HomeMy WebLinkAboutKPA Group 2023-03-21; Amendment 1 2024-01-16Jan 22, 2024
Kristine Lawler (Jan 22, 2024 11:37 PST)
Kristine Lawler Jan 22, 2024
January 5, 2024
Matthew Keizer
Chief Building Official
City of Ukiah
300 Seminary Ave
Ukiah, CA 95482
Subject: Ukiah Bank of America Building – Abatement Demolition Scope Documentation
Dear Matt,
The purpose of this agreement is to establish a scope of services and fee for additional documentation of abatement scope
for the Phase 2 Bank of America Building remodel project.
Project Understanding
The KPA Group has assisted the City of Ukiah in design and construction documents for the ADA Barrier Removal and
interior improvements project at the previous Bank of America facility located at 501 South State Street in Ukiah. KPA has
completed construction documents for the project, but a preliminary abatement effort is required before the main
construction project is able to be advertised for bid.
The City has provided previous documentation including a hazardous materials survey completed in 2010 and
documentation of a previous abatement project (2012) that removed only a small portion of hazardous materials from the
facility. Per documentation provided, after the 2012 abatement project the following hazardous materials remained in the
facility:
Approximately 6,982 SF of acoustical ceiling plaster
Approximately 19,940 SF of joint compound and gypsum board
Approximately 3,818 SF of 1x1’ ceiling tile
Current demolition drawings do not speak clearly to a specific hazardous materials abatement scope and abatement scope
must be clarified in order for the City to bid out the separate preliminary abatement project. Current demolition drawings
must be revised to include notes specific to removal of hazardous materials and applicable information from previous
building investigation and abatement reports. After this process, the City should have ample information so that the
project may be bid and demolition by a hazardous materials abatement contractor may commence. Construction
administration services are not included in this proposal.
Scope of Services
This document provides a scope of services to refine demolition drawings to clearly state that removal of hazardous
materials will be required at the Bank of America facility.
The Architectural Services scope of services is organized into the following elements:
•Project Management & Coordination
•Update Demo Drawings
•Provide Scope of Work
EXHIBIT 1
Project Management & Coordination
We will manage services and project administration throughout the duration of this project. KPA staff will perform services
in planned and sequenced steps to complete the tasks required to identify hazardous material demolition scope. We will
coordinate and communicate with the City of Ukiah’s project team to align project goals with this effort.
Update Demo Drawings
KPA will provide updates to demolition drawings to identify areas of known hazardous materials based on provided
reports. We will coordinate demolition drawings at areas known to be impacted by hazardous materials with additional
notes and contractor direction. Items requiring demolition that are not known to be impacted by hazardous materials will
be identified to remain in place as part of the hazardous materials demolition project. We will update general notes to
include standard notes identifying that the contractor must follow laws and procedures for removal and disposal of
hazardous materials.
Scope of Work Documentation
KPA will develop a one-page written scope of work to assist in bidding for the demolition project. New sheets created will
be compiled into a drawing package to be used for bidding. We will not provide additional technical specifications as part
of this effort.
Design Document Schedule
The KPA Group will complete the updated demolition drawing set within 20 days of Notice to Proceed. KPA’s estimated
schedule includes:
Update Demo Drawings – 15 days
Scope of Work Documentation – 5 days
Owner Responsibilities
Provide access to the existing Bank of America building
Provide copies of available data on the building and site, such as:
o Existing site utility information
o Site topography
o Other existing project documentation including documentation of hazardous materials information
Provide a representative with complete authority to transmit instructions, receive information and provide
directives
Provide timely review, feedback and directives to maintain project schedule
Coordinate with other project stakeholders and approval agencies
Testing and removal of hazardous materials at existing building
Advise regarding City-standard specification sections
Compensation
The work described under the Scope of Services will be performed on a time & materials basis. The City of Ukiah will pay
The KPA Group a not-to-exceed amount of five thousand five hundred ninety dollars ($5,590) as architectural fees to refine
demolition drawings and abatement scope. Please see the attached compensation worksheet for a detailed breakdown of
design tasks based on our current understanding of the project and scope of work.
Authorization
The Scope of Services and compensation stated in this proposal are valid for a period of sixty (60) days from the date of
submission. If authorization to proceed is not received during this time period, this proposal may be reviewed and
modified by The KPA Group.
Respectfully submitted,
The KPA Group
Paul W. Powers, AIA, NCARB
President
SUMMARY BY CLASSIFICATION PROJECT
MANAGER
PROJECT
ARCHITECT
PROJECT
DESIGNER
ARCH CAD
TECH
STRUCTURAL
ENGINEER
STRUCTURAL
CAD TECH
MEP
ENGINEER
MEP CAD
TECH ADMIN SUBTOTAL
$245.00 $190.00 $190.00 $160.00 $210.00 $160.00 $200.00 $160.00 $100.00
1 Communicate with owner 1
2 Communicate with project team 2 2
SUBTOTAL - HOURS 0 2 3 0 0 0 0 0 0 5
SUBTOTAL - LABOR COST $0 $380 $570 $0 $0 $0 $0 $0 $0 $950
1 Update drawings 4 2 4
2 Add notes 4 2
3 Review reports 2
SUBTOTAL - HOURS 0 4 8 6 0 0 0 0 0 18
SUBTOTAL - LABOR COST $0 $760 $1,520 $960 $0 $0 $0 $0 $0 $3,240
1 Compile bid package 2 4
2 Scope of work - written 2
SUBTOTAL - HOURS 0 2 2 4 0 0 0 0 0 8
SUBTOTAL - LABOR COST $0 $380 $380 $640 $0 $0 $0 $0 $0 $1,400
TOTAL HOURS 0 8 13 10 0 0 0 0 0 31
TOTAL LABOR COST $0 $1,520 $2,470 $1,600 $0 $0 $0 $0 $0 $5,590
UKIAH BANK OF AMERICA BUILDING - ABATEMENT DEMOLITION SCOPE DOCUMENTATION
PROJECT MANAGEMENT
UPDATE DEMO DRAWINGS
PROVIDE SCOPE OF WORK
LABOR HOURS BREAKDOWN