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HomeMy WebLinkAbout2021-06-03 Packet - Special Budget WorkshopPage 1 of 1 City Council Special Meeting AGENDA Register for Ukiah City Council Regular Meeting at: https://attendee.gotowebinar.com/register/7989553280015361551 After registering, you will receive a confirmation email containing information about joining the  webinar. Alternatively, you may view the meeting (without participating) by clicking on the name of the  meeting at www.cityofukiah.com/meetings.  June 3, 2021 ­ 3:00 PM 1. ROLL CALL AND PLEDGE OF ALLEGIANCE     2. AUDIENCE COMMENTS ON NON­AGENDA ITEMS       The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,  you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you  may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not  more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in  which the subject is not listed on the agenda.     3. UNFINISHED BUSINESS      3.a. Continuation of Presentation of the Draft 2021­22 Fiscal Year City Budget and Draft Five­Year  Capital Improvement Plan.    Recommended Action: Receive City budget overview presentation for the 2021­22 fiscal year.      Attachments:  1.CIP ­5 year­FYE 2022 ­ In Progress ­ Working Final Draft 2.Vehicle & Heavy Equipment Justifications ­ FY 21­22revised       4. NEW BUSINESS     5. ADJOURNMENT     Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or  interpreter services are needed in order for you to attend.  The City complies with ADA requirements and will attempt to  reasonably accommodate individuals with disabilities upon request.  Materials related to an item on this Agenda submitted  to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the  Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA  95482, during normal business hours, Monday through Friday,  8:00 am to 5:00 pm.   I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on  the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California,  not less than 24 hours prior to the meeting set forth on this agenda.  Kristine Lawler, City Clerk Dated: 5/28/21  Page 1 of 25 Page 1 of 2 Agenda Item No: 3.a. MEETING DATE/TIME: 6/3/2021 ITEM NO: 2020-438 AGENDA SUMMARY REPORT SUBJECT: Continuation of Presentation of the Draft 2021-22 Fiscal Year City Budget and Draft Five-Year Capital Improvement Plan. DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Dan Buffalo, Finance Director and various departmental representatives. ATTACHMENTS: 1. CIP -5 year-FYE 2022 - In Progress - Working Final Draft 2. Vehicle & Heavy Equipment Justifications - FY 21-22revised Summary: Continuation of Presentation and Discussion from June 2, 2021: The Council will receive a City- wide overview of the draft 2021-22 City budget and the City's Five-Year Capital Improvement Program Plan. Background: Presented here is the operating and capital budget for the City of Ukiah for the Fiscal Year 2021-22. Budget development began at the start of the calendar year and has included a series of meetings with the City Council in review of current operations, proposed objectives for the upcoming fiscal year, and continued review of the rolling five year Capital Improvement Plan (CIP). This is the final phase of the budget adoption process, priming the Council and community for a more detailed budget discussion with departments. Following a comprehensive presentation of the City's principal funds by Finance, various departments will provide an overview of their proposed budgets focusing on noteworthy line item expenditures/projects, and will be available to answer questions and engage with the Council and/or community. Proposed schedule of the final phase of the FY 21-22 Budget Development Process: • June 2 Special Meeting 4-6pm; Budget Overview, CIP, Departmental Presentation (Water Resources) • June 2 Continuation of Budget and Departmental Presentations During Regular Meeting (if necessary) • June 3 Special Meeting; 3pm; Continuation of Budget and Departmental Presentations • June 4 Special Meeting; 3pm; Continuation of Budget and Departmental Presentations (if necessary) • June 16 Regular Meeting; 6pm; Budget Adoption Note: While presenting, departments will focus their remarks on any significant changes in budget from the current year to next given the multi-month review/development that has already taken place with the City Council. Discussion: As part of this packet, and in preparation of budget discussions with departments, the following are provided: 1. Budget unit pages (OpenGov stories). The Finance Department continues to enhance the usability and Page 2 of 25 Page 2 of 2 navigation of the budget document, turning to the OpenGov platform to deliver the budget document in its entirety. Budget units (departments and divisions) are presented in standardized format in what are called "stories." They are dynamic, navigable web pages designed to be read electronically through a web browser. They offer the reader drill down features so that data can be presented as generally or as granularly as desired. The best way to access stories is by clicking this link and finding each subsequent link in the table of contents: 2021-22 Fiscal Year Budget Draft (html link): https://stories.opengov.com/ukiahca/published/nYEwambvu This page is the cover of the budget document (in draft), including a table of contents at the bottom. Each budget story can be accessed by clicking on its respective link in the table of contents. As the budget document is further developed, links will be activated for any reader to examine. The OpenGov platform is best viewed through the Google Chrome web browser. It is a free application and can be found at the following link, complete with download and installation instructions. https://www.google.com/chrome/ 2. Five-year capital improvement program schedule (Attachment 1) and the Vehicle & Heavy Equipment Justifications (Attachment 2). Recommended Action: Receive City budget overview presentation for the 2021-22 fiscal year. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.:N/A COORDINATED WITH: N/A Page 3 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2021 FACILITIES/BUILDINGS/LAND COMMUNITY SERVICES DEPARTMENT Start End 21/22 22/23 23/24 24/25 25/26 Todd Grove Park  Pathways Pathways deteriorating beyond repair, need to be replaced.Community  Services Parks 30022200. 80220 18102 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 511 Park  Boulevard Facilities/  Buildings/Land Deferred 2021 2022 TBD Yes Current  Revenues General Fund  $          150,000  $             150,000  Moved from FYE 21 due to COVID‐19.   Prioritization and funding source(s) under  review.  Estimated cost is $150k. Added  funding for FYE 22. Reviewed McGarvey Park  Pathways Pathways deteriorating beyond repair, need to be replaced.Community  Services Parks 10022100. 80220 18116 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 310 Dora  Street Facilities/  Buildings/Land New 2024 2025 TBD No New  Revenues Fiscal Year  Allocation TBD  $‐    Moved from FYE 22.  Moved from FYE 24.  Prioritization and funding source(s) under  review.  Estimated cost is $75k. Reviewed McGarvey Park  Irrigation Replace Irrigation System Community  Services Parks 10022100. 80220 18103 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 310 Dora  Street Facilities/  Buildings/Land New 2022 2024 TBD No New  Revenues Fiscal Year  Allocation TBD  $             10,000  $                10,000  Moved from FYE 24.  Moved from FYE 22.  Suggest $10k for new landscape plan  before moving irrigation and repaving  paths. Prioritization and funding  source(s) under review.  Estimated cost is  $10k for new landscape/irrigation plan,  $100k for construction of irrigation,  plantings, and repaving paths.  $10k  recommended for now. Reviewed Pool Pump  House The pool pump house pool is in need of replacement due to age and general deterioration of the building. Community  Services Parks 10022100. 80220 18012 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 511 Park  Boulevard Facilities/  Buildings/Land Deferred 2021 2023 TBD No New  Revenues Fiscal Year  Allocation TBD  $‐    Project was formerly called "Pool Block  House". Looking for funding. Moved from  starting FYE 21. Prioritization and funding  source(s) under review.  Estimated cost is  $250k. Reviewed Riverside Park State grant to provide some grading, flood surveying, debris removal and planting.Community  Services Parks 30522250. 80220 18014 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 1281 East  Gobbi  Street Facilities/  Buildings/Land In  Progress 2018 2021 Grant Yes New  Revenues Grant funded. $       281,695   $          832,005  $             832,005  RFP for design process is complete  12/2018;  Hydrology studies and CEQA  complete. Work expected to start in late  spring or early summer, with expectation  of project completion in FYE 22. Most  recent schedule indicates bidding in the  fall of 21. Budget  Adopted Wagenseller  Park Plan Park master plan needed once a site is identified.Community  Services Parks 10022100. 80220 18063 N/A Neil Davis ndavis@cityofu kiah.com Orchard  and Brush  Street Facilities/  Buildings/Land New 2022 2023 Capital  Projects No New  Revenues Potential for Prop  68 funding. $             75,000  $                75,000 Reviewed Wagenseller  Park   Development  In 2017 the Community Development Department began work on a Wagenseller Park Feasibility Analysis. It has been determined through the analysis and other surveys a park is needed in the Wagenseller area. Extensive landscaping, equipment purchase and installation needed. Community  Services Parks 10022100. 80220 18063 N/A Neil Davis ndavis@cityofu kiah.com Orchard  and Brush  Street Facilities/  Buildings/Land New 2023 2024 Capital  Projects No New  Revenues Staff will continue  to seek grant  funding for  development.   Potential for Prop  68 funding.  $       875,000  $             875,000  Working with RCHDC to determine  location along with seeking grant  funding.  Reduced the amount from  $950k, to break out the Master Plan into  a separate line item.  Moved from FYE  23. Reviewed Todd Grove Park  Wall and  Parking Safety  Issues Develop a conceptual design and maintenance plan for the wall, as well as addressing parking safety issues around the park. The design would likely including low impact development features to provide a buffer between vehicles and the wall. Thegoalistogeta project ready for potential grant funding.   Community  Services Parks 10022100. 80220 18071 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 1281 East  Gobbi  Street Facilities/  Buildings/Land New 2021 2022 General Yes New  Revenues Potential Water  Recharge Grant  $            12,000  $                12,000  Council refers to Park & Recreation  Commission for review and consideration  for concept and funding for parking &  safety issues. Parks, Recreation and Golf  Committee provided staff with some  suggested action.  Staff continues to  research the project. Moved from FYE 21.  Budget  Adopted Todd Grove Park  and Pool  Recreation  Facility Addition of Recreation Building to the Pool Facility where the unusable kiddie pool is. This will eliminate the Splash Pad and Day Camp Office projects from this CIP list. Facility will serve Day Camp, Recreation Classes, Facility Rentals, Trainings, Meetings, Youth Sports Practices and Green Room for Concerts.  Community  Services Parks/Aquatics/ Recreation 10022100. 80220 TBD N/A Jake  Burgess jburgess@cityof ukiah.com 511 Park  Boulevard Facilities/  Buildings/Land New 2021 2022 Grant  Funded No New  Revenues Fiscal Year  Allocation TBD  $‐    New project which will eliminate  duplication and serve multiple divisions  and functions.  Prioritization and funding  source(s) under review.  Estimated cost is  $350k. Reviewed Civic Center  front of building  replacement of  tile, clean and  paint. Tile missing and/or broken, front of building needs cleaning and painting.Community  Services Building &  Grounds  Maintenance 20822500. 80220 18106 N/A Kerry  Randall krandall@cityof ukiah.com 300  Seminary  Avenue Facilities/  Buildings/Land In  Progress 2021 2022 General Yes New  Revenues Utilizing Building  Fund Reserves. $            80,000  $                80,000  The Civic Center Buildings have been  power washed/cleaned.  Project  deferred. Moved $45k from FYE 20, and  moved $35k from FYE 21 due to COVID‐ 19.  Combined budget for FYE 22 and FYE  23 into one budget for FYE 22. Reviewed Civic Center  Bathroom Tile The tiles in the bathrooms at the Civic Center have come loose and are creating a tripping hazard.  Tile needs to be removed and replaced.  Cement floor needs to be treated to exclude calcium intrusion. Community  Services Building &  Grounds  Maintenance 20822500. 80220 18107 N/A Kerry  Randall krandall@cityof ukiah.com 300  Seminary  Avenue Facilities/  Buildings/Land Deferred 2021 2022 General Yes Current  Revenues Utilizing Building  Fund Reserves. $            35,000  $                35,000 Moved to FYE 22 due to COVID‐19. Reviewed Bank of America  Building  Acquisition,  Renovation, and  Services  Relocation Procurement of BofA building on S. State, rehabilitation, service relocation, and reconfiguration of Civic Center. Community  Services Building &  Grounds  Maintenance 20822500. 80220 18176 N/A Shannon  Riley sriley@cityofuki ah.com 501 South  State Street Facilities/  Buildings/Land In  Progress 2020 2022 External  Financing Yes New  Revenues Purchase  Completed FY  2021;  Rehabilitation  Costs TBD,  Funded by Series  2020A Bond  $       762,562   $       1,623,233  $          1,623,233  Council has approved acquisition of  building and is aware of estimated rehab  costs.  Council still needs to review  master plan, including transfer of  services and reconfiguration of Civic  Center admin. Reviewed  and  Supported Security Fencing  at Ukiah Police  Department  Parking/Entranc e/Exit Areas Currently the Ukiah Police Department parks their vehicles, enters and exits the station on the south side of the Civic Center. This area is unsecured and a high securityrisktothose entering and exiting the building & vehicles. Securing the area with fencing and gates that only UPD and Staff have access to will provide the necessary safety needed for the UPD. Fencing and a gate would be installed near the entrance at Oak Street, follow the driveway to the Civic Center building. An additional gate would be installed near the Fire bay doors closer to Dora Street and run down the driveway back toward Oak Street.   Community  Services Building &  Grounds  Maintenance 20822500. 80220 18187 N/A Kerry  Randall krandall@cityof ukiah.com 300  Seminary  Avenue Facilities/  Buildings/Land New 2025 2026 New  Revenues No New  Revenues Fiscal Year  Allocation TBD  $‐    Prioritization and funding source(s) under  review; Department estimate/request is  $189,000; Project is contingent on the  identification of a non General Fund  source.  Moved from FYE 21 due to  COVID‐19.  Reviewed Costs to dateProject Name Project Description Department Division Org/Object Project  Number Allocation to  Multi‐funds Project  Contact  Name Comments City Council  Status Estimated Cost per Fiscal Year TotalsProject Contact  Email Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments *Refer to last page of this document for definition of terms used.PAGE 1 ATTACHMENT 1 Page 4 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2021 Carpet  Replacement ‐  Police  Department  Offices The carpet in the Police Department offices is extremely worn with spots that can no longer be removed, along with some areas that are torn. Community  Services Building &  Grounds  Maintenance 20822500. 80220 18176 N/A Kerry  Randall krandall@cityof ukiah.com 300  Seminary  Avenue Facilities/  Buildings/Land New 2021 2022 Internal  Service Yes New  Revenues Funded by Series  2020A Bond  $            51,000  $                51,000  Moved from FYE 21 due to COVID‐19.  Part of larger Civic Center service  relocation and reconfiguration project.  Reviewed Train Depot  HVAC Replace failing HVAC at the Train Depot.Community  Services Building &  Grounds  Maintenance 20822500. 56120 18255 N/A Kerry  Randall krandall@cityof ukiah.com 247 East  Perkins Facilities/  Buildings/Land New 2021 2022 General Yes New  Revenues  $              8,000  $                  8,000  Unit failed.  Heating and air are not  working.  Tenants are complaining.   Evaluation from contractor confirms  replacement necessary. Reviewed Picnic Area at  Todd Grove Park The Todd Grove picnic area is in need of replacing the asphalt surface area,barbeque and tables. There is currently $50,000 in Park Development Funds 25100000.39044 to begin planning and design of the area.  Community  Services Parks 30022200. 80220 18013 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 600 Live  Oak Avenue Facilities/  Buildings/Land New 2021 2022 Capital  Projects Yes New  Revenues Utilizing Park  Development  funds and General  Funds.  Will also  be seeking grant  funding.  $          100,000  $             100,000 Moved to FYE 22 due to COVID‐19.  Increased from $50k. Budget  Adopted Todd Grove Park  Play Equipment  Replacement The State of California Health and Safety Code calls for all public agencies operating playgrounds, shall upgrade their playgrounds by replacement or improvements as necessary. Replacement is necessary due to the age of the equipment, the rising cost of replacement pieces, and safety concerns.   Community  Services Parks 30322230. 80100 18009 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 600 Live  Oak Avenue Facilities/  Buildings/Land Ongoing 2020 2021 Grant Yes New  Revenues $177k grant  funded; balance  General Fund  $          230,000  $             230,000 Prop 68 Per Capita Funding.  Moved from  FYE 20.  Moved from FYE 21. Budget  Adopted Playground  Equipment  Replacement ‐  Oak Manor Replacement of this equipment is necessary, due to the age and high usage of this equipment, as well as safety concerns. Staff will be seeking grant funds to assist with the cost.   Community  Services Parks 10022100. 80220 18010 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 500 Oak  Manor  Drive Facilities/  Buildings/Land New 2022 2023 Grant No New  Revenues Seeking grant  funding. $          100,000  $             100,000  Staff applied for Prop 68 funds for park  renovations including new playground  equipment. Awards have not been  announced. Reviewed Softball Fields  Restroom  Concession  Building Roof  Replacement Replace roof at softball fields Community  Services Parks 30122210. 80220 18110 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 901 River  Street Facilities/  Buildings/Land New 2020 2021 TBD No New  Revenues Fiscal Year  Allocation TBD  $                        ‐    Prioritization and funding source(s) under  review.  Roof currently has some leakage  and panels are pealing up.   Staff is  currently evaluating the project.  Reviewed Museum  Exterior Painting Museum exterior is in need of painting to ensure on‐going protection of the wood surface. According to staff it has been close to ten years since last exterior painting. Major benefits include the protection of a major City asset and the maintaining of the beauty of the building for the public. Community  Services Museum 10022700. 80220 18023 N/A David  Burton dburton@cityof ukiah.com 431 South  Main Street Facilities/  Buildings/Land Deferred 2022 2023 TBD No New  Revenues Seek funding  assistance. $             35,000  $                35,000 Seek alternate funding.  Moved from FYE  21.Reviewed Security  Cameras at  Museum Outdoor security cameras for protection of property.Community  Services Museum 10022700. 80220 18111 N/A Neil Davis ndavis@cityofu kiah.com 431 South  Main Street Facilities/  Buildings/Land Deferred 2022 2023 TBD No New  Revenues Seek funding  assistance. $             20,000  $                20,000  Seek alternate funding.  Budget moved  from FYE 21, and increased from $14k.   Moved from FYE 22 due to higher  priorities in FYE 22. Reviewed New HVAC for  Sun House Current HVAC is 30 years old, failing beyond repair, and needs to be replaced.Community  Services Museum 10022700. 80220 TBD N/A David  Burton dburton@cityof ukiah.com 431 South  Main Street Facilities/  Buildings/Land New 2021 2022 Grant  Funded No New  Revenues Seek funding  assistance. $             45,000  $                45,000  Unit was repaired in March 2020.  It was  advised that it may no longer be  repairable and to begin budgeting for a  new unit.  Cost shown is rough budget,  and will work to be more refined. Reviewed Conference  Center Exterior  Painting Building exterior needs painting Community  Services Ukiah Valley  Conference  Center 73022600. 80220 18112 N/A Kerry  Randall krandall@cityof ukiah.com 200 South  School  Street Facilities/  Buildings/Land New 2024 2025 Enterprise No New  Revenues  $            45,000  $                45,000  Funding not secured, planning for routine  maintenance. Moved from FYE 21.   Moved from FYE 23. Reviewed Conference  Center Floor  Repair Lobby tiles are loose and missing, becoming a safety hazard, need to be replaced.Community  Services Ukiah Valley  Conference  Center 73022600. 80220 18113 N/A Kerry  Randall krandall@cityof ukiah.com 200 South  School  Street Facilities/  Buildings/Land Deferred 2024 2025 Enterprise Yes Current  Revenues  $            15,000  $                15,000  A lime intrusion has lifted tiles from  conference center foyer. Moved from  FYE 20 due to COVID‐19. Moved from FYE  22 due to COVID‐19. Reviewed Conference  Center Security  Cameras Install new security cameras inside and outside the building.Community  Services Ukiah Valley  Conference  Center 73022600. 80220 18114 N/A Kerry  Randall krandall@cityof ukiah.com 200 South  School  Street Facilities/  Buildings/Land New 2024 2025 Enterprise No New  Revenues  $          100,000  $             100,000  Looking for funding.  Split out cameras as  it's own project.  Moved from FYE 23 due  to COVID‐19. Reviewed Conference  Center Security Security keyless door lock entry.Community  Services Ukiah Valley  Conference  Center 73022600. 80220 18189 N/A Kerry  Randall krandall@cityof ukiah.com 200 South  School  Street Facilities/  Buildings/Land New 2024 2025 Enterprise No New  Revenues  $            30,000  $                30,000  Recent theft and safety concerns. Split  out the cardlock from the cameras.  Moved from FYE 21 due to COVID‐19.  Moved from FYE 22 due to COVID‐19. Reviewed Conference  Center  Bathroom  Repair Replace bathroom counter tops and sinks.Community  Services Ukiah Valley  Conference  Center 73022600. 80220 TBD N/A Kerry  Randall krandall@cityof ukiah.com 200 South  School  Street Facilities/  Buildings/Land New 2024 2025 Enterprise No New  Revenues  $            25,000  $                25,000 Moved from FYE 22 due to COVID‐19. Reviewed 1,044,257$     3,121,238$        285,000$           875,000$        215,000$           ‐$                  4,496,238$          SUB‐TOTAL: ELECTRIC UTILITY DEPARTMENT Start End 21/22 22/23 23/24 24/25 25/26 Electric Utility  Service Center ‐  Remodel &  Facility  Improvements Provides offices and warehouse facilities for the Electric Utility Dept.to better serve the community. Currently offices are located in 40 year old temporary modular buildings with no foundation. The electrical construction and maintenance materials are stored in an uninsulated unsealed tin building.   Electric Utility  Department Administration 80126100. 80220 17023 N/A Diann  Lucchetti dlucchetti@city ofukiah.com 1350  Hastings  Road Facilities/  Buildings/Land In  Progress 2017 2024 Enterprise Yes Current  Revenues 100,000$         350,000$           150,000$            10,000$           $             510,000  Expanded scope including re‐roof task.   Reduced FYE 20 by $1.550 mil and moved  into FYE 21.  Project is currently out to  bid.  Increased FYE 22 from $120k, and  FYE 23 from $30k. Reviewed  and  Supported Renewable  Resource  Development ‐  Solar Renewable energy development for the Utility’s resource portfolio in meeting the States green energy mandates. Electric Utility  Department Administration 80126100. 80220 ECC01 N/A Mel Grandi mgrandi@cityof ukiah.com 1350  Hasting  Road Facilities/  Buildings/Land  In  Progress 2018 2025 Enterprise Yes Current  Revenues 55,000$           700,000$           1,000,000$       1,000,000$     50,000$              $          2,750,000  Rebudgeted to insure replacement  roofing system meets building, solar and  grading requirements. Moved $1.2 mil  out of FYE 20, and moved into FYE 21.   Increased FYE 22 and FYE 24 from $50k,  reduced FYE 25 from $1 mil.  Reviewed  and  Supported Hydroelectric  Plant  Warehouse,  Shop and  Restroom Needed to store hydro specialized plant materials, spare parts, provides staff workspace and restroom/sink facilities. Electric Utility  Department Technical  Services 80126100. 80230 18038 N/A James  O'Brien jobrien@cityofu kiah.com 1229 Lake  Mendocino  Drive Facilities/  Buildings/Land  In  Progress 2018 2022 Enterprise Yes Current  Revenues 190,000$           $             190,000 Moved from FYE 21 due to COVID‐19.  Reviewed Substation Site  Development  Evaluate the need and sites available to construct a future electrical substation to serve future loads based on planning forecasts of the City's growth. Electric Utility  Department Technical  Services 80126100. 80230 18046 N/A Mel Grandi mgrandi@cityof ukiah.com TBD Facilities/  Buildings/Land  New  2020 2023 Enterprise Yes Current  Revenues 20,000$             300,000$            $             320,000 $20k moved from FYE 21, and $300k  from FYE 22 due to COVID‐19.Reviewed Org/Object Costs to date CommentsTotals City Council  Status Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l CommentsPr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Estimated Cost per Fiscal Year Project Name Project Description Department Division *Refer to last page of this document for definition of terms used.PAGE 2 Page 5 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2021 Material  Storage Yard Purchase of land for material storage yard. Electric Utility  Department Administration 80126100. 80210 18263 N/A Mel Grandi mgrandi@cityof ukiah.com TBD Facilities/  Buildings/Land  New  2021 2023 Enterprise Yes Current  Revenues 150,000$           $             150,000 Reviewed 155,000$         1,410,000$        1,450,000$       1,010,000$     50,000$              ‐$                  3,920,000$           FINANCE DEPARTMENT SUB‐TOTAL: Start End 21/22 22/23 23/24 24/25 25/26 Card Lock Phase  II The Police Department is in need of providing a more controlled, secure environment for their officers and employees. Card lock provides access security to all entrances and exits using key fobs and access cards. This is already installed in the Civic Center and Annex and is providing a high level of access security.  This would provide additional Public Safety as well. Finance IT 20822500. 80220 15019 N/A Ryan  Burkhart rburkhart@city ofukiah.com 300  Seminary  Avenue Facilities/  Buildings/Land Deferred 2021 2022 Internal  Service No Current  Revenues  $            85,000  $                85,000  This would be an expansion to the  existing Card Lock system.  Moved from  FYE 21 due to COVID‐19.  Reviewed ‐$                 85,000$             ‐$                    ‐$                 ‐$                    ‐$                  85,000$                 FIRE AUTHORITY Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Funding  Type Funding Type  Add'l Comments Costs to dateProject  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d City Council  Status SUB‐TOTAL: Totals Comments Estimated Cost per Fiscal Year Start End 21/22 22/23 23/24 24/25 25/26 Fire Station  Upgrades and  Retrofit The Fire Stations are in dire need of an upgrade. At the South Station (due to the building's layout and size), UVFA has currently outgrown the living space. The station needs to include additional bedrooms, a bathroom with an extra shower, office space, and installing security measures to protect the facility and fire equipment. This upgrade will maintain the building's footprint utilizing a change in layout to accommodate the Department's current and future needs. It will also comply with the current fire code by installing a sprinkler system. The North Station is also in need of improvements to the grounds and security of the station. The driveway and pad require repair, which would reduce the impact on department equipment.   Fire Authority City/District TBD TBD N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  Street/141  Lovers Lane Facilities/  Buildings/Land New 2021 2022 TBD No New  Revenues Fiscal Year  Allocation TBD  $                        ‐    Prioritization and funding source(s) under  review; Need to explore grant funding;  Department estimate/request is  $250,000; Additional evaluation of North  Station Location is needed prior to  expending substantial funding on existing  location. Reviewed Emergency  Standby  Generators This project will include placing two external generators with automatic transfer capabilities at the North and South Stations. The project also includes updates to the current electrical system and panels to integrate the building's generators. These generators will allow for power at the stations during an emergency or planned power outage. The facilities must be able to operate and carry out the Authority's mission regardless of outsideinfluences, making both stations self‐sufficient. As planned power outages are expected to continue for the foreseeable future, along with sporadic emergency outages, the Authority must maintain power for critical infrastructure needed to complete our mission. Fire Authority City/District TBD TBD N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  Street/141  Lovers Lane Facilities/  Buildings/Land New 2021 2022 TBD No New  Revenues Fiscal Year  Allocation TBD     $                        ‐    Prioritization and funding source(s) under  review; Need to explore grant funding.  Department estimate/request is  $120,000 Reviewed ‐$                 ‐$                    ‐$                    ‐$                 ‐$                    ‐$                  ‐$                       Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to date Estimated Cost per Fiscal Year Totals Comments City Council  Status SUB‐TOTAL: PUBLIC WORKS DEPARTMENT Start End 21/22 22/23 23/24 24/25 25/26 HVAC Upgrade ‐  Garage The garage's heating and air is inefficient, old and needs to be upgraded.  An upgrade will  provide economical benefits in energy savings.Public Works Corporation  Yard 20824300. 80220 18018 N/A David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Facilities/  Buildings/Land Deferred 2020 2023 Internal  Service Yes Internal  Service  $             52,000  $                52,000  Look for alternative energy sources as  part of the consideration of this project.   Moved from FYE 21 due to COVID‐19.  Reviewed Corporation  Yard  Rehabilitation Conduct a needs assessment to determine the best and most effective way to rehabilitate the Corporation Yard for the Water, Sewer, Street and Fleet Maintenance.Public Works Corporation  Yard 20824300. 80220 18190 N/A David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Facilities/  Buildings/Land New 2021 2022 Internal  Service Yes New  Revenues  $            50,000  $                50,000  Needs Assessment for Corp Yard Facility   Moved from FYE 21 due to COVID‐19.  Moved from FYE 23. Reviewed ‐$                 50,000$             52,000$              ‐$                 ‐$                    ‐$                  102,000$              SUB‐TOTAL: CommentsProject  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Estimated Cost per Fiscal Year TotalsFunding Type  Add'l Comments Costs to date WATER RESOURCES DEPARTMENT Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  City Council  Status Funding  Type Start End 21/22 22/23 23/24 24/25 25/26 Upgrade HVAC  Units on  Buildings ‐  WWTP Upgrade HVAC units in Operations and Equipment Buildings due to parts being unavailable.Water  Resources Wastewater  Treatment Plant 84027225. 56120 18129 N/A David Kirch dkirch@cityofu kiah.com 300 Plant  Road Facilities/  Buildings/Land New 2021 2022 Enterprise Yes Current  Revenues  $          150,000  $             150,000 Reviewed Machinery  Storage Cover Install a machinery cover area to protect equipment from weather.Water  Resources Wastewater  Treatment Plant 84427222. 80220 18256 N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Facilities/  Buildings/Land New 2021 2022 Enterprise Yes Current  Revenues  $            15,000  $                15,000 Reviewed Upgrade HVAC  Units on  Buildings ‐ WTP Due to aging infrastructure upgrades are needed to the HVAC system at the Water Treatment Plant Water  Resources Water  Treatment Plant 82027113. 56120 TBD N/A David Kirch dkirch@cityofu kiah.com 935 River  Street Facilities/  Buildings/Land New 2022 2023 Enterprise Yes Current  Revenues  $             70,000  $                70,000 Reviewed Well 3  Improvements Improve Well 3 building enclosure.Water  Resources Water  Treatment Plant 82027113. 80220 TBD N/A Jarod Thiele jthiele@cityofu kiah.com Vichy  Springs  Road Facilities/  Buildings/Land New 2025 2026 Enterprise Yes Current  Revenues  $        150,000  $             150,000 Reviewed ‐$                 165,000$           70,000$              ‐$                 ‐$                    150,000$         385,000$               1,199,257$     4,831,238$        1,857,000$       1,885,000$     265,000$           150,000$         8,988,238$           City Council  Status Estimated Cost per Fiscal Year TOTALS FOR FACILITIES/BUILDINGS/LAND : SUB‐TOTAL: Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  StatusProject Name Project Description Department Division Org/Object Pr oj e ct   Num be r Totals Comments *Refer to last page of this document for definition of terms used.PAGE 3 Page 6 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2021 FINANCE DEPARTMENT INFORMATION TECHNOLOGY Start End 21/22 22/23 23/24 24/25 25/26 Core ‐ 4 Cisco  3750 Switches  ‐  End of Life ‐  Replacements These switches are the center core of our network infrastructure. They serve as data conduits for all City of Ukiah operations. They are nearing end‐of‐life, as warranty and support runs out during this time‐frame. Finance IT 20913900. 80100 17044 N/A Ryan  Burkhart rburkhart@city ofukiah.com 300  Seminary  Avenue Information  Technology New 2019 2023 Internal  Service Yes Current  Revenues  $         54,399   $          100,000  $             100,000  Cisco extended the warranty of two of  the switches, so the cost ended up much  lower than originally anticipated.  Costs  to date reflect encumbered funds. Reviewed Redundant  Internet  Gateway (Fall‐ over Load  Balancer) Our current AT&T Internet gateway provides service to all of the City of Ukiah departments for Internet access, as well as Public Safety access to law enforcement websites and other important services. If service fails, we do not have a failover scenario in place. A failover scenario would involve an additional Internet Gateway with a different Internet service provider (ISP). If one ISP fails, the gateway would failover to the alternate one available. This would ensure service availability, virtually 100% of the time.     Finance IT 20913900. 80100 17046 N/A Ryan  Burkhart rburkhart@city ofukiah.com 300  Seminary  Avenue Information  Technology New 2021 2023 Internal  Service Yes Current  Revenues  $            83,400   $             24,200  $             107,600  Moved from FYE 21  due to COVID‐19.  Reduced FYE 22 amount from $166,800,  and FYE 23 from $48,400. Reviewed Dell Compellent  Storage ‐ 5 year  cyclic end of life  replacement The Dell Compellent Storage serves as our main live data storage for the CityofUkiah. Itis used in conjunction with our four Virtual Machine Hosts, which control and offer resources to all of our virtual servers. This basically contains the majority of our production servers upon which all City of Ukiah data services reside. In addition, our VMM (Virtual Machine Manager) server operates as stated. It manages all of the virtual servers within the infrastructure. Dell‐4 VM Hosts & Virtual Machine Manager Server ‐ 5 year cyclic ‐ end of life ‐ replacement (Refinance)) $290,000 at approximately $59,000/year x 5 years. Finance IT 20913900. 80100 17047 N/A Ryan  Burkhart rburkhart@city ofukiah.com 300  Seminary  Avenue Information  Technology On‐going 2021 2026 Internal  Service No Current  Revenues  $             59,000   $         59,000   $            59,000   $          59,000  $             236,000  Department is exploring cloud storage  solution where a portion of this may not  be necessary.  Added financing through  FYE 26. Moved to begin in FYE 23 as  project continues to be reviewed. Reviewed Cisco Access  Switch EOL  Replacement These switches connect the City's computers, phones, printers, and Wi‐Fi units into the core infrastructure. The switches allow these devices to connect to the Internet and internal servers. They will be End‐Of‐Life and will no longer be supported by the manufacture. Finance IT 20913800. 80100 18100 N/A Ryan  Burkhart rburkhart@city ofukiah.com 300  Seminary  Avenue Information  Technology New 2022 2023 Internal  Service No Current  Revenues  $          180,000  $             180,000 Reviewed Cisco Nexus  Switch EOL  Replacement These switches are the center core of our network infrastructure. They serve as data conduits for all City of Ukiah operations. They will be end‐of‐life, as warranty and support runs out during this time‐frame. Finance IT 20913900. 80100 TBD N/A Ryan  Burkhart rburkhart@city ofukiah.com 300  Seminary  Avenue Information  Technology New 2024 2025 Internal  Service No Current  Revenues  $          110,000  $             110,000 Reviewed 54,399$           83,400$             363,200$            59,000$           169,000$           59,000$           733,600$              SUB‐TOTAL: Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  StatusProject Name Project Description Department Division Org/Object Pr oj e ct   Num be r Totals Comments City Council  Status Estimated Cost per Fiscal Year FIRE AUTHORITY Start End 21/22 22/23 23/24 24/25 25/26 Mobile Data  Terminals (MDT) The Ukiah Valley Fire Authority has begun to modernize utilizing wireless data through Mobile Data Terminals (MDT) to enhance safety, reduce repetitive radio communications, and access live up‐to‐date data. In an ever‐changing environment in Fire Operations, the need for mobile field data rises; these units will allow us to track and send out information vital to the success of our mission. This equipment also allows us to have real‐time data on the location of units to allow for a safer environment for our team members.Additionally, these units will tie into the CalFire system allowing for better, faster, and more reliable information to be passed between agencies in the field. The Terminals use Mobile Wireless, GPS, & Satellite communications allowing for increased situational awareness in severe operational environments.       Fire Authority City Fire Multiple 18271 N/A Doug  Hutchison dhutchison@cit yofukiah.com 300  Seminary  Avenue Information  Technology New 2021 2022 General Yes Current  Revenues  $          121,800  $             121,800 Funds to be used are 710, 100, 915 and  917.Reviewed ‐$                 121,800$           ‐$                    ‐$                 ‐$                    ‐$                  121,800$               POLICE DEPARTMENT City Council  Status SUB‐TOTAL: Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to date Estimated Cost per Fiscal Year Totals Comments Start End 21/22 22/23 23/24 24/25 25/26 Mobile  Computer  Terminals and  Wireless  Routers  Replacement The Ukiah Police Department has utilized Mobile Computer Terminals within Police vehicles since 2006, to reduce radio communications and provide officers with access to enhanced data. As reporting requirements increase and the need for field data entries rise the need for this technology will increase as well. The Mobile Computer Terminals use a Mobile Wireless Router to transmit and receive information including video and audio recordings captured by the vehicle mounted cameras. The hardware and operating system currently in use were deployed in 2015 and is at end of life and unsupported, failing more often, requiring increased down time for repairs.           Police Police 10020210. 54330 18258 N/A Justin  Wyatt jwyatt@cityofu kiah.com 300  Seminary  Avenue Information  Technology New 2021 2022 General Yes Current  Revenues Grant funding  may be available. $            85,000  $                85,000  Moved from FYE 23 due to failing  equipment, and reduced amount from  $125k. Reviewed ‐$                 85,000$             ‐$                    ‐$                 ‐$                    ‐$                  85,000$                 54,399$           290,200$           363,200$            59,000$           169,000$           59,000$           940,400$              TOTALS FOR INFORMATION TECHNOLOGY : Estimated Cost per Fiscal Year City Council  Status SUB‐TOTAL: Funding  Type Funding Type  Add'l Comments Costs to date Totals Comments Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  *Refer to last page of this document for definition of terms used.PAGE 4 Page 7 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2021 INFRASTRUCTURE AIRPORT Start End 21/22 22/23 23/24 24/25 25/26 Runway 15‐33  Pavement  Reduction  (Construction  Phase 2)  Runway 15‐33 is currently 4,423 feet long and 150 feet wide. The project will reduce width to 75 feet. New pavement marking will be applied. New LED runway lighting will be installed, which was formerly identified as PC 18159. Airport Airport 77825200. 80230 18032 N/A Greg Owen gowen@cityofu kiah.com 1403 South  State Street Infrastructure   New   2021 2022 Enterprise Yes New  Revenues Contingent upon  FAA Grant  Funding.  $       1,900,000  $          1,900,000  The FAA has made cost and project scope  adjustments. 90% FAA Grant, 5%  Caltrans.  Moved from FY 19/20 due to  FAA funding timing.  Moved from 20/21.   FAA funding not currently available for  this project. Budget  Adopted Pavement  Rehabilitation  of Taxiways A,  A3 and A5 ‐  Design This project is for the design of Taxiways A (4,540'x55'), A3 (250'x45'), and A5 (250'x45') pavement rehabilitation assumed to be a crack fill, seal and slurry.Airport Airport 77825200. 80230 18034 N/A Greg Owen gowen@cityofu kiah.com 1403 South  State Street Infrastructure   New   2022 2023 Enterprise Yes New  Revenues Contingent upon  FAA Grant  Funding.  $          148,385  $             148,385  The FAA has made cost and project scope  adjustments. Moved from FY 21/22, and  increased by $88,385. Reviewed  and  Supported Pavement  Rehabilitation  of Taxiways A,  A3 and A5 ‐  Construction This project will cover construction to rehabilitate pavements of Taxiways A (4,540'x55'), A3 ( 250'x45') and A5 (250'x45').Airport Airport 77825200. 80230 18035 N/A Greg Owen gowen@cityofu kiah.com 1403 South  State Street Infrastructure   New   2024 2025 Enterprise Yes New  Revenues Contingent upon  FAA Grant  Funding.  $       1,339,200  $          1,339,200  The FAA has made cost and project scope  adjustments. Moved from FY 22/23, and  increased by $839,200. Reviewed  and  Supported ‐$                 1,900,000$        148,385$            ‐$                 1,339,200$        ‐$                  3,387,585$           Estimated Cost per Fiscal YearProject  Location Project Contact  Email Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Totals Comments ELECTRIC UTILITY DEPARTMENT City Council  Status SUB‐TOTAL: Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Contact  Name  Improvement  Type Project  Status Start End 21/22 22/23 23/24 24/25 25/26 Upgrade fish  hatchery pumps  and controls  (Hydro) Control upgrades to provide expanded abilities: 1. Remote control and monitoring from the Fish Hatchery and 2. Emergency station light and power backup to the hydro plant.  Electric Utility  Department Technical  Services 80126100. 80230 18037 N/A James  O'Brien jobrien@cityofu kiah.com 1229 Lake  Mendocino  Drive Infrastructure  New  2020 2022 Enterprise Yes Current  Revenues 200,000$           $             200,000 Budget  Adopted Automate Statio n Light & Power,  Pump  & Generator  Controls (Hydro) Hydro Plant control and power upgrades to automate emergency station light and power and hatchery backup pumps. Electric Utility  Department Technical  Services 80126100. 80230 18118 N/A James  O'Brien jobrien@cityofu kiah.com 1229 Lake  Mendocino  Drive Infrastructure  New  2020 2021 Enterprise Yes Current  Revenues 120,000$           $             120,000 Moved from FYE 21, and increased from  $80k. Budget  Adopted Community  Power  Management  Projects Power pedestal replacement program goals includes reducing energy loss,improve lighting/access control, safety and availability of power in public places.Includes charging stations and power pedestals.  Electric Utility  Department Administration 80126100. 80230 18040 N/A Cindy  Sauers csauers@cityof ukiah.com Ukiah  Electric  System Infrastructure On‐going  2018 2022 Enterprise Yes Current  Revenues 60,000$           60,000$             $                60,000  Rebudgeted to reflect workforce  scheduling allocation due to the Oak  Manor Undergrounding project.  Budget  Adopted Fairgrounds  4160 to 12,000  volt Conversion Replaces existing low voltage (4160V) system with 12,000 Volt primary rated cable and transformers and secondary conductor. Fairgrounds to provide USERC specified metering and underground duct. Removes existing low voltage (4160V) system. Electric Utility  Department Distribution 80126100. 80230 18041 N/A Cindy  Sauers csauers@cityof ukiah.com Ukiah  Electric  System Infrastructure In  Progress 2019 2024 Enterprise Yes Current  Revenues 60,000$           150,000$           150,000$            75,000$           $             375,000  Rebudgeted to reflect workforce  scheduling allocation due to the Oak  Manor Undergrounding project. Reduced  amount for FYE 20 by $120k, and  changed funding in FYE 22 & 23.  Moved  forward by 1 year, project completing  23/24. Budget  Adopted Substation and  Hydroelectric  Plant Control,  Protection and  Communication  Systems  Replacement Replace the Mendocino Hydro control, protection and communication systems hardware, program and coding for hydro specific automation control. The existing systems are outdated with limited after‐market support and no new replacement part availability.   Electric Utility  Department Technical  Services 80126100. 80230 18042 N/A James  O'Brien jobrien@cityofu kiah.com 1229 Lake  Mendocino  Drive Infrastructure In  Progress 2017 2024 Enterprise Yes Current  Revenues 30,000$           25,000$              80,000$           $             105,000  Reduced amount in FYE 20 by $105k,  added funding in FYE 21 & 22.  Increased  FYE 21 from $175k.  Engineering  complete, installation to start 3/2021. Budget  Adopted Underground  Capital System  Improvements  (<$50,000 each) Transformer replacement and upgrades, wood pole testing and replacement,system capacity improvements and protection, control, monitoring and communication enhancements. Electric Utility  Department Distribution 80126100. 80230 18043 N/A Cindy  Sauers csauers@cityof ukiah.com Ukiah  Electric  System Infrastructure On‐going  2018 2025 Enterprise Yes Current  Revenues 100,000$         230,000$           235,000$           235,000$        235,000$           $             935,000 Budget  Adopted Overhead  Capital System  Improvements  (<$50,000 each) Transformer replacement and upgrades, system capacity improvements and protection, control,  monitoring and Communication enhancements. Electric Utility  Department Distribution 80126100. 80230 18044 N/A Cindy  Sauers csauers@cityof ukiah.com Ukiah  Electric  System Infrastructure On‐going  2018 2025 Enterprise Yes Current  Revenues 310,000$         250,000$           250,000$           250,000$        250,000$           $          1,000,000  Reduced FYE 20 by $140k, and reduced  all future years to $250k/yr.  Increased  FYE 21 from $250k. Budget  Adopted Governor speed  control & Valve  Upgrades  (Hydro) Upgrades to the governor sensing, controller and feedback transducers to improve performance and reliability. Existing governor controls frequently are out of service due to failure or adjustment.    Electric Utility  Department Technical  Services 80126100. 80230 18047 N/A James  O'Brien jobrien@cityofu kiah.com 1229 Lake  Mendocino  Drive Infrastructure  New  2020 2023 Enterprise Yes Current  Revenues 350,000$           $             350,000  Moved from beginning FYE 21  due to  COVID‐19.  Project was spread between  FYE 22 and FYE 23.  Combined into FYE 22  and reduced by $30k. Reviewed Oak Manor  Dr.  Overhead to  Underground  Conversion Install cable and associated equipment for replacing the overhead facilities Electric Utility  Department Distribution 80126100. 80230 18121 N/A Scott  Bozzoli sbozzoli@cityof ukiah.com Oak Manor  Dr.Infrastructure  New  2021 2022 Enterprise Yes Current  Revenues 200,000$            $             200,000 Reduced amount from $500k, moved  from FYE 21.  Moved from FYE 22.Reviewed Policy and  Legislated  System  Modifications System design, equipment and installation to conform to mandated industry standards. Proposed fire mitigation requirements require selected equipment to bereplaced or protected to reduce fire risk.  Electric Utility  Department Distribution 80126100. 80230 18124 N/A Cindy  Sauers csauers@cityof ukiah.com Various Infrastructure  New  2019 2025 Enterprise Yes Current  Revenues 100,000$           100,000$           100,000$        100,000$           $             400,000 Reduced amount for FYE 20 from $80k,  and amounts from $200k FYE 22 onward. Budget  Adopted Hydroelectric  Plant Transfer  Trip Upgrade Upgrade existing and provide redundancy for Hydro transfer trip circuit Electric Utility  Department Technical  Services 80126100. 80230 18125 N/A James  O'Brien jobrien@cityofu kiah.com Hydro Plant Infrastructure  New  2019 2020 Enterprise Yes Current  Revenues 3,000$             195,000$           $             195,000  Reduced amount for FYE 20 from $225k,  and added funds to FYE 21.  Moved from  FYE 21. Reviewed City Council  Status Funding  Type Funding Type  Add'l Comments Costs to date Totals Comments Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Estimated Cost per Fiscal Year Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  *Refer to last page of this document for definition of terms used.PAGE 5 Page 8 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2021 State St.  Underground  Phase II, District  5:  Overhead to  Underground Relocates or underground overhead electric, phone and cable TV utilities ‐ Henry to Norton, Mill to Gobbi. Electric Utility  Department Distribution 80126100. 80230 18259 N/A Cindy  Sauers csauers@cityof ukiah.com State Street Infrastructure  New  2021 2022 Enterprise Yes Current  Revenues 35,000$             850,000$            $             885,000 Reviewed Fire Mitigation  Grant Matching Matching 25% funds for FEMA HMG for fire mitigation undergrounding, vegetation management and design services.  Electric equipment and wire. Electric Utility  Department Distribution 80126100. 80230 18260 N/A Cindy  Sauers csauers@cityof ukiah.com Clay St.,  Standley  St., Park  Blvd.,  Barnes and Infrastructure  New  2021 2023 Enterprise Yes Current  Revenues 200,000$           400,000$           200,000$        50,000$              $             850,000 Reviewed 563,000$         1,890,000$        2,210,000$       940,000$        635,000$           ‐$                  5,675,000$          SUB‐TOTAL: PUBLIC WORKS DEPARTMENT Start End 21/22 22/23 23/24 24/25 25/26 Corporation  Yard  Remediation  System Removal This project will remove the Underground Storage Tank cleanup equipment. Public Works Corporation  Yard 20824300. 52100 18261 N/A Dave Kirch dkirch@cityofu kiah.com 1320  Airport  Road Infrastructure New 2021 2022 Enterprise Yes Insurance  $          150,000  $             150,000 Reviewed Corporation  Yard Security This project will improve security in order to prevent further break‐ins and theft. Public Works Corporation  Yard 20824300. 80230 TBD N/A Dave Kirch dkirch@cityofu kiah.com 1320  Airport  Road Infrastructure New 2021 2022 Enterprise Yes Current  Revenues Fiscal Year  Allocation TBD  $                        ‐    Prioritization and funding source(s) under  review.   Department estimate/request is  $100,000 Reviewed Corporation  Yard  Rehabilitation This project will upgrade the Corporation Yard Facilities. Public Works Corporation  Yard 20824300. 80230 TBD N/A Dave Kirch dkirch@cityofu kiah.com 1320  Airport  Road Infrastructure New 2021 2022 Enterprise Yes Current  Revenues Fiscal Year  Allocation TBD  $                        ‐    Prioritization and funding source(s) under  review. Department estimate/request is  $2,500,000 for existing location; Location  evaluation will need to be completed to  determine best long location for the yard  and/or continued use of existing site. Reviewed Landfill Closure This project will permanently close the Landfill Disposal site per Federal Mandates. Public Works Landfill 70224500. 80230 18025 N/A Tim Eriksen teriksen@cityof ukiah.com 3100 Vichy  Springs  Road Infrastructure In  Progress 2021 2022 Enterprise Yes Current  Revenues  $    10,343,287  $        10,343,287  Project specifics will require additional  Council review.  Moved from FYE 20 to  FYE 21.  EIR Litigation in progress.   Construction projected for FYE 22 so  moved from FYE 21. Budget  Adopted ‐$                 10,493,287$      ‐$                    ‐$                 ‐$                    ‐$                  10,493,287$         Project Contact  Email (s)  Project  Location Improvement  Type Project  StatusProject Name Project Description Department Division Org/Object Pr oj e ct   Num be r Totals Comments City Council  Status Estimated Cost per Fiscal Year SUB‐TOTAL: Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Contact  Name (s)  WATER RESOURCES DEPARTMENT Start End 21/22 22/23 23/24 24/25 25/26 Henderson Lane  Water Main  Replacement Project is needed in order to upgrade a failing water main. This is needed in order to provide potable water to the Water customers. Water  Resources Water  Treatment Plant 82227113. 80230 18051 N/A Jarod Thiele jthiele@cityofu kiah.com Henderson  Lane Infrastructure In  Progress 2018 2022 Enterprise Yes Current  Revenues  $         15,800   $            70,000  $                70,000  Design Complete.  Moved from FYE 20 to  FYE 21  due to COVID‐19. Reduced  amount from $150k. Budget  Adopted Water Main  Replacements Plan for water main replacements throughout the City.Water  Resources Water  Operations 82227113. 80230 18072 N/A Jarod Thiele jthiele@cityofu kiah.com Various Infrastructure On‐going 2020 2026 Enterprise Yes Current  Revenues  $          500,000  $       1,500,000   $    1,500,000   $       1,500,000   $     1,500,000  $          6,500,000 Added funding for FYE 25 and  FYE 26.  Reduced FYE 22 from $1.5M. Budget  Adopted Phase 4  Recycled Water This project will provide an additional irrigation source for City Parks,Golf Course, Cemetery and Schools. This will reduce the demand on the potable water system and reduce discharge to the Russian River Water  Resources Recycled Water 83027330. 80230 18052 N/A Sean White swhite@cityofu kiah.com Brush  Street to  Golf Course Infrastructure New 2024 2025 Enterprise Yes New  Revenues Will be funded  by  grant/loan. $         43,700   $     18,500,000  $        18,500,000  Environmental documentation is  complete. Design began in December,  2018. Modified funding comments to  eliminate a shared cost with Sewer.   Moved budget from FYE 21.  Moved from  FYE 22  due to COVID‐19 ‐ feasibility still  under review.  Reviewed  and  Supported Chlorine  Residual  Valve/Alarm on  Discharge Engineering and installation. Critical safety valve to monitor the outflow of chlorinated water into the river. Water  Resources Wastewater  Treatment Plant 84427221. 80230 18054 N/A David Kirch dkirch@cityofu kiah.com 300 Plant  Road Infrastructure New 2018 2022 Enterprise Yes Current  Revenues  $          150,000  $             150,000 Rebudgeting.  Moved from FYE 20. Reviewed This project will replace the sewer main on Dora Street from Mill Street to Grove Avenue as well as all sewer laterals Sewer  Operations 84427221. 80230 N/A Jarod Thiele jthiele@cityofu kiah.com Dora Street Infrastructure New 2022 2023 Enterprise Yes Current  Revenues  $          400,000  This project will replace the water main on Dora Street from Mill Street to Grove Avenue as well as all hydrant, valves and service connections Water  Operations 82227111. 80230 N/A Jarod Thiele jthiele@cityofu kiah.com Dora Street Infrastructure New 2022 2023 Enterprise Yes Current  Revenues  $          800,000  Replace Heat  Exchangers This project will replace deteriorating heat exchangers for the operationoftheDigesterand Boilers Water  Resources Wastewater  Treatment Plant 84427221. 80230 18131 N/A David Kirch dkirch@cityofu kiah.com 300 Plant  Road Infrastructure New 2023 2024 Enterprise Yes Current  Revenues  $       750,000  $             750,000 Moved from FYE 21  due to COVID‐19.  Reviewed Rehabilitation  of Zone 2  Booster Pump  Upgrade the enclosure and electrical components in the structure enclosing the booster pump for Pressure Zone 2 to increase reliability and security Water  Resources Water  Operations 82227113. 80230 TBD N/A David Kirch dkirch@cityofu kiah.com Golf Course Infrastructure New 2024 2025 Enterprise Yes Current  Revenues  $            50,000  $                50,000 Moved from FYE 23  due to COVID‐19. Reviewed Replace Water  Main on Low  Gap Street Replace the 16 inch steel water main from North State Street to North Bush Street concurrent with Phase 4 of the Recycled Water Project Water  Resources Water  Operations 82227113. 80230 TBD N/A Don Brown dwbrown@city ofukiah.com Low Gap  Street Infrastructure New 2024 2025 Enterprise Yes Current  Revenues  $          500,000  $             500,000 Moved from FYE 22  due to COVID‐19.  Reviewed Replace Various  Water Mains Replace water mains on Clay Street, Pine Street, Spring Street, etc.Water  Resources Water  Operations 82227113. 80230 18262 N/A Don Brown dwbrown@city ofukiah.com Various Infrastructure New 2021 2022 Enterprise Yes Current  Revenues  $          400,000  $             400,000  Removed budget from FYE 21  due to  COVID‐19. Increased budget from $250k  in FYE 22, and eliminated $250k in FYE  23, 24 and 25. Reviewed Replace Sewer  Main on Low  Gap Street Replace the 15 inch  and 6 inch sewer main from North State Street to North Bush Street concurrent with Phase 4 of the Recycled Water Project Water  Resources Sewer  Operations 84427222. 80230 TBD N/A Don Brown dwbrown@city ofukiah.com Low Gap  Street Infrastructure New 2024 2025 Enterprise Yes Current  Revenues  $          500,000  $             500,000 Moved from FYE 22 due to COVID‐19.  Reviewed Reseal Wash  Water Basins Remove and Replace Seal on Wash Water Basins Water  Resources Wastewater  Treatment Plant 84427221. 80230 18192 N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Infrastructure New 2020 2021 Enterprise Yes Current  Revenues  $            40,000  $                40,000 Moved from FYE 21.Budget  Adopted Upgrade PLC's Upgrade old Programmable Logic Controls.Water  Resources Wastewater  Treatment Plant 84427221. 80230 TBD N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Infrastructure New 2023 2025 Enterprise Yes Current  Revenues  $          350,000  $             350,000  Moved from FYE 22  due to COVID‐19.  Moved from FYE 24, and increased from  $200k. Reviewed Reviewed Contingent upon rate study.  Moved from  FYE 21. Note that rate study based on  happening in FYE 21.  Moved from FYE  22. CommentsProject  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Dora Street  Utility  Improvement  Project‐ Water  & Sewer Water  Resources 18127  $          1,200,000  Funding  Type Funding Type  Add'l Comments Costs to date Totals City Council  Status Estimated Cost per Fiscal Year *Refer to last page of this document for definition of terms used.PAGE 6 Page 9 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2021 Sludge Lagoon  Remediation Prepare plans and specifications for the removal of sludge from the sludge lagoon.Water  Resources Wastewater  Treatment Plant 84427222. 80230 18257 N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Facilities/  Buildings/Land New 2021 2023 Enterprise Yes Current  Revenues  $            50,000   $          400,000  $             450,000 Reviewed Recondition  Levees Recondition the levees on the Percolation Ponds.Water  Resources Wastewater  Treatment Plant 84427221. 80230 TBD N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Infrastructure New 2024 2025 Enterprise Yes Current  Revenues  $          200,000  $             200,000 Eliminated $200k for 2 prior years  due to  COVID‐19. Reviewed 59,500$           1,210,000$        3,100,000$       2,250,000$     21,600,000$      1,500,000$      29,660,000$         622,500$         15,493,287$      5,458,385$       3,190,000$     23,574,200$      1,500,000$      49,215,872$         SUB‐TOTAL: TOTALS FOR INFRASTUCTURE : *Refer to last page of this document for definition of terms used.PAGE 7 Page 10 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2021 STREETS & RIGHTS‐OF‐WAY PUBLIC WORKS DEPARTMENT Start End 21/22 22/23 23/24 24/25 25/26 12024200. 80230 2022 2023 Special  Revenue Yes Current  Revenues Measure Y  $       2,000,000  50024220. 80230 2022 2023 Special  Revenue Yes Current  Revenues Gas Tax  $          700,000  East Clay Street  Improvement  Project This project will improve East Clay Street from Main Street to the Railroad Crossing in order to facilitate the development of the new Courthouse site. This project includes water, sewer, pedestrian facilities and drainage facilities as well as reconstruction of the street section. Public Works Engineering 12024200. 80230 18128 No Tim Eriksen teriksen@cityof ukiah.com Clay Street Streets & Rights‐ of‐Way New 2024 2025 Special  Revenue No New  Revenues Measure Y  $          750,000  $             750,000  Introduced and discussed at the January  16, 2019 Council meeting.  Moved from  FYE 21. Moved from FYE 23. Reviewed Street Striping This will update striping on streets in selected areas. Public Works Engineering 12024200. 52100 18251 N/A Jarod Thiele jthiele@cityofu kiah.com Various  Streets Streets & Rights‐ of‐Way Complete d 2019 2026 Special  Revenue Yes Current  Revenues Measure Y  $            50,000   $             60,000   $         60,000   $            60,000   $          60,000  $             290,000  Ongoing work. Eliminated FYE 21  due to  COVID‐19. Added funding to FYE 25 and  26. Reviewed Public Works Engineering 12024200. 80230 Yes Tim Eriksen teriksen@cityof ukiah.com Orr Street  at Orr  Creek Streets & Rights‐ of‐Way In  Progress 2021 2022 Capital  Projects Yes New  Revenues CDBG Grant  $          150,000  Public Works Engineering 25124220. 80230 Yes Tim Eriksen teriksen@cityof ukiah.com Orr Street  at Orr  Creek Streets & Rights‐ of‐Way In  Progress 2022 2023 Capital  Projects Yes New  Revenues  $          254,438  Low Gap Road  and North Bush  Street  Roundabout This project will complete the environmental, ROW, and design phases for a roundabout at Low Gap Road and N. Bush St.  Construction phase not currently funded.Public Works Engineering 50924210. 80230 15024 N/A Tim Eriksen teriksen@cityof ukiah.com Low Gap  Road and N.  Bush St. Streets & Rights‐ of‐Way In  Progress 2021 2022 Special  Revenue Yes Current  Revenues $110k Design  Funded,  Construction  Funding Not  Approved.  $          750,000  $             750,000  Design authorized, but project requires  additional Council review. Moved from  FYE 22, and reduced from $1.5 mil  due  to COVID‐19.  Moved from FYE 21. Budget  Adopted Slurry Seal  Project This project will improve the Streets network.  Public Works Engineering 12024200. 52100 18252 N/A Daniel  Flores dflores@cityofu kiah.com Various  Streets Streets & Rights‐ of‐Way Complete d 2019 2026 Special  Revenue Yes Current  Revenues Measure Y  $       426,000   $          350,000   $          400,000   $       250,000   $          250,000   $        250,000  $          1,500,000  Going out to bid.  Budget will be utilizing  FYE 21 anticipated revenue.  Had utilized  this year's budget for other projects.   Increased budget from $200k FYE 22.   Increased budget from $400k FYE 21,   from $200k in FYE 23, and from $200k in  FYE 24. Added budget in FYE 25 and 26. Budget  Adopted Gobbi/Main  Traffic Signal This project will alleviate traffic for better vehicle flow. Public Works  Traffic Signal 50724620. 80230 18073 N/A Jarod Thiele jthiele@cityofu kiah.com Gobbi  Street/  Waugh  Lane Streets & Rights‐ of‐Way New 2022 2023 Special  Revenue No New  Revenues Will need to apply  for STIP funding. $          800,000  $             800,000 Moved from FYE 22 due to COVID‐19.  Reviewed Main Street  Reconstruction  Project Reconstruct Main Street, from Gobbi to Mill. Public Works Engineering 12024200. 80230 TBD N/A Andrew  Stricklin astricklin@cityo fukiah.com Main Street Streets & Rights‐ of‐Way New 2022 2023 Special  Revenue Yes Current  Revenues Measure Y  $          500,000  $             500,000 Moved from FYE 22  due to COVID‐19.  Reviewed Clara Avenue  Reconstruction  Project Reconstruct Clara Avenue, from State to Orchard. Public Works CDBG 12024200. 80230 TBD N/A Jason  Benson jbenson@cityof ukiah.com Clara  Avenue Streets & Rights‐ of‐Way New 2021 2022 TBD Yes New  Revenues TBD  $     2,000,000  $          2,000,000  Moved from FYE 21.  Moved from FYE 22.  Formerly thought to be eligible for CDBG  funding. Reviewed Leslie Street  Rehabilitation  Project Rehabilitate Leslie Street, Gobbi to Perkins. Public Works CDBG 12024200. 80230 TBD N/A Jason  Benson jbenson@cityof ukiah.com Leslie Street Streets & Rights‐ of‐Way New 2022 2023 Grant  Funded Yes New  Revenues CDBG Funding  Opportunity  $       1,500,000  $          1,500,000 Moved from FYE 21. Reviewed Perkins Street  Storm Drain and  Widening  Project This project will add a storm drain on East Perkins Street and widen the intersection at Orchard Avenue to add another East Bound through lane.Public Works  Streets 10024620. 80230 TBD N/A Andrew  Stricklin astricklin@cityo fukiah.com East Perkins  Street Streets & Rights‐ of‐Way New 2022 2023 Special  Revenue No New  Revenues Measure Y  $       2,277,000  $          2,277,000 Reviewed South Ukiah  Rehabilitation  Project This project will overlay S. Dora Street from Beacon Lane to Washington, and S. State Street from Beacon Lane to Observatory, including ADA pedestrian improvements.Public Works  Streets 12024200. 80230 18254 N/A Andrew  Stricklin astricklin@cityo fukiah.com Dora/State Streets & Rights‐ of‐Way New 2021 2022 Special  Revenue Yes Current  Revenues Measure Y  $       2,200,000  $          2,200,000 Reviewed Great Redwood  Trail‐ Phase 4 This project will extend the Great Redwood Trail from Commerce Drive to Norgard Lane Public Works Engineering 51124210. 80230 18253 N/A Jason  Benson jbenson@cityof ukiah.com Railroad  ROW Streets & Rights‐ of‐Way New 2021 2023 Grant  Funded Yes New  Revenues Urban Greening  Grant  $       3,563,212  $          3,563,212 Grant has been awarded. Moved full  project for completion in FYE 22.Reviewed Great Redwood  Trail‐ Phase 5 This project will extend the Great Redwood Trail from Brush Street to Hensley Creek Road Public Works Engineering TBD TBD N/A Jason  Benson jbenson@cityof ukiah.com Railroad  ROW Streets & Rights‐ of‐Way New 2022 2024 Grant  Funded No New  Revenues Urban Greening  Grant  $          275,000   $    8,000,000  $          8,275,000 Reviewed Gobbi Street  Reconstruction Reconstruct Gobbi Street in 2 separate projects (US101 to State Street) and (State Street to Dora Street)Public Works Engineering 12024200. 80230 TBD N/A Andrew  Stricklin astricklin@cityo fukiah.com Gobbi  Street Streets & Rights‐ of‐Way New 2023 2024 Special  Revenue Yes Current  Revenues Measure Y  $    1,500,000  $          1,500,000 Reviewed Hastings/Airport  Road  Alternative  Transportation  Route Public Works Engineering will analyze and develop a conceptual plan for an alternative transportation route and/or mitigation measures for Hastings/Airport Rd north of the Ukiah Municipal Airport in an effort to accommodate a future runway extension to 5,000 feet. The expanded runway alternative will be evaluated during the review and update of the airport land use plan (ALP) and is an important step to ensure the Ukiah Airport is prepared to accommodate future aviation needs of the region including fire service. Public Works Engineering N/A TBD N/A Tim Eriksen teriksen@cityof ukiah.com Hastings/Ai rport Road Streets & Rights‐ of‐Way New 2021 2022 N/A Yes Current  Revenues N/A  $                        ‐    FYE 22 project ‐ no budget impact as the  work will be done by in‐house  engineering staff. Not  Reviewed Airport Park  Blvd South  Extension Public Works Engineering will analyze and develop a conceptual plan for a south extension of Airport Park Blvd. out of the Redwood Business Park and connecting to southern Ukiah transportation infrastructure.    Public Works Engineering N/A TBD N/A Tim Eriksen teriksen@cityof ukiah.com Airport Park  Blvd Streets & Rights‐ of‐Way New 2021 2022 N/A Yes Current  Revenues N/A  $                        ‐    FYE 22 project ‐ no budget impact as the  work will be done by in‐house  engineering staff. Not  Reviewed 426,000$         7,063,212$        8,766,438$       9,810,000$     1,060,000$        2,310,000$      29,009,650$         426,000$         7,063,212$        8,766,438$       9,810,000$     1,060,000$        2,310,000$      29,009,650$         SUB‐TOTAL: TOTALS FOR STREETS & RIGHTS‐OF‐WAY : Orr Street  Bridge This project will improve the bridge on Orr Street at Orr Creek.   18065  $             404,438  The City has received $150k to fund a  planning study for Orr Street Bridge and  the Orr Street transportation corridor.  Activities include completion of a study  to analyze existing conditions of the  street, including the transportation  corridor and bridge, as well as the  completion of a plan and preparation of  plans and specifications and an  Engineer's Cost Estimate to be used for a  future public improvement project. Reviewed Moved from FYE 21, and added $700k to  Measure Y cost.  Moved from FYE 22.ReviewedJarod Thiele jthiele@cityofu kiah.com Dora Street Streets & Rights‐ of‐Way New  $          2,700,000  Dora Street  Utility  Improvement  Project This project will replace the water main, sewer main and reconstruct the street on Dora  Street from Mill Street to Grove Avenue.Public Works Engineering 18127 Yes Org/Object Pr oj e ct   Num be r Totals Comments City Council  Status Funding  Type Funding Type  Add'l Comments Costs to date Estimated Cost per Fiscal YearProject  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  StatusDivisionProject Name Project Description Department *Refer to last page of this document for definition of terms used.PAGE 8 Page 11 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2021 VEHICLES, MACHINERY & EQUIPMENT AIRPORT Start End 21/22 22/23 23/24 24/25 25/26 Replace 20,000  gallon fuel tank  with 20,000  gallon Jet A tank Current tank is a split fuel system, containing both Jet A fuel and Avgas. Conversion to Jet A is necessary to maximize the fuel sources for the airport, and provide better service to its customers.Airport Airport 77925200. 80100 15042 N/A Greg Owen gowen@cityofu kiah.com 1411 South  State Street Vehicles,  Machinery &  Equipment   In  Progress  2021 2022 Enterprise Yes Current  Revenues  $          150,000  $             150,000  Moved from FYE 20. Current revenues  may not be adequate, external funding  may be necessary. Reviewed Water Tender ‐  Shared Cost Current tank is a split fuel system, containing both Jet A fuel and Avgas. Conversion to Jet A is necessary to maximize the fuel sources for the airport, and provide better service to its customers.Airport Airport 77925200. 80100 V2543 Shared with  100 Parks,  100 Streets,  820 Water,  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment Deferred 2022 2023 Enterprise Yes Current  Revenues  $             10,000  $                10,000  Spent over $15k this past year for rental  of a unit.  Moved from FYE 22.  If new  Fire Tender is approved for FYE 22, the  replaced unit will become available for  other City departments, and this item will  then be eliminated. Reviewed ‐$                 150,000$           10,000$              ‐$                 ‐$                    ‐$                  160,000$               Department Division Org/Object Project  Number Estimated Cost per Fiscal YearProject  StatusProject Name COMMUNITY SERVICES DEPARTMENT Totals Comments City Council  Status SUB‐TOTAL: Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  TypeProject Description Start End 21/22 22/23 23/24 24/25 25/26 Replacement  Truck Replacement of vehicles that are no longer cost effective to repair.Community  Services Parks 10022100. 80100 V737 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment New 2022 2023 General No Current  Revenues  $             40,000  $                40,000 Moved to FYE 22.  Moved to FYE 23. Reviewed Replacement  Truck Replacement of vehicles that are no longer cost effective to repair.Community  Services Parks 10022100. 80100 18066 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment New 2023 2024 General No Current  Revenues  $         55,000  $                55,000 Moved to FYE 24 Reviewed Replacement  Truck‐ Building  Maintenance  Replacement truck is necessary Community  Services Building  Maintenance 20822500. 80100 V2642 N/A Kerry  Randall krandall@cityof ukiah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment Deferred 2022 2023 General No Reserves  $             48,000  $                48,000 Moved to FYE 22.  Moved to FYE 23. Reviewed Bucket Truck  Replacement ‐  Shared Cost There are currently two bucket trucks, Vehicle #2221, a 1992 Ford F450 which is being put into surplus in fiscal year 2017/2018, and Vehicle #2230, a 1995 Ford F450, which will be kept into service until it is replaced. It is used to trim street and park trees, and also assists in hanging banners which promote City services and activities which benefit the community. Two divisions share the cost:  $100,000 total Community  Services Parks 10022100. 80100 V2224 Shared with  100 Streets David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment Deferred 2022 2023 General No Current  Revenues  $             55,000  $                55,000 Look to match replacement with surplus  from Electric Utility.  Moved to FYE 23.Reviewed Water Tender ‐  Shared Cost The current water tender no longer meets emission standards and is inoperable. Will be used to water street trees, Riverside Park, fill Vactor trucks and be available to support mowing and Fire operations.  Five divisions share the cost:  $150,000 total Community  Services Parks 10022100. 80100 TBD Shared with  100 Streets,  779 Airport,  820 Water,  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment Deferred 2022 2023 Enterprise No Current  Revenues  $             10,000  $                10,000  Reduced amount from $10k to split cost  with Airport based on anticipated use.   Spent over $15k this past year for rental  of a unit.  Moved from FYE 21 due to  COVID‐19. Moved from FYE 22.  If new  Fire Tender is approved for FYE 22, the  replaced unit will become available for  other City departments, and this item will  then be eliminated. Reviewed Parks Service  Vehicle EV/Low Fuel/Hybrid Vehicle(s) for Service of Park Facilities.Community  Services Parks 10022100. 80100 V3765 N/A Jarrod  Meyer jmeyer@cityofu kiah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment New 2021 2022 General Yes Current  Revenues  $            40,000  $                40,000  Increasing park acreage requires increase  in Park staffing, which will also require an  additional vehicle. Reviewed Generator  Installation at  the Ukiah Valley  Conference  Center Generator for the Ukiah Valley Conference Center.Community  Services Conference  Center 73022600. 80100 18265 /1826 6 N/A Mel Grandi mgrandi@cityof ukiah.com 411 West  Clay Street Vehicles,  Machinery &  Equipment New 2021 2022 CDBG Yes New  Revenues Grant funds.  $          120,845  $             120,845 Not  Reviewed Ice Skating Rink Purchase of materials and supplies necessary to build a 40' x 100' ice skating rink. Will include rink floor, all piping & hoses, dasherboards, access gates, board anchors, Ice Wizard resurfacer, gas powered edger, 300 pairs of rental skates, ice skate sharpener, 95 black rubber mats, vapor barrier, 500 gallons of glycol, ice skate racks and all other necessary ice tools. Chiller and tent would be rented annually. The cost of this purchase is less than the cost of renting the same materials for 2 years. Community  Services Ice Rink 31422860. 80100 18193 N/A Jake  Burgess jburgess@cityof ukiah.com 411 West  Clay Street Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $          150,000  $             150,000  Purchase will has a positive rate of return  within two years. Moved from FYE 21 due  to COVID‐19. Moved from FYE 22. Reviewed ‐$                 160,845$           303,000$            55,000$           ‐$                    ‐$                  518,845$              SUB‐TOTAL: City Council  Status Funding  Type Funding Type  Add'l Comments Costs to date Totals Comments Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Estimated Cost per Fiscal Year Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  CITY MANAGER DEPARTMENT Start End 21/22 22/23 23/24 24/25 25/26 Parking Meter  Replacement Replacing parking meters.   City Manager Economic  Development 64012600. 80230 18165 N/A Traci Boyl tboyl@cityofuki ah.com Downtown Vehicles,  Machinery &  Equipment Deferred 2021 2022 Enterprise Yes Current  Revenues 400,000$           $             400,000  Funded by line of credit loan proceeds  being secured by Finance as part of a  larger capital improvement funding  strategy.  Moved from FYE 20 year.   Installation will coincide with Streetscape  Project.  Funding secured through bond  issuance; project put on hold due to  COVID‐19 and will resume when market  conditions allow.  Moved from FYE 21. Budget  Adopted ‐$                 400,000$           ‐$                    ‐$                 ‐$                    ‐$                  400,000$              SUB‐TOTAL: Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to date Totals Estimated Cost per Fiscal Year Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Comments City Council  Status ELECTRIC UTILITY DEPARTMENT Start End 21/22 22/23 23/24 24/25 25/26 Electric Meter  Replacements Electric Meter Replacement and cloud based data management system improving customer access to outage information, usage data and provide customer selectable notifications. Electric Utility  Department Technical  Services 80126100. 80100 15080 N/A Cindy  Sauers csauers@cityof ukiah.com ah Electric Sys Vehicles,  Machinery &  Equipment In  Progress 2018 2022 Enterprise Yes Current  Revenues 1,000$             500,000$           2,000,000$        $          2,500,000 Currently in the planning stage.  Moved  from starting FYE 21. Budget  Adopted Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  Status Estimated Cost per Fiscal Year Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Totals Comments City Council  Status *Refer to last page of this document for definition of terms used.PAGE 9 Page 12 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2021 Lift Replaces a high capacity fork lift due to 1. Air quality standards to update/improve engine emissions and 2. Due to the equipment’s condition and age. Electric Utility  Department Distribution 80126100. 80100 E1721 N/A Tim Santo tsanto@cityofu kiah.com N/A Vehicles,  Machinery &  Equipment  New  2021 2022 Enterprise Yes Current  Revenues 125,000$           $             125,000 Moved to FYE 22.  Increased amount  from $70k.Reviewed Utility/Inspector  Truck Replaces 2003 F250 with EV Truck Electric Utility  Department Distribution 80126100. 80100 TBD N/A Tim Santo tsanto@cityofu kiah.com N/A Vehicles,  Machinery &  Equipment  New  2022 2023 Enterprise Yes Current  Revenues   90,000$              $                90,000  EV options will hit market in FYE 21/22;  Planned for FYE 22/23 to ensure quality  of vehicle outside of 1st Generation  models.  Reviewed Trouble Truck Replaces V2233 Ford F‐550 AT40‐G Articulating Telescopic Aerial Lift Super cab.Electric Utility  Department Distribution 80126100. 80100 TBD N/A Tim Santo tsanto@cityofu kiah.com N/A Vehicles,  Machinery &  Equipment  New  2024 2025 Enterprise Yes Current  Revenues   200,000$        $             200,000 Reviewed 1,000$             625,000$           2,090,000$        200,000$        ‐$                    ‐$                  2,915,000$          SUB‐TOTAL: FINANCE DEPARTMENT Start End 21/22 22/23 23/24 24/25 25/26 Truck ‐ Utility  Service  Attendant Current vehicle approaching the end of it's useful life. Finance  Utility Billing 20513300. 80100 TBD N/A Lori Martin lmartin@cityofu kiah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment New 2022 2023 Internal  Service No New  Revenues  $             35,000  $                35,000 Reviewed ‐$                 ‐$                    35,000$              ‐$                 ‐$                    ‐$                  35,000$                SUB‐TOTAL: Costs to date Estimated Cost per Fiscal Year Totals Comments City Council  StatusProject Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments FIRE AUTHORITY Start End 21/22 22/23 23/24 24/25 25/26 Command/  Chief Vehicle This new Command/Chief vehicle would serve as a Division Chief's vehicle.It will replace C‐ 6805, a 2006 Chevy 2500 HD, with current mileage of 106,495. The vehicle transmission is currently failing, leaving the vehicle unfit, unreliable, and leaving team members in a possibly unsafe or life‐threatening environment during fire suppression activities. However, the vehicle can be repurposed as a non‐suppression utility vehicle for the department. Fire Authority City Fire 10021210. 80100 V3165 N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment  New  2021 2022 General Yes New  Revenues  $            75,000  $                75,000   Moved from FYE 21 due to COVID‐19.  Increased the amount from $50k to  include vehicle outfitting.  Moved from  FYE 21. Reviewed Command/  Chief Vehicle This new Command/Chief vehicle will serve as a Command/Chief vehicle.  It will replace D‐ 6802, a 2007 Chevy 2500 HD with 84,072 miles. This vehicle's transmission is also currently failing along with multiple other problems, leaving the vehicle unfit, unreliable, leaving team members in a possibly unsafe or life‐threatening environment during fire suppression activities.  This vehicle will be decommissioned and placed as surplus.   Fire Authority District Fire 91721400. 80100 18277 N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment  New  2021 2022 District Yes New  Revenues  $            75,000  $                75,000  Purchase cost covers Fire Service  Emergency Vehicle outfitting (Lights,  Siren, Radio's, etc.,) Not  Reviewed Auto Extrication  Equipment It is recommended to replace our aging gas powered hydraulic auto extrication equipment, commonly know as the "Jaws Of Life".  Replacement units will consist of newer technology battery operated E‐Hydraulic extrication equipment.  These newer units will eliminate heavy gas powered motors and associated hydraulic lines increasing mobility and range of use. This will be a three year phased purchase to replace the units currently in service. Fire Authority City/District Fire 91621400. 80100 &  25321210. 80100 18101 Yes Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment Ongoing 2019 2022 Special  Revenue Yes Current  Revenues Prop. 172  $         57,274   $            33,000  $                33,000  The first set has been purchased and  placed into service.  Second set has been  purchased.  Final purchase set planned  for FYE 22. Budget  Adopted SCBA  Compressor This specialized unit is necessary and mandatory to fill Self‐Contained Breathing Apparatus Bottles crucial for the Ukiah Valley Fire Authority to carry out our mission of saving and protecting life, property, and the environment. This unit will be housed at the Central Station and will replace our current mobile air unit, which is currently out of service. Fire Authority City Fire 10021210. 80100 18195 N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2021 2022 General Yes New  Revenues  $            60,000  $                60,000 This will require new funding.  Moved  from FYE 21 due to COVID‐19. Reviewed SCBA/Gear  Sanitizer This unit is critical for sanitation of fire protection gear and equipment used and worn by team members, due to the increasing awareness of cancer causing exposures faced by Fire Personnel. The sanitation of gear and equipment has been proven to reduce the risk to cancer(s).  This promotes a safer and healthier work environment. Fire Authority City Fire 10021210. 80100 18196 N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2021 2022 General Yes New  Revenues  $            35,000  $                35,000  This will require new funding.  Moved  from FYE 21 due to COVID‐19.  Increased  from $28k. Reviewed Water Tender     The Ukiah Valley Authority annual fleet replacement identified WT‐6892 for replacement. Following industry standard NFPA guidelines recommends fire apparatus serve 10 years or 75,000 miles as a first out response vehicle, and an additional 5 to 10 years or 100,000 miles in service as a reserve apparatus. WT‐6892 is a 2004 Peterbilt single‐axle 2,500 gallon water tender. It was initially designed for construction, and was converted to a fire apparatus. It does not have a fire rated pump, which the apparatus does not meet the demand for service.  The purchase of a new fire rated water tender is vital to the Fire Authority's mission while working in the rural environment. Additionally, utilizing OES‐State contracts, the entire purchase cost recovery would be completed over the next few years. WT‐6892 would not only be placed in a reserve status for the Fire Department, other departments in the City could utilize the water tender, adding additional cost savings to the City, as they have been renting a water tender in the past several years. Fire Authority City Fire 10021210. 80100 V2543 N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2021 2022 TBD Yes Reserves  $          325,000  $             325,000 Reviewed Quint Aerial  Apparatus The Ukiah Valley Fire Authority annual fleet replacement identified T‐6852 for replacement. Following industry‐standard NFPA guidelines recommends fire engines serve 10‐years or 75,000 miles as a first out response vehicle, and an additional 5 to 10‐years or 100,000 miles in service as a reserve apparatus. T‐6852 is a 2009 Pierce Quint Aerial Apparatus with a 75‐ ft. ladder with a current mileage of 47,536. With a continually growing city in size and height, revised truck's specifications will need to be considered to meet future demands. T‐ 6852 will be placed in a reserve status for the Department.    Fire Authority City Fire 10021210. 80100 TBD N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2025 2026 TBD No New  Revenues Fiscal Year  Allocation TBD  $     1,500,000  $          1,500,000  Fiscal year allocation might move to out  years contingent on condition of the  vehicle. Reviewed Active Shooter  Safety  Equipment Due to the current events happening around the United States and the world, it is  unfortunate but imperative that we prepare and be equipped for any and all situations the  UVFA may face. We are taking a proactive instead of a reactive stance in protecting and  providing our team members with the equipment they need to handle even the direst  situations.  Following industry‐standard (NFPA‐3000 Active Shooter) equipment to be  purchased will include Flak Jackets, Kevlar Helmets, Medical Triage Bags, and Medical Triage  Equipment. Fire Authority City Fire 10021210. 80100 TBD N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2022 2023 TBD No New  Revenues Fiscal Year  Allocation  TBD/Seek grant  funding.     $                        ‐    Staff will actively pursue grants to  possibly offset some cost. Department  estimate/request is $60,000 Reviewed Radios Due to the Federal Communications Commissions (FCC), all Fire Department Analog Radios  (currently all UVFA radio's are analog) are required to be replaced with Digital Radios.  The  FCC's move from analog to digital increased and improved radio efficiency and met the radio  spectrum's increasing demand (Narrow banding).  This is a two‐year phased purchase,  replacing the Hand‐Held Radio's in the first year and the Mobile Radio's (Vehicle Radio's) in  the second phase.   Fire Authority City Fire 10021210. 54100 18240 N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2021 2023 TBD Yes New  Revenues Seeking grant  funding. $          225,000   $          153,200  $             378,200  Staff will continue to actively pursue  grants to possibly offset some of the cost  during the phased process. Reviewed Safety  Extractors This unit is critical for sanitation of Personal Protective Equipment (PPE) used and worn by team members due to the increasing awareness of cancer‐causing exposures faced by Fire Personnel. The sanitation of gear and equipment has been proven to reduce cancer risk (s) by removing the carcinogens or our team members deal with while performing their duties. These Safety Extractors were built and designed to remove debris and carcinogens as a normal washing machine does not, nor meet the industry standard of NFPA.  Fire Authority District Fire 91621400. 80100 18278 N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment  New  2021 2022 District Yes New  Revenues  $            30,000  $                30,000 Not  Reviewed City Council  Status Funding  Type Funding Type  Add'l Comments Costs to date Totals Comments Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Estimated Cost per Fiscal Year Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  *Refer to last page of this document for definition of terms used.PAGE 10 Page 13 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2021 Ambulance  Patient  Transport Unit  This ambulance will serve the greater Ukiah area for the growing demands of the Emergency  Medical Services. The Ukiah Valley Fire Authority has had to supplement/augment the  private ambulance industry to county‐wide ambulance shortage.   Fire Authority Ambulance 71021000. 80100 TBD N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2021 2022 TBD Yes New  Revenues Looking at  financing options. $          250,000  $             250,000 Not  Reviewed Ambulance  Patient  Transport Unit  This ambulance will serve the greater Ukiah area for the growing demands of the Emergency  Medical Services. The Ukiah Valley Fire Authority has had to supplement/augment the  private ambulance industry to county‐wide ambulance shortage.   Fire Authority Ambulance 71021000. 80100 18269 N/A Doug  Hutchison dhutchison@cit yofukiah.com 1500 South  State Street Vehicles,  Machinery &  Equipment New 2021 2022 TBD Yes New  Revenues $141,648 to be  CDBG funded,  balance financed.  $          300,000  $             300,000 Not  Reviewed 57,274$           1,408,000$        153,200$            ‐$                 ‐$                    1,500,000$      3,061,200$          SUB‐TOTAL: POLICE DEPARTMENT Start End 21/22 22/23 23/24 24/25 25/26 Annual Police  Car  Replacement Annually the Police Department schedules the replacement of two patrol cars. Typically, a patrol car lasts about 3 years before it reaches the end of it's service life. It takes the department about a year to order, receive and outfit a car for patrol use. By scheduling regular replacement of cars, the department ensures we have enough cars available for use.  Police Police 10020210. 80100 V4209  &  V4215 N/A Justin  Wyatt jwyatt@cityofki ah.com 300  Seminary  Avenue Vehicles,  Machinery &  Equipment Ongoing 2021 2026 General No New  Revenues May explore  financing options. $          100,000   $          100,000   $       100,000   $          100,000   $        100,000  $             500,000  Two Dodge Charger Pursuits planned for  FYE 20 fiscal year deferred to FYE 21.   However, three vehicles over the past 1.5  years have been replaced by insurance  due to collisions.  One vehicle  replacement was recommend by CM for  FYE 21, but both vehicles deferred to FYE  22 due to COVID‐19.   Reviewed Replace Vehicle  Mounted Video  Cameras The Ukiah Police Department has utilized vehicle mounted video cameras within Police vehicles for approximately 20 years, to memorialize officer contacts, criminal conduct, and investigative activities. These video and audio recordings are used as evidence in criminal and civil cases, as well as for internal quality assurance. The current recording equipment has been in use since 2015, and the recording hardware, software and operating system are outdated and have become cumbersome and unreliable. The replacement system would provide for evidentiary data storage and processing as well as technical,software, and hardware support throughout a 5‐year purchasing plan.      Police Police 10020210. 54100 18241 N/A Justin  Wyatt jwyatt@cityofu kiah.com 300  Seminary  Avenue Vehicles,  Machinery, and  Equipment New 2021 2026 General No New  Revenues Grant funding  may be available.14,604$           32,000$             25,000$              25,000$           25,000$              25,000$          132,000$              Reviewed Replace Tasers The Ukiah Police Department has deployed Tasers since 2018, utilizing a 5‐year purchasing program to maintain current equipment and which provides support for hardware, supplies, and technology through the term of the agreement. The current agreement with Axon expires in 2022.    Police Police 10020210. 54100 TBD N/A Justin  Wyatt jwyatt@cityofu kiah.com 300  Seminary  Avenue Vehicles,  Machinery, and  Equipment New 2022 2026 General No New  Revenues Grant funding  may be available.41,345$           15,000$              15,000$           15,000$              15,000$          60,000$                Reviewed Replace Body  Cameras The Ukiah Police Department has deployed body‐cameras to memorialize officer contacts, criminal conduct, and investigative activities for more than 10 years. These video and audio recordings are used as evidence in criminal and civil cases, as well as for internal quality assurance. The current purchasing program expires in 2023, and provides for evidence storage, current and reliable equipment, and support for hardware and software for the term of the agreement.   Police Police 10020210. 54100 TBD N/A Justin  Wyatt jwyatt@cityofu kiah.com 300  Seminary  Avenue Vehicles,  Machinery, and  Equipment New 2023 2026 General No New  Revenues Grant funding  may be available.98,037$           35,000$           22,000$              22,000$          79,000$                Reviewed 153,986$         132,000$           140,000$            175,000$        162,000$           162,000$         771,000$              SUB‐TOTAL: Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Project  StatusProject Name Project Description Department Division Org/Object Pr oj e ct   Num be r Totals Comments City Council  Status PUBLIC WORKS DEPARTMENT Start End 21/22 22/23 23/24 24/25 25/26 Asphalt Zipper ‐  Shared Cost The current equipment is Equipment #1000, a 1994 Wirgten W500 Grinder. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $120,000 total Public Works Streets 10024620. 80100 E1001 Shared with  820 Water  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 General Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $            40,000  $                40,000 Moved from FYE 23 due to COVID‐19.  Moved from FYE 24.Reviewed Asphalt  Roller ‐ Shared Cost  The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This is CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $66,000 total Public Works Streets 10024620. 80100 E1612 Shared with  820 Water  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 General Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $         22,000  $                22,000 Moved from FYE 23 due to COVID‐19.  Reviewed Asphalt Paver  ‐  Shared Cost  The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B Paver.This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $210,000 total Public Works Streets 10024620. 80100 E1812 Shared with  820 Water  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 General Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $         70,000  $                70,000 Moved from FYE 23 due to COVID‐19.  Reviewed Bucket Truck  Replacement ‐  Shared Cost There are currently two bucket trucks, Vehicle #2221, a 1992 Ford F450 which is being put into surplus in fiscal year 2017/2018, and Vehicle #2230, a 1995 Ford F450, which will be kept into service until it is replaced. It is used to trim street and park trees, and also assists in hanging banners which promote City services and activities which benefit the community. Two divisions share the cost.  Total cost:  $100,000 Public Works Streets 10024620. 80100 V2224 Shared with  100 Parks David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2022 2023 General No Current  Revenues  $             50,000  $                50,000 Look to match replacement with surplus  from Electric Utility.  Moved to FYE 23.Reviewed Water Tender ‐  Shared Cost The current water tender no longer meets emission standards and is inoperable. Will be used to water street trees, Riverside Park, fill Vactor trucks and be available to support mowing and Fire operations.  Five divisions share the cost:  $150,000 total Public Works Streets 10024620. 80100 TBD Shared with  100 Parks,  779 Airport,  820 Water,  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $             50,000  $                50,000  Moved to FYE 21. Spent over $15k this  past year for rental of a unit.  Moved  from FYE 21 due to COVID‐19. Moved  from FYE 22.  If new Fire Tender is  approved for FYE 22, the replaced unit  will become available for other City  departments, and this item will then be  eliminated. Reviewed Flat Rack Truck  Replace existing Flat Rack Truck due to age and mileage. Public Works Streets 10024220. 80100 V2236 N/A David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2022 2023 General Yes Current  Revenues  $             62,500  $                62,500 Moved from FYE 22 due to COVID‐19.  Reviewed 3‐Yard Dump  Truck Replace existing 3‐yard dump truck due to age and mileage. Public Works Streets 10024220. 80100 TBD N/A David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 General Yes Current  Revenues  $       102,000  $             102,000 Moved from FYE 23 due to COVID‐19.  Reviewed Loader  Replacement Replace existing loader due to CARB requirements. Public Works Streets 10024620. 80100 E1413 Shared with  820 Water  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 General Yes Current  Revenues  $          110,000  $             110,000 Reviewed City Council  Status Funding  Type Funding Type  Add'l Comments Costs to date Totals Comments Project  Location Improvement  Type Project  Status Project  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Estimated Cost per Fiscal Year Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Allocation to  Multi‐funds Project  Contact  Name (s)  Project Contact  Email (s)  *Refer to last page of this document for definition of terms used.PAGE 11 Page 14 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2021 Dump Truck  Replacement Dump Truck Replacement for 3 years. This equipment is used to maintain and repair the Infrastructure for our citizens.  Total cost:  $500,000 Public Works Corporation  Yard 20824300. 80100 18017 N/A David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 Internal  Service Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $       500,000  $             500,000  Moved from FYE 22 due to COVID‐19.  Reduced cost from $750k due to splitting  Loader to separate line. Reviewed ‐$                 150,000$           162,500$            694,000$        ‐$                    ‐$                  1,006,500$          SUB‐TOTAL: WATER RESOURCES DEPARTMENT Start End 21/22 22/23 23/24 24/25 25/26 Replace Water  Treatment Plant  Service Truck The current vehicle's useful is expected to be exceeded in future years and will need to be replaced. Water  Resources Water  Treatment Plant 82227113. 80100 V3754 N/A David Kirch dkirch@cityofu kiah.com 935 River  Street Vehicles,  Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $             50,000  $                50,000 Moved from FYE 23.  Moved back to FYE  23.Reviewed Convert  Chlorine Gas to  Liquid Chlorine  at Water  This project will replace chlorine gas  at the Water Treatment Plant and convert to Liquid  Chlorine for safety reasons Water  Resources Water  Treatment Plant 82227113. 80100 18133 N/A Michelle  Wagenet mwagenet@cit yofukiah.com Water  Treatment  Plant Infrastructure New 2020 2024 Enterprise Yes Current  Revenues  $            50,000   $       270,000  $             320,000  Was budgeted FYE 20, moved to start in  FYE 21  due to COVID‐19.  Moved $270k  from FYE 22.  Moved $50k from FYE 21. Budget  Adopted Replace  Turbidimeters Replace Turbidimeters at Water Treatment Plant.Water  Resources Water  Treatment Plant 82227113. 80100 TBD N/A Michelle  Wagenet mwagenet@cit yofukiah.com 935 River  Street Vehicles,  Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $             75,000  $                75,000 Reviewed Transfer Pump Purchase a transfer pump for emergency use at the Backwash Basins and Interties Water  Resources Water  Treatment Plant 82227113. 80100 18242 N/A David Kirch dkirch@cityofu kiah.com 935 River  Street Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            35,000  $                35,000 Reviewed Water Meter  Replacements Upgrade aged meter in order to provide increased service efficiency.Water  Resources Water  Operations 82027114. 80100 18074 N/A Jarod Thiele jthiele@cityofu kiah.com Various Vehicles,  Machinery &  Equipment New 2020 2026 Enterprise Yes Current  Revenues  $            50,000   $             50,000   $         50,000   $            50,000   $          50,000  $             250,000  Ongoing ‐ reduced FYE 21 from $50k,  added $50k to FYE 24 due to COVID‐19.   Added funding for FYE 25 and 26. Budget  Adopted Water  Resources Water  Operations 82227113. 80100 V3753 Shared with  840 Sewer David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $             30,000  Water  Resources Sewer  Operations 84427222. 80100 V3753 Shared with  820 Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $             30,000  Water  Resources Water  Operations 82227113. 80100 TBD Shared with  840 Sewer David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues  $         20,000  Water  Resources Sewer  Operations 84427222. 80100 TBD Shared with  820 Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues  $         20,000  Water  Resources Water  Operations 82227113. 80100 Shared with  100 Streets  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $            40,000  Water  Resources Sewer  Operations 84427222. 80100 Shared with  100 Streets  and 820  Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $            40,000  Water  Resources Water  Operations 82227113. 80100 Shared with  100 Streets  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $         22,000  Water  Resources Sewer  Operations 84427222. 80100 Shared with  100 Streets  and 820  Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $         66,000  Water  Resources Water  Operations 82227113. 80100 Shared with  100 Streets  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $         70,000  Water  Resources Sewer  Operations 84427222. 80100 Shared with  100 Streets  and 820  Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2023 2024 Enterprise Yes Current  Revenues Department plans  to set aside funds  for this  replacement.  $         70,000  Water  Resources Water  Operations 82227113. 80100 Shared with  840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise No Current  Revenues  $          225,000  Water  Resources Sewer  Operations 84427222. 80100 Shared with  820 Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise No Current  Revenues  $          225,000  Water  Resources Water  Operations 82227113. 80100 Shared with  100 Parks,  100 Streets,  779 Airport  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $             40,000  Water  Resources Sewer  Operations 84427222. 80100 Shared with  100 Parks,  100 Streets,  779 Airport  and 820  Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $             40,000  Moved from FYE 23 due to COVID‐19.   Moved from FYE 24.Reviewed Reviewed Moved from FYE 23 due to COVID‐19. Reviewed Moved from FYE 23 due to COVID‐19. Reviewed Electric Utility Department needs will  also be considered. Revised budget  amount from $150k. (Revision after rate  study.) Moved from FYE 21 due to COVID‐ 19.  Moved from FYE 23. Moved from FYE  22. Reviewed Replace  Water/Sewer  Operations Call  Truck ‐ Shared  Cost The current vehicle's useful is expected to be exceeded in future years and will need replaced Replace  Water/Sewer  Operations Lead  Worker Truck ‐  Shared Cost The current vehicle's useful life is expected to be exceeded in future years and will need replaced  $                40,000  Reviewed $                60,000  Project  Contact  Name (s)  Project Contact  Email (s)  Project  Location Improvement  Type Vactor  Replacement ‐  Shared Cost The existing vehicle, Vehicle #2515, a 2009 VacCon V350 LHA, will need to be replaced as it  will be soon reaching its end‐of‐life.  This equipment assists in repairing and maintaining the  Water Distribution and Sewer Collection System in order to provide services to our rate  payers. Two divisions share the cost:  $450,000 total V2518  $             450,000  Asphalt  Roller ‐ Shared Cost  The current equipment is  Equipment #1611, a 1995 CAT CB214C Roller. This is CARB Tier 0,  and a retrofit for this unit is unavailable.  This equipment assists in the ongoing maintenance  of the Streets network in order to provide upgraded facilities for our residents. Three  divisions will contribute: $66,000 total E1612  $                88,000  Asphalt Paver  ‐  Shared Cost  The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B Paver.  This is a  CARB Tier 0, and a retrofit for this unit is unavailable.  This equipment assists in the ongoing  maintenance of the Streets network in order to provide upgraded facilities for our residents.  Three divisions will contribute: $210,000 total E1812  $             140,000  Moved to FYE 21.  Revised budget  amount from $35k. (Revision after rate  study.) Spent over $15k this past year for  rental of a unit.  Moved from FYE 21 due  to COVID‐19.  Moved from FYE 22.  If new  Fire Tender is approved for FYE 22, the  replaced unit will become available for  other City departments, and this item will  then be eliminated. Reviewed Asphalt Zipper ‐  Shared Cost Water Tender ‐  Shared Cost The current water tender no longer meets emission standards and is inoperable.  Will be  used to water street trees, Riverside Park, fill Vactor trucks and be available to support  mowing and Fire operations.  Five divisions share the cost:  $150,000 total  $                80,000  The current equipment is  Equipment #1000, a 1994 Wirgten W500 Grinder. This is a CARB  Tier 0, and a retrofit for this unit is unavailable.  This equipment assists in the ongoing  maintenance of the Streets network in order to provide upgraded facilities for our residents.  Three divisions will contribute: $120,000 total E1001  $                80,000  Project Name Project Description Department Division Org/Object Pr oj e ct   Num be r Totals Comments City Council  Status Estimated Cost per Fiscal YearProject  Timeline Funding  Source Fu n d i n g   Id e n t i f i e d Funding  Type Funding Type  Add'l Comments Costs to dateAllocation to  Multi‐funds Project  Status TBD *Refer to last page of this document for definition of terms used.PAGE 12 Page 15 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2021 Water  Resources Water  Operations 82227113. 80100 Shared with  100 Streets  and 840  Wastewater David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $          110,000  Water  Resources Sewer  Operations 84427222. 80100 Shared with  100 Streets  and 820  Water David Kirch dkirch@cityofu kiah.com 1320  Airport  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $          110,000  Ford/Orchard  Lift Station  Upgrade This needs upgrading to change from single to three phase power, installing two new pumps, the pump guides, and the discharge valves.   Water  Resources Sewer  Operations 84027221. 80100 18134 N/A David Kirch dkirch@cityofu kiah.com Ford/Orcha rd Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $          200,000  $             200,000  Moved from FYE 20 and revised budget  from $100k. (Revised since rate study.)   Moved from FYE 21 due to COVID‐19. Budget  Adopted Telescoping Lift This equipment is needed at the Wastewater Treatment Plant to assist in maintaining the facility which provides Waste Water Treatment for the City and the Ukiah Valley Sanitation District. Water  Resources Wastewater  Treatment Plant 84427222. 80100 E1718 N/A David Kirch dkirch@cityofu kiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            20,000  $                20,000  Rebudgeted FYE 20.  Moved from FYE 20  due to COVID‐19.  Increased the amount  from $12k. Reviewed Digester  Rehabilitation  and Methane  Scrubber Methane Scrubbers are needed in order to clean the methane gas to provide an alternate energy source to operate the boilers at the Wastewater Treatment Plant, which will in turn decrease the City's energy cost at the plant.   Water  Resources Wastewater  Treatment Plant 84427222. 80100 18135 N/A David Kirch dkirch@cityofu kiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2019 2025 Enterprise Yes Current  Revenues Cost will be offset  by saving in the  purchase of  natural gas  $       1,500,000  $          1,500,000 Moved from FYE 22 due to COVID‐19. Reviewed SCADA Upgrade  at Waste Water  Treatment Plant Upgrade the ancient SCADA system at the Wastewater Treatment Plant.Water  Resources Wastewater  Treatment Plant 84027225. 80100 18137 N/A David Kirch dkirch@cityofu kiah.com Wastewater  Treatment  Plant Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $          300,000  $             300,000  Move from FYE 20. (Revision after rate  study.)  Moved from FYE 21.  Increased  from $200k. Budget  Adopted VFD Installation  at Wastewater  Treatment Plant This project will involve installing Variable Frequency Drives on various points in the  treatment process Water  Resources Wastewater  Treatment Plant 84427221. 80100 18138 N/A David Kirch dkirch@cityofu kiah.com Wastewater  Treatment  Plant Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            90,000  $                90,000 Increased from $55,700. Reviewed Replace Ford  Ranger Replace Ford Ranger at the Wastewater Treatment Plant.Water  Resources Wastewater  Treatment Plant 84427222. 80100 V4544 N/A David Kirch dkirch@cityofu kiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2022 2023 Enterprise Yes Current  Revenues  $             40,000  $                40,000  (Not on CIP during rate study.) Moved  from FYE 21 due to COVID‐19. Moved to  FYE 23. Reviewed Recondition  Yardney Filters Recondition the filters that produce in‐house plant utility wash water.Water  Resources Wastewater  Treatment Plant 84427222. 80100 18243 N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            65,000  $                65,000 Reviewed Install Flow  Sensors Install Flow Sensor on the effluent at the Chlorine Contact Basins.Water  Resources Wastewater  Treatment Plant 84427222. 80100 18244 N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            20,000  $                20,000 Reviewed Belt Filter Press  Replacement This project will replace the existing Belt Filter Press Equipment which has passed its useful life. Water  Resources Wastewater  Treatment Plant 84427222. 80100 18130 N/A David Kirch ahodge@cityof ukiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $       1,000,000  $          1,000,000 Reviewed Vibration  Monitoring  Equipment Install vibration monitoring equipment on motors to identify bearing deterioration.Water  Resources Wastewater  Treatment Plant 84427222. 80100 18245 N/A David Kirch ahodge@cityof ukiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            30,000  $                30,000 Reviewed Upgrade PLCs Upgrade old Programmable Logic Controls.Water  Resources Wastewater  Treatment Plant 84427222. 80100 18246 N/A Alan Hodge ahodge@cityof ukiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $          350,000  $             350,000 Reviewed Quick Connect  Pipe for  Recycled Water  Purchase pipe redirecting stored water in the Recycled Water Ponds.Water  Resources Recycled Water 83027330. 80100 18247 N/A Jarod Thiele jthiele@cityofu kiah.com 3495 Taylor  Drive Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $            25,000  $                25,000 Reviewed DAFT  Replacement Perform repairs to components of the Dissolved Air Flotation Thickener (DAFT) at the Wastewater Treatment Plant. Water  Resources Wastewater  Treatment Plant 84427222. 80100 18248 N/A David Kirch dkirch@cityofu kiah.com 300 Plant  Road Vehicles,  Machinery &  Equipment New 2021 2022 Enterprise Yes Current  Revenues  $          250,000  $             250,000 Reviewed Vichy Springs  Lift Station  Upgrade This needs upgrading to install two new pumps, the pump guides, and the discharge valves.Water  Resources Sewer  Operations 84427222. 80100 TBD N/A David Kirch dkirch@cityofu kiah.com Vichy  Springs  Road Vehicles,  Machinery &  Equipment New 2024 2026 Enterprise Yes Current  Revenues  $        250,000  $             250,000 Reviewed ‐$                 2,785,000$        805,000$            588,000$        1,550,000$        300,000$         6,028,000$           212,260$         5,810,845$        3,698,700$        1,712,000$     1,712,000$        1,962,000$      14,895,545$         Reviewed TOTALS FOR VEHICLES, MACHINERY & EQUIPMENT : Loader  Replacement Replace existing loader due to CARB requirements. $             220,000 E1413 SUB‐TOTAL: *Refer to last page of this document for definition of terms used.PAGE 13 Page 16 of 25 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2021 Project Name Project  Description Division Org/Object Project  Number Allocation to  Multi‐funds Project Status Project  Timeline Funding Source Funding  Identified Funding Type Funding Type  Add 'l  Comments Costs to date Estimated  Costs per Fiscal  Year Totals Comments City Council  Status "Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes plac through either the full budget adoption process, or through a specific agendized item brought to Council "Reserves" indicates it is, or is planned to be, transferred from a reserve account, "Current Revenues" means that the expenditure is anticipated to funded by existing revenues at the time of the purchase, "New Revenues" means that a funding source other than current revenues will be used, including or grant funding or fundraising. To further explain, as necessary, the funding type used selected.  Costs spent on the project. Costs estimated to be spent in each of the fiscal years. The sum of the five year estimate for each project. Additional information as  needed. The number assigned to track all expenses related to the project. Indicates if the cost of the proposed cost is shared.  In this case, here it will state what other funds are sharing the cost.  This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING" or "COMPLETED". General calendar year "start" and "end" date. The Fund the actual expense will come out of. "Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. Definition of terms used: The name of the project. Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. The specific division within the identified department where the expenditure will be made within the budget. The proposed account code where the expense will be accounted for. *Refer to last page of this document for definition of terms used.PAGE 14 Page 17 of 25 ESTIMATED COST:  $330,000 FLEET MAINTENANCE SUPERVISOR SIGNATURE DATE EST. MILEAGE/HOURS PER YEAR Last 10 Years‐ $21,000 ALTERNATE SOLUTIONS EXPLORED: Upgrade emissions to meet current CARB standards is not an option as the equipment is not available. OTHER INDIRECT BENEFITS: N/A COST/BENEFIT ANALYSIS: The current equipment does not meet CARB standards and is limited to use of 200 hours per year. JUSTIFICATION/USE/NEED:  This equipment will be used daily to operate the asphalt zipper, clean homeless encampments, to support water  and sewer projects, load waste bins and for maintenance of the Corporation Yard facility. PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):  2021 Cat Loader MAINTENANCE COSTS TO DATE PROPOSED BUDGETED AMOUNT FOR  EACH DEPT/DIV ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN  MILEAGE/HOURS YEAR CITY EQUIPMENT # ORIGINAL PURCHASE PRICE 1411 None 6,000 MODEL CURRENT MILEAGE/HOURS $110,000Streets E1413 PROPOSED VEHICLE OR HEAVY EQUIPMENT 5,000 NO CURRENT CONDITION:  Poor $5,000.00 ESTIMATED OUT‐OF‐SERVICE TIME PARTS AVAILABLE ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS?  82227113.80100Water E1413 Vehicle & Heavy Equipment Request & Justification DIVISION(S) PROJECT  CODE ITEM:  Loader SUBMITTED BY: Dave Kirch, Fleet & Plant Maintenance Supervisor FOR FISCAL YEAR:  2021/2022 1988 Case W20C  EXISTING  VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED ORG & OBJECT ACCOUNT CODE $110,000 10024620.80100 DEPARTMENT(S) ASSET USEFUL LIFE:  20 years JAK0019261 VIN/SERIAL # Sewer E1413 $110,000 NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement 84427222.80100 Public Works Water Resources Water Resources DEPARTMENT HEAD ADDITIONAL COMMENTS:  N/A 200‐300 hours 1,500 hours Yes REVIEWED & APPROVED BY: ATTACHMENT 2 Page 18 of 25 ESTIMATED COST $125,000 FLEET MAINTENANCE SUPERVISOR DEPARTMENT HEAD ADDITIONAL COMMENTS:  This unit does not comply with OSHA forklift standards. ASSET USEFUL LIFE:  15‐20 years J‐008281 VIN/SERIAL # NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement  42 NO FOR FISCAL YEAR:  2021/2022 ????G3P‐150‐CFS‐158  EXISTING  VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED ORG & OBJECT ACCOUNT CODE Vehicle & Heavy Equipment Request & Justification DIVISION(S) PROJECT  CODE ITEM:  Lift (Large capacity fork lift) SUBMITTED BY: Tim Santo REVIEWED & APPROVED BY: Electric DEPARTMENT(S) PROPOSED VEHICLE OR HEAVY EQUIPMENT 1105 NO CURRENT CONDITION:  Poor $500.00 ESTIMATED OUT‐OF‐SERVICE TIME PARTS AVAILABLE ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS?  Brakes,Hyd. Pump MODEL CURRENT MILEAGE/HOURS $125,000.0080126100.80100Utility E1721 JUSTIFICATION/USE/NEED:  The current large lift capacity fork lift does not comply with OSHA fork lift standards. This unit is used for heavy  material handling including large electric distribution transformers.   PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):  The new unit will need to be capable of material handling  up to 16,000 lbs. MAINTENANCE COSTS TO DATE PROPOSED BUDGETED AMOUNT FOR  EACH DEPT/DIV ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN  MILEAGE/HOURS YEAR CITY EQUIPMENT # ORIGINAL PURCHASE PRICE 1720 SIGNATURE DATE EST. MILEAGE/HOURS PER YEAR ??? $4,252.00 ALTERNATE SOLUTIONS EXPLORED:  OTHER INDIRECT BENEFITS:  COST/BENEFIT ANALYSIS:  Page 19 of 25 ESTIMATED COST:  $325,000 FLEET MAINTENANCE SUPERVISOR SIGNATURE DATE EST. MILEAGE/HOURS PER YEAR Unknown Unknown ALTERNATE SOLUTIONS EXPLORED: N/A OTHER INDIRECT BENEFITS: WT‐6892 would not only be placed in a reserve status for the Fire Department. Other departments in the City could also utilize the  Water Tender, adding additional cost savings to the City as the City has been renting Water Tenders over the past decade for Public Works.    COST/BENEFIT ANALYSIS: Purchasing a new Fire Rated water tender is vital to the Ukiah Valley Fire Authority's mission while working in the rural  environment.  Additionally, utilizing the OES‐State Contract, the entire purchase's cost recovery would be recovered over the next few years.   JUSTIFICATION/USE/NEED:  The Ukiah Valley Fire Authority annual fleet replacement identified WT‐6892 for replacement.  Following industry‐standard  NFPA guidelines recommends fire apparatus serve 10‐years or 75,000 miles as a first out response vehicle, and an additional 5 to 10‐years or 100,000 miles in  service as a reserve apparatus.  WT‐6892 was initially designed for construction and converted to a fire apparatus; it currently does not have a fire‐rated pump.  The apparatus does not meet the demand for service.   PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):  New Water Tender ‐ 2‐door commercial cab and chassis  with a 2000 gallon water tank, 1000 gpm pump, and equipped to meet all the requirements of NFPA 1901 Standard on Motorized Fire Apparatus both as a  pumper and a mobile water supply apparatus. MAINTENANCE COSTS TO DATE PROPOSED BUDGETED AMOUNT FOR  EACH DEPT/DIV ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN  MILEAGE/HOURS YEAR CITY EQUIPMENT # ORIGINAL PURCHASE PRICE WT‐6892 MODEL CURRENT MILEAGE/HOURS $325,00010021210.80100City Fire V2543 ESTIMATED OUT‐OF‐SERVICE TIME PARTS AVAILABLE ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS?  N/A REVIEWED & APPROVED BY: Fire Authority DEPARTMENT(S) PROPOSED VEHICLE OR HEAVY EQUIPMENT 26,400 / 3961hrs No CURRENT CONDITION:  Good $40,000 ‐ $50,000 Vehicle & Heavy Equipment Request & Justification DIVISION(S) PROJECT  CODE ITEM:  Water Tender SUBMITTED BY: Battalion Chief Eric Singleton Unknown OEM FOR FISCAL YEAR:  2021/2022 2004 Peterbilt  EXISTING  VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED ORG & OBJECT ACCOUNT CODE DEPARTMENT HEAD ADDITIONAL COMMENTS:  N/A ASSET USEFUL LIFE:  10‐20 years 2NPLHZ6X15M872544 VIN/SERIAL # NEW REQUEST OR REPLACEMENT OF EXISTING?: New Request Page 20 of 25 ESTIMATED COST:  $75,000 FLEET MAINTENANCE SUPERVISOR DEPARTMENT HEAD ADDITIONAL COMMENTS: Due to the condition of the vehicle, it is to be decommissioned and placed as a surplus. ASSET USEFUL LIFE:  10‐20 Years 1GCHK29UX6E172000 VIN/SERIAL # NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing. 430hrs Some OEM / Aftermarket FOR FISCAL YEAR:  2021/2022 2006 Chevy 3/4 4X4  EXISTING  VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED ORG & OBJECT ACCOUNT CODE Vehicle & Heavy Equipment Request & Justification DIVISION(S) PROJECT  CODE ITEM:  Command/Chief Vehicle SUBMITTED BY: Battalion Chief Eric Singleton REVIEWED & APPROVED BY: UVFA DEPARTMENT(S) PROPOSED VEHICLE OR HEAVY EQUIPMENT 107,084 / 3963.3 Hours YES CURRENT CONDITION:  This vehicle is in poor condition; the vehicle was involved in a collision in 2014 in which it had significant front‐end  damage.  The vehicle was repaired and placed back into service.  The vehicle's transmission is currently slipping and will need to be replaced in  a short amount of time. $1,000 to $2,000 ESTIMATED OUT‐OF‐SERVICE TIME PARTS AVAILABLE ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS?  Transmission needs to be replaced ($4,000) 100,000 / 6,000 Hours MODEL CURRENT MILEAGE/HOURS $75,000.0010021210.80100City Fire V3165 JUSTIFICATION/USE/NEED:  This vehicle will serve as a Command/Chief vehicle, perform vital daily duties, and serve during operational  incidents.  Due to the transmission and other mechanical engine failures, this vehicle is unfit and unreliable, leaving team members in a  possibly unsafe or life‐threatening environment during fire suppression operations. PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):  2021 3/4 Tone 4X4 Pickup MAINTENANCE COSTS TO DATE PROPOSED BUDGETED AMOUNT FOR  EACH DEPT/DIV ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN  MILEAGE/HOURS YEAR CITY EQUIPMENT # ORIGINAL PURCHASE PRICE 3162 SIGNATURE DATE EST. MILEAGE/HOURS PER YEAR $36,500.00 ALTERNATE SOLUTIONS EXPLORED: N/A OTHER INDIRECT BENEFITS: None COST/BENEFIT ANALYSIS:  Based on history, the vehicles' use should extend well beyond the standard useful life of 5‐10 years to most likely 15  ‐20 years.  Following NFPA standards, ten years serving as a front line vehicle and ten years as a reserve or utility vehicle.  The vehicle's benefit  will allow staff to perform adequate fire operational needs/duties to the City and the District. Page 21 of 25 ESTIMATED COST $40,000 FLEET MAINTENANCE SUPERVISOR DEPARTMENT HEAD ADDITIONAL COMMENTS:  None ASSET USEFUL LIFE:  10 years N/A VIN/SERIAL # NEW REQUEST OR REPLACEMENT OF EXISTING?:  New Request N/A N/A FOR FISCAL YEAR:  2021/2022 N/A N/A  EXISTING  VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED ORG & OBJECT ACCOUNT CODE Vehicle & Heavy Equipment Request & Justification DIVISION(S) PROJECT  CODE ITEM:  Ford F‐150 Pick‐up SUBMITTED BY: Dave Kirch, Fleet & Plant Maintenance Supervisor REVIEWED & APPROVED BY: Community Services DEPARTMENT(S) PROPOSED VEHICLE OR HEAVY EQUIPMENT N/A N/A CURRENT CONDITION:   N/A ESTIMATED OUT‐OF‐SERVICE TIME PARTS AVAILABLE ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS?  N/A N/A MODEL CURRENT MILEAGE/HOURS $40,00010022100.80100Parks V3765 JUSTIFICATION/USE/NEED:  New proposed Parks service worker/horticulturist. PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):  F‐150 pick‐up hybrid or electric vehicle. MAINTENANCE COSTS TO DATE PROPOSED BUDGETED AMOUNT FOR  EACH DEPT/DIV ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN  MILEAGE/HOURS YEAR CITY EQUIPMENT # ORIGINAL PURCHASE PRICE N/A SIGNATURE DATE EST. MILEAGE/HOURS PER YEAR N/A N/A ALTERNATE SOLUTIONS EXPLORED: N/A OTHER INDIRECT BENEFITS: N/A COST/BENEFIT ANALYSIS: N/A Page 22 of 25 ESTIMATED COST $50,000 FLEET MAINTENANCE SUPERVISOR SIGNATURE DATE EST. MILEAGE/HOURS PER YEAR REVIEWED & APPROVED BY: DEPARTMENT HEAD ADDITIONAL COMMENTS:  Original purchase price does not reflect total cost of fully outfitted vehicle for intended purpose and use. ALTERNATE SOLUTIONS EXPLORED: N/A OTHER INDIRECT BENEFITS: Reliability and availability will allow for better response times to calls. COST/BENEFIT ANALYSIS: The vehicle will soon be past its useful life and estimated life in mileage.  In addition, the out of service time is  substantial.  The vehicle has extensive mechanical issues which would require and extensive amount of troubleshooting.  The vehicle has  consistently had a lack of power and speed, topping out at 80 mph and additional unknown/undiagnosed engine problems.  JUSTIFICATION/USE/NEED:  Police vehicles are equipped with safety equipment, radios, lights and sirens, provide transportation for police  services and are authorized for emergency response and pursuit activities.  The department currently deploys as many as 4 uniformed patrol  officers a shift and 7 shared vehicles are currently within the fleet, to allow for scheduled maintenance activities, unanticipated mechanical  failures, and emergencies which may require the deployment of additional personnel. PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):  2021 Dodge Charger pursuit PROPOSED BUDGETED AMOUNT FOR  EACH DEPT/DIV ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN  MILEAGE/HOURS YEAR CITY EQUIPMENT # ORIGINAL PURCHASE PRICE 4116 MODEL CURRENT MILEAGE/HOURS $50,00010020210.80100Police V4209 ESTIMATED OUT‐OF‐SERVICE TIME PARTS AVAILABLE ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS?  Transmission replacement‐$4,000 100,000 Police N/A VIN/SERIAL # $30,438.00 $12,200.00 MAINTENANCE COSTS TO DATE PROPOSED VEHICLE OR HEAVY EQUIPMENT 90,000 Yes CURRENT CONDITION:  Both vehicles have significant mileage of high demand police activities.  After 100,000 miles police vehicles begin to  suffer from cracked frames and other significant structural and suspension issues as well as repeated, significant mechanical failures. $1,000.00 665 Limited quantities, harder to find due to age 2011 Ford Crown Victoria  EXISTING  VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED Vehicle & Heavy Equipment Request & Justification DIVISION(S) PROJECT  CODE ITEM:  POLICE CARS‐ANNUAL REPLACEMENT‐SUV SUBMITTED BY: Lt. Andy Phillips FOR FISCAL YEAR:  2021/2022 ORG & OBJECT ACCOUNT CODE ASSET USEFUL LIFE:  5‐10 YEARS NEW REQUEST OR REPLACEMENT OF EXISTING?:  DEPARTMENT(S) Replacement of existing. Page 23 of 25 ESTIMATED COST $50,000 FLEET MAINTENANCE SUPERVISOR Vehicle & Heavy Equipment Request & Justification DIVISION(S) PROJECT  CODE ITEM:  POLICE CARS‐ANNUAL REPLACEMENT‐SUV SUBMITTED BY: Lt. Andy Phillips FOR FISCAL YEAR:  2021/2022 ORG & OBJECT ACCOUNT CODE ASSET USEFUL LIFE:  5‐10 YEARS NEW REQUEST OR REPLACEMENT OF EXISTING?:  DEPARTMENT(S) MAINTENANCE COSTS TO DATE PROPOSED VEHICLE OR HEAVY EQUIPMENT 90,000 Yes CURRENT CONDITION:  Both vehicles have significant mileage of high demand police activities.  After 100,000 miles police vehicles begin to  suffer from cracked frames and other significant structural and suspension issues as well as repeated, significant mechanical failures. $1,000.00 665 Limited quantities, harder to find due to age 2011 Ford Crown Victoria  EXISTING  VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED Police V4215 ESTIMATED OUT‐OF‐SERVICE TIME PARTS AVAILABLE ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE)MEET CARB STANDARDS?  Transmission replacement‐$4,000 100,000 Police N/A VIN/SERIAL # $30,438.00 $12,200.00 PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):  2021 Dodge Charger pursuit PROPOSED BUDGETED AMOUNT FOR  EACH DEPT/DIV ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN  MILEAGE/HOURS YEAR CITY EQUIPMENT # ORIGINAL PURCHASE PRICE 4116 MODEL CURRENT MILEAGE/HOURS $50,00010020210.80100 SIGNATURE DATE EST. MILEAGE/HOURS PER YEAR REVIEWED & APPROVED BY: DEPARTMENT HEAD ADDITIONAL COMMENTS:  Original purchase price does not reflect total cost of fully outfitted vehicle for intended purpose and use. ALTERNATE SOLUTIONS EXPLORED: N/A OTHER INDIRECT BENEFITS: Reliability and availability will allow for better response times to calls. COST/BENEFIT ANALYSIS: The vehicle will soon be past its useful life and estimated life in mileage.  In addition, the out of service time is  substantial.  The vehicle has extensive mechanical issues which would require and extensive amount of troubleshooting.  The vehicle has  consistently had a lack of power and speed, topping out at 80 mph and additional unknown/undiagnosed engine problems.  JUSTIFICATION/USE/NEED:  Police vehicles are equipped with safety equipment, radios, lights and sirens, provide transportation for police  services and are authorized for emergency response and pursuit activities.  The department currently deploys as many as 4 uniformed patrol  officers a shift and 7 shared vehicles are currently within the fleet, to allow for scheduled maintenance activities, unanticipated mechanical  failures, and emergencies which may require the deployment of additional personnel. Replacement of existing. Page 24 of 25 ESTIMATED COST $550,000 FLEET MAINTENANCE SUPERVISOR DEPARTMENT HEAD ADDITIONAL COMMENTS:  One unit will be partially funded with $141,648 of CDBG grant funding, the balance for both is planned to be  financed. ASSET USEFUL LIFE:  10 years VIN/SERIAL # $300,000.00 NEW REQUEST OR REPLACEMENT OF EXISTING?: New FOR FISCAL YEAR:  2021/2022  EXISTING  VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED ORG & OBJECT ACCOUNT CODE City Fire Ambulance 18269 Vehicle & Heavy Equipment Request & Justification DIVISION(S) PROJECT  CODE ITEM:  Ambulances ‐ 2 Each SUBMITTED BY: Battalion Chief Eric Singleton REVIEWED & APPROVED BY: City Fire DEPARTMENT(S) PROPOSED VEHICLE OR HEAVY EQUIPMENT CURRENT CONDITION:   ESTIMATED OUT‐OF‐SERVICE TIME PARTS AVAILABLE ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE) MEET CARB STANDARDS?  MODEL CURRENT MILEAGE/HOURS $250,000.0071021100.80100 71021100.80100 Ambulance TBD JUSTIFICATION/USE/NEED:  These new ambulance will serve the greater Ukiah area for the growing demands of the Emergency Medical Services. The  Ukiah Valley Fire Authority (UVFA) has had to supplement/augment the private ambulance industry to county‐wide ambulance shortage.  As the  UVFA makes a  more significant footprint into the ambulance service, we will need the resources and equipment to serve the community. PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):  2021 F‐450 Type‐I Ambulance  MAINTENANCE COSTS TO DATE PROPOSED BUDGETED AMOUNT FOR  EACH DEPT/DIV ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN  MILEAGE/HOURS YEAR CITY EQUIPMENT # ORIGINAL PURCHASE PRICE SIGNATURE DATE EST. MILEAGE/HOURS PER YEAR ALTERNATE SOLUTIONS EXPLORED: N/A OTHER INDIRECT BENEFITS:  COST/BENEFIT ANALYSIS: Utilizing a billing service for use and transport will offset the cost of the vehicle and personnel. Page 25 of 25