HomeMy WebLinkAboutMead & Hunt 2022-11-10; Amendment 1 2024-03-14 Mead FORM CONTRACT AMENDMENT 10-2023
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COU 2223-140-A1
CLIENT CONTRACT AMENDMENT
March 14, 2024
Greg Owen Project Name: Runway 15-33 MIRL, FAA PAP[ and REIL
Airport Manager Installation — Phase 2
City of Ukiah Project Location: Ukiah Municipal Airport, Ukiah, CA
300 Seminary Avenue Mead & Hunt No.: 2112200-192335.01
Ukiah, CA 95482-5400 City of Ukiah No.: N/A
Email: gowen6a cityofukiah.com Mead & Hunt Manager: Jeff Leonard
Subject: Amendment No. 01 to above-referenced Project for Additional Topographic Survey
for PAPI Obstacle Clearance Surface (OCS)Analysis
Dear Mr. Owen :
An amendment is being requested for the above-referenced PROJECT. The work in this Amendment is in
addition to the Scope of Services stated in the contract between City of Ukiah (the "CLIENT")and Mead
and Hunt(the "CONSULTANT")dated November 10, 2022 (as previously amended, the"CONTRACT").
This work will be for Professional Survey services to determine tree obstructions that penetrate the PAPI
OCS.
The CLIENT agrees that the CONSULTANT shall provide professional consulting services for the
PROJECT as set forth in this Amendment and the CLIENT shall provide payment for those services as
provided for in this Amendment.
A description of our understanding of the Amended PROJECT Scope of Services, Schedule, and
Compensation is provided below and further detailed in the attached Exhibit A, Scope of Surveying
Services (Brelje & Race).
Reason for Amendment
The CLIENT is requesting survey services to evaluate the tree penetrations located within the OCS of the
recently installed FAA-owned and maintained PAPI. Work will be performed by Brelje and Race
Consulting Engineers through a subcontract with the CONSULTANT.
Amended Scope of Services
The following Tasks are included as part of this amendment as further detailed in Exhibit A:
• Initial field survey and setup on the runway to confirm elevations of trees penetrating the PAPI OCS.
• Field survey to identify base elevations of the trees and heights to which they need to be
topped/removed to clear OCS.
• Post tree topping/removal survey to confirm OCS is clear prior to flight check.
��Iead& Hunt, Inc 11360 191"Hale Drive, Suite 200, Windsor, CA 95492-7717 1 707-52n-5010 1 meadhuritr.,om
Mead FORM AMD 10-2023
" Hunt
Amended Schedule
The end date of the original contract will not be extended.
Amended Compensation
Form of compensation for work as stated in this Amendment will be in accordance with the original
CONTRACT. The CLIENT will pay the CONSULTANT a time-and-expense increase of Twenty Thousand
Seven Hundred Dollars ($20,700)for the work performed under this Amendment, which includes Brelje
& Race's cost plus 15% markup. CONSULTANT's direct labor and expense fees will be charged against
the original Phase 5 not-to-exceed budget. This Amendment results in a revised total contract amount of
$240,610.90 for the PROJECT.
Authorization for Amendment
The Amended Scope of Services, Schedule, and Compensation stated in this Amendment are valid for a
period of thirty (30) days from date of issuance. If authorization to proceed is not received during this
period, this amendment may be reviewed and modified by CONSULTANT.
Signatures of authorized representatives of CLIENT and CONSULTANT shall amend the CONTRACT,
and receipt of one signed copy shall be considered authorization to proceed with the work described in
this Amendment. All services will be performed in accordance with the CONTRACT and amendments, if
applicable.
We appreciate the opportunity to submit this proposal to City of Ukiah.
Respectfully submitted, Approved bv: MEAD AND HUNT,INC.
MEAD AND HUNT, INC.
By:
q1,-1L&dnard"
Name: Scott Van Gompel, PE
Project Manager
Title: Vice President
Exhibit included:
Exhibit A—Bre je & Race Scope of Services Date &aj 2 ,262
Accepted by: CITY OF UKIAH
By: 5s� .......-
Name: Sage Sangiacomo
Title: City Manager
The above person is authorized to sign for Client and bind the Client to
the terms hereof.
Date: Mar 27, 2024
X:�21122001192335.021CFEEIAmendmentlAmendment No.1-UKI Runway Rehab Phase 2.docx
Brel & Race
�"�---�--- — CONSULTING ENGINEERS
EXHIBIT A
SCOPE OF SURVEYING SERVICES
for
MEAD&HUNT
UKIAH AIRPORT PAPI OBSTACLE CLEARANCE SURFACE
prepared by
BRELJE&RACE CONSULTING ENGINEERS
B&R Job No. 4381.02
MARCH 5, 2024
PROJECT UNDERSTANDING
It is understood that Mead&Hunt would like Brelje and Race to perform surveying services for the PAPI
obstacle clearance surface. This survey will determine the horizontal location of trees and the elevation of
their correlating treetops that are penetrating or within 5 feet or less of penetrating the PAPI Obstacle
Clearance Surface (OCS) as described by the documents received via email from Jeff Leonard of Mead &
Hunt on February 29, 2024. Utilizing existing survey control coordinates as shown on exhibit G-041
received from Mead&Hunt.
The survey will consist of horizontal and vertical locations of all trees,treetops, and obstructions located
within the 15' deflection angle from the centerline of the Ukiah Municipal Airport and above or within 5
feet or less of the zenith angle of both 88°10' (1°50' from level) and 87°40' (2°20' from level) from the
calculated stationing determined by the instrument height to be in alignment of the OCS.
This survey will also confirm the existing elevations of the runway centerline at the threshold station of
20+00,the runway centerline at point"D" at station 25+82.01 (5.00'instrument height),and the PAPI
aperture elevation.
Upon completion of the site visits Brelje and Race will send Mead&Hund electronic copies of the
topographic survey stamped and sealed by a Professional Land Surveyor.
475 Aviation Blvd.,Suite 120•Santa Rosa,CA 95403•v:707-576-1322
www.brce.com
SCOPE OF SERVICES
Survey Scope of Work
1.01 Field Survey to confirm elevations.
Confirm the elevations of the aforesaid threshold,point"D" and PAPI aperture.
1.02 Field Survey for Location of Obstacles.
Complete a site visit to survey all obstacles within the parameters of the (CSC.
1.03 Field Survey for Location of Obstacles.
Complete a site visit to survey tree tops post removal.
1.04 Deliverables.
Provide electronic copies of the topographic survey stamped and sealed by a Professional
Land Surveyor.
FEES
Our fees for the above work will be billed monthly on a time and materials basis per the attached Rate Schedule
dated March 1,2025, and are not expected to exceed the estimated fees per phase listed below without prior
notification and approval by client:
Items 1.01 through 1.04 $18,000.00
Excluding fees for reproduction and plotting services which will be billed in addition to the engineering fees.
ASSUMPTIONS AND LIMITATIONS
1. The Engineers Services Rate Schedule is adjusted March 1 of each calendar year. Any work
performed after March 1 of any given year would be subject to fee adjustment based on the current
fee schedule.
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