HomeMy WebLinkAboutState of California Department of Transportation (Caltrans) 2024-03-1200000A474
FOR STATE FUNDED PROJECTS NO 01-5049S21
0124000127
March 12, 2024
01-MEN-0-UKI
LPPSB1L-5049(032)
5049
This Program Supplement, effective 01/26/2024, hereby adopts and incorporates into the Administering Agency-State
Agreement No. 01-5049S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY
and the STATE with an effective date of 08/26/2022 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
In Ukiah on Perkins St between Main St and State Hwy 101, on Main St between Norton St and
Gobbi St, and Gobbi Street between Dora St and Orchard Ave.
Enhance multimodal transportation in urban core - 84 ADA
ramps, 3 mi bike lanes, 5 mi road upgrades
0.0(MILES)
StateFundsEstimatedCost Matching Funds
CITY OF UKIAH
By ________________________________By ________________________________
Title _______________________________
Date _______________________________
Attest _______________________________Date _______________________________
Division of Local Assistance
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer _______________________Date _______________
PROGRAM SUPPLEMENT NO.
to
ADMINISTERING AGENCY-STATE AGREEMENT
Adv. Project ID Date:
Location:
Project Number:
E.A. Number:
Locode:
PROJECT LOCATION:
TYPE OF WORK:LENGTH:
LOCAL OTHER
13,497,000.00 $7,423,000.00 $0.00
Chief, Office of Project Implementation
STATE OF CALIFORNIA
Department of Transportation
6,074,000.00
6,074,000.00SB1LPPfu
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03/12/2024
City Manager
Kristine Lawler, City Clerk
Apr 6, 2024
Kristine Lawler (Apr 8, 2024 07:46 PDT)
Kristine Lawler
SPECIAL COVENANTS OR REMARKS
01-MEN-0-UKI
LPPSB1L-5049(032)
1.All obligations of STATE under the terms of this Agreement are subject to the appropriation of
resources by the Legislature and the encumbrance of funds under this Agreement. Funding
and reimbursement are available only upon the passage of the State Budget Act containing
these STATE funds.
2.ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six
months commencing after the funds are encumbered for each phase by the execution of this
Project Program Supplement Agreement, or by STATE's approval of an applicable Finance
Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid
projects, or encumberances for State funded projects, as well as to suspend invoice payments
for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not
been invoiced by ADMINISTERING AGENCY for a six-month period.
If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to
submit for each phase a written explanation of the absence of PROJECT activity along with
target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures"
within 180 days of PROJECT completion will result in STATE imposing sanctions upon
ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures
Manual.
3.ADMINISTERING AGENCY agrees to submit PROJECT specific award information, using
Exhibit 25-O of the LAPG, to the STATE's District Local Assistance Engineer (DLAE)
immediately after award of contract, and prior to first invoice submittal. Failure to do so will
delay processing invoices for the construction contract. As a minimum, the award information
should include the following information: project number, Advantage ID, project description,
date funds allocated by the CTC, date project was advertised, bid opening date, award date,
award amount, and estimated completion date.
4.ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (applicable to Federal and State Funded Projects).
5.This PROJECT is programmed to receive State Senate Bill 1, Chapter 5, Statutes of 2017
SB1) funds from Local Partnership Program (LPP). This PROJECT will be administered in
accordance with the California Transportation Commission (CTC) approved/adopted LPP
Guidelines, and this Program Supplement Agreement.
ADMINISTERING AGENCY agrees to use eligible matching funds of the type
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SPECIAL COVENANTS OR REMARKS
01-MEN-0-UKI
LPPSB1L-5049(032)
identified in its project application/nomination, for the required dollar for dollar
minimum local match to the LPP funds.
ADMINISTERING AGENCY agrees to submit invoices for PROJECT costs in
accordance with the Local Assistance Procedures Manual (LAPM).
To satisfy the SB1 accountability requirements, ADMINISTERING AGENCY agrees
to:
1)Submit Progress Reports on the activities, expenditures and progress made
towards implementation of the PROJECT, as applicable, per CTC SB1 Transparency
and Accountability Guidelines. Changes to the scope and budget from the CTC
approved project application/nomination shall also be identified in these reports.
The Progress Reports shall be submitted to the Division of Local Assistance -
Office of State Programs via the CalSMART reporting tool.
2)Submit a Completion Report after each phase using LPP funds is complete
and a Final Delivery Report to the CTC, within six months of the PROJECT
construction contract being accepted, on the scope of the completed PROJECT, its
final costs as compared to the project budget in its project application/nomination,
its duration as compared to the project schedule in its application/nomination and
performance outcomes derived from the PROJECT as compared to those described
in the project application/nomination, per the SB1 Transparency and
Accountability Guidelines.
6.The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope
of work presented in the application and approved by the California Transportation
Commission. Any changes to the approved PROJECT scope without the prior expressed
approval of the California Transportation Commission are ineligible for reimbursement and
may result in the entire PROJECT becoming ineligible for reimbursement.
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