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2006-10-18 Packet
1 1 1 .. Sm w 1 CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 October 18, 2006 6:00 p.m. ROLL CALL PLEDGE OF ALLEGIANCE PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Presentation by The Mendocino County Air Quality Management District Concerning Draft Woodstove Rule b. Introduction of Deputy City Clerk/Administrative Assistant, Linda Brown PETITIONS AND COMMUNICATIONS None APPROVAL OF MINUTES a. Regular Meeting Minutes of September 20, 2006 b. Regular Meeting Minutes of October 4, 2006 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Report of Disbursements for the Month of September 2006 b. Notification to Council of the Expenditure in the Amount of $5,123.51 to Pacific Survey Supply for the Purchase of One Trimble GEO XT GPS Device c. Adoption of Resolution Setting the Limitation on City Expenditures for Fiscal Years 2005- 2006 and 2006-2007 d. Adoption of Resolution Approving the 2006 Mendocino County Regional Bikeway Plan e. Award of Bid for the Purchase of a Thermal Infrared Imaging System to FLIR Systems Inc. in the Amount of $21,516.13 f. Status of the Lake Mendocino Hydroelectric Power Plant Equipment Refurbishment Emergency g. Authorize the City Manager to Execute a Memorandum of Understanding with the Ukiah Senior Center; Award Bid to Carpet One in the Amount of $23,893.94 for the Installation of Flooring in Bartlett Hall; and Approve a Budget Amendment in the Amount of $23,893.94 Utilizing Per-Capita Grant Funding from the State Parks Department h. Adoption of Ordinance Amending Ukiah City Code Sections 1521 & 1522, Regarding Procurement i. Award Bid for High Voltage Line Clearing and Tree Trimming at Various Locations Within the City of Ukiah to Davey Tree Surgery in an Amount not to Exceed $50,000 Adoption of Resolution Approving and Authorizing the Execution of Program Supplement No. 0C62 Rev. 000 to Administering Agency - State Agreement for State Funded Projects No. 000049 - 2002 STIP Construction of Orchard Avenue and Gobbi Street Traffic Signal mo n, Adoption of Resolution Approving and Authorizing the Execution of Program Supplement No. 0C58 Rev. 000 to Administering Agency - State Agreement for State Funded Projects No. 000049 - 2000 STIP Railroad Crossing Rehabilitation Project Adoption of Resolution Approving and Authorizing the Execution of Program Supplement No. 0C54 Rev. 000 to Administering Agency- State Agreement for State Funded Projects No. 000049 - 2002 STIP Railroad Crossing Rehabilitation Project Award Purchase of Liquid Polymer Alkylamine to Polydyne, Inc. at the Unit Price of $0.62 Per Pound for an Approximate Total Amount of $18,600 Authorization of Expenditure of $24,488 for Environmental Compliance and State Geotracker Services at the Ukiah Solid Waste Disposal Site am AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (! 0) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. gm PUBLIC HEARINGS (6:15 PM) None 10. UNFINISHED BUSINESS a. Discussion of City Commissions and Committees 11. NEW BUSINESS a. Introduction, Discussion and Direction for the Opticom Gis Traffic Preemption System from the 3m Corporation b. Status Report Concerning Planning and Building Department Activities c. Recommendation to Extend the Review and Comment Period on the Notice of Preparation for the Water Rights Permit Amendment Environmental Impact Report d. Discussion on Term Limits for City Councilmembers-- Ashiku 12. 13. 14. 15. COUNCIL REPORTS CITY MANAGER/CITY CLERK REPORTS CLOSED SESSION ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 13th day of October 2006. Gail Petersen, City Clerk ITEM NO: 3a MEETING DATE: October 18, 2006 AGENDA SUMMARY REPORT SUBJECT: PRESENTATION BY THE MENDOCINO COUNTY AIR QUALITY MANAGEMENT DISTRICT CONCERNING DRAFT WOODSTOVE RULE SUMMARY: The Mendocino County Air Quality Management District (MCAQMD) has revised its Draft Woodstove Rule (attached). Chris Brown of the District will be giving a presentation to the City Council and interested public discussing the District's proposed revised approach to regulating wood stoves. Staff has briefly reviewed the revised draft and is concerned about the increased work load the regulations would create for City Staff. The City Building Inspector would be responsible for inspections and compliance documentation for the District's regulations in the City limits which might cause a significant increase in workload. Although the City was not given the opportunity to give input during the preparation of the draft document, Staff has contacted the MCAQMD and looks forward to providing information and having an opportunity to educate the District about our procedures and staffing levels, and to discuss the potential the impact that the proposed regulations would have on the City. RECOMMENDED ACTION: Receive Presentation. ALTERNATIVE COUNCIL OPTIONS: N/A Citizens Advised: N/A Requested by: City Council Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: 1) Draft Woodstove Rule Approved: · Candace Horsley, City Manger ATTACHMENT__ / Draft - 10/11/06 REGULATION 4.1 PARTICULATE EMISSIONS REDUCTION MEASURE FOR WOOD BURNING APPLIANCES RULE 4.1-100 - AUTHORITY This regulation is adopted pursuant to the provisions of Division 26 of the Health and Safety Code of the State of California and shall be known as Regulation 4.1 of the Mendocino County Air Quality Management District. RULE 4.1-105 - JURISDICTION (a) The jurisdiction of the Mendocino County Air Quality Management District shall be coterminous with the existing boundaries of Mendocino County. (b) The Mendocino County Air Quality Management District lies within the North Coast Air Basin. The North Coast Air Basin is comprised of the Counties of Del Norte, Trinity, Humboldt, Mendocino, and that region of Sonoma County designated as the Northern Sonoma County Air Pollution Control District. RULE 4.1-110 - PURPOSE The purpose of this regulation is to reduce the impact of particulate emissions from wood burning appliances on public health and air quality in the Mendocino County Air Quality Management District. RULE 4.1-120 - ADMINISTRATION The procedures and restrictions set forth in these rules and regulations shall be administered by the Mendocino County Air Quality Management District within its area of jurisdiction as authorized by Section 40002 of the California Health and Safety Code; Chapter 3, Part 3, Division 26 of said code; or by contractual agreements between Air Districts in accordance with the provisions of Section 40701 of said code, and further described in Section 90120 of Title 17 of the California Administrative Code. RULE 4.1-130 - APPLICABILITY This Regulation shall apply to all wood burning appliances installed after the effective date of this regulation as described in Rule 4.1-180 including; 4.1-1 Mendocino County Air Quality Management District Regulation 4.1 Draft - 10/11/06 (a) All wood burning appliances installed in new residential units, commercial buildings, and public buildings. (b) All wood burning appliances installed during renovation or remodeling of an existing residential, commercial or public building. (c) All wood burning appliances installed in accessory buildings related to a residential, commercial or public building. (d) All wood burning appliances installed to replace existing wood burning appliances. (e) All wood burning appliances installed outdoors for the purpose of providing heat, hot water, and/or power to a residence, commercial building, or public building. (0 All new and used wood burning appliances offered for sale to the public within the area of jurisdiction of the Mendocino County Air Quality Management District. (g) Major subdivisions that file a tentative map after the effective date of this regulation are subject to its provisions. RULE 4.1-140 - DEFINITIONS (al) (a2) (a3) Accessory building: Any building which is not a residence, commercial building or public building as defined by this regulation, but is located on property which contains a residence, commercial building or public building as the primary structure. Air Pollution Control Officer (APCO): The Executive Officer of the Mendocino County Air Quality Management District. Approved Appliances: Appliances that are approved by the District for use as wood burning appliances include; (1) Pellet-fueled wood heaters; or (2) EPA certified wood heaters; or (3) EPA certified fireplace inserts (4) Devices approved by a U.S. Air Pollution control agency under a program designed to reduce emissions from residential heating devices. (5) Masonry heaters as defined in Rule 4.1-140 (m2) 4.1-2 Mendocino County Air Quality Management District Regulation 4.1 Draft - 10/11/06 (a4) Approved Fuel: Clean dry wood, wood pellets or any other wood based product. Pressure-treated or painted wood of any type is not an approved fuel. (cl) Commercial building: Any building that does not contain a dwelling unit. For purposes of this definition, area separator walls, as defined in the Uniform Building Code as published by International Conference of Building Officials, shall not create separate buildings. Hotels, as defined by this Regulation, are considered commercial buildings. (el) EPA: United States Environmental Protection Agency (e2) EPA Certified wood heater: Any wood heater that meets the standards in Title 40, Part 60, Subpart AAA, of the Code of Federal Regulations in effect at the time of installation and is certified and labeled pursuant to those regulations. (fl) Fireplace: Any permanently installed masonry or factory built device designed to burn wood indoors and with an air-to-fuel ratio greater than or equal to 35-to-1. (gl) Gas fireplace: Any device designed to burn only gaseous fuel in a manner that simulates the appearance of a wood-burning fireplace (hi) Hotel: Any business that provides rooms for rent on a daily or weekly basis. For the purposes of this regulation 'hotel' includes bed and breakfast establishments, cottage rentals, motels, vacation home rentals and all other daily and weekly room rental businesses. (il) Insert Device: Any EPA certified or pellet-fueled wood heater specifically designed to convert a fireplace to a useful wood-heating device. (11) Local Building Official: The representative of the local government authorized under California law to verify compliance with building codes and sign 'Certificates of Occupancy' for commercial buildings. 4.1-3 Mendocino County Air Quality Management District Regulation 4.1 Draft - 10/11/06 (ml) Major Subdivision: Any subdivision of land which requires the filing of a tentative and final map with the local land-use agency under the requirements of California Government Code, Section 66426 or any locally adopted ordinances. (m2) Masonry Heater: A wood burning appliance designed to store heat in a large brick or stone mass. It must have each of the following features - (1) A mass, excluding chimney and foundation, of over 1760 lbs. (2) A wall thickness of 10 inches. (3) (4) Internal heat exchange channels between firebox and chimney. Equipped with doors that are closed during the bum cycle. (5) Burn rate is designed to exceed 5 kilograms/hour. (6) Chimney has maximum size of 12 inches. (7) Be built to the standards outlined in ASTM E1602-03 Standard Guide for Construction of Solid Fuel Burning Masonry Heaters (m3) Multi-family residence: A single building with four or more residential units, including apartments, town homes and condominiums. (pi) Pellet-fueled wood heater: A wood-fired appliance that meets all of the following criteria: (1) The manufacturer makes no reference to burning cordwood in advertising or other literature; (2) The appliance is safety listed for pellet fuel only; (3) (4) The operating and instruction manual for the appliance must state that the use of cordwood is prohibited by federal law; and The appliance must be manufactured and sold including the hopper and auger combination as integral parts. (p2) Person: 4.1-4 Mendocino County Air Quality Management District Regulation 4.1 (p3) (ri) (sl) (s2) (wi) Draft - 10/11/06 An individual, private corporation, public entity, partnership, co-partnership, firm, association, trust or estate, or any other private or public legal entity whatsoever that is recognized in law as the subject of rights and duties. Public Building: Any building owned, leased or operated by a local, state or federal governmental agency. Residence: Any building or portion thereof which contains living facilities, including provisions for sleeping, eating, cooking and sanitation, as required by the Uniform Building Code as published by International Conference of Building Officials. 'Residence' includes all long- term (more than weekly) rental properties. Solid fuel: Wood or any other non-gaseous or non-liquid fuel. Subdivision Map Act: The Subdivision Map Act of the State of California and any local implementing ordinances adopted by local government. Wood-burning appliance: Any wood-fired furnace, boiler, or wood-fired heater that bums wood, pelleted wood or any other wood based solid fuel used for aesthetic, water heating, or space-heating purposes and that has a rated heat output of less than one million British thermal units (Btu's) per hour. RULE 4.1-180 - IMPLEMENTATION This Regulation shall become effective 180 days after adoption by the Mendocino County Air Quality Management District Board. RULE 4.1-190 - VALIDITY (a) If any provisions of these rules and regulations shall be rendered void or unconstitutional by judicial or other determination, all other parts of these rules and regulations that are not expressly held to be void or unconstitutional shall continue in full force and effect. (b) These rules and regulations are not intended to permit any practice which is in violation of any statute, ordinance, order or regulation of the United States, State of California, county or incorporated city; and no provisions contained in these rules and regulations are intended to impair or abrogate any civil remedy or process, whether legal or equitable, which might otherwise be available to any person. 4.1-5 Mendocino County Air Quality Management District Regulation 4.1 Draft - 10/11/06 (c) These rules and regulations shall be liberally construed for the protection of the health, safety and welfare of the residents of the Mendocino County Air Quality Management District. RULE 4.1-260 - EXEMPTIONS Wood burning appliances exempt from this regulation include: (a) Wood burning appliances in existing residential, commercial or public buildings designated as a historical site by any one of the following: (1) The County of Mendocino or any incorporated city therein, (2) The State Department of Parks and Recreation, (3) The United States Forest Service, (4) The United States Bureau of Indian Affairs, (5) · The United States Bureau of Land Management, (6) The Federal Register of Historic Places, and/or (7) Listed on the California list of Landmarks or in the California Points of Historic Interest, or (8) Listed by any other governmental programs as approved by the Air Pollution Control Officer. (b) The installation of wood burning appliances on display at a retail business whose purpose is the sale of wood-burning appliances to the general public. (c) Fireplaces and wood burning appliances installed on railroad equipment that is owned and/or operated by an active railroad or public museum. (d) Wood-burning appliances used in the preparation of food. (e) Wood-burning appliances used in compliance with all other local, state and District regulations for recreational outdoor heating. RULE 4.1-300 - REQUIREMENTS (a) A local building official or his or her designee shall not issue a Certificate of Occupancy or approve a final building inspection until compliance with this Regulation has been documented by any one of the following; (1) The authorized local building official observes and documents that no wood burning devices have been installed, or; 4.1-6 Mendocino County Air Quality Management District Regulation 4.1 (2) (3) (4) Draft - 10/11/06 The project is a residential dwelling of three units or less and not part of a new major subdivision subject to Rule 4.1-400 (e) and; (A) The authorized local building official observes and documents the presence of EPA certification labels on all installed wood-burning devices on the premises, or; (B) The authorized local building official observes and documents that only pellet fueled wood-burning devices have been installed, or; The Air Pollution Control Officer has issued a statement, in writing, that the project is exempt from this Regulation, or The Air Pollution Control Officer has issued a statement, in writing, that the project is in compliance with this Regulation. RULE 4.1-400 - PROHIBITIONS (a) No person shall install an open wood-burning fireplace in any new residential, commercial or public building or as part of a renovation of any residential, commercial or public building. (b) No person shall install wood-burning appliances in any new, remodeled or renovated multi- family residence, or commercial or public building. (c) No person shall install wood-burning appliances in any new or remodeled residential dwelling of three units or less that is not an approved device as defined in Rule 4.1-140(a3). (d) No person shall replace non-wood-burning appliances with wood-burning appliances in any building. (e) No person shall install any wood-burning appliances in any residential dwelling or accessory building that is included as part of a major subdivision, which filed a tentative map after the effective date of this regulation. (f) No person shall use any wood-burning appliance to dispose of residential or commercial waste. (g) No person shall any wood-burning appliance to bum a wood-based product that is not defined as an approved fuel in Rule 4.1-140 (a4). RULE 4.1-500 - ENFORCEMENT (a) No person shall violate any provision of these rules and regulations; or any order, rule, or regulation of the California Air Resources Board; or any provisions of the California Health and Safety Code. (b) Any person who violates these rules and regulations; or any order, rule, or regulation of the California Air Resources Board; or any provisions of the California Health and Safety Code is 4.1-7 Mendocino County Air Quality Management District Regulation 4.1 Draft - 10/11/06 guilty of a misdemeanor and/or is liable for a civil penalty or imprisonment in the county jail for a period not exceeding six months, or both. Each day during any portion of which the violation occurs constitutes a separate offense. (Health and Safety Code, Section 42400 et. seq.) RULE 1-520 - CIVIL PENALTIES (a) Any person who violates any order, permit, rule or regulation of the District or of the District's Hearing Board, including any Airborne Toxic Control Measure adopted as part of Regulation 3 of the Air Quality Management District, may be liable for civil penalties in accordance with Health and Safety Code, Section 42400 et. seq. 4.1-8 Mendocino County Air Quality Management District Regulation 4.1 AGENDA ITEM NO: 3b MEETING DATE: October 18, 2006 SUMMARY REPORT SUBJECT: Introduction of Deputy City Clerk/Administrative Assistant Linda Brown We are pleased to introduce Linda Brown as the new Deputy City Clerk/Administrative Assistant for the City of Ukiah. Ms. Brown has spent the majority of her career working in the private sector carrying out the duties of an Administrative Secretary, Executive Director and Corporate Secretary. From November of 1990 to June 30, 2006, Ms Brown held the position of President / CEO for the Cloverdale Chamber of Commerce. During her tenure as President/CEO she reactivated the defunct Cloverdale Chamber of Commerce which became operational in less than forty-five days. Within two years the Chamber had 232 members, two full-time employees and an operating budget of $72,000. She also helped to formulate the City's Economic Development Program which received an Award of Merit from the California Association for Local Economic Development (CALED). Linda and her husband Stephen, live in Cloverdale. She enjoys reading, backpacking and being in the great outdoors. Linda brings a wealth of knowledge, organizational skills and extensive experience in customer service to the City of Ukiah. Her professional manner, friendly attitude and enthusiasm are an asset to the City's customers and staff. RECOMMENDED ACTION: Welcome Linda Brown ALTERNATIVE COUNCIL POLICY OPTIONS: Citizens Advised: Requested by: Prepared by: Coordinated with: Gail Petersen, City Clerk/Executive Assistant to the City Manager Candace Horsley, City Manager Approved: Candace Horsley, City Item No. 5a , CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting Minutes CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 September 20, 2006 ROLL CALL 6:09:23 p.m. Councilmembers Present: Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku. Staff Present: City Manager Horsley, Interim Finance Director Elton, City Attorney Rapport, Community/General Services Director Sangiacomo, City Engineer Eriksen, Planning Director Stump, Interim Director of Public Utilities Grande, Economic Development Coordinator/Assistant to City Manager Ballek, Electrical Distribution Engineer Kirkley, and Recording Secretaries Elawadly and Currie. , PLEDGE OF ALLEGIANCE Councilmember Rodin led the Pledge of Allegiance. 6:10:10 PM Mayor Ashiku stated the Urgency Item regarding "Award of Contract for the Lake Mendocino Hydroelectric Plant Tainter Valve Modification Project" will be heard as agenda item 10b(1 ). MIS Crane/McCowen approving the request to place the Urgency Item on the agenda. Motion carried by an all AYE voice vote of the Councilmembers present. , PRESENTATION/INTRODUCTIONS/PROCLAMATIONS a. Proclamation - Max Hartley Way Mayor Ashiku read the Proclamation naming Ukiah Airport Access Road - Max Hartley Way. Airport Commission Chair Bill Beard and Leonard Winter elaborated on Max Hartley's lifetime contributions/achievements. City Airport Commission Vice-Chair Dottie Deerwester invited City Councilmembers, staff, and the public to attend the unveiling of the Max Hartley Way road sign at the Chamber of Commerce mixer on Thursday, September 28, 2006 at 5:30 p.m., which will be held at the Airport. b. Introduction of New Finance Director- Brent Smith City Manager Horsley introduced new Finance Director Brent Smith and briefly commented on his educational and professional credentials and accomplishments. , PETITIONS AND COMMUNICATIONS None . APPROVAL OF MINUTES a. Regular Adjourned Meetinq Minutes of Au.qust 21, 2006 Councilmember McCowen recommended the following change to the minutes: Page 1, agenda item 4b, last sentence should read, "Councilmember McCowen further stated the expanded residency requirement should be applicable for all advisory boards Regular City Council Meeting Minutes September 20, 2006 Page1 and commissions only and not the Planning Commission." MIS Crane/McCowen approving Regular Adjourned Meeting Minutes of August 21, 2006, as amended. Motion carried by an all AYE vote of the Councilmembers present. . . RIGHT TO APPEAL DECISION Mayor Ashiku read the Right to Appeal Decision. CONSENT CALENDAR Councilmember Crane recommended item 7b be pulled and considered under agenda item 1 lf. MIS McCowen/Rodin approving Consent Calendar items "a" through "m" and item "b" to be considered under agenda item11f as follows: a. Report of Disbursements for the Month of Auqust 2006 b. Adoption of Ordinance Amending Ukiah City Code Sections 1521 and 1522 Governinq Procurement Procedures c. Adoption of Resolution Establishinq Fees for Postinq Voluntary Campaign Limit Candidate Statements to the City's Website d. Award of Bid for New Swift water Rescue Boat to All Country Industrial and Marine in the Amount of $21,417.02 e. Award of Contract to California Pavement Maintenance Co., Inc. for Slurry Seal Aprons at Ukiah Reqional Airport, Specification Number 06-09 in the Amount of $27,418.30 f. Accept Mendocino Solid Waste Manaqement Authority (MSWMA) Budget g. Adoption of Resolution Approving an ADplication for Proposition 50 California River Parkways Competitive Grant Proqram for Riverside Park Development h. Report of Acquisition of Services in the Amount of $100,000 to Hart High Volta_cie Apparatus to Perform Inspections, Testing, Cleaning and Maintenance at the Gobbi Street Substation Due to Damaqed Buswork and Request for Additional $25,000 for Completion of Work i. Rejection of Bids for Street Striping 2006, Specification Number 06-08 j. Approval to Purchase Replacement Computer Equipment from Dell Marketinc~, L.P. in an Amount of $20,045.32 k. Award of Bid For Purchase of Three Patrol Car Vehicles in the Amount of $98,262.41 to Wondries Fleet Group Status Report of FEMA Storm Damaqe Repairs Award Bid for Replacement of Hiqh Side Businqs on TR-1 and TR-2 and a Three-Phase Ganq Operated Switch at Gobbi Street Substation to Harreld's Hi- Voltaqe in the Amount of $13,845 Motion carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: None. . AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one from the audience came forward. 9. PUBLIC HEARINGS (6:15 PM) 6:26:24 PM a. Adoption of Findinqs and Final Action on Hull/Piffero Use Permit Application - Regular City Council Meeting Minutes Page 2 September 20, 2006 continued from August 2, 2006 This agenda was continued from the regular City Council meeting of August 2, 2006 in order to permit the City Attorney to research Civil Code Section 1353.5 and to consider the adoption of findings and final action concerning the Hull/Piffero Use Permit application for relief from height limit for their flagpole. The Use Permit is also to allow minor grading, concrete pad construction, and the installation of lighting fixtures to illuminate the flag pole and flag. A motion is still pending from the August 2 meeting to approve the use permit subject to a height limit of 32.5 feet above the grade. Planning Director Stump advised the only new information is the recent material the applicants just submitted, relating to the history of the legislative intent of Government Code Section 434.5, which the applicants indicate should further define the Councils' ability to decide the issue. He added that the City Attorney will comment on the Civil Code/Government Code that addresses the height of the flag pole and display of the American flag. He further advised that the applicants request a continuance of this matter to a date uncertain so that the law firm working on their behalf has sufficient time to receive additional documents necessary to prepare for a public hearing in this regard. The applicants also desire to amend the language on the Use Permit application to state that the applicants are seeking a Use Permit that allows them to fly a 25' X 40 American flag, which requires a flag pole of 45 feet minimum height. Ric Piffero addressed the material/information relating to the legislative intent of Government Code Section 434.5 that the applicants indicate bars the City from regulating the height of a flag pole from which the American flag is flown. City Attorney Rapport acknowledged the material that addresses the legislative intent of the Government Code section essentially presents a historical review of this code and that the new information would not likely change his written opinion. A lengthy discussion followed regarding continued discussion of the project issues and relevant code sections regulating the height of the flag pole and whether a continuance should be granted. Some of the Councilmembers favored a continuance based on submittal of the new information and others cited/commented on the City Attorney's opinion of its relevance or lack thereof. Dave Hull stated the new information is relevant to the City Council's decision whether to grant or deny the Use Permit, and supported allowing for a continuance to allow time for further review of the material by staff and the Council. Councilmember Rodin pointed out that the issue is not about taking away the right to fly a flag, but the height of the structure and that perhaps the matter should be continued until after the November election, as there may be political implications. Additional discussion followed regarding the relevance of allowing more time to review the new material. The Council discussed the motiOn that is still on the table from the August 2 meeting Regular City Council Meeting Minutes Page 3 September 20, 2006 b. regarding approval at a compromise height at 32.5 feet and whether this motion is still applicable. Ric Piffero commented on the discussions above and stated, in his opinion, it is apparent the material would not change the opinion of some Councilmembers supporting denial of the project and therefore, withdrew his request for a continuance. The Council further discussed the issue of whether to continue the matter. MIS CranelMcCowen approving continuance of the Hull/Piffero Use Permit to the October 4, 2006 meeting. Motion carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: None. Amendment of the Transfer Station Contract to Allow Partial Recovery of Increased Fuel Costs Related to Disposal of Garbage by the Ukiah Transfer Station - continued from September 6, 2006 7:23:29 PM Interim Finance Director Elton reported at the regular September 6 City Council meeting, Council directed staff to provide additional information regarding a contract amendment with Solid Waste Systems (SWS) to allow a one-time rate increase at the transfer station of $1.45 per ton based upon the increased cost of fuel for hauling garbage. The Council discussed the "Selected Transfer Station Expenses" from 2002 through 2005 chart that specifically demonstrates the increase in personnel-related and fuel costs offset by revenue received from the sale of metal. It was noted the increased costs exceed the CIP adjusted cost for personnel and fuel. Therefore, staff recommends approval of the surcharge for increased fuel costs. MIS Rodin/Baldwin approving amendment of the Transfer Station contract to allow a rate increase for fuel of $1.45 per ton by the Ukiah Transfer Station and authorize the City Manager to execute the amendment on behalf of the City. Motion carried by the following roll call vote: AYES: Councilmembers Crane, Rodin, Baldwin, and Mayor Ashiku. NOES: Councilmember McCowen ABSTAIN: None. ABSENT: None. 11. UNFINISHED BUSINESS a. Lake Mendocino Hydroelectric Plant Refurbishment Project Budqet and Scheduling Update; Authorize the Expenditure of Additional Funds Necessary to Complete the Project Interim Utility Director Grande reported staff is requesting that Council authorize the expenditure of additional funds necessary to complete the Lake Mendocino Hydroelectric Plant equipment refurbishment and other engineering upgrades. He commented on the changes in the refurbishment scope of work that was necessary because the equipment is approximately 20 years old or older, and anticipated startup date schedule/plans. It is expected that the plant will be ready for a restart and that the cost of repairs will be paid back within approximately 2.5 years. 7:58:15 PM Lee Regular City Council Meeting Minutes September 20, 2006 Howard stated the matter of the public bid award and Page 4 10. b(1). corresponding contract made due to the emergency needs as a result of the flood last winter does not comply with the Uniform Construction Cost Accounting Act. City Attorney Rapport stated the bid award was made due to the declared emergency as a result of the flood whereby the usual contract procedures were not necessary. It was noted the City appropriately went through the bid process and only General Electric (GE) responded and since this time other flood related problems in connection with the plant have become apparent. MIS Crane/McCowen approving authorization for expenditure of additional funds necessary to complete the Lake Mendocino Hydroelectric Plant refurbishment project. Motion carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: None. URGENCY ITEM - Award of Contract for the Lake Mendocino Hydroelectric Plant Tainter Valve Modification Project It was noted that the City solicited bids for the modification of the Lake Mendocino Hydroelectric Plant tainter valve in which a re-bid was necessary. Staff recommends the bid and contract be awarded to D.W. Nicholson to perform the work. Time is of the essence and in order to keep the hydro project on schedule, the contract will need to be awarded as soon as possible. MIS Crane/Baldwin approving authorization for staff to award the contract for the Lake Mendocino Hydroelectric Plant tainter valve modification project to D. W. Nicolson. Motion carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: None. b. Receive Status Report Concerninq Si.qn Ordinance Enforcement Activities and Provide Direction to Staff Planning Director Stump reported the Code Compliance Coordinator currently monitors and oversees cases that involve complaints regarding junk and debris, marijuana cultivation, illegal businesses, encroachments in the public right-of-way, rodent/pest infestations, fences exceeding the height limit, overgrown vegetation, farm animals in the City, excessive noise, sign ordinance compliance violations, and skateboarding in unauthorized areas. Planning Director Stump stated staff has been exploring ways to expedite sign code compliance. If a property owner does not make a sincere attempt to correct a violation after two contacts, staff is prepared to refer the case to the City Attorney. He referred to "Attachment 1" pertinent to the Banner Violation Log, as an example of the tracking method concerning enforcement of violations to the Sign Ordinance. The Council reviewed the sign ordinance enforcement report and discussed methods on how to more effectively track repeat violators, follow-up on documented information by determining the number of contacts made for a particular violation, Regular City Council Meeting Minutes Page 5 September 20, 2006 and decide at what point such cases should be reviewed by the City Attorney and/or impose a fine/citation. It was noted procedural changes may be necessary in order to expedite compliance. MIS McCowen/Rodin to accept the report and direct staff to allow for two personal contacts and if compliance is still not attained, have the City Attorney write a letter, If this does not achieve compliance, staff is to determine the appropriate action to attain the necessary enforcement. Motion carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin. NOES: Councilmember Baldwin, Mayor Ashiku. ABSTAIN: None. ABSENT: None. C. Summary and Discussion of Traffic Issues Associated with the Development of the Airport Business Park Planning Director Stump reported on the history pertinent to traffic issues associated with development in the Airport Industrial Park (ALP). In 1995, an EIR was certified by Council for build out of the AlP, which identified a number of significant impacts that would result at build out. The City has relied on the EIR to make planning decisions and successfully mitigate impacts as the developments have occurred. It was consensus of the Council to direct staff to provide additional information regarding traffic issues in conjunction with the goal of reaching optimum circulation and safety needs, including additional information on the feasibility of utilizing other access routes to accommodate the anticipated traffic load and establish a secondary access for emergency access purposes. d. Authorize Execution of Amendment to the Aqreement with EBA Enqineering in an Amount Not to Exceed $109,502.22 for Implementation of the Feasibility Study and Corrective Action Plan at the Corporation Yard 8:56:19 PM Discussion ensued regarding the project structure. Public Comment: 9:04:48 PM Lee Howard discussed the City's purchasing policies and procedures. MIS Rodin/Baldwin approving authorization to execute amendment to the agreement with EBA Engineering not to exceed $109,502.22, carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: None. 9:24:50 PM Break 9:34:50 PM Back in session e. Review of City Limits and Service Boundaries 9:35:50 PM Item continued. Regular City Council Meeting Minutes September 20, 2006 Introduction of Ordinance of the City Council of the City of Ukiah Amending Section 62 of the Ukiah City Code, Pertaining to Compensation of Mayor and City Councilmembers 9:48:28 PM MIS Rodin/Baldwin to approve the Introduction of Ordinance amending Section 62 of the Ukiah City Code pertaining to compensation of Mayor and City Page 6 Councilmembers by Title Only, carried by the following roll call vote: AYES: Councilmembers McCowen, Rodin, and Baldwin. NOES: Councilmember Crane and Mayor Ashiku. ABSTAIN: None. ABSENT: None. Councilmember Rodin read the Ordinance by Title Only. MIS Rodin/Baldwin to approve the Ordinance by Title Only, carried by the following roll call vote: AYES: Councilmembers McCowen, Rodin, and Baldwin. NOES: Councilmember Crane and Mayor Ashiku. ABSTAIN: None. ABSENT: None. g. Possible Approval to Participate in Request for Offer to Purchase Claim in Calpine Bankruptcy and Authorize City Manager to Accept Offer and Execute Transaction Documents Motion made after Closed session. 11. NEW BUSINESS a. Ukiah Valley Area Plan Status Report 9:51:45 PM Director Stump briefly reviewed report. Discussion ensued. It was consensus of the Council to receive the status report on the Ukiah Valley Area Plan update. b. Review of Special Projects Reserve Fund "699" 9:57:13 PM It was consensus of the Council to receive the report on Special Projects Reserve fund 699. Co Information Update on Greenhouse Gas Reduction Activities in California and California's Publicly Owned Electric Utilities' Principles Addressinq Greenhouse Gas Reduction Goals 9:58:51 PM 9:59:25 PM Councilmember Baldwin was excused from the meeting. Elizabeth Kirkley briefly reviewed report It was consensus of the Council to receive the report on Assembly Bill 32 that will require power companies, including public power companies, to implement conservation and energy efficiency programs to reduce greenhouse gas emissions to 1990 levels by 2020. Staff reported this will most likely require additional staffing to implement. d. Approval of Public Works Project Manager Position 10:52:35 PM Public Works Director Eriksen briefly reviewed report. Discussion ensued. MIS Crane/Rodin approving a half time Public Works Project Manager position, carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: Councilmember Baldwin. Regular City Council Meeting Minutes September 20, 2006 Page 7 e. Discussion and Possible Action on Creek Maintenance - McCowen 10:05:23 PM Councilmember McCowen addressed the issue of creek maintenance, particularly gravel build-up under bridges that restricts the flow of water. Discussion ensued. It was the consensus of the Council to direct Staff to research the feasibility of performing creek maintenance and to remove the buildup of gravel that is restricting the flow of water under a number of bridges with the City and proceed to do so if it is feasible and economical to do so. Public comment: 10:08:24 PM Kevin Maxwell described his experience with the 2006 flood damage and his concerns of further creek erosion of his property. Council directed Engineering Staff to assist Mr. Maxwell with the planning and permit process as they are able. Adoption of Ordinance Amendinq Ukiah City Code Sections 1521 and 1522 Governinq Procurement Procedures 10:22:21 PM Continued to next City Council meeting. 12. COUNCIL REPORTS11:10:32 PM Councilmember Crane report progress is being made in negotiation for a mixed load rate and implementation at Ukiah Valley Transfer Station. Councilmember McCowen reported the Homeless Services Planning Group has selected January 26, 2007, as the date for the next homeless count and that the Mendocino County Lodging Association had their kick off this afternoon for the new marketing and promotion plan that is funded by the Business Improvement District. Councilmember Rodin reported on her attendance at the California League of Cities meeting. She has been inducted as the President of the Leagues' Redwood Empire Division. She also reported that Developers Diversified has closed escrow on the Masonite plant property; and handed out Proposition 90 information. 13. CITY MANAGER/CITY CLERK REPORTS 11:18:17 PM City Manager Horsley reported the Ukiah Police Department will be running television advertisement for recruitment; she will be attending a downtown revitalization meeting as requested by the Main Street Program; and handed out Proposition 90 information. 14. 54956.9) CLOSED SESSION 11:20:17 PM Conference with Legal Counsel- Existing Litigation (Cal. Gov't Code Section District of Name of Case: Calpine et al Bankruptcy, United States Bankruptcy Court, Southern New York, Case No. 05-60200 (BRL) MIS Crane/McCowen approving request for offer to purchase claim in Calpine Bankruptcy and authorize City Manager to accept offer and execute transaction documents, carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: Baldwin. Regular City Council Meeting Minutes September 20, 2006 Page 8 15. ADJOURNMENT There being no further business, the meeting was adjourned at 12:00 a.m. Cathy Elawadly, Recording Secretary JoAnne Currie, Recording Secretary Regular City Council Meeting Minutes September 20, 2006 Page 9 Item No. 5b 2, 1 , Sm , m CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting Minutes CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 October 4, 2006 6:00 p.m. The Ukiah City Council met at a Regular Meeting on October 6, 2006, the notice for which being legally noticed on September 29, 2006. Mayor Ashiku called the meeting to order at 6:04 pm. Roll was taken with the following Councilmembers present: Crane, McCowen, Rodin, Baldwin and Mayor Ashiku. Staff present: City Manager Horsley, Director of Public Works Eriksen, City Attorney Rapport and City Clerk Petersen PLEDGE OF ALLEGIANCE lead by City Mana.qer Horsley PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Proclamation Recognizing the Month of October as the 25th Anniversary of the National Women's Political Caucus (NWPC) - Mendocino 6:06:50 PM Councilmember Rodin read the Proclamation and expressed her appreciation of the National Women's Political Caucus' achievements. PETITIONS AND COMMUNICATIONS APPROVAL OF MINUTES6:10:32 PM a. Regular Meeting Minutes of September 6, 2006 M/S McCowen/Baldwin to approve the Minutes of September 6, 2006 by an all AYE voice vote. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.6: ! ! :42 PM M/S Crane/Rodin to approve the Consent Calendar. a. Rejection of Claim for Damages Received from Elizabeth K Strong and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund b. Notification of Emergency Purchase from Polydyne Inc. of 9200 Pounds of Liquid Polymer at the Unit Price of $0.51 Per Pound for the Total Amount of $5,032.17 c. Notification of Award of Bid for the Purchase of Three Whelen Liberty Series Light Bars from Lehr Auto Electric in the Amount of $5,172.00 d. Status of the Lake Mendocino Hydroelectric Power Plant Equipment Refurbishment Emergency e. Rejection of Claim for Damages Received from Tim Abbott and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund f. Award of Bid to Arrow Fencing to Replace Fencing at the Water Treatment Plant that was Damaged January 1,2006 in an Amount Not To Exceed $10,500.00 g. Notification of the Purchase and Installation of One Automatic Gate Controller from Arrow Fencing in the Amount of $7,950.00 h. Notification to Council of the Expenditure of $7,084.56 to LN Curtis & Son's for the Purchase of OSHA Required Firefighter Protective Clothing i. Notification of Award of Bid for the Purchase of Three Motorola Spectra EXTL5000 Radios from Motorola Inc., in the Amount of $8,572.59 j. Award of Bid for Purchase of a 2007 Single Bucket Lift Truck/Aerial Device for the City of Ukiah Electric Department to Altec Industries, Inc. in the Amount of $82,913.63 (plus 2.5% CMAS Surcharge) Motion carried by the following roll call vote: AYES: Councilmember Crane, McCowen, Rodin, Baldwin and Mayor Ashiku; NOES: None; ABSTAIN: None: ABSENT: None 8, AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. No comment by the public. 6:12:.58 PM gl PUBLIC HEARINGS (6:15 PM) 6:13:59 PM a. Adoption of Findin.qs and Final Action on Hull/Piffero Use Permit AI3~31ication - continued from September 20~ 2006 City Attorney Rapport reviewed the documentation submitted at the September 20, 2006 meeting regarding Government Code Section (GCS) 434.5, stating that this item had been continued for further analysis of the impact that GCS 434.5 has on the Councils' authority to limit the height of the flag pole on the Hull property, as the pole had been erected to display the American flag. He further stated that, in his opinion, GCS 434.5 does prohibit the City from restricting the height of a flag pole used to display the American flag, if the height restriction is imposed solely to promote aesthetic considerations. Responding to questions from the Council, Attorney Rapport stated that nothing in GCS 434.5 prevents the City from imposing reasonable restrictions as to the time, place and manner of placement or display of a Flag of the United States when necessary for the preservation of the public's health, safety or order, however; the City may not impose any of these restrictions solely to promote aesthetic considerations. Public Comment Opened 6:30:38 PM Public speaking in opposition of approval of the permit Steve Scalmanini Public speaking in favor of approval of the permit Kevin Orr and Dave Hull Public Comment Closed 6:40:52 PM Discussion ensued with Councilmembers Rodin and Baldwin stating their opposition to the approval of the Use Permit. Councilmember Crane stated that based on current information provided by the City Attorney, he feels the applicants are within their rights. Councilmember Crane referred to the motion made on August 2, 2006, "Motion revised by Councilmember McCowen and accepted by Councilmember Crane, to approve the use permit subject to a height of 32.5 feet above the grade" and suggested it be amended to A~3~3rove the Use Permit~ making the finding "that the heiqht limitation in this particular situation is solely concerned with aesthetics and for this reason~ Government Code Section 434.R requires a~3Droval ". The amendment to the motion was accepted by Councilmember McCowen. M/S Crane/McCowen to approve the Use Permit, making the finding "that the height limitation in this particular situation is solely concerned with aesthetics and for this reason, Government Code Section 434.5 requires approval." Motion carried by the following roll call vote: AYES: Crane, McCowen and Mayor Ashiku; NOES: Councilmember Rodin and Baldwin; ABSTAIN:' None; ABSENT: None 10. UNFINISHED BUSINESS a. Consider Changes to Ordinance Amending Ukiah City Code Sections 1521 and 1522, Regarding Procurement, Prior to Adoption at Next Meeting - continued from September 20, 2006 7:20:44 PM Recess from 7:21:20 PM to 7:30:16 PM With consensus of the Councilmembers to approve the changes to the Ordinance Amending Ukiah City Code 1521 and 1522 Regarding Procurement matter will be brought before the Council for adoption, as a Consent Calendar item, on October 18, 2006. 11. NEW BUSINESS a. Award of Contract for CMU Block Wall - 182 E. Gobbi, 7:33:15 PM Director of Public Works Eriksen recommended Council's approval to award the bid received for this project, to Ferranti Construction Inc. in the amount of $137,361.00. Director Eriksen additionally stated that the Engineer's estimate for this project was $16,7:35. The total cost of funding the project is expected to come from the FEMA Storm claim account. I~/S Crane/Baldwin to award the contract for CMU Block wall, 182 E. Gobbi, Specification No. 06-1:3, to Ferranti Construction Inc. Motion carried by an all AYE voice vote. b. Award of.Contract for Mendocino Drive Storm Drain Replacement~ Specification No. 06-12 Director of Public Works Eriksen stated four bids had been received and recommended Council award the bid to the lowest bidder, Paulson Excavating Inc., in the amount of $49,804.00. The bid amount in this case is less than the engineer's estimate and is expected to be reimbursed from the FEMA Storm claim account. M/S McCowen/Crane to award the contract for Mendocino Drive Storm Drain Replacement, Specification No. 06-12, to Paulson Excavating. Motion carried by an all AYE voice vote. c. Discussion on Establishment of a Fire Equipment Sub-Committee City Manager Horsley requested two Councilmembers be selected to meet with the Interim Fire Chief and herself. The Fire Equipment Sub- Committee will be comprised of Councilmembers Crane and Mayor Ashiku. Councilmember McCowen to act as an alternate for Mayor Ashiku. 12. d. Authorize Mayor to Send Letter Supporting Adoption of Proposed Fair Political Practices Commission Re.qulation for Small Citie-~ The consensUs of the Council was to authorize Mayor Ashiku to send the letter supporting the adoption of the Proposed Fair Political Practices Commission Regulation for small cities. COUNCIL REPORTS Councilmember Crane reported having attended the annual Northern California Power Association's Annual Conference in Napa last week reviewing several topics that were discussed, including AB 2021. He also suggested consideration of linking the California Energy web site to the City of Ukiah's web site. Councilmember Rodin stated that the Economic Development and Financing Corporation has committed to fund a Feasibility Study on the proposed slaughter house. She advised that she is participating in a year- long Leadership Institute, which conflicts with her attendance at the Main Street Board meetings. Upon consensus of the Council, Councilmember McCowen to act as an alternate. Councilmember Baldwin discussed water issues including a recent meeting with the Army Corps of Engineers where it was unclear whether expansion of the spillway at Coyote Dam would be completely funded by the Corps. He additionally asked if the City has a storm preparation or response plan. City Manager Horsley stated that City Directors and first line supervisors will be attending a training regarding preparation and response on October 10, 2006. 13. 14. 15. CITY MANAGER/CITY CLERK REPORTS No report CLOSED SESSION None ADJOURNMENT to meet as the Redevelopment Agency at 8:03 P.M. There being no further business, the meeting of the Ukiah City Council was adjourned at 8:10 PM Gail Petersen, City Clerk ITEM NO.: 7a DATE: October 18, 2006 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF SEPTEMBER 2006 Payments made during the month of September 2006, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the five (5)individual payment cycles within the month. Accounts Payable check numbers: 71944-72112, 72179-72301, 72303-72426, 72486-72555 Accounts Payable Manual check numbers: 67427 Payroll check numbers: 71831-71943, 72113-72178, 72427-72485 Payroll Manual check numbers: 71830, 72302 Void check numbers: none This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of September 2006. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with:Brent Smith, Finance Director and Candace Horsley, City Manager Attachments: Report of Disbursements APPROVED: Candace Horsley, City Manager KRS:WORD/AGENDASEPT06 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF SEPTEMBER 2006 Demand Payments approved: Check No. 71944-72035, 72036-72112, 72179-72301, 72303-72426, 72486-72555 Manual: 67427 FUNDS: 100 General Fund $240,266.11 600 Airport 105 Measure S General Fund $5,058.47 610 Sewer Service Fund 131 Equipment Reserve Fund 611 Sewer Construction Fund 140 Park Development $243,516.75 612 City/District Sewer 141 Museum Grants $3,115.56 615 City/District Sewer Replace 143 NE.H.I. Museum Grant 620 Special Sewer Fund (Cap Imp) 150 Civic Center Fund 640 San Dist Revolving Fund 200 Asset Seizure Fund $407.45 641 Sanitation District Special 201 Asset Seizure (Drug/Alcohol) $10,000.00 650 Spec San Dist Fund (Camp Imp) 203 H&S Education 11489 (B)(2)(A1) $11,000.00 652 REDIP Sewer Enterprise Fund 204 Federal Asset Seizure Grants 660 Sanitary Disposal Site Fund 205 Sup Law Enforce. Srv. Fund (SLESF $1,666.66 661 Landfill Corrective Fund 206 Community Oriented Policing 664 Disposal Closure Reserve 207 Local Law Enforce. BIk Grant 670 U.S.W. Bill & Collect 220 Parking Dist. #10per & Maint $835.99 678 Public Safety Dispatch 230 Parking Dist. #1 Revenue Fund 679 MESA (Mendocino Emergency Srv Auth) 250 Special Revenue Fund $2,970.00 695 Golf 260 Downtown Business Improvement 696 Warehouse/Stores 270 Signalizaton Fund $4,625.00 697 Billing Enterprise Fund 290 Bridge Fund 698 Fixed Asset Fund 300 2106 Gas Tax Fund 699 Special Projects Reserve 301 2107 Gas Tax Fund $1,386.25 800 Electric 303 2105 Gas Tax Fund 805 Street Lighting Fund 310 Special Aviation Fund 806 Public Benefits Charges 315 Airport Capital Improvement $41,237.61 820 Water 330 Revenue Sharing Fund $1,284.80 840 Special Water Fund (Cap Imp) 332 Federal Emerg. Shelter Grant 900 Special Deposit Trust 333 Comm. Development Block Grant 910 Worker's Comp. Fund 334 EDBG 94-333 Revolving Loan 920 Liability Fund 335 Community Dev. Comm. Fund 940 Payroll Posting Fund 340 SB325 Reimbursement Fund 950 General Service (Accts Recv) 341 S.T.P. 960 Community Redev. Agency 342 Trans-Traffic Congest Relief 962 Redevelopment Housing Fund 345 Off-System Roads Fund 965 Redevelopment Cap Imprv. Fund 410 Conference Center Fund $11,082.00 966 Redevelopment Debt Svc. 550 Lake Mendocino Bond 975 Russian River Watershed Assoc 575 Garage $2,771.33 976 Mixing Zone Policy JPA $8,950.71 $316,315.63 $60,OO3.46 $3,393.10 $1,215.00 $22,972.32 $716.58 $87,059.34 $321.03 $4,925.48 $9,184.00 $1,375,355.11 $12,240.29 $85,486.11 $234,905.41 $113,543.03 $6,677.59 $519.58 $368,642.38 ($59.05) $848.10 $240.00 $44,862.62 $16,701.27 PAYROLL CHECK NUMBERS 71830-71943 DIRECT DEPOSIT NUMBERS 29160-29319 PAYROLL PERIOD 8/13/06-8/26/06 PAYROLL CHECK NUMBERS: 72113-72178 DIRECT DEPOSIT NUMBERS 29320-29475 PAYROLL PERIOD 8/27/06-9/9/06 PAYROLL CHECK NUMBERS: 72302, 72427-72485 DIRECT DEPOSIT NUMBERS 29476-29627 PAYROLL PERIOD 9/10/06-9/23/06 VOID CHECK NUMBERS: none TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTALPAYMENTS $3,356,243.07 $60,604.17 $214,226.50 $597,726.87 $4,228,800.61 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. 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OU~ r,.2H i :::>~ ~OH ~O~ O 0 H ~ H o o o 0 0~ o ~-I ~ ~'~ ~ o o o o 0000 00000000 00000000 0 0 o o 0 0 H 0 o o · o . o o o 0 o o o o o o · °~ · 0 , 0 i i o o · , 00 0 H i 0 0 o o . . °g © o o o o oo · 0 cq [~ o~ o ooo . . 0 ~~o ~o 000 0 000~ H~ ~~0 o 0 o~;;~°;S°oo o 00000000 o o ~°~°~°°~ ~ OU~ H OHH 000 ~ ¥ tj'j H ~0 ~0 E--~ H © 0 O~ >.., I.-I > <2> ~o~ o o o o o H I i o o c~ o'/ c~ o ~ .ri O O O O O O o~ ~~o 0000 00 000 O ,4.4 D.-, O o o kid i 1~ O H H O O O O O O~E~ ,--.1 ¢40 O ~O~O ~ ~o~o ~ o o E-~ H H~ i H m D m ffi © H C> ~ CO , , , 0. O~ rjc~ ~:o O~ > o ~ H ~ i Id H ~ H I~ H O~ 0 ~o ~ ~ O~H~ ~ ~HO~ 0 0 .o O~ ~:o Or~ O~ 0 0 u,4 ~., 0 ~4 o~ o ~° oo r~ ,,¢ 0 ~, I:z:l0 ~ E-, m o o o o o o o oo o o o o o o o o o o o o o o o {20 o oo 0000000000000000000000 0000000000000000000000 0000000000000000000000 0000000000000000000000 0000000000000000000000 0000000000000000000000 0 0 00 00 H C~ 0 ~ C~ O~ o~oo~oo~oo~ooo~oo~o 0 O0 O0 O0 000 O0 0 0000000000000000000000 o~o~o~oo~o~oo~o~ ~ ~ ~ ~ ~ ~ ~ 0 O0 O0 ~0 O~ ~ 0 ~oo~o~oo~oo~oo~OOo oo O0 0 O0 0 O~ ~O O~ 0~ 0~ mmm 0 0000000000000000000000 H~~~~~~~~ 000000000000000 0 000 0 O0 000 000 000 ~ 0 . , 000 000 O~ O0 ~0 - i 0 ©© H H ~ > 000000000000000000~~0000000000000000000~ 000000000000000000000000000000000000000000 000000000000000000000000000000000000000000 0 ,4-4 ~ 0 SSoSSoossoossoosooss~ossoosoossoosoossoOSSo oo oo oo oo oo oo oo oo oo oo 000000000000000000000000000000000000000000 000000000000000000000000000000000000000000 ~0~~0~00~0~0~~0~00~00~~0~ 0~00000~00~0~0~000~00~00~00~00~000 ~~~~°d~°~°~°°~~°~~~°~°~ 00~0~000000000000000000~0000~0000~0000~00 ~0~0~00000000~00000000~00~00~0~0000~00 00000000000000000000 ~000000000000000000000 0 I.-I 0 H :>4 0 ~000000000000000000000000000000000000000000 i ~m I-i [-,,.. c) o c) c) c,~ 0'3 o o cD o o co o o o l~ bq o o o cD o o o o o c0 c0 00 o o o O0 O0 0 000000000 0 O0 O0 o~oo~oo~ 000000000 0 0 o cD · o o t~l 00 . °~ · I-I H ~oo~oO~oo o o ooooooooo ~oo~ooo~o O0 000 0 O0 O0 0 OC~ ~0 0 ~ ~ H ~0 H Iii H 0 ~o 0 ~-4 rj H 0 ~ R d o ~000000000 ~0~0~0~ ~0~0~0~ o~ rj · 0 > 0 00 ?? o~ o~ o {Illll ~~o o 00 00 0 0 LD 00 00 00 00 ~O~O 000 0 0 O0 O0 000~00 00 00 00 · 00 . 00 ir.} · 000 . . 0 0 ,ri ,--I o 00 00 00 · 0 t'xl c~ · 0'3 · , ~ 1:2> m [.1.1 0 r~ 0 {210 Or,,a ,..~o o o ~o 12o ofi~ ~ o~ o~ ~00 ~0~ ~ o~ ooo oo ro H 0,< I.-I i o~ O0 o o o o o co o o o~ o o oo o OO OO OOOOOO o~ ~ oo o~ ooooooo ooooooo ooooooo O O o o ~ o° o ~ OOoO o o o o o , . · 0 r-q · , ~H~ o ~E-, 0 ,<mc> D o o o o o o · 0 o o o~ o"1 . . o o 6%1 6'4 · HHO 88° o 04 ~o 00 (::0 ~o o°88~ o o 88°°8°o o o HHHM~HO OOOOOOO ~oo~o ~o~o~ o~ oo~~ oooo~o ooo~~ O ~ ~ r~ ~ H O0 r~mm i o~ ~OOO H ~0 © H i r.J · > 0 0 00000 O0 000000000000000 OO OO OO OO O 8~8~~oooo 00000000 ;~;;~;;o oo OOOOOOOO oo88o88~o o o .--4 ~~ O HHHH~ OO OO 0 O0 O0 000000000 ...... ~ ~ OOOO~ ~ ~ ~ 0 ~H~O~ H~ ~0~ ~ o ~ o ~ ~ ~ ~O ~ O OOOOOOO ~~OOO0 OOO~~ 88oo8~~o O0 m~ oo O r.~ O 120 o~ ~HHHHH 4HHHHH O OO OO OO OO o o ~OOOOOOOO H 00000000000 0 O0 O0 0 0 O0 O0 0 000000000 cnn:: o ,4.4 ~ 0 o oos~ooSSo O OO OO O O OOOOOOOOO ~oog~oo~o o~ooo~oooo~ oooo~oooooo ~ooo~oooooo ~H ~ ~ g~88X~8~ ~ H~ ~ ~O o~o~oo~ O~ OO OO ~ H~ ~ moooo ~ OOOOOOOOO 8oo88oo~8 OO OO i ~H ~H ~ ~ H~ M H~ ~S o r j) o ~ H Or~ ~0 OH ~:~ ~-1 02: O,--I O~~ ~HHH ~OOO ~H~ © 0 > o oo oooooo oo ooooooo OO OO OOOOOOO ~~~o o o o o o OOOO OOOO oo~ 0 q-4 ~ 0 o~oo~o ~o~o o oooo~oo oooo~ HHHHHHO H~HHHHHO o~oo o oo oooo ~°~ o ~J~ o O~ ~000000 ~0~ O~H ~H 0~~ ~0000 oooo ~0000 o 0 ~:~ H 0 · > ~ 0 0 O~ i,-I r..,j o o~ o H 00 00 00 ~oo~oo~OO~oo oo oo 000000000000 IllllllI~I~ 000000000000 0 0 0 0 ©© 0 O0 O0 O0 0000000000000 0000000000000 ~0~0~0~0~ ~ 0 00 AGENDA ITEM NO: 7b MEETING DATE: October 18, 2006 SUMMARY REPORT SUBJECT: NOTIFICATION TO COUNCIL OF THE EXPENDITURE IN THE AMOUNT OF $5,123.51 TO PACIFIC SURVEY SUPPLY FOR THE PURCHASE OF ONE TRIMBLE GEO XT GPS DEVICE. SUMMARY: Section 1522 of the Municipal Code requires a report be filed with the City Council regarding purchases between $5,000 and $10,000. In accordance with the above mentioned section, this report is submitted to the City Council regarding the acquisition of equipment. The Utilities Department is working on development of GIS based mapping of facilities for the Water, Wastewater, and Electric systems infrastructure. The data is captured using a GPS receiver that collects the data in GIS format. Utilities budgeted for an upgrade to the existing data collection equipment to provide better data collection and more accurate location of facilities. The Trimble GOE XT is a PDA style device with a built in sub-meter GPS unit and collects data accurate to less than one meter, which is commonly used in Utilities/GIS applications. The following bids were received: Pacific Survey Supply Electronic Data Solution California Surveying & Drafting RLA GeoSystems $5,123.51 $5,177.39 $5,177.39 $5,177.39 The bids were within the budgeted amount and staff awarded the bid to the lowest bidder, Pacific Survey Supply. RECOMMENDED ACTION: No action required. Notification to Council of expenditures in the amount of $5,123.51 from Accounts 8202.3901.800.000, 800.3733.690.000, and 800.3729.690.000 to Pacific Survey Supply for the purchase of one Trimble 2005 Series GEO XT. ALTERNATIVE COUNCIL OPTIONS: N/A FUNDING: Amount Budqeted $2,288.97 $1,800.00 $1,034.55 Account Number 820.3901.800.000 800.3733.690.000 800.3729.690.000 AdditionalFunds Requested None None None Citizens Advised: NA Prepared by: Christopher T. Hall, GIS Technician Coordinated with: Jeff Gould, Interim Public Utilities Director; Candace Horsley, City Manager Ap p rove d · ~..~,~¢~,,.~_ Candace Horsley, City/Manager ITEM NO. 7c DATE: October 18, 2006 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION SETTING THE LIMITATION ON CITY EXPENDITURES FOR FISCAL YEARS 2005-2006 AND 2006-2007 The passage of Proposition 4 in 1979 (Article XIIIB of the California Constitution), requires local governments to prepare a statement of appropriations limitation. Also, each of the governing bodies must pass a resolution setting the appropriations limit for each budget year. The City's appropriation growth rate is limited to the change in the greater of the City of Ukiah's or Mendocino County's population growth rate and the change in California's per capita personal income. Exhibit A, attached to the Fiscal Year 2005-06 Proposed Resolution (Attachment 1 ), sets forth the calculations necessary to establish the appropriations limit for the City of Ukiah's 2005- 2006 fiscal year. Exhibit A, attached to the Fiscal Year 2006-07 Proposed Resolution (Attachment 2), sets forth the calculations necessary to establish the appropriations limit for the City of Ukiah's 2006-2007 fiscal year. For these calculations, each revenue source and General Fund transfer, listed in the adopted budgets, must be allocated as "proceeds from taxes" or "non-proceeds from taxes." Adoption of the Fiscal Year 2005-2006 Resolution (Attachment 1 ) assures the community and the State of California that the appropriations approved did not exceed the City's annual appropriations limit. For fiscal year 2005-2006 the calculations showed a limit of $27.3 million ($27,346,687) and appropriations subject to the limit of $8.6 million. This provided a large margin of safety ($18.7 million) before compliance with this law would become a concern. The limit for FY 2005-2006 ($27,346,687) was $1,544,590 greater than the limit for FY 2004-2005. The available funds subject to the limit were still less than one-third of the limit. Therefore, this increase had no effect on the City's budget. Continued to page 2 RECOMMENDED ACTION: Adopt resolutions fixing limitation on City expenditures for Fiscal Years 2005-2006 and 2006-2007. ALTERNATE COUNCIL POLICY OPTIONS: Adopt resolution with modifications. Prepared by: Coordinated with: Attachments: Gordon Elton, Interim Finance Director Candace Horsley, City Manager 1 - FY 2005-2006 Appropriation limitation Resolution, with attachment. 2- FY 2006-2007 Appropriation limitation Resolution, with attachment 3- State of California, Department of Finance "PRICE AND POPULATION INFORMATION" letter dated May, 2005 4 - State of California, Department of Finance "PRICE AND POPULATION INFORMATION" letter dated May, 2006 Ap p ROVE D :--. ?--~---~ _-¢__ ,~ Candace'-Horsley, (~ty Manager Adoption of the Fiscal Year 2006-2007 resolution assures the community and the State of California that the appropriations approved do not exceed the City's annual appropriations limit. For Fiscal Year 2006-2007 the calculations show a limit of $28.5million ($28,486,475) and appropriations subject to the limit of $8.9 million. This provides a large margin of safety ($19.6 million) before compliance with this law would become a concern. The limit for FY 2006-2007 ($28,486,475) is $1,139,788 greater than the limit for FY 2005-2006. The available funds subject to the limit are still less than one-third of the limit. Therefore, this increase has no effect on the City's budget. Staff recommends the City Council adopt the two attached resolutions fixing limitations on City expenditures for Fiscal Years 2005-2006 and 2006-2007. A'I-I-ACHMENT RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH FIXING LIMITATION ON CITY EXPENDITURES FOR FISCAL YEAR 2005-2006 WHEREAS, the provisions of Proposition 4, (Article XIII B of the California Constitution), the spending initiative, passed by the voters of the State of California, place a limitation on the expenditures of governmental agencies; and WHEREAS, the above referenced legislation requires the City of Ukiah to establish its appropriation limit for the 2005-2006 fiscal year; and WHEREAS, the Director of Finance of the City of Ukiah has computed the limitation of the City of Ukiah for the 2005-2006 fiscal year in accordance with the provisions thereof in the amount of $27,346,687; and WHEREAS, the appropriation limitation for the 2005-2006 fiscal year was determined by utilizing the change in California per capita income for the 2005-2006 fiscal year and the percentage of population change within Mendocino County as estimated by the State of California, Department of Finance estimates as of January 1, 2005. NOW, THEREFORE, BE IT RESOLVED, that the budgetary appropriation limitation of the City of Ukiah for fiscal year 2005-2006 is hereby fixed at $27,346,687, as set forth on Exhibit "A" attached hereto and made a part hereof by this reference. PASSED AND ADOPTED this 18th day of October 2006, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Mark Ashiku, Mayor ATTEST: City Clerk Page 1 of 1 \\Fs3\shared files\Goodrick, Sue\Oct 18 Regular Agenda\RESOLUTION Expenditure limit 2005-06.doc CITY OF UKIAH SCHEDULE TO DETERMINE COMPLIANCE WITH PROPOSITIONS 4 & 111 APPROPRIATION LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2006 Based on Fiscal Year 2005-2006 Budget EXHIBIT "A" A) B) C) PROCEEDS OF TAXES LESS: EXCLUSIONS APPROPRIATIONS SUBJECT TO LIMITATION $8,751,108 $112,615 $8,638,493 D) E) CURRENT YEAR LIMIT AMOUNT UNDER THE LIMIT (MARGIN OF SAFETY) $27,346,687 $18,7O8,194 GANN45.XLS Page I of 5 CITY OF UKIAH APPROPRIATIONS SUBJECT TO GANN LIMIT 2001/2002 2002/2003 2003/2004 2004/2005 2005/2006 LIMIT PRIOR YEAR TIMES: % CHANGE IN CALIFORNIA PER CAPITA INCOME (a) (b) (c) OR % GROWTH IN NON-RESIDENTIAL ASSESSED VALUATION $22,323,668 $24,117,518 $23,977,904 $24,703,516 $25,802,097 1.0782 0.9873 1.0231 1.0328 1.0526 n/a n/a n/a n/a n/a AND TIMES: % POPULATION CHANGE CITY (a) OR % POULATION CHANGE COUNTY (a)(c) 0.9978 1.006 1.0142 1.0007 1.001 1.002 1.007 1.007 1.0113 1.0069 NEW LIMIT $24,117,518 $23,977,904 $24,703,516 $25,802,097 $27,346,687 INOTES: (a) State of California, Department of Finance estimates, May 2005 (b) Factor Chosen for calculation, by default. (c) Factor Chosen for calculation. GANN45.XLS Page 2 of 5 CITY OF UKIAH PROPOSITIONS 4 AND 111, APPROPRIATION LIMIT SCHEDULE TO CATEGORIZE BUDGETED REVENUE FISCAL YEAR 2005-2006 REVENUE SOURCE TAXES PROPERTY TAXES SALES & USE TAXES PROPERTY TRANSFER TAX ROOM OCCUPANCY TAX BUSINESS LICENSE TAX FRANCHISE TAX FRANCHISE IN-LIEU CITY UTILITIES OTHER TAXES LICENSES AND PERMITS BICYCLE LICENSES BUILDING PERMITS ELECTRICAL PERMITS PLUMBING PERMITS MECHANICAL PERMITS MISCELLANEOUS PERMITS FINES & PENALTIES INTERGOVERNMENTAL MOTOR VEHICLE IN LIEU VLF 2004 GAP BOND SALE ERAF III TRANSFER TO STATE TRAILER COACH FEES OFF HIGHWAY LICENSES TAX RELIEF ERAF REFUNDS P.O.S..T. REIMBURSEMENTS COUNTY REIMBURSEMENT MISC. PARTICIPATIONS STATE MANDATED COST REIMBURSEMENT USE OF MONEY & PROPERTY INTEREST RENT SUN HOUSE REVENUE CONCESSION INCOME RECREATION PROGRAM INCOME TRANSFERS TO OTHER FUNDS PROCEEDS OF TAXES $559,454 $5,768,256 $40,000 $400,000 $310,000 $847,6O0 $858,452 $13,401 ($189,412) $o $460 $13,653 $129,244 NON-PROCEEDS OF TAXES $473,O6O $75 $85,OOO $15,ooo $9,ooo $5,ooo $70,5OO $50,075 $0 $o $1,884 $o $o $33,753 $222,030 $12,000 $o $392,500 $22,024 GANN45.XLS Page 3 of 5 CITY OF UKIAH PROPOSITIONS 4 AND 111, APPROPRIATION LIMIT SCHEDULE TO CATEGORIZE BUDGETED REVENUE FISCAL YEAR 2005-2006 REVENUE SOURCE PROCEEDS NON-PROCEEDS OF TAXES OF TAXES CHARGES FOR CURRENT SERVICES SUBD PLANNING FEES SUBDIVISION FEES GENERAL PLAN FEES EMERGENCY RESPONSE REIM POLICE DEPARTMENT FIRE DEPT SALE OF MATERIALS SALE OF SURPLUS PROPERTY AMBULANCE FEES WEED ABATEMENT VEHICLE ABATEMENT PLAN CHECK FEES SWIMMING POOL LATE CHARGES/PENALTIES LABOR OVERHEAD REIMBURSEMENT MISCELLANEOUS TOTAL GENERAL FUND $10,860 $6,ooo $5,ooo $4,ooo $49,50O $83,550 $o $o $486,020 $o $1o,ooo $60,000 $34,000 $o $500 $2,100 $8,751,108 $2,143,431 $10,894,539 ENTERPRISE & OTHER FUNDS $44,199,923 $44,199,923 TOTAL BUDGETED EXPENDITURES ADD: TRANSFERS INTO GENERAL FUND $8,751,108 $46,343,354 $82,392 $55,094,462 TOTAL PROCEEDS OF TAXES $8,751,108 TOTAL NON-PROCEEDS OF TAXES $46,425,746 GANN45.XLS Page 4 of 5 CITY OF UKIAH SCHEDULE Of EXCLUDED APPROPRIATIONS FISCAL YEAR 2005-2006 BUDGET QUALIFIED CAPITAL OUTLAYS LEASE/PURCHASE PAYMENTS FIRE VEHICLES (10o.21Ol) CIVIC CENTER (1oo.xxxx.33o.ooo) STREET EQUIPMENT (lOO.31 lO) AMOUNT $112,615 $o CITY OF UKIAH ALLOCATION OF INTEREST- TO TAX & NON-TAX PROCEEDS FISCAL YEAR 2005-2006 BUDGET A) B) C) D) E) F) G) H) TAX PROCEEDS LESS INTEREST - GENERAL FUND LESS; EXCLUDED APPROPRIATIONS NET TAX PROCEEDS TOTAL GENERAL FUND REVENUES, LESS INTEREST NET TAX PROCEEDS, AS PERCENT OF TOTAL GENERAL FUND REVENUE TOTALINTEREST AMOUNT OF INTEREST EARNED FROM TAXES AMOUNT OF INTEREST EARNED FROM NON-PROCEEDS OF TAXES $112,615 $8,621,864 $112,615 $8,509,249 $10,731,542 79% $162,997 $129,244 $33,753 GANN45.XLS Page 5 of 5 ATTACHMENT_ RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH FIXING LIMITATION ON CITY EXPENDITURES FOR FISCAL YEAR 2006-2007 WHEREAS, the provisions of Proposition 4, (Article XIII B of the California Constitution), the spending initiative, passed by the voters of the State of California, place a limitation on the expenditures of governmental agencies; and WHEREAS, the above referenCed legislation requires the City of Ukiah to establish its appropriation limit for the 2006-2007 fiscal year; and WHEREAS, the Director of Finance of the City of Ukiah has computed the limitation of the City of Ukiah for the 2006-2007 fiscal year in accordance with the provisions thereof in the amount of $28,486,475; and WHEREAS, the appropriation limitation for the 2006-2007 fiscal year was determined by utilizing the change in California per capita income for the 2006-2007 fiscal year and the percentage of population change within Mendocino County as estimated by the State of California, Department of Finance estimates as of January 1, 2006. NOW, THEREFORE, BE IT RESOLVED, that the budgetary appropriation limitation of the City of Ukiah for fiscal year 2006-2007 is hereby fixed at $28,486,475, as set forth on Exhibit "A" attached hereto and made a part hereof by this reference. PASSED AND ADOPTED this 18th day of October 2006, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Mark Ashiku, Mayor ATTEST: City Clerk Page 1 of 1 \\Fs3\shared files\Goodrick, Sue\Oct 18 Regular Agenda\cc 7dl RESOLUTION Expenditure limit 2006-07.doc CITY OF UKIAH SCHEDULE TO DETERMINE COMPLIANCE WITH PROPOSITIONS 4 & 111 APPROPRIATION LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2007 Based on Fiscal Year 2006-2007 Budget EXHIBIT "A" A) PROCEEDS OF TAXES B) C) LESS: EXCLUSIONS APPROPRIATIONS SUBJECT TO LIMITATION $8,978,077 $112,615 $8,865,462 D) CURRENT YEAR LIMIT E) AMOUNT UNDER THE LIMIT (MARGIN OF SAFETY) $28,486,475 $19,621,013 cc 7d2 Expenditure limit resolution attachment 2006-07 Page 1 of 5 CITY OF UKIAH APPROPRIATIONS SUBJECT TO GANN LIMIT 2002/2003 2003/2004 2004/2005 2005/2006 2006/2007 LIMIT PRIOR YEAR TIMES: % CHANGE IN CALIFORNIA PER CAPITA INCOME (a) (b)(c) OR % GROWTH IN NON-RESIDENTIAL ASSESSED VALUATION $24,117,518 $23,977,904 $24,703,516 $25,802,097 $27,346,687 0.9873 1.0231 1.0328 1.0526 1.0396 n/a n/a n/a n/a n/a AND TIMES: % POPULATION CHANGE CITY (a) OR % POULATION CHANGE COUNTY (a)(c) 1.006 1.0142 1.0007 1.001 0.9966 1.007 1.007 1.0113 1.0069 1.002 NEW LIMIT $23,977,904 $24,703,516 $25,802,097 $27,346,687 $28,486,475 NOTES: (a) State of California, Department of Finance estimates, May 2006 (b) Factor Chosen for calculation, by default. (c) Factor Chosen for calculation. cc 7d2 Expenditure limit resolution attachment 2006-07 Page 2 of 5 CITY OF UKIAH PROPOSITIONS 4 AND 111, APPROPRIATION LIMIT SCHEDULE TO CATEGORIZE BUDGETED REVENUE FISCAL YEAR 2006-2007 REVENUE SOURCE TAXES PROPERTY TAXES SALES & USE TAXES PROPERTY TRANSFER TAX ROOM OCCUPANCY TAX BUSINESS LICENSE TAX FRANCHISE TAX FRANCHISE IN-LIEU CITY UTILITIES OTHER TAXES LICENSES AND PERMITS BICYCLE LICENSES BUILDING PERMITS ELECTRICAL PERMITS PLUMBING PERMITS MECHANICAL PERMITS MISCELLANEOL~S PERMITS FINES & PENALTIES INTERGOVERNMENTAL MOTOR VEHICLE IN LIEU TRAILER COACH FEES OFF HIGHWAY LICENSES TAX RELIEF ERAF REFUNDS P.O.S..T. REIMBURSEMENTS COUNTY REIMBURSEMENT MISC. PARTICIPATIONS STATE MANDATED COST REIMBURSEMENT USE OF MONEY & PROPERTY INTEREST RENT SUN HOUSE REVENUE CONCESSION INCOME RECREATION PROGRAM INCOME TRANSFERS TO OTHER FUNDS PROCEEDS OF TAXES $665,070 $4,563,250 $74,907 $442,900 $340,420 $952,750 $1,153,769 $o $460 $14,000 $182,866 NON-PROCEEDS OF TAXES $520,355 $75 $70,282 $13,154 $8,487 $4,296 $45,773 $79,037 $0 $o $1,884 $o $65,000 $57,134 $283,925 $11,000 $o $392,000 $130,369 cc 7d2 Expenditure limit resolution attachment 2006-07 Page 3 of 5 CITY OF UKIAH PROPOSITIONS 4 AND 111, APPROPRIATION LIMIT SCHEDULE TO CATEGORIZE BUDGETED REVENUE FISCAL YEAR 2006-2007 REVENUE SOURCE PROCEEDS NON-PROCEEDS OF TAXES OF TAXES CHARGES FOR CURRENT SERVICES SUBD PLANNING FEES SUBDIVISION FEES GENERAL PLAN FEES EMERGENCY RESPONSE REIM POLICE DEPARTMENT FIRE DEPT SALE OF MATERIALS SALE OF SURPLUS PROPERTY AMBULANCE FEES WEED ABATEMENT VEHICLE ABATEMENT PLAN CHECK FEES SWIMMING POOL LATE CHARGES/PENALTIES LABOR OVERHEAD REIMBURSEMENT MISCELLANEOUS TOTAL GENERAL FUND $10,860 $6,000 $7,500 $4,000 $49,500 $65,400 $o $o $486,020 $o $1o,ooo $115,034 $34,000 $o $5oo $2,100 $8,390,392 $2,473,685 $10,864,077 ENTERPRISE & OTHER FUNDS $44,199,923 $44,199,923 TOTAL BUDGETED EXPENDITURES ADD: TRANSFERS INTO GENERAL FUND $8,390,392 $587,685 $46,673,608 $55,064,000 TOTAL PROCEEDS OF TAXES $8,978,077 TOTAL NON-PROCEEDS OF TAXES $46,673,608 cc 7d2 Expenditure limit resolution attachment 2006-07 Page 4 of 5 CITY OF UKIAH SCHEDULE OF EXCLUDED APPROPRIATIONS FISCAL YEAR 2006-2007 BUDGET QUALIFIED CAPITAL OUTLAYS LEASE/PURCHASE PAYMENTS FIRE VEHICLES (100.2101) CIVIC CENTER (100.xxxx.330.000) STREET EQUIPMENT (100.3110) AMOUNT $112,615 $o CITY OF UKIAH ALLOCATION OF INTEREST- TO TAX & NON-TAX PROCEEDS FISCAL YEAR 2006-2007 BUDGET A) TAX PROCEEDS LESS INTEREST- GENERAL FUND B) LESS; EXCLUDED APPROPRIATIONS C) NET TAX PROCEEDS D) TOTAL GENERAL FUND REVENUES, LESS INTEREST E) NET TAX PROCEEDS, AS PERCENT OF TOTAL GENERAL FUND REVENUE F) TOTAL INTEREST G) AMOUNT OF INTEREST EARNED FROM TAXES H) AMOUNT OF INTEREST EARNED FROM NON-PROCEEDS OF TAXES $112,615 $8,207,526 $112,615 $8,094,911 $10,624,077 76% $240,000 $182,866 $57,134 cc 7d2 Expenditure limit resolution attachment 2006-07 Page 5 of 5 Z · ~/ DEPARTMENT ElF ATTACHMENT~ ~'. ARNOLD SE:HWARZENEGBER~ (~OVEI:~ND~ STREET · SA(::;RAMENTE~ I'"":-A · May, 2005 Dear Fiscal Officer: Subject: Price and Population Information Appropriations Limit · . The California Revenue and Taxation Code, Section 2227, mandates the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in'p°pulation factor for January 1,2005, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2005-06. Enclosure I provides the change in California's per capita personal income and an example for.. utilizing the price factor and population percentage change factor to calculate the 2005-06 appropriations limit. Enclosure Il'provides city and unincorporated county population percentage changes, and Enclosure IIA provides cOunty and incorporated areas population percentage changes. The population percentage change data excludes - federal and state institutionalized populations and military populationsl as noted. Population. Percent Change for Special Districts Some special districts must establish an annual appropriations limit. Consult the Revenue and Taxation Code, Section 2228, for.the various population options available to special districts to assess population change in their district. Article XIII B, Section 9, of the State Constitution exempts certain special districts from the appropriations limit calculation mandate. Special districts required by law to calculate their - appropriations limit must present the calculatiOn as part of their annual audit. No State agency reviews the appropriations limit. Population Certification The population certification program applies only to cities and counties. Revenue and Taxation Code Section 11005.6 mandates Finance to automatically certify any population estimate that exbeeds the current certified population with the State Controller's Office. Finance will certify the higher estimate to- the State Controller by June 3, 2005.' Please Note: City population estimates are controlled to independently calculated county population estimates. Due to county estimates revisions for 2001 through 2004 prior year city population estimates for local areas have also been revised: ' If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086. Sincerely, TOM CAMPBELL Director By: " STEPHEN W. KESSLER Chief Deputy Director Enclosure May 1, 2005 Enclosure i A, Price Factor: Article Xlll B specifies that local jurisdictions select their cost-of-living factor to compute their appropriation limit by a vote of their governing body. The cost-of-living factor provided here is per capita persQnal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the 2005-2006 appropriation limit is: Per Capita Personal Income Fiscal Year (FY) Percentage change .over pdor year 2005-2006 5.26 Bo Following is an example using sample population change and the change in California per capita personal income as growth factors in computing' a 2005-2006 appropriation limit. 2005-2006: Per Capita Change = 5.26 percent Population Change - 1.50 percent Per Capita converted to a ratio: 5.26 + 1 O0 1 O0 = 1.0526 Population converted to a ratio: 1.50 + 1 O0 100 - 1.015 Calculation of factor for FY 2005-2006: 1.0526 x 1.015 = 1.0684 Coun~ C~ EnClosure !1 Annual Percent Change in Population Minus Exclusions (*) January 1, 2004 to January 1, 2005 and Total Population, January 1, 2005 Total Percent Change -- Population Minus Exclusions -- . Population 2004-2005 1-1-04 1-1-05 1-1-2005 MENDOCINO FORT BRAGG 0.74 6,912 6,963 6,963 POINT ARENA 2.27 484 495 495 UKIAH 0.10 15,943 15,959 15,959 WlLLITS 0.54 5,044 5,071 5,071 UNINCORPORATED 0.83 60,745 61,251 61,486 COUNTY TOTAL 0.69 89, t 28 89,739 89,974 (') Exclusions include residents on federal military installations and group quarters residents in state mental institutions and state and federal correctional institutions. Page 1 DEPAETMENT %-.,,,'FI N A N E ATTACHMENT.. ~ . ARNDLD -c~m-HWARZENEGGER~ I~DVERNnR 9 ! 5 L STREET · SACRAMENTO CA · 95S ! 4-"~706 · WWW.DOF. CA.GOV May 2006 Dear Fiscal Officer: Subject: Price and Population Information Appropriations Limit The California Revenue and Taxation Code, Section 2227, mandates the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1,2006, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2006-07. Enclosure I provide the change in Califomia's per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2006-07 appropriations limit. Enclosure II provides city and unincorporated county population percentage changes, and Enclosure IIA provides county and incorporated areas poPulation percentage changes. The population percentage change data excludes federal and state institutionalized populations and military populations, as noted. Population Percent Change for Special Districts Some special districts must establish an annual appropriations limit. Consult the .Revenue and Taxation Code, Section 2228, for the various population options available to special districts to assess population change in their di.~tdct. Article XIII B, Section 9, of the State Constitutio. n exempts certain special districts from the appropriations limit calculation mandate. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. No State agency reviews the local appropriations limits. Population Certification The population certification program applies only to cities and counties. Revenue and Taxation Code Section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller's Office. Finance will certify the higher estimate to the State Controller bY June 2, 2006. Please Note: City population estimates are controlled to independently calculated county population estimates. Due to county estimates revisions; prior year's city population estimates may have also been revised. If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086. Sincerely, MICHAEL C. GENEST Director By: VINCENT P. BROWN Chief Deputy Director Enclosure May 2006 Enclosure I A. Price Factor: Article Xlll B specifies that local jurisdictions select their cost-of-living factor t,o compute their appropriation limit by a vote of their governing body. The cost-of-living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage". change to be used in setting the 2006-2007 appropriation limit is: Per Capita Personal Income Fiscal Year (FY) Percentage change over prior year 2006-2007 3.96 B. Following .is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2006-2007 appropriation limit. 2006-2007: Per Capita Cost of Living Change = 3.96 percent Population Change = 1.21 percent Per Capita Cost of Living converted to a ratio: 3.96 + 1 O0 100 = 1.0396 Population converted to a ratio: 1.21+ 100 100 ' = 1.0121 Calculation of factor for FY 2006-2007: 1.0396 x 1.0121 = 1.0522 Enclosure II Annual Percent Change in Population Minus Exclusions (*) January 1, 2005 to January 1, 2006 and Total Population, January 1, 2006 Total Percent Chan.qe m Population Minus Exclusions -- _Population County _ 2005-2006 1-1-05 1-1-06 1-1-2006 MENDOCINO FORT BRAGG -0.31 6,985 6,963 6,963 POINT ARENA 0.80 497 501 501 UKIAH -0.34 16.010 15,955 15,955 WILLITS -0.20 5,087 5.077 5,077 UNINCORPORATED 0.43 61,461 61.725 61,949 COUNTY TOTAL 0.20 90,040 90,221 90,445 (*) Exclusions include residents on federal military inslallations and group quarters' residents in state mental institutions, and state and federal correctional institutions. Page 1 AGENDA SUMMARY ITEM NO. 7d DATE:October 18, 2006 REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING THE 2006 MENDOCINO COUNTY REGIONAL BIKEWAY PLAN SUMMARY: The Mendocino Council of Governments (MCOG) prepared the attached 2006 Mendocino County Regional Bikeway Plan with input from the Cities of Ukiah, Willits, Fort Bragg, and Point Arena and the County of Mendocino. The attached plan is a comprehensive document which shows all existing and proposed bikeways in Mendocino County. With adoption of the attached plan, the City of Ukiah will be eligible to compete for funding through the State Bicycle Transportation Account. Staff recommends adoption of the 2006 Mendocino County Regional Bikeway Plan. RECOMMENDED ACTION: Adopt resolution approving the 2006 Mendocino County Regional Bikeway Plan. ALTERNATIVE COUNCIL POLICY OPTIONS: Elect not to receive project reimbursement and do not adopt resolution. FUNDING: Amount Budgeted N/A Account Number Additional Funds Requested Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Phil Dow, Mendocino Council of Governments /. Tim Eriksen, Director of Public Works / City En~n,~er.,~~ Rick Seanor, Deputy Director of Public Works ~b~~ Candace Horsley, City Manager 1. Resolution for Adoption 2. 2006 Mendocino County Regional Bikeway Plan APPROVED: Candace Horsley, City M~!~ager AG2006-MCOG-BikePlan.SUM RESOLUTION NO. 2007- Attachment RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING THE 2006 MENDOClNO COUNTY REGIONAL BIKEWAY PLAN WHEREAS, the Mendocino County Council of Governments (MCOG) is the designated Regional Transportation Planning Agency for Mendocino County; and WHEREAS, the California Department of Transportation (Caltrans) requires that applicant agencies applying for funding under the State Bicycle Transportation Account (BTA) must have a bicycle transportation plan, structured in accordance with the California Bicycle Transportation Act, which has been adopted by the applicant agency within four years of project approval; and WHEREAS, California Streets and Highways Code Section 891.2 identifies elements which must be addressed in a bicycle transportation plan in order to comply with the California Bicycle Transportation Act; and WHEREAS, the California Bicycle Transportation Act requires that Regional Bikeway Plans be updated every four years in order for a local agency to be eligible for State Bicycle Transportation Account funding; and WHEREAS, the Mendocino Council of Governments has prepared the 2006 Mendocino County Regional Bikeway Plan to meet the requirements of California Streets and Highways Code Section 891.2, as well as provide regional guidance to bikeway development throughout Mendocino County; and WHEREAS, on June 5, 2006 the Mendocino Council of Governments adopted the 2006 Regional Bikeway Plan as the comprehensive bikeway planning document for the Mendocino County Regional Transportation Planning Agency; and WHEREAS, the City of Ukiah has provided updated information or reaffirmed existing information regarding proposed bikeway routes and funding priorities; and WHEREAS, the Ukiah City Council finds that the 2006 Mendocino County Regional Bikeway Plan is consistent with the goals and policies of the Ukiah General Plan and with the City of Ukiah's adopted Bicycle and Pedestrian Master Plan. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ukiah hereby adopts the 2006 Mendocino County Regional Bikeway Plan. PASSED AND ADOPTED on the 18th day of October, 2006 by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Mark Ashiku, Mayor Gail Petersen, City Clerk Resolution No. 2007- Page 1 of 1 2006 MENDOClNO COUNTY R GIONAL BIKEWAY PLAN A Capital Improvement Program of Commuter Bikeways in the Mendocino County Region FINAL JUNE 2006 Prepared for: Mendocino Council of Governments Prepared by: Dow & Associates 2006 MENDOCINO COUNTY REGIONAL BIKEWAY PLAN FINAL JUNE 2006 Adopted by the Mendocino Council of Governments on June 5, 2006 Prepared for: Mendocino Council of Governments Prepared by: Dow & Associates 367 North State Street, Suite 206 Ukiah, CA 95482 (This document is a product of Work Element 3 of the Mendocino Council of Governments 2005/2006 Overall Work Program) 2006 Mendocino County Regional Bikeway Plan Table of Contents TABLE OF CONTENTS Introduction .................................................................................................................................... 1 Funding Sources ............................................................................................................................. 1 Setting .............................................................................................................................................. 3 Bikeways in Mendocino County ................................................................................................... 4 Non-Motorized Transportation Policies ...................................................................................... 5 Required Plan Elements ................................................................................................................ 6 Existing Bikeways ........................................................................................................................ 18 City of Willits .................................................................................................................... 19 City of Fort Bragg .............................................................................................................. 20 City of Ukiah ...................................................................................................................... 21 County of Mendocino ........................................................................................................ 23 Inventory of Proposed Bikeways ................................................................................................ 25 Table 1, City of Point Arena .............................................................................................. 26 Table 2, City of Willits ...................................................................................................... 27 Table 3, City of Fort Bragg ................................................................................................ 28 Table 4, City of Ukiah ....................................................................................................... 29 Table 5, County of Mendocino .......................................................................................... 30 Table 6, State Highways .................................................................................................... 32 Short Range Implementation Plan ............................................................................................. 33 Table 7, Short Range Implementation Plan ....................................................................... 34 City of Point Arena - Descriptions, Route Maps, Land Use Maps ................................... 36 City of Willits - Descriptions, Route Maps, Land Use Maps ........................................... 40 City of Fort Bragg -Descriptions, Route Maps, Land Use Maps ..................................... 48 City of Ukiah - Descriptions, Route Maps, Land Use Maps ............................................. 55 County of Mendocino - Descriptions, Route Maps, Land Use Maps ...............................65 Final - i - June 2006 2006 Mendocino County Regional Bikeway Plan Table of Contents FIGURES Required Plan Elements Fig. 1, Willits Depot & Intermodal Facility ....................................................................... 10 Existing Bikeways Fig. 2, City of Willits, East Commercial Street/Baechtel Road Bikeway ......................... 19 Fig. 3, City of Fort Bragg, Harrison St/Harold St/Fir Ave/Maple Ave/Lincoln Ave/Oak St/Franklin St Bikeways ................................................................................ 20 Fig. 4, City of Ukiah Low Gap Rd/Despina Dr/Bush St/Grove Ave Bikeways ................ 21 Fig. 5, City of Ukiah, Dora St/Gobbi St/Grove Ave Bikeways ......................................... 22 Fig. 6, County of Mendocino, Fort Bragg Area Bikeways ................................................ 23 Fig. 7, County of Mendocino, Ukiah Area Bikeways ........................................................ 24 Short Range Implementation Plan - City of Point Arena Fig. 8, Point Arena Coastal Access Scenic Bikeway ......................................................... 37 Fig. 9, Point Arena, Iverson Road Bikeway ...................................................................... 38 Fig. 10, Point Arena Land Use Map .................................................................................. 39 Short Range Implementation Plan - City of Willits Fig. 11, West Commercial Street Bikeway ........................................................................ 42 Fig. 12, Northwestern Pacific Rail Trail ............................................................................ 43 Fig. 13, Walnut Street/Locust Street Bikeway ................................................................... 44 Fig. 14, East Hill Road Bikeway ....................................................................................... 45 Fig. 15, Baechtel Creek Bikeway ...................................................................................... 46 Fig. 16, City of Willits Land Use Map .............................................................................. 47 Short Range Implementation Plan - City of Fort Bragg Fig. 17, Pudding Creek Trestle/Otis Johnson Park Bikeway ............................................. 50 Fig. 18, Otis Johnson Park/Dana Street Bikeway .............................................................. 51 Fig. 19, Central Business District/Pudding Creek Trestle ................................................. 52 Fig. 20, Oak Street/Sherwood Road Bikeway ................................................................... 53 Fig. 21, City of Fort Bragg Land Use Map ........................................................................ 54 Short Range Implementation Plan - City of Ukiah Fig. 22, Orchard Avenue Bikeway .............................................................58 Fig. 23, Gobbi Street Bikeway ........................................................................................... 59 Fig. 24, Main Street Bikeway ............................................................................................ 60 Fig. 25, Empire Drive Bikeway ........................................................................ : ................ 61 Fig. 26, NWP Rail Trail, Phase I ....................................................................................... 62 Fig. 27, Oak Manor Trail ................................................................................................... 63 Fig. 28, City of Ukiah Land Use Map ............................................................................... 64 Short Range Implementation Plan - County of Mendocino Fig. 29, North State Street Bikeway .................................................................................. 67 Fig. 30, Lake Mendocino Drive Bikeway .......................................................................... 68 Fig. 3 l, School Way Bikeway ........................................................................................... 69 Fig. 32, West Road Bikeway, Phase I ................................................................................ 70 Fig. 33, County of Mendocino Land Use Map .................................................................. 71 Fig. 34, County of Mendocino Land Use Map .................................................................. 72 Fig. 35, County of Mendocino Land Use Map .................................................................. 73 Final -ii- June 2006 2006 Mendocino County Regional Bikeway Plan Introduction INTRODUCTION The 2006 Mendocino County Regional Bikeway Plan was prepared by the Mendocino Council of Governments through the transportation planning agency's planning work program. This document is an update to the 2002 Bikeway Plan, and is consistent with the Goals and Policies of the Mendocino Council of Government's adopted Regional Transportation Plan. This Regional Bikeway Plan is intended to incorporate proposals for bikeway improvements within all jurisdictions of Mendocino County into one document. It is directed toward meeting the provisions of the California Bicycle Transportation Act which are included in the Streets and Highways Code Section 890 through 894.2. Bicycle facilities fall under the jurisdiction of State and local agencies. The State maintains the Statewide Bicycle System (several routes of which are in the Region) and programs improvements through the STIP process. This Regional Bikeway Plan will also provide guidance to local agencies regarding existing policies and programs which enhance the bicycle transportation mode in Mendocino County. FUNDING SOURCES In recent years, funding available for bicycle projects has continued to increase. Although the main reason for the preparation of this Regional Bikeway Plan is to qualify projects for funding under the State Bicycle Transportation Account, there are several other funding sources available to local agencies. This Bikeway Plan will aid in selecting candidate projects for other grant funding programs as well. A description of funding sources available for bicycle related projects follows: State Bicycle Transportation Account (BTA) The State Bicycle Transportation Account (formerly Bicycle Lane Account) funds city and . county projects that improve safety and convenience for bicycle commuters. BTA funds are distributed on a statewide competitive basis. In order to apply for these funds, an applicant must have an adopted bicycle transportation plan prepared pursuant to the California Bicycle Transportation Act. Use of BTA funds requires a 10% match. Recent legislation has significantly increased this funding source. Assembly Bill 1020, which passed in 1997, increased the annual $360,000 funding pot to $1 million in 1998, 1999, and 2000, $2 million in 2001 and 2002, and would have increased to $3 mill_ion in 2003, and finally to $5 million in 2004. However, the more recent passage of SB 1772 in 2000, which took effect in July 2001, increased the annual BTA funding to $7.2 million for fiscal years 2001/2002 through 2005/2006. After FY 2005/2006, the amount will be reduced to approximately $5 million annually. Per Section 893.6 of the Streets and Highways Code, no applicant shall receive more than 25% of the total amount transferred to the BTA in a single fiscal year. Final - 1 - June 2006 2006 Mendocino County Regional Bikeway Plan Introduction Transportation Enhancement (TE) Program TE is a Federal funding source that provides for transportation-related capital improvement projects that enhance quality-of-life, in or around transportation facilities. TE projects must fall within twelve specific categories, including the provision of facilities for pedestrians and bicycles, the provision of safety and educational activities for pedestrians and bicyclists, and preservation of abandoned railway corridors (including the conversion and use thereof for pedestrian or bicycle trails). The TE program is authorized by the Federal government in 6-year cycles under the federal surface transportation bill. The program was most recently reauthorized for a third cycle as part of SAFETEA-LU (Safe, Accountable, Flexible and Efficient Transportation Equity Act - A Legacy for Users), which covers the five-year period from 2005 through 2009. During the first TEA cycle, applicants had to compete for funding statewide. With the following cycles, however, money was distributed directly to each region to be awarded locally. This Regional Bikeway Plan will aid in selecting candidate projects for this funding program. The majority of funds made available to the region under SAFETEA-LU were awarded in 2004. The small amount of funding that remains will likely be awarded in summer of 2006. STIP - Bicycle & Pedestrian 5% Program In 1998, MCOG adopted a modal split funding formula which dedicated 5% of the region's State Transportation Improvement Program (STIP) funding to bicycle and pedestrian projects. A total of $391,000 was awarded to local agencies for bicycle and pedestrian projects in the 2000 Regional Transportation Improvement Program (RTIP) through a local, competitive process. In the 2002 STIP, bicycle and pedestrian projects received $1,262,000 in funding, which included funding reserved from the 2000 STIP Augmentation. Unfortunately, no new funding was made available to the region in the 2004 STIP cycle, and no guaranteed funding in 2006, eliminating the possibility for this modal split. The modal split will be reconsidered by MCOG when sufficient STIP funding is once again available to the region. Regional Surface Transportation Program (RSTP) Funds Regional Surface Transportation Program (RSTP) funds are apportioned by the State pursuant to Sections 182.6 d(1) and 182.6 d(2) of the Streets and Highways Code. Section 182.6 d(1) funds are distributed annually by the Mendocino Council of Governments to each local entity on a formula basis, while the State distributes Section 182.6 d(2) funds directly to the County. These funds may be used for bikeway or other local streets and roads projects. 2% LTF Bicycle and Pedestrian Program The Local Transportation Fund (LTF) is derived from a ¼ cent of state sales tax. The Mendocino Council of Governments has a Pedestrian and Bicycle Program which annually awards 2% of LTF revenues for competitively approved bicycle or pedestrian projects. Although a comparatively small source (approximately $40,000 per year), these funds may be used to provide the local match to leverage larger grants. Final - 2 - June 2006 2006 Mendocino County Regional Bikeway Plan Introduction - Safe RoUtes to School Program (SR2S) AB 1475, which was enacted in 1999 established the federally funded Safe Routes to Schools (SR2S) program. Grants (maximum of $500,000 per project) are available to local agencies through a statewide, competitive process for construction of bicycle and pedestrian circulation and safety and traffic calming projects. SR2S was originally approved as a 2 year demonstration program. However, has subsequently been extended twice, most recently through SB 1087 which was signed by the Governor in 2004. The program will now sunset on January 1, 2008, unless extended by additional legislation. Caltrans expects to fund approximately $20 million of SR2S projects per year. The local match requirement for this program is 10%. Office of Traffic Safety (OTS) Grants The Office of Traffic Safety provides bicycle and pedestrian grants to assist local agencies with ' safety and educational programs, including bicycle rodeos and bicycle helmet distribution programs. Grants are based on a statewide competitive bases, and not available for construction of bikeway facilities. SETTING Mendocino County is located in the north coast region, nestled between the beautiful wine country and majestic redwoods of northern California. The county is situated along the Pacific Ocean and bordered inland by the counties of Humboldt, Trinity, Tehama, Glenn, Lake and Sonoma. The county is located wholly within the northern Coastal Range of California. This mountain system consists of long, parallel ridges which trend from southeast to northwest. The mountainous nature of the County is interrupted in some inland areas by river valleys and lake basins. Along the coast, flat land is limited to narrow stretches of marine' terraces. The climate is particularly varied, and influenced heavily by the Pacific Ocean and local topography. Specifically, there are four climatic zones which run in bands from the Coast, eastward. Each of the climatic zones have certain characteristics but, in general, the Mendocino County climate is cooler and much wetter than most other areas of California. The 3,610 square miles of Mendocino County are predominately rural. Agriculture, construction, and tourist related services provide the mainstay of the local economy. Land use policies tend to protect agricultural and forestlands, thereby preserving the rural nature of the county. The majority of the population resides within the fertile Yokayo Valley where Ukiah, the largest city and County seat, is located. Fort Bragg, the County's second largest city, and Point Arena are located along Highway 1. The County's other population center, Willits, is located just north of Ukiah. Willits and Ukiah are served by State Highway 101 which is part of the Statewide Bicycle System. State Highway 1, which is part of the legislatively designated Pacific Coast Bike Route, and State Highway 20 serve the scenic coastline. Final 3 June 2006 2006 Mendocino County Regional Bikeway Plan Introduction - The California Department of Finance estimated Mendocino County's population at 89,974 as of January 1, 2005. This figure includes an unincorporated population of 61,486 and an incorporated population of 28,488. Four cities share the incorporated population: Ukiah (15,959), Fort Bragg (6,963), Willits (5,071), and Point Arena (495). BIKEWAYS IN MENDOClNO COUNTY As used in this plan, "bikeway" means all facilities that provide for bicycle travel. Bikeways are categorized as follows: Class I. These facilities are commonly referred to as "bike paths". They provide a completely separated right-of-way for the exclusive use of bicycles and pedestrians with crossflows of motorists minimized. Class I bikeways will have limited application in Mendocino County. Their primary function will be to provide a link between other bikeways where other facilities are impractical, or to provide a direct route to a specific destination (such as a park). Class I bikeways are generally expensive to construct and maintain. Right-of-way must be obtained and the facility must be built with sufficient width and pavement design strength to support maintenance vehicles. Providing Class I facilities through areas where there are visual obstructions also poses some security concerns. Class II. These facilities are commonly referred to as "bike lanes". They provide a restricted right-of-way designated for the exclusive or semi-exclusive use of bicycle traffic, with through travel by motor vehicles or pedestrians prohibited. Adjacent vehicle parking and crossflows by pedestrians and motorists are permitted. Class II bikeways will have significant application in Mendocino County. They will be used to provide for bicycle travel where vehicle speeds, volumes or other conditions are present which make it desirable to separate bicycle traffic from mOtorized traffic. Class II bikeways are generally provided adjacent to existing roadways. Right-of-way costs are usually minimal, but drainage improvements, grading and utility relocation can be significant. Experience in construction of Class II bikeways in similar rural counties indicates that construction of this type of facility adjacent to existing roadways ranges between $400,000 and $800,000 per mile. Variations in cost can be a result of complexity of a project, extensive design and engineering work, right of way acquisition, time delays, and whether bikeways are being constructed on one or both sides of a road. Class Ill. These facilities are commonly referred to as "bike routes". They are generally on-street facilities which provide right-of-way designated by signs and/or pavement markings and are shared with pedestrians and motorists. Final - 4 - June 2006 2006 Mendocino County Regional Bikeway Plan Introduction Class III bikeways will have significant application in Mendocino County. They will be used to provide links between other bikeways and as the primary bikeway facility in rural areas. Improvements required to establish Class III facilities may be minimal because right-of- way is shared with vehicular traffic. Shoulder widening may be advisable in some areas, but improvements could be limited to signing and pavement marking installations. In the last twenty years, there have been nine new bikeways completed in Mendocino County. They are on Franklin Street (Walnut to Oak) and Oak Street (Main to Harold) in Fort Bragg, the Little Lake Road project in Mendocino (1987), Baechtel Road in Willits (2003), the Lake Mendocino Drive project near Ukiah (Phase I in 1989 and Phase II in 1998), Phase I of the North State Street bikeway in Ukiah in 1999, and a portion of Vichy Springs Road in 2002, Orchard Avenue in Ukiah, and Gobbi Street (Orchard to Oak Manor Dr.) in 2003. Prior to this time frame, bikeway projects have been constructed in the following areas: Willits East Commercial Street Fort. Bragg Harrison Street Harold Street Fir Avenue Maple Avenue Lincoln Avenue Ukiah Low Gap Road Bush Street Dora Street Grove Avenue Gobbi Street Despina Drive County Hensley Creek Road (Mendocino College) Simpson Lane (near Fort Bragg) NON-MOTORIZED TRANSPORTATION POLICIES The Policy Element of the Regional Transportation Plan establishes goals and policies for each of the several transportation modes which comprise the transportation system in Mendocino County. Bicycle transportation is addressed in the Non-Motorized Transportation Mode of the Regional Transportation Plan. The goal for non-motorized transportation is: Goal · Provide an adequate, functional and safe system of pedestrian paths, trails and bikeways coordinated on a local and regional basis. Such system should be coordinated with other Final - 5 - June 2006 2006 Mendocino County Regional Bikeway Plan Introduction transportation modes to meet both area and regional non-motorized transportation needs of the County Policies and objectives which pertain to non-motorized transportation in Mendocino County are identified below: Policies: · Accommodate the general mobility needs of commuter bicyclists as well as recreational users consistent with other regional priorities in the regional system of trails and bikeways. · Implement projects and develop facilities consistent with adopted city, county and regional plans based on need as prioritized by MCOG and available funding. · Support the widening of existing State, County, City roads/streets to accommodate non- motorized travel when consistent with area needs, regional priorities, and financial resources. Special emphasis should be given to routes where shared use creates a significant safety problem. · Consider facilities for non-motorized travel on all new highway construction projects based upon justification, operational feasibility and funding constraints. · Encourage State and Local Agencies to seek out additional sources of funding for needed non-motorized projects. · Encourage local agencies/businesses to install bicycle parking when found warranted, environmentally acceptable, and consistent with local agency general plans. · Concentrate pedestrian improvements along school routes, transit routes, areas of established pedestrian activity, and adjacent to sites serving senior citizen and/or persons with disabilities. Objectives: · Annually allocate all available funds for bicycle and pedestrian projects to stimulate development and improvement of non-motorized facilities. · Update the Regional Bikeway Plan every four years. · Identify funding to complete improvements to support the Pacific Coast Bike Route on State Route 1. · Identify enhanced funding sources for bikeway improvements from all possible sources. REQUIRED PLAN ELEMENTS Streets and Highways Code Section 891.2 identifies elements which must be addressed in a bicycle transportation plan in order to comply with the California Bicycle Transportation Act. There are eleven elements which must be addressed. The Mendocino County Regional Bikeway Plan addresses each of these elements either through narrative, tables, or maps. Each of the eleven required elements (a through k) is restated below as it appears in Section 891.2 of the Streets and Highways Code. Immediately below each element there is a response which indicates how this plan addresses the element. The response may reference a map or table elsewhere in this plan or may be in the form of a narrative. Final - 6 - June 2006 2006 Mendocino County Regional Bikeway Plan Introduction Section 891.2. A city or county may prepare a bicycle transportation plan, which shall include, but not be limited to, the following elements: (a) The estimated number of existing bicycle commuters in the plan area and the estimated increase in the number of bicycle commuters resulting from implementation of the plan. The plan area covered by the Mendocino County Regional Bikeway Plan consists of all of Mendocino County, including the four incorporated cities: Ukiah, Fort Bragg, Willits and Point Arena. Bicycle traffic volumes have not been recorded within the County on any of the proposed bikeway routes. Estimates of existing and future bicycle commuter use have been prepared for those bikeways on the Short Range Bicycle Implementation Plan. Bicycle use estimates are based upon the proposed bikeway's relationship to major attractors such as schools, government offices and major employers, central business districts, shopping centers and parks. Due to the rural nature of Mendocino County and the lack of existing bikeway facilities, current and future bikeway use will be low compared with urban standards. School age children are expected to be the highest category of commuter bikeway system users. Estimated existing and estimated future bikeway use are identified in Table 7 in the Short Range Bikeway Implementation Plan. (b) A map and description of existing and proposed land use and settlement patterns which shall include, but not be limited to, locations of residential neighborhoods, schools, shopping centers, public buildings, and major employment centers. Existing land use maps are available for all unincorporated areas of Mendocino County. Land uses are described by codes which pertain to the maps. Land use maps are included in this plan, where available, for those areas where priority projects are proposed. Land use information for priority projects is depicted on maps in the Short Range Bikeway Implementation Plan. (c) A map and description of existing and proposed bikeways. The Short Range Plan section of this document contains a series of maps depicting priority proposed bikeways in Mendocino County. A separate map is provided for each proposed bikeway. Maps are grouped by jurisdiction. Brief descriptions of proposed bikeways are provided in narratives which accompany each map or series of maps. The Inventory of Proposed Bikeways section of this plan identifies all bikeway projects that have been previously proposed by the County of Mendocino, and the cities of Ukiah, Fort Bragg, Willits and Point Arena, as well as potential bikeways that have been identified by the communities and by MCOG. Final - 7 - June 2006 2006 Mendocino County Regional Bikeway Plan Introduction The existing bikeways in Mendocino County are: East Commercial Street, Baechtel Road (Willits); Franklin Street (Walnut to Oak), Oak Street (Main to Harrison), Harrison Street, Harold Street, Fir Avenue, Maple Avenue, Lincoln Avenue (Ft. Bragg); Low Gap Road, Bush Street, Dora Street, Grove Avenue, Gobbi Street, Despina Drive, a portion of Orchard Avenue, and a portion of Gobbi Street (Ukiah); and the County's bikeways at Little Lake Road (Mendocino); Hensley Creek Road and Lake Mendocino Drive Phases I and II (Ukiah area), Simpson Lane (Fort Bragg area), Phase I of North State Street (Ukiah area) and a portion Vichy Springs Road (Ukiah area). Existing bikeways are shown on a series of maps contained in the Existing Bikeways section of this plan. Existing bikeways are also identified in blue on maps in the Short Range Implementation Plan. All other bikeways shown in this plan are proposed. (d) A map and description of existing and proposed end-of-trip bicycle parking facilities. These shall include, but not be limited to, parking at schools, shopping centers, public buildings, and major employment centers. Existing and proposed bicycle parking facilities are depicted on maps for the priority bikeway projects in the Short Range Bikeway Implementation Plan. See maps of each priority bikeway project for details. Most existing bicycle parking facilities are located at schools. As many as half of the bikeway projects identified in the Short Range Implementation Plan are routes which directly serve the commuting needs of students. Where descriptions of parking facilities are needed, they are provided in the narrative description of each priority bikeway project. (e) A map and description of existing and proposed bicycle transport and parking facilities for connections with and use of other transportation modes. These shall include, but not be limited to, parking facilities at transit stops, rail and transit terminals, ferry docks and landings,' park and ride lots, and provisions for transporting bicyclists and bicycles on transit or rail vehicles or ferry vessels. Public transportation in Mendocino County is provided by the Mendocino Transit Authority, which through a Joint Powers Agreement with the four incorporated cities and the County of Mendocino, is the public transit provider in Mendocino County. Bicycles may be transported on all inland and coastal MTA buses except South of the Ukiah Library due to several tight tums in downtown Ukiah. Each bus with bicycle transporting capability has a two-bicycle capacity rack, which is available on a first- come, first-served basis. There are no formal "park and ride" lots in Mendocino County, and bicycle parking facilities at MTA at bus stops are very limited. The City of Point Arena's Coastal Access Scenic Bikeway, described in the Short Range Implementation Plan, will include a Final - 8 - June 2006 2006 Mendocino County Regional Bikeway Plan Introduction covered bus stop and bicycle parking facility at its terminus on SR 1. These facilities are shown in Figure 8. MTA has plans to develop a transit center in the central Ukiah area. The transit center will serve as a link for all local and regional public transit routes, plus Greyhound, AMTRAK, and the Mendocino Stage. In addition, the transit center will provide bicycle racks for bicyclists connecting to any of these services. An exact location for this project has yet to be determined, but one possibility is the Ukiah Depot site on Perkins Street. An intermodal parking facility was completed by the City of Willits in 2004 adjacent to the historic Willits Train Depot. The facility, which includes bicycle parking, provides a connection for bicyclists, transit, the Amtrak bus service and rail. There is also potential to convert the existing depot building into an intermodal facility providing shelter, ticket sales, restroom facilities and seating areas for users of multiple transportation modes, including bicyclists. A location map for this project is shown in Figure 1. (0 A map and description of existing and proposed facilities for changing and storing clothes and equipment. These shall include, but not be limited to, locker, restroom, and shower facilities near bicycle parking facilities. The bikeway system in Mendocino County is in its infancy. It will be several years before components of an interconnected bikeway system will begin to emerge. In the past, the possibility of obtaining discretionary State Bicycle Lane Account grants and Transportation Enhancement (TE) funding were the only significant and consistent sources of funding with which to continue bikeway development in Mendocino County, therefore only basic bikeway system needs were considered. Now that there are additional potential bikeway funding sources available, the local emphasis will continue to focus on basic bicycle commute needs by constructing bikeway segments whenever funding can be obtained. Ancillary facilities will be a secondary consideration until a basic integrated system has been provided. Furthermore, in Mendocino County, existing and potential commute ridership demand is dominated by the home to school (and return) trip. Clothes changing and storage facilities, lockers, and showers are clearly not needed to support the primary commute ridership demand. There are no existing or proposed facilities for storing clothing or equipment at the present time. However, the following limited facilities, once completed, could be utilized by bicyclists for changing of clothing only. The Point Arena Coastal Access Scenic Bikeway, which is anticipated to be constructed in 2006, will include a restroom at its hub along Main Street, in the City of Point Arena as part of the project. There are currently bathroom facilities at Arena Cove, near the location that the bikeway will end upon completion. Any of these facilities could be used by bicyclists for changing clothing. However, no storage facilities will be provided. A location map for this project is shown in Figure 8 in the Short Range Plan. Final - 9 - June 2006 City of Willits Sierra Railroad Intermodal Facility t Legend ~ Di~3'ict p~ ~:~:hool~ ......... Rail Roads HAEEL STR Figure I - lO- June 2 006 2006 Mendocino County Regional Bikeway Plan Introduction (g) In addition, there is potential for the development of an intermodal facility in Willits at the Willits Depot (discussed previously under item f). The project would convert the existing depot building into an intermodal facility for public use. The facility would include restrooms which could be utilized by bicyclists. However, no storage facilities will be provided at this location either. A change in ownership of the building has recently taken place, and it is unknown at this time if the new owners will chose to proceed with the project. A location map for this project is shown in Figure 1. A description of bicycle safety and education programs conducted in the area included within the plan, efforts by the law enforcement agency having primary traffic law enforcement responsibility in the area to enforce provisions of the Vehicle Code pertaining to bicycle operation, and the resulting effect on accidents involving bicyclists. The following summarizes the involvement of law enforcement agencies within Mendocino County and the incorporated cities of Ukiah, Fort Bragg, and Willits regarding their involvement with bicycle safety, education and enforcement issues. California Highway Patrol The CHP covers over 1100 miles of County roadway in Mendocino County. Their bicycle education program consists primarily of providing safety presentations to schools and community groups which include discussion of bicycle laws, safety tips and distribution of pamphlets. Safety pamphlets are also available at CHP offices. The Department will assist other local agencies with bicycle rodeos or similar activities if adequate personnel is available. A mandatory bicycle helmet enforcement program went into effect in January 1995, and citations or verbal warnings are issued as needed. Helmets are required for all bicyclists under the age of 18. Bicyclists are also required to follow all rules of the road that apply to vehicles. There were 9 reported accidents involving bicycles in 1999, 15 in 2000, nine in 2001, 10 in 2002, 13 in 2003, 8 in 2004 and 9 in 2005. The majority of accidents included in the CHP's data were on County roads rather than State highways. (This data excludes the Laytonville and Leggett areas.) City of Fort Braqg Police Department The City of Fort Bragg Police Department has no formal bicycle safety education program. Most bicycle safety education efforts within the City of Fort Bragg, including an annual bicycle rodeo, are coordinated by the Coast Police Activities League (see below). The Department does have safety pamphlets available as well as free bicycle helmets available for distribution to children under the age of 18. In addition, members of the Police Department participate in bicycle safety/education activities conducted by PAL (see below). The helmet law is enforced through verbal warnings and citations. For juveniles, the first violation is followed by a written warning to parents, and provision of a free helmet if needed. Subsequent violations result in monetary fines. Final - 11 - June 2006 2006 Mendocino County Regional Bikeway Plan Introduction Coast Police Activities Leaque The Coast Police Activities League, which is comprised of law enforcement from the City of Fort Bragg, Point Arena and Mendocino County, as well as members of the Coast Guard, State Parks, and California Department of Forestry and Fire Protection, holds a bicycle rodeo once a year in the Fort Bragg area. Attendees of the rodeo learn about bicycle safety and laws, participate in a course designed to teach safe maneuvering of bicycles, receive safety inspections of their bicycles and helmets, and can receive free helmets and written materials on bicycle safety. City of Willits Police Department This agency also has no formal bicycle safety education program, however, does provide written safety pamphlets for the public as well as coloring books for children. Presentations are also made to young school children at the request of schools. The bicycle helmet law is enforced with either verbal warnings or citations. However, due to staffing levels in recent years, enforcement actions have been limited. Although no specific statistics were available regarding accidents, it is known that there are typically a couple accidents involving bicyclists each year. Mendocino Count}, Sheriff This agency depends upon the cities of Ukiah, Willits, and Fort Bragg, and the California Highway Patrol to cover bicycle safety issues for their areas, however, they do contract with the City of Point Arena to cover various law enforcement needs for their area. There have been no accidents involving bicyclists in the City of Point Arena in the last several years. Statistics for the rest of the county are kept by the Highway Patrol. The Sheriff's Department has not conducted any bicycle rodeos or other bicycle safety education efforts for several years. They currently do not have a bicycle safety education program. However, they do donate helmets to the bicycle safety education program sponsored by Consolidated Tribal Health (see below). Cit}, of Ukiah Police Department The City of Ukiah Police Department has in the past played an active roll in bicycle safety education, however, does not currently have a bicycle safety education program in place. They have recently reestablished a community team that will be implementing a new bicycle safety education program within the upcoming year. The Department also participates in bicycle education activities sponsored by other agencies, such as the bicycle rodeo held by Consolidated Tribal Health. Bicycle laws are enforced through citations and fines. In the past, the City has offered a bicycle safety class for juvenile offenders. However, this program has been recently inactive due to the city's diminished cadet program. The Department reported that 6 accidents involving bicyclists occurred in 2005 and 4 in 2004. Final - 12 - June 2006 2006 Mendocino County Regional Bikeway Plan /ntroduction (h) (i) Consolidated Tribal Health The Consolidated Tribal Health, located in the Redwood Valley area, sponsors a bicycle rodeo and health fair each year, typically in early summer. The fair, which is in its seventh year, is open to the public and free of charge. Attendees receive information on bicycle safety and maintenance, free helmets, participate in a bicycle course, and can view videos on the importance of proper helmet use. The fair also includes other general health information. Members of the Mendocino County Sheriff's Office, CHP, and local paramedics and fire departments also participate in the fair. A description of the extent of citizen and community involvement in development of the plan, including, but not limited to, letters of support. The Mendocino County Regional Bikeway Plan is a compendium of bikeway planning efforts in Mendocino County, and includes the commuter bikeway improvement priorities of the County and all four cities. The plan is prepared utilizing staff input from the various local agencies. In addition to coordination with local agencies, the ten Tribal Governments in Mendocino County were consulted early on in the process, and in some cases, provided input to the plan. Community organizations with bicycle/non-motorized transportation interests were also involved in plan development. These organizations were provided opportunity to contribute to the plan. Previously received public comments were also considered in plan development as appropriate. In addition, the draft plan was available on the MCOG website. The Mendocino Council of Governments' Technical Advisory Committee (TAC), (comprised of one representative from each of the four incorporated cities, the County Department of Transportation, the County Planning Director, the MTA General Manager, Caltrans, plus Air Quality and Rail representatives) will review this Regional Bikeway Plan to ensure that their respective jurisdictions' top priorities are addressed prior to adoption of a final plan. This Regional Bikeway Plan will be adopted by the Mendocino Council of Governments at a legally noticed public hearing, which is anticipated to take place in June 2006. A description of how the bicycle transportation plan has been coordinated and is consistent with other local or regional transportation, air quality, or energy conservation plans, including, but not limited to, programs that provide incentives for bicycle commuting. The Mendocino County Regional Bikeway Plan is based upon bikeway projects proposed by the County of Mendocino and the cities of Ukiah, Fort Bragg, Willits and Point Arena, and as such, is consistent with their local general plans. Final - 13 - June 2006 2006 Mendocino County Regional Bikeway Plan Introduction (J) Priority projects identified in the Short Range Implementation Plan are consistent with MCOG's 2005 Mendocino County Regional Transportation Plan. The Mendocino County Air Basin is in attainment of State air quality standards. As a rural county, there are no Congestion Management Plans or bicycle commuting incentive programs in effect. A description of the projects proposed in the plan and a listing of their priorities for implementation. Bikeway improvement projects which are considered highest priority by each agency are described in the Short Range Implementation Plan segment of this document. There are 21 priority bikeway projects in the Short Range Implementation Plan. The order in which they are identified below does not imply an established countywide priority: Jurisdiction Project City of Point Arena City of Point Arena City of Willits City of Willits City of Willits City of Willits City of Willits City of Fort Bragg City of Fort Bragg City of Fort Bragg City of Fort Bragg City of Ukiah City of Ukiah City of Ukiah City of Ukiah City of Ukiah City of Ukiah County of Mendocino County of Mendocino County of Mendocino County of Mendocino Coastal Access Scenic Bikeway Iverson Avenue West Commercial Street Northwestern Pacific Rail-Trail Walnut Street/Locust Street Bikeway East Hill Road Bikeway Baechtel Creek Trail Pudding Creek Trestle/Otis Johnson Park Otis Johnson Park/Dana Street Bikeway Central Business District/Pudding Creek Trestle Oak Street/Sherwood Road Bikeway Orchard Avenue Gobbi Street Main Street Empire Drive NWP Rail Trail, Phase I Oak Manor Trail Lake Mendocino Drive West Road School Way North State Street Final - 14 - June 2006 2006 Mendocino County Regional Bikeway Plan Introduction (k) A description of past expenditures for bicycle facilities and future financial needs for projects that improve safety and convenience for bicycle commuters in the plan area. Local Transportation Fund (L TF) 2% Funds Since 1996/97, this funding source has been awarded for pedestrian projects. Prior to that, the Mendocino Council of Governments awarded LTF funding to the following bicycle transportation projects: Year Recipient Amount Project 1986/87 County of Mendocino $24,000 1996/97 County of Mendocino $35,384 1996/97 City of Willits $1,000 Little Lake Road Bikeway, Mendocino Lake Mendocino Bikeway, Phase II, Ukiah W. Commercial Street Bikeway, Willits Bicycle Transportation Account (BTA) Funds The following is a summary of projects funded from State Bicycle Transportation Account funds since 1987. Prior to this time frame, bikeway projects in Ukiah (Bush/Dora/Despina) and Fort Bragg area (Simpson Lane) were funded with BTA funds. Year Recipient Amount Project 1987 1989 1998 1998 County of Mendocino County ofMendocino County ofMendocino County ofMendocino 2002 City ofUkiah 2002 2003 County ofMendocino County of Mendocino $104,460 $143,282 $162,000 $145,000 $91,800 $201,000 $243,000 Little Lake Road, Mendocino Lake Mendocino Drive, Phase I, Ukiah Lake Mendocino Drive, Phase II, Ukiah North State Street, Phase I, Ukiah Gobbi Street, Orchard Ave to Babcock Ln Vichy Springs Road, Ukiah to Watson Rd School Way - West Road Bikeway Transportation Demand Manaqement (TDM) Funds The following is a summary of bikeway projects awarded TDM funding in Mendocino County. However, TDM program is no longer available: Final - 15 - June 2006 2006 Mendocino County Regional Bikeway Plan Introduction Year Recipient 1996/97 County of Mendocino 1996/97 City of Willits Amount Project $19,340 Lake Mendocino Drive, Phase II, Ukiah $4,000 W. Commercial Street, Willits Safe Routes to School No agencies within the County received funding in the second SR2S cycle and only one pedestrian project received funding in the first cycle. The following is a list of projects that have been funded in the last three cycles: Cycle Recipient Amount School/Location 3 County of Mendocino $429,000 Eagle Peak Middle School & Redwood Valley Elementary Baechtel Grove Middle School Mendocino Middle School & Mendocino Grammar School 4 City of Willits $329,000 5 County of Mendocino $500,000 Pending Project Applications Safe Routes to School. Applications for the sixth Safe Routes to Schools (SR2S) funding cycle were submitted to Caltrans in June of 2005. The City of Fort Bragg turned in an application for the program which would provide improvements around their high school. Applications for Cycle 7 of this program are expected to be accepted by Caltrans in summer of 2006. Bicycle Transportation Account. Applications for the 06/07 cycle of Bicycle Transportation Account funding were due to Caltrans on December 1, 2005. The maximum amount an applicant can receive is $1.25 million. The City of Ukiah has two pending applications under this program. One application will provide a mt/lti-use trail along the NWP rail right of way between Clara and Gobbi. The second application is for completion of the Oak Manor Trail, a Class I bikeway, complete with security lighting and fencing, which would connect existing trails in the vicinity of Oak Manor School and Park. Future Costs Estimated costs to implement all proposed projects in the Mendocino County Regional Bikeway Plan are far more than are expected to be available. The following costs are for construction of Short Range Bikeway Implementation Plan projects only. These costs should be considered very rough estimates. Cost estimates for Final - 16 - June 2006 2006 Mendocino County Regional Bikeway Plan Introduction each individual project can be found in the Short Range Implementation Plan of this document. Length Agency (Classes I, II, III) Amount City of Point Arena 1.25 $927,000 City of Willits 3.1 * $1,580,000* City of Fort Bragg 3.19 $1,017,000 City of Ukiah 3.35 $1,159,000 County of Mendocino 3.71 $1,459,000 Total 15.5 $6,142,000 *Excludes Baechtel Creek Trail as no cost estimates have been developed. Final - 17 - June 2006 2006 Mendocino County Regional Bikeway Plan Existing Bikeways 2006 MENDOCINO COUNTY REGIONAL BIKEWAY PLAN EXISTING BIKEWAYS · City of Willits Bikeways · City of Fort Bragg Bikeways · City of Ukiah Bikeways · County of Mendocino Bikeways Note: There are currently no existing bikeway facilities in the City of Point Arena. Final - 18 - June 2006 City of Willits East Commercial StreetlBaechtel Road Existing Bikeway Legend $ ~ Di~rict A E:~sting Services Goverrment Offices Needed Pa~k~lg '------" E~sting Bikevays ........... Rail Roads Figure 2. - 19- June 2006 City of Fort Bragg Harrison Street, Harold Street, Fir Avenue, Maple Avenue Lincoln Avenue, Oak Street, and Franklin Street Existing Bikeways Le~lend Business District E ~isting Se~ces Needed P a~k ing (:Xher A'tractors Pe~ks E )~sting Bikeways Rail Roads Figure 3 - 213- Ju ne 2 006 City of Ukiah Low Gap Road, Despina Drive, Bush Street, Grove Avenue Existing Bikeways $ Business District r-I Exi~ing Parking Oo,,~rn'nent Offices Schools Sh=pping Rail Roads iv£ Figure 4 - 21 - June 200~ City of Ukiah Dora Street, Gobbi Street and Grove Avenue Existing Bikeways Legend $ Business District I--! E~ing Park~g ~lk E)~ing Services ~ Goverrment Offices I~ Needed P ark ing ~ Parks ~ Schools ~ Shq3ping ~ E ~is~ing Bik ev~/s Rail Roads Figure 5 - 22- June 2006 County of M endocino Fort Bragg Area - Existing Bikeways Simpson Lane & Little Lake Road Legend ~ Existing Bikev~ays Rail Roads F/gblre 6 - 23- June 200~ County of M endocino Ukiah Area - Existing Bikeways Hensley Creek Rd, North State St, Lake Mendocino Dr, Vichy Springs Rd - : 1 Legend I E~dsting Bike,~a¥~ I ........... Rail I~ts OI Figure 7 - 24- June 2006 2006 Mendocino County Regional Bikeway Plan Inventory of Proposed Bikeways 2006 MENDOCINO COUNTY REGIONAL BIKEWAY PLAN INVENTORY OF PROPOSED BIKEWAYS · Table 1: City of Point Arena · Table 2: City of Willits · Table 3: City of Fort Bragg · Table 4: City of Ukiah · Table 5: County of Mendocino · Table 6: State of California Final - 25 - June 2006 2006 Mendocino County Regional Bikeway Plan Inventory of Proposed Bikeways TABLE 1 PROPOSED BIKEWAY IMPROVEMENT PROJECTS City of Point Arena Termini Name- Route No. From To Class Need Coastal Access Scenic Arena Cove Iverson Avenue II H Bikeway Iverson Avenue Port Rd SR 1 II H Final - 26 - June 2006 2006 Mendocino County Regional Bikeway Plan Inventory of Proposed Bikeways TABLE 2 PROPOSED BIKEWAY IMPROVEMENT PROJECTS City of Willits Termini Name- Route No. From To Class Need * Commercial Street North Street 550' E/S Lenore II H * W Commercial St Main North II H E Commercial St 550' E/S Lenore City Limits I H E Valley St US 101 Lenore Ave II M Lenore Ave E San Francisco Commercial III M * School St Pine Commercial III M Mill St Coast Pine III M Pine St Coast North II M Coast St SR 20 Mill III L Walnut St Locust US 101 II H Locust St Holly Walnut II H * Baechtel Rd US 101 S US 101 N II H Magnolia St Holly Walnut III M Holly St Locust US 101 II M Boscabelle Ave E San Francisco E Valley III L E San Francisco S Lenore US 101 III M Mill Creek Dr End W Commercial III L Northbrook Way End Mill Creek III L North St Pine W Commercial II H * South US 101 Central III M * Central South E San Francisco III M E Hill Rd Baechtel City Limits II H * Blosser Lane Franklin City Limits III M * Franklin St Blosser US 101 III M * Hazel St US 101 Locust III M * W Mendocino School Spruce III H * Spruce E. Mendocino Brookside School III H * W Valley St US 101 Coast III M * Coast St W Valley Pine III M * Pine St Coast School II M * Railroad Ave E San Francisco E Valley III M * State St US 101 Marin III M * Marin St State E Commercial III M NWP Rail Trail E Hill Rd High School I H *route included in Willits General Plan, adopted April 12, 1992 Final - 27 - June 2006 2006 Mendocino County Regional Bikeway Plan Inventory of Proposed Bikeways TABLE 3 PROPOSED BIKEWAY IMPROVEMENT PROJECTS City of Fort Bragg Termini Name- Route No. From To Class Need Pudding Creek Trestle- GP Haul Rd at Pudding OJ Park 1/11/111 H OJ Park Creek OJ Park/Dana Street OJ Park Chestnut III H GP Haul Rd N City Limits W Elm III H W Elm St GP Haul Rd N Franklin III H N Franklin St Fir St Elm St III H Banbridge Park N Harrison N Whipple III H N Harrison Redwood Laurel St N Harold Otis Johnson Park III H Cedar St N Harold Monsen Way III H N Sanderson VVy Cedar Willow III M Dana St Cedar Chestnut III H Willow St S Lincoln Dana III H S Lincoln St Willow Chestnut III H Chestnut St Dana S Harrison III H Cypress St GP Rd Kemppe Way III M Kemppe Wy/River Rd Cypress River III M Woodward St South N Harbor III H N Harbor Dr Woodward Noyo Jetty III H W Ocean View Dr Hwy 1 Cliff Wy III M Railroad/GP Log Rd Railroad ROW/E Bush GP Log Rd/Cypress III M South St Main Franklin St III H Franklin St South Walnut St III H Walnut St Franklin Harrison St III H Harrison St Walnut Fir St III HIM Maple Ave Harrison Harold St II H Maple Ave Harold Lincoln St III M Harold St Maple Fir Ave II H Fir St Franklin Harold St III H Oak Ave Main City Limits II M Main St (SR 1) Southern City Limits Northern City Limits II/111 H Final - 28 - June 2006 2006 Mendocino County Regional Bikeway Plan Inventory of Proposed Bikeways TABLE 4 PROPOSED BIKEWAY IMPROVEMENT PROJECTS City of Ukiah Termini Name - Route No. From To Class Need Brush Street North State Street Orchard Ave II L Bush St (Ext) Capps Ln CR 222 (Lovers Ln) II H Clay St/Peach St/Gibson McPeak St Oak Manor Drive 1/11/111 M Creek Corridor Despina Dr Low Gap City Limits II H Dora Ave Grove Spring II M Empire Drive Corridor Despina Dr N. State Street II/111 H Gobbi St Oak Manor E end of Gobbi II H Grove Ave/Clara Ave Dora St Orchard Ave II/111 M Corridor Main St Corridor Gobbi St Norton St III M NWP Rail Trail Ford Road Norgard Ln I H Oak Manor Dr Gobbi Perkins III M Babcock Lane Gobbi Talmage III M Orchard Ave Gobbi Ford II H Orchard Avenue Ford St Brush St II L Orr Creek Pathway Dora St Ukiah High School I L Perkins St Dora Vichy Springs Rd III H S State St City Limits Talmage II/111 M Talmage Rd S State City Limits III L Washington Ave Helen S State II/111 M Western Bikeway Helen Ave, Gardens Ave, McPeak St, Barnes St, III H Todd Rd, Hazel Ave, Grove Ave & Spring St Final - 29 - June 2006 2006 Mendocino County Regional Bikeway Plan Inventory of Proposed Bikeways TABLE 5 PROPOSED BIKEWAY IMPROVEMENT PROJECTS County of Mendocino CR Termini Name No. From To Class Need East Hill Rd 301 Willits City LimitsCR 304 III M East Side Rd 304 CR 301 CR 308 III M Hearst Willits Rd 306 Willits City LimitsCR 310 III M Canyon Rd 308 CR 306 CR 304 III M Reynolds Hwy 310 CR 306 SR 101 at Outlet Crk III M Sherwood Rd 311 Willits City Limits CR 623 II/111 M Brooktrails Dr 311B CR 601 CR 311 III M Fairbanks Rd 327A SR 162 at CR 327B III L Poonkinney Rd Hill Rd 327B CR327A CR 327C III L East Lane 327C SR 162 at Covelo CR 327B III M Howard St 334D CR 337B SR 162 at Covelo III M Foothill Blvd 337A CR 337H CR 337B III M Airport Rd 337B CR 334D CR 337A III L Little Lake St 407A CR 407FF CR 500 III M Main St 407E CR4071 CR 500 III M Heeser St 4071 CR 407E CR 407A III M Heeser Dr 407FF CR 500 CR 407F III M Little Lake Rd 408 CR 407Z CR 409 III M Dora St 209 CR 252F Ukiah City Limits II H Vichy Springs Rd 215 Ukiah City Limits CR 204A II H Vichy Springs Rd 215 CR 204A CR 215A III H Redemeyer Rd 215A CR215 CR215B III H Lovers Ln 222 CR 104 CR 251 III M Marina Dr 226 CR 227 SR 20 at Lake III L Mendocino East Side Calpella Rd 227 CR 226 CR 230 III M Lake Mendocino Dr 227B CR 227 Lake Mendocino II H Moore St 229B US 101 Calpella CR 227 III M East Rd 230 CR 227 CR 237 II H School Way 236 CR 237 CR 230 II H West Rd 237 CR 239 CR 230 II H Uva Dr 239 CR 237 US 101 at Laughlin III M East Side Potter Vly Rd 240 SR 20 CR 245 II M Main St 245 CR 248 CR 240 III M Despina Dr 251 Ukiah City Limits CR 222 II H Oak Knoll Rd 252 CR 252A CR 104A III M Oak Court 252A CR 252 CR 252F III H Ft Bragg/Sherwood Rd 419 Ft Bragg City Limits CR 420C III M Branscomb Rd 429 CR 319E US 101 at III M Laytonville Final - 30 - June 2006 2006 Mendocino County Regional Bikeway Plan Inventory of Proposed Bikeways Main/Lansing St 407E/ SR 1 at Mendocino SR 1 Jack Peters III H 500 Gulch Mountain View Rd 510 CR 126 SR 128 at Boonville III M Kinney Rd 512 Manchester State SR 1 Manchester III M Beach Pt Cabrillo Rd 564 SR 1 Russian Gulch SR 1 Caspar Ck III M Birch St 601 CR 603 CR 311B III M Clover Rd 603 CR 604 CR 601 III M Primrose Dr 604 CR 606 CR 623 III M Daphne Wy 608 CR 311 CR 609 III M Madrone Dr 609 CR 608 CR 623 III M Poppy Dr 623 CR 604 Willits Airport III M N State St 104 Ukiah City Limits End II/111 H S State St 104A SR 253 Ukiah City Limits III H Stipp Lane 124B SR 253 SR 253 III M Sanford Ranch Rd 200 SR 222 at Talmage CR 204 III M East Side Rd 201 SR 175 at Hopland SR 222 at Talmage III H Knob Hill Rd 204 CR 200 CR 204A III M Watson Rd 204A CR 204 CR 215 III M Babcock Ln 207 Ukiah City Limits Ukiah City Limits III M Little River Airport Rd 404 SR 1 at Little River CR 223 III M Albion Ridge Rd 402 SR 1 Albion CR 401A III M Navarro Ridge Rd 518 SR 1 at Navarro M.P. 6.0 III M River Bush St 250C Ukiah City Limit CR 222 (not yet II H constructed) Geysers Rd US 101 0.70 mi South III M Brooktrails/Willits Community of City of Willits I M Bikeway (location not Brooktrails yet determined) ~ Round Valley Multi Use 337H/ Elementary School SR 162 II M Lanes, Route 2 - 337C Crawford Rd/Biggar Lane 2 Round Valley Multi Use SR 162 CR 339 II M Lanes, Route 3 - East Lane 3 Notes There is a recognized need for bicycle access between the community of Brooktrails and the City of Willits. Currently, the only connection is along Sherwood Road, which does not provide an adequate or safe facility for bicyclists. Such a facility would serve residents of Brooktrails commuting to work or school or traveling to commercial centers within the City. 2&3 These routes have been identified by the citizens of Covelo as highly needed to serve their community. A request for consideration of these projects was submitted, along with a petition, to MCOG via County Supervisor Hal Wagenet on 10/3/05 on behalf of the community. Final - 31 - June 2006 2006 Mendocino County Regional Bikeway Plan Inventory of Proposed Bikeways TABLE 6; PROPOSED BIKEWAY IMPROVEMENT PROJECTS State Highway System Termini Name- Route No. From To Class Need Shoreline Hwy 1 Sonoma County Line SR 101 Leggett III H* State Hwy 20 SR 1 Ft Bragg Lake County Line III M State Hwy 101 Sonoma County Line Humboldt County Line III M/H* State Hwy 128 Sonoma County Line SR 1 Navarro III M State Hwy 162 SR 101 Longvale CR 336 Covelo III L State Hwy 175 SR 101 Hopland Lake County Line III L State Hwy 222 SR 101 Ukiah CR 201 Talmage II/111 H State Hwy 253 SR 128 Boonville SR 101 Ukiah III L State Hwy 271 SR 101 Cummings SR 101 Leggett III L State Hwy 271 SR 101 Piercy Humboldt County Line III L * Note: The portion of Route 1 O1 north of Leggett and all of Route 1 in Mendocino County are part of the Pacific Coast Bike Route, and therefore, considered high need. The legislatively designated Pacific Coast Bike Route follows Route 1 O1 from the Oregon border through Del Norte and Humboldt Counties and into Mendocino County to its junction with Route 1, then follows Route 1 through Mendocino County. The prioritization of improvements on this bike route is anticipated to focus bicycle access improvements to their most needed locations. Final - 32 - June 2006 2006 Mendocino County Regional Bikeway Plan Short Range Implementation Plan 2006 MENDOCINO COUNTY REGIONAL BIKEWAY PLAN SHORT RANGE IMPLEMENTATION PLAN · Short Range Priorities By Entity o Narrative Descriptions o Route Maps o Land Use Maps Final - 33 - June 2006 Z 2006 Mendocino County Regional Bikeway Plan Short Range Implementation Plan DESCRIPTIONS AND MAPS City of Point Arena Coastal Access Scenic Bikeway Port Road extends 1.0 miles from central Point Arena to Arena Cove. It serves local as well as commercial traffic. During most of the year, there is also considerable tourist and recreational traffic due to the coastal access provided by Port Road and commercial activities at the pier. Port Road is narrow and lacks shoulders along most of its alignment. Several years ago, shoulders were improved and a Class III facility was developed. Increased activity due to development of the pier at Arena Cove rendered the Class III facility to be inadequate and perhaps unsafe. A Class II bikeway has been proposed within the Port Road corridor to meet the non-motorized transportation needs of local as well as recreational traffic. It will parallel Port Road and then connect with either an existing partially developed trail north of Port Road or through an easement connecting Port Street to the City's Park area. This Coastal Access Scenic Bikeway would link the commercial area of central Point Arena with the commercial and recreational activity center at Arena Cove. This project was originally awarded funding in December 1999. The project received $315,000 in STIP funding ($56,000 from the 5% Bike and Pedestrian Program and $259,000 "borrowed" from the Rail Mode), $111,000 in TEA-21 era Transportation Enhancement (TE) funds, combined with a $37,000 local match. In 2004, MCOG awarded an additional $384,000 in TE funding to the project, bringing the total to $847,000. Although the project has experienced setbacks due to environmental constraints, construction is anticipated to begin in summer of 2006. Note: This bikeway was formerly called the Port Road Corridor Bikeway. Iverson Road Bikeway Iverson Road provides access from State Route 1 to Arena Cove via Port Road. It is only approximately 0.25 miles in length, but carries the bulk of the commercial and recreational traffic bound for Arena Cove. Iverson Road is signed as a "Coastal Access" point at its junction with Route 1. Class II bike lane development would be appropriate for this roadway. It is narrow and lacks sufficient shoulders to accommodate safe pedestrian and bicycle travel at this time. The Class II facility could tie into the proposed Class I/II facility parallel to Port Road to provide a continuous route from the south end of Point Arena to Arena Cove. Final - 36 - June 2006 City ot' Point Arena Coastal Access Scenic Bikeway, Class l/Il Lc{lend I~ Needed Parking Pa~ks Funded Bikev~¥ ~mmmm, Pm~ I~ke~y 37- June 2006 City of Point Arena Iverson Road Bikeway, Class II Legend Proposed Bike'~y -i Figure 9 - 38- June 2006 Jlllllll-I : · Jlllllll-I: · "-°- ~" !.:::t"'-~:' _-:==-_"---~'_"-'-._ J~<<<<<<<<<<<<<<<<<<< JIC((<<<<<<<<<<<<<<<<': J JO<<<<<<<<<<<<<<<<<<" ( 'lllll?lllllllll?fl'I II '1111111111111111111 '1111111111111111111 'lllllillllllillllll 'l/1/1//M! '1111 2006 Mendocino County Regional Bikeway Plan Short Range Implementation Plan City of Willits West Commercial Street Bikeway Commercial Street lies at the northern end of the central business district in Willits. It is one of the busiest east-west streets in the Willits street system. West Commercial Street links State Route 101 and downtown with neighborhoods in northwest Willits. A Class II bikeway is proposed for West Commercial Street. It would extend from the Route 101 intersection to North Street, a distance of approximately 0.20 miles. A Class II facility has also been proposed for North Street. Completion of the West Commercial Street project would tie into a future North Street project to provide bikeway access to neighborhoods in the area as well as Brookside Elementary School. The school takes access from Mendocino Avenue. A Class III facility has been proposed for Mendocino Avenue. Downtown Willits is severely impacted by congestion on Route 101. Much of the congestion is caused by the interaction of through traffic with local traffic. Projects which would provide non- motorized alternatives for local trips would help to ease the local congestion problem. Northwestern Pacific Raft - Trail This Class I bike path would provide an important north-south link for bicyclists on the east side of town, starting at the Willits High School and eventually terminating at East Hill Road. The railroad right-of-way alignment is already well used by pedestrians and bicyclists, especially between East Valley and East Commercial Streets. Field observation reveals that a pathway could be constructed at least 15 feet from the centerline of the railroad tracks, which is the minimum distance most rail-trails are set back from active tracks. The proposed length of the rail-trail bike path would be 9,900' (1.9 miles) and it could be constructed in the following phases: (1) East Commercial Street to High School (1,500', $135,000); (2) San Francisco Avenue to East Commercial Street (1,900', $240,000); Shell Lane to San Francisco Avenue (3,500', $455,000) and (4) East Hill Road to Shell Lane (3,000', $385,000). A rail-trail bike path on the east side of town would provide a viable transportation alternative to the traffic congestion created on Route 101. It would also provide recreational opportunities. Eventual build-out of the southeast annexation area, including industrial and residential uses, will require this alternative transportation system to help reduce potential vehicular impacts that are associated with urban development. Walnut Street/Locust Street Bikeway Walnut Street is an east-west collector street in the Willits street system. It provides access to a neighborhood of southwest Willits which lies to the west of State Route 101 and south of the California Western rail lines. Holly Street is a short north-south collector which serves the same area. Final - 40 - June 2006 2006 Mendocino County Regional Bikeway Plan Short Range Implementation Plan A Class II bikeway is proposed for Walnut Street and the city maintained portion of Locust Street. The facility would provide bikeway access from the busy Route 101 corridor to the residential neighborhood and specifically to Baechtel Grove School. The total length of the project is approximately 0.50 miles. Future plans are to construct a Class II bikeway along Holly Street to provide a bikeway loop in the area. Willits is severely impacted by congestion on Route 101. Much of the congestion is caused by the intersection of through traffic with local traffic. Projects which would provide non- motorized alternatives for local trips would help to ease the local congestion problem. East Hill Road Bikeway The East Hill Road Bikeway would connect with the recently completed Baechtel Road Bikeway, providing a link between a mixed-used residential, commercial and industrial area of the city and residential areas to the east. A Class II bikeway is proposed for the portion of East Hill Road within City limits, which would be 0.5 mile in length. Long term plans for the County portion' of East Hill Road (CR 301) involve development into a Class III bikeway facility. The East Hill Road area is expected to experience significant development over the next several years, which will further increase the need for bicycle access to this area. It is anticipated that developer fees could help to finance a project in this area. Willits is severely impacted by congestion on Route 101. Much of the congestion is caused by the interaction of through traffic with local traffic. Projects which would provide non-motorized alternatives for local trips would help to ease the local congestion problem. Baechtel Creek Bikeway This project was identified in the Baechtel Road/Railroad Avenue Corridor Study which was completed for the City of Willits in 2004. The project would be a multi use trail joining Baechtel Road with Railroad Avenue along the east side of Baechtel Creek. The City is currently seeking funding to begin the environmental and design phases for the project. Final - 41 - June 2006 City of Willits West Commercial Street Bikeway, Class II . I l_. Ne, eded Parking E ~isting Bik e',,~y Rail R alil~l~ ,, ; ; , , ,. i ;" :~..~ ........ Figure '11 - 42- June 2006 City of W~llits Northwestern Pacific Rail Trail, Class I Le~lend "~ Pal, ks Proposed Bikeways Rail Roads F/gure 12 - 43- June 2006 City of Willits VValnut Street/Locust St. Bikeway, Class II Leaend Business District E:>ds'ting Services Needed Pa~ing Sheppi~ E ~isting Bik e,~ays Proposed Bikeemys Rail Roads Figure '!3 - 44- June 2006 City of Willits East Hill Road Bikeway, Class II ALD ER LANE OAD June 2006 City of Willits Baechtel Creek Trail, Class I (1 $' i! Figure 15 - 46- June 2006 i i RS CITY OF WILLITS MENDOClNO COUNTY, CALIFORNIA ' ' ~~0~ M-G R-S LEGEND R-S: RESIDENTIAL-SUBURBAN R-L: . RESIDENTIAL-LOW DENSITY R-M: RESIDENTIAL-MEDIUM'DENSITY C-G: COMMERCIAL-GENERAL M-G'.INDUSTRIAL-GENERAL · PS: 'PUBLIC SERVICE 0-R: OPEN SPACE-RECREATIONAL · ~ CITY LIMITS .... DESIGNATION BOUNDARY o z c: ITl rn > t3 i-- 2006 Mendocino County Regional Bikeway Plan Short Range Implementation Plan City of Fort Bragg Puddinq Creek Trestle/Otis Johnson Park Bikeway The Pudding Creek Trestle to Otis Johnson Park Bikeway would provide a link between a popular park in north Fort Bragg and the beach at the mouth of Pudding Creek. It will also tie into a segment of the California Coastal Trail at the trestle. As proposed, the bikeway route would be a combination of Class I, Class II and Class III facilities. An existing 0.17 mile Class II segment of Harold Street would be used as well as an existing 0.33 mile segment of Class III improvements on Fir Street. New Class I or II facilities would be placed on the 0.50 mile segment from the trestle to Elm Street. Class III improvements on existing city streets would consist of 0.18 miles on Elm Street, 0.25 miles on Franklin Street, and 0.21 miles on Laurel Street. The route would serve Fort Bragg Middle School and neighborhoods of northwest Fort Bragg. It would provide a non-motorized transportation alternative for the city. Downtown Fort Bragg experiences considerable congestion due to the interaction of through and local traffic on State Route 1. Projects which would provide non-motorized alternatives for local trips would help to ease the local congestion problem. Otis Johnson Park/Dana Street Bikeway The Otis Johnson Park/Dana Street Bikeway would provide a link within central Fort Bragg. Neighborhoods in the north would be linked to those in the south. Development of the route would connect Dana Gray Elementary School and Fort Bragg High School with the park. Fort Bragg Middle School lies immediately north and would be accessible by an existing Class II bikeway on Harold Street. The proposed facility would consist of Class III bikeway improvements on four city streets. An existing Class II segment of Harold Street (0.14 miles) would also be used. New Class III improvements would be required on Cedar Street (0.45 miles), Rasmussen Lane (0.17 miles) (or an alternate link between Oak and Cedar), and Dana Street (0.49 miles). If not already improved as a component of the Pudding Creek Trestle/O.J. Park Bikeway, a 0.21 mile segment of Laurel Street must also be improved to Class III standards. Downtown Fort Bragg experiences considerable congestion due to the interaction of through and local traffic on State Route 1. Projects which would provide non-motorized alternatives for local trips would help to ease the local congestion problem. Local commute traffic in central Fort Bragg would be served by this facility. Central Business District/Pudding Creek Trestle This project would create a multi-use trail providing access between Fort Bragg's Central Business District and the Pudding Creek Trestle or Glass Beach. The path would be Class I and approximately 0.40 mile in length, and run west of West Street between Pine and Elm Streets. A designated bikeway along Pine Street would connect to the Central Business District. Final - 48 - June 2006 2006 Mendocino County Regional Bikeway Plan Short Range Implementation Plan Oak Street/Sherwood Road Bikeway This project will provide a multi-use Class II bikeway to allow access to the east side of Fort Bragg. Under current conditions, bicyclists and pedestrians on this frequently used section of the street system are forced to travel dangerously close to traffic. This bikeways would run along Oak Street, beginning at Dana Street and extend to the Fort Bragg City Limits, but could eventually be extended along the County Road to further benefit residents outside of City limits. The project would be .33 mile in length and cost approximately $160,000 to construct. Final - 49 - June 2006 City of Fort Bragg Pudding Creek Trestle / O.J. Park Bikeway, Class I/!11111 WE~T Legend & E~s~j Needed P Other ~ors ~ E~ B~e~ys ~ P~ .... ~- R~I R~ F/gure ~7 - 513- June 2006 City of Fort Bragg O.J. Park / Dana Street Bikeway, Class III Figure 18 - 51 - June 200~ City of Fort Bragg Central Business Distdct ! Pudding Creek Trestle, Class I/!1 Le~lend E ~sting Services E ~sting Bikeways Proposed Bikev~eys Rail Roads Needed P a~k ing Other ~ttmctors Pa~ks Schools Figure '~9 - 52- June 200~ City of Fort Bragg Oak Street / Sherwood Road Bikeway, Class II . KE k~Pp i;; WAY Legend Needed Parking Other Attractors Parks Schools ~ Existing Bikevays Proposed Bikev~ys Rail Road Figure 20 - 53- June 200~ _Il il i id 1 Il C~ OF FOP~T 2006 Mendocino County Regional Bikeway Plan Short Range Implementation Plan City of Ukiah Orchard A venue Bikeway Orchard Avenue is developing into one of the major north-south collector streets in Ukiah. It now extends from south of Gobbi Street to Ford Street, paralleling Route 101. South of Gobbi Street, it is developing into a mixed use office/residential neighborhood. The established area north of Gobbi is primarily commercial, with several large commercial developments taking direct access from Orchard Avenue. The portion of this bikeway from Perkins Street to just south of Clara Avenue has been completed (Class II along both sides of Orchard Avenue) as a result of the former Big K-Mart store project. A Class II facility is proposed for the remaining segments from Gobbi to Perkins, and from Clara to Ford Street, a distance of approximately 0.60 miles. The proposed bikeway would serve two significant shopping centers which are located at opposing comers of the Perkins Street intersection. The California Highway Patrol and Department of Motor Vehicles offices are also located along this route. Several smaller business activities are located east of Orchard and south of Perkins. A pedestrian crossing of the Route 101 freeway to the Oak Manor neighborhood is also accessible from this area. The proposed route would tie into an existing Class II facility on Gobbi Street. It would provide a north-south route through a high activity area of east Ukiah. Traffic volumes are significant, especially north of Perkins Street. Separate bicycle lanes are considered the most appropriate form of bikeway improvement for this route. Bicycle parking is currently provided at several locations along the route. Gobbi Street Bikeway Gobbi Street is one of the three major east-west arterial streets in Ukiah. It provides direct access to central Ukiah from an interchange with Route 101, as well as neighborhoods east of the freeway. The proposed route would provide access to residential areas, commercial activities in the central business district (via South State Street), and Yokayo Elementary School. There currently is an existing Class II bikeway on Gobbi Street between Main Street and Oak Manor Drive. The proposed project consists of two segments and extends for approximately 0.76 mile. Class II improvements are proposed for the segment of Gobbi Street between Dora Street and Main Street, a distance of 0.32 miles. The new bikeway would have its western terminus at Dora Street. A Class II bikeway was constructed on Dora Street (which parallels State Street) in 1981. Main Street is at the eastern terminus of the proposed project. Although there are no bikeway improvements on Main Street, its width and moderate use render it to be the preferred cycling route for north-south trips through the downtown business district. The second segment extends on Gobbi Street from Oak Manor Drive to the eastern terminus of Gobbi Street at the Little League Fields/BMX track. This segment, a length of 0.44 miles, may ultimately be developed as a Class I bikeway. In 2003, the City of Ukiah completed construction of Class II bikeways on Gobbi Street between Orchard Avenue and Oak Manor Drive. This was Final - 55 - June 2006 2006 Mendocino County Regional Bikeway Plan Short Range Implementation Plan a 2001-2002 cycle BTA project which was completed at a total project cost of $132,113. Main Street Bikeway Main Street serves as an important link connecting Gobbi Street to Norton Street. Bicyclists are able to use this street as an alternate route, north-south, through the downtown area. Main Street is proposed as a Class II bikeway for a total length of 0.75 mile. The proposed Main Street bikeway would connect with the existing Class II bikeway on Gobbi Street. The Gobbi Street bikeway connects to two schools, a park, ball fields, and the BMX track. In addition, the Gobbi Street bikeway connects to the Dora Street bikeway. Empire Drive Bikeway Empire Drive is currently a missing link in bikeways. When constructed, the Empire Drive bikeway will connect the Bush Street/Dora Street bikeway to the North State Street bikeway. The Empire Drive bikeway is 0.21 mile in length. Parking would need to be eliminated from one side of Empire Drive in order to construct the proposed Class II bikeway. NWP Raft Trail, Phase I This project will construct a Class I bikeway along the Northwestern Pacific (NWP) rail line from Clara Avenue to Gobbi Street, a length of approximately 0.78 mile. The project involves construction of a section of all weather bicycle and pedestrian trail within currently unused NWP Railroad right of way. The proposed NWP Rail Trail will be an asphalt paved path, a minimum of 8-feet in width. Also included will be a fence to provide a physical barrier between the proposed trail and the railroad, and lighting along the trail for added security during hours of darkness. Bicycle commuters headed for work, school, and other destinations in Ukiah will use the project. The project will complete a missing link in the City's bicycle network, creating a safe north- south connector linking bicyclists to residential neighborhoods, shopping centers, employment centers, government offices, and services. The nearest north-south optional route is State Street. With four lanes and curbside parking State Street is not a desirable route for bicycle commuters. This project will expand on the City's network of bicycle facilities making destinations throughout town reachable by a safe, convenient bicycle commute. The proposed project will connect with an existing Class II bikeway on East Gobbi Street and extend to Clara Avenue at its northerly terminus. The project will provide important connectivity to schools, downtown shopping, public facilities, residential areas, etc. The project will provide a direct connection with the existing Class II bikeway on East Gobbi Street. This connection will provide greater flexibility to bicycle commuters in reaching various destinations. In addition, in the event that passenger service is restored on the NWP Railroad, the trail will provide a direct link to the Ukiah Railroad Depot. Final - 56 ~ June 2006 2006 Mendocino County Regional Bikeway Plan Short Range Implementation Plan Oak Manor Trail This project will construct a Class I bikeway, approximately 0.26 mile in length at an estimated cost of $231,000. The Oak Manor Trail involves extending a new asphalt concrete trail along Gibson Creek from the wooden pedestrian bridge to Oak Manor Park, installation of fencing, and installation of security lighting. The project would construct an all weather trail to serve bicyclists and pedestrians. The proposed Oak Manor Trail will connect with an existing trail which extends along Gibson Creek, across US Highway 101, then further along Gibson Creek to Orchard Avenue. The proposed Oak Manor Trail will be a paved trail a minimum of 8-feet in width. This paved trail will replace the existing dirt trail which extends in a northwesterly direction along the north bank of Gibson Creek from Oak Manor Park at the intersection of East Gobbi Street with Oak Manor Drive to a wooden pedestrian bridge which spans Gibson Creek. A fence is proposed along the eastern side of this trail to separate the Oak Manor School grounds from the trail. Lighting is proposed along the trail to provide additional security during hours of darkness. The entire length of the existing trail when combined with the proposed Oak Manor Trail is approximately 0.47 mile. The project will complete a missing link in the City's bicycle network, creating a safe cross-town connector linking bicyclists to Oak Manor School, Oak Manor Park, Rusty Bowl BMX track, shopping centers, employment centers, and services. This project will expand on the City's network of bicycle facilities making destinations across town reachable by a safe, convenient bicycle commute. The proposed project will extend an existing pathway to connect to Oak Manor Subdivision, Oak Manor Park, and Oak Manor School. It will provide an alternate access route to connect the residential areas east of the US 101 freeway to public facilities, shopping centers, etc. located on the west side of the freeway. Final - 57 - dune 2006 City of Ukiah Orchard Avenue Bikeway, Class II ~E Legend $ Business District Existing Se~ices Government Offices Needed P~'king p~$ Shqoping ~ E)L%-'ting Bikeways ~=, Proposed Bikev~,~ - Rail Roads Figure 22 - 58- June 2006 City of Ukiah Gobbi Street Bikeway, Class II/111 Legend $ Business District E~istir,,g Services Goverrm ent Offices School~ Shopping ~ Existing Bik e*,~eys Funded Bike',,~a~ ~, Proposed Bikev~ Re. il Roads Figure 23 - 59- June 2006 City of Ukiah Main Street Bikeway, Class III Legend $ Business District Oovernm ent Offices Needed Parking Other ~tractor$ Parks Shopping ~ Existing Bikeways Proposed Bikev~rys Rail Roads Figure 24 - 60- June 2006 City of Ukiah Empire Drive Bikeway, Class II ~egend r-1 E~isting Parking Goverrment Offices Pa~ks ~ E~ting Bikeways Proposed Bikeways Rail Rc3ads 0 Figure 25 - 61 - June 2008 City of Ukiah NWP Rail Trail, Phase I Legend $ Business District & E~a~g Se~v~es Goverrrn ent Offices Hospital Other Attractors Parks SchooLs ~ E~istimj Bikeways ~ Proposed Bikeways Rail Roads ........... iillliil:i ........ Figure 26 - 62- June 2006 City of Ukiah Oak Manor Bikeway, Class I Legend $ Business District r-'l Existing Parking ~IE Existing Services '1~ C-overrment O~ces I~ Needed P ark lng .1~ Parks Shopping ~ E ~sting Bikeway ~ Proposed Bikev~y Rail Roads Figure 27 - 63- Ju ne 2006 I. Jkiah ~ Mendocino County Ukial[ Valley General Plan mid Growth ~[al~ngeulemlt Progrnna VI.,I. l,nrad Use '~' Pase 39 2006 Mendocino County Regional Bikeway Plan Short Range Implementation Plan County of Mendocino North State Street (CR 104) Bikeway North State Street extends northward 8.56 miles from the Ukiah City Limits to its intersection with US 101 west of Redwood Valley. For the first couple of miles, this is the most heavily traveled road in the County Maintained System. Several residential neighborhoods, a shopping center, numerous commercial and industrial sites, and Mendocino Community College are accessed from North State Street. The traffic volumes and speeds along this route warrant the installation of dedicated bike lanes. In 1999 a Class II bikeway was constructed on North State Street from the Ford Road/Empire Drive intersection to the point north of the US 101 overpass where the roadway narrows from four lanes to two lanes. The Class II bikeway is proposed to be extended northward an additional 1.49 miles to Lake Mendocino Drive at The Forks. Via connections to existing bike lanes it will link Ukiah with Mendocino College and Lake Mendocino. Lake Mendocino Drive (CR 227B) Bikeway Lake Mendocino Drive extends eastward from the US 101 freeway to Lake Mendocino. It provides access to commercial, industrial, and residential neighborhoods near The Forks and to recreational facilities at the lake. Motor vehicle connection to Ukiah is available either on North State Street or US 101. Bicycle's must connect using North State Street, a designated bike route. The bike route on North State Street continues northward from the Lake Mendocino Drive intersection, providing access to Calpella and Redwood Valley. Existing Class II bikeways run along both sides of Lake Mendocino Drive from North State Street to East Side Calpella Road and along the north side from there to the Lake Mendocino Recreation Area. A Class II bikeway 0.44 mile long is proposed on the south side of Lake Mendocino Drive between East Side Calpella Road the Lake Mendocino Recreation Area. School Way (CR 236) Bikeway School Way runs between East Road and West Road in Redwood Valley. It is on the most direct route from the northeastern and central parts Redwood Valley to the US 101 freeway and its intersection with East Road is the commercial center of the valley. The fire house and Post Office are also located at this intersection. School Way provides direct access to the Redwood Valley Elementary School and takes its name from that facility. A 0.89 mile long Class II bikeway is proposed on School Way between West Road and East Road. It will connect existing and proposed bikeway facilities on either end and provide a safer route for student, commuter and recreational bicycle riders. Final - 65 - June 2006 2006 Mendocino County Regional Bikeway Plan Short Range Implementation Plan West Road (CR 237) Bikeway, Phase I West Road begins at Uva Drive, south of the US 101 freeway interchange, and extends northward 3.77 miles to the intersection with East Road and Tomki Road.. Traffic on West Road has increased considerably since it became the freeway access route for the west side of Redwood Valley and the residential areas up Tomki Road in 1991. The opening of the Eagle Peak Middle School in 1998 further increased the need for dedicated bicycle lanes on this road. A proposed 3.32 miles long Class II bikeway, from School Way north to the East Road/Tomki Road intersection, will connect the residential areas along West Road with three area schools and, via School Way, the commercial center of Redwood Valley. The West Road bikeway will be constructed in phases, the first phase, a 0.89 mile segment from School Way to Road M, will provide safer access to and from Eagle Peak Middle School on West Road and, via connections with other bikeways, to the Redwood Valley Elementary School on School Way and the Deep Valley Christian School on Uva Drive. Final - 66 - June 2006 County of M endocino North State Street Bikeway, Class II ., Legend $ Business District Existing Services Goverr~nent Offices Needed P a~king Other ~tmctors Pa~ks Schools Shopping Proposed Bikeways ~ E ~isting Bikeways Rail Roads Figure 29 - 67- June 2006 County of Mendocino Lake Mendocino Drive Bikeway, Class II LM RAJ= ELLO DRIVE Legend $ Business District Existing Services Goverr~n ant Ofli=es Other Attractors Existing Bik e~ays Proposed Bi kew~s Rail R Figure 30 - Bs- June 2oo6 County of M endocino School Way Bikeway, Class II Route 31 - 69- June 2008 County of M endocino West Road Bikeway, Phase I, Class II OAK GROVI Le~lend $ Etu~siness District r--1 E ~sting Pa~king I~1 Needed Pa~:ing Other ~tJ'ac~ors Pa~s Schoots ~ Proposed Bi Rail Roads _V~. ~LLE¥!. ............ Figure 32 - 70- Ju ne 2 006 N AG ! , L 1 R1 0.2 0.2 0,4 0.6 Miles N 0.2 0 0.2 -- , 0.4 O.6 ~ N AGENDA SUMMARY Item No 7e Date: October 4, 2006 REPORT SUBJECT: AWARD OF BID FOR THE PURCHASE OF A THERMAL INFRARED IMAGING SYSTEM TO FLIR SYSTEMS INC. IN THE AMOUNT OF $21,516.13 Bids were received by the Electric Department for the purchase of a ThermaCAM EX320 Infrared Imaging System for scanning high and Iow voltage electric lines. This camera will be used for troubleshooting and insuring that connectors on 12,000 volt power underground cables are not close to a point of an arc explosion. From a safety standpoint, the camera will allow for some relative peace of mind while working in an enclosed vault with energized cable, as well as finding hot connectors on overhead lines. The Electric Department and Fire Departments plan to cross-train on use of this equipment. The lowest bidder was Flir Systems Inc. with a bid of $21,496.13 including tax and approximately $20.00 shipping. It has been budgeted in the 2006/2007 Fiscal Year in Account Number 800.3765.800.000. Sufficient funds are available. Bid Results are indicated below: THERMACAM EX320 INFRARED IMAGING SYSTEM Flir Systems Inc. $21,516.13 A.C.T. Company $28,015.00 Mid Safe Instruments $28,068.88 RECOMMENDED ACTION: Award bid for the purchase of the ThermaCam EX320 Infrared Imaging System to Flir Systems Inc. in the amount of $21,516.13. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids and provide direction to staff. Citizen Advised: N/A Requested by: Colin Murphey, Interim Electric Supervisor Prepared by: Colin Murphey, Interim Electric Supervisor Coordinated with: Jeff Gould, Interim Utility Director; Candace Horsley, City Manager Ap p ROVE ~.. %~~~'""'%"~ _ Ca-~-~ace Horsley, City ~anager ITEM NO. 7f DATE: October 18, 2006 AGENDA SUMMARY REPORT SUBJECT: STATUS OF THE LAKE MENDOCINO HYDROELECTRIC POWER PLANT EQUIPMENT REFURBISHMENT EMERGENCY At its May 17th, 2006 meeting, Council voted unanimously to declare the Lake Mendocino Hydroelectric Power Plant equipment refurbishment project an emergency and authorized the City Manager to take action to resolve the emergency until such time that the emergency no longer exists. To that end, the City Manager has contracted with Source California Energy Services, Inc. to perform the work necessary to refurbish the power plant equipment that was damaged and contaminated as a result of flooding that occurred earlier this year. Statute requires that progress reports be made at every City Council meeting until such time that the contract is complete and the emergency no longer exists. A progress report from the Project Manager for Source California Energy Services, Inc. is detailed in Attachment 1. RECOMMENDED ACTION: Staff recommends that the Council continue to declare by a 4/5 vote that the Lake Mendocino Hydroelectric Power Plant equipment refurbishment project is a continuing emergency and to support the refurbishment contract as performed by Source California Energy Services, Inc. until such time that the contract is complete and an emergency no longer exists. ALTERNATIVE COUNCIL POLICY OPTION: Given that Council declared the Lake Mendocino Hydroelectric Power Plant equipment refurbishment project an emergency at its May 17th Council meeting, and based on that action, the City entered into contract to resolve the emergency, there is no alternative policy option. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A City Council Liz Kirkley, Electrical Distribution Engineer Jeff Gould, Interim Utility Director; Candace Horsley, City Manager; David Rapport, City Attorney 1. Email from Source California dated October 6, 2006 APPROVED' Candace Horsley, City ager ATTACHMENT_~ ,/ Date: October 6, 2006 To: City of Ukiah Subject: Ukiah Hydro Project Status Report Below is a short summary of work that has been accomplished in the last two weeks: Safety and environmental compliance continues to be accident and incident free. 1 ) All of the turbine wicket gates and operating linkages are installed but not adjusted. We are waiting for the discharge ring that supports the opposite end of the wicket gates. 2) The High Pressure Control Unit (HPCU) for Unit 2 has been oil flushed and is ready to test the operating mechanisms. We are currently setting up for an oil flush of Unit l's HPCU. 3) The Uninterrupted Power Supply (UPS) has arrived and is being installed. 4) All of the auxiliary relays that were underwater and are part of the hardwired control system have been completely refurbished. 5) The 108" bypass valve was electrically opened to 100% in anticipation of the start of the Tainter valve work. 6) The 18" and 54" bypass valve control panel equipment has been completely refurbished and is ready for testing. 7) The plant powerhouse air handler and heating system has been refurbished. 8) A new replacement Automatic Voltage Regulator from Basler and a new replacement Automatic Synchronizer also from Basler were ordered. 9) Issued a purchase order for the high voltage refurbishment work of the main transformer and associated equipment. Paul B. Dirks Project Manager/Sr. Mechanical Engineer Source California Energy Services, Inc. AGENDA SUMMARY ITEM NO. 7g DATE: October 18, 2006 REPORT SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING WITH THE UKIAH SENIOR CENTER; AWARD BID TO CARPET ONE IN THE AMOUNT OF $23,893.94 FOR THE INSTALLATION OF FLOORING IN BARTLETT HALL; AND APPROVE A BUDGET AMENDMENT IN THE AMOUNT OF $23,893.94 UTILIZING PER-CAPITA GRANT FUNDING FROM THE STATE PARKS DEPARTMENT. As Council is aware, Supervisor Wattenburger passed through $200,000 from Proposition 40 per capita grant funds to the City of Ukiah, designating up to $175,000 of the grant funds for the development/renovation of the Ukiah Skate Park, Municipal Pool, and Anton Stadium and $25,000 for necessary building repairs at the Ukiah Senior Center. Through mutual agreement between the City and County, the State has encumbered these funds as part of the City's contract with State Parks. Continued on Page 2 RECOMMENDED ACTION: Authorize the City Manager to execute a Memorandum of Understanding with the Ukiah Senior Center; award bid to Carpet One in the amount of $23,893.94 for the installation of flooring in Bartlett Hall and kitchen; and approve a budget amendment in the amount of $23,893.94 utilizing per-capita grant funding from the State Parks Department. ALTERNATIVE COUNCIL OPTIONS: Do not authorize the recommended action and remand to Staff with direction. FUNDING: Amount Budgeted $0 Account Number 140.6050.800.XXX *(Per-capita grant funds are being utilized for the budget amendment) Additional Funds Requested $23,893.94* Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Ukiah Senior Center Supervisor Wattenburger Sage Sangiacomo, Community/General Services Director and Maya Simerson, Community Services Supervisor Candace Horsley, City Manager and Mary Horger, Purchasing Supervisor Memorandum of Understanding between the City of Ukiah and Ukiah Senior Center APPROVED'%C~'~q~ce"H~rsley, citY1 Manager Recently, Staff met with the Senior Center and determined that the flooring in Bartlett Hall and the main kitchen was the top priority for the funds. Based upon the needs of the Center, Staff created the bid specifications for the replacement flooring. Requests for quotations were distributed to all qualified flooring vendors by the Purchasing Agent with only one response received by the deadline. Staff is requesting the award of bid to Carpet One in the amount of $23,893.94 and approval of a budget amendment utilizing the allocated per-capita grant to fund the project. Since the City is the lead agency but does not own the facility where the funds will be expensed, the State Parks Department requires a Memorandum of Understanding to insure that the funds will be used in a recreational manner for a specified term. The draft MOU is included as Attachment #1. The City Attorney and State Project Officer have reviewed the MOU and both have confirmed the City will have no ongoing obligation for future repairs or maintenance. Attachment #1 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (MOU) entered into on the day of , 2006 ("Effective Date"), by and between the Ukiah Senior Center (hereinafter referred to as "the Senior Center") and the City of Ukiah (hereinafter referred to as "the City"): Whereas, the City and the Senior Center entered into a MOU for grant funded property repairs of Bartlett Hall, 499 Leslie Street, Ukiah, Ca 95482, and Whereas, the terms of the MOU grant the City the use of Bartlett Hall for renovation of the Hall and Kitchen Flooring; Whereas, after the City's contribution of new flooring at Bartlett Hall, the Senior Center will continue to dedicate the Hall for public and community use; and Whereas, it is appropriate that the relationship between the City and Senior Center be memorialized with respect to the operation and maintenance of the Bartlett Hall. Now, therefore, the following are the terms and conditions of this MOU: 1. The Senior Center will continue at its own expense to operate, manage, provide oversight of, and maintain Bartlett Hall for the uses currently conducted on that property. The Senior Center shall maintain the current facilities in a condition that allows for public use of the facilities for their intended purposes and shall not permit or maintain a dangerous condition thereon. 2. In the event that the Senior Center does not operate, manage, provide oversight of, and maintain the facilities of Bartlett Hall in its current condition as of the Effective Date and in a condition as required by Section 1 of this Agreement, the City shall have the right to provide written notice to the Senior Center of any conditions that violate the requirements of this Section 2. Within 15 days of its receipt of the notice, the Senior Center must provide the City with a written response, setting forth remedies which are acceptable to the City. Furthermore, if the Senior Center closes operations they shall accept full responsibility for any liabilities still owed per the requirements of the Grant. 3. The Senior Center will comply with all federal, state, and local laws and ordinances as may be applicable to the carrying out this MOU. . The Term of the MOU shall commence on ,2031. , 2006 shall continue until 5. The Senior Center shall indemnify, defend and hold harmless the City, its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses, including the fees of attorneys, investigators, experts, expert witnesses and consultants, arising out of the Senior Center's performance under this Memorandum of Understanding, and the performance thereunder of its contractors, subcontractors, officers, agents and employees or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except where the claim, damage, loss or expense is caused by active, sole negligence, or willful misconduct of the City. The Senior Center shall maintain Comprehensive General or Commercial Liability Insurance with companies and policy limits satisfactory to City. Senior Center shall name the City as an additional insured under its insurance coverage.. Senior Center shall furnish City with a policy endorsement or other satisfactory evidence that such coverage is in effect and that City is named as an additional insured. 6. The Senior Center and City each bind themselves, their partners, successors, executors, and administrators and assigns to the other party to this MOU, and to the partners, successors, executors, administrators and assigns of such other party in respect to all covenants of this Agreement. Neither the Senior Center nor the City shall assign, sublet, or transfer this MOU or any interest in this MOU without the written consent of the other. 7. This MOU may be terminated or amended by written consent of both parties. Either party shall have the right to terminate the MOU upon the failure of the other party to adhere to the conditions of the MOU. Notice of intent to terminate shall be in writing, and shall provide that the party not in compliance shall have the right to come into compliance within 60 days of receiving such written notification. 8. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this MOU or any part thereof is, for any reason, held to illegal, such decision shall not affect the validity of the remaining portions of this agreement or any part thereof. 9. No waiver, alteration, or modification of any of the provisions of this MOU shall be binding unless in writing and signed by a duly authorized representative of both parties to this Agreement. 10. Whenever notice is permitted or required under the terms of this Agreement, it shall be deemed given when received, if delivered personally, by fax or by overnight courier, and 48 hours after deposit in the United States Mail with proper first class postage affixed thereto. Notices shall be sent to the following address or fax number, unless notice of an address change is given as provided herein. CITY OF UKIAH C/O City Manager Ukiah Civic Center 300 Se .minary Ave. Ukiah, CA 95482 Fax: 463-6204 UKIAH SENIOR CENTER C/O Brenda Christian 499 Leslie Street Ukiah, CA 95482 Fax: 462-2997 11. This MOU shall be executed in duplicate originals with each containing the original signatures of the parties. Any such duplicate original shall be admissible in any legal proceeding as evidence of the terms of this MOU. IN WITNESS WHEREOF, the parties hereto have executed these presents in duplicate original the day and year first above written. CITY OF UKIAH UKIAH SENIOR CENTER City Manager Executive Director Date Date ATTEST: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney AGENDA ITEM NO: 7h MEETING DATE: October 18, 2006 SUMMARY REPORT SUBJECT: ADOPT ORDINANCE AMENDING UKIAH CITY CODE SECTIONS 1521 AND 1522, REGARDING PROCUREMENT SUMMARY: An ordinance amending Ukiah City Code Sections 1521 and 1522 was introduced by title only at the City Council meeting on September 6, 2006. At its meeting on October 4, 2006, the City Council reviewed and approved changes to the ordinance. Under Government Code Section 36934, at least five days must pass after an introduced ordinance has been altered before the City Council may adopt it. More than five days have now elapsed since the City Council approved changes to the introduced ordinance and staff recommends adoption of the ordinance. RECOMMENDED ACTION: Adopt ordinance amending Ukiah City Code Sections 1521 and 1522. ALTERNATIVE COUNCIL POLICY OPTIONS: Seek further changes to the ordinance; refuse to amend the code sections. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A David J. Rapport, City Attorney David J. Rapport, City Attorney Candace Horsley, City Manager; Mary Horger, Purchasing Officer Attachment 1- Revised ordinance Ap p roved }~~. b'~L~..~-'~ Candace Horsley, C~ Manager ATTACHMENT, .... / I ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTIONS 152Z AND 1522 OF THE UKIAH CITY CODE~ CONCERNING BIDDING PROCEDURES AND OPEN MARKET PURCHASES The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE. Sections 1521 and 1522 in Division 1, Chapter 6, Article 2 of the Ukiah City Code are hereby amended to read as follows. §:L52:L: FORMAL CONTRACT PROCEDURE: When formal public bidding to the lowest responsive and responsible bidder is required by this Code or applicable state law, the City shall invite bids and award contracts using the procedures specified in this Code or applicable state law, including procedures adopted by resolution of the City Council. Tn any conflict or inconsistency between the provisions of this Code and state law, the state law provision shall prevail: A. Notice Tnviting Bids: Notices inviting bids shall include a general description of the articles to be purchased or services to be rendered and shall state where bid blanks, specifications and plans (if applicable) may be secured, and the time and place for opening bids, all in accordance with policies adopted by the City Council. 1. Published Notice: Notices inviting bids shall be published and distributed within the time and in the manner provided by this Code or state law. 2. Bidders' List: The Purchasing Officer shall also solicit sealed bids from all responsible prospective suppliers whose names are on bidders' lists compiled as required by Section 1522.D.2. B. Bidder's Security: When so required by state law bid and payment bonds shall be required. When deemed necessary by the Purchasing Officer, performance bonds may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid security; provided, however, that a successful bidder shall forfeit his bid security upon his refusal or failure to execute the contract within the time required in the Notice Inviting bids and in accordance with applicable provisions in the Public Contracts Code. C. Bid Opening Procedure: Sealed bids shall be submitted to a city official designated in the notice inviting bids and shall be identified as "bids" on the envelope. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty (30) calendar days after the bid opening. D. Lowest Responsible Bidder: Unless bids are rejected as allowed by law, the contracts shall be awarded to the lowest responsible bidder submitting a responsive bid. Bidders in Default to City: The agent shall not accept the bid of a contractor or supplier who is in default on the payment of taxes, licenses or other monies due the City. §1522: OPEN MARKET, INFORMAL BIDDING AND CONTRACTUAL SERVICES PROCEDURE: A. Definitions: When used in this Section, the following terms shall have the following meaning, unless another meaning is expressly stated when the term is used. "Contract for supplies and equipment" means a contract for the purchase or rental of supplies and equipment, where the only service provided directly to the City involves the delivery and/or installation of the supplies or equipment, is incidental to the purchase, and where the value of the services provided under the contract is less than 20% of the total contract price. "Costing" as used in such phrases as "costing the City" or "costing more than" means the total cost to the City, including, but not limited to, applicable sales tax and shipping costs. The amount may be estimated before bids are received. ]:f a bid is received for not more than 10% more than the estimated amount, the procurement method specified for the estimated amount may be followed. "Local vendor" means a business with a physical business address in Mendocino County at which location the owner and/or employees are regularly employed and with a currently effective business license issued by the city in which it is located or, if located in the unincorporated area, by Mendocino County. "Maintenance" shall have the meaning provided in Public Contracts Code Section 22002(d), as it currently reads or as it may be amended to read. "Open market purchase" means a purchase made without a prior written solicitation of formal bids. In making open market purchases, the Purchasing Officer is encouraged to take advantage of modern communications to obtain the lowest possible price, consistent with the City's needs, including, but not limited to, the use of the telephone, the internet and email, and to use all reasonable means to solicit quotes or proposals from local vendors. The Purchasing Officer shall maintain a permanent public record for a period of five years from the date of purchase of each open market purchase, including the method used to obtain information from vendors, the quotes sought and received, the bid selected and the reason for the selection. "Personal Services Contract" means a contract for professional or other services that does not involve the building or construction trades, but does include construction management, engineering, architectural and similar construction design or inspection services. "Public Project" has the meaning provided in Public Contracts Code Section 22002(c)-(d), as it currently reads, and as it may be amended from time to time. B. Purchases of supplies and equipment: 1. Supply and equipment contracts under $10~000. Open market purchases may be used for contracts for the purchase of supplies and equipment costing $10,000 or less, if the purchase is included within an approved fund account and an unencumbered appropriation exists in the fund against which the purchase may be charged. Purchases costing more than $5000 shall be reported to the City Council at its next regular meeting following the purchase. The report shall include the information described in the definition of "open market purchase." 2. Supply and equipment contracts over $:LO, O00. Contracts for the purchase of supplies and equipment costing more than $10,000 shall be procured using the following procedures. a. Minimum Number of Bids: Whenever reasonably feasible, the Purchasing Officer will award the contract based on at least three (3) bids. b. Notice Inviting Bids: The Purchasing Officer shall solicit bids by written request, including the use of email or fax, and/or by telephone with written confirmation to follow within three (3) working days, which notice shall include such specifications and bidding requirements as the Purchasing Officer determines are appropriate to the work, and as are required by law. The Purchasing Officer shall make reasonable efforts to solicit bids from local vendors. c. Written Bids: Sealed written bids or bids submitted by email or FAX shall be submitted to the Purchasing Officer. The Purchasing Officer shall not disclose the contents of any bids submitted by sealed bid, fax, email, or telephone, followed by timely written confirmation, until the time appointed to open or consider all submitted bids. d. Award of Bids: Supplies and equipment shall be rented or purchased from the least expensive source, if the Purchasing Officer is satisfied that all sources and the products offered are of equal quality and suited to the City's needs. The Purchasing Officer shall maintain a permanent record for a period of five years of the quotes sought and received, the bid selected and the reason for the selection. The City Council must award the bid based on the recommendation of the Purchasing Officer. 3. Cooperative purchases. The Purchasing Officer may purchase supplies and equipment through a consolidated supply contract or other cooperative purchasing arrangement with another governmental agency, if available to the City and if the Purchasing Officer determines that the procurement method used by that agency provides a purchasing advantage to the City. C. Other Contracts. 1. Public Projects Contracts. a. Contracts for public projects shall be procured in accordance with the California Uniform Public Construction Cost Accounting Act (Public Contracts Code Sections 22000 et seq.), as it now reads and as it may be amended from time to time. b. Contracts for public projects costing $30,000 or less or such other amount as may be periodically established by the California Uniform Construction Cost Accounting Commission pursuant to Public Contracts Code Section 22020 shall be procured by open market purchase. c. Contracts to be performed for a City owned public utility, such as the City's electrical system, which are not public projects or subject to subsections C. 2 and C.3, below, shall be procured in accordance with procedures adopted by the Public Utilities Department and approved by City Council resolution from time to time. In the absence of a resolution, the Public Utilities Department may use the procedures specified in subsections C.l.a and C.l.b, above. 2. Maintenance contracts. a. Open market purchases may be used for maintenance contracts coSting $10,000 or less, if the purchase is included within an approved fund account and an unencumbered appropriation exists in the fund against which the purchase may be charged. Maintenance contracts costing more than $5000 shall be reported to the City Council at its next regular meeting following the purchase. The report shall include the information described in the definition of "open market purchase." b. Maintenance contracts costing more than $10,000 shall be procured using the following procedures. i. Minimum Number of Bids' Whenever reasonably feasible, the Purchasing Officer will award the contract based on at least three (3) bids. ii. Notice ]:nviting Bids: The Purchasing Officer shall solicit bids by written request, including the use of email or fax, and/or by telephone with written confirmation to follow within three (3) working days, which notice shall include such specifications and bidding requirements as the Purchasing Officer determines are appropriate to the work, and as are required by law. The Purchasing Officer shall make reasonable efforts to solicit bids from local contractors. iii. Written Bids: Sealed written bids or bids submitted by email or fax shall be submitted to the Purchasing Officer. The Purchasing Officer shall not disclose the contents of any bids submitted by sealed bid, fax, email or telephone, followed by timely written confirmation, until the time appointed to open or consider all submitted bids. iv. Award of Bids: The maintenance contract shall be awarded to the least expensive bidder, if the Purchasing Officer is satisfied that all bids are equally qualified and suited to the City's needs. The Purchasing Officer shall maintain a permanent record for a period of five years of the quotes sought and received, the bid selected and the reason for the selection. The Purchasing Officer shall present the recommended bid to the City Council for award. 3. Personal Services Contracts. a. Open market purchases may be used for personal services contracts costing $10,000 or less, if the purchase is included within an approved fund account and an unencumbered appropriation exists in the fund against which the purchase may be charged. Personal services contracts costing more than $5000 shall be reported to the City Council at its next regular meeting following the purchase. The report shall include the information described in the definition of "open market purchase." b. Personal services contracts costing more than $10,000 shall be awarded using the following procedures i. IVlinimum Number of Bids: Whenever reasonably feasible, the Purchasing Officer will award the contract based on at least three (3) proposals, and shall award the contract on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required. To the extent permitted by law, including, but not limited to, Government Code section 4526, the Purchasing Officer shall consider cost as one factor in awarding the contract. ii. Notice ]:nviting Bids: The Purchasing Officer shall solicit proposals by written request for proposal (RFP), which shall include such specifications and requirements as the Purchasing Officer determines are appropriate to the work and as are required by law. Announcements of RFPs may, but need not, be placed in appropriate professional publications. RFPs shall be sent to the largest number of qualified professionals practical in the judgment of the Purchasing Officer. The Purchasing Officer shall include as many small business firms as identified by the Director of General Services of the State of California pursuant to Government Code section 14837 as the Purchasing Officer determines is practical. The Purchasing Officer shall use reasonable efforts to solicit proposals from local vendors. The Purchasing Officer and his or her designees shall not engage in any practice which might result in unlawful or unfair treatment in processing proposals and awarding contracts, including, but not limited to, rebates, kickbacks, bribes or other unlawful consideration. No City officer or employee shall participate in the selection process when those officers or employees have a relationship with a person or business entity seeking a contract under this subsection which would subject those officers or employees to the prohibition of Government Code section 87100. iii. Written Proposals: Written proposals shall be submitted to the Purchasing Officer who shall keep a public record of all such proposals for a period of five years after their submission. The contract shall be awarded by the City Council based on the proposal, such personal interviews as the Purchasing Officer deems appropriate, the criteria set forth in subsection (2), and the recommendation of the Purchasing Officer. D. Miscellaneous 1. Any dollar limits specified herein, except for the limit in subsection C.l.b, may be revised by a resolution of the City Council based on changes in the cost of living or the cost of goods or services available to the City. 2. Procurement of goods or services not specifically addressed in this section may be purchased by open market purchase, unless a different method is required by state statute or regulation or another provision of this Code. 3. When soliciting bids or proposals, the Purchasing Officer shall use all practically available means to solicit such bids and proposals from as large a pool of qualified sources as possible. To aid in accomplishing this goal, the Purchasing Officer shall solicit proposals from qualified bidders who appear on any list of bidders maintained by the City. The Purchasing Officer shall develop specialized bidders' lists for each type of contract described in this Section 1522, including contracts for equipment and supplies, public projects, personal service and maintenance services. The Purchasing Officer shall notify potential suppliers or contractors who contact the City of the opportunity to be listed on bidders' lists, including through the City's website. SECTION TWO. 1. SEVERABILITY. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby. The City Council hereby declares that it would have adopted this Ordinance and any section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional or otherwise invalid. 2. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption. ]:ntroduced by title only on ., 2006, by the following roll call vote: AYES: NOES: ABSENT: ABSTA~[N: Adopted on ., 2006 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Mark Ashiku, Mayor Al-l-EST: Gail Petersen, City Clerk ITEM NO: 7i MEETING DATE: October 18, 2006 AGENDA SUMMARY REPORT SUBJECT: AWARD BID FOR HIGH VOLTAGE LINE CLEARING AND TREE TRIMMING AT VARIOUS LOCATIONS WITHIN THE CITY OF UKIAH TO DAVEY TREE SURGERY IN AN AMOUNT NOT TO EXCEED $50,000 Bid packages were sent to six tree trimming contractors. Two bids were received and opened by the City Clerk on September 13, at 2:00 p.m. Davey Tree Surgery Company, submitted the lowest bid based on an hourly rate of $180.00 for a three person crew. They have provided all required documentation to verify high voltage line clearing experience as required in the bid package. Therefore, staff recommends that the bid be awarded to Davey Tree Surgery Company in an amount not to exceed $50,000. TREE TRIMMING BID RESULTS Davey Tree Surgery Company Westcoast Arborists $180.00 hr/3 man crew $195.00 hr/3 man crew RECOMMENDED ACTION: Award bid for high voltage line clearing and tree trimming at various locations within the City of Ukiah to Davey Tree Surgery Company for an amount not to exceed $50,000. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids and provide direction to staff. FUNDING: Amount Budqeted $50,000.00 Account Number 800.3728.250.000 Additional Funds Requested Citizen Advised: N/A Requested by: Colin Murphey, Interim Electrical Supervisor Prepared by: Judy Jenney, Purchasing & Warehouse Assistant Coordinated with: Jeff Gould, Interim Director of Public Utilities; Candace Horsley, City Manager APPROVED: Candace Horsley, Cit~Manager AGENDA SUMMARY ITEM NO. 7j DATE:October 18, 2006 REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF PROGRAM SUPPLEMENT NO. 0C62 REV. 000 TO ADMINISTERING AGENCY- STATE AGREEMENT FOR STATE FUNDED PROJECTS NO. 000049- 2002 STIP CONSTRUCTION OF ORCHARD AVENUE AND GOBBI STREET TRAFFIC SIGNAL SUMMARY: The City of Ukiah has been authorized to receive funding for the following project: 2002 STIP Construction of Orchard Avenue and Gobbi Street Traffic Signal, Project No. RPL-5049 (018). This project will involve construction of a traffic signal and is expected to be completed in 2007. Program Supplement No. 0C62 Rev. 000 is the mechanism by which the State transfers funds to the City for reimbursement of authorized project costs totaling $131,000. Staff recommends adoption of the attached resolution authorizing the execution of the program supplement. RECOMMENDED ACTION: Adopt Resolution Approving and Authorizing the Execution of Program Supplement No. 0C62 Rev. 000 to Administering Agency - State Agreement for State Funded Projects No. 000049. ALTERNATIVE COUNCIL POLICY OPTIONS: Elect not to receive project reimbursement and do not adopt resolution. FUNDING: Amount Budgeted $131,000 $115,000 Account Number 330.9810.250.000 270.3001.250.001 Additional Funds Requested Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Tim Eriksen, Director of Public Works / City En ineer Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager 1. Resolution for Adoption APPROVED. t~~--~~~ ~~ Car~d~ce Horsley, City h~anager AGprogSuppOrchardGobbi. SUM RESOLUTION NO. 2007- Attachment # RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AND AUTHORIZING THE EXECUTION OF PROGRAM SUPPLEMENT NO. 0C62 REV. 000 TO ADMINISTERING AGENCY- STATE AGREEMENT FOR STATE FUNDED PROJECTS NO. 000049 WHEREAS, the City of Ukiah has been authorized to receive state funding for the following project: 2002 STIP Construction of Orchard Avenue and Gobbi Street Traffic Signal, Project No. RPL-5049 (018), EA: 01-280974; WHEREAS, the City of Ukiah has previously executed the Agency-State Agreement (Master Agreement) with an effective date of May 17, 1999; and WHEREAS, the Program Supplement must be executed between the Agency and the State prior to the Agency receiving state funding reimbursement for eligible project costs related to Project No. RPL-5049(018). NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah approves the execution of Program Supplement No. 0C62 Rev. 000 and authorizes the City Manager to execute same. PASSED AND ADOPTED this 18th day of October, 2006 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mark Ashiku, Mayor Gail Petersen, City Clerk Resolution No. 2007- Page 1 of 1 AGENDA SUMMARY ITEM NO. 7~. DATE:October 18, 2006 REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF PROGRAM SUPPLEMENT NO. 0C58 REV. 000 TO ADMINISTERING AGENCY- STATE AGREEMENT FOR STATE FUNDED PROJECTS NO. 000049 - 2000 STIP RAILROAD CROSSING REHABILITATION PROJECT SUMMARY: The City of Ukiah has been authorized to receive funding for the following project: 2000 STIP Railroad Crossing Rehabilitation Project, Project No. RPL-5049 (009). This project will involve rehabilitation of the railroad crossings on Clara Avenue, Perkins Street, Gobbi Street, and Talmage Road and is expected to be completed in 2007. Program Supplement No. 0C58 Rev. 000 is the mechanism by which the State transfers funds to the City for reimbursement of authorized project costs totaling $172,000. Staff recommends adoption of the attached resolution authorizing the execution of the program supplement. RECOMMENDED ACTION- Adopt Resolution Approving and Authorizing the Execution of Program Supplement No. 0C58 Rev. 000 to Administering Agency - State Agreement for State Funded Projects No. 000049. ALTERNATIVE COUNCIL POLICY OPTIONS: Elect not to receive project reimbursement and do not adopt resolution. FUNDING: Amount Bud.qeted $172,000 $ 36,00O Account Number 330.9805.250.000 301.9805.250.000 Additional Funds Requested Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Tim Eriksen, Director of Public Works / City Enginee Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager 1. Resolution for Adoption Candace Horsley, City ~anager AGprogSupp2000STIP-RR.SUM RESOLUTION NO. 2007- Attachment RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AND AUTHORIZING THE EXECUTION OF PROGRAM SUPPLEMENT NO. 0C58 REV. 000 TO ADMINISTERING AGENCY- STATE AGREEMENT FOR STATE FUNDED PROJECTS NO. 000049 WHEREAS, the City of Ukiah has been authorized to receive state funding for the following project: 2000 STIP Railroad Crossing Rehabilitation Project, Project No. RPL-5049 (009), EA: 01-280244; WHEREAS, the City of Ukiah has previously executed the Agency-State Agreement (Master Agreement) with an effective date of May 17, 1999; and WHEREAS, the Program Supplement must be executed between the Agency and the State prior to the Agency receiving state funding reimbursement for eligible project costs related to Project No. RPL-5049(009). NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah approves the execution of Program Supplement No. 0C58 Rev. 000 and authorizes the City Manager to execute same. PASSED AND ADOPTED this 18th day of October, 2006 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mark Ashiku, Mayor Gail Petersen, City Clerk Resolution No. 2007- Page 1 of 1 AGENDA SUMMARY ITEM NO. 7 ! DATE:October 18, 2006 REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF PROGRAM SUPPLEMENT NO. 0C54 REV. 000 TO ADMINISTERING AGENCY- STATE AGREEMENT FOR STATE FUNDED PROJECTS NO. 000049 - 2002 STIP RAILROAD CROSSING REHABILITATION PROJECT SUMMARY: The City of Ukiah has been authorized to receive funding for the following project: 2002 STIP Railroad Crossing Rehabilitation Project, Project No. RPL-5049 (016). This project will involve rehabilitation of the railroad crossings on Ford Street, Commerce Drive, Airport Road, and Plant Road and is expected to be completed in 2007. Program Supplement No. 0C54 Rev. 000 is the mechanism by which the State transfers funds to the City for reimbursement of authorized project costs totaling $128,000. Staff recommends adoption of the attached resolution authorizing the execution of the program supplement. RECOMMENDED ACTION: Adopt Resolution Approving and Authorizing the Execution of Program Supplement No. 0C54 Rev. 000 to Administering Agency - State Agreement for State Funded Projects No. 000049. ALTERNATIVE COUNCIL POLICY OPTIONS: Elect not to receive project reimbursement and do not adopt resolution. FUNDING: Amount Budqeted $128,000 Account Number Additional Funds Requested 330.9809.250.000 Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Tim Eriksen, Director of Public Works / City Engineer Rick Seanor, Deputy Director of Public Works~;~~ Candace Horsley, City Manager 1. Resolution for Adoption APPROVED! .... ~~-~_-.~ Candace Horsley, City M~nager AGprogSupp2002STIP-RR.SUM RESOLUTION NO. 2007- Aflachrnent # 1 IIIiii ~j RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AND AUTHORIZING THE EXECUTION OF PROGRAM SUPPLEMENT NO. 0C54 REV. 000 TO ADMINISTERING AGENCY - STATE AGREEMENT FOR STATE FUNDED PROJECTS NO. 000049 WHEREAS, the City of Ukiah has been authorized to receive state funding for the following project: 2002 STIP Railroad Crossing Rehabilitation Project, Project No. RPL-5049 (016), EA: 01-280904; WHEREAS, the City of Ukiah has previously executed the Agency-State Agreement (Master Agreement) with an effective date of May 17, 1999; and WHEREAS, the Program Supplement must be executed between the Agency and the State prior to the Agency receiving state funding reimbursement for eligible project costs related to Project No. RPL-5049(016). NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah approves the execution of Program Supplement No. 0C54 Rev. 000 and authorizes the City Manager to execute same. PASSED AND ADOPTED this 18th day of October, 2006 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mark Ashiku, Mayor Gail Petersen, City Clerk Resolution No. 2007- Page 1 of 1 AGENDA ITEM NO: 7m MEETING DATE: October 18, 2006 SUMMARY REPORT SUBJECT: AWARD PURCHASE OF LIQUID POLYMER ALKYLAMINE TO POLYDYNE, INC. AT THE UNIT PRICE OF $0.62 PER POUND FOR AN APPROXIMATE TOTAL AMOUNT OF $18,600. Submitted for the City Council's consideration and action is staff's recommendation that the purchase of approximately 30,000 pounds of Liquid Polymer Alkylamine, Clarifloc SW- 238 be awarded to Polydyne, Inc. in the amount of $0.62 per pound of material for an approximate total amount of $18,600. The material will be used at the City's Wastewater Treatment Plant for the treatment of wastewater effluent in the Advanced Waste Treatment process units. Bids for this pump were requested from seven firms. Two responsive bids and one no-bid were received. The lowest responsible bidder is Polydyne, Inc. at a base bid of $0.62 per pound of Liquid Polymer Alkylamine, Clarifloc SW-238. Refer to the bid summary table on page 2 for a complete listing of bid amounts. Continued on page 2 RECOMMENDED ACTION: Award the purchase of approximately 30,000 pounds of Liquid Polymer Alkylamine, Clarifloc SW-238 to Polydyne, Inc. at the unit price of $0.62 per pound for an approximate total payment of $18,600. ALTERNATIVE COUNCIL OPTIONS: Reject all bids and provide direction to Staff. FUNDING: Amount Bud.qeted $150,000 Account Number 612.3580.520.000 Additional Funds Requested N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Ann Burck, Water-Utilities-Project Engineer William Pounders, Wastewater Treatment Plant Supervisor Candace Horsley, City Manager Approved: Candace Horsley, C-~ty Manager AGENDA SUMMARY ITEM NO. 7n DATE: October 18, 2006 REPORT SUBJECT: AUTHORIZATION OF EXPENDITURE OF $24,488 FOR ENVIRONMENTAL COMPLIANCE AND STATE GEOTRACKER SERVICES AT THE UKIAH SOLID WASTE DISPOSAL SITE SUMMARY: Monitoring of environmental compliance services at the landfill are renewed on an annual basis until the cap is in place, at which time a RFP will be prepared for a multi-year contract. Conditions at the landfill will remain stable after the final cap is in place. At staff's request, EBA Engineering (EBA) submitted their annual proposal (Attachment 1 ) for continued environmental compliance services at the Ukiah Solid Waste Disposal Site with no increase in cost from the previous year. EBA's work under this proposal is a continuation of the monitoring of groundwater wells previously installed by EBA. This work involves preparation of required quarterly and annual reports which will be submitted to the Regional Water Quality Control Board (RWQCB). EBA will prepare the necessary reports for storm water, surface water, leachate, groundwater, and landfill gas monitoring. EBA will also submit required data for updates to the State Geotracker database. Alpha Analytical Laboratories will collect and analyze storm water, surface water, leachate, and groundwater samples. Alpha will then forward the sample results to EBA in an electronic format to be incorporated into the reports. EBA has performed this same work for the last few years. Both the City and the RWQCB continue to be satisfied with the quality of EBA's reports. Staff recommends authorization of this expenditure for environmental compliance services with EBA Engineering. RECOMMENDED ACTION: Authorize expenditure of $24,488 for environmental compliance services at the Ukiah Solid Waste Disposal Site. ALTERNATIVE COUNCIL POLICY OPTIONS: Direct staff to seek proposals from other firms and report back to Council. FUNDING: Amount Budgeted $25,OOO Account Number Additional Funds Requested 660.3401.250.005 Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Tim Eriksen, Director of Public Works / City Engineer Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager 1. Proposal and Cost Estimate from EBA Engineering APPROVED:' ~/~,.,,'~..~.~ Candace City~,M Horsley, anager RJS: AGebaProfSvcs-LF-EC ~ KNGINKKRING ~1~1£ & ~NWROI~M~NT,~ ~NGINEER$ ATTACHMENT~ / September 28, 2006 RECEIVED SEP 2, 9 2006 CITY OF UKIAH DEPT. OF PUBLIC WORKS Mr. Rick Seanor, P.E. Deputy Director of Public Works City of Ukiah 300 Seminary Avenue Ukiah, CA 95482-5400 RE: Proposal for Environmental Compliance and State Geotracker Services City of Ukiah Landfill Mendocino County, California Dear Rick: Per your request, EBA Engineering (EBA) is pleased to present this Proposal to amend the original "Agreement for Professional Services" dated October 9, 2002 to incorporate an additional one (1) year of environmental compliance and State Geotracker services for the City of Ukiah Landfill. As part of this amendment, EBA proposes to implement the same Task 2 and Task GT2 services that are currently performed under our existing agreement with no increase in the total cost. An itemized breakdown, of costs for the specific services is provided below. The corresponding cost table is attached at the end of this Proposal. · Task 2A - Stormwater Monitoring: $ 1,594 · Task 2B - Surface Water/Leachate/Groundwater Monitoring: $15,294 · Task 2C - Landfill Gas Monitoring: $ 6,400 · Task GT2 - State Geotracker Updates: $ 1,200 · Total Cost Estimate: $ 24,488 As part of the amended agreement, EBA will generate the same number and quality of deliverables as outlined in the original agreement. Furthermore, the corresponding services will be subject to the same conditions and limitations stipulated in the original agreement. L:Xp roject~958MmendmentsXamend4. DOC 825 Sonoma Avenue, Suite C Santa Rosa, California 95404 (707) 544-0784 FAX (707) 544-0866 Also in Southern California EBA appreciates the opportunity to present this Proposal for the City's consideration. If you should have any questions regarding the information contained herein, please do not hesitate to contact our office at (707) 544-0784. Sincerely, EBA ENGINEERING Mike Delmanowski, C.E.G., C.Hg. Senior Hydrogeologist Enclosures: Table 1 (Cost Proposal) L:Xproject~958~mendrnentsXarnend4.DOC ITEM NO: 10a MEETING DATE: October 18, 2006 AGENDA SUMMARY REPORT SUBJECT: Discussion of City Commissions and Committees The Council requested staff to review the City commission responsibilities to determine if there was a possibility for consolidation or reduction in total numbers of commissions. Attached is a list of the approved City commissions and committees. Several revisions have been made in the past such as having a separate Golf Commission, which is now part of the Parks, Recreation, and Golf Commission. The City also had a Cultural Arts Commission which was suspended over twelve years ago. These commissions were in place for a distinct period of time to address issues that needed additional attention by staff and the public at the time. In analyzing each commission and committee, staff considered the responsibilities, duties, powers and continued relevance of each. In most cases, the duties were unique and it would be difficult to find a combination of commissioners that would best meet the needs or have similar interests of combined commissions. There were three possible changes considered: 1. Combine the Demolition Permit Review Committee and Downtown Design Review Board, 2. Eliminate the RDA Finance Review Committee and 3. Combine the Paths, Open Space and Creeks (POSC) and Parks, Recreation, and Golf Commission as they have related commission responsibilities. However, depending on the work scope of POSC they may need to remain autonomous for a period of time to complete their goals in a timely manner. If Council is interested in pursuing these options, staff will meet with the commissions and boards listed above to discuss the possibilities with them. Also attached for Council's review is a sampling of Commission/Committee definitions that once finalized will be posted on the City's website and printed on the applications for the various commissions that are filled out by perspective candidates. These descriptions will give the public member a sense of the purpose and role of the commission as well as if they have an interest in serving on that commission. RECOMMENDED ACTION: Discuss and provide direction. ALTERNATIVE COUNCIL OPTIONS: Requested by: Prepared by: Attachments: City Council Candace Horsley, City Manager 1. List of Commissions and Committees 2. Commission definitions- Approved:~ erCandace Horsley, City Attachment # CITY OF UKIAH COMMISSIONS & BOARDS CONTACT INFORMATION AIRPORT COMMISSION Name Bill Beard Eric Crane Dottie Deerwester Ken Fowler Benjamin Winter CIVIL SERVICE BOARD Name Albert Beltrami Bob Warner Bruce Clark DEMOLITION PERMIT REVIEW COMMITTEE Name William D. French, Jr. Judy Pruden Public Works Director Planning Director Building Inspector INVESTMENT OVERSIGHT COMMITTEE Name Mark Ashiku Allen Carter Monte Hill Candace Horsley Mike McCann Mari Rodin PARKS~ RECREATION AND GOLF COMMISSION Name Robert Beltrami Chamise Cubison Jonah Freedman John Graft Michael Kisslinger Julie Dunn (Women's Golf) Don Rones, Sr. (Men's Golf) Commission Information Updated 10/13/06 PATHS~ OPEN SPACE AND CREEKS COMMISSION Name James Connerton Howell Hawkes Dan Holbrook Fred Koeppel Ms. Lindsay Leland PLANNING COMMISSION Name Ken Anderson Kevin Jennings James Mulheren Judy Pruden Michael Whetzel TRAFFIC ENGINEERING COMMITTEE Name Sue Goodrick (Risk Mgr.) Kevin Cotroneo Benjamin Kageyama Diana Steele (Public Works) Dave Lohse (Planning) Doug Pilant (MTA) Dan Walker (Police) UKIAH REDEVELOPMENT AGENCY DESIGN REVIEW BOARD Name Donna Berry Jody Cole Tom Liden Estok Menton Richard Moser FINANCE REVIEW COMMITTEE --In Transition Commission Information Updated 10/13/06 Attachment Planning Commission The Planning Commission is a body of 5 citizens who have been appointed by the City Council to review matters related to planning and development. The Commission holds public hearings on a regular schedule (the second and fourth Wednesdays of the month) to consider land use matters and act on discretionary permits. The Commission makes recommendations to the City Council on quasi-judicial matters such as General Plan updates, new ordinances, and rezonings, and takes action on use permits, site development permits, variances and subdivisions. The Commission has the authority to approve, approve with conditions, or deny permits. Commissioners serve four-year terms at the pleasure of the council. The Commission is the City Council's advisor on land use planning. The Council may choose to follow the recommendations of the Commission or not. Accordingly, they may reverse or modify Commission actions or send proposals back to the Commission for further review. :In addition, Commission decisions are subject to appeal to the Council. The Council has the final say in all City matters. Because the Commission focuses on planning issues, it is a valuable intermediary between the public and the City Council. When matters run smoothly, the Commission has a Iow profile. However, when there is a controversy, it is there, in the thick of things, doing its best to sort through the facts and make a good decision. Planning Commissioners typically have expertise in architecture, real estate, construction, business, land use planning, and other related fields. City Traffic Engineer Committee The office of City Traffic Engineer is made up of a committee consisting of the City Manager, the Chief of Police, the City Engineer, the Planning Director, the Superintendent of Public Works or their duly appointed representatives, together with a representative of the local transit authority, and two (2) City residents of driving age, each of whom may from time to time be determined and appointed by the Council. The duty of the Committee is to determine the installation and proper timing and maintenance of traffic-control devices and signals, to conduct engineering analyses of traffic accidents and to devise remedial measures, to conduct engineering and traffic investigations of traffic conditions and to cooperate with other City officials in the development of ways and means to improve traffic conditions, and to carry out the additional powers and duties imposed by ordinances of this City. The Committee holds at least one regular meeting each month. The Committee keeps a record of its resolutions, transactions, findings and determinations, which are public record. Parks, Recreation, and Golf Commission The Parks, Recreation, and Golf Commission is a seven member advisory body to the Ukiah City Council. The Parks, Recreation, and Golf Commission has the power and duty to recommend and advise on: A. Policies to be adopted and enforced for the operation, use and management of all recreation activities and facilities, parks and parkways. B. Policies for the planning of recreation and parks programs for the inhabitants of the City, promote and stimulate public interest therein, and to that end, solicit to the fullest extent possible the cooperation of school authorities and other public or private agencies interested therein. C. Policies for the acquisition, development and improvement of parks, playgrounds and facilities for recreation. The Commission consists of the following volunteer membership which is appointed by the Council: A. One member of the Ukiah Men's Golf Club. B. One member of the Ukiah Women's Golf Club. C. One member of either the Men's or Women's Golf Club. D. Four (4) at large members, at least two (2) of whom shall reside within the City limits, and two (2) of whom may reside outside the City limits but within the City's sphere of influence. All appointments to this Commission are for a term of three (3) years. The Commission elects a chairperson from among its members for a term of one year and may elect other officers as it may determine necessary. Paths, Open Space, and Creeks Commission The Paths, Open Space, and Creeks Commission is a body of 5 citizens who have been appointed by the City Council to review matters related to paths, open space and creeks. The Commission has the duty to advise the City Council on the efficient implementation of the Open Space and Conservation Element of the General Plan; the efficient implementation of the pathway sections of the Transportation Element of the General Plan; and procedures and funding mechanisms for acquisition, preservation, and effective stewardship of City paths, open space and creeks. The Commission is purely advisory to the Council and takes no formal action of projects or proposals. The Council may choose to follow the recommendations of the Commission or not. The Commission meets on a regular schedule (the first and third Thursdays of the month) and each Commissioner serves a four-year term at the pleasure of the Council. Commissioners typically have an interest or expertise in habitat restoration, land conservation, water quality, outdoor activities such as hiking and biking, and other related fields. Demolition Permit Review Committee The Demolition Permit Review Committee is a five-member body made up of two citizens appointed by the City Council and three City staff members. The Committee is responsible for reviewing proposals for demolishing structures over fifty years old to determine if the structures have: 1) A special or particular quality such as oldest, best example, largest, or last surviving example of its kind; or 2) Exemplifies or reflects special elements of the City's cultural, social, economic, political, aesthetic, or architectural history; or 3) :Is strongly identified with persons or events significant in local, State, or national history. The Committee formulates a recommendation to the City Council as to the disposition of the proposed Demolition Permit based on the above criteria. The Demolition Permit Review Committee meets on an as-needed basis. DOWNTOWN DESZGN REVZEW BOARD The Downtown Design Review Board consists ol~ five voluntary individuals with design expertise and community interest. It reviews and approves projects consisting of renovations, alterations or reconstructions to building exteriors for properties situated within the Downtown Design District. It approves only those designs that are consistent with the Downtown Design Guidelines. The Design Review Board members typically have expertise in architecture, land use planning, historic preservation, and other related fields. CIVIL SERVICE BOARD In accordance with the provisions of Chapter 5, Division 1, Sections 1302-1303 of the Ukiah City Code, the Civil Service Board is appointed to hear and decide for the City appeals by employees who are subject to suspensions of 10 days or more, demotion, or termination of employment. The Board consists of three members: one appointed by the City Council; one appointed by the employees; and one appointed by the other two members. Terms of office are for an indefinite term, but not less than four years, as long as the members continue to qualify. Civil Service Board members shall be residents of the City of Ukiah for a continuous period of at least one year immediately preceding appointment to Board, shall be qualified electors of said City, and shall serve without compensation. No officer or employee of the City of Ukiah shall be appointed to said Board, nor shall any member while a member of the Board or for a period of one year after he or she has ceased for any reason to be a member, be eligible for appointment to any salaried office or employment in the service of the City or to any City elective office. The Civil Service Commission meets on an as- needed basis, which is typically once every two to three years. AGENDA SUMMARY ITEM NO. 1 la DATE: October 18, 2006 REPORT SUBJECT: INTRODUCTION, DISCUSSION AND DIRECTION FOR THE OPTICOM GIS TRAFFIC PREEMPTION SYSTEM FROM THE 3M CORPORATION SUMMARY: Traffic Preemption Systems are commonly used in cities throughout the country to facilitate the rapid response of Emergency Vehicles. Through a process of sequencing of traffic lights, this system clears a pathway for Emergency Vehicles to maneuver through intersections referred to as "green lighting". In the process of green lighting certain pathways, drivers are given a legal and safe option to get out of the route of the Emergency Vehicle. This system, commonly called 'Opticom', is marketed exclusively through the 3M Corporation and includes ten vehicle transmitters and ten traffic signal systems. Special pricing on this ten unit system is available only through December 2006. BACKGROUND: In the recently produced Fire Department Mater Plan, the consultant recommended that the Fire Department adopt a goal of 5 minute's travel time upon receipt of an emergency call. Given the current traffic patterns and associated traffic congestion in the City, staff is of the opinion that one of the safest ways to achieve this goal is via utilization of Traffic Preemption devices. The system staff is proposing utilizes the latest technology that allows fire equipment responding with lights and siren a clear path while providing intersection control which permits vehicles to clear prior to the equipment's arrival at the intersection. This new technology is different in that in the past an Emergency Vehicle responding to an incident had to be in direct line of site for the traffic signal to detect its approach. This new system is a satellite monitored program and allows the detection and route calculation through a GPS tracking system. Installation of the proposed Traffic Preemption system will improve public and firefighter safety. RECOMMENDED ACTION: Direct Staff to return to Council with a budget amendment for the purchase of the Opticom GIS traffic preemption system from the 3M Corporation based on the attached Statement of Work ALTERNATIVE COUNCIL OPTIONS: Direct staff to find alternative sources of grant funding for this system and not proceed with the pricing incentive from the 3M Corporation. Citizens Advised: Requested by: Chuck Yates, Fire Marshal and Tim Eriksen, Director of Public Works Prepared by: Chuck Yates, Fire Marshal and Tim Eriksen, Director of Public Works Coordinated with: Candace Horsley, City Manager Attachments: 1. 3M brochure 2. Statement of Work APPROVED: Candace Horsley, City I~.anager SYSTEM: The traditional Opticom system is a strobe light operation that is dependent on "line of sight". If the traffic signal can not see the Emergency Vehicle the signal can not be preempted. The proposed Global Positioning System (GPS) does not depend on "line of site" so that the system can see around corners and can predict the path to be taken by the Emergency Vehicle. The 3M Corporation secured the patent for this GPS application. During the last 30 years in Northern California over 100 cities have installed 3M Opticom infrared systems. Attached are portions of a brochure from 3M that provides information regarding this technology (Attachment 1). The most important attribute of the Opticom system is the fact that it opens up the intersection for the vehicles in front of the Emergency Vehicle. This system is not meant to allow Emergency Vehicles to travel at higher speeds but instead to have fewer delays. This results in a much safer environment for citizens and our Fire Department members with much quicker response times. PRICING: The 3M Corporation has a purchasing program that is a reduction of more than half the regular price. This program is available through the end of the calendar year 2006 and provides for the first ten signals and vehicles installed with the system at a cost of $66,000. This cost will increase to $142,000 after the end of the year. The City, however, needs 14 intersections to be armed with this system so the total price of installation (both vehicles and signals), software installation and support will cost $100,020. Attached is the proposed Statement of Work (SOW) from the 3M corporation. (Attachment 2) FUNDING: A possible funding alternative for this project could be use of Measure "S" dollars, since this is a wholly public safety project item. Otherwise, general fund reserve could be used. RECOMMENDATION: Staff is seeking Council direction on the possible purchase of the Opticom GIS traffic preemption system and the use of Measure S funds for same. The 3M Opticom GPS system helps the people who manage intersections as much as it helps the people who need to get through them. The system can be easily integrated into existing intersection systems. It's designed for efficient installation and compatibility with most traffic controllers. And it supports both emergency and transit services, with separate priority levels for signal preemption and transit signal priority- eliminating redundancy and the potential for conflict at the intersection. Saves time and money in installation ~ Single intersection radio/GPS unit receives information from all directions. · Accommodates hills, curves and varied distances without the need for advanced detectors. Integrates easily into current cabinets · Phase selector plugs directly into CA/NY 170 input files. · Compatible with most traffic controllers with internal preemption. Uses advanced software to aid implementation and management Software facilitates setup and troubleshooting, and produces system management logs. Minimizes disruption of traffic flow · Turn signal dependent mode reduces potential traffic delays. ® Adjustable activation range provides optimal green time and minimizes traffic disruption. Creates smooth, open path to the future · Upgradeable firmware through computer interface. Vehicle components: control unit, radio/GPS antenna, radio unit. Intersection components: GPS receiver/radio, phase selector. Studies show that an effective priority control system improves response times by an average of 20% while simultaneously reducing accidents at controlled intersections.~ And it's no secret that response times are critical in the emergency service world. The Opticom GPS system provides unique, precise control that anticipates vehicle movement and helps responders get to their destination as quickly and safely as possible. Improves safety by eliminating priority conflict at the intersection First-come, first-served authorization. Vehicle identification for event reconstruction and usage pattern reporting. Facilitates safe, efficient movement through turns · Vehicle turn signal status recognition and relay leads preemption in the intended direction. Integrates easily with on-board devices · Provides GPS data output for use by other on-board devices. Provides precise activation · Activation based on ETA and/or distance. "Emergency Response Management Study." City of Houston. ~'Time Study Effectiveness of the Opticom Traffic Control System." City of Denver. "Emergency Vehicle Accident Study." City of St. Paul. Whether you are looking to improve headway, increase schedule adherence or activate queue jumping, the 3M Opticom GPS system will serve you well. It provides a temporary advantage to individual buses, as needed, to help them catch up to schedules and maintain progression. Which, in turn, helps transit operations maintain their loyal rider base. Provides precise activation ~ Activation based on ETA and/or distance. Enhances transit information · Expanded coding capability and call history logging. · Data collection allows analysis of transit operations. Enables automated operation ® Interfaces with AVL for conditional priority. Creates a smoother ride and increases fuel efficiency Reduces stop-and-go braking and accelerating. Statement of Work (SOW) for OpticomTM GPS System, Ukiah, California Contact Name i Tim Erickson Customer Agency I City of Ukiah Customer Phone Number Customer e-mail Address Date Requested [ October 11,2006 SM $OIN Number i CA-2006101106_NH P-01 i 3M Owner i Nancy Phillips ((6S1-?a0-SS10) The city of Ukiah, California plans to install an Opticom GPS system as a means to ensure effective intersection signal Priority Control for safe and rapid Emergency Response. This project includes turnkey installation of the equipment into vehicles and intersections. The first ten intersection and vehicle units are included as part of a Quick Start promotion, with an option to include additional equipment. 3M, acting as Prime Contractor, will provide project management, the equipment, and install, set-up, and turn-on the equipment at the intersections, and in the vehicles. Intersections: Installation, set up and turn-on of 10 or more intersections, with validation testing and documentation. The intersection equipment will be cabinet mounted unless GPS reception is limited in that location. Intersection Documentation Package, including all manuals, maintenance schedule, warranty information, documentation of intersection equipment settings, user information, and contact information Vehicles: · Equipment installation of 10 emergency vehicles · Driver Training Kit · Vehicle Documentation Package, including all manuals, warranty information, user information, and contact information Page I of 7 10/11/2006 Statement of Work (SOW) for OpticomTM GPS System, Ukiah, California ..'-i .... '' · ......... ~"~',.,~'~:~::: .... ~-'.'-'" '~"~'~:-'~'/.'.~. .... .~.'~ ,~,~-'~,~. ~ ~ .~ .... ~,~.~...~ .~?~-~.,~ ~.~..~.~ ~:. ~,~.,:...~:.~. ~..,~.::~:,.~:~. ~,.~ ,.. ~..~:.~ .~..~.,:~.~:~ · Acceptance of this Statement of Work · Signing of Contract · Completion of intersection equipment installation, set-up and turn-on of equipment, validation testing by 3M · Completion of vehicle equipment installation, set-up and turn-on of equipment, validation testing by 3M · 3M acting as prime contractor will provide the equipment, installation, set-up, turn- on, and validation testing of all equipment in specified intersections and vehicles. · 3M will evaluate each site to determine GPS receptivity, and determine if cabinet mounted radios will get satisfactory reception, or whether pole mounting will be required. · 3M will ensure that the installed Opticom GPS systems will meets specifications. Standard system performance verification test procedures will be supplied to the customer. The specifics of this testing as applied to this project will be discussed and agreed to prior to the start of construction. · 3M is committed to providing a solution that meets the requirements of the Ukiah Traffic Engineering and Fire Departments. If the customer finds that the system does not meet our design specifications or the agreed upon testing, 3M will cover equipment repair or replacement per the standard OpticomTM GPS warranty in Appendix B, and labor for 90 days after the completion of validation testing and acceptance. Response and repair time for system failure or malfunction should be within 48 hours of initial report. · During Opticom equipment setup and turn on, 3M will coordinate with a representative of the City of Ukiah Signal Department so that programming of the traffic controller and the Opticom system occur concurrently. Ukiah Fire Department will define a contact person with authority to answer any questions and decide any issues relating to vehicle installation and operation preferences, and help address vehicle or system installation issues. Prior to the start of the project, s/he will review and agree to the verification test plan. At the conclusion of the installation, s/he will receive 3M's test results and sign off that the vehicle installations have been completed. · Ukiah Fire Department will provide a site for installation of the vehicle equipment, and a contact person who will organize the vehicle schedule Page 2 of 7 10/11/2006 Statement of Work (SOW) for OpticomTM GPS System, Ukiah, California · Ukiah Traffic Department will define a contact person with authority to answer any questions and decide any issues relating to intersection installation and operation preferences, and help address intersection or system installation issues. Prior to the start of the project, s/he will review and agree to the verification test plan. At the conclusion of the installation, s/he will receive 3M's test results and sign off that the intersection installations have been completed. · Ukiah Traffic Department will provide a contact person who will assist 3M in providing access to the specified intersection and signaling equipment and defining and arranging for traffic control assistance, and will take responsibility for any traffic control desired in excess of basic cone placement. · Ukiah Traffic Department will ensure that existing infrastructure is compatible for OpticomTM GPS equipment, for example, Traffic Control Cabinets and Controllers, and conduits, and will be responsible for programming the traffic controller (in conjunction with Opticom equipment setup and turn on, see note under 3M Responsibilities, above). 3M will arrange and coordinate a kick-off/preconstruction meeting in Ukiah where the project plan will be defined, targeted within one month of the acceptance of this Statement of Work. A schedule will be provided after that meeting. (Generally, installation of equipment can be done at a minimum rate of one vehicle or intersection per day.) This Statement of Work assumes the existing Ukiah infrastructure is adequate to support the 3M OpticomTM GPS equipment. Some examples of needs that have shown up in previous projects: modifications to existing conduits, traffic controller or cabinet upgrades. 3M will conduct a survey of the designated intersection sites prior to installation. Additional needs or potential problems may be defined during the site survey, or during the implementation of the project. Issues that come up and options for satisfying them will be submitted to key stakeholders in Ukiah as a change request. If the Customer desires changes in the scope or specifications, 3M will make every effort to accommodate those changes. This may require adjustment to the price or schedule. Completion of vehicle and intersection installations: 3M will perform a series of tests at the intersections and on the vehicles according to our standard protocols, and will supply the results of these validation tests to the Customer. Final acceptance will occur after 3M's testing are given to the customer. 3M is committed to satisfying the customer, and will proactively work with the customer to resolve any questions or issues that arise after the installation is complete. Page 3 of 7 I o/11/2006 Statement of Work (SOW) for OpticomTM GPS System, Ukiah, California The 3M List Price for 15 intersections and 10 vehicles is $100,020 plus applicable local taxes (details in Appendix 1). Additional intersections and vehicles can be added at the rates listed below. Payment schedule options: OPTION 1: · The costs of the project to be paid in milestone payments, as follows: · The costs of the equipment ($70,220) to be paid in full when the equipment is shipped. · The costs of the intersection and vehicle installations ($29,800) to be paid in full when all intersection installations are complete, and agreed upon validation testing is signed off by Ukiah Traffic Engineering, and when all vehicle installations are complete, and agreed upon validation testing is signed off by Ukiah Fire Department. OPTION 2: · The costs of the project to be paid as a 3-year Iow-interest lease purchase plan with three annual payments, with the first payment due when the vehicle and intersection installations are complete and agreed upon validation testing is signed off by the Ukiah Fire Department and the City of Ukiah. Details to be supplied upon request. Payment terms: net 30 days. Pricing good through December 31, 2006. Prime Contractor- 3M Project Manager Nancy Phillips Office: 651-733-5519 Cell: 3M Center, Building 235-3W-52, 651-331-1728 Email: St. Paul, MN 55144 NancyPhillips@mmm.com Advanced Traffic Alan Hollen Office: 503-853-5015 Products Email: Alan@AdvancedTraffic.com Technical Service Pat Cosgrove Office: 1-651-575-3130 3M Center, Building 235-3B-55 St. Paul, MN 55144 Page 4 of 7 10/11/2006 Statement of Work (SOW) for OpticomTM GPS System, Ukiah, California By signing this document, the Customer and 3M agree to the scope, pricing, and terms of this Service Request. Customer Approval of Service Request Date: Name: Title: 3M Approval of Service Request Date: Name: Title: Page 5 of 7 10/11/2006 Statement of Work (SOW) for OpticomTM GPS System, Ukiah, California Appendix A. Equipment and Services, Lists and Pricing Opticom'"" GPS New Customer Quick Start Package: OpticomTM GPS Intersection Matched Components Auxiliary Interface Panel Kit Card Rack w/Power Supply Kit OpticomTM GPS Installation Cable/50' OpticomTM GPS Preemption Vehicle Kit Mounting Hardware OpticomTM GP$ Explorer Software Total, Quick Start Opticom GPS Equipment Units 1 10 10 10 10 10 10 1 Unit Price Total Price $66,000 $66,ooo $46.000 0 3M OpticomTM GPS Intersection Turnkey InstallatiOn Package 10 OpticomTM GPS Vehicle Installation 10 Total, Quick Start Opticom GPS Turnkey Installation Services $20.000 O0 OpticomTM GPS Intersection Matched Components 4 Auxiliary Interface Panel Kit 4 Card Rack w/Power Supply Kit 4 OpticomTM GPS Installation Cable/50' 4 3M OpticomTM GPS Intersection Turnkey Installation Package 4 $5,300 $21,200 $300 $1,200 $425 $1,700 $30 $120 $2,450 $9,800 3M Opticom GPS Vehicle Turnkey Installation Opticom GPS Vehicle Equipment Kit $590 $0 $3,000 $0 Opticom Intersection Installation/Maintenance Training Opticom Vehicle Installation/Maintenance Training Opticom Train-the-Trainer Driver Training $5,000 $0 $5,000 $o $5,000 $o Equipment Subtotal Turnkey Services Subtotal Training Subtotal total: $70,220 $29,8OO $o $100,020.00 Pricing good through December 31, 2006. Page 6 of 7 I 0/11/2OO6 J Statement of Work (SOW) for OpticomTM GPS System, Ukiah, California Appendix B - 3M Opticom*MGPS Standard Warranty Optico GPS Priority Control System Important Notice to the Purchaser THE FOIJX)WN(~ l'S MADE IN [,lEI7 OF Al,]. WARRAN"ITI[!iS OR CONDITI()NS, EXPRESS OR iNCLUDiNG THE t. MPi.,IED WARR.AN~I'Y OR CONDITION OF MERCHANTABlt,JTY OR I.:fI'Ni:.;,SS i:¥)R A PARTICULAR PURPOSE, THE REMEDtES SE'I:' FORTH HEREIN ARE EXCLUSIVE, 3M will repair o~ ~'e.ptace ;my Opl.icomTM GPS lh'io~ity Control Sy~em comt~m fom~ n~ to meel 3M's s~cificalt(a~s wittnn two ~2~ ye~s B~om fl~ d~e or' shipmem t~rom 3M, ~iI~L~ wm~'an~' d~all no~ apply to any ~ystcm com~,m wluch has ~en il ) re~ired or m~ified by ~rso~r~ hca auO~ortzed by 3M; f2'~ subiecled to inco~'mc[ i~talfmmn, mt~u~, ne~l~t or acc/t~l; or (3) h&~ ~cm damag~l by exlreme almos~eric or x~'ea0~-~laied conditions, Since ~l'~:~ avaihbilily of tl~ GPg sibmal is malskk~ of 3M'$ ctmmd and is required fi:>r sy~em o['~emfim~, 3M is no! liable Orltcom GPS syslcm hJlurc duc to the u~availability of thc GPS signal for rely red-;on 1N NO EVENT SHALL 3M BE L.1ABLE IN CON"I'RACT OR IN TORT FOR ANY INJURY, [.{)SS, OR 1)AMAGE~ W ttETt tER NON-SPEC 1FIF~D DiRECTt', INDiR[~CI', [NCiDEN'i'AL SPECLM~ OR £N)NS EQUt~N'FIAL. ARiSING Ot ?l' OF THE USE OR INAI?,ILiTY TO [...?SE THt~ OIrt'ICOM GI~ SYSTEM OR ANY COMI~:~3N[LNT THEREOF, REGARDLESS OF THE LEGAL TH[';ORY ASSERTED, 3M h&s designed, devek~ped ami teated each OFticom GPS priorhy contlol sy~em, com~)~ml ~ p~l of a malci}ed com~enl system 3M makes ~ wm'r~b, wt'~tsoever concerning the reliability ~w safeD' of (h~.icom (;t~ system comp~:mcnl~ whim u~d wilh mm-Ol~licom GPS system i~xt~, 3.M shall not ~ rc~jxm~iblc l~>r m~y C~ticxm~ GIB comr~mm~l which 3M ~:~t~'mi~s h~ I~n r~maged in wlK>Ie ~:n' i~ parl by ira u~ x~.ith a ~Ioll-(~i. ico[~ (;PS sysl.~m ~';xlucl, Sate and u~ of the Op~icom (.;[~ priority control syswm is cxpre~ly restricted ~o m.~thorized agencies of government customers, within ~heir rc~cfive jurisdictioi~, However, N~cau< thc radio signal gei~ral:cd by rite Opticom GPS ~ exclusive, 3M cm,~t cmqurc exclusive activation 'by ~rcha~r, Amhc, rized the f~'om {;t~ system with th31 or' ()filer juri~ti~io~ m fl'~e jurisdichon '~}'here use Ls ~gl'm J 't'ranie Safety ~vslen~s Di~:ist{m 3M Ce~. Buildh~g 022~05-S-08 St. Panl, MN 55144~ 10:~3 I -R(~).553.1380 wxvw,3M, c,:x~q>ticom 3M Cantata Cominmy P,O, Box 5757 l.mMt.~ O[ltario N6A 4TI Page 7 of 7 10/11/2006 AGENDA ITEM NO: MEETING DATE: October 18, 2006 SUMMARY REPORT SUBJECT: STATUS REPORT CONCERNING PLANNING AND BUILDING DEPARTMENT ACTIVITIES SUMMARY: This report is intended to provide the City Council with information regarding the current activities and status of the Planning and Building Department. It also provides a description of the duties and responsibilities of the Department personnel and a number of the projects they are working on. A code compliance report is not included because the Council has been receiving regular code compliance status reports over the past several months. Community Planninq Division: The Community Planning Division performs three primary tasks. First it processes and coordinates the review of discretionary planning permit applications (Use Permits, Site Development Permits, etc.). Second, it performs advance planning tasks such as implementing the General Plan, preparing ordinance revisions, and conducting special studies. Third, it provides General Plan, zoning, and other information to the public. Staff: The Community Planning Division is primarily comprised of the Director and two Associate Planners. The Associate Planners perform all three primary tasks, with an emphasis on processing planning permit applications and providing information to the public. The Associate Planners also provide staff support to a number of Committees such as the Paths, Open Space, and Creeks Commission, Demolition Permit Review Committee, Traffic Engineering Committee, Design Review Board, Low and Moderate Income Housing Advisory Committee, and others. The Director oversees their work and focuses on advance planning projects. RECOMMENDED ACTION: Receive Report (Continued on page 2) ALTERNATIVE COUNCIL OPTIONS: N/A Citizens Advised: N/A Requested by: City Council Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: None Approved:~,,. Candace Horsley, City'~lanager 1 Projects: The Associate Planners process an average of 50-60 discretionary planning permits annually. These permits are acted on by either the Planning Commission or Zoning Administrator. While the timeframe for processing the permits varies depending upon the type and complexity of project, it generally takes approximately six to eight weeks. They also review and process sign permits and fa(;ade improvement permits, and review all building permits to ensure compliance with zoning standards and/or discretionary permit approvals. The Associate Planners are currently revising the permit applications and working on' new public information brochures and other information that will be made available both in hard copy and electronically on the new website. They are also working on a number of advance planning projects including zoning code revisions related to implementing the General Plan Housing Element, zoning code revisions related to clarifying and reducing vagueness in development standard language, the Green Building Program, and the Downtown Form Based Code project. The Director is currently working on the Ukiah Valley Area Plan, Municipal Service Review, Sphere of Influence revision, Downtown Form Based Code, Hillside Regulation revisions, Sign Ordinance revisions, Water Rights Permit Amendment EIR, Construction & Demolition Debris Ordinance, and other projects. On-Going Education: The Associate Planners continue to take advantage of professional development classes and seminars as their schedules allow. Associate Planner Lohse recently attended the "West Coast Green Building" conference in San Francisco. The Future: One of the Associate Planner positions is now vacant. This vacancy has presented an opportunity to reevaluate the structure of the Department and the roles and responsibilities of Staff. Years ago, the Planning Division was comprised of a Director, Senior Planner, and an Associate Planner. The Senior Planner managed all advance planning projects, processed the large complex planning permit applications, assisted with budget preparation and management, and supervised the Associate Planner. We are currently considering returning to this type of structure to better manage the overall workload and allow the Director to focus on regional planning issues, large projects, and departmental matters. While we reevaluate the Staff structure and begin the recruitment process, we are exploring options for hiring temporary professional planner assistance to help with the workload. Buildinq Division: The Building Division is comprised of the Building Inspector/Plans Examiner and the Development Permit Coordinator. The Development Permit Coordinator also has Community Planning Division responsibilities and performs work for the Public Works Department. The Building Inspector averages close to ten inspections per day and maintains two office hours per day for public information. As the City's Plans Examiner, he also performs plan checks on small building permit applications. These range from minor editions to small commercial structures to single family homes. The number of plan checks fluctuates during the year, and at times, it is challenging to balance and manage building inspections with plan checks and public information responsibilities. Many building permits are issued over the counter. These include re-roofs, window replacement, HVAC replacement, etc. Those that require minor plan checks are generally issued in two weeks depending upon the number of permits under review. At times, particularly during the summer months, the in-house plans can take longer than usual due to the number of permits being submitted and the large number of daily inspections. To avoid future delays during these times, Staff has sent these project plans to our contract structural engineering plan check firm for review. We are currently negotiating the contract with a second structural engineering firm to help ensure timely processing. The Plans for large projects are sent to our contract structural engineering plan check firm to review. The targeted turnaround time is 6 to 10 weeks, but it can take longer depending upon the time it takes for the applicant's project architect/engineer to revise and resubmit plans with required corrections. Timelines sometimes are extended on internal review because of a large number of submitted permit applications. The Development Permit Coordinator monitors and reminds Staff when its review is late. The Building Division issues an average of 600 building permits annually. The Building Inspector also assists with the management of the City's structural engineering consultants, and supervises the Development Permit Coordinator. Projects: The Building Division Staff are currently exploring alternatives for the electronic tracking of building permit applications. They are also helping to identify how this and other information can be post on the City's website, and how that information should be organized. However, finding the time to work on these projects is challenging because of the overall Division workload. On-Going Education: The Building Division Staff continue to take advantage of on-going education opportunities. The Development Permit Coordinator has consistently taken professional development classes and is close to securing certification as a professional permit technician, The building Inspector continues to take plan check classes and is close to securing formal certification as a professional plans examiner. He also is taking courses towards becoming a certified Building Official. The Future: The Building Division has a heavy workload and is operating at maximum capacity during certain periods of the year. If growth pressures and infill development continue to increase or if the City were to annex land and expand its boarders, additional staff would be needed to maintain adequate service levels. AGENDA ITEM NO: t t c MEETING DATE: October 18, 2006 SUMMARY REPORT SUBJECT: RECOMMENDATION TO EXTEND THE REVIEW AND COMMENT PERIOD ON THE NOTICE OF PREPARATION FOR THE WATER RIGHTS PERMIT AMENDMENT ENVIRONMENTAL IMPACT REPORT SUMMARY: The Notice of Preparation (Attachment No. 1) for the Water Rights Permit Amendment Environmental Impact Report (EIR) was published on September 20, 2006. This notice alerts responsible agencies and the interested public that an EIR is being prepared and that the City was seeking suggestions as to what should be studied in the document. The formal comment period ends on October 23, 2006. A public scoping meeting was conducted on October 3, 2006 to further solicit public input. Subsequent to the scoping meeting, considerable public interest has been expressed in the project and EIR, and Staff believes that the comment period should be extended to allow ample time for the public to gain an understanding of the project and to provide suggestions for what should be studied in the EIR. Due to the questions received, Staff will be returning to the Council at the November 1, 2006 meeting to review and discuss the history and purpose of the permit amendment. RECOMMENDED ACTION: Extend the Notice of Preparation comment period for members of the local public to November 6, 2006. ALTERNATIVE COUNCIL OPTIONS: Do not extend the NOP comment period and provide direction to Staff. Citizens Advised: N/A Requested by: Charley Stump, Director of Planning and Community Development Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager and David Rapport, City Attorney Attachments: Notice of Preparation Approved'., Cbndace I-Iorsley, C~anager CITY oF UKIAH Department of Planning & Community Development 300 Seminary Avenue, Ukiah, CA 95482 planning@cityofukiah.com ATTACHMEN'~,, /,, Notice of Preparation Environmental Impact Report Amendment of Water Right Permit 12952 (Application 15704) for the City of Ukiah and Water Right License 492 and Permit 13936 (Applications 3601 and 17587, respectively) for Millview County Water District To: State Water Resources Control Board CA Dept of Fish and Game, Region 3 Russian River Flood Control Division of Water Rights P.O. Box 47 District 901 P Street, 3"~ Floor Yountville, CA 94599 Sacramento, CA 95814 State Regional Water Quality Control Board North Coast Region (1) 5550 Skylane Blvd., Suite A Santa Rosa, CA 95403 U.S. Fish and Wildlife Service U.S. Department of Interior 2800 Cottage Way, RM W260 Sacramento, CA 95821-6340 Mendocino County Russian River Flood Control & Water Conservation Improvement District 151 Laws Avenue Ukiah, CA 95482 Other Interested Groups, Organization, and Persons Mendocino County Water Agency 890 North Bush Street, RM 21 Ukiah, CA 95482 U.S. Army Corps of Engineers San Francisco District Office 333 Market Street, RM 701 San Francisco, CA 94105-2195 National Marine Fisheries Service 777 Sonoma Avenue, RM 325 Santa Rosa, CA 95404 State Clearinghouse, Sacramento Willow County Water District Sonoma County Water Agency Cities of Santa Rosa, Cloverdale, Healdsburg, and Windsor County of Sonoma Sonoma County Water Agency Lead Agency: Pursuant to state and local guidelines implementing the California Environmental Quality Act (CEQA), please be advised that the City of Ukiah Department of Planning and Community Development will be the lead agency for the project. Contact: Charley Stump, Director Consulting Firm' Leonard Charles & Associates - 7 Robie Court, San Anselmo, CA 94960 Project Description: The City of Ukiah (City) will be preparing a Draft Environmental Impact Report (EIR) for review and comment on the Amendment of Water Right Permit 12952 (Application 15704) proposed for and by the City of Ukiah and Water Right License 492 and Permit 13936 (Applications 3601 and 17587, respectively) proposed for and by Millview County Water District (hereafter called the project). The proposed amendments are set forth in Petitions filed with the State Water Resources Control Board (SWRCB) seeking changes to the place of use, purpose of use, and points of diversion (points of extraction) that have occurred since the time the Permits and Licenses were issued. Additionally, the water right permits held by the City and the District have expired, and Petitions have been filed to request additional time in which to perfect the full beneficial use of water under the permits. The proposal does not include construction of any new points of diversion or any other physical improvements. Details regarding the Petitions are provided in Section 3.0 of the Initial Study. Initial Study: The City has prepared the Initial Study that describes the proposed project and the environmental resources that could be affected by the project. The Initial Study is attached for your review (or if the Initial Study is not attached, it is on file at the Ukiah Department of Planning and Community Development, 300 Seminary Drive, Ukiah, CA 95482, where it is available for public review between the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. The Initial Study concludes that because the project will not include construction of new facilities and would include diversions consistent with its Water Right Permit, it would not have a direct or cumulative impact on most environmental resources. Therefore, the EIR will focus on the following three areas of potential impact: The only direct impact the project could have on the environment is by potentially increasing dry season diversion as allowed under the City's Water Right Permit. Increasing the diversion pursuant to this Permit would cause additional withdrawals of water from Lake Mendocino. The EIR will examine the cumulative effect of additional withdrawals from Lake Mendocino on water quality (i.e., the temperature of the water and the dissolved oxygen of the water) and the consequent effects on fish and other aquatic species. · The EIR will assess project consistency with the County of Mendocino and City of Ukiah General Plans and Zoning regulations. The EIR will assess the potential growth-inducing impacts that could be caused by the increased diversion under the City's Water Right Permit and the expanded place of use proposed both by the City and Millview County Water District. · The EIR will also assess alternatives to the proposed project. Comments on the Scope of the EIR: To ensure that the EIR for this project is thorough and adequate, and meets all needs of all agencies reviewing it, we are soliciting comments on the specific issues to be included in the environmental review and the project alternatives that should be evaluated. Public comments on the scope of issues to be evaluated in the EIR are encouraged. Project Scoping Meeting: Because the project would potentially affect habitat used by threatened and endangered species and because it could potentially affect the environment beyond the city and county, the project is of state, regional, and areawide significance. Therefore, pursuant to CEQA Guidelines Section 15082(c)(1), the City will hold a public EIR scoping meeting to determine the scope of issues to be evaluated in the EIR. The EIR scoping meeting will be held on October 3, 2006 from 4:00 p.m. to 5:30 p.m. in the Ukiah City Council Chambers located at 300 Seminary Avenue, Ukiah, CA. Responsible and Trustee Agencies are requested to attend, and all other agencies and members of the public are encouraged to attend. Deadline for Comments: Please submit your written comments to the Ukiah Department of Planning and Community Development by Comments by FAX or E-mail may not be able to be confirmed as officially received and accepted before the end of the comment period deadline. Accordingly, you are advised to mail written comments postmarked on or before October 23, 2006. Questions about the project should be directed to Charley Stump, Director of Planning and Community Development - 300 Seminary Avenue, Ukiah, CA 95482 / charleys~cityofukiah.com / (707) 463-6200. (Fax) planning @cityofukiah.com dATE" EMPLOYERS COUNCIL of Mendocino County October 18, 2006 City of Ukiah City Council Doug Crane Mari Roden Mark Ashiku - Mayor Phil Baldwin John McCowen Dear Council Members' The Employers Council of Mendocino County request the City of Ukiah to have an open and complete discussion on the City of Ukiah amendment of Water Right Permit 12952 (Application 15704) and the expansion of the service area. Respectfully, Richard P. Seizer Employers Council of Mendocino County 597B South Main Street, Ukiah CA 95482 (707) 462 5021, ecmc@pacific.net Employers Council of Mendocino County · 597B Main Street Ukiah, CA 95482 · (707) 462-5021 · (fax) 462-0318 www.ecmconline.com · ecmc(~pacific.net ITEM NO: 1 ld MEETING DATE: October 18, 2006 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION OF TERM LIMITS FOR CITY COUNCILMEMBERS - ASHIKU Mayor Ashiku has requested a discussion of term limits for City Councilmembers. He will provide an oral presentation. RECOMMENDED ACTION: Discussion and possible action on term limits for City Councilmembers. ALTERNATIVE COUNCIL POLICY OPTIONS: Not Applicable. Citizens Advised: Requested by: Prepared by: Coordinated with: N/a Mayor Ashiku Sue Goodrick, Risk ManagedBudget Officer Candace Horsley, City Manager Approved: City~anager Candace Horsley,