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Home My WebLink AboutWest Yost Associates 2024-02-27COU No. 2324-078-A1 CITY OF UKIAH AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN WEST YOST and THE CITY OF UKIAH This Amendment No. 1, entered on February 27, 2024, revises the Agreement for the preparation of the RRWA 2023-2024 Work Plan dated July 7, 2023 between the City of Ukiah and West Yost. •Additional consulting services related to grant funding opportunities for the City Santa Rosa, Sonoma County, Sonoma Water and City of Windsor detailed in the Scope of Work as per Exhibit 1. •Adds an additional $42,884.00 to the contract, for a revised amount not-to-exceed $691,515.00. Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT ON THE EFFECTIVE DATE: WEST YOST BY: DATE: PRINT NAME: CITY OF UKIAH BY: DATE: SAGE SANGIACOMO, CITY MANAGER ATTEST BY: DATE: KRISTINE LAWLER, CITY CLERK February 27, 2024 Feb 29, 2024 Kristine Lawler (Feb 29, 2024 13:52 PST) Kristine Lawler Feb 29, 2024 2235 Mercury Way Suite 105 Santa Rosa CA 95407 707.543.8506 phone 530.756.7991 fax westyost.com December 22, 2023 SENT VIA: EMAIL Mr. Andrew Stricklin Associate Engineer City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 SUBJECT: Proposal for Grant Support and Operators Forum Services for RRWA 2023-2024 Work Plan Amendment Dear Andrew: The purpose of this letter proposal is to provide the City of Ukiah with a proposed Scope of Services, Budget and Schedule for Grant Support and Operator Forum tasks for an amendment to the Russian River Watershed Association 2023-24 Work Plan. The two tasks were developed by the Executive Programs and Initiatives Committee and approved by the Board of Directors on October 26, 2023. SCOPE OF SERVICES The following is a list of the key tasks necessary to perform this proposed scope of services, each further described below: •Task C12. Grant Support •Task C13. Operators Forum Task C12. Grant Support West Yost will support grant funding opportunities for participating member agency projects, with staff researching and reporting upcoming funding opportunities. Regional coordination is a key component of successful grant applications, and with significant funding anticipated to be available in the near term, staff will focus on projects with regional competitiveness. The budget adjustment for this task would add $16,308 to the 2023-2024 Work Plan with costs to be divided evenly between the participating agencies: Santa Rosa, Sonoma County, Sonoma Water, and Windsor. Task C12 Assumptions •Development and submission of funding applications is an additional optional service not included. •West Yost anticipates a total of 74 labor hours for this task. Hours above and beyond this amount will be performed only after receiving written authorization and a corresponding budget augmentation. Task C12 Deliverables •West Yost will report upcoming funding opportunities to participating member agencies on an ongoing basis. EXHIBIT 1 Mr. Andrew Stricklin December 22, 2023 Page 2 N-M-C-City of Ukiah-LP-RRWA Work Plan Add Services Task C13. Operators Forum West Yost will provide staff to support and facilitate development of an Operators Forum for participating agencies. Tasks will include member agency coordination, correspondence, scheduling, and agenda development required to convene a quarterly working group comprised of local agency operation staff to identify potential cost saving measures through regional information sharing. West Yost will develop summary notes of these meetings to share with participating agency staff and a summary report with recommendations and action items identified throughout the year. The goal of convening an Operators Forum is to increase collaboration and identify efficiencies amongst treatment operators that are facing similar challenges, including rate pressures, staffing shortages, regulatory compliance, etc. The budget adjustment for this task would add $26,576 to the 2023-2024 Work Plan to be divided evenly between the participating agencies: Santa Rosa, Sonoma County, Sonoma Water, and Windsor. Task C13 Assumptions • A maximum of two work group meetings are assumed for the remainder of the 2023-24 fiscal year. Task C13 Deliverables • West Yost will provide and distribute a summary report and notes after quarterly work group meetings. PROJECT BUDGET West Yost’s proposed level of effort and budget for each of the tasks described above is shown in Table 1. West Yost will perform the scope of services described above on a time-and-expenses basis, at the billing rates set forth in West Yost’s attached 2023 Billing Rate Schedule, with a not-to-exceed budget of $42,884. Any additional services not included in this scope of services will be performed only after receiving written authorization and a corresponding budget augmentation. Table 1. Estimated Project Budget Task Estimated Budget, dollars Task C12. - Grant Support 16,308 Task C13. - Operators Forum Services 26,576 Total Project Budget $42,884 SCHEDULE West Yost anticipates providing Task C12 and C13 deliverables on an ongoing basis as needed to administer the contract. Work completion is expected prior to June 30, 2024. Thank you for providing West Yost the opportunity to be of continued service to the City of Ukiah. Please call if you have any questions or require additional information. Sincerely, WEST YOST Andrew S. Rodgers Engineering Manager Attachment A: West Yost 2023 Billing Rate Schedule West Yost 2023 Billing Rate Schedule Attachment A (Effective January 1, 2023 through December 31, 2023)* POSITIONS ENGINEERING Principal/Vice President $338 Engineer/Scientist/Geologist Manager I / II $319 /$334 Principal Engineer/Scientist/Geologist I / II $288 /$307 Senior Engineer/Scientist/Geologist I / II $259 /$272 Associate Engineer/Scientist/Geologist I / II $215 /$231 Engineer/Scientist/Geologist I / II $173 /$201 Engineering Aide $101 Field Monitoring Services $125 Administrative I / II / III / IV $92 /$115 /$138 /$152 ENGINEERING TECHNOLOGY Engineering Tech Manager I / II $332 /$334 Principal Tech Specialist I / II $305 /$315 Senior Tech Specialist I / II $279 /$291 Senior GIS Analyst $252 GIS Analyst $239 Technical Specialist I / II / III / IV $178 /$203 /$228 /$254 Technical Analyst I / II $128 /$152 Technical Analyst Intern $103 Cross-Connection Control Specialist I / II / III / IV $133 /$144 /$162 /$180 CAD Manager $201 CAD Designer I / II $156 /$176 CONSTRUCTION MANAGEMENT Senior Construction Manager $322 Construction Manager I / II / III / IV $197 /$211 /$224 /$283 Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1)$172 /$191 /$213 /$221 Apprentice Inspector $156 CM Administrative I / II $83 /$112 Field Services $221 2023 Billing Rate Schedule LABOR CHARGES (DOLLARS PER HOUR) ■ Hourly rates include Technology and Communication charges such as general and CAD computer, software, telephone, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■ Outside Services such as vendor reproductions, prints, shipping, and major West Yost reproduction efforts, as well as Engineering Supplies, etc. will be billed at actual cost plus 15%. ■ The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to when the mileage costs were incurred. Travel other than mileage will be billed at cost. ■ Subconsultants will be billed at actual cost plus 10%. ■ Expert witness, research, technical review, analysis, preparation and meetings billed at 150% of standard hourly rates. Expert witness testimony and depositions billed at 200% of standard hourly rates. ■ A Finance Charge of 1.5% per month (an Annual Rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. * This schedule is updated annually Page 1 of 2 (Effective January 1, 2023 through December 31, 2023)* Equipment Charges EQUIPMENT 2" Purge Pump & Control Box $300 /day Aquacalc / Pygmy or AA Flow Meter $28 /day Emergency SCADA System $35 /day Field Vehicles (Groundwater)$1 /mile Gas Detector $80 /day Generator $60 /day Hydrant Pressure Gauge $10 /day Hydrant Pressure Recorder, Impulse (Transient)$55 /day Hydrant Pressure Recorder, Standard $40 /day Low Flow Pump Back Pack $135 /day Low Flow Pump Controller $200 /day Powers Water Level Meter $32 /day Precision Water Level Meter 300ft $30 /day Precision Water Level Meter 500ft $40 /day Precision Water Level Meter 700ft $45 /day QED Sample Pro Bladder Pump $65 /day Stainless Steel Wire per foot $0.03 /day Storage Tank $20 /day Sump Pump $24 /day Transducer Components (per installation)$23 /day Trimble GPS – Geo 7x $220 /day Tube Length Counter $22 /day Turbidity Meter $30 /day Vehicle (Construction Management)$10 /hour Water Flow Probe Meter $20 /day Water Quality Meter $50 /day Water Quality Multimeter $185 /day Well Sounder $30 /day BILLING RATES 2023 Billing Rate Schedule * This schedule is updated annually Page 2 of 2