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Home My WebLink AboutNeoGov 2023-12-07 COU 2324-135 Exhibit A Order Form NEOGOV NEOGOV Customer: Governmentjobs.com, Inc. (dba "NEOGOV") Ukiah, City of (CA) 2120 Park PI, Suite 100 300 Seminary Avenue El Segundo, CA 90245 Ukiah, CA 95482 United States USA billing@neogov.com Sales Rep: Alan Paul Quote Valid From: 7/31/2023 Quote Number: Q-11891 Quote Valid To: 12/8/2023 PaymentTerms: Annual,Net 30 Subscription Term in Months: 42 Employee Count: 220 Order Summary Pro-Rated Term Incentive Applied to ProRated to align renewal with existing NEOGOV System Bundle Rate Service Description Start Date End Date Term Price (USD) eForms Subscription 12/11/2023 6/9/2024 $2,808.82 Pro-Rated Term Incentive Applied to Bundle Rate TOTAL: $2,808.82 Year 1 Incentive Applied to Bundle Rate Service Description Start Date End Date Term Price (USD) eForms Subscription 6/10/2024 6/9/2025 $5,648.50 Payroll Subscription 6/10/2024 6/9/2025 $8,991.00 Time &Attendance Subscription 6/10/2024 6/9/2025 $8,991.00 Core HR Subscription 6/10/2024 6/9/2025 $11,588.50 Payroll Services Subscription 6/10/2024 6/9/2025 $11,440.00 Benefits Subscription 6/10/2024 1 6/9/2025 $3,996.00 Year 1 Incentive Applied to Bundle Rate TOTAL: $50,655.00 Year 2 reduced Incentive continued bundle ProRated to align renewal with existing NEOGOV System pricing Service Description Start Date End Date Term Price (USD) eForms Subscription 6/10/2025 6/9/2026 $8,472.75 Payroll Subscription 6/10/2025 6/9/2026 $13,486.50 Time &Attendance Subscription 6/10/2025 6/9/2026 $13,486.50 Core HR Subscription 6/10/2025 6/9/2026 $17,382.75 Payroll Services Subscription 6/10/2025 6/9/2026 $11,440.00 Benefits Subscription 6/10/2025 1 6/9/2026 $5,994.00 Year 2 reduced Incentive continued bundle pricing TOTAL: $70,262.50 Year 3 Incentive ends, Bundle rate only ProRated to align renewal with existing NEOGOV System Service Description Start Date End Date Term Price (USD) eForms Subscription 6/10/2026 6/9/2027 $11,861.85 Payroll Subscription 6/10/2026 6/9/2027 $18,881.10 Time &Attendance Subscription 6/10/2026 6/9/2027 $18,881.10 Core HR Subscription 6/10/2026 6/9/2027 $24,335.85 Payroll Services Subscription 6/10/2026 6/9/2027 $12,012.00 Benefits Subscription 6/10/2026 1 6/9/2027 $8,391.60 Year 3 Incentive ends, Bundle rate only TOTAL: $94,363.50 Year 1 Incentive Applied to Bundle Rate Service Description Start Date End Date Term Price (USD) eForms Setup $1,800.00 Payroll Setup $21,600.00 Time &Attendance Setup $21,600.00 Core HR Setup $25,200.00 Payroll Services Setup $16,800.00 Benefits Setup $16,800.00 Year 1 Incentive Applied to Bundle Rate TOTAL: $103,800.00 ORDER TOTAL (USD) : 1 $321,889.82 A. Terms and Conditions 1. Agreement. This Ordering Document and the Services purchased herein are expressly conditioned upon the acceptance by Customer of the terms of the NEOGOV Services Agreement either affixed hereto or the version most recently published prior to execution of this Ordering Form available at https://www.neogov.com/service-specifications. Unless otherwise stated, all capitalized terms used but not defined in this Order Form shall have the meanings given to them in the NEOGOV Services Agreement. 2. Effectiveness & Modification. Neither Customer nor NEOGOV will be bound by this Ordering Document until it has been signed by its authorized representative (the "Effective Date"). Unless otherwise stated in this Ordering Document, all SaaS Subscriptions shall commence on the Effective Date. This Ordering Document may not be modified or amended except through a written instrument signed by the parties. I Summary of Fees. Listed above is a summary of Fees under this Order. Once placed, your order shall be non-cancelable and the sums paid nonrefundable, except as provided in the Agreement. 4. Order of Precedence. This Ordering Document shall take precedence in the event of direct conflict with the Services Agreement, applicable Schedules, and Service Specifications. B. Special Conditions (if any). 1. The North Carolina Sheriffs' Association (NCSA) invites interested vendors, including Vendors/Certified Representatives to submit responses in accordance with these solicitation documents. The NCSA will serve as the "Contract Administrator" in the solicitation process and the administration of the resulting cooperative purchasing contract. The purpose of this Solicitation for Bids is to establish a contract between manufacturers and manufacturer's authorized vendors and the North Carolina Sheriffs' Association for the purpose of providing current year Technology. 2. Pro-Rated SaaS Subscription Fees and initial setup fee in the amount of$103,800 shall be due net thirty (30) from 12/11/2023. Annual SaaS Subscription Fee invoices shall commence after expiration of the Pro-Rated Term. 3. As an incentive if this order form is signed on or before December 8, 2023, NEOGOV Subscription Fees for Insight, Govern mentJobs.com and Candidate Text Messaging shall not increase by the greater of 6% or the annual change in the Consumer Price Index for All Urban Consumers (CPI-U), U.S. City Average, as published by the Bureau of Labor Statistics of the Department of Labor (http://www.bls.gov/cpi/home.htm)]% from the previous Term for the 2 Renewal Terms of Insight, Govern mentJobs.com and Candidate Text Messaging after execution of this Agreement. Thereafter, NEOGOV may increase Fees according to the Agreement. 4. Notwithstanding anything to the contrary in the NEOGOV Services Agreement, Customer shall have a one-time right to terminate this Order Form solely in the event that Customer is unable to export general ledger data to Customer's ERP platform in accordance with the specifications previously provided to NEOGOV. This one-time termination right shall expire on the first export of such data to Customer's ERP platform. "Ukiah, City of (CA)" NEOGOV Signature: Signature: Print Name: Sage Sangiacomo Print Name: Alex Chun, CFO Date: Dec 7, 2023 Date: 12/7/2023