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HomeMy WebLinkAboutBKF Engineers 2022-02-18; Amendment 3 2023-11-14CITY OF UKIAH AMENDMENT NO. 3 TO PROFESSIONAL SERVICES CONTRACT 2122190 BETWEEN BKF ENGINEERS and THE CITY OF UKIAH This Amendment No. 3, entered on November 14, 2023, revises the Agreement for Engineering Services dated February 18, 2022, between the City of Ukiah and BKF Engineers, as follows. 1. Revising the guaranteed maximum dollar amount by an additional $27,688 for the additional design services related to the installation of medians along Gobbi Street as part of the Urban Core Rehabilitation and Transportation Project as per Exhibit 1. Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT ON THE EFFECTIVE DATE: BKF ENGINEERS BY: DATE: PRINT NAME: CITY OF UKIAH BY: DATE: SAGE SANGIACOMO, CITY MANAGER ATTEST BY: DATE: KRISTINE LAWLER, CITY CLERK 11/14/2023 Jason Kirchmann Nov 15, 2023 Kristine Lawler (Nov 16, 2023 07:29 PST) Kristine Lawler Nov 16, 2023 BKF ENGINEERS 200 4th Street, Suite 300, Santa Rosa, CA 95401 | 707.583.8500 November 10, 2023 BKF No C20212351-10 Andrew Stricklin, Associate Engineer Dept. of Public Works City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Transmitted Via Email Subject: Urban Core Rehabilitation and Transportation Services Additional Service Request No. 3 - Gobbi Street Median Design Dear Andrew, BKF is pleased to submit this additional service request for engineering services to provide the City with support related to the Urban Core project and the addition of medians on Gobbi Street. We understand that as part of the discussions with the ad-hoc community group, planted medians have been requested to be incorporated into the design. The following scope is presented to address your request for additional services. It is BKF’s understanding that the improvements on Gobbi Street will now consist of the addition of three (3) median planters between South Orchard Avenue and Leslie Street. It is anticipated that updated civil plans, new landscape plans, and updated specifications and cost opinions will be required. Scope of Services TASK 15: EXPANDED CIVIL DESIGN FOR BID ADDENDUM NO. 1 A.Bid Package Updates for New Medians:Under this task, BKF will update the prepared plans to include center medians, where applicable. BKF has engaged the services of W-Trans to provide traffic engineering support the determination of placement of the new medians such that existing turning movements and public safety are not negatively impacted. BKF will prepare exhibits showing the turning radii for a vehicle making left turns into and out of driveways along Gobbi as well as to illustrate queuing length at the Gobbi and South Orchard intersection to illustrate potential median locations and define median lengths. Following the establishment of the new median locations, BKF will update the following sheets in our drawing package, for release as Bid Addendum No. 1: -Demolition Plan -Grading and Utility -Paving Plan -Striping and Signage Plan Under this task we will also update the project Specifications to include the new work elements, and will issue a revised Bid Schedule and a revised Engineer’s Opinion of Probable Construction Costs, for inclusion in the Bid Addendum No. 1 package. We have included up to four (4) hours of staff time for meetings and coordination calls with the City to discuss items such as median size and location, landscape coordination, and public art installation coordination, if pursued by the City. EXHIBIT 1 November 10, 2023 Page 2 of 3 BKF ENGINEERS TASK 16: NEW LANDSCAPE DESIGN FOR BID ADDENDUM NO. 1 A.Bid Package Updates for New Medians: BKF’s landscape subconsultant, INTEGRA, will prepare Plans, Specifications, and an Estimate to illustrate the new landscape improvements within the new planned medians. The following drawings will be prepared: 1.Irrigation Plan – Integra will prepare updated plans, at an appropriate scale, showing the following plan view information: a.Irrigation mainline connection to main irrigation meter and backflow preventer. New flow sensor, master valve will be required with new irrigation controller. b.Spray, drip, and bubbler irrigation design, detailing, and other work to complete irrigation plan. c.Water budget calculations for submittal to building department and/or Water Agency. d.Model Water Efficient Landscape Ordinance (MWELO) and Cal-GREEN design and calculations for submittal to building department and/or Water Agency. e.Irrigation notes, details, and specifications. 2.Planting Plan - we will prepare updated plans, at an appropriate scale, showing the following plan view information: a.Detailed planting plans that meet the requirements of the City of Ukiah, MWELO and Cal- GREEN. b.Necessary landscape plantings as viewed from adjacent properties and roadways. c.Detailed planting legend that meets the water requirements of the City of Ukiah based on WUCOLS. d.Planting notes, details, and specifications. We have also budgeted time under this task for one (1) meeting with City staff to discuss potential art installation within the medians. It is assumed that the art will be designed and provided by others, and that space allocation is the outcome of the coordination meeting. This task also includes the preparation of project Specifications to include the new work elements and cost data for the landscape elements, for inclusion in the Bid Addendum No. 1 package. Scope Qualifications and Assumptions BKF’s services are limited to those expressly set forth in the scope. BKF shall have no other obligations or responsibilities for the project, except as provided in this proposal letter, or as agreed to in writing. BKF will provide our services consistent with the professional skill and care ordinarily provided by consultants practicing in the same locality under similar circumstances. Our services shall be limited to those expressly summarized in this proposal and we shall have no other obligations or responsibilities, unless otherwise agreed upon. Schedule BKF is able to commence working on this project immediately upon your authorization to proceed. We anticipate completion of the bid set updates within 3 weeks of receipt of authorization. November 10, 2023 Page 3 of 3 BKF ENGINEERS Fees for Professional Services SCOPE OF SERVICES: BKF proposes to provide the services on a Time & Materials basis as noted in the table below. TASK DESCRIPTION FEE 15 Expanded Civil Design for Bid Addendum No. 1 $12,860 16 New Landscape Design for Bid Addendum No. 1 $14,328 TOTAL FEE $27,688 In addition, please budget $500 for reimbursable expenses. Reimbursable expenses are anticipated for reproduction, mileage, express and messenger deliveries, and computer deliverable plots. Reimbursable expenses will be billed on a cost plus 10-percent markup basis. Should you have any questions, or would like additional clarification on any aspect of the scope of work, please feel free to contact me at 415-930-7964. Respectfully, BKF Engineers ___________________________ Jason Kirchmann, PE, PLS Vice President