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Home My WebLink About2024-04-03 CC Packet - Special Budget WorkshopPage 1 of 2 City Council Special Meeting AGENDA Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/81760916204 Or you can call in using your telephone only: • Call (toll free) 1-669-444-9171 • Enter the Access Code: 817 6091 6204 • To Raise Hand enter *9 • To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the date and name of the meeting at www.cityofukiah.com/meetings, and then clicking on the Media tab. April 3, 2024 - 4:00 PM 1. ROLL CALL AND PLEDGE OF ALLEGIANCE 2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 3. BUDGET WORKSHOP 3.a. Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2023-25, Review of Draft Objectives, and Review of Individual Departmental Five-Year Capital Improvement Plan Updates for Fiscal Year 2024-25. Recommended Action: Council to receive, review, consider, and discuss updates on current stated objectives. In addition, the Council will review preliminary draft departmental objectives, as well as individual departmental Five-Year Capital Improvement Plan updates for the fiscal year 2024-25. Attachments: None 4. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 12 hours in advance of the meeting; for handouts, please include 10 copies. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 24 hours prior to the meeting set forth on this agenda. Page 1 of 4 Page 2 of 2 Kristine Lawler, CMC/CPMC Dated: 3/29/24 Page 2 of 4 Page 1 of 2 Agenda Item No: 3.a. MEETING DATE/TIME: 4/3/2024 ITEM NO: 2024-1672 AGENDA SUMMARY REPORT SUBJECT: Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2023-25, Review of Draft Objectives, and Review of Individual Departmental Five-Year Capital Improvement Plan Updates for Fiscal Year 2024-25. DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Dan Buffalo, Finance Director ATTACHMENTS: None Summary: Council will continue to receive and consider a mid-year budget review and planning agenda for select departments. Background: As part of the mid-year review of the current budget year and development of the budget for next year, each City department scheduled for presentation will present their individual budget information through December 31, 2023, progress on stated budget objectives for the current year, and plans for the next fiscal year and beyond. Every department has been scheduled and will present over the course of March and April. Discussion: Departments presenting at this meeting are Human Resources and Risk Management, Public Works, Water Resources, and Finance and IT. *Note: Chrome is the required browser to view the Mid-Year Review 2023-24 stories in Open.Gov, as Internet Explorer is not compatible. Midyear Review of 2023-24 Department Objectives and Accomplishments and Review of Draft 2024-25 Department Objectives (Note- This is an active draft document and departments will continue to make minor revisions): https://stories.opengov.com/ukiahca/published/Zs6a0m9v8lD Each department and division report contains the following sections: • Department purpose and basic description • Services provided • Personnel information • Objectives and accomplishments: • For the purposes of this report, current and proposed objectives for the coming year are included • Objectives are delineated by near, intermediate, and long-term • Individual objectives are assigned a unique identifier presented by year initiated and order of sequence for the year (e.g. an objective that is first identified in fiscal year 2024 and is the first objective identified by the department in that year would be assigned 2024-1, the next in the same year would be 2024-2, etc.) • Department comments have been updated where appropriate and convey the current status of each objective. Page 3 of 4 Page 2 of 2 • Budget to actual information related to expenditures, compared to the same six-month period for the prior two years. Additionally, the following departments' Five-Year Capital Improvement Plan updates have been provided as a link in the Table of Contents for the Departmental Objectives and Accomplishments: o Human Resources/Risk Management o Water Resources o Public Works o Finance Recommended Action: Council to receive, review, consider, and discuss updates on current stated objectives. In addition, the Council will review preliminary draft departmental objectives, as well as individual departmental Five-Year Capital Improvement Plan updates for the fiscal year 2024-25. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: City Manager's Office DIVERSITY-EQUITY INITIATIVES (DEI): CLIMATE INITIATIVES (CI): GENERAL PLAN ELEMENTS (GP): Page 4 of 4