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Home My WebLink AboutPsomas 2024-03-08COU 2223-107-A3 CITY OF UKIAH AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN PSOMAS and THE CITY OF UKIAH This Amendment No. 3, entered on March 8, 2024, revises the Agreement for Professional services dated August 26, 2022, between the City of Ukiah and Psomas, for professional consulting services relating to providing Land Survey and Mapping Services to prepare Metes and Bounds description of the Western Hills Annexation Area in compliance with the LAFCO and State Board of Equalization (SBE) Standards. This Amendment No. 3 adds an additional $4,904.55. This, in addition to the current unused contract amount balance of $3,543.67, accommodates the total amendment request from Psomas dated 2/27/24 (Attachment 1) in the amount of $8,448.22. This revises the total, not-to-exceed amount of the contract to $38,152.55. Consultant’s standard rates are also updated as per Attachment 1, Exhibit C. Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT ON THE EFFECTIVE DATE: CONSULTANT BY: DATE: PRINT NAME: CITY OF UKIAH BY: DATE: SAGE SANGIACOMO, CITY MANAGER ATTEST BY: DATE: KRISTINE LAWLER, CITY CLERK Scott A. Bryant 3/11/24 Mar 18, 2024 Kristine Lawler (Mar 18, 2024 13:22 PDT) Kristine Lawler Mar 18, 2024 P24-0038 1410 Rocky Ridge Drive Suite 300 Roseville, CA 95661 Tel 805-503-3632 www.Psomas.com February 27, 2024 Maya Simerson Email: msimerson@cityofukiah.com Project Administrator, City Manager’s Office Ph: (707)367-0699 300 Seminary Ave. Ukiah, CA 95482 Jesse Davis, AICP Email: jdavis@cityofukiah.com Chief Planning Manager Ph: 707-463-6207 Department of Community Development 300 Seminary Avenue Ukiah, CA 95482 Subject: Request for Task Budget Amendment for additional Land Survey and Mapping Services performed for preparing Metes and Bounds legal description and Annexation Boundary Map for the “Western Hills Annexation Area”. Maya and Jesse: Thank you for taking time to meet with Mike Butler and me this morning. I have attached a revised Exhibit A, “Unbilled Charges” for the Western Hills Annexation ($3,980.22), for work performed by Psomas on the Western Hills Annexation, between August 31, 2023 and November 11, 2023. These charges were for Project Manager coordination and CAD Staff time directly related to addressing the requested revisions to the Western Hills Annexation Boundary Map Exhibit and Legal Description by the Mendocino County Surveyor and LAFCo. Psomas performed this work, beyond our existing PO authorization, based on my understanding from our discussions that this work needed to be expedited, to help keep the project moving forward and meet the annexation application submittal deadline to LAFCo; Attached Exhibit A. I have also attached an Exhibit B, revised forecasted Staff Labor Detail, which itemizes “anticipated” costs for work related to making ‘final’ revisions to the Annexation Boundary Exhibit Map and Legal Description ($4,468.00). Based on our meeting this morning, and Jesse’s anticipation that the legal description and exhibit map reflect the revisions requested by the County Surveyor and LAFCo, this should be the final budget amendment requested for the Project. The total Amendment I am requesting is: $8,448.22. All staff charges will be in accordance with Psomas’ 2024 Standard Rates, attached as Exhibit C. ATTACHMENT 1 2 | P a g e P24-0038 1410 Rocky Ridge Drive Suite 300 Roseville, CA 95661 Tel 805-503-3632 www.Psomas.com If you have any questions or if any additional information would be helpful, please contact me via voice or text at 805-503-3632, or by email at: lester.carter@psomas.com. Sincerely, Lester E. Carter Jr., PLS Project Manager ATTACHMENTS: Exhibit “A” – Unbilled Labor Charges for the Western Hills Annexation Exhibit “B” – Forecasted Labor Detail Exhibit “C” – Psomas’ 2024 Standard Rates 3 | P a g e P24-0038 1410 Rocky Ridge Drive Suite 300 Roseville, CA 95661 Tel 805-503-3632 www.Psomas.com EXIHIBIT ‘A’ “UNBILLED LABOR CHARGES; 8/31/23 THRU 11/9/23” 4 | P a g e P24-0038 1410 Rocky Ridge Drive Suite 300 Roseville, CA 95661 Tel 805-503-3632 www.Psomas.com EXHIBIT ‘B’ “LABOR ESTIMATE – ANTICIPATED ADDITIONAL ANNEXATION SERVICES” 5 | P a g e P24-0038 1410 Rocky Ridge Drive Suite 300 Roseville, CA 95661 Tel 805-503-3632 www.Psomas.com EXHIBIT ‘C’ PSOMAS’ 2024 STANDARD RATES