HomeMy WebLinkAbout2024-04-03 CC PacketPage 1 of 4
City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below)
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/81760916204
Or you can call in using your telephone only:
• Call (toll free) 1-669-444-9171
• Enter the Access Code: 817 6091 6204
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself
Alternatively, you may view the meeting (without participating) by clicking on the date and name of the meeting
at www.cityofukiah.com/meetings, and then going to the media tab.
April 3, 2024 - 6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4.a. Proclamation Recognizing April 14th – 20th as National Public Safety Telecommunicators Week
in the City of Ukiah.
Recommended Action: Issue Proclamation.
Attachments:
1. 4a Proclamation - National Public Safety Telecommunicators Week
4.b. Proclamation Recognizing April as Fair Housing Month.
Recommended Action: Issue Proclamation
Attachments:
1. Proclamation
4.c. Proclamation Recognizing April as Arts, Creativity, and Culture Month.
Recommended Action: Issue proclamation.
Attachments:
1. 4b Proclamation - Arts Creativity Month
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4.d. Presentation from the Library Advisory Board.
Recommended Action: Receive Presentation.
Attachments:
1. Library Advisory Board Topics
5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
6.a. Approval of the Minutes for the March 20, 2024, Special Meeting.
Recommended Action: Approve the minutes for the March 20, 2024, special meeting.
Attachments:
1. 6a 2024-03-20 Draft Minutes - Special Meeting
6.b. Approval of the Minutes for the March 20, 2024, Regular Meeting.
Recommended Action: Approve the minutes for the March 20, 2024, regular meeting.
Attachments:
1. 6b 2024-03-20 Draft Minutes - Regular Meeting
6.c. Approval of the Minutes for the March 25, 2024, Special Meeting.
Recommended Action: Approve the minutes for the March 25, 2024, special meeting.
Attachments:
1. 6c 2024-03-25 Draft Minutes - Special Closed Session
7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time
within which the decision of the City Boards and Agencies may be judicially challenged.
8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
8.a. Adoption of Resolution Making Appointments to the 2024 Measure P Oversight Committee.
Recommended Action: Adopt resolution making appointments to the 2024 Measure P Oversight
Committee.
Attachments:
1. Proposed Resolution
8.b. Notification to City Council of Contract 2324-171 with Coastal Mountain Electric for the State
Street Overhead to Underground Electrical Conversions, in the Amount of $59,995.00.
Recommended Action: Receive notification of Contract 2324-171 with Coastal Mountain Electric
for the State Street overhead to underground electrical conversions, in the amount of $59,995.00.
Attachments:
1. Streetscape Phase II Services SOW and Dwgs
2. Staggs Proposal Streetscape Phase 2 Service Conversions
3. Coastal Mtn Proposal Streetscape Phase 2 Service Conversion
8.c. Adoption of Resolution Modifying the Diversity and Equity Standing Committee.
Recommended Action: Adopt Resolution modifying the Diversity and Equity Standing Committee.
Attachments:
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1. Resolution 2020-59
2. Resolution 2024 Modifying Diversity and Equity Committee
8.d. Report to City Council on the Annual Equity Report.
Recommended Action: Receive report.
Attachments:
1. 2023 Equity Report
8.e. Consider Adoption of Resolution Authorizing Submittal of an Application to the California
Department of Housing and Community Development for Funding under the HOME Investment
Partnerships Program; and if Selected, the Execution of a Standard Agreement, Any
Amendments Thereto, and of Any Related Documents Necessary to Participate in the HOME
Investment Partnerships Program, as well as Authorization of the Corresponding Budget
Amendments.
Recommended Action: Adopt resolution authorizing submittal of an application from the City of
Ukiah for $5,150,000 in HOME Investment Partnerships Program funds for a Rental Rehabilitation
Project; and if selected, authorize the City Manager to execute the standard agreement, any
amendments thereto, and any related documents necessary; and authorize the corresponding
budget amendments if awarded the grant.
Attachments:
1. HOME-2022-2023-NOFA
2. HOME-Income-Limits-2023
3. Resolution
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (6:15 PM)
13. UNFINISHED BUSINESS
13.a. Review of Application Received, and Possible Adoption of Resolution Appointing Angie
Grainger to the City of Ukiah Planning Commission.
Recommended Action: 1) Review, possibly interview applicant, and if necessary discuss
application received; 2) adopt resolution appointing Angie Grainer to the Planning Commission.
Attachments:
1. Application - Angie Grainger
2. Proposed Resolution
14. NEW BUSINESS
14.a. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
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Attachments:
1. 2024 City Council Special Assignments and Ad Hocs
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
15.a. Conference with Legal Counsel – Initiation of Litigation
(Government Code Section 54956.9(d)(4))
Initiation of litigation (3 cases)
15.b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036
15.c. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 180-110-12; 180-120-15; 180-120-16
Negotiator: Shannon Riley, Deputy City Manager
Negotiating Parties: GMB Realty Partners, Inc.
Under Negotiation: Price & Terms of Payment
15.d. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-230-03-00
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Mark and Jann Lanz
Under Negotiation: Price & Terms of Payment
15.e. Public Employee Appointment
(Government Code Section 54957)
Title: (City Appointment to City Civil Service Commission)
15.f. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm. Any handouts or presentation materials from the public must be submitted to the clerk 48
hours in advance of the meeting; for handouts, please include 10 copies.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Kristine Lawler, CMC/CPMC
Dated: 3/29/24
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Agenda Item No: 4.a.
MEETING DATE/TIME: 4/3/2024
ITEM NO: 2024-1601
AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing April 14th – 20th as National Public Safety Telecommunicators Week in
the City of Ukiah.
DEPARTMENT: Police PREPARED BY: Cedric Crook, Police Chief
PRESENTER: Mayor Josefina Dueñas
ATTACHMENTS:
1. 4a Proclamation - National Public Safety Telecommunicators Week
Summary: The City Council will consider issuing a proclamation recognizing April 14th through the 20th as
National Public Safety Telecommunicators Week in the City of Ukiah.
Background: The idea of a week to celebrate Public Safety Dispatchers originated in 1981 with the Contra
Costa County Sheriff’s Office. National Public Safety Telecommunicators Week was signed into law in 1994,
and is now celebrated annually during the second full week of April to thank those who dedicate their lives to
serving the public.
Discussion: Across the nation, in times of intense personal crisis and community-wide disasters, the first
access point for those seeking all classes of emergency services is 9-1-1. The emergency communications
centers and public safety dispatchers that receive these calls have emerged as the first and single point of
contact for persons seeking immediate relief during an emergency.
Public safety dispatching requires a unique skill set, and dedicated professionals who are prepared to handle
any variety of emergency situations at any time. These public safety professionals are dedicated to helping
citizens when they need it most and are the vital link between law enforcement and emergency response
personnel. It is important to express gratitude to the hard-working, essential staff that help keep our
communities safe.
Ukiah Police Department's Public Safety Dispatchers respond to emergency calls, dispatch emergency
professionals and equipment, and render lifesaving assistance to the citizens of Ukiah and Mendocino County
24 hours a day, seven days a week for the City of Ukiah and the City of Fort Bragg Police Departments.
In 2023, Ukiah Police Dispatchers received over 71,400 telephone calls from members of the community
seeking assistance. 14,732 of those phone calls were 9-1-1 calls for assistance. In the year
2020, emergency dispatchers were also officially recognized as “First Responders” by the State of
California, just like their partner police officers, firefighters and EMS workers.
The City of Ukiah has arranged for the exterior of the City of Ukiah Civic Center to be accented in gold
lighting throughout the week in commemoration of Public Safety Telecommunicators Week. The color gold has
long been associated with public safety dispatchers, who are known as “the calm voice in the dark, the heroes
behind the scenes, the Golden Link that holds it all together”.
The proclamation recognizing April 14th through the 20th as National Public Safety Telecommunicators Week
in Ukiah, is attached.
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Page 2 of 2
Recommended Action: Issue Proclamation.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Kristine Lawler (City Clerk), Marla Swan (Dispatch/Records Supervisor)
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 6 of 157
National Public Safety Telecommunicators Week
April 14 - 20, 2024
Whereas, the National Public Safety Telecommunicators Week was signed into law in
1994, and is now celebrated annually during the second full week of April to thank those
who dedicate their lives to serving the public; and
Whereas, across the nation, in times of intense personal crisis and community-wide
disasters, the first access point for those seeking all classes of emergency services is 9-1-1;
and
Whereas, the emergency communications centers and public safety dispatchers that
receive these calls have emerged as the first and single point of contact for persons seeking
immediate relief during an emergency; and
Whereas, public safety dispatching requires a unique skill set, and dedicated
professionals prepared to handle any variety of emergency situations at any time; and
Whereas, these public safety professionals are dedicated to helping citizens when they
need it most and are the vital link between law enforcement and emergency response
personnel; and
Whereas, Ukiah Police Department’s Public Safety Dispatchers respond to emergency
calls, dispatch emergency professionals and equipment, and render lifesaving assistance
to the citizens of Ukiah and Mendocino County 24 hours a day, seven days a week; and
Whereas, in 2023, Ukiah Police Dispatchers received over 71,000 telephone calls from
members of the community seeking assistance; and
Whereas, 9-1-1 dispatchers are officially recognized by the State of California as “First
Responders” just like their partner police officers, firefighters, and EMS workers; and
Whereas, the City of Ukiah Building Maintenance Department has arranged for the
exterior of the City of Ukiah Civic Center to be accented in gold lighting throughout the
week in commemoration of National Public Safety Telecommunicators Week; and
Whereas, the color gold has been long associated with public safety dispatchers, who
are known as “the calm voice in the dark, the heroes behind the scenes, the Golden Link
that holds it all together.”
Therefore be it resolved, that the City Council of the City of Ukiah hereby proclaims
the week of April 14 through 20, 2024, as;
National Public Safety Telecommunicators Week in the City of Ukiah:
Signed and sealed, this 3rd day of April
in the year Two Thousand and Twenty-Four.
____________________________
Josefina Dueñas, Mayor
ATTACHMENT 1
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Page 1 of 1
Agenda Item No: 4.b.
MEETING DATE/TIME: 4/3/2024
ITEM NO: 2024-1687
AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing April as Fair Housing Month.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Duenas
ATTACHMENTS:
1. Proclamation
Summary: Council will issue a proclamation to recognize April as Fair Housing Month.
Background: April is National Fair Housing Month! Every April, the passage of the Fair Housing Act, the
landmark civil rights law signed by President Lyndon B. Johnson on April 11, 1968, that made discrimination in
housing transactions unlawful, is recognized and commemorated. Fair Housing Month signifies a re-
commitment to advancing equitable opportunities and expanding homeownership.
Discussion: Council will issue a proclamation recognizing Fair Housing Month.
Recommended Action: Issue Proclamation
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 4 – Identify and actively engage underrepresented
communities in which to retain, expand, develop, and implement programs.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 8 of 157
April 2024 as “Fair Housing Month” in the City of Ukiah
Whereas, the Fair Housing Act, enacted on April 11, 1968, enshrined into federal law the
goal of eliminating racial segregation and ending housing discrimination in the United
States; and
Whereas, the Fair Housing Act prohibits discrimination in housing based on race, color,
religion, sex, familial status, national origin, and disability, and commits recipients of
federal funding to affirmatively further fair housing in their communities; and
Whereas, the City of Ukiah is committed to the mission and intent of Congress to provide
fair and equal housing opportunities for all; and
Whereas, our social fabric, the economy, health, and environment are strengthened in
diverse, inclusive communities; and
Whereas, more than fifty years after the passage of the Fair Housing Act, discrimination
persists, and many communities remain segregated; and
Whereas, acts of housing discrimination and barriers to equal housing opportunity are
repugnant to a common sense of decency and fairness.
Therefore be it resolved, that as an inclusive community committed to fair housing, and
to promoting appropriate activities by private and public entities to provide and advocate
for equal housing opportunities for all residents and prospective residents, the City Council
of the City of Ukiah, hereby proclaims the month of April, 2024 as
Fair Housing Month in the City of Ukiah
Signed and sealed, this 3rd day of April in the year
Two Thousand and Twenty-Four.
____________________________
Josefina Dueñas, Mayor
ATTACHMENT 1
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Page 1 of 2
Agenda Item No: 4.c.
MEETING DATE/TIME: 4/3/2024
ITEM NO: 2024-1669
AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing April as Arts, Creativity, and Culture Month.
DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director
PRESENTER: Mayor Duenas
ATTACHMENTS:
1. 4b Proclamation - Arts Creativity Month
Summary: In 2019, Arts, Culture and Creativity Month was declared by the California Senate in a concurrent
resolution to be every April in California to recognize and celebrate the significant impact the arts have in
California. Activities occur throughout the state including city and county proclamations, op-eds, special
events, performances, round tables and more. The goal of this month-long campaign is to elevate public
awareness of the value of the arts and the collective impact the arts bring to our communities and state.
Background: Public art is one of the most commonly addressed areas in the Arts, Culture, and Creativity
arena (The Arts). This is due to the combination of the need to engage the public in decision making, and the
well documented health, economic, and quality of life benefits to public art. However, the benefits of creativity
in all its forms goes beyond the scope of what is often thought of as “public art.”
Art and creativity in the community can be found in private, retail, or public locations. It can involve non-profit
or for-profit enterprises. It crosses all manner of expression, from murals, to literature, music, the spoken word,
historical presentations, and much more. Communities with a strong, forward-facing commitment to The Arts
attract tourists, new businesses, young families, and artists. Nationally, the nonprofit and for-profit Arts is a
$730 billion industry that directly employs 4.8 million arts workers.
More than two-thirds of American adult travelers say they included a cultural, arts, heritage, or historic activity
or event in the past year and 32% of these travelers added extra time to their trip because of a cultural, arts,
heritage, or historic activity or event.
The City of Ukiah directly or indirectly hosts a wide variety of artistic endeavors, including the Sundays in the
Park concert series, the School for Performing Arts and Cultural Events (SPACE), the Ukiah Haiku Festival,
the Grace Hudson Museum, Pastels in the Plaza, the buskers playing music on the street during First Friday
Art Walks, and more. Additionally, in 2021, the City joined the National Mayor's Monarch Pledge Program,
leading to the commissioning of a Monarch Mural to be painted at Alex Thomas Plaza.
Outstanding examples of public art can also be seen in nearby communities, like the sculpture garden in
Geyserville, Fort Bragg's renowned Alleyway Art Program, and the sculptures that line Cloverdale’s downtown.
Discussion: In an effort to facilitate the development of more public art locally, the City of Ukiah adopted an
art in public places policy in 2016. Staff is now starting work on a public art master plan and exploring the
possibilities of a utility box art project. Multiple murals have been added to the downtown in the last few years,
most notably Danza Davis' Monarch Butterfly mural at Alex Thomas Plaza.
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Page 2 of 2
With the attached proclamation (Attachment 1), the City of Ukiah reaffirms its commitment to and appreciation
for the Arts.
Recommended Action: Issue proclamation.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):N/A
CLIMATE INITIATIVES (CI):N/A
GENERAL PLAN ELEMENTS (GP):N/A
Page 11 of 157
April as Arts, Creativity, and Culture Month in the City of Ukiah
Whereas, the availability of Arts, Creative Endeavors, and Culture embody much of the
accumulated wisdom, intellect, and imagination of humankind; and
Whereas, the availability of Arts, Creative Endeavors, and Culture enhance and enrich the
lives of every American and play a unique role in the lives of our families, our communities,
and our country; and
Whereas, the unique manner in which the residents of the City of Ukiah express
themselves through the arts is of interest and attracts visitors to our community; and
Whereas, two-thirds of American adult travelers say they included a cultural, arts,
heritage, or historic activity or event, in the past year; and
Whereas, 32% of these travelers added extra time to their trip because of a cultural, arts,
heritage, or historic activity or event; and
Whereas, Industries that are planning relocation or expansion place great emphasis on a
healthy cultural climate; and
Whereas, nationally the nonprofit and for-profit arts is a $730 billion industry that
directly employs 4.8 million arts workers; and
Whereas, studies show that innovation and creativity are key components to a
prosperous future California economy; and
Whereas, Arts, Creative Endeavors and Culture contribute towards cross-cultural
understanding, and enhance our quality of life; and
Whereas, in 2019, Arts, Culture and Creativity Month was declared by the California
Senate in a concurrent resolution to be every April in California to recognize and celebrate
the significant impact the arts have in California.
Therefore be it resolved, that the Month of April be recognized as:
Arts Culture and Creativity Month in the City of Ukiah
Signed and sealed, this 3rd day of April in the year
Two Thousand and Twenty-Four.
____________________________
Josefina Dueñas, Mayor
ATTACHMENT 1
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Agenda Item No: 4.d.
MEETING DATE/TIME: 4/3/2024
ITEM NO: 2024-1671
AGENDA SUMMARY REPORT
SUBJECT: Presentation from the Library Advisory Board.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Councilmember Sher and Michele Bisson,
Library Advisory Board Chair.
ATTACHMENTS:
1. Library Advisory Board Topics
Summary: The City Council will received a presentation from the Library Advisory Board.
Background: At the March 20, 2024, City Council meeting, Councilmember Sher expressed that the Library
Advisory Board would like to give a presentation to the Council. Council gave a consensus to schedule the
presentation at their next meeting. The City of Ukiah does not manage the library; however, the City owns the
building that the Ukiah Library resides in and "rents" it to the County for $1 per year.
Discussion: Michele Bisson, the Library Advisory Board Chair, will give a presentation to Council covering the
topics listed in Attachment 1.
Recommended Action: Receive Presentation.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Councilmember Sher and Michel Bisson, Library Advisory Board.
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 4 – Identify and actively engage underrepresented
communities in which to retain, expand, develop, and implement programs.
CLIMATE INITIATIVES (CI):N/A
GENERAL PLAN ELEMENTS (GP):N/A
Page 13 of 157
Ukiah Friends of the Library and the Library Advisory Board
IntroducƟon: Michele Bisson Savoy, Chair Library Advisory Board.
Background: Michele spent her professional career in the book publishing industry. She was the
President of Bookbuilder’s West, and received their DisƟnguished Service Award in 2005. She was the
President of the Professional Publishers Network. Michele serves on the board for the Ukiah Valley
Friends of the Library. She was the President of the FOL for many years. She stepped down to become
the Chair of the Library Advisory Board (the LAB works with the Library District and the County).
Measure O was passed in 2022. Effec Ɵvely funding the libraries in the county into the future and seƫng
aside money for capital improvements.
LAB report - Future projects for the library buildings: Willits, repair/replace the leaking roof. Matching
grant funds approx. $250,000. Expand the Ft. Bragg library, matching grant funds will be needed approx.
$1,000,000. Feasibility Study for Ukiah Library expansion $100,000.
County Library StaƟsƟcs: Total checkouts 587,545; Physical checkouts 424,614; Digital checkouts
152,931; Visitors 287,200; Program AƩendance 34,244. Seed packets checked out 10,587.
Seven Libraries in the District: Ukiah, Willits, Ft. Bragg, Coast Community, Covelo, Laytonville, plus the
Bookmobile. The Bookmobile goes to the 24 locaƟons in the County.
Friends of the Ukiah Valley Library – See calendar - 49 programs in February. All programs are sponsored
by the Friends of the Library. The FOL pays for all materials or fees associated with a program.
Monthly book sales (and on-going book sale shelf) generate about half of the budget with the balance
coming from fundraisers and donaƟons.
Upcoming project and fundraisers. The Ukiah Valley Library Working Group is in the process of having a
mural painted on the library, funded by the FOL. ArƟst proposals are due by the end of this week. The
image should be selected by the end of April. Mural locaƟon is to the leŌ of the library entrance. Budget
approx. $5,000. Grant request has been submiƩed to the Community FoundaƟon.
Fundraiser with the Ukiah Player Theatre. April 20th Through the Looking Glass play (Alice in Wonderland
themed). $35.00 for Adults, $15.00 for children ages 12 and under includes, a sandwich, chips, beverage
of choice (coffee or wine) and dessert.
June – Ukiah Co-o, the FOL will be the beneficiary of their month-long cash register round-up.
Feasibility Study for library expansion pending approval (fiscal year 2025). The Needs Assessment
concluded that the current library at 14,000 sq. Ō. is too small to serve the needs of the community. The
library should be about 20,000 sq. Ō.
Approx. $100,000. (possible new roof $80,000).
Visitors to Ukiah library 450 per day (on average) or 137,700 in a year.
Are you currently a member of the FOL? If not, please consider joining. Thinking about your will or trust?
The FOL is starƟng an endowment for the future library expansion project. We’ll take good care of the
money and put it to good use for the community.
ATTACHMENT 1
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AGENDA ITEM 6a
Page 1 of 2
CITY OF UKIAH
CITY COUNCIL MINUTES
Special Meeting
Virtual Meeting Link: https://us06web.zoom.us/j/97199426600
Ukiah, CA 95482
March 20, 2024
4:00 p.m.
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Special Meeting on March 20, 2024, having been legally noticed on
March 15, 2024. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/97199426600. Mayor Dueñas called the meeting to order at 4:03 p.m.
Roll was taken with the following Councilmembers Present: Mari Rodin, Juan V. Orozco, Susan
Sher, Douglas, F. Crane, and Josefina Dueňas. Staff Present: Sage Sangiacomo, City Manager;
and Kristine Lawler, City Clerk.
MAYOR DUEŇAS PRESIDING.
The Pledge of Allegiance was led by Councilmember Sher.
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Clerk noted that no public was present.
3. BUDGET WORKSHOP
a. Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2023-25,
Review of Draft Objectives, and Review of Individual Departmental Five-Year Capital
Improvement Plan Updates for Fiscal Year 2024-25.
Presenter: Dan Buffalo, Finance Director and Department Directors.
City Manager’s Office:
Overview and City Council – Sage Sangiacomo, City Manager (4:06 p.m.)
City Manager’s Office – Shannon Riley, Deputy City Manager (4:10 p.m.)
City-Wide Admin – Shannon Riley, Deputy City Manager (4:11 p.m.)
Community Outreach – Shannon Riley, Deputy City Manager (4:12 p.m.)
City Clerk – Kristine Lawler, City Clerk (4:13 p.m.)
Economic Development – Shannon Riley, Deputy City Manager (4:16 p.m.)
Emergency Management – Traci Boyl, City Manager’s Office Senior Analyst (4:19 p.m.)
Successor Agency to the Ukiah Redevelopment Agency – Sage Sangiacomo, City Manager (4:28 p.m.)
Climate Adaptation and Resilience – Traci Boyl, City Manager’s Office Senior Analyst (4:29 p.m.)
City Attorney – Shannon Riley, Deputy City Manager (4:31 p.m.)
Capital Improvement Projects (CIP) – Shannon Riley, Deputy City Manager (4:31 p.m.)
Community Development:
Overview – Craig Schlatter, Community Development Director (4:32 p.m.)
Planning Services – Jesse Davis, Chief Planning Manager (4:34 p.m.)
Building Services, Code Enforcement/Compliance, and Fire Prevention, and Business Licenses –
Matt Keizer, Chief Building Official (4:50 p.m.)
Housing Services and Grants Management – Jim Robbins, Grants Manager (5:03 p.m.)
Page 15 of 157
City Council Minutes for March 20, 2022, Continued:
Page 2 of 2
Electric Utility:
Electric Administration – Cindy Sauers, Electric Utility Director (5:14 p.m.)
Electric Distribution – Cindy Sauers, Electric Utility Director (5:29 p.m.)
Electric Technical Services – Cindy Sauers, Electric Utility Director (5:32 p.m.)
Capital Improvement Projects – Cindy Sauers, Electric Utility Director (5:35 p.m.)
4. ADJOURNMENT
There being no further business, the meeting adjourned at 5:39 p.m.
________________________________
Kristine Lawler, CMC/CPMC
Page 16 of 157
AGENDA ITEM 6b
Page 1 of 5
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/97199426600
Ukiah, CA 95482
March 20, 2024
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on March 20, 2024, having been legally noticed on
March 15, 2024. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/97199426600. Mayor Dueñas called the meeting to order at 6:01 p.m.
Roll was taken with the following Councilmembers Present: Mari Rodin, Juan V. Orozco, Susan
Sher, Douglas, F. Crane, and Josefina Dueňas. Staff Present: Shannon Riley, Deputy City
Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR DUEÑAS PRESIDING.
2.PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Sher.
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4.PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation Recognizing Monday, April 22nd as Earth Day and the City of Ukiah's
Commitment to Protecting and Promoting Biodiversity in the City.
Presenter: Councilmember Rodin.
Proclamation was received by Erich Sommers.
b. Proclamation Recognizing March 2024 as "Red Cross Month" in the City of Ukiah.
Presenter: Vice Mayor Crane.
Proclamation was received by Duell Parks, Laura Baynham, Amanda Collins, Dawn Kennedy, and
Dreya Braverman with American Red Cross.
a.Receive Presentation of Exceptional Employee Recognition Awards.
Presenters: Sage Sangiacomo, City Manager; Dan Buffalo, Finance Director; Neil Davis,
Community Services; Cindy Sauers, Electric Utililty; and Mayor Dueñas.
James Brown, IT Network Specialist, IT Department: James Brown is being nominated for his
dedication to teamwork, innovation, and service. He has gone out of his way to help the Museum
get new internet service. James worked for months to make it happen, and after Starlink dish
was installed, he spent hours over the course of several days getting it up and going, even staying
late into the night, so the Museum would not be without internet the next day. He even did a lot
of physical labor with cords to make it happen.
Modified 4-3-24
Page 17 of 157
City Council Minutes for March 20, 2024, Continued:
Page 2 of 5
Daniel Davis, IT Network Specialist, IT Department: Daniel Davis is being nominated for his
service, teamwork, professionalism, and innovation. Since Daniel started with the IT Department,
he has been observed going out of his way to help the Museum with all of its IT needs, including
advocating to get a new internet service to improve productivity. Additionally, Daniel seems to be
pushing for changes within his own department, such as encouraging new security measures.
Daniel is always kind and professional, and answers questions quickly.
Robert Ricetti, Park Service Worker, Parks Department: During the Holiday Season, Bobby
took on the task of decorating the city’s downtown holiday tree. Bobby secured permission from
his supervisor to spend extra time on the project and devised a plan that was affordable and
efficient. He secured all the necessary materials and supplies, including gaining access to a
bucket truck that provided access to the top of the tree. Thanks to his creativity, hard work, and
willingness to go the extra mile, the city’s downtown holiday tree looked better than ever,
spreading joy to all who passed for over a month.
Scott Bozzoli, Electrical Engineering Tech III, Electric Utility Department: During any
construction project, there are often unexpected events that impact our customers. There were
two such events that negatively impacted our customers during the Wildfire Mitigation
Undergrounding Project. Scott, not wanting anyone to be inconvenienced, went above and
beyond to mitigate negative impacts to our customers. A road closure impacted garbage service
to several customers. Scott, who did not want these customers to have to wait an additional week
to receive service, emptied every customer's garbage into his vehicle and took the garbage to
the transfer station. He paid for it himself. In another instance, Scott became aware that a
customer was in need of some wood. He delivered a load of wood to her from his own personal
woodpile. These acts of kindness build community and give our customers a picture of how much
we value them.
5.PETITIONS AND COMMUNICATIONS
City Clerk, Kristine Lawler, stated that all communications received after those distributed would be
added to the record.
6.APPROVAL OF MINUTES
a. Approval of the Minutes for the March 6, 2024, Regular Meeting.
Motion/Second: Crane/Sher to approve the Regular Meeting Minutes of March 6, 2024, as
submitted. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and
Dueňas. NOES: None. ABSENT: None. ABSTAIN: None.
7. RIGHT TO APPEAL DECISION
8. CONSENT CALENDAR
a. Report of Disbursements for the Month of February 2024 - Finance.
b.Consider Adoption of Resolution (2024-07) Authorizing Submittal of an Application to the California
Department of Housing and Community Development for Funding under the HOME Investment
Partnerships Program; and if Selected, the Execution of a Standard Agreement (2324-176), Any
Amendments Thereto, and of Any Related Documents Necessary to Participate in the HOME
Investment Partnerships Program, as well as Authorization of the Corresponding Budget
Amendments – Community Development.
c.Receive Annual Report from the Community Development Department Regarding Tobacco Retailer
and Nitrous Oxide Inspections – Community Development.
Page 18 of 157
City Council Minutes for March 20, 2024, Continued:
Page 3 of 5
d. Approval of Proposal (2324-178) from SMB Environmental, Inc. for California Environmental Quality
Act (CEQA) and National Environmental Policy Act (NEPA) Compliance for Development of an
Additional Municipal Well – Water Resources.
e. Approval of a Budget Amendment in the Amount of $18,000, for FAA Grant 20 Runway 15-33
Pavement Rehabilitation Phase 2: Obstruction Survey for PAPI Certification - Airport.
f. Approval of Additional Dues to the Ukiah Valley Basin Groundwater Sustainability Agency in the
Amount of $30,000, and Approve Corresponding Budget Amendment – Water Resources.
Greg Owen, Airport Manager addressed questions regarding Agenda Item 8e.
Public Comment: Trudy Ramos – Agenda Item 8b.
Motion/Second: Crane/Rodin to approve Consent Calendar Items 7a-f, as submitted. Motion
carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES:
None. ABSENT: None. ABSTAIN: None.
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: [zoom caller #1*] – Diversity, Inclusion, Equity (Clerk inadvertently muted mic
due to technical difficulties); [zoom caller #2*] – European Heritage Month (Clerk inadvertently muted
mic due to continued technical difficulties); (unidentified individual - removed for disruptive behavior);
(unidentified individual – removed for disturbing and disrespectful behavior); (unidentified individual
–removed for disturbing and disrespectful behavior); (unidentified individual – removed for disturbing
and disrespectful behavior).
RECESS: 6:50 – 7:07 P.M. to address technical difficulties.
Continued Public Comment: Daphne McNeil – utility billing; [zoom caller #3*] – free speech
(removed for disruptive and disrespectful behavior); [zoom caller #4*] – U.S.S. Liberty; [zoom caller
#5*] – free speech (removed for disrespectful behavior); [zoom caller #6*] – ceasefire resolution
(deferred to the agendized item and removed for disrespectful behavior); [zoom caller #7*] –
Holocaust deprogramming course; Rayna Matthews – Zoom call process; [zoom caller #8*] – free
speech (removed for threatening and disrespectful behavior).
*Note – The names used by the zoom callers were incorrect aliases; as the real names are
unknown, they are being assigned numbers.
10. COUNCIL REPORTS
Presenters: Councilmember Sher and Councilmember Orozco.
Council Consensus to schedule a presentation for the Library Advisory Board on the next meeting.
11. CITY MANAGER/CITY CLERK REPORTS
City Manager Sangiacomo stated that the construction report would be deferred to the regular
construction updates emailed out by the Deputy City Manager.
(unidentified speaker online – removed for disruptive behavior)
12. PUBLIC HEARINGS (6:15 PM)
Page 19 of 157
City Council Minutes for March 20, 2024, Continued:
Page 4 of 5
13. UNFINISHED BUSINESS
a. Discussion and Possible Adoption of a Resolution Regarding an Israeli-Palestinian
Ceasefire.
Presenters: Mayor and Councilmembers.
Public Comment: (unidentified individual), Jordan Uggla, Megan Wolf, Larry (surname inaudible),
Shai Schnall, Alyson Sagala, James Coonley, Lucille Shakman, Jeffrey Blankfort, Linda Gray, Annie
Esposito, Mariah Gilardin, Helen Duffy, Pinky Kushner, Kathleen Coonley, Katherine Flink, Eleanor
Trouette, James Scherf, Rayna Matthews, Kendal Blum, Wilder Herbertson, James Connerton, Kate
Marionchild, Norm Rosen, Robert Gitlin, Ross Lake, Robert Joseph, Brenda Stacy, Debbie Beck,
Ruth Van Antwerp, Linda Helland, Randy Patterson, Andy Coren, Fred Leuchter, Rabbi Yeshowitz,
and Dennis.
Motion/Second: Crane/Rodin to table the item. Motion carried by the following roll call votes: AYES:
Rodin, Crane, and Dueňas. NOES: Orozco, Sher. ABSENT: None. ABSTAIN: None.
RECESS 9:52 – 10:03 P.M.
b. Receive 2023 Annual Report on General Code Enforcement Activities and Provide
Direction to Staff as Necessary.
Presenters: Sean Connell, Code Enforcement Inspector; Matt Keizer, Chief Building Official/Code
Enforcement Official.
Report was received.
c. Receive Presentation of 2022 Greenhouse Gas Emissions Inventory Report; and Possibly
Approve the Reported Greenhouse Gas Emissions within the Report as the Baseline for
Preparation of the City's Municipal Climate Action Plan.
Presenter: Craig Schlatter, Community Development Director.
City Manager Sangiacomo noted that Ellen Sizemore (public member) expressed support for this
item, but had to leave early.
Motion/Second: Rodin/Crane to approve that the greenhouse gas emissions within the 2022 report
be used as the baseline for preparation of the City's municipal climate action plan. Motion carried
by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas. NOES: None.
ABSENT: None. ABSTAIN: None.
d. Consideration of Approval of Scope of Work for Advance Planning Environmental
Subconsultant Rincon to Prepare the City of Ukiah Climate Action Plan; and Approval of
a Contract Amendment with Mintier Harnish and Corresponding Budget Amendment.
Presenters: Craig Schlatter, Community Development Director; Traci Boyl, Senior Management
Analyst.
Motion/Second: Crane/Rodin to approve a scope of work for advance planning environmental
subconsultant Rincon to prepare the City of Ukiah Action Plan; and approve a contract amendment
(1819-190-A6) with Mintier Harnish and corresponding budget amendment for completion of this
work. Motion carried by the following roll call votes: AYES: Rodin, Orozco, Sher, Crane, and Dueňas.
NOES: None. ABSENT: None. ABSTAIN: None.
Page 20 of 157
City Council Minutes for March 20, 2024, Continued:
Page 5 of 5
14. NEW BUSINESS
a. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
No reports were received.
15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(4))
Initiation of litigation (2 cases)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036
c. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 180-110-07
Negotiator: Shannon Riley, Deputy City Manager
Negotiating Parties: GMB Realty Partners, Inc.
Under Negotiation: Price & Terms of Payment
d.Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-230-03-00
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Jann Lanz
Under Negotiation: Price & Terms of Payment
e.Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: Mendocino County Document Number 1999-05298
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Wardway Enterprises, LLC
Under Negotiation: Price & Terms of Payment
f.Public Employee Appointment
(Government Code Section 54957)
Title: (City Appointment to City Civil Service Commission)
g. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Closed Session was continued to a Special Meeting on Monday, March 25, 2024, at 4:00 p.m.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 10:27 p.m.
________________________________
Kristine Lawler, CMC/CPMC
Page 21 of 157
AGENDA ITEM 6c
Page 1 of 2
CITY OF UKIAH
CITY COUNCIL MINUTES
Special Meeting
Virtual Meeting Link: https://us06web.zoom.us/j/97199426600
Ukiah, CA 95482
March 25, 2024
4:00 p.m.
Corrected 4/3/24
1.ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Special Meeting on March 25, 2024, having been legally noticed on
March 22, 2024. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/97199426600. Vice Mayor Crane called the meeting to order at 4:04 p.m.
Roll was taken with the following Councilmembers Present: Mari Rodin, Juan V. Orozco, Susan
Sher, and Douglas, F. Crane. Councilmember Absent: Josefina Dueňas. Staff Present: Sage
Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.
VICE MAYOR CRANE PRESIDING.
The Pledge of Allegiance was led by Councilmember Orozco.
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Clerk stated that no public was present.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 4:05 P.M.
THE CITY COUNCIL RETURNED TO OPEN SESSION AT 5:52 P.M.
3. CLOSED SESSION
a.Conference with Legal Counsel – Initiation of Litigation
(Government Code Section 54956.9(d)(4))
Initiation of litigation (3 cases)
b.Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036
c.Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 180-110-12; 180-120-15; 180-120-16
Negotiator: Shannon Riley, Deputy City Manager
Negotiating Parties: GMB Realty Partners, Inc.
Under Negotiation: Price & Terms of Payment
d.Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-230-03-00
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Mark and Jann Lanz
Under Negotiation: Price & Terms of Payment
Page 22 of 157
City Council Minutes for March 25, 2024, Continued:
Page 2 of 2
e.Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: Mendocino County Document Number 1999-05298
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Wardway Enterprises, LLC
Under Negotiation: Price & Terms of Payment
f. Public Employee Appointment
(Government Code Section 54957)
Title: (City Appointment to City Civil Service Commission)
g.Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
City Attorney David Rapport reported that in relation to Agenda Item 3a, the City Council took action
in Closed Session to authorize the initiation of an intervention pending proceedings; motion by
Councilmember Rodin, seconded by Councilmember Orozco and carried by the following roll call
votes: AYES: Rodin, Orozco, Sher, and Crane. NOES: None. ABSENT: Dueňas. ABSTAIN: None.
4. ADJOURNMENT
There being no further business, the meeting adjourned at 5:53 p.m.
________________________________
Kristine Lawler, CMC/CPMC
Page 23 of 157
Page 1 of 2
Agenda Item No: 8.a.
MEETING DATE/TIME: 4/3/2024
ITEM NO: 2024-1612
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Making Appointments to the 2024 Measure P Oversight Committee.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. Proposed Resolution
Summary: The City Council will consider adopting a resolution making appointments to a 2024 Measure P
Oversight Committee.
Background: In 2014, Council adopted Resolution 2014-28 that established an Oversight Committee for
Oversight and periodic reports on the performance of the expenditure plan for public safety. Every two years,
the City Council appoints five people to the Oversight Committee, whose function is to review the City’s budget
for public safety services and the expenditure of the revenues that are budgeted. The City Manager provides
the Oversight Committee with any information they request, which is not exempt from disclosure under the
California Public Records Act, and assists them in organizing and analyzing the information provided. The
Oversight Committee prepares a written report that is presented to the City Council at a noticed public hearing,
and which is available to the general public not less than 10 calendar days prior to the scheduled hearing
date.
The report contains an analysis of the level and types of service provided by the City’s police and fire
departments, or other arrangements approved by the City Council, and the revenues and expenditures of the
designated funds or accounts. They also make recommendations concerning the future use of these funds
and levels and types of services.
Discussion: On February 21, 2024, Council was presented an item for the establishment of an Oversight
Committee. At that time, Council gave direction to Staff to reach out to the Diversity and Equity Committee,
the Chamber of Commerce (business community), and the Fire Safe Council to see if they each had a
representative to fill the public positions on the Measure P Committee; and then to bring the item back to
Council to make the appointments.
The following representatives are being recommended for appointment to the 2024 Measure P Oversight
Committee by way of Resolution (Attachment 1):
NAME POSITION
Scott Cratty Public Representative - Fire Safe Council
Troyle Tognoli Public Representative - Diversity and Equity Committee
Stephanie Duncan Public Representative - Business Community
Max Brazill Ukiah City Peace Officer
Page 24 of 157
Page 2 of 2
Tony Selvitella Ukiah City Firefighter
Recommended Action: Adopt resolution making appointments to the 2024 Measure P Oversight Committee.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Cedric Crook, Police Chief and Traci Boyl, Senior Analyst
DIVERSITY-EQUITY INITIATIVES (DEI):
Goal 1 – Create and sustain a diverse, equitable, and inclusive workplace and workforce that reflects,
values, and celebrates the diverse community we serve.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 25 of 157
ATTACHMENT 1
RESOLUTION NO. 2024-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MAKING APPOINTMENTS TO
THE 2024 MEASURE P OVERSIGHT COMMITTEE.
WHEREAS, In 2014, Council adopted Resolution 2014-28 that established an Oversight Committee
on the performance of the expenditure plan for public safety; and
WHEREAS, per resolution 2014-28, every two years the City Council appoints five people to the
Oversight Committee, whose function is to review the City’s budget for public safety services and the
expenditure of the revenues that are budgeted; and
WHEREAS, on February 21, 2024, Council gave direction to Staff to find public representation from a
broad spectrum of areas, and suggested inquiring with the Fire Safe Council, the Diversity and Equity
Committee, and the Chamber of Commerce to see if they would have representatives to serve on the
Measure P Oversight Committee; and
WHEREAS, each of those agencies provided representatives who are willing to serve.
NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council does hereby appoint the
following persons to serve on the 2024 Measure P Oversight Committee:
NAME POSITION TERM ENDING
Scott Cratty Public Representative (Fire Safe Council) 2024
Troyle Tognoli Public Representative (Diversity and Equity Committee) 2024
Stephanie Dunken Public Representative (Business Community) 2024
Max Brazill Ukiah City Peace Officer 2024
Tony Selvitella Ukiah City Firefighter 2024
PASSED AND ADOPTED this 3rd day of April 2024, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Josefina Dueñas, Mayor
ATTEST:
__________________________________
Kristine Lawler, City Clerk
Page 26 of 157
Page 1 of 2
Agenda Item No: 8.b.
MEETING DATE/TIME: 4/3/2024
ITEM NO: 2024-1618
AGENDA SUMMARY REPORT
SUBJECT: Notification to City Council of Contract 2324-171 with Coastal Mountain Electric for the State
Street Overhead to Underground Electrical Conversions, in the Amount of $59,995.00.
DEPARTMENT: Electric Utility PREPARED BY: Diann Lucchetti, Administrative Secretary
PRESENTER: Cindy Sauers, Electric Utlity Director.
ATTACHMENTS:
1. Streetscape Phase II Services SOW and Dwgs
2. Staggs Proposal Streetscape Phase 2 Service Conversions
3. Coastal Mtn Proposal Streetscape Phase 2 Service Conversion
Summary: Council will receive notification of Contract 2324-171 with Coastal Mountain Electric for the State
Street overhead to underground electrical conversions for the amount of $59,995.00.
Background: In April 2023, Council awarded the bid for the Streetscape Phase II improvements to Ghilotti
Construction Company in the amount of $9,835,445 for road improvements, the replacement of water and
sewer utilities and the undergrounding of electric, telephone and cable TV.
City Electric crews have begun installation of equipment and conductor in preparation for the conversion at
each business and residence within the project area. The overhead to underground conversion requires the
services of a qualified electrician to make the appropriate modifications to each building to accept the
underground service. Electric Utility Staff designed and prepared the scope of work and drawings (Attachment
1) to seek bids from qualified contractors for the conversion. The engineer's estimate for this work was
$52,300.
Discussion: In January 2024, Staff solicited informal bids from Staggs Construction, Ghilotti Construction,
and Coastal Mountain Electric. Staggs Construction bid was $136,276 (Attachment 2); Ghilotti was non-
responsive; and Coastal Mountain's bid was $59,995 (Attachment 3).
Pursuant to the requirements of Section 1522 of the Municipal Code, Staff is notifying Council of Contract
2324-171 with Coastal Mountain Electric for the State Street overhead to underground electrical conversions for the
amount of $59,995.00.
Recommended Action: Receive notification of Contract 2324-171 with Coastal Mountain Electric for the
State Street overhead to underground electrical conversions, in the amount of $59,995.00.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 80126100.80230.18259; $1,385,356.77
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: 2022 Electric Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Mary Horger, Financial Services Manager
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI): 10a – Protect from dangerous emission by preventing fires.
Page 27 of 157
Page 2 of 2
GENERAL PLAN ELEMENTS (GP):GP-A4 - Public Facilities, Services, and Infrastructure Element
Page 28 of 157
pg. 1
SCOPE OF WORK
Electric Service Overhead to Underground Conversion
Streetscape Phase II
A.BACKGROUND:
The City of Ukiah is seeking a well-qualified Electric Contractor (C-10) Classification to complete
the conversion of electrical overhead services to underground services at various locations on
State Street. Installation of new conduit from stub conduit located near each panel location to a
new lockable gutter termination, or any configuration provided by the City of Ukiah Electrical
Department (See Figure A, B, D, and all Specialized drawings). Removal and disposal of all
existing un-used conduit, brackets, flashing and weather heads. The contractor will be required
to match all building paint colors, roofing shingles, roof designs, make sure all roofing is sealed
and secure from rain and any damages to the building, yards or landscaping are to be fully
repaired. All buildings have been identified for type of conversion (See Table-1).
B.SCOPE OF WORK:
WORK REQUIREMENTS
a.Work will be performed between the hours of 7:00 AM and 5:00 PM, Monday through
Friday. The Contractor must receive the approval of the Electric Utility Department,
or authorized representative, prior to commencing any work at each location.
b.Contractor is required to attend weekly construction meetings and provide a
summary of the work previously completed and an updated work schedule for the
week ahead. All foreseeable and prior issues, mitigation options, work conflicts shall
be discussed at this time.
c.Contractor shall notify all property owners 48 hours in advance of any construction or
disruption of traffic flow impacting the property.
d.Contractor shall be responsible for all permits required to perform the work. Including
all electrical, roofing and construction repairs. All City permits will be provided at no
cost.
e.Contractor shall hire a licensed roofing professional to repair all roof structures.
f.Contractor shall maintain an adequate crew of employees to perform the service
required.
g.Unit prices quoted shall include all equipment, material, tools and labor required to
complete the work.
h.Contractor shall be responsible for any damage to private property resulting directly
or indirectly from Contractor’s actions.
i.All employees of Contractor shall wear a uniform or shirt that clearly identifies the
company.
Attachment 1
Page 29 of 157
pg. 2
j. Contractor shall provide a list of employees’ names, dates worked and hour worked
on each date, for each project or job within the City of Ukiah.
k. Contractor agrees to require his/her employee to present a neat appearance a t all
times while engaged in the performance of their duties and maintain good bearing
towards the public. Should, for any reason, an employee is unsatisfactory in the
opinion of the authorized representative, the Contractor, when notified in writing,
shall cause the employee to be removed from the project or job and replaced by an
employee satisfactory to the authorized representative.
l. Contractor shall provide, for all projects, a supervisor/foreman, when requested, with
a minimum of five (5) years of experience related to the electrical industry. The
supervisor/foreman shall remain on-site during the entire job, when requested.
m. Contractor shall use and furnish all vehicles and equipment necessary for the
satisfactory performance of the work set forth in this Scope of Work. All vehicles and
equipment shall display the name and/or logo of Contractor’s company. The name
and logo shall be large enough to be easily legible from a distance of fifty (50) feet,
during the course of their work.
n. Contractor shall keep all vehicles and equipment in a neat and clean appearance and
maintained in excellent mechanical condition.
o. The Contractor shall verify the location of all utilities prior to repair or maintenance
and shall be held liable for all damages incurred due to Contractor’s work-related
operations.
p. The Contractor must remain within the work areas to the best of their ability.
Contractor shall further protect property and facilities adjacent to the work areas and
all property and facilities within the work areas. After completion of work, the project
area shall be clean and in the original condition. All public or privately owned
improvements and facilities shall be restored to their original condition and location.
In the event improvements of the facilities are damaged, they shall be replaced with
new materials equal or better to the original. Contractor shall repair such damage at
their expense.
q. Contractor must take all due precautionary measures to protect all of the existing
utilities. The Contractor’s attention is directed to the one-call utility notification
service provided by Underground Service Alert (USA). USA member utilities will
provide the Contractor with the locations of their substructures when given at least
48 hours’ notice. Such request should be requested through USA @ 811 or 800-227-
2600.
Page 30 of 157
pg. 3
PROJECT TASKS
The City of Ukiah is requesting pricing from qualified Electrical Contractors (C-10) for specific
electrical work as required by the Electric Utility department. Items that are included in this work
are:
•Locate underground electric conduit stub, install a new 8”x8”x16” or larger
lockable gutter box in location to intercept both underground and overhead
conduits, extend rigid steel conduit and/or cut conduits to gutter, complete
terminations in gutter, remove old weatherhead and conduit from the new gutter
location and patch the roof to match the existing. Flashing, water proofing and
any roof repairs must be made according to the manufacturer’s specifications.
(See Figure A).
•The electrical contractor may be required to locate underground electric conduit
stub, extend rigid steel conduit to external gutter box, from external gutter box,
extend rigid steel conduit to new internal gutter box that intercepts overhead
conduits. After removal of weatherhead and any unused overhead conduit, patch
roof to match existing. Flashing, water proofing and any roof repairs must be
made according to the manufacturer’s specifications. (See Figure B).
•The electrical contractor may be required to locate underground electric
conduit stub, extend rigid steel conduit to external gutter box, from external
gutter box, extend rigid steel conduit to new internal gutter box that
intercepts overhead conduits. After removal of weatherhead, patch roof to
match existing. Flashing, water proofing and any roof repairs must be made
according to the manufacturer’s specifications. (See Figure D)
•The electrical contractor may also be required to troubleshoot breakers and fuses.
The electrical contractor may also be required to install a new surface mount panel
with test bypass. Please see the City of Ukiah Electric Utility Department’s EUSERC
Acceptability Chart and submit all panel drawings for approval before purchase.
See specific design for 487 N State Street.
•Please check the “Streetscape Phase II Overhead to Underground Panel
Conversions” sheet to see if the City is requesting a Specialized design for a
property (Drawing Specific)
ALL boxes must be sealed watertight.
All roof repairs must be completed by a licensed roofing contracto r.
Roof repairs must be sealed and watertight and must be completed in accordance with the
roofing manufacturers specifications.
Any damaged landscaping must be repaired to match existing or better, any damaged plants shall
be replaced.
Page 31 of 157
pg. 4
All work performed in accordance with all local, State and Federal guidelines and follow all
California Electric Code and NFPA Standards.
Contractor is responsible for any leaks or issues for one year following completion of work.
TABLE 1
Streetscape Phase II Overhead to Underground Service Conversions
Address Roofing Paint New
Panel
Weather
head
Removal
Gutter
box LB Service
Size Cost
444 N State
St (1) x x x Use
Existing 200A
444 N State
St (2)
Fix
Siding x x x 260A
461 N State
St x x x x 250A
479 N State
St x x x 2x 125A
487 N State
St x x
x
surface
mount, Test
Bypass
x 200A
493 N State
St x x x x 125A
495 N State
St x x x x 125A
650 S State
St x x x x x 400A
550 N State
St
Fix
Siding x x 2x 400A
400A(?)
TOTAL: $
Page 32 of 157
DATE:
DWG BY:
APPROVED BY:
REV.#:
W/O #:
PAGE:
6/26/2023
1 of 1
kjohnson
444 N. STATE STREET
COLDWELL BANKER
444 N. STATE STREET
E
A
B
C
A.LOCATE NEW 3" CONDUIT DEDICATED TO ELECTRIC ONLY.
B.ENSURE SOURCE CONDUIT DOES NOT INTERFERE WITH
EXISTING CUSTOMER CONDUIT AND STRUCTURE SIDING
C.ATTACH A 3" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE EXISTING LOCKABLE GUTTER BOX.
D.LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE
ALL UNUSED CONDUIT, SEAL THE TOP OF EXISTING
GUTTER TO PREVENT ANY POSSIBLE LEAKS, PATCH AND
PAINT ANY DAMAGED AREA. MATCH PAINT COLOR,
REMOVE AND DISPOSE OF ALL EXTRA CONDUIT TO THE
WEATHERHEAD LOCATION.
E.AT EXISTING HOLE, AFTER REMOVAL OF EXISTING
OVERHEAD CONDUIT AND WEATHERHEAD, PATCH THE
ROOF WITH MATCHING MATERIALS, REPAIR ANY HOLES
D
Page 33 of 157
DATE:
DWG BY:
APPROVED BY:
REV.#:
W/O #:
PAGE:
9/20/2023
1 of 1
kjohnson
444 N. STATE STREET - APARTMENTS
A
APARTMENTS BEHIND COLDWELL BANKER MENDO REALTY
444 N. STATE STREET
B
C
D
A.LOCATE NEW 3" CONDUIT DEDICATED TO
ELECTRIC ONLY.
B.REMOVE LB AND REPLACE WITH NEW GUTTER
BOX. ATTACH A 3" RIGID STEEL CONDUIT AND
DIRECT IT INTO NEW LOCKABLE GUTTER BOX.
GUTTER BOX MUST BE 8"X8"X16" MIN.
C.LOCATE EXISTING RIGID OVERHEAD CONDUIT,
REMOVE ALL OVERHEAD CONDUIT, PATCH AND
PAINT ANY DAMAGED AREA. MATCH PAINT
COLOR, REMOVE AND DISPOSE OF ALL EXTRA
CONDUIT TO THE WEATHERHEAD LOCATION.
REMOVE WEATHERHEAD.
D.AFTER REMOVAL OF EXISTING OVERHEAD
CONDUIT AND WEATHERHEAD, IF NEEDED
PATCH THE ROOF WITH MATCHING MATERIALS,
REPAIR ANY HOLES AND MATCH PAINT COLOR.
Page 34 of 157
DATE:
DWG BY:
APPROVED BY:
REV.#:
W/O #:
PAGE:
8/3/2023
1 of 1
kjohnson
461 N STATE ST
461 N STATE ST
A.LOCATE NEW 3" CONDUIT DEDICATED TO ELECTRIC ONLY.
B.ATTACH A 3" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE NEW LOCKABLE GUTTER BOX. NEW GUTTER MUST
FIT IN ENCLOSED SETTING. MUST BE AT LEAST 8"X8"X16"
C.LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE
ALL CONDUIT, SEAL THE TOP OF EXISTING GUTTER TO
PREVENT ANY POSSIBLE LEAKS, PATCH AND PAINT ANY
DAMAGED PORTION OF THE BUILDING OR LANDSCAPING.
D.REMOVE WEATHERHEAD AND FIX ANY HOLES, MATCH THE
EXISTING ROOFING AND REPAIR ANY DAMAGE.
A
B
C
D
Page 35 of 157
DATE:
DWG BY:
APPROVED BY:
REV.#:
W/O #:
PAGE:
8/28/2023
1 of 1
kjohnson
479 N STATE STREET
A
SEE FIGURE B
479 N STATE ST
A.LOCATE NEW 3" CONDUIT DEDICATED TO ELECTRIC ONLY.
B.ATTACH A 3" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE NEW LOCKABLE GUTTER BOX. NEW GUTTER MUST BE
8"X8"X16" Min.
C.DIRECT A 3" CONDUIT INTO A NEW GUTTER BOX LOCATED
INSIDE THE BUILDING ABOVE THE METER INTERCEPTING
THE EXISTING OVERHEAD CONDUIT.
D.LOCATE EXISTING RIGID OVERHEAD CONDUIT INSIDE THE
BUILDING, REMOVE ALL UNUSED CONDUIT, SEAL THE TOP
OF EXISTING GUTTER TO PREVENT ANY POSSIBLE LEAKS,
PATCH AND PAINT ANY DAMAGED AREA. MATCH PAINT
COLOR, REMOVE AND DISPOSE OF ALL EXTRA CONDUIT
TO THE WEATHERHEAD LOCATION.
E.REMOVE WEATHERHEAD AND FIX ANY HOLES, MATCH THE
EXISTING ROOFING AND REPAIR ANY DAMAGE.
B
Page 36 of 157
DATE:
DWG BY:
APPROVED BY:
REV.#:
W/O #:
PAGE:
8/24/2023
1 of 1
kjohnson
487 N STATE ST
A
487 N STATE ST
B
D
A.LOCATE NEW 3" CONDUIT DEDICATED TO ELECTRIC ONLY.
B.ATTACH A 3" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE NEW COU APPROVED EUSERC RATED 200A SURFACE
MOUNT PANEL WITH TEST BYPASS. NEW PANEL MUST FIT
INTO AREA SAFELY. SEE COU EUD EUSERC
ACCEPTABILITY CHART AND SUBMIT PANEL DRAWING TO
COU BEFORE PURCHASING.
C.LOCATE EXISTING RIGID OVERHEAD CONDUIT INSIDE THE
BUILDING, REMOVE ALL UNUSED CONDUIT, SEAL THE TOP
OF EXISTING GUTTER TO PREVENT ANY POSSIBLE LEAKS,
PATCH AND PAINT ANY DAMAGED AREA. MATCH PAINT
COLOR, REMOVE AND DISPOSE OF ALL EXTRA CONDUIT
TO THE WEATHERHEAD LOCATION.
D.REMOVE WEATHERHEAD AND FIX ANY HOLES, MATCH THE
EXISTING ROOFING AND REPAIR ANY DAMAGE.
Page 37 of 157
DATE:
DWG BY:
APPROVED BY:
REV.#:
W/O #:
PAGE:
8/25/2023
1 of 1
kjohnson
493 N State St
493 N STATE ST
A.LOCATE NEW 3" CONDUIT DEDICATED TO ELECTRIC ONLY.
B.ATTACH A 3" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE NEW LOCKABLE GUTTER BOX. NEW GUTTER MUST
FIT IN ENCLOSED SETTING. NEW GUTTER MUST BE AT
8"X8"X16" MIN
C.LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE
ALL CONDUIT, SEAL THE TOP OF EXISTING GUTTER TO
PREVENT ANY POSSIBLE LEAKS, PATCH AND PAINT ANY
DAMAGED PORTION OF THE BUILDING OR LANDSCAPING.
D.REMOVE WEATHERHEAD AND FIX ANY HOLES, MATCH THE
EXISTING ROOFING AND REPAIR ANY DAMAGE.
A
B
C
Page 38 of 157
DATE:
DWG BY:
APPROVED BY:
REV.#:
W/O #:
PAGE:
8/16/2023
1 of 1
kjohnson
495 N STATE ST
A
495 N STATE ST
A.LOCATE NEW 3" CONDUIT DEDICATED TO ELECTRIC ONLY.
B.ATTACH A 3" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE NEW LOCKABLE GUTTER BOX. MAKE SURE THE
GUTTER BOX FITS SAFELY IN THIS AREA. MUST BE AT
LEAST 8"X8"X16"
C.LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE
ALL UNUSED CONDUIT, SEAL THE TOP OF EXISTING
GUTTER TO PREVENT ANY POSSIBLE LEAKS, PATCH AND
PAINT ANY DAMAGED AREA. MATCH PAINT COLOR,
REMOVE AND DISPOSE OF ALL EXTRA CONDUIT TO THE
WEATHERHEAD LOCATION.
D.AT EXISTING HOLE, AFTER REMOVAL OF EXISTING
OVERHEAD CONDUIT AND WEATHERHEAD, PATCH THE
ROOF WITH MATCHING MATERIALS, REPAIR ANY HOLES
B
C
D
Page 39 of 157
DATE:
DWG BY:
APPROVED BY:
REV.#:
W/O #:
PAGE:
9/22/2023
1 of 1
kjohnson
550 N STATE ST
A
550 N STATE ST
A.LOCATE TWO NEW 4" CONDUITS DEDICATED TO
ELECTRIC ONLY.
B.ATTACH A 4" RIGID STEEL CONDUIT TO EACH AND
DIRECT THEM INTO THE NEW LOCKABLE GUTTER
BOX. MAKE SURE THE GUTTER BOX FITS SAFELY
IN THIS AREA. MUST BE AT LEAST 8"X8"X16"
C.DIRECT TWO CONDUITS, 4" AND 3", INTO A NEW
GUTTER BOX LOCATED INSIDE THE BUILDING
ABOVE THE METER INTERCEPTING THE EXISTING
OVERHEAD CONDUIT.
SEE FIGURE D
D.LOCATE EXISTING RIGID OVERHEAD CONDUIT,
REMOVE ALL UNUSED CONDUIT, SEAL THE TOP
OF EXISTING GUTTER TO PREVENT ANY POSSIBLE
LEAKS, PATCH AND PAINT ANY DAMAGED AREA.
MATCH PAINT COLOR, REMOVE AND DISPOSE OF
ALL EXTRA CONDUIT TO THE WEATHERHEAD
LOCATION.
E.AT EXISTING HOLE, AFTER REMOVAL OF EXISTING
OVERHEAD CONDUIT AND WEATHERHEAD, PATCH
SIDE OF BUILDING WITH MATCHING MATERIALS,
REPAIR ANY HOLES AND MATCH PAINT COLOR.
B
Page 40 of 157
DATE:
DWG BY:
APPROVED BY:
REV.#:
W/O #:
PAGE:
8/31/2023
1 of 1
kjohnson
650 S. STATE ST
650 S STATE ST
A.LOCATE NEW 3" CONDUIT DEDICATED TO ELECTRIC ONLY.
B.ATTACH A 3" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE NEW GUTTER BOX. NEW GUTTER BOX MUST BE
8"X8"X16" MIN.
C.LOCATE EXISTING RIGID OVERHEAD CONDUIT AND
REMOVE ALL UNUSED CONDUIT FROM THE FACE OF
BUILDING TO WEATHER HEAD.
D.ATTACH A 3' RIGID STEEL CONDUIT FROM THE TOP OF
NEW GUTTER BOX AND DIRECT IT INTO AN LB THAT HAS
INTERCEPTED THE EXISTING OVERHEAD CONDUIT AT THE
FACE OF THE BUILDING.
E.AT EXISTING HOLE, AFTER REMOVAL OF EXISTING
OVERHEAD CONDUIT AND WEATHERHEAD, PATCH THE
ROOF WITH MATCHING MATERIALS, REPAIR ANY HOLES
AND MATCH PAINT COLOR.
A
B
C
DD
E
Page 41 of 157
LOCATE UNDERGROUND
ELECTRIC CONDUIT
INSTALL A NEW LOCKABLE
8"X8"X16" GUTTER
BOX
INTERCEPT
EXISTING
ELECTRIC OVERHEAD CONDUIT
ATTACH NEW RIGID
STEEL CONDUIT FROM
UNDERGROUND CONDUIT
TO THE NEW GUTTER BOX
REMOVE THE OLD WEATHERHEAD
AND CONDUIT FROM NEW GUTTER
LOCATION
AND PATCH THE ROOF TO MATCH
EXISTING
CITY TO RUN NEW
CONDUCTOR TO THE NEW
GUTTER BOX
ELECTRICIAN TO DO ALL CONNECTIONS
FROM THE NEW UTILITY CONDUCTOR TO THE
CUSTOMERS METER
DATE:
DWG BY:
APPROVED BY:
REV.#:
W/O #:
PAGE:
3/11/2021
1 of 1
sbozzoli
TYPICAL GUTTER INSTALL
FIGURE A
Page 42 of 157
DATE:
DWG BY:
APPROVED BY:
REV.#:
W/O #:
PAGE:
9/5/2023
1 of 1
kjohnson
479 N STATE STREET OH TO UG SERVICE CONVERSION
INTERNAL WALL EXTERNAL FRONT OF STORE
FIGURE B
A.LOCATE NEW 3" CONDUIT DEDICATED TO ELECTRIC ONLY.
B.ATTACH A 3" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE NEW LOCKABLE GUTTER BOX. NEW GUTTER MUST BE
8"X8"X16" Min.
C.DIRECT A 3" CONDUIT INTO A NEW GUTTER BOX LOCATED
INSIDE THE BUILDING ABOVE THE METER INTERCEPTING
THE EXISTING OVERHEAD CONDUIT.
D.LOCATE EXISTING RIGID OVERHEAD CONDUIT INSIDE THE
BUILDING, REMOVE ALL UNUSED CONDUIT, SEAL THE TOP
OF EXISTING GUTTER TO PREVENT ANY POSSIBLE LEAKS,
PATCH AND PAINT ANY DAMAGED AREA. MATCH PAINT
COLOR, REMOVE AND DISPOSE OF ALL EXTRA CONDUIT
TO THE WEATHERHEAD LOCATION.
E.REMOVE WEATHERHEAD AND FIX ANY HOLES, MATCH THE
EXISTING ROOFING AND REPAIR ANY DAMAGE.
E
A
CD
B
METER
ROOF
Page 43 of 157
DATE:
DWG BY:
APPROVED BY:
REV.#:
W/O #:
PAGE:
9/25/2023
1 of 1
kjohnson
550 N STATE STREET - NCO BUILDING Alternative Design
INTERNAL WALL
EXTERNAL SIDE OF NCO
FIGURE D
A.LOCATE TWO NEW 4" CONDUITS DEDICATED TO ELECTRIC
ONLY.
B.ATTACH A 4" RIGID STEEL CONDUIT TO EACH AND DIRECT
THEM INTO THE NEW LOCKABLE GUTTER BOX. MAKE SURE
THE GUTTER BOX FITS SAFELY IN THIS AREA. MUST BE AT
LEAST 8"X8"X16"
C.DIRECT TWO CONDUITS, 4" AND 3", INTO A NEW GUTTER BOX
LOCATED INSIDE THE BUILDING ABOVE THE METER
INTERCEPTING THE EXISTING OVERHEAD CONDUIT.
D.LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE ALL
UNUSED CONDUIT, SEAL THE TOP OF EXISTING GUTTER TO
PREVENT ANY POSSIBLE LEAKS, PATCH AND PAINT ANY
DAMAGED AREA. MATCH PAINT COLOR, REMOVE AND
DISPOSE OF ALL EXTRA CONDUIT TO THE WEATHERHEAD
LOCATION.
E.AT EXISTING HOLE, AFTER REMOVAL OF EXISTING
OVERHEAD CONDUIT AND WEATHERHEAD, PATCH SIDE OF
BUILDING WITH MATCHING MATERIALS, REPAIR ANY HOLES
AND MATCH PAINT COLOR.
E
A
C
D
B
METER
ROOF
Page 44 of 157
2779 Prosser Road, Sebastopol, CA 95472
(707) 861-3421 LIC#977194
CITY OF UKIAH January 15, 2024
Attn: SCOTT BOZZOLI
RE: STREETSCAPE PHASE 2 OVERHEAD
SERVICE CONVERSIONS
Thank you for the opportunity to provide you with a proposal for the Phase 2 Overhead Service Conversions. Our
proposal is based off the City of Ukiah Electric Utility Department drawings sent via email link on 10/24/23. All of these
locations are existing and all parts are beyond warranty so if any equipment that we do not touch in/on the
buildings end up not working after the service is energized, would be assumed not working prior to de-energizing
and would not be the responsibility of Staggs Construction. We have included the following:
1. 444 N. State Street Coldwell Banker Electric
• Remove Existing Service Conduit and Weather head Through Roof
• Dispose of old materials
• Furnish and Install new 3” Rigid Service Conduit to Existing Gutter
• Seal Existing Gutter
2. 444 N. State Street Coldwell Banker Patching
• Install 1/2" plywood after the main power is removed from the roof.
• Install 30 LB felt. Install new 30 year composition shingles to match as close as possible.
• Install 1/2" plywood in the soffit, spackle, prime and paint to match.
• Prime and paint two coats of paint.
3. 444 N. State Street Apartments Electric
• Remove Existing Service Conduit and Weather head
• Dispose of old materials
• Furnish and Install new 3” Rigid Service Conduit to Gutter
• Furnish and install new gutter 8”x8”x16” min
• Core drill bigger hole in brick for new 3” conduit
4. 444 N. State Street Apartments Patching
• Fill and apply brick mortar after the main electrical is removed.
• Caulk and paint all holes in area conduit was removed.
• Paint to match existing.
Attachment 2
Page 45 of 157
2779 Prosser Road, Sebastopol, CA 95472
(707) 861-3421 LIC#977194
5. 461 N State Street Electric
• Remove Existing Service Conduit and Weather head Through Roof
• Dispose of old materials
• Furnish and Install new 3” Rigid Service Conduit to Gutter
• Furnish and install new gutter 8”x8”x16” min
6. 461 N State Street Patching
• Install 1/2" plywood after the main power is removed from the roof.
• Install 30 LB felt. Install new 30 year composition shingles to match as close as possible.
• Install 1/2" plywood at the soffit, prime and paint to match existing.
• Install new siding as needed to match existing.
• Prime and paint grey color two coats of paint.
7. 479 N State Street Electric
• Remove Existing Service Conduit and Weather head Through Roof
• Dispose of old materials
• Furnish and Install new 3” Rigid Service Conduit to Gutter
• Furnish and install new gutter 8”x8”x16” min
• Core drill hole in brick for new 3” conduit
8. 479 N State Street Patching
• Install 1/2" plywood after the main power is removed from the roof and all brackets.
• Install 30 LB felt. Install new 30 year composition shingles to match as close as possible.
9. 487 N State Street Electric
• Remove Existing Service Conduit and Weather head Through Roof
• Dispose of old materials
• Furnish and install new 200 amp surface mount panel and ground rods
• Furnish and install breakers to match existing panel
10. 487 N State Street Patching
• Install 1/2" plywood after the main power is removed from the roof.
• Install 30 LB felt.
• Install new 30 year composition shingles to match as close as possible
Page 46 of 157
2779 Prosser Road, Sebastopol, CA 95472
(707) 861-3421 LIC#977194
11. 493 N State Street Electric
• Remove Existing Service Conduit and Weather head Through Roof
• Dispose of old materials
• Furnish and Install new 3” Rigid Service Conduit to Gutter
• Furnish and install new gutter 8”x8”x16” min
12. 493 N State Street Patching
• Install 1/2" plywood after the main power is removed from the roof.
• Install 30 LB felt. Install new 30 year composition shingles to match as close as possible.
• Repair the soffit with 1/2" plywood. Prime and paint two coats to match exiting color.
• Fill holes on the siding in area conduit was removed.
• Paint the area two coats of paint to match existing.
13. 495 N State Street Electric
• Remove Existing Service Conduit and Weather head Through Roof
• Dispose of old materials
• Furnish and Install new 3” Rigid Service Conduit to Gutter
• Furnish and install new gutter 8”x8”x16” min
14. 495 N State Street Patching
• Install 1/2" plywood after the main power is removed from the roof.
• Install 30 LB felt.
• Install new 30 year composition shingles to match as close as possible.
• Repair the soffit with 1/2" plywood.
• Prime and paint two coats to match exiting color.
• Fill holes on the siding where conduit was removed.
• Paint the area two coats of paint to match existing.
15. 550 N State Street Electric
• Remove Existing Service Conduits and Weather heads
• Dispose of old materials
• Furnish and Install 2 new 4” Rigid Service Conduits to Gutter
• Furnish and install new gutter 8”x8”x16” min
16. 550 N State Street Patching
• Repair the stucco after the main electrical and conduit is removed.
• Repair the front of the building with 1/2" plywood.
• Prime and paint to match existing.
• Fill all holes after conduit screws are removed with caulking as needed.
• Touch up the area needed with two coats of paint to match existing color.
Page 47 of 157
2779 Prosser Road, Sebastopol, CA 95472
(707) 861-3421 LIC#977194
17. 650 S State Street Electric
• Remove Existing Service Conduit and Weather head Through Roof
• Dispose of old materials
• Furnish and Install new 3” Rigid Service Conduit to Gutter
• Furnish and install new gutter 8”x8”x16” min
• Drill hole for new 3” conduit
• Reroute existing equipment inside building to accommodate the new service
18. 650 S State Street Patching
• Install 1/2" plywood after the main power is removed from the roof.
• Install 30 LB felt.
• Install new 30 year composition shingles to match as close as possible.
19. 1050 S State St Quality Inn Electric
• Remove Existing Service Conduits and Weather heads Through Roof
• Dispose of old materials
• Furnish and Install Rigid Service Conduit to new Gutter
• Furnish and install new gutter/pull can
• Relocate existing outlets and lighting conduits/boxes
• Furnish and install rigid conduit from gutter into side of switchboard 90 degrees
20. 1050 S State St Quality Inn Patching
• Install 1/2" plywood after the main power is removed from the roof.
• Install 30 LB felt. Install new 30 year composition shingles to match as close as possible.
• Install 1/2" plywood in the soffit, spackle, prime and paint to match.
• Prime and paint two coats of paint.
INCLUDES BOND FEE
TOTAL ELECTRIC: $90,772.00
TOTAL PATCHING: $45,504.00
TOTAL JOB COST: $136,276.00
EXCLUSIONS:
Utility connection fees Demo, removal, or replacement of Landscape
Inspection Fees Repairs beyond 1 year after installation
Night Work Backup Power During Shut Offs. Can Provide as Needed on T&M if Required
This assumes the job will be done on a continuous schedule. Anything that cannot be dug with a backhoe or similar size
equipment will be billed on a T&M basis. The work will be done in a professional and courteous manner. The material
prices will be valid 30 days from date of proposal.
Thank you,
Page 48 of 157
2779 Prosser Road, Sebastopol, CA 95472
(707) 861-3421 LIC#977194
Charles Staggs
Staggs Construction, Inc.
Page 49 of 157
Coastal Mountain Electric
14832 Lakeshore Dr * Clearlake, CA 95422
PO Box 678 * Lower Lake, CA 95457
Ph: (707) 994-0437 * Fx: (707) 994-8504
James Day Construction, Inc.
dba Coastal Mountain Electric
CSLB #507105 * DIR PWCR #1000008522
SAM Registered/CA DGS #1153880 SB Certiϐied
TO: City of Ukiah
ATTN: Scott Bozzoli
SCOPE OF W ORK AND PROPOSAL
Ukiah Streetscape Phase II Overhead to Underground
Electrical Conversions
Per drawings and specs provided by City of Ukiah. Convert
nine overhead to underground electrical services
INCLUDES:
Conduits, boxes and terminations per specs.
Required roof repairs.
Required siding repairs.
Replace one 200 amp panel.
Painting of new work.
EXCLUDES:
Permit fees.
Underground conduit.
NOTES AND EXCEPTIONS
Pricing per attached bid sheet.
1 of 2
Attachment 3
Page 50 of 157
Coastal Mountain Electric
14832 Lakeshore Dr * Clearlake, CA 95422
PO Box 678 * Lower Lake, CA 95457
Ph: (707) 994-0437 * Fx: (707) 994-8504
James Day Construction, Inc.
dba Coastal Mountain Electric
CSLB #507105 * DIR PWCR #1000008522
SAM Registered/CA DGS #1153880 SB Certiϐied
TOTAL PRICE FOR ABOVE WORK $59,995.00
Fifty nine thousand nine hundered ninety five
and no/100 dollars
Terms of payment NET 30 days.
COASTAL MOUNTAIN ELECTRIC
BRYAN MANN
350-1321
ACCEPTED
2 of 2
Page 51 of 157
$4,620.00
$5,615.00
$5,267.00
$5,616.00
$9,639.00
$5,077.00
$5,077.00
$9,505.00
$9,579.00
59,995.00
Page 52 of 157
Page 1 of 2
Agenda Item No: 8.c.
MEETING DATE/TIME: 4/3/2024
ITEM NO: 2024-1665
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Modifying the Diversity and Equity Standing Committee.
DEPARTMENT: City Manager /
Admin PREPARED BY: Traci Boyl, City Manager's Office Senior Analyst
PRESENTER: Traci Boyl, Senior Management Analyst.
ATTACHMENTS:
1. Resolution 2020-59
2. Resolution 2024 Modifying Diversity and Equity Committee
Summary: The City Council will consider adoption of a resolution to modify the Diversity and Equity Standing
Committee to reflect its future and ongoing work as Diversity, Equity, and Inclusion (DEI) ambassadors, and to
change the representative member group title LGBTQA+ to the more commonly known term LGBTQ+.
Background: The Diversity and Equity Standing Committee, established by Resolution 2020-59 (Attachment
1), was established as an advisory body to the City Council and Department Heads as a means to adopt
written objectives to improve diversity and equity in the City's workforce and in the provision of municipal
services; develop a written Action Plan to achieve those objectives; implement and oversee the Action Plan;
provide an annual review and update to the City Council on the Committee's progress; and propose revisions
to the plan as necessary.
The Diversity and Equity Committee developed the Equity Action Plan, which was adopted by the City Council
in January 2022 as a two-year plan. The Plan has been implemented across all departments of the City and is
creating a positive impact on the agency and community, based on employee demographics polls, surveys,
and feedback from team members. Therefore, with direction and guidance provided by the City's Diversity and
Equity Committee, City Staff incorporated the Equity Action Plan goals and strategies into the City Council's
Strategic Plan as a commitment to this work and to ensure diversity, equity, transparency, and justice are
embedded into policymaking, accountability, and delivery of City services.
Discussion: Having developed and implemented its two-year Action Plan and incorporated DEI priorities into
the City’s major planning documents and strategic plan, the Committee and Staff discussed how best to move
forward with the Committee and transition the Committee's work from planning and implementing to providing
ongoing support, representation, and recommendations to City Council and Department Heads. To support
this transition and the ongoing work of DEI in our community, the Diversity and Equity Committee and City
Staff recommend the following duties of the Diversity and Equity Standing Committee:
1. To continuously assess the impact of the City’s DEI efforts within the community and make
recommendations regarding City programs, policies, and services as necessary.
2. To serve as ambassadors promoting diversity, equity, and inclusion within the community and
representing the City’s commitment to these values.
3. To raise public awareness about the City’s commitment to DEI initiatives and values by sharing
information about City programs, policies, employment opportunities, and services through social
media channels, email, and word of mouth.
Page 53 of 157
Page 2 of 2
Additionally, while reviewing the Committee's work and member representation, the Committee discussed and
agreed that the LGBTQA+ representative member group title should be changed to the more commonly
known term LGBTQ+.
Therefore, Staff requests the City Council adopt a resolution modifying the Diversity and Equity Standing
Committee to reflect these changes (Attachment 2).
Recommended Action: Adopt Resolution modifying the Diversity and Equity Standing Committee.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Diversity and Equity Standing Committee
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 4 – Identify and actively engage underrepresented
communities in which to retain, expand, develop, and implement programs. Goal 6 – Ensure accountability in
the implementation of goals and assessment of progress toward outcomes
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 54 of 157
ATTACHMENT 1
Page 55 of 157
Page 56 of 157
Page 57 of 157
Page 1 of 3
Attachment 2
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MODIFYING THE
DIVERSITY AND EQUITY STANDING COMMITTEE
WHEREAS:
1. The population of the City of Ukiah and the larger community living in the Ukiah Valley who work
and shop in the City of Ukiah consist of a diversity of demographic groups, including individuals
and families who are low income, persons with physical or mental disabilities, persons from the
LGBTQ+ community, members of Native American tribes and communities in Mendocino County,
members of the Hispanic/Latino community, persons of color, people whose primary language is
not English, youth 21 years and younger, and seniors 65 years and older; and
2. These different demographic groups face unique barriers to accessing employment and municipal
services and have different needs affecting their receipt of municipal services than the general
population; and
3. Other demographic groups exist in this area which are not specifically identified in this resolution,
but the identified groups are believed to be the most substantial of such groups; and
4. If other such groups are identified as significant as a result of the Committee's work or otherwise,
the membership of the Committee can be expanded to include them in the future; and
5. The City has established a standing committee of the City Council, known as the Diversity and
Equity Standing Committee, which is an advisory body reporting to the City Council and to the
City Manager and City Department Heads, as a means to adopt written objectives to improve
diversity and equity in the City's workforce and in the provision of municipal services; develop a
written Action Plan to achieve those objectives; implement and oversee the Action Plan; provide
an annual review and update to the City Council on the Committee's progress; and propose
revisions to the plan as necessary.
NOW, THEREFORE BE IT RESOLVED as follows:
1. MEMBERSHIP; APPOINTMENT
The Equity and Diversity Standing Committee ("Committee") shall consist of eleven (11) members.
The members shall consist of two members of the City Council and one member from each of
nine organizations in the City of Ukiah or the Ukiah Valley, including Redwood and Potter Valleys,
which serve or represent: (1) Persons with lived experience of poverty (currently or formerly living
at or below the poverty level); (2) Persons with physical or mental disabilities; (3) Persons from
the LGBTQ+ community; (4) Native American tribes and communities in Mendocino County; (5)
Persons from the Hispanic/Latino community; (6) Persons of color (7) Persons whose primary
language is not English; (8) Youth 21 years and younger; and (9) Seniors 65 years or older. In
addition, committee members must either reside or work in the City of Ukiah. Members shall be
appointed by the City Council based on written applications submitted by deadlines established
by the City Council and any oral interviews the City Council may elect to conduct.
Page 58 of 157
Page 2 of 3
2. TERM OF OFFICE; VACANCIES
A. Terms of Office. All appointments to the Committee shall be for a term of two (2) years
during which the member serves and the will and pleasure of the City Council.
Appointments to fill vacancies during a term of office shall be filled as provided in Section
1. The person appointed shall serve for the remainder of the term of that vacancy.
Members whose terms expire may be reappointed to serve subsequent terms.
B. Vacancies. Vacancies may occur as a result of the member's death or incapacity,
resignation, no longer residing or working in the City, termination by the City Council with
or without cause or failure of a member to attend three (3) meetings in any consecutive
four-month period without the prior approval of the Committee.
3. DUTIES OF THE COMMITTEE
Having developed and implemented its two-year Action Plan and incorporated DEI priorities into
the City’s major planning documents and strategic plan, the Committee shall now have the
following responsibilities:
1. To continuously assess the impact of the City’s DEI efforts within the community and make
recommendations regarding City programs, policies, and services as necessary.
2. To serve as ambassadors promoting diversity, equity, and inclusion within the community and
representing the City’s commitment to these values.
3. To raise public awareness about the City’s commitment to DEI initiatives and values by sharing
information about City programs, policies, employment opportunities, and services through social
media channels, email, and word of mouth.
4. EXPENSES OF MEMBERS; NO COMPENSATION
The members of the Committee shall receive no compensation or reimbursement for expenses.
5. CHAIRPERSON; OFFICERS
The Committee shall elect a presiding officer to preside at special and regular meeting. City
staff assigned by the City Manager shall provide support services, including preparation and
posting of agendas, preparing minutes, staff reports and other documents as required for the
conduct of the Committee's business.
6. COMMITTEE GOVERANCE.
A. Brown Act. The Committee shall comply with the Brown Act. Upon the first appointment of
its members, it shall establish a meeting date and time for regular meetings and a procedure
for placing items on its agendas. Special meetings may be called by the Chairperson, City
staff assigned to assist the Committee or by the Committee during a regular or special
meeting.
B. Parliamentary procedure. The Committee shall adopt any rules it considers necessary for
the orderly conduct of its meetings which may, but are not required to, use all or any portion
of Robert's Rules of Order or the City Council rules for conducting City Council meetings.
Page 59 of 157
PASSED, ADOPTED and APPROVED this 3rd day of April 2024 by the following vote on roll call
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Josefina Duenas, Mayor
ATTEST:
_______________________________
Kristine Lawler, City Clerk
Page 60 of 157
Page 1 of 2
Agenda Item No: 8.d.
MEETING DATE/TIME: 4/3/2024
ITEM NO: 2024-1666
AGENDA SUMMARY REPORT
SUBJECT: Report to City Council on the Annual Equity Report.
DEPARTMENT: City Manager /
Admin PREPARED BY: Traci Boyl, City Manager's Office Senior Analyst
PRESENTER: Traci Boyl, Senior Management Analyst.
ATTACHMENTS:
1. 2023 Equity Report
Summary: The City Council will review and consider accepting the Annual Equity Report.
Background: The City has established a standing committee of the City Council, known as the Diversity and
Equity Standing Committee, which is an advisory body reporting to the City Council and to the City Manager
and City Department Heads as a means to adopt written objectives to improve diversity and equity in the City's
workforce and in the provision of municipal services; develop a written Action Plan to achieve those objectives;
implement and oversee the Action Plan; provide an annual review and update to the City Council on the
Committee's progress; and propose revisions to the plan as necessary.
Each year, with direction and input provided by the Diversity and Equity Committee, Staff prepares an equity
report that highlights the previous year's goals, accomplishments, and areas of focus for the upcoming year.
The report is then presented to the City Council.
Discussion: Staff has prepared the Annual Equity Report (Attachment 1). The report includes achievements
and highlights for 2023, including a notable 9% increase in the diversity of full-time regular staff over the past
two years. The report also details the evolution of the Equity Action Plan goals and strategies recently
incorporated into the City Council's Strategic Plan and the transition of the Committee's work from plan
development and implementation support into Diversity, Equity, and Inclusion ambassadors for the City.
Recommended Action: Receive report.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Diversity and Equity Standing Committee
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 6 – Ensure accountability in the implementation of goals and
assessment of progress toward outcomes
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 61 of 157
Page 2 of 2
Page 62 of 157
1
2023 Equity Report
Ukiah is a vibrant community with a popula�on of 16,144 (Census.gov), showcasing a mix of cultural and
demographic diversity. The City of Ukiah serves as a full-service municipality, employing 217 full-�me
staff and over 600 staff total including part-�me and temporary staff providing a wide range of services
from public safety to recrea�onal.
The City of Ukiah is the largest employer of youth in the community, hiring over 200 young individuals
annually for various programs. In 2023, of those staff, 120 were bilingual.
Demographics
City as a Community Percent of
popula�on
City as an Agency Percent of
popula�on
White alone 70.9 % White/Caucasian 62.7 %
Hispanic or La�no 36.3 % Hispanic/La�no 27.3 %
Asian alone 3.4 % Asian 2.8 %
Black or African
American alone
0.3 % Black/African American 2.2 %
American Indian and
Alaska Na�ve alone
2.7 % Na�ve Hawaiian/Other Pacific
Islander
0.4 %
Two or more Races 11.1 % Other – 2 or more races 2.6 %
(US Census Bureau and City Human Resources Department)
Addi�onal self-iden�fied US Census demographic data for residents in the city:
Language Barriers: 9.13% of the popula�on speaks English less than very well.
Poverty: 18.2% live at or below the poverty level.
Elderly Popula�on: 15.1% are 65 years or older.
Disabili�es: 10.4% live with a disability under the age of 65.
These demographics underscore the necessity of the Diversity & Equity Commitee.
Diversity, Equity, and Inclusion (DEI) Commitee
The Diversity and Equity Commitee was established by City Council Resolu�on 2020-59 in 2022. The
Commitee was tasked with the following direc�ves from City Council:
1.Develop an Equity Ac�on Plan for the agency.
2.Oversee the implementa�on of the plan and provide ongoing input on the progress.
3.Serve as an advisory body to the City Council and City leadership.
The commitee consists of 11 members, including 2 council members and representa�ves from diverse
community sectors including the following:
Attachment 1
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2
Persons with physical or mental disabili�es; persons with lived experience of poverty; Persons from the
LGBTQA community; Persons from the Hispanic/La�no community; Persons of color; Persons whose
primary language is not English; Youth 21 years and younger; Seniors 65 years or older.
The Commitee’s mission is to promote diversity, equity, transparency, and jus�ce through the adop�on
and implementa�on of city prac�ces, policies, and procedures.
Equity Ac�on Plan
The Equity Ac�on Plan, adopted by Resolu�on 2022-01 in January 2022, iden�fied the following goals
and strategies to improve diversity, equity, and inclusion in the city:
• Goal 1. Create and sustain a diverse, equitable, and inclusive workplace and
workforce that reflects, values, and celebrates the diverse community we serve.
STRATEGY: Consistently, clearly, and boldly communicate that diversity, equity, and inclusion (DEI)
are critical to the City's values.
• Goal 2. Eliminate internal and external barriers to Diversity, Equity, and
Inclusion within the systems of our organization.
STRATEGY A: Improve access to City communication, public meetings, and essential
services to remove barriers to inclusivity.
STRATEGY B: Improve the organization's recruitment, development, and retention
practices to remove barriers within these processes.
• Goal 3. Recruit, retain, and advance a community of staff that reflects, values, and
celebrates the diversity of the community we serve.
STRATEGY: Strengthen the City to advance diversity, equity, and inclusion efforts and to
provide equitable and inclusive advancement opportunities for all staff. Listen to staff,
committee, commission, and Council Members and value and consider their opinions,
perspectives, and actions.
• Goal 4. Identify and actively engage underrepresented communities in which to
retain, expand, develop, and implement programs.
STRATEGY: Leverage existing resources to conduct asset-mapping and develop a needs
assessment with recommendations inclusive of input from underrepresented members of the
community.
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3
• Goal 5. Instill diversity, equity, and inclusion as essential core elements of
policy-making, accountability, and delivery of City services.
STRATEGY A: Increase the diversity of the City's Boards, Commissions, and Committees to
accurately reflect the community we serve.
STRATEGY B: Improve the quantity, quality, and accessibility of City programs to reflect the
needs of the diverse community we serve.
• Goal 6. Ensure accountability in the implementation of goals and assessment of
progress toward outcomes
STRATEGY: Develop internal and external processes to preserve and ensure accountability in
the process and implementation of goals, strategies, and critical steps to evaluate the progress
to achieve the outcomes and goals and to assist in the annual accountability report to the
Ukiah City Council.
Progress and Outcomes
Since the implementa�on of the Equity Ac�on Plan, the City has achieved the following significant
progress and outcomes:
Workplace Diversity and Inclusion
1. Created and integrated an inclusion statement into communica�on materials.
2. Conducted regular proclama�ons and social media campaigns to highlight DEI efforts.
Barrier Elimina�on
1. Developed and implemented an accessibility plan.
2. Conducted municipal service reviews and DEI staff training.
Staff Recruitment and Reten�on
1. Ini�ated a mentorship program and training and development plans.
2. Launched the Leadership Academy Class of 2024.
Community Engagement
1. Developed stakeholder contact lists for regular updates.
2. Enhanced community engagement in the General Plan and various commitees.
Policy and Service Delivery
1. Integrated DEI into the General Plan and Council’s Strategic Plan.
2. Facilitated community policing workshops.
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4
Accountability and Progress
1. Implemented Budget and ASR assessment tools for tracking progress towards DEI goals.
Staff Diversity Trends
To gauge progress in diversity of employees, staff began tracking ethnic and gender diversity as self-
reported during the hiring process. Data was tracked beginning January 27, 2021, and is pulled
approximately every six months.
Increase in Diversity: The City has had a 9% increase in diversity among full-�me regular staff between
2021-2023.
Ethnicity Breakdown: Compared to city demographics, the staff's diversity has shown significant
alignment and improvement.
OVERALL
1/27/21 11/29/22 6/21/23 12/1/23
Total Diversity,
Regular F/T
Staff
15% 22% 23% 24%
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5
The diversity of all employees including full-�me, part-�me, and temporary staff is even higher at 37.3%
as of 12/1/23. (see graph below)
ALL EMPLOYEES
12/1/23
Gender
Male 330 52%
Female 300 48%
TOTAL 630 100% Ethnicity
White/Caucasian 312 62.7%
Hispanic/Latino 136 27.3%
Asian 14 2.8%
Black/African American 11 2.2%
American Indian/Alaskan Native 10 2.0%
Native Hawaiian/Other Pacific Islander 2 0.4%
Other- 2 or more races 13 2.6%
TOTAL 498 100%
Integra�on of Equity Ac�on Plan into the City Council’s Strategic Plan
The City of Ukiah’s Equity Ac�on Plan, adopted for a two-year period, has been successfully
implemented. Guided by the Diversity and Equity Commitee, the outcomes indicate the effec�veness of
the plan's prescribed strategies. Consequently, to maintain the momentum of these strategies and to
achieve the established goals, the plan was fully integrated into the City Council’s Strategic Plan.
The Council’s Strategic Plan is the principal framework for the City’s direc�on, encompassing all
programs, policies, and projects. By embedding the Equity Ac�on Plan into the Strategic Plan, diversity,
equity, and inclusion (DEI) principles have become a permanent fixture in the City’s opera�onal and
strategic pursuits.
This integra�on reflects our enduring commitment to DEI, ensuring its presence as a fundamental
considera�on in the City’s decision-making process. It marks a shi� in the City’s opera�onal ethos,
posi�oning DEI as a cornerstone of municipal governance.
Next Steps
The Diversity & Equity Commitee, ac�ng as DEI Ambassadors, will con�nue to represent the City at
events, provide input on grant applica�ons, programs and services, provide recommenda�ons to council,
prepare an annual Equity Report, and par�cipate ac�vely in community service.
Conclusion
The City of Ukiah is commited to embedding diversity, equity, and inclusion into every facet of the
organiza�on. It’s not just what we do; it’s who we are. Staff is grateful for the City Council's support and
looks forward to con�nuing the efforts to make Ukiah a more inclusive, equitable, and diverse
community.
Page 67 of 157
Page 1 of 3
Agenda Item No: 8.e.
MEETING DATE/TIME: 4/3/2024
ITEM NO: 2024-1675
AGENDA SUMMARY REPORT
SUBJECT: Consider Adoption of Resolution Authorizing Submittal of an Application to the California
Department of Housing and Community Development for Funding under the HOME Investment Partnerships
Program; and if Selected, the Execution of a Standard Agreement, Any Amendments Thereto, and of Any
Related Documents Necessary to Participate in the HOME Investment Partnerships Program, as well as
Authorization of the Corresponding Budget Amendments.
DEPARTMENT: Community
Development PREPARED BY: Jim Robbins, Housing and Grants Manager
PRESENTER: Jim Robbins, Housing and Grants Manager
ATTACHMENTS:
1. HOME-2022-2023-NOFA
2. HOME-Income-Limits-2023
3. Resolution
Summary: Council is requested to consider the adoption of a resolution authorizing submittal of an application
to California HCD for $5,150,000 in funding under the HOME Investment Partnerships Program (HOME) for a
Multi-Family Rental Rehabilitation Project; and if the City is selected for an award, authorize the City Manager
to execute the standard agreement, any amendments thereto, and any related documents necessary; and
authorize the corresponding budget amendments.
Background: On January 19, 2024, the California Department of Housing and Community Development
(HCD) announced the release of a Notice of Funding Availability (NOFA) for approximately $120 million in
2022-2023 federal HOME Investment Partnerships Program (HOME) funds (Attachment 1). Eligible activities
are separated into Project activities, consisting of the funding of acquisition with new construction or
rehabilitation of multi-family properties and First-Time Homebuyer (FTHB) subdivision new construction
projects, and Program activities, consisting of programs to fund individual FTHB gap assistance, including infill
new construction or rehabilitation, Owner Occupied Rehabilitation (OOR), and Tenant Based Rental
Assistance (TBRA).
The funding provides loans or grants to eligible HOME Applicants serving low-income and very low-income
households, defined as having incomes at or below 80 percent of Area Median Income (AMI) or 50 percent of
AMI, respectively (Attachment 2). State Recipients such as the City of Ukiah are eligible to apply. Funding
under the HCD HOME NOFA is competitive, with applications accepted from February 12, 2024, until 5:00 pm
on April 9, 2024.
On March 20, 2024, Council adopted Resolution 2024-07 authorizing the City Manager to apply for a $500,000
HOME First-Time Homebuyer Program grant. On March 21, The Danco Group reached out to Staff to request
City collaboration on a HOME Project application for a Rental Rehabilitation Project of Summercreek Village
Apartments, located at 755 Village Circle. Rehabilitation of the Summercreek Village Apartments would make
a significant contribution to the City’s affordable housing stock by rehabilitating a 20-year-old building that
includes 64 units of affordable housing. The proposed Project would include a loan to the Danco Group with a
55-year affordability period, and the rehabilitated housing project will share community space and amenities
with the new Acorn Valley project currently under construction.
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Page 2 of 3
The 2022-2023 HOME NOFA allows for the City to apply for up to $12 million in HOME Project funds in
addition to the $500,000 HOME FTHB Program application authorized in Resolution 2024-07 passed by
Council on March 20 of this year.
Discussion: In response to the 2022-2023 HOME NOFA dated January 19, 2024, Staff is proposing Council
authorize an application in the amount of $5,150,000 for a HOME Multi-Family Rental Housing Rehabilitation
Project. If awarded the funds will be loaned to the Danco Group for the rehabilitation of the 64-unit
Summecreek Village Apartments for a period not less than 55 years.
An award of funding for a HOME Rental Rehabilitation Project would fulfill several of the goals in the City's
2019-2027 Housing Element. Policy 1-1 under Goal H-1 notes the City should “encourage the rehabilitation of
existing residential units.” Policy 2-4 under Goal H-2 encourages the “pursuit of State and Federal funding for
very low, low, and moderate income housing developments.” Policy 5-3 under Goal H-5 directs City Staff to,
“assume a leadership role in the development of all types of housing in the community.” Additionally, if
awarded funds, the covenant restrictions related to the maintenance of affordable housing at this site would be
extended for 55 years.
HOME regulations require a resolution by the City Council to authorize submittal of an application. The
following is requested:
Project Activity – Rental Rehabilitation Project = $5,000,000
Activity Delivery – Rental Rehabilitation Project = $75,000
General Administration = $75,000
Total = $5,150,000
Staff recommends Council adopt the resolution in Attachment 3 authorizing submittal of an application to HCD
for $5,150,000 in funding under the HOME Program for a Multi-Family Rental Rehabilitation Project; and if the
City is selected for an award, authorize the City Manager to execute the standard agreement, any
amendments thereto, and any related documents necessary; and authorize the corresponding budget
amendments.
Recommended Action: Adopt resolution authorizing submittal of an application from the City of Ukiah for
$5,150,000 in HOME Investment Partnerships Program funds for a Rental Rehabilitation Project; and if
selected, authorize the City Manager to execute the standard agreement, any amendments thereto, and any
related documents necessary; and authorize the corresponding budget amendments if awarded the grant.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: HOME Investment Partnerships Program
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Craig Schlatter, Community Development Director; Andrea Trincado, Grants Manager
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 5 – Instill diversity, equity, and inclusion as essential core
elements of policy-making, accountability, and delivery of City services.
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):GP-A8 - Housing Element (2019-2027)
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Page 3 of 3
Page 70 of 157
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF FEDERAL FINANCIAL ASSISTANCE HOUSING BRANCH
2020 W. El Camino Avenue, Suite 200,
P.O. Box 952054
Sacramento, CA 94252-2054
(916) 263-2771
www.hcd.ca.gov
January 19, 2024
MEMORANDUM FOR: ALL POTENTIAL APPLICANTS
FROM: Sasha Hauswald, Deputy Director
Division of Federal Financial Assistance
SUBJECT: HOME Investment Partnerships Program (HOME)
2022-2023 Notice of Funding Availability
The California Department of Housing and Community Development (Department) is
pleased to announce the release of this Notice of Funding Availability (NOFA) for
approximately $120 million in federal funds for the HOME Investment Partnerships
Program (HOME). Funding for this NOFA is from the FY 2022 and FY 2023 allocations,
plus unencumbered funds and Program Income from previous years’ allocations. The
funding level may change due to the factors listed in the Section I (A) of this NOFA. This
funding provides loans or grants to eligible HOME Applicants serving low-income [at or
below 80 percent (80%) of Area Median Income (AMI)] and very low-income [at or
below 50 percent (50%) of AMI] households. This NOFA is subject to state and federal
HOME regulations.
The Department will target 20 percent (20%) of the HOME funding for Eligible
Applicants that meet the definition of a Native American Entity as set forth and provided
in this NOFA. The Department and HOME Program team will provide comprehensive
technical assistance to Native American Entities throughout the application process and
during implementation of the Project or Program.
The Department will also target $18 million of HOME funding for eligible activities
located in Federally Declared Disaster Areas, as set forth and provided in this NOFA.
The HOME funds provided through this NOFA will be awarded on a competitive basis
for State Recipients (including Native American Entities), CHDOs, and Developers as
defined in this NOFA. Funding may be used for the following eligible uses:
Project Activities
•Multi-family Rental Projects (new construction and/or rehabilitation with or without
acquisition); and
•First-Time Homebuyer (“FTHB”) Projects (subdivision development)
Program Activities
•FTHB Programs, including in-fill new construction programs where feasible;
•Owner-Occupied Rehabilitation (“OOR”) Programs; and
•Tenant-Based Rental Assistance (“TBRA”) Programs
ATTACHMENT 1
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HOME Investment Partnerships Program (HOME) 2022-2023 NOFA
Page 2
To be considered, each Applicant must submit a complete application for each HOME
Project Activity and/or a Program Activity combined application with required
documentation via the eCivis Grants Management System (“GMS”) Portal, only. The
Department will begin accepting applications received through the eCivis GMS Portal on
February 12, 2024. For cities, counties, CHDOs, and Developers, each completed
application package must be submitted no later than 5:00 P.M. Pacific Daylight Time
(PDT) on April 9, 2024. For Native American Entity Applicants (whether a Federally
Recognized Tribe or Non-Federally Recognized Tribe), each completed application
package must be by no later than 5:00 P.M. PDT on May 9, 2024.
Timeline
NOFA Release January 19, 2024
Webinars February 2024
Competitive application submittal period
for cities, counties, CHDOs, and
Developers
From February 12, 2024, through April
9, 2024, 5:00 P.M. PDT
Competitive application submittal period
for Native American Entities (NAE-FRTs
and NAE-NFRTs)
From February 12, 2024, through May
9, 2024, 5:00 P.M. PDT
If the NOFA results in insufficient applications to award all available funds, the
Department reserves the right to reopen the application submission period for over-the-
counter (OTC) applications on a first come, first served basis.
All activities in this NOFA are subject to the availability of funds and continuing U.S.
Department of Housing and Urban Development (“HUD”) and legislative authority.
Applications
Applicants are encouraged to set up their profiles and upload attachments and
documents in the eCivis GMS Portal located at https://portal.ecivis.com/#/login early to
ensure successful submissions prior to the application deadline. If Applicants
experience trouble logging into the portal or have questions on how to complete the
online application, please contact the Department at HOMENOFA@hcd.ca.gov.
The Department will hold a series of webinars in February 2024 to review the NOFA
and application process. A list of webinar dates, times, and how to register, is available
on the Department’s HOME website at https://www.hcd.ca.gov/grants-and-
funding/programs-active/home-investment-partnerships-program. Assistance setting up
a profile, submitting an application, and managing awards through the eCivis GMS
portal is available under the Training and Technical Assistance tab on the Department’s
website at https://www.hcd.ca.gov/grants-and-funding/programs-active/home-
investment-partnerships-program
Additionally, technical assistance sessions will be offered during the application period
to assist Applicants with questions regarding the application and application process.
Applicant seeking technical assistance can send email to the HOMENOFA@hcd.ca.gov
email address and a session will be scheduled.
Page 72 of 157
HOME Investment Partnerships Program (HOME) 2022-2023 NOFA
Page 3
The Department will not accept applications through personal, postal, and/or
shipment deliveries, facsimiles, email, walk-in, or any other forms of delivery
other than the eCivis GMS Portal.
Links to the eCivis GMS Portal, supplemental application forms, regulations, and
program information are available at https://www.hcd.ca.gov/grants-and-
funding/programs-active/home-investment-partnerships-program. To receive HOME
NOFA FAQs and other program information and updates, please be sure to subscribe
to the federal programs email list at https://www.hcd.ca.gov/contact-us/email-signup.
Please direct any questions regarding this NOFA to the HOME program at:
HOMENOFA@hcd.ca.gov.
Attachments
Page 73 of 157
HOME INVESTMENT PARTNERSHIPS
PROGRAM (HOME)
2022-2023 Notice of Funding Availability
Gavin Newsom, Governor
State of California
Melinda Grant, Undersecretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community Development
2020 W. El Camino Avenue, Suite 500, Sacramento, CA
95833 Phone: (916) 263-2771
Website: https://www.hcd.ca.gov/grants-and-funding/programs-active/home-
investment-partnerships-program
Email address: HOMENOFA@hcd.ca.gov
January 19, 2024
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Table of Contents
I. Overview .............................................................................................................................................. 2
A. Notice of Funding Availability ......................................................................................................... 2
B. Timeline ......................................................................................................................................... 3
C. Authorizing Legislation and Regulation Authority ........................................................................... 3
D. Application Submission Process .................................................................................................... 5
E. Definitions...................................................................................................................................... 6
II. Program Requirements ....................................................................................................................... 10
A. Eligible Applicants ....................................................................................................................... 10
B. Additional HOME Eligibility Criteria .............................................................................................. 15
C. Eligible Activities (Pursuant to 24 C.F.R. § 92.205(a)) ................................................................. 15
D. Ineligible Use of Project Funds .................................................................................................... 18
E. Activity Combination and Limits ................................................................................................... 18
F. Allocation of Funding ................................................................................................................... 19
G. Activity Funding Amounts and Limits ........................................................................................... 21
H. Program Income and Recaptured Funds ..................................................................................... 25
I. Period of Affordability .................................................................................................................. 26
J. Forms of Assistance .................................................................................................................... 27
K. Administrative and CHDO Operating Funds ................................................................................ 28
L. Project-Related Soft Costs .......................................................................................................... 29
III. State and Federal Requirements ........................................................................................................ 31
A. Property Standards and Physical/Capital Needs Assessments .................................................... 31
B. Timeframes for Use of Funds ...................................................................................................... 31
C. Match Requirements ................................................................................................................... 32
D. Transition Reserve Policy ............................................................................................................ 33
E. Annual Monitoring Fees for Multifamily Projects .......................................................................... 33
IV. Application Review ............................................................................................................................. 34
A. Minimum Application Requirements (Threshold).......................................................................... 34
B. Rating and Ranking ..................................................................................................................... 37
C. Project Activity Application Scoring Factors and Evaluation ......................................................... 38
D. Program Activities Application Scoring Factors and Evaluation ................................................... 47
E. Point Deduction Rules ................................................................................................................. 50
F. Rental Project Scoring and Notification ........................................................................................ 50
G. Project Activity Feasibility Review ................................................................................................ 51
H. Appeals ....................................................................................................................................... 51
V. Award Announcements and Contracts ................................................................................................ 52
A. Award Announcements................................................................................................................ 52
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B. Contracts ..................................................................................................................................... 53
VI. Federal and State Overlays ............................................................................................................... 53
VII. Other Terms and Conditions ............................................................................................................... 59
A. Right to Modify or Suspend.......................................................................................................... 59
B. Conflicts ...................................................................................................................................... 59
C. False, Fictitious or Fraudulent Claims .......................................................................................... 59
D. Detecting, Preventing, and Reporting Fraud ................................................................................ 59
E. Combating Fraud ......................................................................................................................... 59
F. Whistleblower Protection Acts ..................................................................................................... 60
G. Cancellation and Defaults ............................................................................................................ 62
H. Loan Closing Requirements ........................................................................................................ 62
VIII. List of Appendices .............................................................................................................................. 62
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HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME)
NOTICE OF FUNDING AVAILABILITY
I. Overview
A. Notice of Funding Availability
The California Department of Housing and Community Development
(Department) is pleased to announce the release of this Notice of Funding
Availability (NOFA) for approximately $120 million in federal funds for the HOME
Investment Partnerships Program (HOME).
This HOME NOFA provides funding for housing project activities and housing
program activities in “non-entitlement jurisdictions,” which are jurisdictions and
unincorporated areas that do not receive HOME funding directly from HUD.
These HOME funds will be used to benefit residents of non-entitlement
jurisdictions and are specifically designed to assist low-income households by
providing affordable housing. All eligible HOME activities must benefit low-
income renters, homebuyers, or homeowners.
The amount of funding available through this NOFA may vary depending on
several factors, including, but not limited to, the Department’s administrative
determination of need, changes in legislation directing the Department to make
additional funds available, new emergency allocations of funding, or newly
available funding from the disencumbrance of previous awards. If additional
funding becomes available, the Department may continue evaluating the list of
eligible Applicants and make awards up to the additional funding amount
available or release an additional NOFA to announce the targeted purpose of the
funds.
These funds may be used in conjunction with other local, state, and federal rental
housing programs to assist the same units in the proposed Project development,
not to exceed the HOME Program maximum per-unit subsidy limits and the
actual development cost of the unit. All requirements must be met for each
funding source, and, if in conflict, the most restrictive programs’ requirements
apply. It is the Applicant’s responsibility to review all applicable regulations and/or
guidelines for every funding source anticipated to be used in the development the
Project.
Pursuant to both federal and state law, all HOME costs must be: (1) necessary,
(2) reasonable, (3) contain no duplication of benefit, (4) not used to supplant local
or state resources, (5) free from fraud, and (6) an eligible use of HOME funds.
The funds available in this NOFA will be used to meet the following statewide
goals in accordance with the Department’s 2020-2024 Consolidated Plan and the
Department’s 2022-2023 Annual Action Plan, as the same may be amended
from time to time, serving low-income households earning at or below 80 percent
(80%) of Area Median Income (AMI) and very low-income households earning at
or below 50 percent (50%) of AMI:
• Increase the supply of affordable rental housing;
• Expand homeownership opportunities and improve existing housing;
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• Addressing and preventing homelessness; and
• Recovery assistance for natural disaster survivors
B. Timeline
The following table summarizes the anticipated HOME Program timeline. The
Department reserves the right to modify the projected timeline at any time. Any
changes to the timeline will be communicated through the Department’s HOME
Listserv (https://www.hcd.ca.gov/contact-us/email-signup).
Table 1 – Timeline
NOFA Release January 19, 2024
Competitive application due date for
cities, counties, CHDOs, and Developers
April 9, 2024, by 5:00 P.M.
Pacific Daylight Time (PDT)
Competitive application due date for
Native American Entities (NAE-FRTs and
NAE-NFRTs)
May 9, 2024, by 5:00 P.M.
PDT
Anticipated Award Announcements
Program Activities
Project Activities with 9% tax credits
Project Activities with 4% tax credits and
no tax credits
July 2024
September/October 2024
September/October 2024*
*Based on volume these dates
may change.
C. Authorizing Legislation and Regulation Authority
This NOFA should be read in conjunction with the following regulations, statutes,
and plans, which establish state and federal HOME requirements:
• State HOME Regulations (25 C.C.R. § 8200 et seq.)
https://www.hcd.ca.gov/grants-and-funding/programs-active/home-
investment-partnerships-program
• State Uniform Multifamily Regulations (“UMRs”) (25 C.C.R. § 8300 et
seq.) https://www.hcd.ca.gov/grants-and-funding/uniform-multifamily-
regulations
• Federal HOME Investment Partnerships Act Statutes at Title II of the
Cranston-Gonzalez National Affordable Housing Act, as amended, 42
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U.S.C. 12701 et seq.
https://www.hud.gov/sites/documents/19576_HOMELAWS.PDF
• Federal HOME Regulations (24 C.F.R. Part 92)
https://www.hudexchange.info/programs/home/home-laws-and-
regulations/
• Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (2 C.F.R. Part 200)
https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200?toc=1
• State of California 2022-2023 Annual Action Plan
https://www.hcd.ca.gov/sites/default/files/docs/policy-and-research/plan-
report/StateofCADraft-2022-2023-AAP-12-6-22.pdf
All regulatory references are to the state and federal HOME regulations unless
otherwise noted.
Other helpful resources, including CPD Notices, Policy Memos, and other HUD
Policy Guidance for the HOME Program can be found at
https://www.hudexchange.info/programs/home/.
Several of the terms used in the HOME NOFA have specific meanings defined
by state and/or federal HOME regulations. When reviewing this NOFA and the
application forms, carefully review the regulations for further defined terms. State
HOME definitions are found in 25 C.C.R. § 8201 and 8217 and federal HOME
definitions are found in 24 C.F.R. § 92.2.
If state or federal statutes or regulations, or other laws, policies, or procedures
governing HOME or its funding are modified by Congress, the U.S. Department
of Housing and Urban Development (HUD), the state Legislature, or the
Department prior to completion of work to be done pursuant to awards made in
connection with this NOFA, the changes may become effective immediately and
apply to funded activities.
Any inconsistencies between this NOFA and state or federal HOME regulations
will be resolved in favor of applicable regulations, unless a waiver or modification
was approved by the Director in accordance with AB 1010 (Chapter 660,
Statutes of 2019) in those instances, the waiver or modification will prevail when
not in conflict with the federal HOME regulations.
The Department reserves the right at its sole discretion to suspend, amend,
and/or supplement the provisions of this NOFA from time to time. If such action
occurs, the Department will notify interested parties through the Department’s
HOME Listserv (https://www.hcd.ca.gov/contact-us/email-signup).
Native American Entities
The state requirements set forth in the HOME NOFA are subject to Assembly Bill
1010 (Chapter 660, Statutes of 2019) (“AB 1010”) which is set forth in Health and
Safety Code (HSC) § 50406(p), (a) where the provisions of tribal law, tribal
governance, tribal charter, or difference in tribal entity or legal structure would
cause a violation or not satisfy the requirements of the HOME NOFA, said
requirements may be modified as necessary to ensure program compatibility;
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and (b) where the provisions of tribal law, tribal governance, tribal charter, or
difference in tribal entity or legal structure or agency create minor inconsistencies
(as determined by the Director of the Department or a duly authorized designee
thereof) with the requirements set forth in the HOME NOFA, the Department may
waive said requirements, as deemed necessary, to avoid an unnecessary
administrative burden. Matters set forth or otherwise provided for in the HOME
NOFA that may be modified or waived include, without limitation, threshold
scoring requirements and any other matter set forth in HSC § 50406(p)(2).
Native American Entity Applicants, whether federally recognized or non-federally
recognized, are accordingly encouraged to discuss any such potential
modifications or waivers and their options in that regard at or during an optional
pre-application technical assistance meeting. Native American Entity
Applicants should be aware that AB 1010 cannot be used to modify or
waive federal HOME statutory and regulatory requirements or state
statutory requirements. There may be other federal laws or federal doctrines
that could provide a basis for a possible modification of some federal
requirements for Native American Entity Applicants. An example is where a
Native American Entity has its own Tribally Determined Wage, in which case
Davis Bacon wage requirements are not applicable. Native American Entity
Applicants are encouraged to begin the AB 1010 waiver process before their
application is submitted in order to allow time for the Department to review and
make a legal decision on the request.
D. Application Submission Process
The Department will accept applications submitted via the eCivis application portal
under this NOFA. Application acceptance and evaluation is subject to the state
and federal regulations and the terms outlined in this NOFA. It is the Applicant’s
responsibility to ensure that the submitted application is clear, complete, and
accurate.
Electronic Application Submission Process
All Applicants must create an eCivis Profile prior to completing an application.
Once the profile is created, the Applicant must complete an application via the
eCivis GMS Portal. Application current forms are available on the HOME website
at https://www.hcd.ca.gov/grants-and-funding/programs-active/home-investment-
partnerships-program.
All applications must be uploaded to the eCivis GMS Portal no later than the
deadlines specified in Section I (B) Timeline of this NOFA.
The Department will not accept applications through personal, postal, shipment
deliveries, facsimiles, email, walk-ins, or any other forms of delivery other than
the eCivis GMS Portal.
Applicants that do not meet the filing deadline requirements will not be eligible for
funding. Applications must be on the Department’s current forms and cannot be
altered or modified by the Applicant. Excel forms must be in Excel format, not
converted to a PDF document.
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After the applicable application deadline, Department staff may request clarifying
information and/or inquire as to where in the application specific information is
located, provided that such information does not affect the competitive rating of
the application. No information, whether written or oral, will be solicited or
accepted if this information would result in a competitive advantage to an
Applicant or a competitive disadvantage to other Applicants. If the Department
deems the application incomplete, or it fails to provide the minimum
requirements, the Applicant may appeal the determination following the guidance
in Section IV (H) Appeals of this NOFA.
Disclosure of Application
Information provided in the application will become a public record available for
review by the public, pursuant to the California Public Records Act (Chapter
1473, Statutes of 1968) (PRA). As such, any materials provided will be
disclosable to any person making a request under this Act. The Department
cautions Applicants to use discretion in providing information not specifically
requested, including, but not limited to, bank account numbers, personal phone
numbers, and home addresses. By providing this information to the Department,
the Applicant is waiving any claim of confidentiality and consents to the
disclosure of submitted material upon receipt of a PRA request.
Concurrent Applications
The Department understands the unique challenges of the current funding
environment. Therefore, the Department will allow HOME NOFA Applicants to
pursue funding from more than one Department funding Program. Separate
concurrent application(s) to other HCD Program funding source(s) is permitted
under this HOME NOFA. These Applicants, however, MUST submit within each
application a disclosure of all Department applications under review and/or
applications anticipated to be submitted, regardless of who is applying for funding
(e.g., city, county, Developer, sponsor, etc.). For all anticipated applications with
NOFAs subsequent to the HOME NOFA application due date, Applicants must
immediately notify HOME Program staff via the HOME NOFA mailbox at the time
the additional application is submitted (HOMENOFA@hcd.ca.gov). In instances
where such Applicants are competitive for an award, the Department will also
engage in consultation with Applicants to discern which funding scenario(s) are
optimal for Project feasibility while balancing cost containment. If a concurrent
application is for Department-administered state program funding and the Project
receives a state program award, this may result in a reduction of either award
amount. The HOME Program’s approach for HOME NOFA Applicants may be to
reduce the Department-administered state program award commensurately with
any amounts awarded under the HOME Program NOFA.
E. Definitions
“Applicant” is any eligible State Recipient, CHDO, Developer, or Native
American Entity which submits an application to the Department to operate
programs or develop or rehabilitate Projects using HOME funds within a specified
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jurisdictional boundary, in accordance with 25 C.C.R. § 8201 and 8204 and HSC
§ 50896. A Developer of a Project shall not act as administrative subcontractor
for the activity.
“Awardee" means the eligible Applicant (and, if applicable, the Co-Applicant)
that has been awarded funds from the Department under the HOME Program,
and that will be held responsible for compliance with and performance of all
HOME requirements.
“Choice-Limiting Actions” means an action that may have an adverse
impact on the environment or limit the choice of reasonable alternatives. A
Choice-Limiting Action may include, but is not limited to, executing a
purchase and sale agreement, signing a lease agreement, real property
acquisition, rehabilitation, repair, demolition, disposition, or new construction.
For the purposes of environmental review, the Project is the aggregation of
all activities that are required to build the Project and must be included in the
scope of the environmental review. So even if HOME funds are only used to
pay for a portion of the overall Project, Awardees and Subrecipients should
still be aware of the activities involved that are considered Choice-Limiting
Actions. Activities listed at 24 C.F.R. § 58.35(b) that are Categorically
Excluded Not Subject To 24 C.F.R. § 58.5 (e.g., Tenant-Based Rental
Assistance, provision of services) are not Choice-Limiting Actions.
“Developer” means any legal entity, including Native American Entities (Native
American Entities-Federally Recognized Tribes and Native American Entities-
Non-Federally Recognized Tribes), that will provide or arrange for design,
financing, and construction services in connection with a housing Project as set
forth in 25 C.C.R. § 8201(i). A nonprofit organization, formed as a special
purpose entity in compliance with 25 C.C.R. § 8313.2, by a Non-Federally
Recognized Tribe (NAE-NFRT) as defined herein, may be considered a
Developer if the NAE-NFRT satisfies all other Developer eligibility requirements.
“Homeless” means the same as defined under the federal Continuum of Care
Program at 24 C.F.R. § 578.3, as may be amended and renumbered from time to
time. “Homeless” includes “chronically homeless” and “homeless with a
disability.”
“Homeownership” means ownership in fee simple title in a 1- to 4-unit dwelling
or in a condominium unit, or equivalent form of ownership approved by HUD.
(1) The land may be owned in fee simple or the homeowner may have a
99-year ground lease.
(i) For housing located in the insular areas, the ground lease must
be 40 years or more.
(ii) For housing located on Indian trust or restricted Indian lands or
a Community Land Trust, the ground lease must be 50 years or
more.
(iii) For manufactured housing, the ground lease must be for a
period at least equal to the applicable period of affordability in 24
C.F.R. § 92.254.
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“Local Agency” means a city, county, city and county, or a Native American
Entity that is a duly constituted governing body of an Indian Reservation or
Rancheria, in accordance with HSC § 50077.
“Local Public Entity” means any county, city, city and county, Native American
Entity that is a duly constituted governing body of an Indian Reservation or
Rancheria, redevelopment agency organized pursuant to Part 1 (commencing
with section 33000) of Division 24, or housing authority organized pursuant to
Part 2 (commencing with section 34200) of Division 24, in accordance with HSC
§ 50079.
“Native American Entity” (“NAE”) means an “Indian Tribe” or a “Tribally
Designated Housing Entity” that is any of the following: a) Applicant meets the
definition of Indian Tribe under Section 4103(13)(B) of Title 25 of the United
States Code; b) Applicant meets the definition of Tribally Designated Housing
Entity under 25 U.S.C. 4103(22); or c) If Applicant is not a federally recognized
tribe as identified above, Applicant is either: (1) Listed in the Bureau of Indian
Affairs Office of Federal Acknowledgment Petitioner List, pursuant to 25 C.F.R.
Part 83.1; or (2) An Indian Tribe located in California that is on the contact list
maintained by the Native American Heritage Commission for the purposes of
consultation pursuant to GC Section 65352.3, and 3) has formed and controls a
special purpose entity in compliance with 25 C.C.R. § 8313.2.
“Native American Entity – Federally Recognized Tribe (“NAE-FRT”) means
any Tribal Government which is a federally recognized tribe as defined at 25
U.S.C. section 4103(13)(B) and includes a duly constituted governing body of an
Indian Reservation or Rancheria as Health and Safety Code section 50077 and
50079; or is a Tribally Designated Housing Entity under 25 U.S.C. section
4103(22).
A NAE-FRT may apply as a State Recipient or Developer for HOME Funds.
“Native American Entity – Non-Federally Recognized Tribe” (“NAE-NFRT”)
means any Tribal Government which is an Indian Tribe located in California that
is not a federally recognized tribe and is either: (1) listed in the Bureau of Indian
Affairs Office of Federal Acknowledgment Petitioner List, pursuant to 25 C.F.R.
Part 83.1, and has formed and controls a special purpose entity in compliance
with 25 C.C.R. § 8313.2; or (2) listed on the contact list maintained by the
California Native American Heritage Commission for the purposes of consultation
pursuant to Government Code (GC) § 65352.3, and (3) has formed and controls
a special purpose entity in compliance with 25 C.C.R. § 8313.2.
A NAE-NFRT may only apply as a Special Purpose Entity Developer for HOME
funds for project activities.
“Native American Lands” means real property located within the State of
California that meets the following criteria: (1) is trust land for which the United
States holds title to the tract or interest in trust for the benefit of one or more
tribes or individual Indians, or is restricted Indian land for which one or more
tribes or individual Indians holds fee title to the tract or interest but can alienate or
encumber it only with the approval of the United States; and the land may be
leased for housing development and residential purposes under federal law; or
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(2) lands outside the jurisdiction of tribal government owned or co-owned by a
Native American Entity in accordance with 25 C.C.R. § 8201(y).
“Native American Entity (NAE) Service Area” means the area where the
Project is located within the NAL and includes lands outside the NAE tribal
government jurisdiction up to 100 miles from the boundary of the NAE trust or
restricted land as defined at 25 U.S.C. 2201 that is within non-entitlement
jurisdictions.
“Project” means a site or sites together with any building (including a
manufactured housing unit) or buildings located on the site(s) that are under
common ownership, management, and financing and are to be assisted with
HOME funds as a single undertaking under this part. The Project includes all the
activities associated with the site and building. For tenant-based rental
assistance and program activities, Project means assistance to one or more
families.
“Project Commitment” means the date the state has executed a Standard
Agreement with an Awardee that includes the date and signature of each person
signing the agreement, and that meets the minimum requirements of a Standard
Agreement as defined in 24 C.F.R. § 92.504(c).
Additionally, if the Department or the Awardee is providing HOME assistance to a
family to acquire single-family housing for homeownership, the Department or the
Awardee and the family have executed a written agreement under which the
HOME assistance will be provided, and the property title will be transferred to the
family or purchaser within six months of the agreement date.
If the Department or the Awardee is providing HOME assistance to a family in the
form of Tenant-Based Rental Assistance (TBRA), the Department or the
Awardee has entered into a rental assistance agreement with the owner or the
tenant in accordance with the provisions of 24 C.F.R. § 92.209.
“Project Completion” means that all necessary title transfer requirements and
construction work have been performed; the Project complies with the
requirements of this part (including the property standards under 24 C.F.R. §
92.251); the final drawdown of HOME funds has been disbursed for the Project;
and the Project Completion information has been entered into the disbursement
and information system established by HUD, except that with respect to rental
housing Project Completion, for the purposes of 24 C.F.R. § 92.502(d) of this
part, Project Completion occurs upon completion of construction and before
occupancy. For tenant-based rental assistance, Project Completion means the
final drawdown has been disbursed for the Project. Depending on the Project’s
funding mix, the Department may also require a recorded Notice of Completion,
Certificate of Occupancy, and/or evidence of stabilized rents to demonstrate
Project Completion.
“Special Needs Populations” means the same as defined under section 7301
of the Multifamily Housing Program guidelines: agricultural workers, individuals
living with physical or sensory disabilities and transitioning from hospitals,
nursing homes, development centers, or other care facilities; individuals living
with developmental disabilities, serious mental illness, or substance abuse
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disorders; individuals who are survivors of domestic violence, sexual assault, and
human trafficking; individuals who are experiencing homelessness; individuals
with HIV; homeless youth as defined in California Government Code §
129571(2); families in the child welfare system for whom the absence of housing
is a barrier to family reunification, as certified by a county; frequent users of
public health or mental health services, as identified by a public health or mental
health agency; frail elderly persons; or other specific groups with unique housing
needs as determined by the Department. “Special Needs Populations” do not
include seniors unless they otherwise qualify as a Special Needs Population.
“Special Purpose Entities” means the legal entity or combination of legal
entities with continuing control of the HOME Project and conforms with the
requirements of 25 C.C.R. § 8313.2.
“State Recipient” means a “unit of general local government” designated by the
State to receive HOME funds, in accordance with, as provided at 24 C.F.R. §
92.201(b)(2) and 25 C.C.R. § 8201(ii) and includes NAE-FRTs.
NOTE: HUD has opined in a HUD letter to the Department dated March 16,
2016, that NAE-FRTs are considered a “unit of general local government” and
thus eligible for HOME funds as a State Recipient. The Department, upon
request, will produce a copy of the HUD letter dated March 16, 2016.
“Subrecipient” means a public agency or nonprofit organization selected by the
Department to administer the State HOME Program to produce affordable
housing, provide down payment assistance, or provide tenant-based rental
assistance. A public agency or nonprofit organization that receives HOME funds
solely as a Developer or owner of a housing project is not a Subrecipient, as
provided at 24 C.F.R. § 92.2.
NOTE: HUD has opined in a HUD letter to the Department dated March 16,
2016, that the definition of “public agency” is construed broadly to mean
“governmental entity” and thus includes NAE-FRTs to be eligible for HOME funds
as a Subrecipient.
II. Program Requirements
The following is provided as only a summary and is not to be considered a
complete representation of the entirety of the eligibility, threshold, or other
requirements or terms and conditions of the HOME program.
A. Eligible Applicants
1. State Recipients, as defined by this NOFA, including NAE-FRTs
To meet the definition of an eligible State Recipient, Applicants must meet the
following criteria:
a. Have not been designated as a HOME Participating Jurisdiction by HUD;
b. Are not participants in an Urban County Agreement with a county that is
designated as a Participating Jurisdiction;
c. Are not participants in a HOME Consortium; and
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d. Are proposing Project or Program Activities that will be located or carried
out in the Applicant’s defined service area. Generally, this will be within
the Applicant’s city limits, a county’s unincorporated area, or on or within
100 miles of Native American Lands as defined in 25 C.C.R. § 8201(y)(1)
and within non-entitlement jurisdictions.
NOTE: NAE-FRTs must only carry out program activities within the
defined NAE Service Area. NAE-FRTs must carry out project activities
located within the state HOME program’s non-entitlement jurisdictional
boundaries, which includes Native American Lands located within
California.
Eligible city and county jurisdictions for 2022 and 2023 federal HOME
funds are listed in Appendix A. If a city or county jurisdiction (jurisdiction)
is not listed in Appendix A and is of the opinion that the jurisdiction is
eligible to apply to the Department for HOME funds, the jurisdiction must
submit a copy of the consortium or urban county agreement indicating that
the jurisdiction is not a participant of a FY 2022-2023 or FY 2023-2024
HOME consortium or Urban County Agreement. The copy must be
submitted no later than April 9, 2024, to the Department at
HOMENOFA@hcd.ca.gov.
2. Eligible CHDOs (State-certified Community Housing Development
Organizations (CHDOs) as defined by 25 C.C.R. § 8201(f))
a. CHDO Applicants must meet all the requirements found at 24 C.F.R. §
92.2 at the time of application submittal and be certified by the Department
prior to any project activity or program activity funding award through this
NOFA.
b. CHDO Applicants will be required to submit through the eCivis GMS Portal
the following documents required to complete the certification review prior
to or as part of the application package:
(1) A copy of the letter from the Internal Revenue Service demonstrating
exemption under Section 501(c)(3) or (4) and evidence of good
standing from the California Franchise Tax Board dated no more than
12 months prior to the date Applicant applies for certification.
(2) A copy of the corporation’s financial statement that is dated no more
than 12 months prior to the date Applicant applies for certification.
(3) A copy of the corporation’s bylaws, containing at a minimum, the
governing board composition, the fulfillment and maintenance of 1/3
representation requirement found in 24 C.F.R. § 92.2, description of
the manner in which board members are selected, evidence of
purpose of the organization that complies with requirement in 24
C.F.R. § 92.2, disclosure of relationships with for-profit individuals and
or entities, if any, as they relate to the governance of the corporation.
(4) A copy of the corporation’s articles of incorporation and any
amendments.
(5) A copy of Certificate of Status from the California Secretary of State
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dated no more than 12 months from the date of application of
certification.
(6) A description of the formal process used to solicit advice from low-
income beneficiaries in decisions regarding design, citing,
development, and management of affordable housing.
(7) A plan that describes tenant participation in management decisions for
a rental project and the proposed fair lease and grievance procedures
pursuant to 24 C.F.R. § 92.303.
(8) A list of current staff members responsible for any proposed HOME
activity, with resumes. If staff do not have capacity, a commitment to
hire an experienced consultant and a training plan must be submitted
with the application for certification. For its first year of funding as a
CHDO, an organization may satisfy this requirement through a contract
with a consultant who has housing development experience to train
appropriate key staff of the organization.
(9) Evidence of the Applicant’s history serving the community within which
housing to be assisted with HOME funds is to be located.
(10) A list of current board members, their occupations, and the names of
their employers.
(11) A document that demonstrates to the satisfaction of the Department
that any and all audit findings will have been resolved prior to receiving
Department funding.
(12) Evidence the CHDO has not been debarred or suspended from
participation in federal or state housing or community development
projects or programs.
(13) Board Member Certifications completed and signed by each Board
Member.
c. Projects being funded through this NOFA with the CHDO set-aside are
required to be “owned, developed, or sponsored” by an eligible state
certified CHDO. “Owned, developed, and sponsored” are defined at 24
C.F.R. § 92.300 as:
(1) Owner: Rental housing is “owned” by the CHDO if the CHDO is the
owner in fee simple absolute of multifamily or single-family housing (or
has a long-term ground lease meeting the requirements of 25 C.C.R. §
8316) for rental to low-income families in accordance with 24 C.F.R. §
92.252. If the housing is to be rehabilitated or constructed, the CHDO
hires and oversees the Developer that rehabilitates or constructs the
housing. At minimum, the CHDO must hire or contract with an
experienced Project manager to oversee all aspects of the
development, including obtaining zoning, securing non-HOME
financing, selecting a Developer or general contractor, overseeing the
progress of the work and determining the reasonableness of costs.
The CHDO must own the rental housing during development and for a
period at least equal to the period of affordability. If the CHDO acquires
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housing that meets the property standards in 24 C.F.R. § 92.251, the
CHDO must own the rental housing for a period at least equal to the
period of affordability.
This option is available to CHDOs having experience and capacity to
own and operate affordable rental housing but lack the experience or
capacity to develop the Project. This option is not available if the
Project is owned by a limited partnership entity (see Sponsor
paragraph below).
(2) Developer: The CHDO may act as Developer if the CHDO is the owner
of multifamily or single-family housing in fee simple absolute (or has a
long-term ground lease meeting the requirements of 25 C.C.R. § 8316)
and the Developer of new housing that will be constructed or existing
substandard housing that will be rehabilitated for rent to low-income
families in accordance with 24 C.F.R. § 92.252. To be the Developer,
the CHDO must be in sole charge of all aspects of the development
process, including obtaining zoning, securing non-HOME financing,
selecting architects, engineers and general contractors, overseeing the
progress of the work, and determining the reasonableness of costs. At
a minimum, the CHDO must own the housing during development and
for a period at least equal to the period of affordability.
This option is not available if the Project is owned by a limited
partnership entity (see Sponsor paragraph below).
CHDOs are not allowed to act as Developer in Projects where the
CHDO does not have a long-term ownership interest and contractual
relationship with the Project owner (i.e., a Development Services
Agreement) to develop the Project.
(3) Sponsor: 24 C.F.R. Part 92 provides two explanations of what it means
to “sponsor” a HOME-assisted rental housing Project.
a) A CHDO “sponsors” a Project when the property is “owned” or
“developed” by:
o An affiliated subsidiary of the CHDO, which is wholly owned
by the CHDO;
o A limited partnership of which the CHDO or its wholly owned
affiliated subsidiary is the sole general partner; or
o A limited liability company of which the CHDO or its wholly
owned affiliated subsidiary is the sole managing member.
b) A CHDO may “sponsor” a Project in situations where the CHDO
owns the property (in fee simple absolute), develops the
housing, and agrees to convey the housing to a different private
nonprofit organization at a predetermined point in time after
Project Completion. The nonprofit to which the Project will be
conveyed does not need to be a CHDO but must be identified
and approved by the Department prior to Project Commitment of
HOME funds. Additionally, this nonprofit cannot be created by a
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governmental entity. If for any reason the Project is not
transferred to this nonprofit, the CHDO remains liable for the
HOME funds and Project for the term of the affordability period.
c) If awarded HOME funds, CHDOs must obtain all necessary
permanent Project financing, including the permanent financing
for the required period of affordability, and must execute a
Standard Agreement with the Department pursuant to 25 C.C.R.
§ 8217(b)(1).
d. CHDO FTHB Projects and Infill New Construction site control and
ownership requirements:
(1) Housing for homeownership is “developed” by the CHDO if the CHDO
is the owner (in fee simple absolute) and developer of new housing
that will be constructed or existing substandard housing that will be
rehabilitated for sale to low-income families in accordance with 24
C.F.R. § 92.254.
(2) Pursuant to Pursuant to 24 C.F.R. § 92.300(a)(6)(i), to be the
“developer,” the CHDO must arrange financing of the Project and be in
sole charge of construction. The CHDO may provide direct
homeownership assistance (e.g., down payment assistance) when it
sells the housing to low-income families and the CHDO will not be
considered a subrecipient. The HOME funds for down payment
assistance shall not be greater than 10 percent (10%) of the total
amount of HOME funds awarded for development of the housing.
(3) The state or the State Recipient must determine and set forth in its
written agreement with the CHDO the actual sales prices of the
housing or the method by which the sales prices for the housing being
developed will be established.
(4) Prior to award, CHDOs must be certified to serve the jurisdiction in
which the Project is located, and the jurisdiction must be eligible to
receive state HOME assistance funds.
3. Eligible Developers as defined by this NOFA
Developers must satisfy all other eligibility requirements detailed in this NOFA
including, but not limited to, experience and capacity requirements.
Developers may partner with a State Recipient Applicant in addition to
submitting one application on its own, however both applications must not be
for the same Project.
NAE-NFRTs may only apply as a Developer for HOME funds and are not
eligible to apply as State Recipients or CHDOs. NAE-NFRTs applying as a
Developer may only apply for project activities.
NOTE: A Limited Partnership (LP) is not considered an eligible
Applicant/Awardee but may be the ultimate borrower under specific
circumstances. If an eligible Applicant intends to create a LP, please consult with
HOME staff prior to submitting an application.
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B. Additional HOME Eligibility Criteria
1. Minimum Expenditure Requirement for Program Activities (50 Percent Rule)
Pursuant to 25 C.C.R. § 8204(b), Applicants with current HOME
Program Activities contracts, for which the expenditure deadline
established in the contract(s) has not yet passed, shall be ineligible
to apply for a program activity unless the Applicant has expended
at least fifty percent (50%) of the aggregate total of program funds
originally awarded by this NOFA’s applicable application due date.
Potential Applicants with no open HOME Program Activities
contracts are not affected by this rule.
“Expended” funds are the total of all valid Administrative and Project
Drawdown Requests (PDRs) or, for TBRA, future commitments on Project
Set-up Reports received by the Department by the NOFA application
deadline. Additionally, for FTHB and OOR, a valid PDR is limited to the
amount needed for reimbursement of actual expenses for work that has been
completed (Work Completed). Work Completed varies by activity as follows:
a. FTHB activity: escrow has closed, as evidenced by a final HUD
Settlement Statement;
b. OOR activity: construction completed and inspected;
c. TBRA activity: rental payment assistance amount multiplied by the
number of months in the individual tenants’ TBRA agreements, to the
extent those funds are available in existing TBRA grants.
2. Applicants must be in good standing with the State of California and all
agencies and departments thereof. By way of example and not limitation, if an
Applicant is a business entity, such entity must be qualified to do business in
California and currently in good standing with the California Secretary of State
and the California Franchise Tax Board.
C. Eligible Activities (Pursuant to 24 C.F.R. § 92.205(a))
1. Project Activities — Eligible HOME Project Activities are as follows:
a. Rental Projects
(1) Rental New Construction Projects — funds are provided to
develop a specific multifamily Project on a specific site by a
specific Developer. Rental new construction Projects may be with
or without acquisition; or
(2) Rental Rehabilitation Projects — funds are provided to rehabilitate
a specific rental Project on a specific site by a specific Developer,
with or without property acquisition.
Pursuant to 24 C.F.R. § 92.205(a), “acquisition” is considered a
transfer of real property between unaffiliated third parties.
Therefore, a “rehabilitation with acquisition Project” is eligible only
if there will be an acquisition of real property. A title or vesting
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change of current ownership is not acquisition of property,
whether or not monies were exchanged.
Applicants requesting project activities funding for a rental Project
consisting of multiple sites must be in compliance with 25 C.C.R.
§ 8303(b).
NOTE: Projects proposed for acquisition only are not eligible for
funding.
b. First-Time Homebuyer (FTHB) Projects
Construction financing must include the following:
(1) New construction or acquisition/rehabilitation/conversion to
develop homes on specific site(s).
(2) All (100 percent) of the HOME investment rolls over to permanent
financing to provide mortgage assistance to eligible first-time
homebuyers when the units are sold to eligible homebuyers.
NOTE: Rental and FTHB Projects with multiple sites must have
common ownership and financing.
2. Program Activities — Eligible HOME Program Activities are as follows:
a. First-Time Homebuyer (FTHB) Program
(1) Acquisition-only Down Payment Assistance – funds are awarded
to a HOME-eligible Applicant to provide loans to homebuyers for
acquisition of a modest dwelling that the homebuyer selects from
the open market.
NOTE: CHDOs are ineligible for this activity.
(2) Infill New Construction – funds are awarded to an eligible State
Recipient or CHDO to provide assistance for the new construction
of dwellings on scattered sites, with no more than four dwellings
per vacant site, subject to the following requirements:
Pursuant to federal National Environmental Policy Act
(NEPA) requirements, an environmental assessment
(EA) will be required, regardless of the funding source,
if there are more than four units developed within 2,000
feet of one another.
Pursuant to the HOME NOFA, to be considered an Infill
New Construction program the Applicant must assume
the role of developer, own the property during
construction, and sell the home to an eligible
homebuyer within nine (9) months of Project
Completion. All dwellings must be situated on land held
in fee simple, leasehold, or another manner approved
in writing by the Department, and be affixed to a
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permanent foundation at the time of construction
closing.
Pursuant to 25 C.C.R. § 8207, the FTHB primary mortgage loan must be
fully amortized and have a fixed interest rate that does not exceed the
current market rate by more than 100 basis points (1%) as recognized
by the 90-day “posted yield” for 30-year fixed rate loans, established by
Fannie Mae. Rates are available at
https://singlefamily.fanniemae.com/pricing-execution/historical-daily-
required-net-yields.
For Infill New Construction Projects with costs that exceed 100 percent
(100%) of the appraised value, this activity is eligible only if the applicant
clearly documents the availability of grant funds or building sites
currently owned by the Applicant or Developer. For example, if the
Project includes a development grant as a funding source, then the
Applicant must provide a commitment letter from the funding source in
form and content acceptable to the Department in its sole discretion.
b. Owner-Occupied Rehabilitation (OOR) Program
Funds to a HOME-eligible Applicant to assist owners whose primary
residence is in need of repairs, improvements, or reconstruction
necessary for correction of any health and safety deficiencies, and to
meet locally adopted standards used for rehabilitation Projects.
“Reconstruction” means demolition and rebuilding on the same
residential lot. This includes homes destroyed by natural causes as long
as HOME funds are committed within 12 months of the date of
destruction.
c. Tenant-Based Rental Assistance (TBRA) Program
For funds provided to a HOME Applicant to administer a program to
provide rent subsidies and/or security deposits to eligible households,
the minimum term of rental assistance to an eligible household is six
months; however, the tenant must be initially offered a one-year lease.
TBRA funds may be used to assist tenants to reside in any state HOME-
eligible jurisdiction within the county where the TBRA funds were
awarded. TBRA funds awarded to NAE-FRTs must be used to assist
tenants with housing within the NAE Service Area where the TBRA
funds were awarded.
For example, TBRA funds awarded to the City of Winters can also be
used for units located in West Sacramento, Woodland, and the
unincorporated areas of Yolo County, since these jurisdictions are state
HOME eligible within Yolo County, but they may not be used in Davis,
which is not state HOME eligible.
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D. Ineligible Use of Project Funds
Pursuant to 24 C.F.R. § 92.214 federal HOME funds cannot be used for several
items, including, but not limited to:
1. Initial deposit to the replacement reserve as required by 25 C.C.R. § 8309.
Therefore, in a Project where HOME is the only source of financing, or if other
lenders/equity partners will not pay for these costs, the Developer must pay
them;
2. Provide tenant-based rental assistance for the special purposes of the
existing section 8 program;
3. Provide non-federal matching contributions required under any other federal
program; and
4. Applicants may not charge servicing, origination, or other fees for the purpose
of covering costs of administering the HOME program (e.g., fees on low-
income families for construction management or for inspections for
compliance with property standards) (see 24 C.F.R. § 92.206(d)(6) and §
92.207), with exceptions referenced in 24 C.F.R. § 92.214(b)(1).
In accordance with the Department’s 2022-2023 Annual Action Plans, HOME
funds may not be used to pay for the cost to refinance existing Project debt.
Pursuant to 24 C.F.R. § 92.206(a)(4), HOME funds cannot pay for the costs
associated to construct or rehabilitate laundry and/or other community facilities
located in separate buildings containing no residential units. In addition, any
community facilities must be for the exclusive use of the residents and their
guests and cannot be available to the general public.
Pursuant to 24 C.F.R. § 92.206 (b)(2)(vi), federal HOME funds cannot be used to
refinance single family or multifamily housing loans made or insured by any
federal program, including CDBG.
Additionally, HOME funds cannot provide a duplication of benefit or supplant any
other federal, state, or local funds previously committed to the Project.
For further ineligible uses of HOME funds, refer to 24 C.F.R. § 92.214.
E. Activity Combination and Limits
State Recipients (excluding Developers and CHDOs) may apply for multiple
eligible activities as follows:
1. One rental Project and one FTHB Project; or
2. One rental Project, and any combination of eligible Program
Activities; or
3. One FTHB Project and any combination of eligible Program
Activities, except for a FTHB program
A separate application must be submitted for each project activity. For
program activities, one main application must be submitted, along with a
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sub-application for each desired program activity. Project and program
activities are rated and ranked separately.
CHDOs may apply for multiple eligible activities as follows:
1. One rental Project and one FTHB Project; or
2. One rental Project or FTHB Project and one FTHB Program
Activity of infill new construction
Developers (not applying through a State Recipient) may submit one
application pursuant to this NOFA. This application may consist of only one
eligible activity as follows:
1. One rental rehabilitation Project, with or without acquisition; or
2. One rental new construction Project, with or without acquisition
NOTE: Using both HOME FTHB project activity funds and HOME FTHB
program activity funds for the same Project is not permitted.
F. Allocation of Funding
To promote equitable distribution of HOME Program funds, funding made
available by this NOFA will be allocated in accordance with the state
regulations and targets cited below, to the extent eligible applications are
available to fund.
Table 2 - Allocation of Funding
Funding Targets and Statutory Set-Asides Amount
CHDO Set-Aside
Pursuant to 24 C.F.R. § 92.300(a), the Department will
allocate 15 percent (15%) of total funds available after
state administrative costs for HOME allocation for
housing to be owned, developed or sponsored by
CHDOs.
$ 18,000,000
Program Activities Target
Pursuant to 25 C.C.R. § 8212.1, the Department will
allocate 40 percent (40%) of total funds available after
state administrative costs for Program Activities.
$ 48,000,000
Rental Projects Target
Pursuant to 25 C.C.R. § 8212.1, the Department will
allocate 55 percent (55%) of total funds available after
state administrative costs for rental Projects. This
amount includes a 15% CHDO set-aside.
$ 66,000,000
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First-Time Homebuyer Projects Target
Pursuant to 25 C.C.R. § 8212.1, the Department will
allocate 5 percent (5%) of total funds available after
state administrative costs for FTHB Projects. This
amount includes a 15% CHDO set-aside.
$ 6,000,000
Rural Areas Target
Pursuant to 25 C.C.R. § 8212 (b)(3), the Department
will reserve a minimum of 50 percent (50%) of total
funds available after state administrative costs, for use
in Rural areas as defined in the HSC § 50199.21.
$ 60,000,000
Native American Entity Target
The Department will target 20 percent (20%) of total
funds available after state administrative costs, to target
Native American Entity Applications (as either State
Recipients or Developers).
In the event target funds remain, the allocation will be
used to fund non-Native American eligible Applicants
until all funds available for this NOFA are awarded.
All Native American Entity Applicants must pass threshold
and meet any minimum score requirements to be eligible for
awards.
$ 24,000,000
Federally-Declared Disaster Areas Target
The Department will target $18,000,000 for Projects and
Programs located in Federally-Declared Disaster Areas
pursuant to the HUD memorandum dated May 17,
2023, referencing the federally-declared disaster areas
under title IV of the Stafford Act, DR-4699-CA dated
April 3, 2023, and DR-4683-CA dated January 27, 2023,
as may be amended
(https://www.fema.gov/disaster/4699)
(https://www.fema.gov/disaster-federal-register-
notice/dr-4683-ca-public-notice-001). The Federally-
Declared Disaster Areas are the following counties:
DR-4683 & DR-4699 IA-Declared Counties
Alameda (County) Amador (County)
Butte (County) Calaveras (County)
Contra Costa (County) Kern (County)
Madera (County) Mariposa (County)
Mendocino (County) Merced (County)
$18,000,000 –
from
unsubscribed
funds (2021-
2022 NOFA)
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Mono (County) Monterey (County)
Nevada (County) Sacramento (County)
San Benito (County) San Bernardino (County)
San Joaquin (County) San Luis Obispo (County)
San Mateo (County) Santa Barbara (County)
Santa Clara (County) Santa Cruz (County)
Tulare (County) Tuolumne (County)
Ventura (County)
Sources:
https://www.fema.gov/disaster/4683/designated-areas
https://www.fema.gov/disaster/4699/designated-areas
In the event target funds remain, the allocation will be
used to fund non-disaster area eligible Applicants until
all funds available for this NOFA are awarded.
All disaster area Applicants must pass threshold and
meet any minimum score requirements to be eligible for
awards.
NOTE: The Project Commitment deadline for Projects
awarded under this target is May 17, 2025.
25 C.C.R. § 8213(d) specifies that in the event there are insufficient monies
to fund an Applicant’s entire program activities funding request, the
Applicant may be offered a lower amount of funding. The lower amount of
funding may be offered only if the funding is sufficient to complete a portion
of the application activities, which, if evaluated separately, would have been
awarded. If the amount of funding available is insufficient, the available
funds may be allocated to feasible applications in another allocation..
If the amount requested by all HOME Applicants competitively is lower than
the available funds, the remaining HOME funding may be made available on
an over-the-counter (OTC) basis. The Department will notify all parties
through an “HCD Listserv” announcement if there will be a subsequent OTC
HOME NOFA funding opportunity.
G. Activity Funding Amounts and Limits
Award limits apply to the combined amount of funds requested through this
NOFA and any HOME Program Income (PI) that will be committed to the
Project.
State Recipients (excluding Developers) may apply for up to $12,000,000
for a multifamily rental Project, up to $75,000 for administrative costs, and
up to $75,000 for Project-related soft costs, for a maximum total request of
$12,150,000.
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CHDOs may apply for up to $12,000,000 for a multifamily rental Project and
up to $150,000 for CHDO operating costs, for a total maximum request of
$12,150,000.
Developers may apply for up to $12,000,000 for a Project. Developers are
not eligible for reimbursement of administrative costs or Project related soft-
costs.
Prior to the issuance of the Award letter, the Department will evaluate the
financial feasibility of each Project and may, as necessary for Project
feasibility or to prevent over subsidizing a Project in accordance with 25
C.C.R. § 8300 et seq., decrease the HOME award amount.
Homebuyer Project Loan Limits:
• Down Payment assistance cannot exceed 50 percent (50%) of the
proposed unit sales price plus closing costs. Applicants will need
to consider the pool of potential participants’ income levels to
determine the amount of HOME funds needed to complete the
project and ensure each beneficiary is provided HOME down
payment assistance based on need and remain within the HOME
Program maximum per-unit subsidy limits.
• The HOME Program maximum per-unit subsidy limits and the
HOME Homeownership Value Limits apply. All loan amounts will
be verified by a subsidy layering analysis, and loan amounts will
be reduced if the amount requested exceeds what is needed.
Project Activity Funding Limits
Table 3 - Funding Limits by Project Activity
Rental new construction or rehabilitation
with or without acquisition $12,000,000
FTHB Projects $3,000,000
CHDO Operating Funds Grant* - when
applying for $6,000,000 or more in Project
development activity funds
$150,000
CHDO Operating Funds Grant* - when
applying for less than $6,000,000 in Project
development activity funds
$100,000
Administrative Funds Grant* $75,000
Project-Related Soft Costs Grant* $75,000
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*See Section II (K) and (L) of this NOFA for guidance.
Minimum Amount of Funds per Project
The minimum amount of HOME funds that must be invested in a rental or
homeownership housing Project is $5,000 per HOME-assisted unit in the
Project. This requirement does not apply to TBRA funding.
For example, a Project with 30 units, of which 15 units are HOME-assisted,
requires a minimum HOME investment of $75,000.
Maximum Amount of Funds per Project
The maximum amount of HOME funds invested in a Project, direct
beneficiary assistance, and Project-related soft costs, shall not exceed the
lower of:
a. HOME Program maximum per-unit subsidy limits, established by HUD
(usually updated annually), under 24 C.F.R. § 92.250; or
b. Pursuant to 24 C.F.R. § 92.205(d)(1), only the actual HOME-eligible
development costs of the assisted units may be charged to the HOME
program. If the assisted and non-assisted units are comparable in terms
of size, features, and number of bedrooms, the actual cost of the HOME-
assisted units can be determined by prorating the total HOME eligible
development costs of the Project so that the proportion of the total
development costs charged to the HOME program does not exceed the
proportion of the HOME-assisted units in the Project. If the assisted and
non-assisted units are not comparable, the actual costs may be
determined based on a method of cost allocation; and
The maximum amount of HOME funds invested in a Project (when
combined with other financing and assistance), must accomplish the
following:
a. Enable the Project as proposed to be developed and operate in
compliance with all HOME requirements, including the subsidy-layering
requirement at 24 C.F.R. § 92.250. For more information, see HUD CPD
Notice 15-11: Requirements for the Development and Implementation of
HOME Underwriting and Subsidy Layering Guidelines.
b. For rental Projects of five or more units, achieve a debt-service coverage
ratio in accordance with 25 C.C.R. § 8310.
The current income and rent limits must be used in these calculations. They
are located on the Department’s website at: https://www.hcd.ca.gov/grants-
and-funding/income-limits/state-and-federal-income-rent-and-loan-value-
limits. The current HOME Program maximum per-unit subsidy limits are also
incorporated into the application forms required to be completed when
responding to this NOFA.
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FTHB and OOR activities are also subject to the HOME Homeownership Value
Limits, also located on the same website.
A Project may receive only one HOME award as a result of this NOFA. This
prohibits the combination of awards to a State Recipient, Developer, and/or
CHDO on the same Project.
Pursuant to 24 C.F.R. § 92.250, before committing funds to a Project, the
Department must evaluate the project in accordance with the UMRs and will not
invest any HOME funds, in combination with other governmental assistance,
than is necessary to provide affordable housing. HOME Projects may not
receive more subsidy than what is required to make them financially feasible.
Federally-Declared Disaster Area Waivers
HUD has established the availability of potential suspensions and waivers of
certain statutory and regulatory requirements associated with the HOME
program (including, but not limited to, the suspension of maximum per-unit
subsidy limits) for areas covered by a major disaster declaration under title TV
of the Robert T. Stafford Disaster Relief and Emergency Assistance Act
(Stafford Act), DR-4699-CA, dated April 3, 2023, and DR-4683-CA dated
January 27, 2023, as may be amended.
The following Federally-Declared Disaster Areas are permitted to suspend the
maximum per-unit subsidy limits, pursuant to this NOFA:
Alameda (County) Amador (County)
Butte (County) Calaveras (County)
Contra Costa (County) Kern (County)
Madera (County) Mariposa (County)
Mendocino (County) Merced (County)
Mono (County) Monterey (County)
Nevada (County) Sacramento (County)
San Benito (County) San Bernardino (County)
San Joaquin (County) San Luis Obispo (County)
San Mateo (County) Santa Barbara (County)
Santa Clara (County) Santa Cruz (County)
Tulare (County) Tuolumne (County)
Ventura (County)
For more information, see HUD Memo: Availability of Waivers of Community
Planning and Development Grant Program and Consolidated Plan
Requirements to Facilitate Recovery from California Severe Winter Storms,
Flooding, Landslides, and Mudslides (DR-4683-CA) and HUD Memo:
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Availability of Waivers of CPD Grant Program and Consolidated Plan
Requirements to facilitate Recovery from California Severe Winter Storms,
Straight-Line Winds, Flooding, Landslides, and Mudslides (DR-4699-CA).
Program Activities Funding Limits
Maximum: $1,500,000 (including general administrative costs and Project-
related soft costs). Minimum: $500,000. Applies to HOME-eligible
Applicants for all Program Activities, subject to the following chart:
*See “Expended Funds” definition in 25 C.C.R. § 8204(b).
NOTE: Applicants that do not have open HOME Program Activities
contracts past the expenditure deadline as of the NOFA application due
date may apply for up to $500,000.
Successful Applicants (Awardees) will be evaluated periodically to
determine if their rate of expenditure is reasonable. The Department may
disencumber all or a portion of the grant if there is an unreasonably low rate
of expenditure, as determined by the Department in its sole discretion.
H. Program Income and Recaptured Funds
Federal regulations at 24 C.F.R. § 92.503 require that all Program Income
(PI) and Recaptured Funds (RF) to be used in accordance with HOME
regulations and only for HOME eligible activities, and PI and RF funds on
hand must be maintained in an interest-bearing account. Interest earned on
those funds is considered PI. To avoid de-committing appropriated grant
funds from a specific Project, HOME PI may be accumulated throughout the
current reporting period (fiscal year) but must be committed to a Project in
the next fiscal year. Approval from the Department is required prior to the
use of all HOME PI and RF.
The PI received during the current reporting period, as well as any
anticipated to be received in the next program year, must be reported to the
Department to comply with HUD reporting requirements. Additionally, the
Applicants must identify how the funds will be used (name the Project or
Program Activity, and the intended beneficiary type) to ensure timely use of
Table 4 - HOME Expenditure Rate* Achieved
Expenditure Rate for Applicant’s 16-
HOME, 18-HOME, and 19-HOME
Program Activities Contracts
Maximum Application
Amount
60 percent or more $1,500,000
55 – 59.99 percent $1,000,000
0 – 54.99 percent $500,000
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PI funds. All PI must be reported in the Annual Performance Report to the
Department.
I. Periods of Affordability
All Projects that receive HOME funds are subject to 24 C.F.R. § 92.252 and
24 C.F.R. § 92.254 for a minimum of years, as specified in the following two
tables. This term is referred to in this NOFA as the “Federal Affordability
Period” and includes all federal affordability requirements under 24 C.F.R. §
92.252 and 24 C.F.R. § 92.254.
The requirements of this Subsection run concurrently with the requirements
of the Subsection below, outlining the ”State Affordability Period”
requirements. For example, if a County Applicant proposes a new
construction rental Project, the Federal Affordability Period for the Project
will be 20 years. However, the Project will also be required to abide by the
State Affordability Period for an additional 35 years, totaling 55 years.
Table 5 – Federal Period of Affordability for Rental Housing
Minimum Period of
Affordability (in years) Housing Activity
5 Rehabilitation or acquisition of existing housing
per unit amount of HOME funds; Under $15,000
10
Rehabilitation or acquisition of existing housing
per unit amount of HOME funds; $15,000 to
$40,000
15
Rehabilitation or acquisition of existing housing
per unit amount of HOME funds; Over $40,000 or
rehabilitation involving refinancing
20 New construction or acquisition of newly
constructed housing
Table 6 – Federal Period of Affordability for Homeownership
Minimum Period of
Affordability (in years)
Homeownership Assistance HOME Amount
Per-Unit
5 Under $15,000
10 $15,000 to $40,000
15 Over $40,000
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All Projects that receive HOME funds are also subject to 25 C.C.R. § 8208
for a minimum number of years, as specified in the following table. This term
is referred to in this NOFA as the “State Affordability Period.” Projects on
Native American Lands as defined by 25 C.C.R. § 8208(y)(1) require a 50-
year affordability period.
Table 7 - State Period of Affordability
Minimum Period of
Affordability (in years) Project Type
55 years Developments on fee land
50 years Developments on Native American Lands (as
defined by 25 C.C.R. § 8201 (y)(1))
J. Forms of Assistance
HOME Loans
HOME assistance shall be in the form of deferred payment loans to be repaid at
the maturity date of the Promissory Note to local HOME accounts controlled by
eligible Applicants or the state’s local HOME account, except for the uses of
funds specifically defined under HOME grants below. Loans provided to
homebuyers must meet the requirements set forth in 25 C.C.R. § 8205(C)(1)(A),
including, but not limited to, the following terms:
• Loans financed from the CHDO set-aside pursuant to 24 CFR Section
92.300(a)(1) shall comply with the financing provisions as required for the
following activities:
o For land acquisition for first-time homebuyer projects shall bear
zero interest.
o Loans to first-time homebuyers shall bear a simple interest rate of 3
percent per annum, computed from the date the Deed of Trust is
recorded on the property. Interest and payments shall be deferred
for the term of the loan. Commencing on the 11th anniversary of
the recordation date, an amount equal to 10 percent of the accrued
interest shall be forgiven each year, so that on the 20th anniversary
of the recordation date, all interest will have been forgiven if the
borrower is in compliance with the requirements stated in the
Department’s loan documents.
HOME Grants
Pursuant to 25 C.C.R. § 8205(c)(2), HOME assistance must be provided in
the form of a grant for relocation payments, lead-based paint hazard
evaluation and reduction activities, and TBRA. HOME assistance may be
provided in the form of a grant for rehabilitation activities performed under
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an OOR program, if necessary to complete the project when the total of all
project indebtedness equals or exceeds the projected after rehabilitation
appraised value. The grant amount for OOR activities is limited to 25
percent (25%) of the applicable HOME Program maximum per-unit subsidy
limit for the Project. This amount is in addition to any grant funds currently
permitted for relocation, lead-based paint remediation, and Project-related
soft costs for the Project.
HOME assistance may be provided as a grant to eligible Applicants to cover
Project-related soft costs. Project-related soft costs are further detailed in
this NOFA, 24 C.F.R. § 92.206(d), and HUD CPD Notice 06-01: Admin and
Soft Costs, Community Development Expenses under HOME and American
Dream Downpayment Initiative, except that customary closing costs
for home acquisition activities may be included as either a loan or part of the
grant funding for Project-related soft costs.
NOTE: All Project-related soft costs associated with an OOR Project must
be included in the 24 percent (24%) funding maximum available for Project-
related soft costs and may not be passed along to the homeowner.
HOME funds for Project-related soft costs cannot be drawn down before
HOME funds for activity costs are drawn down. If the activity is not
completed, and a Project Completion Report for the full amount drawn down
is not filed, all HOME funds for that Project, including Project-related soft
costs, must be repaid to the Department.
Project-related expenses for NEPA environmental review, and architectural
and engineering and other professional services incurred within the 24
months prior to the Project Commitment of funds, may be reimbursed at the
sole discretion of the Department after execution of the Standard Agreement.
On a case-by-case basis, the Department may, in writing and in its sole
discretion, permit reimbursement for other eligible expenses incurred after the
date of the Award letter, and prior to the effective date of the Standard
Agreement, upon the written request of the Applicant.
K. Administrative and CHDO Operating Funds
The following limits apply to the amount of administrative and CHDO
operating funding that Applicants may receive. Developers of a Project shall
not act as an administrative subcontractor for the same HOME-funded
Project activity and are not eligible for Project administrative costs.
Pursuant to 24 C.F.R. § 92.208(a), CHDO operating funds may cover
reasonable and necessary costs for the operation of the CHDO. Such costs
include salaries, wages, and other employee compensation and benefits;
employee education, training, and travel; rent; utilities; communication costs;
taxes; insurance; equipment; materials; and supplies.
Project Activities
State Recipients eligible to receive administrative funds, who are applying for
$6,000,000 or more in Project development activity funds, may request up to
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$125,000 for administrative costs. If requesting less than $6,000,000 in
Project development activity costs, Applicants may request up to $75,000 for
administrative costs.
CHDOs applying for $6,000,000 or more in Project development activity
funds may request up to $150,000 in CHDO operating funding. If requesting
less than $6,000,000 in Project development activity funds may request up to
$100,000 in CHDO operating funding. This includes FTHB Projects.
Developers are not eligible to apply for administrative funds or Project-
related soft costs.
All administrative costs must be reasonable, and Applicant must have
detailed records to demonstrate costs are eligible for reimbursement.
Program Activities
All Program Activities Applicants may request up to 2.5 percent (2.5%) of
the amount requested in administrative funds. CHDOs undertaking a FTHB
program activity will receive CHDO operation funds in lieu of administrative
funds at the same 2.5 percent (2.5%) rate.
All administrative costs must be reasonable, and Applicant must have
detailed records to demonstrate costs are eligible for reimbursement. Actual
eligible expenses must be incurred to draw down these funds.
TBRA Activities
In addition to the 2.5 percent (2.5%) described above for Program Activities,
TBRA Applicants may request up to an additional 7.5 percent (7.5%) of the
total TBRA application amount for general administrative costs (total of ten
percent (10%) of TBRA funds). The maximum amount of administrative
funding for this purpose is $200,000. If there is more demand for TBRA
administrative funds than available, only the highest-rated TBRA Applicants
will receive administrative funds in addition to the regular 2.5 percent (2.5%)
allocation. All TBRA Applicants will receive the initial 2.5 percent (2.5%)
amount for administrative costs.
L. Project-Related Soft Costs
Project Activities
Eligible State Recipients of rental and homebuyer Projects may receive up
to $75,000 to pay for specific eligible Project-related soft costs, previously
referred to by the Department as “Activity Delivery Costs” (ADCs). Funding
for Project-related soft costs are provided in the form of a grant and not part
of the Project loan amount.
For a description of the types of expenses, which may be charged as
Project-related soft costs, see 24 C.F.R. § 92.206(d)(6), 92.206(f)(2) and
HUD CPD Notice 06-01: Admin and Soft Costs, Community Development
Expenses under HOME and American Dream Downpayment Initiative.
Examples of Project-related soft costs include, but are not limited to:
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• Preparation of work write-ups, work specifications, and cost
estimates or review of these items if an owner has had them
independently prepared;
• Project underwriting;
• Construction inspections and oversight;
• Project document preparation;
• Costs associated with a Project-specific environmental review;
• Costs associated with informing tenants or homeowners about
relocation rights or benefits;
• Costs to provide information services such as affirmative marketing
and fair housing information to prospective homeowners and tenants
as required by 24 C.F.R. § 92.351; and
• Staff and overhead costs, such as preparing work specifications, loan
processing, inspections, and other services related to assisting
potential owners, tenants, and homebuyers.
Project-related soft costs must be included in the development budget,
regardless if the funding is a loan or grant. Developers and CHDOs are not
eligible for Project-related soft costs.
Program Activities
Standard Agreements will automatically allow the use of up to the maximum
amount of Project-related soft costs for each specific program activity. At the
time of set-up (i.e., when the HOME Awardee is ready to begin drawing
activity funds) a request for Project-related soft costs may be made for
actual expenses:
1. Up to 24 percent (24%) of the HOME loan/grant amount for OOR and for
the rehabilitation component of acquisition with rehabilitation.
Project-related soft costs for rehabilitation Projects may exceed the 24
percent (24%) limit if documentation of actual eligible costs is provided to
the Department with the Project set-up. Documentation must be of actual
eligible costs; consultant billings, without documentation of underlying
actual costs, are not adequate.
2. Up to 6.5 percent (6.5%) of the total acquisition cost for FTHB activities
involving acquisition with rehabilitation.
3. Up to 5 percent (5%) of the HOME TBRA payment, per household, for unit
inspection and income determination activities.
4. Up to 6.5 percent (6.5%) of the HOME amount for all other program
activities.
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III. State and Federal Requirements
A. Property Standards and Physical/Capital Needs Assessments
Pursuant to 24 C.F.R. § 92.251, as applicable, and as may be amended by
HUD, housing that is constructed or rehabilitated with HOME funds must
meet all applicable local codes and standards at the time of Project
Completion.
Projects involving rehabilitation must comply with the Department’s
HOME/NHTF Multifamily Rehabilitation Standards. Pursuant to 25 C.C.R. §
8309(b) and 24 C.F.R. § 92.251(b)(1)(ix), the Department requires rental
rehabilitation Project applications to submit a third-party physical/capital
needs assessment and a Replacement Reserve Study (RRS) with a 20-year
forecast.
Projects involving new construction must comply with the requirements of
25 C.C.R. § 8300 et seq. and 24 C.F.R. § 92.251(a), including, but not
limited to, requirements related to accessibility, disaster mitigation, written
cost estimates, construction contracts and documents, construction
progress inspections, and broadband infrastructure.
B. Timeframes for Use of Funds
Awardees of HOME funds are subject to progress deadlines and
expenditure deadlines that are defined in the federal regulations and
specified in the Standard Agreement.
Project Activity Deadlines
Table 8 - HOME Project Activity Deadlines
Project Commitment of HOME
Funds (Standard Agreement
execution)
September 30, 2026
Project Commitment of HOME
Funds (Standard Agreement
execution)
– specifically, the Federally-
Declared Disaster Areas Target,
2021-2022 HOME funds
May 17, 2025
All non-HOME funding sources
committed to the Project July 31, 2025
Construction Loan Closing
Within 12 months from Standard Agreement
execution date (in accordance with 24
C.F.R. § 92.2)
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Project Completion
Within 4 years from Project Commitment of
HOME funds (Standard Agreement
execution)
Expenditure September 1, 2030
Program Activities Deadlines
Table 9 - HOME Program Activity Deadlines
Project Commitment of HOME Funds
(Standard Agreement execution) September 30, 2026
Project Commitment of HOME Funds
(Standard Agreement execution)
– specifically, the Federally-Declared
Disaster Areas Target, 2021-2022 HOME
funds
May 17, 2025
Expenditure Deadline September 1, 2030
For Project Activities, if an Awardee fails to meet one or more of the deadlines
outlined in the 25 C.C.R. § 8217(b) and described in this NOFA, a performance
penalty will be imposed during the scoring on all applicable HOME applications. It
will also result in performance penalties being imposed on future HOME
application(s) submitted by the Applicant, as well as application(s) submitted by
the Project’s Developer, owner, and managing general partner within five (5)
years of the award announcements of this NOFA.
All Program Activities funding must be expended by the deadline
established in the Standard Agreement. Awardees must ensure that work is
completed well in advance of this deadline to ensure funds are fully
expended prior to the expenditure deadline.
Exceptions will be considered, at the sole discretion of the Department, only
if the Applicant shows there was clear and indisputable evidence that delays
were beyond the reasonable control of the borrower and/or the Applicant, or
the Department was responsible for the delay, and the Department has the
flexibility to do so within federal regulations.
C. Match Requirements
Generally, HOME funds must be matched by nonfederal resources. HOME
match requirements are waived for applications pursuant to this NOFA.
However, match must be reported to the Department in each Project
Completion Report. The Department continues to track all match funds in
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Projects.
Pursuant to 24 C.F.R. § 92.220(a)(8) and § 92.354(b), a single rate
established by HUD shall be applicable for determining the value of
unskilled labor. The value of skilled labor or professional services shall be
determined by the rate that the individual or entity performing the labor or
service normally charges.
D. Transition Reserve Policy
Projects must be in compliance with the Department’s Pooled Transition Reserve
Policy Administrative Memorandum dated January 3, 2023, (Administrative
Notice Number 22-08) and amended on August 8, 2023, (Administrative Notice
Number 23-01), that implements statutory changes made under Senate Bill 948
(Chapter 667, Statutes 2022) applicable to Health and Safety Code § 60468, as
may be amended from time to time, and any other related Department Transition
Reserve Policy administrative memoranda that the Department may adopt, as
applicable.
E. Annual Monitoring Fees for Multifamily Projects
Pursuant to 24 C.F.R. § 92.214(b)(1)(i), the Department will charge fees to
cover the cost of ongoing monitoring and physical inspection of HOME Projects
during the state period of affordability. The state HOME program will charge
these fees as described in this NOFA.
Developer and CHDO Projects
The Department charges an annual monitoring fee as follows:
Table 10 – Estimated 2023 Monitoring Fees
Number of HOME Units Annual Fee
12 or fewer $ 6,077
13 to 24 $9,888
25 to 36 $12,051
37-48 $12,360
49-60 $14,781
61 or more $17,304
To cover inflation, this annual monitoring fee is projected to increase
annually at 3 percent (3%) following the Department's analysis of actual
costs for monitoring. Financial assumptions in the HOME application shall
be based on the rate that will be effective at the time of initial occupancy.
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Annual monitoring fees are mandatory payments. The first payment shall be
prorated based upon the total number of days after permanent closing
within the first fiscal year of Project operation.
Lump sum payment made from development funds is not allowed for HOME
Projects. Payments made must be pursuant to the Regulatory Agreement.
State Recipient Projects
Pursuant to 24 C.F.R. § 92.214(b), State Recipients may also charge their
borrowers annual monitoring fees to cover the actual ongoing costs to
monitor and conduct physical inspections, as described below:
1. The monitoring fee charged may be less than, but not exceed, the
amount charged for state CHDO and Developer Projects;
2. The monitoring fee shall be specifically stated in the State Recipient’s
loan documents with the borrower;
3. The monitoring fee shall be based on the State Recipient’s analysis of
actual costs for monitoring the Project and must be approved by the
Department; and
4. An amount equal to 10 percent (10%) of the monitoring fee which is
charged to the Project must be paid by the State Recipient to the
Department to cover the Department’s costs of monitoring the State
Recipient’s rental Project compliance activities.
For more guidance on establishing a monitoring fee, see HOMEfires Vol.
14, No. 2: Guidance on Establishing a HOME Monitoring Fee. Please note:
HUD’s requirements for calculating a monitoring fee differ from the State’s
UMR requirements.
Native American Entity Projects
Pursuant to this NOFA, the Department will waive monitoring fees for Native
American Entity Projects during the state period of affordability.
IV. Application Review
A. Minimum Application Requirements (Threshold)
Applications for HOME Projects are required to meet the minimum
requirements outlined in this NOFA, 25 C.C.R. § 8200 et seq., and 24
C.F.R. Part 92. Applications must meet the following minimum requirements
at the time of application in order to move forward to the rating and ranking
process:
1. The Applicant must submit a complete application in a format made
available by the Department by the deadline specified in this NOFA and
pursuant to 25 C.C.R. § 8211, and the application forms provided by the
Department must not be altered or modified;
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2. The Applicant is eligible to apply for funding, in accordance with any of the
following:
• 25 C.C.R. § 8204; or
• Listed on Appendix A of the NOFA; or
• Meets the definition of an eligible Applicant in this NOFA (State
Recipient, CHDO, or Developer)
3. All other criteria and matters set forth within the NOFA shall also govern the
Native American Entity target and the Federally-Declared Disaster Areas
target, unless and except to the extent expressly provided to the contrary by
terms set forth within this NOFA;
4. The Applicant must propose at least one eligible activity pursuant to 25
C.C.R. § 8205 (other than administration);
5. The Applicant must propose an eligible use of funds pursuant to 25 C.C.R. §
8205 and 8210;
6. The Applicant must have no unresolved audit findings pursuant to 25 C.C.R.
§ 8204(a)(1)(D)(ii) and (2)(C)(i);
7. The Applicant must demonstrate its capacity for carrying out activities
assisted with HOME funds, as required by 24 C.F.R. § 92.2. Pursuant to
Federal HOME regulations, Awardees entering into a Standard Agreement
with the Department must have capacity, cannot be shell entities, and
cannot contract out for capacity (with limited exceptions for new CHDOs –
see Eligible Applicants – CHDOs in NOFA Section II. Program
Requirements);
8. Cities, counties, and local public housing authorities must provide
documentation satisfactory to the Department that they comply with the
submittal requirements of cost principles and audit requirements at 2 C.F.R.
§ 200.512. Any outstanding findings contained in the audit report may
impact the ability of the Department to grant an award through this NOFA;
9. The Applicant and any member of its program or project team must not be
on the list of debarred contractors at https://www.sam.gov/SAM/ pursuant to
25 C.C.R. § 8204(a)(1)(D)(iii) and 8204(a)(2)(C)(ii);
10. The Applicant’s requested total amount of funds for both administrative
activity-specific costs and Project-related soft costs does not exceed the
limits identified in the NOFA; and
11. CHDO applications must contain procedures for ensuring effective Project
control pursuant to 24 C.F.R. § 92.300(a)(1) and 25 C.C.R. § 8204(a)(2)(D).
12. There is no pending or threatened litigation that could affect implementation
of the proposed Project.
13. When applying for Project Activities, the Applicant must have site control of
the Project subject to the HOME funding award as required by 25 C.C.R. §
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8303 and 24 C.F.R. Part 92, including but not limited to, demonstrating site
control by one of the following:
• Fee title, which, for tribal trust land, may be evidenced by a title
status report (TSR) or an attorney’s opinion regarding chain of
title and current title status;
• A leasehold interest on the Project property with provisions that
enable the lessee to make improvements on and encumber the
property provided that the terms and conditions of any proposed
lease shall permit, prior to loan closing, compliance with all
Program requirements, including compliance with 25 C.C.R. §
8316;
• An option to purchase is obtained, conditioned on the
responsible entity’s determination to proceed with, modify, or
cancel the Project based on the results of a subsequent
environmental review, and the receipt of an Authority to Use
Grants Funds (“AUGF”) from the Department for State Recipient
Projects and from HUD for Developer and CHDO Projects. The
cost to secure the site control document can be only a nominal
portion of the purchase price;
[For more details on required and prohibited provisions of
agreements consistent with NEPA, see HUD CPD Notice 98-
01: Layering Guidance for HOME Participating Jurisdictions
When Combining HOME Funds with Other Governmental
Subsidies; HUD CPD Notice 15-09: Requirements for
Committing HOME Funds; and HUD Memo: Guidance on
Operations and Conditional Contracts for Purchase of Real
Property for Environmental Reviews Conducted by a
Responsible Entity under 24 C.F.R. Part 58]
• A Purchase Agreement, Disposition and Development
Agreement (DDA), Option to Lease, or Exclusive Right to
Negotiate is obtained, but this agreement cannot be conditioned
on NEPA clearance or any other federal requirement; or
[General HUD rules state that Purchase Agreements are
acceptable if federal funds are not contemplated. Applicants
are cautioned to make sure that the Purchase Agreement or
DDA is open-ended or is of sufficient duration that it does not
need to be extended after the HOME application is
submitted.
HUD has ruled that if a Purchase Agreement/DDA expires
after the HOME application is submitted, and before the
AUGF is executed, the execution of an extension would be a
Choice-Limiting Action (renewal prior to expiration is
acceptable). The application also should ensure the
Purchase Agreement/DDA has other contingencies, such as
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a permanent financing contingency, so that the seller cannot
legally compel an individual to purchase the site prior to
receiving the AUGF.]
• A conditional purchase contract is used for an existing single-
family home (1 to 4 units) or an existing multifamily residential
Project in some limited circumstances, even when federal funds
have already been contemplated.
[For more information, see HUD Memo: Guidance on
Operations and Conditional Contracts for Purchase of
Real Property for Environmental Reviews Conducted
by a Responsible Entity under 24 C.F.R. Part 58.]
B. Rating and Ranking
After meeting the threshold requirements, applications will be scored as
follows. The Department will rate, rank, and fund applications based on a
review of eligible activities for which funds are requested. Each application
must be submitted using Department forms and contain all information
required pursuant to 25 C.C.R. § 8211(c)(d). Scoring for Projects is subject
to the appeal process described in Section IV (H) of this NOFA. Each
Project Activity or combination of Program Activities will be evaluated and
ranked separately.
In the case of a tie score, the application demonstrating the highest
jurisdictional poverty level will be funded first. If CHDOs and/or Developers
are applying from the same jurisdictional area, the Project with lower
average rents (expressed as a percentage of area median income) will be
funded first.
Applications will be funded in descending order based on points earned.
Applications that qualify for CHDO, FTHB Project, and Rural targets will be
funded first, based on their scores as necessary to meet the minimum set-
asides.
Once the set-asides and targets have been achieved, remaining
applications may be funded within their respective allocations pursuant to 25
C.C.R. § 8212.1, based on scores relative to all other applications, with the
highest-scoring applications funded first.
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C. Project Activity Application Scoring Factors and Evaluation
Pursuant to 25 C.C.R. § 8212(d)(5), HOME Project Activity applications must
receive a minimum score of 930 points in the following categories to be funded.
HOME Project Activities
Rental New Construction
Rental Rehabilitation
First-Time Homebuyer
Scoring Factors Points
Factor: Housing Element
Applicants that meet the definition of a Local Public Entity (cities and
counties) are required to be in substantive compliance with state
Housing Element Law, as defined in 25 C.C.R. § 8201(t), as of the
NOFA application due date. The current Housing Element Compliance
Report can be found at https://www.hcd.ca.gov/planning-and-
community-development/housing-open-data-tools/housing-element-
review-and-compliance-report.
Newly incorporated cities are exempt from this factor, until such time
as the city is required to submit its housing element to the
Department for approval. It is the responsibility of the city to know its
reporting requirements. If unsure, please send an email inquiry to
the HOME Program at HOMENOFA@hcd.ca.gov.
CHDOs, Developers, and NAE-FRTs where Project or Activity is
located on Native American Lands, are exempt from this
requirement and shall receive full points for this scoring factor.
50
Factor: HUD Direct HOME Allocation (Declined)
A jurisdiction that is eligible to receive a direct HOME allocation from HUD
and declines the funding to preserve their state HOME eligibility, shall
receive full points for this scoring factor.
50
Factor: Rural Communities
Activities proposed in rural communities (as defined in the HSC §
50199.21) shall receive full points for this scoring factor.
50
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Factor: Capacity – Prior Applicant Experience
Applicants that demonstrate experience implementing local, state, or
federal affordable housing and/or community development projects, during
the most recent seven (7) calendar years (1/1/2016 – 12/31/2022), until
application deadline, shall receive points for this scoring factor. List no
more than 10 entries of housing and community development experience.
Native American Entities: Experience may include implementation of
affordable housing and/or community development activities under the
NAHASDA program.
• 10 points for each project completed creating 4 or more units of
affordable housing
• 10 points awarded for each project completed as defined in the
HOME Supplemental Application
• Maximum of 50 points
50
Factor: Capacity – Prior Developer Team Experience
Developers that demonstrate the Project team has experience developing
the same housing activity type of subsidized project as proposed in the
application, during the last five (5) calendar years (1/1/2019 – 12/31/2023),
shall receive points for this scoring factor. Experience can be demonstrated
by any member of the development team (owner, Developer, Sponsor,
etc.).
• 1 project completed — 100 points
• 2 projects completed — 150 points
• 3 projects completed — 200 points
200
Factor: Capacity – Prior Performance
For prior performance scoring, all applications receive the maximum 200 points for the
factor. As applications are reviewed and rated, points will be deducted for each of the
following sub-factor deficiencies up to a maximum 200-point deduction.
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Sub-factor #1: Project Deadlines
If, by the NOFA application due date, an Applicant, Developer, owner,
and/or managing general partner of any HOME Project contract (rental
and FTHB) awarded between 1/1/2019 – 12/31/2023, failed to meet
the Project deadlines (milestones) as outlined in the Standard
Agreement, unless extended in writing by the Department, points shall
be deducted for this scoring sub-factor as follows:
• Permanent financing deadline — (5 points)
• Project set-up deadline — (10 points)
• Construction loan-closing deadline — (10 points)
• Project Completion deadline — (80 points)
• Expenditure deadline — (20 points)
Maximum
200-point
deduction
Sub-factor #2: Applicant Reporting
Reporting is an essential condition and a responsibility of accepting
HOME funds; therefore, Applicants that were required to submit reports
but failed to do so are subject to a deduction of up to 50 points. Applicants
may submit missing reports prior to the application deadline to reduce the
number of points deducted.
This applies to any HOME Project monthly and/or quarterly PI reports,
annual reports, and Project Completion reports due between 1/1/2019 –
12/31/2023.
• Late or missing Monthly Project Status Reports — (5 points
deducted for each missing report, 2 points deducted for each late
report)
• Late or missing Quarterly Program Income Reports (QPIR), if
applicable — (5 points deducted for each missing report, 2 points
deducted for each late report)
• Late or missing Annual Performance Reports (APRs), applicable to
State Recipients only — (25 points deducted for each missing
report, 10 points deducted for each late report)
• Late or missing Project Completion Reports (PCRs) — (50 points
deducted for each missing report, 25 points deducted for each late
report)
Maximum
50-point
deduction
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Sub-factor #3: Material Misrepresentation
If between 1/1/2019 – 12/31/2023, an Applicant, Developer, owner, and/or
managing general partner made any material misrepresentation or
omission in the HOME application, application documentation, Project
reports, and/or any other document, significant in nature, that could
jeopardize the Department’s HOME funding in a Project or place the
Department at risk of a HUD monitoring finding, up to 200 points shall
deducted for this scoring sub-factor. This is evidenced by receipt of a letter
from the Department outlining the infraction and the points deduction
levied by the Department.
Maximum
200-point
deduction
Sub-factor #4: Monitoring Noncompliance (1/1/2019 – 12/31/2023)
There are two noncompliance categories for which up to 100 points may
be deducted.
1. Monitoring. Points will be deducted in this category for any application
for which the Applicant, owner, and/or managing general partner have
failed to remedy any HOME monitoring findings and concerns,
identified by the Department.
2. Late reports. Points will be deducted in this category for any 2020-2021
NOFA Project applications for which the Applicant, owner, and/or
managing general partner failed to submit timely reports for occupied
HOME rental Projects. Point deductions shall be as follows:
a. Local Public Entity
• Annual monitoring report — (10 points each)
• Annual report — (10 points each)
(including financial audit, schedule of rental income, and annual
affirmative marketing analysis)
b. CHDOs/Developers
• Annual operating budget — (10 points each)
• Annual report — (10 points each)
(including financial audit, schedule of rental income, and annual
affirmative marketing analysis)
Maximum
100-point
deduction
Factor: Community Need
The community need point scoring by activity type is based on the data
available in Appendix C at the HOME website.
Up to
250
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Factor: Project Feasibility
1. State and federal requirements (including UMRs for rental Projects) –
150 points
To receive the full 150 points, Applicant must submit a complete self-
evaluation feasibility worksheet within the application.
2. Highest percentage of HOME-assisted units – Up to 50 points
Points will be awarded within five scoring levels, ranging from 10 to 50
points, based on the highest number of HOME units proposed in a
Project.
200
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Factor: Project Readiness
The Project Readiness point scoring is based on activity type. Project
readiness factors and documentation minimum requirements are further
detailed in the HOME Supplemental Application, found at the
Department’s HOME Program website.
Project Development Plan (PDP). Points will be awarded if the following
required* items were prepared and submitted within the applicable
timeframes and meet the minimum requirements as specified in the
HOME Supplemental Application. The PDP will be reviewed on
applications scored high enough for funding.
*The Geotechnical Report is not required as part of the application and will
not be considered for scoring purposes.
1. Rental New Construction Projects. Points will be awarded based on
the following complete documents submitted with the application:
market study (35 points); appraisal (10 points); Phase I/II
Environmental Report (35 points); floodplain analysis (25 points);
construction cost estimate (5 points); Relocation General Information
Notice and relocation plan (30 points); zoning verification (40 points);
water/sewer (5 points); local government approval (80 points); design
progress (10 points); and permanent financing commitments (25
points).
2. Rental Rehabilitation Projects. Points will be awarded based on the
following complete documents submitted with the application: market
study (10 points); appraisal (30 points); floodplain analysis (25 points);
lead/mold/asbestos reports (25 points); construction cost estimate (20
points); Relocation General Information Notice and relocation plan (75
points); Physical Needs Assessment (74 points); local government
approval (1 point); design progress (5 points); and permanent financing
commitments (35 points)
3. Homebuyer Projects. Project readiness factors are available in the
Homebuyer Project Application (Part B), available on the Department’s
HOME Program website. Points will be awarded based on the
following complete documents submitted with the application: market
study (40 points); appraisal (10 points); Phase I/II Environmental
Report (30 points); floodplain analysis (55 points); construction cost
estimate (5 points); local government approval (75 points); impact fees
(30 points); zoning verification (10 points); design progress (10 points);
and financing commitments (35 points)
300
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Factor: State Objectives
For the State Objectives scoring, there are three sub-factors for which Applicants
can receive points, up to 200 points maximum. As applications are reviewed and
rated, points will be awarded to Projects that meet the following objectives, in
accordance with the Department’s 2022-2023 Annual Action Plan, based on the
following sub-factors:
1. Committed financing to increase affordable housing;
2. Recovery assistance for natural disaster survivors; and
3. Addressing and preventing Homelessness, and/or assisting Special Needs
Populations and Extremely Low-Income Families
Sub-factor #1: Committed Financing to Increase Affordable Housing
Applications will be scored based on the percentage of non-HOME
permanent financing committed to the Project by the application due date
(10 points will be awarded for each 10 percent (10%) increment).
For Projects anticipating applying for any type of tax credits -- a future
tax credit award will not be considered as committed financing, and are
thus not eligible for these points.
For example, if the Applicant has 50 percent (50%) of its non-HOME
permanent financing committed to the Project by the application due date,
but intends to also apply for tax credits in the future, the application will
receive 50 points out of a possible 100 points.
100
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Sub-factor #2: Recovery Assistance for Natural Disaster Survivors
Full points shall be awarded for Projects located in federally-declared
disaster areas pursuant to the HUD memorandum dated May 17, 2023,
referencing the federally-declared disaster areas under title IV of the
Stafford Act, DR-4699-CA dated April 3, 2023, and DR-4683-CA dated
January 27, 2023, as may be amended
(https://www.fema.gov/disaster/4699) (https://www.fema.gov/disaster-
federal-register-notice/dr-4683-ca-public-notice-001). The Federally-
Declared Disaster Areas are the following counties:
DR-4683 & DR-4699 IA-Declared Counties
Alameda (County) Amador (County)
Butte (County) Calaveras (County)
Contra Costa (County) Kern (County)
Madera (County) Mariposa (County)
Mendocino (County) Merced (County)
Mono (County) Monterey (County)
Nevada (County) Sacramento (County)
San Benito (County) San Bernardino (County)
San Joaquin (County) San Luis Obispo (County)
San Mateo (County) Santa Barbara (County)
Santa Clara (County) Santa Cruz (County)
Tulare (County) Tuolumne (County)
Ventura (County)
Sources:
https://www.fema.gov/disaster/4683/designated-areas
https://www.fema.gov/disaster/4699/designated-areas
30
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Sub-factor #3: Special Needs Populations, Homelessness, or
Extremely Low-Income – See Table #11 below for scoring breakdown.
Funding Commitments for Special Needs Populations (up to 70 points)
Points shall be awarded to applications that propose rental Projects with
funding commitments to target Special Needs Populations, using any of
the following funding:
• HUD 811
• HUD Supportive Housing Program
• State Mental Health Services Act (MHSA)
• HCD -- No Place Like Home Program
• HCD -- Veterans Housing and Homelessness Program
• HCD -- National Housing Trust Fund Program
• HCD -- Multifamily Housing Program
• HCD -- Joe Serna, Jr. Farmworker Housing Grant Program
• Points may also be awarded to Projects that provide project-based
rental assistance, under the terms of a MHSA or Veterans Affairs
Supportive Housing Voucher (HUD-VASH).
– or –
Homelessness (up to 70 points)
Points shall be awarded to applications that propose rental Projects
primarily serving people experiencing Homelessness and/or those At
Risk of Homelessness as defined in at 24 C.F.R. § 578.3.
NOTE: If serving Special Needs or Homeless populations, the Projects
must include supportive services in accordance with the “Core
components of Housing First” under Welfare and Institutions Code §
8255.
– or –
Extremely Low-Income (ELI) (up to 70 points)
Points shall be awarded to applications that propose rental Projects
primarily serving Extremely Low-Income Families, which means low-
income families whose annual incomes do not exceed 30 percent of the
median family income of a geographic area, as determined by HUD with
adjustments for smaller and larger families.
NOTE: This scoring category is not applicable to Homebuyer Projects.
Homebuyer Projects will automatically receive full points in this category.
70
TOTAL AVAILABLE POINTS FOR PROJECT ACTIVITIES 1550
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Table 11 – Subfactor #3 Scoring Breakdown
Percent of Units Committed to Special
Needs, Homeless, or ELI Families Points
51% or more 70
41-50% 60
31-40% 50
26-30% 40
21-25% 30
16-20% 20
10-15% 15
6-10% 10
1-5 % 5
D. Program Activities Application Scoring Factors and Evaluation
HOME Program Activities
Scoring Factors Points
Factor: Housing Element
Cities and counties are required to be in substantive compliance with
state Housing Element Law, as defined in 25 C.C.R. § 8201(t), as of the
NOFA application due date. Housing Element Annual Progress Reports
are available at https://www.hcd.ca.gov/planning-and-community-
development/housing-open-data-tools/housing-element-review-and-
compliance-report. Newly incorporated cities are exempt from this factor,
until which time the city is required to submit the housing element to the
Department for approval. It is the responsibility of the city to know their
reporting requirements. If unsure, please send an email inquiry to the
HOME NOFA Unit, HOMENOFA@hcd.ca.gov.
CHDOs, Developers, and Native American Entities are exempt from this
requirement and shall receive full points for this scoring factor.
50
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Factor: HUD Direct HOME Allocation (Declined)
A jurisdiction that proposes activities that is eligible to receive HUD direct
HOME allocation funds (and declines the funding for the purpose of preserving
their state HOME eligibility) shall receive full points for this scoring factor.
50
Factor: Rural Communities
Activities proposed in a rural community (as defined in the HSC § 50199.21)
shall receive full points for this scoring factor.
50
Factor: Capacity – Applicant Experience
Applicants that demonstrate experience administering HOME and/or other
local, state, or federal affordable housing and/or community development
projects during the last seven calendar years (1/1/2016 – 12/31/2022), plus
2023 year-to-date, shall receive full points for this scoring factor.
100
Factor: Capacity – Prior Performance
For prior performance scoring, all applications receive 150 points. As applications are reviewed
and rated, points will be deducted for each of the following sub-factor deficiencies, up to a
maximum 150-point deduction for two sub-factors:
• Reporting noncompliance
• Monitoring noncompliance
Sub-factor #1: Reporting
Reporting is an essential condition and responsibility of accepting HOME
funds; therefore, Applicants that previously failed to comply with reporting
requirements are subject to a deduction of up to 50 points.
• In assigning these points, the Department will review the Applicant’s
history of submitting quarterly reports and quarterly PI reports (for
both Program Activities and Projects contracts numbered 16-HOME
through 19-HOME), and Annual Performance Reports for FY 20-21,
21-22, and 22-23. Applicants may submit missing reports prior to
application deadline to reduce the number of points deducted.
• Late or missing Quarterly Program Status Reports — (5 points each
missing 2 points each late)
• Late or missing Quarterly Program Income Reports (QPIR), if applicable
— (5 points each missing, 2 points each late)
• Late or missing Annual Performance Reports (APRs) — (25 points each
missing, 10 points each late)
Maximum
50-point
deduction
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Sub-factor #2: Monitoring Noncompliance (1/1/2019 – 12/31/2023)
One hundred (100) points will be deducted for noncompliance with monitoring or
contract requirements identified in the last five calendar years.
Maximum
100-point
deduction
Factor: Community Need
The community need point scoring by activity type is based on data available
in Appendix C of this NOFA, available on the Department’s HOME Program
website at https://www.hcd.ca.gov/grants-and-funding/programs-
active/home-investment-partnerships-program.
250
Factor: Project Feasibility
Project feasibility scoring has two scoring categories: activity type and program
guidelines, described as follows:
1. Activity type scoring criteria (up to 75 points):
a. FTHB program scoring is determined by the percentage of all homes
sold in the city or county in the last 12-month period that are affordable
to lower-income families.
b. OOR program scoring is determined by the number of overcrowded
households by tenure, low-income owner-occupied households,
substandard housing conditions, and the age of the housing stock by
tenure, in the city or county as reflected in U.S. Census data.
c. TBRA program scoring is determined by the overpayment by low-
income renter households as reflected in U.S. Census data.
2. Program guidelines will be evaluated by the extent they reflect state and
federal requirements (up to 25 points).
100
Factor: State Objectives
For State Objectives scoring, there are two sub-factors for which Applicants can receive up to
200 points maximum. As applications are reviewed and rated, points will be awarded for the
following objectives, in accordance with the Department’s 2022-2023 Annual Action Plan:
1. Increasing affordable housing;
2. Addressing and preventing Homelessness
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Sub-factor #1: Increasing Affordable Housing
Applicants that have higher expenditure rates (i.e., expenditure rates of
55 percent and above) for all 2015-2018 HOME Program Activities contracts
shall receive state objectives points as follows:
• Expenditure rate at or above 60 percent. (90 points)
• Expenditure rate between 55 percent to 59.99 percent. (60 points)
Expenditure rates will be calculated in accordance with the “Expended Funds”
as defined by 25 C.C.R. § 8204(b).
90
Sub-factor #2: Homelessness or Extremely Low-Income
Points shall be awarded for actions to prevent or address Homelessness.
These points will be awarded to Applicants that:
1. Apply for TBRA; or
2. Proposed Project will primarily serve (50% or more) people experiencing
Homelessness and/or those At Risk of Homelessness as defined in at 24
C.F.R. § 578.3; or
3. Proposed Project will primarily serve (50% or more) Extremely Low-
Income Families, which means low-income families whose annual
incomes do not exceed 30 percent of the median family income of a
geographic area, as determined by HUD with adjustments for smaller and
larger families.
110
TOTAL POINTS FOR PROGRAM ACTIVITIES 950
E. Point Deduction Rules
Pursuant to 25 C.C.R. § 8217, Applicants who disencumbered a Project contract
between June 1, 2019, and December 31, 2023, and their Developers, owners,
and managing general partners, if any, for these Projects shall receive point
deductions according to the above schedule for the deadlines the Project did not
meet before the contract was disencumbered.
Pursuant to 25 C.C.R. § 8217(b)(3), Projects that fail to meet deadlines outlined
in the state regulations are subject to performance penalties, including point
deductions for Projects, unless an exception has been granted by the
Department in accordance with 25 C.C.R. § 8217(c). See Section III (B) of this
NOFA for more specifics on point deductions.
F. Rental Project Scoring and Notification
Once rental Project application scoring is complete, emails will be sent to the
authorized representative and contact person listed in the application describing
the scores and facts upon which those scores were determined.
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G. Project Activity Feasibility Review
In accordance with 25 C.C.R. § 8212(a)(6), 25 C.C.R. § 8310, and 24 C.F.R.
§ 92.250(b), the Department will perform underwriting analysis to
substantiate the Project is financially feasible for at least 20 years, as well
as cost allocation and subsidy layering analyses to determine the
appropriate amount of the HOME award.
To determine the Project’s feasibility and sustainability, the Department will
review the Project Sources and Uses Form. When completing the
application form, Applicants should be sure to include all known and
potential Project costs, including, but not limited to, the following:
• Site development issues
• Local government
approvals
• Project market
• Prevailing wages
• Elevation above a flood
plain
• Relocation
• Environmental remediation
• Mitigation of environmental conditions
and hazards
• Any other factors that may impact the
Project costs and/or schedule
If an Applicant proposes to develop site(s) formerly used for agricultural, industrial,
manufacturing, or commercial purposes, or the site is situated adjacent to, or in
close proximity to, rail yards, airports, dumpsites, or other potentially contaminated
properties, whether abandoned or operating, the Department may require Phase II
environmental site assessment, or other soil assessment or testing, and a Floodplain
Analysis. If not submitted with the application, these reports will be required after
award as part of the NEPA process.
If the Applicant has any indication that these conditions may exist, the Department
highly recommends that Applicants complete an assessment, soil sampling, or other
appropriate testing methodology, prior to submitting the application. The results
should be submitted as part of the application documentation, and any additional
costs the Project may incur must be included in the Project budget and Sources and
Uses Form.
Failure to include these items can increase the Project costs such that the Project
is unfeasible, resulting in being noncompetitive for an award. For this reason, it is
incumbent upon the Applicant to present verifiable and documented information in the
application to prevent any unknown or uncertain Project costs.
H. Appeals
1. Basis of Appeals
a. Applicants may appeal the Department’s written determination that an application is
incomplete, has failed threshold review, or has otherwise been determined to provide
an insufficient basis for an award (including point scoring and tie breaker).
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b. At the sole discretion of the Department, the Department’s written determination may
include a request for clarifying and/or corrective information. For purposes of this
section, “clarifying information” includes information and/or documentation that
resolves ambiguities in any application materials that will inform the Department’s
threshold, scoring and feasibility determinations.
c. No Applicant shall have the right to appeal a decision of the Department relating to
another Applicant’s application (e.g., eligibility, award).
d. Any request to appeal the Department’s decision regarding an application shall be
reviewed for compliance with this NOFA. All decisions rendered shall be made by the
Program Manager or his/her designee. The decision shall be final, binding, and
conclusive, and shall constitute the final action of the Department.
e. The appeal process provided herein applies solely to decisions of the Department
made pursuant to this NOFA.
2. Appeal Process and Deadlines
a. Process: To file an appeal, Applicants must submit to the Department, by the deadline
set forth below, a written appeal which states all relevant facts, arguments, and
evidence upon which the appeal is based. Furthermore, the Applicant must provide a
detailed reference to the area or areas of the application that provide clarification and
substantiation for the basis of the appeal. No new or additional information will be
considered if this information would result in a competitive advantage to an Applicant.
Once the appeal is submitted to the Department, no further information and/or
materials may be accepted or considered. Appeals are to be submitted to the
Department at HOMENOFA@hcd.ca.gov according to the deadline set forth in the
Department review letters.
b. Filing Deadline: Appeals must be received by the Department no later than five (5)
business days from the date of the Department’s threshold review or initial score
letters, as applicable, representing the Department’s decision made in response to the
application.
3. Decision
a. Any request to appeal the Department’s decision regarding an application shall be
reviewed for compliance with this NOFA. All decisions rendered shall be final, binding,
and conclusive, and shall constitute the final action of the Department.
V. Award Announcements and Contracts
A. Award Announcements
Subject to the availability of funds, the Department intends to send Award letters by July
2024 for Program Activities and by September/October 2024 for Project Activities, for all
successful Applicants.
Updates on planned awards and contract status will be provided through the
Department’s Listserv system. To be added to this list, go to
https://www.hcd.ca.gov/contact-us/email-signup, scroll down, and select Federal
Programs.
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B. Contracts
Awardee(s) must enter into a Standard Agreement with the Department. The Standard
Agreement contains all the relevant state and federal requirements, as well as specific
information about the award and the work to be performed. The Standard Agreement
will contain deadlines that are consistent with state and federal HOME regulations.
Failure to meet these deadlines will be considered a material breach of the Standard
Agreement.
NOTE: The Standard Agreement may be delayed if Awardee does not timely provide
the Department with all required entity resolutions and other entity documentation
(e.g., bylaws, articles of incorporation, 501(c)(3) certification, certificate of good
standing, limited partnership agreement), in form and content acceptable to the
Department in its sole discretion, which evidences that Awardee has the legal authority
to contract with the Department.
A condition of award will be that a Standard Agreement is executed by the Awardee(s)
within 90 days (contracting period) of the Awardees’ receipt of the Standard Agreement.
Failure to execute and return the Standard Agreement(s) to the Department within the
contracting period may result in award cancellation. The Awardee(s) shall remain a
party to the Standard Agreement for the full term of the Standard Agreement; removal of
the Awardee(s) shall be prohibited.
VI. Federal and State Overlays
All activities funded with HOME funds or HOME PI are required to comply, where
applicable, with HUD’s federal “overlay” requirements found in 24 C.F.R. § 92.350, et
seq. of the HOME Final Rule.
Failure to comply with state or federal overlays could result in significant Project cost
increases, rejection of the HOME application, and/or loss of points in current or future
HOME funding rounds. Projects must comply with all applicable state and federal laws,
including, but not limited to:
a. National Environmental Policy Act (NEPA);
b. California Environmental Quality Act (CEQA);
c. State and federal (Davis Bacon) prevailing wage;
d. URA Acquisition and Relocation;
e. Equal Opportunity and Fair Housing;
f. Affirmative Marketing;
g. Section 504 of the Rehabilitation Act of 1973;
h. Fair Housing Act (including accessibility and design requirements);
i. Americans with Disabilities Act, where applicable;
j. Section 3 (employment of low-income persons);
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k. Single Audit Report 2 C.F.R. Part 200; and
l. Tenant protections and selection practices pursuant to 24 C.F.R. § 92.253.
National Environmental Policy Act (NEPA) & HUD Environmental Review Requirements
(contained in 42 U.S.C. §§ 4321-4347 and the implementing regulations at 24 C.F.R. Part
58)
After Applicant has submitted the HOME application to the Department, and before the
NEPA Authority to Use Grant Funds (AUGF) has been issued, the Applicant and any
participant in the development process shall not engage in any Choice-Limiting Actions
as defined in this NOFA. All Choice-Limiting Actions on the site or on behalf of the
project by anyone after the HOME application has been submitted to the Department
and before the AUGF is issued will disqualify an Applicant’s Project from receiving any
HCD federal funds – not only for this HOME NOFA round, but future NOFA rounds.
Thus, Applicants must take great caution before proceeding with project activities.
NOTE: Pursuant to HUD’s NEPA regulations, certain activities are not considered
Choice-Limiting Actions regardless of when they are carried out. These activities
include, but are not limited to, such things as: environmental and other studies; resource
identification and development of plans and strategies; submitting funding applications,
inspections and testing for hazards or defects; purchase of insurance; payment of
principal and interest on loans made or obligations guaranteed by HUD; and assistance
for improvements that do not alter environmental conditions and are necessary to
address the effects from disasters or imminent threats to public safety. For more
information on activities not considered Choice-Limiting Actions, see 24 C.F.R. § 58.22.
For all new construction Projects and substantial rehabilitation Projects, compliance with
NEPA is evidenced by an AUGF. HUD issues the AUGF for CHDO and Developer
Projects, and the Department issues the AUGF for State Recipient Projects. For the few
rehabilitation Projects not requiring an AUGF, state approval of the environmental
documentation is still required prior to taking any Choice-Limiting Actions. For a
thorough explanation of the NEPA process, see Chapter V of the HOME Contract
Management Manual at https://www.hcd.ca.gov/grants-and-funding/programs-
active/home-investment-partnerships-program/home-contract-management-manual.
The Department encourages commencement of the NEPA Environmental Assessment
(EA) process as soon as possible, but no later than receipt of the Award letter. For
rental Projects, Project reports often require additional analysis of environmental
impacts.
Submit general questions regarding Choice-Limiting Actions, or the level of
environmental assessment required of the Project, to NEPA@hcd.ca.gov prior to taking
any action concerning the proposed HOME Project.
The application must disclose all known environmental hazards, and, if awarded, the
Department must be fully informed of all environmental issues. Failure to do so will be
considered a material misrepresentation and result in a performance point penalty for all
members of the development team for future HOME applications with the Department.
NOTE: The Department is unable to give legal advice regarding a specific Project or
program. If an Applicant has specific questions regarding a Choice-Limiting Action, or
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environmental laws that may affect the Project or program, the Department
recommends that the Applicant consult with a legal advisor or professional consultant
prior to taking any actions on the Project. Applicants understand and agree that they are
solely responsible for their decisions with respect to Choice-Limiting Actions, or
potentially Choice-Limiting Actions, and the Department shall have no liability therefor.
Federal Prevailing Wage Requirements (Davis-Bacon)
Federal prevailing wages must be paid on Projects involving site development,
construction, and rehabilitation, where there are 12 or more HOME-assisted units.
The HOME Applicant and the construction contractor must ensure that the Davis-Bacon
wage requirements as well as state prevailing wage laws are followed, where
applicable. The Sources and Uses Form submitted with the HOME application will be
examined to ensure that prevailing wage costs have been considered (state and
federal, if applicable). CHDOs are required to hire an outside consultant to act as a
Labor Standards Coordinator. If the HOME Applicant does not have existing staff to
enforce federal labor standards, then it is highly recommended that an outside labor
consultant be hired.
For Projects located on Native American Lands as defined by 25 C.C.R. § 8201(y)(1)
and the HOME applicant has adopted a Tribally Determined Wage (TDW) in
accordance with Tribal law, the HOME Applicant may apply its TDW in lieu of Davis
Bacon and the California prevailing wage law.
Homebuyer Self-Help Projects with 12 or more HOME-assisted units may be excluded
from Davis-Bacon wage requirements if either of the following applies:
a. Site development was completed before the HOME application, the use of
HOME funds was not contemplated when the site development was completed,
and there are no agreements or contracts for more than 11 HOME units. If the
use of HOME was contemplated before the site development was completed,
Davis-Bacon wages must be paid on the entire Project; or
b. If the Self-Help families purchase finished lots and contract individually with the
General Contractor for construction of their homes, and there are no other
construction contracts or subcontracts that cover more than one unit.
Displacement, Relocation, and Acquisition Requirements
Relocation assistance must be provided if individuals and/or businesses will be
temporarily relocated or permanently displaced as a result of a HOME-assisted Project.
All Projects are required to comply with the Uniform Relocation Assistance and Real
Property Acquisition Act (URA) and the Displacement, Relocation, and Acquisition
requirements pursuant to 24 C.F.R. § 92.353. Specifically, federal relocation
requirements extend back to the “initiation of negotiations” (ION). For more information
on federal displacement, relocation, and acquisition requirements, see HUD’s CPD
Handbook 1378.0.
Submit questions regarding ION determinations to HOMENOFA@hcd.ca.gov This
recommendation applies to all rental and FTHB Projects involving any relocation
activities. An accurate determination is critical because relocation costs may be higher if
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an earlier ION date is necessary. Applications for tenant-occupied properties must have
already provided the General Information Notice (GIN) to all tenants by the date of the
ION.
The Sources and Uses form submitted with the application must adequately budget for
relocation costs. Consistent with federal relocation requirements prohibiting economic
displacement, if rents for existing tenants will increase, a transition reserve must be
budgeted to maintain rents for existing tenants at the higher of 30 percent (30%) of their
income at ION or the rent at the time of ION, not including regular increases in
expenses, for as long as they live in the Project.
Homebuyer 90-Day Vacancy Rule: Relocation requirements will also be triggered if a
FTHB proposes to purchase a home that has been occupied by a renter in the 90 days
preceding the date of the purchase agreement. Exceptions to this rule can be made by
the Department on a case-by-case basis with adequate third-party documentation that
the tenant moved for reasons unrelated to the sale of the property, such as the tenant
moving for another job.
Normally, relocation will not be triggered for OOR or TBRA programs. However,
temporary relocation costs are an eligible HOME grant expense.
A relocation certification is required for all Projects including vacant site(s).
Applicants that assert their Project does not require relocation must submit a detailed
explanation, including supporting documentation, as to why relocation (of tenants,
farms, businesses, etc.) is not required. The Department will review the documentation
and make a determination as to whether a relocation plan is necessary. Relocation
considerations include the following:
• Vacant land, which is land that is not developed or being used for agricultural
purposes;
• Property vacated for the Project, then relocation applies; and
• Tenants include anyone who is living or storing their belongings on the property
with the owner’s consent, whether or not the “tenant” pays rent. Squatters are not
tenants.
If relocation is not required, the Department will issue a Certification Regarding Non-
application of Relocation Benefits and Indemnification Agreement (“Non-Relocation
Certification”). This Non-Relocation Certification must be executed by the
Applicant/borrower/sponsor prior to the Department executing the Standard
Agreement, and as a condition thereof. The Non-Relocation Certification
substantiates and certifies that there is no displacement including, but not limited to,
the displacement of tenants, businesses, and farms; therefore, no relocation is
required. Submission of thorough and clear supporting information will lead to a
more efficient review and decision.
The following are examples of supporting documentation for the Non-Relocation
Certification:
• Background information
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• Project information
• Reports from professionals, such as appraisal or soils report
• Purchase information
• Mini relocation plan with pictures of the vacant land
• Summary relocation report
• Scope of Work from the general contractor
• Letter from the Project engineer stating the scope of work
• Sales contract evidencing the purchase of vacant land
• ALTA survey of (purchased) vacant land
• Property tax assessment for vacant land
• Photographic evidence of vacant land
Pursuant to 24 C.F.R. § 92.353(g) regarding “Displacement, Relocation and Acquisition:
Appeals,” a person who disagrees with the participating jurisdiction's determination
concerning whether the person qualifies as a displaced person, or the amount of
relocation assistance for which the person may be eligible, may file a written appeal of
that determination with the jurisdiction. A low-income person who is dissatisfied with the
jurisdiction's determination on his or her appeal may submit a written request for review
of that determination to the HUD Field Office.
Procurement Requirements for State Recipients Using Administrative Subcontractors
Except for procurement of the NEPA consultant, which can be accomplished using the
small purchase procurement method (i.e., by use of informal price quotations), State
Recipients using administrative subcontractors paid with HOME Funds must follow a
competitive Request for Qualifications (RFQ) or Request for Proposals (RFP)
procurement process to select the administrative subcontractor. For information on this
procurement process, see the HOME Contract Management Manual at
http://www.hcd.ca.gov/grants-funding/active-funding/home/cmm.shtml
Single Audit Report Documentation and Reporting Requirements
The Awardee must collect and report data upon execution of the Regulatory Agreement
until the final Project Completion Report is accepted in the federal disbursement and
information system, and annual performance reports must be submitted to the
Department during the entire affordability period pertaining to the outcomes of the
program and pursuant to the Regulatory Agreement provisions.
Local government Applicants must comply with 2 C.F.R. Part 200.512 Single Audit
Report Submission requirements. The Department will make the determination on the
status of the Single Audit reporting compliance as of the date of application submission
by consultation with the California State Controller’s Office (SCO). Jurisdictions that are
exempt from filing must submit a copy of the exemption letter notifying the SCO of their
exempt status with their application.
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Applicants/Awardees are responsible for disclosing all changes to the Project since
submitting the application. Such changes could include, but are not limited to,
development team member changes, increased or decreased costs, intent to apply for
additional funds, changed Project description, environmental issues, and Project
timeline changes.
Questions regarding compliance with the submittal requirements can be directed to
HOMENOFA@hcd.ca.gov.
Violence Against Women Act Requirements
Projects must implement policies and practices that comply with the Violence Against
Women Act (“VAWA”) (Title VI-Safe Homes for Victims of Domestic Violence, Dating
Violence, Sexual Assault, and Stalking – Section 601 – 603 and 81 C.F.R. § 80724), in
accordance with federal HOME regulations at 24 C.F.R. § 92.359.
Fair Housing and Tenants’ Rights Protections
The Applicant/Awardee must comply with all applicable local, state, and federal laws,
constitutions, codes, standards, rules, guidelines, and regulations, including, without
limitation, those that pertain to accessibility, construction, health and safety, labor, fair
housing, fair employment practices, affirmative marketing and outreach practices,
nondiscrimination, and equal opportunity, where applicable.
To the furthest extent applicable and subject to federal preemption, the Applicant/Awardee
must comply with all relevant laws, including, without limitation, the California Fair
Employment and Housing Act (Gov. Code, § 12900 et seq.); the Unruh Civil Rights Act (Civ.
Code, § 51); Government Code § 11135 (the prohibition of discrimination in state-funded
programs); Government Code § 8899.50 (the duty to affirmatively further fair housing);
California’s Housing Element Law (Gov. Code, § 65583 et seq.); California Code of
Regulations, Title 2, §§12264 – 12271 (legally permissible consideration of criminal history
information in housing); Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.);
the ADA of 1990 (42 U.S.C. § 12101 et seq.); the Fair Housing Act (FHA) and amendments
(42 U.S.C. § 3601 et seq.); the Fair Housing Amendments Act of 1988; Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. § 794); the Architectural Barriers Act of 1968 (42
U.S.C. § 4151 et seq.); the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101 – 6107); and
all federal and state regulations implementing these laws.
Federal Section 3 Rule
In 2020, HUD published a final rule (24 C.F.R. Part 75) (“Section 3”), which outlines
requirements for creating economic opportunities for low and very low-income persons and
eligible businesses. To the greatest extent possible, Section 3 requires that recipients of
certain HUD financial assistance (which includes HOME funds) provide job training and
employment opportunities to low- or very low-income residents in connection with HOME
Projects and activities in their neighborhoods.
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VII. Other Terms and Conditions
A. Right to Modify or Suspend
The Department reserves the right, at is sole discretion, to suspend, rescind, amend,
modify, or supplement the provisions of this NOFA at any time, including without
limitation, the amount of funds available hereunder. If such an action occurs, the
Department will notify all interested parties via a Listserv notice and will post the
revisions to the Department website. Be sure to sign up for our Listserv at
https://www.hcd.ca.gov/contact-us/email-signup by choosing “Federal Programs.”
This NOFA is not a commitment of funds to any activity or Applicant.
B. Conflicts
In the event of any conflict between the terms of this NOFA and either applicable state
or federal law or regulation, the terms of the applicable state or federal law or regulation
(whichever is stricter) shall control. Applicants are deemed to have fully read and
understand all applicable state and federal laws, regulations, and guidelines pertaining
to the HOME Program, and understand and agree that the Department shall not be
responsible for any errors or omissions in the preparation of this NOFA.
C. False, Fictitious or Fraudulent Claims
Warning: Any person who knowingly makes a false claim or statement to HUD or the
Department in connection with this HOME NOFA may be subject to civil or criminal penalties
under 18 U.S.C. 287, 1001 and 31 U.S.C. 3729.
D. Detecting, Preventing, and Reporting Fraud
Fraud is a white-collar crime that has a devastating effect on the HOME program because
the HOME program beneficiaries are victims of this crime when the HOME program is
abused. The Department wants to stop any criminal assault on the HOME program it
administers, and in doing so ensure all HOME funds go to people it was designed to help and
improve their living conditions.
E. Combating Fraud
The HUD Office of Inspector General (OIG) is committed to protecting HUD’s programs,
operations, and beneficiaries from dishonest individuals and organizations.
HUD cannot combat fraud alone; they rely on the Department and HOME NOFA Applicants
to combat HOME program fraud.
HUD also relies on Applicants for, and people receiving, HUD benefits, such as: tenants
receiving rental assistance, borrowers with HUD insured loans, and/or citizens having their
communities restored using HUD grants.
The HUD OIG Hotline number is 1-800-347-3735. This is the primary means to submit
allegations of fraud, waste, abuse, mismanagement, or Whistleblower related matters for the
HOME program to the OIG.
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HUD OIG accepts reports of fraud, waste, abuse, or mismanagement in the HOME program
from HUD employees, anyone administering the HOME program, anyone working in the
HOME program, contractors, and the public.
Complaints can report mismanagement or violations of law, rules, or regulations by HUD
employees or program participants.
Fraud, waste and abuse in the HOME program and its operation may be reported in one of
the following four (4) ways:
By email to: hotline@hudoig.gov
By phone: Call toll free: 1-800-347-3735
By fax: 202-708-4829
By mail:
U.S. Department of Housing & Urban Development
HUD OIG, Office of Investigation, Room 1200
Field Office
One Sansome Street
San Francisco, CA 94104
(213) 534-2518
HUD OIG, Office of Investigation
Suite 4070
Regional Office
300 North Los Angeles Street
Los Angeles, CA 90012
(213) 534-2518.
F. Whistleblower Protection Acts
(Federal Whistleblower Protection Act (5 U.S.C Section 2302(b)(8))
The Federal Whistleblower Protection Act (WPA) protects employees from retaliation for
making protected disclosures. The WPA also provides penalties for supervisors who retaliate
against Whistleblowers.
1. A disclosure is protected under the WPA if the employee discloses information the
employee reasonably believes to be evidence of:
a. a violation of any law, rule, or regulation,
b. gross mismanagement,
c. a gross waste of funds,
d. an abuse of authority, or
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e. a substantial and specific danger to public health or safety.
2. In general, an employee or Applicant may make a protected disclosure to anyone,
including non-governmental audiences, unless the information is classified or specifically
prohibited by law from release. Options for making a protected disclosure include:
a. Informing a supervisor or someone higher up in management,
b. Submitting a complaint to the OIG by emailing the OIG at oig@ftc.gov,
c. Filing a complaint with the Office of Special Counsel (OSC) https://www.osc.gov/.
The California Whistleblower Protection Act (Title 2, Division 1, Chapter 6.5, Article 3.5, Gov.
Code §§ 8548-8548.5)
The California Whistleblower Protection Act authorizes the California State Auditor to receive
complaints from state employees and members of the public who wish to report an improper
governmental activity. An "improper governmental activity" is any action by a state agency or
any action by a state employee directly related to state government that:
1. Violates any state or federal law or regulation,
2. Violates an Executive Order of the Governor, a California Rule of Court, or any policy or
procedure required by the State Administrative Manual or State Contracting Manual, or
3. Is economically wasteful or involves gross misconduct, incompetency, or inefficiency.
Complaints received by the State Auditor are confidential, and the identity of the
complainant may not be revealed without the complainant's permission, aside from to an
appropriate law enforcement agency conducting a criminal investigation.
There are many ways to file a complaint:
1. By Telephone
Call the Whistleblower Hotline at (800) 952-5665 to file a complaint by talking to one of the
State Auditor's employees. The hotline generally is staffed Monday through Friday from 8:00
a.m. to 5:00 p.m. If when called, the hotline is not being staffed, or staff is occupied with other
calls, a voicemail message can be left requesting a return call.
2. By Mail or Facsimile
To file a complaint in writing, submit a letter to the State Auditor addressed as follows:
Investigations California State Auditor
P.O. Box 1019
Sacramento, CA 95812
Or the letter may be faxed to the State Auditor at (916) 322-2603.
As an alternative, a complaint form may be accessed electronically (which is available on the
State Auditor website at auditor.ca.gov). To submit, print it out, and return it by mail or
facsimile as stated above.
3. Online
Although the State Auditor does not accept complaints by email, complaints may be
submitted online at https://www.auditor.ca.gov/contactus/complaint.
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The State Auditor will not undertake an investigation unless there is a basis for believing that
a complaint has sufficient merit to warrant spending resources on an investigation. A
complaint should therefore include:
a. A clear and concise statement of what is being alleged to be improper activity and why
it is believed to be improper.
b. The name or other information that clearly identifies the person alleged to have acted
improperly and the department where that person works.
c. The names and contact information for any witnesses who can confirm the truth of the
complaint.
d. Copies of any documents that will support the complaint. (Do not submit original
documents, as they cannot be returned.)
G. Cancellation and Defaults
If HCD is required to repay HUD for HOME funds invested in affordable housing
because the Project failed to meet the required minimum period of affordability
(pursuant to 24 C.F.R. § 92.252(e)), then the Applicant/Developer/Contractor must
repay the same amount back to the Department upon demand.
Terminated Projects: If a HOME Project is terminated pursuant to 24 C.F.R. § 92.205
and the Department has to repay any HOME funds invested in the Project to the
participating jurisdiction's HOME Investment Trust Fund in accordance with 24 C.F.R. §
92.503(b), then Applicant/Sponsor/Developer/Borrower must repay that money back to
the Department, so the Department can be made whole.
H. Loan Closing Requirements
Sponsor must submit all Department Closing Checklist items well in advance of the
anticipated construction loan closing, occupancy, and permanent loan closing dates.
Sponsors and Borrowers should allow at minimum 60 days after they have submitted to
the Department the (i) final due diligence documents; and (ii) final signed transaction
summary report for a loan to close. With the Department’s current workload, the
Department strongly recommends Sponsors and Borrower allow at minimum 90 days
after submitting the final signed transaction summary for a HOME loan to close.
Failure by Sponsors and Borrowers to timely submit (i) the required due diligence
documentation; and (ii) the final signed transaction summary will result in an
unnecessary delay to the date when the Department loan will be able to close and may
result in extra costs to Borrower. Sponsors and Borrowers are responsible to plan
accordingly to ensure a timely closing.
VIII. List of Appendices
Appendix A: Eligible HOME Jurisdictions
Appendix B: CHDO Certification Instructions
Appendix C: Community Needs Score
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2023 State HOME Income Limits - Effective June 15, 2023
*Percentages may not be mathematically related to each other due to rounding
County Income Category*1 2 3 4 5 6 7 8
Alameda 30% Limits $31,050 $35,500 $39,950 $44,350 $47,900 $51,450 $55,000 $58,550
Very Low Income 50%$51,800 $59,200 $66,600 $73,950 $79,900 $85,800 $91,700 $97,650
60% Limits $62,160 $71,040 $79,920 $88,740 $95,880 $102,960 $110,040 $117,180
Low Income 80%$78,550 $89,750 $100,950 $112,150 $121,150 $130,100 $139,100 $148,050
Alpine 30% Limits $20,200 $23,100 $26,000 $28,850 $31,200 $33,500 $35,800 $38,100
Very Low Income 50%$33,650 $38,450 $43,250 $48,050 $51,900 $55,750 $59,600 $63,450
60% Limits $40,380 $46,140 $51,900 $57,660 $62,280 $66,900 $71,520 $76,140
Low Income 80%$53,850 $61,550 $69,250 $76,900 $83,100 $89,250 $95,400 $101,550
Amador 30% Limits $19,250 $22,000 $24,750 $27,500 $29,700 $31,900 $34,100 $36,300
Very Low Income 50%$32,100 $36,700 $41,300 $45,850 $49,550 $53,200 $56,900 $60,550
60% Limits $38,520 $44,040 $49,560 $55,020 $59,460 $63,840 $68,280 $72,660
Low Income 80%$51,350 $58,700 $66,050 $73,350 $79,250 $85,100 $91,000 $96,850
Butte 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Calaveras 30% Limits $20,050 $22,900 $25,750 $28,600 $30,900 $33,200 $35,500 $37,800
Very Low Income 50%$33,400 $38,150 $42,900 $47,650 $51,500 $55,300 $59,100 $62,900
60% Limits $40,080 $45,780 $51,480 $57,180 $61,800 $66,360 $70,920 $75,480
Low Income 80%$53,400 $61,000 $68,650 $76,250 $82,350 $88,450 $94,550 $100,650
Colusa 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Contra Costa 30% Limits $31,050 $35,500 $39,950 $44,350 $47,900 $51,450 $55,000 $58,550
Very Low Income 50%$51,800 $59,200 $66,600 $73,950 $79,900 $85,800 $91,700 $97,650
60% Limits $62,160 $71,040 $79,920 $88,740 $95,880 $102,960 $110,040 $117,180
Low Income 80%$78,550 $89,750 $100,950 $112,150 $121,150 $130,100 $139,100 $148,050
Del Norte 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
El Dorado 30% Limits $22,550 $25,750 $28,950 $32,150 $34,750 $37,300 $39,900 $42,450
Very Low Income 50%$37,550 $42,900 $48,250 $53,600 $57,900 $62,200 $66,500 $70,800
60% Limits $45,060 $51,480 $57,900 $64,320 $69,480 $74,640 $79,800 $84,960
Low Income 80%$60,050 $68,600 $77,200 $85,750 $92,650 $99,500 $106,350 $113,200
Fresno 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Glenn 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Humboldt 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Imperial 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Inyo 30% Limits $17,950 $20,500 $23,050 $25,600 $27,650 $29,700 $31,750 $33,800
Very Low Income 50%$29,900 $34,200 $38,450 $42,700 $46,150 $49,550 $52,950 $56,400
60% Limits $35,880 $41,040 $46,140 $51,240 $55,380 $59,460 $63,540 $67,680
Low Income 80%$47,850 $54,650 $61,500 $68,300 $73,800 $79,250 $84,700 $90,200
Kern 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Number of Persons in Household
ATTACHMENT 2
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2023 State HOME Income Limits - Effective June 15, 2023
*Percentages may not be mathematically related to each other due to rounding
County Income Category*1 2 3 4 5 6 7 8
Number of Persons in Household
Kings 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Lake 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Lassen 30% Limits $17,650 $20,150 $22,650 $25,150 $27,200 $29,200 $31,200 $33,200
Very Low Income 50%$29,350 $33,550 $37,750 $41,900 $45,300 $48,650 $52,000 $55,350
60% Limits $35,220 $40,260 $45,300 $50,280 $54,360 $58,380 $62,400 $66,420
Low Income 80%$46,950 $53,650 $60,350 $67,050 $72,450 $77,800 $83,150 $88,550
Los Angeles 30% Limits $26,500 $30,300 $34,100 $37,850 $40,900 $43,950 $46,950 $50,000
Very Low Income 50%$44,150 $50,450 $56,750 $63,050 $68,100 $73,150 $78,200 $83,250
60% Limits $52,980 $60,540 $68,100 $75,660 $81,720 $87,780 $93,840 $99,900
Low Income 80%$70,650 $80,750 $90,850 $100,900 $109,000 $117,050 $125,150 $133,200
Madera 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Marin 30% Limits $39,050 $44,600 $50,200 $55,750 $60,250 $64,700 $69,150 $73,600
Very Low Income 50%$65,050 $74,350 $83,650 $92,900 $100,350 $107,800 $115,200 $122,650
60% Limits $78,060 $89,220 $100,380 $111,480 $120,420 $129,360 $138,240 $147,180
Low Income 80%$104,100 $118,950 $133,800 $148,650 $160,550 $172,450 $184,350 $196,250
Mariposa 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Mendocino 30% Limits $17,850 $20,400 $22,950 $25,500 $27,550 $29,600 $31,650 $33,700
Very Low Income 50%$29,750 $34,000 $38,250 $42,500 $45,900 $49,300 $52,700 $56,100
60% Limits $35,700 $40,800 $45,900 $51,000 $55,080 $59,160 $63,240 $67,320
Low Income 80%$47,600 $54,400 $61,200 $68,000 $73,450 $78,900 $84,350 $89,800
Merced 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Modoc 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Mono 30% Limits $17,850 $20,400 $22,950 $25,500 $27,550 $29,600 $31,650 $33,700
Very Low Income 50%$29,750 $34,000 $38,250 $42,500 $45,900 $49,300 $52,700 $56,100
60% Limits $35,700 $40,800 $45,900 $51,000 $55,080 $59,160 $63,240 $67,320
Low Income 80%$47,600 $54,400 $61,200 $68,000 $73,450 $78,900 $84,350 $89,800
Monterey 30% Limits $25,300 $28,900 $32,500 $36,100 $39,000 $41,900 $44,800 $47,700
Very Low Income 50%$42,150 $48,200 $54,200 $60,200 $65,050 $69,850 $74,650 $79,500
60% Limits $50,580 $57,840 $65,040 $72,240 $78,060 $83,820 $89,580 $95,400
Low Income 80%$67,450 $77,100 $86,750 $96,350 $104,100 $111,800 $119,500 $127,200
Napa 30% Limits $28,050 $32,050 $36,050 $40,050 $43,300 $46,500 $49,700 $52,900
Very Low Income 50%$46,750 $53,400 $60,100 $66,750 $72,100 $77,450 $82,800 $88,150
60% Limits $56,100 $64,080 $72,120 $80,100 $86,520 $92,940 $99,360 $105,780
Low Income 80%$74,700 $85,400 $96,050 $106,700 $115,250 $123,800 $132,350 $140,850
Nevada 30% Limits $21,900 $25,000 $28,150 $31,250 $33,750 $36,250 $38,750 $41,250
Very Low Income 50%$36,500 $41,700 $46,900 $52,100 $56,300 $60,450 $64,650 $68,800
60% Limits $43,800 $50,040 $56,280 $62,520 $67,560 $72,540 $77,580 $82,560
Low Income 80%$58,350 $66,700 $75,050 $83,350 $90,050 $96,700 $103,400 $110,050
Orange 30% Limits $30,150 $34,450 $38,750 $43,050 $46,500 $49,950 $53,400 $56,850
Very Low Income 50%$50,250 $57,400 $64,600 $71,750 $77,500 $83,250 $89,000 $94,750
60% Limits $60,300 $68,880 $77,520 $86,100 $93,000 $99,900 $106,800 $113,700
Low Income 80%$80,400 $91,850 $103,350 $114,800 $124,000 $133,200 $142,400 $151,550
Placer 30% Limits $22,550 $25,750 $28,950 $32,150 $34,750 $37,300 $39,900 $42,450
Very Low Income 50%$37,550 $42,900 $48,250 $53,600 $57,900 $62,200 $66,500 $70,800
60% Limits $45,060 $51,480 $57,900 $64,320 $69,480 $74,640 $79,800 $84,960
Low Income 80%$60,050 $68,600 $77,200 $85,750 $92,650 $99,500 $106,350 $113,200
Page 139 of 157
2023 State HOME Income Limits - Effective June 15, 2023
*Percentages may not be mathematically related to each other due to rounding
County Income Category*1 2 3 4 5 6 7 8
Number of Persons in Household
Plumas 30% Limits $17,650 $20,150 $22,650 $25,150 $27,200 $29,200 $31,200 $33,200
Very Low Income 50%$29,350 $33,550 $37,750 $41,900 $45,300 $48,650 $52,000 $55,350
60% Limits $35,220 $40,260 $45,300 $50,280 $54,360 $58,380 $62,400 $66,420
Low Income 80%$46,950 $53,650 $60,350 $67,050 $72,450 $77,800 $83,150 $88,550
Riverside 30% Limits $19,600 $22,400 $25,200 $27,950 $30,200 $32,450 $34,700 $36,900
Very Low Income 50%$32,650 $37,300 $41,950 $46,600 $50,350 $54,100 $57,800 $61,550
60% Limits $39,180 $44,760 $50,340 $55,920 $60,420 $64,920 $69,360 $73,860
Low Income 80%$52,200 $59,650 $67,100 $74,550 $80,550 $86,500 $92,450 $98,450
Sacramento 30% Limits $22,550 $25,750 $28,950 $32,150 $34,750 $37,300 $39,900 $42,450
Very Low Income 50%$37,550 $42,900 $48,250 $53,600 $57,900 $62,200 $66,500 $70,800
60% Limits $45,060 $51,480 $57,900 $64,320 $69,480 $74,640 $79,800 $84,960
Low Income 80%$60,050 $68,600 $77,200 $85,750 $92,650 $99,500 $106,350 $113,200
San Benito 30% Limits $23,400 $26,750 $30,100 $33,400 $36,100 $38,750 $41,450 $44,100
Very Low Income 50%$39,000 $44,550 $50,100 $55,650 $60,150 $64,600 $69,050 $73,500
60% Limits $46,800 $53,460 $60,120 $66,780 $72,180 $77,520 $82,860 $88,200
Low Income 80%$62,350 $71,250 $80,150 $89,050 $96,200 $103,300 $110,450 $117,550
San Bernardino 30% Limits $19,600 $22,400 $25,200 $27,950 $30,200 $32,450 $34,700 $36,900
Very Low Income 50%$32,650 $37,300 $41,950 $46,600 $50,350 $54,100 $57,800 $61,550
60% Limits $39,180 $44,760 $50,340 $55,920 $60,420 $64,920 $69,360 $73,860
Low Income 80%$52,200 $59,650 $67,100 $74,550 $80,550 $86,500 $92,450 $98,450
San Diego 30% Limits $28,950 $33,100 $37,250 $41,350 $44,700 $48,000 $51,300 $54,600
Very Low Income 50%$48,250 $55,150 $62,050 $68,900 $74,450 $79,950 $85,450 $90,950
60% Limits $57,900 $66,180 $74,460 $82,680 $89,340 $95,940 $102,540 $109,140
Low Income 80%$77,200 $88,200 $99,250 $110,250 $119,100 $127,900 $136,750 $145,550
San Francisco 30% Limits $39,050 $44,600 $50,200 $55,750 $60,250 $64,700 $69,150 $73,600
Very Low Income 50%$65,050 $74,350 $83,650 $92,900 $100,350 $107,800 $115,200 $122,650
60% Limits $78,060 $89,220 $100,380 $111,480 $120,420 $129,360 $138,240 $147,180
Low Income 80%$104,100 $118,950 $133,800 $148,650 $160,550 $172,450 $184,350 $196,250
San Joaquin 30% Limits $18,450 $21,050 $23,700 $26,300 $28,450 $30,550 $32,650 $34,750
Very Low Income 50%$30,700 $35,100 $39,500 $43,850 $47,400 $50,900 $54,400 $57,900
60% Limits $36,840 $42,120 $47,400 $52,620 $56,880 $61,080 $65,280 $69,480
Low Income 80%$49,100 $56,100 $63,100 $70,100 $75,750 $81,350 $86,950 $92,550
San Luis Obispo 30% Limits $24,350 $27,800 $31,300 $34,750 $37,550 $40,350 $43,100 $45,900
Very Low Income 50%$40,550 $46,350 $52,150 $57,900 $62,550 $67,200 $71,800 $76,450
60% Limits $48,660 $55,620 $62,580 $69,480 $75,060 $80,640 $86,160 $91,740
Low Income 80%$64,900 $74,150 $83,400 $92,650 $100,100 $107,500 $114,900 $122,300
San Mateo 30% Limits $39,050 $44,600 $50,200 $55,750 $60,250 $64,700 $69,150 $73,600
Very Low Income 50%$65,050 $74,350 $83,650 $92,900 $100,350 $107,800 $115,200 $122,650
60% Limits $78,060 $89,220 $100,380 $111,480 $120,420 $129,360 $138,240 $147,180
Low Income 80%$104,100 $118,950 $133,800 $148,650 $160,550 $172,450 $184,350 $196,250
Santa Barbara 30% Limits $31,050 $35,500 $39,950 $44,350 $47,900 $51,450 $55,000 $58,550
Very Low Income 50%$51,800 $59,200 $66,600 $73,950 $79,900 $85,800 $91,700 $97,650
60% Limits $62,160 $71,040 $79,920 $88,740 $95,880 $102,960 $110,040 $117,180
Low Income 80%$82,950 $94,800 $106,650 $118,500 $128,000 $137,500 $146,950 $156,450
Santa Clara 30% Limits $37,450 $42,800 $48,150 $53,500 $57,800 $62,100 $66,350 $70,650
Very Low Income 50%$62,450 $71,400 $80,300 $89,200 $96,350 $103,500 $110,650 $117,750
60% Limits $74,940 $85,680 $96,360 $107,040 $115,620 $124,200 $132,780 $141,300
Low Income 80%$96,000 $109,700 $123,400 $137,100 $148,100 $159,050 $170,050 $181,000
Santa Cruz 30% Limits $34,600 $39,550 $44,500 $49,400 $53,400 $57,350 $61,300 $65,250
Very Low Income 50%$57,650 $65,900 $74,150 $82,350 $88,950 $95,550 $102,150 $108,750
60% Limits $69,180 $79,080 $88,980 $98,820 $106,740 $114,660 $122,580 $130,500
Low Income 80%$92,500 $105,700 $118,900 $132,100 $142,700 $153,250 $163,850 $174,400
Shasta 30% Limits $17,650 $20,200 $22,700 $25,200 $27,250 $29,250 $31,250 $33,300
Very Low Income 50%$29,400 $33,600 $37,800 $42,000 $45,400 $48,750 $52,100 $55,450
60% Limits $35,280 $40,320 $45,360 $50,400 $54,480 $58,500 $62,520 $66,540
Low Income 80%$47,050 $53,800 $60,500 $67,200 $72,600 $78,000 $83,350 $88,750
Sierra 30% Limits $18,000 $20,550 $23,100 $25,650 $27,750 $29,800 $31,850 $33,900
Very Low Income 50%$29,950 $34,200 $38,500 $42,750 $46,200 $49,600 $53,050 $56,450
60% Limits $35,940 $41,040 $46,200 $51,300 $55,440 $59,520 $63,660 $67,740
Low Income 80%$47,900 $54,750 $61,600 $68,400 $73,900 $79,350 $84,850 $90,300
Siskiyou 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
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2023 State HOME Income Limits - Effective June 15, 2023
*Percentages may not be mathematically related to each other due to rounding
County Income Category*1 2 3 4 5 6 7 8
Number of Persons in Household
Solano 30% Limits $24,050 $27,450 $30,900 $34,300 $37,050 $39,800 $42,550 $45,300
Very Low Income 50%$40,050 $45,800 $51,500 $57,200 $61,800 $66,400 $70,950 $75,550
60% Limits $48,060 $54,960 $61,800 $68,640 $74,160 $79,680 $85,140 $90,660
Low Income 80%$64,050 $73,200 $82,350 $91,500 $98,850 $106,150 $113,500 $120,800
Sonoma 30% Limits $26,450 $30,200 $34,000 $37,750 $40,800 $43,800 $46,850 $49,850
Very Low Income 50%$44,050 $50,350 $56,650 $62,900 $67,950 $73,000 $78,000 $83,050
60% Limits $52,860 $60,420 $67,980 $75,480 $81,540 $87,600 $93,600 $99,660
Low Income 80%$70,500 $80,550 $90,600 $100,650 $108,750 $116,800 $124,850 $132,900
Stanislaus 30% Limits $17,750 $20,250 $22,800 $25,300 $27,350 $29,350 $31,400 $33,400
Very Low Income 50%$29,550 $33,800 $38,000 $42,200 $45,600 $49,000 $52,350 $55,750
60% Limits $35,460 $40,560 $45,600 $50,640 $54,720 $58,800 $62,820 $66,900
Low Income 80%$47,250 $54,000 $60,750 $67,500 $72,900 $78,300 $83,700 $89,100
Sutter 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Tehama 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Trinity 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Tulare 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
Tuolumne 30% Limits $18,550 $21,200 $23,850 $26,450 $28,600 $30,700 $32,800 $34,950
Very Low Income 50%$30,850 $35,250 $39,650 $44,050 $47,600 $51,100 $54,650 $58,150
60% Limits $37,020 $42,300 $47,580 $52,860 $57,120 $61,320 $65,580 $69,780
Low Income 80%$49,350 $56,400 $63,450 $70,450 $76,100 $81,750 $87,400 $93,000
Ventura 30% Limits $27,900 $31,900 $35,900 $39,850 $43,050 $46,250 $49,450 $52,650
Very Low Income 50%$46,500 $53,150 $59,800 $66,400 $71,750 $77,050 $82,350 $87,650
60% Limits $55,800 $63,780 $71,760 $79,680 $86,100 $92,460 $98,820 $105,180
Low Income 80%$74,400 $85,000 $95,650 $106,250 $114,750 $123,250 $131,750 $140,250
Yolo 30% Limits $22,050 $25,200 $28,350 $31,450 $34,000 $36,500 $39,000 $41,550
Very Low Income 50%$36,750 $42,000 $47,250 $52,450 $56,650 $60,850 $65,050 $69,250
60% Limits $44,100 $50,400 $56,700 $62,940 $67,980 $73,020 $78,060 $83,100
Low Income 80%$58,750 $67,150 $75,550 $83,900 $90,650 $97,350 $104,050 $110,750
Yuba 30% Limits $17,350 $19,800 $22,300 $24,750 $26,750 $28,750 $30,700 $32,700
Very Low Income 50%$28,900 $33,000 $37,150 $41,250 $44,550 $47,850 $51,150 $54,450
60% Limits $34,680 $39,600 $44,580 $49,500 $53,460 $57,420 $61,380 $65,340
Low Income 80%$46,200 $52,800 $59,400 $65,950 $71,250 $76,550 $81,800 $87,100
https://www.hudexchange.info/programs/home/home-income-limits/
For all income categories, the income limits for households larger than eight persons are determined as follows: For each person in excess
of eight, add eight percent of the four-person "50%" limit to the "50%" limit for eight persons and round the answer to the nearest $50. For
example, the nine-person "50%" limit for Yuba County equals $41,260 ($29,450 * 0.08 = $2,356, added to $38,900 = $41,256, rounded to
$41,260).
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ATTACHMENT 3
Page 1 of 2
RESOLUTION NO. 2024-__
RESOLUTION OF THE UKIAH CITY COUNCIL AUTHORIZING THE SUBMITTAL OF AN
APPLICATION TO THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS
PROGRAM; AND IF SELECTED, THE EXECUTION OF A STANDARD AGREEMENT, ANY
AMENDMENTS THERETO, AND OF ANY RELATED DOCUMENTS NECESSARY TO
PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS PROGRAM.
WHEREAS:
A. The California Department of Housing and Community Development (the
“Department”) is authorized to allocate HOME Investment Partnerships Program
(“HOME”) funds made available from the U.S. Department of Housing and Urban
Development (“HUD”). HOME funds are to be used for the purposes set forth in Title
II of the Cranston-Gonzalez National Affordable Housing Act of 1990, in federal
implementing regulations set forth in Title 24 of the Code of Federal Regulations, part
92, and in Title 25 of the California Code of Regulations commencing with section
8200.
B. On January 19, 2024, the Department issued a Notice of Funding Availability
announcing the availability of funds under the HOME program (the “NOFA”).
C. In response to the January 2024 HOME NOFA, City of Ukiah, a political subdivision of
the State of California (the “Applicant”), wishes to apply to the Department for, and
receive an allocation of, HOME funds.
NOW, THEREFORE, BE IT RESOLVED by the Ukiah City Council as follows:
1. In response to the January 2024 HOME NOFA, the Applicant shall submit an
application to the Department to participate in the HOME program and for an
allocation of funds not to exceed Five Million One Hundred And Fifty Thousand
Dollars ($5,150,000) for the following activities and/or programs:
Project Activity – Rental Rehabilitation Project $5,000,000
Activity Delivery – Rental Rehabilitation Project $ 75,000
General Administration – Project Activity $ 75,000
Total $5,150,000
To be located in the incorporated area of the City of Ukiah.
2. If the application for funding is approved, then the Applicant hereby agrees to use
the HOME funds for eligible activities in the manner presented in its application as
approved by the Department in accordance with the statutes and regulations cited
above. The Applicant will also execute a Standard Agreement, any amendments
thereto, and any and all other documents or instruments necessary or required by
the Department or HUD for participation in the HOME program (collectively, the
required documents).
3. The Applicant authorizes the City Manager or their designee(s) to execute, in the
name of the Applicant, the HOME Standard Agreement.
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4. The Applicant authorizes the City Manager, or the Deputy City Manager, or the
Director of Community Development, or their designee(s), to execute, in the name
of the Applicant, all other required documents.
PASSED AND ADOPTED this 3rd day of April, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________
Josefina Dueñas, Mayor
The undersigned City Clerk of the Applicant does hereby attest and certify that the foregoing is a
true and full copy of a resolution of the governing board of the Applicant passed and adopted at
a duly convened meeting on the date set forth above, and said resolution has not been altered,
amended, or repealed.
_________________________ _______________
Kristine Lawler, City Clerk/CMC Date
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Page 1 of 2
Agenda Item No: 13.a.
MEETING DATE/TIME: 4/3/2024
ITEM NO: 2024-1673
AGENDA SUMMARY REPORT
SUBJECT: Review of Application Received, and Possible Adoption of Resolution Appointing Angie Grainger
to the City of Ukiah Planning Commission.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Kristine Lawler, City Clerk and Craig Schlatter,
Community Development Director
ATTACHMENTS:
1. Application - Angie Grainger
2. Proposed Resolution
Summary: The City Council will review an application received, and possibly adopt a resolution appointing
Angie Grainger to the City of Ukiah Planning Commission.
Background: On January 20, 2021, the City Council voted to amend the procedure for filling vacancies on the
Planning Commission to solicit applicants with the technical experience and qualifications needed to make the
decisions required in their role as a Planning Commissioner. An Ordinance was then introduced on February
3rd and adopted on February 17th to amend Division 1, Chapter 4, Article 4 of the City Code Regarding the
Procedure for Filling Vacancies on the Planning Commission. This ordinance went into effect on March 19,
2021.
A former Planning Commissioner, Michelle Johnson, resigned on July 26, 2023, leaving her seat as an
unexpired term, ending on April 7, 2025. The position has been noticed in the Ukiah Daily Journal numerous
times, and posted at the Library, online, in the glass cabinet in front of the Civic Center, and in the Public View
Binder since July 26, 2023, with no other applications having been received.
Discussion: The primary role of a Planning Commissioner related to "current planning" (i.e. the granting of
major discretionary entitlements) is to objectively determine facts and draw conclusions from those facts,
basing decision on existing policy (set by City Council) and law; and considering Staff analysis, including
agency goals and policies, along with community input, making recommendations and decisions based upon
findings of fact.
Staff recommends that Council review the application (Attachment 1), interview the applicant if there are any
questions, then make the nomination and adopt the resolution (Attachment 2) appointing Angie Grainger to the
Planning Commission to fill the unexpired term of Michelle Johnson, with an expiration date of April 7, 2025.
Recommended Action: 1) Review, possibly interview applicant, and if necessary discuss application
received; 2) adopt resolution appointing Angie Grainer to the Planning Commission.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
Page 144 of 157
Page 2 of 2
COORDINATED WITH: Craig Schlatter, Community Development Director
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive
workplace and workforce that reflects, values, and celebrates the diverse community we serve. Goal 3 –
Recruit, retain and advance a community of staff that reflects, values, and celebrates the diversity of the
community we serve Goal 5 – Instill diversity, equity, and inclusion as essential core elements of policy-
making, accountability, and delivery of City services.
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
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Attachment 2
RESOLUTION NO. 2024-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPOINTING ANGIE GRAINGER TO THE
PLANNING COMMISSION TO FILL THE UNEXPIRED TERM OF MICHELLE JOHNSON, TERM ENDING
APRIL 7, 2025.
WHEREAS, pursuant to Ordinance 1211, members of the Planning Commission shall be appointed by a
majority of the City Council, each to serve at the will of the City Council up to a term of four (4) years; and
WHEREAS, Michelle Johnson resigned on July 26, 2023, leaving an open term expiring on April 7, 2025; and
WHEREAS, the vacancy has been posted online, in the glass case in front of the Civic Center, and sent to the
Library for posting since July 26, 2023; and was published in the Ukiah Daily Journal on July 29, 2023, August
22, 2023, September 29, 2023, and December 5, 2023; and
WHEREAS, the City Clerk’s office received an application from Angie Grainger on March 27, 2024, with no
other applications having been received; and
WHEREAS, the City Council met on April 3, 2024, reviewed the application and asked any questions that they
may have had for the applicant.
NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council approves the nomination, and does hereby
appoint the following person and term:
PASSED AND ADOPTED this 3rd day of April, 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Josefina Dueñas, Mayor
ATTEST:
__________________________________
Kristine Lawler, City Clerk
BOARD/
COMMISSION
NAME POSITION TERM
EXPIRATION
Planning Commission Angie Grainger
(filling the unexpired term of Michelle Johnson) Commissioner April 7, 2025
Page 153 of 157
Page 1 of 1
Agenda Item No: 14.a.
MEETING DATE/TIME: 4/3/2024
ITEM NO: 2024-1670
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Dueñas and Various Councilmembers
ATTACHMENTS:
1. 2024 City Council Special Assignments and Ad Hocs
Summary: City Council members will provide reports and updates on their committee and ad hoc
assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These
assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and
ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending
business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the
agenda to provide the City Council members an expanded opportunity to report on assignments and modify
assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc
assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 154 of 157
2024 CITY COUNCIL SPECIAL ASSIGNMENT LIST
LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
City Broadband Project TBD TBD
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
to evaluate the Request for Proposal (RFP) for the Internet Service
Provider (ISP) for the California's Public Utilities Commission (CPUC) Last
Mile Broadband
Orozco Jim Robbins, Grants Manager, 463-6708;
jrobbins@cityofukiah.com
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Disaster Council
Shall meet a minimum of
once a year at a time and
place designated upon
call of the chair
Place designated upon call of the chair or, if
she/he is unavailable or unable to call such
meeting, the first vice chair and then the City
Manager or her/his designee.
Office of Emergency Management
300 Seminary Ave.
Ukiah, CA 95482
467-5720 - Traci Boyl
Develop any necessary emergency and mutual aid plans, agreements,
ordinances, resolutions, rules, and regulations.
Orozco
Duenas- Alternate
Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Greater Ukiah Business & Tourism
Alliance (GUPTA)
4th Monday of month,
10:0 a.m.
200 S School St.
Ukiah, CA 95482
200 S School St.
Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic
downtown and businesses within the greater Ukiah area
Marianne Davison - Community
Services Department Staff
Duenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of month,
6:00 p.m.
Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current water rights: Potter
Valley project - Eel River Diversion
Rodin
Orozco - Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
North Coast Opportunities (NCO)4th Wednesday of
month, 2 p.m.Alternating locations - Ukiah and Lakeport
Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to become self reliant Burgess
Jake Burgess, Community Services Supervisor;
463-6201
jburgess@cityofukiah.com
Sun House Guild ex officio 2nd Tuesday of month,
4:30 p.m.
Sun House
431 S. Main St.
Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Duenas
Neil Davis - Alternate
David Burton, Museum Director; 467-2836
dburton@cityofukiah.com
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of month,
1:30 p.m.
Board of Supervisors Chambers; 501 Low
Gap Road
Ukiah, CA
County Executive Office
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley
basin
Crane
Duenas- Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
City Selection Committee Called as required by the
Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use Commission
(Mayor - Primary; Vice Mayor - Alternate)
Mayor Duenas
Vice Mayor Crane - Alternate
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of month,
2:00 p.m.
Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and business loan program Riley
(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Library Advisory Board
3rd Wednesdays of
alternate months; 1:00
p.m.
Various Mendocino County Libraries Ukiah County Library
463-4491 Review library policy and activities Sher
Rodin - Alternate
Kristine Lawler, City Clerk; 463-6217;
klawler@cityofukiah.com
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 W est Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District
Supervisor
Rodin
Crane- Alternate
Sage Sangiacomo, City Manager;
463-6221; ssangiacomo@cityofukiah.com
Mendocino County 2nd District Liaison 1st Wednesdays of
month, 8:00 a.m.
Civic Center Annex
conference room #5
411 W est Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd
District Supervisor
Duenas
Rodin - Alternate
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation, infrastructure and project
County wide
Duenas
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for the orderly growth of
the airport and the surrounding area, and safeguard the general welfare of
the inhabitants within the vicinity
Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
gowen@cityofukiah.com
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m.Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence, annexation, service
areas, and special districts
Rodin
Crane - Alternate for both city seat
members on Commission
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Updated: 2/22/2024
ATTACHMENT 1
Page 155 of 157
2024 CITY COUNCIL SPECIAL ASSIGNMENT LIST
MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.
Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Crane
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.
Alternating locations - Ukiah Conference
Center or Fort Bragg, or Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Sher
Duenas - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of
month, 7:45 a.m.776 S. State Street Conference Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol prevention, healthy
alternatives and empowering youth to make healthy choices
Cedric Crook, Police Chief
Duenas - Alternate
Cedric Crook, Police Chief; 463-6771;
ccrook@cityofukiah.com
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
rrfc@pacific.net; 462-5278
Proactively manage the water resources of the upper Russian River for the
benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Ukiah Players Theater Board of
Directors
3rd Tuesday of month,
6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of the Ukiah Players
Theater
Greg Owen, Airport Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor, Superintendent, and
City Manager
Duenas
Rodin - Alternate
Sage Sangiacomo, City Manager
Cedric Crook, Police Chief
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Great Redwood Trail Agency Bi-monthly, 3rd
Thursdays, 10:30 a.m.Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure meeting the freight and
passenger needs of the region
Rodin
Duenas - Alternate
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend division meetings
throughout the year to share what they are doing and advocate for their
interests in Sacramento
Duenas
Orozco - Alternate
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Russian River Watershed Association
(RRWA)
4th Thursday of month,
9:00 a.m. (only 5 times a
year)
Windsor Town Hall
Russian River Watershed Association
425 South Main St., Sebastopol, CA
95472
508-3670
Consider issues related to Russian river - plans projects and funding
requests
Rodin
Sher - Alternate
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Northern California Power Agency
(NCPA) - Commission
4th Thursday of month,
9:00 a.m. (see NCPA
calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and operating power
generation, providing scheduling and related energy services and providing
regulatory and legislative support.
Crane - Commissioner
Sher - City Council Alternate
Sauers - Alternate and Commissioner in
absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of month,
10:00 AM Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and expenditures of the
LEC 300 MW generating project.
Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463-6286, csauers@cityofukiah.com
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m.35 Iron Point Circle Suite 225 Folsom, CA
35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; info@tanc.us
Provide electric transmission to its Member utilities through transmission
line ownership or contract arrangements.
Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Diversity and Equity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Fire Executive Committee
2nd Tue, every other
month beginning in
January; 5:00 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
sabba@cityofukiah.com
Per the recently adopted agreement between the City of Ukiah and the
Ukiah Valley Fire Protection District Orozco/Sher
Doug Hutchison, Fire Chief; 463-6263;
dhutchison@cityofukiah.com
Countywide Oversight Board to the
RDA Successor Agencies
4th Thursday of January,
4:00 p.m.; meets
annually
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: City Clerk
300 Seminary Ave.
Ukiah, CA 95482
Oversee and direct the Successor Agencies of the former redevelopment
agencies Crane
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Kristine Lawler, City Clerk; 463-6217,
klawler@cityofukiah.com
Water Executive Committee
(Ukiah Valley Water Authority)
1st Tue of each month
at 6:00 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: Sean White
300 Seminary Ave.
Ukiah, CA 95482
Oversight of UVWA; set annual budget for the combined water system;
Manage rates and collect levies; modify existing water rights for the
provision of water service; mediation and dispute resolution;
Crane/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Updated: 2/22/2024
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COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director;
463-629586 csauers@cityofukiah.com
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer ; 463-
6280 teriksen@cityofukiah.com
Advance Planning & Policy for Sphere of Influence
(SOI), Municipal Service Review (MSR), Annexation,
Tax Sharing, Detachment, and Out of Area Service
Agreements
Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
UVSD/ City Relations
Ad hoc committee to address specific issues with the Ukiah
Valley Sanitation District, including discussion of overall sewer
system service delivery policies, operating policy revisions,
potential revisions to the current Operating Agreement, and
cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463-6220 dbuffalo@cityofukiah.com
Sean White, Water Resources Director
463-5712 swhite@cityofukiah.com
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer ; 463-
6280 teriksen@cityofukiah.com
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer ; 463-
6280 teriksen@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Special Districts (Water District Consolidation)Orozco/Crane Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer
463-6284 jbenson@cityofukiah.com
Mendocino County Courthouse Project and Reuse Sher/Orozco Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Climate Action Plan
Will coordinate with the Community Development Director to
identify and assign representation to each of the identified
categories, and also coordinate with the Community
Development Director and the Climate Action Plan Working
Group related to other outreach efforts during the development
of the draft municipal Climate Action Plan related to the 2040
General Plan
Sher/Duenas
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
City's 150-Year Anniversary Planning Orozco/Rodin Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Zoning Reform
(previously was the Community Development Fee Review
ad hoc)
function is to explore creation of a new ministerial zoning
permit and identify additional zoning streamlining and reform
efforts to provide better and more consistent development
outcomes
Crane/Orozco
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Community Health Needs Assessment (CHNA)
Steering Committee
assist in the creation of the 2025 CHNA Report for the
communities served by the three Adventist Health hospitals in
Mendocino County. providing insight, identifying, gathering and
analyzing the health needs of our community. Additionally
Rodin/Sher
Jeremy Malin, NP
Director of Community Health Analytics
Adventist Health Howard Memorial
Adventist Health Ukiah Valley
Adventist Health Mendocino Coast
978-289-3330; malinjr@ah.org
2024 AD HOC COMMITTEES
Updated: 2/22/2024
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