HomeMy WebLinkAbout2021-11-17 PacketPage 1 of 5
City Council
Regular Meeting
AGENDA
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November 17, 2021 6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
5.a. Approval of the Minutes for the November 3, 2021, Regular Meeting.
Recommended Action: Approve the Minutes of November 3, 2021, a Regular Meeting, as
submitted.
Attachments:
1.20211103 Draft Minutes
Page 1 of 40
Page 2 of 5
5.b. Approval of the Minutes for the November 8, 2021, Adjourned Regular Meeting.
Recommended Action: Approve the Minutes of November 8, 2021, a Adjourned Regular Meeting,
as submitted.
Attachments:
1.20211108 Draft Minutes
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time
within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
7.a. Notification of Purchase Order #47548 Issued to Pan Pacific Supply for the Teardown,
Inspection, and Repair of Floway Pump in the Amount of $1,015.00 for the Wastewater
Treatment Plant, and Authorize Additional Change Orders as Needed When Repair Quote is
Provided.
Recommended Action: Receive notification of Purchase Order #47548 issued to Pan Pacific
Supply for the teardown, inspection, and repair of pumps in the amount of $1,015.00 for the
Wastewater Treatment Plant, and authorize additional change orders as needed when repair
quote is provided.
Attachments:
1.Pan Pacific Supply Quotation
7.b. Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of
Emergency and Implementing Teleconferencing Requirements for City Council and Board and
Commission Meetings During a Proclaimed State of Emergency Due to the COVID19
Pandemic.
Recommended Action: Adopt a Resolution of the City Council Reconsidering the Circumstances
of the State of Emergency and Implementing Teleconferencing Requirements for City Council and
Board and Commission Meetings during a Proclaimed State of Emergency Due to the COVID19
Pandemic.
Attachments:
1.AB 361 Findings Reconsideration for All Legislative Bodies
7.c. Receive Schedule of Proclamations Recommended by the City of Ukiah's Equity and Diversity
Committee
Recommended Action: Receive schedule of proclamations recommended by the City of Ukiah's
Equity and Diversity Committee.
Attachments:
1.Schedule of Proclamations
Page 2 of 40
Page 3 of 5
7.d. Adoption of Resolution Making Appointments to the Design Review Board and Airport
Commission.
Recommended Action: Adopt resolution appointing Ronald J. Meaux to the ‘Community at Large
position on the Design Review Board, term ending November 17, 2025; and Eric Crane to the ‘City
Resident’ position on the Airport Commission, term ending November 17, 2024.
Attachments:
1.City Code 1161
2.Application Ron Meaux
3.Resolution 201448
4.Application Eric Crane
5.Nomination for Eric Crane
6.Proposed Resolution
8. AUDIENCE COMMENTS ON NONAGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you
may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not
more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in
which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
12. UNFINISHED BUSINESS
12.a. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus
(COVID19) Emergency Including Operational Preparedness and Response; Continuity of City
Operations and Services; Community and Business Impacts; and Any Other Related Matters.
Recommended Action: Receive status report and consider any action or direction related to the
Novel Coronavirus (COVID19) Emergency including operational preparedness and response;
continuity of City operations and services; community and business impacts; and any other
related matters.
Attachments: None
13. NEW BUSINESS
13.a. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1.2021 City Council Special Assignments
14. CLOSED SESSION CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
Page 3 of 40
Page 4 of 5
14.a. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d)(2)or(3))
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section
54956.9: (Number of potential cases: 1)
Recommended Action: Confer in Closed Session
Attachments: None
14.b. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d)(2)or(3))
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section
54956.9: (1 potential case, involving possible termination of construction contract for cause)
Recommended Action: Confer in Closed Session
Attachments: None
14.c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUKCVPT201870200
Recommended Action: Confer in Closed Session
Attachments: None
14.d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUKCVPT2074612
Recommended Action: Confer in Closed Session
Attachments: None
14.e. Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case
No. SCUK CVPT1566036
Recommended Action: Confer in Closed Session
Attachments: None
14.f. Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Siderakis v. Ukiah, et al, Mendocino County Superior Court, Case No.
21CV00603
Recommended Action: Confer in Closed Session
Attachments: None
14.g. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Gerardo Magdaleno, by and through his Guardian Ad Litem, Pedro Francisco
Magdaleno v. City of Ukiah, Justin Wyatt (Fed. Dist. Ct. N.D. Cal.) 3:212609 VC.
Recommended Action: Confer in Closed Session
Attachments: None
Page 4 of 40
Page 5 of 5
14.h. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 00350019; 00319008; 05705012; 15705011; 157060003; 001040
83;15705003, 15706002, 15705004, 15705003, 15703002, 15705001, 15705002,
15705010, 15705009, 15707001, 15707002, 00319001; 00318101; 00358238
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Ric Piffero
Under Negotiation: Price & Terms of Payment
Recommended Action: Confer in Closed Session
Attachments: None
14.i. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Recommended Action: Confer in Closed Session
Attachments: None
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed
in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon
request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public
inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through
Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main
entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this
agenda.
Kristine Lawler, City Clerk/CMC
Dated: 11/12/21
Page 5 of 40
AGENDA ITEM 5a
Page 1 of 2
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
Virtual Meeting Link: https://attendee.gotowebinar.com/rt/9199312935703156493
Ukiah, CA 95482
November 3, 2021
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on November 3, 2021, having been legally noticed on
October 29, 2021. The meeting was held virtually at the following link:
https://attendee.gotowebinar.com/rt/9199312935703156493. Mayor Orozco called the meeting to
order at 6:10 p.m. Roll was taken with the following Councilmembers Present: Mari Rodin, Josefina
Dueňas, Jim O. Brown, and Juan V. Orozco. Councilmember Absent by Prearrangement:
Douglas F. Crane. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney;
and Kristine Lawler, City Clerk.
MAYOR OROZCO PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by City Manager Sangiacomo.
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Approval of the Minutes for the October 20, 2021, Regular Meeting.
Motion/Second: Brown/Duenas to approve Minutes of October 20, 2021, a regular meeting, as
submitted. Motion carried by the following roll call votes: AYES: Rodin, Dueňas, Brown, and Orozco.
NOES: None. ABSENT: Crane. ABSTAIN: None.
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Report of Disbursements for the Month of September 2021 - Finance.
b. Report Regarding Contract (COU No. 2122-115) to SMB Environmental Inc. in the Amount Not
to Exceed $15,000 for the Necessary Environmental Documentation Pursuant to the California
Environmental Quality Act (CEQA) for the Recycled Water Phase 4 Project – Water Resources.
c. Council will Consider Awarding a Contract (COU No. 2122-153) in the Amount of $37,251.76
for Bi-Weekly General Maintenance and Troubleshooting Services at the Waste Water
Treatment Plant to JM Integration – Water Resources.
d. Authorize City Manager to Negotiate and Execute a Contract (COU No. 2122-154) with the
California Conservation Corps (CCC) in the Amount of $26,000 to Provide Project Support for
the California Natural Resources Agency (CNRA) Funded Urban Greening Grant to Build
Phase 4 of the Great Redwood Trail – Community Services.
Page 6 of 40
City Council Minutes for November 3, 2021, Continued:
Page 2 of 2
e. Adoption of Resolution of the City Council Implementing Teleconferencing Requirements for
City Council and Board and Commission Meetings During a Proclaimed State of Emergency
Due to the COVID-19 Pandemic – City Attorney – Pulled by Public Member Susan Knopf and
placed as Agenda Item 13d.
f. Consideration of a Payment of $29,440 to the Mendocino Solid Waste Management Authority
(MSWMA) Board to Fund Increase Costs Associated with the Operation and Household
Hazardous Waste Disposal Costs; and Approve Corresponding Budget Amendments – Public
Works.
g. Authorize the City Manager to Negotiate and Execute a Professional Services Agreement in an
Amount Not to Exceed $149,999.50 with GHD Inc. for Preparation of the Orr Street Bridge and
Transportation Corridor Study and Plan, to be Funded through 20-CDBG-12052, and Approval
of Corresponding Budget Amendment – Public Works. Pulled by Councilmember Rodin and
Public Member Susan Knopf, and placed as Agenda Item 13c.
h. Adopt a Resolution (2021-55) Approving a Side Letter Agreement to the Current Memorandum
of Understanding (COU No. 1819-125-A2) Between the City of Ukiah and the International
Brotherhood of Electrical Workers Local 1245, and Corresponding Budget Amendment –
Human Resources.
Public Comment: Susan Knopf.
Motion/Second: Brown/Rodin to approve Consent Calendar Items 7a-7d, 7f and 7h, as submitted.
Motion carried by the following roll call votes: AYES: Rodin, Dueňas, Brown, and Orozco. NOES:
None. ABSENT: Crane. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Pinky Kushner, Susan Knopf,
Motion/Second: Brown/Duenas to postpone the remainder of the agenda until Monday, November
8, 2021, at 6:00 p.m. Motion carried by the following roll call votes: AYES: Rodin, Dueňas, Brown,
and Orozco. NOES: None. ABSENT: Crane. ABSTAIN: None.
15. ADJOURNMENT
The meeting adjourned to Monday, November 8, 2021, at 6:55 p.m. due to technical difficulties.
________________________________
Kristine Lawler, City Clerk
Page 7 of 40
AGENDA ITEM 5b
Page 1 of 3
CITY OF UKIAH
CITY COUNCIL MINUTES
Adjourned Regular Meeting from November 3, 2021
Virtual Meeting Link: https://zoom.us/j/92891275593
Ukiah, CA 95482
November 8, 2021
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on November 8, 2021, which was an adjourned - due
to technical difficulties - from November 3, 2021. The agenda having been legally noticed on October
29, 2021, and the Notice of Adjournment having been noticed on November 4, 2021. The meeting
was held virtually at the following link: https://zoom.us/j/92891275593. Mayor Orozco called the
meeting to order at 6:03 p.m. Roll was taken with the following Councilmembers Present: Mari
Rodin, Josefina Dueňas, Jim O. Brown, and Juan V. Orozco. Councilmember Absent by
Prearrangement: Douglas F. Crane. Staff Present: Sage Sangiacomo, City Manager; David
Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR OROZCO PRESIDING.
2.PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Neil Davis, Community Services Director.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comment was received.
9. COUNCIL REPORTS
Presenter: Mayor Orozco.
10. CITY MANAGER/CITY CLERK REPORTS
Presenters: Sage Sangiacomo, City Manager; and
Update of Drought and Water Conditions – Sean White, Water Resources Director.
Construction Update – Tim Eriksen, Public Works Director/City Engineer.
Measure B Update – Shannon Riley, Deputy City Manager.
Fire Annexation and Update – Doug Hutchison, Fire Chief.
11. PUBLIC HEARINGS (6:15 PM)
12. UNFINISHED BUSINESS
a.Direction from Council Regarding the Reformation of the Paths, Open Space and Creeks
Commission (POSCC) and the Parks, Recreation, and Golf Commission (PRGC) into a
Single Public Spaces Commission.
Presenter: Neil Davis, Community Services Director.
Public Comment: Susan Knopf and Pinky Kushner.
Motion by Councilmember Rodin to approve the reformation of the POSCC and the PRGC into a
combined Public Spaces Commission with seven commissioners; a minimum of six meetings per
year, and a minimum of four of the seven members be residents of the city of Ukiah.
Upon further consideration the maker amends the motion to the recommended action.
Page 8 of 40
City Council Minutes for November 8, 2021, Adjourned Regular Meeting; Continued:
Page 2 of 3
Motion/Second: Rodin/Brown to approve reformation of the POSCC and PRGC into a combined
Public Spaces Commission (PSC), and direct Staff to draft ordinance to codify change. Motion
carried by the following roll call votes: AYES: Rodin, Dueňas, Brown, and Orozco. NOES: None.
ABSENT: Crane. ABSTAIN: None.
13. NEW BUSINESS
Council Consensus to hear Agenda Items 13c and 13d (pulled from Consent Calendar) after
Unfinished Business.
c. Authorize the City Manager to Negotiate and Execute a Professional Services Agreement
in an Amount Not to Exceed $149,999.50 with GHD Inc. for Preparation of the Orr Street
Bridge and Transportation Corridor Study and Plan, to be Funded through 20-CDBG-
12052, and Approval of Corresponding Budget Amendment – From Consent Calendar
Agenda Item 7g.
Presenter: Tim Eriksen, Public Works Director.
Public Comment: Linda Sanders, Susan Sher, Pinky Kushner, Melissa Phillips, and Susan Knopf.
Motion/Second: Rodin/Brown to authorize the City Manager to negotiate and execute a professional
services agreement (COU No. 2122-155) in an amount not to exceed $149,999.50 with GHD Inc. for
preparation of the Orr Street Bridge and Transportation Corridor Study and Plan, which will be funded
through 20-CDBG-12052; approve corresponding budget amendment; create an ad hoc committee
with Councilmembers Rodin and Duenas, and for staff to come back to the City Council meeting in
December with interim measures to open the bridge until such time as there is a construction contract
in place for the project. Motion carried by the following roll call votes: AYES: Rodin, Dueňas, Brown,
and Orozco. NOES: None. ABSENT: Crane. ABSTAIN: None.
d. Adoption of Resolution of the City Council Implementing Teleconferencing Requirements
for City Council and Board and Commission Meetings During a Proclaimed State of
Emergency Due to the COVID-19 Pandemic – From Consent Calendar Agenda Item 7e.
Presenter: Darcy Vaughn, Assistant City Attorney.
Public Comment: Susan Knopf.
Motion/Second: Rodin/Brown to adopt a Resolution (2021-56) of the City Council Implementing
Teleconferencing Requirements for City Council and Board and Commission Meetings during a
Proclaimed State of Emergency Due to the COVID-19 Pandemic. Motion carried by the following
roll call votes: AYES: Rodin, Dueňas, Brown, and Orozco. NOES: None. ABSENT: Crane. ABSTAIN:
None.
RECESS: 8:44 – 8:51 P.M.
a. Capital Project Financing Strategy Workshop: City Council Will Receive and Consider a
Management Strategy to Finance Several Significant Capital Projects Related to Streets,
Corporation Yard, and Electric Services.
Presenter: Dan Buffalo, Finance Director.
Report received.
Council Consensus to direct Staff to work with the Mayor to identify a time to bring this item back
to the City Council to answer questions to the entire Council, and engage on a more dynamic
discussion.
Page 9 of 40
City Council Minutes for November 8, 2021, Adjourned Regular Meeting; Continued:
Page 3 of 3
b. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
No reports were received.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 9:30 P.M.
14. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(2)or(3))
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section
54956.9: (Number of potential cases: 1)
b. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(2)or(3))
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section
54956.9: (1 potential case, involving possible termination of construction contract for cause)
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-
70200
d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-20-74612
e. Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case
No. SCUK- CVPT-15-66036
f. Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Siderakis v. Ukiah, et al, Mendocino County Superior Court, Case No.
21CV00603
g. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 003-500-19; 003-190-08; 057-050-12; 157-050-11; 157-060-003; 001-
040-83;157-050-03, 157-060-02, 157-050-04, 157-050-03, 157-030-02, 157-050-01, 157-050-
02, 157-050-10, 157-050-09, 157-070-01, 157-070-02, 003-190-01; 003-181-01; 003-582-38
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Ric Piffero
Under Negotiation: Price & Terms of Payment
h. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
No report out was received.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 10:10 p.m.
________________________________
Kristine Lawler, City Clerk
Page 10 of 40
Page 1 of 2
Agenda Item No: 7.a.
MEETING DATE/TIME: 11/17/2021
ITEM NO: 2021-759
AGENDA SUMMARY REPORT
SUBJECT: Notification of Purchase Order #47548 Issued to Pan Pacific Supply for the Teardown, Inspection,
and Repair of Floway Pump in the Amount of $1,015.00 for the Wastewater Treatment Plant, and Authorize
Additional Change Orders as Needed When Repair Quote is Provided.
DEPARTMENT: Finance PREPARED BY: Dave Kirch, Fleet Maintenance Supervisor, Mary
Williamson, Buyer II
PRESENTER: Consent Calendar
ATTACHMENTS:
1. Pan Pacific Supply Quotation
Summary: Council will receive notification of Purchase Order (PO) #47548 issued to Pan Pacific Supply for
the teardown, inspection, and repair of pumps in the amount of $1,015.00 for the Wastewater Treatment Plant,
and authorize additional change orders as needed to cover the actual repairs when quote is provided.
Background: The Waste Water Treatment Plant Advanced Water Treatment (AWT) system produces Tertiary
effluent that can be discharged to the Russian River or the newly constructed Recycled Water System.
This unit consists of three pumps, one for surface washing and two for backwash water supply. These pumps
were installed as part of the of the 1996 Plant Upgrade Projects and are at the end of their useful life.
Discussion: Staff is utilizing Pan Pacific as a sole source vendor for this work, as they have had the lowest
labor rates for pump repairs when doing the previous three (3) pumps (PO #47065) from the Waste Water
Treatment Plant, and provided excellent service. Pan Pacific Supply has supplied the quote for the teardown
and inspection, and the pick up and delivery in the amount of $1,015.00. Please see Attachment 1 for a copy
of the quote.
The Floway pump being sent out is a sister pump to one that was done on the previous PO #47065 and the
repairs for that pump came to $20,814.81 including tax.
The dollar amount of this purchase does not require Staff to report it to Council. However, authorization is
being requested to allow staff to issue change orders as needed to complete the necessary repairs, as they
may very well exceed the $20,000 threshold without Council approval. Therefore Staff is requesting
authorization to make the additional change orders as needed to cover those anticipated repairs.
Recommended Action: Receive notification of Purchase Order #47548 issued to Pan Pacific Supply for the
teardown, inspection, and repair of pumps in the amount of $1,015.00 for the Wastewater Treatment Plant,
and authorize additional change orders as needed when repair quote is provided.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 84027225.56120: $232,038
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Wastewater Fund
PREVIOUS CONTRACT/PURCHASE ORDER NO.: PO 47065
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Page 2 of 2
COORDINATED WITH:
Page 12 of 40
Attachment 1
Page 13 of 40
Page 1 of 2
Agenda Item No: 7.b.
MEETING DATE/TIME: 11/17/2021
ITEM NO: 2021-1128
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of
Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission
Meetings During a Proclaimed State of Emergency Due to the COVID-19 Pandemic.
DEPARTMENT: City Attorney PREPARED BY: Darcy Vaughn, Assistant City Attorney
PRESENTER: Consent Calendar
ATTACHMENTS:
1. AB 361 Findings Reconsideration for All Legislative Bodies
Summary: The City Council will consider adopting a resolution reconsidering the circumstances of the state of
emergency and implementing teleconferencing requirements for public meetings of the Council and all City
Commissions and Boards during the current state of emergency due to the COVID-19 pandemic.
Background: The City Council is being asked to consider adopting a resolution authorizing continued remote
meetings of the Council and its subordinate legislative bodies due to the imminent risk to the health and safety
of attendees due to possible transmission of COVID-19 and the recent spread of variants. The current County
health orders require masking in all indoor facilities due to health and safety concerns. The Delta variant is
highly transmissible in indoor settings and requires multi-component prevention strategies to reduce its
spread. The California Department of Public Health is currently investigating the length of vaccine protection.
The Center for Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh air
from the outdoors as much as possible. Returning to meeting in the Council Chambers or smaller conference
rooms means being in an enclosed space for meetings that commonly last for one to five hours and would
seem to create additional exposure for participants to a possible transmission of the virus.
The Ralph M. Brown Act (“Brown Act”) requires that all meetings of a legislative body of a local agency be
open and public and that any person may attend and participate in such meetings. The Brown Act allows for
legislative bodies to hold meetings by teleconference, but imposes specific requirements for doing so,
including allowing public access to that location. On March 17, 2020, in order to address the need for public
meetings during the COVID-19 pandemic, Governor Newsom issued Executive Order No. N-29-20,
temporarily suspending the Brown Act’s teleconferencing requirements, Executive Order No. N-8-2 then
continued the suspension of the Brown Act’s teleconferencing requirements from June 11, 2021 through
September 30, 2021. These Executive Orders allowed legislative bodies to meet virtually as long as certain
notice and accessibility requirements were met.
The State Legislature amended the Brown Act through Assembly Bill No. 361 (“AB 361”) on September 16,
2021. As with the Executive Orders, AB 361 requires that certain notice and accessibility requirements
continue to be met for holding virtual public meetings. In addition, AB 361 states that a local agency may use
teleconferencing without complying with the regular teleconferencing requirements of the Brown Act, where
the legislative body holds a meeting during a proclaimed state of emergency and makes certain findings; and
requires that the legislative body make additional findings every 30 days in order to continue such
teleconferencing.
As such, staff recommends that the Council reconsider the circumstances of the state of emergency, and
Page 14 of 40
Page 2 of 2
make findings regarding the state of emergency by adopting the Resolution Implementing Teleconferencing
Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency
Due to the COVID-19 Pandemic (“Resolution”) attached here as Attachment 1.
Discussion: AB 361, codified in part in Government Code § 54953, allows a local agency legislative body to
hold a public meeting utilizing teleconferencing without giving public access to a teleconference location but
allowing public comment virtually if the Governor has proclaimed a State of Emergency and any of the
following circumstances also apply:
1. State or local officials have imposed or recommended measures to promote social distancing.
2. The meeting is being held for the purposes of determining, by majority vote, whether as a result of the
emergency, meeting in person would present imminent risks to the health or safety of attendees.
3. The legislative body has determined that as a result of the emergency, meeting in person would present
imminent risks to the health or safety of attendees.
As amended by AB 361, Government Code § 54953(e)(3) requires cities that are conducting public meetings
via teleconferencing during a declared State of Emergency to make findings, within 30 days of the first virtual
meeting after AB361 going into effect, and every 30 days thereafter, that the legislative body has reconsidered
the circumstances of the state of emergency and either 1) the emergency continues to impact the ability to
meet safely in person, and/or 2) State or local officials continue to impose or recommend social distancing.
Council adopted these findings at their November 3, 2021 meeting, continued to November 8, 2021. The
Council must now adopt, via this Resolution (Attachment 1), the findings that confirm the circumstances of the
state of emergency and justify holding public meetings of the Council and all subordinate commissions,
boards, and committees utilizing teleconferencing and allowing public comment virtually, pursuant to
Government Code § 54953(e)(3).
Recommended Action: Adopt a Resolution of the City Council Reconsidering the Circumstances of the State
of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission
Meetings during a Proclaimed State of Emergency Due to the COVID-19 Pandemic.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Clerk
Page 15 of 40
1
RESOLUT ION NO. 2021-XX
RESOLUT ION OF THE CIT Y COUNCIL OF THE CITY OF UKIAH IMPLEMENTING
TELECONFERENCING REQUIREMENTS FOR CITY COUNCIL AND BOARD AND
COMMISSION MEETINGS DURING A PROCLAIMED STATE OF EMERGENCY DUE TO THE
COVID-19 PANDEMIC
WHEREAS:
1.The City of Ukiah is committed to preserving and nurturing public access and participation in
meetings of the City Council and its Boards and Commissions; and
2.All meetings of City’s legislative bodies are open and public, as required by the Ralph M.
Brown Act, so that any member of the public may attend, participate, and watch the City’s
legislative bodies conduct their business;
3.The Brown Act allows for legislative bodies to hold meetings by teleconference, but imposes
specific requirements for doing so; and
4.On March 17, 2020, in order to address the need for public meetings during the present public
health emergency, i.e. the COVID-19 Pandemic, Governor Newsom issued Executive Order
No. N-29-20, suspending the Act’s teleconferencing requirements; and
5.On June 11, 2021, Governor Newsom issued Executive Order No. N-8-21, continuing the
suspension of the Brown Act’s teleconferencing requirements through September 30, 2021 ;
and
6.The State Legislature amended the Brown Act through Assembly Bill No. 361 (AB 361) on
September 16, 2021; and
7.AB 361, codified in part at Government Code section 54953(e), makes provisions for remote
teleconferencing participation in meetings by members of a legislative body, without
compliance with the requirements of Government Code section 54953(b)(3), subject to the
existence of certain conditions; and
8.Such conditions now exist in the City, specifically, the Governor has proclaimed a state of
emergency exists for the state of California due to the conditions caused by the COVID-19
pandemic and the impact on the health and safety of its residents; and
9.The Delta variant is highly transmissible in indoor spaces, the California Department of Public
Health is currently investigating how long vaccine protection lasts, and the Center for Disease
Control and Prevention recommends avoiding indoor spaces that do not offer fresh air from
the outdoors;
10.Current County health orders impose or measures to promote social distancing due to health
and safety concerns; and
Page 16 of 40
2
11.In accordance with Assembly Bill 361, the City Council does hereby find that as a result of the
emergency, meeting in person would present imminent risks to the health or safety of
attendees and the Council desires to authorize continued remote teleconferenced meetings of
its legislative bodies; and
12.As a consequence of the local emergency, the City Council does hereby find that the
legislative bodies of the City shall conduct their meetings without compliance with Government
Code § 54953(b)(3), as authorized by § 54953(e), and that such legislative bodies shall
comply with the requirements to provide the public with access to the meetings as prescribed
in § 54953(e)(2); and
13.The City has taken measures to conduct public meetings via virtual tools that allow members
of its legislative bodies and members of the public to join and participate in meetings remotely
and provide public testimony in the virtual environment and via teleconference.
NOW, THEREFORE, the City Council for the City of Ukiah hereby finds, determines, declares,
orders, and resolves as follows:
1.That the foregoing recitals are true and correct and incorporates them by this reference; and
2.The Governor of the State of California issued a Proclamation of State of Emergency, which
remains in effect; and
3.County of Mendocino officials have imposed or recommended measures to promote social
distancing; and
4.Meeting in person would present imminent risk to the health or safety of attendees; and
5.The City Council of the City of Ukiah has reconsidered the circumstances of the State of
Emergency, and finds that:
a.The factors triggering the State of Emergency continue to directly impact the ability of
the members of the legislative bodies of the City of Ukiah, their staff, and members
of the public to meet safely in person; and
b.State and County officials continue to impose or recommend measures to promote
social distancing.
6.The City Manager or his designee and the legislative bodies of the City of Ukiah are
authorized to take all steps and perform all actions necessary to execute and implement this
Resolution in compliance with Government Code § 54953; and
7.This Resolution shall take effect immediately upon its adoption and shall be effective until the
earlier of (i) December 1, 2021, or (ii) such time the City Council adopts a subsequent
resolution in accordance with Government Code section 54953(e)(3) to extend the time during
which the legislative bodies of the City may continue to teleconference without compliance
with paragraph (3) of subdivision (b) of § 54953(b)(3).
PASSED AND ADOPTED this 17th day of November, 2021, by the following roll call vote:
Page 17 of 40
3
AYES:
NOES:
ABSENT:
ABSTAIN:
Juan V. Orozco, Mayor
ATTEST:
Kristine Lawler, City Clerk
Page 18 of 40
Page 1 of 2
Agenda Item No: 7.c.
MEETING DATE/TIME: 11/17/2021
ITEM NO: 2021-1169
AGENDA SUMMARY REPORT
SUBJECT: Receive Schedule of Proclamations Recommended by the City of Ukiah's Equity and Diversity
Committee
DEPARTMENT: City Manager /
Admin PREPARED BY: Traci Boyl, City Manager's Office Senior Analyst
PRESENTER: Consent Calendar
ATTACHMENTS:
1. Schedule of Proclamations
Summary: The City Council will receive the schedule of proclamations recommended by the City of Ukiah's
Equity and Diversity Committee.
Background: The City of Ukiah's Equity and Diversity Standing Committee, established on October 7, 2020,
was tasked with developing an action plan to foster diversity and equity in the organization and our
community, to review policies, practices, and procedures to promote and enhance equal participation and
access to services, resources, and life opportunities, and to ensure our organization accurately reflects the
diversity of our community.
The City’s Equity and Diversity Committee has carefully considered the diversity of the City and community
and has prepared a schedule of recommended proclamations to be presented at City Council meetings
(Attachment 1).
Discussion: The Equity and Diversity Committee believes that by issuing the recommended schedule of
proclamations, the City of Ukiah can further honor and recognize the various demographic groups present
within our community, increase education and awareness of relevant issues and causes, and continue the
forward progress of creating a more inclusive city and community.
Staff recommends that the Ukiah City Council receives the schedule of proclamations recommended by the
City of Ukiah's Equity and Diversity Committee, and work with the committee to develop and issue those
proclamations throughout the year.
The schedule of recommended proclamations is provided as Attachment 1.
Recommended Action: Receive schedule of proclamations recommended by the City of Ukiah's Equity and
Diversity Committee.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH:
Page 19 of 40
Page 2 of 2
Page 20 of 40
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Recommended Proclamations for the City of Ukiah for the Year 2022
1.January - Commitment to Equity, Diversity, and Inclusion
2.February - Black History Month
3.March - Women’s History Month
4.May - Asian Pacific American Heritage
5.May – Older Americans’ Month
6.June - Pride Month – LGBTQA+
7.June 19 - Juneteenth, celebrating the emancipation of those who have been enslaved in the United
States.
8.June – National Immigrant Heritage
9.July 26 - Disability Independence Day, celebrating the anniversary of the 1990 signing of the Americans
with Disabilities Act.
10.September - Hispanic Heritage Month
11.October 11 - National Indigenous Peoples’ Day
12.October - National Disability Employment Awareness Month
13.November – Veterans’ Month
Attachment 1
Page 21 of 40
Page 1 of 2
Agenda Item No: 7.d.
MEETING DATE/TIME: 11/17/2021
ITEM NO: 2021-1170
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Making Appointments to the Design Review Board and Airport
Commission.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Consent Calendar
ATTACHMENTS:
1. City Code 1161
2. Application - Ron Meaux
3. Resolution 2014-48
4. Application - Eric Crane
5. Nomination for Eric Crane
6. Proposed Resolution
Summary: The City Council will consider adopting a resolution appointing Ronald J. Meaux to the Design
Review Board, term ending November 17, 2025; and Eric Crane to the ‘City Resident’ position on the Airport
Commission, term ending November 17, 2024.
Background: Design Review Board – The Design Review Board reviews proposed site development permit
applications, planned development applications, and precise development plans. They work with staff and the
applicants to ensure design consistency with the Ukiah General Plan, Zoning Code, and Design Review
Guidelines. They make recommendations concerning architecture, site design layout, landscaping, parking,
signage, exterior lighting, and other aspects of urban design to city staff, Zoning Administrator, Planning
Commission, and City Council as appropriate.
Pursuant to City Code Section 1161 (Attachment 1), members of the Design Review Board are appointed by a
majority of the City Council, to serve at the will of the Council for up to a term of four years. There are two
vacancies on the Design Review Board, which have been noticed since July 2, 2021, online, in the glass case
in front of Civic Hall, in the Public View Binder, and at the County Library.
The City Clerk’s office has received an application from Ronald J. Meaux (Attachment 2), with no other
applications having been received.
Airport Commission – The Airport Commission serves in an advisory capacity to the City Council in all
matters pertaining to the operations of the municipal airport. The commission aids and advises the City
Manager in the selection of personnel for the operation of the municipal airport in keeping with the provisions
of the civil service ordinance.
Pursuant to Resolution 2014-48 (Attachment 3), the Airport Commission has had two vacancies that have
been noticed – one since February 2021, due to the term expiration of Eric Crane; and the other has been
noticed since November 3, 2021, due to the resignation of Andrew Stein. Seeing that no one had submitted
an application for either position, Eric Crane expressed interest in reapplying for the city resident position
(Attachment 4 – application).
Page 22 of 40
Page 2 of 2
Councilmember Duenas, being the next in line to nominate a candidate for the Airport Commission, has
submitted a memo with such nomination (Attachment 5).
Discussion: Staff’s recommendation is to adopt the resolution (Attachment 6) appointing Ronald J. Meaux to
'Community at Large' position on the Design Review Board, with the term ending November 17, 2025; and
appointing Eric Crane to the ‘City Resident’ position on the Airport Commission, term ending November 17,
2024.
Recommended Action: Adopt resolution appointing Ronald J. Meaux to the ‘Community at Large position on
the Design Review Board, term ending November 17, 2025; and Eric Crane to the ‘City Resident’ position on
the Airport Commission, term ending November 17, 2024.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 23 of 40
§1161 MEMBERS; APPOINTMENT
Board shall consist of a total of five (5) members, of which at least three (3) members shall
be residents of the City or a business owner in the City and up to two (2) members shall be
at-large without a residence or business located within the City. If no at-large candidates
are available, the City Council may fill the board seats with City residents or City business
owners. At or near the beginning of his or her four (4) year term of office, each member of
the City Council may nominate one Board member who shall be appointed to the Board, if
approved by a majority vote of the City Council. Each Board member’s term of office shall
coincide with the four (4) year term of office of the City Council member who nominated
him or her, regardless of whether that City Council member serves his or her full four (4)
year term.
If a Board member vacates his or her office before the expiration of his or her term of
office, the City Council member who nominated that Board member (or a City Council
member elected or appointed to fill the remaining unexpired term of office of the City
Council member who appointed the Board member) may nominate a replacement to serve
the remainder of that Board member’s term of office, who shall be appointed, if the
nomination is approved by a majority vote of the City Council.
If a City Council member’s nomination receives less than a majority vote, he or she may
nominate additional candidates, one at a time, until one of them is appointed by a majority
vote of the City Council. Board members shall be nominated and voted upon at a single
City Council meeting, unless a different procedure is approved by a majority vote of the
City Council. If a City Council member fails to nominate a Board member within sixty (60)
days after the vacancy occurs, a majority of the City Council shall fill the vacancy following
the procedure used to appoint members to other City Commissions and Boards. (Ord.
1136, §2, adopted 2012)
ATTACHMENT 1
Page 24 of 40
ATTACHMENT 2
DESIGN REVIEW BOARD APPLICATION FOR APPOINTMENT
A. General Information
Full Name Ronald J. Meaux Date 10-4-21
Residence Address
(Physical Address, not PO)
Mailing Address
(if different from above)
Home Phone Work Phone
Email Cell Phone
Employer Self
Business Address 206 Mason Street, Ukiah, Ca. 95482
Job Title/Position Owner, Architect, Gen Building Conatractor Employed Since 1973
How long have you resided in: Redwo
od
Valley&
Ukiah?
48 years Mendocino County? 49 years California?53 years
Please list community groups
or organizations you are
affiliated with and list any
offices held.
B. Please answer the following on a separate sheet(s) of paper and attach.
1. Why are you applying to serve on the City of Ukiah's Design Review Board?
2. What is your understanding of the purpose, role and responsibility of the Design Review Board?
3. Please list any volunteer, civic or charitable organizations to which you serve or have served. Have you held an
officer position in any of these organizations?
4. How do you believe your own skills, experience, expertise and perspectives will be beneficial to the work of the
Design Review Board?
5. Can you commit to preparing for and attending at least one meeting of the Design Review Board per month?
Note: for most monthly agendas, the average time needed for preparation and attendance is 2-3 hours.
6. Please describe your experience in architecture/design, community, city, urban or environmental planning,
construction, engineering or surveying, and/or historical or cultural preservation.
7. Are you interested in serving on any other Boards or Commissions of the City? If so, which one(s)?
Page 25 of 40
Ronald
J.Meaux_________________________________________________________________________________________
____ Signature of Applicant Date
Thank you for your interest in serving your community and the City of Ukiah.
Please return this application and attachments to the City Clerk’s office at 300 Seminary Avenue, Ukiah, CA
95482. If you have any questions, please contact the City Clerk’s office at (707) 463-6217.
Updated August 22, 2016
Page 26 of 40
ARCHITECTURE
MEAUX
GROUP
206 MASON STREET, SUITE D. UKIAH, CA. 95482
707-462-6377 MEAUXARCH@GMAIL.COM
DESIGN REVIEW BOARD APPLICATION FOR APPOINTMENT
WHY APPLYING?
I am now semi–retired and have time, which I did not have in the past, to serve.
PURPOSE, ROLE, AND RESPONSIBITITY;
To insure that the exterior of building with-in the Downtown Design District are consistent with
the Downtown Design Guidelines, Ukiah General Plan, Zoning Code and make
recommendations concerning architecture, site design layout, landscaping, parking, signage, and
exterior lighting and other aspects of urban design to City Staff .
Duties include reviewing proposed site development permit applications, planned development
applications and precise development plans and work with staff and applicants
ORGANIZATIONS.
Years ago I served on the board of North Coast Energy Services.
BENEFIT AND EXPERIENCE;
Architectural Degree from the University of Southwestern Louisiana 1970
Licensed General Building Contractor Since 197?
Licensed Architect Since 1982
Owner and Manager: Infinite Sun Design and Construction, Inc.
Owner and Manager: Meaux Architecture Group
Completed hundreds of Design and Construction projects in Mendocino, Lake and Sonoma
Counties
One may more fully evaluate my experience by visiting www.meauxarch.com
COMMIT TO MEETING:
Yes, as long as Covid- 19 precautions are maintained at all times
Page 27 of 40
ATTACHMENT 3
Page 28 of 40
Page 29 of 40
ATTACHMENT 4
11/1/2021
11/1/2021
Page 30 of 40
Page 31 of 40
Page 32 of 40
MEMORANDUM
Date: November 10, 2021
To: Kristine Lawler, City Clerk
From: Josefina Duenas, Councilmember
Subject: Nomination for Airport Commission
I nominate Eric Crane for the Airport Commission as a City Resident Representative, to
be considered at the November 17, 2021, Regular City Council meeting.
Signature ______________________________
ATTACHMENT 5
Page 33 of 40
Attachment 6
RESOLUTION NO. 2021-XX
Resolution of the City Council of the City of Ukiah Making Appointments to the Design Review Board
and the Airport Commission
WHEREAS, Pursuant to City Code Section 1161 – members of the Design Review Board are appointed by a
majority of the City Council, to serve at the will of the Council for up to a term of four years; and
WHEREAS, the City Clerk’s office has received an application from Ronald J. Meaux, with no other applications
having been received; and
WHEREAS, in respect to the Airport Commission, Resolution 2014-48, which amends the procedures for filling
vacancies on City Boards and Commissions, states that the right to nominate a candidate from the available
pool shall rotate among the Councilmembers; and
WHEREAS, Councilmember Duenas, being the next in line to make a nomination to the Airport Commission,
has nominated Eric Crane for the City Resident position, with no other applications having been received.
NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council approve the nominations, and do hereby
appoint the following persons and terms:
PASSED AND ADOPTED this 17th day of November, 2021, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Juan V. Orozco, Mayor
ATTEST:
__________________________________
Kristine Lawler, City Clerk
BOARD/
COMMISSION
NAME POSITION NOMINATED BY
COUNCILMEMBER
TERM
EXPIRATION
Design Review Board Ronald J. Meaux Community at Large Full Council 11/17/25
Airport Commission Eric Crane City Resident Duenas 11/17/24
Page 34 of 40
Page 1 of 2
Agenda Item No: 12.a.
MEETING DATE/TIME: 11/17/2021
ITEM NO: 2020-352
AGENDA SUMMARY REPORT
SUBJECT: Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus
(COVID-19) Emergency Including Operational Preparedness and Response; Continuity of City Operations and
Services; Community and Business Impacts; and Any Other Related Matters.
DEPARTMENT: City Manager /
Admin PREPARED BY: Tami Bartolomei, Office of Emergency
Management Coordinator
PRESENTER: Traci Boyl, City Manager's Office Management
Analyst.
ATTACHMENTS:
None
Summary: The City Council will receive a status report and consider any action or direction related to the
Novel Coronavirus (COVID-19) Emergency including operational preparedness and response; continuity of
City operations and services; community and business impacts; and any other related matters.
Background: On March 4, 2020, California Governor Gavin Newsom declared a State of Emergency in
California in response to the COVID-19 pandemic.
The County of Mendocino declared a State of Emergency related to the COVID-19 on March 4, 2020.
On March 17, 2020, the City Manager, acting as the Director of Emergency Services, declared the existence
of a local emergency.
On March 18, 2020, City Council approved a Resolution ratifying the proclamation declaring the existence of a
local emergency.
Since the onset of the emergency, the City of Ukiah has worked to respond to the public health and safety
needs of the community in cooperation with the County of Mendocino and other partners. The local response
for public health is lead regionally by the County of Mendocino and the County's Public Health Officer. In
addition, the City of Ukiah has worked to maintain the continuity of public services including public safety,
water, sewer, electric, airport, public works, and other essential activities.
Discussion: As the coronavirus “COVID-19” continues to evolve, the City of Ukiah continues to monitor the
situation and respond to emerging needs of the community. The City is in continued contact with local and
state agencies, as well as community partners, hospitals, schools, and neighboring cities to ensure we have
the most updated information pertaining to COVID-19 and are coordinating efforts.
Reports and/or information from the City of Ukiah's Emergency Operation Center (EOC) may include, as
necessary:
* Emergency Operation Center (EOC) Status
* COVID-19 Case Updates
* Public Information Officer
* Medical Services
Page 35 of 40
Page 2 of 2
* School/Education
* Public Safety (Police/Fire/EMS)
* Shelter in Place Monitoring and Compliance
* Community Service Groups
* Homeless Response
* Business Impacts/Services
* Public Infrastructure/Construction Status
* City Finance
* Recovery Efforts and Planning
* Other Related matters
Staff will provide a status report to City Council and will seek direction or action on operational preparedness
and response; continuity of City operations and services; community and business impacts; and any other
related matters.
Go to the City's website (www.cityofukiah.com) for direct access to information related to the Novel
Coronavirus (COVID-19) emergency including local updates, City Services, Community/Resident Information,
and Business Resources.
Recommended Action: Receive status report and consider any action or direction related to the Novel
Coronavirus (COVID-19) Emergency including operational preparedness and response; continuity of City
operations and services; community and business impacts; and any other related matters.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager
Page 36 of 40
Page 1 of 1
Agenda Item No: 13.a.
MEETING DATE/TIME: 11/17/2021
ITEM NO: 2019-62
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Orozco and Various Councilmembers
ATTACHMENTS:
1. 2021 City Council Special Assignments
Summary: City Council members will provide reports and updates on their committee and ad hoc
assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These
assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and
ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending
business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the
agenda to provide the City Council members an expanded opportunity to report on assignments and modify
assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc
assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 37 of 40
2021 CITY COUNCIL SPECIAL ASSIGNMENTS
COUNTY/REGIONAL
OnGoing One + Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Disaster Council
Shall meet a
minimum of once a
year at a time and
place designated
upon call of the chair
Place designated upon call of the
chair or, if she/he is unavailable or
unable to call such meeting, the
first vice chair and then the City
Manager or her/his designee.
Office of Emergency Management
300 Seminary Ave.
Ukiah, CA 95482
467-5765 - Tami Bartolomei
Develop any necessary emergency and mutual aid
plans, agreements, ordinances, resolutions, rules,
and regulations.
Orozco
Duenas- Alternate
Tami Bartolomei, Office of Emergency
Management Coordinator; 467-5765
tbartolomei@cityofukiah.com
Greater Ukiah Business & Tourism
Alliance
3rd Tuesday of
month, 11:30 a.m.
200 S School St.
Ukiah, CA 95482
200 S School St.
Ukiah, CA 95482
Promotes tourism and works to strengthen and
promote the historic downtown and businesses within
the greater Ukiah area
Duenas
Rodin - Alternate
Shannon Riley,Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation,
infrastructure and project County wide
Brown
Rodin- Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280
teriksen@cityofukiah.com
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of
month, 6:00 p.m.
Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and
current water rights: Potter Valley project - Eel River
Diversion
Orozco
Brown- Alternate
Sean White,Director of Water Resources;
463-5712 swhite@cityofukiah.com
Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of
every other month
(varies), 10:00 a.m.
Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Brown
Duenas- Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280
teriksen@cityofukiah.com
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.
Alternating locations - Ukiah
Conference Center or Fort Bragg,
or Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Duenas
Orozco - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280
teriksen@cityofukiah.com
North Coast Opportunities (NCO)4th Wednesday of
month, 2 p.m.
Alternating locations - Ukiah and
Lakeport
Ross Walker, Governing Board
Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to
become self reliant
Bartolomei
(appointed 12/19/18)
Tami Bartolomei, Community Services
Administrator; 467-5765
tbartolomei@cityofukiah.com
North Coast Rail Authority (NCRA)2nd Wednesday of
month, 10:30 a.m.Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure
meeting the freight and passenger needs of the
region
Shannon Riley, Deputy
City Manager Shannon Riley,Deputy City Manager;
467-5793 sriley@cityofukiah.com
Russian River Watershed Association
(RRWA)
4th Thursday of
month, 9:00 a.m.
(only 5 times a year)
Windsor Town Hall
Russian River Watershed Association
Attn: Daria Isupov
425 South Main St., Sebastopol, CA
95472
508-3670
Consider issues related to Russian river - plans
projects and funding requests
Rodin
Brown- Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280
teriksen@cityofukiah.com
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of
month, 1:30 p.m.
Board of Supervisors Chambers;
501 Low Gap Road
Ukiah, CA
County Executive Office
Nicole French
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability
Agency in the Ukiah Valley basin
Crane
Duenas- Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
COUNTY/REGIONAL
One + Staff Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of
month, 2:00 p.m.
Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and
business loan program
Riley
(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Sun House Guild ex officio 2nd Tuesday of
month, 4:30 p.m.
Sun House
431 S. Main St.
Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Orozco
Neil Davis- Alternate
David Burton, Museum Director; 467-2836
dburton@cityofukiah.com
Continued -
COUNTY/REGIONAL
One + Staff Alternate
MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Mendocino Youth Project JPA Board
of Directors
3rd Wednesday of
month, 7:45 a.m.
776 S. State Street Conference
Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol
prevention, healthy alternatives and empowering
youth to make healthy choices
Cedric Crook, Patrol
Lieutenant
Cedric Crook, Patrol Lieutenant Nob; 463-
6771; ccrook@cityofukiah.com
Northern California Power Agency
(NCPA)
4th Thursday of
month, 9:00 a.m.
(see NCPA calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of public utilities for electric generation and
dispatch
Crane
Grandi - Alternate
Mel Grandi, Electric Utility Director;
463-6295 mgrandi@cityofukiah.com
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ATTACHMENT 1
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2021 CITY COUNCIL SPECIAL ASSIGNMENTS
LOCAL/COUNTY/REGIONAL/LIASONS
OnGoing One or Two Council and/or
Staff
MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Adventist Health Community Advisory
Council
Quarterly:
Aug. 27, 6:45 a.m.
Nov 5, 6:45 a.m.
275 Hospital Drive
Ukiah, CA 95482
275 Hospital Drive
Ukiah, CA 95482
707-463-7623
Allyne Brown -
Allyne.Brown@ah.org
Provides the Adventist Health Ukiah Valley (AHUV)
Governing Board and Administration with advice,
support, and suggestions on matter of importance to
Mendocino, Lake and Sonoma Counties.
Brown
Rodin - Alternate
Kristine Lawler, City Clerk, 463-6217
klawler@cityofukiah.com
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x
in person and then
via conference call
Various locations that are
announced
Redwood Empire League
President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend
division meetings throughout the year to share what
they are doing and advocate for their interests in
Sacramento
Rodin
Orozco-Alternate
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
City Selection Committee
Called as required by
the Clerk of the
Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use
Commission Mayor Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco, Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Library Advisory Board
3rd Wednesdays of
alternate months;
1:00 p.m.
Various Mendocino County
Libraries
Ukiah County Library
463-4491 Review library policy and activities Supervisor Mulheren Kristine Lawler, City Clerk; 463-6217;
klawler@cityofukiah.com
Ukiah Players Theater Board of
Directors
3rd Tuesday of
month, 6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose
of the Ukiah Players Theater
Greg Owen, Airport
Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair,
Mayor, Superintendent, and City Manager
Mayor, City Manager and
Police Chief
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
rrfc@pacific.net; 462-5278
Proactively manage the water resources of the upper
Russian River for the benefit of the people and
environment of Mendocino County
White/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
HHSA Advisory Board 2nd Wednesday of
month; 9:00 a.m.
Big Sur Room
County Department of Social
Services
Executive Director
Jackie Williams - 462-1934
c/o Ford St. Project
139 Ford St.
Ukiah CA 95482
Discussions and possible work on health and human
service issues Brown - Liaison Shannon Riley, Deputy City Manager; 467-
5793 sriley@cityofukiah.com
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m.Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of
influence, annexation, service areas, and special
districts
(positions not active)
Crane
Rodin
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide
for the orderly growth of the airport and the
surrounding area, and safeguard the general welfare
of the inhabitants within the vicinity
Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
gowen@cityofukiah.com
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with
the City's 1st District Supervisor
Brown
Crane- Alternate
Sage Sangiacomo, City Manager;
463-6221; ssangiacomo@cityofukiah.com
Mendocino County 2nd District Liaison 1st Wednesdays of
month, 8:00 a.m.
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with
the County's 2nd District Supervisor Brown Shannon Riley, Deputy City Manager; 467-
5793 sriley@cityofukiah.com
LOCAL/COUNTY/REGIONAL/LIASONS
OnGoing One or Two Council and/or
Staff
MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Fire Executive Committee 2nd Wednesdays of
month, 3:45 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Stephanie Abba
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
sabba@cityofukiah.com
Per the recently adopted agreement between the City
of Ukiah and the Ukiah Valley Fire Protection District Orozco/Brown
Doug Hutchison, Fire Chief; 463-6263;
dhutchison@cityofukiah.com
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Equity and Diversity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Improve diversity and equity in the City’s workforce
and municipal services Orozco/Duenas
Traci Boyl, City Manager's Office
Management Analyst; 467-5720
tboyl@cityofukiah.com
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Page 39 of 40
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Mel Grandi, Electric Utility Director;
463-6295 mgrandi@cityofukiah.com
Trench Cut Policy Development Crane/Brown Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Budget Development Best Practices and
Financial Policy For FY 21/22 Budget Crane/Brown
Dan Buffalo, Director of Finance;
463-6220 dbuffalo@cityofukiah.com
Sheri Mannion, Human Resource Director/Risk
Manager; 463-6272, smannion@cityofukiah.com
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Sage Sangiacomo, City Manager
463-6221 ssangiacomo@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Mel Grandi, Electric Utility Director;
463-6295 mgrandi@cityofukiah.com
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
2021 Electric Rate Study Crane/Duenas Mel Grandi, Electric Utility Director; 463‐6295
mgrandi@cityofukiah.com
Housing Element and Implementation Review Rodin/Orozco Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Planning Commissioner Appointment Process Crane/Rodin
Craig Schlatter, Community Development Director
463‐6219 cschlatter@cityofukiah.com
Darcy Vaughn, Assistant City Attorney
462‐6846 dvaughn@cityofukiah.onmicrosoft.com
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of
overall sewer system service delivery policies, operating
policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Brown
Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Sean White, Water Resources Director
463‐5712 swhite@cityofukiah.com
Upper Russian River Water Agency/City
Relations Crane/Brown Sean White, Director of Water Resources;
463‐5712 swhite@cityofukiah.com
Orr Street Bridge Corridor Rodin/Duenas Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
2021 AD HOC COMMITTEES
3 11/10/2021
Page 40 of 40