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HomeMy WebLinkAboutBKF Engineers 2022-02-18; Amendment 2 2023-08-23CITY OF UKIAH AMENDMENT NO. 2 TO PROFESSIONAL SERVICES CONTRACT 2122190 BETWEEN BKF ENGINEERS and THE CITY OF UKIAH This Amendment No. 2, entered on August 23, 2023, revises the Agreement for Engineering Services dated February 18, 2022, between the City of Ukiah and BKF Engineers, as follows. 1.Revising the guaranteed maximum dollar amount by an additional $167,266 for the additional design services needed for bid document preparation, monument re- establishment for the Urban Core Rehabilitation and Transportation Project as per Exhibit 1. Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT ON THE EFFECTIVE DATE: BKF ENGINEERS BY: DATE: PRINT NAME: CITY OF UKIAH BY: DATE: SAGE SANGIACOMO, CITY MANAGER ATTEST BY: DATE: KRISTINE LAWLER, CITY CLERK 08/23/2023 Jason Kirchmann COU No. 2122-190-A2 Sep 6, 2023 Kristine Lawler (Sep 7, 2023 07:40 PDT)Sep 7, 2023 BKF ENGINEERS 200 4th Street, Suite 300, Santa Rosa, CA 95401 | 707.583.8500 July 17, 2023 BKF No C20212351-10 Andrew Stricklin, Associate Engineer Dept. of Public Works City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Transmitted Via Email Subject: Ukiah East Perkins Widening Project Additional Service Request No. 2 Bid Document Preparation Support Services Combined Bidding and Monument Re-Establishment for Perkins Street, Gobbi Street, and Main Street Projects, Known as the Urban Core Rehabilitation and Transportation Project Dear Andrew, BKF is pleased to submit this additional service request for engineering services to provide the City with support related to a combined bid package and a combined monument re-establishment program for the merger of the Perkins Street, Gobbi Street, and Main Street projects. We understand that the City recently received funding from the California CYC Local Partnership Competitive Program Grant that will cover the construction of the three aforementioned projects (now known collectively as the Urban Core Rehabilitation and Transportation Project”) to be merged into a single project for award to a single general contractor. As the design of the improvements for each project have been executed separately, and in the case of Main Street, completed by another design firm, the City has requested that BKF support the merging of the project by preparing a combined bid package, comprised of merged drawings, a single Specification package, and single Engineer’s Cost Opinion/Bid Schedule. Additionally, the City is aware that all three project areas have existing monuments that must be preserved following construction, and that all three areas also have missing centerline monuments. To support construction and future Right of Way retracement, the City is also looking for BKF to provide a Monument Preservation and Re-Establishment Program for these same three project areas. The following scope is presented to address your request for additional services. Scope of Services TASK 12: COMBINED PROJECT BID DOCUMENT PREPARATION SUPPORT Under this task, BKF will prepare a comprehensive Plans, Specifications, and Estimate (PS&E) package for bidding and construction. This package will merge together the following separately-prepared pavement rehabilitation and utility replacements projects: ·Gobbi Street Utility Replacement Project (prepared by BKF Engineers) ·Perkins Street Intersection Widening Project (prepared by BKF Engineers) ·Main Street Utility Replacement Project (prepared by Coastland Civil Engineers) Drawings will be combined under a single cover and will include separate “chapters” associated with each project, under which the complete individually prepared plans will be presented. One set of General Notes will be developed EXHIBIT 1 July 17, 2023 Page 2 of 5 BKF ENGINEERS to cover the entire combined project, but project-specific construction notes, legends, and abbreviations will be retained. Construction details for each project will not be merger, and will remain under the cover of each project “chapter” due to the project-specific nature of many of the details. BKF will utilize Specifications and Engineer’s Cost Opinions, developed for each project, as a starting point for the merger of these documents. Final deliverables to the City will include one (1) combined plan set package, one (1) combined Project Specifications manual, and one combined Engineer’s Opinion of Probable Construction Costs. These documents will be provided to the City electronically, and can be produced in hard-copy format if requested. We have included up to eight (8) hours of staff time for meetings and coordination calls with the City to discuss items such as project name and number, measurement and payment approach, project area descriptions, and to identify funding-specifics requirements that will need to be established in the Specifications. TASK 13: MONUMENT PRESERVATION AND RE-ESTABLISHMENT Gobbi Street Right of Way Retracement, Monument Preservation, Monument Re-Establishment and Record of Survey: Based upon BKF’s previous work on the Gobbi Street Utility Replacement Project, it is the understanding of the City and BKF that sections of the Gobbi Street Right of Way have not been previously surveyed, or cannot be retraced from found monumentation, and that retracement of unrecorded or un-monumented sections of right of way will require a Record of Survey in accordance with Section 8762 of the California Land Surveyor’s Act. It is also understood that existing monuments marking the centerline of Gobbi Street, and monuments marking some of the side lines of individual properties fronting Gobbi Street, exist within the project limits exist, and that permanent monuments must be reset in order to perpetuate the position of destroyed monuments in accordance with Section 8771 of the California Land Surveyor’s Act. Additionally, it is understood that the City would like centerline monuments set or reset at intersections previously un-marked by monuments, or marked by monuments destroyed prior to this project. In total it is estimated that eight to ten (8-10) centerline monuments will be set or reset, and one to three (1-3) side line monuments will be reset in the Gobbi Street section of this project. BKF will utilize boundary information previously collected under the Gobbi Street Utility Replacement Project to expand the right of way retracement to include previously un-surveyed sections of Gobbi Street right of way within the Gobbi Street project limits, and will submit a Record of Survey to the Mendocino County Surveyor’s Office in accordance with Section 8762 of the California Land Surveyor’s Act. Said Record of Survey will document retracement of the Gobbi Street right of way as well as document resetting not more than ten (10) centerline monuments and not more than three (3) side line monuments post construction. BKF will be responsible for re- setting side line monuments destroyed during the course of construction, however, BKF will not be responsible for construction of centerline monuments. BKF engineers will be responsible for setting reference points to facilitate construction of centerline monuments by others, and BKF will also be responsible for stamping centerline monuments following monument construction by others. It is understood that lane closures may be needed during the course of centerline monument referencing, construction and stamping, and the cost of lane closure and centerline monument construction is not included in this contract. Perkins Street Monument Preservation, Monument Re-Establishment and Record of Survey: Based upon BKF’s previous work on the Perkins Street Intersection Widening Project, it is understood that the City has approved BKF to submit a Record of Survey to the Mendocino County Surveyor’s Office documenting retracement of the Perkins Street right of way within the project limits. It is understood that said Record of Survey is intended to document retracement of sections of the Perkins Street right of way that have not been previously surveyed, and that retracement of unrecorded sections of right of way requires a Record of Survey in accordance with Section 8762 of the California Land Surveyor’s Act. It is also understood that existing monuments marking the centerline of Perkins Street, and monuments marking some of the side lines of individual properties fronting Perkins Street, exist within the project limits exist, and that permanent monuments must be reset in order to perpetuate the position of destroyed monuments in accordance with Section 8771 of the California Land Surveyor’s Act. Additionally, it is also understood that the City would like centerline monuments set or reset at intersections previously un-marked by monuments, or marked by monuments destroyed prior to this project. In total it is estimated that five to seven (5- July 17, 2023 Page 3 of 5 BKF ENGINEERS 7) centerline monuments will be set or reset, and six to eight (6-8) side line monuments will be reset in the Perkins Street section of this project. BKF will expand the Record of Survey authorized by the City to document retracement of the Perkins Street Right of Way to also document re-setting not more than seven (7) centerline monuments and not more than eight (8) side line monuments post construction. BKF will be responsible for re-setting side line monuments destroyed during the course of construction, however, BKF will not be responsible for construction of centerline monuments. BKF will be responsible for setting reference points to facilitate construction of centerline monuments by others, and BKF will also be responsible for stamping centerline monuments following construction by others. It is understood that lane closures may be needed during the course of centerline monument referencing, construction and stamping, and the cost of lane closure and centerline monument construction is not included in this contract. Main Street Monument Preservation, Monument Re-Establishment and Record of Survey: BKF has not previously provided any surveying or engineering services in association with the Main Street Utility Replacement Project, however, it is understood that a retracement of the Main Street right of way within the project limits was performed by Cinquini & Passarino, Inc. (CPI). In an effort to preserve City funds, BKF has decided to partner with CPI on as a subconsultant to utilize the efficiencies that their team would bring for the monument preservation and record of survey work needed on Main Street. It is understood that monuments marking the centerline of Main Street must be reset in order to perpetuate the position of destroyed monuments in accordance with Section 8771 of the California Land Surveyor’s Act. Additionally, it is understood that the City would like centerline monuments set or re-set at centerline intersections previously un-marked by monuments, or marked by monuments destroyed prior to this project. In total it is estimated that eleven (11) centerline monuments will be re-set and six (6) additional centerline monuments will be set at intersections currenting without monuments for the Main Street section of this project. Following construction, CPI, working as a sub-consultant to BKF, will prepare a Record of Survey to document re- setting/new setting of the centerline monuments. CPI will not be responsible for construction of centerline monuments, but will set reference points for monument construction and will provide stamped brass disk for installation at the monuments. It is understood that lane closures may be needed during the course of centerline monument referencing, and the cost of lane closure and centerline monument construction is not included in this contract. TASK 14: RIGHT OF WAY EASEMENT PREPARATION Gobbi Street Right of Way Easement Legal Description & Plat Preparation: Based upon BKF’s previous work on the Gobbi Street Utility Replacement Project, it is understood that the sections of the existing and proposed public improvements fall outside existing public right of ways, and it is estimated that the City will need to acquire right of way easements affecting seven (7) properties within the project limits. BKF will prepare not more than seven (7) legal descriptions and plats describing and depicting right of way easements within the Gobbi Street project area. BKF will work with the City to determine the limits of easement areas, and will be responsible for preparation of the legal descriptions and plats describing and depicting the easement areas. BKF will not be responsible for preparation of grant documents, easement recording, or facilitating acquisition of easement rights with individual property owners. Perkins Street Right of Way Easement Legal Description & Plat Preparation: Based upon BKF’s previous work on the Perkins Street Intersection Widening Project, it is understood that the sections of the existing and proposed public improvements fall outside existing public right of ways, and it is estimated that the City will need to acquire right of way easements affecting ten (10) properties within the project limits. BKF will prepare not more than ten (10) legal descriptions and plats describing and depicting right of way easements within the Perkins Street project area. BKF will work with the City to determine the limits of easement areas, and will be responsible for preparation of the legal descriptions and plats describing and depicting the easement areas. BKF July 17, 2023 Page 4 of 5 BKF ENGINEERS will not be responsible for preparation of grant documents, easement recording, or facilitating acquisition of easement rights with individual property owners. Main Street Right of Way Easement Legal Description & Plat Preparation: Based upon evaluation of the Improvement Plans For: Main Street Utility Improvement Project prepared by Coastland Civil Engineers, it is understood that the sections of the existing and proposed public improvements fall outside existing public right of ways, and it is estimated that the City will need to acquire right of way easements affecting five (5) properties within the project limits. BKF will prepare not more than five (5) legal descriptions and plats describing and depicting right of way easements within the Main Street project area. BKF will work with the City to determine the limits of easement areas, and will be responsible for preparation of the legal descriptions and plats describing and depicting the easement areas. BKF will not be responsible for preparation of grant documents, easement recording, or facilitating acquisition of easement rights with individual property owners. OPTIONAL TASK 15: BID AND CONSTRUCTION PHASE SUPPORT SERVICES Bid Support Services: BKF can assist the City during the construction bid solicitation process on an as-needed basis. Bid support services can include the following: a. Responding to Requests for Information (RFIs) during the bid process b. Assisting the City with issuing bid addendum packages c. Summarizing and tabulating received bids This scope assumes that BKF would support the bidding of the combined project. We will address design-related questions as they pertain to either the Perkins Street or Gobbi Street project, but will coordinate with Coastland Civil Engineering to facilitate technical design responses for any questions related to the Main Street project. Construction Support Services: BKF can allocate time to support the Contractor and Design Team during the construction phase of the Perkins Street and Gobbi Street projects. Anticipated services include written responses to RFIs, review of submittals, and drawing revisions as needed. Preparation of record drawings based on the Contractor’s as-builts can also be provided as part of this service. It is assumed that the City will either retain the services of Coastland Civil Engineering for Construction Support for the Main Street project, or will engage the services of a City-authorized third-party Construction Manager to make interpretations of and changes to the Main Street design during construction. Construction Meetings: BKF can attend site meetings with the Contractor during the construction process. Anticipated meetings include the following: a.pre-construction meeting b.three (3) interim site visits c.final punch-list walk Scope Qualifications and Assumptions BKF’s services are limited to those expressly set forth in the scope. BKF shall have no other obligations or responsibilities for the project, except as provided in this proposal letter, or as agreed to in writing. BKF will provide our services consistent with the professional skill and care ordinarily provided by consultants practicing in the same locality under similar circumstances. Our services shall be limited to those expressly summarized in this proposal and we shall have no other obligations or responsibilities, unless otherwise agreed upon. As we will be processing design documents from others, the following assumptions apply to our services: ·The City will provide BKF with a digital, signed copy of the Main Street design drawings, special provisions (in word format) and the Engineer’s Opinion of Probable Construction Costs (in excel format) ·It is assumed that the City will retain the services of the Main Street designer for bid and construction phase July 17, 2023 Page 5 of 5 BKF ENGINEERS support. BKF will not be providing any bid or construction related support regarding the design elements or drawing interpretations for the Main Street project. Schedule BKF is able to commence working on this project immediately upon your authorization to proceed. We understand that the combined bid documents need to be completed by the end of September 2023 to allow time for City Council authorization, bidding, and award prior to the end the 2023 year. Fees for Professional Services SCOPE OF SERVICES: BKF proposes to provide the services on a Time & Materials basis as noted in the table below. TASK DESCRIPTION FEE 12 Combined Project Bid Document Preparation Support $20,492 13 Monument Preservation and Re-Establishment $96,766 14 Right of Way Easement Preparation $50,008 TOTAL CIVIL FEE $167,266 In addition, please budget $1,000 for reimbursable expenses. Reimbursable expenses are anticipated for reproduction, mileage, express and messenger deliveries, and computer deliverable plots. Reimbursable expenses will be billed on a cost plus 10-percent markup basis. OPTIONAL SERVICES: At your request, BKF can provide the following optional services on a time and materials not to exceed basis in accordance with the attached rate schedule. OPTIONAL TASK FEE Optional Task 15 – Bid and Construction Phase Support Services $33,937 This additional service request is an amendment to our Professional Services Agreement between BKF Engineers and the City of Ukiah, dated February 18, 2022. All terms of said agreement will remain the same except for the scope and fee items explicitly stated herein. Should you have any questions, or would like additional clarification on any aspect of the scope of work, please feel free to contact me at 707-583-8536. Respectfully, BKF Engineers ___________________________ Becky Dower, PE Project Manager