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HomeMy WebLinkAbout2020-09-16 PacketPage 1 of 5 City Council Regular Meeting AGENDA Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 Register for Ukiah City Council Regular Meeting at: https://attendee.gotowebinar.com/register/6116794701044618766 After registering, you will receive a confirmation email containing information about joining  the webinar. Alternatively, you may view the meeting (without participating) by clicking on the  name of the meeting at www.cityofukiah.com/meetings.  September 16, 2020 ­ 6:00 PM 1. ROLL CALL     2. PLEDGE OF ALLEGIANCE     3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS      3.a. Presentation and Possible Direction Regarding the Mendocino County Continuum of Care's  Strategic Plan for Addressing Homelessness in Mendocino County.    Recommended Action: 1. Receive presentation and provide direction to Staff, if warranted; and 2. Endorse the Mendocino County Continuum of Care's Strategic Plan for Addressing  Homelessness in Mendocino County.      Attachments:  1.CoC Strategic Plan Presentation Ukiah 2.Strategic Plan to Address Homeless in Mendocino County       4. PETITIONS AND COMMUNICATIONS     5. APPROVAL OF MINUTES      5.a. Approval of the Minutes for the September 2, 2020, Regular Meeting.    Recommended Action: Approve the Minutes of September 2, 2020, Regular Meeting, as  submitted.     Attachments:  1.2020­09­02 Draft Minutes       6. RIGHT TO APPEAL DECISION       Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The  City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time  within which the decision of the City Boards and Agencies may be judicially challenged.     Page 1 of 268 Page 2 of 5 7. CONSENT CALENDAR       The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.  Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will  be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will  approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.      7.a. Report of Disbursements for the Month of July 2020.    Recommended Action: Approve the Report of Disbursements for the Month of July 2020.      Attachments:  1.July 2020 Summary of Disbursements 2.Account Codes for Reference  3.Object codes for Reference 4.July 2020 Disbursement Detail        7.b. Possible Adoption of the Ordinance Amending Division 5, Chapter 2 of the City Code to  Designate the Entity Authorized to Make Determinations on Livestock Permits.     Recommended Action: Approve the adoption of the Ordinance Amending Division 5, Chapter 2 of  the City Code to Designate the Entity Authorized to Make Determinations on Livestock Permits.     Attachments:  1.Livestock Permitting Ordinance Introduced        7.c. Adoption of Resolution Approving Records Destruction.    Recommended Action: Adopt resolution authorizing the destruction of outdated documents.     Attachments:  1.Resolution with Exhibit A        7.d. Determination of Notification of Intent to Adjust Curbside Collection and Transfer Station  Service Rates in compliance with solid waste contracts.    Recommended Action: Confirm the determination of the City Manager, as reported here, of  compliance with the provisions of the agreements between the City of Ukiah and Ukiah Waste  Solutions, Inc. and Solid Waste Systems, Inc. regarding  the company's notice of intent to adjust  curbside collection and transfer station rates.      Attachments:  1.UWS Rate Package 2021 2.SWS Rate Package 2021        7.e. Review Landfill Closure Financial Plan Update.    Recommended Action: Receive and file update to the Landfill Closure Financial Plan.      Attachments:  1.CC Reso­Establishing Funding Closure­Ukiah Solid Waste Disposal 2.Annual Inflation Factor Report 2019       Page 2 of 268 Page 3 of 5  7.f. Award of Purchase for Rental of Street Sweeper from Owen Equipment, Inc. in the Amount of  $10,671 per Month and Approval of Corresponding Budget Amendment.    Recommended Action: Award of purchase of rental Street Sweeper from Owen Equipment, Inc. in  the amount of $10,671 per month and approval of corresponding budget amendment.     Attachments:  1.Quote        7.g. Approve Amended Scope of Work in Pioneer Law Group Retainer Agreement.    Recommended Action: Approve and authorize City Manager to sign Engagement Letter  Amendment 1, with the Pioneer Law Group.     Attachments:  1.Engagement Letter ­ Amendment I       8. AUDIENCE COMMENTS ON NON­AGENDA ITEMS       The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,  you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you  may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not  more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in  which the subject is not listed on the agenda.     9. COUNCIL REPORTS     10. CITY MANAGER/CITY CLERK REPORTS     11. PUBLIC HEARINGS (6:15 PM)      11.a. Conduct a Public Hearing to Consider Adoption of a Resolution Authorizing Submittal of an  Application in Response to the 2020 State Community Development Block Grant Program ­  Coronavirus Response Round 1 Notice of Funding Availability; and Approve Corresponding  Budget Amendments if Awarded the Grant.     Recommended Action: Conduct public hearing and adopt a resolution authorizing the submittal  of an application in response to the 2020 State Community Development Block Grant Program ­  Coronavirus Response Round 1 Notice of Funding Availability, and approve corresponding  budget amendments if awarded the grant.      Attachments:  1.CDBG­CV1 NOFA 2.CARES­Programs­for­CDBG­Grantees­Enterprise 3.CDBG­CV1 Jurisdiction Allocations 4.Resolution­ 2020 CDBG­CV1 application       12. UNFINISHED BUSINESS     Page 3 of 268 Page 4 of 5  12.a. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus  (COVID­19) Emergency Including Operational Preparedness and Response; Continuity of City  Operations and Services; Community and Business Impacts; and Any Other Related Matters.    Recommended Action: Receive status report and consider any action or direction related to the  Novel Coronavirus (COVID­19) Emergency including operational preparedness and response;  continuity of City operations and services; community and business impacts; and any other  related matters.     Attachments: None        12.b. Follow­up Review of Unfunded Accrued Liability Financing Strategy with CalPERS and  Approval of Recommended Repayment Plan.    Recommended Action: Approve final recommended unfunded accrued liability financing strategy  and payment shape as presented by staff.     Attachments:  1.Ukiah UAL Restructuring Analysis 200910        12.c. Approval of Contract Amendment with Carollo Engineers for the Design Efforts of the Recycled  Water Phase 4 Project.    Recommended Action: Approve Contract Amendment Seven with Carollo Engineeers for the  Design Efforts of the Recycled Water Phase 4 Project.     Attachments:  1.Amendment No 7_9Sept2020        12.d. Receive and File Fourth Quarter Financial Report.    Recommended Action: Receive and file report.     Attachments: None       13. NEW BUSINESS      13.a. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,  Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).     Recommended Action: Receive report(s).  The Council will consider modifications to committee  and ad hoc assignments along with the creation/elimination ad hoc(s).          Attachments:  1.2020 City Council Special Assignments       14. CLOSED SESSION ­ CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING      14.a. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(2)) Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number  of potential cases: 3)    Recommended Action: Confer in Closed Session     Attachments: None       Page 4 of 268 Page 5 of 5  14.b. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(4)) Deciding whether to initiate litigation pursuant to paragraph (4) of subdivision (d) of  Government Code Section 54956.9 (Potential Cases: 1)    Recommended Action: Confer in Closed Session     Attachments: None        14.c. Conference with Legal Counsel – Existing Litigation  (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK­CVPT­2018­70200    Recommended Action: Confer in Closed Session     Attachments: None        14.d. Conference with Legal Counsel – Existing Litigation  (Cal. Gov’t Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case    No. SCUK­ CVPT­15­66036    Recommended Action: Confer in Closed Session     Attachments: None        14.e. Conference with Labor Negotiator (54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units    Recommended Action: Confer in Closed Session     Attachments: None        14.f. Conference with Real Property Negotiators  (Cal. Gov’t Code Section 54956.8) Property:  APN Nos: 157­050­03, 157­060­02, 157­050­04, 157­050­03, 157­030­02, 157­050­ 01, 157­050­02, 157­050­10, 157­050­09, 157­070­01, 157­070­02, 003­190­01 Negotiator: Sage Sangiacomo, City Manager;  Negotiating Parties: Dave Hull and Ric Piffero  Under Negotiation: Price & Terms of Payment    Recommended Action: Confer in Closed Session     Attachments: None       15. ADJOURNMENT     Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed  in order for you to attend.  The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon  request.  Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public  inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA  95482, during normal business hours, Monday through  Friday, 8:00 am to 5:00 pm.   I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main  entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this  agenda. Kristine Lawler, City Clerk Dated: 9/11/20   Page 5 of 268 Page 1 of 2 Agenda Item No: 3.a. MEETING DATE/TIME: 9/16/2020 ITEM NO: 2020-566 AGENDA SUMMARY REPORT SUBJECT: Presentation and Possible Direction Regarding the Mendocino County Continuum of Care's Strategic Plan for Addressing Homelessness in Mendocino County. DEPARTMENT: City Manager / Admin PREPARED BY: Shannon Riley, Deputy City Manager PRESENTER: Shannon Riley, Deputy City Manager and Daniel McIntire, RCHDC ATTACHMENTS: 1. CoC Strategic Plan Presentation Ukiah 2. Strategic Plan to Address Homeless in Mendocino County Summary: The Mendocino County Homeless Continuum of Care has developed and adopted a Strategic Plan for Addressing Homelessness in Mendocino County and is seeking endorsement from the Ukiah City Council. The Plan will be presented by the Co-Chairs of the Strategic Planning Committee. Background: The Continuum of Care (CoC) is a collaborative of over 31 public agencies and private non- profits organizations throughout the County that serve the unsheltered population. While funding for homeless services generally flows through the County of Mendocino and the CoC, the significant impacts of homelessness are felt by the cities, particularly by Police, Fire, Streets, and Parks Departments. Therefore, the City of Ukiah has maintained a presence at CoC meetings; Police Captain Sean Kaeser sits on the Board to represent law enforcement, and Deputy City Manager Shannon Riley serves on the Strategic Planning Committee. Additional background is provided in the August 17, 2020, letter to the City Council, provided as Attachment #1. Discussion: Over the course of several months, the Strategic Planning Committee worked to develop a strategic plan that would provide a mechanism for improved service coordination, transparency in decision- making and funding allocation, and improved collaboration between stakeholders. This plan was adopted by the full CoC board in April, and subsequently endorsed by the Mendocino County Board of Supervisors in August. (Attachment #2) Shannon Riley and Daniel McIntire (RCHDC), co-chairs of the Strategic Planning Committee, will present and seek endorsement for the plan. There is no fiscal impact to the City of Ukiah associated with the endorsement of this plan. Recommended Action: 1. Receive presentation and provide direction to Staff, if warranted; and 2. Endorse the Mendocino County Continuum of Care's Strategic Plan for Addressing Homelessness in Mendocino County. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A Page 6 of 268 Page 2 of 2 FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Mendocino County Continuum of Care Page 7 of 268 Mendocino County Homeless Services Continuum of Care August 17, 2020 Ukiah City Council 300 Seminary Avenue Ukiah, California 95482 Re: Mendocino County Homeless Services Continuum of Care’s Strategic Plan for Addressing Homelessness in Mendocino County To Mayor Crane, In August of 2019, a subcommittee of the Mendocino County Homeless Services Continuum of Care (MCHSCOC) began developing a strategic plan for addressing homelessness in our county. The Continuum of Care is a collaborative of over 31 public agencies and private non-profits organizations throughout the County that serve the unsheltered population; admittedly, it is a fragmented system. A key focus of the new strategic plan is to deal with the fragmented approach to serving the unsheltered population in the county. The development of this strategic plan is long overdue, and its implementation is particularly urgent in light of the fact that significant funding is now being allocated directly to Continuums of Care. Therefore, this document fulfills Federal and State requirements that local jurisdictions have a community plan for addressing homelessness. However, equally important, an effective strategic plan provides a shared vision and transparency of decision making related to this important community crisis; further, it provides the framework necessary to effectively prioritize projects and to efficiently and fairly allocate funding. The Plan recognizes that transforming our County’s homeless service system will also require close collaboration with community members and key stakeholders, elected officials, agency staff, service and housing providers, and people with lived experience of homelessness. Thus, the Plan includes goals related to strengthening collaboration both between the CoC and the broader community and within the CoC governing body itself. On April 27, 2020, the MCHSCOC governing board reviewed and formally adopted the attached strategic plan. However, no one entity alone can solve homelessness. Therefore, we are respectfully submitting this plan for your jurisdiction’s review and endorsement, and would like to request the opportunity to do a brief presentation for the full Council at one of your regularly scheduled meetings. Please contact Shannon Riley at sriley@cityofukiah.com to coordinate a date and time that works for your agency. Sincerely, Daniel McIntire Shannon Riley Chair, Strategic Planning Committee Co-Chair, Strategic Planning Committee Cc: Kristine Lawler, City Clerk and Sage Sangiacomo, City Manager ATTACHMENT 1 Page 8 of 268 STRATEGIC PLAN TO ADDRESS HOMELESSNESS IN MENDOCINO COUNTY Adopted by the Mendocino County Homeless Services Continuum of Care on April 27, 2020 ATTACHMENT 2 Page 9 of 268 Strategic Plan to Address Homelessness in Mendocino County page 2 ACKNOWLEDGEMENTS Mendocino County Homeless Services of Continuum of Care—Strategic Planning Committee Shannon Riley City of Ukiah Lisa Judd Community Development Commission of Mendocino Co. Angelica Millan Legal Services of Northern California Wynd Novotny Manzanita Services Carla Harris/Lynelle Johnson Mendocino Coast Hospitality Center Veronica Wilson/Megan Van Sant/Heather Criss Mendocino County Health and Human Services (non-voting) Blythe Post/Brady Nord Mendocino County Office of Education Que B. Anthnoy Individual—formerly unsheltered Judy Albert Project Sanctuary Sage Wolf Redwood Community Services Dan McIntire/Ryan LaRue Rural Communities Housing Development Corporation Mendocino County Board of Supervisors Ad Hoc Committee on Homelessness Dan Gjerde John McCowen Technical Assistance Collaborative Lisa Sloan Jenna Espinosa Mendocino County Homeless Services Continuum of Care Governing Board Dan McIntire, RCHDC (Co-Chair) Organization representing a housing developer Jacque Williams, Ford Street Project (Co-Chair) Organization addressing needs of persons w/chronic substance abuse Veronica Wilson, HHSA (CoC Secretary, non-voting) Collaborative Applicant/Administrative Entity Lisa Judd, Community Development Commission Public Housing Authority Diana Clarke, Ukiah Senior Center Organization addressing needs of seniors Judy Albert, Project Sanctuary Organization addressing needs of victims of domestic violence Grace Peeler-Stankiewicz, MCAVHN Organization addressing needs of persons with HIV/AIDS Zenia Leyva Chou, Mendocino Community Health Clinics Organization providing health care services to the homeless Wynd Novotny, Manzanita Services Organization addressing needs of persons with serious mental illness Karen Lovato, HHSA County of Mendocino Amanda Archer, Mendocino County Youth Project Organization addressing needs of unaccompanied minors Carla Harris, Mendocino Coast Hospitality Center Shelter Representative, Coast Sean Kaeser, Ukiah Police Department Organization representing law enforcement Sandra Stolfi, Veterans Administration Organization addressing needs of veterans Que B. Anthnoy Individual representing people currently or formerly unsheltered Lindsey Spencer, Adventist Health Organization addressing needs of chronically homeless Sage Wolf, Redwood Community Services Shelter representative, North/Inland Blythe Post, Mendocino County Office of Education Organization serving the needs of children Page 10 of 268 Strategic Plan to Address Homelessness in Mendocino County page 3 I. INTRODUCTION The purpose of the Mendocino County Strategic Plan to Address Homelessness (“Plan”) is to share with the community a common agenda and plan of action to make homelessness RARE, BRIEF, and only ONE TIME. The Plan was developed by the Strategic Planning Committee of the Mendocino County Homeless Services Homeless Continuum of Care (MCHSCoC), a collaborative of over 31 public agencies and private non-profit organizations throughout the County that serve the unsheltered population. The Plan was reviewed by the MCHSCoC governing board and formally adopted on April 27, 2020. The following jurisdictions have also adopted this Plan: XXX, XXX, XXX. This Plan also fulfills Federal and State requirements that local jurisdictions receiving funding from the U.S Department of Housing and Urban Development (HUD) have a community plan for addressing homelessness. Mendocino County’s CoC is the U.S Department of Housing and Urban Development (HUD) designated Homeless Continuum of Care for Mendocino County, with the County providing project monitoring and fiduciary oversight.1 This Plan is also seeks seeking to address the fragmentation that currently exists in the system, which diminishes the effectiveness of homelessness-related funding, service delivery, and system performance. The Plan recognizes that transforming our County’s homeless service system will also require close collaboration with community members and key stakeholders, elected officials, agency staff, service and housing providers, and people with lived experience of homelessness. Thus, the Plan includes two additional goals related to strengthening collaboration both between the CoC and the broader community and within the CoC governing body itself. 1 HUD requires that each Homeless Continuum of Care develop a plan that coordinates implementation of a housing and service system, conducts a Point-in-Time count of homeless persons, analyzes needs and provides strategies to address gaps in housing and services, provides information required to complete the Consolidated Plan(s), and plans for and evaluates performance of Emergency Solutions Grant (ESG) recipients. https://www.hudexchange.info/coc/coc-program- law-regulations-and-notices/ Page 11 of 268 Strategic Plan to Address Homelessness in Mendocino County page 4 II. HOMELESSNESS IN MENDOCINO COUNTY Mendocino County covers 3,506 square miles of mostly mountainous terrain, making it the 15 th largest among California’s 58 counties—almost equal in geographic size to the states of Delaware and Rhode Island combined. The population of Mendocino County is 89,009.2 Ukiah, the County Seat of Government, is the largest city in the County, with a population of 16,296. Fort Bragg, the primary population center on the coast, has a population of 7,478. Approximately 15% of Mendocino County residents reside in one of the County’s four federally- designated Frontier Communities, which are communities with a population density of 6 or fewer people/square mile. Mendocino County’s population is 66% White, 24% Hispanic, 6% Native American, and 4% bi-racial or other ethnicities and includes 10 Native American Indian Rancherias. However, the ethnic profiles of Mendocino County’s public schools—where, on average, 43% of students are Hispanic and 44% are White—illustrates the changing demographics of the County. Mendocino County’s scenic beauty contrasts sharply with a depressed economy and associated high levels of poverty. The median household income in Mendocino County is $46,528, just 69% of the statewide median of $67,169, and 16% of families live below the federal poverty level, compared to 11% of families Statewide (American Community Survey, February 2019 update). And, like the rest of California, Mendocino County has a shortage of rental units affordable and available to those most vulnerable to losing their housing—e.g., households with extremely low-incomes, which are those at or below the poverty guideline or 30% of their area median income. Many of these households are severely cost burdened, spending more than half of their income on housing. They are thus more likely than other renters to experience unstable housing situations like evictions. Not surprisingly, areas of high poverty and a high share of rentals are associated with higher rates of homelessness. Right now in California there are 22 units available and affordable for every 100 households with extremely low incomes (NY Times 1/14/2020). While a number of factors heighten the risk of homelessness, poverty, leading to the inability to pay for housing, is the single greatest risk factor for homelessness.3 These factors include being African American, a member of an immigrant community, a new mother, Native American, LGBTI, having a history of incarceration, mental health or substance use problems, adverse childhood experiences, social isolation, experiencing interpersonal violence, low wage work, chronic health problems, a prior history of homelessness, and spending >50% household income on rent. The association between poverty and homelessness holds true in Mendocino County where, according to the Homelessness Needs Assessment and Action Steps for Mendocino County prepared in March 2018 by Dr. Robert Marbut (“Homeless Assessment”), 2 California Department of Finance estimates for January 2019. 3 Margot Kushel, MD., Professor of Medicine, UCSF, Center for Vulnerable Populations. Presentation at Kaiser Permanente, October 18, 2018. Page 12 of 268 Strategic Plan to Address Homelessness in Mendocino County page 5 the majority of the County’s homeless (61%) were living in Mendocino County, a high-poverty county, when they became homeless. Nationally, the demographics of homelessness are changing as the baby boomer generation ages. Whereas in the early 1990s, 11% of single adults experiencing homelessness were aged 50 and over, by 2003, this rate had increased to 37%. Currently, approximately half of single adults who are homeless nationally are aged 50 and older.4 In Mendocino County, according to the Homeless Assessment, the median age for individuals experiencing homelessness is 46, which means that half of the homeless in Mendocino County are over 46 years of age—slightly younger median of 50 years of age. Nationally, approximately half of those who are homeless and aged 50 and older had their first ever experience of homelessness after the age of 50. In comparison, the median age an individual starts experiencing street-level homelessness in Mendocino County (or before moving to Mendocino County) is 41 years of age, again younger than the national median. The aging of the unsheltered population has critical policy implications because adults in their 50s and 60s who are homeless experience premature aging, having the health characteristics of people 20 years older. Counting Mendocino County’s Homeless Population [This explanation of the following point-in-time count is from the website of the National Alliance to End Homelessness (https://endhomelessness.org/resource/what-is-a-point-in-time- count/).] The U.S. Department of Housing and Urban Development (HUD) requires that communities receiving federal funds from the McKinney-Vento Homeless Assistance Grants program conduct a count of all people experiencing homelessness in the last week of January annually. Electronic administrative records are used to enumerate people living on the streets and in emergency shelters and transitional housing. In an unsheltered counting effort, outreach workers and volunteers are organized to canvas Homeless Continuum of Care to enumerate the people who appear to be living in places not meant for human habitation. During these point-in-time counts, communities are required to identify whether a person is an individual, a member of a family unit, or an unaccompanied youth under the age of 18 or age 18 to 24. In addition, communities must identify if a person is chronically homeless, indicating long-time or repeated homelessness, and the presence of a disability. Why do we Count? Point-in-time counts are important because they establish the dimensions of the problem of homelessness and help policymakers and program administrators track progress toward the goal of ending homelessness. The first of these counts was conducted in January 2005. Although the counting methodology has changed several times since then, we nevertheless 4 Margot Kushel, MD., Homelessness in older adults: Causes, consequences, & prevention, September 27, 2018. UCSF Center for Vulnerable Populations. Page 13 of 268 Strategic Plan to Address Homelessness in Mendocino County page 6 have data for Mendocino County’s CoC for the last 15 years. Collecting data on homelessness and tracking progress can inform public opinion, increase public awareness, and attract resources to address the problem. HUD uses information from the local point-in-time counts, among other data sources, in the congressionally-mandated Annual Homeless Assessment Report to Congress (AHAR). This report is meant to inform Congress about the number of people experiencing homelessness in the U.S. and the effectiveness of HUD’s programs and policies in decreasing those numbers. On the local level, point-in-time counts help communities plan services and programs to appropriately address local needs, measure progress in decreasing homelessness, and identify strengths and gaps in a community’s current homelessness assistance system. The point-in-time counts are not without limitations. There is variation in count methodology year-to-year within and across communities. Unsheltered counts have more limitations than sheltered counts. Thus, there is more variation in the methodology used to arrive at unsheltered counts. Point-in-time counts are, however, the only annual measure that enumerates people experiencing unsheltered homelessness in addition to those who are sheltered. (The U.S. Census strives to include people who are un sheltered in its once per decade census count.) And, despite its flaws, the annual point-in-time counts result in the most reliable estimate of people experiencing homelessness that we have and from which progress can be measured. Counting Youth One gap that exists in these point-in-time counts is the coverage of unaccompanied youth (or those living separately from any family members) under the age of 25. Despite the fact that point-in-time counts are required to collect the number of unaccompanied youth under the age of 18, those numbers do not appear accurate, with many CoCs reporting that there are zero unaccompanied youth in their communities. Youth may be afraid or unwilling to enter individual shelters, and communities typically have scarce resources, beds, and units dedicated to youth. Moreover, unaccompanied youth are often not engaged with traditional homelessness assistance programs and congregate in different areas than older individuals experiencing homelessness. This means that, in most communities, the required count of sheltered youth is more likely a count of beds available to youth as opposed to the number of youth who need shelter. Without adequate coverage of homeless youth in point-in-time counts, there is a danger that they will continue to be underserved. Children and youth living with their parent(s) in vehicles are also difficult to count accurately. For example, the point-in-time count attempts to count families who sleep in vehicles. But many families sleeping in vehicles do not park overnight where there are other people sleeping in vehicles because of safety concerns for children. Thus, many may be missed in the count. However, children and youth who are unsheltered but enrolled in school are counted by Mendocino County Office of Education’s Foster and Homeless Youth Services (FHYS) program. The definition of homeless children and youth that FHYS uses is from the McKinney-Vento Homeless Assistance Act, which ensures educational rights and protections for children and Page 14 of 268 Strategic Plan to Address Homelessness in Mendocino County page 7 youth experiencing homelessness. Homeless children and youth are those who lack a fixed, regular, and adequate nighttime residence. This definition also includes:  Children and youth who are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason.  Children who may be living in motels, hotels, trailer parks, shelters, or awaiting foster care placement.  Children and youth who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings.  Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings.  Migratory children who qualify as homeless because they are children who are living in similar circumstances listed above. According to FHYS, there were 1,058 children and youth in 2019 in Mendocino County who met the McKinney-Vento definition of homelessness. The highest rate of child and youth homelessness is in Round Valley where 41% of children and youth were homeless in 2019. Mendocino County’s Point in Time Counts Following are results from Mendocino County’s point-in-time counts for the past four years, with the exception of the count of homeless veterans, which includes a column for the point-in- time count from 2011. This table indicates a steep decline in the numbers of unsheltered veterans. This is a result of the Veterans Administration’s commitment to applying Housing First principles to caring for homeless veterans. TOTAL POPULATION PIT COUNT DATA 2016 PIT 2017 PIT 2018 PIT 2019 PIT Total Sheltered and Unsheltered Count 1242 1238 880 785 Emergency Shelter Total 117 113 94 80 Safe Haven Total 0 0 0 0 Transitional Housing Total 75 47 63 167* Total Sheltered Count 192 160 157 247 Total Unsheltered Count 1050 1078 723 538 * FEMA HOUSING BROUGHT TO THE COUNTY FOLLOWING 2017 WILDFIRES ACCOUNTS FOR THE STEEP INCREASE IN TRANSITIONAL HOUSING UNITS. CHRONICALLY HOMELESS PIT COUNTS 2016 PIT 2017 PIT 2018 PIT 2019 PIT Total Sheltered and Unsheltered Count of Chronically Homeless Persons 177 97 96 123 Sheltered Count of Chronically Homeless Persons 76 38 43 48 Unsheltered Count of Chronically Homeless Persons 101 59 53 75 Page 15 of 268 Strategic Plan to Address Homelessness in Mendocino County page 8 HOMELESS HOUSEHOLDS WITH CHILDREN PIT COUNTS 2016 PIT 2017 PIT 2018 PIT 2019 PIT Total Sheltered and Unsheltered Count of the Number of Homeless Households with Children 35 22 14 39 Sheltered Count of Homeless Households with Children 16 18 14 36 Unsheltered Count of Homeless Households with Children 19 4 0 3 HOMELESS VETERANS PIT COUNTS 2011 2016 PIT 2017 PIT 2018 PIT 2019 PIT Total Sheltered and Unsheltered Count of the No. of Homeless Veterans 92 19 24 12 16 Sheltered Count of Homeless Veterans 18 5 11 6 7 Unsheltered Count of Homeless Veterans 74 14 13 6 9 Another estimate of the homeless population in Mendocino County comes from the Homeless Assessment of 2018. The Homeless Assessment does not claim to provide a definitive count of the homeless population countywide, as the PIT count does. Rather, Dr. Marbut focused his work in and around those cities of Ukiah, Fort Bragg, and Willits because most of the individuals experiencing homelessness in Mendocino County are geographically located within and near those areas. MENDOCINO COUNTY HOMELESS ASSESSMENT COUNTS Ukiah (including perimeter) Willits Fort Bragg (including perimeter) Total Homeless in Programming 198-225 20-26 96-160 Individuals in 24/7 Homelessness Programming 106 n/a 49 Individuals Experiencing Street-Level Homelessness 92-119 n/a 47-64 How Long are People Homeless? According to the Homeless Assessment, on average, in 2018, 78% of people interviewed had been homeless for one or more years. Of those, just over half (51%) had been homeless 1 -5 years, which is strikingly high and worthy of notice because the rate of successful recovery from homelessness starts dropping after one year, and then precipitously drops after two to three years (Marbut, p. 19). When the length of time one is living on the streets is shortened, people are safer and more people can use limited resources. Page 16 of 268 Strategic Plan to Address Homelessness in Mendocino County page 9 In terms of how effective homeless systems of care are at getting people into permanent housing situations, HUD measures how quickly people move into permanent housing situations after entering a homeless system of care. This performance measure is called Length of Time Homeless and is measured by calculating the average length of time people remain in emergency shelters (ES) or Safe Havens (SH, though there are none in Mendocino County) before moving on to permanent housing—the blue bar. HUD is also interested in measuring the average length of time people remain in emergency shelters, Safe Havens, and transitional housing before moving on to permanent housing—the orange bar. The HUD “length of time homeless” performance measure does not currently include the amount of time people spend living on the streets prior to entering the homeless system of care, but eventually street -level data will be included. How Many People Are Getting Housed, and How Many Become Homeless Again? The adjacent graph, Exits to Permanent Housing by Program Type, conveys two distinct pieces of information. First, the blue bar indicates that, in all years shown, no more than 20% of people who entered the homeless system exited to permanent housing. The data include people who entered into emergency shelters (ES), Safe Havens (SH, none of which exist in Mendocino County), transitional housing (TH), or received rapid re-housing funds. Page 17 of 268 Strategic Plan to Address Homelessness in Mendocino County page 10 The orange bar indicates that an average of 90% of those who were in permanent supportive housing (PSH) or other permanent housing (OPH) in each of the years shown retained their housing, a positive demonstration of stability for clients once in permanent housing . The percentages of people who entered the homeless system of care, exited the homeless system of care, and then re-entered the system again—within six months, 12 months, and 24 months—from 2015 – 2018 are shown in the table below. This is a key measure of how effective Mendocino County’s homeless system of care is at reducing overall homelessness. III. THE RESOURCES AVAILABLE TO ADDRESS HOMELESSNESS IN MENDOCINO COUNTY The resources available to address the unsheltered population of Mendocino County include housing and services. But it is important to understand that people access these resources within a system of care [NAME!]. All service providers that participate in the system of care have agreed to use a Coordinated Entry System (CES) to facilitate the coordination and management of resources that comprise the crisis response system in the County. The CES allows service providers to efficiently and effectively connect people to interventions that aim to rapidly resolve their housing crisis. And reciprocally, the CES connects the most vulnerable persons in the community to available housing and supportive services equitably. The following graphic depicts how people in Mendocino County who are unsheltered move through Mendocino County’s homeless system Continuum of Care [NAME!] and access housing and services. Page 18 of 268 Strategic Plan to Address Homelessness in Mendocino County page 11 Page 19 of 268 Strategic Plan to Address Homelessness in Mendocino County page 12 The table that follows is an inventory of the homeless assistance resources—including both housing and supportive services—referenced in the graphic above that are available to the unsheltered population of Mendocino County. The table divides the resources into those available countywide and in the Ukiah, North County, and coast geographic regions. COUNTYWIDE RESOURCES AGENCY/PROGRAM SERVICE COMMUNITY DEVELOPMENT COMMISSION  Rental subsidies (Permanent supportive housing)  HUD-VASH subsidies  Housing Choice Voucher Program  Project-based Voucher Program  Family Unification Program  Mainstream Voucher Program LEGAL SERVICES OF NORTHERN CALIFORNIA  Housing rights and public benefits issues MENDOCINO COMMUNITY HEALTH CLINIC (TWO SITES: UKIAH, WILLITS)  Medical services: Women’s health, Dental care, Mental health care, Substance abuse/opiate treatment services, and transportation services for the homeless in Ukiah CONSOLIDATED TRIBAL HEALTH  Medical services MENDOCINO COUNTY AIDS/VIRAL HEPATITIS CARE & PREVENTION NETWORK (MCAVHN)  Case management  Client advocacy  Client loans and grants  Client social and informational events  Food vouchers  Harm reduction information and products  Coordinated entry front door  Syringe exchange  Transportation assistance MENDOCINO COUNTY HEALTH AND HUMAN SERVICES, SOCIAL SERVICES BRANCH  Public benefits, including general assistance  CalWORKs Housing Assistance for families with children  CalFresh (food stamps)  Employment Services  CalWORKs (AFDC/TANF)  Housing and Disabilities Assistance Program (very limited) MENDOCINO COUNTY HEALTH AND HUMAN SERVICES, MENTAL HEALTH BRANCH  Long-term case management  Facilitation of transitional and permanent supportive housing (very limited) MENDOCINO COUNTY HEALTH AND HUMAN SERVICES, PUBLIC HEALTH BRANCH  HIV/HCV testing, education, and counseling  TB testing  WIC clinic  Immunizations MENDOCINO COUNTY HEALTH AND HUMAN SERVICES, PUBLIC HEALTH BRANCH, DIVISION OF SUBSTANCE USE DISORDER TREATMENT  Substance abuse prevention, intervention, and treatment  Prenatal substance use treatment  Drug court services  Jail diversion work  Methamphetamine specific treatment Page 20 of 268 Strategic Plan to Address Homelessness in Mendocino County page 13 MENDOCINO COUNTY YOUTH PROJECT  Mental health services for children/youth (0-21 years) and their families  Street outreach  Crisis intervention  Respite homes for homeless youth <18 years  Transitional housing for homeless youth 18-21 years PROJECT SANCTUARY (UKIAH, WILLITS, AND FORT BRAGG)  Domestic violence safe house—men and women’s shelter (shelter provided to homeless women and children who are not victims of domestic violence if space available)  Support groups and one-to-one counseling  Paralegal assistance  Violence prevention education for all ages  Self-defense classes  Motel vouchers (available to men on a limited basis)  Transitional housing NORTH COAST OPPORTUNITIES  Rural Communities Child Care  Head Start  Nutrition Education RURAL COMMUNITIES HOUSING DEVELOPMENT CORPORATION  Sweat-equity housing for families  Subsidized housing for seniors and families  Permanent housing with support for people with Seriously Mentally Illness UKIAH AREA RESOURCES AGENCY/PROGRAM SERVICE FORD STREET PROJECT  Ukiah Food Bank  Transitional housing  Permanent housing  Sober living environment  Detoxification services  Substance use disorder education and treatment  Intensive outpatient treatment  Case management  Employment and training program PLOWSHARES  Hot lunches  Mail, phone messages, and information and referral services REDWOOD COMMUNITY SERVICES  Building Bridges winter shelter (48 beds)  Laundry and showers  Coordinated entry front door  Emergency Shelter  Case Management  Rapid Rehousing NORTH COUNTY RESOURCES AGENCY/PROGRAM SERVICE WILLITS COMMUNITY SERVICES  Emergency food and shelter Page 21 of 268 Strategic Plan to Address Homelessness in Mendocino County page 14  Food bank twice/month supplemental groceries  Client telephone access  Referral to other homeless services  Utility assistance BROWN BAG LUNCH PROGRAM (WILLITS CITY PARK)  Saturday lunch HARVEST TABLE (ASSEMBLY OF GOD, LAYTONVILLE)  Thursday dinner WILLITS DAILY BREAD  Hot meal four afternoons per week COVELO FOOD PANTRY  Once/month supplemental groceries LEGGETT FOOD BANK  Once/month supplemental groceries COAST RESOURCES AGENCY/PROGRAM SERVICE MENDOCINO COAST HOSPITALITY CENTER  Hospitality House (24-person shelter for families, men, and women)  Hospitality Center (Wellness programs for people with mental health challenges, homeless resources, and vocation programs)  Vocational jobs training program  Hospitality North (transitional housing (14 beds) for people with mental illness and/or people with children under 18 years of age; transitional housing (14 beds) at 101 Franklin St. for single adults)  Hospitality Clinic (Adult mental health services for those with MediCal)  Winter shelter (A revolving site shelter hosted by participating faith communities on the coast throughout the winter season. Light meal available.)  Coast Street Medicine (Screening for anyone homeless or threatened by homelessness for medical and mental health issues; health education, connection with primary care providers at Mendocino Coast Clinics; and basic health procedures) MENDOCINO COAST CLINIC  Primary and mental health care GLEANINGS ( OUR LADY OF GOOD COUNSEL CHURCH)  Monday and Wednesday lunch FIRST BAPTIST CHURCH  Friday lunch FORT BRAGG FOOD BANK (MENDOCINO FOOD AND NUTRITION)  Assistance with food Monday, Wednesday, and Fridays  Emergency food LIGHTHOUSE FOURSQUARE GOSPEL CHURCH  Sunday Lunch  Tuesday and Thursday lunch MENDOCINO PRESBYTERIAN CHURCH  Tuesday brunch  Tuesday shower program  Dinner last Wednesday of the month SAFE PASSAGE FAMILY RESOURCE CENTER  Family services  Housing referrals  Family homeless prevention services and referrals to Mendocino Coast Hospitality Center REDWOOD COAST SENIOR CENTER  Meals to seniors who are not sheltered  Referrals to services Page 22 of 268 Strategic Plan to Address Homelessness in Mendocino County page 15 The housing and supportive services available to the unsheltered population of Mendocino County are funded by local fundraising, volunteers, as well as competitive grants and allocations from the State and federal governments. The following table lists the funding that is currently coming into Mendocino County for homeless or homeless-related services. The table is divided into two main sections. The first section lists grants (allocations and competitive grant awards) awarded to Mendocino County Health and Human Services Agency’s (HHSA) three branches—Social Services (yellow), Public Health (blue), and Behavioral Health (green). The second section (beige) lists grants that have been allocated to Mendocino County’s Homeless Continuum of Care from the U.S. Department of Housing and Urban Development (HUD) via the County. Funding received by Mendocino County HHSA and the MCHSCoC are allocated by the Boards established to oversee each entity. Prior to federal legislation that passed in 2016, local CoC’s did not have the authority to determine how federal funds to serve the homeless are allocated, with the exception of the Emergency Solutions Grant. MCHSCoC is establishing policies and procedures to ensure the integrity and effective of the funding allocation process. The purpose of this Strategic Plan is to use all the funds coming into the County to address homelessness (whether granted to the County, the CoC, or an individual organization or agency) as efficiently and effectively as possible through coordination, cooperation, and agreed-upon goals and strategies. NOTE: The funding awards listed in the following tables span multiple funding periods. Additionally, some funds come from time-limited grants while others are noncompetitive allocations. Thus, totaling the grant amounts to determine annual countywide funding to address homelessness would be misleading. Page 23 of 268 Revised March 2020 16 of 4 Housing Programs and Homeless Services County of Mendocino HHSA - Applicant and Provider of Funds Funding Source Recipient of Funds FY 19-20 Funded FY 20-21 Planned Target Population and Services So c i a l S e r v i c e s (S S ) Mendocino County General Assistance Mendocino Coast Hospitality Center $ 139,697 $ 139,697 Shelter Services in Fort Bragg and Coastal Region $ 66,516 $ 66,516 Emergency Winter Shelter Redwood Community Services $ 152,000 $ 152,000 Inland Shelter and Day Resource Center Plowshares Peace and Justice Center $ 5,000 $ 5,000 Meals for individuals experiencing homelessness Willits Community Services $ 31,570 $ 31,570 Screenings for homelessness related services, hotel vouchers and emergency winter shelter Willits Daily Bread $ 4,500 $ 4,500 Meals for individuals experiencing homelessness CalWORKs Homeless Assistance Program Mendocino County HHSA $ 141,835 $214,008 Temporary Housing Assistance or deposits for Permanent Housing CalWORKs Housing Support Program Mendocino County HHSA $ 221,920 $ 249,360 Housing Subsidies for families enrolled in CalWORKs Redwood Community Services $ 121,080 $ 121,080 Housing navigation expertise to develop and secure transitional and permanent housing solutions Adult Protective Services- Home Safe Program Mendocino County HHSA $ 72,139 $ 72,139 Housing support for vulnerable seniors Housing and Disabilities Program - HDAP Mendocino County HHSA $ 143,848 $ 143,848 Housing support for individuals who have pending SSI benefits Partnership HealthPlan of California - Local Innovation Grants on Housing Mendocino County HHSA with Rural Communities Housing Development Corporation (RCHDC) $ 580,900 $ - Capital investment for Phase I of Orr Creek Commons. (BOS approved MOU with RCHDC outlining expectations on Sep 10, 2019) FIRST 5 Mendocino $ 17,250 $ 20,254 Rapid Rehousing for families Homeless Housing, Assistance and Prevention Program (HHAP) Mendocino County HHSA $ - $ 172,078 Operating subsidies and reserves, landlord incentives, outreach and coordination, prevention and shelter diversion to permanent $862,691.53 through Fiscal Year 24-25 CA Governor's COVID-19 Emergency Funding Mendocino County HHSA $ 140,748 $ - Emergency Funding to support efforts related to COVID-19 to serve persons experiencing Page 24 of 268 Revised March 2020 17 of 4 Housing Programs and Homeless Services County of Mendocino HHSA - Applicant and Provider of Funds Funding Source Recipient of Funds FY 19-20 Funded FY 20-21 Planned Target Population and Services Be h a v i o r a l He a l t h a n d R e c o v e r y S e r v i c e s (B H R S ) Finding Home, Grants for the Benefit of Homeless Individuals (SAMHSA GBHI) Redwood Community Services $ 282,475 $ 120,282 Intensive care management for individuals with co-occurring mental health and substance use disorders who are experiencing homelessness Through Sep 2020 Mendocino Coast Hospitality Center $ 99,568 $ 43,918 Through Sep 2020 Ford Street Project $ 42,504 $ 25,944 Through Sep 2020 Mental Health Block Grant Mendocino Coast Hospitality Center $ 67,239 $ 67,239 Vocational services on the Coast for severely mentally ill clients experiencing homelessness Projects for Assistance in Transition from Homelessness (PATH) Mendocino Coast Hospitality Center $ 18,202 $ 18,202 Services for severely mentally ill clients who are residents of the Homeless Shelter or Transitional Housing Apartments No Place Like Home (CA Dept of Housing and Community Development) Competitive Allocation: HHSA submitted joint application with RCHDC on Jan 7, 2020 $ 3,373,963 $ - Capital investment for Phase II of Orr Creek Commons Awards to be issued by June 2020 Noncompetitive Allocation: Mendocino County HHSA $ 1,719,462 $ - Permanent supportive rental housing for people living with a serious mental illness who are homeless or at risk of homelessness HHSA submitted acceptance documents in July 2019. BHRS is developing an RFP; funding must be spent by June 30, 2021. Technical Assistance: Mendocino County HHSA $ 75,000 $ - Assistance in the coordination and implementation of local homelessness plans Page 25 of 268 18 of 27 Housing Programs and Homeless Services County of Mendocino HHSA - Applicant and Provider of Funds Funding Source Recipient of Funds FY 19-20 Funded FY 20-21 Planned Target Population and Services Pu b l i c H e a l t h (P H ) Whole Person Care (CA Department of Health Care Services) *Whole Person Care Figures are for Calendar Year 2019 and Calendar Year 2020. Whole Person Care Funding will end on 12/31/20. Adventist Health Ukiah Valley $ 172,800 $ 50,000 Benefits individuals with severe mental illness in need of case management and housing support Manzanita $ - $ 36,000 Mendocino Coast Clinics $ 80,000 $ 70,000 Mendocino Coast Hospitality Center $ - $ 36,000 Mendocino Community Health Clinic $ 80,000 $ 70,000 Mendocino County AIDS/Viral Hepatitis Network (MCAVHN) $ - $ 36,000 Redwood Community Services $ - $ 79,000 Redwood Quality Management Company and their subcontracting agencies $ 1,687,000 $ 1,315,300 Mendocino County HHSA $ 50,000 TBD HHSA is piloting street level mobile outreach/engagement teams (for individuals) experiencing homelessness with local law enforcement $ 340,446 $ 340,446 Supports 4 HHSA employees, 2.75 FTE total (.5 Project Director, 1 Coordinator, 1 Data Analyst, .25 Fiscal Analyst) Homeless Mentally Ill Outreach and Treatment Program (HMIOT) Mendocino County HHSA WPC Pilot $ 200,000 $ - Spent for Whole Person Care One-time funds One-Time Housing Support Funds for WPC Pilots (Dept of Health Care Services) Mendocino County HHSA WPC Pilot $ 1,200,000 In Process: 2019- 2025. RFP to be issued by June 2020 Long-term and short-term housing supports for individuals who are mentally ill and homeless or at risk of homelessness One-Time IGT Funding Mendocino County AIDS/Viral Hepatitis Network (MCAVHN) $ 150,000 $ 150,000 Services following guidelines of the CA Dept of Public Health's Syringe exchange program, including syringe exchange, education and counseling, and linkage to other necessary services, including those provided through Whole Person Care Manzanita $ 160,000 $ 100,000 Services in connection with the SMI Wellness Centers in Ukiah and Willits, including housing navigation Po t e n t i a l F u n d s California Access to Housing Act Trailerbill for Statewide funding of $750,000,000 TBD TBD Will allow for capital projects, transitional supports and housing, as well as prevention services. CalWORKs HSP to Purchase Housing Structures Statewide funding of $1,500,000 TBD TBD Counties may apply for purchase of structures to be released to CW HSP households, max of $24,999 Page 26 of 268 19 of 27 Housing Programs and Homeless Services Mendocino County Homeless Services Continuum of Care (MCHSCoC) Funding Source Recipient of Funds Amount Funding Status Length Target Population and Services 2019 Emergency Solutions Grant (ESG) Noncompetitive BOS Redwood Community Services $ 65,532 Awarded 2020-2021 Rapid Rehousing and HMIS Mendocino Coast Hospitality Center $ 65,532 2019 Emergency Solutions Grant (ESG) Competitive BOS Redwood Community Services $ 150,000 Awarded 2020-2021 Sheltering and HMIS Mendocino Coast Hospitality Center $ 69,824 Rapid Rehousing and HMIS 2018 Emergency Solutions Grant (ESG) Disaster Relief Funding Redwood Community Services $ 78,751 Pending 2019-2020 Rapid rehousing, homeless prevention, street outreach, sheltering, HMIS Mendocino Coast Hospitality Center California Emergency Solutions and Housing Program (CESH) City of Fort Bragg $ 11,724 Round 1 Allocation 2019-2021 Assistance for non-locals experiencing homelessness to return to their home cities Community Development Commission $ 123,520 Round 1 Allocation 2019-2021 Prevention and stabilization services for current clients who are in danger of losing their housing and/or subsidy Ford Street Project $ 583,871 Round 1 and 2 Allocation 2019-2021 Support for Unity Village Family Housing and Shelter Diversion Program Mendocino Coast Hospitality Center $ 148,285 Round 1 and 2 Allocation 2019-2020 Support for the Field Outreach and Critical Time Intervention initiatives Redwood Community Services $ 384,613 Round 1 and 2 Allocation 2019-2021 Expand inland winter shelter to provide year -round services; Rapid Rehousing HMIS and CES system funds $ 98,916 Round 1 Allocation 2019-2023 Support for HMIS system Mendocino County HHSA $ 71,141 Round 1 and 2 Allocation 2019-2023 Admin support at 5% Homeless Emergency Aid Program (HEAP) City of Fort Bragg $ 3,000,000 Contracted Dec 2019 - Jun 2021 2019-2021 Capital for The Plateau housing development in Ft Bragg Mendocino Coast Hospitality Center $ 36,740 Contracted Apr 2019 - Mar 2020 2019-2021 Capital for facility repair Mendocino County Office of Education $ 135,000 Contracted Apr 2019 - Jun 2021 2019-2021 Meals for students experiencing homelessness Project Sanctuary $ 132,720 Contracted Apr 2019 - Jun 2021 2019-2021 Capital for multi-shower and laundry facility for shelter families Redwood Community Services $ 621,788 Contracted Mar 2019 - Dec 2020 2019-2021 Capital for Day Center and Homeless Shelter in Ukiah Rural Communities Housing Development Corporation (RCHDC) $ 983,415 Planned Jun 2019 - Dec 2022 2019-2021 Capital investment for Phase II of Orr Creek Commons housing development in Ukiah Homeless Management Information Systems (HMIS) HUD Mendocino County HHSA $ 150,000 Awarded 2019-2021 System to assist in shelter and services for individuals, identifying who are homeless or at risk of homelessness Continuum of Care Funding (CoC) - HUD Community Development Commission $ 1,479,283 Awarded 2019-2021 Permanent Supportive Housing Rental Assistance for the Chronically Homeless $ 93,312 Awarded 2019-2021 Coordination of Coordinated Entry System Mendocino County HHSA $ 47,107 Awarded 2019-2021 Admin and Monitoring Support for the CoC Homeless Housing, Assistance and Prevention Program (HHAP) Mendocino County Homeless Services Continuum of Care (MCHSCoC) $ 924,734 Awarded 2020-2025 Rental assistance/rapid rehousing, operating subsidies and reserves, landlord incentives, outreach and coordination (including employment), prevention and shelter diversion to permanent housing CA Governor's COVID-19 Emergency Funding Mendocino County Homeless Services Continuum of Care (MCHSCoC) $ 140,748 Awarded 2020-2021 Emergency Funding to support efforts related to COVID-19 to serve persons experiencing homelessness Page 27 of 268 20 of 27 IV. GOALS, STRATEGIES, AND ACTION STEPS The goals, strategies, action steps delineated in this section were derived over the course of approximately four months by the Strategi c Planning Committee (STRATEGIC PLANNING COMMITTEE) of the CoC governing board. Many of the recommendations from the Homeless Assessment are included as strategies here. In addition, the STRATEGIC PLANNING COMMITTEE benefitted from technical assistance provided by the Technical Assistance Collaborative through a grant from the Department of Housing and Community Development to improve the delivery of homelessness programs. The STRATEGIC PLANNING COMMITTEE was inspired by the All Home collaborative of Kings County, Washington in deciding on its overarching goals. Goal 1: Making Homelessness Rare Making homelessness rare will require addressing the causes of homelessness, which are myriad and institutional. A 2013 national study found that community rates of homelessness are driven by rent increases in the housing market, the availability of a strong safety net, economy, demographics, and influx of people moving to a region. Working together with community advocates, providers and partners the CoC aims to align efforts toward prevention, increasing affordable housing, and supporting the expansion of pre-adjudication programs and sentencing alternatives to make homelessness RARE in Mendocino County. Goal 1: Make homelessness rare # Strategy Action Steps Person/Org. Responsible Timeframe 1.1 Source new housing opportunities of all types whenever possible. 1.1.1 Identify new funding for development of housing for homeless 1.1.2 Review current housing projects and identify possible areas of expansion 1.1.3 Partner with local housing developers to reserve/fund units for households experiencing homelessness 1.1.4 Collaborate with CA State Agencies to identify state-owned properties available for short-term and long-term housing interventions (CA Governor Executive Order N-23-20—attached 1.1.1 CoC Board members 1.1.2 Shelter & Solutions Cmte 1.1.3 Applicable agencies 1.1.4 Health and Human Services and Local Jurisdictions Ongoing 1.2 Identify and support programs within the County that provide effective homelessness prevention services. 1.2.1 Survey all homeless service providers regarding formal and informal homeless prevention services provided 1.2.2 Review long-term outcomes of previous homeless prevention efforts and establish performance measurement goals 1.2.3 CoC to identify and adopt most effective intervention models 1.2.4 Include above model in Homeless Prevention processes and procedures 1.2.5 Develop, approve, and implement MCHSCoC homeless prevention (HP) policy and procedures, including inclusion in Coordinated Entry system 1.2.1 HHSA w/Strategic Planning Cmte (STRATEGIC PLANNING COMMITTEE) 1.2.2 HMIS/Performance Measurement Cmte 1.2.3 CoC Board 1.2.4 Coordinated Entry (CE)/Discharge Planning Cmte 1.2.5 CoC Board 2020 1.3 Identify and support programs within the County that provide effective homelessness diversion services. 1.3.1 Survey all homeless service providers regarding formal and informal homeless diversion services provided 1.3.2 Review long-term outcomes of previous homeless diversion efforts and establish performance measurement goals 1.3.3 CoC to identify and adopt most effective intervention models 1.3.1 HHSA w/Strategic Planning Cmte (STRATEGIC PLANNING COMMITTEE) 1.3.2 HMIS/Performance Measurement (PM) Cmte 2020 Page 28 of 268 21 of 27 Goal 1: Make homelessness rare # Strategy Action Steps Person/Org. Responsible Timeframe 1.3.4 Include above model in homeless diversion processes and procedures 1.3.5 Develop, approve, and implement MCHSCoC homeless diversion policy and procedures, including inclusion in Coordinated Entry system 1.3.3 CoC Board 1.3.4 Coordinated Entry (CE)/Discharge Planning Cmte 1.3.5 CoC Board 1.4 Promote expansion of meaningful mental health and substance abuse treatment options to address housing barriers. 1.4.1 Support a continuum of Dual Diagnosis (Behavioral Health/SUDT) services & treatment programs 1.4.2 Promote & prioritize successful support services that prevent homelessness due to relapse & recidivism risks for clients with behavioral health and/or Substance Use issues 1.4.3 Promote & support effective Anti-Stigma, Trauma-informed community information, trainings & educational programs 1.4.4 Establish behavioral health/SUDT treatment efficacy measures 1.4.5 Develop and cross train providers (county wide) in timely referral, warm handoff protocols and resources for behavioral health & SUDT services 1.4.1 CoC/HHSA & NGOs 1.4.2 CoC/HHSA & NGOs 1.4.3 CoC with HHSA/NGSs/Mendocino College 1.4.4 HHSA and CoC 1.4.5 CoC with HHSA (includes Administrative Service Organization(s), contractors, and subcontractors) 2021 1.5 Review and evaluate overall system volume needs on a regular basis for continuous program improvement. 1.5.1 Conduct the annual Point In Time (PIT) and Housing Inventory Count (HIC) 1.5.2 Identify and collect data from sources outside the PIT/HIC that could inform the evaluation of overall system volume needs 1.5.3 Review and analyze data from 2020 PIT and HIC, and gathered from other sources 1.5.4 Report on findings in annual Housing Inventory Report 1.5.1 PIT/HIC ad hoc committee 1.5.2 HHSA 1.5.3 PIC/HIC Cmte 1.5.4 PIC/HIC Cmte Ongoing HOW WE WILL KNOW IT WORKED We will see a 5% annual decrease in the total number of homeless as measured by HUD’s Longitudinal Systems Analysis (LSA). Page 29 of 268 22 of 27 GOAL 2: Making Homelessness Brief and One-Time To make homelessness brief and one-time, funding and programs must be aligned to support the strengths and address the needs of people experiencing homelessness. Shortening the length of time families and individuals are homeless reduces trauma and also create s capacity in the crisis response system for others in need. Ensuring that those who to move to permanent housing do not become homeless again and return to our crisis response system also increases capacity of crisis services to serve more individuals. Goal 2: Make homelessness brief and one-time # Strategy Action Steps Person/Org. Responsible Timeframe 2.1 Identify the most effective homelessness programs within the County, particularly those that provide emergency, transitional, and permanent housing to individuals experiencing homelessness, and provide support to expand services. 2.1.1 Gather outcomes of annual Housing Inventory Report. 2.1.2 Establish performance measurement goals for all types of projects 2.1.3 Add minimum outcome thresholds to grant rating and ranking criteria (for a project to be eligible for funds) 2.1.4 Create project evaluation processes to hold projects accountable 2.1.1 HHSA 2.1.2 Rating and Ranking Ad Hoc 2.1.3 Rating and Ranking Ad Hoc 2.1.4 CoC Board and STRATEGIC PLANNING COMMITTEE 2022 2.2 Increase utilization of resources already available in the system. 2.2.1 Recruit and hire a Landlord-Tenant Navigator focused on centralizing recruitment and retention of landlords. (New Position) 2.2.2 Internal Barriers Review: Review Barriers to Entry and Mobilization Through the System—to reduce steps and length of time from system access to housing. 2.2.3 Analyze and evaluate rapid re-housing resources to maximize effectiveness. 2.2.4 Review the utilization of resources and maximize (e.g. are all available beds being used?) 2.2.5 Increase awareness of coordinated entry access points and procedures. 2.2.1 CoC Board and/or collaborative applicant to identify agency/org. 2.2.2: Coordinated Entry Cmte 2.2.3 Shelter and Solutions Cmte 2.2.4 Coordinated Entry and HMIS Cmtes 2.2.5 Coordinated Entry and Shelter and Solutions Cmtes 2021 2.3 Create quicker and seamless movement through the homelessness system for all individuals and families experiencing homelessness (e.g., operating at maximum capacity by increasing utilization of the overall system). 2.3.1 Hire a Coordinated Entry manager (new position) 2.3.2 By-name list case conferencing 2.3.3 Formalize Practices and Referrals 2.3.4 Ensure all appropriate programs are using the CES 2.3.5 Establish system-wide service eligibility and triage criteria for allocating resources (w/emergency protocols) 2.3.1 CoC Board and/or collaborative applicant to identify agency/org. 2.3.2. CEDP cmte 2.3.3. HMIS/PM & CEDP cmtes 2.3.4. CoC Board & CE 2.3.5 HMIS/PM & CEDP cmtes 2021 2.4 Develop and Implement a Homeless Outreach Team. 2.4.1 Establish collaboration between County, Cities and law enforcement agencies regarding HOTeams in each region. 2.4.2 Identify strategies required to engage different cohort groups of unhoused persons in the most effective manner for that cohort. Action Steps will be facilitated by HHSA in collaboration with local jurisdictions, law enforcement, and CoC members. 2022 Page 30 of 268 23 of 27 Goal 2: Make homelessness brief and one-time # Strategy Action Steps Person/Org. Responsible Timeframe 2.4.3. Consider implementing a Homeless Multi-Disciplinary Personnel Team to provide collaborative case conferencing about individual homeless individuals with complex needs. 2.4.3 The CoC shall encourage service providers to participate in and facilitate inter-jurisdictional training around street outreach efforts. 2.5 Fully build out and robustly use HMIS. 2.5.1 Develop training curriculum for new HMIS end users 2.5.2 Create ongoing training for HMIS end users and organization administrators 2.5.3 Increase HMIS bed coverage rate by engaging homeless housing providers that are not participating in HMIS. All Action Steps will be done by HHSA’s HMIS lead 2020 2.6 Establish low barrier and no- barrier shelter(s)—with uniform eligibility criteria across agencies—for families with children. 2.6.1 Identify and select model for family shelter(s). 2.6.2 Identify agency willing to apply for funding to operate a family shelter. 2.6.3 Identify building or location—including State surplus lands—for the shelter to function with highest access to community supports and services/day shelter or access to housing navigator assisting with permanent housing. 2.6.4 Agencies working with families commit to HMIS and countywide case management system for referring families and triaging needs. 2.6.5 Career and Technical Education and childcare programs aligned with shelter for access for parents into work programs. Collaborate with CALWORKS and align requirements. 2.6.1 Shelter Solutions Cmte 2.6.2 Shelter Solutions Cmte 2.6.3 Homeless Housing Assistance & Prevention (HHAP) program ad hoc 2.6.4 HHSA (HMIS lead) 2.6.5 Organization operating family shelter 2020 HOW WE WILL KNOW IT WORKED We will see a 5% annual decrease per year in the length of time that people are homeless as measured by HUD’s LSA. Page 31 of 268 24 of 27 GOAL 3: Improve community and policy maker engagement around homelessness Goal 3: Improve community and policy maker engagement around homelessness # Strategy Action Steps Person/Org. Responsible Timeframe 3.1 Gain buy-in and agreement for one overarching strategic plan—with action steps. 3.1.1 Engage leadership in underserved areas of the County’s jurisdiction. 3.1.2 Use data (worldwide/national) on promising and evidence based practices to highlight successful strategies that can be used in our communities. 3.1.3 Provide informational presentations to policy making bodies, community agencies, and public on purpose, process and importance of having a consistent and coordinated approach to addressing homelessness. 3.1.4 Seek endorsement of Strategic Plan from entities within various jurisdictions. All Action Steps will be done by Strategic Planning Committee 2020 3.2 Improve strategic coordination between the CoC, the County and cities. 3.2.1 Set up regular meeting between CoC and the BOS Ad-Hoc Committee on Homelessness 3.2.2 On all regular CoC agendas, there shall be a standing item for jurisdictional updates related to homelessness. 3.2.3 Members of the CoC shall engage local jurisdictions early in the development of capital projects. 3.2.1 Strategic Planning Committee 3.2.2 Strategic Planning Committee 3.2.3 HHSA 2020 3.3 Develop a community understanding of the scope, scale, and structure of the homelessness problem and need to use common nomenclature to improve decision making. 3.3.1 Form an Outreach and Public Relations team to prepare and make public presentations. 3.3.2 Create a press release once per year on PIT count and other homeless data. 3.3.3 The CoC shall make annual presentations to the governing body of each jurisdiction once each year to report on strategic plan progress and upcoming initiatives/projects. 3.3.4 Talk to local media about what is being addressed, the CoC’s challenges and limitations, what the public can do to help. All Action Steps will be done by Strategic Planning Committee. 2022 3.4 Increase engagement of persons experiencing homelessness in planning, implementation and decision making for the CoC. 3.4.1 Conduct focus groups with people experiencing homelessness regarding service provider training and education. 3.4.2 Follow up with provider trainings as identified in focus groups. 3.4.3 Establish encampment engagement protocols. 3.4.4 Develop and implement a process to compensate or incentivize people who are currently or formerly shelterless to participate in the governance of the County’s homeless system of care. 3.4.5 Establish a ‘Client Council.’ 3.4.1 Strategic Planning Committee 3.4.2 Strategic Planning Committee 3.4.3 CoC Board and HHSA 3.4.4 Membership Committee 3.4.5 Membership Committee Ongoing HOW WE WILL KNOW IT WORKED We will see increased engagement of residents as measured by increased attendance at CoC board and committee meetings. We will see increased engagement and leadership of business and faith leaders increased attendance at and/or joining the CoC board. We will see homeless services expanded to the outlying regions of the County, such as the South Coast and North County, including Covelo. Page 32 of 268 25 of 27 GOAL 4: Improve the CoC’s capacity to govern itself. Goal 4: Improve the CoC’s capacity to govern itself # Strategy Action Steps Person/Org. Responsible Timeframe 4.1 Cultivate a culture of understanding and support across all agencies while establishing a system of accountability for actions of membership. 4.1.1 Provide listening session with external and internal partners to identify and address the shortfalls of the current operations. 4.1.2 Establish an internal and external ethics policy with the ability to hold members accountable when policies are not followed. 4.1.3 Complete a presentation presenting what solutions each agency brings to help the CoC mission, to be used to educate other agencies and the public. 4.1.1 CoC Co-chairs and HHSA 4.1.2 HHSA 4.1.3 Membership Cmte 2021 4.2 Ensure governance charter, strategic plan, and board committees stay active, current and relative to the mission of the organization. 4.2.1 Increase monitoring activities, using the HUD provided CoC Monitoring Toolkit. 4.2.2 Develop check list of steps required annually to update or create new Strategic Plan and will be responsible for updating the plan on behalf of CoC Board. 4.2.3 Hold an annual CoC Day Away to revitalize CoC members’ passion and dedication to homeless services. 4.2.4 Create and annually revise MCHSCoC Guide Book that includes: Mission and Vision Statements; Current Strategic Plan, Governance Charter and CoC Meeting Schedule; and list of current homeless services. 4.2.5 Define a review process that allows for review of the governance charter to make sure the charter stays current and relative to the issues at hand in relation to board seats. 4.4.1 HHSA 4.4.2 Strategic Planning Committee 4.4.3 CoC Board will host 4.4.4 CoC Membership Committee 4.2.5 Strategic Planning Committee Ongoing 4.3 Incorporate performance measures related to all four goals of the Strategic Plan and all contracts initiated by the CoC, including those between the County (as CoC Administrative Entity), its Contractors, and Subcontractors. 4.3.1 Promote data-informed decisions and focus on system performance. 4.3.2 Agree on consistent contract language across all homeless service-related projects. 4.3.3 Use performance measures in contracts. 4.3.1 CoC Board 4.3.2 HHSA for County contracts & CoC Board for CoC contracts 4.3.3 HHSA and CoC 2021 4.4 Continue the establishment of a diverse board that fills perspective, skills and knowledge gaps in dealing with the mission of the CoC. 4.4.1 Conduct skills inventory for all board members to find the skills gap that may be needed by consultants or additional board seats. 4.4.2 CoC leadership will actively attend events to speak with leaders in the community to make sure that the local needs are being accomplished by the boards long term goals and objectives. 4.4.1 CoC Co-Chairs 4.4.3 CoC Co-Chairs Ongoing HOW WE WILL KNOW IT WORKED We will have effective and efficient governance at the CoC and wit hin the homeless system infrastructure as measured by surveys conducted before and after listening sessions by whomever conducts listening session. HHSA and CoC contracts all include measurable performance measures. Page 33 of 268 26 of 27 Timeline for Strategies to Address Homelessness in Mendocino County DATE STRATEGIES POSITION 1.1 Source new housing opportunities of all types whenever possible 20 1.5 Review and evaluate overall system volume needs on a regular basis for continuous program improvement -15 3.4 Increase engagement of persons experiencing homelessness in planning, implementation and decision making for the CoC 10 4.2 Ensure governance charter, strategic plan, and board committees stay active, current and relative to the mission of the organization -10 4.4 Continue the establishment of a diverse board that fills perspective, skills and knowledge gaps in dealing with the mission of the COC 15 1.2 Identify and support programs within the County that provide effective homelessness prevention services -10 1.3 Identify and support programs within the County that provide effective homelessness diversion services 5 2.5 Fully build out and robustly use HMIS -5 2.6 Establish low barrier and no-barrier shelter(s)—with uniform eligibility criteria across agencies—for families with children 15 3.1 Gain buy-in and agreement by most of the community and key stakeholders for one overarching strategic plan—with action steps -10 3.2 Improve strategic coordination between the CoC, the County and cities 20 1.4 Promote expansion of meaningful mental health and substance abuse treatment options to address housing barriers -10 2.2 Increase utilization of resources already available in the system 10 2.3 Create quicker and seamless movement through the homelessness system for all individuals and families experiencing homelessness (e.g., operating at maximum capacity by increasing utilization of the overall system -10 4.1 Cultivate a culture of understanding and support across all agencies while establishing a system of accountability for actions of membership 15 4.3 Incorporate performance measures related to all four goals of the CoC Strategic Plan into all contracts initiated by the CoC, including those between the County (as CoC Administrative Entity), its Contractors, and Subcontractors -15 2.1 Identify the most effective homelessness programs within the County, particularly those that provide emergency, transitional, and permanent housing to individuals experiencing homelessness, and provide support to expand services 10 2.4 Develop and Implement a Homeless Outreach Team -10 3.3 Develop a community understanding of the scope, scale, and structure of the homelessness problem and need to use common nomenclature to improve decision making 5 SOURCE NEW HOUSING OPPORTUNITIES OF ALL TYPES WHENEVER POSSIBLE REVIEW AND EVALUATE OVERALL SYSTEM VOLUME NEEDS ON A REGULAR BASIS FOR CONTINUOUS PROGRAM IMPROVEMENT INCREASE ENGAGEMENT OF PERSONS EXPERIENCING HOMELESSNESS IN PLANNING, IMPLEMENTATION AND DECISION MAKING FOR THE COC ENSURE GOVERNANCE CHARTER, STRATEGIC PLAN, AND BOARD COMMITTEES STAY ACTIVE, CURRENT AND RELATIVE TO THE MISSION OF THE ORGANIZATION CONTINUE THE ESTABLISHMENT OF A DIVERSE BOARD THAT FILLS PERSPECTIVE, SKILLS AND KNOWLEDGE GAPS IN DEALING WITH THE MISSION OF THE COC IDENTIFY AND SUPPORT PROGRAMS WITHIN THE COUNTY THAT PROVIDE EFFECTIVE HOMELESSNESS PREVENTION SERVICES IDENTIFY AND SUPPORT PROGRAMS WITHIN THE COUNTY THAT PROVIDE EFFECTIVE HOMELESSNESS DIVERSION SERVICES FULLY BUILD OUT AND ROBUSTLY USE HMIS ESTABLISH LOW BARRIER AND NO-BARRIER SHELTER(S)— WITH UNIFORM ELIGIBILITY CRITERIA ACROSS AGENCIES— FOR FAMILIES WITH CHILDREN GAIN BUY-IN AND AGREEMENT BY MOST OF THE COMMUNITY AND KEY STAKEHOLDERS FOR ONE OVERARCHING STRATEGIC PLAN—WITH ACTION STEPS IMPROVE STRATEGIC COORDINATION BETWEEN THE COC, THE COUNTY AND CITIES PROMOTE EXPANSION OF MEANINGFUL MENTAL HEALTH AND SUBSTANCE ABUSE TREATMENT OPTIONS TO ADDRESS HOUSING BARRIERS INCREASE UTILIZATION OF RESOURCES ALREADY AVAILABLE IN THE SYSTEM CREATE QUICKER AND SEAMLESS MOVEMENT THROUGH THE HOMELESSNESS SYSTEM FOR ALL INDIVIDUALS AND FAMILIES EXPERIENCING HOMELESSNESS (E.G., OPERATING AT MAXIMUM CAPACITY BY INCREASING UTILIZATION OF THE OVERALL SYSTEM CULTIVATE A CULTURE OF UNDERSTANDING AND SUPPORT ACROSS ALL AGENCIES WHILE ESTABLISHING A SYSTEM OF ACCOUNTABILITY FOR ACTIONS OF MEMBERSHIP INCORPORATE PERFORMANCE MEASURES RELATED TO ALL FOUR GOALS OF THE COC STRATEGIC PLAN INTO ALL CONTRACTS INITIATED BY THE COC, INCLUDING THOSE BETWEEN THE COUNTY (AS COC ADMINISTRATIVE ENTITY), ITS CONTRACTORS, AND SUBCONTRACTORS IDENTIFY THE MOST EFFECTIVE HOMELESSNESS PROGRAMS WITHIN THE COUNTY, PARTICULARLY THOSE THAT PROVIDE EMERGENCY, TRANSITIONAL, AND PERMANENT HOUSING TO INDIVIDUALS EXPERIENCING HOMELESSNESS, AND PROVIDE SUPPORT TO EXPAND SERVICES DEVELOP AND IMPLEMENT A HOMELESS OUTREACH TEAM DEVELOP A COMMUNITY UNDERSTANDING OF THE SCOPE, SCALE, AND STRUCTURE OF THE HOMELESSNESS PROBLEM AND NEED TO USE COMMON NOMENCLATURE TO IMPROVE DECISION MAKING 1.1 1.5 3.4 4.2 4.4 1.2 1.3 2.5 2.6 3.1 3.2 1.4 2.2 2.3 4.1 4.3 2.1 2.4 3.3 2020 Page 34 of 268 Page 35 of 268 Page 36 of 268 Page 37 of 268 Page 38 of 268 Page 39 of 268 AGENDA ITEM 5a Page 1 of 5 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting Virtual Meeting: https://attendee.gotowebinar.com/rt/4910662329263871245 Ukiah, CA 95482 September 2, 2020 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on September 2, 2020, having been legally noticed on August 28, 2020. The meeting was held virtually at the following link: https://attendee.gotowebinar.com/rt/4910662329263871245. Mayor Crane called the meeting to order at 6:03 p.m. Roll was taken with the following Councilmembers Present: Maureen Mulheren, Jim O. Brown, Stephen G. Scalmanini, Juan V. Orozco, and Douglas F. Crane. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. MAYOR CRANE PRESIDING. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilmember Scalmanini. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Approval of the Minutes for the August 19, 2020, Special Meeting. b. Approval of the Minutes for the August 19, 2020, Regular Meeting. Motion/Second: Brown/Mulheren to approve Minutes of the August 19, 2020, Special and Regular meetings, as submitted. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Request Authorization for the City Manager to Negotiate and Execute a Seventh Amendment to the Lease Agreement (COU No 1617-112-A7) with Tayman Park Golf Group – Community Services. b. Adoption of Resolution (2020-49) Approving Destruction of Records – City Clerk. c. Award Contract to EIDIM Group, Inc. in the Amount of $279,770.43 for the Council Chambers AV Replacement Project, Specification No. 20-09, and Approve Corresponding Budget Amendment – Finance & Information Technologies. Pulled by Councilmember Scalmanini Page 40 of 268 City Council Minutes for September 2, 2020, Continued: Page 2 of 5 d. Award Contract (COU No. 2021-118 to Roofing & Solar Construction) for the Roof Replacement at the Grace Hudson Museum, Spec. No. 20-10, and Approve Corresponding Budget Amendment If Necessary – Community Services. e. Consider Adoption of Resolution Adopting a 2020 Advocacy Platform to Serve as Guidelines for Local, State, and Federal Legislative Matters – Administration. Pulled by Councilmember Scalmanini. Motion/Second: Scalmanini/Orozco to approve Consent Calendar Items 7a, b, and d, as submitted. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No public comment was received. 9. COUNCIL REPORTS Presenter: 10. CITY MANAGER/CITY CLERK REPORTS Presenter: Sage Sangiacomo, City Manager.  Construction Update – Tim Eriksen, Public Works Director / City Engineer. 11. PUBLIC HEARINGS (6:15 PM) 12. UNFINISHED BUSINESS a. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus (COVID-19) Emergency Including Operational Preparedness and Response; Continuity of City Operations and Services; Community and Business Impacts; and Any Other Related Matters. Presenters: Tami Bartolomei, Office of Emergency Management Coordinator and Sage Sangiacomo, City Manager. Report was received. b. Receive Report Regarding Review of Ordinance for Development of Operating Standards for Community Gardens, Live Entertainment, Outdoor Dining, Sidewalk Cafes, and Specialty Food and Beverage Sales with Tasting; and Provide Direction to Staff as Necessary. Presenter: Craig Schlatter, Community Development Director. Motion/Second: Brown/Mulheren to receive and approve the report. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. c. Receive Report Regarding Annual Review of Ordinance for the Regulation of Shopping Cart Containment and Retrieval and Provide Direction as Necessary. Presenter: Craig Schlatter, Community Development Director. A PowerPoint presentation was given. Page 41 of 268 City Council Minutes for September 2, 2020, Continued: Page 3 of 5 Motion/Second: Brown/Mulheren to direct the ad hoc and staff to review the compliance and enforcement, and provide further recommendations for Council consideration. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. d. Continued Discussion and Possible Adoption of Resolution Amending Procedures for Annual Appointment and Rotation of Mayor, Vice Mayor, and City Councilmembers. Presenter: Kristine Lawler, City Clerk. Upon further consideration, Councilmember Brown withdrew his motion made on August 5, 2020. Motion/Second: Brown/Scalmanini to adopt Resolution (2020-50) for Option A. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. e. Discussion with Possible Direction to Staff Regarding Draft Objective Development and Design Standards and Flexible Parking Options for Multi-family Residential Development. Presenters: Mireya Turner, Planning Manager and Craig Schlatter, Community Development Director. Motion/Second: Mulheren/Orozco to appoint Councilmember Mulheren and Vice Mayor Orozco to serve on an Ad Hoc Committee to review the housing element and implementation. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 13. NEW BUSINESS a. Possible Introduction by Title Only of the Ordinance Amending Division 5, Chapter 2 of the City Code to Designate the Entity Authorized to Make Determinations on Livestock Permits. Presenters: Darcy Vaughn, Assistant City Attorney and Craig Schlatter, Community Development Director. Public Comment: George Hollister, Mendocino County Farm Bureau President (read by clerk); and Ruth Van Antwerp. Motion/Second: Scalmanini/Mulheren to introduce the Ordinance by title only. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. City Clerk, Kristine Lawler, read the following title into the record: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING DIVISION 5, CHAPTER 2 OF THE CITY CODE TO DESIGNATE THE ENTITY AUTHORIZED TO MAKE DETERMINATIONS ON LIVESTOCK PERMITS. Motion/Second: Scalmanini/Mulheren to introduce the Ordinance Amending Division 5, Chapter 2 of the City Code to Designate the Entity Authorized to Make Determinations on Livestock Permits. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. Page 42 of 268 City Council Minutes for September 2, 2020, Continued: Page 4 of 5 b. Discussion and Possible Action to Determine the City’s Position on the 2020 Resolution being Considered by the League of California Cities and Provide Corresponding Voting Instructions to the City of Ukiah’s Voting Delegate. Presenter: Sage Sangiacomo, City Manager. Council Consensus to support the position related to the 2020 League of California Cities resolution, unless the delegate finds that it doesn’t meet with the City’s advocacy and legislative platform. c. Possible Introduction of Ordinance by Title Only, Amending Sign Ordinance. Presenter: David Rapport, City Attorney. Motion by Councilmember Scalmanini for the recommended action. Motion died for lack of a second. Council Consensus to continue this item to the September 16th meeting. d. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s). Presenter: Councilmember Mulheren. Report was received. e. Award Contract to EIDIM Group, Inc. in the Amount of $279,770.43 for the Council Chambers AV Replacement Project, Specification No. 20-09, and Approve Corresponding Budget Amendment (From Consent Calendar Agenda Item 7c). Presenter: Sage Sangiacomo, City Manager. Motion/Second: Brown/Mulheren to disregard Bid Protest Received by PCD, and award contract (COU No. 2021-117) to EIDIM Group, Inc. in the amount of $279,770.43 for the Council Chambers AV Replacement Project, Specification No. 20-09, and approve corresponding budget amendment. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. f. Consider Adoption of Resolution Adopting a 2020 Advocacy Platform to Serve as Guidelines for Local, State, and Federal Legislative Matters (From Consent Calendar Agenda Item 7e). Presenter: Shannon Riley, Deputy City Manager and Sage Sangiacomo, City Manager. Motion/Second: Mulheren/Brown to adopt resolution (2020-51) adopting a 2020 Advocacy Platform to serve as guidelines for local, state, and federal legislative, administrative, regulatory and court matters. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: Scalmanini. THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 9:20 P.M. Page 43 of 268 City Council Minutes for September 2, 2020, Continued: Page 5 of 5 14. CLOSED SESSION a. "Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(2)) Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number of potential cases: 3)" b. "Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(4)) Deciding whether to initiate litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9 (Potential Cases: 1)" c. "Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200" d. "Conference with Legal Counsel – Existing Litigation (Cal. Gov’t Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036" e. "Conference with Labor Negotiator (54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units" f. "Conference with Real Property Negotiators (Cal. Gov’t Code Section 54956.8) Property: APN Nos: 157-050-03, 157-060-02, 157-050-04, 157-050-03, 157-030-02, 157-050- 01, 157-050-02, 157-050-10, 157-050-09, 157-070-01, 157-070-02, 003-190-01 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Dave Hull and Ric Piffero Under Negotiation: Price & Terms of Payment" Direction was given to staff. 15. ADJOURNMENT There being no further business, the meeting adjourned at 9:47 p.m. ________________________________ Kristine Lawler, City Clerk Page 44 of 268 Page 1 of 2 Agenda Item No: 7.a. MEETING DATE/TIME: 9/16/2020 ITEM NO: 2019-82 AGENDA SUMMARY REPORT SUBJECT: Report of Disbursements for the Month of July 2020. DEPARTMENT: Finance PREPARED BY: Candice Rasmason, Accounts Payable PRESENTER: Consent Calendar ATTACHMENTS: 1. July 2020 Summary of Disbursements 2. Account Codes for Reference 3. Object codes for Reference 4. July 2020 Disbursement Detail Summary: The Council will review and consider approval of the Report of Disbursements for the month of July 2020. Background: Payments made during the month of July 2020 are summarized on the Report of Disbursements. Further detail is supplied on the Schedule of Bills, representing the five (5) individual payment cycles within the month. Accounts Payable Check Numbers (City & UVFA): 3038893-3038938; 3038939-3039061; 3039062-3039171; 3039172-3039271; 3039272-3039351 Accounts Payable Wire Transfers: N/A Payroll Check Numbers: 507999-508033; 508034-508071; 508072-508106 Payroll Manual Check Numbers: N/A Direct Deposit Numbers: 99542-99771; 99772-100005; 100006-100244 Manual Direct Deposit Numbers: N/A Void Check Numbers: 3038201, 3039171, 3038909 Void Direct Deposit Numbers: N/A Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. Attachment #1: July 2020 Summary of Disbursements Attachment #2: Account Codes for Reference Attachment #3: Object Codes for Reference Attachment #4: July 2020 Disbursement Detail Page 45 of 268 Page 2 of 2 Recommended Action: Approve the Report of Disbursements for the Month of July 2020. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Page 46 of 268 Attachment 1 FUNDS: 100 General Fund $429,582.48 700 Sanitary Disposal Site Fund $17,427.81 105 Measure S General Fund 701 Landfill Corrective Fund 110 Special General Fund 702 Disposal Closure Reserve Fund 120 Streets Capital Improvement $27,072.87 704 Post Closure Fund - Solid Waste 200 City Administratve Services $17,173.91 710 Ambulance Services Fund 201 Worker's Comp Fund 720 Golf Fund $24,834.95 202 Liability Fund $2,254.33 730 Confernence Center Fund $5,698.43 203 Garage Fund $3,885.07 750 Visit Ukiah 204 Purchasing Fund $1,141.02 777 Airport Fund $89,809.35 205 Billing & Collections Fund $53,533.03 778 Airport Capital Improvement Fund $2,475,829.19 206 Public Safety Dispatch Fund $28,787.65 779 Special Aviation Fund 207 Payroll Posting Fund $296,557.94 800 Electric Fund $1,049,416.24 208 Building Maintenance/Corp Yard Fund $21,500.72 801 Electric Capital Reserve Fund $711,327.19 209 IT Fund $29,463.05 803 Lake Mendocino Bond Reserve 220 Equipment Reserve Fund 805 Street Lighting Fund $12,225.53 249 City Housing Bond Proceeds $0.00 806 Public Benefits Fund $3,500.00 250 Special Revenue Fund $93.79 807 Electric Capital & Trade Fund 251 Special Projects Reserve Fund 820 Water Fund $162,293.05 253 CITY PROP 172 $651.94 822 Water Capital Improvement Fund $307,037.69 300 Park Development Fund 830 Recycled Water Fund $9,062.78 301 Anton Stadium Fund $0.00 840 City/District Sewer Fund $155,962.94 302 Observatory Park Fund 841 Sewer Contruction Fund 304 Swimming Pool Fund $0.00 843 Sewer Capital Fund 305 Riverside Park Fund $0.00 900 Special Deposit Trust $42,046.39 306 Skate Park Fund $0.00 901 General Service (Accts Recv)$3,824.37 310 Museum Grants 902 U.S.W. Billing & Collection $40,901.53 311 Alex Rorbaugh Recreation Center Fund $3,697.43 903 Public Safety - AB 109 $0.00 312 Downtown Business Improvement Fund $2,300.76 905 Federal Emergency Shelter Grant 313 LMIHF Housing Asset Fund 905 Mendocino Emergency Service Authority 314 Winter Special Events 911 Russian River Watershed Association $38,226.65 315 Advanced Planning Fund $0.00 915 UVFD $33,820.86 500 2106 Gas Tax Fund $654.88 916 UVFD PROP 172 $651.97 501 2107 Gas Tax Fund 917 UVFD Measure B $8,502.98 503 2105 Gas Tax Fund 918 UVFD Mitigation $1,361.78 505 Signalization Fund 940 Sanitation District Special Fund $4,605.00 506 Bridge Fund 943 Sanitation District Capital Improvement Fund 507 1998 STIP Augmentation Fund 952 REDIP Sewer Enterprise Fund 508 SB325 Reimbursement Fund $1,674.24 960 Community Redevelopment Agency 509 S.T.P. Fund $31,089.33 961 RDA Housing Pass-Through 510 Trans-Traffic Congest Relief Fund 962 Redevelopment Housing Fund 511 Rail Trail Fund 963 Housing Debt 600 Community Development Block Grant $375.00 964 RDA Capital Pass-Through 601 EDBG 94-333 Revolving Loan 965 Redevelopment Capital Improvement Fund 602 Community Development Fund 966 Redevelopment Debt Service 603 08-HOME-4688 967 Housing Bond Proceeds 604 CDBG Grant 09-STBG-6417 968 Non-Housing Bond Proceeds 605 11-HOME-7654 Fund $0.00 969 RDA Obligation Retirement Fund $2,268.00 606 CDBG Grant 10-EDEF-7261 844/944 Sewer Capital Projects Fund $400,954.38 607 Prop 84 Grant Fund 609 13-CDBG-8940 610 City RDA Projects Fund 613 Home Program Activities 630 Asset Seizure Fund $1,450.00 631 Asset Seizure Fund (Drug/Alcohol)Retainage Withheld $170,125.68 633 H & S Education 11489(B)(2)(A1)611 CDBG 16-CDBG-11147 634 Federal Asset Seizure Grants 635 SUP Law Enforcement Service Fund 637 Local Law Enforcement Block Grant 638 Asset Forfeiture 11470.2 H & S $590.25 639 Special Revenue - Police $0.00 640 Parking District Fund $711.82 691 Museum Fund PAYROLL CHECK NUMBERS: 507999-508033 DIRECT DEPOSIT NUMBERS: 99542-99771 TOTAL DEMAND PAYMENTS- A/P CHECKS $6,725,956.25 PAYROLL PERIOD: 6/13/20-6/27/20 TOTAL DEMAND PAYMENTS-WIRES* & EFT's $127.00 PAYROLL CHECK NUMBERS: 508034-508071 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $994,314.39 DIRECT DEPOSIT NUMBERS: 99772-100005 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS)$602,442.30 PAYROLL PERIOD: 6/28/20-7/11/20 * vendor name( if applicable) PAYROLL CHECK NUMBERS: 508072-508106 DIRECT DEPOST NUMBERS: 100006-100244 PAYROLL PERIOD: 7/12/20-7/25/20 VOID CHECK NUMBERS: 3038201, 3039171, 3038909 TOTAL PAYMENTS $8,322,839.94 N/A WIRE TRANSFER NUMBERS: N/A CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on ____________________. City Clerk APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same.I have audited this Register and approve for accuracy and available funds. ____________________________________________________________________________________________ City Manager Director of Finance MANUAL CHECK NUMBERS: CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF JULY Page 47 of 268 Account Code Summary Attachment 2 10000000 General Fund 20526430 Electric Department - Meter Readers 10010000 City Council 20620231 Ukiah Dispatch 10011100 City Clerk 20620232 Ft Bragg Dispatch 10011300 Elections 20700000 Payroll Posting Fund 10012100 City Manager 20822500 Building Maintenance 10012200 Administrative Support 20824300 Corporation Yard 10012400 Miscellaneous General Government 20922900 IT Fund 10013400 Finance Department 22013300 FA Replace - Finance UB 10014000 City Attorney 22020200 FA Replace - Police Operations 10015100 Treasury Management 22021210 FA Replace - Fire Administration 10016100 Human Resources 22022900 FA Replace - Information Technology 10017100 Economic Development 22024100 FA Replace - Garage 10018000 Community Outreach 22024220 FA Replace - Streets 10020217 Animal Control 22024413 FA Replace - Water Distribution Cap 10022100 Parks 22024414 FA Replace - Water Distribution O&M 10022300 Aquatics 22024421 FA Replace - City Wastewater 10022800 Recreation 25024210 Engineering Reserve 10022810 Recreation Administration 25024300 Corporation Yard Reserve 10022821 Adult Basketball 25122900 CIP - IT 10022822 Adult Softball 25123100 CIP - Planning 10022824 Co-Ed Volleyball 25124210 CIP - Engineering 10022831 Youth Basketball 25124220 CIP - Streets 10022832 Youth Softball 25124410 CIP - Water 10022840 Day Camp 25124421 CIP - City Wastewater 10022850 Classes & Clinics 25126410 CIP - Electric 10022860 Special Activities 30022200 Park Development 10023100 Community Planning 30122210 Anton Stadium 10023320 Building Inspection 30222220 Observatory Park 10024210 Engineering 30522250 Riverside Park 10024214 Traffic Signals 30622260 Skate Park 10024620 Streets 30822280 Project Planning 10024224 Storm Drains 31022700 Museum Grant 10514000 Police - City Attorney 31122000 Alex Rorabaugh Recreation Center 10520210 Patrol 31217100 Downtown Business Improvement District 10520214 Police Reserves 50524210 Engineering - Signalization Fund 10520216 COPS Grant 50624210 Capital Engineering 10520218 Police - CSO 50824210 SB325 - Engineering 10520224 Police - Major Crimes Task Force 50824220 SB325 - Streets 10521210 Fire Administration 50924210 STP - Engineering 10521312 Fire Volunteer Station 50924220 STP - Streets 20112400 Worker's Compensation Fund 51024220 Trans - Traffic Slurry Seal 20212400 Liability Fund 510X9999 Trans -Traffic Project 20324100 Garage Fund 60217441 Grant - CDBG 602 20413500 Purchasing Fund 60317442 Grant - HOME 603 20513300 Billing and Collections 60417441 Grant - CDBG 604 20514000 Billing and Collections - City Attorney 60517442 Grant - HOME 605 20524412 Water Department - Meter Readers 60517461 First Time Homebuyer Program Page 48 of 268 Account Code Summary Attachment 2 60517462 FTHB Activity Delivery 80026130 Electric Substation 60517467 FTHB - PIR 80026140 Reimbursable Work for Others 60600000 CDBG Grant 10-EDEF-7261 Fund 80026200 Electric Metering 60617441 Grant - CDBG 606 80026300 Electric Generation 60617451 General Administration 80026312 Mendocino Hydro 60617452 AD ED Direct Financial Assistance 80026330 Hydro Electric 60617453 ED Direct Financial Assistance 80026400 Electric Administration 60717443 Grant Prop 84 80026410 Electric General Administration 60724413 Prop 84 Water Distribution Cap 80026430 Interdepartmental Charges 60900000 13-CDBG-8940 80326330 Hydro Plant 60917458 13-CDBG-8940 80526610 Street Lighting 63020210 Asset Seizure Expenditure 80626500 Public Benefit 63120210 Drug & Alcohol Education 82027110 Water 63320210 H&S Asset Seizure Expenditure 82027111 Water - Production O&M 63420250 Fed Asset Seizure Expenditure 82027113 Water - Distribution Capital 63520210 SLESF 82027114 Water - Distribution O&M 63820210 Asset Forfeiture 11470 82027115 Water - Production Capital 64020213 Parking Enforcement 82227113 Water - Distribution Capital 69122700 Museum 84027220 Wastewater 70024500 Landfill 700 84027221 Wastewater City - O&M 70224500 Landfill Closure 84027222 Wastewater City - Capital 70424500 Landfill Post closure 84027225 Wastewater Treatment - O&M 72022400 Golf 84027226 Wastewater Treatment - Capital 73022600 Conference Center 84227220 Wastewater 75017110 Visit Ukiah 84327222 Wastewater City - Capital 77725200 Airport Operations 84427221 Wastewater City Capital - O&M 77817411 FAA Grant 84427222 Wastewater City - Capital 80026100 Electric Administration 90000000 Special Deposit Trust Fund 80026110 Electric Overhead 91190100 Russian River Watershed Assoc 80026120 Electric Underground 96900000 Successor Agency 80100000 Infrastructure Page 49 of 268 12102 INVENTORY OF SUPPLIES 52526 FRAUD INVEST. ASSESSMENT 12103 STORES PURCHASES 52527 A.D.P. PREMIUM & DEDUCTIBLE 12104 INVENTORY - PURCHASES 52528 LIABILITY INSURANCE 12105 STORES ISSUES 52529 EARTHQUAKE & FLOOD PREMIUMS 51211 PERS UNFUNDED LIABILITY 52530 POLLUTION-ENVIRON INS PREMIUM 51280 OVERTIME/CALLOUT MEALS 52531 UMEMPLOY. INS EXPENSE 51285 CALLOUT MILEAGE REIMBURSEMENTS 52532 SAFETY & TRAINING SUPPORT 52100 CONTRACTED SERVICES 52600 RENT 52107 CONTRACTED SERVICES-EIR 52841 SUCCESSOR AGENCY ADMIN 52108 CONTRACT SERVICES-GPU 54100 SUPPLIES 52110 AMBULANCE BILLING 54101 POSTAGE 52111 MAINT. CONTRCTS - DEFIBRULATOR 54102 SMALL TOOLS 52112 M. S. OVERSIGHT 54105 PHOTOGRAPHIC EXPENSE 52113 PLANNING STUDIES 54106 SPECIALTY SUPPLIES 52114 COMPLIANCE STUDIES 54120 PW - SPECIAL SUPPLIES 52120 LABOR CHARGES FROM OTHER DEPAR 54121 PW - ASPHALT CONCRETE 52130 EDUCATIONAL & MARKETING MATL'S 54122 PW - AGGREGATE BASE 52131 ASSISTANCE TO SENIORS 54123 PW - CRACK SEALANT 52132 EMERGENCY ASSISTANCE 54124 PW - CONCRETE/SUPPLIES 52133 MONTHLY DISCOUNT PROGRAM 54125 PW - TRAFFIC PAINT 52134 CONTRACT ADMINISTRATION 54126 PW-PREMARKS 52135 ENERGY CONSERVATION PROGRAM 54127 PW - SIGN POSTS/SHEETING 52136 PHOTOVOLTAIC RATES/INCENTIVE 54128 PW - COLD PATCH MATERIAL 52137 PUBLIC BENEFITS PROGRAM MGMT 54129 PW - TACK OIL 52138 NCPA PUBLIC BENEFITS PROGRAM 54130 PW - SAFETY 52139 RESEARCH, DEVELOPMENT & DEMO 54131 PW - BARRICADES & CONES 52140 LITIGATION EXPENSES 54160 HR - CITY LIABILITY & CONTRACT 52145 DETACHMENT-SEWER-UVSD 54161 HR - BACKGROUND & PHYSICALS 52150 LEGAL SERVICES/EXPENSES 54162 HR - ADVERTISING 52151 AFLAC & PERS INSUR ADMIN FEES 54163 HR - INTERVIEW SUPPLIES 52170 UKIAH WASTE SOLUTIONS 54164 HR - FORMS & OTHER DIV. EXP. 52171 RESIDENTIAL BILLING CHARGE 54165 HR - NEW EMPLOYEE FINGERPRINT 52172 COMMERCIAL OVERSIGHT FEE 54166 HR - DOT TESTING PROGRAM 52180 SECURITY SERVICES 54167 HR - EMPLOYEE DEVELOPMENT 52301 PROPERTY TAX ADMIN FEE 54168 HR - REMIF SAFETY TRNG & SUPPO 52302 AMBULANCE FEES 54201 PRISONER EXPENSE 52303 REHIT SUPPORT 54202 MAJOR CRIME INVETIGATIONS 52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE 52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY 52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE 52522 LIABILITY INSURANCE DEDUCT 55200 PG&E 52523 BOILER/MACHINERY PREMIUMS 55210 UTILITIES 52524 PROPERTY INSURANCE 56100 VEHICLE & EQUIPMENT MAINT. & R 52525 WORKER'S COMP. EXPENSE 56110 CITY GARAGE - PARTS Object Code Summary Attachment 3 Page 50 of 268 56121 R & M RADIO EQUIPMENT 56111 CITY GARAGE - LABOR 56122 R & M NON-AUTO EMS EQUIPMENT 56112 EQUIPMENT PARTS FOR RESALE 56123 R & M COMPUTERS 56120 EQUIPMENT MAINTENANCE & REPAIR 56124 MAINT CONTRACT DEFIBULATORS 80235 SYSTEM MAINTENANCE 56130 EXTERNAL SERVICES 80236 EMERGENCY/CONTINGENCY 56210 FUEL & FLUIDS 90100 LOAN PROCEEDS 56300 BUILDING MAINT. & REPAIR 90101 LOAN PAYMENT RECEIVED 56410 EQUIPMENT RENTAL - PRIVATE 90301 LOAN REPAYMENT 56504 FACILITY MAINTENANCE & REPAIR 90410 BOND PROCEEDS 56600 AIRFIELD MAINTENANCE & REPAIR 56700 LANDFILL CLOSURE EXPENSE 57100 CONFERENCE & TRAINING 57101 CONF & TRAINING-AQUATICS 57102 CONF & TRAINING-PARKS STAFF 57200 MEETINGS 57300 MEMBERSHIPS & SUBSCRIPTIONS 58101 NCPA PLANT GENERATION 58102 NCPA POWER PURCHASES 58103 NCPA TRANSMISSION 58104 NCPA MANAGEMENT SERVICES 58105 NCPA THIRD PARTY SALES 58106 NCPA PASS THROUGH COSTS 58107 NCPA COMMITMENTS ACTIVITY 58201 WATER PURCHASES 58202 WATER TREATMENT PLANT CHEMICAL 58401 AVIATION FUEL 58410 GARAGE LUBRICANTS & PARTS 58510 REIMBRSABLE JOBS 59100 PROPERTY TAXES PAID 59101 FEES 59102 FRANCHISE FEES 59350 PURCHASE DISCOUNTS TAKEN 59400 OTHER EXPENSES 70101 LOAN PAYMENTS MADE 70102 BOND INTEREST PAYMENTS 70110 BOND ISSUANCE COSTS 70201 LOAN PRINCIPAL PAYMENTS 70202 BOND PRINCIPAL PAYMENTS 80100 MACHINERY & EQUIPMENT 80200 BUILDINGS ACQUISITION 80210 LAND ACQUISITION 80220 BUILDING IMPROVEMENTS 80230 INFRASTRUCTURE 80231 RECYCLING STUDY 50% GRANT MATC 80232 LINE REPLACEMENTS 80233 MAIN REPLACEMENTS 80234 INFLOW/INFILTRATION Page 51 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail ALONZO FRIAS BA FY 19/20 BOOT ALLOWANCE $113.26 82027111-54100 SUPPLIES $113.26 Vendor Total:$113.26 AMAZON CAPITAL SERVICES 1VMX-VL99- YNXQ VEHICLE INSPECTION REPORTS $148.84 20324100-56112 EQUIPMENT PARTS FOR RESALE $148.84 14HC-YYLK- 37CL FUEL INJECTION KIT $137.76 84027221-54102 SMALL TOOLS $137.76 196X-3DFX- 696Y ALUMINUM TAGS $83.90 82027114-54100 SUPPLIES $83.90 Vendor Total:$370.50 CA MUNICIPAL UTILITIES ASSOC 19-0558 ANNUAL DUES 20/21 $16,012.00 80026400-57300 MEMBERSHIPS & SUBSCRIPTIONS $1,308.00 80026400-57300 MEMBERSHIPS & SUBSCRIPTIONS $13,416.00 82027110-57300 MEMBERSHIPS & SUBSCRIPTIONS $1,288.00 Vendor Total:$16,012.00 CA POLICE CHIEFS ASSOC 15314 MEMBERSHIP - S KAESER $145.00 10020210-57300 MEMBERSHIPS & SUBSCRIPTIONS $145.00 15422 MEMBERSHIP- C CROOK $145.00 10020210-57300 MEMBERSHIPS & SUBSCRIPTIONS $145.00 Vendor Total:$290.00 COUNTY OF SONOMA WTR- 00001636 GROUNDWATER PLANNING STUDY CON $2,699.13 82027110-52100 CONTRACTUAL SERVICES $2,699.13 Vendor Total:$2,699.13 DAVID A JOHNSTON DV062420 SEWER LATERAL REIMBURSEMENT $2,000.00 84427222-52100 CONTRACTUAL SERVICES $2,000.00 Vendor Total:$2,000.00 DEANN BUERGLER- HOWE 55020 UNIFORM TEES $544.38 10020210-54100 SUPPLIES $544.38 Vendor Total:$544.38 ENTENMANN- ROVIN CO 0152414-IN DOME BADGES $256.89 10020210-54100 SUPPLIES $256.89 Vendor Total:$256.89 FASTENAL CAUKA39488 HARDWARE FOR SWIVEL CLAMP $20.84 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $20.84 The following list of bills payable was reviewed and approved for payment. Signature List of Checks Presented for Approval on 7/2/2020 CR 8/8/2008-08-2020 8/13/20 Attachment 4 Page 52 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail FASTENAL CAUKA39494 FLANGE BOLTS $81.13 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $81.13 Vendor Total:$101.97 FILIPPO VIOLA DV062220 INSTRUCTOR $875.00 10022850-52100 CONTRACTUAL SERVOCES $875.00 Vendor Total:$875.00 HACH COMPANY 11990827 STABL CAL EMPULE KIT, GELEX SET $747.56 84027225-54103 LAB SUPPLIES $747.56 Vendor Total:$747.56 INTEGRITY SHRED LLC 107524 DOCUMENT SHREDDING $28.50 10020210-54100 SUPPLIES $14.25 20620231-54100 SUPPLIES $14.25 Vendor Total:$28.50 INTERNATIONAL ASSOC OF CHIEFS OF POLICE 0116354 ANNUAL MEMBERSHIP DUES $875.00 10020210-57300 MEMBERSHIPS & SUBSCRIPTIONS $875.00 Vendor Total:$875.00 JUDY CHAN JUL 20 JUL 20 RENT - MASON ST $1,506.75 10022100-52600 RENT $1,506.75 Vendor Total:$1,506.75 KEVIN PIERACHINI BA FY 19/20 BOOT ALLOWANCE $150.00 20324100-54100 SUPPLIES $150.00 Vendor Total:$150.00 KIMBALL MIDWEST 8016908 BATTERY PARTS $154.33 20324100-56112 EQUIPMENT PARTS FOR RESALE $154.33 Vendor Total:$154.33 MAHALA JACYNTHE KUEHNE DV060820 INSTRUCTOR $504.00 10022850-52100 CONTRACTUAL SERVICES $504.00 DV060920 INSTRUCTOR $560.00 10022850-52100 CONTRACTUAL SERVICES $560.00 Vendor Total:$1,064.00 MARK CLEMENTI PHD 06-15-20PD PRE-EMPLOYMENT EVALUATION $734.00 10020210-54161 BACKGROUND & PHYSICALS $734.00 Vendor Total:$734.00 MARK MIRATA DV070120 INSTRUCTOR $87.50 10022850-52100 CONTRACTUAL SERVICES $87.50 DV070120 1 INSTRUCTOR $96.25 10022850-52100 CONTRACTUAL SERVICES $96.25 DV070320 INSTRUCTOR $96.25 10022850-52100 CONTRACTUAL SERVICES $96.25 Vendor Total:$280.00 MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY WP061820 HAZMAT MATERIALS $32.00 84027225-54100 SUPPLIES $32.00 Vendor Total:$32.00 List of Checks Presented for Approval on 7/2/2020 Page 53 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail OLDCASTLE PRECAST INC 030288772 04-0340 PG&E TRAFFIC COVER 54 $163.32 80126100-80230 INFRASTRUCTURE $163.32 Vendor Total:$163.32 OLIN CORPORATION 2836676 LIQUID SODIUM HYPOCHLORITE $4,149.57 84027225-58202 CHEMICALS $4,149.57 Vendor Total:$4,149.57 ONE TIME PAY VENDOR DV062220 REC REFUND- D BRILEY, COVID-19 $60.00 10022850-44915 RECREATION PROGRAM INCOME $60.00 DV062320 REC REFUND- MATILDA SIMMEL $125.00 10022850-44915 RECREATION PROGRAM INCOME $125.00 Vendor Total:$185.00 PACE SUPPLY CORPORATION 026136108 HOSE CONNECTION $3.76 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $3.76 026092173 LIQUID FILLED GAUGE $64.86 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $64.86 026020791 BACKWASH PUMP $778.23 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $778.23 026160604 PIPE LUBE $85.12 82027114-54100 SUPPLIES $85.12 Vendor Total:$931.97 PACIFIC PRODUCTS AND SERVICES LLC 26934 18"X12" SIGN BLANK, .080G ALUM $1,121.33 10024620-54126 PW-PREMARKS $1,121.33 Vendor Total:$1,121.33 PETER ARMSTRONG 061920 2020 ANNUAL REPORT PHOTOGRAPHS $350.00 63020210-54100 SUPPLIES $350.00 Vendor Total:$350.00 PETERSON POWER SYSTEMS INC PC060160760 COUPLING $131.74 10024620-56130 EXTERNAL SERVICES $131.74 Vendor Total:$131.74 PETERSON TRUCKS INC 226797R FILTER, LUBE-OIL $103.95 90000000-20231 COUNTY MENTAL HEALTH .5% ($0.48) 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.11) 84027221-56130 EXTERNAL SERVICES $0.59 84027221-56130 EXTERNAL SERVICES $103.95 227148R TURBO CHARGER ACTUATOR $519.21 90000000-20231 COUNTY MENTAL HEALTH .5% ($2.40) 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.60) 84027221-56130 EXTERNAL SERVICES $3.00 84027221-56130 EXTERNAL SERVICES $519.21 List of Checks Presented for Approval on 7/2/2020 Page 54 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail PETERSON TRUCKS INC 232996S CONNECTORS $132.40 84027221-56130 EXTERNAL SERVICES $132.40 Vendor Total:$755.56 REDWOOD COAST FUELS 2154297 CARDLOCK FUEL PURCHASES $331.42 82027111-56130 EXTERNAL SERVICES $331.42 2150979 CARDLOCK FUEL PURCHASES $589.14 10024620-56210 FUEL & FLUIDS $589.14 3140495 CARDLOCK FUEL PURCHASES $300.69 20824300-56210 FUEL & FLUIDS $300.69 2150978 CARDLOCK FUEL PURCHASES $213.92 84027225-56210 FUEL & FLUIDS $213.92 2153956 CARDLOCK FUEL PURCHASES $85.79 20324100-58410 GARAGE LUBRICANTS & PARTS $85.79 2154628 CARDLOCK FUEL PURCHASES $189.93 20324100-58410 GARAGE LUBRICANTS & PARTS $189.93 Vendor Total:$1,710.89 REDWOOD EMPIRE MUNICIPAL INSURANCE FUND 20-07 EAP REMIF EAP INSURANCE $550.96 20700000-20520 P/R DEDUCT.- MEDICAL INS $550.96 Vendor Total:$550.96 RESPECTECH 40495 PHONE SYSTEMS SERVICE & LEAVE $112.50 10021210-55100 TELEPHONE $56.25 91521400-55100 TELEPHONE $56.25 Vendor Total:$112.50 SAFEWAY INC STMT JUN 20 MISC. PURCHASES AS NEEDED $139.23 10022840-54100 SUPPLIES $112.20 73022600-54100 SUPPLIES $9.07 73022600-54100 SUPPLIES $17.96 Vendor Total:$139.23 SAVINGS BANK OF MENDOCINO COUNTY JUN 20 LOVERS LANE LOAN $1,945.41 91500000-70103 LOAN INTEREST $321.84 91800000-70103 LOAN INTEREST $750.94 91500000-70201 LOAN PRINCIPAL PAYMENTS $261.79 91800000-70201 LOAN PRINCIPAL PAYMENTS $610.84 Vendor Total:$1,945.41 SETH STRADER DV062520 REIMBURSEMENT- COVID-19 SUPPLIES $11.74 10012200-54100 SUPPLIES $11.74 Vendor Total:$11.74 SHAWN COX DV060820 INSTRUCTOR $350.00 10022850-52100 CONTRACTUAL SERVICES $350.00 Vendor Total:$350.00 List of Checks Presented for Approval on 7/2/2020 Page 55 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail SHI INTERNATIONAL CORP B11798605 #MXFX2LL/A: 12.9", IPAD PRO, W $3,737.03 80026400-54330 COMPUTER AND TECHNOLOGY $3,737.03 Vendor Total:$3,737.03 STAPLES CREDIT PLAN 7307357381-0 CORRECTION TAPE $19.29 10012200-54100 SUPPLIES $19.29 7307357381-0 STICKY NOTES, HIGHLIGHTERS $80.22 10012200-54100 SUPPLIES $80.22 7307229500-0 CARTRIDGE, PAPER HOT CUPS $94.82 10012200-54100 SUPPLIES $39.40 10013210-54100 SUPPLIES $55.42 7307651931-0 LABELS FOR COVID-19 TESTING $49.76 10012800-54100 SUPPLIES $49.76 7307488727-0 ENVELOPES $7.61 10020210-54100 SUPPLIES $7.61 730788721-0-ELECTRIC STAPLER $72.34 10020210-54100 SUPPLIES $72.34 730741261-0-ELECTRIC STAPLER, , PAPER FILLER, ENVELOPES $145.26 10020210-54100 SUPPLIES $145.26 7307633013-0 BINDERCLIPS $40.48 10022810-54100 SUPPLIES $40.48 7307541611-0 CAD BOND PAPER $80.73 10022810-54100 SUPPLIES $80.73 7307476050-0 BLACK TONERS $315.63 20413500-54100 SUPPLIES $315.63 7307756023-0 LABELS $20.73 20513300-54100 SUPPLIES $20.73 Vendor Total:$926.87 THOMSON REUTERS BARCLAYS 842345244 CCR T 13 MOTOR VEHICLES COMPLE $1,031.81 80026400-57300 MEMBERSHIPS & SUBSCRIPTIONS $1,031.81 Vendor Total:$1,031.81 UKIAH DAILY JOURNAL 0006481273 NOTICE OF RELEASE $161.18 70024500-52515 ADVERTISING & PUBLICATION $161.18 0006481655 PUBLISHING SERVICES FOR FY 19/ $467.10 10012500-52150 LEGAL SERVICES/ EXPENSES $467.10 0006481560 PUBLISHING SERVICES FOR FY 19/ $480.76 10012500-52150 LEGAL SERVICES/ EXPENSES $480.76 0006476981 PUBLISHING SERVICES FOR FY 19/ $521.72 10012500-52150 LEGAL SERVICES/ EXPENSES $521.72 Vendor Total:$1,630.76 UNITED ROTARY BRUSH CORP CI251686 MISC. CABLE WRAPS, GUTTER BROO $732.30 10024620-56130 EXTERNAL SERVICES $732.30 CI251685 MISC. CABLE WRAPS, GUTTER BROO $1,062.00 10024620-56130 EXTERNAL SERVICES $1,062.00 Vendor Total:$1,794.30 VWR INTERNATIONAL INC 8801175495 LABORATORY SUPPLIES WWTP $39.13 84027225-56125 LAB EQUIP- REPAIR & MAINT. $39.13 List of Checks Presented for Approval on 7/2/2020 Page 56 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail VWR INTERNATIONAL INC 8801257442 LABORATORY SUPPLIES WWTP $145.49 84027225-54103 LAB SUPPLIES $145.49 Vendor Total:$184.62 WEST YOST ASSOCIATED 2041615 RRWA EXECUTIVE SERVICES AGREEM $38,226.65 91190100-52100 CONTRACTUAL SERVICES $38,226.65 Vendor Total:$38,226.65 WEX BANK 65826586 FUEL FOR POLICE $175.60 10020210-56210 FUEL & FLUIDS $175.60 Vendor Total:$175.60 WYATT IRRIGATION CO 274504 00 ADAPTER $11.89 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $11.89 Vendor Total:$11.89 INVOICE TOTAL: $89,164.02 List of Checks Presented for Approval on 7/2/2020 Page 57 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail AACTION RENTS 461926A-1 MESSAGE BOARD RENTAL (11.6 X 9 $1,471.00 10024620-56410 EQUIPMENT RENTAL - PRIVATE $1,471.00 461927A-1 MESSAGE BOARD RENTAL (11.6 X 9 $1,471.00 10024620-56410 EQUIPMENT RENTAL - PRIVATE $1,471.00 Vendor Total:$2,942.00 ACME RIGGING & SUPPLY CO 310264 MISC. RENTAL & SUPPLIES AS NEEDED $11.97 84027221-54100 SUPPLIES $11.97 Vendor Total:$11.97 ADAMSON POLICE PRODUCTS INV327627 HANDHELD SIRENS $136.30 10020210-56130 EXTERNAL SERVICES $136.30 INV328053 POLE $139.15 91521400-56130 EXTERNAL SERVICES $139.15 Vendor Total:$275.45 ADRIANA MURRAY DV070120 SEWER LATERAL REIMBURSEMENT $2,000.00 84427222-52100 CONTRACTUAL SERVICES $2,000.00 Vendor Total:$2,000.00 AFLAC 279133 CANCER/LIFE/ACC INSURANCE $7,719.16 20700000-20527 SECTION 125 (CANCER & LIFE) $7,719.16 Vendor Total:$7,719.16 AFLAC GROUP INSURANCE A138914100 JUN 20 AFLAC CRITICAL CARE INS $364.60 20700000-20538 AFLAC CRITICAL ILLNESS POLICY $364.60 Vendor Total:$364.60 AIRMED CARE NETWORK 6202-202063 FY 20/21 REACH AIR AMBULANCE SERVICE $195.00 20700000-20531 REACH AIR AMBULANCE $195.00 Vendor Total:$195.00 AL SMATSKY 89 DESIGN, ENGINEERING & CONSULTA $9,450.00 80126100-80230 INFRASTRUCTURE $9,450.00 Vendor Total:$9,450.00 ALTEC INDUSTRIES INC 11426224 SOLENOID COIL AND VALVE $641.18 80026110-56130 EXTERNAL SERVICES $641.18 Vendor Total:$641.18 AMANDA M BROWN 061620 II INSTRUCTOR $210.00 10022850-52100 CONTRACTUAL SERVICES $210.00 061620 I INSTRUCTOR $350.00 10022850-52100 CONTRACTUAL SERVICES $350.00 Vendor Total:$560.00 AMAZON CAPITAL SERVICES 1JLQ-XQQC- DNYC FACE MASKS $282.80 10012200-54100 SUPPLIES $282.80 1FJ6-KTYR- 9WKR CREDIT RETURN HEADSET ($205.50)10020210-54100 SUPPLIES ($205.50) The following list of bills payable was reviewed and approved for payment. Signature List of Checks Presented for Approval on 7/10/2020 CR 8/8/2008-08-2020 8/13/20 Page 58 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail AMAZON CAPITAL SERVICES 1YTG-GPR6- F9CM GLOVES $304.82 10020210-54100 SUPPLIES $304.82 13PG-Q6PQ- 6YKD GLOVES $413.60 10020210-54100 SUPPLIES $413.60 1HLX-1NH4- N6VW SHIPPING CREDIT ($20.73)10022840-54100 SUPPLIES ($20.73) 1JLQ-XQQC- LJ1V SHIPPING CREDIT ($5.38)10022840-54100 SUPPLIES ($5.38) 1NQ1-RT4Y- KRGX SHIPPING CREDIT ($4.00)10022840-54100 SUPPLIES ($4.00) 1NQ1-RT4Y- KRJR SHIPPING CREDIT ($2.93)10022840-54100 SUPPLIES ($2.93) 17JL-7HDH- KTV4 SHIPPING CREDIT ($2.42)10022840-54100 SUPPLIES ($2.42) 1X67-JX4G- LPN9 SHIPPING CREDIT ($0.25)10022840-54100 SUPPLIES ($0.25) 17JL-7HDH- KTYV SHIPPING CREDIT ($0.07)10022840-54100 SUPPLIES ($0.07) 1HLX-1NH4- N779 SHIPPING CREDIT ($0.07)10022840-54100 SUPPLIES ($0.07) 1FGG-FP9X- MTKV CRAFT PIPE CLEANERS $16.88 10022840-54100 SUPPLIES $16.88 1P7J-GGHX- DDRC DAY CAMP SUPPLIES $902.45 10022840-54100 SUPPLIES $902.45 1P7J-GGHX- RRKF THERMAL PRINT RECEIPT ROLLS $29.67 20513300-54100 SUPPLIES $29.67 1KVL-KX4Q- 6CCH BLUETOOTH HEADSET $54.43 80026400-54100 SUPPLIES $54.43 1GGN-YQKN- 19QC MECHANICAL PENCILS, WALL CHARGER, CLASP ENVELOPES $64.29 80026400-54100 SUPPLIES $64.29 1L1C-WP1D- HHRP LAPTOP WIRELESS ADAPTER $70.74 80026400-54100 SUPPLIES $70.74 1X11-T4JX- W13P LAMINATED P-TOUCH TAPE $105.20 84027221-54100 SUPPLIES $105.20 1HLX-1NH4- P4DY RECHARGEABLE BATTERY PACK $106.70 84027221-54100 SUPPLIES $106.70 Vendor Total:$2,110.23 AMERICAN NATIONAL RED CROSS & ITS CONSTITUENT 22278158 LIFEGUARDING WITH BLOODBORNE $228.00 10022300-54100 SUPPLIES $228.00 22275871 FIRST AID/CPR/AED BLOODBORNE $300.00 10022300-54100 SUPPLIES $300.00 22277015 LIFEGUARDING WITH BLOODBORNE $342.00 10022300-54100 SUPPLIES $342.00 Vendor Total:$870.00 ANIXTER 4622890-01 (C-806) COND, CU 6AWG, PROTECT $115.41 80000000-12104 INVENTORY - PURCHASES $115.41 4622890-00 (C-806) COND, CU 6AWG, PROTECT $126.30 80000000-12104 INVENTORY - PURCHASES $126.30 4622890-02 (C-806) COND, CU 6AWG, PROTECT $573.77 80000000-12104 INVENTORY - PURCHASES $573.77 Vendor Total:$815.48 AT&T 2799 JUL 20 INTERNET $78.40 10022100-55100 TELEPHONE $78.40 List of Checks Presented for Approval on 7/10/2020 Page 59 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail AT&T 3138 JUN 20 DSL FOR 911 REMOTE SUPPORT $101.65 20620231-55100 TELEPHONE $101.65 Vendor Total:$180.05 BAY AREA BARRICADE SERVICE INC 0012965 PEXCO GF 300: LITE BLACK BASE $2,658.48 10024620-54127 PW - SIGN POSTS/SHEETING $466.95 10024620-54125 PW - TRAFFIC PAINT $2,191.53 Vendor Total:$2,658.48 BORIS PROKOP UKIAH-2020-3 ASSIST EUD WITH REGULATORY & M $15,125.00 80026400-52100 CONTRACTUAL SERVICES $15,125.00 Vendor Total:$15,125.00 BOUND TREE MEDICAL LLC 83602525 EMS SUPPLIES $95.40 91721400-54100 SUPPLIES $95.40 Vendor Total:$95.40 CAPTURE TECHNOLOGIES INC 2694 FY 20/21 SUPPORT SERVICES RENEWAL $1,089.99 20016100-54320 SOFTWARE $1,089.99 $1,089.99 COASTLAND CIVIL ENGINEERING INC 48593 DESIGN SERVICES - CLARA AVE PH Vendor Total: $9,444.00 12024200-80230 INFRASTRUCTURE $5,927.42 84427221-80230 INFRASTRUCTURE $3,516.58 48450 DESIGN SERVICES - CLARA AVE PH $15,785.00 12024200-80230 INFRASTRUCTURE $7,892.50 84427221-80230 INFRASTRUCTURE $7,892.50 Vendor Total:$25,229.00 COFFEE CRITIC INC, THE R23963 MISC. COFFEE SUPPLIES AS NEEDED $45.00 10012200-54100 SUPPLIES $45.00 Vendor Total:$45.00 COMCAST 5488 JUL 20 INTERNET SERVICES $89.86 10021210-55100 TELEPHONE $44.93 91521400-55100 TELEPHONE $44.93 Vendor Total:$89.86 COOPER COMPLIANCE CORPORATION 2073 COMPLIANCE & REPORTING SERVICE $500.00 80026400-52100 CONTRACTUAL SERVICES $500.00 Vendor Total:$500.00 COTA COLE LLP 34927 RETAINER AGRMT- PALACE HOTEL RE $1,250.00 10014000-52150 LEGAL SERVICES/ EXPENSES $1,250.00 Vendor Total:$1,250.00 DAPHINE HARRIS - PETTY CASH 063020 REPLENISH PETTY CASH $82.75 70024500-59101 FEES $17.00 20513380-57100 LEARNING AND DEVELOPMENT $1.81 List of Checks Presented for Approval on 7/10/2020 Page 60 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail DAPHINE HARRIS - PETTY CASH 063020 REPLENISH PETTY CASH $82.75 84027225-57100 LEARNING AND DEVELOPMENT $7.74 84027221-54101 POSTAGE $4.24 20413500-54100 SUPPLIES $17.00 20413500-54100 SUPPLIES $19.00 20824300-54100 SUPPLIES $15.96 Vendor Total:$82.75 DARLENE R SIMPSON 1920235 RET CONTRACT 1920235 RETAINAGE $4,814.20 12000000-20150 AP CONTRACT RETAINAGE $4,814.20 Vendor Total:$4,814.20 DAVID KIRCH BA FY 20/21 BOOT ALLOWANCE $150.00 20324100-54100 SUPPLIES $150.00 Vendor Total:$150.00 DEEP VALLEY SECURITY 363241 ALARM SERVICES PER ATTACHED CO $100.00 10022700-52180 SECURITY SERVICES $100.00 363250 ALARM SERVICES PER ATTACHED CO $104.90 10022700-52180 SECURITY SERVICES $104.90 Vendor Total:$204.90 DELL MARKETING LP 10401208770 DELL LATITUDE 7400 LAPTOP $1,832.06 10022810-54330 COMPUTER AND TECHNOLOGY $1,832.06 Vendor Total:$1,832.06 DEPT OF FORESTRY & FIRE PROTECTION CF- FADO1B0277 CFSTES FIRE CONTROL REGISTRATION $728.00 10021210-57100 LEARNING AND DEVELOPMENT $364.00 91721400-57100 LEARNING AND DEVELOPMENT $364.00 Vendor Total:$728.00 DON BROWN BA FY 19/20 BOOT ALLOWANCE $150.00 82027114-54100 SUPPLIES $75.00 84027221-54100 SUPPLIES $75.00 Vendor Total:$150.00 DON TUBBS BA FY 19/20 BOOT ALLOWANCE $146.98 84027225-54100 SUPPLIES $146.98 Vendor Total:$146.98 EDWARD BACON COMPANY INC 30901 RETAINER LATCH, PLUNGERS, ROLL PINS $125.05 82027114-56130 EXTERNAL SERVICES $125.05 Vendor Total:$125.05 EUREKA OXYGEN CO DM00814539 EQUIPMENT RENTAL $20.30 91721400-56120 EQUIPMENT MAINTENANCE & REPAIR $20.30 Vendor Total:$20.30 List of Checks Presented for Approval on 7/10/2020 Page 61 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail EVERBRIDGE INC M52541 NIXLE 360 ANNUAL CONTRACT TERM $9,566.83 20913900-54320 SOFTWARE $9,566.83 Vendor Total:$9,566.83 EVERGREEN JOB & SAFETY TRAINING INC 1164 JOB AND SAFETY TRAINING - JUN $2,109.12 80026110-52100 CONTRACTUAL SERVICES $2,109.12 Vendor Total:$2,109.12 FAMILY TREE RESOURCE INC 202286 TREE TRIMMING PER CONTRACT 192 $12,906.00 80026110-52100 CONTRACTUAL SERVICES $12,906.00 202287 TREE TRIMMING PER CONTRACT 192 $12,906.00 80026110-52100 CONTRACTUAL SERVICES $12,906.00 Vendor Total:$25,812.00 FASTENAL CAUKA39625 RAIL TRAIL RULE SIGNS $13.69 10022100-54100 SUPPLIES $13.69 CAUKA39572 GLOVES $113.45 84027225-54100 SUPPLIES $113.45 Vendor Total:$127.14 FEDERAL AVIATION ADMINISTRATION AIP GRANT 16 REFUND AIP GRANT #3-06-0268-016-2019 $29,067.00 77800000-43299 FAA GRANT $29,067.00 Vendor Total:$29,067.00 FIRST ALARM 550985 ALARM MONITORING $166.86 10020210-52180 SECURITY SERVICES $120.51 20822500-52180 SECURITY SERVICES $46.35 Vendor Total:$166.86 GARTON TRACTOR INC CU52326 HOSE, COUPLINGS, NUTS $403.75 10024620-56130 EXTERNAL SERVICES $403.75 Vendor Total:$403.75 GENERAL PACIFIC INC 1375551 (TI-W397) TIE, WRAPLOCK #WTF-0 $2,696.83 80000000-12104 INVENTORY - PURCHASES $2,696.83 Vendor Total:$2,696.83 GENERAL SERVICES AGENCY JUL 20 SPANISH MTN SUBLEASE MO RENT $50.00 20620231-52100 CONTRACTUAL SERVICES $50.00 Vendor Total:$50.00 GHD INC 144258 BIOLOGICAL MONITORING SVCS AT $109.50 10024210-52100 CONTRACTUAL SERVICES $109.50 Vendor Total:$109.50 GRAINGER INC 9558700002 IMPERIAL #40AW29: INTERNAL/EXT $143.75 80026220-54102 SMALL TOOLS $143.75 9558205309 IMPERIAL #40AW29: INTERNAL/EXT $1,112.76 80026220-54102 SMALL TOOLS $1,112.76 9573154045 LIQUID DETERGENT $116.77 91521400-54100 SUPPLIES $58.39 91721400-54100 SUPPLIES $58.38 Vendor Total:$1,373.28 HANSEL FORD 1200650 BRACKET, INSULATOR, HOUSING $398.01 10020210-56130 EXTERNAL SERVICES $398.01 Vendor Total:$398.01 List of Checks Presented for Approval on 7/10/2020 Page 62 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail HILDEBRAND CONSULTING LLC 217 SEWER RATE STUDY $3,540.00 84427222-52100 CONTRACTUAL SERVICES $1,770.00 94000000-52100 CONTRACTUAL SERVICES $1,770.00 Vendor Total:$3,540.00 IDEXX DISTRIBUTION INC 3062862674 WP200I IRRADIATED COLILERT 100 $184.82 84027225-54103 LAB SUPPLIES $184.82 Vendor Total:$184.82 INSIGHT PUBLIC SECTOR INC 110074501 AZURE OVERAGE LICENSE $616.40 20913900-54320 SOFTWARE $616.40 Vendor Total:$616.40 INTERSTATE SALES 5254 ENNIS STENCIL GUARD $366.63 10024620-54127 PW - SIGN POSTS/SHEETING $366.63 Vendor Total:$366.63 INTERWEST CONSULTING GROUP INC 61121 ON-CALL BUILDING & PLAN CHECK $945.00 10023320-52100 CONTRACTUAL SERVICES $945.00 61114 ON-CALL BUILDING & PLAN CHECK $1,583.75 10023320-52100 CONTRACTUAL SERVICES $1,583.75 Vendor Total:$2,528.75 ITRON INC 558668 FC300, DESK DOCK - FC300211345 $1,332.18 20513380-54320 SOFTWARE $666.09 20513382-54320 SOFTWARE $666.09 Vendor Total:$1,332.18 IXII GROUP INC 5681 REGISTRATION - K ROCKEL $296.00 20620232-57100 LEARNING AND DEVELOPMENT $296.00 Vendor Total:$296.00 JARROD MEYER BA FY 19/20 BOOT ALLOWANCE $150.00 10022100-54100 SUPPLIES $150.00 Vendor Total:$150.00 KEN FOWLER MOTORS INC 25029 SEAL $8.03 10021210-56130 EXTERNAL SERVICES $8.03 25207 BATTERIES $278.50 80026110-56130 EXTERNAL SERVICES $278.50 Vendor Total:$286.53 LANGUAGE LINE SERVICE INC 4752844 TRANSLATION AND INTERPRETING S $117.65 10012300-52100 CONTRACTUAL SERVICES $117.65 4845210 TRANSLATION AND INTERPRETING S $300.00 10012300-52100 CONTRACTUAL SERVICES $300.00 Vendor Total:$417.65 LIEBERT CASSIDY WHITMORE 1500506 LEGAL SERVICES - PERSONNEL $157.00 10016100-52100 CONTRACTUAL SERVICES $157.00 1500504 LEGAL SERVICES - PERSONNEL $541.60 10016100-52100 CONTRACTUAL SERVICES $541.60 List of Checks Presented for Approval on 7/10/2020 Page 63 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail LIEBERT CASSIDY WHITMORE 1500505 LEGAL SERVICES - PERSONNEL $632.00 10016100-52100 CONTRACTUAL SERVICES $632.00 Vendor Total:$1,330.60 LN CURTIS & SONS INV374324 VEHICLE SLIP ON BOOTS $144.15 91521400-54100 SUPPLIES $72.08 91721400-54100 SUPPLIES $72.07 Vendor Total:$144.15 LORELEI SCOTT 7973 POLICE VEHICLE REPLACEMENT GRAPHICS $212.50 10020210-56130 EXTERNAL SERVICES $212.50 7919 POLICE VEHICLE REPLACEMENT GRAPHICS $321.25 10020210-56130 EXTERNAL SERVICES $321.25 7946 AMBULANCE ID NUMBERS $302.13 10021210-56130 EXTERNAL SERVICES $100.71 10021210-56130 EXTERNAL SERVICES $100.71 10021210-56130 EXTERNAL SERVICES $100.71 7890 CHIEF TRUCK VINYL GRAPHICS $640.74 10021210-56130 EXTERNAL SERVICES $640.74 7889 AMBULANCE #2 VINYL GRAPHICS $749.22 10021210-56130 EXTERNAL SERVICES $749.22 7929 CITY VEHICLES LOGOS/ID NUMBERS/ CA NUMBERS $413.73 10024620-56130 EXTERNAL SERVICES $413.73 7947 CHIEF TRUCK VINYL GRAPHICS $595.74 91521400-56130 EXTERNAL SERVICES $595.74 Vendor Total:$3,235.31 MAHALA JACYNTHE KUEHNE DV062220 INSTRUCTOR $616.00 10022850-52100 CONTRACTUAL SERVICES $616.00 Vendor Total:$616.00 MARK CLEMENTI PHD 04-01-20PD PRE-EMPLOYMENT PSYCH EVAL $685.00 10020210-54161 BACKGROUND & PHYSICALS $685.00 06-15-20FD PRE-EMPLOYMENT PSYCHOLOGICAL EVALUATION $734.00 10021210-54161 BACKGROUND & PHYSICALS $734.00 Vendor Total:$1,419.00 MATHESON TRI- GAS INC 21875749 OXYGEN & MISC. SUPPLIES AS NEE $51.19 80026210-54100 SUPPLIES $51.19 Vendor Total:$51.19 MEAD & HUNT INC 301865 AIRPORT LAND USE PLAN UPDATE $12,223.00 10023100-52100 CONTRACTUAL SERVICES $4,074.33 77725200-52100 CONTRACTUAL SERVICES $8,148.67 Vendor Total:$12,223.00 MEDSTAR AMBULANCE OF MENDOCINCO COUNTY INC 10019 CPR, FIRST AID, NARCAN TRAINING $525.00 10020210-57100 LEARNING AND DEVELOPMENT $525.00 Vendor Total:$525.00 List of Checks Presented for Approval on 7/10/2020 Page 64 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail MENDO MILL & LUMBER CO 162912/1 WADING POOL BLUE 59" $97.93 10024620-54120 PW - SPECIAL SUPPLIES $97.93 Vendor Total:$97.93 MENDOCINO COUNTY COOPERATIVE AERAL FIRE PATROL DV070820 FIRE PREVENTION ANNUAL CONTRIBUTION $500.00 10021210-57300 MEMBERSHIPS & SUBSCRIPTIONS $250.00 91521400-57300 MEMBERSHIPS & SUBSCRIPTIONS $250.00 Vendor Total:$500.00 MICHELLE WHYBURN BA FY 19/20 BOOT ALLOWANCE $114.35 82027111-54100 SUPPLIES $114.35 Vendor Total:$114.35 MOIRS 159510 MISC. POOL SUPPLIES AS NEEDED $552.32 82027111-58202 CHEMICALS $552.32 160040 MISC. POOL SUPPLIES AS NEEDED $552.32 82027111-58202 CHEMICALS $552.32 159224 MISC. POOL SUPPLIES AS NEEDED $662.79 82027111-58202 CHEMICALS $662.79 159931 MISC. POOL SUPPLIES AS NEEDED $151.07 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $151.07 160031 MISC. POOL SUPPLIES AS NEEDED $65.30 10022300-54100 SUPPLIES $65.30 159273 MISC. POOL SUPPLIES AS NEEDED $490.99 10022300-54100 SUPPLIES $490.99 Vendor Total:$2,474.79 MUNICIPAL MAINTENANCE EQUIPMENT 0149915-IN E-40.075, GRENADE- BOMB NOZZLE, $1,998.16 84027221-54100 SUPPLIES $1,998.16 Vendor Total:$1,998.16 NFP NATIONAL ACCOUNT SERVICES INC 20-07 NFP JUL 20 NFP INSURANCE $2,954.76 20700000-20523 P/R DEDUCT-LTD $2,647.11 20700000-20512 REMIF LIFE ($27.60) 20700000-20512 REMIF LIFE $37.25 20700000-20512 REMIF LIFE $298.00 Vendor Total:$2,954.76 NFPA 7758471Y ANNUAL NFPA MEMBERSHIP RENEWAL $1,575.00 10021210-57300 MEMBERSHIPS & SUBSCRIPTIONS $787.50 91521400-57300 MEMBERSHIPS & SUBSCRIPTIONS $787.50 Vendor Total:$1,575.00 List of Checks Presented for Approval on 7/10/2020 Page 65 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail NOR-CAL RECYCLED ROCK & AGGREGATES INC 19493 MISC. ROCK & ROAD PATCH MATERI $391.90 82027114-54100 SUPPLIES $391.90 Vendor Total:$391.90 ONE TIME PAY VENDOR 0016977 REC REFUND- M WRIGHT, COVID-19 $300.00 10022824-44915 RECREATION PROGRAM INCOME $300.00 0018095 DAY CAMP REIMBURSEMENT- M STECKTER $289.00 10022840-44915 RECREATION PROGRAM INCOME $289.00 0016755 REC REFUND- L RAY, COVID-19 $30.00 10022850-44915 RECREATION PROGRAM INCOME $30.00 0018038 REC REFUND- C GORDON, COVID-19 $64.00 10022850-44915 RECREATION PROGRAM INCOME $64.00 0018103 REC REFUND- MARY HOUGHTON $64.00 10022850-44915 RECREATION PROGRAM INCOME $64.00 18300 REC REFUND- STEPHANIE FESLER $64.00 10022850-44915 RECREATION PROGRAM INCOME $64.00 B 20643 CONF CENTER REFUND- J MARRERO $1,500.00 73000000-46712 ROOM RENTALS $1,500.00 115440-0 UTILITY REFUND- PATRICK DANLEY $187.92 90100000-10421 UTILITY RECEIVABLES CLEARING $187.92 Vendor Total:$2,498.92 ONESOURCE DISTRIBUTORS LLC S6388760 005 (CP-57) CLAMP, PG 3/0 -397.5 AC $373.66 80000000-12104 INVENTORY - PURCHASES $373.66 S6428121 001 ANGLE CROSS ARM $485.89 80000000-12104 INVENTORY - PURCHASES $485.89 S6411561 002 (CO-118) CONN, VISE, BRONZE #5 $761.04 80000000-12104 INVENTORY - PURCHASES $761.04 S6465749 001 HIGH VOLTAGE SIGNS, INSULATORS $1,026.96 80000000-12104 INVENTORY - PURCHASES $1,026.96 S6421397 001 (________), SPACER, SECONDARY, $1,599.92 80000000-12104 INVENTORY - PURCHASES $1,599.92 Vendor Total:$4,247.47 OPERATING ENGINEER PUBLIC& MISC EMPLOYEES 86138 JUN 20 JUN 20 HEALTH INSURANCE $1,497.00 20700000-20524 NON-EMPLOYEE HEALTH INS.PREM $1,497.00 Vendor Total:$1,497.00 OWEN EQUIPMENT SALES 00049714 SWITCH TOGGLE $207.33 84027221-56130 EXTERNAL SERVICES $207.33 Vendor Total:$207.33 PACE SUPPLY CORPORATION 02615691 PVC PIPE $10.30 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $10.30 026143285 CONCRETE BOX $533.49 82000000-12104 INVENTORY - PURCHASES $533.49 Vendor Total:$543.79 List of Checks Presented for Approval on 7/10/2020 Page 66 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail PAN-PACIFIC SUPPLY CO 290605456 #CS/678333 1-7/8" CHESTERTON 4 $1,992.26 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $1,992.26 Vendor Total:$1,992.26 PETERSON POWER SYSTEMS INC PC060160759 FILTER-LUBE, ELEMENT $87.92 10024620-56130 EXTERNAL SERVICES $87.92 Vendor Total:$87.92 PFM ASSET MANAGEMENT LLC SMA-M0520- 17427 FINANCIAL ADVISORY SERVICES $2,772.80 10015100-52100 CONTRACTUAL SERVICES $2,772.80 Vendor Total:$2,772.80 PSOMAS 163924 LAND SURVEYOR SERVICES $5,936.00 10012200-52100 CONTRACTUAL SERVICES $2,509.25 70024500-52100 CONTRACTUAL SERVICES $1,305.89 77725200-52100 CONTRACTUAL SERVICES $1,305.89 82027110-52100 CONTRACTUAL SERVICES $814.97 162859 LAND SURVEYOR SERVICES $1,560.00 82027110-52100 CONTRACTUAL SERVICES $1,560.00 Vendor Total:$7,496.00 R EMMETT JONES JUN 20 MANAGEMENT ADVISORY SERVICES $600.00 10012100-52100 CONTRACTUAL SERVICES $600.00 Vendor Total:$600.00 RAY C STARKEY P-2001432 EMBROIDER SERVICES $48.00 10023320-54100 SUPPLIES $48.00 Vendor Total:$48.00 REDWOOD COAST FUELS 2155319 CARDLOCK FUEL PURCHASES $64.35 80026110-56130 EXTERNAL SERVICES $21.45 80026110-56130 EXTERNAL SERVICES $21.45 80026110-56130 EXTERNAL SERVICES $21.45 2147759 CARDLOCK FUEL PURCHASES $5,915.79 10020210-56210 FUEL & FLUIDS $1,627.89 10022100-56210 FUEL & FLUIDS $362.27 10023320-56210 FUEL & FLUIDS $102.65 10024620-56210 FUEL & FLUIDS $893.01 20324100-56210 FUEL & FLUIDS $92.28 80026400-56210 FUEL & FLUIDS $1,373.92 82027111-56210 FUEL & FLUIDS $258.18 82027114-56210 FUEL & FLUIDS $230.28 82027114-56210 FUEL & FLUIDS $332.93 84027221-56210 FUEL & FLUIDS $196.16 List of Checks Presented for Approval on 7/10/2020 Page 67 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail REDWOOD COAST FUELS 2147759 CARDLOCK FUEL PURCHASES $5,915.79 84027221-56210 FUEL & FLUIDS $283.61 84027225-56210 FUEL & FLUIDS $162.61 2151144 CARDLOCK FUEL PURCHASES $7,921.40 10020210-56210 FUEL & FLUIDS $2,041.88 10022100-56210 FUEL & FLUIDS $883.82 10024620-56210 FUEL & FLUIDS $829.65 20324100-56210 FUEL & FLUIDS $172.97 20513382-56210 FUEL & FLUIDS $25.11 20822500-56210 FUEL & FLUIDS $14.13 80026400-56210 FUEL & FLUIDS $1,773.24 82027110-56210 FUEL & FLUIDS $100.39 82027111-56210 FUEL & FLUIDS $208.38 82027114-56210 FUEL & FLUIDS $349.62 82027114-56210 FUEL & FLUIDS $593.96 84027221-56210 FUEL & FLUIDS $297.83 84027221-56210 FUEL & FLUIDS $505.97 84027225-56210 FUEL & FLUIDS $124.45 2155267 CARDLOCK FUEL PURCHASES $18.88 84027225-56210 FUEL & FLUIDS $18.88 Vendor Total:$13,920.42 REDWOOD EMPIRE MUNICIPAL INSURANCE FUND 20-07 HEALTHCOMP JUL 20 REMIF MEDICAL, DENTAL & VISION INSURANCE $282,642.12 20700000-20524 NON-EMPLOYEE HEALTH INS.PREM $509.60 20700000-20524 NON-EMPLOYEE HEALTH INS.PREM $2,443.20 20700000-20524 NON-EMPLOYEE HEALTH INS.PREM $18,645.00 20700000-20520 P/R DEDUCT.- MEDICAL INS $240,570.00 20700000-20510 REMIF DENTAL $17,307.52 20700000-20511 REMIF VISION $3,166.80 Vendor Total:$282,642.12 REXEL USA INC 0L76369 PIPE CLAMP $20.50 80026120-54100 SUPPLIES $20.50 Vendor Total:$20.50 List of Checks Presented for Approval on 7/10/2020 Page 68 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail RICHARD ANDERSON 2020-0615-1 AGREEMENT FOR PROF.SVC'S FOR W $4,300.00 20913900-52100 CONTRACTUAL SERVICES $4,300.00 Vendor Total:$4,300.00 RINO PACIFIC CL31368 FUEL CARD CHARGES AS NEEDED $1,884.78 10021210-56210 FUEL & FLUIDS $942.39 91521400-56210 FUEL & FLUIDS $942.39 Vendor Total:$1,884.78 RKS RESEARCH & CONSULTING U4731 CMUA 2020 STATEWIDE RESIDENTIA $2,500.00 80026400-52100 CONTRACTUAL SERVICES $2,500.00 Vendor Total:$2,500.00 ROGINA WATER COMPANY 0380 JUN 20 WATER SERVICES - 1301 TALMAGE RD $23.84 10021210-55210 UTILITIES $11.92 91521400-55210 UTILITIES $11.92 Vendor Total:$23.84 ROUND TABLE PIZZA 14-112 OBSERVATORY AVE OUTRAGE LUNCH $145.93 80126100-80230 INFRASTRUCTURE $145.93 14-114 CHERRY ST OUTRAGE LUNCH $149.40 80126100-80230 INFRASTRUCTURE $149.40 Vendor Total:$295.33 RYAN KRIKEN BA FY 19/20 BOOT ALLOWANCE $150.00 84027225-54100 SUPPLIES $150.00 Vendor Total:$150.00 SAFETY-KLEEN SYSTEMS INC 83207515 SOLVENT WASHERS $440.94 20324100-52100 CONTRACTUAL SERVICES $440.94 Vendor Total:$440.94 SHN CONSULTING ENGINEERS & GEOLOGISTS INC 104824 DESIGN & CONST. MGMNT FOR ZONE $3,035.00 82227113-80230 INFRASTRUCTURE $3,035.00 105729 DESIGN & CONST. MGMNT FOR ZONE $7,666.25 82227113-80230 INFRASTRUCTURE $7,666.25 Vendor Total:$10,701.25 SNAP-ON INDUSTRIAL ARV/44085825 GARABE TOOLS $61.41 20324100-54102 SMALL TOOLS $61.41 ARV/44216036 GARAGE TOOLS $304.82 82027111-54102 SMALL TOOLS $304.82 Vendor Total:$366.23 SONIC NET LLC 1001178651 INTERNET SERVICES - UVFA $18.20 10021210-55100 TELEPHONE $9.10 91521400-55100 TELEPHONE $9.10 Vendor Total:$18.20 STAPLES CREDIT PLAN 7308124411-0 WIRELESS KEYBOARD $54.21 20513300-54330 COMPUTER AND TECHNOLOGY $54.21 49559 WIRELESS MOUSE $27.21 10020210-54100 SUPPLIES $27.21 7308558109-0 SHARPIE, VERBA DVD-R $88.01 10020210-54100 SUPPLIES $88.01 List of Checks Presented for Approval on 7/10/2020 Page 69 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail STAPLES CREDIT PLAN 184277262-0-TRASH BAGS $195.00 20822500-54100 SUPPLIES $195.00 184277262-0-PAPER TOWELS $264.83 20822500-54100 SUPPLIES $264.83 184277262-0-SEAT COVER, TOILER PAPER, TRASH BAGS $323.89 20822500-54100 SUPPLIES $323.89 47167 SCOTCH TAPE, COLOR PAPER $71.79 82027111-54100 SUPPLIES $71.79 44587 HOLE PUNCH, SHARPIES, BINDERS, BINDER CLIPS $78.93 82027111-54100 SUPPLIES $78.93 46147 WALL FILES $102.36 82027114-54100 SUPPLIES $102.36 Vendor Total:$1,206.23 THATCHER COMPANY OF CALIFORNIA INC 276406 CHLORINE PRODUCTS REFUND ($1,815.00)82027111-58202 CHEMICALS ($1,815.00) 276405 CHLORINE PRODUCTS $4,261.51 82027111-58202 CHEMICALS $4,261.51 Vendor Total:$2,446.51 THE REED GROUP INC 1888 WATER RATE STUDY $2,850.00 82027110-52100 CONTRACTUAL SERVICES $2,850.00 1878 WATER RATE STUDY $8,487.00 82027110-52100 CONTRACTUAL SERVICES $8,487.00 Vendor Total:$11,337.00 TKP ENTERPRISE, INC 117804 DAY CAMP SUPPLIES $133.61 10022840-54100 SUPPLIES $133.61 143544 DAY CAMP SUPPLIES $334.87 10022840-54100 SUPPLIES $334.87 Vendor Total:$468.48 TRACI BOYL CR022220 COURSE REIMBURSEMENT $4,950.00 10012100-57100 LEARNING AND DEVELOPMENT $4,950.00 Vendor Total:$4,950.00 TUFTS POLYGRAPH & INVESTIGATION 2020-562(B)POLYGRAPH & INVESTIGATION SERVICES $650.00 10020210-54161 BACKGROUND & PHYSICALS $650.00 2020-561(B)POLYGRAPH & INVESTIGATION SERVICES $1,371.00 10020210-54161 BACKGROUND & PHYSICALS $1,371.00 2020-557(B)POLYGRAPH & INVESTIGATION SERVICES $1,391.00 10020210-54161 BACKGROUND & PHYSICALS $1,391.00 Vendor Total:$3,412.00 TYLER MAGNAN AT14X43 WINDOW TINT $250.00 91521400-56130 EXTERNAL SERVICES $250.00 Vendor Total:$250.00 UKIAH AUTO PARTS 162294 BEAMS $103.38 77725200-56300 BUILDING MAINT. & REPAIR $103.38 165062 TIRE KIT $10.88 10022100-56120 EQUIPMENT MAINTENANCE & REPAIR $10.88 STMT063020 DISCOUNT ($19.40)20324100-56112 EQUIPMENT PARTS FOR RESALE ($19.40) List of Checks Presented for Approval on 7/10/2020 Page 70 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail UKIAH AUTO PARTS 163457 SWITCH $32.00 20324100-56112 EQUIPMENT PARTS FOR RESALE $32.00 166333 EPOXY $8.37 10020210-56130 EXTERNAL SERVICES $8.37 164829 OIL FILTER $11.14 10020210-56130 EXTERNAL SERVICES $11.14 164830 AIR FILTER $20.62 10020210-56130 EXTERNAL SERVICES $20.62 166296 BATTERY, CORE DEPOSIT $145.85 10022100-56130 EXTERNAL SERVICES $145.85 166552 AIR FILTER $98.75 10024620-56130 EXTERNAL SERVICES $98.75 163783 CORE DEPOSIT ($120.00)20822500-56130 EXTERNAL SERVICES ($120.00) 163605 BATTERIES $614.78 20822500-56130 EXTERNAL SERVICES $614.78 163527 SEALED BEAMS $103.38 77725200-56130 EXTERNAL SERVICES $103.38 164329 ANITFREEZE $39.13 82027111-56130 EXTERNAL SERVICES $39.13 Vendor Total:$1,048.88 UKIAH PAPER SUPPLY CM1512303 MISC. JANITORIAL SUPPLIES AS N ($116.38)20822500-54100 SUPPLIES ($116.38) 1512445 MISC. JANITORIAL SUPPLIES AS N $37.41 20822500-54100 SUPPLIES $37.41 1512304 MISC. JANITORIAL SUPPLIES AS N $66.50 20822500-54100 SUPPLIES $66.50 1511967 MISC. JANITORIAL SUPPLIES AS N $85.71 20822500-54100 SUPPLIES $85.71 1512267 MISC. JANITORIAL SUPPLIES AS N $138.94 20822500-54100 SUPPLIES $138.94 1512090 MISC. JANITORIAL SUPPLIES AS N $197.62 73022600-54100 SUPPLIES $197.62 511498 MISC. JANITORIAL SUPPLIES AS N $411.34 73022600-54100 SUPPLIES $411.34 1512459 MISC. JANITORIAL SUPPLIES AS N $278.09 80026120-54100 SUPPLIES $278.09 1512315 MISC. JANITORIAL SUPPLIES AS N $435.77 80026120-54100 SUPPLIES $435.77 1512194 MISC. JANITORIAL SUPPLIES AS N $110.50 82027111-54100 SUPPLIES $110.50 1511863 MISC. JANITORIAL SUPPLIES AS N $205.53 82027114-54100 SUPPLIES $205.53 512223 MISC. JANITORIAL SUPPLIES AS N $113.69 84027225-54100 SUPPLIES $113.69 Vendor Total:$1,964.72 UKIAH ROUND TREE GLASS 166301 CLEAR POLYCARBONATE $272.19 20822500-56300 BUILDING MAINT. & REPAIR $272.19 166361 PLEXI TO PATTERN $54.44 10020210-56130 EXTERNAL SERVICES $54.44 Vendor Total:$326.63 UKIAH TROPHIES & GIFTS 126556 BENCH & TREE PROGRAM ENGRAVING SERVICES $377.25 90000000-23212 ADOPT-A-TREE PROGRAM $377.25 List of Checks Presented for Approval on 7/10/2020 Page 71 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail UKIAH TROPHIES & GIFTS 867248 MEN'S BASKETBALL TROPHIES $280.90 10022821-54100 SUPPLIES $280.90 Vendor Total:$658.15 UNDERGROUND SERVICE ALERT OF 1314392019D CALIFORNIA STATE FEE FOR REGUL $1,084.70 82027114-59101 FEES $1,084.70 Vendor Total:$1,084.70 USA BLUEBOOK 247569 LIQUID FILL GAUGE $242.54 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $242.54 Vendor Total:$242.54 VITISYSTEMS INC 609691 LABORATORY TESTING $722.00 84027225-52100 CONTRACTUAL SERVICES $722.00 Vendor Total:$722.00 WALMART COMMUNITY 000063 CANOPY $442.03 10012800-54100 SUPPLIES $442.03 000064 DAY CAMP SUPPLIES $98.27 10022840-54100 SUPPLIES $98.27 000065 DAY CAMP SUPPLIES $228.43 10022840-54100 SUPPLIES $228.43 Vendor Total:$768.73 WELTY, WEAVER & CURRIE 1237 LEGAL SERVICES - WATER RESOURC $9,625.00 82027110-52150 LEGAL SERVICES/ EXPENSES $9,625.00 Vendor Total:$9,625.00 WESCO DISTRIBUTION INC 909510 BRACKET EQUIPMENT $928.21 80000000-12104 INVENTORY - PURCHASES $928.21 933925 S6450, 2/0 CLEAR JACKET COPPER $854.52 80026210-54100 SUPPLIES $854.52 Vendor Total:$1,782.73 WILLOW COUNTY WATER DIST 10010 JUN 20 WATER SERVICES - 1500 S STATE ST $72.30 10021210-55210 UTILITIES $36.15 91521400-55210 UTILITIES $36.15 40353 JUN 20 WATER SERVICE - 1640 S STATE ST $23.68 31122000-55210 UTILITIES $23.68 40351 JUN 20 WATER SERVICE - 1640 S STATE ST $20.00 84027225-55210 UTILITIES $20.00 81154 JUN 20 WATER SERVICE - SEWER TRATMENAT PLANT $25.55 84027225-55210 UTILITIES $25.55 Vendor Total:$141.53 WIPF CONSTRUCTION LLC 4824 STATE CERTIFIED PLAYGROUND BAR $2,713.67 10022100-54100 SUPPLIES $2,713.67 4948 DELIVERY OF MISC. MATERIALS AS $719.76 84027221-54100 SUPPLIES $719.76 Vendor Total:$3,433.43 INVOICE TOTAL: $578,846.87 List of Checks Presented for Approval on 7/10/2020 Page 72 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail ADVANCED SECURITY SYSTEMS 525534 1 ALARM MONITORING AT GHM $88.50 10022700-52180 SECURITY SERVICES $88.50 525534 FIRE, LIFE SAFETY INSPECTION & $528.48 10022700-52180 SECURITY SERVICES $528.48 Vendor Total:$616.98 AIR QUALITY MANAGEMENT DISTRICT PERMIT#237 0 FY 19/20 PERMIT #2370 RENEWAL FEES $109.42 70024500-59101 FEES $109.42 PERMIT#285 9 FY 19/20 PERMIT #2859 RENEWAL $408.72 80026220-59101 FEES $408.72 PERMIT#285 4 FY 19/20 PERMIT #2854 RENEWAL FEES $860.42 82027110-59101 FEES $25.00 82027110-59101 FEES $406.77 82027110-59101 FEES $428.65 Vendor Total:$1,378.56 AIRGAS INC 9102472458 MILLER REVOLUTION HARNESS #RKN $1,315.10 80026120-54100 SUPPLIES $1,315.10 Vendor Total:$1,315.10 ALHAMBRA NATIONAL WATER 5109554 070620 DRINKING WATER SERVICES $122.81 10022700-52100 CONTRACTUAL SERVICES $8.99 84027225-54100 SUPPLIES $113.82 Vendor Total:$122.81 ALL-GUARD ALARM SYSTEMS INC A282383 MONTHLY MONITORING AT WWTP $91.40 84027225-52180 SECURITY SERVICES $91.40 Vendor Total:$91.40 ALPHA ANALYTICAL LABORATORIES INC 0063546- UKIAH MISC. LABORATORY WORK AS NEEDE $170.00 82027111-52100 CONTRACTUAL SERVICES $170.00 0061246- UKIAH MISC. LABORATORY WORK AS NEEDE $230.00 82027111-52100 CONTRACTUAL SERVICES $230.00 0062013- UKIAH MISC. LABORATORY WORK AS NEEDE $470.00 82027111-52100 CONTRACTUAL SERVICES $470.00 0063181- UKIAH MISC. LABORATORY WORK AS NEEDE $1,000.00 82027111-52100 CONTRACTUAL SERVICES $1,000.00 0063051- UKIAHSTP MISC. LABORATORY WORK AS NEEDE $59.00 84027225-52100 CONTRACTUAL SERVICES $59.00 0063611- UKIAHSTP MISC. LABORATORY WORK AS NEEDE $59.00 84027225-52100 CONTRACTUAL SERVICES $59.00 0063758- UKIAHSTP MISC. LABORATORY WORK AS NEEDE $59.00 84027225-52100 CONTRACTUAL SERVICES $59.00 0063826- UKIAHSTP MISC. LABORATORY WORK AS NEEDE $59.00 84027225-52100 CONTRACTUAL SERVICES $59.00 The following list of bills payable was reviewed and approved for payment. Signature List of Checks Presented for Approval on 7/17/2020 CR 8/8/2008-08-2020 8/13/20 Page 73 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail ALPHA ANALYTICAL LABORATORIES INC 0062925- UKIAHSTP MISC. LABORATORY WORK AS NEEDE $118.00 84027225-52100 CONTRACTUAL SERVICES $118.00 0061961- UKIAHSTP MISC. LABORATORY WORK AS NEEDE $177.00 84027225-52100 CONTRACTUAL SERVICES $177.00 0064124- UKIAHSTP MISC. LABORATORY WORK AS NEEDE $177.00 84027225-52100 CONTRACTUAL SERVICES $177.00 0061734- UKIAHSTP MISC. LABORATORY WORK AS NEEDE $188.00 84027225-52100 CONTRACTUAL SERVICES $188.00 0062608- UKIAHSTP MISC. LABORATORY WORK AS NEEDE $281.00 84027225-52100 CONTRACTUAL SERVICES $281.00 0061618- UKIAHSTP MISC. LABORATORY WORK AS NEEDE $418.00 84027225-52100 CONTRACTUAL SERVICES $418.00 0061689- UKIAHSTP MISC. LABORATORY WORK AS NEEDE $456.00 84027225-52100 CONTRACTUAL SERVICES $456.00 0061690- UKIAHSTP MISC. LABORATORY WORK AS NEEDE $695.00 84027225-52100 CONTRACTUAL SERVICES $695.00 0061627- UKIAHSTP ANNUAL GROUND WATER/WELL SAMPL $1,220.00 84027225-52100 CONTRACTUAL SERVICES $1,220.00 0062243- UKIAHSTP ANNUAL GROUND WATER/WELL SAMPL $1,542.00 84027225-52100 CONTRACTUAL SERVICES $1,542.00 0061688- UKIAHSTP ANNUAL GROUND WATER/WELL SAMPL $2,570.00 84027225-52100 CONTRACTUAL SERVICES $2,570.00 Vendor Total:$9,948.00 AMAZON CAPITAL SERVICES 1YHC-D6PQ- 1P4F HP LASERJET PRO PRINTER $963.54 10013400-54330 COMPUTER AND TECHNOLOGY $963.54 1JLQ-XQQC- NX43 RETURN ANTI- SPITTING PROTECTIVE MASKS ($423.30)10012200-54100 SUPPLIES ($423.30) 1HDW-H9DW- 67YC RESCUE HYFIN VENT CHEST SEALS $103.05 10020210-54100 SUPPLIES $103.05 Vendor Total:$643.29 AT&T 000014975787 FIBER INTERNET GATEWAY $1,439.12 20913900-55100 TELEPHONE $1,439.12 Vendor Total:$1,439.12 AXON ENTERPRISE INC SI-1665570 TASER & DATA STORAGE AGREEMEN $15,051.97 10020210-54100 SUPPLIES $15,051.97 Vendor Total:$15,051.97 B & B INDUSTRIAL SUPPLY INC 217913 MISC. MATERIALS AS NEEDED $20.86 20822500-56300 BUILDING MAINT. & REPAIR $20.86 218107 MISC. MATERIALS AS NEEDED $99.26 84027221-56120 EQUIPMENT MAINTENANCE & REPAIR $99.26 218073 MISC. MATERIALS AS NEEDED $141.20 84027221-56120 EQUIPMENT MAINTENANCE & REPAIR $141.20 217427 MISC. MATERIALS AS NEEDED $9.55 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $9.55 217634 MISC. MATERIALS AS NEEDED $21.71 20822500-56130 EXTERNAL SERVICES $21.71 217455 MISC. MATERIALS AS NEEDED $98.25 80126100-80230 INFRASTRUCTURE $98.25 217440 MISC. MATERIALS AS NEEDED $17.40 82027111-54102 SMALL TOOLS $17.40 List of Checks Presented for Approval on 7/17/2020 Page 74 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail B & B INDUSTRIAL SUPPLY INC 217681 MISC. MATERIALS AS NEEDED $221.76 84027221-54102 SMALL TOOLS $221.76 Vendor Total:$629.99 BADGER METER INC 1369524 (M-59-A) METER, 5/8" X 3/4" BA $4,432.39 82000000-12104 INVENTORY - PURCHASES $4,432.39 1368166 2” BADGER COMPOUND METER W/TES $2,230.87 82027114-54100 SUPPLIES $2,230.87 Vendor Total:$6,663.26 BELKORP AG 647954 BLADE $113.21 77725200-56300 BUILDING MAINT. & REPAIR $113.21 Vendor Total:$113.21 BROADCAST MICROWAVE SERVICES, LLC SI-110461 TM-5502-UNIB $854.68 10020210-56130 EXTERNAL SERVICES $854.68 Vendor Total:$854.68 CALIFORNIA INFRASTRUCTURE AND ECONOMIC 63077 IBANK INFRASTRUCTURE FINANCING $160,267.49 10000000-70102 BOND INTEREST EXPENSE $11,511.65 10000000-70102 BOND INTEREST EXPENSE $63,314.10 10000000-70202 BOND PRINCIPAL PAYMENTS $85,441.74 Vendor Total:$160,267.49 CANDICE RASMASON DV062520 REIMBURSEMENT- SUPPLIES, COVID-19 $30.96 10013210-54100 SUPPLIES $30.96 Vendor Total:$30.96 CANTEEN SERVICE 5975:007939 MISC. FOOD ITEMS AS NEEDED $45.00 10020210-54100 SUPPLIES $22.50 20620231-54100 SUPPLIES $22.50 $45.00 CAROLLO ENGINEERS INC 0188258 DESIGN PHASES I&II RECYCLED WA Vendor Total: $3,773.15 83027330-80230 INFRASTRUCTURE $3,773.15 Vendor Total:$3,773.15 CDW GOVERNMENT INC ZCK0011 #ISR4221/K9: CISCO INTEGRATED $4,172.64 20913900-52601 DATA STORAGE & CONNECTIVITY $4,172.64 Vendor Total:$4,172.64 COMCAST 1067 JUL 20 INTERNET SERVICES $124.81 10021210-55100 TELEPHONE $62.41 91521400-55100 TELEPHONE $62.40 1296 JUL 20 INTERNET SERVICES $168.91 20913900-55100 TELEPHONE $168.91 4635 JUL 20 INTERNET SERVICES $247.00 20913900-55100 TELEPHONE $247.00 9780 JUL 20 INTERNET SERVICES $130.88 73022600-55100 TELEPHONE $130.88 Vendor Total:$671.60 List of Checks Presented for Approval on 7/17/2020 Page 75 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail COOPER COMPLIANCE CORPORATION 2128 COMPLIANCE & REPORTING SERVICE $500.00 80026400-52100 CONTRACTUAL SERVICES $500.00 Vendor Total:$500.00 DANIEL F MEAD 50405 DUPLICATE KEYS, REPAIRS & MISC $43.60 20822500-56300 BUILDING MAINT. & REPAIR $43.60 50354 DUPLICATE KEYS, REPAIRS & MISC $179.14 10022100-54100 SUPPLIES $179.14 Vendor Total:$222.74 DARLENE R SIMPSON 9901 ALL LABOR AND MATERIALS TO SPR $1,325.00 84027221-52100 CONTRACTUAL SERVICES $1,325.00 Vendor Total:$1,325.00 DEEP VALLEY SECURITY 363696 6 SECURITY SYSTEM MONITORING AT $39.95 10022100-52180 SECURITY SERVICES $39.95 363696 ALARM SERVICES PER ATTACHED CO $278.65 10022100-52180 SECURITY SERVICES $26.95 10022100-52180 SECURITY SERVICES $29.95 10022700-52180 SECURITY SERVICES $42.95 20822500-52180 SECURITY SERVICES $42.95 20824300-52180 SECURITY SERVICES $49.00 73022600-52180 SECURITY SERVICES $19.95 73022600-52180 SECURITY SERVICES $21.95 82027111-52180 SECURITY SERVICES $20.00 82027111-52180 SECURITY SERVICES $24.95 363696 5 SECURITY UPGRADE & MONITORING/ $42.95 10022700-52180 SECURITY SERVICES $42.95 363696 1 MONITORING - SOFTBALL COMPLEX $32.95 10022822-52180 SECURITY SERVICES $32.95 363696 2 SECURITY MONITORING SVCS - STR $34.95 20824300-52180 SECURITY SERVICES $34.95 363696 3 SECURITY MONITORING SVCS - GAR $46.95 20824300-52180 SECURITY SERVICES $46.95 363696 4 PROVIDE AND INSTALL ELECTRONIC $52.95 80026400-52180 SECURITY SERVICES $52.95 Vendor Total:$529.35 DEPARTMENT OF JUSTICE 455795 CHEM/TEST REPORT CRIMINAL INVE $70.00 10020210-52100 CONTRACTUAL SERVICES $70.00 456824 FINGERPRINTS $213.00 10020210-54169 LIVESCAN $213.00 459865 FY1920 CLETS SERVICE $1,200.48 20620231-55100 TELEPHONE $1,200.48 Vendor Total:$1,483.48 EFAX CORPORATE 1459929 EFAX SERVICES $150.70 10012200-52100 CONTRACTUAL SERVICES $150.70 Vendor Total:$150.70 List of Checks Presented for Approval on 7/17/2020 Page 76 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail ELECTRICAL EQUIPMENT CO INC 227203 EM3615T-8 BALDOR 5 HP, 1750 RP $769.87 80026220-56120 EQUIPMENT MAINTENANCE & REPAIR $769.87 227339 EM3615T-8 BALDOR 5 HP, 1750 RP $784.21 80026220-56120 EQUIPMENT MAINTENANCE & REPAIR $784.21 Vendor Total:$1,554.08 EPIC AVIATION LLC 7324943 JET A $12,505.10 77725200-58401 AVIATION FUEL $12,505.10 Vendor Total:$12,505.10 EUREKA OXYGEN CO 466466 EQUIPMENT MAINTENANCE $299.93 73022600-52100 CONTRACTUAL SERVICES $299.93 466555 EQUIPMENT MAINTENANCE $441.08 20324100-56112 EQUIPMENT PARTS FOR RESALE $441.08 466476 EQUIPMENT MAINTENANCE $311.74 10020210-56130 EXTERNAL SERVICES $311.74 STMT 6/30/20 SERVICE CHARGE $7.04 10024620-54120 PW - SPECIAL SUPPLIES $7.04 Vendor Total:$1,059.79 FACILITYDUDE.C OM INV-68205 MAINTENANCE EDGE ANNUAL RENEWAL $5,122.50 20822500-52100 CONTRACTUAL SERVICES $5,122.50 Vendor Total:$5,122.50 FASTENAL CAUKA39606 MISC. SUPPLIES AS NEEDED $236.13 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $236.13 CAUKA39657 L/XL GLOVES $537.82 82027114-54100 SUPPLIES $268.91 84027221-54100 SUPPLIES $268.91 Vendor Total:$773.95 FLIGHT LIGHT INC 0073282-IN GE LIGHTS $477.99 77725200-56300 BUILDING MAINT. & REPAIR $477.99 Vendor Total:$477.99 FRIEDMANS HOME IMPROVEMENT INV11009757 MISC. SUPPLIES AS NEEDED $70.94 20822500-56300 BUILDING MAINT. & REPAIR $70.94 INV11151700 MISC. SUPPLIES AS NEEDED $94.88 20822500-56300 BUILDING MAINT. & REPAIR $94.88 INV11117638 MISC. SUPPLIES AS NEEDED $113.65 20822500-56300 BUILDING MAINT. & REPAIR $113.65 INV11017595 MISC. SUPPLIES AS NEEDED $121.40 20822500-56300 BUILDING MAINT. & REPAIR $121.40 INV11010002 MISC. SUPPLIES AS NEEDED $39.11 73022600-56300 BUILDING MAINT. & REPAIR $39.11 INV11150726 MISC. SUPPLIES AS NEEDED $341.69 84027221-56120 EQUIPMENT MAINTENANCE & REPAIR $333.95 84027221-54102 SMALL TOOLS $7.74 INV11124576 MISC. SUPPLIES AS NEEDED $18.11 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $18.11 INV11157767 MISC. SUPPLIES AS NEEDED $107.26 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $107.26 List of Checks Presented for Approval on 7/17/2020 Page 77 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail FRIEDMANS HOME IMPROVEMENT INV11003042 MISC. SUPPLIES AS NEEDED $143.46 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $143.46 INV11150917 MISC. SUPPLIES AS NEEDED $28.24 10022100-59400 OTHER EXPENSES $28.24 INV10968485 MISC. SUPPLIES AS NEEDED $276.23 10022100-59400 OTHER EXPENSES $276.23 INV11111931 MISC. SUPPLIES AS NEEDED $19.56 10024620-54120 PW - SPECIAL SUPPLIES $19.56 INV11058492 MISC. SUPPLIES AS NEEDED $26.81 10024620-54120 PW - SPECIAL SUPPLIES $26.81 INV11158135 MISC. SUPPLIES AS NEEDED $40.24 10024620-54120 PW - SPECIAL SUPPLIES $40.24 INV10988883 MISC. SUPPLIES AS NEEDED $53.70 10024620-54120 PW - SPECIAL SUPPLIES $53.70 INV11150594 MISC. SUPPLIES AS NEEDED $98.96 10024620-54120 PW - SPECIAL SUPPLIES $98.96 INV11118323 MISC. SUPPLIES AS NEEDED $335.63 82027111-54102 SMALL TOOLS $335.63 INV11078714 MISC. SUPPLIES AS NEEDED $56.48 10022100-54100 SUPPLIES $56.48 INV10961736 MISC. SUPPLIES AS NEEDED $12.56 10022700-54100 SUPPLIES $12.56 INV10968190 MISC. SUPPLIES AS NEEDED $39.88 20822500-54100 SUPPLIES $39.88 INV11011559 MISC. SUPPLIES AS NEEDED $13.76 80026110-54100 SUPPLIES $13.76 INV11016627 MISC. SUPPLIES AS NEEDED $22.02 80026110-54100 SUPPLIES $22.02 INV11017523 MISC. SUPPLIES AS NEEDED $81.23 80026110-54100 SUPPLIES $81.23 INV11024918 MISC. SUPPLIES AS NEEDED $15.22 80026120-54100 SUPPLIES $15.22 INV11151999 MISC. SUPPLIES AS NEEDED $15.91 80026120-54100 SUPPLIES $15.91 11125445 MISC. SUPPLIES AS NEEDED $16.51 80026120-54100 SUPPLIES $16.51 INV10983104 MISC. SUPPLIES AS NEEDED $18.38 80026120-54100 SUPPLIES $18.38 INV11010579 MISC. SUPPLIES AS NEEDED $19.41 80026120-54100 SUPPLIES $19.41 INV10982499 MISC. SUPPLIES AS NEEDED $29.39 80026120-54100 SUPPLIES $29.39 INV11119068 MISC. SUPPLIES AS NEEDED $30.84 80026120-54100 SUPPLIES $30.84 INV11104266 MISC. SUPPLIES AS NEEDED $33.74 80026120-54100 SUPPLIES $33.74 INV11152003 MISC. SUPPLIES AS NEEDED $35.39 80026120-54100 SUPPLIES $35.39 INV11079933 MISC. SUPPLIES AS NEEDED $42.24 80026120-54100 SUPPLIES $42.24 INV10982244 MISC. SUPPLIES AS NEEDED $54.35 80026120-54100 SUPPLIES $54.35 INV10982210 MISC. SUPPLIES AS NEEDED $82.75 80026120-54100 SUPPLIES $82.75 INV10975201 MISC. SUPPLIES AS NEEDED $88.68 80026120-54100 SUPPLIES $88.68 List of Checks Presented for Approval on 7/17/2020 Page 78 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail FRIEDMANS HOME IMPROVEMENT INV10969347 MISC. SUPPLIES AS NEEDED $27.88 80026200-54100 SUPPLIES $27.88 INV11071810 MISC. SUPPLIES AS NEEDED $44.59 80026200-54100 SUPPLIES $44.59 INV11158070 MISC. SUPPLIES AS NEEDED $24.35 80026220-54100 SUPPLIES $24.35 INV11158097 MISC. SUPPLIES AS NEEDED $69.09 82027111-54100 SUPPLIES $69.09 INV11030813 MISC. SUPPLIES AS NEEDED $211.92 82027111-54100 SUPPLIES $211.92 INV11057483 MISC. SUPPLIES AS NEEDED $281.25 82027111-54100 SUPPLIES $281.25 INV11023727 MISC. SUPPLIES AS NEEDED $8.70 82027114-54100 SUPPLIES $8.70 INV11064694 MISC. SUPPLIES AS NEEDED $9.16 82027114-54100 SUPPLIES $9.16 INV11058228 MISC. SUPPLIES AS NEEDED $11.27 82027114-54100 SUPPLIES $11.27 INV11065383 MISC. SUPPLIES AS NEEDED $12.17 82027114-54100 SUPPLIES $12.17 INV11016931 MISC. SUPPLIES AS NEEDED $13.04 82027114-54100 SUPPLIES $13.04 INV11124461 MISC. SUPPLIES AS NEEDED $17.97 82027114-54100 SUPPLIES $17.97 INV11064725 MISC. SUPPLIES AS NEEDED $27.84 82027114-54100 SUPPLIES $27.84 INV11152425 MISC. SUPPLIES AS NEEDED $31.51 82027114-54100 SUPPLIES $31.51 INV11030410 MISC. SUPPLIES AS NEEDED $33.80 82027114-54100 SUPPLIES $33.80 INV11064680 MISC. SUPPLIES AS NEEDED $33.80 82027114-54100 SUPPLIES $33.80 INV11010862 MISC. SUPPLIES AS NEEDED $34.79 82027114-54100 SUPPLIES $34.79 INV10982310 MISC. SUPPLIES AS NEEDED $42.46 82027114-54100 SUPPLIES $42.46 INV11104449 MISC. SUPPLIES AS NEEDED $46.02 82027114-54100 SUPPLIES $46.02 INV10990774 MISC. SUPPLIES AS NEEDED $70.64 82027114-54100 SUPPLIES $70.64 INV11124329 MISC. SUPPLIES AS NEEDED $84.96 82027114-54100 SUPPLIES $84.96 INV11118539 MISC. SUPPLIES AS NEEDED $85.24 82027114-54100 SUPPLIES $85.24 INV11011419 MISC. SUPPLIES AS NEEDED $273.39 82027114-54100 SUPPLIES $273.39 INV11112533 MISC. SUPPLIES AS NEEDED $107.94 84027221-54100 SUPPLIES $107.94 INV11064975 MISC. SUPPLIES AS NEEDED $187.84 84027225-54100 SUPPLIES $187.84 Vendor Total:$4,430.23 GAYLORD BROS INC 2656721 CORRUGATED BOARD, VELCRO TAPE, TISSUE PAPER $447.36 10022700-54100 SUPPLIES $447.36 Vendor Total:$447.36 GCR TIRES & SERVICES 851-49862 TIRES, TUBES, REPAIRS & LABOR $593.15 10020210-56130 EXTERNAL SERVICES $593.15 List of Checks Presented for Approval on 7/17/2020 Page 79 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail GCR TIRES & SERVICES 851-49861 TIRES, TUBES, REPAIRS & LABOR $762.20 10020210-56130 EXTERNAL SERVICES $762.20 851-49851 TIRES, TUBES, REPAIRS & LABOR $131.77 10022100-56130 EXTERNAL SERVICES $131.77 851-49919 TIRES, TUBES, REPAIRS & LABOR $378.46 80026110-56130 EXTERNAL SERVICES $378.46 Vendor Total:$1,865.58 GOLDEN STATE RISK GS2007100216 UVFA WORKERS COMP CONTRIBUTION $13,725.40 10021210-52521 LIABILITY INSURANCE PREMIUM $6,862.70 91521400-52521 LIABILITY INSURANCE PREMIUM $6,862.70 Vendor Total:$13,725.40 GRAINGER INC 9575226932 CABLE CLIPS #1A871: FOUR-WAY M $989.30 80026210-54102 SMALL TOOLS $989.30 9573154037 PAPER TOWELS, TRASH BAGS, ENTRANCE MAT $150.66 10021210-54100 SUPPLIES $75.33 91521400-54100 SUPPLIES $75.33 Vendor Total:$1,139.96 GRANITE CONSTRUCTION COMPANY 1831327 MISC ROCK & ROAD PATCH MATERIA $325.81 82027114-54100 SUPPLIES $110.08 82027114-54100 SUPPLIES $110.08 84027221-54100 SUPPLIES $105.65 Vendor Total:$325.81 HARRIS COMPUTER SYSTEMS INC MN00130269 CLASSIC SOFTWARE MAINTENANCE $28,999.75 20513300-52100 CONTRACTUAL SERVICES $28,999.75 Vendor Total:$28,999.75 HILDEBRAND CONSULTING LLC 196 SEWER RATE STUDY $5,670.00 84427222-52100 CONTRACTUAL SERVICES $2,835.00 94000000-52100 CONTRACTUAL SERVICES $2,835.00 Vendor Total:$5,670.00 INTEGRITY SHRED LLC 108026 DOCUMENT SHREDDING $28.50 10020210-54100 SUPPLIES $14.25 20620231-54100 SUPPLIES $14.25 Vendor Total:$28.50 INTERCOUNTY MECHANICAL & ELECTRICAL INC 7422-B REPLACED INDUCER MOTOR IN EVIDENCE LOCKER $700.00 10020210-54100 SUPPLIES $700.00 Vendor Total:$700.00 INTERSTATE BATTERIES 380042434 MTX-49/H8 BATTERY $205.64 10020210-56130 EXTERNAL SERVICES $205.64 382803 C65-XHD PRICE FIX ($45.05)10022100-56130 EXTERNAL SERVICES ($22.52) 80026110-56130 EXTERNAL SERVICES ($22.53) List of Checks Presented for Approval on 7/17/2020 Page 80 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail INTERSTATE BATTERIES 380042268 C65-XHD BATTERY $151.20 10022100-56130 EXTERNAL SERVICES $151.20 382907 31P-MHD BATTERY $267.56 10022100-56130 EXTERNAL SERVICES $267.56 380042266 31-MHD BATTERY $263.20 10024620-56130 EXTERNAL SERVICES $263.20 380042267 C65-XHD BATTERY $151.20 80026110-56130 EXTERNAL SERVICES $151.20 Vendor Total:$993.75 INTOXIMETERS 658957 DRYGAS 108L/272, 1000 MOUTHPIECES $659.14 10020210-54100 SUPPLIES $659.14 Vendor Total:$659.14 JACK MILLER 20029 LABOR TO INSTALL AND TEST VALV $1,443.16 82027111-52100 CONTRACTUAL SERVICES $1,443.16 20028 LABOR FOR EMERGENCY SCADA MAIN $3,506.32 82027111-52100 CONTRACTUAL SERVICES $3,506.32 Vendor Total:$4,949.48 JAMES THOMSEN BA FY 20/21 BOOT ALLOWANCE $150.00 10022100-54100 SUPPLIES $150.00 Vendor Total:$150.00 JOSE AVILA 1819230 RET CONTRACT 1819230 RETAINAGE $6,050.00 91500000-20150 AP CONTRACT RETAINAGE $1,490.00 91500000-20150 AP CONTRACT RETAINAGE $4,560.00 Vendor Total:$6,050.00 KAREN ROCKEL TA 7/28-30/20 TRAVEL ADVANCE $45.00 20620232-57100 LEARNING AND DEVELOPMENT $45.00 Vendor Total:$45.00 KELLY-MOORE PAINT COMPANY INC 910- 00000325561 MISC. SUPPLIES AS NEEDED $177.31 82027111-56300 BUILDING MAINT. & REPAIR $177.31 910- 00000324697 MISC. SUPPLIES AS NEEDED $157.37 10022700-54100 SUPPLIES $157.37 Vendor Total:$334.68 KOMLINE- SANDERSON 42046909 #6395882 REPAIR KIT, SEAL, PIS $5,825.38 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $382.26 84027225-54100 SUPPLIES $5,443.12 Vendor Total:$5,825.38 LACAL EQUIPMENT 0319216-IN HD FLAIL BLADE, CLEVIS, COTTER PIN $482.04 84027225-56130 EXTERNAL SERVICES $482.04 Vendor Total:$482.04 LEGAL SHIELD 38295 JUL 20 JUL 20 PRE-PAID LEGAL SERVICES $77.70 20700000-20526 PREPAID LEGAL - AFLAC $77.70 Vendor Total:$77.70 LES SCHWAB TIRE CENTER 64000484381 MISC. TIRE SERVICES AS NEEDED $69.00 10024620-56130 EXTERNAL SERVICES $69.00 64000481539 MISC. TIRE SERVICES AS NEEDED $20.00 82027114-56130 EXTERNAL SERVICES $20.00 Vendor Total:$89.00 List of Checks Presented for Approval on 7/17/2020 Page 81 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail LEXISNEXIS RISK DATA MANAGEMENT INC 1410964- 20200630 LEXIS NEXIS LE PLUS SEARCHING $82.50 10020210-54202 MAJOR CRIME INVESTIGATIONS $82.50 Vendor Total:$82.50 LIFE ASSIST INC 1014373 MISC. EMS SUPPLIES AS NEEDED $450.92 91721400-54100 SUPPLIES $450.92 Vendor Total:$450.92 LINCOLN AQUATICS NX254064 PULSAR #AWC506501 PLUS BRIQUET $5,370.59 10022300-54106 SPECIALTY SUPPLIES $5,370.59 Vendor Total:$5,370.59 MELINDA WALLS DV070220 RIGHT OF WAY AGREEMENT - AIRPO $4,320.81 77725200-52100 CONTRACTUAL SERVICES $4,320.81 Vendor Total:$4,320.81 MENDO MILL & LUMBER CO 160387/1 MATERIALS FOR ELECTRICAL REPAIR AT UVFA $49.61 10021210-56300 BUILDING MAINT. & REPAIR $24.81 91721400-56300 BUILDING MAINT. & REPAIR $24.80 163000/1 MASTER/GARAGE REMOTE FOR CENTRAL STATION $62.91 10021210-56300 BUILDING MAINT. & REPAIR $31.45 91721400-56300 BUILDING MAINT. & REPAIR $31.46 160732/1 SAND BAGS $6.49 91521400-54100 SUPPLIES $6.49 161048/1 PELLETS RSRV OAK $23.09 91521400-54100 SUPPLIES $23.09 Vendor Total:$142.10 MENDOCINO COUNTY INFORMATION SERVICES DIVISION 20206-4 SLA/MAINTENANCE AGREEMENT FY19 $525.00 20620231-52100 CONTRACTUAL SERVICES $525.00 Vendor Total:$525.00 MOORE ZAMORA INC 1920166 RET CONTRACT 1920166 RETAINAGE $3,548.60 91500000-20150 AP CONTRACT RETAINAGE $3,548.60 Vendor Total:$3,548.60 MUNICIPAL MAINTENANCE EQUIPMENT 0149863-IN SWITCH SHUT DOWN NO NC $356.79 84027221-56130 EXTERNAL SERVICES $356.79 0150378-IN QUICK CLAMPS $382.39 84027221-56130 EXTERNAL SERVICES $382.39 Vendor Total:$739.18 MUNICIPAL MANAGEMENT ASSOCIATION OF 3910 MEMBERSHIP RENEWAL - C RASMASON $75.00 20013210-57300 MEMBERSHIPS & SUBSCRIPTIONS $75.00 Vendor Total:$75.00 MUNNELL & SHERRILL 341280 4"X27" IDLER ROLL COVERED $575.80 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $575.80 List of Checks Presented for Approval on 7/17/2020 Page 82 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail MUNNELL & SHERRILL 341281 4"X27" IDLER ROLL COVERED $575.80 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $575.80 Vendor Total:$1,151.60 NCPA 006102- 0720027 JUL 20 NCPA $886,582.00 80026440-58104 NCPA MANAGEMENT SERVICES $55,861.00 80026440-58101 NCPA PLANT GENERATION $348,855.00 80026440-58102 NCPA POWER PURCHASES $183,959.00 80026440-58105 NCPA THIRD PARTY SALES ($7,186.00) 80026440-58103 NCPA TRANSMISSION $305,093.00 Vendor Total:$886,582.00 NICK KIRBY BA FY 20/21 BOOT ALLOWANCE $145.62 82027114-54100 SUPPLIES $72.81 84027221-54100 SUPPLIES $72.81 Vendor Total:$145.62 OLIN CORPORATION 2844980 LIQUID SODIUM HYPOCHLORITE $4,042.37 84027225-58202 CHEMICALS $4,042.37 Vendor Total:$4,042.37 ONE TIME PAY VENDOR B 21281 CONF CENTER REIMBURSEMENT- E SANDOVAL $300.00 10022700-46530 MUSEUM MEETING RENTALS $300.00 0018104 REC REFUND- KIMBERLY SOUZA $64.00 10022850-44915 RECREATION PROGRAM INCOME $64.00 224663 CONF CENTER REIMB- MANZANITA, COVID-19 $500.00 73000000-46712 ROOM RENTALS $500.00 61591-4 UTILITY REFUND - OVERPAYMENT - GUY MILLS $3,366.45 90100000-10421 UTILITY RECEIVABLES CLEARING $3,366.45 Vendor Total:$4,230.45 OPPERMAN & SON INC 01P32782 01 BREAKER RETURN ($86.05)20324100-56112 EQUIPMENT PARTS FOR RESALE ($86.05) 01P33211 CONSTANT CLAMP $77.61 20324100-56112 EQUIPMENT PARTS FOR RESALE $77.61 01p33666 VALVE $55.44 10021210-56130 EXTERNAL SERVICES $55.44 01P32782 02 BREAKER $98.02 10021210-56130 EXTERNAL SERVICES $98.02 01P32452 FITTING $21.89 20822500-56130 EXTERNAL SERVICES $21.89 01P33865 OIL FILTER $25.37 20822500-56130 EXTERNAL SERVICES $25.37 01P33397 FUEL FILTER $44.20 20822500-56130 EXTERNAL SERVICES $44.20 List of Checks Presented for Approval on 7/17/2020 Page 83 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail OPPERMAN & SON INC 01P33188 FUEL FILTER $14.41 77725200-56130 EXTERNAL SERVICES $7.20 77725200-56130 EXTERNAL SERVICES $7.21 01P33226 FUEL FILTER $38.39 77725200-56130 EXTERNAL SERVICES $19.19 77725200-56130 EXTERNAL SERVICES $19.20 01P33521 FUEL LINE, WASHERS $61.16 77725200-56130 EXTERNAL SERVICES $61.16 01P33412 02 AIR FILTER $180.11 82027111-56130 EXTERNAL SERVICES $180.11 01P34071 BATTERY ISOLATOR $409.58 82027114-56130 EXTERNAL SERVICES $204.79 84027221-56130 EXTERNAL SERVICES $204.79 01P33949 SWITCH $37.81 84027221-56130 EXTERNAL SERVICES $37.81 01P33667 VALVE $22.64 91521400-56130 EXTERNAL SERVICES $22.64 01P33403 LIQUID COOLANT ADDITIVE $65.00 20324100-58410 GARAGE LUBRICANTS & PARTS $65.00 01P336559 FUEL FILTERS, BREAKER $106.90 20324100-58510 REIMBURSABLE JOBS $106.90 01P33071 SUCTION HOSE $163.54 20324100-58510 REIMBURSABLE JOBS $163.54 01P33348 TANK SENDER $324.98 20324100-58510 REIMBURSABLE JOBS $324.98 Vendor Total:$1,661.00 PACE SUPPLY CORPORATION 026188386 NIPPLE & MALL GALVES $417.60 82027111-56300 BUILDING MAINT. & REPAIR $417.60 026173761 PLUG $10.95 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $10.95 026185299 MISC. ITEMS AS NEEDED $213.34 82027114-54100 SUPPLIES $213.34 026187773 MISC. ITEMS AS NEEDED $431.33 82027114-54100 SUPPLIES $431.33 Vendor Total:$1,073.22 PARKER, LUCAS AND ASSOCIATES 15 UNDERWRITING SERVICES FOR BUSI $375.00 60012612-52155 ACTIVITY DELIVERY $375.00 Vendor Total:$375.00 PETERSON TRUCKS INC 227556R FILTER FUEL, BLADES, FILTER ASSEMBLY $55.47 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.06) 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.25) 20324100-56112 EQUIPMENT PARTS FOR RESALE $0.31 20324100-56112 EQUIPMENT PARTS FOR RESALE $55.47 Vendor Total:$55.47 PG&E CO 7075-1 JUN 20 PACIFIC GAS & ELECTRIC $3.81 10022100-55210 UTILITIES $3.81 List of Checks Presented for Approval on 7/17/2020 Page 84 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail PG&E CO 0853-6 JUN 20 PACIFIC GAS & ELECTRIC $3,463.07 31122000-55210 UTILITIES $3,463.07 Vendor Total:$3,466.88 PUBLIC SERVICE DEPARTMENT 81411-1 MAY 20 SEWER - 1500 S STATE ST $87.21 10021210-55210 UTILITIES $43.61 91521400-55210 UTILITIES $43.60 90558-8 MAY 20 SEWER - 141 LOVERS LN $112.87 10021210-55210 UTILITIES $56.44 91521400-55210 UTILITIES $56.43 CITY MAY 20 CITY UTILITIES $139,108.83 10022100-55210 UTILITIES $21,886.18 10022300-55210 UTILITIES $1,681.82 10022700-55210 UTILITIES $2,050.42 10024214-55210 UTILITIES $891.23 10024620-55210 UTILITIES $381.51 20620231-55210 UTILITIES $75.46 20822500-55210 UTILITIES $9,304.97 20824300-55210 UTILITIES $995.69 25024300-55210 UTILITIES $93.79 64020213-55210 UTILITIES $648.38 72022400-55210 UTILITIES $24,834.95 73022600-55210 UTILITIES $1,798.27 77725200-55210 UTILITIES $3,362.36 80026400-55210 UTILITIES $2,244.44 80526150-55210 UTILITIES $12,225.53 82027111-55210 UTILITIES $24,653.10 83027330-55210 UTILITIES $4,703.83 84027221-55210 UTILITIES $59.31 84027225-55210 UTILITIES $27,217.59 89690-2 MAY 20 SEWER - 1640 S STATE ST $140.68 31122000-55210 UTILITIES $140.68 Vendor Total:$139,449.59 RAINBOW AGRICULTURAL SERVICES 33971/1 TRIMMER LINE $89.26 10024620-54120 PW - SPECIAL SUPPLIES $89.26 89998/1 OIL PUMP, HOSE $114.93 10024620-54120 PW - SPECIAL SUPPLIES $114.93 List of Checks Presented for Approval on 7/17/2020 Page 85 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail RAINBOW AGRICULTURAL SERVICES 34658/1 TRIMMER, PROTECTORS CLAMPS $329.76 82027111-54102 SMALL TOOLS $329.76 33857/1 HEDGE TRIMMER $359.21 82027111-54102 SMALL TOOLS $359.21 Vendor Total:$893.16 RANDY BARTON BA FY 19/20 BOOT ALLOWANCE $150.00 84027225-54100 SUPPLIES $150.00 Vendor Total:$150.00 RAY C STARKEY P-2001418 T-SHIRTS - UTILITY METER READER $145.17 20513382-54100 SUPPLIES $145.17 Vendor Total:$145.17 REDWOOD COAST FUELS 2157298 CARDLOCK FUEL PURCHASES ($2,201.37)84027225-56120 EQUIPMENT MAINTENANCE & REPAIR ($2,201.37) 2157299 CARDLOCK FUEL PURCHASES $199.30 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $199.30 2155266 CARDLOCK FUEL PURCHASES $2,201.37 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $2,201.37 3140452 CARDLOCK FUEL PURCHASES $698.40 77725200-56210 FUEL & FLUIDS $698.40 Vendor Total:$897.70 REXEL USA INC 0M24111 FILTER PLATE $25.32 82027111-56300 BUILDING MAINT. & REPAIR $25.32 Vendor Total:$25.32 RYAN PROCESS INC R2006032 JUG ASSEMBLY $276.33 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $276.33 Vendor Total:$276.33 SALLY SWANSON ARCHITECTS INC 0245627 ADA RIGHT OF WAY ACCESS PLAN $1,674.24 50824210-52100 CONTRACTUAL SERVICES $1,674.24 Vendor Total:$1,674.24 SNAP-ON INDUSTRIAL ARV/4410824 GARAGE TOOLS $19.53 20324100-54102 SMALL TOOLS $19.53 ARV/4400278 GARAGE TOOLS $36.42 20324100-54102 SMALL TOOLS $36.42 ARV/4392776 GARAGE TOOLS $113.13 20324100-54102 SMALL TOOLS $113.13 ARV/4405867 GARAGE TOOLS $211.75 20324100-54102 SMALL TOOLS $211.75 Vendor Total:$380.83 SOLID WASTES SYSTEMS INC JUN 20 RESIDENTIAL GARBAGE FEES $36,122.03 90200000-52170 UKIAH WASTE SOLUTIONS $36,122.03 Vendor Total:$36,122.03 STERICYCLE INC 3005143547 "SHARPS" DISPOSAL AS NEEDED $21.28 10020210-54100 SUPPLIES $21.28 Vendor Total:$21.28 STEVE MICHAEL BROWN UKIAH-009 1 EIR FOR LANDFILL CLOSURE PROJE $15,000.00 70024500-52100 CONTRACTUAL SERVICES $15,000.00 Vendor Total:$15,000.00 List of Checks Presented for Approval on 7/17/2020 Page 86 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail SYDNEY DEARBORN Q7941355 REIMBURSEMENT FOR MEDICAL INSURANCE $188.03 91500000-52152 POST- EMPLOYMENT BENEFITS $188.03 Vendor Total:$188.03 TARGET SOLUTIONS LEARNING LLC INV7048 PREMIER MEMBERSHIP PLATFORM SOFTWARE $10,949.92 20016100-54320 SOFTWARE $10,949.92 Vendor Total:$10,949.92 THATCHER COMPANY OF CALIFORNIA INC 276507 LIQUID FERRIC CHLORIDE $9,259.95 84027225-58202 CHEMICALS $9,259.95 Vendor Total:$9,259.95 TRITECH SOFTWARE SYSTEMS 280603 ANNUAL LICENSE FOR POLICE AND $43,563.64 10020210-54320 SOFTWARE $18,060.72 20620231-54320 SOFTWARE $25,502.92 Vendor Total:$43,563.64 UKIAH DAILY JOURNAL 0006483480 NOTICE OF AVAILABILITY OF UKIAH LANFILL $196.99 70024500-52515 ADVERTISING & PUBLICATION $196.99 0006476091 PUBLISHING SERVICES FOR FY 19/ $334.75 10012500-52150 LEGAL $334.75 Vendor Total:$531.74 UNITED SITE SERVICES 114-10389127 PORTABLE TOILET RENTAL $166.86 10022100-52100 CONTRACTUAL SERVICES $166.86 114-10389129 PORTABLE TOILET RENTAL $166.86 10022100-52100 CONTRACTUAL SERVICES $166.86 114-10552844 PORTABLE TOILET RENTAL $178.15 10022100-52100 CONTRACTUAL SERVICES $178.15 114-10552845 PORTABLE TOILET RENTAL $178.15 10022100-52100 CONTRACTUAL SERVICES $178.15 114-10389130 PORTABLE TOILET RENTAL $136.37 80026220-52100 CONTRACTUAL SERVICES $136.37 114-10552846 PORTABLE TOILET RENTAL $143.99 80026220-52100 CONTRACTUAL SERVICES $143.99 Vendor Total:$970.38 US BANK CORPORATE PAYMENT SERVICES JUN 20 CAL CARD PURCHASES $681.65 10021210-56300 BUILDING MAINT. & REPAIR ($20.85) 10021210-56300 BUILDING MAINT. & REPAIR $100.46 91721400-56300 BUILDING MAINT. & REPAIR ($20.86) 91721400-56300 BUILDING MAINT. & REPAIR $100.46 10021210-54101 POSTAGE $19.52 91521400-54101 POSTAGE $19.52 25321210-54106 SPECIALTY SUPPLIES $153.43 List of Checks Presented for Approval on 7/17/2020 Page 87 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail US BANK CORPORATE PAYMENT SERVICES JUN 20 CAL CARD PURCHASES $681.65 91621400-54106 SPECIALTY SUPPLIES $153.44 10021210-54100 SUPPLIES $65.31 91521400-54100 SUPPLIES $45.91 91521400-54100 SUPPLIES $65.31 Vendor Total:$681.65 USA BLUEBOOK 280661 CHEMICAL PUMP $799.56 82027111-56120 EQUIPMENT MAINTENANCE & REPAIR $799.56 Vendor Total:$799.56 VERIZON WIRELESS 9857010493 DATA & EMERGENCY PHONES $2,426.22 80126100-80100 MACHINERY & EQUIPMENT $152.04 10012100-55100 TELEPHONE $38.01 10020210-55100 TELEPHONE $76.02 10022100-55100 TELEPHONE $38.01 10022300-55100 TELEPHONE $38.01 10022810-55100 TELEPHONE $38.00 10022840-55100 TELEPHONE $38.01 10023100-55100 TELEPHONE $38.01 10024210-55100 TELEPHONE $69.69 10024620-55100 TELEPHONE $53.96 20913900-55100 TELEPHONE $430.45 70024500-55100 TELEPHONE $28.51 77725200-55100 TELEPHONE $38.01 80026210-55100 TELEPHONE $38.01 80026400-55100 TELEPHONE $272.09 82027110-55100 TELEPHONE $117.20 82027111-55100 TELEPHONE $76.02 82027114-55100 TELEPHONE $317.04 84027220-55100 TELEPHONE $98.19 84027221-55100 TELEPHONE $430.94 Vendor Total:$2,426.22 List of Checks Presented for Approval on 7/17/2020 Page 88 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail VICKY GILSON DV070820 REIMBURSEMENT- SUPPLIES $52.22 73022600-54100 SUPPLIES $52.22 Vendor Total:$52.22 WASTE MANAGEMENT 2795346 GARBAGE SERVICES - 141 LOVERS LN $5.00 10021210-55210 UTILITIES $2.50 91521400-55210 UTILITIES $2.50 2795148 GARBAGE SERVICES - 1500 S STATE ST $5.00 10021210-55210 UTILITIES $2.50 91521400-55210 UTILITIES $2.50 2796192-2561 GARBAGE SERVICE - 1500 S STATE ST $59.50 10021210-55210 UTILITIES $29.75 91521400-55210 UTILITIES $29.75 2796386-2561 GARBAGE SERVICE - LOVERS LANE $59.50 10021210-55210 UTILITIES $29.75 91521400-55210 UTILITIES $29.75 Vendor Total:$129.00 WECO INDUSTRIES LLC 0045930-IN TIGER TAIL $412.18 84027221-54100 SUPPLIES $412.18 0045931-IN LEADER HOSE $817.33 84027221-54100 SUPPLIES $817.33 Vendor Total:$1,229.51 WEST YOST ASSOCIATED 2041685 TRAINING AT WWTP $283.00 84027225-52100 CONTRACTUAL SERVICES $283.00 2039972 RUSSIAN RIVER CONFLUENCE PROGR $1,260.00 90000000-23029 RRWA CONFLUENCE $1,260.00 2041616 RUSSIAN RIVER CONFLUENCE PROGR $7,284.00 90000000-23029 RRWA CONFLUENCE $7,284.00 2040472 RUSSIAN RIVER CONFLUENCE PROGR $7,408.50 90000000-23029 RRWA CONFLUENCE $7,408.50 Vendor Total:$16,235.50 WEX BANK 66364805 FUEL FOR POLICE $97.18 10020210-56210 FUEL & FLUIDS $97.18 Vendor Total:$97.18 WYATT IRRIGATION CO 275924 00 IRRIGATION PARTS $19.07 10022100-54100 SUPPLIES $19.07 Vendor Total:$19.07 XEROX CORP 010727785 COPIER LEASE-SEE ADD'L DESCRIP $176.07 10022700-52100 CONTRACTUAL SERVICES $176.07 010727784 COPIER LEASE-SEE ADD'L DESCRIP $303.87 73022600-52100 CONTRACTUAL SERVICES $303.87 010727781 XEROX CB070H COPIER LEASE $502.17 10012200-54500 EQUIP RENTS AND LEASES $502.17 010727780 COPIER LEASE-SEE ADD'L DESCRIP $539.63 10012200-54500 EQUIP RENTS AND LEASES $539.63 010727783 COPIER LEASE-SEE ADD'L DESCRIP $204.28 10020210-54500 EQUIP RENTS AND LEASES $143.00 20620231-54500 EQUIP RENTS AND LEASES $40.86 List of Checks Presented for Approval on 7/17/2020 Page 89 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail XEROX CORP 010727783 COPIER LEASE-SEE ADD'L DESCRIP $204.28 64020213-54500 EQUIP RENTS AND LEASES $20.42 010727782 COPIER LEASE-SEE ADD'L DESCRIP $430.23 10020210-54500 EQUIP RENTS AND LEASES $301.16 20620231-54500 EQUIP RENTS AND LEASES $86.05 64020213-54500 EQUIP RENTS AND LEASES $43.02 Vendor Total:$2,156.25 ZACK'S RESTAURANT & CATERING INC 011120 MEALS FOR THE VOLUNTEER DINNER $2,947.79 10021210-54167 EMPLOYEE DEVELOPMENT $1,473.89 91521400-54167 EMPLOYEE DEVELOPMENT $1,473.90 Vendor Total:$2,947.79 INVOICE TOTAL: $1,515,834.22 List of Checks Presented for Approval on 7/17/2020 Page 90 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail ADAMSON POLICE PRODUCTS INV330818 POLE, TELE, HDM, SDMT, 8.5H $138.24 91521400-56130 EXTERNAL SERVICES $138.24 Vendor Total:$138.24 AMAZON CAPITAL SERVICES 1C33-TM6J- G9JV POWER INVERTER $99.81 91521400-56130 EXTERNAL SERVICES $99.81 1J6P-XYCT- XCP1 B&B TOW & STOW, DUAL BALL, SPAN RECEIVER $315.31 91521400-56130 EXTERNAL SERVICES $315.31 1NHD-6QYT- DDF1 DAYCAMP SUPPLIES $246.72 10022840-54100 SUPPLIES $246.72 1YJ1-JJML- DGY4 DEWALT 20V BATTERIES $329.70 82027114-54100 SUPPLIES $329.70 1TG3-JK49- C7PM INK CARTRIDGES $60.98 84027225-54100 SUPPLIES $60.98 Vendor Total:$1,052.52 ANSELL USA INC 20919307 GLOVES $496.47 10020210-54100 SUPPLIES $496.47 Vendor Total:$496.47 ARROW FENCING 80748 INSTALL 735' OF 6' OPEN CHAIN $22,938.46 77725200-56600 AIRFIELD MAINTENANCE & REPAIR $22,938.46 80691 108 TEMP FENCE PANELS FROM 5/2 $2,268.00 96917200-52100 CONTRACTUAL SERVICES $2,268.00 Vendor Total:$25,206.46 AT&T 000014977266 T1 TO INTERNET FOR DOJ/CLETS $299.15 10020210-55100 TELEPHONE $149.58 20620231-55100 TELEPHONE $149.57 1718 JUL 20 CC TERMINAL $222.53 77725200-55100 TELEPHONE $222.53 Vendor Total:$521.68 AT&T MOBILITY 832118877X0 7142020 DATA & VOICE CELL PHONES $350.76 10020210-55100 TELEPHONE $129.69 20620231-55100 TELEPHONE $14.76 77725200-55100 TELEPHONE $32.73 80026400-55100 TELEPHONE $86.46 82027110-55100 TELEPHONE $14.76 82027111-55100 TELEPHONE $42.84 84027221-55100 TELEPHONE $29.52 The following list of bills payable was reviewed and approved for payment. Signature List of Checks Presented for Approval on 7/24/2020 CR 8/8/2008-08-2020 8/13/20 Page 91 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail AT&T MOBILITY 832056361X0 7142020 POLICE-MODEMS $473.44 10020210-55100 TELEPHONE $473.44 875108535X0 7142020 VOCE & 1 DATA $36.94 84027221-55100 TELEPHONE $36.94 Vendor Total:$861.14 BORGES & MAHONEY INC 142079 CONNECTORS $69.25 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $69.25 Vendor Total:$69.25 BRAD BOWERS TA 7/26-8/7/20 TRAVEL ADVANCE $1,146.00 80026110-57100 LEARNING AND DEVELOPMENT $1,146.00 Vendor Total:$1,146.00 BURTON'S FIRE INC S 49399 WD881 - PHOSCHEK FOAM - 55GAL $2,335.67 91721400-54100 SUPPLIES $2,335.67 Vendor Total:$2,335.67 BUSINESS CARD K8453VWD FACEBOOK ADVERTISING $39.85 10012300-52510 ADVERTISING & PROMOTION $39.85 489185773 LOGITECH WEBCAM $198.15 10013400-54330 COMPUTER AND TECHNOLOGY $198.15 1882070 #44161-014 GEAR BOX $2,369.10 77725200-56130 EXTERNAL SERVICES $2,369.10 368 REGISTRATION/ MEMBERSHIP - S MANNION $890.00 20016100-57100 LEARNING AND DEVELOPMENT $520.00 20016100-57300 MEMBERSHIPS & SUBSCRIPTIONS $370.00 368 2 REGISTRATION/ MEMBERSHIP - T MITCHELL $890.00 20016100-57100 LEARNING AND DEVELOPMENT $520.00 20016100-57300 MEMBERSHIPS & SUBSCRIPTIONS $370.00 245824 REGISTRATION - M HORGER $699.00 20413510-57100 LEARNING AND DEVELOPMENT $349.50 20413520-57100 LEARNING AND DEVELOPMENT $349.50 18897 MEMBERSHIP RENEWAL - R PINTANE $30.00 10020210-57300 MEMBERSHIPS & SUBSCRIPTIONS $30.00 271497 ICAMA MEMERSHIP - D BUFFALO $200.00 20013400-57300 MEMBERSHIPS & SUBSCRIPTIONS $200.00 700840521 METAL CARPORT $927.53 10024620-54127 PW - SIGN POSTS/SHEETING $318.29 10024620-54120 PW - SPECIAL SUPPLIES $609.24 WB8399436 SUBSTATION SMALL TOOLS $609.61 80026210-54102 SMALL TOOLS $609.61 W862988021 CORDLESS GREASE GUN KIT, EXTENSIONS, SOCKET SET $413.60 80026220-54102 SMALL TOOLS $413.60 51742 HEAVY DUTY DISPTACH CHAIR $639.21 90000000-23013 STATE USE TAX LIABILITY ($9.69) List of Checks Presented for Approval on 7/24/2020 Page 92 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail BUSINESS CARD 51742 HEAVY DUTY DISPTACH CHAIR $639.21 20620231-54100 SUPPLIES $9.69 20620231-54100 SUPPLIES $639.21 66092 SYMPATHY FLOWERS $138.71 10013400-54100 SUPPLIES $138.71 109575 LAMINATOR ROLL $122.73 10022810-54100 SUPPLIES $122.73 53044383 SNOWCONE SYRUP $463.17 10022840-54100 SUPPLIES $463.17 ST1415 2020 CEQA BOOK $40.73 10023100-54100 SUPPLIES $40.73 15995401 APPAREL - BUILDING DIVISION $283.82 10023320-54100 SUPPLIES $283.82 062520 SMART LED TV $359.69 63820210-54100 SUPPLIES $359.69 S018195 AVPOS MONTHLY FEE $50.00 77725200-54100 SUPPLIES $50.00 S017628 AVPOS MONTHLY SERVICE FEE $50.00 77725200-54100 SUPPLIES $50.00 SF-D 23066 ARCTIC KING DOOR $173.11 80026400-54100 SUPPLIES $173.11 Vendor Total:$9,588.01 CA DEPT OF TAX AND FEE ADMISTRATION 2ND QTR- 2020 2ND QTR-2020 ELECTRIC ENERGY SURCHARGE $6,847.00 90000000-23009 ELECTRIC SURCHARGE TRUST $6,847.00 Vendor Total:$6,847.00 CALIFORNIA UTILITIES EMERGENCY ASSOCIATION 2021084 CUEA ANNUAL MEMBERSHIP DUES $500.00 80026400-57300 MEMBERSHIPS & SUBSCRIPTIONS $500.00 Vendor Total:$500.00 CALIFORNIA WATER ENVIRONMENT ASSOCIATION 510020 REGISTRATION/ MEMBERSHIP - D TUBBS $379.00 84027225-57100 LEARNING AND DEVELOPMENT $187.00 84027225-57300 MEMBERSHIPS & SUBSCRIPTIONS $192.00 Vendor Total:$379.00 CARLOS REYNOSO BA FY 20/21 BOOT ALLOWANCE $150.00 10024620-54120 PW - SPECIAL SUPPLIES $150.00 Vendor Total:$150.00 CAROLLO ENGINEERS INC 0186331 DESIGN PHASES I&II RECYCLED WA $585.80 83027330-80230 INFRASTRUCTURE $585.80 Vendor Total:$585.80 CINTAS CORPORATION 4052315825 RUG/MAT & UNIFORM SERVICES $85.39 20822500-56300 BUILDING MAINT. & REPAIR $85.39 4053513102 RUG/MAT & UNIFORM SERVICES $85.39 20822500-56300 BUILDING MAINT. & REPAIR $85.39 4053513083 RUG/MAT & UNIFORM SERVICES $50.33 20324100-52100 CONTRACTUAL SERVICES $50.33 4054175077 RUG/MAT & UNIFORM SERVICES $63.27 20324100-52100 CONTRACTUAL SERVICES $63.27 4052315779 RUG/MAT & UNIFORM SERVICES $49.83 20824300-52100 CONTRACTUAL SERVICES $49.83 List of Checks Presented for Approval on 7/24/2020 Page 93 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail CINTAS CORPORATION 4052897863 RUG/MAT & UNIFORM SERVICES $180.72 20824300-52100 CONTRACTUAL SERVICES $180.72 4052315766 RUG/MAT & UNIFORM SERVICES $35.00 31122000-52100 CONTRACTUAL SERVICES $35.00 4053512979 RUG/MAT & UNIFORM SERVICES $35.00 31122000-52100 CONTRACTUAL SERVICES $35.00 4052315799 RUG/MAT & UNIFORM SERVICES $35.00 73022600-52100 CONTRACTUAL SERVICES $35.00 4053513073 RUG/MAT & UNIFORM SERVICES $35.00 73022600-52100 CONTRACTUAL SERVICES $35.00 4052414160 RUG/MAT & UNIFORM SERVICES $40.60 77725200-54100 SUPPLIES $40.60 4053053980 RUG/MAT & UNIFORM SERVICES $40.60 77725200-54100 SUPPLIES $40.60 4053663496 RUG/MAT & UNIFORM SERVICES $40.60 77725200-54100 SUPPLIES $40.60 4054290010 RUG/MAT & UNIFORM SERVICES $42.85 77725200-54100 SUPPLIES $42.85 Vendor Total:$819.58 CODE PUBLISHING COMPANY 67096 CODIFICATION SERVICES AS PER A $268.50 10012500-52100 CONTRACTUAL SERVICES $268.50 Vendor Total:$268.50 COFFEE CRITIC INC, THE R24051 MISC. COFFEE SUPPLIES AS NEEDE $180.00 91521400-54100 SUPPLIES $90.00 91721400-54100 SUPPLIES $90.00 Vendor Total:$180.00 DC ELECTRIC GROUP INC 414926 TRAFFIC SIGNAL REPAIR AT COMME $3,491.87 10024214-52100 CONTRACTUAL SERVICES $3,491.87 414925 TRAFFIC SIGNAL REPAIR AT COMME $7,148.60 10024214-52100 CONTRACTUAL SERVICES $7,148.60 Vendor Total:$10,640.47 DETROIT INDUSTRIAL TOOL 579421 RECIP BLADE KING CUT 9X.063X10-14 $203.75 90000000-20231 COUNTY MENTAL HEALTH .5% ($0.95) 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.24) 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.95) 90000000-23028 MEASURE Y DISTRICT TAX ($0.95) 82027114-54100 SUPPLIES $3.09 82027114-54100 SUPPLIES $203.75 Vendor Total:$203.75 DUSTIN BUTLER TA 7/26-8/7/20 TRAVEL ADVANCE $1,146.00 80026110-57100 LEARNING AND DEVELOPMENT $1,146.00 Vendor Total:$1,146.00 List of Checks Presented for Approval on 7/24/2020 Page 94 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail EFFICIENCY SERVICES GROUP LLC 2768 ADMIN OF EUD PUBLIC BENEFITS P $3,500.00 80626450-52137 PUBLIC BENEFITS PROGRAM MGMT $3,500.00 Vendor Total:$3,500.00 EPIC AVIATION LLC 7333660 JET-A FUEL $9,408.59 77725200-58401 AVIATION FUEL $9,408.59 7331795 JET-A FUEL $13,346.52 77725200-58401 AVIATION FUEL $13,346.52 Vendor Total:$22,755.11 FAMILY TREE RESOURCE INC 202325 TREE TRIMMING PER CONTRACT 192 $15,057.00 80026110-52100 CONTRACTUAL SERVICES $15,057.00 202322 TREE TRIMMING PER CONTRACT 192 $16,562.71 80026110-52100 CONTRACTUAL SERVICES $16,562.71 Vendor Total:$31,619.71 FASTENAL CAUKA39711 MISC. SUPPLIES AS NEEDED $317.41 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $317.41 CAUKA39712 MISC. SUPPLIES AS NEEDED $15.24 20324100-56112 EQUIPMENT PARTS FOR RESALE $15.24 Vendor Total:$332.65 FEDERAL ENERGY REGULATORY COMMISSION H20415-00 2020 FERC ANNUAL ADMINISTRATIVE CHARGES $4,970.04 80026220-59101 FEES $4,970.04 Vendor Total:$4,970.04 FEDERAL EXPRESS 7-067-93496 SHIPPING SERVICES $238.55 10013400-54101 POSTAGE $86.61 10020210-54101 POSTAGE $16.78 10020210-54101 POSTAGE $26.84 10020210-54101 POSTAGE $29.18 10020210-54101 POSTAGE $31.40 10021210-54101 POSTAGE $12.09 10023100-54101 POSTAGE $23.55 91521400-54101 POSTAGE $12.10 7-067-93496 1 SHIPPING SERVICES $50.83 10020210-54101 POSTAGE $26.97 84027221-54101 POSTAGE $23.86 Vendor Total:$289.38 FERGUSON ENTERPRISES INC #1423 1551376 FIP BALL CURB STOP FORD $349.91 82000000-12104 INVENTORY - PURCHASES $349.91 Vendor Total:$349.91 FILETRAIL INC 2020-0466 HOSTED FILE MANAGMENT SYSTEM $610.00 20012500-54320 SOFTWARE $610.00 List of Checks Presented for Approval on 7/24/2020 Page 95 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail FILETRAIL INC 2020-0548 HOSTED FILE MANAGMENT SYSTEM $610.00 20012500-54320 SOFTWARE $610.00 Vendor Total:$1,220.00 GARTON TRACTOR INC CU53416 ELEMENT $16.73 84027225-56130 EXTERNAL SERVICES $16.73 Vendor Total:$16.73 GHD INC 133322 TRAFFIC ANALYSIS OF SCHOOL ARE $3,702.50 10024210-52100 CONTRACTUAL SERVICES $3,702.50 131659 TRAFFIC ANALYSIS OF SCHOOL ARE $3,976.17 10024210-52100 CONTRACTUAL SERVICES $3,976.17 135491 TRAFFIC ANALYSIS OF SCHOOL ARE $7,045.00 10024210-52100 CONTRACTUAL SERVICES $7,045.00 144680 DOWNTOWN STREETSCAPE - UNDERGR $16,026.00 12024200-80230 INFRASTRUCTURE $355.00 12024200-80230 INFRASTRUCTURE $8,083.75 50924200-80230 INFRASTRUCTURE $2,805.00 82227113-80230 INFRASTRUCTURE $773.00 82227113-80230 INFRASTRUCTURE $1,618.13 84427221-80230 INFRASTRUCTURE $773.00 84427221-80230 INFRASTRUCTURE $1,618.12 145253 PLAN & SPEC PREP - STREETSCAPE $320.92 50024220-80230 INFRASTRUCTURE $320.92 145252 PLAN & SPEC PREP - STREETSCAPE $333.96 50024220-80230 INFRASTRUCTURE $333.96 145254 PLAN & SPEC PREP - STREETSCAPE $741.58 84427221-80230 INFRASTRUCTURE $741.58 Vendor Total:$32,146.13 GRAINGER INC 9585814339 TRAILER JACK, BASE PLATE KIT $63.26 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $63.26 Vendor Total:$63.26 GRANITE CONSTRUCTION COMPANY 1833266 MISC ROCK & ROAD PATCH MATERIA $280.77 80126100-80230 INFRASTRUCTURE $280.77 Vendor Total:$280.77 HOME ENERGY ASSISTANCE PROGRAM 120590-5 CLOSED UTILITY ACCOUNT $23.02 90100000-10421 UTILITY RECEIVABLES CLEARING $23.02 Vendor Total:$23.02 IDEXX DISTRIBUTION INC 3066550070 WQT2K QUANTI-TRAY 2000 DISPOSA $1,517.89 82027111-54100 SUPPLIES $1,517.89 Vendor Total:$1,517.89 INFOSEND INC 174471 UB PRINT & MAIL SERVICES $4,205.36 20513300-52100 CONTRACTUAL SERVICES $4,205.36 List of Checks Presented for Approval on 7/24/2020 Page 96 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail INFOSEND INC 173014 UB PRINT & MAIL SERVICES $4,216.16 20513300-52100 CONTRACTUAL SERVICES $4,216.16 Vendor Total:$8,421.52 INLAND WATER & POWER COMM 2020.1B ONGOING POTTER VALLEY PROJECT $50,000.00 82027110-52100 CONTRACTUAL SERVICES $50,000.00 Vendor Total:$50,000.00 JACK WANN DV072820 5-7 INSTRUCTOR $280.00 10022850-52100 CONTRACTUAL SERVICES $280.00 DV072820 8-INSTRUCTOR $329.00 10022850-52100 CONTRACTUAL SERVICES $329.00 Vendor Total:$609.00 JOHNSON CONTROLS FIRE PROTECTION LP 21727387 HALON SAFETY TEST/INSPECTION $541.20 20822500-56300 BUILDING MAINT. & REPAIR $541.20 Vendor Total:$541.20 JOHNSON'S QUALITY TREE CARE AND LOGGING CO LLC E5295 EMERGENCY TREE REMOVAL AT CORN $1,800.00 10024620-52100 CONTRACTUAL SERVICES $1,800.00 Vendor Total:$1,800.00 JUSTIN HILL 11058 TOTAL FEET OF GROUND LADDERS T $1,169.15 91721400-56120 EQUIPMENT MAINTENANCE & REPAIR $1,169.15 Vendor Total:$1,169.15 KIMBALL MIDWEST 8064387 POWER TAP, FUSE, CABLES $167.42 20324100-56112 EQUIPMENT PARTS FOR RESALE $167.42 Vendor Total:$167.42 LN CURTIS & SONS PINV571165 WIDE HOSES $311.18 10021210-56120 EQUIPMENT MAINTENANCE & REPAIR $155.59 91521400-56120 EQUIPMENT MAINTENANCE & REPAIR $155.59 Vendor Total:$311.18 LYMAN GROUP INC 5246440 BAIT $60.39 84027221-54100 SUPPLIES $60.39 Vendor Total:$60.39 MARC CARSON WEB DESIGN 30 JUNE 2020 ANNUAL WEB HOSTING FOR UKIAH $1,100.00 63020210-52100 CONTRACTUAL SERVICES $1,100.00 Vendor Total:$1,100.00 MICHAEL WRIGHT DV072720 INSTRUCTOR $385.00 10022850-52100 CONTRACTUAL SERVICES $385.00 Vendor Total:$385.00 MILLVIEW COUNTY WATER DISTRICT WELL 35 GRANT REIMBURSEMENT FOR CARTER LN WELL $113,366.45 82227113-52100 CONTRACTUAL SERVICES $113,366.45 Vendor Total:$113,366.45 List of Checks Presented for Approval on 7/24/2020 Page 97 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail MINTIER HARNISH LP UKIAHSB2-04 GPU, EIR & ADVANCED PLANNING S $13,693.75 31523100-52100 CONTRACTUAL SERVICES $13,693.75 Vendor Total:$13,693.75 MOTION INDUSTRIES INC CA23-520467 #Y32P2BCR-P HORIZONTAL MOTOR - $3,656.14 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $3,656.14 Vendor Total:$3,656.14 MUNI SERVICES LLC IN06-009241 SALES TAX AUDIT REPORTING SERV $258.70 10013400-52100 CONTRACTUAL SERVICES $258.70 IN06-009242 SALES TAX AUDIT REPORTING SERV $16,844.52 10013400-52100 CONTRACTUAL SERVICES $16,844.52 Vendor Total:$17,103.22 MUNICIPAL MAINTENANCE EQUIPMENT 0150501-IN NOZZLE, ALUMINUM PIPE 4FT $176.66 90000000-20231 COUNTY MENTAL HEALTH .5% ($0.66) 84027221-56130 EXTERNAL SERVICES $0.66 84027221-56130 EXTERNAL SERVICES $176.66 0150491-IN ALUMINUM PIPE 4FT $196.47 90000000-20231 COUNTY MENTAL HEALTH .5% ($0.66) 84027221-56130 EXTERNAL SERVICES $0.66 84027221-56130 EXTERNAL SERVICES $196.47 0150478-IN NOZZLE, FEMALE/MALE HANDGUN COUPLING $432.84 90000000-20231 COUNTY MENTAL HEALTH .5% ($1.81) 84027221-56130 EXTERNAL SERVICES $1.81 84027221-56130 EXTERNAL SERVICES $432.84 Vendor Total:$805.97 OLDCASTLE PRECAST INC 030289258 PRIMARY VAULT FULL TRAFFIC - U $24,158.43 80126100-80230 INFRASTRUCTURE $24,158.43 Vendor Total:$24,158.43 ONE TIME PAY VENDOR B 21299 PARK REFUND - PACHECO - COVID 19 $100.00 10022100-46360 PARKS RENTAL $100.00 0018218 REC REFUND - CREMEENS - COVID 19 $65.00 10022850-44915 RECREATION PROGRAM INCOME $65.00 120303-3 UTILITY REFUND - RYAN FLEMING $35.07 90100000-10421 UTILITY RECEIVABLES CLEARING $35.07 Vendor Total:$200.07 PAMELA WHITAKER DV063020 INSTRUCTOR $300.00 10022850-52100 CONTRACTUAL SERVICES $300.00 Vendor Total:$300.00 PETERSON TRUCKS INC 226971R FILTERS, BREATHER ELEMENT $165.64 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.77) 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.19) 77725200-56130 EXTERNAL SERVICES $0.12 List of Checks Presented for Approval on 7/24/2020 Page 98 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail PETERSON TRUCKS INC 226971R FILTERS, BREATHER ELEMENT $165.64 77725200-56130 EXTERNAL SERVICES $20.57 84027221-56130 EXTERNAL SERVICES $0.83 84027221-56130 EXTERNAL SERVICES $145.08 231115S FUEL FILTERS $18.65 82027111-56130 EXTERNAL SERVICES $18.65 Vendor Total:$184.29 PG&E CO 1522-8 JUN 20 PACIFIC GAS & ELETRIC $34.51 10021210-55210 UTILITIES $17.25 91521400-55210 UTILITIES $17.26 6833-2 JUN 20 PACIFIC GAS & ELECTRIC $584.58 10021210-55210 UTILITIES $292.29 91521400-55210 UTILITIES $292.29 6124-2 JUN 20 PACIFC GAS & ELECTRIC $1,161.73 10021210-55210 UTILITIES $580.86 91521400-55210 UTILITIES $580.87 Vendor Total:$1,780.82 PITNEY BOWES INC 1015779411 ITEM AZCG SENDPRO P1500 SERIES $567.45 10012200-52100 CONTRACTUAL SERVICES $553.74 10012200-54100 SUPPLIES $13.71 Vendor Total:$567.45 REDWOOD FORD 331987 SPARK PLUG $66.90 10020210-56130 EXTERNAL SERVICES $66.90 332000 COIL ASSEMBLY $95.72 10020210-56130 EXTERNAL SERVICES $95.72 332007 FILTER ASSEMBLY $14.32 10022100-56130 EXTERNAL SERVICES $14.32 331906 CAP $14.70 80026110-56130 EXTERNAL SERVICES $14.70 Vendor Total:$191.64 REDWOOD VALLEY COUNTY WATER DISTRICT DV071720 GRANT REIMBURSEMENT REDWOOD VALLEY WELL $123,870.99 82227113-52100 CONTRACTUAL SERVICES $123,870.99 Vendor Total:$123,870.99 RELIABLE MILL SUPPLY CO 146370 FLAT BAR $17.42 82027114-54100 SUPPLIES $17.42 Vendor Total:$17.42 RESERVE ACCOUNT JUL 20 JUL 20 PRE-PAID POSTAGE $6,500.00 10000000-10301 PRE-PAID POSTAGE $6,500.00 Vendor Total:$6,500.00 RICHARD ANDERSON 2020-0615-2 AGREEMENT FOR PROF.SVC'S FOR W $325.00 20913900-52100 CONTRACTUAL SERVICES $325.00 Vendor Total:$325.00 RINO PACIFIC CL31206 FUEL CARD CHARGES AS NEEDED $1,650.71 10021210-56210 FUEL & FLUIDS $825.35 91521400-56210 FUEL & FLUIDS $825.36 List of Checks Presented for Approval on 7/24/2020 Page 99 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail RINO PACIFIC CL31058 FUEL CARD CHARGES AS NEEDED $1,844.17 10021210-56210 FUEL & FLUIDS $922.08 91521400-56210 FUEL & FLUIDS $922.09 Vendor Total:$3,494.88 ROY THOMAS HISE 070720 ARCH SVCS - GLU- LAM BEAM REPAI $2,971.00 10022700-80220 BUILDING IMPROVEMENTS $2,971.00 Vendor Total:$2,971.00 SAFARILAND LLC 1010-305474 PRISON SUPPLIES $223.20 10020210-54100 SUPPLIES $223.20 Vendor Total:$223.20 SHAWN COX DV072720 INSTRUCTOR $350.00 10022850-52100 CONTRACTUAL SERVICES $350.00 Vendor Total:$350.00 SHN CONSULTING ENGINEERS & GEOLOGISTS INC 105533 COMPACTION TESTING FOR SPEC 19 $1,546.00 82027110-52100 CONTRACTUAL SERVICES $773.00 84027220-52100 CONTRACTUAL SERVICES $773.00 Vendor Total:$1,546.00 SOLID WASTES SYSTEMS INC 428293 MISC. DUMP FEES $175.26 84027225-56300 BUILDING MAINT. & REPAIR $21.67 10024620-54120 PW - SPECIAL SUPPLIES $46.59 10024620-54120 PW - SPECIAL SUPPLIES $92.10 20824300-54100 SUPPLIES $14.90 Vendor Total:$175.26 SOLUTIONS II INC 48559 SOFTWARE SUPPORT $210.00 20513300-54330 COMPUTER AND TECHNOLOGY $210.00 Vendor Total:$210.00 SONU UPADHYAY 061820 RECRUITMENT - MOVING COST $15,000.00 80026400-54203 RECRUITMENT $15,000.00 ST FRANCIS ELECTRIC, LLC 19099205 GOBBI ST UNDERGROUND - SPEC 19 Vendor Total: $15,000.00 $345,130.00 80126100-80230 INFRASTRUCTURE $345,130.00 19099204.1 GOBBI ST UNDERGROUND - SPEC 19 $365,914.00 80126100-80230 INFRASTRUCTURE $365,914.00 Vendor Total:$711,044.00 STATE CONTROLLER'S OFFICE DV072020 WARRANTS ISSUED LISTING $150.00 20013400-52100 CONTRACTUAL SERVICES $150.00 Vendor Total:$150.00 TKP ENTERPRISE, INC 117725 DAY CAMP SUPPLIES $59.88 10022840-54100 SUPPLIES $59.88 Vendor Total:$59.88 List of Checks Presented for Approval on 7/24/2020 Page 100 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail TUFTS POLYGRAPH & INVESTIGATION 2020-572(A)POLYGRAPH & INVESTIGATION SERVICES $800.00 10020210-54161 BACKGROUND & PHYSICALS $800.00 2020-559(B)POLYGRAPH & INVESTIGATION SERVICES $1,200.00 10020210-54161 BACKGROUND & PHYSICALS $1,200.00 Vendor Total:$2,000.00 UKIAH AUTO DISMANTLERS, LLC 246 VEHICLE TOWING $300.00 10020210-52100 CONTRACTUAL SERVICES $300.00 Vendor Total:$300.00 UKIAH MAIN STREET PROGRAM 2ND QTR - 2020 2ND QTR 2020 DOWNTOWN IMPROVEMENTS $2,300.76 31217100-52100 CONTRACTUAL SERVICES $2,300.76 Vendor Total:$2,300.76 UKIAH ROUND TREE GLASS 166955 CLEAR POLYCARBONATE $816.56 20822500-56300 BUILDING MAINT. & REPAIR $816.56 Vendor Total:$816.56 UKIAH VALLEY ASSOCIATION FOR HABILITATION INC INV22979 JANITORIAL SERVICES - WWTP FY $85.00 84027225-52100 CONTRACTUAL SERVICES $85.00 Vendor Total:$85.00 UKIAH WASTE SOLUTIONS INC 433621 BIOSOLID REMOVAL $8,000.64 84027225-52100 CONTRACTUAL SERVICES $8,000.64 Vendor Total:$8,000.64 US BANK EQUIPMENT FINANCE 418586855 COPYSTAR LEASE $130.53 10021210-54500 EQUIP RENTS AND LEASES $65.26 91521400-54500 EQUIP RENTS AND LEASES $65.27 Vendor Total:$130.53 US CELLULAR 0382514552 CELL PHONES $356.61 10024620-55100 TELEPHONE $31.31 80026400-55100 TELEPHONE $42.10 80026400-55100 TELEPHONE $69.04 82027110-55100 TELEPHONE $13.70 82027111-55100 TELEPHONE $153.78 84027221-55100 TELEPHONE $13.70 84027225-55100 TELEPHONE $32.98 Vendor Total:$356.61 VERIZON WIRELESS 9857840152 DATA & EMERGENCY LOANER PHONES $418.11 10021210-55100 TELEPHONE $209.05 91521400-55100 TELEPHONE $209.06 Vendor Total:$418.11 List of Checks Presented for Approval on 7/24/2020 Page 101 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail WAHLUND CONSTRUCTION INC 061520 DOWNTOWN UTILITY UPGRADE & ELE $435,262.00 82227113-80230 INFRASTRUCTURE $59,692.50 84427221-80230 INFRASTRUCTURE $375,569.50 Vendor Total:$435,262.00 WECO INDUSTRIES LLC 0045939-IN DPP GREASE RELEASE - 5 GAL CON $4,038.78 84027221-54100 SUPPLIES $4,038.78 Vendor Total:$4,038.78 WELTY, WEAVER & CURRIE 1289 LEGAL SERVICES - WATER RESOURC $10,462.50 82027110-52150 LEGAL SERVICES/ EXPENSES $10,462.50 Vendor Total:$10,462.50 WEST YOST ASSOCIATED 2040978 RUSSIAN RIVER CONFLUENCE PROGR $18,423.50 90000000-23029 RRWA CONFLUENCE $18,423.50 WHITLOCK & WEINBERGER TRANSPORTATIO N INC 24967 TRAFFIC SIGNAL DESIGN AT GOBBI Vendor Total: $18,423.50 $14,230.45 50924210-80230 INFRASTRUCTURE $14,230.45 Vendor Total:$14,230.45 WORLD OIL ENVIRONMENTAL SERVICES I500- 00582456 DISPOSAL OF MISC. PRODUCTS AS $160.00 20324100-52100 CONTRACTUAL SERVICES $160.00 $160.00 XYLEM WATER SOLUTIONS USA INC 3556B6813 PUMPING EQUIPMENT AND ACCESSOR Vendor Total: $18,422.35 84027221-80230 INFRASTRUCTURE $18,422.35 3556B28686 PUMPING EQUIPMENT AND ACCESSOR $17,397.08 94424424-80230 INFRASTRUCTURE $17,397.08 3556B26809 #6020.091-0007, PUMP, NX-4 MT/ $9,150.63 84027221-80100 MACHINERY & EQUIPMENT $9,150.63 Vendor Total:$44,970.06 ZACHARY CHERNEY TA 7/26-8/7/20 TRAVEL ADVANCE $1,146.00 80026110-57100 LEARNING AND DEVELOPMENT $1,146.00 Vendor Total:$1,146.00 INVOICE TOTAL: $1,811,832.36 List of Checks Presented for Approval on 7/24/2020 Page 102 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail AACTION RENTS 461926C-1 MESSAGE BOARD RENTAL (11.6 X 9 $735.50 10024620-56410 EQUIPMENT RENTAL - PRIVATE $735.50 461927C-1 MESSAGE BOARD RENTAL (11.6 X 9 $735.50 10024620-56410 EQUIPMENT RENTAL - PRIVATE $735.50 Vendor Total:$1,471.00 AARON CHRISTOPHER FORD DV072820 11-INSTRUCTOR $136.50 10022850-52100 CONTRACTUAL SERVICES $136.50 DV072820 5-7 INSTRUCTOR $227.50 10022850-52100 CONTRACTUAL SERVICES $227.50 DV073020 INSTRUCTOR $227.50 10022850-52100 CONTRACTUAL SERVICES $227.50 Vendor Total:$591.50 ALLEN L LEEPIN DV072720 SEWER LATERAL REIMBURSEMENT $2,000.00 84427222-52100 CONTRACTUAL SERVICES $2,000.00 Vendor Total:$2,000.00 ALPHA ANALYTICAL LABORATORIES INC 0061600- UKIAHPW MISC. LABORATORY WORK AS NEEDEDED $80.00 82027111-52100 CONTRACTUAL SERVICES $80.00 Vendor Total:$80.00 AMAZON CAPITAL SERVICES 1HY6-7V11- 3JLP DAY CAMP SUPPLIES $7.60 10022840-54100 SUPPLIES $7.60 1KK4-4RKX- MT77 DAYCAMP SUPPLIES $29.37 10022840-54100 SUPPLIES $29.37 14YG-JN3N- RLGK DAYCAMP SUPPLIES $201.84 10022840-54100 SUPPLIES $201.84 1MPV-Y4LQ- PH4G 3-PLY FACE MASKS $364.00 20012200-54100 SUPPLIES $364.00 16FG-LPTQ- 9FLV ALUMINUM TAGS $151.44 82027114-54100 SUPPLIES $151.44 1QCP-WN7G- HHWY OFFICE SUPPLIES FOR SEWER $441.50 84027221-54100 SUPPLIES $441.50 Vendor Total:$1,195.75 AT&T 00001504779 FIBER INTERNET $2,546.77 20913900-52601 DATA STORAGE & CONNECTIVITY $2,546.77 00001497918 TELEPHONE SERVICES - S STATION $15.45 10021210-55100 TELEPHONE $7.72 91521400-55100 TELEPHONE $7.73 00001497918 TELEPHONE SERVICES $20.88 10021210-55100 TELEPHONE $10.44 91521400-55100 TELEPHONE $10.44 00001500769 T1 TO INTERNET $573.75 20913900-55100 TELEPHONE $573.75 The following list of bills payable was reviewed and approved for payment. Signature List of Checks Presented for Approval on 7/31/2020 CR 8/11/2008-14-2020 Page 103 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail AT&T 00001500809 TELEPHONE SERVICES $5,076.18 20913900-55100 TELEPHONE $5,076.18 Vendor Total:$8,233.03 BOUND TREE MEDICAL LLC 83679894 XL LATEX GLOVES $123.10 91521400-54100 SUPPLIES $61.55 91721400-54100 SUPPLIES $61.55 Vendor Total:$123.10 CA BUILDING STANDARDS COMMISSION APR-JUN 20 QUARTERLY REPORT FOR BSA $133.20 90000000-23027 BUILDING STDS ADMIN SPEC FD $148.00 90000000-48110 MISCELLANEOUS RECEIPTS ($14.80) Vendor Total:$133.20 CA DIVISION OF THE STATE ARCHITECT 2ND QTR 20 2ND QTR 2020 DISABILITY FEE $80.40 90000000-23012 STATE $1 BUS. LIC. SET ASIDE ($723.60) 90000000-23002 STATE $1 BUSINESS LICENSE FEE $804.00 Vendor Total:$80.40 CODE PUBLISHING COMPANY 67040 CODIFICATION SERVICES AS PER A $562.50 10012500-52100 CONTRACTUAL SERVICES $562.50 Vendor Total:$562.50 DARLENE R SIMPSON 9916 ANTON DONOR WALL INSTALLATION $5,148.00 30122210-80220 BUILDING IMPROVEMENTS $2,091.70 10022100-52100 CONTRACTUAL SERVICES $3,056.30 Vendor Total:$5,148.00 DAVID KORNEGAY DV072820 INSTRUCTOR $500.50 10022850-52100 CONTRACTUAL SERVICES $500.50 Vendor Total:$500.50 DC FROST ASSOCIATES INC 41851 BRENTWOOD PARTS - WWTP $66.16 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $66.16 Vendor Total:$66.16 DENNIS YEO 121426-1 UTILITY REFUND $75.27 90100000-10421 UTILITY RECEIVABLES CLEARING $75.27 Vendor Total:$75.27 DEPT OF CONSERVATION APR-JUN 20 APR-JUN 20 SMIP TAX RETURN $425.05 90000000-23006 STRONG MOTION ED. SET ASIDE ($22.37) 90000000-23005 STRONG MOTION INSTR. PROG. $447.42 Vendor Total:$425.05 E&M ELECTRIC & MACHINERY, INC 357693 REPAIR/RECONDITION 25HP 1190RP $1,228.97 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $1,228.97 List of Checks Presented for Approval on 7/31/2020 Page 104 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail E&M ELECTRIC & MACHINERY, INC 357696 REPAIR/RECONDITION 25HP 1190RP $1,228.97 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $1,228.97 Vendor Total:$2,457.94 ELECTRICAL EQUIPMENT CO INC 227492 EM3615T-8 BALDOR 5 HP, 1750 RP $896.89 80026220-56120 EQUIPMENT MAINTENANCE & REPAIR $896.89 Vendor Total:$896.89 EPIC AVIATION LLC 7333927 JET A FUEL $9,827.82 77725200-58401 AVIATION FUEL $9,827.82 Vendor Total:$9,827.82 EVERGREEN JOB & SAFETY TRAINING INC 1172 JOB AND SAFETY TRAINING - JULY $2,109.12 80026110-52100 CONTRACTUAL SERVICES $2,109.12 Vendor Total:$2,109.12 FARWEST LINE SPECIALTIES LLC 309385 VARIOUS SMALL TOOLS FOR EUD $471.10 80026110-54102 SMALL TOOLS $471.10 Vendor Total:$471.10 GEMINI GROUP LLC 120-14128 2019 CONSUMER CONFIDENCE REPOR $3,356.00 82027111-52100 CONTRACTUAL SERVICES $3,356.00 Vendor Total:$3,356.00 GRAFIX SHOPPE 134578 WALL DECALS - POLICE $230.56 63820210-54100 SUPPLIES $230.56 Vendor Total:$230.56 GRAINGER INC 9574083474 KITCHEN/BATHROOM CLEANER $22.87 91521400-54100 SUPPLIES $11.54 91721400-54100 SUPPLIES $11.33 $22.87 GRANITE CONSTRUCTION COMPANY 1920097 2.1 SPEC 19-11 - RUNWAY 15-33 PAVE Vendor Total: ($53,582.51) 77825200-80230 INFRASTRUCTURE ($53,582.51) 1825440S SPEC 19-11 - RUNWAY 15-33 PAVE $53,582.51 77825200-80230 INFRASTRUCTURE $53,582.51 1920097 2 SPEC 19-11 - RUNWAY 15-33 PAVE $2,256,207.44 77825200-80230 INFRASTRUCTURE$2,256,207.4 4 1837945 MISC ROCK & ROAD PATCH MATERIA $6,247.30 10024620-54127 PW - SIGN POSTS/SHEETING $6,247.30 1837245 MISC ROCK & ROAD PATCH MATERIA $347.20 82027114-54100 SUPPLIES $113.83 82027114-54100 SUPPLIES $121.51 84027221-54100 SUPPLIES $111.86 Vendor Total:$2,262,801.9 4 HAROLD J LANCE JR JUN 20 LEGAL SERVICES $700.00 91521400-52150 LEGAL SERVICES/ EXPENSES $700.00 Vendor Total:$700.00 List of Checks Presented for Approval on 7/31/2020 Page 105 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail HERC RENTALS INC 31580561-001 RENTAL OR PURCHASE OF MISC EQU $172.36 10024620-56410 EQUIPMENT RENTAL - PRIVATE $172.36 Vendor Total:$172.36 HINDERLITER DE LLAMAS AND ASSOCIATES SIN002097 SALES, USE & TRANSACTIONS TAX $300.00 10013400-52100 CONTRACTUAL SERVICES $300.00 SIN002096 SALES, USE & TRANSACTIONS TAX $1,050.00 10013400-52100 CONTRACTUAL SERVICES $1,050.00 Vendor Total:$1,350.00 HOME DEPOT CREDIT SERVICES 0540730 DOOR SWEEP $5.42 20822500-56300 BUILDING MAINT. & REPAIR $5.42 34102 COUPLING $25.36 20822500-56300 BUILDING MAINT. & REPAIR $25.36 9070775 DOOR SWEEP, LITHIUM BATTERIES $110.61 20822500-56300 BUILDING MAINT. & REPAIR $110.61 1070461 PLYWOOD $40.96 82027111-56300 BUILDING MAINT. & REPAIR $40.96 1011052 WTP SUPPLIES $400.13 82027111-56300 BUILDING MAINT. & REPAIR $400.13 6070897 TOOL BOX $10.85 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $10.85 6034441 DRILL BITS $141.47 84027225-54102 SMALL TOOLS $141.47 6210685 SURFACE CLEAN PRESSURE WASHER $641.30 84027225-54102 SMALL TOOLS $641.30 8361308 T8 DAYLIGHT $9.91 10022840-54100 SUPPLIES $9.91 6273239 TIKI BITEFIGHTER $60.84 10022840-54100 SUPPLIES $60.84 0010718 STORAGE UNITS, BATTERIES $102.26 10022840-54100 SUPPLIES $102.26 4513031 HOSE FAUCET, CONTRACTOR HOSE, NOZZLES $311.86 10022840-54100 SUPPLIES $311.86 7032927 SPRAYER, SPRINKLER, WATER DISPENSER $400.54 10022840-54100 SUPPLIES $400.54 2080863 COUPLING, ABS BUSHINGS $24.91 20822500-54100 SUPPLIES $24.91 1361212 SOCKET SET $26.00 80026120-54100 SUPPLIES $26.00 4361188 HAMMER, PAINT, WEDGE ANCHOR $58.12 80026120-54100 SUPPLIES $58.12 9032781 BASAL PORTLAND BLOCK $22.54 82027114-54100 SUPPLIES $22.54 9032757 BASAL PORTLAND BLOCK $33.81 82027114-54100 SUPPLIES $33.81 1532028 HAMMER BITS $54.37 82027114-54100 SUPPLIES $54.37 1033339 ROUND STEEL STEAKS $208.13 82027114-54100 SUPPLIES $208.13 1512648 CONCRETE $17.14 84027221-54100 SUPPLIES $17.14 Vendor Total:$2,706.53 List of Checks Presented for Approval on 7/31/2020 Page 106 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail IAN BROESKE TA8/2-7/20 TRAVEL ADVANCE $1,159.05 10021210-57100 LEARNING AND DEVELOPMENT $579.52 91721400-57100 LEARNING AND DEVELOPMENT $579.53 Vendor Total:$1,159.05 INTERCOUNTY MECHANICAL & ELECTRICAL INC 7182 LABOR AND MATERIALS TO REMOVE $3,600.00 82027111-56300 BUILDING MAINT. & REPAIR $3,600.00 Vendor Total:$3,600.00 INTERWEST CONSULTING GROUP INC 61382 ON-CALL BUILDING & PLAN CHECK $6,248.05 10023320-52100 CONTRACTUAL SERVICES $6,248.05 Vendor Total:$6,248.05 JACK MILLER 2032 SEAL REPAIR KITS, FILTER, PREUMATIC VALVES $225.86 82027111-56120 EQUIPMENT MAINTENANCE & REPAIR $225.86 Vendor Total:$225.86 JJ CUSTOM SHARPENING LLC 862859 CHAIN SHARPENING $50.00 80026110-54100 SUPPLIES $50.00 Vendor Total:$50.00 LARRY K FRANKLIN DV072720 ADA REIMBURSEMENT $5,400.80 10024620-52100 CONTRACTUAL SERVICES $5,400.80 Vendor Total:$5,400.80 LARRY WALKER ASSOCIATES INC 00564.07-4 APPLICATION PREPARATION (NPDES $7,206.75 84027225-52100 CONTRACTUAL SERVICES $7,206.75 Vendor Total:$7,206.75 LEAVITT COMMUNICATIO NS LLC 7069516 AMPLIFIER CHARGERS, ANTENNAS $340.00 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.43) 90000000-23237 DISTRICT USE TAX-MEASURE S ($1.70) 90000000-23013 STATE USE TAX LIABILITY ($24.65) 91521400-54100 SUPPLIES $13.39 91521400-54100 SUPPLIES $170.00 91721400-54100 SUPPLIES $13.39 91721400-54100 SUPPLIES $170.00 7069571 BATTERIES, BATTERY CLAMSHELL $915.75 90000000-23252 DISTRICT USE TAX-LIBRARIES ($1.14) 90000000-23237 DISTRICT USE TAX-MEASURE S ($4.58) 90000000-23013 STATE USE TAX LIABILITY ($66.40) 91521400-54100 SUPPLIES $36.06 List of Checks Presented for Approval on 7/31/2020 Page 107 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail LEAVITT COMMUNICATIO NS LLC 7069571 BATTERIES, BATTERY CLAMSHELL $915.75 91521400-54100 SUPPLIES $457.88 91721400-54100 SUPPLIES $36.06 91721400-54100 SUPPLIES $457.87 7069557 BATTERY CLAMSHELLS, FREQUENCY KNOBS $924.25 90000000-23252 DISTRICT USE TAX-LIBRARIES ($1.15) 90000000-23237 DISTRICT USE TAX-MEASURE S ($4.63) 25321210-54102 SMALL TOOLS $36.39 25321210-54102 SMALL TOOLS $462.12 91621400-54102 SMALL TOOLS $36.40 91621400-54102 SMALL TOOLS $462.13 90000000-23013 STATE USE TAX LIABILITY ($67.01) Vendor Total:$2,180.00 LIEBERT CASSIDY WHITMORE 1502466 LEGAL SERVICES - PERSONNEL $702.00 10016100-52100 CONTRACTUAL SERVICES $702.00 1502465 LEGAL SERVICES - PERSONNEL $1,801.00 10016100-52100 CONTRACTUAL SERVICES $1,801.00 1502467 LEGAL SERVICES - PERSONNEL $5,285.15 10016100-52100 CONTRACTUAL SERVICES $5,285.15 Vendor Total:$7,788.15 MAHALA JACYNTHE KUEHNE DV071520 INSTRUCTOR $616.00 10022850-52100 CONTRACTUAL SERVICES $616.00 DV072920 INSTRUCTOR $616.00 10022850-52100 CONTRACTUAL SERVICES $616.00 DV073020 INSTRUCTOR $616.00 10022850-52100 CONTRACTUAL SERVICES $616.00 Vendor Total:$1,848.00 MARK MIRATA DV072920 11 INSTRUCTOR $245.00 10022850-52100 CONTRACTUAL SERVICES $245.00 DV072920 1 INSTRUCTOR $315.00 10022850-52100 CONTRACTUAL SERVICES $315.00 Vendor Total:$560.00 MEAD & HUNT INC 301788 DESIGN SVCS PAPI & REIL REPLAC $990.68 77825200-80230 INFRASTRUCTURE $990.68 303060 DESIGN SVCS PAPI & REIL REPLAC $2,786.30 77825200-80230 INFRASTRUCTURE $2,786.30 299416 DESIGN SVCS PAPI & REIL REPLAC $16,014.69 77825200-80230 INFRASTRUCTURE $16,014.69 300452 DESIGN SVCS PAPI & REIL REPLAC $17,630.95 77825200-80230 INFRASTRUCTURE $17,630.95 303112 CONSTRUCTION ADMIN SVCS RUNWAY $20,226.44 77825200-80230 INFRASTRUCTURE $20,226.44 299151 DESIGN SVCS PAPI & REIL REPLAC $28,670.10 77825200-80230 INFRASTRUCTURE $28,670.10 List of Checks Presented for Approval on 7/31/2020 Page 108 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail MEAD & HUNT INC 304057 CONSTRUCTION ADMIN SVCS RUNWAY $65,632.08 77825200-80230 INFRASTRUCTURE $65,632.08 305355 CONSTRUCTION ADMIN SVCS RUNWAY $151,413.88 77825200-80230 INFRASTRUCTURE $151,413.88 Vendor Total:$303,365.12 MENDOCINO COUNTY AUDITOR- CONTROLLER 2012 UVFA LAFCO SHARE OF COST $2,933.70 10021210-52304 LAFCO FEES AND PROP TAX EXP $216.85 91521400-52304 LAFCO FEES AND PROP TAX EXP $2,716.85 Vendor Total:$2,933.70 OFFICE DEPOT INC 10025497200 BINDER, CALENDAR WALL, TAPE $35.45 10020210-54100 SUPPLIES $35.45 10010608700 CHAIRMAT $38.10 10020210-54100 SUPPLIES $38.10 49590006900 SOAP DISPENSERS $326.56 10022100-54100 SUPPLIES $108.85 10022840-54100 SUPPLIES $163.28 73022600-54100 SUPPLIES $54.43 50586434400 HP INK $34.65 20413500-54100 SUPPLIES $34.65 51021611900 INK $55.74 20413500-54100 SUPPLIES $55.74 50639481700 ENVELOPES, MARKERS $51.86 80026400-54100 SUPPLIES $51.86 10031536100 BATTERY, PENCIL $55.40 80026400-54100 SUPPLIES $55.40 50209196500 KEYBOARD $140.45 82027110-54100 SUPPLIES $140.45 Vendor Total:$738.21 ONE TIME PAY VENDOR 0018276 REC REFUND - CARLIE MILES $50.00 10022850-44915 RECREATION PROGRAM INCOME $50.00 0018226 REC REFUND - ERIN KOEHN $50.00 10022850-44915 RECREATION PROGRAM INCOME $50.00 0018271 REC REFUND- M LOJOWSKY, COVID-19 $65.00 10022850-44915 RECREATION PROGRAM INCOME $65.00 121094-7 UTILITY REIMBURSEMENT - A BEEBE, A WORTH $136.64 90100000-10421 UTILITY RECEIVABLES CLEARING $136.64 Vendor Total:$301.64 PACE SUPPLY CORPORATION 026188386-1 MISC. ITEMS AS NEEDED $70.83 82027111-56300 BUILDING MAINT. & REPAIR $70.83 026182782 MISC. ITEMS AS NEEDED $188.81 82027114-54100 SUPPLIES $188.81 026160396 MISC. ITEMS AS NEEDED $829.04 82027114-54100 SUPPLIES $829.04 026190690 MISC. ITEMS AS NEEDED $960.28 82027114-54100 SUPPLIES $960.28 Vendor Total:$2,048.96 List of Checks Presented for Approval on 7/31/2020 Page 109 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail PAMELA WHITAKER DV071620 INSTRUCTOR $500.00 10022850-52100 CONTRACTUAL SERVICES $500.00 Vendor Total:$500.00 PAYMENTUS GROUP INC INV-15- 102987 CREDIT CARD PROCESSING SERVICE $5,106.63 20513300-52100 CONTRACTUAL SERVICES $5,106.63 INV-15- 103641 CREDIT CARD PROCESSING SERVICE $7,821.25 20513300-52100 CONTRACTUAL SERVICES $7,821.25 Vendor Total:$12,927.88 PETERSON TRUCKS INC 227556RX1 FILTER FUEL $9.24 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.04) 20324100-56112 EQUIPMENT PARTS FOR RESALE $0.05 20324100-56112 EQUIPMENT PARTS FOR RESALE $9.24 90000000-23028 MEASURE Y DISTRICT TAX ($0.01) Vendor Total:$9.24 PG&E CO 3822-9 JUN 20 PACIFIC GAS & ELECTRIC $7,081.28 84027225-55200 PG&E $2,101.59 10022100-55210 UTILITIES $12.57 10022300-55210 UTILITIES $7.84 10022700-55210 UTILITIES $23.49 10022700-55210 UTILITIES $237.33 20822500-55210 UTILITIES $15.11 70024500-55210 UTILITIES $608.82 73022600-55210 UTILITIES $7.85 77725200-55210 UTILITIES $14.64 82027111-55210 UTILITIES $3,937.03 84027221-55210 UTILITIES $115.01 8716-1 JUL 20 PACIFIC GAS & ELECTRIC $377.04 82027111-55210 UTILITIES $377.04 Vendor Total:$7,458.32 PIONEER LAW GROUP LLP 5565 UVSD DETACHMENT $1,619.50 84427222-52100 CONTRACTUAL SERVICES $1,619.50 5564 LANDFILL CLOSURE PROJECT $4,779.50 90214000-52150 LEGAL SERVICES/ EXPENSES $4,779.50 Vendor Total:$6,399.00 PITNEY BOWES INC 1015770065 POSTAGE MACHINE LEASE & SUPPLI $117.00 73022600-54101 POSTAGE $117.00 List of Checks Presented for Approval on 7/31/2020 Page 110 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail PITNEY BOWES INC 1015774999 POSTAGE MACHINE LEASE & SUPPLI $146.98 73022600-54101 POSTAGE $146.98 Vendor Total:$263.98 POLYDYNE INC 1463706 LIQUID POLYMER ALKYLAMINE $4,732.80 84027225-58202 CHEMICALS $4,732.80 1463706 1 LIQUID POLYMER EMULSION $6,272.33 84027225-58202 CHEMICALS $6,272.33 Vendor Total:$11,005.13 POWER ENGINEERS INC 341717 1 TASK ORDER #4: DEVELOP A SYSTE ($1,554.03)80026400-52100 CONTRACTUAL SERVICES ($1,554.03) 341717 2 TASK ORDER #5: DEVELOP AN ARC $1,554.03 80026400-52100 CONTRACTUAL SERVICES $1,554.03 364518 TASK ORDER #4: DEVELOP A SYSTE $3,523.89 80026400-52100 CONTRACTUAL SERVICES $1,524.36 80026400-52100 CONTRACTUAL SERVICES $1,999.53 364522 TASK ORDER #8: FIRE MITIGATION $4,291.62 80026400-52100 CONTRACTUAL SERVICES $4,291.62 364516 SPECIFICATION DEVELOPMENT - 26 $1,237.25 80126100-80230 INFRASTRUCTURE $1,237.25 Vendor Total:$9,052.76 RADIAN RESEARCH INC PS54828 #PL010208:M2X50 TCP/IP ETHERNE $400.00 80026200-54330 COMPUTER AND TECHNOLOGY $400.00 Vendor Total:$400.00 REDWOOD COAST FUELS 2155625 CARDLOCK FUEL PURCHASES $7,151.63 10020210-56210 FUEL & FLUIDS $1,812.77 10020224-56210 FUEL & FLUIDS $28.94 10022100-56210 FUEL & FLUIDS $653.78 10023320-56210 FUEL & FLUIDS $120.63 10024620-56210 FUEL & FLUIDS $934.38 20324100-56210 FUEL & FLUIDS $230.76 20822500-56210 FUEL & FLUIDS $66.45 77725200-56210 FUEL & FLUIDS $72.46 80026400-56210 FUEL & FLUIDS $1,334.45 82027110-56210 FUEL & FLUIDS $53.92 82027114-56210 FUEL & FLUIDS $333.00 82027114-56210 FUEL & FLUIDS $470.58 84027221-56210 FUEL & FLUIDS $283.66 84027221-56210 FUEL & FLUIDS $400.86 84027225-56210 FUEL & FLUIDS $95.55 84027225-56210 FUEL & FLUIDS $259.44 List of Checks Presented for Approval on 7/31/2020 Page 111 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail REDWOOD COAST FUELS 0104742 CARDLOCK FUEL PURCHASES $469.10 20824300-56210 FUEL & FLUIDS $469.10 3140784 CARDLOCK FUEL PURCHASES $654.38 20824300-56210 FUEL & FLUIDS $654.38 Vendor Total:$8,275.11 REDWOOD EMPIRE MUNICIPAL INSURANCE FUND 20-08 EAP AUG 20 REMIF EAP INSURANCE $556.64 20700000-20520 P/R DEDUCT.- MEDICAL INS $556.64 INV-003074 FY 20/21 SAFETY PASS/MSDS PASS $2,254.33 20216200-52532 SAFETY & TRAINING SUPPORT $2,254.33 INV-003078 FY 20/21 LEXIPOL FIRE POLICY $4,763.00 91521400-54320 SOFTWARE $2,381.50 91721400-54320 SOFTWARE $2,381.50 Vendor Total:$7,573.97 REDWOOD TREE SERVICE STATIONS INC JUN 20 CAR WASHING & INTERIOR CLEANIN $213.00 10020210-56130 EXTERNAL SERVICES $213.00 Vendor Total:$213.00 RINO PACIFIC CL31522 FUEL CARD CHARGES AS NEEDED $2,151.53 10021210-56210 FUEL & FLUIDS $1,075.77 91521400-56210 FUEL & FLUIDS $1,075.76 CL31533 FUEL CARD CHARGES AS NEEDED $39.68 82027114-56210 FUEL & FLUIDS $21.43 84027221-56210 FUEL & FLUIDS $18.25 Vendor Total:$2,191.21 ROSETTA STONE LTD 11008090 FY 20/21 LICENSE RENEWAL $1,345.00 20016100-54320 SOFTWARE $1,345.00 Vendor Total:$1,345.00 SNAP-ON INDUSTRIAL ARV/4428868 EXTENTION SET $128.80 80026110-54102 SMALL TOOLS $128.80 ARV/4434443 EXTENTION SET $370.03 80026110-54102 SMALL TOOLS $370.03 Vendor Total:$498.83 SOLUTIONS II INC 49778 HOURLY SOFTWARE SUPPORT $1,365.00 20513300-54330 COMPUTER AND TECHNOLOGY $1,365.00 Vendor Total:$1,365.00 SONIC NET LLC 1001296908 INTERNET SERVICES - UVFA $18.47 10021210-55100 TELEPHONE $9.24 91521400-55100 TELEPHONE $9.23 Vendor Total:$18.47 TKP ENTERPRISE, INC 143542 DAY CAMP SUPPLIES $215.66 10022840-54100 SUPPLIES $215.66 Vendor Total:$215.66 TYLER TECHNOLOGIES INC 045-308578 PAYROLL END PROCESS TRAINING $1,480.00 10013400-57100 LEARNING AND DEVELOPMENT $1,480.00 Vendor Total:$1,480.00 List of Checks Presented for Approval on 7/31/2020 Page 112 of 268 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Account Detail and Allocation Detail UNIVAR USA INC 48541694 SODIUM BISULFITE WWTP $4,925.51 84027225-58202 CHEMICALS $4,925.51 Vendor Total:$4,925.51 USA BLUEBOOK 271291 PRESSURE VALVE $204.14 84027225-56120 EQUIPMENT MAINTENANCE & REPAIR $204.14 Vendor Total:$204.14 WESCO DISTRIBUTION INC 952289 (S-181) SPLICE, AL 4/0 STR - 3 $58.52 80000000-12104 INVENTORY - PURCHASES $58.52 933926 S6450, 2/0 CLEAR JACKET COPPER $1,769.07 80026210-54100 SUPPLIES $1,769.07 $1,827.59 WHITLOCK & WEINBERGER TRANSPORTATIO N INC 24832 TRAFFIC SIGNAL DESIGN AT GOBBI Vendor Total: $14,053.88 50924210-80230 INFRASTRUCTURE $14,053.88 Vendor Total:$14,053.88 XEROX CORP 010871739 COPIER LEASE-SEE ADD'L DESCRIP $303.36 10012200-54500 EQUIP RENTS AND LEASES $303.36 Vendor Total:$303.36 INVOICE TOTAL: $2,745,949.92 List of Checks Presented for Approval on 7/31/2020 Page 113 of 268 Page 1 of 3 Agenda Item No: 7.b. MEETING DATE/TIME: 9/16/2020 ITEM NO: 2020-547 AGENDA SUMMARY REPORT SUBJECT: Possible Adoption of the Ordinance Amending Division 5, Chapter 2 of the City Code to Designate the Entity Authorized to Make Determinations on Livestock Permits. DEPARTMENT: City Attorney PREPARED BY: Darcy Vaughn, Assistant City Attorney PRESENTER: Consent Calendar ATTACHMENTS: 1. Livestock Permitting Ordinance Introduced Summary: The City Council will consider adopting an Ordinance Amending Division 5, Chapter 2 of the City Code to Designate the Entity Authorized to Make Determinations on Livestock Permits. Background: Planning staff in the Community Development Department were recently asked to investigate whether a resident of an R1 district was allowed to keep two goats on their property and under what circumstances. The City Code, in Division 5, Chapter 2, outlines a process for applying for a permit (“Livestock Permit”) to keep livestock, such as goats, within the City, sets forth standards for determining whether the Livestock Permit should be granted, and allows for an administrative hearing for the applicant or an interested person to appeal that determination. The City Code currently designates the Health Department of the City as the department charged with making Livestock Permit determinations. “Health Department” is defined in Section 4152, Division 5, Chapter 1 of the City Code as the “Health Officer or authorized agents of the County Health Officer or City Health Officer.” While the City Code, in Sections 470-471, establishes the office of Health Officer, there is no City Health Officer currently designated. However, in 1952, the City and the County of Mendocino entered into an agreement (“Agreement”) whereby the County Health Officer acts as the Health Officer for the City and performs “ . . .all the functions relating to the enforcement in the City of all Ordinances of the City relating to public health and sanitation. . ..” To Staff’s knowledge, that Agreement remains in effect. The City Code provisions regarding Livestock Permits in Division 5, Chapter 2 were adopted in 1961. At the time they went into effect, it is likely that the County Health Officer was charged with administering Livestock Permits for the City. There is no historic record of the County Health Officer fulfilling that function within the last decade. In addition, given the current demands on the County Health Officer and related officials during the COVID-19 pandemic, it would not be practical to seek to have the County take on this administrative role for the City, nor is this desired by City staff. In the City, as in other jurisdictions, these sort of property-related health and safety issues are largely treated as issues of land use and zoning. (See, e.g., Ukiah City Code Section 9181, which charges the Zoning Administrator with the responsibility to receive applications for and grant use permits to allow keeping hens, chickens or rabbits.) Because Community Development staff currently handle administration, inspections, and enforcement of health and safety issues related to land use and zoning, it is logical for and consistent with other sections of City Code for Community Development staff to be responsible for administering and enforcing Livestock Permits. As such, Staff recommends that the Council introduce and adopt a Livestock Permit Ordinance that authorizes the City’s Zoning Administrator to review applications for Livestock Permits, conduct necessary investigations, and make findings and determinations on issuance of Livestock Permits. Page 114 of 268 Page 2 of 3 During the September 2, 2020 City Council meeting, the Council voted unanimously to introduce by title only the Ordinance Amending Division 5, Chapter 2 of the City Code to Designate the Entity Authorized to Make Determinations on Livestock Permits. Discussion: The Livestock Permit Ordinance, attached here as Attachment 1, amends Division 5, Chapter 2 of the City Code to replace all references to the “Health Department” as the entity authorized to review applications for and make determinations regarding Livestock Permits with references to the “Zoning Administrator”. In addition, a definition for Hearing Officer is added to clarify that appeals of the Zoning Administrator’s Livestock Permit determinations will be heard by the Hearing Officer appointed by the City Council to hear and decide appeals from a variety of determinations made by City officials and entities. Specifically, under the Livestock Permit Ordinance, any person, firm, or corporation wishing to keep livestock in the City must submit an application for a permit to do so to the Zoning Administrator. On receipt of a Livestock Permit application, the Zoning Administrator will conduct an investigation to determine whether keeping animals as requested in the application would: 1) Create a hazard to public health or safety; 2) Constitute a public or private nuisance; or, 3) Otherwise seriously and injuriously affect living conditions or property values in adjacent or neighboring properties (“Adverse Conditions”). If the Zoning Administrator finds that none of the Adverse Conditions are present, or would be present in the event the application is granted, he/she shall issue the Livestock Permit. A Livestock Permit, like a use permit, may contain any conditions that the Zoning Administrator deems necessary. Livestock Permits are nontransferable and are valid only for the location stated in the Permit. In addition, Livestock Permits may be modified or terminated at any time whenever the Zoning Administrator determines that the circumstances have changed so as to cause any of the Adverse Conditions. If a Livestock Permit applicant or permittee, or any other interested person is dissatisfied with the determination of the Zoning Administrator regarding the existence of any Adverse Conditions or is aggrieved by any decision of the Zoning Administrator with respect to the issuance, modification or termination or refusal to issue, modify or terminate any Livestock Permit, they may apply for a hearing before the Hearing Officer of the City. The Livestock Permit Ordinance sets forth the standard procedure for these administrative hearings. Finally, the Livestock Permit Ordinance states that anyone dissatisfied with the decision of the Hearing Officer may appeal to the City Council, which will hear and consider evidence and make a final determination on the appeal. These amendments to the Livestock Ordinance are intended to clarify the process for permitting livestock. However, Staff intends to conduct a more comprehensive review of the livestock and related ordinances and propose more comprehensive amendments as time allows. The current version of the Ordinance Amending Division 5, Chapter 2 of the City Code to Designate the Entity Authorized to Make Determinations on Livestock Permits reflects a wide array of community, City staff, and Council input. The Ordinance is now ready for consideration for adoption and will go into effect thirty (30) days after adoption. Recommended Action: Approve the adoption of the Ordinance Amending Division 5, Chapter 2 of the City Code to Designate the Entity Authorized to Make Determinations on Livestock Permits. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Craig Schlatter, Community Development Director Page 115 of 268 Page 3 of 3 Page 116 of 268 1 ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING DIVISION 5, CHAPTER 2 OF THE CITY CODE TO DESIGNATE THE ENTITY AUTHORIZED TO MAKE DETERMINATIONS ON LIVESTOCK PERMITS. The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE. Division 5, Chapter 2 of the Ukiah City Code is hereby amended to read as follows (unchanged text is omitted and is shown by “* * *”): §4200 KEEPING LIVESTOCK WITHIN CITY LIMITS PROHIBITED WITHOUT PERMIT It shall be unlawful for any person, firm, or corporation to keep, harbor or maintain, or cause, permit or suffer to be kept, harbored or maintained within the corporate limits of the City any cow, bull, calf, horse, mule, jennie, jack, burro, sheep, goat, swine or any other livestock without then and there having a valid permit in writing issued by the Zoning Administrator of the City under the provisions of the Chapter. §4201 APPLICATION FOR PERMIT Any person, firm or corporation required to have a permit under the provisions of this Chapter shall make application for the same to the Zoning Administrator of the City. Such application shall be in writing and signed by the applicant and shall contain the following: A. The name and address of the applicant. B. The type and number of such animals. C. The place where such animals are intended to be kept. D. The length of time such applicant intends to keep such animals at such place. E. Such other information as may be required by the Zoning Administrator for the enforcement of the provisions of this Chapter. §4202 ZONING ADMINISTRATOR TO INVESTIGATE CONDITIONS; STANDARDS Upon receipt of an application for a permit required under this Chapter the Zoning Administrator shall make an investigation to determine if the keeping of such animals as requested in the application would create or continue any of the following conditions: Page 117 of 268 2 A. Create a hazard to public health or safety; or, B. Constitute a public or private nuisance; or, C. Otherwise seriously and injuriously affect living conditions or property values in adjacent or neighboring properties §4203 ISSUANCE OF PERMIT; FORM; CONDITIONS If the Zoning Administrator finds that none of the conditions set forth in §4202 are present, or would be present in the event the application were granted, it shall issue to the applicant the permit requested. The permit may be unconditional or may contain such conditions as are deemed necessary by the Zoning Administrator. The permit shall be in such form as prescribed by the Zoning Administrator and shall be signed by an authorized member thereof. It shall be nontransferable and shall be valid only for the location stated in the permit. §4204 DURATION OF PERMIT; TERMINATION OR MODIFICATION; NOTICE TO PERMITTEE The permit shall continue until modified or terminated, and the same way be modified or terminated at any time whenever in the opinion of the Zoning Administrator the circumstances have changed so as to cause any of the conditions set forth in §4202 to be present. At least ten (10) day’s notice in writing shall be given the permittee prior to any modification or termination becoming effective. Placing such notice in the regular U.S. Mail, postage prepaid, and addressed to the permittee at the address appearing on the application shall constitute such notice. Permittee shall at all times keep the Zoning Administrator informed of any change in his address, and in the event of notification of such change such notice shall be given to permittee at such changed address rather than the address appearing in the application. §4205 REFUSAL TO ISSUE PERMIT If the Zoning Administrator finds that any one or more of the conditions set forth in §4202 are present, or would be present in the event the application were granted, it shall refuse to issue the permit requested, and shall notify the applicant of such action and the reason therefor. §4206 ADMINISTRATIVE HEARINGS In any case where an applicant for a permit, a permittee, or any other interested person is dissatisfied with any determination of the Zoning Administrator relative to the presence or absence of any of the conditions mentioned in section 4202 of this code, or is aggrieved by any decision of the Zoning Administrator with respect to the issuance, modification or termination or refusal to issue, modify or terminate any permit required by this chapter, such person may apply for a hearing before the Hearing Officer of the City. Such hearing shall be held within fifteen (15) days from the date of filing the application for hearing, unless continued at the request of the appellant. Notice of the time and Page 118 of 268 3 place of hearing shall be given the appellant, and he shall be entitled to appear in person or by counsel and present evidence. In the event such a hearing is requested by other than an applicant or permittee, any applicant or permittee affected thereby shall be given the same notice and shall have the same rights to appear and present evidence as the person requesting the hearing. The Hearing Officer shall hear and consider evidence presented at such hearing, and shall decide the issue based upon the evidence presented. A decision must be rendered in writing by such Hearing Officer within ten (10) days from the date of hearing, and a copy of any such decision shall be furnished to the person requesting the hearing, and affected applicant or permittee, and any other interested person requesting the same. The decision may reverse, affirm or modify any action of the Zoning Administrator, and may provide such other determination as the Hearing Officer may deem appropriate. * * * SECTION TWO. A new Section 4211 shall be added to Chapter 2 in Division 5 of the Ukiah City Code and shall read as follows: §4211 DEFINITIONS Unless the context otherwise requires, the following terms shall have the following meanings when those terms are used in this Chapter. HEARING OFFICER. An individual appointed by the City Council to hear and decide appeals of certain decisions made by City officials and entities, as defined further in Section 23 of this Code. SECTION THREE. 1. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published once in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of the Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its adoption and again within fifteen (15) days after its adoption. 3. Effective Date: The ordinance shall become effective thirty (30) days after its adoption. Introduced by title only on September 2, 2020, by the following roll call vote: AYES: Councilmembers Mulheren, Brown, Scalmanini, Orozco, and Mayor Crane NOES: None ABSENT: None ABSTAIN: None Page 119 of 268 4 Adopted on ___________, 2020, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: _______________ Douglas F. Crane, Mayor ATTEST: _______ Kristine Lawler, City Clerk Page 120 of 268 Page 1 of 1 Agenda Item No: 7.c. MEETING DATE/TIME: 9/16/2020 ITEM NO: 2019-237 AGENDA SUMMARY REPORT SUBJECT: Adoption of Resolution Approving Records Destruction. DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Consent Item ATTACHMENTS: 1. Resolution with Exhibit A Summary: The Police department, along with the City Attorney and Police Records Clerk, have reviewed records that have been identified as being ready for destruction. Council is being asked to approve their destruction. Background: The Police department, along with the City Attorney, and Police Records Clerk have reviewed the Records Destruction Notices for 35 boxes and have approved them for shredding. The removal of these boxes for destruction will create much needed space for new record retention boxes currently awaiting storage locations. Discussion: The estimated cost for shredding the 35 boxes is $245. The City Clerk budget includes funds for annual records destruction and no budget amendment is necessary at this time. Staff recommends that Council adopt the resolution (Attachment 1), authorizing the destruction of 35 boxes of outdated documents, listed in full and attached as Exhibit A to the resolution. Recommended Action: Adopt resolution authorizing the destruction of outdated documents. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: $12,000 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: 10012500.52100; City Clerk Contracted Services PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Page 121 of 268 ATTACHMENT 1 RESOLUTION NO. 2020- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, the Police department, along with the City Attorney and Police Records Clerk have reviewed and approved the list of records that are attached as Exhibit A, and determined that said records are no longer necessary and may at this time be destroyed. NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council hereby approves the destruction of certain records, contained in Exhibit A of this Resolution, and authorizes the City Clerk to destroy the records. PASSED AND ADOPTED this 16th day of September, 2020, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ____________________________ Douglas F. Crane, Mayor ATTEST: ______________________________ Kristine Lawler, City Clerk Page 122 of 268 EXHIBIT A Page 123 of 268 Page 124 of 268 Page 1 of 2 Agenda Item No: 7.d. MEETING DATE/TIME: 9/16/2020 ITEM NO: 2019-115 AGENDA SUMMARY REPORT SUBJECT: Determination of Notification of Intent to Adjust Curbside Collection and Transfer Station Service Rates in Compliance with Solid Waste Contracts. DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Dan Buffalo, Director of Finance ATTACHMENTS: 1. UWS Rate Package 2021 2. SWS Rate Package 2021 Summary: The City Council is asked to receive and review a determination from the City Manager of proposed rates, as intended to be adjusted by Ukiah Waste Solutions, Inc. and Solid Waste Systems, Inc. for curbside and Ukiah Transfer Station services, respectively. The proposed rate adjustments are, by contract, allowed annually to address cost adjustments borne by the City's franchise solid waste contractor. Those operating costs are limited and specifically identified by contract as pass-through or affected by inflation, measured by the consumer price index (CPI-u). Background: Pursuant to contracts between the City of Ukiah and Ukiah Waste Solutions, Inc., and City of Ukiah and Solid Waste Systems, Inc. (collectively referred to herein as "Company"), notices of intent were submitted to the City by Company on August 15, 2020, of adjustments to collection rates for residential and commercial curbside service and rates for Ukiah Transfer Station services, effective January 1, 2021. These notices are allowed by contract annually, and any subsequent adjustments to rates are applied to the next calendar year, effective January 1. Corresponding notices are further detailed in the discussion section and included as attachments to this report. Discussion: As is required by contract, the City Manager reviewed the notices of intent. The Finance Department was tasked to review the methodology used by Company to arrive at the proposed rate adjustments to evaluate its conformity with the respective contracts. The elements of the proposed rate adjustment are limited to pass-through costs, including changes to the consumer price index (CPI-u) for the San Francisco-Oakland-San Jose area. Specifically, the elements under review consist of the changes in cost to the following: Curbside collection costs: -fuel -landfill disposal fees for garbage -landfill disposal fees for mixed organic waste -recycling processing costs -operating costs affected by inflation (CPI-u) Transfer Station costs: -fuel -disposal and processing costs of garbage and recycling -property tax based on tonnage -operating costs affected by inflation (CPI-u) Page 125 of 268 Page 2 of 2 The determination by the Finance Department, after review and testing of the information provided by the Company, is that the calculations and supporting documentation used by the Company in the notices appear correct and reasonable. The Company calculated curbside collection service cost increases and pass-throughs of $10,164, which equates to an average of 0.22 percent increase to all residential and commercial accounts. For transfer station services, cost increases and pass-throughs calculated by the Company equate to $32,220, resulting in an increase in revenue requirements of 0.61 percent. Supporting documentation provided by the Company for curbside services are attached here as Attachment 1. Supporting documentation provided by the Company for Ukiah Transfer Station services are attached here as Attachment 2. By November 20, 2020, the City Council must complete its review of the Company’s notices of intent and either confirm that the intention to adjust rates conforms to the provisions of the contracts for curbside services and transfer station services or establish by mutual agreement with the Company any necessary changes to the proposed rates so that it can make such confirmation. The City must provide customers notice of proposed rate adjustments for curbside collection and transfer station services by December 1, 2020. The next available regular City Council meeting before the November 20th deadline is scheduled for November 18, 2020. However, staff recommends Council accept this City Manager's report and determination at this time, unless there are any further questions or responses Council would like to make back to the Company before acceptance. Recommended Action: Confirm the determination of the City Manager, as reported here, of compliance with the provisions of the agreements between the City of Ukiah and Ukiah Waste Solutions, Inc. and Solid Waste Systems, Inc. regarding the company's notice of intent to adjust curbside collection and transfer station rates. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Page 126 of 268 Attachment 1 Page 127 of 268 Attachment 1 Page 128 of 268 Attachment 1 Page 129 of 268 Attachment 1 Page 130 of 268 Attachment 1 Page 131 of 268 Attachment 1 Page 132 of 268 Attachment 1 Page 133 of 268 Attachment 1 Page 134 of 268 Attachment 1 Page 135 of 268 Attachment 1 Page 136 of 268 Attachment 1 Page 137 of 268 Attachment 1 Page 138 of 268 Attachment 1 Page 139 of 268 Attachment 1 Page 140 of 268 Attachment 1 Page 141 of 268 Attachment 1 Page 142 of 268 ATTACHMENT 2 Page 143 of 268 Page 144 of 268 Page 145 of 268 Page 146 of 268 Page 147 of 268 Page 148 of 268 Page 149 of 268 Page 150 of 268 Page 151 of 268 Page 152 of 268 Page 153 of 268 Page 154 of 268 Page 155 of 268 Page 156 of 268 Page 157 of 268 Page 158 of 268 Page 159 of 268 Page 1 of 1 Agenda Item No: 7.e. MEETING DATE/TIME: 9/16/2020 ITEM NO: 2019-84 AGENDA SUMMARY REPORT SUBJECT: Review Landfill Closure Financial Plan Update. DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Consent Calendar ATTACHMENTS: 1. CC Reso-Establishing Funding Closure-Ukiah Solid Waste Disposal 2. Annual Inflation Factor Report 2019 Summary: The City Council will receive an update on the Financial Plan of 2016 to finance closure, post-closure, and a corrective action plan of the Ukiah Landfill. Background: The City Council, at its regularly scheduled meeting of January 6, 2016, considered a strategy to provide funding for the ultimate closure, post closure, and Corrective Action Plan (CAP) reserve of the Ukiah Landfill. The strategy was memorialized in the City Council Resolution No. 2016-03 (Attachment #1). The Resolution directs the Finance Director to present to Council for consideration annually the condition of the financial plan, with any recommended adjustments. Discussion: Costs to conduct closure, post-closure, and prepare a corrective action plan have been adjusted by an inflationary index provided by CalRecycle. For 2020 the estimated cost with an assumed inflationary adjustment of 1.8 percent is $15,830,455. In 2019, the adjusted total was estimated to be $15.55 million, a 2.2 percent increase to the 2018 estimate plus an adjustment of $1.66 million for amounts of post- closure that were not captured in the base calculation in 2016 but were part of the engineer's estimate reported to Council. The change in cost due to the annual inflation factor provided by CalRecycle was anticipated in the analysis done by staff in determining a financing strategy for the project, of which a revenue factor of $14 per ton tipping fee surcharge at the transfer station was a part. No adjustments to that surcharge or the overall financing strategy are recommended at this time. Detail of the calculation and the breakdown by the various categories of closure are included in Attachment 2. Recommended Action: Receive and file update to the Landfill Closure Financial Plan. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Tim Eriksen, Public Works Director/City Engineer Page 160 of 268 1 1 1 RESOLUTION NO. 2016-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING FINANCIAL MECHANISM FOR FUNDING CLOSURE, POST - CLOSURE MAINTENANCE, AND CORRECTIVE ACTION PLAN FOR CITY OF UKIAH SOLID WASTE DISPOSAL SITE WHEREAS: 1. The City of Ukiah solid waste disposal site ( "Landfill ") located at 3100 Vichy Springs Road, Mendocino County Assessor Parcel No. 178- 130 -01), consisting of a landfill footprint of approximately 40 acres, ceased operations and accepting solid waste in September 2001; and 2. Since September 2001, the City has maintained the Landfill, including monitoring wells surrounding the perimeter of the property and a leachate collection system that captures and disposes of leachate through the City's sewer system; and 3. Under applicable provisions of the California Public Resources Code and in Title 27 of the California Code of Regulations ( "CCR "), the City is required to adopt a plan for the closure, post - closure maintenance, and corrective actions required for the Landfill; and 4. Pursuant to 27 CCR 21180(a), the City must provide post - closure maintenance and a corrective action plan reserve ( "CAP ") for a thirty -year period after closure; and 5. The cash collected by the City to provide for Closure, Post - Closure Maintenance, and the CAP reserve are reflected in the City's financial statements as a net position of the disposal site proprietary fund; and 6. The City is scheduled to complete the closure of the landfill ( "Closure ") in accordance with its approved closure plan in 2016; and 7. Recently, new and more costly regulatory requirements relating to Closure have been imposed by the California state agencies with jurisdiction over the Closure. These additional requirements, including installation of a methane gas collection system, would have been imposed, even if the Closure had occurred prior to the imposition of these new requirements; and 8. The most recent engineer's estimates for Closure, including the gas collection system and other additional requirements, indicate that the net proprietary fund for the Landfill is not sufficient to cover all of the costs of Closure, Post - Closure Maintenance, and to establish a CAP reserve; and 9. The City must provide the funding for Closure, Post - Closure Maintenance, and the CAP reserve; and 10. On January 1, 2017, pursuant to the Amended and Restated Transfer Station Agreement Transfer Station Agreement ") between the City of Ukiah and Solid Waste Systems, Inc. SWS "), dated December 12, 2011, the City is entitled to acquire legal title to the Transfer Station (Transfer Station) located at 3151 Taylor Drive, Ukiah, California, and the City and SWS are obligated to enter a lease under which SWS will continue to operate the transfer station and pay rent ( "Transfer Station Rent ") to the City for the use of the Transfer Station; and 1 Page 161 of 268 10. Dedicating Transfer Station Rent to fund Closure, Post - Closure Maintenance, and the Cap Reserve as further provided herein will provide a source of revenue to fund those obligations which exceed the disposal site proprietary fund; and 11. Commencing on January 1, 2012, the City adopted a City Surcharge on the Gate Fee at the Transfer Station ( "Surcharge ") to provide a source of revenue in the Landfill /Solid Waste Enterprise Fund for Closure and Post - Closure Maintenance, and the CAP reserve. The Surcharge is currently $2.00 per ton of Solid Waste received at the Transfer Station. The Surcharge is collected by SWS and remitted to the City, where it is recorded as revenue in the Landfill /Solid Waste Enterprise Fund as Closure and Post - Closure Reserve; and 12. Committing the Surcharge at its current level or any future level approved by the City Council will stabilize the Landfill /Solid Waste Enterprise Fund, provide a dedicated source of revenue to comply with the City's Closure and Post - Closure Maintenance costs, and the establishment and replenishment of the Cap Reserve; and 13. The combination of the disposal site proprietary fund, Transfer Station Rent, and the Surcharge will provide adequate funding for City's Closure and Post - Closure Maintenance costs, and the establishment and replenishment of the Cap Reserve, provided however, that an increase in the Surcharge may be necessary once the final Closure costs and the method of financing the City's obligations is determined; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Ukiah as follows: 1. Transfer Station Rent is hereby committed to any unfunded Closure costs, Post - Closure Maintenance costs, and the establishment and replenishment of the CAP reserve. 2. There is hereby established a Transfer Station Rents Special Revenue Fund (Special Revenue Fund) for all Transfer Station Rent revenue which fund is established and dedicated to pay for any Closure costs, Post - Closure Maintenance costs, and the establishment and replenishment of the CAP reserve. 3. Revenue recorded in the Special Reserve Fund shall be given first preference over other revenue sources, other than grants, in funding Closure and Post - Closure Maintenance expenses and CAP reserve requirements that are not funded by the disposal site proprietary fund. 4. Any Closure and Post - Closure Maintenance expenses and CAP reserve requirements not funded by grants, the disposal site proprietary fund, and the Special Revenue Fund shall be funded by the Surcharge. 5. The City Finance Director is hereby directed to prepare for City Council the approval a Financial Plan (Plan) to extinguish in fifteen years the estimated unfunded Closure and thirty - year Post - Closure Maintenance costs, and the CAP reserve requirements, and present the Surcharge to be applied to the Transfer Station Gate Fee commencing on January 1, 2017. The revised Surcharge shall be submitted to the City Council for approval no later than October 2016. Thereafter, in September of each year, the City Finance Director shall prepare an update of the Plan to fund Closure, Post - Closure Maintenance, and CAP requirements. Any recommended increase or decrease in the Surcharge resulting from the annual update of the Plan shall be presented to the City Council for approval in October, and if approved, will be applied to the Transfer Station Gate Fee immediately following January 1st. 2 1 1 1 Page 162 of 268 1 1 1 PASSED AND ADOPTED this 6th day of January 2016, by the following roll call vote: AYES: Councilmember Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None ABSTAIN: None ABSENT: None ATTEST: Kristine Lawler, City Clerk Stephen G. Scalmanini, Mayor Page 163 of 268 1001 I Street, Sacramento, CA 95814  P.O. Box 4025, Sacramento, CA 95812 www.CalRecycle.ca.gov  (916) 322-4027 California Environmental Protection Agency Gavin Newsom California Governor Department of Resources Recycling and Recovery Jared Blumenfeld Secretary for Environmental Protection Ken DaRosa CalRecycle Acting Director ANNUAL INFLATION FACTOR REPORT 2019 FACILITY NAME: FACILITY NO.: 1.) Identify the highest approved or subsequently submitted cost estimate on record and the date of the plan: $ Highest Closure Cost Estimate Approved or Subsequently Submitted Date of Plan $ Highest Postclosure Maintenance Cost Estimate Approved or Subsequently Submitted Date of Plan $ Highest Corrective Action Cost Estimate Approved or Subsequently Submitted Date of Plan 2.) Multiply each cost estimate by the inflation factor to determine the new adjusted cost estimates as illustrated below: The ABC Landfill’s cost estimate for CLOSURE in 2019 was $2,000,000. Using the 2019 inflation factor of 1.018, they recalculated their ADJUSTED CLOSURE COST for 2020 to $2,036,000. Their POSTCLOSURE MAINTENANCE (PCM) COST with a Multiplier of 30 in 2019 was $1,500,000. Using the 2019 inflation factor of 1.018, their ADJUSTED PCM COST for 2020 is $1,527,000. Their cost estimate for CORRECTIVE ACTION in 2019 was $1,000,000. Using the 2019 inflation factor of 1.018, they recalculated their ADJUSTED CORRECTIVE ACTION COST for 2020 to $1,018,000. NOTE: If the cost estimates identified above were prepared in 2020 dollars, do not inflate below. ATTACHMENT 2 Page 164 of 268 ANNUAL INFLATION FACTOR REPORT 2019 2 $ x 1.018 = $ Closure Costs (2019 Dollars) Estimate in 2020 Dollars $ x 1.018 = $ Annual PCM Costs x PCM Multiplier of 30 or other approved PCM Multiplier (2019 Dollars) Estimate in 2020 Dollars $ x 1.018 = $ Corrective Action Costs (2019 Dollars) Choose Either: Estimate in 2020 Dollars Water or Non-Water I certify under penalty of perjury under the laws of the State of California that the information in this document is true and correct to the best of my knowledge and is being provided in accordance with the regulations. To sign, click the "Fill & Sign" button on the right pane. Click "Sign" at the top and click "Add Signature". Operator/Owner Signature Printed Name of Person Signing Mailing Address Title of Person Signing Phone Number Email Date of Report Page 165 of 268 Page 1 of 2 Agenda Item No: 7.f. MEETING DATE/TIME: 9/16/2020 ITEM NO: 2020-559 AGENDA SUMMARY REPORT SUBJECT: Award of Purchase for Rental of Street Sweeper from Owen Equipment, Inc. in the Amount of $10,671 per Month and Approval of Corresponding Budget Amendment. DEPARTMENT: Public Works PREPARED BY: jarod, dave PRESENTER: Consent Calendar ATTACHMENTS: 1. Quote Summary: Council will consider award of purchase of a rental Street Sweeper from Owen Equipment, Inc. in the amount of $10,671 per month (up to three months) and approval of corresponding budget amendment. Background: During the course of the Fiscal Year 2020-2021 Capital Improvement Program (CIP), staff recommended the replacement of an existing Street Sweeper and budgeted $248,100 for Fiscal Year 2021- 2022. Due to anticipated budget deficits, this item was removed from the recommended CIP and deferred to the Fiscal Year 2021-2022 CIP. Discussion: The existing Street Sweeper is a 2008 Tymco Air Sweeper with over 10,000 hours on it. This unit has become unreliable and needs constant repairs. Over the course of the last two years, over $14,000 in repairs have been made even though this unit is rarely used. With the upcoming fall season ahead, it is crucial that the City has two fully operating Street Sweepers in order to be able to keep the streets swept during the leaf season. In addition, the city must maintain compliance with the City's Municipal Separate Sanitary Storm Sewer System (MS4) Permit issued by the Regional Water Quality Control Board (RWQCB). Staff requested a quote (Attachment 1) from Owen Equipment, Inc. for the rental of a of unit similar to the existing Tymco Sweeper. The rental unit that will be delivered is similar in type to the one being considered for replacement in the next fiscal year and will provide staff the ability to test the unit to ensure functionality in met on a day to day basis. Owen Equipment is the sole provider of the Elgin Brand of sweepers and offers cooperative purchasing contracts. Staff will begin working on the specification for the new unit and explore options for a Lease/Purchase Agreement, Financing from the manufacturer as well as a direct purchase option. In addition, staff will explore the availability of grant funding from the California Air Resources Board (CARB) for financial assistance in the purchase of the new unit. Recommended Action: Award of purchase of rental Street Sweeper from Owen Equipment, Inc. in the amount of $10,671 per month and approval of corresponding budget amendment. BUDGET AMENDMENT REQUIRED: Yes CURRENT BUDGET AMOUNT: 10024224.56410- $2,000 Page 166 of 268 Page 2 of 2 PROPOSED BUDGET AMOUNT: 10024224.56410- $32,013 FINANCING SOURCE: Storm Water Fund PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Tim Eriksen, Director of Public Works/City Engineert; Don Brown, Water/Sewer/Streets Supervisor Page 167 of 268 Portland 13101 NE Whitaker Way • Portland, OR 97230 | (503) 255-9055 • fax (503) 256-3880 Kent 8721 S 218th St • Kent, WA 98031 | (253) 852-5819 • fax (253) 852-8913 Fairfield 1085 Horizon Drive  Fairfield, CA 94533 | (707) 422-2333 • fax (707) 422-2444 www.owenequipment.com Customer: City of Ukiah (Elgin Crosswind Low Dump Air Sweeper) Rental / Lease Quote and Terms Thank you for choosing Owen Equipment for your rental needs. Please see the rates and terms below for your request. Please sign and return this form so that we may proceed. If you have any questions please feel free to call anytime. Rental Rate $$1,450.00 per day. Per Week $3,750.00 per Four Weeks $9,850.00 Rental Deposit $Full due when unit is picked up. Customer to send payment for 2nd month at 30 days from will call date. Environmental fees of $15.95 will be included in every rental billing. Normal terms are Net 30 days. All past due accounts will be charged a 1.5% service fee per month. Rates are based on a 40 hour week or 160 hours per 4 weeks. Additional hours will be invoiced at $95.00 per hour. Rental Rate includes 1,250 miles per Four Weeks. Additional miles will be invoiced at .90 per mile over 1,250. Prior to equipment leaving Owen premises, customer shall have on file with Owen Equipment insurance coverage with the following limits listing Owen Equipment as additional insured. A)Property Damage $2,000,000.00 B)Liability $2,500,000.00 C)Physical damage $ 500,000.00 Customer is responsible for ALL damage to equipment and rental will continue until the equipment is back in rental condition. Customer is responsible for all IFTA charges, fuel permits and / or local taxes. No-Tax PUC Fuel: Use of Red Dye fuel or other no-tax PUC fuel is prohibited for use in Owen rental vehicles. Upon return, if prohibited fuel is found in the rental unit, the customer will be charged for a filter replacement and a complete flush of the fuel system. In the unlikely event of fines levied by government agencies for driving the unit on road using no-tax fuel the customer will be held responsible. Tolls: Any road/bridge tolls not paid by the customer will be billed separately for the amount of the toll plus an administrative fee of $25 per toll. Daily Trip Logs: In case of IFTA or IRP audits Daily Trip Logs are to be available for inspection and review. Customer shall not use equipment in abrasive work environments such as heavy sand, salt or corrosive materials. Damage as a result of improper use or use for material that causes damage to equipment will be paid for by the customer and rent shall continue until the equipment is back in rental condition. Customer is responsible for normal maintenance including scheduled oil changes and replacement of wear items. Owen equipment will provide the normal service work and oil changes at no charge providing the customer brings the equipment into our Portland, Kent or Fairfield location for a scheduled service. All service records shall be provided to Owen Equipment upon request. Failure to complete normal service requirements could result in additional charges. Customer shall ensure only properly trained and licensed staff will be permitted to operate equipment. Owen Equipment will provide training time of up to 4 hours at delivery. Additional training is available at anytime upon the customer’s request for an additional charge. Wear items such as brushes, dirt shoes, hoses and similar items will be replaced at the rental return and invoiced to the customer. Equipment will have new or like new wear items at initiation of rental. All other terms of Owen Equipment’s normal rental agreement shall apply to all rentals. Accepted by________________________________________________ Date ______________ Title___________________________________________ Attachment 1 Page 168 of 268 Page 1 of 2 Agenda Item No: 7.g. MEETING DATE/TIME: 9/16/2020 ITEM NO: 2020-561 AGENDA SUMMARY REPORT SUBJECT: Approve Amended Scope of Work in Pioneer Law Group Retainer Agreement. DEPARTMENT: City Attorney PREPARED BY: David Rapport, City Attorney PRESENTER: David Rapport, City Attorney ATTACHMENTS: 1. Engagement Letter - Amendment I Summary: Amend scope of work in Pioneer Law Group retainer agreement to defend Vichy Springs et al v. City of Ukiah, Mendocino Superior Court Case No. CVPT-20-746612, challenging certification of Landfill Closure Plan Environmental Impact Report Background: Pioneer Law Group, which specializes in environmental law with an emphasis on the California Environmental Quality Act ("CEQA"), was originally retained on June 4, 2020, to review the proposed Environmental Impact Report ("EIR") for the plan to close the former Ukiah Landfill before the City Council conducted its meeting to consider approval of the EIR and the Plan. The City Council certified the EIR on August 5, 2020, and on September 8, 2020, Vichy Springs Resort and two other organizations have filed suit to challenge the EIR. Discussion: The scope of work for the Pioneer Law Group was originally limited to review of the EIR with a not to exceed maximum of $10,000. The City now requires legal representation to defend the City Council decision certifying the EIR. As demonstrated when it was selected to review the EIR and by the quality of its work in conducting that review, Andrea Matarazzo, the partner in the firm, assigned to represent the City, is highly qualified to defend this lawsuit. The lawyers who filed the action specialize in bringing actions under CEQA to challenge the approval of EIRs. CEQA is a complex regulatory scheme that has become even more complex due to the many court decisions interpreting its provisions. In the opinion of the City Attorney, the City needs an attorney and law firm specializing in CEQA and CEQA litigation to defend the City Council's decision. The City Attorney would act as co-counsel. Council is therefore being asked to approve the amended scope of work in the Pioneer Law Group retainer agreement (Attachment 1). Recommended Action: Approve and authorize City Manager to sign Engagement Letter Amendment 1, with the Pioneer Law Group. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: Various project based budgets approved by the City Council PROPOSED BUDGET AMOUNT: As needed and contingent on authorized budgets FINANCING SOURCE: PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU No. 1920-260 COORDINATED WITH: Sage Sangiacomo, City Manager and Tim Ericksen, Public Works Director Page 169 of 268 Page 2 of 2 Page 170 of 268 ATTACHMENT 1 Page 171 of 268 Page 172 of 268 Page 1 of 3 Agenda Item No: 11.a. MEETING DATE/TIME: 9/16/2020 ITEM NO: 2020-562 AGENDA SUMMARY REPORT SUBJECT: Conduct a Public Hearing to Consider Adoption of a Resolution Authorizing Submittal of an Application in Response to the 2020 State Community Development Block Grant Program - Coronavirus Response Round 1 Notice of Funding Availability; and Approve Corresponding Budget Amendments if Awarded the Grant. DEPARTMENT: Community Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development Director ATTACHMENTS: 1. CDBG-CV1 NOFA 2. CARES-Programs-for-CDBG-Grantees-Enterprise 3. CDBG-CV1 Jurisdiction Allocations 4. Resolution- 2020 CDBG-CV1 application Summary: Council will conduct a public hearing to consider and possibly adopt a resolution authorizing the submittal of an application in response to the 2020 State Community Development Block Grant Program - Coronavirus Response Round 1 Notice of Funding Availability. Background: Note: this public hearing is being conducted again due to a noticing error with the first public hearing conducted on August 5, 2020. The content of this staff report is largely unchanged from the August 5, 2020 public hearing. The Resolution has been updated with minor revisions. On June 5, 2020, the State Department of Housing and Community Development (HCD) announced the availability of $18.7 million in new federal funds for the Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1) for local assistance through a Notice of Funding Availability (NOFA) (Attachment 1). HCD began accepting applications beginning June 8, 2020, with applications and required documentation originally due by August 31, 2020. An amendment was issued on August 31, 2020, amending the deadline to September 21, 2020. Funding for the NOFA was made available pursuant to the Coronavirus Aid, Relief, and Economic Security (CARES) Act signed into law March 27, 2020. State CDBG Citizen Participation regulations require a public hearing to adopt a resolution authorizing submittal of an application, or applications, to HCD. That is the purpose of this public hearing. CDBG-CV1 Eligible Activities and Threshold Requirements The CDBG-CV1 NOFA provides funding for the following activities: assistance to businesses and microenterprises impacted by COVID-19 stay-at-home orders and shut-downs; public services related to COVID-19 support; facility improvements related to COVID-19 healthcare and homeless housing needs; and acquisition of real property to be used for the treatment or recovery of infectious diseases in response to COVID-19. Funds must be used to meet the national objective of benefit to low- to moderate-income (LMI) individuals and/or households. Page 173 of 268 Page 2 of 3 CDBG-CV1 funds cannot be used where a "Duplication of Benefits" occurs- i.e. "when a program beneficiary receives assistance from multiple sources for a cumulative amount that exceeds the total need for a particular funding need." For this reason, jurisdictions must be careful in their deployment of CDBG-CV1 funds. Please see Attachment 2 for a list of other financial assistance sources that may preclude deployment of CDBG-CV1 funds. Applicants can apply for up to three activities with the total request not exceeding the allocation limit per jurisdiction. The City's allocation per the NOFA is $108,757 (Attachment 3). Up to 17 percent of this allocation can be utilized for general administration. Because CDBG-CV1 funds are noncompetitive, provided the City's application is complete and meets threshold requirements, the City will receive an award of $108,757. Discussion: Staff within the City Manager's Office/Emergency Management, Electric Utility Department, and Community Development Department discussed current priorities related to the COVID-19 pandemic. Identified was the need for an emergency sheltering facility within the city limits to assist healthcare providers meet the demand for services and support in the event of a surge in the number of COVID-19 patients. Such an emergency sheltering facility should also have the capacity to sustain services in the event of a Public Safety Power Shutdown (PSPS). The City's conference center was identified as a possible emergency sheltering facility but would need to be improved with a generator in the event of a PSPS or other disaster causing a power outage. Staff discussed the eligibility of a generator installation for CDBG-CV1 funds with HCD staff, and HCD staff confirmed the project would be eligible provided that it principally benefited LMI residents and could assist existing healthcare providers with increased capacity to respond to COVID-19. By having the City's conference center operational to handle emergency sheltering and support during a PSPS, the hospital is able to more fully focus on responding to the COVID-19 crisis, improving capacity. The conference center is located within a census tract/block group with more than 50% LMI area benefit, so the project is eligible per CDBG National Objective requirements. Staff Recommendation to Council The following is requested and included in the attached Resolution (Attachment 4): City of Ukiah Public Facility Improvement Project = not to exceed $90,269 General Administration = not to exceed $18,488 Total = not to exceed $108,757 To proceed with this recommendation, Staff requests Council 1) conduct a public hearing; and 2) adopt the Resolution in Attachment 4 authorizing an application be submitted to HCD for the above activities; and 3) approve corresponding budget amendments if the application is awarded. Recommended Action: Conduct public hearing and adopt a resolution authorizing the submittal of an application in response to the 2020 State Community Development Block Grant Program - Coronavirus Response Round 1 Notice of Funding Availability, and approve corresponding budget amendments if awarded the grant. BUDGET AMENDMENT REQUIRED: If CDBG-CV1 grant awarded. CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: $108,757: $18,488- General Administration; $90,269- City of Ukiah Public Facility Improvement Project FINANCING SOURCE: CDBG PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Mel Grandi, Electric Utility Director, Tami Bartolomei, Office of Emergency Management Coordinator; Traci Boyl, Management Analyst Page 174 of 268 Page 3 of 3 Page 175 of 268 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF FINANCIAL ASSISTANCE 2020 W. El Camino Avenue, Suite 670 Sacramento, CA 95833 (916) 263-2771 www.hcd.ca.gov June 5, 2020 MEMORANDUM FOR: All Potential Applicants FROM: Jennifer Seeger, Acting Deputy Director Division of Financial Assistance SUBJECT: Community Development Block Grant Program – Coronavirus Response Round 1 (CDBG-CV1) Notice of Funding Availability The California Department of Housing and Community Development (Department) is pleased to announce the availability of approximately $18.7 million in new federal funds for the Community Development Block Grant Coronavirus Response Round 1 (CDBG-CV1) funding for local assistance. Funding for this Notice of Funding Availability (NOFA) is made available pursuant to the Coronavirus Aid, Relief, and Economic Security (CARES) Act signed into law March 27, 2020. The Department will be accepting applications through the Grants Network portal beginning June 8, 2020. Applications and required documentation must be received by the Department no later than Monday, August 31, 2020, 5:00 p.m. Pacific Daylight Time. Any applications received after this time will not be accepted. Applications will be reviewed and awarded as received. Applicants must submit their approved governing body resolution prior to the Department’s execution of a Standard Agreement. The Department will not execute agreements without an approved governing body resolution that is acceptable to the Department. In the event that the CDBG-CV1 funds are not fully awarded by the application closing date, the Department will either allocate additional funding to active contracts that have met performance and timeliness milestones, or it will roll unawarded funds into subsequent rounds of CARES Act funding as appropriate and available. Applicants are encouraged to set-up their profiles in the Grants Network portal located at https://portal.ecivis.com/#/login as early as possible. Profile set-up instructions can be found in the Grants Network portal, external user manual on the CDBG webpage at https://www.hcd.ca.gov/grants-funding/active-funding/cdbg.shtml. Attachment 1 Page 176 of 268 CDBG-CV1 Notice of Funding Availability June 5, 2020 Page 2 Applicants are encouraged to begin the application process early to ensure successful submission before the application deadline. If you have any trouble logging into the portal or have questions on how to complete the online application, please contact the CDBG staff at cdbg@hcd.ca.gov and make sure to include CDBG-CV1 in the subject line of your message. To receive CDBG-CV1 NOFA FAQs, notice of the NOFA webinar, and other program information and updates, please subscribe to the CDBG listserv at https://www.hcd.ca.gov/HCD_SSI/subscribe-form.html. For questions or assistance, please email cdbgnofa@hcd.ca.gov. Attachment Page 177 of 268 Community Development Block Grant Program - Coronavirus Response Round 1 (CDBG-CV1) Notice of Funding Availability Gavin Newsom, Governor State of California Lourdes M. Castro Ramírez, Secretary Business, Consumer Services and Housing Agency Gustavo Velasquez, Director California Department of Housing and Community Development Division of Financial Assistance, Federal Programs Branch Community Development Block Grant Program 2020 W. El Camino Avenue, Suite 200, Sacramento, CA 95833 CDBG Program Email: cdbg@hcd.ca.gov June 5, 2020 Page 178 of 268 Contents I. Notice of Funding Availability 1 A. Tentative program time 1 B. Authorizing Legislation 2 C. Conditions 3 II. Eligible activities (24 CFR §§ 570.201-203) 3 A. Community Development 4 B. Economic Development with a focus on job retention 4 III. Duplication of benefits 4 IV. National Objectives (24 CFR §§ 570.483-484) 5 A. Low- to Moderate Income National Objective 5 B. Urgent Need National Objective 6 V. Eligible applications 7 A. Eligible jurisdictions 7 B. Financial Management Compliance (2 CFR Part 200) 8 C. Good standing 8 D. Federal debarment 8 E. Restrictions on multiple activities in the same political districts 8 VI. Funding and activity limits 9 VII. Program administrative costs 9 VIII. Pre-agreement costs 10 IX. Threshold requirements 10 X. Applications 11 A. Application webinar 11 B. Application submission 11 C. Disclosure of application 12 XI. Application review, approval and commitment process 12 A. Application review 12 B. Recommendations 12 C. Standard Agreements 12 XII. Awards announcement and grant implementation 13 XIII. Federal program requirements 13 A. Cross-cutting requirements 13 B. Relocation Plan requirement 14 C. Article XXXIV compliance 14 D. Procurement 14 E. Certifications and Statement of Assurances 14 Page 179 of 268 Appendices Appendix A CDBG-CV1 Allocations Appendix B Housing Element and Growth Control Appendix C Citizen Participation Appendix D Sample Resolution (Revised 4-10-20) Appendix E CDBG-CV1 IDIS Matrix Codes Appendix F Income Limits and Area Benefit Appendix G Determining Service Area Appendix H N/A Appendix I N/A Appendix J CDBG-CV1 Application Certifications Appendix K Draft Sample Standard Agreement Page 180 of 268 Department of Housing and Community Development CDBG-CV1 NOFA - June 2020 Page 1 of 14 I. Notice of Funding Availability The California Department of Housing and Community Development (Department) receives funding from the United States Department of Housing and Urban Development (HUD) for the Community Development Block Grant (CDBG) Program and allocates funds to CDBG eligible non-entitlement jurisdictions. Approximately $18.7 million in new CDBG coronavirus response round 1 (CDBG-CV1) federal funds authorized by the Coronavirus Aid, Relief, and Economic Security (CARES) Act, will be allocated to eligible jurisdictions to perform Activities related to COVID-19 response and recovery. The CARES Act provides extra CDBG funds specifically targeted to prevent, prepare for, and respond to coronavirus. The CDBG-CV1 Notice of Funding Availability (NOFA) provides funding ONLY for the following Activities, which are narrowly tailored as described in Section II.A and Section II.B of this Notice of Funding Availability (NOFA): • Assistance to businesses and microenterprises impacted by COVID-19 stay-at-home orders and shut-downs • Public services related to COVID-19 support • Facility improvements related to COVID-19 healthcare and homeless housing needs • Acquisition of real property to be used for the treatme nt or recovery of infectious diseases in response to COVID-19 CDBG-CV1 funds will be distributed through a simplified application via the Grants Network portal online grant management system and will be available to all CDBG - eligible non-entitlement jurisdictions as outlined in the Department’s Annual Plan Amendment located at https://www.hcd.ca.gov/policy-research/plans- reports/index.shtml. This NOFA outlines application requirements, timelines for eligible jurisdictions, and provides documentation requirements. A. Tentative program timeline EVENT DATE CDBG-CV1 NOFA and application released June 5, 2020 OTC application window opens June 8, 2020 Application deadline August 31, 2020 Department announces awards As applications are received * Award timeline is dependent on receipt of HUD’s grant agreement. Page 181 of 268 Department of Housing and Community Development CDBG-CV1 NOFA - June 2020 Page 2 of 14 B. Authorizing Legislation Funding under this NOFA is made available pursuant to the CARES Act (Public Law No: 116-136) and the Housing and Community Development Act of 1974 (HCDA) as amended and codified at Title 42 United States Code (U.S.C.) § 5301 et. seq., and Subpart 1 of the Federal CDBG Regulations, found at Title 24 Code of Federal Regulations (CFR) § 570.480 et seq. The requirements of the state administered CDBG program are in California Health and Safety Code (HSC) §§ 50825-50834. This NOFA should be read in conjunction with the following regulations that establish state and federal CDBG requirements. Relevant legal authority includes, but is not limited to, the following: • Housing and Community Development Act of 1974 (HCDA) as amended and codified at Title 42 United States Code 5301 et seq., and Subpart 1 of the Federal CDBG Regulations • HSC §§ 50825-50834 • CFR, Title 24, Part 570, Subpart I • 24 CFR Part 58 • 2 CFR Part 200 • CDBG Guidelines (Guidelines) • The State of California 2015-2020 Consolidated Plan as amended • The State of California 2019-2020 Annual Action Plan as amended • Governor of California Executive Order N-66.20 If state or federal statutes or regulations, or other laws, relating to the CDBG-CV1 funds are modified by the United States Congress, HUD, the Department, California State Legislature, or the Governor, the changes may become effective immediately and may be applicable to this NOFA and existing Standard Agreements. If there is a conflict between the state and federal regulations, the federal regulations shall prevail. In addition, the Department reserves the right, at its sole discretion, to suspend or amend the provisions of this NOFA. If such an action occurs, the Department will notify interested parties. Awards made under this NOFA are also contingent upon the Department executing a grant agreement from HUD for the CARES Act funds. Page 182 of 268 Department of Housing and Community Development CDBG-CV1 NOFA - June 2020 Page 3 of 14 C. Conditions Applicants and Awardees acknowledge that the funding opportunities referenced in this NOFA, and all obligations of the Department herein, are expressly subject to the following conditions: 1. The ongoing availability of funds 2. The continued authority of the Department to administer the CDBG-CV1 funds 3. The execution of the CARES Act funding grant agreement with HUD 4. Issuance of the Governor’s Executive Order providing regulatory relief from state statute In the event that funds are not available to fund any, or all, Activities offered herein, or if the Department’s authority to administer the CDBG-CV1 funds or act under this NOFA is eliminated, or in any way restricted, the Department shall have the option, at its sole discretion, to amend, rescind, suspend, or terminate this NOFA and any associated funding pursuant to the provision set forth immediately above. This NOFA is not a commitment of funds to any Activity or Applicant. D. Applicant responsibility It is the Applicant’s responsibility to ensure that the application submitted is clear, complete, and accurate. It is also the Applicant’s responsibility to ensure that the governing body resolution submitted is clear, complete, and accurate. The Department will not execute agreements without a resolution that is also acceptable to the Department. In this NOFA, the Department has gone to great lengths to explain what will be an acceptable resolution to the Department. After the application submittal deadline, Department staff may request clarifying information to make sure the application is complete and accurate and meets federal eligibility requirements. Applicants may be asked to make changes to their Activities to meet eligibility requirements. Applications that do not meet federal minimum eligibility requirements will be returned to draft status for Applicant changes. No Applicant may appeal the Department’s evaluation of another Applicant’s application. II. Eligible Activities (24 CFR §§ 570.201-203 Applicants can apply for a total of three (3) Activities with the total request not exceeding the allocation amount in Appendix A. Activities funded under this NOFA will have a 12-month expenditure period. See Appendix E for a list of eligible HUD Matrix Codes. Applicants must show a relationship between the need for services and COVID-19 impacts. Page 183 of 268 Department of Housing and Community Development CDBG-CV1 NOFA - June 2020 Page 4 of 14 For the CDBG-CV1 NOFA, the following Activities are permitted: A. Community Development 1. Public services to respond to COVID-19 impacts 2. Public facility improvements to increase capacity for healthcare facilities (facility improvements must include a documented connection with healthcare facility needs) 3. Public facility acquisition, provided that the end use increases healthcare facility capacity 4. Acquisition and/or improvement of housing facilities for persons experiencing homelessness B. Economic Development with a focus on job retention 1. Business assistance 2. Microenterprise assistance (including Micro-financial assistance and Technical assistance) III. Duplication of benefits A Duplication of Benefits (DOB) occurs when a program beneficiary receives assistance from multiple sources for a cumulative amount that exceeds the total need for a particular funding need. The amount of the duplication is the amount of assistance provided in excess of the need. It is the Department’s responsibility to ensure that each CDBG-CV1 Activity provides assistance only to the extent that the project’s funding needs have not been met by another source. See the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) (42 U.S.C. § 5155; HUD Memorandum dated 9 April 2020, subject: ‘CARES Act Flexibilities for CDBG funds used to support coronavirus response and plan amendment waiver’). Section 312 of the Stafford Act prohibits federal agencies from providing assistance to any “person, business concern, or other entity” for any loss to which the entity has already received financial assistance from another source (42 USC § 5155(a)). The Federal Register Notice, published November 16, 2011 (Docket No. FR-5582-N), requires adequate policies and procedures in place to prevent a DOB and the recapture of funds, if necessary. Applicants will be required to complete DOB documentation at application and will be required to continue to report on DOBs throughout the expenditure period for the CDBG-CV1 funds. Page 184 of 268 Department of Housing and Community Development CDBG-CV1 NOFA - June 2020 Page 5 of 14 IV. National Objectives (24 CFR §§ 570.483-484) A. Low- to Moderate-Income National Objective At least 70 percent of the funds awarded shall benefit low- to moderate-income (LMI) individuals or households. No Activity or portion of a program assisted by these funds may exclude from its benefits the lowest-income eligible group. Persons, households, and/or neighborhoods benefiting from LMI Activities must meet HUD’s LMI requirements. Income limits are regularly updated. Applicants will be notified via a news email blast and information will be posted on the Department’s website if the HUD Adjusted Median Family Income (HAMFI) limits or low- to moderate-income areas (LMA) are updated during the application period. The LMI National Objective consists of the following categories: 1. LMI Limited Clientele (LMC), as defined by income limits or presumed benefit. LMC refers to persons who earn 80 percent or less of HAMFI for the county of residence, as updated annually by HUD. Presumed benefit LMC refers to persons who, as a category, are typically low income. This includes: • Seniors • Persons with a disability (must meet the Bureau of the Census’ Current Population Report’s definition of “severely disabled”) • Homeless persons • Abused children and battered spouses • Illiterate adults • Persons living with acquired immunodeficiency syndrome (AIDS) • Migrant farmworkers 2. LMI Area (LMA), as defined by census tracts and block groups. • LMA eligibility is based on the American Community Survey using Census Geographies. • At least 51 percent of households in the area must be earning at 80 percent or below HAMFI to meet LMA. Page 185 of 268 Department of Housing and Community Development CDBG-CV1 NOFA - June 2020 Page 6 of 14 • Must be contiguous – the area must be a solid area, without certain streets or buildings being excluded, and the area should be mapped to show eligibility. If a service area is not contiguous it will be determined to be a separate Activity and will need a separate application. • Activity must be a public benefit for the area, for example, the construction of a facility to be used for testing, diagnosis, or treatment of infectious disease. LMA eligibility should be determined from the map application at HUD’s Low- and Moderate-Income Summary Data Application page. Instructions for HUD’s mapping application can be found at this link: https://hud.maps.arcgis.com/apps/webappviewer/index.html?id=ffd0597e8af2 4f88b501b7e7f326bedd 3. LMI Housing (LMH), as defined by household income limits • Households earning 80 percent or less of HAMFI. 4. LMI Job Creation or Retention (LMJ) Activities • LMJ is based on the number of full-time equivalent jobs created or retained. • Must create or retain jobs, and 51 percent of those jobs must be for LMI persons. • To meet the public benefit requirements for LMJ Activities, for every $35,000 spent (including Activity delivery), one full-time equivalent job must be created or retained. B. Urgent Need National Objective Urgent Need is a National Objective that is available for instances where the existing conditions in a community: • Pose a serious and immediate threat to the health or welfare of the community. • Are of recent origin or recently became urgent. • The applicant is unable to finance the Activity. • Other resources of funding are not available to carry out the Activity. The availability of Urgent Need as a National Objective depends on the overall LMI performance of the state. The state may only offer Urgent Need in the margin above the statutory 70 percent LMI requirement. As a result, Urgent Need will not be a default National Objective and may only be designated on a case -by-case basis. Page 186 of 268 Department of Housing and Community Development CDBG-CV1 NOFA - June 2020 Page 7 of 14 Applicants that have no option but to use Urgent Need must contact the Department to discuss how to prepare and submit their application. Please note that if HUD should provide waivers of the 70 percent LMI requirement or other guidance that will allow for greater utilization of Urgent Need, the Department may make changes to the program allocation process to incorporate Urgent Need as a default National Objective without amending this NOFA. Applicants will be notified of any such changes via email. V. Eligible applications Applicants must meet the following requirements when the application is submitted to be eligible to apply for funding under this NOFA: A. Eligible jurisdictions Any California city or county is eligible to apply for CDBG-CV1 funding except a city or county that participates in the HUD-administered CDBG Entitlement program either as a direct entitlement, or as part of an Urban County consortium. Incorporated cities located in an Urban County as defined by 42 U.S.C. 5302(a)(6) must formally elect to be excluded from participation in the Urban County entitlement status. HUD must be notified that the city has elected to be excluded from the Urban County participation as per 24 CFR 570.307(g) for it to be eligible for the state administered CDBG program, including CDBG-CV1 funding. Eligible Applicants may use the following approaches. Only eligible Activities from eligible Applicants will be reviewed. 1. An eligible Applicant may apply on its own behalf. 2. An eligible Applicant may apply on behalf of one or more other eligible Applicants. An application on behalf of one or more other eligible applications will need to include a Memorandum of Understanding (MOU), or similar formal agreement, fully executed by all parties of the application, that clearly identifies the lead Applicant and that details the roles, responsibilities, and requirements for each party. The agreement must be enforceable. 3. Two or more eligible Applicants, which share a program, may submit a joint application. A joint application must include a MOU, or similar formal agreement, fully executed by all parties of the application, that clearly identifies the lead Applicant and that details the roles, responsibilities, and requirements for each party. The agreement must be enforceable. Only one Applicant in a joint application may be designated as the lead agency and will have the lead responsibility for administering the Standard Agreement, finan cial management, and Activity reporting. Page 187 of 268 Department of Housing and Community Development CDBG-CV1 NOFA - June 2020 Page 8 of 14 B. Financial Management Compliance (2 CFR Part 200) The Applicant must demonstrate to the satisfaction of the Department that it is in compliance with the financial management requirements at 2 CFR §200, et seq., including the single audit requirements of 2 CFR §200.501. C. Good standing The Applicant, and any co-Applicant, together with the respective affiliates, must be in good standing with the Department (i.e., are current on all loan and/or grant obligations, have a satisfactory past performance history in all of their prior dealings with the Department, and are in full compliance with all Department contracts and reporting requirements). Applicants not meeting the foregoing requirements shall include with their application evidence that they are actively working with the Department to resolve any issue. D. Federal debarment Pursuant to 24 CFR Part 5, all CDBG-CV1 Applicants are required to verify they and their principals, or any/all persons, contractors, consultants, businesses, sub - recipients, etc., that will be conducting business with the Applicant as part of the Activity are not presently debarred, proposed for debarment, suspended, declared ineligible, or voluntarily excluded from participation in the covered transaction or in any proposal submitted in connection with the covered transaction. The Department will not award any CDBG-CV1 funds to Applicants that are debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from participation from federally assisted programs, or that are proposing to partner, contract, or otherwise fund Activities through an organization that is debarred, suspended, proposed for debarment, or otherwise ineligible from participation in federally assisted programs. Applicants are responsible for providing proof that all program partners, subrecipients, contractors, and any other program participants, current or future, are not debarred. Applicants must provide proof from the federal System for Award Management that the Applicant, all application partners, and any subrecipients, developers, consultants, and cont ractors that are or may be participating in the application, the potential administration of the award, or the potential implementation of the Activity, are not debarred. Applicants are not required to run debarment checks against individual employees. If the Applicant has not yet procured the contractor or identified a subrecipient for a specific Activity, the Applicant will be required to check for debarment prior to executing a contract or agreement for that Activity and shall include proof of debarment evaluation in the Activity file. E. Restrictions on multiple Activities in the same political districts Applications for eligible Activities outside the Applicant's jurisdiction must include a legally binding agreement, acceptable to the Department, with the city or county in which the eligible Activity is located. Applicants may not apply to both the state administered CDBG program (including CDBG-CV1) and to a CDBG program Page 188 of 268 Department of Housing and Community Development CDBG-CV1 NOFA - June 2020 Page 9 of 14 administered by an Urban County or other entitlement entity during the same program year. VI. Funding and Activity limits IMPORTANT NOTE: All applications must be submitted through the Department’s online Grants Network portal via https://portal.ecivis.com/#/login; no hard copies will be accepted. Jurisdictions will submit one application per Activity. Each jurisdiction can submit up to three (3) applications during this NOFA cycle. Each Activity must have a unique application with a complete budget, National Objective, scope of work, and milestone timeline. There will be no “combo” Activities or applications accepted in this NOFA cycle. Each Activity, both projects and programs, is stand-alone with a separate budget and scope of work. General Administration should be budgeted for each Activity up to 17 percent of the total Activity budget. HUD allows a total of 20 percent of funding to be used for planning and administration. HUD limits the state to 3 percent, which allows up to 17 percent for local jurisdictions. The Department is not proposing to allocate any funding for planning only Activities, which will allow local jurisdictions to access the full administration balance. Each Activity will have a stand-alone Standard Agreement for that Activity. Applicants are encouraged to review the attached draft Standard Agreement as a sample of the applicable terms and conditions. • Funds from this NOFA cycle will be available to eligible Applicants via allocation through a simplified application (See Appendix A for final jurisdiction allocations). • Maximum total grant amount limits are the allocation for your jurisdiction. Program income is not included in the allocation amounts. Total Activity budgets may exceed the award limits if program income is included in the Activity application. Note that program income included in a CDBG-CV1 application will be required to meet the same performance terms, duplication of benefits, and expenditure period for the CDBG-CV1 funds. • Milestones: All CDBG-CV1 funded Activities must be implemented according to the milestones defined in the Standard Agreement. Applicants must include at least two milestones per Activity application – a milestone for Activity initiation and a milestone for Activity closeout. Additional milestones are optional, though encouraged for best practice Activity implementation. VII. Program administrative costs Grantees will be allowed to use a total of 17 percent of their allocation for program administration costs. Costs incurred in COVID-19 response prior to the allocation may be eligible for reimbursement as per the CARES Act. Applicants will be asked to identify pre-agreement costs as part of the simplified application. Page 189 of 268 Department of Housing and Community Development CDBG-CV1 NOFA - June 2020 Page 10 of 14 VIII.Pre-agreement costs Costs incurred in COVID-19 response prior to allocation may be eligible for reimbursement as per the CARES Act. Applicants will be required to identify pre- agreement costs. Pre-agreement costs not identified as part of the application budget will not be eligible for reimbursement. See the attached sample Standard Agreement for pre-agreement cost reimbursement terms. IX.Threshold requirements •A city or county must be a non-entitlement jurisdiction and must not currently be party to an Urban County Agreement or participate in, or be eligible to participate in, the HUD-administered CDBG Entitlement program. •The Activity applied for must be an eligible Activity as defined by 24 CFR §§ 570.201-203 and the CARES Act. •The Activity must meet a CDBG National Objective as defined by 24 CFR §570.483. •The Applicant must provide the Department with its most recent single audit, if applicable. If the Applicant has open single audit findings and does not have a plan or agreement to remediate those findings, the Applicant will be deemed ineligible for CDBG-CV1 funding through the state administered CDBG program until the findings are resolved or a remediation plan or agreement is established. •Pursuant to 24 CFR § 570.486, applications must follow CDBG Public Participation regulations as identified in the state’s updated Citizen Participation Requirements for Federal Programs, Plans, and Reports. Applicants will be expected to provide opportunities for virtual meetings that include opportunities for the public to pose questions about the program and receive answers. Applicants will also be expected to meet noticing and public information requirements for the program as per federal regulations and the Citizen Participation Requirements. •As per HSC § 50829, the Applicant must submit a draft and adopted Housing Element to the Department in accordance with the requirements listed in Government Code (GC) § 65580 et seq., most specifically GC § 65585. Applicants must demonstrate compliance with HSC § 50829 with documented proof at the time of application submittal. Documented proof includes, at a minimum, correspondence , resolutions or email verification from the Department. Failure to comply with the procedural requirements (i.e., GC § 65585) of Housing Element Law will invalidate the application for this NOFA and the Applicant will be deemed ineligible for funding through the state administered CDBG program, including CDBG-CV1 funding, until the Applicant has met procedural requirements. Applicants triggering the provision of HSC § 50830 must meet and document all pertinent requirements. See Appendix A for information on Housing Element status. For additional information and assistance, please contact Paul McDougall at paul.mcdougall@hcd.ca.gov. Page 190 of 268 Department of Housing and Community Development CDBG-CV1 NOFA - June 2020 Page 11 of 14 • The Applicant must be in good standing with the Department as defined in Section V of this NOFA. • The Applicant must demonstrate compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 relocation requirements, as applicable. • The Applicant must demonstrate compliance with Article XXXIV, as applicable. • To reduce delays in the application review, award, and contracting processes, Applicants are required to use the Department’s Sample Resolution of the Governing Body. For reference, please see Appendix D. X. Applications A. Application webinar The Department will hold a NOFA workshop webinar on June 24, 2020. Please visit the Department’s website at https://www.hcd.ca.gov/grants-funding/active- funding/cdbg.shtml to register. Applicants are also strongly encouraged to review available webinars and training materials on the CDBG program in general, the CDBG Redesign, using the Grants Network portal, and preparing a CDBG program application in the Grants Network portal. B. Application submission Applicants must follow instructions in both this NOFA and the online application. Failure to follow instructions will result in disqualification, and applications will be returned to draft status for correction and re-submittal. The CDBG-CV1 application and all required attachments must be submitted to the Department through the Grants Network portal located at https://portal.ecivis.com/#/login. Applications must include all required information to be submitted. Applicants must certify that all information is true and complete to the best of their knowledge, under penalty of perjury. Applicants that do not have an account with the Grants Network portal should log into the https://portal.ecivis.com/#/login. Use the “Create an account” option to initiate a profile. Applications must meet all threshold and eligibility requirements upon submission. It is the Applicant’s responsibility to ensure that the submitted application is clear, complete, and accurate. Department staff may request clarifying information and may request that applications be revised and resubmitted to help address eligibility and threshold issues prior to approving applications and issuing awards. Page 191 of 268 Department of Housing and Community Development CDBG-CV1 NOFA - June 2020 Page 12 of 14 C. Disclosure of application Information provided in the application will become public record available for review by the public pursuant to the California Public Records Act (PRA) (GC § 6250 et seq.). As such, the Department may disclose any materials provided by the Applicant to any person making a request under the PRA. The Department cautions Applicants to use discretion in providing information not specifically requested, including, but not limited to, bank account numbers, personal phone numbers, home addresses, or other personally identifiable information. By providing this information to the Department, the Applicant is waiving any claims of confidentiality, and consents to the Department’s disclosure of the Applicant’s material upon receipt of a PRA request. XI. Application review, approval and commitment process A. Application review All applications are required to pass threshold requirements. Failure to meet threshold will result in immediate disqualification. Applications that do not meet threshold will not be further reviewed and will be returned to a draft status for Applicant revisions. All applications will be reviewed for Activity eligibility. Activities that do not meet program eligibility will be disqualified, and the application will be returned to a draft status for Applicant revisions. B. Recommendations The Department will review applications and make award recommendations according to the above criteria. Applicants that are recommended for awards will be contacted and provided with an opportunity to update project schedules or other date-dependent data that may have aged during the application review period. Applicants will officially be notified of awards through the Grants Network portal. Applicants should ensure that the appropriate contact information is included in applicant profiles to facilitate notifications of awards and requests for changes. The award notification will include instructions for accepting or declining the award, as well as an executable Standard Agreement. Applicants that are not recommended for awards will be notified through the Grants Network portal that their application has been returned to draft status for Applicant revision, as applicable. C. Standard Agreements Successful Applicants (Grantees) will enter into a Standard Agreement with the Department. A draft sample is included as Appendix K of this NOFA. The Standard Agreement contains all the relevant state and federal requirements, Activity performance and management requirements, and disbursement requirements. A condition of award will be that a Standard Agreement must be e xecuted by the Grantee within 30 days (contracting period) of the Grantee’s receipt of the Standard Agreement(s). Failure to execute and return the Standard Agreement(s) to the Page 192 of 268 Department of Housing and Community Development CDBG-CV1 NOFA - June 2020 Page 13 of 14 Department within the contracting period will result in award cancellation. Awa rd cancellations are final. XII. Awards announcement and grant implementation The Department anticipates awards will be announced as applications are approved for funding. XIII. Federal program requirements A. Cross-cutting requirements The CDBG-CV1 funding is administered under the general rules and regulations promulgated primarily in 24 CFR § 570.600, et seq. These primary regulations are known as the federal cross-cutting requirements and form the basis of the programmatic requirements. The Department incorporates all federal cross-cutting requirements into the state administered CDBG program, and the regulations in Part 570 are translated into required actions on the part of all Grantees of the state administered CDBG program, including CDBG-CV1 funds. This following is a summary of the federal cross-cutting requirements: 1. Environmental Standards (based on the National Environmental Policy Act of 1969 [NEPA]) 2. Labor Standards (Davis-Bacon and related laws) 3. Achieving a HUD National Objective 4. Public participation requirements 5. Fair Housing and Affirmatively Furthering Fair Housing 6. Equal Opportunity and Non-Discrimination in federal Grant Programs 7. Federal Procurement Guidelines 8. National Flood Insurance Program compliance 9. Relocation and displacement requirements 10. Employment and Contracting Opportunities Section 3 compliance 11. Lead-based paint requirements 12. No use of debarred, ineligible, or suspended contractors or sub-recipients 13. Uniform Administrative Requirements and Cost Principles 14. Conflict of interest prohibitions 15. Compliance with the Architectural Barriers Act and the Americans with Disabilities Act 16. Compliance with Eligibility Restrictions for certain resident aliens 17. Federal reporting requirements 18. Grant and subrecipient monitoring requirements Page 193 of 268 Department of Housing and Community Development CDBG-CV1 NOFA - June 2020 Page 14 of 14 B. Relocation Plan requirement Applicants engaging in project-specific Activities that may or will cause the temporary or permanent relocation and displacement of persons, property, or businesses must provide a project-specific relocation plan as part of the application. The plan must meet the standards established in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA). Applicants must successfully demonstrate that they have met URA requirements prior to the start of the project or displacement Activity. Applicants should include relocation costs in project budgets. Applicants must provide General Information Notices to persons who may be displaced if the Activity in the grant application is funded. This plan must outline how the Grantee will enforce and manage the project’s temporary relocation and displacement Activities and estimate what relocation benefits will be required so those costs can be included in the project’s development budget. C. Article XXXIV compliance Applicants engaging in low-income housing project Activities that are subject to Article XXXIV of the California Constitution must show that the project approval process complies with Article XXXIV requirements as defined in the California Constitution, California state statutes, and applicable case law. The state statutes implementing Article XXXIV can be found at HSC § 37000, et seq. D. Procurement Pursuant to 24 CFR §570.489(g), all Grantees must comply with federal procurement requirements. The Department will review the Grantee’s procurement documents for services (i.e., administrative sub-contractor, Davis-Bacon Act consultant, etc.) at time of monitoring. Requirements for federal procurement can be found at 2 CFR §200.317-326. Applicants are responsible for meeting all federal procurement standards for goods and services funded through federal programs. Failure to meet procurement requirements may result in disqualification, recapture of federal funds, and debarment. E. Certifications and Statement of Assurances Applicants must sign and submit the Certifications and Statement of Assurances (Appendix J) with their application to meet threshold. Please review the Statement and confirm compliance with each requirement. Failure to comply with the certifications and assurances may result in disqualification, recapture of federal funds, and debarment. Page 194 of 268 Department of Housing and Community Development CDBG-CV1 NOFA – June 2020 JURISDICATION ALLOCATIONS Housing Element Eligibility status is as of June 1, 2020. This is a static list. Ineligible jurisdictions are encouraged to resolve Housing Element issues as early to be able to participate in the CDBG-CV1 funding. Eligible jurisdictions that fail to meet Housing Element timelines may be ineligible at application. For additional information and assistance, please contact Paul McDougall at paul.mcdougall@hcd.ca.gov. Jurisdiction Low-Mod Income percentages are based on HUD’s 2020 Area Benefit instructions. Jurisdiction CDBG-CV1 Allocation Jurisdiction-Wide % Low-Mod Income Housing Element Eligibility Alpine County $56,890 39.82% Currently Ineligible Alturas $66,337 48.47% Eligible Amador City $55,037 46.67% Currently Ineligible Amador County $112,462 38.76% Eligible American Canyon $98,383 33.80% Eligible Anderson $86,899 61.16% Currently Ineligible Angels $68,004 43.94% Eligible Arcata $147,657 67.47% Eligible Artesia $113,758 53.95% Eligible Arvin $116,166 66.80% Eligible Atwater $132,653 49.81% Eligible Auburn $100,421 43.22% Eligible Avenal $87,639 74.18% Eligible Benicia $118,575 23.60% Eligible Biggs $59,113 58.07% Eligible Bishop $70,042 49.67% Eligible Blue Lake $57,075 39.69% Currently Ineligible Brawley $126,725 52.15% Eligible Butte County $279,919 45.99% Eligible Calaveras County $173,220 41.57% Eligible Calexico $170,998 51.68% Eligible Calimesa $74,302 38.19% Eligible Calipatria $64,484 57.63% Eligible Calistoga $71,338 54.19% Eligible Capitola $88,010 52.78% Eligible Carmel-by-the-Sea $68,560 28.46% Eligible Chowchilla $92,456 61.49% Currently Ineligible Clearlake $122,279 71.16% Eligible Coalinga $86,343 40.56% Eligible Colfax $60,224 56.79% Eligible Colusa $71,894 47.70% Eligible Colusa County $69,856 38.92% Eligible Corcoran $95,420 67.17% Eligible Corning $77,451 66.47% Eligible Crescent City $67,634 62.71% Eligible Page 195 of 268 Department of Housing and Community Development CDBG-CV1 NOFA – June 2020 Page 2 of 5 Jurisdiction CDBG-CV1 Allocation Jurisdiction-Wide % Low-Mod Income Housing Element Eligibility Del Norte County $118,019 45.60% Eligible Dinuba $124,317 60.81% Eligible Dixon $96,716 38.99% Eligible Dorris $55,593 72.58% Eligible Dos Palos $69,301 65.38% Currently Ineligible Dunsmuir $60,224 62.58% Eligible El Dorado County $403,103 34.73% Eligible Etna $56,149 68.57% Eligible Eureka $157,290 50.52% Eligible Exeter $81,897 54.96% Eligible Farmersville $82,268 59.18% Eligible Ferndale $59,483 34.69% Eligible Firebaugh $79,859 61.04% Eligible Fort Bragg $89,492 52.65% Eligible Fort Jones $57,816 47.96% Eligible Fortuna $90,974 49.51% Eligible Fowler $67,819 49.83% Eligible Glenn County $89,492 48.08% Eligible Grass Valley $113,573 65.31% Eligible Greenfield $117,278 64.77% Eligible Gridley $77,451 45.79% Eligible Grover Beach $101,532 53.61% Eligible Guadalupe $84,676 69.04% Eligible Gustine $61,521 46.42% Eligible Hidden Hills $59,668 18.33% Eligible Hollister $151,177 45.57% Eligible Holtville $69,115 59.48% Eligible Humboldt County $289,181 46.58% Eligible Huron $83,379 70.69% Eligible Imperial $76,525 20.91% Eligible Imperial County $145,805 48.54% Eligible Indian Wells $74,302 23.11% Eligible Industry $54,815 65.85% Eligible Inyo County $86,899 41.44% Eligible Ione $63,003 38.75% Eligible Jackson $73,191 49.71% Eligible King City $112,462 68.41% Eligible Kings County $137,099 46.93% Eligible Lake County $202,859 51.44% Currently Ineligible Lakeport $66,337 41.50% Currently Ineligible Lassen County $85,417 38.47% Eligible Lemoore $121,724 41.05% Eligible Page 196 of 268 Department of Housing and Community Development CDBG-CV1 NOFA – June 2020 Page 3 of 5 Jurisdiction CDBG-CV1 Allocation Jurisdiction-Wide % Low-Mod Income Housing Element Eligibility Lincoln $170,442 33.27% Eligible Lindsay $98,198 67.17% Eligible Live Oak $75,043 55.17% Eligible Livingston $91,159 41.01% Eligible Loomis $68,375 24.55% Eligible Los Banos $157,845 52.59% Eligible Loyalton $56,519 55.81% Currently Ineligible Madera County $229,904 47.90% Eligible Mammoth Lakes $68,375 53.34% Eligible Maricopa $55,778 60.66% Currently Ineligible Marina $132,097 46.32% Currently Ineligible Mariposa County $107,645 38.31% Eligible Marysville $92,456 56.37% Eligible McFarland $94,493 75.01% Eligible Mendocino County $293,812 45.87% Eligible Merced County $261,024 51.54% Eligible Modoc County $63,929 48.50% Currently Ineligible Mono County $64,484 50.27% Eligible Montague $57,445 43.29% Eligible Mount Shasta $75,228 45.91% Eligible Napa County $120,057 41.84% Eligible Nevada City $65,966 48.00% Eligible Nevada County $257,134 39.32% Eligible Orange Cove $84,861 75.54% Currently Ineligible Orland $77,451 55.25% Eligible Oroville $114,870 55.20% Eligible Pacific Grove $99,495 23.93% Eligible Palos Verdes Estates $80,971 15.31% Eligible Parlier $111,906 71.45% Eligible Pismo Beach $83,379 43.06% Eligible Placer County $382,171 31.45% Eligible Placerville $92,826 55.93% Eligible Plumas County $101,532 41.09% Eligible Plymouth $56,334 55.42% Eligible Point Arena $56,334 53.85% Eligible Portola $63,003 59.34% Eligible Rancho Mirage $144,323 34.32% Eligible Red Bluff $103,941 58.69% Eligible Rio Dell $66,152 48.88% Currently Ineligible Rio Vista $80,600 43.80% Eligible Riverbank $102,273 35.70% Eligible San Benito County $101,532 45.98% Eligible San Joaquin $65,781 76.81% Eligible Page 197 of 268 Department of Housing and Community Development CDBG-CV1 NOFA – June 2020 Page 4 of 5 Jurisdiction CDBG-CV1 Allocation Jurisdiction-Wide % Low-Mod Income Housing Element Eligibility San Juan Bautista $63,558 51.56% Eligible San Juan Capistrano $198,413 51.84% Eligible Sand City $56,112 62.90% Eligible Sanger $129,689 47.09% Eligible Santa Cruz County $475,347 50.09% Eligible Scotts Valley $86,899 24.62% Eligible Shasta County $240,833 42.64% Currently Ineligible Shasta Lake $85,602 44.42% Eligible Sierra County $56,519 42.56% Eligible Siskiyou County $119,130 50.10% Eligible Solano County $107,460 39.35% Eligible Soledad $101,347 56.49% Eligible Sonora $76,525 54.59% Eligible South Lake Tahoe $138,951 59.15% Eligible St. Helena $74,487 36.53% Eligible Suisun City $129,689 41.31% Eligible Susanville $78,007 42.62% Eligible Sutter County $97,457 40.84% Eligible Sutter Creek $65,781 50.48% Eligible Taft $75,784 45.35% Eligible Tehama $54,815 47.56% Currently Ineligible Tehama County $156,586 47.18% Eligible Trinidad $55,222 27.27% Eligible Trinity County $101,903 48.72% Eligible Truckee $87,639 27.72% Eligible Tulare County $490,166 53.64% Eligible Tulelake $57,260 63.50% Eligible Tuolumne County $203,229 38.07% Eligible Ukiah $108,757 49.25% Eligible Vernon $54,630 75.00% Eligible Wasco $113,573 57.01% Eligible Weed $64,114 65.41% Eligible Westmorland $60,780 77.14% Eligible Wheatland $60,224 30.21% Eligible Williams $67,634 36.54% Eligible Willits $77,266 55.82% Eligible Willows $78,377 44.56% Eligible Winters $74,302 40.32% Eligible Woodlake $75,228 62.74% Currently Ineligible Yolo County $114,499 50.42% Eligible Yountville $67,819 44.71% Eligible Yreka $85,417 59.78% Eligible Yuba County $228,607 45.13% Eligible Page 198 of 268 Department of Housing and Community Development CDBG-CV1 NOFA – June 2020 Page 5 of 5 Local Assistance Total $17,579,805 Non-Federal Tribe 1.25% $234,397 Colonia 5% $937,590 Total Local Assistance $18,751,792 State of California Operations $579,952 Program Total $19,331,744 Total Amount Page 199 of 268 Department of Housing and Community Development CDBG-CV1 NOFA – June 2020 IDIS Matrix- CDBG Eligibility Activity Codes and National Objectives Matrix Code Key - National Objective Codes (N = Not Allowed) Code Eligible Activity LMA LMC LMH LMJ URG 01 Acquisition of Property - 570.201(a) 03B Facility for Persons with Disabilities N N 03C Homeless Facilities (not operating costs) N N 03P Health Facilities N 03T Operating Costs Homeless/AIDS Patients N N N 05A Senior Services N N N 05B Services for Persons with Disabilities N N N 05C Legal Services N N 05D Youth Services N N N 05F Substance Abuse Services N N 05G Services for Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking N N N 05H Employment Training N N 05J Fair Housing Activities-Subj.to Pub.Serv.Cap N N 05K Tenant/Landlord Counseling N N N 05L Child Care Services N N N 05M Health Services N N 05N Abused and Neglected Children N N N 05O Mental Health Services N N 05Q Subsistence Payments N N N 05S Rental Housing Subsidies N N N 05T Security Deposits N N N 05U Housing Counseling Only, under 24 CFR 5.100 N N N N 05W Food Banks N N 05X Housing information and referral services N N N 06 Interim Assistance N N N 08 Relocation 09 Rental Income Loss 14B Rehab; Multi-Unit Residential N N N 14G Acquisition for Rehabilitation N N N 14H Rehabilitation Administration 14I Lead-Based Paint Abetment N N N 18A ED Assistance to For-Profits N N 18B Economic Development: Technical Assistance N N 18C Micro-Enterprise Assist. N 21A General Program Admin. - 570.206 N N N N N Please contact the Department’s Division of Housing Policy Development with questions and current status at (916) 263-2911. Page 200 of 268 1 CARES Act Programs through SBA, FEMA, IRS, Treasury, USDA, and HHS for CDBG Grantees’ Awareness for Duplication of Benefits Agency Program Name Populations Served Services Provided Program Rollout and Duration Size & Additional Notes on Eligibility Funding and operating mechanisms SBA Payment Protection Program Loans All small businesses, including non-profits, Veterans organizations, Tribal concerns, sole proprietorships, self- employed individuals, and independent contractors, with 500 or fewer employees, or no greater than the number of employees set by the SBA as the size standard for certain industries.1 The new loan program will help small businesses with their payroll and other business operating expenses. It will provide critical capital to businesses without collateral requirements, personal guarantees, or SBA fees – all with a 100% guarantee from SBA. All loan payments will be deferred for six months. Most importantly, the SBA will forgive the portion of the loan proceeds that are used to cover the first eight weeks of payroll costs, rent, utilities, and mortgage interest. Treasury and the Small Business Administration launched this program on April 3, allowing businesses to go to a participating SBA 7(a) lender, bank, or credit union, to apply for a loan, and be approved on the same day. As of April 7, the program had reached the funding limit set in the CARES Act. Maximum loan amounts up to $10 million. Small Business owners in all U.S. states and territories $349 billion of loans available. Loan forgiveness if proceeds used for payroll costs and other designated business operating expenses in the 8 weeks following the date of loan origination (due to likely high subscription, it is anticipated that not more than 25% of the forgiven amount may be for non-payroll costs). All loans under this program will have the following identical features: Interest rate of 0.5%, maturity of 2 years, first payment deferred for six months, 100% guarantee by SBA, no collateral, no personal guarantees, no borrower or lender fees payable to SBA SBA Economic Injury Disaster Loans Small Business owners in all U.S. States and territories In response to the Coronavirus (COVID-19) pandemic, small business owners in all U.S. states, Washington D.C., and territories are eligible to apply for an Economic Injury Disaster Loan advance of up to $10,000.2 Funds will be made available within three days of a successful application, and this loan advance will not have to be repaid. Loans up to $10,000. Small Business owners in all U.S. states and territories An additional appropriation of $10 billion. This advance will provide economic relief to businesses that are currently experiencing a temporary loss of revenue. Funds will be made available within three days of a successful application. This loan advance will not have to be repaid. 1 https://www.sba.gov/about-sba/sba-newsroom/press-releases-media-advisories/349-billion-emergency-small-business-capital-cleared-sba-and-treasury-begin-unprecedented-public 2 https://www.sba.gov/disaster-assistance/coronavirus-covid-19 Attachment 2 Page 201 of 268 2 Agency Program Name Populations Served Services Provided Program Rollout and Duration Size & Additional Notes on Eligibility Funding and operating mechanisms SBA Express Bridge Loans Small Business owners in all U.S. States and territories Express Bridge Loan Pilot Program allows small businesses who currently have a business relationship with an SBA Express Lender to access up to $25,000 quickly. These loans can provide vital economic support to small businesses to help overcome the temporary loss of revenue they are experiencing and can be a term loans or used to bridge the gap while applying for a direct SBA Economic Injury Disaster loan. Access up to $25,000 quickly. If a small business has an urgent need for cash while waiting for decision and disbursement on an Economic Injury Disaster Loan, they may qualify for an SBA Express Disaster Bridge Loan. SBA Debt Relief Program Small Business owners in all U.S. States and territories As part of SBA's debt relief efforts will automatically pay the principal, interest, and fees for: - current 7(a), 504, and microloans for a period of six months, and - new 7(a), 504, and microloans issued prior to September 27, 2020. For current SBA Serviced Disaster (Home and Business) Loans: If your disaster loan was in “regular servicing” status on March 1, 2020, the SBA is providing automatic deferments through December 31, 2020. Payment of applicable principal, interest, and fees, or of loan deferment, is automatic. FEMA Disaster Relief Fund State and local governments attempting to mitigate against the spread of COVID-19 and protect public health. FEMA can direct, coordinate, manage, and fund eligible response and recovery efforts associated with COVID-19 that overwhelm State resources pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act.3 Every 30 days the Administrator shall provide the Committees on Appropriations of the Senate and the House both projected and actual costs for funds provided. $25 billion set aside for major disasters declared pursuant to the Stafford Act. The other $15 billion may be used for all purposes authorized by FEMA under the CARES Act. (The other $5 billion seems to be unmentioned) $45 billion to remain available until expended. Through the DRF, FEMA can fund authorized Federal disaster support activities as well as eligible State, territorial, tribal, and local actions, such as: (1) the repair and restoration of qualifying disaster-damaged public infrastructure; (2) hazard mitigation initiatives; (3) financial assistance to eligible disaster survivors. FEMA Public Assistance Program State, territorial, tribal, and local government entities and certain private non- Under the COVID-19 Emergency Declaration described above, FEMA may Consistent with the President’s national emergency declaration for the coronavirus (COVID- President Trump declared a national emergency under Section 501(b) of the Stafford Act on March 13 in wake FEMA assistance will be provided at a 75 percent federal cost share. This assistance will 3 https://www.fema.gov/media-library/assets/documents/31789 Page 202 of 268 3 Agency Program Name Populations Served Services Provided Program Rollout and Duration Size & Additional Notes on Eligibility Funding and operating mechanisms profit organizations are eligible to apply for Public Assistance. provide assistance for emergency protective measures including, but not limited to: Management, control and reduction of immediate threats to public health and safety, Emergency medical care, Medical sheltering, and Purchase and distribution of food, provided they are not funded by the HHS/CDC or other federal agency. Final reimbursement determinations will be coordinated by HHS and FEMA. 19) pandemic on March 13, 2020, FEMA urges officials to, without delay, take appropriate actions that are necessary to protect public health and safety pursuant to public health guidance and conditions and capabilities in their jurisdictions. FEMA provides the following guidance on the types of emergency protective measures that may be eligible under FEMA’s Public Assistance Program in accordance with the COVID-19 Emergency Declaration in order to ensure that resource constraints do not inhibit efforts to respond to this unprecedented disaster. of the ongoing COVID-19 pandemic. State, territorial, tribal, and local government entities and certain private non-profit organizations are eligible to apply for Public Assistance. FEMA will not duplicate any assistance provided by HHS/CDC. require execution of a FEMA- State/Tribal/Territory Agreement, as appropriate, and execution of an applicable emergency plan. Local governments and other eligible PA applicants will apply through their respective state, tribal or territorial jurisdictions. FEMA Emergency Food and Shelter Program (EFSP) American families in sudden economic crisis. Shelter, food and supportive services to individuals and families in sudden economic crisis. EFSP was established to supplement and expand the ongoing work of local social service organizations, both nonprofit and governmental. Accordingly, EFSP funding is open to all organizations helping hungry and homeless people, as well as organizations that support those at risk of becoming hungry or homeless due to economic hardships4 $200 million allocation to program account. Nonprofit and governmental service organizations in U.S. states and territories Unlike FEMA’s disaster assistance programs authorized under the Stafford Act, EFSP is authorized by the McKinney- Vento Homeless Assistance Act of 1987 (PL 100-77). Treasury The Coronavirus Relief Fund States, Tribal governments, and units of local governments with a population above 500,000 The CARES Act requires that the payments from the Coronavirus Relief Fund only be used to cover expenses that— (1) are necessary expenditures incurred due to the public health emergency The legislation specifies that within 30 days of passage the funds will be released to states based on their relative populations, with each state receiving at least $1.25 billion. $150 billion fund. U.S. states and territories. Additional information on eligible uses of Fund disbursements by governments will be posted as it becomes available. Funds will be released to states based on their relative populations, with each state receiving at least $1.25 billion. A local government must have a population above 500,000 to qualify. 4 https://www.fema.gov/media-library/assets/documents/24422 Page 203 of 268 4 Agency Program Name Populations Served Services Provided Program Rollout and Duration Size & Additional Notes on Eligibility Funding and operating mechanisms created by COVID-19. (2) were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or government; and (3) were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. $3 billion for making payment to the District of Columbia, the Commonwealth of Puerto Rico, the United States Virgin Islands, Guam, the Commonwealth of the Northern Mariana Islands, and American Samoa. $8 billion for making payments to Tribal governments. Treasury Unemployment Insurance Provisions Makes sure self-employed and independent contractors, gig workers, can receive unemployment during the public health emergency. The bill also includes support to state and local governments and nonprofits so they can pay unemployment to their employees. Makes benefits more generous by adding a $600/week across-the-board payment increase through the end of July. For those who need extra assistance the bill provides an additional 13 weeks of benefits beyond what states typically allow. $250 billion to expand unemployment benefits. Individuals in U.S. states and territories. The expansion in unemployment benefits expires at the end of 2020 in recognition of the temporary nature of this challenge. IRS Economic Impact Payments Tax filers with adjusted gross income up to $75,000 for individuals and up to $150,000 for married couples filing joint returns will receive the full payment. For filers with income above those amounts, the payment amount is reduced by $5 for each $100 above the $75,000/$150,000 thresholds. Single filers with income exceeding Direct payment. One-time payment for eligible citizens. Up to $1,200 for single filers. Up to $2,400 for joint filers. Individuals in U.S. states and territories. The payments will be administered by the Internal Revenue Service (IRS) and function as a federally refundable tax credit. Page 204 of 268 5 Agency Program Name Populations Served Services Provided Program Rollout and Duration Size & Additional Notes on Eligibility Funding and operating mechanisms $99,000 and $198,000 for joint filers with no children are not eligible. Social Security recipients and railroad retirees who are otherwise not required to file a tax return are also eligible and will not be required to file a return. USDA Commodity Assistance Program Through CSFP, USDA distributes both food and administrative funds to participating states and Indian Tribal Organizations (ITOs). The Commodity Supplemental Food Program (CSFP) works to improve the health of low-income elderly persons at least 60 years of age by supplementing their diets with nutritious USDA Foods. Sec 1101. (g) AVAILABILITY OF COMMODITIES.—During fiscal year 2020, the Secretary of Agriculture may purchase commodities for emergency distribution in any area of the United States during a public health emergency designation. (i) FUNDING.—There are hereby appropriated to the Secretary of Agriculture such amounts as are necessary to carry out this section. Through CSFP, USDA distributes both food and administrative funds to participating states and Indian Tribal Organizations (ITOs). $450 million to Commodity Assistance Program, $150 million of which may be used for distribution. USDA Child Nutrition Programs Children from low-income families (at or below 130% of the Federal Poverty Level (FPL), or $31,590 for a family of four in school year 2016 - 2017) are eligible for free meals. Those with incomes up to 185% of the FPL are eligible for reduced price meals. Child nutrition programs help to ensure that children have access to nutrition meals and snacks in schools, summer programs, childcare centers and homes, and afterschool programs. FNS also issued guidance on meal delivery using existing authorities in summer meal programs. Waiver authority for existing program. For Congregate Meal Waivers, FNS has approved waivers from all 50 states, DC, Guam, Puerto Rico, and the Virgin Islands, enabling Summer Food Service Program (SFSP) and National School Lunch Program Seamless Summer Option (SSO) sponsors to serve meals in a non- congregate setting and at school sites during school closures related to the coronavirus. $8.8 billion. Pandemic EBT – Supplemental EBT allotments in FY2020 for the value of school meals for each eligible child in the household. USDA Supplemental Nutrition for Women, Infants and Children (WIC) The WIC target population are low-income, nutritionally at risk: - Pregnant women (through pregnancy and up The Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) provides federal grants to states for supplemental foods, health care referrals, WIC is not an entitlement program as Congress does not set aside funds to allow every eligible individual to participate in the program. WIC is a Federal grant program for which Congress authorizes a specific amount WIC operates through 1,900 local agencies in 10,000 clinic sites, in 50 State health departments, 34 Indian Tribal Organizations, the District of Columbia, and five territories (Northern Mariana, American The Families First Coronavirus Response Act provided the WIC Program with $500 million to remain available through Sept. 30, 2021 for increases in program participation. FNS will Page 205 of 268 6 Agency Program Name Populations Served Services Provided Program Rollout and Duration Size & Additional Notes on Eligibility Funding and operating mechanisms to 6 weeks after birth or after pregnancy ends). - Breastfeeding women (up to infant’s 1st birthday) - Non breastfeeding postpartum women (up to 6 months after the birth of an infant or after pregnancy ends) - Infants (up to 1st birthday). - Children up to their 5th birthday. and nutrition education for low-income pregnant, breastfeeding, and non- breastfeeding postpartum women, and to infants and children up to age five who are found to be at nutritional risk. of funds each year for the program. WIC is administered at the Federal level by FNS, and by 90 WIC state agencies, through approximately 47,000 authorized retailers. Samoa, Guam, Puerto Rico, and the Virgin Islands). work with state to ensure funding is available to state agencies that require additional funds based on enrollment. USDA Nutrition Assistance Block Grant to Territories Low-income individuals and families are eligible for benefits as determined by each Territory. The NABG Provides food assistance to low-income households in the U.S. Territories of the Commonwealth of Puerto Rico, American Samoa, and the Commonwealth of the Northern Mariana Islands, in lieu of operating a Supplemental Nutrition Assistance Program (SNAP). With the authority granted them via the block grants, the U.S. territories establish eligibility and benefit levels for their nutrition assistance programs. $200 million U.S. Territories of the Commonwealth of Puerto Rico, American Samoa, and the Commonwealth of the Northern Mariana Islands $200 million for PR, CNMI, AS. USDA Disaster Household Distribution USDA has approved targeted DHD programs for the following states and Indian Tribal Organizations (ITOs). States and Tribes may apply for the DHD program to meet specific needs when traditional channels of food are unavailable and not being replenished on a regular basis. Please check with the specific state or ITO for details on the DHD operation USDA has approved targeted DHD programs for the following states and Indian Tribal Organizations (ITOs). Please check with the specific state or ITO for details on the DHD operation USDA Summer Food Service Program Summer Food Service Program (SFSP) and National School Lunch Program Seamless Summer Option (SSO) to serve The U.S. Department of Agriculture’s (USDA) Summer Food Service Program (SFSP), also known as the Summer Meals Program, provides kids The SFSP reimburses providers who serve free healthy meals to children and teens in low-income areas during the summer months when school is not in session. The SFSP serves children and teens age 18 and younger. Serve meals in non-congregate setting and at school sites during COVID-related school closures. There are three main players involved: State agencies, sponsors, and sites. Page 206 of 268 7 Agency Program Name Populations Served Services Provided Program Rollout and Duration Size & Additional Notes on Eligibility Funding and operating mechanisms meals in non-congregate setting and at school sites during COVID-related school closures. and teens in low-income areas free meals when school is out. - State agencies administer the program and communicate with USDA. - Sponsors enter into agreements with State agencies to run the program. Schools, local government agencies, camps, faith-based and other non-profit community organizations that can manage a food service program may be SFSP sponsors. Sponsors get reimbursed by the Program and may manage multiple sites. - Sites are places in the community where children receive meals in a safe and supervised environment. Sites may be in a variety of settings, including schools, parks, community centers, health clinics, hospitals, apartment complexes, churches, and migrant centers. Sites work directly with sponsors. USDA The Emergency Food Assistance Program The Emergency Food Assistance Program (TEFAP) is a federal program that helps supplement the diets of low-income Americans, including elderly people, by providing them with emergency food assistance at no cost. Through TEFAP, the U.S. Department of Agriculture (USDA) purchases a variety of nutritious, high-quality USDA Foods, and makes those foods available to State Distributing Agencies. States provide the food to local agencies that they have selected, usually food banks, which in turn distribute the food to local organizations, such as soup kitchens and food pantries that directly serve the public. The amount of food each state receives out of the total amount of food provided is based on the number of unemployed persons and the number of people with incomes below the poverty level in the state. State agencies may adjust The Emergency Food Assistance Program (TEFAP) income eligibility guidelines to expand participation at any time; can consider categorical income eligibility (e.g. all SNAP and WIC participants). USDA Pandemic EBT As a result of the Families First Coronavirus Response Temporary emergency standards of eligibility and Waiver of existing requirements is provided upon request. State agencies may submit plans in any case in which a school is closed Secretary has authority to approve state agency plans for Page 207 of 268 8 Agency Program Name Populations Served Services Provided Program Rollout and Duration Size & Additional Notes on Eligibility Funding and operating mechanisms Act of 2020, children who would receive free or reduced-price meals if not for school closures are eligible to receive assistance under this provision. USDA is providing guidance to state agencies on plan requirements in order to receive approval. levels of benefits for free or reduced-price meals. for at least 5 consecutive days during a public health emergency designation during which the school would otherwise be in session. temporary emergency standards of eligibility and levels of benefits under the Food and Nutrition Act of 2008. Children eligible for free or reduced-price meals if not for the school closure are eligible under this provision. USDA Supplemental Nutrition Assistance Program Emergency Allotments USDA has granted waivers to all states, allowing for the issuance of emergency allotments (supplements) based on a public health emergency declaration by the Secretary of Health and Human Services under section 319 of the Public Health Service Act related to an outbreak of COVID-19 when a state has also issued an emergency or disaster declaration. SNAP provides nutrition benefits to supplement the food budget of needy families so they can purchase healthy food and move towards self- sufficiency. Waiver of existing program requirements is provided upon request. Options for plan adjustments include a number of approaches to easing states’ workload to facilitate processing the large number of new applications expected. For example, USDA has already allowed states to extend certification periods and take other measures to keep current participants from having their cases closed when they cannot conduct business online or remotely. USDA also has allowed states to modify their application processes to streamline operations, for example by reducing interview requirements and adapting telephone signature procedures. The Act allows USDA to approve state plans to adjust their SNAP operations and procedures to help states manage their workload under current conditions. Page 208 of 268 9 Agency Program Name Populations Served Services Provided Program Rollout and Duration Size & Additional Notes on Eligibility Funding and operating mechanisms HHS Community Living Allocation Older adults in need of meals. These programs provide meals to more than 2.4 million older adults each year, both through home delivery and in places like community centers. The need for these services, particularly home- delivered and packaged meals, has increased as community measures to slow transmission of COVID-19 have closed meal sites and have left many family caregivers unable to assist their older loved ones. Funding has been provided to states, territories, and tribes for subsequent allocation to local meal providers. Grant amounts are determined based on the population- based formulas defined in the Older Americans Act. $250 million in grants from the Administration for Community Living (ACL) to help communities provide meals for older adults. Labor Dislocated Worker Grants Workers laid off because of impact from COVID-19. Grants for temporary employment and training services, including humanitarian assistance, clean-up and mitigation associated with the virus, and job training for industries still hiring during the health emergency. Grants will be made in installments to state and local workforce programs, with the first 26 grants totaling $131 million awarded on April 15, 2020. States and other eligible entities may also apply for Employment Recovery DWGs to provide reemployment services to eligible individuals $345 million made available through state and local workforce programs. *Note on Duplication of Benefits Federal disaster law prohibits the provision of federal assistance in excess of need. Before paying a cost with federal disaster assistance, a Federal agency must check to see that the assistance will not cause a duplication of benefits, meaning that the cost has not or will not be paid by another source. HUD grantees are required to prevent the duplication of benefits when carrying out HUD-funded programs to provide disaster assistance. Knowing the other sources of assistance that may be available to pay for coronavirus-related needs can help grantees prevent duplication of benefits in two ways. First, it helps grantees design programs that target needs that are unlikely to be addressed by other sources. Second, it helps grantees know which sources of assistance it needs to look for when completing a duplication of benefits check before providing assistance to individuals, households, and entities. Page 209 of 268 10 Assistance is not prohibited to meet needs that remain after considering other federal, state, local or philanthropic financial assistance. Private, unsubsidized loans generally are not considered a duplication of benefits. In some cases, subsidized loans do not cause a duplication, if all assistance is used for disaster-related needs. More specific information about how to comply with this requirement is available from HUD. Page 210 of 268 Department of Housing and Community Development CDBG-CV1 NOFA – June 2020 JURISDICATION ALLOCATIONS Housing Element Eligibility status is as of June 1, 2020. This is a static list. Ineligible jurisdictions are encouraged to resolve Housing Element issues as early to be able to participate in the CDBG-CV1 funding. Eligible jurisdictions that fail to meet Housing Element timelines may be ineligible at application. For additional information and assistance, please contact Paul McDougall at paul.mcdougall@hcd.ca.gov. Jurisdiction Low-Mod Income percentages are based on HUD’s 2020 Area Benefit instructions. Jurisdiction CDBG-CV1 Allocation Jurisdiction-Wide % Low-Mod Income Housing Element Eligibility Alpine County $56,890 39.82% Currently Ineligible Alturas $66,337 48.47% Eligible Amador City $55,037 46.67% Currently Ineligible Amador County $112,462 38.76% Eligible American Canyon $98,383 33.80% Eligible Anderson $86,899 61.16% Currently Ineligible Angels $68,004 43.94% Eligible Arcata $147,657 67.47% Eligible Artesia $113,758 53.95% Eligible Arvin $116,166 66.80% Eligible Atwater $132,653 49.81% Eligible Auburn $100,421 43.22% Eligible Avenal $87,639 74.18% Eligible Benicia $118,575 23.60% Eligible Biggs $59,113 58.07% Eligible Bishop $70,042 49.67% Eligible Blue Lake $57,075 39.69% Currently Ineligible Brawley $126,725 52.15% Eligible Butte County $279,919 45.99% Eligible Calaveras County $173,220 41.57% Eligible Calexico $170,998 51.68% Eligible Calimesa $74,302 38.19% Eligible Calipatria $64,484 57.63% Eligible Calistoga $71,338 54.19% Eligible Capitola $88,010 52.78% Eligible Carmel-by-the-Sea $68,560 28.46% Eligible Chowchilla $92,456 61.49% Eligible Clearlake $122,279 71.16% Eligible Coalinga $86,343 40.56% Eligible Colfax $60,224 56.79% Eligible Colusa $71,894 47.70% Eligible Colusa County $69,856 38.92% Eligible Corcoran $95,420 67.17% Eligible Corning $77,451 66.47% Eligible Crescent City $67,634 62.71% Eligible Attachment 3 Page 211 of 268 Department of Housing and Community Development CDBG-CV1 NOFA – June 2020 Page 2 of 5 Jurisdiction CDBG-CV1 Allocation Jurisdiction-Wide % Low-Mod Income Housing Element Eligibility Del Norte County $118,019 45.60% Eligible Dinuba $124,317 60.81% Eligible Dixon $96,716 38.99% Eligible Dorris $55,593 72.58% Eligible Dos Palos $69,301 65.38% Currently Ineligible Dunsmuir $60,224 62.58% Eligible El Dorado County $403,103 34.73% Eligible Etna $56,149 68.57% Eligible Eureka $157,290 50.52% Eligible Exeter $81,897 54.96% Eligible Farmersville $82,268 59.18% Eligible Ferndale $59,483 34.69% Eligible Firebaugh $79,859 61.04% Eligible Fort Bragg $89,492 52.65% Eligible Fort Jones $57,816 47.96% Eligible Fortuna $90,974 49.51% Eligible Fowler $67,819 49.83% Eligible Glenn County $89,492 48.08% Eligible Grass Valley $113,573 65.31% Eligible Greenfield $117,278 64.77% Eligible Gridley $77,451 45.79% Eligible Grover Beach $101,532 53.61% Eligible Guadalupe $84,676 69.04% Eligible Gustine $61,521 46.42% Eligible Hidden Hills $59,668 18.33% Eligible Hollister $151,177 45.57% Eligible Holtville $69,115 59.48% Eligible Humboldt County $289,181 46.58% Eligible Huron $83,379 70.69% Eligible Imperial $76,525 20.91% Eligible Imperial County $145,805 48.54% Eligible Indian Wells $74,302 23.11% Eligible Industry $54,815 65.85% Eligible Inyo County $86,899 41.44% Eligible Ione $63,003 38.75% Eligible Jackson $73,191 49.71% Eligible King City $112,462 68.41% Eligible Kings County $137,099 46.93% Eligible Lake County $202,859 51.44% Currently Ineligible Lakeport $66,337 41.50% Currently Ineligible Lassen County $85,417 38.47% Eligible Lemoore $121,724 41.05% Eligible Page 212 of 268 Department of Housing and Community Development CDBG-CV1 NOFA – June 2020 Page 3 of 5 Jurisdiction CDBG-CV1 Allocation Jurisdiction-Wide % Low-Mod Income Housing Element Eligibility Lincoln $170,442 33.27% Eligible Lindsay $98,198 67.17% Eligible Live Oak $75,043 55.17% Eligible Livingston $91,159 41.01% Eligible Loomis $68,375 24.55% Eligible Los Banos $157,845 52.59% Eligible Loyalton $56,519 55.81% Currently Ineligible Madera County $229,904 47.90% Eligible Mammoth Lakes $68,375 53.34% Eligible Maricopa $55,778 60.66% Currently Ineligible Marina $132,097 46.32% Eligible Mariposa County $107,645 38.31% Eligible Marysville $92,456 56.37% Eligible McFarland $94,493 75.01% Eligible Mendocino County $293,812 45.87% Eligible Merced County $261,024 51.54% Eligible Modoc County $63,929 48.50% Currently Ineligible Mono County $64,484 50.27% Eligible Montague $57,445 43.29% Eligible Mount Shasta $75,228 45.91% Eligible Napa County $120,057 41.84% Eligible Nevada City $65,966 48.00% Eligible Nevada County $257,134 39.32% Eligible Orange Cove $84,861 75.54% Currently Ineligible Orland $77,451 55.25% Eligible Oroville $114,870 55.20% Eligible Pacific Grove $99,495 23.93% Eligible Palos Verdes Estates $80,971 15.31% Eligible Parlier $111,906 71.45% Eligible Pismo Beach $83,379 43.06% Eligible Placer County $382,171 31.45% Eligible Placerville $92,826 55.93% Eligible Plumas County $101,532 41.09% Eligible Plymouth $56,334 55.42% Eligible Point Arena $56,334 53.85% Eligible Portola $63,003 59.34% Eligible Rancho Mirage $144,323 34.32% Eligible Red Bluff $103,941 58.69% Eligible Rio Dell $66,152 48.88% Currently Ineligible Rio Vista $80,600 43.80% Eligible Riverbank $102,273 35.70% Eligible San Benito County $101,532 45.98% Eligible San Joaquin $65,781 76.81% Eligible Page 213 of 268 Department of Housing and Community Development CDBG-CV1 NOFA – June 2020 Page 4 of 5 Jurisdiction CDBG-CV1 Allocation Jurisdiction-Wide % Low-Mod Income Housing Element Eligibility San Juan Bautista $63,558 51.56% Eligible San Juan Capistrano $198,413 51.84% Eligible Sand City $56,112 62.90% Eligible Sanger $129,689 47.09% Eligible Santa Cruz County $475,347 50.09% Eligible Scotts Valley $86,899 24.62% Eligible Shasta County $240,833 42.64% Currently Ineligible Shasta Lake $85,602 44.42% Eligible Sierra County $56,519 42.56% Eligible Siskiyou County $119,130 50.10% Eligible Solano County $107,460 39.35% Eligible Soledad $101,347 56.49% Eligible Sonora $76,525 54.59% Eligible South Lake Tahoe $138,951 59.15% Eligible St. Helena $74,487 36.53% Eligible Suisun City $129,689 41.31% Eligible Susanville $78,007 42.62% Eligible Sutter County $97,457 40.84% Eligible Sutter Creek $65,781 50.48% Eligible Taft $75,784 45.35% Eligible Tehama $54,815 47.56% Currently Ineligible Tehama County $156,586 47.18% Eligible Trinidad $55,222 27.27% Eligible Trinity County $101,903 48.72% Eligible Truckee $87,639 27.72% Eligible Tulare County $490,166 53.64% Eligible Tulelake $57,260 63.50% Eligible Tuolumne County $203,229 38.07% Eligible Ukiah $108,757 49.25% Eligible Vernon $54,630 75.00% Eligible Wasco $113,573 57.01% Eligible Weed $64,114 65.41% Eligible Westmorland $60,780 77.14% Eligible Wheatland $60,224 30.21% Eligible Williams $67,634 36.54% Eligible Willits $77,266 55.82% Eligible Willows $78,377 44.56% Eligible Winters $74,302 40.32% Eligible Woodlake $75,228 62.74% Currently Ineligible Yolo County $114,499 50.42% Eligible Yountville $67,819 44.71% Eligible Yreka $85,417 59.78% Eligible Yuba County $228,607 45.13% Eligible Page 214 of 268 Department of Housing and Community Development CDBG-CV1 NOFA – June 2020 Page 5 of 5 Local Assistance Total $17,579,805 Non-Federal Tribe 1.25% $234,397 Colonia 5% $937,590 Total Local Assistance $18,751,792 State of California Operations $579,952 Program Total $19,331,744 Page 215 of 268 RESOLUTION NO. 2020-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2020 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM- CORONAVIRUS RESPONSE ROUND 1 (CDBG-CV1) NOFA DATED JUNE 5, 2020 BE IT RESOLVED by the City Council of the City of Ukiah as follows: SECTION 1: The City Council has reviewed and hereby approves the submission to the State of California of one application, in the aggregate amount of not to exceed $108,757, for the following CDBG-CV1 activities, pursuant to the June 2020 CDBG-CV1 NOFA: City of Ukiah Public Facility Improvement Project Not to Exceed $ 90,269 General Administration Not to Exceed $ 18,488 Total Not to Exceed $108,757 SECTION 2: The City has committed the use of Program Income for activities within its 2019-2020 CDBG application and acknowledges no Program Income is authorized or approved for the CDBG-CV1 activities described in Section 1. SECTION 3: The City acknowledges compliance with all state and federal public participation requirements in the development of its application. SECTION 4: The City hereby authorizes and directs the City Manager to execute and deliver the application and act on the City's behalf in all matters pertaining to the application. SECTION 5: If an application is approved, the City Manager is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant. SECTION 6: If an application is approved, the City Manager is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant. Attachment 4 Page 216 of 268 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah held on September 16, 2020 by the following vote: AYES: NOES: ABSTAIN: ABSENT: __________________________________ Douglas F. Crane, Mayor Ukiah City Council STATE OF CALIFORNIA City of Ukiah ATTEST: I, Kristine Lawler, City Clerk of the City of Ukiah, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 16th day of September, 2020. Kristine Lawler, City Clerk of the City of Ukiah of the State of California By: _____________________________________ Page 217 of 268 Page 1 of 2 Agenda Item No: 12.a. MEETING DATE/TIME: 9/16/2020 ITEM NO: 2020-352 AGENDA SUMMARY REPORT SUBJECT: Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus (COVID-19) Emergency Including Operational Preparedness and Response; Continuity of City Operations and Services; Community and Business Impacts; and Any Other Related Matters. DEPARTMENT: City Manager / Admin PREPARED BY: Tami Bartolomei, Office of Emergency Management Coordinator PRESENTER: Tami Bartolomei, Office of Emergency Management Coordinator ATTACHMENTS: None Summary: The City Council will receive a status report and consider any action or direction related to the Novel Coronavirus (COVID-19) Emergency including operational preparedness and response; continuity of City operations and services; community and business impacts; and any other related matters. Background: On March 4, 2020, California Governor Gavin Newsom declared a State of Emergency in California in response to the COVID-19 pandemic. The County of Mendocino declared a State of Emergency related to the COVID-19 on March 4, 2020. On March 17, 2020, the City Manager acting as the Director of Emergency Services declared the existence of a local emergency. On March 18, 2020, City Council approved a Resolution ratifying the proclamation declaring the existence of a local emergency. Since the onset of the emergency, the City of Ukiah has worked to respond to the public health and safety needs of the community in cooperation with the County of Mendocino and other partners. The local response for public health is lead regionally by the County of Mendocino and the County's Public Health Officer. In addition, the City of Ukiah has worked to maintain the continuity of public services including public safety, water, sewer, electric, airport, public works, and other essential activities. Discussion: As the coronavirus “COVID-19” continues to evolve, the City of Ukiah continues to monitor the situation and respond to emerging needs of the community. The City is in continued contact with local and state agencies, as well as community partners, hospitals, schools, and neighboring cities to ensure we have the most updated information pertaining to COVID-19 and are coordinating efforts. Reports and/or information from the City of Ukiah's Emergency Operation Center (EOC) will include: * Emergency Operation Center (EOC) Status * COVID-19 Case Updates * Public Information Officer * Medical Services * School/Education Page 218 of 268 Page 2 of 2 * Public Safety (Police/Fire/EMS) * Shelter in Place Monitoring and Compliance * Community Service Groups * Homeless Response * Business Impacts/Services * Public Infrastructure/Construction Status * City Finance * Recovery Efforts and Planning * Other Related matters Staff will provide a status report to City Council and will seek direction or action on operational preparedness and response; continuity of City operations and services; community and business impacts; and any other related matters. Go to the City's website (www.cityofukiah.com) for direct access to information related to the Novel Coronavirus (COVID-19) emergency including local updates, City Services, Community/Resident Information, and Business Resources. Recommended Action: Receive status report and consider any action or direction related to the Novel Coronavirus (COVID-19) Emergency including operational preparedness and response; continuity of City operations and services; community and business impacts; and any other related matters. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Sage Sangiacomo, City Manager Page 219 of 268 Page 1 of 2 Agenda Item No: 12.b. MEETING DATE/TIME: 9/16/2020 ITEM NO: 2020-563 AGENDA SUMMARY REPORT SUBJECT: Follow-up Review of Unfunded Accrued Liability Financing Strategy with CalPERS and Approval of Recommended Repayment Plan. DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Dan Buffalo, Finance Director; Eric Scriven and Mike Meyer, NHA Advisors ATTACHMENTS: 1. Ukiah UAL Restructuring Analysis 200910 Summary: On August 19, 2020, Council approved a financing strategy to more cost-effectively manage the City's unfunded accrued pension liability ("UAL") with CalPERS and directed staff to complete work finalizing it for Council consideration and approval. The City's financing team, consisting of the budget ad hoc, City Manager's Office, Finance Department, City's registered municipal advisor, bond counsel, and underwriter have completed the final recommended plan. Background: In 2019, the Finance Department commissioned a report by NHA Advisors, the City’s Registered Municipal Advisor, to analyze and provide recommendations to address its UAL with CalPERS. The report was presented to Council on August 19, 2020. The UAL represents the City’s share of CalPERS estimated liabilities to meet pension benefit obligations earned by current and past City employees and the assets available to fund them. It is an existing debt, reported by the City on the face of its audited financial statements and owed to those employees. CalPERS is responsible to make the annuity payments, but the City is responsible for funding them. Over the last seven years, the City's aggregate UAL for its CalPERS Miscellaneous, Safety Fire, and Safety Police Plans has grown from $25 million to about $56 million (estimated for 6/30/2021 by CalPERS). The UAL will likely be increasing again after incorporation of the 6.7 percent FYE 2019 returns and 4.7 percent returns for FYE 2020. The UAL represents the shortfall/gap between what is actuarially expected to be needed to pay retiree benefits over time compared to the current assets on hand and expected earnings on those assets from City contributions, employee contributions and past CalPERS earnings. The $56 million of UAL debt is reduced over time through payments required by CalPERS. The payments are defined through multiple amortization schedules over 2 to 30 years, and interest is charged to the City at the current rate of 7.0 percent. Pension cost increases are the largest financial challenge facing most cities throughout the state and are primarily due to factors outside the City’s control, including discount rate changes, assumption changes made by CalPERS and investment returns that were below expectations. In fiscal year 2021 alone the City paid CalPERS over $4.1 million for its annual UAL installment. This was a budgetary expenditure not required of the City prior to 2008. Council considered various payment shapes for a pension bond to refinance the City's UAL. Council members provided staff with their individual preferences for the kind of shape in the final recommendation, balancing the two objectives of the plan: 1) lowering overall costs of the UAL and 2) providing budgetary savings, or resiliency, so that the effect of rising UAL costs could be normalized and less impactful to the City's ability to maintain service delivery over the next 27 years. Page 220 of 268 Page 2 of 2 Discussion: The final recommended repayment shape presented here (Attachment 1) is the result of a thorough evaluation of options available to the City, including specific scenario analysis to ensure that this plan achieves both objectives in the near, intermediate, and long-term. Notably, staff was careful in its analysis of scenarios where CalPERS did not achieve its investment return targets, particularly in the early years of the plan when the City is most susceptible to negative impacts. This plan accounts for that possibility, providing a required level of resiliency to better ensure the City remains in a positive condition under the plan even if CalPERS's investment returns are poor or even negative. As opposed to significant annual increases under the current payment structure imposed by CalPERS, this plan involves a lower, more steady increase in annual contributions with a gradual and steady decrease in payments during the last years. Net present value savings over the term of the plan are estimated at $12.3 million with average annual budgetary savings in the escalating years estimated to be $1.4 million. It maximizes potential interest cost savings, flattens the payment curve to mitigate significant annual budgetary increases, and aligns the payment shape in later years to more closely align the declining payments projected by CalPERS, which was noted as of particular concern of individual council members. Staff affirms this recommended payment plan is the most beneficial alternative to the City. Recommended Action: Approve final recommended unfunded accrued liability financing strategy and payment shape as presented by staff. BUDGET AMENDMENT REQUIRED: CURRENT BUDGET AMOUNT: PROPOSED BUDGET AMOUNT: FINANCING SOURCE: PREVIOUS CONTRACT/PURCHASE ORDER NO.: COORDINATED WITH: Page 221 of 268 Sensitivity Analysis: (1) No Dissavings CalPERS Earns -2.5% in First Year After Pension Bond Issued 1 New payments (Purple dotted) would be significantly higher than currently scheduled (above blue bars) Lowest resiliency to near term downturn in PERS returns $(1.0) $(0.5) $- $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 $3.5 $4.0 $4.5 $5.0 $5.5 $6.0 $6.5 $7.0 $7.5 $8.0 20 2 1 20 2 2 20 2 3 20 2 4 20 2 5 20 2 6 20 2 7 20 2 8 20 2 9 20 3 0 20 3 1 20 3 2 20 3 3 20 3 4 20 3 5 20 3 6 20 3 7 20 3 8 20 3 9 20 4 0 20 4 1 20 4 2 20 4 3 20 4 4 20 4 5 20 4 6 20 4 7 20 4 8 20 4 9 20 5 0 20 5 1 Mi l l i o n s Current UAL Payments New UAL from -2.5% Returns if No Pension Bond 80% UAL LRB: Esc. Payments (23 Years) New Payments if -2.5% PERS Returns First Year Metrics 80% UAL LRB: Esc. Payments (23 Years) UAL Funded ($)$45,713,374 UAL Funded (%)80% New Funded Ratio 93% Average Life of New Debt 13.7 Years All-In Interest Rate 3.85% PV Savings (%)28.71% PV Savings ($)$13,122,735 Cumulative Savings $15,860,568 Savings From 2021 to 2037 $14,782,245 Average Savings (2021-2037)$869,544 Page 222 of 268 80% UAL LRB -FINAL RECOMMENDED SHAPE 1% Escalating Payments with Linear Decline (28 Years) 2 $(1.0) $(0.5) $- $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 $3.5 $4.0 $4.5 $5.0 $5.5 $6.0 20 2 1 20 2 2 20 2 3 20 2 4 20 2 5 20 2 6 20 2 7 20 2 8 20 2 9 20 3 0 20 3 1 20 3 2 20 3 3 20 3 4 20 3 5 20 3 6 20 3 7 20 3 8 20 3 9 20 4 0 20 4 1 20 4 2 20 4 3 20 4 4 20 4 5 20 4 6 20 4 7 20 4 8 20 4 9 20 5 0 20 5 1 Mi l l i o n s Current UAL Payments 80% UAL LRB - 1% Esc. Payments; Linear Decline (28 Years) Metrics 80% UAL LRB -1% Esc. Payments; Linear Decline (28 Years) UAL Funded ($)$45,713,374 UAL Funded (%)80% New Funded Ratio 93% Average Life of New Debt 17.2 Years All-In Interest Rate 3.95% PV Savings (%)26.80% PV Savings ($)$12,252,804 Cumulative Savings $8,017,194 Savings From 2021 to 2037 $24,114,734 Average Savings (2021-2037)$1,418,514 Page 223 of 268 Appendix to Recommended Shape Page 224 of 268 Sensitivity Analysis: (3) 1% Escalating to 2042 + Decline to 2050 CalPERS Earns -2.5% in First Year After Pension Bond Issued 4 New payments (blue dotted) are about same level as currently scheduled (blue bars) Decent resiliency to near term downturn in PERS returns $(1.0) $(0.5) $- $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 $3.5 $4.0 $4.5 $5.0 $5.5 $6.0 $6.5 $7.0 $7.5 $8.0 20 2 1 20 2 2 20 2 3 20 2 4 20 2 5 20 2 6 20 2 7 20 2 8 20 2 9 20 3 0 20 3 1 20 3 2 20 3 3 20 3 4 20 3 5 20 3 6 20 3 7 20 3 8 20 3 9 20 4 0 20 4 1 20 4 2 20 4 3 20 4 4 20 4 5 20 4 6 20 4 7 20 4 8 20 4 9 20 5 0 20 5 1 Mi l l i o n s Current UAL Payments New UAL from -2.5% Returns if No Pension Bond 80% UAL LRB - 1% Esc. Payments; Linear Decline (28 Years) New Payments if -2.5% PERS Returns First Year Page 225 of 268 $(1.0) $(0.5) $- $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 $3.5 $4.0 $4.5 $5.0 $5.5 $6.0 20 2 1 20 2 2 20 2 3 20 2 4 20 2 5 20 2 6 20 2 7 20 2 8 20 2 9 20 3 0 20 3 1 20 3 2 20 3 3 20 3 4 20 3 5 20 3 6 20 3 7 20 3 8 20 3 9 20 4 0 20 4 1 20 4 2 20 4 3 20 4 4 20 4 5 20 4 6 20 4 7 20 4 8 20 4 9 20 5 0 20 5 1 Mi l l i o n s Current UAL Payments 80% UAL LRB - 1% Esc. Payments; Linear Decline (28 Years) PV UAL Payments PV New Payments 80% UAL LRB 1% Escalating Payments with Linear Decline (28 Years) 5Note: Present Value savings assume a 2% discount rate. Page 226 of 268 Page 1 of 2 Agenda Item No: 12.c. MEETING DATE/TIME: 9/16/2020 ITEM NO: 2020-564 AGENDA SUMMARY REPORT SUBJECT: Approval of Contract Amendment with Carollo Engineers for the Design Efforts of the Recycled Water Phase 4 Project. DEPARTMENT: Public Works PREPARED BY: Jason Benson, Senior Civil Engineer, Tim Eriksen, Public Works Director/City Engineer PRESENTER: Tim Eriksen, Director of Public Works/City Engineer ATTACHMENTS: 1. Amendment No 7_9Sept2020 Summary: The City Council will consider giving approval of a Contract Amendment with Carollo Engineers for the design efforts of the Recycled Water Phase 4 project. Background: The City Council approved Contract Amendments and the budget required for Carollo Engineers to continue with Recycled Water Phase 4 Design on November 7, 2018. The items issued in the Scope of Work to perform are Tasks 1-9: Project Management, Funding, Preliminary Design, Permitting and Easement, Field Investigation Services and Hydraulics, Bid Support, Engineering Services during Construction, and Construction Management. This work is to be completed with the issued budget of $2,627,484.75. Two amendments, numbers 5 and 6, have been issued to the Carollo Contract 1314231 for Phase 4 design work. Amendment 5 for Tasks 1-3: Project Management, Funding, Preliminary Design; and, Amendment 6 for Task 5: Field Investigation Services and Hydraulics. These amendments were approved 1/16/2019 and 5/3/2019, respectively. The four prior amendments approved for this contract work were for: additional geotechnical and environmental work, Recycled Water Phase 3 design, Chlorine Contact Basin (CCB) design, and additional CCB and Recycled Water Phase 3 design. The 30% Design drawings and the Preliminary Design Report (PDR) were completed and submitted to the City in August 2019. This information was used by Carollo to submit an application for the State Revolving Fund (SRF) funding and coordination with the State. Discussion: The overall recycled water pipeline layout and the appurtenances of it have been revised since the last submittal of deliverables (August 2019). The revision includes: eliminating the storage ponds at the golf course, a storage tank and pump station designed for the golf course, the pipeline alignment adjusted to not pass through the golf course, design a pipe/pedestrian bridge for Pomolita Field, and submit an additional design package (60% design) for review. Carollo Engineers has prepared a revised Scope of Work and the necessary actions to perform Task 1-9. This includes a No Cost Change Order for the additional work for Task 1-6. The added cost is augmented by the cost reduction of Task 9: Construction Management, that will be performed by City Staff. Carollo Engineers has prepared a revised budget for the remaining and modified Tasks to complete at $1,860,781.22, which is within the original contract budget of $2,627,484.75 (Attachment 1). Page 227 of 268 Page 2 of 2 Recommended Action: Approve Contract Amendment Seven with Carollo Engineeers for the Design Efforts of the Recycled Water Phase 4 Project. BUDGET AMENDMENT REQUIRED: $0 CURRENT BUDGET AMOUNT: 83027330.80230.15062: $2,627,484.75 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: Water Fund- 82000000.30007 PREVIOUS CONTRACT/PURCHASE ORDER NO.: Carollo - COU No. 1314-231 COORDINATED WITH: Tim Eriksen, Director of Public Works/City Engineer Page 228 of 268 Amendment No. 7 to Agreement for Professional Consulting Services COU NO 1314-231-A7 CITY OF UKIAH AMENDMENT NO. 7 TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES DATED SEPTEMBER 4, 2020 TERMS AND CONDITIONS All terms and conditions of the Agreement for Professional Consulting Services dated July 4, 2014 shall remain in force and effect except as modified in amendments. AUTHORIZATION Upon execution of this amendment, service provider is authorized to provide the service described under the Scope of Additional Work identified in this Amendment No. 7. SCOPE OF ADDITIONAL WORK Work authorized by this amendment shall include that work described in the Subject Letter dated November 1, 2018 and the No Cost Change Order dated August 18, 2020. 1. Task 1 – Project Management and Meetings 2. Task 2 – SRF Funding Applications and Coordination 3. Task 3 – Preliminary Design 4. Task 4 – Permitting & Easement 5. Task 5 – Field Investigative Services & Hydraulics 6. Task 6 – Final Design A copy of said work is included in this Seventh Amendment and referred to as Attachment 1. COMPENSATION Compensation for the performance of the additional work shall be made on a time and expense basis at Consultant’s customary fees as listed in Attachment 2. Expenses shall not exceed a maximum total cost of $1,103,626 for a revised total contract amount of $6,042,964. ATTACHMENT 1 Page 229 of 268 Amendment No. 7 to Agreement for Professional Consulting Services CAROLLO ENGINEERS CITY OF UKIAH BY: BY: _________________ _ PRINCIPAL SAGE SANGIACOMO CITY MANAGER Brian Avon Anne Prudhel _________________ _ _ PRINT NAME DATE September 4, 2020 DATE Page 230 of 268 ATTACHMENT 1 Page 231 of 268 EXHIBIT A CITY OF UKIAH RECYCLED WATER PROJECT – PHASE 4 DESIGN, ESDC, and CM SCOPE OF WORK November 1, 2018 BACKGROUND The City of Ukiah (OWNER) has requested Carollo Engineers (ENGINEER) develop a design, ESDC, and CM scope and budget for Phase 4 of the Recycled Water Pipeline Project (Project) as defined in the Feasibility Study dated December 2012. The project will include approximately 19,000 linear feet of 8 to 16-inch recycled water pipeline (including crossings of US 101, the railroad, Gibson Creek, and Orr Creek), a recycled water storage tank (approximate size of 1 MG), and a recycled water pump station with capacity up to 4 MG/day. The scope will also include all field work, funding, permitting, and right-of-way acquisition work to support the design and construction of the project. In addition to the recycled water distribution facilities, the Project will include improvements at the plant to support operation of the recycled water system. These improvements will include the following: · Refurbish 4 existing package clarifier/filter AWT units: o Replace 4 existing analog pressure sensors used to initiate settled sludge blowdown cycle with 4 digital pressure switches o Replace 8 existing analog pressure sensors used to initiate filter backwash cycle with 4 digital differential pressure switches o Replace existing PLCs and program to incorporate new digital pressure and digital differential pressure switches · Replace existing chlorine residual analyzer 3 (at the backwash pumping station) and chlorine residual analyzer 4 (at the dechlorination structure) with probe-type analyzers · Replace one primary coagulant (ferric chloride) feed pump with smaller capacity pump to provide sufficient turndown for low-demand periods · Install motor-operated valve and valve vault on existing 24-inch FW/RW diversion line west of the dechlorination structure. · Add digester feed alkalinity storage and feed system to handle increased settled sludge/waste filter backwash ferric hydroxide sludge production Carollo will lead the engineering effort as a continuation of the Phase 1-3 Design and Construction services provided. SMB Environmental will continue to support the project, being contracted directly with the City. NHC will conduct the surge analysis, JDH will provide corrosion Page 232 of 268 design services, and local consultants will provide surveying and geotechnical services totaling approximately 12% of the overall contract amount. Local sub consultants will provide the following services: · Crawford & Associates – Geotechnical Investigation, Corrosion Analysis. · Rau & Associates – Surveying, Existing Utility Investigation, Easement Acquisition Assistance. SCOPE OF WORK TASK 1 – PROJECT MANAGEMENT Task 1.1 - Project Administration Administer the project and subconsultants to maintain project schedule and budget. The project progress and budget status will be included in monthly progress reports that will be attached to billing invoices. Additionally, the monthly progress report will include a list of work completed for the time period and what is expected in the coming period. Task 1.2 - Meetings Coordinate the project tasks between the City, subconsultants, stakeholders (including Ag Bureau, Flood Control District, and the San District), and other agencies as required through project meetings. Prepare an agenda and meeting minutes for each of these meetings. Anticipated project meetings are identified below: · Project Kick-off Meeting (City offices) · Monthly Project Status Meetings (Conference call) (Assume 12 total) · Stakeholder Meeting (City offices) · PDR Review Meeting (City offices) · 90% Review Meeting (City offices) Task 1.3 – Quality Control Quality control will be monitored throughout the entirety of the Project. We will review deliverables provided by subconsultants prior to forwarding to the City. Any document developed by Carollo will be peer reviewed internally prior to delivering to the City. Task 1.4 – Coordination with Golf Course Improvements Coordinate with the designer of the golf course facilities to confirm recycled water delivery needs, elevations, etc that will impact the recycled water system design. Task 1 Deliverables: · Monthly invoices · Monthly status reports · Meeting agendas and minutes Page 233 of 268 TASK 2 - SRF FUNDING DOCUMENTATION ASSISTANCE & APPLICATION 2.1 - SRF Documentation & Support Carollo will support the City with funding applications for the CA SRF grant/loan program and the US Bureau of Reclamation (Reclamation). It is assumed that Carollo will be developing the SRF loan packages for General, Technical, and Financial (mainly City) and be delivering a complete package by December 31, 2018 in order for the City to be on the States fundable list for 2020. The environmental package will be developed by others. This task includes uploading the all four packages and reference documents to the State’s electronic FAAST system. The Reclamation grants have an approximately 75 page application limit and are estimated to take approximately 140 hours to complete as they have to be developed from a ‘project selling’ angle. Task 2 Assumptions: · OWNER will provide required financial statements. · OWNER will provide required resolutions. · Carollo will develop documentation for the following packages: General, Technical, and assist with Financial. Task 2 Deliverables: · Grant Application Documentation (75 page limit). · General, Technical, Environmental, and Financial SRF Application packages. TASK 3 – PRELIMINARY DESIGN 3.1 – Confirm Phase 4 System Customers & Demands Review the recommended alternative from the Feasibility Study as well as the demand profile generated during Phase 1-3 design to identify the preferred system configuration for the Phase 4 system while maintaining uninterrupted recycled water delivery to Phase 1-3 customers. Confirm water delivery schedule (summer/winter/day/night) to determine minimum and maximum pump flows. The design hydraulic loading will be included in the updated model as part of tasks 2.3-2.5. 3.2 – Evaluate and Optimize Chemical Usage at the AWT. Evaluate current chemical usage and optimize. The goal of the AWT chemical addition evaluation is to minimize the quantity of primary coagulant addition in order to minimize the quantity of chemical sludge production, as the chemical sludge in the clarifier blowdown and waste filter backwash ends up in the anaerobic digester feed where it can affect digester alkalinity and performance. Consultant will review existing chemical feed operations procedures and recommend a routine jar test procedure to determine optimum primary coagulant and polymer addition based on secondary effluent water quality. Consultant will evaluate the clarifier component internals and recommend physical modifications to improve clarifier efficiency and Page 234 of 268 minimize primary coagulant and polymer demand. Results of this task will be used to inform the design of the ferric chloride feed pump replacement and digester feed alkalinity storage. 3.3 – Develop Design Criteria Review pipeline design criteria used in Phase 1-3 Design and confirm suitability for Phase 4 delivery to the uphill receivers. Develop design criteria for the system storage, pump station, and electrical equipment based on the results of Task 3.1. Develop criteria to be used in the design of the AWT improvements. 3.4 – Storage and Pump Station Siting Analysis Review the area within and around the Water Treatment Plant (WTP) to identify sites with sufficient area for a pump station and 1MG reservoir (~75 ft diameter). Evaluate the alternatives with respect to environmental, accessibility (for connection to Phase 3 and Phase 4 pipeline facilities), geotechnical conditions, and property acquisition needs. Based on the analysis and discussions with the City, recommend a preferred site. 3.5 - Update Model, Confirm Preliminary Routing & Sizing Using the demand profile confirmed in Task 3.1 and the criteria defined in Task 3.2, confirm the preliminary system configuration, including pipe sizing, pump station configuration and capacity, and storage volume. 3.6 – Develop 30% Design Develop 30% plans, a list of technical specifications, and a 30% estimate of probable construction cost. 30 percent plans will include: · Preliminary pipeline plan and profile drawings showing the horizontal and vertical alignments, critical utilities, and easement requirements. · Process flow diagrams, · Preliminary pump station site plan, initial structural and mechanical layout, electrical single lines, communication block diagram, and P&IDs · Preliminary tank site plan, initial structural and mechanical layout, communication block diagram, and P&IDs · Preliminary site plan for AWT improvements, including initial structural, mechanical, and electrical layouts, and P&IDs 3.7 – Develop Draft/Final Preliminary Design Report (PDR) Prepare a draft PDR that defines the basis of final design for the project components. A project description will be prepared describing the proposed improvements, reasons for selecting specific improvements, hydraulic basis including system and preliminary pump selection/curves, design concepts, description of alternatives analysis (where appropriate), a summary of the chemical usage analysis, recommended construction methods, a final customer list with demands, required permits, required property acquisition (if any), and design criteria. The cost estimate developed in Task 3.6 will be included. The 30% plans and an outline of technical specification sections will be included as an appendix to the PDR. The Draft PDR will be Page 235 of 268 submitted to the City and City review comments will be discussed during the Draft PDR review meeting. The review comments on the Draft PDR will be incorporated and submitted as the Final PDR. All review comments and response to comments will be documented in a comment log. Task 3 Assumptions: · A maximum of two (2) model runs will be conducted to confirm the final alignments, pipe sizing, and pump sizing/configuration. Task 3 Deliverables: · Draft/Final Preliminary Design Report, including 30% plans, technical specification outline and cost estimate. (2 hard copies, and 1 pdf) · Comment log TASK 4 - PERMITTING & EASEMENTS Task 4.1 - Regulatory Agency Coordination This task includes meetings with permit agencies as needed to obtain permits. Coordination is anticipated with the US Army Corps of Engineers, North Coast Regional Water Quality Control Board, California Department of Fish and Wildlife, Mendocino County Air Quality Management District, Caltrans, North Coast Rail Authority (NCRA), and County of Mendocino Department of Transportation (DOT). Task 4.2 – Prepare Permit Applications This task includes completing the permit applications and preparing supporting documentation packages as necessary for submission to appropriate agencies. Caltrans, NCRA, and DOT encroachment permits are covered in Task 5. Anticipated permits include Caltrans, NCRA, County DOT, Section 1600, SWPPP NOI, 401 Certification, Section 404 or Nationwide Permit #12, and MCAQMD Authority to Construct. Task 4.3 – Prepare Easement Documents Prepare and submit legal descriptions and plat maps for permanent and temporary easements from private property owners (if required). Prepare preliminary and final Deed forms conforming to City standards for easements on private property. Task 4.4 – Easement Staking Where necessary, coordinate with Private Acquisition Appraiser, obtain permission from landowners to stake the proposed acquisition, stake the centerline of proposed private permanent easement areas to be acquired, and stake the centerline of encroachment permit areas. Task 4 Assumptions: · Permit fees will be paid for by the CITY. Page 236 of 268 · 2 creek crossings, which will be constructed using a trenchless method (either below flow line or outside riparian zone). · 1 Caltrans crossing · 1 Railroad crossing · Title reports, if needed, will be provided by the City · A maximum of 5 legal descriptions and plat maps will be needed. · Easement areas will only be staked once. · No eminent domain will be required for easement acquisition. · City will lead easement negotiations with property owners. Task 4 Deliverables: · Permit application packages. · Meeting agendas and minutes. · Draft/Final legal descriptions and plat maps. · Staked centerline of private property easements and permits. TASK 5 – FIELD INVESTIGATIVE WORK 5.1 - Topographical Survey Establish project survey control. Set approximately 25 control points for project mapping in accordance with City of Ukiah control requirements. The horizontal datum will be based on the North American Datum 83 (NAD 83). The vertical datum will be based on the North American Vertical Datum of 1988 (NAVD 88). Aerial photography will be used to provide a 100 ft strip map along the pipeline routes. Ground surveys will be used to supplement the aerial survey and will included utility location and identification of right-of-way lines. Detailed ground survey will be conducted for the pump station and tank sites and will include the FEMA 100 year flood elevation (if appropriate). Detailed ground survey will also be provided at the Orrs Creek and Gibson Creek crossings. 5.2 – Geotechnical & Corrosion Investigation Review existing geologic maps, soils reports, and geologic reports for the project area. Review the project area and mark the boring locations for Underground Service Alert (USA). Perform a total of up to 23 borings ranging from 15 to 50 feet below ground surface. Trenchless borings (~3-4) will be 30-40 feet deep, 2 will be at the pump station/reservoir site and will be 25 to 50 ft deep for liquefaction analysis. The remainder of the borings are anticipated to be 15-20 ft deep. A laboratory testing program will be conducted to characterize the soil properties. A Geotechnical Report documenting the results of the geotechnical exploration will include soil logs, results of laboratory analysis, results of the quantitative slope stability analysis, recommendations to support design of cut and fill slopes; trench construction, backfill, and Page 237 of 268 compaction; corrosion protection; trenchless construction; and geotechnical related synthetic liner design considerations. 5.3 – Existing Utility Research Contact all agencies having existing utilities within the project area to obtain mapping of their facilities. Where appropriate, contact USA, prior to field survey, so that utility location markings can be surveyed and shown on the plans. Identify all utilities within the project corridor and walk the site to verify preliminary locations and identify potential conflicts. A utility contact log will be maintained. Based on this task and the topographic survey, develop a potholing plan, as necessary to identify potential conflicts. Coordinate with the City for potholing services. The City will perform potholing with City forces or City specified contractor. 5.4 – Conduct Surge Analysis Analyze pressure transients created by the operation of the pump station (e.g. pump power failure, pump startup) and their effect on the system pipeline (Phase 4). Winter, summer, daytime, and nighttime scenarios will be evaluated to identify the worst-case pressure surges in the system. Opening and closing of flow control valves at each customer location can also create adverse pressure surges in the pipelines. An analysis of safe opening and closing times will be developed to help define the system operating parameters and time of use strategy. Task 5 Assumptions: · Property line mapping will be consistent with deeds and maps of record. No Record of Survey Map will be prepared. · Mapping of wetland delineations or other resources is not included. · A maximum of 23 geologic borings will be performed. · An environmental assessment or any exploration for the presence or absence of any hazardous or toxic materials is not included. · Current property owner, or their representative, will be responsible for clearance from private utilities not covered by USA. · Geotechnical investigation does not include a site specific quantitative liquefaction analysis. · The City will secure site access for survey and geotechnical investigation. · The City will provide traffic control and asphalt repair along the trench alignment for potholing and geotechnical borings. Task 5 Deliverables: · Topographic Map. · Utility contact log. · Draft/Final Geotechnical Report . (2 hard copies and 1 pdf) · Surge Analysis Report (2 hard copies and 1 pdf) Page 238 of 268 TASK 6 – FINAL DESIGN Assist the City with information required to obtain a new electrical service for the pump station from the City’s Electric Utility Division including preparing an application for service, if needed. Task 6.1 – Develop 90% Plans, Specifications, and Cost Estimate Develop plans using Carollo CAD standards. Prepare technical specifications in conjunction with City standard front-end specifications. All specification documents will be prepared using Microsoft Word. Technical specification will be in CSI format. An estimate of probable construction will be prepared to reflect the level of design. An electronic PDF of the cost estimate will be provided. The 90% package will be provided to the City for review and comment. A review meeting (identified in Task 1.2) will be held to discuss the City’s comments. All review comments and response to comments will be documented in a comment log. Task 6.2 – Develop Final Plans, Specifications, and Cost Estimate Comments received from the City will be incorporated into the plans and specifications to develop a set of final bid ready documents. The cost estimate will be updated to reflect the final design. Ten (10) hard copies (if requested) and a reproducible set of the final bid ready contract documents will be provided to the City for distribution to interested contractors. Task 6 Assumptions: · Pump station design will be for the Phase 4 Pump Station, to be located adjacent to the proposed Phase 4 recycled water storage tank, near the end of the Phase 1-3 pipeline. The proposed pump station will be the single pump station servicing Phase 4, no additional booster station is included in the scope. · Pump station is assumed to consist of dry mounted horizontal split case pumps, with an inlet manifold connected to the storage tank. · New electrical service will be required for the pump station, unless electrical can be pulled from the water treatment plant. · New electrical equipment will be located in a new electrical room within the pump station building. The pump station is assumed to be CMU construction with an on-grade concrete mat foundation. Rooms within the pump station will be air conditioned as required for protection of the proposed equipment and operator comfort. · Fire suppression systems for the electrical building are not included. · Variable frequency drives will be provided for the pumps. · Provisions for a portable generator will be included, but design of a generator is not included. · Pump station will be controlled by a new PLC located in the electrical room and will be tied into the OWNER’s SCADA system. · Building permit reviews are not required. Page 239 of 268 · Landscaping and architectural design are not required, and are not included. · Traffic control plans are not included. · City will provide front-end documents. · The project is assumed to consist of approximately 100 sheets. Task 6 Deliverables: · Electrical service application. · 90% Plans, Specifications, and Cost Estimate (2 hard copies, 1 electronic copy). · Final Plans, Specifications, and Cost Estimate (10 hard copies, 1 reproducible electronic copy). TASK 7 – BID PHASE SERVICES & SUPPORT Task 7.1 – Attend Pre-Bid Meeting Attend the pre-bid conference. The meeting will be conducted by the City, but we will be available to answer questions or discuss the intent of the plans and specifications as requested by the City. Prepare minutes from the meeting. Meeting minutes will be distributed to attendees by the City. Task 7.2 – Answer Questions/Provide Addenda Provide assistance, as required, to the City during the bidding of the Project. This will include answering contractor questions and preparing up to two addenda during the advertisement period. The Engineer will be the primary contact for technical questions during the bid period. Addenda will be distributed by the City. Task 7.3 - Conformed Documentation At the conclusion of the Bid phase, provide a Conformed set of documents from which the Project shall proceed into construction. Task 7 Assumptions: · The City will sell and distribute contract documents to contractors. · City will distribute addenda and minutes from the pre bid meeting. · A maximum of two addenda will be prepared. Task 7 Deliverables: · Written responses to contractors’ questions. · Addenda, as necessary · Meeting minutes. · Conformed Documents TASK 8 – ENGINEERING SERVICES DURING CONSTRUCTION Page 240 of 268 Task 8.1 – Pre-Construction Conference Attend the pre-construction conference to answer questions and provide clarification. The meeting will be conducted by the Construction Manager. Meeting agendas and minutes will be prepared by the Construction Manager. Task 8.2 – Engineer’s Site Observation Assuming a construction contract of 12 months, conduct construction observation site visits at least once per month, with these visit increasing to twice monthly at the initial startup and where specific milestones dictate. Where possible the site visits will be scheduled to coincide with progress meetings. Task 8.3 - Submittal Review Review shop drawings and data submittals as requested by the Construction Manager. It is assumed that the Construction Manager will receive all submittals and re-submittals and will forward those submittals and re-submittals that require design review. Provide written responses within 14 calendar days of receipt of a submittal. Exceptions to this response target may include large submittals (up to 30 calendar days for review) or when the Contractor requests an expedited review. An allowance for 120 submittals and 25 resubmittals has been made in the budget. Task 8.4 - Response to Contractor Requests for Information (RFIs) Provide written responses to RFIs. A total of 40 RFIs are included in this scope. Task 8.5 - Design Clarifications Prepare and/or review proposed changes in the project scope or project time, when requested by the City or Construction Manager. A total of eight DCs are included in this scope. It is assumed that the Construction Manager will prepare and manage Change Order's resulting from the Design Clarifications. Task 8.6 - Record Drawings Review, after substantial completion, the final version of the Contractor’s redline drawings that have been accepted by the Construction Manager. Based on this final set of marked up drawings, prepare record drawings in an electronic format (AutoCAD and PDF versions) for delivery to the City. Task 8.7 - Substantial & Final Completion At the request of the City or Construction Manager, assist in determining if the project or portions thereof are substantially complete and in accordance with the Contract Document. Assist in preparing the Certificate of Substantial Completion and a list of deficient items ("punch list"). If requested by the Construction Manager, assist in determining whether punch list items have been successfully completed to the standard of work required of the project documentation. The Construction Manager will be responsible for final determination of substantial completion. Page 241 of 268 Task 8.8 - Training and Commissioning Under the lead of the Construction Manager, assist in the review of the Contractor’s training plan and instruction materials for compliance with the Contract Documents. If requested by the City, provide instruction to City personnel on the project objectives, design intent and system operating procedures. Task 8.9 - Operations and Maintenance Manuals Review Operations and Maintenance (O&M) documentation provided by equipment vendors and Contractor to ensure they provide adequate information for ongoing maintenance and eventual replacement of the component. Task 8 Deliverables: · Electronic Responses to all Submittals. (120 submittals and 25 resubmittals budgeted) · Electronic Responses to all RFIs. (40 RFIs budgeted) · Formal Design Clarifications (8 DCs budgeted) · Conformed Documents TASK 9 – CONSTRUCTION MANAGEMENT Task 9.1 – Preconstruction Services Task 9.1a - Bid Escrow document review - We will perform an escrow review of bid documents provided by the accepted bidder to determine completeness and conformance of the received bid package. Secure bid package for duration of construction contract to assist in negotiation and resolution of change orders and potential claims Task 9.1b Construction Contract Compliance - We will review the contractor’s contract execution for compliance with contract document requirements, state revolving loan fund requirements, including prevailing wage and apprenticeship program requirements, as well as compliance with all environmental documents. Task 9.1c - Pre-Construction Conference - We will schedule, coordinate, and conduct one preconstruction conference. An agenda will be prepared in advance to notify attendees of key Page 242 of 268 items for discussion. Meeting notes will be prepared and distributed to attendees within 10 days of the conference. Task 9.2 – Services During Construction Task 9.2a - Documentation System Set-up - We will use Procore. The construction manager (CM) will pay for and maintain a Procore license for the duration of the project for use by all project personnel. Task 9.2b - Communication and Construction Management Plan - A project specific Construction Management Plan will be created for the project to establish project protocols, communications, and procedures. Task 9.2c - Manage Field Inspection Personnel - We will provide resident inspection and our CM and/or resident engineer will manage the activities of the field inspection personnel, including the materials testing subcontractor. Our inspectors will prepare daily inspection reports, and summary weekly and monthly inspection reports to the City. Task .9.2d - Track Submittals - We will coordinate and manage the shop drawing and submittal review process between the design engineer and the contractor. All submittals will be handled using the Procore documentation system. We will screen all submittals and determine their completeness before reviewing them or forwarding them to the design engineer for review. Task 9.2e - Prepare Field Memos and Clarifications - We will coordinate and manage preparation of field memos and clarifications of drawings and specifications between the design engineer and the contractor. Memos will be handled in Procore to allow easy tracking of their status and outcome. Task 9.2f - Track Requests for Information - We will coordinate and manage the RFI process between the design engineer and the contractor. All RFIs will be handled using the Procore documentation system. We will screen all RFIs and determine their validity before responding to them or forwarding them to the design engineer for response. Task 9.2g - Review Monthly Progress Payment Requests - We will evaluate the contractor’s monthly progress payment requests from the contractor and recommend payment by the City if requirements are met. We will compare requested quantities to the actual quantities completed and negotiate the appropriate progress payment request with the contractor. Task 9.2h - Review Construction Schedule - We will review and approve the contractor's construction schedule, including updates and revisions, in accordance with the contract documents. Our review will focus on key elements such as logic, duration of activities, duration of startup and testing, and construction sequencing constraints and milestones. Task 9.2i - Review Change Order Requests - We will review change order requests in conjunction with the design engineer to determine changes in scope and conditions. We will prepare independent cost estimates and negotiate with the contractor. We will prepare and Page 243 of 268 process approved change orders and incorporate them into the contract. We will prepare a log for tracking all potential change orders and agreed upon change orders. Task 9.2j - Resolve Conflicts - We will work with all parties involved to resolve potential conflicts before they become an issue. Task 9.2k - Review Labor Compliance - We will monitor project records and review labor compliance of the contractor. We will work with the contractor to correct any deficiencies found and report status to the City. Task 9.2l - Review installation and maintenance of BMPs and Implementation of the SWPPP. Our staff is educated in California's evolving stormwater policies We will monitor the stormwater protection installed by the contractor and work with him to maintain it and report its effectiveness in accordance with the current state regulations. Task 9.2m - Conduct Final Inspection and Issue Punchlists - We will schedule and conduct a final inspection of the completed facilities and issue punch lists of uncompleted items where necessary. We will also assist the City in negotiation of unsettled changes or disputes associated with these inspections. When the final punch list items have been completed or resolved, we will recommend acceptance by the City. Task 9.2n - Documentation of Existing Site Conditions - We will prepare video and photographic records of initial site conditions before the contractor begins construction. Video documentation will be accompanied by a verbal description of existing conditions. A copy of the video and photographic documentation will be provided to the City. Task 9.2o - Construction Inspection - We will provide a qualified inspector to monitor the contractor’s compliance with the specifications requirements Task 9.2p - Electrical Testing - We will work with the designer, contractor and vendors to determine all the required testing, then witness and document all site acceptance tests on electrical equipment. This includes witnessing all point-to-point checks and run tests for electrical equipment. We will confirm that circuit breaker settings conform to the values shown in the short circuit study and that all harmonic filters are correct and in place. All electrical testing results will be documented and filed in the project records. Task 9.2q - Monitor Contractor’s Compliance with Contract Documents - We will review and monitor the contractor's work against the contract documents to ensure compliance. We will report any non-conformances and deficiencies to the City and contractor and will work with the contractor to correct these deficiencies in a timely manner to the satisfaction of the City. Task 9.2r - Review Certified Payroll - We will review the contractor and subcontractor certified payroll for compliance with State and Federal prevailing wage requirements. Any discrepancies will be identified and returned to the contractor for immediate correction. Violations will be addressed in accordance with the State Labor Code and Davis Bacon wage requirements. We Page 244 of 268 will also conduct interviews with select contractor field personnel to confirm payroll conditions. Our certified payroll findings will be included in the monthly project progress report. Task 9.2s- Monitor Contractor's Compliance with CEQA Requirements - We will maintain a copy of the CEQA requirements and monitor the contractor’s compliance against these requirements. We will periodically inform the City and contractor of compliance status and recommend a course of action to the City and contractor if these requirements are not being met. Task 9.2t- Monitor and Review Record Drawings - We will monitor and coordinate the contractor’s recording and maintenance of field changes to plans and specifications during construction on a monthly basis, or more frequently as required. At the 50-, 75-, and 90-percent project completion levels, we will perform a review of the contractor’s working record drawings for general completeness and advise him of status. We will approve progress payments beyond 90- percent completion contingent upon the acceptability of the working record drawings Task 9.3 – Material Testing Materials testing will be provided by others to take quality assurance samples during construction and report to Carollo. We will coordinate callouts of the materials testing services firm with the contractor to efficiently use the testing firm. Testing results will be monitored for compliance with the contract documents. Discrepancies will be noted and the contractor will be directed to make necessary corrections. Task 9.4 – Startup and Testing Task 9.4a - Oversee Startup and Testing - We will oversee facilities acceptance testing and startup in cooperation with the contractor, design engineer, and City and plant staff. Startup and testing services will include assistance with comprehensive testing of functional equipment, sub- systems, and entire treatment processes. Task 9.4b - Field Testing Reports and O&M Manuals - We will witness all field tests of equipment as described in the specifications and the vendor documentation. We will use test report forms as supplied by the vendors and the designer. Where no report forms are available, we will use our own in-house test forms with input from the designer and vendors. All test reports will be field with the equipment O&M manuals. All vendor O&M manuals will be reviewed for completeness, including all recommended maintenance procedures, calibration requirements, and spare parts lists. Page 245 of 268 EXHIBIT A CITY OF UKIAH RECYCLED WATER PROJECT – PHASE 4 DESIGN, ESDC, and CM SCOPE OF WORK November 1, 2018 BACKGROUND The City of Ukiah (OWNER) has requested Carollo Engineers (ENGINEER) develop a design, ESDC, and CM scope and budget for Phase 4 of the Recycled Water Pipeline Project (Project) as defined in the Feasibility Study dated December 2012. The project will include approximately 19,000 linear feet of 8 to 16-inch recycled water pipeline (including crossings of US 101, the railroad, Gibson Creek, and Orr Creek), a recycled water storage tank (approximate size of 1 MG), and a recycled water pump station with capacity up to 4 MG/day. The scope will also include all field work, funding, permitting, and right-of-way acquisition work to support the design and construction of the project. In addition to the recycled water distribution facilities, the Project will include improvements at the plant to support operation of the recycled water system. These improvements will include the following: · Refurbish 4 existing package clarifier/filter AWT units: o Replace 4 existing analog pressure sensors used to initiate settled sludge blowdown cycle with 4 digital pressure switches o Replace 8 existing analog pressure sensors used to initiate filter backwash cycle with 4 digital differential pressure switches o Replace existing PLCs and program to incorporate new digital pressure and digital differential pressure switches · Replace existing chlorine residual analyzer 3 (at the backwash pumping station) and chlorine residual analyzer 4 (at the dechlorination structure) with probe-type analyzers · Replace one primary coagulant (ferric chloride) feed pump with smaller capacity pump to provide sufficient turndown for low-demand periods · Install motor-operated valve and valve vault on existing 24-inch FW/RW diversion line west of the dechlorination structure. · Add digester feed alkalinity storage and feed system to handle increased settled sludge/waste filter backwash ferric hydroxide sludge production Carollo will lead the engineering effort as a continuation of the Phase 1-3 Design and Construction services provided. SMB Environmental will continue to support the project, being contracted directly with the City. NHC will conduct the surge analysis, JDH will provide corrosion Page 246 of 268 design services, and local consultants will provide surveying and geotechnical services totaling approximately 12% of the overall contract amount. Local sub consultants will provide the following services: · Crawford & Associates – Geotechnical Investigation, Corrosion Analysis. · Rau & Associates – Surveying, Existing Utility Investigation, Easement Acquisition Assistance. SCOPE OF WORK TASK 1 – PROJECT MANAGEMENT Task 1.1 - Project Administration Administer the project and subconsultants to maintain project schedule and budget. The project progress and budget status will be included in monthly progress reports that will be attached to billing invoices. Additionally, the monthly progress report will include a list of work completed for the time period and what is expected in the coming period. Task 1.2 - Meetings Coordinate the project tasks between the City, subconsultants, stakeholders (including Farm Bureau, Flood Control District, Ukiah Unified School District, Ukiah Valley Golf Course, and the Ukiah Valley Sanitation District), and other agencies as required through project meetings. Prepare an agenda and meeting minutes for each of these meetings. Anticipated project meetings are identified below: · Project Kick-off Meeting (City offices) · Monthly Project Status Meetings (Conference call) (Assume 12 total) · Stakeholder Meeting (City offices) · PDR Review Meeting (City offices) · 90% Review Meeting (City offices) Task 1.3 – Quality Control Quality control will be monitored throughout the entirety of the Project. We will review deliverables provided by subconsultants prior to forwarding to the City. Any document developed by Carollo will be peer reviewed internally prior to delivering to the City. Task 1.4 – Coordination with Golf Course Improvements Coordinate with the designer of the golf course facilities to confirm recycled water delivery needs, elevations, etc that will impact the recycled water system design. Task 1 Deliverables: · Monthly invoices · Monthly status reports Page 247 of 268 · Meeting agendas and minutes TASK 2 - SRF FUNDING APPLICATIONS AND COORDINATION Carollo will support the City with funding applications for the CA SRF grant/loan program and the US Bureau of Reclamation (Reclamation). It is assumed that Carollo will be developing the SRF loan packages for General, Technical, and Financial (mainly City) and be delivering a complete package by December 31, 2018 in order for the City to be on the States fundable list for 2020. The environmental package will be developed by others. This task includes uploading the all four packages and reference documents to the State’s electronic FAAST system. The Reclamation grants have an approximately 75 page application limit and are estimated to take approximately 140 hours to complete as they have to be developed from a ‘project selling’ angle. Task 2 Assumptions: · OWNER will provide required financial statements. · OWNER will provide required resolutions. · Carollo will develop documentation for the following packages: General, Technical, and assist with Financial. Task 2 Deliverables: · Grant Application Documentation (75 page limit). · General, Technical, Environmental, and Financial SRF Application packages. TASK 3 – PRELIMINARY DESIGN 3.1 – Confirm Phase 4 System Customers & Demands Review the recommended alternative from the Feasibility Study as well as the demand profile generated during Phase 1-3 design to identify the preferred system configuration for the Phase 4 system while maintaining uninterrupted recycled water delivery to Phase 1-3 customers. Confirm water delivery schedule (summer/winter/day/night) to determine minimum and maximum pump flows. The design hydraulic loading will be included in the updated model as part of tasks 2.3-2.5. 3.2 – Evaluate and Optimize Chemical Usage at the AWT. Evaluate current chemical usage and optimize. The goal of the AWT chemical addition evaluation is to minimize the quantity of primary coagulant addition in order to minimize the quantity of chemical sludge production, as the chemical sludge in the clarifier blowdown and waste filter backwash ends up in the anaerobic digester feed where it can affect digester alkalinity and performance. Consultant will review existing chemical feed operations procedures and recommend a routine jar test procedure to determine optimum primary coagulant and polymer addition based on secondary effluent water quality. Consultant will evaluate the clarifier component internals and recommend physical modifications to improve clarifier efficiency and Page 248 of 268 minimize primary coagulant and polymer demand. Results of this task will be used to inform the design of the ferric chloride feed pump replacement and digester feed alkalinity storage. 3.3 – Develop Design Criteria Review pipeline design criteria used in Phase 1-3 Design and confirm suitability for Phase 4 delivery to the uphill receivers. Develop design criteria for the system storage, pump station, and electrical equipment based on the results of Task 3.1. Develop criteria to be used in the design of the AWT improvements. 3.4 – Storage and Pump Station Siting Analysis Review the area within and around the Water Treatment Plant (WTP) to identify sites with sufficient area for a pump station and 1MG reservoir (~75 ft diameter). Evaluate the alternatives with respect to environmental, accessibility (for connection to Phase 3 and Phase 4 pipeline facilities), geotechnical conditions, and property acquisition needs. Based on the analysis and discussions with the City, recommend a preferred site. 3.5 - Update Model, Confirm Preliminary Routing & Sizing Using the demand profile confirmed in Task 3.1 and the criteria defined in Task 3.2, confirm the preliminary system configuration, including pipe sizing, pump station configuration and capacity, and storage volume. 3.6 – Develop 30% Design Develop 30% plans, a list of technical specifications, and a 30% estimate of probable construction cost. 30 percent plans will include: · Preliminary pipeline plan and profile drawings showing the horizontal and vertical alignments, critical utilities, and easement requirements. · Process flow diagrams, · Preliminary pump station site plan, initial structural and mechanical layout, electrical single lines, communication block diagram, and P&IDs · Preliminary tank site plan, initial structural and mechanical layout, communication block diagram, and P&IDs · Preliminary site plan for AWT improvements, including initial structural, mechanical, and electrical layouts, and P&IDs 3.7 – Develop Draft/Final Preliminary Design Report (PDR) Prepare a draft PDR that defines the basis of final design for the project components. A project description will be prepared describing the proposed improvements, reasons for selecting specific improvements, hydraulic basis including system and preliminary pump selection/curves, design concepts, description of alternatives analysis (where appropriate), a summary of the chemical usage analysis, recommended construction methods, a final customer list with demands, required permits, required property acquisition (if any), and design criteria. The cost estimate developed in Task 3.6 will be included. The 30% plans and an outline of technical specification sections will be included as an appendix to the PDR. The Draft PDR will be Page 249 of 268 submitted to the City and City review comments will be discussed during the Draft PDR review meeting. The review comments on the Draft PDR will be incorporated and submitted as the Final PDR. All review comments and response to comments will be documented in a comment log. Task 3 Assumptions: · A maximum of two (2) model runs will be conducted to confirm the final alignments, pipe sizing, and pump sizing/configuration. Task 3 Deliverables: · Draft/Final Preliminary Design Report, including 30% plans, technical specification outline and cost estimate. (2 hard copies, and 1 pdf) · Comment log TASK 4 - PERMITTING & EASEMENTS Task 4.1 - Regulatory Agency Coordination This task includes meetings with permit agencies as needed to obtain permits. Coordination is anticipated with the US Army Corps of Engineers, North Coast Regional Water Quality Control Board, California Department of Fish and Wildlife, Mendocino County Air Quality Management District, Caltrans, North Coast Rail Authority (NCRA), and County of Mendocino Department of Transportation (DOT). Task 4.2 – Prepare Permit Applications This task includes completing the permit applications and preparing supporting documentation packages as necessary for submission to appropriate agencies. Caltrans, NCRA, and DOT encroachment permits are covered in Task 5. Anticipated permits include Caltrans, NCRA, County DOT, Section 1600, SWPPP NOI, 401 Certification, Section 404 or Nationwide Permit #12, and MCAQMD Authority to Construct. Task 4.3 – Prepare Easement Documents Prepare and submit legal descriptions and plat maps for permanent and temporary easements from private property owners (if required). Prepare preliminary and final Deed forms conforming to City standards for easements on private property. Task 4.4 – Easement Staking Where necessary, coordinate with Private Acquisition Appraiser, obtain permission from landowners to stake the proposed acquisition, stake the centerline of proposed private permanent easement areas to be acquired, and stake the centerline of encroachment permit areas. Task 4 Assumptions: · Permit fees will be paid for by the CITY. Page 250 of 268 · 2 creek crossings, which will be constructed using a trenchless method (either below flow line or outside riparian zone). · 1 Caltrans crossing · 1 Railroad crossing · Title reports, if needed, will be provided by the City · A maximum of 5 legal descriptions and plat maps will be needed. · Easement areas will only be staked once. · No eminent domain will be required for easement acquisition. · City will lead easement negotiations with property owners. Task 4 Deliverables: · Permit application packages. · Meeting agendas and minutes. · Draft/Final legal descriptions and plat maps. · Staked centerline of private property easements and permits. TASK 5 – FIELD INVESTIGATIVE WORK 5.1 - Topographical Survey Establish project survey control. Set approximately 25 control points for project mapping in accordance with City of Ukiah control requirements. The horizontal datum will be based on the North American Datum 83 (NAD 83). The vertical datum will be based on the North American Vertical Datum of 1988 (NAVD 88). Aerial photography will be used to provide a 100 ft strip map along the pipeline routes. Ground surveys will be used to supplement the aerial survey and will included utility location and identification of right-of-way lines. Detailed ground survey will be conducted for the pump station and tank sites and will include the FEMA 100 year flood elevation (if appropriate). Detailed ground survey will also be provided at the Orrs Creek and Gibson Creek crossings. 5.2 – Geotechnical & Corrosion Investigation Review existing geologic maps, soils reports, and geologic reports for the project area. Review the project area and mark the boring locations for Underground Service Alert (USA). Perform a total of up to 23 borings ranging from 15 to 50 feet below ground surface. Trenchless borings (~3-4) will be 30-40 feet deep, 2 will be at the pump station/reservoir site and will be 25 to 50 ft deep for liquefaction analysis. The remainder of the borings are anticipated to be 15-20 ft deep. A laboratory testing program will be conducted to characterize the soil properties. A Geotechnical Report documenting the results of the geotechnical exploration will include soil logs, results of laboratory analysis, results of the quantitative slope stability analysis, recommendations to support design of cut and fill slopes; trench construction, backfill, and Page 251 of 268 compaction; corrosion protection; trenchless construction; and geotechnical related synthetic liner design considerations. 5.3 – Existing Utility Research Contact all agencies having existing utilities within the project area to obtain mapping of their facilities. Where appropriate, contact USA, prior to field survey, so that utility location markings can be surveyed and shown on the plans. Identify all utilities within the project corridor and walk the site to verify preliminary locations and identify potential conflicts. A utility contact log will be maintained. Based on this task and the topographic survey, develop a potholing plan, as necessary to identify potential conflicts. Coordinate with the City for potholing services. The City will perform potholing with City forces or City specified contractor. 5.4 – Conduct Surge Analysis Analyze pressure transients created by the operation of the pump station (e.g. pump power failure, pump startup) and their effect on the system pipeline (Phase 4). Winter, summer, daytime, and nighttime scenarios will be evaluated to identify the worst-case pressure surges in the system. Opening and closing of flow control valves at each customer location can also create adverse pressure surges in the pipelines. An analysis of safe opening and closing times will be developed to help define the system operating parameters and time of use strategy. Task 5 Assumptions: · Property line mapping will be consistent with deeds and maps of record. No Record of Survey Map will be prepared. · Mapping of wetland delineations or other resources is not included. · A maximum of 23 geologic borings will be performed. · An environmental assessment or any exploration for the presence or absence of any hazardous or toxic materials is not included. · Current property owner, or their representative, will be responsible for clearance from private utilities not covered by USA. · Geotechnical investigation does not include a site specific quantitative liquefaction analysis. · The City will secure site access for survey and geotechnical investigation. · The City will provide traffic control and asphalt repair along the trench alignment for potholing and geotechnical borings. Task 5 Deliverables: · Topographic Map. · Utility contact log. · Draft/Final Geotechnical Report . (2 hard copies and 1 pdf) · Surge Analysis Report (2 hard copies and 1 pdf) Page 252 of 268 TASK 6 – FINAL DESIGN Assist the City with information required to obtain a new electrical service for the pump station from the City’s Electric Utility Division including preparing an application for service, if needed. Task 6.1 – Develop 90% Plans, Specifications, and Cost Estimate Develop plans using Carollo CAD standards. Prepare technical specifications in conjunction with City standard front-end specifications. All specification documents will be prepared using Microsoft Word. Technical specification will be in CSI format. An estimate of probable construction will be prepared to reflect the level of design. An electronic PDF of the cost estimate will be provided. The 90% package will be provided to the City for review and comment. A review meeting (identified in Task 1.2) will be held to discuss the City’s comments. All review comments and response to comments will be documented in a comment log. Task 6.2 – Develop Final Plans, Specifications, and Cost Estimate Comments received from the City will be incorporated into the plans and specifications to develop a set of final bid ready documents. The cost estimate will be updated to reflect the final design. Ten (10) hard copies (if requested) and a reproducible set of the final bid ready contract documents will be provided to the City for distribution to interested contractors. Task 6 Assumptions: · Pump station design will be for the Phase 4 Pump Station, to be located adjacent to the proposed Phase 4 recycled water storage tank, near the end of the Phase 1-3 pipeline. The proposed pump station will be the single pump station servicing Phase 4, no additional booster station is included in the scope. · Pump station is assumed to consist of dry mounted horizontal split case pumps, with an inlet manifold connected to the storage tank. · New electrical service will be required for the pump station, unless electrical can be pulled from the water treatment plant. · New electrical equipment will be located in a new electrical room within the pump station building. The pump station is assumed to be CMU construction with an on-grade concrete mat foundation. Rooms within the pump station will be air conditioned as required for protection of the proposed equipment and operator comfort. · Fire suppression systems for the electrical building are not included. · Variable frequency drives will be provided for the pumps. · Provisions for a portable generator will be included, but design of a generator is not included. · Pump station will be controlled by a new PLC located in the electrical room and will be tied into the OWNER’s SCADA system. · Building permit reviews are not required. Page 253 of 268 · Landscaping and architectural design are not required, and are not included. · Traffic control plans are not included. · City will provide front-end documents. · The project is assumed to consist of approximately 100 sheets. Task 6 Deliverables: · Electrical service application. · 90% Plans, Specifications, and Cost Estimate (2 hard copies, 1 electronic copy). · Final Plans, Specifications, and Cost Estimate (10 hard copies, 1 reproducible electronic copy). TASK 7 – BID PHASE SERVICES & SUPPORT Task 7.1 – Attend Pre-Bid Meeting Attend the pre-bid conference. The meeting will be conducted by the City, but we will be available to answer questions or discuss the intent of the plans and specifications as requested by the City. Prepare minutes from the meeting. Meeting minutes will be distributed to attendees by the City. Task 7.2 – Answer Questions/Provide Addenda Provide assistance, as required, to the City during the bidding of the Project. This will include answering contractor questions and preparing up to two addenda during the advertisement period. The Engineer will be the primary contact for technical questions during the bid period. Addenda will be distributed by the City. Task 7.3 - Conformed Documentation At the conclusion of the Bid phase, provide a Conformed set of documents from which the Project shall proceed into construction. Task 7 Assumptions: · The City will sell and distribute contract documents to contractors. · City will distribute addenda and minutes from the pre bid meeting. · A maximum of two addenda will be prepared. Task 7 Deliverables: · Written responses to contractors’ questions. · Addenda, as necessary · Meeting minutes. · Conformed Documents TASK 8 – ENGINEERING SERVICES DURING CONSTRUCTION Page 254 of 268 Task 8.1 – Pre-Construction Conference Attend the pre-construction conference to answer questions and provide clarification. The meeting will be conducted by the Construction Manager. Meeting agendas and minutes will be prepared by the Construction Manager. Task 8.2 – Engineer’s Site Observation Assuming a construction contract of 12 months, conduct construction observation site visits at least once per month, with these visit increasing to twice monthly at the initial startup and where specific milestones dictate. Where possible the site visits will be scheduled to coincide with progress meetings. Task 8.3 - Submittal Review Review shop drawings and data submittals as requested by the Construction Manager. It is assumed that the Construction Manager will receive all submittals and re-submittals and will forward those submittals and re-submittals that require design review. Provide written responses within 14 calendar days of receipt of a submittal. Exceptions to this response target may include large submittals (up to 30 calendar days for review) or when the Contractor requests an expedited review. An allowance for 120 submittals and 25 resubmittals has been made in the budget. Task 8.4 - Response to Contractor Requests for Information (RFIs) Provide written responses to RFIs. A total of 40 RFIs are included in this scope. Task 8.5 - Design Clarifications Prepare and/or review proposed changes in the project scope or project time, when requested by the City or Construction Manager. A total of eight DCs are included in this scope. It is assumed that the Construction Manager will prepare and manage Change Order's resulting from the Design Clarifications. Task 8.6 - Record Drawings Review, after substantial completion, the final version of the Contractor’s redline drawings that have been accepted by the Construction Manager. Based on this final set of marked up drawings, prepare record drawings in an electronic format (AutoCAD and PDF versions) for delivery to the City. Task 8.7 - Substantial & Final Completion At the request of the City or Construction Manager, assist in determining if the project or portions thereof are substantially complete and in accordance with the Contract Document. Assist in preparing the Certificate of Substantial Completion and a list of deficient items ("punch list"). If requested by the Construction Manager, assist in determining whether punch list items have been successfully completed to the standard of work required of the project documentation. The Construction Manager will be responsible for final determination of substantial completion. Page 255 of 268 Task 8.8 - Training and Commissioning Under the lead of the Construction Manager, assist in the review of the Contractor’s training plan and instruction materials for compliance with the Contract Documents. If requested by the City, provide instruction to City personnel on the project objectives, design intent and system operating procedures. Task 8.9 - Operations and Maintenance Manuals Review Operations and Maintenance (O&M) documentation provided by equipment vendors and Contractor to ensure they provide adequate information for ongoing maintenance and eventual replacement of the component. Task 8 Deliverables: · Electronic Responses to all Submittals. (120 submittals and 25 resubmittals budgeted) · Electronic Responses to all RFIs. (40 RFIs budgeted) · Formal Design Clarifications (8 DCs budgeted) · Conformed Documents TASK 9 – CONSTRUCTION MANAGEMENT Task 9.1 – Preconstruction Services Task 9.1a - Bid Escrow document review - We will perform an escrow review of bid documents provided by the accepted bidder to determine completeness and conformance of the received bid package. Secure bid package for duration of construction contract to assist in negotiation and resolution of change orders and potential claims Task 9.1b Construction Contract Compliance - We will review the contractor’s contract execution for compliance with contract document requirements, state revolving loan fund requirements, including prevailing wage and apprenticeship program requirements, as well as compliance with all environmental documents. Task 9.1c - Pre-Construction Conference - We will schedule, coordinate, and conduct one preconstruction conference. An agenda will be prepared in advance to notify attendees of key Page 256 of 268 items for discussion. Meeting notes will be prepared and distributed to attendees within 10 days of the conference. Task 9.2 – Services During Construction Task 9.2a - Documentation System Set-up - We will use Procore. The construction manager (CM) will pay for and maintain a Procore license for the duration of the project for use by all project personnel. Task 9.2b - Communication and Construction Management Plan - A project specific Construction Management Plan will be created for the project to establish project protocols, communications, and procedures. Task 9.2c - Manage Field Inspection Personnel - We will provide resident inspection and our CM and/or resident engineer will manage the activities of the field inspection personnel, including the materials testing subcontractor. Our inspectors will prepare daily inspection reports, and summary weekly and monthly inspection reports to the City. Task .9.2d - Track Submittals - We will coordinate and manage the shop drawing and submittal review process between the design engineer and the contractor. All submittals will be handled using the Procore documentation system. We will screen all submittals and determine their completeness before reviewing them or forwarding them to the design engineer for review. Task 9.2e - Prepare Field Memos and Clarifications - We will coordinate and manage preparation of field memos and clarifications of drawings and specifications between the design engineer and the contractor. Memos will be handled in Procore to allow easy tracking of their status and outcome. Task 9.2f - Track Requests for Information - We will coordinate and manage the RFI process between the design engineer and the contractor. All RFIs will be handled using the Procore documentation system. We will screen all RFIs and determine their validity before responding to them or forwarding them to the design engineer for response. Task 9.2g - Review Monthly Progress Payment Requests - We will evaluate the contractor’s monthly progress payment requests from the contractor and recommend payment by the City if requirements are met. We will compare requested quantities to the actual quantities completed and negotiate the appropriate progress payment request with the contractor. Task 9.2h - Review Construction Schedule - We will review and approve the contractor's construction schedule, including updates and revisions, in accordance with the contract documents. Our review will focus on key elements such as logic, duration of activities, duration of startup and testing, and construction sequencing constraints and milestones. Task 9.2i - Review Change Order Requests - We will review change order requests in conjunction with the design engineer to determine changes in scope and conditions. We will prepare independent cost estimates and negotiate with the contractor. We will prepare and Page 257 of 268 process approved change orders and incorporate them into the contract. We will prepare a log for tracking all potential change orders and agreed upon change orders. Task 9.2j - Resolve Conflicts - We will work with all parties involved to resolve potential conflicts before they become an issue. Task 9.2k - Review Labor Compliance - We will monitor project records and review labor compliance of the contractor. We will work with the contractor to correct any deficiencies found and report status to the City. Task 9.2l - Review installation and maintenance of BMPs and Implementation of the SWPPP. Our staff is educated in California's evolving stormwater policies We will monitor the stormwater protection installed by the contractor and work with him to maintain it and report its effectiveness in accordance with the current state regulations. Task 9.2m - Conduct Final Inspection and Issue Punchlists - We will schedule and conduct a final inspection of the completed facilities and issue punch lists of uncompleted items where necessary. We will also assist the City in negotiation of unsettled changes or disputes associated with these inspections. When the final punch list items have been completed or resolved, we will recommend acceptance by the City. Task 9.2n - Documentation of Existing Site Conditions - We will prepare video and photographic records of initial site conditions before the contractor begins construction. Video documentation will be accompanied by a verbal description of existing conditions. A copy of the video and photographic documentation will be provided to the City. Task 9.2o - Construction Inspection - We will provide a qualified inspector to monitor the contractor’s compliance with the specifications requirements Task 9.2p - Electrical Testing - We will work with the designer, contractor and vendors to determine all the required testing, then witness and document all site acceptance tests on electrical equipment. This includes witnessing all point-to-point checks and run tests for electrical equipment. We will confirm that circuit breaker settings conform to the values shown in the short circuit study and that all harmonic filters are correct and in place. All electrical testing results will be documented and filed in the project records. Task 9.2q - Monitor Contractor’s Compliance with Contract Documents - We will review and monitor the contractor's work against the contract documents to ensure compliance. We will report any non-conformances and deficiencies to the City and contractor and will work with the contractor to correct these deficiencies in a timely manner to the satisfaction of the City. Task 9.2r - Review Certified Payroll - We will review the contractor and subcontractor certified payroll for compliance with State and Federal prevailing wage requirements. Any discrepancies will be identified and returned to the contractor for immediate correction. Violations will be addressed in accordance with the State Labor Code and Davis Bacon wage requirements. We Page 258 of 268 will also conduct interviews with select contractor field personnel to confirm payroll conditions. Our certified payroll findings will be included in the monthly project progress report. Task 9.2s- Monitor Contractor's Compliance with CEQA Requirements - We will maintain a copy of the CEQA requirements and monitor the contractor’s compliance against these requirements. We will periodically inform the City and contractor of compliance status and recommend a course of action to the City and contractor if these requirements are not being met. Task 9.2t- Monitor and Review Record Drawings - We will monitor and coordinate the contractor’s recording and maintenance of field changes to plans and specifications during construction on a monthly basis, or more frequently as required. At the 50-, 75-, and 90-percent project completion levels, we will perform a review of the contractor’s working record drawings for general completeness and advise him of status. We will approve progress payments beyond 90- percent completion contingent upon the acceptability of the working record drawings Task 9.3 – Material Testing Materials testing will be provided by others to take quality assurance samples during construction and report to Carollo. We will coordinate callouts of the materials testing services firm with the contractor to efficiently use the testing firm. Testing results will be monitored for compliance with the contract documents. Discrepancies will be noted and the contractor will be directed to make necessary corrections. Task 9.4 – Startup and Testing Task 9.4a - Oversee Startup and Testing - We will oversee facilities acceptance testing and startup in cooperation with the contractor, design engineer, and City and plant staff. Startup and testing services will include assistance with comprehensive testing of functional equipment, sub- systems, and entire treatment processes. Task 9.4b - Field Testing Reports and O&M Manuals - We will witness all field tests of equipment as described in the specifications and the vendor documentation. We will use test report forms as supplied by the vendors and the designer. Where no report forms are available, we will use our own in-house test forms with input from the designer and vendors. All test reports will be field with the equipment O&M manuals. All vendor O&M manuals will be reviewed for completeness, including all recommended maintenance procedures, calibration requirements, and spare parts lists. Page 259 of 268 1 CITY OF UKIAH RECYCLED WATER PROJECT – PHASE 4 DESIGN, ESDC, and CM NO COST CHANGE ORDER August 18, 2020 After the Phase-4 30% design package was submitted, modifications to the alignment and design elements were recommended by the project team. This document amends the original scope of work to include these elements for the pipeline and pump stations and remove the design elements at the Wastewater Treatment Plant (WWTP). In addition, a 60% design submittal has now been included. New project elements are as followed: · A second tank and pump station will be designed at the golf course. · No ponds will be installed at the golf course. · The alignment will be modified to avoid trenching through the golf course except for pipelines going to the proposed tank location and irrigation meters. · A new pipe/pedestrian bridge will be designed to replace the existing bridge adjacent to the soccer field. · New Geotech and Survey to support the new alignment, bridge crossing, and tank design. · Revise the Preliminary Design Report to include the new elements. · Revise the SRF application package. · Resubmit the 30% design package to include the modified alignment and new elements. · Add a 60% design submittal · Add additional time for Task 1 Project Management for the time extension and additional effort for the design change analysis. · Design elements for the WWTP have been removed from the Phase 4 scope. · Reduce Carollo’s effort for construction management. · Support the City to apply for stimulus money, if available, through the SRF application process. Table 1 provides a budget breakdown by task showing the revised estimated budgets. A detailed estimate for work to be authorized is provided as Exhibit A. Page 260 of 268 2 Table 1: Budget Adjustments Task Original Contract Scope Delta New Total 1.0 Project Management $124,685 $102,841 $227,526 2.0 SRF Funding Applications and Coordination $50,047 $28,382 $78,429 3.0 Preliminary Design $220,827 $82,471 $303,298 4.0 Permitting & Easement $71,482 $3,244 $74,726 5.0 Field Investigative Services & Hydraulics $356,494 $163,780 $520,274 6.0 Final Design $440,125 $225,952 $666,077 7.0 Bid Support $42,019 $0 $42,019 8.0 ESDC $261,895 $0 $261,895 9.0 CM $1,059,902 -$606,672 $453,240 Total $2,627,484.75 $0 $2,627,484.75 Assumptions: · Survey will begin upon notice to proceed (NTP). · The preliminary design report will be modified to show the new alignment and tank. All language for the plant work will remain. Carollo will modify the preferred project to not include the plant work. · The 60% design submittal will include drawings, technical specifications, and a 60% construction estimate. Two half size copies of the drawings and one pdf will be provided. · Carollo and the City will negotiate the fee/scope for construction and bid support tasks when a construction schedule has been identified. Page 261 of 268 EXHIBIT A Page 262 of 268 Exhibit A - (Aug 18 2020) City of Ukiah Recycled Water Project - Phase 4 Budget Remaining for TO Approval PIC/PM PE Proc Struct Elec Permit Eng CAD QC/QC DP CM RE Inspector Field Clerk Total Labor Munselle Crawford NHC JDH PECE ODC Total Task Task Description $302 $252 $285 $267 $267 $267 $185 $194 $302 $122 $273 $186 $186 $114 Hours Cost Survey Geotech Hydraulics CP $13.00 ODC Trips Amount Total Cost 1.0 Project Management and Meetings (15 months) 1.1 Project Management and Administration 98 45 0 0 0 0 0 0 0 0 0 0 0 0 143 $40,842 $0 $1,853 0 $0 $1,853 $42,694 1.2 Meetings 54 92 0 0 0 0 46 0 0 0 0 0 0 0 192 $48,048 $0 $2,496 12 $1,794 $4,290 $52,338 1.3 QA/QC (hours included in below tasks)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $0 0 $0 $0 $0 1.4 Coordination with Golf Course Improvements 8 8 0 0 0 0 16 0 0 0 0 0 0 0 32 $7,392 $0 $416 0 $0 $416 $7,808 Task 1.0 Totals = 160 145 0 0 0 0 62 0 0 0 0 0 0 0 0 0 367 $96,283 Task 1.0 Totals = $102,841 2.0 SRF Funding Applications and Coordination 2.1 SRF Funding Applications and Coordination 90 0 0 0 0 0 0 0 0 0 0 0 0 0 90 $27,212 $0 $1,170 0 $0 $1,170 $28,382 Task 2.0 Totals = 90 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 90 $27,212 Task 2.0 Totals = $28,382 3.0 Preliminary Design 3.6 30% Design (Modify Existing Drawings for new alignment)16 40 0 8 0 0 40 100 8 8 0 0 0 0 295 $47,269 $0 $3,841 0 $0 $3,841 $51,110 3.7 Develop Draft/Final PDR 16 20 0 10 0 0 40 0 8 8 0 0 0 0 102 $23,340 $0 $1,326 0 $0 $1,326 $24,666 3.8 Basis of Design (Pipe Bridge)0 0 1 18 0 0 0 0 3 3 0 0 0 0 0 0 25 $6,370 $0 $325 $0 $325 $6,695 Task 3.0 Totals = 32 60 1 36 0 0 80 100 19 19 0 0 0 0 422 $76,980 Task 3.0 Totals = $82,471 4.0 Permitting & Easement 4.1 Regulatory Agency Coordination 8 16 0 0 0 16 16 0 0 0 0 0 0 0 56 $13,690 $0 $728 0 $0 $728 $14,418 4.2 Prepare Permit Applications 8 16 0 0 0 40 54 12 4 8 0 0 0 0 142 $31,636 $0 $1,846 1 $150 $1,996 $33,632 4.3 Prepare Easement Documents 2 4 0 0 0 0 16 0 2 0 0 0 0 0 24 $5,173 $15,406 $16,947 $312 0 $0 $17,259 $22,432 4.4 Easement Staking 0 2 0 0 0 0 0 2 0 0 0 0 0 0 4 $893 $3,000 $3,300 $52 0 $0 $3,352 $4,245 Task 4.0 Totals = 18 38 0 0 0 56 86 14 6 8 0 0 0 0 0 0 226 $51,392 Task 4.0 Totals = $74,726 5.0 Field Investigative Services & Hydraulics 5.1 Topographic Survey 6 12 0 0 0 0 0 0 2 0 0 0 0 0 20 $5,449 $30,000 $33,000 $260 0 $0 $33,260 $38,709 5.2 Geotechnical Investigations 2 8 0 4 0 0 0 0 2 0 0 0 0 0 16 $4,299 $63,089 $69,398 $208 0 $0 $69,606 $73,905 5.3 Potholing 8 4 0 0 0 0 8 0 1 0 0 0 0 0 21 $5,208 $0 $273 1 $150 $423 $5,630 5.4 Surge Analysis 2 8 0 0 0 0 0 0 2 0 0 0 0 0 12 $3,229 $25,000 $27,500 $156 0 $0 $27,656 $30,885 Task 5.0 Totals = 18 32 0 4 0 0 8 0 7 0 0 0 0 0 0 0 69 $18,185 Task 5.0 Totals = $149,129 6.0 Final Design 6.1 60%, 90%, & 100% Distribution Design Documentation (Pipe, Mech, Struc)129 362 0 145 0 0 254 565 65 51 0 0 0 0 1,571 $351,684 $10,000 $11,000 $20,426 $500 1 $150 $32,076 $383,760 6.2 60%, 90%, & 100% Pedestrian & Pipe Bridge 35 0 0 119 0 0 0 96 18 16 0 0 0 0 284 $68,429 $3,692 1 $150 $3,842 $72,271 6.3 60%, 90%, & 100% Pump Stations Electric and Instermentation (2)0 132 0 0 222 0 195 242 68 16 0 0 0 0 875 $198,172 $11,375 $500 0 $0 $11,875 $210,047 6.4 60%, 90%, & 100% WWTP Improvements 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $0 0 $0 $0 $0 Task 6.0 Totals = 164 494 0 264 222 0 449 903 151 83 0 0 0 0 2,730 $618,285 Task 6.0 Totals = $666,077 7.0 Bid Support 7.1 Attend Pre Bid Meeting 8 8 0 0 0 0 0 0 0 0 8 0 0 0 24 $6,368 $0 $281 1 $150 $430 $6,798 7.2 RFI Review & Response & Addenda 4 22 4 4 4 0 4 18 0 2 0 0 0 0 62 $13,870 $0 $730 0 $0 $730 $14,600 7.3 Conformed Documentation 4 8 0 8 8 0 16 40 2 8 0 0 0 0 94 $18,528 $0 $1,094 $1,000 0 $0 $2,094 $20,621 Task 7.0 Totals = 16 38 4 12 12 0 20 58 2 10 8 0 0 0 0 0 180 $38,765 Task 7.0 Totals = $42,019 8.0 Engineering Services During Construction 8.1 Construction Contract Award 4 8 0 0 0 0 0 0 0 0 0 0 0 0 12 $3,044 $0 $140 0 $0 $140 $3,184 8.2 Pre-Construction Conference 8 8 0 0 8 0 8 0 0 0 0 0 0 0 32 $7,592 $0 $374 0 $0 $374 $7,966 8.3 Engineer's Site Observation 48 96 0 8 16 0 48 0 0 0 0 0 0 0 216 $50,928 $0 $2,527 18 $2,691 $5,218 $56,146 8.4 Submittals Review 30 270 18 18 18 0 0 0 0 0 0 0 0 0 354 $87,012 $0 $4,142 0 $0 $4,142 $91,154 8.5 Responses to Contractor's RFIs 5 60 10 10 10 0 0 10 0 0 0 0 0 0 105 $25,425 $0 $1,229 0 $0 $1,229 $26,654 8.6 Review and Preparation of Design Clarifications 2 16 8 8 8 8 0 32 0 0 0 0 0 0 82 $18,562 $0 $959 0 $0 $959 $19,521 8.7 Record Drawings 4 8 0 0 0 0 24 120 4 0 0 0 0 0 160 $30,320 $0 $1,872 0 $0 $1,872 $32,192 8.8 Substantial and Final Completion Assistance 2 16 0 0 0 0 8 0 0 0 0 0 0 0 26 $5,770 $0 $304 1 $150 $454 $6,224 8.9 Training and Commissioning 4 16 0 0 16 0 0 0 0 0 0 0 0 0 36 $8,980 $0 $421 2 $299 $720 $9,700 9.0 Operations and Maintenance Manuals 4 8 8 0 8 0 8 0 0 0 0 0 0 0 36 $8,732 $0 $421 0 $0 $421 $9,153 Task 8.0 Totals = 111 506 44 44 84 8 96 162 4 0 0 0 0 0 0 0 1,059 $246,365 Task 8.0 Totals = $261,895 9.0 Construction Management 9.1 Preconstruction Services 0 0 0 0 0 0 0 0 0 0 40 24 16 40 120 $22,920 $0 $1,404 $25,000 0 $0 $26,404 $49,324 9.2 Services During Construction 0 0 0 0 0 0 0 0 0 0 390 400 400 416 1,606 $302,694 $0 $18,790 $7,806 0 $0 $26,596 $329,290 9.3 Material Testing 0 0 0 0 0 0 0 0 0 0 8 40 48 0 96 $18,552 $0 $1,123 0 $0 $1,123 $19,675 9.4 Startup and Testing 0 0 0 0 0 0 0 0 0 0 40 80 120 32 272 $51,768 $0 $3,182 0 $0 $3,182 $54,950 Task 9.0 Totals = 0 0 0 0 0 0 0 0 0 0 478 544 584 488 0 0 2,094 $395,934 Task 9.0 Totals = $453,240 Project Totals = 609 1,313 49 360 318 64 801 1,237 189 120 486 544 584 488 0 0 7,237 $1,569,401 $48,406 $63,089 $25,000 $10,000 $161,145 $89,749 $34,806 38 $5,681 $291,381 $1,860,781.22 Subconsultants Fee Mileage Other Direct Costs (ODC) Carollo Labor Includes 10% Markup Subconsultant Phase 4_Remaining Budget Update_2020 Page 263 of 268 Page 1 of 1 Agenda Item No: 12.d. MEETING DATE/TIME: 9/16/2020 ITEM NO: 2020-411 AGENDA SUMMARY REPORT SUBJECT: Receive and File Fourth Quarter Financial Report. DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director, Daphine Harris, Management Analyst PRESENTER: Dan Buffalo, Finance Director ATTACHMENTS: None Summary: The City Council will receive a presentation on the Fourth Quarter (June 30) Financial Report for the City of Ukiah. Background: The report provides readers with a summary of the City's financial position and activities through the fiscal year period ending June 30, 2020. This report is unaudited. Discussion: The following link will direct readers to the report on the City's OpenGov platform, which is a dynamic and navigable presentation allowing readers to drill down into data to explore more detail than the former report offered. https://stories.opengov.com/ukiahca/published/DKPrksIPe The report is meant to be viewed through the OpenGov platform via a web browser, preferably Google Chrome. Recommended Action: Receive and file report. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Page 264 of 268 Page 1 of 1 Agenda Item No: 13.a. MEETING DATE/TIME: 9/16/2020 ITEM NO: 2019-62 AGENDA SUMMARY REPORT SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Sage Sangiacomo, City Manager ATTACHMENTS: 1. 2020 City Council Special Assignments Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications. Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment #1. Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities. In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary. Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Page 265 of 268  2020 CITY COUNCIL SPECIAL ASSIGNMENTS COUNTY/REGIONAL OnGoing One + Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Disaster Council Shall meet a minimum of twice a year at a time and place designated upon call of the chair Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee. Emergency Management Coordinator 300 Seminary Ave. Ukiah, CA 95482 467-5765 - Tami Bartolomei Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations. Mulheren Orozco- Alternate Tami Bartolomei, Community Services Administrator; 467-5765 tbartolomei@cityofukiah.com Greater Ukiah Business & Tourism Alliance 3rd Tuesday of month, 11:30 a.m. 200 S School St. Ukiah, CA 95482 200 S School St. Ukiah, CA 95482 Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area Mulheren Shannon Riley,Deputy City Manager; 467-5793 sriley@cityofukiah.com Mendocino Council of Governments (MCOG) 1st Monday of month, 1:30 p.m. Board of Supervisors Chambers 501 Low Gap Road Ukiah, CA Executive Director 367 N. State Street, Ste. 206 Ukiah, CA 95482 463-1859 Plan and allocate State funding, transportation, infrastructure and project County wide Brown Mulheren- Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m. Civic Center 300 Seminary Avenue conference room 5 IWPC Staff P.O. Box 1247 Ukiah, CA 95482 391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion Orozco Brown- Alternate Sean White,Director of Water Resources; 463-5712 swhite@cityofukiah.com Mendocino Solid Waste Management Authority (MSWMA) 3rd Thursday of every other month (varies), 10:00 a.m. Willits Council Chambers Solid Waste Director 3200 Taylor Drive Ukiah, CA 95482 468-9710 County-wide Solid Waste JPA Brown Scalmanini- Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Mendocino Transit Authority (MTA) Board of Directors Last Wednesday of month, 1:30 p.m. Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director 241 Plant Road Ukiah, CA 95482 462-1422 County-wide bus transportation issues and funding Mulheren Brown- Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com North Coast Opportunities (NCO)4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Ross Walker, Governing Board Chair North Coast Opportunities 413 North State Street Ukiah, CA 95482 Assist low income and disadvantaged people to become self reliant Bartolomei (appointed 12/19/18) Tami Bartolomei, Community Services Administrator; 467-5765 tbartolomei@cityofukiah.com North Coast Rail Authority (NCRA)2nd Wednesday of month, 10:30 a.m.Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Shannon Riley, Deputy City Manager Shannon Riley,Deputy City Manager; 467-5793 sriley@cityofukiah.com Russian River Watershed Association (RRWA) 4th Thursday of month, 9:00 a.m. (only 5 times a year) Windsor Town Hall Russian River Watershed Association Attn: Daria Isupov 425 South Main St., Sebastopol, CA 95472 666-4857 Consider issues related to Russian river - plans projects and funding requests Mulheren Brown- Alternate Tim Eriksen, Public Works Director/City Engineer;463-6280 teriksen@cityofukiah.com Ukiah Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m. Board of Supervisors Chambers; 501 Low Gap Road Ukiah, CA County Executive Office Nicole French 501 Low Gap Rd., Rm. 1010 Ukiah, CA 95482 463-4441 GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin Crane Mulheren- Alternate Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com COUNTY/REGIONAL One + Staff Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Economic Development & Financing Corporation (EDFC) 2nd Thursday of month, 2:00 p.m. Primarily 631 S. Orchard Street (location varies) Executive Director 631 South Orchard Avenue Ukiah, CA 95482 467-5953 Multi-agency co-op for economic development and business loan program Riley (appointed 12/19/18) Shannon Riley, Deputy City Manager; 467-5793 sriley@cityofukiah.com Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Bartolomei (appointed 12/19/18) David Burton, Museum Director; 467-2836 dburton@cityofukiah.com Continued - COUNTY/REGIONAL One + Staff Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Youth Project JPA Board of Directors 3rd Wednesday of month, 7:45 a.m. 776 S. State Street Conference Room Mendocino Co. Youth Project 776 S. State Street, Ste. 107 Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Noble Waidelich, Police Lieutenant Noble Waidelich, Police Lieutenant; 463‐6249;  nwaidelich@cityofukiah.com Northern California Power Agency (NCPA) 4th Thursday of month, 9:00 a.m. (see calendar from NCPA) Roseville, CA and other locations 651 Commerce Drive Roseville, CA 95678 916-781-4202 Pool of public utilities for electric generation and dispatch Crane Grandi - Alternate Mel Grandi, Electric Utility Director; 463- 6295 mgrandi@cityofukiah.com 1 6/22/2020 ATTACHMENT 1 Page 266 of 268  2020 CITY COUNCIL SPECIAL ASSIGNMENTS LOCAL/COUNTY/REGIONAL/LIASONS OnGoing One or Two Council and/or Staff MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Adventist Health Community Advisory Council Quarterly: Aug. 27, 6:45 a.m. Nov 5, 6:45 a.m. 275 Hospital Drive Ukiah, CA 95482 275 Hospital Drive Ukiah, CA 95482 707-463-7623 Allyne Brown - Allyne.Brown@ah.org Provides the Adventist Health Ukiah Valley (AHUV) Governing Board and Administration with advice, support, and suggestions on matter of importance to Mendocino, Lake and Sonoma Counties. Brown Kristine Lawler, City Clerk, 463-6217 klawler@cityofukiah.com League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento Mulheren Brown‐ Alternate Sage Sangiacomo, City Manager; 463-6221 ssangiacomo@cityofukiah.com City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission Mayor Kristine Lawler, City Clerk; 463-6217 klawler@cityofukiah.com Investment Oversight Committee Varies Civic Center 300 Seminary Ave. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 Reviews City investments, policies, and strategies Crane Orozco, Alternate Alan Carter, Treasurer Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com Library Advisory Board 3rd Wednesdays of alternate months (beginning January), 1:00 p.m. Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Mulheren Kristine Lawler, City Clerk; 463-6217; klawler@cityofukiah.com Ukiah Players Theater Board of Directors 3rd Tuesday of month, 6:00 p.m 1041 Low Gap Rd Ukiah, CA 95482 462-1210 1041 Low Gap Rd Ukiah, CA 95482 462-1210 To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager (appointed 12/19/18) Kristine Lawler, City Clerk; 463-6217 klawler@cityofukiah.com Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Mayor, City Manager and Police Chief Sage Sangiacomo, City Manager; 463-6221 ssangiacomo@cityofukiah.com Russian River Flood Control District (RRFCD) Liaison 1st Monday of month, 5:30 p.m. 151 Laws Ave.,Suite D Ukiah, CA 151 Laws Ave., Ukiah, CA 95482; rrfc@pacific.net; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County Mulheren/Orozco White (appointed 12/19/18) Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com HHSA Advisory Board 2nd Wednesday of month; 9:00 a.m. Big Sur Room County Department of Social Services Executive Director Jackie Williams - 462-1934 c/o Ford St. Project 139 Ford St. Ukiah CA 95482 Discussions and possible work on health and human service issues Brown - Liaison Shannon Riley, Deputy City Manager; 467- 5793 sriley@cityofukiah.com Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m.Board of Supervisors Chambers Executive Director 200 S. School Street, Ste. 2 Ukiah, CA 95482 463-4470 Required by legislation - planning spheres of influence, annexation, service areas, and special districts (positions not active) Crane Mulheren- Alternate Craig Schlatter, Director of Community Development; 463-6219; cschlatter@cityofukiah.com Mendocino County Airport Land Use Commission As needed BOS Conference Room 501 Low Gap Rd., Rm. 1090, Ukiah, CA Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Owen/Schlatter Greg Owen, Airport Manager; 467-2855; gowen@cityofukiah.com Craig Schlatter, Director of Community Development; 463-6219; cschlatter@cityofukiah.com Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m. Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 To coordinate activities and policy development with the City's 2nd District Supervisor Brown Crane- Alternate Sage Sangiacomo, City Manager; 463-6221; ssangiacomo@cityofukiah.com LOCAL/COUNTY/REGIONAL/LIASONS OnGoing One or Two Council and/or Staff MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Fire Executive Committee 2nd Wednesdays of month, 3:45 p.m. Ukiah Valley Conference Center, 200 S. School Street Ukiah, CA Stephanie Abba Civic Center 300 Seminary Ave. Ukiah, CA 95482 sabba@cityofukiah.com Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Brown Doug Hutchison, Fire Chief; 463-6263; dhutchison@cityofukiah.com Mendocino County 5th District Liaison Monthly; TBD Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 To coordinate activities and policy development with the County's 5th District Supervisor Brown Sage Sangiacomo, City Manager; 463-6221; ssangiacomo@cityofukiah.com 2 6/22/2020 Page 267 of 268 COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT COMMENTS Electric Grid Operational Improvements Crane/Scalmanini Mel Grandi, Electric Utility Director ; 463-6295 mgrandi@cityofukiah.com Downtown Parking Management Mulheren/Brown Shannon Riley, Deputy City Manager; 467-5793 sriley@cityofukiah.com Public Works Project Specification Development Crane/Mulheren Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Uniform Cost Accounting Crane/Mulheren Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Marbut Study Ad Hoc Brown/Scalmanini Justin Wyatt, Police Operations Captain, 463-6760 jwyatt@cityofukiah.com Cannabis Events Mulheren/Brown Tami Bartolomei, Community Services Administrator; 467-5765 tbartolomei@cityofukiah.com Public Right of Way Related ADA Compliance Scalmanini/Orozco Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Mayor Rotation Guidelines Brown/Crane Kristine Lawler, City Clerk; 463-6217 klawler@cityofukiah.com 2020 Rate Study for Sewer Brown/Orozco Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com Tim Eriksen, Public Works Director/City Engineer;463-6280 teriksen@cityofukiah.com Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com Budget Development Best Practices and Financial Policy For FY 20/21 Budget Crane/Brown Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com Sheri Mannion, Human Resource Director/Risk Manager; 463-6272, smannion@cityofukiah.com Advance Planning & Policy for Sphere of Influence (SOI), Municipal Service Review (MSR), Annexation, Tax Sharing, Detachment, and Out of Area Service Agreements Crane/Scalmanini Sage Sangiacomo, City Manager 463-6221 ssangiacomo@cityofukiah.com Shannon Riley, Deputy City Manager 467-5793 sriley@cityofukiah.com Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Mel Grandi, Electric Utility Director; 463-6295 mgrandi@cityofukiah.com Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com 2020 Electric Rate Study Crane/Scalmanini Mel Grandi, Electric Utility Director; 463‐6295  mgrandi@cityofukiah.com Diversity and Equity Scope: With community engagement, develop an action plan to foster diversity and equity in the organization and our community. Review policies, practices, and procedures to promote and enhance equal participation and access to services, resources, and life opportunities and to ensure our organization accurately reflects the diversity of our community.Orozco/Mulheren Traci Boyl, Management Analyst; 467-5720; tboyl@cityofukiah.com Housing Element and Implementation Review Mulheren/Orozco Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com 2020 AD HOC COMMITTEES 3 9/10/2020 Page 268 of 268