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2022-06-15 Packet
Page 1 of 7 City Council Regular Meeting AGENDA (to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://zoom.us/j/97199426600 Or you can call in using your telephone only: Call (toll free) 1-888-788-0099 Enter the Access Code: 971 9942 6600 To Raise Hand enter *9 To Speak after being recognized: enter *6 to unmute yourself Or One tap mobile (for easy connection on smart phones): US: +16699009128,,97199426600# or +12532158782,,97199426600# Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings. June 15, 2022 - 6:00 PM 1.ROLL CALL 2.PLEDGE OF ALLEGIANCE 3.PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 3.a.Proclamation: Recognizing Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah. Recommended Action: Issue a proclamation of the Ukiah City Council recognizing Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah. Attachments: 1.Juneteenth National Freedom Day A Day of Observance (002) 2.Juneteenth Celebration 4.PETITIONS AND COMMUNICATIONS 5.APPROVAL OF MINUTES 5.a.Approval of the Minutes for the June 1, 2022, Special Meeting. Recommended Action: Approve the Minutes for the June 1, 2022, Special Meeting. Page 1 of 559 Page 2 of 7 Attachments: 1.2022-06-01 Draft Minutes - Special Budget Hearing 5.b.Approval of the Minutes for the June 1, 2022, Regular Meeting. Recommended Action: Attachments: 1.2022-06-01 Draft Minutes - Regular 5.c.Approval of the Minutes for the June 2, 2022, Special Meeting. Recommended Action: Approve minutes for the June 2, 2022, special meeting. Attachments: 1.2022-06-02 Draft Minutes - Special Budget Hearing 6.RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7.CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 7.a.Report of Disbursements for the Month of May 2022. Recommended Action: Approve the Report of Disbursements for the Month of May 2022. Attachments: 1.May 2022 Summary of Disbursements 2.Account Codes for Reference 3.Object Codes for Reference 4.May 2022 Disbursement Detail 7.b.Award Three-Year Contract to Evergreen Job and Safety Training in the Amount of $84,012.00 to Provide Job and Safety Training for Electric Utility Employees. Recommended Action: Award Three-Year Contract to Evergreen Job and Safety Training in the Amount of $84,012.00 to Provide Job and Safety Training for Electric Utility Employees. Attachments: 1.Ukiah - 2022 - 3 year Proposal 7.c.Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency Due to the COVID-19 Pandemic. Recommended Action: Adopt a Resolution of the City Council Reconsidering the Circumstances of the State of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission Meetings during a Proclaimed State of Emergency Due to the COVID-19 Pandemic. Attachments: 1.AB 361 Findings Reconsideration for All Legislative Bodies 7.d.Receive Annual Report Regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in Response to Senate Bill 901. Page 2 of 559 Page 3 of 7 Recommended Action: Receive annual report regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in response to Senate Bill 901. Attachments: 1.Ukiah's Wildfire Mitigation Plan_Revision 3_06-15-22 2.Ukiah's Wildfire Mitigation Plan_Revision 3_redline 7.e.Notification of Publishing Services Agreement by Ukiah Daily Journal for Fiscal Year 2022/2023, in the Amount of $6.25 per Column Inch for the First Insertion and $4.26 per Column Inch for Each Subsequent Insertion of the Same Advertisement. Recommended Action: Receive and approve notification/agreement of the legal publishing services of Ukiah Daily Journal for fiscal year 2022/2023, in the amount of $6.25 per column inch for the first insertion, and $4.26 per column inch for each subsequent insertion for the same advertisement. Attachments: 1.Legal contract-City of Ukiah eff 2022-2023 7.f.Requesting Council to Reject All Proposals Received and Reinitiate A Request for Proposal Process for the Replacement of the Todd Grove Park Large Playground. Recommended Action: Reject all proposals received and authorize staff to reinitiate a Request for Proposal process for replacement of the large playground equipment at Todd Grove Park. Attachments: 1.Miracle_ToddGrovePark-RFP-FINAL-MPI 2.SimpsonRFP 3.ParkPlanetRFP 7.g.Finalization of an Internal Loan for the Two (2) Ambulances Currently On Order, and Adoption of Corresponding Resolution. Recommended Action: Approve the finalization of an internal loan for the two (2) ambulances currently on order, and approval of the corresponding resolution. Attachments: 1.Ambulance Reso and Amo 2.TMUBMUSD10Y _ U.S. 10 Year Treasury Note Historical Prices - WSJ 7.h.Finalization of an Internal Loan for the Ice Rink Purchased in September 2021, and Adoption of Corresponding Resolution. Recommended Action: Finalize the internal loan for the Ice Rink purchased in September 2021, and approve the corresponding resolution. Attachments: 1.Resolution 2022 - Ice Rink 2.TMUBMUSD10Y _ U.S. 10 Year Treasury Note Historical Prices - WSJ 7.i.Approval of Refinancing of the Ukiah Valley Fire District Lovers Lane Mortgage through the General Fund, and Adoption of Corresponding Resolution. Recommended Action: Approve refinancing of the Ukiah Valley Fire District Lovers Lane Mortage through the General Fund 100, and approve the corresponding resolution, contingent upon the Ukiah Valley Fire District Board's approval. Attachments: 1.Lovers Lane Resolution and Amo Schedule 2.TMUBMUSD10Y _ U.S. 10 Year Treasury Note Historical Prices - WSJ 7.j.Report to City Council Regarding Contract for Sundays in the Park Concert Recommended Action: Receive report regarding payment to Seismonos Inc., representing Ozomotli, for band performance at the 2022 Sundays in the Park Concert Series in the amount of $14,000. Page 3 of 559 Page 4 of 7 Attachments: 1.Ozomatli Contract 7.k.Award of Contract for Compaction and Materials Testing Services in the Amount to be Presented to Council for the Road Reconstruction Bond Projects 2022, Specification No. 19-01, 21-04 and 21-05, and Authorize Additional Tests if Needed. Recommended Action: Award of Contract to the Selected Consultant for Compaction and Materials Testing Services in the Amount to be Presented to Council for the Road Reconstruction Bond Projects 2022, Specification No. 19-01, 21-04 and 21-05, and Authorize Additional Tests if Needed. Attachments: 1.RFP - Compaction Testing - Dora Construction On Call 2.Proposals - Forthcoming on 6-13-22 7.l.Award Contract to Doolittle Construction LLC in the amount of $492,666.04 for the 2022 Slurry Seal of Local Streets, and Approve Corresponding Budget Amendment. Recommended Action: Award contract to Doolittle Construction LLC in the amount of $492,666.04 for the 2022 Slurry Seal of Local Streets, and approve corresponding budget amendment. Attachments: 1.Spec No 22-01 Slurry Seal of Local Streets - Final 2.Bid Results - Spec 22-01 - Slurry Seal of Local Streets 3.Bid - Doolittle Construction 8.AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9.COUNCIL REPORTS 10.CITY MANAGER/CITY CLERK REPORTS 11.PUBLIC HEARINGS (6:15 PM) 11.a.Receive Public Comment on the Scope and Content of the Environmental Impact Report for the 2040 General Plan. Recommended Action: Receive public comment on the scope and content of the Environmental Impact Report (EIR) for the 2040 General Plan. Attachments: 1.UKGP_EIR_NOP_5-31-22-_signed 11.b.Conduct a Public Hearing to Consider Adoption of a Resolution Approving the Submittal of an Application in Response to the 2022 State Community Development Block Grant Program Notice of Funding Availability; and Approve Corresponding Budget Amendments if Awarded the Grant. Recommended Action: 1) Conduct a public hearing to consider approval of application submittal to the State Department of Housing and Community Development; and 2) adopt a resolution authorizing the submittal of a 2022 State Community Development Block Grant application; and 3) approve the corresponding budget amendments if awarded. Page 4 of 559 Page 5 of 7 Attachments: 1.2022 CDBG NOFA 2.Local Application CDD Planning Grant 3.2022 CDBG Resolution 12.UNFINISHED BUSINESS 12.a.Approval and Adoption of 2022-23 Fiscal Year City Budget through Resolution, Five-Year Capital Improvement Plan, the Gann Limit Resolution, and Budget Agreement with the Ukiah Valley Sanitation District. Recommended Action: Taken Separately: 1. Approve and adopt budget resolution for the fiscal year 2022-23, 2. Approve and adopt Gann Limit resolution for fiscal year 2022-23, 3. Approve (in substantial form) and authorize City Manager to sign fiscal year 2022-23 budget agreement with the Ukiah Valley Sanitation District, Attachments: 1.FY 22-23 Budget Resolution 2.CIP -5 year-FYE 2023 - Final 3.Vehicle & Heavy Equipment Request & Justification Forms 4.Gann Limit Resolution 2023 5.Budget Agreement with the Ukiah Valley Sanitation District for FY 2022-23 6.Budget Changes 13.NEW BUSINESS 13.a.Possible Adoption of Resolution Endorsing the Declaration of a Climate Emergency and a Call to Action to Restore a Safe Climate. Recommended Action: Adopt Resolution Endorsing the Declaration of a Climate Emergency and a Call to Action to Restore a Safe Climate. Attachments: 1.Resolution Climate Emergency 2022 13.b.Consider Participation in a Voluntary Regional Water Sharing Program. Recommended Action: Approve participation in a Voluntary Regional Water Sharing Program. Attachments: 1.Upper Russian River 2022 Water Sharing Agreement 13.c.Possible Introduction by Title Only of an Ordinance of the City Council of the City of Ukiah Repealing Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to Remove References to Obsolete Boards and Commissions. Recommended Action: Introduce by title only the Ordinance of the City Council of the City of Ukiah repealing Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to remove references to obsolete boards and commissions. Attachments: 1.13b Obsolete Boards and Commissions Ordinance 13.d.Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Attachments: 1.2022 City Council Special Assignments Page 5 of 559 Page 6 of 7 14.CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING 14.a.Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(2 & 3)) Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number of potential cases: 1) Recommended Action: Attachments: None 14.b.Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1) Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048 Recommended Action: Attachments: None 14.c.Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 Recommended Action: Attachments: None 14.d.Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 Recommended Action: Attachments: None 14.e.Conference with Legal Counsel – Existing Litigation (Cal. Gov’t Code Section 54956.9(d)(1)) Name of case: Siderakis v. Ukiah, et al, Mendocino County Superior Court, Case No. 21CV00603 Recommended Action: Attachments: None 14.f.Conference with Labor Negotiator (54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units Recommended Action: Attachments: None 15.ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting Page 6 of 559 Page 7 of 7 set forth on this agenda. Kristine Lawler, City Clerk Dated: 6/9/22 Page 7 of 559 Page 1 of 1 Agenda Item No: 3.a. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1738 AGENDA SUMMARY REPORT SUBJECT: Proclamation: Recognizing Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah. DEPARTMENT: City Manager / Admin PREPARED BY: Traci Boyl, City Manager's Office Senior Analyst PRESENTER: Mayor Brown ATTACHMENTS: 1. Juneteenth National Freedom Day A Day of Observance (002) 2. Juneteenth Celebration Summary: The City Council will issue a proclamation recognizing Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah. Background: The City of Ukiah is committed to equity, equality, and justice, and we encourage the community to reflect on the historical struggle for human rights faced by African Americans and also our incredible capacity to heal, hope, and emerge from our darkest moments with purpose and resolve by issuing a proclamation (Attachment 1). The City encourages the community to come together to celebrate Juneteenth, to educate themselves to be empowered. Additional information can be found in the attached flyer (Attachment 2). Discussion: Council will issue the proclamation in recognition of Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah. Recommended Action: Issue a proclamation of the Ukiah City Council recognizing Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Page 8 of 559 WHEREAS, President Abraham Lincoln signed the Emancipation Proclamation on January 1, 1863, declaring the slaves in Confederate territory free, paving the way for the passing of the 13th Amendment, which formally abolished slavery in the United States of America; and WHEREAS, enslaved Americans finally received word that they were free from bondage more than two years later, on June 19, 1865; and WHEREAS, as those who were formerly enslaved were recognized for the first time as citizens, Black Americans came together to commemorate Juneteenth with celebrations across the country; and WHEREAS, June 19th is a day of profound weight and power, a day in which we remember the moral stain and terrible toll of slavery on our country; and WHEREAS, “JUNETEENTH,” combining the words June and Nineteenth, has been celebrated for over 150 years and has significant and special meaning to African-Americans; and WHEREAS, Juneteenth National Independence Day became a US federal holiday when President Joe Biden signed it into law on Thursday, June 17th, 2021; and WHEREAS, this day of reflection shall remind us of the historical struggle for human rights faced by African Americans across the country and in our community and also our incredible capacity to heal, hope, and emerge from our darkest moments with purpose and resolve; and WHEREAS, the City of Ukiah is committed to equity, equality, and justice, and we encourage the community to come together to celebrate Juneteenth and to educate themselves to become empowered so that together, we can lay the roots of real and lasting justice; and NOW, THEREFORE BE IT RESOLVED, that the Ukiah City Council, hereby recognizes June 19, 2022, as Juneteenth - National Freedom Day: A Day of Observance in the City of Ukiah Juneteenth – National Freedom Day: A Day of Observance in the City of Ukiah. Signed and sealed, this 15th day of June in the year Two Thousand and Twenty-Two. Jim Brown City Council, Mayor C I T Y O F U K I A H RECOGNIZING JUNE 19, 2022, AS JUNETEENTH- NATIONAL FREEDOM DAY: A DAY OF OBSERVANCE IN THE CITY OF UKIAH Attachment 1 Page 9 of 559 Hosted by MendoCoast BIPOC une lpm-4pm ••• Big River Beach, Riverside Mendocino Bring a picnic lunch. Celebrating Black joy, fatherhood, ' I f riends and family I Attachment 2 Page 10 of 559 AGENDA ITEM 5a Page 1 of 1 CITY OF UKIAH CITY COUNCIL MINUTES Special Budget Hearing Virtual Meeting Link: https://zoom.us/j/97199426600 Ukiah, CA 95482 June 1, 2022 4:00 p.m. 1. ROLL CALL AND PLEDGE OF ALLEGIANCE Ukiah City Council met at a Special Meeting on June 1, 2022, having been legally noticed on May 27, 2022. The meeting was held virtually at the following link: https://zoom.us/j/97199426600. Mayor Brown called the meeting to order at 4:00 p.m. Roll was taken with the following Councilmembers Present: Juan V. Orozco, Douglas, F. Crane, Mari Rodin, Josefina Dueňas, and Jim O. Brown. Staff Present: Sage Sangiacomo, City Manager; and Kristine Lawler, City Clerk. MAYOR BROWN PRESIDING. The Pledge of Allegiance was led by Dan Buffalo, Finance Director. 2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No public comment was received. 3. BUDGET HEARING a. Presentation of the Draft 2022-23 Fiscal Year City Budget and Draft Five-Year Capital Improvement Plan. Presenter: Dan Buffalo, Finance Director. Overview: Dan Buffalo, Finance Director. City Manager’s Office – Sage Sangiacomo, City Manager (5:21 p.m.) Human Resources / Risk Management – Sheri Mannion, Human Resources Director/Risk Manager (5:25 p.m.) Airport – Greg Owen, Airport Manager (5:40 p.m.) Finance: Financial Department Overview – Dan Buffalo, Finance Director (5:43 p.m.) Disbursements (Accounts Payable and Payroll) – Sarah Brown, Financial Services Specialist II (5:45 p.m.) Utility Billing and Customer Services – Lori Martin, Billing and Customer Services Manager (5:47 p.m.) Accounting and Budget – Olga Keough, Finance Controller (5:50 p.m.) Procurements (Capital, and Grants) – Mary Horger, Financial Services Manager (5:56 p.m.) Information Technology – Ryan Burkhart, I.T. Manager (5:58 p.m.) 4. ADJOURNMENT There being no further business, the meeting adjourned at 6:00 p.m. ________________________________ Kristine Lawler, City Clerk Page 11 of 559 AGENDA ITEM 5b Page 1 of 5 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting Virtual Meeting Link: https://zoom.us/j/97199426600 Ukiah, CA 95482 June 1, 2022 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on June 1, 2022, having been legally noticed on May 27, 2022. The meeting was held virtually at the following link: https://zoom.us/j/97199426600. Mayor Brown called the meeting to order at 6:10 p.m. Roll was taken with the following Councilmembers Present: Juan V. Orozco, Douglas, F. Crane, Mari Rodin, Josefina Dueňas, and Jim O. Brown. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Tyler Simerson, Eagle Scout. MAYOR BROWN PRESIDING. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Proclamation: Lesbian, Gay, Bisexual, Transgender, Queer (Plus) (LGBTQ+) Pride Month in the City of Ukiah. Presenter: Councilmember Rodin. Proclamation was presented and will be delivered to Darren Jackson, representing the LGBTQ+ community. b. Proclamation: Immigrant Heritage Month in the City of Ukiah. Presenter: Councilmember Rodin. Proclamation was received by Vice Mayor Duenas. c. Receive Presentation of Exceptional Employee Recognition Awards. Presenters: Neil Davis, Community Services Director; Sage Sangiacomo, City Manager; Lori Martin, Customer Services Supervisor; and Mayor Brown. Staff comments were given and Certificates received by Kerry Randall, Facility Administrator; Michael Maldonado, Assistant Facility Administrator; Vicki Gilson, Facility Attendant; Kristine Lawler, City Clerk; Diana Macias, Lead Customer Service Representative; and Justin Buckingham, Battalion Chief. d. Proclamation: Recognition of Tyler Simerson - Eagle Scout Presenters: Councilmember Crane. Proclamation was received by Tyler Simerson. Page 12 of 559 City Council Minutes for June 1, 2022, Continued: Page 2 of 5 RECESS: 6:33 – 6:45 P.M. e. Presentation of the PFM Group on an Update to the City Council on the City’s Investment Portfolio and Consider Recommended Changes to the City's Investment Policy. Presenter: Allison Kaune, PFM Group Senior Analyst. PowerPoint Presentation was received. Motion/Second: Rodin/Crane to approve the recommended revisions to City's investment policy (Administrative Policy No. 2022-01). Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. Council Consensus to hear Agenda Item 11a before the rest of the meeting. 11. PUBLIC HEARINGS (6:15 PM) a. The City Council will Consider Adoption of a Resolution to Establish the G1 Electric Rate Rider for Self-Generation Customers and Authorize the Electric Utility Director, or His/Her designee, to Execute Self-Generation Interconnection Agreements with Customers Presenters: Cindy Sauers, Electric Utility Director and Boris Prokop, Borismetrics, Inc. Rate Analyst. PUBLIC HEARING OPENED AT 7:41 P.M. No public comment was received. PUBLIC HEARING CLOSED AT 7:42 P.M. Motion/Second: Crane/Rodin to approve the Resolution (2022-36) establishing the G1 Electric Rate Rider for self-generation customers, and authorizing the Electric Utility Director, or his/her designee, to execute self-generation Interconnection agreements (COU No. 2122-244; subsequent agreements will have tags:1, 2, 3, etc…) with customers – with amendment. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. 4. PETITIONS AND COMMUNICATIONS The clerk stated that no communications had been received. 5. APPROVAL OF MINUTES a. Approval of the Minutes for the May 18, 2022, Regular Meeting. Motion/Second: Rodin/Crane to approve Minutes of May 18, 2022, a regular meeting, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION Mayor directive to hear Agenda Item 10 before the remaining items. 10. CITY MANAGER/CITY CLERK REPORTS Presenters: Sage Sangiacomo, City Manager; and Status of Electric Generation and Transmission for the Summer of 2022 – Cindy Sauers, Electric Utility Director and Randy Howard, Northern California Power Agency General Manager. Page 13 of 559 City Council Minutes for June 1, 2022, Continued: Page 3 of 5 Mayor directive to agendize this item for a follow-up report. Mayor directive to hear Agenda Item 13a before the remaining items. 13. NEW BUSINESS a. Council to Receive Status Report on the Ukiah Valley Golf Course and Consider Approval of the 2022/2023 Capital Improvement Plan for the Ukiah Valley Golf Course. Presenters: Maya Simerson, Project and Grant Administrator. Motion/Second: Crane/Rodin to approve the 2022/2023 Capital Improvement Plan for the Ukiah Valley Golf Course. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. 7. CONSENT CALENDAR a. Adoption of Resolution (2022-32) Adopting a Policy (Admin Policy No. 2022-02) for Escheatment of Unclaimed Money - Finance. b. Annual Report on Mobilehome Park Stabilization Fees and Activities, Adoption of Resolution (2022-33) Updating Program Costs, and Approval to Waive Fees for the FY 2021-22 – City Clerk. c. Report of Acquisition of Professional Services (PO No. 47989) from Alpha Analytical Laboratories, Inc. in the Amount of $27,895 for Quarterly Water Sampling and Completion of Chemical Examination Reports for the Ukiah Landfill – Public Works. d. Notification of Emergency Purchase (PO No. 47926) of all Materials and Labor for the Repair of Traffic Signal Control Cabinets at the Intersections of South State Street and Washington Ave from DC Electric Group in the Amount of $49,895, and Approve a Corresponding Budget Amendment – Public Works. 47926 e. Consideration of Award of Bid (COU No. 2122-240) to Ghilotti Construction Co. in the Amount of $609,806.30 for the Dora Street Overlay Project Specification No. 21-05, and Approval of Corresponding Budget Amendment – Public Works. f. Adoption of Resolution (2022-34) Calling for the Holding of a General Municipal Election to be Held on November 8, 2022, and to Consolidate and Request the County Clerk to Conduct Said Election with the Statewide General Election (COU No. 2122-241). – City Clerk. g. Approval of Amendment No. 4 to a Professional Services Agreement (COU No. 1920-138-A4) with PSOMAS for an Amount Not to Exceed $2,500 for Professional Consulting Services Related to the City’s Annexation Efforts – Community Development. h. Consideration of Award (COU No. 2021-184-A1) of a One (1) Year Extension of City of Ukiah Agreement No. 2021-184 to AP Triton LLC for Continued Consulting Services for The Ukiah Valley Fire Authority's Pre-Hospital Emergency Medical Services in an Amount not to Exceed $60,000 - Fire. i. Consideration of Award of Bid (COU No. 2122-242) to Wahlund Construction, Inc. in the Amount of $220,775 for the Ford and Orchard Lift Station Replacement Specification No. 22- 02 – Public Works. Page 14 of 559 City Council Minutes for June 1, 2022, Continued: Page 4 of 5 j. Report to Council of Purchase Order Number 47941 Issued to Elemech, Inc. in the Amount of $26,313.44 for the Purchase of Recycled Water Filling Station FS-22 for the Recycled Water Project – Water Resources. k. Notification of Emergency Purchase (PO No. 47975) of all Materials and Labor for the Repair of Traffic Signal at the Intersections of Perkins Street and Hospital Drive from DC Electric Group in the Amount of $12,765 and Approve Corresponding Budget Amendment – Public Works. l. Consider Approval of an Agreement (COU No. 2122-243) Between the Ukiah Valley Sanitation District and the City of Ukiah Regarding Provision of Interim Sewer Services and Out of Area Service Agreements and Authorization for the Mayor to Execute – Community Development. m. Consider Adoption of Resolution (2022-35) Adopting Travel and Expense Reimbursement Policy (Admin Policy No. 2022-03) - Finance. Motion/Second: Rodin/Crane to approve Consent Calendar Items 7a-7m, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No public comment was received: 9. COUNCIL REPORTS No Council reports were received. 10. CITY MANAGER/CITY CLERK REPORTS, Continued Presenter: Construction Update – Tim Eriksen, Public Works Director/City Engineer. 12. UNFINISHED BUSINESS 13. NEW BUSINESS, Continued b. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s). No reports were received. 14. CLOSED SESSION a. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(2 & 3)) Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number of potential cases: 1) b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1) Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048 c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018- 70200 Page 15 of 559 City Council Minutes for June 1, 2022, Continued: Page 5 of 5 d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20- 74612 e. Conference with Legal Counsel – Existing Litigation (Cal. Gov’t Code Section 54956.9(d)(1)) Name of case: Siderakis v. Ukiah, et al, Mendocino County Superior Court, Case No. 21CV00603 f. Conference with Labor Negotiator (54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units No Closed Session was held. 15. ADJOURNMENT There being no further business, the meeting adjourned at 8:35 p.m. ________________________________ Kristine Lawler, City Clerk Page 16 of 559 AGENDA ITEM 5c Page 1 of 1 CITY OF UKIAH CITY COUNCIL MINUTES Special Budget Hearing Virtual Meeting Link: https://zoom.us/j/97199426600 Ukiah, CA 95482 June 2, 2022 3:00 p.m. 1. ROLL CALL AND PLEDGE OF ALLEGIANCE Ukiah City Council met at a Special Meeting on June 2, 2022, having been legally noticed on May 27, 2022. The meeting was held virtually at the following link: https://zoom.us/j/97199426600. Mayor Brown called the meeting to order at 3:10 p.m. Roll was taken with the following Councilmembers Present: Juan V. Orozco, Douglas, F. Crane, Mari Rodin, Josefina Dueňas (arriving at 3:29 p.m.), and Jim O. Brown. Staff Present: Sage Sangiacomo, City Manager; and Kristine Lawler, City Clerk. MAYOR BROWN PRESIDING. The Pledge of Allegiance was led by Mayor Brown. 2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No public comment was received. 3. BUDGET HEARING a. Presentation of the Draft 2022-23 Fiscal Year City Budget and Draft Five-Year Capital Improvement Plan. Presenter: Dan Buffalo, Finance Director. Community Development: Overview – Craig Schlatter, Community Development Director (3:17 p.m.) Building Services – Matt Keizer, Building Official (3:21 p.m.) Community Services – Neil Davis, Community Services Director (3:23 p.m.) Electric Utility Department – Cindy Sauers, Electric Utility Director (3:26 p.m.) Water Resources and Public Works – Tim Eriksen, Public Works Director/City Engineer (3:37 p.m.) Ukiah Valley Fire Authority – Doug Hutchison, Fire Chief (3:55 p.m.) Police Department – Noble Waidelich, Police Chief (3:58 p.m.) 4. ADJOURNMENT There being no further business, the meeting adjourned at 4:15 p.m. ________________________________ Kristine Lawler, City Clerk Page 17 of 559 Page 1 of 2 Agenda Item No: 7.a. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1479 AGENDA SUMMARY REPORT SUBJECT: Report of Disbursements for the Month of May 2022. DEPARTMENT: Finance PREPARED BY: Candice Rasmason, Accounts Payable PRESENTER: Consent Calendar ATTACHMENTS: 1. May 2022 Summary of Disbursements 2. Account Codes for Reference 3. Object Codes for Reference 4. May 2022 Disbursement Detail - corrected 6-13-22 Summary: The Council will review and consider approval of the Report of Disbursements for the month of May 2022. Background: Payments made during the month of May 2022 are summarized in the Report of Disbursements. Further detail is supplied on the Schedule of Bills, representing the five (5) individual payment cycles within the month. Accounts Payable Check Numbers (City & UVFA): 3047116-3047210; 3047211-3047276; 3047277-3047386; 3047387-3047472; 3047473-3047572 Accounts Payable Wire Transfers: N/A Payroll Check Numbers: 510619-510673; 5104674-511154 Payroll Manual Check Numbers: N/A Direct Deposit Numbers: 111203-111465; 111466-111731 Manual Direct Deposit Numbers: N/A Void Check Numbers: 3047295, 3047399, 3047451, 3047188 Void Direct Deposit Numbers: N/A Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. Attachment #1: May 2022 Summary of Disbursements Attachment #2: Account Codes for Reference Attachment #3: Object Codes for Reference Attachment #4: May 2022 Disbursement Detail Recommended Action: Approve the Report of Disbursements for the Month of May 2022. Page 18 of 559 Page 2 of 2 BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Page 19 of 559 Attachment 1 FUNDS: 100 General Fund $158,674.10 700 Sanitary Disposal Site Fund $3,420.45 101 GF-(Sub-Fund) Visit Ukiah 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $93,634.44 702 Disposal Closure Reserve Fund $11,822.58 110 Special General Fund 704 Post Closure Fund - Solid Waste 120 Streets Capital Improvement $65,334.35 710 Ambulance Services Fund $32,613.87 130 Gov'tl Debt SVC/Reserve Fund 720 Golf Fund $14,261.25 200 City Adminstrative Services $116,388.30 730 Confernence Center Fund $2,595.92 201 Worker's Comp Fund 750 Visit Ukiah 202 Liability Fund 777 Airport Fund $14,053.44 203 Garage Fund $6,027.03 778 Airport Capital Improvement Fund $8,400.50 204 Purchasing Fund $5,351.23 779 Special Aviation Fund 205 Billing & Collections Fund $16,708.88 800 Electric Fund $1,060,618.33 206 Public Safety Dispatch Fund $3,960.05 801 Electric Capital Reserve Fund $38,037.09 207 Payroll Posting Fund $321,996.28 803 Lake Mendocino Bond Reserve 208 Building Maintenance/Corp Yard Fund $25,213.36 805 Street Lighting Fund $9,071.74 209 IT Fund $139,051.88 806 Public Benefits Fund $708.00 220 Equipment Reserve Fund 807 Cap and Trade 249 City Housing Bond Proceeds 820 Water Fund $139,936.90 250 Special Revenue Fund 822 Water Capital Improvement Fund $34,278.07 251 Special Projects Reserve Fund 830 Recycled Water Fund $50,652.74 252 Streets/ROW Improvement Fund $81,656.31 840 City/District Sewer Fund $427,665.92 253 CITY PROP 172 $19,441.08 841 Sewer Contruction Fund $20,131.00 300 Park Development Fund 843 Sewer Capital Fund 301 Anton Stadium Fund $0.00 900 Special Deposit Trust $7,215.26 302 Observatory Park Fund 901 General Service (Accts Recv)$435.96 304 Swimming Pool Fund $0.00 902 U.S.W. Billing & Collection $42,804.73 305 Riverside Park Fund $0.00 903 Public Safety - AB 109 $0.00 306 Skate Park Fund $0.00 905 Federal Emergency Shelter Grant 310 Museum Grants 905 Mendocino Emergency Service Authority 311 Alex Rorbaugh Recreation Center Fund $3,796.92 911 Russian River Watershed Association $34,673.61 312 Downtown Business Improvement Fund 915 UVFD $16,218.17 313 LMIHF Housing Asset Fund 916 UVFD PROP 172 314 Winter Special Events 917 UVFD Measure B 315 Advanced Planning Fund $0.00 918 UVFD Mitigation $1,361.78 500 2106 Gas Tax Fund 940 Sanitation District Special Fund 501 2107 Gas Tax Fund 942 Rate Stabilization - UVSD Fund 503 2105 Gas Tax Fund 943 Sanitation District Capital Improvement Fund 505 Signalization Fund 952 REDIP Sewer Enterprise Fund 506 Bridge Fund 960 Community Redevelopment Agency 507 1998 STIP Augmentation Fund 961 RDA Housing Pass-Through 508 SB325 Reimbursement Fund 962 Redevelopment Housing Fund 509 S.T.P. Fund $20,276.37 963 Housing Debt 510 Trans-Traffic Congest Relief Fund 964 RDA Capital Pass-Through 511 Rail Trail Fund $69,178.15 965 Redevelopment Capital Improvement Fund 600 Community Development Block Grant 966 Redevelopment Debt Service 601 EDBG 94-333 Revolving Loan 967 Housing Bond Proceeds 602 Community Development Fund 968 Non-Housing Bond Proceeds 603 08-HOME-4688 969 RDA Obligation Retirement Fund 604 CDBG Grant 09-STBG-6417 844/944 Sewer Capital Projects Fund $34,830.56 605 11-HOME-7654 Fund $0.00 606 CDBG Grant 10-EDEF-7261 607 Prop 84 Grant Fund 609 13-CDBG-8940 610 City RDA Projects Fund 613 Home Program Activities 620 CASP Train Retainage Withheld $1,129.00 630 Asset Seizure Fund $1,470.34 611 CDBG 16-CDBG-11147 $2,653.06 631 Asset Seizure Fund (Drug/Alcohol) 633 H & S Education 11489(B)(2)(A1)$2,000.00 634 Federal Asset Seizure Grants 635 SUP Law Enforcement Service Fund 636 CBTHP Officer 637 Local Law Enforcement Block Grant 638 Asset Forfeiture 11470.2 H & S 639 Special Revenue - Police 640 Parking District Fund $3,250.40 670 Federal American Rescue Fund 691 Museum Fund 695 Transfer Station Fund 696 Solid Waste Mitigation Fund PAYROLL CHECK NUMBERS: 510619-510673 TOTAL DEMAND PAYMENTS- A/P CHECKS $3,162,999.40 DIRECT DEPOSIT NUMBERS: 111203-111465 TOTAL DEMAND PAYMENTS- EFT's $0.00 PAYROLL PERIOD: 4/17/22-4/30/22 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,164,667.62 PAYROLL CHECK NUMBERS: 510674-511154 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS)$638,985.46 DIRECT DEPOSIT NUMBERS: 111466-111731 * vendor name( if applicable) PAYROLL PERIOD: 5/1/22-5/14/22 PAYROLL CHECK NUMBERS: DIRECT DEPOST NUMBERS: PAYROLL PERIOD: VOID CHECK NUMBERS: TOTAL PAYMENTS $4,966,652.48 3043320, 3040882, 3047365, 3047805 3047806, N/A WIRE TRANSFER NUMBERS: N/A CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on ____________________. City Clerk APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same.I have audited this Register and approve for accuracy and available funds. ____________________________________________________________________________________________ City Manager Director of Finance MANUAL CHECK NUMBERS: CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF MAY Page 20 of 559 Account Code Summary Attachment 2 10000000 GENERAL FUND 20012500 CITY CLERK 10017200 SUCCESSOR AGENCY 20012600 ECONOMIC DEVELOPMENT 10020000 POLICE - GEN FUND 20012800 EMERGENCY MANAGEMENT 10020210 POLICE PATROL 20013210 ACCOUNTS PAYABLE 10020214 POLICE VOLUNTEERS 20013220 PAYROLL 10020216 COPS GRANT 20013400 ACCOUNTING 10020217 POLICE ANIMAL CONTROL 20013401 BUDGET MANAGEMENT 10020218 POLICE CSO 20014000 CITY ATTORNEY 10020220 CODE ENFORCEMENT 20015100 CITY TREASURER 10020224 MAJOR CRIMES TASK FORCE 20016100 HUMAN RESOURCES 10021210 CITY FIRE 20023510 HOUSING GRANTS 10022100 PARKS 20023520 NON-HOUSING GRANTS 10022300 AQUATICS 20100000 WORKER'S COMP FUND 10022700 MUSEUM - GEN FUND 20116220 WORKERS COMPENSATION 10022810 RECREATION ADMINISTRATION 20200000 LIABILITY FUND 10022821 ADULT BASKETBALL 20216200 RISK MANAGEMENT 10022822 ADULT SOFTBALL 20300000 GARAGE FUND 10022824 CO-ED VOLLEYBALL 20324100 GARAGE 10022831 YOUTH BASKETBALL 20324110 FLEET MAINTENANCE 10022832 YOUTH SOFTBALL 20400000 PURCHASING FUND 10022840 DAY CAMP 20413500 PURCHASING 10022850 CLASSES & CLINICS 20413510 CAPITAL ASSET MANAGEMENT 10022860 SPECIAL ACTIVITIES 20413520 GRANTS AND SPECIAL PROJECTS 10022900 COMM SVCS SPECIAL SERVICES 20414000 LEGAL SERVICES/EXPENSES 10023100 PLANNING SERVICES 20500000 BILLING AND COLLECTION FUND 10023110 CURRENT PLANNING 20513300 UTILITY BILLING 10023300 BUILDING INSPECTION 20513380 METERING-ELECTRIC 10023320 BUILDING INSPECTION 20513382 METERING-WATER 10023411 CDBG GENERAL ADMIN 20600000 PUBLIC SAFETY DISPATCH FUND 10024200 ENGINEERING/STREETS 20620231 POLICE UKIAH DISPATCH 10024210 ENGINEERING 20620232 POLICE FT BRAGG DISPATCH 10024214 TRAFFIC SIGNAL OPERATIONS 20700000 PAYROLL POSTING FUND 10024224 STORM WATER 20800000 BUILDING & MAINTENANCE 10024310 CORP YARD MAINTENANCE 20822500 BUILDING & MAINTENANCE 10024620 STREETS 20824300 BLDG MAINT CORP YARD 10100000 GF- (SUB-FUND) VISIT UKIAH 20900000 IT FUND 10112700 GF-(SUB-FUND) VISIT UKIAH 20913900 INFORMATION TECHNOLOGY 10500000 MEASURE S GENERAL FUND 22000000 FIXED ASSET FUND 10521210 FIRE AUTHORITY 25100000 SPECIAL PROJECTS RESERVE FUND 12000000 STREET REHABILITATION 25200000 STREETS/ROW IMPROVEMENT FUND 12024200 PUBLIC WORKS ENGINEERING 25224220 STREETS/ROW IMPROVEMENT FUND 13000000 GOV'TL DEBT SVC/RESERVE FUND 25300000 PROP 172 FUND 20000000 CITY ADMINISTRATIVE SERVICES 25321210 CITY FIRE 20010000 CITY COUNCIL 30000000 PARK DEVELOPMENT FEES FUND 20012100 CITY MANAGER 30022200 PARK DEVELOPMENT 20012200 ADMINISTRATIVE SUPPORT 30100000 ANTON STADIUM FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO 30200000 OBSERVATORY PARK FUND Page 21 of 559 Account Code Summary Attachment 2 30300000 PLAYGROUND & PARK AMENITIES FU 63620210 CBTHP OFFICER 30322230 PLAYGROUND AND PARK AMENITIES 63800000 ASSET FORFEITURE 11470.2 H&S F 30400000 SWIMMING POOL FUND 63820210 ASSET FORFEITURE 11470 EXPENDI 30522250 RIVERSIDE PARK 63900000 SPECIAL REVENUE POLICE 30600000 SKATE PARK FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN 30700000 SOFTBALL COMPLEX FUND 64012600 ECONOMIC DEVELOPMENT 31100000 ARRC GENERAL OPERATING FUND 64020213 POLICE PARKING ENFORCEMENT 31122000 ARRC 67000000 FEDERAL AMERICAN RESCUE FUNDS 31200000 DOWNTOWN BUSINESS IMPROVEMENT 69500000 TRANSFER STATION 31212600 ECONOMIC DEVELOPMENT 69624000 SOLID WASTE MITIGATION FUND 31300000 LMIHF HOUSING ASSET FUND 70000000 SANITARY DISPOSAL SITE FUND 31323400 HOUSING 70024500 LANDFILL 700 31323431 LMI GENERAL ADMIN 70124500 LANDFILL CORRECTIVE 31500000 ADVANCED PLANNING FUND 70200000 DISPOSAL CLOSURE RESERVE FUND 31523100 COMMUNITY PLANNING 70224500 LANDFILL CLOSURE 50000000 GAS TAX FUND 70400000 POST CLOSURE FUND-SOLID WASTE 50024214 TRAFFIC SIGNAL OPERATIONS 71000000 AMBULANCE SERVICES FUND 50500000 SIGNALIZATION FUND 71021100 AMBULANCE SERVICES 50800000 SB325 REIMBURSEMENT FUND 72000000 GOLF FUND 50824210 SB325 ENGINEERING 72022400 GOLF 50900000 S.T.P.73000000 CONFERENCE CENTER FUND 50924210 STP ENGINEERING 73022600 CONFERENCE CENTER 51100000 RAIL TRAIL FUND 77700000 AIRPORT FUND 51124210 Rail Trail 77714000 CITY ATTORNEY 60000000 COMM. DEVELOPMT. BLOCK GRANT F 77725200 AIRPORT OPERATIONS 60023411 CDBG GENERAL ADMIN 77800000 AIRPORT CAPITAL IMPROVEMENT FU 60023412 CDBG ACTIVITY DELIVERY 77825200 AIRPORT CAPITAL 61100000 CDBG 16-CDBG-11147 77900000 SPECIAL AVIATION FUND 61112600 CDBG ECONOMIC DEVELOPMENT 77925200 AIRPORT SPECIAL 61123410 16-CDBG-11147 80000000 ELECTRIC FUND 61123411 CDBG GENERAL ADMIN 80014000 CITY ATTORNEY 61200000 FUND 612 UNASSIGNED 80026110 ELECTRIC OVERHEAD 61223400 HOME CDD HOUSING 80026120 ELECTRIC UNDERGROUND 61223422 HOME ACTIVITY DELIVERY 80026200 TELEMETRY & CALIBRATION 61323400 HOME HOUSING ACTIVITIES 80026210 SUBSTATION 61323421 HOME GENERAL ADMIN 80026220 HYDROELECTRIC PLANT 62000000 CASP CERTIF & TRAINING 80026400 ELECTRIC ADMINISTRATION 62023320 CASP CERTIF & TRAINING 80026440 POWER PURCHASES 63000000 ASSET SEIZURE FUND 80100000 ELECTRIC CAPITAL RESERVE FUND 63020210 ASSET SEIZURE EXPENDITURE 80126100 ELECTRIC CIP 63300000 H&S EDUCATION 11489(B)(2)(A1)80126220 HYDROELECTRIC PLANT 63320210 H&S ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND 63400000 FEDERAL ASSET SEIZURE GRANTS F 80526150 STREET LIGHTING 63420250 FED ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF)80626450 PUBLIC BENEFITS 63520210 SLESF 80700000 ELECTRIC CAP AND TRADE FUND 63600000 CBTHP OFFICER 80800000 ELECTRIC LOW CARBON FUEL STDS Page 22 of 559 Account Code Summary Attachment 2 80826100 ELECTRIC LOW CARBON FUEL STDS 82000000 WATER FUND 82027110 WATER 82027111 PROD OPERATIONS & MAINTENANCE 82027114 DISTRIB OPERATIONS & MAINT 82100000 WATER CAPITAL RESERVE FUND 82200000 WATER CONNECTION FEE FUND 82227113 WATER DISTRIBUTION CAPITAL 83000000 RECYCLED WATER 83027330 RECYCLED WATER 84000000 CITY/DIST. SEWER OPERATING FUN 84027220 WASTE WATER 84027221 CITY WASTE O & M 84027225 WASTE TREATMENT O & M 84100000 SEWER BOND DEBT SERVICE FUND 84127226 WASTEWATER TREATMENT CAPITAL 84200000 RATE STABILIZATION-CITY FUND 84300000 CONNECTION FEE SEWER FUND (CAP 84400000 CITY SEWER CAPITAL PROJECTS FU 84427221 CITY WASTEWATER O&M 844 84427222 CITY WASTE CAPITAL 90000000 SPECIAL DEPOSIT TRUST FUND 91500000 UKIAH VALLEY FIRE DEPARTMENT 91521400 UVFD FIRE ADMINISTRATION 91600000 UVFD PROP 172 91621400 UVFD PROP 172 91700000 UVFD MEASURE B UNASSIGNED 91721400 UVFD FIRE 91800000 UVFD MITIGATION FEES 91821400 UVFD MITIGATION 96900000 REDEVELOPMENT OBLIGATION RETIR 96917200 SUCCESSOR AGENCY 96995669 969 - RDA OBLIGATION RETIREMEN Page 23 of 559 51211 PERS UNFUNDED LIABILITY 54101 POSTAGE 51220 INSURANCE 54102 SMALL TOOLS 51230 WORKERS COMP 54103 LAB SUPPLIES 51240 MEDICARE 54106 SPECIALTY SUPPLIES 51260 FICA 54107 EMS SUPPLIES 51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES 51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE 52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE 52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES 52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT 52112 M. S. OVERSIGHT 54126 PW-PREMARKS 52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING 52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL 52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL 52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY 52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES 52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS 52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING 52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES 52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT 52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM 52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT 52155 ACTIVITY DELIVERY 54169 LIVESCAN 52180 SECURITY SERVICES 54201 PRISONER EXPENSE 52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS 52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT 52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE 52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY 52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE 52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E 52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES 52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R 52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE 52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR 52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT. 52529 EARTHQUAKE & FLOOD (DIC)56130 EXTERNAL SERVICES 52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS 52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR 52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE 52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR 52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR 52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT 53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS 54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS Object Code Summary Attachment 3 Page 24 of 559 58101 NCPA PLANT GENERATION 58102 NCPA POWER PURCHASES 58103 NCPA TRANSMISSION 58104 NCPA MANAGEMENT SERVICES 58105 NCPA THIRD PARTY SALES 58202 CHEMICALS 58401 AVIATION FUEL 58410 GARAGE LUBRICANTS & PARTS 58510 REIMBURSABLE JOBS 59100 PROPERTY TAXES PAID 59101 FEES 59102 FRANCHISE FEES 59105 CONTRIBUTIONS TO OTHER AGENCY 59106 SENIOR TRASH SUBSIDY 59108 BANK FEES 59400 OTHER EXPENSES 59500 LOANS ISSUED 59502 SCHOLARSHIPS 61200 PURCHASING ALLOCATION 61300 BILLING & COLLECTION ALLOCATIO 61410 RENT ALLOCATION 61420 BUILDING MAINTENANCE ALLOCATIO 61422 IT ALLOCATION 61430 CORP YARD ALLOCATION 61500 INSURANCE ALLOCATION 61600 GARAGE ALLOCATION 61700 DISPATCH 62100 ADMIN & OVERHEAD ALLOCATION 63000 INTERFUND SERVICES USED 70101 LOAN PAYMENTS MADE 70102 BOND INTEREST EXPENSE 70103 LOAN INTEREST 70201 LOAN PRINCIPAL PAYMENTS 70202 BOND PRINCIPAL PAYMENTS 74500 CAPITAL LEASE PRINCIPAL 74501 CAPITAL LEASE INTEREST 80100 MACHINERY & EQUIPMENT 80210 LAND ACQUISITION 80220 BUILDING IMPROVEMENTS 80230 INFRASTRUCTURE 90100 LOAN PROCEEDS 90101 LOAN PAYMENT RECEIVED Page 25 of 559 ATTACHMENT 4Corrected 6-13-22 Page 26 of 559 Page 27 of 559 Page 28 of 559 Page 29 of 559 Page 30 of 559 Page 31 of 559 Page 32 of 559 Page 33 of 559 Page 34 of 559 Page 35 of 559 Page 36 of 559 Page 37 of 559 Page 38 of 559 Page 39 of 559 Page 40 of 559 Page 41 of 559 Page 42 of 559 Page 43 of 559 Page 44 of 559 Page 45 of 559 Page 46 of 559 Page 47 of 559 Page 48 of 559 Page 49 of 559 Page 50 of 559 Page 51 of 559 Page 52 of 559 Page 53 of 559 Page 54 of 559 Page 55 of 559 Page 56 of 559 Page 57 of 559 Page 58 of 559 Page 59 of 559 Page 60 of 559 Page 61 of 559 Page 62 of 559 Page 63 of 559 Page 64 of 559 Page 65 of 559 Page 66 of 559 Page 67 of 559 Page 68 of 559 Page 69 of 559 Page 70 of 559 Page 71 of 559 Page 72 of 559 Page 73 of 559 Page 74 of 559 Page 75 of 559 Page 76 of 559 Page 77 of 559 Page 78 of 559 Page 79 of 559 Page 80 of 559 Page 81 of 559 Page 82 of 559 Page 83 of 559 Page 84 of 559 Page 1 of 2 Agenda Item No: 7.b. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1721 AGENDA SUMMARY REPORT SUBJECT: Award Three-Year Contract to Evergreen Job and Safety Training in the Amount of $84,012.00 to Provide Job and Safety Training for Electric Utility Employees. DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director PRESENTER: Cindy Sauers, Electric Utility Director ATTACHMENTS: 1. Ukiah - 2022 - 3 year Proposal Summary: The Council will consider awarding a three-year contract to Evergreen Job and Safety Training in the amount of $84,012.00. Background: Operational and safety training is required as mandated by California Title 8 High Voltage Electrical Safety Orders for Electric Utility employees. The safety training for Electric Utility employees includes twelve (12) training sessions per year that cover the following areas: Capacitors and System Protection, Excavations and Mechanical Equipment, Transformers and Electrical Theory, Fall Protection –Classroom and In The Field Training (50%-50%), Substations, Underground Residential Distribution, Heat Illness and Overhead Lines, Electrical Burns and Personal Protective Equipment (PPE), Emergency Rescue Procedures (E.R.P.) Pole Top and Bucket Truck Rescue, Grounding/Lock-out Tag-out Procedures (per City Policy), Hearing Conservation, Hot Sticks and Grounds Testing, Meter Safety, Rubber Glove Re-Certification, Confined Space and Energized Parts, Job Briefings and Fork Lift Re-Certification, and Live Line Tools. Discussion: In the Ukiah area, resources for these services, especially those that cover this wide range of training topics, are limited. Staff researched Job and Safety Training providers as well as reaching out to other municipalities with Electrical Utilities to get information on how they provide the required training for their crews. A list of potential companies was shared and those companies were contacted only to find out they could not provide the requested curriculum or did not do on-site training. This training is an essential part of the electric utility trade to ensure safe work practices and procedures are adhered to in this hazardous field. Monthly refreshers help keep our employees cognizant while working in close proximity to high voltage lines. Evergreen Job and Safety Training submitted a proposal. The cost for the requested trainings is $2,303.00 per month for monthly trainings for years one and two, with a 4% increase in year three, for a revised amount of $2,395.00 per month. Evergreen's proposal was reviewed and found acceptable, and is provided as Attachment 1. The cost for the Electric Utility employee safety training will be $27,636.00 per year for the first two years and $28,740.00 for year three, resulting in a total contract amount of $84,012.00 for a three-year period. Staff recommends a three-year contract for Job and Safety Training be awarded to Evergreen Job and Safety Training for the amount of $84,012.00. Funds for the first year have been budgeted and are available in FY Page 85 of 559 Page 2 of 2 2022/2023 in account 80026110.52100. Years two and three will be subject to budget approval in future fiscal years. Recommended Action: Award Three-Year Contract to Evergreen Job and Safety Training in the Amount of $84,012.00 to Provide Job and Safety Training for Electric Utility Employees. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: 80026100.52100: $28,000 (Subject to Council's adoption of 22/23 Fiscal Year Budget) PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: Electric Fund PREVIOUS CONTRACT/PURCHASE ORDER NO.: 1920107 COORDINATED WITH: Tim Santo, Electric Superintendent Page 86 of 559 Evergreen Job & Safety Training, Inc. 1352 Palmerston Loop Roseville, CA 95678 Office: (916) 742-1811 Fax: (916) 742-1852 evergreenjobandsafety@gmail.com City of Ukiah Electric Department 1320 Airport Rd. Ukiah, CA 95482 Re: Contract Proposal: July 1, 2022 – June 30, 2025 – 3 Year Term To Whom It May Concern, I appreciate the opportunity to present you with this proposal. As your training instructor, I will be dedicated to providing you with the best possible service to meet the specific needs of the City of Ukiah Electric Department. This proposal is based on 12 programs per year, with a price per meeting of $2,303.00 for the first and second years, with a 4% increase for the third year at $2,395.00 per meeting. The total fee for all three years combined would be $84,012.00 Year One: $2,303.00 per meeting (12 meetings) Year Two: $2,303.00 per meeting (12 meetings) Year Three: $2,395.00 per meeting (12 meetings) Total Fees for 3 year term of contract: $84,012.00 This proposal includes all of my expenses, including but not limited to; administration, record keeping, program development, travel, lodging and meals. Certain additional training materials, such as CPR/First Aid and Traffic Control materials will be billed to you at my cost. I will discuss the cost of these materials prior to supplying any of them to your employees. If this proposal meets your approval, I will proceed with addressing any additional contract requirements you have, in addition to providing you a course schedule for upcoming year. This proposal is a firm, irrevocable offer 90 days. Furthermore, I will comply with the insurance requirements for the City of Ukiah. I look forward to serving you in this capacity. Please contact me if you have any questions. Sincerely, Jesse Langslet Jesse Langslet Owner/Instructor ATTACHMENT 1 Page 87 of 559 Page 1 of 2 Agenda Item No: 7.c. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1732 AGENDA SUMMARY REPORT SUBJECT: Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency Due to the COVID-19 Pandemic. DEPARTMENT: City Attorney PREPARED BY: Darcy Vaughn, Assistant City Attorney PRESENTER: Consent Calendar ATTACHMENTS: 1. AB 361 Findings Reconsideration for All Legislative Bodies Summary: The City Council will consider adopting a resolution reconsidering the circumstances of the state of emergency and implementing teleconferencing requirements for public meetings of the Council and all City Commissions and Boards during the current state of emergency due to the COVID-19 pandemic. Background: The City Council is being asked to consider adopting a resolution authorizing continued remote meetings of the Council and its subordinate legislative bodies due to the imminent risk to the health and safety of attendees due to possible transmission of COVID-19 and the recent spread of variants. The current County health orders strongly recommends masking in all indoor facilities due to health and safety concerns. COVID- 19 is highly transmissible in indoor settings and requires multi-component prevention strategies to reduce its spread. The California Department of Public Health is currently investigating the length of vaccine protection. The Center for Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh air from the outdoors as much as possible. Returning to meeting in the Council Chambers or smaller conference rooms means being in an enclosed space for meetings that commonly last for one to five hours and would seem to create additional exposure for participants to a possible transmission of the virus. The Ralph M. Brown Act (“Brown Act”) requires that all meetings of a legislative body of a local agency be open and public and that any person may attend and participate in such meetings. The Brown Act allows for legislative bodies to hold meetings by teleconference, but imposes specific requirements for doing so, including allowing public access to that location. On March 17, 2020, in order to address the need for public meetings during the COVID-19 pandemic, Governor Newsom issued Executive Order No. N-29-20, temporarily suspending the Brown Act’s teleconferencing requirements, Executive Order No. N-8-2 then continued the suspension of the Brown Act’s teleconferencing requirements from June 11, 2021 through September 30, 2021. These Executive Orders allowed legislative bodies to meet virtually as long as certain notice and accessibility requirements were met. The State Legislature amended the Brown Act through Assembly Bill No. 361 (“AB 361”) on September 16, 2021. As with the Executive Orders, AB 361 requires that certain notice and accessibility requirements continue to be met for holding virtual public meetings. In addition, AB 361 states that a local agency may use teleconferencing without complying with the regular teleconferencing requirements of the Brown Act, where the legislative body holds a meeting during a proclaimed state of emergency and makes certain findings; and requires that the legislative body make additional findings every 30 days in order to continue such teleconferencing. As such, Staff recommends that the Council reconsider the circumstances of the state of emergency, and Page 88 of 559 Page 2 of 2 make findings regarding the state of emergency by adopting the Resolution Implementing Teleconferencing Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency Due to the COVID-19 Pandemic (“Resolution”) attached here as Attachment 1. Discussion: AB 361, codified in part in Government Code § 54953, allows a local agency legislative body to hold a public meeting utilizing teleconferencing without giving public access to a teleconference location but allowing public comment virtually if the Governor has proclaimed a State of Emergency and any of the following circumstances also apply: 1. State or local officials have imposed or recommended measures to promote social distancing. 2. The meeting is being held for the purposes of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. 3. The legislative body has determined that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. As amended by AB 361, Government Code § 54953(e)(3) requires cities that are conducting public meetings via teleconferencing during a declared State of Emergency to make findings, within 30 days of the first virtual meeting after AB361 going into effect, and every 30 days thereafter, that the legislative body has reconsidered the circumstances of the state of emergency and either 1) the emergency continues to impact the ability to meet safely in person, and/or 2) State or local officials continue to impose or recommend social distancing. Council adopted these findings at their May 18, 2022 meeting. The Council must now adopt, via this Resolution (Attachment 1), the findings that confirm the circumstances of the state of emergency and justify holding public meetings of the Council and all subordinate commissions, boards, and committees utilizing teleconferencing and allowing public comment virtually, pursuant to Government Code § 54953(e)(3). Given recent modifications to the health order, Staff is currently utilizing and fine-tuning a hybrid meeting option that allows for in-person and remote participation in an effort to accommodate all needs and choices. Staff will be working with the Mayor to coordinate continued implementation. Recommended Action: Adopt a Resolution of the City Council Reconsidering the Circumstances of the State of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission Meetings during a Proclaimed State of Emergency Due to the COVID-19 Pandemic. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: City Clerk Page 89 of 559 1 RESOLUTION NO. 2022-XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH IMPLEMENTING TELECONFERENCING REQUIREMENTS FOR CITY COUNCIL AND BOARD AND COMMISSION MEETINGS DURING A PROCLAIMED STATE OF EMERGENCY DUE TO THE COVID-19 PANDEMIC WHEREAS: 1. The City of Ukiah is committed to preserving and nurturing public access and participation in meetings of the City Council and its Boards and Commissions; and 2. All meetings of City’s legislative bodies are open and public, as required by the Ralph M. Brown Act, so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business; 3. The Brown Act allows for legislative bodies to hold meetings by teleconference, but imposes specific requirements for doing so; and 4. On March 17, 2020, in order to address the need for public meetings during the present public health emergency, i.e. the COVID-19 Pandemic, Governor Newsom issued Executive Order No. N-29-20, suspending the Act’s teleconferencing requirements; and 5. On June 11, 2021, Governor Newsom issued Executive Order No. N-8-21, continuing the suspension of the Brown Act’s teleconferencing requirements through September 30, 2021; and 6. The State Legislature amended the Brown Act through Assembly Bill No. 361 (AB 361) on September 16, 2021; and 7. AB 361, codified in part at Government Code section 54953(e), makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and 8. Such conditions now exist in the City, specifically, the Governor has proclaimed a state of emergency exists for the state of California due to the conditions caused by the COVID-19 pandemic and the impact on the health and safety of its residents; and 9. The Delta variant is highly transmissible in indoor spaces, the California Department of Public Health is currently investigating how long vaccine protection lasts, and the Center fo r Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh air from the outdoors; 10. Current County health orders impose or measures to promote social distancing due to health and safety concerns; and Page 90 of 559 2 11. In accordance with Assembly Bill 361, the City Council does hereby find that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees and the Council desires to authorize continued remote teleconferenced meetings of its legislative bodies; and 12. As a consequence of the local emergency, the City Council does hereby find that the legislative bodies of the City shall conduct their meetings without compliance with Government Code § 54953(b)(3), as authorized by § 54953(e), and that such legislative bodies shall comply with the requirements to provide the public with access to the meetings as prescribed in § 54953(e)(2); and 13. The City has taken measures to conduct public meetings via virtual tools that allow members of its legislative bodies and members of the public to join and participate in meetings remotely and provide public testimony in the virtual environment and via teleconference. NOW, THEREFORE, the City Council for the City of Ukiah hereby finds, determines, declares, orders, and resolves as follows: 1. That the foregoing recitals are true and correct and incorporates them by this reference; and 2. The Governor of the State of California issued a Proclamation of State of Emergency, which remains in effect; and 3. County of Mendocino officials have imposed or recommended measures to promote social distancing; and 4. Meeting in person would present imminent risk to the health or safety of attendees; and 5. The City Council of the City of Ukiah has reconsidered the circumstances of the State of Emergency, and finds that: a. The factors triggering the State of Emergency continue to directly impact the ability of the members of the legislative bodies of the City of Ukiah, their staff, and members of the public to meet safely in person; and b. State and County officials continue to impose or recommend measures to promote social distancing. 6. The City Manager or his designee and the legislative bodies of the City of Ukiah are authorized to take all steps and perform all actions necessary to execute and implement this Resolution in compliance with Government Code § 54953; and 7. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) July 15th, 2022, or (ii) such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the City may continue to teleconference without compliance with paragraph (3) of subdivision (b) of § 54953(b)(3). PASSED AND ADOPTED this 15th day of June, 2022, by the following roll call vote: Page 91 of 559 3 AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk Page 92 of 559 Page 1 of 2 Agenda Item No: 7.d. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1741 AGENDA SUMMARY REPORT SUBJECT: Receive Annual Report Regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in Response to Senate Bill 901. DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director PRESENTER: Cindy Sauers, Electric Utility Director ATTACHMENTS: 1. Ukiah's Wildfire Mitigation Plan_Revision 3_06-15-22 2. Ukiah's Wildfire Mitigation Plan_Revision 3_redline Summary: Council will receive the annual report regarding the Electric Utility's Wildfire Mitigation Plan. Background: In response to catastrophic wildfires in California, Senate Bill 901 was passed in 2018 requiring California utilities to prepare a Wildfire Mitigation Plan (WMP), have the plan independently reviewed and submit the plan to the State. Utilities are required to update and resubmit the plan annually. On December 4, 2019, Council approved the Utility's first WMP and received a report on the revision that resulted from the independent third party review on June 17, 2020. Discussion: Ukiah's WMP (Attachment 1) addresses the range of activities that the Electric Utility is taking to minimize the sources of ignition and improve the resiliency of the electric grid. The WMP outlines eight strategies that the Utility is using to mitigate wildfires: • Vegetation Management • Enhanced Inspections • Situational Awareness • Operational Practices • System Hardening • Public Safety and Notification • Reclosing and De-energization • Wildfire Response and Recovery Changes to this revision of the WMP include increased vegetation clearing in areas that are bordering or close to the western hills, modifications to key personnel and the roles they play in the implementation of the plan, and minor grammatical changes. A redlined copy of the WMP is included for Council's review (Attachment 2). Recommended Action: Receive annual report regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in response to Senate Bill 901. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A Page 93 of 559 Page 2 of 2 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Tami Bartolemei, Emergency Management Coordinator Page 94 of 559 Ukiah Electric Utility WILDFIRE MITIGATION PLAN December 4, 2019 Revision 1 - June 17, 2020 Revision 2 – December 16, 2020 Revision 3 – June 15, 2022 ATTACHMENT 1 Page 95 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 2 TABLE OF CONTENTS 1. OVERVIEW - WILDFIRE MITIGATION PLAN ............................................................. 4 A. POLICY STATEMENT .......................................................................................... 4 B. PURPOSE .................................................................................................................... 4 C. ORGANIZATION .................................................................................................. 5 D. DEFINITIONS AND ACRONYMNS …………………………………………... 5 2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN .............................................. 6 A. MINIMIZING SOURCES OF IGNITION ............................................................. 6 B. RESILIENCY OF THE ELECTRIC GRID ............................................................ 6 C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS ................................ 6 D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS ...................... 8 3. ROLES AND RESPONSIBILITIES ................................................................................... 9 A. GOVERNANCE STRUCTURE ............................................................................. 9 B. ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION ........................... 9 C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS ..... 9 D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS ......................... 10 E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM ...... 11 4. WILDFIRE RISK AND RISK DRIVERS ........................................................................ 12 A. BACKGROUND................................................................................................... 12 B. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY ............... 12 C. SYSTEM AND OPERATIONAL RISK .............................................................. 12 D. GEOGRAPHICAL & CLIMATE RISK ............................................................... 13 E. CPUC HIGH FIRE THREAT DISTRICTS .......................................................... 13 5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS ....................................... 13 A. STRATEGY – VEGETATION MANAGEMENT ............................................... 13 B. STRATEGY - ENHANCED INSPECTIONS ...................................................... 15 C. STRATEGY - SITUATIONAL AWARENESS ................................................... 15 D. STRATEGY - OPERATIONAL PRACTICES .................................................... 15 E. STRATEGY - SYSTEM HARDENING .............................................................. 16 F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION .................................. 16 G. STRATEGY - RECLOSING AND DEENERGIZATION ................................... 17 H. STRATEGY - WILDFIRE RESPONSE & RECOVERY .................................... 17 I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM……………….... 17 J. PROGRAM – UEU 5-YEAR CAPITAL IMPROVEMENT PLAN .................... 17 Page 96 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 3 K. PROGRAM – COU EMERGENCY OPERATIONS PLAN ................................ 17 6. COMMUNITY OUTREACH AND EDUCATION ......................................................... 18 7. RESTORATION OF SERVICE ....................................................................................... 18 8. EVALUATION OF THE PLAN ........................................................................................... 19 A. METRICS FOR MEASURING PLAN PERFORMANCE .................................. 19 B. IMPACT OF METRICS ON PLAN ..................................................................... 20 C. MONITORING AND AUDITING THE PLAN ................................................... 20 D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN ............ 21 E. MONITORING THE EFFECTIVENESS OF INSPECTIONS ............................ 21 9. INDEPENDENT AUDITOR ............................................................................................ 21 10. APPENDICIES…………………………………………………………………………..22 A. WILDFIRE PREVENTION PROGRAM……………………………………….22 11. EXHIBITS A. CPUC FIRE THREAT MAP Page 97 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 4 1. OVERVIEW A. POLICY STATEMENT Ukiah Electric Utility has been operating its electric system for over one-hundred years. Public and employee safety is paramount in the operation, construction and maintenance of the electric system. Given recent, catastrophic wildfires in California, the state passed Senate Bill (SB) 901 in September 2018. The law requires utilities to prepare wildfire mitigation measures if the utility’s overhead electrical lines and equipment are located in an area that has a significant risk of wildfire resulting from those electrical lines and equipment. The law requires the wildfire mitigation measures to incorporate specific information and procedures and requires the local publicly owned electric utility, before January 1, 2020, and annually thereafter, to prepare a wildfire mitigation plan. Portions of Ukiah Electric Utility’s (UEU) electrical infrastructure is located in and adjacent to California Public Utilities Commission (CPUC) designated Tier 2 wildfire threat areas. UEU’s overarching goal is to provide safe, reliable, and economic electric service to its local community. In order to meet this goal, UEU constructs, maintains, and operates its electrical lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its electrical lines and equipment. B. PURPOSE OF THE WILDFIRE MITIGATION PLAN This Wildfire Mitigation Plan (WMP) describes the range of activities that UEU is taking or considering, to mitigate the threat of power-line ignited wildfires, including its various programs, policies, and procedures. This plan complies with the requirements of Public Utilities Code section 8387 for publicly owned electric utilities to prepare a wildfire mitigation plan by January 1, 2020, and annually thereafter. The Plan will be iterative, promote continuous improvement year-over- year, and represent best efforts to implement industry best practices in a prudent and reasonable manner. UEU is a department within the City of Ukiah. For wildfire prevention and response, UEU is subordinate to the Ukiah Valley Fire Authority (UVFA) and the City of Ukiah Police Department (UPD). The City of Ukiah adopted an Emergency Operations Plan (EOP) in 2021 and the Building Community Preparedness and Resilience Program in 2019 . The UEU Wildfire Mitigation Plan supports the aspirational goals of these plans in the area of Wildland Fire. The objectives of the Plans specifically supported by this UEU Wildfire Mitigation Plan are as follows: 1. Educate the public about wildland fire dangers and the steps that can be taken to prevent or minimize their effects. 2. Maintain Emergency Operations Center for coordination of information and resources. Page 98 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 5 3. Reduce the potential for destructive actions of the fire should ignition occur, utilizing fire pre- plans, ensuring a properly trained, staffed, and equipped emergency response capability, and timely response to prevent the spread of the fire, minimizing risks to humans and property. 4. Ensure that adequate resources are availab le to plan for incidents that may occur in the high fire hazard severity zones within the City of Ukiah. C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN This Wildfire Mitigation Plan includes the following elements: Section 2 - Objectives of the Plan; Section 3 - Roles and responsibilities for carrying out the Plan; Section 4 - Identification of key wildfire risks and risk drivers; Section 5 - Description of wildfire prevention, mitigation, and response strategies and programs; Section 6 - Community outreach and education; Section 7 - Restoration of service following a wildfire; Section 8 - Metrics for evaluating the P erformance o f the WMP and identifying areas for improvement; Section 9 - Independent audit of the Plan. D. DEFINITIONS AND ACRONYMNS a. COU or City – City of Ukiah b. CPUC - California Public Utilities Commission is a regulatory agency that regulates privately owned public utilities in California. c. ICS – Incident Command System is a standardized approach to the command, control and coordination of emergency response. d. IR – Infrared technology that uses thermography to recognize hot spots in electrical equipment. e. EOP – Emergency Operations Plan is a City Plan, formerly known as the Multi Hazard Emergency Response Plan that establishes communication, facilitates collaboration and ensures compliance with local, state and federal emergency management agencies. f. LIDAR – Light detection and ranging is a remote sensing technology that uses light in the form of a pulsed laser to measure distances. g. MTA – Mendocino Transit Authority h. OES – Mendocino County Sheriff’s Office of Emergency Services i. SCADA – Supervisory Control and Data Acquisition is a computer system for gathering and analyzing real time data. j. UEU – Ukiah Electric Utility. k. UPD – Ukiah Police Department. l. UVFA – Ukiah Valley Fire Authority. m. WMP – Wildfire Mitigation Plan refers to this plan as ordered by Senate Bill 901. Page 99 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 6 2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN A. MINIMIZING SOURCES OF IGNITION The primary goal of this WMP is to minimize the probability that UEU’s transmission and distribution system may be the origin or contributing source for the ignition of a fire as well as to protect the system from wildfire damage. UEU is in the process of evaluating prudent and cost-effective improvements to its physical assets, operations, and training to help meet this objective. UEU will implement these changes consistent with this WMP as staffing and budget allows. B. RESILIENCY OF THE ELECTRIC GRID The secondary goal of this WMP is to improve the resiliency of the electric grid. As part of the development and on-going implementation of this plan, UEU will assess new industry practices and technologies that will reduce the likelihood of an interruption (frequency) in service and improve the restoration of service. Other resiliency efforts include mitigating fire fuels in areas that are a threat to our facilities and equipment along with reducing the chance that lives or property will be lost to wildfire. Additionally, improved fire coordination will improve resiliency and help avoid the need for public safety power shut off protocols during high fire threat weather. Fire fuels reduction and improved fire response will be addressed in the UEU Wildfire Prevention Program. C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS 1. Strategies The following strategies are part of this Plan and described in more detail in Section 5. • VEGETATION MANAGEMENT These strategies help to control vegetation near to UEU overhead transmission and distribution lines so they better adhere to clearance specifications. They also include fire fuels mitigation and other work in order to prevent our system from causing a fire and to protect our system from fire. • ENHANCED INSPECTIONS These strategies consist of assessment and diagnostic activities as well as associated corrective actions. The practices in this category aim to ensure all infrastructure is in working condition and vegetation adheres to defined minimum distance specifications. • SITUATIONAL AWARENESS These strategies consist of methods to improve system visualization and awareness of environmental conditions. The practices in this category aim to provide tools to improve the other components of the plan. Page 100 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 7 • OPERATIONAL PRACTICES These strategies consist of proactive, day-to-day actions taken to mitigate wildfire risks. The practices in this category aim to ensure UEU is prepared in high-risk situations, such as dry, windy environmental conditions. • SYSTEM HARDENING These strategies consist of system, equipment, and structure design and technical upgrades. The practices in this category aim to improve system hardening to prevent contact between infrastructure and fuel sources, such as vegetation and animals. It also includes making the system more resilient to wildfire and other disasters. • PUBLIC SAFETY AND NOTIFICATION These strategies will focus on ways to engage the community as partners in preventing and identifying wildfire risk. They include improving outage notification and other items in the interest of public safety. • RECLOSING AND DEENERGIZATION These strategies include discussion of de-energization as well as circuit reclosing. • WILDFIRE RESPONSE & RECOVERY These strategies consist of procedures to react to wildfire or other related emergency conditions. The practices aim to formalize protocols for these situations, so UEU can provide an adequate response and recovery. 2. Programs The strategies above will, as budgetary constraints and staffing permit, be developed and implemented through the following programs that are either active or are being created and coordinated as part of this WMP and are described in more detail in Section 5. • UEU Wildfire Prevention Program - Appendix A • UEU Distribution Capital Improvement Program • COU Emergency Response Plan (EOP) Page 101 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 8 UEU Wildfire Prevention Strategies and Program Matrix Wildfire Prevention Plan 5-year Capital Improvement Plan COU EOP Vegetation Management x Enhanced Inspections x x Situational Awareness x x Operational Practices x x System Hardening x Public Safety & Notification x x Reclosing & De-energization x x x Wildfire Response & Recovery x x D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS The final goal for this WMP is to measure the effectiveness of specific wildfire mitigation strategies. UEU will assess the merits of modifications. This plan will also help determine if more cost- effective measures would produce the same or improved results. Page 102 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 9 3. ROLES AND RESPONSIBILITIES A. UEU GOVERNANCE STRUCTURE This WMP is subject to the direct supervision by the Ukiah City Council (Council), and will be implemented by the UEU Director (“Director”). The City of Ukiah, a general law city, has a City Council - manager form of governance. The City Council is the Utility Commission for UEU. B. ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION Executive Level Responsibility: The Director will oversee implementation and ensure that staff follow procedures and protocols. The Assistant Director will manage the execution of performance monitoring. This includes providing guidance to staff and leading the development of reports. The staff responsible for each metric area will aggregate relevant metrics at the direction of the Assistant Director. 1. Program Owners: The table below outlines the current assignments and are subject to change. Program Owner UEU Wildfire Prevention Program COU Fire Marshal’s Office and UEU Director UEU Distribution Capital Improvement Program UEU Director COU EOP COU Office of Emergency Management Coordinator Ukiah City Council City Attorney City Manager UEU Director Utility Operations Technical Services Resources Page 103 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 10 2. Strategy Leads: The table below outlines the proposed assignments and are subject to change. Strategy Lead Personnel Key Technical Personnel Vegetation Management Electric Superintendent Senior Electrical Engineer Enhanced Inspections Electric Superintendent Electrical Technicians Senior Electrical Engineer Electric Superintendent Foreman Electrical Technicians Situational Awareness EU Director Senior Electrical Engineer Electric Superintendent Operational Practices Senior Electrical Engineer Electric Superintendent System Hardening Senior Electrical Engineer Senior Electrical Engineer Electric Superintendent Public Safety & Notification EU Director EU Program Coordinator Management Analyst Reclosing & De-energization Senior Electrical Engineer Senior Electrical Engineer Electric Superintendent Foreman Wildfire Response & Recovery Electric Superintendent COU Fire Chief Senior Electrical Engineer Line Foremen C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS For joint pole fire prevention, UEU takes the lead role and informs the subordinate providers when UEU identifies any compromised poles due to third-party attachments. UEU coordinates with communication and electric infrastructure providers throughout the year when work on the system effects their equipment and identifies safety issues. If UEU staff discovers a facility in need of repair owned by an entity, UEU may issue a notice to repair to the facility owner and work to ensure that necessary repairs are promptly completed. During emergencies, UEU assumes the primary role and informs providers when there is damage or risk to their equipment. D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS Ukiah Valley Fire Authority The Ukiah Valley Fire Authority is the lead agency in cooperation with UEU for implementation of the UEU Wildfire Prevention & Improved communication Program. UVFA is the City’s lead for emergency operations and directs UEU regarding public safety priorities. Page 104 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 11 Ukiah Police Department UEU coordinates with UPD and is subordinate for emergency and public safety issues. UEU will work closely with the UPD for situational awareness and other public safety issues related to this WMP. Ukiah Public Works Department UEU is investigating opportunities to harden the electrical system and increase survivability for traffic control, water and wastewater infrastructures. During wildfires and other public safety events, UEU closely will work with Public Works to ensure water/wastewater facilities and other critical infrastructure have power. These facilities are not only critical for defending the City from wildfire, but are essential for safe repopulation following any disaster. Additionally, the Mendocino Transit Authority (MTA) is a critical operation for evacuations during emergencies and will be part of planning and operational review process. Ukiah Community Services Department UEU is partnered with the COU Community Services Department as part of the UEU Wildfire Prevention Program for fire fuels mitigation as well as other programs and projects. Other COU Departments and Administration UEU, as a member of the City of Ukiah Team, will work to ensure information regarding warnings, alerts, and widespread outages are shared with other departments. The City’s Communications Team will be an integral part of getting information out to the media and public and will be coordinated with either and/or both the City’s Emergency Management Coordinator as well as any Incident Command in place. E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM As a utility department of the COU located in Mendocino County, UEU may participate in various emergency operation centers depending on the situation and lead agency. As a local governmental agency, COU has planning, communication, and coordination obligations pursuant to the California Office of Emergency Services’ Standardized Emergency Management System (“SEMS”) Regulations, adopted in accordance with Government Code section 8607. The SEMS Regulations specify roles, responsibilities, and structures of communications at five different levels: field response, local government, operational area, regional, and state. The COU maintains a EOP that includes UEU. The COU works closely with Mendocino County to coordinate emergency operations, including the Mendocino County Sherriff’s Office of Emergency Services (OES). The Mendocino County Sheriff's Office of Emergency Services (OES) coordinates with Federal, State, and local agencies to prepare, respond, and recover from emergencies and natural disasters. • OES is responsible for maintaining and updating the County Multi Hazard Mitigation Plan, which is an all hazards plan for Mendocino County. Page 105 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 12 • OES also coordinates and maintains the county Emergency Operation Center (EOC). The EOC can be used during a major incident to carry out the principles of emergency preparedness and emergency management between multiple agencies. • The Office of Emergency Services provides technical advice to the Sheriff on local emergency declarations and his direct link to the California Governor's Office of Emergency Services during disasters or any other critical incident. In the event of a major incident OES can work with CAL OES to obtain a Presidential proclamation. • OES works closely with other local agencies assisting them in preparing emergency plans and in disaster training. OES works as a point of contact for local agencies to the California Governor's Office of Emergency Services. Pursuant to this structure, UEU coordinates and communicates with the relevant local, state and Federal agencies. This includes participating in City & County EOC exercises as well as providing annual safety meetings. Pursuant to the Emergency Operations Program, an UEU EOC Liaison will participate in the City or County EOC using the standardized Incident Command System (ICS). 4. WILDFIRE RISK AND RISK DRIVERS A. BACKGROUND Ukiah typically experiences cool, wet winters and hot, dry summers creating extreme fire weather conditions especially from May through October. Daily temperatures during fire seasons (June- October) can be above 90° Fahrenheit with a relative humidity of less than 30%. Typical vegetation within UEU’s service territory include various types of trees including redwood, oak, pine and fir trees as well as annual grasses. Areas of dense brush and annual grasses are present, and result in high fire danger and significant fires especially during wind events. These conditions combine to create extreme fire danger. The risk of catastrophic wildfire in the area increases as the recent trend of drought conditions continue. B. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY In order to ascertain the level of risk to our system, staff looked at our historic outages caused by animals, birds, vegetation, car-pole accidents, and overhead equipment failures as a way to assess wildfire risk. These events were selected because such events can create circumstances such as wire down or sparking that can result in an ignition source. Additionally, UEU will review historic fire records to see if there are other areas of risk that should be addressed. C. SYSTEM AND OPERATIONAL RISK UEU’s designs and constructs its electric facilities to meet or exceed the relevant federal, state, or industry standards. UEU uses the CPUC General Order (GO) 95 as a key industry standard for design and construction standards for overhead electrical facilities and, as such, meets or exceeds all applicable standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the National Electric Safety Code. Page 106 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 13 Risk drivers associated with design, construction, operations, and maintenance, within our 4.3 square mile service territory include CPUC Tier 2 high fire threat areas that account for approximately 10% of UEU’s facilities. D. GEOGRAPHICAL & CLIMATE RISK Within UEU’s service territory and the surrounding areas, the primary risk drivers associated with geography and climate for wildfire are the following: a) Extended drought; b) Vegetation type; c) Vegetation density (especially the West side) d) Weather; e) High winds; f) Terrain; g) Low humidity; h) Changing weather patterns i) Community at risk j) Fire history E. CPUC HIGH FIRE THREAT DISTRICTS UEU will incorporate the California Public Utility Commission’s (CPUC) Fire Threat Map (Exhibit A) into its construction, inspection, maintenance, repair, and clearance practices, where applicable. UEU reviews the CPUC Fire Threat Map annually to identify needed adjustments to hazard threat levels due to changes in urban development and/or vegetation conditions. When adjustments are identified, UEU collaborates with Ukiah Valley Fire Authority and City Departments and CAL FIRE to update the CPUC Fire Threat Map data and UEU’s Fire Threat Map accordingly. The UEU’s Fire Threat Map depicts the highest fire threat known. 5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS A. STRATEGY – VEGETATION MANAGEMENT UEU meets or exceeds the minimum industry standard vegetation management practices. For both transmission and distribution level facilities, UEU meets: (1) GO 95 Rule 35; and (2) the GO 95 Appendix E Guidelines to Rule 35 (See table below). These standards require significantly increased clearances in the High Fire Threat areas. In identified high risk areas that boarder or are close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from bare conductors will be increased to 12’. The recommended time-of-trim guidelines do not establish a mandatory standard, but instead provide useful guidance to utilities. UEU has developed a tree inventory to catalog existing trees and will use specific knowledge of growing conditions and tree species to determine the appropriate time of trim clearance in each circumstance. UEU performs this work with arborists and a contract for tree trimming services as needed. Additionally, vegetation clearing is completed at the base of poles to minimize potential sources of spread. Page 107 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 14 GO 95 Guidelines to Rule 35 The radial clearances shown below are recommended minimum clearances that should be established, at time of trimming, between the vegetation and the energized conductors and associated live parts where practicable. Reasonable vegetation management practices may make it advantageous for the purposes of public safety or service reliability to obtain greater clearances than those listed below to ensure compliance until the next scheduled maintenance. Each utility may determine and apply additional appropriate clearances beyond clearances listed below, which take into consideration various factors, including: line operating voltage, length of span, line sag, planned maintenance cycles, location of vegetation within the span, species type, experience with particular species, vegetation growth rate and characteristics, vegetation management standards and best practices, local climate, elevation, fire risk, and vegetation trimming requirements that are applicable to State Responsibility Area lands pursuant to Public Resource Code Sections 4102 and 4293. Voltage of Lines Radial Clearance of Bare Line Conductors From Tree Branches or Foliage Radial clearances for any conductor of a line operating at 2,400 or more volts, but less than 72,000 volts 4 feet Radial clearances for any conductor of a line operating at 72,000 or more volts, but less than 110,000 volts 6 feet Radial clearances for any conductor of a line operating at 110,000 or more volts, but less than 300,000 volts 10 feet Radial clearances for any conductor of a line operating at 300,000 or more volts 15 feet Page 108 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 15 In addition, UEU Wildfire Prevention Program (Appendix A)will include the following enhancements • No vertical coverage allowed above UEU transmission lines; • Provide vegetation control in a 30-foot perimeter around the Power Plant and substations conductors. • For public land, provide easement clear from ground to sky adjacent to UEU facilities; • Work with adjacent customers to get approval for wider clearance on their land. This could include tall, diseased, leaning trees that appear to be at risk of falling into our lines. • Perform additional vegetation removal for fuels reduction in the easement on an annual rotation to ensure CPUC recommended clearances are maintained based on the fire hazard zone where each transmission and distribution line is located; • Consider undergrounding areas where heritage trees are prevalent. B. STRATEGY - ENHANCED INSPECTIONS Inspection plays an important role in wildfire prevention. UEU currently follows the inspection cycles outlined in California General Order 95 and General Order 128. UEU’s current inspection activities incorporate several components including annual infrared (IR) patrol of overhead lines and substations, inspection of wood poles, 115 KV lines and GIS data collection and sharing. Some of the enhancements UEU has implemented the use of unmanned aerial vehicles with IR capability. The frequency of inspections will be increased in the high fire threat areas and when storms or other disasters have significantly impacted our system. C. STRATEGY - SITUATIONAL AWARENESS Presently UEU is evaluating to upgrade an automated control management system that can be used during outages. UEU is also investigating advanced metering infrastructure (AMI) technology that has the ability to track customer outages as part of an Outage management System. Other efforts will include the following technology in collaboration with Ukiah PD and Ukiah Valley Fire Authority.: • Use unmanned aerial vehicles during high fire threat days for early detection, infrared inspection of hard to reach areas, and other uses in the interest of public safety; • Communication system upgrades for wildfire and disaster response and recovery; D. STRATEGY - OPERATIONAL PRACTICES UEU will operate the system in a manner that will minimize potential wildfire risks including taking all reasonable and practicable actions to minimize the risk of a catastrophic wildfire caused by UEU electric facilities. UEU will take corrective action for deficiencies when the staff witnesses or is notified of improperly install or maintained fire protection measures. In addition to those general principles, several new operational practices will help reduce the risk of wildfire Page 109 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 16 and improve the response time in the event of a fire including: •During high wildfire, threat periods (red flag warnings) perform only essential work and light work that can be completed while performing observations in areas of concern. Staff may be placed at Orchard substation and Mendocino Hydroelectric power plant with an electrical technician or lineman, posting linemen in various parts of the city where the fire danger is higher, and having other field personnel patrolling the city. All personnel will directly report to Fire/Police any hazardous observations. All available UEU Staff placed on standby. •Collect and maintain wildfire and system data necessary for the implementation and evaluation of this Wildfire Mitigation Plan. E. STRATEGY - SYSTEM HARDENING UEU’s electric facilities are designed, constructed, and maintained to meet or exceed the relevant federal, state, or industry standard. UEU treats CPUC General Order (GO) 95 as a key industry standard for design and construction standards for overhead electrical facilities. UEU meets or exceeds all standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the National Electric Safety Code. In addition to standards, UEU develops a 5-year capital improvement plan that is considering some or all of the following: •Addition of remote-controlled field reclosers possibly with arc detection technology; •Clearing poles with operating devices of flammable vegetation around them with a radius of 12’. Perform this for every wood pole with operating devices in the system for resiliency; •Provide or clear additional access paths along power line easements and to ensure access and ability to perform maintenance. •As 115KV transmission poles reach end of useful life for Tier 2 areas, replace with steel poles in kind. •Engineering – Revise construction standards to implement arc suppression components, raptor framing, squirrel guards, tree wire, lightening arresters, and arc suppression fusing. •Create design standards for new equipment for remote controlled reclosers and implement into the SCADA system. •Convert overhead lines to underground as feasible and economic; •Alternative Technologies- UEU will consider the feasibility of implementing alternative technologies, such as wire-break sensing and arc detection technology, as they become available and cost-effective. •Replacement of overhead fuses with current limiting, non-arcing models in Tier 2 areas. F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION The following is part of this WMP is to ensure a high level of communication with the community during high fire threat periods and disasters. •Coordinate with UVFA and UPD through the City’s EOC during emergencies or large Page 110 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 17 scale outages; • Utilize communications protocol with County EOC and/or Health and Human Services for notifications to vulnerable groups by utilizing available resources such as reverse 911, Nixle and other City and County wide notification systems; • Actively update social media using the COU Communications Team. G. STRATEGY - RECLOSING AND DEENERGIZATION Staff is evaluating and designing changes to our protection system so that during fire season circuits that are faulted do not attempt to reclose. UEU is currently in the process of designing and installing reclosers with radio communication to allow for remotely changing the reclose parameters. Currently three recloser locations are planned. We will continue to shut off power when directed to by Ukiah Valley Fire, Police, Cal Fire, or other emergency responding agencies. UEU will not preemptively shut off power during high fire threat periods for the following reasons: • Our service territory is only 4.3 square miles and relatively compact and visible with proper technology; • Turning off the power could put the community at higher risk to wildfire as it could impact water supplies and also create abnormal human activity that could increase opportunity for fire; • We plan to have real-time information from staff located in areas identified as at risk of being subject to extreme weather conditions; • We plan to use system hardening, situational awareness, vegetation management and the other strategies to avoid shutting off power. H. STRATEGY - WILDFIRE RESPONSE & RECOVERY • During a high fire threat event, stage fire protection equipment in a ready status and the COU EOC on standby; • Staff critical assets for coverage and necessary shift changes during fire events; • Wildfire Response: Execute the City’s EOP • The City of Ukiah Electric Utility is a member of the California Utility Emergency Association, which plays a key role in ensuring communications between utilities during emergencies including mutual aid. UEU also participate in the Western Energy Institute’s Western Region Mutual Assistance Agreement, which is a mutual assistance agreement covering utilities across a number of western states. I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM Appendix A J. PROGRAM – UEU Capital Improvement Plan K. PROGRAM – COU EMERGENCY OPERATIONS PLAN Page 111 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 18 6. COMMUNITY OUTREACH AND EDUCATION COU, UVFA, UPD and UEU will maintain a proactive outreach and education strategy to create public awareness of fire threats, fire prevention, and available support during a wildfire or large power outages. Prior to an emergency, communication will include regular messages related to wildfire prevention, such as right-of-way management, tree trimming, line inspection, or other relevant topics. Methods of communication will include newsletters (Power Line Newsletter), website updates, social media posts, and public service announcements. 7. RESTORATION OF SERVICE In the event of a wildfire or other emergency event, UEU will staff up to coordinate activities to restore service. UEU will restore power, following an event, in cooperation with UVFA, UPD, and COU Departments. UEU management will oversee restoration and response activities. In the event that additional staff is needed, UEU may leverage mutual aid agencies, other City of Ukiah staff, and local aid organizations. The utility may also engage contractors on an as-needed basis. The following describes the steps typically taken to begin the restoration process: Assessment. UEU crews must patrol each line segment to determine the extent of damage that has occurred. The patrol involves assessing equipment access issues, any cleanup/debris removal issues and determining personal protective equipment requirements for the crews. UEU works with the local agency in charge of the fire to access impacted areas as soon as the area is deemed safe by fire officials. Planning. After initial assessment, UEU supervisors, managers and engineers meet to plan the needed work. The team will work with system operations to prioritize the restoration efforts, targeting the circuits that serve the most critical infrastructure needs. Mobilize. Based on the size and complexity of the rebuild/restoration efforts, UEU will coordinate the crews and material needs internally if possible. Mutual aid and contractors may be used on an “as needed” basis to provide additional support. Though UEU maintains a material vendor list and has contracts it can draw on for labor and material needs; though in instance of widespread catastrophic damage necessary materials and labor could experience shortages that may delay work. Rebuild. The rebuild effort lead by UEU will commence as soon as areas become safe and accessible. The initial efforts will be to get the lines up and restore the damaged circuits. Depending on the extent of damage, demolition may be performed concurrently or after crews start installing new facilities. UEU will incorporate new materials and technologies as indicated and available. Restore. UEU, mutual aid, or contract crews will restore electric services to homes and businesses as soon as possible after the wildfire. Depending on the extent of damages, residential and business customers may have to perform repairs on their facilities and pass inspections by local agencies Page 112 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 19 prior to having full electric service restored. In most cases, the following restoration priorities will be followed depending on the specific incident and available resources: • Public safety in the affected areas; • Worker safety in performing the restoration work; • Life-support or critical customers; • Critical infrastructure Hospitals, Key medical, City & County facilities and accounts; Sheriff’s Department and jail, City Police and Fire Departments, other key utility facilities (e.g., water, sewage, gas, citywide communications), Incident Command Site or Base Camp, Incident Evacuation Centers, local broadcast and radio Stations, etc.); • Major commercial activities/accounts critical to continuity of community services (e.g., gas stations, food stores, home supply stores, repair shops, eateries and lodging facilities, financial institutions, etc.; • Reduce the total number of customers affected; • Reduce the length of time customers have been without power. In directing restoration efforts to best achieve the above priorities, UEU Operations Group personnel will generally find it most efficient to dedicate restoration resources to the following types of facilities in the following order of priority to optimally restore electric services: • Transmission circuit (115 kV); • Substation and Mendocino Power Plant Facilities; • Distribution circuits (600 Amp -12 kV); • Distribution feeders (200 Amp – 12 kV); • Distribution transformers; • Service lines. 8. EVALUATION OF THE PLAN A. METRICS FOR MEASURING PLAN PERFORMANCE UEU will track two metrics to measure the performance of this Wildfire Mitigation Plan: (1) number of fire ignitions; and (2) wires down within the service territory. Tracking the number of ignitions will assist in establishing if the strategies UEU is using for mitigation are working to decrease ignitions. Measuring the instances of wire down in the service territory will identify trends that could contribute to potential ignitions. Metric 1: Fire Ignitions For purposes of this metric, a fire ignition is defined as follows: a) UEU facility was associated with the fire; b) The fire was self-propagating and of a material other than electrical and/or communication facilities; c) The resulting fire traveled greater than one linear meter from the ignition point; and Page 113 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 20 d)UEU has knowledge that the fire occurred. In future Wildfire Mitigation Plans, UEU will provide the number of fires that occurred that were less than 1 acres in size. Any fires greater than 1 acres will be individually described. UEU has no knowledge of any ignitions that meet the aforementioned criteria. Metric 2: Wires Down The second metric is the number of distribution and transmission wires downed within UEU’s service territory. For purposes of this metric, a wires down event includes any instance where an electric transmission or primary distribution conductor falls to the ground or onto a foreign object. UEU will divide the wires down metric between wires down inside and outside of the High Fire Threat District. UEU will not normalize this metric by excluding unusual events, such as severe storms. Instead, UEU will supplement this metric with a qualitative description of any such unusual events. B. IMPACT OF METRICS ON PLAN In the initial years, UEU anticipates that there will be relatively limited data gathered through these metrics. However, as the data collection history becomes more robust, UEU will be able to identify areas of its operations and service territory that are disproportionately impacted. UEU will then evaluate potential improvements to the plan. C. MONITORING AND AUDITING THE PLAN Review of this WMP will occur annually and any lessons learned will have the highest priority for improving steps in the plan, any reference programs, and the process for implementation. UEU will present this plan to the Ukiah City Council on an annual basis. The comprehensiveness of this WMP will be assessed by and independent evaluator with experience in assessing the safe operation of electrical infrastructure. The independent evaluator shall issue a report that will be presented to the Ukiah City Council and be made available on the City’s Website. D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN UEU staff and qualified external stakeholders are encouraged to identify Wildfire Mitigation Plan deficiencies or potential deficiencies to the Electric Utility Director as soon as possible when observed. The Electric Utility Director shall evaluate each reported deficiency and, if the deficiency is determined to be a valid plan deficiency, it shall be entered into a log with the following information: •Date the deficiency was discovered; •Description of the deficiency; •Source identifying the deficiency (e.g., Internal Audit); •Priority based on deficiency severity; •Assigned corrective action including the date when it must be completed by; •Assigned staff responsible for completing the corrective action; Page 114 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 21 •Date corrective action completed. The Electric Utility Director will go over the log at regularly scheduled Leadership and Supervisor Meetings. E. MONITORING THE EFFECTIVENESS OF INSPECTIONS UEU will perform inspections on either an annual, 5-year or 10-year cycle, based on GO 95 or fire mitigation recommendations. Any areas found that need improvement or appear hazardous will be documented with a work order, given a priority, and the work order will be tracked. When completed the work order will have a close date. The Electric Utility Director will assign qualified internal staff or engage a third party to review and audit the equipment and line inspection programs called out in the Wildfire Mitigation Plan after the completion of the first six months of the plan. The assigned auditor will: •Review records for the inspection programs; •Interview staff performing inspections to assess their knowledge of the inspection programs; •Monitor staff performing inspection activities; •Review deficiencies noted in the programs; •Identify systemic issues or problems; •Note the timeliness of corrective actions; •Pick a random sample of some completed corrective actions and verify the effectiveness of the corrective actions; and •Issue a written report of findings. The Superintendent of Utility Operations will review the audit findings and assign corrective action as applicable. A copy of the audit report will be routed to the Director. 9.INDEPENDENT AUDITOR Public Utilities Code section 8387(c) requires UEU to contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of this Wildfire Mitigation Plan. UEU had the Plan reviewed using Power Engineers in June of 2020 following initial approval of the City Council in November 2019. The report from the independent evaluator is available on UEU’s website. The results of the independent evaluator were presented to the Ukiah City Council at a public meeting on June 17, 2020. Page 115 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 22 Appendix A Ukiah Electric Utility Wildfire Prevention Program 1.Introduction A. Purpose The purpose of the Ukiah Electric Utility (UEU) Wildfire Prevention Program is to establish a framework for the electric utility to conduct an effective, coordinated program to prevent catastrophic impacts to its infrastructure from wildfire. This program is a significant component of the UEU Wildfire Mitigation Plan required by SB901. The Program aims to prevent the start of wildfires from utility operations in and around the City of Ukiah. B. Goals & Objectives a.Prevent electric utility caused wildfire by identifying hazards that pose a potential threat of ignition. b.Prioritize prevention efforts by increasing inspections on overhead lines in tier 2 fire threat areas. c.Improve and increase fuel reduction activities conducted during inspections. d.Develop enhanced inspection techniques using Infrared Technology. e.Develop a drone inspection program for overhead lines. f.Create community awareness for utility wildfire prevention. 2.Strategy/Scope of Work A. Detailed Corrective Maintenance Program Inspections UEU performs a service territory-wide inspection of its electric distribution system on inspection cycles outlined by General Order 95 (GO95) and General Order 128 (GO128). In general, utilities must patrol their systems once a year in urban areas and conduct detailed inspections at a minimum of every three to five years. These inspections help mitigate wildfire risk by providing additional information about the electric distribution system and conditions that could result in ignition. UEU will implement a detailed inspection of facilities in the Tier 2 areas of the City on an annual basis, in late spring, and expanding the inspections to include additional fuels reduction and vegetation management in mid-summer. The following resources will be used to accomplish this: •UEU-CPUC Fire Threat Map •Department Inspection Checklist As part of its efforts to make its electric system more resistant to wildfires, UEU designed and actively maintains a vegetation management program aimed at keeping trees and brush clear of power lines. In areas where current GO95 rules are currently met, UEU is evaluating and assessing areas where vegetation management may need to exceed GO95 requirements, eliminating vegetation overhang near power lines and Page 116 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 23 increasing the clearance distances. In identified high risk areas that boarder or are close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from bare conductors will be increased to 12’. UEU’s strategy for conducting its vegetation management program focuses on annual, routine inspections. In 2020, UEU began an electronic tree database to project growth and cycles of trimming needed to maintain clearances. The database includes information pertaining to the tree including species, height, diameter, growth rate and clearance. This history provides UEU information on trimming cycles and which trees require work annually. UEU’s vegetation management operations are conducted in compliance with the City’s Tree Management Guidelines and the City’s Landmark Tree Program Guidelines and Policies. All debris associated with pruning operations are chipped and recycled. B. UEU piloted a program utilizing infrared (IR) inspections for overhead distribution equipment in 2019 to identify potential issues on electrical equipment and connections that are not identifiable during visual inspections. These issues could potentially lead to wire down or result in ignition sources on the system. The program proved to be extremely successful identifying several instances that would have resulted in significant outage time and lead the Utility to extend the inspections to include underground facilities. Due to the success of the IR Pilot, UEU intends to create a formalized program for periodic IR inspections. The program will include the assembly of a thermography team that will be responsible for performing quality checks on equipment and facilities. These inspections will initially be performed annually in the high fire threat areas. Frequency of these inspections will be evaluated to determine if yearly inspections are warranted. C. UEU has enhanced its existing inspection efforts by implementing and utilizing drones. In spring of 2022, UEU began IR inspections using a drone, providing an up close look at the system infrastructure. This innovative technology is capable of capturing imagery from multiple angles, including above and allows qualified personnel to gain visual perspective that cannot be gained from ground inspections. The images and data obtained by these inspections will be evaluated by engineering staff to assess risk, determine trends and patterns of infractions. Drone technology has the potential to rapidly detect problems before they become a safety issue. D. UEU will coordinate with the City Manager’s office to educate the public on the UEU’s wildfire prevention activities. Dissemination of information will be done through a variety of channels such as UEU’s quarterly newsletter, Facebook and the City’s website. Page 117 of 559 Esri, Garmin, GEBCO, NOAA NGDC, and other contributors State of California - Public Utilities Commission CPUC Fire-Threat Map Adopted by CPUC January 19, 2018 µ0 30 60 90 12015Miles For more information about the data and map depicted, or other mattersrelatedtoUtility wildfiresafety, please contactTerrie Prosper atTerrie.Prosper@cpuc.ca.govBasemap sourced from ESRI(WorldOceans). The data portrayed in the CPUC Fire-Threat Map were developed under Rulemaking 15-05-006,following procedures in Decision (D.) 17-01-009, revised by D.17-06-024, which adopted a work plan forthe development ofa utility HighFire-Threat District (HFTD)forapplicationofenhanced fire safetyregulations.The aforementioned decisionsordered that the HFTD be comprised oftwo individualmapproducts.One ofthose map productsisthisCPUC Fire-Threat Map.TheCPUC Fire-Threat Map depictsareas where enhanced fire safety regulations found in Decision17-12-024 will apply.ThefinalCPUC Fire-Threat Map wassubmitted to theCommission via aTier1Advice Letterthatwasadopted by theCommission'sSafetyand Enforcement Division(SED) with adisposition letteronJanuary19, 2018. Alldataand information portrayed on theCPUC Fire-Threat Mapare fortheexpressed use called out inD.17-12-024, and anyotheruse ofthis maparenot the responsibility or endorsed bytheCommission orit'ssupporting Independent ReviewTeam. Fire-Threat Areas Tier 2 - Elevated Tier 3 - Extreme Counties Page 118 of 559 Ukiah Electric Utility 2019 WILDFIRE MITIGATION PLAN December 4, 2019 Revision 1 - June 17, 2020 Revision 2 – December 16, 2020 Revision 3 – June 15, 2022 Formatted: Left Formatted: Indent: Left: 0.31", Right: 0.3" Formatted: Font: Italic Formatted: Font: Italic ATTACHMENT 2 Page 119 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 2 TABLE OF CONTENTS 1. OVERVIEW - WILDFIRE MITIGATION PLAN ............................................................. 4 A. POLICY STATEMENT .......................................................................................... 4 B. PURPOSE .................................................................................................................... 4 C. ORGANIZATION .................................................................................................. 5 D. DEFINITIONS AND ACRONYMNS …………………………………………... 5 2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN .............................................. 6 A. MINIMIZING SOURCES OF IGNITION ............................................................. 6 B. RESILIENCY OF THE ELECTRIC GRID ............................................................ 6 C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS ................................ 6 D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS ...................... 8 3. ROLES AND RESPONSIBILITIES ................................................................................... 9 A. GOVERNANCE STRUCTURE ............................................................................. 9 B. ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION ........................... 9 C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS ..... 9 D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS ......................... 10 E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM ...... 11 4. WILDFIRE RISK AND RISK DRIVERS ........................................................................ 12 A. BACKGROUND................................................................................................... 12 B. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY ............... 12 C. SYSTEM AND OPERATIONAL RISK .............................................................. 12 D. GEOGRAPHICAL & CLIMATE RISK ............................................................... 13 E. CPUC HIGH FIRE THREAT DISTRICTS .......................................................... 13 5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS ....................................... 13 A. STRATEGY – VEGETATION MANAGEMENT ............................................... 13 B. STRATEGY - ENHANCED INSPECTIONS ...................................................... 15 C. STRATEGY - SITUATIONAL AWARENESS ................................................... 15 D. STRATEGY - OPERATIONAL PRACTICES .................................................... 15 E. STRATEGY - SYSTEM HARDENING .............................................................. 16 F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION .................................. 16 G. STRATEGY - RECLOSING AND DEENERGIZATION ................................... 17 H. STRATEGY - WILDFIRE RESPONSE & RECOVERY .................................... 17 I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM……………….... 17 J. PROGRAM – UEU 5-YEAR CAPITAL IMPROVEMENT PLAN .................... 17 Page 120 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 3 K. PROGRAM – COU EMERGENCY OPERATIONS PLAN ................................ 17 6. COMMUNITY OUTREACH AND EDUCATION ......................................................... 18 7. RESTORATION OF SERVICE ....................................................................................... 18 8. EVALUATION OF THE PLAN ........................................................................................... 19 A. METRICS FOR MEASURING PLAN PERFORMANCE .................................. 19 B. IMPACT OF METRICS ON PLAN ..................................................................... 20 C. MONITORING AND AUDITING THE PLAN ................................................... 20 D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN ............ 21 E. MONITORING THE EFFECTIVENESS OF INSPECTIONS ............................ 21 9. INDEPENDENT AUDITOR ............................................................................................ 21 10. EXHIBITS A. CPUC FIRE THREAT MAP 11.10. APPENDICIES…………………………………………………………………………..22 A. WILDFIRE PREVENTION PROGRAM……………………………………….22 11. EXHIBITS A. CPUC FIRE THREAT MAP Page 121 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 4 1. OVERVIEW A. POLICY STATEMENT Ukiah Electric Utility has been operating its electric system for over one-hundred years. Public and employee safety is paramount in the operation, construction and maintenance of the electric system. Given recent, catastrophic wildfires in California, the state passed Senate Bill (SB) 901 in September 2018. The law requires utilities to prepare wildfire mitigation measures if the utility’s overhead electrical lines and equipment are located in an area that has a significant risk of wildfire resulting from those electrical lines and equipment. The law requires the wildfire mitigation measures to incorporate specific information and procedures and requires the local publicly owned electric utility, before January 1, 2020, and annually thereafter, to prepare a wildfire mitigation plan. Portions of Ukiah Electric Utility’s (UEU) electrical infrastructure is located in and adjacent to California Public Utilities Commission (CPUC) designated Tier 2 wildfire threat areas. UEU’s overarching goal is to provide safe, reliable, and economic electric service to its local community. In order to meet this goal, UEU constructs, maintains, and operates its electrical lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its electrical lines and equipment. B. PURPOSE OF THE WILDFIRE MITIGATION PLAN This Wildfire Mitigation Plan (WMP) describes the range of activities that UEU is taking or considering, to mitigate the threat of power-line ignited wildfires, including its various programs, policies, and procedures. This plan complies with the requirements of Public Utilities Code section 8387 for publicly owned electric utilities to prepare a wildfire mitigation plan by January 1, 2020, and annually thereafter. The Plan will be iterative, promote continuous improvement year-over- year, and represent best efforts to implement industry best practices in a prudent and reasonable manner. UEU is a department within the City of Ukiah. For wildfire prevention and response, UEU is subordinate to the Ukiah Valley Fire Authority (UVFA) and the City of Ukiah Police Department (UPD). The City of Ukiah adopted an Emergency Operations Plan (EOP) in 20212007 and the Building Community Preparedness and Resilience Program in 2019. The UEU Wildfire Mitigation Plan supports the aspirational goals of these plans in the area of Wildland Fire. The objectives of the Plans specifically supported by this UEU Wildfire Mitigation Plan are as follows: 1. Educate the public about wildland fire dangers and the steps that can be taken to prevent or minimize their effects. 2. Maintain Emergency Operations Center for coordination of information and resources. 3. Reduce the potential for destructive actions of the fire should ignition occur, utilizing fire pre- plans, ensuring a properly trained, staffed, and equipped emergency response capability, and timely response to prevent the spread of the fire, minimizing risks to humans and property. Formatted: Not Highlight Page 122 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 5 4. Ensure that adequate resources are available to plan for incidents that may occur in the high fire hazard severity zones within the City of Ukiah. C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN This Wildfire Mitigation Plan includes the following elements: Section 2 - Objectives of the Plan; Section 3 - Roles and responsibilities for carrying out the Plan; Section 4 - Identification of key wildfire risks and risk drivers; Section 5 - Description of wildfire prevention, mitigation, and response strategies and programs; Section 6 - Community outreach and education; Section 7 - Restoration of service following a wildfire; Section 8 - Metrics for evaluating the Performance o f the WMP and identifying areas for improvement; Section 9 - Independent audit of the Plan. D. DEFINITIONS AND ACRONYMNS a. COU or City – City of Ukiah b. CPUC - California Public Utilities Commission is a regulatory agency that regulates privately owned public utilities in California. c. ICS – Incident Command System is a standardized approach to the command, control and coordination of emergency response. d. IR – Infrared technology that uses thermography to recognize hot spots in electrical equipment. e. EOP – Emergency Operations Plan is a City Plan, formerly known as the Multi Hazard Emergency Response Plan that establishes communication, facilitates collaboration and ensures compliance with local, state and federal emergency management agencies. f. LIDAR – Light detection and ranging is a remote sensing technology that uses light in the form of a pulsed laser to measure distances. g. MTA – Mendocino Transit Authority h. OES – Mendocino County Sheriff’s Office of Emergency Services i. SCADA – Supervisory Control and Data Acquisition is a computer system for gathering and analyzing real time data. j. UEU – Ukiah Electric Utility. k. UPD – Ukiah Police Department. l. UVFA – Ukiah Valley Fire Authority. m. WMP – Wildfire Mitigation Plan refers to this plan as ordered by Senate Bill 901. 2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN A. MINIMIZING SOURCES OF IGNITION Page 123 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 6 The primary goal of this WMP is to minimize the probability that UEU’s transmission and distribution system may be the origin or contributing source for the ignition of a fire as well as to protect the system from wildfire damage. UEU is in the process of evaluating prudent and cost-effective improvements to its physical assets, operations, and training to help meet this objective. UEU will implement theose changes consistent with this WMP as staffing and budget allows. B. RESILIENCY OF THE ELECTRIC GRID The secondary goal of this WMP is to improve the resiliency of the electric grid. As part of the development and on-going implementation of this plan, UEU will assess new industry practices and technologies that will reduce the likelihood of an interruption (frequency) in service and improve the restoration of service. Other resiliency efforts include mitigating fire fuels inthat areas that are a threat to our facilities and equipment along with reducing the chance that lives or property will be lost to wildfire. Additionally, improved fire coordination will improve resiliency and help avoid the need for public safety power shut off protocols during high fire threat weather. Fire fuels reduction and improved fire response will be addressed in the UEU Wildfire Prevention Program. that is in development and described in Section 5. C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS 1. Strategies The following strategies are part of this Plan and described in more detail in Section 5. • VEGETATION MANAGEMENT These strategies help to control vegetation near to UEU overhead transmission and distribution lines so they better adhere to clearance specifications. They also include fire fuels mitigation and other work in order to prevent our system from causing a fire and to protect our system from fire. • ENHANCED INSPECTIONS These strategies consist of assessment and diagnostic activities as well as associated corrective actions. The practices in this category aim to ensure all infrastructure is in working condition and vegetation adheres to defined minimum distance specifications. • SITUATIONAL AWARENESS These strategies consist of methods to improve system visualization and awareness of environmental conditions. The practices in this category aim to provide tools to improve the other components of the plan. • OPERATIONAL PRACTICES These strategies consist of proactive, day-to-day actions taken to mitigate wildfire risks. The practices in this category aim to ensure UEU is prepared in high-risk situations, such Page 124 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 7 as dry, windy environmental conditions. • SYSTEM HARDENING These strategies consist of system, equipment, and structure design and technical upgrades. The practices in this category aim to improve system hardening to prevent contact between infrastructure and fuel sources, such as vegetation and animals. It also includes making the system more resilient to wildfire and other disasters. • PUBLIC SAFETY AND NOTIFICATION These strategies will focus on ways to engage the community as partners in preventing and identifying wildfire risk. They include improving outage notification and other items in the interest of public safety. • RECLOSING AND DEENERGIZATION These strategies include discussion of de-energization as well as circuit reclosing. • WILDFIRE RESPONSE & RECOVERY These strategies consist of procedures to react to wildfire or other related emergency conditions. The practices aim to formalize protocols for these situations, so UEU can provide an adequate response and recovery. 2. Programs The strategies above will, as budgetary constraints and staffing permit, be developed and implemented through the following programs that are either active or are being created and coordinated as part of this WMP and are described in more detail in Section 5. • UEU Wildfire Prevention Program - Appendix A • UEU Distribution Capital Improvement Program • COU Emergency Response Plan (EOP) Page 125 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 8 UEU Wildfire Prevention Strategies and Program Matrix Wildfire Prevention Plan (in development) 5-year Capital Improvement Plan COU EOP Vegetation Management x Enhanced Inspections x x Situational Awareness x x Operational Practices x x System Hardening x x Public Safety & Notification x x Reclosing & De-energization x x x Wildfire Response & Recovery x x D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS The final goal for this WMP is to measure the effectiveness of specific wildfire mitigation strategies. UEU will assess the merits of modifications. This plan will also help determine if more cost- effective measures would produce the same or improved results. Page 126 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 9 3. ROLES AND RESPONSIBILITIES A. UEU GOVERNANCE STRUCTURE This WMP is subject to the direct supervision by the Ukiah City Council (Council), and will be implemented by the UEU Director (“Director”). The City of Ukiah, a general law city, has a City Council - manager form of governance. The City Council is the Utility Commission for UEU. B. ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION Executive Level Responsibility: The Director will oversee implementation and ensure that staff follow procedures and protocols. The Assistant Director will manage the execution of performance monitoring. This includes providing guidance to staff and leading the development of reports. The staff responsible for each metric area will aggregate relevant metrics at the direction of the Assistant Director. 1. Program Owners: The table below outlines the current assignments and are subject to change. Program Owner UEU Wildfire Prevention Program COU Fire Marshal’s Office and UEU Director UEU Distribution Capital Improvement Program UEU Assistant Director UEU COU EOP UEU Assistant DirectorCOU Office of Emergency Management Coordinator Ukiah City Council City Attorney City Manager UEU Director Utility Operations Technical Services Resources Formatted Table Page 127 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 10 2. Strategy Leads: The table below outlines the proposed assignments and are subject to change. Strategy Lead Personnel Key Technical Personnel Vegetation Management Electric Superintendent Senior Electrical Engineer Enhanced Inspections Electric Superintendent Electrical Technicians Senior Electrical Engineer Electric Superintendent Foreman Electrical Technicians Situational Awareness EU Director Senior Electrical Engineer Electric Superintendent Operational Practices Senior Electrical Engineer Assist. Electric Utility Director Senior Electrical Engineer Electric Superintendent System Hardening Assist. Electric Utility DirectorSenior Electrical Engineer Senior Electrical Engineer Electric Superintendent Public Safety & Notification EU Director EU Program Coordinator Management Analyst Reclosing & De-energization Assist. Electric Utility DirectorSenior Electrical Engineer Senior Electrical Engineer Electric Superintendent Foreman Wildfire Response & Recovery Electric Superintendent COU Fire Chief Senior Electrical Engineer Line Foremen C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS For joint pole fire prevention, UEU takes the lead role and informs the subordinate providers when UEU identifies any compromised poles due to third-party attachments. UEU coordinates with communication and electric infrastructure providers throughout the year when work on the system effects their equipment and identifies safety issues. If UEU staff discovers a facility in need of repair owned by an entity, UEU may issue a notice to repair to the facility owner and work to ensure that necessary repairs are promptly completed. During emergencies, UEU assumes the primary role and informs providers when there is damage or risk to their equipment. D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS Ukiah Valley Fire Authority The Ukiah Valley Fire Authority is the lead agency in cooperation with UEU for implementation of the UEU Wildfire Prevention & Improved communication Program. UVFA is the City’s lead for emergency operations and directs UEU regarding public safety priorities. Formatted Table Formatted: Condensed by 0.05 pt Page 128 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 11 Ukiah Police Department UEU coordinates with UPD and is subordinate for emergency and public safety issues. UEU will work closely with the UPD for situational awareness and other public safety issues related to this WMP. Ukiah Public Works Department UEU is investigating opportunities to harden the electrical system and increase survivability for traffic control, water and wastewater infrastructures. During wildfires and other public safety events, UEU closely will work with Public Works to ensure water/wastewater facilities and other critical infrastructure have power. These facilities are not only critical for defending the City from wildfire, but are essential for safe repopulation following any disaster. Additionally, the Mendocino Transit Authority (MTA) is a critical operation for evacuations during emergencies and will be part of planning and operational reviews process. Ukiah Community Services Department UEU is partnered with the COU Community Services Department as part of the UEU Wildfire Prevention Program for fire fuels mitigation as well as other programs and projects. Other COU Departments and Administration UEU, as a member of the City of Ukiah Team, will work to ensure information regarding warnings, alerts, and widespread outages are shared with other departments. The City’s Communications Team will be an integral part of getting information out to the media and public and will be coordinated with either and/or both the City’s EOC Emergency Management Coordinator as well as any Incident Command in place. E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM As a utility department of the COU located in Mendocino County, UEU may participate in various emergency operation centers depending on the situation and lead agency. As a local governmental agency, COU has planning, communication, and coordination obligations pursuant to the California Office of Emergency Services’ Standardized Emergency Management System (“SEMS”) Regulations, adopted in accordance with Government Code section 8607. The SEMS Regulations specify roles, responsibilities, and structures of communications at five different levels: field response, local government, operational area, regional, and state. The COU maintains a EOP that includes UEU. The COU works closely with Mendocino County to coordinate emergency operations, including the Mendocino County Sherriff’s Office of Emergency Services (OES). The Mendocino County Sheriff's Office of Emergency Services (OES) coordinates with Federal, State, and local agencies to prepare, respond, and recover from emergencies and natural disasters. • OES is responsible for maintaining and updating the County Multi Hazard Mitigation Plan, which is an all hazards plan for Mendocino County. Page 129 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 12 • OES also coordinates and maintains the county Emergency Operation Center (EOC). The EOC can be used during a major incident to carry out the principles of emergency preparedness and emergency management between multiple agencies. • The Office of Emergency Services provides technical advice to the Sheriff on local emergency declarations and his direct link to the California Governor's Office of Emergency Services during disasters or any other critical incident. In the event of a major incident OES can work with CAL OES to obtain a Presidential proclamation. • OES works closely with other local agencies assisting them in preparing emergency plans and in disaster training. OES works as a point of contact for local agencies to the California Governor's Office of Emergency Services. Pursuant to this structure, UEU coordinates and communicates with the relevant local, state and Federal agencies. This includes participating in City & County EOC exercises as well as providing annual safety meetings. Pursuant to the Emergency Operations Program, an UEU EOC Liaison will participate in the City or County EOC using the standardized Incident Command System (ICS). 4. WILDFIRE RISK AND RISK DRIVERS A. BACKGROUND Ukiah typically experiences cool, wet winters and hot, dry summers creating extreme fire weather conditions especially from May through October. Daily temperatures during fire seasons (June- October) can be above 90° Fahrenheit with a relative humidity of less than 30%. Typical vegetation within UEU’s service territory include various types of trees including redwood, oak, pine and fir trees as well as annual grasses. Areas of dense brush and annual grasses are present, and result in high fire danger and significant fires especially during wind events. These conditions combine to create extreme fire danger. The risk of catastrophic wildfire in the area rises increases as the recent trend of drought conditions increases continue. B. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY In order to ascertain the level of risk to our system, staff looked at our historic outages caused by animals, birds, vegetation, car-pole accidents, and overhead equipment failures as a way to assess wildfire risk. These events were selected because such events can create circumstances such as wire down or sparking that can result in an ignition source. Additionally, UEU will review historic fire records to see if there are other areas of risk that should be addressed. C. SYSTEM AND OPERATIONAL RISK UEU’s designs and constructs its electric facilities to meet or exceed the relevant federal, state, or industry standards. UEU uses the CPUC General Order (GO) 95 as a key industry standard for design and construction standards for overhead electrical facilities and, as such, meets or exceeds all applicable standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the National Electric Safety Code. Page 130 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 13 Risk drivers associated with design, construction, operations, and maintenance, within our 4.3 square mile service territory include CPUC Tier 2 high fire threat areas that account for approximately 10% of UEU’s facilities. D. GEOGRAPHICAL & CLIMATE RISK Within UEU’s service territory and the surrounding areas, the primary risk drivers associated with geography and climate for wildfire are the following: a)Extended drought; b)Vegetation type; c)Vegetation density (especially the West side) d)Weather; e)High winds; f)Terrain; g)Low humidity; h)Changing weather patterns i)Community at risk j)Fire history E. CPUC HIGH FIRE THREAT DISTRICTS UEU will incorporate the California Public Utility Commission’s (CPUC) Fire Threat Map (Exhibit A) into its construction, inspection, maintenance, repair, and clearance practices, where applicable. UEU reviews the CPUC Fire Threat Map annually to identify needed adjustments to hazard threat levels due to changes in urban development and/or vegetation conditions. When adjustments are identified, UEU collaborates with Ukiah Valley Fire Authority and City Departments and CAL FIRE to update the CPUC Fire Threat Map data and UEU’s Fire Threat Map accordingly. The UEU’s Fire Threat Map depicts the highest fire threat known. 5.WILDFIRE PREVENTION STRATEGY AND PROGRAMS A.STRATEGY – VEGETATION MANAGEMENT UEU meets or exceeds the minimum industry standard vegetation management practices. For both transmission and distribution level facilities, UEU meets: (1) GO 95 Rule 35; and (2) the GO 95 Appendix E Guidelines to Rule 35 (See table below). These standards require significantly increased clearances in the High Fire Threat areas. In identified high risk areas that border or are close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from bare conductors will be increased to 12’. The recommended time-of-trim guidelines do not establish a mandatory standard, but instead provide useful guidance to utilities. UEU has developed a tree inventory to catalog existing trees and will use specific knowledge of growing conditions and tree species to determine the appropriate time of trim clearance in each circumstance. UEU performs this work with arborists and a contract for tree trimming services as needed. Additionally, vegetation clearing is completed at the base of poles to minimize potential sources of spread. Page 131 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 14 GO 95 Guidelines to Rule 35 The radial clearances shown below are recommended minimum clearances that should be established, at time of trimming, between the vegetation and the energized conductors and associated live parts where practicable. Reasonable vegetation management practices may make it advantageous for the purposes of public safety or service reliability to obtain greater clearances than those listed below to ensure compliance until the next scheduled maintenance. Each utility may determine and apply additional appropriate clearances beyond clearances listed below, which take into consideration various factors, including: line operating voltage, length of span, line sag, planned maintenance cycles, location of vegetation within the span, species type, experience with particular species, vegetation growth rate and characteristics, vegetation management standards and best practices, local climate, elevation, fire risk, and vegetation trimming requirements that are applicable to State Responsibility Area lands pursuant to Public Resource Code Sections 4102 and 4293. Voltage of Lines Radial Clearance of Bare Line Conductors From Tree Branches or Foliage Radial clearances for any conductor of a line operating at 2,400 or more volts, but less than 72,000 volts 4 feet Radial clearances for any conductor of a line operating at 72,000 or more volts, but less than 110,000 volts 6 feet Radial clearances for any conductor of a line operating at 110,000 or more volts, but less than 300,000 volts 10 feet Radial clearances for any conductor of a line operating at 300,000 or more volts 15 feet Page 132 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 15 In addition, UEU Wildfire Prevention Program (in development)(Appendix A) will include the following enhancements • No vertical coverage allowed above UEU transmission lines; • Provide vegetation control in a 30-foot perimeter around the Power Plant and substations conductors. • For public land, provide easement clear from ground to sky adjacent to UEU facilities; • Work with adjacent customers to get approval for wider clearance on their land. This could include tall, diseased, leaning trees that appear to be at risk of falling into our lines. • Perform additional vegetation removal for fuels reduction in the easement on an annual rotation to ensure CPUC recommended clearances are maintained based on the fire hazard zone where each transmission and distribution line is located; • Consider undergrounding areas where heritage trees are prevalent. B. STRATEGY - ENHANCED INSPECTIONS Inspection plays an important role in wildfire prevention. UEU currently follows the inspection cycles outlined in California General Order 95 and General Order 128. UEU’s current inspection activities incorporate several components including annual infrared (IR) patrol of overhead lines and substations, inspection of wood poles, 115 KV lines and GIS data collection and sharing. Some of the enhancements UEU will be exploring includehas implemented the use of unmanned aerial vehicles with IR and possibly LIDAR (light detection and ranging) capability. The frequency of inspections will be increased in the high fire threat areas and when storms or other disasters have significantly impacted our system. C. STRATEGY - SITUATIONAL AWARENESS Presently UEU is evaluating to upgrade an automated control management system that can be used during outages. UEU is also investigating advanced metering infrastructure (AMI) technology that has the ability to track customer outages as part of an Outage management System. Other efforts will include the following technology in collaboration with Ukiah PD and Ukiah Valley Fire Authority.: • Use unmanned aerial vehicles during high fire threat days for early detection, infrared inspection of hard to reach areas, and other uses in the interest of public safety; • Communication system upgrades for wildfire and disaster response and recovery; D. STRATEGY - OPERATIONAL PRACTICES UEU will operate the system in a manner that will minimize potential wildfire risks including taking all reasonable and practicable actions to minimize the risk of a catastrophic wildfire caused by UEU electric facilities. UEU will take corrective action for deficiencies when the staff witnesses or is notified of improperly install or maintained fire protection measures. In addition Page 133 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 16 to those general principles, several new operational practices will help reduce the risk of wildfire and improve the response time in the event of a fire including: • During high wildfire, threat periods (red flag warnings) perform only essential work and light work that can be completed while performing observations in areas of concern. Staff may be placed at Orchard substation and Mendocino Hydroelectric power plant with an electrical technician or lineman, posting linemen in various parts of the city where the fire danger is higher, and having other field personnel patrolling the city. All personnel will directly report to Fire/Police any hazardous observations. All available UEU Staff placed on standby. • Collect and maintain wildfire and system data necessary for the implementation and evaluation of this Wildfire Mitigation Plan. E. STRATEGY - SYSTEM HARDENING UEU’s electric facilities are designed, constructed, and maintained to meet or exceed the relevant federal, state, or industry standard. UEU treats CPUC General Order (GO) 95 as a key industry standard for design and construction standards for overhead electrical facilities. UEU meets or exceeds all standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the National Electric Safety Code. In addition to standards, UEU develops a 5-year capital improvement plan that is considering some or all of the following: • Addition of remote-controlled field reclosers possibly with arc detection technology; • Clearing pPoles with operating devices are cleared of flammable vegetation around them with a radius of 120’. Perform this for every wood pole with operating devices in the system for resiliency; • Provide or clear additional access paths along power line easements and to ensure access and ability to perform maintenance. • As 115KV transmission poles reach end of useful life for Tier 2 areas, replace with steel poles in kind. • Engineering – Revise construction standards to implement arc suppression components, raptor framing, squirrel guards, tree wire, lightening arresters, and arc suppression fusing. • Create design standards for new equipment for remote controlled reclosers and implement into the SCADA system. • Convert overhead lines to underground as feasible and economic; • Alternative Technologies- UEU will consider the feasibility of implementing alternative technologies, such as wire-break sensing and arc detection technology, as they become available and cost-effective. • Replacement of overhead fuses with current limiting, non-arcing models in Tier 2 areas. F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION The following is part of this WMP is to ensure a high level of communication with the community during high fire threat periods and disasters. Page 134 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 17 • Coordinate with UVFA and UPD through the City’s EOC during emergencies or large scale outages; • Utilize communications protocol with County EOC and/or Health and Human Services for notifications to vulnerable groups by utilizing available resources such as reverse 911, Nixle and other City and County wide notification systems; • Actively update social media using the COU Communications Team.; G. STRATEGY - RECLOSING AND DEENERGIZATION Staff is evaluating and designing changes to our protection system so that during fire season circuits that are faulted do not attempt to reclose. UEU is currently in the process of designing and installing reclosers with radio commun ication to allow for remotely changing the reclose parameters. Currently three recloser locations are planned. We will continue to shut off power when directed to by Ukiah Valley Fire, Police, Cal Fire, or other emergency responding agencies. We UEU will not preemptively shut off power during high fire threat periods for the following reasons: • Our service territory is only 4.3 square miles and relatively compact and visible with proper technology; • Turning off the power could put the community at higher risk to wildfire as it could impact water supplies and also create abnormal human activity that could increase opportunity for fire; • We plan to have real-time information from staff located in areas identified as at risk of being subject to extreme weather conditions; • We plan to use system hardening, situational awareness, vegetation management and the other strategies to avoid shutting off power. H. STRATEGY - WILDFIRE RESPONSE & RECOVERY • During a high fire threat event, stage fire protection equipment in a ready status and the COU EOCP on standby; • Staff critical assets for coverage and necessary shift changes during fire events; • Wildfire Response: Execute the City’s EOP • The City of Ukiah Electric Utility is a member of the California Utility Emergency Association, which plays a key role in ensuring communications between utilities during emergencies including mutual aid. UEU also participate in the Western Energy Institute’s Western Region Mutual Assistance Agreement, which is a mutual assistance agreement covering utilities across a number of western states. I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM Appendix A J. PROGRAM – UEU Capital Improvement Plan K. PROGRAM – COU EMERGENCY OPERATIONS PLAN Page 135 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 18 6. COMMUNITY OUTREACH AND EDUCATION COU, UVFA, UPD and UEU will maintain a proactive outreach and education strategy to create public awareness of fire threats, fire prevention, and available support during a wildfire or large power outages. Prior to an emergency, communication will include regular messages related to wildfire prevention, such as right-of-way management, tree trimming, line inspection, or other relevant topics. Methods of communication will include newsletters (Power Line Newsletter), website updates, social media posts, and public service announcements. 7. RESTORATION OF SERVICE In the event of a wildfire or other emergency event, UEU will staff up to coordinate activities to restore service. UEU will restore power, following an event, in cooperation with UVFA, UPD, and COU Departments. UEU management will oversee restoration and response activities. In the event that additional staff is needed, UEU may leverage mutual aid agencies, other City of Ukiah staff, and local aid organizations. The utility may also engage contractors on an as-needed basis. The following describes the steps typically taken to begin the restoration process: Assessment. UEU crews must patrol each line segment to determine the extent of damage that has occurred. The patrol involves assessing equipment access issues, any cleanup/debris removal issues and determining personal protective equipment requirements for the crews. UEU works with the local agency in charge of the fire to access impacted areas as soon as the area is deemed safe by fire officials. Planning. After initial assessment, UEU supervisors, managers and engineers meet to plan the needed work. The team will work with system operations to prioritize the restoration efforts, targeting the circuits that serve the most critical infrastructure needs. Mobilize. Based on the size and complexity of the rebuild/restoration efforts, UEU will coordinate the crews and material needs internally if possible. Mutual aid and contractors may be used on an “as needed” basis to provide additional support. Though UEU maintains a material vendor list and has contracts it can draw on for labor and material needs; though in instance of widespread catastrophic damage necessary materials and labor could experience shortages that may delay work. Rebuild. The rebuild effort lead by UEU will commence as soon as areas become safe and accessible. The initial efforts will be to get the lines up and restore the damaged circuits. Depending on the extent of damage, demolition may be performed concurrently or after crews start installing new facilities. UEU will incorporate new materials and technologies as indicated and available. Restore. UEU, mutual aid, or contract crews will restore electric services to homes and businesses as soon as possible after the wildfire. Depending on the extent of damages, residential and business customers may have to perform repairs on their facilities and pass inspections by local agencies Page 136 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 19 prior to having full electric service restored. In most cases, the following restoration priorities will be followed depending on the specific incident and available resources: • Public safety in the affected areas; • Worker safety in performing the restoration work; • Life-support or critical customers; • Critical infrastructure Hospitals, Key medical, City & County facilities and accounts; Sheriff’s Department and jail, City Police and Fire Departments, other key utility facilities (e.g., water, sewage, gas, citywide communications), Incident Command Site or Base Camp, Incident Evacuation Centers, local broadcast and radio Stations, etc.); • Major commercial activities/accounts critical to continuity of community services (e.g., gas stations, food stores, home supply stores, repair shops, eateries and lodging facilities, financial institutions, etc.; • Reduce the total number of customers affected; • Reduce the length of time customers have been without power. In directing restoration efforts to best achieve the above priorities, UEU Operations Group personnel will generally find it most efficient to dedicate restoration resources to the following types of facilities in the following order of priority to optimally restore electric services: • Transmission circuit (115 kV); • Substation and Mendocino Power Plant Facilities; • Distribution circuits (600 Amp -12 kV); • Distribution feeders (200 Amp – 12 kV); • Distribution transformers; • Service lines. 8. EVALUATION OF THE PLAN A. METRICS FOR MEASURING PLAN PERFORMANCE UEU will track two metrics to measure the performance of this Wildfire Mitigation Plan: (1) number of fire ignitions; and (2) wires down within the service territory. Tracking the number of ignitions will assist in establishing if the strategies UEU is using for mitigation are working to decrease ignitions. Measuring the instances of wire down in the service territory will identify trends that could contribute to potential ignitions. Metric 1: Fire Ignitions For purposes of this metric, a fire ignition is defined as follows: a) UEU facility was associated with the fire; b) The fire was self-propagating and of a material other than electrical and/or communication facilities; c) The resulting fire traveled greater than one linear meter from the ignition point; and Page 137 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 20 d) UEU has knowledge that the fire occurred. In future Wildfire Mitigation Plans, UEU will provide the number of fires that occurred that were less than 1 acres in size. Any fires greater than 1 acres will be individually described. UEU has no knowledge of any ignitions that meet the aforementioned criteria. Metric 2: Wires Down The second metric is the number of distribution and transmission wires downed within UEU’s service territory. For purposes of this metric, a wires down event includes any instance where an electric transmission or primary distribution conductor falls to the ground or onto a foreign object. UEU will divide the wires down metric between wires down inside and outside of the High Fire Threat District. UEU will not normalize this metric by excluding unusual events, such as severe storms. Instead, UEU will supplement this metric with a qualitative description of any such unusual events. B. IMPACT OF METRICS ON PLAN In the initial years, UEU anticipates that there will be relatively limited data gathered through these metrics. However, as the data collection history becomes more robust, UEU will be able to identify areas of its operations and service territory that are disproportionately impacted. UEU will then evaluate potential improvements to the plan. C. MONITORING AND AUDITING THE PLAN Review of this WMP will occur annually and any lessons learned will have the highest priority for improving steps in the plan, any reference programs, and the process for implementation. UEU will present this plan to the Ukiah City Council on an annual basis. The comprehensiveness of this WMP will be assessed by and independent evaluator with experience in assessing the safe operation of electrical infrastructure. The independent evaluator shall issue a report that will be presented to the Ukiah City Council and be made available on the City’s Website. D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN UEU staff and qualified external stakeholders are encouraged to identify Wildfire Mitigation Plan deficiencies or potential deficiencies to the Assistant Electric Utility Director as soon as possible when observed. The Assistant Electric Utility Director shall evaluate each reported deficiency and, if the deficiency is determined to be a valid plan deficiency, it shall be entered into a log with the following information: • Date the deficiency was discovered; • Description of the deficiency; • Source identifying the deficiency (e.g., Internal Audit); • Priority based on deficiency severity; • Assigned corrective action including the date when it must be completed by; • Assigned staff responsible for completing the corrective action; Page 138 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 21 • Date corrective action completed. The Assistant Electric Utility Director will go over the log at regularly scheduled Leadership and Supervisor Meetings. E. MONITORING THE EFFECTIVENESS OF INSPECTIONS UEU will perform inspections on either an annual, 5-year or 10 year10-year cycle, based on GO 95 or fire mitigation recommendations. Any areas found that need improvement or appear hazardous will be documented with a work order, given a priority, and the work order will be tracked. When completed the work order will have a close date. The Assistant Electric Utility Director will assign qualified internal staff or engage a third party to review and audit the equipment and line inspection programs called out in the Wildfire Mitigation Plan after the completion of the first six months of the plan. The assigned auditor will: • Review records for the inspection programs; • Interview staff performing inspections to assess their knowledge of the inspection programs; • Monitor staff performing inspection activities; • Review deficiencies noted in the programs; • Identify systemic issues or problems; • Note the timeliness of corrective actions; • Pick a random sample of some completed corrective actions and verify the effectiveness of the corrective actions; and • Issue a written report of findings. The Assistant Director Superintendent of Utility Operations will review the audit findings and assign corrective action as applicable. A copy of the audit report will be routed to the Director. 9. INDEPENDENT AUDITOR Public Utilities Code section 8387(c) requires UEU to contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of this Wildfire Mitigation Plan. UEU will have the Plan reviewed using a contract through the Northern California Power Agency following the initial approval of the City Councilhad the Plan reviewed using Power Engineers in June of 2020 following initial approval of the City Council in November 2019. The report from the independent evaluator will beis available on UEU’s website. The auditor will present the report and findingsresults of the independent evaluator were presented to the Ukiah City Council at a public meeting on June 17, 2020. Appendix A Page 139 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 22 Ukiah Electric Utility Wildfire Prevention Program 1.Introduction A. Purpose The purpose of the Ukiah Electric Utility (UEU) Wildfire Prevention Program is to establish a framework for the electric utility to conduct an effective, coordinated program to prevent catastrophic impacts to its infrastructure from wildfire. This program is a significant component of the UEU Wildfire Mitigation Plan required by SB901. The Program aims to prevent the start of wildfires from utility operations in and around the City of Ukiah. B. Goals & Objectives a.Prevent electric utility caused wildfire by identifying hazards that pose a potential threat of ignition. b.Prioritize prevention efforts by increasing inspections on overhead lines in tier 2 fire threat areas. c.Improve and increase fuel reduction activities conducted during inspections. d.Develop enhanced inspection techniques using Infrared Technology. e.Develop a drone inspection program for overhead lines. f.Create community awareness for utility wildfire prevention. 2.Strategy/Scope of Work A. Detailed Corrective Maintenance Program Inspections UEU performs a service territory-wide inspection of its electric distribution system on inspection cycles outlined by General Order 95 (GO95) and General Order 128 (GO128). In general, utilities must patrol their systems once a year in urban areas and conduct detailed inspections at a minimum of every three to five years. These inspections help mitigate wildfire risk by providing additional information about the electric distribution system and conditions that could result in ignition. UEU will implement a detailed inspection of facilities in the Tier 2 areas of the City on an annual basis, in late spring, and expanding the inspections to include additional fuels reduction and vegetation management in mid-summer. The following resources will be used to accomplish this: •UEU-CPUC Fire Threat Map •Department Inspection Checklist As part of its efforts to make its electric system more resistant to wildfires, UEU designed and actively maintains a vegetation management program aimed at keeping trees and brush clear of power lines. In areas where current GO95 rules are currently met, UEU is evaluating and assessing areas where vegetation management may need to exceed GO95 requirements, eliminating vegetation overhang near power lines and increasing the clearance distances. In identified high risk areas that border or are Page 140 of 559 2019 UEU Wildfire Mitigation Plan Revision 2 December 16, 2020 23 close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from bare conductors will be increased to 12’. UEU’s strategy for conducting its vegetation management program focuses on annual, routine inspections. In 2020, UEU began an electronic tree database to project growth and cycles of trimming needed to maintain clearances. The database includes information pertaining to the tree including species, height, diameter, growth rate and clearance. This history provides UEU information on trimming cycles and which trees require work annually. UEU’s vegetation management operations are conducted in compliance with the City’s Tree Management Guidelines and the City’s Landmark Tree Program Guidelines and Policies. All debris associated with pruning operations are chipped and recycled. B. UEU piloted a program utilizing infrared (IR) inspections for overhead distribution equipment in 2019 to identify potential issues on electrical equipment and connections that are not identifiable during visual inspections. These issues could potentially lead to wire down or result in ignition sources on the system. The program proved to be extremely successful identifying several instances that would have resulted in significant outage time and lead the Utility to extend the inspections to include underground facilities. Due to the success of the IR Pilot, UEU intends to create a formalized program for periodic IR inspections. The program will include the assembly of a thermography team that will be responsible for performing quality checks on equipment and facilities. These inspections will initially be performed annually in the high fire threat areas. Frequency of these inspections will be evaluated to determine if yearly inspections are warranted. C. UEU has enhanced its existing inspection efforts by implementing and utilizing drones. In spring of 2022, UEU began IR inspections using a drone, providing an up close look at the system infrastructure. This innovative technology is capable of capturing imagery from multiple angles, including above and allows qualified personnel to gain visual perspective that cannot be gained from ground inspections. The images and data obtained by these inspections will be evaluated by engineering staff to assess risk, determine trends and patterns of infractions. Drone technology has the potential to rapidly detect problems before they become a safety issue. D. UEU will coordinate with the City Manager’s office to educate the public on the UEU’s wildfire prevention activities. Dissemination of information will be done through a variety of channels such as UEU’s quarterly newsletter, Facebook and the City’s website. Formatted: Indent: Left: 0" Page 141 of 559 Esri, Garmin, GEBCO, NOAA NGDC, and other contributors State of California - Public Utilities Commission CPUC Fire-Threat Map Adopted by CPUC January 19, 2018 µ0 30 60 90 12015Miles For more information about the data and map depicted, or other matters related to Utility wildfire safety, please contact Terrie Prosper at Terrie.Prosper@cpuc.ca.govBasemap sourced from ESRI (World Oceans). The data portrayed in the CPUC Fire-Threat Map were developed under Rulemaking 15-05-006,following procedures in Decision (D.) 17-01-009, revised by D.17-06-024, which adopted a work plan forthe development of a utility High Fire-Threat District (HFTD) for application of enhanced fire safetyregulations. The aforementioned decisions ordered that the HFTD be comprised of two individual mapproducts. One of those map products is this CPUC Fire-Threat Map. The CPUC Fire-Threat Map depictsareas where enhanced fire safety regulations found in Decision 17-12-024 will apply. The final CPUC Fire-Threat Map was submitted to the Commission via a Tier 1 Advice Letter that was adopted by theCommission's Safety and Enforcement Division (SED) with a disposition letter on January 19, 2018. Alldata and information portrayed on the CPUC Fire-Threat Map are for the expressed use called out inD.17-12-024, and any other use of this map are not the responsibility or endorsed by the Commission orit's supporting Independent Review Team. Fire-Threat Areas Tier 2 - Elevated Tier 3 - Extreme Counties Page 142 of 559 Page 1 of 1 Agenda Item No: 7.e. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1751 AGENDA SUMMARY REPORT SUBJECT: Notification of Publishing Services Agreement by Ukiah Daily Journal for Fiscal Year 2022/2023, in the Amount of $6.25 per Column Inch for the First Insertion and $4.26 per Column Inch for Each Subsequent Insertion of the Same Advertisement. DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Consent Calendar ATTACHMENTS: 1. Legal contract-City of Ukiah eff 2022-2023 Summary: Council is given the notification of the 2022/2023 legal publishing service rates from the Ukiah Daily Journal. Background: As the Ukiah Daily Journal is the only newspaper that qualifies for the designation as “a newspaper having general circulation” in Ukiah, a formal process requesting bids for legal publishing services was not used. Discussion: The Ukiah Daily Journal submitted a letter outlining its proposed 2022/2023 fiscal year contract rates for legal advertising with the City of Ukiah (Attachment #1). There is no increase from the 2021/2022 rates. The proposal is $6.25 per column inch for the first insertion, and $4.26 per column inch for each subsequent insertion for the same advertisement, remaining the same as the last ten years. Upon approval by the City Council, Staff will issue a Purchase Order to the Ukiah Daily Journal for legal advertising costs. Recommended Action: Receive and approve notification/agreement of the legal publishing services of Ukiah Daily Journal for fiscal year 2022/2023, in the amount of $6.25 per column inch for the first insertion, and $4.26 per column inch for each subsequent insertion for the same advertisement. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: 20012500.52150: $5,000 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: UDJ Page 143 of 559 June 8, 2022 Kristine Lawler City of Ukiah 463-6213 Ukiah, California 95482 Dear Kristine Lawler, This letter serves as our proposed rate structure between the Ukiah Daily Journal and the City of Ukiah for legal advertising for the period of July 1, 2022 to June 30, 2023. The Legal Advertising rates for the City of Ukiah will remain the same, as the past several years, at $6.25 per column inch for the first insertion and $4.26 per column inch for each subsequent insertion of the same advertisement. In addition to the following guidelines, all contract terms, conditions and general information specified on The Ukiah Daily Journal’s current rate card (available online) apply to this agreement between The Ukiah Daily Journal and the City of Ukiah: Errors and omissions: The Ukiah Daily Journal is liable only for the cost of the space containing an error and is not responsible for costs associated with omissions. Legal ads received and published after established deadlines will not be eligible for credit or a re-run in case of error. During future PG&E power shutdown events; or shelter-in-place orders that impact either Lake County or Mendocino county, legal ad deadlines will be a week in advance. Copy Acceptance: copy for legal ads will be accepted from printed copy, via email (as a text attachment only), and on a CD (in text format only) if too large to email. Proofs will be made available for copy received before deadline upon request. Second requests for tear sheets after 30 days from publication are to be provided by electronic means (adobe PDF format). These may incur an additional charge of $5 per request. Requests for ads to run after published deadline will be considered as space and time allows, with no guarantee of publication. Cancellations: Ads canceled after published deadlines will incur a 25% cancellation penalty, if indeed we have not printed said ad, in those cases the charges will stand. Advertiser must notify The Ukiah Daily Journal within 30 days of receipt of bill of any discrepancies. The bill will be due in full 15 days upon receipt. Finance charges will not be waived for amounts due over 120 days. Any previous contracted terms expire 30 days after the date of this notice. Thank you, Kevin McConnell Publisher The Ukiah Daily Journal Mendocino County’s Local newspaper The Ukiah Daily Journal 617 S. State St. Ukiah, CA. 95482 ATTACHMENT 1 Page 144 of 559 Page 1 of 2 Agenda Item No: 7.f. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1754 AGENDA SUMMARY REPORT SUBJECT: Requesting Council to Reject All Proposals Received and Reinitiate A Request for Proposal Process for the Replacement of the Todd Grove Park Large Playground. DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director PRESENTER: Neil Davis, Community Services Director ATTACHMENTS: 1. Miracle_ToddGrovePark-RFP-FINAL-MPI 2. SimpsonRFP 3. ParkPlanetRFP Summary: Council will consider Staff's request to reject all proposals received and direct staff to reinitiate a Request for Proposal process for the replacement of the Todd Grove Park large playground. Background: The City’s Todd Grove Park is the flagship park of the City and has a variety of deferred maintenance needs. The large playground is a key feature of the park and is in need of replacement due to its age. Staff applied for and received Prop 68 funding to pay for the replacement. A Request for Proposals was developed and released. Three proposals were received. Discussion: As a key feature of the City’s flagship park, the large playground structure at Todd Grove Park plays a key role in establishing Todd Grove Park as a regional attraction. The large playground is widely considered to be the most desirable playground in the Ukiah Valley. Any replacement of the structure will need to be at least close to the same size and should include a variety of high-value recreational elements that maintain its position as the preeminent playground in the Valley. Staff evaluated and scored the three submitted proposals using a rubric based on the Request for Proposals (RFP) document. One proposal (Attachment 1) was ruled out due to an unmet licensing requirement, leaving only two proposals to consider. The remaining two proposals received relatively low scores (Attachment 2 and Attachment 3). The poor scores were primarily due to the proposed structures not living up to the standard of the current playground. Staff proposes updating the proposal to broaden the qualifying criteria for licensing with the hopes that a larger sample of proposals will be received. Additionally, further clarification will be added to the proposal to guide applicants to the kinds of features that will impress the scorers. Once updated, the RFP will be re-released and the process will begin anew. Recommended Action: Reject all proposals received and authorize staff to reinitiate a Request for Proposal process for replacement of the large playground equipment at Todd Grove Park. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A Page 145 of 559 Page 2 of 2 COORDINATED WITH: N/A Page 146 of 559 Proposal forTodd Grove Park Playground Equipment Replacement May 26, 2022 PREPARED FOR: City of Ukiah Attn: Mary Horger 411 West Clay Street Ukiah, CA 95482 707.354.2401 mhorger@cityofukiah.com PREPARED BY: Miracle Playsystems Shana Friesen, Client Services Manager P.O. Box 263, Alamo, CA 94507 (C) 510.514.5212 shana@miracleplaygroup.com Attachment 1 Page 147 of 559 TABLE OF CONTENTS A. Cover Letter About the Firm Your Team B. Site Plan and Renderings Option #1 Option #2 C. List of Components Option #1 Option #2 D. Catalog Cuts of Equipment Option #1 Option #2 E. Color Chart Anti Microbial Coatings F. Scope of Work Project Understanding Scope of Work Option #1 Scope of Work Option #2 G. Manufacturer Warranty Miracle Advantage Eco-Friendly Playground Equipment Compliance and Quality Control H. Proposed Project Schedule I. Cost Proposal J. References K. Subcontractors L. Exceptions 01 02 03 04 12 24 25 26 32 39 42 43 44 46 48 50 51 52 53 54 56 59 60 Page 148 of 559 May 26, 2022City of Ukiah Todd Grove Park Mary Horger, Financial Services Manager 411 West Clay Street Ukiah, CA 95482 Mi r a c l e P l a y s y s t e m s P.O. B o x 2 6 3, A l a m o , C a l i f o r n i a , 9 4 5 0 7 Te l e p h o n e : 8 0 0 -8 7 9 -7 7 3 0 DIR: 1000015853 CSL: 981433 Dear Ms. Horger, Thank you for considering Miracle Playsystems for your playground replacement project at Todd Grove Park, we are excited about the opportunity and look forward to working with you! We have included a proposal for the developmentally appropriate equipment specific to your play area along with general information requested in your request for proposals. I have visited the site and been very busy compiling project details with our team to ensure a smooth process. My understanding of the work to be performed includes: providing all necessary labor, materials and equipment and incidentals to provide and install new 5-12 age appropriate playground equipment in our Design Option #1 and 2-5 and 5-12 playground equipment in our Design Option #2, including engineered wood chips for the base under the new equipment. Our price proposal will include complete site prep and installation as well as demo and disposal of existing playground structure, complete install of new playground equipment, upgrade of existing path and ramp to meet current ADA requirements. Our equipment proposed is the newest and latest models in current production. Miracle Playsystems passion is to create inclusive, innovative and exciting playgrounds to enrich communities. Our dedicated team of sales, design, and playground construction experts will help you through each phase of your project, ensuring the utmost quality, value, and outstanding customer service. Our creative staff continually educates clients on the newest trends in playscape design and cost-effective ways to use them. Designing compliant and exciting play spaces and providing exceptional customer service are always our primary concerns. Miracle Playsystems commitment to our clients includes offering the right price on the most extensive selection of equipment that meets the industry’s highest standards of safety, durability, structural integrity and accessibility around the world. We will be proposing a range of products to help you make your playground accessible to children and caregivers of all abilities. Each playground is designed to welcome everyone of different ages and abilities and supports the following five fundamentals: 1. Provide multi-sensory play experiences 2. Encourage all children to play together 3. Allow greater accessibility 4. Ensure kids do not get overwhelmed 5. Create welcoming social environments Each piece of equipment is carefully designed for safety and undergoes rigorous testing to ensure that it meets the highest standards. Our commitment to providing a safe, positive environment for children to play begins with meeting and/or exceeding safety performance specifications established by organizations and regulatory bodies such as: ASTM, CPSC, CPSIA, IPEMA, CSA, EN. We not only comply with these standards and guidelines, but we also actively participate with ASTM and CPSC in their development and are active members of IPEMA. This proposal package including quote for product and services is a firm, irrevocable offer which is good for 90 days from the date of quote. If you have any questions regarding this proposal and accompanying information, please contact me at 510.514.5212 or shana@miracleplaygroup.com. Thank you, Shana Friesen Miracle Playsystems 01 Cover Letter Page 149 of 559 02 Cover Letter Miracle Playsystems is built on a foundation of playground construction knowledge and interest in design innovation. Initially establishing Miracle Construction Company in 2004, Kit Steven started out in the construction industry installing playgrounds. He moved from construction to sales by purchasing the Northern California Miracle Recreation distributorship. This brought together 30+ years of experience passed from Dale Green Associates to John Harris and Associates to Miracle Playsystems and has built the small business into what now includes sales and service of everything play and park related from Central CA up to the Oregon border. Miracle Playsystems is now the largest play equipment design, distribution, and specialty contracting firm serving Northern and Central California; providing public agencies and architects with unique and visually stunning design solutions. Creating inclusive, innovative and exciting playgrounds to enrich communities is our passion. Our dedicated team of sales, design, and playground construction experts will help you through each phase of your project, ensuring the utmost quality, value, and outstanding customer service. Our creative staff continually educates clients on the newest trends in playscape design and cost-effective ways to use them. Although designing compliant playgrounds is always our primary concern, creating contemporary and exciting playgrounds for communities is our true passion. For more information about our firm visit: www.miracleplaygroup.com/our-story DIR: 1000015853 CSL: 981433 About the Firm Page 150 of 559 03 Cover Letter Shana Friesen will serve as the Project Manager and Point of Contact for this project. Shana works with various agencies on projects all across Northern California. She is committed to being your project manager and will be for the duration of the project. Shana is backed by a team of inside support help. Together they work as a team to keep your project moving. Dana Thomas supports the market development of her territory and also gives design support, Kim Downes is your primary designer for the project, Kristine Baguiao-Garcia is her inside sales support person, helping with quotes and order management, Stefanie Parks is her Accounting specialist. The entire team is supported by Kit Steven, Owner/Principal and Tracey Lydon, Principal/Operations Manager. Shana has a background in Business/Marketing with many years of experience working for local, prominent landscape architects in the Sacramento region as a Marketing Manager and Client Services Manager. She came to Miracle Playsystems over 4 years ago as their Marketing Manager, working on various tasks such as website development, social media, blog writing, and graphics and Proposal developer. This experience, as well as her experience with customer coordination and management, made her a perfect choice for her latest role as Miracle Playsystem's Client Services Manager for the North Bay and East Bay Territories. Shana has strong organizational skills, exceptional knowledge of all product lines offered by Miracle Playsystems and is a trained expert in inclusive play. She works hard for her clients and with the help of her team, makes sure they are happy with their completed project. In her free time, Shana enjoys many outdoor activities with her husband and two daughters near their northern California home. She loves to RV camp on the coast and in the redwoods of northern CA, boat at many of the local lakes surrounding her, and hit the beach for some sun and relaxation. Her daughters love to "playground model" for Miracle Playsystems and can be seen in many pictures on our website and marketing material. They love that mom gets to "design play" and they reap the benefits! Your Team Page 151 of 559 04 Site Plan and Renderings Todd Grove Park - Option #1 Page 152 of 559 MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities Todd Grove Park Ukiah, CA Prepared for: City of Ukiah Prepared By Shana Friesen Client Services Manager Miracle Playsystems Inc shana@miracleplaygroup.com (510) 514-5212 Page 153 of 559 Page 154 of 559 MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities05/20/2022 21_0491_Todd Grove Park_002 Multi-Sensory Play Elements Vestibular (movement and balance) Proprioceptive (body position) Tactile (touch) Auditory (hearing) Visual Olfactory Elements of Play Accessibility • Protective, shock-absorbing unitary surfacing • Wide movement routes • Smooth, even transitions on and off equipment All Children Encouraged to Play • Providing a graduated range of challenge • Grouping similar equipment together • Offering equipment for multiple age groups • Providing real choices of play for each child Opportunity for Calm • Offering cozy, quite spaces • Establishing perimeter paths and fences • Providing a wayfinding system that includes an orientation path Social Environments Solitary play - Children play alone Onlooker play - Children watch others play but do not engage in play Parallel play - Children play next to each other but are engaged in their own activities Associative play - Children are still playing independently but often do the same thing as others Cooperative play - Children interact together for the purpose of play Page 155 of 559 Dark Gray Anti-Microbial Desert Dunes Anti-Microbial SafariSilver Light GrayBrownstoneGraystone Forest Green MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities05/20/2022 21_0491_Todd Grove Park_002 Colors Used In Rendering:*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly. MEGA TOWER Page 156 of 559 MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities05/20/2022 21_0491_Todd Grove Park_002 *Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly. Page 157 of 559 MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities05/20/2022 21_0491_Todd Grove Park_002 *Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly. Page 158 of 559 MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities05/20/2022 21_0491_Todd Grove Park_002 *Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly. Page 159 of 559 12 Site Plan and Renderings Todd Grove Park - Option #2 Page 160 of 559 MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities Todd Grove Park Ukiah, CA Prepared for: City of Ukiah Prepared By Shana Friesen Client Services Manager Miracle Playsystems Inc shana@miracleplaygroup.com (510) 514-5212 Page 161 of 559 Page 162 of 559 MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities05/20/2022 21_0491_Todd Grove Park_003 Multi-Sensory Play Elements Vestibular (movement and balance) Proprioceptive (body position) Tactile (touch) Auditory (hearing) Visual Olfactory Elements of Play Accessibility • Protective, shock-absorbing unitary surfacing • Wide movement routes • Smooth, even transitions on and off equipment All Children Encouraged to Play • Providing a graduated range of challenge • Grouping similar equipment together • Offering equipment for multiple age groups • Providing real choices of play for each child Opportunity for Calm • Offering cozy, quite spaces • Establishing perimeter paths and fences • Providing a wayfinding system that includes an orientation path Social Environments Solitary play - Children play alone Onlooker play - Children watch others play but do not engage in play Parallel play - Children play next to each other but are engaged in their own activities Associative play - Children are still playing independently but often do the same thing as others Cooperative play - Children interact together for the purpose of play Page 163 of 559 Graystone Forest GreenLimeHunter Green Metallic Gray Green MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities05/20/2022 21_0491_Todd Grove Park_003 Colors Used In Rendering:*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly. MEGA TOWER FREESTANDING CLIMBERS ADA TRANSFER POINT Page 164 of 559 MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities05/20/2022 21_0491_Todd Grove Park_003 *Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly. Page 165 of 559 MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities05/20/2022 21_0491_Todd Grove Park_003 *Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly. Page 166 of 559 MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities05/20/2022 21_0491_Todd Grove Park_003 *Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly. Page 167 of 559 Page 168 of 559 MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities05/20/2022 21_0491_Todd Grove Park_003 Multi-Sensory Play Elements Vestibular (movement and balance) Proprioceptive (body position) Tactile (touch) Auditory (hearing) Visual Olfactory Elements of Play Accessibility • Protective, shock-absorbing unitary surfacing • Wide movement routes • Smooth, even transitions on and off equipment All Children Encouraged to Play • Providing a graduated range of challenge • Grouping similar equipment together • Offering equipment for multiple age groups • Providing real choices of play for each child Opportunity for Calm • Offering cozy, quite spaces • Establishing perimeter paths and fences • Providing a wayfinding system that includes an orientation path Social Environments Solitary play - Children play alone Onlooker play - Children watch others play but do not engage in play Parallel play - Children play next to each other but are engaged in their own activities Associative play - Children are still playing independently but often do the same thing as others Cooperative play - Children interact together for the purpose of play Page 169 of 559 Graystone Forest GreenLimeHunter Green Metallic Gray Green MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities05/20/2022 21_0491_Todd Grove Park_003 Colors Used In Rendering:*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly. Page 170 of 559 MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities MIRACLE PLAYSYSTEMS. DESIGNING PLAY Creating Fun Play Environments to Enrich Communities05/20/2022 21_0491_Todd Grove Park_003 *Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly. Page 171 of 559 24 Model Description Qty 71452027 HEPTAGON MEGA TOWER 1 7146798 SKYWARD CLIMBER 1 7149748 WIGGLY WORM CLIMBER 1 714796P1 BELL 1 7148465 THERAPEUTIC HANDRINGS 1 7147135B DOOR (BELOW DECK) 1 714742143R "S" TUBE SLIDE RH 1 7148301 FULL ENCLOSURE W/SEAT 2 7148306 LEAN OUT ENCLOSURE 2 71483012 FULL ENCLOSURE WALL 1 7148627 PERF STEEL HEPTAGON ROOF 1 7149939 ADA STAIRS 1'6" RISE 1 7145029 DECK 2 7148062 HULA CLIMBER 1 7145019 DECK 4 71485149 TRANSFER POINT 1 7149599 ADA STAIRS 2' RISE 1 714986 INCLINED BRIDGE LOOP CLIMBER 1 714670U CHAMELEON II VORTEX SLIDE 1 714670EZ Entry Section 1 7146707 Long Straight Section 1 714670PZ CHAMELEON II SLIDE 1 714742141 TUBE SLIDE STRAIGHT 1 714967 CURVED CLIMBER 1 7149929 KIDS' PERCH 2 7146088 WAVY WEDGE WALL WALKER 1 7146386 GROOVE II SLIDE 1 7147225 SERPENT TREK 1 7148155 END LADDER 1 7148135 DECK ENCL 1 7148435 CHINNING BAR 1 714782 CRUNCH STATION 1 7146384U GROOVE II SLIDE VORTEX 1 7146934 HEX CLIMBER TO 4' DK 1 7146193 POD HOPPER 1 7148624 PERF STEEL SQUARE ROOF 2 714816 WALL 2 7147139B ALEX LEMONADE STAND (BELOW DECK) 1 7147721 BONGO PERCH 2 7148172B BENCH (BELOW DECK) 1 714900P1 STEERING WHEEL (POST MOUNT) 1 714552 5" OD X 136" POST 552 ..(3'-5' DECK).. 6 7145494 5" OD X 124" POST 549-4 ..(4' DECK).. 1 714553 5" OD X 160" POST 553 ..(5'6"-6'6" DECK) 3 714551 5" OD X 106" POST 551 ..(=< 2'6" DECK) 1 714573 5" OD X 168" ROOF 573 ..(3'6"-5' DECK). 4 714574 5" OD X 186" ROOF 574 ..(5'6"-6'6" DECK). 4 714812 12" RISER 1 4621 ISOTOPE 1 7148302 UPPER ENCLOSURE 2 7148627C CUPOLA 1 5-12 Structure List of Components Todd Grove Park - Option #1 (5-12 Structure) Page 172 of 559 25 Model Description Qty 7145039 DECK 2 71469214 SHUTTLE CLIMBER 1 7148109 1' ADA STAIR 1 7145109 DECK 1 714787 TOT ROCK CLIMBER 1 7146384 GROOVE II SLIDE 1 71471520 KC INTERACTIVE PANEL FRAME ONLY 1 71471313 SENSORY PANEL TEXTURED SQUARE OVAL 1 7147135B DOOR (BELOW DECK) 1 714796P1 BELL 1 71460211 STEEL WINDOW PANEL 1 714633 HOW TALL RU PANEL 1 714782 CRUNCH STATION 1 714670U CHAMELEON II VORTEX SLIDE 1 714670EZ Entry Section 1 7146704 Short Straight Section 1 714670PZ CHAMELEON II SLIDE 1 714967 CURVED CLIMBER 1 71485139 TRANSFER POINT 1 714700 SIDE-BY-SIDE SLIDE 1 7145493 5" OD X 112" POST 549-3 ..(3' DECK).. 2 7148626 PERF STEEL HEXAGON ROOF 1 714573 5" OD X 168" ROOF 573 ..(3'6"-5' DECK).. 6 7148624 PERF STEEL SQUARE ROOF 1 714572 5" OD X 144" ROOF 572 ..(=< 3' DECK).. 4 714715206 MAGICAL MUSIC INSERT 1 7148626C CUPOLA 1 2-5 Structure 5-12 Structure Model Description Qty 7145237 HEPTAGON MEGA TOWER 1 714796P1 BELL 1 714816 WALL 2 7148173B SINGLE POD SEAT 1 714967 CURVED CLIMBER 1 714900P1 STEERING WHEEL (POST MOUNT) 1 7149599E ADA STAIRS 2' RISE EXT 1 7145109 DECK 1 714900 WALL W/WHEEL 1 714719 CLIFF CLIMBER 1 71486859 M'THERM STEPS 2' DK OPN/HR 1 7147721 BONGO PERCH 7 714817 WALL W/BENCH 2 7146022 BUTTERFLY STEEL PANEL 1 7149929 KIDS' PERCH 1 714716 VIEW GROOVE 1 7148627 PERF STEEL HEPTAGON ROOF 1 7146193 POD HOPPER 1 47523 LOOPZ 3 RING CLIMBER 1 7146045 INVERTED HORIZ./ LOOP LADDER 1 71481552 END LADDER 1 Model Description Qty 714850 CHAMELEON SLIDE 2 7148501 Section - Straight 4 7148502 Section - Right Turn 5 7148503 Section - Left Turn 5 714850Z Slide Exit ( 10' ) 2 4561 TARANTULA CLIMBER 1 71474949U 405 TYPHOON SLIDE DOMED WAVE 1 7146155 MONSTER PIPE STRAIGHT 1 714851459 TRANSFER POINT 1 714551 5" OD X 106" POST 551 ..(=< 2'6" DECK).. 4 7145494 5" OD X 124" POST 549-4 ..(4' DECK).. 4 7148645 HANDRING BRIDGE 1 714552 5" OD X 136" POST 552 ..(3'-5' DECK).. 4 7148135 DECK ENCL 1 714961R1 DELIGHT-O-SCOPE TELESCOPE 1 7148627C CUPOLA 1 714850CZ Leg C - 114 1/4" 2 714850BZ Leg B - 84-1/2" 2 714850AZ Leg A - 56" 2 List of Components Todd Grove Park - Option #2 (2-5 and 5-12 Structure) Page 173 of 559 26 Catalog Cuts of Equipment Todd Grove Park - Option #1 Page 174 of 559 27 Catalog Cuts of Equipment Todd Grove Park - Option #1 Page 175 of 559 28 Catalog Cuts of Equipment Todd Grove Park - Option #1 Page 176 of 559 29 Catalog Cuts of Equipment Todd Grove Park - Option #1 Page 177 of 559 30 Catalog Cuts of Equipment Todd Grove Park - Option #1 Page 178 of 559 31 Catalog Cuts of Equipment Todd Grove Park - Option #1 Page 179 of 559 32 2-5 Structure Catalog Cuts of Equipment Todd Grove Park - Option #2 Page 180 of 559 33 2-5 Structure Catalog Cuts of Equipment Todd Grove Park - Option #2 Page 181 of 559 34 2-5 Structure Catalog Cuts of Equipment Todd Grove Park - Option #2 Page 182 of 559 35 5-12 Structure Catalog Cuts of Equipment Todd Grove Park - Option #2 Page 183 of 559 36 5-12 Structure Catalog Cuts of Equipment Todd Grove Park - Option #2 Page 184 of 559 37 5-12 Structure Catalog Cuts of Equipment Todd Grove Park - Option #2 Page 185 of 559 38 5-12 Structure Catalog Cuts of Equipment Todd Grove Park - Option #2 Page 186 of 559 39 Color Chart Miracle Recreation Page 187 of 559 40 Color Chart Miracle Recreation Page 188 of 559 41 Color Chart Miracle Recreation Page 189 of 559 42 Color Chart Anti-Microbial Coatings Problem: Transmission of Communicable Diseases As in all public areas, playgrounds can be a place where children transfer bacteria that may cause/carry communicable diseases. As a leading playground equipment manufacturer, we're doing our part to help defend kids against the spread of germs and the risk of disease transmission. Solution: Mira-Cote by Miracle Anti-Microbial Coatings for posts, rails, climbers and swing frames contain a compound that inhibits the growth of bacteria that may cause diseases. These coatings cover gripping points on play structures - places where kids hands touch most frequently. Our proprietary anti-microbial treatment helps protect your children and your playground from bacteria and the wide range of problems that germs can create. Features & Benefits Minimizes growth of bacteria, fungus and algae on equipment surfaces Helps reduce odors and stains on play components Works to make playground surfaces and equipment resistant to mold and mildew Assists in keeping playgrounds looking attractive Ten color choices (see below) Page 190 of 559 43 Scope of Work Todd Grove Park is located in the heart of Ukiah on Live Oak Avenue. The park has a little something for everyone in the community. The expansive 16 acre park has playgrounds, volleyball, horseshoe pits, amphitheater, shaded areas, picnic areas and barbecues. The community pool which offers swim classes, pool rental, and public swim sessions is across the way from the playground. The park is a hub for many community events such as "Sunday's in the Park", movie nights, community yard sales, and many gathering with friends and families enjoying a lazy afternoon at the park for birthday parties and other celebrations. Todd Grove Park is a definite Ukiah Gem! The current playstructures are starting to show their age. The HAGS wooden structures have held up thru the years but we understand the maintenance issues with an all-wooden structure. The maintenance department mentioned how hard it is to clean up graffiti and find that people carve stuff into the wood as well. It is also hard to make repairs as the structure is outdated. Overall while the structure has held up for the last 15+ years, it needs a modern, low maintenance, new and exciting structure upgrade that is able to withstand the high traffic this park attracts while lasting for many years to come. We are proposing 2 options. Project Understanding Page 191 of 559 44 Option #1 we propose to replace the 5-12 structure with a new, innovative, massively huge structure with lots of slides and climbing elements to excite and entice the children of the community. This 5-12 Mega Tower structure from Miracle Recreation encompasses the 5 elements of play in the design. There are multi-sensory play elements such as 5 slides that encourage vestibular (movement and balance), climbing elements such as the Isotope climber which encourages proprioceptive (body position) movement, a bell which engages the sense of auditory. The graduated range of challenging play from lower slides and climbers to high, massive slides provides a way for all children to play together. The ADA steps and transfer points on multiple areas of the equipment offer accessibility for children with limited mobility. There is opportunity for calm with quiet cozy spaces hidden below the decks of the structure. Lastly, the entire playstructure encourages socialization with play. There are areas for solitary, onlooker, parallel, associative and cooperative play. The look of the structure is simple, modern and the colors complement the surrounding landscape of clusters of trees, open spaces and nature. Scope of Work Todd Grove Park - Option #1 Page 192 of 559 45 The scope of services for Option #1 shall include tasks described below: SCOPE OF WORK: The scope of work is to include all necessary labor, materials and equipment and incidentals to provide and install new playground equipment, including border and engineered wood chips for the base. •Project Location: The proposed project is to be located in the existing playground area on the eastern edge of the park along Live Oak Avenue. The project will consist of removing an existing play structure that has aged and is unrepairable. The replacement structure will be placed in the same location of the existing, with approximately the same footprint. The new equipment will be age appropriate for children 5-12 years of age. Also included in the project is an upgrade to the existing path and ramp into the playbox to meet current ADA standards. •Project Guidelines: The project will meet current U.S. Consumer Product Safety Commission (CPSC) and American Society for Testing and Materials (ASTM) guidelines and standards as set forth in the most current Handbook for Public Playground Safety. Configuration of and equal access to all apparatus and areas will comply with the Americans with Disabilities Act (ADA) requirements for public agencies. The project will also meet all American National Standards Institute (ANSI), UL, and Federal requirements/guidelines. •Product Materials: All equipment is to be constructed primarily of metal, plastic, treated/composite wood product, or other suitable material which has been pre-approved by the City. Slide bedways are to be constructed of plastic or composite. The playstructure proposed is comprised of recycled materials. Miracle Recreation is an environmentally conscious company continuously working to improve our processes. Miracle Recreation is certified as compliant with the ISO 14001:2015 standard by our registrar Intertek. •Site Conditions: Site conditions may include drain inlets/lines, irrigation lines, utility lines, tree roots and/or other obstacles. In no case will the footings be drilled within six (6) feet of any mature trees. Tree canopies or other obstacles will be considered when planning equipment layouts. It is our responsibility to confirm dimensions, locate trees, and ascertain other pertinent conditions. It is our responsibility for all utility identification of the site. We will be responsible for ensuring safety and the security of the site and all equipment and materials during installation. We will provide construction fencing, signage, and any other measures to ensure safety/security. •All services shall be provided in accordance with the City's draft agreement. •Demolition and disposal of existing 5-12 playground structure, bollard on inside of gate and old ADA ramp •Remove and redistribute EWF under new construction to the other parts of the playbox to fill box •Complete installation of new 5-12 playground equipment •Equipment will be newest and latest model in current production •Upgrade existing path and ADA ramp into playbox to meet current ADA requirements. Concrete path shall be the same width as existing path to end at outside (eastern) edge of the historic rock gate. The path should be at a level that allows the gate to swing closed and should be flush with existing asphalt. •Install and spread new EWF under new playground structure •Once project is complete, we will provide a written guarantee, parts list, recommended maintenance schedule, installation manual and specifications, documentation of compliance with CPSC, ASTM, and ADA guidelines, warranty and two sets of any specialized assembly and/or maintenance tools for all equipment. Scope of Work Todd Grove Park - Option #1 Page 193 of 559 46 Option #2 we propose to replace the 2-5 and 5-12 structure with two new, innovative structures that complement each other and the environment. The 2-5 structure and 5-12 Mega Tower structure from Miracle Recreation encompasses the 5 elements of play in the design. There are multi-sensory play elements such as 3 slides on the 5-12 and 3 slides on the 2-5 that encourage vestibular (movement and balance), climbing elements such as the Tarantula climber and Loopz 3 Ring climber on the 5-12 and the Tot Rock Climber on the 2-5 which all encourage proprioceptive (body position) movement, a bell and music panel which engages the sense of auditory. The graduated range of challenging play from the lower typhoon slide and higher Chameleon slides and a large range of climbers provides a way for all children to play together. The ADA steps and transfer points on multiple areas of the equipment offer accessibility for children with limited mobility. There is opportunity for calm with quiet cozy spaces hidden below the decks of the structure. Lastly, the entire playstructure encourages socialization with play. There are areas for solitary, onlooker, parallel, associative and cooperative play. The look of the structure is simple, modern and the colors complement the surrounding landscape of clusters of trees, open spaces and nature. Scope of Work Todd Grove Park - Option #2 Page 194 of 559 47 The scope of services for Option #2 shall include tasks described below: SCOPE OF WORK: The scope of work is to include all necessary labor, materials and equipment and incidentals to provide and install new playground equipment, including border and engineered wood chips for the base. •Project Location: The proposed project is to be located in the existing playground area on the eastern edge of the park along Live Oak Avenue. The project will consist of removing two existing play structures that have aged and are unrepairable. The replacement structures will be placed in the same location of the existing, with approximately the same footprint. The new equipment will be age appropriate for children 2-5 and 5-12 years of age. Also included in the project is an upgrade to the existing path and ramp into the playbox to meet current ADA standards. •Project Guidelines: The project will meet current U.S. Consumer Product Safety Commission (CPSC) and American Society for Testing and Materials (ASTM) guidelines and standards as set forth in the most current Handbook for Public Playground Safety. Configuration of and equal access to all apparatus and areas will comply with the Americans with Disabilities Act (ADA) requirements for public agencies. The project will also meet all American National Standards Institute (ANSI), UL, and Federal requirements/guidelines. •Product Materials: All equipment is to be constructed primarily of metal, plastic, treated/composite wood product, or other suitable material which has been pre-approved by the City. Slide bedways are to be constructed of plastic or composite. The playstructure proposed is comprised of recycled materials. Miracle Recreation is an environmentally conscious company continuously working to improve our processes. Miracle Recreation is certified as compliant with the ISO 14001:2015 standard by our registrar Intertek. •Site Conditions: Site conditions may include drain inlets/lines, irrigation lines, utility lines, tree roots and/or other obstacles. In no case will the footings be drilled within six (6) feet of any mature trees. Tree canopies or other obstacles will be considered when planning equipment layouts. It is our responsibility to confirm dimensions, locate trees, and ascertain other pertinent conditions. It is our responsibility for all utility identification of the site. We will be responsible for ensuring safety and the security of the site and all equipment and materials during installation. We will provide construction fencing, signage, and any other measures to ensure safety/security. •All services shall be provided in accordance with the City's draft agreement. •Demolition and disposal of existing 2-5 and 5-12 playground structures, bollard on inside of gate and old ADA ramp •Remove and redistribute EWF under new construction to the other parts of the playbox to fill box •Complete installation of new 2-5 and 5-12 playground equipment •Equipment will be newest and latest model in current production •Upgrade existing path and ADA ramp into playbox to meet current ADA requirements. Concrete path shall be the same width as existing path to end at outside (eastern) edge of the historic rock gate. The path should be at a level that allows the gate to swing closed and should be flush with existing asphalt. •Install and spread new EWF under new playground structures •Once project is complete, we will provide a written guarantee, parts list, recommended maintenance schedule, installation manual and specifications, documentation of compliance with CPSC, ASTM, and ADA guidelines, warranty and two sets of any specialized assembly and/or maintenance tools for all equipment. Scope of Work Todd Grove Park - Option #2 Page 195 of 559 48 Manufacturer Warranty Miracle Recreation Equipment Company Miracle Recreation Equipment Company warrants its products against structural failure due to defects in materials and workmanship for the warranty periods and material categories prescribed below. Buyer agrees that products sold by Miracle Recreation Equipment Company carry only the following warranties: LIMITED WARRANTY FOR AS LONG AS YOU OWN THE PRODUCT: Aluminum deck posts, steel deck posts, VersaLok® fastening system, cast aluminum parts, and stainless steel hardware. LIMITED FIFTEEN (15) YEAR WARRANTY: All rigid steel playground components, decks, steps, and weldments, rotationally molded and sheet plastic components, plastic lumber, roof panels, and stainless steel slides, except as otherwise specified below. LIMITED TEN (10) YEAR WARRANTY: Fabric shade steel frames, and Shadesure™ and Colourshade FR fabrics (Note Exception: Limited Five (5) Year Warranty on Shadesure™ fabrics in colors Red, Yellow, Electric Purple, Zesty Lime, Cinnamon, and Olive.) LIMITED EIGHT (8) YEAR WARRANTY: LIMITED FIVE (5) YEAR WARRANTY: LIMITED THREE (3) YEAR WARRANTY: Flexible belting, plastic border timbers and accessories, and electronic panel speakers, sound chips, and circuit boards. LIMITED ONE (1) YEAR WARRANTY: BUYER’S REMEDY: If any products prove defective or non-conforming under normal use and within the above-prescribed warranty periods and material categories, Buyer must promptly notify Miracle in writing at 878 E. Hwy 60, Monett, MO 65708 USA. Miracle does not warranty that any particular color will be available for any period of time, and reserves the right to discontinue any color for any reason, without recourse by the Purchaser or Owner of the discontinued color. Miracle may elect to inspect the alleged defect at Buyer’s site or at Miracle’s facility. Buyer shall not return products to Miracle unless authorized by Miracle to do so. Authorized returns must be properly packaged and shipped prepaid and insured, at Buyer’s expense. Upon verification of warranty coverage, Miracle may elect, in its sole discretion, to repair defective or non-conforming products, or replace them by delivering products or part(s) of similar functionality free of charge to the site. Miracle’s limited warranties do not cover the cost of labor to remove defective or non -conforming part(s) or to install repaired or replacement part(s). By use of these limited warranties, Buyer accepts their terms and limitations, and waives any rights it would otherwise have to claim or assert that such warranties fail of their essential purpose. Buyer agrees that venue for any court action to enforce these limited warranties shall be in Barry or Greene Counties in the State of Missouri. LIMITATIONS: All warranty periods begin on the date of Miracle’s invoice. Repaired and/or replacement part(s) are warranted only for the balance of the original limited warranty period. Warranties extend only to the original Buyer/end user for products purchased from Miracle or a Miracle authorized reseller, and are not transferrable. Warranties apply only to Miracle products that are erected and installed in conformance with Miracle’s installation instructions, and that are maintained and inspected in conformance with Miracle maintenance and operational instructions. Warranties specifically do not cover Miracle products: THE FOREGOING LIMITED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY FOR SELLER’S PRODUCTS, AND IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, IN LAW OR IN FACT. SELLER SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE OR PURPOSE, AND ANY IMPLIED WARRANTIES ARISING OUT OF COURSE OF DEALING OR PERFORMANCE OR TRADE USAGE. SELLER SHALL NOT BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, EXEMPLARY, SPECIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF REVENUE, PROFIT OR USE, ARISING OUT OF A BREACH OF THIS WARRANTY OR IN CONNECTION WITH THE SALE, INSTALLATION, MAINTENANCE, USE, OPERATION OR REPAIR OF ANY PRODUCT. IN NO EVENT WILL SELLER BE LIABLE FOR ANY AMOUNT GREATER THAN THE PURCHASE PRICE OF A DEFECTIVE PRODUCT. Fiberglass signage, accessible swing seats, precast PolyFiberCrete or precast concrete products. Play Terrain Synthetic Turf safety surfacing against deterioration of specified attenuation performance and appearance. Integrated shade fabric and components against rot, UV deterioration and defects in materials and workmanship (Note Exception: Limited Three (3) Year Warranty for fabric in shades of red). Heavy duty diamond barrier mesh and Kidrox™ Climbing Rocks. Mira-Therm™ PVC coating and PE coating against cracking or peeling. Park and Site Amenities (i.e. benches, tables, trash receptacles, etc.). GFRP (Glass Fiber Reinforced Polymer) Products. Steel core cable nets and rope fittings and connections (Note Exception: Warranty does not cover normal wear and tear such as fraying or facing of cable coating). Slashproof Swing Seats, 360° Bucket Tot Swing Seats, and Tuff Net no climbing mesh. Pool slide support structures, stairways, landings and railings. All other products, components and custom pieces that are not specifically listed above, including, without limitation, all moving parts, such as swing hangers and bearings, swivels, chains, whirls, springs and flexible components, and all high wear items, such as trolleys, cables, wheels, and bumper stops related to rail and cable ride products. for cosmetic damage or flaws occurring under normal use, such as surface scratches, minor chips, hairline cracks, dents, marring, efflorescence, color fade (except for shade fabric as noted above), discoloration, corrosion/rust, fraying, or warping of recycled plastic lumber; that have been modified, altered, or repaired by unauthorized third parties; that have not been used as designed or intended, or misused; to which non-Miracle parts have been added or substituted; that have been removed from their original location and re-installed elsewhere, without pre-approval by Miracle; or that have been damaged due to excessive wear and tear, vandalism, abnormal use, abuse, negligence, environmental factors (such as wind-blown sand, salt spray, or airborne emissions from industrial sources), extreme weather (such as hail, flooding, lightning, tornados, sandstorms, earthquakes, or wind storms), and acts of God. Page 196 of 559 49 MIRACLE RECREATION EQUIPMENT COMPANY BRINGS YOU THE THRILLS OF A LIFETIME! Miracle is one of the nation’s first and most innovative playground equipment manufacturers. We first began shaping the future of play in 1927 when our founder Johnnie Ahrens created the Whirl — a tilting, kid- powered merry- go-round — based on the timeless insight that, “Kids want action.” That same inspiration has driven 90+ years of innovation, including the introductions of the first fiberglass slide (1963), the 25- foot Mega Tower® (2000s), and the Avalanche Inclusive Slide (2015). Our latest advance, the Extreme Generation adventure playground, delivers challenging physical events for kids seeking extreme play. Its design brings play to new heights, with innovative, fully-enclosed skyways that provide elaborate rope-course-inspired activities far above ground, safely adding an element of perceived risk to any play space. This never-ending dedication to innovation is the reason why, even after more than 90+ years, the Miracle legacy remains focused on building yours. We believe the experience of building a playground should be as intuitive as playing on it. From design, specification, funding, purchasing and installation, we’ll be with you every step of the way. Our customized design process is free because there should never be a charge to dream. Let’s get you started by envisioning a playground that is meant for your community and right for your budget. It’s why our legacy has always been about building yours. Page 197 of 559 50 Miracle Advantage We believe the experience of building a playground should be as intuitive as playing on it. From design, specification, funding, purchasing and installation, we’ll be with you every step of the way. Our customized design process is free because there should never be a charge to dream. Our clamp design features a stainless steel, tamper-resistant fastener that eliminates the need for stacking multiple clamps. Versalok This textured vinyl coating for deck surfaces helps prevent rapid heat transfer, while the circle pattern keeps little fingers safe. Mira-Therm™ The 3D textured pattern makes it easy —and comfortable — for kids to make their next moves. Gator Grip Provides superior strength and durability, advanced color fastness and UV resistance. Compound Resin We’re committed to providing equipment that meets and/ or exceeds the performance safety specifications established by organizations such as ASTM, CPSC, CSA, CPSIA, IPEMA and EN. To verify product certification, visit www.ipema.org. Safety Page 198 of 559 51 Eco-Friendly Playground Equipment Miracle Recreation® Making a Better World for Our Children As a manufacturer, it’s our responsibility to do what we can to create a healthy, sustainable future for generations to come. Our dedication to green practices encompasses multiple aspects of our company – including our manufacturing practices and the products we develop. ISO 14001 Certified The Miracle Recreation® environmental management system was certified as compliant with the ISO 14001:2015 standard by our registrar Intertek. We are an environmentally conscious company continuously working to improve our processes. Here are some steps we’ve taken to ensure that we meet those standards: Slashing waste through improved technology and processes Selling unused plastic regrind to keep it out of landfills Recycling damaged plastic molded parts to manufacture Border Timbers Recycling all steel cutoffs into new steel Implementing new corrugated, battery and plastic recycling programs ISO 14001 Certification requires continual improvement, so we’ll keep working to reduce pollution and waste for a healthier earth. LEED Points LEED stands for Leadership in Energy and Environmental Design. If you’re looking to “go green” in your community, we can help your organization meet its green building goals by providing up to 9 LEED points. Achieving these points not only helps create healthier, more environmentally friendly projects, but also confirms your environmental commitment to your community. Ask your local Miracle Recreation representative for more information. Page 199 of 559 52 Compliance and Quality Control Honest Price Promise For the past 91 years, we've built our company on integrity, customer service and quality at honest prices. We don't intend to stop doing that anytime soon. Our promise is to provide you with the best solution for your playground needs, with no gimmicks or misleading terms. Give us a chance to give you a better price. Just provide us any competitive quote, along with a drawing, and we will design a play structure of equal or better play value. Thank you for the opportunity to earn your business. Safety That Protects Kids First, But Never Forgets FUN! Miracle designs and tests all equipment to meet or exceed the American Society for the Testing of Materials (ASTM) Standards, and the Consumer Product Safety Commission (CPSC) Guidelines. Compliance is certified by the International Play Equipment Manufacturer's Association (IPEMA). Quality That's More Than Just a Claim Only the highest quality, longest lasting, environmentally sound construction materials are used ISO 14001: 2004 Certification in 2008 for healthier, more sustainable manufacturing processes ISO 9100 Certificate for maintaining stringent standards in design, production, testing and quality control UV stabilizers added to plastic and paint colors for long-lasting fade resistance Chip and scratch-resistant, powder-coated steel parts and innovative deck coating process Our triple "Flo-Coat" galvanized steel tubing provides protection against corrosion and is backed with a 100-year warranty as long as you own the product Optional coatings featuring anti-microbial additives available Choose from thousands of combinations and cutting-edge custom designs Our expert staff of designers, innovators, engineers and fabricators build high-quality, safe and durable play spaces Our Custom Design Studio is ready to collaborate with you on any theme or unique design request Wide range of decks, climbers and slides 24 standard powder-coat paint colors 10 anti-microbial powder-coat paint colors 25 plastic colors 6 deck colors All playgrounds designed for maximum play value Designs that help every child play Compliance with American Disabilities Act (ADA) Accessibility Guidelines for Play Areas Pioneering universally designed playgrounds for kids of all ages and abilities Page 200 of 559 53 Proposed Project Schedule Jan-Feb 2023 T o d d G r o v e P a r k January 2023July- Dec 2022July 2022June-July 2022 Design Purchasing Production Delivery Construction June 15, 2022 Award of Contract Spring 2023 Completion of Playground Page 201 of 559 54 Cost Proposal Todd Grove Park - Option #1 Page 202 of 559 55 Cost Proposal Todd Grove Park - Option #2 Page 203 of 559 56 References Pickleweed Park, San Rafael Located near the Albert J. Boro Community Center, the park features sports fields, picnic area sand a large brightly colored playground. This park has 3 Miracle structures so everyone can find something to play on! The area has a large Kids Choice Mega Tower with 14’ decks with lean out enclosure and two large tube slides! The structure also has two additional fun slides for kids as well as a Jax climber and freestanding Jax climbers. The 2-5 kids structure has lower slides and climbers with a lovely shade sail over the top. The third structure is a 2-12 age which is a perfect in-between challenge for kids who are not yet ready to tackle the 14’ mega slides. The park also features swings and benches for parents to rest and keep an eye on their little ones. Reference Contact Name: Theo Sanchez, Associate Civil Engineer, City of San Rafael Phone and Email: (415) 458-5326, theo.sanchez@cityofsanrafael.org Page 204 of 559 57 References Beamer Park, Woodland This City of Woodland wanted to revamp this community park which sits in the heart of this charming small town. The park is surrounded by other amenities which are very well used by the community such as a tennis court and city pool. Updating this park was a welcome addition to this central gathering spot for the community. The look of the park is modern and fun with the stone grey colors mixed in with tan and brown, it looks different than any other park in the community. The park features lots of cool elements for kids to have fun with including a Gravity Cube and Wavy Wedge Wall Walker for climbing fun, Pirouette to hop and jump on and Concerto Vibes musical instrument so children can make their own music. There are two playstructures so children of all ages can play together. The toddler playstructure has lots of fun activities like a 360 degree Typhoon slide and tot rock climber. The older kids playstructure has multi-level decks, a 855 degree Typhoon slide, 2 other slides, 270 degree Try Rings, Fossil Bluff Climber and Dome Climber. Reference Contact Name: Wes Schroeder, Park Superintendent, City of Woodland Phone and Email: (916) 996-8461, westley.schroeder@cityofwoodland.org Page 205 of 559 58 References McConnell Park, Elk Grove This 6.6-acre park was originally built in 1995 in the Hampton Village neighborhood of Elk Grove. The revitalization project was made possible by the residents of Hampton Village who voted to increase their annual assessments to fund both the construction and maintenance of the new facilities. The renovated park has something for everyone to enjoy! The playgrounds were renovated with separate areas for 2-5 and 5-12 year olds with customized Miracle play structures with bright, fun colors. The outdoor musical space is a place where people of all ages and abilities can collaborate in creative ways. The Concerto line of instruments from Miracle Recreation will nurture discovery and bring joy to children, families and communities. Adults and children can also come together and work out on the Miracle Recreation Fitness Equipment which is installed around the playground. Wabash benches are placed around the play structures, so parents can relax and have a great view of their children playing happily on the new playground. This playground needed an update and we think it came together perfectly! Reference Contact Name: Sheri Noblett, Senior Landscape Architect, Consumnes CSD Phone and Email: (916) 405-5354, SheriNoblett@csdparks.com Page 206 of 559 59 Subcontractors 980 Memorex Drive, Santa Clara, CA 95050 playgroundsunlimted.com (408) 244-9848 customerservice@playgroundsunlimited.com Work Performing - Playground Installer Playgrounds Unlimited has been “Building Play, The Right Way, Since 1996.” Playgrounds Unlimited has more than 25 years of industry experience. Our primary business focus is on playground construction, installation, and renovation, Poured-in-Place (PIP) rubber safety surfacing, synthetic turf, sun shelters, pre-fab buildings, shade canopies, and water play equipment. Playgrounds Unlimited’s extensive knowledge of playground requirements based on manufacturer recommendations and Consumer Product Safety Commission (CPSC) guidelines and American Society for Testing and Materials (ASTM) standards is why we are the industry leader in playground installation. Playgrounds Unlimited holds an “A” General Engineering and C61-D34 California State Contractors License #756794. Playgrounds Unlimited is a NPCAI Qualified Contractor (National Playground Contractors Association, Inc.). Playgrounds Unlimited is an IPEMA member (International Play Equipment Manufacturers Association). •Demolition and disposal of existing 2-5 and 5-12 playground structures, bollard on inside of gate and old ADA ramp •Remove and redistribute EWF under new construction to the other parts of the playbox to fill box •Complete installation of new 2-5 and 5-12 playground equipment provided by Miracle Playsystems •Upgrade existing path and ADA ramp into playbox to meet current ADA requirements. Concrete path shall be the same width as existing path to end at outside (eastern) edge of the historic rock gate. The path should be at a level that allows the gate to swing closed and should be flush with existing asphalt. •Install and spread new EWF under new playground structures Playgrounds Unlimited Page 207 of 559 60 Exceptions We do not have any exceptions to this RFP for Todd Grove Park. Page 208 of 559 Don't forget to follow us on Social Media! Shana Friesen, Client Services Manager shana@miracleplaygroup.com (510) 514-5212 miracleplaygroup.com THANK YOU! Page 209 of 559 Attachment 2 Page 210 of 559 Page 211 of 559 Page 212 of 559 Page 213 of 559 Page 214 of 559 Page 215 of 559 IPEMA ASTM F1487-21 CERTIFICATE OF COMPLIANCE ISSU E DATE: May 16, 2022 R equested By: John Ogden Project: 877-15803 Todd Grove Park In the interest of public playground safety, IPEMA provides a third-party certification service whereby T ÜV SÜD America validates a manufacturer's certification of conformance to the ASTM F1487-21 (excluding sections 7.1.1, 10, 11.2, 11.3, 13.1.1, 13.1.2, 13.2, and 13.3) Standard Consumer Safety Performance Specification for Playground Equipment for Public Use. The manufacturer listed below has received written validation from TÜV SÜD America that the product(s) listed conform with the requirements of ASTM F1487-21 (excluding sections 7.1.1, 10, 11.2, 11.3, 13.1.1, 13.1.2, 13.2, and 13.3). This certificate is invalid if any component or part is replaced, unless purchased from the original m anufacturer and assembled in accordance with the original equipment manufacturer’s instructions. Check with the manufacturer to determine the validity of the certification of the product(s) listed prior to using this certificate for proof of certification. MOD EL #C OMMERCIAL NAME OF PRODUCT PRODUCT LINE MANUFACTURER 71132 Wiggle Wave Climber, (5¢-4²)Supermax Play & Park Structures 71382 Vertical Ladder (2¢-0² Rise)Supermax Play & Park Structures 71008 Triangle Transfer Point W/Handhold (4¢ Deck)Supermax Play & Park Structures 71000 Square D eck Supermax Play & Park Structures 60061 SMALL KIC KPLATE (FOR DECKS SPACED 8² APART)Supermax Play & Park Structures 71879 SMALL ALPIN E CLIMBER Supermax Play & Park Structures 71657 Single Velocity Slide 5’4²Supermax Play & Park Structures 71317 Single U -Handle W/C lamps Supermax Play & Park Structures 71458 Single Step Transfer Supermax Play & Park Structures 61117 R eturn Step Supermax Play & Park Structures 71020 Pipe Wall W/Playw heel Supermax Play & Park Structures 71906 PAR AGON CLIMBER 56²Supermax Play & Park Structures 71842 OR IGAMI FIN C LIMBER Supermax Play & Park Structures 71114 Offset Entry Archway Supermax Play & Park Structures 71395 Mini Amaze Panel Supermax Play & Park Structures 71013 Metal Barrier Supermax Play & Park Structures 71340 Leg Lift Supermax Play & Park Structures 71530 Labyrinth Link W/Tree Supermax Play & Park Structures 71161 H orizontal Loop Ladder Att. 32²Supermax Play & Park Structures 71757 Gear Panel Supermax Play & Park Structures 7202 Echo Chamber Assembly Parkpl ay Play & Park Structures 71761 D ouble Pinnacle Link Supermax Play & Park Structures 71679 D ouble C urved Velocity Supermax Play & Park Structures 71473 D eck To D eck Stairs 2’8² Rise Supermax Play & Park Structures 71756 Bubble Panel Supermax Play & Park Structures 71403 ADA Spin & Win Panel Supermax Play & Park Structures 71878 6¢ LARGE ALPINE C LIMBER Supermax Play & Park Structures 71872 4 Deck Square Shade Supermax Play & Park Structures 71949 12FT TU BE TO OPEN SLIDE REVERSE Supermax Play & Park Structures 71946 12FT SPIR AL TU BE SLIDE Supermax Play & Park Structures 71941 12FT LEAN OUT PANEL Supermax Play & Park Structures Page 216 of 559 IPEMA ASTM F1487-21 CERTIFICATE OF COMPLIANCE ISSU E DATE: May 16, 2022 R equested By: John Ogden Project: 877-15803 Todd Grove Park MOD EL #COMMER C IA L N A ME OF PRODUCT PRODUCT LIN E MA N U FA C TU R ER 71938 10FT BARRIER Supermax Pl ay & Park Structures Page 217 of 559 IPEMA CSA Z614:20 UPDATE NO. 1 CERTIFICATE OF COMP LIANCE ISSU E DATE: May 16, 2022 R equested By: John Ogden Project: 877-15803 Todd Grove Park In the interest of public playground safety, IPEMA provides a third-party certification service whereby T ÜV SÜD America validates a manufacturer's certification of conformance to CSA Z614:20 Update No. 1 (excluding clauses 10 and 11) Children’s Playspaces and Equipment. The manufacturer listed below has received written validation from TÜV SÜD America that the product(s) listed conform with the requirements of CSA Z614:20 Update No. 1 (excluding clauses 10 and 11). This certificate is invalid if any component or part is replaced, unless purchased from the original m anufacturer and assembled in accordance with the original equipment manufacturer’s instructions. Check with the manufacturer to determine the validity of the certification of the product(s) listed prior to using this certificate for proof of certification. MOD EL #C OMMERCIAL NAME OF PRODUCT PRODUCT LINE MANUFACTURER 71132 Wiggle Wave Climber, (5¢-4²)Supermax Play & Park Structures 71382 Vertical Ladder (2¢-0² Rise)Supermax Play & Park Structures 71000 Square D eck Supermax Play & Park Structures 60061 SMALL KIC KPLATE (FOR DECKS SPACED 8² APART)Supermax Play & Park Structures 71879 SMALL ALPIN E CLIMBER Supermax Play & Park Structures 71657 Single Velocity Slide 5’4²Supermax Play & Park Structures 71317 Single U -Handle W/C lamps Supermax Play & Park Structures 61117 R eturn Step Supermax Play & Park Structures 71020 Pipe Wall W/Playw heel Supermax Play & Park Structures 71906 PAR AGON CLIMBER 56²Supermax Play & Park Structures 71842 OR IGAMI FIN C LIMBER Supermax Play & Park Structures 71114 Offset Entry Archway Supermax Play & Park Structures 71395 Mini Amaze Panel Supermax Play & Park Structures 71013 Metal Barrier Supermax Play & Park Structures 71340 Leg Lift Supermax Play & Park Structures 71530 Labyrinth Link W/Tree Supermax Play & Park Structures 71161 H orizontal Loop Ladder Att. 32²Supermax Play & Park Structures 71757 Gear Panel Supermax Play & Park Structures 7202 Echo Chamber Assembly Parkpl ay Play & Park Structures 71761 D ouble Pinnacle Link Supermax Play & Park Structures 71473 D eck To D eck Stairs 2’8² Rise Supermax Play & Park Structures 71756 Bubble Panel Supermax Play & Park Structures 71878 6¢ LARGE ALPINE C LIMBER Supermax Play & Park Structures 71872 4 Deck Square Shade Supermax Play & Park Structures 71949 12FT TU BE TO OPEN SLIDE REVERSE Supermax Play & Park Structures 71946 12FT SPIR AL TU BE SLIDE Supermax Play & Park Structures 71941 12FT LEAN OUT PANEL Supermax Play & Park Structures 71938 10FT BAR R IER Supermax Play & Park Structures Page 218 of 559 IPEMA CSA Z614:20 UPDATE NO. 1 CERTIFICAT DE CONFORMITÉ D ate de D élivrance Initiale: mai 16, 2022 D emandé par: John Ogden N om du parc: 877-15803 Todd Grove Park Dans l'intérêt de la sécurité au terrain de jeu, IPEMA offre une certification par une tierce partie et T ÜV SÜD America valide une certification par le fabricant de la conformité à la norme CSA Z614:20 Update No. 1 (excluant les articles 10, 11) les enfants les espaces de jeu et du matériel. Le fabricant ci-dessous a reçu la validation de la part de TÜV SÜD America que les produits énumérés ci-dessous sont conformes aux exigences de la norme CSA Z614:20 Update No. 1 (excluant les articles 10, 11). Ce certificat n'est pas valide si un composant ou une pièce est remplacé, à moins que le com posant soit acheté du fabricant d'origine et assemblé conformément aux instructions du fabricant de l'équipement. Vérifiez auprès du fabricant pour déterminer la validité de la certification du (des) produit(s) indiqué(s) avant d'utiliser ce certificat pour la preuve de la certification. MOD ÈLE no N OM COMMER C IAL DU PRODUIT LIGN E DE PRODUIT MA N U FA C TU R IER 71132 Wiggle Wave Climber, (5¢-4²)Supermax Pl ay & Park Structures 71382 Vertical Ladder (2¢-0² Rise)Supermax Pl ay & Park Structures 71000 Square D eck Supermax Pl ay & Park Structures 60061 SMALL KIC KPLATE (FOR DECKS SPACED 8² APART)Supermax Pl ay & Park Structures 71879 SMALL ALPIN E CLIMBER Supermax Pl ay & Park Structures 71657 Single Velocity Slide 5’4²Supermax Pl ay & Park Structures 71317 Single U -Handle W/Clamps Supermax Pl ay & Park Structures 61117 R eturn Step Supermax Pl ay & Park Structures 71020 Pipe Wall W/Playw heel Supermax Pl ay & Park Structures 71906 PAR AGON CLIMBER 56"Supermax Pl ay & Park Structures 71842 OR IGAMI FIN C LIMBER Supermax Pl ay & Park Structures 71114 Offset Entry Archway Supermax Pl ay & Park Structures 71395 Mini Amaze Panel Supermax Pl ay & Park Structures 71013 Metal Barrier Supermax Pl ay & Park Structures 71340 Leg Lift Supermax Pl ay & Park Structures 71530 Labyrinth Link W/Tree Supermax Pl ay & Park Structures 71161 H orizontal Loop Ladder Att. 32²Supermax Pl ay & Park Structures 71757 Gear Panel Supermax Pl ay & Park Structures 7202 Echo Chamber Assembly Parkpl ay Pl ay & Park Structures 71761 D ouble Pinnacle Link Supermax Pl ay & Park Structures 71473 D eck To D eck Stairs 2’8² Rise Supermax Pl ay & Park Structures 71756 Bubble Panel Supermax Pl ay & Park Structures 71878 6' LAR GE ALPIN E CLIMER Supermax Pl ay & Park Structures 71872 4 Deck Square Shade Supermax Pl ay & Park Structures 71949 12FT TU BE TO OPEN SLIDE REVERSE Supermax Pl ay & Park Structures 71946 12FT SPIR AL TU BE SLIDE Supermax Pl ay & Park Structures 71941 12FT LEAN OUT PANEL Supermax Pl ay & Park Structures 71938 10FT BAR R IER Supermax Pl ay & Park Structures Page 219 of 559 5/16/2022 Todd Grove Park Drawing 877-151803 Park Play Specifications General System Specifications: Manufacturer shall offer the following warranties on the materials and components of its system: - Lifetime limited warranty on support posts (uprights) - 15-Year limited warranty on punched steel decks, pipes, rails, loops and rungs - 15-Year limited warranty on rotationally molded polyethylene components - Lifetime limited warranty on all hardware Manufacturer shall be ISO 9001/2000 certified Manufacturer shall show IPEMA certification of compliance for each component that the product conforms with the requirements of ASTM F1487-01. Other Small Amaze Activity Small Activity: The Triangle Housing and Caps shall be injection molded from color impregnated high density polyethylene. The Maze Bubble shall be injection molded from clear ABS plastic. The Echo Chamber, Answer Wheel, Knob and Maze shall be injection molded from color impregnated ABS plastic. The Flat Mirror shall be 1/8" thick Polycarbonate with a mirror finish applied to one side. The Stained Glass shall be 3/16" translucent Polycarbonate SuperMax Specifications General System Specifications: SuperMax features 5" O.D. uprights with a high-strength aluminum alloy clamp fastening system finished with a polyester powder- coat. All uprights shall receive factory installed aluminum post caps and will ship with labels for manufacturer identification. All decks and components shall connect using the aluminum alloy clamping system. All climbing attachments shall include a 15" wide deck entry archway to control deck access to one child at a time and help prevent inadvertent falls. Manufacturer shall offer the following warranties on the materials and components of its system: Page 220 of 559 - Lifetime limited warranty on support posts (uprights) - 15-Year limited warranty on punched steel decks, pipes, rails, loops and rungs - 15-Year limited warranty on rotationally molded polyethylene components - Lifetime limited warranty on all hardware Manufacturer shall be ISO 9001/2000 certified Manufacturer shall show IPEMA certification of compliance for each component that the product conforms with the requirements of ASTM F1487-01. General Specifications of Materials Uprights, Aluminum The posts shall be 5"outside diameter tubing with an 1/8" minimum wall thickness. The material shall be extruded from 6005-T5 seamless aluminum alloy conforming to ASTM-B-221. Minimum yield strength shall be 35,000 psi and minimum tensile strength shall be 38,000 psi. All upright posts shall be coated with a custom formula TGIC polyester powder coating in conformance with the specifications outlined herein. Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. Hardware All nuts, bolts, and washers, with exceptions noted, shall be 3/8" diameter 18-8 stainless steel in varying lengths, with a vandal- resistant hex-pinned head configuration and factory-applied locking patch. When allowed a 72-hour cure time, the locking patch will prevent the bolt from loosening without at least 4 times the installation torque. Play & Park Structures will supply the special tool required to turn vandal-resistant hardware with each shipment. 1/2" diameter Ramp and Arch Bridge connecting hardware shall be Grade 5 zinc-plated, and 3/8" Clatter Bridge security bolts shall be Grade 8 hardened and zinc-plated. Deck Components Kickplates Kickplate is cut from galvanneal sheet metal with (8) 7/16" x 1" slotted holes punched to coincide with deck flange holes. Corners are rounded, edges are ground smooth, and receives a baked-on polyester powder-coated finish after fabrication. Page 221 of 559 Deck Components Return Step Return Step The Return Step shall be made from 12 gauge punched steel with a protective p&o finish in conformance with the specifications outlined herein. The Return Steps shall be a one-piece welded assembly finished with the matte PVC coating per the specifications herein. Support legs shall be fabricated from 1-5/16" O.D. x .083" (14 gauge) wall galvanized steel tubing. Support Legs shall be all- welded assemblies and shall be coated after fabrication with a custom formula of TGIC polyester powder in conformance with the specifications outlined herein. General Specifications of Materials Plastisol Coating All metal deck platforms, steps, bridge planks, ramps, kickplates, and chains are plastisol-coated. Each part is chemically washed and completely submerged in a special heat-activated primer and allowed to dry. Parts are then pre-heated and immersed in liquid poly- vinyl-chloride (plastisol). The PVC coating shall have a typical thickness of .080" to .120", and a hardness of Shore A 83 +/-5 normal durometer range. This material is classed as "Self Extinguishing", meets or exceeds automotive specifications NVSS302, and contains ultraviolet inhibitors to help prolong the life of the coating. Standard color is brown, with optional colors available. The following characteristics apply: Tensile Strength - 2,800 psi Elongation - 290 % Tear Strength - 420 lbs/in SuperMax Clamp Clamp Ring and Adapters are die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. Plastisol Coating All metal deck platforms, steps, bridge planks, ramps, kickplates, and chains are plastisol-coated. Each part is chemically washed and completely submerged in a special heat-activated primer and allowed to dry. Parts are then pre-heated and immersed in liquid poly- vinyl-chloride (plastisol). The PVC coating shall have a typical thickness of .080" to .120", and a hardness of Shore A 83 +/-5 normal durometer range. This material is classed as "Self Extinguishing", meets or exceeds automotive specifications NVSS302, and contains ultraviolet inhibitors to help prolong the life of the coating. Standard color is brown, with optional colors available. The following characteristics apply: Tensile Strength - 2,800 psi Elongation - 290 % Tear Strength - 420 lbs/in Deck Components Deck Platforms Metal decks shall be a one-piece construction and shall be designed to maintain a full 48" on center post spacing. Metal decks shall be fabricated from 11 gauge hot rolled steel which shall be punched, formed, and reinforced with welded in place 2-1/2" x 11 ga. steel strips. Decks shall include a pattern of equally spaced slots on each side to provide a flush mounting of play events that attach to the deck, as well as the design of more than one adjacent deck at the same height. Each deck shall have welded at the corner underside a threaded 3/8" stud for attachment to the post's Deck Clamps. This fastening technique eliminates the need for hardware protruding through the deck surface, thereby eliminating the possibility of an entanglement hazard and presenting a clean and smooth deck Page 222 of 559 surface. Entire deck assembly, after fabrication, shall be dipped in a textured skid-resistant poly-vinyl-chloride (plastisol) coating to a minimum thickness of .080". General Specifications of Materials Plastisol Coating All metal deck platforms, steps, bridge planks, ramps, kickplates, and chains are plastisol-coated. Each part is chemically washed and completely submerged in a special heat-activated primer and allowed to dry. Parts are then pre-heated and immersed in liquid poly- vinyl-chloride (plastisol). The PVC coating shall have a typical thickness of .080" to .120", and a hardness of Shore A 83 +/-5 normal durometer range. This material is classed as "Self Extinguishing", meets or exceeds automotive specifications NVSS302, and contains ultraviolet inhibitors to help prolong the life of the coating. Standard color is brown, with optional colors available. The following characteristics apply: Tensile Strength - 2,800 psi Elongation - 290 % Tear Strength - 420 lbs/in Deck Components Kickplates Kickplate is cut from galvanneal sheet metal with (8) 7/16" x 1" slotted holes punched to coincide with deck flange holes. Corners are rounded, edges are ground smooth, and receives a baked-on polyester powder-coated finish after fabrication. Triangle Transfer with Handhold Triangle Transfer with Handhold The Triangle Transfer shall be made from 12 gauge punched steel with a protective p&o finish in conformance with the specifications outlined herein. The Triangle Transfer shall be a one-piece welded assembly finished with the matte PVC coating per the specifications herein. Handhold shall be fabricated from 1 7/8” O.D. x .12” (11gauge) wall and 1-5/16" O.D. x .083" (14 gauge) wall galvanized steel tubing. Support legs shall be fabricated from 1-5/16" O.D. x .083" (14 gauge) wall galvanized steel tubing. Handhold and Support Legs shall be all-welded assemblies and shall be coated after fabrication with a custom formula of TGIC polyester powder in conformance with the specifications outlined herein. General Specifications of Materials Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. Page 223 of 559 Metal Components Pipe Wall w/ Playwheel Pipe Wall is an all stainless steel welded assembly using 1-5/16" x 14-gauge galvanize tubing. Eight vertical 1-5/16" O.D. tubes are welded to two 1- 5/16" O.D. horizontal tubes and the entire assembly is polyester powder-coat finished. Pipe Wall is designed to provide a 38" high barrier above the deck surface. The steering wheel(s) is molded of a durable proprietary plastic and shall withstand an impact of over 250 foot-pounds. A grease impregnated bronze bushing is pressed into the shaft to provide smooth turning. The steering wheel(s) mounting bracket is formed of 3/16" thick steel and has a powder coat finish. Primary hardware is stainless steel. General Specifications of Materials SuperMax Clamp Clamp Ring and Adapters are die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. Metal Components Sided Entrance Barrier Pipe Wall is fabricated from 1-5/16" O.D. 14-gauge galvanized steel tubing steel welded to L-Fittings and 3/16" x 2" x 27" Arch Side Entrance Plate. The entire Pipe Wall is coated with a bake on polyester powder-coated finished. General Specifications of Materials SuperMax Clamp Clamp Ring and Adapters are die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. Page 224 of 559 Metal Components Wiggle Wave Wiggle Wave Climber is one-piece all welded using 1-7/8" O.D. 13-gauge galvanized steel tubing for the side rails and 1/4" thick yellow zinc-coated steel attachment plate. Rungs are made from 1-5/16" O.D. 14-gauge galvanized steel tubing. The Wiggle Wave climber receives a baked-on powder coat finish. Arch Barrier is fabricated from 1-5/16" O.D. x .083" (14 gauge) wall galvanized steel tubing with interior vertical members fabricated of 1-1/16" O.D. x .075" (15 gauge) wall galvanized steel tubing. The Arch Barrier is a welded assembly and receives a baked-on powder coat finish. General Specifications of Materials SuperMax Clamp Clamp Ring and Adapters are die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. Metal Components Straight Horizontal Loop Ladders Horizontal Loop Ladder consists of 3-1/2" O.D. 13-gauge galvanized steel tubing for the center beam and 1-5/16" O.D. 14-gauge galvanized steel tubing for the loops. Rungs are 1" O.D. 14-gauge galvanized tubes with 1-5/16" O.D. with swaged ends welded to center beam. Vertical Ladder is made of 1-5/16" O.D. galvanized tube with 1" O.D. Galvanized tube rungs, and 3/16" thick steel tabs. All metal parts shall be coated with a custom formula TGIC polyester powder. General Specifications of Materials SuperMax Clamp Clamp Ring and Adapters are die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. Page 225 of 559 Metal Components U-Handles U-handles are fabricated from 1-5/16" O.D. 14-gauge galvanized steel tubing formed into 'U' shape and receive a baked on polyester powder-coated finish. General Specifications of Materials SuperMax Clamp Clamp Ring and Adapters are die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. Metal Components Leg Lift Leg Lift is formed from 4-1/2" x 2" x 3/16" steel welded to 1" O.D. 14-gauge galvanized tubing, polyester powder-coated after fabrication. Half Clamp is cast from a 356 high-strength aluminum alloy with a baked-on polyester powder-coated finish. General Specifications of Materials Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. HDPE Components HDPE Panels Panels shall be precision cut from a single solid sheet of .750" thick UV-stabilized extruded high-density polyethylene with colors molded in. The material will have a density of 60 lbs/ft³ and a tensile strength of 4400 PSI (30 Mpa) as determined per procedure C of ASTM D1928. All edges shall have radiuses and all corners rounded for safe play. Page 226 of 559 Metal Components Vertical Ladder (HDPE) Flat Bracket is made from 11-gauge galvanized steel sheet. The bracket receives a baked-on polyester powder-coated finish. The Entrance Barrier Wall is fabricated from 1-5/16" O.D. 14-gauge galvanized steel tubing steel welded to yellow-zinc coated 'L'-Fittings and 2-7/8" x 38-1/8" 7-gauge galvanized plate. The Entrance Barrier Wall receives a baked-on polyester powder-coated finish. Step Panels are cut from a sheet of high-density .850" thick extruded solid polyethylene with color molded in and UV-stabilized. General Specifications of Materials SuperMax Clamp Clamp Ring and Adapters are die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. Rotomolded Components Mini Amaze Panel Mini A-Maze: Panel shall be 3" thick color impregnated linear low density polyethylene and shall conform to the rotationally molded specifications outlined herein, with double wall construction molded to a minimum 3/16” wall thickness. All polyethylene shall be linear low-density material with UV-stabilized color and an anti-static compound additive. All rotationally molded products shall meet or exceed the following specifications: ASTM D-1248, type 2, class A and Federal specification LP-390C, type 1, class M, grade 2, category 3; Density (ASTM D- 1505); Brittleness Temperature (ASTM D-746); Tensile Values (ASTM D-638); Flexural Modulus (ASTM D-790);Heat Distortion (ASTM-648); Low Temperature Impact (ARM-STD). Panel shall attach to upright clamp using a one piece formed 3/16” stainless steel tab. General Specifications of Materials SuperMax Clamp Clamp Ring and Adapters are die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. Rotationally Molded Plastics All Rotationally Molded Products are manufactured from linear low-density polyethylene UV-stabilized color and an anti-static compound additive. The tensile strength of this material is to be 2500 PSI as defined by ASTM D638. The typical wall thickness will be .250" (¼"). All rotationally molded products shall meet or exceed the following specifications: ASTM D-1248, type 2, class A and Federal specification LP-390C, type 1, class M, grade 2, category 3; Density (ASTM D- 1505); Brittleness Temperature (ASTM D- Page 227 of 559 746); Tensile Values (ASTM D-638); Flexural Modulus (ASTM D-790); Heat Distortion (ASTM-648); Low Temperature Impact (ARM-STD). All solid plastic panels are manufactured from high-density polyethylene. All solid plastic panels shall meet or exceed the following specifications: Density (ASTM D- 1505); Brittleness Temperature (ASTM D-746); Tensile Values (ASTM D-638); Flexural Modulus (ASTM D-790). Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. HDPE Components HDPE Panels Panels shall be precision cut from a single solid sheet of .750" thick UV-stabilized extruded high-density polyethylene with colors molded in. The material will have a density of 60 lbs/ft³ and a tensile strength of 4400 PSI (30 Mpa) as determined per procedure C of ASTM D1928. All edges shall have radiuses and all corners rounded for safe play. Spin & Win Panel Spin & Win Panel is cut from a sheet of high-density .750" & .350" thick extruded solid polyethylene with color molded in and UV- stabilized. Block is made of high-impact medium-density rotationally molded and UV-stabilized polyethylene with a minimum of 0.1875" wall thickness, rounded corners and with text numbers molded in. Each Block measures 9-1/16" wide by 8-7/8" high and is supported by one 1/2" O.D. nominal (schedule 40) galvanized pipe. General Specifications of Materials SuperMax Clamp Clamp Ring and Adapters are die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. Page 228 of 559 Plastisol Coating All metal deck platforms, steps, bridge planks, ramps, kickplates, and chains are plastisol-coated. Each part is chemically washed and completely submerged in a special heat-activated primer and allowed to dry. Parts are then pre-heated and immersed in liquid poly- vinyl-chloride (plastisol). The PVC coating shall have a typical thickness of .080" to .120", and a hardness of Shore A 83 +/-5 normal durometer range. This material is classed as "Self Extinguishing", meets or exceeds automotive specifications NVSS302, and contains ultraviolet inhibitors to help prolong the life of the coating. Standard color is brown, with optional colors available. The following characteristics apply: Tensile Strength - 2,800 psi Elongation - 290 % Tear Strength - 420 lbs/in Deck Components Single Step Transfer Step is fabricated from pre-punched steel sheet 11-gauge. After fabrication, entire Step is Plastisol-coated with a thickness of 50 to 80 mils on top of wear surface. Average perforation size is 5/16" diameter after coating. U-Handle is formed from 1-5/16" O.D. 14-gauge galvanized steel tubing and polyester powder-coated. 24" Support Legs are 1-5/8" O.D. 14-gauge galvanized steel tubing with one end flattened and pre-punched for attachment. General Specifications of Materials SuperMax Clamp Clamp Ring and Adapters are die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. Deck Components Deck to Deck Stairs Right and Left Barrier Assembly: Shall be fabricated from 1.029" O.D. x .072" (15 gauge) wall galvanized steel rung, 1-5/16" O.D. x .083"(14 gauge) wall galvanized steel socket, 14 gauge galvanized steel pipe cap, and 11 gauge laser cut steel tab. Right and Left Barrier Assembly shall be an all- welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating in conformance with specifications outlined herein. Coated Stairs: Shall be fabricated from 12 gauge (.109"thick) punched steel with a protective pickled and oiled finish. The Coated Stairs is chemically washed and completely submerged in a special heat-activated primer and allowed to dry. Then pre-heated and immersed in liquid poly-vinyl-chloride (plastisol). The PVC coating shall have a typical thickness of .080"to .120" and a hardness of Shore A 83 +/- 5 normal durometer range. This material is classed as "Self-extinguishing"meets or exceeds automotive specifications NVSS302, and contains ultraviolet inhibitors to help prolong the life of the coating. The following characteristics apply: Tensile Strength - 2,800 psi, Elongation - 290%, Tear Strength - 420 lbs. /in. Pipe Adapters: Shall be fabricated from die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. General Specifications of Materials Hardware All nuts, bolts, and washers, with exceptions noted, shall be 3/8" diameter 18-8 stainless steel in varying lengths, with a vandal- resistant hex-pinned head configuration and factory-applied locking patch. When allowed a 72-hour cure time, the locking patch will Page 229 of 559 prevent the bolt from loosening without at least 4 times the installation torque. Play & Park Structures will supply the special tool required to turn vandal-resistant hardware with each shipment. 1/2" diameter Ramp and Arch Bridge connecting hardware shall be Grade 5 zinc-plated, and 3/8" Clatter Bridge security bolts shall be Grade 8 hardened and zinc-plated. Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. Cable Nets Labyrinth with Tree Support Pipe Tree 1 & 2: Shall be 3.5" outside diameter, 13 gauge (.095") galvanized round tubing, manufactured to ASTM A-500 Section II tolerances from cold-formed steel conforming to ASTM A-569 Sheet Spec for Steel Coil. Minimum yield strength shall be 50,000 psi and minimum tensile strength shall be 55,000 psi. The exterior surface is hot dip galvanized, chromate conversion coated, and a clear high performance organic polymer is applied. The inside diameter has 81% minimum zinc rich primer capable of providing excellent rust protection and fabrication characteristics. All coatings are applied inside and out after welding for superior corrosion protection throughout. Exterior surface galvanizing zinc purity is 99% as per ASTM B-6 high grade and special high grade. Galvanizing coverage shall demonstrate the ability to exceed 1000 hours salt spray corrosion exposure in accordance with ASTM B-117. Internal surface zinc rich 81% minimum zinc dust content in organic resin, as per ASTM F-1234, Section 5.2.4, Type D. All upright posts shall have a finished grade line marking to indicate the correct playground safety surface level. All upright posts shall be coated with a custom formula TGIC polyester powder coating in conformance with the specifications outlined herein. Hardware: All nuts, bolts, screws, inserts, and lock washers used in the assembly of all play equipment shall be stainless steel, yellow dichromate plated steel, blue-coat plated steel, mechanically galvanized or powder coated/yellow dichromate plated steel. All primary fasteners shall be 304 alloy stainless steel. Fasteners with yellow dichromate treatment have an electro-deposited, 99.9% pure zinc substrate applied from a specially formulated solution sealed with a yellow dichromate top coat designed to work in conjunction with the zinc plating. Yellow dichromate has a 320% longer life to white corrosion and 275% longer to red corrosion than does hot-dip galvanizing. Stainless steel fasteners shall be button pin-in head, hex socket cap screws with a two-part epoxy locking patch added to the threads. The two-part locking patch shall consist of one part resin and one part catalyst which are activated during installation. After curing, the material shall require a minimum of five times the installation torque to remove the fastener. Manufacturer shall provide special installation tools for pinned fasteners. General Specifications of Materials SuperMax Clamp Clamp Ring and Adapters are die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. Page 230 of 559 Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. Rotationally Molded Plastics All Rotationally Molded Products are manufactured from linear low-density polyethylene UV-stabilized color and an anti-static compound additive. The tensile strength of this material is to be 2500 PSI as defined by ASTM D638. The typical wall thickness will be .250" (¼"). All rotationally molded products shall meet or exceed the following specifications: ASTM D-1248, type 2, class A and Federal specification LP-390C, type 1, class M, grade 2, category 3; Density (ASTM D- 1505); Brittleness Temperature (ASTM D- 746); Tensile Values (ASTM D-638); Flexural Modulus (ASTM D-790); Heat Distortion (ASTM-648); Low Temperature Impact (ARM-STD). All solid plastic panels are manufactured from high-density polyethylene. All solid plastic panels shall meet or exceed the following specifications: Density (ASTM D- 1505); Brittleness Temperature (ASTM D-746); Tensile Values (ASTM D-638); Flexural Modulus (ASTM D-790). Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. Hardware All nuts, bolts, and washers, with exceptions noted, shall be 3/8" diameter 18-8 stainless steel in varying lengths, with a vandal- resistant hex-pinned head configuration and factory-applied locking patch. When allowed a 72-hour cure time, the locking patch will prevent the bolt from loosening without at least 4 times the installation torque. Play & Park Structures will supply the special tool required to turn vandal-resistant hardware with each shipment. 1/2" diameter Ramp and Arch Bridge connecting hardware shall be Grade 5 zinc-plated, and 3/8" Clatter Bridge security bolts shall be Grade 8 hardened and zinc-plated. Rotomolded Components Double Slides - Roto-Molded Slide foot buck is fabricated from 2 3/8" O.D. galvanized steel tubing and 12 gauge stainless steel plate. Cross Bar is fabricated from 1 5/16" O.D. 14-gauge galvanized tubing. Barrier assembly is fabricated from 1 5/16" O.D. 14-gauge galvanized tubing and 1 1/4" O.D. galvanized end cap. Collar Plate is fabricated from 1/8" sheet steel and 2 1/8" O.D. steel collar. All metal parts shall be coated with a custom formula TGIC polyester powder coating. Slide sections and Visor Hood shall be rotationally molded from an extremely durable double-walled low density polyethylene with (UV) light stabilizers and color molded in. This material complies with ASTM- D-1248, Type 2, Class A, and Federal specification LP-390C, Type 1, Class M, Grade2< Category 3, and has a minimum 1/4" wall Page 231 of 559 thickness (3/16" for Visor Hood). Steel inserts are molded in to receive fastening bolts. Slide side rails are a minimum 12" high from the inside slide surface, and slide bed-way is designed to have a 20" minimum width. General Specifications of Materials SuperMax Clamp Clamp Ring and Adapters are die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. HDPE Components Gear Panel Gear Panel shall be color-impregnated linear low density polyethylene and shall conform to the rotationally molded specifications outlined herein. Gears shall be made from 3/4" thick (solid) high density, UV-stabilized and color impregnated polyethylene, with Polycarbonate windows. HDPE Panels Panels shall be precision cut from a single solid sheet of .750" thick UV-stabilized extruded high-density polyethylene with colors molded in. The material will have a density of 60 lbs/ft³ and a tensile strength of 4400 PSI (30 Mpa) as determined per procedure C of ASTM D1928. All edges shall have radiuses and all corners rounded for safe play. General Specifications of Materials Rotationally Molded Plastics All Rotationally Molded Products are manufactured from linear low-density polyethylene UV-stabilized color and an anti-static compound additive. The tensile strength of this material is to be 2500 PSI as defined by ASTM D638. The typical wall thickness will be .250" (¼"). All rotationally molded products shall meet or exceed the following specifications: ASTM D-1248, type 2, class A and Federal specification LP-390C, type 1, class M, grade 2, category 3; Density (ASTM D- 1505); Brittleness Temperature (ASTM D- 746); Tensile Values (ASTM D-638); Flexural Modulus (ASTM D-790); Heat Distortion (ASTM-648); Low Temperature Impact (ARM-STD). All solid plastic panels are manufactured from high-density polyethylene. All solid plastic panels shall meet or exceed the following specifications: Density (ASTM D- 1505); Brittleness Temperature (ASTM D-746); Tensile Values (ASTM D-638); Flexural Modulus (ASTM D-790). Rotomolded Components Double Pinnacle Link Pipe Adapters: Shall be fabricated from die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. Pinnacle Climber: Shall be rotational molded from polyethylene. The polyethylene shall be linear low-density material with UV-stabilized color and an anti-static compound additive. All rotational molded products shall meet or exceed the following specifications: ASTM D-1298, type 2, class A and Federal specification LP-390c, type 1, class M, grade 2, category 3; Density (ASTM D-155); Brittleness Temperature (ASTM D-746), Tensile Values (ASTM-638); Flexural Modulus (ASTM-D-790); Heat Distortion (ASTM-648); Low Temperature Impact (ARM-STD) Page 232 of 559 Deck Mounting Bar Assembly: Shall be fabricated from 1-5/16" O.D. x .083" (14 gauge) wall galvanized steel tubing with a .375" zinc plated .5 mil coating with chromate finish pipe insert. 1-5/16" O.D. x .083" (14 gauge) wall galvanized steel tubing. The Deck Mounting Bar Assembly shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating in conformance with specifications outlined herein. T-Bar Assembly: Shall be fabricated from 1-5/16" O.D. x .083" (14 gauge) wall galvanized steel tubing with a .375" zinc plated .5 mil coating with chromate finish pipe insert, 1-5/16" O.D. x .083" (14 gauge) wall galvanized steel tubing. The T-bar Assembly shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating in conformance with specifications outlined herein. Pinnacle Barrier Entrance: Shall be fabricated from 1-5/16" O.D. x .083" (14 gauge) wall galvanized steel tubing, 1.029" O.D. x .072" (15 gauge) wall galvanized steel rung, 3/16" hot rolled flat steel plate, and 3/16" thick laser cut steel tab. The Pinnacle Barrier Entrance shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating in conformance with specifications outlined herein. 3 Hole Tab Assembly: Shall be fabricated from 3/8" hot rolled round stock and 3/16" x 4" hot rolled flat pickled and oiled steel tab. The 3 Hole Tab Assembly shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating in conformance with specifications outlined herein. Metal Components Fin Climber Pipe Adapter: Shall be fabricated from die cast from an A380 high-strength aluminum alloy with a baked-on polyester powder-coat finish. Climber Handhold #1, 2, and 3: Shall be fabricated from hybrid resin mixture with custom formulated uv inhibiter. Footbuck: Shall be fabricated from 1-5/16" O.D. x .083" (14 gauge) wall galvanized steel pipe. The Footbuck shall be coated after fabrication with a custom formula of TGIC polyester powder coating in conformance with specifications outlined herein. Faceted Climbing Fin: Shall be fabricated from 3/16" x 2" hot rolled steel tab, 1-5/16" O.D. x .083" (14 gauge) wall galvanized steel pipe, and 12 gauge galvanized steel insert. Faceted Climbing Fin shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating in conformance with specifications outlined herein. Small and Large Hdpe Panel: Shall be fabricated from a single solid sheet of .750" thick UV-stabilized extruded high-density polyethylene with colors molded in. The material will have a density of 60 lbs. /ft³ and a tensile strength of 4400 PSI (30 Mpa) as determined per procedure C of ASTM D1928. All edges shall have radiuses and all corners rounded for safe play. Page 233 of 559 Park Play Specifications General System Specifications: Manufacturer shall offer the following warranties on the materials and components of its system: - Lifetime limited warranty on support posts (uprights) - 15-Year limited warranty on punched steel decks, pipes, rails, loops and rungs - 15-Year limited warranty on rotationally molded polyethylene components - Lifetime limited warranty on all hardware Manufacturer shall be ISO 9001/2000 certified Manufacturer shall show IPEMA certification of compliance for each component that the product conforms with the requirements of ASTM F1487-01. Freestanding Metal Climbers Alpine Climber 3 1/2" Dome Cap: Shall be fabricated from 413 Die Cast Aluminum Alloy. The 3 1/2" Dome Cap shall be coated after fabrication with a custom formula of TGIC polyester powder coating in conformance with specifications outlined herein. Tree Fin Panel: Shall be fabricated from a single solid sheet of .750” thick UV-stabilized extruded high-density polyethylene with colors molded in. The material will have a density of 60 lbs. /ft³ and a tensile strength of 4400 PSI (30 Mpa) as determined per procedure C of ASTM D1928. All edges shall have radiuses and all corners rounded for safe play. Tall and Short Tree Assembly: Shall be fabricated from 3/16" x 8 1/2" laser cut steel plate, 3/16" x 2" hot rolled flat steel tab, 1.029" O.D. x .072" (15 gauge) wall galvanized steel loop, and 3 1/2" O.D. x .095" (13 gauge) wall galvanized steel pipe. Tall and Short Tree Assembly shall be an all- welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating in conformance with specifications outlined herein. SuperMax Specifications General System Specifications: SuperMax features 5" O.D. uprights with a high-strength aluminum alloy clamp fastening system finished with a polyester powder- coat. All uprights shall receive factory installed aluminum post caps and will ship with labels for manufacturer identification. All decks and components shall connect using the aluminum alloy clamping system. All climbing attachments shall include a 15" wide deck entry archway to control deck access to one child at a time and help prevent inadvertent falls. Manufacturer shall offer the following warranties on the materials and components of its system: Page 234 of 559 - Lifetime limited warranty on support posts (uprights) - 15-Year limited warranty on punched steel decks, pipes, rails, loops and rungs - 15-Year limited warranty on rotationally molded polyethylene components - Lifetime limited warranty on all hardware Manufacturer shall be ISO 9001/2000 certified Manufacturer shall show IPEMA certification of compliance for each component that the product conforms with the requirements of ASTM F1487-01. Metal Components Paragon Climber Paragon Climber Hdpe Insert: Shall be fabricated from a single solid sheet of .750" thick UV-stabilized extruded high-density polyethylene with colors molded in. The material will have a density of 60 lbs. /ft³ and a tensile strength of 4400 PSI (30 Mpa) as determined per procedure C of ASTM D1928. All edges shall have radiuses and all corners rounded for safe play. Paragon Climber Weldment: Shall be fabricated from 3/16" x 2" hot rolled steel tab, 1-5/16" O.D. x .083" (14 gauge) wall galvanized steel pipe, and 14 gauge galvanized pipe cap. Paragon Climber Weldment shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating in conformance with specifications outlined herein. Paragon Climber Footbuck: Shall be fabricated from 1-5/16" O.D. x .083" (14 gauge) wall galvanized steel pipe. The Footbuck shall be coated after fabrication with a custom formula of TGIC polyester powder coating in conformance with specifications outlined herein. Denali Tower Base 4' Filler Panel consists of 1 5/16" O.D. galvanized steel tubing with 1 1/16" O.D. galvanized steel rungs and 11 Ga. steel plate. 4' Filler Panel is coated with a baked on polyester powder-coated finish after fabrication. Flat Bracket is made from 11-gauge galvanized steel sheet. The bracket receives a baked-on polyester powder-coated finish. The 10' Entryway is fabricated from 1-5/16" O.D. 14-gauge galvanized steel tubing and 1-1/16" O.D. 15-gauge galvanized steel tubing welded to 2-7/8" x 38-1/8" 7-gauge galvanized plate. The Entrance Barrier Wall receives a baked-on polyester powder-coated finish. Step Panels are cut from a sheet of high-density .750" thick extruded solid polyethylene with color molded in and UV-stabilized. Flat Bracket is made from 11-gauge galvanized steel sheet. The bracket receives a baked-on polyester powder-coated finish. The 10' Entryway is fabricated from 1-5/16" O.D. 14-gauge galvanized steel tubing and 1-1/16" O.D. 15-gauge galvanized steel tubing welded to 2-7/8" x 38-1/8" 7-gauge galvanized plate. The Filler Panel is fabricated from 1-5/16" O.D. 14-gauge galvanized steel tubing, 1- 1/16" O.D. 15-gauge galvanized steel tubing, and 11-gauge sheet steel. The Filler Panel shall be an all welded assembly. The 10' Entryway and Filler Panel receive a baked-on polyester powder-coated finish. Step Panels are cut from a sheet of high-density .750" thick extruded solid polyethylene with color molded in and UV-stabilized. 10 ft Barrier Panel FILLER PANEL shall be fabricated from 1 5/16" O.D. x .083" (14 gauge) wall galvanized steel tubing, 1-1/16" O.D. x .072" (15 gauge) wall galvanized steel tubing, and 11-gauge sheet steel. The Filler Panel shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating. Page 235 of 559 FLAT BARRIER shall be fabricated from 1-5/16" O.D. x .083" (14-gauge) wall galvanized steel tubing, 1-1/16" O.D. x .072" (15- gauge) wall galvanized steel tubing, and 11-gauge sheet steel. The Flat Barrier shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating. Lean Out Panel LEAN OUT PANEL shall be fabricated from 1 5/16" O.D. x .083" (14 gauge) wall galvanized steel tubing, 1-1/16" O.D. x .072” (15 gauge) wall galvanized steel tubing, and 11-gauge sheet steel. The Lean Out Panel shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating. Rotomolded Components 12 ft Spiral Tunnel Slide FILLER PANEL shall be fabricated from 1 5/16" O.D. x .083" (14 gauge) wall galvanized steel tubing, 1-1/16" O.D. x .072" (15 gauge) wall galvanized steel tubing, and 11-gauge sheet steel. The Filler Panel shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating. FOOTBUCK Shall be 1 5/16" O.D. 14-gauge galvanized steel tubing and 12GA. (.109") Sheet metal P & O. The Footbuck shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating. FOOTBUCK SADDLE 30 DEG shall be fabricated from .25" sheet metal P & O. Outrigger plate shall be coated after fabrication with a custom formula of TGIC polyester powder coating. FOOTBUCK Shall be 2 3/8" O.D. 13-gauge galvanized steel tubing and 12GA. (.109") Sheet metal P & O. The Slide Support shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating. Mounting bracket is fabricated from 7/8" O.D. 16-gauge galvanized steel tubing and 1/8" formed steel sheet and receives a baked-on polyester powder-coat finish after fabrication. Panel shall be rotationally molded from an extremely durable double-walled low- density polyethylene with (UV) light stabilizers and color molded in. This material complies with STM-D-1248, Type 2, Class A, and Federal specification LP-390C, Type 1, Class M, Grade2, Category 3, and has a minimum 1/4" wall thickness. SLIDE SECTIONS: All Rotationally Molded Products are manufactured from linear low-density polyethylene UV-stabilized color and an anti-static compound additive. The tensile strength of this material is to be 2500 PSI as defined by ASTM D638. The typical wall thickness will be .250" (¼"). All rotationally molded products shall meet or exceed the following specifications: ASTM D-1248, type 2, class A and Federal specification LP-390C, type 1, class M, grade 2, category 3; Density (ASTM D- 1505); Brittleness Temperature (ASTM D- 746); Tensile Values (ASTM D-638); Flexural Modulus (ASTM D-790); Heat Distortion (ASTM-648); Low Temperature Impact (ARM-STD). All solid plastic panels are manufactured from high-density polyethylene. All solid plastic panels shall meet or exceed the following specifications: Density (ASTM D- 1505); Brittleness Temperature (ASTM D-746); Tensile Values (ASTM D-638); Flexural Modulus (ASTM D-790). 12 ft Cascade Tube Slide FILLER PANEL shall be fabricated from 1-5/16" O.D. x .083" (14 gauge) wall galvanized steel tubing, 1-1/16" O.D. x .072” (15 gauge) wall galvanized steel tubing, and 11-gauge sheet steel. The Filler Panel shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating. Page 236 of 559 SMASHED FOOTBUCK Shall be 1-15/16" O.D. 14-gauge galvanized steel tubing and 12GA. (.109”) Sheet metal P & O. The Smashed Footbuck shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating. OUTRIGGER PLATE shall be fabricated from .25” sheet metal P & O. Outrigger plate shall be coated after fabrication with a custom formula of TGIC polyester powder coating. SUPPORST ASSEMBLY Shall be 1-1/2" O.D. 14-gauge galvanized steel tubing and 12GA. (.109”) Sheet metal P & O. The Support Assembly shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating. FOOTBUCK Shall be 2 3/8" O.D. 13-gauge galvanized steel tubing and 12GA. (.109”) Sheet metal P & O. The Footbuck shall be an all-welded assembly and shall be coated after fabrication with a custom formula of TGIC polyester powder coating. Mounting bracket is fabricated from 7/8" O.D. 16-gauge galvanized steel tubing and 1/8" formed steel sheet and receives a baked-on polyester powder-coat finish after fabrication. Panel shall be rotationally molded from an extremely durable double-walled low- density polyethylene with (UV) light stabilizers and color molded in. This material complies with STM-D-1248, Type 2, Class A, and Federal specification LP-390C, Type 1, Class M, Grade2, Category 3, and has a minimum 1/4" wall thickness. SLIDE SECTIONS: All Rotationally Molded Products are manufactured from linear low-density polyethylene UV-stabilized color and an anti-static compound additive. The tensile strength of this material is to be 2500 PSI as defined by ASTM D638. The typical wall thickness will be .250" (¼"). All rotationally molded products shall meet or exceed the following specifications: ASTM D-1248, type 2, class A and Federal specification LP-390C, type 1, class M, grade 2, category 3; Density (ASTM D- 1505); Brittleness Temperature (ASTM D- 746); Tensile Values (ASTM D-638); Flexural Modulus (ASTM D-790); Heat Distortion (ASTM-648); Low Temperature Impact (ARM-STD). All solid plastic panels are manufactured from high-density polyethylene. All solid plastic panels shall meet or exceed the following specifications: Density (ASTM D- 1505); Brittleness Temperature (ASTM D-746); Tensile Values (ASTM D-638); Flexural Modulus (ASTM D-790). General Specifications of Materials Uprights, Steel The posts shall be 5" outside diameter, 11 gauge (.120") galvanized round tubing, manufactured to ASTM A-500 Grade B tolerances from cold-formed steel conforming to ASTM A-569 Sheet Spec for steel coil. Minimum yield strength shall be 50,000 psi and minimum tensile strength shall be 55,000 psi. The exterior surface is hot dip galvanized, chromate conversion coated, and a clear high performance organic polymer is applied. The inside diameter has 81% minimum zinc rich primer capable of providing excellent rust protection and fabrication characteristics. All coatings are applied inside and out after welding for superior corrosion protection throughout. Exterior surface galvanizing zinc purity is 99% as per ASTM B-6 high grade and special high grade. Galvanizing coverage shall demonstrate the ability to exceed 1000 hours salt spray corrosion exposure in accordance with ASTM B-117. Internal surface zinc rich 81% minimum zinc dust content in organic resin, as per ASTM F-1234, Section 5.2.4, Type D. All upright posts shall be coated with a custom formula TGIC polyester powder coating in conformance with the specifications outlined herein. Polyester Powder-Coating Process Powder-coat shall be an electrostatically applied custom formula of TGIC polyester powder. All components will be free of sharp edges and excess weld spatter and shall be cleaned in a four stage solvent/zirconium based bath, as a rust inhibitor, and a sealer to prevent flash rusting before coating. The coating shall have a super tough finish with maximum exterior durability and will have superior adhesion characteristics. Typical characteristics are: 3.0 - 5.0 mil thickness and oven cured between 375 to 425 degrees Fahrenheit. Pencil Hardness H (ASTM D-3363), Impact (ASTM D-2794-69), Wedge Bend (ASTM D-522-68), Adhesion (Cross Hatch ASTM D-3359 & Knife Scratch ASTM D-2197), Environmental (Stain Resistance ASTM D-1308, Humidity ASTM D 2247 - Page 237 of 559 87, Salt Spray ASTM B-117 & Fadometer 300 hrs with no loss of gloss), Oven-bake Stability 200% at 350 degrees Fahrenheit for 10 minutes. Hardware All nuts, bolts, and washers, with exceptions noted, shall be 3/8" diameter 18-8 stainless steel in varying lengths, with a vandal- resistant hex-pinned head configuration and factory-applied locking patch. When allowed a 72-hour cure time, the locking patch will prevent the bolt from loosening without at least 4 times the installation torque. Play & Park Structures will supply the special tool required to turn vandal-resistant hardware with each shipment. 1/2" diameter Ramp and Arch Bridge connecting hardware shall be Grade 5 zinc-plated, and 3/8" Clatter Bridge security bolts shall be Grade 8 hardened and zinc-plated. Page 238 of 559 Play & Park Structures Warranties Play & Park Structures provides warranties on all materials and workmanship for one year, excluding vandalism. In addition, Play & Park Structures offers: 544 Chestnut Street Chattanooga, TN 37402 Phone: 888-404-5737 Email: customerservice@playandpark.com All warranties specifically exclude damage caused by vandalism; negligence, improper installation or improper use; changes in appearance resulting from weathering; scratches, dents or marring as a result of use. Warranties are valid only if products are installed and maintained in accordance with Play & Park Structures instructions and use approved parts At Play & Park Structures, we stand behind our product and are committed to the highest level of customer satisfaction. For the purpose of this warranty, lifetime encompasses no specific term of years, but rather that Seller warrants to its original customer for as long as the original customer owns the Product and uses the Product for its intended purpose; that the Product and all parts will be free from defects in material and manufacturing workmanship. Limited Lifetime Warranty* on: • Supermax, Duramax, totMax, Boulderscapes, Skyline, and Horizons uprights • Hardware 20 Year Limited Warranty on: • Recycled Plastic Lumber 15 Year Limited Warranty on: •Rotationally molded products •Metal decks, pipes, rings, rails and loops 10 Year Limited Warranty on: • Redwood and pressure treated wood • Site furnishings • Integrated shade products • Fiberglass signs 5 Year Warranty on: • Swing Seats • Nylon-covered cable net climbers and components • HDPE Panels 3 Year Warranty on: • "C" Springs for spring bouncers 1 Year Warranty on: •All other Play & Park Structures products • HDPE components including moving parts • Powder coated parts • Nylon rope products Page 239 of 559 May 26,2022 Gregg Simpson Trucking RFP Playground Equipment Replacement at Todd Grove Park Page 1 Gregg Simpson Trucking 11 Highland Ct Ukiah CA 95482 707-468-1654 gregg.simpson@comcast.net •Class A Lic #650339 •CA DIR #1000001303 •DBE # 34675 •Small Business Certified #32468 Gregg Simpson Trucking is a locally owned and operated company for over 25 years in our community. Our firm employees local families and supports our community. As local contractor our employees are looking forward to the park improvement for the community and we are committed to completing the job with 100% satisfaction. During these challenging times it is beneficial for all parties to keep the work local, work together and produce an enjoyable facility for our community. Gregg Simpson Trucking has worked with the City of Ukiah team members on over a dozen local projects; we have always enjoyed working with the city and completed our jobs on time leaving the city satisfied with work performed. During the construction process we will work with the schedules of the children, holidays and etc. Our teams will make every effort to keep the process as painless as possible, we are anticipating 4-5 weeks of construction from start to finish. A few of our completed projects have been the City of Ukiah Rail Trail Phase 1, Vinewood Park Improvements, and Grace Hudson Museum Parking and Storm water. Since we have worked with the City in the past we can and will provide all proper insurance, license and bonds needed for work. The thumb drive attached has the proposed park facility, along with warranties, measurements and all data needed for city staff to review. Our firm is proposing to purchase the custom SuperMax play structure from a manufacturer known as Northern California Recreation (Lic #686356/DIR #1000006514) 584 Castro Street #760 San Francisco CA, www.norcalrec.com. We have been working closely with John Ogden (415-937-1697/ john@norcalrec.com) of Northern California Recreation; he too is knowledgeable on the equipment and is eager to produce this much needed improvement for our community. Mr. Ogden and team will be onsite during the install process, they will oversee installation, and with their vast knowledge work will be completed efficiently, safely while taking into account the safety of the public. Proposed equipment is manufactured in Alabama and Norcalrec has a turnaround time of 8-10 weeks. The equipment is a fun filled time for the 5-12 age groups and matches the footprint of the existing equipment. With a wonderful shade structure, isn’t that nice?! Page 240 of 559 May 26,2022 Gregg Simpson Trucking RFP Playground Equipment Replacement at Todd Grove Park Page 2 Scope of Work The scope of work is to include all necessary labor, materials and equipment and incidentals to provide and install new playground equipment, including border and engineered wood chips for the base. a.Demolition and disposal of existing playground structure. b.Complete installation of new playground equipment. c.Equipment proposed shall be the newest and latest model in current production. Used, remanufactured, shopworn, demonstrator, prototype, or discontinued models are not acceptable. d.Upgrade existing path to meet current ADA requirements. e.Before the project is considered complete, and final payment is made, awarded proposer will provide: i.Written guarantee for all equipment. ii.Parts list for all equipment. iii.Recommended maintenance schedule for all equipment. iv. Installation manual and specifications. v.Documentation of compliance with CPSC, ASTM and ADA guidelines. vi.Two (2) sets of any specialized assembly and/or maintenance tools (i.e. vandal resistant wrenches, etc.) f.Warranty/Manufacturer – Manufacturer shall fully warrant all materials and equipment furnished under the terms of this RFP against poor and inferior quality. While under warranty, manufacturer shall repair or replace defective materials or equipment in a timely manner to minimize the disruption of City operations. A copy or description of the manufacturer’s warranty shall accompany each proposal for the material and equipment proposed, detailing the scope and length of the warranty. Where the successful firm is also the manufacturer of the materials or equipment provided under this proposal, the Manufacturer's Warranty requirement will supersede the successful proposer warranty requirement of this proposal. g. Warranty/Successful Proposer - Successful firm shall fully warrant all materials and equipment furnished under the terms of this RFP against poor and inferior quality, for a period of not less than one (1) year from date of the final acceptance by the City. While under warranty, successful bidder shall repair or replace defective materials or equipment in a timely manner to minimize the disruption of City operations. Page 241 of 559 May 26,2022 Gregg Simpson Trucking RFP Playground Equipment Replacement at Todd Grove Park Page 3 • Our firm proposes to complete work per scope and addendum #1-3 at the price of $218,165.00 (offer is good for 90 days) If you have any questions or concerns please let me know. Amanda Devereux Page 242 of 559 Page 243 of 559 Park Planet (877)-473-7619 415 Elm St Sales@parkplanet.com Red Bluff CA 96080 COVER LETTER – RFP # 104922-0088 Park Associates Inc., dba as Park Planet is pleased to submit a proposal for the City of Ukiah – Todd Grove Park RFP. 05/26/22 As your representative at Park Planet, I will function as the overall project manager and oversee all aspects of ordering, scheduling, delivering. Thank you for the opportunity to provide the enclosed proposal. Kyle Knox Park Associates Inc. dba Park Planet 877.473.7619 CA License #959805 DIR# 1000423561 This offer/RFP is firm for 90 days. I AUTHORIZE AUTHORITY TO ENTER INTO CONTRACTS ON BEHALF OF THE COMPANY; DENA CARTER ABOUT US - QUALIFICATIONS OF KEY PARTIES Park Associates Inc. has been in the recreation industry for almost 20 years and we are not your “average” playground distributor. We have a full-time staff of 10 employees, whose backgrounds include NCAA Div. I Sports, Airforce Maintenance, Naval Logistics, Competitive Cross-Fit and Fantasy Football. We pride ourselves on being more accessible and more responsive than your average sales reps. All employees are available Monday-Friday at the Corporate office in Redding, CA or via cell phone when in the field. We are an aggressive team committed to becoming the fastest and most experienced resource for all outdoor recreation needs. Our 10-person sales team consists of experts in the field of shade, playgrounds, surfacing and site amenities. With our Contractor’s license we have acted as the prime contractor on jobs totaling over $20 million since 2012. Our team has experience with building permits, engineering, and turn-key installations that often include field obstacles that take experience and analytical thinking to resolve. Since our inception, Park Associates Inc. has sold over $100 million worth of product and services in and outside of California. LEADTIME – Playcraft It will take approx. 12-14 weeks from award of contract to deliver our equipment to City of Redding. Attachment 3 Page 244 of 559 Page 245 of 559 Page 246 of 559 Page 247 of 559 Page 248 of 559 www.parkplanet.com415 Elm St, Red Bluff CA 96080 O: 530.244.6116 F: 530.246.0518 Parks and Play Spaces Since 2000 A Division of Park Associates Inc. Proposal For: Park Planet Rep: Todd Grove Park 600 Live Oak Ave Ukiah, CA, 95482 Kyle Knox M: 541-315-0001 Kyle@parkplanet.com Page 249 of 559 *Colors and textures may vary from actual product Todd Grove Park City of Ukiah, California Page 250 of 559 *Colors and textures may vary from actual product Todd Grove Park City of Ukiah, California Page 251 of 559 *Colors and textures may vary from actual product Todd Grove Park City of Ukiah, California Page 252 of 559 *Colors and textures may vary from actual product Todd Grove Park City of Ukiah, California Page 253 of 559 CITY OF UKIAH -TODD GROVE PARKTOP VIEW STRUCTURE#: R5081E21B PROJECT#: PPT22E70F8B DATE: 5/18/2022 PL AYCRAFT REP: Park PlanetMIN. USE ZONE: 46' x 37' GENERAL NOTES: This conceptual plan is based on information provided prior to construction. Detailed site information, including the following, should be obtained, evaluated, and utilized in the final project design. Exact site dimensions, topography, existing utilities, soil conditions and drainage solutions. WARNING: Accessible safety surfacing material is required beneath and around this equipment that has a critical height value (Fall Height) appropriate for the highest accessible part of this equipment. Refer to the CPSC'S Handbook For Public Playground Safety, Section 4: Surfacing. R5 FOR KIDS AGES 5-12 ADA ACCESSIBILITY GUIDELINE -ADAAG CONFORMANCE ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES 18 10/9 0 6/6 4/3 Page 254 of 559 CITY OF UKIAH -TODD GROVE PARKTOP VIEW STRUCTURE#: R5081E21B PROJECT#: PPT22E70F8B DATE: 5/18/2022 PL AYCRAFT REP: Park PlanetMIN. USE ZONE: 46' x 37' GENERAL NOTES: This conceptual plan is based on information provided prior to construction. Detailed site information, including the following, should be obtained, evaluated, and utilized in the final project design. Exact site dimensions, topography, existing utilities, soil conditions and drainage solutions. WARNING: Accessible safety surfacing material is required beneath and around this equipment that has a critical height value (Fall Height) appropriate for the highest accessible part of this equipment. Refer to the CPSC'S Handbook For Public Playground Safety, Section 4: Surfacing. R5 FOR KIDS AGES 5-12 ADA ACCESSIBILITY GUIDELINE -ADAAG CONFORMANCE ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES 18 10/9 0 6/6 4/3 Page 255 of 559 CITY OF UKIAH -TODD GROVE PARKTOP VIEW STRUCTURE#: R5081E21B PROJECT#: PPT22E70F8B DATE: 5/18/2022 PL AYCRAFT REP: Park PlanetMIN. USE ZONE: 46' x 37' GENERAL NOTES: This conceptual plan is based on information provided prior to construction. Detailed site information, including the following, should be obtained, evaluated, and utilized in the final project design. Exact site dimensions, topography, existing utilities, soil conditions and drainage solutions. WARNING: Accessible safety surfacing material is required beneath and around this equipment that has a critical height value (Fall Height) appropriate for the highest accessible part of this equipment. Refer to the CPSC'S Handbook For Public Playground Safety, Section 4: Surfacing. R5 FOR KIDS AGES 5-12 ADA ACCESSIBILITY GUIDELINE -ADAAG CONFORMANCE ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES 18 10/9 0 6/6 4/3 Page 256 of 559 CITY OF UKIAH -TODD GROVE PARKTOP VIEW STRUCTURE#: STAPC1303 PROJECT#: PPT22E70F8B DATE: 5/18/2022 PL AYCRAFT REP: Park Planet GENERAL NOTES: This conceptual plan is based on information provided prior to construction. Detailed site information, including the following, should be obtained, evaluated, and utilized in the final project design. Exact site dimensions, topography, existing utilities, soil conditions and drainage solutions. WARNING: Accessible safety surfacing material is required beneath and around this equipment that has a critical height value (Fall Height) appropriate for the highest accessible part of this equipment. Refer to the CPSC'S Handbook For Public Playground Safety, Section 4: Surfacing. No ne ADA ACCESSIBILITY GUIDELINE -ADAAG CONFORMANCE ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES 0 0/0 0 0/0 0/0 Page 257 of 559 CITY OF UKIAH -TODD GROVE PARKSITE PLAN PROJECT#: PPT22E70F8B DATE: 5/18/2022 PL AYCRAFT REP: Park PlanetMIN. USE ZONE: 46' x 37' GENERAL NOTES: This Preliminary Site Plan is based on measurements that were provided in the initial planning phase. All dimensions must be verified prior to the submission of a purchase order. Playcraft Systems will not be held responsible for any discrepancies between actual dimensions and dimensions submitted in the planning phase. The Minimum Use Zone for a play structure is based on the product design at the time of proposal. Components and structure designs may be subject to change which may affect dimensions. Therefore, before preparing the site, we strongly recommend obtaining final drawings from the factory (available after the order is placed and included in the Assembly Manual). WARNING: Accessible safety surfacing material is required beneath and around this equipment that has a critical height value (Fall Height) appropriate for the highest accessible part of this equipment. Refer to the CPSC'S Handbook For Public Playground Safety, Section 4: Surfacing. R5 FOR KIDS AGES 5-12 ADA ACCESSIBILITY GUIDELINE -ADAAG CONFORMANCE ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES 18 10/9 0 6/6 4/3 Page 258 of 559 Page 259 of 559 Page 260 of 559 Page 261 of 559 Page 262 of 559 Page 263 of 559 Page 264 of 559 Page 265 of 559 Page 266 of 559 Page 267 of 559 Page 268 of 559 Page 269 of 559 Page 270 of 559 1 Page 271 of 559 2 Page 272 of 559 3 Page 273 of 559 4 Page 274 of 559 5 Page 275 of 559 Page 276 of 559 Page 277 of 559 6 Page 278 of 559 Introducing Playcraft System’s FINISH WARRANTY PLAYCRAFT SYSTEMS SHALL WARRANT ITS POWDER COATING AND PLAY- TUFF COATING FOR A PERIOD OF FIVE (5) YEARS FROM THE DATE OF INVOICE. PLAYCRAFT SYSTEMS WARRANTS AGAINST CRACKING AND/OR PEELING DUE TO NORMAL CLIMATIC EXPOSURE. THE FOLLOWING ACTS AND/OR OMISSIONS ARE NOT COVERED BY OUR WARRANTY: 1) DAMAGE TO OUR FINISHES CAUSED BY MECHANICAL ABUSE SUCH AS SCRATCHES, ROUGH HANDLING, INSTALLATION, OR VANDALISM/ABUSE; 2) DAMAGE TO OUR FINISHES CAUSED BY DIRECT CONTACT WITH SALT WATER, CHEMICALS, OR OTHER CORROSIVE AGENTS; 3) PHYSICAL DAMAGE DUE TO ENVIRONMENTAL HAZARDS AND ACT OF GOD; 4) LACK OF MAINTENANCE OR ALTERATIONS TO THE FINISH. NO WARRANTY IS MADE WITH REGARD TO GLOSS RETENTION OR UNIFORMITY OF GLOSS AND COLOR RETENTION. PLAYCRAFT SYSTEMS RESERVES THE RIGHT TO DETERMINE WHAT ACTION, IF ANY, WILL BE TAKEN TO RECTIFY ANY COATING FAILURE. THIS WARRANTY SHALL APPLY TO THE REPAIR OR REPLACEMENT OF COATINGS (AT PLAYCRAFT SYSTEMS DISCRETION) OF THE MATERIAL INVOLVED AND SHALL NOT INCLUDE REIMBURSEMENT OF CONSEQUENTIAL EXPENSES SUCH AS INSTALLATION, REMOVAL, OR DISPOSAL. THIS WARRANTY DOES NOT COVER REPAIR OF THE ITEM(S) BY ANY OTHER SERVICE PROVIDER. Page 279 of 559 Page 280 of 559 Page 1 of 2 Agenda Item No: 7.g. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1756 AGENDA SUMMARY REPORT SUBJECT: Finalization of an Internal Loan for the Two (2) Ambulances Currently On Order, and Adoption of Corresponding Resolution. DEPARTMENT: Finance PREPARED BY: Mary Horger, Financial Services Manager PRESENTER: Dan Buffalo, Finance Director ATTACHMENTS: 1. Ambulance Reso and Amo 2. TMUBMUSD10Y _ U.S. 10 Year Treasury Note Historical Prices - WSJ Summary: City Council will consider finalizing an internal loan for the purchase of two (2) ambulances, and approval of the corresponding resolution. Background: On August 18, 2021, the City Council approved the purchase of two (2) ambulances from Braun NW Inc., for the amount of $416,348.89 for the Ukiah Valley Fire Authority's ambulance service. Discussion: When presenting approval of the purchase of the ambulances to the Council, the funding sources identified included a Community Development Block Grant (CDBG) in the amount of $141,648, with the balance of $274,700.89 to be financed by an internal loan from the General Fund. In order to establish the internal loan, also known as an interfund loan, the Council must approve a resolution. Please see Attachment 1 for a copy of the resolution, which also includes the proposed amortization schedule. The resolution outlines the terms of the loan if approved. Upon receipt of the ambulances, the Ukiah Valley Fire Authority will be obligated to make monthly payments from the Ambulance Fund 710 to the General Fund 100, which will total the purchase price of the ambulances, less the grant fund proceeds, pursuant to the terms set forth in the amortization schedule, provided the City Council appropriates funds each year to make the payments. The payment schedule is set for a ten-year period, with monthly principal and interest payments of $2,655.32 per month, which includes an interest rate of 3.022% annum. The interest rate is based on the closing rate on a 10-year Treasury note from June 8, 2022, provided as Attachment 2. Recommended Action: Approve the finalization of an internal loan for the two (2) ambulances currently on order, and approval of the corresponding resolution. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Dan Buffalo, Finance Director, and Darcy Vaughn, Deputy City Attorney Page 281 of 559 Page 2 of 2 Page 282 of 559 RESOLUTION 2022- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN INTERNAL LOAN FOR THE PURCHASE OF TWO (2) AMBULANCES WHEREAS: 1. The City Council, on August 18, 2021, approved the purchase of two (2) 2021 North Star 147-1 Type 1 Ambulances (Equipment) from Braun NW Inc., for the amount of $416,348.89 for the Ukiah Valley Fire Authority. 2.The Equipment has been determined to be an essential component to enhance the delivery of the Fire Authority’s Pre-Hospital Emergency Medical Services (PHEMS). 3.A portion of the purchase of one (1) of the ambulances will be funded by a Community Development Block Grant in the amount of $141,648. 4.The City Council has determined that financing the balance of $274,700.89 by an internal loan from the General Fund 100 is in the best interest of the City; and 5. Under the internal loan, the Ukiah Valley Fire Authority will be obligated to make monthly payments from the Ambulance Fund 710, which will total the purchase price of the ambulances, less the grant fund proceeds, pursuant to the terms set forth in the Amortization Schedule, attached hereto as Exhibit A; provided the City Council appropriates funds each year to make the payments; NOW, THEREFORE, BE IT RESOLVED that: 1.The City Council of the City of Ukiah hereby approves the internal loan of $274,700.89 to Ambulance Fund 710 for the purchase of the Equipment. 2.Upon receipt of the Equipment, and payment to the vendor, the Ambulance Fund 710 will be directed to compensate the General Fund 100 in one hundred and twenty (120) monthly principal and interest payments of two thousand six hundred and fifty-five dollars and thirty-two cents ($2,655.32) per month which includes an interest rate of three and twenty-two thousandths percent (3.022%) per annum. Payments shall be made in monthly transfers from the Ambulance Fund 710 to the General Fund. Transfers shall be treated as expenditures of the Ambulance Fund 710, and revenue to the General Fund in the City’s budgets and financial statements. PASSED AND ADOPTED this __ day of _______, 2022, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor ATTACHMENT 1 Page 283 of 559 ATTEST: Kristine Lawler, City Clerk Page 284 of 559 $274,700.89 $2,655.32 3.022%120 10 $43,937.85 7/1/2022 $318,638.74 Pmt No.Payment Date Beginning Balance Payment Principal Interest Ending Balance 1 8/1/2022 $274,700.89 $2,655.32 $1,963.53 $691.79 $272,737.36 2 9/1/2022 $272,737.36 $2,655.32 $1,968.48 $686.84 $270,768.88 3 10/1/2022 $270,768.88 $2,655.32 $1,973.44 $681.89 $268,795.44 4 11/1/2022 $268,795.44 $2,655.32 $1,978.41 $676.92 $266,817.03 5 12/1/2022 $266,817.03 $2,655.32 $1,983.39 $671.93 $264,833.64 6 1/1/2023 $264,833.64 $2,655.32 $1,988.38 $666.94 $262,845.26 7 2/1/2023 $262,845.26 $2,655.32 $1,993.39 $661.93 $260,851.87 8 3/1/2023 $260,851.87 $2,655.32 $1,998.41 $656.91 $258,853.46 9 4/1/2023 $258,853.46 $2,655.32 $2,003.44 $651.88 $256,850.02 10 5/1/2023 $256,850.02 $2,655.32 $2,008.49 $646.83 $254,841.53 11 6/1/2023 $254,841.53 $2,655.32 $2,013.55 $641.78 $252,827.98 12 7/1/2023 $252,827.98 $2,655.32 $2,018.62 $636.71 $250,809.36 13 8/1/2023 $250,809.36 $2,655.32 $2,023.70 $631.62 $248,785.66 14 9/1/2023 $248,785.66 $2,655.32 $2,028.80 $626.53 $246,756.86 15 10/1/2023 $246,756.86 $2,655.32 $2,033.91 $621.42 $244,722.96 16 11/1/2023 $244,722.96 $2,655.32 $2,039.03 $616.29 $242,683.93 17 12/1/2023 $242,683.93 $2,655.32 $2,044.16 $611.16 $240,639.76 18 1/1/2024 $240,639.76 $2,655.32 $2,049.31 $606.01 $238,590.45 19 2/1/2024 $238,590.45 $2,655.32 $2,054.47 $600.85 $236,535.98 20 3/1/2024 $236,535.98 $2,655.32 $2,059.65 $595.68 $234,476.33 21 4/1/2024 $234,476.33 $2,655.32 $2,064.83 $590.49 $232,411.50 22 5/1/2024 $232,411.50 $2,655.32 $2,070.03 $585.29 $230,341.47 23 6/1/2024 $230,341.47 $2,655.32 $2,075.25 $580.08 $228,266.22 24 7/1/2024 $228,266.22 $2,655.32 $2,080.47 $574.85 $226,185.75 25 8/1/2024 $226,185.75 $2,655.32 $2,085.71 $569.61 $224,100.04 26 9/1/2024 $224,100.04 $2,655.32 $2,090.96 $564.36 $222,009.07 27 10/1/2024 $222,009.07 $2,655.32 $2,096.23 $559.09 $219,912.84 28 11/1/2024 $219,912.84 $2,655.32 $2,101.51 $553.81 $217,811.33 29 12/1/2024 $217,811.33 $2,655.32 $2,106.80 $548.52 $215,704.53 30 1/1/2025 $215,704.53 $2,655.32 $2,112.11 $543.22 $213,592.43 31 2/1/2025 $213,592.43 $2,655.32 $2,117.43 $537.90 $211,475.00 32 3/1/2025 $211,475.00 $2,655.32 $2,122.76 $532.56 $209,352.24 33 4/1/2025 $209,352.24 $2,655.32 $2,128.10 $527.22 $207,224.14 34 5/1/2025 $207,224.14 $2,655.32 $2,133.46 $521.86 $205,090.67 35 6/1/2025 $205,090.67 $2,655.32 $2,138.84 $516.49 $202,951.84 36 7/1/2025 $202,951.84 $2,655.32 $2,144.22 $511.10 $200,807.62 37 8/1/2025 $200,807.62 $2,655.32 $2,149.62 $505.70 $198,657.99 38 9/1/2025 $198,657.99 $2,655.32 $2,155.04 $500.29 $196,502.96 Loan Values Loan Summary Ambulance Internal Loan Amortization Schedule Loan amount Annual interest rate Loan period in years Start date of loan Monthly payment Number of payments Total interest Total cost of loan EXHIBIT A Page 285 of 559 Pmt No.Payment Date Beginning Balance Payment Principal Interest Ending Balance 39 10/1/2025 $196,502.96 $2,655.32 $2,160.46 $494.86 $194,342.50 40 11/1/2025 $194,342.50 $2,655.32 $2,165.90 $489.42 $192,176.59 41 12/1/2025 $192,176.59 $2,655.32 $2,171.36 $483.96 $190,005.23 42 1/1/2026 $190,005.23 $2,655.32 $2,176.83 $478.50 $187,828.41 43 2/1/2026 $187,828.41 $2,655.32 $2,182.31 $473.01 $185,646.10 44 3/1/2026 $185,646.10 $2,655.32 $2,187.80 $467.52 $183,458.29 45 4/1/2026 $183,458.29 $2,655.32 $2,193.31 $462.01 $181,264.98 46 5/1/2026 $181,264.98 $2,655.32 $2,198.84 $456.49 $179,066.14 47 6/1/2026 $179,066.14 $2,655.32 $2,204.37 $450.95 $176,861.77 48 7/1/2026 $176,861.77 $2,655.32 $2,209.93 $445.40 $174,651.84 49 8/1/2026 $174,651.84 $2,655.32 $2,215.49 $439.83 $172,436.35 50 9/1/2026 $172,436.35 $2,655.32 $2,221.07 $434.25 $170,215.28 51 10/1/2026 $170,215.28 $2,655.32 $2,226.66 $428.66 $167,988.62 52 11/1/2026 $167,988.62 $2,655.32 $2,232.27 $423.05 $165,756.35 53 12/1/2026 $165,756.35 $2,655.32 $2,237.89 $417.43 $163,518.45 54 1/1/2027 $163,518.45 $2,655.32 $2,243.53 $411.79 $161,274.92 55 2/1/2027 $161,274.92 $2,655.32 $2,249.18 $406.14 $159,025.75 56 3/1/2027 $159,025.75 $2,655.32 $2,254.84 $400.48 $156,770.90 57 4/1/2027 $156,770.90 $2,655.32 $2,260.52 $394.80 $154,510.38 58 5/1/2027 $154,510.38 $2,655.32 $2,266.21 $389.11 $152,244.17 59 6/1/2027 $152,244.17 $2,655.32 $2,271.92 $383.40 $149,972.25 60 7/1/2027 $149,972.25 $2,655.32 $2,277.64 $377.68 $147,694.60 61 8/1/2027 $147,694.60 $2,655.32 $2,283.38 $371.94 $145,411.22 62 9/1/2027 $145,411.22 $2,655.32 $2,289.13 $366.19 $143,122.10 63 10/1/2027 $143,122.10 $2,655.32 $2,294.89 $360.43 $140,827.20 64 11/1/2027 $140,827.20 $2,655.32 $2,300.67 $354.65 $138,526.53 65 12/1/2027 $138,526.53 $2,655.32 $2,306.47 $348.86 $136,220.06 66 1/1/2028 $136,220.06 $2,655.32 $2,312.28 $343.05 $133,907.79 67 2/1/2028 $133,907.79 $2,655.32 $2,318.10 $337.22 $131,589.69 68 3/1/2028 $131,589.69 $2,655.32 $2,323.94 $331.39 $129,265.75 69 4/1/2028 $129,265.75 $2,655.32 $2,329.79 $325.53 $126,935.96 70 5/1/2028 $126,935.96 $2,655.32 $2,335.66 $319.67 $124,600.31 71 6/1/2028 $124,600.31 $2,655.32 $2,341.54 $313.79 $122,258.77 72 7/1/2028 $122,258.77 $2,655.32 $2,347.43 $307.89 $119,911.34 73 8/1/2028 $119,911.34 $2,655.32 $2,353.35 $301.98 $117,557.99 74 9/1/2028 $117,557.99 $2,655.32 $2,359.27 $296.05 $115,198.72 75 10/1/2028 $115,198.72 $2,655.32 $2,365.21 $290.11 $112,833.50 76 11/1/2028 $112,833.50 $2,655.32 $2,371.17 $284.15 $110,462.33 77 12/1/2028 $110,462.33 $2,655.32 $2,377.14 $278.18 $108,085.19 78 1/1/2029 $108,085.19 $2,655.32 $2,383.13 $272.19 $105,702.06 79 2/1/2029 $105,702.06 $2,655.32 $2,389.13 $266.19 $103,312.93 80 3/1/2029 $103,312.93 $2,655.32 $2,395.15 $260.18 $100,917.79 81 4/1/2029 $100,917.79 $2,655.32 $2,401.18 $254.14 $98,516.61 82 5/1/2029 $98,516.61 $2,655.32 $2,407.23 $248.10 $96,109.38 83 6/1/2029 $96,109.38 $2,655.32 $2,413.29 $242.04 $93,696.10 84 7/1/2029 $93,696.10 $2,655.32 $2,419.36 $235.96 $91,276.73 85 8/1/2029 $91,276.73 $2,655.32 $2,425.46 $229.87 $88,851.27 Page 2 of 3 Page 286 of 559 Pmt No.Payment Date Beginning Balance Payment Principal Interest Ending Balance 86 9/1/2029 $88,851.27 $2,655.32 $2,431.57 $223.76 $86,419.71 87 10/1/2029 $86,419.71 $2,655.32 $2,437.69 $217.63 $83,982.02 88 11/1/2029 $83,982.02 $2,655.32 $2,443.83 $211.49 $81,538.19 89 12/1/2029 $81,538.19 $2,655.32 $2,449.98 $205.34 $79,088.21 90 1/1/2030 $79,088.21 $2,655.32 $2,456.15 $199.17 $76,632.06 91 2/1/2030 $76,632.06 $2,655.32 $2,462.34 $192.99 $74,169.72 92 3/1/2030 $74,169.72 $2,655.32 $2,468.54 $186.78 $71,701.18 93 4/1/2030 $71,701.18 $2,655.32 $2,474.76 $180.57 $69,226.42 94 5/1/2030 $69,226.42 $2,655.32 $2,480.99 $174.34 $66,745.44 95 6/1/2030 $66,745.44 $2,655.32 $2,487.24 $168.09 $64,258.20 96 7/1/2030 $64,258.20 $2,655.32 $2,493.50 $161.82 $61,764.70 97 8/1/2030 $61,764.70 $2,655.32 $2,499.78 $155.54 $59,264.92 98 9/1/2030 $59,264.92 $2,655.32 $2,506.07 $149.25 $56,758.85 99 10/1/2030 $56,758.85 $2,655.32 $2,512.39 $142.94 $54,246.46 100 11/1/2030 $54,246.46 $2,655.32 $2,518.71 $136.61 $51,727.75 101 12/1/2030 $51,727.75 $2,655.32 $2,525.06 $130.27 $49,202.70 102 1/1/2031 $49,202.70 $2,655.32 $2,531.41 $123.91 $46,671.28 103 2/1/2031 $46,671.28 $2,655.32 $2,537.79 $117.53 $44,133.49 104 3/1/2031 $44,133.49 $2,655.32 $2,544.18 $111.14 $41,589.31 105 4/1/2031 $41,589.31 $2,655.32 $2,550.59 $104.74 $39,038.73 106 5/1/2031 $39,038.73 $2,655.32 $2,557.01 $98.31 $36,481.72 107 6/1/2031 $36,481.72 $2,655.32 $2,563.45 $91.87 $33,918.27 108 7/1/2031 $33,918.27 $2,655.32 $2,569.91 $85.42 $31,348.36 109 8/1/2031 $31,348.36 $2,655.32 $2,576.38 $78.95 $28,771.98 110 9/1/2031 $28,771.98 $2,655.32 $2,582.87 $72.46 $26,189.12 111 10/1/2031 $26,189.12 $2,655.32 $2,589.37 $65.95 $23,599.75 112 11/1/2031 $23,599.75 $2,655.32 $2,595.89 $59.43 $21,003.86 113 12/1/2031 $21,003.86 $2,655.32 $2,602.43 $52.89 $18,401.43 114 1/1/2032 $18,401.43 $2,655.32 $2,608.98 $46.34 $15,792.45 115 2/1/2032 $15,792.45 $2,655.32 $2,615.55 $39.77 $13,176.90 116 3/1/2032 $13,176.90 $2,655.32 $2,622.14 $33.18 $10,554.76 117 4/1/2032 $10,554.76 $2,655.32 $2,628.74 $26.58 $7,926.01 118 5/1/2032 $7,926.01 $2,655.32 $2,635.36 $19.96 $5,290.65 119 6/1/2032 $5,290.65 $2,655.32 $2,642.00 $13.32 $2,648.65 120 7/1/2032 $2,648.65 $2,655.32 $2,648.65 $6.67 $0.00 Page 3 of 3 Page 287 of 559 03 11 2022 to 06 09 2022 GO DOWNLOAD A SPREADSHEET DATE OPEN HIGH LOW CLOSE 06 08 22 2.983 3.039 2.983 3.022 06 07 22 3.049 3.062 2.963 2.983 06 06 22 2.940 3.064 2.932 3.049 06 03 22 2.912 2.986 2.902 2.940 06 02 22 2.914 2.957 2.891 2.912 06 01 22 2.853 2.956 2.842 2.914 05 31 22 2.745 2.880 2.745 2.853 05 30 22 2.745 2.745 2.745 2.745 05 27 22 2.751 2.768 2.716 2.745 05 26 22 2.751 2.794 2.707 2.744 05 25 22 2.754 2.773 2.717 2.751 05 24 22 2.854 2.863 2.724 2.754 05 23 22 2.785 2.869 2.785 2.854 05 20 22 2.846 2.879 2.779 2.854 05 19 22 2.889 2.920 2.778 2.893 05 18 22 2.990 3.011 2.880 2.970 05 17 22 2.883 2.996 2.879 2.879 05 16 22 2.918 2.952 2.855 2.932 05 13 22 2.852 2.943 2.852 2.918 05 12 22 2.931 2.931 2.816 2.852 DOW JONES, A NEWS CORP COMPANY About WSJ DJIA 32272.79 1.94%▼S&P 500 4017.82 2.38%▼Nasdaq 11754.23 2.75%▼U.S. 10 Yr -2 32 Yield 3.047%▼Crude Oil 121.36 0.61%▼Euro 1.0619 0.01%▲ Daniel Bu alo English Edition Print Edition Video Podcasts Latest Headlines U.S. 10 Year Treasury Note TMUBMUSD10Y (Tullett Prebon) 1 Day Range 3.010 - 3.072 52 Week Range (Yield) 1.132 - 3.208 (08 04 21 - 05 09 22) Coupon 2.875%Maturity 05 15 32 5 00 PM EDT 06 09 22 YIELD 3.046% 0.025 ▲ PRICE 98 6 32 -2 32 (-0.07%) ▼ YIELD Jun 5Jun 6 Jun 7 Jun 8 Jun 9 Jun 10 2.90% 2.95% 3.00% 3.05% 5 D OVERVIEW HISTORICAL PRICES MONEY RATES TREASURY QUOTES BOND & INDEX BENCHMARKS LIBOR Home World U.S.Politics Economy Business Tech Markets Opinion Books & Arts Real Estate Life & Work Style Sports Search Daniel Bu alo Home World U.S.Politics Economy Business Tech Markets Opinion Books & Arts Real Estate Life & Work Style Sports Search ATTACHMENT 2 Page 288 of 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NOTES & DATA PROVIDERS « Sign OutEnglish Edition BACK TO TOP « Daniel Bu alo Home World U.S.Politics Economy Business Tech Markets Opinion Books & Arts Real Estate Life & Work Style Sports Search Page 289 of 559 Page 1 of 2 Agenda Item No: 7.h. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1758 AGENDA SUMMARY REPORT SUBJECT: Finalization of an Internal Loan for the Ice Rink Purchased in September 2021, and Adoption of Corresponding Resolution. DEPARTMENT: Finance PREPARED BY: Mary Horger, Financial Services Manager PRESENTER: Dan Buffalo, Finance Director ATTACHMENTS: 1. Resolution 2022 - Ice Rink 2. TMUBMUSD10Y _ U.S. 10 Year Treasury Note Historical Prices - WSJ Summary: City Council will consider finalizing an internal loan for the purchase of an ice rink, and approval of the corresponding resolution. Background: On September 1, 2022, the City Council approved the purchase of one (1) Ice Rink from Everything Ice, Inc., for the amount of $198,259.16 for the City of Ukiah's seasonal ice rink program. The final price paid was $195,805. Discussion: When presenting the approval of the purchase of the Ice Rink to Council, the funding source identified was the use of an internal loan from the General Fund. In order to establish and finalize this internal loan, also known as an interfund loan, the Council must approve a resolution. Please see Attachment 1 for a copy of the resolution. Council has already authorized this form of financing on September 1, 2021 when approval of the purchase was given. The resolution outlines the terms of the loan and completes the process. The Ice Rink Fund 315 will be obligated to make payments to the General Fund 100 on a yearly basis, with an interest rate of 3.022% per annum. The interest rate is based on the closing rate on a 10-year Treasury note from June 8, 2022, provided as Attachment 2. The amount of each yearly payment will be determined by the Finance Director, dependent upon the analysis of the Ice Rink fund's revenues and expenditures for each fiscal year. Based on this analysis, if the internal loan and resolution is approved, this fiscal year's payment will be $34,000. The loan is anticipated to be paid off by March 31, 2027. Recommended Action: Finalize the internal loan for the Ice Rink purchased in September 2021, and approve the corresponding resolution. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: General Fund PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Dan Buffalo, Finance Director; Olga Keough, Finance Controller; Darcy Vaughn, Deputy City Attorney Page 290 of 559 Page 2 of 2 Page 291 of 559 RESOLUTION 2022- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN INTERNAL LOAN FOR THE PURCHASE OF ONE (1) ICE RINK WHEREAS: 1.The City Council, on October 6, 2021, approved the purchase of one (1) Ice Rink (“the Equipment) from Everything Ice, Inc., in the amount of $198,259.16 for the City of Ukiah’s Seasonal Ice Rink program, which was determined a more economical approach than renting the equipment on a yearly basis. 2.The final payment made to Everything Ice, Inc. for the Equipment was $195,805, which City staff recommends be funded by the General Fund 100 by an internal loan. 3.The City Council has determined that this arrangement is in the best interest of the City; and 4.Under the internal loan, the Ice Rink Fund 314 will be obligated to make payments, as revenue and expenditures allow in each fiscal year, in an amount to be determined each year by the Finance Director or his/her designee, to the General Fund 100, which will total the amount due to the General Fund; provided the City Council appropriates funds each year to make the payments; NOW, THEREFORE, BE IT RESOLVED that: 1.The City Council of the City of Ukiah hereby approves the internal loan of $195,805 to Ice Rink Fund 314 for the purchase of the Equipment. 2.The Ice Rink Fund 314 will be directed to compensate the General Fund 100 in yearly payments, and in amounts determined by the Finance Director dependent upon the analysis of revenues versus expenditures for each year. Payments shall be made in a yearly transfer from the Ice Rink Fund to the General Fund. The interest rate for the balance due to the General Fund will be three and twenty-two thousandths percent (3.022%) per annum. Payment shall be made in full by March 31, 2027. Transfers shall be treated as expenditures of the Ice Rink Fund, and revenue to the General Fund in the City’s budgets and financial statements. PASSED AND ADOPTED this __ day of _______, 2022, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk ATTACHMENT 1 Page 292 of 559 03 11 2022 to 06 09 2022 GO DOWNLOAD A SPREADSHEET DATE OPEN HIGH LOW CLOSE 06 08 22 2.983 3.039 2.983 3.022 06 07 22 3.049 3.062 2.963 2.983 06 06 22 2.940 3.064 2.932 3.049 06 03 22 2.912 2.986 2.902 2.940 06 02 22 2.914 2.957 2.891 2.912 06 01 22 2.853 2.956 2.842 2.914 05 31 22 2.745 2.880 2.745 2.853 05 30 22 2.745 2.745 2.745 2.745 05 27 22 2.751 2.768 2.716 2.745 05 26 22 2.751 2.794 2.707 2.744 05 25 22 2.754 2.773 2.717 2.751 05 24 22 2.854 2.863 2.724 2.754 05 23 22 2.785 2.869 2.785 2.854 05 20 22 2.846 2.879 2.779 2.854 05 19 22 2.889 2.920 2.778 2.893 05 18 22 2.990 3.011 2.880 2.970 05 17 22 2.883 2.996 2.879 2.879 05 16 22 2.918 2.952 2.855 2.932 05 13 22 2.852 2.943 2.852 2.918 05 12 22 2.931 2.931 2.816 2.852 DOW JONES, A NEWS CORP COMPANY About WSJ DJIA 32272.79 1.94%▼S&P 500 4017.82 2.38%▼Nasdaq 11754.23 2.75%▼U.S. 10 Yr -2 32 Yield 3.047%▼Crude Oil 121.36 0.61%▼Euro 1.0619 0.01%▲ Daniel Bu alo English Edition Print Edition Video Podcasts Latest Headlines U.S. 10 Year Treasury Note TMUBMUSD10Y (Tullett Prebon) 1 Day Range 3.010 - 3.072 52 Week Range (Yield) 1.132 - 3.208 (08 04 21 - 05 09 22) Coupon 2.875%Maturity 05 15 32 5 00 PM EDT 06 09 22 YIELD 3.046% 0.025 ▲ PRICE 98 6 32 -2 32 (-0.07%) ▼ YIELD Jun 5Jun 6 Jun 7 Jun 8 Jun 9 Jun 10 2.90% 2.95% 3.00% 3.05% 5 D OVERVIEW HISTORICAL PRICES MONEY RATES TREASURY QUOTES BOND & INDEX BENCHMARKS LIBOR Home World U.S.Politics Economy Business Tech Markets Opinion Books & Arts Real Estate Life & Work Style Sports Search Daniel Bu alo Home World U.S.Politics Economy Business Tech Markets Opinion Books & Arts Real Estate Life & Work Style Sports Search ATTACHMENT 2 Page 293 of 559 Prev 1 2 3 4 Next 05 11 22 2.994 3.082 2.907 3.001 WSJ Membership WSJ+ Membership Bene its Subscription Options Why Subscribe? 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NOTES & DATA PROVIDERS « Sign OutEnglish Edition BACK TO TOP « Daniel Bu alo Home World U.S.Politics Economy Business Tech Markets Opinion Books & Arts Real Estate Life & Work Style Sports Search Page 294 of 559 Page 1 of 2 Agenda Item No: 7.i. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1759 AGENDA SUMMARY REPORT SUBJECT: Approval of Refinancing of the Ukiah Valley Fire District Lovers Lane Mortgage through the General Fund, and Adoption of Corresponding Resolution. DEPARTMENT: Finance PREPARED BY: Mary Horger, Financial Services Manager PRESENTER: Dan Buffalo, Finance Director ATTACHMENTS: 1. Lovers Lane Resolution and Amo Schedule 2. TMUBMUSD10Y _ U.S. 10 Year Treasury Note Historical Prices - WSJ Summary: Council will consider approving the refinancing of the Ukiah Valley Fire District (UVFD) Lovers Lane Mortgage through the General Fund, and approve the corresponding resolution, contingent upon the Ukiah Valley Fire District Board's approval. Background: On March 13, 2013, the UVFD entered into a loan agreement with the Savings Bank of Mendocino County for the purchase of the Fire Station Property located at 141 Lovers Lane, Ukiah, for the amount of $350,000, with an interest rate of 4.5% per annum. On April 1, 2023, a final balloon payment will be due in the amount of $255,187.63. Discussion: Staff is recommending the refinancing of the UVFD Lovers Lane mortgage through an internal loan through General Fund 100. The resolution (Attachment 1) outlines the terms of the loan, and also includes the amortization schedule. Under the proposed internal loan, the UVFD will be obligated to make monthly payments for a period of ten years in the amount of $2,466.70 per month, which includes an interest rate of 3.022% per annum. The interest rate is based on the closing rate on a 10-year Treasury note from June 8, 2022, provided as Attachment 2. The loan would begin on April 1, 2023, upon making the final payment to the Savings Bank of Mendocino County. Recommended Action: Approve refinancing of the Ukiah Valley Fire District Lovers Lane Mortage through the General Fund 100, and approve the corresponding resolution, contingent upon the Ukiah Valley Fire District Board's approval. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: General Fund PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Dan Buffalo, Finance Director; Olga Keough, Finance Controller; Darcy Vaughn, Deputy City Attorney Page 295 of 559 Page 2 of 2 Page 296 of 559 RESOLUTION 2022- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN INTERNAL LOAN FOR THE UKIAH VALLEY FIRE DISTRICT TO REFINANCE THE LOVERS LANE MORTGAGE WHEREAS: 1.On March 13, 2013, the Ukiah Valley Fire District entered into a loan agreement with the Savings Bank of Mendocino County for the purchase of the Fire Station Property located at 141 Lovers Lane, Ukiah, California in the amount of $350,000. 2.On April 1, 2023, a final balloon payment will be due in the amount of $255,187.63. 3.The City Council has determined that financing the balance due by an internal loan from the General Fund 100 is in the best interest of both the City of Ukiah (“City”) and the Ukiah Valley Fire District (“District”); and 4. The City and the District have entered an Amended and Restated Agreement for Shared Management of Fire Departments, effective July 1, 2017, under which the City provides administrative and financial services to the District, including the receipt and accounting for District revenue and expenses; and 5. As part of providing these accounting and financial services the City has established District funds, including District Fund Nos. 915 and 918; and 6. Under the internal loan, the Ukiah Valley Fire District will make monthly payments, with seventy percent (70%) paid from Fund 915 Ukiah Valley Fire District fund, and thirty percent (30%) paid from Fund 918 Ukiah Valley Fire District Mitigation Fees, pursuant to the terms set forth in the Amortization Schedule, attached hereto as Exhibit A; provided the City Council appropriates funds each year to make the payments, and provided that the Ukiah Valley Fire District Board of Directors also appropriates funds each year and approves this arrangement; NOW, THEREFORE, BE IT RESOLVED that: 1.The City Council of the City of Ukiah hereby approves the internal loan of $255,187.63 to the Ukiah Valley Fire District for the final mortgage payment of the Fire Station Property located at 141 Lovers Lane, Ukiah, California. 2. Upon District's Board of Directors approving this internal loan and the terms of this resolution and the final payment being issued to the Savings Bank of Mendocino County, the Ukiah Valley Fire District will be obligated and directed to compensate the City’s General Fund No. 100 in one hundred and twenty (120) monthly principal and interest payments of two thousand four hundred and sixty-six dollars and seventy cents ($2,466.70) per month which includes an interest rate of three and twenty-two thousandths percent (3.022%) per annum. Payments shall be made in monthly transfers from the Ukiah Valley Fire District Funds 915 and 918 to the General Fund. Transfers shall be treated as expenditures Funds 915 and 918 in the Ukiah Valley Fire District’s budget, and revenue to the General Fund in the City’s budgets and financial statements. 3.The Ukiah Valley Fire District will also have the option to pay off the remainder of the loan at any time regardless of the terms of the Amortization Schedule. ATTACHMENT 1 Page 297 of 559 PASSED AND ADOPTED this __ day of _______, 2022, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk Page 298 of 559 $255,187.63 $2,466.70 3.022%120 10 $40,816.74 4/1/2023 $296,004.37 Pmt No.Payment Date Beginning Balance Payment Principal Interest Ending Balance 1 5/1/2023 $255,187.63 $2,466.70 $1,824.06 $642.65 $253,363.57 2 6/1/2023 $253,363.57 $2,466.70 $1,828.65 $638.05 $251,534.93 3 7/1/2023 $251,534.93 $2,466.70 $1,833.25 $633.45 $249,701.67 4 8/1/2023 $249,701.67 $2,466.70 $1,837.87 $628.83 $247,863.80 5 9/1/2023 $247,863.80 $2,466.70 $1,842.50 $624.20 $246,021.30 6 10/1/2023 $246,021.30 $2,466.70 $1,847.14 $619.56 $244,174.16 7 11/1/2023 $244,174.16 $2,466.70 $1,851.79 $614.91 $242,322.37 8 12/1/2023 $242,322.37 $2,466.70 $1,856.45 $610.25 $240,465.92 9 1/1/2024 $240,465.92 $2,466.70 $1,861.13 $605.57 $238,604.79 10 2/1/2024 $238,604.79 $2,466.70 $1,865.82 $600.89 $236,738.97 11 3/1/2024 $236,738.97 $2,466.70 $1,870.52 $596.19 $234,868.45 12 4/1/2024 $234,868.45 $2,466.70 $1,875.23 $591.48 $232,993.23 13 5/1/2024 $232,993.23 $2,466.70 $1,879.95 $586.75 $231,113.28 14 6/1/2024 $231,113.28 $2,466.70 $1,884.68 $582.02 $229,228.60 15 7/1/2024 $229,228.60 $2,466.70 $1,889.43 $577.27 $227,339.17 16 8/1/2024 $227,339.17 $2,466.70 $1,894.19 $572.52 $225,444.98 17 9/1/2024 $225,444.98 $2,466.70 $1,898.96 $567.75 $223,546.02 18 10/1/2024 $223,546.02 $2,466.70 $1,903.74 $562.96 $221,642.28 19 11/1/2024 $221,642.28 $2,466.70 $1,908.53 $558.17 $219,733.75 20 12/1/2024 $219,733.75 $2,466.70 $1,913.34 $553.36 $217,820.41 21 1/1/2025 $217,820.41 $2,466.70 $1,918.16 $548.54 $215,902.25 22 2/1/2025 $215,902.25 $2,466.70 $1,922.99 $543.71 $213,979.26 23 3/1/2025 $213,979.26 $2,466.70 $1,927.83 $538.87 $212,051.43 24 4/1/2025 $212,051.43 $2,466.70 $1,932.69 $534.02 $210,118.74 25 5/1/2025 $210,118.74 $2,466.70 $1,937.55 $529.15 $208,181.19 26 6/1/2025 $208,181.19 $2,466.70 $1,942.43 $524.27 $206,238.75 27 7/1/2025 $206,238.75 $2,466.70 $1,947.33 $519.38 $204,291.43 28 8/1/2025 $204,291.43 $2,466.70 $1,952.23 $514.47 $202,339.20 29 9/1/2025 $202,339.20 $2,466.70 $1,957.15 $509.56 $200,382.05 30 10/1/2025 $200,382.05 $2,466.70 $1,962.07 $504.63 $198,419.98 31 11/1/2025 $198,419.98 $2,466.70 $1,967.02 $499.69 $196,452.96 32 12/1/2025 $196,452.96 $2,466.70 $1,971.97 $494.73 $194,481.00 33 1/1/2026 $194,481.00 $2,466.70 $1,976.94 $489.77 $192,504.06 34 2/1/2026 $192,504.06 $2,466.70 $1,981.91 $484.79 $190,522.15 35 3/1/2026 $190,522.15 $2,466.70 $1,986.90 $479.80 $188,535.24 36 4/1/2026 $188,535.24 $2,466.70 $1,991.91 $474.79 $186,543.33 37 5/1/2026 $186,543.33 $2,466.70 $1,996.92 $469.78 $184,546.41 38 6/1/2026 $184,546.41 $2,466.70 $2,001.95 $464.75 $182,544.45 Loan period in years Start date of loan Monthly payment Number of payments Total interest Total cost of loan Loan Values Loan Summary Lovers Lane Internal Loan Amortization Schedule Loan amount Annual interest rate EXHIBIT A Page 299 of 559 Pmt No.Payment Date Beginning Balance Payment Principal Interest Ending Balance 39 7/1/2026 $182,544.45 $2,466.70 $2,007.00 $459.71 $180,537.46 40 8/1/2026 $180,537.46 $2,466.70 $2,012.05 $454.65 $178,525.41 41 9/1/2026 $178,525.41 $2,466.70 $2,017.12 $449.59 $176,508.29 42 10/1/2026 $176,508.29 $2,466.70 $2,022.20 $444.51 $174,486.10 43 11/1/2026 $174,486.10 $2,466.70 $2,027.29 $439.41 $172,458.81 44 12/1/2026 $172,458.81 $2,466.70 $2,032.39 $434.31 $170,426.41 45 1/1/2027 $170,426.41 $2,466.70 $2,037.51 $429.19 $168,388.90 46 2/1/2027 $168,388.90 $2,466.70 $2,042.64 $424.06 $166,346.26 47 3/1/2027 $166,346.26 $2,466.70 $2,047.79 $418.92 $164,298.47 48 4/1/2027 $164,298.47 $2,466.70 $2,052.94 $413.76 $162,245.52 49 5/1/2027 $162,245.52 $2,466.70 $2,058.11 $408.59 $160,187.41 50 6/1/2027 $160,187.41 $2,466.70 $2,063.30 $403.41 $158,124.11 51 7/1/2027 $158,124.11 $2,466.70 $2,068.49 $398.21 $156,055.62 52 8/1/2027 $156,055.62 $2,466.70 $2,073.70 $393.00 $153,981.92 53 9/1/2027 $153,981.92 $2,466.70 $2,078.93 $387.78 $151,902.99 54 10/1/2027 $151,902.99 $2,466.70 $2,084.16 $382.54 $149,818.83 55 11/1/2027 $149,818.83 $2,466.70 $2,089.41 $377.29 $147,729.42 56 12/1/2027 $147,729.42 $2,466.70 $2,094.67 $372.03 $145,634.75 57 1/1/2028 $145,634.75 $2,466.70 $2,099.95 $366.76 $143,534.80 58 2/1/2028 $143,534.80 $2,466.70 $2,105.23 $361.47 $141,429.57 59 3/1/2028 $141,429.57 $2,466.70 $2,110.54 $356.17 $139,319.03 60 4/1/2028 $139,319.03 $2,466.70 $2,115.85 $350.85 $137,203.18 61 5/1/2028 $137,203.18 $2,466.70 $2,121.18 $345.52 $135,082.00 62 6/1/2028 $135,082.00 $2,466.70 $2,126.52 $340.18 $132,955.48 63 7/1/2028 $132,955.48 $2,466.70 $2,131.88 $334.83 $130,823.60 64 8/1/2028 $130,823.60 $2,466.70 $2,137.25 $329.46 $128,686.36 65 9/1/2028 $128,686.36 $2,466.70 $2,142.63 $324.08 $126,543.73 66 10/1/2028 $126,543.73 $2,466.70 $2,148.02 $318.68 $124,395.70 67 11/1/2028 $124,395.70 $2,466.70 $2,153.43 $313.27 $122,242.27 68 12/1/2028 $122,242.27 $2,466.70 $2,158.86 $307.85 $120,083.41 69 1/1/2029 $120,083.41 $2,466.70 $2,164.29 $302.41 $117,919.12 70 2/1/2029 $117,919.12 $2,466.70 $2,169.74 $296.96 $115,749.38 71 3/1/2029 $115,749.38 $2,466.70 $2,175.21 $291.50 $113,574.17 72 4/1/2029 $113,574.17 $2,466.70 $2,180.69 $286.02 $111,393.49 73 5/1/2029 $111,393.49 $2,466.70 $2,186.18 $280.53 $109,207.31 74 6/1/2029 $109,207.31 $2,466.70 $2,191.68 $275.02 $107,015.63 75 7/1/2029 $107,015.63 $2,466.70 $2,197.20 $269.50 $104,818.42 76 8/1/2029 $104,818.42 $2,466.70 $2,202.74 $263.97 $102,615.69 77 9/1/2029 $102,615.69 $2,466.70 $2,208.28 $258.42 $100,407.41 78 10/1/2029 $100,407.41 $2,466.70 $2,213.84 $252.86 $98,193.56 79 11/1/2029 $98,193.56 $2,466.70 $2,219.42 $247.28 $95,974.14 80 12/1/2029 $95,974.14 $2,466.70 $2,225.01 $241.69 $93,749.13 81 1/1/2030 $93,749.13 $2,466.70 $2,230.61 $236.09 $91,518.52 82 2/1/2030 $91,518.52 $2,466.70 $2,236.23 $230.47 $89,282.29 83 3/1/2030 $89,282.29 $2,466.70 $2,241.86 $224.84 $87,040.43 84 4/1/2030 $87,040.43 $2,466.70 $2,247.51 $219.20 $84,792.93 85 5/1/2030 $84,792.93 $2,466.70 $2,253.17 $213.54 $82,539.76 Page 2 of 8 Page 300 of 559 Pmt No.Payment Date Beginning Balance Payment Principal Interest Ending Balance 86 6/1/2030 $82,539.76 $2,466.70 $2,258.84 $207.86 $80,280.92 87 7/1/2030 $80,280.92 $2,466.70 $2,264.53 $202.17 $78,016.39 88 8/1/2030 $78,016.39 $2,466.70 $2,270.23 $196.47 $75,746.16 89 9/1/2030 $75,746.16 $2,466.70 $2,275.95 $190.75 $73,470.21 90 10/1/2030 $73,470.21 $2,466.70 $2,281.68 $185.02 $71,188.53 91 11/1/2030 $71,188.53 $2,466.70 $2,287.43 $179.28 $68,901.10 92 12/1/2030 $68,901.10 $2,466.70 $2,293.19 $173.52 $66,607.92 93 1/1/2031 $66,607.92 $2,466.70 $2,298.96 $167.74 $64,308.95 94 2/1/2031 $64,308.95 $2,466.70 $2,304.75 $161.95 $62,004.20 95 3/1/2031 $62,004.20 $2,466.70 $2,310.56 $156.15 $59,693.65 96 4/1/2031 $59,693.65 $2,466.70 $2,316.37 $150.33 $57,377.27 97 5/1/2031 $57,377.27 $2,466.70 $2,322.21 $144.50 $55,055.06 98 6/1/2031 $55,055.06 $2,466.70 $2,328.06 $138.65 $52,727.01 99 7/1/2031 $52,727.01 $2,466.70 $2,333.92 $132.78 $50,393.09 100 8/1/2031 $50,393.09 $2,466.70 $2,339.80 $126.91 $48,053.29 101 9/1/2031 $48,053.29 $2,466.70 $2,345.69 $121.01 $45,707.60 102 10/1/2031 $45,707.60 $2,466.70 $2,351.60 $115.11 $43,356.01 103 11/1/2031 $43,356.01 $2,466.70 $2,357.52 $109.18 $40,998.49 104 12/1/2031 $40,998.49 $2,466.70 $2,363.46 $103.25 $38,635.03 105 1/1/2032 $38,635.03 $2,466.70 $2,369.41 $97.30 $36,265.63 106 2/1/2032 $36,265.63 $2,466.70 $2,375.37 $91.33 $33,890.25 107 3/1/2032 $33,890.25 $2,466.70 $2,381.36 $85.35 $31,508.90 108 4/1/2032 $31,508.90 $2,466.70 $2,387.35 $79.35 $29,121.54 109 5/1/2032 $29,121.54 $2,466.70 $2,393.37 $73.34 $26,728.18 110 6/1/2032 $26,728.18 $2,466.70 $2,399.39 $67.31 $24,328.79 111 7/1/2032 $24,328.79 $2,466.70 $2,405.44 $61.27 $21,923.35 112 8/1/2032 $21,923.35 $2,466.70 $2,411.49 $55.21 $19,511.86 113 9/1/2032 $19,511.86 $2,466.70 $2,417.57 $49.14 $17,094.29 114 10/1/2032 $17,094.29 $2,466.70 $2,423.65 $43.05 $14,670.64 115 11/1/2032 $14,670.64 $2,466.70 $2,429.76 $36.95 $12,240.88 116 12/1/2032 $12,240.88 $2,466.70 $2,435.88 $30.83 $9,805.00 117 1/1/2033 $9,805.00 $2,466.70 $2,442.01 $24.69 $7,362.99 118 2/1/2033 $7,362.99 $2,466.70 $2,448.16 $18.54 $4,914.83 119 3/1/2033 $4,914.83 $2,466.70 $2,454.33 $12.38 $2,460.51 120 4/1/2033 $2,460.51 $2,466.70 $2,460.51 $6.20 $0.00 Page 3 of 8 Page 301 of 559 Pmt No.Payment Date Beginning Balance Payment Principal Interest Ending Balance Page 4 of 8 Page 302 of 559 Pmt No.Payment Date Beginning Balance Payment Principal Interest Ending Balance Page 5 of 8 Page 303 of 559 Pmt No.Payment Date Beginning Balance Payment Principal Interest Ending Balance Page 6 of 8 Page 304 of 559 Pmt No.Payment Date Beginning Balance Payment Principal Interest Ending Balance Page 7 of 8 Page 305 of 559 Pmt No.Payment Date Beginning Balance Payment Principal Interest Ending Balance Page 8 of 8 Page 306 of 559 03 11 2022 to 06 09 2022 GO DOWNLOAD A SPREADSHEET DATE OPEN HIGH LOW CLOSE 06 08 22 2.983 3.039 2.983 3.022 06 07 22 3.049 3.062 2.963 2.983 06 06 22 2.940 3.064 2.932 3.049 06 03 22 2.912 2.986 2.902 2.940 06 02 22 2.914 2.957 2.891 2.912 06 01 22 2.853 2.956 2.842 2.914 05 31 22 2.745 2.880 2.745 2.853 05 30 22 2.745 2.745 2.745 2.745 05 27 22 2.751 2.768 2.716 2.745 05 26 22 2.751 2.794 2.707 2.744 05 25 22 2.754 2.773 2.717 2.751 05 24 22 2.854 2.863 2.724 2.754 05 23 22 2.785 2.869 2.785 2.854 05 20 22 2.846 2.879 2.779 2.854 05 19 22 2.889 2.920 2.778 2.893 05 18 22 2.990 3.011 2.880 2.970 05 17 22 2.883 2.996 2.879 2.879 05 16 22 2.918 2.952 2.855 2.932 05 13 22 2.852 2.943 2.852 2.918 05 12 22 2.931 2.931 2.816 2.852 DOW JONES, A NEWS CORP COMPANY About WSJ DJIA 32272.79 1.94%▼S&P 500 4017.82 2.38%▼Nasdaq 11754.23 2.75%▼U.S. 10 Yr -2 32 Yield 3.047%▼Crude Oil 121.36 0.61%▼Euro 1.0619 0.01%▲ Daniel Bu alo English Edition Print Edition Video Podcasts Latest Headlines U.S. 10 Year Treasury Note TMUBMUSD10Y (Tullett Prebon) 1 Day Range 3.010 - 3.072 52 Week Range (Yield) 1.132 - 3.208 (08 04 21 - 05 09 22) Coupon 2.875%Maturity 05 15 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NOTES & DATA PROVIDERS « Sign OutEnglish Edition BACK TO TOP « Daniel Bu alo Home World U.S.Politics Economy Business Tech Markets Opinion Books & Arts Real Estate Life & Work Style Sports Search Page 308 of 559 Page 1 of 1 Agenda Item No: 7.j. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1762 AGENDA SUMMARY REPORT SUBJECT: Report to City Council Regarding Contract for Sundays in the Park Concert DEPARTMENT: Community Services PREPARED BY: Jake Burgess, Community Services Supervisor PRESENTER: Jake Burgess, Recreation Supervisor ATTACHMENTS: 1. Ozomatli Contract Summary: Pursuant to the requirements of Section 1522 of the Municipal Code, Staff is filing with the City Council this report regarding payment to Seismonos Inc. for band performance at the 2022 Sundays in the Park Concert Series in the amount of $14,000. Background: The free Sundays in the Park Concert Series is a family-oriented attraction that has become a cherished tradition for Mendocino County. Six dates are selected each summer for the Sunday evening concerts. Concert musicians are chosen from a diverse range of musical genres. The series brings immense musical talent to the community. The event is funded entirely by private sponsorship and the funds are held in a trust account (90000000.23226) that the City manages. Discussion: This concert is scheduled to take place Sunday, June 19th at 6pm, the first concert of the 30th Anniversary season of Sundays in the Park free concert series. The concert will feature the return of the Latin- Reggae-Hip Hop band Ozomatli to the stage at Todd Grove Park, their first since 2017, when they drew one of the largest crowds the concert series has seen. They have been the most requested band by the public in the years since they first performed. Contract is attached for review (Attachment 1). Recommended Action: Receive report regarding payment to Seismonos Inc., representing Ozomotli, for band performance at the 2022 Sundays in the Park Concert Series in the amount of $14,000. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: 90000000-23226: $14,000 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2122-213 COORDINATED WITH: Mary Horger, Financial Services Manager Page 309 of 559 Page 310 of 559 Page 311 of 559 Page 312 of 559 Page 313 of 559 Page 314 of 559 Page 315 of 559 Page 316 of 559 Page 317 of 559 Page 318 of 559 Page 319 of 559 Page 320 of 559 Page 1 of 2 Agenda Item No: 7.k. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1731 AGENDA SUMMARY REPORT SUBJECT: Award of Contract for Compaction and Materials Testing Services in the Amount to be Presented to Council for the Road Reconstruction Bond Projects 2022, Specification No. 19-01, 21-04 and 21-05, and Authorize Additional Tests if Needed. DEPARTMENT: Public Works PREPARED BY: Andrew Stricklin, Associate Engineer PRESENTER: Tim Eriksen, Director of Public Works/City Engineer ATTACHMENTS: 1. RFP - Compaction Testing - Dora Construction On Call 2. Proposals - Forthcoming on 6-13-22 Summary: Council will consider awarding a contract to a selected consultant for compaction and materials testing services in the amount to be presented to Council for the Road Reconstruction Bond Projects 2022, Specification No. 19-01, 21-04 and 21-05, and Authorize Additional Tests if Needed. This report was written before the due date of the proposals and thus, both a consultant and cost will be presented in an addendum to the staff report before the meeting. Background: The City Council was presented with a selection of streets to be rehabilitated at the December 15, 2021, meeting regarding the lease revenue bonding to renovate the City Corporation Yard and improve various city streets. Council approved to pursue bonding at the February 2, 2022, meeting and then approved plans and specifications for the project at the March 2nd meeting with direction to advertise the project for construction bid. The City has already awarded construction of the Dora Utility Improvement Project, Dora Overlay Project, and will award the South State Street and Dora Improvement Project this summer. Between all three projects, a series of compaction and materials testing will be required on the subgrade of the roadway and paved asphalt. Discussion: Staff released a Request for Proposal (RFP) for materials and testing services for all three projects to multiple local firms (Attachment 1). Proposals will be received June 13, 2022 (Addendum will be Attachment 2, forthcoming subsequent to agenda publication). These testing services are essential for the project to ensure the contractors are adhering to the Plans and Specifications and are standard for Public Works Projects. Staff will review proposal(s) and recommend awarding a contract to the qualified and selected consultant in the amount to be presented in an addendum to the staff report prior to the meeting. Recommended Action: Award of Contract to the Selected Consultant for Compaction and Materials Testing Services in the Amount to be Presented to Council for the Road Reconstruction Bond Projects 2022, Specification No. 19-01, 21-04 and 21-05, and Authorize Additional Tests if Needed. BUDGET AMENDMENT REQUIRED: Yes CURRENT BUDGET AMOUNT: 25224220.80230.18127: $0; 25224220.80230.18342: $0; 25224220.80230.18254: $0 Page 321 of 559 Page 2 of 2 PROPOSED BUDGET AMOUNT: 25224220.80230.18127: $TBD; 25224220.80230.18342: $TBD; 25224220.80230.18254: $TBD FINANCING SOURCE: Series 2022 Lease Revenue Bonds PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Tim Eriksen, Public Works Director/City Engineer Page 322 of 559 PUBLIC WORKS DEPARTMENT REQUEST FOR PROPOSAL COMPACTION TESTING SERVICES FOR BOND PROJECTS 2022 PROPOSAL DUE: JUNE 13, 2022 AT 2:00 PM Attachment #1 Page 323 of 559 COMPACTION TESTING SERVICES FOR UKIAH DOWNTOWN STREETSCAPE PROJECT Page 2 of 13 GENERAL INFORMATION / PROJECT LOCATION The City of Ukiah (City) with a population of 16,075 people, is located approximately 115 miles north of San Francisco, CA on the US Highway 101 corridor. Ukiah is the retail service hub to an area reaching a 50-mile perimeter and experiences a daytime service population exceeding 35,000 people. The City is completing three paving projects this summer 2022 on both Dora Street and South State Street. Construction has already begun on the first project and completion of all three is anticipated by November 2022. The City will be utilizing City staff for project management and daily inspections during the course of the project. The Project involves the replacement of existing water mains, sewer mains, sewer manholes, water service lines, sewer laterals from the main to the back of walk, water valves, fire hydrants, installation of pedestrian facilities and complete street reconstruction. Work will be performed at the following locations: 1) South State Street from Beacon Lane to Cherry Lane. 2) Dora Street from Beacon Lane to Grove Avenue. The City of Ukiah requests only a letter proposal from qualified firms to provide professional services for the Compaction and Materials Testing for this project. This work will cover three different projects and be treated as an on-call service. SCOPE OF SERVICES: The scope of services for this project are estimated: • (100) Subgrade compaction testing for aggregate base • (150) In-Place density and relative compaction of Asphalt Concrete (nuclear) – one test per day during placement of at least 300 tons AC. SCHEDULE: • Construction began May 2022. Need for compaction testing anticipated to start mid July 2022. • The City Engineer or his designee will direct the locations of testing and provide consultant 24 hours’ notice of each testing day • Construction is anticipated to be complete November 2022. SELECTION: Consultant selection will be made on the basis of qualifications. The following evaluation criteria will be used in evaluating and selecting candidates: • Candidate’s specialized experience and technical competence as applicable to the services required. • Testing laboratory should be accredited by Caltrans. Page 324 of 559 COMPACTION TESTING SERVICES FOR UKIAH DOWNTOWN STREETSCAPE PROJECT Page 3 of 13 CONSULTANT’S PROPOSAL: Proposals shall be labeled: “Compaction Testing Services for Bond Projects 2022" Proposals shall be ELECTRONICALLY submitted to: Andrew Stricklin, Associate Engineer astricklin@cityofukiah.com Proposals must be received prior to 2:00 PM, JUNE 13, 2022 Proposals shall include the following: The proposal should include a brief overview of the specific approach and procedures the firm proposes to complete the tasks described in the Scope of Services. The proposal must be signed by an official authorized to bind the successful firm contractually and shall contain a statement to the effect that the proposal is a firm offer for a minimum period of thirty (30) days after the submittal date. The proposal shall also provide the following: name, title, address, and telephone number of individuals with the authority to negotiate a contract and bind the consultant to the terms of the contract. Provide a “not to exceed” maximum cost fee proposal for all identified work in the Scope of Services above, including all labor costs for proposed tests. Indicate if travel time, mileage, and per diem will be charged. Include any sub-consultant cost. Additionally, please identify miscellaneous costs associated with this proposal. Submit a copy of your firm’s current itemized hourly rate and testing fee schedule. Consultant selection will be made on the basis of qualifications. In addition, please provide a unit cost for additional tests, if requested by the City during the course of the project Lead Times Please provide the amount of time needed to collect material samples for analysis and the quantity of material needed for each sample. It is assumed the Consultant will collect samples for analysis and coordinate with City and Contractor. Also indicate time for sample to be analyzed for approval/denial. Exceptions Identify any exceptions you are proposing with respect to the Scope of Services. Additionally, if there are any exceptions to the City’s insurance requirements and/or the City’s draft professional services agreement as shown in the attachments, the Consultant should list the exceptions in the proposal. Page 325 of 559 COMPACTION TESTING SERVICES FOR UKIAH DOWNTOWN STREETSCAPE PROJECT Page 4 of 13 INSURANCE REQUIREMENTS The insurance requirements are set forth in Attachment “B”. RIGHT OF REFUSAL The City reserves the right to reject any and all proposals without qualifications. Proposals will be considered only in their entirety. The City reserves the right to negotiate the specific requirements and costs using the selected proposal as a basis. QUESTIONS Questions shall be directed to Andrew Stricklin, Associate Engineer, City of Ukiah, Department of Public Works via email: astricklin@cityofukiah.com or at (707)463-6297. Page 326 of 559 COMPACTION TESTING SERVICES FOR UKIAH DOWNTOWN STREETSCAPE PROJECT Page 5 of 13 ATTACHMENT “A” AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES [Design Professional] This Agreement, made and entered into this day of , 2020 (“Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and _________________, a _____________ [sole proprietorship, corporation, partnership, limited partnership, limited liability company, etc] organized and in good standing under the laws of the state of ______________, hereinafter referred to as "Consultant". RECITALS This Agreement is predicated on the following facts: a. City requires consulting services related to ________________________________. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A"). 2.0 SCOPE OF SERVICES 2.1 As set forth in Attachment "A". 2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services within ________________ from receipt of the Notice to Proceed. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES 4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $--- ----. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment B, which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Page 327 of 559 COMPACTION TESTING SERVICES FOR UKIAH DOWNTOWN STREETSCAPE PROJECT Page 6 of 13 Scope of Work for the not-to-exceed guaranteed maximum, even if actual time and expenses exceed that amount. 4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of- Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1. 4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and the expenses claimed. 5.0 ASSURANCES OF CONSULTANT 5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not City's agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. Consultant shall pay all estimated and actual federal and state income and self-employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit. Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City’s local Page 328 of 559 COMPACTION TESTING SERVICES FOR UKIAH DOWNTOWN STREETSCAPE PROJECT Page 7 of 13 conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager’s determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed Operations Form No. CG 20 37 10 01. 2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability. B. Minimum Limits of Insurance Consultant shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. 4. Errors and Omissions liability: $1,000,000 per occurrence. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant Page 329 of 559 COMPACTION TESTING SERVICES FOR UKIAH DOWNTOWN STREETSCAPE PROJECT Page 8 of 13 shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: 1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. 3. Professional Liability Coverage If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend from ------ to ------------. 4. All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Page 330 of 559 COMPACTION TESTING SERVICES FOR UKIAH DOWNTOWN STREETSCAPE PROJECT Page 9 of 13 Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. F. Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, after notice to Consultant that City has paid the premium, the cost of insurance may be deducted from the compensation otherwise due the contractor under the terms of this Contract. G. Subcontractors Consultant shall include all sub-contractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub-contractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant and its agents in the performance of services under this contract, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City. “Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS 7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of- Work, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City. 7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in Page 331 of 559 COMPACTION TESTING SERVICES FOR UKIAH DOWNTOWN STREETSCAPE PROJECT Page 10 of 13 connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent. 7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. When so signed, each such document shall be admissible in administrative or judicial proceedings as proof of the terms of the Agreement between the parties. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: CITY OF UKIAH -------------- DEPT. OF PUBLIC WORKS -------------- 300 SEMINARY AVENUE -------------- UKIAH, CALIFORNIA 95482-5400 9.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: CONSULTANT Page 332 of 559 COMPACTION TESTING SERVICES FOR UKIAH DOWNTOWN STREETSCAPE PROJECT Page 11 of 13 BY: __________________________ ____________________ Date PRINT NAME: _________________ __________________ IRS IDN Number CITY OF UKIAH BY: ____________________ SAGE SANGIACOMO Date CITY MANAGER ATTEST ____________________ KRISTINE LAWLER Date CITY CLERK Page 333 of 559 COMPACTION TESTING SERVICES FOR UKIAH DOWNTOWN STREETSCAPE PROJECT Page 12 of 13 ATTACHMENT “B” INSURANCE REQUIREMENTS FOR CONSULTANTS Consultant(s) shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant(s), his agents, representatives, or employees. I. Minimum Scope of Insurance Coverage shall be at least as broad as: A. Insurance Services Office Commercial General Liability coverage (Form No. CG 20 10 10 01 and Commercial General Liability – Completed Operations Form No. CG 20 37 10 01). B. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). C. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. D. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability. II. Minimum Limits of Insurance Consultant shall maintain limits no less than: A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Insurance must be written on an occurrence basis. B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. Insurance must be written on an occurrence basis. C. Workman’s Compensation Employer’s Liability: $1,000,000 per accident for bodily injury or disease. D. Errors and Omissions liability: $1,000,000 per occurrence. If written on a claims-made basis, insurance coverage must cover claims filed within 3 years after contract work completed. III. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the insurer to reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officers, officials, employees and volunteers; or the Consultant to provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses; or to approve the deductible without a guarantee. IV. REQUIRED Insurance Provisions Proof of general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by Page 334 of 559 COMPACTION TESTING SERVICES FOR UKIAH DOWNTOWN STREETSCAPE PROJECT Page 13 of 13 or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment, furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance, or as a separate owner’s policy. B. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. NOTE: You cannot be added as an additional insured on a workers’ compensation policy. C. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it. D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City. V. RATING - Acceptability of Insurers Insurance is to be placed with admitted California insurers with a current A.M. Best’s rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. VI. Verification of Coverage Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City. If endorsements are on forms other than the City’s forms, those endorsements must provide coverage that is equivalent to or better than the forms requested by the City. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time. VII. Subcontractors If Consultant uses subcontractors or sub-consultants, it shall cover them under its policies or require them to separately comply with the insurance requirements set forth in Paragraph 6.1 of Attachment “A” If you have questions regarding our insurance requirements contact: Risk Manager (707) 463-6287 or FAX (707) 463-6204 Revised: 3/23/20 Page 335 of 559 An Addendum with the Proposals will be Attachment 2, and forthcoming on June 13, 2022 Page 336 of 559 Page 1 of 2 Agenda Item No: 7.l. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1767 AGENDA SUMMARY REPORT SUBJECT: Award Contract to Doolittle Construction LLC in the amount of $492,666.04 for the 2022 Slurry Seal of Local Streets, and Approve Corresponding Budget Amendment. DEPARTMENT: Public Works PREPARED BY: Daniel Flores, Engineer Technician PRESENTER: Tim Eriksen, Public Works Director / City Engineer ATTACHMENTS: 1. Spec No 22-01 Slurry Seal of Local Streets - Final 2. Bid Results - Spec 22-01 - Slurry Seal of Local Streets 3. Bid - Doolittle Construction Summary: Council will consider awarding a contract to Doolittle Construction LLC in the amount of $492,666.04 for the 2022 Slurry Seal of Local Streets. Background: On June 9, 2022, Council approved the Plans and Specifications for the 2022 Slurry Seal of Local Streets Project, Specification No. 22-01, and authorized Staff to request bids. The proposed project will rehabilitate pavement with slurry seal of various local Ukiah streets as proposed in the project specification. Refer to the documents shown in the plans at bid time (Attachment #1) for the street locations. The engineer's estimate for construction contract items for this project was $459,688. Discussion: Bids were received until June 9, 2022, at which time 5 bids were received. The tabulation is included as Attachment #2. The lowest responsible bidder was Doolittle Construction LLC with a bid in the amount of $492,666.04 . A copy of their bid is provided as Attachment #3. The budget for this was slated originally for the 22/23 fiscal year. However, with this project being awarded in this current fiscal year, this will require a budget amendment. It is therefore Staff's recommendation to award the bid to Doolittle Construction LLC in the amount of $492,666.04 and approve the corresponding budget amendment. Recommended Action: Award contract to Doolittle Construction LLC in the amount of $492,666.04 for the 2022 Slurry Seal of Local Streets, and approve corresponding budget amendment. BUDGET AMENDMENT REQUIRED: Yes. CURRENT BUDGET AMOUNT: 12024200.52100:18332: $0 PROPOSED BUDGET AMOUNT: 12024200.52100:18332: $492,666.04 FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A Page 337 of 559 Page 2 of 2 COORDINATED WITH: Sage Sangiacomo, City Manager, Tim Eriksen, Director of Public Works/ City Engineer; Mary Horger, Financial Services Manager Page 338 of 559 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA SPECIAL PROVISIONS FOR SLURRY SEAL OF LOCAL STREETS SPECIFICATION NO. 22-01 CITY OF UKIAH DEPARTMENT OF PUBLIC WORKS 300 Seminary Avenue Ukiah, California 95482-5400 Bids Open: June 9, 2022 2:00 p.m. Office of City Clerk ATTACHMENT 1 Page 339 of 559 Page 340 of 559 iii TABLE OF CONTENTS PAGE NOTICE TO BIDDERS INSTRUCTIONS TO BIDDERS .................................................................................................................... 3 GENERAL CONDITIONS SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS ............................................ 7 1-01. Definitions 1-02. Examinations of Plans, Special Provisions and Site of Work 1-03. Proposal 1-04. Withdrawal of Bids 1-05. Public Opening of Bids 1-06. Bid Guaranty 1-07. Qualification of Bidders 1-08. Disqualification of Bidders 1-09. Identification of Subcontractors 1-10. General Provisions of the Standard Specifications 1-11. Addenda SECTION 2. AWARD AND EXECUTION OF CONTRACT ........................................................................ 9 2-01. Award of Contract 2-02. Return of Proposal Guaranties 2-03. Execution of Contract SECTION 3. SCOPE AND INTENT OF CONTRACT ................................................................................. 9 3-01. Effect of Inspection and Payments 3-02. Effect of Extension of Time 3-03. Extra Work 3-04. Assignment of Contract 3-05. Subcontractors 3-06. Interpretation of Special Provisions and Drawings 3-07. Addenda 3-08. Liability of City Officials 3-09. Dispute Resolution SECTION 4. BONDS ................................................................................................................................. 10 4-01. Faithful Performance Bond 4-02. Material and Labor Bond 4-03. Defective Material and Workmanship Bond 4-04. Notification of Surety Companies SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS ..................................................... 11 5-01. Minimum Scope of Insurance 5-02. Minimum Limits of Insurance 5-03. Deductibles and Self-Insured Retentions 5-04. Other Insurance Provisions 5-05. Acceptability of Insurers 5-06. Verification of Coverage 5-07. Subcontractors SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR .................................................... 13 6-01. Legal Address of Contractor Page 341 of 559 iv 6-02. Office of Contractor at Site 6-03. Attention to Work 6-04. Liability of Contractor 6-05. Protection of Persons and Property 6-06. Protection of City Against Patent Claims 6-07. Protection of Contractor's Work Property 6-08. Regulations and Permits 6-09. Construction Utilities 6-10. Approval of Contractor's Plans 6-11. Suggestions to the Contractor 6-12. Termination of Unsatisfactory Subcontracts 6-13. Preservation of Stakes and Marks 6-14. Assistance to Engineer 6-15. Removal of Condemned Materials and Structures 6-16. Proof of Compliance with Contract 6-17. Errors and Omissions 6-18. Cooperation 6-19. Right of Contractor to Stop Work 6-20. Hiring and Dismissal of Employees 6-21. Wage Rates 6-22. Cleaning Up 6-23. Guaranty 6-24. Public Notification SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY ...................................................................... 18 7-01. Authority of the Engineer 7-02. Inspection 7-03. Surveys – NOT PART OF THIS PROJECT 7-04. Rights-of-Way 7-05. Retention of Imperfect Work 7-06. Changes in the Work 7-07. Additional Drawings by City 7-08. Additional and Emergency Protection 7-09. Suspension of Work 7-10. Right of City to Terminate Contract 7-11. Use of Completed Portions SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT ............................................................ 20 8-01. General Quality 8-02. Quality in Absence of Detailed Specifications 8-03. Materials and Equipment Specified by Name 8-04. Source of Materials 8-05. Storage of Materials 8-06. Drawings, Samples and Tests SECTION 9. PROSECUTION OF WORK ................................................................................................. 21 9-01. Equipment and Methods 9-02. Time of Completion 9-03. Avoidable Delays 9-04. Unavoidable Delays 9-05. Notice of Delays 9-06. Extension of Time 9-07. Unfavorable Weather and Other Conditions 9-08. Saturday, Sunday, Holiday and Night Work 9-09. Hours of Labor Page 342 of 559 v SECTION 10. PAYMENT ........................................................................................................................... 22 10-01. Certification by Engineer 10-02. Progress Estimates and Payment 10-03. Substitution of Securities 10-04. Acceptance 10-05. Final Estimate and Payment 10-06. Delay Payments 10-07. Extra Work and Work Omitted 10-08. Compensation for Extra Work or Work Omitted 10-09. Compensation to the City for Extension of Time 10-10. Liquidated Damages for Delay SECTION 11. MISCELLANEOUS ............................................................................................................. 26 11-01. Notice 11-02. Computation of Time 11-03 Claims Procedure Required by Public Contract Code Section 9204 11-04. Litigation and Forum Selection 11-05. Waiver TECHNICAL SPECIFICATIONS SECTION 12. GENERAL INFORMATION ................................................................................................ 29 12-01. Arrangement of Technical Specifications 12-02. Arrangement of Plans 12-03. Business Licenses 12-04. Permits 12-05. Standard Specifications and Standard Plans 12-06. Temporary Facilities 12-07. Public Convenience and Safety 12-08. Maintaining Traffic 12-09. Traffic Control System for Street Closure 12-10. Stream Pollution 12-11. Warranties 12-12. Utilities 12-13. Dust Control – Street Sweeper Provided by Contractor 12-14. Noise Control 12-15. Watering 12-16. Preconstruction Conference 12-17. Progress Schedule 12-18. Safety Requirements SECTION 13. CONSTRUCTION DETAILS ............................................................................................... 33 13-01. Location and Scope of Work 13-02. Existing Highway Facilities – NOT PART OF THIS PROJECT 13-03. Preservation of Property 13-04. Watering 13-05. Utility Boxes 13-06. Slurry Seal (TYPE II) 13-07. Slurry Seal (TYPE III) 13-08. General – Slurry Seal 13-09. Traffic Striping 13-10. Removal of Stripes and Markings 13-11. Thermoplastic Pavement Markings 13-12. Pavement Markings 13-13. Pavement Markers (Blue) Page 343 of 559 vi SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS ............................................................... 39 14-01. Provisions to be excluded from General Conditions SECTION 15. AMENDMENTS TO GENERAL CONDITIONS .................................................................. 39 15-01. Provisions of General Conditions to be Amended CERTIFICATES AND DOCUMENTS BID SUBMITTAL CHECKLIST .................................................................................................................... 40 PROPOSAL ........................................................................................................................................... 41 BIDDING SCHEDULE ................................................................................................................................. 42 FAIR EMPLOYMENT PRACTICES CERTIFICATION ............................................................................... 45 WORKER'S COMPENSATION CERTIFICATE .......................................................................................... 46 CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT ................................................................. 47 LIST OF PROPOSED SUBCONTRACTORS ............................................................................................. 48 STATEMENT OF EXPERIENCE OF BIDDER ............................................................................................ 49 SIGNATURE OF BIDDER ........................................................................................................................... 50 BIDDER'S BOND ........................................................................................................................................ 51 NON-COLLUSION AFFIDAVIT ................................................................................................................... 52 AGREEMENT ........................................................................................................................................... 53 INDEMNIFICATION AGREEMENT ............................................................................................................ 57 EXAMPLE BOND FORMS .......................................................................................................................... 58 DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND .......... 63 DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND .............................................. 64 INSURANCE CERTIFICATES AND ENDORSEMENT FORMS APPENDICES: Page 344 of 559 1 CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA NOTICE TO BIDDERS FOR SLURRY SEAL OF LOCAL STREETS SPECIFICATION NO. 22-01 NOTICE IS HEREBY GIVEN that sealed standard proposals for SLURRY SEAL OF LOCAL STREETS will be received at the Office of the City Clerk, Ukiah Civic Center, 300 Seminary Avenue, Ukiah California until 2:00 p.m. on June 9, 2022 at which time, or as soon thereafter as possible, they will be publicly opened and read. Bids shall be addressed to the City Clerk and shall be endorsed “SLURRY SEAL OF LOCAL STREETS” Bids are required for the entire work described herein. No fax bids will be accepted. As soon thereafter as possible, the bids will be publicly opened and read in the Council Chambers at 300 Seminary Avenue, Ukiah. The bid opening will also be visible via live streaming at http://www.cityofukiah.com/meetings/ ENGINEER'S ESTIMATE OF QUANTITIES ITEM NO. DESCRIPTION QUANTITY UNIT 1 Traffic Control 1 LS 2 Slurry Seal (TYPE 2) 166,756 SY 3 Slurry Seal (TYPE 3) 10,992 SY 4 Solid Yellow 4" Traffic Stripe 2,568 LF 5 Solid White 4" Traffic Stripe 48 LF 6 Solid Double Yellow 4" Traffic Stripe 1,093 LF 7 Broken Yellow 4" Traffic Stripe 15,415 LF 8 Solid White 8" Stripe 192 LF 9 Thermoplastic White Crosswalk 2,363 LF 10 Thermoplastic Yellow Crosswalk 1,290 LF 11 Thermoplastic Ladder Crosswalk 3,189 SF 12 Thermoplastic Stop bar 864 LF 13 Thermoplastic Pavement Markings 1 LS 14 Pavement Markings 1 LS 15 Pavement Markers 1 LS Please note: ALL ROADWAY GRINDING AND PAVING FOR THIS PROJECT MUST BE COMPLETED BETWEEN THE DATES OF JULY 28TH THRU AUGUST 22, 2022 while schools are on summer break. Plans and Special Provisions may also be downloaded at no charge from the City’s website at www.cityofukiah.com/purchasing. Contact Mary Horger, Financial Services Manager, City of Ukiah, 300 Seminary Avenue, Ukiah, California 95482-5400. No bid will be considered unless it is made on the forms furnished by the City and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required by law. Further information regarding the work or these specifications can be obtained by calling Mary Horger at (707) 463-6233 or at fax phone (707) 313-3621. The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsive bid by a responsible bidder and which it deems in the best interest of the City to accept. The City Council also reserves the right, but not the obligation, to waive any irregularity or failure to strictly comply with the bidding requirements that the City determines in the reasonable exercise of its discretion does not provide the bidder with a competitive advantage over other bidders. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations (“DIR”) pursuant to Labor Code section 1725.5 except as allowed under Page 345 of 559 2 Labor Code section 1771.1(a). The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the DIR. Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of California, the DIR Director has ascertained the general prevailing rate of wages for straight time, overtime, Saturdays, Sundays and Holidays including employer payment for health and welfare, vacation, pension and similar purposes for the City of Ukiah. Copies of the General Prevailing Wage Determination are available on the Internet at web address: http://www.dir.ca.gov/DLSR/PWD/ the prime contractor for the work herein shall possess a current, valid State of California, Class A (General Engineering) Contractor's License. Pursuant to California Public Contract Code §22300, this contract includes provisions that allow substitutions of certain types of securities in lieu of the City withholding a portion of the partial payments due the Contractor to insure performance under this contract. By order of the City Council, City of Ukiah, County of Mendocino, State of California. Dated: ________________________ ________________________________________ Kristine Lawler, City Clerk, City of Ukiah, California PUBLISH ONE TIME: May 19, 2022 5/12/22 Page 346 of 559 3 INSTRUCTIONS TO BIDDERS SLURRY SEAL OF LOCAL STREETS shall be performed in accordance with the Plans and Special Provisions therefor adopted, to which special reference is hereby made. Each bidder must supply all the information required by the bid documents and Special Provisions. Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award of any contract entered into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of employment. However, the employment of women shall not diminish the standards or requirements for the employment of minorities. All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the City of Ukiah amounting to 10 percent of the bid, or by a bond in said amount and signed by the bidder and a corporate surety, payable to said City. Said check shall be forfeited, or said bond shall become payable to said City in case the bidder depositing the same does not, within fifteen (15) days after written notice that the contract has been awarded to him: (a) enter into a contract with the City and (b) furnish certificates of insurance and endorsements, a bond of faithful performance and a payment bond as described in the Special Provisions. No bidder shall withdraw his or her bid for a period of thirty (30) calendar days after the date set by the City for the opening thereof. The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License prior to the start of any work. The Contractor shall furnish a project schedule to the Engineer prior to the start of any work and start work as scheduled. The work is to be completed within fifteen (15) calendar days. The Contractor will pay to the City the sum of five hundred ($500.00) dollars per day for each and every calendar day’s delay beyond the time prescribed. The staff shall notify a bidder by telephone, email or fax, if it intends to recommend the rejection of the bidder’s bid. Any bid protest must be filed with the City Clerk not more than five calendar days following the bid opening, or 2 calendar days following notice that staff is recommending the rejection of a bid. If any such timely written protest is filed, all bidders shall be provided a copy of the protest within 2 calendar days of its receipt, which may be delivered to the bidders as an email attachment or by fax. All such bidders may file with the City Manager a written objection or other response to the protest. All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the City Council at its next regular meeting occurring not less than 12 calendar days following the bid opening. The City Council will resolve the bid protest at that meeting based on the written protest, any staff recommendation and all timely written objections and responses. In accordance with the Brown Act, any person may address the City Council on this item during the meeting. The City Council action on the protest shall represent a final decision by the City on the protest. Examination of Site, Drawings, Etc. Each bidder shall visit the site of the proposed work and fully acquaint himself with local conditions, construction and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the execution of the work under the Contract. Bidders shall thoroughly examine and be familiar with the Plans and Special Provisions. The failure of any bidder to receive or examine any form, instrument, addendum, or other document, or to visit the site and acquaint himself with conditions there existing, shall in no way relieve the bidder from any obligation with respect to his or her proposal or to the contract. The drawings for the work show conditions as they are supposed or believed by the Engineer to exist; but, it is neither intended nor shall it be inferred that the conditions as shown thereon constitute a representation by the Engineer, the City or its officers that such conditions are actually existent, nor shall the City, the Engineer or any of their officers or Page 347 of 559 SLURRY SEAL OF LOCAL STREETS 4 Spec NO. 22-01 representatives be liable for any loss sustained by the Contractor as a result of a variance between the conditions shown on the drawings and the conditions actually revealed during the progress of the work or otherwise. The bidder's attention is directed to the possible existence of obstructions and public improvements within the limits of the work or adjacent thereto, which may or may not be shown on the Drawings. Any bid shall take into consideration that conditions may exist underground or otherwise that are not known to the City or easily detected during a site inspection that could impact the time or cost of completing the project. The City expects the bids to anticipate such conditions so that it can know for budgeting and other purposes the total cost to complete the project before accepting a bid and undertaking the legal obligation to construct the project. In awarding the contract the City relies on the contractor’s representation that its bid anticipates differing site conditions and the additional time or cost that such conditions may necessitate. The bidder shall investigate to his or her satisfaction the conditions to be encountered, the character, quality and quantities of work to be performed and materials to be furnished and the requirements of the Plans, Special Provisions, Standard Specifications, Standard Plans, and Contract Documents. The submission of a proposal shall be considered conclusive evidence that the bidder has made such examination and has accepted the project workplace as a safe workplace to perform the work of the Contract. Bidder Inquiries and Questions Inquiries and questions must be submitted in writing via fax or email to the following designated contact person: Mary Horger, Financial Services Manager Fax: (707) 313-3621 Email: mhorger@cityofukiah.com The City reserves the right to not respond to inquiries or questions submitted within 3 business days of the bid opening. Page 348 of 559 SLURRY SEAL OF LOCAL STREETS 5 Spec NO. 22-01 Location of the Work All of the work to be performed is within the City of Ukiah. STREET NAME BEGINNING ENDING N. Barnes St. Park Blvd N. Side W. Standley St. N. Barnes St. S. Side W. Standley St. N. Side W. Perkins St. N. Barnes St. S. Side W. Perkins St. N. Side W. Church St. Church St. (X2 = TYPE 2, TYPE 3) E. Side Hortense St. Dora St. Cypress Ave. E. Side Live Oak Ave W. Side Hazel Ave Cypress Ave. E Side N. Spring St. W. Side N. Bush St. Dominican Way Maple Ave. End Dora Ave. E. Side Live Oak Ave W. Side Hazel Ave. Dora Ave. E. Side Hazel Ave. W Side N. Spring St. Dora Ave. E Side N. Spring St. N. Side Grove Ave. Evans St. N State St. End Fairway Ave. Maple Ave. End Ford St. (X2 = TYPE 2, TYPE 3) State St. Orchard Ave. St. Francis Ct. Maple Ave. End Gibson St. W. Side Pine St. N Bush St. Hamilton St. Clara Ave. Hospital Dr. Hazel Ave. N. Side Cypress Ave. N. Side Dora Ave Hazel Ave. S. Side Dora Ave. N. Side Grove Ave. Hazel Ave. S. Side Grove Ave. N. Side Walnut Helen Ave. Mendocino Ave End W. Henry St. N. Dora St. State St. N. Highland Ave. W. Standley St. N. Side Perkins St. N. Hope St. N. Side W Church St. S. Side W Perkins St. N. Hope St. N. Side W. Perkins St. S. Side W. Standley St. N. Hope St. N. Side W. Standley St. Smith St. N. Hortense St. S. Side W. Standley St. N. Side W. Perkins St. N. Hortense St. S. Side W. Perkins St. N. Side W. Church St. Live Oak Ave. Wanut Ave.(TO NEW PORTION)End Maple Ave. Valley View Dr. W. Side Live Oak Ave. Maple Ave. E. Side Live Oak Ave End Mason St. Clara Ave E Perkins St. Myron Pl Ford St. End N. Oak St. (X2 = TYPE 2) Low Gap Rd N. Side Scott St. N. Oak St. (X2 = TYPE 2) S. Side Scott St. N Side W. Henry St. Page 349 of 559 SLURRY SEAL OF LOCAL STREETS 6 Spec NO. 22-01 STREET NAME BEGINNING ENDING N. Oak St. (X2 = TYPE 2) S. Side W. Henry St. N Side W. Smith St. N. Oak St. (X2 = TYPE 2) S. Side W. Smith St. N. Side W. Standley St. N. Oak St. (X2 = TYPE 2) S. Side W. Standley St. N. Side W. Perkins St. N. Oak St. (X2 = TYPE 2) S Side W. Perkins St. N Side W. Church St. Orr St. Bridge Ford St. Park Place Park Blvd End Park Ct. Park Place End N. Pine St. S. Side Scott St. S. Side Grove Ave. Ruddock Ave. N School St N Oak St. Sidnie St. Ford St. Clara Ave. W. Standley St. W. Standley Ct. End (West Side) W. Standley St. W. Standley Ct. W. Side N. Barnes St. W. Standley St. W. Side N. Barnes St. W. Side Dora St. W. Standley St. E. Side Dora St. W. Side N. School St. W. Standley St. E. Side N. Main St. W. Side Mason St. W. Smith St. (X2 = TYPE 2, TYPE 3) N. Barnes St. W. Side N. Spring St. W. Smith St. E. Side N. Dora St. W. Side N. School St. W. Smith St. E. Side School St. New Section of Smith St. E. Smith St. E. Side N. Main St. 40 ft. East of N. Main St. E. Smith St. W. Main St. To new section before State St. N. Spring St. Cypress Ave. N. Side Dora Ave. N. Spring St. S. Side Dora Ave. N. Side Grove Ave. N. Spring St. S. Side W. Perkins St. N. Side Church St. Todd Road N Barnes St. Walnut Ave Wabash Ave S. State St. S. Dora St. Willow Ave N. Dora St. E. Side N. Spring St. Willow Ave W. Side N. Spring St. End of Willow Ave. Page 350 of 559 SLURRY SEAL OF LOCAL STREETS 7 Spec NO. 22-01 GENERAL CONDITIONS SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS 1-01. Definitions. Whenever any word or expression defined in this section, or pronoun used in its stead, occurs in these contract documents, it shall have and is mutually understood to have the meaning given: a. "City of Ukiah" or "City" shall mean the City of Ukiah, Mendocino County, California, acting through its City Council or any other board, body, official or officials to which or to whom the power belonging to the Council shall by virtue of any act or acts, hereafter pass or be held to appertain. b. "Engineer" shall mean the Engineer duly and officially appointed by the City to supervise and direct the work of construction under this contract, acting personally or through agents or assistants duly authorized by him, such agents or assistants acting within the scope of the particular duties entrusted to them. c. "Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or appointed by the Engineer, limited to the particular duties entrusted to him or her or them. d. "Contractor" shall mean the party entering into contract with the City of Ukiah for the performance of work covered by this contract and his or her authorized agents or legal representatives. e. "Date of signing of contract" or words equivalent thereto, shall mean the date upon which this contract, with the signature of the Contractor affixed, together with the prescribed bonds, shall be or shall have been delivered to the City or its duly authorized representatives. f. "Day" or "days", unless herein otherwise expressly defined, shall mean a calendar day or days of twenty-four hours each. g. "The work" shall mean and include all the work specified, indicated, shown or contemplated in the contract to construct the improvement, including all alterations, amendments or extensions thereto made by contract change order or other written orders of the Engineer. h. "Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which may have been prepared by or on behalf of the City, as a basis for proposals, when duly signed and made a part of this contract by incorporation or reference, 2) all drawings submitted in pursuance of the terms of this contract by the successful bidder with his or her proposal and by the Contractor to the City if and when approved by the Engineer and 3) all drawings submitted by the Engineer to the Contractor during the progress of the work as provided for herein. i. Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be understood that reference to the drawings accompanying these Special Provisions is made unless stated otherwise. Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be understood that the direction, requirements, permission, approval or acceptance of the Engineer is intended unless stated otherwise. As used herein, "provide" or "install" shall be understood to mean "provide or install complete in place", that is, "furnish and install". "Shall" is mandatory; "may" is permissive. 1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the Proposal, Plans, Special Provisions, Contract forms and the site of the work contemplated therefor. It will be Page 351 of 559 SLURRY SEAL OF LOCAL STREETS 8 Spec NO. 22-01 assumed that the bidder has investigated to his or her satisfaction the conditions to be encountered and the character, quality and requirements of all Plans, Special Provisions, Standard Specifications, and Standard Plans involved. 1-03. Proposal. Bids shall be made on the blank forms prepared by the City. All bids shall give the prices bid, both in writing and in figures and shall be signed by the bidder or his or her authorized representative, with his or her address. If the bid is made by an individual or partner, his or her name and the post office address of his or her business or partnership, along with his or her signature or the signature of one or more partners must be shown; if made by a corporation, the bid shall show the name of the state under the laws of which the corporation is chartered, the name of the corporation and the title of the person who signs on behalf of the corporation. Each proposal shall be enclosed in a sealed envelope, endorsed as specified in the notice to bidders. Bidders are warned against making erasures or alterations of any kind and proposals which contain omissions, erasures, conditions, alterations, additions not called for, additional proposals or irregularities of any kind may be rejected. 1-04. Withdrawal of Bids. Any bid may be withdrawn at any time prior to the hour fixed in the notice to bidders for the openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized representative, for the withdrawal of such bid is filed with the City. The withdrawal of a bid will not prejudice the right of a bidder to file a new bid. 1-05. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the notice to bidders. Bidders or their agents are invited to be present. 1-06. Bid Guaranty. Each bid must be accompanied by a certified check, cashier's check or bidder's bond executed by an admitted surety insurer, payable to the order of the City of Ukiah in an amount not less than 10 percent of the bid as a guarantee that the bidder will enter into a contract, if awarded the work. 1-07. Qualification of Bidders. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code and shall be skilled and regularly engaged in the general class or type of work called for under this contract. A statement setting forth this experience and business standing shall be submitted by each bidder on the form provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory evidence that he or she has the requisite experience and ability and that he or she has sufficient capital, facilities and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the manner agreed. In determining the degree of responsibility to be credited to a bidder, the City may weigh evidence that the bidder or his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of like nature and magnitude or comparable difficulty at similar rates of progress. 1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or association, under the same or different names, will not be considered. Reasonable grounds for believing that any bidder is financially interested in more than one bid for the work will cause the rejection of all bids in which he or she is so interested. If there is reason to believe that collusion exists among the bidders, none of the participants in such collusion will be considered. Bids in which the prices obviously are unbalanced may be rejected. Page 352 of 559 SLURRY SEAL OF LOCAL STREETS 9 Spec NO. 22-01 1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair Practices Act (Public Contract Code Section 4100 and following) and shall set forth: (a) The name and the location of the place of business of each subcontractor who will perform work or labor, or render service to the prime contractor in or about the construction of the work, or to a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work according to detailed drawings contained in the plans and Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's total bid. (b) The portion of the work which will be done by each such subcontractor. The prime contractor shall list only one subcontractor for each such portion defined by the prime contractor in his or her bid. 1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions, Sections 1 through 11, of the Standard Specifications, shall be applicable to the contract except as modified by these Special Provisions. The Standard Specifications are set forth in Section 12-06 of these Special Provisions. 1-11. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda. SECTION 2. AWARD AND EXECUTION OF CONTRACT 2-01. Award of Contract. Award of the contract, if it be awarded, will be to the lowest responsible bidder whose bid complies with all the specified requirements. The award, if made, will be made within thirty (30) days after opening of the bids. The City reserves the right to reject any and all bids and to waive any irregularity in the proposal not pertaining to cost. 2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully executed, after which they will be returned upon request to the respective bidders whose bids they accompany. 2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder and returned, together with the contract bonds, insurance certificates and endorsements, within fifteen (15) days after written notice of the award of the contract. After execution by the City; one copy shall be filed with the City and one copy shall be returned to the Contractor. If the bidder fails or refuses to enter into the contract agreement within the required time, then the bid guaranty accompanying the bid shall be forfeited to the City. SECTION 3. SCOPE AND INTENT OF CONTRACT 3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector, nor any order, measurement or approved modification, nor certificate or payment of money, nor acceptance of any part or whole of the work, nor any extension of time, nor any possession by the City or its agents, shall operate as a waiver of any provision of this contract or of any power reserved therein to the City, or of any right to damages thereunder; nor shall any breach of this contract be held to be a waiver of any subsequent breach. All remedies shall be construed as cumulative. 3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the judgment of the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its rights under this contract. 3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract, such work shall be considered a part hereof and shall be subject to each and all of its terms and requirements. Page 353 of 559 SLURRY SEAL OF LOCAL STREETS 10 Spec NO. 22-01 3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the written consent of the City acting through its authorized agents. Consent will not be given to any proposed assignment which would relieve the original contractor or its surety of their responsibilities under the contract nor will the Engineer consent to any assignment of a part of the work under the contract. 3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her subcontractors and of persons either directly or indirectly employed by them, as he or she is for the acts and omissions of persons directly employed by him. The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind subcontractors to the terms of this Contract which are applicable to the work of subcontractors. Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual relationship between any subcontractor and the City and no action may be brought by any subcontractor against the City based on this contract. 3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings are intended to be explanatory of each other. Any work indicated in the Contract Drawings and not in the Special Provisions, or vice versa, is to be executed as if indicated in both. In case of a discrepancy or conflict between the Technical Specifications and Contract Plans, the Technical Specifications shall govern. All work shown on the Contract Drawings, the dimensions of which are not figured, shall be accurately followed to the scale to which the drawings are made, but figured dimensions are in all cases to be followed, where given, though they differ from scaled measurements. Large scale drawings shall be followed in preference to small scale drawings. Should it appear that the work to be done, or any of the matters relative thereto, are not sufficiently detailed or explained in these contract documents, including the contract drawings, the Contractor shall apply to the Engineer for such further explanations as may be necessary and shall conform thereto as part of this contract, so far as may be consistent with the terms of this contract. In the event of any doubt or questions arising respecting the true meaning of the Special Provisions, reference shall be made to the Engineer and his or her decision thereon shall be final. If the Contractor believes that a clarification or interpretation justifies an increase in the contract price or contract time, the Contractor must comply with the written notice provisions of Sections 9-05 and 10-07 of these Special Provisions. Contractor’s attention is directed to Section 12-06 of the Technical Specifications regarding the Standard Specifications and Standard Plans. 3-07. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda. 3-08. Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them, shall be personally responsible for any liability arising under this contract. 3-09. Dispute Resolution. Claims of $375,000 or less by the Contractor that arise under this Contract are subject to the mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6. SECTION 4. BONDS 4-01. Faithful Performance Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit, or certificates of deposit, acceptable to the City, conditioned upon the faithful performance of all covenants and stipulations under this contract. The amount of the bond shall be 100 percent of the total contract price, as this sum is set forth in the agreement. 4-02. Material and Labor Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit or certificates of deposit acceptable to the City in a sum not less than 50 percent of the total contract price, as this sum is set Page 354 of 559 SLURRY SEAL OF LOCAL STREETS 11 Spec NO. 22-01 forth in the agreement for the payment in full of all persons, companies or corporations who perform labor upon or furnish materials to be used in the work under this contract, in accordance with the provisions of Sections 3247 through 3252 inclusive of the Civil Code of the State of California and any acts amendatory thereof. 4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this contract, the Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less than 5 percent (5%) of the final contract price, to hold good for a period of one (1) year after the completion and acceptance of the work, to protect the City against the results of defective materials, workmanship and equipment during that time. This bond shall be delivered to the City before the final payment under this contract will be made. 4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the conditions and provisions of this contract and they waive the right of special notification of any change or modification of this contract or of extension of time, or decreased or increased work, or of the cancellation of the contract, or of any other act or acts by the City or its authorized agents, under the terms of this contract; and failure to so notify the aforesaid surety companies of changes shall in no way relieve the surety companies of their obligation under this contract. SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his or her agents, representatives, employees or subcontractors. 5-01. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001). 2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). 3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. 4. Course of Construction insurance covering for “all risks” of loss. 5-02. Minimum Limits of Insurance Contractor shall maintain limits no less than: 1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage. 3. Employer's Liability: $1,000,000 per accident for bodily injury and property damage. 5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. Page 355 of 559 SLURRY SEAL OF LOCAL STREETS 12 Spec NO. 22-01 5-04. Other Insurance Provisions The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees and volunteers are to be covered as Additional Insured with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy. 2. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. 3. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees or volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. 5. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of Civil Code. 6. Course of Construction policies shall contain the following provisions: a.) The City shall be named as loss payee. b.) The insurer shall waive all rights of subrogation against the City. 5-05. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following: A++ VII A- VIII A+ VII B++ X A VII B+ X 5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements shall be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received within 15 days from written notice of contract award, and the work shall not commence until the certificates and endorsements have been approved by the City. The City reserves the right to require complete certified copies of all required insurance policies, including endorsements affecting the coverage required by these Special Provisions at any time. 5-07. Subcontractors. Contractor shall include all subcontractors as insured’s under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage’s for subcontractors shall be subject to all of the requirements stated herein. Page 356 of 559 SLURRY SEAL OF LOCAL STREETS 13 Spec NO. 22-01 SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR 6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractor's office in the vicinity of the work are hereby designated as places to either of which drawings, samples, notices, letters or other articles or communications to the Contractor may be mailed or delivered. The delivery at either of these places of any such thing from the City or its agents to the Contractor shall be deemed sufficient service thereof upon the Contractor and the date of such service shall be the date of such delivery. The address named in the proposal may be changed at any time by notice in writing from the Contractor to the City. Nothing herein contained shall be deemed to preclude or render inoperative the service of any drawing, sample, notice, letter or other article or communication to or upon the Contractor personally. 6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a suitable office at the site of the work which shall be the headquarters of a representative authorized to receive drawings and any such thing given to the said representatives or delivered at the Contractor's office at the site of work in his or her absence shall be deemed to have been given to the Contractor. 6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the work to the end that it shall be prosecuted faithfully and when he or she is not personally present on the work, he or she shall at all reasonable times be represented by a competent superintendent or foreman who shall receive and obey all instructions or orders given under this contract and who shall have full authority to execute the same and to supply materials, tools and labor without delay and who shall be the legal representative of the Contractor. The Contractor shall be liable for the faithful observance of any instructions delivered to him or her or to his or her authorized representative. 6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing the work herein required in the manner and within the time herein specified. The mention of any specific duty or liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein merely for the purpose of explanation. The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the Contractor for all damages to persons or to public or private property, arising from the Contractor's execution of the work, shall not be lessened because of such general supervision. Until the completion and final acceptance by the City of all the work under and implied by this contract, the work shall be under the Contractor's responsible care and charge. The Contractor shall rebuild, repair, restore and make good all injuries, damages, re-erections and repairs, occasioned or rendered necessary by causes of any nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise stipulated. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers, directors, agents and employees from and against all claims, damages, losses and expenses including but not limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary private investigators arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, other than the work itself, including the loss of use resulting therefrom and (2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein. In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause negligence. Page 357 of 559 SLURRY SEAL OF LOCAL STREETS 14 Spec NO. 22-01 The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or the whole or so much of the money due or to become due the Contractor under this contract as may be considered necessary by the City, shall be retained by the City until such suits or claims for damages shall have been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City. 6-05. Protection of Persons and Property. The Contractor shall furnish such watchman, guards, fences, warning signs, walks and lights as shall be necessary and shall take all other necessary precautions to prevent damage or injury to persons or property. All property line fences and improvements in the vicinity of the work shall be protected by the Contractor and, if they are injured or destroyed, they and any other property injured by the Contractor, his or her employees or agents, shall be restored to a condition as good as when he or she entered upon the work. 6-06. Protection of City against Patent Claims. All fees, royalties or claims for any patented invention, article or method that may be used upon or in any manner connected with the work under this contract shall be included in the price bid for the work and the Contractor and his or her sureties shall protect and hold the City, together with all of its officers, agents, servants and employees, harmless against any and all demands made for such fees or claims brought or made on account of this contract. The Contractor shall, if requested by the Engineer, furnish acceptable proof of a proper release from all such fees or classes. Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or using any invention, article, material or appliance supplied or required to be supplied or used under this contract, the Contractor shall promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency, quality, finish, suitability and market value and satisfactory in all respects to the Engineer. Or, in the event that the Engineer elects, in lieu of such substitution, to have supplied and to retain and use, any such invention, article, material or appliance, as may by this contract be required to be supplied, in that event the Contractor shall pay such royalties and secure such valid licenses as may be requisite and necessary for the City, its officers, agents, servants and employees, or any of them, to use such invention, article, material or appliance without being disturbed or in any way interfered with by any proceeding in law or equity on account thereof. Should the Contractor neglect or refuse to make the substitution promptly, or to pay such royalties and secure such licenses as may be necessary, then in that event the Engineer shall have the right to make such substitution, or the City may pay such royalties and secure such licenses and charge the cost thereof against any money due to the Contractor from the City or recover the amount thereof from him or her and his or her sureties notwithstanding final payment under this contract may have been made. 6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her work, supplies and materials from damage due to the nature of the work, the action of the elements, trespassers, or any cause whatsoever under his or her control, until the completion and acceptance of the work. Neither the City nor any of its agents assumes any responsibility for collecting indemnity from any person or persons causing damage to the work of the Contractor. 6-08. Regulations and Permits. The Contractor shall secure and pay for all permits, give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that the Plans and Special Provisions are at variance therewith, he or she shall promptly notify the Engineer in writing and any necessary changes shall be adjusted as provided in the contract for changes in the work. The contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License. The City of Ukiah will issue a no fee encroachment permit to the Contractor allowing him or her to perform work within City right of way or within City property after the Contract Documents have been executed and insurance certificates and endorsements have been approved by the City. 6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or her work under this contract, all necessary utilities, such as special connection to water supply, telephones, power lines, fences, roads, watchmen, suitable storage places, etc. 6-10. Approval of Contractor's Plans. The approval by the Engineer of any drawing or any method of work proposed by the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or Page 358 of 559 SLURRY SEAL OF LOCAL STREETS 15 Spec NO. 22-01 her responsibility for his or her errors therein and shall not be regarded as any assumption of risk or liability by the City or any officer or employee thereof and the Contractor shall have no claim under this contract on account of the failure or partial failure or inefficiency of any plan or method so approved. Such approval shall be considered to mean merely that the Engineer has no objection to the Contractor's using, upon his or her own full responsibility the plan or method approved. 6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Engineer to the Contractor, but not specified or required, if adopted or followed by the Contractor in whole or in part, shall be used at the risk and responsibility of the Contractor; and the Engineer and the City shall assume no responsibility thereof. 6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon notice from the Engineer. 6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks, reference points and stakes and in case of destruction he or she shall replace his or her stakes, reference points and bench marks and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance. Contractor’s attention is directed to Section 7-03 of these Special Provisions. 6-14. Assistance to Engineer. At the request of the Engineer the Contractor shall provide men from his or her force and tools, stakes and other materials to assist the Engineer temporarily in making measurements and surveys and in establishing temporary or permanent reference marks. Payment for such materials and assistance will be made as provided for under the caption "Extra Work," provided, however, that the cost of setting stakes and marks carelessly lost or destroyed by the Contractor's employees will be assessed to the Contractor. 6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the work, without delay, all rejected and condemned materials or structures of any kind brought to or incorporated in the work and upon his or her failure to do so, or to make satisfactory progress in so doing, within forty-eight (48) hours after the service of a written notice from the Engineer, the condemned material or work may be removed by the City and the cost of such removal shall be taken out of the money that may be due or may become due the Contractor on account of or by virtue of this contract. No such rejected or condemned material shall again be offered for use by the Contractor under this Contract. 6-16. Proof of Compliance with Contract. In order that the Engineer may determine whether the Contractor has complied with the requirements of this contract, not readily enforceable through inspection and tests of the work and materials, the Contractor shall, at any time when requested, submit to the Engineer properly authenticated documents or other satisfactory proofs as to his or her compliance with such requirements. 6-17. Errors and Omissions. If the Contractor, in the course of the work, finds any errors or omissions in plans or in the layout as given by survey points and instruction, or if he or she finds any discrepancy between the plans and the physical conditions of the locality, he or she shall immediately inform the Engineer, in writing and the Engineer shall promptly verify the same. Any work done after such discovery, until authorized, will be done at the Contractor's risk. 6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in behalf of the City and workmen who may be employed by the City on any work in the vicinity of the work to be done under this contract with the work of such contractors or workmen. He or she shall make good promptly, at his or her own expense, any injury or damage that may be sustained by other contractors or employees of the City at his or her hands. Any difference or conflict which may arise between the Contractor and other contractors, or between the contractor and workmen of the City in regard to their work shall be adjusted and determined by the Engineer. If the work of the Contractor is delayed because of any acts or omissions of any other contractor or of the City, the Contractor shall on that account have no claim against the City other than for an extension of time. 6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right, if he or she so desires, to stop the work and terminate the contract upon ten (10) days written notice to the Engineer Page 359 of 559 SLURRY SEAL OF LOCAL STREETS 16 Spec NO. 22-01 and recover from the City payment for all work actually performed and for all satisfactory materials actually delivered to the site of the work for permanent incorporation therein, all as may be shown by the estimate of the Engineer. (1) If the work is stopped under an order of any court or other competent public authority for a period of time of three (3) months through no act or fault of the Contractor or of anyone employed by him. (2) If the Engineer fails to issue the monthly certificate for payment in accordance with the terms of this contract. (3) If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as provided by the terms of this contract, any sum certified by the Engineer or awarded by the City. All provided that if such action to terminate the contract be not instituted by the Contractor within ten (10) days after the alleged existence of such condition and if written notice of such action be not at that time delivered to the City and the Engineer, then such right shall lapse until another occasion arises according to this section. 6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and laborers as are competent and skilled in their respective lines of work and whenever the Engineer shall notify the Contractor that any person on the work is, in his or her opinion, incompetent, unfaithful, intemperate or disorderly, or refuses to carry out the provisions of this contract, or uses threatening or abusive language to any person on the work representing the City, or is otherwise unsatisfactory, such person shall be discharged immediately from the work and shall not be re-employed upon it except with the consent of the Engineer. 6-21. Wage Rates. 1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work unconditionally and without subsequent deductions or rebate on any account the full amounts due at the time of payment at wage rates not less than those contained in the applicable prevailing wage determination, regardless of any contractual relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and mechanics. 2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section 1775, Contractor shall forfeit as a penalty to the Owner, $50.00 (or the higher minimum penalty as provided in Section 1775(B)(ii) – (iii)) for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor. 3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has ascertained the general prevailing rate of wages (which rate includes employer payments for health and welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of workmen concerned. Copies of the General Prevailing Wage Determination are available on the Internet at web address: http://www.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of work in a prominent place where it can easily be seen by the workers. 4. City will not recognize any claim for additional compensation because the Contractor has paid any rate in excess of the prevailing wage rate obtained by the Contractor. The possibility of wage increases is one of the elements to be considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the basis for a claim against the City. Page 360 of 559 SLURRY SEAL OF LOCAL STREETS 17 Spec NO. 22-01 5. The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE. Commencing with contracts awarded or after April 1, 2015, all contractors and subcontractors must furnish electronic certified payroll records directly to the DLSE. 6. Travel and Subsistence Payments. Contractor shall make travel and subsistence payments to each workman needed to execute the work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880, Statutes of 1968). 7. Apprentices. Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Contractor and any subcontractor under him or her shall comply with the requirements of said sections in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste material, but shall maintain the same in a neat and orderly condition throughout the construction period. The Engineer shall have the right to determine what is or is not waste material or rubbish and the place and manner of disposal. On or before the completion of the work, the Contractor shall without charge therefore carefully clean out all pits, pipes, chambers or conduits and shall tear down and remove all temporary structures built by him or her and shall remove rubbish of all kind from any of the grounds which he or she has occupied and leave them in first class condition. 6-23. Guaranty. All work shall be guaranteed for a period of one year from the date of acceptance by the City. The Contractor shall promptly make all needed repairs arising out of defective materials, workmanship and equipment. The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the Contractor or his or her agent, the Contractor shall neglect to make or undertake with due diligence the aforesaid repairs, provided, however, that in case of an emergency where, in the opinion of the City delay would cause serious loss or damage, repairs may be made without notice being sent to the Contractor and the Contractor shall pay the costs thereof. Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractor shall furnish a Defective Material and Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be effective for a period of one (1) year after the completion and acceptance of the work. 6-24. Public Notification. The contractor shall be responsible for all public notification regarding construction work within the subject intersection, including detours, lane and street closures, hours of operations, and notification of affected commercial businesses if impacted by construction. For any business impacted by construction, the contractor shall provide adequate sized on-site signage indicating that businesses are open during construction for pedestrian traffic. Through street access from will be restricted to businesses and residents only during construction days. All proposed detours, closures and traffic control methods shall be submitted to the Engineer for approval prior to noticing the public. All public noticing shall be performed a minimum of one week prior to instituting traffic control, and lane or street closures. The tentative construction schedule shall be included in the public noticing, and the use of temporary traffic signalization of the intersection shall be noted all road closures, detour routes, and traffic control Page 361 of 559 SLURRY SEAL OF LOCAL STREETS 18 Spec NO. 22-01 including temporary lane closure plans shall be submitted by the Contractor to the City Engineer for approval prior to public noticing and use. SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY 7-01. Authority of the Engineer. All work done under this contract shall be done in a workmanlike manner and shall be performed to the reasonable satisfaction of the Engineer, who shall have general supervision of all work included hereunder. To prevent disputes and litigation, the Engineer (1) shall in all cases determine the amount, quality, acceptability and fitness of the several kinds of work and materials which are to be paid for under this contract, (2) shall decide all questions relative to the true construction, meaning and intent of the Special Provisions and Drawings, (3) shall decide all questions which may arise relative to the classifications and measurements of quantities and materials and the fulfillment of this contract and (4) shall have the power to reject or condemn all work or material which does not conform to the terms of this contract. his or her estimate and decision in all matters shall be a condition precedent to an appeal for arbitration, or the right of the Contractor to receive, demand, or claim any money or other compensation under this agreement and a condition precedent to any liability on the part of the City to the Contractor on account of this contract. Whenever the Engineer shall be unable to act, in consequence of absence or other cause, then such engineer as the Engineer or the City shall designate, shall perform any and all of the duties and be vested with any or all of the powers herein given to the Engineer. 7-02. Inspection. The City will provide engineering personnel for the inspection of the work. The Engineer and his or her representatives shall at all times have access to the work whenever it is in preparation or progress and the Contractor shall provide proper facilities for such access and inspection. If the Special Provisions, the Engineer's instruction, laws, ordinances, or any public authority require any work to be specially tested or approved, the Contractor shall give the Engineer timely notice of its readiness for inspection and, if the inspection is by an authority other than the Engineer, of the date fixed for such inspection. Inspections by the Engineer shall be promptly made at the source of supply where practicable. If any work shall be covered up without approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination and properly restored at the Contractor's expense. Re-examination of any work may be ordered by the Engineer and, if so ordered, the work must be uncovered by the Contractor. If such work is found to be in accordance with the contract documents, the City shall pay the cost of re-examination and replacement. If such work is not in accordance with the contract documents, the Contractor shall pay such cost. Properly authorized and accredited inspectors shall be considered to be the representatives of the City limited to the duties and powers entrusted to them. It will be their duty to inspect materials and workmanship of those portions of the work to which they are assigned, either individually or collectively, under instructions of the Engineer and to report any and all deviations from the Drawings, Special Provisions and other contract provisions which may come to their notice. Any inspector may be considered to have the right to order the work entrusted to his or her supervision stopped, if in his or her opinion such action becomes necessary, until the Engineer is notified and has determined and ordered that the work may proceed in due fulfillment of all contract requirements. 7-03. Surveys. NOT PART OF THIS PROJECT Contractor shall furnish all land surveys, establish all base lines and bench marks and make sufficient detailed surveys needed for working points, lines and elevations. The Contractor shall develop all slope stakes and batter boards. Contractor shall also develop all additional working points, lines and elevations as he or she may desire to facilitate his or her methods and sequence of construction. 7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which work will be performed by the Contractor under this contract. 7-05. Retention of Imperfect Work. If any portion of the work done or material furnished under this contract shall prove defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the same shall not be of sufficient magnitude or importance to make the work dangerous or undesirable, the Page 362 of 559 SLURRY SEAL OF LOCAL STREETS 19 Spec NO. 22-01 Engineer shall have the right and authority to retain such work instead of requiring the imperfect work to be removed and reconstructed, but he or she shall make such deductions therefor in the payments due or to become due the Contractor as may be just and reasonable. 7-06. Changes in the Work. The Engineer shall have the right, in writing, to order additions to, omissions from, or corrections, alterations and modifications in the line, grade, form, dimensions, plan, or kind or amount of work or materials herein contemplated, or any part thereof, either before or after the beginning of construction. However, the arithmetical sum of the cost to the City of additions and subtractions from the work under this contract shall not exceed 10 percent of original contract amount or $5,000, whichever is the greater, unless based upon a supplementary agreement to be made therefore. The order of such additions, omissions, corrections, alterations and modifications shall be in writing and signed by the Engineer and, in order, shall then be binding upon the Contractor. The Contractor shall proceed with the work as changed and the value of such change shall be determined as provided for in section 10-07 of these Special Provisions. Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which is necessarily affected by such alterations and is clearly the evident intention of the parties to this contract. 7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are intended to be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to these drawings, however, the Engineer shall furnish such additional drawings from time to time during the progress of the work as are necessary to make clear or to define in greater detail the intent of the Special Provisions and the contract drawings and the Contractor shall make his or her work conform to all such drawings. 7-08. Additional and Emergency Protection. Whenever, in the opinion of the Engineer, the Contractor has not taken sufficient precautions for the safety of the public or the protection of the works to be constructed under this contract, or of adjacent structures or property which may be injured by the processes of construction on account of such neglect and whenever, in the opinion of the Engineer, an emergency shall arise and immediate action shall be considered necessary in order to protect public or private, personal or property interest, then and in that event, the Engineer, with or without notice to the Contractor may provide suitable protection to the said interests by causing such work to be done and such material to be furnished as shall provide such protection as the Engineer may consider necessary and adequate. The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same shall not be paid on presentation of the bills therefor, then such costs shall be deducted from any amounts due or to become due the Contractor. The performance of such emergency work under the direction of the Engineer shall in no way relieve the Contractor from any damages which may occur during or after such precaution has been taken by the Engineer. 7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five (5) days written notice to the Contractor. The work shall be resumed by the Contractor within ten (10) days after the date fixed in the written notice from the City to the Contractor so to do. The City shall reimburse the Contractor for expense incurred by the Contractor in connection with the work under this contract as a result of such suspension. If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give notice in writing to the Contractor to resume work at a date within ten (10) days of the date fixed in the written notice to suspend, then the Contractor may abandon that portion of the work so suspended and he or she will be entitled to the estimates and payments for all work done on the portions so abandoned, if any, plus 5 percent of the value of the work so abandoned, to compensate for loss of overhead, plant expense and anticipated profit. 7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she should make a general assignment for the benefit of his or her creditors, or if a receiver should be appointed on account of his or her insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided, to supply sufficient properly skilled workmen or proper materials, or if he or she should fail to make prompt payments to subcontractors or for material or labor, or persistently Page 363 of 559 SLURRY SEAL OF LOCAL STREETS 20 Spec NO. 22-01 disregard laws, ordinances or the instructions of the Engineer, or otherwise be guilty of a substantial violation of any provision of the contract, then the City, upon the certificate of the Engineer that sufficient cause exists to justify such action, may, without prejudice to any other right or remedy and after giving the Contractor seven days written notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools and appliances and finish the work by whatever method the City may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract price shall exceed the expense of finishing the work, including compensation for additional managerial and administrative services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided and the damage incurred through the Contractor's default, shall be certified by the Engineer. 7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed or partially completed portions of the work, notwithstanding the time for completing the entire work or such portions which may not have expired; but such taking possession and using shall not be deemed an acceptance of any work not completed in accordance with the contract documents. If such prior use increases the cost of or delays the work, the Contractor shall be entitled to such extra compensation, or extension of time or both, as the Engineer may determine. SECTION 8. WORKMANSHIP, MATERIALS and EQUIPMENT 8-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or approved. Work shall be done and completed in a thorough and workmanlike manner. 8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the Contractor shall furnish materials or manufactured articles or shall do work for which no detailed specifications are set forth, the materials or manufactured articles shall be of the best grade in quality and workmanship obtainable in the market from firms of established good reputation, or, if not ordinarily carried in stock, shall conform to the usual standards for first-class materials or articles of the kind required, with due consideration of the use to which they are to be put. In general, the work performed shall be in full conformity and harmony with the intent to secure the best standard of construction and equipment of the work as a whole or in part. 8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered as used for the purpose of describing the material or equipment desired and shall be considered as followed by the words "or approved equal". The Contractor may offer any material or equipment which shall be equal in every respect to that specified, provided that written approval first is obtained from the Engineer. 8-04. Source of Materials. Price, fitness and quality being equal, preference shall be given by the Contractor for supplies grown, manufactured or produced in the State of California and, next, for such products partially produced in this State in accordance with Government Code Section 4332. 8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness for the work. They shall be so located and disposed that prompt and proper inspection thereof may be made. 8-06. Drawings, Samples and Tests. As soon as possible after execution of the contract, the Contractor shall submit to the Engineer, in quintuplicate, sufficient information including, if necessary, assembly and detail drawings to demonstrate fully that the equipment and materials to be furnished comply with the provisions and intent of these Special Provisions and Drawings. If the information thus submitted indicates the equipment or materials is acceptable, the Engineer will return one copy stamped with his or her approval; otherwise, one copy will be returned with an explanation of why the equipment or material is unsatisfactory. The Contractor shall have no claims for damages or for extension of time on account of any delay due to the revision of drawings or rejection of material. Fabrication or other work performed in advance of approval shall be done entirely at the Contractor's risk. After approval of equipment or material, the Contractor shall not deviate in any way from the design and specifications given without the written consent of the Engineer. Page 364 of 559 SLURRY SEAL OF LOCAL STREETS 21 Spec NO. 22-01 When requested by the Engineer, a sample or test specimens of the materials to be used or offered for use in connection with the work shall be prepared at the expense of the Contractor and furnished by him or her in such quantities and sizes as may be required for proper examination and tests, with all freight charges prepaid and with information as to their sources. All samples shall be submitted before shipment and in ample time to permit the making of proper tests, analyses, or examination before the time at which it is desired to incorporate the material into the work. All tests of materials furnished by the Contractor shall be made by the Engineer. Samples shall be secured and tested whenever necessary to determine the quality of the material. SECTION 9. PROSECUTION OF WORK 9-01. Equipment and Methods. The work under this contract shall be prosecuted with all materials, tools, machinery, apparatus and labor and by such methods as are necessary to the complete execution of everything described, shown, or reasonably implied. If at any time before the beginning or during the progress of the work, any part of the Contractor's plant or equipment, or any of his or her methods of execution of the work, appear to the Engineer to be unsafe, inefficient, or inadequate to insure the required quality or the rate of progress of the work, he or she may order the Contractor to increase or improve his or her facilities or methods and the Contractor shall comply promptly with such orders; but, neither compliance with such orders nor failure of the Engineer to issue such orders shall relieve the Contractor from his or her obligation to secure the degree of safety, the quality of the work and the rate of progress required of the Contractor. The Contractor alone shall be responsible for the safety, adequacy and efficiency of his or her plant, equipment and methods. 9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall complete and make ready for full use all portions of the project made the subject of this contract within the time set forth in the agreement bound herewith. ALL ROADWAY GRINDING AND PAVING FOR THIS PROJECT MUST BE COMPLETED BETWEEN THE DATES OF JULY 28TH THRU AUGUST 22, 2022 while schools are on summer break. 9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays which might have been avoided by the exercise of care, prudence, foresight and diligence on the part of the Contractor. The City will consider as avoidable delays within the meaning of this contract (1) delays in the prosecution of parts of the work, which may in themselves be unavoidable, but do not necessarily prevent or delay the prosecution of other parts of the work nor the completion of the whole work within the time herein specified, (2) reasonable loss of time resulting from the necessity of submitting plans to the Engineer for approval and from the making of surveys, measurements, inspections, and testing and (3) such interruptions as may occur in the prosecution of the work on account of the reasonable interference of other contractors employed by the City which do not necessarily prevent the completion of the whole work within the time herein specified. 9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this contract shall include all delays which may result, through cause beyond the control of the Contractor and which he or she could not have provided against by the exercise of care, prudence, foresight and diligence. Orders issued by the City changing the amount of work to be done, the quantity of material to be furnished or the manner in which the work is to be prosecuted and unforeseen delays in the completion of the work of other contractors under contract with the City will be considered unavoidable delays, so far as they necessarily interfere with the Contractor's completion of the whole of the work. Delays due to normally adverse weather conditions will not be regarded as unavoidable delays. However, truly abnormal amounts of rainfall, temperatures or other weather conditions for the location of the work and time of year may be considered as unavoidable delays if those conditions necessarily cause a delay in the completion of the work. 9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in any event, immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay, he or she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause, in order that the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if this cannot be done, may determine whether the delay is to be considered avoidable or unavoidable, how long it continues and to what extent the prosecution and completion of the work are to be delayed thereby. Page 365 of 559 SLURRY SEAL OF LOCAL STREETS 22 Spec NO. 22-01 9-06. Extension of Time. Should any delays occur which the Engineer may consider unavoidable, as herein defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages for delay shall not be charged against the Contractor by the City during an extension of time granted because of unavoidable delay or delays. Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice delivered to the Engineer within 15 days of the occurrence of the event giving rise to the claim. Failure to file said written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim and all supporting data must be delivered to the Engineer within 45 days of the occurrence unless the Engineer specifies in writing a longer period. All claims for a time extension must be approved by the Engineer and incorporated into a written change order. 9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while these conditions remain, unless, by special means or precautions approved by the Engineer, the Contractor shall be able to overcome them. The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents him or her from placing concrete forms or placing and finishing concrete or asphalt concrete. Such unfavorable weather day is defined as a rain day where precipitation prevents the contractor from performing the work more than four (4) continuous hours within the authorized work period or a temperature day where the ambient temperature is below that specified for the placement of materials associated with the controlling work item for more than four (4) continuous work hours of the authorized work period. 9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7 a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and protection of work already performed, or except in cases of absolute necessity and in any case only with the permission of the Engineer. It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she first obtains the written permission of the Engineer and that such permission may be revoked at any time by the Engineer if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to justify inspection of the work. 9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him or her in the performance of the work under this contract, unless paying compensation for all hours worked in excess of eight (8) hours per day at not less than 1½ times the basic rate of pay. The Contractor shall forfeit to the City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to 1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts amendatory thereof. SECTION 10. PAYMENT 10-01. Certification by Engineer. All payments under this contract shall be made upon the presentation of certificates in writing from the Engineer and shall show that the work covered by the payments has been done and the payments thereof are due in accordance with this contract. 10-02. Progress Estimates and Payment. The Engineer shall, within the first seven (7) days of each month, make an estimate of the value of the work performed in accordance with this contract during the previous calendar month. The first estimate shall be of the value of the work satisfactorily completed in place and meeting the requirements of the contract. And every subsequent estimate, except the final estimate, shall be of the value of the work Page 366 of 559 SLURRY SEAL OF LOCAL STREETS 23 Spec NO. 22-01 satisfactorily completed in place since the last preceding estimate was made; provided, however, that should the Contractor fail to adhere to the program of completion fixed in this contract, the Engineer shall deduct from the next and all subsequent estimates the full calculated accruing amount of the liquidated damages to the date of said estimate, until such time as the compliance with the program has been restored. The estimate shall be signed by the Engineer and, after approval, the City shall pay or cause to be paid to the Contractor in the manner provided by law, an amount equal to 95 percent of the estimated value of the work satisfactorily performed and complete in place. 10-03. Substitution of Securities. 1. At such times that Pubic Contract Code Section 22300 is in effect Contractor may propose the substitution of securities of at least equal market value for any moneys to be withheld to ensure performance under the Contract. Market value shall be determined as of the day prior to the date such substitution is to take place. Such substitution shall be made at the request and expense of the Contractor. The securities shall be one or more of the following types: (a) Bonds or interest-bearing notes or obligations of the United States, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. (b) Bonds or interest-bearing notes on obligations that are guaranteed as to principal and interest by a federal agency of the United States. (c) Bonds of the State of California, or those for which the faith and credit of the State of California are pledged for the payment of principal and interest. (d) Bonds or warrants, including, but not limited to, revenue warrants, of any county, city, metropolitan water district, California water district, California water storage district, irrigation district in the State of California, municipal utility district, or school district of the State of California, which are rated by Moody's or Standard and Poor as A or better. (e) Bonds, consolidated bonds, collateral trust debentures, consolidated debentures, or other obligations issued by federal land banks or federal intermediate credit banks established under the Federal Farm Loan Act, as amended; debentures and consolidated debentures issued by the Central Bank for Cooperatives and banks for cooperatives established under the Farm Credit Act of 1933, as amended; bonds, or debentures of the Federal Home Loan Bank Board established under the Federal Home Loan Bank Act; and stock, bonds, debentures and other obligations of the Federal National Mortgage Association established under the National Housing Act as amended and bonds of any Federal Home Loan Mortgage Corporation. (f) Commercial paper of "prime" quality as defined by a nationally recognized organization which rates such securities. Eligible paper is further limited to issuing corporations: (1) organized and operating within the United States; (2) having total assets in excess of five hundred million dollars ($500,000,000); and (3) approved by the Pooled Money Investment Board of the State of California. Purchases of eligible commercial paper may not exceed 180 days' maturity, nor represent more than 10 percent of the outstanding paper of an issuing corporation. (g) Bills of exchange or time drafts on and accepted by a commercial bank, otherwise known as banker’s acceptances, which are eligible for purchase by the Federal Reserve System. (h) Certificates of deposits issued by a nationally or state-chartered bank or savings and loan association. (i) The portion of bank loans and obligations guaranteed by the United States Small Business Administration or the United States Farmers Home Administration. (j) Student loan notes insured under the Guaranteed Student Loan Program established pursuant to the Higher Education Act of 1965, as amended (20 U.S.C. 1001, et seq.) and eligible for resale to the Page 367 of 559 SLURRY SEAL OF LOCAL STREETS 24 Spec NO. 22-01 Student Loan Marketing Association established pursuant to Section 133 of the Education Amendments of 1972, as amended (20 U.S.C. 1087-2). (k) Obligations issued, assumed or guaranteed by International Bank for Reconstruction and Development, the Inter-American Development Bank, the Asian Development Bank, or the Government Development Bank of Puerto Rico. (l) Bonds, debentures and notes issued by corporations organized and operating within the United States. Such securities eligible for substitution shall be within the top three ratings of a nationally recognized rating service. 2. The securities shall be deposited with City or with any commercial bank as escrow agent, who shall arrange for transfer of such securities to the Contractor upon satisfactory completion of the contract. Any interest accrued or paid on such securities shall belong to the Contractor and shall be paid upon satisfactory completion of the contract. The market value of the securities deposited shall at all times be maintained in an amount at least equal, in the sole judgment of City, to the moneys to be withheld pursuant to the Contract Documents to ensure performance of the Contract. In order to comply with this condition, Contractor shall deposit additional securities as necessary upon request by City or the escrow agent. 3. Upon acceptance of any Proposal that includes substituting securities for amounts withheld to ensure performance, a separate escrow agreement satisfactory in form and substance to City shall be prepared and executed by City, the Contractor and the escrow agent, which may be City. The escrow agreement shall specify, among other matters, value of securities to be deposited; procedures for valuing the securities and for adding or withdrawing securities to maintain the market value of the deposited securities at least equal to the amount of moneys which would otherwise be withheld; the terms and conditions of conversion to cash in case of the default by the Contractor; and terms, conditions and procedure for termination of the escrow. City shall have no obligation to enter any such Agreement that does not provide the City with the unilateral right to convert securities to cash and to gain immediate possession of the cash. 10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the whole shall have been completed satisfactorily. The Contractor shall notify the Engineer, in writing, of the completion of the work, whereupon the Engineer shall promptly, by personal inspection, satisfy himself as to the actual completion of the work in accordance with the terms of the contract and shall thereupon recommend acceptance by the City Council. 10-05. Final Estimate and Payment. The Engineer shall, as soon as practicable after the final acceptance of the work done under this contract, make a final estimate of the amount of work done thereunder and the value thereof. Such final estimate shall be signed by the Engineer, and after approval, the City shall pay or cause to be paid to the Contractor, in the manner provided by law, the entire sum so found to be due hereunder, after deducting therefrom all previous payments and such other lawful amounts as the terms of this contract prescribe. In no case will final payment be made in less than thirty-five (35) days after the filing of the notice of completion with the County Recorder. 10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed, through fault of the City beyond the time stipulated, such delay shall not constitute a breach of contract or be the basis for a claim for damages, but the City shall pay the Contractor interest on the amount of the payment at the rate of 6 percent per annum for the period of such delay. The terms for which interest will be paid shall be reckoned, in the case of any monthly or progress payment, from the twentieth day of the month next succeeding the month in which the work was performed to the date of payment of the estimate; and in the case of the final estimate, from the forty-fifth day after acceptance to the date of payment of the final estimate. The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as evidenced by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the Page 368 of 559 SLURRY SEAL OF LOCAL STREETS 25 Spec NO. 22-01 amount thereof, as determined by the City, shall be added to a succeeding payment. If the interest shall become due on the final payment, it shall be paid on a supplementary voucher to interest or any sum or sums which, by the terms of this contract, the City is authorized to reserve or retain. 10-07. Extra Work and Work Omitted. Whenever corrections, alterations, or modifications of the work under this contract ordered by the Engineer and approved by the City increase the amount of work to be done, such added work shall be known as "extra work"; and when such corrections, alterations, or modifications decrease the amount of work to be done, such subtracted work shall be known as "work omitted". When the Contractor considers that any changes ordered involve extra work, he or she shall immediately notify the Engineer in writing and subsequently keep him or her informed as to when and where extra work is to be performed and shall make claim for compensation therefor each month not later than the first day of the month following that in which the work claimed to be extra work was performed and he or she shall submit a daily complete statement of materials and labor used and expenses incurred on account of extra work performed, showing allocation of all materials, labor and expenses. All such claims shall state the date of the Engineer's written order and the date of approval by the City authorizing the work on account of which claim is made. Unless such notification is made in writing within the time specified and unless complete statements of materials used and expenses incurred on account of such extra work are furnished as above required, the Contractor shall not be entitled to payment on account of extra work and Contractor shall be deemed to have waived the right to make any future claims for compensation for such extra work. When changes decrease the amount of work to be done, they shall not constitute a claim for damages on account of anticipated profits on the work that may be omitted. 10-08. Compensation for Extra Work or Work Omitted. Whenever corrections, additions, or modifications in the work under this contract change the amount of work to be done or the amount of compensation due the Contractor, excepting increases or decreases in contract items having unit contract prices for each measurable quantity installed in place, and such changes have been ordered in writing by the Engineer and approved by the City prior to the Contractor performing the extra work, then a price may be agreed upon. Failing such an agreement in price, the Contractor shall be compensated for performing extra work pursuant to the provisions of Section 4-1.03 D, “Extra Work", and Section 9-1.03,"Force Account Payment" of the Standard Specifications. This method of determining the price of work shall not apply to the performance of any work which is required or reasonably implied to be performed or furnished under this contract. 10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the period of such extension, except that the cost of final unavoidable delays shall not be included in such charges. 10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence and that, in case all the work is not completed before or upon the expiration of the time limit as set forth, damage, other than those cost items identified in section 10-09, will be sustained by the City and that it is and will be impracticable to determine the actual amount of damage by reason of such delay; and it is therefore agreed that the Contractor will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar days delay beyond the time prescribed. SECTION 11. MISCELLANEOUS Page 369 of 559 SLURRY SEAL OF LOCAL STREETS 26 Spec NO. 22-01 11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice, it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the notice. If mailed, the notice shall be deemed received on the date of delivery stated in the return receipt. 11-02. Computation of Time. When any period of time is referred to in the Contract Documents by days, it shall be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be omitted from the computation. 11-03. Claims Procedure Required by Public Contract Code Section 9204. This section shall apply to any claim by the Contractor arising in connection with this project in accordance with Public Contract Code Section 9204. a. For purposes of this section "Claim" means a separate demand by the Contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following: (A) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by the City under this contract. (B) Payment by the City of money or damages arising from work done by, or on behalf of, the Contractor pursuant to this contract and payment for which is not otherwise expressly provided or to which the Contractor is not otherwise entitled. (C) Payment of an amount that is disputed by the City. (1) (A) Upon receipt of a claim pursuant to this section, the City shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, a public entity and the contractor may, by mutual agreement, extend the time period provided in this subdivision. (B) The Contractor shall furnish reasonable documentation to support the claim. (C) If the City needs approval from its governing body to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the City shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion. (D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement. If the City fails to issue a written statement, paragraph (3) shall apply. (2) (A) If the Contractor disputes the City's written response, or if the City fails to respond to a claim issued pursuant to this section within the time prescribed, the Contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute. (B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the City shall provide the claimant a written statement Page 370 of 559 SLURRY SEAL OF LOCAL STREETS 27 Spec NO. 22-01 identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the City and the Contractor sharing the associated costs equally. The City and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section. (C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section. (D) Unless otherwise agreed to in writing by the City and the Contractor, the mediation conducted pursuant to this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after litigation has been commenced. (3) Failure by the City to respond to a claim from the Contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity's failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the Contractor. (4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum. (5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privacy of contract does not exist, the Contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the Contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the Contractor shall notify the subcontractor in writing as to whether the Contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so. c. A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) the City may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section. 11-04. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to the enforcement or interpretation of this contract, arising out of Contractor's performance or relating in any way to the work shall be brought in Mendocino County and that venue will lie in Mendocino County. Except as otherwise expressly provided by law, the parties waive any objections they might otherwise have to the propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall govern any such litigation. The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder to the parties hereto and, in particular but without limitation, the warranties, guaranties and obligations imposed upon the Contractor and all of the rights and remedies available to the City thereunder, shall be in addition to and shall not be construed in any way as a limitation of, any rights and remedies available to any or Page 371 of 559 SLURRY SEAL OF LOCAL STREETS 28 Spec NO. 22-01 all of them which are otherwise imposed or available by law or contract, by special warranty or guaranty, or by other provisions of the contract documents and the provisions of this paragraph shall be as effective as if repeated specifically in the contract documents in connection with each particular duty, obligation, right and remedy to which they apply. All warranties and guaranties made in the contract document shall survive final payment and termination or completion of this contract. The City disclaims an express or implied warranty that the plans and specifications identify all site conditions that could affect the time or cost to complete the Work. 11-05. Waiver. The Contractor shall strictly comply with all notices and other contract requirements. Waiver by the City of any failure of the Contractor to comply with any term of the contract, including the notice provisions, shall not be deemed a waiver of a subsequent breach. Page 372 of 559 SLURRY SEAL OF LOCAL STREETS 29 Spec NO. 22-01 TECHNICAL SPECIFICATIONS SECTION 12. GENERAL INFORMATION 12-01. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections covering the various phases of work as follows: Section No. Title 12 General Information 13 Construction Details 14 Exclusions from General Conditions 15 Amendments to General Conditions 12-02. Arrangement of Plans. The Plans consist of (3) sheets numbered 1 through 3 and they are hereby made a part of the Contract Documents. 12-03. Business Licenses. The Contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License prior to the start of any portion of the work. 12-04. Permits. The Contractor shall obtain and pay for all permits required to complete this work except the required encroachment permit. The Contractor shall obtain an encroachment permit from the Public Works Department at no cost prior to the start of the Work. The encroachment permit will not be issued until the Contract Agreement and bonds have been executed, submitted, and accepted by the City and all insurance endorsements have been submitted to and accepted by the City’s Risk Manager. 12-05. Standard Specifications and Standard Plans. The Standard Specifications and Standard Plans of the California State Department of Transportation, 2015, are hereby made a part of these Technical Specifications, and are hereinafter referred to as "Standard Specifications" and "Standard Plans." Whenever the following terms are used in the Standard Specifications and the Standard Plans, they shall be understood to mean and refer to the following: Department or Department of Transportation - The City Council. Director of Public Works - The City of Ukiah Director of Public Works/City Engineer. Engineer - The Engineer, designated by the Director of Public Works, acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties entrusted to them. Laboratory - The designated laboratory authorized by the City of Ukiah to test materials and work involved in the contract. State - The City of Ukiah Other terms appearing in the California Standard Specifications and the California Standard Plans shall have the intent and meaning specified in Section I, Definition of Terms of the California Standard Specifications. In case of discrepancy between the contract documents, the order of precedence from the highest to lowest is as follows: 1. City Special Provisions (Technical Specifications) 2. City Project Plans 3. City Standard Plans and Details 4. California Standard Plans 5. California Standard Specifications 12-06. Temporary Facilities. All temporary facilities are the responsibility of the Contractor and the removal of said facilities shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all damages to existing facilities which are a result of the installation and removal of the Contractor’s temporary facilities. 12-07. Public Convenience and Safety. The Contractor shall conduct operations so as to cause the least possible obstruction and inconvenience to public traffic. The Contractor shall, at his or her expense, furnish such flag persons and furnish, erect, construct and maintain such fences, barriers, lights, signs, detours, pedestrian walkways, driveway ramps and bridging as may be necessary to give adequate warning to the public that work is in progress and that dangerous conditions exist, to provide access to abutting properties and to permit the flow of pedestrian and vehicular traffic to safely and expeditiously pass through the work. The Contractor shall post notice(s) at the job sites a minimum of 72 hours in advance of working at the site, indicating the date and times that street parking will be prohibited. This notice shall be placed in obvious locations and be spaced no further than 250 feet apart along the length of the project site and on each side of the affected street. The Contractor shall also provide and place door hangers at all houses adjacent to working Page 373 of 559 SLURRY SEAL OF LOCAL STREETS 30 Spec NO. 22-01 area. The door hanger notification shall be in writing and it shall be submitted to the Engineer for approval a minimum of 5 working days prior to the proposed public notification. Full cost for “Public Convenience and Safety” shall be considered as included in the various items of work and no additional compensation will be made. 12-08. Maintaining Traffic. Attention is directed to Section 7-1.08, "Public Convenience," 7-1.09, "Public Safety," 7-1.092, "Lane Closure," and 7-1.095, "Flagging Costs," of the California Standard Specifications. Streets shall be open to through vehicular traffic during non-working hours. All public traffic shall be permitted to pass through the work with as little inconvenience and delay as possible. Full costs for "Maintaining Traffic", including "Flagging Costs", shall be considered as included in the various items of work and no additional compensation will be made. Street Closures shall conform to the provisions in the section of these Special Provisions entitled “Traffic Control System for Street Closure.” When leaving a work area and entering a roadway carrying public traffic, the Contractor’s equipment, whether empty or loaded, shall in all cases yield to public traffic. The full width of the traveled way shall be opened for use by public traffic on Saturdays, Sundays, and designated City holidays, after 3:00 p.m. Fridays and the day preceding designated City holidays, and when construction operations are not actively in progress. Designated City holidays are: January 1st, the third Monday in January, the third Monday in February, the last Monday in May, July 4th, the first Monday in September, the second Monday in October, the second Monday in November, Thanksgiving Day, the day following Thanksgiving Day, December 24th, December 25th, December 30th, December 31st. When a designated City holiday falls on a Sunday, the following Monday shall be a designated City holiday. When a designated City holiday falls on a Saturday, the preceding Friday shall be a designated City holiday. Minor deviations from the requirements of this section concerning hours of work which do not significantly change the cost of the work may be permitted upon the written request of the Contractor if in the opinion of the Engineer public traffic will be better served and the work expedited. Such deviations shall not be adopted until the Engineer has indicated his written approval. All other modifications will be made by contract change order. The fences, temporary railing (Type K), barricades, lights, signs, and other devices furnished and installed by the Contractor, at his expense, to conform to the provisions in said Section 7-1.09, and in addition to any construction area traffic control devices for which payment is provided for elsewhere in the specifications. Payment. Full costs for “Maintaining Traffic”, including “Flagging Costs” shall be considered as part of the lump sum payment for Traffic Control System and no additional compensation will be made. 12-09. Traffic Control System for Street Closure. A traffic control system shall consist of closing streets in accordance with the Caltrans Manual of Traffic Controls for Construction and Maintenance Work Zones, the provisions of Section 12, “Construction Area Traffic Control Devices,” of the Standard Specifications, and provisions under “Maintaining Traffic” elsewhere in these Special Provisions. The provisions in this section will not relieve the Contractor of their responsibilities that may be necessary to comply with the provisions in Section 12-08, “Public Safety”, of the Standard Specifications. The base material of construction area signs may be plywood in City Right-of-Way, but shall not be plywood in the State Right-of Way. The contractor shall develop and submit to the Engineer for approval a Traffic Control Plan a minimum of one week before beginning construction. The Traffic Control Plan shall show the planned method of traffic control during construction. The following information shall be included in the Traffic Control Plan: Sequencing of construction Street layout, with street names and direction of flow Location and types of construction area signs (including pedestrian notification) Locations of barriers or other traffic control devices Location of flaggers Page 374 of 559 SLURRY SEAL OF LOCAL STREETS 31 Spec NO. 22-01 A contingency plan for how to handle emergency vehicles The Contractor shall not begin construction at the site until the Traffic Control Plan is reviewed and approved by the Engineer. The City reserves the right to delay the contractor’s operations until such time that a Traffic Control Plan has been reviewed and approved by the Engineer. If any component in the traffic control system is damaged, displaced, or ceases to operate or function as specified, from any cause, during the progress of the work, the Contractor shall immediately repair said component to its original condition or replace said component and shall restore the component to its original location. When street closures are made for work periods only, at the end of each work period, all components of the traffic control system shall be removed from the traveled way and shoulder. If the contractor so elects, said components may be stored at select central locations, approved by the Engineer, within the limits of the street right-of-way. Payment. The contract lump sum price paid for traffic control shall include full compensation for furnishing a Traffic Control Plan, furnishing all labor, materials (including signs), tools, equipment, and incidentals and for doing all the work involved in placing, removing, storing, maintaining and moving to new locations, replacing, and disposing of the components of the traffic control system as shown on the plans, as specified in the Standard Specifications and these Special Provisions, and as directed by the Engineer. 12-10. Stream Pollution. The Contractor shall exercise precaution to limit the muddying or silting of live streams and drainage channels to the maximum extent practicable, and the Contractor's attention is called to the fact that the terms of this contract do not relieve him or her of responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code or other applicable statutes relating to pollution prevention or abatement. The Contractor’s attention is also directed to Section 7-1.01G, “Water Pollution,” of the Standard Specifications and to Section 13, “Water Pollution Control”, of the Construction Details Section concerning the requirement for submittal to the Engineer for approval a written program for the control of pollution to adjacent drainage courses during the construction of the project. Said written program shall include the erosion control provisions required by Section 13, “Temporary Erosion Control”, of these Construction Details.” 12-11. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work performed under this contract for a period of one year from the date of final acceptance. The Contractor shall replace promptly and at his own expense any materials and/or workmanship that are faulty or defective during this warranty period. 12-12. Utilities. The owner will not arrange water, sewer or electrical services for construction. It is the Contractor's sole responsibility to arrange such services as necessary with the applicable utility provider(s). 12-13. Dust Control. (STREET SWEEPER PROVIDED BY CONTRACTOR) Dust control shall conform to the provisions of Section 10 of the Standard Specifications. Full compensation for dust control shall be considered as included in the prices paid for the various contract items and no additional compensation will be made therefore. This includes the application of water for the purpose of controlling dust caused by public traffic within the project area. The Contractor may at his option use dust palliative in accordance with the provisions of Section 18, “Dust Palliative’” of the Standard Specifications except that the full compensation for applying dust palliative shall be considered as included in the prices paid for the various contract items of work and no additional compensation will be made therefore. Unpaved access roads, parking areas for construction equipment and construction employee vehicles, staging areas, and storage areas shall be paved or shall receive the application of either water twice daily or non-toxic soil stabilizers. All paved access roads, parking areas, staging areas, storage areas, and public roads impacted by the work of the project shall be swept daily with street sweepers equipped with water spray to remove soil materials that have been deposited on these surfaces by reason of the work. The Contractor shall enclose, cover, or water twice daily or apply non-toxic soil stabilizers or install erosion control blankets to or on exposed stockpiles, embankment slopes, and cut slopes. Traffic speeds on unpaved surfaces shall be limited to a maximum speed of 15 mph Page 375 of 559 SLURRY SEAL OF LOCAL STREETS 32 Spec NO. 22-01 12-14. Noise Control. The Contractor’s attention is directed to the provisions of section 7.1.01I, “Sound Control Requirements", of the Standard Specifications and Section 9.08, Saturday, Sunday, Holiday, and Night Work, of these General Conditions concerning the control of noise emissions and authorized work hours and days. Between 7:00 a.m. and 7:00 p.m., noise from Contractor’s operations shall not exceed limits established by applicable laws or regulations and in no event shall exceed 86 dB at a distance of 50 feet from the noise source. The City shall provide a Noise Disturbance Coordinator who shall be responsible for acting on any local complaints concerning the construction noise being generated by reason of the work of the project. The Contractor shall conspicuously post a telephone number for the Noise Disturbance Coordinator at the construction site and he shall include it in the construction schedule notice to be provided to the residents. The Noise Disturbance Coordinator shall investigate the noise complaint allegations and shall require the Contractor to implement reasonable measures to mitigate the noise level in accordance with the requirements of these General Conditions and of the Standard Specifications. The Contractor shall locate all stationary noise generating construction equipment such as air compressors and generators as far as practical from the nearby residences and other noise sensitive land uses. The noise source shall be acoustically shielded when practical. The Contractor shall prohibit unnecessary idling of internal combustion engines. 12-15. Watering. The application of water and the developing of a water supply shall be performed in accordance with the provisions of Section 17, “Watering,” of the Standard Specifications except as modified by these Special Provisions. Full compensation for applying water where called for or as directed by the Engineer and for developing the water supply shall be considered as included in the prices paid for the various contract items and no additional compensation will be made therefore. The Contractor is advised that water may be obtained from fire hydrants within the project area under permit with the City’s Public Works Department and upon the payment of a meter deposit. Permit application and inquiry as to the water usage fees are to be made at the City of Ukiah, 300 Seminary Avenue, phone (707) 463-6228. 12-16. Preconstruction Conference. A preconstruction conference will be held before any work will be allowed to commence. This meeting will cover inspection, work schedule, and among other items, the responsibilities and procedures of each of the interested parties to assure that the project will be completed in accordance with the contract documents. 12-17. Progress Schedule. Progress schedules will be required for this contract and shall conform to the provisions in Section 8-1.04, "Progress Schedule," of the Standard Specifications. 12-18. Safety Requirements. The Contractor shall comply with all pertinent provisions of the Department of Labor "Safety and Health Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or modifications thereto, in effect during construction of this project. Page 376 of 559 SLURRY SEAL OF LOCAL STREETS 33 Spec NO. 22-01 SECTION 13 ‐ CONSTRUCTION DETAILS 13-01. Location and Scope of Work. STREET NAME FROM TO N. Barnes St. Park Blvd N. Side W. Standley St. N. Barnes St. S. Side W. Standley St. N. Side W. Perkins St. N. Barnes St. S. Side W. Perkins St. N. Side W. Church St. Church St. (X2 = TYPE 2, TYPE 3) E. Side Hortense St. Dora St. Cypress Ave. E. Side Live Oak Ave W. Side Hazel Ave Cypress Ave. E Side N. Spring St. W. Side N. Bush St. Dominican Way Maple Ave. End Dora Ave. E. Side Live Oak Ave W. Side Hazel Ave. Dora Ave. E. Side Hazel Ave. W Side N. Spring St. Dora Ave. E Side N. Spring St. N. Side Grove Ave. Evans St. N State St. End Fairway Ave. Maple Ave. End Ford St. (X2 = TYPE 2, TYPE 3) State St. Orchard Ave. St. Francis Ct. Maple Ave. End Gibson St. W. Side Pine St. N Bush St. Hamilton St. Clara Ave. Hospital Dr. Hazel Ave. N. Side Cypress Ave. N. Side Dora Ave Hazel Ave. S. Side Dora Ave. N. Side Grove Ave. Hazel Ave. S. Side Grove Ave. N. Side Walnut Helen Ave. Mendocino Ave End W. Henry St. N. Dora St. State St. N. Highland Ave. W. Standley St. N. Side Perkins St. N. Hope St. N. Side W Church St. S. Side W Perkins St. N. Hope St. N. Side W. Perkins St. S. Side W. Standley St. N. Hope St. N. Side W. Standley St. Smith St. N. Hortense St. S. Side W. Standley St. N. Side W. Perkins St. N. Hortense St. S. Side W. Perkins St. N. Side W. Church St. Live Oak Ave. Wanut Ave.(TO NEW PORTION)End Maple Ave. Valley View Dr. W. Side Live Oak Ave. Maple Ave. E. Side Live Oak Ave End Mason St. Clara Ave E Perkins St. Myron Pl Ford St. End N. Oak St. (X2 = TYPE 2) Low Gap Rd N. Side Scott St. N. Oak St. (X2 = TYPE 2) S. Side Scott St. N Side W. Henry St. N. Oak St. (X2 = TYPE 2) S. Side W. Henry St. N Side W. Smith St. N. Oak St. (X2 = TYPE 2) S. Side W. Smith St. N. Side W. Standley St. N. Oak St. (X2 = TYPE 2) S. Side W. Standley St. N. Side W. Perkins St. Page 377 of 559 SLURRY SEAL OF LOCAL STREETS 34 Spec NO. 22-01 STREET NAME FROM TO N. Oak St. (X2 = TYPE 2) S Side W. Perkins St. N Side W. Church St. Orr St. Bridge Ford St. Park Place Park Blvd End Park Ct. Park Place End N. Pine St. S. Side Scott St. S. Side Grove Ave. Ruddock Ave. N School St N Oak St. Sidnie St. Ford St. Clara Ave. W. Standley St. W. Standley Ct. End (West Side) W. Standley St. W. Standley Ct. W. Side N. Barnes St. W. Standley St. W. Side N. Barnes St. W. Side Dora St. W. Standley St. E. Side Dora St. W. Side N. School St. W. Standley St. E. Side N. Main St. W. Side Mason St. W. Smith St. (X2 = TYPE 2, TYPE 3) N. Barnes St. W. Side N. Spring St. W. Smith St. E. Side N. Dora St. W. Side N. School St. W. Smith St. E. Side School St. New Section of Smith St. E. Smith St. E. Side N. Main St. 40 ft. East of N. Main St. E. Smith St. W. Main St. To new section before State St. N. Spring St. Cypress Ave. N. Side Dora Ave. N. Spring St. S. Side Dora Ave. N. Side Grove Ave. N. Spring St. S. Side W. Perkins St. N. Side Church St. Todd Road N Barnes St. Walnut Ave Wabash Ave S. State St. S. Dora St. Willow Ave N. Dora St. E. Side N. Spring St. Willow Ave W. Side N. Spring St. End of Willow Ave. The Contractor should familiarize himself with the local conditions of the project site. Failure to do so will in no way relieve him of the responsibility for performing any of the work or operations required as a part of this contract. Further information regarding the work or these specifications can be obtained from Mary Horger at (707) 463-6233. 13-02. Existing Highway Facilities. NOT PART OF THIS PROJECT The work performed in connection with various existing highway facilities shall conform to the provisions in Section 15 of the Standard Specifications and these Special Provisions. All existing highway facilities to be removed shall be disposed of at locations outside the highway right-of-way. Such disposal shall conform to the provisions in Section 7-1.13, “Disposal of Material outside the Highway Right-of-Way.” Payment. Full compensation for complying with this section of the Special Provisions shall be considered as included in the prices paid for the various contract items of work, and no additional compensation will be allowed therefore. 13-03. Preservation of Property. The contractor shall conform to the provisions of Section 7-1.11, “Preservation of Property” of the Standard Specifications and to these Special Provisions. All costs to the Contractor for protecting, removing, modifying, relocating and restoring existing improvements shall be considered as included in the contract prices paid for the various items of work and no additional allowances will be made therefore. Page 378 of 559 SLURRY SEAL OF LOCAL STREETS 35 Spec NO. 22-01 Payment. Full compensation for complying with this section of the Special Provisions shall be considered as included in the prices paid for the various contract items of work, and no additional compensation will be allowed therefore. 13-04. Watering. Developing water supply and applying shall conform to the provisions in Section 17 of the Standard Specifications and these Special Provisions. Water shall not be obtained from any of the nearby property owners without their written permission. Payment. Full compensation for developing and applying water conforming to the above requirements shall be considered as included in the prices paid for the various contract items of work requiring water, and no additional compensation will be allowed therefore. 13-05. Utility Boxes. Prior to commencing the slurry seal operation, all surface utility covers including but not limited to survey monuments, manholes, water valves, etc. shall be protected by thoroughly covering the surface with an appropriate adhesive and oiled or plastic paper. No adhesive material shall be permitted to cover, seal or fill the joint between the frame and cover of the structure. Covers are to be uncovered and cleaned of slurry material by the end of the same work day. The Contractor shall take precautions to remove any slurry that may cover these appurtenances. 13-06 Slurry Seal (TYPE II). The slurry seal on streets and facilities, shall be furnished and applied in accordance with the provisions for description, materials, proportioning, mixing, spreading equipment and placing of slurry seal, Section 37-3 of the California Standard Specifications and these Specifications. (A) Aggregate. Aggregate for Slurry Seal shall conform to the percentage composition by dry weight of the aggregate to the following graduation: (B) GRADATION – TYPE II SLURRY SIEVE SIZE PERCENTAGE PASSING 3/8 “ 100 No. 4 94 - 100 No. 8 65 - 90 No. 16 40 - 70 No. 30 25 - 50 No. 200 5 - 15 The aggregate shall also conform to the following quality requirements: TEST CALIFORNIA TEST REQUIREMENTS Sand Equivalent 217 55 Minimum Durability Index 229 55 Minimum (C) Asphaltic Emulsion. Asphaltic emulsion shall be a quick setting type Grade QS1h anionic or Grade CQS1h cationic as specified in the standard specifications. (D) Water. Water shall be such quality that the asphalt will not separate from the emulsion before the slurry seal is in place in the work. (E) Proportioning. Asphaltic emulsion shall be added at a rate of 17 percent by weight of the dry aggregate. If necessary for workability, a retarding agent, that will not adversely affect the seal, may be used. Water and retarder if used, shall be the minimum amount necessary to ensure proper workability but shall not exceed 20 percent, by volume, of asphalt emulsion used or adding 3 percent, by volume, to the aggregate / asphalt emulsion mixture, and (a) Will permit uncontrolled traffic on the slurry seal no more than 3 hours after placement without the occurrence of bleeding, raveling, separation or other distress; and Page 379 of 559 SLURRY SEAL OF LOCAL STREETS 36 Spec NO. 22-01 (b) Will prevent development of bleeding, raveling, separation or other distress within 7 days after placing the slurry seal. Unless otherwise specified in the special provisions or by the Engineer, slurry seal shall be spread at a rate of 12 pounds of dry aggregate per square yard. The spread rate may not vary more than 10 percent above or below the determined rate. (F) Measurement. Slurry seal will be measured by the square yard. The quantity of slurry seal to be paid will be based on a spread rate for weight of the dry aggregate of 12 pounds per square yard and the asphalt emulsion added at 17 percent of the dry aggregate spread rate. (G) Payment. The contract price paid per square yard for Slurry Seal shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in constructing the slurry seal, complete in place, including cleaning the surface, mixing water with asphaltic emulsion for coating pavement, and protecting the seal until it has set, all as shown on the plans, and as specified in these specifications and the special provisions, and as directed by the Engineer. 13-07 Slurry Seal (TYPE III). The slurry seal on streets and facilities, shall be furnished and applied in accordance with the provisions for description, materials, proportioning, mixing, spreading equipment and placing of slurry seal, Section 37-3 of the California Standard Specifications and these Specifications. (A) Aggregate. Aggregate for Slurry Seal shall conform to the percentage composition by dry weight of the aggregate to the following graduation: (B) GRADATION – TYPE III SLURRY SIEVE SIZE PERCENTAGE PASSING 3/8 “ 100 No. 4 70 - 90 No. 8 45 - 70 No. 16 28 - 50 No. 30 19 - 34 No. 200 5 - 15 The aggregate shall also conform to the following quality requirements: TEST CALIFORNIA TEST REQUIREMENTS Sand Equivalent 217 60 Minimum Durability Index 229 55 Minimum (C) Asphaltic Emulsion. Asphaltic emulsion shall be a quick setting type Grade QS1h anionic or Grade CQS1h cationic as specified in the standard specifications. (D) Water. Water shall be such quality that the asphalt will not separate from the emulsion before the slurry seal is in place in the work. (E) Proportioning. Asphaltic emulsion shall be added at a rate of 17 percent by weight of the dry aggregate. If necessary for workability, a retarding agent, that will not adversely affect the seal, may be used. Water and retarder if used, shall be the minimum amount necessary to ensure proper workability but shall not exceed 20 percent, by volume, of asphalt emulsion used or adding 3 percent, by volume, to the aggregate / asphalt emulsion mixture, and (c) Will permit uncontrolled traffic on the slurry seal no more than 3 hours after placement without the occurrence of bleeding, raveling, separation or other distress; and (d) Will prevent development of bleeding, raveling, separation or other distress within 7 days after placing the slurry seal. Unless otherwise specified in the special provisions or by the Engineer, slurry seal shall be spread at a rate of 12 pounds of dry aggregate per square yard. Page 380 of 559 SLURRY SEAL OF LOCAL STREETS 37 Spec NO. 22-01 The spread rate may not vary more than 10 percent above or below the determined rate. (F) Measurement. Slurry seal will be measured by the square yard. The quantity of slurry seal to be paid will be based on a spread rate for weight of the dry aggregate of 12 pounds per square yard and the asphalt emulsion added at 17 percent of the dry aggregate spread rate. (G) Payment. The contract price paid per square yard for Slurry Seal shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in constructing the slurry seal, complete in place, including cleaning the surface, mixing water with asphaltic emulsion for coating pavement, and protecting the seal until it has set, all as shown on the plans, and as specified in these specifications and the special provisions, and as directed by the Engineer. 13-08. General - Slurry Seal. The Slurry Seal to be constructed under this contract shall be placed over a subgrade consisting of an existing asphalt concrete pavement, as herein required. Slurry Seal Contractor will perform all necessary street sweeping of the surface upon which the slurry seal is to be applied. The Contractor shall furnish a project schedule to the Engineer, prior to the start of any work and start work as scheduled upon approval of the Engineer. The Contractor shall attend a pre-construction conference as scheduled by the City representatives. 13-09. Traffic Striping. This work shall consist of applying painted and thermoplastic traffic stripes (traffic lines) and pavement markings at the locations and in conformance with the details shown on the plans or designated by the Engineer, and as specified in these specifications and the special provisions. For the purposes of this Section, traffic stripes (traffic lines) are defined as longitudinal centerlines and lane lines which separate traffic lanes in the same or opposing direction of travel, and longitudinal edge lines which mark the edge of the traveled way or the edge of the lanes at gore areas separating traffic at exit and entrance ramps. Pavement markings are defined as transverse markings which include, but are not limited to, word and symbol markings, limit lines (stop lines), crosswalk lines, shoulder markings, parking stall markings and railroad grade crossing markings. Control of Alignment and Layout. All work necessary to establish satisfactory alignment for stripes and all layout work required for pavement markings shall be performed by the Contractor with any device or method that will not damage the pavement nor conflict with other traffic control devices. Tolerances and Appearance. Traffic stripes and pavement markings shall conform to the dimensions and details shown on the plans. Completed traffic stripes shall have clean and well-defined edges without running or deformation, shall be uniform, shall be straight on tangent alignment and shall be on a true arc on curved alignment. The widths of completed traffic stripes shall not deviate more than 1/4 inch on tangent nor more than 1/2 inch on curves from the widths shown on the plans. Broken traffic stripes shall also conform to the following requirements: A. The lengths of the gaps and individual stripes that form broken traffic stripes shall not deviate more than 2 inches from the lengths shown on the plans. B. The l engths of the gaps and individual stripes shall be of such uniformity throughout the entire length of each broken traffic stripe that a normal striping machine will be able to repeat the pattern and superimpose additional stripes upon the traffic stripe being applied. The completed pavement markings shall have clean and well-defined edges without running or deformation and shall conform to the dimensions shown on the plans, except that minor variations may be accepted by the Engineer. Drips, overspray, improper markings and paint and thermoplastic material tracked by traffic shall be immediately removed from the pavement surface by methods approved by the Engineer. All this removal work shall be at the Contractor's expense. Page 381 of 559 SLURRY SEAL OF LOCAL STREETS 38 Spec NO. 22-01 Protection from Damage. The Contractor shall take special care to protect existing reflective pavement markers and shall, at the Contractor's expense, replace all coated markers. Newly placed traffic stripes and pavement markings shall be protected from damage by public traffic or other causes until the paint is thoroughly dry or the thermoplastic material has sufficiently hardened. 13-10. Removal of Stripes and Markings. Stripes and markings consist of anything which is thermoplastic, stop bars, crosswalks, pavement markings etc. Sandblasting of traffic stripes shall not be permitted. Removal of traffic stripes shall be by grinding, or by other methods approved in writing by the Engineer. Drain inlets adjacent to areas to be ground shall be protected from grindings entering the storm drain system. For removal of pavement markings, a rectangular area shall be ground to prevent ghosting of the original marking and be covered with rectangular area of Type II slurry. Conflicting striping shall be removed completely. Type II slurry of conflicting striping is required when it crosses the new traveled lane. When this occurs, the entire lane shall be slurried from lane line to lane line over the entire length of the conflicting striping. This requirement will not apply to ceramic markers unless specified on the plans. 13-11. Thermoplastic Pavement Markings. This work shall consist of furnishing and applying thermoplastic pavement markings, including glass beads in accordance with Section 84-2 “Thermoplastic Traffic Stripes and Pavement Markings” and these Special Provisions. Measurement. Thermoplastic pavement markings are a lump sum item. Payment. The lump sum contract price paid for thermoplastic traffic markings of the widths and patterns designated in the project plans and as specified herein, shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in removing existing thermoplastic traffic markings, applying thermoplastic traffic markings, complete in place, including establishing alignment for markings, as shown on the plans, as specified in these specifications and the Special Provisions, and as directed by the Engineer. 13-12. Pavement Markings. Pavement markings which include crosswalks, parking stalls, ADA markings, STOP bars, and “STOP” markings shall be painted and shall have glass beads applied as per the plans in accordance with Section 84, “Traffic Stripes and Pavement Markings” of the Standard Specifications except as provided herein, the Standard Plans, and these Special Provisions. Contractor shall reference all existing pavement markings prior to any slurry seal taking place on those streets that have pavement markings. All pavement crosswalks and markings shall be applied in thermoplastic unless otherwise noted. Measurement. Painting pavement markings are a lump sum item. Payment. The lump sum contract price paid for painted traffic markings of the widths and patterns designated in the project plans and as specified herein for painted pavement markings, shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in painting pavement markings(regardless of the number, widths and patterns of individual markings involved at each location) including removal of existing painted traffic markings, establishing alignment for markings, complete in place, as shown on the plans, as specified in these specifications and the Special Provisions, and as directed by the Engineer. 13-13. Pavement Markers (Blue). All pavement markers are reflective pavement markers shall be installed as described in the following respective sections. Measurement. Placing reflective and non-reflective pavement markers are a lump sum item. Payment. The lump sum contract price paid per reflective and non-reflective pavement markers shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in placing pavement markers. Page 382 of 559 SLURRY SEAL OF LOCAL STREETS 39 Spec NO. 22-01 SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS 14-01. Provisions to be excluded from General Conditions. The following designated provisions of the General Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby excluded from the terms of the Notice to Bidders, Proposal, Agreement and other contract documents as though entirely omitted from said General Conditions: (1) Section 6-02. Office at the Site (2) Section 7-03. Surveys No other exclusions. SECTION 15. AMENDMENTS TO GENERAL CONDITIONS 15-01. Sections of General Conditions to be Amended. The following designated sections of the Special Provisions0+are hereby amended to read as follows: No amendments. Page 383 of 559 SLURRY SEAL OF LOCAL STREETS 40 Spec NO. 22-01 BID SUBMITTAL CHECKLIST The following is a checklist to assist you in your submission of your bid documents. Please make sure you include the following when submitting your bid documents to reduce the risk of having your bid rejected: Did you include?... o Proposal (Page 41) Unit prices filled out clearly. Extended prices filled out clearly and calculated correctly Total bid amount filled out clearly and calculated correctly Sign the proposal, and provide complete information CLSB No. and expiration date Department of Industrial Relations Public Works Contractor Registration Number o Fair Employment Practices Certification (Page 45) Filled out completely per instruction o Worker’s Compensation Certificate (Page 46) Filled out completely per instruction o Certification of Non-Discrimination in Employment (Page 47) Filled out completely per instruction o List of Proposed Subcontractors (Page 48) Filled out completely per instruction o Statement of Experience (Page 49) o Signature of Bidder (Page 50) Filled out completely per instruction Authorized signature provided o Bidder’s Bond (Page 51) Filled out completely per instruction o Non-Collusion Affidavit (Page 52) Filled out completely per instruction Notarized o Addenda Issued Check the City website for any addenda issued: www.cityofukiah.com/purchasing Page 384 of 559 SLURRY SEAL OF LOCAL STREETS 41 Spec NO. 22-01 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA PROPOSAL FOR SLURRY SEAL OF LOCAL STREETS Specification No. 22-01 The undersigned, as bidder, declares that he or she has examined thoroughly all of the contract documents herein contained, that this proposal is made without collusion with any other person, firm or corporation and that all laws and ordinances relating to the interest of public officers in this contract have been complied with in every respect. AND he or she proposes and agrees, if this proposal is accepted, 1) That he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the copy of the agreement herein contained a) To provide all necessary machinery, tools, apparatus and other means of construction; b) To furnish all materials; c) to provide all superintendence, overhead expenses and all labor and expenses of whatever nature necessary to complete the job in conformity with the specifications and drawings and other contract provisions herein or reasonably implied hereby or as necessary to complete the work in the manner and within the time named herein and according to the requirements and to the reasonable satisfaction of the City Engineer; d) To pay all charges of freight transportation and hauling; 2) That he or she indemnifies the City against any loss or damage arising from any act of the undersigned as Contractor; and 3) That he or she will accept as full payment therefor the following sum Page 385 of 559 SLURRY SEAL OF LOCAL STREETS 42 Spec NO. 22-01 BIDDING SCHEDULE In the case of any discrepancy between the unit price and the total set forth for the item, the unit price shall prevail; provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any reason, or is omitted, or in the case of lump sum items , is not the same amount as the entry in the “Total” column, then the amount set forth in the “Total” column for the item shall prevail in accordance with the following: 1. As to lump sum items, the amount set forth in the “Total” column shall be the unit price; 2. As to unit basis items, the amount set forth in the “Total” column shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. The Total Base Bid shall be the sum of the items in the “Total” column. In case of discrepancy between the sum of the items in the “Total” column and the amount entered as Total Base Bid, the sum of the “Total” column items shall prevail. The bid comparison will be based on the sum of the items in the “total” column for each bidder. The Unit prices for the various Construction Items below include all costs associated with the General Conditions, Special Provisions, Requirements of the Construction Contract, and represent the total, complete, in-place cost for each specific Construction Item in accordance with the Construction Documents, including all elements, work components, accessories, and connections, shown in applicable details or required to yield a complete, sound and functional component or system appropriate for its intended function, whether or not such is specifically described or listed in any description of measurement or payment. The total amount of the Construction items below shall represent the total and complete cost of the fully functional Project. All work not specifically listed below be required to complete the work of the various construction items and the cost of such shall be considered as included throughout the various unit prices indicated. Lowest bid will be based on the lowest Base Bid. Page 386 of 559 SLURRY SEAL OF LOCAL STREETS 43 Spec NO. 22-01 NAME OF BIDDER: SPEC #: 22-01 PROJECT NAME: SLURRY SEAL OF LOCAL STREETS ITEM NO. DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED PRICE 1 Traffic Control 1 LS $____________ $_________________________ 2 Slurry Seal (TYPE 2) 166,756 SY $____________ $_________________________ 3 Slurry Seal (TYPE 3) 10,992 SY $____________ $_________________________ 4 Solid Yellow 4" Traffic Stripe 2,568 LF $____________ $_________________________ 5 Solid White 4” Traffic Stripe 48 LF $____________ $_________________________ 6 Solid Double Yellow 4" Traffic Stripe 1,093 LF $____________ $_________________________ 7 Broken Yellow 4" Traffic Stripe 15,415 LF $____________ $_________________________ 8 Solid White 8” Stripe 192 LF $____________ $_________________________ 9 Thermoplastic White Crosswalk 2,363 LF $____________ $_________________________ 10 Thermoplastic Yellow Crosswalk 1,290 LF $____________ $_________________________ 11 Thermoplastic Ladder Crosswalk 3,189 SF $____________ $_________________________ 12 Thermoplastic Stop Bar 864 LF $____________ $_________________________ 13 Thermoplastic Pavement Markings 1 LS $____________ $_________________________ 14 Pavement Markings 1 LS $____________ $_________________________ 15 Pavement Markers 1 LS $____________ $_________________________ We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsive bid from a responsible bidder and that which it deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty accompanying this proposal shall be returned to the undersigned. Witness our hands this day of ___________________, 20____. Licensed in accordance with an act providing for the registration of California Contractors License No. ___________, expiration date _____________. THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PERJURY. Department of Industrial Relations Public Works Contractor Registration Number: _____________________ Page 387 of 559 SLURRY SEAL OF LOCAL STREETS 44 Spec NO. 22-01 Signature of bidder or bidders, with business name, address, phone number and fax number: _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses of the President, Secretary, Treasurer. _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Page 388 of 559 SLURRY SEAL OF LOCAL STREETS 45 Spec NO. 22-01 FAIR EMPLOYMENT PRACTICES CERTIFICATION TO: _____________________________________________________________ ________________________________________________________________ The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein. SLURRY SEAL OF LOCAL STREETS ________________________________________________________________ (Signature of Bidder) Business Mailing Address: _________________________________________________ _________________________________________________ _________________________________________________ Business Location: _________________________________________________ _________________________________________________ (The bidder shall execute the certification of this page prior to submitting his or her proposal.) Page 389 of 559 SLURRY SEAL OF LOCAL STREETS 46 Spec NO. 22-01 WORKER'S COMPENSATION CERTIFICATE I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract. Witness my hand this________ day of _______________, 200____ Signature of Bidder, with Business Address: __________________________________________________ __________________________________________________ __________________________________________________ __________________________________________________ Page 390 of 559 SLURRY SEAL OF LOCAL STREETS 47 Spec NO. 22-01 CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he or she has/has not, filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards. Signature and address of Bidder: __________________________________________________ Date_____________ __________________________________________________ __________________________________________________ __________________________________________________ (This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.) Page 391 of 559 SLURRY SEAL OF LOCAL STREETS 48 Spec NO. 22-01 LIST OF PROPOSED SUBCONTRACTORS In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor License Number for each subcontractor, and (c) the portion of the work to be done by each subcontractor.(See General Conditions Section 1-09.) Include with the name of each sub-contractor their Department of Industrial Relations Public Works Contractor Registration Number. SUBCONTRACTOR NAME SUBCONTRACTOR LICENSE NUMBER SUBCONTRACTOR DIR REGISTRATION NUMBER SUBCONTRACTOR BUSINESS ADDRESS DESCRIPTION OF WORK Page 392 of 559 SLURRY SEAL OF LOCAL STREETS 49 Spec NO. 22-01 STATEMENT OF EXPERIENCE OF BIDDER The bidder is required to state below what work of similar magnitude or character he or she has done and to give references that will enable the City Council to judge of his or her experience, skill and business standing and his or her ability to conduct work as completely and rapidly as required under the terms of the contract. ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ Page 393 of 559 SLURRY SEAL OF LOCAL STREETS 50 Spec NO. 22-01 SIGNATURE(S) OF BIDDER Accompanying this proposal is ___________________________________ (insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at least 10 percent of the bid. The names of all persons interested in the foregoing proposal as principals are as follows: IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president, secretary, treasurer and manager thereof. If a co-partnership, provide the true name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individual, provide the first and last names in full. _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Licensed in accordance with an act providing for the registration of Contractors: License No. ______________________________, License Expiration Date . Signature(s) of Bidder: ______________________________________________ ______________________________________________ ______________________________________________ NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a co-partnership, the true name of the firm shall be set forth above together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized. Business address: ___________________________________________________ ___________________________________________________ Place of residence: ___________________________________________________ ___________________________________________________ Dated: __________________ Page 394 of 559 SLURRY SEAL OF LOCAL STREETS 51 Spec NO. 22-01 CITY OF UKIAH Mendocino County, California BIDDER'S BOND KNOW ALL MEN BY THESE PRESENTS, That we, ______________________________________________________________ ________________________________________________________________, as PRINCIPAL and ________________________________________________________________ ________________________________________________________________, as SURETY, are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be, for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of $____________________ THE CONDITION OF THIS OBLIGATION IS SUCH, That whereas the Principal has submitted the above-mentioned bid to the City of Ukiah, as aforesaid, for certain construction specifically described as follows, for which bids are to be opened at the Office of the City Clerk, Ukiah Civic Center, Ukiah, California, on June 9, 2022 for SLURRY SEAL OF LOCAL STREETS. NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a written contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue. IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ______ day of ________________, A.D. 20_____. __________________________________________________ (Seal) __________________________________________________ (Seal) __________________________________________________ (Seal) Principal __________________________________________________ (Seal) __________________________________________________ (Seal) __________________________________________________ (Seal) Surety Address: __________________________________________________________ __________________________________________________________ __________________________________________________________ Page 395 of 559 SLURRY SEAL OF LOCAL STREETS 52 Spec NO. 22-01 NON-COLLUSION AFFIDAVIT Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid. To City Council, City of Ukiah: The undersigned in submitting a bid for performing SLURRY SEAL OF LOCAL STREETS by contract, being duly sworn, deposes and says: That he or she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. __________________________________________________ __________________________________________________ __________________________________________________ Signature(s) of Bidder Business Address: __________________________________________________ __________________________________________________ __________________________________________________ Place of Residence: __________________________________________________ __________________________________________________ __________________________________________________ NOTARIZATION Subscribed and sworn to before me this ______ day of _________, 20____. __________________________________________________ Notary Public in and for the County of______________________________, State of California. My Commission Expires ________________________ Page 396 of 559 SLURRY SEAL OF LOCAL STREETS 53 Spec NO. 22-01 CITY OF UKIAH Mendocino County, California AGREEMENT FOR SLURRY SEAL OF LOCAL STREETS SPECIFICATION NO. 22-01 THIS AGREEMENT, made this ______ day of ___________________, 20____, by and between the City of Ukiah, Mendocino County, California, hereinafter called the City and _______________________ hereinafter called the Contractor, WITNESSETH: WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other contract documents for the work herein described and shown and has approved and adopted these contract documents, specifications and drawings and has caused to be published in the manner and for the time required by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract and WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction of the proposed work in accordance with the terms of this contract and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular responsible bidder for the work and for the sums named in the proposal, NOW, THEREFORE, THIS AGREEMENT WITNESSETH: Article 1. Work to be Done and Contract Days Allowed. That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction; shall furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature necessary for completion of the work in conformity with the Special Provisions and other contract documents hereto attached and according to such instructions as may be given by the Engineer. The Contractor shall complete the work within fifteen (15) calendar days. Contract days shall be counted starting with the 10th day following receipt of notice that the contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of counting contract days, however, in no event shall the Contractor start work without giving notification to the Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or without having submitted certificates of insurance that have been accepted and approved by the Engineer. Page 397 of 559 SLURRY SEAL OF LOCAL STREETS 54 Spec NO. 22-01 Article II. Contract Prices. That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full compensation for all material and appliances necessary to the work, for all labor and use of tools and other implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may be encountered in the prosecution of the work; for all risks of every description connected therewith; for all expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions and the requirements of the City. Article III. Labor Discrimination. Attention is directed to Section 1735 of the Labor Code, which reads as follows: "No discrimination shall be made in the employment of persons upon public works because of the race, color, national origin or ancestry, or religion of such persons and every contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter." In connection with the performance of work under this contract, the Contractor agrees as follows: (a) The Contractor will not willfully discriminate against any employee or an applicant for employment because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions of this Fair Employment Practice section. (b) The Contractor will send to each labor union or representative of workers with which he or she has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the awarding authority, advising the said labor union or worker's representative of the Contractor's commitments under this section, to employees and applicants for employment. (c) The Contractor will permit access to his or her records of employment, employment advertisements, application forms and other pertinent data and records by the Fair Employment Practices Commission, City of Ukiah or any other appropriate agency of the State of California designated by the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract. (d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair Employment Practices Act shall be regarded by the awarding authority as a basis for determining the Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish, reestablish or renew a pre-qualification rating for the Contractor. The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment Practices Act to have occurred upon that it has investigated and determined that the Contractor Page 398 of 559 SLURRY SEAL OF LOCAL STREETS 55 Spec NO. 22-01 has violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429. Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority within a stated period that the violation has been corrected, his or her pre-qualification rating will be revoked at the expiration of such period. (e) The Contractor agrees that should the City determine that the Contractor has not complied with the Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and 1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for each person who was denied employment as a result of such non-compliance, the penalties provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the Contractor. The City may deduct any such damages from any monies due the Contractor. (f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of fashion so as to prevent the City or the State of California from pursuing any other remedies that may be available at law. (g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she has or will meet the following standards for affirmative compliance, which shall be evaluated in each case by the awarding authority: (1) The Contractor shall provide evidence, as required by the City that he or she has notified all supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination clause and their responsibilities under it. (2) The Contractor shall provide evidence, as required by the City, that he or she has notified all sources of employees’ referrals (including unions, employment agencies, advertisements, Department of Employment) of the content of the anti-discrimination clause. (3) The Contractor shall file a basic compliance report, as required by the City. Willfully false statements made in such reports shall be punishable as provided by law. The compliance report shall also spell out the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire. (4) Personally, or through his or her representatives, the Contractor shall, through negotiations with the unions with whom he or she has agreements, attempt to develop an agreement which will: a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training. b. Otherwise implement an affirmative anti-discrimination program in terms of the unions' specific areas of skill and geography to the end that qualified minority workers will be available and given and equal opportunity for employment. (5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals, firms or organizations during the period of its pre-qualification. (h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier subcontract so that such provisions will be binding upon each such subcontractor. Page 399 of 559 SLURRY SEAL OF LOCAL STREETS 56 Spec NO. 22-01 (i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of submitting the bid. Article IV. Parts of the Contract. That the complete contract consists of the following documents, all of which shall be considered a part of this agreement. 1. Notice to Bidders 2. Wage Rates 3. General Conditions 4. Technical Specifications 5. Proposal 6. Fair Employment Practices Certification 7. Agreement 8. Contract Bonds 9. Contract Drawings and Construction Details 10. Standard Drawings 11. Indemnification Agreement IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to be signed by authority of their duly authorized office this _____ day of _____________, 20____. CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA By: ______________________________________________________________ CITY MANAGER, CITY OF UKIAH Attest: ______________________________________________________________ CITY CLERK, CITY OF UKIAH By: ______________________________________________________________ CONTRACTOR Attest: ______________________________________________________________ Title: ______________________________________________________________ The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____. __________________________________________________ CITY ATTORNEY, CITY OF UKIAH Page 400 of 559 SLURRY SEAL OF LOCAL STREETS 57 Spec NO. 22-01 INDEMNIFICATION AGREEMENT This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____, by and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor). Contractor is _________________________________________________________________________________ ___________________________________________ for Ukiah. As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect Ukiah from damage or damage claims which arise from its performance of the work. Accordingly, Contractor agrees as follows: 1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of damage or loss which arises out of the Contractor’s negligent or wrongful performance under the work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees. CONTRACTOR BY: _______________________________________________ TITLE: _______________________________________________ Page 401 of 559 SLURRY SEAL OF LOCAL STREETS 58 Spec NO. 22-01 CITY OF UKIAH Mendocino County, California PERFORMANCE BOND BOND No._____________________ KNOW ALL PERSONS BY THESE PREESNTS: THAT WHEREAS, the City of Ukiah, organized and operating under the laws of the State of California, (hereinafter referred to as the “City”) has awarded to ______________________________, (hereinafter referred to as the “Contractor”) an agreement for Contract No. _______________ (hereinafter referred to as the “Project”). WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract for the Project dated _______________________, (hereinafter referred to, together with all attachments and exhibits thereto, as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, the Contractor is required by the Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents. NOW, THEREFORE, we, __________________________, the undersigned Contractor and _________________________, as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held firmly bound until the City in the sum of ______________________________ ($_________________), for which amount well and truly to be made, we bind ourselves, our heirs ,executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect. As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorneys’ fees, incurred by the City in enforcing such obligation. As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract Documents, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15. Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option: i. Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or Page 402 of 559 SLURRY SEAL OF LOCAL STREETS 59 Spec NO. 22-01 ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents. iii. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs by the City pursuant to the Contract Documents. Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor. Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project. The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Page 403 of 559 SLURRY SEAL OF LOCAL STREETS 60 Spec NO. 22-01 IN WITNESS WHEREOF, we have hereunto set our hands and seals this ____ day of ___________________, 2022. (Corporate Seal) ________________________________ Contractor/Principal By______________________________ Title_____________________________ (Corporate Seal) _________________________________ Surety By_______________________________ Attorney-in-Fact (Attach Attorney-in Fact Certificate) Title______________________________ The rate of premium on this bond is __________________ per thousand. The total amount of premium charges is $_________________________. (The above must be filled in by corporate attorney.) THIS IS A REQUIRED FORM. Any claims under this bond may be addressed to: (Name and Address of Surety) ________________________________ ________________________________ ________________________________ (Name and Address of Agent or ________________________________ Representative for service of process in ________________________________ California, if different from above) ________________________________ (Telephone number of Surety and Agent _______________________________ or Representative for service of process in California) Page 404 of 559 SLURRY SEAL OF LOCAL STREETS 61 Spec NO. 22-01 CITY OF UKIAH Mendocino County, California PAYMENT BOND BOND No. ____________________ KNOW ALL PERSONS BY THESE PRESENTS: WHEREAS, the City of Ukiah (“City”) has awarded to _______________________ (“Contractor/Principal”) a contract (City Agreement No. _____________, dated _________________, ___________, referred to as the “Agreement”) for the work described as _______________________. The Agreement is incorporated by this reference into this Payment Bond (“Bond”); and WHEREAS, Contractor/Principal is required to furnish a bond in connection with the Agreement and pursuant to California Civil Code section 9550; NOW, THEREFORE, we ____________________________________________, the undersigned Contractor/Principal, and _____________________ (“Surety”), a corporation organized and existing under the laws of the State of _____________________, and duly authorized to transact business under the laws of the State of California, as Surety, are held firmly bound until the City, and to any and all persons, companies, or corporations entitled by law to file stop payment notices under California Civil Code Section 9100, or any person, company, or corporation entitled to make a claim on this bond, in the sum of $_________________________, for which payment will and truly be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if Contractor/Principal, its heirs, executors, administrators, successors, or assigns, or subcontractor, shall fail to pay any person or persons named in Civil Code section 9100; or fail to pay for any materials, provisions, or other supplies, used in, upon, for , or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code, with respect to work or labor thereon of any kind; or shall fail to deduct, withhold, and pay over to the Employment Development Department, any amounts required to be deducted, withheld, and paid over by Unemployment Insurance Code Section 13020 with respect to work and labor thereon of any kind, then Surety will pay for the same, in an amount not exceeding the amount herein above set forth, and in the event suit is brought upon this bond, also will pay such reasonable attorneys’ fees as shall be fixed by the court, awarded and taxed as provided in California Civil Code Section 9550, et seq. It is further stipulated and agreed that the Surety of this bond shall not be exonerated or released from the obligation of the bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, or specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described; or pertaining or relating to the furnishing of labor, materials, or equipment therefor; nor by any change or modification of any terms of payment or extension of time for payment pertaining or relating to any scheme or work of improvement herein above described; nor by any rescissions or attempted rescission of the contract, agreement or bond; nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond; nor by any fraud practiced by any person other than the claimant seeking to recover on the bond; and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is give; and under no circumstances shall the Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the Owner and Contractor/Principal or on the part of any oblige named in such bond; that the sole condition of recovery shall be that the claimant is a person described in California Civil Code section 9100, and who has not been paid the full amount of his or her claim; and that the Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned, including but not limited to the provisions of section 2819 and 2845 of the California Civil Code. Page 405 of 559 SLURRY SEAL OF LOCAL STREETS 62 Spec NO. 22-01 Any notice to Surety may be given in the manner specified in the Agreement and delivered or transmitted to Surety as follows: Attn:__________________________________________ Address:_______________________________________ City/State/Zip:___________________________________ Phone:_________________________________________ Fax:___________________________________________ Email:__________________________________________ IN WITNESS WHEREO, two identical counterparts of this Bond, each of which shall for all purposes be deemed an original thereof, have been duly executed by Contractor/Principal and Surety above named, on the __ day of ____________________, 202__. __________________________________ (SEAL) Contractor/Principal By_____________________________________ Contractor’s Representative ______________________________________ Contractor/Principal’s Address ______________________________________ City,State,Zip _________________________________(SEAL) Surety By_____________________________________ Surety’s Representative ______________________________________ Surety’s Address ______________________________________ City,State,Zip ______________________________________ Telephone Number NOTE: Signatures of those executing for Surety must be properly acknowledged, The bond must be accompanied by a properly acknowledged Power of Attorney from the Surety authorizing its agent to bind it to this bond. A copy of such Power of Attorney must be in file with the City. Page 406 of 559 SLURRY SEAL OF LOCAL STREETS 63 Spec NO. 22-01 DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND 1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable. 2. The name of the Principal shall be shown exactly as it appears in the Contract. 3. The penal sum shall not be less than required by the Specifications. 4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and state his place of residence. 5. If the Principal is a corporation, the bond shall be executed under its corporate seal. If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the corporate name. 6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation, shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies attached to such records of the corporation as will evidence the official character and authority of the officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true copies. 7. The current power-of-attorney of the person signing for the surety company must be attached to the bond. 8. The date of the bond must not be prior to the date of the Contract. 9. The following information must be placed on the bond by the surety company: a. The rate of premium in dollars per thousand; and b. The total dollar amount of premium charged. 10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of the bond. 11. Type or print the name underneath each signature appearing on the bond. 12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart) intended for signing. Page 407 of 559 CITY OF UKIAH Mendocino County, California DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND KNOW ALL MEN BY THESE PRESENTS, That we, _____________________________________________________________________ __________________________________________________________________, as PRINCIPAL and__________________________________________________________________________ ___________________________________________________________________, as SURETY, are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of ___________________________________________________________________________________ _________________________________________________________($____________________), (5 PERCENT OF THE FINAL CONTRACT AMOUNT) to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors, administrators successors and assigns jointly and severally, firmly by these presents. WHEREAS, the said Principal entered into a Contract with the City of Ukiah dated_________________________ for _________________________________________________________________________________ ____________________________________________________________________________________ WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________, _________, NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that the work will be free of any defective materials or workmanship which become apparent during the period of one (1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee. Signed, sealed, and dated this __________ day of ____________, 20_____. __________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Principal __________________________________________________(Seal) BY:_______________________________________________(Seal) __________________________________________________(Seal) Surety Page 408 of 559 ".9 :8-=,<2878/7;=:*7,.#.:>2,.; //2,.7,8:6 ##%$ )) $) % " %"$#"$$ #%" # $ #%" ) # $ ($ " $"$ &" ")$ # ' ) $$" ) $$" ) $$" ) $$" ) $$" #%" $##$ "$)$$$ # #%" '& ##%$ $ #%" & "$ ) " $ $'$#$ ) "!%" $$" " $ ) $"$ " $" % $'$"# $$ '$#"$$ )##% " ) "$ $ #%" ") $ ##"" ##%$$ $$" #( %# # $ # #% # $## ' )& "%) # $" $) #%" ) % " )$& $ )) ( "$ $ )) $# $ %# # " $) " # %"" ' "B# $"$ "B# " $ $" " "$ " %$# #"$ "# &"$# %") %" " *7A87./2:. 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'&!$ ,?<82?42;A ';12?D?6A2?--------- $"$% && ( =?6;AAF=2;.:2D.??.;AA5.A 5.C2.BA5<?6AFA</6;1A52./<C2:2;A6<;216;@B?.;020<:=.;F.;1/F:F @64;.AB?252?2<;1<@</6;1A56@0<:=.;FA<A56@2;1<?@2:2;A %64;.AB?2 <?646;.9 @64;.AB?2?2>B6?21 &292=5<;2 .A2@64;21 Page 411 of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age 412 of 559 Item # Item Description Quantity UOM Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 TRAFFIC CONTROL 1 LS $78,500.00 $78,500.00 $90,472.38 $90,472.38 $134,493.53 $134,493.53 $47,415.00 $47,415.00 $83,500.00 $83,500.00 $182,000.00 $182,000.00 2 TYPE II SLURRY SEAL 166756 SY $1.77 $295,158.12 $2.28 $380,203.68 $1.97 $328,509.32 $2.67 $445,238.52 $2.64 $440,235.84 $3.70 $616,997.20 3 TYPE III SLURRY SEAL 10992 SY $3.24 $35,614.08 $3.00 $32,976.00 $3.30 $36,273.60 $4.95 $54,410.40 $3.80 $41,769.60 $4.00 $43,968.00 4 SOLID YELLOW 4" TRAFFIC STRIPE 2568 LF $0.70 $1,797.60 $0.64 $1,643.52 $0.80 $2,054.40 $0.60 $1,540.80 $0.63 $1,617.84 $1.00 $2,568.00 5 SOLID WHITE 4" TRAFFIC STRIPE 48 LF $0.70 $33.60 $0.64 $30.72 $0.80 $38.40 $0.60 $28.80 $0.63 $30.24 $1.00 $48.00 6 SOLID DOUBLE YELLOW 4" TRAFFIC STRIPE 1093 LF $1.40 $1,530.20 $1.28 $1,399.04 $1.55 $1,694.15 $1.20 $1,311.60 $1.26 $1,377.18 $2.00 $2,186.00 7 BROKEN YELLOW 4" TRAFFIC STRIPE 15415 LF $0.52 $8,015.80 $0.48 $7,399.20 $0.60 $9,249.00 $0.45 $6,936.75 $0.47 $7,245.05 $0.50 $7,707.50 8 SOLID WHITE 8" STRIPE 192 LF $1.17 $224.64 $1.07 $205.44 $1.30 $249.60 $1.00 $192.00 $1.05 $201.60 $1.00 $192.00 9 THERMOPLASTIC WHITE CROSSWALK 2363 LF $7.00 $16,541.00 $6.42 $15,170.46 $7.50 $17,722.50 $6.00 $14,178.00 $6.30 $14,886.90 $6.00 $14,178.00 10 THERMOPLASTIC YELLOW CROSSWALK 1290 LF $7.00 $9,030.00 $6.42 $8,281.80 $7.50 $9,675.00 $6.00 $7,740.00 $6.30 $8,127.00 $6.00 $7,740.00 11 THERMOPLASTIC LADDER CROSSWALK 3189 SF $7.00 $22,323.00 $6.42 $20,473.38 $7.50 $23,917.50 $6.00 $19,134.00 $6.30 $20,090.70 $6.00 $19,134.00 12 THERMOPLASTIC STOP BAR 864 LF $7.00 $6,048.00 $6.42 $5,546.88 $7.50 $6,480.00 $6.00 $5,184.00 $6.30 $5,443.20 $6.00 $5,184.00 13 THERMOPLASTIC PAVEMENT MARKINGS 1 LS $1,750.00 $1,750.00 $1,605.00 $1,605.00 $2,000.00 $2,000.00 $1,500.00 $1,500.00 $1,575.00 $1,575.00 $1,500.00 $1,500.00 14 PAVEMENT MARKINGS 1 LS $15,500.00 $15,500.00 $14,177.50 $14,177.50 $17,000.00 $17,000.00 $13,250.00 $13,250.00 $14,000.00 $14,000.00 $13,250.00 $13,250.00 15 PAVEMENT MARKERS 1 LS $600.00 $600.00 $535.00 $535.00 $650.00 $650.00 $500.00 $500.00 $525.00 $525.00 $500.00 $500.00 Total Bid $492,666.04 $580,120.00 $590,007.00 $618,559.87 $640,625.15 $917,152.70 Chrisp Company Striping Chrisp Company Striping Markings Markers Chrisp Company Installation and removal of striping. Chrisp Company Striping Chrisp Company Traffic Control Statewide Safety Systems Traffic control (partial) Chrisp Company Striping Listed Subs Base Bid 8115 Secluded Valley Drive Bellevue, CA 98005 West Sacramento, CA 95691 Sparks, NV 89435 Hayward, CA 94545 Modesto, CA 95354 Redding, CA 96001 1900 118th Ave SE 3785 Channel Dr PO Box 50760 24200 Clawiter Road 1012 11th Street Suite 1000 Slurry Seal of Local Streets, Spec. 22‐01 City of Ukiah Bid Opening:2022‐06‐09 Doolittle Construction LLC VSS International Inc. Sierra Nevada Construction American Asphalt Repair & Resurfacing American Pavement Systems Inc, Northwest Paving, Inc. ATTACHMENT 2 Page 413 of 559 ATTACHMENT 3 Page 414 of 559 Page 415 of 559 Page 416 of 559 Page 417 of 559 Page 418 of 559 Page 419 of 559 Page 420 of 559 Page 421 of 559 Page 422 of 559 Page 423 of 559 Page 424 of 559 Page 425 of 559 Page 426 of 559 Page 427 of 559 Page 428 of 559 Page 429 of 559 Page 430 of 559 Page 1 of 2 Agenda Item No: 11.a. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1736 AGENDA SUMMARY REPORT SUBJECT: Receive Public Comment on the Scope and Content of the Environmental Impact Report for the 2040 General Plan. DEPARTMENT: Community Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development Director ATTACHMENTS: 1. UKGP_EIR_NOP_5-31-22-_signed Summary: Council will receive public comment on the scope and content of the Environmental Impact Report (EIR) for the 2040 General Plan. Background: As part of the City of Ukiah's preparation of an update to its General Plan, Staff has determined that an Environmental Impact Report (EIR) is necessary to evaluate environmental impacts of the General Plan Update pursuant to the California Environmental Quality Act (CEQA). In compliance with CEQA, the City will be the lead agency and prepare the EIR. On May 31, 2022, the City released a Notice of Preparation (NOP) of a Draft Environmental Impact Report for the City of Ukiah General Plan Update (Attachment 1). The NOP provides a summary of the General Plan Update; includes the City's preliminary identification of the potential environmental issues to be analyzed in the EIR; and provides information on how to comment on the scope of the EIR. The public commenting period for the 2040 General Plan EIR NOP is 30 days, from May 31, 2022 to June 30, 2022. Comments and responses to the Notice must be in writing and submitted to the Lead Agency by June 30, 2022, at 5:00 p.m. at the following address: City of Ukiah ATTN: Community Development Director 300 Seminary Ave. Ukiah, CA 95482 Discussion: The City is holding this public scoping hearing to provide additional opportunity for interested members of the public to submit written and oral comments on the scope of the environmental issues to be addressed within the 2040 General Plan EIR. Staff recommends Council open the public hearing and receive public comment on the scope and content of the EIR for the 2040 General Plan. Recommended Action: Receive public comment on the scope and content of the Environmental Impact Report (EIR) for the 2040 General Plan. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A Page 431 of 559 Page 2 of 2 FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Darcy Vaughn, Assistant City Attorney; Michelle Irace, Planning Manager; Darcy Kremin, Rincon Consultants, Inc. Page 432 of 559 NOTICE OF PREPARATION City of Ukiah General Plan Update Date: May 31, 2022 To: Reviewing Agencies, Interested Parties, and Organizations Subject: Notice of Preparation of a Draft Environmental Impact Report for the City of Ukiah General Plan Update The City of Ukiah (City) is preparing an update to the City’s General Plan. The City has determined that an Environmental Impact Report (EIR) will be necessary to evaluate environmental impacts of the General Plan Update pursuant to the California Environmental Quality Act (CEQA). In compliance with CEQA, the City will be the Lead Agency and will prepare the EIR. The City is requesting comments and guidance on the scope and content of the EIR from responsible and trustee agencies, interested public agencies, organizations, and the general public (CEQA Guidelines Section 15082). This Notice of Preparation (NOP) provides a summary of the General Plan Update; includes the City’s preliminary identification of the potential environmental issues to be analyzed in the EIR; and provides information on how to comment on the scope of the EIR. Notice of Preparation Public Review Period: May 31 to June 30, 2022 The City requests your careful review and consideration of this notice, and it invites any and all input and comments from interested agencies, persons, and organizations regarding the preparation of the EIR. Comments and responses to this notice must be in writing and submitted to the Lead Agency Contact through June 30, 2022 at 5:00 p.m. If applicable, please indicate a contact person for your agency or organization. If your agency is a responsible agency as defined by CEQA Guidelines Section 15381, your agency may use the environmental documents prepared by the City when considering permits or approvals for action regarding the project. Lead Agency Contact: Craig Schlatter, Director of Community Development City of Ukiah Community Development Department 300 Seminary Avenue Ukiah, California 95482 cschlatter@cityofukiah.com Attachment 1 Page 433 of 559 Notice of Preparation City of Ukiah General Plan Update Page 2 Written Comments: Please submit written comments within 30 days of the date of this notice to any of the below by 5:00 p.m. on June 30, 2022: Email: cschlatter@cityofukiah.com Regular Mail: Craig Schlatter, Community Development Department, City of Ukiah, 300 Seminary Avenue, Ukiah, California 95482 Public Scoping Meeting: The City will hold a virtual scoping meeting to provide an opportunity for agency staff and interested members of the public to submit written and oral comments on the scope of the environmental issues to be addressed in the EIR. The scoping meeting will be held on Wednesday, June 15, 2022, at 6:15 p.m. or as soon thereafter as can be heard. The scoping meeting will be held in a hybrid format, with the option of attending in person at the Civic Center Council Chamber, 300 Seminary Avenue, Ukiah, CA 95482 or via teleconference. Agenda details, including the teleconference link and call-in information will be included on the agenda posted to the City website, http://www.cityofukiah.com/meetings/ and at the Civic Center Agenda Board no less than 72 hours prior to the meeting. To view the meeting without participating or to watch a recorded version of the scoping presentation once it is available to view after June 16, 2022, visit http://www.cityofukiah.com/meetings/. Project Background: The City must update its General Plan to ensure it is internally consistent and maintains a balance of land uses; maintains and supports quality-of-life, community satisfaction, and safety for all residents; and meets new State requirements. A Regional Location map is included as Figure 1. Project Location: The General Plan Update will encompass the City of Ukiah city limits and its Sphere of Influence (Figure 2). Proposed Project: The Ukiah General Plan update will serve as a long-term framework for future growth and development. The General Plan represents the community’s view of its future and contains the goals and polices upon which the City Council, Planning Commission, staff, and the entire community will base land use and resource decisions. To provide a contemporary plan that will guide the community through the year 2040, the General Plan update will reflect recent development decisions and changes in State law. Major components of the Ukiah General Plan Update will include the following elements: Land Use Element. This element will consider current and proposed land use amendments as depicted in Figure 3. Economic Development Element. This element will focus on goals and policies to promote and further economic development, job retention, and fiscal sustainability within Ukiah. Agricultural Element. This element will focus on goals and policies to conserve agricultural resources within Ukiah. Mobility Element. This element will address existing and planned vehicle, pedestrian, and bicycle infrastructure across the City. Public Facilities, Services, and Infrastructure Element. This element will focus on goals and policies related to public services, including but not limited to police, fire, airport, recreation, water/wastewater, and emergency services. Page 434 of 559 Notice of Preparation City of Ukiah General Plan Update Page 3 Environment and Sustainability Element. This element will address the wide variety of parks, trails, and open spaces serving the diverse recreation needs of Ukiah residents, particularly youth, and emphasize the unique features of the City’s natural environment. This element will also consider the effects of existing and planned development on natural resources located on public lands. Hazards and Safety Element. This element will cover seismic activity, other geologic hazards, fire hazards, hazardous materials, flooding, and other potential hazards, consistent with Government Code Section 65302(g). It will also address resiliency and risks from natural hazards in Ukiah, pursuant to SB 379. This element will also cover noise element requirements, consistent with Government Code Section 65302(f), including new existing noise contours as well as projected noise contours based on future traffic volumes projected to arise from improvements planned for in the Mobility Element. Project Alternatives: The EIR will evaluate a reasonable range of project alternatives that, consistent with CEQA, meet most of the project objectives and reduce or avoid potential environmental effects, including a required No Project Alternative. Potential Environmental Effect Areas: The EIR will describe the reasonably foreseeable and potentially significant adverse effects of the proposed project (both direct and indirect). The EIR also will evaluate the cumulative impacts of the project when considered in conjunction with other related past, present, and reasonably foreseeable future projects. The City preliminarily anticipates that the proposed project could result in potentially significant environmental impacts in the following topic areas, which will be further evaluated in the EIR. Aesthetics Agriculture and Forestry Resources Air Quality Biological Resources Cultural Resources Greenhouse Gas Emissions Land Use and Planning Noise Population and Housing Public Services and Recreation Transportation Tribal Cultural Resources Utilities and Service Systems Wildfire Cumulative Effects Effects Found Not to be Significant When the Draft EIR is completed, it will be available for review at the City’s offices located at 300 Seminary Ave, Ukiah, California 95482 and online at: https://ukiah2040.com/documents.html. The City will issue a Notice of Availability of a Draft EIR at that time to inform the public and interested agencies, groups, and individuals of how to access the Draft EIR and provide comments. If you have questions regarding this NOP or the scoping meeting, please contact Craig Schlatter at (707) 463-6219 or via email at cschlatter@cityofukiah.com _____________________________________________ ____________________ Craig Schlatter, Director of Community Development Date 05/31/2022 Page 435 of 559 Notice of Preparation City of Ukiah General Plan Update Page 4 Figure 1 Regional Location Page 436 of 559 Notice of Preparation City of Ukiah General Plan Update Page 5 Figure 2 Project Location and Current Land Use Designations Page 437 of 559 Notice of Preparation City of Ukiah General Plan Update Page 6 Figure 3 Proposed Land Use Element Amendments Page 438 of 559 Page 1 of 3 Agenda Item No: 11.b. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1737 AGENDA SUMMARY REPORT SUBJECT: Conduct a Public Hearing to Consider Adoption of a Resolution Approving the Submittal of an Application in Response to the 2022 State Community Development Block Grant Program Notice of Funding Availability; and Approve Corresponding Budget Amendments if Awarded the Grant. DEPARTMENT: Community Development PREPARED BY: Jim Robbins, Housing and Grants Manager PRESENTER: Jim Robbins, Grants Manager; Craig Schlatter, Community Development Director ATTACHMENTS: 1. 2022 CDBG NOFA 2. Local Application CDD Planning Grant 3. 2022 CDBG Resolution Summary: Council will conduct a public hearing to consider adoption of a resolution approving the submittal of one or more applications in response to the 2022 State CDBG NOFA. Council will also consider approving corresponding budget amendments if awarded funding for the application. Background: On April 19, 2022, the California Department of Housing and Community Development (HCD) announced the release of the 2022 Notice of Funding Availability (NOFA) for $30 million in federal funds through the Community Development Block Grant (CDBG) program. According to the NOFA (Attachment 1), Housing and Community Development Program applications are due to HCD through the web-based Grants Network by June 20, 2022; and Economic Development applications are due by July 18, 2022. The City is eligible to apply for CDBG funds in this annual 2022 funding cycle because its 2019-2027 Housing Element has been adopted and is in full compliance with State Housing Element law. The City is limited, however, to applying for these three activities: housing and non-housing planning activities, direct homeownership assistance, and economic development projects. This is due to HCD's requirement that jurisdictions must expend 50% of current grants of the same activity type to apply for additional funds of that same activity type. Because of the City's success in securing CDBG grants over the last two years and HCD's delayed release of standard agreements, the City has not yet expended at least 50% of funds for other activities, with the exception of the planning activity. All CDBG activities must meet one of the following National Objectives: 1) benefit to low- and moderate- income persons; 2) aid in the prevention or elimination of slums and blight; or 3) meet certain urgent community needs. HCD's priority for this funding cycle is to ensure all eligible persons receive equitable access to services, and are served with dignity, respect, and compassion regardless of circumstances, ability, or identity, which includes marginalized populations, including but not limited to Black, Native, and Indigenous, Latinx, Asian, Pacific Islands and other people of color, immigrants, people with criminal records, people with disabilities, people with mental health and substance abuse vulnerabilities, people with limited English proficiency, people who identify as transgender, people who identify as LGBTQ+, and other individuals that may not traditionally access mainstream support. City of Ukiah Local Application Process Page 439 of 559 Page 2 of 3 The City has developed a local application process to both inform stakeholders and potential applicants of the CDBG NOFA and to establish a fair process by which local applicants can be considered for a possible City CDBG application submitted to the State. On May 13, 2022 the City published a public notice in the Ukiah Daily Journal announcing the public meeting, the City's "design phase" public hearing, and describing the 2022 NOFA. Staff also emailed local stakeholders about the meeting. On May 24, 2022, Staff held a hybrid virtual/in-person meeting for local stakeholders and other City Staff to discuss the 2022 NOFA and the City’s local application process. Staff also distributed the City’s Local Application, which mirrors the application threshold requirements in the State CDBG application. The May 24, 2022, design phase public hearing can be viewed on the City's website: www.cityofukiah.com/meetings. Local applications were due by May 27, 2022, and one application from City Staff was received by the deadline. That application was for a Planning Activity- Housing Conditions Survey (Attachment 2). Discussion: Staff is proposing Council adopt the resolution (Attachment 3) authorizing submittal of a CDBG application for up to $250,000 for a Planning Study- Housing Conditions Survey. The purpose of the housing conditions survey is to provide an assessment of the condition of the housing stock in the incorporated areas of the City of Ukiah. If awarded, completion of the Housing Conditions Survey would assist the City both in making its newly CDBG-funded housing rehabilitation program more effective and in being more competitive for future CDBG housing rehabilitation applications. Pursuing funding for an updated Housing Conditions Survey was also referenced within the City’s most recently adopted 2019-2027 Housing Element. The last Housing Conditions Survey completed by the City was in 2008. At the time of preparation of this staff report, Staff was still seeking cost estimates from qualified firms to implement the study. The Housing Conditions Survey would either be implemented by a combination of a consultant and City Staff or in-house by City Staff in the Community Development Department. Staff Recommendation to Council The following is requested: Planning Grant for Housing Conditions Survey = not to exceed $250,000 Total = not to exceed $250,000 Additionally, Staff recommends Council approve the use of CDBG Program Income in an amount not to exceed $46,000 for the Housing Conditions Survey project. To proceed with this recommendation, Staff requests Council 1) conduct a public hearing; 2) adopt the Resolution in Attachment 3 authorizing an application be submitted to HCD for the above activities; and 3) approve corresponding budget amendments if the application is awarded. Recommended Action: 1) Conduct a public hearing to consider approval of application submittal to the State Department of Housing and Community Development; and 2) adopt a resolution authorizing the submittal of a 2022 State Community Development Block Grant application; and 3) approve the corresponding budget amendments if awarded. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Page 440 of 559 Page 3 of 3 Page 441 of 559 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, GovernorDEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF FEDERAL FINANCIAL ASSISTANCE 2020 W. El Camino Avenue, Suite 200, 95833 P.O. Box 952054 Sacramento, CA 94252-2054 (916) 263-2771 www.hcd.ca.gov April 19, 2022 MEMORANDUM FOR: All Potential Applicants FROM: Geoffrey M. Ross, Deputy Director Division of Federal Financial Assistance SUBJECT: 2022 Community Development Block Grant Program Notice of Funding Availability The California Department of Housing and Community Development (Department) is pleased to announce the release of this Notice of Funding Availability (NOFA) for approximately $30 million in federal funds for the 2022 Community Development Block Grant (CDBG) program. The Department is also releasing an amendment to the State of California Final CDBG Program Guidelines to change the requirement for housing element compliance from the time of application to the time of award of funding. Funding for this NOFA is available to the state from the United States Department of Housing and Urban Development (HUD), pursuant to the Housing Community Development Act of 1974, as amended and 24 Code of Federal Regulation (CFR) Part 570 Subpart I “State Community Development Block Grant Program”. These regulations require the state to make funds available to units of general local government in the state’s non-entitlement areas. Units of general local government are defined by HUD as political subdivisions of the state, which in California are towns, cities, and counties. Only non-federally recognized Tribes can receive funding through applications submitted by non-entitlement cities and counties. No direct funding from the Department can be provided to Tribes, Tribal Designated Housing Entities, or nonprofits. CDBG funds are provided as grants for a wide range of activities directed toward Economic Development (ED), improvement of community facilities and infrastructure, neighborhood revitalization, and public services. All CDBG activities must meet one of the following National Objectives: benefit low- and moderate-income persons; aid in the prevention or elimination of slums and blight; or meet certain urgent community needs. This NOFA provides detailed information on the application process for CDBG funding. The critical priority for this funding is to ensure all eligible persons receive equitable access to services, and are served with dignity, respect, and compassion regardless of circumstance, ability, or identity, which includes marginalized populations, including but not limited to, Black, Native and Indigenous, Latinx, Asian, Pacific Islanders and other people of color, immigrants, people with criminal records, people with disabilities, people with mental health and substance abuse vulnerabilities, people with limited English Attachment 1 Page 442 of 559 CDBG 2022 Notice of Funding Availability April 6, 2022 Page 2 proficiency, people who identify as transgender, people who identify as LGBTQ+, and other individuals that may not traditionally access mainstream support. Additionally, the Department expects eligible Applicants to plan for how this funding will reduce disparities and increase racial equity in their communities. Applications for CDBG funding under this NOFA will be accepted via the Department’s online grant application and management system, Grants Network, supported by eCivis. Profile set-up instructions and other technical assistance can be found on the webpage under Training and Technical Assistance at eCivis Grants Network User. NOFA Deadlines Housing and Community Development Programs Community Development Competitive Programs Applications Due June 20, 2022, at 3:00 p.m. Pacific Daylight Time (PDT) There will be no Multifamily Housing, Housing Infrastructure, and Community Development Project funding in this NOFA. The Department will continue to fund down the Over-the-Counter (OTC) waiting list from the 2019-2020 NOFA. Economic Development Projects and Programs Economic Development Applications Due July 18, 2022, at 3:00 p.m. PDT Applications in partnership with non-federally recognized Tribes Non-Federally Recognized Tribes August 19, 2022, at 3:00 p.m. PDT To receive CDBG program NOFA FAQs, emails, and other information and updates, please subscribe to the Federal Programs listserv. If you have any questions, please submit them to cdbg@hcd.ca.gov. All activities in this NOFA are subject to availability of funds and continuing HUD and legislative authority. Attachment NOFA Release April 19, 2022 Application Submittal Start Date: April 20, 2022 Page 443 of 559 Community Development Block Grant Program 2022 Notice of Funding Availability Gavin Newsom, Governor State of California Lourdes M. Castro Ramírez, Secretary Business, Consumer Services and Housing Agency Gustavo Velasquez, Director California Department of Housing and Community Development 2020 W. El Camino Avenue, Suite 500, Sacramento, CA 95833 Telephone: (916) 263-2771 Website: https://www.hcd.ca.gov/grants-funding/active-funding/cdbg.shtml Community Development Block Grant Program email: cdbg@hcd.ca.gov April 6, 2022 Page 444 of 559 CONTENTS I. Overview .......................................................................................................................... 1 A. Notice of Funding Availability ........................................................................................... 1 B. Tentative Timeline............................................................................................................ 1 C. What is new in this NOFA ................................................................................................ 2 D. Authorizing Legislation ..................................................................................................... 3 E. Definitions ........................................................................................................................ 4 II. Program Requirements ................................................................................................... 4 A. Eligible Applicants ............................................................................................................ 4 B. Restrictions on Multiple Activities in the Same Political Districts ....................................... 5 C. Allocation and Funding .................................................................................................... 5 D. State Allocations .............................................................................................................. 6 E. Special Allocations ........................................................................................................... 7 F. Federal Limits .................................................................................................................. 7 G. Activity Delivery ............................................................................................................... 8 H. Insufficient Demand ......................................................................................................... 9 I. Eligible Activities .............................................................................................................. 9 J. Activity Limits ................................................................................................................... 9 III. Application Requirements .............................................................................................10 A. National Objectives .........................................................................................................10 B. Milestones ......................................................................................................................12 C. Conditions .......................................................................................................................13 IV. Application Threshold and Initial Requirements ..........................................................13 A. Threshold Requirements .................................................................................................14 B. Application and Activity Requirements ............................................................................18 V. Application Review ........................................................................................................21 VI. Award Recommendations .............................................................................................22 VII. Application Submission .................................................................................................22 A. Workshops ......................................................................................................................22 B. Disclosure of application..................................................................................................23 VIII. Appeal Criteria and Process ..........................................................................................24 A. Appeal process and deadlines .........................................................................................24 B. Appeal decisions .............................................................................................................24 C. Effectiveness ..................................................................................................................24 IX. Awards announcement and grant implementation .......................................................25 A. Awards announcements ..................................................................................................25 B. Standard Agreements .....................................................................................................25 X. Federal program requirements ......................................................................................25 A. Federal Cross-Cutting Requirements ..............................................................................25 B. Relocation plan requirement ............................................................................................26 C. Procurement ...................................................................................................................27 D. False, Fictitious or Fraudulent Claims .............................................................................27 E. Detecting, Preventing, and Reporting Fraud ...................................................................27 F. Combatting Fraud ...........................................................................................................27 Page 445 of 559 APPENDICES Appendix A: Non-Entitlement CDBG Jurisdictions Census and American Community Survey Data Need Scoring Appendix B: Housing Element and Growth Control Requirements Appendix C: Citizen Participation, Public Hearings, and Public Information File Requirements Appendix D: Sample Resolution of Governing Body Appendix E: IDIS Matrix - CDBG Eligibility Activity Codes and National Objectives Appendix F: Accessing CDBG Income Limits by Country and HUD Low/Moderate-Income Area Benefit Data Appendix G: Determining Service Area Appendix H: CDBG Income Survey Information Appendix I: State Objective Criteria and Scoring Appendix J: 2021 CDBG Application Certifications and Statement of Assurances Appendix K: Sample DRAFT Standard Agreement Appendix L: Scoring Matrix Appendix M: Program Expectations for Economic Development Activities Appendix N: Racial Equity Note – Appendices are located in eCivis in the ‘Files’ tab on the Department under each specific program solicitation Page 446 of 559 California Department of Housing and Community Development 1 CDBG 2022 NOFA – April 6, 2022 I. Overview A. Notice of Funding Availability The California Department of Housing and Community Development (Department) announces the availability of approximately $30 million in funding available through the federal Small Cities Community Development Block Grant Program (CDBG) for the 2022 funding year. CDBG funds are provided as grants to Non-Entitlement Jurisdictions. The objectives of the CDBG program are to develop viable communities by the provision of decent affordable housing, a suitable living environment, and to expand economic opportunities, principally for the benefit of Low- and Moderate-Income (LMI) persons, families, households, and neighborhoods. LMI is defined as neighborhoods, families, households, and individuals whose income does not exceed 80 percent of the county median income, as adjusted by the United States Department of Housing and Urban Development (HUD) for family household size. All applications will be reviewed for completeness and compliance with state and federal requirements. Only complete and compliant applications will be eligible for application review, approval, and potential funding. B. Tentative Timeline The timeline below identifies deadlines for the 2022 program year application process. NOFA Deadlines Housing and Community Development Programs Community Development Competitive Programs Applications Due June 20, 2022, at 3:00 p.m. Pacific Daylight Time (PDT) There will be no Multifamily Housing, Housing Infrastructure, and Community Development Project funding in this NOFA. The Department will continue to fund down the Over-the-Counter (OTC) waiting list from the 2019-2020 NOFA. Economic Development Projects and Programs Economic Development Applications Due July 18, 2022, at 3:00 p.m. PDT Applications in partnership with non-federally recognized tribes Non-federally recognized Tribes August 19, 2022, at 3:00 p.m. PDT NOFA Release April 19, 2022 Application Submittal Start Date: April 20, 2022 Page 447 of 559 California Department of Housing and Community Development 2 CDBG 2022 NOFA – April 6, 2022 Undersubscribed ED OTC and Competitive program funds remaining at the close of the 2022 CDBG NOFA will be rolled into the CD OTC waitlist of projects submitted under the 2019 Housing and Non-Housing OTC applications in the 2019-2020 NOFA. Applications submitted before the application start date or after the respective due date or closing date will not be accepted. There will be no exceptions. The Department recommends Applicants plan to submit their application(s) well before the final due or closing date to provide opportunity for troubleshooting if needed. Each application will be digitally time stamped upon submittal. C. What is new in this NOFA 1. Resolution The Department-approved resolution form provided within the appendices of the NOFA MUST BE used. Applications that are submitted with resolutions that are not on the Department-mandated form will be disqualified. If a governing body must prepare a separate resolution concurrently that conforms to its local standard, it may do so in addition to preparing the resolution form provided by the Department. This is an internal control to prevent and detect fraud as required by HUD. This resolution also allows Standard Agreements to be executed without delay that can result when a resolution is not acceptable to the Department. 2. Capital Improvement Projects The Department will not accept any new CD OTC capital improvement (Project) applications for the 2022 funding round. As part of the CDBG redesign, the Department implemented OTC applications for capital improvement Projects for multifamily housing, infrastructure, and public facilities in the 2019-2020 NOFA. This solicitation was oversubscribed and, in response to stakeholder feedback, those applications that were not funded were placed on a waitlist. The Department will continue to fund down the existing waitlist of shovel-ready Projects through the 2022 program year if the funds from this NOFA are undersubscribed. 3. Workshops Workshops will be conducted virtually via Zoom. The schedule and registration information will be posted to the CDBG webpage. Training and Technical Assistance are also available on the CDBG webpage. Page 448 of 559 California Department of Housing and Community Development 3 CDBG 2022 NOFA – April 6, 2022 In addition to the standard NOFA workshop, the Department will also be offering a series of trainings covering several topics that have been identified as a need for Applicants. Applicants are highly encouraged to attend the CDBG NOFA Workshops and any CDBG trainings as they detail specific issues, changes, solutions, guidance, and federal and state rules pertaining to CDBG Programs. An Applicant that opts out of any of the CDBG trainings will not be exempt from knowing the federal and state rules pertaining to the CDBG program. 4. Appeal Period Appeals period changed from five (5) days to ten (10) days. D. Authorizing Legislation • 24 Code of Federal Regulations (CFR) §570.480 et. seq, Federal CDBG Regulation • 24 CFR Part 58 Environmental Review Procedures • 2 CFR Part 200 Uniform Grant Administration Requirements • Health & Safety Code (HSC) §§50825-50834, State of California CDBG program • 2020-2024 State of California Consolidated Plan • 2022-2023 State of California Annual Action Plan (Currently being drafted) • CDBG Guidelines, California Department of Housing and Community Development If there are changes to federal or state statutes or regulations, other laws governing the CDBG program, or funding is modified by Congress, HUD, the Department, or the State Legislature, these changes may become effective immediately and apply to funded activities under this NOFA. Note: The Housing and Community Development Act of 1974 (HCDA) is codified as Title 42 U.S.C. §5301, et. seq.: thus, those citations are interchangeable and cite the same statute language. For example, the citation of HCDA 105(a)(22) and 42 U.S.C. §5305(a)(22) are references to the same statute language. For the purposes of this NOFA, we will use the 42 U.S.C. §5301 citations for references to the federal statutes. In administering this NOFA, if there is a conflict between the federal statutes or regulations and state statutes or guidelines, the federal statutes and regulations shall prevail. All activities in this NOFA are subject to availability of funds and continuing HUD and California legislative authority. The Department reserves the right, at its sole discretion and at any time, to rescind, suspend or amend this NOFA and any or all its provisions. The Department will notify interested parties through listserv emails and by posting notification on the Department website if the Department rescinds, suspends, or amends this NOFA. This NOFA is not a commitment of funds to any Activity or Applicant. Page 449 of 559 California Department of Housing and Community Development 4 CDBG 2022 NOFA – April 6, 2022 E. Definitions Except as otherwise defined herein, all defined terms have the meaning set forth in 42 U.S.C. §5302(a) and the State CDBG Guidelines. II. Program Requirements All Program Requirements, Application, Application Threshold, and Initial Requirements set forth in sections II-IV must be met. Failure to include all of the requirements will result in disqualification. A. Eligible Applicants ONLY Non-Entitlement Units of General Local Government such as cities, counties and municipalities are eligible to apply. Federally recognized Tribes, non-federally recognized Tribes, and nonprofits may receive assistance by entering into a subrecipient agreement, Memorandum of Understanding, or contract with an eligible Applicant. 1. Non-Entitlement Status federally CDBG program funds are provided as grants to Non-Entitlement Jurisdictions. These Jurisdictions are encouraged to partner with federally – and non- federally recognized Tribes, districts, agencies, nonprofit service providers, and other community organizations, whenever appropriate, to prepare and submit applications for CDBG funding, and to administer and complete CDBG funded Programs and Projects. Incorporated cities located in an urban county as defined by 42 U.S.C. §5302(a)(6) must formally elect to be excluded from participation in the urban county entitlement status. HUD and the Department must be notified that the city has elected to be excluded from the urban county participation as per 24 CFR §570.307(g) for it to be eligible for the state CDBG program. Only eligible activities from eligible Applicants will be scored and ranked. 2. Housing Element Compliance As per HSC §50829, the Applicant must submit a draft and adopted housing element to the Department in accordance with the requirements listed in Government Code (GC) §65580, et seq. and GC §65585 (see Appendix B) prior to an award being granted. Applicants that fail to comply with the procedural requirements (i.e., GC §65585) of the Housing Element Law are ineligible for funding through the state CDBG program. Eligibility cannot be restored until the Applicant has met such procedural requirements. Page 450 of 559 California Department of Housing and Community Development 5 CDBG 2022 NOFA – April 6, 2022 3. Growth Control Limitations Applicants that have adopted growth controls, including, but not limited to restrictions on residential building permits and residential buildable lots, that do not meet the exception criteria in HSC §50830 (b) and (c) are ineligible for funding as per HSC §50830. Applicants intending to apply for CDBG funds are required to submit a signed 2022 CDBG Application Certifications and Statement of Assurances that certifies the Applicant has not adopted any residential growth controls, or that adopted residential growth controls meet the applicable exception criteria. Failure to submit executed Application Certifications and Statement of Assurances will result in Applicant ineligibility. 4. Application Submittal Applicants must meet the following requirements when the application is submitted to be eligible to apply for funding under this NOFA: • An eligible Applicant may apply on its own behalf • An eligible Applicant may apply on behalf of one or more other eligible Applicants • Two or more eligible Applicants, which share a program, may submit a joint application • An eligible Applicant may apply on behalf of an eligible subrecipient including a non-federally recognized Tribe or nonprofit. B. Restrictions on Multiple Activities in the Same Political Districts In addition to Activity and application limits identified in the NOFA, an eligible nonentitlement Applicant may apply for activities in service areas within or outside of the Applicant's Jurisdiction when the Applicant is applying for funds set aside by the California State Legislative for non- federally recognized Tribes (HSC §50831) or Colonia’s as defined in Restrictions on Multiple Activities in the Same Political Districts. Applications for eligible activities outside the Applicant's Jurisdiction must include a legally binding agreement, acceptable to the Department, with the city or county in which the eligible Activity is located. Applicants may not apply to both the state CDBG program and to a CDBG program administered by an Urban County or other entitlement entity during the same program year. C. Allocation and Funding Funds will be allocated according to federal regulations found in 24 CFR §570 and state statute, as found in HSC §50827, et seq. For more information, please Page 451 of 559 California Department of Housing and Community Development 6 CDBG 2022 NOFA – April 6, 2022 reference the CDBG Guidelines. The tables below include the estimated percentage of funding available for set-asides and funding caps for the 2022 allocations. The amount of total funding available and the allocations of those funds are only estimates and are subject to change without notice. Funding awarded through this NOFA will have a 36-month expenditure and liquidation period. NOTE REGARDING DRAW DOWN OF GRANT FUNDS: Pursuant to both federal and state law all CDBG costs must be: (1) necessary (2) reasonable (3) there can be no duplication of benefit (4) CDBG funds cannot be used to supplant local or state resources (5) Applicant must guard against fraud and (6) ineligible uses of CDBG funds Awards will be limited to $1.5 million per Jurisdiction, including all applications submitted under this 2022 NOFA, except jurisdictions applying on behalf of a Colonia or a non-federally recognized Tribe which may additionally apply for funds under those set-asides. D. State Allocations 1. Economic Development (ED) Per state statute, 30 percent of the annual allocation, less state operating funds, must be set aside for ED projects and programs. NOTE: the Department is piloting the availability of advancing funds for ED Loans/Grants with CDBG-CV awards and may offer advances for this purpose to 2022 CDBG Applicants at a later date, at the Department’s discretion and pending successful deployment of the pilot. 2. Housing and Housing-Related Infrastructure Per state statute, 51 percent of the annual allocation, less state operating funds, must be used by the Department to make grants to eligible cities or counties for the purpose of providing or improving housing opportunities for persons and families of low or moderate income or for purposes directly related to the provision or improvement of housing opportunities for persons and families of low or moderate income, including, but not limited to, the construction of infrastructure. Page 452 of 559 California Department of Housing and Community Development 7 CDBG 2022 NOFA – April 6, 2022 Per federal statute, no more than 15 percent of the annual allocation may fund public services. 3. Capital Non-Housing Projects These funds will be applied to applications carried over from the 2019-2020 NOFA waitlist. E. Special Allocations 1. Colonias Per HUD agreement, 5 percent of the annual allocation. The Colonias allocation is exempt from the $1.5 million per Jurisdiction limit. Eligible Activity includes housing assistance, infrastructure, planning, and public services. 2. Non-Federally Recognized Tribes Per state statute, 1.25 percent of the annual allocation. The non-federally recognized Tribe allocation is exempt from the $1.5 million per Jurisdiction limit. Eligible activities include housing assistance, infrastructure, planning, and public services. F. Federal Limits 1. Program Administration The Department can use 3 percent of total funding for administration costs. 2. General Administration Applicants may request up to a flat 7 percent of the total 2022 CDBG grant funding requested per Activity for General Administration (GA). GA costs may include, but are not limited to, the following categories: • Salaries, wages, and related costs of the Grantee's staff engaged in activities associated with the general administration of the CDBG program, including general management, general legal services, accounting, and auditing • Travel costs incurred in carrying out the general management of the program • Administrative services performed under third-party contracts, including contracts for such services as general legal services, accounting services, and ad services Page 453 of 559 California Department of Housing and Community Development 8 CDBG 2022 NOFA – April 6, 2022 • Costs for goods and services related to the general management of the program, including rental and maintenance of office space, insurance utilities, office supplies, and rental or purchase of office equipment • Costs incurred in providing information and resources to individuals, families, and households in the LMI group, and to citizen organizations participating in the planning, implementation, or assessment of the Grantee's program • Administrative funding can also be used for fair housing activities in compliance with the requirements of state CDBG Guidelines §103. If a cost cannot be associated with one of the above listed groups and cannot be associated with direct project costs, the Department will, upon the Grantee's request, decide whether it is an administrative cost, an Activity Delivery cost, or an ineligible cost according to 24 CFR §§570.489 and 570.482 • Completion of the NEPA Environmental Review Record for General Administration Activities (GA NEPA) The calculation for General Administration should be the amount of the Activity expenses plus Activity Delivery expenses multiplied by 7 percent. (Activity + Activity Delivery) * 0.07 = Max GA Applicants may elect to assign more funds to Activity costs and take less than the 7 percent as GA allocation. GA for PI funds is 17 percent of annual receipts. For project budgets with both grant award and PI as funding sources, please identify how much GA will be from each source to ensure that GA stays within the program caps. Note: The above allocations and limits do not total the amount available. These allocations and limits overlap, and applications may be counted against multiple allocations and/or limits. Please see the application solicitations for the available funding for each application type. G. Activity Delivery Activity Delivery (AD) costs are those costs directly related and necessary to successfully complete a specific Activity. AD covers the cost of staff directly carrying out the Activity, in addition to equipment and supplies that are necessary to carry out the Activity. Eligible costs include: • Salaries of Grantee or subrecipient staff carrying out Activity • Activity Specific Environmental Review Costs (not for General Administration) • Loan underwriting costs Page 454 of 559 California Department of Housing and Community Development 9 CDBG 2022 NOFA – April 6, 2022 • Architectural and engineering design costs • Labor compliance review costs Supplies, equipment, uniforms necessary to carry out a specific CDBG Activity AD must be cost reasonable and directly tied to completion of an Activity that meets a National Objective. H. Insufficient Demand If there is insufficient demand for an identified allocation, the Department will make awards first to any unfunded applications submitted on behalf of non-federally recognized Tribes, then to projects on the 2019-2020 NOFA OTC waitlist in the order listed and that can meet the timeliness of federal funds requirements. I. Eligible Activities For a complete list of eligible activities allowed under the HCDA, go to 42 U.S.C. §5305. CDBG program activities should be in predominantly residential areas or should serve predominantly residential areas to be eligible. J. Activity Limits Jurisdictions will submit one application per Activity. Each Jurisdiction can submit up to three (3) applications during this NOFA cycle. Each Activity must have a unique application with a complete budget, National Objective, scope of work, and milestone timeline. There will be no “combo” activities or applications accepted in this NOFA. Each application will have a stand-alone Standard Agreement for that Activity. Applicants are encouraged to review the sample draft Standard Agreement in Appendix K as a sample of the applicable terms and conditions required for CDBG funded activities. 1. Housing and Community Development (CD) Activities The maximum grant award for all CD Activities is $1.5 million per Jurisdiction. Per Jurisdiction limits do not apply to Colonia and Native American set-asides. The below limits are new grant awards limits per Activity. Program Income (PI) included in an activity budget does not count against the Jurisdiction maximum grant award. Total Activity budgets may exceed the award limits when PI is budgeted to the Activity; however, the new grant award, per Activity, shall not exceed the maximums below. Per-Activity limits do not apply to Colonia and Native American set-asides. Page 455 of 559 California Department of Housing and Community Development 10 CDBG 2022 NOFA – April 6, 2022 Pursuant to 24 CFR §570.482, eligible activities and maximum grant award amounts for funding the CDBG program include, but are not limited to: a) Housing assistance to single-family units • Single Family (1 - 4 units) Homebuyer Assistance - up to $500,000 • Single Family (1 - 4 units) Housing Rehabilitation - up to $500,000 b) Non-housing CD activities • Public services - up to $500,000 (Please note that rental subsistence payments are being allowed in this NOFA) • Planning & Technical Assistance (including Housing Planning, public services Planning and Non-housing Planning) - up to $250,000 2. Economic Development Activities The maximum total Jurisdiction grant award for ED activities is $1.5 million. When applying for ED and CD activities, the combined maximum may not exceed $1.5 million. Applicants may apply for up to $750,000 maximum to be used for Business. Assistance and/or Microenterprise Assistance. These maximums do not include PI. PI may be included in addition to the new program award. The below limits are new grant awards limits per Activity. Per-Activity limits do not apply to Colonia and Native American set-asides. ED activities and grant awards include: a) Business Assistance and Microenterprise Assistance (including both Micro- Financial Assistance and Technical Assistance)- up to $750,000 b) Infrastructure in Support of Business- up to $1.5 million c) Economic Development Planning and Technical Assistance- up to $250,000. III. Application Requirements A. National Objectives CDBG funded activities must meet one of three National Objectives: • Benefit LMI persons • Aid in the prevention or elimination of slums or blight • Meet an urgent need At least 70 percent of the funds awarded must benefit LMI individuals or households. No Activity or portion of a program assisted by these funds may exclude from its benefits the lowest income-eligible group. Individual activities shall meet one of the following National Objectives: Page 456 of 559 California Department of Housing and Community Development 11 CDBG 2022 NOFA – April 6, 2022 1. Low- to Moderate-Income Persons, households, and/or neighborhoods benefiting from LMI activities must meet HUD’s LMI requirements. HUD updates income limits annually. Applicants will be notified via a news blast email and information will be posted on the Department’s website when the HUD Adjusted Median Family Income (HAMFI) limits and low- to moderate-income areas (LMA) are updated. Applicants are required to use the updated income limits as soon as they are available. The LMI National Objective consists of the following categories: a. Low-moderate Income Limited Clientele Low- to moderate-income Limited Clientele (LMC), as defined by income limits or presumed benefit, refers to persons who earn 80 percent or less of HAMFI for the county of residence, as updated annually by HUD. Presumed benefit LMC refers to persons who, as a category, are typically low income. • Seniors • Persons with a disability • People experiencing homelessness • Abused children and battered spouses • Illiterate adults • Persons living with acquired immunodeficiency syndrome (AIDS) • Migrant farmworkers b. Low- To Moderate-Income Area (LMA) LMA is identified using census tracts and block groups. LMA may also be identified through an income survey. See Appendix H for additional information regarding CDBG income surveys, which: • Are based on the American Community Survey using Census Geographies. • Contain at least 51 percent of households in the area earning at 80 percent or below HAMFI to meet LMA. • Must be contiguous and the area should be mapped to show eligibility. • Must be an Activity with public benefit for the area, such as streets and sidewalks, sewer/water Infrastructure, community facilities, or park improvements. • Should be determined to be LMA eligible from the map application at HUD’s Low- and Moderate-Income Summary Data Application page. Instructions for HUD’s mapping application are available to assist in using the map application. c. Low- to Moderate-Income Housing (LMH) LMH as defined by household income limits is a household earning 80 percent or less of HAMFI. Page 457 of 559 California Department of Housing and Community Development 12 CDBG 2022 NOFA – April 6, 2022 d. Low- to Moderate-Income Jobs (LMJ) LMI Job Creation or Retention Activities (LMJ) • LMJ is based on the number of full-time equivalent jobs created or retained. • Must create or retain jobs, and 51 percent of those jobs must be for LMI persons. • To meet the public benefit requirements for LMJ activities, for every $35,000 spent, one full-time equivalent job must be created/retained. 2. Slums and Blight on an area basis (SBA) and on a spot basis (SBS) • Areas must be geographically defined and publicly identified as slums or blighted, typically by a council or board resolution before the Activity is considered. • Activities must aid in the prevention or elimination of slums or blight as described in 24 CFR §570.483(c)(1-2). 3. Urgent Need For the purposes of this NOFA, no Urgent Need applications will be accepted through the NOFA application process without prior Department approval. If you have a program or a project that meets the criteria of Urgent Need, as established at 24 CFR §570.483(d) and you believe your proposed project or program must use Urgent Need as a National Objective to be program eligible, please contact your Department representative for further instructions. Special requirements apply to Urgent Need. Please contact the Department for more information. B. Milestones All CDBG program-funded activities must be implemented according to the milestones defined in the Standard Agreement. Applicants must include at least five milestones per Activity application. Milestone One and the Final Milestone will be prepopulated and cannot be edited by Applicants: • Milestone One: Activity Initiation. Must be completed no later than 60 days from contract execution • Milestone Two: First draw of grant funds • Milestone Three: 50 percent completion • Milestone Four: Final draw of grant funds • Final Milestone: Activity closeout (must be completed no later than 90 days after the Expenditure Deadline) Page 458 of 559 California Department of Housing and Community Development 13 CDBG 2022 NOFA – April 6, 2022 Additional milestones are optional, though encouraged for best practice of Activity implementation. Milestones may be adjusted for delays in application review and Standard Agreement execution. Applicants are encouraged to evaluate feasibility of meeting milestones and build time for unexpected delays into milestone schedules. Milestones may not extend beyond the expenditure deadline of an award. All milestones proposed by Applicants are subject to the review and approval of the Department. TIP: The Department realizes that these milestone dates are estimates. Instead of using an actual date for all optional milestones, please put a time frame. For example: Milestone Two: Activity initiation. 60 days from contract execution Milestone Three: First draw of grant funds: 90 days from contract execution These milestones can be updated by your CDBG representative if changes are needed to be made. C. Conditions Applicants and awardees acknowledge that the funding opportunities referenced in this NOFA, and all obligations of the Department herein, are expressly subject to and conditioned upon the ongoing availability of funds, as well as the continued authority of the Department to operate the CDBG program. In the event that funds are not available, the CDBG program or act under this NOFA is eliminated, or in any way restricted, the Department shall have the option, at its sole discretion, to amend, rescind, suspend, or terminate this NOFA and any associated funding pursuant to the provision set forth immediately above. This NOFA is not a commitment of funds to any Activity or Applicant. IV. Application Threshold and Initial Requirements All applications are required to pass threshold requirements. Applications that do not meet threshold will not move on to scoring, or in the case of ED OTC, will not be reviewed for award and immediately disqualified. The Department strongly recommends a careful review of the application and application instructions PRIOR to beginning the application. Page 459 of 559 California Department of Housing and Community Development 14 CDBG 2022 NOFA – April 6, 2022 A. Threshold Requirements The following threshold requirements must be met at the time of application: 1. The Applicant must be an eligible nonentitlement jurisdiction. 2. The Applicant must demonstrate to the satisfaction of the Department that it is compliant with the financial management requirements of 2 CFR §200. 3. The Applicant must provide the Department with its most recent single audit (as submitted to the State Controller’s Office), if applicable. If the Applicant had or has single audit findings identified in the audit, they must include the remediation plan/agreement; the Applicant will be deemed ineligible for funding through the state CDBG program until the findings are resolved or a remediation plan or agreement is established. Any and all single audit findings are included in this evaluation. This requirement is not limited to federal funds administered by the Department. If an Applicant is not subject to single audit requirements, the Applicant is not required to submit an audit. If an Applicant is not required to submit an annual single audit, they must provide certification that they are not required to submit. 4. Pursuant to 24 CFR §578.25, acceptable evidence of site control is a deed or lease. Absent a current deed or lease, an Applicant may use assessor’s parcel information to establish ownership for Applicant or subrecipient-owned sites. If grant funds will be used for acquisition, acceptable evidence of site control will be a purchase agreement. Site control must be maintained through the operation period of the Activity. Activities are expected to last one year. 5. Must have documented site control for that year. If site control is expected to expire during the open Activity period, the Applicant must document that either an alternative site will be made available or that the Activity operators intend to extend or renew the lease on the existing site. 6. Applicants must include the Jurisdiction name, initial all pages, sign, and submit the Certifications and Statement of Assurances (Appendix J) with their application to meet threshold. Please review the Statement and confirm compliance with each requirement. Failure to comply with the certifications and assurances may result in disqualification, recapture of federal funds, and debarment. Page 460 of 559 California Department of Housing and Community Development 15 CDBG 2022 NOFA – April 6, 2022 7. Pursuant to 24 CFR §570.486, applications must follow CDBG Public Participation regulations. Applicants must provide documentation that the Citizen Participation requirements have been met. Documentation must include proof of public noticing, information provided during the public hearing or public meeting, and public comments received during the public participation, including Jurisdiction responses to comments. Additional information about public participation requirements can be found in Appendix C. 8. The application includes a completed Authorizing Resolution using the required Department-approved Authorizing Resolution form and approved by the Applicant’s governing board. The Authorizing Resolution designates a person or persons responsible for, and authorized to, execute all documents related to the application of CDBG funds. Please see Appendix D for instructions for completing the resolution along with a resolution form. If a governing body must prepare a separate resolution concurrently that conforms to its local standard, it may do so in addition to preparing the resolution form provided by the Department. Applicants must submit their approved resolutions on the form provided by the Department by the application due date. The Department will NOT accept resolutions after this time. 9. Applicant must submit the required Government Agency Taxpayer ID (TIN) Form found in the Files tab of each program solicitation. Submitted TIN forms must include DUNS numbers and accurate payment information to be complete and must not have been signed more than one (1) year before submission. 10. CDBG budgets found in the Grants Network portal are required at application submission. Required budget information includes direct costs only. Direct costs for Activity, GA, Program Income, and ‘Other’, if applicable, must be completed and clearly identified. Do not include any information on indirect cost, match, or cost share. 11. In addition, Applicants are required to upload their Sources and Uses for all funds applicable to the CDBG Activity. The application will guide Applicants that are using multiple funding sources to finance their Activity to upload a comprehensive Activity Sources and Uses. 12. Based on the 50 percent rule, Applicants with one or more current and open CDBG Standard Agreements (SAs), for which the expenditure deadline established in the agreement(s) has not yet passed, shall be ineligible to apply for any additional Page 461 of 559 California Department of Housing and Community Development 16 CDBG 2022 NOFA – April 6, 2022 CDBG funds for the same type of Activity(ies) included in those open CDBG SAs, unless the Applicant has expended at least 50 percent of CDBG funds previously awarded, including PI, for that Activity, or unless a waiver to the rule has been approved by the Department’s Director, as allowed at HSC §50833(f). 13. This includes PI only SAs approved for the same type of Activity(ies). For SAs awarded prior to 2018, Applicants will be required to provide their most recent Request for Funds and documentation to document compliance with the 50 percent rule requirement. For awards managed through Grants Network, a screenshot of the grand administration screen at the time of submittal of the application will work as documentation for compliance with the 50 percent rule. 14. Pursuant to 24 CFR Part 5, all CDBG Applicants are required to verify they and their principals, or any/all persons, contractors, consultants, businesses, sub- recipients, etc., that are conducting business with the Applicant are not presently debarred, proposed for debarment, suspended, declared ineligible, or voluntarily excluded from participation in the covered transaction or in any proposal submitted in connection with the covered transaction. Applicants and their partners, contractors, consultants, and subrecipients must register with the System for Award Management (SAM) to do business with the U.S. government and have debarment checks that return a registration status of “Active” and “No Active Exclusion Records” under the Exclusion Summary. 15. The Department will not award any CDBG program funds to Applicants and Applicant partners, including contractors, subrecipients, and consultants that are debarred, suspended, proposed for debarment, and declared ineligible, voluntarily excluded from participation, or that are unregistered in SAM from federally assisted programs. Applicants are not required to perform debarment checks on individual Applicant or partner employees or individual persons unless that person is acting as a contractor, consultant, subrecipient, or program partner and will be receiving payment directly from CDBG funds. Debarment information must be complete to qualify. 16. The Applicant must demonstrate, to the satisfaction of the Department, that it is meeting the State Objectives as described in Appendix I. 17. Pursuant to the National Environmental Policy Act of 1969 (NEPA), Environmental Standards must be met. Applicant must demonstrate compliance by submission of fully complete, current, and applicable Environmental Review Record forms and supporting documentation. Required NEPA process, training, and current forms are available on the HUD Exchange under the ‘Formats’ option. Additional HUD guidance can be found at the Orientation to Environmental Reviews page also on the HUD Exchange. Page 462 of 559 California Department of Housing and Community Development 17 CDBG 2022 NOFA – April 6, 2022 18. NEPA Level of Review worksheet must include the Determination of Level of Review Worksheet. 19. If Applicants intend to use CDBG funding for GA Activities, a GA NEPA review will also be required at application submission, specifying the applicable exemption in 24 CFR §58.34(a). 20. For ED Business Assistance and CD housing assistance activities that operate as a program but, as per HUD, require site specific environmental reviews for NEPA clearance, only a GA NEPA review is required at application. Applicants using a Tiered Review process are strongly encouraged to submit their Tier 1 review at application. ED APPLICATIONS ONLY The Applicant must demonstrate capacity and experience to operate an ED Activity. Capacity and experience may be documented through one of the following commitments: a. The Applicant has hired staff that are able to dedicate capacity to the operation of a CDBG-funded ED Activity. These staff must have at least: • Three years of CDBG ED experience; or • Five years of commercial underwriting experience plus two years of general CDBG experience. b. The Applicant has a draft contract or subrecipient agreement with a qualified consultant or nonprofit ED group with direct experience in CDBG ED implementation. The agreement must be fully executed, and a copy provided to the Department within 30 days of receipt of the Standard Agreement. Final contracts and/or subrecipient agreements must be with the same entities as proposed in draft at the time of the application. Substitutions will invalidate the application and cancel the award. The Applicant commits to partnering with the Small Business Development Centers or a similar organization that has direct experience in CDBG ED program design, implementation, and commercial underwriting. This commitment will be a resolution, memorandum of understanding, or similar formal statement and will be required at application. Page 463 of 559 California Department of Housing and Community Development 18 CDBG 2022 NOFA – April 6, 2022 B. Application and Activity Requirements At time of application submission, all applications must comply with and provide documentation of HUD’s federal cross cutting requirements found at 24 CFR §570.600, et seq, and summarized in section X Federal Program Requirements of this NOFA, and state overlays. State overlay areas are as follows: 1. Application verification Applicants must certify upon submission that their application is true and correct to the best of their knowledge: the required application input fields, attachment uploads, and budgets. Selecting an input field or uploading a blank document to circumvent the application requirements invalidates the application certification and will result in immediate disqualification. Applicants that intentionally input false information or that intentionally upload blank documents will have their good standing with the Department revoked and may be determined to be ineligible for other Department funding. Intentionally providing false information is fraud. Applicants that rely on consultants or grant writers to prepare the CDBG application are strongly encouraged to review the application for completeness and correctness prior to submittal. It is also strongly encouraged to give plenty of time for submitting prior to the cutoff date and at least several hours prior to the cutoff time. If an input field, upload requirement, or application component is not functioning correctly, or if there are system outages or other system failures prior to submittal, please contact cdbg@hcd.ca.gov as soon as possible prior to the cutoff time to document the issue so that applications are not disqualified due to technical difficulties. Failure to contact the Department with system issues will not exempt Applicants from application verification requirements. 2. Gap funding and duplication of benefits CDBG is intended to provide stop-gap funding for crucial infrastructure, public safety, housing, and social service projects. CDBG funds may not be obligated to Activities that are documented to already have sufficient funding for the Activity as described, or that have identified multiple funding sources for the same costs, resulting in a duplication of benefits and overfunding of the Activity. CDBG funds must be “but-for” funding for every Activity and may not be used to supplant local Page 464 of 559 California Department of Housing and Community Development 19 CDBG 2022 NOFA – April 6, 2022 or state resources. CDBG grant funds cannot be used to replace funds that have been budgeted and/or expended from another funding source for the same Activity. Pre-agreement costs are eligible provided that the initial funding for those costs is identified as a temporary funding source (such as a loan from a local fund wherein the loan is float funding the CDBG Activity pre-agreement costs but must be repaid so that the temporary loaned funds may be used as originally intended) and that the costs are budgeted to be part of the CDBG Activity. 3. Good standing The Applicant, and any co-Applicant, together with all respective affiliates, must be in good standing with the Department (i.e., are current on all loan and/or grant obligations, have a satisfactory past performance history in all their prior dealings with the Department, and are in full compliance with all Department contracts and reporting requirements). Applicants not meeting the foregoing requirements shall be ineligible to apply for or receive funding under this NOFA. 4. Article XXXIV Applicants engaging in low-income housing project activities that are subject to Article XXXIV of the California Constitution must show that the project approval process complies with Article XXXIV requirements. The state statutes implementing Article XXXIV can be found at HSC §37000. Exceptions to Article XXXIV can be found at HSC §37001. 5. Racial equity Applicants should prioritize the advancement of racial equity in all CDBG programs and across systems and units of government in the Jurisdiction. The Department asks Applicants to be leaders in the community, facilitating partnerships among service organizations, housing providers, units of government, businesses, the homelessness response system, and other partners to promote racial equity practices. All Applicants must identify the work performed to ensure racial equity in access to programs, projects, and activities funded with CDBG resources. Applicants must commit to analyzing disproportionality in access to housing, access to services, quality of service provision, and desired outcomes in Programs and Projects and affirmatively further equitable access, quality of service provision and outcomes for protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/ Latinx, Asian, Pacific Islanders, and other people of color who have been historically marginalized and are disproportionately impacted by housing segregation, poverty, and homelessness. Page 465 of 559 California Department of Housing and Community Development 20 CDBG 2022 NOFA – April 6, 2022 Applicants cannot simply rely on delivering a standardization of services to address equity. Applicants must commit to reviewing their current policies and procedures and examining available data to ensure all eligible persons receive equitable services, and support, and are served with dignity, respect, and compassion regardless of circumstances, ability, or identity. See Appendix N for Racial Equity Resources and Tools. When applying for 2022 CDBG funds, Applicants should consider: • What are the community’s racial demographics and the demographics of those experiencing homelessness, housing, and economic insecurity? • What are the outcomes of the CDBG programs based on race? What are the requirements for all sub-grantees to look at data to determine racial disparities and then put a plan in place to address them? • How do underserved and marginalized communities learn about and access the CDBG program? What marketing and communication strategies are used to increase equitable access to CDBG programming? • How does the grant-making process include prioritization for programs that are addressing the disproportionate impacts that housing insecurity, homelessness, economic insecurity, lack of access to equitable health care, and COVID-19 has on communities of color, particularly Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities? • How are the voices of Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities and those having lived with the experience of housing insecurity, homelessness and economic insecurity being centered in a meaningful, sustained way in creating effective approaches to addressing these challenges? How are they involved in the funding decision-making process? • How are these funds accessible to smaller and non-traditional organizations that have historically been serving communities of color but may not have previously participated formally in government grant programs? How would these funds address the capacity of organizations that are led by Black, Latinx, Asian, Pacific Islander, and Native and Indigenous people? • Provide a list of partner organizations that are addressing racial equity in the housing and homeless response system, the ED sector, and the health care sector and describe how you partner with them. The Department will require Applicants to submit related racial and ethnic data metrics of their CDBG programming on a quarterly reporting basis. Page 466 of 559 California Department of Housing and Community Development 21 CDBG 2022 NOFA – April 6, 2022 V. Application Review All applications that pass threshold will be reviewed for Activity eligibility. Activities that do not meet program eligibility requirements will be disqualified. The Department reserves the right, at its sole discretion, to suspend, amend, or modify the provisions of this NOFA at any time, including, without limitation, the amount of funds available hereunder. This includes, but is not limited to, authorizing an increase in funding to any Applicant after the Department makes an award under this NOFA. Qualifying competitive applications will be scored according to the evaluation criteria outlined in the application under the Readiness Section. Scores include two components: A. Needs score Needs score use publicly available data from the U.S. Census Bureau's American Community Survey to measure poverty, housing, and ED needs. These statistics are used to rank all eligible Non-Entitlement Jurisdictions and the rankings are translated into numeric scores. Need scores summarize the severity of a community's need for a specific Activity relative to other communities. The Department prepares the need scores and will provide the scores as Appendix A to this NOFA. B. Activity readiness Activity readiness is an indicator of Applicant preparedness for Activity implementation. Applicants are expected to have necessary contracts and subrecipient agreements in place at the time of application submittal. Fully executed contracts and agreements will score higher than draft contracts and agreements. Applicants that will not be using contracts or subrecipient providers to carry out the Activity and will instead use Applicant staff must clearly document that staff have the experience and capacity necessary to successfully complete the Activity. Documentation will include position description(s) for the identified staff, resumes, or Curriculum Vitae for each staff person involved in the implementation of the Activity, organizational chart, and estimated workload. Applications will be ranked based on highest score. Applicants will be notified of their point score, and the Final Point Score and Awardee List will be posted to the CDBG webpage. Page 467 of 559 California Department of Housing and Community Development 22 CDBG 2022 NOFA – April 6, 2022 VI. Award Recommendations Applications that are eligible, complete, and that satisfy readiness requirements may be recommended for funding. Applicants recommended for award will officially be notified of awards through the eCivis Grants Network. The award notification will include instructions for accepting or declining the award, as well as an executable Standard Agreement. Applicants that are not recommended for awards or that fail threshold will be officially notified via email that their application was not awarded or failed to pass threshold. The Final Award List will be posted on the CDBG webpage. Applicants may request a copy of their application reviews after the review has been completed and the Applicant has been notified of the results. VII. Application Submission A. Workshops The Department is conducting a series of application workshops that began in January 2022. These workshops will include training on: • Resolutions: What is required and why • How to complete the correct level of Environmental Review • How to pull a debarment check • How to complete the eCivis Budget • How to pick the correct National Objective • How to pick the correct Matrix Code • How to write a narrative • How to address racial equity in your CDBG funded projects and programs • How to complete the 2022 NOFA Application • 2022 NOFA review Applicants are strongly encouraged to attend these virtual workshop sessions. If they are unable to attend the virtual workshop, Applicants are strongly encouraged to review these workshops on the CDBG website. This website also provides Training and Technical Assistance materials on the CDBG program, the CDBG Redesign, using Grants Network, and preparing a CDBG program application in Grants Network. Please visit the Department’s website for upcoming information. B. Submission Process Applicants must follow instructions in this NOFA, the online application, and the CDBG program Guidelines. The Department strongly encourages Applicants to have Page 468 of 559 California Department of Housing and Community Development 23 CDBG 2022 NOFA – April 6, 2022 all required documents on hand when completing the application. Failure to follow instructions and submit all required documentation will result in disqualification. Once submitted, applications must stand on their own. It is the Applicant’s responsibility to ensure that the submitted application is clear, complete, and accurate. Department staff may request clarifying information but are unable to accept any new documentation that would provide an unfair advantage over other applications. It is strongly recommended that all documents be reviewed and saved to their own electronic files PRIOR to submission. The CDBG Application and all required attachments must be submitted to the Department through the eCivis Grants Network Portal. Applicants must certify that all information is true and complete to the best of their knowledge, under penalty of perjury Per 83 FR 5848 “Any person who knowingly makes a false claim or statement to HUD may be subject to civil or criminal penalties under 18 U.S.C. §287, 1001 and 31 U.S.C. §3729.’’ Applicants that do not have an account with eCivis should log into the eCivis portal. Use the “Create an account” option to initiate a profile. See the available training on the CDBG webpage to learn how to open an account. There is no cost associated with an eCivis account. C. Applicant Responsibility It is the duty and responsibility of each Applicant to review the provisions, requirements, and limitations of all funding sources applied for and obtained for a particular project, program, or activity in order to ensure that each and every requirement of those funding sources is compatible with all Department program requirements and restrictions. Incompatibility of funding sources will result in the denial or cancellation of an award, or may result in the placement of conditions or limitations on an award, all as determined by Department in its sole and absolute discretion. D. Disclosure of application Information provided in the Application will become public record available for review by the public pursuant to the California Public Records Act (GC §6250, et. seq). As such, the Department may disclose any materials provided by the Applicant to any person making a request under this Act. The Department cautions Applicants to use discretion in providing information not specifically requested, including, but not limited to, bank account numbers, personal phone numbers, home addresses, or other personally identifying information. By providing this information to the Department, the Applicant is waiving any claims of confidentiality, and consents to the Department’s disclosure of the Applicant’s material upon receipt of a Public Records Act request. Page 469 of 559 California Department of Housing and Community Development 24 CDBG 2022 NOFA – April 6, 2022 VIII. Appeal Criteria and Process A. Appeal process and deadlines In order to lodge an appeal, Applicants must submit to the Department a written appeal by the filing deadline set forth below, which states all relevant facts, arguments, and evidence upon which the appeal is based. Furthermore, the Applicant must provide a detailed reference to the area(s) of the Application that provide clarification and substantiation for the basis of the appeal. No new or additional information will be accepted if this information would result in a competitive advantage to an Applicant. Once the written appeal is submitted to the Department, no further information or materials will be accepted or considered thereafter. All Appeals must be submitted to the Department via email at cdbg@hcd.ca.gov, PLEASE do not send Appeals to Department staff directly. Emails to the email address listed above will be accepted so long as the email time stamp is prior to the appeal deadline. Filing Deadline: Appeals must be received by the Department no later than ten (10) business days from the date the Department notifies the Applicant that their application has failed to meet eligibility, threshold, or has failed to score high enough in readiness to qualify for award. Late appeals will not be reviewed. B. Appeal decisions It is the Department’s intent to render its decision in writing within fifteen (15) business days of receipt of the Applicant’s written appeal. All decisions rendered shall be final, binding, and conclusive, and shall constitute the final action of the Department with respect to the appeal. C. Effectiveness If the applicable statutes and/or Guidelines governing the CDBG program contain an existing process for appealing decisions of the Department with respect to NOFA awards, then this section shall be inapplicable, and such existing authority shall govern all appeals. Page 470 of 559 California Department of Housing and Community Development 25 CDBG 2022 NOFA – April 6, 2022 IX. Awards announcement and grant implementation A. Awards announcements The Department anticipates awards will be announced no later than September 2022. OTC awards will be announced as applications are approved for funding. Until awards are announced, the CDBG staff will not be able to discuss applications or the status of applications. Within 60 days from the award announcement date, unsuccessful Applicants will have the opportunity to request an interview with Department staff to discuss their application. Applications and agreements are public information and are available for review upon request. B. Standard Agreements Successful Applicants (awardees) will enter into a Standard Agreement with the Department. A draft sample Standard Agreement is included as Appendix K to this NOFA. The Standard Agreement contains all the relevant state and federal requirements, Activity performance and management requirements, and disbursement requirements. A condition of award will be that a Standard Agreement must be executed by the awardee within 30 days (contracting period) of the awardee’s receipt of the Standard Agreement(s). Failure to execute and return the Standard Agreement(s) to the Department within the contracting period will result in award cancellation. Award cancellations are final. In order to ensure that the Standard Agreements are being sent to the correct individual, Applicants MUST complete ALL required sections of the profile section of the application. X. Federal program requirements A. Federal Cross-Cutting Requirements The CDBG program is administered under the rules and regulations promulgated primarily in 24 CFR §570.600, et seq. These primary regulations are known as the federal cross-cutting requirements and form the basis of the programmatic requirements. The Department incorporates all federal cross-cutting requirements into the state CDBG program, and the regulations in Part 570 are translated into required actions on the part of all Grantees of the state CDBG program. Page 471 of 559 California Department of Housing and Community Development 26 CDBG 2022 NOFA – April 6, 2022 This following is a summary of the federal cross-cutting requirements: • Environmental Standards (based on National Environmental Policy Act of 1969 [NEPA]) • Labor Standards (Davis-Bacon and related laws) • Achieving a HUD National Objective • Public participation requirements • Fair Housing and Affirmatively Furthering Fair Housing • Equal Opportunity and Non-Discrimination in federal Grant Programs • Federal Procurement Guidelines • National Flood Insurance Program compliance • Relocation and displacement requirements • Employment and Contracting Opportunities Section 3 Compliance • Lead-based paint requirements • No use of debarred, ineligible, or suspended contractors or sub-recipients • Uniform Administrative Requirements and Cost Principles • Conflict of interest prohibitions • Compliance with the Architectural Barriers Act and the Americans with Disabilities Act • Compliance with Eligibility Restrictions for certain resident aliens • Federal reporting requirements • Grant and subrecipient monitoring requirements B. Relocation plan requirement Applicants engaging in project-specific activities that may or will cause the temporary or permanent relocation and displacement of persons, property, or businesses must provide a project-specific relocation plan as part of the application. The plan must meet the standards established in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA). Applicants must successfully demonstrate that they have met URA requirements prior to the start of the project or displacement Activity. Applicants should include relocation costs in project budgets. Applicants must provide General Information Notices to persons who may be displaced if the Activity in the grant application is funded. This plan must outline how the Grantee will enforce and manage the project’s temporary relocation and displacement activities and estimate what relocation benefits will be required so those costs can be included in the project’s development budget. Page 472 of 559 California Department of Housing and Community Development 27 CDBG 2022 NOFA – April 6, 2022 C. Procurement Pursuant to 24 CFR §570.489(g), all Grantees must comply with federal procurement requirements. The Department will review the Grantee’s procurement documents for services (i.e., administrative sub-contractor, Davis- Bacon consultant, etc.) at time of monitoring or upon request. Requirements for federal procurement can be found at 2 CFR §200.317-326. Applicants are responsible for meeting all federal procurement standards for goods and services funded through federal programs. Failure to meet procurement requirements may result in disqualification, recapture of federal funds, and debarment. D. False, Fictitious or Fraudulent Claims Warning: Any person who knowingly makes a false claim or statement to HUD or the Department may be subject to civil or criminal penalties under 18 U.S.C. §287, 1001 and 31 U.S.C. §3729. E. Detecting, Preventing, and Reporting Fraud Fraud is a white-collar crime that has a devastating effect on the CDBG program because the CDBG program beneficiaries are victims of this crime when the CDBG program is abused. The Department wants to stop any criminal assault on the CDBG program it administers, and in doing so all CDBG funds go to people it was designed to help and improve their living conditions. F. Combatting Fraud The HUD Office of Inspector General (OIG) is committed to protecting HUD’s programs, operations, and beneficiaries from dishonest individuals and organizations. HUD cannot combat fraud alone; they rely on Department and CDBG NOFA Applicants to combat CDBG program fraud. HUD also relies on Applicants for, and people receiving, HUD benefits, such as: tenants receiving rental assistance, borrowers with HUD insured loans, or citizens having their communities restored using HUD grants. Page 473 of 559 California Department of Housing and Community Development 28 CDBG 2022 NOFA – April 6, 2022 The HUD OIG Hotline number is 1-800-347-3735. This is the primary means to submit allegations of fraud, waste, abuse, mismanagement, or Whistleblower related matters for the CDBG program to the OIG. HUD OIG accepts reports of fraud, waste, abuse, or mismanagement in the CDBG program from HUD employees, anyone administering the CDGB program, anyone working in the CDBG program, contractors, and the public. You can report mismanagement or violations of law, rules, or regulations by HUD employees or program participants. Fraud, Waste and Abuse in the CDBG program and its operation may be reported in one of the following four (4) ways: 1. By email to: hotline@hudoig.gov 2. By phone: Call toll free: 1-800-347-3735 3. By fax: 202-708-4829 4. By mail: - Department of Housing & Urban Development Office of Inspector General Hotline Manager 400 Virginia Avenue, SW, Suite 120 Washington, DC 20024 Page 474 of 559 Attachment 2 Page 475 of 559 Page 476 of 559 Page 477 of 559 Page 478 of 559 Page 479 of 559 Page 480 of 559 $ $ $ $ APPENDIX D Resolution of the Governing Body Applicants are required to use this Resolution in content and form. RESOLUTION NO. __ A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2021-2022 FUNDING YEAR OF THE STATE CDBG PROGRAM BE IT RESOLVED by the BBBBBBBBBBBBBBBBBBBBBBBBBBB of WKH RI_____BBB_____ as follows: SECTION 1: The BBBBBBBBBBBBBBBBBBBBBBBBBB has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, of $ ______________ for the following CDBG activities, pursuant to the January 2022 CDBG NOFA: List activities and amounts (activity totals should include Activity Delivery dollars and General Administration associated with the activity) Activity (i.e. Public Services, Housing Rehabilitation) Dollar Amount Being Requested for the Activity Note: Similar to the above, any Colonia or Native American Set-Aside activities must be included separately in the Resolution. SECTION 2: The hereby approves the use of Program Income in an amount not to exceed $ __________ for the CDBG activities described in Section 1. Department of Housing and Community Development Revised 10/15/21 2022 CDBG NOFA City Council City Ukiah City Council 250,000.00 Planning, Housing Conditions Survey 250,000.00 City 46,000.00 Attachment 3 Page 481 of 559 APPENDIX D SECTION 3: The acknowledges compliance with all state and federal public participation requirements in the development of its application(s). SECTION 4: The hereby authorizes and directs the (title of designated official) _________________, or designee*, to execute and deliver all applications and act on the behalf in all matters pertaining to all such applications. SECTION 5: If an application is approved, the (title of designated official) _________________, or designee*, is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant. SECTION 6: If an application is approved, the (title of designated official) _________________, or designee, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant. * Important Note: If the designee is signing any application, agreement, or any other document on behalf of the designated official of the City/County, written proof of designee authority to sign on behalf of such designated official must be included with the Resolution, otherwise the Resolution will be deemed deficient and rejected. Additionally, do not add limitations or conditions on the ability of the signatory or signatories to sign documents, or the Resolution may not be accepted. If more than one party’s approval is required, list them as a signatory. The only exception is for county counsel or city attorney to approve as to form or legality or both, IF such approval is already part of the standard city/county signature block as evidenced by the signed Resolution itself. Inclusions of additional limitations or conditions on the authority of the signer will result in the Resolution being rejected and will require your entity to issue a corrected Resolution prior to the Department issuing a Standard Agreement. Department of Housing and Community Development Revised 10/15/21 2022 CDBG NOFA City City City Manager City's City Manager City Manager Page 482 of 559 APPENDIX D PASSED AND ADOPTED at a regular meeting of the BBBBBBBBBBBBBBBBBBBBBBBB of the BBBBBBBBBBB of ___________ held on ________ by the following vote: Instruction: Fill in all four vote-count fields below. If none, indicate “0” for that field. AYES: _____ NOES: _____ ABSENT: _____ ABSTAIN: _____ $XWKRUL]HG6LJQDWXUH 'DWH 6LJQHU V7LWOH STATE OF CALIFORNIA I, __________________, of WKH RI ______________ , State of California, hereby certify the above and foregoing to be D IXOO WUXH DQG FRUUHFW FRS\ RI a resolution adopted by VDLG RQWKLV ___ day RI BBBBBBBBBBBB of WKH RI State of California By: Note: The attesting officer cannot be the person identified in the Resolution as the authorized signer. Department of Housing and Community Development Revised 10/15/21 2022 CDBG NOFA City Council City Ukiah 06/15/22 0 0 0 0 June 15, 2022 Jim O. Brown, Mayor City of Ukiah Kristine Lawler City Clerk City Ukiah City Council 15.0 June 22 Kristine Lawler City Clerk City Ukiah Signature Page 483 of 559 Page 1 of 2 Agenda Item No: 12.a. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1757 AGENDA SUMMARY REPORT SUBJECT: Approval and Adoption of 2022-23 Fiscal Year City Budget through Resolution, Five-Year Capital Improvement Plan, the Gann Limit Resolution, and Budget Agreement with the Ukiah Valley Sanitation District. DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director PRESENTER: Sage Sangiacomo, City Manager Dan Buffalo, Finance Director Mary Horger, Financial Services Manager ATTACHMENTS: 1. FY 22-23 Budget Resolution 2. CIP -5 year-FYE 2023 - Final 3. Vehicle & Heavy Equipment Request & Justification Forms 4. Gann Limit Resolution 2023 5. Budget Approval Agreement, FY 2023 draft 6. Budget Changes Summary: The Council will consider for approval and adoption through resolution the City budget for the 20202-23 fiscal year, the City's Five-Year Capital Improvement Program Plan, the City's Gann Limit for the 2022-23 fiscal year, and the wastewater budget agreement with the Ukiah Valley Sanitation District for 2022- 23. Background: Presented here is the operating and capital budget for the City of Ukiah and related documents for the fiscal year 2022-23. This is the final step in the budget development and adoption process. As part of this packet, the following are provided: 1. Budget unit pages (OpenGov stories). The Finance Department continues to enhance the usability and navigation of the budget document, turning to the OpenGov platform to deliver the budget document in its entirety. Budget units (departments and divisions) are presented in a standardized format in what are called "stories." They are dynamic, navigable web pages designed to be read electronically through a web browser. They offer the reader drill down features so that data can be presented as generally or as granularly as desired. The best way to access stories is by clicking this link and finding each subsequent link in the table of contents: https://stories.opengov.com/ukiahca/published/D1CYjww-IK This page is the cover of the budget document (in draft), including a table of contents at the bottom. Each budget story can be accessed by clicking on its respective link in the table of contents. As the budget document is further developed, links will be activated for any reader to examine. The OpenGov platform is best viewed through the Google Chrome web browser. It is a free application and can be found at the following link, complete with download and installation instructions. Page 484 of 559 Page 2 of 2 https://www.google.com/chrome/ Discussion: To adopt the budget, Council will approve and adopt: 1. Budget Resolution (Attachment 1) approving the annual City of Ukiah Budget for Fiscal Year 2022-23. 2. Five-year capital improvement program schedule (Attachment 2) and the Vehicle & Heavy Equipment Justifications (Attachment 3) - resolution not required. 3. The Appropriations (Gann) Limit calculations and associated resolution (Attachment 4). This information is part of the overall budget document. 4. Budget Agreement with the Ukiah Valley Sanitation District for FY 2022-23 (Attachment 5), including preliminary cost sharing splits, which will be further revised and updated at a later Council meeting in August. This agreement is presented in substantial form. Staff is requesting Council approve and adopt it as such and authorize the City Manager to complete any final negotiated changes and sign the agreement. No further substantive changes are anticipated. 5. Budget Changes document outlining any budgetary changes since the Budget Hearings on June 1 & June 2, 2022. Recommended Action: Taken Separately: 1. Approve and adopt budget resolution for the fiscal year 2022-23, 2. Approve and adopt Gann Limit resolution for fiscal year 2022-23, 3. Approve (in substantial form) and authorize City Manager to sign fiscal year 2022-23 budget agreement with the Ukiah Valley Sanitation District, BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.:N/A COORDINATED WITH: N/A Page 485 of 559 Page 1 of 4 Attachment 1 RESOLUTION NO. 2022 -00 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROPRIATING FUNDS FOR THE GENERAL FUND AND OTHER FUNDS IN THE FISCAL YEAR 2022-23 BUDGET WHEREAS, the Ukiah Municipal Code requires the City Manager to prepare and submit an Annual Budget to the City Council for its approval; and WHEREAS, it is good management practice to have comprehensive operating and capital improvement budgets to implement the various policies, programs and projects of the City Council, and the City Council has established a policy to review, adopt, and provide multiple updates to Fiscal Year (FY) Budgets; and WHEREAS, on June 1, 2022, the City Council reviewed Draft FY 2022-23 revenue and expenditures for all budgeted governmental (including the general fund), proprietary, and fiduciary funds; and WHEREAS, on June 2, 2022, the City Council reviewed Draft FY 2022-23 revenue and expenditures for the departmental budget units and capital improvements; and NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ukiah does hereby adopt the budget for the General Fund and other budgeted funds for Fiscal Year 2022-23. NOW THEREFORE BE IT FURTHER RESOLVED that, 1. Funds are appropriated at the Fund level for total expenditures, transfers and other uses as summarized in Exhibit A, attached hereto; 2. Transfers between funds are authorized as summarized in Exhibit B, attached hereto; 3. The FY 2022-23 Budget provides detail to the sources and uses of the authorized appropriations by fund and the final adopted document is incorporated herein by reference; 4. The Council has not made any changes to its financial management and budget policies since the last fiscal year (2021-22) and, accordingly, all existing policies are in effect; and 5. The open encumbrances outstanding at year-end are hereby designated as reserved in fund balance or working capital and appropriated July 1, 2022 for the 2022-23 fiscal year. Page 486 of 559 Page 2 of 4 PASSED AND ADOPTED this ___ day of June 2022, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: _______________________________ Jim Brown, Mayor ATTEST: ________________________________ Kristine Lawler, City Clerk Page 487 of 559 Page 3 of 4 Page 488 of 559 Page 4 of 4 Attachment “Exhibit B” to Resolution 2022- _____ Page 489 of 559 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2022 FACILITIES/BUILDINGS/LAND Airport Start End 22/23 23/24 24/25 25/26 26/27 Fencing at Airport Fencing is needed at the North East corner of the airport property.Airport Airport 77725200.521 00 18348 N/A Greg Owen gowen@cityofukiah.com 1403 South State Street Facilities/ Buildings/Land New 2022 2023 Airport Fund Yes Current Revenues $30,000 $ 30,000 Reviewed ‐$ 30,000$ ‐$ ‐$ ‐$ ‐$ 30,000$ COMMUNITY SERVICES DEPARTMENT Totals Comments City Council Status SUB‐TOTAL: Project Name Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name Project Contact Email Project Location Improvement Type Project Status Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Funding Type Funding Type Add'l Comments Costs to date Start End 22/23 23/24 24/25 25/26 26/27 McGarvey Park Pathways Pathways deteriorating beyond repair, need to be replaced.Community Services Parks 30022200.802 20 18116 N/A Jarrod Meyer jmeyer@cityofukiah.com 310 Dora Street Facilities/ Buildings/Land New 2024 2025 TBD No New Revenues Fiscal Year Allocation TBD $‐ Moved from FYE 22. Moved from FYE 24. Prioritization and funding source(s) under review. Estimated cost is $75k. Exploring the Urban Greening Grant for possible funding.Reviewed McGarvey Park Irrigation Replace Irrigation System Plan Community Services Parks 30022200.802 20 18103 N/A Jarrod Meyer jmeyer@cityofukiah.com 310 Dora Street Facilities/ Buildings/Land New 2022 2024 TBD No New Revenues Fiscal Year Allocation TBD $ 10,000 $ 10,000 Moved from FYE 24. Moved from FYE 22. Suggest $10k for new landscape plan before moving irrigation and repaving paths. Prioritization and funding source(s) under review. Estimated cost is $10k for new landscape/irrigation plan, $100k for construction of irrigation, plantings, and repaving paths. $10k recommended for now. Reviewed Pool Pump House The pool pump house pool is in need of replacement due to age and general deterioration of the building.Community Services Parks 10022100.802 20 18012 N/A Jarrod Meyer jmeyer@cityofukiah.com 511 Park Boulevard Facilities/ Buildings/Land Deferred 2021 2023 TBD No New Revenues Fiscal Year Allocation TBD $‐ Project was formerly called "Pool Block House". Looking for funding. Moved from starting FYE 21. Prioritization and funding source(s) under review. Estimated cost is $250k.Reviewed Riverside Park State grant to provide some grading, flood surveying, debris removal and planting.Community Services Parks 30522250.802 20 18014 N/A Jarrod Meyer jmeyer@cityofukiah.com 1281 East Gobbi Street Facilities/ Buildings/Land In Progress 2018 2021 Grant Yes New Revenues Grant funded. $ 179,592 $ 832,005 $ 832,005 RFP for design process is complete 12/2018; Hydrology studies and CEQA complete. Work expected to start in late spring or early summer, with expectation of project completion in FYE 22. Most recent schedule indicates bidding in the fall of 21. Moved from FYE 22. Master plan complete, CEQA review close to finished. Construction anticipated to start in Summer with project completion due 12/31/22. Reviewed Wagenseller Park Plan Park master plan needed once a site is identified.Community Services Parks 30022200.802 20 18063 N/A Neil Davis ndavis@cityofukiah.com Orchard and Brush Street Facilities/ Buildings/Land New 2022 2023 Capital Projects No New Revenues Potential for Prop 68 funding. $‐ Location and funding source(s) under review; Need to explore grant funding. Department estimate/request is $3‐5 million.Reviewed Wagenseller Park Development In 2017 the Community Development Department began work on a Wagenseller Park Feasibility Analysis. It has been determined through the analysis and other surveys a park is needed in the Wagenseller area. Extensive landscaping, equipment purchase and installation needed. Community Services Parks 30022200.802 20 18063 N/A Neil Davis ndavis@cityofukiah.com Orchard and Brush Street Facilities/ Buildings/Land New 2023 2024 Capital Projects No New Revenues Staff will continue to seek grant funding for development. Potential for Prop 68 funding. $ 875,000 $ 875,000 Working with RCHDC to determine location along with seeking grant funding. Reduced the amount from $950k, to break out the Master Plan into a separate line item. Moved from FYE 23.Reviewed Todd Grove Park and Pool Recreation Facility Addition of Recreation Building to the Pool Facility where the unusable kiddie pool is. This will eliminate the Splash Pad and Day Camp Office projects from this CIP list. Facility will serve Day Camp, Recreation Classes, Facility Rentals, Trainings, Meetings, Youth Sports Practices and Green Room for Concerts. Community Services Parks/Aquatics/Rec reation 30022200.802 20 TBD N/A Jake Burgess jburgess@cityofukiah.com 511 Park Boulevard Facilities/ Buildings/Land New 2021 2022 Grant Funded No New Revenues Fiscal Year Allocation TBD $‐ New project which will eliminate duplication and serve multiple divisions and functions. Prioritization and funding source(s) under review. Estimated cost is $1 million.Reviewed Civic Center Front of Building Eeplacement of Tile, Clean and Paint Tile missing and/or broken, front of building needs cleaning and painting.Community Services Building & Grounds Maintenance 20824700.802 20 18106 N/A Kerry Randall krandall@cityofukiah.com 300 Seminary Avenue Facilities/ Buildings/Land In Progress 2021 2022 General Yes New Revenues Utilizing Building Fund Reserves. $80,000 $ 80,000 The Civic Center Buildings have been power washed/cleaned. Project deferred. Moved $45k from FYE 20, and moved $35k from FYE 21 due to COVID‐19. Combined budget for FYE 22 and FYE 23 into one budget for FYE 22. Moved from FYE 22. Reviewed Civic Center Bathroom Tile The tiles in the bathrooms at the Civic Center have come loose and are creating a tripping hazard. Tile needs to be removed and replaced. Cement floor needs to be treated to exclude calcium intrusion.Community Services Building & Grounds Maintenance 20824700.802 20 18107 N/A Kerry Randall krandall@cityofukiah.com 300 Seminary Avenue Facilities/ Buildings/Land Deferred 2021 2022 General Yes Current Revenues Utilizing Building Fund Reserves. $35,000 $ 35,000 Moved to FYE 22 due to COVID‐19. Moved from FYE 22.Reviewed Civic Center Roof Replacement Roof and skylights are showing signs of failure. Failed over dispatch and a temporary tarp roof was implemented.Community Services Building & Grounds Maintenance 20822500.802 20 18319 N/A Kerry Randall krandall@cityofukiah.com 300 Seminary Avenue Facilities/ Buildings/Land New 2022 2023 Internal Allocations Yes New Revenues Indirect cost allocation. $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400,000 Department estimates roof replacement/repair cost at $400,000; Capitalize costs over the next 4 years. Reviewed Civic Center Police Parking Cover Insulation Replacement The insulation in the exterior parking cover has failed that cover the public safety vehicles. To protect police vehicles and improve aesthetics.Community Services Building & Grounds Maintenance 20824700.563 00 18320 N/A Kerry Randall krandall@cityofukiah.com 300 Seminary Avenue Facilities/ Buildings/Land New 2024 2025 Internal Allocations No New Revenues 35,000$ $ 35,000 Reviewed Civic Center HVAC Replacement HVAC units are aging and failures are imminent. Community Services Building & Grounds Maintenance 20822500.563 00 TBD N/A Kerry Randall krandall@cityofukiah.com 300 Seminary Avenue Facilities/ Buildings/Land New 2024 2025 Internal Allocations No New Revenues $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 150,000 Replace two units per year Reviewed Civic Center Lunch Room Floor Replacement Replace floor in lunch room due to water intrusion from bathroom leak.Community Services Building & Grounds Maintenance 20822500.563 00 TBD N/A Kerry Randall krandall@cityofukiah.com 300 Seminary Avenue Facilities/ Buildings/Land New 2024 2025 Internal Allocations No New Revenues $ 10,000 $ 10,000 Reviewed Bank of America Building Acquisition, Renovation, and Services Relocation Procurement of BofA building on S. State, rehabilitation, service relocation, and reconfiguration of Civic Center.Community Services Building & Grounds Maintenance 20824700.802 20 18176 N/A Shannon Riley sriley@cityofukiah.com 501 South State Street Facilities/ Buildings/Land In Progress 2020 2022 External Financing Yes New Revenues Purchase Completed FY 2021; Rehabilitation Costs TBD, Funded by Series 2020A Bond $ 762,562 $ 1,326,679 $ 1,326,679 Council has approved acquisition of building and is aware of estimated rehab costs. Council still needs to review master plan, including transfer of services and reconfiguration of Civic Center admin. Moved from FYE 22. Revised amount from $1,623,233 due to current available bond funds. Reviewed Security Fencing at Ukiah Police Department Parking/Entrance/Exit Areas Currently the Ukiah Police Department parks their vehicles, enters and exits the station on the south side of the Civic Center. This area is unsecured and a high security risk to those entering and exiting the building & vehicles. Securing the area with fencing and gates that only UPD and Staff have access to will provide the necessary safety needed for the UPD. Fencing and a gate would be installed near the entrance at Oak Street, follow the driveway to the Civic Center building. An additional gate would be installed near the Fire bay doors closer to Dora Street and run down the driveway back toward Oak Street. Community Services Building & Grounds Maintenance 20822500.802 20 18187 N/A Kerry Randall krandall@cityofukiah.com 300 Seminary Avenue Facilities/ Buildings/Land New 2025 2026 New Revenues No New Revenues Fiscal Year Allocation TBD $‐ Prioritization and funding source(s) under review; Department estimate/request is $200,000; Project is contingent on the identification of a non General Fund source. Moved from FYE 21 due to COVID‐19. Moved from FYE 22 due to COVID‐19 and funding restriction. Reviewed Carpet Replacement ‐ Police Department Offices The carpet in the Police Department offices is extremely worn with spots that can no longer be removed, along with some areas that are torn.Community Services Building & Grounds Maintenance 20822500.802 20 18176 N/A Kerry Randall krandall@cityofukiah.com 300 Seminary Avenue Facilities/ Buildings/Land New 2021 2022 Internal Service Yes New Revenues Funded by Series 2020A Bond $51,000 $ 51,000 Moved from FYE 21 due to COVID‐19. Part of larger Civic Center service relocation and reconfiguration project. Moved from FYE 22.Reviewed Observatory House Sewer Lateral Replace sewer lateral connection at the Observatory House.Community Services Building & Grounds Maintenance 30222220.563 00 18321 N/A Kerry Randall krandall@cityofukiah.com 432 Observatory Avenue Facilities/ Buildings/Land New 2022 2023 General Yes New Revenues $15,000 $ 15,000 Existing sewer lateral has a 90 degree turn and is causing regular sewage backups.Reviewed Observatory House and Buildings Exterior Paint Paint, repair and replace trim as needed.Community Services Building & Grounds Maintenance 30222220.563 00 18322 N/A Kerry Randall krandall@cityofukiah.com 432 Observatory Avenue Facilities/ Buildings/Land New 2022 2023 General Yes New Revenues $20,000 $ 20,000 House paint has deteriorated and must be repainted to retain the integrity of the wood siding and trim. Historic Observatory also in need of maintenance.Reviewed Observatory House ADA Ramp Replace temporary ADA ramp built ten years ago with a permanent ADA ramp.Community Services Building & Grounds Maintenance 30222220.563 00 18323 N/A Kerry Randall krandall@cityofukiah.com 432 Observatory Avenue Facilities/ Buildings/Land New 2022 2023 General Yes New Revenues $ 15,000 $ 15,000 Priority item for building code compliance.Reviewed Picnic Area at Todd Grove Park The Todd Grove picnic area is in need of replacing the asphalt surface area, barbeque and tables. There is currently $50,000 in Park Development Funds 25100000.39044 to begin planning and design of the area. Community Services Parks 30022200.802 20 18013 N/A Jarrod Meyer jmeyer@cityofukiah.com 600 Live Oak Avenue Facilities/ Buildings/Land New 2021 2022 Capital Projects Yes New Revenues Utilizing Park Development funds and General Funds. Will also be seeking grant funding. $ 100,000 $ 100,000 Moved to FYE 22 due to COVID‐19. Increased from $50k. Moved to FY23 due to potential funding exploration with CalTrans Clean CA Grant. Reviewed Playground Equipment Replacement ‐ Oak Manor Replacement of this equipment is necessary, due to the age and high usage of this equipment, as well as safety concerns. Staff will be seeking grant funds to assist with the cost. Community Services Parks 30322230.801 00 18010 N/A Jarrod Meyer jmeyer@cityofukiah.com 500 Oak Manor Drive Facilities/ Buildings/Land New 2022 2023 Grant No New Revenues Seeking grant funding. $ 100,000 $ 100,000 Staff applied for Prop 68 funds for park renovations including new playground equipment. Awards have not been announced.Reviewed Softball Fields Restroom Concession Building Roof Replacement Replace roof at softball fields.Community Services Parks 30022210.802 20 18110 N/A Jarrod Meyer jmeyer@cityofukiah.com 901 River Street Facilities/ Buildings/Land New 2020 2021 TBD No New Revenues Fiscal Year Allocation TBD $‐ Prioritization and funding source(s) under review. Roof currently has some leakage and panels are pealing up. Staff is currently evaluating the project. Need to explore grant funding. Department estimate/request is $50,000 Reviewed Softball Fields Irrigation Replacement Replace irrigation at softball fields.Community Services Parks 30022200.802 20 TBD N/A Jarrod Meyer jmeyer@cityofukiah.com 901 River Street Facilities/ Buildings/Land New TBD No New Revenues Seeking grant funding. $‐ Irrigation system is inefficient and difficult to control coverage to maintain healthy turf. Needed to remain competitive for tournaments and reduce liability. Need to explore grant funding. Department estimate/request is $500,000. Reviewed Skate Park Security Fence Replace front‐facing fence with an equally decorative, less vandalism prone, more secure fencing.Community Services Parks 30022200.802 20 18324 N/A Jarrod Meyer jmeyer@cityofukiah.com 901 River Street Facilities/ Buildings/Land New TBD No New Revenues Seeking grant funding. $‐ Current fence easily broken to allow after‐hour access. Frequent repairs and lack of security with current fence. Department estimates project cost at $40,000.Reviewed Skate Park Phase 2 ‐ Back Lot Development Develop additional area for meeting, band stand, viewing platforms. Install lighting.Community Services Parks 30022200.802 20 TBD N/A Jarrod Meyer jmeyer@cityofukiah.com 901 River Street Facilities/ Buildings/Land New TBD No New Revenues Seeking grant funding. $‐ Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $250,000 Reviewed Museum Exterior Painting Museum exterior is in need of painting to ensure on‐going protection of the wood surface. According to staff it has been close to ten years since last exterior painting. Major benefits include the protection of a major City asset and the maintaining of the beauty of the building for the public. Community Services Museum 10022700.563 00 18023 N/A David Burton dburton@cityofukiah.com 431 South Main Street Facilities/ Buildings/Land Deferred 2022 2023 TBD No New Revenues Seek funding assistance. $40,000 $ 40,000 Seek alternate funding. Moved from FYE 21. Increased from $35k. This maintenance needs to happen this year. Trim around windows and doors are going to fail and need to be replaced if maintenance is deferred. Reviewed Security Cameras at Museum Outdoor security cameras for protection of property.Community Services Museum 10022700.541 00 18111 N/A Neil Davis ndavis@cityofukiah.com 431 South Main Street Facilities/ Buildings/Land Deferred 2022 2023 TBD No New Revenues Seek funding assistance. $ 20,000 $ 20,000 Seek alternate funding. Budget moved from FYE 21, and increased from $14k. Moved from FY 22 and again in FYE 23 due to higher priorities.Reviewed Conference Center Exterior Painting Building exterior needs painting Community Services Ukiah Valley Conference Center 73022600.563 00 18112 N/A Kerry Randall krandall@cityofukiah.com 200 South School Street Facilities/ Buildings/Land New 2024 2025 Enterprise No New Revenues $ 45,000 $ 45,000 Funding not secured, planning for routine maintenance. Moved from FYE 21. Moved from FYE 23. Reviewed Conference Center Floor Repair Lobby tiles are loose and missing, becoming a safety hazard, need to be replaced.Community Services Ukiah Valley Conference Center 73022600.563 00 18113 N/A Kerry Randall krandall@cityofukiah.com 200 South School Street Facilities/ Buildings/Land Deferred 2024 2025 Enterprise Yes Current Revenues $ 15,000 $ 15,000 A lime intrusion has lifted tiles from conference center foyer. Moved from FYE 20 due to COVID‐19. Moved from FYE 22 due to COVID‐19.Reviewed Conference Center Security Cameras Install new security cameras inside and outside the building.Community Services Ukiah Valley Conference Center 73022600.541 00 18114 N/A Kerry Randall krandall@cityofukiah.com 200 South School Street Facilities/ Buildings/Land New 2024 2025 Enterprise No New Revenues $ 25,000 $ 25,000 Looking for funding. Split out cameras as it's own project. Moved from FYE 23 due to COVID‐19. Reduced amount from $100k, and moved to FYE 24.Reviewed Conference Center Security Security keyless door lock entry.Community Services Ukiah Valley Conference Center 73022600.802 20 18189 N/A Kerry Randall krandall@cityofukiah.com 200 South School Street Facilities/ Buildings/Land New 2024 2025 Enterprise No New Revenues $ 30,000 $ 30,000 Recent theft and safety concerns. Split out the cardlock from the cameras. Moved from FYE 21 due to COVID‐ 19. Moved from FYE 22 due to COVID‐19.Reviewed Conference Center Bathroom Repair Replace bathroom counter tops and sinks.Community Services Ukiah Valley Conference Center 73022600.563 00 TBD N/A Kerry Randall krandall@cityofukiah.com 200 South School Street Facilities/ Buildings/Land New 2024 2025 Enterprise No New Revenues $ 25,000 $ 25,000 Moved from FYE 22 due to COVID‐19.Reviewed Conference Center HVAC Replacement Replace aging HVAC at the UVCC before they fail and the rooms are unusable or emergency repairs become prohibitively expensive.Community Services Ukiah Valley Conference Center 73022600.563 00 18326 N/A Kerry Randall krandall@cityofukiah.com 200 South School Street Facilities/ Buildings/Land New 2022 2023 Enterprise No New Revenues $35,000 $ 35,000 Reviewed Conference Center Kitchen Grease Trap Interceptor Install grease trap interceptor to meet code requirements.Community Services Ukiah Valley Conference Center 73022600.563 00 18327 N/A Kerry Randall krandall@cityofukiah.com 200 South School Street Facilities/ Buildings/Land New 2022 2023 Enterprise No New Revenues $15,000 $ 15,000 Reviewed 942,154$ 2,794,684$ 1,085,000$ 275,000$ 150,000$ 50,000$ 4,304,684$ Costs to date SUB‐TOTAL: Project Name Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name Comments City Council StatusTotalsProject Contact Email Project Location Improvement Type Project Status Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Funding Type Funding Type Add'l Comments ELECTRIC UTILITY DEPARTMENT Start End 22/23 23/24 24/25 25/26 26/27 Electric Utility Service Center ‐ Remodel & Facility Improvements Provides offices and warehouse facilities for the Electric Utility Dept.to better serve the community. Currently offices are located in 40 year old temporary modular buildings with no foundation. The electrical construction and maintenance materials are stored in an uninsulated unsealed tin building. Electric Utility Department Administration 80126100.802 20 17023 N/A Cindy Sauers csauers@cityofukiah.com 1350 Hastings Road Facilities/ Buildings/Land In Progress 2017 2024 Enterprise Yes New Revenues Mostly covered by Series 2022 Electric Revenue Bonds 3,033,405$ 750,000$ $ 750,000 Expanded scope including re‐roof task. Reduced FYE 20 by $1.550 mil and moved into FYE 21. Project is currently out to bid. Increased FYE 22 from $120k, and FYE 23 from $30k. Project is 60% complete. Supply chain issues with electrical equipment. Delayed. Moved $750k to FYE 23 for interior improvements. Reviewed Renewable Resource Development ‐ Solar Renewable energy development for the Utility’s resource portfolio in meeting the States green energy mandates.Electric Utility Department Administration 80126100.802 20 ECC01 N/A Cindy Sauers csauers@cityofukiah.com 1350 Hasting Road Facilities/ Buildings/Land In Progress 2018 2025 Enterprise Yes Current Revenues 2,000,000$ 1,500,000$ 1,000,000$ 1,000,000$ $ 5,500,000 Rebudgeted to insure replacement roofing system meets building, solar and grading requirements. Moved $1.2 mil out of FYE 20, and moved into FYE 21. Increased FYE 22 and FYE 24 from $50k, reduced FYE 25 from $1 mil. Pushed to 22/23 fiscal year, and increased overall amount from $2,750,000 due to size of Hasting solar system. Reviewed Hydroelectric Plant Warehouse, Shop and Restroom Needed to store hydro specialized plant materials, spare parts, provides staff workspace and restroom/sink facilities.Electric Utility Department Technical Services 80126100.802 30 18038 N/A Cindy Sauers csauers@cityofukiah.com 1229 Lake Mendocino Drive Facilities/ Buildings/Land In Progress 2018 2022 Enterprise Yes New Revenues Series 2022 Electric Revenue Bonds 225,000$ $ 225,000 Moved from FYE 21 due to COVID‐19. Received approval from Army Corp to tie into water line. Pushed to 22/23 FY and increased funding due to inflation.Reviewed Substation Site Development Evaluate the need and sites available to construct a future electrical substation to serve future loads based on planning forecasts of the City's growth.Electric Utility Department Technical Services 80126100.802 30 18046 N/A Cindy Sauers csauers@cityofukiah.com TBD Facilities/ Buildings/Land New 2020 2023 Enterprise Yes Current Revenues 300,000$ $ 300,000 $20k moved from FYE 21, and $300k from FYE 22 due to COVID‐19. Moved to 23/24 due to heavy workload. Reviewed Material Storage Yard Purchase of land for material storage yard. Electric Utility Department Administration 80126100.802 10 18263 N/A Cindy Sauers csauers@cityofukiah.com TBD Facilities/ Buildings/Land New 2021 2023 Enterprise Yes Current Revenues 150,000$ $ 150,000 Moved from FYE 22. Reviewed 3,033,405$ 3,125,000$ 1,800,000$ 1,000,000$ 1,000,000$ ‐$ 6,925,000$ Org/Object Costs to date CommentsTotals City Council Status SUB‐TOTAL: Project Status Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Funding Type Funding Type Add'l Comments Project Number Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement TypeProject Name Project Description Department Division *Refer to last page of this document for definition of terms used.PAGE 1 ATTACHMENT 2 Page 490 of 559 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2022 FIRE AUTHORITY Start End 22/23 23/24 24/25 25/26 26/27 South Station Replacement The South Station (Station‐681) has surpassed its useful life span as the facility infrastructure no longer meets the needs of the UVFA as current staffing levels have outgrown the existing living space. Station‐681, initially a California Highway Patrol station, was converted into a fire station and designed to house one full‐time staff member; UVFA currently staffs the station with three full‐time team members per day (24‐hours). Additionally,as UVFA grows, it is anticipated that a full‐time ambulance with another two full‐time team members will be there per day in the foreseeable future. Station‐681's current footprint would not be equitable or appropriate for use or a remodel due to size. Complete replacement of the station is necessary, also a consideration for station location, selecting a strategic location to give the most optimal service to the Ukiah Valley. Fire Authority District 91521400.802 20 18334 N/A Doug Hutchison dhutchison@cityofukiah.co m 1500 South Street/141 Lovers Lane Facilities/ Buildings/Land New 2021 2022 TBD No New Revenues Seeking grant funding. $ ‐ Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $10 million.Reviewed North Station Replacement The North Station (Station‐683) has surpassed its useful life span as the facility infrastructure no longer meets the needs of the UVFA as current staffing levels have outgrown the existing living space and equipment storage. Station‐683 was purchased as a temporary solution to have equipment and personnel stationed in the north end of Ukiah Valley for strategic planning and deployment of services. UVFA currently staffs the station with three full‐ time team members per day (24‐hours). As with all other UVFA stations, it is anticipated that a full‐time ambulance with another two full‐time team members will be there per day in the foreseeable future. Station‐683's current footprint would not be equitable or appropriate for use or a remodel due to size. Complete replacement of the station is necessary, also a consideration for station location, selecting a strategic location to give the most optimal service to the Ukiah Valley. Fire Authority District 91521400.802 20 18335 N/A Doug Hutchison dhutchison@cityofukiah.co m 1500 South Street/141 Lovers Lane Facilities/ Buildings/Land New 2021 2022 TBD No New Revenues Seeking grant funding. $ ‐ Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $10 million.Reviewed Central Station Retrofit The Central Fire Station (Station‐682) is in need of upgrades and retrofit. Station‐682, until recently, was used as equipment storage and base of operations for volunteers, along with housing the On‐Duty Duty Officer. It currently is staff with the Duty Officer and one full‐time ambulance staffed by two team members per day (24‐hours). Retrofits and upgrades are needed for bedrooms, bathrooms, office space, kitchen, living space, apparatus bay, the exterior (including roof repairs), heating and cooling systems, and installing security measures to protect the facility and fire equipment. These upgrades/retrofits will maintain the building's footprint utilizing a change in layout to accommodate the Department's current and future needs as it is anticipated that additional staffing (fire/EMS) will be added in the foreseeable future. Fire Authority City 10021210.802 20 18336 N/A Doug Hutchison dhutchison@cityofukiah.co m 1500 South Street/141 Lovers Lane Facilities/ Buildings/Land New 2021 2022 TBD No New Revenues Seeking grant funding. $ ‐ Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $850,000 Reviewed Training Tower Grounds The County of Mendocino received a large sum of funds from PG&E as part of the restitution settlement. As part of the settlement agreement, the County has set aside funds for fire service training; thus, the County of Mendocino is purchasing a sizeable 5‐story training tower for the Fire Services in Mendocino County. An MOU is currently being created between the County of Mendocino and Ukiah City to maintain the training facility. This facility and grounds have the ability to serve multiple departments within the municipality (Fire, Police, Utilities, etc.) for training purposes. With the placement of the tower, the grounds (i.e., pavement, water system, electric, additional training props, etc.) will be the city's responsibility. Fire Authority City 10021210.802 20 18337 N/A Doug Hutchison dhutchison@cityofukiah.co m 1500 South Street/141 Lovers Lane Facilities/ Buildings/Land New 2021 2022 TBD No New Revenues $399,971 from PG&E Settlement Funds for Tower $ 399,971 $ 25,000 $ 424,971 The $399,971 for the tower purchase is covered by the grant and $25k is for initial site work to prepare the site for installation. **Additional site work and improvements will likely be necessary depending on final location and needs.** Reviewed Training Room ‐ Central Station The Training Room and the Central Fire Station (Station‐682) require upgrades and retrofitting. The central training room is currently the primary training classroom; it also serves as the Emergency Center of Operations (EOC) in a catastrophic event for the city or surrounding area. As technology has rapidly changed, the room needs to be upgraded to match the changes to give our team members the tools needed to complete our mission. Additionally, UVFA identified an issue with the availability or lack of training relying on outside resources. After identifying the problem, strategic planning was put into place to bring our team members the necessary and required training in‐ house, thus requiring upgrades. Upgrades include tables, chairs, audio, video, internet accessibility, phone systems (including 911 operability), internal & external communication capabilities, whiteboards, planning boards, etc. Fire Authority City 10021210.802 20 18338 N/A Doug Hutchison dhutchison@cityofukiah.co m 1500 South Street/141 Lovers Lane Facilities/ Buildings/Land New 2021 2022 TBD No New Revenues Seeking grant funding. $ ‐ Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is $50,000.Reviewed 399,971$ 25,000$ ‐$ ‐$ ‐$ ‐$ 424,971$ Fu n d i n g Id e n t i f i e d Funding Type Funding Type Add'l Comments Costs to date Totals Comments City Council Status SUB‐TOTAL: Project Name Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Project Status Project Timeline Funding Source PUBLIC WORKS DEPARTMENT Start End 22/23 23/24 24/25 25/26 26/27 Corporation Yard Renovation Project Complete renovation of existing Corporation Yard, teardown of all accessory buildings and build new structures for Streets, Water & Sewer staff and whatever else is deemed necessary from study. Public Works Corporation Yard 20824300.802 20 18190 N/A David Kirch dkirch@cityofukiah.com 1320 Airport Road Facilities/ Buildings/Land New 2022 2023 Series 2022 Lease Revenue Bonds Yes New Revenues $ 13,500,000 $ 13,500,000 Needs Assessment for Corp Yard Facility Moved from FYE 21 due to COVID‐19. Moved from FYE 23. Estimated cost in 21/22 is for plans and specs/study work.Reviewed ‐$ 13,500,000$ ‐$ ‐$ ‐$ ‐$ 13,500,000$ SUB‐TOTAL: Funding Source TotalsFunding Type Add'l Comments Costs to date WATER RESOURCES DEPARTMENT Project Name Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) City Council StatusFunding Type CommentsProject Location Improvement Type Project Status Project Timeline Fu n d i n g Id e n t i f i e d Start End 22/23 23/24 24/25 25/26 26/27 Upgrade HVAC Units on Buildings ‐ WTP Due to aging infrastructure upgrades are needed to the HVAC system at the Water Treatment Plant Water Resources Water Treatment Plant 82027111.563 00 18349 N/A David Kirch dkirch@cityofukiah.com 935 River Street Facilities/ Buildings/Land New 2022 2023 Enterprise Yes Current Revenues $ 70,000 $ 70,000 Reviewed Well 3 Improvements Improve Well 3 building enclosure.Water Resources Water Treatment Plant 82227113.802 20 TBD N/A Shelly Waganet jthiele@cityofukiah.com Vichy Springs Road Facilities/ Buildings/Land New 2025 2026 Enterprise Yes Current Revenues $ 150,000 $ 150,000 Reviewed Replace Roof at WTP Replace roof at the Water Treatment Plant.Water Resources Water Treatment Plant 82227113.802 20 TBD N/A Shelly Waganet mwaganet@cityofukiah.co m 935 River Street Facilities/ Buildings/Land New 2025 2026 Enterprise Yes Current Revenues $ 100,000 $ 100,000 Reviewed Replace Roof at Pump Station Roof replacement at the high service pump station.Water Resources Water Treatment Plant 82227113.802 20 TBD N/A Shelly Waganet mwaganet@cityofukiah.co m 935 River Street Facilities/ Buildings/Land New 2026 2027 Enterprise Yes Current Revenues $ 50,000 $ 50,000 Reviewed ‐$ 70,000$ ‐$ ‐$ 250,000$ 50,000$ 370,000$ 4,375,530$ 19,544,684$ 2,885,000$ 1,275,000$ 1,400,000$ 100,000$ 25,554,655$ TOTALS FOR FACILITIES/BUILDINGS/LAND : Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Funding Type Funding Type Add'l Comments Costs to date Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Project Status SUB‐TOTAL: Project Name Project Description Department FINANCE DEPARTMENT INFORMATION TECHNOLOGY Division Org/Object Project Number Totals Comments City Council Status Start End 22/23 23/24 24/25 25/26 26/27 Redundant Internet Gateway (Fall‐over Load Balancer) Our current AT&T Internet gateway provides service to all of the City of Ukiah departments for Internet access, as well as Public Safety access to law enforcement websites and other important services. If service fails, we do not have a failover scenario in place. A failover scenario would involve an additional Internet Gateway with a different Internet service provider (ISP). If one ISP fails, the gateway would failover to the alternate one available. This would ensure service availability, virtually 100% of the time. Finance IT 20913900.801 00 17046 N/A Ryan Burkhart rburkhart@cityofukiah.com 300 Seminary Avenue Information Technology Ongoing 2021 2023 Internal Service Yes Current Revenues $ 24,200 $ 24,200 Moved from FYE 21 due to COVID‐19. Reduced FYE 22 amount from $166,800, and FYE 23 from $48,400. This is contingent on our Cloud Data and Server Migration in 21/22, which will determine necessary bandwidth for our current gateway. Reviewed Cisco Access Switch EOL Replacement These switches connect the City's computers, phones, printers, and Wi‐Fi units into the core infrastructure. The switches allow these devices to connect to the Internet and internal servers. They will be End‐Of‐Life and will no longer be supported by the manufacturer.Finance IT 20913800.801 00 18100 N/A Ryan Burkhart rburkhart@cityofukiah.com 300 Seminary Avenue Information Technology In Progress 2022 2023 Internal Service No Current Revenues $ 90,000 $ 90,000 $ 180,000 Reviewed Cisco Nexus Switch EOL Replacement These switches are the center core of our network infrastructure. They serve as data conduits for all City of Ukiah operations. They will be end‐of‐life, as warranty and support runs out during this time‐frame. Finance IT 20913900.801 00 TBD N/A Ryan Burkhart rburkhart@cityofukiah.com 300 Seminary Avenue Information Technology New 2024 2025 Internal Service No Current Revenues $ 110,000 $ 110,000 Reviewed Broadband for All City Sites Full City broadband connectivity expected by the end of the fiscal year 2023.Finance IT 20913900.543 20 TBD N/A Ryan Burkhart rburkhart@cityofukiah.com 300 Seminary Avenue Information Technology New 2022 2023 Internal Service Yes New Revenues Seeking grant funding $ ‐ Prioritization and funding source(s) under review; Need to explore grant funding. Department estimate/request is not known at this time. Reviewed Network Routers for All City Sites End of Life Routers at all City sites need to be replaced, as these constitute security breaches from old firmware, etc. Also, support is not available in case of outages. Finance IT 20913900.543 30 18328 N/A Ryan Burkhart rburkhart@cityofukiah.com 300 Seminary Avenue Information Technology New 2022 2023 Internal Service Yes New Revenues $ 20,000 $ 20,000 Reviewed Wireless Mesh This will provide a broadband wireless communication network for our Police Department across the Ukiah Valley, as well as provide Wi‐fi access for other departments and divisions. Site surveys will be required to establish back‐haul points which will accommodate multi‐point wireless antennas.A pilot site will begin Phase I, to establish the first back‐haul point for testing purposes. Phase II will establish the installation of additional multi‐point wireless antennas, followed by the Wi‐Fi implementation that will supplement other City department projects. Finance IT 20913900.543 30 18329 N/A Ryan Burkhart rburkhart@cityofukiah.com 300 Seminary Avenue Information Technology New 2022 2023 Internal Service Yes New Revenues Seeking grant funding $ ‐ Reviewed ‐$ 134,200$ 90,000$ 110,000$ ‐$ ‐$ 334,200$ POLICE DEPARTMENT Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Funding Type Funding Type Add'l Comments Costs to date Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Project Status SUB‐TOTAL: Project Name Project Description Department Division Org/Object Project Number Totals Comments City Council Status Start End 22/23 23/24 24/25 25/26 26/27 Police Department Computer Aided Dispatch & Mobile Digital Terminal Software The Ukiah Police Department has been using the same Computer Aided Dispatch (CAD) platform since 1998. The provider of this CAD system changed ownership multiple times, since our initial purchase. Currently there are only 6 agencies in the state using this system and it does not have standard functionality such as mapping. It is likely that this CAD system will be discontinued in the future. Fortunately, the current owner of this old system is our Records Management System provider and offers a modernization upgrade. This would allow for the seamless flow of information from our CAD system, Records Management System and our MDT’s. This modernization software would also provide a mapping component to our CAD and MDT software which is an industry standard now. Police Police 10020210.543 30/.54320 TBD N/A Tracey Porter tporter@cityofukiah.com 300 Seminary Avenue Information Technology New 2023 2026 General New Revenues May explore financing options. $ 90,325 $ 180,651 $ 220,617 $ 491,593 Cost of project per Fiscal year may vary depending on start date, but total cost is identified. Reviewed Police Department Server Room Battery Backup The Ukiah Police Department maintains a universal power supply, which is failing and past its life cycle. This UPS is a battery backup system which is needed to maintain phone and radio communications in our Emergency Dispatch Center in the event of a power outage and generator failure. Police Police 10020210.541 00 18330 N/A Tracey Porter tporter@cityofukiah.com 300 Seminary Avenue Information Technology New 2022 2023 General New Revenues $ 28,727 $ 28,727 Cost of project includes equipment and on site service and setup. Reviewed ‐$ 28,727$ 90,325$ 180,651$ 220,617$ ‐$ 520,320$ ‐$ 162,927$ 180,325$ 290,651$ 220,617$ ‐$ 854,520$ TOTALS FOR INFORMATION TECHNOLOGY : City Council Status SUB‐TOTAL: Funding Type Funding Type Add'l Comments Costs to date Totals CommentsProject Location Improvement Type Project Status Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Name *Refer to last page of this document for definition of terms used.PAGE 2 Page 491 of 559 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2022 INFRASTRUCTURE AIRPORT Start End 22/23 23/24 24/25 25/26 26/27 Runway 15‐33 Pavement Reduction (Construction Phase 2) Runway 15‐33 is currently 4,423 feet long and 150 feet wide. The project will reduce width to 75 feet. New pavement marking will be applied. New LED runway lighting will be installed, which was formerly identified as PC 18159.Airport Airport 77825200.802 30 18032 N/A Greg Owen gowen@cityofukiah.com 1403 South State Street Infrastructure In Progress 2021 2022 Enterprise Yes New Revenues Contingent upon FAA Grant Funding. $ 2,760,433.00 $ 2,760,433 The FAA has made cost and project scope adjustments. 90% FAA Grant, 5% Caltrans. Moved from FY 19/20 due to FAA funding timing. Moved from 20/21. FAA funding not currently available for this project. Increased from $1.9M. Moved from FYE 22 due to delay in grant award. Budget Adopted Pavement Rehabilitation of Taxiways A, A3 and A5 ‐ Design This project is for the design of Taxiways A (4,540'x55'), A3 (250'x45'), and A5 (250'x45') pavement rehabilitation assumed to be a crack fill, seal and slurry. Airport Airport 77825200.802 30 18034 N/A Greg Owen gowen@cityofukiah.com 1403 South State Street Infrastructure New 2023 2024 Enterprise Yes New Revenues Contingent upon FAA Grant Funding. $ 250,000 $ 250,000 The FAA has made cost and project scope adjustments. Moved from FY 21/22, and increased by $88,385. Moved from FY 22/23, and increased from $148,385.Reviewed Pavement Rehabilitation of Taxiways A, A3 and A5 ‐ Construction This project will cover construction to rehabilitate pavements of Taxiways A (4,540'x55'), A3 ( 250'x45') and A5 (250'x45').Airport Airport 77825200.802 30 18035 N/A Greg Owen gowen@cityofukiah.com 1403 South State Street Infrastructure New 2024 2025 Enterprise Yes New Revenues Contingent upon FAA Grant Funding. $ 2,850,000 $ 2,850,000 The FAA has made cost and project scope adjustments. Moved from FY 22/23, and increased by $839,200. Moved from FY 24/25, and increased from $1,339,200.Reviewed Airport Apron Slurry Seal As an ongoing maintenance item, slurry seal on airport aprons.Airport Airport 77725200.566 00 18332 N/A Greg Owen gowen@cityofukiah.com 1403 South State Street Infrastructure New 2022 2023 Enterprise Yes Current Revenues Airport Operations Budget $ 10,000 $ 10,000 As an ongoing maintenance item, slurry seal on airport aprons. Budget Adopted Master Plan The Master Plan would focus on updating aviation activity forecasts, runway length analysis, long‐term development plans, and financial self‐sufficiency/revenue generation. Airport Airport 77825200.521 00 TBD N/A Greg Owen gowen@cityofukiah.com 1403 South State Street Infrastructure New 2023 2024 Enterprise Yes New Revenues Contingent upon FAA Grant Funding. $ 450,000 $ 450,000 Conduct study in FY 23/24 and complete in FY 24/25. Reviewed ‐$ 2,770,433$ 700,000$ ‐$ ‐$ 2,850,000$ 6,320,433$ SUB‐TOTAL: Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Funding Type Funding Type Add'l Comments Costs to dateProject Name Project Description Department Division Org/Object Project Number Totals Comments City Council Status Allocation to Multi‐funds Project Contact Name Improvement Type Project StatusProject LocationProject Contact Email ELECTRIC UTILITY DEPARTMENT Start End 22/23 23/24 24/25 25/26 26/27 Upgrade fish hatchery pumps and controls (Hydro)Upgrade fish hatchery pumps and flow meters.Electric Utility Department Technical Services 80126100.802 30 18037 N/A James O'Brien jobrien@cityofukiah.com 1229 Lake Mendocino Drive Infrastructure New 2020 2022 Enterprise Yes Reserves $ 260,000 $ 260,000 Spec complete for pump replacement. Changed description to clarify scope. Moved from FYE 22, and added $60k.Budget Adopted Automate Station Light & Power, Pump & Generator Controls (Hydro) Replace station light & power, upgrade station service switchgear.Electric Utility Department Technical Services 80126100.802 30 18118 N/A James O'Brien jobrien@cityofukiah.com 1229 Lake Mendocino Drive Infrastructure In Progress 2022 2023 Enterprise Yes Reserves 150,000$ $ 150,000 Moved from FYE 21, and increased from $80k. Design to be outsourced, engineering budgeted for 21/22. Pushed to 22/23 and increased budget from $120k due to inflation.Budget Adopted Fairgrounds 4160 to 12,000 volt Conversion Replaces existing low voltage (4160V) system with 12,000 Volt primary rated cable and transformers and secondary conductor. Fairgrounds to provide USERC specified metering and underground duct. Removes existing low voltage (4160V) system. Electric Utility Department Distribution 80126100.802 30 18041 N/A Cindy Sauers csauers@cityofukiah.com Ukiah Electric System Infrastructure In Progress 2019 2024 EnterpriseYesCurrent Revenues 2,551$ 225,000$ 150,000$ 75,000$ $ 450,000 Rebudgeted to reflect workforce scheduling allocation due to the Oak Manor Undergrounding project. Reduced amount for FYE 20 by $120k, and changed funding in FYE 22 & 23. Moved forward by 1 year, project completing 23/24. Pushed out one year, waiting on agreement with Fairgrounds. Budget increased due to inflation and inclusion of labor in construction costs. Budget Adopted Oak Manor Circuit Balancing Install 3 phase into Oak Manor with special equipment to balance circuits.Electric Utility Department Technical Services 8012610.8023 0 TBD N/A Sonu Upadhyay supadhyay@cityofukiah.co m Ukiah Electric System Infrastructure New 2023 2024 Enterprise Yes Reserves 30,000$ 300,000$ $ 330,000 New project to balance feeder circuits.Reviewed Replace Accumulators at Hydro for Tainter Operation Replace accumulators for redundancy of tainter operation.Electric Utility Department Technical Services 8012610.8023 0 TBD N/A James O'Brien jobrien@cityofukiah.com 1229 Lake Mendocino Drive Infrastructure New 2023 2024 Enterprise Yes Current Revenues 100,000$ $ 100,000 Replace accumulators for redundancy of tainter valve operation.Reviewed Underground Capital System Improvements (<$50,000 each)Transformer replacement and upgrades, wood pole testing and replacement, system capacity improvements and protection, control, monitoring and communication enhancements.Electric Utility Department Distribution 80126100.802 30 18043 N/A Cindy Sauers csauers@cityofukiah.com Ukiah Electric System Infrastructure On‐going 2018 2025 Enterprise Yes Current Revenues 872,861$ 235,000$ 235,000$ 235,000$ 235,000$ 235,000$ $ 1,175,000 UG Capital Projects >$10,000 Added funding for FYE 26 and 27. Budget Adopted Overhead Capital System Improvements (<$50,000 each)Transformer replacement and upgrades, system capacity improvements and protection, control, monitoring and Communication enhancements.Electric Utility Department Distribution 80126100.802 30 18044 N/A Cindy Sauers csauers@cityofukiah.com Ukiah Electric System Infrastructure On‐going 2018 2025 Enterprise Yes Current Revenues 617,845$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ $ 1,250,000 Reduced FYE 20 by $140k, and reduced all future years to $250k/yr. Increased FYE 21 from $250k. Added funding for FYE 26 and 27.Budget Adopted Governor speed control & Valve Upgrades (Hydro)Upgrades to the governor sensing, controller and feedback transducers to improve performance and reliability. Existing governor controls frequently are out of service due to failure or adjustment. Electric Utility Department Technical Services 80126100.802 30 18047 N/A James O'Brien jobrien@cityofukiah.com 1229 Lake Mendocino Drive Infrastructure New 2020 2023 Enterprise Yes Current Revenues 20,000$ 300,000$ $ 320,000 Moved from beginning FYE 21 due to COVID‐19. Project was spread between FYE 22 and FYE 23. Combined into FYE 22 and reduced by $30k. Moved to 23/24‐24/25 due to workload.Reviewed Oak Manor Dr. Overhead to Underground Conversion Install cable and associated equipment for replacing the overhead facilities Electric Utility Department Distribution 80126100.802 30 18121 N/A Scott Bozzoli sbozzoli@cityofukiah.com Oak Manor Dr. Infrastructure New 2021 2022 Enterprise Yes Current Revenues 800,000$ $ 800,000 Reduced amount from $500k, moved from FYE 21. Moved from FYE 22. Increased amount from $200k. Funding from 2022 bonds, funding increased to include AT&T and Comcast for joint trench project, approx. 40% to be reimbursed by AT&T and Comcast. Reviewed System Modifications for Fire Mitigation Efforts System design, equipment and installation to conform to mandated industry standards. Proposed fire mitigation requirements require selected equipment to be replaced or protected to reduce fire risk. Electric Utility Department Distribution 80126100.802 30 18124 N/A Cindy Sauers csauers@cityofukiah.com Various Infrastructure New 2019 2027 Enterprise Yes Current Revenues 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ $ 250,000 Reduced amount for FYE 20 from $80k, and amounts from $200k FYE 22 onward. Shifted budget forward from FYE 22, and reduced yearly amount from $100k.Budget Adopted Hydroelectric Plant Transfer Trip Upgrade Upgrade existing and provide redundancy for Hydro transfer trip circuit Electric Utility Department Technical Services 80126100.802 30 18125 N/A James O'Brien jobrien@cityofukiah.com Hydro Plant Infrastructure New 2019 2025 Enterprise Yes Current Revenues 3,000$ 275,000$ 50,000$ 50,000$ $ 375,000 Reduced amount for FYE 20 from $225k, and added funds to FYE 21. Moved from FYE 21. Moved budget from FYE 22, increased overall amount from $195k due to inflation, and added budget to subsequent years to include radio redundancy. Budget Adopted State St. Underground Phase II, District 5: Overhead to Underground Relocates or underground overhead electric, phone and cable TV utilities ‐ Henry to Norton, Mill to Gobbi. Will be part of the overall Streetscape project.Electric Utility Department Distribution 80126100.802 30 18259 N/A Cindy Sauers csauers@cityofukiah.com State Street Infrastructure New 2021 2025 Enterprise Yes New Revenues Approximately 40% Reimbursed by AT&T and Comcast, balance Series 2022 Electric Revenue Bonds 2,400,000$ $ 2,400,000 Budget increased from $885k to fund complete joint trench project. Approximately 40% to be reimbursed by AT&T and Comcast, balance covered by Series 2022 Electric Revenue Bonds.Budget Adopted Fire Mitigation Grant Matching Matching 25% funds for FEMA HMG for fire mitigation undergrounding, vegetation management and design services. Electric equipment and wire.Electric Utility Department Distribution 80126100.802 30 18260 N/A Cindy Sauers csauers@cityofukiah.com Clay St., Standley St., Park Blvd., Barnes and Jones Infrastructure New 2021 2025 Enterprise Yes Current Revenues 75% Covered by FEMA Hazard Mitigation Grant 1,500,000$ 1,500,000$ 1,000,000$ $ 4,000,000 Increased overall amount from $850k. Moved from FYE 22. Grant received Feb. 2022, 25% grant matching funds.Budget Adopted Western Hills Electrical infrastructure for Western Hills development.Electric Utility Department Distribution 80126100.802 30 18350 N/A Cindy Sauers csauers@cityofukiah.com Western Hills Development Infrastructure New 2022 2023 Enterprise Yes New Revenues Series 2022 Electric Revenue Bonds 525,000$ $ 525,000 Budget Adopted Gobbi St. UG Service Installation Installation of wire for individual parcel services.Electric Utility Department Distribution 80126100.802 30 18351 N/A Cindy Sauers csauers@cityofukiah.com Gobbi Street, Marshall & Leslie Infrastructure New 2022 2023 Enterprise Yes New Revenues Series 2022 Electric Revenue Bonds 350,000$ $ 350,000 Service infrastructure installation to parcels. Following completion of the main line installation, staffing pulled to State Street UG project. Service installation required to complete conversion and removal of overhead.Budget Adopted Cherry Circuit (102) Extension Across 101 Extend Cherry Circuit (102) to back feed 303 Circuit to provide redundancy to southeast Ukiah.Electric Utility Department Distribution 80126100.802 30 TBD N/A Cindy Sauers csauers@cityofukiah.com Southeast Ukiah Infrastructure New 2026 2027 Enterprise Yes New Revenues 800,000$ $ 800,000 Reviewed Replace 6 Solid Conductor Replace aging copper conductor.Electric Utility Department Distribution 80126100.802 30 TBD N/A Sonu Upadhyay supadhyay@cityofukiah.co m Various Locations Infrastructure New 2024 2026 Enterprise Yes Reserves 20,000$ 100,000$ 100,000$ $ 220,000 Reviewed Fiber Optic Cable Extension Extend fiber optic to Electric Service Center for Substation Visibility and Hydroelectric Control.Electric Utility Department Distribution 80126100.802 30 TBD N/A Cindy Sauers csauers@cityofukiah.com 1350 Hastings Road Infrastructure New 2024 2026 Enterprise Yes Reserves 20,000$ 500,000$ $ 520,000 Reviewed Pole Replacement Project Replace poles identified by the 2022 10‐year pole inspection.Electric Utility Department Distribution 80126100.802 30 TBD N/A Cindy Sauers csauers@cityofukiah.com Various Locations Infrastructure New 2023 2024 Enterprise Yes Current Revenues 850,000$ $ 850,000 Reviewed Upgrade to 3 Phase on Observatory to Redwood Avenue Add additional phase for future generation project on Western Hills.Electric Utility Department Distribution 80126100.802 30 18352 N/A Cindy Sauers csauers@cityofukiah.com Observatory to Redwood Avenue Infrastructure New 2022 2023 Enterprise Yes Reserves 75,000$ $ 75,000 Budget Adopted New Substation Design and build new substation.Electric Utility Department Distribution 80126100.802 30 TBD N/A Cindy Sauers csauers@cityofukiah.com TBD Infrastructure New 2025 2027 Enterprise Yes Reserves 200,000$ 2,500,000$ $ 2,700,000 Reviewed Gobbi Street 202 Circuit Extension Install equipment and facilities to extend the 202 circuit and provide switching capability on East Gobbi.Electric Utility Department Distribution 80126100.802 30 18358 N/A Cindy Sauers csauers@cityofukiah.com Gobbi Street Infrastructure New 2022 2023 Enterprise Yes New Revenues Series 2022 Electric Revenue Bonds $ 100,000 $ 100,000 Budget Adopted 1,496,257$ 6,395,000$ 3,255,000$ 3,180,000$ 1,335,000$ 3,835,000$ 18,000,000$ POLICE DEPARTMENT SUB‐TOTAL: City Council StatusFunding Type Funding Type Add'l Comments Costs to date Totals CommentsProject Location Improvement Type Project Status Project Timeline Funding Source Fu n d i n g Id e n t i f i e dProject Name Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Start End 22/23 23/24 24/25 25/26 26/27 Ukiah Gun Range Berm Mining The Ukiah Police Department has maintained a Gun Range at the end of Vichy Springs Road adjacent the old dump property for more than 50 years. In previous years, staff identified the need to perform what is known as berm mining prior to any future improvements and had previous budgeted monies in the Fiscal Year 19/20, which was cut due to COVID, but still remains a priority.Police Police 10020210.802 30 18331 N/A Noble Waidelich nwaidelich@cityofukiah.co m End of Vichy Springs Road Infrastructure New 2022 2023 General No Reserves $ 30,000 $ 30,000.00 Currently there are a number of improvements at the facility that need to be made, however none of these can be accomplished, until this can occur. Budget Adopted ‐$ 30,000$ ‐$ ‐$ ‐$ ‐$ 30,000$ Project Name Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name Project Contact Email Project Location Improvement Type Project Status Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Funding Type Funding Type Add'l Comments Costs to date Totals Comments City Council Status SUB‐TOTAL: PUBLIC WORKS DEPARTMENT Start End 22/23 23/24 24/25 25/26 26/27 Landfill Closure This project will permanently close the Landfill Disposal site per Federal Mandates.Public Works Landfill 70224500.802 30 18025 N/A Tim Eriksen teriksen@cityofukiah.com 3100 Vichy Springs Road Infrastructure In Progress 2022 2023 Enterprise Yes Current Revenues $ 10,343,287 $ 10,343,287 Project specifics will require additional Council review. Moved from FYE 20 to FYE 21. EIR Litigation in progress. Construction projected for FYE 22 so moved from FYE 21. Moved from FYE 22 ‐ ongoing litigation.Budget Adopted ‐$ 10,343,287$ ‐$ ‐$ ‐$ ‐$ 10,343,287$ SUB‐TOTAL: WATER RESOURCES DEPARTMENT Project Name Project Description Department Division Org/Object Project Number Totals Comments City Council Status Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Funding Type Funding Type Add'l Comments Costs to date Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Project Status Start End 22/23 23/24 24/25 25/26 26/27 Water Main Replacements Plan for water main replacements throughout the City, performed in conjunction with street improvement projects.Water Resources Water Operations 82227113.802 30 18072 N/A Jason Benson jbenson@cityofukiah.com Various Infrastructure On‐going 2020 2026 Enterprise Yes Current Revenues $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 4,500,000 Added funding for FYE 25 and FYE 26. Reduced FYE 22 from $1.5M. Removed $1.5M for FYE 23, as funds will be used for this purpose in Streetscape Ph 2 programmed for next year.Reviewed Phase 4 Recycled Water This project will provide an additional irrigation source for City Parks, Golf Course, Cemetery and Schools. This will reduce the demand on the potable water system and reduce discharge to the Russian River Water Resources Recycled Water 83027330.802 30 18052 N/A Sean White swhite@cityofukiah.com Brush Street to Golf Course Infrastructure New 2024 2025 Enterprise Yes New Revenues Will be funded by grant/loan. $ 43,700 $ 27,000,000 $ 27,000,000 $ 54,043,700 Environmental documentation is complete. Design began in December, 2018. Modified funding comments to eliminate a shared cost with Sewer. Moved budget from FYE 21. Moved from FYE 22 due to COVID‐19 ‐ feasibility still under review. Increased amount in FYE 25 from $25M, and added $27M to FYE 24. Reviewed Replace Heat Exchangers This project will replace deteriorating heat exchangers for the operation of the Digester and Boilers Water Resources Wastewater Treatment Plant 84027225.802 30 18131 N/A David Kirch dkirch@cityofukiah.com 300 Plant Road Infrastructure New 2023 2025 Enterprise Yes Current Revenues $ 750,000 $ 750,000 Moved from FYE 21 due to COVID‐19. Moved from FYE 24 due to forecasted workload for staff with Phase 4. Reviewed Rehabilitation of Zone 2 Booster Pump Station Upgrade the enclosure and electrical components in the structure enclosing the booster pump for Pressure Zone 2 to increase reliability and security Water Resources Water Operations 82227113.802 30 TBD N/A David Kirch dkirch@cityofukiah.com Golf Course Infrastructure New 2024 2025 Enterprise Yes Current Revenues $ 50,000 $ 50,000 Moved from FYE 23 due to COVID‐19.Reviewed Water Main Replacement Set‐ aside Set‐aside for main replacement(s) caused by an unanticipated event.Water Resources Water Operations 82227113.802 30 18262 N/A Don Brown dwbrown@cityofukiah.com Various Infrastructure New 2021 2027 Enterprise Yes Current Revenues $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 Removed budget from FYE 21 due to COVID‐19. Increased budget from $250k in FYE 22, and eliminated $250k in FYE 23, 24 and 25. Moved to FYE 23, and added amounts to future years. Reduced from $400k. This is a set‐ aside for unanticipated event(s) causing the need for replacement(s). Budget Adopted Sewer Operations 84427222.802 30 $ 500,000 Water Operations 82227113.802 30 $ 500,000 Reseal Wash Water Basins Remove and Replace Seal on Wash Water Basins Water Resources Wastewater Treatment Plant 84027225.802 30 18192 N/A Alan Hodge ahodge@cityofukiah.com 300 Plant Road Infrastructure New 2022 2023 Enterprise Yes Current Revenues $ 60,000 $ 60,000 Moved from FYE 21. Moved from FYE 22, and increased from $40k due to inflation. Budget Adopted Recondition Levees Recondition the levees on the Percolation Ponds.Water Resources Wastewater Treatment Plant 84027225.802 30 TBD N/A Alan Hodge ahodge@cityofukiah.com 300 Plant Road Infrastructure New 2024 2025 Enterprise Yes Current Revenues $ 200,000 $ 200,000 Eliminated $200k for 2 prior years due to COVID‐19. Reviewed Sewer Operations 84427221.802 30 $ 2,556,547 Water Operations 82227113.802 30 $ 1,717,257 43,700$ 4,583,804$ 28,750,000$ 30,750,000$ 1,750,000$ 250,000$ 66,127,504$ 1,539,957$ 24,122,524$ 32,705,000$ 33,930,000$ 3,085,000$ 6,935,000$ 100,821,224$ Downtown Streetscape Phase 2 Construction Water and Sewer Utility Replacement, total street reconstruction, ADA accessibility.$11M construction cost overall, shared with Funds 120 and 800. Currently nearing end of design with GHD, and planned to go to bid in summer, with construction planned to begin in the fall.Budget Adopted Yes: 120, 844, 820 and 800 Jason Benson jbenson@cityofukiah.com Henry to Norton, Mill to Gobbi Infrastructure New 2022 2023 Current Yes Current Revenues Water Resources 18234 $ 4,273,804 City Council Status SUB‐TOTAL: TOTALS FOR INFRASTUCTURE : Funding Type Funding Type Add'l Comments Costs to date Totals CommentsProject Location Improvement Type Project Status Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Project Name Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Replace Water and Sewer Main on Low Gap Street Replace the 16" steel water main, and 15" and 6" sewer main from North State Street to North Bush Street concurrent with Phase 4 of the Recycled Water Project Water Resources TBD N/A Don Brown dwbrown@cityofukiah.com Low Gap Street Infrastructure New 2024 2025 Enterprise Yes Current Revenues $ 1,000,000 Moved from FYE 22 due to COVID‐19. Merged the water and sewer replacement on Low Gap to one project. Reviewed *Refer to last page of this document for definition of terms used.PAGE 3 Page 492 of 559 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2022 PUBLIC WORKS DEPARTMENT STREETS & RIGHTS‐OF‐WAY Start End 22/23 23/24 24/25 25/26 26/27 East Clay Street Improvement Project This project will improve East Clay Street from Main Street to the Railroad Crossing in order to facilitate the development of the new Courthouse site. This project includes water, sewer, pedestrian facilities and drainage facilities as well as reconstruction of the street section.Public Works Engineering 12024200.802 30 18128 No Tim Eriksen teriksen@cityofukiah.com Clay Street Streets & Rights‐of‐Way New 2024 2025 Special Revenue No New Revenues Measure Y $ 750,000 $ 750,000 Introduced and discussed at the January 16, 2019 Council meeting. Moved from FYE 21. Moved from FYE 23. Reviewed Street Striping This will update striping on streets in selected areas.Public Works Engineering 12024200.521 00 18251 N/A Daniel Flores dflores@cityofukiah.com Various Streets Streets & Rights‐of‐Way Completed 2019 2026 Special Revenue Yes Current Revenues Measure Y $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 70,000 $ 310,000 Ongoing work. Eliminated FYE 21 due to COVID‐19. Added funding to FYE 25 and 26. Removed $50k from FYE 22, no striping performed, as it occurred in the fall, and was pushed back due to COVID‐19.Budget Adopted Public Works Engineering 12024200.802 30 Yes Tim Eriksen teriksen@cityofukiah.com Orr Street at Orr Creek Streets & Rights‐of‐Way In Progress 2021 2022 Capital Projects Yes New Revenues CDBG Grant $ 150,000 Public Works Engineering 25124220.802 30 Yes Tim Eriksen teriksen@cityofukiah.com Orr Street at Orr Creek Streets & Rights‐of‐Way In Progress 2022 2023 Capital Projects Yes New Revenues $ 254,438 Low Gap Road and North Bush Street Roundabout This project will complete the environmental, ROW, and design phases for a roundabout at Low Gap Road and N. Bush St. Construction phase not currently funded. Public Works Engineering 50924210.802 30 15024 N/A Tim Eriksen teriksen@cityofukiah.com Low Gap Road and N. Bush St.Streets & Rights‐of‐Way In Progress 2021 2022 Special Revenue Yes Current Revenues $110k Design Funded, Construction Funding Not Approved. $ 300,000 $ 450,000 $ 750,000 Design authorized, but project requires additional Council review. Moved from FYE 22, and reduced from $1.5 mil due to COVID‐19. Moved from FYE 21. Moved from FYE 22 to FYE 23 and FYE 24 due to delays in grant processing. Slurry Seal Project This project will improve the Streets network. Public Works Engineering 12024200.521 00 18332 N/A Daniel Flores dflores@cityofukiah.com Various Streets Streets & Rights‐of‐Way Completed 2022 2027 Special Revenue Yes Current Revenues Measure Y $ 426,000 $ ‐ $ 400,000 $ 400,000 $ 400,000 $ 1,200,000 Going out to bid. Budget will be utilizing FYE 21 anticipated revenue. Had utilized this year's budget for other projects. Increased budget from $200k FYE 22. Increased budget from $400k FYE 21, from $200k in FYE 23, and from $200k in FYE 24. Added budget in FYE 25 and 26. Increased budget in FYE 24, 25, and 26 from $250k each due to increasing funding sources, expanding scope, and inflation. Bid for FYE 23 is anticipated to be awarded prior to end of this fiscal year, so increasing this year's budget from $350k, and not budgeting anything for FYE 23. Main Street Reconstruction Project Reconstruct Main Street, from Gobbi to Mill Norton.Public Works Engineering 25224220.802 30 18343 N/A Andrew Stricklin astricklin@cityofukiah.com Main Street Streets & Rights‐of‐Way New 2022 2023 Special Revenue Yes New Revenues Series 2022 Lease Revenue Bonds $ 6,000,000 $ 6,000,000 Moved from FYE 22 due to COVID‐19. Increased amount from $500k. RFP for design was awarded to Coastland in February of 2022. Funding source has changed from Measure Y.Reviewed Clara Avenue Reconstruction Project Reconstruct Clara Avenue, from State to Orchard.Public Works CDBG 12024200.802 30 TBD N/A Jason Benson jbenson@cityofukiah.com Clara Avenue Streets & Rights‐of‐Way New 2024 2025 Special Revenue Yes New Revenues Possibly CDBG or Series 2022 Lease Revenue Bonds $ 3,500,000 $ 3,500,000 Moved from FYE 21. Moved from FYE 22. Formerly thought to be eligible for CDBG funding. Possible CDBG Funding opportunity. This funding is not yet secured but will be applied for closer to project construction. Increased estimated project cost from $2M, and moved from FYE 26. Reviewed Leslie Street Rehabilitation Project Rehabilitate Leslie Street, Gobbi to Perkins.Public Works CDBG 12024200.802 30 TBD N/A Andrew Stricklin astricklin@cityofukiah.com Leslie Street Streets & Rights‐of‐Way New 2022 2023 Grant Funded Yes New Revenues CDBG Funding Opportunity $ 1,500,000 $ 1,500,000 Moved from FYE 21. Moved from FYE 22 due to a number of various projects, timelines, and severity of street conditions.Reviewed Perkins Street Storm Drain and Widening Project This project will add a storm drain on East Perkins Street and widen the intersection at Orchard Avenue to add another East Bound through lane.Public Works Streets 25224220.802 30 18308 N/A Andrew Stricklin astricklin@cityofukiah.com East Perkins Street Streets & Rights‐of‐Way New 2022 2023 Special Revenue No New Revenues Series 2022 Lease Revenue Bonds $ 2,277,000 $ 2,277,000 Request for Proposal completed and contract awarded to BKF in February of 2022. Budget Adopted South Ukiah Rehabilitation Project This project will overlay S. Dora Street from Beacon Lane to Washington, and S. State Street from Beacon Lane to Cherry, including ADA pedestrian improvements. Public Works Streets 25224220.802 30 18254 N/A Andrew Stricklin astricklin@cityofukiah.com Dora/State Streets & Rights‐of‐Way New 2021 2022 Special Revenue Yes Current Revenues Series 2022 Lease Revenue Bonds $ 1,800,000 $ 1,800,000 Reduced budget amount from $2.2M, and changed scope from ending at Observatory, now to Cherry St. Moved to FYE 23, anticipate bid award in July 2022.Budget Adopted Great Redwood Trail‐ Phase 4 This project will extend the Great Redwood Trail from Commerce Drive to Norgard Lane Public Works Engineering 51124210.802 30 18253 N/A Andrew Stricklin astricklin@cityofukiah.com Railroad ROW Streets & Rights‐of‐Way New 2021 2023 Grant Funded Yes New Revenues Urban Greening Grant $ 3,563,212 $ 3,563,212 Grant has been awarded. Moved full project for completion in FYE 22. Moved from FYE 22. Budget Adopted Great Redwood Trail‐ Phase 5 This project will extend the Great Redwood Trail from Brush Street to Hensley Creek Road Public Works Engineering TBD TBD N/A Andrew Stricklin astricklin@cityofukiah.com Railroad ROW Streets & Rights‐of‐Way New 2022 2024 Grant Funded No New Revenues Urban Greening Grant $ 275,000 $ 8,000,000 $ 8,275,000 Moved project back from beginning FYE 23. Reviewed Gobbi Street Utility Improvement Project Reconstruct Gobbi Street in 2 separate projects (US101 to State Street) and (State Street to Dora Street) (was formerly called street reconstruction project) Public Works Engineering 12024200.802 30 18290 Yes Andrew Stricklin astricklin@cityofukiah.com Gobbi Street Streets & Rights‐of‐Way New 2023 2024 Special Revenue Yes Current Revenues Measure Y $ 6,200,000 $ 6,200,000 Engineering contract awarded to BKF September 2021. Includes funds 822 and 844. Increased from $1.5M, added construction budget.Reviewed Talmage Road Rehabilitation Project This project will replace the water main, sewer main and include reconstruction and paving of the overlay, additional sidewalks and ADA accessibility.Public Works Engineering 25224220.802 30 18310 N/A Andrew Stricklin astricklin@cityofukiah.com Talmage Rod Streets & Rights‐of‐Way New 2023 2025 Special Revenue Yes New Revenues Series 2022 Lease Revenue Bonds $ 1,000,000 $ 1,000,000 RFP completed and contract awarded to GHD for design in February of 2022. Budget Adopted Traffic Signal Cabinet/Camera Update Bring traffic signals at State and Washington/Talmage/Low Gap/Hospital Drive up to date with new traffic signal controller software.Public Works Engineering 50024220.802 30 TBD N/A Andrew Stricklin astricklin@cityofukiah.com State and Washington/Talmage/Lo w Gap/Hospital Drive Streets & Rights‐of‐Way New 2023 2024 Special Revenue Yes Current Revenues Gas Tax $ 400,000 $ 400,000 Reviewed Downtown Streetscape Phase 2 Construction Water and Sewer Utility Replacement, total street reconstruction, ADA accessibility.Public Works Engineering 12024200.802 30 18234 Yes: 120, 844, 820 and 800 Jason Benson jbenson@cityofukiah.com Henry to Norton, Mill to Gobbi Streets & Rights‐of‐Way New 2022 2023 Current/Special Yes New Revenues Measure Y and Grant Funds $ 5,410,396 $ 5,410,396 $11M construction cost overall, shared with Funds 844, 820 and 800. Currently nearing end of design with GHD, and planned to go to bid in summer, with construction planned to begin in the fall. CalTrans grant of $1.3M to offset some cost. Budget Adopted 576,000$ 14,410,608$ 13,764,438$ 4,985,000$ 8,460,000$ 1,570,000$ 43,340,046$ 576,000$ 14,410,608$ 13,764,438$ 4,985,000$ 8,460,000$ 1,570,000$ 43,340,046$ TOTALS FOR STREETS & RIGHTS‐OF‐WAY : Orr Street Bridge This project will improve the bridge on Orr Street at Orr Creek. 18065 $ 404,438 The City has received $150k to fund a planning study for Orr Street Bridge and the Orr Street transportation corridor. Activities include completion of a study to analyze existing conditions of the street, including the transportation corridor and bridge, as well as the completion of a plan and preparation of plans and specifications and an Engineer's Cost Estimate to be used for a future public improvement project. Request for Reviewed Budget Adopted Totals Comments City Council StatusFunding Type Funding Type Add'l Comments Costs to date Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Project StatusDivisionProject Name Project Description Department Org/Object Project Number SUB‐TOTAL: *Refer to last page of this document for definition of terms used.PAGE 4 Page 493 of 559 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2022 AIRPORT VEHICLES, MACHINERY & EQUIPMENT Start End 22/23 23/24 24/25 25/26 26/27 Replace 20,000 gallon fuel tank with 20,000 gallon Jet A tank Current tank is a split fuel system, containing both Jet A fuel and Avgas. Conversion to Jet A is necessary to maximize the fuel sources for the airport, and provide better service to its customers. Airport Airport 77925200.801 00 15042 N/A Greg Owen gowen@cityofukiah.com 1411 South State Street Vehicles, Machinery & Equipment In Progress 2022 2023 Enterprise Yes Current Revenues $ 150,000 $ 150,000 Moved from FYE 20. Current revenues may not be adequate, external funding may be necessary. Moved from FYE 22.Reviewed ‐$ ‐$ 150,000$ ‐$ ‐$ ‐$ 150,000$ Totals Comments City Council StatusFunding Type Funding Type Add'l Comments Costs to dateProject StatusProject Name COMMUNITY SERVICES DEPARTMENT Project Description Department Division Org/Object Project Number SUB‐TOTAL: Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Start End 22/23 23/24 24/25 25/26 26/27 Replacement Truck Replacement of vehicles that are no longer cost effective to repair.Community Services Parks 10022100.801 00 V737 N/A Jarrod Meyer jmeyer@cityofukiah.com 300 Seminary Avenue Vehicles, Machinery & Equipment New 2022 2023 General No Current Revenues $ 60,000 $ 60,000 Moved to FYE 22. Moved to FYE 23. Replace with electric vehicle and increased cost from $40k. Budget Adopted Replacement Truck Replacement of vehicles that are no longer cost effective to repair.Community Services Parks 10022100.801 00 18066 N/A Jarrod Meyer jmeyer@cityofukiah.com 300 Seminary Avenue Vehicles, Machinery & Equipment New 2023 2024 General No Current Revenues $ 55,000 $ 55,000 Moved to FYE 24 Reviewed Replacement Truck‐ Building Maintenance Replacement truck is necessary Community Services Building Maintenance 20824700.801 00 V2642 N/A Kerry Randall krandall@cityofukiah.com 300 Seminary Avenue Vehicles, Machinery & Equipment Deferred 2022 2023 General No Reserves $ 60,000 $ 60,000 Moved to FYE 22. Moved to FYE 23. Replace with electric vehicle and increase cost from $48k to $60k. Budget Adopted Mini Street Sweeper Parks are maintaining two miles of the Great Redwood Trail (GRT), up from less than one mile. Will soon be expanded to four miles. Parks team spent over 600 hours leaf blowing in calendar year 2021. Manual leaf blowing of GRT and parking lots is inefficient and not the best use of Park worker's time. There is deferred maintenance at all City parks and staff can't get to these projects as they are spending their time blowing leaves in parking lots. Complete Streets efforts will see additional infrastructure installed that will require a smaller sweeper. Community Services Parks 10022100.801 00 TBD N/A David Kirch dkirch@cityofukiah.com 1325 Airport Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise No $ 50,000 $ 50,000 Consider as a future purchase as additional paved trails are built. Reviewed ‐$ 120,000$ 55,000$ ‐$ 50,000$ ‐$ 225,000$ City Council Status SUB‐TOTAL: Project Name Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Funding Type Funding Type Add'l Comments Costs to date Totals CommentsProject Location Improvement Type Project Status Project Timeline Funding Source Fu n d i n g Id e n t i f i e d CITY MANAGER DEPARTMENT Start End 22/23 23/24 24/25 25/26 26/27 Parking Meter Replacement Replacing parking meters. City Manager Economic Development 64012600.802 30 18165 N/A Traci Boyl tboyl@cityofukiah.com Downtown Vehicles, Machinery & Equipment Deferred 2022 2023 Enterprise Yes Current Revenues 400,000$ $ 400,000 Funded by line of credit loan proceeds being secured by Finance as part of a larger capital improvement funding strategy. Moved from FYE 20 year. Installation will coincide with Streetscape Project. Funding secured through bond issuance; project put on hold due to COVID‐19 and will resume when market conditions allow. Moved from FYE 21. Project put on hold due to COVID‐19 and will resume when market conditions allow. Moved from FYE 22. Reviewed ‐$ ‐$ ‐$ 400,000$ ‐$ 400,000$ City Council StatusComments ELECTRIC UTILITY DEPARTMENT SUB‐TOTAL: Project Status Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Funding Type Funding Type Add'l Comments Costs to date TotalsProject Name Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Start End 22/23 23/24 24/25 25/26 26/27 Electric Meter Replacements Electric Meter Replacement and cloud based data management system improving customer access to outage information, usage data and provide customer selectable notifications.Electric Utility Department Technical Services 80126100.801 00 15080 N/A Cindy Sauers csauers@cityofukiah.com Ukiah Electric System Vehicles, Machinery & Equipment In Progress 2018 2022 Enterprise Yes Current Revenues 18,706$ 150,000$ 2,000,000$ $ 2,150,000 Currently in the planning stage. Moved from starting FYE 21. Eliminated $500k from FYE 22, and $2M from FYE 23. Added amounts to FYE 24 and 25.Reviewed Utility/Inspector Truck Replaces 2003 F250 with EV Truck Electric Utility Department Distribution 80126100.801 00 TBD N/A Tim Santo tsanto@cityofukiah.com N/A Vehicles, Machinery & Equipment New 2022 2023 Enterprise Yes Current Revenues 90,000$ $ 90,000 EV options will hit market in FYE 21/22; Planned for FYE 22/23 to ensure quality of vehicle outside of 1st Generation models. Moved from FYE 23.Reviewed Trouble Truck Replaces V2233 Ford F‐550 AT40‐G Articulating Telescopic Aerial Lift Super cab.Electric Utility Department Distribution 80126100.801 00 V2224 N/A Tim Santo tsanto@cityofukiah.com N/A Vehicles, Machinery & Equipment New 2024 2025 Enterprise Yes Current Revenues 30,000$ $ 30,000 Moved budget forward from FYE 24 due to 2+ year leadtime, and order has been placed. Planning for outfitting in FYE 24.Reviewed Technical Services Vehicle Replaces 2007 Ford E150 Van.Electric Utility Department Distribution 80126100.801 00 TBD N/A Grady Hurn ghurn@cityofukiah.com N/A Vehicles, Machinery & Equipment New 2023 2024 Enterprise Yes Current Revenues 60,000$ $ 60,000 Replace with an electric vehicle Reviewed 18,706$ ‐$ 330,000$ 2,000,000$ ‐$ ‐$ 2,330,000$ Start End 22/23 23/24 24/25 25/26 26/27 Truck ‐ Utility Service Attendant Current vehicle approaching the end of it's useful life.Finance Utility Billing 20513300.801 00 TBD N/A Lori Martin lmartin@cityofukiah.com 300 Seminary Avenue Vehicles, Machinery & Equipment New 2022 2023 Internal Service No New Revenues $ 35,000 $ 35,000 Moved from FYE 23 to allow for more EV options; Electric vehicle Reviewed ‐$ ‐$ 35,000$ ‐$ ‐$ ‐$ 35,000$ Start End 22/23 23/24 24/25 25/26 26/27 Command/ Chief Vehicle This new Command/Chief vehicle would serve as a Division Chief's vehicle.It will replace C‐6805, a 2006 Chevy 2500 HD, with current mileage of 106,495. The vehicle transmission is currently failing, leaving the vehicle unfit, unreliable, and leaving team members in a possibly unsafe or life‐threatening environment during fire suppression activities. However, the vehicle can be repurposed as a non‐suppression utility vehicle for the department.Fire Authority City Fire 25321210.801 00 V3165 N/A Doug Hutchison dhutchison@cityofukiah.co m 1500 South State Street Vehicles, Machinery & Equipment In Progress 2021 2023 General Yes New Revenues $ 53,021 $ 22,000 $ 75,000 Moved from FYE 21 due to COVID‐19. Increased the amount from $50k to include vehicle outfitting. Moved from FYE 21. Vehicle is on order, with delayed delivery. Rebudgeting remaining amount for outfitting into next fiscal year. Reduced amount in FYE 22 from $75k and placed remaining amount in FYE 23. Budget Adopted Command/ Chief Vehicle This new Command/Chief vehicle will serve as a Command/Chief vehicle. It will replace D‐6802, a 2007 Chevy 2500 HD with 84,072 miles. This vehicle's transmission is also currently failing along with multiple other problems, leaving the vehicle unfit, unreliable, leaving team members in a possibly unsafe or life‐threatening environment during fire suppression activities. This vehicle will be decommissioned and placed as surplus. Fire Authority District Fire 91721400.801 00 18277 N/A Doug Hutchison dhutchison@cityofukiah.co m 1500 South State Street Vehicles, Machinery & Equipment In Progress 2021 2022 District Yes New Revenues $ 52,454 $ 22,546 $ 75,000 Purchase cost covers Fire Service Emergency Vehicle outfitting (Lights, Siren, Radio's, etc.,) Vehicle is on order, with delayed delivery. Rebudgeting remaining amount for outfitting into next fiscal year. Reduced amount in FYE 22 from $75k and placed remaining amount in FYE 23. Budget Adopted Quint Aerial Apparatus The Ukiah Valley Fire Authority annual fleet replacement identified T‐6852 for replacement. Following industry‐standard NFPA guidelines recommends fire engines serve 10‐years or 75,000 miles as a first out response vehicle, and an additional 5 to 10‐years or 100,000 miles in service as a reserve apparatus. T‐6852 is a 2009 Pierce Quint Aerial Apparatus with a 75‐ft. ladder with a current mileage of 47,536. With a continually growing city in size and height, revised truck's specifications will need to be considered to meet future demands. T‐6852 will be placed in a reserve status for the Department. Fire Authority City Fire 10021210.801 00 TBD N/A Doug Hutchison dhutchison@cityofukiah.co m 1500 South State Street Vehicles, Machinery & Equipment New 2025 2026 TBD No New Revenues Fiscal Year Allocation TBD $ 1,500,000 $ 1,500,000 Fiscal year allocation might move to out years contingent on condition of the vehicle. Reviewed Active Shooter Safety Equipment Due to the current events happening around the United States and the world, it is unfortunate but imperative that we prepare and be equipped for any and all situations the UVFA may face. We are taking a proactive instead of a reactive stance in protecting and providing our team members with the equipment they need to handle even the direst situations. Following industry‐standard (NFPA‐3000 Active Shooter) equipment to be purchased will include Flak Jackets, Kevlar Helmets, Medical Triage Bags, and Medical Triage Equipment. Fire Authority City Fire 10021210.801 00 18339 N/A Doug Hutchison dhutchison@cityofukiah.co m 1500 South State Street Vehicles, Machinery & Equipment New 2022 2023 TBD No New Revenues Funded by Mendocino County PG&E settlement funds. $ 50,910 $ 50,910 Funding for 16 ballistic safety vests. Budget Adopted Command/Chief Vehicle This vehicle will serve as a Command/Chief vehicle. It will replace the current District‐Owned C‐6804. C‐6804 will be placed as reserve status as a station utility until its end of useful service. This is the final phase of purchasing command vehicles for the foreseeable future. Fire Authority District Fire 91721400.801 00 TBD N/A Doug Hutchison dhutchison@cityofukiah.co m 1500 South State Street Vehicles, Machinery & Equipment New 2022 2023 District Yes New Revenues $ 75,000 $ 75,000 Purchase cost covers Fire Service Emergency vehicle outfitting (lights, siren, radios, etc.) Reviewed Hydraulic Battery Operated Rams These units serve as the final piece in replacing our auto extrication equipment. Three units are requested and will be battery operated, with the batteries being interchangeable with our current equipment (cutters/spreaders). These units will be placed on the three Type I engines that provide primary emergency response. Rams are utilized in a number of rescue situations, including separating material during extrications, i.e. separating a crushed metal frame of a vehicle to get to a victim. Fire Authority District Fire 91721400.801 00 18344 N/A Doug Hutchison dhutchison@cityofukiah.co m 1500 South State Street Vehicles, Machinery & Equipment New 2022 2023 District Yes New Revenues $ 45,000 $ 45,000 Budget Adopted Lift Air Bags UVFA's Lift Air Bags are currently past the end‐of‐life expiration date. This item includes 3 lift bag kits that will be equipped on the three Type I Engines that provide primary emergency response. Lift bags are used to lift heavy objects including but not limited to vehicles, boulders, building collapse, confined space rescue, etc.Fire Authority City 25321210.541 02 18340 N/A Doug Hutchison dhutchison@cityofukiah.co m 1500 South State Street Vehicles, Machinery & Equipment New 2022 2023 District Yes New Revenues $ 15,000 $ 15,000 Budget Adopted Medical Equipment Inventory Control System Operative IQ interrogates these with our current medical equipment tracking and supply system. These units help track usage, expiration dates, and resupply needs. Additionally, the up‐to‐date tracking of all current supplies will minimize excess equipment or spoilage by expiration, saving additional funds.Fire Authority Ambulance 71021100.801 00 18341 N/A Doug Hutchison dhutchison@cityofukiah.co m 1500 South State Street Vehicles, Machinery & Equipment New 2022 2023 District Yes New Revenues $ 35,000 $ 35,000 The Ukiah Valley Fire Authority is already utilizing the corresponding software utilized by the machines. The $35k is the one time cost for two inventory tracking machines. These are similar systems utilized by hospitals for inventory control of medications and supplies. Budget Adopted Utility Transport Vehicle Due to the increasing number of rescues in the wilderness areas, along with Low Gap Park & the Western Hills Trails. UFVA needs a vehicle capable of traversing these areas to optimize our rescue capabilities, as well as moving equipment and personnel in a timely manner.Fire Authority District Fire 91721400.801 00 TBD N/A Doug Hutchison dhutchison@cityofukiah.co m 1500 South State Street Vehicles, Machinery & Equipment New 2022 2023 District No New Revenues $ 40,000 $ 40,000 Budget Adopted 105,475$ 230,456$ ‐$ ‐$ 1,575,000$ ‐$ 1,910,910$ City Council Status FIRE AUTHORITY FINANCE DEPARTMENT SUB‐TOTAL: POLICE DEPARTMENT Funding Type Funding Type Add'l Comments Costs to date Totals CommentsProject Location Improvement Type Project Status Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Project Name Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) SUB‐TOTAL: Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Funding Type Funding Type Add'l Comments Costs to date Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Project StatusProject Name Project Description Department Division Org/Object Project Number Totals Comments City Council Status SUB‐TOTAL: Costs to date Totals Comments City Council StatusProject Name Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Project Status Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Funding Type Funding Type Add'l Comments Start End 22/23 23/24 24/25 25/26 26/27 Annual Police Car Replacement Annually the Police Department schedules the replacement of two patrol cars. Typically, a patrol car lasts about 3 years before it reaches the end of it's service life. It takes the department about a year to order, receive and outfit a car for patrol use. By scheduling regular replacement of cars, the department ensures we have enough cars available for use. Police Police 10020210.801 00 V4209 & V4215 N/A Noble Waidelich nwaidelich@cityofukiah.co m 300 Seminary Avenue Vehicles, Machinery & Equipment Ongoing 2021 2026 General No New Revenues May explore financing options. $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 600,000 The Department has maintained a vehicle replacement plan of two vehicles per year, which was previously reduced due to COVID‐19. The budget has been increased from $100k yearly, as current vehicle replacement actual cost exceeds prior budgeted amounts. This is also a consideration of inflation. Budget Adopted Replace Tasers The Ukiah Police Department has deployed Tasers since 2018, utilizing a 5‐year purchasing program to maintain current equipment and which provides support for hardware, supplies, and technology through the term of the agreement. The current agreement with Axon expires in 2022. Police Police 10020210.541 00 18345 N/A Noble Waidelich nwaidelich@cityofukiah.co m 300 Seminary Avenue Vehicles, Machinery, and Equipment New 2022 2026 General No New Revenues Grant funding may be available. 41,345$ 32,000$ 32,000$ 32,000$ 32,000$ 32,000$ 160,000$ As explained in our prior CIP plan, the department has maintained a purchasing plan to support our tasers, which is expiring this year. Unless renewed, equipment will not be repairable or supported. Yearly pricing has increased from $15k. Budget Adopted Replace Body Cameras The Ukiah Police Department has deployed body‐cameras to memorialize officer contacts, criminal conduct, and investigative activities for more than 10 years. These video and audio recordings are used as evidence in criminal and civil cases, as well as for internal quality assurance. The current purchasing program expires in 2023, and provides for evidence storage, current and reliable equipment, and support for hardware and software for the term of the agreement. Police Police 10020210.541 00 18346 N/A Noble Waidelich nwaidelich@cityofukiah.co m 300 Seminary Avenue Vehicles, Machinery, and Equipment New 2023 2026 General No New Revenues Grant funding may be available. 98,037$ 52,000$ 52,000$ 52,000$ 52,000$ 52,000$ 260,000$ As explained in our prior CIP plan, the department has maintained a purchasing plan to support our body worn cameras, which is expiring in May of 2023. Unless renewed, equipment will not be repairable or supported, essentially making them inoperable. Due to the fact that our tasers are also due for renewal, the department is exploring a bundling option as a cost saving measure. Overall cost has increased from $79k. Budget Adopted 139,382$ 234,000$ 234,000$ 234,000$ 234,000$ 84,000$ 1,020,000$ PUBLIC WORKS DEPARTMENT SUB‐TOTAL: Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Funding Type Funding Type Add'l Comments Costs to date Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type Project StatusProject Name Project Description Department Division Org/Object Project Number Totals Comments City Council Status Start End 22/23 23/24 24/25 25/26 26/27 Asphalt Zipper ‐ Shared Cost The current equipment is Equipment #1000, a 1994 Wirgten W500 Grinder. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $120,000 total Public Works Streets 10024620.801 00 E1001 Shared with 820 Water and 840 Wastewater David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2021 2022 General Yes Current Revenues Department plans to set aside funds for this replacement. $ 40,000 $ 40,000 Moved from FYE 23 due to COVID‐19. Moved from FYE 24. Working with Fleet Maintenance staff on evaluation. Moving to FYE 23. Continued evaluation and validation of justification required prior to purchase. Budget Adopted Asphalt Roller ‐Shared Cost The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This is CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $66,000 total Public Works Streets 10024620.801 00 E1612 Shared with 820 Water and 840 Wastewater David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 General Yes Current Revenues Department plans to set aside funds for this replacement. $ 22,000 $ 22,000 Moved from FYE 23 due to COVID‐19. Working with Fleet Maintenance staff on evaluation. Reviewed Asphalt Paver ‐ Shared Cost The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B Paver.This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $210,000 total Public Works Streets 10024620.801 00 E1812 Shared with 820 Water and 840 Wastewater David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 General Yes Current Revenues Department plans to set aside funds for this replacement. $ 70,000 $ 70,000 Moved from FYE 23 due to COVID‐19. Working with Fleet Maintenance staff on evaluation. Reviewed Flat Rack Truck Replace existing Flat Rack Truck due to age and mileage.Public Works Streets 10024620.801 00 V2236 N/A David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2022 2023 General Yes Current Revenues $ 62,500 $ 62,500 Moved from FYE 22 due to COVID‐19. Reviewed 3‐Yard Dump Truck Replace existing 3‐yard dump truck due to age and mileage.Public Works Streets 10024620.801 00 TBD N/A David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 General Yes Current Revenues $ 102,000 $ 102,000 Moved from FYE 23 due to COVID‐19. Reviewed Loader Replacement Replace existing loader due to CARB requirements.Public Works Streets 10024620.801 00 E1413 Shared with 820 Water and 840 Wastewater David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2021 2022 General Yes Current Revenues $ 110,000 $ 110,000 Working with Fleet on evaluation. Continued evaluation and validation of justification required prior to purchase. Moved from FYE 22.Budget Adopted Dump Truck Replacement Dump Truck Replacement for 3 years. This equipment is used to maintain and repair the Infrastructure for our citizens. Total cost: $500,000 Public Works Corporation Yard 20824300.801 00 18017 N/A David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 Internal Service Yes Current Revenues Department plans to set aside funds for this replacement. $ 500,000 $ 500,000 Moved from FYE 22 due to COVID‐19. Reduced cost from $750k due to splitting Loader to separate line. Reviewed Snap‐On Toolsets Snap‐On Tools, Master Set Tool set and Fleet Pro Set.Public Works Garage 20324100.541 02 18347 N/A David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2023 Internal Service Yes Current Revenues $ 60,000 $ 60,000 Garage Tool Sets Budget Adopted ‐$ 210,000$ 694,000$ ‐$ 62,500$ ‐$ 966,500$ City Council Status SUB‐TOTAL: Funding Type Funding Type Add'l Comments Costs to date Totals CommentsProject Location Improvement Type Project Status Project Timeline Funding Source Fu n d i n g Id e n t i f i e d Project Name Project Description Department Division Org/Object Project Number Allocation to Multi‐funds Project Contact Name (s) Project Contact Email (s) *Refer to last page of this document for definition of terms used.PAGE 5 Page 494 of 559 FIVE YEAR CAPITAL IMPROVEMENT PLAN* JULY 2022 WATER RESOURCES DEPARTMENT Start End 22/23 23/24 24/25 25/26 26/27 Replace Water Treatment Plant Service Truck The current vehicle's useful is expected to be exceeded in future years and will need to be replaced.Water Resources Water Treatment Plant 82227113.801 00 V3754 N/A David Kirch dkirch@cityofukiah.com 935 River Street Vehicles, Machinery & Equipment New 2022 2023 Enterprise Yes Current Revenues $ 70,000 $ 70,000 Moved from FYE 23. Moved back to FYE 23. Increased amount from $50k due to revising to a 3/4 ton with lift gate, as well as inflation; EV is not an option at this time due to the heavy duty needs.Budget Adopted Convert Chlorine Gas to Liquid Chlorine at Water Treatment Plant This project will replace chlorine gas at the Water Treatment Plant and convert to Liquid Chlorine for safety reasons Water Resources Water Treatment Plant 82227113.801 00 18133 N/A Michelle Wagenet mwagenet@cityofukiah.co m Water Treatment Plant Infrastructure New 2020 2024 Enterprise Yes Current Revenues $ 50,000 $ 270,000 $ 320,000 Was budgeted FYE 20, moved to start in FYE 21 due to COVID‐19. Moved $270k from FYE 22. Moved $50k from FYE 21. Moved $50k from FYE 22.Budget Adopted Replace Turbidimeters Replace Turbidimeters at Water Treatment Plant.Water Resources Water Treatment Plant 82227113.801 00 18353 N/A Michelle Wagenet mwagenet@cityofukiah.co m 935 River Street Vehicles, Machinery & Equipment New 2022 2023 Enterprise Yes Current Revenues $ 75,000 $ 75,000 Budget Adopted Water Meter Replacements Upgrade aged meter in order to provide increased service efficiency.Water Resources Water Operations 82027114.801 00 18074 N/A Don Brown dwbrown@cityofukiah.com Various Vehicles, Machinery & Equipment New 2020 2026 Enterprise Yes Current Revenues $ 50,000 $ 50,000 $ 100,000 Ongoing ‐ reduced FYE 21 from $50k, added $50k to FYE 24 due to COVID‐19. Added funding for FYE 25 and 26. Removed $50k from FYE 22, FYE 23, and FYE 26. Scope being re‐evaluated against other projects going on.Reviewed Water Resources Water Operations 82027114.801 00 Shared with 840 Sewer David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2022 2023 Enterprise Yes Current Revenues $ 40,000 Water Resources Sewer Operations 84027221.801 00 Shared with 820 Water David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2022 2023 Enterprise Yes Current Revenues $ 40,000 Water Resources Water Operations 82027114.801 00 TBD Shared with 840 Sewer David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 Enterprise Yes Current Revenues $ 22,500 Water Resources Sewer Operations 84027221.801 00 TBD Shared with 820 Water David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 Enterprise Yes Current Revenues $ 22,500 Water Resources Water Operations 82027114.801 00 Shared with 100 Streets and 840 Wastewater David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise Yes Current Revenues Department plans to set aside funds for this replacement. $ 40,000 Water Resources Sewer Operations 84027221.801 00 Shared with 100 Streets and 820 Water David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise Yes Current Revenues Department plans to set aside funds for this replacement. $ 40,000 Water Resources Water Operations 82027114.801 00 Shared with 100 Streets and 840 Wastewater David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 Enterprise Yes Current Revenues Department plans to set aside funds for this replacement. $ 22,000 Water Resources Sewer Operations 84027221.801 00 Shared with 100 Streets and 820 Water David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 Enterprise Yes Current Revenues Department plans to set aside funds for this replacement. $ 66,000 Water Resources Water Operations 82027114.801 00 Shared with 100 Streets and 840 Wastewater David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 Enterprise Yes Current Revenues Department plans to set aside funds for this replacement. $ 70,000 Water Resources Sewer Operations 84027221.801 00 Shared with 100 Streets and 820 Water David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2023 2024 Enterprise Yes Current Revenues Department plans to set aside funds for this replacement. $ 70,000 Water Resources Water Operations 82027114.801 00 Shared with 100 Streets and 840 Wastewater David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise Yes Current Revenues $ 110,000 Water Resources Sewer Operations 84027221.801 00 Shared with 100 Streets and 820 Water David Kirch dkirch@cityofukiah.com 1320 Airport Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise Yes Current Revenues $ 110,000 Telescoping Lift This equipment is needed at the Wastewater Treatment Plant to assist in maintaining the facility which provides Waste Water Treatment for the City and the Ukiah Valley Sanitation District.Water Resources Wastewater Treatment Plant 84027225.801 00 E1718 N/A David Kirch dkirch@cityofukiah.com 300 Plant Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise Yes Current Revenues $ 20,000 $ 20,000 Rebudgeted FYE 20. Moved from FYE 20 due to COVID‐19. Increased the amount from $12k. Moved from FYE 22.Reviewed Digester Rehabilitation and Methane Scrubber Methane Scrubbers are needed in order to clean the methane gas to provide an alternate energy source to operate the boilers at the Wastewater Treatment Plant, which will in turn decrease the City's energy cost at the plant. Water Resources Wastewater Treatment Plant 84027225.801 00 18135 N/A David Kirch dkirch@cityofukiah.com 300 Plant Road Vehicles, Machinery & Equipment New 2019 2025 Enterprise Yes Current Revenues Cost will be offset by saving in the purchase of natural gas $ 1,500,000 $ 1,500,000 Moved from FYE 22 due to COVID‐19.Reviewed Replace Ford Ranger Replace Ford Ranger at the Wastewater Treatment Plant.Water Resources Wastewater Treatment Plant 84027225.801 00 TBD N/A David Kirch dkirch@cityofukiah.com 300 Plant Road Vehicles, Machinery & Equipment New 2022 2023 Enterprise Yes Current Revenues $ 40,000 $ 40,000 (Not on CIP during rate study.) Moved from FYE 21 due to COVID‐19. Moved to FYE 23. Electric vehicle option will be evaluated. Budget Adopted Recondition Yardney Filters Recondition the filters that produce in‐house plant utility wash water.Water Resources Wastewater Treatment Plant 84027225.801 00 18243 N/A Alan Hodge ahodge@cityofukiah.com 300 Plant Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise Yes Current Revenues $ 100,000 $ 100,000 Moved from FYE 22, and increased from $65k. Budget Adopted Install Flow Sensors Install Flow Sensor on the effluent at the Chlorine Contact Basins.Water Resources Wastewater Treatment Plant 84027225.801 00 18244 N/A Alan Hodge ahodge@cityofukiah.com 300 Plant Road Vehicles, Machinery & Equipment New 2021 2022 Enterprise Yes Current Revenues $ 20,000 $ 20,000 Moved from FYE 22.Budget Adopted Belt Filter Press Replacement This project will replace the existing Belt Filter Press Equipment which has passed its useful life.Water Resources Wastewater Treatment Plant 84027225.801 00 18130 N/A David Kirch ahodge@cityofukiah.com 300 Plant Road Vehicles, Machinery & Equipment In Progress 2021 2022 Enterprise Yes Current Revenues $ 825,000 $ 825,000 Purchase approved in amount of $432,729 for the equipment. Amount for FYE 22 also reflects $269,326 for engineering and project management services, going to Council approval in May. Rebudgeting $825k for FYE 23 for installation/construction. Budget Adopted DAFT Replacement Perform repairs to components of the Dissolved Air Flotation Thickener (DAFT) at the Wastewater Treatment Plant.Water Resources Wastewater Treatment Plant 84027225.801 00 18248 N/A David Kirch dkirch@cityofukiah.com 300 Plant Road Vehicles, Machinery & Equipment In Progress 2021 2022 Enterprise Yes Current Revenues $ 725,000 $ 725,000 Award was approved by Council this May for equipment. Amount changed from original budget of $250k. The increase also reflects $252,752 for engineering and project management services, going to Council approval in May, and an additional $725k budgeted for next year for installation/construction. Budget Adopted Vichy Springs Lift Station Upgrade This needs upgrading to install two new pumps, the pump guides, and the discharge valves.Water Resources Sewer Operations DISTRICT TBD N/A David Kirch dkirch@cityofukiah.com Vichy Springs Road Vehicles, Machinery & Equipment New 2024 2026 Enterprise Yes Current Revenues $ 250,000 $ 250,000 Reviewed VFD Replacements A total of five Variable Frequency Drive replacements at high service pump station and raw water pump station.Water Resources Water Treatment Plant 82027111.561 20 18355 N/A Sean White swhite@cityofukiah.com Various Vehicles, Machinery & Equipment New 2022 2025 Enterprise Yes Current Revenues $ 100,000 $ 200,000 $ 20,000 $ 320,000 Budget Adopted ‐$ 2,385,000$ 813,000$ 1,570,000$ 250,000$ ‐$ 5,018,000$ 263,563$ 3,179,456$ 2,311,000$ 4,204,000$ 2,171,500$ 84,000$ 12,055,410$ Project Name Project Description Division Org/Object Project Number Allocation to Multi‐funds Project Status Project Timeline Funding Source Funding Identified Funding Type Funding Type Add 'l Comments Costs to date Estimated Costs per Fiscal Year Totals Comments City Council Status Project Name Project Description Department Division Org/Object Project Number Totals Comments City Council Status Project Timeline Funding Source Fu n d i n g Id e n t i f i e d V3753 Replace Water/Sewer Operations Call Truck ‐ Shared Cost Moved from FYE 23 due to COVID‐19. Moved from FYE 24. Working with PW and Fleet on evaluation. Moving to FYE 23. Continued evaluation and validation of justification required prior to purchase. Budget Adopted Increased amounts in both Water and Sewer from $20k each due to inflation. Electric vehicle. Reviewed Moved from FYE 23 due to COVID‐19. Working with PW and Fleet on evaluation. Reviewed Moved from FYE 23 due to COVID‐19. Working with PW and Fleet on evaluation. Reviewed Working with Fleet on evaluation. Continued evaluation and validation of justification required prior to purchase. Moved from FYE 22.Budget Adopted $ 220,000 E1413 Asphalt Zipper ‐ Shared Cost E1001 $ 80,000 SUB‐TOTAL: Replace Water/Sewer Operations Lead Worker Truck ‐ Shared Cost The current vehicle's useful life is expected to be exceeded in future years and will need replaced $ 45,000 Budget AdoptedIncreased amounts in both Water and Sewer from $30k each due to inflation. EV is not an option at this time due to the heavy duty needs. $ 80,000 Project Contact Name (s) Project Contact Email (s) Project Location Improvement Type The current vehicle's useful is expected to be exceeded in future years and will need replaced Asphalt Roller ‐Shared Cost The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This is CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $66,000 total E1612 $ 88,000 Asphalt Paver ‐ Shared Cost The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B Paver. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $210,000 total E1812 $ 140,000 Loader Replacement Replace existing loader due to CARB requirements. "Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council. "Reserves" indicates it is, or is planned to be, transferred from a reserve account, "Current Revenues" means that the expenditure is anticipated to funded by existing revenues at the time of the purchase, "New Revenues" means that a funding source other than current revenues will be used, including or grant funding or fundraising. To further explain, as necessary, the funding type used selected. Costs spent on the project. Costs estimated to be spent in each of the fiscal years. The sum of the five year estimate for each project. Additional information as needed. The number assigned to track all expenses related to the project. Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost. This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING" or "COMPLETED". General calendar year "start" and "end" date. The Fund the actual expense will come out of. "Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable. Definition of terms used: The name of the project. Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project. The specific division within the identified department where the expenditure will be made within the budget. The proposed account code where the expense will be accounted for. TOTALS FOR VEHICLES, MACHINERY & EQUIPMENT : The current equipment is Equipment #1000, a 1994 Wirgten W500 Grinder. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in the ongoing maintenance of the Streets network in order to provide upgraded facilities for our residents. Three divisions will contribute: $120,000 total Funding Type Funding Type Add'l Comments Costs to date Allocation to Multi‐funds Project Status *Refer to last page of this document for definition of terms used.PAGE 6 Page 495 of 559 E1001 – Asphalt Zipper Working with Public Works and Fleet Management on evaluation. Continued evaluation and validation of justification required prior to purchase. ATTACHMENT 3 Page 496 of 559 E1413 – Loader Working with Public Works and Fleet Management on evaluation. Continued evaluation and validation of justification required prior to purchase. Page 497 of 559 ESTIMATED COST $40,000 FLEET MAINTENANCE SUPERVISOR SIGNATURE DATE EST. MILEAGE/HOURS PER YEAR REVIEWED & APPROVED BY: ADDITIONAL COMMENTS: NONE DEPARTMENT HEAD ALTERNATE SOLUTIONS EXPLORED: None OTHER INDIRECT BENEFITS: None. COST/BENEFIT ANALYSIS: None JUSTIFICATION/USE/NEED: Vehicle will be used on western hills, Cow Mountain and other remote access. Transporting people, tools/supplies and equipment for rescue. PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): Polaris Ranger Crew XP 1000 Rescue UTV 4x4 ? PROPOSED BUDGETED AMOUNT FOR EACH DEPT/DIV ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN MILEAGE/HOURS YEAR CITY EQUIPMENT # ORIGINAL PURCHASE PRICE N/A MODEL CURRENT MILEAGE/HOURS $40,000.0091621400.80100Fire Department E4963 ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE)MEET CARB STANDARDS? N/A N/A Ukiah Valley Fire Department N/A VIN/SERIAL # N/A N/A MAINTENANCE COSTS TO DATE PROPOSED VEHICLE OR HEAVY EQUIPMENT N/A N/A CURRENT CONDITION: N/A N/A N/A N/A N/A N/A EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED Vehicle & Heavy Equipment Request & Justification DIVISION(S) PROJECT CODE ITEM: Rescue UTV SUBMITTED BY: DAVE KIRCH, FLEET & PLANT MAINTENANCE SUPERVISOR FOR FISCAL YEAR: 2022/2023 ORG & OBJECT ACCOUNT CODE ASSET USEFUL LIFE: 20 YEARS NEW REQUEST OR REPLACEMENT OF EXISTING?: NEW REQUEST DEPARTMENT(S) Page 498 of 559 ESTIMATED COST $60,000.00 FLEET MAINTENANCE SUPERVISOR Vehicle & Heavy Equipment Request & Justification DIVISION(S) PROJECT CODE ITEM: Ford F-150 Pick-Up EV SUBMITTED BY: DAVE KIRCH, FLEET & PLANT MAINTENANCE SUPERVISOR FOR FISCAL YEAR: 2022/2023 ORG & OBJECT ACCOUNT CODE ASSET USEFUL LIFE: 10-15 YEARS NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing. DEPARTMENT(S) MAINTENANCE COSTS TO DATE PROPOSED VEHICLE OR HEAVY EQUIPMENT 113,000 MILES No CURRENT CONDITION: This vehicle was salvaged in 2015. Transmission was blown, along with a bad catalyst. $800.00 3 Years N/A 1989 DODGE D200 EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED PARKS V3285 ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE)MEET CARB STANDARDS? N/A 100,000 COMMUNITY SVCS 1B6KE26Z0KS149936 VIN/SERIAL # $14,197.69 N/A PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2023 FORD F-150 EV PRO TRUCK OR EQUAL 5,000 - 7,000 MILES PROPOSED BUDGETED AMOUNT FOR EACH DEPT/DIV ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN MILEAGE/HOURS YEAR CITY EQUIPMENT # ORIGINAL PURCHASE PRICE 3731 MODEL CURRENT MILEAGE/HOURS $60,000.0010022100.80100 SIGNATURE DATE EST. MILEAGE/HOURS PER YEAR REVIEWED & APPROVED BY: ADDITIONAL COMMENTS: This vehicle was scheduled to be replaced in 2015, but funds were not available. DEPARTMENT HEAD ALTERNATE SOLUTIONS EXPLORED: None OTHER INDIRECT BENEFITS: None. COST/BENEFIT ANALYSIS: EV vehicle lower maintenance cost to maintain JUSTIFICATION/USE/NEED: The vehicle will be used on a daily basis to perform maintenance city parks and grounds of city properties This truck will also be used to support public events, and other general service needs. Page 499 of 559 ESTIMATED COST $60,000.00 FLEET MAINTENANCE SUPERVISOR DEPARTMENT HEAD ADDITIONAL COMMENTS: None 2,000 to 3,000 ASSET USEFUL LIFE: 10-15 years 1B7HC16X7VS184613 VIN/SERIAL # NEW REQUEST OR REPLACEMENT OF EXISTING?: 80 After Market FOR FISCAL YEAR: 2022/2023 1997 Dodge EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED ORG & OBJECT ACCOUNT CODE Vehicle & Heavy Equipment Request & Justification DIVISION(S) PROJECT CODE ITEM: Ford F-150 Pick-up EV SUBMITTED BY: Dave Kirch, Fleet & Plan Maintenance Supervisor REVIEWED & APPROVED BY: Community Services DEPARTMENT(S) PROPOSED VEHICLE OR HEAVY EQUIPMENT 55,670 Yes CURRENT CONDITION: Poor $1,500.00 ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE)MEET CARB STANDARDS? None 100,000 miles MODEL CURRENT MILEAGE/HOURS $60,000.0020822500.80100Building Maintenance V3286 JUSTIFICATION/USE/NEED: This vehicle we be used on a daily basis to perform building and grounds maintenance of all City-owned buildings and properties. PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2023 FORD F-150 EV PRO Truck or Equal MAINTENANCE COSTS TO DATE PROPOSED BUDGETED AMOUNT FOR EACH DEPT/DIV ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN MILEAGE/HOURS YEAR CITY EQUIPMENT # ORIGINAL PURCHASE PRICE 3760 SIGNATURE DATE EST. MILEAGE/HOURS PER YEAR Unknown 10000 (7 years) ALTERNATE SOLUTIONS EXPLORED: N/A OTHER INDIRECT BENEFITS: N/A COST/BENEFIT ANALYSIS: EV vehicle lower maintenance cost to maintain. Page 500 of 559 ESTIMATED COST $80,000.00 FLEET MAINTENANCE SUPERVISOR SIGNATURE DATE EST. MILEAGE/HOURS PER YEAR $13,500.00 ALTERNATE SOLUTIONS EXPLORED: N/A OTHER INDIRECT BENEFITS: N/A COST/BENEFIT ANALYSIS: N/A JUSTIFICATION/USE/NEED: This vehicle will be used on a daily basis for the operation of the Water & Sewer , Booster Pump Stations and lift stations. This vehicle will also be used as the On-Call vehicle water & sewer. PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2023 Ford F350 Service Body MAINTENANCE COSTS TO DATE PROPOSED BUDGETED AMOUNT FOR EACH DEPT/DIV ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN MILEAGE/HOURS YEAR CITY EQUIPMENT # ORIGINAL PURCHASE PRICE 3739 MODEL CURRENT MILEAGE/HOURS $40,000.0082027114.80100 84027221.80100 Water V3753 ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE)MEET CARB STANDARDS? None 100,000 miles REVIEWED & APPROVED BY: Water Resources DEPARTMENT(S) PROPOSED VEHICLE OR HEAVY EQUIPMENT 101,300 miles Yes CURRENT CONDITION: Fair $15,000.00 Water Resources Sewer V3753 Vehicle & Heavy Equipment Request & Justification DIVISION(S) PROJECT CODE ITEM: Ford F-350 with Service Body SUBMITTED BY: Dave Kirch, Fleet & Plan Maintenance Supervisor 100 hours Yes FOR FISCAL YEAR: 2022/2023 2014 Ford EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED ORG & OBJECT ACCOUNT CODE DEPARTMENT HEAD ADDITIONAL COMMENTS: The vehicle being replaced will be transferred to another deparment. 10,000 miles ASSET USEFUL LIFE: 10-15 years 1FDBF3A61EEB27664 VIN/SERIAL # $40,000.00 NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacemnet Page 501 of 559 ESTIMATED COST $70,000.00 FLEET MAINTENANCE SUPERVISOR SIGNATURE DATE EST. MILEAGE/HOURS PER YEAR $22,500.00 ALTERNATE SOLUTIONS EXPLORED: N/A OTHER INDIRECT BENEFITS: N/A COST/BENEFIT ANALYSIS: N/A JUSTIFICATION/USE/NEED: This vehicle will be used on a daily basis for the operation of the Water Treatment Plant, Water Wells, Reservoirs and Booster Pump Stations. This vehicle will also be used at the On-Call vehicle. This vehicle will also be used for operation and maintenance of the Recycled Water System PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):2023 Ford F250 Service Body and Lift Gate MAINTENANCE COSTS TO DATE PROPOSED BUDGETED AMOUNT FOR EACH DEPT/DIV ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN MILEAGE/HOURS YEAR CITY EQUIPMENT # ORIGINAL PURCHASE PRICE 3746 MODEL CURRENT MILEAGE/HOURS $70,000.0082027110.80100Water Treatment Plant V3754 ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE)MEET CARB STANDARDS? None 100,000 miles REVIEWED & APPROVED BY: Water Resources DEPARTMENT(S) PROPOSED VEHICLE OR HEAVY EQUIPMENT 113,000 Yes CURRENT CONDITION: Fair $5,000.00 Vehicle & Heavy Equipment Request & Justification DIVISION(S) PROJECT CODE ITEM: Ford F-250 with Service Body and Lift Gate SUBMITTED BY: Dave Kirch, Fleet & Plan Maintenance Supervisor 230 hours Yes FOR FISCAL YEAR: 2022/2023 2007 Ford EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED ORG & OBJECT ACCOUNT CODE DEPARTMENT HEAD ADDITIONAL COMMENTS: None 5,000-7,000 miles ASSET USEFUL LIFE: 10-15 years 1FDNF205X7EA61120 VIN/SERIAL # NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacemnet Page 502 of 559 V4216 Page 503 of 559 V4218 Page 504 of 559 ESTIMATED COST $40,000 FLEET MAINTENANCE SUPERVISOR SIGNATURE DATE EST. MILEAGE/HOURS PER YEAR REVIEWED & APPROVED BY: ADDITIONAL COMMENTS: NONE DEPARTMENT HEAD ALTERNATE SOLUTIONS EXPLORED: None OTHER INDIRECT BENEFITS: None. COST/BENEFIT ANALYSIS: Based on past history, use of the vehicles should extend well beyond the standard useful life of 5-10 year, to most likely 10-15 years. Based on this estimation, the cost for the vehicle alone will be approximately $4,000 per year. The benefit it will provide is the necessary equipment needed for staff to perform adequate maintenance and operation of the Wastewater Treatment Plant and an easier ability to deliver samples to the off-site lab. JUSTIFICATION/USE/NEED: The vehicle will be used on a daily basis to operate and maintain the Wastewater Treatment Plant facility. This includes pond level inspection, transporting tools/supplies and equipment as well as samples to the off-site lab for analysis. The new vehicle will be more size appropriate than the current one PROPOSED EQUIPMENT SPECIFICATIONS (ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2023 Dodge Durango or equal - EV and Hybrid options under consideration. 5,000 - 7,000 miles per year PROPOSED BUDGETED AMOUNT FOR EACH DEPT/DIV ESTIMATED SALVAGE/RESALE VALUEESTIMATED LIFE IN MILEAGE/HOURS YEAR CITY EQUIPMENT # ORIGINAL PURCHASE PRICE 3282 MODEL CURRENT MILEAGE/HOURS $40,000.0084027225.80100Wastewater Treatment Plant V4544 ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE ADDITIONAL NEEDED REPAIRS ESTIMATE (IF APPLICABLE)MEET CARB STANDARDS? N/A 100,000 Water Resources 1FTCR10AXVTA69155 VIN/SERIAL # Unknown $6,562.00 MAINTENANCE COSTS TO DATE PROPOSED VEHICLE OR HEAVY EQUIPMENT 60,000 N/A CURRENT CONDITION: Fair $1,000.00 100 hours N/A 1997 Ford EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED Vehicle & Heavy Equipment Request & Justification DIVISION(S) PROJECT CODE ITEM: Sport Utility Vehicle SUBMITTED BY: DAVE KIRCH, FLEET & PLANT MAINTENANCE SUPERVISOR FOR FISCAL YEAR: 2022/2023 ORG & OBJECT ACCOUNT CODE ASSET USEFUL LIFE: 10-15 YEARS NEW REQUEST OR REPLACEMENT OF EXISTING?: REPLACEMENT DEPARTMENT(S) Page 505 of 559 Page 1 of 2 Attachment 4 RESOLUTION NO. 2022 -xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING THE FISCAL YEAR 2022-23 APPROPRIATIONS LIMIT FOR THE CITY OF UKIAH WHEREAS, pursuant to Government Code Section 7910, the City Council must, by resolution, establish its appropriations limit for each fiscal year. NOW, THEREFORE, BE IT RESOLVED THAT the appropriations limit for the City of Ukiah for the 2022-23 Fiscal Year shall be forty-eight million, forty-four thousand, and two hundred thirty-eight dollars ($48,044,238). The appropriations subject to this limit are estimated to be nineteen million, nine hundred and ninety thousand, seven hundred and forty-four dollars ($19,990,744). This resolution was adopted by the City Council of the City of Ukiah at a regular meeting thereof on the 15th day of June, 2022, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ______________________________ JIM BROWN, Mayor ATTEST: _____________________________ KRISTINE LAWLER, City Clerk Page 506 of 559 Gann Limit Calculation FY 2022-23 Per Capita Cost of Living Change = 7.55 percent Population Change(1) =-0.78 percent Per Capita Cost of Living converted to a ratio: 7.55 + 100 = 1.0755 (a) 100 Population converted to a ratio: -0.78 + 100 = 0.9922 (b) 100 Calculation of factor for FY 2022-23: (a) x (b) = 1.0671 (c) Appropriations Limit, Fiscal Year 2021-22 48,044,238$ (d) Appropriations Limit, Fiscal Year 2022-23 51,268,540$ [(c) x (d)] FY 2022-23 appropriations subject to Gann Limit Budget Estimates $ 3,594,000 7,777,477 Measure S/P District Tax 3,795,132 Measure Y District Tax 3,795,132 1,411,413 505,500 800 18,423 $ 20,897,877 40.76% (1) When calculating its appropriation limit, the City may use either the change in population for the City or Mendocino County as a whole. Business license tax Percentage Use of Appropriations Limit Tax Revenue Other governmental taxes Interest earning from taxes Property tax Sales tax (1.0% Bradley-Burns) Transient Occupancy Taxes (TOT) Page 507 of 559 1 BUDGET APPROVAL AGREEMENT This Agreement is entered on July 1, 2022, in Ukiah, California, between the City of Ukiah (“City”), a general law municipal corporation, and the Ukiah Valley Sanitation District (“District”), a county sanitation district. 1. The City and the District agree to approve as shared costs of the Combined CITY/DISTRICT Sewer System (“Combined System”) for fiscal year 2022-23 the City budget for direct expenditures of personnel, operations, and capital outlay, and the indirect expenditures of internal service use of the Wastewater Enterprise, as set forth in the attached Exhibit A. Total direct operating budgeted costs, defined as costs of Personnel and Operations in Exhibit A of $4,470,482 as well as an Operating Indirect Rate (“OIR”) on such costs of 14.20% $634,808 for a total budgeted estimate of $3,061,892 will be shared ______% District and ______% City. This share is for 2022-23 fiscal year and will be effective July 1, 2022. Total direct costs of 1,960,000 for Capital Outlay in Exhibit A will be funded by both the City and District at _______% District and _____% City, as well as an Indirect Rate on such costs incurred not to exceed 9%, which is the five-year average of Indirect Costs incurred and budgeted by the Combined System related to Purchasing and Insurance. This rate will be referred to as the Capital Indirect Rate (“CIR”). The City and District will use the CIR on all Capital Outlay with costs less than $200,000 unless either party desires to negotiate the rate for any individual project. The indirect rate will be negotiated for projects over $200,000 based on an estimate of required indirect costs to complete the capital project. The City Engineer or City’s Water Resources Director will communicate verbally or in writing to the District Manager when such expenditures are expected to accrue. The District will pay to the City the District’s share of the cost for an approved capital expense within fifteen (15) days of the date of an invoice given to the District for that expense. On and after the effective date of this Agreement, any portion of capital projects paid by the District will be capitalized on its books as intangible assets and depreciated. The shared costs presented in Exhibit A exclude District and City administrative and other overhead costs allocated directly to the wastewater activities of the City and District. The City and District shall incur 100% of each agency’s own administrative and other costs not shown on Exhibit A. 2. For any costs incurred for District-only activities or projects (e.g. a main line replacement of a District asset), that the City is required to perform or contracted to perform on the District’s behalf, the City may include in total project costs an amount to cover the City’s indirect administrative and overhead costs. Before the City is required to perform the work, the parties shall negotiate and agree on the amount thereof to include in the project costs to be paid by the District. In the event of an emergency or urgent need to commence work before the parties can negotiate and agree on the total project costs, including indirect administrative and overhead costs, the City and the District shall negotiate and agree on those costs before a final cost settlement is made. Attachment 5 Page 508 of 559 2 3. The District shall pay to the City by the 1st of every month starting July 1, 2022, 1/12th of the District’s share of the agreed operating budget (Personnel, Operations, and Operating Indirect Rate) shown in Exhibit A (i.e., $________ x _______ = $___________). City is not required to generate an invoice for these payments which are fixed monthly payments to the City by the District. As provided in Section II.D.4.a of the Operating Agreement, the City and District will review every quarter the actual costs incurred. The City and District will reconcile differences between actual costs incurred, budget costs, and over/under payments made by either agency no later than 90 days after the end of the fiscal year (June 30) or after any quarterly review as agreed upon by both parties Per Section 6 of the Refinancing Agreement between the City and District, the true up process results in a true up payment of the City to the District of $__________ (see Exhibit B). The parties agree the City will remit this payment to the District after the third quarter reconciliation, no later than April 15, 2023. 4. Payments under Sections 1, 2, and 3 above shall be subject to interest as provided in Section II.D.4.b of the Operating Agreement. The parties have entered this agreement on the date first written above. UKIAH VALLEY SANITATION DISTRICT CITY OF UKIAH By: _____________________ Ernie Wipf, Chairperson Sage Sangiacomo, City Manager ATTEST: ATTEST: By: _________________ _____________________ Kristine Lawler, City Clerk APPROVED AS TO FORM APPROVED AS TO FORM _____________________ _____________________ Joanna Jin, General Counsel David J. Rapport, City Attorney Attachment 5 Page 509 of 559 3 Exhibit A Shared Costs Between City and District for the Combined City/District Sewer System Fiscal Year 2022-23 Budget by Activity (Collection and Treatment) Budget by Character (Major Cost Category) Attachment 5 Page 510 of 559 4 Exhibit A (cont) Shared Costs Between City and District for the Combined City/District Sewer System Fiscal Year 2022-23 Budget by Object Attachment 5 Page 511 of 559 5 Attachment 5 Page 512 of 559 Department Account Type Account Number Amount Increase (Decrease)Justification Personnel: Ukiah Valley Fire Authority Expense Various 67,819.00 To include previously omitted costs associated with a Fire Fighter position Electric Expense Various 130,674.00 One Electrical Engineer Technician III was omitted when entering in the budgeted figures, as mentioned in the 6/1/22 Special Meeting Operations: Ukiah Valley Fire Authority Revenue Various 1,397.00 The Code Compliance Division provided updated figures to more properly reflect the revenue assumptions Ukiah Valley Fire Authority Expense 91521400.52301 3,800.00 The annual property tax administration fee paid to the County had not been budgeted for, it was corrected after receiving the annual invoice Airport Revenue Various (1,306,665.00) Budgeted figures were incorrectly rolled forward from a project that is no longer being realized, the error was corrected and revenues were removed from this revenue account Capital: Airport Expense 77825200.80230.18032 2,760,433.00 It was determined the contract would not be entered into by the end of FY22, resulting in the amounts not being encumbered in this fiscal year, the project was re- budgeted for FY23 Changes to Budget since 6/2/2022 Page 513 of 559 Page 1 of 2 Agenda Item No: 13.a. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1755 AGENDA SUMMARY REPORT SUBJECT: Possible Adoption of Resolution Endorsing the Declaration of a Climate Emergency and a Call to Action to Restore a Safe Climate. DEPARTMENT: City Manager / Admin PREPARED BY: Shannon Riley, Deputy City Manager PRESENTER: Shannon Riley, Deputy City Manager ATTACHMENTS: 1. Resolution Climate Emergency 2022 2. 13a Correspondence Received - Peter McNamee 3. 13a Correspondence Received - S. Margo Frank 4. 13a Correspondence Received - Victoria Patterson 5. 13a Correspondence Received - Karen Rosen 6. 13a Correspondence Received - Laura Fogg 7. 13a Correspondence Received - Melissa Eleftherion Carr 8. 13a Correspondence Received - N. Leveille 9. 13a Correspondence Received - Peter Good 10. 13a Correspondence Received - Judy Luria 11. 13a Correspondence Received - Peggy Backup 12. 13a Correspondence Received - Cassandra Elberg-Gibson 13. 13a Correspondence Received - Jeaneen Chapes 14. 13a Correspondence Received - Cindy Plank and League of Women Voters 15. 13a Correspondence Received - Marcy Snyder 16. 13a Correspondence Received - Betty Lacy 17. 13a Correspondence Received - Emily Tecchio and Mendocino County Fire Safe Council Summary: The Council is asked to consider adoption of a Resolution Endorsing the Declaration of a Climate Emergency and a Call to Action to Restore a Safe Climate, which memorializes the City's commitment to green and sustainable practices. Background: Over the last two years, the Climate Action Mendocino group has engaged with City Staff and other local jurisdictions on a variety of matters related to climate and environmental issues. More recently, the group has urged the City to pass a resolution declaring a climate emergency, along with an exhibit containing specific action items. Under their encouragement, the County of Mendocino passed a resolution declaring a climate emergency on July 21, 2020. According to climateemergencydeclaration.org, 2,104 jurisdictions in 39 countries have also passed climate emergency declarations. Discussion: The City of Ukiah has a long history of pursuing forward-looking goals that keep the Ukiah community green. In the 1980's, Ukiah was among the first cities to install an electric vehicle charging station. In 2022, City Staff continues to look forward by striving to not only meet, but exceed, the State's sustainability goals. Following are just a few of the "eco-initiaves" undertaken by the City of Ukiah: • Installed solar panels on City of Ukiah facilities. Page 514 of 559 Page 2 of 2 • Upgraded facilities to LED lighting, which is estimated to consume 75% less energy and last 25 times longer than incandescent lighting. • Expanded bike and pedestrian facilities throughout the city, including the development of the Great Redwood Trail that spans the entire length of the city; adopted Complete Streets principles in advance of the requirements. • Replaced gas and diesel-powered vehicles and equipment with hybrid vehicles and Tier 4, California Air Resources Board-compliant equipment. • Ukiah Police (Parking Enforcement) have deployed an electric vehicle and all City vehicles that travel out of town are certified hybrid vehicles. • The City of Ukiah is well ahead of the State requirement to combine food/organic waste with green waste, having implemented this requirement in 2016. Additionally, Ukiah boasts a very successful recycling program that increased waste diversion rates from about 50% to 68% in the last 12 years. This local recycling rate now far exceeds the state requirement of 50% and supports local jobs at a innovative recycling facility in Ukiah that serves Lake, Humboldt and Mendocino Counties. • The City of Ukiah has made significant investments in our state-of-the-art wastewater treatment plant to reduce water use, reduce discharges to the river, and enhance the supply of sustainable, reliable water resources. • The City is using recycled water at the Ukiah Sports Complex, at Oak Manor Elementary, and Oak Manor Park, keeping our fields and parks green while also promoting responsible and sustainable use of our water resources; additional expansion of the recycled water program is underway. • Ukiah’s (electric) power mix consists of various renewable sources of energy, including geothermal, hydroelectric, solar and wind. Each year Ukiah increases its renewable portfolio. • Ukiah's parks are 100% pesticide free and are populated with native and low-water plants. Additionally, Ukiah is among the first cities in California to reuse all mulch generated at its parks. Given Ukiah's prioritization of green and sustainable practices, City Staff engaged with the Climate Action Mendocino group and went to work editing and expanding the proposed resolution to reflect the existing practices and adopted goals of the City of Ukiah. The proposed resolution and exhibit (Attachment 1) reflect the input and approval of every city department and the approval of the Climate Action Mendocino group. With that, Staff is recommending adoption of the attached Resolution Endorsing the Declaration of a Climate Emergency and a Call to Action to Restore a Safe Climate. Further, it is expected that many of the initiatives included in the resolution will be embedded in the 2040 General Plan, currently under development. Recommended Action: Adopt Resolution Endorsing the Declaration of a Climate Emergency and a Call to Action to Restore a Safe Climate. BUDGET AMENDMENT REQUIRED: n/a CURRENT BUDGET AMOUNT: n/a PROPOSED BUDGET AMOUNT: n/a FINANCING SOURCE: n/a PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a COORDINATED WITH: Climate Action Mendocino Page 515 of 559 1 RESOLUTION 2022- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ENDORSING THE DECLARATION OF A CLIMATE EMERGENCY AND A CALL TO ACTION TO RESTORE A SAFE CLIMATE WHEREAS, human activities have warmed the Earth, destabilizing the climate and setting in motion catastrophic changes to the Earth’s systems, including fresh water scarcity and droughts, floods, extreme weather events and increased heat, wildfires, species extinction and accelerating ice mass decline resulting in sea-level rise; and WHEREAS, on February 27, 2022 the Intergovernmental Panel on Climate Change (IPCC) Working Group II reported, “The scientific evidence is unequivocal: climate change is a threat to human well-being and the health of the planet. Any further delay in concerted global action will miss the brief, rapidly closing window to secure a livable future”; and WHEREAS, the U.S. moving toward rapid decarbonization will avoid economic losses and take advantage of entirely new economic opportunities that are likely to emerge; governments at all levels need to focus on setting regulation and policy; rapidly deploying and scaling advanced technologies; and accelerating critical infrastructure programs; and WHEREAS, California’s Fourth Climate Change Assessment warned that extreme weather and climate-related events in the United States are worsening, predicting increased drought cycles and heat waves in the western U.S. with a resulting three-fold increase in intensity and magnitude of wildfires, declined water supply and snow pack, increased flooding, impacted agriculture, as well as substantial damages to the U.S. economy and human health, unless greenhouse gas (GHG) emissions are curbed; and WHEREAS, current global warming is contributing to the increased frequency and intensity of wildfires, floods, droughts, heat waves, and other extreme weather, including the Northern California wildfires of 2017 and 2018 that destroyed at least 38,333 structures, killed 118, displaced thousands, and caused serious reductions in air quality; in 2020, in California, four million acres were burned, 112 million tons of GHG’s released, 11 million gallons of fire retardant used and 31 lives lost; and WHEREAS, in 2021, drifting smoke from wildfires in California caused haze on the other side of the United States; the Pacific Northwest was gripped by a heat wave that caused thousands of emergency department visits for heat-related illness and likely killed hundreds; extreme heat has killed an estimated 3,900 people in California over the last decade; and WHEREAS, the California State Legislature has set clear climate objectives for the next decade, including a 40% reduction in 1990 level GHG emissions by 2030; 50% renewable energy; and reduce petroleum use by 45% by 2030; and WHEREAS, the economic impacts of climate change if left unabated will have catastrophic implications on the global economy with direct impacts at the federal, state, local and household level including storm damage, real estate losses, energy costs, water costs, and food availability; and ATTACHMENT 1 Page 516 of 559 2 WHEREAS, the current pace and scale of worldwide and national climate action is not sufficient to avert substantial damage to the economy, environment, and human health over the coming decades; and WHEREAS, on July 21, 2020, the Mendocino County Board of Supervisors unanimously adopted a Climate Emergency Resolution proposed by their appointed Climate Action Advisory Committee; and WHEREAS, the City of Ukiah and its surrounding areas have been profoundly affected by several natural disasters due to climate change including severe drought, flooding, devastating wildfires and accompanying days-long power outages and related Public Safety Power Shutoff events; and WHEREAS, marginalized communities including people of color, immigrants, indigenous communities, low-income people, those with disabilities, and the unhoused—are disproportionately affected by climate change impacts and must be supported in the transition to a sustainable environment and economy; and WHEREAS, in order to avoid irreversible, catastrophic climate change impacts, we must significantly decrease our carbon emissions, incorporating new technologies, setting new policies and accelerating critical infrastructure, thus preparing for significant ecological and economic impacts due to climate change; and WHEREAS, during emergencies such as the COVID-19 pandemic and wildfires, the City of Ukiah, along with the County of Mendocino and the State of California demonstrated a remarkable capacity to protect human health in the face of crises, based on early, preventative action in response to evidence and warnings issued by scientists, that same focus must be an ongoing focus to eliminate any activities that threaten our climate stability and the overall health of our City residents; and WHEREAS, the City of Ukiah must actively work for a clean environment, to improve environmental standards and promote sustainable energy policies; and WHEREAS, the City of Ukiah is committed to doing everything in its power to encourage an ecologically, socially and financially sustainable economy. NOW, THEREFORE BE IT RESOLVED, the City of Ukiah declares that a climate emergency threatens humanity and the natural and built environments; and BE IT FURTHER RESOLVED, that the City Council of the City of Ukiah joins a global call for supporting ecologically sustainable livelihoods creating a fair and more equal society that moves away from fossil fuels and supports an urgent collaborative climate mobilization effort, focused on enacting policies that dramatically reduce heat-trapping emissions both inside and outside the City’s borders across all sectors to accelerate the necessary systems change required to restore a safe climate; and BE IT FURTHER RESOLVED, that an urgent global climate mobilization effort to address global warming is needed to address global warming is needed to achieve carbon neutrality as soon as possible, and no later than 2045, and that full community participation, inclusion and support is integral to our efforts to safely draw down carbon from the atmosphere and accelerate adaptation and resilience strategies in preparation for intensifying climate impacts; and Page 517 of 559 3 BE IT FURTHER RESOLVED, that the City Council of the City of Ukiah commits to ongoing education and active engagement of all City staff, members of committees and commissions, contractors, consultants, residents and independent community groups in alignment with the goals of mitigation, drawdown; and BE IT FURTHER RESOLVED, that the City Council of the City of Ukiah commits to address the climate implications of all policies and actions that come before the Council that have the potential to impact greenhouse gas emissions, carbon sequestration, and disaster preparedness within the City; and BE IT FURTHER RESOLVED, that the City Council of the City of Ukiah will identify and consider an initial list of actions toward restoring a safe climate and meeting State goals by 2030 as detailed in Exhibit A attached hereto, and the City Council will continue to implement, evolve and update the list based on changing conditions, regulations, constraints, and policy direction; BE IT FURTHER RESOLVED that these actions be reflected throughout the new General Plan currently being developed. PASSED AND ADOPTED this 15th day of June, 2022, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk Page 518 of 559 4 EXHIBIT A CITY OF UKIAH ACTIONS TOWARD RESTORING A SAFE CLIMATE 1. Energy Efficiency a. Implement a 100% Green Rate option to all City electric customers. b. Increase Renewable Power Production and Storage: Install renewable energy with storage capacity on City-owned land within City limits, where feasible. c. Install Energy Efficient Outdoor Lighting: Replace all streetlights and lighting in public facilities (parking lots, field lots, etc.) with LEDs. Continue to install “dark sky compliant” streetlights to reduce light pollution and eliminate light trespass into residents’ homes. d. Continue Plan to Meet Statewide Goals for Purchased Power by 2030: Prepare for an increase in overall renewable power to meet 2030 50% emission reduction plans pursuant to federal and state guidelines. e. Decarbonize Existing Building Stock: Explore opportunities to provide incentives for electrification and increased energy efficiency of existing residential and commercial buildings–both appliance-by-appliance and as whole building retrofits. f. Continue to Explore Rebate Programs: Explore additional options for rebate programs for fuel shifting and energy efficiency improvements to benefit commercial and residential properties, ensuring access to affordable power for all, including tenants. g. Perform Energy and Waste Audits: Contract with a reputable private company to conduct energy and waste audits on City buildings. 2. Transportation a. Transformation of the Fleet: Continue replacement of City fleet vehicles, light-and- heavy-duty trucks, and other mobile equipment, where feasible, with models that run fully on electricity or green hydrogen. b. Encourage Active Transportation as a viable alternative to automobiles: Encourage more walking and biking by ensuring safe and attractive paths. c. Encourage Clean Vehicles when Active Transportation is not Feasible: Continue to support the expansion of the number of Level 2 and 3 vehicle-charging stations in the City through direct installation of public charging stations and through public/private partnerships. Continue efforts to offer electric utility rebates for installation of residential and workplace EV chargers. d. Continue to Expand the Great Redwood Trail – Ukiah: Continue to extend the Trail to the north and the south, while also adding amenities like water, shade, and connectivity throughout. This trail provides direct access to major employment centers, Page 519 of 559 5 services, shopping, residential areas, the future Mendocino County Courthouse, and connectivity to other bicycle routes throughout the city. e. Educate the Public About the Dangers of Idling Vehicles: Utilize public service announcements and social media to discourage drivers from letting their engines run when their vehicles are not moving, which is hazardous to children’s developing lungs, wastes gasoline and causes unnecessary GHG emissions. 3. Solid Waste a. Continue to lead the way in solid waste diversion including the diversion of compostable food: Take measures to ensure that the City’s waste removal contractor informs and monitors customers’ adherence to California's new compost law that went into effect January 1, 2022. Senate Bill (SB) 1383 was passed in September 2016 as part of a statewide effort to reduce emissions of short-lived climate pollutants. SB 1383 set the targets of reducing organic waste disposal 50% by 2020 and 75% by 2025. 4. Urban Greenhouse Gas Drawdown a. Implement Nature Based Climate Solutions: Manage parks, community gardens, greenways, riparian and aquatic zones with best practices for carbon sequestration. b. Maintain wild lands: The State of California Executive Order N-82-20 identifies land management actions that protect climate-vulnerable communities and achieve carbon neutrality; promote biodiversity protection, habitat restoration and wildfire-resilience; sustainably manage landscapes; and steward natural and working lands, building climate resilience and economic sustainability. c. Continue to Develop the City of Ukiah’s Tree Management Guidelines: To reduce the City’s heat island effect, continue developing the City’s Tree Management Guidelines to cool streets with trees, prioritizing shade equity in neighborhoods. Explore opportunities to better protect existing trees inside the City limits and support efforts to strengthen oak protection efforts. d. Enhance Carbon Sequestration Capacity: Support regional efforts to encourage climate beneficial agriculture and land management, incorporating compost and other methods that increase urban soil carbon and nutrient cycling. 5. Land Use a. Update Zoning Ordinance: Educate the public and promote “gentle density” as a sustainable, climate friendly way to preserve small town quality of life. Utilize policies and programs within the City’s 2040 General Plan to implement environmental and sustainability goals. b. Protect Against Sprawl Through Completion of Annexations: Implement the City’s Annexation Policy in Resolution No. 2020-06 to avoid the consequences of continued urban sprawl and protect open space and prime agriculture lands in the Ukiah Valley, encouraging urban, compact design that relies less on the automobile and reduces overall GHG emissions. Page 520 of 559 6 c. Complete Update of 2040 General Plan: Complete and adopt the 2040 General Plan, including a new Complete Streets policy and Climate Vulnerability Analysis. Set goals for implementation of programs and annually report to the City Council on status of completion of General Plan programs. 6. Community Engagement a. Develop a Web Page with Informational and Educational Resources: Create a dedicated page of the City’s website identifying all the resources now available to City of Ukiah residents such as home energy audits, energy efficiency tool lending library, financing for energy efficiency, rebates and incentives. Also, include information on residential and commercial best practices (including all-electric), home performance best practices, green building best practices and more. b. Continue to Actively Promote Climate Matters on City Web Site/Social Media: Actively promote the City’s goals, efforts and initiatives related to climate on the City’s website and social media. c. Ensure that climate responsibility is integrated throughout the City’s departments and operations. 7. Water Policy a. Expand Sustainable Water Practices: Continue to explore expansion of the Recycled Water Project, water conservation, and other practices that help ensure a healthy, sustainable, water supply. 8. Information Technology a. Transition to Cloud Computing: Continue to move our digital systems onto the cloud, reducing our reliance on energy intensive servers, which require batteries, battery back-up systems, and climate controls, as well as reducing paper usage. 9. Parks and Recreation a. Eliminate Pesticide Use: The City will continue to keep its parks 100% free of pesticides and use only approved organic materials for pest control, and reuse all mulch generated from those parks. 10. Fire Prevention a. Protect from Dangerous Emission by Preventing Fires: The City shall engage in multi-jurisdiction activities to reduce the risk of future fires throughout the County, including the acquisition of open space, putting in firebreaks, and clearing fuel. Additionally, the City shall use non-toxic alternatives to fire-fighting foam that are free from the PFAS and PFOS chemicals. Page 521 of 559 1 Kristine Lawler Subject:13a Correspondence Received - Peter McNamee Attachments:CCW Suppport Letter.pdf From: Peter McNamee <pmcnamee@sbcglobal.net> Sent: Sunday, June 12, 2022 11:28 AM To: Meeting <meeting@cityofukiah.com> Cc: Eileen Mitro <climateactionmendocino@gmail.com>; Juan Orozco <jorova1@icloud.com>; Juan Orozco <jorova1@msn.com>; Jim Tarbell <rtp@mcn.org>; Carrie Durkee <cdurkee@mcn.org> Subject: Item 13a on the City Council’s June 15th agenda Attached is a letter the GrassRoots Institute would like to be delivered to the City Council and City staff. Please include this letter with the public record re discussion of item 13a on the City Council’s June 15th agenda re climate action. Sent from Yahoo Mail for iPad Page 522 of 559 Grassroots Institute Progressive Solutions for the Common Good Climate Crisis Group GRI Climate Crisis Group Carrie Durkee Jim Schoonover George Reinhardt Marcy Snyder Sandy Turner Baile Oakes Susan Nutter Priscilla Comen Eileen Mitro Peter McNamee GRI Working Groups Climate Crisis Noyo Headlands Local Candidates Mendocino Vision Water Forests Housing & Ag CLTs HEART June 12, 2022 Dear Ukiah City council The GrassRoots Institute supports the City’s resolution declaring a climate emergency and a call to action. We are a countywide organization with a long history of encouraging grass- roots self education and action to address climate change. Last year, the Institute established a Climate Crisis Workgroup of local county residents to increase our understanding and awareness of climate change locally. After meetings with environmental experts and civic leaders we issued an open letter to the Board of Supervisors calling upon them to commit county funds to mitigate and remediate local impacts of climate change. Specifically, we called for a commitment to put solar and battery storage systems on public buildings, expand access to electric vehicle charging stations, and to electri- fy public transit systems. In response the Mendocino Board of Supervisors unanimously adopted a Net Zero Carbon Emissions Resolution very similar to the one your city is considering. The Institute has worked closely with Climate Action Mendocino in support of their efforts to encourage the City of Ukiah to take significant climate action to mitigate the impacts of climate change. No one can sensibly argue climate change isn’t having a devastating impact on the communities of Mendocino County. We therefore urge the Council to adopt the proposed climate change resolution and actively embrace the action plan outlined in exhibit A of the resolution, Sincerely, GrassRoots Institute Carrie Durkee (cdurkee@mcn.org) Peter McNamee (pmcnamee@sbcglobal.net) Jim Tarbell (rtp@mcn.org) & , On Behalf Of the GrassRoots Institute P. O. Box 1607, Mendocino, CA 95460 • 707-593-6084 • http://www.grassroots-institute.org/• grassrootsinstitute707@gmail.comPage 523 of 559 1 Kristine Lawler Subject:13a Correspondence Received - S. Margo Frank ‐‐‐‐‐Original Message‐‐‐‐‐ From: Margo Frank <margo@margofrank.com> Sent: Sunday, June 12, 2022 6:34 PM To: Meeting <meeting@cityofukiah.com> Subject: Climate Emergency Resiolution To The City Council: I write you today as a concerned citizen, grandmother and psychotherapist to urge you to pass the Climate Emergency Resolution, item 13a on the agenda for the 6/15/22 meeting. I frequently hear from young people and from my older adult clients about their fears for the future related to climate change. So many in our community have already suffered from wildfires, drought and extreme heat. I’m proud that our City Manager’s office is also concerned about this and is collaborating with engaged community members to create this resolution and to commit to following through on actions that can help to prevent further disasters and to mitigate the effects we are already experiencing. By voting in favor of this resolution you will send a clear message to your constituents that you care about our well being and want to support increased resiliency for our precious community. Thank you. S. Margo Frank LCSW 180 Gardens Ave. Ukiah Page 524 of 559 1 Kristine Lawler Subject:13a Correspondence Received - Victoria Patterson From: Victoria Patterson <patterson.victoria2@gmail.com> Sent: Monday, June 13, 2022 2:32 PM To: Meeting <meeting@cityofukiah.com> Subject: Climate Emergency Resolution I urge you to consider and pass Agenda Item 13, the Climate Emergency Resolution, with all of its recommendations. Hopefully, Victoria Patterson, Ph.D. Page 525 of 559 1 Kristine Lawler Subject:13a Correspondence Received - Karen Rosen ‐‐‐‐‐Original Message‐‐‐‐‐ From: Karen <nkrosen@pacific.net> Sent: Friday, June 10, 2022 8:35 PM To: Meeting <meeting@cityofukiah.com> Subject: CER agenda item Please support the efforts to address the impacts of climate change by passing CER. Thank you, Karen Rosen Sent from my iPhone Page 526 of 559 1 Kristine Lawler Subject:13a Correspondence Received - Laura Fogg ‐‐‐‐‐Original Message‐‐‐‐‐ From: Laura Fogg <fogg.laura@gmail.com> Sent: Friday, June 10, 2022 5:11 PM To: Meeting <meeting@cityofukiah.com> Subject: 6/15/22 agenda item # 13‐ Climate Emergency Resolution Dear members of the City Council: I strongly urge you to pass your Climate Emergency Resolution at the upcoming June 15 City Council meeting. Having read the entire document, my feeling is that it is comprehensive, do‐able and utterly necessary. And kudos for all the hard work you have done to get our city to the place where it currently is in terms of energy efficiency. This is a perfect example of the old axiom: “Think globally, act locally.” Thank you, Laura Fogg 1143 W Church St, Ukiah CA 95482 Limited Help pass a Climate Emergency Resolution and actionable items in Ukiah Sent from my iPad Page 527 of 559 1 Kristine Lawler Subject:13a Correspondence Received - Melissa Eleftherion Carr From: Melissa Eleftherion Carr <melissa.eleftherion@gmail.com> Sent: Sunday, June 12, 2022 12:34 PM To: Meeting <meeting@cityofukiah.com> Subject: Re: 13a. Possible Adoption of Resolution Endorsing the Declaration of a Climate Emergency and a Call to Action to Restore a Safe Climate Dear City of Ukiah Councilmembers: I support the resolution to endorse the declaration of a climate emergency, and believe it is vital for each community member to be called to act to restore a safe climate for the future of our species. We are living in unprecedented times, but future generations may not have that same privilege if we continue to pretend we are powerless to do our part to prevent further climate catastrophes. I urge you to support & adopt this measure to do what is necessary for the future of our community. Thank you, Melissa Eleftherion Carr Poet Laureate of Ukiah, 2021-2023 Branch Librarian, Ukiah Branch Library ‐‐ apoetlibrarian.wordpress.com http://poetrychapbooks.omeka.net/ Page 528 of 559 1 Kristine Lawler Subject:13a Correspondence Received - N. Leveille ‐‐‐‐‐Original Message‐‐‐‐‐ From: N. Leveille <nleveille@comcast.net> Sent: Friday, June 10, 2022 9:29 AM To: Meeting <meeting@cityofukiah.com> Subject: #13 CER I support the CER and urge you to pass this important item. Thank you, N. Leveille 620 Park Blvd Ukiah CA 95482 Sent from my iPhone Page 529 of 559 1 Kristine Lawler Subject:13a Correspondence Received - Peter Good From: Peter Good <ukiahnow@gmail.com> Sent: Friday, June 10, 2022 2:18 PM To: Meeting <meeting@cityofukiah.com> Subject: June 15, 2022 City Council meeting Dear Ukiah City Council members, I write to support agenda item 13 a 6‐15‐22 City Council meeting. The climate change emergency is real and there are solutions . I view this a beneficial and and successful collaboration between City of Ukiah and Climate Action Mendocino I look forward to seeing work described in Exhibit A continue. Thank you for your consideration Peter Good 418 W Mill St. Ukiah , Ca 707 5135720 Page 530 of 559 1 Kristine Lawler Subject:13a Correspondence Received - Judy Luria From: Judy Luria <judya@pacific.net> Sent: Monday, June 13, 2022 3:00 PM To: Kristine Lawler <klawler@cityofukiah.com> Subject: thanks Kristine! Dear City Councilmembers, You have the remarkable opportunity to “do something”, to be a part of the solution to reverse the terrible destruction taking place on the earth, our only home. The earth’s rising temperature and CO2 levels are causing an increase in wildfires, flooding, sea level rise, crop failures, rise in infectious diseases, loss of species and more. Please pass the Climate Emergency Resolution and the accompanying list of actions that will help Ukiah do our part to bring down CO2 levels and create a more liveable planet for all. thank you! Judy Luria Ukiah Page 531 of 559 1 Kristine Lawler Subject:13a Correspondence Received ‐‐‐‐‐Original Message‐‐‐‐‐ From: Peggy Backup <pbackup1@gmail.com> Sent: Monday, June 13, 2022 3:30 PM To: Kristine Lawler <klawler@cityofukiah.com> Subject: Agenda item 13 a Kristine I enthusiastically support the Climate Emergency Resolution. It is especially helpful for the City to have a list of actions that the city or any groups can work toward. Please add my support when this item is discussed on Wednesday. Thank you, Peggy Backup Ukiah, CA Sent from my iPad Page 532 of 559 1 Kristine Lawler Subject:13a Correspondence Received - Cassandra Elberg-Gibson ‐‐‐‐‐Original Message‐‐‐‐‐ From: Cassandra Elberg‐Gibson <celberggibson@icloud.com> Sent: Monday, June 13, 2022 7:47 PM To: Meeting <meeting@cityofukiah.com> Subject: CER resolution Dear City Council Members, I urge you all to vote and adopt the CER resolution by the Climate Action Network. We must protect our city and our environment in these difficult and changing times. Thank you, Cassie Gibson Page 533 of 559 1 Kristine Lawler Subject:13a Correspondence Received - Jeaneen Chapes ‐‐‐‐‐Original Message‐‐‐‐‐ From: Jeaneen Chapes <jccdrg@yahoo.com> Sent: Tuesday, June 14, 2022 9:30 AM To: Meeting <meeting@cityofukiah.com> Subject: CER I support the proposed Resolution for the City of Ukiah to adopt and initiate the Climate Action Plans proposed by the Climate Action Group and fellow citizens of the greater Ukiah Valley. Remediation , Implementation of the outlined Actions are positive steps to further the livelihood of our Health, Quality of Life and Futures of our Children are imperative and sensible. Please answer YES to this Proposal and APPROVE these Actions and VOTE YES on the immediate implementation on all items. Sincerely concerned, Jeaneen Chapes Ukiah 707‐467‐9070 Page 534 of 559 1 Kristine Lawler Subject:13a Correspondence Received - Cindy Plank and League of Women Voters Attachments:Climate emergency Ukiah LWVMC support.pdf From: cindy plank <cindyplank@gmail.com> Sent: Tuesday, June 14, 2022 2:16 PM To: Kristine Lawler <klawler@cityofukiah.com> Subject: draft resolution declaring climate emergency Hello Kristine, Attached is a letter of support from League of Women Voters (LWV) of Mendocino County for the City of Ukiah's draft resolution declaring a climate emergency. Please include this letter to City Council Members for the June 15th agenda and meeting. Thank you, Kristine. Cindy Cindy Plank, Co‐President (she/her) LWV of Mendocino County cindyplank@gmail.com 707‐357‐4282 lwvmendo.org League of Women Voters of Mendocino County | Facebook cavotes.org easyvoterguide.org votersedge.org LWV is a nonpartisan political organization & welcomes people of all genders & ages Page 535 of 559 June 14, 2022 Dear City of Ukiah Council Members, The League of Women Voters (LWV) of Mendocino County enthusiastically supports the City of Ukiah’s resolution declaring a climate emergency and call to action. LWVC Climate Change Task Force Climate Change Task Force | LWVC.org is a group of over 300 Leagues across California committed to working on climate action, and LWV of Mendocino County is a member. A safe and stable climate requires a climate mobilization at all levels of government. In the absence of effective federal engagement, it is the responsibility of states, counties and cities to take immediate leadership actions to address the climate change emergency. LWV of Mendocino County supports and applauds the City of Ukiah for the commitment to a clean environment and an ecologically, socially and financially sustainable economy through your resolution declaring a climate emergency and call to action. Sincerely, Cindy Plank, Co-President https://www.lwv.org/blog/economic-cost-climate- change?utm_content=buffer661d7&utm_medium=social&utm_source=facebook.com&utm_campaign=buffer&fbc lid=IwAR2MDphFZCCYvWF-gctrSKIb7g4E4ApebrAKkVMl9Y0isrPfNsan63V6dRs P.O. Box 1128, Fort Bragg, CA 95437 Phone: (707) 937-4952 | Email: info@lwvmendo.org lwvmendo.org | cavotes.org | easyvoterguide.org | votersedge.org Page 536 of 559 1 Kristine Lawler Subject:13a Correspondence Received - Marcy Snyder From: Marcy <marcy@mcn.org> Sent: Tuesday, June 14, 2022 5:28 PM To: Meeting <meeting@cityofukiah.com> Subject: Yes, Item 13a, 6/15/2022 Dear Ukiah City Council Members, My name is Marcy Snyder. This is my public comment in support of item 13a on the agenda for the Ukiah City Council meeting of June 15, 2022. The climate emergency has dramatically impacted all of our lives. Emergencies call for immediate action. I ask that you to pass the Climate Emergency Resolution and also ask that you to set aside monies and staff to focus on the Climate Emergency. Please start your actions with the elements contained in this resolution that will have the greatest influence in making the City of Ukiah carbon free. Please take action immediately. In gratitude, Marcy Snyder Sent from Mail for Windows Page 537 of 559 1 Kristine Lawler Subject:FW: Climate Emergency Solution From: bettyglacy@pacific.net <bettyglacy@pacific.net> Sent: Tuesday, June 14, 2022 7:20 PM To: Meeting <meeting@cityofukiah.com> Subject: Climate Emergency Solution To The Ukiah City Council: I support the efforts of the CER because I care about our environment. Please support the CER so we may stand up and address climate change. Thank you, Betty Lacy MD Page 538 of 559 1 Kristine Lawler Subject:13a Correspondence Received - Emily Tecchio and Mendocino County Fire Safe Council From: Emily Tecchio <emily@firesafemendocino.org> Sent: Wednesday, June 15, 2022 1:09 PM To: Meeting <meeting@cityofukiah.com> Subject: Agenda Item 13a Dear City of Ukiah Council Members, Mendocino County Fire Safe Council is glad to see the Climate Emergency Resolution come before the City Council. We support this resolution and the continued work of the City of Ukiah in addressing our global climate crisis. Local actions make significant impacts on large scale issues ‐ an ethos our organization lives by as we strive to help Mendocino County residents survive and thrive in the face of intense wildfires fueled by climate change. Emily Tecchio County Coordinator Mendocino County Fire Safe Council (707) 684‐9838 Page 539 of 559 Page 1 of 2 Agenda Item No: 13.b. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1763 AGENDA SUMMARY REPORT SUBJECT: Consider Participation in a Voluntary Regional Water Sharing Program. DEPARTMENT: Water Resources PREPARED BY: Sean White, Water Resources Director PRESENTER: Sean White, Water Resources Director ATTACHMENTS: 1. Upper Russian River 2022 Water Sharing Agreement Summary: Council will consider approving participation in a voluntary regional Water Sharing Program. Background: During the drought of 2021, water users in the upper Russian river experienced the most widespread restrictions on water diversion in California history. Due to the structure of existing California water rights law and the severe levels of drought, almost every diverter in the upper Russian River (Redwood Valley to Healdsburg) was completely curtailed by the State Water Resources Control Board (SWRCB). Although there was a brief effort to avoid this outcome through an alternative program, there was insufficient time for its development prior to the issuance of curtailments. Discussion: Following the curtailments of 2021, efforts to develop a more dynamic approach to allocating water supply during severe drought resumed. Key participants in the development of the alternative program include Sam Boland-Brien and Erik Ekdahl from the SWRCB, Phil Williams from the City of Ukiah, Devon Boer with the Mendocino Farm Bureau, John Nagle with the Sonoma Resource Conservation District, Beth Salomone with the Russian River Flood Control District, Adriane Garayalde, Laurel Marcus with Fish Friendly Farms, and Terry Crowley with the City of Healdsburg, among others. The outcome of the year-long effort is an agreement that creates an alternative, voluntary, tract to the traditional water rights system. Key points of the Voluntary Regional Water Sharing Program are: • Program is first of its kind - This regional, voluntary water-sharing program offers a chance for collaboration on water transfers and exchanges to maximize use of available water for community benefit. • Program is preferable to curtailment - Rather than face strict, top-down curtailment orders from the State (like in 2021), this program offers water users a more flexible, bottom-up approach. The partnership allows for locally-driven decisions to be made to adapt to changing conditions. • City of Ukiah was in the leadership role - The City has senior water rights, so in theory has the least to gain from a water sharing agreement, but we see the value in participation to protect the region as a whole and to leverage available resources for maximum benefit. • Improves information sharing and collaboration - In the past, individual water users have made siloed decisions, with incomplete information. The new program will improve tracking on supply and demand, and feed that information into a process for collaborative decision-making. • Protects and preserves water rights legal framework- The program recognizes the existing water rights system, and allows for actions based on seniority. Senior water rights holders will have greater certainty in Page 540 of 559 Page 2 of 2 avoiding curtailment, while junior rights holders will have an opportunity to secure transfers from regional partners who are in a position to share. • The entire Ukiah Valley will benefit - This partnership offers a new way to manage limited resources in the Upper Russian River watershed so that water can be transferred or exchanged based on the most urgent needs. This helps minimize the economic harm and community impact that comes from strict curtailment orders. • Success depends on participation - This program depends on the participation of a variety of water users with both junior and senior water rights. Implementation of the Voluntary Regional Water Sharing Program was considered at the SWRCB board meeting on June 7, 2022. After hours of positive testimony, the Water Board approved the program unanimously, and touted it as great example for other areas in the state. Staff is requesting authorization for the City of Ukiah to become a signatory participant in the Voluntary Regional Water Sharing Program (Attachment 1). Recommended Action: Approve participation in a Voluntary Regional Water Sharing Program. BUDGET AMENDMENT REQUIRED: NA CURRENT BUDGET AMOUNT: NA PROPOSED BUDGET AMOUNT: NA FINANCING SOURCE: NA PREVIOUS CONTRACT/PURCHASE ORDER NO.: NA COORDINATED WITH: Phillip William, Special Counsel Page 541 of 559 Upper Russian River 2022 Voluntary Water Sharing Program Page 1 UPPER RUSSIAN RIVER 2022 VOLUNTARY WATER SHARING PROGRAM By signing this Voluntary Water Sharing Agreement (this “Agreement”), the participating water right holder (the “Participant”) commits to undertake the commitments required for participation in the Upper Russian River 2022 Voluntary Water Sharing Program (the “PROGRAM”) as described below. WHEREAS: 1.State Water Resources Control Board (the “State Water Board”) staff and interested parties on the Russian River north of its confluence with Dry Creek (the “Upper Russian River Watershed”) have been in discussions about water supply and demand projections since July 2020; 2.Since July 2020, State Water Board staff have encouraged water right holders to pursue voluntary agreements to address water supply and demand conditions that the State Water Board expects to be present in the Upper Russian River; 3.Hydrologic conditions on the Upper Russian River have been well below normal for the past two years, as have conditions on the entire Russian River as consistent with the Western United States is in a Mega Drought cycle, which is expected to continue; 4.On April 21, 2021, Governor Newsom proclaimed a state of emergency to exist in Mendocino and Sonoma counties due to drought conditions in the Russian River Watershed, and on March 28, 2022, Governor Newsom issued Executive Order N-7-22 confirming that such state of emergency persists (https://www.gov.ca.gov/wp- content/uploads/2022/03/March-2022-Drought-EO.pdf); 5.The Russian River Flood Control & Water Conservation Improvement District (“Flood Control”) and Sonoma County Water Agency (“SCWA”) are the only two water right holders which hold rights to divert water to storage behind Coyote Valley Dam (“Stored Water”), which dam creates Lake Mendocino; 6.In 2021, the State Water Board adopted emergency regulations to protect water supplies and threatened and endangered fish in the Russian River watershed which were codified in Title 23 of the California Code of Regulations, beginning with section 877 (the “2021 Emergency Regulations”); 7.The regulatory effect of the 2021 Emergency Regulations was to curtail all water right holders in the Upper Russian River Watershed, except to allow water right holders in the Upper Russian River Watershed to divert the minimum amount of water needed to meet minimum human health and safety needs; 8.The State Water Board temporarily suspended the curtailments as of October 23, 2021, and continues to analyze water supply conditions to determine whether reimposition of curtailments is warranted; 9.The 2021 Emergency Regulations remain in effect, and State Water Board staff have strongly indicated that (a) water right holders in the Upper Russian River Watershed can Attachment 1 Page 542 of 559 Upper Russian River 2022 Voluntary Water Sharing Program Page 2 expect curtailment orders to re-issue under the 2021 Emergency Regulations, and (b) that State Water Board staff plan to propose readoption of the regulation for implementation in 2022 (the “Russian River Emergency Regulations”); 10. California Code of Regulations, Title 23, section 877.4, provides that, after State Water Board approval of this Agreement, participation in and compliance with the PROGRAM will operate as an exception to curtailment unless and until the Deputy Director for Water Rights announces such an exception no longer applies; 11. Given uncertainties regarding potential curtailments of water right holders in the Upper Russian River Watershed, there is a shared desire by the State Water Board and Participants in the PROGRAM to achieve, where possible, an organized effort to conserve water in the Upper Russian River to ensure that no Participant is unable to divert sufficient water to satisfy minimum needs through the current water year; 12. Participation in the PROGRAM is a voluntary effort on behalf of the State Water Board and Participants to balance rights to water under existing law with the various needs for water in the Upper Russian River Watershed during a time of limited water supply and a declared state of emergency due to drought, to drive toward improved regional water management and stewardship during such times, and to provide for an alternative form of water management that avoids complete cessation of diversions due to State Water Board curtailment actions; 13. The State Water Board and Participants intend the PROGRAM to provide Participants with water supply adequate to meet basic needs through the term of the PROGRAM, taking into account human health and safety needs, irrigation and agricultural needs, and regional economic concerns; 14. By entering this Agreement, the State Water Board and the Participants intend to create and participate in a voluntary program where certain Participants agree to forbear their respective diversion(s) of water to which they are legally entitled, thereby making available for other Participants water which would otherwise be unavailable for them to divert; 15. The State Water Board and the Participants acknowledge that effectiveness of the PROGRAM depends on participation by enough water right holders with water still available under their basis of right so that all Participants’ minimum water needs can be met; 16. The PROGRAM does not abrogate the State Water Board’s responsibilities and legal authorities, and does not operate to affect or change existing water rights or the water right priority system beyond the scope of the PROGRAM; 17. Water made available by reduced diversions pursuant to the PROGRAM would not be available but for the PROGRAM. Participants’ diversion of water made available by the PROGRAM therefore will not impact the availability of water for non-participating water right holders; Page 543 of 559 Upper Russian River 2022 Voluntary Water Sharing Program Page 3 18. PROGRAM participants shall have submitted to the State Water Board Annual Water Use Reports for the years of 2017, 2018, and 2019; 19. The State Water Board and the Participants recognize and acknowledge that the PROGRAM is preferable to water right enforcement actions, regardless of whether those actions are between water right holders or are brought by the State Water Board. The State Water Board and Participants intend the PROGRAM to inform future efforts to adaptively manage water and stewardship throughout the Russian River; and 20. Participation in the PROGRAM is an effort to avoid the contentious, expensive, and disruptive legal disputes over water rights in the Upper Russian River Watershed that could ensue in the PROGRAM’s absence, and by participating, Participants intend not to challenge another Participant’s water rights or exercise thereof for the duration of the PROGRAM. NOW, THEREFORE: 1. To participate in the PROGRAM, before June 20, 2022, (the “Enrollment Deadline”), Participants: a. Shall provide the information identified in Exhibit A, which shall identify with specificity which water right(s) the Participant intends to dedicate to the PROGRAM; and b. As may be necessary, shall provide the information identified in Exhibit A-1, which shall identify any sources of percolating groundwater or other alternate sources which the Participant intends to use to mitigate or offset the impacts of meeting Participant Commitments as defined in Paragraph 2 and Exhibit B, whether its own or those of another Participant; and c. By signing and delivering this Agreement to the State Water Board, commit to reduce their surface water diversions for the water rights identified in Exhibit A and in accordance with the forbearance thresholds identified in Exhibit B (the “Forbearance Thresholds”), except for quantities of water necessary for minimum human health and safety needs as defined in California Code of Regulations, Title 23, section 877.1, using the monthly average of their diversions reported in their Annual Water Use Reports or Statements of Diversion and Use for the years 2017 – 2019 as a baseline. Nothing in this Agreement shall prejudice any Participant’s or the State Water Board’s position with respect to possible forfeiture, waiver, relinquishment, modification, or change in the Participant’s water rights identified in Exhibits A and A-1, nor with respect to the applicability or authority of State Water Board emergency regulation actions on pre-1914 or riparian water rights. 2. As used in this Agreement, “Participant Commitments” shall mean the specific monthly Forbearance Threshold and compliance criteria applicable to each priority class for the duration of the PROGRAM. a. The Forbearance Thresholds identified in Exhibit B, and as may be amended, will be prepared on a monthly basis for the duration of the PROGRAM by the State Water Board with the advice of the Upper Russian River Drought Response Steering Committee, and will be based on the number of Participants in the PROGRAM, the water right priorities of participants, and the projected amounts Page 544 of 559 Upper Russian River 2022 Voluntary Water Sharing Program Page 4 of natural and Potter Valley Project (“PVP”) supplies available to satisfy the water right priority classes identified in Exhibit B. The State Water Board will publish the Forbearance Thresholds no later than June 30, 2022. The Forbearance Thresholds will take effect July 1, 2022, and shall remain in effect at least through July 2022. Subsequently, any update to the Forbearance Thresholds will be published no later than the 25th of the month prior to the month any update to the Forbearance Thresholds is to take effect. Any update to the Forbearance Thresholds shall only take effect on the first day of a given month. b. Water available to a class of water right priority for the purpose of this Agreement will be based on the 2017 through 2019 average monthly demand relative to available supplies, as described in Exhibit B, as may be amended. Excepting the ability to divert water to meet minimum human health and safety needs as provided for in the 2021 and 2022 Emergency Regulations, any Participant of a priority class with insufficient supply to meet their demand may not divert except to the extent water is made available through the forbearance actions of other Participants. The Forbearance Thresholds identified in Exhibit B, as may be amended, reflect the extent to which water has been made available for those water right classes experiencing a supply shortage. The maximum water use reductions in Exhibit B shall not be amended. The availability of water identified in Exhibit B will be periodically reviewed and, as necessary, updated by the end of each month to reflect any projected changes in water supply, such as may be due to precipitation or PVP flows. 3. While the PROGRAM remains in effect, Participants shall provide monthly written reports (the “Monthly Program Report”) through the reporting process included as a part of the same online form used to enroll in the PROGRAM by the 10th of the subsequent month, reporting the amount of water diverted under the respective water right for that month (for example, June’s Monthly Program Report is due July 10th, 2022). 4. Participants may reduce their diversions more than required by their Forbearance Thresholds to facilitate another Participant meeting its Forbearance Thresholds and Participant Commitments. Any such arrangement shall be identified in accordance with Exhibit C, to include information explaining how the Participants are meeting their Commitments. 5. Participants agree not to challenge any water rights which a Participant has enrolled in the PROGRAM, or the Participant’s exercise thereof, for the duration of the PROGRAM. Nothing in this Agreement shall modify or prejudice any right or claim of any Participant or the State Water Board relating to the nature and/or extent of any rights to water identified in Exhibits A and A-1, including, but not limited to, the applicability or authority of State Water Board emergency regulation actions on pre-1914 or riparian water rights. Nothing in this Agreement or any action taken under the PROGRAM may be construed or used as an admission of any issue, fact, wrongdoing, liability, or violation of any law, rule, or regulation whatsoever. 6. The Participant’s failure to substantially comply with the Participant commitments in this Agreement may result in exclusion from the PROGRAM. A water supplier Participant shall be in substantial compliance with Participant Commitments so long as it has implemented a drought conservation program by the Enrollment Deadline and taken Page 545 of 559 Upper Russian River 2022 Voluntary Water Sharing Program Page 5 reasonable steps to achieve the prescribed Forbearance Threshold. Upon being excluded from this Agreement, a Participant shall be subject to the requirement to curtail in accordance with any curtailment order it has received and the updated curtailment status list. 7. The State Water Board staff shall convene a virtual monthly meeting available to PROGRAM Participants in an effort to continue to report and analyze data on water supply and demand in the Upper Russian River. The monthly meeting may include discussions with State Water Board staff on the status of Monthly Program Reports and management strategies to adapt to any changed or unforeseen hydraulic or hydrologic conditions on the Upper Russian River Watershed. 8. Program participants will rely on a representative group titled The Upper Russian River Drought Response Steering Committee to prepare a final written report to be presented to the State Water Board by January 31st, 2023, (the “Implementation Report”) that synthesizes information gathered during implementation. The Implementation Report will identify lessons learned, impacts, and information gaps, and will provide recommendations to improve future implementation of the program. Recommendations may address such issues as defining baseline water use, increasing gauge monitoring to accurately understand the water losses from diverters, the structure of conservation stages, the extent to which instream needs should be included, local options for administration of the program, and improved methods for determining water availability. Identified impacts may include categories such as: impacts to listed species and designated critical habitat; agricultural impacts such as crop yields or losses; economic impacts such as lost tax revenue, local and regional business closures; immigration and emigration data; housing data; communal impacts such as community events and programs. 9. Recognizing that participation in the PROGRAM is a voluntary effort on behalf of the State Water Board and Participants to balance rights to water under existing law with the various needs for water in the Upper Russian River Watershed in a time of limited water supply and declared emergency due to drought, to drive toward improved regional adaptive water management and stewardship, and to secure assurances regarding potential State Water Board curtailment actions, the Participants and the State Water Board commit to continue to move forward in good faith. 10. Each and every Participant agrees that their participation in the PROGRAM is essential to the PROGRAM’s success and the ability of the PROGRAM to provide assurances to each Participant regarding the amount of water Participants may divert under the PROGRAM and the avoidance of curtailment. Each and every Participant therefore understands that every Participant is relying on every Participant’s performance in the PROGRAM. Participants may withdraw from the PROGRAM; provided, that, and excepting the first 15 (fifteen) calendar days after the State Water Board publishes the initial Forbearance Thresholds during which time any Participant’s withdrawal shall be effective immediately, withdrawal shall only take effect on the first day of any given month. For withdrawal to be effective, Participants shall provide written notice to the Deputy Director of the Division of Water Rights (the “Deputy Director”) of the Participant’s intent to withdraw from the PROGRAM; provided, that any such withdrawal shall not take effect any earlier than fifteen (15) calendar days of the date the Deputy Page 546 of 559 Upper Russian River 2022 Voluntary Water Sharing Program Page 6 Director receives the notice of withdrawal. Participants understand and acknowledge that, upon withdrawal, any withdrawn Participant shall no longer benefit from the exemption from curtailment participation in the PROGAM provides in accordance with Paragraph 5 of this Agreement and California Code of Regulations, Title 23, section 877.4. 11. Participation in the PROGRAM shall automatically terminate upon a written determination by the Deputy Director of the existence of precipitation sufficient to alleviate all supply water shortages in the Upper Russian River, the rescission of the Drought Emergency Proclamations of April 21, 2021 and May 10, 2021, or any subsequently issued Drought Emergency Proclamations or December 31, 2022, whichever is earlier. Alternatively, the PROGRAM shall terminate upon a written determination by the Deputy Director either that the PROGRAM is adversely affecting or threatens to adversely affect the availability of water for non-Participants. Prior to terminating the PROGRAM, the Deputy Director will consider any recommendations or findings from the Upper Russian River Drought Response Steering Committee to the extent they are made available within a reasonable time. Participating Water Right Holder (Name of Person or Entity): ______________________________ By signing below, the signatory warrants they hold the water right(s) named above and commit to the terms of this Agreement or warrants they have the authority from the water right holder named above to commit the water right holder to the terms of this Agreement. Signature: ________________________________ Date: ______________ _____________________________________________ Printed Name of Signatory (If other than the Water Right Holder named above) Page 547 of 559 Upper Russian River 2022 Voluntary Water Sharing Program Page 7 Exhibit A: List of Rights Participant is Applying to the PROGRAM Water Right Statement / Application Number: ________________________ Water Right Statement / Application Number: ________________________ Water Right Statement / Application Number: ________________________ Water Right Statement / Application Number: ________________________ Water Right Statement / Application Number: ________________________ Water Right Statement / Application Number: ________________________ Water Right Statement / Application Number: ________________________ Water Right Statement / Application Number: ________________________ Water Right Statement / Application Number: ________________________ Water Right Statement / Application Number: ________________________ Page 548 of 559 Upper Russian River 2022 Voluntary Water Sharing Program Page 8 Exhibit A-1: Identified Alternate Source(s) If you plan to use alternative sources (recycled water, contract water, percolating ground water, previously stored water, etc.) of water during the duration of the water sharing program, please identify the alternative source(s) by water right below. (Yes / No) Groundwater ___________ Recycled Water ___________ Stored water on property ___________ Water available through contract ___________ Water available through the 10,000 acre-feet reservation in Lake Mendocino ___________ Page 549 of 559 Upper Russian River 2022 Voluntary Water Sharing Program Page 9 Exhibit B: Assumptions and Analysis for Thresholds WATER RIGHTS DEMAND • Demand includes all users in the Upper Russian River watershed except Potter Valley Irrigation District (PVID). • Stage is analyzed at a monthly time step • Monthly demand based on average of volumes reported through annual water right use reports from 2017 through 2019. Monthly demands for riparian users will be updated if new demand data is received by the State Water Board pursuant to regulation section 877.3. • Reported diversion demand for Sonoma County Water Agency’s (SCWA) Lake Mendocino permit is zero for 2017 to 2019. Diversions under SCWA’s other permits occur in the Lower Russian River. • Demand associated with (Russian River Flood Control District (RRFCD) license is included. • PVID license demand from Powerhouse Canal is not part of the total demand. PVID’s license is one of most upstream in system and is senior to RRFCD and SCWA. A significant portion of the available PVP flow is a result of return flows after diversion and use by PVID. This exclusion also allows evaluation of Potter Valley Project (PVP) availability as an inflow to Lake Mendocino, rather than parsing PVID contract diversions from PVID license diversions, and the associated return flows of each. • Demand will be aggregated to the following priority levels: 1. Riparian 2. Pre-1914 3. Pre-1949 and rights with a priority date in 1949 4. RRFCD and SCWA 5. 1950 to 1952 6. 1953 to 1954 7. 1955 to 1957 8. 1958 to 1959 9. 1960 to 1970 10. 1971 to present AVAILABLE SUPPLY • Natural flow will be estimated using the PRMS hydrologic model being used to support implementation of the current emergency regulation. The model shall estimate natural flow accumulating across the Upper Russian River watershed. • Natural flow can be forecasted as a monthly volume to compare against monthly demand. • PVP flows forecast based on following assumptions: o Drought variance implemented starting July 1, resulting in a minimum instream flow requirement of either 5 to 25 cfs. Until variance is filed, PVP flow will be based on 75 cfs minimum instream flow plus a 5 cfs buffer (80 cfs). o PVID contract deliveries will be similar to 2020 monthly averages, resulting in an monthly average return flow of 10 cfs. o Available PVP flow would be inflows to Lake Mendocino from instream flow requirement plus return flows from PVID. Page 550 of 559 Upper Russian River 2022 Voluntary Water Sharing Program Page 10 • Evaporative loss from the mainstem and riparian corridor will be removed from the available supply before comparing supply against water rights demand. Based on the following assumptions: o Evaporative volumes will be similar to 2021. o A riparian corridor width of 35 meters on either side of the mainstem, comprised of a 30-meter-wide Open Water area and a 40-meter-wide area of Riparian Vegetation. Evaporative losses will be based on values from Cal-SIMETAW, as described in the Informative Digest for the 2022 regulation. This results in monthly estimated losses of 1,250; 1,310; 1,100; 817; and 473 acre-feet per month for the months of June through October. o Evaporative loss will be reduced equally from the monthly natural supply, the PVP supply, and storage releases. If there is remaining evaporative loss after subtracting from the natural supply, it will be removed from the monthly PVP volume. • A flow of three cfs will be reserved for minimum human health and safety based on amounts certified and petitioned (excluding fire protection needs, which are variable water demands) from implementation of the 2021 emergency regulation. ANALYSIS OF SUPPLY AND DEMAND TO DETERMINE SHORTAGE LE VEL • Once natural supply, PVP supply, and total water rights demand for each month has been determined, the available supplies will be attributed to each level of water right priority until supply has been depleted to zero. • Natural flows will first be available to riparian users then to appropriative water right holders in order of priority. PVP flows will not be available to riparian users. • If there is any shortage within a priority level, then all water right holders in that level will be considered in shortage for the purposes of the agreement. For example, if in the 1950 to 1952 level there is enough water to support diversions a 1951 right holder but not a 1952 right holder, then the 1950 to 1952 level is in shortage. ESTABLISHING FORBEARANCE THRESHOLDS • The percent reduction in water use will be a reduction from average monthly demand reported through water right annual use reports from 2017 to 2019. • Except for pre-1914 water right holders, the maximum required percent water use reduction for a priority level that has water available (i.e., is not experiencing shortage) will be 30%. The maximum required water use reduction for pre-1914 water right holders will be 20%. All priority levels in shortage will have the same water use reduction percentage. Participants may elect to further reduce their water use under water rights identified through the process provided in Exhibit C. • The minimum percent water use reduction for a priority level that does not have water available (i.e., is experiencing shortage) will be 40% and a maximum of percent water use reduction of 75%. • 20% will be the default reduction threshold for all priority levels that have water available. The threshold will be reduced or increased by priority level in increments of 10%, in order of priority, if the threshold for those in shortage is less than 40% or greater than 75%. • Forbearance thresholds will be in effect during any month where the Pre-1914 or the Pre1949/1949 priority levels are experiencing a water supply shortage. Page 551 of 559 Upper Russian River 2022 Voluntary Water Sharing Program Page 11 Exhibit C: Aggregated Forbearance Threshold Commitments Participants may reduce their diversions more than required by their Forbearance Thresholds to facilitate another participant meeting its Forbearance Thresholds and Participant Commitments. (Example A, a transfer agreement between participants). Participants may reduce diversions under one participating water right to benefit another participating water right. (Example B: one participant could increase the forbearance percentage on one water right to provide additional water to another participating water right under the same ownership). Any such arrangement shall be identified below to include information explaining how the participants are meeting their commitments. (For example, participant A has a water right with a forbearance threshold of 10% and they increase it to 20% to provide the additional water to identified participant(s)). If you choose to participate in this option, please identify what percentage of your water right you are willing to forebear beyond the current program requirement and which other water rights(s) you are providing this additional water to. Is participant planning to meet forbearance thresholds commitments through aggregating water use reduction across multiple water rights enrolled in the program? (Yes/No) Page 552 of 559 Page 1 of 2 Agenda Item No: 13.c. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1760 AGENDA SUMMARY REPORT SUBJECT: Possible Introduction by Title Only of an Ordinance of the City Council of the City of Ukiah Repealing Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to Remove References to Obsolete Boards and Commissions. DEPARTMENT: City Attorney PREPARED BY: Darcy Vaughn, Assistant City Attorney PRESENTER: Darcy Vaughn, Assistant City Attorney ATTACHMENTS: 1. 13b Obsolete Boards and Commissions Ordinance Summary: Council will consider introducing by title only the Ordinance of the City Council of the City of Ukiah repealing Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to remove references to obsolete boards and commissions. Background: Council recently adopted an ordinance creating the Public Spaces Commission and repealing the provisions in Division 1, Chapter 4 of the City Code establishing the Paths, Creeks, and Open Space Commission and the Parks, Recreation, and Golf Commission. In addition, the Council also established the Diversity and Equity Committee. During the course of drafting these ordinances, it was brought to the attention of Staff that a number of boards and commissions established and regulated by articles in Division 1, Chapter 4 were now obsolete, had not met for a number of years, and were not likely to reconvene. As a result, Staff recommends that Council introduce and adopt a clean-up ordinance to remove these references to obsolete boards and commissions. Discussion: The Ordinance, attached here as Attachment 1, will repeal Division 1, Chapter 4, Article 1A of the Ukiah City Code, which establishes and sets procedures and requirements for the Cultural Arts Advisory Board. This Board no longer meets and Staff does not foresee any possibility that this Board will reconvene. The Ordinance will repeal Division 1, Chapter 4, Article 2 of the Ukiah City Code, which establishes and sets procedures and requirements for the Industrial Development Commission. This Commission no longer meets and Staff does not foresee any possibility that this Commission will reconvene. In order to remove provisions in the City Code regarding obsolete boards and commissions, Staff recommends that the Council introduce by title only the Ordinance of the City Council of the City of Ukiah Repealing Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to Remove References to Obsolete Boards and Commissions. Recommended Action: Introduce by title only the Ordinance of the City Council of the City of Ukiah repealing Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to remove references to obsolete boards and commissions. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A Page 553 of 559 Page 2 of 2 COORDINATED WITH: Kristine Lawler, City Clerk; Shannon Riley, Deputy City Manager Page 554 of 559 Page 1 of 1 ORDINANCE NO.X ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH REPEALING ARTICLES 1A AND 2 IN DIVISION 1, CHAPTER 4 OF THE UKIAH CITY CODE TO REMOVE REFERENCES TO OBSOLETE BOARDS AND COMMISSIONS. The City Council of the City of Ukiah hereby ordains as follows SECTION ONE. Article 1A in Division 1, Chapter 4 of the Ukiah City Code establishing the Cultural Arts Advisory Board is hereby repealed. SECTION TWO. Article 2 in Division 1, Chapter 4 of the Ukiah City Code establishing the Industrial Development Commission is hereby repealed. SECTION THREE. 1.Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published once in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of the Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its adoption and again within fifteen (15) days after its adoption. 2.Effective Date: The ordinance shall become effective thirty (30) days after its adoption. 3.Severability: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable. Introduced by title only on June __, 2022, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on July __, 2022, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk ATTACHMENT 1 Page 555 of 559 Page 1 of 1 Agenda Item No: 13.d. MEETING DATE/TIME: 6/15/2022 ITEM NO: 2022-1742 AGENDA SUMMARY REPORT SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Brown and Various Councilmembers ATTACHMENTS: 1. 2022 City Council Special Assignments Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications. Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1. Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities. In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary. Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Page 556 of 559 2022 CITY COUNCIL SPECIAL ASSIGNMENTS COUNTY/REGIONAL OnGoing One + Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Disaster Council Shall meet a minimum of once a year at a time and place designated upon call of the chair Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee. Office of Emergency Management 300 Seminary Ave. Ukiah, CA 95482 467-5765 - Tami Bartolomei Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations. Orozco Duenas- Alternate Tami Bartolomei, Office of Emergency Management Coordinator; 467-5765 tbartolomei@cityofukiah.com Greater Ukiah Business & Tourism Alliance 3rd Tuesday of month, 11:30 a.m. 200 S School St. Ukiah, CA 95482 200 S School St. Ukiah, CA 95482 Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area Duenas Rodin - Alternate Shannon Riley,Deputy City Manager; 467-5793 sriley@cityofukiah.com Mendocino Council of Governments (MCOG) 1st Monday of month, 1:30 p.m. Board of Supervisors Chambers 501 Low Gap Road Ukiah, CA Executive Director 367 N. State Street, Ste. 206 Ukiah, CA 95482 463-1859 Plan and allocate State funding, transportation, infrastructure and project County wide Brown Rodin- Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m. Civic Center 300 Seminary Avenue conference room 5 IWPC Staff P.O. Box 1247 Ukiah, CA 95482 391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion Orozco Brown- Alternate Sean White,Director of Water Resources; 463-5712 swhite@cityofukiah.com Mendocino Solid Waste Management Authority (MSWMA) 3rd Thursday of every other month (varies), 10:00 a.m. Willits Council Chambers Solid Waste Director 3200 Taylor Drive Ukiah, CA 95482 468-9710 County-wide Solid Waste JPA Brown Duenas- Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Mendocino Transit Authority (MTA) Board of Directors Last Wednesday of month, 1:30 p.m. Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director 241 Plant Road Ukiah, CA 95482 462-1422 County-wide bus transportation issues and funding Duenas Orozco - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com North Coast Opportunities (NCO)4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Ross Walker, Governing Board Chair North Coast Opportunities 413 North State Street Ukiah, CA 95482 Assist low income and disadvantaged people to become self reliant Bartolomei (appointed 12/19/18) Tami Bartolomei, Community Services Administrator; 467-5765 tbartolomei@cityofukiah.com North Coast Rail Authority (NCRA)2nd Wednesday of month, 10:30 a.m.Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Shannon Riley, Deputy City Manager Shannon Riley,Deputy City Manager; 467-5793 sriley@cityofukiah.com Russian River Watershed Association (RRWA) 4th Thursday of month, 9:00 a.m. (only 5 times a year) Windsor Town Hall Russian River Watershed Association Attn: Daria Isupov 425 South Main St., Sebastopol, CA 95472 508-3670 Consider issues related to Russian river - plans projects and funding requests Rodin Brown- Alternate Tim Eriksen, Public Works Director/City Engineer;463-6280 teriksen@cityofukiah.com Ukiah Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m. Board of Supervisors Chambers; 501 Low Gap Road Ukiah, CA County Executive Office Nicole French 501 Low Gap Rd., Rm. 1010 Ukiah, CA 95482 463-4441 GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin Crane Duenas- Alternate Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com COUNTY/REGIONAL One + Staff Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Economic Development & Financing Corporation (EDFC) 2nd Thursday of month, 2:00 p.m. Primarily 631 S. Orchard Street (location varies) Executive Director 631 South Orchard Avenue Ukiah, CA 95482 467-5953 Multi-agency co-op for economic development and business loan program Riley (appointed 12/19/18) Shannon Riley, Deputy City Manager; 467-5793 sriley@cityofukiah.com Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Orozco Neil Davis- Alternate David Burton, Museum Director; 467-2836 dburton@cityofukiah.com Continued - COUNTY/REGIONAL One + Staff Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Youth Project JPA Board of Directors 3rd Wednesday of month, 7:45 a.m.776 S. State Street Conference Room Mendocino Co. Youth Project 776 S. State Street, Ste. 107 Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Patrol Lieutenant Cedric Crook, Patrol Lieutenant Nob; 463-6771; ccrook@cityofukiah.com Northern California Power Agency (NCPA) - Commission 4th Thursday of month, 9:00 a.m. (see NCPA calendar) Roseville, CA and other locations 651 Commerce Drive Roseville, CA 95678 916-781-4202 Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support. Crane - Commissioner Sauers - Alternate and Commissioner in absence of Commissioner Crane Cindi Sauers - Electric Utility Director; 463-6286 csauers@cityofukiah.com Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of month, 10:00 AM Lodi, CA and other locations 651 Commerce Drive Roseville, CA 95678 916-781-4299 Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project. Sauers – Project Participate Appointee Cindy Sauers, Electric Utility Director, 463‐6286, csauers@cityofukiah.com Transmission Agency of Northern California (TANC) 4th Wednesday of month, 10 a.m. 35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225 Folsom, CA 95630 916-852-1673; info@tanc.us Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements. Crane Sauers - Alternate Cindi Sauers - Electric Utility Director; 463-6286 csauers@cityofukiah.com 1 2/25/2022 ATTACHMENT 1 Page 557 of 559 2022 CITY COUNCIL SPECIAL ASSIGNMENTS LOCAL/COUNTY/REGIONAL/LIASONS OnGoing One or Two Council and/or Staff MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento Rodin Orozco-Alternate Sage Sangiacomo, City Manager; 463-6221 ssangiacomo@cityofukiah.com City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission Mayor Kristine Lawler, City Clerk; 463-6217 klawler@cityofukiah.com Investment Oversight Committee Varies Civic Center 300 Seminary Ave. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 Reviews City investments, policies, and strategies Crane Orozco, Alternate Alan Carter, Treasurer Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com Library Advisory Board 3rd Wednesdays of alternate months; 1:00 p.m. Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Supervisor Mulheren Kristine Lawler, City Clerk; 463-6217; klawler@cityofukiah.com Ukiah Players Theater Board of Directors 3rd Tuesday of month, 6:00 p.m 1041 Low Gap Rd Ukiah, CA 95482 462-1210 1041 Low Gap Rd Ukiah, CA 95482 462-1210 To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager (appointed 12/19/18) Kristine Lawler, City Clerk; 463-6217 klawler@cityofukiah.com Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Mayor, City Manager and Police Chief Sage Sangiacomo, City Manager; 463-6221 ssangiacomo@cityofukiah.com Russian River Flood Control District (RRFCD) Liaison 1st Monday of month, 5:30 p.m. 151 Laws Ave.,Suite D Ukiah, CA 151 Laws Ave., Ukiah, CA 95482; rrfc@pacific.net; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m.Board of Supervisors Chambers Executive Director 200 S. School Street, Ste. 2 Ukiah, CA 95482 463-4470 Required by legislation - planning spheres of influence, annexation, service areas, and special districts Rodin/Crane Craig Schlatter, Director of Community Development; 463-6219; cschlatter@cityofukiah.com Mendocino County Airport Land Use Commission As needed BOS Conference Room 501 Low Gap Rd., Rm. 1090, Ukiah, CA Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Owen/Schlatter Greg Owen, Airport Manager; 467-2855; gowen@cityofukiah.com Craig Schlatter, Director of Community Development; 463-6219; cschlatter@cityofukiah.com Mendocino County 1st District Liaison Monthly; TBD Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 To coordinate activities and policy development with the City's 1st District Supervisor Brown Crane- Alternate Sage Sangiacomo, City Manager; 463-6221; ssangiacomo@cityofukiah.com Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m. Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 To coordinate activities and policy development with the County's 2nd District Supervisor Brown Shannon Riley, Deputy City Manager; 467-5793 sriley@cityofukiah.com LOCAL/COUNTY/REGIONAL/LIASONS OnGoing One or Two Council and/or Staff MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Fire Executive Committee 2nd Wednesdays of month, 3:45 p.m. Ukiah Valley Conference Center, 200 S. School Street Ukiah, CA Stephanie Abba Civic Center 300 Seminary Ave. Ukiah, CA 95482 sabba@cityofukiah.com Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Brown Doug Hutchison, Fire Chief; 463-6263; dhutchison@cityofukiah.com STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Equity and Diversity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management Analyst; 467-5720 tboyl@cityofukiah.com 2 2/25/2022 Page 558 of 559 COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-629586 csauers@cityofukiah.com Trench Cut Policy Development Crane/Brown Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Budget Development Best Practices and Financial Policy For FY 22/23 Budget Crane/Brown Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com Sheri Mannion, Human Resource Director/Risk Manager; 463-6272, smannion@cityofukiah.com Advance Planning & Policy for Sphere of Influence (SOI), Municipal Service Review (MSR), Annexation, Tax Sharing, Detachment, and Out of Area Service Agreements Crane/Rodin Sage Sangiacomo, City Manager 463-6221 ssangiacomo@cityofukiah.com Shannon Riley, Deputy City Manager 467-5793 sriley@cityofukiah.com Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Cindy Sauers, Electric Utility Director; 463-629586 csauers@cityofukiah.com Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com 2021 Electric Rate Study Crane/Duenas Cindy Sauers, Electric Utility Director; 463‐6286 csauers@cityofukiah.com Housing Policy Rodin/Orozco Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com UVSD/ City Relations Ad hoc committee to address specific issues with the Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current Operating Agreement, and cost sharing Crane/Brown Dan Buffalo, Director of Finance; 463‐6220 dbuffalo@cityofukiah.com Sean White, Water Resources Director 463‐5712 swhite@cityofukiah.com Upper Russian River Water Agency/City Relations Crane/Brown Sean White, Director of Water Resources; 463‐5712 swhite@cityofukiah.com Orr Street Bridge Corridor Rodin/Duenas Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Complete Streets Rodin/Crane Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Shannon Riley, Deputy City Manager 467-5793 sriley@cityofukiah.com Neil Davis, Community Services Director 467-5764 ndavis@cityofukiah.com Cannabis Ordinance Modifications Rodin/Duenas Craig Schlatter, Community Development Director 463‐6219 cschlatter@cityofukiah.com Special Districts Brown/Crane Shannon Riley, Deputy City Manager 467‐5793 sriley@cityofukiah.com Public Financing Rodin/Orozco Dan Buffalo, Director of Finance; 463‐6220 dbuffalo@cityofukiah.com Corp Yard Crane/Brown Jason Benson, Senior Civil Engineer 463‐6284 jbenson@cityofukiah.com 2022 AD HOC COMMITTEES 3 5/5/2022 Page 559 of 559