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HomeMy WebLinkAboutMin 08-16-06lm m 1 1 1 Si m CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting Minutes CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 August 16, 2006 6:00 p.m. ROLL CALL 6:04:31 PM Councilmembers Present: Crane, M¢Cowen, Baldwin and Mayor Ashiku. Councilmember Absent: Rodin Staff Present: City Manager Horsley, City Attorney Rapport and City Clerk Petersen PLEDGE OF ALLEGIANCE Led by Mayor Ashiku Mayor Ashiku stated that an "Urgency Item - Rejection of Bid for Lake Mendocino Hydroelectric Plant Tainter Valve Modification Project" has been included in the Agenda packet, asking for Council to take action to agendize the item stating Council action would prevent undue delay in construction and action to reject the bid is required prior to the next regularly scheduled meeting. M/S Baldwin/McCowen to place the Urgency Item on the agenda. Motion carried by the following roll call vote: AYES: Crane, McCowen, Baldwin and Mayor Ashiku; NOES: None; ABSTAIN: None; ABSENT: Rodin Item agendized under .New Business Item 11.g. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS None PETITIONS AND COMMUNICATIONS None APPROVAL OF MINUTES M/S McCowen/Baldwin to approve Agenda Items. 5 a. 5.b and 5.c as submitted a. Special Meeting Minutes of May 31,2006 b. Regular Meeting Minutes of June 7, 2006 c. Special Meeting Minutes of July 20, 2006 - Fire Master Plan Motion carried by a unanimous voice vote with Councilmember Rodin absent RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. M/S Baldwin/McCowen to approve Consent Calendar items "a" through "r' as follows: . Si 10. 11. ao c. do e. g. h. k. m. Motion Ashiku Report of Disbursements for the Month of July 2006 Status of the Lake Mendocino Hydroelectric Power Plant Equipment Refurbishment Emergency Rejection of Claim for Damages Received From Corey Gray and Referral to the Joint Powers Authority, Redwood Empire Municipal Insurance Fund Approve Purchase of GIS ARCHINFO Software from ESRI in an Amount Not to Exceed $12,500 Notification to Council Concerning Purchase of a RACO Verbatim Alarm Autodialer with Cellular Capabilities from Jensen Instrument Company for the Amount of $5899.31 plus Shipping Notification of the Purchase of Two Chessall Model 392 Chart Recorders from MANCO for the Amount of $6,185.20 Notification to Council Concerning the Purchase of One Chemtrac Streaming Current Monitor Model SCM2500XRD from Vineyard Sales for the Amount of $6,195.63 plus Shipping Authorization to Accept Proposal for Department Head Classification and Compensation Study in Amount of $10,750 Notification to Council Concerning the Emergency Repair of the Generator Unit at the Water Treatment Plant by Cummins-West in amount of $5,334.34 Award of Bid To Lake County Electric Supply for the Purchase of Light Fixtures for the Renovation of the Lighting Systems for Fields I and 2 at the Ukiah Sports Complex in the Amount of $38,732.25 Approve 2005 Waste Generation Study for the City of Ukiah to the California Integrated Waste Management Board on Progress in Reducing Solid Waste and Creating a New Base Year StudY for 2005 Award of Bid for the Purchase of Three Toyota Prius Hybrid Vehicles and One Toyota Camry Hybrid Vehicle from Hansel Toyota in the Amount of $107,812.19 and Approve Budget Amendment in the Amount of $7,812.19 Report to City Council Regarding the Purchase of Replacement Ballasts and Lamps from Lake County Electric and Supply for Anton Stadium and Other Various Park Facilities in the Amount of $5,014.98 carried by the following roll call vote: AYES; Crane, McCowen, Baldwin and Mayor NOES: None ABSTAIN: None ABSENT: Rodin AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcOmes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. None PUBLIC HEARINGS (6:15 PM) None UNFINISHED BUSINESS None NEW BUSINESS a. Introduction of Ordinance Amendinq Ukiah City Code Sections 1521 And 152~ Governinq Procurement Procedures 6:00:08 P]VI City Attorney Rapport reported changes to page 6 of the proposed Ordinance: Under "C" Other Contracts, 1.c. third line: Change "C.4" and "C.5" to "C2" and C3"; and, delete the reference to water. City Attorney Rapport stated he had discussed with a member of the Uniform Public Construction Cost Accounting Commission whether certain city utility systems, such as the electric utility, are exempt from the public bidding requirements of the Uniform Public Construction Cost Accounting Act. The Commissioner has offered to present this issue to the State Controller, if the City Attorney submits the question in writing to the Commissioner. The Controller has the authority to request an Attorney General Opinion on the issue. Discussion followed regarding the use of contractors' lists, including the formal bidding list, when soliciting proposals for various types of goods and services. The City Attorney agreed to. revise the ordinance, after consulting with the Purchasing Officer, to address the use of bidders' lists and to report back information on the Commission investigation of bidding irregularities in the City of Redding. He agreed to bring this item back at the regular City Council meeting of September 6, 2006. b. Review and DiScussion of Airport Commission Application Process - McCowen 6:28:13 PM Councilmember McCowen reported that the recent appointment to several Commissions and Boards brought this matter to his attention, as the appointment practices are not consistent. A brief discussion ensued with Councilmembers concurring that the discussion of this matter should be continued until Councilmember Rodin is available. Matter continued to a Special Meeting on Monday, August 21, 2006. c. Discussion and Possible Action on Residency Requirement for City Boards and Commissions - McCowen 6:39:04 PM Councilmember McCowen stated he believes it would be valuable to have the opportunity for County residents to have a voice on the City's boards and commissions and to eliminate the current requirement that County residents must reside within the City's sphere of influence.. Representation on these boards or commissions would be filled by City residents, with a minority being filled by county residents. Public Comment Opened Judy Pruden stated that it could be beneficial to have a broader area to recruit individuals from who may obtain the skill sets that are needed. Ms Pruden additionally stated that non-city residents are not familiar with the city's processes, codes and procedures. Staff was directed to identify the purpose of each board and commission, and to look at those boards or commissions that could be combined. Matter continued to a Special Meeting on Monday, August 21, 2006. d. Discussion of the North Fire Station Property Detachment from the City of Ukiah6:$7:14 PM City Manager Horsley advised that the North Fire Station sold in 2003. The sale automatically resulted in detaching the property from the City. For LAFCO purposes, a resolution adopted by the City Council which detaches the property from the City is required. Discussion followed regarding looking at existing boundaries to ensure they are up to date. Consensus of the Council was to continue this matter and bring back a resolution formalizing the detachment from the City, at the September 6, 2006 meeting. Staff was also asked to bring back a list of City properties outside the city limits, showing which ones were annexed or not, and where the City serves water outside its boundaries. e. Discussion and Direction Regarding League of California Cities ResolutionsT:07:20 PM Councilmembers unanimously agreed that the City's delegate to the League of California Cities, Councilmember Rodin, be authorized to exercise her judgment in deciding how to vote on 12. 13. 14. 15. resolutions being brought before the delegates at the Annual Conference. f. Discussion of Succession Plannino 7:09:48 PM Matter continued to a Special Meeting on Monday, August 21, 2006 when Councilmember Rodin will be present. g. Ur(3ency Item - Rejection of bid for Lake Mendocino Hydroelectric Plant Tainter Valve Modification Proiect 7:12:52 PM Councilmember Crane questioned whether the repair of the tainter valve could be performed by City staff and questioned if it would be practical to divide the work down changing the scale and make it more attractive to local contractors. M/S Crane/Baldwin move to reject the bid from Richardson Engineering Contracts in the amount of $419,454. Public Comment Opened No response from the public Public Comment Closed Staff directed to look at the feasibility of breaking the project into components and going out to bid. If not feasible, proceed with staff recommendation. Councilmember Crane to discuss matter with Mead and Hunt, the City's Engineers on this project, and with Murray Grande, Interim Utility Director. Motion carried by the following roll call vote: AYES: Crane, McCowen, Baldwin and Mayor Ashiku; NOES: None; ABSTAIN: None ABSENT: Rodin COUNCIL REPORTS 7:20:51 PM None CITY MANAGER/CITY CLERK REPORTS City Manager Horsley handed out information that Congressman Mike Thompson will be presenting certificates of appreciation to the Swift Water Rescue Team in recognition of their efforts during the floods in January 2006, on Friday August 18, 2006. City Attorney Rapport reported the Ordinance agendized for July 19, 2006 to amend the City of Ukiah's Campaign finance Reform Law was introduced however, adoption was not agendized for the August 2, 2006 meeting and final adoption did not occur. Council asked to consider adopting this matter at a Special meeting on Monday, August 21, 2006. CLOSED SESSION ADJOURNMENT Meeting adjourned to sit as the Ukiah Redevelopment Agency at 7:26:09 PM Reconvened at 7:44 PM There being no further business, meeting adjourned at 7:44:2! PM '-~'ail Petersen, City Clerk