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HomeMy WebLinkAboutMin 06-10-93 joint CITY OF UKIAH CITY COUNCIL MINUTES and UKIAH VALLEY SANITATION DISTRICT BOARD OF DIRECTORS MINUTES Special Joint Meeting TODD GROVE ROOM Ukiah Community Clubhouse 599 Park Boulevard June 10, 1993 1:00 p.m. The city Council and Ukiah Valley Sanitation District Board of Directors convened in a special joint meeting, of which both agendas were legally noticed and posted, at 1:08 p.m., in the Todd Grove Room of the Ukiah Community Center located at 599 Park Boulevard, Ukiah. Roll was taken and the following City Councilmembers were present: Malone, Shoemaker, and Mayor Schneiter. Absent: Councilmembers Mastin and Wattenburger. The following District Boardmembers were present: Sugawara, de Vall, and Chairman Schneiter. Absent: None. Staff present: City Manager Rough, City Attorney Rapport, city Clerk McKay, Public Works Director Goforth, city Engineer Beard, and Plant Supervisor Noyd. The Public Works Director reported this proposed draft Wastewater treatment Plant Upgrade Facilities Plan ~repared by Kennedy/Jenks Consultants, has been formatted in accordance with the guidelines of the State Water Resources Control Board, Division of Clean Water Programs so that financing may be secured from the State Revolving Fund Loan Program. He explained the planning and engineering of this project should proceed as rapidly as possible as the loans from the State Revolving Fund are made on a first come, first serve basis, therefore action is needed at this time from each respective agencies. The Public Works Director introduced Kennedy/Jenks Consultants staff; Joel Faller, Project Manager and Bob Rider, Project Engineer. Also attending was Leonard Charles, Environmental Consultant. The review of the proposed requirements, treatment and projected population growth. project planning proceeded regarding considerations, and Boardmember de Vall stated for the record that there are many septage receiving stations closing in his District and it is possible that this facility could become the only facility in the County available for receipt of septic tank waste and it is crucial to plan now for additional loading that may impact this facility. The presentation continued and discussion ensued regarding flow rates, pond capacities, sludge composition and quantities, analysis of existing wastewater treatment facilities, and reviewed schematics of alternatives for advanced wastewater treatment. Recess - 2:41 p.m. Reconvened - 2:51 p.m. Review continued of Kennedy/Jenks methodology for ranking project alternatives, infiltration, inflow, and cost-effectiveness of system repairs, projected minimum rate increases, additional reserve funds, and notice to the public of possible higher monthly rates than proposed in the draft revenue plan. ACTIONS BY UKIAH CITY COUNCIL M/S Shoemaker/Malone for conceptual approval of total recommended projects for Advanced Wastewater Treatment Facility Upgrades, Items 1, 2, 3, and 4 as referenced on Page 1.8 and 1.9, Table 1.1. The motion was carried by the following roll call vote: AYES: Councilmembers Malone, Shoemaker and Mayor Schneiter. NOES: None. Absent: Councilmembers Mastin and Wattenburger. M/S Malone/Shoemaker to approve the draft revenue plan modified to include the figures of $170,000 and $130,000 in exhibit. The motion was carried by the following roll call vote: AYES: Councilmembers Malone and Shoemaker. NOES: Mayor Schneiter. Absent: Councilmembers Mastin and Wattenburger Sanitation District Boardmember Sugawara suggested the alternative of adding of the following wording: these rate increases do not reflect some additional capital expenditures anticipated by the Sanitation District for Items 1, 2, 3, and 4, and is likely to result in additional fees, to be determined at the time of the adoption of final budget. Councilmember Shoemaker concurred and suggested further additional wording of "and this proposed fee schedule is for the use of the State of California in the finance situation." Motion by Councilmember Shoemaker to reconsider the previous motion after further discussion. Councilmember Malone, the maker of the motion, agreed and seconded the motion. The motion was carried by a unanimous voice vote of all AYE. M/S Shoemaker/Malone to approve draft revenue plan and at the bottom of the plan there will be a statement drafted by staff to inform the public that "these figures to be used by the State for a financing program, and the prudent operation of this agency is going to require that those reserve amounts and/or higher fees will probably result as needing higher reserve amounts." Councilmember Shoemaker and Boardmember Suguawara noted that the exact wording is not required and indicated that staff could develop appropriate wording to match the intent. Boardmember de Vall stated that he prefers that the word "probably" be removed from the motion. Councilmember Shoemaker agreed to Boardmember de Vall's wording replacement request. The motion on the floor was carried by the following roll call vote: AYES: Councilmembers Malone, Shoemaker and Mayor Schneiter. NOES: None. M/S Shoemaker/Malone acting as the designated lead agency, directed staff to prepare and file Draft Negative Declaration for a 30 day review period; set the date for required Public Hearing on Draft Negative Declaration for August 4, 1993 at 7:00 p.m. in the Council Chambers of the Ukiah Civic Center; authorized staff to transmit the Facilities Plan to the State Water Resources Control Board for review and approval; and authorized Kennedy/Jenks Consultants to proceed with Preliminary Design of the recommended project. ACTIONS BY UKIAH VALLEY SANITATION DISTRICT BOARD OF DIRECTORS M/S Sugawara/de Vall conceptually approved the recommended project as approved by the Ukiah City Council; approved the Draft Revenue Plan; concurred with City Council action regarding preparation of the Draft Negative Declaration; authorized staff to transmit the Facilities Plan to State Water Resources Control Board for review and approval; and authorized Kennedy/Jenks Consultants to proceed with Special Joint Meeting June 10, 1993 Page 2 Preliminary Design of the recommended project. The motion was carried by the following roll call vote: AYES: Boardmembers de Vall, Sugawara and Chairman Schneiter. It was the general consensus of the Board for staff to forward the Draft Negative Declaration for their review prior to July 21, 1993. Boardmember de Vall requested the use of the words "illustrative figures" to be used in the previously approved additional paragraph to the chart (yellow) entitled "City of Ukiah Wastewater Revenue Plan Comparison of Sewer Service Charges and Connection Fees" of the Draft Revenue Plan. There was no objection to this request, by the Ukiah City Council or the Ukiah Valley Sanitation District Board. ADJOURNMENT OF CITY COUNCIL There being being no further City of Ukiah business, the meeting was adjourned at 4:08 p.m. ADJOURNMENT OF SANITATION DISTRICT BOARD OF DIRECTORS There being meeting was the city Council for p.m., in the Council CCMIN.133 no further Sanitation District business, the adjourned at 4:09 p.m. to the Joint meeting with a Budget Hearing on June 23, 1993, 1:00 Chambers of the Ukiah Civic Center. Cat~y McK~y CMC/~Af, City Clerk Special Joint Meeting June 10, 1993 Page 3