HomeMy WebLinkAbout2022-04-06 PacketPage 1 of 7
City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below)
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
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April 6, 2022 - 6:00 PM
1.ROLL CALL
2.PLEDGE OF ALLEGIANCE
3.PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
3.a.Proclamation Recognizing April 10th - 16th as National Public Safety Telecommunications
Week in the City of Ukiah.
Recommended Action: Issue Proclamtion
Attachments:
1.Proclamation - Public Safety
3.b.Proclamation Recognizing April as Arts, Creativity, and Culture Month.
Recommended Action: Issue proclamation.
Attachments:
1.Proclamation
4.PETITIONS AND COMMUNICATIONS
5.APPROVAL OF MINUTES
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5.a.Approval of the Minutes for the March 16, 2022, Special Meeting.
Recommended Action: Approve minutes for the March 16, 2022, special meeting.
Attachments:
1.2022-03-16 Draft Minutes - Special Meeting
5.b.Approval of the Minutes for the March 16, 2022, Regular Meeting.
Recommended Action:
Attachments:
1.5b 2022-03-16 Draft Minutes
5.c.Approval of the Minutes for the March 30, 2022, Special Meeting.
Recommended Action: Approve minutes for the March 30, 2022, special meeting.
Attachments:
1.5c 2022-03-30 Draft Minutes - Special Meeting
6.RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time
within which the decision of the City Boards and Agencies may be judicially challenged.
7.CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
7.a.Possible Adoption of the Ordinance Amending Article 8 of Chapter 2, Division 2 of the Ukiah
City Code to Regulate Shopping Cart Containment, Retrieval, Impoundment, and Disposal.
Recommended Action: Adopt the Ordinance Amending Article 8 of Chapter 2, Division 2 of the
Ukiah City Code to Regulate Shopping Cart Containment, Retrieval, Impoundment, and Disposal.
Attachments:
1.Ordinance
7.b.Possible Adoption of an Ordinance Adding Article 6 to Chapter 1, Division 3 of Ukiah City Code
for the Adoption of the California Model Water Efficient Landscape Ordinance.
Recommended Action: Adopt an ordinance adopting the California Model Water Efficient
Landscape Ordinance.
Attachments:
1.Ordinance
7.c.Possible Adoption of an Ordinance Adding Chapter 3 to Division 3 of Ukiah City Code Setting
Forth Procedures for Expediting Permit Processing for Electric Vehicle Charging Systems.
Recommended Action: Adopt an Ordinance setting forth procedures for expediting permit
processing for electric vehicle charging systems.
Attachments:
1.EV Submittal Checklist
2.Electric Vehicle Charging System Permit Ordinance
7.d.Report of Acquisition of Professional Services from Alpha Analytical Laboratories, Inc. in the
Amount of $15,463.10, for Quarterly Water Sampling and Completion of Chemical Examination
Reports for the Ukiah Landfill.
Recommended Action: Receive report of acquisition of professional services from Alpha
Analytical laboratories, Inc. in the amount of $15,463.10 for quarterly water sampling and
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completion of chemical examination reports for the Ukiah landfill. The report is submitted
pursuant to City Code.
Attachments:
1.Alpha Invoices
7.e.Approval of Plans and Specifications for the 2022 Slurry Seal of Local Streets and Authorize
Staff to Issue Bids for Specifications No. 22-01.
Recommended Action: Approve Plans and Specifications for the 2022 Slurry Seal of Local Streets
and Authorize Staff to Issue Bids for Specification No. 22-01.
Attachments:
1.Plan - 22-01 2022 Slurry Seal of Local Streets
2.Spec No 22-01 Slurry Seal of Local Streets
7.f.Report of Final Cost for the Emergency Diagnosis and Repair of a Leak at Pressure Zone 1
South, and Approve Corresponding Budget Amendment in the Amount of $32,340.47 Using
Water Reserve Funds.
Recommended Action: Receive a report of the emergency purchase for the diagnosis and repair
of a leak at the Pressure Zone 1 South Tank, and approve corresponding budget amendment in
the amount of $32,340.47 using Water Reserve Funds.
Attachments:
1.PZ1MarchDEWRSInvoice
2.Additional Invoices
7.g.Notification of Purchase of AVEVA Flex License Software from E&M Electric & Machinery
Laboratories, Inc. in the Amount of $21,400 for Use at the Ukiah Water Treatment Plant.
Recommended Action: Receive notification of purchase of AVEVA Flex License Software in the
amount of $21,400.00
Attachments:
1.AVEVA Quote
2.00047819
7.h.Adoption of Resolution Approving a Successor Memorandum of Understanding Between the
City of Ukiah and the Ukiah Professional Fire Association Local 3686, and Authorizing the City
Manager to Execute.
Recommended Action: Adopt a Resolution approving a successor Memorandum of
Understanding between the City of Ukiah and the Ukiah Professional Fire Association, Local
3686, approve the corresponding budget amendment, and authorizing the City Manager to
execute on behalf of the City.
Attachments:
1.UPFA Memorandum of Understanding 2022-2025
2.Resolution
7.i.Consideration of Approval of Change Order in the Amount of $20,800 to All Star Painting for
the Alex Thomas Plaza Painting Project.
Recommended Action: Approve Change Order in the amount of $20,800 to All Star Painting for the
Alex Thomas Plaza Painting Project.
Attachments:
1.Color and Finish Schedule Update
2.Paint Palette and Study
3.ALL STAR PAINTING INC Proposal for Alex thomas plaza change orders 3.28.2022
7.j.Adoption of a Resolution Authorizing the Submittal of Application(s) for all CalRecycle Grants
for which the City is Eligible.
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Recommended Action: Adopt a resolution authorizing the submittal of application(s) for all
CalRecycle for which the City is eligible.
Attachments:
1.7i CC Reso 2022-12 - Adopting NOI RE SB 1383-Organic Waste Reductions
2.Proposed Resolution - CalRecycle Grant App Authorization
7.k.Notification of Purchase of new Pump and Motor as Part of Purchase Order #47600 Issued to
Bartley Pump PM, LLC for the Teardown, Inspection, and Rehabilitation of Well #8, and
Approval of Corresponding Budget Amendment in the Amount of $135,618.07 Using the Water
Reserve Funds.
Recommended Action: Receive notification of the additional expense of the purchase of a new
pump and motor as part of Purchase Order #47600 issued to Bartley Pump PM, LLC for the
teardown, inspection, and rehabilitation of Well #8, and approve corresponding budget
amendment in the amount of $135,618.07 using the Water Reserve Funds.
Attachments:
1.Purchase Order 00047600
7.l.Award the Purchase of a Vactor 2100i Truck Mounted Vacuum System in the amount of
$542,462.07 from Owen Equipment, and Approve Corresponding Budget Amendment.
Recommended Action: Award purchase of a Vactor 2100i Truck Mounted Vacuum System from
Owen Equipment in the amount of $542,462.07, and approve corresponding budget amendment.
Attachments:
1.Vehicle Justification Form
2.City of Ukiah- Vactor 2100i
7.m.Contract with HdL Companies for Tax and Fee Administration Services for Transient
Occupancy, and Approve Corresponding Budget Amendment.
Recommended Action: Authorize the City Manager to negotiate and execute a three-year contract
with HdL Companies for audit and financial assistance services of the City's Transient
Occupancy Tax (TOT) revenue - including short term rental compliance, and authorize the
corresponding budget amendment.
Attachments:
1.20220330 Revised Ukiah HdL TOT Proposal
2.Cost Analysis
7.n.Approve Contract Amendment 2 with Excergy/E Source in the Amount of $55,000 for Utility
Billing Customer Information System Project Management Services, and Approve a
Corresponding Budget Amendment.
Recommended Action: Approve contract amendment 2 with Excergy/E Source in the amount of
$55,000 for Utility Billing Customer Information System Project Management Services, and
approve a corresponding budget amendment.
Attachments:
1.Original Contract #2021-089 -Excergy - Utility Billing CIS PM
2.Amendment 1
3.Amendment 2 - Contract #2021-089
8.AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you
may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not
more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in
which the subject is not listed on the agenda.
9.COUNCIL REPORTS
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10.CITY MANAGER/CITY CLERK REPORTS
11.PUBLIC HEARINGS (6:15 PM)
11.a.Conduct a Public Hearing and Receive the Measure P Oversight Board Report and Findings for
2019 and 2020 and Disband the Committee Per Resolution 2014-28.
Recommended Action: Resolution 2014-28 directs the City Council to conduct a Public Hearing,
receive the Measure P Annual Financial Report, and if no further action is desired, disband the
committee.
Citizen advisement: Notice to be published in Ukiah Daily Journal no less than 10 days prior to
the Public Hearing, placed in the Civic Center Public Binder and available for public review on the
City's website at http://www.cityofukiah.com/projects/notices-and-bulletins/ under the Public
Notices tab. Measure P Oversight Committee members.
Attachments:
1.2014-28 CC Reso - Establishing Expenditure Plan for Public Safety and Oversight Board
2.Measure P Financial Report, FYs 2019 and 2020
12.UNFINISHED BUSINESS
12.a.Consideration of Adoption of Resolution to Remove On-Street Parking on State Street, from the
Intersection of Mill Street to Beacon Lane.
Recommended Action: Adopt a resolution removing on-street parking on State Street from the
intersection of Mill Street to Southern City Limits (Beacon Lane).
Attachments:
1.Proposed No Parking Notice
2.Public Comment
3.Resolution
13.NEW BUSINESS
13.a.Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1.2022 City Council Special Assignments
14.CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
14.a.Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d)(2 & 3))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number
of potential cases: 1)
Recommended Action:
Attachments: None
14.b.Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(2)or(3))
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Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section
54956.9: (1 potential case, involving possible termination of construction contract for cause)
Recommended Action:
Attachments: None
14.c.Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
Recommended Action:
Attachments: None
14.d.Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-20-74612
Recommended Action:
Attachments: None
14.e.Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Siderakis v. Ukiah, et al, Mendocino County Superior Court, Case No.
21CV00603
Recommended Action:
Attachments: None
14.f.Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 157-050-03, 157-060-02, 157-050-04, 157-050-03, 157-030-02, 157-050-
01, 157-050-02, 157-050-10, 157-050-09, 157-070-01, 157-070-02, 003-190-01
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Ric Piffero
Under Negotiation: Price & Terms of Payment
Recommended Action:
Attachments: None
14.g.Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: 1850 Talmage Road, Ukiah, CA 95482
Negotiator: Sage Sangiacomo, City Manager, or his Designee
Negotiating Parties: City of Ukiah and Rogina Water Company
Under Negotiation: Price & Terms of Payment
Recommended Action:
Attachments: None
14.h.Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Recommended Action:
Attachments: None
15.ADJOURNMENT
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Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Kristine Lawler, CMC/City Clerk
Dated: 4/1/22
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Agenda Item No: 3.a.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1509
AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing April 10th - 16th as National Public Safety Telecommunications Week
in the City of Ukiah.
DEPARTMENT: Police PREPARED BY: Noble Waidelich, Chief
PRESENTER: Mayor Brown and Noble Waidelich, Chief of
Police
ATTACHMENTS:
1. Proclamation - Public Safety
Summary: The City Council will consider issuing a proclamation recognizing April 10th through the 16th as
National Public Safety Telecommunicators Week in the City of Ukiah.
Background: The idea of a week to celebrate Public Safety Dispatchers originated in 1981 with the Contra
Costa County Sheriff’s Office. National Public Safety Telecommunicators Week was signed into law in 1994,
and is now celebrated annually during the second full week of April to thank those who dedicate their lives to
serving the public.
Discussion: Across the nation, in times of intense personal crisis and community-wide disasters, the first
access point for those seeking all classes of emergency services is 9-1-1. The emergency communications
centers and public safety dispatchers that receive these calls have emerged as the first and single point of
contact for persons seeking immediate relief during an emergency.
Public safety dispatching requires a unique skillset, and dedicated professionals prepared to handle any
variety of emergency situations at any time. These public safety professionals are dedicated to helping citizens
when they need it most and are the vital link between law enforcement and emergency response personnel.
Ukiah Police Departments Public Safety Dispatchers respond to emergency calls, dispatch emergency
professionals and equipment, and render lifesaving assistance to the citizens of Ukiah and Mendocino County
24 hours a day, 7 days a week for the City of Ukiah and the City of Fort Bragg Police Department.
In 2021, Ukiah Police Dispatchers received over 78,000 telephone calls from members of the community
seeking assistance. 16,188 of those phone calls were 9-1-1 calls for assistance. In the year 2020,
emergency dispatchers were also officially recognized as “First Responders” by the State of California, just
like their partner police officers, firefighters and EMS workers.
The City of Ukiah Building Maintenance Department has arranged for the exterior of the City of Ukiah Civic
Center to be accented in gold lighting throughout the week in commemoration of Public Safety
Telecommunicators Week. The color gold has long been associated with public safety dispatchers, who are
known as “the calm voice in the dark, the heroes behind the scenes, the Golden Link that holds it all
together”.
The proclamation recognizing April 10th through the 16th as National Public Safety Telecommunicators Week
in Ukiah, is Attachment 1.
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Recommended Action: Issue Proclamtion
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tracey Porter, Communications and Records Manager
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ROCLAMATION
CITY OF UKIAH
NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK
APRIL 10-16, 2022
WHEREAS, the National Public Safety Telecommunicators Week was signed into law in 1994,
and is now celebrated annually during the second full week of April to thank those who dedicate
their lives to serving the public; and
WHEREAS, across the nation in times of intense personal crisis and community-wide
disasters, the first access point for those seeking all classes of emergency services is 9-1-1; and
WHEREAS, the emergency communications centers and public safety dispatchers that receive
these calls have emerged as the first and single point of contact for persons seeking immediate
relief during an emergency; and
WHEREAS, public safety dispatching requires a unique skillset, and dedicated professionals
prepared to handle any variety of emergency situations at any time; and
WHEREAS, these public safety professionals are dedicated to helping citizens when they need
it most and are the vital link between law enforcement and emergency response personnel; and
WHEREAS, Ukiah Police Department’s Public Safety Dispatchers respond to emergency calls,
dispatch emergency professionals and equipment, and render lifesaving assistance to the
citizens of Ukiah and Mendocino County 24 hours a day, 7 days a week; and
WHEREAS, in 2021, Ukiah Police Dispatchers received over 78,000 telephone calls from
members of the community seeking assistance; and
WHEREAS, 9-1-1 dispatchers are officially recognized by the State of California as “First
Responders” just like their partner police officers, firefighters, and EMS workers; and
WHEREAS, the City of Ukiah Building Maintenance Department has arranged for the exterior
of the City of Ukiah Civic Center to be accented in gold lighting throughout the week in
commemoration of National Public Safety Telecommunicators Week; and
WHEREAS, the color gold has been long associated with public safety dispatchers, who are
known as “the calm voice in the dark, the hero’s behind the scenes, the Golden Link that holds
it all together”.
THEREFORE BE IT RESOLVED, that the City Council of the City of Ukiah hereby
proclaims the week of April 10 through 16, 2022, as; National Public Safety Telecommunicators
Week in the City of Ukiah.
Signed and sealed, this 6th day of March
in the year Two Thousand and Twenty-Two.
____________________________
Jim O. Brown
City Council, Mayor
ATTACHMENT 1
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Agenda Item No: 3.b.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1517
AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing April as Arts, Creativity, and Culture Month.
DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director
PRESENTER: Mayor Brown
ATTACHMENTS:
1. Proclamation
Summary: In 2019, Arts, Culture and Creativity Month was declared by the California Senate in a concurrent
resolution to be every April in California to recognize and celebrate the significant impact the arts have in
California. Activities occur throughout the state including city and county proclamations, op-eds, special
events, performances, round tables and more. The goal of this month-long campaign is to elevate public
awareness of the value of the arts and the collective impact the arts bring to our communities and state.
Background: Public art is one of the most commonly addressed areas in the Arts, Culture, and Creativity
arena (The Arts). This is due to the combination of the need to engage the public in decision making, and the
well documented health, economic, and quality of life benefits to public art. However, the benefits of creativity
in all its forms goes beyond the scope of what is often thought of as “public art.”
Art and creativity in the community can be found in private, retail, or public locations. It can involve non-profit
or for-profit enterprises. It crosses all manner of expression, from murals, to literature, music, the spoken word,
historical presentations, and much more. Communities with a strong, forward-facing commitment to The Arts
attract tourists, new businesses, young families, and artists. Nationally, the nonprofit and for-profit Arts is a
$730 billion industry that directly employs 4.8 million arts workers.
More than two-thirds of American adult travelers say they included a cultural, arts, heritage, or historic activity
or event in the past year and 32% of these travelers added extra time to their trip because of a cultural, arts,
heritage, or historic activity or event.
The City of Ukiah directly or indirectly hosts a wide variety of artistic endeavors. From the Concerts in the
Park, to the Space School for Performing Arts, the Ukiah Haiku Festival, the Grace Hudson Museum, Pastels
in the Plaza, and to the buskers playing music on the street during First Friday Art Walks. Additionally,in 2021,
the City joined the National Mayor's Monarch Pledge Program, leading to the commissioning of a Monarch
Mural to be painted at Alex Thomas Plaza.
Outstanding examples of public art can be seen in nearby communities, like the sculpture garden in
Geyserville, Fort Bragg's renowned Alleyway Art Program, and the sculptures that line Cloverdale’s downtown.
Discussion: In an effort to facilitate the development of more public art locally, the City of Ukiah adopted an
art in public places policy in 2016. Staff is currently working with the Arts Council of Mendocino County and
concerned citizens to develop a public art strategic plan and strengthen the City’s procedure that accompanies
the policy to make it easy for artists to contribute to the Arts, Culture, and Creativity of the City. Members of
this ad hoc advisory group have expressed interest in adding public art to Alex Thomas Plaza as part of a
proposed goal of adding fifty pieces of Public Art to Ukiah in the next five years.
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With the attached proclamation (Attachment 1), the City of Ukiah reaffirms its commitment to and appreciation
for the Arts.
Recommended Action: Issue proclamation.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
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ROCLAMATION
CITY OF UKIAH
RECOGNIZING APRIL AS ARTS, CREATIVITY, AND CULTURE MONTH.
WHEREAS, the availability of Arts, Creative Endeavors, and Culture embody much of the
accumulated wisdom, intellect, and imagination of humankind; and;
WHEREAS, the availability of Arts, Creative Endeavors, and Culture enhance and enrich the
lives of every American and play a unique role in the lives of our families, our communities, and
our country; and
WHEREAS, the unique manner in which the residents of the City of Ukiah express themselves
through the arts is of interest and attracts visitors to our community; and
WHEREAS, two-thirds of American adult travelers say they included a cultural, arts, heritage,
or historic activity or event, in the past year.
WHEREAS, 32% of these travelers added extra time to their trip because of a cultural, arts, heritage,
or historic activity or event; and
WHEREAS, industries that are planning relocation or expansion place great emphasis on a
healthy cultural climate; and
WHEREAS, nationally the nonprofit and for-profit arts is a $730 billion industry that directly
employs 4.8 million arts workers; and
WHEREAS, studies show that innovation and creativity are key components to a prosperous
future California economy, and
WHEREAS, whereas the public expression or Arts, Creative Endeavors, and Culture can assist
with the processing of strong emotions including the grief and loss experienced during this
pandemic; and
WHEREAS, Arts, Creative Endeavors, and Culture contribute towards cross-cultural
understanding, and enhance our quality of life; and
WHEREAS, in 2019, Arts, Creativity, and Culture Month was declared by the California Senate
in a concurrent resolution to be every April in California to recognize and celebrate the
significant impact the arts have in California.
THEREFORE BE IT RESOLVED, that the Month of April be recognized as Arts, Creativity,
and Culture Month in the City of Ukiah.
Signed and sealed, this 6th day of April
in the year Twenty Thousand Twenty-Two.
____________________________
Jim O. Brown
City Council, Mayor
ATTACHMENT 1
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AGENDA ITEM 5a
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CITY OF UKIAH
CITY COUNCIL MINUTES
Special Meeting
Virtual Meeting Link: https://zoom.us/j/97199426600
Ukiah, CA 95482
March 16, 2022
4:00 p.m.
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Special Meeting on March 16, 2022, having been legally
noticed on March 11, 2022. The meeting was held virtually at the following link:
https://zoom.us/j/97199426600. Mayor Brown called the meeting to order at 4:01 p.m. Roll
was taken with the following Councilmembers Present: Juan V. Orozco, Mari Rodin,
Josefina Dueňas, and Jim O. Brown. Councilmembers Absent by Prearrangement:
Douglas, F. Crane. Staff Present: Sage Sangiacomo, City Manager and Kristine Lawler,
City Clerk.
MAYOR BROWN PRESIDING.
The Pledge of Allegiance was led by Mayor Brown.
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No Public Comment was received.
3. UNFINISHED BUSINESS
4. NEW BUSINESS
a. Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year
2021-22 and Review of Draft Objectives for Fiscal Year 2022-23.
Presenter: Dan Buffalo, Finance Director.
DEPARTMENT REPORTS:
City Manager’s Office:
Overview – Sage Sangiacomo, City Manager (4:11 p.m.)
City-wide Admin – Sage Sangiacomo, City Manager (4:19 p.m.)
Community Outreach – Shannon Riley, Deputy City Manager (4:22 p.m.)
City Clerk – Kristine Lawler, City Clerk (4:23 p.m.)
Economic Development – Shannon Riley, Deputy City Manager (4:25 p.m.)
Emergency Management –Tami Bartolomei, Emergency Management Coordinator (4:29
p.m.)
Successor Agency – Sage Sangiacomo, City Manager and Dan Buffalo, Finance Director
(4:35 p.m.)
City Attorney’s Office – Sage Sangiacomo, City Manager (4:38 p.m.)
Community Development:
Overview – Craig Schlatter, Community Development Director (4:39 p.m.)
Housing Services – Craig Schlatter, Community Development Director (4:41 p.m.)
Building Services – Matt Keizer, Building Official (4:45 p.m.)
Planning Services – Mireya Turner, Planning Manager (4:55 p.m.)
Grants Management – Jim Robbins (4:59 p.m.)
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City Council Minutes for March 16, 2022, Special Meeting Continued:
Electric Utility:
Electric Administration – Cindy Sauers, Electric Utility Director (5:03 p.m.)
Electric Distribution – Cindy Sauers, Electric Utility Director (5:07 p.m.)
Electric Technical Services – Cindy Sauers, Electric Utility Director (5:18 p.m.)
Airport – Greg Owen, Airport Manager (5:27 p.m.)
5. ADJOURNMENT
There being no further business, the meeting adjourned at 5:33 p.m.
________________________________
Kristine Lawler, CMC/City Clerk
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AGENDA ITEM 5b
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CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
Virtual Meeting Link: https://zoom.us/j/97199426600
Ukiah, CA 95482
March 16, 2022
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on March 16, 2022, having been legally noticed on
March 11, 2022. The meeting was held virtually at the following link: https://zoom.us/j/97199426600.
Mayor Brown called the meeting to order at 6:00 p.m. Roll was taken with the following
Councilmembers Present: Juan V. Orozco, Mari Rodin, Josefina Dueňas, and Jim O. Brown.
Councilmembers Absent by Prearrangement: Douglas, F. Crane. Staff Present: Sage
Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR BROWN PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was conducted during the Special Meeting held at 4:00 p.m.
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Approval of the Minutes for the March 2, 2022, Regular Meeting.
Motion/Second: Orozco/Rodin to approve Minutes of March 2, 2022, a regular meeting, as
submitted. Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown.
NOES: None. ABSENT: Crane. ABSTAIN: None.
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Report of Disbursements for the Month of February 2022 – Finance.
b. Adoption of Resolution (2022-15) of the City Council Reconsidering the Circumstances of the
State of Emergency and Implementing Teleconferencing Requirements for City Council and
Board and Commission Meetings During a Proclaimed State of Emergency Due to the COVID-
19 Pandemic – City Attorney’s Office.
c. Authorize the City Manager to Negotiate and Enter into a Contract (COU No. 2122-208) with
Ren Alexander Design for Consulting Services to Assist the Electric Utility Department with the
Architectural Services and Plans for the Interior of the Electric Service Center for an Amount not
to Exceed $75,000 – Electric Utility.
d. Approve the Purchase (PO No. 47783 – Bendix King; PO No. 47784 – Motorola Pagers) of Radio
and Pagers in the Amount of $225,276.40 through Leavitt Communications, Approve the
Purchase (PO No. 47785 – David Clark Headsets) of Headsets in the Amount of $10,760.53
through The Radio Guys, and Approve Corresponding Budget Amendments – Fire.
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City Council Minutes for March 16, 2022, Continued:
Page 2 of 6
e. Consideration of Adoption of Resolution (2022-16) to Remove Approximately 816 Lineal Feet of
On-Street Parking on Hamilton Street, from the Intersection of Hospital Drive to the Intersection
of Clara Avenue – Public Works.
f. Award Purchase Order (PO No. 47794) to Replace Three (3) HVAC Units at the Waste Water
Treatment Plant to Intercounty Mechanical & Electrical, Inc. of Ukiah for the Amount of
$41,926.38 – Water Resources.
g. Possible Adoption of the Organic Waste Disposal Reduction Ordinance – Public Works.
ORDINANCE NO. 1221
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING CHAPTER 4.1 TO
DIVISION 5 OF THE UKIAH CITY CODE TO REGULATE AND ENFORCE REDUCTION OF
ORGANIC WASTE DISPOSAL
h. Award the Purchase (PO No. 47781) of One (1) New Altec Model AT37G Articulating Telescopic
Aerial Device with an Insulated Boom to Altec Industries, Inc., for the Electric Utility Department
in the Amount of $220,703.95, and Approve Corresponding Budget Amendment – Electric Utility.
i. Approve the Purchase (PO No. 47814) of SCADA Equipment and Services to JM Integration in
the Amount of $240,579.24, and SCADA Software Subscription to E&M Electric in the Amount
of $98,447.72 – Water Resources.
j. Report of the Emergency Purchase (PO No. 47705) for the Diagnosis and Repair of a Leak at a
Pressure Zone 1 South Tank, and Approve Corresponding Budget Amendment in the Amount
of $329,932, Using Water Reserve Funds – Water Resources.
k. Approve a Three-Year Contract (COU No. 2122-209) with Tyler Technologies for Vendor Cloud
Hosting Services of the Enterprise Resource Planning (ERP) Financial Software Servers in the
Amount of $494,670, and Approve a Corresponding Budget Amendment – Information
Technology.
l. Approve the Purchase (PO No. 47796) of Three Cluster Servers, One Virtual Machine
Management Server, One Compellent Storage Array and Two Dell Network Switches to [RE]
DESIGN in the Amount of $125,129; Additionally, Approve the Replacement (PO No. 47797) of
the APC-Schneider Electric System Power Components to Schneider Electric IT Corporation in
the Amount of $39,363, for a Total Project Cost of $164,492, and Approve Corresponding
Budget Amendment – Information Technology.
m. Consideration and Possible Approval of Purchase (PO No. 47777) of One (1) Remote Controlled
44” Rotary Mower from Owen Equipment in the Amount of $43,661.33 with Tax, and Approval
of Corresponding Budget Amendments – Public Works.
Motion/Second: Orozco/Rodin to approve Consent Calendar Items 7a-7m, as submitted. Motion
carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None.
ABSENT: Crane. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comment was received.
9. COUNCIL REPORTS
Presenters: Councilmembers Orozco and Rodin.
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City Council Minutes for March 16, 2022, Continued:
Page 3 of 6
10. CITY MANAGER/CITY CLERK REPORTS
Presenters:
PZ1 Emergency Water Tank Repair Update – Sean White, Water Resources Director.
Update on Mask Policy and Hybrid Meetings – Sage Sangiacomo, City Manager
Council Consensus to support a hybrid model meeting (meaning meetings are held both
virtually and in-person).
11. PUBLIC HEARINGS (6:15 PM)
a. Consideration of the Following Actions Related to the Upper City View Trail Project: 1)
Approval of a Resolution to Adopt an Initial Study and Mitigated Negative Declaration;
and 2) Approval of Construction of the Trail, and Authorization for the City Manager or
His Designee to Negotiate a Start Date and Construction Schedule with the Ukiah Valley
Trail Group.
Presenters: Michelle Irace, Planning Manager; Neil Davis, Community Services Director; and Craig
Schlatter, Community Development Director.
PUBLIC HEARING OPENED AT 6:41 P.M.
No public comment was received.
PUBLIC HEARING CLOSED AT 6:43 P.M.
Motion/Second: Rodin/Orozco to approve the Resolution (2022-17) to adopt the Initial Study and
Mitigated Negative Declaration for the Upper City View Trail Project, approve construction of the
trail, and authorize the City Manager or designee to negotiate a start date and construction schedule
with the Ukiah Valley Trail Group. Motion carried by the following roll call votes: AYES: Orozco,
Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane. ABSTAIN: None.
b. Conduct Protest Hearing about Residential Garbage Curbside Collection Rates.
Presenter: Dan Buffalo, Finance Director.
Ukiah Waste Solutions Comment: Bruce McCracken.
PUBLIC HEARING OPENED AT 7:07 P.M.
Public Comment: Steve Scalmanini and Susan Sher.
PUBLIC HEARING CLOSED AT 7:20 P.M.
Motion/Second: Rodin/Orozco to conclude the protest hearing, to acknowledge that the threshold
was not met to protest the proposed garbage rates, and to accept the new rates as proposed, which
would go into effect on April 1, 2022. Motion carried by the following roll call votes: AYES: Orozco,
Rodin, and Brown. NOES: Dueňas. ABSENT: Crane. ABSTAIN: None.
12. UNFINISHED BUSINESS
a. Receive Status Report and Consider Any Action or Direction Related to the Novel
Coronavirus (COVID-19) Emergency Including Operational Preparedness and Response;
Continuity of City Operations and Services; Community and Business Impacts; and Any
Other Related Matters.
Presenter: Tami Bartolomei, Office of Emergency Services Coordinator.
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City Council Minutes for March 16, 2022, Continued:
Page 4 of 6
Report was received.
b. Possible Introduction, by Title Only, of the Ordinance Amending Article 8 of Chapter 2,
Division 2 of the Ukiah City Code to Regulate Shopping Cart Containment, Retrieval,
Impoundment, and Disposal.
Presenters: Jesse Davis, Planning Manager and Darcy Vaughn, Assistant City Attorney.
Motion/Second: Rodin/Orozco to introduce the Ordinance by title only. Motion carried by the
following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane.
ABSTAIN: None.
City Clerk, Kristine Lawler, read the following title into the record:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING ARTICLE 8 OF
CHAPTER 2, DIVISION 2 OF THE UKIAH CITY CODE TO REGULATE SHOPPING CART
CONTAINMENT, RETRIEVAL, IMPOUNDMENT, AND DISPOSAL
Motion/Second: Rodin/Orozco to introduce the Ordinance Amending Article 8 of Chapter 2, Division
2 of the Ukiah City Code to Regulate Shopping Cart Containment, Retrieval, Impoundment, and
Disposal. Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown.
NOES: None. ABSENT: Crane. ABSTAIN: None.
13. NEW BUSINESS
a. Authorize the City Manager to Execute the Ukiah Airport Runway Extension Study
Agreement, to be Performed by Mead and Hunt for the Amount of $36,500.
Presenter: Greg Owen, Airport Manager.
Motion/Second: Rodin/Orozco to authorize the City Manager to Execute the Ukiah Airport Runway
Extension Study Agreement (COU No. 2122-210), to be performed by Mead and Hunt for the amount
of $36,500. Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and
Brown. NOES: None. ABSENT: Crane. ABSTAIN: None.
b. Possible Introduction, by Title Only, of an Ordinance Adding Article 6 to Chapter 1,
Division 3 of Ukiah City Code for the Adoption of the California Model Water Efficient
Landscape Ordinance.
Presenters: Matt Keizer, Building Official and Darcy Vaughn, Assistant City Attorney.
Motion/Second: Rodin/Orozco to introduce the Ordinance by title only. Motion carried by the
following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane.
ABSTAIN: None.
City Clerk, Kristine Lawler, read the following title into the record:
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING ARTICLE 6 TO
CHAPTER 1, DIVISION 3 TO ADOPT THE CALIFORNIA MODEL WATER EFFICIENT
LANDSCAPE ORDINANCE
Motion/Second: Rodin/Orozco to introduce the Ordinance adopting the California Model Water
Efficient Landscape. Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas,
and Brown. NOES: None. ABSENT: Crane. ABSTAIN: None.
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City Council Minutes for March 16, 2022, Continued:
Page 5 of 6
c. Possible Introduction, by Title Only, of an Ordinance Adding Chapter 3 to Division 3 of
Ukiah City Code Setting Forth Procedures for Expediting Permit Processing for Electric
Vehicle Charging Systems.
Presenters: Matt Keizer, Building Official and Darcy Vaughn, Assistant City Attorney.
Motion/Second: Rodin/Orozco to introduce the Ordinance by title only. Motion carried by the
following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane.
ABSTAIN: None.
City Clerk, Kristine Lawler, read the following title into the record:
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH SETTING FORTH PROCEDURES
FOR EXPEDITING PERMIT PROCESSING FOR ELECTRIC VEHICLE CHARGING SYSTEMS
Motion/Second: Rodin/Orozco to introduce the Ordinance setting forth procedures for expediting
permit processing for electric vehicle charging systems. Motion carried by the following roll call
votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane. ABSTAIN: None.
d. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
Presenters: Sage Sangiacomo, City Manager and Craig Schlatter, Community Development
Director.
Motion/Second: Rodin/Orozco to disband the Housing Implementation Ad Hoc and
Councilmembers Rodin and Orozco to serve on new Housing Policy Ad Hoc. Motion carried by the
following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane.
ABSTAIN: None.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:10 P.M.
RECESS: 8:10 – 8:25 P.M.
14. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(2 & 3))
Significant exposure to litigation pursuant to Government Code Section
54956.9(d)(2)(Number of potential cases: 1)
b. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(2)or(3))
Significant exposure to litigation pursuant to paragraph (2) or (3) of
subdivision (d) of Section 54956.9: (1 potential case, involving possible
termination of construction contract for cause)
c. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No.
SCUK-CVPT-2018-70200
d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No.
SCUK-CVPT-20-74612
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City Council Minutes for March 16, 2022, Continued:
Page 6 of 6
e. Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County
Superior Court, Case No. SCUK- CVPT-15-66036
f. Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Siderakis v. Ukiah, et al, Mendocino County Superior
Court, Case No. 21CV00603
g. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Gerardo Magdaleno, by and through his Guardian Ad
Litem, Pedro Francisco Magdaleno v. City of Ukiah, Justin Wyatt (Fed.
Dist. Ct. N.D. Cal.) 3:21-2609 VC.
h. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 157-050-03, 157-060-02, 157-050-04, 157-050-03,
157-030-02, 157-050- 01, 157-050-02, 157-050-10, 157-050-09, 157-
070-01, 157-070-02, 003-190-01
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Ric Piffero
Under Negotiation: Price & Terms of Payment
i. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
THE CITY COUNCIL RECONVENED IN OPEN SESSION AT 9:49 P.M.
In respect to Agenda Item 14e regarding the Palace Hotel receivership, City Attorney Rapport
reported that the City Council took the following action during Closed Session:
Motion/Second: Rodin/Dueňas to authorize the City Manager to finalize and sign the Settlement
Agreement (COU No. 2122-211) and the Stipulation to Discharge Receivership and Proposed Order;
and to authorize the City Manager to make any last minute non-substantive corrections without
further City Council approval. Motion carried by the following roll call votes: AYES: Orozco, Rodin,
Dueňas, and Brown. NOES: None. ABSENT: Crane. ABSTAIN: None.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 9:51 p.m.
________________________________
Kristine Lawler, CMC/City Clerk
Page 21 of 281
AGENDA ITEM 5c
Page 1 of 1
CITY OF UKIAH
CITY COUNCIL MINUTES
Special Meeting
Virtual Meeting Link: https://zoom.us/j/97199426600
Ukiah, CA 95482
March 30, 2022
5:15 p.m.
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Special Meeting on March 30, 2022, having been legally noticed on
March 29, 2022. The meeting was held virtually at the following link: https://zoom.us/j/97199426600.
Mayor Brown called the meeting to order at 5:20 p.m. Roll was taken with the following
Councilmembers Present: Juan V. Orozco, Douglas, F. Crane, Mari Rodin, Josefina Dueňas, and
Jim O. Brown. Staff Present: Shannon Riley, Deputy City Manager; and Kristine Lawler, City Clerk.
MAYOR BROWN PRESIDING.
The Pledge of Allegiance was led by Mayor Brown.
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comment was received.
3. NEW BUSINESS
a. Consideration and Adoption of Resolutions in Support of Grant Funding Application.
Presenters: Sean White, Water Resources Director and Dan Buffalo, Finance Director.
Public Comment:
Motion/Second: Crane/Rodin to adopt resolutions (2022-18 and 2022-19) in support of a grant
application with the State Water Resources Control Board and authorize the City Manager or
designee to sign all related application documents, and approve the corresponding budget
amendment if the grant is awarded. Motion carried by the following roll call votes: AYES: Orozco,
Crane, Rodin, Dueňas, and Brown. NOES: None. ABSENT: None. ABSTAIN: None.
4. ADJOURNMENT
There being no further business, the meeting adjourned at 5:26 p.m.
________________________________
Kristine Lawler, City Clerk/CMC
Page 22 of 281
Page 1 of 3
Agenda Item No: 7.a.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1498
AGENDA SUMMARY REPORT
SUBJECT: Possible Adoption of the Ordinance Amending Article 8 of Chapter 2, Division 2 of the Ukiah City
Code to Regulate Shopping Cart Containment, Retrieval, Impoundment, and Disposal.
DEPARTMENT: Community
Development PREPARED BY: Darcy Vaughn, Assistant City Attorney, Jesse
Davis, Planning Manager
PRESENTER: Jesse Davis, Planning Manager and Darcy
Vaughn, Assistant City Attorney
ATTACHMENTS:
1. Ordinance
Summary: The City Council will consider adopting the Ordinance Amending Article 8 of Chapter 2, Division 2
of the Ukiah City Code to Regulate Shopping Cart Containment, Retrieval, Impoundment, and Disposal.
Background: Within the City of Ukiah, there are 23 identified entities that utilize shopping carts as a
component of their business, and that are subject to the City’s Shopping Cart regulations.
The associated shopping cart regulations became effective May 4, 2018. As of January 1, 2019, 14
businesses (70%) were in compliance with shopping cart plan requirements. The remaining businesses were
referred to the City Attorney's Office for code enforcement or associated legal proceedings. In general, the
Ordinance appeared initially effective in reducing the number of abandoned carts during the first year of
implementation (2019), and notably reduced cart retrieval pressures on the Ukiah Police Department (UPD).
Enforcement and administrative responsibilities, however, increased for the Community Development
Department (CDD), Public Works Department (PWD), and City Attorney's Office.
As of September 21, 2021, only 7 businesses were fully compliant with the City of Ukiah’s Shopping Cart
Policy. As additional shopping cart purveyors were identified, the compliance rate dropped to 30%. Staff had
also seen an uptick in the number of carts stored by PWD, indicating that cart retrieval and abandonment was
again becoming an issue. Based on current records, it is difficult to determine the pace at which abandoned
carts were accumulating, but the total stored by Public Works increased to 143 abandoned carts as of July 21,
2021.
During development of the original Ordinance, it was believed that the required biennial renewal process
would be relatively straightforward and involve little effort by Staff or the affected businesses. In 2020, Staff
approached renewal efforts from this standpoint, sending courtesy letters to each business and making at
least one follow-up call to each business that had not yet renewed their plan. While Staff received responses
from the majority of businesses, these renewal efforts required substantial time by CDD Staff and the City
Attorney's Office. Given the current number of abandoned shopping carts accumulated at that time, it was
unclear if these renewal efforts were effective. While there are reasons specific to each business, a review of
past correspondence indicates the difficulty of implementing store-specific policies due to regional or national
brand requirements, lack of managerial authority to implement policy changes, and turnover in staff. Recent
efforts to engage businesses to address abandoned carts or ineffective plans have been summarily ignored.
Upon receiving the required annual update at their regular meeting on October 6, 2021, the City Council
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Page 2 of 3
directed Staff to return with a revised ordinance to improve the efficiency and effectiveness of the shopping
cart containment program.
At their March 16, 2022 regular meeting, the City Council voted unanimously to introduce the Ordinance by
title only.
Discussion: While multiple City Departments are engaged in efforts to address abandoned shopping carts,
ambiguity related to compliance, enforcement, and penalties has made it difficult to establish an effective and
coordinated effort to achieve the primary goal of the policy, which is to limit the number of shopping carts
removed from storefronts and public spaces. Many of the provisions of the 2018 ordinance were based upon
input from the business community and expected intergovernmental programming between the City and the
County. Unfortunately, shared policies were never adopted, thereby increasing the City's administrative
burden and allowing for a lack of coordinated enforcement of cart purveyors within the Ukiah Valley. Much like
pollution or traffic, abandoned shopping carts do not recognize municipal boundaries or jurisdictions.
Since 2018, staff has observed the following with regard to abandoned shopping carts:
• Collecting and storing carts within the City of Ukiah Corporation Yard (adjacent to the Ukiah Municipal
Airport) has created significant operational burdens for Public Works staff. It has also exacerbated the
administrative burden on Community Development staff, who are tasked with reviewing, approving and
renewing cart retention programs for shopping cart purveyors, but with few responses or engagement
on the topic.
• In general, the necessity of tagging carts with the date of collection and organizing them within the
Corporation Yard for efficient return has proven to be unworkable, as carts are collected in
miscellaneous groups which would require additional sorting and inventory management for which no
staff are tasked or identified.
• Prior to the COVID-19 pandemic (COVID), the retrieval of abandoned carts by businesses was
sporadic and infrequent. For many, it is logistically infeasible to collect carts since businesses have
neither the personnel nor equipment to collect and transport abandoned carts back to their source.
Even for the retailers that did collect carts, which was uncommon, their returned carts were often
destroyed due to the cost of cleaning or repair. (Notably, the installation of a perimeter lock system
increases the cost of individual cart repair.)
• During COVID, the rate of retrieval by retailers dropped precipitously. Whether this was due to staffing
constraints, corporate policy, or cleaning requirements, the number of abandoned carts accumulating
within the Corporation Yard was exacerbated and complicated by the pandemic.
• Increasingly, the enforcement of the existing abandoned shopping cart ordinance has created an
undue burden on City resources, including both personnel costs and physical space for the storage of
impounded carts that are seldom reclaimed by businesses, or that require substantial non-
compensated scheduling to arrange for pickup.
While the 2018 shopping cart ordinance was crafted with a great deal of deference to the business community,
its effectiveness has waned, especially during the pandemic. The proposed revisions to the ordinance
(Attachment 3) recognize the current reality and seek to lower the administrative burden on staff and increase
the ability to remove abandoned carts from our community spaces by:
• Allowing City staff to collect and immediately dispose of abandoned carts found on public property.
Carts retrieved by City Staff can be taken directly to the dump for recycling and disposal along with
other waste or debris. This eliminates the problems associated with the need to tag, store, and crush
carts. It also ensures that the number of accumulated carts cannot grow to an unmanageable level
within the Corporation Yard. A similar policy was codified recently by the City of Eureka. Notably, the
County of Mendocino Code Enforcement Division maintains a comparable approach to abandoned cart
disposal.
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Page 3 of 3
• Eliminating the need for retailers to develop retention plans that require review and approval by the
City, but for which no fee or staff reimbursement has been identified. Instead, the revised ordinance
would rely heavily on the monetary disincentive of fees and fines, which the City can set at a later
date.
In Staff's opinion, these changes will streamline the City’s ability to remove abandoned carts from public areas
and place the burden of paying for this service on the source agents where the carts originate. The City will no
longer be in the position of policing retailers' cart retention efforts, tagging and storing carts, sending notices
and coordinating retrievals and will instead spend our limited staffing directly addressing the blight of
abandoned carts in the most efficient way possible.
The current version of the Ordinance reflects a wide array of City Staff and Council input. The Ordinance,
attached here as Attachment 1, is now ready for consideration for adoption and will go into effect 30 days after
adoption.
Recommended Action: Adopt the Ordinance Amending Article 8 of Chapter 2, Division 2 of the Ukiah City
Code to Regulate Shopping Cart Containment, Retrieval, Impoundment, and Disposal.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Public Works Department; City Attorney
Page 25 of 281
1
ORDINANCE NO. ______
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING ARTICLE 8
OF CHAPTER 2, DIVISION 2 OF THE UKIAH CITY CODE TO REGULATE SHOPPING CART
CONTAINMENT, RETRIEVAL, IMPOUNDMENT, AND DISPOSAL.
The City Council of the City of Ukiah ordains as follows:
SECTION ONE. FINDINGS AND DECLARATION OF INTENT:
The City Council of the City of Ukiah hereby finds and declares as follows:
1.Abandoned shopping carts constitute a nuisance, create potential hazards to the health and
safety of the public, and interfere with pedestrian and vehicular traffic within the City.
2.The accumulation of wrecked, dismantled and abandoned shopping carts on public and
private property also tends to create conditions that reduce property values, promoting blight
and deterioration in the City.
3.The intent of this Ordinance is to ensure that measures are taken by businesses that own
and use shopping carts to prevent the removal of shopping carts from store premises.
4.This Ordinance is based in part on California Business and Professions Code section 22435
and following.
SECTION TWO. Article 8, entitled “Shopping Cart Containment and Retrieval” is added to
Chapter 2, Division 2 of the Ukiah City Code and shall read as follows.
ARTICLE 8. SHOPPING CART CONTAINMENT AND RETRIEVAL
Sections:
2380 Applicability.
2381 Definitions.
2382 Prohibitions.
2383 Shopping cart identification signs.
2384 Shopping cart plan.
2385 Enforcement.
§2380 Applicability.
This Article applies to:
A. Each business owner in the City that provides shopping carts for customer use on the
business premises; and
B. Any person who removes or who is in possession of or who has abandoned an off-site
shopping cart.
§2381 Definitions.
ATTACHMENT 1
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2
Administrator means the Director of Planning and Community Development or his or her
designee.
Business owner or owner means one or more persons or any legal entity, such as, but not
limited to, a corporation, limited liability company, partnership or association that owns a
business that provides shopping carts for customer use on the premises.
Off-site shopping cart means a shopping cart that has been removed from the premises where it
belongs in violation of the requirements of this Article.
Premises means the entire area owned or under the control of a business owner, including the
parking area and for businesses in a shopping center or other development where common
areas serve more than one business, the common area shared by the business with other
businesses in the development.
Shopping cart or cart means a basket or a similar device which is mounted on wheels and is
generally owned and used as part of a retail establishment and used by a customer for
transporting goods.
§2382 Prohibitions.
A. Prohibitions Applicable to Business Owners. It is unlawful and a violation of this Article for a
business owner to:
1. Fail to affix an identifying sign to each shopping cart;
2. Fail to retrieve shopping carts within three (3) business days of notice from the
Administrator, the Director of Public Works, or their designee;
3. Allow or authorize a shopping cart to be removed from the premises, except to allow for
shopping carts to be serviced or repaired by a qualified and licensed company off-site.
4. Fail to retrieve all shopping carts on the Premises daily to ensure the carts are secured
from public access after close of business hours.
B. Other Prohibitions. It is unlawful and a violation of this Article for a person to:
1. Remove a shopping cart from the premises where it belongs; or
2. Possess an off-site shopping cart; or
3. Abandon an off-site shopping cart; or
4. Alter, convert, or tamper with a shopping cart, or remove any part or portion thereof or
remove, obliterate or alter an identifying sign or serial numbers on a shopping cart.
§2383 Shopping cart identification signs.
Each business that furnishes carts for use shall have a sign permanently affixed to each cart in
a prominent location.
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3
The sign shall include all of the following information:
A. The identity of the owner of the cart or the business, or both;
B. The valid address or phone number of the business for returning the cart to the owner or
business;
C. Notice to the public that the unauthorized removal of the cart from the premises or the
unauthorized possession of the cart is a violation of state law and of the Ukiah City Code;
and
D. Notice to the public that there shall be no authorized removal of the cart from the premises.
§2384 City retrieval of carts.
A. The City may retrieve an abandoned or derelict cart from public property (or private property
with the consent of the property owner) in the following circumstances:
1. Where the location of the shopping cart will impede emergency services.
2. When the City or its agent has determined the cart appears to be obviously abandoned,
derelict, or possessed by a person other than the owner of the cart while offsite.
B. Fees to recover costs of cart retrieval may be established from time to time by resolution of
the City Council adopted in accordance with the procedures required by law.
§2385 Immediate impound by City of abandoned or derelict carts.
Notwithstanding any other provision of this Code, the City may immediately impound and
dispose of all carts determined by the City to be abandoned or derelict and located off-site. Fees
to recover costs of cart impoundment and disposal may be established from time to time by
resolution of the City Council adopted in accordance with the procedures required by law.
§2386 Property in abandoned or derelict carts.
A. Any personal property found in a cart must be retained by the City or its agent for twenty-
four (24) hours in order to determine if it is abandoned property. Trash or waste must be
discarded as appropriate or required by law.
B. Once a determination is made by the City or its agent, abandoned property found in a cart is
subject to the property procedures set forth in Policy 802 of the Ukiah Police Department
Policy Manual, as the same maybe amended from time to time.
§2387 Enforcement.
A. Retrieval. Whenever the Administrator, the Director of Public Works, or their designee
notifies a business owner of an off-site cart, either verbally or in writing, the owner shall
retrieve the cart within three (3) business days or be found in violation of this Article and
subject to the enforcement procedures found in Subsection C of this Section.
Page 28 of 281
4
B. Violations.
The following will be subject to any enforcement procedures permitted by law, as set forth in
Subsection C of this Section:
1. An owner who violates this Article;
2. A person who removes or possesses or abandons a shopping cart off-site;
3. A person who alters, converts, or tampers with a shopping cart; or
4. An owner of real property who allows off-site carts to remain on his, her or its real
property.
C. The enforcement procedures permitted by law for violations of this Article include:
1. Prosecution as a misdemeanor under the authority of California Business and
Professions Code sections 22435.2 or 22435.3 or Section 6098 of this Code.
2. Imposition of a fine not exceeding (1) one thousand dollars ($1000.00) for a first
violation, (2) two thousand dollars ($2000.00) for a second violation within the same
year, and (3) ten thousand dollars ($10,000.00) for each additional violation within the
same year.
3. Procedures for abatement of a nuisance under Ukiah City Code Sections 3452.K and
3402.A, the civil and criminal penalties in Ukiah City Code Section 3424, and any other
applicable administrative penalties contained in the Ukiah City Code.
4. Civil action for enforcement, including to abate a public nuisance by injunction, the City
Council declaring that a violation of this Article constitutes a public nuisance.
5. Failure to pay a fine imposed pursuant to this Subsection within thirty (30) days may
result in proceedings for revocation of a business license or site development permit, if
applicable.
These enforcement procedures and penalties are cumulative with each other and any other
remedy available at law or in equity, and are not mutually exclusive. Any one or more of them
may apply and be used or charged in response to a single violation of this Article.
SECTION THREE.
1. SEVERABILITY.
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance,
or its application to any person or circumstance, is for any reason held to be invalid or
unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of
the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases
of this Ordinance, or its application to any other person or circumstance. The City Council of the
City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision,
paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more
Page 29 of 281
5
other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be
declared invalid or unenforceable.
2. EFFECTIVE DATE.
This Ordinance shall be published as required by law in a newspaper of general circulation in
the City of Ukiah, and shall become effective thirty (30) days after its adoption.
Introduced by title only on March 16, 2022, by the following roll call vote:
AYES: Councilmembers Orozco, Rodin, Dueñas, and Mayor Brown
NOES: None
ABSENT: Councilmember Crane
ABSTAIN: None
Adopted on ___________, 2022 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________
Jim O. Brown, Mayor
ATTEST:
__________________
Kristine Lawler, City Clerk
Page 30 of 281
Page 1 of 2
Agenda Item No: 7.b.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1500
AGENDA SUMMARY REPORT
SUBJECT: Possible Adoption of an Ordinance Adding Article 6 to Chapter 1, Division 3 of Ukiah City Code for
the Adoption of the California Model Water Efficient Landscape Ordinance.
DEPARTMENT: Community
Development PREPARED BY: Matt Keizer, Building Official, Darcy Vaughn,
Assistant City Attorney
PRESENTER: Matt Keizer, Building Official, Darcy Vaughn,
Assistant City Attorney
ATTACHMENTS:
1. Ordinance
Summary: Council will consider adopting an ordinance adopting the California Model Water Efficient
Landscape Ordinance.
Background: Staff is bringing this item forward to secure compliance with the State of California’s Model Water
Efficient Landscape Ordinance (MWELO). The MWELO is a state regulation, enacted in 1993 as part of the 1990
Water Conservation and Landscaping Act that is designed to prevent water from being wasted on landscape
irrigation, as nearly half of the water directed to urban areas is used on irrigated landscapes. Additional information
about MWELO, including a link to the Model Ordinance under MWELO References titled "2015 Updated Chapter
2.7: Model Water Efficient Landscape Ordinance," can be found on the following website:
https://water.ca.gov/Programs/Water-Use-And-Efficiency/Urban-Water-Use-Efficiency/Model-Water-Efficient-
Landscape-Ordinance.
The MWELO is also referenced by Title 24, Part 11 of CalGreen Building Code. Applying to residential, commercial,
industrial, and institutional projects requiring a permit, plan check, or design review, MWELO directs Land Use
Authorities (cities and counties) to ensure MWELO compliance on development projects with landscaped areas of
500 square feet or more or rehabilitation of existing landscape areas greater than 2,500 square feet.
California Assembly Bill 1881 (AB 1881), enacted into law on September 28, 2008, modified and strengthened
MWELO for local agencies to adopt and use for the purpose of reducing water waste associated with irrigation of
outdoor landscaping. AB 1881 required the State Department of Water Resources to provide guidelines for cities
and counties to adopt the MWELO or more stringent local landscape irrigation ordinances in 2010.
Governor Brown's Drought Executive Order of April 1, 2015 (EO B-29-15) mandated the Department of Water
Resources prepare an update to the state's MWELO, which the California Water Commission adopted on July 15,
2015.
At their March 16, 2022 regular meeting, the City Council voted unanimously to introduce by title only an ordinance
adopting the MWELO.
Discussion: Although Staff has implemented MWELO requirements since the codification of MWELO in Title 24,
part 11 of CalGreen Building Standards, full compliance with MWELO requires the City adopt a local WELO. The
City has not previously adopted such an ordinance. Once the MWELO is adopted, full compliance also requires the
City submit annual reports to the Department of Water Resources (DWR) regarding MWELO implementation
updates. Staff intends to immediately submit annual reports to DWR if the Ordinance is adopted by Council.
Page 31 of 281
Page 2 of 2
Staff recommends Council adopt the Ordinance in Attachment 1, which would add Article 6 to Chapter 1, Division 3
of Ukiah City Code. Once adopted, the City will be in compliance with MWELO state regulations.
The current version of the Ordinance reflects a wide array of City Staff and Council input. The Ordinance is now
ready for consideration for adoption and will go into effect 30 days after adoption.
Recommended Action: Adopt an ordinance adopting the California Model Water Efficient Landscape
Ordinance.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Craig Schlatter, Community Development Director
Page 32 of 281
Page 1 of 2
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING ARTICLE 6 TO
CHAPTER 1, DIVISION 3 TO ADOPT THE CALIFORNIA MODEL WATER EFFICIENT
LANDSCAPE ORDINANCE.
The City Council of the City of Ukiah hereby ordains as follows:
SECTION ONE. FINDINGS
1.California’s ongoing drought has emphasized the necessity for increased conservation in use
of water.
2.California Assembly Bill 1881 (AB 1881), enacted into law on September 28, 2008, modified
and strengthened a model water efficient landscape ordinance (“MWELO”) for local agencies
to adopt and use for the purpose of reducing water waste associated with irrigation of outdoor
landscaping.
3.AB 1881 required the State Department of Water Resources (“Department”) to provide
guidelines for cities and counties to adopt the MWELO or more stringent local landscape
irrigation ordinances in 2010.
4.The City implemented the MWELO by default and did not expressly adopt it in 2010.
5.Governor Brown’s Drought Executive Order of April 1, 2015 (EO B-29-15), mandated the
Department prepare an update to the state’s MWELO, which the California Water Commission
adopted on July 15, 2015.
6.All cities and counties are required to either adopt the updated MWELO or adopt their own
water efficient landscape ordinance which is at least as stringent and effective in conserving
water as the MWELO.
7.The City has determined adopting the updated MWELO, as may be amended, will benefit the
City and provide clarity to applicants for City entitlements
SECTION TWO.
Article 6 is hereby added to Division 3, Chapter 1, of the Ukiah City Code and shall read as follows:
ARTICLE 6 MODEL WATER EFFICIENT LANDSCAPE ORDINANCE ADOPTION
§3065 ADOPTION OF MODEL WATER EFFICIENT LANDSCAPE ORDINANCE
Except as amended or modified by other provisions of this Division, the City Council hereby adopts
by reference and makes effective within the City, the Model Water Efficient Landscape Ordinance,
ATTACHMENT 1
Page 33 of 281
Page 2 of 2
Sections 490-495, Chapter 2.7, Division 2, Title 23 in the California Code of Regulations, which may
be referred to in this Code as the MWELO, as promulgated by the California Department of Water
Resources, as may be amended from time to time.
SECTION THREE.
1. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published once
in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of
the Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its
adoption and again within fifteen (15) days after its adoption.
2. Effective Date: The ordinance shall become effective thirty (30) days after its adoption.
Introduced by title only on March 16, 2022, by the following roll call vote:
AYES: Councilmembers Orozco, Rodin, Dueñas, and Mayor Brown
NOES: None
ABSENT: Councilmember Crane
ABSTAIN: None
Adopted on _______, 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Jim O. Brown, Mayor
ATTEST:
Kristine Lawler, CMC/City Clerk
Page 34 of 281
Page 1 of 2
Agenda Item No: 7.c.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1502
AGENDA SUMMARY REPORT
SUBJECT: Possible Adoption of an Ordinance Adding Chapter 3 to Division 3 of Ukiah City Code Setting
Forth Procedures for Expediting Permit Processing for Electric Vehicle Charging Systems.
DEPARTMENT: Community
Development PREPARED BY: Matt Keizer, Building Official, Darcy Vaughn,
Assistant City Attorney
PRESENTER: Matt Keizer, Building Official; Darcy Vaughn,
Assistant City Attorney
ATTACHMENTS:
1. EV Submittal Checklist
2. Electric Vehicle Charging System Permit Ordinance
Summary: Council will consider adopting an ordinance setting forth procedures for expediting permit
processing for electric vehicle charging systems.
Background: In 2015, the State of California adopted Assembly Bill 1236 (2015, Chiu, Codified as
Government Code Section 65850.7), which requires local jurisdictions with a population less than 200,000
residents to adopt an ordinance to create an expedited, streamlined permitting process for electric vehicle
charging stations on or before September 30, 2017.
AB 1236 amended Government Code Section 65850.7 to require jurisdictions with a population less than
200,000 residents to establish procedures for expedited, streamlined processes for permitting of electric
vehicle charging stations. The amendments to Section 65850.7 include the requirement for a jurisdiction to
adopt an ordinance for the expedited, streamlined process on or before September 30, 2017. The ordinance is
to include the requirement that a jurisdiction adopt a checklist of requirements with which a permit application
for an electric vehicle charging station will be eligible for expedited review.
This process includes the establishment of a checklist containing objective requirements for the installation of
an electric vehicle charging station and a process for electronic submittal of permit applications. The content of
the checklist requires the permit applicant to check the features of the existing electrical service such as rating
in amperes, system voltage, connected or calculated load, spare capacity in amperes, voltage and ampere
rating of the electric vehicle supply equipment, circuit rating of the electric vehicle supply equipment, location
of the electric vehicle supply equipment, if ventilation is/or is not required, and clearances of the charging
equipment to comply with all applicable building and fire safety laws. The checklist also assists the applicant in
confirming that the location of the electric vehicle supply equipment will comply with any vehicle clearance
requirements in the City’s Zoning Ordinance. Government Code Section 65850.7 requires that a city's
checklist may be based on the “Plug-In Electric Vehicle Infrastructure Permitting Checklist” of the “Zero-
Emission Vehicles in California: Community Readiness Guidebook” of the Governor’s Office of Planning and
Research.
AB 1236 also clarifies that a jurisdiction shall not condition approval of a permit for an electric vehicle charging
station based on the approval of an association as defined in California Civil Code, Section 4080.
Page 35 of 281
Page 2 of 2
At their March 16, 2022 regular meeting, the City Council voted unanimously to introduce by title only an
ordinance to create an expedited, streamlined permitting process for electric vehicle charging stations.
Discussion: The Building Division of the Community Development Department has been implementing the
requirements of AB 1236 since it went into effect in 2015, including the development and use of an objective
checklist (Attachment 1). However, the Ordinance and its requirements were never adopted by the City.
Staff recommends that Council adopt the proposed Ordinance in Attachment 2 adding Chapter 3 to Division 3
of Ukiah City Code setting forth procedures for expediting permit processing for electric vehicle charging
systems. The current version of the Ordinance reflects a wide array of City Staff and Council input. The Ordinance
is now ready for consideration for adoption and will go into effect 30 days after adoption.
Recommended Action: Adopt an Ordinance setting forth procedures for expediting permit processing for
electric vehicle charging systems.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Craig Schlatter, Community Development Director
Page 36 of 281
ELECTRIC VEHICLES SERVICE EQUIPMENT (EVSE) CHECKLIST
Please complete the following information related to permitting and installation of Electric Vehicle Service Equipment
(EVSE) as a supplement to the application for a building permit. This checklist contains the technical aspects of EVSE
installations and is intended to help expedite permitting and use for electric vehicle charging.
Upon this checklist being deemed complete, a permit shall be issued to the applicant. However, if it is determined that
the installation might have a specific adverse impact on public health or safety, additional verification will be required
before a permit can be issued.
This checklist substantially follows the “Plug‐In Electric Vehicle Infrastructure Permitting Checklist” contained in the
Governor’s Office of Planning and Research “Zero Emission Vehicles in California: Community Readiness Guidebook”
and is purposed to augment the guidebook’s checklist.
Job Address: Permit No.
☐ Single‐Family ☐ Multi-Family (Apartment) ☐ Multi-Family (Condominium)
☐ Commercial (Single Business) ☐ Commercial (Multi‐Businesses)
☐ Mixed‐Use ☐ Public Right‐of‐Way
Location and Number of EVSE to be Installed:
Garage ______ Parking Level(s) _____ Parking Lot _____ Street Curb _____
Description of Work:
BUILDING DIVISION
Phone: (707) 467-5786
Schedule Inspections: (707) 463-6739
Email: buildingdivision@cityofukiah.com
Website: www.cityofukiah.com/building-services/
All EVSE equipment must be inspected to verify code compliance, method of installation,
and site placement.
Attachment 1
Page 37 of 281
Applicant Name:
Applicant Phone & email:
Contractor Name: License Number & Type:
Contractor Phone & email:
Owner Name:
Owner Phone & email:
EVSE Charging Level: ☐ Level 1 (120V) ☐ Level 2 (240V) ☐ Level 3 (480V)
Maximum Rating (Nameplate) of EV Service Equipment = ___________ kW
Voltage EVSE = ______ V Manufacturer of EVSE: ___________________________
Mounting of EVSE: ☐ Wall Mount ☐ Pole Pedestal Mount ☐ Other _____________
System Voltage:
☐ 120/240V, 1ϕ, 3W ☐ 120/208V, 3ϕ, 4W ☐ 120/240V, 3ϕ, 4W
☐ 277/480V, 3ϕ, 4W ☐ Other ________________
Rating of Existing Main Electrical Service Equipment = __________ Amperes
Rating of Panel Supplying EVSE (if not directly from Main Service) = ________ Amps
Rating of Circuit for EVSE: __________ Amps / __________ Poles
AIC Rating of EVSE Circuit Breaker (if not Single Family, 400A) = __________ A.I.C.
(or verify with Inspector in field)
Page 38 of 281
Specify Either Connected, Calculated or Documented Demand Load of Existing Panel:
Connected Load of Existing Panel Supplying EVSE = __________ Amps
Calculated Load of Existing Panel Supplying EVSE = __________ Amps
Demand Load of Existing Panel or Service Supplying EVSE = _________ Amps
(Provide Demand Load Reading from Electric Utility)
Total Load (Existing plus EVSE Load) = __________ Amps
For Single Family Dwellings, if Existing Load is not known by any of the above methods, then the Calculated Load
may be estimated using the “Single‐Family Residential Permitting Application Example” in the Governor’s Office of
Planning and Research “Zero Emission Vehicles in California: Community Readiness Guidebook”
https://www.opr.ca.gov
EVSE Rating __________ Amps x 1.25 = __________ Amps = Minimum Ampacity of EVSE Conductor = #
__________ AWG
For Single‐Family: Size of Existing Service Conductors = # __________ AWG or kcmil
- or ‐ : Size of Existing Feeder Conductor
Supplying EVSE Panel = # __________ AWG or kcmil
(or Verify with Inspector in field)
I hereby acknowledge that the information presented is a true and correct representation of existing conditions at the
job site and that any causes for concern as to life‐safety verifications may require further substantiation of information.
Signature of Permit Applicant: ____________________ Date: _______________
Page 39 of 281
Page 1 of 3
ORDINANCE NOXX
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH SETTING FORTH
PROCEDURES FOR EXPEDITING PERMIT PROCESSING FOR ELECTRIC VEHICLE
CHARGING SYSTEMS
The City Council of the City of Ukiah hereby ordains as follows:
SECTION ONE. FINDINGS
1.The State of California and the City of Ukiah has consistently promoted and encouraged the
use of fuel-efficient electric vehicles.
2.The State of California adopted Assembly Bill 1236, which requires local agencies to adopt an
ordinance that creates an expedited and streamlined permitting process for electric vehicle
charging systems.
3.Creation of an expedited, streamlined permitting process for electric vehicle charging stations
would facilitate convenient charging of electric vehicles and help reduce the City’s reliance on
environmentally damaging fossil fuels..
SECTION TWO.
Chapter 3 is hereby added to Division 3 of the Ukiah City Code and shall read as follows:
CHAPTER 3
ELECTRIC VEHICLE CHARGING SYSTEMS
§3090 PURPOSE
The purpose of this Chapter is to promote and encourage the use of electric vehicles by creating an
expedited, streamlined permitting process for electric vehicle charging stations while promoting public
health and safety and preventing specific adverse impacts in the installation and use of such charging
stations. This Chapter is intended to comply with California Government Code Section 65850.7.
§3091 DEFINITIONS
A. “Electric vehicle charging station” or “charging station” means any level of electric vehicle supply
equipment station that is designed and built in compliance with Article 625 of the California Electrical
Code, as it reads on the effective date of this Chapter, and delivers electricity from a source outside
an electric vehicle into a plug-in electric vehicle.
B. “Specific, adverse impact” means a significant, quantifiable, direct, and unavoidable impact, based
on objective, identified, and written public health or safety standards, policies, or conditions as they
existed on the date the permit application was deemed complete.
C. “Electronic submittal” means the utilization of one or more of the following:
1. Electronic mail or email.
2. The internet.
ATTACHMENT 1
Page 40 of 281
Page 2 of 3
3. Facsimile.
§3092 EXPEDITED PERMITTING PROCESS
Consistent with Government Code Section 65850.7, the Building Official shall implement an expedited,
streamlined permitting process for electric vehicle charging stations, and adopt a checklist of all
requirements with which electric vehicle charging stations shall comply with in order to be eligible for
expedited review. The expedited, streamlined permitting process and checklist may refer to the
recommendations contained in the most current version of the “Plug-In Electric Vehicle Infrastructure
Permitting Checklist” of the “Zero-Emission Vehicles in California: Community Readiness Guidebook”
as published by the Governor’s Office of Planning and Research. The City’s checklist shall be
published on the City’s website.
§3093 PERMIT APPLICATION PROCESSING
A. Prior to submitting an application for processing, the applicant shall verify that the installation of an
electric vehicle charging station will not have specific, adverse impact to public health and safety
and building occupants. Verification by the applicant includes but is not limited to: electrical system
capacity and loads; electrical system wiring, bonding and overcurrent protection; building
infrastructure affected by charging station equipment and associated conduits; areas of charging
station equipment and vehicle parking.
B. A permit application that satisfies the information requirements in the City’s adopted checklist shall
be deemed complete and be promptly processed. Upon confirmation by the Building Official that
the permit application and supporting documents meets the requirements of the City adopted
checklist, and is consistent with all applicable laws and health and safety standards, the Building
Official shall, consistent with Government Code Section 65850.7, approve the application and issue
all necessary permits. Such approval does not authorize an applicant to energize or utilize the
electric vehicle charging station until approval is granted by the City. If the Building Official
determines that the permit application is incomplete, he or she shall issue a written correction notice
to the applicant, detailing all deficiencies in the application and any additional information required to
be eligible for expedited permit issuance.
C. Consistent with Government Code Section 65850.7, the Building Official shall allow for electronic
submittal of permit applications covered by this Chapter and associated supporting documentations.
In accepting such permit applications, the Building Official shall also accept electronic signatures on
all forms, applications, and other documentation in lieu of a wet signature by any applicant.
§3094 TECHNICAL REVIEW
A. It is the intent of this Chapter to encourage the installation of electric vehicle charging stations by
removing obstacles to permitting for charging stations so long as the action does not supersede the
Building Official’s authority to address higher priority life-safety situations. If the Building Official
makes a finding based on substantial evidence that the electric vehicle charging station could have
a specific adverse impact upon the public health or safety, as defined in this Chapter, the City may
require the applicant to apply for a use permit.
B. In the technical review of a charging station, consistent with Government Code Section 65850.7, the
Building Official shall not condition the approval for any electric vehicle charging station permit on
the approval of such a system by an association, as that term is defined by Civil Code Section 4080.
Page 41 of 281
Page 3 of 3
§3095 ELECTRIC VEHICLE CHARGING STATION INSTALLATION REQUIREMENTS
A. Electric vehicle charging station equipment shall meet the requirements of the California Electrical
Code, the Society of Automotive Engineers, the National Electrical Manufacturers Association, and
accredited testing laboratories such as Underwriters Laboratories, and rules of the Public Utilities
Commission or a Municipal Electric Utility Company regarding safety and reliability.
B. Installation of electric vehicle charging stations and associated wiring, bonding, disconnecting
means and overcurrent protective devices shall meet the requirements of Article 625 and all
applicable provisions of the California Electrical Code.
C. Installation of electric vehicle charging stations shall be incorporated into the load calculations of all
new or existing electrical services and shall meet the requirements of the California Electrical Code.
Electric vehicle charging equipment shall be considered a continuous load.
D. Anchorage of either floor-mounted or wall-mounted electric vehicle charging stations shall meet the
requirements of the California Building or Residential Code as applicable per occupancy, and the
provisions of the manufacturer’s installation instructions. Mounting of charging stations shall not
adversely affect building elements.
SECTION THREE.
1. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published once
in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of
the Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its
adoption and again within fifteen (15) days after its adoption.
2. Effective Date: The ordinance shall become effective thirty (30) days after its adoption.
Introduced by title only on March 16, 2022, by the following roll call vote:
AYES: Councilmembers Orozco, Rodin, Dueñas, and Mayor Brown
NOES: None
ABSENT: Councilmember Crane
ABSTAIN: None
Adopted on , 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Jim O. Brown, Mayor
ATTEST:
Kristine Lawler, CMC/City Clerk
Page 42 of 281
Page 1 of 1
Agenda Item No: 7.d.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1508
AGENDA SUMMARY REPORT
SUBJECT: Report of Acquisition of Professional Services from Alpha Analytical Laboratories, Inc. in the
Amount of $15,463.10, for Quarterly Water Sampling and Completion of Chemical Examination Reports for the
Ukiah Landfill.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Public Works Director/City Engineer
ATTACHMENTS:
1. Alpha Invoices
Summary: Council will receive a report regarding the acquisition of services for quarterly water sampling and
preparation of chemical examination reports for the Ukiah Landfill.
Background: In accordance with the Waste Discharge Requirements issued by the North Coast Regional
Water Quality Control Board (NCRWQCB), the City is mandated to complete quarterly water sampling and
analysis for the Ukiah Landfill.
Discussion: In compliance with Section 1522 of the City Code, this report is submitted to the City Council for
the purpose of reporting the acquisition of professional consulting services costing more than $10,000. The
Public Works Department requested Alpha Analytical Laboratories, Inc. to conduct quarterly water sampling
and to prepare chemical examination reports for the Ukiah Landfill. Alpha Analytical completed the quarterly
water sampling and produced the chemical examination reports for the amount of $15,463.10. For reference,
please refer to Attachment #1, a copy of the Alpha Analytical invoices. In conjunction with these chemical
examination reports, EBA Engineering analyzes the data to prepare and submit the required detection
monitoring report to the NCRWQCB.
Recommended Action: Receive report of acquisition of professional services from Alpha Analytical
laboratories, Inc. in the amount of $15,463.10 for quarterly water sampling and completion of chemical
examination reports for the Ukiah landfill. The report is submitted pursuant to City Code.
BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 70024500.52100: $433,029.90
PROPOSED BUDGET AMOUNT: 70024500.52100: $15,463.10
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: PO 47789
COORDINATED WITH: Tim Eriksen, Director of Public Works & Jason Benson, Senior Engineer
Page 43 of 281
Ukiah, CA 95482
2022931-UKIAHLF
01/17/22 NET 30
Quantity Analysis/Description Matrix Unit Cost Extended Cost
Ukiah Landfill
300 Seminary Ave
22A2089
Attn:
Bill To:
Order #Receipt Date
02/09/22Date:
Invoice #:
PO/Reference:
Project No:
Terms
Jason Benson Project ID:Monitoring Wells - Quarterly
Monitoring Wells - Quarterly
Alpha Analytical Laboratories, Inc.
5 Water $25.00 $125.00 Total Alkalinity by SM2320B [10 day]
5 Water $48.00 $240.00 Ammonia by SM4500-NH3 C [10 day]
5 Water $25.00 $125.00 Boron Dissolved by EPA 200.7 [10 day]
1 Water $44.00 $44.00 Small Bailer [10 day]
5 Water $25.00 $125.00 Bicarbonate by SM2320B [10 day]
5 Water $25.00 $125.00 Calcium Dissolved by EPA 200.7 [10 day]
5 Water $25.00 $125.00 Carbonate by SM2320B [10 day]
5 Water $30.00 $150.00 Chloride by EPA 300.0 [10 day]
5 Water $30.00 $150.00 Conductivity by SM2510B [10 day]
1 Water $195.00 $195.00 Field Technician [10 day]
1 Water $40.00 $40.00 Filters [10 day]
5 Water $30.00 $150.00 Fluoride by EPA 300.0 [10 day]
1 Water $95.00 $95.00 GeoTracker EDF File [10 day]
5 Water $5.00 $25.00 Handling & Disposal [10 day]
5 Water $25.00 $125.00 Potassium Dissolved by EPA 200.7 [10 day]
5 Water $25.00 $125.00 Magnesium Dissolved by EPA 200.7 [10 day]
1 Water $0.70 $0.70 Miles [10 day]
5 Water $25.00 $125.00 Manganese Dissolved by EPA 200.7 [10 day]
5 Water $25.00 $125.00 Sodium Dissolved by EPA 200.7 [10 day]
1 Water $160.00 $160.00 NB Volatiles by EPA 8260 [10 day]
1 Water $236.00 $236.00 NB Semivolatiles by EPA 8270 [10 day]
5 Water $100.00 $500.00 NB TPH as Diesel/Motor Oil by EPA 8015B [10 day]
5 Water $160.00 $800.00 NB TPH as Gas & VOAs by EPA 8015 & 8260B [10 day]
5 Water $125.00 $625.00 Total Nitrogen (NO2, NO3, TKN & Calc.) [10 day]
5 Water $32.00 $160.00 pH Water by SM4500-H+ B [10 day]
5 Water $30.00 $150.00 Total Dissolved Solids by SM2540C [10 day]
5 Water $30.00 $150.00 Sulfate by EPA 300.0 [10 day]
Page 1 of 2
70024500.52100
3-14-22
ATTACHMENT 1
Page 44 of 281
Ukiah, CA 95482
2022931-UKIAHLF
01/17/22 NET 30
Quantity Analysis/Description Matrix Unit Cost Extended Cost
Ukiah Landfill
300 Seminary Ave
22A2089
Attn:
Bill To:
Order #Receipt Date
02/09/22Date:
Invoice #:
PO/Reference:
Project No:
Terms
Jason Benson Project ID:Monitoring Wells - Quarterly
Monitoring Wells - Quarterly
Alpha Analytical Laboratories, Inc.
5 Water $25.00 $125.00 Turbidity by SM2130B [10 day]
$5,120.70 Invoice Total:
Page 2 of 2Page 45 of 281
Ukiah, CA 95482
2023173-UKIAHLF
01/18/22 NET 30
Quantity Analysis/Description Matrix Unit Cost Extended Cost
Ukiah Landfill
300 Seminary Ave
22A2223
Attn:
Bill To:
Order #Receipt Date
02/11/22Date:
Invoice #:
PO/Reference:
Project No:
Terms
Jason Benson Project ID:Monitoring Wells - Quarterly
Monitoring Wells - Quarterly
Alpha Analytical Laboratories, Inc.
5 Water $25.00 $125.00 Total Alkalinity by SM2320B [10 day]
5 Water $48.00 $240.00 Ammonia by SM4500-NH3 C [10 day]
5 Water $25.00 $125.00 Boron Dissolved by EPA 200.7 [10 day]
1 Water $44.00 $44.00 Small Bailer [10 day]
5 Water $25.00 $125.00 Bicarbonate by SM2320B [10 day]
5 Water $25.00 $125.00 Calcium Dissolved by EPA 200.7 [10 day]
5 Water $25.00 $125.00 Carbonate by SM2320B [10 day]
5 Water $30.00 $150.00 Chloride by EPA 300.0 [10 day]
5 Water $30.00 $150.00 Conductivity by SM2510B [10 day]
1 Water $195.00 $195.00 Field Technician [10 day]
1 Water $40.00 $40.00 Filters [10 day]
5 Water $30.00 $150.00 Fluoride by EPA 300.0 [10 day]
1 Water $95.00 $95.00 GeoTracker EDF File [10 day]
5 Water $5.00 $25.00 Handling & Disposal [10 day]
5 Water $25.00 $125.00 Potassium Dissolved by EPA 200.7 [10 day]
5 Water $25.00 $125.00 Magnesium Dissolved by EPA 200.7 [10 day]
1 Water $0.70 $0.70 Miles [10 day]
5 Water $25.00 $125.00 Manganese Dissolved by EPA 200.7 [10 day]
5 Water $25.00 $125.00 Sodium Dissolved by EPA 200.7 [10 day]
1 Water $160.00 $160.00 NB Volatiles by EPA 8260 [10 day]
1 Water $236.00 $236.00 NB Semivolatiles by EPA 8270 [10 day]
5 Water $100.00 $500.00 NB TPH as Diesel/Motor Oil by EPA 8015B [10 day]
5 Water $160.00 $800.00 NB TPH as Gas & VOAs by EPA 8015 & 8260B [10 day]
5 Water $125.00 $625.00 Total Nitrogen (NO2, NO3, TKN & Calc.) [10 day]
5 Water $32.00 $160.00 pH Water by SM4500-H+ B [10 day]
5 Water $30.00 $150.00 Total Dissolved Solids by SM2540C [10 day]
5 Water $30.00 $150.00 Sulfate by EPA 300.0 [10 day]
Page 1 of 2Page 46 of 281
Ukiah, CA 95482
2023173-UKIAHLF
01/18/22 NET 30
Quantity Analysis/Description Matrix Unit Cost Extended Cost
Ukiah Landfill
300 Seminary Ave
22A2223
Attn:
Bill To:
Order #Receipt Date
02/11/22Date:
Invoice #:
PO/Reference:
Project No:
Terms
Jason Benson Project ID:Monitoring Wells - Quarterly
Monitoring Wells - Quarterly
Alpha Analytical Laboratories, Inc.
5 Water $25.00 $125.00 Turbidity by SM2130B [10 day]
$5,120.70 Invoice Total:
Page 2 of 2Page 47 of 281
Ukiah, CA 95482
2023174-UKIAHLF
01/19/22 NET 30
Quantity Analysis/Description Matrix Unit Cost Extended Cost
Ukiah Landfill
300 Seminary Ave
22A2461
Attn:
Bill To:
Order #Receipt Date
02/11/22Date:
Invoice #:
PO/Reference:
Project No:
Terms
Jason Benson Project ID:Monitoring Wells - Quarterly
Monitoring Wells - Quarterly
Alpha Analytical Laboratories, Inc.
4 Water $25.00 $100.00 Total Alkalinity by SM2320B [10 day]
4 Water $48.00 $192.00 Ammonia by SM4500-NH3 C [10 day]
4 Water $25.00 $100.00 Boron Dissolved by EPA 200.7 [10 day]
1 Water $44.00 $44.00 Small Bailer [10 day]
4 Water $25.00 $100.00 Bicarbonate by SM2320B [10 day]
4 Water $25.00 $100.00 Calcium Dissolved by EPA 200.7 [10 day]
4 Water $25.00 $100.00 Carbonate by SM2320B [10 day]
4 Water $30.00 $120.00 Chloride by EPA 300.0 [10 day]
4 Water $30.00 $120.00 Conductivity by SM2510B [10 day]
1 Water $195.00 $195.00 Field Technician [10 day]
1 Water $40.00 $40.00 Filters [10 day]
4 Water $30.00 $120.00 Fluoride by EPA 300.0 [10 day]
1 Water $95.00 $95.00 GeoTracker EDF File [10 day]
4 Water $5.00 $20.00 Handling & Disposal [10 day]
4 Water $25.00 $100.00 Potassium Dissolved by EPA 200.7 [10 day]
4 Water $25.00 $100.00 Magnesium Dissolved by EPA 200.7 [10 day]
1 Water $0.70 $0.70 Miles [10 day]
4 Water $25.00 $100.00 Manganese Dissolved by EPA 200.7 [10 day]
4 Water $25.00 $100.00 Sodium Dissolved by EPA 200.7 [10 day]
1 Water $160.00 $160.00 NB Volatiles by EPA 8260 [10 day]
4 Water $100.00 $400.00 NB TPH as Diesel/Motor Oil by EPA 8015B [10 day]
4 Water $160.00 $640.00 NB TPH as Gas & VOAs by EPA 8015 & 8260B [10 day]
4 Water $125.00 $500.00 Total Nitrogen (NO2, NO3, TKN & Calc.) [10 day]
4 Water $32.00 $128.00 pH Water by SM4500-H+ B [10 day]
4 Water $30.00 $120.00 Total Dissolved Solids by SM2540C [10 day]
4 Water $30.00 $120.00 Sulfate by EPA 300.0 [10 day]
4 Water $25.00 $100.00 Turbidity by SM2130B [10 day]
Page 1 of 2Page 48 of 281
$4,014.70 Invoice Total:
Page 2 of 2Page 49 of 281
Page 50 of 281
Page 51 of 281
Page 1 of 2
Agenda Item No: 7.e.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1514
AGENDA SUMMARY REPORT
SUBJECT: Approval of Plans and Specifications for the 2022 Slurry Seal of Local Streets and Authorize Staff
to Issue Bids for Specifications No. 22-01.
DEPARTMENT: Public Works PREPARED BY: Daniel Flores, Engineer Technician
PRESENTER: Tim Eriksen, Public Works Director/City Engineer
ATTACHMENTS:
1. Plan - 22-01 2022 Slurry Seal of Local Streets
2. Spec No 22-01 Slurry Seal of Local Streets
Summary: Staff is Requesting Council's Approval of Plans and Specifications No. 22-01 for the 2022 Slurry
Seal of Local Streets.
Background: Per section 22039 of the Public Contracts Code, Staff is requesting Council's approval of Plans
and Specifications number 22-01 for the Slurry Seal of Local Streets. The engineer's estimate, for construction
contract items only, for this project is $335,957, proposed to by paid out of Measure Y funds. Please refer to
Attachment 1, Plans 22-01 - 2022 Slurry Seal of Local Streets, and Attachment 2, Specification 22-01 - 2022
Slurry Seal of Local Streets.
Discussion: The proposed project will rehabilitate pavement with slurry of various local Ukiah streets, as
listed in the plans and specifications.
Slurry seal is the application of a mixture of water, asphalt emulsion, aggregate (very small crushed rock), and
additives to an existing asphalt pavement surface. Slurry seal is applied in order to help preserve and protect
the underlying pavement structure and provide a new driving surface. It is typically applied to streets in
relatively good condition in order to preserve them and prevent more costly reconstruction efforts, and is the
most cost-effective way to extend a street's lifespan.
Other Measure Y-funded projects that are scheduled for this year include the installation of a traffic signal at
Gobbi and Waugh streets and the rehabilitation of South State Street and South Dora Street.
Recommended Action: Approve Plans and Specifications for the 2022 Slurry Seal of Local Streets and
Authorize Staff to Issue Bids for Specification No. 22-01.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager; Tim Eriksen, Director of Public Works/ City
Engineer
Page 52 of 281
Page 2 of 2
Page 53 of 281
SLURRY SEAL OF L OCAL STREETSSPECIFICATION NUMBER 22-01
UKIAH, CALIFORNIAVARIOUS LOCATIONS WITHIN
MARCH 2022
NORTH OAKSTREET
SMITHSTREET
EAST SMITH STREET
WILLOWAVENUE
MASONSTREET
SOUTHBARNES
SOUTHHORTENSESTREETHIGHLANDAVENUE
SOUTH OAKSTREET
NORTH PINESTREET
PARKPLACE
NORTH HOPESTREET
SOUTHSPRINGSTREET
NORTHHORTENSESTREET
MORRISSTREET
NORTHBARNESSTREET
NORTH OAKSTREET
HENRYSTREET
GIBSONSTREET
RUDDOCKAVENUE
PARKCOURT
SCOTTSTREET
WESTSTANDLEYSTREET
MYRONPLACE
NORTHSPRINGSTREET
ST FRANCISWAY
HAZELAVENUE
LIVE OAKAVENUE
HAMILTONSTREET
MAPLEAVENUE
EASTSTANDLEYSTREET
ORRSTREET
DOMINICANWAY
TODDROAD
EVANSSTREET
SIDNIESTREET
DORAAVENUE
CYPRESSAVENUE
CYPRESSAVENUE
FAIRWAYAVENUE
WESTSTANDLEYSTREET
M
C
P
E
A
K
S
T
R
E
E
T
NO
RT
H
S
TAT
E
S
TREET
W E S T C L A Y S T R E E T
LOWGAPROAD
BRUSH STREET
W A L N U T A V E N U E
C LA R A AV E N U E
O
R
R
STREET
MAZZONI STREET
SO
U
TH
O
R
C
H
A
R
D
AV
E
N
U
E
W E S T S T A N D L E Y S T R E E T
O
A
K
P
A
R
K
A
V
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N
U
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N
O
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T
H
P
I
N
E
S
T
R
E
E
T
C L EV ELAND LANES
O
U
T
H
O
A
K
S
T
R
E
E
T
F O R D S T R E E T
MAPLEAVENUE
B E T T Y S T R E E T
S
O
U
T
H
D
O
R
A
S
T
R
E
E
T
W E S T M I L L S T R E E T
M Y S Z K A P L A C E
NORTH
ORCHARD
AVENUE
K I N G SCOURT
H
A
Z
E
L
A
V
E
N
U
E
LIV
E O
A
K A
VE
N
U
E
NORTH
O
A
K
S
T
R
E
E
T
MASON STREET
E A S T P E R K I N S S T R E E T
N
O
R
TH
M
A
IN
S
T
R
E
E
T
N
O
R
T
H
S
C
H
O
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S
T
R
E
E
T
T
H
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M
P
S
O
N
S
T
R
E
E
T
PARKPLACE
S
O
U
T
H
B
A
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N
E
S
S
O
U
T
H
H
O
P
E
S
T
R
E
E
T
H
I
G
H
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N
U
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T
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N
S
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S
T
R
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T
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H
B
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S
H
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U
T
H
B
U
S
H
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N
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H
D
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T
N
O
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T
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T
N
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P
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S
T
R
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E
T
M A G N O L I A S T R E E T
N
O
R
T
H
B
A
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N
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S
S
T
R
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E
T
S
O
U
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H
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C
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L
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T
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T
C
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A
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S
O
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S
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S
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E
T
S
O
U
T
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A
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E
T
N
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P
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N
G
S
T
R
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E
T
W E S T C H U R C H S T R E E T
W
A
R
R
EN
D
R
I
V
E
PE A C H ST REET
N O R TO N S T R E E T
C Y P R E S S A V E N U E
W E S T P E R K I N S S T R E E T
H
O
S
P
I
T
A
L
D
R
I
V
E
W E S T S M I T H S T R E E T
PARKCOURT
W E S T S T E P H E N S O N S T R E E T
S C O T T S T R EET
H E N R Y S T R E E T
M O R R I S
S T R E E T
E A S T S T A N D L E Y
S T R E E T
S N U F F I N
E A S T S M I T H S T R E E T
E A S T
S T E P H E N S O N S T R E E T
C
O
T
T
A
G
E
L
A
N
E
E A S T C L AY S T R E E T
S
O
U
T
H
S
P
R
I
N
G
S
T
R
E
E
T
G R O V E A V E N U E
STELLADRI VE
E L M STREET
RUDDOCKAVENUE
S E M I N A R Y AVENUE
PARKBOULEVARD
M
Y
R
O
N
P
LA
C
E
STFRANCIS
W
A
Y
N
O
R
T
H
S
P
R
I
N
G
S
T
R
E
E
T
M
A
R
Y
L
A
N
E
E CHO W A Y
DO
M
I
N
I
CANWAY
J A C K S O N A V E N U E
H
A
M
I
LT
O
N
S
T
R
E
E
T
E
A
S
T
L
I
C
K
S
T
R
E
E
T
J O N E S S T R E E T
T
O
D
D
R
O
A
D
SIDNIE COURTEVANS S T R E E T
L
E
S
L
I
E
S
T
R
E
E
T
S
I
D
N
I
E
S
T
R
E
E
T
GIORNO AVENUE
D O R A A V E N U E
M
Y
R
O
N
S
T
R
E
E
T
J
O
S
E
P
H
S
TR
E
E
T
H O L D E N S T R E E T
BRIGGS STREET
PLUM DRIVE
GIBSON STREET
JA N I X DRIVE
FAIRWAYAVENUE
PA R K WEST BOULEVARD
GENERAL NOTES:
ALL MATERIALS, WORKMANSHIP AND CONSTRUCTION SHALL CONFORM TOTHE 2010 EDITION OF THE CALTRANS STANDARD PLANS AND SPECIFICATIONS,THESE IMPROVEMENT PLANS AND THE PROJECT SPECIAL PROVISIONS.
CONTRACTOR WILL BE REQUIRED TO ASSUME SOLE AND COMPLETERESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF THEPROJECT, INCLUDING SAFETY OF ALL PROPERTY; THIS REQUIREMENT SHALL BEMADE TO APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKINGHOURS.
CONTRACTOR SHALL CONFINE HOURS OF CONSTRUCTION OPERATION TO 7 A.M.TO 6 P.M. MONDAY THROUGH FRIDAY, UNLESS OTHERWISE APPROVED BY THEENGINEER. CONTRACTOR SHALL REFERENCE EXISTING STRIPING AND MARKINGSPRIOR TO BEGINNING WORK AND SHALL RESTRIPE TO MATCHPRE-CONSTRUCTION STRIPING. SEE TABLE 1 FOR QUANTITIES.
QUANTITIES NOTED FOR SLURRY SEAL ARE BASED ON FIELD MEASUREMENTSAND ARE SHOWN IN TABLE 1.
SLURRY SELECTION
SCALE:CITY APPROVAL BY:DRAWN BY:NOT TO SCALE D.F.DATE:CHECKED BY:MARCH 2022
SPECIFICATION NUMBER:TI M ERI KSEN22-01 DIRECTOR OF PUBLIC WORKS/CITY ENGINEER DRAWING NUMBER:DRAWING FILE:S:\Public Works\PROJECTS\Public Works\2022\Spe c No 22-01 Slurry Seal Local Streets
C I T Y OF U K I A H
SLURRY SEAL OF LOCAL STREETSCOVER SHEET
J.B.
1 OF 3
Page 54 of 281
SLURRY SEAL OF L OCAL STREETSSPECIFICATION NUMBER 22-01
UKIAH, CALIFORNIAVARIOUS LOCATIONS WITHIN
MARCH 2022
GENERAL NOTES:
ALL MATERIALS, WORKMANSHIP AND CONSTRUCTION SHALL CONFORM TOTHE 2010 EDITION OF THE CALTRANS STANDARD PLANS AND SPECIFICATIONS,THESE IMPROVEMENT PLANS AND THE PROJECT SPECIAL PROVISIONS.
CONTRACTOR WILL BE REQUIRED TO ASSUME SOLE AND COMPLETERESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF THEPROJECT, INCLUDING SAFETY OF ALL PROPERTY; THIS REQUIREMENT SHALL BEMADE TO APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKINGHOURS.
CONTRACTOR SHALL CONFINE HOURS OF CONSTRUCTION OPERATION TO 7 A.M.TO 6 P.M. MONDAY THROUGH FRIDAY, UNLESS OTHERWISE APPROVED BY THEENGINEER. CONTRACTOR SHALL REFERENCE EXISTING STRIPING AND MARKINGSPRIOR TO BEGINNING WORK AND SHALL RESTRIPE TO MATCHPRE-CONSTRUCTION STRIPING. SEE TABLE 1 FOR QUANTITIES.
QUANTITIES NOTED FOR SLURRY SEAL ARE BASED ON FIELD MEASUREMENTSAND ARE SHOWN IN TABLE 1.
SLURRY SELECTION
SPECIFICATION NUMBER:22-01 DRAWING NUMBER:2 OF 3
C I T Y O F U K I A H
SLURRY SEAL OF LO CAL STREETSTABLES
S:\Public Works\PROJECTS\Publ i c Works\2022\Spec No 22-01 Slurry Se al Local Streets
TABLE 1: QUANTITIES
SOLID 4" (LF) SOLID 4" (LF)SOLID 8" (LF)SOLID DOUBLE 4" (LF)BROKEN 4" (LF)CROSSWALK (LF)CROSSWALK (LF)DIRECTIONAL ARROW STOP BAR (LF)
LADDER XWALK (SF)
LADDER XWALK (SF)PARKING (T)
WHITE YELLOW WHITE YELLOW YELLOW WHITE YELLOW WHITE WHITE WHITE YELLOW WHITEN. Barnes St.Park Blvd N. Side W. Standley St. 675 26 1,950 80 151 396 13N. Barnes St.S. Side W. Standley St.N. Side W. Perkins St. 210 25 583 24N. Barnes St.S. Side W. Perkins St.N. Side W. Church St. 206 25 572 50 13Cypress Ave.E. Side Live Oak Ave W. Side Hazel Ave 721 34 2,724 68 17Cypress Ave.E Side N. Spring St. W. Side N. Bush St. 786 34 2,969 88 608 68 17 2585 272Dominican Way Maple Ave.End 480 35 1,867 30Dora Ave.E. Side Live Oak Ave W. Side Hazel Ave. 550 33 2,017 120 399 132Dora Ave.E. Side Hazel Ave.W Side N. Spring St. 525 38 2,217 365 90Dora Ave.E Side N. Spring St. N. Side Grove Ave. 735 36 2,940 104 573 144Evans St.N State St.End 502 32 1,785 32Fairway Ave.Maple Ave.End 963 34 3,638 17St. Francis Ct.Maple Ave.End 378 36 1,512 25Gibson St.W. Side Pine St.N Bush St. 268 30 893 15Hamilton St.Clara Ave.Hospital Dr. 431 40 1,916 80 20Hazel Ave.N. Side Cypress Ave.N. Side Dora Ave 360 35 1,400 140Hazel Ave.S. Side Dora Ave.N. Side Grove Ave. 326 35 1,268 140Hazel Ave.S. Side Grove Ave.N. Side Walnut 319 35 1,241 35W. Henry St.N. Dora St. State St. 1,352 24 3,605 192 1N. Highland Ave.W. Standley St.N. Side Perkins St. 198 40 880 14N. Hope St.N. Side W Church St.S. Side W Perkins St. 194 34 733 34N. Hope St.N. Side W. Perkins St.S. Side W. Standley St. 195 32 693 32N. Hope St.N. Side W. Standley St.Smith St. 217 32 772 32N. Hortense St.S. Side W. Standley St. N. Side W. Perkins St. 195 54 1,170 54N. Hortense St.S. Side W. Perkins St.N. Side W. Church St. 195 54 1,170 54Live Oak Ave.Wanut Ave.(TO NEW PORTION)End 1,958 44 9,572 55 1153 200 88Maple Ave.Valley View Dr.W. Side Live Oak Ave. 2,153 36 8,612 252 227 1443 2585Maple Ave.E. Side Live Oak Ave End 1,186 36 4,744 48 18 6Mason St.Clara Ave E Perkins St. 1,735 36 6,940 77 168 1382 86 2 15Myron Pl Ford St. End 468 30 1,560 20N. Oak St.Low Gap Rd N. Side Scott St. 2,060 32 7,324 98 1714N. Oak St.S. Side Scott St.N Side W. Henry St. 696 30 2,320 169 437 64N. Oak St.S. Side W. Henry St.N Side W. Smith St. 212 40 942 198 160N. Oak St.S. Side W. Smith St.N. Side W. Standley St. 210 40 933 35 150 160 15N. Oak St.S. Side W. Standley St.N. Side W. Perkins St. 200 40 889 90 80 160N. Oak St.S Side W. Perkins St.N Side W. Church St. 202 40 898 49 128 160 16Orr St.Bridge Ford St. 465 22 1,137 12Park Place Park Blvd End 498 28 1,549 17Park Ct.Park Place End 278 26 803 N. Pine St.S. Side Scott St.S. Side Grove Ave. 248 57 1,571 114Ruddock Ave.N School St N Oak St. 278 26 803 Sidnie St.Ford St. Clara Ave. 521 30 1,737 30W. Standley St.W. Standley Ct.End (West Side) 1,614 30 5,380 1551W. Standley St.W. Standley Ct.W. Side N. Barnes St. 1,735 26 5,012 95 1538W. Standley St.W. Side N. Barnes St.W. Side Dora St. 1,069 26 3,088 55 748 16W. Standley St.E. Side Dora St.W. Side N. School St. 1,061 27 3,183 392 4 12W. Standley St.E. Side N. Main St.W. Side Mason St. 437 36 1,748 72 18 30W. Smith St. N. Barnes St.W. Side N. Spring St. 551 20 1,224 20W. Smith St.E. Side N. Dora St.W. Side N. School St. 1,056 20 2,347 120 1 20W. Smith St.E. Side School St.New Section of Smith St. 188 20 418 40 2 7W. Smith St.E. Side N. Main St.40 ft. East of N. Main St. 40 27 120 54 4N. Spring St.Cypress Ave.N. Side Dora Ave. 358 32 1,273 80 198 128N. Spring St.S. Side Dora Ave.N. Side Grove Ave. 328 32 1,166 84 202 128N. Spring St.S. Side W. Perkins St.N. Side Church St. 202 54 1,212 55 27Todd Road N Barnes St.Walnut Ave 474 30 1,580 40 87 142 81Willow Ave N. Dora St.E. Side N. Spring St. 523 32 1,860 32Willow Ave W. Side N. Spring St.End of Willow Ave. 175 32 622 16 34,160 1,870 123,082 48 1549 164 688 13263 1972 1290 10 788 5170 272 90TOTAL
THERMOPLASTIC PAVEMENT MARKINGSSTREET SECTIONS
FIELD LENGTH (FT)VARIABLE WIDTH (FT) SLURRY SEAL AREA (SY)
TRAFFIC STRIPING
STREET NAM E FROM TO
Page 55 of 281
SLURRY SEAL OF L OCAL STREETSSPECIFICATION NUMBER 22-01
UKIAH, CALIFORNIAVARIOUS LOCATIONS WITHIN
MARCH 2022
GENERAL NOTES:
ALL MATERIALS, WORKMANSHIP AND CONSTRUCTION SHALL CONFORM TOTHE 2010 EDITION OF THE CALTRANS STANDARD PLANS AND SPECIFICATIONS,THESE IMPROVEMENT PLANS AND THE PROJECT SPECIAL PROVISIONS.
CONTRACTOR WILL BE REQUIRED TO ASSUME SOLE AND COMPLETERESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF THEPROJECT, INCLUDING SAFETY OF ALL PROPERTY; THIS REQUIREMENT SHALL BEMADE TO APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKINGHOURS.
CONTRACTOR SHALL CONFINE HOURS OF CONSTRUCTION OPERATION TO 7 A.M.TO 6 P.M. MONDAY THROUGH FRIDAY, UNLESS OTHERWISE APPROVED BY THEENGINEER. CONTRACTOR SHALL REFERENCE EXISTING STRIPING AND MARKINGSPRIOR TO BEGINNING WORK AND SHALL RESTRIPE TO MATCHPRE-CONSTRUCTION STRIPING. SEE TABLE 1 FOR QUANTITIES.
QUANTITIES NOTED FOR SLURRY SEAL ARE BASED ON FIELD MEASUREMENTSAND ARE SHOWN IN TABLE 1.
SLURRY SELECTION
SPECIFICATION NUMBER:22-01 DRAWING NUMBER:3 OF 3
C I T Y OF U K I A H
SLURRY SEAL OF LOCAL STREETSTABLES
S:\Publ i c Works\PROJECTS\Public Works\2022\Spec No 22-01 Slurry Seal Local Streets
TABLE 2: QUANTITIES
STOP MARKING (EA.)PARKING STALL 25 M PH SIGN
WHITE -WHITE
N. Barnes St.Park Blvd N. Side W. Standley St. 675 26 1,950 4 6 1N. Barnes St.S. Side W. Standley St.N. Side W. Perkins St. 210 25 583 2 2N. Barnes St.S. Side W. Perkins St.N. Side W. Church St. 206 25 572 1 2Cypress Ave.E. Side Live Oak Ave W. Side Hazel Ave 721 34 2,724 1 5 2Cypress Ave.E Side N. Spring St. W. Side N. Bush St. 786 34 2,969 2 6 2Dominican Way Maple Ave.End 480 35 1,867 4 2 1Dora Ave.E. Side Live Oak Ave W. Side Hazel Ave. 550 33 2,017 5 2Dora Ave.E. Side Hazel Ave.W Side N. Spring St. 525 38 2,217 1 2 2Dora Ave.E Side N. Spring St. N. Side Grove Ave. 735 36 2,940 2 2 2Evans St.N State St.End 502 32 1,785 2 4 1Fairway Ave.Maple Ave.End 963 34 3,638 3 3 1St. Francis Ct.Maple Ave.End 378 36 1,512 2 5 1Gibson St.W. Side Pine St.N Bush St. 268 30 893 1 1Hamilton St.Clara Ave.Hospital Dr. 431 40 1,916 2 2Hazel Ave.N. Side Cypress Ave.N. Side Dora Ave 360 35 1,400 1 5 1Hazel Ave.S. Side Dora Ave.N. Side Grove Ave. 326 35 1,268 2 2Hazel Ave.S. Side Grove Ave.N. Side Walnut 319 35 1,241 2 2W. Henry St.N. Dora St. State St. 1,352 24 3,605 5 14 2N. Highland Ave.W. Standley St.N. Side Perkins St. 198 40 880 1 2 1N. Hope St.N. Side W Church St.S. Side W Perkins St. 194 34 733 2N. Hope St.N. Side W. Perkins St.S. Side W. Standley St. 195 32 693 2N. Hope St.N. Side W. Standley St.Smith St. 217 32 772 2N. Hortense St.S. Side W. Standley St. N. Side W. Perkins St. 195 54 1,170 2N. Hortense St.S. Side W. Perkins St.N. Side W. Church St. 195 54 1,170 2Live Oak Ave.Wanut Ave.(TO NEW PORTION)End 1,958 44 9,572 7 13Maple Ave.Valley View Dr.W. Side Live Oak Ave. 2,153 36 8,612 11 10 1Maple Ave.E. Side Live Oak Ave End 1,186 36 4,744 1 8 1Mason St.Clara Ave E Perkins St. 1,735 36 6,940 8 14 3 9Myron Pl Ford St. End 468 30 1,560 1 1N. Oak St.Low Gap Rd N. Side Scott St. 2,060 32 7,324 9 10 2 4N. Oak St.S. Side Scott St.N Side W. Henry St. 696 30 2,320 2 3 1N. Oak St.S. Side W. Henry St.N Side W. Smith St. 212 40 942 1N. Oak St.S. Side W. Smith St.N. Side W. Standley St. 210 40 933 2 1N. Oak St.S. Side W. Standley St.N. Side W. Perkins St. 200 40 889 1 2 2N. Oak St.S Side W. Perkins St.N Side W. Church St. 202 40 898 1Orr St.Bridge Ford St. 465 22 1,137 2 1Park Place Park Blvd End 498 28 1,549 1 5 1Park Ct.Park Place End 278 26 803 2N. Pine St.S. Side Scott St.S. Side Grove Ave. 248 57 1,571 1 1Ruddock Ave.N School St N Oak St. 278 26 803 2Sidnie St.Ford St. Clara Ave. 521 30 1,737 1 2W. Standley St.W. Standley Ct.End (West Side) 1,614 30 5,380 2 5W. Standley St.W. Standley Ct.W. Side N. Barnes St. 1,735 26 5,012 6 16W. Standley St.W. Side N. Barnes St.W. Side Dora St. 1,069 26 3,088 2 8 1W. Standley St.E. Side Dora St.W. Side N. School St. 1,061 27 3,183 4 10 2W. Standley St.E. Side N. Main St.W. Side Mason St. 437 36 1,748 1W. Smith St.N. Barnes St.W. Side N. Spring St. 551 20 1,224 1 2W. Smith St.E. Side N. Dora St.W. Side N. School St. 1,056 20 2,347 3 9 3W. Smith St.E. Side School St.New Section of Smith St. 188 20 418 1W. Smith St.E. Side N. Main St.40 ft. East of N. Main St. 40 27 120 1 3 1N. Spring St.Cypress Ave.N. Side Dora Ave. 358 32 1,273 4 1N. Spring St.S. Side Dora Ave.N. Side Grove Ave. 328 32 1,166 2 2N. Spring St.S. Side W. Perkins St.N. Side Church St. 202 54 1,212 1 1Todd Road N Barnes St.Walnut Ave 474 30 1,580 1 3 3Willow Ave N. Dora St.E. Side N. Spring St. 523 32 1,860 1 1 2Willow Ave W. Side N. Spring St.End of Willow Ave. 175 32 622 1 1 1 34,160 1,870 123,082 92 210 78 9 4
MH (EA)
QUANTITIES
STREET NAME FROM TO
REFLECTIV E M ARKERS (EA)
ST REET SECTIONS
FIELD LENGTH (FT)VARIABLE WIDTH (FT)
SLURRY SEAL AREA (SY)
BLUE
PAVEMENT MARKINGSPAVEMENT MARKERS
VALVE / M ON. / SCO (EA)
2
1
TOT AL
1112112
11
1
1
1
133315
111
11
112242
1156
1111
Page 56 of 281
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
SPECIAL PROVISIONS
FOR
SLURRY SEAL OF LOCAL STREETS
SPECIFICATION NO. 22-01
CITY OF UKIAH
DEPARTMENT OF PUBLIC WORKS
300 Seminary Avenue
Ukiah, California 95482-5400
Bids Open: XXXX
2:00 p.m.
Office of City Clerk
Page 57 of 281
SLURRY SEAL OF LOCAL STREETS Spec NO. 22-01
ii
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
CITY COUNCIL:
JIM BROWN – MAYOR
JOSEFINA DUEÑAS – VICE-MAYOR
DOUGLAS F. CRANE – COUNCIL MEMBER
MARI RODIN – COUNCIL MEMBER
JUAN OROZCO – COUNCIL MEMBER
SAGE SANGIACOMO – CITY MANAGER
TIM ERIKSEN - DIRECTOR OF PUBLIC WORKS / CITY ENGINEER
MARY HORGER – PROCUREMENT MANAGER
KRISTINE LAWLER – CITY CLERK
R. ALLEN CARTER - CITY TREASURER
Approved by:
_______________________________
Tim Eriksen
Director of Public W orks / City Engineer
Page 58 of 281
SLURRY SEAL OF LOCAL STREETS Spec NO. 22-01
iii
CIT Y OF UKIAH
DEPART MENT OF PUBLIC W ORKS
March 2022
TABLE OF CONTENTS
PAGE
NOTICE TO BIDDERS
INSTRUCTIONS TO BIDDERS .................................................................................................................... 1
GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS ............................................ 5
1-01. Definitions
1-02. Examinations of Plans, Special Provisions and Site of Work
1-03. Proposal
1-04. Withdrawal of Bids
1-05. Public Opening of Bids
1-06. Bid Guaranty
1-07. Qualification of Bidders
1-08. Disqualification of Bidders
1-09. Identification of Subcontractors
1-10. General Provisions of the Standard Specifications
SECTION 2. AWARD AND EXECUTION OF CONTRACT ........................................................................ 7
2-01. Award of Contract
2-02. Return of Proposal Guaranties
2-03. Execution of Contract
SECTION 3. SCOPE AND INTENT OF CONTRACT ................................................................................. 7
3-01. Effect of Inspection and Payments
3-02. Effect of Extension of Time
3-03. Extra Work
3-04. Assignment of Contract
3-05. Subcontractors
3-06. Interpretation of Special Provisions and Drawings
3-07. Liability of City Officials
3-08. Dispute Resolution
SECTION 4. BONDS ................................................................................................................................... 8
4-01. Faithful Performance Bond
4-02. Material and Labor Bond
4-03. Defective Material and Workmanship Bond
4-04. Notification of Surety Companies
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS ....................................................... 9
5-01. Minimum Scope of Insurance
5-02. Minimum Limits of Insurance
5-03. Deductibles and Self-Insured Retentions
5-04. Other Insurance Provisions
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SLURRY SEAL OF LOCAL STREETS Spec NO. 22-01
iv
5-05. Acceptability of Insurers
5-06. Verification of Coverage
5-07. Subcontractors
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR..................................................... 10
6-01. Legal Address of Contractor
6-02. Office of Contractor at Site
6-03. Attention to Work
6-04. Liability of Contractor
6-05. Protection of Persons and Property
6-06. Protection of City Against Patent Claims
6-07. Protection of Contractor's Work Property
6-08. Regulations and Permits
6-09. Construction Utilities
6-10. Approval of Contractor's Plans
6-11. Suggestions to the Contractor
6-12. Termination of Unsatisfactory Subcontracts
6-13. Preservation of Stakes and Marks
6-14. Assistance to Engineer
6-15. Removal of Condemned Materials and Structures
6-16. Proof of Compliance with Contract
6-17. Errors and Omissions
6-18. Cooperation
6-19. Right of Contractor to Stop Work
6-20. Hiring and Dismissal of Employees
6-21. Wage Rates
6-22. Cleaning Up
6-23. Guaranty
6-24. Public Notification
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY ...................................................................... 16
7-01. Authority of the Engineer
7-02. Inspection
7-03. Surveys
7-04. Rights-of-Way
7-05. Retention of Imperfect Work
7-06. Changes in the Work
7-07. Additional Drawings by City
7-08. Additional and Emergency Protection
7-09. Suspension of Work
7-10. Right of City to Terminate Contract
7-11. Use of Completed Portions
SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT ............................................................ 18
8-01. General Quality
8-02. Quality in Absence of Detailed Specifications
8-03. Materials and Equipment Specified by Name
8-04. Source of Materials
8-05. Storage of Materials
8-06. Drawings, Samples and Tests
SECTION 9. PROSECUTION OF WORK ................................................................................................. 19
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SLURRY SEAL OF LOCAL STREETS Spec NO. 22-01
v
9-01. Equipment and Methods
9-02. Time of Completion
9-03. Avoidable Delays
9-04. Unavoidable Delays
9-05. Notice of Delays
9-06. Extension of Time
9-07. Unfavorable Weather and Other Conditions
9-08. Saturday, Sunday, Holiday and Night Work
9-09. Hours of Labor
SECTION 10. PAYMENT ........................................................................................................................... 20
10-01. Certification by Engineer
10-02. Progress Estimates and Payment
10-03. Substitution of Securities
10-04. Acceptance
10-05. Final Estimate and Payment
10-06. Delay Payments
10-07. Extra Work and Work Omitted
10-08. Compensation for Extra Work or Work Omitted
10-09. Compensation to the City for Extension of Time
10-10. Liquidated Damages for Delay
SECTION 11. MISCELLANEOUS ............................................................................................................. 23
11-01. Notice
11-02. Computation of Time
11-03 Claims Procedure Required by Public Contract Code Section 9204
11-04. Litigation and Forum Selection
11-05. Waiver
TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION ................................................................................................ 27
12-01. Arrangement of Technical Specifications
12-02. Arrangement of Plans
12-03. Business Licenses
12-04. Permits
12-05. Standard Specifications and Standard Plans
12-06. Temporary Facilities
12-07. Public Convenience and Safety
12-08. Maintaining Traffic
12-09. Traffic Control System for Street Closure
12-10. Stream Pollution
12-11. Warranties
12-12. Utilities
12-13. Dust Control
12-14. Noise Control
12-15. Watering
12-16. Preconstruction Conference
12-17. Progress Schedule
12-18. Safety Requirements
SECTION 13. CONSTRUCTION DETAILS ............................................................................................... 31
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SLURRY SEAL OF LOCAL STREETS Spec NO. 22-01
vi
13-01. Location and Scope of Work
13-02. Existing Highway Facilities
13-03. Preservation of Property
13-04. Watering
13-05. Utility Boxes
13-06. Slurry Seal (TYPE I)
13-07. Slurry Seal (TYPE II)
13-08. General – Slurry Seal
13-09. Traffic Striping
13-10. Removal of Stripes and Markings
13-11. Thermoplastic Pavement Markings
13-12. Pavement Markings
13-13. Pavement Markers
13-14. Reflective Pavement Markers (Blue)
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS ............................................................... 36
14-01. Provisions to be excluded from General Conditions
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS .................................................................. 36
15-01. Provisions of General Conditions to be Amended
CERTIFICATES AND DOCUMENTS
BID SUBMITTAL CHECKLIST .................................................................................................................... 37
PROPOSAL ........................................................................................................................................... 38
BIDDING SCHEDULE ................................................................................................................................. 39
FAIR EMPLOYMENT PRACTICES CERTIFICATION ............................................................................... 41
WORKER'S COMPENSATION CERTIFICATE .......................................................................................... 42
CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT ................................................................. 43
LIST OF PROPOSED SUBCONTRACTORS ............................................................................................. 44
STATEMENT OF EXPERIENCE OF BIDDER ............................................................................................ 45
SIGNATURE OF BIDDER ........................................................................................................................... 46
BIDDER'S BOND ........................................................................................................................................ 47
NON-COLLUSION AFFIDAVIT ................................................................................................................... 48
AGREEMENT ........................................................................................................................................... 49
INDEMNIFICATION AGREEMENT ............................................................................................................ 53
EXAMPLE BOND FORMS .......................................................................................................................... 54
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND .......... 59
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SLURRY SEAL OF LOCAL STREETS Spec NO. 22-01
vii
DEFECTIVE MATERIAL AND W ORKMANSHIP (MAINTENANCE) BOND .............................................. 60
INSURANCE CERTIFICATES AND ENDORSEMENT FORMS
APPENDICES:
Page 63 of 281
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
NOTICE TO BIDDERS FOR SLURRY SEAL OF LOCAL STREETS SPECIFICATION NO. 22-01
NOTICE IS HEREBY GIVEN that sealed standard proposals for SLURRY SEAL OF LOCAL STREETS will be
received at the Office of the City Clerk, Ukiah Civic Center, 300 Seminary Avenue, Ukiah California until 2:00
p.m. on XXXX at which time, or as soon thereafter as possible, they will be publicly opened and read. Bids shall
be addressed to the City Clerk and shall be endorsed SLURRY SEAL OF LOCAL STREETS” Bids are required
for the entire work described herein. No fax bids will be accepted.
ENGINEER'S ESTIMATE OF QUANTITIES
ITEM
NO. QUANTITY UNIT DESCRIPTION
Engineer's Estimate
UNIT TOTAL
PRICE
1 1 LS Traffic Control $15,000.00 $15,000.00
2 123,082 SY Slurry Seal $1.85 $227,701.70
3 1,549 LF Solid Yellow 4" Traffic Stripe $2.00 $3,098.00
4 48 LF Solid White 4" Traffic Stripe $2.00 $96.00
4 688 LF Solid Double Yellow 4" Traffic Stripe $2.00 $1,376.00
5 13,263 LF Broken Yellow 4" Traffic Stripe $2.00 $26,526.00
6 164 LF Solid White 8" Stripe $2.00 $328.00
7 1,972 LF Thermoplastic White Crosswalk $6.00 $11,832.00
8 1,290 LF Thermoplastic Yellow Crosswalk $6.00 $7,740.00
9 5,422 SF Thermoplastic Ladder Crosswalk $6.00 $32,532.00
10 788 LF Thermoplastic Stop Bar $6.00 $4,728.00
11 1 LS Thermoplastic Pavement Markings $1,000.00 $1,000.00
12 1 LS Pavement Markings $3,800.00 $3,800.00
13 1 LS Pavement Markers $200.00 $200.00
Plans and Special Provisions may also be downloaded at no charge from the City’s website at
www.cityofukiah.com/purchasing. Contact Mary Horger, Procurement Manager, City of Ukiah, 300 Seminary
Avenue, Ukiah, California 95482-5400. No bid will be considered unless it is made on the forms furnished by
the City and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as
required by law. Further information regarding the work or these specifications can be obtained by calling Mary
Horger at (707) 463-6233 or at fax phone (707) 313-3621.
The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion, the
lowest responsive bid by a responsible bidder and which it deems in the best interest of the City to accept. The
City Council also reserves the right, but not the obligation, to waive any irregularity or failure to strictly comply
with the bidding requirements that the City determines in the reasonable exercise of its discretion does not
provide the bidder with a competitive advantage over other bidders.
No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with
the Department of Industrial Relations (“DIR”) pursuant to Labor Code section 1725.5 except as allowed under
Labor Code section 1771.1(a). The prime contractor shall be responsible for posting job site notices as
prescribed by regulation. This project is subject to compliance monitoring and enforcement by the DIR.
Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of
California, the DIR Director has ascertained the general prevailing rate of wages for straight time, overtime,
Saturdays, Sundays and Holidays including employer payment for health and welfare, vacation, pension and
similar purposes for the City of Ukiah. Copies of the General Prevailing Wage Determination are available on
the Internet at web address: http://www.dir.ca.gov/DLSR/PWD/ the prime contractor for the work herein shall
Page 64 of 281
possess a current, valid State of California, Class A (General Engineering) Contractor's License. Pursuant to
California Public Contract Code §22300, this contract includes provisions that allow substitutions of certain types
of securities in lieu of the City withholding a portion of the partial payments due the Contractor to insure
performance under this contract.
By order of the City Council, City of Ukiah, County of Mendocino, State of California.
Dated: ________________________ ________________________________________
Kristine Lawler, City Clerk, City of Ukiah, California
PUBLISH TWO TIMES:
INSTRUCTIONS TO BIDDERS
SLURRY SEAL OF LOCAL STREETS shall be performed in accordance with the Plans and Special Provisions
therefor adopted, to which special reference is hereby made.
Each bidder must supply all the information required by the bid documents and Special Provisions.
Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will
not be discriminated against on the grounds of race, color or national origin in consideration for an award of any
contract entered into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of
employment. However, the employment of women shall not diminish the standards or requirements for the
employment of minorities.
All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the
City of Ukiah amounting to 10 percent of the bid, or by a bond in said amount and signed by the bidder and a
corporate surety, payable to said City. Said check shall be forfeited, or said bond shall become payable to said
City in case the bidder depositing the same does not, within fifteen (15) days after written notice that the contract
has been awarded to him: (a) enter into a contract with the City and (b) furnish certificates of insurance and
endorsements, a bond of faithful performance and a payment bond as described in the Special Provisions.
No bidder shall withdraw his or her bid for a period of thirty (30) calendar days after the date set by the City for
the opening thereof.
The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License prior to the
start of any work.
The Contractor shall furnish a project schedule to the Engineer prior to the start of any work and start work as
scheduled.
The work is to be completed within fifteen (15) calendar days. The Contractor will pay to the City the sum of five
hundred ($500.00) dollars per day for each and every calendar day’s delay beyond the time prescribed.
The staff shall notify a bidder by telephone, email or fax, if it intends to recommend the rejection of the bidder’s
bid. Any bid protest must be filed with the City Clerk not more than five calendar days following the bid
opening, or 2 calendar days following notice that staff is recommending the rejection of a bid. If any such
timely written protest is filed, all bidders shall be provided a copy of the protest within 2 calendar days of its
receipt, which may be delivered to the bidders as an email attachment or by fax. All such bidders may file with
the City Manager a written objection or other response to the protest.
All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the
City Council at its next regular meeting occurring not less than 12 calendar days following the bid opening. The
City Council will resolve the bid protest at that meeting based on the written protest, any staff recommendation
and all timely written objections and responses. In accordance with the Brown Act, any person may address the
City Council on this item during the meeting. The City Council action on the protest shall represent a final decision
by the City on the protest.
Examination of Site, Drawings, Etc.
Each bidder shall visit the site of the proposed work and fully acquaint himself with local conditions, construction
and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the
execution of the work under the Contract. Bidders shall thoroughly examine and be familiar with the Plans and
Page 65 of 281
SLURRY SEAL OF LOCAL STREETS 10 Spec NO. 22-01
Special Provisions. The failure of any bidder to receive or examine any form, instrument, addendum, or other
document, or to visit the site and acquaint himself with conditions there existing, shall in no way relieve the
bidder from any obligation with respect to his or her proposal or to the contract. The drawings for the work show
conditions as they are supposed or believed by the Engineer to exist; but, it is neither intended nor shall it be
inferred that the conditions as shown thereon constitute a representation by the Engineer, the City or its officers
that such conditions are actually existent, nor shall the City, the Engineer or any of their officers or
representatives be liable for any loss sustained by the Contractor as a result of a variance between the conditions
shown on the drawings and the conditions actually revealed during the progress of the work or otherwise.
The bidder's attention is directed to the possible existence of obstructions and public improvements within the
limits of the work or adjacent thereto, which may or may not be shown on the Drawings. Any bid shall take into
consideration that conditions may exist underground or otherwise that are not known to the City or easily
detected during a site inspection that could impact the time or cost of completing the project. The City expects
the bids to anticipate such conditions so that it can know for budgeting and other purposes the total cost to
complete the project before accepting a bid and undertaking the legal obligation to construct the project. In
awarding the contract the City relies on the contractor’s representation that its bid anticipates differing site
conditions and the additional time or cost that such conditions may necessitate.
The bidder shall investigate to his or her satisfaction the conditions to be encountered, the character, quality and
quantities of work to be performed and materials to be furnished and the requirements of the Plans, Special
Provisions, Standard Specifications, Standard Plans, and Contract Documents. The submission of a proposal
shall be considered conclusive evidence that the bidder has made such examination and has accepted the
project workplace as a safe workplace to perform the work of the Contract.
Bidder Inquiries and Questions
Inquiries and questions must be submitted in writing via fax or email to the following designated contact person:
Mary Horger, Procurement Manager
Fax: (707) 313-3621
Email: mhorger@cityofukiah.com
The City reserves the right to not respond to inquiries or questions submitted within 3 business days of the bid
opening.
Page 66 of 281
SLURRY SEAL OF LOCAL STREETS 11 Spec NO. 22-01
Location of the Work
All of the work to be performed is within the City of Ukiah.
N. Barnes St. Park Blvd N. Side W. Standley St.
N. Barnes St. S. Side W. Standley St. N. Side W. Perkins St.
N. Barnes St. S. Side W. Perkins St. N. Side W. Church St.
Cypress Ave. E. Side Live Oak Ave W. Side Hazel Ave
Cypress Ave. E Side N. Spring St. W. Side N. Bush St.
Dominican Way Maple Ave. End
Dora Ave. E. Side Live Oak Ave W. Side Hazel Ave.
Dora Ave. E. Side Hazel Ave. W Side N. Spring St.
Dora Ave. E Side N. Spring St. N. Side Grove Ave.
Evans St. N State St. End
Fairway Ave. Maple Ave. End
St. Francis Ct. Maple Ave. End
Gibson St. W. Side Pine St. N Bush St.
Hamilton St. Clara Ave. Hospital Dr.
Hazel Ave. N. Side Cypress Ave. N. Side Dora Ave
Hazel Ave. S. Side Dora Ave. N. Side Grove Ave.
Hazel Ave. S. Side Grove Ave. N. Side Walnut
W. Henry St. N. Dora St. State St.
N. Highland Ave. W. Standley St. N. Side Perkins St.
N. Hope St. N. Side W Church St. S. Side W Perkins St.
N. Hope St. N. Side W. Perkins St. S. Side W. Standley St.
N. Hope St. N. Side W. Standley St. Smith St.
N. Hortense St. S. Side W. Standley St. N. Side W. Perkins St.
N. Hortense St. S. Side W. Perkins St. N. Side W. Church St.
Live Oak Ave. Wanut Ave.(TO NEW
PORTION) End
Maple Ave. Valley View Dr. W. Side Live Oak Ave.
Maple Ave. E. Side Live Oak Ave End
Mason St. Clara Ave E Perkins St.
Myron Pl Ford St. End
N. Oak St. Low Gap Rd N. Side Scott St.
N. Oak St. S. Side Scott St. N Side W. Henry St.
N. Oak St. S. Side W. Henry St. N Side W. Smith St.
N. Oak St. S. Side W. Smith St. N. Side W. Standley St.
N. Oak St. S. Side W. Standley St. N. Side W. Perkins St.
N. Oak St. S Side W. Perkins St. N Side W. Church St.
Orr St. Bridge Ford St.
Park Place Park Blvd End
Park Ct. Park Place End
N. Pine St. S. Side Scott St. S. Side Grove Ave.
Ruddock Ave. N School St N Oak St.
Page 67 of 281
SLURRY SEAL OF LOCAL STREETS 12 Spec NO. 22-01
Sidnie St. Ford St. Clara Ave.
W. Standley St. W. Standley Ct. End (West Side)
W. Standley St. W. Standley Ct. W. Side N. Barnes St.
W. Standley St. W. Side N. Barnes St. W. Side Dora St.
W. Standley St. E. Side Dora St. W. Side N. School St.
W. Standley St. E. Side N. Main St. W. Side Mason St.
W. Smith St. N. Barnes St. W. Side N. Spring St.
W. Smith St. E. Side N. Dora St. W. Side N. School St.
W. Smith St. E. Side School St. New Section of Smith St.
W. Smith St. E. Side N. Main St. 40 ft. East of N. Main St.
N. Spring St. Cypress Ave. N. Side Dora Ave.
N. Spring St. S. Side Dora Ave. N. Side Grove Ave.
N. Spring St. S. Side W. Perkins St. N. Side Church St.
Todd Road N Barnes St. Walnut Ave
Willow Ave N. Dora St. E. Side N. Spring St.
Willow Ave W. Side N. Spring St. End of Willow Ave.
GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS
1-01. Definitions. Whenever any word or expression defined in this section, or pronoun used in its stead, occurs
in these contract documents, it shall have and is mutually understood to have the meaning given:
a. "City of Ukiah" or "City" shall mean the City of Ukiah, Mendocino County, California, acting
through its City Council or any other board, body, official or officials to which or to whom the
power belonging to the Council shall by virtue of any act or acts, hereafter pass or be held to
appertain.
b. "Engineer" shall mean the Engineer duly and officially appointed by the City to supervise and
direct the work of construction under this contract, acting personally or through agents or
assistants duly authorized by him, such agents or assistants acting within the scope of the
particular duties entrusted to them.
c. "Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or
appointed by the Engineer, limited to the particular duties entrusted to him or her or them.
d. "Contractor" shall mean the party entering into contract with the City of Ukiah for the
performance of work covered by this contract and his or her authorized agents or legal
representatives.
e. "Date of signing of contract" or words equivalent thereto, shall mean the date upon which this
contract, with the signature of the Contractor affixed, together with the prescribed bonds, shall
be or shall have been delivered to the City or its duly authorized representatives.
f. "Day" or "days", unless herein otherwise expressly defined, shall mean a calendar day or days
of twenty-four hours each.
g. "The work" shall mean and include all the work specified, indicated, shown or contemplated in
the contract to construct the improvement, including all alterations, amendments or extensions
thereto made by contract change order or other written orders of the Engineer.
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h. "Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which
may have been prepared by or on behalf of the City, as a basis for proposals, when duly signed
and made a part of this contract by incorporation or reference, 2) all drawings submitted in
pursuance of the terms of this contract by the successful bidder with his or her proposal and by
the Contractor to the City if and when approved by the Engineer and 3) all drawings submitted
by the Engineer to the Contractor during the progress of the work as provided for herein.
i. Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be
understood that reference to the drawings accompanying these Special Provisions is made
unless stated otherwise.
Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be
understood that the direction, requirements, permission, approval or acceptance of the Engineer
is intended unless stated otherwise.
As used herein, "provide" or "install" shall be understood to mean "provide or install complete
in place", that is, "furnish and install". "Shall" is mandatory; "may" is permissive.
1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the
Proposal, Plans, Special Provisions, Contract forms and the site of the work contemplated therefor. It will be
assumed that the bidder has investigated to his or her satisfaction the conditions to be encountered and the
character, quality and requirements of all Plans, Special Provisions, Standard Specifications, and Standard
Plans involved.
1-03. Proposal. Bids shall be made on the blank forms prepared by the City. All bids shall give the prices bid,
both in writing and in figures and shall be signed by the bidder or his or her authorized representative, with his
or her address. If the bid is made by an individual or partner, his or her name and the post office address of his
or her business or partnership, along with his or her signature or the signature of one or more partners must be
shown; if made by a corporation, the bid shall show the name of the state under the laws of which the corporation
is chartered, the name of the corporation and the title of the person who signs on behalf of the corporation.
Each proposal shall be enclosed in a sealed envelope, endorsed as specified in the notice to bidders. Bidders
are warned against making erasures or alterations of any kind and proposals which contain omissions, erasures,
conditions, alterations, additions not called for, additional proposals or irregularities of any kind may be rejected.
1-04. Withdrawal of Bids. Any bid may be withdrawn at any time prior to the hour fixed in the notice to bidders
for the openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized
representative, for the withdrawal of such bid is filed with the City. The withdrawal of a bid will not prejudice the
right of a bidder to file a new bid.
1-05. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the
notice to bidders. Bidders or their agents are invited to be present.
1-06. Bid Guaranty. Each bid must be accompanied by a certified check, cashier's check or bidder's bond
executed by an admitted surety insurer, payable to the order of the City of Ukiah in an amount not less than 10
percent of the bid as a guarantee that the bidder will enter into a contract, if awarded the work.
1-07. Qualification of Bidders. No contractor or subcontractor may be listed on a bid proposal for a public
works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only
under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work
on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial
Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site
notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions
Code and shall be skilled and regularly engaged in the general class or type of work called for under this contract.
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A statement setting forth this experience and business standing shall be submitted by each bidder on the form
provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory
evidence that he or she has the requisite experience and ability and that he or she has sufficient capital, facilities
and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the
manner agreed.
In determining the degree of responsibility to be credited to a bidder, the City may weigh evidence that the bidder
or his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts
of like nature and magnitude or comparable difficulty at similar rates of progress.
1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or
association, under the same or different names, will not be considered. Reasonable grounds for believing that
any bidder is financially interested in more than one bid for the work will cause the rejection of all bids in which
he or she is so interested. If there is reason to believe that collusion exists among the bidders, none of the
participants in such collusion will be considered. Bids in which the prices obviously are unbalanced may be
rejected.
1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair
Practices Act (Public Contract Code Section 4100 and following) and shall set forth:
(a) The name and the location of the place of business of each subcontractor who will perform work or
labor, or render service to the prime contractor in or about the construction of the work, or to a
subcontractor licensed by the State of California who, under subcontract to the prime contractor,
specially fabricates and installs a portion of the work according to detailed drawings contained in the
plans and Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's
total bid.
(b) The portion of the work which will be done by each such subcontractor. The prime contractor shall
list only one subcontractor for each such portion defined by the prime contractor in his or her bid.
1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions, Sections
1 through 11, of the Standard Specifications, shall be applicable to the contract except as modified by these
Special Provisions. The Standard Specifications are set forth in Section 12-06 of these Special Provisions.
SECTION 2. AWARD AND EXECUTION OF CONTRACT
2-01. Award of Contract. Award of the contract, if it be awarded, will be to the lowest responsible bidder whose
bid complies with all the specified requirements. The award, if made, will be made within thirty (30) days after
opening of the bids. The City reserves the right to reject any and all bids and to waive any irregularity in the
proposal not pertaining to cost.
2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully executed,
after which they will be returned upon request to the respective bidders whose bids they accompany.
2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder
and returned, together with the contract bonds, insurance certificates and endorsements, within fifteen (15) days
after written notice of the award of the contract. After execution by the City; one copy shall be filed with the City
and one copy shall be returned to the Contractor. If the bidder fails or refuses to enter into the contract agreement
within the required time, then the bid guaranty accompanying the bid shall be forfeited to the City.
SECTION 3. SCOPE AND INTENT OF CONTRACT
3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector, nor any
order, measurement or approved modification, nor certificate or payment of money, nor acceptance of any part
or whole of the work, nor any extension of time, nor any possession by the City or its agents, shall operate as a
waiver of any provision of this contract or of any power reserved therein to the City, or of any right to damages
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thereunder; nor shall any breach of this contract be held to be a waiver of any subsequent breach. All remedies
shall be construed as cumulative.
3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the
judgment of the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its rights
under this contract.
3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract, such work shall
be considered a part hereof and shall be subject to each and all of its terms and requirements.
3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the written
consent of the City acting through its authorized agents. Consent will not be given to any proposed assignment
which would relieve the original contractor or its surety of their responsibilities under the contract nor will the
Engineer consent to any assignment of a part of the work under the contract.
3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her
subcontractors and of persons either directly or indirectly employed by them, as he or she is for the acts and
omissions of persons directly employed by him.
The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind
subcontractors to the terms of this Contract which are applicable to the work of subcontractors.
Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual
relationship between any subcontractor and the City and no action may be brought by any subcontractor against
the City based on this contract.
3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings
are intended to be explanatory of each other. Any work indicated in the Contract Drawings and not in the Special
Provisions, or vice versa, is to be executed as if indicated in both. In case of a discrepancy or conflict between
the Technical Specifications and Contract Plans, the Technical Specifications shall govern. All work shown on
the Contract Drawings, the dimensions of which are not figured, shall be accurately followed to the scale to
which the drawings are made, but figured dimensions are in all cases to be followed, where given, though they
differ from scaled measurements. Large scale drawings shall be followed in preference to small scale drawings.
Should it appear that the work to be done, or any of the matters relative thereto, are not sufficiently detailed or
explained in these contract documents, including the contract drawings, the Contractor shall apply to the
Engineer for such further explanations as may be necessary and shall conform thereto as part of this contract,
so far as may be consistent with the terms of this contract. In the event of any doubt or questions arising
respecting the true meaning of the Special Provisions, reference shall be made to the Engineer and his or her
decision thereon shall be final. If the Contractor believes that a clarification or interpretation justifies an increase
in the contract price or contract time, the Contractor must comply with the written notice provisions of Sections
9-05 and 10-07 of these Special Provisions. Contractor’s attention is directed to Section 12-06 of the Technical
Specifications regarding the Standard Specifications and Standard Plans.
3-07. Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them,
shall be personally responsible for any liability arising under this contract.
3-08. Dispute Resolution. Claims of $375,000 or less by the Contractor that arise under this Contract are
subject to the mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6.
SECTION 4. BONDS
4-01. Faithful Performance Bond. As a part of the execution of this contract, the Contractor shall furnish a
bond of a surety company or other securities providing equivalent protection such as cash, letter of credit, or
certificates of deposit, acceptable to the City, conditioned upon the faithful performance of all covenants and
stipulations under this contract. The amount of the bond shall be 100 percent of the total contract price, as this
sum is set forth in the agreement.
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4-02. Material and Labor Bond. As a part of the execution of this contract, the Contractor shall furnish a bond
of a surety company or other securities providing equivalent protection such as cash, letter of credit or certificates
of deposit acceptable to the City in a sum not less than 50 percent of the total contract price, as this sum is set
forth in the agreement for the payment in full of all persons, companies or corporations who perform labor upon
or furnish materials to be used in the work under this contract, in accordance with the provisions of Sections
3247 through 3252 inclusive of the Civil Code of the State of California and any acts amendatory thereof.
4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this contract,
the Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less than 5
percent (5%) of the final contract price, to hold good for a period of one (1) year after the completion and
acceptance of the work, to protect the City against the results of defective materials, workmanship and
equipment during that time. This bond shall be delivered to the City before the final payment under this contract
will be made.
4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the
conditions and provisions of this contract and they waive the right of special notification of any change or
modification of this contract or of extension of time, or decreased or increased work, or of the cancellation of the
contract, or of any other act or acts by the City or its authorized agents, under the terms of this contract; and
failure to so notify the aforesaid surety companies of changes shall in no way relieve the surety companies of
their obligation under this contract.
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS
(WITH CONSTRUCTION RISKS)
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of the work
hereunder by the Contractor, his or her agents, representatives, employees or subcontractors.
5-01. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any
auto).
3. Worker's Compensation insurance as required by the State of California and Employer's Liability
Insurance.
4. Course of Construction insurance covering for “all risks” of loss.
5-02. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property
damage including operations, products and completed operations. If
Commercial General Liability Insurance or other form with a general aggregate
limit is used, either the general aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be twice the required
occurrence limit.
2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury and property damage.
4. Course of Construction: Completed value of the project with no co-insurance penalty provisions.
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5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared
to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or
the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
5-04. Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following
provisions:
1. The City, its officers, officials, employees and volunteers are to be covered as Additional Insured with
respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the
contractor; and with respect to liability arising out of work or operations performed by or on behalf of the
Contractor including materials, parts or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Contractor's insurance,
or as a separate owner's policy.
2. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance
company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers,
officials, employees and volunteers for losses paid under the terms of this policy which arises from the
work performed by the named insured for the City.
3. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance
as respects the City, its officers, officials, employees or volunteers. Any insurance or self-insurance
maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's
insurance and shall not contribute with it.
4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City.
5. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured
in any case where an agreement to indemnify the additional insured would be invalid under Subdivision
(b) of Section 2782 of Civil Code.
6. Course of Construction policies shall contain the following provisions:
a.) The City shall be named as loss payee.
b.) The insurer shall waive all rights of subrogation against the City.
5-05. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following:
A++ VII A- VIII
A+ VII B++ X
A VII B+ X
5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory
endorsements effecting coverage required by this clause. The endorsements shall be on forms provided by the
City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All
certificates and endorsements are to be received within 15 days from written notice of contract award, and the
work shall not commence until the certificates and endorsements have been approved by the City. The City
reserves the right to require complete certified copies of all required insurance policies, including endorsements
affecting the coverage required by these Special Provisions at any time.
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5-07. Subcontractors. Contractor shall include all subcontractors as insured’s under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverage’s for subcontractors shall be
subject to all of the requirements stated herein.
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR
6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractor's office in the
vicinity of the work are hereby designated as places to either of which drawings, samples, notices, letters or
other articles or communications to the Contractor may be mailed or delivered. The delivery at either of these
places of any such thing from the City or its agents to the Contractor shall be deemed sufficient service thereof
upon the Contractor and the date of such service shall be the date of such delivery. The address named in the
proposal may be changed at any time by notice in writing from the Contractor to the City. Nothing herein
contained shall be deemed to preclude or render inoperative the service of any drawing, sample, notice, letter
or other article or communication to or upon the Contractor personally.
6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a
suitable office at the site of the work which shall be the headquarters of a representative authorized to receive
drawings and any such thing given to the said representatives or delivered at the Contractor's office at the site
of work in his or her absence shall be deemed to have been given to the Contractor.
6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the work
to the end that it shall be prosecuted faithfully and when he or she is not personally present on the work, he or
she shall at all reasonable times be represented by a competent superintendent or foreman who shall receive
and obey all instructions or orders given under this contract and who shall have full authority to execute the
same and to supply materials, tools and labor without delay and who shall be the legal representative of the
Contractor. The Contractor shall be liable for the faithful observance of any instructions delivered to him or her
or to his or her authorized representative.
6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and
appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing
the work herein required in the manner and within the time herein specified. The mention of any specific duty or
liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability
or duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made
herein merely for the purpose of explanation.
The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of
the Contractor for all damages to persons or to public or private property, arising from the Contractor's execution
of the work, shall not be lessened because of such general supervision.
Until the completion and final acceptance by the City of all the work under and implied by this contract, the work
shall be under the Contractor's responsible care and charge. The Contractor shall rebuild, repair, restore and
make good all injuries, damages, re-erections and repairs, occasioned or rendered necessary by causes of any
nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as
otherwise stipulated.
To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers,
directors, agents and employees from and against all claims, damages, losses and expenses including but not
limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary
private investigators arising out of or resulting from the performance of the work, provided that any such claim,
damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property, other than the work itself, including the loss of use resulting therefrom and (2)
is caused in whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or
indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether
or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party
indemnified herein.
In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may
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be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or
workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify
shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause
negligence.
The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and
the amount so paid for such damage shall be deducted from the money due the Contractor under this contract;
or the whole or so much of the money due or to become due the Contractor under this contract as may be
considered necessary by the City, shall be retained by the City until such suits or claims for damages shall have
been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City.
6-05. Protection of Persons and Property. The Contractor shall furnish such watchman, guards, fences,
warning signs, walks and lights as shall be necessary and shall take all other necessary precautions to prevent
damage or injury to persons or property.
All property line fences and improvements in the vicinity of the work shall be protected by the Contractor and, if
they are injured or destroyed, they and any other property injured by the Contractor, his or her employees or
agents, shall be restored to a condition as good as when he or she entered upon the work.
6-06. Protection of City against Patent Claims. All fees, royalties or claims for any patented invention, article
or method that may be used upon or in any manner connected with the work under this contract shall be included
in the price bid for the work and the Contractor and his or her sureties shall protect and hold the City, together
with all of its officers, agents, servants and employees, harmless against any and all demands made for such
fees or claims brought or made on account of this contract. The Contractor shall, if requested by the Engineer,
furnish acceptable proof of a proper release from all such fees or classes.
Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or
using any invention, article, material or appliance supplied or required to be supplied or used under this contract,
the Contractor shall promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency,
quality, finish, suitability and market value and satisfactory in all respects to the Engineer. Or, in the event that
the Engineer elects, in lieu of such substitution, to have supplied and to retain and use, any such invention,
article, material or appliance, as may by this contract be required to be supplied, in that event the Contractor
shall pay such royalties and secure such valid licenses as may be requisite and necessary for the City, its
officers, agents, servants and employees, or any of them, to use such invention, article, material or appliance
without being disturbed or in any way interfered with by any proceeding in law or equity on account thereof.
Should the Contractor neglect or refuse to make the substitution promptly, or to pay such royalties and secure
such licenses as may be necessary, then in that event the Engineer shall have the right to make such
substitution, or the City may pay such royalties and secure such licenses and charge the cost thereof against
any money due to the Contractor from the City or recover the amount thereof from him or her and his or her
sureties notwithstanding final payment under this contract may have been made.
6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her work, supplies and
materials from damage due to the nature of the work, the action of the elements, trespassers, or any cause
whatsoever under his or her control, until the completion and acceptance of the work. Neither the City nor any
of its agents assumes any responsibility for collecting indemnity from any person or persons causing damage to
the work of the Contractor.
6-08. Regulations and Permits. The Contractor shall secure and pay for all permits, give all notices and comply
with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the
Contractor observes that the Plans and Special Provisions are at variance therewith, he or she shall promptly
notify the Engineer in writing and any necessary changes shall be adjusted as provided in the contract for
changes in the work. The contractor and any subcontractors shall each secure and maintain a valid City of Ukiah
Business License. The City of Ukiah will issue a no fee encroachment permit to the Contractor allowing him or
her to perform work within City right of way or within City property after the Contract Documents have been
executed and insurance certificates and endorsements have been approved by the City.
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6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or her
work under this contract, all necessary utilities, such as special connection to water supply, telephones, power
lines, fences, roads, watchmen, suitable storage places, etc.
6-10. Approval of Contractor's Plans. The approval by the Engineer of any drawing or any method of work
proposed by the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or
her responsibility for his or her errors therein and shall not be regarded as any assumption of risk or liability by
the City or any officer or employee thereof and the Contractor shall have no claim under this contract on account
of the failure or partial failure or inefficiency of any plan or method so approved. Such approval shall be
considered to mean merely that the Engineer has no objection to the Contractor's using, upon his or her own full
responsibility the plan or method approved.
6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Engineer to the Contractor,
but not specified or required, if adopted or followed by the Contractor in whole or in part, shall be used at the
risk and responsibility of the Contractor; and the Engineer and the City shall assume no responsibility thereof.
6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory
manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon
notice from the Engineer.
6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks, reference
points and stakes and in case of destruction he or she shall replace his or her stakes, reference points and
bench marks and shall be responsible for any mistakes that may be caused by their unnecessary loss or
disturbance. Contractor’s attention is directed to Section 7-03 of these Special Provisions.
6-14. Assistance to Engineer. At the request of the Engineer the Contractor shall provide men from his or her
force and tools, stakes and other materials to assist the Engineer temporarily in making measurements and
surveys and in establishing temporary or permanent reference marks. Payment for such materials and
assistance will be made as provided for under the caption "Extra Work," provided, however, that the cost of
setting stakes and marks carelessly lost or destroyed by the Contractor's employees will be assessed to the
Contractor.
6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the
work, without delay, all rejected and condemned materials or structures of any kind brought to or incorporated
in the work and upon his or her failure to do so, or to make satisfactory progress in so doing, within forty-eight
(48) hours after the service of a written notice from the Engineer, the condemned material or work may be
removed by the City and the cost of such removal shall be taken out of the money that may be due or may
become due the Contractor on account of or by virtue of this contract. No such rejected or condemned material
shall again be offered for use by the Contractor under this Contract.
6-16. Proof of Compliance with Contract. In order that the Engineer may determine whether the Contractor
has complied with the requirements of this contract, not readily enforceable through inspection and tests of the
work and materials, the Contractor shall, at any time when requested, submit to the Engineer properly
authenticated documents or other satisfactory proofs as to his or her compliance with such requirements.
6-17. Errors and Omissions. If the Contractor, in the course of the work, finds any errors or omissions in plans
or in the layout as given by survey points and instruction, or if he or she finds any discrepancy between the plans
and the physical conditions of the locality, he or she shall immediately inform the Engineer, in writing and the
Engineer shall promptly verify the same. Any work done after such discovery, until authorized, will be done at
the Contractor's risk.
6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in
behalf of the City and workmen who may be employed by the City on any work in the vicinity of the work to be
done under this contract with the work of such contractors or workmen. He or she shall make good promptly, at
his or her own expense, any injury or damage that may be sustained by other contractors or employees of the
City at his or her hands.
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Any difference or conflict which may arise between the Contractor and other contractors, or between the
contractor and workmen of the City in regard to their work shall be adjusted and determined by the Engineer. If
the work of the Contractor is delayed because of any acts or omissions of any other contractor or of the City, the
Contractor shall on that account have no claim against the City other than for an extension of time.
6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right, if
he or she so desires, to stop the work and terminate the contract upon ten (10) days written notice to the Engineer
and recover from the City payment for all work actually performed and for all satisfactory materials actually
delivered to the site of the work for permanent incorporation therein, all as may be shown by the estimate of the
Engineer.
(1) If the work is stopped under an order of any court or other competent public authority for a period
of time of three (3) months through no act or fault of the Contractor or of anyone employed by
him.
(2) If the Engineer fails to issue the monthly certificate for payment in accordance with the terms of
this contract.
(3) If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as
provided by the terms of this contract, any sum certified by the Engineer or awarded by the City.
All provided that if such action to terminate the contract be not instituted by the Contractor within ten (10) days
after the alleged existence of such condition and if written notice of such action be not at that time delivered to
the City and the Engineer, then such right shall lapse until another occasion arises according to this section.
6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and
laborers as are competent and skilled in their respective lines of work and whenever the Engineer shall notify
the Contractor that any person on the work is, in his or her opinion, incompetent, unfaithful, intemperate or
disorderly, or refuses to carry out the provisions of this contract, or uses threatening or abusive language to any
person on the work representing the City, or is otherwise unsatisfactory, such person shall be discharged
immediately from the work and shall not be re-employed upon it except with the consent of the Engineer.
6-21. Wage Rates.
1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work
unconditionally and without subsequent deductions or rebate on any account the full amounts due at
the time of payment at wage rates not less than those contained in the applicable prevailing wage
determination, regardless of any contractual relationship which may be alleged to exist between the
Contractor and subcontractors and such laborers and mechanics.
2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section
1775, Contractor shall forfeit as a penalty to the Owner, $50.00 (or the higher minimum penalty as
provided in Section 1775(B)(ii) – (iii)) for each calendar day or portion thereof, for each workman paid
less than the stipulated prevailing rates for such work or craft in which such workman is employed for
any work done under the Contract by him or her or by any subcontractor under him or her in violation of
the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In
addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing
wage rates and the amount paid to each workman for each calendar day or portion thereof for which
each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by
the Contractor.
3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has
ascertained the general prevailing rate of wages (which rate includes employer payments for health and
welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time
work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective
bargaining agreement of the particular craft, classification or type of workmen concerned. Copies of the
General Prevailing Wage Determination are available on the Internet at web address:
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http://www.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of work
in a prominent place where it can easily be seen by the workers.
4. City will not recognize any claim for additional compensation because the Contractor has paid any rate
in excess of the prevailing wage rate obtained by the Contractor. The possibility of wage increases is
one of the elements to be considered by the Contractor in determining his or her bid and will not in any
circumstances be considered as the basis for a claim against the City.
5. The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time
require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE.
Commencing with contracts awarded or after April 1, 2015, all contractors and subcontractors must
furnish electronic certified payroll records directly to the DLSE.
6. Travel and Subsistence Payments.
Contractor shall make travel and subsistence payments to each workman needed to execute
the work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter
880, Statutes of 1968).
7. Apprentices.
Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and
1777.6 of the California Labor Code concerning the employment of apprentices by the
Contractor or any subcontractor under him. Contractor and any subcontractor under him or her
shall comply with the requirements of said sections in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other requirements may
be obtained from the Director of Industrial Relations, ex officio the Administrator of
Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and
its branch offices.
6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste
material, but shall maintain the same in a neat and orderly condition throughout the construction period. The
Engineer shall have the right to determine what is or is not waste material or rubbish and the place and manner
of disposal.
On or before the completion of the work, the Contractor shall without charge therefore carefully clean out all pits,
pipes, chambers or conduits and shall tear down and remove all temporary structures built by him or her and
shall remove rubbish of all kind from any of the grounds which he or she has occupied and leave them in first
class condition.
6-23. Guaranty. All work shall be guaranteed for a period of one year from the date of acceptance by the City.
The Contractor shall promptly make all needed repairs arising out of defective materials, workmanship and
equipment.
The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the
Contractor or his or her agent, the Contractor shall neglect to make or undertake with due diligence the aforesaid
repairs, provided, however, that in case of an emergency where, in the opinion of the City delay would cause
serious loss or damage, repairs may be made without notice being sent to the Contractor and the Contractor
shall pay the costs thereof.
Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractor shall furnish a Defective
Material and Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be
effective for a period of one (1) year after the completion and acceptance of the work.
6-24. Public Notification. The contractor shall be responsible for all public notification regarding construction
work within the subject intersection, including detours, lane and street closures, hours of operations, and
notification of affected commercial businesses within 1000 feet of the construction. For any business impacted
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by construction, the contractor shall provide adequate sized on-site signage indicating that businesses are
open during construction for pedestrian traffic. The contractor shall prepare public noticing via the newspaper,
radio announcements, notification of the emergency vehicle agencies, public transit, school buses, County of
Mendocino offices, the high school, junior high school, elementary schools effected by potential detours and
street closures, with recommended alternate routes of travel. Through street access from will be restricted to
businesses and residents only during construction days. All proposed detours, closures and traffic control
methods shall be submitted to the Engineer for approval prior to noticing the public. All public
noticing shall be performed a minimum of one week prior to instituting traffic control, and lane or street
closures.
The tentative construction schedule shall be included in the public noticing, and the use of temporary traffic
signalization of the intersection shall be noted all road closures, detour routes, and traffic control
including temporary lane closure plans shall be submitted by the Contractor to the City Engineer for approval
prior to public noticing and use.
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY
7-01. Authority of the Engineer. All work done under this contract shall be done in a workmanlike manner and
shall be performed to the reasonable satisfaction of the Engineer, who shall have general supervision of all work
included hereunder. To prevent disputes and litigation, the Engineer (1) shall in all cases determine the amount,
quality, acceptability and fitness of the several kinds of work and materials which are to be paid for under this
contract, (2) shall decide all questions relative to the true construction, meaning and intent of the Special
Provisions and Drawings, (3) shall decide all questions which may arise relative to the classifications and
measurements of quantities and materials and the fulfillment of this contract and (4) shall have the power to
reject or condemn all work or material which does not conform to the terms of this contract. his or her estimate
and decision in all matters shall be a condition precedent to an appeal for arbitration, or the right of the Contractor
to receive, demand, or claim any money or other compensation under this agreement and a condition precedent
to any liability on the part of the City to the Contractor on account of this contract. Whenever the Engineer shall
be unable to act, in consequence of absence or other cause, then such engineer as the Engineer or the City
shall designate, shall perform any and all of the duties and be vested with any or all of the powers herein given
to the Engineer.
7-02. Inspection. The City will provide engineering personnel for the inspection of the work.
The Engineer and his or her representatives shall at all times have access to the work whenever it is in
preparation or progress and the Contractor shall provide proper facilities for such access and inspection.
If the Special Provisions, the Engineer's instruction, laws, ordinances, or any public authority require any work
to be specially tested or approved, the Contractor shall give the Engineer timely notice of its readiness for
inspection and, if the inspection is by an authority other than the Engineer, of the date fixed for such inspection.
Inspections by the Engineer shall be promptly made at the source of supply where practicable. If any work shall
be covered up without approval or consent of the Engineer, it must, if required by the Engineer, be uncovered
for examination and properly restored at the Contractor's expense.
Re-examination of any work may be ordered by the Engineer and, if so ordered, the work must be uncovered
by the Contractor. If such work is found to be in accordance with the contract documents, the City shall pay the
cost of re-examination and replacement. If such work is not in accordance with the contract documents, the
Contractor shall pay such cost.
Properly authorized and accredited inspectors shall be considered to be the representatives of the City limited
to the duties and powers entrusted to them. It will be their duty to inspect materials and workmanship of those
portions of the work to which they are assigned, either individually or collectively, under instructions of the
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Engineer and to report any and all deviations from the Drawings, Special Provisions and other contract
provisions which may come to their notice. Any inspector may be considered to have the right to order the work
entrusted to his or her supervision stopped, if in his or her opinion such action becomes necessary, until the
Engineer is notified and has determined and ordered that the work may proceed in due fulfillment of all contract
requirements.
7-03. Surveys. Contractor shall furnish all land surveys, establish all base lines and bench marks and make
sufficient detailed surveys needed for working points, lines and elevations. The Contractor shall develop all slope
stakes and batter boards. Contractor shall also develop all additional working points, lines and elevations as he
or she may desire to facilitate his or her methods and sequence of construction.
7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which work
will be performed by the Contractor under this contract.
7-05. Retention of Imperfect Work. If any portion of the work done or material furnished under this contract
shall prove defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the
same shall not be of sufficient magnitude or importance to make the work dangerous or undesirable, the
Engineer shall have the right and authority to retain such work instead of requiring the imperfect work to be
removed and reconstructed, but he or she shall make such deductions therefor in the payments due or to
become due the Contractor as may be just and reasonable.
7-06. Changes in the Work. The Engineer shall have the right, in writing, to order additions to, omissions from,
or corrections, alterations and modifications in the line, grade, form, dimensions, plan, or kind or amount of work
or materials herein contemplated, or any part thereof, either before or after the beginning of construction.
However, the arithmetical sum of the cost to the City of additions and subtractions from the work under this
contract shall not exceed 10 percent of original contract amount or $5,000, whichever is the greater, unless
based upon a supplementary agreement to be made therefore.
The order of such additions, omissions, corrections, alterations and modifications shall be in writing and signed
by the Engineer and, in order, shall then be binding upon the Contractor. The Contractor shall proceed with the
work as changed and the value of such change shall be determined as provided for in section 10-07 of these
Special Provisions.
Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which
is necessarily affected by such alterations and is clearly the evident intention of the parties to this contract.
7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are
intended to be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to
these drawings, however, the Engineer shall furnish such additional drawings from time to time during the
progress of the work as are necessary to make clear or to define in greater detail the intent of the Special
Provisions and the contract drawings and the Contractor shall make his or her work conform to all such drawings.
7-08. Additional and Emergency Protection. Whenever, in the opinion of the Engineer, the Contractor has
not taken sufficient precautions for the safety of the public or the protection of the works to be constructed under
this contract, or of adjacent structures or property which may be injured by the processes of construction on
account of such neglect and whenever, in the opinion of the Engineer, an emergency shall arise and immediate
action shall be considered necessary in order to protect public or private, personal or property interest, then and
in that event, the Engineer, with or without notice to the Contractor may provide suitable protection to the said
interests by causing such work to be done and such material to be furnished as shall provide such protection as
the Engineer may consider necessary and adequate.
The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same
shall not be paid on presentation of the bills therefor, then such costs shall be deducted from any amounts due
or to become due the Contractor.
The performance of such emergency work under the direction of the Engineer shall in no way relieve the
Contractor from any damages which may occur during or after such precaution has been taken by the Engineer.
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7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five (5)
days written notice to the Contractor. The work shall be resumed by the Contractor within ten (10) days after the
date fixed in the written notice from the City to the Contractor so to do. The City shall reimburse the Contractor
for expense incurred by the Contractor in connection with the work under this contract as a result of such
suspension.
If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give
notice in writing to the Contractor to resume work at a date within ten (10) days of the date fixed in the written
notice to suspend, then the Contractor may abandon that portion of the work so suspended and he or she will
be entitled to the estimates and payments for all work done on the portions so abandoned, if any, plus 5 percent
of the value of the work so abandoned, to compensate for loss of overhead, plant expense and anticipated profit.
7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she
should make a general assignment for the benefit of his or her creditors, or if a receiver should be appointed on
account of his or her insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in
cases for which extension of time is provided, to supply sufficient properly skilled workmen or proper materials,
or if he or she should fail to make prompt payments to subcontractors or for material or labor, or persistently
disregard laws, ordinances or the instructions of the Engineer, or otherwise be guilty of a substantial violation of
any provision of the contract, then the City, upon the certificate of the Engineer that sufficient cause exists to
justify such action, may, without prejudice to any other right or remedy and after giving the Contractor seven
days written notice, terminate the employment of the Contractor and take possession of the premises and of all
materials, tools and appliances and finish the work by whatever method the City may deem expedient. In such
case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid
balance of the contract price shall exceed the expense of finishing the work, including compensation for
additional managerial and administrative services, such excess shall be paid to the Contractor. If such expense
shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by
the City as herein provided and the damage incurred through the Contractor's default, shall be certified by the
Engineer.
7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed
or partially completed portions of the work, notwithstanding the time for completing the entire work or such
portions which may not have expired; but such taking possession and using shall not be deemed an acceptance
of any work not completed in accordance with the contract documents. If such prior use increases the cost of or
delays the work, the Contractor shall be entitled to such extra compensation, or extension of time or both, as the
Engineer may determine.
SECTION 8. WORKMANSHIP, MATERIALS and EQUIPMENT
8-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or
approved. Work shall be done and completed in a thorough and workmanlike manner.
8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the
Contractor shall furnish materials or manufactured articles or shall do work for which no detailed specifications
are set forth, the materials or manufactured articles shall be of the best grade in quality and workmanship
obtainable in the market from firms of established good reputation, or, if not ordinarily carried in stock, shall
conform to the usual standards for first-class materials or articles of the kind required, with due consideration of
the use to which they are to be put. In general, the work performed shall be in full conformity and harmony with
the intent to secure the best standard of construction and equipment of the work as a whole or in part.
8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or
specified by patent or proprietary name or by the name of the manufacturer, such specification shall be
considered as used for the purpose of describing the material or equipment desired and shall be considered as
followed by the words "or approved equal". The Contractor may offer any material or equipment which shall be
equal in every respect to that specified, provided that written approval first is obtained from the Engineer.
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8-04. Source of Materials. Price, fitness and quality being equal, preference shall be given by the Contractor
for supplies grown, manufactured or produced in the State of California and, next, for such products partially
produced in this State in accordance with Government Code Section 4332.
8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness
for the work. They shall be so located and disposed that prompt and proper inspection thereof may be made.
8-06. Drawings, Samples and Tests. As soon as possible after execution of the contract, the Contractor shall
submit to the Engineer, in quintuplicate, sufficient information including, if necessary, assembly and detail
drawings to demonstrate fully that the equipment and materials to be furnished comply with the provisions and
intent of these Special Provisions and Drawings. If the information thus submitted indicates the equipment or
materials is acceptable, the Engineer will return one copy stamped with his or her approval; otherwise, one copy
will be returned with an explanation of why the equipment or material is unsatisfactory. The Contractor shall
have no claims for damages or for extension of time on account of any delay due to the revision of drawings or
rejection of material. Fabrication or other work performed in advance of approval shall be done entirely at the
Contractor's risk. After approval of equipment or material, the Contractor shall not deviate in any way from the
design and specifications given without the written consent of the Engineer.
When requested by the Engineer, a sample or test specimens of the materials to be used or offered for use in
connection with the work shall be prepared at the expense of the Contractor and furnished by him or her in such
quantities and sizes as may be required for proper examination and tests, with all freight charges prepaid and
with information as to their sources.
All samples shall be submitted before shipment and in ample time to permit the making of proper tests, analyses,
or examination before the time at which it is desired to incorporate the material into the work. All tests of materials
furnished by the Contractor shall be made by the Engineer. Samples shall be secured and tested whenever
necessary to determine the quality of the material.
SECTION 9. PROSECUTION OF WORK
9-01. Equipment and Methods. The work under this contract shall be prosecuted with all materials, tools,
machinery, apparatus and labor and by such methods as are necessary to the complete execution of everything
described, shown, or reasonably implied. If at any time before the beginning or during the progress of the work,
any part of the Contractor's plant or equipment, or any of his or her methods of execution of the work, appear to
the Engineer to be unsafe, inefficient, or inadequate to insure the required quality or the rate of progress of the
work, he or she may order the Contractor to increase or improve his or her facilities or methods and the
Contractor shall comply promptly with such orders; but, neither compliance with such orders nor failure of the
Engineer to issue such orders shall relieve the Contractor from his or her obligation to secure the degree of
safety, the quality of the work and the rate of progress required of the Contractor. The Contractor alone shall be
responsible for the safety, adequacy and efficiency of his or her plant, equipment and methods.
9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall complete
and make ready for full use all portions of the project made the subject of this contract within the time set forth
in the agreement bound herewith.
9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays
which might have been avoided by the exercise of care, prudence, foresight and diligence on the part of the
Contractor. The City will consider as avoidable delays within the meaning of this contract (1) delays in the
prosecution of parts of the work, which may in themselves be unavoidable, but do not necessarily prevent or
delay the prosecution of other parts of the work nor the completion of the whole work within the time herein
specified, (2) reasonable loss of time resulting from the necessity of submitting plans to the Engineer for approval
and from the making of surveys, measurements, inspections, and testing and (3) such interruptions as may
occur in the prosecution of the work on account of the reasonable interference of other contractors employed by
the City which do not necessarily prevent the completion of the whole work within the time herein specified.
9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this contract
shall include all delays which may result, through cause beyond the control of the Contractor and which he or
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she could not have provided against by the exercise of care, prudence, foresight and diligence. Orders issued
by the City changing the amount of work to be done, the quantity of material to be furnished or the manner in
which the work is to be prosecuted and unforeseen delays in the completion of the work of other contractors
under contract with the City will be considered unavoidable delays, so far as they necessarily interfere with the
Contractor's completion of the whole of the work. Delays due to normally adverse weather conditions will not be
regarded as unavoidable delays. However, truly abnormal amounts of rainfall, temperatures or other weather
conditions for the location of the work and time of year may be considered as unavoidable delays if those
conditions necessarily cause a delay in the completion of the work.
9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in any
event, immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay, he
or she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause, in
order that the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the
delay, or, if this cannot be done, may determine whether the delay is to be considered avoidable or unavoidable,
how long it continues and to what extent the prosecution and completion of the work are to be delayed thereby.
9-06. Extension of Time. Should any delays occur which the Engineer may consider unavoidable, as herein
defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to
said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages
for delay shall not be charged against the Contractor by the City during an extension of time granted because
of unavoidable delay or delays.
Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice
delivered to the Engineer within 15 days of the occurrence of the event giving rise to the claim. Failure to file
said written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the
claim and all supporting data must be delivered to the Engineer within 45 days of the occurrence unless the
Engineer specifies in writing a longer period. All claims for a time extension must be approved by the Engineer
and incorporated into a written change order.
9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the
Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work
whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while
these conditions remain, unless, by special means or precautions approved by the Engineer, the Contractor
shall be able to overcome them.
The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents
him or her from placing concrete forms or placing and finishing concrete or asphalt concrete. Such unfavorable
weather day is defined as a rain day where precipitation prevents the contractor from performing the work more
than four (4) continuous hours within the authorized work period or a temperature day where the ambient
temperature is below that specified for the placement of materials associated with the controlling work item for
more than four (4) continuous work hours of the authorized work period.
9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7
a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and
protection of work already performed, or except in cases of absolute necessity and in any case only with the
permission of the Engineer.
It is understood, however, that night work may be established as a regular procedure by the Contractor if he or
she first obtains the written permission of the Engineer and that such permission may be revoked at any time by
the Engineer if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution
and to justify inspection of the work.
9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any
subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by
him or her in the performance of the work under this contract, unless paying compensation for all hours worked
in excess of eight (8) hours per day at not less than 1½ times the basic rate of pay. The Contractor shall forfeit
to the City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of
the contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman,
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or mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810
to 1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any
acts amendatory thereof.
SECTION 10. PAYMENT
10-01. Certification by Engineer. All payments under this contract shall be made upon the presentation of
certificates in writing from the Engineer and shall show that the work covered by the payments has been done
and the payments thereof are due in accordance with this contract.
10-02. Progress Estimates and Payment. The Engineer shall, within the first seven (7) days of each month,
make an estimate of the value of the work performed in accordance with this contract during the previous
calendar month.
The first estimate shall be of the value of the work satisfactorily completed in place and meeting the requirements
of the contract. And every subsequent estimate, except the final estimate, shall be of the value of the work
satisfactorily completed in place since the last preceding estimate was made; provided, however, that should
the Contractor fail to adhere to the program of completion fixed in this contract, the Engineer shall deduct from
the next and all subsequent estimates the full calculated accruing amount of the liquidated damages to the date
of said estimate, until such time as the compliance with the program has been restored.
The estimate shall be signed by the Engineer and, after approval, the City shall pay or cause to be paid to the
Contractor in the manner provided by law, an amount equal to 95 percent of the estimated value of the work
satisfactorily performed and complete in place.
10-03. Substitution of Securities.
1. At such times that Pubic Contract Code Section 22300 is in effect Contractor may propose the substitution
of securities of at least equal market value for any moneys to be withheld to ensure performance under the
Contract. Market value shall be determined as of the day prior to the date such substitution is to take place.
Such substitution shall be made at the request and expense of the Contractor. The securities shall be one or
more of the following types:
(a) Bonds or interest-bearing notes or obligations of the United States, or those for which the faith and
credit of the United States are pledged for the payment of principal and interest.
(b) Bonds or interest-bearing notes on obligations that are guaranteed as to principal and interest by a
federal agency of the United States.
(c) Bonds of the State of California, or those for which the faith and credit of the State of California are
pledged for the payment of principal and interest.
(d) Bonds or warrants, including, but not limited to, revenue warrants, of any county, city, metropolitan
water district, California water district, California water storage district, irrigation district in the State of
California, municipal utility district, or school district of the State of California, which are rated by Moody's
or Standard and Poor as A or better.
(e) Bonds, consolidated bonds, collateral trust debentures, consolidated debentures, or other
obligations issued by federal land banks or federal intermediate credit banks established under the
Federal Farm Loan Act, as amended; debentures and consolidated debentures issued by the Central
Bank for Cooperatives and banks for cooperatives established under the Farm Credit Act of 1933, as
amended; bonds, or debentures of the Federal Home Loan Bank Board established under the Federal
Home Loan Bank Act; and stock, bonds, debentures and other obligations of the Federal National
Mortgage Association established under the National Housing Act as amended and bonds of any
Federal Home Loan Mortgage Corporation.
(f) Commercial paper of "prime" quality as defined by a nationally recognized organization which rates
such securities. Eligible paper is further limited to issuing corporations: (1) organized and operating
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within the United States; (2) having total assets in excess of five hundred million dollars ($500,000,000);
and (3) approved by the Pooled Money Investment Board of the State of California. Purchases of eligible
commercial paper may not exceed 180 days' maturity, nor represent more than 10 percent of the
outstanding paper of an issuing corporation.
(g) Bills of exchange or time drafts on and accepted by a commercial bank, otherwise known as banker’s
acceptances, which are eligible for purchase by the Federal Reserve System.
(h) Certificates of deposits issued by a nationally or state-chartered bank or savings and loan
association.
(i) The portion of bank loans and obligations guaranteed by the United States Small Business
Administration or the United States Farmers Home Administration.
(j) Student loan notes insured under the Guaranteed Student Loan Program established pursuant to
the Higher Education Act of 1965, as amended (20 U.S.C. 1001, et seq.) and eligible for resale to the
Student Loan Marketing Association established pursuant to Section 133 of the Education Amendments
of 1972, as amended (20 U.S.C. 1087-2).
(k) Obligations issued, assumed or guaranteed by International Bank for Reconstruction and
Development, the Inter-American Development Bank, the Asian Development Bank, or the Government
Development Bank of Puerto Rico.
(l) Bonds, debentures and notes issued by corporations organized and operating within the United
States. Such securities eligible for substitution shall be within the top three ratings of a nationally
recognized rating service.
2. The securities shall be deposited with City or with any commercial bank as escrow agent, who shall arrange
for transfer of such securities to the Contractor upon satisfactory completion of the contract. Any interest accrued
or paid on such securities shall belong to the Contractor and shall be paid upon satisfactory completion of the
contract.
The market value of the securities deposited shall at all times be maintained in an amount at least equal, in the
sole judgment of City, to the moneys to be withheld pursuant to the Contract Documents to ensure performance
of the Contract. In order to comply with this condition, Contractor shall deposit additional securities as necessary
upon request by City or the escrow agent.
3. Upon acceptance of any Proposal that includes substituting securities for amounts withheld to ensure
performance, a separate escrow agreement satisfactory in form and substance to City shall be prepared and
executed by City, the Contractor and the escrow agent, which may be City. The escrow agreement shall specify,
among other matters, value of securities to be deposited; procedures for valuing the securities and for adding or
withdrawing securities to maintain the market value of the deposited securities at least equal to the amount of
moneys which would otherwise be withheld; the terms and conditions of conversion to cash in case of the default
by the Contractor; and terms, conditions and procedure for termination of the escrow. City shall have no
obligation to enter any such Agreement that does not provide the City with the unilateral right to convert securities
to cash and to gain immediate possession of the cash.
10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the whole
shall have been completed satisfactorily. The Contractor shall notify the Engineer, in writing, of the completion
of the work, whereupon the Engineer shall promptly, by personal inspection, satisfy himself as to the actual
completion of the work in accordance with the terms of the contract and shall thereupon recommend acceptance
by the City Council.
10-05. Final Estimate and Payment. The Engineer shall, as soon as practicable after the final acceptance of
the work done under this contract, make a final estimate of the amount of work done thereunder and the value
thereof.
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Such final estimate shall be signed by the Engineer, and after approval, the City shall pay or cause to be paid
to the Contractor, in the manner provided by law, the entire sum so found to be due hereunder, after deducting
therefrom all previous payments and such other lawful amounts as the terms of this contract prescribe.
In no case will final payment be made in less than thirty-five (35) days after the filing of the notice of completion
with the County Recorder.
10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed, through fault of
the City beyond the time stipulated, such delay shall not constitute a breach of contract or be the basis for a
claim for damages, but the City shall pay the Contractor interest on the amount of the payment at the rate of 6
percent per annum for the period of such delay. The terms for which interest will be paid shall be reckoned, in
the case of any monthly or progress payment, from the twentieth day of the month next succeeding the month
in which the work was performed to the date of payment of the estimate; and in the case of the final estimate,
from the forty-fifth day after acceptance to the date of payment of the final estimate.
The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as
evidenced by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the
amount thereof, as determined by the City, shall be added to a succeeding payment. If the interest shall become
due on the final payment, it shall be paid on a supplementary voucher to interest or any sum or sums which, by
the terms of this contract, the City is authorized to reserve or retain.
10-07. Extra Work and Work Omitted. Whenever corrections, alterations, or modifications of the work under
this contract ordered by the Engineer and approved by the City increase the amount of work to be done, such
added work shall be known as "extra work"; and when such corrections, alterations, or modifications decrease
the amount of work to be done, such subtracted work shall be known as "work omitted".
When the Contractor considers that any changes ordered involve extra work, he or she shall immediately notify
the Engineer in writing and subsequently keep him or her informed as to when and where extra work is to be
performed and shall make claim for compensation therefor each month not later than the first day of the month
following that in which the work claimed to be extra work was performed and he or she shall submit a daily
complete statement of materials and labor used and expenses incurred on account of extra work performed,
showing allocation of all materials, labor and expenses.
All such claims shall state the date of the Engineer's written order and the date of approval by the City authorizing
the work on account of which claim is made. Unless such notification is made in writing within the time specified
and unless complete statements of materials used and expenses incurred on account of such extra work are
furnished as above required, the Contractor shall not be entitled to payment on account of extra work and
Contractor shall be deemed to have waived the right to make any future claims for compensation for such extra
work.
When changes decrease the amount of work to be done, they shall not constitute a claim for damages on
account of anticipated profits on the work that may be omitted.
10-08. Compensation for Extra Work or Work Omitted. Whenever corrections, additions, or modifications in
the work under this contract change the amount of work to be done or the amount of compensation due the
Contractor, excepting increases or decreases in contract items having unit contract prices for each measurable
quantity installed in place, and such changes have been ordered in writing by the Engineer and approved by the
City prior to the Contractor performing the extra work, then a price may be agreed upon. Failing such an
agreement in price, the Contractor shall be compensated for performing extra work pursuant to the provisions
of Section 4-1.03 D, “Extra Work", and Section 9-1.03,"Force Account Payment" of the Standard Specifications.
This method of determining the price of work shall not apply to the performance of any work which is required
or reasonably implied to be performed or furnished under this contract.
10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not
completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend
the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the
Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection,
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superintendence and other overhead expenses which are directly chargeable to the contract and which accrue
during the period of such extension, except that the cost of final unavoidable delays shall not be included in such
charges.
10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence
and that, in case all the work is not completed before or upon the expiration of the time limit as set forth, damage,
other than those cost items identified in section 10-09, will be sustained by the City and that it is and will be
impracticable to determine the actual amount of damage by reason of such delay; and it is therefore agreed that
the Contractor will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar
days delay beyond the time prescribed.
SECTION 11. MISCELLANEOUS
11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice, it shall
be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an
officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage
prepaid, to the last business address known to the giver of the notice. If mailed, the notice shall be deemed
received on the date of delivery stated in the return receipt.
11-02. Computation of Time. When any period of time is referred to in the Contract Documents by days, it
shall be computed to exclude the first and include the last day of such period. If the last day of any such period
falls on a Saturday or Sunday or on a da y made a legal holiday by the law of the applicable jurisdiction, such
day shall be omitted from the computation.
11-03. Claims Procedure Required by Public Contract Code Section 9204. This section shall apply to any
claim by the Contractor arising in connection with this project in accordance with Public Contract Code Section
9204.
a. For purposes of this section "Claim" means a separate demand by the Contractor sent by registered mail or
certified mail with return receipt requested, for one or more of the following:
(A) A time extension, including, without limitation, for relief from damages or penalties for delay
assessed by the City under this contract.
(B) Payment by the City of money or damages arising from work done by, or on behalf of, the Contractor
pursuant to this contract and payment for which is not otherwise expressly provided or to which the Contractor
is not otherwise entitled.
(C) Payment of an amount that is disputed by the City.
(1)
(A) Upon receipt of a claim pursuant to this section, the City shall conduct a reasonable review
of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written statement
identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, a public
entity and the contractor may, by mutual agreement, extend the time period provided in this subdivision.
(B) The Contractor shall furnish reasonable documentation to support the claim.
(C) If the City needs approval from its governing body to provide the Contractor a written
statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does
not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent
by registered mail or certified mail, return receipt requested, the City shall have up to three days following the
next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide
the claimant a written statement identifying the disputed portion and the undisputed portion.
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(D) Any payment due on an undisputed portion of the claim shall be processed and made within
60 days after the City issues its written statement. If the City fails to issue a written statement, paragraph (3)
shall apply.
(2)
(A) If the Contractor disputes the City's written response, or if the City fails to respond to a claim
issued pursuant to this section within the time prescribed, the Contractor may demand in writing an informal
conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent
by registered mail or certified mail, return receipt requested, the City shall schedule a meet and confer
conference within 30 days for settlement of the dispute.
(B) Within 10 business days following the conclusion of the meet and confer conference, if the
claim or any portion of the claim remains in dispute, the City shall provide the claimant a written statement
identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due
on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues
its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be
submitted to nonbinding mediation, with the City and the Contractor sharing the associated costs equally. The
City and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the
claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a
mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed
portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection
with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute
shall be subject to applicable procedures outside this section.
(C) For purposes of this section, mediation includes any nonbinding process, including, but not
limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the
parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall
conform to the timeframes in this section.
(D) Unless otherwise agreed to in writing by the City and the Contractor, the mediation
conducted pursuant to this section shall excuse any further obligation under Public Contract Code Section
20104.4 to mediate after litigation has been commenced.
(3) Failure by the City to respond to a claim from the Contractor within the time periods described in
this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed
rejected in its entirety. A claim that is denied by reason of the public entity's failure to have responded to a claim,
or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with
regard to the merits of the claim or the responsibility or qualifications of the Contractor.
(4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per
annum.
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public
entity because privacy of contract does not exist, the Contractor may present to the public entity a claim on
behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her
own behalf or on behalf of a lower tier subcontractor, that the Contractor present a claim for work which was
performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor
requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the
claim. Within 45 days of receipt of this written request, the Contractor shall notify the subcontractor in writing as
to whether the Contractor presented the claim to the public entity and, if the original contractor did not present
the claim, provide the subcontractor with a statement of the reasons for not having done so.
c. A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that
(1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly
to the commencement of a civil action or binding arbitration, as applicable; and (2) the City may prescribe
reasonable change order, claim, and dispute resolution procedures and requirements in addition to the
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provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the
timeframes and procedures set forth in this section.
11-04. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to
the enforcement or interpretation of this contract, arising out of Contractor's performance or relating in any way
to the work shall be brought in Mendocino County and that venue will lie in Mendocino County.
Except as otherwise expressly provided by law, the parties waive any objections they might otherwise have to
the propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall
govern any such litigation.
The duties and obligations imposed by these General Conditions and the rights and remedies available
hereunder to the parties hereto and, in particular but without limitation, the warranties, guaranties and obligations
imposed upon the Contractor and all of the rights and remedies available to the City thereunder, shall be in
addition to and shall not be construed in any way as a limitation of, any rights and remedies available to any or
all of them which are otherwise imposed or available by law or contract, by special warranty or guaranty, or by
other provisions of the contract documents and the provisions of this paragraph shall be as effective as if
repeated specifically in the contract documents in connection with each particular duty, obligation, right and
remedy to which they apply. All warranties and guaranties made in the contract document shall survive final
payment and termination or completion of this contract. The City disclaims an express or implied warranty that
the plans and specifications identify all site conditions that could affect the time or cost to complete the Work.
11-05. Waiver. The Contractor shall strictly comply with all notices and other contract requirements. Waiver by
the City of any failure of the Contractor to comply with any term of the contract, including the notice provisions,
shall not be deemed a waiver of a subsequent breach.
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TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION
12-01. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections
covering the various phases of work as follows:
Section No. Title
12 General Information
13 Construction Details
14 Exclusions from General Conditions
15 Amendments to General Conditions
12-02. Arrangement of Plans. The Plans consist of four (4) sheets numbered 1 through 4 and they are hereby
made a part of the Contract Documents.
12-03. Business Licenses. The Contractor and any subcontractors shall each secure and maintain a valid City
of Ukiah Business License prior to the start of any portion of the work.
12-04. Permits. The Contractor shall obtain and pay for all permits required to complete this work except the
required encroachment permit. The Contractor shall obtain an encroachment permit from the Public Works
Department at no cost prior to the start of the Work. The encroachment permit will not be issued until the Contract
Agreement and bonds have been executed, submitted, and accepted by the City and all insurance
endorsements have been submitted to and accepted by the City’s Risk Manager.
12-05. Standard Specifications and Standard Plans. The Standard Specifications and Standard Plans of the
California State Department of Transportation, 2015, are hereby made a part of these Technical Specifications,
and are hereinafter referred to as "Standard Specifications" and "Standard Plans."
Whenever the following terms are used in the Standard Specifications and the Standard Plans, they shall be
understood to mean and refer to the following:
Department or Department of Transportation - The City Council.
Director of Public Works - The City of Ukiah Director of Public Works/City Engineer.
Engineer - The Engineer, designated by the Director of Public Works, acting either directly or through properly
authorized agents, such agents acting within the scope of the particular duties entrusted to them.
Laboratory - The designated laboratory authorized by the City of Ukiah to test materials and work involved in the
contract.
State - The City of Ukiah
Other terms appearing in the California Standard Specifications and the California Standard Plans shall have
the intent and meaning specified in Section I, Definition of Terms of the California Standard Specifications.
In case of discrepancy between the contract documents, the order of precedence from the highest to lowest is
as follows:
1. City Special Provisions (Technical Specifications)
2. City Project Plans
3. City Standard Plans and Details
4. California Standard Plans
5. California Standard Specifications
12-06. Temporary Facilities. All temporary facilities are the responsibility of the Contractor and the removal of
said facilities shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all
damages to existing facilities which are a result of the installation and removal of the Contractor’s temporary
facilities.
12-07. Public Convenience and Safety. The Contractor shall conduct operations so as to cause the least
possible obstruction and inconvenience to public traffic. The Contractor shall, at his or her expense, furnish such
flag persons and furnish, erect, construct and maintain such fences, barriers, lights, signs, detours, pedestrian
walkways, driveway ramps and bridging as may be necessary to give adequate warning to the public that work
is in progress and that dangerous conditions exist, to provide access to abutting properties and to permit the
flow of pedestrian and vehicular traffic to safely and expeditiously pass through the work.
The Contractor shall post notice(s) at the job sites a minimum of 72 hours in advance of working at the site,
indicating the date and times that street parking will be prohibited. This notice shall be placed in obvious
locations and be spaced no further than 250 feet apart along the length of the project site and on each side of
the affected street. The Contractor shall also provide and place door hangers at all houses adjacent to working
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area. The door hanger notification shall be in writing and it shall be submitted to the Engineer for approval a
minimum of 5 working days prior to the proposed public notification. Full cost for “Public Convenience and
Safety” shall be considered as included in the various items of work and no additional compensation will be
made.
12-08. Maintaining Traffic. Attention is directed to Section 7-1.08, "Public Convenience," 7-1.09, "Public
Safety," 7-1.092, "Lane Closure," and 7-1.095, "Flagging Costs," of the California Standard Specifications.
Streets shall be open to through vehicular traffic during non-working hours. All public traffic shall be permitted to
pass through the work with as little inconvenience and delay as possible.
Full costs for "Maintaining Traffic", including "Flagging Costs", shall be considered as included in the various
items of work and no additional compensation will be made.
Street Closures shall conform to the provisions in the section of these Special Provisions entitled “Traffic Control
System for Street Closure.”
When leaving a work area and entering a roadway carrying public traffic, the Contractor’s equipment, whether
empty or loaded, shall in all cases yield to public traffic.
The full width of the traveled way shall be opened for use by public traffic on Saturdays, Sundays, and designated
City holidays, after 3:00 p.m. Fridays and the day preceding designated City holidays, and when construction
operations are not actively in progress.
Designated City holidays are: January 1st, the third Monday in January, the third Monday in February, the last
Monday in May, July 4th, the first Monday in September, the second Monday in October, the second Monday in
November, Thanksgiving Day, the day following Thanksgiving Day, December 24th, December 25th, December
30th, December 31st. When a designated City holiday falls on a Sunday, the following Monday shall be a
designated City holiday. When a designated City holiday falls on a Saturday, the preceding Friday shall be a
designated City holiday.
Minor deviations from the requirements of this section concerning hours of work which do not significantly
change the cost of the work may be permitted upon the written request of the Contractor if in the opinion of the
Engineer public traffic will be better served and the work expedited. Such deviations shall not be adopted until
the Engineer has indicated his written approval. All other modifications will be made by contract change order.
The fences, temporary railing (Type K), barricades, lights, signs, and other devices furnished and installed by
the Contractor, at his expense, to conform to the provisions in said Section 7-1.09, and in addition to any
construction area traffic control devices for which payment is provided for elsewhere in the specifications.
Payment. Full costs for “Maintaining Traffic”, including “Flagging Costs” shall be considered as part of the lump
sum payment for Traffic Control System and no additional compensation will be made.
12-09. Traffic Control System for Street Closure. A traffic control system shall consist of closing streets in
accordance with the Caltrans Manual of Traffic Controls for Construction and Maintenance Work Zones, the
provisions of Section 12, “Construction Area Traffic Control Devices,” of the Standard Specifications, and
provisions under “Maintaining Traffic” elsewhere in these Special Provisions.
The provisions in this section will not relieve the Contractor of their responsibilities that may be necessary to
comply with the provisions in Section 12-08, “Public Safety”, of the Standard Specifications.
The base material of construction area signs may be plywood in City Right-of-Way, but shall not be plywood in
the State Right-of Way.
The contractor shall develop and submit to the Engineer for approval a Traffic Control Plan a minimum of one
week before beginning construction. The Traffic Control Plan shall show the planned method of traffic control
during construction.
The following information shall be included in the Traffic Control Plan:
• Sequencing of construction
• Street layout, with street names and direction of flow
• Location and types of construction area signs (including pedestrian notification)
• Locations of barriers or other traffic control devices
• Location of flaggers
• A contingency plan for how to handle emergency vehicles
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The Contractor shall not begin construction at the site until the Traffic Control Plan is reviewed and approved by
the Engineer. The City reserves the right to delay the contractor’s operations until such time that a Traffic
Control Plan has been reviewed and approved by the Engineer.
If any component in the traffic control system is damaged, displaced, or ceases to operate or function as
specified, from any cause, during the progress of the work, the Contractor shall immediately repair said
component to its original condition or replace said component and shall restore the component to its original
location.
When street closures are made for work periods only, at the end of each work period, all components of the
traffic control system shall be removed from the traveled way and shoulder. If the contractor so elects, said
components may be stored at select central locations, approved by the Engineer, within the limits of the street
right-of-way.
Payment. The contract lump sum price paid for traffic control shall include full compensation for furnishing a
Traffic Control Plan, furnishing all labor, materials (including signs), tools, equipment, and incidentals and for
doing all the work involved in placing, removing, storing, maintaining and moving to new locations, replacing,
and disposing of the components of the traffic control system as shown on the plans, as specified in the Standard
Specifications and these Special Provisions, and as directed by the Engineer.
12-10. Stream Pollution. The Contractor shall exercise precaution to limit the muddying or silting of live streams
and drainage channels to the maximum extent practicable, and the Contractor's attention is called to the fact
that the terms of this contract do not relieve him or her of responsibility for compliance with Sections 5650 and
12015 of the Fish and Game Code or other applicable statutes relating to pollution prevention or abatement.
The Contractor’s attention is also directed to Section 7-1.01G, “Water Pollution,” of the Standard Specifications
and to Section 13, “Water Pollution Control”, of the Construction Details Section concerning the requirement for
submittal to the Engineer for approval a written program for the control of pollution to adjacent drainage courses
during the construction of the project. Said written program shall include the erosion control provisions required
by Section 13, “Temporary Erosion Control”, of these Construction Details.”
12-11. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work
performed under this contract for a period of one year from the date of final acceptance. The Contractor shall
replace promptly and at his own expense any materials and/or workmanship that are faulty or defective during
this warranty period.
12-12. Utilities. The owner will not arrange water, sewer or electrical services for construction. It is the
Contractor's sole responsibility to arrange such services as necessary with the applicable utility provider(s).
12-13. Dust Control. Dust control shall conform to the provisions of Section 10 of the Standard Specifications.
Full compensation for dust control shall be considered as included in the prices paid for the various contract
items and no additional compensation will be made therefore. This includes the application of water for the
purpose of controlling dust caused by public traffic within the project area. The Contractor may at his option use
dust palliative in accordance with the provisions of Section 18, “Dust Palliative’” of the Standard Specifications
except that the full compensation for applying dust palliative shall be considered as included in the prices paid
for the various contract items of work and no additional compensation will be made therefore.
All active construction areas shall be watered at least twice daily and more often during hot or windy periods.
The active areas adjacent to the apartment complexes shall be kept damp at all times. Hauling trucks shall be
covered or at least a two-foot freeboard shall be maintained.
Unpaved access roads, parking areas for construction equipment and construction employee vehicles, staging
areas, and storage areas shall be paved or shall receive the application of either water twice daily or non-toxic
soil stabilizers. All paved access roads, parking areas, staging areas, storage areas, and public roads impacted
by the work of the project shall be swept daily with street sweepers equipped with water spray to remove soil
materials that have been deposited on these surfaces by reason of the work.
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The Contractor shall enclose, cover, or water twice daily or apply non-toxic soil stabilizers or install erosion
control blankets to or on exposed stockpiles, embankment slopes, and cut slopes. Traffic speeds on unpaved
surfaces shall be limited to a maximum speed of 15 mph
12-14. Noise Control. The Contractor’s attention is directed to the provisions of section 7.1.01I, “Sound Control
Requirements", of the Standard Specifications and Section 9.08, Saturday, Sunday, Holiday, and Night Work,
of these General Conditions concerning the control of noise emissions and authorized work hours and days.
Between 7:00 a.m. and 7:00 p.m., noise from Contractor’s operations shall not exceed limits established by
applicable laws or regulations and in no event shall exceed 86 dB at a distance of 50 feet from the noise source.
The City shall provide a Noise Disturbance Coordinator who shall be responsible for acting on any local
complaints concerning the construction noise being generated by reason of the work of the project. The
Contractor shall conspicuously post a telephone number for the Noise Disturbance Coordinator at the
construction site and he shall include it in the construction schedule notice to be provided to the residents. The
Noise Disturbance Coordinator shall investigate the noise complaint allegations and shall require the Contractor
to implement reasonable measures to mitigate the noise level in accordance with the requirements of these
General Conditions and of the Standard Specifications.
The Contractor shall locate all stationary noise generating construction equipment such as air compressors and
generators as far as practical from the nearby residences and other noise sensitive land uses. The noise source
shall be acoustically shielded when practical. The Contractor shall prohibit unnecessary idling of internal
combustion engines.
12-15. Watering. The application of water and the developing of a water supply shall be performed in
accordance with the provisions of Section 17, “Watering,” of the Standard Specifications except as modified by
these Special Provisions. Full compensation for applying water where called for or as directed by the Engineer
and for developing the water supply shall be considered as included in the prices paid for the various contract
items and no additional compensation will be made therefore. The Contractor is advised that water may be
obtained from fire hydrants within the project area under permit with the City’s Public Works Department and
upon the payment of a meter deposit. Permit application and inquiry as to the water usage fees are to be made
at the City of Ukiah, 300 Seminary Avenue, phone (707) 463-6228.
12-16. Preconstruction Conference. A preconstruction conference will be held before any work will be allowed
to commence. This meeting will cover inspection, work schedule, and among other items, the responsibilities
and procedures of each of the interested parties to assure that the project will be completed in accordance with
the contract documents.
12-17. Progress Schedule. Progress schedules will be required for this contract and shall conform to the
provisions in Section 8-1.04, "Progress Schedule," of the Standard Specifications.
12-18. Safety Requirements. The Contractor shall comply with all pertinent provisions of the Department of
Labor "Safety and Health Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or
modifications thereto, in effect during construction of this project.
Page 93 of 281
SLURRY SEAL OF LOCAL STREETS 38 Spec NO. 22-01
SECTION 13 - CONSTRUCTION DETAILS
13-01. Location and Scope of Work.
N. Barnes St. Park Blvd N. Side W. Standley St.
N. Barnes St. S. Side W. Standley St. N. Side W. Perkins St.
N. Barnes St. S. Side W. Perkins St. N. Side W. Church St.
Cypress Ave. E. Side Live Oak Ave W. Side Hazel Ave
Cypress Ave. E Side N. Spring St. W. Side N. Bush St.
Dominican Way Maple Ave. End
Dora Ave. E. Side Live Oak Ave W. Side Hazel Ave.
Dora Ave. E. Side Hazel Ave. W Side N. Spring St.
Dora Ave. E Side N. Spring St. N. Side Grove Ave.
Evans St. N State St. End
Fairway Ave. Maple Ave. End
St. Francis Ct. Maple Ave. End
Gibson St. W. Side Pine St. N Bush St.
Hamilton St. Clara Ave. Hospital Dr.
Hazel Ave. N. Side Cypress Ave. N. Side Dora Ave
Hazel Ave. S. Side Dora Ave. N. Side Grove Ave.
Hazel Ave. S. Side Grove Ave. N. Side Walnut
W. Henry St. N. Dora St. State St.
N. Highland Ave. W. Standley St. N. Side Perkins St.
N. Hope St. N. Side W Church St. S. Side W Perkins St.
N. Hope St. N. Side W. Perkins St. S. Side W. Standley St.
N. Hope St. N. Side W. Standley St. Smith St.
N. Hortense St. S. Side W. Standley St. N. Side W. Perkins St.
N. Hortense St. S. Side W. Perkins St. N. Side W. Church St.
Live Oak Ave. Wanut Ave.(TO NEW
PORTION) End
Maple Ave. Valley View Dr. W. Side Live Oak Ave.
Maple Ave. E. Side Live Oak Ave End
Mason St. Clara Ave E Perkins St.
Myron Pl Ford St. End
N. Oak St. Low Gap Rd N. Side Scott St.
N. Oak St. S. Side Scott St. N Side W. Henry St.
N. Oak St. S. Side W. Henry St. N Side W. Smith St.
N. Oak St. S. Side W. Smith St. N. Side W. Standley St.
N. Oak St. S. Side W. Standley St. N. Side W. Perkins St.
N. Oak St. S Side W. Perkins St. N Side W. Church St.
Orr St. Bridge Ford St.
Park Place Park Blvd End
Park Ct. Park Place End
N. Pine St. S. Side Scott St. S. Side Grove Ave.
Ruddock Ave. N School St N Oak St.
Page 94 of 281
SLURRY SEAL OF LOCAL STREETS 39 Spec NO. 22-01
Sidnie St. Ford St. Clara Ave.
W. Standley St. W. Standley Ct. End (West Side)
W. Standley St. W. Standley Ct. W. Side N. Barnes St.
W. Standley St. W. Side N. Barnes St. W. Side Dora St.
W. Standley St. E. Side Dora St. W. Side N. School St.
W. Standley St. E. Side N. Main St. W. Side Mason St.
W. Smith St. N. Barnes St. W. Side N. Spring St.
W. Smith St. E. Side N. Dora St. W. Side N. School St.
W. Smith St. E. Side School St. New Section of Smith St.
W. Smith St. E. Side N. Main St. 40 ft. East of N. Main St.
N. Spring St. Cypress Ave. N. Side Dora Ave.
N. Spring St. S. Side Dora Ave. N. Side Grove Ave.
N. Spring St. S. Side W. Perkins St. N. Side Church St.
Todd Road N Barnes St. Walnut Ave
Willow Ave N. Dora St. E. Side N. Spring St.
Willow Ave W. Side N. Spring St. End of Willow Ave.
The Contractor should familiarize himself with the local conditions of the project site. Failure to do so will in no
way relieve him of the responsibility for performing any of the work or operations required as a part of this
contract. Further information regarding the work or these specifications can be obtained from Mary Horger at
(707) 463-6233.
13-02. Existing Highway Facilities. The work performed in connection with various existing highway facilities
shall conform to the provisions in Section 15 of the Standard Specifications and these Special Provisions.
All existing highway facilities to be removed shall be disposed of at locations outside the highway right-of-way.
Such disposal shall conform to the provisions in Section 7-1.13, “Disposal of Material outside the Highway
Right-of-Way.”
Payment. Full compensation for complying with this section of the Special Provisions shall be
considered as included in the prices paid for the various contract items of work, and no additional
compensation will be allowed therefore.
13-03. Preservation of Property. The contractor shall conform to the provisions of Section 7-1.11,
“Preservation of Property” of the Standard Specifications and to these Special Provisions. All costs to the
Contractor for protecting, removing, modifying, relocating and restoring existing improvements shall be
considered as included in the contract prices paid for the various items of work and no additional allowances will
be made therefore.
Payment. Full compensation for complying with this section of the Special Provisions shall be
considered as included in the prices paid for the various contract items of work, and no additional
compensation will be allowed therefore.
13-04. Watering. Developing water supply and applying shall conform to the provisions in Section 17 of the
Standard Specifications and these Special Provisions. Water shall not be obtained from any of the nearby
property owners without their written permission.
Payment. Full compensation for developing and applying water conforming to the above requirements
shall be considered as included in the prices paid for the various contract items of work requiring water,
and no additional compensation will be allowed therefore.
13-05. Utility Boxes. Prior to commencing the slurry seal operation, all surface utilit y covers including but
not limited to survey monuments, manholes, water valves, etc. shall be protected by thoroughly covering the
surface with an appropriate adhesive and oiled or plastic paper. No adhesive material shall be permitted to
cover, seal or fill the joint between the frame and cover of the structure. Covers are to be uncovered and
cleaned of slurr y material by the end of the same work day. The Contractor shall take precautions to remove
any slurry that may cover these appurtenances.
Page 95 of 281
SLURRY SEAL OF LOCAL STREETS 40 Spec NO. 22-01
13-06 Slurry Seal (TYPE I). The slurry seal on streets and facilities, shall be furnished and applied in
accordance with the provisions for description, materials, proportioning, mixing, spreading equipment and
placing of slurry seal, Section 37-3 of the California Standard Specifications and these Specifications.
(A) Aggregate. Aggregate for Slurry Seal shall conform to the percentage composition by dry weight
of the aggregate to the following graduation:
(B)
GRADATION – TYPE I SLURRY
SIEVE SIZE PERCENTAGE PASSING
3/8 “ -
No. 4 100
No. 8 90 - 100
No. 16 60 - 90
No. 30 40 - 65
No. 200 10 - 20
The aggregate shall also conform to the following quality requirements:
TEST CALIFORNIA TEST REQUIREMENTS
Sand Equivalent 217 45 Minimum
Durability Index 229 55 Minimum
(C) Asphaltic Emulsion. Asphaltic emulsion shall be a quick setting type Grade QS1h anionic or
Grade CQS1h cationic as specified in the standard specifications.
(D) Water. Water shall be such quality that the asphalt will not separate from the emulsion before the
slurry seal is in place in the work.
(E) Proportioning. Asphaltic emulsion shall be added at a rate of 17 percent by weight of the dry
aggregate.
If necessary for workability, a retarding agent, that will not adversely affect the seal, may be used.
Water and retarder if used, shall be the minimum amount necessary to ensure proper workability but shall
not exceed 20 percent, by volume, of asphalt emulsion used or adding 3 percent, by volume, to the
aggregate / asphalt emulsion mixture, and
(a) Will permit uncontrolled traffic on the slurry seal no more than 3 hours after placement without
the occurrence of bleeding, raveling, separation or other distress; and
(b) Will prevent development of bleeding, raveling, separation or other distress within 7 days after
placing the slurry seal. Unless otherwise specified in the special provisions or by the
Engineer, slurry seal shall be spread at a rate of 12 pounds of dry aggregate per square yard.
The spread rate may not vary more than 10 percent above or below the determined rate.
(F) Measurement. Slurry seal will be measured by the square yard. The quantity of slurry seal to be
paid will be based on a spread rate for weight of the dry aggregate of 12 pounds per square yard
and the asphalt emulsion added at 17 percent of the dry aggregate spread rate.
(G) Payment. The contract price paid per square yard for Slurry Seal shall include full compensation
for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work
involved in constructing the slurry seal, complete in place, including cleaning the surface, mixing
water with asphaltic emulsion for coating pavement, and protecting the seal until it has set, all as
shown on the plans, and as specified in these specifications and the special provisions, and as
directed by the Engineer.
13-07 Slurry Seal (TYPE II). The slurry seal on streets and facilities, shall be furnished and applied in
accordance with the provisions for description, materials, proportioning, mixing, spreading equipment and
Page 96 of 281
SLURRY SEAL OF LOCAL STREETS 41 Spec NO. 22-01
placing of slurry seal, Section 37-3 of the California Standard Specifications and these Specifications.
(H) Aggregate. Aggregate for Slurry Seal shall conform to the percentage composition by dry weight
of the aggregate to the following graduation:
(I)
GRADATION – TYPE II SLURRY
SIEVE SIZE PERCENTAGE PASSING
3/8 “ 100
No. 4 94 - 100
No. 8 65 - 90
No. 16 40 - 70
No. 30 25 - 50
No. 200 5 - 15
The aggregate shall also conform to the following quality requirements:
TEST CALIFORNIA TEST REQUIREMENTS
Sand Equivalent 217 55 Minimum
Durability Index 229 55 Minimum
(J) Asphaltic Emulsion. Asphaltic emulsion shall be a quick setting type Grade QS1h anionic or
Grade CQS1h cationic as specified in the standard specifications.
(K) Water. Water shall be such quality that the asphalt will not separate from the emulsion before the
slurry seal is in place in the work.
(L) Proportioning. Asphaltic emulsion shall be added at a rate of 17 percent by weight of the dry
aggregate.
If necessary for workability, a retarding agent, that will not adversely affect the seal, may be used.
Water and retarder if used, shall be the minimum amount necessary to ensure proper workability but shall
not exceed 20 percent, by volume, of asphalt emulsion used or adding 3 percent, by volume, to the
aggregate / asphalt emulsion mixture, and
(c) Will permit uncontrolled traffic on the slurry seal no more than 3 hours after placement without
the occurrence of bleeding, raveling, separation or other distress; and
(d) Will prevent development of bleeding, raveling, separation or other distress within 7 days after
placing the slurry seal. Unless otherwise specified in the special provisions or by the
Engineer, slurry seal shall be spread at a rate of 12 pounds of dry aggregate per square yard.
The spread rate may not vary more than 10 percent above or below the determined rate.
(M) Measurement. Slurry seal will be measured by the square yard. The quantity of slurry seal to be
paid will be based on a spread rate for weight of the dry aggregate of 12 pounds per square yard
and the asphalt emulsion added at 17 percent of the dry aggregate spread rate.
(N) Payment. The contract price paid per square yard for Slurry Seal shall include full compensation
for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work
involved in constructing the slurry seal, complete in place, including cleaning the surface, mixing
water with asphaltic emulsion for coating pavement, and protecting the seal until it has set, all as
shown on the plans, and as specified in these specifications and the special provisions, and as
directed by the Engineer.
13-08. General - Slurry Seal. The Slurry Seal to be constructed under this contract shall be placed over a
subgrade consisting of an existing asphalt concrete pavement, as herein required.
Slurry Seal Contractor will perform all necessary street sweeping of the surface upon which the slurry seal is
to be applied.
The Contractor shall furnish a project schedule to the Engineer, prior to the start of any work and start work as
Page 97 of 281
SLURRY SEAL OF LOCAL STREETS 42 Spec NO. 22-01
scheduled upon approval of the Engineer.
The Contractor shall attend a pre-construction conference as scheduled by the City representatives.
13-09. Traffic Striping. This work shall consist of applying painted and thermoplastic traffic stripes (traffic lines)
and pavement markings at the locations and in conformance with the details shown on the plans or designated
by the Engineer, and as specified in these specifications and the special provisions.
The kind of material, paint or thermoplastic, to be applied will be designated in the contract item, specified in the
special provisions, or shown on the plans.
For the purposes of this Section, traffic stripes (traffic lines) are defined as longitudinal centerlines and lane lines
which separate traffic lanes in the same or opposing direction of travel, and longitudinal edge lines which mark
the edge of the traveled way or the edge of the lanes at gore areas separating traffic at exit and entrance ramps.
Pavement markings are defined as transverse markings which include, but are not limited to, word and symbol
markings, limit lines (stop lines), crosswalk lines, shoulder markings, parking stall markings and railroad grade
crossing markings.
Control of Alignment and Layout. All work necessary to establish satisfactory alignment for stripes and all
layout work required for pavement markings shall be performed by the Contractor with any device or method
that will not damage the pavement nor conflict with other traffic control devices.
Tolerances and Appearance. Traffic stripes and pavement markings shall conform to the dimensions and
details shown on the plans.
Completed traffic stripes shall have clean and well-defined edges without running or deformation, shall be
uniform, shall be straight on tangent alignment and shall be on a true arc on curved alignment. The widths of
completed traffic stripes shall not deviate more than 1/4 inch on tangent nor more than 1/2 inch on curves from
the widths shown on the plans. Broken traffic stripes shall also conform to the following requirements:
A. The lengths of the gaps and individual stripes that form broken traffic stripes shall not deviate more
than 2 inches from the lengths shown on the plans.
B. The lengths of the gaps and individual stripes shall be of such uniformity throughout the entire length
of each broken traffic stripe that a normal striping machine will be able to repeat the pattern and
superimpose additional stripes upon the traffic stripe being applied.
The completed pavement markings shall have clean and well-defined edges without running or deformation and
shall conform to the dimensions shown on the plans, except that minor variations may be accepted by the
Engineer.
Drips, overspray, improper markings and paint and thermoplastic material tracked by traffic shall be immediately
removed from the pavement surface by methods approved by the Engineer. All this removal work shall be at the
Contractor's expense.
Protection from Damage. The Contractor shall take special care to protect existing reflective pavement
markers and shall, at the Contractor's expense, replace all coated markers.
Newly placed traffic stripes and pavement markings shall be protected from damage by public traffic or other
causes until the paint is thoroughly dry or the thermoplastic material has sufficiently hardened.
13-10. Removal of Stripes and Markings. Sandblasting of traffic stripes shall not be permitted. Removal of
traffic stripes shall be by grinding, or by other methods approved in writing by the Engineer. Drain inlets
adjacent to areas to be ground shall be protected from grindings entering the storm drain system. For removal
of pavement markings, a rectangular area shall be ground to prevent ghosting of the original marking and be
covered with rectangular area of Type II slurry. Conflicting striping shall be removed completely. Type II slurry
of conflicting striping is required when it crosses the new traveled lane. When this occurs, the entire lane shall
be slurried from lane line to lane line over the entire length of the conflicting striping. This requirement will not
apply to ceramic markers unless specified on the plans.
Page 98 of 281
SLURRY SEAL OF LOCAL STREETS 43 Spec NO. 22-01
13-11. Thermoplastic Pavement Markings. This work shall consist of furnishing and applying thermoplastic
pavement markings, including glass beads in accordance with Section 84-2 “Thermoplastic Traffic Stripes and
Pavement Markings” and these Special Provisions.
Measurement. Thermoplastic pavement markings are a lump sum item.
Payment. The lump sum contract price paid for thermoplastic traffic markings of the widths and patterns
designated in the project plans and as specified herein, shall include full compensation for furnishing all
labor, materials, tools, equipment, and incidentals, and for doing all the work involved in removing
existing thermoplastic traffic markings, applying thermoplastic traffic markings, complete in place,
including establishing alignment for markings, as shown on the plans, as specified in these specifications
and the Special Provisions, and as directed by the Engineer.
13-12. Pavement Markings. Pavement markings which include crosswalks, parking stalls, ADA markings,
STOP bars, and “STOP” markings shall be painted and shall have glass beads applied as per the plans in
accordance with Section 84, “Traffic Stripes and Pavement Markings” of the Standard Specifications except as
provided herein, the Standard Plans, and these Special Provisions. Contractor shall reference all existing
pavement markings prior to any slurry seal taking place on those streets that have pavement markings.
All pavement crosswalks and markings shall be applied in thermoplastic unless otherwise noted.
Measurement. Painting pavement markings are a lump sum item.
Payment. The lump sum contract price paid for painted traffic markings of the widths and patterns
designated in the project plans and as specified herein for painted pavement markings, shall include
full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all
the work involved in painting pavement markings(regardless of the number, widths and patterns of
individual markings involved at each location) including removal of existing painted traffic markings,
establishing alignment for markings, complete in place, as shown on the plans, as specified in these
specifications and the Special Provisions, and as directed by the Engineer.
13-13. Pavement Markers. All pavement markers are reflective pavement markers shall be installed as
described in the following respective sections.
Measurement. Placing reflective and non-reflective pavement markers are a lump sum item.
Payment. The lump sum contract price paid per reflective and non-reflective pavement markers shall
include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for
doing all the work involved in placing pavement markers.
13-14. Reflective Pavement Markers (Blue). Blue raised reflective pavement markers shall be placed on
streets to mark fire hydrants. Blue reflective pavement markers shall be placed 6 inches from the centerline
stripe, or approximate center of the pavement where there is no centerline stripe, on the side nearest the fire
hydrant. All pavement makers shall conform to the provisions in Section 85 of the California Standard
Specifications. Pavement Adhesive used to install pavement markers shall conform to the requirements of
Section 85 of the California Standard Specifications
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS
14-01. Provisions to be excluded from General Conditions. The following designated provisions of the
General Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby
excluded from the terms of the Notice to Bidders, Proposal, Agreement and other contract documents as though
entirely omitted from said General Conditions:
(1) Section 6-02. Office at the Site
Page 99 of 281
SLURRY SEAL OF LOCAL STREETS 44 Spec NO. 22-01
(2) Section 7-03. Surveys
No other exclusions.
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS
15-01. Sections of General Conditions to be Amended.
The following designated sections of the Special Provisions0+are hereby amended to read as follows:
No amendments.
Page 100 of 281
SLURRY SEAL OF LOCAL STREETS 45 Spec NO. 22-01
BID SUBMITTAL CHECKLIST
The following is a checklist to assist you in your submission of your bid documents. Please make sure you
include the following when submitting your bid documents to reduce the risk of having your bid rejected:
Did you include?...
o Proposal (Page 35)
Unit prices filled out clearly.
Extended prices filled out clearly and calculated correctly
Total bid amount filled out clearly and calculated correctly
Sign the proposal, and provide complete information
CLSB No. and expiration date
Department of Industrial Relations Public Works Contractor Registration Number
o Fair Employment Practices Certification (Page 37)
Filled out completely per instruction
o Worker’s Compensation Certificate (Page 38)
Filled out completely per instruction
o Certification of Non-Discrimination in Employment (Page 39)
Filled out completely per instruction
o List of Proposed Subcontractors (Page 40)
Filled out completely per instruction
o Statement of Experience (Page 41)
o Signature of Bidder (Page 42)
Filled out completely per instruction
Authorized signature provided
o Bidder’s Bond (Page 43)
Filled out completely per instruction
o Non-Collusion Affidavit (Page 44)
Filled out completely per instruction
Notarized
o Addenda Issued
Signed and Returned
Page 101 of 281
SLURRY SEAL OF LOCAL STREETS 46 Spec NO. 22-01
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
PROPOSAL
FOR
SLURRY SEAL OF LOCAL STREETS
Specification No.20-01
The undersigned, as bidder, declares that he or she has examined thoroughly all of the contract documents
herein contained, that this proposal is made without collusion with any other person, firm or corporation and that
all laws and ordinances relating to the interest of public officers in this contract have been complied with in every
respect.
AND he or she proposes and agrees, if this proposal is accepted,
1) That he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the
copy of the agreement herein contained
a) To provide all necessary machinery, tools, apparatus and other means of construction;
b) To furnish all materials;
c) to provide all superintendence, overhead expenses and all labor and expenses of whatever
nature necessary to complete the job in conform ity with the specifications and drawings and
other contract provisions herein or reasonably implied hereby or as necessary to complete
the work in the manner and within the time named herein and according to the requirements
and to the reasonable satisfaction of the City Engineer;
d) To pay all charges of freight transportation and hauling;
2) That he or she indemnifies the City against any loss or damage arising from any act of the
undersigned as Contractor; and
3) That he or she will accept as full payment therefor the following sum
BIDDING SCHEDULE
In the case of any discrepancy between the unit price and the total set forth for the item, the unit price shall
prevail; provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain
for any reason, or is omitted, or in the case of lump sum items, is not the same amount as the entry in the “Total”
column, then the amount set forth in the “Total” column for the item shall prevail in accordance with the following:
1. As to lump sum items, the amount set forth in the “Total” column shall be the unit price;
2. As to unit basis items, the amount set forth in the “Total” column shall be divided by the estimated
quantity for the item and the price thus obtained shall be the unit price.
Page 102 of 281
SLURRY SEAL OF LOCAL STREETS 47 Spec NO. 22-01
The Total Base Bid shall be the sum of the items in the “Total” column. In case of discrepancy between the sum
of the items in the “Total” column and the amount entered as Total Base Bid, the sum of the “Total” column items
shall prevail. The bid comparison will be based on the sum of the items in the “total” column for each bidder.
The Unit prices for the various Construction Items below include all costs associated with the General
Conditions, Special Provisions, Requirements of the Construction Contract, and represent the total, complete,
in-place cost for each specific Construction Item in accordance with the Construction Documents, including all
elements, work components, accessories, and connections, shown in applicable details or required to yield a
complete, sound and functional component or system appropriate for its intended function, whether or not such
is specifically described or listed in any description of measurement or payment. The total amount of the
Construction items below shall represent the total and complete cost of the fully functional Project. All work not
specifically listed below be required to complete the work of the various construction items and the cost of such
shall be considered as included throughout the various unit prices indicated.
Lowest bid will be based on the lowest Base Bid.
NAME OF BIDDER:
SPEC #: 22-01
PROJECT NAME: SLURRY SEAL OF LOCAL STREETS
ITEM
NO. DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED PRICE
1 Traffic Control 1 LS $____________ $_________________________
2 Slurry Seal 123,082 SY $____________ $_________________________
3 Solid Yellow 4" Traffic
Stripe 1549 LF $____________ $_________________________
4 Solid White 4” Traffic
Stripe 48 LF $____________ $_________________________
5 Solid Double Yellow 4"
Traffic Stripe 688 LF $____________ $_________________________
6 Broken Yellow 4"
Traffic Stripe 13,263 LF $____________ $_________________________
7 Solid White 8” Stripe 164 LF $____________ $_________________________
8 Thermoplastic White
Crosswalk 1,972 LF $____________ $_________________________
9 Thermoplastic Yellow
Crosswalk 1,290 LF $____________ $_________________________
10 Thermoplastic Ladder
Crosswalk 5,422 SF $____________ $_________________________
11 Thermoplastic Stop
Bar 788 LF $____________ $_________________________
12 Thermoplastic
Pavement Markings 1 LS $____________ $_________________________
Page 103 of 281
SLURRY SEAL OF LOCAL STREETS 48 Spec NO. 22-01
13 Pavement Markings 1 LS $____________ $_________________________
14 Pavement Markers 1 LS $____________ $_________________________
We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to
determine which proposal is, in its opinion, the lowest responsive bid from a responsible bidder and that which
it deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be
accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within
fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned
shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that,
therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the
amount of said guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal
guaranty accompanying this proposal shall be returned to the undersigned.
Witness our hands this day of ___________________, 20____.
Licensed in accordance with an act providing for the registration of California Contractors License No.
___________, expiration date _____________.
THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER
PENALTY OF PERJURY.
Department of Industrial Relations Public Works Contractor Registration Number: _____________________
Signature of bidder or bidders, with business name, address, phone number and fax number:
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and
addresses of the President, Secretary, Treasurer.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
FAIR EMPLOYMENT PRACTICES CERTIFICATION
TO: _____________________________________________________________
________________________________________________________________
Page 104 of 281
SLURRY SEAL OF LOCAL STREETS 49 Spec NO. 22-01
The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or
she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements
of the Special Provisions contained herein.
SLURRY SEAL OF LOCAL STREETS
________________________________________________________________
(Signature of Bidder)
Business Mailing Address:
_________________________________________________
_________________________________________________
_________________________________________________
Business Location:
_________________________________________________
_________________________________________________
(The bidder shall execute the certification of this page prior to submitting his or her proposal.)
WORKER'S COMPENSATION CERTIFICATE
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured
against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that
code and I will comply with such provisions before commencing the performance of the work of this contract.
Witness my hand this________ day of _______________, 200____
Signature of Bidder, with Business Address:
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
Page 105 of 281
SLURRY SEAL OF LOCAL STREETS 50 Spec NO. 22-01
CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT
The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to
either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that
he or she has/has not, filed all required compliance reports; and that representations indicating submission of
required compliance prior to subcontract awards.
Signature and address of Bidder:
__________________________________________________ Date_____________
__________________________________________________
__________________________________________________
__________________________________________________
(This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the
President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and
11114.)
Page 106 of 281
SLURRY SEAL OF LOCAL STREETS 51 Spec NO. 22-01
LIST OF PROPOSED SUBCONTRACTORS
In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any
amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each
subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor
licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and
installs a portion of the work or improvement according to detailed drawings contained in the plans and
specifications in an amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor
License Number for each subcontractor, and (c) the portion of the work to be done by each subcontractor.(See
General Conditions Section 1-09.) Include with the name of each sub-contractor their Department of Industrial
Relations Public Works Contractor Registration Number.
SUBCONTRACTOR
NAME
SUBCONTRACTOR
LICENSE NUMBER
SUBCONTRACTOR
DIR
REGISTRATION
NUMBER
SUBCONTRACTOR
BUSINESS
ADDRESS
DESCRIPTION
OF WORK
Page 107 of 281
SLURRY SEAL OF LOCAL STREETS 52 Spec NO. 22-01
STATEMENT OF EXPERIENCE OF BIDDER
The bidder is required to state below what work of similar magnitude or character he or she has done and to
give references that will enable the City Council to judge of his or her experience, skill and business standing
and his or her ability to conduct work as completely and rapidly as required under the terms of the contract.
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Page 108 of 281
SLURRY SEAL OF LOCAL STREETS 53 Spec NO. 22-01
SIGNATURE(S) OF BIDDER
Accompanying this proposal is ___________________________________
(insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at
least 10 percent of the bid.
The names of all persons interested in the foregoing proposal as principals are as follows:
IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of
corporation and also the names of the president, secretary, treasurer and manager thereof. If a co-partnership,
provide the true name of firm and also the names of all individual co-partners composing the firm. If bidder or
other interested person is an individual, provide the first and last names in full.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Licensed in accordance with an act providing for the registration of Contractors:
License No. ______________________________, License Expiration Date .
Signature(s) of Bidder: ______________________________________________
______________________________________________
______________________________________________
NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with
the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder
is a co-partnership, the true name of the firm shall be set forth above together with the signature of the
partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an
individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney
must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid
will be disregarded as irregular and unauthorized.
Business address: ___________________________________________________
___________________________________________________
Place of residence: ___________________________________________________
___________________________________________________
Dated: __________________
Page 109 of 281
SLURRY SEAL OF LOCAL STREETS 54 Spec NO. 22-01
CITY OF UKIAH
Mendocino County, California
BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, ______________________________________________________________
________________________________________________________________, as PRINCIPAL and
________________________________________________________________
________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT
OF THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be,
for the work described below, for the payment of which sum in lawful money of the United States, well and truly
to be made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors,
administrators and successors jointly and severally, firmly by these presents. In no case shall the liability of the
surety hereunder exceed the sum of $____________________
THE CONDITION OF THIS OBLIGATION IS SUCH,
That whereas the Principal has submitted the above mentioned bid to the City of Ukiah, as aforesaid, for certain
construction specifically described as follows, for which bids are to be opened at the Office of the City Clerk,
Ukiah Civic Center, Ukiah, California, on XXXXXXX for SLURRY SEAL OF LOCAL STREETS.
NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required
under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a
written contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah,
one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required
by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue.
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ______ day of ________________,
A.D. 20_____.
__________________________________________________ (Seal)
__________________________________________________ (Seal)
__________________________________________________ (Seal)
Principal
__________________________________________________ (Seal)
__________________________________________________ (Seal)
__________________________________________________ (Seal)
Surety
Address: __________________________________________________________
__________________________________________________________
__________________________________________________________
Page 110 of 281
SLURRY SEAL OF LOCAL STREETS 55 Spec NO. 22-01
NON-COLLUSION AFFIDAVIT
Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid.
To City Council, City of Ukiah:
The undersigned in submitting a bid for performing SLURRY SEAL OF LOCAL STREETS by contract, being
duly sworn, deposes and says:
That he or she has not, either directly or indirectly, entered into any agreement, participated in any
collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such
contract.
__________________________________________________
__________________________________________________
__________________________________________________
Signature(s) of Bidder
Business Address: __________________________________________________
__________________________________________________
__________________________________________________
Place of Residence: __________________________________________________
__________________________________________________
__________________________________________________
NOTARIZATION
Subscribed and sworn to before me this ______ day of _________, 20____.
__________________________________________________
Notary Public in and for the County of______________________________, State of California.
My Commission Expires ________________________
Page 111 of 281
SLURRY SEAL OF LOCAL STREETS 56 Spec NO. 22-01
CITY OF UKIAH
Mendocino County, California
AGREEMENT
FOR
SLURRY SEAL OF LOCAL STREETS
SPECIFICATION NO. 22-01
THIS AGREEMENT, made this ______ day of ___________________, 20____, by and between the City of
Ukiah, Mendocino County, California, hereinafter called the City and _______________________ hereinafter
called the Contractor,
WITNESSETH:
WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other
contract documents for the work herein described and shown and has approved and adopted these contract
documents, specifications and drawings and has caused to be published in the manner and for the time required
by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this
contract and
WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal
accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction
of the proposed work in accordance with the terms of this contract and
WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the
proposals submitted and as a result has determined and declared the Contractor to be the lowest and best
regular responsible bidder for the work and for the sums named in the proposal,
NOW, THEREFORE, THIS AGREEMENT WITNESSETH:
Article 1. Work to be Done and Contract Days Allowed.
That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction;
shall furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature
necessary for completion of the work in conformity with the Special Provisions and other contract documents
hereto attached and according to such instructions as may be given by the Engineer. The Contractor shall
complete the work within fifteen (15) calendar days. Contract days shall be counted starting with the 10th day
following receipt of notice that the contract has been executed by the City. Contractor, at his or her option, may
begin work prior to start of counting contract days, however, in no event shall the Contractor start work without
giving notification to the Engineer at least 72 hours prior to the start of work, without obtaining an encroachment
permit from the City, or without having submitted certificates of insurance that have been accepted and approved
by the Engineer
Page 112 of 281
SLURRY SEAL OF LOCAL STREETS 57 Spec NO. 22-01
Article II. Contract Prices.
That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete
performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full
compensation for all material and appliances necessary to the work, for all labor and use of tools and other
implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of
the nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties
which may be encountered in the prosecution of the work; for all risks of every description connected therewith;
for all expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other
expenses incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the
instructions and the requirements of the City.
Article III. Labor Discrimination.
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race,
color, national origin or ancestry, or religion of such persons and every contractor for public works
violating this section is subject to all the penalties imposed for a violation of this chapter."
In connection with the performance of work under this contract, the Contractor agrees as follows:
(a) The Contractor will not willfully discriminate against any employee or an applicant for employment
because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative
action to ensure that applicants are employed and that employees are treated during employment
without regard to their race, color, religion, ancestry, or national origin. Such action shall include,
but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Contractor agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided by the
awarding authority setting forth the provisions of this Fair Employment Practice section.
(b) The Contractor will send to each labor union or representative of workers with which he or she has
a collective bargaining agreement or other contract or understanding, a notice, to be provided by
the awarding authority, advising the said labor union or worker's representative of the Contractor's
commitments under this section, to employees and applicants for employment.
(c) The Contractor will permit access to his or her records of employment, employment
advertisements, application forms and other pertinent data and records by the Fair Employment
Practices Commission, City of Ukiah or any other appropriate agency of the State of California
designated by the awarding authority, for the purposes of investigation to ascertain compliance
with the Fair Employment Practices section of this contract.
(d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair
Employment Practices Act shall be regarded by the awarding authority as a basis for determining
the Contractor to be not a "responsible bidder" as to future contracts for which such Contractor
may submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to
establish, reestablish or renew a pre-qualification rating for the Contractor.
The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment
Practices Act to have occurred upon that it has investigated and determined that the Contractor
Page 113 of 281
SLURRY SEAL OF LOCAL STREETS 58 Spec NO. 22-01
has violated the Fair Employment Practices Act and has issued an order under Labor Code Section
1426 or obtained an injunction under Labor Code Section 1429.
Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall
notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding
authority within a stated period that the violation has been corrected, his or her pre-qualification
rating will be revoked at the expiration of such period.
(e) The Contractor agrees that should the City determine that the Contractor has not complied with the
Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and
1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof,
for each person who was denied employment as a result of such non-compliance, the penalties
provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovered
from the Contractor. The City may deduct any such damages from any monies due the Contractor.
(f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of
fashion so as to prevent the City or the State of California from pursuing any other remedies that
may be available at law.
(g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she
has or will meet the following standards for affirmative compliance, which shall be evaluated in
each case by the awarding authority:
(1) The Contractor shall provide evidence, as required by the City that he or she has notified all
supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination
clause and their responsibilities under it.
(2) The Contractor shall provide evidence, as required by the City, that he or she has notified all
sources of employees’ referrals (including unions, employment agencies, advertisements,
Department of Employment) of the content of the anti-discrimination clause.
(3) The Contractor shall file a basic compliance report, as required by the City. Willfully false
statements made in such reports shall be punishable as provided by law. The compliance report
shall also spell out the sources of the work force and who has the responsibility for determining
whom to hire, or whether or not to hire.
(4) Personally, or through his or her representatives, the Contractor shall, through negotiations
with the unions with whom he or she has agreements, attempt to develop an agreement which will:
a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training.
b. Otherwise implement an affirmative anti-discrimination program in terms of the unions'
specific areas of skill and geography to the end that qualified minority workers will be available
and given and equal opportunity for employment.
(5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals,
firms or organizations during the period of its pre-qualification.
(h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier
subcontract so that such provisions will be binding upon each such subcontractor.
Page 114 of 281
SLURRY SEAL OF LOCAL STREETS 59 Spec NO. 22-01
(i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of
submitting the bid.
Article IV. Parts of the Contract.
That the complete contract consists of the following documents, all of which shall be considered a part of this
agreement.
1. Notice to Bidders
2. Wage Rates
3. General Conditions
4. Technical Specifications
5. Proposal
6. Fair Employment Practices Certification
7. Agreement
8. Contract Bonds
9. Contract Drawings and Construction Details
10. Standard Drawings
11. Indemnification Agreement
IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names
to be signed by authority of their duly authorized office this _____ day of _____________, 20____.
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
By: ______________________________________________________________
CITY MANAGER, CITY OF UKIAH
Attest: ______________________________________________________________
CITY CLERK, CITY OF UKIAH
By: ______________________________________________________________
CONTRACTOR
Attest: ______________________________________________________________
Title: ______________________________________________________________
The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____.
__________________________________________________
CITY ATTORNEY, CITY OF UKIAH
Page 115 of 281
SLURRY SEAL OF LOCAL STREETS 60 Spec NO. 22-01
INDEMNIFICATION AGREEMENT
This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____,
by and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor).
Contractor is
_________________________________________________________________________________
___________________________________________ for Ukiah.
As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect
Ukiah from damage or damage claims which arise from its performance of the work.
Accordingly, Contractor agrees as follows:
1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and
employees from and against any claim, loss, or damage, including the legal and other costs of defending against
any claim of damage or loss which arises out of the Contractor’s negligent or wrongful performance under the
work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive
negligence or other wrongful conduct of Ukiah or its officers, agents and employees.
CONTRACTOR
BY: _______________________________________________
TITLE: _______________________________________________
Page 116 of 281
SLURRY SEAL OF LOCAL STREETS 61 Spec NO. 22-01
CITY OF UKIAH
Mendocino County, California
FAITHFUL PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS,
That we the undersigned, ______________________________________________________________
__________________________________________________________________________________,
AS PRINCIPAL, and
__________________________________________________________________________________,
AS SURETY,
are held firmly bound unto THE CITY OF UKIAH, hereinafter called the “City”, in the penal sum of
dollars ($____________________)
for the payment of which sum we bind ourselves, our heirs, executors, administrators, and successors, jointly
and severally.
WHEREAS, the Principal has entered into a certain Contract with the City, dated __________, 20_____,
a copy of which is hereto attached and made a part hereof,
NOW, THEREFORE, the condition of this obligation is such that if the Principal shall in all respects fully perform
the Contract and all duly authorized modifications thereof, during its original term and any extensions thereof
that may be granted and during any guaranty period for which the Contract provides, and if the Principal shall
fully satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the
City for all expenses which it may incur by reason of such claims, including its attorney's fees and court costs,
and if the Principal shall make full payment to all persons supplying labor, services, materials, or equipment in
the prosecution of the work under the Contract, in default of which such persons shall have a direct right of action
hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the
performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of
the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the
performance of the Contract, then this obligation shall be void; otherwise, it shall remain in full force and effect.
No modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall
in any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such
modification, extension, or forbearance is hereby waived.
IN WITNESS WHEREOF, the aforesaid Principal and Surety have executed this instrument and affixed their
seals hereto, this ________ day of _______________, 20_______.
In the presence of:
WITNESS:
_________________________________
________________________________
(SEAL)
(Individual Principal)
___________________________________
(Business Address)
___________________________________
Page 117 of 281
SLURRY SEAL OF LOCAL STREETS 62 Spec NO. 22-01
(City/State/Zip Code)
WITNESS:
____________________________________
______________________________ (SEAL)
(Corporate Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
________________________________
(Corporate Principal) Affix
Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
____________________________ ________________________________ Affix
(Corporate Surety) Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
The rate of premium on this bond is $___________________________ per thousand.
The total amount of premium charges is $____________________________...
(The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must
be attached).
Page 118 of 281
SLURRY SEAL OF LOCAL STREETS 63 Spec NO. 22-01
(CERTIFICATE AS TO CORPORATE PRINCIPAL)
I,_________________________________________, certify that I am the
______________________________ Secretary of the corporation named as Principal in the foregoing bond;
that _______________________________________, who signed the said bond on behalf of the Principal, was
then ____________________________________________ of said corporation; that I know his signature, and
that his signature thereto is genuine; and that said bond was duly signed, sealed, and attested to for and in
behalf of said corporation by authority of its governing body.
____________________________________________ Affix Corporate Seal
Page 119 of 281
SLURRY SEAL OF LOCAL STREETS 64 Spec NO. 22-01
CITY OF UKIAH
Mendocino County, California
MATERIAL AND LABOR BOND
KNOW ALL MEN BY THESE PRESENTS,
That we the undersigned, ______________________________________________________
__________________________________________________________________________, AS PRINCIPAL,
and
__________________________________________________________________________
__________________________________________________________________________, AS SURETY,
are held firmly bound unto THE CITY OF UKIAH, hereinafter called the “City” in the penal sum of
dollars ($____________________)
for the payment of which sum we bind ourselves, our heirs, executors, administrators, and successors, jointly
and severally.
WHEREAS, the Principal has entered into a certain Contract with the City, dated _________________,
20_____,
a copy of which is hereto attached and made a part hereof,
NOW, THEREFORE, the condition of this obligation is such that if the Principal shall in all respects fully perform
the Contract and all duly authorized modifications thereof, during its original term and any extensions thereof
that may be granted and during any guaranty period for which the Contract provides, and if the Principal shall
fully satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the
City for all expenses which it may incur by reason of such claims, including its attorney's fees and court costs,
and if the Principal shall make full payment to all persons supplying labor, services, materials, or equipment in
the prosecution of the work under the Contract, in default of which such persons shall have a direct right of action
hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the
performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of
the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the
performance of the Contract, then this obligation shall be void; otherwise, it shall remain in full force and effect.
No modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall
in any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such
modification, extension, or forbearance is hereby waived.
IN WITNESS WHEREOF, the aforesaid Principal and Surety have executed this instrument and affixed their
seals hereto, this ________ day of _______________, 20_______.
In the presence of:
WITNESS:
____________________________________
________________________________ (SEAL)
(Individual Principal)
___________________________________
(Business Address)
Page 120 of 281
SLURRY SEAL OF LOCAL STREETS 65 Spec NO. 22-01
___________________________________
(City/State/Zip Code)
WITNESS:
____________________________________
______________________________ (SEAL)
(Corporate Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
________________________________
(Corporate Principal) Affix
Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
____________________________ ________________________________ Affix
(Corporate Surety) Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
The rate of premium on this bond is $___________________________ per thousand.
The total amount of premium charges is $____________________________...
(The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must
be attached).
(CERTIFICATE AS TO CORPORATE PRINCIPAL)
I,_________________________________________, certify that I am the
______________________________ Secretary of the corporation named as Principal in the foregoing bond;
that _______________________________________, who signed the said bond on behalf of the Principal, was
then ____________________________________________ of said corporation; that I know his signature, and
that his signature thereto is genuine; and that said bond was duly signed, sealed, and attested to for and in
behalf of said corporation by authority of its governing body.
Page 121 of 281
SLURRY SEAL OF LOCAL STREETS 66 Spec NO. 22-01
____________________________________________ Affix Corporate Seal
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND
1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.
2. The name of the Principal shall be shown exactly as it appears in the Contract.
3. The penal sum shall not be less than required by the Specifications.
4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual
and state his place of residence.
5. If the Principal is a corporation, the bond shall be executed under its corporate seal.
If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the
corporate name.
6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation,
shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies
attached to such records of the corporation as will evidence the official character and authority of the
officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be
true copies.
7. The current power-of-attorney of the person signing for the surety company must be attached to the
bond.
8. The date of the bond must not be prior to the date of the Contract.
9. The following information must be placed on the bond by the surety company:
a. The rate of premium in dollars per thousand; and
b. The total dollar amount of premium charged.
10. The signature of a witness shall appear in the appropriate place attending to the signature of each party
of the bond.
11. Type or print the name underneath each signature appearing on the bond.
12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart)
intended for signing.
Page 122 of 281
SLURRY SEAL OF LOCAL STREETS 67 Spec NO. 22-01
CITY OF UKIAH
Mendocino County, California
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________
__________________________________________________________________, as PRINCIPAL
and__________________________________________________________________________
___________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of
___________________________________________________________________________________
_________________________________________________________($____________________),
(5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors,
administrators, successors and assigns jointly and severally, firmly by these presents.
WHEREAS, the said Principal entered into a Contract with the City of Ukiah
dated_________________________
for _________________________________________________________________________________
____________________________________________________________________________________
WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________,
_________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee
that the work will be free of any defective materials or workmanship which become apparent during the period
of one (1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full
force and effect, provided however, any additional warranty or guarantee whether expressed or implied is
extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee.
Signed, sealed, and dated this __________ day of ____________, 20_____.
__________________________________________________ (Seal)
BY :_______________________________________________( Seal)
__________________________________________________ (Seal)
Principal
__________________________________________________ (Seal)
BY :_______________________________________________( Seal)
__________________________________________________ (Seal)
Surety
Page 123 of 281
Page 1 of 2
Agenda Item No: 7.f.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1518
AGENDA SUMMARY REPORT
SUBJECT: Report of Final Cost for the Emergency Diagnosis and Repair of a Leak at Pressure Zone 1 South,
and Approve Corresponding Budget Amendment in the Amount of $32,340.47 Using Water Reserve Funds.
DEPARTMENT: Water Resources PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works/City
Engineer
ATTACHMENTS:
1. PZ1MarchDEWRSInvoice
2. Additional Invoices
Summary: Council will receive report of additional expenses for the emergency purchase of contracted
services and materials for the repair of a leak at Pressure Zone 1 South (PZ1S) in the amount of
$32,340.47 and consider approving a corresponding budget amendment.
Background: Council heard a report and approved a budget amendment in the amount of $329,932 during
the regular meeting of March 16, 2022, for the repair of a leak at PZ1S. This work was performed by the
contractor CV Larsen who has recently completed the tank installation and site improvements at the Pressure
Zone 2 South location.
Discussion: Since that meeting, the contractor has submitted their final invoice in the amount of $26,988.49
(Attachment 1). This work was for the final cleaning, preparation and filling of the tank. This final invoice brings
CV Larsen's work to the total of $352,305.49.
In addition, City staff purchased materials used in the repair of the leak from PACE Supply and Daniel Steel in
the amount of $5,473.98 (Attachment 2). These expenses and previously purchased materials resulted in a
project total of $362,272.47 for the repair of the leak. Staff is requesting a budget amendment in the amount of
$32,340.47 for these final expenses.
Note: Staff has filed a claim with the City’s insurance provider.
Recommended Action: Receive a report of the emergency purchase for the diagnosis and repair of a leak at
the Pressure Zone 1 South Tank, and approve corresponding budget amendment in the amount of $32,340.47
using Water Reserve Funds.
BUDGET AMENDMENT REQUIRED: YES
CURRENT BUDGET AMOUNT: 82227113.80230.18304: $329,932
PROPOSED BUDGET AMOUNT: 82227113.80230.18304: $362,272.47
FINANCING SOURCE: Water Reserve Funds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 47705
COORDINATED WITH: Tim Eriksen, Director of Public Works and Jason Benson, Senior Engineer
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Page 2 of 2
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ATTACHMENT 1
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1846 Ludwig Ave Santa Rosa CA 95407-6413 (707) 526-3750 Ofc (707) 571-8481 Fax
www.cvlarsen.com
2 March 2022
Jason Benson, P.E.
Senior Engineer
City of Ukiah
Re: PZ1S Emergency Repairs PO 47705-01
Jason:
Today the Supervising Water Treatment Plant Operator requested that our crew remove the organic material
from the walls of the reservoir on an as-directed basis, working with treatment plant personnel.
Additionally, a plan for filling the reservoir was discussed and we were directed to use a 4 ” pump and revise
our drain manifold to be used as a fill manifold.
It was discussed and agreed this work would be performed on a time and materials basis.
Thank you,
Shauna Larsen for;
Chris Larsen
C.V. Larsen Co.
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ATTACHMENT 2
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Agenda Item No: 7.g.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1524
AGENDA SUMMARY REPORT
SUBJECT: Notification of Purchase of AVEVA Flex License Software from E&M Electric & Machinery
Laboratories, Inc. in the Amount of $21,400 for Use at the Ukiah Water Treatment Plant.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Sean White, Water Resources Director
ATTACHMENTS:
1. AVEVA Quote
2. 00047819
Summary: Council will receive a notification of the purchase of AVEVA Flex License Software in the amount
of $21,400 from E&M Electric & Machinery
Background: Currently, on-call Staff are notified of water system errors via a cell-based alarm system. While
the alarm is indicative of a problem, Staff is not able to determine the nature, or severity of the problem until
reviewing the SCADA system located at the Water Treatment Plant.
Discussion: Purchasing Aveva will allow City Staff to have remote access to the Water Treatment Plant's
SCADA system. This will provide a significant improvement in the information available to on-call
Staff. Instead of simple alarms, Staff will be able to log in remotely and assess the nature and severity of the
alarm.
Attachment 1 is a copy of the quote; Attachment 2 is a copy of the Purchase Order.
Recommended Action: Receive notification of purchase of AVEVA Flex License Software in the amount of
$21,400.00
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 82027110.52100: $21,400.00
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 47819
COORDINATED WITH: Sean White, Director of Water & Sewer and Michelle Waganet, WTP Supervisor
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ATTACHMENT 1
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Purchase Order
Purchase
Order #
THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES AND SHIPPING PAPERS.
Fiscal Year
Date OrderedVendor Phone Number Date RequiredVendor Fax Number Buyer
Page of
Delivery must be made within
doors of specified destination.
Item#Description/Part No.Unit Price Extended PriceUOMQty
ByBy
Purchasing Supervisor PO TotalVENDOR COPY
BILL TO
V
E
N
D
O
R
SHIP
TO
CITY OF UKIAHATTN: ACCOUNTS PAYABLE300 SEMINARY AVENUEUKIAH, CA 95482
Freight Method/TermsDelivery Reference Department/Location Sales Tax Rate
2022 1 1
47819-00
E&M ELECTRIC & MACHINERY, INC126 MILL STHEALDSBURG CA 95448
CITY OF UKIAH - WTP935 RIVER ROADUKIAH CA 95482
03/28/2022 03/31/2022Mary Williamson
0.000N/A - NET 30 WATER PRODUCTIONWTP / SHELLY
$21,400.00
1 1.0 EACH $21,400.000 $21,400.00AVEVA FLEX SYSTEM PLATFORM + INSIGHT 1 YEAR
SUBSCRIPTION
REQ #E39556
PER AVEVA SELECT QUOTE #279964.1
ATTACHMENT 2
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1 GENERALLY.These Terms and Conditions ofSale(“Terms and Conditions”)apply to all purchases byCityofUkiah.(Referred to as “Buyer”).The supplier ofgoodsandservicesunderthistransactionishereinreferredtoas“Seller”.The goods or service purchasedare referred to as the “Purchase.”
2.TERMS EXCLUSIVE.Buyer will order the goodsorservicesdescribedhereinonlyuponthetermsandconditionscontainedherein.Seller’s acceptance of thisordershalloccureitherthroughcommencementofperformanceunderthisorderoracknowledgmentofthisorder.By accepting this order,Seller waives all terms andconditionscontainedinitsquotation,acknowledgment,invoice or other documents which are different from oradditionaltothosecontainedhereinandallsuchdifferentoradditionaltermsandconditionsshallbenullandvoid.SELLER MAY NOT CHANGE MATERIAL OFMANUFACTURE,SOURCES OF SUPPLY,MANUFACTURING PROCESS OR LOCATION WITHOUTTHE PRIOR WRITTEN CONSENT OF BUYER.
3.INSPECTION.All goods shall be received subjecttoBuyer’s inspection and rejection.Defective goods andgoodsotherwisenotconformingtothisordershallbeheldforSeller’s instruction and at Seller’s risk,and if Seller sodirects,shall be returned at Seller’s expense.No defectivegoodsshallbereplacedwithoutanewpurchaseorder.Payment by Buyer shall not be construed as anacceptanceofgoods.Buyer may return to Seller anynon-defective,excess goods within thirty (30)days ofreceiving them.
4.CHANGES.City may make changes within thegeneralscopeofthisorderindrawingsandspecificationsforspeciallymanufacturedsupplies,place of delivery,method of shipment or packing of the order by givingnoticetoSellerandsubsequentlyconfirmingsuchchangesinwriting.If such changes affect the cost of or the timerequiredforperformanceofthisorder,an equitableadjustmentinthepriceordeliveryorbothmustbemade.No change by Seller is allowed without City’s writtenapproval.Any claim by Seller for an adjustment under thissectionmustbemadeinwritingwithinthirty(30)days fromthedateofreceiptbySellerofnotificationofsuchchangeunlessCitywaivesthisconditioninwriting.Nothing in thissectionexcusesSellerfromproceedingwithperformanceof the order as changed.
5.TERMINATION.City may terminate this order atanytime,either verbally or in writing,with or without cause.Should termination occur,City will pay Seller as fullperformanceuntilsuchterminationtheunitorprorataorderpricefortheperformedandacceptedportionofthePurchase.City may provide written notice of terminationforSeller’s default if Seller refuses or fails to comply withthisorder.If Seller does not cure such failure within areasonabletimeperiod,or fails to perform the Purchasewithinthetimespecified(or allowed by extension),Sellerwill be liable to City for any excess costs incurred by City.
6.TIME EXTENSION.Time is of the essence Citymayextendthetimeforcompletionif,in City’s soledetermination,Seller was delayed because of causesbeyondSeller’s control and without Seller’s fault ornegligence.In the event delay was caused by City,Seller’s sole remedy is limited to recovering money actuallyandnecessarilyexpendedbySellerbecauseofthedelay;there is no right to recover anticipated profit.
7.REMEDIES CUMULATIVE.City’s rights andremediesunderthisorderarenotexclusiveandareinaddition to any rights and remedies provided by law.
8.TITLE.Title to materials and supplies purchasedunderthisorderpassdirectlyfromSellertoCityuponCity’s written acceptance following an actual inspectionand City’s opportunity to reject.
9.PAYMENT.City will pay Seller after receivingacceptableinvoicesformaterialsandsuppliesdeliveredandacceptedorservicesrenderedandaccepted.City willnotpaycartage,shipping,packaging or boxing expensesunless specified in this order.
10.INDEMNIFICATION.Seller agrees to indemnifyandholdharmlessfromandagainstanyclaim,action,damages,costs (including,without limitation,attorney’sfees),injuries,or liability,arising out of the Purchase or theorder,or their performance.Should City be named in anysuit,or should any claim be brought against it by suit orotherwise,whether the same be groundless or not,arisingoutofthePurchaseororder,or their performance,SellerwilldefendCity(at City’s request and with counselsatisfactorytoCity)and indemnify City for any judgmentrenderedagainstitoranysumspaidoutinsettlementorotherwise.For purposes of this section “City”includesCity’s officers,elected officials,and employees.Thisparagraph9willsurviveterminationofthisorder.TherequirementsastothetypesandlimitsofinsurancecoveragetobemaintainedbySeller,and any approval ofsuchinsurancebyCity,are not intended to and will not inanymannerlimitorqualifytheliabilitiesandobligationsotherwiseassumedbySellerpursuanttothisorder,including,without limitation,to the provisions concerningindemnification.
11.WARRANTY.Seller agrees that the Purchase iscoveredbythemostfavorablecommercialwarrantiestheSellergivestoanycustomerforthesameorsubstantiallysimilarsuppliesorservices,or such other more favorablewarrantiesasisspecifiedinthisorder.Warranties will beeffectivenotwithstandinganyinspectionoracceptanceofthe Purchase by City.
12.ASSIGNMENT.City may assign this order.Except as to any payment due under this order,Seller maynotassignorsubcontracttheorderwithoutCity’s writtenapproval.Should City give consent,it will not relieve Sellerfromanyobligationsunderthisorderandanytransfereeorsubcontractor will be considered Seller’s agent.
13.INSURANCE.Seller must provide the insuranceindicated on the face sheet of this order.
14.PERMITS.Seller must procure all necessarypermitsandlicenses,and abide by all federal,state,andlocal laws, for performing this order.
15.INDEPENDENT CONTRACTOR.City and SelleragreethatSellerwillactasanindependentcontractorandwillhavecontrolofallworkandthemannerinwhichitisperformed.Seller will be free to contract for similar servicetobeperformedforotheremployerswhileundercontractwithCity.Seller is not an agent or employee of City and isnotentitledtoparticipateinanypensionplan,insurance,bonus or similar benefits City provides for its employees.Any provision in this order that may appear to give City therighttodirectSellerastothedetailsofdoingtheworkortoexerciseameasureofcontrolovertheworkmeanstheSellerwillfollowthedirectionoftheCityastoendresultsof the work only.
16.WAIVER.City’s review or acceptance of,orpaymentfor,work product prepared by Seller under thisorderwillnotbeconstruedtooperateasawaiverofanyrightsCitymayhaveunderthisAgreementorofanycauseofactionarisingfromSeller’s performance.A waiver byCityofanybreachofanyterm,covenant,or conditioncontainedinthisorderwillnotbedeemedtobeawaiverofanysubsequentbreachofthesameoranyotherterm,covenant,or condition contained in this order,whether ofthe same or different character.
17.INTERPRETATION.This Agreement was draftedin,and will be construed in accordance with the laws of theStateofCalifornia,and exclusive venue for any actioninvolving this agreement will be in Mendocino County.
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Agenda Item No: 7.h.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1525
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Approving a Successor Memorandum of Understanding Between the City
of Ukiah and the Ukiah Professional Fire Association Local 3686, and Authorizing the City Manager to
Execute.
DEPARTMENT: Human Resources /
Risk Management PREPARED BY: Sheri Mannion, H.R. Director/Risk Manager
PRESENTER: Sheri Mannion, Human Resources Director/Risk
Manager
ATTACHMENTS:
1. UPFA Memorandum of Understanding 2022-2025
2. Resolution
Summary: Council will consider adopting a Resolution for a successor Memorandum of Understanding (MOU)
between the City of Ukiah and the Ukiah Professional Fire Association Local 3686 (UPFA), and authorizing the
City Manager to execute on behalf of the City.
Background: The Myers-Milias Brown Act (MMBA) is the law in California that establishes mandatory rights
and duties by which all local agencies must abide with regard to labor relations. Within the requirements of
MMBA, the City's negotiator, the City Manager, receives authority from the City Council on matters within the
scope of representation, and then proceeds to meet and confer with bargaining units.
Additionally, as part of the overall routine maintenance of the classification and compensation schedules for
the City of Ukiah, the Human Resources Department is responsible for evaluating classifications and benefits,
developing new classifications (including appropriate salary levels), examining salary grade adjustments, and
making recommendations for additions, modifications, and corrections.
Recognizing the importance of remaining competitive in the labor market and the continued efforts and
support from all City team members during the pandemic, the City Council authorized the City Manager to
begin negotiations with bargaining units prior to the expiration dates of the current MOU's.
Discussion: The current MOU between the City of Ukiah and UPFA is set to expire on September 18,
2022. The City's negotiating team, including the Fire Chief, have been meeting regularly and working
collaboratively with UPFA in review of current market conditions related to salaries and benefits. After multiple
meetings, the negotiating parties reached a tentative agreement on March 8, 2022. The proposed MOU
(Attachment 1) is for the term of April 1, 2022 through September 18, 2025, and contains salary increases
and benefit changes that will allow the City to remain competitive with the median market over the course of
the contract.
The City received notice that UPFA ratified the MOU on March 27, 2022, at a level consistent with City
Council's provided authorization. There is no fiscal impact in 2021/2022 due to ongoing vacancies in the
department.
Staff recommends that the Council adopt a Resolution (Attachment 2) approving the successor MOU and
authorizing the City Manager to execute on the City's behalf.
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Recommended Action: Adopt a Resolution approving a successor Memorandum of Understanding between
the City of Ukiah and the Ukiah Professional Fire Association, Local 3686, approve the corresponding budget
amendment, and authorizing the City Manager to execute on behalf of the City.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
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MEMORANDUM OF UNDERSTANDING
Between
The City of Ukiah
And
Ukiah Professional Firefighters Association, Local 3686
This Memorandum of Understanding (“MOU”) is entered into by and between the City of Ukiah
(“City”) and the Ukiah Professional Firefighters Association, Local 3686 (“Association”)
(collectively referred to as “Parties”). Having met and conferred in accordance with Government
Code section 3500, et. seq., the City and the Association agree to the following understandings:
1. Recognition
The City recognizes the Association, which is acknowledged to be affiliated with the Ukiah
Professional Firefighters Association, Local 3686, as exclusive representative for the
purposes of establishing wages, hours, and other terms and condition of employment for
all full-time employees in the classifications listed below and to any other classification,
which may be established within the scope of the duties now included with these
classifications:
Ambulance Operator/EMT
Ambulance Operator/Paramedic
Firefighter
Driver Operator
Fire Captain
Fire Marshal
Fire Battalion Chief
2. Term
The term of this MOU shall be from April 1, 2022 through September 18, 2025.
3. Wages and Working Hours
Effective with adoption of this MOU, the salaries of all employees covered under this MOU
shall be stated in Appendix A, to include the addition of Fire Marshal, Ambulance
Operator/EMT, and Ambulance Operator/Paramedic. The basis for these computations
shall be as follows:
1. Hourly rates for 56-hour employees shall be calculated by dividing an employee’s
annual salary by 2912.
2. Hourly rates for 40-hour employees shall be calculated by dividing the employee’s
annual salary by 2080.
4. Fair Labor Standards Act (FLSA) Work Period
1. 24-Day Work Period
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Effective July 1, 2006, the City and Association elected a 182 hour/24-day extended work
period, as authorized under Section 207(k) of the FLSA, for purposes of determining FLSA
overtime. The salary provided to employees assigned to this schedule covers straight time pay
for 192 hours each 24-day work period. Hours actually worked from 183-192 are paid an
additional payment of 0.5 times the regular rate of pay and hours actually worked in excess of
192 are compensated at 1.5 times the regular rate of pay.
i. Suppression personnel work a 48/96 hours schedule.
2. 7-Day Work Period
Employees assigned to a 40 hour/7-day work period, in accordance with FLSA, are
compensated overtime at 1.5 times the regular rate of pay for actual hours worked over 40
hours in a week.
5. Inclusion of Fire Marshal, Battalion Chief, and Ambulance Operator EMT/Paramedic
Classifications
For purposes of incorporating and defining the leave benefits associated with the newer
classifications of Fire Marshal, Battalion Chief and Ambulance Operators, see Appendix B for
a breakdown of benefit tiers for all recognized classifications.
6. Year 1
All provisions in Year 1, with the exception of the second salary increase, are effective the
first full pay period in April 2022.
1. Salaries
Effective the first full pay period in April 2022, employees will receive a salary increase
to base salary as follows:
Classification Adj.
Firefighter & Ambulance Operator (EMT/Paramedic) 5.62%
Driver Operator (formerly Fire Engineer) 5.55%
Captain 5.78%
Battalion Chief 4.26%
Effective the first full pay period in September 2022, Ambulance Operators, Firefighters,
Driver Operators, Captains, and Fire Marshal will receive a 5% salary increase to base
salary.
2. Educational Incentive Pay
The Educational Incentive provision will be replaced with the following:
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The City will pay compensation to employees for completing educational courses,
certificates and degrees, which enhance their ability to do their job as follows:
• An educational incentive premium of 2.5% will be paid to employees in the rank
of Ambulance Operator, Firefighter, Driver Operator, Captain, or Fire Marshal who
obtain an Associate’s degree or higher awarded by a community college, college,
or university accredited by a national or regional accrediting body recognized by
the United States Department of Education.
• An educational incentive premium of 2.5% will be paid to employees in the rank
of Battalion Chief who obtain a Bachelor’s degree or higher awarded by a
community college, college, or university accredited by a national or regional
accrediting body recognized by the United States Department of Education. The
2.5% and 2.5% educational incentives shall not be combined.
The Parties agree that this educational incentive premium is special compensation per Title
2 of the California Code of Regulations, section 571 and 571.1.
3. Paramedic Premium Pay
The Paramedic Stipend provision will be replaced with the following:
Employees in the rank of Firefighter, Driver Operator, Captain, Fire Marshal or Battalion
Chief who are licensed by the State of California as an EMT-P (paramedic) will receive an
additional 10% of their base monthly salary as compensation. These employees may be
assigned to act as paramedics and may augment the normal assignment on a fire apparatus.
The parties agree that this paramedic premium is special compensation per Title 2 of the
California Code of Regulations, section 571 and 571.1.
4. Special Assignment/Premium Pay
i. Bilingual Premium
The Bilingual Pay provision with be replaced with the following:
The City will pay compensation to employees who are routinely and consistently assigned
to positions requiring communication skills in Spanish and American Sign Language
(ASL) as follows:
Employees who are designated by the City as fluent in Spanish (includes ability to read
and write) or ASL (includes ability to interpret complex conversations) shall receive an
additional 5% of their base monthly salary as compensation for the additional
responsibilities. Association members who are not fluent, but have been designated by the
City as possessing the skill to converse in Spanish or ASL well enough to communicate
during a basic call for service shall receive an additional 3% of base monthly salary as
compensation for the additional responsibilities. The 5% pay and 3% pay shall not be
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combined and 5% is the maximum premium allowed for any combination of the recognized
communication skills.
The City may use a variety of techniques to test an employee’s proficiency in either
language, and may require an employee to re-test on occasion.
The Parties agree that this bilingual premium is special compensation per Title 2 of the
California Code of Regulations, section 571 and 571.1.
ii. Fire Instructor Premium
The City will provide compensation to employees who obtain Fire Instructor certification
as follows:
• Fire Instructor II – Employees in the rank of Firefighter, Driver Operator, Captain,
Fire Marshal or Battalion Chief who maintain Instructor II certification for at least
5 classes, as approved by the Chief, will receive 2.5% of their base monthly salary
as compensation for additional responsibilities. Employees must qualify through
an FTO type process determined by the Chief, and be available to instruct classes
as assigned and scheduled by the department.
• Fire Instructor III – Employees in the rank of Firefighter, Driver Operator, Captain,
Fire Marshal or Battalion Chief who maintain Instructor II certification for at least
5 classes and Instructor Trainer certification for at least 3 classes, as approved by
the Chief, will receive 5% of their base monthly salary as compensation for
additional responsibilities. Employees must qualify through an FTO type process
determined by the Chief, and be available to instruct classes as assigned and
scheduled by the department. The 2.5% and 5% pay shall not be combined.
The Parties agree that this Fire Instructor premium is special compensation per Title 2 of
the California Code of Regulations, section 571 and 571.1.
iii. Swiftwater Rescue Technician Premium
Employees in the rank of Firefighter, Driver Operator, Captain, Fire Marshal or Battalion
Chief, who maintain the core competencies and training to qualify as a Swiftwater Rescue
Technician, shall receive an additional 1% of their base monthly salary as compensation.
The Parties agree that this Swiftwater Rescue Technician premium is not special
compensation per Title 2 of the California Code of Regulations, section 571 and 571.1.
iv. Volunteer Coordinator Premium
The City will pay a $100 per month premium to up to 1 person, assigned by the Chief, to
coordinate the Volunteer Firefighter Program. The responsibilities include, coordinating
interviews and intake of volunteer applicants, as well as scheduling physical examinations
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and livescans; issues, inspects, and tracks volunteer PPE; and tracks volunteer attendance
records, drills, and calls.
The Parties agree that this Volunteer Coordinator premium is not special compensation per
Title 2 of the California Code of Regulations, section 571 and 571.1.
5. Uniform Allowance
The Association agree to have the current Uniform Allowance provision removed from the
MOU. A new Uniform Allowance provision is under development and will be negotiated
outside of the MOU.
7. Year 2
Effective the first full pay period following September 19, 2023, all classification will
receive a 2.5% salary increase to base salary.
8. Year 3
1. Salaries
i. Effective the first full pay period following September 19, 2024, all
classifications will receive a 3% salary increase to base salary, unless the
local economic benchmark – consisting of total revenue collected for
property tax, sales tax and transient occupancy tax – falls below the
combined total for the past audited Fiscal Year of 2022/2023. Should the
audited revenues fall below the benchmark, the increase will revert to the
CPI calculation of the average of U.S. City and SF-Oakland-San Jose
figures for April, to a maximum of 3%. In no case shall this result in a
decrease in compensation.
ii. Effective upon ratification of this MOU, the Battalion Chief classification
will receive an additional 0.97% salary increase to base salary.
2. Special Assignment/Premium Pay
i. Haz Mat Technician/Specialist Premium
The Haz Mat Specialist Pay provision will be replaced with the following:
Employees in the rank of Firefighter, Driver Operator, Captain, Fire Marshal or Battalion
Chief who are assigned by the Chief and qualify as a Haz Mat Technician shall receive an
additional 1% of their base monthly salary as compensation. Those assigned by the Chief
and qualify as a Haz Mat Specialist shall receive an additional 2% of their base monthly
salary as compensation. The 1% and 2% pay shall not be combined.
Employees receiving this premium must complete 24 hours of specific hazardous materials
training annually, and maintain at least 80% attendance at all regularly scheduled REHIT
meetings and trainings; and be available for response/callback).
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The Parties agree that this Haz Mat premium is special compensation per Title 2 of the
California Code of Regulations, section 571 and 571.1.
ii. Fire Investigator Premium
Employees in the rank of Firefighter, Driver Operator, Captain, or Battalion Chief who are
formally assigned as a Fire Investigator by the Chief, shall receive a 2% premium when
scheduled to work and as evidenced on employee’s authorized timecard. The Chief may
authorize up to 2 employees per shift to receive the Fire Investigator premium. This
premium applies to the Fire Marshall at all times.
The Parties agree that this Fire Instructor premium is special compensation per Title 2 of
the California Code of Regulations, section 571 and 571.1.
9. Comprehensive Memorandum of Understanding
The City and Association agree to continue to develop a comprehensive (single
document) MOU incorporating all current and previous agreements currently applicable
during the term of this contract.
10. Continuation
The City and the Association agree that all conditions of employment established by City
policy, including all conditions affecting wages, hours, and working conditions that are not
specifically addressed in this MOU, shall continue in effect and shall not be affected by the
terms of this MOU.
The value or availability of the benefits provided in the MOU as originally worded or as
amended from time to time may depend on their tax treatment by the state or federal
government or the decisions of other government agencies or departments, such as, but not
limited to, the Public Employees Retirement System. The City will endeavor to obtain the
most favorable treatment legally possible from these other governmental entities.
However, the City makes no representation concerning the value of such benefits to
Association members or how they will be taxed or otherwise treated by other agencies or
departments. The City's obligations under this MOU are limited to the direct cost of
providing the salary and benefits as described in the MOU. The City shall have no
additional financial obligation, even if the tax or other treatment of such salary or benefits
by other agencies or departments reduces or eliminates their value to the employee.
This Memorandum of Understanding is ratified and adopted pursuant to the recommendations of
the following representatives this 6th day of April 2022.
CITY OF UKIAH UKIAH PROFESSIONAL FIREFIGHTERS
______________________________ _____________________________________
Sage Sangiacomo, City Manager Anthony Selvitella, President
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Appendix A
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Grade Classification Step 0 Step 1 Step 2 Step 3 Step 4
4063 Ambulance Operator/EMT Annual 55,706.52$ 58,491.84$ 61,416.48$ 64,487.28$ 67,711.68$
Monthly 4,642.21$ 4,874.32$ 5,118.04$ 5,373.94$ 5,642.64$
Hourly 19.13$ 20.09$ 21.09$ 22.15$ 23.25$
4064 Firefighter/EMT Annual 58,638.37$ 61,570.32$ 64,648.80$ 67,881.24$ 71,275.32$
4065 Ambulance Operator/Paramedic Monthly 4,886.53$ 5,130.86$ 5,387.40$ 5,656.77$ 5,939.61$
Hourly 20.14$ 21.14$ 22.20$ 23.31$ 24.48$
4066 Driver Operator Annual 61,566.01$ 64,644.36$ 67,876.56$ 71,270.40$ 74,833.92$
Monthly 5,130.50$ 5,387.03$ 5,656.38$ 5,939.20$ 6,236.16$
Hourly 21.14$ 22.20$ 23.31$ 24.47$ 25.70$
4069 Captain Annual 71,306.17$ 74,871.48$ 78,615.00$ 82,545.72$ 86,673.00$
Monthly 5,942.18$ 6,239.29$ 6,551.25$ 6,878.81$ 7,222.75$
Hourly 24.49$ 25.71$ 27.00$ 28.35$ 29.76$
4260 Battalion Chief Annual 86,674.71$ 91,008.48$ 95,558.88$ 100,336.80$ 105,353.64$
Monthly 7,222.89$ 7,584.04$ 7,963.24$ 8,361.40$ 8,779.47$
Hourly 29.76$ 31.25$ 32.82$ 34.46$ 36.18$
Based upon a 2912 work schedule (56-hour work week)
4070 Fire Marshal Annual 71,306.17$ 74,871.48$ 78,615.00$ 82,545.72$ 86,673.00$
Monthly 5,942.18$ 6,239.29$ 6,551.25$ 6,878.81$ 7,222.75$
Hourly 34.28$ 36.00$ 37.80$ 39.69$ 41.67$
Based upon a 2080 work schedule (40-hour work week)
Fire Unit Salary Schedule
Effective April 3, 2022
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Appendix A
Page 2 of 3
Grade Classification Step 0 Step 1 Step 2 Step 3 Step 4
4063 Ambulance Operator/EMT Annual 58,491.85$ 61,416.48$ 64,487.28$ 67,711.68$ 71,097.24$
Monthly 4,874.32$ 5,118.04$ 5,373.94$ 5,642.64$ 5,924.77$
Hourly 20.09$ 21.09$ 22.15$ 23.25$ 24.42$
4064 Firefighter/EMT Annual 61,570.28$ 64,648.80$ 67,881.24$ 71,275.32$ 74,839.08$
4065 Ambulance Operator/Paramedic Monthly 5,130.86$ 5,387.40$ 5,656.77$ 5,939.61$ 6,236.59$
Hourly 21.14$ 22.20$ 23.31$ 24.48$ 25.70$
4066 Driver Operator Annual 64,644.31$ 67,876.56$ 71,270.40$ 74,833.92$ 78,575.64$
Monthly 5,387.03$ 5,656.38$ 5,939.20$ 6,236.16$ 6,547.97$
Hourly 22.20$ 23.31$ 24.47$ 25.70$ 26.98$
4069 Captain Annual 74,871.48$ 78,615.00$ 82,545.72$ 86,673.00$ 91,006.68$
Monthly 6,239.29$ 6,551.25$ 6,878.81$ 7,222.75$ 7,583.89$
Hourly 25.71$ 27.00$ 28.35$ 29.76$ 31.25$
4260 Battalion Chief Annual 86,674.71$ 91,008.48$ 95,558.88$ 100,336.80$ 105,353.64$
Monthly 7,222.89$ 7,584.04$ 7,963.24$ 8,361.40$ 8,779.47$
Hourly 29.76$ 31.25$ 32.82$ 34.46$ 36.18$
Based upon a 2912 work schedule (56-hour work week)
4070 Fire Marshal Annual 74,871.48$ 78,615.00$ 82,545.72$ 86,673.00$ 91,006.68$
Monthly 6,239.29$ 6,551.25$ 6,878.81$ 7,222.75$ 7,583.89$
Hourly 36.00$ 37.80$ 39.69$ 41.67$ 43.75$
Based upon a 2080 work schedule (40-hour work week)
Fire Unit Salary Schedule
Effective September 4, 2022
Page 163 of 281
Appendix A
Page 3 of 3
Grade Classification Step 0 Step 1 Step 2 Step 3 Step 4
4063 Ambulance Operator/EMT Annual 59,954.15$ 62,951.88$ 66,099.48$ 69,404.40$ 72,874.68$
Monthly 4,996.18$ 5,245.99$ 5,508.29$ 5,783.70$ 6,072.89$
Hourly 20.59$ 21.62$ 22.70$ 23.83$ 25.03$
4064 Firefighter/EMT Annual 63,109.54$ 66,264.96$ 69,578.16$ 73,057.08$ 76,709.88$
4065 Ambulance Operator/Paramedic Monthly 5,259.13$ 5,522.08$ 5,798.18$ 6,088.09$ 6,392.49$
Hourly 21.67$ 22.76$ 23.89$ 25.09$ 26.34$
4066 Driver Operator Annual 66,260.41$ 69,573.48$ 73,052.16$ 76,704.72$ 80,539.92$
Monthly 5,521.70$ 5,797.79$ 6,087.68$ 6,392.06$ 6,711.66$
Hourly 22.75$ 23.89$ 25.09$ 26.34$ 27.66$
4069 Captain Annual 76,743.27$ 80,580.48$ 84,609.48$ 88,839.96$ 93,282.00$
Monthly 6,395.27$ 6,715.04$ 7,050.79$ 7,403.33$ 7,773.50$
Hourly 26.35$ 27.67$ 29.06$ 30.51$ 32.03$
4260 Battalion Chief Annual 88,841.58$ 93,283.68$ 97,947.84$ 102,845.28$ 107,987.52$
Monthly 7,403.46$ 7,773.64$ 8,162.32$ 8,570.44$ 8,998.96$
Hourly 30.51$ 32.03$ 33.64$ 35.32$ 37.08$
Based upon a 2912 work schedule (56-hour work week)
4070 Fire Marshal Annual 76,743.27$ 80,580.48$ 84,609.48$ 88,839.96$ 93,282.00$
Monthly 6,395.27$ 6,715.04$ 7,050.79$ 7,403.33$ 7,773.50$
Hourly 36.90$ 38.74$ 40.68$ 42.71$ 44.85$
Based upon a 2080 work schedule (40-hour work week)
Fire Unit Salary Schedule
Effective first full pay period in September 2023
Page 164 of 281
Appendix B
Page 1 of 3
LEAVE BENEFITS
VACATION ACCRUALS
Association members shall earn and may accumulate vacation leave as indicated below:
Firefighters, Driver Operators, Captains, Battalion Chiefs, and Ambulance Operators
(classifications assigned to 56-hour workweek): Vacation is earned and accrued hourly each pay
period according to the following schedule and includes credit for holiday hours:
Years of Service Hours Earned Per Pay
Period
Maximum Accrual
0-3 11.2 Hours 604.8 Hours
4-8 12.1 Hours 651.6 Hours
9-15 14.2 Hours 760.8 Hours
16 plus 15.1 Hours 807.6 Hours
Fire Marshal (classifications assigned to a 40-hour workweek): Vacation is earned and accrued
hourly each pay period according to the following schedule:
Years of Service Hours Earned Per Pay
Period
Maximum Accrual
0-3 4.0 Hours 224.0 Hours
4-8 4.7 Hours 260.4 Hours
9-15 6.2 Hours 338.4 Hours
16-19 6.8 Hours 369.6 Hours
20 plus 8.0 Hours 432.0 Hours
Conversion: In the event an employee is transferred between a suppression or ambulance
assignment (56-hour work week) and a non-suppression or non-ambulance assignment (40-hour
work week), accumulated vacation hours as well as prospective accumulation shall be converted,
using a factor of 1.4 to maintain equivalent monetary value of said leave time. As such, the
employee’s vacation hours will be divided by 1.4 if he or she is transferred to a non-suppression
or non-ambulance assignment from a suppression or ambulance assignment and will be
multiplied by 1.4 if he or she is transferred to a suppression or ambulance assignment from a
non-suppression or non-ambulance assignment.
Vacation Buy Back
Firefighters, Driver Operators, Captains, Battalion Chiefs, and Ambulance Operators
(classifications assigned to 56-hour work week): An employee may sell back up to 120 hours of
vacation to the City for the equivalent payment of the employee’s current salary on an hour-for-
hour basis. Payment for said hours shall be at the rate of the employee’s base salary, at the 56-
hour rate, and shall be included in their regular paycheck on the first pay date in December of
Page 165 of 281
Appendix B
Page 2 of 3
each year. Employees shall submit a PAF to Payroll by November 15th for processing the
following pay period.
Vacation Cash Out
Fire Marshal (classifications assigned to a 40-hour work week): Employees who reach their
maximum vacation accrual may cash out one (1) week (40 hours) vacation, limited to one (1)
time per fiscal year. This may be requested within two pay periods to the employee reaching
their vacation accrual maximum.
HOLIDAYS
Employees are provided with the following paid holidays:
DATE HOLIDAY
December 31 New Year's Eve
January 1 New Year's Day
3rd Monday, January Martin Luther King Birthday
3rd Monday, February Washington's Day
Last Monday, May Memorial Day
July 4 Independence Day
1st Monday, September Labor Day
2nd Monday, October Indigenous People’s Day
November 11 Veterans' Day
4th Thursday, November Thanksgiving Day
4th Friday, November Day following Thanksgiving
December 24 Christmas Eve
December 25 Christmas Day
Added to vacation accrual each fiscal year 8/11.2 hours floating Holiday credit
The 8-hour (40-hour) or 11.2-hour (56-hour) floating holiday credit is added to each employee’s
vacation accrual in the beginning of the fiscal year of each year.
Firefighters, Driver Operators, Captains, Battalion Chiefs, and Ambulance Operators
(classifications assigned to 56-hour work week): Due to the nature of the fire shift schedule, actual
holiday hours are factored into the vacation credit received by the employee.
Fire Marshal (classifications assigned to a 40-hour workweek): Employees working a forty (40)
hour work week shall observe holidays as paid days off and shall be compensated for as part of
their current salary.
SICK LEAVE ACCRUAL
Association members shall earn and may accumulate sick leave as indicated below:
Page 166 of 281
Appendix B
Page 3 of 3
Firefighters, Driver Operators, Captains, Battalion Chiefs, and Ambulance Operators
(classifications assigned to 56-hour workweek):
Effective upon adoption of the 2015-2018 MOU, sick leave accrual decreased from 18 hours per
month to 12 hours per month in accordance with industry standards as a resource for increasing
the Unit’s monthly health contribution.
All employees hired after the adoption of the 2015-2018 MOU will accrue Sick Leave at 12 hours
per month. Existing employees who elect to continue to receive “flex dollars” towards their health
insurance options will continue to accrue Sick Leave at 18 hours per month. Existing employees
who elect to receive the monthly health contribution, in lieu of “flex dollars” will accrue Sick
Leave at 12 hours per month. This is a one-time, non-reversible election.
Fire Marshal (classifications assigned to a 40-hour workweek):
Employees assigned to a 40-hour workweek will accrue 1-day (8 hours) of sick leave for each
month of service.
Page 167 of 281
RESOLUTION NO. ______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
APPROVING MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF UKIAH AND
UKIAH PROFESSIONAL FIRE ASSOCIATION LOCAL 3686
WHEREAS, the City of Ukiah Employee/Employer Relations Officer and Human
Resources Director meet and confer in good faith with the bargaining units on matters including
wages, hours, and the terms and conditions of employment for represented employees; and
WHEREAS, the terms and conditions contained herein have been negotiated by the City
of Ukiah and Ukiah Professional Fire Association Local 3686 and such terms and conditions have
been agreed upon by both parties; and
WHEREAS, this Memorandum of Understanding includes all terms and conditions of
employment with respect to wages, hours, and working conditions applicable to the Ukiah
Professional Fire Association Local 3686 for the period of April 1, 2022 through and September
18, 2025;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby
approves and authorizes the City Manager to execute this Memorandum of Understanding on
behalf of the City.
PASSED AND ADOPTED this 6th day of April 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Jim O. Brown, Mayor
ATTEST:
________________________________
Kristine Lawler, City Clerk
Page 168 of 281
Page 1 of 2
Agenda Item No: 7.i.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1527
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Approval of Change Order in the Amount of $20,800 to All Star Painting for the
Alex Thomas Plaza Painting Project.
DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director
PRESENTER: Neil Davis, Community Services Director
ATTACHMENTS:
1. Color and Finish Schedule Update
2. Paint Palette and Study
3. ALL STAR PAINTING INC Proposal for Alex thomas plaza change orders 3.28.2022
Summary: The City Council will consider approving a change order in the amount of $20,800, to address dry
rot found during painting, and to adjust the color palette at Alex Thomas Plaza.
Background: At the September 21, 2021, Ukiah City Council meeting, All Star Painting was awarded a
contract to paint Alex Thomas Plaza.
Although not typically required for a maintenance project, considering the prominent location and nature of the
Plaza, a small ad hoc advisory group was created and worked with Staff to develop a suitable restoration plan;
The advisory group of seven included a Councilmember, two design professionals, and representatives from
the art and business communities.
The overall plan envisioned 1) landscaping improvements, 2) the addition of murals and an Outdoor Art
Gallery, and 3) painting the Pavilion and associated facilities.
A subcommittee of two developed a paint palette that outlined the scope of work and color scheme to be used
for the painting of the Pavilion and associated facilities. The ad hoc team was provided the opportunity to
review and approve the color scheme. The plan was presented to and approved by the City Council on
September 21, 2021.
Discussion: All Star Painting began painting on March 7th and completed a large portion of the project by
March 11th. Although the project was completed to the approved specifications, even those who had chosen
the color palette were surprised, and admitted the colors were much brighter than anticipated. Following a
substantial amount of negative public comment, staff asked the contractors to stop work. The design
professional consulted with staff and devised a modified Color and Finish Schedule (Attachment 1), a new
Paint Palette and Study (Attachment 2), and received a quote of $17,600 from All Start Painting (Attachment
3) to make the desired changes. In addition to the color change, dry rot was discovered in the fascia below the
skylights and the contractor provided a bid of $3,200 for that repair as well. The original contract was not fully
expended.
Recommended Action: Approve Change Order in the amount of $20,800 to All Star Painting for the Alex Thomas
Plaza Painting Project.
BUDGET AMENDMENT REQUIRED: Yes
Page 169 of 281
Page 2 of 2
CURRENT BUDGET AMOUNT: 10022100.80220.18288: $58,300
PROPOSED BUDGET AMOUNT: 10022100.80220.18288: $73,800
FINANCING SOURCE: General fund current revenues
PREVIOUS CONTRACT/PURCHASE ORDER NO.: Contract 2122100
COORDINATED WITH:
Page 170 of 281
Community Services Department
Neil Davis, administrator
(707) 467-5765
ndavis@cityofukiah.com
City of Ukiah / Alex Thomas Plaza
Color & Finish Schedule 7/1/2021
REVISED 3/28/2022
Color Ref.Number Name Mfg.Specification Location Notes Est. Qty.
BENJAMIN MOORE COLORS
1 #1544 Waynesboro Taupe Benjamin Moore Corotech COMMAND Satin (V-392) Concret walls & benches CIP Conc
2 # 2150-70 Easter Lilly Benjamin Moore Corotech COMMAND Satin (V-392) Recessed concrete signage CIP Conc
3 # 2004-10 Deep Rose Benjamin Moore Corotech COMMAND Satin (V-392) Cast aluminum letters Alum
4 # 2150-70 Easter Lilly Benjamin Moore Corotech COMMAND Satin (V-392) Fascia & Gutters, Skylights CMU & Wood
5 # 2150-40 Spring Dust Benjamin Moore Corotech COMMAND Satin (V-392) Stage wall CMU
6 #1544 Waynesboro Taupe Benjamin Moore Corotech COMMAND Gloss (V-390) Stage Columns Steel
7 # 2168-30 Orange Blossom Benjamin Moore Corotech COMMAND Gloss (V-390) Stage, 3 poles, moon panels Steel
8 # 2150-40 Spring Dust Benjamin Moore Corotech COMMAND Satin (V-392) 4' h. & end wall CMU
10 # 2153-40 Cork Benjamin Moore Corotech COMMAND Satin (V-392) Drinking Fountain Wall CMU
11 # 2153-40 Cork Benjamin Moore Corotech COMMAND Satin (V-392) Smooth & Ribbed block walls CMU
12 # 2004-10 Deep Rose Benjamin Moore Corotech COMMAND Gloss (V-390) Restroom Doors Steel
13 # 2150-50 Hampton Green Benjamin Moore Corotech COMMAND Satin (V-392) Steel Trellis Steel
14 # HC-77 Alexandria Beige Benjamin Moore Corotech COMMAND Satin (V-392) All Columns CIP Conc.
15 # 2150-70 Easter Lilly Benjamin Moore Corotech COMMAND Satin (V-392) Roof Beams & Clg.Wood
16 # 2150-50 Hampton Green Benjamin Moore Corotech COMMAND Gloss (V-390) Restroom Mtl. Partitions Steel
17 # 2018-70 Milkyway Benjamin Moore Corotech COMMAND Satin (V-392) Restroom Ceiling Stucco
18 Sure Klean Clr. Penetrating Sealer Prosoco PROSOCO Weather Seal Siloxane PD Restroom Floor Flat Conc.
19 # 2047-20 Manor Green Benjamin Moore Corotech COMMAND Satin (V-392) Handrails Steel
20 MM 337164 Dome Gold Modern Masters Ext. Satin Color Trim, street clock Steel
21 # HC-190 Black Benjamin Moore Corotech COMMAND Gloss (V-390) Lamp Posts, Street Clock Alum.
Attachment 1
Page 171 of 281
City of Ukiah / Alex Thomas Plaza
Color & Finish Schedule 7/1/2021
REVISED 3/25/2022
Color Ref.Number Name Mfg.Specification Location Notes Est. Qty.
SHERWIN WILLIAMS COLORS
1 # 0023 Pewter Tankard Sherwin Williams SuperPaint Ext. Acrylic Latex Satin Concrete walls & benches CIP Conc
2 # 7562 Roman Column Sherwin Williams SuperPaint Ext. Acrylic Latex Satin Recessed concrete signage CIP Conc
3 # 6608 Rave Red Sherwin Williams SuperPaint Ext. Acrylic SemiGloss Cast aluminum letters Alum
4 # 7562 Roman Column Sherwin Williams SuperPaint Ext. Acrylic Latex Satin Fascia & Gutters, Skylights CMU & Wood
5 # 9207 Pale Moss Sherwin Williams SuperPaint Ext. Acrylic Latex Satin Stage wall CMU
6 # 0023 Pewter Tankard Sherwin Williams SuperPaint Ext. Acrylic Latex Satin Stage Columns Steel
7 # 6886 Invigorate Sherwin Williams SuperPaint Ext. Acrylic Latex Satin Stage-3 poles, moon panels Steel
8 # 9027 Pale Moss Sherwin Williams SuperPaint Ext. Acrylic Latex Satin 4' h. & end wall CMU
10 # 6388 Golden Fleece Sherwin Williams SuperPaint Ext. Acrylic Latex Satin Drinking Fountain Wall CMU
11 # 6388 Golden Fleece Sherwin Williams SuperPaint Ext. Acrylic Latex Satin Smooth & Ribbed block walls CMU
12 # 6608 Rave Red Sherwin Williams SuperPaint Ext. Acrylic SemiGloss Restroom Doors Steel
13 # 6379 Jersey Cream Sherwin Williams SuperPaint Ext. Acrylic Latex Satin Steel Trellis Steel
14 # 9084 Cocoa Whip Sherwin Williams SuperPaint Ext. Acrylic Latex Satin All Columns CIP Conc.
15 # 7562 Roman Column Sherwin Williams SuperPaint Ext. Acrylic Latex Satin Roof Beams & Clg.Wood
16 # 6379 Jersey Cream Sherwin Williams SuperPaint Ext. Acrylic SemiGloss Restroom Mtl. Partitions Steel
17 # 7105 Paperwhite Sherwin Williams SuperPaint Ext. Acrylic SemiGloss Restroom Ceiling Stucco
18 Sure Klean Clr. Penetrating Sealer Prosoco PROSOCO Weather Seal Siloxane PD Restroom Floor Flat Conc.
19 # 6762 Poseidon Sherwin Williams SuperPaint Ext. Acrylic SemiGloss Handrails Steel
20 MM 337164 Dome Gold Modern Masters Ext. Satin Color Trim, street clock Steel
21 # HC-190 Black (Benjamin Moore)no equivelent Formally known as Black PM-9 Lamp Posts, Street Clock Alum.
Page 172 of 281
Paint Palette & Study for
improvements
and restoration to
The City of Ukiah
Alex R. Thomas Jr. Plaza
Alex R. Thomas Jr. PlazaMarch 28, 2022
1
REVISION V-3 :: 3/28/2022
Attachment 2
Page 173 of 281
MAINTAINANCE PLAN
Color Palette
2
From: Shannon Riley
March 28, 2022
Subject: plaza colors
Based on Alan’s recommendations and a
variety of input, we would like to propose the
following alterations:
Roofs: Repair Rot, prime & paint to match
roof fascia and gutters.
Pavilion Roof Fascia: Swap Scandinavian Blue
for a cream color. (Maybe the same Easter
Lilly (2150-70) that is inside the pavilion?)
Restroom Building Walls: Swap BOTH yellows
and blue for Cork (2153-40).
Restroom Doors: Swap Peony for Deep Rose
(2004-10) or Black.
Clock: Swap Manor Green for Black (HC-190).
Entry Signage: Swap Sun Valley for the same
cream as fascia. Easter Lilly (2150-70)
Stage Walls: Swap Scandinavian Blue for
Spring Dust (2150-40).
Stage Structural Cylinders: Swap Watertown
for Waynesboro Taupe (1544)
Stage Metal Moons: Swap Green with Envy for
Orange Blossom (2168-30)
Art Walls (Short End Wall): Swap Starburst
Orange with Spring Dust (2150-40)
Shannon Riley
Deputy City Manager
REVISION V-3 :: 3/28/2022
Page 174 of 281
City of Ukiah Alex R. Thomas Plaza
Parks & Recreation Dept. Maintenance and Paint Upgrade
411 W Clay St.
Ukiah, CA 95482
A public space is an area or place that is open and accessible to all peoples, regardless of
gender, race, ethnicity, age or socio-economic level. These are public gathering spaces
such as plazas, squares and parks.
Well-designed and maintained public spaces are critical to the health of any city. Such
gathering spaces allow for social mixing, civic participation, recreation, and a sense of
belonging. Good public spaces respond to the dynamics of a community—amenities wear
out, needs change and management of our public spaces require continual maintenance
and innovation. Every community group's history should be included into the physical and
cultural reality of a public space.
The parks and plazas of Ukiah provide such public spaces. By coming together in these
safe and relaxed settings, different groups become comfortable with each other, thereby
strengthening community cohesion.
•Following the adoption of the City of Ukiah’s Public Art Policy, the City is
implementing a civic art program at the plaza featuring both permanent and temporary,
revolving works of art. Art animates public spaces, improves local business viability, and
contributes to public safety. Public art brings diverse people together to celebrate,
inspire, and be inspired.
•Many special events are hosted at the Plaza. A few of the events include the year -
round weekly Farmers Market, musical events for different groups, summer movie series,
Chinese New Year celebration, Classic Car Show, Pumpkinfest, Story Promenade
presented by Ukiah Library, the annual Ukiah Valley Art Fair, and the Rising Stars Music
Competition among many others.
Alex Thomas Plaza is Ukiah’s central public plaza with the goal of providing a clean, well
maintained public space.
3
REVISION V-3 :: 3/28/2022
Page 175 of 281
ENTRY SIGNAGE
AND LANDSCAPE RETAINING WALLS
Color Palette
4
The entry signage is institutionally bland and non-descript. The text and background should
distinguish itself from the grey concrete frame with distinctive color detailing. This is the focal point
and name of the plaza and should present itself as a memorable representation of the colorful
downtown character. All the concrete benches are in need of paint.
Recessed Panel
1.Easter Lily
No. 2150-70
Cast Concrete
2.Waynesboro
Taupe
No. 1544
3.Letters
Deep Rose
No. 2004-10
2
2
2 1
3
1
2
REVISION V-3 :: 3/28/2022
Page 176 of 281
SUNDIAL GARDEN
AND LANDSCAPE RETAINING WALLS
Color Palette
5
The Sundial is hidden from view by overgrown landscaping and can be a focal point with some
defining detail colors and new appropriate landscaping. The concrete walls are chipped, stained
and neglected, they need cleaning and paint to unify the material and function.
Cast Concrete
1. Waynesboro
Taupe
No. 1544
All cast concrete
retaining walls, curbs
and benches
throughout the park.
Sundial to remain
as-is, no work.
Page 177 of 281
BANDSTAND / STAGE
WALLS, POLES AND STEEL ORNAMENTS
Color Palette
6
The low walls defining the stage area are dull and indistinguishable from the stage and background.
The wall cap is broken and in need of new restoration. The flag poles should celebrate the occasion
and help define the performance with festive color.
Wall
1. Spring dust
No. 2150-40
Structural Cylinders
2.Waynesboro Taupe
No. 1544
3.Metal Moons
Orange Blossom
No. 2168-30
4.Poles (3)
Orange Blossom
No. 2168-30
1
2
3
4
REVISION V-3 :: 3/28/2022
Page 178 of 281
ART WALLS
SOUTHEAST CORNER OF THE PLAZA
Color Palette
7
The outside east wall of the restrooms has been designated for a painted mural , and the low wall
adjacent to this is intended for a rotating art wall. The walls need to be power washed, primed and
top-coated with a low maintenance paint with color that can stand on its own while serving as a
stimulating host for varied art projects.
Art Walls
1-a Spring Dust
No. 2150-40
Short End Wall
2.Spring Dust
No. 2150-40
1-a
2
1
Art Walls
1. Hampton Green
No. 2150-50
REVISION V-3 :: 3/28/2022
Page 179 of 281
RESTROOMS, EXTERIOR
SOUTH BUILDING OF THE PLAZA
Color Palette
8
The cream ceiling to remain or match existing.
Store-Room door to match adjacent wall.
Gutters to match background colors.
Roof Fascia
1.Easter Lilly
No. 2150-70
Smooth Block Walls
2.Cork
No. 2153-40
Drink Fountain Wall
3.Cork
No. 2153-40
Textured Block Wall
4.Cork
No. 2153-40
Bathroom Doors
5.Deep Rose
No. 2004-10
2 1 2 5 2 2 COL 4 2134
The exterior walls of the restroom building stained, moldy, multiple areas of graffiti with attempts
of unsuccessful removal or painted over. These walls need a thorough power wash, block primer
and anti graffiti topcoat of quality paint. This is an area to brighten up and define the architecture
with several complimentary colors and create a positive presence rather than the current dark
corner to evade.
4
End Walls
Spring Dust
No. 2150-40
End Walls
Spring Dust
No. 2150-40
REVISION V-3 :: 3/28/2022
Page 180 of 281
MAIN PAVILION
SOUTHEAST BUILDING IN THE PLAZA
Color Palette
9
Roof Fascia
1.Easter Lily
No. 2150-70
Back Wall
2.Spring Dust
No. 2150-40
Trellis
3.Hampton Green
No. 2150-50
All Columns
4.Alexandria Beige
No. HC-77
Roof Beams & Clg.
5.Easter Lilly
No. 2150-70
6.Letters “UKIAH”
Deep Rose
No. 2004-10
2 2 4 3 5 4 1 2451
The Interior back wall in the pavilion is stained, and moldy. It needs a thorough power wash with
block filler and new topcoat of paint. The Trellis will be a lighter shad of the rear wall. The Fascia
will continue the Scandinavian Blue color to tie the Pavilion with the south wall with the
Bathrooms. All of the columns will be the same color, an earthy brown to anchor and support the
roofs.
REVISION V-3 :: 3/28/2022
Page 181 of 281
RESTROOMS, INTERIOR
SOUTH BUILDING OF THE PLAZA
Color Palette
10
The interior of the restrooms should be cleaned, painted and well lit, with recognizable assurance
that the city takes pride in its public restrooms. They should be spotlessly maintained and welcome
the public with respect. The doors have the feel of a prison and could be painted in a bright and
innovative way to welcome people (see page 7).
Leave brushed bare metal natural and unpainted. Apply Anti-Graffiti sacrificial coating on all
surfaces except plumbing fixtures and ADA accessories. Paint plywood covers to match partitions.
Replace or repair dysfunctional light fixtures.
Metal Partitions
1. Hampton Green
No. 2150-50
Interior Block Walls,
2. Stucco Walls and
Ceiling
Milkyway
No. 2018-70
Interior Floor
3. Clear Penetrating
PROSOCO Weather
Seal Siloxane PD
4. Clear coat of anti-
graffiti protection.
Rain Guard
Vandl-Top
Page 182 of 281
STEEL and CAST IRON FIXTURES
Color Palette
11
The cast iron clock is faded and oxidized, as are the lamp posts throughout the plaza. The steel handrails
and decorative elements of the stage area are chipped, rusting and in need or restoration.
Clock
1. Black
No. HCC-190
2.Clock Trim / MM*
Dome Gold
No. 337164
Lamp Posts
3. Black
No. HC-190
Stair Handrails
4. Manor Green
No. 2047-20
*Note: Gold trim paint is from
Modern Masters Paint Co.
See Specification Sheet.
REVISION V-3 :: 3/28/2022
Page 183 of 281
ALL STAR PAINTING INC.Date 3/28/2022
4720 Porto Pino Way Antelope, CA 95843 Proposal
(916) 218-2455 For: City of Ukiah
Allstarpainting355@gmail.com Alex Thomas Plaza
LIC #: 984748
CAGE #: 8DVR9 .
DUNS #:81360084
DIR # : 1000513506
Description of work
Revise paint colors for city plaza park. Repair wood rot on upper roof ridge cap and
skylight trim
Scope of work:
●Remove rotted 2x8 approximately 30 feet.
●Replace with new 2x8 approximately 30 feet.
●Prime and paint.
●Complete rot repair work.
●Revise paint colors for city plaza park listed on page 2 of Alex Thomas Color palette.
Time:
Approximately will need an extra 7 days for the extra work
Total Labor and Material
Rot repair price $3,200.00
Revised paint colors for Alex thomas park $17,600.00
Grand Total: $ 20,800.00
Attachment 3
Page 184 of 281
Acceptance of Proposal
The above prices, specifications and conditions are hereby accepted. This is a quote until
signed,and then it becomes a contract and All Star painting is authorized to do the work as
specified. If this offer is accepted, please sign the bottom and mail it or sign and email back to
All Star Painting Inc. This bid is valid for a 30-day period . All work to be completed in a
workmanlike manner according to standard construction practices. Any alteration or deviation
from above specifications involving extra cost will be executed only upon written orders and will
become an extra charge over and above this proposal.
Sincerely,
All Star Painting Inc.
Accepted:_______________________________________________________ Date:__________
Page 185 of 281
Page 1 of 1
Agenda Item No: 7.j.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1528
AGENDA SUMMARY REPORT
SUBJECT: Adoption of a Resolution Authorizing the Submittal of Application(s) for all CalRecycle Grants for
which the City is Eligible.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:
1. 7i CC Reso 2022-12 - Adopting NOI RE SB 1383-Organic Waste Reductions
2. Proposed Resolution - CalRecycle Grant App Authorization
Summary: Council will consider adoption of a resolution authorizing the submittal of application(s) for all
CalRecycle for which the City is eligible.
Background: In 2016 Senate Bill 1383, Short-Lived Climate Pollutants: Organic Waste Reductions was
passed. This bill looks to reduce California’s emissions of methane gas. Methane gas produced from organic
waste breakdown in landfills is the third largest source of gases production in the state. The requirements of
SB 1383 were initially meant to be enacted and enforceable by January 1, 2022.
Due to the majority of jurisdictions having not met the requirements of SB 1383, an extension was processed
and jurisdictions now have until January 1, 2023, to enact these requirements before being in non-compliance
and subject to fees and other penalties. Grant monies are available to assist with compliance.
Discussion: On the February 16, 2022, City Council meeting, Council approved a resolution regarding the
Notice of Intent to Comply with SB 1383 (Attachment 1). CalRecycle accepted our Notice of Intent to Comply
but also informed Staff of the need of a resolution to authorize the City Manager to be able to submit grant
applications on behalf of the City. This resolution is meant to grant that authorization. (Attachment 2)
Recommended Action: Adopt a resolution authorizing the submittal of application(s) for all CalRecycle for which
the City is eligible.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 186 of 281
ATTACHMENT 1
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RESOLUTION NO. 2022-XX
RESOLUTION OF THE CITY OF UKIAH AUTHORIZING SUBMITTAL OF APPLICATION(S) FOR
ALL CALRECYCLE GRANTS FOR WHICH THE CITY IS ELIGIBLE
WHEREAS, Public Resources Code sections 48000 et seq. authorize the Department of Resources
Recycling and Recovery (CalRecycle) to administer various grant programs (grants) in furtherance
of the State of California’s (state) efforts to reduce, recycle and reuse solid waste generated in the
state thereby preserving landfill capacity and protecting public health and safety and the
environment; and
WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures
governing the application, awarding, and management of the grants; and
WHEREAS, CalRecycle grant application procedures require, among other things, an applicant’s
governing body to declare by resolution certain authorizations related to the administration of
CalRecycle grants.
NOW, THEREFORE, BE IT RESOLVED that:
1.The City Council of the City of Ukiah authorizes the submittal of application(s) to CalRecycle
all grants for which the City is eligible.
2.The City Manager, or his designee is hereby authorized and empowered to execute in the
name of the City all grant documents, including but not limited to, applications, agreements,
amendments and requests for payment, necessary to secure grant funds and implement the
approved grant project.
3.These authorizations are effective for five (5) years from the date of adoption of this
resolution.
PASSED, ADOPTED and APPROVED this __ day of _______, 2022 by the following vote on roll
call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Jim O. Brown, Mayor
ATTEST:
_______________________________
Kristine Lawler, City Clerk
ATTACHMENT 2
Page 194 of 281
Page 1 of 2
Agenda Item No: 7.k.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1529
AGENDA SUMMARY REPORT
SUBJECT: Notification of Purchase of new Pump and Motor as Part of Purchase Order #47600 Issued to
Bartley Pump PM, LLC for the Teardown, Inspection, and Rehabilitation of Well #8, and Approval of
Corresponding Budget Amendment in the Amount of $135,618.07 Using the Water Reserve Funds.
DEPARTMENT: Water Resources PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Sean White, Water Resources Director.
ATTACHMENTS:
1. Purchase Order 00047600
Summary: Council will receive notification of additional expense to Purchase Order #47600 issued to Bartley
Pump PM, LLC for the purchase of a new pump and as part of the teardown, inspection, and rehabilitation of
Well #8 in the amount of $135,618.07.
Background: As previously reported to Council on January 19, 2022, Well #8 was designed and constructed
to produce approximately 1,100 gallons per minute (gpm). However, Well #8 has never performed to
anticipated levels since its construction in 2008. Actual production has ranged from 370-500 gpm. As a result,
the pump, motor, and Variable Frequency Drive (VFD) have never operated correctly. This mismatch has
been the source of premature pump and motor failure in the past.
PO #47600 was originally made to rehabilitate the well and once the well casing was repaired, a new motor
and pump would be installed to match post- rehabilitation test results. This will ensure maximum equipment
service life as well as increase energy efficiency.
Discussion: Well #8 was redeveloped in mid-January and pumptested on January 29th. Well tests confirmed
that Well #8 was in need of redevelopment. Output of Well #8 doubled, with a final test capacity of 850 gpm.
The additional testing and material purchases to rehabilitate the well cost $134,677.06, bringing the Purchase
Order total to $163,366.76 (Attachment 1).
Staff is requesting a budget amendment in the amount of $135,618.07. These funds would be used in addition
to existing funds to pay for the additional expense of PO #47600 and replenish the Water Operation and
Maintenance Fund, which is used for small day-to-day repairs and is now depleted as a result of this and other
emergency repairs. Water Resource Reserve Funds will be used to restore this account.
Recommended Action: Receive notification of the additional expense of the purchase of a new pump and
motor as part of Purchase Order #47600 issued to Bartley Pump PM, LLC for the teardown, inspection, and
rehabilitation of Well #8, and approve corresponding budget amendment in the amount of $135,618.07 using
the Water Reserve Funds.
BUDGET AMENDMENT REQUIRED: YES
CURRENT BUDGET AMOUNT: 82027111.56120: -$105,618.07
PROPOSED BUDGET AMOUNT: 82027111.56120: $30,000.00
FINANCING SOURCE: Water Reserve Funds
Page 195 of 281
Page 2 of 2
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 47600
COORDINATED WITH: Sean White, Director of Water & Sewer and Michelle Waganet, WTP Supervisor
Page 196 of 281
Purchase Order
Purchase
Order #
THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES AND SHIPPING PAPERS.
Fiscal Year Page of
Delivery must be made within
doors of specified destination.
PO TotalRECEIVING COPY
BILL TO
V
E
N
D
O
R
SHIP
TO
Date OrderedVendor Phone Number Date RequiredVendor Fax Number Buyer
Item#Description/Part No.Unit Price Extended PriceUOMQty
CITY OF UKIAHATTN: ACCOUNTS PAYABLE300 SEMINARY AVENUEUKIAH, CA 95482
Freight Method/TermsDelivery Reference Department/Location Sales Tax Rate
2022 1 1
47600-05
BARTLEY PUMP PM, LLC4000 S MOORLAND AVESANTA ROSA CA 95407
CITY OF UKIAH - WTP935 RIVER ROADUKIAH CA 95482
12/02/2021707-584-9191 Mary Horger
7.880N30/FOB UKAIAH WATER PRODUCTION
$163,366.76
1 9460.0 DOLL $1.000 $9,460.00PULL PUMP OUT OF WELL #8 AND RUN WELL VIDEO
TO SEE THE INTEGRITY OF THE CASING ANDSCREEN. FURTHER RECOMMENDATIONS TOFOLLOW.
820.50.00.27.271.2711.27111.56120.$9,460.00
2 19229.7 DOLL $1.000 $19,229.70LABOR TO PRE-BRUSH WELL, THEN PERFORM AN
AIRSHOCK TO GET PERFORATIONS OPENED ANDCLEANED, THEN SWAB THE SCREENED AREA ANDBAIL BOTTOM CLEAN, AND PERFORM A POSTVIDEO, PER QUOTE DATED 12/27/2021.
820.50.00.27.271.2711.27111.56120.$19,229.70
3 25223.8 DOLL $1.000 $25,223.75INSTALL A TEST PUMP, TEST WELL, AND REMOVE
TEST PUMP PER ESTIMATE DATED 12/23/21.
820.50.00.27.271.2711.27111.56120.$25,223.75
4 109453.3 DOLL $1.000 $109,453.31PUMP AND MOTOR REPLACEMENT - REUSING OLD
DISCHARGE HEAD - PER QUOTE DATED 2/26/22
820.50.00.27.271.2711.27111.56120.$109,453.31
REF REQ E38897
AS PER QUOTE DATED 12/1/21
SUBJECT TO PREVAILING WAGE ADDENDUM,
ATTACHED.
MH 1/3/2022: ADDED LINE 2. WILL GO TO COUNCIL
TO REPORT.
MH 2/16/22: REF REQ E39155 - AS PER QUOTE
RECEIVED 1/24/22 (QUOTE DATED 12/23/21) ...
ADDED $25,223.75 TO INSTALL A TEST PUMP, TEST
WELL AND REMOVE TEST PUMP.
MH 3/2/2022: ADDED LINE 4.
ATTACHMENT 1
Page 197 of 281
Page 1 of 2
Agenda Item No: 7.l.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1533
AGENDA SUMMARY REPORT
SUBJECT: Award the Purchase of a Vactor 2100i Truck Mounted Vacuum System in the amount of
$542,462.07 from Owen Equipment, and Approve Corresponding Budget Amendment.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works/City
Engineer
ATTACHMENTS:
1. Vehicle Justification Form
2. City of Ukiah- Vactor 2100i
Summary: Council will consider approving the purchase of a Vactor 2100i Truck Mounted Vaccum System
from Owen Equipment in the amount of $542,462.07, and approve a corresponding budget amendment.
Background: The Public Works 5-year capital improvement plan (CIP) has a vactor truck budgeted for FY
22/23. The purchase of the item was originally planned for FY 21/22, however, was delayed due to the Covid-
19 Pandemic.
Staff recently discovered that supply chain delays have increased the lead time significantly for vehicles. This
truck currently has a lead time of 9-12 months, but it is anticipated to increase to over two years if the order is
not placed soon.
Discussion: In developing the specifications, Staff analyzed the need for this equipment and specified a
Vactor-branded unit based on reliability and parts availability and local service. This equipment will primarily
be used for water and sewer maintenance activities. Some of these tasks include cleaning sewer mains, lift
stations, recycled water ponds, and repairing water main breaks. The Electric Utility Department will also use
the equipment for potholing, removing utility poles, and other maintenance work and will be assisting the
Water Resources Department with the purchase.
Attachment 1 is the Vehicle Justification Form; provided as Attachment 2 is the proposal from Owen
Equipment. The pricing is based on the competitively solicited Sourcewell Cooperative Purchasing Program,
Contract Number 101221-VTR. Municipal Code Section 1522 allows for the City to participate in cooperative
agreements like this one. It is Staff’s recommendation for Council to approve the purchase of one Vactor 2100i
Truck Mounted Sewer Cleaner from Owen Equipment in the amount of $542,462.07, and approve a
corresponding budget amendment using Water, Sewer, and Electric Utility Reserve Funds. The shared cost of
this amendment is meant to reflect the amount of use of the equipment.
Recommended Action: Award purchase of a Vactor 2100i Truck Mounted Vacuum System from Owen
Equipment in the amount of $542,462.07, and approve corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 84027221.80100.V2518: $0 82027114.80100 $0 80026400.80100.V2518: $0
PROPOSED BUDGET AMOUNT: 84027221.80100.V2518: $244,107.93 82027114.80100 $244,107.93
80026400.80100.V2518: $54,246.21
Page 198 of 281
Page 2 of 2
FINANCING SOURCE: Water, Sewer and Electric Reserve Funds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tim Eriksen, Director of Public Works, Cindy Sauers, Electric Utility Director and Dave
Kirch, Fleet Maintenance Supervisor
Page 199 of 281
ESTIMATED COST: $550,000
FLEET MAINTENANCE SUPERVISOR
SIGNATURE DATE
EST. MILEAGE/HOURS PER YEAR
Unknown
$78,500.00
ALTERNATE SOLUTIONS EXPLORED: See below
OTHER INDIRECT BENEFITS: N/A
COST/BENEFIT ANALYSIS: N/A
JUSTIFICATION/USE/NEED: This equipment is used daily by the Water/Sewer Operations Division to clean sewer mains, repairs water main
breaks, pothole existing utilities, work at the Wastewater Treatment Plant, clean lift stations and Recycled Water ponds in addition to
assisting with Electric Utility work.
PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2023 Vactor Positive Displacement (PD)
MAINTENANCE COSTS TO DATE
PROPOSED BUDGETED AMOUNT FOR
EACH DEPT/DIV
ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN
MILEAGE/HOURS
YEAR CITY EQUIPMENT #
ORIGINAL PURCHASE PRICE
2515
MODEL
CURRENT MILEAGE/HOURS
$225,000.0082027114.80100
84027221.80100
Water Operations V2518
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE
ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE)MEET CARB STANDARDS?
5000 hours
REVIEWED & APPROVED BY:
Water Resources
DEPARTMENT(S)
PROPOSED VEHICLE OR HEAVY EQUIPMENT
3500 hours
No
CURRENT CONDITION: Fair
Unknown
Water Resources Sewer Operations V2518
Vehicle & Heavy Equipment Request & Justification
DIVISION(S)
PROJECT
CODE
ITEM: Vactor
SUBMITTED BY: Dave Kirch
600 hours Yes
FOR FISCAL YEAR: 2020/2021
2010 Vac-Con
EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED
ORG & OBJECT ACCOUNT CODE
DEPARTMENT HEAD
ADDITIONAL COMMENTS: The prosposed equipment is a Positive Displacement (PD) Unit where the current one is a Fan Unit. The PD unit
allows for the ability of the Vacuum unit to reach much farther below grade when Hydro-Excavating
Varies
ASSET USEFUL LIFE: 10 years
1HTWDAAR4AJ287178
VIN/SERIAL #
$225,000.00
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of Existing
ATTACHMENT 1
Page 200 of 281
Russ Knight
Tel: 707-290-9093
Quote Number: 2022-46330 1 of 7
Presents a Proposal Summary
of the
2100i
Combination Single Engine Sewer Cleaner with Positive Displacement Vacuum System Mounted on a Heavy
Duty Truck Chassis
for
City of Ukiah
1320 Airport Rd.
Ukiah, Ca. 95482
ATTACHMENT 2
Page 201 of 281
Quote Number: 2022-46330 2 of 7
PRODUCT DESCRIPTION
· 2100i with Roots 824-18" Hg. Blower, 10 Yard Debris body, 1000 Gallons of Fresh Water
STANDARD FEATURES
· Aluminum Fenders
· Mud Flaps
· Electric/Hydraulic Four Way Boom
· Color Coded Sealed Electrical System
· Intuitouch Electronic Package
· Double Acting Dump Hoist Cylinder
· Handgun Assembly w/35' x 1/2" Hose w/Quick Disconnects
· 3" Y-Strainer at Water Pump Inlet
· Ex-Ten Steel Cylindrical Debris Tank
· Flexible Hose Guide
· (3) Nozzles with Carbide Inserts w/Rack
· Vacuum Tube Storage: Rear Door (2) Pipe
· 3/4:” Nozzle Pipe
· Flat Rear Door w/Hydraulic Locks
· Dual Stainless Steel Float Shut Off
· Debris Body Vacuum Relief System
· Debris Deflector Plate
· 48" Dump Height
· Additional Water Tank Sight Guage
· Liquid Float Level Indicator
· Boom Transport Post Storage
· Boom Out of Position Indicator/Alarm
· Body Out of Position Indicator/Alarm
· 3" Y-Strainer @ Water Pump
· Performance Package
· 1" Water Relief Valve
· Microstrainer Prior to Blower
· Midship Handgun Coupling
· Side Mounted Water Pump
· Hose Wind Guide (Dual Roller)
· Hose Reel Manual Hyd. Extend/Retract
· Hose Reel Chain Cover (Full)
· Hydraulic Extending 15", Rotating Hose Reel, 3/4" x 1000' Capacity
· Tachometer & Hourmeter/Blower
· Circuit Breakers
· LED Lights. Clearance, Back-Up, Stop, Tail & Turn
· Tow Hooks, Front and Rear
· Electronic Back-Up Alarm
· Hydraulic Tank Shutoff Valves
· Module Paint, Dupont Imron Elite - Sanded Primer Base
· 8" Vacuum Pipe Package
· Emergency Flare Kit
· Fire Extinguisher 5 Lbs.
· Low Water Alarm with Water Pump Flow Indicator
· Joystick Boom Control
· Rodder System Accumulator- Jack Hammer on/off control w/ manual valve
· Digital Hose Footage Counter
· Water Pump Hour Meter
· PTO Hour Meter
· Hydraulic Oil Temp Alarm
· Digital Water Pressure Gauge
Page 202 of 281
Quote Number: 2022-46330 3 of 7
· Vactor Standard Manual and USB Version - 1 + Dealer
ADDITIONAL FEATURES
· 48" x 22" x 24" Curb Side Aluminum Toolbox with Lighting
· 25' Leader Hose (in lieu of standard)
· Roots 824-18" Hg. Blower
· 180 Degree Rotation, 10 Ft. Hydraulic Telescoping Boom, Front Loading 8" Suction Hose
· Telescopic Boom Elbow, Hard Hat Style
· 60 GPM Variable Flow Water System
· 3000 PSI Water Pressure
· Hydraulic Cooling Package
· 3/4'” x 1000' Piranha Sewer Hose, 3000 PSI
· Debris Body Washout
· 6" Knife Valve w/Cam-Loc, Rear Door, 3:00 Position
· 6" Rear Door Knife Valve w/Camloc w/Port, 6:00 position
· Full Rear Door Swinging Screen
· Centrifugal Separators (Cyclones)
· Folding Pipe Rack, Curbside, 8" Pipe
· Folding Pipe Rack, Streetside, 8" Pipe
· Rear Door Pipe Rack Removed
· Rear Door Splash Shield
· Lube Manifold
· Plastic Lube Chart
· Final Filter and Silencer Ball Valve Drains
· Laval Water Separator at Fill
· Bellypack Wireless Controls with hose reel controls, 2 -way communications, and LCD Display
· Handgun Couplers, Front and Rear
· Hydro Excavation Kit - Includes Lances w/ Shield, Nozzles, Storage Tray, and Vacuum Tube
· Hose Wind Guide (Dual Roller), Auto, Hydraulically Indexing with Pinch Roller
· Rodder Hose Pinch Roller
· Hose Reel Manual Rewind Tool
· High Pressure Hose Reel
· Rodder Pump Drain Valves
· Rear Directional Control, LED Arrowstick
· Wireless, Waterproof, Rechargable, Handheld, LED Spot Light w/12V Charger
· 6 Lighting Package, 6 Federal Signal Strobe Lights, LED
· LED Mid-Ship Turn Signals
· Worklights (2), LED,Boom—Wheelen Pioneer(Per Ukiah Spec)
· Worklights (2), LED, Rear Door—Wheelen Pioneer(Per Ukiah Spec)
· Worklight, LED, Operators Station—Wheelen Pioneer(Per Ukiah Spec)
· Worklight, LED, Hose Reel Manhole —Wheelen Pioneer(Per Ukiah Spec)
· Worklight, LED, Curb Side—Wheelen Pioneer(Per Ukiah Spec)
· Worklight, LED, Street Side —Wheelen Pioneer(Per Ukiah Spec)
· 2 x Mirror Mounted Strobe Lights
· Toolbox, Front Bumper Mounted, 16 x 12 x 18 w/(2) LED Side Markers
· Behind Cab Toolbox with Lighting
· Toolbox, Driver Side Subframe, 18w x 24h x 24d, with Lighting
· (4) Long Handle Tool Storage Locations Behind Cab
· Camera System, Front and Rear
· Safety Cone Storage Rack - Post Style
· Digital Water Level Indicator
· Digital Debris Body Level Indicator
· Vactor Standard Manual and USB Version - 1
· Factory Inspection Pre-Delivery Trip
Page 203 of 281
Quote Number: 2022-46330 4 of 7
Sourcewell price for Vactor 2100i…………..………………………………………………………..$498,243.00
Tax @ 8.875%........................................................................................................................................$44,219.07
Total Price FOB Ukiah, Ca………..………………………………………………………….........…$542,462.07
Registration and training included
THE PROPERTY HEREIN IS GUARANTEED BY MANUFACTURER'S WARRANTY ONLY AND SELLER MAKES NO WARRANTY EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR OTHERWISE, OR OF FITNESS FOR ANY PARTICULAR PURPOSE, THAT EXTENDS BEYOND THE ABOVE DESCRIPTION OF THE EQUIPMENT. NOTE: Price is good until June 14, 2022. Cost increases due to the addition of Government mandated safety or environmental devices incurred after the date of this proposal, will be charged to you at our cost. Proof of such costs, if any, will be documented. TAXES: SALES TAX applicable at time of delivery will be shown on our invoice. FEDERAL EXCISE TAXES, if applicable, will require payment unless a properly executed Exemption Certificate is submitted. DELIVERY: 240-265 days TERMS: Net 10 or Approved Lease
Let me know if you need any additional information. I can provide you with a bid spec if you need it. I would
welcome the opportunity to set up a demo to show you guys just how easy it is to use our unit. If you have any
questions, please give me a call at (707) 481-9849.
Sincerely,
Kelly McGrath
Kelly McGrath
Territory Account Manager
Page 204 of 281
QuoteNumber:2022-46330 5 of 7
LIMITED WARRANTY
Limited Warranty. Each machine manufactured by VACTOR MANUFACTURING (or, "the Company") is warranted against defects in
material and workmanship for a period of 12 months, provided the machine is used in a normal and reasonable manner and in accordance
with all operating, maintenance and safety instructions. In addition, certain machines and components of certain machines have extended
warranties as set forth below. If sold to an end user, the applicable warranty period commences from the date of delivery to the end user. If
used for rental purposes, the applicable warranty period commences from the date the machine is first made available for rent al by the
Company or its representative. This limited warranty may be enforced by any subsequent transferee during the warranty p eriod. This
limited warranty is the sole and exclusive warranty given by the Company.
STANDARD EXTENDED WARRANTIES (Total Warranty Duration)
2100 Series, HXX Series and Jetters 10 years against water tank leakage due to corrosion. Nonmetallic water tanks
are covered for 5 yrs. against any factory defect in material or workmanship.
2100 Series, HXX Series and Guzzler only 5 years against leakage of debris tank, centrifugal compressor or housing due to
rust-through.
2100 Series and Jetters 2 years - Vactor Rodder Pump
Exclusive Remedy. Should any warranted product fail during the warranty period, the Company will cause to be repaired or replaced, as
the Company may elect, any part or parts of such machine that the Company's examination discloses to be defective in material or factory
workmanship. Repairs or replacements are to be made at the selling Company's authorized dealer's or distributor's location or at other
locations approved by the Company. In lieu of repair or replacement, the Company may elect, at its sole discretion, to refund the purchase
price of any product deemed defective. The foregoing remedies shall be the sole and exclusive remedies of any party making a valid
warranty claim.
This Limited Warranty shall not apply to (and the Company shall not be responsible for):
1. Major components or trade accessories that have a separate warranty from their original manufacturer, such as, but not lim ited to, trucks
and truck chassis, engines, hydraulic pumps and motors, tires and batteries.
2. Normal adjustments and maintenance services.
3. Normal wear parts such as, but not limited to, oils, fluids, vacuum hose, light bulbs, fuses and gaskets.
4. Failures resulting from the machine being operated in a manner or for a purpose not recommended or not in accordance with operating,
maintenance or safety instructions provided by the Company.
5. Repairs, modifications or alterations without the express written consent of the Company, which in the Company's sole judgment, have
adversely affected the machine's stability, operation or reliability as originally designed and manufactured.
6. Items subject to misuse, negligence, accident or improper maintenance.
*NOTE* The use in the product of any part other than parts approved by the Company may invalidate this warranty. The Company
reserves the right to determine, in its sole discretion, if the use of non -approved parts operates to invalidate the warranty. Nothing
contained in this warranty shall make the Company liable for loss, injury, or damage of any kind to any person or entity resulting from any
defect or failure in the machine.
THIS WARRANTY SHALL BE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, AND TO THE EXTENT
PERMITTED, CONFERRED BY STATUTE, INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE, OR ANY WARRANTY AGAINST FAILURE OF ITS
ESSTENTIAL PURPOSE, ALL OF WHICH ARE DISCLAIMED.
This warranty is in lieu of all other obligations or liabilities, contractual and otherwise, on the part of the Company. For the avoidance of
doubt, the Company shall not be liable for any indirect, special, incidental or consequential damages, including, but not lim ited to, loss of
use or lost profits. The Company makes no representation that the machine has the capacity to perform any functions other than as
contained in the Company's written literature, catalogs or specifications accompanying delivery of the machine. No person or affiliated
company representative is authorized to alter the terms of this warranty, to give any other warranties or to assume any other liability on
behalf of the Company in connection with the sale, servicing or repair of any machine manufactured by the Company. A ny legal action
based hereon must be commenced within eighteen (18) months of the event or facts giving rise to such action.
The Company reserves the right to make design changes or improvements in its products without imposing any obligation upon it self to
change or improve previously manufactured products.
VACTOR MANUFACTURING
1621 S. Illinois Street
Streator, IL 61364
Page 205 of 281
TERMS AND CONDITIONS
Quote Number:2022-46330 6 of 7
ORDERS: All orders are subject to acceptance by Vactor
Manufacturing, Inc. or Guzzler Manufacturing, Inc. (hereafter
referred to as Vactor). Orders for products not normally carried
in stock or requiring special engineering or manufacturing is in
every case subject to approval by Vactor's Management.
PRICES: All orders are subject to current prices in effect at the
time of order acknowledgement.
F.O.B. Point: Unless otherwise stated, all prices listed are
F.O.B. factory.
PAYMENT TERMS: The company's payment terms are due
upon receipt, unless otherwise stated. However, until such time
as Vactor receives full payment, Vactor shall maintain a
purchase money security interest in the product.
CANCELLATION: Orders cannot be cancelled except upon
terms that will compensate Vactor for any loss or damage
sustained. Such loss will be a minimum of 10% of the purchase
price.
SHIPMENT: All proposals are based on continuous and
uninterrupted delivery of the order upon completion, unless
specifications distinctly state otherwise. In the event that
agreement is reached for Vactor to store completed items, they
will be immediately invoiced to the customer and become due
and payable. Storage shall be at the risk of the customer and
Vactor shall be liable only for ordinary care of the property.
STORAGE CHARGES: Vactor shall charge the customer at
current rates for handling and storing customer's property (e.g.
truck chassis) held for more than thirty (30) days after
notification of availability for shipment. All customer's
property, or third party's property, that is stored by Vactor is at
the customer's or other party's risk. Vactor is not liable for any
loss or damage thereto caused by fire, water, corrosion, theft,
negligence, or any caused beyond its reasonable control.
PERFORMANCE: Vactor shall not be liable for failure to
complete the contract in accordance with its terms if failure is
due to wars, strikes, fires, floods, accidents, delays in
transportation or other causes beyond its reasonable control.
EXPERIMENTAL WORK: Work performed at customer's
request such as sketches, drawings, design, testing, fabrication
and materials shall be charged at current rates.
SKETCHES, ENGINEERING DRAWINGS, MODELS and
all preparatory work created or furnished by Vactor, shall
remain its exclusive property; and no use of same shall be made
nor may ideas obtained therefrom be used except with the
consent of and on terms acceptable to Vactor.
TAXES: Buyer's final cost shall include all applicable sales
and use taxes, including all sales and use taxes attributable to
any changes made to Buyer's initial order placed hereunder or to
any changes to applicable sales and use tax laws. However,
Vactor Manufacturing, Inc. shall be responsible for Federal
Excise Tax (F.E.T.) unless it is separately stated on the invoice
and added to the selling price. If F.E.T. is not separately stated
on the invoice it has not been included in the price and Vactor
will pay any F.E.T. due itself and bear the cost of the tax. Any
refunds or adjustments to the F.E.T. in such cases belong to
Vactor.
PRODUCT IMPROVEMENTS: Vactor reserves the right to
change manufacturing specifications and procedure in
accordance with its product improvement policy.
MOUNTING PRICES: Mounting prices assume normally
factory installation on a truck chassis suitable for the unit
purchased. Relocation of batteries, fuel tanks, mufflers, air
tanks, etc. will be an additional charge, billed at the standard
factory labor rate.
WARRANTY: Vactor warrants its products to be free from
defects in material and workmanship for a period of 12 months,
subject to the limitations and conditions set forth in its current
published warranty. Other than those expressly stated
herein. THERE ARE NOT OTHER WARRANTIES OF ANY
KIND EXPRESS OR IMPLIED, AND SPECIFICALLY
EXCLUDED BUT NOT BY WAY OF LIMITATION, ARE
THE IMPLIED WARRANTIES OF FITNESS FOR A
PARTICULAR PURPOSE AND MECHANTABILITY.
IT IS UNDERSTOOD AND AGREED THE VACTOR'S
LIABILITY WHETHER IN CONTRACT, IN TORT,
UNDER ANY WARRANTY IN NEGLIGENCE OR
OTHERWISE SHALL NOT EXCEED THE RETURN OF
THE AMOUNT OF THE PURCHASE PRICE PAID BY
THE PURCHASER AND UNDER NO CIRCUMSTANCES
SHALL VACTOR BE LIABLE FOR SPECIAL,
INDIRECT, INCIDENTAL OR CONSEQUENTIAL
DAMAGES. THE PRICES STATED FOR THE
EQUIPMENT IS A CONSIDERATION IN LIMITING
VACTOR'S LIABILITY. NO ACTION REGARDLESS
OF FORM, ARISING OUT OF THE TRANSACTION OF
THE AGREEMENT MAY BE BROUGHT BY
PURCHASER MORE THAN ONE YEAR AFTER THE
CAUSE OF ACTION HAS OCCURRED.
VACTOR'S MAXIMUM LIABILITY SHALL NOT
EXCEED AND BUYER'S REMEDY IS LIMITED TO
EITHER (I) REPAIR OR REPLACEMENT OF THE
DEFECTIVE PART OF PRODUCT, OR AT VACTOR'S
OPTION (II) RETURN OF THE PRODUCT AND
REFUND OF THE PURCHASE PRICE AND SUCH
REMEDY SHALL BE BUYER'S ENTIRE AND
EXCLUSIVE REMEDY.
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TERMS AND CONDITIONS
Quote Number:2022-46330 7 of 7
CHOICE OF LAW: These terms and conditions shall be
construed according to the laws of the State of Illinois. Failure
at anytime by Vactor to exercise any right of its rights under this
agreement shall not constitute a waiver-thereof nor prejudice
Vactor's right to enforce it thereafter.
COMPLETE AGREEMENT: These terms and conditions,
contain the complete and final agreement between the parties
hereto and no other agreement in any way modifying any of
these terms and conditions will be binding on Vactor unless in
writing and agreed to by an authorized representative of
Vactor. All proposed terms included in Buyer's purchase order
or other standard contracting documents are expressly rejected.
I agree with the above terms and conditions:
___________________________
Date: ______________
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Page 1 of 3
Agenda Item No: 7.m.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1534
AGENDA SUMMARY REPORT
SUBJECT: Contract with HdL Companies for Tax and Fee Administration Services for Transient Occupancy,
and Approve Corresponding Budget Amendment.
DEPARTMENT: Finance PREPARED BY: Ginny Michel, Assistant Finance Director
PRESENTER: Ginny Feth-Michel, Assistant Finance Director
ATTACHMENTS:
1. 20220330 Revised Ukiah HdL TOT Proposal
2. Cost Analysis
Summary: Council will consider authorizing the City Manager to negotiate and execute a three-year contract
with HdL Companies (“HdL”) for audit and financial management assistance of the City's Transient Occupancy
Tax, and approve a corresponding budget amendment.
Background: In November 2006, the voters of the City of Ukiah passed Measure X, which raised the
Transient Occupancy Tax (TOT) in the City from 8% to 10%. City Council Resolution No. 2006-68
("Resolution"), as amended August 28, 2006, specified that for the first two years after the increase went into
effect, 75% of the additional revenue produced by the tax increase would be spent on promotion of the City of
Ukiah and its tourist industry, and 50% thereafter. The Resolution provides that the revenues expended for
promotion of the City of Ukiah and its tourist industry shall be administered by the Greater Ukiah Chamber of
Commerce, subject to an annual performance agreement with the City of Ukiah.
Below is a historical summary of TOT collections.
The Finance Department conducted an internal review of the processes in place for administrating Transient
Occupancy Tax (“TOT”) and concluded that exploring external options for TOT administration may improve the
efficiency and effectiveness of the TOT monitoring and collection process. The most effective option for
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Page 2 of 3
outside administration was presented by HdL Companies. HdL currently provides sales tax monitoring and
audit services to the City, and is well experienced and qualified to provide TOT services.
Discussion: Given the importance of TOT revenues to City operations, and the known presence of a large
number of short-term rentals within the city limits, the Finance Department performed an evaluation of the
process for communicating, tracking, collecting and monitoring TOT revenues. The City is currently
administering Transient Occupancy Tax (“TOT”) internally with one staff member and oversight by a Financial
Service Manager. Timely receipt of monthly TOT returns, tracking of payments, late fees and limited data
monitoring is accomplished using an excel spreadsheet. Those required to file TOT returns have access to
limited information on the City’s website; a non-fillable form is available for download from the City's website.
As the Finance department becomes aware of new lodging establishments, a Staff member contacts the
establishment and provides forms and answers any questions. For example, when the new Holiday Inn
Express & Suites opened in January of 2022, a finance Staff member contacted the hotel and provided them
with the City’s TOT form and related information.
Many large cities have internal audit departments that would be charged with auditing TOT compliance.
Smaller municipalities generally contract for these services. The Department for several years planned to
conduct a TOT audit, programming it in the budget regularly. The appropriation was not used, and it has not
been re-appropriated since FY 2020. The pandemic effects on the city's hotels gave Staff pause to push an
audit forward; however, as the economy improves and travel begins to return to normal, now is the time to re-
engage. Further, the prevalence of short-term rentals in the city necessitates a closer look to ensure TOT is
being collected and remitted to the City appropriately.
On December 8, 2021, a Proposal was obtained from HdL. An evaluation team consisting of the City's Finance
Controller, Assistant Finance Director, and the Finance Director reviewed the response, and asked a series of
questions to HdL, to ensure a good fit for the City and the businesses required to comply with TOT
requirements. The evaluation team concluded that HdL's services, including on-line filing, payment processing,
education, compliance monitoring, auditing, and short term rental identification will meet the needs of the City,
provide excellent potential to increase TOT collections and provide an easy to use business internet
application for TOT return submission and payment of taxes and fees.
HdL Companies’ proposal is provided as Attachment 1, which proposes to provide the requested services in
an amount of $850 per property per year plus 50% of all discovered revenue from short-term rentals up to
$1,900 per year, whichever is higher for a period of three years. Attached as Attachment 2 is an estimate of
current staffing costs and a comparison to the HdL proposal. Not included in the estimate is any additional
TOT collected as a result of HdL audits and short-term rental identification. Those amounts would be subject
to a case-by-case basis.
It is therefore Staff's recommendation to award a contract to HdL for TOT audit and financial management
assistance services, authorize the City Manager to negotiate and execute the resulting agreement, and
approve the corresponding budget amendment.
Recommended Action: Authorize the City Manager to negotiate and execute a three-year contract with HdL
Companies for audit and financial assistance services of the City's Transient Occupancy Tax (TOT) revenue
- including short term rental compliance, and authorize the corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 10113400.52100: $0
PROPOSED BUDGET AMOUNT: 10113400.52100: $23,000
FINANCING SOURCE: General fund current revenues
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Daniel Buffalo, Finance Director; Mary Horger, Financial Services Manager; and Olga
Keough, Controller
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City of
Ukiah, CA
Tax & Fee Administration Services
March 30, 2022
SUBMITTED BY
HdL Companies
120 S. State College Blvd., Suite 200
Brea, CA 92821
hdlcompanies.com
CONTACT
Connor Duckworth
T: 714-879-5000
E: cduckworth@hdlcompanies.com
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Dear Mary,
Thank you for the opportunity to present this proposal for HdL’s Tax and Fee Administration
Services. Please be advised that we maintain a busy implementation schedule throughout the
year. Your position in the implementation schedule will be determined when a signed
agreement is received.
This proposal is valid until: May 31, 2022.
Should you have any questions, please contact me at 888.861.0220 or by email at
cduckworth@hdlcompanies.com.
Tax and Fee Administration Services
Standard 3-year pricing
Service Compensation
Transient Occupancy Tax
Administration
$850.00/property/year + CPI Monthly
Filers
$750.00/property/year + CPI Quarterly
Filers
Short Term Rental
Compliance/Discovery
50% of all recovered revenue with a
minimum cost of $1,900.00 + CPI
One Year Pricing
Transient Occupancy Tax
Administration and Audit
$850.00/property/year + CPI Monthly
Filers
$750.00/property/year + CPI Quarterly
Filers
Note: One year pricing includes auditing of
only 1/3 of active hotels.
Short Term Rental
Compliance/Discovery
$3,100.00/year + CPI
General Scope of Work
HdL offers robust solutions for managing compliance of municipal Business License Taxes
and its related functions. HdL is ever mindful of the important role that customer service plays
in the successful implementation of a compliance and revenue collection program. Therefore,
HdL will make every effort to ensure that all communications with the City’s business
community is kept at a professional level maintaining a careful balance between compliance,
revenue collection, tactfulness, sensitivity and taxpayer education.
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Transient Occupancy Tax Administration Services
HdL’s transient occupancy tax administration service goes beyond scheduled cyclical audits,
providing compliance monitoring of each return as it is filed while unburdening the City from
the day-to-day administration of the TOT revenue program. Continual monitoring of returns is
the optimal way to increase compliance while maintaining positive relations with the City’s
lodging providers.
The program is education focused, ensuring that lodging providers are clear on reporting
requirements and methodology. HdL’s tax administration professionals are available as
needed to support both the City’s team and the City’s lodging providers. The City is kept up
to date, with 24x7 online access to HdL’s client portal containing real time access to
registration and filing data, and management reporting. HdL’s TOT administration service
incorporates all of the following:
Tax Registration Database Management – HdL will transfer the City’s existing databases
as they relate to TOT into HdL’s internal administration tools. HdL will maintain the data,
software, online filing portal for lodging providers, and online client portal for the City.
Return Processing – HdL will process TOT filings within 5 days of submission. Accounts will
receive all applicable forms necessary to complete the renewal process.
New Account Processing – HdL will process any new TOT registrations for Lodging
Establishments that change hand or newly offered properties.
Payment Posting / Processing – HdL will process all payments made for new and existing
lodging providers. Accounts will be updated with payment information and revenues will be
remitted to the City net HdL’s fees on no less than a monthly basis.
On-Line Filing & Payment Processing – With input from the City, HdL crafts a customized
website and domain for the City’s taxpayers to submit online forms, returns, and payments
along with other customer support related items.
Compliance Monitoring & Lodging Provider Audits – HdL will ensure accurate filings of
TOT returns by consistently monitoring returns and educating lodging providers on filing
requirements. HdL will also provide cyclical compliance audits as mutually agreed to by the
City and HdL, ensuring all providers are audited at least once every three years. The
compliance audit process is described above in Option 1.
Reports – HdL’s TOT administration service includes a variety of standard reports
demonstrating account activity and filing trends. During service implementation HdL will work
with the City to identify reporting requirements and frequency/method of delivery and will
supplement our standard service with custom reports as needed to meet the City’s
requirements.
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Progress Payments – HdL’s TOT administration service is billed monthly based on activity
completed during the prior month. If standalone audits are conducted, they are billed only
upon completion of the audit.
Customer Support Center – HdL will provide lodging providers with multiple support options
for registering, filing returns, making payments and for general inquiries. A toll-free number
will be provided to businesses in order to access one of our tax specialists. Lodging providers
will also have access to support via e-mail, fax, and the online Business Support Center.
Annual Audit Plan – During implementation, HdL gathers all the historical data available from
the City and leverages internal data sources and expertise to provide an analysis of all lodging
providers, along with a recommended audit schedule. This allows HdL to work cooperatively
with the City to identify the entities that require attention first. HdL works directly with the City
to ensure consensus on the audit schedule for the program.
HdL’s Transient Occupancy Tax - Audit Only Service
HdL’s Transient Occupancy Tax Audit Service employs a business-friendly approach which
educates hoteliers in transient occupancy tax regulations and filing procedures, ensures
compliance, and maximizes agency revenues. The process incorporates the following:
Ordinance and Filing Procedure Review – Analysis of Transient Occupancy Tax
ordinances and agency procedures are conducted to identify possible deficiencies or other
administration related issues. Recommendations are made by the audit team for items such
as to best practices, form design, and potential ordinance modifications to insure the most
effective policies and controls.
Analysis Report – HdL’s audit team will obtain and conduct a review of the most recent 36
months of transient occupancy tax filings. In order to verify and augment the data, the audit
team will compile a variety of supplemental information on each property, including number of
rooms, occupancy rate, physical condition, and business dynamics. Data is then further
scrutinized in order to identify unusual or suspicious reporting and/or other variables that
indicate cause for further review. Information and findings are documented in the analysis
report for review with the Agency.
Analysis Review – Upon completion of the analysis report, meetings are scheduled with the
agency to review the results as well as identify and recommend lodging providers who require
additional investigation or examination to determine their compliance with the Agency’s
ordinance.
Audit Notification & Scheduling – Lodging providers selected by HdL and approved by the
Agency for an audit are sent a letter and scheduled for a Compliance Analysis Audit. Every
effort is made to promote a positive experience for the taxpayer. Lodging providers will be
reminded of the documents required for the audit that were discussed in webinars and
previous communications. Lodging providers are afforded the opportunity to schedule flexible
appointment times by contacting the Business Support Center or visiting our online support
center.
Compliance Analysis & Audit – The HdL audit team reviews the books and records of the
lodging provider to determine compliance with transient occupancy tax regulations. HdL
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validates taxable gross rents, exemptions, bank statements, daily/monthly summaries, and
other relevant information for determining compliance. Supporting documentation for relevant
items such as exemptions will also be documented for accuracy.
Audit & Compliance Report – Upon completion of the audit and analysis, and prior to
additional actions, a compliance report is generated and reviewed with the Agency. The report
indicates specific results of the reviews and recommended actions. Documentation will be
included with the report to assist the Agency and HdL in determining next steps.
Deficiency and Commendation Notification – Upon final review with the Agency, lodging
providers that are found to have deficiencies are notified of the findings as well as payment
and appeal processes. Appointments are also scheduled to review the findings and educate
taxpayers on proper filing procedures designed to prevent future errors and deficiencies.
Lodging providers found to be compliant are sent a commendation letter thanking them for
their cooperation and compliance.
Invoicing & Collections – Lodging providers found to be underreporting are invoiced through
the standard Agency approved collections process identical to the procedures approved for
other Programs. Balances are collected and remitted along with supporting documentation to
the Agency through approved remittance processes.
Short Term Rental – Compliance Only Service
The Short-Term Rental (STR) Program provided by HdL takes a unique approach in ensuring
compliance and educating lodging providers, including short term rental hosts (STR Hosts),
in transient occupancy tax regulations and filing procedures, regulatory permits and licensing,
and other City specific goals and objectives. HdL’s program involves a modular, customer
service centric approach, which reduces City administrative costs and provides the City with
assurances of future compliance and reporting practices from the City’s short -term rental
lodging industry.
Following identification, HdL conducts a targeted education and compliance campaign
designed to inform STR Hosts of their obligations to file and remit taxes and other requisite
licenses and permits as may be needed. Each lodging provider is provided a full overview of
the requirements and how to best comply both in the present and the future. During the
registration process, HdL offers a variety of support options to the community including online
filing, file-by-phone, email, and registration via standard mail. HdL tax and license specialists
are available throughout the process to provide support to the STR community and to assist
in the registration process.
Education, Registration, and Compliance
Using the list of active STR listings, HdL conducts a series of City approved education-based
programs ranging from mailers to direct phone contacts. Each packet contains all the
information necessary to obtain registration and comply with local requirements. HdL assists
STR hosts throughout the program with information and support with all aspects of becoming
compliant. During this program, HdL will:
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• Validate listing to ensure proper identification and filter out records that may lead to
erroneous contacts.
• Notify non-compliant entities with a series of education-based packets designed to
garner compliance.
• Provide a support center for assistance with general questions, support, and
assistance with filing and paying returns.
• Provide online portal with links to FAQs, education packets, and support for
registering, filing returns, and making payments online.
• Follow up with non-compliant accounts to obtain registration
• Work with City to identify additional requirements and ensure collection of data
necessary to enforcement procedures.
• Establish optional implementation items such as amnesty programs, back tax and
penalty provisions, and other pre-registration programs.
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Attachment 2
City of Ukiah
TOT Audit Proposal
TOT Admin
Short Term
Rental
Compliance
Cost per Proposal # Properties
$850 per
property per
year/ 3 year
term; + CPI
50% of
discovered
revenue or
$1,900 per
year
14 10
Number of Establishments 24 20,400.00
Monthly
Time
Fully Load
Hourly Rate Annual Cost
Staff 1 20 47.42 11,380.80
Reconciliation to GL
Sr. Accountant 8 68.34 2,186.88
Controller 4 95.76 1,532.16
Total - Kathy and Olga 15,099.84
TOT Administration 20,400.00
Short Term Rental Compliance 1,900.00
Estimate of Staff Time to Convert Date
Estimated Revenue Increase:
Audit of Filed Returns
Added Short-Term Rental Revenue
Estimated on-going Staff Time after Conversion
Sr. Accountant 4 68.34 1,093.44
23,393.44
Total Added Costs - TOT Admin Services and ST Rental Compliance 8,293.60
Proposal Costs
Estimate of Staff TOT Time - In House Administration
Not Included in
Estimate
Estimate of Costs - Hdl Companies Administration
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Page 1 of 2
Agenda Item No: 7.n.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1535
AGENDA SUMMARY REPORT
SUBJECT: Approve Contract Amendment 2 with Excergy/E Source in the Amount of $55,000 for Utility Billing
Customer Information System Project Management Services, and Approve a Corresponding Budget
Amendment.
DEPARTMENT: Finance PREPARED BY: Mary Horger, Financial Services Manager
PRESENTER: Mary Horger, Financial Services Manager
ATTACHMENTS:
1. Original Contract #2021-089 -Excergy - Utility Billing CIS PM
2. Amendment 1
3. Amendment 2 - Contract #2021-089
Summary: Council will consider approving a contract amendment with Excergy/E Source in the amount of
$55,000 for Utility Billing Customer Information System Project Management Services.
Background: In July 2020, Council awarded a contract to Excergy in the amount of $143,131 for Project
Management Services for the selection of and implementation of a Utility Billing Customer Information System
(CIS). This was necessary due to the intricacies of replacing a complex software billing system for multiple
utilities, the lack of current internal resources, and to set the project up successfully.
In June of last year, Council approved Amendment 1 to the contract in the amount of $35,000, increasing the
contract to $176,131. Please refer to Attachment 1 for a copy of the agreement, and Attachment 2 for a copy
of Amendment 1.
Discussion: Since entering into the contract with Excergy/E Source, Staff has been very pleased with their
work. Their expertise in the utility industry has proven to be a great resource as City Staff has navigated
through the procurement process, and subsequent in-depth implementation process.
The implementation is going well. However, with the important tedious details of the process, and internal
resource availability fluctuating as they attempt to handle both a hefty implementation process and continue
their normal job functions, the timeline for this project is anticipated to further extend beyond the initial "go live"
date of this coming June. E Source continues to play a big role in guiding both Staff and the software
company through the process, and making sure that the critical points of the implementation are being done to
insure that everything is ready and in order for when we go live.
In order to prepare for the possibility of the go live date extending, E Source has proposed to set an overall not
to exceed value for Amendment 2 (please see Attachment 3) in the amount of $55,000, with a monthly-not to
exceed value of $7,352. If Amendment 2 is approved, this would be retroactive to February of this year, and
provide project management coverage until September. Should E Source spend less time in a particular
month, they would only bill the actual time worked. Should the project end prior to September, then they
would simply not bill for the succeeding months.
It should be noted that the original budget for the CIS software alone was $600,000. The software chosen
(Milsoft) was purchased for an initial 5-year commitment, which includes software maintenance, at $273,520.
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Page 2 of 2
Add in the project management services, including Amendment 1, and proposed Amendment 2, the total cost
to date for the CIS project will be $504,651, which is still almost $100,000 under the original budget.
It is therefore Staff's recommendation to approve Amendment 2 to Exergy/E Source in the amount of $55,000,
for a total revised contract amount of $201,444, and approve the corresponding budget amendment.
Recommended Action: Approve contract amendment 2 with Excergy/E Source in the amount of $55,000 for
Utility Billing Customer Information System Project Management Services, and approve a corresponding
budget amendment.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 20513300.52100.18062: $0
PROPOSED BUDGET AMOUNT: 20513300.52100.18062: $55,000
FINANCING SOURCE:
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2021089-01
COORDINATED WITH: Lori Martin, Billing and Customer Service Manager
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ATTACHMENT 1
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07-24-2020
07-24-2020
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RESPONSE TO UKIAH RFP FOR CIS PROJECT MANAGEMENT SERVICES
1
B. Project Understanding and Proposed Approach
Our Understanding
Planning and implementing a new CIS project can be one of the most complex endeavors a utility undertakes. The
new technologies, integrations to legacy systems, business process transformation within the utility, and customer
engagement aspects are multifaceted and connected in a way that most operational upgrades are not. Successful
projects follow an excellent project management and integration process due to challenges related to the
inherent complex technology, the lack of depth in many vendors’ project services, and the integration points
across other enterprise IT systems. It is extremely important to get started on the right path early in the process.
The City of Ukiah is seeking a skilled, Professional Project Management (PMP)‐certified project manager (PM) with
years of utility system integration and implementation expertise to support the procurement and implementation
of a new utility billing CIS system to replace the City’s outdated Harris Classic Utility Billing system. The City is
looking for a new CIS solution that incorporates GIS, work order management, manual and hand‐held input of
meter reads and ultimately Advanced Metering Infrastructure (AMI) integration. The CIS billing system would also
need to integrate with the City’s ERP system, Tyler Munis, for accounting purposes.
Due to the intricacies of replacing a billing system, and the lack of current internal City resources, the City is
looking to release a Request for Proposal (RFP) for a new system (either hosted or non‐hosted) that can easily
transition and integrate from manual meter reading to an AMI network using industry standard protocols
resulting in increased operational efficiencies that help to both reduce costs and elevate utility billing customer
service. The City is looking for a Project Management individual or team skilled in diplomatically managing
multiple teams simultaneously, resolving conflicts, and communicating effectively—as well as providing expert
project management tools, methodologies, and bests practices—to effectively and efficiently deliver a successful
CIS solution as scheduled and for the agreed‐upon price. The City estimates 12‐18 months from start to finish.
Approach to Scope of Work
The following represents Excergy’s streamlined approach to simultaneously provide the CIS services desired by
Ukiah as illustrated in figure below.
Task 1 — Project Management
One of the primary factors that distinguishes successful CIS projects is the quality of the project management. In
the Excergy model, our PM works very closely with the designated utility personnel and uses our proven process,
methods, and experience to produce a robust, flexible implementation approach. We have found most vendors
do not have the same high level of PM capabilities, and we are very experienced in helping a combined customer‐
vendor team execute successfully.
Throughout all project phases, expert project management will be essential to meeting the “iron triangle”
dimensions of cost, quality, and schedule. Project and Program management is a core skill set for Excergy, and we
Figure 1. Excergy’s Streamlined Approach to Deliver the City’s Scope of Work
ATTACHMENT A - Contract 2021-089
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RESPONSE TO UKIAH RFP FOR CIS PROJECT MANAGEMENT SERVICES
2
pride ourselves on the advanced maturity of our capabilities. Excergy uses the Project Management Institute’s
(PMI’s) PMBOK (Project Management Body of Knowledge) and Agile approaches as the basis of our project
management philosophy and methods. Most of our PMs are PMI‐Certified Project Management Professionals.
This certification is proof of our commitment to project management as a competency, as well as evidence of
knowledge of project management fundamentals.
Excergy will hold an organizational kickoff session with Ukiah’s team to review project scope, requirements,
deliverables, timetable, reporting relationships, project management tools, and a communications plan. We will
discuss sensitivities, issues, and concerns unique to Ukiah that we will address during the project. We will establish
a set of project management and reporting protocols.
The Excergy PM will work with Ukiah personnel to manage the project through the five phases of the project
lifecycle: Initiating, Planning, Executing, Controlling, and Closing. Project Management activities include:
►Managing the activities of the team and subcontractors, including risks and issues
►Working in close partnership with Ukiah and the CIS vendor to ensure the project’s success
►Accounting for all deliverables produced by the team
►Delivering a quality product on schedule and within budget (size, effort, and cost)
At project initiation, the Excergy PM will review and finalize the project plan elements at a kickoff meeting at City
of Ukiah offices. The kickoff meeting is used to introduce personnel participating in the project, review initial
project plans, start preparation for functional requirements gathering interviews/workshops and
understand/define the system integration mapping (i.e., Solution Architecture). The Excergy PM will work to
clarify purpose and align systems understanding. The Excergy PM will be responsible for the activities in Table 1
below.
Table 1. Typical Project Management Activities
PM ACTIVITY DESCRIPTION
Scope
Management
Ensure that the project plans outline all of the work required to complete the project successfully.
Scope management consists of initiation, scope planning, scope definition, scope verification, and
scope change control.
Change
Management
Ensure that a baseline project plan is established at project initiation, and that a formal change
control process is in place to control changes to the baseline project plan throughout the project
lifecycle.
Integration
Management
Ensure that the various elements of the project are properly coordinated. Integration management
consists of project plan development, project plan execution, and overall change control.
Cost
Management
Ensure that the project is completed within the approved budget. Cost management consists of
resource planning, cost estimating, cost budgeting, and cost control.
Procurement
Support
Acquire goods and services from outside the performing organization. Procurement support
consists of procurement and solicitation planning; solicitation; source selection; and contract
administration and closeout.
Quality
Management
Ensure that the project will satisfy the needs for which it was undertaken. Quality management
consists of quality planning, quality assurance, quality control, and configuration management.
Reporting
Management
Ensure timely and appropriate generation, collection, distribution, and storage of project
information. The project manager also handles reporting and status information management
consists of communications planning, information distribution, performance reporting, and
administrative closure.
Resource
Management
Ensure that qualified resources are available to perform each task defined in this SOW in
accordance with the baseline project schedule. As necessary, the project manager ensures that
resources have been provided with training to establish particular expertise required to perform
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RESPONSE TO UKIAH RFP FOR CIS PROJECT MANAGEMENT SERVICES
3
PM ACTIVITY DESCRIPTION
tasks within the SOW. The project manager reinforces the importance of establishing and
maintaining professional working relationships among Utilities and vendor team members, as well
as monitors these relationships.
Time
Management
Ensure the timely completion of the project. Time management consists of activity definition,
activity sequencing, activity duration estimating, and schedule development and control.
Risk
Management
Identify and analyze project risks and respond to those risks. The Excergy approach to risk
management has three components—identification, prioritization, and mitigation. Risks are
identified at project inception and categorized based on probability and impact. A risk mitigation
plan is defined to impacts should the risk occur. The risk mitigation plan is continuously re-
evaluated during the project lifetime. Once a risk actually occurs, it is moved to the issue tracking
process.
The Excergy PM will manage the weekly project status cycle for the
City. On a CIS replacement project, it is important to establish a
regular cadence in which progress towards the plan, performance
status, risk management, items of concern, and open action items are
managed regularly and consistently. A written project status report is
created by the Excergy PM, with input from the CIS vendor, to provide
project status to Ukiah personnel and management. A sample report
is shown in Figure 2.
Excergy compiles status from all parties into a consolidated status
report, updates project action items and risks, and prepares for a City
of Ukiah weekly status meeting. The weekly meeting will be led by the
Excergy. The vendor PM or experts are only needed if deeper
examination of status or important issues are on the agenda. The
meeting assesses the overall health of the project and directs actions
as needed. If an action item affects the scope of the project (technical
baseline, schedule, or cost), Change Control documentation will be
initiated to assure City acceptance of the proposed change.
The Excergy PM will develop an implementation plan that will support
Ukiah’s CIS vision. The objective of this task is to develop a comprehensive implementation plan that defines the
logical sequence for the deployment strategy, project schedule, and support requirements. Implementation
responsibilities will be defined. The draft implementation plan will be reviewed with Ukiah personnel and
finalized.
Part of the PM role we are proposing includes ongoing quality assurance of deliverables from the vendor for all
project phases. The Project Manager will draw from the expertise of the CIS Subject Matter Expert (SME) on an as‐
needed basis for these tasks and, in particular, document and subject matter‐specific quality reviews of vendor
deliverables. This SME will also be involved in the selection, acquisition, and contracting process and, therefore,
knowledgeable about both the needs of the City of Ukiah and contract requirements.
TASK 1 DELIVERABLES
Kickoff meeting minutes
Project Execution Plan (PEP) that defines Project Scope, Organization, Risk and Issue Management, and
Configuration Management
Status Reports
PM Tools and Templates
Figure 2. Sample Weekly
Status Report
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Risk/Issue Tracking
Action Item Tracking
Task 2 — Functional Requirements/Integration Mapping
This task will develop the functional requirements for Procurement. Through a series of workshops and
interviews, using our knowledge from work on previous project procurements, we gather your Ukiah‐specific
functional requirements. The outputs are a functionality matrix and a high‐level System Architecture or
integration mapping needed to achieve the business goals and objectives identified in the Business Case or other
needs assessment. This task is composed of two subtasks:
2.1 CIS Functional Requirement & Business Objective Definition
2.2 Develop/Validate CIS Solutions Architecture/Integration Map
Subtask 2.1: Functional Requirement & Business Objective Definition
CIS Process and Functionality Analysis
These sessions will begin immediately after the kickoff. These remote sessions will last approximately three days
and consist of both workshops and individual interviews with key stakeholders. Part of the time is open inquiry;
part of the time deals with our pre‐existing knowledge of CIS functionality and what is applicable to your situation.
The workshop areas are:
Customer Service & Customer Accounts
►New Customer Handling
►Current Customer Handling
►Customer Data Collection & Verification
►Customer Work Order Generation & Completion
►IT Operations and support of these activities
Meter Reading, Billing & Rate Analysis
►Meter Reading and Exception Processing
►Rate Requirements/Tariff Complexity Analysis/Miscellaneous Charges
►Charging and Billing Exception Processing
►Bill Processing
►Dissemination of Bills through all Media
►IT Operations and support of these activities
Utility Operations
►Inventory (Meter and Non‐meter)
►Internal Work Order Generation & Completion as it relates to CIS
►IT Operations and support of these activities
Credit & Collections & Financial Operations
►Accounting and General Ledger
►Payment Receipt
►Adjustments
►Credit & Collections Functions
►Bad Debt & Write‐off
►A/R Balancing & Reporting
►IT operations and support of these activities
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We will solicit ideas around new and/or improved functionality or processes in all areas above and document
them.
Interviews
In addition to the workshops above, we will conduct 45‐ to 60‐minute interviews with key stakeholders that cover
Customer Service, Billing, IT, Field Services, Purchasing, and Finance.
Functional requirements developed from these workshops and interviews will allow for consideration of both a
hosted and on‐premise environment.
Subtask 2.2: Develop CIS Solutions Architecture/Integration Map
Under this subtask, Excergy will develop the project architecture based on the following:
►User data requirements
►User functional requirements
►User process flows
►Automation requirements
►Integration requirements
►Industry best practices
►The Excergy’s team’s experience
►Implementation considerations and constraints
►Current and near‐term future capabilities of commercial CIS technologies
The technology and integrations necessary to achieve a successful CIS implementation will be included in this
solutions architecture. One of the areas that is often not given enough emphasis but is critical to the successful
implementation of CIS initiatives, is the integration with all of the other information systems such as meter
reading, GIS, work management, City website, bill printing, payment processing, and general ledger systems.
Excergy’s approach ensures that all of these critical integration points are identified and impacts on other systems
are factored into the strategy. This includes allowance for the use of either a hosted or on‐premise approach.
The draft architecture will be reviewed with the Project team during a remote workshop. Excergy will update the
architecture based on this review and prepare a final version.
TASK 2 DELIVERABLES
CIS Requirements and Solutions Architecture document containing:
o Functional Requirements
o Business Goals and Objectives
o System Context Diagram
o System Component Diagram
Workshop meeting minutes
Interview summaries
Task 3 — CIS Vendor Selection
This task uses the functional inputs identified in the CIS Roadmap developed in Task 2, and is composed of five
subtasks:
3.1 Assist with Creation of RFP and Distribution to Appropriate Vendors
3.2 Prepare RFP Response Evaluation Tool
3.3 Evaluate Vendor Responses
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3.4 Make Recommendations on Vendor Responses
3.5 Assist with Vendor Negotiations & Contracting
Subtask 3.1: Assist with Creation of RFP and Distribute to Vendors
Excergy will provide value‐added support to Ukiah in the procurement process. This assistance can be invaluable
in structuring the most beneficial contract for the City, and past experience has demonstrated that we’ve been
able to save significant dollars in the procurement and negotiating process with utility software vendors.
Excergy will provide the Functional Requirements developed previously along with the Solutions Architecture in a
format that meets the City’s procurement needs. Excergy will then work with Ukiah’s procurement and legal staff
to prepare the RFP package, which will incorporate the appropriate instructions to bidders as well as general and
specific terms and conditions. After the RFP is circulated for comments, Excergy will assist Ukiah with necessary
addendums.
Based on the experience of many utilities, we recommend that a draft contract be incorporated in the RFP. This
streamlines the procurement process, gives Ukiah greater negotiating leverage, and can result in considerable
savings. Through participating in numerous contract negotiations, we have learned how to establish enforceable
contract provisions that protect the utility. We will help Ukiah prepare the draft contract. Important contract
considerations include:
►Pricing protection. Definitive prices set for each exchange and for other ancillary services. To deploy a CIS
system with strong cost controls, we recommend a phased project approach with defined exit points and
fixed prices as appropriate. Should significant concerns arise in the initial discovery phase of the contract,
these exit points provide strong motivation for the CIS vendor to provide top notch service.
►Product and service warranties. Extended warranties and system failure provisions may be important.
►Performance standards. Accurate bills; defaults and opportunities and requirements to cure.
►Component and final system acceptance criteria and payment provisions. Payments are made for confirmed
working installations.
►Service level agreements. If Ukiah opts for software management services.
Excergy will also provide input on the selection of qualified vendors to be invited to the RFP process.
Subtask 3.2: Prepare RFP Response Evaluation Tool
We will support Ukiah’s selection team in establishing weighted evaluation criteria including responsiveness to
functional requirements, total life‐cycle cost, and qualifications of the respondents.
By using established Excergy templates for proposal evaluation and risk assessment, Excergy will help Ukiah
develop score sheets for the RFP with scoring criteria and weights for requirements. Scoring criteria reflects
criticality, type, and relevance of the requirements. Weights reflect the relative importance or value of the
requirements with respect to the other proposal criteria, such as pricing and schedule.
A key area of the vendor proposal evaluation is the establishment of critical qualification or vendor pass/fail gates.
Excergy will help the City identify these critical requirements within the RFP specifications. Another key area of
vendor proposal evaluation is the assessment of risks. The risk assessments typically cover technology risks
(bleeding edge or obsolescence); quality of delivery; vendor company viability and commitment to industry and
product; project cost and schedule; ongoing maintenance and support; quality of installation; and hiring practices
used. Excergy’s vendor proposal evaluation process includes methodical assessments of these risks.
The use of the existing Excergy evaluation methodology and framework ensures a disciplined, fair, and consistent
evaluation process that is fully documented, traceable, and defensible—providing substantial credibility to the
Ukiah City Management, Utility Board, or any regulatory agency.
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Subtask 3.3: Evaluate Vendor Responses
As part of the selection process, we will guide Ukiah’s evaluation team in a thorough review of the proposals. In
your evaluation of responses, Ukiah’s review team should not be prematurely influenced by price; we will inspect
pricing tables to make sure that they are complete and responsive. If there are a sufficient number of proposals,
we expect to create a short list. Excergy will help develop and prepare demonstration scripts and lists of questions
to make sure vendors focus on Ukiah’s major concerns in their presentations. We will attend the vendor
demonstrations and assist in responding to follow‐up information requests.
Should Ukiah staff decide to visit selected sites where the short‐listed vendors have implemented systems,
Excergy will help arrange the visits and prepare questions and agendas.
We will assist the City in evaluating the proposals based on the written documents, vendor presentations,
references, and additional due diligence (e.g., “problem” deployments). Excergy will analyze the life‐cycle costs
associated with each proposal and facilitate the project team’s final selection. Excergy will provide a summary
score sheet that combines the detailed proposal evaluations, the reference checks and interviews, and the risk
assessments.
Subtask 3.4: Make Recommendations on Vendor Responses
Consistent with the solicitation framework, selection criteria, and results of interviews and demonstrations
developed previously, Excergy will summarize and present the scoring and rank order of the responses based on
the established standards for final selection. It is expected that the City will then reach a conclusion as to the
successful respondent based on Excergy’s facilitation around scoring.
Subtask 3.5: Assist with Vendor Negotiations & Contracting
Excergy will support Ukiah’s negotiations with the selected vendor, from establishing a negotiations strategy
through negotiations and contracting. This effort involves the following activities:
►Develop vendor negotiation strategy
►Conduct initial preparation of negotiations
►Support Scope of Work and contract negotiation including SLAs
►Execute Vendor Contract
Contract documents would be finalized by Ukiah procurement and legal personnel, but Excergy would provide
necessary assistance in that process.
TASK 3 DELIVERABLES
Creation and issuance of RFP
Recommended list of Vendors to receive RFP
Vendor qualification criteria
Vendor proposal evaluation scoring and risk assessment
Vendor shortlist vendor interview/demo evaluation results
Vendor proposal cost comparisons
Vendor recommendations
Vendor proposal evaluations and vendor selection summary
Vendor negotiation strategy
Inputs to and comments on contract, SOW, pricing, commercial, and technical specifications with the selected
vendor
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Task 4 — Ongoing Project Management and Implementation Support
Excergy’s proven Integrated Delivery Methodology (IDM) drives efficient development and execution of the
Ukiah project—enabling you to attain more success, less waste and achieve greater results on this technology
project. IDM is based on decades of implementation success at hundreds of successful projects and melds the
right amounts of key technical services with industry best practices and knowledge obtainable only through
decades of implementation and integration experience. Our IDM’s holistic process blends state of the art project
management, technology expertise, business savvy, and personnel motivation to create a high performing project.
Key elements include:
►Project Management. Based on a combination of industry best practices including Project Management
Institute and Agile approaches and tempered through decades of successful project experience.
►Technology Expertise: Excergy’s personnel are experts on utility technologies, how to maximize strengths
and minimize weaknesses, and how to effectively integrate new and legacy systems into a cohesive whole.
In the Delivery Phase, the Excergy PM will continue to work with Ukiah and vendor personnel to assure that the
CIS project is delivered in accordance with requirements established previously and following the practices
described in detail in Task 1.
Task 5 — Systems Testing and Acceptance
A graduated, thorough, and robust test program is needed for Ukiah’s CIS project to be successful. Excergy will
assure that the CIS vendor provides a thorough test program that addresses all requirements and the needs of the
City. Excergy subject matter experts will review vendor test plans, scripts and results, providing input where
deficiencies are identified. The CIS vendor will be expected to follow a proven test methodology as follows:
►Unit and Functional Testing of the CIS to make sure it meets all functional requirements
►System Integration Testing to verify proper integration to other Ukiah systems
►End‐to‐End Testing to verify that all systems work together seamlessly
►User Acceptance Testing with Ukiah personnel operating the system to verify all Ukiah business process
needs are met
Excergy will recommend final acceptance and Go Live turnover using the new system only after all testing has
been satisfactorily completed and Ukiah users feel comfortable with operating the system.
TASK 5 DELIVERABLES
Review of Vendor Overall Field Test Strategy Document
Reviewed test plans, procedures, results documentation
Task 6 — Operational Transition/Training
Excergy will work with CIS vendor to assure that they have developed an Operational Transition/Training Plan.
Excergy has assisted other utilities in the adoption and operation of new CIS technology, including going through
the “go‐live” process. As such, significant lessons learned, and risk reduction strategies will be incorporated into
the review of the vendor’s Plan.
Training on operation and maintenance of the new system will be a key component of the Plan. Excergy will
assure that the training plan addresses all aspects of CIS operation and that the training is delivered by qualified
individuals in a manner that meets the need of Ukiah operations personnel.
The “Go Live” transition from the previous CIS to the new CIS is a very important aspect of this overall Plan.
Excergy will assure that this has been thoroughly planned and documented and includes a back‐out plan to return
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to the existing system should problems occur in the transition process. then assist Ukiah in the implementation of
the Plan.
After a successful “Go Live,” it is necessary to continue to closely monitor the system to assure it is operating
effectively through a billing cycle. Excergy will assure that the CIS vendor stays engaged through this time of
monitoring and final transition. All significant issues identified during this period must be resolved by the vendor
prior to final payment and release
TASK 6 DELIVERABLES
Review of Transition/Training Plan
Review of Training documentation
Review of “Go Live” Plan
Review issues identified in Transition Monitoring
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C. Project Team
Excergy’s mission is to provide the right team of focused experts on each project we pursue—highly skilled senior
consultants, comprised of experts in their fields, who understand the unique drivers, responsibilities, and needs of
our clients. To best deliver the scope of services detailed in Section B, we are proposing three experienced
consulting experts: Joel Westvold, John Beichman, and Patrick Noonan. Mr. Westvold, PMP, will serve as the
Excergy Project Manager for the City of Ukiah and will utilize the technical expertise of Mr. Beichman and Mr.
Noonan throughout the project. All work will be delivered via these Excergy personnel; no outside subconsultants
or subcontractors will be needed or are proposed herein.
Table 2 below outlines the experience each brings to this engagement and their specific qualifications as related to
those the City listed in Section 4.0 of the RFP. Full resumes are provided in Appendix A, Resumes.
Table 2. Excergy Team Meets City Qualification Requirements
Key Experience City-Required Qualifications
MBA and Bachelor of Science in Chemical
Engineering
PMI-Certified PMP; Project Management course
instructor at several national conferences; several
professional development courses including six Sigma and other Quality courses
20 years of PM experience; 35 years of utility experience
Served as Program Manager supporting utility IT and OT systems planning, acquisition,
implementation and integration projects involving AMI, MDMS, CIS and related
technologies for 50+ clients
Led implementation of an award winning AMI project that involved the installation of
over 800,000 electric meters, the network to communicate with the meters and
integration of the technology with utility systems to gain the most financial benefit and
efficiency possible
☒Bachelor’s Degree (related field)
☒5-8 years PM Experience
☒PMP Certification
☒Team Management Skills
☒Conflict Management Skills
☒Time Management Skills
☒Communication Skills
☒Strong Familiarity with PM Tools,
Methods & Best Practices
Master of Science in Information Resource
Management
30+ years of experience leading or supporting 20+
CIS strategy and selection engagements and fully
immersed in the both utility best practices and the CIS application marketplace
Significant management consulting, application selection and CIS implementation
project management expertise, including development of business use cases for
requirements, selection and purchasing strategy as well as process mapping and
development, integration test planning, QA and steering team coaching
Skilled at working with Executives and client teams to determine both functional and
technical requirements
☒Bachelor’s Degree (related field)
☒5-8 years PM Experience
☐PMP Certification
☒Team Management Skills
☒Conflict Management Skills
☒Time Management Skills
☒Communication Skills
☒Strong Familiarity with PM Tools,
Methods & Best Practices
25+ years of experience providing technical and
management consulting services for AMI, CIS, GIS,
and related utility technology initiatives
15+ years of experience providing solution
architecture, system integration, and testing for utilities including Santa Clara/SVP, Fort
Collins, SoCalEd, Halifax Water, and Tacoma Public Utilities system implementations
Provided business process design, testing, solution architecture, and project
management services for IT, OT, & GIS maintenance process design and
implementation; and IT/OT/GIS integration business architecture with CIS, CAD , EAM,
TLM (transformer load management) for 30+ projects
☒Bachelor’s Degree (related field)
☒5-8 years PM Experience
☐PMP Certification
☒Team Management Skills
☒Conflict Management Skills
☒Time Management Skills
☒Communication Skills
☒Strong Familiarity with PM Tools,
Methods & Best Practices
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D. Experience and References
Excergy is driven by a belief in the transformative power of utility technology to make people’s lives more
meaningful, sustainable, and enjoyable. We have a thorough understanding and sensitivity to unique utility needs
and drivers, and our client‐specific methodology combines to reduce utility risk, enhance business operations, and
maximize technology benefits.
We provide expert consulting and system integration/ implementation services on a wide range of technologies,
business, and customer engagement topics and internal change management challenges that utilities face today.
Our particular business focus is electric, gas, and water municipal utility projects—from feasibility studies, strategic
plans, business cases, vendor selection, and all phases of the system implementation life cycle. Our unique
Strategy, Planning, and Implementation expertise spans from
initial needs assessment and technology roadmaps, to vendor
Requests for Proposal (RFP), all the way through to successful
implementation and “go‐live” of a holistic and integrated
systems (Figure 3). Excergy personnel have implemented or
integrated virtually every major utility information technology
system in the past 25 years, including Customer Information
System (CIS), Advanced Meter Infrastructure (AMI), Enterprise
Asset Management (EAM), Meter Data Management System
(MDMS), Geographic Information System (GIS), Mobile
Workforce and Work Management System (MWFM/WMS),
Outage Management System (OMS), and Customer Portal and
Communications. We understand the entire utility “system of
systems.”
Utility & CIS Expertise
With an average of 25 years or experience, Excergy professionals have guided many utilities on their technology
and business journeys. Giving thorough consideration to stakeholder objectives, legacy technologies, regulatory
drivers, strategic goals, incumbent staff, processes, and practices, our staff develops analyses that achieves lasting
value for all stakeholders. We’ve deployed dozens of utility projects, have won several “Project of the Year”
awards, have been brought in to rescue troubled projects for various utilities, and were asked by industry leaders
to write the book on implementation best practices.
Excergy has extensive experience in the “meter‐to‐cash” systems of CIS, AMI/AMR, and MDMS, as well as the
other utility IT/OT systems. Through these projects we have gained a complete and thorough understanding of
the technologies, integrations, business processes, and utility personnel aspects required to meet the scope and
goals of the City of Ukiah’s CIS project.
For the customer billing system, Excergy’s CIS/Customer Experience practice manager is a member of the
proposed team. He has 30 years of information technology, application implementation, and system integration
experience in a variety of industries. In particular, over the last 22 years, he has acquired extensive experience as
an implementer and consultant providing business, project management, and technical services to the utility CIS
market as a project manager, solution architect, and process analyst.
Our team’s specific CIS competencies include:
►Developing multi‐year project plans for multiple CIS implementations
►Writing functional and technical specifications for modifications to CIS systems including modifications for
delinquency, charge calculation, bill print, service orders, notes, meter reading, and several modifications
specifically in support of deregulation requirements
Figure 3. Excergy’s Specialized Utility Services
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►Writing functional and technical specifications for interfaces between CIS systems and multiple other
applications including ITRON handhelds, Interactive Voice Response (IVR), Cash Remittance Processors,
Oracle financials General Ledger, Oracle financials Accounts Payable, and third‐party invoice printing and bill
presentment providers
►Managing the contractual and budgetary process between CIS vendors and their clients; developing data
conversion from legacy CIS systems to new CIS; developing and testing of modifications to CIS systems
performed both by vendors and third‐party system implementers; managing the development and testing
of interfaces to and from CIS including the development of integration test plans; and the CIS defect and
issue tracking processes
►Developing AS‐IS and TO‐BE process mapping for all CIS related functional areas at multiple clients.
Vendor Neutral
Excergy’s approach balances innovation with pragmatic business acumen. We are familiar with virtually all current
and emerging CIS technologies as well as ancillary products and services. We are scrupulously vendor neutral and
vendor independent and have no “partnership” arrangements or relationships with any vendors or other firms. As
indicated in our past experience with many similar projects, our selection processes have resulted in multiple
vendors chosen for our clients, indicating the unbiased nature of our methodology. This assures the Ukiah that our
recommendations are the very best for your needs and requirements.
Related Project Experience
We have fine‐tuned methodologies over many engagements to produce
world‐class tools and processes that have led to an unmatched record of
successful project outcomes. We have performed a wide variety of
operational technology and information technology projects for dozens of
public and investor‐owned utilities across North America as shown in
Figure 4.
Table 2 below lists the most applicable vendor procurement and system
implementation projects our team has completed in the last 5 years. As
requested, project details for three of the most applicable are provided following the table. We are happy to
provide client references upon request.
Table 3. Excergy Experience in Last 5 Years
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CIS System Recent Projects
Chesterfield County PUD (VA)
AUS Infinity
City of Fort Collins (CO)
Banner
City of Greenville (TX)
Tyler
City of Newport News (VA)
SAP
City of Santa Clara/SVP (CA)
Harris North Star
Consolidated Edison of New York
Custom
Figure 4. Excergy Client Locations
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CIS System Recent Projects
Halifax Regional Water Comm. (NS)
SAP
Huntsville Utilities
SAP
Intermountain Rural Electric Ass. (CO)
Harris, Cayenta
Merced Irrigation District (CA)
S&S enQuesta
Otter Tail Power Company (MN)
Harris, Cayenta
Tacoma Public Utilities
SAP
Project Descriptions
Merced Irrigation District—Vendor Selection/Procurement & Implementation
Merced Irrigation District (MID) with 9,500 electric meter is the 25th largest public utility in California, supplying
electric service to commercial, industrial and residential customers in Eastern Merced County. In 2017, Excergy
was contracted to assist MID with vendor selection for contracts involving AMI and MDMS as well overall project
management oversite of AMI and Customer Information System (CIS) vendor selection, procurement and
implementation. Scope includes requirements definition, existing and to be IT infrastructure identification, and
vendor compatibility to ensure the vendors selected will meet the requirements for MID. Excergy serves as the
program/ system integrator for the entire project, which is currently in the design and build phases with initial
functional testing coming soon. Systems go live is expected in the first quarter of 2021.
Green Mountain Power—CIS & AMI Services
Green Mountain Power (GMP) is an electric utility in Vermont serving 260,000 customers. Excergy’s John
Beichman performed services for the full duration of the project from CIS function and fit selection (Oracle CC&B),
business process mapping, business case development, implementation quality assurance, system integration test
plan, and executive advisor to the steering committee. John’s work at GMP started with the strategic discussion
around the viability of continuing with an existing CIS or moving to a different CIS application. He worked with the
GMP team and management to determine both functional and technical requirements, consulted on the full
selection process, including development of business use cases for requirements, selection and purchasing
strategy, and guided the team through the decision process itself. He stayed on with the implementation through
the resultant phases doing process mapping and development, integration test planning, QA and steering team
coaching. Project included extensive use of Oracle’s SOA products for integration, as well as deployment of MDMS
(Oracle) and full AMI (Elster) rollout.
Otter Tail Power Company—CIS Project Services
Otter Trail Power Company is an investor‐owned electric utility that provides electricity for 130,000 residential,
commercial, and industrial customers in Minnesota, North Dakota, and South Dakota. Their CIS replacement
project (Harris Cayenta) is currently underway. Excergy’s John Beichman performed initial services around
business process mapping and executive advising. He is also serving as the third‐party quality assurance and
steering team advisor monitoring the implementation project. Other Excergy personnel provided Organizational
Change Management advisory services for this project from alignment assessment through planning and support
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14
for implementation and testing. Project in progress; on time, on budget through Selection, Contracting, Analysis &
Discovery Phase, Testing.
Huntsville Utilities (AL)—AMI Business Case, Vendor Selection, & Implementation
Huntsville Utilities (HU) serves 320,000 electric, water, and gas customers. Excergy was contracted to assist HU
with creating the feasibility/business case for AMR/AMI as well as vendor selection for contracts involving AMI,
MDMS, and the Meter Installation Vendor (MIV). The project includes requirements definition and analysis of
benefits, existing IT infrastructure, meter populations, and vendor compatibility to ensure the vendors selected
will meet the requirements for Huntsville. Excergy guided HU through procurement evaluation and contract
negotiations for Landis + Gyr (AMI); Sensus (metering); Smart Grid Solutions / Aclara (Meter Installation);
Omnetric (MDMS). We were also selected as the program/system integrator for the entire project, which is
currently under deployment with an early 2020 completion date.
Tacoma Public Utilities (WA)—AMI Smart Grid Solution and Data Analytics Services
Tacoma Public Utilities (TPU) is the largest department in Tacoma City government, with an annual budget of
~$1.2 billion and 1,378 employees. Excergy personnel are providing technical consultation, program management,
and systems implementation services for their AMI solution acquisition and deployment. Excergy’s scope of work
included business case update and validation; program/project management; procurement support; systems test
plan/acceptance testing; implementation of multiple project components, including AMI, MDM, SAP CIS, Web
Portal; Change Management Plan/Execution; Project Reporting; Transition/Training; Deployment Management;
and Business Process Transformation. Excergy was also selected to develop the Data Analytics operations at TPU
including governance, organization structure, vision, and use case development.
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E. Fee Proposal
Excergy proposes to perform the enclosed Scope of Work for a not to exceed fee of $ 143,131 including expenses,
as shown in Table 4.
Expenses
Travel expenses will be submitted for reimbursement on an actual and reasonable basis, and are estimated to be
$8,328, which will be invoiced monthly, at cost. Excergy does not charge for time spent traveling. Per diems are
not charged; however, if the City prefers per diems over actual expenses, we are happy to oblige.
Excergy will seek to minimize expenses through the use of government contractor rates and teleconferences
whenever possible.
Hourly Fee Schedule
Excergy’s current hourly rate fee schedule is provided in Table 5 below. Note the Fully Burdened Labor Rates listed
below include all direct labor rates, benefits, taxes, overhead, general and administrative costs, any other indirect
costs and fee/profit. The rates exclude project travel costs such as airfare, train, lodging, tips, employee meals,
auto rental, auto rental fuel, personal vehicle mileage, airport parking, and taxi service, which will be billed at cost.
Table 5. Excergy 2020 Hourly Rate Schedule
Role USD Bill Rate
Executive Consultant $ 214.00
Senior Program Manager $ 214.00
Master Solution Architect $ 214.00
Principal Consultant $ 199.00
Project
Manager
Executive
Consultant
Principal
Consultant
Joel Westvold John Beichman Patrick Noonan
199.00$ 214.00$ 199.00$ Total
92 7 7 106
$ 18,308 $ 1,498 $ 1,393 $ 21,199
4 31 53 88
$ 796 $ 6,634 $ 10,547 $ 17,977
40 51 4 95
$ 7,960 $ 10,914 $ 796 $ 19,670
220 9 9 238
$ 43,780 $ 1,926 $ 1,791 $ 47,497
9 18 53 80
$ 1,791 $ 3,852 $ 10,547 $ 16,190
7 22 31 60
$ 1,393 $ 4,708 $ 6,169 $ 12,270
Total Hours 372 138 157 667
Labor Price 74,028$ 29,532$ 31,243$ $ 134,803
Reimbursable Expenses 5,552$ ‐$ 2,776$ 8,328$
Total Price 79,580$ 29,532$ 34,019$ 143,131$
Task 1 ‐
Task 2 ‐
Task 3 ‐
Task 4 ‐
Task 5 ‐
Task 6 ‐
Project Management ‐ Delivery
System Testing & Acceptance
Operational Transition & Training
Task #/Description
Project Management
Functinoal Requirements/Solutions
Architecture
RFP, Vendor Selection& Contract
Negotiations
Table 4. Not to Exceed Project Fee, Hours by Task, Staff Rates
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Role USD Bill Rate
Project Manager $ 199.00
Solution Architect $ 199.00
Software/Test Engineer $ 184.00
Consultant $ 184.00
Associate Consultant $ 169.00
Analyst $ 154.00
Admin $ 139.00
1.Billing rates for subsequent years will automatically be adjusted annually by 3.0
percent (3%) on a compound basis.
2.Billing rates will be automatically adjusted and increased by twenty-five percent
(25%) for all time charges directly associated with the preparation and delivery
of expert testimony.
Taxes
These rates and estimates are exclusive of taxes. The taxes relating to applicable services are the sole
responsibility of the City of Ukiah.
Assumptions
The following general assumptions apply to this project plan:
►Excergy’s pricing to implement this Scope of Work is based on a timely start and timely completion of tasks
and subtasks.
►The City will handle any contractual matters with the selected CIS vendor.
►City personnel are available to support the project as needed for workshops, meetings, etc.
►Deliverable documents will be in Microsoft Office, including MS‐Word, PowerPoint, Excel, MS‐Project, Visio
and Adobe PDF.
Billing and Payment Terms
Excergy will invoice the City of Ukiah monthly for actual labor and expenses incurred on the required tasks.
Payment terms are net thirty (30) days. Excergy reserves the right to charge one and one‐half (1.5%) percent per
month, or the maximum rate permitted by law, whichever is greater, on any balance remaining unpaid after thirty
(30)days.
Contract Terms and Conditions
Terms of this proposal remain valid for 90 days from date of submittal. Excergy Corporation reserves the right to
negotiate any terms and conditions of the written agreement relating to this Scope of Work for the City of Ukiah.
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F. Proposed Project Schedule
Excergy’s proposed project work schedule is provided as Figure 5 below. We acknowledge that actual dates and
milestones will be adjusted when project planning is complete.
Figure 5. Proposed Project Schedule
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G. Exceptions
Excergy Corporation has reviewed the Scope of Services provided in Section 3 of the RFP, Insurance Requirements
for Consultants provided in Attachments A and B of the RFP, and draft Agreement for Professional Consulting
Services provided in Attachment A of the RFP, and takes no exceptions.
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A‐1
Appendix A: Resumes
This section contains the full resumes of the following proposed key resources:
►Joel Westvold
►John Beichman
►Patrick Noonan
Page 245 of 281
Mr. Joel Westvold brings a unique perspective to addressing Smart Grid issues
facing utilities based upon his experience in implementing programs at utilities and
providing technology solutions to utility customers to meet their Smart Grid needs.
With 35 years of experience, Joel has served in a senior management capacity for
a large electric utility and as management executive with a technology solutions
provider to the utility industry. While working for Portland General Electric, Joel led
a team that implemented an award winning AMI project that involved the
installation of over 800,000 electric meters, the network to communicate with the
meters and integration of the technology with utility systems to gain the most
financial benefit and efficiency possible. In his role with technology provider,
Sensus, Joel led teams of Engagement Directors and Project Managers in the
delivery of nearly a hundred Smart Grid projects, including an area of focus on
several large projects of over 1 million meters/endpoints. Joel’s passion is doing
everything possible to see clients succeed in their Smart Grid projects. He brings
a number of skills ranging from project management, engineering expertise, strong
people management, and communications at all levels within the organization.
Work History / Project Experience
Excergy Corporation – 2015 to Present
Executive Consultant/Program Manager
Greenville Electric Utility System, TX. Program Manager and Executive
Consultant for Systems Integration, Analytics, Meter Installation and Deployment
of AMI for 14,000 electric meters and water meters in the future.
Halifax Regional Water Commission, Nova Scotia, Canada. Program Manager
and Executive Consultant for Systems Integration, Analytics, Meter Installation and
Deployment of AMI for 85,000 water meters. Scope managed also includes
Organizational Change Management, Business Process, and Vendor
Management activities.
Tacoma Public Utilities, WA. Executive Consultant developing a Business Case
Narrative to justify water and electric AMI deployment program.
Huntsville Utilities. Program Manager for AMI Deployment of 187,000 electric
meters, 92,000 water modules and 49,000 gas modules. The project involves
physical deployment activities and Procurement/Vendor Selection, System
Integration, Business Process and Organizational Change Management support.
Contra Costa Water District, CA. Project Manager for AMI technology evaluation
and strategy development.
City of Santa Clara, Silicon Valley Power, CA. Program Manager for Systems
Integration, Meter Installation Vendor Selection and Deployment of AMI for 50,000
electric meters. Scope managed also includes Organizational Change
Management and Business Process activities.
Merced Irrigation District, CA. Program Manager for AMI, CIS, and MDMS
procurement and deployment for a 10,000 electric meter customer utility.
Portland General Electric. Executive Consultant for a project to provide an
analysis of Day 2 AMI opportunities to be formulated into a technical roadmap for
future implementation. Scope included DMS elements.
Santa Clara Valley Water District, CA. Project Manager for IT Strategic Plan
development.
JOEL WESTVOLD, PMP
PROGRAM MANAGER
Education
Executive MBA
University of Washington,
Seattle (2005)
B.S., Chemical Engineering
Oregon State University (1983)
Certified Project Management
Professional, Project
Management Institute
Several professional development
courses including six Sigma and
other Quality courses
Area of Expertise
> Program Management
> Corporate Management
> Smart Metering
> Utility Consulting
> System Integration &
Implementation
Certificates and Awards
Qualified as a Leadership for
Excellence Instructor
Certified as a Lead Nuclear
Quality Auditor per 10CFR50,
Appendix B
Presentations & Publications
> “Successful Utility Project
Management – The Art and
Science,” Co-instructor,
DistribuTECH 2018 and 2019
> “Smart Metering 101 and
Advanced Smart Metering,” Co-
instructor, EUCI March 2018
> “Overcoming Challenges in AMI
at Silicon Valley Power,” Co-
presenter, DistribuTECH 2016
> “Update on Sensus Services
Offerings,” Sensus Users
Conference, November 2013
Page 246 of 281
JOEL WESTVOLD
Page 2
Seattle City Light. Supported the AMI deployment of over 400,000 electric meters through the development and
maintenance of an overall project plan/schedule.
Sensus USA – 2010 to 2015
Senior Director, Customer Engagement
Management responsibility for a group of Engagement Directors overseeing the delivery of Large Utility AMI
projects including Southern Company, Philadelphia Electric, NV Energy, Portland General Electric, Sask Power,
SMECO, Albuquerque Water, and others. Provided executive consulting to those utility clients to assure that their
decision making process was sound and supported achievement of business objectives. Direct engagement
responsibility for the Award winning 1.2M electric meter/150,000 gas endpoint NV Energy AMI deployment
providing expert consulting to NV Energy senior management and assisting in the program management of the
deployment effort from a Smart Grid/AMI technology vendor perspective. Also managed a group of over 50
Sensus Project Managers in the delivery of Smart Grid/AMI projects of all sizes for water, gas and electric utility
customers. This included development of a standardized approach to project delivery to.enable efficient and
effective implementation of projects. Management responsibility for the development and growth of the Sensus
services business, providing Managed IT Services, Professional Consulting Services, Project Management,
Training, and Technical Support Services.
Portland General Electric – 2006 to 2010
AMI Director
Management responsibility for the deployment of an 825,000 electric meter AMI project. Responsibilities included
evaluating technology and deployment offerings, negotiation of contracts with technology and deployment
providers, coordinating regulatory approval of the project, assembling and managing a team responsible for meter
deployment, internal and external communications, network deployment, system acceptance testing, and
integration of the AMI system with other utility systems and business processes This project was completed on
schedule and within overall budget and derived the benefits committed to the Public Utilities Commission. The
project also received the 2010 Utilimetrics Award for the Large Project of the Year. Also led the effort to develop
an industry users group to share technical issues facing utilities implementing Smart Grid/AMI solutions and
served as the first President of the organization.
Portland General Electric – 2004 to 2006
Ethics and Compliance Manager
Developed and implemented PGE’s Ethics and Compliance program, managing a small team of professionals
that tracked compliance efforts and investigated potential ethics violations.
Portland General Electric – 1989 to 2004
Various Nuclear Management Positions
Held Project Management, Quality Assurance, Nuclear Oversight and Regulatory Affairs management positions
within PGE, finishing with management of large decommissioning projects associated with Spent Nuclear Fuel
storage and nuclear waste disposal at the Trojan Nuclear Plant.
Sacramento Municipal Utility District – 1986 to 1989
Associate Engineer, Nuclear
Engineering and Quality Assurance responsibilities in the operation of Rancho Seco Nuclear Power Plant.
Department of Defense, Pearl Harbor Naval Shipyard – 1983 to 1985
System Test Engineer
Responsible for testing of nuclear systems on submarines based in Pearl Harbor.
Page 247 of 281
Mr. John Beichman has 30 years of information technology, application
implementation, and system integration experience in a variety of industries
providing direction and vision-driven leadership in a team-oriented setting.
He has demonstrated a strong ability to understand business needs, find
technical solutions and successfully implement those solutions. Articulate in
presentations, public speaking and conversation, he grasps big picture
situations and easily separates them into smaller manageable segments,
exercising a balanced approach to complex situations. He has acquired
experience as an implementer and consultant providing business, project
management, and technical services to the utility CIS market as a project
manager, solution architect, and process analyst serving the CIS
marketplace. Specific CIS competencies include:
>Developed multi-year project plans for multiple CIS implementations
>Wrote functional and technical specifications for modifications to
CIS systems including modifications for delinquency, charge
calculation, bill print, service orders, notes, meter reading, and
several modifications specifically in support of deregulation
requirements
>Wrote functional and technical specifications for interfaces between
CIS systems and multiple other applications including ITRON
handhelds, Interactive Voice Response (IVR), Cash Remittance
Processors, Oracle financials General Ledger, Oracle financials
Accounts Payable, and third party invoice printing and bill presentment
providers
>Managed the contractual and budgetary process between CIS
vendors and their clients; the development of data conversion from
legacy CIS systems to new CIS; the development and testing of
modifications to CIS systems performed both by vendors and third-party
system implementers; managed the development and testing of
interfaces to and from CIS including the development of integration
test plans; and the CIS defect and issue tracking processes
>Developed AS-IS and TO-BE process mapping for all CIS-
related functional areas at multiple clients
Work History / Project Experience
Excergy Corporation – February 2015 to Present
Executive Consultant, CIS/CX/FIS Practice Director
Provide consulting services to utilities in the areas of back office services
including CIS, Consumer Experience, and Financial Information Systems.
Suite 401 Consulting, LLC Waterville, Maine – 2010 to 2015
Sole Proprietor
Provide management, technology and project consulting services to
various clients including:
JOHN C. BEICHMANCIS SME
Education
A.B. (Honors), Harvard
University, 1978
M.S., Information Resource
Management, Syracuse
University 1983
Area of Expertise
>CIS and billing
>Bill design & Electronic
bill presentment
>Utility Customer
Experience Strategy
>Utility Call Centers
>Business & IT Plans
>Change Management
>Business Analysis
>Project Quality
Assurance
>IT Strategy
>Technology Evaluation
and Deployment
>Business Requirements
Identification
>Process Improvement
>Strategic Planning
>Major System
Implementations Project
Management
>Cross-Functional Team
Leadership
>Team Motivation
>Staff Management
Industry Experience
Includes:
>Utilities: Electric, Gas,
Water, Green Power,
Municipal and IOU
>Non-profit
>Manufacturing both
Discrete and Process
Page 248 of 281
JOHN C. BEICHMAN
Page 2
Otter Tail Power, Fergus Falls MN: Delivered process mapping training and services delivery in
preparation for CIS selection and implementation. Provided management consulting to both steering and
project teams. Currently providing QA services.
EMTEC/First Advantage, Indianapolis, IN, Atlanta, GA & St. Petersburg, FL: Project manager and
functional solution architect for a multi-million dollar multi-source invoicing integration project for a 350M
financial services company post M&A. Work involved business process mapping, executive level advising,
project management including oversight of off-shore development resources and quality assurance for
system integration.
Green Mountain Power, Burlington VT: Provided oversight and quality control on selection of software
for DOE funded Smart Grid Projects. Lead business process mapping training and service
delivery in preparation for new Smart Grid systems’ implementation. Provided management consulting
to steering team, quality control oversight, wrote integration test plan, oversaw and provided transition
services change of project leadership team, developed integrated project plan across multiple vendors,
developed system test and performance test plans.
GAS RECOVERY SYSTEMS (GRS), Livermore, California – 2002 to 2007
Served as Chairman and Independent Director/Trustee for this landfill based gas and electric power
producer with 28 generation plants producing 124 megawatts of green power in 8 U.S. states with over
$55M in annual revenues. He was Entrusted with business liaison operations and strategic activities
associated with environmentally sensitive / highly regulated power plants. Spearheaded collection of
acquisition debt payments required to support cash flow. Provided approval authority for annual and multi-
year operational / capital budgets as well as establishing audit committee and granting agreement on all
audited financial reporting and taxes.
REKADOM, INCORPORATED, Waterville, Maine – 1998 to 2003
As Founder and President he provided implementation and consulting services for electric, gas, water,
municipal and investor owned utilities serving 3 countries and 10 U.S. states with annual revenue in excess
of $3.0M. He provided CIS executive level consulting services and/or project management at AllEnergy,
LLC, Charlotte County Utilities, Citizen’s Gas & Coke Utility, City of Provo Power & Water, Jamaica Public
Service Company, Lee County Electric Co-operative, Philadelphia Suburban Water, Public Service of New
Mexico, TNPE, Inc., and Toronto Hydro Electric System.
SOLE PROPRIETOR, Waterville, Maine – 1997 to 1998
Delivered Information Technology and project management consulting services as a business liaison
operating between multiple parties to plan and execute system integrations for a utility client, generating
over $240K in revenue.
BANGOR HYDRO-ELECTRIC (wholly owned subsidiary of Emera, Inc.), Bangor, Maine – 1994 to1997
For this provider of electrical / utility services to more than 110,000 customers, performed as the project
manager for the implementation of a new CIS and oversee general technology changes that drove a 5 year
technological plan. Partnered with a business project manager and served as liaison to strategize on
projects. Created cross-functional IT and business project team of 12 initial core individuals, growing to a
peak of 28 including contractors and vendor personnel. Mr. Beichman delivered critical project milestones
while keeping within the $7M budget despite a grossly underestimated vendor project cost proposal,
decreased employee costs over $250K annually as a result of automating billing for a large industrial
customer base, reduced inaccurate meter reading over 90% and avoided re-bill activities due to automating
the meter reading system with data integration into the customer information system, and saved over $160K
per year due to eliminating walk-in payments at remote offices.
Page 249 of 281
Patrick Noonan has 25 years of experience providing technical and
management consulting services for geographic information systems (GIS),
AMI and other information technology initiatives. He is an expert in providing IT
and management consulting services for geospatial and related technology
project implementations. His expertise includes providing solution architecture,
strategic planning, business process, testing program management, training,
implementation and integration services to utilities and municipal organizations
nationwide. His experience includes business process design for GIS
maintenance and implementation, AMI and OMS; as well as data conversion
and conflation, including specifications, design, management, data modeling
and database design, as well as Water utility conflation/conversion and
program management. Patrick has conducted software development lifecycle
testing and training program development and management for large, multi-
interface project implementations, and has coordinated product vendor, testing
vendor, end user testing, and deployment roll-outs for large multi-year IT
programs.
Work History / Project Experience
Excergy Corporation – 2016 to Present
Principal Consultant/Solution Architect
Mr. Noonan is responsible for expanding the firm’s GIS capabilities and service
offering and for developing testing and training programs to support project
implementations. He is also responsible for IT architecture specific to Smart
Meter operational technologies. Representative projects include:
Tacoma Power, WA. Project manager and GIS SME. Captured use cases and
developed a geospatial roadmap & governance plan to support the utilities
migration and evolution from GESW and OMS to Esri and ADMS.
Intermountain Rural Electric Association (IREA), CO. Solution architect
supporting the implementation of a graphic work design solution that is
integrated with its Esri ArcGIS.
Merced Irrigation District, CA. Test engineer and solution architect
responsible for overseeing the integration and user acceptance testing for
MID’s electric AMI meter replacement project.
Chelan County Public Utilities District, WA. Helped analyze and provide
recommendations to help finalize the County’s IT/OT strategic roadmap.
City of Fort Collins Utilities, CO. Project Manager and GIS SME. Captured
geospatial data, desktop utilization, mobile usage, and integration requirements
to develop a 10-year strategic technology roadmap comprised of six business
releases. Later served as enterprise architect to capture integration
requirements between CIS, AMI, Asset Management, ADMS, and GIS
applications. Also previously served as test engineer for Maximo – Data Splice
asset and work management application deployment.
Silicon Valley Power, CA. System architecture and test engineering to identify
AMI MeterConnect components and determine required testing to support a
soft launch of SVP’s AMR to AMI migration.
Halifax Water, Canada. Test engineer responsible for developing,
administering, documenting, and troubleshooting test cases for the utilities AMI
project implementation.
PATRICK J. NOONAN, GISP
SOLUTION ARCHITECT
Education
M.S., Geography
University of South Carolina
B.S., Economics and
Geography
University of California, Santa
Barbara
Areas of Expertise
>IT Strategic Planning
>Systems Architecture
Design
>Testing and Training
>Project Management
>Business Process Modeling
and Optimization
>GIS Program
Implementation
Certifications
Certified Geographic Information
Systems Professional (GISP),
#91783
Publications &
Presentations
>“Challenges to
Implementing an Enterprise
GIS Landbase
Maintenance Program,”
GIS in the Rockies,
September 2016
>“Enterprise GIS Best
Practices,” GIS in the
Rockies, September 2009
> “Digital Plan Submittal City
of Charlotte/Mecklenburg
County.” ESRI Users
Conference Proceedings,
July 2003.
>“Water Data Model
Development within
Charlotte-Mecklenburg
Utilities.” ESRI Users
Conference Proceedings,
July 2003.
Page 250 of 281
PATRICK J. NOONAN
Page 2
ElectriCities, NC. IT Roadmap creation to identify strategies, gaps, projects, and technologies to support
ElectriCities services footprint over the next five-ten years. Project is considering how to include “disruptive
technologies” such as Distributed Energy Resources, Cyber Security, etc. as part of overall IT strategy.
Cyient Inc. & Southern California Edison – 2011 to 2015
Business Architect and Senior Technical Consultant
Mr. Noonan was responsible for maintenance, analytics, and reporting solutions for the companies centralized
GIS project, including business process design, requirements, design, and support during implementation. He
served as a conduit between customer and offshore technical team and as a catalyst for landbase strategy and
maintenance implementation to support utility GIS using Map 3D, GESW, and Esri platforms with Oracle Spatial
DB. Specific engagements include:
Southern California Edison, CA. Phase I – Business Architect for Cyient team to assist with data conflation
and consolidation requirements, database design, system interface and application design, and with system
and user acceptance testing.
Southern California Edison, CA. Phase II – Senior Business Analyst working for SCE responsible for
landbase maintenance, CIS meter mapping automation, and GIS web viewer programs including business
requirements, artifacts to support system requirements, business process, integration, system, and user
acceptance testing, deployment rollout, training, and ongoing program support.
PJN Consulting, Inc. – 2001 to 2016
President and Principal
Xcel Energy, MN. GIS architecture assessment to identify strengths and weaknesses of the utility’s existing
enterprise GIS program. Over thirty recommendations were presented by Mr. Noonan for improving the utilities
GIS architecture.
Southern California Edison, CA. Solution architect and senior business consultant for multi-year GIS
implementation project to re-conflate utility data to single data repository and then utilize new and legacy
applications for data maintenance.
Gwinnett County, GA. Business process and pilot project implementation for electronic plan submittal service
offering to development community to expedite plan design review.
Orange County, NC. System integration process mapping for integrated land records system between
multiple County departments.
City of Charlotte, NC. Developed a three year strategic plan for enterprise GIS program development and
managed implementation of several of the initiatives that were identified.
Charlotte-Mecklenburg Utilities, NC. Project consultant for starting GIS program transforming organization
from paper and CAD records management to centralized GIS database.
City of Indianapolis, IN. Developed a four year Strategic Plan for the City’s GIS Team to identify strategic
objectives and establish budgeting requirements.
Convergent Group/UGC Consulting – 1995 to 2001
Senior Technical Consultant and Project Manager
Mr. Noonan served as a senior member of the Public Sector Client Services Division and as a subject matter
expert in GIS and land records management. His experience included project management, cost benefit
analysis, GIS conversion specifications, database modeling and design, data conflation, GIS application
requirements, business process design, and user needs assessments and requirements gathering. Key clients
included Mecklenburg County, Charlotte, NC; Grand Valley REGIS, Kent County, MI; City of Grand Rapids, MI;
City of Indianapolis/Marion County, Indianapolis, IN.
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B‐1
Appendix B: Additional Information
While not part of the proposed scope of services requested in the RFP, we are providing a description of our
holistic project approach that many of our customers choose to follow during CIS implementation. Excergy
believes it is important to consider not only the technology but also the people and process aspects of the
implementation. This information is provided to assist the City in understanding our full capabilities to support
your CIS Project Management engagement.
Business Process Transformation
With the implementation of a new technology, the processes used by the utility may need to change to most
effectively take advantage of this technology. These changes will likely improve the efficiency of the City and have
a positive impact on customer service.
Excergy approaches business process transformation by first conducting a business process impact assessment to
identify the existing organizations, business processes, and systems that will be impacted by the selected CIS
software implementation. This assessment initiates the appropriate business process reengineering activities to
prepare for the CIS solution.
Once the assessment is complete, Excergy employs a three‐stage implementation to effectively transform the
utility’s business processes. The first stage prepares for the CIS vendor workshops and produces estimated to‐be
business process models for the project and its impacted technologies and business. The second stage produces
additional models that were not needed for the vendor workshops and produces a complete set of materials. The
third phase refines these models based on the Design/Build Phase of the project and development activities that
occur as the vendor design decisions are finalized.
In the first and second stages of Business Process work, Excergy facilitates business process assessment sessions
with the utility to identify the day‐to‐day business processes that will be affected by the CIS project. Initially, the
sessions address the “as‐is” or current business practices, and then produce a baseline set of “to‐be” future state,
new CIS technology enabled, business processes. To accomplish this, Excergy uses our reference models, vendor
information, and past experience to facilitate these sessions. Gaps are identified between each CIS enabled
business process and the utility’s existing business processes.
Our reference models provide a baseline “to‐be” state for the process workshops and are organized by the major
process groupings, such as:
►Manage customer interactions and customer service.
►Schedule, assign, perform, and close field work specifically related to customer service.
►Provide back‐office support.
The goal of the workshop sessions is to assess the following:
►If the CIS enabled business processes accurately reflect the utility’s goals and vision and to ensure alignment
with the culture, organization, and any other applicable constraints (such as the governing body).
►At a high‐level, the major known gaps, benefits, and risk areas associated with the future state, CIS enabled,
business processes.
Page 252 of 281
RESPONSE TO UKIAH RFP FOR CIS PROJECT MANAGEMENT SERVICES
B‐2
Stakeholder Engagement & Communications
Of the many lessons learned in CIS projects over the past decade, one of the most
important is how critical it is to plan, manage, and engage stakeholders to build
understanding and align expectations. For municipal utilities, effective engagement is not
only essential to successful project implementation, but also aligns with and enhances the
historic relationship between the utility and the community it serves. Excergy staff
managed the research and development of APPA’s Smart Grid Customer Engagement
Essentials. We also received recognition from the Department of Energy as best‐in‐class
for ARRA smart grid communications efforts. This work combines with our planning and
implementation experience for effective strategy and efficient implementation.
Both internal and external stakeholders need to be engaged to address the needs of the community and support
successful project implementation. Working with staff, Excergy consultants assess overall stakeholder
endorsement levels and methods used, then develop engagement strategies leveraging—and perhaps
expanding—those methods.
The goal of stakeholder engagement is to effectively inform and engage the supporters while minimizing the
impact of resistors, by offering factual responses to concerns and options to meet their needs. For example, there
are three known topics of concern that must be addressed in CIS projects: (1) price/rates; (2) privacy and data
security; (3) data accuracy. Although public resistance to CIS projects is minimal, recent experiences indicate that
utilities must be prepared and address these issues nonetheless.
Excergy develops clear plans for Stakeholder Engagement/ Communications that leverage existing utility practices
and address both strategy and tactical implementation.
Organizational Change Management
The transformative nature of technology projects requires that staff adjust work processes and routines to
effectively use the systems and realize the significant benefits both internal and external to the organization. This
change needs to be handled efficiently and effectively thereby reducing staff apprehension and providing the
tools they need to succeed. This task supports successful project implementation through internal OCM.
Effective OCM is grounded in basic human psychology, starting with addressing each individual’s question,
“What’s in it for me?” Once that is addressed, there is receptivity to building the knowledge necessary to influence
attitudes and support behavior change, such as a new way of performing job duties. For example, in the case of
CIS projects, reassignment of certain staff (e.g., customer service and billing personnel) based on the new
technology capabilities is an issue that must be forthrightly addressed early in the process.
Over the past few years, effective OCM has been recognized as a critical success factor for technology project
implementation. The job of change management is to fundamentally move people as efficiently and effectively
from the current state to high performance in the new environment.
Excergy works with utilities to develop an OCM approach that includes practical and effective activities designed
to support the transition of people and processes to realize the benefits of the new technology. This OCM plan
provides strategies and details tactics that maximize performance prior to, during, and after the technology
implementation.
Excergy uses a proprietary Alignment Optimization methodology, which is based on Nobel Prize‐winning work on
how individuals and teams make effective decisions and take coordinated action. This technology‐enabled
consulting methodology—combined with traditional consulting and facilitated workshops—creates both a unified
vision and a powerful drive toward effective implementation.
Experience shows that having a clear and unified vision for a technology project from the outset greatly enhances
project success.
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ATTACHMENT 2
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Page 255 of 281
Page 256 of 281
COU 2021-089-A2
CITY OF UKIAH
AMENDMENT NO. 2
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
EXCERGY LLC and THE CITY OF UKIAH
This Amendment No. 2, entered on April 7, 2022 revises the Agreement for Professional
services dated July 7, 2020 between the City of Ukiah and Excergy LLC, a part of E
Source Companies LLC, for professional consulting services relating to project
management services for the replacement of the City’s Utility Billing Customer
Information System (CIS).
This Amendment No. 1 adds $55,000, with a monthly-not to exceed value of $7,352,
retroactive to February 2022. This revises the total, not-to-exceed amount to $233,131.
Except as expressly amended by this Amendment, all other terms remain unchanged and
in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
CONSULTANT
BY: DATE:
PRINT NAME:
CITY OF UKIAH
BY: DATE:
SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:
KRISTINE LAWLER, CITY CLERK
Attachment 3
Page 257 of 281
Page 1 of 2
Agenda Item No: 11.a.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1491
AGENDA SUMMARY REPORT
SUBJECT: Conduct a Public Hearing and Receive the Measure P Oversight Board Report and Findings for
2019 and 2020 and Disband the Committee Per Resolution 2014-28.
DEPARTMENT: Police PREPARED BY: Noble Waidelich, Chief
PRESENTER: Police Chief Noble Waidelich
ATTACHMENTS:
1. 2014-28 CC Reso - Establishing Expenditure Plan for Public Safety and Oversight Board
2. Measure P Financial Report, FYs 2019 and 2020
Summary: During the summer of 2014, the Ukiah City Council approved Resolution 2014-28 establishing a
spending plan for Public Safety and the creation of an Oversight Board to make reports on the public safety
plan. In February of 2022, the City Council selected the Oversight Board, which has now met and reviewed the
Measure P Annual Financial Report.
The purpose of this public hearing is to report on the Measure P Oversight Board’s findings.
Background: During the summer of 2014, the City of Ukiah began the effort to renew Measure S, a ½ cent
sales tax. During this process, the City Council unanimously approved Resolution 2014-28 (Attachment 1),
which established an expenditure plan for public safety and an Oversight Board to make periodic reports on
the performance of the public safety spending plan.
The Ukiah City Council also unanimously adopted Resolution 2014-29, which was placed on the November
2014 regular municipal election ballot, calling for the extension of the one-half percent general sales tax
without a sunset clause. In November of 2014, 76% of Ukiah’s participating voters approved Measure P.
In February of 2022, the Ukiah City Council selected and appointed a Measure P Oversight Board to
participate in the process and conduct the review for Fiscal Years 2019 and 2020. The selected members
included Anothony Selvitella (representing Ukiah Fire), Max Brazill (representing Ukiah Police) and three at-
large members; Edward Eversole, Roe Sandelin, and Larry Olson.
The Measure P Oversight Committee met on March 15, 2022, and reviewed and discussed the City’s Measure
P Annual Financial Reports.
Discussion: At the March 15, 2022, Measure P Oversight Board meeting, the committee members met, along
with City of Ukiah representatives, Kristine Lawler, Daniel Buffalo, and Noble Waidelich. To begin the process,
City Clerk Lawler issued the Oath of Office to the committee members. Finance Director Daniel Buffalo
reviewed the City’s Annual Measure P Financial Reports for FY 2019 and FY2020, and the Oversight
members asked questions concerning the Public Safety budgets and overall staffing needs of both Police and
Fire. (Attachment 2)
The committee discussed Police and Fire services within Ukiah, and the response area of the Ukiah Valley
Fire Authority. The committee discussed the fact that costs of services have increased over the years. The
committee discussed what revenue options were available to Police and Fire services and how annexation
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Page 2 of 2
could increase revenues and or benefit the service area.
The committee voted unanimously to adopt the City’s Annual Measure P Financial Reports, in which funds
were spent in alignment with the Measure P expenditure plan incorporated in the resolution for FY 2019 and
FY 2020, which includes staffing levels, and the historical expenditure of funds to support public safety. The
committee did not require any additional documentation, or have any additional concerns regarding the
expenditures.
Recommended Action: Resolution 2014-28 directs the City Council to conduct a Public Hearing, receive the
Measure P Annual Financial Report, and if no further action is desired, disband the committee.
Citizen advisement: Notice to be published in Ukiah Daily Journal no less than 10 days prior to the Public
Hearing, placed in the Civic Center Public Binder and available for public review on the City's website at
http://www.cityofukiah.com/projects/notices-and-bulletins/ under the Public Notices tab. Measure P Oversight
Committee members.
BUDGET AMENDMENT REQUIRED: None
CURRENT BUDGET AMOUNT:
PROPOSED BUDGET AMOUNT:
FINANCING SOURCE:
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Sage Sangiacomo, City Manager; Dan Buffalo, Finance Director; Douglas Hutchison,
Fire Chief; and Kristine Lawler, City Clerk.
Page 259 of 281
RESOLUTION NO. 2014-28
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING AN
EXPENDITURE PLAN FOR PUBLIC SAFETY AND AN OVERSIGHT BOARD TO MAKE
PERIODIC REPORTS ON THE PERFORMANCE OF THE EXPENDITURE PLAN
WHEREAS:
I
1. The City of Ukiah is 47 square miles in size, but is surrounded by additional urban areas
and residential subdivisions within an unincorporated portion of Mendocino County. The
Ukiah Valley is the most populous portion of Mendocino County, containing, at least, 2/ 3 of
the total county population; and
2. The California Department of Finance estimates the population of the City of Ukiah ("City")
Ias of January 1, 2004, at 15,907 people and 16,185 as of January 1, 2014; and
3. Ukiah is the County Seat for Mendocino County and a commercial center for Mendocino
County, Lake County, Southern Humboldt County and Northern Sonoma County; and
I4. As such during business hours, the City population swells to perhaps as many as 40,000
people, including people who work, shop and receive services in Ukiah; and
5. Ukiah also is located on U.S. Highway 101, which is the major north-south highway west of I
Interstate Highway 5, and links southem California to Northem California and Oregon; and
i
6. Consequently, a small city with a population of 15,907 people in 2004 and 16,185 in 2014
must provide law enforcement, fire protection and emergency medical services to a day
time population of 40, 000, and respond to emergencies within the City, on U.S. Highway
101, and on a mutual aid basis within the larger Ukiah Valley; and
7. Public safety services are a general fund obligation of the City, which receives revenues
from ad valorem property taxes, sales taxes and vehicle license fees. The City receives
only 1% of the gross receipts from taxable retail sales within the City and less than 10% of
the property taxes collected from real property located within the City; and
8. While population within the Ukiah Valley and City of Ukiah has grown over the last 30
years, calls for police services have also grown significantly. Calls for police services hasI
increased from around 2500 calls in 1969 to over 25,000 in 2014, or by 1000%. Calis for
service have increased in virtually every category, including assaults with weapons,
burglary, thefts and shoplifting, drugs, sexual assaults and domestic violence; and
9. In contrast, between the years 1989 and 2003, the number of sworn officers in the Ukiah
Police Department has remained constant at 28 officers; and
10. Calls for fire services have also grown. Between 1986 and 2012, fire calls increased 61% Ifrom1.353 in 1986 to 3,277 in 2012; and
11. In 1988, the Ukiah Valley Fire District contracted with the City of Ukiah to provide fire
I services. The combined fre department had 15 firefighters; and
12. In 1988, the Ukiah Valley Fire District and City of Ukiah fire departments elected to
I independently provide fire services to their communities. Over the next 20 years, City of
Ukiah Fire Department continued to provide at least 15 firefighter staffing; and
13. In 2003, due to the State of California's budget deficit, the City's general fund revenues
were decreased significantly; and
I
ATTACHMENT 1
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I
I
14. As a result, the City was faced with substantial deficits for fiscal years 2004-2005, which
required lay-offs or other reductions in expenditures for public safety services in the City;
and
15. These budget deficits lead to deferment of equipment replacements, including fire engines,
the City's ladder truck and police patrol cars; and
16. To address the significant demands of an increased public safety workload and provide
funding for necessary equipment, in June of 2005, the Citizens of Ukiah passed by a
majority vote, Measure S, a '/z cent general sales tax measure ("Measure S Sales Tax"),
and Measure T, an accompanying advisory measure, which said that the first priority for
additional sales tax funds should be support of essential public safety services; and
17. Measure S provided funding that has been used to increase the Police Department staffing
from 28 sworn officers to 32 sworn officers. The 4 additional officers (one per work shift)
were added to address workload increases and decrease response times; and
18. Measure S allowed the Fire Department to replace aging fire equipment, including the
I City's essential ladder truck, and other fire vehicles, and maintain a staff of at least 15
firefighters, with at least 4 firefighters on duty per shift for emergency services; and
19. In 2008, the Nation, State of California and the City of Ukiah, experienced a recession
which significantly reduced city revenues from sales taxes, including revenues received
from Measure S. Due to these budget deficits, the City's general fund revenues were
significantly decreased; and
20. This unanticipated nation-wide recession forced the City of Ukiah to eliminate open
positions, layoff personnel and reduce general fund budgets; and
21. Over the last six years, every employee in the City of Ukiah has had a 5% reduction in pay,
and absorbed increases to their health insurance costs, in addition to various unpaid
I furloughs and reduced work hours which were made necessary by significantly reduced
sales and property tax revenues ; and
22. The City of Ukiah fully complied with the PERS retirement cost reductions, reducing
retirements costs for new employees; and
23. The Police Department was reduced over a two year period from 32 sworn officers to 30
sworn, then 26 sworn officers, because of the 2008 recession and reduction in General
Fund revenues and Measure S revenues; and
i 24. The Fire Department operated ambulance service was eliminated as an additional measure
to economize in response to the 2008 recession and reduction in Measure S Sales Tax and
General Fund revenues, because the cost of the ambulance service exceeded the limited
compensation from reduced Medi-Cal and Medi-Care reimbursements; and
25. As the economy improved, and General Fund revenues and Measure S Sales Tax
revenues have been restored to the levels prevailing before the 2008 recession, the City of
Ukiah has worked to improve public safety services to the Ukiah community; and
26. For a two year period commencing January 1, 2014 and ending on December 31, 2015, the
City of Ukiah and the Ukiah Valley Fire District have entered a contract to provide fire
services to the entire Ukiah Valley and City of Ukiah; and i
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I
27. This agreement has increased the available on-duty firefighting staff to 18 firefighters, (11-
City paid personnel, 6-District personnel, and shared Fire Chief ) a combined two-
department volunteer firefighter force, with an increased firefighter capacity to at least 6
firefighters on-duty each day for firefighting and Paramedic medical services; and
28. The City Council has reauthorized the Police Department to increase staffing back to 32
sworn officers. The additional officers (which allow for an extra officer per work shift) were
added to address workload increases and decreased response times; and
29. Unlike the City's 1% share of the current 825% statewide sales tax, all sales taxes
produced by Measure S must remain in the City of Ukiah. These taxes cannot be taken
away by the State of California. Although enacted as a general tax which can lawfully be
used for any municipal purpose, the City Council has and by this resolution will continue to
place the Measure S Sales Tax revenue in a designated account within its budget and
financial statements so that its use for public safety services can be reviewed, audited and
accounted for; and
30. In addition, it is the intent of this resolution to commit the City to maintain the amount of
general fund revenues supporting public safety at or above current levels. This resolution
also commits the City to maintain the current level of public safety services, including a
minimum of 32 sworn police officer, and the level of fire prevention and protective services
commensurate with the City of Ukiah's portion of any City and District contractual
agreement forjoint fire, paramedic and fire prevention operations; and
31. Measure S will sunset in September of 2015. Without the continuation of Measure S Sales
Tax revenue, the City of Ukiah could not maintain current Police and Fire services. Without
Measure S Sales Tax revenues, the City of Ukiah would be forced to reduce or eliminate
some or all of these essential public safety services.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. EXPENDITURE PLAN: While the revenue received by the City from Measure S
Sales Tax is unrestricted general fund revenue, by this resolution, the City Council commits to
using these revenues to provide public safety services. "Public safety services" means law
enforcement and crime prevention services provided by the Ukiah Police Department, and fire
protection and prevention and emergency medical services provided by the Ukiah Fire
Department, by contract with the Ukiah Valley Fire Protection District or any other arrangement
approved by the City Council. These taxes may be used to pay for such public safety services
expenses as the training and salaries, including overtime and specialty pay, and fringe benefits,
of public safety officers and support staff working in the Police Department and of firefighters,
emergency medical technicians and support staff providing fire prevention and protection
services to the City. These funds may also be used for operating expenses, and the purchase
of vehicles, equipment and supplies, and capital improvements used exclusively for Public
safety services.
A. Accountinq for Public Safetv Services Revenue. In each fiscal year
commencing with the 2014-2015 fiscal year, for purposes of accounting for the use of these
revenues, the City shall continue to credit to an account or fund in the City's budget and
financial records, to be designated by the Finance Director, all of the following: (1) Measure S
Sales Tax revenue; and (2) "Public Safety Revenue" which is the revenue produced by the
Police and Fire Departments.
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3
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B. Minimum level of Public Safetv Services. The City shall maintain a minimum
level of public safety services, but nothing in this resolution prevents the City Council from
establishing a higher level of public safety services, reorganizing or changing the method of
providing public safety services or reducing staffing for public safety where required by financial
necessity resulting from circumstances beyond the control of the City, such as a prolonged
recession like the one experienced in 2008 or other prolonged and substantial reduction in
general fund revenues. The minimum level of public safety services shall be the level of such
services available in the City in the 2014-15 fiscal year, including the following: (1) thirty-two
32) full-time peace officers as defined in Penal Code Section 7 and Title 3, Part 2, Chapter 4.5
commencing with Section 830), and the level of fire prevention and protective services
commensurate with the City of Ukiah's portion of any City and District contractual agreement for
joint fire, paramedic, and fire prevention operations .
2. OVERSIGHT COMMITTEE. Every two years after the Effective Date of Ordinance No.
1149, extending the Measure S sales tax, the City Council shall appoint five people to an
Oversight Committee" the only function of which shall be to review the City's budget for public
safety services and the expenditure of the revenues so budgeted. The persons appointed to the
Oversight Committee should represent a broad range of interests in the City, including such
interests as business owners, ethnic minorities, (1) Ukiah City firefighter, (1) Ukiah City peace
officer, homeowners and tenants.
The City Manager shall provide the Oversight Committee with any information it requests which
is not exempt from disclosure under the California Public Records Act and shall assist it in
i organizing and analyzing the information so provided. The Oversight Committee must prepare
a written report which shall be presented to the City Council at a noticed public hearing and
which shall be available to the general public for not less than 10 calendar days prior to the
scheduled hearing date. The report shall contain an analysis of the level and types of service
provided by the City's police department and fire department or other arrangement approved by
the City Council, the revenues and expenditures of the designated fund or account. It shall also
make recommendations concerning the future use of these funds and levels and types of
service. The Oversight Committee shall dissolve after it files its report with the City Council,
until a new Oversight Committee is appointed for the next two year review.
3. ACCOUNTING FOR MEASURE S SALES TAX REVENUE. All Measure S Sales
Tax revenues and all interest on said revenues shall be credited to the designated fund or
account and shall be designated for use in accordance with this Resolution.
PASSED AND ADOPTED ON JUNE 24, 2014, BY THE FOLLOWING ROLL CALL VOTE:
AYES: Councilmembers Scalmanini, Crane, Thomas, Landis, and Mayor Baldwin
NOES: None
ABSENT: None
ABSTAIN: None
Philip E. Idwin, Mayor
I
ATTEST:
s.
i _ G , -
Kristine Lawler, City Clerk
4
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Measure P
Oversight Committee
Fiscal Compliance Report
Fiscal Years 2019 and 2020
ATTACHMENT 2
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Fiscal Year 2019
Page 265 of 281
Measure P - Fiscal Year 2018-19
Measure P, passed by a simple majority (50 percent plus 1) of Ukiah voters in November of 2014, is a general
(unrestricted) transaction and use tax. A general, unrestricted tax is one that can be used to fund any program,
function, service, or project at the discretion of the City Council. It is not a special, restricted tax, which would
require approval of two-thirds of the voting public. It continued a sun-set transaction and use tax, known as
Measure S (2005), accompanied by an advisory Measure T (2005). Measure P, however, was passed with no
advisory measure.
The purpose of Measure P is to augment public safety expenditures to provide a higher level of police and fire
service to the community. Amounts collected from the tax are to be used in addition to the commitment of the
General Fund and not in replacement of. The following graph demonstrates how the past revenue measure (S)
and now Measure P have been employed with relation to the General Fund.
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Every year, the City Council appropriates resources in the amount of revenue expected from Measure P for
projects, programs, and activities that are in the spirit of the measure. The City Council has committed these
funds to enhance the General Fund activities in public safety. Below is a schedule of what those were and what
resources were allocated to them.
Measure P
Baseline Increase
Expenditure Uses by Category FY 2014-15 FY 2018-19 (Decrease)
Police:
Sworn officers 32 34 2
Misc personnel 18 19 1
Personnel 6,049,608$ 5,986,885 (62,723)$
Operations 2,660,085 2,492,717 (167,368)
Capital 186,594 261,265 74,671
Total police 8,896,287 8,740,867 (155,420)
Fire:
Firefighters:
City 11 19 8
UVFD1 6 0 (6)
Personnel 1,506,406 2,010,994 504,588
Operations:
Contractual 516,180 263,765 (252,415)
Other 530,822 1,357,198 826,376
Capital 30,400 5,183 (25,217)
Total fire 2,583,807 3,637,140 1,053,333
Total public safety 11,480,094 12,378,007 897,913
Dedicated Revenue Sources
Measure P transaction and use tax 2,465,521 2,972,334 506,813
Public safety revenue:
Police2 1,001,861 830,514 (171,347)
Fire 37,235 128,898 91,663
Other revenue - - -
Total revenue 3,504,617 3,931,746 427,129
Excess (deficiency) revenues over expenditures (7,975,477) (8,235,405) (259,928)
Other Financing Sources
General revenues, general fund 7,975,477 8,235,405 259,928
Remaining resources -$ -$ -$
Notes:
1) UVFD personnel were transferred to the City in 2018 as permanent City employees. UVFD contracts for all fire services through the City.
2) Includes external revenue for dispatch services.
3) UVFD personnel were transferred to the City in 2018 as permanent City employees. UVFD contracts for all fire services through the City.
Uses and Sources
Public Safety Activities
Comparative
Source: City of Ukiah Comprehensive Annual Financial Report, Fiscal Year Ended June 30, 2019
Page 267 of 281
Fiscal Year 2020
Page 268 of 281
Measure P - Fiscal Year 2019-20
Measure P, passed by a simple majority (50 percent plus 1) of Ukiah voters in November of 2014, is a general
(unrestricted) transaction and use tax. A general, unrestricted tax is one that can be used to fund any program,
function, service, or project at the discretion of the City Council. It is not a special, restricted tax, which would
require approval of two-thirds of the voting public. It continued a sun-set transaction and use tax, known as
Measure S (2005), accompanied by an advisory Measure T (2005). Measure P, however, was passed with no
advisory measure. The purpose of Measure P is to augment public safety expenditures to provide a higher level
of police and fire service to the community. Amounts collected from the tax are to be used in addition to the
commitment of the General Fund and not in replacement of. The following graph demonstrates how the past
revenue measure (S) and now Measure P have been employed with relation to the General Fund.
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
2008-09 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-17 2017-18 2018-19 2019-20
Measure S/P Over Time
Revenue to Expenditures
Fiscal Years 2009 to 2020
Police expenditures Fire expenditures Measure S/P revenue General revenues
Page 269 of 281
2014-15 2019-20 Variance with
Baseline Actual Baseline
REVENUES
Measure P $ 2,465,521 $ 3,372,183 $906,662
Public safety revenues:
Police 1,001,861 703,158 (298,703)
Fire 37,235 41,655 4,420
Prop 172 53,471 97,719 44,248
General revenues (general fund)7,922,006 8,601,652 679,646
Total revenues 11,480,094 12,816,367 1,336,273
EXPENDITURES
Current:
Police 8,709,693 8,876,781 (167,088)
Fire 2,553,407 3,643,341 (1,089,934)
Total current 11,263,100 12,520,122 (1,257,022)
Capital outlay:
Police 186,594 5,131 181,463
Fire 30,400 291,114 (260,714)
Total capital outlay 216,994 296,245 (79,251)
Total expenditures 11,480,094 12,816,367 (1,336,273)
Excess (deficiency) of revenues over expenditures $-$- $-
PERSONNEL
Police:
Sworn 32 34 2
Miscellaneous 18 19 1
Total police 50 53 3
Fire:
City 11 19 8
UVSD 6 - (6)
Total fire 17 19 2
Notes:
1) Excludes parking enforcement expenditures and associated revenue.
2) Excludes dispatch service revenue, except for general fund contributions.
3) Includes a temporary reduction in budgeted officers and an increase to the number of CSO positions, an interim measure to meet work demands
due to the number of sworn officer vacancies.
4) Does not include Emergency Management services, which are included in Public Safety on the Statement of Revenues, Expenditures, and
Changes in Fund Balance.
City of Ukiah
Measure P
Schedule of Revenues, Expenditures, and Changes in Fund Balances – Baseline to Current Actual
For the Year Ended June 30, 2020
Source: City of Ukiah Comprehensive Annual Financial Report, Fiscal Year Ended June 30, 2020
Page 270 of 281
Page 1 of 2
Agenda Item No: 12.a.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1526
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution to Remove On-Street Parking on State Street, from the
Intersection of Mill Street to Beacon Lane.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:
1. Proposed No Parking Notice
2. Public Comment
3. Resolution
Summary: Council will consider adoption of a resolution to remove on-street parking on State Street, from the
intersection of Mill Street to southern city limits (Beacon Lane) .
Background: "Complete streets" is a transportation policy and design approach that requires streets to be
planned, designed, operated and maintained to enable safe, convenient and comfortable travel and access for
users of all ages and abilities regardless of their mode of transportation. The California Complete Streets Act (AB
1358), adopted in 2008, requires that cities and counties incorporate “Complete Street” policies when updating
their General Plan Circulation Element. Ukiah's General Plan is in the process of being updated now
(https://ukiah2040.com/); however, Engineering Staff and City contractors have already been working to
incorporate Complete Streets principles into their designs for many years. Recently, in anticipation of an
accelerated street improvement schedule, the City Council created a Complete Streets Ad Hoc Committee
and appointed Members Rodin and Crane to participate in this effort.
The design of South State Street between Mill and Beacon has been approved by Council. In order to
incorporate Complete Streets principles, the design by Engineering staff included buffered bike lanes. This
item requires very little engineering but will provide a significant benefit to the multimodal community. The
design has been approved by the Ukiah City Council, but the elimination of parking is also required to
accommodate the bike lanes.
Discussion: On March 24, 2022, Public Works sent out a notice informing stakeholders (property owners and
occupants of those addresses) of the proposal to remove on-street parking along both sides of State Street
between Mill Street and Beacon Lane, the southernmost street within the city limits. A copy of the notice can
be found in Attachment 1. Public Works Staff has monitored this area for several months and has noted very
few cars parked along this affected area. Of the cars that were occasionally parked in this area, it appears
that all of them had other nearby parking options.
As of writing this agenda item, Public Works Staff has received one comment from the dentist's office located
at 1119 S. State Street. Their comments and concerns can be found in Attachment 2.
The results of removing the on-street parking are depicted on the map (Exhibit A to the Resolution). Staff is
recommending that Council adopt the Resolution (Attachment 3) removing the on-street parking on both sides
of State Street between Mill Street and Beacon Lane.
Page 271 of 281
Page 2 of 2
Recommended Action: Adopt a resolution removing on-street parking on State Street from the intersection of
Mill Street to Southern City Limits (Beacon Lane).
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tim Eriksen, Director of Public Works
Page 272 of 281
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707) 463-6233 · Fax: (707) 313-3621 · www.cityofukiah.com
March 24, 2022
State Street Resident/Property Owner
RE: Proposed no parking on State Street between Mill Street and Beacon Lane
To Whom it may concern:
This letter is meant to notify you of a proposed project to remove parking along State Street between Mill
Street and Beacon Lane as shown on the back of this letter. The purpose of this change is part of a
project to repave this section of State Street. The removal of parking is required in order to install
protected bike lanes for this area.
The proposal will be presented and discussed at the April 6th, 2022 City Council Meeting held within the
City of Ukiah Civic Center at 300 Seminary Ave. Instructions on how to attend this meeting virtually can
be found at http://www.cityofukiah.com/meetings/
If you would like to voice your thoughts or concerns prior to the Council Meeting you may contact the
Public Works/Water Resources Analyst Seth Strader at (707)467-5719 or sstrader@cityofukiah.com.
Sincerely,
Tim Eriksen
Director of Public Works
ATTACHMENT 1
Page 273 of 281
Beacon Lane
Mill Street
S. State Street
LAUREL
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WAS HINGTON AVEN UE
W E S T M I L L S T R E E T
TALMAGE ROAD TAL M AG E F RO NTAGE ROA D
C O O P E R LA
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DEBORAH COURT
L O U I S E C O U R T
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WASHINGTO
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CHERRY STREET
D O O L A N C A NY O N D R I V E
MEN D O C I N O DRIVE
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M A R L E N E S T R E E T
DOOLA N D R I V E
BANKERBO U L E V A R D
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BEACON WAY
BERKLEY WAY
RA
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F R E I T A S A V E N U E
THOMAS STREET
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BAYW OODCOURT
PROPOSED NO PARKING
´
0 1,000500FeetDocument Path: S:\Public Works\Stricklin, Andrew\GIS Maps\G IS\Projects\Parking\No Parking on State Street.mxd
This map is a guide. Every reasonableeffort has been made to ensure the accuracyof the map and data provided. Parcel linesare not intended to represent surveyed data.Date Saved: 3/23/2022 7:46:10 AM
Public Works
Proposed No Parking
Page 274 of 281
From:KM Jeffers
To:Seth Strader
Subject:proposed bike lane
Date:Wednesday, March 30, 2022 11:13:08 AM
[EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know
the content is safe.
Good Morning. I am writing in regard to the proposed bike lane from Mill St. to Beacon Ln.
We are very concerned about not having any street parking for our employees/patients. We
currently have ten (one handicap) parking spaces on our property and we have ten employees
that work and they park on the street to allow our patients to park in our spaces. We object to
removing street parking. This is not acceptable. Please contact us with any questions.
Wilda "Willy" Gordon, Manager
KM Jeffers Dental Corporation, dba Ukiah Family Dentistry
1119 South State Street, Ukiah, CA 95482
707.462.2993, 707.462.3999 fax www.ukiahdentist.com
ATTACHMENT 2
Page 275 of 281
RESOLUTION 2022-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH REMOVING ON-STREET
PARKING ALONG STATE STREET BETWEEN MILL STREET AND SOUTHERN CITY
LIMITS (BEACON LANE)
WHEREAS, the City Council may by resolution designate portions of streets upon which the
standing, parking, or stopping of vehicles is prohibited or restricted pursuant to Article 11,
Chapter 1, Division 8 of the Ukiah City Code; and
WHEREAS, Public Works is implementing Complete Streets concepts in concert with the
Complete Street Ad Hoc; and
WHEREAS, Public Works is implementing the expenditure plan of Bond Funds as directed by
City Council on February 2, 2022; and
WHEREAS, Public Works has identified State Street as a corridor that has opportunities for
multi-modal form of travel; and
WHEREAS, the City Engineer has considered the request in March 2022, to establish the no
parking zone within the City of Ukiah; and
WHEREAS, the City Engineer recommends this request regarding the no parking zone.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah
does establish a no parking zone on State Street at a location determined by the City Engineer,
and as depicted in Exhibit A.
PASSED AND ADOPTED this 6th day of April, 2022 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________
Jim O. Brown, Mayor
ATTEST:
_______________________
Kristine Lawler, City Clerk
ATTACHMENT 3
Page 276 of 281
Beacon Lane
Mill Street
S. State Street
LAUREL
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WASHINGTON AVENUE
WEST MILL S
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TALMAGE ROAD TAL M AG E F RO NTAGE ROA D
C O O P E R LA
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DEBORAH COURT
LOUISE COURT
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MARLENE STREET
DOOLA N D R I V E
BANKERBO U L E V A R D
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BE
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BE
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FREITAS AV
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THOMAS STREET
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H I L L C REST AVENUE
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BAYW OODCOURT
PROPOSED NO PARKING
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Public Works
Proposed No Parking
EXHIBIT A
Page 277 of 281
Page 1 of 1
Agenda Item No: 13.a.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1504
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Brown and Various Councilmembers
ATTACHMENTS:
1. 2022 City Council Special Assignments
Summary: City Council members will provide reports and updates on their committee and ad hoc
assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These
assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and
ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending
business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the
agenda to provide the City Council members an expanded opportunity to report on assignments and modify
assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc
assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 278 of 281
2022 CITY COUNCIL SPECIAL ASSIGNMENTS
COUNTY/REGIONAL
OnGoing One + Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Disaster Council
Shall meet a minimum
of once a year at a
time and place
designated upon call of
the chair
Place designated upon call of the
chair or, if she/he is unavailable or
unable to call such meeting, the first
vice chair and then the City Manager
or her/his designee.
Office of Emergency Management
300 Seminary Ave.
Ukiah, CA 95482
467-5765 - Tami Bartolomei
Develop any necessary emergency and mutual aid
plans, agreements, ordinances, resolutions, rules, and
regulations.
Orozco
Duenas- Alternate
Tami Bartolomei, Office of Emergency
Management Coordinator; 467-5765
tbartolomei@cityofukiah.com
Greater Ukiah Business & Tourism
Alliance
3rd Tuesday of month,
11:30 a.m.
200 S School St.
Ukiah, CA 95482
200 S School St.
Ukiah, CA 95482
Promotes tourism and works to strengthen and promote
the historic downtown and businesses within the greater
Ukiah area
Duenas
Rodin - Alternate
Shannon Riley,Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation,
infrastructure and project County wide
Brown
Rodin- Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of
month, 6:00 p.m.
Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current
water rights: Potter Valley project - Eel River Diversion
Orozco
Brown- Alternate
Sean White,Director of Water Resources;
463-5712 swhite@cityofukiah.com
Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.
Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Brown
Duenas- Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.
Alternating locations - Ukiah
Conference Center or Fort Bragg, or
Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Duenas Orozco -
Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
North Coast Opportunities (NCO)4th Wednesday of
month, 2 p.m.
Alternating locations - Ukiah and
Lakeport
Ross Walker, Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to become
self reliant
Bartolomei
(appointed 12/19/18)
Tami Bartolomei, Community Services
Administrator; 467-5765
tbartolomei@cityofukiah.com
North Coast Rail Authority (NCRA)2nd Wednesday of
month, 10:30 a.m.Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure
meeting the freight and passenger needs of the region
Shannon Riley, Deputy
City Manager Shannon Riley,Deputy City Manager;
467-5793 sriley@cityofukiah.com
Russian River Watershed Association
(RRWA)
4th Thursday of month,
9:00 a.m. (only 5 times
a year)
Windsor Town Hall
Russian River Watershed Association
Attn: Daria Isupov
425 South Main St., Sebastopol, CA
95472
508-3670
Consider issues related to Russian river - plans projects
and funding requests
Rodin
Brown- Alternate
Tim Eriksen, Public Works Director/City
Engineer;463-6280 teriksen@cityofukiah.com
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of
month, 1:30 p.m.
Board of Supervisors Chambers; 501
Low Gap Road
Ukiah, CA
County Executive Office
Nicole French
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency in
the Ukiah Valley basin
Crane
Duenas- Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
COUNTY/REGIONAL
One + Staff Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of
month, 2:00 p.m.
Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and
business loan program
Riley
(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Sun House Guild ex officio 2nd Tuesday of month,
4:30 p.m.
Sun House
431 S. Main St.
Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Orozco Neil
Davis- Alternate
David Burton, Museum Director; 467-2836
dburton@cityofukiah.com
Continued -
COUNTY/REGIONAL
One + Staff Alternate
MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of
month, 7:45 a.m.776 S. State Street Conference Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol
prevention, healthy alternatives and empowering youth
to make healthy choices
Cedric Crook, Patrol
Lieutenant
Cedric Crook, Patrol Lieutenant Nob; 463-6771;
ccrook@cityofukiah.com
Northern California Power Agency
(NCPA) - Commission
4th Thursday of month,
9:00 a.m. (see NCPA
calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and
operating power generation, providing scheduling and
related energy services and providing regulatory and
legislative support.
Crane - Commissioner
Sauers - Alternate and
Commissioner in absence of
Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of
month, 10:00 AM Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and
expenditures of the LEC 300 MW generating project.
Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463‐6286, csauers@cityofukiah.com
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m.
35 Iron Point Circle Suite 225 Folsom,
CA
35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; info@tanc.us
Provide electric transmission to its Member utilities
through transmission line ownership or contract
arrangements.
Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
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ATTACHMENT 1
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2022 CITY COUNCIL SPECIAL ASSIGNMENTS
LOCAL/COUNTY/REGIONAL/LIASONS
OnGoing One or Two Council and/or
Staff
MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend
division meetings throughout the year to share what they
are doing and advocate for their interests in Sacramento
Rodin
Orozco-Alternate
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
City Selection Committee Called as required by
the Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use
Commission Mayor Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco, Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Library Advisory Board
3rd Wednesdays of
alternate months; 1:00
p.m.
Various Mendocino County Libraries Ukiah County Library
463-4491 Review library policy and activities Supervisor Mulheren Kristine Lawler, City Clerk; 463-6217;
klawler@cityofukiah.com
Ukiah Players Theater Board of Directors 3rd Tuesday of month,
6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of
the Ukiah Players Theater
Greg Owen, Airport
Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor,
Superintendent, and City Manager
Mayor, City Manager and
Police Chief
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
rrfc@pacific.net; 462-5278
Proactively manage the water resources of the upper
Russian River for the benefit of the people and
environment of Mendocino County
White/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m.Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence,
annexation, service areas, and special districts Rodin/Crane
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for
the orderly growth of the airport and the surrounding
area, and safeguard the general welfare of the
inhabitants within the vicinity
Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
gowen@cityofukiah.com
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the
City's 1st District Supervisor
Brown
Crane- Alternate
Sage Sangiacomo, City Manager;
463-6221; ssangiacomo@cityofukiah.com
Mendocino County 2nd District Liaison 1st Wednesdays of
month, 8:00 a.m.
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the
County's 2nd District Supervisor Brown Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
LOCAL/COUNTY/REGIONAL/LIASONS
OnGoing One or Two Council and/or
Staff
MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Fire Executive Committee 2nd Wednesdays of
month, 3:45 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Stephanie Abba
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
sabba@cityofukiah.com
Per the recently adopted agreement between the City of
Ukiah and the Ukiah Valley Fire Protection District Orozco/Brown
Doug Hutchison, Fire Chief; 463-6263;
dhutchison@cityofukiah.com
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Equity and Diversity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and
municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management
Analyst; 467-5720 tboyl@cityofukiah.com
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COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director;
463-629586 csauers@cityofukiah.com
Trench Cut Policy Development Crane/Brown Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Budget Development Best Practices and
Financial Policy For FY 22/23 Budget Crane/Brown
Dan Buffalo, Director of Finance;
463-6220 dbuffalo@cityofukiah.com
Sheri Mannion, Human Resource Director/Risk
Manager; 463-6272, smannion@cityofukiah.com
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Sage Sangiacomo, City Manager
463-6221 ssangiacomo@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Cindy Sauers, Electric Utility Director;
463-629586 csauers@cityofukiah.com
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
2021 Electric Rate Study Crane/Duenas Cindy Sauers, Electric Utility Director;
463‐6286 csauers@cityofukiah.com
Housing Policy Rodin/Orozco Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of
overall sewer system service delivery policies, operating
policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Brown
Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Sean White, Water Resources Director
463‐5712 swhite@cityofukiah.com
Upper Russian River Water Agency/City
Relations Crane/Brown Sean White, Director of Water Resources;
463‐5712 swhite@cityofukiah.com
Orr Street Bridge Corridor Rodin/Duenas Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Cannabis Ordinance Modifications Rodin/Duenas Craig Schlatter, Community Development Director
463‐6219 cschlatter@cityofukiah.com
Special Districts Brown/Crane
Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Public Financing Rodin/Orozco
Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
2022 AD HOC COMMITTEES
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