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Home My WebLink About2024-02-08 MSWMA PacketPage 1 of 2 MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY (MSWMA) Board of Commissioners Regular Meeting AGENDA Ukiah Civic Center Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 Willits City Hall Chamber ♦ 111 E. Commercial Street ♦ Willits, CA 95490 Fort Bragg City Hall, Downstairs Conference Room ♦ 416 N. Franklin Street ♦ Fort Bragg, CA 95437 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/85470132549 Or you can call in using your telephone only: • Call (toll free) 1-669-444-9171 • Enter the Access Code: 854 7013 2549 • To Raise Hand enter *9 • To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings. February 8, 2024 - 9:00 AM 1. CALL TO ORDER 2. AB 2449 NOTIFICATIONS AND CONSIDERATIONS 3. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The Mendocino Solid Waste Management Authority Board of Commissioners (Commissioners) welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments on non-agenda items. If you wish to submit written comments, please provide information to MSWMA, located at 3200 Taylor Drive, Ukiah, California. 4. APPROVAL OF MINUTES 4.a. Approval of the Minutes for the January 11, 2024, Regular Meeting. Recommended Action: Approve the minutes for the January 11, 2024, Regular Meeting. Attachments: 1. 2024-01-11 MSWMA Draft Minutes 5. GENERAL MANAGER AND FINANCIAL REPORTS 5.a. Status of Operations Recommended Action: Receive Report. Attachments: 1. Mendo Haz Mobile Schedule 2024 5.b. Report and Discussion of Grant Items Page 1 of 11 Page 2 of 2 5.c. Report and Discussion of Budget Status Recommended Action: Receive Report. Attachments: 1. Balance sheet 1-31-24 2. Budget report 1-31-24 6. DISCUSSION AND ACTION ITEMS 7. COMMISSIONER REPORTS AND ANNOUNCEMENTS 8. SET NEXT MEETING DATE 8.a. Discussion, Consideration , and Scheduling of Next Meeting Date with Meetings to be Held at the Ukiah Civic Chamber and Virtually at the Fort Bragg and Willits City Halls. 9. CLOSED SESSION - MAY BE HELD AT ANY TIME DURING THE MEETING Closed Session may be held at any time during the meeting. Any public reports of action taken in closed session will be made in accordance with Government Code section 54957.1 10. ADJOURNMENT Please be advised that the Mendocino Solid Waste Management Authority (MSWMA) needs to be notified 24 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. MSWMA complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the MSWMA Commissioners after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48 hours in advance of the meeting; for handouts, please include 10 copies. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, CMC/CPMC Dated: 2/1/24 Page 2 of 11 AGENDA ITEM 3a Page 1 of 2 MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY (MSWMA) Board of Commissioner MINUTES Regular Meeting CIVIC CENTER CHAMBER 300 Seminary Avenue, Ukiah, CA 95482 111 E. Commercial Street, Willits, CA 95482 416 N. Franklin Street, Fort Bragg, CA 95482 Virtual Meeting Link: https://us06web.zoom.us/j/85470132549 January 11, 2024 9:00 a.m. 1. CALL TO ORDER The Mendocino Solid Waste Management Authority (MSWMA) Board of Commissioners met at a Special Meeting on January 11, 2024, having been legally noticed on January 4, 2024. The meeting was held in person and virtually at the following link: https://us06web.zoom.us/j/85470132549. Chair Mulheren called the meeting to order at 9:00 a.m. Roll was taken with the following Commissioners Present: Douglas F. Crane, Jason Godeke (attending virtually from the Fort Bragg location), Madge Strong (attending virtually from the Willits location), Dan Gjerde (attending virtually from the Fort Bragg location), and Maureen Mulheren. Staff Present: Tim Eriksen, MSWMA General Manager, and Kristine Lawler, MSWMA Secretary. CHAIR MULHEREN PRESIDING. The Pledge of Allegiance was led by Chair Mulheren. 2. AB 2449 NOTIFICATIONS AND CONSIDERATIONS No notifications or considerations were presented. 3. APPROVAL OF MINUTES a. Approval of the Minutes for the September 14, 2023, Regular Meeting. Motion/Second: Godeke/Gjerde to approve the minutes of November 9, 2023, a regular meeting, as submitted. Motion carried by the following roll call votes: AYES: Crane, Godeke, Strong, Gjerde, and Mulheren. NOES: None. ABSENT: None. ABSTAIN: None. 4. GENERAL MANAGER AND FINANCIAL REPORTS a. Status of Operations, Collection Events, and Clean-Ups b. Report and Discussion of Grant Items. c. Report and Discussion of Budget Status. Presenters: Operational Report – Michelle Goodman, C&S Waste Solutions. Grants Report – Tim Eriksen, MSWMA General Manager Budget Report – Olga Keough, Finance Controller. Public Comment: Amber Fisette, Mendocino County Department of Transportation. Reports were received. Page 3 of 11 MSWMA Minutes for January 11, 2024, continued Page 2 of 2 5. COMMISSIONER REPORTS AND ANNOUNCEMENTS Presenter: Commissioner Strong. 6. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No public comments received. 7. DISCUSSION AND ACTION ITEMS a. Elect Chair and Vice Chair for the 2024 Calendar Year. Presenters: Kristine Lawler, MSWMA Secretary. Motion/Second: Godeke/Strong to nominate the current slate of Chair and Vice Chair (Commissioner Mulheren as Chair and Commissioner Gjerde as Vice Chair) to continue [to serve] through the calendar year. Motion carried by the following roll call votes: AYES: Crane, Godeke, Strong, Gjerde, and Mulheren. NOES: None. ABSENT: None. ABSTAIN: None. 8. SET NEXT MEETING DATE a. Discussion, Consideration, and Scheduling of Next Meeting Date with Meetings to be Held at the Ukiah Civic Chamber and Virtually at the Fort Bragg and Willits City Halls. Presenter: Chair Mulheren. Motion/Second: Crane/Gjerde to set the next meeting date for February 8, 2024. Motion carried by the following roll call votes: AYES: Crane, Godeke, Strong, Gjerde, and Mulheren. NOES: None. ABSENT: None. ABSTAIN: None. Commissioner Consensus (from earlier in the meeting): to place the following items on the next agenda:  A [meeting] schedule for 2024  The rest of the fiscal year 2024 [budget]  The amount of collection that occurred on the dates already held;  Cost analysis for the amount being paid to the hauler  In-house cost analysis Note: All MSWMA meetings are held at 9:00 a.m. at the Ukiah Civic Chamber and Virtually at the Fort Bragg and Willits City Halls. 15. CLOSED SESSION No Closed Session was held. 16. ADJOURNMENT There being no further business, the meeting adjourned at 9:53 a.m. ________________________________ Kristine Lawler, MSWMA Secretary Page 4 of 11 Page 1 of 1 Agenda Item No: 5.a. MEETING DATE/TIME: 2/8/2024 ITEM NO: 2024-59 AGENDA SUMMARY REPORT SUBJECT: Status of Operations DEPARTMENT: Public Works PREPARED BY: PRESENTER: Tim Eriksen, General Manager ATTACHMENTS: 1. Mendo Haz Mobile Schedule 2024 Summary: Board will receive report of the status of operations. Background: As reported by the General Manager, there is concern that there will be a budget deficit caused by the costs associated with the acceptance and disposal of new household hazardous waste in addition to the continued disposal of previously gathered material under prior management. Discussion: To reduce the costs associated with the acceptance and disposal of household hazardous waste, City staff met with C&S staff to review the amount of material coming into the Ukiah location, monthly remote events and the remote transfer stations throughout the county. It was decided that to continue hosting remote events, they would need to be moved from monthly events to quarterly and hosted in locations that had high participation, which made mobilization costs make sense. A remote event schedule has been attached here as Attachment 1. Other remote sites like Gualala are being explored for one-day events. Recommended Action: Receive Report. BUDGET AMENDMENT REQUIRED: CURRENT BUDGET AMOUNT: PROPOSED BUDGET AMOUNT: FINANCING SOURCE: PREVIOUS CONTRACT/PURCHASE ORDER NO.: COORDINATED WITH: DIVERSITY-EQUITY INITIATIVES (DEI): CLIMATE INITIATIVES (CI): Page 5 of 11 C&S WASTE SOLUTIONS thinking ahead. Maximum 15 Gallon Household Hazardous Waste Limit & Maximum 60 Linear Foot Limit on Fluorescent Bulbs The Haz-Mobile Drop off your Household Hazardous Waste at the Haz-Mobile The Haz-Mobile is free to residents. All commercial customers are required to make appointments ahead of time by calling our main office in Ukiah at 707-234-6400. Collections may be canceled due to severe rain and wind. •motor oil •oil filters •antifreeze •gasoline •solvents •paint thinner •oil-based paint •latex •ballasts •acids •bases •pesticides •herbicides •pool chemicals •medication •compressed gas cylinders 5 gallons and smaller (there is a charge for compressed gas cylinders) •explosives •ammunition •radioactive wastes •medical waste •compressed gas cylinders larger than 5 gallons ACCEPTED ITEMS:NOT ACCEPTED For more information or to make an appointment, call the Recycling Hotline at 707-234-6400. Mendocino County Mobile Household Hazardous Waste Drop-Off AGENDA ITEM 5a - ATTACHMENT 1 Page 6 of 11 Haz-Mobile Schedule Mendocino County Mobile Household Hazardous Waste Drop-Off All events are from 9:00 a.m. - 1:00 p.m. The HazMobile Base Facility, MendoRecycle, www.MendoRecycle.org, is located at 3200 Taylor Drive, in Ukiah, and is open on Wednesdays from 9:00 am to 1:00 pm. MendoRecycle is a Service of Mendocino Solid Waste Management Authority CASPAR February 1 & 2, 2024 14000 Prairie Way Mendocino, CA 95460 WILLITS April 4 & 5, 2024 351 Franklin Ave. Willits, CA 95490 C ASPAR June 6 & 7, 2024 14000 Prairie Way Mendocino, CA 95460 Page 7 of 11 City of Ukiah BALANCE SHEET FOR 2024 7 Report generated: 02/01/2024 12:48 User:okeough Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 920 MSWMA OPERATIONS FOR PERIOD BALANCE ASSETS 92000000 10101 POOLED CASH 50,857.00 -27,468.30 92000000 10250 SAVINGS BANK OF MENDOCINO COUN .00 172,846.65 92000000 10251 SBMC MONEY MARKET .00 27,805.44 92000000 10410 ACCOUNTS RECEIVABLE -50,857.00 24,487.09 92000000 10499 MISCELLANEOUS RECEIVABLES .00 100.00 TOTAL ASSETS .00 197,770.88 FUND BALANCE 92000000 30004 APPROPRIATIONS .00 -687,847.00 92000000 30005 REVENUE CONTROL .00 -241,663.52 92000000 30006 EXPENDITURE CONTROL .00 424,815.11 92000000 30007 FUND BALANCE .00 -380,922.47 92000000 30009 ESTIMATED REVENUE .00 737,386.00 92000000 30010 BUDGETARY FUND BALANCE UNRESER .00 -49,539.00 TOTAL FUND BALANCE .00 -197,770.88 TOTAL LIABILITIES + FUND BALANCE .00 -197,770.88 ** END OF REPORT - Generated by Olga Keough ** AGENDA ITEM 5c - Attachment 1 Page 8 of 11 City of Ukiah YEAR-TO-DATE BUDGET REPORHTTPS://MUNISAT Report generated: 02/01/2024 12:51 User:okeough Program ID: glytdbud Page 1 FOR 2024 07 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 920 MSWMA OPERATIONS 43 GRANTS 43209 GRANTS -150,000 0 -150,000 .00 .00 -150,000.00 .0% TOTAL GRANTS -150,000 0 -150,000 .00 .00 -150,000.00 .0% 44 CHARGES FOR SERVICE 44795 DISPOSAL SITE SURCHARGE -410,000 0 -410,000 -234,560.17 .00 -175,439.83 57.2% 44796 HAZARDOUS WASTE COLLECTION -33,000 0 -33,000 .00 .00 -33,000.00 .0% TOTAL CHARGES FOR SERVICE -443,000 0 -443,000 -234,560.17 .00 -208,439.83 52.9% 48 OTHER 44940 OTHER PROGRAM REVENUE -143,886 0 -143,886 -6,836.48 .00 -137,049.52 4.8% TOTAL OTHER -143,886 0 -143,886 -6,836.48 .00 -137,049.52 4.8% 49 INTEREST EARNINGS 46110 INTEREST ON INVESTMENTS -500 0 -500 -266.87 .00 -233.13 53.4% TOTAL INTEREST EARNINGS -500 0 -500 -266.87 .00 -233.13 53.4% 52 OTHER OPERATING 52100 CONTRACTUAL SERVICES 30,000 0 30,000 1,776.03 .00 28,223.97 5.9% 52134 GENERAL ADMIN 144,000 0 144,000 72,000.00 .00 72,000.00 50.0% 52153 AUDIT SERVICES 9,900 0 9,900 .00 .00 9,900.00 .0% 52170 UKIAH WASTE SOLUTIONS 383,947 0 383,947 350,620.30 .00 33,326.70 91.3% AGENDAGENDA ITEM 5c - Attachment 2 Page 9 of 11 City of Ukiah YEAR-TO-DATE BUDGET REPORHTTPS://MUNISAT Report generated: 02/01/2024 12:51 User: okeough Program ID: glytdbud Page 2 FOR 2024 07 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 52173 ILLEGAL DUMP CLEANUP 120,000 0 120,000 .00 .00 120,000.00 .0% 54700 FINES & PENALTIES 0 0 0 418.78 .00 -418.78 100.0% TOTAL OTHER OPERATING 687,847 0 687,847 424,815.11 .00 263,031.89 61.8% TOTAL MSWMA OPERATIONS -49,539 0 -49,539 183,151.59 .00 -232,690.59 -369.7% TOTAL REVENUES -737,386 0 -737,386 -241,663.52 .00 -495,722.48 TOTAL EXPENSES 687,847 0 687,847 424,815.11 .00 263,031.89 GRAND TOTAL -49,539 0 -49,539 183,151.59 .00 -232,690.59 -369.7% ** END OF REPORT - Generated by Olga Keough ** Page 10 of 11 City of Ukiah YEAR-TO-DATE BUDGET REPORHTTPS://MUNISAT Report generated: 02/01/2024 12:51 User: okeough Program ID: glytdbud Page 3 REPORT OPTIONS Field # Total Page Break Sequence 1 1 Y N Sequence 2 10 Y N Sequence 3 11 Y N Sequence 4 0 N N Report title: YEAR-TO-DATE BUDGET REPORHTTPS://MUNISAT Includes accounts exceeding 0% of budget. Print totals only: Y Year/Period: 2024/ 7 Print Full or Short description: F Print MTD Version: N Print full GL account: N Format type: 1 Roll projects to object: N Double space: N Carry forward code: 1 Suppress zero bal accts: Y Include requisition amount: N Print Revenues-Version headings: N Print revenue as credit: Y Print revenue budgets as zero: N Include Fund Balance: N Print journal detail: N From Yr/Per: 2021/ 1 To Yr/Per: 2021/ 1 Include budget entries: Y Incl encumb/liq entries: Y Sort by JE # or PO #: J Detail format option: 1 Include additional JE comments: N Multiyear view: D Amounts/totals exceed 999 million dollars: N Find Criteria Field Name Field Value Org 920* Object Project Rollup code Account type Account status Page 11 of 11