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HomeMy WebLinkAboutMin 05-19-93MINUTES OF THE CITY COUNCIL OF THE CITY OF UKIAH - May 19. 1993 The City Council convened in a regular meeting, of which the agenda was legally noticed and posted, at 6:31 p.m., in the Council Chambers of the civic Center, 300 Seminary Avenue. Roll was taken and the following Councilmembers were present: Mastin, Malone, Wattenburger, Shoemaker and Mayor Schneiter. Staff present: City Clerk McKay, City Manager Rough, city Attorney Rapport, Public Works Director Goforth, Finance Director Burt, Redevelopment/Economic Development Coordinator DeKnoblough, Principal Planner Sawyer, City Engineer Beard, Community Development Director Harris, Golf/Parks Superintendent Carpenter, Acting Executive Assistant Yoast, and Public Safety Director Keplinger. INVOCATION/PLEDGE OF ALLEGIANCE The Invocation was delivered by the City Clerk and the Pledge of Allegiance was led by Mayor Schneiter. PROCLAMATIONS 4a. Declarinq Greater Chamber of Commerce Week May 24 - 31, 1993 Mayor Schneiter read and presented the Proclamation to the Greater Ukiah Chamber of Commerce Board of Directors Donovan Albright, Monte Hill, Vince Prunty, Roy Smith, Jim Morris, Lynn Wood, and staff of Executive Director Elizabeth Christian, Loal Kuck and Jane Cotter. Ms. Christian presented Council and the City Manager with their own individual new "Ukiah is No. 1 Best Small Town in California" t-shirts. 4b. Declarinq Ukiah Bike Week June 5 to 11, 1993 Mayor Schneiter read and presented the Proclamation to Steve Turner, who provided a brief overview of upcoming bicycle awareness and educational events and reminded Council that June 9th is the official "Bike to Work Day". INTRODUCTION OF NEW EMPLOYEE 5a. Brad Butterfield - Parks Maintenance The Golf/Parks Superintendent introduced Brad Butterfield, who has been hired as a year round, part time Park Maintenance Attendant, and provided Council with a brief biography. 6. Approval/Correction of Minutes of May 5. 1993 Reqular Meetinq Councilmember Mastin made a correction to Page 3, ninth paragraph, line 1, changing "Martin" to "Mastin". M/S Malone/Mastin to approve the minutes of the regular meeting of May 5, 1993, as amended. The motion was carried by the following roll call vote: AYES: Councilme~ers Mastin, Malone, Wattenburger, Shoemaker, and Mayo~ Schneiter. NOES: None. I 7. Riqht to Appeal Decision Mayor Schneiter reviewed Section 1094.6 of the California Code of Civil Procedures regarding the appeal process. CONSENT CALENDAR M/S Malone/Wattenburger to approve the Consent Calendar as follows; Sa. Approved the General Warrants, dated May 19, 1993, #60367 - #60513, in the amount of $670,602.88. Bb. Authorized the City Manager to submit a letter of support for Community Development Commission's Application for Housing Assistance. 8c. Adopted Ordinance No. 938, amending Section 1989 in Chapter 12 of Division 1 of the Ukiah city Code to permit the use of metal detectors in City parks. Sd. Adopted Ordinance No. 939, amending Section 7154 of Article 10 of Chapter 1 of Division 8 of the Ukiah City Code to prohibit the parking of certain vehicles in residential districts within the City of Ukiah. 8e. Adopted Ordinance No. 940, amending the Ukiah City Code by adding a Chapter 8, entitled "Urinating or Defecating in Public" to Division 5 thereof. Bf. Authorized the City Clerk to advertise commission terms expiring June 30, 1993, and to notify and process as usual, with applications forwarded to Council at the regular meeting of June 16, 1993. 8g. Awarded the bid for 10,000 feet of 750 MCM 600V Cable to Western States Electric in the amount of $11,625.90. 8h. Accepted the work of W.A. Fairfield Construction, as complete and directed the city Clerk to file Notice of Completion for Addition to and Remodeling of city of Ukiah Community Building, Specification No. 92-07a. 8i. Accepted the work of Busch Construction as complete, and directed the City Clerk to file Notice of Completion for Design and Construction of a Canopy at Ukiah civic Center, Specification No. 92-07, and approved the additional allocation of $1,939.20, for a total construction amount of $29,939.29. 8j. Approved Parcel Map No. 93-11, Les Ryan Development on Orchard Avenue, (Blue Shield), accepting easements shown thereon, and authorized the Mayor to execute the map on behalf of the City. Bk. Approved amendment No. 1 to engineering agreement with Kennedy/Jenks Consultants dated May 21, 1992, for a not-to-exceed amount of $6,000 and authorized the City Manager of the City of Ukiah to execute same; the costs for such additional engineering services to be shared equally by the City of Ukiah and Ukiah Valley Sanitation District in accordance with the existing cost sharing agreement, dated May 19, 1992, for Wastewater System Planning, Expansion and Improvements, with approval to be contingent upon similar action by the Ukiah Valley Sanitation District Board of Directors. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. 9. Audience Comments on Non-Aqenda Items None. NEW BUSINESS 10a. ADDrove Amendment of Procedure for Sale of SurPlus or Obsolete Materials, Used Equipment, and Supplies The Finance Director reported the proposed amendment to the current procedure which was sanctioned by Council on May 20, 1992, adds provisions for possible tie bids and disposal of items not sold or recycled. Reg. Mtg. May 19, 1993 Page 2 Discussion ensued regarding the bid City auction from the County auction, open to all the public. process, separation of and how the process is M/S Shoemaker/Wattenburger approved the amended surplus procedure statement. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. 10b. Adoption of Resolution Authorizing Sale of Surplus Used Equipment and Supplies The Finance Director distributed an update to the list of surplus items scheduled for a silent auction in early June, as per the surplus procedure statement. Discussion ensued regarding the advertising process, development of a possible interested purchasers mailing list for future use, and reviewed the master list which will be typed and made available to the public. M/S Shoemaker/Malone to adopt Resolution No. 93-67, declaring items determined to be surplus or obsolete as surplus items. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. 10c. Approval of Extension of Davis Hammon Contract for One Year to Provide Audit Services to the City and Redevelopment Agency The Finance Director reported the need in the Finance Department to retain continuity in auditors due to the turnover of the four top positions in the Finance Department this past year. She noted this will assist in providing a historical perspective of the accounting system of the City for the upcoming year and assured Council that auditing services will be formally solicited next fiscal year. She explained the fee will only result in a 3% increase from last years agreement with Davis Hammon and Co. Discussion auditing, California. ensued regarding legal requirements for city and specialization of auditing services for Councilmember Wattenburger commented he understands our current need to retain Davis Hammon and Co., but indicated this is the last year he will approve an extension, as he feels we need to go out to bid next year. The city Manager agreed and explained there will be an RFP process in place for next year and proposals will be solicited from the local community as well. M/S Shoemaker/Malone authorized the City Manager to execute contract extension with Davis Hammon & Co., Certified Public Accountants to include the year ending June 30, 1993. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. 10d. Consideration of Resolution Amending Golf Course Committee From Seven Members to Five Members The City Manager reported staff is recommending reducing this committee from seven members to five members as the Public Member position has not been applied for, even though there has been continued advertising of the vacancy. He indicated that the Golf Club Committee members have been contacted and all agree to two positions held by Parks and Recreation Commission members, two positions held by Men's Golf Club representative and one position held by a Woman's Golf Club representative. He noted this recommendation would eliminate the public member and one Women's Golf Club representative positions. Reg. Mtg. May 19, 1993 Page 3 Discussion ensued regarding possible elimination of this committee and delegate to the Parks and Recreation Commission, and separate focus of each advisory group. Councilmember Shoemaker suggested having only one representative from each golf club, two appointed from the Parks and Recreation Commission and one from the general public if there is an interested public member, but allow a golf club member if there is no public member. Discussion ensued regarding revised wording to the proposed Resolution, and expiration of Commission terms. M/S Shoemaker/Wattenburger to amend the proposed Resolution to change the wording in 2b. to read "One member" instead of "Two members" and add "2d. One member shall be public member at large or may also be a member of the Men's or Women's Golf Club."; and adopt the amended Resolution No. 93-68. Mayor Schneiter questioned expiration of individual terms. Councilmember Shoemaker requested an amendment to his motion on the floor to amend wording in 4f. as follows: "Don Rones is hereby appointed as the public at large member."; and eliminate 4g. in it's entirety. Councilmember Wattenburger, the maker agreed to the amendment of the motion. of the second, The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. 10e. Ratification of State Leqislation AB 996 (Tucker). SB 450 (Dills), AB 1313 (Brow~), SB 1154 (Watson), SB 732 (Bergeson), and AB 978 (Hauser) The City Manager reported on letters sent from the City of Ukiah regarding pending legislative issues, as allowed under our legislative advisory policy. This policy states that any emergency legislative communications be presented at the next Council meeting for ratification. Discussion ensued regarding current and future State legislation and various issues affecting the City of Ukiah. M/S Shoemaker/Malone to ratify positions as outlined in the letters presented which were sent to various Senate and Assembly Committees. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. CITY COUNCIL REPORTS Councilmember Mastin Reported was the Master of Ceremonies at the Ukiah Community Center's Annual Volunteer Appreciation Reception held May 14 at the Todd Grove Room, attended the "Making Strides Walkathon" fundraiser for women's cancer awareness and noted the upcoming final Russian River Run on June 6th needs more volunteers. Councilmember Malone Reported the City Manager assisted with the Main Street mural project on the construction fence around the old Medico site, noted the Sun House Tea and Tour was a success with a net of $4,000 raised, noted on May 28th there will be downtown evening events featuring Spencer Brewer on the piano, and the upcoming Magical Moonshine Theatre tour which is sponsored by the Cultural Arts Advisory Board. Reg. Mtg. May 19, 1993 Page 4 Councilmember Wattenburqer Reported he attended the Annual Volunteer Appreciation Dinner on the 8th, along with Malone and Mastin. Firefighter's Councilmembers Councilmember Shoemaker Reported he attended the League of California Redwood Empire Division Business Meeting and Dinner held in Ft. Bragg on May 8th and reported on the meeting he attended as Chairman of the Mendocino Solid Waste Authority JPA. Mayor Schneiter Provided reports on the County Board of Supervisors meeting he attended with staff pertaining to the County Administration offices moving to Low Gap and Bush Street; the meeting in Lake County he attended with the Electric Utility Director regarding the re-injection of wastewater into the geyser steamfields; and on the Ukiah Valley Sanitation District meeting he attended. City Manaqer/Department Head Reports Noted the need to have a future joint meeting with the Ukiah Valley Sanitation Board to review the draft plans for the future Wastewater Treatment expansion project. It was the consensus of Council that Councilmembers Shoemaker, Malone and Mayor Schneiter can attend this meeting on June 10, at 1:00 p.m. Councilmembers Wattenburger and Mastin will be out of town but will arrange to take a tour of the facility prior to that time. The City Manager reminded Council of the upcoming meetings of June 3 at 5:00 p.m. for the Solid Waste Workshop and Budget Hearings scheduled for June 22, 23 and 24 from 8:00 a.m. to 5:00 p.m. ADJOURNMENT There being no further at 7:50 p.m. CCMIN. 131 business the meeting~ was adjourned / ,/? Cathy , City Clerk Reg. Mtg. May 19, 1993 Page 5