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HomeMy WebLinkAbout2021-02-17 Packet - Special Budget WorkshopPage 1 of 2 City Council Special Meeting AGENDA Registration for Ukiah City Council Virtual Regular Meeting at: https://attendee.gotowebinar.com/rt/3862698010362077965 After registering, you will receive a confirmation email containing information about joining  the webinar. Alternatively, you may view the meeting (without participating) by clicking on the  name of the meeting at www.cityofukiah.com/meetings.  February 17, 2021 ­ 4:00 PM 1. ROLL CALL AND PLEDGE OF ALLEGIANCE     2. AUDIENCE COMMENTS ON NON­AGENDA ITEMS       The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,  you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you  may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not  more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in  which the subject is not listed on the agenda.     3. UNFINISHED BUSINESS     4. NEW BUSINESS      4.a. Mid­year Budget Report and Mid­Year Departmental Budget and Objectives Progress Review  for Fiscal Year 2020­21 and Review of Draft Objectives for Fiscal Year 2021­22.    Recommended Action: Council to receive the mid­year budget report for fiscal year 2020­21 and  review, consider, and discuss updates on current stated objectives. In addition, the Council will  review preliminary draft departmental objectives for the fiscal year 2021­22 and receive a  preliminary update of the City's five­year capital improvement plan.     Attachments:  1.CIP ­5 year ­ In Progress ­ ASR Attachment 021721        4.b. Review and Update, if Warranted, the Ukiah City Council Strategic Plan.    Recommended Action: Review the Ukiah City Council Strategic Plan and provide direction as  may be warranted to update the document.       Attachments:  1.City Council Strategic Plan 2021­22 Draft 02­12­21       5. ADJOURNMENT     Page 1 of 25 Page 2 of 2 Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed  in order for you to attend.  The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon  request.  Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public  inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA  95482, during normal business hours, Monday through  Friday, 8:00 am to 5:00 pm.   I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main  entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this  agenda.  Kristine Lawler, City Clerk Dated: 2/12/21  Page 2 of 25 Page 1 of 2 Agenda Item No: 4.a. MEETING DATE/TIME: 2/17/2021 ITEM NO: 2020-300 AGENDA SUMMARY REPORT SUBJECT: Mid-year Budget Report and Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2020-21 and Review of Draft Objectives for Fiscal Year 2021-22. DEPARTMENT: Finance PREPARED BY: Brenda Stacy, Associate Accountant, Dan Buffalo, Finance Director, Olga Keough, Controller, Mary Horger, Financial Services Manager PRESENTER: Dan Buffalo, Finance Director ATTACHMENTS: 1. CIP -5 year - In Progress - ASR Attachment 021721 Summary: Council will receive and consider a mid-year budget review and planning agenda. There are three components to this agenda: 1. City-wide mid-year budget and financial review presented by the Finance Department 2. Select departmental mid-year presentation 3. Preliminary review of draft five-year capital improvement plan (CIP). Note: Review of the Council's Strategic Plan will be presented as separate, but corresponding item at this meeting. Background: Regular reporting on the financial results of the City is a standing objective for the Finance Department. This presentation is designed to be brief but informative, reporting on the financial activities - including budget-to-actual results - and ending positions of all City governmental and proprietary funds as of December 31, 2020. As part of the mid-year review of the current budget year and development of the budget for next year, each City department scheduled for presentation will present their individual budget information through December 31, 2020, progress on stated budget objectives for the current year, and plans for the next fiscal year and beyond. Every department has been scheduled and will present over the course of February, March and April. Discussion: Departments presenting at this meeting are the City Manager's Office, Community Development and Electric Utility Department. The mid-year summary can be found on the OpenGov platform link: 2020-21 Second Quarter Report: https://stories.opengov.com/ukiahca/published/4KlzLK4RI* *Note: Chrome is the required browser to view the Mid-Year Review 2020-21 stories in Open.Gov, as Explorer is not compatible. Midyear Review of 2020-21 Department Objectives and Accomplishments and Review of Draft 2020-21 Department Objectives (Note- This is an active draft document and departments will continue to make minor revisions through 2/17): Page 3 of 25 Page 2 of 2 https://stories.opengov.com/ukiahca/published/0SMJZpxWT A copy of the preliminary draft five-year CIP for 2022 is attached here as Attachment 1. Council will review the draft of the updated five-year Capital Improvement Plan (CIP) as part of the development of the 2021-22 fiscal year budget. This is the initial review of the plan, and continued direction and changes will be incorporated as the City Manager and Finance Department continue budget development for the next fiscal year. The final review and approval of the 2021-22 fiscal year budget is scheduled for June 2021. The City Council adopts a Five-year Capital Improvement Plan during the budget approval process and adoption for the following fiscal year. The plan is a fluid, living document, which is subject to further revisions by Council during the course of the budget year and each subsequent fiscal year. Projects are approved by Council on a case-by-case basis. Even though the plan is adopted each year, it is not an automatic authorization for staff to proceed with a purchase or project, unless it is part of the formal budget adoption of that budget year or brought to Council for approval during the course of the year. Further formal procurement protocols still apply to all capital acquisitions and projects. The initial presentation by staff will include a basic tutorial of how to read the revised draft CIP document and will not include a line by line item review. Council should review the report, and staff will be available to address/discuss any specific questions. The CIP will be brought back to Council for further review and consideration later in the budget process after the Finance Department and City Manager have vetted the projects further and discussed them in more details with the lead departments. Recommended Action: Council to receive the mid-year budget report for fiscal year 2020-21 and review, consider, and discuss updates on current stated objectives. In addition, the Council will review preliminary draft departmental objectives for the fiscal year 2021-22 and receive a preliminary update of the City's five- year capital improvement plan. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: City Manager's Office Page 4 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2020 FACILITIES/BUILDINGS/LAND COMMUNITY SERVICES DEPARTMENT Start End 20/21 21/22 22/23 23/24 24/25 25/26 Todd Grove Park  Pathways Pathways deteriorating beyond repair, need to be replaced.Community  Services Parks 10022100. 80220 18102 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 511 Park  Boulevard Facilities/  Buildings/Land Deferred 2021 2022 General No New  Revenues Low probability of  grant funding. $          150,000  $          150,000 Moved from FYE 21 due to COVID‐19. Reviewed McGarvey Park  Pathways Pathways deteriorating beyond repair, need to be replaced.Community  Services Parks 10022100. 80220 18116 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 310 Dora  Street Facilities/  Buildings/Land New 2024 2025 General No New  Revenues Low probability of  grant funding. $             75,000  $            75,000 Moved from FYE 22.  Moved from FYE 24.Reviewed McGarvey Park  Irrigation Replace Irrigation System Community  Services Parks 10022100. 80220 18103 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 310 Dora  Street Facilities/  Buildings/Land New 2022 2024 General No New  Revenues Low probability of  grant funding. $             10,000   $       100,000  $          110,000  Moved from FYE 24.  Moved from FYE 22.   Suggest $10k for new landscape plan  before moving irrigation and repaving  paths. Reviewed Pool Pump  House The pool pump house pool is in need of replacement due to age and general deterioration of the building. Community  Services Parks 10022100. 80220 18012 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 511 Park  Boulevard Facilities/  Buildings/Land Deferred 2021 2023 General No New  Revenues Low probability of  grant funding. $            50,000   $           200,000  $          250,000  Project was formerly called "Pool Block  House". Looking for funding. Moved from  starting FYE 21. Reviewed Riverside Park State grant to provide some grading, flood surveying, debris removal and planting.Community  Services Parks 30522250. 80220 18014 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 1281 East  Gobbi  Street Facilities/  Buildings/Land In  Progress 2018 2021 Grant Yes New  Revenues Grant funded.  $        281,695   $        832,005  $          832,005  RFP for design process is complete  12/2018;  Hydrology studies and CEQA  complete. Work expected to start in late  spring or early summer, with expectation  of project completion in FYE 22. Budget  Adopted Wagenseller  Park Plan Park master plan needed once a site is identified.Community  Services Parks 10022100. 80220 18063 N/A Neil Davis ndavis@cityofu kiah.com Orchard  and Brush  Street Facilities/  Buildings/Land New 2022 2023 Capital  Projects No New  Revenues Potential for Prop  68 funding. $             75,000  $            75,000 Not  Reviewed Wagenseller  Park   Development  In 2017 the Community Development Department began work on a Wagenseller Park Feasibility Analysis. It has been determined through the analysis and other surveys a park is needed in the Wagenseller area.Extensive landscaping, equipment purchase and installation needed. Community  Services Parks 10022100. 80220 18063 N/A Neil Davis ndavis@cityofu kiah.com Orchard  and Brush  Street Facilities/  Buildings/Land New 2023 2024 Capital  Projects No New  Revenues Staff will continue  to seek grant  funding for  development.   Potential for Prop  68 funding.  $       875,000  $          875,000  Working with RCHDC to determine  location along with seeking grant  funding.  Reduced the amount from  $950k, to break out the Master Plan into  a separate line item.  Moved from FYE 23. Reviewed Todd Grove Park  Wall and  Parking Safety  Issues Improve the Develop a conceptual design and maintenance plan of for the wall, as well as addressing parking safety issues around the park.The design would likely including low impact development features to provide a buffer between vehicles and the wall. The goal is to get a project ready for potential grant funding.   Community  Services Parks 10022100. 80220 18071 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 1281 East  Gobbi  Street Facilities/  Buildings/Land New 2021 2022 General Yes New  Revenues Potential Water  Recharge Grant  $            12,000  $            12,000  Council refers to Park & Recreation  Commission for review and consideration  for concept and funding for parking &  safety issues. Parks, Recreation and Golf  Committee provided staff with some  suggested action.  Staff continues to  research the project. Moved from FYE 21.   Budget  Adopted Todd Grove Park  and Pool  Recreation  Facility Addition of Recreation Building to the Pool Facility where the unusable kiddie pool is. This will eliminate the Splash Pad and Day Camp Office projects from this CIP list. Facility will serve Day Camp, Recreation Classes, Facility Rentals, Trainings, Meetings, Youth Sports Practices and Green Room for Concerts.  Community  Services Parks/Aquatics/ Recreation 10022100. 80220 TBD N/A Jake  Burgess jburgess@cityof ukiah.com 511 Park  Boulevard Facilities/  Buildings/Land New 2021 2022 Grant  Funded No New  Revenues Fundraising to  Supplement Costs  $          350,000  $          350,000  New project which will eliminate  duplication and serve multiple divisions  and functions.   Reviewed Civic Center  front of building  replacement of  tile, clean and  paint. Tile missing and/or broken, front of building needs cleaning and painting.Community  Services Building &  Grounds  Maintenance 20822500. 80220 18106 N/A Kerry  Randall krandall@cityof ukiah.com 300  Seminary  Avenue Facilities/  Buildings/Land In  Progress 2021 2022 General Yes New  Revenues Utilizing Building  Fund Reserves. $            80,000  $            80,000  The Civic Center Buildings have been  power washed/cleaned.  Project  deferred. Moved $45k from FYE 20, and  moved $35k from FYE 21 due to COVID‐ 19.Combined budget for FYE 22 and FYE  23 into one budget for FYE 22. Reviewed Civic Center  Bathroom Tile The tiles in the bathrooms at the Civic Center have come loose and are creating a tripping hazard.  Tile needs to be removed and replaced.  Cement floor needs to be treated to exclude  calcium intrusion. Community  Services Building &  Grounds  Maintenance 20822500. 80220 18107 N/A Kerry  Randall krandall@cityof ukiah.com 300  Seminary  Avenue Facilities/  Buildings/Land Deferred 2021 2022 General Yes Current  Revenues Utilizing Building  Fund Reserves. $            35,000  $            35,000 Moved to FYE 22 due to COVID‐19.Reviewed Bank of America  Building  Acquisition,  Renovation, and  Services  Relocation Procurement of BofA building on S. State, rehabilitation, service relocation, and reconfiguration of Civic Center. Community  Services Building &  Grounds  Maintenance 20822500. 80220 18176 N/A Shannon  Riley sriley@cityofuki ah.com 501 South  State Street Facilities/  Buildings/Land In  Progress 2020 2022 External  Financing Yes New  Revenues Purchase  Completed FY  2021;  Rehabilitation  Costs and FY  Allocation TBD  $        762,562  $ ‐    Council has approved acquisition of  building and is aware of estimated rehab  costs.  Council still needs to review  master plan, including transfer of  services and reconfiguration of Civic  Center admin. Reviewed  and  Supported Security Fencing  at Ukiah Police  Department  Parking/Entranc e/Exit Areas Currently the Ukiah Police Department parks their vehicles, enters and exits the station on the south side of the Civic Center. This area is unsecured and a high securityrisktothose entering and exiting the building & vehicles. Securing the area with fencing and gates that only UPD and Staff have access to will provide the necessary safety needed for the UPD. Fencing and a gate would be installed near the entrance at Oak Street, follow the driveway to the Civic Center building. An additional gate would be installed near the Fire bay doors closer to Dora Street and run down the driveway back toward Oak Street.   Community  Services Building &  Grounds  Maintenance 20822500. 80220 18187 N/A Kerry  Randall krandall@cityof ukiah.com 300  Seminary  Avenue Facilities/  Buildings/Land New 2025 2026 New  Revenues No New  Revenues UPD to seek  possible grant  funds and/or to  identify new  funding to cover  the cost.  $ ‐    Pending review by City Manager's Office;  Department estimate/request is  $189,000; Project is contingent on the  identification of a non General Fund  source.  Moved from FYE 21 due to  COVID‐19. Moved from FYE 22 and  increased from $150k. Reviewed Carpet  Replacement ‐  Police  Department  Offices The carpet in the Police Department offices is extremely worn with spots that can no longer be removed, along with some areas that are torn. Community  Services Building &  Grounds  Maintenance 20822500. 80220 18188 N/A Kerry  Randall krandall@cityof ukiah.com 300  Seminary  Avenue Facilities/  Buildings/Land New 2021 2022 Internal  Service No New  Revenues  $            51,000  $            51,000 Moved from FYE 21 due to COVID‐19.  Reviewed Train Depot  HVAC Replace failing HVAC at the Train Depot.Community  Services Building &  Grounds  Maintenance 20822500. 80220 TBD N/A Kerry  Randall krandall@cityof ukiah.com 247 East  Perkins Facilities/  Buildings/Land New 2021 2022 General No New  Revenues  $              8,000  $               8,000  Unit failed.  Heating and air are not  working.  Tenants are complaining.   Evaluation from contractor confirms  replacement necessary. Not  Reviewed Picnic Area at  Todd Grove Park The Todd Grove picnic area is in need of replacing the asphalt surface area,barbeque and tables. There is currently $50,000 in Park Development Funds 25100000.39044 to begin planning and design of the area.  Community  Services Parks 25122100. 80220 18013 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 600 Live  Oak Avenue Facilities/  Buildings/Land New 2021 2022 Capital  Projects No New  Revenues Utilizing Park  Development  funds.  Will also  be seeking grant  funding.  $            50,000  $            50,000 Moved to FYE 22 due to COVID‐19. Budget  Adopted Todd Grove Park  Play Equipment  Replacement The State of California Health and Safety Code calls for all public agencies operating playgrounds, shall upgrade their playgrounds by replacement or improvements as necessary. Replacement is necessary due to the age of the equipment, the rising cost of replacement pieces, and safety concerns.   Community  Services Parks 10022100. 80220 18009 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 600 Live  Oak Avenue Facilities/  Buildings/Land Ongoing 2020 2021 Grant No New  Revenues  $        230,000  $          230,000 Prop 68 Per Capita Funding.  Moved from FYE 20. Budget  Adopted Project Name Project Description Department Division Org/Object Project  Number Allocation to  Multi‐funds Project  Contact  Name Comments City Council  Status Estimated Cost per Fiscal Year TotalsProject Contact  Email Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to date *Refer to last page of this document for definition of terms used.PAGE 1 ATTACHMENT 1 Page 5 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2020 Playground  Equipment  Replacement ‐  Oak Manor Replacement of this equipment is necessary, due to the age and high usage of this equipment, as well as safety concerns. Staff will be seeking grant funds to assist with the cost.   Community  Services Parks 10022100. 80220 18010 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 500 Oak  Manor  Drive Facilities/  Buildings/Land New 2022 2023 Grant No New  Revenues Seeking grant  funding. $           100,000  $          100,000  Staff applied for Prop 68 funds for park  renovations including new playground  equipment. Awards have not been  announced. Reviewed Softball Fields  Restroom  Concession  Building Roof  Replacement Replace roof at softball fields Community  Services Parks 30122210. 80220 18110 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 901 River  Street Facilities/  Buildings/Land New 2020 2021 General No New  Revenues  (TBD)  $                      ‐    Roof currently has some leakage and  panels are pealing up.   Staff is currently  evaluating the project.  Reviewed Museum Roof  Replacement Replace the Museum roof. A good portion of the roof is now 30 years old and leaks are appearing in the older part of the building. This year (2019/2020) new leakswerediscovered by staff. Additionally, the beams under the front awning are suffering from wood rot, as is a section of the exterior under‐roof at the southeast end. Benefits are to ensure protection of the building's exterior and the art and artifacts housed within the buildings, as well as ensure the safety of the visiting public and Museum staff. Community  Services Museum 10022700. 80220 18021 N/A David  Burton dburton@cityof ukiah.com 431 South  Main Street Facilities/  Buildings/Land In  Progress 2018 2021 General &  Endowment No New  Revenues City is financing  through loan;  Endowment will  contribute $60k  over 2021 and  2022.  $            8,636   $        350,000  $          350,000  Staff has been working with an  architectural consultant for repair major  damage to the beams located at the front  of the Museum. A bid was  released for a  temporary beam shoring solution until  the roof can be replaced and beams  repaired.  New leaks were discovered  during December and the condition of  the beams will worsen over time‐they  are at a must repair state.  Budget moved  up from FYE 24. Shoring of the glulam  beams was completed.  The roof  replacement construction is currently in  process Budget  Adopted Museum  Exterior Painting Museum exterior is in need of painting to ensure on‐going protection of the wood surface. According to staff it has been close to ten years since last exterior painting. Major benefits include the protection of a major City asset and the maintaining of the beauty of the building for the public. Community  Services Museum 10022700. 80220 18023 N/A David  Burton dburton@cityof ukiah.com 431 South  Main Street Facilities/  Buildings/Land Deferred 2022 2023 General No New  Revenues Seek funding  assistance. $             35,000  $            35,000  Seek alternate funding.  Moved from FYE  21.Reviewed Museum LED  Lighting Replace aging gallery lighting fixtures and change out bulbs from halogen to LED.  Original fixtures are nearing the end of their life span and failing atan accelerated rate.  Currently the Museum has no extra fixtures to spare.  LED lighting has the following major benefits:  1) Energy efficiency that can reduce electricity bills by 30‐50% annually, plus are more environmentally friendly; 2) Significantly longer lifespan of each bulb reduces amount of time staff spends changing out bulbs and the annual expenditure on bulbs; 3) Greater protection of art work and artifacts as LED bulbs emit far less infrared and ultraviolet rays.  This project would require a large expenditure at the beginning, with cost savings in electricity and bulb purchasing leading to greater savings over time. Community  Services Museum 10022700. 80220 18024 N/A David  Burton dburton@cityof ukiah.com 431 South  Main Street Facilities/  Buildings/Land New 2019 2021 General Yes Current  Revenues Funded by Public  Benefits ‐  Demonstration  Project  $           90,000  $            90,000  Energy audit 95% complete; need to  identify lighting vendor to complete  audit.  Quotes came in higher than  expected.  Increased amount from $25k  and moved to FYE 21.  Energy audit will  be completed; vendor and specific  lighting products have been identified.   Museum staff is restarting this work in  February. Budget  Adopted Security  Cameras at  Museum Outdoor security cameras for protection of property.Community  Services Museum 10022700. 80220 18111 N/A Neil Davis ndavis@cityofu kiah.com 431 South  Main Street Facilities/  Buildings/Land Deferred 2022 2023 Special  Revenue No New  Revenues Seek funding  assistance. $             20,000  $            20,000  Seek alternate funding.  Budget moved  from FYE 21, and increased from $14k.   Moved from FYE 22 due to higher  priorities in FYE 22. Reviewed New HVAC for  Sun House Current HVAC is 30 years old, failing beyond repair, and needs to be replaced.Community  Services Museum 10022700. 80220 TBD N/A David  Burton dburton@cityof ukiah.com 431 South  Main Street Facilities/  Buildings/Land New 2021 2022 Grant  Funded No New  Revenues Seek funding  assistance. $            45,000  $            45,000  Pending review by City Manager's  Office; Unit was repaired in March 2020.   It was advised that it may no longer be  repairable and to begin budgeting for a  new unit.  Cost shown is rough budget,  and will work to be more refined. Not  Reviewed Conference  Center Exterior  Painting Building exterior needs painting Community  Services Ukiah Valley  Conference  Center 73022600. 80220 18112 N/A Kerry  Randall krandall@cityof ukiah.com 200 South  School  Street Facilities/  Buildings/Land New 2024 2025 Enterprise No New  Revenues  $             45,000  $            45,000  Funding not secured, planning for routine  maintenance. Moved from FYE 21.   Moved from FYE 23. Reviewed Conference  Center Floor  Repair Lobby tiles are loose and missing, becoming a safety hazard, need to be replaced.Community  Services Ukiah Valley  Conference  Center 73022600. 80220 18113 N/A Kerry  Randall krandall@cityof ukiah.com 200 South  School  Street Facilities/  Buildings/Land Deferred 2024 2025 Enterprise Yes Current  Revenues  $             15,000  $            15,000  A lime intrusion has lifted tiles from  conference center foyer. Moved from FYE  20 due to COVID‐19. Moved from FYE 22  due to COVID‐19. Reviewed Conference  Center Security  Cameras Install new security cameras inside and outside the building.Community  Services Ukiah Valley  Conference  Center 73022600. 80220 18114 N/A Kerry  Randall krandall@cityof ukiah.com 200 South  School  Street Facilities/  Buildings/Land New 2024 2025 Enterprise No New  Revenues  $           100,000  $          100,000  Looking for funding.  Split out cameras as  it's own project.  Moved from FYE 23 due  to COVID‐19. Reviewed Conference  Center Security Security keyless door lock entry.Community  Services Ukiah Valley  Conference  Center 73022600. 80220 18189 N/A Kerry  Randall krandall@cityof ukiah.com 200 South  School  Street Facilities/  Buildings/Land New 2024 2025 Enterprise No New  Revenues  $             30,000  $            30,000  Recent theft and safety concerns. Split  out the cardlock from the cameras.  Moved from FYE 21 due to COVID‐19.  Moved from FYE 22 due to COVID‐19. Reviewed Conference  Center  Bathroom  Repair Replace bathroom counter tops and sinks.Community  Services Ukiah Valley  Conference  Center 73022600. 80220 TBD N/A Kerry  Randall krandall@cityof ukiah.com 200 South  School  Street Facilities/  Buildings/Land New 2024 2025 Enterprise No New  Revenues  $             25,000  $            25,000 Moved from FYE 22 due to COVID‐19.Reviewed 1,052,893$     1,502,005$      831,000$           440,000$            975,000$         290,000$            ‐$                   4,038,005$        ELECTRIC UTILITY DEPARTMENT SUB‐TOTAL: Start End 20/21 21/22 22/23 23/24 24/25 25/26 Electric Utility  Service Center ‐  Remodel &  Facility  Improvements Provides offices and warehouse facilities for the Electric Utility Dept.to better serve the community. Currently offices are located in 40 year old temporary modular buildings with no foundation. The electrical construction and maintenance materials are stored in an uninsulated unsealed tin building.   Electric Utility  Department Administration 80126100. 80220 17023 N/A Diann  Lucchetti dlucchetti@city ofukiah.com 1350  Hastings  Road Facilities/  Buildings/Land In  Progress 2017 2024 Enterprise Yes Current  Revenues 100,000$        1,800,000$      120,000$           30,000$               10,000$           $      1,960,000  Expanded scope including re‐roof task.   Reduced FYE 20 by $1.550 mil and moved  into FYE 21.  Project is currently out to  bid. Reviewed  and  Supported Renewable  Resource  Development ‐  Solar Renewable energy development for the Utility’s resource portfolio in meeting the States green energy mandates. Electric Utility  Department Administration 80126100. 80220 ECC01 N/A Mel Grandi mgrandi@cityof ukiah.com 1350  Hasting  Road Facilities/  Buildings/Land  In  Progress 2018 2025 Enterprise Yes Current  Revenues 55,000$           1,700,000$      50,000$             1,000,000$         50,000$           1,000,000$         $      3,800,000  Rebudgeted to insure replacement  roofing system meets building, solar and  grading requirements. Moved $1.2 mil  out of FYE 20, and moved into FYE 21. Reviewed  and  Supported Hydroelectric  Plant  Warehouse,  Shop and  Restroom Needed to store hydro specialized plant materials, spare parts, provides staff workspace and restroom/sink facilities. Electric Utility  Department Technical  Services 80126100. 80230 18038 N/A James  O'Brien jobrien@cityofu kiah.com 1229 Lake  Mendocino  Drive Facilities/  Buildings/Land  In  Progress 2018 2022 Enterprise Yes Current  Revenues 190,000$           $          190,000 Moved from FYE 21 due to COVID‐19.  Reviewed Substation Site  Development  Evaluate the need and sites available to construct a future electrical substation to serve future loads based on planning forecasts of the City's growth. Electric Utility  Department Technical  Services 80126100. 80230 18046 N/A Mel Grandi mgrandi@cityof ukiah.com TBD Facilities/  Buildings/Land  New  2020 2023 Enterprise Yes Current  Revenues 20,000$             300,000$            $          320,000 $20 k moved from FYE 21, and $300k  from FYE 22 due to COVID‐19.Reviewed Gobbi Material  Yard Material storage yard, driveway and fence improvements Electric Utility  Department Construction 80126100. 80230 18117 N/A Tim Santo tsanto@cityofu kiah.com Gobbi/Orch ard Facilities/  Buildings/Land   Complete d  2019 2021 Enterprise Yes Current  Revenues 4,500$             45,000$            $            45,000 Moved from FYE 20 due to COVID‐19. Budget  Adopted 159,500$         3,545,000$      380,000$           1,330,000$         60,000$           1,000,000$        ‐$                   6,315,000$        CommentsTotals City Council  Status SUB‐TOTAL: Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l CommentsPr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Estimated Cost per Fiscal Year Project Name Project Description Department Division Org/Object Costs to date *Refer to last page of this document for definition of terms used.PAGE 2 Page 6 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2020 FINANCE DEPARTMENT Start End 20/21 21/22 22/23 23/24 24/25 25/26 Card Lock Phase  II The Police Department is in need of providing a more controlled, secure environment for their officers and employees. Card lock provides access security to all entrances and exits using key fobs and access cards. This is already installed in the Civic Center and Annex and is providing a high level of access security.  This would provide additional Public Safety as well. Finance IT 20822500. 80220 15019 N/A Michael       Ingwell mingwell@cityo fukiah.com 300  Seminary  Avenue Facilities/  Buildings/Land Deferred 2021 2022 Internal  Service No Current  Revenues  $            85,000  $            85,000  This would be an expansion to the  existing Card Lock system.  Moved from  FYE 21 due to COVID‐19.  Reviewed ‐$                  ‐$                   85,000$             ‐$                     ‐$                  ‐$                     ‐$                   85,000$            SUB‐TOTAL: Totals Comments Estimated Cost per Fiscal Year Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Funding  Type Funding Type  Add'l Comments Costs to dateProject  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d City Council  Status FIRE AUTHORITY Start End 20/21 21/22 22/23 23/24 24/25 25/26 Fire Station  Upgrades and  Retrofit The Fire Stations are in dire need of an upgrade. At the South Station (due to the building's layout and size), UVFA has currently outgrown the living space. The station needs to include additional bedrooms, a bathroom with an extra shower, office space, and installing security measures to protect the facility and fire equipment. This upgrade will maintain the building's footprint utilizing a change in layout to accommodate the Department's current and future needs. It will also comply with the current fire code by installing a sprinkler system. The North Station is also in need of improvements to the grounds and security of the station. The driveway and pad require repair, which would reduce the impact on department equipment.   Fire Authority City/District TBD TBD N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  Street/141  Lovers Lane Facilities/  Buildings/Land New 2021 2022 TBD No New  Revenues Fiscal Year  Allocation TBD  $                      ‐    Pending review by City Manager's  Office; Department estimate/request is  $250,000; Additional evaluation of Noth  Station Location is needed prior to  expending substantial funding on existing  location Not  Reviewed  Emergency  Standby  Generators This project will include placing two external generators with automatic transfer capabilities at the North and South Stations. The project also includes updates to the current electrical system and panels to integrate the building's generators. These generators will allow for power at the stations during an emergency or planned power outage. The facilities must be able to operate and carry out the Authority's mission regardless of outsideinfluences, making both stations self‐sufficient. As planned power outages are expected to continue for the foreseeable future, along with sporadic emergency outages, the Authority must maintain power for critical infrastructure needed to complete our mission. Fire Authority City/District TBD TBD N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  Street/141  Lovers Lane Facilities/  Buildings/Land New 2021 2022 TBD No New  Revenues Fiscal Year  Allocation TBD     $                      ‐    Pending review by City Manager's  Office; Department estimate/request is  $120,000 Not  Reviewed ‐$                  ‐$                   ‐$                    ‐$                     ‐$                  ‐$                     ‐$                   ‐$                    PUBLIC WORKS DEPARTMENT Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to date Estimated Cost per Fiscal Year Totals Comments City Council  Status SUB‐TOTAL: Start End 20/21 21/22 22/23 23/24 24/25 25/26 HVAC Upgrade ‐  Garage The garage's heating and air is inefficient, old and needs to be upgraded.  An upgrade will  provide economical benefits in energy savings.Public Works Corporation  Yard 20824300. 80220 18018 N/A David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Facilities/  Buildings/Land Deferred 2020 2023 Internal  Service Yes Internal  Service  $             52,000  $            52,000  Look for alternative energy sources as  part of the consideration of this project.   Moved from FYE 21 due to COVID‐19.  Reviewed Corporation  Yard  Rehabilitation Conduct a needs assessment to determine the best and most effective way to rehabilitate the Corporation Yard for the Water, Sewer, Street and Fleet Maintenance.Public Works Corporation  Yard 20824300. 80220 18190 N/A David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Facilities/  Buildings/Land New 2021 2022 Internal  Service No New  Revenues  $            50,000  $            50,000  Needs Assessment for Corp Yard Facility   Moved from FYE 21 due to COVID‐19.  Moved from FYE 23. Reviewed ‐$                  ‐$                   50,000$             52,000$              ‐$                  ‐$                     ‐$                   102,000$           Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  City Council  Status Funding  Type Funding Type  Add'l Comments Costs to date Totals WATER RESOURCES DEPARTMENT CommentsProject  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Estimated Cost per Fiscal Year SUB‐TOTAL: Start End 20/21 21/22 22/23 23/24 24/25 25/26 Upgrade HVAC  Units on  Buildings ‐  WWTP Upgrade HVAC units in Operations and Equipment Buildings due to parts being unavailable.Water  Resources Wastewater  Treatment Plant 84027225. 80220 18129 N/A David Kirch dkirch@cityofu kiah.com 300 Plant  Road Facilities/  Buildings/Land New 2021 2022 Enterprise Yes Current  Revenues  $          150,000  $          150,000 Reviewed Machinery  Storage Cover Install a machinery cover area to protect equipment from weather.Water  Resources Wastewater  Treatment Plant 84027225. 80220 TBD N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Facilities/  Buildings/Land New 2021 2022 Enterprise Yes Current  Revenues  $            15,000  $            15,000 Not  Reviewed Sludge Lagoon  Remediation Prepare plans and specifications for the removal of sludge from the sludge lagoon.Water  Resources Wastewater  Treatment Plant 84027225. 80220 TBD N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Facilities/  Buildings/Land New 2021 2023 Enterprise Yes Current  Revenues  $            50,000   $           400,000  $          450,000 Not  Reviewed Upgrade HVAC  Units on  Buildings ‐ WTP Due to aging infrastructure upgrades are needed to the HVAC system at the Water Treatment  Plant Water  Resources Water  Treatment Plant 82027113. 80220 TBD N/A David Kirch dkirch@cityofu kiah.com 935 River  Street Facilities/  Buildings/Land New 2022 2023 Enterprise Yes Current  Revenues  $             70,000  $            70,000 Reviewed Well 3  Improvements Improve Well 3 building enclosure.Water  Resources Water  Treatment Plant 82027113. 80220 TBD N/A Jarod Thiele jthiele@cityofu kiah.com Vichy  Springs  Road Facilities/  Buildings/Land New 2025 2026 Enterprise Yes Current  Revenues  $        150,000  $          150,000 Not  Reviewed ‐$                  ‐$                   215,000$           470,000$            ‐$                  ‐$                     150,000$          835,000$           1,212,393$     5,047,005$      1,561,000$       2,292,000$         1,035,000$     1,290,000$        150,000$          11,375,005$     SUB‐TOTAL: Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  StatusProject Name Project Description Department Division Org/Object Pr oj e ct   Num be r Totals Comments City Council  Status Estimated Cost per Fiscal Year TOTALS FOR FACILITIES/BUILDINGS/LAND : *Refer to last page of this document for definition of terms used.PAGE 3 Page 7 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2020 FINANCE DEPARTMENT INFORMATION TECHNOLOGY Start End 20/21 21/22 22/23 23/24 24/25 25/26 Utility Billing CIS  Replacement The current utility billing software is becoming obsolete.  Replacement is necessary. Finance Utility Billing 20513300. 54320 18062 N/A Lori Martin lmartin@cityof ukiah.com 300  Seminary  Avenue Information  Technology In  Progress 2018 2021 Enterprise Yes Reserves Funding specific  to department. $        600,000  $          600,000  Procurement of Project Management  services is in process.  Pushing actual CIS  acquisition to FYE 21.  Software selection  is in progress.  Award recommendation  anticipated in March. Budget  Adopted Core ‐ 4 Cisco  3750 Switches  ‐  End of Life ‐  Replacements These switches are the center core of our network infrastructure. They serve as data conduits for all City of Ukiah operations. They are nearing end‐of‐life, as warranty and support runs out during this time‐frame. Finance IT 20913900. 80100 17044 N/A Scott  Shaver sshaver@cityof ukiah.com 300  Seminary  Avenue Information  Technology New 2019 2023 Internal  Service Yes Current  Revenues  $          54,399   $           100,000  $          100,000  Cisco extended the warranty of two of  the switches, so the cost ended up much  lower than originally anticipated.  Costs  to date reflect encumbered funds. Reviewed Checkpoint  Firewall  Replacement ‐  With Palo Alto  ASA Checkpoint  Firewall  Replacement The Cityof Ukiah utilizes a Checkpoint perimeter firewall toprotect our network from outside threats that can originate from the internet. Equipment and servicesprovidedinthe agreement include:  Detects and controls application usage • Identifies, allows, blocks or limits usage of applications, and features within them which enables safe Internet use while protecting against threats and malware • Leverages the world's largest application library with more than 6,600 web 2.0 applications Supports advanced identity awareness for stress‐free policy enforcement • Creates granular policy definitions per user and group • Integrates seamlessly with Active Directory and protects our environments containing social media and internet applications • Provides the benefits of application control and intrusion protection (IPS), as well as extensibility support for additional security capabilities. This system will be at end of life in 2021 and up for replacement.  We will replace this with a Palo Alto ASA Firewall. Finance IT 20913900. 80100 17045 N/A Scott  Shaver sshaver@cityof ukiah.com 300  Seminary  Avenue Information  Technology In  Progress 2020 2021 Internal  Service No Current  Revenues  $        120,000  $          120,000  The Palo Alto replacement has been  purchased, and should be installed by the  end of fiscal year 20/21. Budget  Adopted Redundant  Internet  Gateway (Fall‐ over Load  Balancer) Our current AT&T Internet gateway provides service to all of the City of Ukiah departments for Internet access, as well as Public Safety access to law enforcement websites and other important services. If service fails, we do not have a failover scenario in place. A failover scenario would involve an additional Internet Gateway with a different Internet service provider (ISP). If one ISP fails, the gateway would failover to the alternate one available. This would ensure service availability, virtually 100% of the time.     Finance IT 20913900. 80100 17046 N/A Scott  Shaver sshaver@cityof ukiah.com 300  Seminary  Avenue Information  Technology New 2021 2023 Internal  Service No Current  Revenues  $          166,800   $             48,400  $          215,200 Moved from FYE 21  due to COVID‐19.  Reviewed Dell Compellent  Storage ‐ 5 year  cyclic end of life  replacement TheDellCompellentStorageservesasourmainlivedatastoragefortheCityofUkiah. Itis used in conjunction with our four Virtual Machine Hosts, which control and offer resources to all of our virtual servers. This basically contains the majority of our production servers upon which all City of Ukiah data services reside. In addition,our VMM (Virtual Machine Manager) server operates as stated. It manages all of the virtual servers within the infrastructure. Dell‐ 4 VM Hosts & Virtual Machine Manager Server ‐ 5 year cyclic ‐ end of life ‐ replacement (Refinance)) $290,000 at approximately $59,000/year x 5 years. Finance IT 20913900. 80100 17047 N/A Scott  Shaver sshaver@cityof ukiah.com 300  Seminary  Avenue Information  Technology On‐going 2021 2026 Internal  Service No Current  Revenues  $            59,000   $             59,000  $          59,000   $             59,000   $           59,000  $          295,000  Department is exploring cloud storage  solution where a portion of this may not  be necessary.  Added financing through  FYE 26. Reviewed Cisco Access  Switch EOL  Replacement These switches connect the City's computers, phones, printers, and Wi‐Fi units into the core infrastructure. The switches allow these devices to connect to the Internet and internal servers. They will be End‐Of‐Life and will no longer be supported by the manufacture. Finance IT 20913800. 80100 18100 N/A Scott  Shaver sshaver@cityof ukiah.com 300  Seminary  Avenue Information  Technology New 2022 2023 Internal  Service No Current  Revenues  $           180,000  $          180,000 Reviewed Cisco Nexus  Switch EOL  Replacement These switches are the center core of our network infrastructure. They serve as data conduits for all City of Ukiah operations. They will be end‐of‐life, as warranty and support runs out during this time‐frame. Finance IT 20913900. 80100 TBD N/A Scott  Shaver sshaver@cityof ukiah.com 300  Seminary  Avenue Information  Technology New 2024 2025 Internal  Service No Current  Revenues  $           110,000  $          110,000 Not  Reviewed 54,399$           720,000$          225,800$           387,400$            59,000$           169,000$            59,000$            1,620,200$        Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Totals Comments City Council  Status Estimated Cost per Fiscal Year SUB‐TOTAL: Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  Status POLICE DEPARTMENT Start End 20/21 21/22 22/23 23/24 24/25 25/26 Mobile  Computer  Terminals and  Wireless  Routers  Replacement The Ukiah Police Department has utilized Mobile Computer Terminals within Police vehicles since 2006, to reduce radio communications and provide officers with access to enhanced data. As reporting requirements increase and the need for field data entries rise the need for this technology will increase as well. The Mobile Computer Terminals use a Mobile Wireless Router to transmit and receive information including video and audio recordings captured by the vehicle mounted cameras. The hardware and operating system currently in use were deployed in 2015 and is at end of life and unsupported, failing more often, requiring increased down time for repairs.           Police Police 10020210. 80100 TBD N/A Justin  Wyatt jwyatt@cityofu kiah.com 300  Seminary  Avenue Information  Technology New 2021 2022 General No Current  Revenues Grant funding  may be available. $            85,000  $            85,000  Moved from FYE 23 due to failing  equipment, and reduced amount from  $125k. Reviewed ‐$                  ‐$                   85,000$             ‐$                     ‐$                  ‐$                     ‐$                   85,000$             Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Estimated Cost per Fiscal Year City Council  Status SUB‐TOTAL: Funding  Type Funding Type  Add'l Comments Costs to date Totals Comments Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d WATER RESOURCES DEPARTMENT Start End 20/21 21/22 22/23 23/24 24/25 25/26 Radar Facility  Mapping Hire a firm to radar map the underground facilities at the WWTP.Water  Resources Wastewater  Treatment Plant 84027226. 52100 TBD N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Information  Technology New 2024 2025 Enterprise Yes Current  Revenues  $           250,000  $          250,000 Not  Reviewed ‐$                  ‐$                   ‐$                    ‐$                     ‐$                  250,000$            ‐$                   250,000$           54,399$           720,000$          310,800$           387,400$            59,000$           419,000$            59,000$            1,955,200$       TOTALS FOR INFORMATION TECHNOLOGY : Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to date Estimated Cost per Fiscal Year Totals Comments City Council  Status SUB‐TOTAL: *Refer to last page of this document for definition of terms used.PAGE 4 Page 8 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2020 INFRASTRUCTURE AIRPORT Start End 20/21 21/22 22/23 23/24 24/25 25/26 Runway 15‐33  Pavement  Reduction  (Construction  Phase 2)  Runway 15‐33 is currently 4,451 feet long and 150 feet wide. The project willbeforthe construction of the 75‐foot reduced width runway pavement. New pavement marking will be applied.  Pavement is 31 years old. Airport Airport 77825200. 80230 18032 N/A Greg Owen gowen@cityofu kiah.com 1411 South  State Street Infrastructure   New  2021 2022 Enterprise Yes New  Revenues Contingent upon  FAA Grant  Funding.  $      1,900,000  $      1,900,000  The FAA has made cost and project scope  adjustments. 90% FAA Grant, 5%  Caltrans.  Moved from FY 19/20 due to  FAA funding timing.  Moved from 20/21.   FAA funding not currently available for  this project. Budget  Adopted Installation of  Precision  Approach Path  Indicator Lights  and Runway End  Identifier Lights Installation of Precision Approach Path Indicator Lights and Runway End Identifier Lights on both ends of Runway 15‐33 (RA).Airport Airport 77825200. 80230 18159 N/A Greg Owen gowen@cityofu kiah.com 1411 South  State Street Infrastructure  In  Progress 2021 2022 Enterprise Yes New  Revenues FAA Grant  Funding. $        293,285  $          356,715  $          356,715  Reimbursable agreement, ultimately  funded by FAA Grant.  The FAA has made  cost and project scope adjustments.  Moved to FY 20/21, and cost has  increased by $50k.  Moved from 20/21.   Design is complete, waiting on  reimbursement.  FAA funding not  currently available for this project. Budget  Adopted Pavement  Rehabilitation  of Taxiways A,  A3 and A5 ‐  Design This project is for the design of Taxiways A (4,540'x55'), A3 (250'x45'), and A5 (250'x45') pavement rehabilitation assumed to be a crack fill, seal and slurry.Airport Airport 77825200. 80230 18034 N/A Greg Owen gowen@cityofu kiah.com 1411 South  State Street Infrastructure   New   2022 2023 Enterprise Yes New  Revenues Contingent upon  FAA Grant  Funding.  $           148,385  $          148,385  The FAA has made cost and project scope  adjustments. Moved from FY 21/22, and  increased by $88,385. Reviewed  and  Supported Pavement  Rehabilitation  of Taxiways A,  A3 and A5 ‐  Construction This project will cover construction to rehabilitate pavements of Taxiways A (4,540'x55'), A3 ( 250'x45') and A5 (250'x45').Airport Airport 77825200. 80230 18035 N/A Greg Owen gowen@cityofu kiah.com 1411 South  State Street Infrastructure   New   2024 2025 Enterprise Yes New  Revenues Contingent upon  FAA Grant  Funding.  $       1,339,200  $      1,339,200  The FAA has made cost and project scope  adjustments. Moved from FY 22/23, and  increased by $839,200. Reviewed  and  Supported Taxiways B & D  Demolition,  (Construction  Phase 2) Taxiways B &D demolition;construction of new Taxiways A2 and A4,and Runway 33 Blast Pad (Construction Phase 2).Airport Airport 77825200. 80230 18033 N/A Greg Owen gowen@cityofu kiah.com 1411 South  State Street Infrastructure   New  2020 2021 Enterprise Yes New  Revenues Contingent upon  FAA Grant  Funding. The FAA has made cost and project scope  adjustments. Removing .. Was part of  runway construction project from last  year.   Budget  Adopted 293,285$         ‐$                   2,256,715$       148,385$            ‐$                  1,339,200$        ‐$                   3,744,300$        ELECTRIC UTILITY DEPARTMENT City Council  Status SUB‐TOTAL: Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Contact  Name  Project Contact  Email  Project  LocationProject Name Project Description Department Division Org/Object Pr oj e ct   Num be r Totals Comments Improvement  Type Project  Status Estimated Cost per Fiscal Year Start End 20/21 21/22 22/23 23/24 24/25 25/26 Upgrade fish  hatchery pumps  and controls  (Hydro) Control upgrades to provide expanded abilities: 1. Remote control and monitoring from the Fish Hatchery and 2. Emergency station light and power backup to the hydro plant.  Electric Utility  Department Technical  Services 80126100. 80230 18037 N/A James  O'Brien jobrien@cityofu kiah.com 1229 Lake  Mendocino  Drive Infrastructure  New  2020 2022 Enterprise Yes Current  Revenues 25,000$            200,000$           $          225,000 Budget  Adopted Automate Statio n Light & Power,  Pump  & Generator  Controls (Hydro) Hydro Plant control and power upgrades to automate emergency station light and power and hatchery backup pumps. Electric Utility  Department Technical  Services 80126100. 80230 18118 N/A James  O'Brien jobrien@cityofu kiah.com 1229 Lake  Mendocino  Drive Infrastructure  New  2020 2021 Enterprise Yes Current  Revenues 80,000$            $            80,000  Budget  Adopted Community  Power  Management  Projects Power pedestal replacement program goals includes reducing energy loss,improve lighting/access control, safety and availability of power in public places.Includes charging stations and power pedestals.  Electric Utility  Department Administration 80126100. 80230 18040 N/A Cindy  Sauers csauers@cityof ukiah.com Ukiah  Electric  System Infrastructure On‐going  2018 2022 Enterprise Yes Current  Revenues 60,000$          60,000$            60,000$             $          120,000  Rebudgeted to reflect workforce  scheduling allocation due to the Oak  Manor Undergrounding project.  Budget  Adopted Fairgrounds  4160 to 12,000  volt Conversion Replaces existing low voltage (4160V) system with 12,000 Volt primary rated cable and transformers and secondary conductor. Fairgrounds to provide USERC specified metering and  underground duct. Removes existing low voltage (4160V) system. Electric Utility  Department Distribution 80126100. 80230 18041 N/A Cindy  Sauers csauers@cityof ukiah.com Ukiah  Electric  System Infrastructure In  Progress 2019 2023 Enterprise Yes Current  Revenues 30,000$           150,000$          150,000$           75,000$               $          375,000  Rebudgeted to reflect workforce  scheduling allocation due to the Oak  Manor Undergrounding project. Reduced  amount for FYE 20 by $120k, and  changed funding in FYE 22 & 23. Budget  Adopted Substation and  Hydroelectric  Plant Control,  Protection and  Communication  Systems  Replacement Replace the Mendocino Hydro control, protection and communication systems hardware, program and coding for hydro specific automation control. The existing systems are outdated with limited after‐market support and no new replacement part availability.   Electric Utility  Department Technical  Services 80126100. 80230 18042 N/A James  O'Brien jobrien@cityofu kiah.com 1229 Lake  Mendocino  Drive Infrastructure In  Progress 2017 2024 Enterprise Yes Current  Revenues 30,000$           245,461$         25,000$               80,000$           $          350,461  Reduced amount in FYE 20 by $105k,  added funding in FYE 21 & 22.  Increased  FYE 21 from $175k.  Engineering  complete, installation to start 3/2021. Budget  Adopted Underground  Capital System  Improvements  (<$50,000 each) Transformer replacement and upgrades, wood pole testing and replacement,system capacity improvements and protection, control, monitoring and communication enhancements. Electric Utility  Department Distribution 80126100. 80230 18043 N/A Cindy  Sauers csauers@cityof ukiah.com Ukiah  Electric  System Infrastructure On‐going  2018 2025 Enterprise Yes Current  Revenues 100,000$        230,000$          230,000$           235,000$            235,000$         235,000$            $      1,165,000 Budget  Adopted Overhead  Capital System  Improvements  (<$50,000 each) Transformer replacement and upgrades, system capacity improvements and protection, control,  monitoring and Communication enhancements. Electric Utility  Department Distribution 80126100. 80230 18044 N/A Cindy  Sauers csauers@cityof ukiah.com Ukiah  Electric  System Infrastructure On‐going  2018 2025 Enterprise Yes Current  Revenues 310,000$         464,839$         250,000$           250,000$            250,000$         250,000$            $      1,464,839  Reduced FYE 20 by $140k, and reduced  all future years to $250k/yr.  Increased  FYE 21 from $250k. Budget  Adopted Gobbi St.  Undergrounding  Phase 3:  Overhead to  Underground Relocates or undergrounds overhead electric, phone and cable TV utilities along Gobbi and State Streets.  Electric Utility  Department Distribution 80126100. 80230 18045 N/A Cindy  Sauers csauers@cityof ukiah.com Gobbi  Street  (Orchard to  State) Infrastructure  In  Progress 2018 2021 Enterprise Yes Current  Revenues 2,712,114$      2,558,617$      $      2,558,617 Revised FYE 20 from $500k, added cost  for FYE 21.  Increased FYE 21 from $470k. Budget  Adopted Governor speed  control & Valve  Upgrades  (Hydro) Upgrades to the governor sensing, controller and feedback transducers to improve performance and reliability. Existing governor controls frequently are out of service due to failure or adjustment.    Electric Utility  Department Technical  Services 80126100. 80230 18047 N/A James  O'Brien jobrien@cityofu kiah.com 1229 Lake  Mendocino  Drive Infrastructure  New  2020 2023 Enterprise Yes Current  Revenues 200,000$           180,000$            $          380,000 Moved from beginning FYE 21  due to  COVID‐19. Reviewed State St.  Undergrounding  Phase 4:  Overhead to  Underground Relocates or undergrounds overhead electric, phone and cable TV utilities ‐State Street from Mill to Clay. Electric Utility  Department Distribution 80126100. 80230 18048 N/A Cindy  Sauers csauers@cityof ukiah.com South State  Street Infrastructure  New  2021 2021 Enterprise Yes Current  Revenues 105,000$         878,132$          $          878,132  All non electric Undergrounding is based  on Rule 20 guidelines. Project was  started earlier (was originally 22/23) to  coincide with Streetscape Project.   Increased FYE 21 from $200k. Reviewed Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  City Council  Status Funding  Type Funding Type  Add'l Comments Costs to date Totals Comments Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Estimated Cost per Fiscal Year *Refer to last page of this document for definition of terms used.PAGE 5 Page 9 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2020 Oak Manor  Dr.  Overhead to  Underground  Conversion Install cable and associated equipment for replacing the overhead facilities Electric Utility  Department Distribution 80126100. 80230 18121 N/A Scott  Bozzoli sbozzoli@cityof ukiah.com Oak Manor  Dr.Infrastructure  New  2021 2022 Enterprise Yes Current  Revenues 200,000$           $          200,000 Reduced amount from $500k, moved  from FYE 21.Reviewed Policy and  Legislated  System  Modifications System design, equipment and installation to conform to mandated industry standards. Proposed fire mitigation requirements require selected equipment to bereplaced or protected to reduce fire risk.  Electric Utility  Department Distribution 80126100. 80230 18124 N/A Cindy  Sauers csauers@cityof ukiah.com Various Infrastructure  New  2019 2025 Enterprise Yes Current  Revenues 200,000$          100,000$           100,000$            100,000$         100,000$            $          600,000 Reduced amount for FYE 20 from $80k,  and amounts from $200k FYE 22 onward. Budget  Adopted Hydroelectric  Plant Transfer  Trip Upgrade Upgrade existing and provide redundancy for Hydro transfer trip circuit Electric Utility  Department Technical  Services 80126100. 80230 18125 N/A James  O'Brien jobrien@cityofu kiah.com Hydroplant Infrastructure  New  2019 2020 Enterprise Yes Current  Revenues 3,000$              195,000$          $          195,000 Reduced amount for FYE 20 from $225k,  and added funds to FYE 21.Reviewed 3,350,114$     5,087,049$      1,390,000$       865,000$            665,000$         585,000$            ‐$                   8,592,049$        PUBLIC WORKS DEPARTMENT SUB‐TOTAL: Start End 20/21 21/22 22/23 23/24 24/25 25/26 Corporation  Yard  Remediation  System Removal This project will remove the Underground Storage Tank cleanup equipment. Public Works Corporation  Yard 20824300. 80230 TBD N/A Dave Kirch dkirch@cityofu kiah.com 1320  Airport  Road Infrastructure New 2021 2022 Enterprise Yes Insurance  $          150,000  $          150,000  Corporation  Yard Security This project will improve security in order to prevent further break‐ins and theft. Public Works Corporation  Yard 20824300. 80230 TBD N/A Dave Kirch dkirch@cityofu kiah.com 1320  Airport  Road Infrastructure New 2021 2022 Enterprise Yes Current  Revenues Fiscal Year  Allocation TBD     $                      ‐    Pending review by City Manager s  Office; Department estimate/request is  $100,000 Corporation  Yard  Rehabilitation This project will upgrade the Corporation Yard Facilities. Public Works Corporation  Yard 20824300. 80230 TBD N/A Dave Kirch dkirch@cityofu kiah.com 1320  Airport  Road Infrastructure New 2021 2022 Enterprise Yes Current  Revenues Fiscal Year  Allocation TBD     $                      ‐    Pending review by City Manager s  Office; Department estimate/request is  $2,500,000 for existing locatoin; Locaton  evaluation will need to be completed to  determine best long location for the yard  and/or continued use of existing site. Landfill Closure This project will permanently close the Landfill Disposal site per Federal Mandates. Public Works Landfill 70224500. 80230 18025 N/A Tim Eriksen teriksen@cityof ukiah.com 3100 Vichy  Springs  Road Infrastructure In  Progress 2021 2022 Enterprise Yes Current  Revenues  $    10,343,287  $    10,343,287  Project specifics will require additional  Council review.  Moved from FYE 20 to  FYE 21.  EIR Litigation in progress.   Construction projected for FYE 22 so  moved from FYE 21. Budget  Adopted ‐$                  ‐$                   10,493,287$     ‐$                     ‐$                  ‐$                     ‐$                   10,493,287$     WATER RESOURCES DEPARTMENT Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Totals Comments City Council  Status Estimated Cost per Fiscal Year SUB‐TOTAL: Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  Status Start End 20/21 21/22 22/23 23/24 24/25 25/26 Henderson Lane  Water Main  Replacement Project is needed in order to upgrade a failing water main. This is needed in order to provide potable water to the Water customers. Water  Resources Water  Treatment Plant 82227113. 80230 18051 N/A Jarod Thiele jthiele@cityofu kiah.com Henderson  Lane Infrastructure In  Progress 2018 2022 Enterprise Yes Current  Revenues  $          15,800   $          150,000  $          150,000 Design Complete.  Moved from FYE 20 to  FYE 21  due to COVID‐19.  Budget  Adopted Water Main  Replacements Plan for water main replacements throughout the City.Water  Resources Water  Operations 82027113. 80230 18072 N/A Jarod Thiele jthiele@cityofu kiah.com Various Infrastructure On‐going 2020 2026 Enterprise No Current  Revenues  $     1,500,000   $      1,500,000   $        1,500,000   $    1,500,000  $       1,500,000   $     1,500,000  $      9,000,000 Added funding for FYE 25 and  FYE 26.Budget  Adopted Phase 4  Recycled Water This project will provide an additional irrigation source for City Parks,Golf Course, Cemetery and Schools. This will reduce the demand on the potable water system and reduce discharge to the Russian River Water  Resources Recycled Water 83027330. 80230 18052 N/A Sean White swhite@cityofu kiah.com Brush  Street to  Golf Course Infrastructure New 2024 2025 Enterprise Yes New  Revenues Will be funded  by  grant/loan. $          43,700   $     18,500,000  $    18,500,000  Environmental documentation is  complete. Design began in December,  2018. Modified funding comments to  eliminate a shared cost with Sewer.   Moved budget from FYE 21.  Moved from  FYE 22  due to COVID‐19 ‐ feasibility still  under review.  Reviewed  and  Supported Chlorine  Residual  Valve/Alarm on  Discharge Engineering and installation.  Critical safety valve to monitor the outflow of chlorinated water  into the river. Water  Resources Wastewater  Treatment Plant 84027225. 80230 18054 N/A David Kirch dkirch@cityofu kiah.com 300 Plant  Road Infrastructure New 2018 2022 Enterprise Yes Current  Revenues  $          150,000  $          150,000 Rebudgeting.  Moved from FYE 20. Reviewed This project will replace the sewer main on Dora Street from Mill Street to Grove Avenue as well as all sewer laterals Sewer  Operations 84427221. 80230 N/A Jarod Thiele jthiele@cityofu kiah.com Dora Street Infrastructure New 2022 2023 Enterprise Yes Current  Revenues  $           400,000  This project will replace the water main on Dora Street from Mill Street to Grove Avenue as well as all hydrant, valves and service connections Water  Operations 82227111. 80230 N/A Jarod Thiele jthiele@cityofu kiah.com Dora Street Infrastructure New 2022 2023 Enterprise Yes Current  Revenues  $           800,000  Replace Heat  Exchangers This project will replace deteriorating heat exchangers for the operationoftheDigesterand Boilers Water  Resources Wastewater  Treatment Plant 84024225. 80230 18131 N/A David Kirch dkirch@cityofu kiah.com 300 Plant  Road Infrastructure New 2023 2024 Enterprise Yes Current  Revenues  $       750,000  $          750,000 Moved from FYE 21  due to COVID‐19.  Reviewed Rehabilitation  of Zone 2  Booster Pump  Upgrade the enclosure and electrical components in the structure enclosing the booster pump for Pressure Zone 2 to increase reliability and security Water  Resources Water  Operations 82227113. 80230 TBD N/A David Kirch dkirch@cityofu kiah.com Golf Course Infrastructure New 2024 2025 Enterprise Yes Current  Revenues  $             50,000  $            50,000 Moved from FYE 23  due to COVID‐19. Reviewed Replace Water  Main on Low  Gap Street Replace the 16 inch steel water main from North State Street to North Bush Street concurrent with Phase 4 of the Recycled Water Project Water  Resources Water  Operations 82227113. 80230 TBD N/A Don Brown dwbrown@city ofukiah.com Low Gap  Street Infrastructure New 2024 2025 Enterprise Yes Current  Revenues  $           500,000  $          500,000 Moved from FYE 22  due to COVID‐19.  Reviewed Replace Various  Water Mains Replace water mains on Clay Street, Pine Street, Spring Street, etc.Water  Resources Water  Operations 82227113. 80230 TBD N/A Don Brown dwbrown@city ofukiah.com Various Infrastructure New 2021 2022 Enterprise Yes Current  Revenues  $          400,000  $          400,000  Removed budget from FYE 21  due to  COVID‐19. Increased budget from $250k  in FYE 22, and eliminated $250k in FYE  23, 24 and 25. Reviewed Replace Sewer  Main on Low  Gap Street Replace the 15 inch  and 6 inch sewer main from North State Street to North Bush Street concurrent with Phase 4 of the Recycled Water Project Water  Resources Sewer  Operations 84427222. 80230 TBD N/A Don Brown dwbrown@city ofukiah.com Low Gap  Street Infrastructure New 2024 2025 Enterprise Yes Current  Revenues  $           500,000  $          500,000 Moved from FYE 22 due to COVID‐19.  Reviewed Reseal Wash  Water Basins Remove and Replace Seal on Wash Water Basins Water  Resources Wastewater  Treatment Plant 84027225. 80230 18192 N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Infrastructure New 2020 2021 Enterprise Yes Current  Revenues  $           40,000  $            40,000 Budget  Adopted Upgrade PLC's Upgrade old Programmable Logic Controls.Water  Resources Wastewater  Treatment Plant 84027225. 80230 TBD N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Infrastructure New 2023 2024 Enterprise Yes Current  Revenues  $       200,000  $          200,000 Moved from FYE 22  due to COVID‐19.  Reviewed Recondition  Levees Recondition the levees on the Percolation Ponds.Water  Resources Wastewater  Treatment Plant 84027225. 80230 TBD N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Infrastructure New 2024 2025 Enterprise Yes Current  Revenues  $           200,000  $          200,000 Eliminated $200k for 2 prior years  due to  COVID‐19. Reviewed 59,500$           1,540,000$      2,200,000$       2,700,000$         2,450,000$     21,250,000$      1,500,000$      31,640,000$     3,702,899$     6,627,049$      16,340,002$     3,713,385$         3,115,000$     23,174,200$      1,500,000$      54,469,636$     City Council  Status Estimated Cost per Fiscal Year Dora Street  Utility  Improvement  Project‐ Water  & Sewer Water  Resources 18127  $      1,200,000  Funding  Type Funding Type  Add'l Comments Costs to date Totals Comments Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  SUB‐TOTAL: TOTALS FOR INFRASTUCTURE : Reviewed Contingent upon rate study.  Moved from  FYE 21. Note that rate study based on  happening in FYE 21.  Moved from FYE  22. *Refer to last page of this document for definition of terms used.PAGE 6 Page 10 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2020 PUBLIC WORKS DEPARTMENT STREETS & RIGHTS‐OF‐WAY Start End 20/21 21/22 22/23 23/24 24/25 25/26 12024200. 80230 2022 2023 Special  Revenue Yes Current  Revenues Measure Y  $        2,000,000  50024220. 80230 2022 2023 Special  Revenue Yes Current  Revenues Gas Tax  $           700,000  East Clay Street  Improvement  Project This project will improve East Clay Street from Main Street to the Railroad Crossing in order to facilitate the development of the new Courthouse site. This project includes water, sewer, pedestrian facilities and drainage facilities as well as reconstruction of the street section. Public Works Engineering 12024200. 80230 18128 No Tim Eriksen teriksen@cityof ukiah.com Clay Street Streets & Rights‐ of‐Way New 2024 2025 Special  Revenue No New  Revenues Measure Y  $           750,000  $          750,000  Introduced and discussed at the January  16, 2019 Council meeting.  Moved from  FYE 21. Moved from FYE 23. Reviewed Street Striping This will update striping on streets in selected areas. Public Works Engineering 12024200. 80230 18150 N/A Jarod Thiele jthiele@cityofu kiah.com Various  Streets Streets & Rights‐ of‐Way Complete d 2019 2026 Special  Revenue Yes Current  Revenues Measure Y  $            60,000   $             60,000   $          60,000  $             60,000   $           60,000  $          300,000  Ongoing work. Eliminated FYE 21  due to  COVID‐19. Added funding to FYE 25 and  26. Reviewed Public Works Engineering 12024200. 80230 Yes Tim Eriksen teriksen@cityof ukiah.com Orr Street  at Orr Creek Streets & Rights‐ of‐Way In  Progress 2021 2022 Capital  Projects Yes Reserves Measure Y and  CDBG Funding  Opportunity  $          150,000  Public Works Engineering 25124220. 80230 Yes Tim Eriksen teriksen@cityof ukiah.com Orr Street  at Orr Creek Streets & Rights‐ of‐Way In  Progress 2022 2023 Capital  Projects Yes New  Revenues  $           254,438  Low Gap Road  and North Bush  Street  Roundabout This project will complete the environmental, ROW, and design phases for a roundabout at Low Gap Road and N. Bush St.  Construction phase not currently funded.Public Works Engineering 50724620. 80230 15024 N/A Tim Eriksen teriksen@cityof ukiah.com Low Gap  Road and N.  Bush St. Streets & Rights‐ of‐Way In  Progress 2021 2022 Special  Revenue Yes Current  Revenues $110k Design  Funded,  Construction  Funding Not  Approved.  $          750,000  $          750,000  Design authorized, but project requires  additional Council review. Moved from  FYE 22, and reduced from $1.5 mil  due to  COVID‐19.  Moved from FYE 21. Budget  Adopted Slurry Seal  Project This project will improve the Streets network.  Public Works Engineering 12024200. 80230 18151 N/A Daniel  Flores dflores@cityofu kiah.com Various  Streets Streets & Rights‐ of‐Way Complete d 2019 2026 Special  Revenue Yes Current  Revenues Measure Y  $        426,000   $        426,000  $          400,000  $           400,000   $       250,000   $           250,000   $        250,000  $      1,976,000  Going out to bid.  Budget will be utilizing  FYE 21 anticipated revenue.  Had utilized  this year's budget for other projects.   Increased budget from $200k FYE 22.   Increased budget from $400k FYE 21,   from $200k in FYE 23, and from $200k in  FYE 24. Added budget in FYE 25 and 26. Budget  Adopted Gobbi/Main  Traffic Signal This project will alleviate traffic for better vehicle flow. Public Works  Traffic Signal 50724620. 80230 18073 N/A Jarod Thiele jthiele@cityofu kiah.com Gobbi  Street/  Waugh  Lane Streets & Rights‐ of‐Way New 2022 2023 Special  Revenue No New  Revenues Will need to apply  for STIP funding. $           800,000  $          800,000 Moved from FYE 22 due to COVID‐19.  Reviewed Main Street  Reconstruction  Project Reconstruct Main Street, from Gobbi to Mill. Public Works Engineering 12024200. 80230 TBD N/A Andrew  Stricklin astricklin@cityo fukiah.com Main Street Streets & Rights‐ of‐Way New 2022 2023 Special  Revenue Yes Current  Revenues Measure Y  $           500,000  $          500,000 Moved from FYE 22  due to COVID‐19.  Reviewed Clara Avenue  Reconstruction  Project Reconstruct Clara Avenue, from State to Orchard. Public Works CDBG 12024200. 80230 TBD N/A Jason  Benson jbenson@cityof ukiah.com Clara  Avenue Streets & Rights‐ of‐Way New 2021 2022 Grant  Funded Yes New  Revenues CDBG Funding  Opportunity  $      2,000,000  $      2,000,000 Moved from FYE 21.Reviewed Leslie Street  Rehabilitation  Project Rehabilitate Leslie Street, Gobbi to Perkins. Public Works CDBG 12024200. 80230 TBD N/A Jason  Benson jbenson@cityof ukiah.com Leslie Street Streets & Rights‐ of‐Way New 2022 2023 Grant  Funded Yes New  Revenues CDBG Funding  Opportunity  $        1,500,000  $      1,500,000 Moved from FYE 21.Reviewed Perkins Street  Storm Drain and  Widening  Project This project will add a storm drain on East Perkins Street and widen the intersection at Orchard Avenue to add another East Bound through lane.Public Works  Streets 10024620. 80230 TBD N/A Andrew  Stricklin astricklin@cityo fukiah.com East Perkins  Street Streets & Rights‐ of‐Way New 2022 2023 Special  Revenue No New  Revenues Measure Y  $        2,277,000  $      2,277,000 Reviewed South Ukiah  Rehabilitation  Project This project will overlay S. Dora Street from Beacon Lane to Washington, and S. State Street from Beacon Lane to Observatory, including ADA pedestrian improvements.Public Works  Streets 12024300. 80230 TBD N/A Andrew  Stricklin astricklin@cityo fukiah.com Dora/State Streets & Rights‐ of‐Way New 2021 2022 Special  Revenue No Current  Revenues Measure Y  $      2,500,000  $      2,500,000 Not  Reviewed Streetscape  Additional  Paving Street paving and ADA improvements in areas adjacent to current Streetscape project. Public Works  Streets TBD TBD N/A Andrew  Stricklin astricklin@cityo fukiah.com Dora/State Streets & Rights‐ of‐Way New 2021 2022 Special  Revenue No New  Revenues TBD  $          750,000  $          750,000 Not  Reviewed Great Redwood  Trail‐ Phase 4 This project will extend the Great Redwood Trail from Commerce Drive to Norgard Lane Public Works Engineering TBD TBD N/A Jason  Benson jbenson@cityof ukiah.com Railroad  ROW Streets & Rights‐ of‐Way New 2021 2023 Grant  Funded Yes New  Revenues Urban Greening  Grant  $          175,000   $        3,750,000  $      3,925,000 Not  Reviewed Great Redwood  Trail‐ Phase 5 This project will extend the Great Redwood Trail from Brush Street to Hensley Creek Road Public Works Engineering TBD TBD N/A Jason  Benson jbenson@cityof ukiah.com Railroad  ROW Streets & Rights‐ of‐Way New 2022 2024 Grant  Funded No New  Revenues Urban Greening  Grant  $           275,000   $    8,000,000  $      8,275,000 Not  Reviewed Gobbi Street  Reconstruction Reconstruct Gobbi Street in 2 separate projects (US101 to State Street) and (State Street to Dora Street)Public Works Engineering 12024200. 80230 TBD N/A Andrew  Stricklin astricklin@cityo fukiah.com Gobbi  Street Streets & Rights‐ of‐Way New 2023 2024 Special  Revenue Yes Current  Revenues Measure Y  $    1,500,000  $      1,500,000 Not  Reviewed 426,000$         426,000$          6,785,000$       12,516,438$      9,810,000$     1,060,000$        310,000$          30,907,438$     426,000$         426,000$          6,785,000$       12,516,438$      9,810,000$     1,060,000$        310,000$          30,907,438$     Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Totals Comments City Council  Status Funding  Type Funding Type  Add'l Comments Costs to date Estimated Cost per Fiscal YearProject  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  Status Moved from FYE 21, and added $700k to  Measure Y cost.  Moved from FYE 22.ReviewedJarod Thiele jthiele@cityofu kiah.com Dora Street Streets & Rights‐ of‐Way New  $      2,700,000  Dora Street  Utility  Improvement  Project This project will replace the water main, sewer main and reconstruct the street on Dora  Street from Mill Street to Grove Avenue Public Works Engineering 18127 Yes SUB‐TOTAL: TOTALS FOR STREETS & RIGHTS‐OF‐WAY : Orr Street  Bridge This project will improve the bridge on Orr Street at Orr Creek.   18065  $          404,438  Direction by Council was to develop the  option for a pedestrian bike bridge with  access for service and emergency  vehicles only; look into options and cost  for getting a turn‐around on the south  side; bring back cost scenarios for  decking; and work with Wagenseller  group with design options and budget.   FYE 2020 budgeted funds were  transferred out for another project.   Moved Engineering from FYE 20. FYE 23  $150k funded by CDBG funding  opportunity.  Changed amount in FYE 22  from $140k, eliminated $150k in FYE 23.   Reviewed *Refer to last page of this document for definition of terms used.PAGE 7 Page 11 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2020 AIRPORT VEHICLES, MACHINERY & EQUIPMENT Start End 20/21 21/22 22/23 23/24 24/25 25/26 Replace 20,000  gallon fuel tank  with 20,000  gallon Jet A tank Current tank is a split fuel system, containing both Jet A fuel and Avgas. Conversion to Jet A is necessary to maximize the fuel sources for the airport, and provide better service to its customers.Airport Airport 77925200. 80100 15042 N/A Greg Owen gowen@cityofu kiah.com 1411 South  State Street Vehicles,  Machinery &  Equipment   In  Progress  2021 2022 Enterprise Yes Current  Revenues  $          150,000  $          150,000  Moved from FYE 20. Current revenues  may not be adequate, external funding  may be necessary. Reviewed Water Tender ‐  Shared Cost Current tank is a split fuel system, containing both Jet A fuel and Avgas. Conversion to Jet A is necessary to maximize the fuel sources for the airport, and provide better service to its customers.Airport Airport 77925200. 80100 V2543 Shared with  100 Parks,  100 Streets,  820 Water,  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment Deferred 2022 2023 Enterprise Yes Current  Revenues  $             10,000  $            10,000 Spent over $15k this past year for rental  of a unit.  Moved from FYE 22.Reviewed ‐$                  ‐$                   150,000$           10,000$              ‐$                  ‐$                     ‐$                   160,000$           Totals Comments City Council  Status SUB‐TOTAL: Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  Status COMMUNITY SERVICES DEPARTMENT Project Name Project Description Department Division Org/Object Project  Number Estimated Cost per Fiscal Year Start End 20/21 21/22 22/23 23/24 24/25 25/26 Replacement  Truck Replacement of vehicles that are no longer cost effective to repair.Community  Services Parks 10022100. 80100 V737 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment New 2021 2022 General No Current  Revenues      $            40,000  $            40,000 Moved to FYE 22 Reviewed Replacement  Truck Replacement of vehicles that are no longer cost effective to repair.Community  Services Parks 10022100. 80100 18066 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment New 2023 2024 General No Current  Revenues      $          55,000  $            55,000 Moved to FYE 24 Reviewed Replacement  Truck‐ Building  Maintenance  Replacement truck is necessary Community  Services Building  Maintenance 20822500. 80100 V2642 N/A Kerry  Randall krandall@cityof ukiah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment Deferred 2021 2022 General No Reserves      $            48,000  $            48,000 Moved to FYE 22. Reviewed Forklift  Replacement The forklift at the Civic Center/Annex is very old, failing and needing replacement. It is used to offload freight shipments to the Civic Center, as well as for other needs by a variety of departments.  A used forklift will be sought. Community  Services Building  Maintenance 20822500. 80100 E1710 N/A David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2020 2021 General No Current  Revenues  $           23,000  $            23,000 Will consider electric option. Budget  Adopted Bucket Truck  Replacement ‐  Shared Cost There are currently two bucket trucks, Vehicle #2221, a 1992 Ford F450 which is being put into surplus in fiscal year 2017/2018,and Vehicle #2230, a 1995 Ford F450,which will be kept into service until it is replaced. It is used to trim street and park trees, and also assists in hanging banners which promote City services and activities which benefit the community. Two divisions share the cost:  $100,000 total Community  Services Parks 10022100. 80100 V2224 Shared with  100 Streets David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment Deferred 2021 2022 General No Current  Revenues  $            55,000  $            55,000 Look for surplus from Electric Utility. Reviewed Water Tender ‐  Shared Cost The current water tender no longer meets emission standards and is inoperable. Will be used to water street trees, Riverside Park, fill Vactor trucks and be available to support mowing and Fire operations.  Five divisions share the cost:  $150,000 total Community  Services Parks 10022100. 80100 V2543 Shared with  100 Streets,  779 Airport,  820 Water,  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment Deferred 2022 2023 Enterprise No Current  Revenues  $             10,000  $            10,000  Reduced amount from $10k to split cost  with Airport based on anticipated use.   Spent over $15k this past year for rental  of a unit.  Moved from FYE 21 due to  COVID‐19. Moved from FYE 22. Reviewed Parks Service  Vehicle New proposed Park Service Worker/Horticulturist position will require a service vehicle.Community  Services Parks 10022100. 80100 TBD N/A Jarrod  Meyer jmeyer@cityofu kiah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment New 2021 2022 General No Current  Revenues  $            40,000  $            40,000  Increasing park acreage requires increase  in Park staffing, which will also require an  additional vehicle. Not  Reviewed Ice Skating Rink Purchase of materials and supplies necessary to build a 40' x 100' ice skating rink. Will include rink floor, all piping & hoses, dasherboards, access gates, board anchors, Ice Wizard resurfacer, gas powered edger, 300 pairs of rental skates, ice skate sharpener, 95 black rubber mats, vapor barrier, 500 gallons of glycol, ice skate racks and all other necessary ice tools. Chiller and tent would be rented annually. The cost of this purchase is less than the cost of renting the same materials for 2 years. Community  Services Ice Rink 31422860. 80100 18193 N/A Jake  Burgess jburgess@cityof ukiah.com 411 West  Clay Street Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $          150,000  $          150,000  Purchase will has a positive rate of return  within two years. Moved from FYE 21 due  to COVID‐19.  Reviewed ‐$                  23,000$            333,000$           10,000$              55,000$           ‐$                     ‐$                   421,000$           CITY MANAGER DEPARTMENT Project Name Project Description Department Division Org/Object Project  Number Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  City Council  Status Funding  Type Funding Type  Add'l Comments Costs to date Totals Comments Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Funding  Identified Estimated Cost per Fiscal Year SUB‐TOTAL: Start End 20/21 21/22 22/23 23/24 24/25 25/26 Parking Meter  Replacement Replacing parking meters.   City Manager Economic  Development 64012600. 80230 18165 N/A Traci Boyl tboyl@cityofuki ah.com Downtown Vehicles,  Machinery &  Equipment Deferred 2021 2022 Enterprise Yes Current  Revenues 400,000$           $          400,000  Funded by line of credit loan proceeds  being secured by Finance as part of a  larger capital improvement funding  strategy.  Moved from FYE 20 year.   Installation will coincide with Streetscape  Project.  Funding secured through bond  issuance; project put on hold due to  COVID‐19 and will resume when market  conditions allow.  Moved from FYE 21. Budget  Adopted ‐$                  ‐$                   400,000$           ‐$                     ‐$                  ‐$                     ‐$                   400,000$           ELECTRIC UTILITY DEPARTMENT Project Name Project Description Department Division Org/Object Project  Number Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Comments City Council  StatusTotals SUB‐TOTAL: Project  Status Project  Timeline Funding  Source Funding  Identified Funding  Type Funding Type  Add'l Comments Costs to date Start End 20/21 21/22 22/23 23/24 24/25 25/26 Electric Meter  Replacements Electric Meter Replacement and cloud based data management system improving customer access to outage information, usage data and provide customer selectable notifications. Electric Utility  Department Technical  Services 80126100. 80100 15080 N/A Cindy  Sauers csauers@cityof ukiah.com ah Electric Sys Vehicles,  Machinery &  Equipment In  Progress 2018 2022 Enterprise Yes Current  Revenues 1,000$              500,000$          2,000,000$        $      2,500,000 Currently in the planning stage.Budget  Adopted Lift Replaces a high capacity fork lift due to 1. Air quality standards to update/improve engine emissions and 2. Due to the equipment’s condition and age. Electric Utility  Department Distribution 80126100. 80100 E1718 N/A Tim Santo tsanto@cityofu kiah.com N/A Vehicles,  Machinery &  Equipment  New  2021 2022 Enterprise Yes Current  Revenues   70,000$             $            70,000 Moved to FYE 22. Reviewed Utility/Inspector  Truck Replaces 2003 F250 with EV Truck Electric Utility  Department Distribution 80126100. 80100 TBD N/A Tim Santo tsanto@cityofu kiah.com N/A Vehicles,  Machinery &  Equipment  New  2022 2023 Enterprise Yes Current  Revenues     90,000$               $            90,000  EV options will hit market in FYE 21/22;  Planned for FYE 22/23 to ensure quality  of vehicle outside of 1st Generation  models.  Reviewed 1,000$             500,000$          2,070,000$       90,000$              ‐$                  ‐$                     ‐$                   2,660,000$        Project Name Project Description Department Division Org/Object Project  Number Totals Comments City Council  Status SUB‐TOTAL: Project  Timeline Funding  Source Funding  Identified Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  Status Estimated Cost per Fiscal Year *Refer to last page of this document for definition of terms used.PAGE 8 Page 12 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2020 FINANCE DEPARTMENT Start End 20/21 21/22 22/23 23/24 24/25 25/26 Building Camera  DVR System  Replacement The current camera Digital Video Recorder (DVR) system is out of manufacture warranty. This unit will need to be replaced to ensure the required recording of camera footage.Finance  IT 20913900. 80100 18194 N/A Scott  Shaver sshaver@cityof ukiah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment Complete d 2020 2021 Internal  Service Yes Current  Revenues  $          25,412  $           26,000  $            26,000 Budget  Adopted Truck or Van ‐  IT  Staff Needed for IT staff to provide services to the remote City locations. Carpooled vehicles not always available for critical incidents.Finance  IT 20913900. 80100 TBD N/A Scott  Shaver sshaver@cityof ukiah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment New 2021 2022 Internal  Service No New  Revenues Fiscal Year  Allocation TBD     $                      ‐    Pending review by City Manager's  Office; Department estimate/request is  $35,000 Not  Reviewed Truck ‐ Utility  Service  Attendant Current vehicle approaching the end of it's useful life. Finance  Utility Billing 20513300. 80100 TBD N/A Lori Martin lmartin@cityof ukiah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment New 2022 2023 Internal  Service No New  Revenues  $             35,000  $            35,000 Reviewed 25,412$           26,000$            ‐$                    35,000$              ‐$                  ‐$                     ‐$                   61,000$             FIRE AUTHORITY Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Funding  Identified Funding  Type Funding Type  Add'l Comments SUB‐TOTAL: Costs to date Estimated Cost per Fiscal Year Totals Comments City Council  StatusProject Name Project Description Department Division Org/Object Project  Number Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Start End 20/21 21/22 22/23 23/24 24/25 25/26 Command/  Chief Vehicle This new Command/Chief vehicle would serve as a Division Chief's vehicle.It will replace C‐ 6805, a 2006 Chevy 2500 HD, with current mileage of 106,495. The vehicle transmission is currently failing, leaving the vehicle unfit,unreliable, and leaving team members in a possibly unsafe or life‐threatening environment during fire suppression activities. However, the vehicle can be repurposed as a non‐suppression utility vehicle for the department. Fire Authority City Fire 10021210. 80100 V3165 N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment  New 2021 2022 General No New  Revenues  $            75,000  $            75,000   Moved from FYE 21 due to COVID‐19.  Increased the amount from $50k to  include vehicle outfitting.  Moved from  FYE 21. Reviewed Auto Extrication  Equipment It is recommended to replace our aging gas powered hydraulic auto extrication equipment, commonly know as the "Jaws Of Life".  Replacement units will consist of newer technology battery operated E‐Hydraulic extrication equipment.  These newer units will eliminate heavy gas powered motors and associated hydraulic lines increasing mobility and range of use. This will be a three year phased purchase to replace the units currently in service. Fire Authority City/Valley Fire 91621400. 80100 &  25321210. 80100 18101 N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment Ongoing 2019 2022 Special  Revenue Yes Current  Revenues Prop. 172  $          57,274  $           31,500   $            33,000  $            64,500  The first set has been purchased and  placed into service.  Second set has been  purchased.  Final purchase set planned  for FYE 22. Budget  Adopted SCBA  Compressor This specialized unit is necessary and mandatory to fill Self‐Contained Breathing Apparatus Bottles crucial for the Ukiah Valley Fire Authority to carry out our mission of saving and protectinglife, property,and the environment. This unit will be housed at the Central Station and will replace our current mobile air unit, which is currently out of service. Fire Authority City Fire 10021210. 80100 18195 N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2021 2022 General No New  Revenues  $            72,000  $            72,000 This will require new funding.  Moved  from FYE 21 due to COVID‐19. Reviewed Utility Transport  Vehicle Due to the increasing number of rescues in the wilderness areas, along with Low Gap Park & the Western Hills Trails. UFVA needs a vehicle capable of traversing these areas to optimize our rescue capabilities, as well as moving equipment and personnel in a timely manner Fire Authority City Fire 10021210. 80100 E4964 N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2024 2025 Grant  Funded No New  Revenues          $             40,000  $            40,000 Contingent upon receiving grant funding.  Reviewed SCBA/Gear  Sanitizer This unit is critical for sanitation of fire protection gear and equipment used and worn by team members, due to the increasing awareness of cancer causing exposures faced by Fire Personnel. The sanitation of gear and equipment has been proven to reduce the risk to cancer(s).  This promotes a safer and healthier work environment. Fire Authority City Fire 10021210. 80100 18196 N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2021 2022 General No New  Revenues  $            35,000  $            35,000  This will require new funding.  Moved  from FYE 21 due to COVID‐19.  Increased  from $28k. Reviewed Water Tender     The Ukiah Valley Authority annual fleet replacement identified WT‐6892 for replacement. Following industry standard NFPA guidelines recommends fire apparatus serve 10 years or 75,000 miles as a first out response vehicle, and an additional 5 to 10 years or 100,000miles in service as a reserve apparatus. WT‐6892 is a 2004 Peterbilt single‐axle 2,500 gallon water tender. It was initially designed for construction, and was converted to a fire apparatus. I does not have a fire rated pump, which the apparatusdoes notmeet the demand for service. The purchase of a new fire rated water tender is vital to the Fire Authority's mission while working in the rural environment. Additionally, utilizing OES‐State contracts, the entire purchase cost recovery would be completed over the next few years. WT‐6892 would not only be placed in a reserve status for the Fire Department, other departments in the City could utilize the water tender, adding additional cost savings to the City, as they have been renting a water tender in the past several years. Fire Authority City Fire 10021010. 80100 TBD N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2021 2022 TBD No New  Revenues Fiscal Year  Allocatoin TBD     $                      ‐    Pending review by City Manager's  Office; Department estimate/request is  $260,000 Not  Reviewed Quint Aerial  Apparatus The Ukiah Valley Fire Authority annual fleet replacement identified T‐6852 for replacement.   Following industry‐standard NFPA guidelines recommends fire engines serve 10‐years or  75,000 miles as a first out response vehicle, and an additional 5 to 10‐years or 100,000 miles  in service as a reserve apparatus.  T‐6852 is a 2009 Pierce Quint Aerial Apparatus with a 75‐ft. ladder with a current mileage of 47,536.  With a continually growing city in size and height,  our truck's specifications no longer meet our city's demands.  T‐6852 will be placed in a  reserve status for the Department.    Fire Authority City Fire 10021010. 80100 TBD N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2025 2026 TBD No New  Revenues Fiscal Year  Allocatoin TBD  $     1,500,000  $      1,500,000  Pending review by City Manager's  Office; Department estimate/request is  $1,500,000 Not  Reviewed Active Shooter  Safety  Equipment Due to the current events happening around the United States and the world, it is unfortunate but imperative that we prepare and be equipped for any and all situations the  UVFA may face. We are taking a proactive instead of a reactive stance in protecting and  providing our team members with the equipment they need to handle even the direst  situations.  Following industry‐standard (NFPA‐3000 Active Shooter) equipment to be  purchased will include Flak Jackets, Kevlar Helmets, Medical Triage Bags, and Medical Triage  Equipment. Fire Authority City Fire 10021010. 80100 TBD N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2022 2023 TBD No New  Revenues Fiscal Year  Allocatoin TBD     $                      ‐    Pending review by City Manager's  Office; Department estimate/request is  $60,000 Not  Reviewed Radios Due to the Federal Communications Commissions (FCC), all Fire Department Analog Radios  (currently all UVFA radio's are analog) are required to be replaced with Digital Radios.  The  FCC's move from analog to digital increased and improved radio efficiency and met the radio  spectrum's increasing demand (Narrow banding).  This is a two‐year phased purchase,  replacing the Hand‐Held Radio's in the first year and the Mobile Radio's (Vehicle Radio's) in  the second phase.   Fire Authority City Fire 10021010. 80100 TBD N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2021 2023 TBD No New  Revenues Seeking grant  funding. $          225,000   $           153,200  $          378,200  Pending review by City Manager's  Office; Staff will actively be pursuing  grants to possible offset some of the cost  during the phased process. Not  Reviewed Ambulance  Patient  Transport Unit This new ambulance will serve the greater Ukiah area for the growing demands of the  Emergency Medical Services. The Ukiah Valley Fire Authority has had to  supplement/augment the private ambulance industry to county‐wide ambulance shortage.   Fire Authority City Fire 10021010. 80100 TBD N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2021 2022 TBD No New  Revenues Partial CDBG  funding  opportunity.  $          200,000  $          200,000  Staff is currently working on the  Community Development Block Grant  (CDBG) for $141,648 to help off‐set the  cost. Reviewed Ambulance  Patient  Transport Unit This new ambulance will serve the greater Ukiah area for the growing demands of the  Emergency Medical Services. The Ukiah Valley Fire Authority has had to  supplement/augment the private ambulance industry to county‐wide ambulance shortage.   This vehicle will replace our current aging ambulance M‐6821, a 2012 Chevrolet Type III  MedTec with current mileage of 200,984.  M‐6821 is past recommended replacement life; it  is currently stationed at the South Station and is being up‐staffed as needed.  It is currently  up‐staffed daily due to the private ambulance shortage, with the ambulance's use expected  to increase exponentially in the near future.  M‐6821 will be placed in a reserve status for the  Department.. Fire Authority City Fire 10021010. 80100 TBD N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2021 2022 TBD No New  Revenues Fiscal Year  Allocatoin TBD     $                      ‐    Pending review by City Manager's  Office; Department estimate/request is  $300,000 Not  Reviewed Project Name Project Description Department Division Org/Object Project  Number Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  City Council  Status Funding  Type Funding Type  Add'l Comments Costs to date Totals Comments Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Funding  Identified Estimated Cost per Fiscal Year *Refer to last page of this document for definition of terms used.PAGE 9 Page 13 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2020 Ambulance  Patient  Transport Unit This new ambulance will serve the greater Ukiah area for the growing demands of the  Emergency Medical Services. The Ukiah Valley Fire Authority has had to  supplement/augment the private ambulance industry to county‐wide ambulance shortage.   This vehicle will replace our current aging ambulance, M‐6823, a 2000 F‐350 Ford Braun with  current mileage of 78,908.  M‐6823 is past recommended replacement life; it is currently  stationed at the North Station and is being up‐staffed as needed.  It is currently up‐staffed  daily due to the private ambulance shortage, with the ambulance's use expected to increase  exponentially in the near future.  M‐6823 will be placed in a reserve status for the  Department. Fire Authority City Fire 10021010. 80100 TBD N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2021 2022 TBD No New  Revenues Fiscal Year  Allocatoin TBD     $                      ‐    Pending review by City Manager's  Office; Department estimate/request is  $300,000 Not  Reviewed 57,274$           31,500$            640,000$           153,200$            ‐$                  40,000$              1,500,000$      2,364,700$        POLICE DEPARTMENT SUB‐TOTAL: Start End 20/21 21/22 22/23 23/24 24/25 25/26 Annual Police  Car  Replacement Annually the Police Department schedules the replacement of two patrol cars. Typically, a patrol car lasts about 3 years before it reaches the end of it's service life. It takes the department about a year to order, receive and outfit a car for patrol use. By scheduling regular replacement of cars, the department ensures we have enough cars available for use.  Police Police 10020210. 80100 V4209 N/A Justin  Wyatt jwyatt@cityofki ah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment Ongoing 2021 2026 General No New  Revenues May explore  financing options. $          100,000   $           100,000   $       100,000   $           100,000   $        100,000  $          500,000  Two Dodge Charger Pursuits planned for  FYE 20 fiscal year deferred to FYE 21.   However, three vehicles over the past 1.5  years have been replaced by insurance  due to collisions.  One vehicle  replacement was recommend by CM for  FYE 21, but both vehicles deferred to FYE  22 due to COVID‐19.   Reviewed Communication  Voice Logger Dispatch uses a digital voice recorder to record all phone calls coming inand going out of Dispatch. It also records all radio traffic on the UPD and FBPD radio channels. These calls and radio recordings are used as evidence in criminal and civil cases, as well as internal quality assurance. The current equipment was purchased in 2014, and has a 5‐year life. Replacement is necessary to insure that the recorder stays up and running with no down time. Police Dispatch 20620231. 80100 18197 N/A Tracey  Porter tporter@cityofu kiah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment Complete d 2020 2021 General No Reserves Fort Bragg  Dispatch Reserve  Funds  $          13,300  $           16,500  $            16,500 Budget  Adopted Replace Vehicle  Mounted Video  Cameras The Ukiah Police Department has utilized vehicle mounted video cameras within Police vehicles for approximately 20 years, to memorialize officer contacts, criminal conduct, and investigative activities. These video and audio recordings are used as evidence in criminal and civil cases, as well as for internal quality assurance. The currentrecording equipment has been in use since 2015, and the recording hardware, software and operating system are outdated and have become cumbersome and unreliable. The replacement system would provide for evidentiary data storage and processing as well as technical,software, and hardware support throughout a 5‐year purchasing plan.      Police Police 10020210. 54100 TBD N/A Justin  Wyatt jwyatt@cityofu kiah.com 300  Seminary  Avenue Vehicles,  Machinery, and  Equipment New 2021 2026 General No New  Revenues Grant funding  may be available.14,604$           32,000$             25,000$               25,000$           25,000$              25,000$            132,000$          Not  Reviewed Replace Tasers The Ukiah Police Department has deployed Tasers since 2018, utilizing a 5‐year purchasing program to maintain current equipment and which provides support for hardware, supplies, and technology through the term of the agreement. The current agreement with Axon expires in 2020.    Police Police 10020210. 54100 TBD N/A Justin  Wyatt jwyatt@cityofu kiah.com 300  Seminary  Avenue Vehicles,  Machinery, and  Equipment New 2022 2026 General No New  Revenues Grant funding  may be available.41,345$           15,000$               15,000$           15,000$              15,000$            60,000$             Not  Reviewed Replace Body  Cameras The Ukiah Police Department has deployed body‐cameras to memorialize officer contacts, criminal conduct, and investigative activities for more than 10 years. These video and audio recordings are used as evidence in criminal and civil cases, as well as for internal quality assurance. The current purchasing program expires in 2023, and provides for evidence storage, currentand reliable equipment, and supportfor hardware and software for the term of the agreement.   Police Police 10020210. 54100 TBD N/A Justin  Wyatt jwyatt@cityofu kiah.com 300  Seminary  Avenue Vehicles,  Machinery, and  Equipment New 2023 2026 General No New  Revenues Grant funding  may be available.98,037$           35,000$           22,000$              22,000$            79,000$             Not  Reviewed 167,286$         16,500$            132,000$           140,000$            175,000$         162,000$            162,000$          787,500$           PUBLIC WORKS DEPARTMENT Project Name Project Description Department Division Org/Object Project  Number Totals Comments City Council  Status Estimated Cost per Fiscal Year SUB‐TOTAL: Project  Timeline Funding  Source Funding  Identified Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  Status Start End 20/21 21/22 22/23 23/24 24/25 25/26 Sweeper  Replacement The existing sweeper, Vehicle #2522, a 2008 Tymco Sweeper, will need to be replaced due to its high use and anticipated hours it will reach.  Total cost:  $248,100 Public Works Streets 10024224. 80100 V2524 N/A David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 General No New  Revenues Explore financing  options. $          325,000  $          325,000 Moved from FYE 21 due to COVID‐19.  Increased the amount from $248,100.Reviewed Asphalt Zipper ‐  Shared Cost The current equipment is Equipment #1000, a 1994 Wirgten W500 Grinder. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $120,000 total Public Works Streets 10024620. 80100 E1001 Shared with  820 Water  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 General Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $            40,000  $            40,000 Moved from FYE 23 due to COVID‐19.  Moved from FYE 24.Reviewed Asphalt  Roller ‐ Shared Cost  The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This is CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $66,000 total Public Works Streets 10024620. 80100 E1612 Shared with  820 Water  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 General Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $          22,000  $            22,000 Moved from FYE 23 due to COVID‐19.  Reviewed Asphalt Paver  ‐  Shared Cost  The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B Paver.This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $210,000 total Public Works Streets 10024620. 80100 E1812 Shared with  820 Water  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 General Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $          70,000  $            70,000 Moved from FYE 23 due to COVID‐19.  Reviewed Bucket Truck  Replacement ‐  Shared Cost There are currently two bucket trucks, Vehicle #2221, a 1992 Ford F450 which is being put into surplus in fiscal year 2017/2018,and Vehicle #2230, a 1995 Ford F450,which will be kept into service until it is replaced. It is used to trim street and park trees, and also assists in hanging banners which promote City services and activities which benefit the community. Two divisions share the cost.  Total cost:  $100,000 Public Works Streets 10024620. 80100 V2224 Shared with  100 Parks David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 General No Current  Revenues  $            50,000  $            50,000 Moved to FYE 22.  Look for surplus from  Electric Utility.Reviewed Water Tender ‐  Shared Cost The current water tender no longer meets emission standards and is inoperable. Will be used to water street trees, Riverside Park, fill Vactor trucks and be available to support mowing and Fire operations.  Five divisions share the cost:  $150,000 total Public Works Streets 10024620. 80100 V2543 Shared with  100 Parks,  779 Airport,  820 Water,  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $             50,000  $            50,000  Moved to FYE 21. Spent over $15k this  past year for rental of a unit.  Moved  from FYE 21 due to COVID‐19. Moved  from FYE 22. Reviewed Flat Rack Truck  Replace existing Flat Rack Truck due to age and mileage. Public Works Streets 10024220. 80100 V2236 N/A David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2022 2023 General Yes Current  Revenues      $             62,500  $            62,500 Moved from FYE 22 due to COVID‐19.  Reviewed Project Name Project Description Department Division Org/Object Project  Number Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  City Council  Status Funding  Type Funding Type  Add'l Comments Costs to date Totals Comments Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Funding  Identified Estimated Cost per Fiscal Year *Refer to last page of this document for definition of terms used.PAGE 10 Page 14 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2020 3‐Yard Dump  Truck Replace existing 3‐yard dump truck due to age and mileage. Public Works Streets 10024220. 80100 TBD N/A David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 General Yes Current  Revenues  $       102,000  $          102,000 Moved from FYE 23 due to COVID‐19.  Reviewed Loader  Replacement Replace existing loader due to CARB requirements. Public Works Streets 10024220. 80100 TBD Shared with  820 Water  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 General Yes Current  Revenues  $          110,000  $          110,000 Reviewed Loader and  Dump Truck  Replacement Loader and Dump Truck Replacement for 3 years. This equipment is used to maintain and repair the Infrastructure for our citizens.  Total cost:  $686,700  $500,000 Public Works Corporation  Yard 20824300. 80100 18017 N/A David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 Internal  Service Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $       500,000  $          500,000  Moved from FYE 22 due to COVID‐19.  Reduced cost from $750k due to splitting  Loader to separate line. Reviewed ‐$                  ‐$                   525,000$           112,500$            694,000$         ‐$                     ‐$                   1,331,500$        WATER RESOURCES DEPARTMENT SUB‐TOTAL: Start End 20/21 21/22 22/23 23/24 24/25 25/26 Replace Water  Treatment Plant  Service Truck The current vehicle's useful is expected to be exceeded in future years and will need to be replaced. Water  Resources Water  Treatment Plant 82027111. 80100 V3754 N/A David Kirch dkirch@cityofu kiah.com 935 River  Street Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            50,000  $            50,000 Moved from FYE 23.Reviewed Convert  Chlorine Gas to  Liquid Chlorine  at Water  This project will replace chlorine gas  at the Water Treatment Plant and convert to Liquid  Chlorine for safety reasons Water  Resources Water  Treatment Plant 82027111. 80100 18133 N/A Michelle  Wagenet mwagenet@cit yofukiah.com Water  Treatment  Plant Infrastructure New 2020 2024 Enterprise Yes Current  Revenues  $           50,000  $       270,000  $          320,000  Was budgeted FYE 20, moved to start in  FYE 21  due to COVID‐19.  Moved $270k  from FYE 22. Budget  Adopted Utility Transport  Vehicle New Kubota Utility Cart needed.Water  Resources Water  Treatment Plant 82027111. 80100 TBD N/A David Kirch dkirch@cityofu kiah.com 935 Rivers  Street Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            21,000  $            21,000 Not  Reviewed Replace  Turbidimeters Replace Turbidimeters at Water Treatment Plant.Water  Resources Water  Treatment Plant 82027111. 80100 TBD N/A Michelle  Wagenet mwagenet@cit yofukiah.com 935 River  Street Vehicles,  Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $             75,000  $            75,000 Not  Reviewed Transfer Pump Purchase a transfer pump for emergency use at the Backwash Basins and Interties Water  Resources Water  Treatment Plant 82027111. 80100 TBD N/A David Kirch dkirch@cityofu kiah.com 935 River  Street Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            35,000  $            35,000 Not  Reviewed Water Meter  Replacements Upgrade aged meter in order to provide increased service efficiency.Water  Resources Water  Operations 82027114. 80100 18074 N/A Jarod Thiele jthiele@cityofu kiah.com Various Vehicles,  Machinery &  Equipment New 2020 2026 Enterprise Yes Current  Revenues  $           20,000   $            50,000   $             50,000  $          50,000  $             50,000   $           50,000  $          270,000  Ongoing ‐ reduced FYE 21 from $50k,  added $50k to FYE 24 due to COVID‐19.   Added funding for FYE 25 and 26. Budget  Adopted Generators for  Water Well and  Booster Pump  Station Due to the anticipation of future Public Safety Power Shutoff events caused by PG&E,backup generator will be needed for Water Well 9 and the Booster Pump Station for Pressure Zone two. Water  Resources Water  Operations 82027111. 80100 18198 N/A David Kirch dkirch@cityofu kiah.com Various Vehicles,  Machinery &  Equipment New 2020 2021 Enterprise Yes Current  Revenues  $        160,000  $          160,000 Budget  Adopted Water  Resources Water  Operations 82027114. 80100 V3753 Shared with  840 Sewer David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $             30,000  Water  Resources Sewer  Operations 84027221. 80100 V3753 Shared with  820 Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $             30,000  Water  Resources Water  Operations 82027114. 80100 TBD Shared with  840 Sewer David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues  $          20,000  Water  Resources Sewer  Operations 84027221. 80100 TBD Shared with  820 Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues  $          20,000  Water  Resources Water  Operations 82027114. 80100 Shared with  100 Streets  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $            40,000  Water  Resources Sewer  Operations 84027221. 80100 Shared with  100 Streets  and 820  Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $            40,000  Water  Resources Water  Operations 82027114. 80100 Shared with  100 Streets  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $          22,000  Water  Resources Sewer  Operations 84027221. 80100 Shared with  100 Streets  and 820  Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $          66,000  Water  Resources Water  Operations 82027114. 80100 Shared with  100 Streets  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $          70,000  Water  Resources Sewer  Operations 84027221. 80100 Shared with  100 Streets  and 820  Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $          70,000  Water  Resources Water  Operations 82027114. 80100 Shared with  840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise No Current  Revenues  $          225,000  Water  Resources Sewer  Operations 84027221. 80100 Shared with  820 Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise No Current  Revenues  $          225,000  Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  Status Asphalt Zipper ‐  Shared Cost The current equipment is  Equipment #1000, a 1994 Wirgten W500 Grinder. This is a CARB  Tier 0, and a retrofit for this unit is unavailable.  This equipment assists in the ongoing  maintenance of the Streets network in order to provide upgraded facilities for our residents.  Three divisions will contribute: $120,000 total E1001  $            80,000  Project Name Project Description Department Division Org/Object Project  Number Totals Comments City Council  Status Estimated Cost per Fiscal YearProject  Timeline Funding  Source Funding  Identified Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Vactor  Replacement ‐  Shared Cost The existing vehicle, Vehicle #2515, a 2009 VacCon V350 LHA, will need to be replaced as it  will be soon reaching its end‐of‐life.  This equipment assists in repairing and maintaining the  Water Distribution and Sewer Collection System in order to provide services to our rate  payers. Two divisions share the cost:  $450,000 total V2518  $          450,000  Asphalt  Roller ‐ Shared Cost  The current equipment is  Equipment #1611, a 1995 CAT CB214C Roller. This is CARB Tier 0,  and a retrofit for this unit is unavailable.  This equipment assists in the ongoing maintenance  of the Streets network in order to provide upgraded facilities for our residents. Three  divisions will contribute: $66,000 total E1612  $            88,000  Asphalt Paver  ‐  Shared Cost  The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B Paver.  This is a  CARB Tier 0, and a retrofit for this unit is unavailable.  This equipment assists in the ongoing  maintenance of the Streets network in order to provide upgraded facilities for our residents.  Three divisions will contribute: $210,000 total E1812  $          140,000  Replace  Water/Sewer  Operations Call  Truck ‐ Shared  Cost The current vehicle's useful is expected to be exceeded in future years and will need replaced Replace  Water/Sewer  Operations Call‐ Out Truck ‐  Shared Cost The current vehicle's useful life is expected to be exceeded in future years and will need replaced  $            40,000  Reviewed $            60,000  Moved from FYE 23 due to COVID‐19.   Moved from FYE 24.Reviewed Not  Reviewed Moved from FYE 23 due to COVID‐19. Reviewed Moved from FYE 23 due to COVID‐19. Reviewed Electric Utility Department needs will  also be considered. Revised budget  amount from $150k. (Revision after rate  study.) Moved from FYE 21 due to COVID‐ 19.  Moved from FYE 23. Reviewed *Refer to last page of this document for definition of terms used.PAGE 11 Page 15 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2020 Water  Resources Water  Operations 82027114. 80100 V2543 Shared with  100 Parks,  100 Streets,  779 Airport  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $             40,000  Water  Resources Sewer  Operations 84027221. 80100 V2543 Shared with  100 Parks,  100 Streets,  779 Airport  and 820  Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $             40,000  Water  Resources Water  Operations 82027114. 80100 Shared with  100 Streets  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $          110,000  Water  Resources Sewer  Operations 84027221. 80100 Shared with  100 Streets  and 820  Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $          110,000  Ford/Orchard  Lift Station  Upgrade This needs upgrading to change from single to three phase power, installing two new pumps, the pump guides, and the discharge valves.   Water  Resources Sewer  Operations 84027221. 80100 18134 N/A David Kirch dkirch@cityofu kiah.com Ford/Orcha rd Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $          200,000  $          200,000  Moved from FYE 20 and revised budget  from $100k. (Revised since rate study.)   Moved from FYE 21 due to COVID‐19. Budget  Adopted Generators for  Sewer Lift  Stations Due to the anticipation of future Public Safety Power Shutoff events caused by PG&E,backup generator will be needed for the three Sewer Lift Stations Water  Resources Sewer  Operations 84427221. 80100 18199 N/A David Kirch dkirch@cityofu kiah.com Various Vehicles,  Machinery &  Equipment New 2020 2021 Enterprise Yes Current  Revenues  $        105,000  $          105,000 (Not on CIP during rate study.)Budget  Adopted Telescoping Lift This equipment is needed at the Wastewater Treatment Plant to assist in maintaining the facility which provides Waste Water Treatment for the City and the Ukiah Valley Sanitation District. Water  Resources Wastewater  Treatment Plant 84027225. 80100 E1718 N/A David Kirch dkirch@cityofu kiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            20,000  $            20,000  Rebudgeted FYE 20.  Moved from FYE 20  due to COVID‐19.  Increased the amount  from $12k. Reviewed Digester  Rehabilitation  and Methane  Scrubber Methane Scrubbers are needed in order to clean the methane gas to provide an alternate energy source to operate the boilers at the Wastewater Treatment Plant, which will in turn decrease the City's energy cost at the plant.   Water  Resources Wastewater  Treatment Plant 84027225. 80100 18135 N/A David Kirch dkirch@cityofu kiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2019 2025 Enterprise Yes Current  Revenues Cost will be offset  by saving in the  purchase of  natural gas  $       1,500,000  $      1,500,000 Moved from FYE 22 due to COVID‐19. Reviewed SCADA Upgrade  at Waste Water  Treatment Plant Upgrade the ancient SCADA system at the Wastewater Treatment Plant.Water  Resources Wastewater  Treatment Plant 84427221. 80100 18137 N/A David Kirch dkirch@cityofu kiah.com Wastewater  Treatment  Plant Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $          200,000  $          200,000 Move from FYE 20. (Revision after rate  study.)  Moved from FYE 21. Budget  Adopted VFD Installation  at Wastewater  Treatment Plant This project will involve installing Variable Frequency Drives on various points in the  treatment process Water  Resources Wastewater  Treatment Plant 84427221. 80100 18138 N/A David Kirch dkirch@cityofu kiah.com Wastewater  Treatment  Plant Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            90,000  $            90,000 Increased from $55,700.Reviewed Replace Ford  Ranger Replace Ford Ranger at the Wastewater Treatment Plant.Water  Resources Wastewater  Treatment Plant 84027225. 80100 V4544 N/A David Kirch dkirch@cityofu kiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            40,000  $            40,000 (Not on CIP during rate study.) Moved  from FYE 21 due to COVID‐19.Reviewed Utility Transport  Vehicle New Kubota Utility Cart needed.Water  Resources Wastewater  Treatment Plant 84027225. 80100 TBD N/A David Kirch dkirch@cityofu kiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            21,000  $            21,000 Not  Reviewed Recondition  Yardney Filters Recondition the filters that produce in‐house plant utility wash water.Water  Resources Wastewater  Treatment Plant 84027225. 80100 TBD N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            65,000  $            65,000 Not  Reviewed Install Flow  Sensors Install Flow Sensor on the effluent at the Chlorine Contact Basins.Water  Resources Wastewater  Treatment Plant 84027225. 80100 TBD N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            20,000  $            20,000 Not  Reviewed Belt Filter Press  Replacement This project will replace the existing Belt Filter Press Equipment which has passed its useful life. Water  Resources Wastewater  Treatment Plant 84027225. 80100 TBD N/A David Kirch ahodge@cityof ukiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $      1,000,000  $      1,000,000 Not  Reviewed Vibration  Monitoring  Equipment Install vibration monitoring equipment on motors to identify bearing deterioration.Water  Resources Wastewater  Treatment Plant 84027225. 80100 TBD N/A David Kirch ahodge@cityof ukiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            30,000  $            30,000 Not  Reviewed Upgrade PLCs Upgrade old Programmable Logic Controls.Water  Resources Wastewater  Treatment Plant 84027225. 80100 TBD N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $          350,000  $          350,000 Not  Reviewed ‐$                  335,000$          2,942,000$       265,000$            588,000$         1,550,000$        50,000$            5,730,000$        250,972$         932,000$          7,192,000$       815,700$            1,512,000$     1,752,000$        1,712,000$      13,915,700$     SUB‐TOTAL: TBD Water Tender ‐  Shared Cost The current water tender no longer meets emission standards and is inoperable.  Will be  used to water street trees, Riverside Park, fill Vactor trucks and be available to support  mowing and Fire operations.  Five divisions share the cost:  $150,000 total  $            80,000  TOTALS FOR VEHICLES, MACHINERY & EQUIPMENT : Moved to FYE 21.  Revised budget  amount from $35k. (Revision after rate  study.) Spent over $15k this past year for  rental of a unit.  Moved from FYE 21 due  to COVID‐19.  Moved from FYE 22. Reviewed Loader  Replacement Replace existing loader due to CARB requirements. $          220,000 Reviewed *Refer to last page of this document for definition of terms used.PAGE 12 Page 16 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2020 Project Name Project  Description Division Org/Object Project  Number Allocation to  Multi‐funds Project Status Project  Timeline Funding  Source Funding  Identified Funding Type Funding Type  Add 'l  Comments Costs to date Estimated  Costs per Fiscal  Year Totals Comments City Council  Status "Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place throug either the full budget adoption process, or through a specific agendized item brought to Council "Reserves" indicates it is, or is planned to be, transferred from a reserve account, "Current Revenues" means that the expenditure is anticipated to funded by existing revenues at the time of the purchase, "New Revenues" means that a funding source other than current revenues will be used, including or grant funding or fundraising. To further explain, as necessary, the funding type used selected.  Costs spent on the project. Costs estimated to be spent in each of the fiscal years. The sum of the five year estimate for each project. Additional information as  needed. The number assigned to track all expenses related to the project. Indicates if the cost of the proposed cost is shared.  In this case, here it will state what other funds are sharing the cost.  This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING" or "COMPLETED". General calendar year "start" and "end" date. The Fund the actual expense will come out of. "Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. Definition of terms used: The name of the project. Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. The specific division within the identified department where the expenditure will be made within the budget The proposed account code where the expense will be accounted for *Refer to last page of this document for definition of terms used.PAGE 13 Page 17 of 25 Page 1 of 2 Agenda Item No: 4.b. MEETING DATE/TIME: 2/17/2021 ITEM NO: 2020-322 AGENDA SUMMARY REPORT SUBJECT: Review and Update, if Warranted, the Ukiah City Council Strategic Plan. DEPARTMENT: City Manager / Admin PREPARED BY: Sage Sangiacomo, City Manager PRESENTER: Sage Sangiacomo, City Manager ATTACHMENTS: 1. City Council Strategic Plan 2021-22 Draft 02-12-21 Summary: Each year during the annual budget process, the Ukiah City Council reviews and updates the City's Strategic Plan. Background: The Strategic Plan provides a framework that prioritizes focus on core functions and ensures City Departments are working together to meet the needs of our residents and businesses as directed by the City Council. The priorities identified in the Plan will guide decision-making to desired outcomes through strategies and specific actions. The priorities, strategies and actions that make up the strategic plan evolve over time with the changing needs of the community and organization. • Priorities are broad guiding statements that describe the hopes of the community for the future. A priority may never be completely attainable but it is used as a point towards which to strive. • Strategies describe what is needed to move the City in the direction of completing each priority. • Actions outline specific steps to be taken to achieve the strategy. Actions are further defined, detailed, and assigned as objectives within each departmental budget. During the annual budget process, the City Council reviews and modifies the Plan as necessary and sets annual objectives for all departments that are in line with the City’s priorities. Discussion: The City Council will review and discuss the Strategic Plan (Attachment #1). Over the course of the next few months, the City Council will be engaging with Departments to review current midyear operations and proposed objectives for the upcoming Fiscal Year 21-22. Note: Most recently, a fifth strategic priority titled Enhance Our Neighborhoods that focuses on quality of life related services, programs, and places was added by the City Council. Recommended Action: Review the Ukiah City Council Strategic Plan and provide direction as may be warranted to update the document. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A Page 18 of 25 Page 2 of 2 PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: City Council Page 19 of 25       Ukiah City Council Strategic Plan The Strategic Plan provides a comprehensive framework that prioritizes focus on core functions and ensures City Departments are working together to meet the needs of our residents and businesses. The priorities identified in the Plan will guide decision-making to desired outcomes through strategies and specific actions. The priorities, strategies and actions that make up the strategic plan evolve over time with the changing needs of the community and organization. During the annual budget process, the City Council reviews and modifies the Plan as necessary and sets annual objectives for all departments that are in line with the City’s priorities. In addition, successful development and implementation of the Strategic Plan requires continued engagement, collaboration, and review with our commissions and citizens.   Outcomes The primary outcomes for the Strategic Planning Process are threefold: 1. Create alignment among Councilmembers, City Staff, and the Community about the top strategic priorities for the City of Ukiah. 2. Develop a set of operational principles that will guide the practices and decisions of the Council in focusing the strategic priorities. 3. Identify specific mechanisms for tracking these strategic priorities over time that will allow the Council and City Staff to make the necessary adjustments to achieve the strategic priorities. General Principles A set of accepted guidelines formed to capture values and priorities that transcend broadly to the strategic plan.  Our strategies and approaches maintain or enhance the positive characteristics of our community.  Our decisions reflect fiscal responsibility, reliability, sustainability, and affordability with an understanding and consideration of impacts to the entire organization.  We look to partner with our community members to promote greater ownership and involvement in their services.  We look for strategies that increase efficiencies while enhancing customer service.  Where applicable, we adjust rates and fees to reflect changes in the economy and cost of services. Components of the Plan  Priorities are guiding statements that describe desired outcomes for our community and organization. A priority may not be completely attainable, but it is used as a point towards which to strive.  Strategies describe what is needed to move the City in the direction of completing each priority.  Actions outline specific steps to be taken to achieve the strategy. Actions are further defined, detailed, and assigned as objectives within each departmental budget. Strategic Plan Priorities Enhance Our Neighborhoods: Foster a sense of small-town life by embracing our diversity and supporting our residents with quality services and vibrant places (People, Places, & Services) Develop Quality Infrastructure: Implement a prioritized plan for maintaining and improving public infrastructure and utilities Plan for the Future: Utilize sound principles for valley-wide planning Grow our Businesses: Facilitate the development of a sound local economy that attracts investment, promotes economic diversity, supports businesses, creates employment opportunities, and generates public revenues Value our Team: Ensure Council and staff work together to create a more responsive and effective workplace environment Page 20 of 25     Recommended Strategy: Build neighborhoods that provide access to a compatible balance of housing, employment, commercial, medical, education, and recreational resources. Actionable Items:  Implement a housing plan that works to support the development of all types of housing  Engage with our neighborhoods to align services with their changing needs  Seek funding opportunities and partnerships to update and add park and recreational facilities  Work to preserve, conserve, and protect the natural resources/features of the Ukiah Valley and open space  Develop a transportation network that provides safe and efficient access to all parts of the city and emphasizes infrastructure that makes it easy to walk and bike Recommended Strategy: Provide services that support a high quality of life for all residents Actionable Items:  Ensure the safety of our community through proactive and responsive policing and fire services  Promote healthy neighborhoods with access to quality recreational opportunities  Work with partnering agencies and stakeholders to address the needs of the community’s most disadvantaged Enhance Our Neighborhoods Foster a sense of small-town life by embracing our diversity and supporting our residents with quality services and vibrant places (People, Places, Services) Page 21 of 25     Recommended Strategy: Continue the development and maintenance of a comprehensive Capital Improvement Plan.   Actionable Items:  Determine current conditions, needs and opportunities, and focus on specific capital improvement projects for the following areas: o Streets o Water o Sewer o Electric o Storm drains o Landfill Recommended Strategy: Identify and/or develop funding for essential and vital infrastructure for the long-term. Actionable Items:  Conduct regular evaluation of utility rates to ensure sustainability of services  Explore and seek grant funding  Evaluate a potential trench cut fee to protect the community’s investment Develop Quality Infrastructure Implement a prioritized plan for maintaining and improving public infrastructure and utilities Page 22 of 25     Recommended Strategy: Review and revise land use planning documents to be reflective of the long-term vision for the community Actionable Items:  Update the Ukiah General Plan  Update the City of Ukiah’s sphere of influence (SOI)  Prepare and adopt annexation policies  Evaluate and amend the city zoning code to improve efficiencies/public service and protect natural resources Recommended Strategy: Analyze and consider opportunities for regional partnerships that support or improve the delivery of municipal services Actionable Items:  Develop tax sharing agreement with the County of Mendocino  Implement the participation agreement with the Ukiah Valley Sanitation District  Continue the development of a plan for the delivery of fire services for the Ukiah Valley Plan for the Future Utilize sound principles for valley-wide planning Page 23 of 25     Recommended Strategy: Identify and remove barriers to economic development while leveraging economic opportunities Actionable Items:  Leverage partnerships with other local agencies and stakeholders to provide economic development resources and services for the retention and recruitment of businesses  Identify and support the development of public infrastructure needed to support growth Recommended Strategy: Develop and preserve the downtown historic place as a regional center of civic and economic activity. Actionable Items:  Develop a plan to identify and attract anchor tenants to the downtown core  Continue efforts to affect positive change with the Palace Hotel  Coordinate with the County and State for a reuse plan for the Courthouse  Evaluate and implement Downtown Streetscape Improvement Plan  Support public infrastructure development at the Perkins Street Depot site in support of the courthouse development and buildout of the property  Develop and implement an improved downtown parking plan Grow Our Businesses Facilitate the development of a sound local economy that attracts investment, promotes economic diversity, supports businesses, creates employment opportunities, and generates public revenues Page 24 of 25     Recommended Strategy: Promote core values that are embedded in the operational culture of the organization Actionable Items:  Redefine organizational practices to embed core values (Professionalism, Service, Teamwork, Innovation, and Safety) Recommended Strategy: Develop open communication and workflow practices that cultivate invested team members and community awareness/involvement Actionable Items:  Develop and expand a public education and outreach plan  Continue to redesign City Council workflow calendaring and ad-hoc/committee files Value our Team Ensure Council and staff work together to create a more responsive and effective workplace environment Page 25 of 25