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Home My WebLink AboutMendocino Council of Governments (MCOG) 2022-07-01SUBRECIPIENT COOPERATIVE AGREEMENT BETWEEN MENDOCINO COUNCIL OF GOVERNMENTS AND CITY OF UKIAH Effective July 1, 2022 through June 30, 2027 Annual Exhibits Fiscal Year 2023/24 Exhibit A – Subrecipient Scope of Work and Budget A‐1 Transportation Planning Overall Work Program (OWP) Work Element 12 – Truck Route Study ‐ Carryover A‐2 Surface Transportation Block Grant Program (STBGP) Section 182.6 d(1) Formula Distribution – Balances Available to Claim Exhibit D – Special Conditions Regional Early Action Planning (REAP) Housing Grant COU No. 2324-109 EXHIBIT A‐1 Subrecipient Scope of Work and Budget TRANSPORTATION PLANNING OVERALL WORK PROGRAM (OWP) WORK ELEMENT 12 ‐ TRUCK ROUTE STUDY ‐ CARRYOVER PURPOSE: This Study will assist the City of Ukiah on determining and designating acceptable truck routes through the City of Ukiah and throughout the City of Ukiah. The City of Ukiah strives to make our right of ways multimodal including bikes and pedestrians in every design they perform. Though this practice, as set forth in the 2017 Regional Transportation Plan, it increases the transportation options for our citizens, and makes it difficult for the transportation of goods and services. The City of Ukiah would like to make sure that our multimodal designs are working in harmony with the fact that large tucks often have to use our City as a bypass for the inadequate height restricted freeway overpasses that are part of the Caltrans transportation system. This study will identify exact routes that will be signed through the city. The goal would be that this study, and the professionals that would be hired to perform the study, will also initiate the process to alert navigation GPS services, such as Google and Apple, to include these truck routes on their services. PREVIOUS WORK: This study is needed as a result of the previous studies that have led to successful projects, such as the Downtown Streetscape. TASKS: The tasks would be to write a Request for Proposals (RFP), evaluate the proposals, and award a contract to the most qualified firm. These tasks would be accomplished by the City of Ukiah Engineering Department. The Engineering Department would then work with the consultant to analyze our existing system, evaluate our existing system, and define the best transit corridors for trucks to use in the City of Ukiah. 1.Kickoff Meeting and Project Coordination (Consultant) 2. Evaluation and Community Input (Consultant) 3. Develop Draft and Final Study Report (Consultant) 4. Present to City Council Presentation (Consultant) MCOG FY 2023/24 Subrecipient Cooperative Agreement - City of Ukiah Page 2 of 7 PRODUCTS: The final product will be a study that will identify the best truck routes through the City of Ukiah. These routes will be memorialized with a resolution of the City Council to alert all truck traffic on proper routes through the city. FUNDING AND AGENCY RESPONSIBILITIES: Responsible Agency Estimated Person Days Budget Funding Source Fiscal Year Consultant 45 $45,000 State PPM 2022/23 Total 45 $45,000 ESTIMATED SCHEDULE: Tasks Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1 x 2 x x x x 3 x x x x 4 x x The parties to this AGREEMENT agree to the terms of this Annual Exhibit and acknowledge that all applicable terms and conditions of the Master Agreement, effective July 1, 2022, shall apply. The parties also agree that any amendments to the FY 2023/24 Transportation Planning Overall Work Program (OWP) approved by MCOG’s Board of Directors may result in a revised Budget that shall apply to this Annual Exhibit. Mendocino Council of Governments: City of Ukiah: ______________________________ _________________________________ Nephele Barrett, Executive Director Sage Sangiacomo, City Manager Date: ____________________ Date: ____________________ MCOG FY 2023/24 Subrecipient Cooperative Agreement - City of Ukiah Page 3 of 7 Oct 17, 2023 EXHIBIT A‐2 Subrecipient Scope of Work and Budget SURFACE TRANSPORTATION BLOCK GRANT (STBG) PROGRAM SECTION 182.6 D(1) FORMULA DISTRIBUTION – BALANCES AVAILABLE TO CLAIM PURPOSE: Formerly known as Regional Surface Transportation Program (RSTP), the name has been changed to Surface Transportation Block Grant Program. MCOG annually elects to exchange its federal STBG funds for state funds under a program offered by California Department of Transportation (Caltrans). Eligible uses are as follows. CALIFORNIA CONSTITUTION ARTICLE 19 MOTOR VEHICLE REVENUES SECTION 1. Revenues from taxes imposed by the State on motor vehicle fuels for use in motor vehicles upon public streets and highways, over and above the costs of collection and any refunds authorized by law, shall be used for the following purposes: (a) The research, planning, construction, improvement, maintenance, and operation of public streets and highways (and their related public facilities for nonmotorized traffic), including the mitigation of their environmental effects, the payment for property taken or damaged for such purposes, and the administrative costs necessarily incurred in the foregoing purposes. (b) The research, planning, construction, and improvement of exclusive public mass transit guideways (and their related fixed facilities), including the mitigation of their environmental effects, the payment for property taken or damaged for such purposes, the administrative costs necessarily incurred in the foregoing purposes, and the maintenance of the structures and the immediate right‐of‐way for the public mass transit guideways, but excluding the maintenance and operating costs for mass transit power systems and mass transit passenger facilities, vehicles, equipment, and services. PREVIOUS WORK: Not applicable. PRODUCTS: Refer to Administrative Procedures, provided as Exhibit C‐2. FUNDING AND AGENCY RESPONSIBILITIES: A schedule of funds available to claim by each MCOG member agency is attached to this exhibit. Any funding presented as an estimate may result in more or less actual funding available to claim, without amendment to this Annual Exhibit. Refer also to Administrative Procedures, provided as Exhibit C‐2 to the Master Agreement. All other terms and conditions applicable to this Scope of Work and Budget are specified in the Master Agreement, effective July 1, 2022. MCOG FY 2023/24 Subrecipient Cooperative Agreement - City of Ukiah Page 4 of 7 TOTALS New distrib'n New policy Balances 1997/98 policy adopted adopted Revised FY 2005/06 Available through 6/5/2006* 6/6/11**Actual Estimate to 2023/24 to Claim Fiscal Year:2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 Totals As of 6/30/2023 Partnership Fund 0 50,000 75,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,825,000 NA Local Assistance 0 0000090,000 90,000 90,000 90,000 90,000 90,000 90,000 90,000 90,000 90,000 90,000 90,000 90,000 90,000 1,260,000 NA Point Arena 347,081 49,214 51,031 43,367 51,480 45,979 54,677 54,677 62,885 54,622 65,346 55,310 50,409 60,390 67,653 72,779 71,732 74,880 94,542 95,536 1,176,510 169,422 Willits 501,833 74,461 77,210 65,615 77,889 69,566 82,726 82,726 95,145 82,643 98,869 83,684 76,268 91,370 102,359 110,115 108,530 113,293 143,042 144,546 1,780,059 474,981 Fort Bragg 531,697 79,333 82,262 69,908 82,986 74,118 88,139 88,139 101,370 88,051 105,338 89,159 81,259 97,348 109,057 117,320 115,631 120,706 152,402 154,004 1,896,534 712,465 Ukiah 773,729 118,820 123,207 104,703 124,290 111,009 132,009 132,009 151,825 131,876 157,767 133,536 121,703 145,801 163,337 175,713 173,184 180,785 228,256 230,656 2,840,486 757,939 County DOT 582,951 88,290 91,550 77,801 92,355 82,486 98,091 98,091 112,816 97,992 117,231 99,226 90,433 108,339 121,370 130,566 128,687 134,334 169,609 171,392 2,110,658 169,609 TOTALS 2,737,291 460,119 500,261 461,393 528,999 483,158 645,642 645,642 714,041 645,185 734,551 650,915 610,072 693,249 753,777 796,494 787,764 813,998 977,852 986,135 15,626,538 2,284,416 Cross Check:2,737,291 460,119 500,261 461,393 528,999 483,158 645,642 645,642 714,041 645,185 734,551 650,915 610,072 693,249 753,777 796,494 787,764 813,998 977,852 986,135 15,626,538 FY 1997/98 No Shading = Available to Claim to 2023/24 Green Shading = Paid to Claimants Orange Shading = Estimated funding / not yet received from State NOTES: Administrative procedures as of 2002/03: Claimants to submit Annual Report, Project List, and compliance agreement each funding cycle. Since 2017/18, Subrecipient Agreements replace the compliance agreement form. * Reserves MCOG share "off the top" to capital fund for regional projects. ** Reserves additional MCOG share "off the top" for Local Assistance - Project Delivery. Adjustment: Local Assistance not started until FY 2011/12, corrected 2014/15. SOURCE: Transportation Authorization legislation from ISTEA, TEA-21, SAFETEA-LU, MAP-21, FAST Act and Investment in Infrastructure & Jobs Act (IIJA) MENDOCINO COUNCIL OF GOVERNMENTS (MCOG) Cumulative (Formula) Distributions by MCOG 2005/06 to 2023/24 Surface Transportation Block Grant Program (STBG) a.k.a. RSTP Section 182.6 d(1) "d1 Fund" Prep'd by J. Orth STBG Distribution Summary-Revised Updated 8/8/2023MCOG FY 2023/24 Subrecipient Cooperative Agreement - City of Ukiah Page 5 of 7 EXHIBIT D Special Conditions REGIONAL EARLY ACTION PLANNING (REAP) MCOG amended its Joint Powers Agreement (JPA) in 2020 to add housing matters as a specific power, with all five member agencies approving by resolution, in order to take advantage of grant opportunities from California Department of Housing and Community Development (HCD). HCD awarded a Regional Early Action Planning (REAP) Program grant to MCOG under its Local Government Planning Support Grants Program to Councils of Governments and other Regional Entities (as described in Health and Safety Code section 50515.02), for activities that “increase housing planning and accelerate housing production in ways that align with state planning priorities, housing, transportation, equity, and climate goals” with eligible activities that include providing technical assistance, performing infrastructure planning, and conducting feasibility studies. MCOG elected to suballocate 90 percent of the grant funds to member jurisdictions for these activities, and after consultation with agency staffs, approved a distribution formula. Each agency chose one or more eligible projects to accomplish. MCOG shall reimburse each agency upon receipt of invoices for allowable costs as described in the grant proposal. Due to a time extension by HCD, projects may be carried over to Fiscal Year 2023/24. Refer to MCOG’s REAP application for details, available by request. City of Ukiah’s 2023/24 grant funding is $29,286. FUNDING AND AGENCY RESPONSIBILITIES: REAP Suballocations – Carried Over County of Mendocino $125,051 City of Ukiah 29,286 City of Fort Bragg 46,410 City of Willits 18,855 City of Point Arena 0 – fully claimed Subtotal $219,602 MCOG REAP funds carried over (of $38,325 or 10%) $ 20,197 for Grant Administration & Management TOTAL REAP Grant carried over $ 239,799 Responsible Agency Estimated Person Days Budget Funding Source Fiscal Year City of Ukiah N/A 29,286 State HCD 2020/21 MCOG FY 2023/24 Subrecipient Cooperative Agreement - City of Ukiah Page 6 of 7 Excerpt of MCOG’s REAP application: “The City of Ukiah plans to use their REAP funds to upgrade their permitting software, helping them improve the building and permit processing for residential construction. The intent of the software upgrade is to bring the City’s planning and building permitting processes more fully into the 21st century, enabling electronic plan and application submittals and routing. The Building Official has estimated this improvement will reduce the time building permit applications reviewed by 5‐15 business days (1‐3 weeks), allowing projects to more quickly receive approval, therefore reducing project completion time. It will save time and money for the building community by not requiring multiple hard copies of building plan submittals. On the planning side, the time savings are expected to be primarily on the clarity of information presented and contract routing. The City currently uses a paper application for planning permit applications and this would be replaced by an electronic application with customizable fields, allowing the division to more quickly update and customize applications for ease of use by applicants and when new ordinances and regulations are updated. The planning division expects time savings to be between 5 and 10 business days (1‐2 weeks).” Project Timeline and Budget for Eligible Activity 4 ‐ Suballocating moneys to jurisdictions or other subregional entities: Task Est. Cost Begin End Deliverable City of Ukiah Update Permitting Software $ 69,536 3/1/2021 9/30/2024 New permitting software The parties to this AGREEMENT agree to the terms of this Annual Exhibit D and acknowledge that all applicable terms and conditions of the updated Master Agreement, effective July 1, 2022, shall apply. Mendocino Council of Governments: City of Ukiah: ______________________________ _________________________________ Nephele Barrett, Executive Director Sage Sangiacomo, City Manager Date: ____________________ Date: ____________________ MCOG FY 2023/24 Subrecipient Cooperative Agreement - City of Ukiah Page 7 of 7 Oct 17, 2023