HomeMy WebLinkAbout2022-07-20 PacketPage 1 of 7
City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below)
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
To participate or view the virtual meeting, go to the following link: https://zoom.us/j/97199426600
Or you can call in using your telephone only:
Call (toll free) 1-888-788-0099
Enter the Access Code: 971 9942 6600
To Raise Hand enter *9
To Speak after being recognized: enter *6 to unmute yourself
Or One tap mobile (for easy connection on smart phones):
US: +16699009128,,97199426600# or +12532158782,,97199426600#
Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at
www.cityofukiah.com/meetings.
July 20, 2022 - 6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
3.a. Proclamation: Disability Independence Day in the City of Ukiah.
Recommended Action: Issue a proclamation of the Ukiah City Council recognizing July 26, 2022,
as Disability Independence Day in the City of Ukiah.
Attachments:
1. 2022 - Disability Independence Day
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
5.a. Approval of the Minutes for the June 15, 2022, Regular Meeting.
Recommended Action: Approve the Minutes for the June 15, 2022, Regular Meeting.
Attachments:
1. 2022-06-15 Draft Minutes
Page 1 of 476
Page 2 of 7
5.b. Approval of the Minutes for the June 29, 2022, Special Meeting.
Recommended Action: Approve the Minutes for the June 29, 2022, Special Meeting.
Attachments:
1. 2022-06-29 Draft Minutes
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time
within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
7.a. Report of Disbursements for the Month of June 2022.
Recommended Action: Approve the Report of Disbursements for the Month of June 2022.
Attachments:
1. June 2022 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. June 2022 Disbursement Detail
7.b. Authorize City Manager to Negotiate and Execute a Landowner Access Agreement with the
Fire Safe Council of Mendocino County for Environmental Review Work Towards Fire
Prevention and Mitigation Efforts on City-Owned Properties.
Recommended Action: Authorize City Manager to negotiate and execute a landowner access
agreement with the Fire Safe Council of Mendocino County for environmental review work
towards fire prevention and mitigation efforts on City-owned properties.
Attachments:
1. MCFSC LOA - City of Ukiah
7.c. Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of
Emergency and Implementing Teleconferencing Requirements for City Council and Board and
Commission Meetings During a Proclaimed State of Emergency Due to the COVID-19
Pandemic.
Recommended Action: Adopt a Resolution of the City Council Reconsidering the Circumstances
of the State of Emergency and Implementing Teleconferencing Requirements for City Council and
Board and Commission Meetings during a Proclaimed State of Emergency Due to the COVID-19
Pandemic.
Attachments:
1. AB 361 Findings Reconsideration for All Legislative Bodies
7.d. Designation of Voting Delegates and Alternates for the League of California Cities Annual
Conference – September 7-9, 2022.
Recommended Action: Designate Councilmember Rodin as the Voting Delegate, and Sage
Sangiacomo, City Manager and Shannon Riley, Deputy City Manager as the Alternate(s) to
represent the City of Ukiah for the 2022 League Annual Conference; and authorize the City Clerk
to submit the Voting Delegate/Alternate Form on their behalf.
Attachments:
1. League Correspondence
2. Voting Procedures
Page 2 of 476
Page 3 of 7
3. Voting Delegate Form
7.e. Consideration of Adoption of Resolution Approving Records Destruction for the Finance
Department.
Recommended Action: Adopt resolution authorizing the destruction of outdated documents for
the Finance department.
Attachments:
1. Proposed Resolution with Exhibit A
7.f. Possible Adoption of an Ordinance of the City Council of the City of Ukiah Repealing Articles
1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to Remove References to Obsolete
Boards and Commissions.
Recommended Action: Adopt the Ordinance of the City Council of the City of Ukiah repealing
Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to remove references to obsolete
boards and commissions.
Attachments:
1. Obsolete Boards and Commissions Ordinance intro
7.g. Council to Receive and File Adopted 2022-23 Fiscal Year City of Ukiah Budget Document.
Recommended Action: Receive and File adopted 2022-23 Fiscal Year City of Ukiah Budget
Document.
Attachments: None
7.h. Consideration of Approval of Minor Reorganization of Planning Division of Community
Development Department.
Recommended Action: Approve reorganization of Planning Division of Community Development
Department.
Attachments:
1. Associate Planner Job Description (rev. 7-8-22)
2. Chief Planning Manager Job Description (7-11-22)
7.i. Report of the Acquisition of Professional Services Contract for the Plans and Specifications
Modifications for the Clara Avenue Reconstruction Project with Coastland Engineers Inc. in the
Amount of $15,420, and Approve Corresponding Budget Amendments.
Recommended Action: Receive report of the acquisition of a professional services contract for
the plans and specifications modifications for the Clara Avenue Reconstruction Project with
Coastland Engineers Inc. in the amount of $15,420, and approve corresponding budget
amendments.
Attachments:
1. Coastland - Clara Ave Project 2122257 - Proposal
7.j. Consideration of Award of Bid to Granite Construction Company in the Amount of
$1,511,529.90 for the State Street and Dora Street Rehabilitation Project, Specification No.21-
04, and Approval of Corresponding Budget Amendment.
Recommended Action: Award of Bid to Granite Construction Company in the Amount of
$1,511,529.90 for the State Street and Dora Street Rehabilitation Project Specification No. 21-04,
and approve corresponding budget amendment.
Attachments:
1. 12e Council Action Report for 3-2-22 att 1
2. Bid Results - Spec 21-04 State Street and Dora Street Rehab Project att 2
3. Bid from Granite Construction Company - Spec 21-04 State and Dora Rehab Project att
3
4. 5049029 R1 Alloc to agency att 4
Page 3 of 476
Page 4 of 7
7.k. Report of the Acquisition of Consulting Services with GHD Inc. for Flood Mapping Review
Support in the Amount of $19,272.00.
Recommended Action: Receive the report of the acquisition of a professional service contract
with GHD for flood mapping review support not to exceed the amount of $19,272.00
Attachments:
1. GHD Proposal - FEMA Flood Mapping Review - Apr 22 att 1
7.l. Report on Contract with CivicPlus for Agenda and Meeting Management Services, and
Requesting Authorization to Continue Using Services Until Further Notice.
Recommended Action: Receive report of contract with CivicPlus, and approve authorization to
continue to use the program and services of CivicPlus until further notice.
Attachments:
1. Contract with CivicPlus
7.m. Consideration of Approval of a Budget Amendment in the Amount of $56,000.00 for the
Purchase of Personal Protective Equipment (PPE) for the Ukiah Valley Fire Authority (UVFA).
Recommended Action: Approve the budget amendment in the amount of $56,000.00 for the
purchase of Personal Protective Equipment (PPE) for the Ukiah Valley Fire Authority (UVFA).
Attachments: None
7.n. Award Professional Services Agreement to LDA Partners, Inc. in the Amount of $1,218,573, to
Prepare the Plans, Specifications, and Estimate for the Corporation Yard Design.
Recommended Action: Award professional services agreement to LDA Partners Inc. in the
amount of $1,218,573, to prepare the plans, specification, and estimate for the Corporation Yard
Design.
Attachments:
1. RFP - Corp Yard Design Services
2. LDA Response- City of Ukiah
3. LDA - Cost Proposal
4. 2022-05-12 Cost Proposal Summary GHD
5. 2022-05-12 Detailed Cost Proposal GHD
7.o. Report of the Acquisition of Parts and Labor for the Repair of the 2018 Pierce Fire Engine from
Golden State Emergency Vehicle Services Inc. in the Amount of $53,505.32, and Approval of
Corresponding Budget Amendments.
Recommended Action: Receive report of the acquisition of parts and labor for the repair of a 2018
Pierce Fire Engine from Golden State Emergency Vehicle Services in the amount of $53,505.32,
and approve the corresponding budget amendments.
Attachments:
1. Repair Estimate 1446678
2. 00048057
3. UPD # 22-0886 Invoice
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you
may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not
more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in
which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
Page 4 of 476
Page 5 of 7
11. PUBLIC HEARINGS (6:15 PM)
11.a. Public Hearing and Possible Introduction by Title Only of an Ordinance Amending Various
Sections of Ukiah City Code to Streamline the Use Permit Application Process and Operational
Standards for Cannabis-Related Businesses.
Recommended Action: Conduct a public hearing and introduce by title only the Ordinance of the
City Council of the City of Ukiah amending various sections of the Ukiah City Code to streamline
the use permit application process and operational standards for cannabis-related businesses.
Attachments:
1. Cannabis Ordinance Amendment Redline
2. Cannabis Ordinance Amendment Clean
12. UNFINISHED BUSINESS
12.a. Receive Report Regarding the Economic Development and Financing Corporation (EDFC);
Consideration of Request for Funding from EDFC; and Authorizate the City Manager to
Negotiate and Execute Performance Agreement Between the City of Ukiah and EDFC in the
amount of $12,455.25 for FY 2022-23.
Recommended Action: Receive report regarding the Economic Development and Financing
Corporation (EDFC) and authorize the City Manager to negotiate and execute Performance
Agreement between the City of Ukiah and EDFC.
Attachments:
1. Ukiah City Council Presentation_072022
2. Economic Development and Financing Corporation (EDFC) 2021-07-01
12.b. Approve Contract with HdL Companies for Tax and Fee Administration Services for Transient
Occupancy, and Approve Corresponding Budget Amendment.
Recommended Action: Re-authorize the City Manager to execute a three-year contract with HdL
Companies for audit and financial assistance services of the City's Transient Occupancy Tax
(TOT) revenue - including short term rental compliance, and authorize the corresponding budget
amendment.
Attachments:
1. ASR 4-6-22
2. Ukiah HdL TOT Proposal
13. NEW BUSINESS
13.a. The Ukiah City Council will Receive a Report on Energy Costs, and Provide Direction on
Scheduling a Public Hearing to Consider Adoption of a Power Cost Surcharge Rider.
Recommended Action: Receive report and provide direction to Staff on scheduling a Public
Hearing to consider adoption of a Power Cost Surcharge Rider.
Attachments:
1. Ukiah Market Conditions - Summer 2022 Readiness 06-01-22 FINAL
2. Power Cost Surcharge
13.b. Consideration of New Ad Hoc Committee to Participate in the Recruitment Process for a New
Police Chief.
Recommended Action: Appoint two ad hoc committee members to participate in the recruitment
process for a new Police Chief.
Attachments: None
Page 5 of 476
Page 6 of 7
13.c. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2022 City Council Special Assignments
14. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
14.a. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d)(2 & 3))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number
of potential cases: 1)
Recommended Action:
Attachments: None
14.b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County
Superior Court Case No. 22CV00048
Recommended Action:
Attachments: None
14.c. Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Siderakis v. Ukiah, et al, Mendocino County Superior Court, Case No.
21CV00603
Recommended Action:
Attachments: None
14.d. Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Arturo Flores Valdes et al., (Fed. Dist. Ct., N.D. Cal.) 22-CV-03125 RMI
Recommended Action:
Attachments: None
14.e. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 157-070-04, 001-040-84, 001-040-82, 001-040-65
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Grady Huff
Under Negotiation: Price & Terms of Payment
Recommended Action:
Attachments: None
14.f. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Recommended Action:
Attachments: None
Page 6 of 476
Page 7 of 7
14.g. Public Employee Discipline/Dismissal/Release
Recommended Action:
Attachments: None
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Kristine Lawler, City Clerk
Dated: 7/15/22
Page 7 of 476
Page 1 of 1
Agenda Item No: 3.a.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1823
AGENDA SUMMARY REPORT
SUBJECT: Proclamation: Disability Independence Day in the City of Ukiah.
DEPARTMENT: City Manager /
Admin PREPARED BY: Traci Boyl, City Manager's Office Senior Analyst
PRESENTER: Jim Brown, Mayor
ATTACHMENTS:
1. 2022 - Disability Independence Day
Summary: The City Council will issue a proclamation recognizing July 26, 2022, as Disability Independence
Day in the City of Ukiah.
Background: The City recognizes and supports systems, policies, and education that ensure an inclusive
environment for all people, including those with disabilities, by issuing a proclamation (Attachment 1).
Discussion: Council will issue the proclamation in celebration of July 26, 2022, as Disability Independence
Day in the City of Ukiah.
Recommended Action: Issue a proclamation of the Ukiah City Council recognizing July 26, 2022, as
Disability Independence Day in the City of Ukiah.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 8 of 476
WHEREAS, the Americans with Disabilities Act (ADA) was signed into law on July 26, 1990,
establishing a clear and comprehensive national mandate for the elimination of discrimination
to ensure the civil rights of people with disabilities; and
WHEREAS, disability is a social construct. The ‘problem’ is not the medical condition that
resides within the individual, but the ‘problem’ is that society does not create a welcoming,
supporting environment/policies/systems for all; and
WHEREAS, equitable experiences and full inclusion is a matter of social justice. Consequently,
creating equitable, inclusive environments is a shared responsibility of everyone; and
WHEREAS, policies must be developed, attitudes shaped, and equitable experiences offered
to all individuals; including those with developmental disabilities; and
WHEREAS, the ADA has expanded opportunities for Americans with disabilities; and
WHEREAS, citizens should do all in their power to:
• Recognize the value and intersectionality of the disability experience in our lives and its
valued role in our rich diversity.
• Recognize the barriers presented to those with disabilities.
• Create ways to include everyone, especially those with developmental disabilities, to be
fully included in all aspects of life.
• Understand the losses (financial, spiritual, human rights, contributions to the community,
and otherwise) when our communities segregate and create barriers for those with disabilities.
• Demand policymakers no longer invest in segregation and create inclusive, equitable
policies and systems for all.
WHEREAS, we encourage the community to learn more about ADA, eliminate discrimination,
and celebrate July 26, 2022, as Disability Independence Day.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ukiah, hereby
proclaims July 26, 2022, as
Disability Independence Day in the City of Ukiah
Signed and sealed, this 20th day of July in the year Two Thousand
and Twenty-Two.
Jim O. Brown
City Council, Mayor
C I T Y O F U K I A H
RECOGNIZING JULY 26, 2022, AS DISABILITY
INDEPENDENCE DAY IN THE CITY OF UKIAH
Attachment 1
Page 9 of 476
AGENDA ITEM 5a
Page 1 of 5
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
Virtual Meeting Link: https://zoom.us/j/97199426600
Ukiah, CA 95482
June 15, 2022
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on June 15, 2022, having been legally noticed on June
9, 2022. The meeting was held virtually at the following link: https://zoom.us/j/97199426600. Mayor
Brown called the meeting to order at 6:02 p.m. Roll was taken with the following Councilmembers
Present: Juan V. Orozco, Mari Rodin, Josefina Dueňas, and Jim O. Brown. Councilmember
Absent by Prior Arrangement: Douglas, F. Crane. Staff Present: Sage Sangiacomo, City
Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR BROWN PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by City Manager Sangiacomo.
URGENCY ITEM
Presenter: Sage Sangiacomo, City Manager.
Motion/Second: Rodin/Orozco to add the urgency item to the Closed Session agenda (placed on
the agenda as agenda item 14g). Motion carried by the following roll call votes: AYES: Orozco,
Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane. ABSTAIN: None.
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation: Recognizing Juneteenth - National Freedom Day: A Day of Observance in
the City of Ukiah.
Presenter: Mayor Brown.
Proclamation was issued and will be delivered to Troyle Tognoli, Diversity and Equity Committee
Member.
4. PETITIONS AND COMMUNICATIONS
City Clerk Lawler noted that all communications received had been distributed.
5. APPROVAL OF MINUTES
a. Approval of the Minutes for the June 1, 2022, Special Meeting.
b. Approval of the Minutes for the June 1, 2022, Regular Meeting.
c. Approval of the Minutes for the June 2, 2022, Special Meeting.
Motion/Second: Juan/Duenas to approve Minutes of June 1, 2022, a Special meeting; June 1,
2022, a Regular meeting; and June 2, a Special meeting, as submitted. Motion carried by the
following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane.
ABSTAIN: None.
6. RIGHT TO APPEAL DECISION
Page 10 of 476
City Council Minutes for June 15, 2022, Continued:
Page 2 of 5
7. CONSENT CALENDAR
a. Report of Disbursements for the Month of May 2022 – Finance.
b. Award Three-Year Contract (COU No. 2122-246) to Evergreen Job and Safety Training in the
Amount of $84,012.00 to Provide Job and Safety Training for Electric Utility Employees –
Electric Utility.
c. Adoption of Resolution (2022-37) of the City Council Reconsidering the Circumstances of the
State of Emergency and Implementing Teleconferencing Requirements for City Council and
Board and Commission Meetings During a Proclaimed State of Emergency Due to the COVID-
19 Pandemic – City Attorney.
d. Receive Annual Report Regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in
Response to Senate Bill 901 – Electric Utility.
e. Notification of Publishing Services Agreement (COU No. 2122-247) by Ukiah Daily Journal for
Fiscal Year 2022/2023, in the Amount of $6.25 per Column Inch for the First Insertion and $4.26
per Column Inch for Each Subsequent Insertion of the Same Advertisement – City Clerk.
f. Requesting Council to Reject All Proposals Received and Reinitiate A Request for Proposal
Process for the Replacement of the Todd Grove Park Large Playground – Community Services.
g. Finalization of an Internal Loan for the Two (2) Ambulances Currently on Order, and Adoption
of Corresponding Resolution (2022-38) - Fire.
h. Finalization of an Internal Loan for the Ice Rink Purchased in September 2021, and Adoption
of Corresponding Resolution (2022-39) – Community Services.
i. Approval of Refinancing of the Ukiah Valley Fire District Lovers Lane Mortgage through the
General Fund, and Adoption of Corresponding Resolution (2022-40) - Fire.
j. Report to City Council Regarding Contract (COU No. 2122-248) for Sundays in the Park
Concert – Community Services.
k. Award of Contract for Compaction and Materials Testing Services in the Amount to be
Presented to Council for the Road Reconstruction Bond Projects 2022, Specification No. 19-
01, 21-04 and 21-05, and Authorize Additional Tests if Needed – Public Works. – Being pulled
by Staff.
l. Award Contract (COU No. 2122-249) to Doolittle Construction LLC in the Amount of
$492,666.04 for the 2022 Slurry Seal of Local Streets, and Approve Corresponding Budget
Amendment – Public Works.
Motion/Second: Rodin/Orozco to approve Consent Calendar Items 7a-7j and 7l, as submitted.
Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES:
None. ABSENT: Crane. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Jen Dyre – Brush St./Orr Creek bridge encampment; Adam Gaska – Rail Trail;
Mike Canon – Rail Trail; Muscogee Indian (username given in virtual meeting) – homeless
encampment behind steel yard.
Page 11 of 476
City Council Minutes for June 15, 2022, Continued:
Page 3 of 5
9. COUNCIL REPORTS
Presenters: Vice Mayor Duenas, Councilmember Orozco,
10. CITY MANAGER/CITY CLERK REPORTS
Presenter:
July 6th Meeting Cancellation Reminder – Kristine Lawler, City Clerk.
11. PUBLIC HEARINGS (6:15 PM)
a. Receive Public Comment on the Scope and Content of the Environmental Impact Report
for the 2040 General Plan.
Presenters: Craig Schlatter, Community Development Director; Brent Gibbons, Mintier Harnish; and
Darcy Kremin, Rincon Consultants.
PUBLIC HEARING OPENED AT 6:55 P.M.
Public Comment: JoAnn Saccato, and Robin Sunbeam.
PUBLIC HEARING CLOSED AT 7:00 P.M.
b. Conduct a Public Hearing to Consider Adoption of a Resolution Approving the Submittal
of an Application in Response to the 2022 State Community Development Block Grant
Program Notice of Funding Availability; and Approve Corresponding Budget
Amendments if Awarded the Grant.
Presenters: Craig Schlatter, Community Development Director and Jim Robbins, Grants Manager.
PUBLIC HEARING OPENED AT 7:06 P.M.
Public Comment: Helen Sizemore.
PUBLIC HEARING CLOSED AT 7:10 P.M.
Motion/Second: Rodin/Orozco to adopt a resolution (2022-41) authorizing the submittal of a 2022
State Community Development Block Grant application (COU No. 2122-250); and approve the
corresponding budget amendments if awarded. Motion carried by the following roll call votes: AYES:
Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane. ABSTAIN: None.
12. UNFINISHED BUSINESS
a. Approval and Adoption of 2022-23 Fiscal Year City Budget through Resolution, Five-Year
Capital Improvement Plan, the Gann Limit Resolution, and Budget Agreement with the
Ukiah Valley Sanitation District.
Presenter: Daniel Buffalo, Finance Director.
Motion/Second: Rodin/Orozco to approve and adopt budget resolution (2022-42) for the fiscal year
2022-23. Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown.
NOES: None. ABSENT: Crane. ABSTAIN: None.
Motion/Second: Rodin/Orozco to approve and adopt Gann Limit resolution (2022-43) for fiscal year
2022-23. Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown.
NOES: None. ABSENT: Crane. ABSTAIN: None.
Page 12 of 476
City Council Minutes for June 15, 2022, Continued:
Page 4 of 5
Motion/Second: Orozco/Rodin to approve (in substantial form) and authorize City Manager to sign
fiscal year 2022-23 budget agreement (COU No. 2122-251) with the Ukiah Valley Sanitation District.
Motion carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES:
None. ABSENT: Crane. ABSTAIN: None.
13. NEW BUSINESS
a. Possible Adoption of Resolution Endorsing the Declaration of a Climate Emergency and
a Call to Action to Restore a Safe Climate.
Presenter: Shannon Riley, Deputy City Manager.
Public Comment: Robin Sunbeam, Eileen Mitro, Susan Knopf, Cathy Monroe, Sharon Thomas,
and Helen Sizemore.
Motion/Second: Rodin/Orozco to adopt Resolution (2022-44) Endorsing the Declaration of a
Climate Emergency and a Call to Action to Restore a Safe Climate. Motion carried by the following
roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane. ABSTAIN:
None.
b. Consider Participation in a Voluntary Regional Water Sharing Program.
Presenters: Sean White, Water Resources Director and Phil Williams - Welty, Weaver, and Currie
Legal Counsel.
Public Comment: Helen Sizemore.
Motion/Second: Rodin/Orozco to approve participation in a Voluntary Regional Water Sharing
Program (COU No. 2122-254). Motion carried by the following roll call votes: AYES: Orozco, Rodin,
Dueňas, and Brown. NOES: None. ABSENT: Crane. ABSTAIN: None.
c. Possible Introduction by Title Only of an Ordinance of the City Council of the City of Ukiah
Repealing Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to Remove
References to Obsolete Boards and Commissions.
Presenter: Darcy Vaughn, Assistant City Attorney.
Motion/Second: Orozco/Rodin to introduce Ordinance by title only. Motion carried by the following
roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None. ABSENT: Crane. ABSTAIN:
None.
City Clerk, Kristine Lawler, read the following Ordinance title into the record:
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH REPEALING ARTICLES 1A AND
2 IN DIVISION 1, CHAPTER 4 OF THE UKIAH CITY CODE TO REMOVE REFERENCES TO
OBSOLETE BOARDS AND COMMISSIONS
Motion/Second: Rodin/Orozco to introduce the Ordinance repealing Articles 1A and 2 in Division 1,
Chapter 4 of the Ukiah City Code to remove references to obsolete boards and commissions. Motion
carried by the following roll call votes: AYES: Orozco, Rodin, Dueňas, and Brown. NOES: None.
ABSENT: Crane. ABSTAIN: None.
Page 13 of 476
City Council Minutes for June 15, 2022, Continued:
Page 5 of 5
d. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
Presenter: Sage Sangiacomo, City Manager.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:19 P.M.
14. CLOSED SESSION
a. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d)(2 & 3))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number of
potential cases: 1)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County
Superior Court Case No. 22CV00048
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
e. Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Siderakis v. Ukiah, et al, Mendocino County Superior Court, Case No. 21CV00603
f. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
g. URGENCY ITEM:
Public Employee Discipline/Dismissal/Release
No action reported; direction provided to staff.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 9:15 p.m.
________________________________
Kristine Lawler, City Clerk
Page 14 of 476
AGENDA ITEM 5b
Page 1 of 1
CITY OF UKIAH
CITY COUNCIL MINUTES
Special Meeting
Virtual Meeting Link: https://zoom.us/j/97199426600
Ukiah, CA 95482
June 29, 2022
5:30 p.m.
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Special Meeting on June 29, 2022, having been legally noticed on June
28, 2022. The meeting was held virtually at the following link: https://zoom.us/j/97199426600. Mayor
Brown called the meeting to order at 5:30 p.m. Roll was taken with the following Councilmembers
Present: Juan V. Orozco, Douglas, F. Crane, Mari Rodin, Josefina Dueňas, and Jim O. Brown. Staff
Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City
Clerk.
MAYOR BROWN PRESIDING.
The Pledge of Allegiance was led by Mayor Brown.
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comment was given.
3. NEW BUSINESS
a. Approval of Plans and Specifications for the Clara Avenue Reconstruction Project,
Specification 20-08, and Direct Staff to Advertise for Bids.
Presenter: Tim Eriksen, Public Works Director/City Engineer.
Public Comment: Susan Sher.
Motion/Second: Crane/Rodin to approve the Plans and Specifications for the Clara Avenue
Reconstruction Project, Specification No. 20-08, and direct Staff to advertise for bids. Motion carried
by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown. NOES: None.
ABSENT: None. ABSTAIN: None.
b. Approve Purchase of 2022 Honda Accord Sport Sedan from Thurston Honda in the
amount of $34,513.67 for Ukiah Police Department.
Presenter: Cedric Crook, Acting Police Chief.
Public Comment: Susan Sher.
Motion/Second: Duenas/Orozco to approve purchase (PO No. 48038) of 2022 Honda Accord Sport
Sedan from Thurston Honda in the amount of $34,513.67 for Ukiah Police Department. Motion
carried by the following roll call votes: AYES: Orozco, Crane, Dueňas, and Brown. NOES: Rodin.
ABSENT: None. ABSTAIN: None.
4. ADJOURNMENT
There being no further business, the meeting adjourned at 6:05 p.m.
________________________________
Kristine Lawler, City Clerk
Page 15 of 476
Page 1 of 2
Agenda Item No: 7.a.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1479
AGENDA SUMMARY REPORT
SUBJECT: Report of Disbursements for the Month of June 2022.
DEPARTMENT: Finance PREPARED BY: Candice Rasmason, Accounts Payable
PRESENTER: Consent Calendar
ATTACHMENTS:
1. June 2022 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. June 2022 Disbursement Detail
Summary: The Council will review and consider approval of the Report of Disbursements for the month of
June 2022.
Background: Payments made during the month of June 2022 are summarized in the Report of
Disbursements. Further detail is supplied on the Schedule of Bills, representing the four (4) individual payment
cycles within the month.
Accounts Payable Check Numbers (City & UVFA): 3047978-3048070; 3048071-3048153; 3048154-3048240;
3048241-3048366
Accounts Payable Wire Transfers: 66
Payroll Check Numbers: 511155-511223; 511224-511304
Payroll Manual Check Numbers: N/A
Direct Deposit Numbers: 110669-110932; 110936-111202
Manual Direct Deposit Numbers: N/A
Void Check Numbers: 3044923, 3038434, 3047324, 3047883, 3047884, 3048131, 3047459, 3047854,
3048293, 3048238, 509358
Void Direct Deposit Numbers: N/A
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.
Attachment #1: June 2022 Summary of Disbursements
Attachment #2: Account Codes for Reference
Attachment #3: Object Codes for Reference
Attachment #4: June 2022 Disbursement Detail
Recommended Action: Approve the Report of Disbursements for the Month of June 2022.
Page 16 of 476
Page 2 of 2
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 17 of 476
Attachment 1
FUNDS:
100 General Fund $194,863.58 700 Sanitary Disposal Site Fund $29,622.14
101 GF-(Sub-Fund) Visit Ukiah 701 Landfill Corrective Fund
105 GF-(Sub-Fund) Fire Authority $70,453.74 702 Disposal Closure Reserve Fund
110 Special General Fund 704 Post Closure Fund - Solid Waste
120 Streets Capital Improvement $15,300.65 710 Ambulance Services Fund $24,154.14
130 Gov'tl Debt SVC/Reserve Fund 720 Golf Fund $16,105.23
200 City Adminstrative Services $56,537.20 730 Confernence Center Fund $9,343.99
201 Worker's Comp Fund 750 Visit Ukiah
202 Liability Fund 777 Airport Fund $153,215.15
203 Garage Fund $6,647.84 778 Airport Capital Improvement Fund $3,445.17
204 Purchasing Fund $4,722.60 779 Special Aviation Fund
205 Billing & Collections Fund $39,445.35 800 Electric Fund $1,454,384.34
206 Public Safety Dispatch Fund $3,249.56 801 Electric Capital Reserve Fund $11,442.93
207 Payroll Posting Fund $327,763.12 803 Lake Mendocino Bond Reserve
208 Building Maintenance/Corp Yard Fund $27,067.00 805 Street Lighting Fund $12,225.53
209 IT Fund $16,236.67 806 Public Benefits Fund $9,786.55
220 Equipment Reserve Fund 807 Cap and Trade
249 City Housing Bond Proceeds 820 Water Fund $214,926.72
250 Special Revenue Fund 822 Water Capital Improvement Fund $27,484.72
251 Special Projects Reserve Fund 830 Recycled Water Fund $73,136.11
252 Streets/ROW Improvement Fund $74,536.42 840 City/District Sewer Fund $553,984.62
253 CITY PROP 172 841 Sewer Contruction Fund
300 Park Development Fund 843 Sewer Capital Fund
301 Anton Stadium Fund $0.00 900 Special Deposit Trust $40,025.31
302 Observatory Park Fund 901 General Service (Accts Recv)$11,679.95
304 Swimming Pool Fund $0.00 902 U.S.W. Billing & Collection $121,006.73
305 Riverside Park Fund $0.00 903 Public Safety - AB 109 $0.00
306 Skate Park Fund $0.00 905 Federal Emergency Shelter Grant
310 Museum Grants 905 Mendocino Emergency Service Authority
311 Alex Rorbaugh Recreation Center Fund $4,056.95 911 Russian River Watershed Association $25,446.69
312 Downtown Business Improvement Fund 915 UVFD $4,457.02
313 LMIHF Housing Asset Fund 916 UVFD PROP 172
314 Winter Special Events 917 UVFD Measure B
315 Advanced Planning Fund $0.00 918 UVFD Mitigation $1,361.79
500 2106 Gas Tax Fund 940 Sanitation District Special Fund
501 2107 Gas Tax Fund 942 Rate Stabilization - UVSD Fund
503 2105 Gas Tax Fund 943 Sanitation District Capital Improvement Fund
505 Signalization Fund 952 REDIP Sewer Enterprise Fund
506 Bridge Fund 960 Community Redevelopment Agency
507 1998 STIP Augmentation Fund 961 RDA Housing Pass-Through
508 SB325 Reimbursement Fund 962 Redevelopment Housing Fund
509 S.T.P. Fund $36.80 963 Housing Debt
510 Trans-Traffic Congest Relief Fund 964 RDA Capital Pass-Through
511 Rail Trail Fund $53,459.29 965 Redevelopment Capital Improvement Fund
600 Community Development Block Grant 966 Redevelopment Debt Service
601 EDBG 94-333 Revolving Loan 967 Housing Bond Proceeds
602 Community Development Fund 968 Non-Housing Bond Proceeds
603 08-HOME-4688 969 RDA Obligation Retirement Fund $60,016.58
604 CDBG Grant 09-STBG-6417 844/944 Sewer Capital Projects Fund $28,937.84
605 11-HOME-7654 Fund $0.00
606 CDBG Grant 10-EDEF-7261
607 Prop 84 Grant Fund
609 13-CDBG-8940
610 City RDA Projects Fund
613 Home Program Activities
620 CASP Train Retainage Withheld $3,530.00
630 Asset Seizure Fund $724.30 611 CDBG 16-CDBG-11147 $22,680.90
631 Asset Seizure Fund (Drug/Alcohol)
633 H & S Education 11489(B)(2)(A1)$1,000.00
634 Federal Asset Seizure Grants
635 SUP Law Enforcement Service Fund
636 CBTHP Officer
637 Local Law Enforcement Block Grant
638 Asset Forfeiture 11470.2 H & S
639 Special Revenue - Police
640 Parking District Fund $1,830.81
670 Federal American Rescue Fund
691 Museum Fund
695 Transfer Station Fund
696 Solid Waste Mitigation Fund
PAYROLL CHECK NUMBERS: 511155-511223 TOTAL DEMAND PAYMENTS- A/P CHECKS $3,810,332.03
DIRECT DEPOSIT NUMBERS: 111732-111996 TOTAL DEMAND PAYMENTS- EFT's $0.00
PAYROLL PERIOD: 5/15/22-5/28/22 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,175,915.25
PAYROLL CHECK NUMBERS: 511224-511304 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS)$670,717.68
DIRECT DEPOSIT NUMBERS: 111997-112289 * vendor name( if applicable)
PAYROLL PERIOD: 5/29/22-6/11/22
PAYROLL CHECK NUMBERS:
DIRECT DEPOST NUMBERS:
PAYROLL PERIOD:
VOID CHECK NUMBERS: TOTAL PAYMENTS $5,656,964.96
3044923, 3038434, 3047324, 3047883, 3047884
3048131, 3047459, 3047854, 3048293, 3048238
509358
WIRE TRANSFER NUMBERS:
66
CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.
City Clerk
APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE
I have examined this Register and approve same.I have audited this Register and approve for accuracy
and available funds.
____________________________________________________________________________________________
City Manager Director of Finance
MANUAL CHECK NUMBERS:
CITY OF UKIAH
REPORT OF DISBURSEMENTS
REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF JUNE
Page 18 of 476
Account Code Summary Attachment 2
10000000 GENERAL FUND 20012500 CITY CLERK
10017200 SUCCESSOR AGENCY 20012600 ECONOMIC DEVELOPMENT
10020000 POLICE - GEN FUND 20012800 EMERGENCY MANAGEMENT
10020210 POLICE PATROL 20013210 ACCOUNTS PAYABLE
10020214 POLICE VOLUNTEERS 20013220 PAYROLL
10020216 COPS GRANT 20013400 ACCOUNTING
10020217 POLICE ANIMAL CONTROL 20013401 BUDGET MANAGEMENT
10020218 POLICE CSO 20014000 CITY ATTORNEY
10020220 CODE ENFORCEMENT 20015100 CITY TREASURER
10020224 MAJOR CRIMES TASK FORCE 20016100 HUMAN RESOURCES
10021210 CITY FIRE 20023510 HOUSING GRANTS
10022100 PARKS 20023520 NON-HOUSING GRANTS
10022300 AQUATICS 20100000 WORKER'S COMP FUND
10022700 MUSEUM - GEN FUND 20116220 WORKERS COMPENSATION
10022810 RECREATION ADMINISTRATION 20200000 LIABILITY FUND
10022821 ADULT BASKETBALL 20216200 RISK MANAGEMENT
10022822 ADULT SOFTBALL 20300000 GARAGE FUND
10022824 CO-ED VOLLEYBALL 20324100 GARAGE
10022831 YOUTH BASKETBALL 20324110 FLEET MAINTENANCE
10022832 YOUTH SOFTBALL 20400000 PURCHASING FUND
10022840 DAY CAMP 20413500 PURCHASING
10022850 CLASSES & CLINICS 20413510 CAPITAL ASSET MANAGEMENT
10022860 SPECIAL ACTIVITIES 20413520 GRANTS AND SPECIAL PROJECTS
10022900 COMM SVCS SPECIAL SERVICES 20414000 LEGAL SERVICES/EXPENSES
10023100 PLANNING SERVICES 20500000 BILLING AND COLLECTION FUND
10023110 CURRENT PLANNING 20513300 UTILITY BILLING
10023300 BUILDING INSPECTION 20513380 METERING-ELECTRIC
10023320 BUILDING INSPECTION 20513382 METERING-WATER
10023411 CDBG GENERAL ADMIN 20600000 PUBLIC SAFETY DISPATCH FUND
10024200 ENGINEERING/STREETS 20620231 POLICE UKIAH DISPATCH
10024210 ENGINEERING 20620232 POLICE FT BRAGG DISPATCH
10024214 TRAFFIC SIGNAL OPERATIONS 20700000 PAYROLL POSTING FUND
10024224 STORM WATER 20800000 BUILDING & MAINTENANCE
10024310 CORP YARD MAINTENANCE 20822500 BUILDING & MAINTENANCE
10024620 STREETS 20824300 BLDG MAINT CORP YARD
10100000 GF- (SUB-FUND) VISIT UKIAH 20900000 IT FUND
10112700 GF-(SUB-FUND) VISIT UKIAH 20913900 INFORMATION TECHNOLOGY
10500000 MEASURE S GENERAL FUND 22000000 FIXED ASSET FUND
10521210 FIRE AUTHORITY 25100000 SPECIAL PROJECTS RESERVE FUND
12000000 STREET REHABILITATION 25300000 PROP 172 FUND
12024200 PUBLIC WORKS ENGINEERING 25321210 CITY FIRE
13000000 GOV'TL DEBT SVC/RESERVE FUND 30000000 PARK DEVELOPMENT FEES FUND
20000000 CITY ADMINISTRATIVE SERVICES 30022200 PARK DEVELOPMENT
20010000 CITY COUNCIL 30100000 ANTON STADIUM FUND
20012100 CITY MANAGER 30200000 OBSERVATORY PARK FUND
20012200 ADMINISTRATIVE SUPPORT 30300000 PLAYGROUND & PARK AMENITIES FU
20012300 COMMUNITY OUTREACH/PUBLIC INFO 30322230 PLAYGROUND AND PARK AMENITIES
Page 19 of 476
Account Code Summary Attachment 2
30400000 SWIMMING POOL FUND 63820210 ASSET FORFEITURE 11470 EXPENDI
30522250 RIVERSIDE PARK 63900000 SPECIAL REVENUE POLICE
30600000 SKATE PARK FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN
30700000 SOFTBALL COMPLEX FUND 64012600 ECONOMIC DEVELOPMENT
31100000 ARRC GENERAL OPERATING FUND 64020213 POLICE PARKING ENFORCEMENT
31122000 ARRC 67000000 FEDERAL AMERICAN RESCUE FUNDS
31200000 DOWNTOWN BUSINESS IMPROVEMENT 69500000 TRANSFER STATION
31212600 ECONOMIC DEVELOPMENT 69624000 SOLID WASTE MITIGATION FUND
31300000 LMIHF HOUSING ASSET FUND 70000000 SANITARY DISPOSAL SITE FUND
31323400 HOUSING 70024500 LANDFILL 700
31323431 LMI GENERAL ADMIN 70124500 LANDFILL CORRECTIVE
31500000 ADVANCED PLANNING FUND 70200000 DISPOSAL CLOSURE RESERVE FUND
31523100 COMMUNITY PLANNING 70224500 LANDFILL CLOSURE
50000000 GAS TAX FUND 70400000 POST CLOSURE FUND-SOLID WASTE
50024214 TRAFFIC SIGNAL OPERATIONS 71000000 AMBULANCE SERVICES FUND
50500000 SIGNALIZATION FUND 71021100 AMBULANCE SERVICES
50800000 SB325 REIMBURSEMENT FUND 72000000 GOLF FUND
50824210 SB325 ENGINEERING 72022400 GOLF
50900000 S.T.P.73000000 CONFERENCE CENTER FUND
50924210 STP ENGINEERING 73022600 CONFERENCE CENTER
51100000 RAIL TRAIL FUND 77700000 AIRPORT FUND
51124210 Rail Trail 77714000 CITY ATTORNEY
60000000 COMM. DEVELOPMT. BLOCK GRANT F 77725200 AIRPORT OPERATIONS
60023411 CDBG GENERAL ADMIN 77800000 AIRPORT CAPITAL IMPROVEMENT FU
60023412 CDBG ACTIVITY DELIVERY 77825200 AIRPORT CAPITAL
61100000 CDBG 16-CDBG-11147 77900000 SPECIAL AVIATION FUND
61112600 CDBG ECONOMIC DEVELOPMENT 77925200 AIRPORT SPECIAL
61123410 16-CDBG-11147 80000000 ELECTRIC FUND
61123411 CDBG GENERAL ADMIN 80014000 CITY ATTORNEY
61200000 FUND 612 UNASSIGNED 80026110 ELECTRIC OVERHEAD
61223400 HOME CDD HOUSING 80026120 ELECTRIC UNDERGROUND
61223422 HOME ACTIVITY DELIVERY 80026200 TELEMETRY & CALIBRATION
61323400 HOME HOUSING ACTIVITIES 80026210 SUBSTATION
61323421 HOME GENERAL ADMIN 80026220 HYDROELECTRIC PLANT
62000000 CASP CERTIF & TRAINING 80026400 ELECTRIC ADMINISTRATION
62023320 CASP CERTIF & TRAINING 80026440 POWER PURCHASES
63000000 ASSET SEIZURE FUND 80100000 ELECTRIC CAPITAL RESERVE FUND
63020210 ASSET SEIZURE EXPENDITURE 80126100 ELECTRIC CIP
63300000 H&S EDUCATION 11489(B)(2)(A1)80126220 HYDROELECTRIC PLANT
63320210 H&S ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND
63400000 FEDERAL ASSET SEIZURE GRANTS F 80526150 STREET LIGHTING
63420250 FED ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND
63500000 SUP.LAW ENFORCE.SVC.FD(SLESF)80626450 PUBLIC BENEFITS
63520210 SLESF 80700000 ELECTRIC CAP AND TRADE FUND
63600000 CBTHP OFFICER 80800000 ELECTRIC LOW CARBON FUEL STDS
63620210 CBTHP OFFICER 80826100 ELECTRIC LOW CARBON FUEL STDS
63800000 ASSET FORFEITURE 11470.2 H&S F 82000000 WATER FUND
Page 20 of 476
Account Code Summary Attachment 2
82027110 WATER
82027111 PROD OPERATIONS & MAINTENANCE
82027114 DISTRIB OPERATIONS & MAINT
82100000 WATER CAPITAL RESERVE FUND
82200000 WATER CONNECTION FEE FUND
82227113 WATER DISTRIBUTION CAPITAL
83000000 RECYCLED WATER
83027330 RECYCLED WATER
84000000 CITY/DIST. SEWER OPERATING FUN
84027220 WASTE WATER
84027221 CITY WASTE O & M
84027225 WASTE TREATMENT O & M
84100000 SEWER BOND DEBT SERVICE FUND
84127226 WASTEWATER TREATMENT CAPITAL
84200000 RATE STABILIZATION-CITY FUND
84300000 CONNECTION FEE SEWER FUND (CAP
84400000 CITY SEWER CAPITAL PROJECTS FU
84427221 CITY WASTEWATER O&M 844
84427222 CITY WASTE CAPITAL
90000000 SPECIAL DEPOSIT TRUST FUND
91500000 UKIAH VALLEY FIRE DEPARTMENT
91521400 UVFD FIRE ADMINISTRATION
91600000 UVFD PROP 172
91621400 UVFD PROP 172
91700000 UVFD MEASURE B UNASSIGNED
91721400 UVFD FIRE
91800000 UVFD MITIGATION FEES
91821400 UVFD MITIGATION
96900000 REDEVELOPMENT OBLIGATION RETIR
96917200 SUCCESSOR AGENCY
96995669 969 - RDA OBLIGATION RETIREMEN
Page 21 of 476
51211 PERS UNFUNDED LIABILITY 54101 POSTAGE
51220 INSURANCE 54102 SMALL TOOLS
51230 WORKERS COMP 54103 LAB SUPPLIES
51240 MEDICARE 54106 SPECIALTY SUPPLIES
51260 FICA 54107 EMS SUPPLIES
51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES
51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE
52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE
52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES
52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT
52112 M. S. OVERSIGHT 54126 PW-PREMARKS
52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING
52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL
52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL
52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY
52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES
52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS
52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING
52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES
52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT
52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM
52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT
52155 ACTIVITY DELIVERY 54169 LIVESCAN
52180 SECURITY SERVICES 54201 PRISONER EXPENSE
52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS
52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY
52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES
52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES
52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE
52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E
52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES
52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R
52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE
52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR
52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT.
52529 EARTHQUAKE & FLOOD (DIC)56130 EXTERNAL SERVICES
52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS
52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR
52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE
52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR
52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR
52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT
53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS
54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS
Object Code Summary Attachment 3
Page 22 of 476
58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58202 CHEMICALS
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS & PARTS
58510 REIMBURSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59105 CONTRIBUTIONS TO OTHER AGENCY
59106 SENIOR TRASH SUBSIDY
59108 BANK FEES
59400 OTHER EXPENSES
59500 LOANS ISSUED
59502 SCHOLARSHIPS
61200 PURCHASING ALLOCATION
61300 BILLING & COLLECTION ALLOCATIO
61410 RENT ALLOCATION
61420 BUILDING MAINTENANCE ALLOCATIO
61422 IT ALLOCATION
61430 CORP YARD ALLOCATION
61500 INSURANCE ALLOCATION
61600 GARAGE ALLOCATION
61700 DISPATCH
62100 ADMIN & OVERHEAD ALLOCATION
63000 INTERFUND SERVICES USED
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST EXPENSE
70103 LOAN INTEREST
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
74500 CAPITAL LEASE PRINCIPAL
74501 CAPITAL LEASE INTEREST
80100 MACHINERY & EQUIPMENT
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
90100 LOAN PROCEEDS
90101 LOAN PAYMENT RECEIVED
Page 23 of 476
Attachment 4
Page 24 of 476
Page 25 of 476
Page 26 of 476
Page 27 of 476
Page 28 of 476
Page 29 of 476
Page 30 of 476
Page 31 of 476
Page 32 of 476
Page 33 of 476
Page 34 of 476
Page 35 of 476
Page 36 of 476
Page 37 of 476
Page 38 of 476
Page 39 of 476
Page 40 of 476
Page 41 of 476
Page 42 of 476
Page 43 of 476
Page 44 of 476
Page 45 of 476
Page 46 of 476
Page 47 of 476
Page 48 of 476
Page 49 of 476
Page 50 of 476
Page 51 of 476
Page 52 of 476
Page 53 of 476
Page 54 of 476
Page 55 of 476
Page 56 of 476
Page 57 of 476
Page 58 of 476
Page 59 of 476
Page 60 of 476
Page 61 of 476
Page 62 of 476
Page 63 of 476
Page 64 of 476
Page 65 of 476
Page 66 of 476
Page 67 of 476
Page 68 of 476
Page 69 of 476
Page 70 of 476
Page 71 of 476
Page 72 of 476
Page 73 of 476
Page 74 of 476
Page 75 of 476
Page 76 of 476
Page 77 of 476
Page 78 of 476
Page 79 of 476
Page 1 of 2
Agenda Item No: 7.b.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1772
AGENDA SUMMARY REPORT
SUBJECT: Authorize City Manager to Negotiate and Execute a Landowner Access Agreement with the Fire
Safe Council of Mendocino County for Environmental Review Work Towards Fire Prevention and Mitigation
Efforts on City-Owned Properties.
DEPARTMENT: City Manager /
Admin PREPARED BY: Maya Simerson, Project & Grant Administrator
PRESENTER: Maya Simerson, Project and Grant Administrator
ATTACHMENTS:
1. MCFSC LOA - City of Ukiah
Summary: Staff is seeking Council approval to enter into a landowner access agreement with the Fire Safe
Council of Mendocino County for environmental review work towards fire prevention and mitigation efforts on
City-owned properties.
Background: In 2019, the City of Ukiah and the County of Mendocino engaged with CAL FIRE and other key
stakeholder groups to develop fire prevention and mitigation measures for the Ukiah Valley, including the
western hills that border the city. The citizens of the City of Ukiah recognize that this effort was bolstered by
our local representatives and an Executive Order from Governor Gavin Newsom, which prioritized and funded
fuel reduction work in the Ukiah Valley, along with 34 other priority communities.While the work that was done
previously made an immediate and significant impact, continued maintenance and mitigation measures are
critical to ongoing community safety.The Fire Safe Council of Mendocino County has been proactive in looking
for funding sources to continue the fire prevention and mitigation work.
Discussion: Fire Safe Council of Mendocino County has secured funding to conduct the necessary
environmental review for properties identified for potential fuel reduction activities. The City of Ukiah owns
land in some of the identified areas, and to facilitate the work, will need to enter into an agreement with the
Fire Safe Council of Mendocino County to allow their staff and contractors to access the properties.
Please refer to the drafted landowner access agreement as Attachment #1. The environmental review to meet
the standards of the California Environmental Quality Act (CEQA) will include archaeological and botanist
work. The work will be done by trained archaeological surveyors who have been educated in cultural resource
research, surveying, discovery, and documentation. CEQA compliant projects require that potential negative
impacts to cultural resources (both historic and prehistoric) be evaluated and avoided. Likewise, botanists will
perform all CEQA required scoping, research, mapping, and field surveys required to identify sensitive plant
species within a project area. Because the Fire Safe Council of Mendocino County has funding secured for
this project, there is no financial impact to the City for this item, although Staff will lend support as needed.
Staff recommends that Council approve the City Manager to negotiate and execute a landowner access
agreement with the Fire Safe Council of Mendocino County. As always, it is important to remember that
residents have a critical role in creating defensible space around their own homes and property. Additionally,
information about how residents and their families can prepare for wildfire can be found online at
www.readyforwildfire.org.
Page 80 of 476
Page 2 of 2
Recommended Action: Authorize City Manager to negotiate and execute a landowner access agreement
with the Fire Safe Council of Mendocino County for environmental review work towards fire prevention and
mitigation efforts on City-owned properties.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH:
Traci Boyl, Management Analyst, Doug Hutchison, Fire Chief, UVFA & Sage Sangiacomo, City Manager
Page 81 of 476
LANDOWNER ACCESS AGREEMENT: Environmental Assessment
I. PURPOSE
This Landowner Access Agreement (“Agreement”) is made and becomes effective on the last date signed
below (“Effective Date”), by and between the City of Ukiah_________________________, hereinafter
called “Landowner,” and the Mendocino County Fire Safe Council (hereinafter “MCFSC”). Landowner
is the fee owner of, or has a beneficial interest in, that certain real property located at:
see Exhibit #1________________ (“Property”). The Project (defined below) is located near
___Ukiah________, CA. Landowner and MCFSC are sometimes hereinafter individually referred to as a
“Party” and jointly as the “Parties”.
II. GRANT OF LICENSE TO ENTER
Subject to the terms of this Agreement, Landowner hereby grants to MCFSC and its representatives, and
subcontractors, at the sole cost, expense, and risk of MCFSC, a license to enter upon the Property
(“License”) for the limited purpose of conducting activities related to MCFSC’s Environmental Review
(“Project”). Activities related to the Project include, without limitation, site visits, and work in and
around the Property for the purposes of conducting environmental assessment tasks with no disturbance
to the land (“Site Work”) reasonably necessary for MCFSC to accomplish the Project objectives.
III. DURATION OF LICENSE AGREEMENT
The term of this Agreement and License granted hereunder shall commence on the Effective Date and
terminate on December 31, 2023. (“Term”), unless earlier terminated by the Parties. However, if the Site
Work has commenced, the Agreement shall terminate upon completion of the Site Work in accordance
with this Agreement. This Agreement may only be amended by written agreement of the Parties.
IV. INDEMNIFICATION
Reasonable precautions will be undertaken by MCFSC and each of its respective subcontractors, and
representatives in the exercise of the rights granted under this Agreement to avoid damage to persons and
property. To the fullest extent permitted by law, the MCFSC hereby agrees to indemnify and hold
harmless the Landowner against, and will hold and save Landowner harmless from, any and all actions,
either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses,
costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims
or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with or arising from the gross negligence or willful misconduct of MCFSC, its officers,
employees, agents, subcontractors, invitees, or any individual or entity for which MCFSC is legally liable
(“indemnitors”) in the performance of the Site Work, operations or activities provided herein, except
claims or liabilities occurring as a result of Landowner’s sole negligence or willful acts or omissions.
V. ASSIGNMENT AND SURVIVAL
This Agreement shall be binding on Landowner’s successors and assigns for the duration of the
Agreement Term.
VI. TERMINATION
Either Landowner or MCFSC may terminate this Agreement at any time by providing 5 days’ written
notice to the other Party. Notwithstanding the forgoing, Landowner may not terminate this Agreement
PO Box 263, Ukiah, CA 95482-0263•707-462-3662•admin@firesafemendocino.org•firesafemendocino.org
Attachment #1
Page 82 of 476
MENDOCINO COUNTY FIRE SAFE COUNCIL
To inform, empower, and mobilize county residents to survive and thrive in wildfire-prone environments .
once Site Work has commenced. Upon completion of the Site Work in accordance with MCFSC’s
standards and to its satisfaction, this Agreement shall terminate automatically and shall not extend
beyond December 31, 2023.
VII. NOTICES
Any notices, demands, or communications under this Agreement between the Parties shall be in writing,
and may be given either by (i) personal service, (ii) overnight delivery, or (iii) mailing via United States
mail, certified mail, postage prepaid, return receipt requested (“US Mail”), addressed to each Party as set
forth on the signature page of this Agreement or such other address as may be furnished in writing by a
Party, and such notice or communication shall, if properly addressed, be deemed to have been given as of
the date so delivered, or three (3) business days after deposit into the US Mail.
VIII. SEVERABILITY
If any term of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable,
then this Agreement, including all of the remaining terms, shall remain in full force and effect as if such
invalid or unenforceable term had never been included.
IX. GOVERNING LAW
This Agreement shall be construed and enforced in accordance with the laws of the State of California. If
any legal action is necessary to enforce the terms and conditions of this Agreement, the parties agree that
a court of competent jurisdiction in Mendocino County shall be the sole venue and jurisdiction for the
bringing of such action.
X. LEGAL FEES AND COSTS
In the event of any litigation or other legal proceeding including, but not limited to, arbitration or
mediation between the Parties arising from this Agreement, the prevailing Party will be entitled to
recover, in addition to any other relief awarded or granted, its reasonable costs and expenses (including
attorney’s fees) incurred in the proceeding.
XI.FINAL AGREEMENT
This Agreement supersedes all prior agreements and understandings between the Parties with respect to
the subject matter of this Agreement. By signing this Agreement, Landowner agrees to allow Site Work
on their Property for the benefit of the Project.
Landowner’s name (please print)Landowner’s phone number
Landowner’s street address Landowner’s email
Landowner Signature Date
Project Manager, MCFSC Date
PO Box 263, Ukiah, CA 95482-0263•707-462-3662•admin@firesafemendocino.org•firesafemendocino.org
Sage Sangiacomo 707-463-6201
300 Seminary Ave, Ukiah, CA 95482 ssangiacomo@cityofukiah.com
Page 83 of 476
2022 CITY OF UKIAH
Parcel Information for Fuel Reduction Work
PARCELAPN OWNER LOCATION PART TYPE DESCRIPTION
00102080 CITY OF
UKIAH
1043 LOW GAP RD
UKIAH CA 95482
Skate Park Shaded Fuel
Break
00319003 CITY OF
UKIAH
415 SAN JACINTA DR
UKIAH CA 95482
Shaded Fuel
Break
00103001 CITY OF
UKIAH
Golf Course Front Nine Shaded Fuel
Break
00102078 CITY OF
UKIAH
Golf Course Back Nine Shaded Fuel
Break
00109001 CITY OF
UKIAH
Golf Course Club House Shaded Fuel
Break
00102012 CITY OF
UKIAH
Low Gap Park Shaded Fuel
Break
Redwood Ave
Parcel 8 et al
CITY OF
UKIAH
Redwood Ave, Upper Upper
Redwood Ave
Parcel 9
CITY OF
UKIAH
Redwood Ave, east of
Galtieri
Upper
Redwood Ave
Parcel 10
CITY OF
UKIAH
Redwood Ave, 2019
burnsite
New Hull
Part of project in 2015 and 2019 to
construct, maintain and improve
ridgetop fire breaks on the west
side of Ukiah and aid in the
completing prescribed burning and
reduce risk of catastrophic fire.
Work will be a combination of
improving and maintaining fuel
breaks, bulldozer-line fuel breaks
and using prescribed broadcast
burning to reduce fire hazard. The
work will be completed with hand
tools, power tools and mechanized
equipment.
Fire Break,
VMP, Shaded
Fuel Break
In 2019 was part of project to
create a 100 to 150-foot fuel break
adjacent to structures and critical
infrastructure to remove fuels and
reduce fire spread intensity on the
west side of Ukiah, CA on private,
city and county properties.
Methods will include, but not
limited to, create a fuel break to
reduce fire danger by removing
chaparral, hazard trees, ground
fuels, ladder fuels, dead and down
vegetation, and thin trees in areas
of vegetation congestion power
tools and mechanized equipment.
Debris material may be chipped or
burned.
FSC Hills Ukiah CIty Parcel Info.xlsx
Exhibit #1
Page 84 of 476
Page 1 of 2
Agenda Item No: 7.c.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1776
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of
Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission
Meetings During a Proclaimed State of Emergency Due to the COVID-19 Pandemic.
DEPARTMENT: City Attorney PREPARED BY: Darcy Vaughn, Assistant City Attorney
PRESENTER: Consent Calendar
ATTACHMENTS:
1. AB 361 Findings Reconsideration for All Legislative Bodies
Summary: The City Council will consider adopting a resolution reconsidering the circumstances of the state of
emergency and implementing teleconferencing requirements for public meetings of the Council and all City
Commissions and Boards during the current state of emergency due to the COVID-19 pandemic.
Background: The City Council is being asked to consider adopting a resolution authorizing continued remote
meetings of the Council and its subordinate legislative bodies due to the imminent risk to the health and safety
of attendees due to possible transmission of COVID-19 and the recent spread of variants. The current County
health orders strongly recommends masking in all indoor facilities due to health and safety concerns. COVID-
19 is highly transmissible in indoor settings and requires multi-component prevention strategies to reduce its
spread. The California Department of Public Health is currently investigating the length of vaccine protection.
The Center for Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh air
from the outdoors as much as possible. Returning to meeting in the Council Chambers or smaller conference
rooms means being in an enclosed space for meetings that commonly last for one to five hours and would
seem to create additional exposure for participants to a possible transmission of the virus.
The Ralph M. Brown Act (“Brown Act”) requires that all meetings of a legislative body of a local agency be
open and public and that any person may attend and participate in such meetings. The Brown Act allows for
legislative bodies to hold meetings by teleconference, but imposes specific requirements for doing so,
including allowing public access to that location. On March 17, 2020, in order to address the need for public
meetings during the COVID-19 pandemic, Governor Newsom issued Executive Order No. N-29-20,
temporarily suspending the Brown Act’s teleconferencing requirements, Executive Order No. N-8-2 then
continued the suspension of the Brown Act’s teleconferencing requirements from June 11, 2021 through
September 30, 2021. These Executive Orders allowed legislative bodies to meet virtually as long as certain
notice and accessibility requirements were met.
The State Legislature amended the Brown Act through Assembly Bill No. 361 (“AB 361”) on September 16,
2021. As with the Executive Orders, AB 361 requires that certain notice and accessibility requirements
continue to be met for holding virtual public meetings. In addition, AB 361 states that a local agency may use
teleconferencing without complying with the regular teleconferencing requirements of the Brown Act, where
the legislative body holds a meeting during a proclaimed state of emergency and makes certain findings; and
requires that the legislative body make additional findings every 30 days in order to continue such
teleconferencing.
As such, Staff recommends that the Council reconsider the circumstances of the state of emergency, and
Page 85 of 476
Page 2 of 2
make findings regarding the state of emergency by adopting the Resolution Implementing Teleconferencing
Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency
Due to the COVID-19 Pandemic (“Resolution”) attached here as Attachment 1.
Discussion: AB 361, codified in part in Government Code § 54953, allows a local agency legislative body to
hold a public meeting utilizing teleconferencing without giving public access to a teleconference location but
allowing public comment virtually if the Governor has proclaimed a State of Emergency and any of the
following circumstances also apply:
1. State or local officials have imposed or recommended measures to promote social distancing.
2. The meeting is being held for the purposes of determining, by majority vote, whether as a result of the
emergency, meeting in person would present imminent risks to the health or safety of attendees.
3. The legislative body has determined that as a result of the emergency, meeting in person would present
imminent risks to the health or safety of attendees.
As amended by AB 361, Government Code § 54953(e)(3) requires cities that are conducting public meetings
via teleconferencing during a declared State of Emergency to make findings, within 30 days of the first virtual
meeting after AB361 going into effect, and every 30 days thereafter, that the legislative body has reconsidered
the circumstances of the state of emergency and either 1) the emergency continues to impact the ability to
meet safely in person, and/or 2) State or local officials continue to impose or recommend social distancing.
Council adopted these findings at their June 15, 2022 meeting. The Council must now adopt, via this
Resolution (Attachment 1), the findings that confirm the circumstances of the state of emergency and justify
holding public meetings of the Council and all subordinate commissions, boards, and committees utilizing
teleconferencing and allowing public comment virtually, pursuant to Government Code § 54953(e)(3).
Given recent modifications to the health order, Staff is currently utilizing and fine-tuning a hybrid meeting
option that allows for in-person and remote participation in an effort to accommodate all needs and choices.
Staff will be working with the Mayor to coordinate continued implementation.
Recommended Action: Adopt a Resolution of the City Council Reconsidering the Circumstances of the State
of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission
Meetings during a Proclaimed State of Emergency Due to the COVID-19 Pandemic.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Clerk
Page 86 of 476
1
RESOLUT ION NO. 2022-XX
RESOLUT ION OF THE CIT Y COUNCIL OF THE CITY OF UKIAH IMPLEMENTING
TELECONFERENCING REQUIREMENTS FOR CITY COUNCIL AND BOARD AND
COMMISSION MEETINGS DURING A PROCLAIMED STATE OF EMERGENCY DUE TO THE
COVID-19 PANDEMIC
WHEREAS:
1. The City of Ukiah is committed to preserving and nurturing public access and participation in
meetings of the City Council and its Boards and Commissions; and
2. All meetings of City’s legislative bodies are open and public, as required by the Ralph M.
Brown Act, so that any member of the public may attend, participate, and watch the City’s
legislative bodies conduct their business;
3. The Brown Act allows for legislative bodies to hold meetings by teleconference, but imposes
specific requirements for doing so ; and
4. On March 17, 2020, in order to address the need for public meetings during the present public
health emergency, i.e. the COVID-19 Pandemic, Governor Newsom issued Executive Order
No. N-29-20, suspending the Act’s teleconferencing requirements; and
5. On June 11, 2021, Governor Newsom issued Executive Order No. N -8-21, continuing the
suspension of the Brown Act’s teleconferencing requirements through September 30, 2021 ;
and
6. The State Legislature amended the Brown Act through Assembly Bill No. 361 (AB 361) on
September 16, 2021; and
7. AB 361, codified in part at Government Code section 54953(e), makes provisions for remote
teleconferencing participation in meetings by members of a legislative body, without
compliance with the requirements of Government Code section 54953(b)(3), subject to the
existence of certain conditions; and
8. Such conditions now exist in the City, specifically, the Governor has proclaimed a state of
emergency exists for the state of California due to the conditions caused by the COVID -19
pandemic and the impact on the health and safety of its residents ; and
9. The Omicron variant is highly transmissible in indoor spaces, the California Department of
Public Health is currently investigating how long vaccine protection lasts, and the Center fo r
Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh
air from the outdoors;
10. Current County health orders impose or measures to promote social distancing due to health
and safety concerns; and
Page 87 of 476
2
11. In accordance with Assembly Bill 361, the City Council does hereby find that as a result of the
emergency, meeting in person would present imminent risks to the health or safety of
attendees and the Council desires to authorize continued remote teleconferenced meetings of
its legislative bodies; and
12. As a consequence of the local emergency, the City Council does hereby find that the
legislative bodies of the City shall conduct their meetings without compliance with Government
Code § 54953(b)(3), as authorized by § 54953(e), and that such legislative bodies shall
comply with the requirements to provide the public with access to the meetings as prescribed
in § 54953(e)(2); and
13. The City has taken measures to conduct public meetings via virtual tools that allow members
of its legislative bodies and members of the public to join and participate in meetings remotely
and provide public testimony in the virtual environment and via teleconference.
NOW, THEREFORE, the City Council for the City of Ukiah hereby finds, determines, declares,
orders, and resolves as follows:
1. That the foregoing recitals are true and correct and inco rporates them by this reference; and
2. The Governor of the State of California issued a Proclamation of State of Emergency, which
remains in effect; and
3. County of Mendocino officials have imposed or recommended measures to promote social
distancing; and
4. Meeting in person would present imminent risk to the health or safety of attendees; and
5. The City Council of the City of Ukiah has reconsidered the circumstances of the State of
Emergency, and finds that:
a. The factors triggering the State of Emergency continue to directly impact the ability of
the members of the legislative bodies of the City of Ukiah, their staff, and members
of the public to meet safely in person; and
b. State and County officials continue to impose or recommend measures to promote
social distancing.
6. The City Manager or his designee and the legislative bodies of the City of Ukiah are
authorized to take all steps an d perform all actions necessary to execute and implement this
Resolution in compliance with Government Code § 54953; and
7. This Resolution shall take effect immediately upon its adoption and shall be effective until the
earlier of (i) August 19th, 2022, or (ii) such time the City Council adopts a subsequent
resolution in accordance with Government Code section 54953(e)(3) to extend the time during
which the legislative bodies of the City may continue to teleconference without compliance
with paragraph (3) of subdivision (b) of § 54953(b)(3).
PASSED AND ADOPTED this 20th day of Ju ly, 2022, by the following roll call vote:
Page 88 of 476
3
AYES:
NOES:
ABSENT:
ABSTAIN:
Jim O. Brown, Mayor
ATTEST:
Kristine Lawler, City Clerk
Page 89 of 476
Page 1 of 2
Agenda Item No: 7.d.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1792
AGENDA SUMMARY REPORT
SUBJECT: Designation of Voting Delegates and Alternates for the League of California Cities Annual
Conference – September 7-9, 2022.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Consent Calendar
ATTACHMENTS:
1. League Correspondence
2. Voting Procedures
3. Voting Delegate Form
Summary: Council is to designate a voting delegate and alternate(s) for the 2022 League of California Cities
Annual Conference, and authorize the City Clerk to submit the Voting Delegate/Alternate Form on their behalf.
Background: The League of California Cities 2022 Annual Conference is scheduled for September 7-9, 2022,
(Attachment 1), in Long Beach. On Friday, September 9th, the League will hold its Annual Business meeting
where membership considers and takes action on resolutions that establish League policy. The League is
requesting the City Council designate a voting delegate and, if desired, up to two voting delegate alternates to
participate in this meeting (Attachment 2). Councilmember Rodin is currently assigned to the League as the
City Representative and plans to attend the conference.
Discussion: Staff is recommending that Council designate Councilmember Rodin as the Voting Delegate and
Sage Sangiacomo, City Manager and Shannon Riley, Deputy City Manager as the Alternate(s) for the 2022
League Annual Conference; and authorize the City Clerk to submit the Voting Delegate/Alternate Form
(Attachment 3) on their behalf.
Recommended Action: Designate Councilmember Rodin as the Voting Delegate, and Sage Sangiacomo,
City Manager and Shannon Riley, Deputy City Manager as the Alternate(s) to represent the City of Ukiah for
the 2022 League Annual Conference; and authorize the City Clerk to submit the Voting Delegate/Alternate
Form on their behalf.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 90 of 476
Page 2 of 2
Page 91 of 476
ATTACHMENT 1
Page 92 of 476
Page 93 of 476
ATTACHMENT 2
Page 94 of 476
ATTACHMENT 3
Page 95 of 476
Page 1 of 1
Agenda Item No: 7.e.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1793
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution Approving Records Destruction for the Finance
Department.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. Proposed Resolution with Exhibit A
Summary: The Finance department, along with the City Attorney and City Clerk, have reviewed records that
have been identified as being ready for destruction. Council is being asked to approve their destruction.
Background: City of Ukiah's Records Retention Guidelines was constructed based on the State of California's
recommended retention schedule and various government regulations, as well as recommendations from the
City's departments. The Finance department, along with the City Attorney and City Clerk, have reviewed the
Transfer Notices for 107 boxes that are due for destruction per the Guidelines, and have approved them for
shredding.
Discussion: The estimated cost for shredding the 107 boxes is $545. The City Clerk budget includes funds
for annual records destruction and no budget amendment is necessary at this time.
Staff recommends that Council adopt the resolution (Attachment 1), authorizing the destruction of 101 boxes
of outdated documents, listed in full and attached as Exhibit A to the resolution.
Recommended Action: Adopt resolution authorizing the destruction of outdated documents for the Finance
department.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: $1,000
PROPOSED BUDGET AMOUNT: $545
FINANCING SOURCE: 20012500.52100 - City Clerk Contracted Services
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Dan Buffalo, Finance Director
Page 96 of 476
ATTACHMENT 1
RESOLUTION NO. 2022-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE
DESTRUCTION OF CERTAIN RECORDS
WHEREAS, the Finance department, along with the City Attorney and City Clerk have reviewed and
approved the list of records that are attached as Exhibit A, and determined that said records are no
longer necessary and may at this time be destroyed.
NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council hereby approves the
destruction of certain records, contained in Exhibit A of this Resolution, and authorizes the City Clerk
to destroy the records.
PASSED AND ADOPTED this 20th day of July, 2022, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________
Jim O. Brown, Mayor
ATTEST:
______________________________
Kristine Lawler, City Clerk
Page 97 of 476
CONTAINER SHELF LOCATION BOX # Date Rec'd Central
File #
RECORD TITLE RECORD DATES RETAIN
UNTIL
USER/SENDER DEPARTMENT COMMENT
1 b 59 00360 1/13/2020 719.13 Statistics Reports 06/30/02-12/31/16 2022 Lori Martin Finance
1 b 77 2057 Confidential Payroll Feature Distribution 5/97 - 8/97 2022 Thomas Finance
1 d 129 180 8/9/2019 716.01 Bids, RFQs, RFPs - Successful 1/1/09-12/31/15 2021 Seth Strader Finance
1 g 276
00146 4/29/2018 Utility Receipt Stubs 8/2016-9/2016 2022 Nancy Cooley Finance was box 4767
1 g 277 4711 5/18/2018 Utility Receipt Stubs 8/2015-9/2015 2021 Nancy Cooley Finance
1 g 278 376 1/13/2020 704.07 Cash Receipts Edit List 11/01/18-12/31/18 2021 Kathy Norris Finance
1 g 279 4713 6/8/2018 704.09 Cash Receipt Stubs 1/1/17-1/31/17 2021 Lori Martin Finance
1 g 281 00115 4/29/2018 Utility Receipt Stubs 7/2016-8/2016 2022 Nancy Cooley Finance was box 4768
1 g 285 00116 4/29/2018 Utility Receipt Stubs 6/2016-7/2016 2022 Nancy Cooley Finance was box 4769
1 g 286 00117 5/18/2018 Utility Receipt Stubs 2/2016-3/2016 2022 Nancy Cooley Finance was box 4770
1 g 291 118 5/18/2018 Utility Receipt Stubs 5/2015-6/2015 2021 Nancy Cooley Finance was box 4771
1 g 293 00377 1/13/2020 704.07 Cash Receipts Edit List 01/01/19-02/28/19 2022 Kathy Norris Finance
1 h 299 4714 6/8/2018 Utility Receipt Stubs 12/27/16-2/2/17 2021 Lori Martin Finance
1 h 312 00040 11/29/2018 Financial Statements 6/30/14-2017 2022 Kathy Norris Finance was box 4805
1 h 313 00379 1/13/2020 704.07 Cash Receipts Edit List 03/01/19-04/30/19 2022 Kathy Norris Finance
1 h 314 380 1/13/2020 704.07 Cash Receipts Edit List 07/01/18-08/30/18 2021 Kathy Norris Finance
1 h 320 381 1/13/2020 704.07 Cash Receipts Edit List 09/01/18-10/30/18 2021 Kathy Norris Finance
1 h 324 00386 1/13/2020 704.07 Cash Receipts Edit List 12/01/18-06/30/19 2022 Kathy Norris Finance
1 h 328 4720 4/29/2018 Billing Records 5/2017-6/2017 2021 Nancy Cooley Finance
1 h 329 00389 1/13/2020 704.07 Cash Receipts Edit List 07/01/19-11/30/19 2022 Kathy Norris Finance
1 i 377 4723 5/1/2018 Billing Records 7/14-12/15 2021 Nancy Cooley Finance
2 j 407 4727 6/8/2018 Utility Receipt Stubs 1/1/17-1/31/17 2021 Lori Martin Finance
2 j 410 4729 5/4/2018 Billing Records 8/2015-10/2015 2021 Nancy Cooley Finance
2k437 4732 5/1/2018 Billing Records 8/2016-10/2016 2022 Nancy Cooley Finance
2l468 4735 5/11/2018 704.09 Cash Receipt Stubs 3/2016-11/2016 2022 Nancy Cooley Finance UVSD
2l470 4736 5/11/2018 704.09 Cash Receipt Stubs 7/2015-3/2016 2022 Nancy Cooley Finance UVSD
2l471 4737 4/29/2018 Billing Records 1/2016-2/2016 2022 Nancy Cooley Finance
2l483 1914 Feature Distribution Reports 8/97 - 11/97 2022 Thomas Finance
2 m 524 4738 5/5/2018 Billing Records 10/2015-11/2015 2021 Nancy Cooley Finance
2n554 00397 1/13/2020 704.09 Cash Receipt Stubs 07/03/17-07/31/17 2022 Kathy Norris Finance
2 n 562 147 11/27/2018 Financial Statements 1/1/84-12/31/96 2021 Kathy Norris Finance was location 476, box 4830
2n572 00323 1/13/2020 719.04 Applications 01/01/90-12/31/18 2022 Lori Martin Finance
2 n 576 324 1/13/2020 719.04 Applications 01/01/86-12/31/18 2021 Lori Martin Finance
2 n 587 209 11/19/2018 703.01 Accounts Payable/Warrants Paid 7/1/14-6/30/15 2021 Candice RasmasonFinance
2o600 1919 Confidential Payroll Records 5/96 - 11/97 2022 Thomas Finance
2o606 00403 1/13/2020 704.09 Cash Receipt Stubs 06/19/17-12/15/17 2022 Kathy Norris Finance
2o612 00477 719.16 Utility Cash Post 12/1/17-01/30/18 2022 Lori Martin Finance
2o624 4740 5/18/2018 Utility Receipt Stubs 11/2015-12/2015 2022 Nancy Cooley Finance
2 p 636 1856 Confidential Payroll Records 5/96 - 8/96 2021 Thomas Finance
2 p 642 1862 Confidential Payroll Records 12/95 - 5/96 2021 Thomas Finance
2p643 1863 Payroll Records 12/96 - 5/97 2022 Thomas Finance
2 p 644 1864 Payroll Records 8/96 - 12/96 2021 Thomas Finance
2 p 646 222 713.02 Billing/Customer Receipts 09/07/17-09/04/18 2021 Karen Brazil Finance
2p647 00425 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance L-M
FINANCE RECORDS DESTRUCTION - 4/22/22
1
EXHIBIT A
Page 98 of 476
2p654 1874 Confidential Payroll Records 11/96 - 5/97 2022 Thomas Finance
2 p 656 1876 Confidential Payroll Records 6/95 - 5/96 2021 Thomas Finance
2 p 660 4745 5/4/2018 Billing Records 10/2015-12/2015 2021 Nancy Cooley Finance
2p
662 00131 5/1/2018 Billing Records 4/2016-7/2016 2022 Nancy Cooley Finance
AP Paid Documents - (office copy of check
and back-up documents - Invoices) (RED -
SAF); was box 4746
2q682 00407 1/13/2020 704.14 Misc. Billings 07/01/18-02/28/19 2022 Kathy Norris Finance
2q683 00412 1/13/2020 704.14 Misc. Billings 03/01/19-06/30/19 2022 Kathy Norris Finance
2q690 00419 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance 101-AT&T
2q698 00420 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance AT&T-BZ
2r716 00421 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance C
2 r 725 4753 4/29/2018 Billing Records 3/2017-4/2017 2021 Nancy Cooley Finance
2r726 00422 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance D-E
2r743 2013 Confidential Payroll Records 56/97 - 12/97 2022 Thomas Finance
2r755 00479 719.14 Utility Receipt Stubs/Payment Coupons 07/12/17-08/23/17 2022 Lori Martin Finance
3 s 776 4115 4/5/2012 Bound Copies - Financial Statements FY 2007 - 2009 2021 Leigh Halvorsen Finance
3 s 788 476 719.16 Utility Cash Post 07/01/17-12/31/17 2021 Lori Martin Finance
3t804 2280 Bank Account Statements 12/86 - 6/94 2022 None specified Finance
3 u 860 4498 10/27/2015 Cash Reciept Postings 4/2015 - 6/2015 2021 Jan Newell Finance Cash Postings April 2015 - June 2015
3 v 886 384 1/13/2020 704.07 Cash Receipts Edit List 06/01/18-11/30/18 2021 Kathy Norris Finance
3 v 891 50 12/19/2018 Miscellaneous Billings 07/01/17-02/28/18 2021 Kathy Norris Finance
3 v 894 51 12/19/2018 Miscellaneous Billings 03/01/18-06/30/18 2021 Kathy Norris Finance
3v895 00052 3/18/2019 Journals: Vouchers 11/1/16-3/31/17 2022 Kathy Norris Finance
3w927 00054 2/14/2019 Cash Receipts Edit List 7/1/17-8/30/17 2022 Kathy Norris Finance
3w929 00055 3/18/2019 Journals: Vouchers 4/1/17-6/30/17 2022 Kathy Norris Finance
3w946 00378 1/13/2020 704.07 Cash Receipts Edit List 05/01/19-06/30/19 2022 Kathy Norris Finance
3 w 958 4510 10/27/2015 General Billing - Cash Postings 2/2015 - 3/2015 2021 Jan Newell Finance General Billing - Cash Postings
3w959 00058 2/14/2019 Cash Receipts Edit List 9/1/17-10/31/17 2022 Kathy Norris Finance
3w960 00059 2/14/2019 Cash Receipts Edit List 11/1/17-12/31/17 2022 Kathy Norris Finance
3 w 961 383 1/13/2020 704.07 Cash Receipts Edit List 12/01/18-05/30/18 2021 Kathy Norris Finance
3 w 964 4518 10/27/2015 Business License - Payment Allocation
Register
5/2011 - 1/2014 2021 Jan Newell Finance Business License Payment Alocation
Register
3x971 00087 5/2/2019 Taxes, Receivable 1/1/09-12/31/18 2022 Kathy Norris Finance
3x1003 2479 Confidential Payroll Records 1/00 - 12/02 2022 Stocke Finance
3 x 1007 4190 4/5/2012 Financial Statements 4/1/06-3/31/10 2021 Leigh Halvorsen Finance Tayman Park Golf Course Monthly Financials
3x1008 00349 1/13/2020 719.09 Past Due Report 01/01/13-12/31/18 2022 Lori Martin Finance
3 y 1019 4525 10/27/2015 704.09 Cash Receipt Stubs 4/2014 - 6/2015 2021 Jan Newell Finance Tyler Cashiering Payment Stubs / Work
Packets
3y1042 00079 5/2/2019 Taxes, Receivable 1/1/09-12/31/18 2022 Kathy Norris Finance label leaving off last number 37
3y1048 00423 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance F-G
3y1049 00424 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance H-K
3y1050 00426 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance N-O
3 z 1051 4670 2/17/2017 704.09 Cash Receipt Stubs 11/2015 - 4/2016 2021 Kathy Norris Finance Tyler Daily
FINANCE RECORDS DESTRUCTION - 4/22/22
2
Page 99 of 476
3z1052 00427 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance P
3z1054 00428 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance Q-R
3z1056 00429 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance S
3z1058 00430 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance T-US BANK
3z1060 00431 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance US BLUE-Z
3 z 1083 4526 10/27/2015 704.09 Cash Receipt Stubs 11/2014 - 4/2015 2021 Jan Newell Finance Tyler Cashiering Payment Stubs / Work
Packets
3z1085 00458 719.06 Billing Records/Edits 01/01/15-12/31/19 2022 Lori Martin Finance
3aa1094 00247 9/26/2019 719.04 Applications 01/01/17-12/31/17 2022 Karen Brazil Finance A-Z
3aa1095 00248 9/26/2019 719.04 Applications 01/01/16-12/31/16 2022 Karen Brazil Finance A-Z
4 bb 1156 00541 4/23/2021 703.03 Report of Disbursements 7/1/16-6/30/17 2022 Lora Smith Finance
4 bb 1157 00542 4/23/2021 703.03 Report of Disbursements 7/1/15-10/30/15 2020 Lora Smith Finance
4 bb 1158 00543 4/23/2021 703.03 Report of Disbursements 11/1/15-6/30/16 2021 Lora Smith Finance
4 bb 1165 00550 4/27/2021 701.01 General Subject Files - Finance 1/1/64-12/31/01 2011 Kristine Lawler Finance Old folders from vault; finance director
determined these are ready for destruction
4 cc 1200 00455 1/13/2020 701.06 Budget Adjustments, Journal Entries 07/01/15-06/30/19 2022 Daphine Harris Finance
4 cc 1202 00578 719.09 Past Due Reports 10/1/98-09/30/09 2012 Finance
4 cc 1204 00580 6/15/2021 719.17 UVSD/Billing 1/1/18-3/30/19 2022 Lori Martin Finance
4 dd 1215 00588 6/15/2021 719.18 UVSD/Collection and Cash Post 9/1/18-6/30/19 2022 Lori Martin Finance
4 dd 1224 00586 6/15/2021 719.18 UVSD/Collection and Cash Post 8/1/15-8/31/17 2020 Lori Martin Finance
4 dd 1227 00630 6/3/2021 719.06 Billing-Records/Edits 11/19/19-12/31/19 2022 Lori Martin Finance 21-41
4 dd 1242 00619 6/15/2021 719.06 Billing-Records/Edits 8/3/18-9/4/18 2022 Lori Martin Finance 1-41/71; 1-10; 31-41/71
4 ee 1243 00620 6/15/2021 719.06 Billing-Records/Edits 2/5/19-3/12/19 2022 Lori Martin Finance 1-41/71; 1-20
4 ee 1248 00625 6/15/2021 719.09 Past Due Reports 7/1/18-12/31/19 2022 Lori Martin Finance
4 ee 1251 00628 6/15/2021 719.04 Applications 1/1/12-12/31/19 2022 Lori Martin Finance 2012-16 A-Q; 2017 A-W; 2018 A-Z; 2019 A-
GA
4 ee 1252 00629 6/15/2021 719.04 Applications 1/1/19-12/31/19 2022 Lori Martin Finance 2019 GAM - Z
FINANCE RECORDS DESTRUCTION - 4/22/22
3
Page 100 of 476
Page 101 of 476
Page 102 of 476
Page 103 of 476
Page 104 of 476
Page 105 of 476
Page 106 of 476
Page 107 of 476
Page 108 of 476
Page 109 of 476
Page 110 of 476
Page 111 of 476
Page 112 of 476
Page 113 of 476
Page 114 of 476
Page 115 of 476
Page 116 of 476
Page 117 of 476
Page 118 of 476
Page 119 of 476
Page 120 of 476
Page 121 of 476
Page 122 of 476
Page 123 of 476
Page 124 of 476
Page 125 of 476
Page 126 of 476
Page 127 of 476
Page 128 of 476
Page 129 of 476
Page 130 of 476
Page 131 of 476
Page 132 of 476
Page 133 of 476
Page 134 of 476
Page 135 of 476
Page 136 of 476
Page 137 of 476
Page 138 of 476
Page 139 of 476
Page 140 of 476
Page 141 of 476
Page 142 of 476
Page 143 of 476
Page 144 of 476
Page 145 of 476
Page 146 of 476
Page 147 of 476
Page 148 of 476
Page 149 of 476
Page 150 of 476
Page 151 of 476
Page 152 of 476
Page 153 of 476
Page 154 of 476
Page 155 of 476
Page 156 of 476
Page 157 of 476
Page 158 of 476
Page 159 of 476
Page 160 of 476
Page 161 of 476
Page 162 of 476
Page 163 of 476
Page 164 of 476
Page 165 of 476
Page 166 of 476
Page 167 of 476
Page 168 of 476
Page 169 of 476
Page 170 of 476
Page 171 of 476
Page 172 of 476
Page 173 of 476
Page 174 of 476
Page 175 of 476
Page 176 of 476
Page 177 of 476
Page 178 of 476
Page 179 of 476
Page 180 of 476
Page 181 of 476
Page 182 of 476
Page 183 of 476
Page 184 of 476
Page 185 of 476
Page 186 of 476
Page 187 of 476
Page 188 of 476
Page 189 of 476
Page 190 of 476
Page 191 of 476
Page 192 of 476
Page 193 of 476
Page 194 of 476
Page 195 of 476
Page 196 of 476
Page 197 of 476
Page 198 of 476
Page 199 of 476
Page 200 of 476
Page 201 of 476
Page 202 of 476
Page 203 of 476
Page 204 of 476
Page 205 of 476
Page 206 of 476
Page 1 of 2
Agenda Item No: 7.f.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1799
AGENDA SUMMARY REPORT
SUBJECT: Possible Adoption of an Ordinance of the City Council of the City of Ukiah Repealing Articles 1A
and 2 in Division 1, Chapter 4 of the Ukiah City Code to Remove References to Obsolete Boards and
Commissions.
DEPARTMENT: City Attorney PREPARED BY: Darcy Vaughn, Assistant City Attorney
PRESENTER: Darcy Vaughn, Assistant City Attorney
ATTACHMENTS:
1. Obsolete Boards and Commissions Ordinance intro
Summary: Council will consider adopting the Ordinance of the City Council of the City of Ukiah repealing
Articles 1A and 2 in Division 1, Chapter 4 of the Ukiah City Code to remove references to obsolete boards and
commissions.
Background: Council recently adopted an ordinance creating the Public Spaces Commission and repealing
the provisions in Division 1, Chapter 4 of the City Code establishing the Paths, Creeks, and Open Space
Commission and the Parks, Recreation, and Golf Commission. In addition, the Council also established the
Diversity and Equity Committee. During the course of drafting these ordinances, it was brought to the attention
of Staff that a number of boards and commissions established and regulated by articles in Division 1, Chapter
4 were now obsolete, had not met for a number of years, and were not likely to reconvene. As a result, Staff
recommends that Council introduce and adopt a clean-up ordinance to remove these references to obsolete
boards and commissions.
Discussion: The Ordinance, attached here as Attachment 1, will repeal Division 1, Chapter 4, Article 1A of
the Ukiah City Code, which establishes and sets procedures and requirements for the Cultural Arts Advisory
Board. This Board no longer meets and Staff does not foresee any possibility that this Board will reconvene.
The Ordinance will repeal Division 1, Chapter 4, Article 2 of the Ukiah City Code, which establishes and sets
procedures and requirements for the Industrial Development Commission. This Commission no longer meets and
Staff does not foresee any possibility that this Commission will reconvene.
In order to remove provisions in the City Code regarding obsolete boards and commissions, Staff recommends that
the Council introduce by title only the Ordinance of the City Council of the City of Ukiah Repealing Articles 1A and 2
in Division 1, Chapter 4 of the Ukiah City Code to Remove References to Obsolete Boards and Commissions.
This ordinance was introduced by title only on June 15, 2022. The current version of the Ordinance reflects a
wide array of community, City staff, and Council input. The Ordinance is now ready for consideration for
adoption and would go into effect thirty (30) days after adoption.
Recommended Action: Adopt the Ordinance of the City Council of the City of Ukiah repealing Articles 1A and
2 in Division 1, Chapter 4 of the Ukiah City Code to remove references to obsolete boards and commissions.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
Page 207 of 476
Page 2 of 2
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Kristine Lawler, City Clerk; Shannon Riley, Deputy City Manager
Page 208 of 476
Page 1 of 2
ORDINANCE NO.X
ORDINANCE OF THE CIT Y COUNCIL OF THE CITY OF UKIAH REPEALING ARTICLES 1A AND
2 IN DIVISION 1, CHAPTER 4 OF THE UKIAH CITY CODE TO REMOVE REFERENCES TO
OBSOLETE BOARDS AND COMMISSIONS.
The City Council of the City of Ukiah hereby ordains as follows
SECTION ONE.
Article 1A in Division 1, Chapter 4 of the Ukiah City Code establishing the Cultural Arts Advisory
Board is hereby repealed.
SECTION TWO.
Article 2 in Division 1, Chapter 4 of the Ukiah City Code establishing the Industrial Development
Commission is hereby repealed.
SECTION THREE.
1. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published
once in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of
the Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its adoption
and again within fifteen (15) days after its adoption.
2. Effective Date: The ordinance shall become ef fective thirty (30) days after its adoption.
3. Severability: If any section, subsection, subdivision, paragraph, sentence, clause or phrase
of this Ordinance, or its application to any person or circumstance, is for any reason held to be
invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or
enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses
or phrases of this Ordinance, or its application to any other person or circu mstance. The City
Council of the City of Ukiah hereby declares that it would have adopted each section, subsection,
subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or
more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof
be declared invalid or unenforceable.
Introduced by title only on June 15, 2022, by the following roll call vote:
AYES: Councilmembers Dueñas, Orozco, Rodin, and Mayor Brown
NOES:
ABSENT: Councilmember Crane
ABSTAIN:
Adopted on July __, 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
Page 209 of 476
Page 2 of 2
ABSTAIN:
Jim O. Brown, Mayor
ATTEST:
Kristine Lawler, CMC/City Clerk
Page 210 of 476
Page 1 of 2
Agenda Item No: 7.g.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1803
AGENDA SUMMARY REPORT
SUBJECT: Council to Receive and File Adopted 2022-23 Fiscal Year City of Ukiah Budget Document.
DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director
PRESENTER: Consent Calendar
ATTACHMENTS:
None
Summary: Council to receive and file the adopted 2022-23 Fiscal Year City of Ukiah budget document.
Background: A budget for local government is meant to be a dynamic, malleable, and useful tool for decision-
makers and the community. It conveys a number of different messages to the community served, including
how available resources will be allocated. The budget is encapsulated in a single document to deliver that
message. The City’s Management Team recognizes and appreciates the City Council’s support for a well-
developed and clear budget document. The presented budget document represents a continued improvement
in content, form, and presentation and is a continuation of the framework developed last year to meet the
highest professional standards of budgeting.
The Council received Departmental Presentations at special meetings on June 1 and June 2, 2022. Council
approved and adopted the City's budget for the 2022-23 fiscal year and Gann Limit through resolution at the
June 15, 2022 meeting.
The budget document presents information and data at the fund level, a departmental/division summary level,
and a department/division detail expenditure/revenue line level. The detail is delivered through OpenGov.
From there, any reader of the budget can navigate and review any specific element of the budget.
Discussion: The entire budget document is presented through the OpenGov platform, a web-based platform
that allows for significant functionality when viewing and analyzing budgetary information. The best way to
access stories is by clicking this link and finding each subsequent link in the table of contents: 2022-23 Fiscal Year
Budget (html link):
https://stories.opengov.com/ukiahca/published/D1CYjww-IK
The landing page from the link is the cover of the budget document, including a table of contents at the bottom.
Each budget story can be accessed by clicking on its respective link in the table of contents. As the budget
document is further developed, links will be activated for any reader to examine.
The OpenGov platform is best viewed through the Google Chrome web browser. It is a free application and
can be found at the following link, complete with download and installation instructions:
https://www.google.com/chrome/
Recommended Action: Receive and File adopted 2022-23 Fiscal Year City of Ukiah Budget Document.
BUDGET AMENDMENT REQUIRED: N/A
Page 211 of 476
Page 2 of 2
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 212 of 476
Page 1 of 2
Agenda Item No: 7.h.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1804
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Approval of Minor Reorganization of Planning Division of Community
Development Department.
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director
PRESENTER: Consent Calendar
ATTACHMENTS:
1. Associate Planner Job Description (rev. 7-8-22)
2. Chief Planning Manager Job Description (7-11-22)
Summary: Council will consider approval of a minor reorganization of the Planning Division of the Community
Development Department.
Background: The Community Development Department is comprised of five Divisions- Planning, Building and
Code Enforcement, Housing, Grants Management, and Fire Prevention- with Staff as listed in the approved
FY 2022-23 budget of 10 (9.5 FTE). The Planning Division currently consists of two full-time Planning
Manager positions and one part-time Planning Manager. Although the Community Development Director
assists with current and long-range planning, the majority of planning work is completed by the planning team.
With the recent vacancy of one of the full-time Planning Managers, Staff has evaluated the effectiveness of the
structure of the Planning Division in meeting the expectations of customers and planning for the future. The
review has also incorporated the existing and anticipated priorities of the Planning Division and how best to
assign resources to meet those priorities.
Discussion: Based on this review, and with input from the City Manager and Human Resources/Risk
Management Director, the following is recommended:
1. Eliminate the vacant full-time Planning Manager position and replace with an Associate Planner position
(Attachment 1).
Approximately 50% of all the current planning work consists of the processing of minor discretionary permits
and ministerial application reviews. Although the Division is taking steps to streamline application review
requirements- and plans to pursue further streamlining efforts in the future- the review and processing of these
minor discretionary applications takes time. In other cities and counties, this work is typically processed by a
Planner I/II or Associate Planner position.
The Division also has a need for more routine long-range planning, such as for program implementation
related to the 2040 General Plan, State law mandates (SB 9, AB 68, AB 881, SB 13, etc.), annual reporting
(HCD Housing Element Annual Progress Report and Office of Planning and Research Annual Progress
Report), proposed annexations (Brush Street/Masonite area, Western Hills, etc.), and zoning code updates
(Downtown Zoning Code, Airport Overlay, etc.).
2. Reclassify the currently filled full-time Planning Manager position to a Chief Planning Manager position. The
Page 213 of 476
Page 2 of 2
annual salary for the Chief Planning Manager would be set to the same range as the Chief Building Official,
$108,927.12 - $132,401.52.
To supervise the Associate Planner position, as well as having a primary Planner responsible for Division
budget and workflow, Staff proposes reclassification of the one full-time Planning Manager position to a Chief
Planning Manager position (Attachment 2). The Chief Planning Manager would work with the Community
Development Director in facilitating the long-range planning vision for the City, including proactive styles of
new planning, research, and analysis. The Chief Planning Manager would also be responsible for monitoring
work flow, timelines, and delivery of services and creatively thinking through and suggesting solutions to
complicated planning issues.
3. Increase the number of hours of the currently filled part-time Planning Manager from up to 24 hours per
week to up to 32 hours per week.
Since December 2020, the current part-time Planning Manager has served as the City's principal CEQA
planner. During this time, the Division has experienced a substantial (approximately 150%) increase in CEQA-
related undertakings. This workload is expected to increase more in the coming years, as many of the action
items identified by the 2040 General Plan will require CEQA analysis. Services have been completed on
behalf of multiple City departments, as well as for current and long-range planning projects. The part-time
Planning Manager also regularly processes minor and major discretionary permit applications and serves as a
"go-to" planner for current and special planning projects when the Director and full-time Planning Managers
shift to more pressing long-range planning priorities. To continue to timely progress projects and applications
for the City, an increase in the part-time Planning Manager's hours to up to 32 hours per week is needed.
A budget amendment is not necessary for FY 2022-23, as the proposed minor restructuring is not expected to
result in a significant fiscal change to the Planning Division's budget.
For the reasons identified above, Staff recommends Council approve the minor Planning Division
reorganization.
Recommended Action: Approve reorganization of Planning Division of Community Development
Department.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: 10023100
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sheri Mannion, Human Resources/Risk Management Director
Page 214 of 476
300 SEMINARY AVENUE UKIAH, CA 95482-5400
Phone# (707) 463-6200 Fax # (707) 463-6204 Web Address: www.cityofukiah.com
JOB DESCRIPTION
ASSOCIATE PLANNER
(Exempt, Management Unit)
DEFINITION
Under general direction of the Chief Planning Manager, the Associate Planner performs a variety of diverse
professional planning assignments in support of the Community Development Department- including the
Divisions of Planning, Building and Safety, Housing, Grants Management, and Fire Prevention- and other
development related projects and issues. Responsibility areas can include advanced planning activities,
General Plan implementation activities, and project design, as well as more routine current planning projects.
EXAMPLES OF DUTIES:
These examples are intended only as illustrations of the various types of work performed. The examples of
work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title.
Respond to public inquiries in matters pertaining to planning, zoning, and related policies.
Process current planning applications, building permits, and evaluates plans and projects for code
compliance and design considerations.
Prepare planning reports and develop agenda material for Planning Commission, Zoning Administrator,
Design Review Board, and related Boards and Commissions as assigned; make oral presentations on
planning and related projects to various boards and commissions.
Conduct and/or review Initial Studies and prepare basic environmental documents pursuant to the
California Environmental Quality Act (CEQA).
Collect and record land use data and prepare base maps, zoning maps, charts, and graphs.
Coordinate with other City departments and other governmental agencies on planning issues and
projects.
May be required to serve in lead role related to current planning and on specialized and unique
planning and development projects or programs.
Performs related duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and practices of municipal and land use planning including building and site design.
Applicable Federal, State, and local planning laws and regulations, including CEQA.
Functions of other governmental agencies involved in the planning process, including those particular
to tax collection, water, sanitation, transportation, public safety, tribal affairs, economic development,
and air quality.
Modern office practices, procedures, equipment (computers), and techniques.
Ability to:
Work in a fast-paced and high activity team environment.
Provide outstanding and friendly customer service.
Establish and maintain cooperative and productive working relationships with the public and staff.
Effectively make presentations to large and small groups in both formal meetings and group discussion
environments.
Operate word processing and graphic computer programs.
Effectively communicate in both oral and written forms.
Take direction and work well with others.
React to change productively and handle other tasks as assigned.
Attachment 1
Page 215 of 476
300 SEMINARY AVENUE UKIAH, CA 95482-5400
Phone# (707) 463-6200 Fax # (707) 463-6204 Web Address: www.cityofukiah.com
Experience:
Two years professional planning experience, preferably in a public agency setting.
Education:
Education equivalent to a Bachelor's Degree, with major course work in Planning, Public Administration or a
closely related field. Graduate degree may substitute for one year of experience.
Necessary Special Requirement:
Possession of a Class C California Driver license.
S:\Human Resources\Human Resources\COU JOB DES Files\PLANNING\AssocPlanI_JobDes.doc
Page 216 of 476
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
JOB DESCRIPTION
CHIEF PLANNING MANAGER
(Exempt, Management Position)
DEFINITION
Under general direction of the Director of Community Development, the Chief Planning Manager
organizes, plans, coordinates and manages the activities of the Planning Division, including both
current and long-range planning. This position also manages the Division budget; directly supervises
junior professional planning staff; coordinates major planning and development projects; manages
and supervises land use and environmental planning activities; performs complex and difficult
administrative and technical planning; and performs other related duties as assigned.
DISTINGUISHING CHARACTERISTICS
The Chief Planning Manager is the most senior classification in the Planner series and is
differentiated from the Planning Manager classification in the supervisory and managerial authority
exercised, as well as responsibility to prepare the Division budget. The Chief Planning Manager works
with the Community Development Director in developing innovative ideas and the long-range planning
vision for the City, including proactive styles of new planning, research, and analysis. The Chief
Planning Manager is also responsible for monitoring work flow, timelines and delivery of services;
conducting planning research, analysis, and conflict resolution on projects of planning issues having a
high degree of complexity and public interest; and creatively thinking through and suggesting
solutions to complicated planning issues, including those of a regional nature. Assignments may be
broad in scope and expected to be carried out with a significant degree of latitude and independence.
EXAMPLES OF DUTIES: These examples are intended only as illustrations of the various types of
work performed in positions allocated to this class. The examples of work performed are neither
restricted to nor all-encompassing of the duties to be performed under this job title.
Coordinates the work of consultants, City departments, citizen groups and others on planning
projects and programs.
Supervises subordinate professional planning staff, including planning and evaluating
performance; establishing performance requirements and personal development targets;
regularly monitoring performance and providing coaching for performance improvement.
Administers, reviews and proposes changes to zoning, subdivision and other pertinent
ordinances;
Prepares staff reports for Council, Commission and Committee agendas and attends meetings
Performs complex and difficult current and/or long-range planning work.
Prepares detailed work programs. Monitors, tracks, reports and is accountable for work flow
activities.
Initiates, analyzes, and interprets policies for the physical, social and economic development of
the City of Ukiah.
May provide conflict resolution in regards to community and regional issues having a high
degree of complexity and public interest.
Attachment 2
Page 217 of 476
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Performs assignments involving high level contact with public officials and civic leaders requiring
independent, responsible and mature judgment and discretion in the handling of sensitive and
confidential matters.
May assist with administration of state and federal grant programs as needed.
Identifies problems and recommends solutions.
Develops public informational and/or educational materials. Prepares staff reports and studies
on a variety of planning, and development issues and projects, including California
Environmental Quality Act (CEQA) study documents.
Utilizes a variety of computer software programs to prepare reports, maps, diagrams, graphs
and other material related to planning studies.
Prepares Director Determinations and other interpretative regulatory determinations on behalf of
the Community Development Director.
As assigned, may serve as acting Zoning Administrator.
As assigned, may serve as acting Community Development Director in the absence of the
Community Development Director.
Other duties as assigned.
Knowledge of:
Principles, practices and trends in one or more fields of planning, such as current, advance,
affordable housing, environmental, transportation, regional and/or sustainable development
planning.
Intensive practices and trends in urban planning and zoning policy development and analysis.
Laws, ordinances and regulations pertaining to municipal planning, zoning, subdivisions, open
spaces, housing, and environmental quality.
Legislative developments affecting regional and advanced planning including federal, state and
local laws and ordinances.
Economic analysis as applied to urban planning.
Sources of research, technical and professional publications, state and federal data and
commercial documents and organizations providing pertinent planning information.
Techniques and processes involved in zoning administration, principles, practices, and
development review; preparation and implementation of long-range and General Plans; and
principles and practices of municipal planning.
Principles of the California Environmental Quality Act (CEQA).
Permit requirements of regulatory agencies.
Comprehensive knowledge of land use and site planning.
Techniques for dealing effectively with a high-level of customer service with the public, vendors,
contractors, and City staff, in person and over the telephone.
Basic municipal budgeting principals.
Ability to:
Actively manage complex and/or controversial projects and complete within applicable time
limits.
Provide effective management in coordinating programs and projects.
Supervise, train, and evaluate assigned staff.
Delegate authority and schedule Division work program.
Page 218 of 476
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
Analyze, plan, coordinate, and direct various technical aspects of City planning.
Understand architectural plans and possess a basic knowledge of Building Division codes and
practices.
Maintain professionalism, courtesy and composure, including in difficult situations, and handle
disputes and complaints in a calm manner.
Conceive, organize, and execute assigned projects with innovation and independence.
Effectively relate to a variety of concerned groups in clarifying and resolving problems or conflicts
of a sensitive nature and a high degree of difficulty.
Think critically, prepare analytical analysis and conduct strategic planning.
Establish and maintain cooperative and productive working relationships with the public and
staff; work effectively in a team environment.
Communicate clearly and concisely, orally and in writing; understand and follow oral and written
instructions.
Effectively apply technical, social, and political skills to solve problems in a timely manner.
Work collaboratively with Community Development personnel and other Departments to assure
the provision of comprehensive and coordinated related services.
Minimum Qualifications:
Bachelor’s Degree in urban or regional planning, public administration, architecture, or a
related field*; and
Eight years of progressively responsible experience*; and
At least two of the eight years in a supervisory position.
*An equivalent combination of education and experience sufficient to successfully perform the essential
functions of the job as those listed above will also be considered.
Preferred Qualifications in addition to the Minimum Qualifications listed above:
At least two years of municipal planning experience; and
At least four years in a supervisory position; and
American Institute of Certified Planners (AICP) Certification.
Necessary Special Requirement:
Possession of a valid Class C California Driver License.
Page 219 of 476
Page 1 of 2
Agenda Item No: 7.i.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1814
AGENDA SUMMARY REPORT
SUBJECT: Report of the Acquisition of Professional Services Contract for the Plans and Specifications
Modifications for the Clara Avenue Reconstruction Project with Coastland Engineers Inc. in the Amount of
$15,420, and Approve Corresponding Budget Amendments.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:
1. Coastland - Clara Ave Project 2122257 - Proposal
Summary: Council will receive report of the acquisition of a professional services contract for the revisions to
the plans and specifications of the Clara Avenue Reconstruction project.
Background: Originally, plans and specifications for Clara Avenue were completed in 2020 and then further
revised to increase the chance the project would be CDBG (Community Development Block Grant) funded.
Once it was determined that CDBG funds were not going to be available any time soon and street conditions
were only getting worse, Staff shifted their projected construction schedule to begin work on Clara this
construction season. On June 29, 2022, Council approved the plans and specifications for Clara Avenue and
directed Staff to advertise for bids.
Discussion: During the approval to advertise for bids, it was determined that a few alterations to the existing
plans would be needed to further address the City’s Complete Streets guidelines and to address existing site
conditions.
Coastland Engineers Inc. developed the original plans and specifications in 2020 and were approached again
to coordinate with City Staff to make the revisions needed to the plans. See Attachment 1 for a copy of the
proposal for the revisions.
Revisions to the plans and specifications include the removal of the curving chicane curb line on the east end
of Clara, adjustments to the water main and jack/bore work under the railroad tracks, striping, and updates to
the construction estimate.
Council is asked to receive the report of the acquisition of a professional services contract for the plans and
specifications modifications for the Clara Avenue Reconstruction Project with Coastland Engineers Inc. in the
amount of $15,420, and approve the corresponding budget amendments.
Recommended Action: Receive report of the acquisition of a professional services contract for the plans and
specifications modifications for the Clara Avenue Reconstruction Project with Coastland Engineers Inc. in the
amount of $15,420, and approve corresponding budget amendments.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 25224220.80230.18184: $0
PROPOSED BUDGET AMOUNT: 25224220.80230.18184: $15,420
FINANCING SOURCE: Series 2022 Lease Revenue Bonds
Page 220 of 476
Page 2 of 2
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 1920231
COORDINATED WITH: Tim Eriksen, Director of Public Works and Andrew Stricklin, Associate Engineer
Page 221 of 476
Santa Rosa Auburn Pleasant Hill Fairfield
1400 Neotomas Avenue 11641 Blocker Drive, Ste. 170 3478 Buskirk Avenue, Ste. 1000 324 Campus Lane, Ste. A
Santa Rosa, CA 95405 Auburn, CA 95603 Pleasant Hill, CA 94523 Fairfield, CA 94534
Tel: 707.571.8005 Tel: 530.888.9929 Tel: 925.233.5333 Tel: 707.702.1961
www.coastlandcivil.com
June 28, 2022
Mr. Andrew Stricklin
Assistant Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Via email: astricklin@cityofukiah.com
Subject: Professional Engineering Services Relating to the Clara Avenue Project
Dear Andrew,
We are pleased to provide you with this proposal for the additional engineering design services
for the Clara Ave Project.
Project Background
The City is in the process of advertising the Clara Ave Improvement project for bidding and would
like to make some changes on the plans. It is intended to issue the plan changes as an addendum
on July 19th, 2022. We understand the items that need to be changed/revised are as follows:
1. Remove the curving chicane curb line on the south side of Clara near Orchard and the
associated chicane island. The City would like to transition from the FL at the SW ramp of
Orchard into the FL at the current tangent section approximately 300’ to the west. This
curbline realignment will require a relocation of two street lights, one of which has been
missing for years. The City would like us to show a probable location for the street light behind
the new curb with notations to reroute the wiring with direction from City Electric. Costs for
the street light relocations will likely need to be a lump sum item.
2. Jog the new water main north at the previous chicane location to be within the roadway
section, which will likely end up being at the edge of the new curb and gutter. We will provide
as much separation between the water and sewer mains while keeping the water main within
the roadway section. If the standard 10’ separation cannot be achieved, we will provide a
minimum of 5’ separation and use the higher pressure class pipe material (pressure class
235/DR18) which meets Division of Drinking Water requirements.
3. Replace the jack/bore work under the railroad tracks with continued trenching through that
location and removal of the R/R tie and rail to be stacked along the existing railroad onsite.
ATTACHMENT 1
Page 222 of 476
June 28, 2022
Andrew Stricklin, City of Ukiah
Design efforts for these changes/revisions include updated plan and profile plans, striping plans
and cross sections. We will also provide updated quantities for bidding as well as any updated
technical specifications and an engineer’s estimate of construction cost.
Based on the above understanding of the additional required services, we have prepared the
following scope of work and estimated fee for your consideration.
SCOPE OF SERVICES
Task 1 – Updated PS&E Documents
We will prepare updated stamped/signed plan and profile plan sheets, striping plans and cross
sections for changes outlined above. We will prepare an updated engineer’s estimate of costs as
well as an updated quantity list that can be used to update the bid proposal form. We will also
provide updated technical specification sections as required. We assume the City will prepare
the addendum document to be issued to Contractors and will incorporate the updated documents
(plan sheets, bid quantities list and updated technical specifications) provided by Coastland.
ESTIMATED COSTS
Based on our scope of work, we are proposing that the services associated with additional design
efforts be completed for a not-to-exceed amount of $15,420. The amount quoted is assuming
that all of the work for this project will fall under the scope of work as previously described. If
additional work is necessary that falls outside of this scope of work, we can either re-negotiate a
new scope of work or provide these services on a time and materials basis per our adopted
schedule of hourly rates.
Please let me know if you have any questions.
Sincerely,
COASTLAND
Heidi Utterback, PE
Principal / Engineering Design Manager
Attachment: Work Estimate
Page 223 of 476
June 28, 2022
Andrew Stricklin, City of Ukiah
Page 224 of 476
Page 1 of 2
Agenda Item No: 7.j.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1815
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Award of Bid to Granite Construction Company in the Amount of $1,511,529.90
for the State Street and Dora Street Rehabilitation Project, Specification No.21-04, and Approval of
Corresponding Budget Amendment.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:
1. 12e Council Action Report for 3-2-22 att 1
2. Bid Results - Spec 21-04 State Street and Dora Street Rehab Project att 2
3. Bid from Granite Construction Company - Spec 21-04 State and Dora Rehab Project att 3
4. 5049029 R1 Alloc to agency att 4
Summary: Council will consider awarding a contract to Granite Construction Company in the amount of
$1,511,529.90 for the State Street and Dora Street Rehabilitation Project, Specification No.19-01.
Background: The City Council approved the sale of lease revenue bonds to pay for street improvements and
the renovation of the City’s aged Corporation Yard during the meeting on February 2, 2022, and then
approved the plans and specifications (Attachment 1) for the State Street and Dora Street Rehabilitation Project
at the March 2, 2022, meeting and directed Staff to advertise for bids. Project plans were also reviewed by the
Complete Streets Ad Hoc Committee.
This project is meant to rehabilitate State Street and Dora Street from Beacon Way to Cherry Street and
Washington Ave., respectively. Improvements include a 2” overlay along the street, ADA (Americans with
Disabilities Act) and pedestrian improvements, and a continuous bike lane in both directions.
Discussion: The City received three construction bids for this project on July 13, 2022 (Attachment 2).
Granite Construction Company was the low bidder with a bid amount of $1,511,529.90. A copy of the bid is
provided in Attachment 3.
It is Staff’s recommendation to award the bid for Specification No. 21-04 for the State Street and Dora Street
Rehabilitation Project in the amount of $1,511,529.90 to Granite Construction Company. Staff included the
10% ($151,152.99) change order authority to the budget amendment request to cover any necessary change
orders during construction.
Engineering Staff applied for funding through the California Transportation Commission (CTC) Local
Partnership Program, which will reimburse $600,000.00 of the project’s total. See Attachment 4.
Recommended Action: Award of Bid to Granite Construction Company in the Amount of $1,511,529.90 for the
State Street and Dora Street Rehabilitation Project Specification No. 21-04, and approve corresponding
budget amendment.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 25224220.80230.18369:$0.00; 25200000.43209.18369: $0
Page 225 of 476
Page 2 of 2
PROPOSED BUDGET AMOUNT: 25224220.80230.18369:$1,662,683; 25200000.43209.18369: - $600,000
FINANCING SOURCE: Series 2022 Lease Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tim Eriksen, Director of Public Works, Andrew Stricklin, Associate Engineer and Mary
Horger, Financial Services Manager
Page 226 of 476
COUNCIL ACTION REPORT
See lower left corner for actions taken and/or Contract Nos.
ATTACHMENT 1
Page 227 of 476
Item #Item Code Item Description QTY Unit of Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total
1 TRAFFIC CONTROL 1 LS $21,750.00 $21,750.00 $48,000.00 $48,000.00 $119,012.95 $119,012.95
2 MOBILIZATION/DEMOBILIZATION 1 LS $27,500.00 $27,500.00 $75,200.00 $75,200.00 $90,000.00 $90,000.00
3 CONSTRUCTION STAKING 1 LS $10,514.00 $10,514.00 $7,880.00 $7,880.00 $11,000.00 $11,000.00
4 ASPHALT GRINDING 948 CY $57.00 $54,036.00 $65.00 $61,620.00 $65.00 $61,620.00
5 ASPHALT CONCRETE FIBER REINFORCED 4958 TON $165.00 $818,070.00 $165.00 $818,070.00 $200.00 $991,600.00
6 ROADWAY EXCAVATION 2269 CY $34.00 $77,146.00 $42.00 $95,298.00 $68.00 $154,292.00
7 CLASS 2 AGGREGATE BASE 1648 CY $64.00 $105,472.00 $70.00 $115,360.00 $103.00 $169,744.00
8 SOIL STABILIZATION FABRIC 4537 SY $3.00 $13,611.00 $4.00 $18,148.00 $3.00 $13,611.00
9 ADJUST MANHOLE TO GRADE 11 EA $2,593.00 $28,523.00 $1,800.00 $19,800.00 $2,000.00 $22,000.00
10 ADJUST EXISTING VALVE/SSCO TO GRADE 32 EA $1,304.00 $41,728.00 $1,000.00 $32,000.00 $1,000.00 $32,000.00
11 REFLECTIVE PAVEMENT MARKERS (BLUE)35 EA $40.00 $1,400.00 $40.00 $1,400.00 $15.00 $525.00
12 TRAFFIC SRIPE - DET 1 1455 LF $0.60 $873.00 $0.60 $873.00 $0.45 $654.75
13 TRAFFIC STRIPE - DET 8 3736 LF $0.60 $2,241.60 $0.60 $2,241.60 $0.45 $1,681.20
14 TRAFFIC STRIPE - DET 21 1840 LF $1.40 $2,576.00 $1.40 $2,576.00 $1.20 $2,208.00
15 TRAFFIC STRIPE - DET 27B 9631 LF $0.60 $5,778.60 $0.60 $5,778.60 $0.60 $5,778.60
16 TRAFFIC STRIPE - DET 32 3694 LF $2.00 $7,388.00 $2.00 $7,388.00 $2.40 $8,865.60
17 TRAFFIC STRIPE - DET 39 9578 LF $0.45 $4,310.10 $0.45 $4,310.10 $0.70 $6,704.60
18 TRAFFIC STRIPE - DET 39A 744 LF $0.40 $297.60 $0.40 $297.60 $0.70 $520.80
19 THERMO X-WALK & PAVEMENT MARKING 2785 SF $8.00 $22,280.00 $8.00 $22,280.00 $5.50 $15,317.50
20 REMOVE CONCRETE (CURB & GUTTER)810 LF $22.00 $17,820.00 $20.00 $16,200.00 $45.00 $36,450.00
21 REMOVE CONCRETE (SIDEWALK & FLATWORK)5647 SF $7.00 $39,529.00 $7.00 $39,529.00 $7.00 $39,529.00
22 MINOR CONCRETE (SIDEWALK)884 SF $14.00 $12,376.00 $20.00 $17,680.00 $30.00 $26,520.00
23 MINOR CONCRETE (CURB AND GUTTER)829 LF $52.00 $43,108.00 $50.00 $41,450.00 $131.00 $108,599.00
24 MINOR CONCRETE (6 INCH PLANTER CURB)131 LF $48.00 $6,288.00 $40.00 $5,240.00 $61.00 $7,991.00
25 MINOR CONCRETE (CURB RAMP)4762 SF $21.00 $100,002.00 $24.00 $114,288.00 $33.00 $157,146.00
26 INSTALL 3 INCH X 12 INCH GALVANIZED BOX DRAIN CHANNEL 56 LF $103.00 $5,768.00 $130.00 $7,280.00 $275.00 $15,400.00
27 INSTALL 12 INCH STORM DRAIN RCP (CLASS IV)120 LF $78.00 $9,360.00 $185.00 $22,200.00 $400.00 $48,000.00
28 REMOVE DRAINAGE INLET 1 EA $1,163.00 $1,163.00 $2,000.00 $2,000.00 $1,000.00 $1,000.00
29 DRAINAGE INLET 3 EA $4,207.00 $12,621.00 $3,500.00 $10,500.00 $5,000.00 $15,000.00
30 N/A INSTALL GREEN THERMOPLASTIC BIKE LANE MARKING 1500 SF $12.00 $18,000.00 $12.00 $18,000.00 $10.00 $15,000.00
$1,511,529.90 $1,632,887.9 $2,177,771.0
525 Jacoby Street
Ukiah, CA 95482 Santa Rosa, CA 95407 San Rafael, CA 94901
Spec 21-04 - State Street and Dora Street Rehabilitation Project
City of Ukiah
Bid Opening:2022-07-13 Granite Construction Company
Ghilotti Construction
Company, Inc.Ghilotti Bros., Inc.
Base Bid
1324 S State Street 246 Ghilotti Avenue
Pavement Recycling Systems
Specialized Pavement Marking
Striping
Anrak Corp.
Grind Asphalt
Pacific Northwest Oil
Tack Oil
Specialized Pavement Marking
Striping and Marking
Chrisp Co.
Striping Bid Items 11-19, 30
Total Bid Amount
Listed Subs
ATTACHMENT 2
Page 228 of 476
ATTACHMENT 3
Page 229 of 476
Page 230 of 476
Page 231 of 476
Page 232 of 476
Page 233 of 476
Page 234 of 476
Page 235 of 476
Page 236 of 476
Page 237 of 476
Page 238 of 476
Page 239 of 476
Page 240 of 476
Page 241 of 476
Page 242 of 476
Page 243 of 476
Page 244 of 476
Page 245 of 476
Page 246 of 476
Page 247 of 476
Page 248 of 476
Page 249 of 476
Page 250 of 476
Page 251 of 476
Page 252 of 476
Page 253 of 476
Page 254 of 476
Page 255 of 476
Page 256 of 476
Page 257 of 476
Page 258 of 476
Page 259 of 476
Page 260 of 476
Mr. Tim Eriksen
Director of Public Works / City Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482-5400
Dear Mr. Eriksen:
Your letter dated March 21, 2022 requested a fund allocation from the Local Partnership Program for the City of Ukiah
Construct asphalt overlay rehabilitation including curb ramps, bulb-outs and bike lanes. - In City of Ukiah, on State Street
from Beacon Lane to Freitas Avenue and on Dora Street from Beacon Lane to Washington Avenue. This project is
programmed in the Local Partnership Program, as amended.
The State hereby makes the following allocation on May 19, 2022, effective May 19, 2022.
At their May 19, 2022 meeting, the California Transportation Commission (CTC) allocated funding in the amount(s)
shown below.
STATE OF CALIFORNIA - CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TTY 711
June 7, 2022
01-MEN-0-UKI
LPPSB1L-5049(029)
Adv Id: 0122000106
01-4791PPNO:
Request No: 1
Allocation No. 2022-229 SB1-LPP FUND ALLOCATION
02
01
Senate District No.:
Assembly District
Amount
Programmed
Fiscal Year
Programmed
Amount Previously
Allocated
This
Request
Const $600,000 2022 $0 $600,000
Federal Funds
State Funds
$0
$600,000
Total
This allocation makes available $0 of federal funds* and $600,000 of State (or State-only) funds for a total of
$600,000.
* A separate request for authorization to proceed (E-76) is required prior to the start of reimbursable work for
projects receiving Federal funds.
The effective date of allocation serves as the authorization to proceed and establishes the date for the start of
reimbursable work for State-only funded projects.
$600,000$0$600,000
CTC SB1-LPP Ltr.
ATTACHMENT 4
Page 261 of 476
Mr. Tim Eriksen
June 7, 2022
Page 2
LPPSB1L-5049(029)
For This Allocation:
Funds allocated for project E & P are available for expenditure Not Applicable.
Funds allocated for project PS & E are available for expenditure Not Applicable.
Funds allocated for project RW are available for expenditure Not Applicable.
Funds allocated for construction -- Agency has 6 month(s) after the date of allocation to award a contract.
Your attention is directed to the Local Assistance Procedures Manual, Local Programs Procedures, and the current
CTC guidelines for detailed instructions and information.
This allocation is not a commitment on the part of the State to make reimbursements until an Administering Agency -
State Agreement (Master Agreement), if necessary, and a project specific program supplement are executed
between the Agency and the State.
The project's award information should be submitted to the District Local Assistance Engineer (DLAE) immediately
after award of the construction contract. A copy of the project's award package also needs to be included with the
submittal of the Administering Agency's first invoice to the Local Programs Accounting Branch. Please refer to Local
Programs Procedures LPP 01-06 for guidance regarding the contents of the project award package.
The Commission may grant a one-time extension to each of the deadlines specified above if it finds that an
unforeseen and extraordinary circumstance beyond the control of the responsible agency has occurred that justifies
the extension. Please refer to the Local Assistance website at https://dot.ca.gov/programs/local-assistance for
additional guidance.
After award of the contract, the Agency has up to 36 months to complete the construction or vehicle purchase
contract.
Sincerely,
FELICIA HASLEM , Chief
Division of Local Assistance
c: Mendocino COG
Attachment: CTC Vote Box
Office of Project Implementation - North
CTC SB1-LPP Ltr.
bc: LPA
Sharon Bertozzi - HQ LPP Program Manager
DLA AE Project Files
District - (01) DLAE - Suzanne Theiss
Page 262 of 476
CTC MEETING REVISED ESTIMATED TIMED AGENDA May 18-19, 2022
Office of CTC Liaison Page 30 of 43 As of: May 31, 2022 Division of Transportation Programming
Note: This document was prepared by the Department, following the California Transportation Commission meeting, and is a reflection of the Department's interpretation of actions taken by the Commission
STIP Allocations
Tab Item Description Ref# Presenter Status Type* Agency*
86 Request of $12,754,000 for two locally-
administered projects, on the State Highway
System.
Resolution FP-21-80
May 19, 2022 – Part 1 of 1 – 01:29:48
2.5c.(2) Kacey Ruggiero
James R. Anderson
Approved. A D
87 Request of $561,000 for six locally-administered
STIP and PPM projects, off the State Highway
System.
Resolution FP-21-81
May 19, 2022 – Part 1 of 1 – 01:30:28
2.5c.(3) Kacey Ruggiero
Dee Lam
Approved. A D
Advance - STIP Allocations
Tab Item Description Ref# Presenter Status Type* Agency*
88 Request of $664,000 for the locally-administered
STIP Laurel Mountain Road Rehabilitation and
Sidewalks project, off the State Highway System,
in Mono County, programmed in FY 2022-23.
(PPNO 2682)
Resolution FP-21-82
May 19, 2022 – Part 1 of 1 – 01:31:03
2.5c.(5)
/
2.5v.(4)
Kacey Ruggiero
Dee Lam
Approved. A D
Local Partnership Program (LPP) Allocations
Tab Item Description Ref# Presenter Status Type* Agency*
89 Request of $4,179,000 for three locally-
administered LPP-Formulaic projects, off the State
Highway System.
Resolution LPP-A-2122-21
May 19, 2022 – Part 1 of 1 – 01:31:38
2.5s.(3) Christine Gordon
Dee Lam
Approved. A D
Page 263 of 476
Amount by
Fund Type
CTC Financial Vote List May 18-19, 2022
Project #
Allocation Amount
Recipient
RTPA/CTC
District-County
Project Title
Location
Project Description
PPNO
Program/Year
Phase
Prgm'd Amount
Project ID
Budget Year
Item #
Fund Type
Program Code
2.5s.(3)Locally-Administered Local Partnership Program (Formulaic) Projects Off the
State Highway System
2.5 Highway Financial Matters
Resolution LPP-A-2122-21
South State Street and Dora Street Rehabilitation Project.
In City of Ukiah, on State Street from Beacon Lane to Freitas
Avenue and on Dora Street from Beacon Lane to Washington
Avenue. Construct asphalt overlay rehabilitation including
curb ramps, bulb-outs and bike lanes.
Outputs Unit Total
New curb ramp installed Each 19
Local road - rehabilitated Miles 1.2
Bicycle lane mile(s)Miles 2.4
(CEQA - CE, 3/24/2022)
Right of Way Certification: 3/08/2022
(Contributions from other sources: $1,062,000)
01-4791
LPP-F/21-22
CONST
$600,000
0122000106
2017-18
601-3290 RMRA $600,000
20.30.210.200
$600,000
City of Ukiah
MCOG
01-Mendocino
1
2022 Annual Pavement Rehabilitation Project No. 4166.
Bear Creek Road (Camino Pablo to city limits), Brookwood
(Spring Road to Camino Pablo), Ivy Drive (entire length), Tara
Road (Southwood Drive to Nonie Road), Valley View Drive
(Moraga Way to Don Gabriel Way), Moraga Way (El Camino
Moraga to Ivy Drive east intersection).
Outputs Unit Total
Local road - rehabilitated Miles 10
(CEQA - CE, 2/18/2021)
Right of Way Certification: 1/12/2022
(Contributions from other sources: $3,634,201)
04-2321M
LPP-F/21-22
CONST
$400,000
0422000347
2017-18
601-3290 RMRA $400,000
20.30.210.200
$400,000
City of Orinda
MTC
04-Contra Costa
2
Page 1
Page 264 of 476
Page 1 of 2
Agenda Item No: 7.k.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1816
AGENDA SUMMARY REPORT
SUBJECT: Report of the Acquisition of Consulting Services with GHD Inc. for Flood Mapping Review Support
in the Amount of $19,272.00.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:
1. GHD Proposal - FEMA Flood Mapping Review - Apr 22 att 1
Summary: Council will receive a report of the acquisition of a professional service contract with GHD for flood
mapping review support not to exceed the amount of $19,272.00.
Background: This item was originally reported and approved in January of 2022, but the work did not proceed
at that time due to conflicting schedules; thus, the contract price was revised for an additional $2,272.00.
Therefore, Staff is sharing this update with the Council.
In 2020, the Federal Emergency Management Agency (FEMA) began the process of updating the flood plain
elevations throughout the City of Ukiah. The first preliminary results were reported to the City Engineering
team in 2021. The results were radically different than what currently exists in the City, the implications of
which could have significant impacts on development and insurance rates throughout the city. Since that time,
in order to protect the interests and investments of the community, City Staff has worked on solutions with
FEMA staff to review the study results and discuss contradictions with observed historic flood events in the
City. In short, City Staff have been concerned about the fact that the FEMA study does not seem to reflect
what City Staff has witnessed in the City. The Engineering Department has searched for experts in the
hydraulic field in order to assist in the review of the FEMA results.
Discussion: The Engineering Staff discussed this issue with experts in the hydraulic field with GHD
Engineering. Staff also discussed this approach with FEMA and both agree that the additional expert review
and engagement is going to be helpful to this process. GHD provided a proposal for this review (Attachment1).
GHD will be able to start immediately and FEMA will share their flood models with our experts for a more
robust review of this model that the Engineering Staff is questioning. As part of the scope of work, GHD will
prepare technical memo for Staff and Council review. This will be a high-level review with recommendations
for further study and collaboration as needed.
Recommended Action: Receive the report of the acquisition of a professional service contract with GHD for
flood mapping review support not to exceed the amount of $19,272.00
BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 10024210.52100: $19,272
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2122-165
COORDINATED WITH: Tim Eriksen, Director of Public Works
Page 265 of 476
Page 2 of 2
Page 266 of 476
The Power of Commitment
2021 FEMA Flood Mapping Review Support
2235 Mercury Way, Suite 150
Santa Rosa, CA 95407
USA
www.ghd.com
27 April 2022
Tim Eriksen, PE
Director of Public Works/City Engineer
City of Ukiah
Public Works Department
300 Seminary Avenue
Ukiah, CA 95482-5400
2021 FEMA Flood Mapping Review Support
Dear Mr. Eriksen
GHD is pleased to provide this proposal for professional services in support of the evaluation of the
Department of Homeland Security’s Federal Emergency Management Agency (FEMA) updated Flood
Insurance Rate Map (FIRM) panels and Flood Insurance Study (FIS) reports for Mendocino County. FEMA
Risk Analysis Branch Chief for Region IX, Alison Kerns, sent a letter to the City of Ukiah (City) Mayor,
Honourable Juan Orozco, dated February 4, 2021 to notify an update on the FEMA FIRM mapping. In the
letter, FEMA requested that the City respond to the update through review and comment by April 18, 2021,
with the caveat that there will be additional opportunities to provide feedback on the Special Flood Hazard
Area delineations before being finalized.
To support the City to respond to the FEMA notification on the mapping update, GHD proposed to providing
feedback by comparing the preliminary 2021 models and mapping to the effective 2011 versions. The
mapping comparison review includes:
– Coordination with key stakeholders
– Obtain preliminary hydrologic and hydraulic models, and available supporting Geographic Information
System (GIS) files
– Compare floodplain mapping within an ArcGIS platform and identify changes between 2011 and 2021
mapping
– Investigate changes in hydrologic and hydraulic modelling and analysis
– Document the findings and recommendations in a technical memorandum (TM)
This will be a high-level review with recommendations for further study and collaboration as needed.
Based on our understanding of the City needs, and our experience to similar supporting task, the following
is a GHD proposed scope of service to support the City to review the FEMA mapping update.
Task 1: Project Management
GHD will conduct monthly progress and coordination meetings with the City. We will document meetings by
providing an agenda and meeting summary, as well as potential handouts and preparation of power point
slides as required for each meeting. The anticipated project meetings include:
– Kick-off meeting.
– Monthly progress and coordination meetings.
It has been assumed that all meetings will be virtual using Microsoft Teams or other platform that the City
prefers and all documents will be provided to the City in electronic form.
ATTACHMENT 1
Page 267 of 476
The Power of Commitment
2021 FEMA Flood Mapping Review Support 2
Task 2: Stakeholder Coordination
GHD will identify and engage stakeholders including FEMA, STARR II, Mendocino County (County) and the
City. The intent of this task will be to gain insight into different perspectives, an understanding of the
timeline, and coordinate review and commenting to provide feedback to FEMA. We anticipate that the level
of effort will include three (3) meetings with FEMA and STARR II and one (1) meeting with the County. We
will document meetings by providing an agenda, meeting summary, and sign-in sheet, as well as potential
handouts and preparation of power point slides as required for each meeting. The anticipated project
meetings include:
– Meeting with FEMA and STARR II to set the timeline and gather materials.
– Meeting with FEMA and STARR II to discuss initial findings.
– Meeting with the County to gain County perspective and intent, and to coordinate mapping review
efforts.
– Meeting with FEMA and STARR II to discuss review findings and recommendations.
It has been assumed that all meetings will be virtual using Microsoft Teams or other platform that the City
prefers and all documents will be provided to the City in electronic form.
Task 3: Hydrologic, Hydraulic Modelling Review and GIS Mapping
The effective 2011 FIS and SFHA will be compared to the 2021 and any discrepancies investigated through
a detailed review of preliminary modelling versus assumptions used in the effective modelling. The
analysis will include an inventory of information reviewed and recommendations for resolving any
discrepancies. It is noted that no new modelling or analysis will be conducted (review only).
Task 4: Reporting
GHD will prepare a draft TM and a final TM. The final TM will be completed after review and comment from
the City. It has been assumed that all comments will be incorporated into one revision round.
Project Team
The scope of work will be conducted by the Hydrologic and Hydraulic Engineering Team with the following
team members proposed for this project. Raymond Wong will be responsible as the Project Manager and
provide technical supervision and resourcing for the project. Steve Allen will act as the Project Director
ensuring that all ISO 9001 checks and balances have been completed. Paul Glenn will be our Project
Engineer to provide technical review on the hydrology and hydraulic analysis, and floodplain mapping.
Matt Kennedy will be our client manager and will be available as needed to provide additional support and
coordination.
An introduction of our Hydrologic and Hydraulic Engineering Team is summarized in the following table:
Page 268 of 476
The Power of Commitment
2021 FEMA Flood Mapping Review Support 3
Steve Allen, PE - Project Director
Steven Allen is a proud, third generation native of the North Coast bringing over 24
years of experience to our team, overseeing projects involving hydrology, hydraulics,
fluvial geomorphology, floodplain design, channel restoration, wetland mitigation
construction, stream bank protection, bioengineering techniques, stormwater
management and flood control, open channel water conveyance, grading plans,
erosion and sediment control design and plans, construction services, and regulatory
compliance in sensitive environments. Steven has served in a high-level leadership
capacity for all of restoration experience on the North Coast (notably leading our West
Coast Water Restoration Group) and has led habitat restorations, enhancements, and
passage improvements for agencies throughout Northern California, such as the
BCRAA, the Humboldt County RCD, the California Water Service Company
(CalWater), CalTrout, the California Coastal Conservancy (CCC), Alameda County
Water District, and California Department of Fish & Wildlife (CDFW), as well as for
such cities as Trinidad, Fortuna, and Eureka, and local tribal entities.
Raymond Wong, PhD, PE, LEED AP, CFM - Project Manager
Dr. Raymond Wong is an ASFPM Certified Floodplain Manager specializing in water
resources engineering including urban flood protection, stream restoration, and
watershed planning and management. His technical emphasis includes hydrology,
hydraulic, geomorphology, and numerical modeling. Raymond is a proven technical
leader, managing multi-discipline teams to deliver timely and high-quality services to
clients. He has consulted on numerous storm drainage floodplain coupled studies and
modeling projects, developed and advised on over $200 million of Capital Improvement
Projects (CIP) for his clients. Raymond received his honor undergraduate degree at
the University of Toronto and graduate degrees at Stanford University and University of
California - Berkeley. His research work studied flood control projects and watershed
programs in the San Francisco Bay Area, Los Angeles Area, Milwaukee, Toronto,
Beijing, and Singapore, and he has presented at conferences and workshops across
the US and internationally, such as in France and China.
Paul Glenn, PE, PG - Project Engineer
Paul is a project manager, civil engineer, and hydrogeologist with over 22 years of
experience in delivering water resources related projects. His skills are specialized in
stormwater and water quality, surface water, and groundwater assessments including
hydrological and hydraulic analysis; stormwater and water quality master planning and
design; flood mitigation alternatives and design; groundwater flow and contaminant
transport analysis; groundwater dewatering, injection, and remediation design; and
geotechnical engineering. As part of assessment and evaluations, Paul has developed
significant experience in hydrologic, hydraulic, and water quality modeling for both
surface water and groundwater environments. In 2017, Paul was designated as a
Subject-Matter Expert (SME) technical review representative on behalf of the Federal
Emergency Management Agency (FEMA) responsible for the review of hydrology and
hydraulics as well as levee/floodwall designs related to letters of map revision (LOMR)
and conditional letters of map revisions (CLOMR).
Page 269 of 476
The Power of Commitment
2021 FEMA Flood Mapping Review Support 4
Project Fee and Schedule
We anticipate that all tasks can be completed within three months after receiving notice to proceed.
GHD proposes a time-and-materials fee not to exceed $19,272 to complete the review. The attached fee
table outline the proposed fee and staff hour estimates for each task.
We welcome the opportunity to work with you on this important study, and look forward to contributing to its
success. Should you have any questions, please do not hesitate to contact me.
Sincerely,
GHD
Raymond Wong, PhD, PE, CFM, LEED AP
Project Manager
650.867.3304
raymond.wong@ghd.com
Page 270 of 476
City of Ukiah
2021 FEMA Flood Mapping Review Support
4/27/2022
Pr
o
j
e
c
t
D
i
r
e
c
t
o
r
Pr
o
j
e
c
t
M
a
n
a
g
e
r
Pr
o
j
e
c
t
E
n
g
i
n
e
e
r
En
g
i
n
e
e
r
St
a
f
f
E
n
g
i
n
e
e
r
GI
S
S
p
e
c
i
a
l
i
s
t
Ad
m
i
n
Hours Labor Subtotal Total
$316.5 $266.5 $266.5 $246.5 $201.5 $181.5 $116.5
Task 1 - Project Management 1 4 7 0 0 0 0 12 $3,248 $3,248 $3,248
Kick-off Meeting 1 2 3 6 $1,649 $1,649 $1,649
Monthly Progress Meetings 2 4 6 $1,599 $1,599 $1,599
Task 2 - Stakeholder Coordination 0 8 8 0 0 0 0 16 $4,264 $4,264 $4,264
Four (4) Meetings 8 8 16 $4,264 $4,264 $4,264
Task 3 - Hydrologic, Hydraulic Modeling Review and GIS Mapping 2 2 9 5 7 8 0 33 $7,660 $7,660 $7,660
Review 1 1 5 5 7 8 27 $6,011 $6,011 $6,011
Recommendations 1 1 4 6 $1,649 $1,649 $1,649
Task 4 - Reporting 2 2 6 3 0 2 2 17 $4,101 $4,101 $4,101
Draft and Final TMs 2 2 6 3 2 2 17 $4,101 $4,101 $4,101
GRAND TOTAL 5 16 30 8 7 10 2 78 $19,272 $19,272 $19,272
Page 271 of 476
Page 1 of 1
Agenda Item No: 7.l.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1818
AGENDA SUMMARY REPORT
SUBJECT: Report on Contract with CivicPlus for Agenda and Meeting Management Services, and
Requesting Authorization to Continue Using Services Until Further Notice.
DEPARTMENT: City Clerk PREPARED BY:
PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. Contract with CivicPlus
Summary: Staff is submitting a report to Council regarding a contract entered into with CivicPlus for agenda
and meeting management services in the initial amount of $24,450, and requesting authorization to continue
services until further notice.
Background: The City initially contracted with CivicPlus in July 2019 for agenda and meeting management
services – including live streaming and archiving of events - in the initial amount of $24,450. The current
budgeted and invoiced amount is $17,199.
The City Clerk’s office has been very satisfied with the expertise, customer support, flexibility of the program,
and professional product of CivicPlus over the past three years and wishes to continue to utilize their services.
Discussion: Attachment 1 is a copy of the City’s agreement and subsequent amendment with CivicPlus.
The contract does not contain term information, and Staff is working with the company to update this
language. Until that time, Staff recommends that Council approve authorization to continue to use the
program and services of CivicPlus until further notice.
Recommended Action: Receive report of contract with CivicPlus, and approve authorization to continue to
use the program and services of CivicPlus until further notice.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 20012500.54320: $17,200
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 1920-003
COORDINATED WITH: Mary Horger, Financial Services Manager
Page 272 of 476
ATTACHMENT 1
Page 273 of 476
Page 274 of 476
Page 275 of 476
Page 276 of 476
Page 277 of 476
Page 278 of 476
Page 279 of 476
Page 280 of 476
Page 281 of 476
Page 282 of 476
Page 283 of 476
ColAgreement Amendment
City of Ukiah
Cou No. int oz 3 --.41
THIS AGREEMENT AMENDMENT is agreed to by and between CivicPlus, LLC., d/b/a CivicPlus ("CivicPlus") and City of
Ukiah ("Client") (jointly, "Parties") and shall be effective as of the date of signing indicated at the end of this amendment.
RECITALS
WHEREAS, CivicPlus is engaged in the business of developing, marketing and selling custom community engagement
platforms that include web sites, web interfaces and portals and a proprietary govemment content management system and
associated modules; in addition to project development, design, implementation, support and hosting services;
WHEREAS, Client is currently engaged in a relationship with CivicPlus for Master Services Agreement and hosting services
as set forth in the original Master Services Agreement signed on July 8. 2019 (the "Agreement");
WHEREAS, Client and CivicPlus have agreed to alter certain terms as set forth in the Agreement by this written instrument
duly executed by the Parties, the modification of terms as specified in this amendment.
NOW, THEREFORE, Client and CivicPlus agree as follows:
Scope of Services
1. Section 3 of Exhibit A.1 of the Agreement is hereby deleted and replaced as follows:
3. The Total Fees year 1 (the sum of the One Time Costs and the Recurring Costs) will be invoiced as follows:
50% ($12,225) at signing and 50% ($12,225) upon the earlier of 6 months from signing or completion of
implementation.
2. All other terms and conditions of the Agreement shall remain in full force and effect.
Acceptance
We, the undersigned. agreeing to the conditions specified in this Amendment, understand and authorize the provision of
services outlined in this Amendment.
Client CivicPlus
By: By:
Name: S c .z-ct eco..ti.c-1 Name: Jeff Logan
Title: GA , ,„, , Title: VP of Sales
Date: 'j - 3 '9 Date: July 31, 2019
Page 1 of 1
CivicPlus • 302 South 4"' St.. Suite 500 • Manhattan, KS 66502 • www.CivicPlus.com
Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951
Page 284 of 476
Page 1 of 2
Agenda Item No: 7.m.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1832
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Approval of a Budget Amendment in the Amount of $56,000.00 for the Purchase
of Personal Protective Equipment (PPE) for the Ukiah Valley Fire Authority (UVFA).
DEPARTMENT: Fire PREPARED BY: Doug Hutchison, Fire Chief
PRESENTER: Doug Hutchison, Fire Chief
ATTACHMENTS:
None
Summary: Council will consider a budget amendment in the amount of $56,000.00 for the Ukiah Valley Fire
Authority to purchase Personal Protective Equipment (PPE) and uniform items for Fire Authority team
members.
Background: In the 2021/2022 Fiscal Year, the Fire Authority was able to hire additional team members,
necessitating the purchase of additional PPE and uniform items.
Due to supply chain issues, the Fire Authority’s normal vendor for PPE was not able to supply the necessary
items in a timely fashion. In fact, some items were estimated to be two (2) years out. As this equipment is
necessary for the safety of our team members, the Fire Authority had to select a different vendor, which then
entailed a process of producing a new specification from that vendor to meet the Fire Authority’s needs and
standards as well as sizing all team members to ensure a proper fit. As a result, the Fire Authority was not
able to place the necessary orders in FY 21/22, and not all of the FY 21/22 budgeted funds for PPE and
uniforms were spent.
Discussion: The Fire Authority had budgeted for those extra expenses in FY 21/22, but not FY 22/23, as it
was anticipated the purchases would have already been made. Given the supply chain issue, the Fire
Authority requests a budget amendment to the FY 22/23 budget to cover the costs for these necessary
equipment and uniform items.
Recommended Action: Approve the budget amendment in the amount of $56,000.00 for the purchase of
Personal Protective Equipment (PPE) for the Ukiah Valley Fire Authority (UVFA).
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 10521210.54106: $39,000
PROPOSED BUDGET AMOUNT: 10521210.54106: $95,000
FINANCING SOURCE:
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH:
Page 285 of 476
Page 2 of 2
Page 286 of 476
Page 1 of 2
Agenda Item No: 7.n.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1833
AGENDA SUMMARY REPORT
SUBJECT: Award Professional Services Agreement to LDA Partners, Inc. in the Amount of $1,218,573, to
Prepare the Plans, Specifications, and Estimate for the Corporation Yard Design.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst, Tim Eriksen,
Public Works Director/City Engineer
PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:
1. RFP - Corp Yard Design Services
2. LDA Response- City of Ukiah
3. LDA - Cost Proposal
4. 2022-05-12 Cost Proposal Summary GHD
5. 2022-05-12 Detailed Cost Proposal GHD
Summary: The City Council will consider awarding a professional services agreement to LDA Partners, Inc. in
the amount of $1,218,573, to prepare the plans, specification and estimate for the Corporation Yard Design,
and approve corresponding budget amendment.
Background: The City Council was presented and approved an item regarding the pursuit of lease revenue
bonding to renovate the City Corporation Yard and rehabilitate various city streets on February 2, 2022. The
existing location that acts as the City’s Corporation Yard is a cramped and outdated facility shared between a
number of divisions of Public Works and the Electric Department. With the finalization of the construction of
the Electric Department's new Hastings location and preparing their move, now is the perfect time to develop a
plan for an expansion and update of Public Work’s Corporation Yard facilities to better serve the
community. The Parks Maintenance Department will be relocating to the corporation yard when the project is
finished.
Discussion: The City issued a request for proposals on April 18, 2022 (Attachment 1), to local design firms in
addition to posting the request publicly on Ebidboard. In response to the RFP, three firms submitted proposals
– all three were reviewed and two were rated very high. City Staff determined that oral interviews would be
appropriate for this final determination. Interviews were held with Staff present from the following
departments: Engineering, Garage, Corporation Yard users and the Airport Manager. City Staff performed
interviews with the two highest rated firms, LDA Partners, Inc, see their proposal and cost estimate
(Attachment 2 and Attachment 3) and GHD Engineers, Inc. see their proposal and cost estimate (Attachment 4
and Attachment 5) After deliberation and discussion, it was decided that LDA Partners, Inc. should be
recommended as their experience, ideas and cost proposal made them an excellent fit for the scope of this
project.
LDA Partners, Inc. cost proposal for the design work is $1,218.,573. Staff recommends awarding of a
professional services agreement to LDA Partners, Inc. A subsequent budget amendment is also requested.
The funding source for this project will be the Series 2022 Lease Revenue Bonds. City Staff shared this
recommendation with the Corp Yard Construction Ad Hoc for their input, to which the Ad Hoc supported Staff's
recommendation.
Page 287 of 476
Page 2 of 2
Recommended Action: Award professional services agreement to LDA Partners Inc. in the amount of
$1,218,573, to prepare the plans, specification, and estimate for the Corporation Yard Design.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 20824300.80220.18190: $13,500,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: 2022 Series Lease Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Financial Services Manager
Page 288 of 476
REQUEST FOR PROPOSAL
Professional Services
CAPITAL IMPROVEMENT PROJECT
CORPORATION YARD DESIGN
Request Date: April 18, 2022
Proposals Due by: Thursday, May 12, 2022 @ 2:00 p.m.
ATTACHMENT 1
Page 289 of 476
CITY OF UKIAH
Request for Proposals (RFP) to provide Design Services for the
Capital Improvement Project Corporation Yard Design
I. Purpose:
The City of Ukiah (City) is seeking proposals from a qualified consultant team to provide professional
services for:
1) A condition and needs assessment,
2) Preliminary Design, and
3) Detailed design to develop a bid ready set of plans, specifications, and engineer’s estimate
(PS&E)
for the construction of a new Corporation Yard.
II. Background:
The City of Ukiah Corporation Yard, located at 1320 Airport Road, is approximately 4.50 acres large. The
property is on the east side of the Ukiah Municipal Airport property.
The City’s Corporation Yard site is an area that allows the Water, Sewer, Parks, and Streets field crews to
provide services to the community. The site also has the City’s Fleet Maintenance Building (the Garage)
to provide maintenance to all City equipment, including the Water Plant, Wastewater Plant, Fire
Department, and Police Department equipment.
The existing site is outdated and most of the existing infrastructure is undersized for current and future
Public Works operations. Several buildings are outdated and have surpassed their useful life. There is a
need for:
• Covered material and equipment storage,
• Warehouse area for storage of materials and equipment,
• Work space for Signs, Testing, Fabrication, Storage,
• An Operations, Training, Offices, Breakrooms, Locker rooms, and Crew Rooms Facility
• Equipment and vehicle wash rack.
• Fueling Station (depending on budget) – equipment, vehicles.
• Employee parking
• Site security – fencing, gates, lights, cameras, etc.
The Garage infrastructure is adequate and expected to only require upgrades and modifications to
provide a more efficient service to the City’s fleet. The City may need to expand the corporation yard
property to allow for a more efficient and effective area for staff, operations, and equipment and
material storage.
III. Consultant Scope of Services:
The existing Corporation Yard (please refer to Attachment A – Site Maps) is in many ways functionally
obsolete, limited in space, and the crew work spaces and the staff offices are old and in need of a severe
overhaul. Public Works operations also require a large amount of materials and equipment that require
Page 290 of 476
storage locations. Some materials and equipment are not stored in covered facilities or are stored under
temporary structures. The asphalt in the parking lot is damaged in many areas and requires repaving.
The requested services shall start with Preliminary Engineering, Building Plan and Modeling,
Environmental Documentation (if needed), and the Final Design. The successful Consultant will provide
the following items/services to the City as part of this contract:
1.Preliminary Design Phase: (Draft Plans, Specifications and Estimate – PS&E):
The preliminary design phase consists of completing preliminary engineering that will support the best
design. The Consultant will be expected to review and evaluate all preliminary design information with
the City of Ukiah to develop an understanding of the desired outcome. All parties of the project team
will meet in up to 3 (three) design work sessions. The design work sessions should include developing
needs scenarios and the development of sketches and basic modeling to help determine the project’s
design direction. At the conclusion of the preliminary design phase, it is expected that the design team
will have a clear vision of the project to be developed for construction. This effort is expected to and
may not necessarily be limited to the following tasks:
a.Identify and document current conditions of all existing structures, systems, and
equipment. Most or all of the existing facilities, outside the scope of the Fleet
Maintenance Building, will be demolished and/or removed from site. Assessment shall
include the following existing structure/area type and function:
i.Operations Building – 7,500 sq. ft.
ii.Maintenance Building – 6,000 sq. ft.
iii.Equipment Storage – 4,000 sq. ft.
iv.Material Storage – 6,000 sq. ft.
v.Warehouse – 5,000 sq. ft.
vi.Modular Office Building – 2,000 sq. ft.
vii.Mobile Office Trailer – 700 sq. ft.
viii.Remediation Site – 1,000 sq. ft.
ix.Storage Containers – 2,500 sq. ft.
b.Assess the existing buildings, areas, systems, and equipment in place that are used to
serve current needs, including its ability to accommodate the number of employees and
their work, and identify the future needs for safe, adequate, and efficient services.
c.Develop recommendations for corrections of the noted deficiencies and propose the
improvements required to improve efficiency and effectiveness of the future buildings,
areas, systems, and equipment. Make recommendations as to which buildings should be
replaced and if they should be relocated, as needed.
d.Prepare a rough order of magnitude (ROM) estimate of probable construction cost for
the recommended improvements and
e. Develop a proposed timeline for implementation of the improvements, and develop a
proposed timeline for construction, as to not interfere with everyday work activities.
Other considerations:
•Survey and environmental information
•City services, goals, existing and future needs
Page 291 of 476
•Security – Fence, gates, access, perimeter lighting
•Improvements to street lighting, storm drain, sidewalk improvements, and utility upgrades.
•Solar to be incorporated into the project for energy efficiencies.
Deliverables Expected for preliminary design:
•Civil plan set
•Architectural building plan set
•Estimated design schedule
•Estimated construction schedule for completion of major design components associated with
the preliminary design options provided.
2.Environmental Document (ED) Preparation and Coordination:
Aid in determining what type of ED is required and will be prepared. Prepare and provide all
environmental studies and documentation necessary to satisfy the requirements of CEQA for the
construction of the proposed facility. The consultant will attend any meetings associated with CEQA
requirements. Identify all permit applications necessary for construction.
Deliverables expected: Electronic copies of all documents to the City and the other agencies involved.
3.Detailed Design Phase: (Plans, Specifications and Estimate – PS&E):
The final design phase will complete detailed engineering and will support the design agreed upon by all
parties during the preliminary PS&E phase of work. The City of Ukiah and the Consultant will proceed
with the detailed engineering design phase and preparation of the final set of PS&E. The PS&E will meet
all Local, State, and Federal requirements. The Consultant will obtain the documented approval and/or
permitting that is necessary for the project from all concerned Local, State, Federal, and Regulatory
agencies.
Following review and approval of all project deliverables by the City of Ukiah, the firm shall prepare a
complete bid-ready set of civil and architectural plans, specifications, and estimate (PS&E) for
construction of the project, and provide bid support during the bidding phase for construction.
Design considerations:
•Site: Drainage, access/egress, fencing, gates, paving, curbing, parking, utilities, flatwork
•Exterior Systems: Foundation, roofs, walls, window systems, exterior doors, civil/structural
components
•Interior Systems: walls, doors, flooring, ceiling, hardware, lighting, architectural components
•Fire/Life Safety Systems: hazards, alarms, and fire escapes
•Heating, Ventilation and Air Conditioning: including boilers, chillers, controls and terminal units
•Electrical: internal electrical distribution, back-up generators, photovoltaic system
•Plumbing Systems: water supply, storm and sanitary sewer drainage, washing stations
•Fire Protection
•Specialized Structures and Outbuildings: equipment wash racks, materials storage bins, canopy
covers
•Specialized Equipment and Systems: fueling station
Page 292 of 476
• American with Disabilities Act (ADA) compliance
• Site topo and utility survey
The bid-ready PS&E set shall include but not be limited to the following:
• Complete, reproducible plan set in a 11” x 17” and 24” x 36” format
• Contract Special Provisions in appropriate Word format or as required by the City of Ukiah
• Electronic plan set in agreed upon format
• A detailed Engineer’s Estimate for all items of work. The estimate shall be prepared in the
appropriate Excel format or as required by the City of Ukiah and be included in the Contract
Special Provisions.
IV. Agency Responsibilities
The City of Ukiah will:
• Monitor and assess progress of the work produced by the consultant during regularly scheduled
project meetings.
• Provide review and input as to the acceptability of the contract scope of work products.
• Provide approvals of all project final documents and work products generated as a result of this
contract.
V. Proposal Content Requirements:
Consultants interested in providing the scope of services must submit a proposal by the deadline date
and time defined in this RFP. Each individual or firm submitting a proposal shall meet all of the terms
and conditions of the RFP. By virtue of its proposal submittal, the Consultant acknowledges agreement
with and acceptance of all provisions of the RFP.
The Consultant’s proposal for this project shall at a minimum include and address the following
information, as actual selection will be based on careful consideration of all pertinent data provided.
1. Cover Letter: Submit the Consultant’s proposal to the City via a signed cover letter. A letter
describing the firm’s interest in providing the scope of services for the project. Indicate the name of
the firm submitting the proposal and the name of an individual to contact if further information is
desired. This letter should contain a statement of the consultant's basic understanding of the
project. Acknowledgement of the receipt of any addenda can be made within the cover letter, and
the signed acknowledgments shall be placed within the proposal.
2. Consultant’s Introduction and Availability: Introduce the Consultant and provide a profile of the
individual or firm, the sub-consulting team members, the Consultant’s Project Manager and any
other significant team members. Provide a team organization chart and identify the staff who will
work on this project within the chart. Include the resumes that present the qualifications and work
history of the key staff members who are identified within the organization chart. It is expected that
proposed personnel will include individuals with experience in architectural design, engineering and
design, and construction of maintenance facilities and office building projects. Specifically identify
the availability of all critical staff members for the Consultant and the services of all of the sub-
Page 293 of 476
consultants, to meet all schedule milestones. The address of the office where the Project Manager
will reside and where a majority of the work will be performed.
3. Statement of Qualifications: The Consultant should identify the qualifications of the staff, and the
sub-consultants that will be assigned to the work. The Consultant shall identify assigned staff’s
experiences with similar types of design projects and provide a list of client references. References
may be contacted as part of the selection process. Please provide current contact information for
client references. This statement of qualifications shall address items that the Consultant judges as
important for the City to gain a thorough understanding of the Consultant’s team and potential
back-up team members. The City asks that the Consultant also address the following:
i. Performance of past projects.
ii. A description of quality control and quality assurance procedures.
4. Subcontractors/Sub-consultants: If subcontractors/sub-consultants are to be used, the prospective
Consultant must include in the Proposal, a description of the work to be done by each
subcontractor/sub-consultant. It is expected that sub-consultants will include experience and
references to similar types of work.
5. Project Understanding and Approach to the Work: The Consultant shall detail the scope of services
that will be provided for this project while addressing the scope of work sought by the City. Provide
a detailed scope of services for design services. Provide all assumptions associated with this scope of
services. The City has identified the following issues as critical to delivery of the project:
• Determine best option to improve yard size and functionality.
• Cost effective design to minimize downtime during construction.
• Upgrade the yard layout to incorporate better movement of vehicles and equipment during
routine operations.
• Upgrade the yard layout to incorporate better storage or equipment, tools, and materials.
• Upgrade of staff facilities with the potential to add staff work area for Public Works office staff.
6. Project Schedule: Provide a detailed schedule for design services.
7. Conflict of Interest Statement:
Firms submitting proposals in response to this RFP must disclose any actual, apparent, direct or
indirect, or potential conflicts of interest that may exist with respect to the firm, management, or
employees of the firm or other persons relative to the services to be provided. If a firm has no
conflicts of interest, a statement to that effect shall be included in the proposal. The prospective
consultant shall disclose any financial interest or relationship with any construction company that
might submit a bid for project construction.
8. Insurance Coverage: The prospective consultant shall provide a summary of the firm's insurance
coverage for:
• Comprehensive General Liability Insurance
• Professional Errors and Omissions Insurance
• Employer’s Liability Insurance
• Automotive Liability Insurance, and
• Worker's Compensation Insurance
For additional information regarding insurance requirements, refer to Attachment B and
Attachment C.
Page 294 of 476
9. City Business License: The firm awarded will be required to maintain a City business license for the
duration of the contract. Information regarding the City business license can be found on the City
website, at www.cityofukiah.com/businesses.
10. Billing Rate Schedule, Cost Proposal, and Agreement Review of Billing Rate Schedule: The
Consultant shall provide within this section of the proposal the billing rate schedule for the staff and
all other staff categories proposed to perform the work on this project. The billing rate schedule
shall also identify all proposed terms of compensations, including the management of other direct
costs.
i. Cost Proposal: The Consultant shall provide the detailed Cost Proposal within a separate sealed
envelope for the total of all scope of services described for this project. The cost proposal shall be
prepared to address the following:
1. Proposal Cost: The proposal shall be a time and materials Cost Proposal, and shall be broken
down by work scope tasks, and each task shall identify the estimated labor hours and the
compensation rate for all proposed staff. Sub-consultants who provide distinct services may
be identified as an expense under other direct costs for each work scope task. Any sub-
consultants performing direct design responsibilities shall be shown as a staff member with
labor estimates and billing rates. The Cost Proposal shall clearly depict any and all direct and
indirect costs.
2. The Cost Proposal shall address the Consultant’s approach to management of the design
documents if errors and omissions are found in the technical construction documents (plans
and specifications) during the bidding or construction phases, including the Consultant’s
approach to correcting said errors and omissions, and expectations for payment for
correcting said errors and omissions.
ii. Agreement Review: The Consultant shall review the City’s standard agreement, and identify any
changes to the agreement or insurance provisions identified in the sample agreement that are
necessary for the Consultant to provide the services identified in the Scope of Work and
Indemnity and insurance coverages identified in the City’s standard agreement.
VI. Proposal Submittal Conditions
Provide six (6) Proposal hard copies and a flash drive. The Proposal and Cost Proposal shall be submitted
electronically as a separate file on the submitted flash drive.
Submittals must be received by Thursday, May 12, 2022 @ 2:00 p.m. This is a firm deadline, and no
proposals will be accepted after this time.
Costs of preparation and submittal of a proposal will be wholly accepted by the Consultant. This Request
for Proposal (RFP) does not constitute an offer of contract for services. The City reserves the option to
retain all proposals received. The City reserves the option to reject any or all proposals, wholly or in part.
VII. Rejection of Proposals
Failure to meet the requirements of this RFP shall be cause for rejection of the proposal. The City of
Ukiah may reject any proposal if it is conditional, incomplete, contains irregularities or reflects
inordinately high cost rates. Proposals not including the proper "required attachments" shall be deemed
non-responsive. A non-responsive Proposal is one that does not meet the basic Proposal requirements.
Page 295 of 476
Failure to meet the submittal requirements of the Proposal shall deem it non-responsive and therefore
be cause for rejection.
More than one Proposal from an individual, firm, partnership, corporation or association under the
same or different names, will not be considered. Reasonable grounds for believing that any Consultant
has submitted more than one proposal for the work contemplated herein will cause the rejection of all
proposals submitted by that Consultant. If there is reason to believe that collusion exists among the
Consultants, none of the participants in such collusion will be considered in this or future procurements.
The decision to approve and award a contract is at the discretion of the City of Ukiah.
VIII. Method and Criteria for Selection
Proposals shall be received and evaluated by a selection panel organized by the City. The proposals will
be evaluated based on the contents of the proposal. A project interview may be scheduled if deemed
necessary. The Cost Proposal will not be used as selection criteria. Staff will make a recommendation to
the City Council, who will award the work to the Consultant. All proposers will be notified in writing of
the outcome of the selection process.
IX. Addenda
If it becomes necessary to revise any part of this RFP after it has been released, the City will issue an
addendum containing the revision. All addenda will be posted on the City’s website at
www.cityofukiah.com/purchasing with the rest of the RFP documents. Anyone who intends to submit a
proposal in response to this RFP must check the website frequently for any posted addenda. Anyone
submitting a proposal will be deemed to have seen and agreed to be bound by the posted addenda.
X. Contact Person
Proposals must be submitted by Thursday, May 12, 2022 @ 2:00 p.m. (late proposals will not be
considered) either in person, by mail, or by recognized carrier to the following address:
City of Ukiah – Purchasing Department
Attn: Mary Horger, Financial Services Manager
300 Seminary Avenue
Ukiah, CA 95482
All questions associated with this RFP shall be submitted in writing to Mary Horger, via email:
mhorger@cityofukiah.com. All questions shall clearly identify that they are in association with this RFP.
Deadline for submitting questions is 5:00 p.m. on the tenth business day following the City’s RFP
advertisement date (that is April 18, 2022).
Communication between a proposing company and a member of the City staff, other than the Procurement
Manager, or between a proposing company and a non-designated City representative regarding the
selection of a proposing company or award of this contract is explicitly prohibited from the time the RFP is
advertised until the selection of a proposing company or award of the contract. Questions pertaining to this
RFP shall be addressed to the party specified above. Failure of a proposing company, or any of its
representatives, to comply with this paragraph will result in their proposal being rejected.
Page 296 of 476
Attachment A
Page 297 of 476
Page 298 of 476
Page 299 of 476
Page 300 of 476
Page 301 of 476
Page 302 of 476
Page 303 of 476
Page 304 of 476
Page 305 of 476
Page 306 of 476
ATTACHMENT “B”
AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
[Design Professional]
This Agreement, made and entered into this day of , 2021 (“Effective Date”), by and between
CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and _________________, a _____________ [sole
proprietorship, corporation, partnership, limited partnership, limited liability company, etc] organized and in good standing under the laws of
the state of ______________, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a.City requires consulting services related to ________________________________.
b.Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these
services, and is willing to provide them according to the terms of this Agreement.
c.City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A",
describing contract provisions for the project and setting forth the completion dates for the various services to
be provided pursuant to this Agreement.
1.0
1.1
2.0
2.1
TERMS OF AGREEMENT
DESCRIPTION OF PROJECT
The Project is described in detail in the attached Scope-of-Work
SCOPE OF SERVICES
As set forth in Scope of Services.
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City
and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work
upon receipt of a Notice to Proceed from City and shall complete such services within ________________
from receipt of the Notice to Proceed. Consultant shall complete the work to the City's reasonable
satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant
shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $---
----. Labor charges shall be based upon hourly billing rates for the various classifications of personnel
employed by Consultant to perform the Scope of Work as set forth in the attached Attachment B, which shall
include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses
and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the
Scope of Work for the not-to-exceed guaranteed maximum, even if actual time and expenses exceed that
Page 307 of 476
amount.
4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this
Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-
Work" means different activities than those described in Attachment "A" and not additional time to complete
those activities than the parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this
Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be
included within guaranteed not-to-exceed amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be
based upon submission of monthly invoices for the work satisfactorily performed prior to the date of invoice
less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after
receipt by City. The invoices shall provide a description of each item of work performed, the time expended
to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices
shall be accompanied by documentation sufficient to enable City to determine progress made and the
expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or
omissions. Consultant (including its agents, servants, and employees) is not City's agent, employee, or
representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor and not an
employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall
not control the manner or prescribe the method of accomplishing those services contracted to and performed
by Consultant under this Agreement, and the general public and all governmental agencies regulating such
activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to
achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such
provisions and no other provisions of this Agreement shall be interpreted or construed as creating or
establishing the relationship of employer and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-employment taxes that are due
the state and federal government and shall furnish and pay worker's compensation insurance, unemployment
insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to
indemnify and hold City and its officers, agents and employees harmless from and against any claims or
demands by federal, state or local government agencies for any such taxes or benefits due but not paid by
Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit.
Consultant warrants and represents that it is a properly licensed professional or professional organization
with a substantial investment in its business and that it maintains its own offices and staff which it will use in
performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant
has no interest and will not acquire any direct or indirect interest that would conflict with its performance of
the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an
interest. If the City Manager determines that the Consultant has a disclosure obligation under the City’s local
conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10
days of being notified of the City Manager’s determination.
Page 308 of 476
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall
not begin work under this Agreement until it procures and maintains for the full period of time allowed by
law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages
to property, which may arise from or in connection with its performance under this Agreement.
A.Minimum Scope of Insurance
Coverage shall be at least as broad as:
1.Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20
10 10 01 and Commercial General Liability Coverage – Completed Operations Form No.
CG 20 37 10 01.
2.ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or
Code 8, 9 if no owned autos and endorsement CA 0025.
3.Worker's Compensation Insurance as required by the Labor Code of the State of California
and Employers Liability Insurance.
4.Errors and Omissions liability insurance appropriate to the consultant’s profession.
Architects’ and engineers’ coverage is to be endorsed to include contractual liability.
B.Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1.General Liability: $1,000,000 combined single limit per occurrence for bodily injury,
personal injury and property damage including operations, products and completed
operations. If Commercial General Liability Insurance or other form with a general
aggregate limit is used, the general aggregate limit shall apply separately to the work
performed under this Agreement, or the aggregate limit shall be twice the prescribed per
occurrence limit.
2.Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and
property damage.
3.Worker's Compensation and Employers Liability: Worker's compensation limits as required
by the Labor Code of the State of California and Employers Liability limits of $1,000,000
per accident.
4.Errors and Omissions liability: $1,000,000 per occurrence.
C.Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the
option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant
shall procure a bond guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
Page 309 of 476
D.Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1.General Liability and Automobile Liability Coverages
a.The City, it officers, officials, employees and volunteers are to be covered as
additional insureds as respects; liability arising out of activities performed by or on
behalf of the Consultant, products and completed operations of the Consultant,
premises owned, occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant for the full period of time allowed by law, surviving
the termination of this Agreement. The coverage shall contain no special
limitations on the scope-of-protection afforded to the City, its officers, officials,
employees or volunteers.
b.The Consultant's insurance coverage shall be primary insurance as respects to the
City, its officers, officials, employees and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees or volunteers
shall be in excess of the Consultant's insurance and shall not contribute with it.
c.Any failure to comply with reporting provisions of the policies shall not affect
coverage provided to the City, its officers, officials, employees or volunteers.
d.The Consultant's insurance shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
2.Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City, its officers,
officials, employees and volunteers for losses arising from Consultant's performance of the
work, pursuant to this Agreement.
3.Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective date of this
Agreement. The policy period shall extend from ------ to ------------.
4.All Coverages
Each Insurance policy required by this clause shall be endorsed to state that coverage shall
not be suspended, voided, canceled by either party, reduced in coverage or in limits except
after thirty (30) days prior written notice by certified mail, return receipt requested, has been
given to the City.
E.Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less
than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit
rating.
Page 310 of 476
F.Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original Endorsements
effecting coverage required by this Agreement. The Certificates and Endorsements for each
insurance policy are to be signed by a person authorized by that insurer to bind coverage on its
behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. All
Certificates and Endorsements are to be received and approved by the City before Consultant begins
the work of this Agreement. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. If Consultant fails to provide the coverages required herein,
the City shall have the right, but not the obligation, to purchase any or all of them. In that event,
after notice to Consultant that City has paid the premium, the cost of insurance may be deducted
from the compensation otherwise due the contractor under the terms of this Contract.
G.Subcontractors
Consultant shall include all sub-contractors or sub-consultants as insured under its policies or shall
furnish separate certificates and endorsements for each sub-contractor or sub-consultant. All
coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set
forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant
agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify
the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or
omission or the willful misconduct of Consultant and its agents in the performance of services under this
contract, but this indemnity does not apply to liability for damages for death or bodily injury to persons,
injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by
the City, or arising from the active negligence of the City.
“Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any
settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the
claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert
witnesses, and litigation expenses.
References in this paragraph to City or Consultant, include their officers, employees, agents, and
subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned and become the
property of the City upon their creation and shall be given to City immediately upon demand and at the
completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-
Work, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format
and hardcopy. Consultant shall produce the digital format, using software and media approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of
California, and all local governments having jurisdiction over this Agreement. The interpretation and
enforcement of this Agreement shall be governed by California law and any action arising under or in
connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire
understanding between the parties.
Page 311 of 476
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the
remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in
writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer,
or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior
written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of
any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the
covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2)
because funds are no longer available to pay Consultant for services provided under this Agreement; or 3)
City has abandoned and does not wish to complete the project for which Consultant was retained. A party
shall notify the other party of any alleged breach of the Agreement and of the action required to cure the
breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract
shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract
shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only
for services performed and expenses incurred as of the effective termination date. In such event, as a
condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies,
surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement.
Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off-set for any direct or consequential damages City may incur as a result of
Consultant's breach of contract.
7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each bearing the original
signature of the parties. When so signed, each such document shall be admissible in administrative or
judicial proceedings as proof of the terms of the Agreement between the parties.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally delivered or
deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH --------------
DEPT. OF PUBLIC WORKS --------------
300 SEMINARY AVENUE --------------
UKIAH, CALIFORNIA 95482-5400
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: ______________________________________________
Date
PRINT NAME: _________________
__________________
Page 312 of 476
IRS IDN Number
CITY OF UKIAH
BY: ____________________
SAGE SANGIACOMO Date
CITY MANAGER
ATTEST
____________________
KRISTINE LAWLER Date
CITY CLERK
Page 313 of 476
ATTACHMENT “C”
INSURANCE REQUIREMENTS FOR CONSULTANTS
Consultant(s) shall procure and maintain for the duration of the contract insurance against claims for
injuries to persons or damages to property which may arise from or in connection with the
performance of the work hereunder by the Consultant(s), his agents, representatives, or employees.
I.Minimum Scope of Insurance
Coverage shall be at least as broad as:
A. Insurance Services Office Commercial General Liability coverage (Form No. CG 20 10 10 01 and
Commercial General Liability – Completed Operations Form No. CG 20 37 10 01).
B. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1
(any auto).
C.Workers’ Compensation insurance as required by the State of California and Employer’s Liability
Insurance.
D.Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’
and engineers’ coverage is to be endorsed to include contractual liability.
II.Minimum Limits of Insurance
Consultant shall maintain limits no less than:
A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property
damage including operations, products and completed operations, as applicable. If
Commercial General Liability Insurance or other form with a general aggregate limit is used, either
the general aggregate limit shall apply separately to this project/location or the general aggregate
limit shall be twice the required occurrence limit. Insurance must be written on an occurrence
basis.
B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. Insurance
must be written on an occurrence basis.
C. Workman’s Compensation Employer’s Liability: $1,000,000 per accident for bodily injury or
disease.
D. Errors and Omissions liability: $1,000,000 per occurrence. If written on a claims-made basis,
insurance coverage must cover claims filed within 3 years after contract work completed.
III.Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may
require the insurer to reduce or eliminate such deductibles or self-insured retentions with respect to the
City, its officers, officials, employees and volunteers; or the Consultant to provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and related investigations, claim administration
and defense expenses; or to approve the deductible without a guarantee.
IV.REQUIRED Insurance Provisions
Proof of general liability and automobile liability policies are to contain, or be endorsed to
contain, the following provisions:
A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL
INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by
or on behalf of the contractor; and with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts or equipment, furnished in
Page 314 of 476
connection with such work or operations. General liability coverage can be provided in the form of
an endorsement to the Consultant’s insurance, or as a separate owner’s policy.
B. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The
insurance company, in its endorsement, agrees to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses paid under the terms of this policy
which arises from the work performed by the named insured for the City. NOTE: You cannot be
added as an additional insured on a workers’ compensation policy.
C. For any claims related to this project, the Consultant’s insurance coverage shall be primary
insurance with respect to the City, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in
excess of the Consultant’s insurance and shall not contribute with it.
D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not
be canceled by either party, except after thirty (30) days’ prior written notice by certified mail,
return receipt requested, has been given to the City.
V. RATING - Acceptability of Insurers
Insurance is to be placed with admitted California insurers with a current A.M. Best’s rating of no less than
A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.
VI.Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements effecting
coverage required by this clause. The endorsements should be on forms provided by the City. If
endorsements are on forms other than the City’s forms, those endorsements must provide coverage that
is equivalent to or better than the forms requested by the City. All certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the right to require
complete, certified copies of all required insurance policies, including endorsements affecting the
coverage required by these specifications at any time.
VII. Subcontractors
If Consultant uses subcontractors or sub-consultants, it shall cover them under its policies or require them
to separately comply with the insurance requirements set forth in Paragraph 6.1 of Attachment “A”
If you have questions regarding our insurance requirements contact:
Risk Manager
(707) 463-6287 or FAX (707) 463-6204
Revised: 11/20/08
Page 315 of 476
Request for Proposal
LDA Partners, Inc.
City of UkiahCapital Improvement ProjectCorporation Yard Design
May 12, 2022
ATTACHMENT 2
Page 316 of 476
Our statement of qualifications and proposal is presented in the following
order to assist in document organization and way finding. Each section
begins with its respective tab.
1. Cover Letter
2. Consultant’s Introduction and Availability
3. Statement of Qualifications
4. Subcontractors/Sub-consultants
5. Project Understanding and Approach to the Work
6. Project Schedule
7. Conflict of Interest Statement
8. Insurance Coverage
9. Billing Rate Schedule (Cost Proposal in a Separate Sealed Envelope)
Table of Contents
Page 317 of 476
Cover Letter
Page 318 of 476
12 May 2022
City of Ukiah – Purchasing Department
Attn: Mary Horger, Financial Services Manager
300 Seminary Avenue
Ukiah, CA 95482
Dear Ms. Horger:
On behalf of LDA Partners, Inc., and our proposed team, I am delighted to submit our Request for Proposal to provide Space Needs Assessment,
Preliminary Design, and Detailed Design services for the City of Ukiah Corporation Yard. With our significant experience in master planning
corporation yards and maintenance facilities, coupled with our insight into cost effective construction means and methods, we believe our team
to be uniquely qualified for the City. Our team is made up of industry experts in this project type, Our firm has a long standing relationship with
our partners, and look to extending that partnership to City of Ukiah. Our team can offer the City the best value for it’s project by combining our
skill-set in:
• Extensive experience with similar Public Works Administration, Corporation Yard, and Maintenance Facility projects
• A proven track record of successful, planning, programming, and designing public facilities that are functional, programmatically correct,
aesthetically pleasing, and serve the needs of its users and constituents; on-time and within-budget
• The projects we design are functional, with a high level of attention placed on current and future operations and maintenance constraints.
• Outstanding relationship with contractors that lead to collaboration
Our firm has a longstanding reputation for outstanding design, functional planning, and costs conscious solutions. We look forward to the
opportunity to assist the City of Ukiah with the needs assessment of current facilities and to design and engineer replacement structures and
site elements for the growth of the department. We are avidly interested in this project type and have designed and delivered many successful
corporation yard and fleet maintenance projects which you’ll find within this response and our website.
In each project, we pay constant attention to the client program, economic construction methods, and schedule to ensure successful delivery
of the City’s project. Most importantly, we fully understand the challenges of marrying the programming and design process with Public funding
budgeting efforts, which can be unique with public facilities.
By submitting our proposal to you, I am committing both myself, our firm, and our team to the needs and priorities of City of Ukiah. We have received
and acknowledge Addendum’s 1 and 2. We trust that our proposal responds thoroughly to your Request for Proposal. We are keenly interested
in working with the City of Ukiah and are confident that you will determine our team has the professional experience, technical knowledge, and
innovative capability to best execute your project to the highest professional standards. We look forward to presenting our proposed approach
to you personally.
Sincerely,
Eric Wohle, AIA
President
LDA Partners, Inc.
Page 319 of 476
Consultant’s Introduction and Availability
Page 320 of 476
Consultant Introduction & Availability
LDA PARTNERS 1
ABOUT LDA
Established in 1979, LDA has a current staff of 24, and
has a diverse portfolio specializing in public facilities.
Approximately, 85% of our projects are attributed to Public
Sector Clients. We attribute this success to listening and
responding to our clients needs.
THE LDA EXPERIENCE
Our team has the proven experience in working with cities
and counties in a variety of capacities. Additionally we
have recent relevant experience in scope of professional
services including masterplanning, corporation yards, and
service & maintenance facilities. This gives the City the
assurance that our team has the qualifications needed
in order to ensure a successful design and delivery of its
future projects.
LDA Partners has been working with public institutions
for over four decades. The strength of our firm lies in
our communication and client service. Our first role for
each project task is to listen. Beginning each task by
listening to the client and most importantly, the end users,
we are able to understand the critical issues that define
a successful project from the client’s perspective. Our
one–on-one working approach with clients fosters trust,
understanding, and helps ensure that City remain an
integral part of the project team. Through close working
relationships, we are better able to look at existing and
ideal environments “through the eyes of the client,” and to
gain insight into solutions that are satisfying, appropriate
and affordable.
LDA’s philosophy and practice of “designing to the budget”
rather than “budgeting to the design” has resulted in a
remarkable record of performance. We realize that costs
are most easily controlled in the early stages of project
development by carefully reviewing area requirements and
basic design decisions. Our approach, therefore, reflects
a careful collaborative of estimating and project control,
resulting in a realistic total project budget.
We do not shy away from small deferred maintenance
projects or large complex projects. Our team members
understand that all of these are needs of the community,
and we strive to provide these services on projects of any
scale.
LDA has designed a multitude of corporation yard and
Insurance
General Liability: Insurer A: Ohio Security Insurance Company
Insurer B: American Fire & Casualty
Policy #BKS56152718
$1,000,000 per occurrence
$2,000,000 aggregate
Auto: Policy #BKS56152718
$1,000,000 per occurrence
$1,000,000 per aggregate
Professional Liability: The Hanover Insurance Company
Policy #LHC H215847 00
$2,000,000 per claim
$4,000,000 per aggregate
Worker’s Comp: Hanover Insurance Co.
Policy #LHC H215847 02
$2,000,000 per claim
$4,000,000 per aggregate
Name of Firm: LDA Partners, Inc.
222 Central Court, Stockton, CA 95204
209.943.0405 t / 209.943.0415 f
Year Established: 1979
Legal Structure: S-Corp
Primary Contact Person: Eric Wohle, AIA, , Partner Lic. # C-28388
222 Central Court, Stockton CA 95204
209.943.0405 t / 209.943.0415 f
ewohle@ldapartners.com
Size of Firm/Staff: 24 Staff members
Description of the scope of
services usually provided: Feasibility Studies
Programming
Master planning
Architecture
Interior Design
Sustainable Design
Construction Administration
Construction Management
Pending litigation/Litigation
within the last (5) years: None
Fed. ID #: #82-3027292
PWC Registration Number: #1000021703
Registered Small Business with the State of California
Page 321 of 476
Consultant Introduction & Availability
2 City of Ukiah2
service centers for City and County agencies throughout Northern California. LDA, along with each design consultant, have strong backgrounds
in the design of service facilities and the specialty systems to make them efficient and operational for the Owner and building users. Each team
member was chosen based upon their specific experience and skill within their particular discipline. Combining their unique perspectives and
individual talents, they have developed solutions for effective, seamless facility operations and state-of-the-art public works facilities throughout
the country.
Our project architects and managers bring highly developed leadership and organizational skills to the project as well as a thorough understanding
of site and building design and functionality, specifically for service facilities. In the past four years alone, LDA has provided assessment, feasibility,
as well as design and engineering services for over ten municipal corporation and service yards. Our expertise in understanding how these land
uses function, vehicle site circulation, and different staffing requirements for administration and maintenance crews and their workspace has
allowed LDA to be the industry leader for these project types.
Our Principal In Charge understands public funding parameters so well, he was appointed to the City of Manteca, Municipal Finance Committee.
These attributes coupled with extensive project monitoring and collaboration result in projects delivered with less RFI’s, change orders, project
delays and cost overages.
Environmental Engineer Basecamp has worked with LDA on recent municipal corporation yards and federally funded transportation projects.
Structural Engineer JH Lawder is an industry expert in understanding pre-engineered metal buildings, most commonly used in corporation yard
projects and works with several different manufacturers from around the country to reflect efficient frame sizing and foundations.
Specialty consultant Air and Lube Systems is a statewide recognized leader in the design of industrial equipment operations with significant
experience that has included over 100 facilities. Their experience has also allowed them to be experts in the field of corporation yard and
maintenance facilities and the specialty systems that they require, including vehicle wash systems. Air and Lube’s equipment and facility
specialist, Roman Fursov is an unparalleled expert in the field of maintenance systems and equipment, and operations.
Capital Engineering is a recognized leader in mechanical and plumbing system designs. They bring an expertise to public works projects that
are unsurpassed and are an authority on value engineering and innovative energy conserving mechanical system designs for new and existing
buildings. Their experience encompasses corporation yards and administration facilities such as, Caltrans Facilities, California Highway Patrol
Facilities, and most recently the Stanislaus County Public Works Complex , Nevada County Operations Center, and Ripon Corporation Yard with
LDA.
The Engineering Enterprise is one of the region’s premiere full service electrical engineering firms and will provide all the necessary input and
assessment for the site and building power, lighting, telecommunications, Title 24, and infrastructure for the facility and project tie-ins.
Local civil engineer CSW|ST2 has extensive experience with both local infrastructure projects and corporation yards. They bring extensive local
and regional experience and knowledge about geological conditions, infrastructure, and utility and agency requirements.
JR Conkey rounds out the design team by providing construction estimating services. JR Conkey’s estimators will provide conceptual estimating
upon development of the preliminary scope of work. As the project progresses the estimators will work with the design team continuously updating
the anticipated final cost. If necessary, they will also provide comparable costs of different building systems and materials to meet the criteria of
the project, effectively value-engineering when it is advantageous to do so.
The teamwork of all consultants along with very concise scope and project attentiveness is a testament to effective project leadership that the
LDA Partners design team brings to City of Ukiah.
Page 322 of 476
Consultant Introduction & Availability
LDA PARTNERS 3
PETER ROSADO
Project Manager / Architect
ERIC WOHLE
Principal-In-Charge
LDA PARTNERS, INC.
ARCHITECT
CAPITAL ENGINEERING
MECHANICAL/PLUMBING
KEVIN STILLMAN
Project Manager
AIR AND LUBE SYSTEMS
EQUIPMENT
ROMAN FURSOV
Senior Specialist
JR CONKEY
COST ESTIMATING
SCOTT RANSDELL
Sr. Estimator
BASECAMP ENVIRONMENTAL
ENVIRONMENTAL CONSULTANT
CHARLES R. SIMPSON
Environmental Consultant
THE ENGINEERING ENTERPRISE
ELECTRICAL ENGINEERING
SCOTT WHEELER
Electrical Engineer
SPECIALTY SUPPORT STAFF
Space Planner
Interior Designer
Revit/BIM/3D Illustrators
ADA Specialist
Project Close-Out Specialists
Production Staff
Administrative Staff
Below is an organization chart illustrating our project team composition. This core team is supported by our in-house specialists and outside
consultants.
JH LAWDER
STRUCTURAL ENGINEERING
JOHN LAWDER
Structural Engineer
CSWST2
CIVIL ENGINEERING
KIRK BOVITZ, PE
Project Manager
Page 323 of 476
Consultant Introduction & Availability
4 City of Ukiah4
EDUCATION
University of Washington
Bachelor of Arts: Design and
Planning
University of New Mexico
Master of Architecture
REGISTRATIONS
#C-28388
MEMBERSHIPS
American Institute of Architects
California Parks & Recreation
Society
US Green Building Council
Eric Wohle, AIA, LEED® AP
Principal-in-Charge, Architect
LDA Partners, Inc.
With more than 22 years of experience in the field of architecture, Partner Eric Wohle offers clients the
benefits of his solid background in programming & building design, and construction management. Mr.
Wohle also has extensive experience in design and construction document production for a wide range
of project types. Mr. Wohle is the principal responsible for public project oversight, and construction
administration. Mr. Wohle also has a keen sense of building materials and the design construction process
as a whole having taught Materials and Methods of Construction and Blueprint Reading. Eric works primarily
with Public agencies on multiple projects types and has personally overseen the design of 7 maintenance
facilities couped with over 10 administrative facilities.
RELEVANT PROJECTS
Ripon Corporation Yard, Ripon, CA
Stanislaus County Public Works Administration & Vehicle Maintenance Complex, Modesto
Nevada County Operations Center, Grass Valley, CA
Modesto Water Corporation Yard, City of Modesto
Stanislaus County - Fleet Services Facility
County of San Francisco Fleet Maintenance and Operations Management Department Program Validation
Lodi Transit Vehicle Maintenance Facility, Lodi
Manteca Vehicle Maintenance Facility, Manteca
Manteca Transit Center, Manteca
EDUCATION
California Polytechnic State
University, San Luis Obispo
Bachelor of Architecture
REGISTRATIONS
#C-32705
MEMBERSHIPS
American Institute of Architects
NCARB
Site Plan and Architectural
Review Committee, City of Lodi
Peter Rosado, AIA, NCARB
Partner, Architect
LDA Partners, Inc.
Joining the firm 19 years ago, Mr. Rosado has developed an extensive understanding of the built environment.
As project architect he works closely with the client and design team to determine project requirements and
solutions suitable to the project budget and end-user. He will lead the design team and building design and
is responsible for managing and coordinating development of construction documents and construction
administration.
Mr. Rosado has gained valuable experience by working on many different building types including
maintenance facilities, educational, recreational and corporate offices. Additionally, Mr. Rosado brings a
thorough understanding of water intrusion prevention as well as building component detailing into every
project.
RELEVANT PROJECTS
Ripon Corporation Yard, Ripon, CA
Monterey-Salinas Transit Maintenance Facility, King City, CA
Nevada County Operations Center, Grass Valley, CA
Modesto Water Corporation Yard, City of Modesto
Stanislaus County Public Works Administration & Vehicle Maintenance Complex, Modesto
County of San Francisco Fleet Maintenance and Operations Management Department Program Validation
Cal Trans Regional Administrative Office, Stockton
Lodi Transit Vehicle Maintenance Facility, Lodi
Manteca Vehicle Maintenance Facility, Manteca
Page 324 of 476
Consultant Introduction & Availability
LDA PARTNERS 5
John Lawder, S.E
Principal / Structural Engineer
JH Lawder
Mr. John Lawder has provided structural engineering services in concert with LDA for over 10 years, and
is remarkable in his ability to engineer creative, yet extremely affordable, design solutions to complex
renovation projects. He has a unique understanding of metal building systems and significant experience
in maintenance facilities, including 4 with LDA Partners.
RELEVANT PROJECTS
City of Modesto - Water Corporation Yard
Stanislaus County Public Works Administration & Vehicle Maintenance Complex, Modesto
Nevada County Corporation Yard
Sacramento County NARS Facility
Lodi Transit Vehicle Maintenance Facility, Lodi
Manteca Vehicle Maintenance Facility, Manteca
Manteca Transit Center, Manteca
Manteca Vehicle Maintenance Facility - Manteca
Lodi transit Vehicle Maintenance Facility - Lodi
EDUCATION
BS 1973 UCLA Civil/Structural
Engineering
MS 1974 UCLA Structural
Engineering
REGISTRATION
California - Structural Engineer
SE 2310
Scott D. Wheeler, E.E. LEED AP
Electrical Engineer
The Engineering Enterprise
Scott brings 29 years of experience in the electrical engineering field and is the founding Principal of TEE’s
Auburn office. A LEED Accredited Professional and active member of the U.S. Green Building Council, he is
a natural team leader, who has worked extensively with institutional, public sector, higher education and
commercial clients and is particularly adept at facilitating complex projects. Scott is a skilled collaborator
who is well organized and has in-depth understanding of the design process for projects ranging from
small tenant improvements and renovations to new construction of large multi-million-dollar projects. As
Principal-in-Charge, Scott will oversee the design process and ensure proper coordination occurs between
the design team and the Project Engineer. He will also be responsible for the development of the electrical
design criteria and assure the adherence to the project schedule.
RELEVANT PROJECTS:
Ripon Corporate Yard, Ripon, CA
Dublin Maintenance Yard Facility, City of Dublin
American River College Corporate Yard, Sacramento, CA
AC Transit D3 Richmond Yard Reactivation, Richmond
SMUD Corporate Yard, Sacramento, CA
West Sacramento Corporate Yard, West Sacramento, CA
Alameda County Fire Department Maintenance Facility, Dublin, CA
CalPERS Emergency Operations Center Renovation, Sacramento, CA
San Joaquin County Agricultural Center & Emergency Operations Center, Stockton, CA
EDUCATION
B.S., Electrical Engineering, 1993
California Polytechnic State
University, San Luis Obispo
REGISTRATION
Electrical Engineer, California
E15491, 1997
Institute of Electrical and
Electronic Engineers
LEED Accredited Professional,
U.S. Green Building Council
Page 325 of 476
Consultant Introduction & Availability
6 City of Ukiah6
Kevin Stillman, P.E. LEED AP
Mechanical / Plumbing Engineer
Capital Engineering
Mr. Stillman has served as Mechanical Engineer and Project Manager since joining the Capital team in
2002. His responsibilities include day-to-day project management for the mechanical engineering design
team, design concept development, engineering and documentation management and general project
administration. Kevin has been a licensed Professional Engineer in the State of California since 2006.
RELEVANT PROJECTS:
Stanislaus County Public Works Administration & Vehicle Maintenance Complex, Modesto
Nevada County Operations Center
City of Watsonville Public Works Masterplan
City and County of San Francisco Fleet Maintenance and Operations Management Facility, San Francisco
AC Transit D3 Richmond Yard Reactivation, Richmond
City of Ripon Corporation Yard
Sacramento County Office Building and Corporation Yard, Sacramento
Sacramento Municipal Utility District Corporation Yard, Sacramento
Sacramento Regional County Sanitation District, Sacramento
San Joaquin Regional Transit District Regional Transportation Center, Stockton
Sacramento Regional County Sanitation District Office Building and Corporation Yard, Sacramento
EDUCATION
Bachelor of Science,
Mechanical Engineering, 2002,
California State Polytechnic
University, San Luis Obispo
REGISTRATION
Professional Engineer,
Registration #M33498,
California
LEED Accredited Professional
Kirk Bovitz, P.E.
Civil Engineering
CSW/Stuber-Stroeh Engineering Group (CSW|ST2)
Kirk has 25 years of experience as a civil engineer and project manager, and has been with our firm for the
past 23 years. Kirk has worked on many infrastructure and public improvement projects in Sonoma, Marin
and Solano Counties providing assessment, master planning and design services for utility systems. His
experience includes water systems, wastewater systems, joint trench, grading, drainage, and general utility
plans, preparation of hydraulic and hydrology reports. Kirk is also one of the firm’s leaders in the knowledge
and use of our civil design software.
RELEVANT PROJECTS:
City of Novato Corporation Yard Improvements
Town of San Anselmo New Corporation Yard
City of San Rafael Corporation Yard Consulting
Town of Tiburon Corporation Survey and Site Assessment
Michael Paul Company Corporation Yard
Gavillan-Joint Community College District Site Assessment, Gilroy
Skywalker Ranch Corporation Yard
Solano Community College District Corporation Yard
Cabrillo College Facilities Master Plan
Prewett Park Community Facilities Assessment, Antioch
EDUCATION
B.S. Civil Engineering, Chico State
University
REGISTRATION
Professional Civil Engineer
California - No 74631
AFFILIATIONS
American Society of Civil
Engineers - Member
Sonoma County Alliance -
Member
Page 326 of 476
Consultant Introduction & Availability
LDA PARTNERS 7
Scott Ransdell, Sr. Architectural/Structural Cost Estimator
Cost Estimating
JR Conkey & Associates
Mr. Ransdell has over 25 years of experience in the construction and construction management industries
combining hands-on job site common sense, with an innate understanding of the core principles of project
design and construction.
While A/S estimating is his forte’, he also performs estimating in HVAC, Plumbing Electrical and Special
Systems. This experience has included conceptual estimates, hard-bid estimating, value engineering,
scheduling, post-mortem analysis, bid evaluation, expert witness testimony, constructibility reviews, change
order cost evaluations, punch list evaluations and monthly project completion inspections. In addition, he
performs quantity surveys and pricing for all trades (including) on schematic design documents, design
development documents and construction documents, as well as the impact of addenda to the estimate
costs.
RELEVANT PROJECTS:
City of Ripon Corporation Yard
Nevada County Operations Center
Grass Valley DMV, State of California
Cal Trans District 7 Administration
Stanislaus County Public Works Vehicle Maintenance & Administration Complex
EDUCATION
B.S. Degree, University of
California at Davis
MEMBERSHIPS
Member, U.S. Green Building
Council, Northern California
Chapter
Charles R. Simpson, Principal
Environmental Consultant
BaseCamp Environmental
Mr. Simpson has been responsible for scoping, organization and management of multi-disciplinary
environmental impact analyses under both the National Environmental Policy Act (NEPA) and the
California Environmental Quality Act (CEQA). Mr. Simpson oversees and conducts environmental
review processes and provides documentation and decision support for lead State and Federal
agencies including Caltrans, the State Water Resources Control Board, the USDA Forest Service,
USDA Rural Development, US Department of Housing and Urban Development and local agencies
including cities, counties, school districts and other special districts
RELEVANT PROJECTS:
Stanislaus County Heavy Equipment Maintenance/Administration Facility
ACE Cabral Commuter Rail Station
Stanislaus County Local Assistance Projects
CIty of Ripon Corporation Yard
EDUCATION
B.S., Resource Planning and
Interpretation, Humboldt State
University, Arcata, California;
continuing education in selected
environmental planning subjects)
Page 327 of 476
Consultant Introduction & Availability
8 City of Ukiah8
Roman Fursov.
Senior Specialist
Air & Lube Systems, Inc.
Mr. Fursov is a proactive Project Manager for Air & Lube Systems’ Heavy Duty Division with specific focus
on fleet maintenance facilities for transit agencies, municipalities, and state agencies. He leads Air & Lube
Systems’ design team for vehicle lift systems, lubrication systems, compressed air systems, crane systems,
wheel servicing systems, vehicle wash systems, water reclaim systems paint booths and any miscellaneous
maintenance facility design.
RELEVANT PROJECTS:
City of Ripon Corporation Yard, Ripon, CA
Stanislaus County Corporation Yard, Ceres, CA
City of Manteca Corporation Yard, Manteca, CA
Monterey-Salinas Transit Center, King City, CA
EDUCATION
B.S. Civil Engineering, Cal Poly
San Luis Obispo
REGISTRATION
Professional Civil Engineer
California - No 54309
Certified Professional in Erosion
and Sediment Control - CPESC
No 3614 (Ret.)
Qualified SWPPP Developer (QSD)
Page 328 of 476
Statement of Qualifications
Page 329 of 476
Statement of Qualifications
LDA PARTNERS 9
SIZE
30,000 SF VMB
19,000 SF Admin.
COST
$15.m
REFERENCE
Matt Machado, PE, LS
Public Works Director
County of Santa Cruz
831.454.2368
SERVICES
Programming
Masterplanning
Design
Construction Administration
STATUS
Complete 2018
Stanislaus County Public Works
Vehicle Maintenance & Administration Complex
Modesto, CA
Beginning with a masterplanning update to
the County’s outdated long term plan, the
County’s new public works complex replaces
an outdated and undersized facility from the
1960’s. The Vehicle Maintenance building
consolidates the sign, roads, bridges, and
vehicle maintenance divisions under one roof for
the first time in decades. The new building and
division adjacencies were designed to increase
efficiencies and maintain the comradery shared
amongst staff and crew members.
The new Public Works Administration building
was designed to replace their existing 1950’s
facility that disjointed department functions
and cohesiveness. The new building reorganized
six department division adjacencies to allow for
much more efficient and productive work flows.
SIZE
7.5 acre site
53,000 sq. ft. of buildings
REFERENCE
Gabriel Gordo
Public Works Admin.
Services Manager
831.768.3147
SERVICES
Feasibility Study
Program confirmation
Master Planning
STATUS
Completed: 2020
LDA Partners recently completed the master plan
for the City of Watsonville’s Municipal Service
Center, the City’s Public Works corporation yard.
We began be taking surveys of the both the
site and existing facilities and tested that data
against realistic staffing needs.
The result was a multi phased plan to address
the City’s PW needs both short and long term.
Each phase was priced out for budgeting and
growth fee analysis.
LDA programmed the site to achieve maximum
efficiency for the City’s operation, taking into
account the how future build-outs would come
on-line of the next 15 years.
City of Watsonville Municipal Service Center Feasibility
Study & Masterplan, Watsonville, CA
Page 330 of 476
Statement of Qualifications
10 City of Ukiah10
SIZE
257,000sq. ft.
COST
$56 million
REFERENCE
Dan McKenna
Project Manager
415.554.5113
SERVICES
Program confirmation
Master planning
STATUS
Completed 2018
The City and County of San Francisco fleet
maintenance and operations management
department needed a new home due to the loss
of their old site, LDA helped oversee the new
fleet maintenance facility for San Francisco.
The City and County of San Francisco (CCSF),
General Services Agency’s Central Shops is
responsible for maintaining more than 7,000
vehicles and pieces of equipment in CCSF’s
vehicular fleet. The vehicles include fire engines,
police cruisers, heavy construction equipment,
sedans, parking control light-duty vehicles and
small, miscellaneous equipment.
City and County of San Francisco Fleet Maintenance
and Operations Management Facility,
San Francisco, CA
SIZE
17,500 sq. ft.
COST
$3.5 million
REFERENCE
Gary Wyman
Project Manager
209.333.6700
SERVICES
Program confirmation
Construction Documents,
Construction Administration
STATUS
Completed: 2010
The Lodi Transit Vehicle Maintenance Facility
houses both office and shop space for the City of
Lodi within 17,500 square feet. A CMU wainscot
helps protect the lower structure against
damage. The office portion is wood framed
within the limits of the metal building envelope.
There are separate areas for welding, hazardous
materials storage, as well as the typical shop
spaces. A recessed parallelogram lift is used for
the more heavy-department vehicles. A monorail
system allows for movement of heavy parts and
equipment around the facility.
Lodi Transit Vehicle Maintenance Facility,
Lodi, CA
Page 331 of 476
Statement of Qualifications
LDA PARTNERS 11
SIZE
21,000 sq. ft.
COST
$4 million
REFERENCE
Harold Holland
Project Manager II
209.471.9927
SERVICES
Program confirmation
Master planning
Construction Documents,
Construction Administration
STATUS
Completed: 2013
The first facility of a new public works
masterplan, LDA Partners designed a new, $4M,
21,000 SF fleet maintenance facility for the
City of Manteca. The building includes 10 repair
bays (1 in-ground heavy lift), tire shop & storage,
machine / welding room, parts & equipment
storage, battery storage, monorail trolley,
training & lunch room and office & restrooms.
LDA programmed the building to achieve
maximum efficiency for the facility’s operation,
including positioning multiple vehicle lifts around
a center monorail - allowing for ease of moving
parts and machinery around the facility. In
addition, durable, low maintenance materials
were chosen for the building including metal
siding & roofing and CMU in order to reduce
maintenance costs for the ongoing operation of
the complex.
Manteca Vehicle Maintenance & Corporation Yard
Manteca, CA
SIZE
28 acre site
50,000 sq. ft. of buildings
REFERENCE
Dennis Gish
Architectural Services
Division
County of Sacramento
916.876.6383
SERVICES
Feasibility Study
Program confirmation
Master Planning
STATUS
Completed: 2017
LDA Partners completed the master plan
for Sacramento County’s NARS site, which
includes a waste and recovery station as well
as a maintenance facility for waste vehicles and
trucks
The project site consists of three parcels totaling
approximately 28.28-acres.
LDA reviewed the entire site and operations
and developed a 4 phased approach to achieve
the overall master-plan while ensuring that the
entire site remained operational and open to the
public.
County of Sacramento, NARS Maintenance Facility
& Masterplan, Roseville, CA
Page 332 of 476
Statement of Qualifications
12 City of Ukiah12
City of Ripon - Public Works Masterplan &
Maintenance Facility, Ripon, CA
SIZE
12,000 sq. ft. Phase 1
COST
$7 million
REFERENCE
Mr. Kevin Werner
City Manager
209.599.0235
SERVICES
Programming
Master Planning
Design
STATUS
Masterplan Completed 2019
Begin Construction Summer
2022
The City of Ripon hired LDA to perform a master
plan and study to relocate the City’s Corporation
Yard to a new location. LDA outlined various
milestones for a phased relocation and for
budgeting. LDA also outlined costs for a full
build-out over the next 20 years. The City is now
moving forward with the design and construction
of the fleet maintenance building.
SIZE
19,000 sq. ft.
COST
$14.5 million
REFERENCE
Mr. Steve Diede
Diede Construction
209.369.8255
SERVICES
Program confirmation
Master Planning
Construction Documents,
Construction Administration
STATUS
Complete 2021
LDA was selected to design the new regional
maintenance facility for Monterey Salinas
Transit District as part of a design build delivery.
This new facility, sitting on 4.8 acres, will serve
as a regional maintenance and operations center
and includes lockers for staff, administrative
offices, fare collection as well as the functional
needs and spaces of a vehicle maintenance
facility. Additional accessory buildings include a
bus wash, steam cleaning, tire storages, as well
as steam cleaning and a separate fuel islands.
Monterey-Salinas Transit
South County Operations & Maintenance Facility
King City, CA
Page 333 of 476
Statement of Qualifications
LDA PARTNERS 13
SIZE
28,300 sq. ft.
COST
$15m
REFERENCE
Justin Drinkwater
Project Manager
530.470.2637
SERVICES
Site development
Programming
Master Planning
Construction Documents,
Construction Administration
STATUS
Completed 2020
This new 28,300 sf facility serves as the
new county operations, corporation yard and
maintenance facility, County transit office, as
well as serve as the County’s new alternate EOC.
The site improvement area is approximately 9.0
acres on a sloping parcel. The design creates
terrace levels with retaining walls for truck
parking and the heavy equipment and materials
storage yard. The site will also park 16 full size
buses and 6 transit vans.
A de-mudding pad and wash shed are also
incorporated into the project to maintain the
cleanliness of the vehicles. Right-of-way
improvements and bus stops at the entry drive
will provide easier site access for pedestrians
and vehicles.
County of Nevada - Nevada County Operations
Center
Grass Valley, CA
City of Modesto - Water Corporation Yard and
Administration
Modesto, CA
SIZE
19,000 sq. ft.
COST
$14 million
REFERENCE
Robert Davalos, P.E.
City of Modesto
(209) 571-5869
SERVICES
Program confirmation
Master Planning
Construction Documents,
Construction Administration
STATUS
Completed 2020
The new City of Modesto Water Corporation
Yard is a new corporation yard complex with
19,000 sf admin facility,a new 10,000 storage
facility, a 12,500 sf Parks/ Operations building
and ancillary facilities all situated on 49 acres.
As part of a design build delivery process, LDA
was giving criteria by the City and developed the
overall masterplan and facilities throughout the
campus to achieve maximum cost effectiveness.
Page 334 of 476
Statement of Qualifications
14 City of Ukiah14
SIZE
5,500sq. ft.
COST
$1.2 million
REFERENCE
Mr. Steve Sinnock
209.946.0268
SERVICES
Programming
Design
Construction documents
Construction administration
STATUS
Completed: 2010
A pre-engineered metal building, the
Administration & Shop Building houses both
the administrative office & shop space for the
San Andreas Sanitary District. Spaces include
3 repair bays & storage, parts & equipment
storage, environmental lab, SCADA control room,
board room, office & restrooms.
San Andreas Sanitary District
Administration & Corporation Yard
Angles Camp, CA
SIZE
9,500 sq. ft.
COST
$2.0 million
REFERENCE
Roy Fowler
Project Manager
209.948.4037
SERVICES
Site development
Programming
Design
Construction Administration
STATUS
Completed: 2005
This new 9,500 SF, single-story office building
was a build to suit for the regional office of
Cal Trans. The design continued the industrial
development style including bold colors and
materials, while being framed out of a pre-
engineered metal building. The extensive use
of ribbed metal siding, exterior shade devices,
and energy efficient glazing incorporates many
aspects of sustainable design. It also continues
the City of Stockton’s redevelopment program
as a signature component of the enhanced
waterfront.
Our team participated with the State form
the beginning performing programming of the
departmental needs ,and continued through the
building design and construction.
California Department of Transportation Regional
Administrative Office
Stockton, CA
Page 335 of 476
Statement of Qualifications
LDA PARTNERS 15
PROJECT REFERENCES
City of Modesto - Northeast Water Corp Yard
New 21-acre Water Corporation Yard and Administration Facility
Mr. Robert Davalos, P.E.
Senior Civil Engineer/Project Manager
209.571.5869
Nevada County- Operations Center
New 9-acre Nevada County Public Works Fleet Maintenance, Corporation
Yard, and Transit Operations Center
Mr. Justin Drinkwater
Director of Facilities Management
530.470.2637
City of Ripon - City Public Works Master Plan & Feasibility Study
Design of the City’s new Public Works departments from its existing
outdated and unsafe location to a new modern-day facility
Mr. Kevin Werner
City Manager
209.599.0235
Stanislaus County Public Works Administration Complex
New County Public Works administration facility. The project entailed a
full program development of all PW departments.
Mr. Matt Machado, P.E.
Director of Public Works, Santa Cruz County
831.454.2368
Stanislaus County:
Day Reporting Center
Public Safety Administration Building
Empire Public Library
Misc. Administrative Improvements
Multiple projects that entail program and space planing exercises to
rectify program against stated budget parameters.
Ms. Patty Hill-Thomas, COO/ Project Manager
County of Stanislaus
209. 609. 4334
CIty of Watsonville
Corporation Yard Masterplan & Needs Assessment
Gabriel Gordo
Public Works Admin.
Services Manager
831.768.3147
Page 336 of 476
Statement of Qualifications
16 City of Ukiah16
QUALITY CONTROL& QUALITY ASSURANCE PROCEEDURES
Our quality control program, which has been developed and continually refined through years of application, is tailored to the specific needs of the
project. It is structured to ensure that a high level of quality is attained to meet the predetermined project objectives. It is also flexible to adjust to
the changing needs of the projects assigned.
Quality control is accomplished through constant monitoring of the design input which includes the scope of work, criteria, codes and standards,
and document preparation control. Verification is accomplished through reviews, technical coordination, project management, and quality
assurance, which are performed at the various submission levels.
• Technical Review—Verifies the technical adequacy of the work; conducted by qualified discipline personnel other than those who worked
on the original design.
• Coordination Review—Verifies the constructibility and that all interfaces have been addressed. Addressed in bi-weekly meetings during
design and construction document phases
• Project Management Review—Verifies compliance with contract documents and the client’s objectives.
• Quality Control Review—Verifies that necessary reviews have been performed and that work is in compliance with requirements of the
quality control program.
From a pure QA/QC perspective, we have 1 designated team member who is regulated to the review of documents. This member is kept removed
from the development of the project, and is asked to come in at the appropriate times for review. The purpose of keeping this member removed
from the project is so that they can review the project “blind”, just like a bidder would do. This helps the design team in understanding what is
adequately addressed and what may still need to be worked on.
In order to ensure accuracy of not only documents, but the entire team progress, meetings are scheduled at milestone dates to check and verify
the production process and to address any current issues that are either outstanding or, more importantly, may be avoided if discussed at this
juncture. Our belief is that communication, coordination, and organization greatly limit the number and amount of potential change orders, and are
the key aspects to a successful project.
Page 337 of 476
Subcontractors/Sub-consultants
Page 338 of 476
LDA PARTNERS 17
Subcontractors/Subconsultants
LDA PARTNERS - ARCHITECT
Since its inception in 1979, LDA Partners has applied a balanced, solutions-based approach to the creation
of human environments, effectively blending function, first- and life-cycle costing, to satisfy complex
program requirements. We pride ourselves on creating spaces that are a marriage of functionality, cost
effectiveness, and aesthetics.
CAPITAL ENGINEERING - MECHANICAL & PLUMBING
Capital Engineering Consultants, Inc. has been successfully providing engineering and consulting services
to our clients since 1947 and has developed into one of the foremost mechanical engineering firms in the
western United States. Capital has significant experience in the transit and vehicle maintenance facility
project type having worked on over 30 of these types of facilities over the last 20 years. Capital and LDA
have been working together for over 15 years.
JR CONKEY & ASSOCIATES - COST ESTIMATING
J.R. Conkey & Associates, Inc. is a 35 year old Construction and Construction Management firm certified by
the California Office of Small and Minority Business (DGS-OSMB) as a Disabled Veteran Business Enterprise
(DVBE) and Small Business. JR Conkey has been working with LDA for over 7 years.
CSW/STUBER-STROEH ENGINEERING GROUP - CIVIL ENGINEERING
CSW|ST2 is a thriving professional services firm supporting the engineering, surveying, and planning needs
of public and private clients all over the Bay Area. Today we focus on providing innovative solutions to
the revolving door of infrastructure challenges facing our communities. At CSW|ST2, we’re not just an
engineering firm, we’re partners to our communities.
JH LAWDER- STRUCTURAL
JH Lawder Structural Engineers has been providing structural consulting and design services for over 30
years to architects, owners, contractors and manufacturers on a wide variety of public and private projects.
Design projects have involved the use of structural steel, reinforced concrete, masonry, wood and light
gage metal framing. Lawder and LDA have been working together for over 20 years.
THE ENGINEERING ENTERPRISE- ELECTRICAL ENGINEER
The Engineering Enterprise was founded in 1974 and immediately established itself an industry leader in
progressive, forward thinking design. Our team of electrical engineers and lighting designers offer extensive
expertise in numerous types of projects, both renovation and new construction, ranging from small retail
stores to large public facilities. TEE and LDA have been working together for over 18 years.
BASECAMP ENVIRONMENTAL - CEQA/ ENVIRONMENTAL
The BaseCamp Environmental team has more than 40 continuous years of experience handling the
environmental analysis processing of urban, infrastructure, water, mineral and recreational developments.
Specializing in environmental planning and preparation of environmental impact assessment documents
under CEQA and NEPA, spanning the length and breadth of northern California, Basecamp has been
working with LDA for 4 years.
AIR AND LUBE - INDUSTRIAL
Air & Lube Systems has been in business since 1991. Air & Lube prides itself on its core group of installers
and service technicians. Our people are equipped to install and service all types of fleet maintenance
equipment. Our employees are experienced in all vehicle lift, compressed air, lubrication, wash, waste water
systems and much more. Air & Lube has been working with LDA for 10 years.
Page 339 of 476
Project Understanding and Approach to the Work
Page 340 of 476
LDA PARTNERS 18
Project Understanding & Approach
Project Background
Our team has designed a multitude of public facilities and has a unique interest in
these project types. LDA has a strong background in the design and planning of
public facilities and the specialty systems to make them efficient and operational
for the Owner and building users. Combining their unique perspectives and individual
talents, they have developed solutions for effective, seamless facility operations
and state-of-the-art facilities throughout the State.
Per the RFQ, the stated project goals are:
• Condition and needs assessment of the existing facility and building systems
• Preliminary Design
• Detailed Design of bid ready set of plans, specifications and estimate
• Determine best option to improve yard size and functionality.
• Cost effective design to minimize downtime during construction.
• Upgrade the yard layout to incorporate better movement of vehicles and
equipment during routine operations.
• Upgrade the yard layout to incorporate better storage or equipment, tools,
and materials.
• Upgrade of staff facilities with the potential to add staff work area for Public
Works office staff.
Project Quick Start
One of the keys to hitting the ground running, is for our team to mobilize and get
up to speed as quickly as possible. Previously in similar projects, our approach
has utilized intensive client/user group/project team interaction in the first few
weeks of a project that we have called Project Quick Start. This gets all of our key
personnel into the review, discussion, and understanding of the project intent and
design/construction criteria to be met before we begin our assessment. We see the
essential elements in this “phase” as:
• Standards/Codes/Regulatory Requirements – What are the applicable
standards, agencies, jurisdictions and their requirements? Which building will
have priority in the evaluation and how to gain access.
• Engineering Systems Analysis – Observe and document the existing conditions
• Construction Technology – What City wide systems do these facilities need
to integrate with? For example, automated logic temperature control system.
• Finance Analysis - Discussion and analysis of conceptual costs.
By focusing intently in the first few weeks on understanding the underpinnings of
the project, we can begin to contribute to effective means to carry this forward as
expeditiously and effectively as possible. This will be especially critical in validating
the program, budget, and schedule for the proposed project.
Page 341 of 476
19 City of Ukiah19
Project Understanding & Approach
WORK PLAN FOR NEEDS ASSESSMENT AND DESIGN SERVICES PROJECT KICK OFF WORKSHOP
The assessment team will meet with select city staff at a project kick-off workshop. These stakeholders will participate in this team
building session to clarify scope, appoint decision makers, identify goals and objectives, review deliverables and define the project schedule.
TASK 1: NEEDS ASSESSMENT / DESIGN & PROGRAMMING CONFIRMATION
The LDA approach will be to utilize as much previous information as possible, if any, to help the project budget and schedule. Our first
step will be to confirm any previous program, goals, or assumptions that the City may have developed previously.
We will review previous items that had a significant capital cost and look to see if there is a better solution or another way to achieve the same
result. This, in conjunction with a Project Core Committee established by the City, will serve as an effective means to represent the range of
interested parties and integrate them into the core decision-making group for this project. The LDA Team will meet with the Core Committee every
other week for the duration of the project to present progress, solicit ideas and direction, and build consensus each step of the way.
The key to a successful project is to address the Programming & Budgeting confirmation early and keep people “in- the - loop” on how the project
is developing. The first task is to respond to, and help confirm the program. We achieve this process by completing the following:
Executive Interviews & User Interaction
Interviews and meetings will be held with the City to help define and clarify the existing conditions. This will also help determine functional and
programmatic desires, management priorities, locational criteria, operational and priority issues. This will also help identify deficiencies with the
current state of the buildings.
Services and Service Indicators Will Be Identified
A review of current and anticipated services provided by the City including any slated to potentially be contracted by outside vendors or suppliers
will be performed. A review of how these relationships might be expected to change in the future will also be scrutinized for adherence to the project
program.
Present Facility Needs Assessment
Assess the present space requirements of the facility. Meeting this objective requires an understanding of the operations performed by the City,
and the space implications of those operations. Observe existing conditions on how City operations currently functions, or how it is desired to
change, will allow us to provide a solution or recommendation that meets the functionality needs of City staff and customers so that they have a
comfortable environment for work and business.
Analysis & Programming
We will then analyze functional needs, based on activities to occur in each area, the types of equipment or standards to be used and the work
flow requirements, in order to determine the proximity needs, special HVAC considerations, special power needs, and other requirements such as
special security considerations.
Functional and Operational Considerations
LDA’s team will use past experience and user input to anticipate work flow and discuss potential space conflicts with the City. The future
operations, established earlier, would be analyzed as to implications for space needs and a listing of general area needs, public contact needs,
security needs, and other base line requirements would be formulated. Each operational strategy will be tested against critical, functional and
operational requirements such as functionality and accessibility.
Page 342 of 476
LDA PARTNERS 20
Project Understanding & Approach
Economic Factors
One of the biggest struggles with public agencies is the ever increasing strain of
the public coffers. LDA brings a unique understanding of public financing and
funding, so much so, that Eric Wohle has served on municipal finance committees.
We realize that in many cases the hardest part of securing funding for a project
happens after the project is finished. In this scenario, the most difficult part of
project funding becomes the cost of annual upkeep and staffing. To that end, we
pride ourselves in creating spaces that are allowed to be minimally staffed, if need
be, and use highly durable materials that stand the test of time and public abuse.
Building Materials & Systems
LDA will study and recommend building systems, mechanical and electrical systems,
and specific building materials. All potential building materials and systems will be
evaluated based upon the following criteria:
• How the materials perform over time
• Initial cost vs. life cycle cost
• Availability with regard to potential construction schedule
• Compatibility with adjacent structures and systems
• Environmental materials vs. time and maintenance costs
LDA will summarize the following:
• Confirmation and documentation of existing building systems (HVAC, electrical,
plumbing, fire sprinkler and fire alarm)
• Confirmation and documentation for wall, windows, roof, and flooring
assemblies.
• Observation and documentation for interior and exterior finishes.
• Observation and documentation for and accessibility.
• Preliminary cost estimate
The end result of the first phase sets the stage to develop targeted Schematic
Design Documents.
TASK 2: CONCEPTUAL DESIGN / SCHEMATIC DESIGN (SD)
Plans/renderings will be developed in 3-D imagery to illustrate the selected options
better. The conceptual options will also include detailed design and construction
costs estimates. Costs estimates will be developed for immediate construction start
along with comparative costs that will reflect the changes in cost for a later start
of the project.
During the pre-schematic design phase of work, we seek to establish the vocabulary
of the design. We will develop a general layout of spaces that will provide flexible
as well as functional uses. Design options would be provided for owner input at
this time. These options will always be presented within the framework of the
budget, e.g., “if this option is accepted, how will it affect
our budget?” Our use of advanced computer software will
assist us in looking at several options quickly.
During this phase, we will develop documents that describe
and illustrate the components of the facility. Site plan,
preliminary plans, and rendered perspective views are
included. An updated budget will also be developed, and
the project’s scope will be reconciled with the budget.
Some specific design considerations addressed during this
phase include:
• Thoughtful room adjacencies and functional
programmatic spaces
• The site circulation plan should create clear and safe
directions of travel for visitors, staff, District vehicles.
• The facility should be easy to maintain under the
demand of heavy usage.
• Interior finishes and furnishings should respond to
those requirements, and yet create an inviting and
quality image.
• Site and facility security.
• Develop preliminary architectural form, style, and
materials
• Site adjacency options to study the location of
buildings, deliveries, vehicular circulation, parking
options, outdoor storage, etc. that provide a safe,
clear and efficient means of traversing the site
• Maps and diagrams showing existing facilities and
proposed improvements.
TASK 3: FINAL REPORT
We will develop a final report and be prepared to present
the results of the study to the city council and city staff.
This report will identify sufficient and deficient conditions,
proposed remedies, conceptual cost estimates, and
proposed priorities of improvements.
A project cost estimate that includes construction costs
and furniture, fixtures and equipment costs, contingencies,
moving/relocation, and professional services will be
included. A schedule for development will also be part of
the report. We will use visual aids as necessary to convey
the process of the study and its results.
Page 343 of 476
21 City of Ukiah21
Project Understanding & Approach
TASK 4: DESIGN DEVELOPMENT (DD)
Once the programming documents are confirmed, the LDA Partners team will begin
design development. At this stage more refined block plans will be created of the
space. During this phase of work, we will establish a general layout of spaces that
will provide flexible as well as functional uses. Design options would be provided
for owner input at this time. Once the relationship of spaces is determined we will
provide concepts on security levels and structural and mechanical components
for your review.
During this phase the LDA Partners team will work closely with the District to
determine initial architectural building systems (HVAC, power, lighting, plumbing,
etc.), Meetings with the District will be maintained so that the established design
criteria are followed through into the future construction drawings. These
documents will be used to give the District an opinion on estimated project costs.
Site items to be addressed:
• Study building system options for HVAC, electrical, lighting, plumbing,
equipment, etc.
• Design development drawing compilation involving detailed review with
individual users of each area of building and site (2 to 3 meetings)
• Define finishes, hardware functions, equipment (Owner/Contractor
furnished), electrical (power, lighting, equipment), HVAC, fire and security
requirements.
• Determine acoustical requirements of all areas.
• Review computer requirements and future technical flexibility requirements.
• Detail cut sheets of equipment (loose or fixed).
• Review HVAC/electrical systems.
• Full code study and review.
• FF&E layout floor plans.
• Finalize building design vocabulary.
• Complete drawings to establish nature and scope
• Outline specifications.
• Design development estimate coordinated with Cost Estimator
TASK 5: CONSTRUCTION DOCUMENTS (CD)
In this phase, design decisions are translated into the bid set of documents for
construction. Our excellent record of minimum change orders addresses the
thoroughness of our quality assurance process. We will update cost estimates at
this time to make any necessary adjustments to maintain budgets.
Specific items include:
• Final materials selection (building colors).
• Final interior design review (finish material and colors).
• Building and site security design and approval.
• Complete project civil, architectural, structural and
MEP drawings.
• Bid document and Division 1 specifications review with
District.
• Complete project specifications.
• Technology backbone.
ON-GOING TASK: BUDGET MANAGEMENT
As a project proceeds, our team will work with the owner
to review the budget at each phase. At pricing milestones,
each consultant will review the cost estimate in relationship
to their scope. The intent is not to simply pass an estimate
from consultant to owner, but to provide an estimate that
has been scrutinized by a team of professionals that is
as reliable as possible. This collaborative effort of our
key consultants and the est of our team provides a high
probability of an accurate estimate.
BUDGET & COST CONTROL
LDA’s philosophy and practice of “designing to the budget”
rather than “budgeting to the design” has resulted in a
remarkable record of performance. LDA realizes that costs
are most easily controlled in the early stages of project
development by carefully reviewing area requirements and
basic design decisions.
Page 344 of 476
LDA PARTNERS 22
Project Understanding & Approach
At this time potential issues may be easily addressed without adverse harm to the
budget or schedule. By carefully balancing long-term costs with the first cost of
construction, informed decisions can be made relative to project budgeting. Our
approach, therefore, reflects a careful collaboration of estimating and project
control, resulting in a realistic total project budget. We will not move forward into
the next phase of design until we can verify that the project is “on- budget”
One of the most important aspects of cost estimating is to set realistic expectations
at the outset of the project. By defining a framework early in the process, the
entire project team has a set of definable goals to work towards. Our approach to
every project, in order to control costs, begins with fully understanding the scope
and goals from the project owner. This conversation happens during the initial
kickoff meeting and continues throughout the duration of the project. We prepare
cost estimates at the various project milestones and more frequently should
discussions and decisions occur that modify the scope of the project. We look at
the project both holistically, and well as separate components.
By viewing the project from both of these perspectives, cost items are considered
on both a macro and micro level. Various elements of construction are considered
including structural, mechanical, electrical, telecommunications, security, etc. Staff
from the various disciplines assess the work scope for their areas of expertise and
develop cost items for consideration by the entire team.
TASK 6: BIDDING PHASE
Again, our experience with publicly funded projects makes us acutely aware of the
legal process to be carried out during this phase. Since public projects are open to
all bidders if they can satisfy bonding requirements, we will work to any delivery
system you desire. We will schedule and oversee the pre-bid meeting to address
questions. Meeting minutes with the questions raised and answers to these
questions will be produced and distributed to the owner, consultants, and all plan
holders. At the bid opening, we will review bids as needed to facilitate a contract.
We can assist in the selection of the General Contractor and advise the District on
the reference check process.
Other bidding phase services include:
• Pre-bid conference
• Coordination of contractor submittals to enter into contract.
• Resolve questions during bidding.
• Coordination of contractor submittals to enter into contract.
• Resolving bidding questions.
TASK 7: CONSTRUCTION ADMINISTRATION
(CA)
We suggest having structured bi-weekly meetings to
ensure timeliness and quality of the project. These
meetings would be attended by LDA and key District
personnel. Minutes are generated at each meeting that
keep all parties aware of delays, changes, claims, and other
items which are encountered during the construction.
Our construction management background has given us
a unique perspective to this phase of work, and we pride
ourselves in the thoroughness of our CA process. Our
structural, electrical, and mechanical engineers will both
visit the site in addition to their usual supporting role
during this phase of work.
Normal activities provided during this period include
reviewing shop drawings, RFIs, and testing results. We will
review pay requests, monitor the schedule, and review
quality of work.
TASK 8: PROJECT CLOSE-OUT
A punch list of items to addressed will be developed at
the time of project substantial completion. This list will
be submitted to the general contractor and the District’s
project representative. We will monitor the punch list to
ensure the completion and addition of items. Once the
owner accepts the project as complete, an AIA Substantial
Completion form will be presented to the District.
The end of the construction process leads to “handing over”
the facility to the Owner. It is vital that proper instruction
and training of the building’s complex systems happens at
this time. We require the contractors, suppliers, and design
team members to walk through the operating systems with
you, so any questions or issues are addressed during the
warranty period. We will be available at any time during the
year after occupancy to answer questions or assist in the
resolution of construction performance.
Page 345 of 476
23 City of Ukiah23
Project Understanding & Approach
TECHNICAL COMPETENCE
We utilize BIM software (Revit) for all of our projects, coupled with simple modeling applications such as Lumion and Sketch Up. This allows
everyone to understand the project in its truest form. Revit allows us to build the project 3-dimensionally before the “first shovel is in the ground”.
This proves to be a valuable tool in the design process since we can now “see” potential conflicts before they happen. As the project evolves we
can show the client what each space will look like as the design progresses. Changes can be made in “real time” before the client’s eyes so that
input and decisions can be made quickly. For record documents, Revit files can be saved in an AutoCAD format for archiving.
OUR TEAM & UNDERSTANDING THE NEEDS OF THE CITY
Our team of project architects and engineers bring highly developed leadership and organizational skills to the project as well as a thorough
understanding of building design and functionality, specifically for public facilities. This project demands the highest standards in terms of design
excellence in operations and functionality. The best way to “get more for the money” is through good design, followed by construction efficiency.
The LDA team has built its record of success in developing unique solutions to complex problems by turning various constraints into opportunities.
To truly accomplish a project design that is safe, secure, and responsive to user needs, a number of concepts must be generated and evaluated.
Typically there is no “off-the- shelf” solution that will meet the unique needs of the City.
SUSTAINABLE DESIGN - LEED & GREEN TECHNOLOGY
LDA Partners is committed to the creation of functional, cost effective, and sustainable (LEED) architectural and planning solutions. The numerous
regional and national awards received by LDA Partners are evidence in the firm’s success in keeping that commitment. Depending on the project
type or program requirements, there may be the opportunity or need to implement sustainable environmental systems including solar, lighting,
power, telecommunications, and mechanical conditioning systems.
This presents significant opportunities for the project to:
• reduce the greenhouse gas emissions in the area
• maximize energy efficiency of the facility operations
• reduce operating costs
• enhance the workplace environment for the employees
• demonstrate to the public the opportunities and benefits of sustainable design
Our office practices strong sustainable design principals. Our team would approach the design of any facility with a strong understanding of the
requirements of the Owner, the processing and participation by the future Contractor, and a well founded representation of sustainable design.
Page 346 of 476
Project Schedule
Page 347 of 476
LDA PARTNERS 24
Project Schedule
SCHEDULE
Schedule adherence is a critical activity. LDA has provided a draft schuedule to reviewed collectively by the City and LDA, and may be modified to
reflect current City proceedures and protocols. Periodic refinement and updating of the project schedule is a critical component of managing the
schedule. This will be done monthly and shared with the client. Updating the schedule once a month at a minimum keeps the entire team (Owner,
User and Designer) informed of exactly where the team is at in relationship to the established project schedule. The discipline enforced on the
design team to hit the established milestones is critical in maintaining the overall project schedule. Also the 45 day “quick start” noted previously is
a key element to maintaining the overall schedule. Getting started on the right path will have tremendous results in maintaining the overall project
schedule.
Should an unforeseen event impact the schedule the Project Manager along with the City representative will immediately evaluate the impact and
develop a “recovery schedule” that gets the project back on track with the overall project schedule. This recovery schedule could address the
change in several ways; increase staffing, a change in an interim deliverable that does not impact the overall schedule, a temporary increase in
work hours to “catch up”, etc.
We enjoy an outstanding reputation for quality and service due to our commitment toward producing thorough and accurate documents. We
emphasize that a quality control program is very important to the success of a project. LDA’s quality control approach centers on the Principal-
in-Charge. He will be responsible for all communication and coordination between in-house disciplines and consultants relative to the production
of the project. Our team will undertake thorough plan checks during and after each major phase of documentation. Several of our consultants
will also play major roles in periodic checks, before final documents are submitted to the Principal-in-Charge and Project Architect for coordination
reviews.
Project status and staffing are addressed each week in an in-house partners meeting. Potential schedules, staffing, deadlines are discussed 3
weeks in advance to avoid and identify potential conflicts. All projects are always maintained by a managing principal partner, to oversee the
project to assure continuity and consistency, in conjunction with the designated Project Architect. This also addresses consultant schedules and
deliverables, in order to keep the project on-track.
Page 348 of 476
LDA PARTNERS 25
Project Schedule
Page 349 of 476
Conflict of Interest Statement
Page 350 of 476
LDA PARTNERS 26
Conflict of Interest Statement
Conflict of Interest Statement
Our firm has no on-going or potential financial, business, or other relationship with the City of Ukiah or its employees; that could constitute a
Conflict of Interest for this project. Our firm and team have no current clients that may have a financial interest in the outcome of this project.
Page 351 of 476
Insurance Coverage
Page 352 of 476
LDA PARTNERS 27
Insurance Coverage
LDA’s Insurance Coverage
General Liability: Insurer A: Ohio Security Insurance Company
Insurer B: American Fire & Casualty
Policy #BKS56152718
$1,000,000 per occurrence
$2,000,000 aggregate
Auto: Policy #BKS56152718
$1,000,000 per occurrence
$1,000,000 per aggregate
Worker’s Comp: Hanover Insurance Co.
Policy #LHC H215847 02
$2,000,000 per claim
$4,000,000 per aggregate
Professional Liability: The Hanover Insurance Company
Policy #LHC H215847 00
$2,000,000 per claim
$4,000,000 per aggregate
Page 353 of 476
Billing Rate Schedule
Page 354 of 476
LDA PARTNERS 28
Billing Rate Schedule
COST OF HOURLY SERVICES
Hourly services shall be provided at the schedule stipulated below:
Architect
Principal Architect $275/hour
Project Architect/Manager $250/hour
Project Designer/Planner $200/hour
Draftsperson $150/hour
Clerical/Staff $ 85/hour
Civil Engineering:
Project Manager $203/hour
Engineer II $157/hour
Engineer I $129/hour
Technician $155/hour
Resident Engineer $145/hour
Technical Writer $125/hour
Clerical $85/hour
Survey Prevailing
Wage
Environmental Consultant:
Principal $225/hour
Senior Planner $175/hour
Environmental Planner $145/hour
Graphic Artist $125/hour
Clerical $85/hour
PROPOSED FEE FOR ARCHITECTURAL & PLANNING SERVICES
This preliminary Rate Schedule to be confirmed upon a final negotiated Scope of Work as mutually agreed upon by LDA Partners and the City. We
have itemized each trade’s hourly rate .
GENERAL EXCLUSIONS
• All reproduction costs.
• Any testing or inspections required before, during or after construction of the proposed facilities.
• Additional services beyond those listed herein.
• On-site verification of utilities, hidden building components etc.
• Additional services caused by project delays or interruption.
• Hazardous Materials Investigations
• Any agency fees required by this work.
• Revisions to plans beyond the initial revisions contemplated herein. Any revisions beyond those contemplated will be performed on
an hourly basis, in accordance with the schedule listed herein.
• LDA Partners cannot assume responsibility for construction means, methods, techniques, sequences or procedures, safety
precautions, programs connected with the work, or for acts and omissions by the Contractor, subcontractors, or others.
• Flood Plain Remediation.
• LEED or Cal Green Commissioning
• LEED documentation or design.
Electrical Engineering:
Principal $270/hour
Associate Engineer $ 230/hour
Project Manager $210/hour
Designer $190/hour
BIM Tech $160/hour
Admin $ 125/hour
Structural Engineering:
Principal Engineer $180/hour
Engineer $120/hour
Tech $90/hour
Mechanical/Plumbing Engineering:
Principal $220/hour
Project Manager $195/hour
Engineer $158/hour
Designer $135/hour
Field Services $190/hour
Project Admin $105/hour
Clerical $85/hour
Page 355 of 476
29 City of Ukiah29
Billing Rate Schedule
REIMBURSABLE EXPENSES
Reimbursable expenses are in addition to the compensation for basic services and shall include the actual expenditures made by the Architect and
his employees in the interest of the project, at cost plus 10%, which are itemized as follows:
Reproduction Costs
Shipping/Postage
Computer Plotting
Mileage/Travel outside of San Joaquin County
ITEMIZED EXPENSES:
24 x 36 Plot( in-house): $5.00
30 x42 Plot (in-house): $7.50
Mileage: $.585 / mile (Federal Rate)
AGREEMENT REVIEW:
Section 6.2 Indemnity to comply with California Civil Code Section 2782.8.
Cost Estimating:
Principal $250/hour
Senior Estimator $150/hour
Project Engineer $110/hour
Clerical $85/hour
Industrial Equipment:
Project Manager $175/hour
Technician $155/hour
Page 356 of 476
Environmental
Documents Fee
Civil
Engineering
Fee
Structural
Engineering
Fee
Mechanical
Engineering
Fee
Electrical
Engineering
Fee
Industrial
Equipment
Design Fee
Cost Estimating
Fee
Base Hourly Rate ($/ hour)225.00 200.00 185.00 175.00 165.00 135.00 90.00 225.00 175.00 145.00 125.00 85.00 203.00 157.00 129.00 180.00 120.00 90.00 220.00 195.00 158.00 135.00 105.00 190.00 270.00 230.00 210.00 190.00 160.00 125.00 175.00 155.00 150.00
Task #Task Description
1 Condition and Needs Assessment 34 85 20 12 151 29,030.00$ 0 -$ 52 52 10,556.00$ 20 24 44 6,480.00$ 28 5 14 47 9,347.00$ 7 6 6 6 4 29 6,170.00$ 20 6 26 4,430.00$ 0 -$
2 Environmental Documents 10 30 4 44 7,910.00$ 20 20 10 16 66 11,450.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$
2A Initial Study/Traffic Study/ ESA Phase 1/Mitigated Negative
Declaration 35 60 4 99 18,460.00$ 45 100 80 30 50 305 47,225.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$
3 Preliminary Design (Draft Plans, Specs)40 195 80 85 270 345 8 1023 169,520.00$ 0 -$ 28 46 46 120 18,840.00$ 28 115 200 343 36,840.00$ 14 10 35 24 10 93 14,850.00$ 12 46 70 70 58 12 268 52,600.00$ 35 80 115 18,525.00$ 20 20 3,000.00$
4 Detailed Design (Final Plans, Specs)60 325 45 415 545 8 1398 229,145.00$ 0 -$ 40 70 60 170 26,850.00$ 38 230 225 493 54,690.00$ 35 42 184 92 30 383 60,532.00$ 14 35 80 80 92 20 321 61,050.00$ 40 120 160 25,600.00$ 38 38 5,700.00$
5 Cost Estimating 25 40 4 8 4 81 16,005.00$ 0 -$ 6 20 26 3,798.00$ 0 -$ 0 -$ 0 -$ 0 -$ 130 130 19,500.00$
6 Construction Administration 45 215 280 24 564 101,485.00$ 0 -$ 20 20 4,060.00$ 14 104 104 222 24,360.00$ 10 5 10 28 58 111 18,715.00$ 12 20 38 38 12 14 134 26,710.00$ 25 25 4,375.00$ 15,265.00$
204 905 170 134 993 890 64 3360 571,555.00$ 65 120 90 46 50 371 58,675.00$ 146 116 126 388 64,104.00$ 100 473 529 1102 122,370.00$ 87 62 243 116 68 58 634 103,444.00$ 45 107 194 194 162 50 752 146,530.00$ 120 206 326 52,930.00$ 188 188 43,465.00$
35,000.00$ 2,500.00$ 3,500.00$ 3,000.00$ 4,500.00$ 4,500.00$ 2,500.00$ -$
606,555.00$ 61,175.00$ 67,604.00$ 125,370.00$ 107,944.00$ 151,030.00$ 55,430.00$ 43,465.00$
Total Contract:1,218,573.00$
The Engineering Enterprise
ELECTRICAL ENGINEERING
Pr
i
n
c
i
p
a
l
As
s
o
c
i
a
t
e
Pr
o
j
e
c
t
M
a
n
a
g
e
r
De
s
i
g
n
e
r
BI
M
Ad
m
i
n
To
t
a
l
H
o
u
r
s
INDUSTRIAL EQUIPMENT DESIGN
Te
c
h
n
i
c
a
l
Dr
a
f
t
i
n
g
/
m
o
d
e
l
i
n
g
To
t
a
l
H
o
u
r
s
Pr
o
j
e
c
t
M
a
n
a
g
e
r
Capital Engineering
MECHANICAL ENGINEERING
Pr
i
n
c
i
p
a
l
Pr
o
j
e
c
t
M
a
n
a
g
e
r
En
g
i
n
e
e
r
De
s
i
g
n
e
r
Pr
o
j
e
c
t
A
d
m
i
n
Fi
e
l
d
S
e
r
v
i
c
e
s
To
t
a
l
H
o
u
r
s
JR Conkey
COST ESTIMATING
To
t
a
l
H
o
u
r
s
Se
n
i
o
r
E
s
t
i
m
a
t
o
r
St
r
u
c
t
u
r
a
l
E
n
g
i
n
e
e
r
Te
c
h
n
i
c
a
l
Dr
a
f
t
i
n
g
/
m
o
d
e
l
i
n
g
Lawder Engineering
STRUCTURAL ENGINEERING
Pr
i
n
c
i
p
a
l
S
t
r
u
c
t
u
r
a
l
En
g
i
n
e
e
r
To
t
a
l
H
o
u
r
s
CIVIL ENGINEERING
Pr
o
j
e
c
t
M
a
n
a
g
e
r
To
t
a
l
H
o
u
r
s
En
g
i
n
e
e
r
I
I
Basecamp Environmental
ENVIRONMENTAL
Air and Lube SystemsCity of Ukiah Corporation Yard
Pl
a
n
n
e
r
Dr
a
f
t
s
p
e
r
s
o
n
Cl
e
r
i
c
a
l
De
s
i
g
n
e
r
Jo
b
C
a
p
t
a
i
n
To
t
a
l
H
o
u
r
s
Total Labor and Reimbursables:
PRIME CONSULTANT
CSWST2LDA PARTNERS
Subtotal
REIMBURSABLES
Pr
i
n
c
i
p
a
l
Se
n
i
o
r
P
l
a
n
n
e
r
Printing, postage, communication, travel expenses, project related expenses, mileage
Pr
i
n
c
i
p
a
l
A
r
c
h
i
t
e
c
t
En
v
i
r
o
n
m
e
n
t
a
l
P
l
a
n
n
e
r
Gr
a
p
h
i
c
A
r
t
i
s
t
Pr
o
j
e
c
t
M
a
n
a
g
e
r
/
A
r
c
h
i
t
e
c
t
Wo
r
d
P
r
o
c
e
s
s
i
n
g
En
g
i
n
e
e
r
I
To
t
a
l
H
o
u
r
s
ATTACHMENT 3
Page 357 of 476
Project Name:CIP Corporation Yard Design
Prepared by:Matt Kennedy
Reviewed by:Dan Reiter
Job Number:12571668.PP
TOTAL OTHER CONSULTANT TOTAL TOTAL
HOURS DIRECT BURDENED SUB FEES FEE
TASK COSTS LABOR COSTS
Task 1 Project Management and Coordination 293 $3,582.50 $74,736.00 $0.00 $78,318.50
Task 2 Field and Existing Information Review 160 $2,727.60 $32,406.00 $0.00 $35,133.60
Task 3 Topographic and Boundary Survey 152 $19,565.60 $28,360.00 $0.00 $47,925.60
Task 4 Design Charrettes / Workshops 337 $6,469.40 $82,711.00 $10,591.50 $99,771.90
Task 5 Environmental and Permitting 292 $2,398.00 $49,910.00 $5,175.00 $57,483.00
Task 6 Geotechnical Investigation 16 $134.00 $4,160.00 $31,970.00 $36,264.00
Task 7 Preliminary Design 4010 $30,190.80 $729,994.00 $28,865.00 $789,049.80
Task 8 Final Design 3253 $25,248.10 $568,376.00 $17,480.00 $611,104.10
PROJECT TASK SUBTOTALS 8513 $90,316.00 $1,570,653.00 $94,081.50 $1,755,051.00
PROJECT TOTAL $1,755,051.00
ATTACHMENT 4
Page 358 of 476
Project Name:CIP Corporation Yard Design
Prepared by:Matt Kennedy
Reviewed by:Dan Reiter
Job Number:12571668.PP
LABOR CATEGORY >
RATE > $290.00 $280.00 $290.00 $220.00 $165.00 $165.00 $165.00 $240.00 $165.00 $275.00 $165.00 $285.00 $180.00 $275.00 $200.00 $165.00 $225.00 $135.00 $200.00 $190.00 $190.00 $225.00
TASK /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr
Task 1 Project Management and Coordination
1.1 Project Initiation 4 12 2 4 2 2 2 2 4 2
1.2 Project Coordination, Reporting and Schedule 32
1.3 Project Meetings and Presentations 16 80
1.4 Quality Management 2 1 2
22 125 4 4 0 0 0 2 0 2 0 2 0 2 0 0 4 0 2 0 0 0
Task 2 Field and Existing Information Review
2.1 Review Existing Documents 1 1 8 8 4 8 8 8 4 4 4 4 4 4 4
2.2 Perform Site Visits 4 8 4 4 4 4 4 8
1 1 0 8 12 4 16 12 12 8 8 4 8 4 12 4 0 0 0 0 0 0
Task 3 Topographic and Boundary Survey
3.1 Finalize Topographic Survey 1 24
3.2 Utility Investigations 1 8
3.3 Boundary Survey 1 40
3.4 Mapping Development 1 4 8 8 32
0 4 0 4 8 0 8 0 0 0 0 0 0 0 0 0 0 0 0 0 104 0
Task 4 Design Charrettes / Workshops
4.1 Project Programming Workshop 1 8 16 12 12 12 2 2 2
4.2 Project Planning Workshop 2 8 16 12 12 12 2 3 2 8
4.2 Preliminary Design Workshop 3 8 16 12 12 12 2 4 2 8
24 48 0 36 0 0 0 36 0 36 0 6 0 9 0 0 0 0 6 16 0 0
Task 5 Environmental and Permitting
5.1 Prepare Admin Draft IS & Proposed MND 2 6 12 42 118 12
5.2 Prepare Checkdraft, Circulate Public Review IS/MND 2 4 10 24
5.3 Consider Comments, Prepare MMP, NOD (5 comments, 1 mtg)2 16 16
2 8 18 0 0 0 0 0 0 0 0 0 0 0 0 0 68 158 0 12 0 0
Task 6 Geotechnical Investigation
6.1 Preliminary Geotechnical Investigation 1 2 1 2
6.2 Design-Level Geotechnical Investigation 1 4 1 2
6.3 Engineering Design Consultation
2 6 2 0 0 0 0 0 0 0 0 0 0 4 0 0 0 0 0 0 0 0
Task 7 Preliminary Design
7.1 Schematic Design (SD-30%)12 24 8 40 64 40 40 32 52 32 52 16 40 40 40 64 24 8 2
7.2 Design Development (DD-60%)12 32 8 64 80 64 64 80 140 40 148 24 64 80 80 120 40 8 4
24 56 16 104 144 104 104 112 192 72 200 40 104 120 120 184 0 0 64 16 0 6
Task 8 Final Design
8.1 Pre-Final Construction Documents (CD-95%)12 32 8 64 80 64 64 80 140 40 148 24 64 80 80 120 48 8 8
8.2 Final Construction Documents (CD-100%)8 16 8 32 32 8 24 24 42 24 42 12 32 32 32 40 16 2 6
20 48 16 96 112 72 88 104 198 64 190 36 96 112 112 160 0 0 64 10 0 14
PROJECT TASK SUBTOTALS 95 296 56 252 276 180 216 266 402 182 398 88 208 251 244 348 72 158 136 54 104 20
PROJECT TOTAL
(1) OTHER DIRECT COSTS include telephone, vehicle mileage, printing, reproduction and other miscellaneous direct expenses.
Subtotal Task 7
Subtotal Task 8
Subtotal Task 6
Subtotal Task 5
Envir Landscape
Architect
Sr. Elec.
Engr
Sr. Structural
Engr
Structural
Engr
Sr. Mech.
EngrPrincipal Sr. EnvirCivil
Engineer
Staff
Structural
Land
Surveying ConstructabilitySite
Visualizatio
GHD - PROJECT FEE ESTIMATING SHEET
Quality
ManagerPM Mech. Engr
LABOR COSTS
H/H Engr Staff Utility
Engr Sr. Elec. EngrStaff Civil
Engr
Subtotal Task 1
Subtotal Task 2
Subtotal Task 4
Subtotal Task 3
Sr. FPE/Life
Safety
FPE/Life
Safety
5/11/2022 Page 1
ATTACHMENT 5
Page 359 of 476
Project Name:CIP Corporation Yard Design
Prepared by:Matt Kennedy
Reviewed by:Dan Reiter
Job Number:12571668.PP
LABOR CATEGORY >
RATE >
TASK
Task 1 Project Management and Coordination
1.1 Project Initiation
1.2 Project Coordination, Reporting and Schedule
1.3 Project Meetings and Presentations
1.4 Quality Management
Task 2 Field and Existing Information Review
2.1 Review Existing Documents
2.2 Perform Site Visits
Task 3 Topographic and Boundary Survey
3.1 Finalize Topographic Survey
3.2 Utility Investigations
3.3 Boundary Survey
3.4 Mapping Development
Task 4 Design Charrettes / Workshops
4.1 Project Programming Workshop 1
4.2 Project Planning Workshop 2
4.2 Preliminary Design Workshop 3
Task 5 Environmental and Permitting
5.1 Prepare Admin Draft IS & Proposed MND
5.2 Prepare Checkdraft, Circulate Public Review IS/MND
5.3 Consider Comments, Prepare MMP, NOD (5 comments, 1 mtg)
Task 6 Geotechnical Investigation
6.1 Preliminary Geotechnical Investigation
6.2 Design-Level Geotechnical Investigation
6.3 Engineering Design Consultation
Task 7 Preliminary Design
7.1 Schematic Design (SD-30%)
7.2 Design Development (DD-60%)
Task 8 Final Design
8.1 Pre-Final Construction Documents (CD-95%)
8.2 Final Construction Documents (CD-100%)
PROJECT TASK SUBTOTALS
PROJECT TOTAL
(1) OTHER DIRECT COSTS include telephone, vehicle mileage, printing, reproduction and other miscellaneous direct expenses.
Subtotal Task 7
Subtotal Task 8
Subtotal Task 6
Subtotal Task 5
Subtotal Task 1
Subtotal Task 2
Subtotal Task 4
Subtotal Task 3
Client:City of Ukiah
Date:May 12, 2022
TOTAL OTHER GHD+TLCD FULLY SUB SUB SUB TOTAL TOTAL
HOURS DIRECT BURDENED Valerius Miller Pacific Cromb SUB FEES FEE
$276.00 $276.00 $242.00 $213.00 $190.00 $184.00 $173.00 $165.00 $120.00 $75.00 $110.00 COSTS (1)LABOR COSTS (Biology)(Geotech)(Cost Estimate)W/MARKUP
/Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr 15%
12 8 1 6 63 $937.10 $15,413.00 $0.00 $16,350.10
20 8 60 $390.00 $14,680.00 $0.00 $15,070.00
20 30 8 154 $2,151.40 $40,700.00 $0.00 $42,851.40
8 1 2 16 $104.00 $3,943.00 $0.00 $4,047.00
40 0 58 0 0 0 0 0 0 2 24 293 $3,582.50 $74,736.00 $0.00 $0.00 $0.00 $0.00 $78,318.50
10 20 104 $676.00 $21,270.00 $0.00 $21,946.00
8 8 56 $2,051.60 $11,136.00 $0.00 $13,187.60
0 0 18 0 28 0 0 0 0 0 0 160 $2,727.60 $32,406.00 $0.00 $0.00 $0.00 $0.00 $35,133.60
25 $3,740.10 $4,840.00 $0.00 $8,580.10
9 $15,058.50 $1,800.00 $0.00 $16,858.50
41 $266.50 $7,880.00 $0.00 $8,146.50
24 77 $500.50 $13,840.00 $0.00 $14,340.50
0 0 0 0 0 0 0 24 0 0 0 152 $19,565.60 $28,360.00 $0.00 $0.00 $0.00 $0.00 $47,925.60
12 12 12 2 2 106 $2,115.30 $26,282.00 $0.00 $28,397.30
12 12 12 2 2 115 $2,173.80 $28,077.00 $0.00 $30,250.80
12 12 12 2 2 116 $2,180.30 $28,352.00 $9,210.00 $10,591.50 $41,123.80
36 0 36 36 0 0 0 0 0 6 6 337 $6,469.40 $82,711.00 $0.00 $0.00 $9,210.00 $10,591.50 $99,771.90
8 8 208 $1,852.00 $35,240.00 $4,500.00 $5,175.00 $42,267.00
2 4 46 $299.00 $7,890.00 $0.00 $8,189.00
4 38 $247.00 $6,780.00 $0.00 $7,027.00
0 0 0 0 0 0 0 0 10 0 16 292 $2,398.00 $49,910.00 $4,500.00 $0.00 $0.00 $5,175.00 $57,483.00
1 7 $45.50 $1,800.00 $9,800.00 $11,270.00 $13,115.50
1 9 $88.50 $2,360.00 $16,000.00 $18,400.00 $20,848.50
0 $0.00 $0.00 $2,000.00 $2,300.00 $2,300.00
0 0 0 0 0 0 0 0 0 0 2 16 $134.00 $4,160.00 $0.00 $27,800.00 $0.00 $31,970.00 $36,264.00
60 60 60 240 220 160 180 2 2 1614 $12,351.40 $314,420.00 $10,900.00 $12,535.00 $339,306.40
24 60 60 240 220 220 160 256 2 2 2396 $17,839.40 $415,574.00 $14,200.00 $16,330.00 $449,743.40
84 120 120 480 220 220 220 320 436 4 4 4010 $30,190.80 $729,994.00 $0.00 $0.00 $25,100.00 $28,865.00 $789,049.80
30 40 60 240 220 220 180 256 2 3 2415 $18,357.90 $417,620.00 $9,250.00 $10,637.50 $446,615.40
16 20 30 60 60 72 64 80 2 2 838 $6,890.20 $150,756.00 $5,950.00 $6,842.50 $164,488.70
46 60 90 300 280 0 292 244 336 4 5 3253 $25,248.10 $568,376.00 $0.00 $0.00 $15,200.00 $17,480.00 $611,104.10
206 180 322 816 528 220 512 588 782 16 57 8,513 $90,316.00 $1,570,653.00 $4,500.00 $27,800.00 $49,510.00 $94,081.50 $1,755,051.00
$1,755,051.00
Principal
Architect
Interior
Designer
Word
ProcessingProj Captain Sr Arch
Designer
Architectural
Mngr CAD Tech
FEE COMPUTATION
Proj
Architect
Project
Admin
Sr. CAD
Tech
Arch
Designer
5/11/2022 Page 2Page 360 of 476
Page 1 of 2
Agenda Item No: 7.o.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1835
AGENDA SUMMARY REPORT
SUBJECT: Report of the Acquisition of Parts and Labor for the Repair of the 2018 Pierce Fire Engine from
Golden State Emergency Vehicle Services Inc. in the Amount of $53,505.32, and Approval of Corresponding
Budget Amendments.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:
1. Repair Estimate 1446678
2. 00048057
3. UPD # 22-0886 Invoice
Summary: Council will receive a report of the acquisition of parts and labor for the repair of the 2018 Pierce
fire engine from Golden State Emergency Vehicle Services Inc. and consider approving a corresponding
budget amendment.
Background: While responding to an emergency, a Fire Authority engine suffered body and other damage at
the site caused by a third party vehicle. City Risk Management is in contact with the insurance company that
will reimburse part or all of the expenses.
Discussion: Garage Staff reached out to the original equipment manufacturer, Goldenstate Emergency
Vehicle Services, and got a repair estimate (Attachment 1) for the parts and labor needed to bring the vehicle
back to operation. A Purchase Order (Attachment 2) was completed and issued to Goldenstate to begin with
the repairs.
There are currently sufficient budgeted funds for this repair but, due to the scale of the expense, Staff is
requesting a budget amendment to replenish the vehicle repair account to supply sufficient funds for future
repairs. A budget amendment is also being requested for the anticipated insurance proceeds to be
received. This is per the invoice submitted by the Risk Management department, provided as Attachment 3.
Recommended Action: Receive report of the acquisition of parts and labor for the repair of a 2018 Pierce
Fire Engine from Golden State Emergency Vehicle Services in the amount of $53,505.32, and approve the
corresponding budget amendments.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 10521210.56130.V6881: $0.00
PROPOSED BUDGET AMOUNT: 10521210.56130.V6881: $53,505.32; 10521210.48110.V6881: $53,505.32
FINANCING SOURCE: Insurance Proceeds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: PO 48057
COORDINATED WITH: Dave Kirch, Fleet Maintenance Supervisor; Sheri Mannion, HR and Risk
Manager; Mary Horger, Financial Services Manager
Page 361 of 476
Page 2 of 2
Page 362 of 476
1320 Airport Road
Ukiah CA 95482
CITY OF UKIAH FIRE DEPARTMENT
Repair Order
Estimate To:
Estimate
Golden State Emergency Vehicle Service Inc.
7400 Reese Road
Sacramento, CA 95828-3706
Tel. : (916) 330-1638
Fax. : (916) 330-1649
Phone: (707) 467-5784
RE000385
Payment Term
Jun 20, 2022
Estimate
PIE-0174 NET30
Date A/C
21 /
Page
Unit VIN32041-01 4P1BAAFF0JA019433
Pumper, Short, Aluminum, 2nd Gen
Make Model Year EnginePIERCEENFORCER2018
Activity Description
TotalPart Number Part Description ChargeQuantity
1. A.) Wreck Repair Estimate HR 43725.00165.00265.00
Repairs per attached breakdown.
1.00 EAFRAMING,VERT,LH,OVER WHEEL,ALU LAP,3.00 X 30.00 103.895914-2459 103.90
1.00 EAFRAMING,VERT,RH,OVER WHEEL,ALU LAP,3.00 X 30.00 107.637014-2460 107.64
1.00 EADOOR,SGLE-AL,31.50 X 61.75 F-F 1361.71801704560-0239 1361.72
2.00 EABRKT,CAMPER STEP,ALUM UTILITY,2G 106.62382363661 213.25
2.00 EATRIM,SEAM,HATCH/COMPARTMENT,AL SIDE,PAINTED,124"L BODY 82.26482485433-0023 164.53
1.00 EASTEP, ASSY,CAMPER,DBL,ALUM 12.00"W 313.68832516584 313.69
1.00 EASTEP,4-WAY,CAMPER STYLE 12.00"W 117.22392516640 117.22
2.00 EABRKT,TOOLBOARD MTG,AL LAP,PUMPER 152.10912670443 304.22
1.00 EASUPPORT,SPLIT TB,DS,10.0 45 DEGREE CORNER,PUC 3104220 1014.53143104220 1014.53
1.00 EAPARTITION,RR,DS,AL,72.0 DEF TANK MTG,3 RSD RR 572.20333153863 572.20
1.00 EA(**) LIGHT,AMDOR,LUMA BAR 12",LED,H-H2O HI OUT H20,AY-LB-100.30933192166-0001 100.31
1.00 EABULKHEAD, REAR DS 0.000032041BD 0.00
1.00 EAFNDR PNL,DS 691.608432041FD 691.61
1.00 EAFALSE BKHD,LS,RR,AL,72.00 FDLER,3.00 RAISED RR 280.69013227555 280.69
1.00 EAFENDER CROWN LH SS 27 14 GA REAR 387.61263235195 387.61
100.00 FTSEAL,DOOR,D SECTION,BLACK 100 FOOT ROLL 0.63744060738 63.74
1.00 EAGASKET,D-RING HNDL,KEY,PLN FLG PSA 2-SIDES, 80-2267 7.202794-5010 7.20
1.00 EADS REAR WALL PANEL 467.8886CSQ220526-467.89
Activity Sub-total: 49996.95
2. Travel Time HR 1278.75165.007.75
Round trip travel to customer location to develop estimate.
Activity Sub-total: 1278.75
ATTACHMENT 1
Page 363 of 476
1320 Airport Road
Ukiah CA 95482
CITY OF UKIAH FIRE DEPARTMENT
Repair Order
Estimate To:
Estimate
Golden State Emergency Vehicle Service Inc.
7400 Reese Road
Sacramento, CA 95828-3706
Tel. : (916) 330-1638
Fax. : (916) 330-1649
Phone: (707) 467-5784
RE000385
Payment Term
Jun 20, 2022
Estimate
PIE-0174 NET30
Date A/C
22 /
Page
Activity Description
TotalPart Number Part Description ChargeQuantity
3.C.) Rear Thrust Angle HR 1000.001000.001.00
This would be a sublet activity and we have estimated $1K.
Activity Sub-total:1000.00
PAYMENT(S): Remit payment to:
Golden State Emergency Vehicle Service, Inc.
7400 Reese Road
Sacramento, CA 95828
If desired, credit card payments can be made by logging onto
goldenstatefire.com. You will need the invoice number to pay online.
RETURN(S): All electrical parts are final. Notification must be received within 30
calendar days from invoice date. Authorization(s) are dependent upon OEM
approval, restocking and other fees may apply.
PARTS ONLY CREDIT MEMO POLICY: If applicable, credit memo to be
applied in its entirety to balance within 30 days of notice date. If not applied,
refund check will be issued to the address on invoice.
EPA# CAL000402744
Signature:_______________________________
Total Labor:
Total Parts:
Shop Supplies:
SubTotal:
ESTIMATE TOTAL:
6,271.95
46,003.75
690.06
53,505.32
Total TAX:539.56
52,965.76
Page 364 of 476
Purchase Order
Purchase
Order #
THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES AND SHIPPING PAPERS.
Fiscal Year Page of
Delivery must be made within
doors of specified destination.
PO TotalRECEIVING COPY
BILL TO
V
E
N
D
O
R
SHIP
TO
Date OrderedVendor Phone Number Date RequiredVendor Fax Number Buyer
Item#Description/Part No.Unit Price Extended PriceUOMQty
CITY OF UKIAHATTN: ACCOUNTS PAYABLE300 SEMINARY AVENUEUKIAH, CA 95482
Freight Method/TermsDelivery Reference Department/Location Sales Tax Rate
2023 1 1
48057-00
GOLDEN STATE EMERGENCY VEHICLE SERVICE INC7400 REESE RDSACRAMENTO CA 95828
CITY OF UKIAH - FIRE DEPT300 SEMINARY AVENUEUKIAH CA 95482
07/01/2022916-330-1638 Mary Horger
0.000FOB UKIAH/N30 FIRE DEPARTMENT
$53,505.32
1 46003.8 DOLL $1.000 $46,003.75LABOR FOR THE REPAIR OF 2018 PIERCE
ENFORCER VIN 4P1BAAFF0JA019433
105.10.00.21.212.2121.21210.56130.V6881 $46,003.75
2 6271.9 DOLL $1.000 $6,271.95PARTS
105.10.00.21.212.2121.21210.56130.V6881 $6,271.95
3 690.1 DOLL $1.000 $690.06SHOP SUPPLIES
105.10.00.21.212.2121.21210.56130.V6881 $690.06
4 539.6 DOLL $1.000 $539.56TAX
105.10.00.21.212.2121.21210.56130.V6881 $539.56
REF REQ E39171
AS PER REPAIR ORDER ESTIMATE RE000385 DATED
6/20/2022
ATTACHMENT 2
Page 365 of 476
INVOICE
National Interstate- Policy #AAL0000179-01
Date 6/21/2022
Order No.
Rep
FOB
Qty Unit Price TOTAL
Request for reimbursement for property damages incurred
on May 13,2022 at 410 McPeak st.
Damage to City of Ukiah Fire Truck - UPD #22-0886
Vehicle driver - Brian Bosque
City of Ukiah Garage Department (see attached invoice) 435.00$
Eighteen Wheel Mobile Truck Alignment 400.00$
Golden State Emergency Vehicle Service 53,505.32$
Paint Estimate TBD
ADMINISTRATIVE FEES (Per CA Public Contract Code Sec. 22019) 1,000.00$
Net 30
For questions, please contact Temple Cabral, HR/Risk Management Technician
SubTotal 55,340.32$
Shipping
Tax Rate(s)
TOTAL 55,340.32$
Office Use Only
Please make checks payable to the City of Ukiah, Reference Property Damage Claim 5/13/2022
City of Ukiah
Risk Management Office
300 Seminary Avenue
Ukiah, CA 95482
(707) 467-5726
**This total is subject to change when we
receive the paint estimate**
Description
(707) 467-5726 or tcabral@cityofukiah.com
ATTACHMENT 3
Page 366 of 476
Page 1 of 3
Agenda Item No: 11.a.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1796
AGENDA SUMMARY REPORT
SUBJECT: Public Hearing and Possible Introduction by Title Only of an Ordinance Amending Various
Sections of Ukiah City Code to Streamline the Use Permit Application Process and Operational Standards for
Cannabis-Related Businesses.
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director
PRESENTER: Craig Schlatter, Community Development
Director; Darcy Vaughn, Assistant City Attorney
ATTACHMENTS:
1. Cannabis Ordinance Amendment Redline
2. Cannabis Ordinance Amendment Clean
Summary: Council will conduct a public hearing and possibly introduce by title only an Ordinance amending
various sections of Ukiah City Code to streamline the use permit application process and operational
standards for cannabis-related businesses.
Background: Since the City Council's adoption of the Marijuana Dispensaries Ordinance in 2017, Council has
requested annual reports from Staff related to Dispensary Use Permit applications received, approved, and
withdrawn; and an evaluation of Ordinance administration and effectiveness. The 2021 annual report on the
Cannabis-Related Businesses Ordinance ("the Ordinance") was due to be presented on October 6, 2021, but
with over four years of data, Staff delayed the report to analyze if modifications to the Ordinance should be
recommended. Staff also discussed the Ordinance's effectiveness with the Planning Commission at their
January 12, 2022, regular meeting.
On February 2, 2022, Staff presented the 2021 annual report, which included Staff's recommendation that the
Ordinance be modified to streamline or enhance the City's responsiveness to permitting cannabis-related
businesses. Staff also recommended Council form an ad hoc committee to review potential ordinance
modifications to streamline the permitting/renewal process and other potential considerations. The City
Council appointed Mayor Brown and Vice-Mayor Duenas to serve on the Ad Hoc Committee and directed the
Ad Hoc and Staff to bring back recommendations for potential Ordinance modification.
Discussion: The Cannabis Ordinance Ad Hoc and Staff met on March 11, 2022, and discussed possible
modifications. The recommendations of the Cannabis Ordinance Ad Hoc committee have been incorporated into
the proposed Ordinance of the City Council of the City of Ukiah amending various sections of the Ukiah City Code
to streamline the use permit application process and operational standards for cannabis related businesses
(“Cannabis Ordinance Amendment”). A redlined version of the Cannabis Ordinance Amendment (Attachment 1)
and a clean version of the Amendment (Attachment 2) are attached to this report. Below are the Ad Hoc's
recommendations to Council, along with supporting information and analysis from Staff.
Cannabis Ordinance Ad Hoc Recommendations and Staff Analysis
1. To the extent possible, consolidate cannabis regulations into a single article in Ukiah City Code.
Consolidating the regulations into a single article should make it simpler for prospective applicants to find
Page 367 of 476
Page 2 of 3
pertinent and applicable regulations for their business types, resulting in time saved during the permit review
process. Staff supports this recommendation. The Cannabis Business Ordinance Amendment moves all
definitions and regulations specific to cannabis retailers to a new Section 9174.3 to Article 15.7 of Chapter 2 in
Division 9 of the Ukiah City Code.
2. Update terminology, definitions, and permit types to mirror State definitions.
State law requires dual licensing- i.e. the securing of both a local permit and a State license prior to operation.
By synchronizing the terminology, time will be saved for the Applicant, Staff, and State during the permitting
process. Staff supports this recommendation.
3. Reduce the number of use permit renewals required. Instead of requiring the annual renewal of use permits
in perpetuity, require only one renewal after the first year of operation of the cannabis-related business. Define
the date upon which the cannabis-related business is in operation as the date the City's business license is
received.
Cannabis-related businesses are currently the only businesses operating in the City that require an annual use
permit renewal. As indicated in the 2021 annual report, cannabis-related businesses have not negatively
impacted the neighborhoods in which they are located. Staff supports the Ad Hoc's recommendation to reduce
this regulatory burden for the business, requiring only a one-time renewal.
4. Remove cannabis-specific parking requirements in favor of commercial parking requirements in other
zoning districts. Determine parking requirements by the base zoning district's requirements rather than
requiring separate parking requirements for cannabis-related businesses.
Current regulations require one parking space for every 200 gross square feet (1 sp/200 sf) of retail space,
office space, and similar floor areas for cannabis retailers, whereas commercial parking requirements for non-
cannabis retail businesses are between 1sp/250 sf and 1 sp/300 sf gross leasable space. The Community
Development Department has not seen evidence of more cars parked at cannabis retail establishments than
at other types of retail businesses, nor has the Department received complaints related to parking from
neighboring businesses. Basing requirements on the base zoning district would treat cannabis retailers the
same as other retailers, as well as streamlining the permit review process and avoiding confusion. Staff
supports this recommendation.
5. Clarify the Operating Requirements for cannabis retailers (91742.B of the Ordinance), to specify that only
the security plans, security site plan, and applicant employee background checks will be maintained by the
City as confidential.
The current file confidentiality requirements in Section 5708 of the Code (which are set forth in the new
Section 9174.3 in the proposed Cannabis Business Ordinance Amendment) do not clearly define what parts of
the use permit file are confidential. Section 5708O states: "Information provided for purposes of this section
shall be maintained by the City as confidential information, and shall not be disclosed as public records unless
pursuant to subpoena issued by a court of competent jurisdiction otherwise compelled by court order."
In recollecting the 2017 meetings of the cannabis ad hoc committee during the drafting of the marijuana
dispensaries ordinance, Staff believes the purpose of Section 5708O was to protect the privacy of employees
during the required background check process and the security of the business. However, during the drafting
of the first ordinance, the specifics of the application process and how regulations would change over time
were not known. In practice, and because of the public nature of planning division discretionary use permit
files, Staff has treated as confidential employee background checks, security site plans, and security plans.
Proposed by the ad hoc is to more prescriptively define Section 5708O to reflect current practice. Staff
supports this recommendation. Since Section 5708 will be repealed by the proposed Cannabis Business
Ordinance Amendment, this proposed amendment appears in Section 9174.2.B.8 and applies to all cannabis
businesses generally.
Page 368 of 476
Page 3 of 3
6. Enable an administrative withdrawal procedure for all cannabis-related businesses.
For all cannabis businesses except dispensaries, there is an administrative withdrawal procedure in UCC
Section 5709D that enables Staff to deem an application as withdrawn if no response to an incomplete letter is
received from the Applicant within thirty (30) days. This is a helpful tool that saves both Finance and
Community Development Department Staff time in the tracking and processing of outdated and stagnant
projects. Proposed with this recommendation is to enable an administrative withdrawal procedure for
dispensaries, treating all cannabis-related businesses the same. Staff supports this recommendation.
7. Amend UCC Section 5707A to permit both medical and adult use retail cannabis businesses in the CN
(Neighborhood Commercial) zoning district.
UCC Section 5707A currently allows only medical cannabis dispensaries in the CN zoning district. The ad hoc
recommendation would add adult use retail so that both medical and adult use retail cannabis businesses are
allowed in the CN zoning district.
Given the uses surrounding CN districts, which consist mostly of R1 (single-family residential) and R2
(medium-density residential), plus the proximity limitations to sensitive uses such as schools, it is challenging
to establish a cannabis business in a CN zoned district. To date, Department staff have received no
applications for cannabis related businesses located on any of the CN zoned parcels. Although Staff supports
the Ad Hoc's recommendation, in practice it may continue to be difficult for cannabis-related businesses to
locate in CN zoning districts.
Staff recommends Council conduct the public hearing and introduce by title only the Ordinance in Attachment
2 amending various sections of the Ukiah City Code to streamline the use permit application process and
operational standards for cannabis related businesses.
Recommended Action: Conduct a public hearing and introduce by title only the Ordinance of the City Council
of the City of Ukiah amending various sections of the Ukiah City Code to streamline the use permit application
process and operational standards for cannabis-related businesses.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Darcy Vaughn, Assistant City Attorney; Michelle Irace, Planning Manager; Jesse
Davis, Planning Manager
Page 369 of 476
1
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING
VARIOUS SECTIONS OF THE UKIAH CITY CODE TO AMEND THE USE PERMIT
APPLICATION PROCESS AND OPERATIONAL STANDARDS FOR CANNABIS
RELATED BUSINESSES.
The City Council of the City of Ukiah hereby ordains as follows.
SECTION 1
Chapter 8 in Division 6 of the Ukiah City Code is hereby repealed in its entirety.
SECTION 2
Article 6 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the
Neighborhood Commercial (C-N) Zoning District is hereby amended to read as
follows (unchanged text is omitted and is shown by “* * *”):
§9062 USES PERMITTED WITH SECURING OF A USE PERMIT
The following uses may be permitted in neighborhood commercial (C-N) districts,
subject to first securing a use permit pursuant to provisions contained in section 9262 of
this chapter:
***
Cannabis Retailer
SECTION 3
Article 7 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the
Community Commercial (C-1) Zoning District is hereby amended to read as
follows (unchanged text is omitted and is shown by “* * *”):
§9082 PERMITTED USES
The following uses require approval of a use permit pursuant to the provisions
contained in section 9262 of this chapter:
***
Cannabis Cultivation - Processoring
Cannabis Manufacturering – Packaging
Cannabis Manufacturering – Shared Use
* * *
SECTION 4
Attachment 1
Page 370 of 476
2
Article 8 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Heavy
Commercial (C-2) Zoning District is hereby amended to read as follows
(unchanged text is omitted and is shown by “* * *”):
§9097 PERMITTED USES
The following uses require approval of a use permit pursuant to the provisions
contained in section 9262 of this code:
***
Cannabis Cultivation – Processor
***
Cannabis Manufacturer – Packaging
Cannabis Manufacturer – Shared Use
***
SECTION 5
Article 9 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the
Manufacturing (M) Zoning District is hereby amended to read as follows
(unchanged text is omitted and is shown by “* * *”):
§9112 USES PERMITTED SUBJECT TO FIRST SECURING A USE PERMIT
The following uses may be permitted in Manufacturing (M) Districts subject to
first securing a use permit, as provided in this chapter, in each case:
A. Cannabis cultivation – Large indoor.
B. Cannabis cultivation – Large mixed light.
C. Cannabis cultivation – Medium indoor.
D. Cannabis cultivation – Medium mixed light.
Cannabis cultivation – Processor.
E. Cannabis cultivation – Small indoor.
F. Cannabis cultivation – Small mixed light.
G. Cannabis cultivation – Specialty cottage.
H. Cannabis cultivation – Specialty indoor.
I. Cannabis cultivation – Specialty mixed light.
J. Cannabis distributorion.
K. Cannabis manufacturering – Level 1.
Cannabis manufacturer – Packaging.
Cannabis manufacturer Level 1 – Shared Use.
L. Cannabis microbusiness.
M. Cannabis nursery.
N. Cannabis retailer.
O. Cannabis testing laboratory.
Page 371 of 476
3
P. Industrial, manufacturing, or storage uses which may be objectionable by reason of
production of smoke, dust, noise, radioactivity, vibration, bright light or other causes.
Q. Recreational uses, hotels, motels, mobile home parks, retail stores, offices, service
establishments.
R. Resident manager/security personnel housing.
SECTION 6
Article 15 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the
Public Facilities (PF) Zoning District is hereby amended to read as follows
(unchanged text is omitted and is shown by “* * *”):
§9170.2 PERMITTED USES
The following uses are permitted in the Public Facilities (PF) Zoning District
subject to first securing a use permit:
***
Cannabis Cultivation – Processor.
***
Cannabis Manufacturer – Packaging
Cannabis Manufacturer – Shared Use
***
SECTION 7
Article 15.7 of Chapter 2 in Division 9 of the Ukiah City Code is amended to read
as follows:
ARTICLE 15.7. STANDARDS FOR SPECIFIC LAND USES THAT ARE SUBJECT TO
DISCRETIONARY REVIEW
* * *
§9174.1 APPLICABILITY
The land uses and activities included in this Article shall comply with the provisions of
the section applicable to the specific land use, in addition to all other applicable
provisions of this article and the Ukiah City Code.
A. Where Allowed: The uses that are subject to the standards in sections 9174.2
through 9174.9 of this Code shall only be located in the zoning districts indicted in
Articles 3 through 15 of this Chapter 2, Division 9 or as otherwise indicated in this
Chapter.
B. Development Standards: The standards for specific land uses included in this
Article are required and supplement those included in the Ukiah City Code. In the event
of any conflict between the requirements of this Article and those included elsewhere in
Page 372 of 476
4
the City Code, the requirements of this Article shall control.
§9174.2 CANNABIS-RELATED BUSINESSES
A. Cannabis-Related Business Use Permit Application Requirements:
1. Submission: A complete Use Permit application submittal packet shall be
submitted in accordance with Section 9262 of this Code, including a detailed written
statement as to how the proposed Cannabis Related Business complies with this
Section, and any other information or submissions required by this Code. All
applications for Use Permits for Cannabis-Related Businesses shall be filed with the
Planning Department, using forms provided by the City, and accompanied by the
applicable filing fee and any other applicable fees or charges. It is the responsibility of
the applicant to provide information required for approval of the permit. The application
shall be made under penalty of perjury.
2. Effect of Other Permits or Licenses: The fact that an applicant possesses
other types of State or City permits or licenses does not exempt the applicant from the
requirement of obtaining a Use Permit.
3. Submittal Requirements: Any application for a Use Permit for a Cannabis-
Related Business shall include the following information:
a. Applicant(s) Name: The full name (including any current or prior aliases, or
other legal names the applicant is or has been known by, including maiden
names), present address, and telephone number of the applicant;
b. Applicant(s) Mailing Address: The address to which notice of action on the
application is to be mailed;
c. Previous Addresses: Previous addresses for the past five (5) years
immediately prior to the present address of the applicant;
dc. Verification of Age: Written proof that the applicant is at least twenty-one (21)
years of age;
ed. Physical Description: Applicant’s height, weight, color of eyes and hair;
fe. Photographs: Passport quality photographs for identification purposes;
g. Employment History: All business, occupation, or employment of the applicant
for the five (5) years immediately preceding the date of the application;
hf. Tax History: The Cannabis Related Business tax history of the applicant,
including whether such person, in previously operating in this or another city,
county or state under license has had a business license revoked or suspended,
Page 373 of 476
5
the reason therefor, and the business or activity or occupation in which the
applicant engaged subsequent to such action of suspension or revocation;
ig. Management Information: The name or names and addresses of the person
or persons having the management or supervision of applicant’s business;
jh. Criminal Background: A completed background investigation verifying whether
the person or person having the management or supervision of applicant’s
business has been convicted of a crime(s), the nature of such offense(s), and the
sentence(s) received therefor;
ki. Employee Information: Number of employees, volunteers, and other persons
who will work at the Cannabis-Related Business;
lj. Plan of Operations: A plan of operations describing how the Cannabis Related
Business will operate consistent with the intent of State law, including obtaining
all applicable State licenses, and the provisions of this Section, including but not
limited to ensuring that the Cannabis-Related Business will not engage in
cannabis-related commercial activities that violate California law or this chapter.
mk. Written Response to Cannabis Related Business Standards: The applicant
shall provide a comprehensive written response identifying how the Cannabis
Related Business plan complies with each of the standards for review in this
chapter, specifically the limitation on location and operating requirements in this
Article;
nl. Security Plan: A detailed security plan and diagram outlining the proposed
security arrangements for ensuring the safety of persons and to protect the
premises from theft. The plan shall include installation of security cameras, a
premises and panic alarm system monitored by a licensed operator, and a
security assessment of the site conducted by a qualified professional;
om. Floor Plan: A sketch or diagram showing the interior configuration of the
premises, including a statement of the total floor area occupied by the Cannabis
Related Business. The sketch or diagram need not be professionally prepared,
but must be drawn to a designated scale or drawn with marked dimensions of the
interior of the premises to an accuracy of plus or minus six inches (6”);
pn. Site Plan: A sketch or diagram showing exterior configuration of the
premises, including the outline of all existing and proposed structures, parking
and landscape areas, and property boundaries. The sketch or diagram need not
be professionally prepared, but must be drawn to a designated scale or drawn
with marked dimensions to an accuracy of plus or minus six inches (6”);
qo. Accessibility Evaluation: A written evaluation of accessibility to and within the
building, and identification of any planned accessibility improvements;
Page 374 of 476
6
rp. Neighborhood Context Map: An accurate straight-line drawing depicting the
building and the portion thereof to be occupied by the Cannabis Related
Business, and: (a) the property lines of any school within six hundred feet (600')
of the property line of the Business for which a permit is requested, (b) the
property lines of any Cannabis Related Business within two hundred fifty feet
(250') of the primary entrance of the Business for which a permit is requested,
and (c) the property lines of any youth-oriented facility or residential zone or use
within two hundred fifty feet (250') of the primary entrance of the Business;
sq. Lighting Plan: A lighting plan showing existing and proposed exterior
premises and interior lighting levels that would be the minimum necessary to
provide adequate security lighting for the use and comply with all City standards
regarding lighting design and installation. All lighting shall be fully hooded and
downcast, and shall not shine towards the night sky, adjacent property or any
street;
tr. City Authorization: Written authorization for the City, its agents and employees
to seek verification of the information contained within the application;
us. Statement of Owner’s Consent: A statement in writing by the Owner that he
or she certifies under penalty of perjury that the applicant has the consent of the
Owner and landlord to operate a Cannabis Related Business at the location;
vt. Applicant’s Certification: A statement in writing by the applicant that he or she
certifies under penalty of perjury that all the information contained in the
application is true and correct;
wu. Other Information: Such other information as deemed necessary by the
Planning Department to demonstrate compliance with this Section including all
City and State codes, including operating requirements established in this
Section.
4. Effect of Incomplete Filing: Upon notification that an application submittal is
incomplete, the applicant shall submit any additional documents or information required
to complete the application within thirty (30) days of the date the applicant is notified in
writing by the Planning Department that the application is incomplete. If the applicant
fails to complete the application within said thirty (30) days, the application shall be
deemed withdrawn and a new application submittal that complies with this Section shall
be required in order to proceed with the application.
B. Operating Requirements for Cannabis Related Businesses: Cannabis Related
Business operations shall be established and managed only in compliance with the
following standards:
Page 375 of 476
7
1. Criminal History: Any applicant, his or her agent or employees, volunteer
workers, or any person exercising managerial authority of a Cannabis Related Business
on behalf of the applicant shall not have been convicted of any of the felony offenses
enumerated in Business and Professions Code Section 26057(b)(4), or of a felony or
misdemeanor involving moral turpitude, or on probation for a drug offense, or engaged
in misconduct related to the qualifications, functions or duties of a permittee.
Notwithstanding the above, an application shall not be denied solely on the basis that
the applicant or any manager has been convicted of a felony, if the person convicted
has obtained a certificate of rehabilitation (expungement of felony record) under
California law or under a similar Federal statute or State law where the expungement
was granted. In addition, notwithstanding the above, a prior conviction, where the
sentence, including any term of probation, incarceration, or supervised release, is
completed, for possession of, possession for sale, sale, manufacture, transportation, or
cultivation of cannabis or cannabinoid preparations, is not considered related to the
qualifications, functions, or duties of a permittee, and shall not be the sole ground for
denial of an application.
2. Minors:
a. It is unlawful for any permittee, operator, or other person in charge of any
Cannabis Related Business to employ any person who is not at least twenty-one
(21) years of age.
b. The burden of proof is on the Cannabis Related Business personnel to
establish compliance with this subsection B.2 by clear and convincing evidence.
3. Inventory and tracking: Cannabis Related Businesses shall at all times operate
in a manner to prevent diversion of Cannabis and shall promptly comply with any track
and trace program established by the State.
4. Multiple permits per site: Multiple Cannabis Related Businesses proposed on
any one site or parcel shall be granted permit approval only if all of the proposed
Cannabis Businesses and their co-location are authorized by both City and state law.
Operators of Cannabis Related Businesses issued Use Permits for multiple business
types or State license types at the same physical address shall maintain clear
separation between license types unless otherwise authorized by this Code and State
law.
5. Operating Plans: An Operating Plan for a Cannabis Related Business must
contain the following unless not applicable:
a. Storage: A Cannabis Related Business shall have suitable locked storage on
premises, identified and approved as a part of the security plan, for after-hours
storage of cannabis and cannabis products.
Page 376 of 476
8
b. Odors Control: The Cannabis Related Business shall have an air treatment
system that prevents odors generated from any storage and cultivation of
cannabis on the Business property from being detected by any reasonable
person of normal sensitivity outside the Cannabis Related Business premises. To
achieve this, both the storage and cultivation areas shall be, at minimum,
mechanically ventilated with a carbon filter or superior method.
c. Security Plans: A Cannabis Related Business shall provide adequate security
on the premises, as approved by the Chief of Police, including lighting and a
premises and panic alarm system monitored by a licensed operator, to ensure
the safety of persons and to protect the premises from theft.
d. Security Cameras: Security surveillance cameras shall be installed to monitor
the main entrance and exterior of the premises to discourage loitering, crime,
illegal or nuisance activities. The security surveillance system shall comply with
current State standards for digital video surveillance systems to be installed on
the premises of licensed Cannabis businesses, currently codified in the Cal.
Code of Regulations, Title 16, Section 5044, and as may be amended.
e. Security Video Retention: Security video shall be maintained for ninety (90)
days. In the event of a crime on site or anywhere within range of the Cannabis
Related Business’s security cameras, the Cannabis Related Business shall
provide the Chief of Police or his or her designee with a useable digital copy of
the security video upon request or at the earliest convenience.
f. Alarm System: Professionally monitored premises and panic alarm system
shall be installed and maintained in good working condition.
g. Emergency access. Security measures shall be designed to ensure
emergency access in compliance the California Fire Code and Ukiah Valley Fire
Authority standards.
h. Emergency Contact: A Cannabis Related Business shall provide the Chief of
Police with the name, e-mail address, phone number and facsimile number of an
on-site community relations staff person to whom one can provide notice if there
are operating problems associated with the Business. The Business shall make
every good faith effort to encourage neighborhood residents to call this person to
try to solve operating problems, if any, before any calls or complaints are made
to the City.
6. Signage and Notices:
a. Address identification shall comply with illuminated address signs
requirements.
Page 377 of 476
9
b. Business identification signage shall be limited to that needed for identification
only, consisting of a single window sign or wall sign that shall comply with
Section 3227 of this Code and any other City Code provisions regulating
signage.
76. Employee Records: Each owner or operator of a Cannabis Related
Business shall maintain a current register of the names of all volunteers and employees
currently working at or employed by the Cannabis Related Business, and shall disclose
such registration for inspection by any City officer or official for purposes of determining
compliance with the requirements of this Article.
87. Compliance with Other Requirements: The operator shall comply with all
applicable provisions of local, State or Federal laws, regulations or orders, as well as
any condition imposed on any permits issued pursuant to applicable laws, regulations or
orders.
98. Confidentiality: The information provided for purposes of this section
regarding the Cannabis Business security plans, security site plan, and employee
background checks shall be maintained by the City as confidential information, and shall
not be disclosed as public records unless pursuant to subpoena issued by a court of
competent jurisdiction or otherwise compelled by court order or the California Public
Records Act.
109. Display of Permit: Every Cannabis Related Business shall display at all
times during business hours the Use Permit issued pursuant to the provisions of this
chapter for such Business in a conspicuous place so that the same may be readily seen
by all persons entering the Business.
1110. Inspections: During normal business hours, Cannabis Related
Businesses permitted under this Chapter shall provide access for administrative
inspections by City officials or officers or consultants hired by the City to verify
compliance with this Article. Any Cannabis Related Business’s refusal to comply with
this section shall be deemed a violation of this Article.
112. Notification of Theft, Loss, and Criminal Activity: Cannabis Related
Businesses shall comply with the California Code of Regulations, Title 16, Section 5036,
or as may be amended, by notifying the applicable State authorities and the Ukiah
Police Department within 24 hours of discovery of any of the following situations:
a. A significant discrepancy in the Business’s inventory.
b. The Operator becomes aware of or has reason to suspect diversion, theft,
loss, or any other criminal activity pertaining to the operations of the Business.
Page 378 of 476
10
c. The Operator becomes aware of or has reason to suspect diversion, theft,
loss, or any other criminal activity by an agent or employee of the Business
pertaining to the operations of the Business.
d. The Operator becomes aware of or has reason to suspect the loss or
unauthorized alteration of records related to cannabis goods, customers or
clients, or the Business’s employees or agents.
e. The Operator becomes aware of or has reason to suspect any other breach of
security.
The notification shall be in writing and include the date and time of occurrence of
the theft, loss, or criminal activity and a description of the incident including, where
applicable, the item(s) that were taken or lost.
C. Review and Revocation: Use permits issued for Cannabis Related Business shall
be subject to annual review after the first year of operation according to the procedures
set forth in subsection D of this section, and shall be subject to revocation according to
the procedures set forth in subsection E of this section.
D. Annual Review of Use Permits for Cannabis Related Businesses:
1. Use permits for Cannabis Related Business will be subject to annual review after
the first year of operation by the Zoning Administrator, including inspection of the
business by the Zoning Administrator or his designee, to determine whether the
business is being operated in accordance with any conditions of approval imposed on
the use permit as issued by the Planning Commission or Zoning Administrator. The City
Council may, from time to time by resolution in accordance with the procedures required
by law, establish fees to be charged and collected for annual review pursuant to this
subsection.
2. In the course of annual review and after annual inspection, the Zoning
Administrator shall make findings of fact regarding the Cannabis Related Business
operator’s adherence to the conditions of approval for the use permit. In addition, the
Zoning Administrator will consider the following nonexclusive criteria in making findings
of fact which may be grounds for revocation of a use permit for a Cannabis Related
Business:
a. Whether the Cannabis Related Business operated pursuant to the use permit has
generated an excessive number of calls for police service compared to similarly
situated businesses of the same size as the Cannabis Related Business.
b. Whether there have been excessive secondary criminal or public nuisance impacts
in the surrounding area or neighborhood, including, but not limited to, disturbances of
the peace, illegal drug activity, marijuana cannabis use in public, harassment of
passersby, littering, loitering, illegal parking, loud noises, odors, or lewd conduct.
Page 379 of 476
11
c. Whether the Cannabis Related Business operating pursuant to a use permit has a
history of inadequate safeguards or procedures that show it is likely that it will not
comply with any operating requirements and standards required in the conditions of
approval.
d. Whether the Cannabis Related Business s has failed to pay fees, penalties, or
taxes required by the conditions of approval of the use permit or by this code or State
law, or has failed to comply with any requirements for the production of records or
other reporting requirements of this code.
e. Whether the operator of the Cannabis Related Business or one or more of its
officers, employees, partners, managers or members with management
responsibilities (“managers”) has been convicted of a felony, or has engaged in
misconduct that is substantially related to the qualifications, functions or duties of an
operator of a Cannabis Related Businesses. A “conviction” within the meaning of this
chapter means a plea or verdict of guilty, or a conviction following a plea of nolo
contendere. Notwithstanding the above, an application shall not be denied solely on
the basis that the applicant or any manager has been convicted of a felony, if the
person convicted has obtained a certificate of rehabilitation (expungement of felony
record) under California law or under a similar Federal statute or State law where the
expungement was granted.
f. Whether the operator or managers of the Cannabis Related Business have
previously or are currently engaged in unlawful, fraudulent, unfair, or deceptive
business acts or practices.
g. Whether the cannabis-related business has been operated in compliance with
applicable State law and provisions of this code generally.
3. If the Zoning Administrator determines that the Cannabis Related Business s is
being operated in violation of any conditions of approval imposed on the use permit as
issued by the Planning Commission or the Zoning Administrator, the use permit may be
subject to revocation.
E. Revocation of Use Permits for Cannabis Related Businesses:
1. In addition to the reasons for revocation of an approved use permit set forth in
subsection H2 of Section 9262 of this Code and subsection D2 of this Section, an
approved use permit for a cannabis-related business may be revoked through the City’s
revocation process, as set forth in subsection H2 of Section 9262, except that all
references therein to the Planning Commission shall be deemed to refer to the Zoning
Administrator, if the Cannabis Related Business is operated in a manner that violates
the conditions of approval imposed by the use permit or the provisions of this code, or
conflicts with State law. At the public hearing to be conducted by the Zoning
Administrator as set forth in subsection H2 of this Section 9262, the Zoning
Page 380 of 476
12
Administrator shall make findings regarding the alleged specific violations of this code or
State law.
2. An appeal of the Zoning Administrator’s decision on revocation of a use permit for
a Cannabis Related Business may be made to the Planning Commission for a final
decision. Any such appeal must comply with the requirements of section 9266 of this
code, except that all references therein to the City Council shall be deemed to refer to
the Planning Commission.
3. When a final decision revoking a use permit for a Cannabis Related Business is
made as provided in this section, the permittee shall become ineligible for a period of
three (3) years thereafter to apply for a use permit for a Cannabis Related Business.
The ineligibility shall include any corporation or other business entity, including, but not
limited to, a partnership or limited liability company, in which the permittee has any
direct or indirect beneficial, financial or ownership interest.
F. Limitations on Locations of Cannabis Related Businesses
1. All Cannabis Related Businesses, as defined in Section 9278 of this code,
operating subject to use permits under this chapter will operate indoors in a fully
enclosed secure structure, as defined in Section 9254 of this Code, and shall not be
allowed in the following areas:
a. Within six hundred feet (600') of a school, as defined in section 5702P of this
code, with that distance measured as the horizontal distance in a straight line
from the property line of the school to the closest property line of the lot on which
the Cannabis Related Business is to be located without regard to intervening
structures, pursuant to California Health and Safety Code section 11362.768; or
b. Within two hundred fifty feet (250') of a youth-oriented facility other than a
school, as defined in section 5702R of this code, with that distance measured by
street frontage from the property line of the youth-oriented facility to the closest
property line of the lot on which the Cannabis Related Business is to be located,
and not radial distance; or
c. Abutting, on any side of the parcel upon which the Cannabis Related Business
is located, a parcel occupied by a youth-oriented facility or a school; or
d. Within any residential zoned parcel or primary land use, or any property with
an underlying residential or mobile homes general plan land use designation; or
e. On a parcel having a residential unit, or on a parcel directly abutting a
residentially zoned property, unless there are intervening nonresidential uses
between the Cannabis Related Business and the residential unit or the
residentially zoned property that the decision-making entity charged with hearing
Page 381 of 476
13
and making the decision on the use permit application or the appeal of that
decision determines sufficient to provide an appropriate separation.
2. A Cannabis Retailer, as defined in Section 9278 of this code, shall not be
allowed within two hundred fifty feet (250') of another Cannabis Retailer, with that
distance measured by street frontage from the property line of the other Cannabis
Retailer to the closest property line of the lot on which the Cannabis Retailer is to be
located, and not radial distance.
32. A waiver of the provisions in subsections F1a through e and F2 of this
section may be granted if the applicant demonstrates on plans and materials presented
for review and the Planning Commission determines that a physical barrier or other
condition exists which achieves the same purpose and intent as the distance separation
requirements established herein, and that, as a result, the Zoning Administrator or the
Planning Commission makes a finding of no adverse impact resulting from the proposed
location of the cannabis-related business.
SECTION 8
A new Section 9174.3 shall be added to Article 15.7 of Chapter 2 in Division 9 of
the Ukiah City Code and shall read as follows:
§9174.3 CANNABIS RETAILERS
A. Applicability: The standards and requirements in this Section apply specifically to
Cannabis Retailers, as defined in Section 9278 of this Code, and other Cannabis
Businesses with a retail component, and shall apply in addition to the requirements and
standards for all Cannabis Businesses set forth in Section 9174.2 and elsewhere in this
Code. In the event of any conflict between the requirements of this Section and those
included elsewhere in the City Code, the requirements of this Section shall control.
B. Definitions.
For the purposes of this chapter, the following words and phrases shall have the
following meaning:
1. “Adult-use” means a person the age of 21 or over with a valid state ID, who is
qualified to purchase cannabis from an established cannabis business.
2. ”Delivery” means the commercial transfer of cannabis or cannabis products to a
customer. “Delivery” also includes the use by a retailer of any technology platform.
3. “Identification card” shall have the same definition as in California Health and
Safety Code section 11362.7, and as it may be amended.
Page 382 of 476
14
4. ”Medical cannabis” or “medicinal cannabis” means cannabis that is intended
to be used for medical cannabis purposes in accordance with State law.
5. ”On site” means an activity or accessory use that is related to the primary
use – i.e., lawful, retail distribution of cannabis – and is located on the same legal parcel
as the primary use.
6. ”Primary caregiver” shall have the same definition as set forth in California
Health and Safety Code section 11362.7, and as it may be amended.
7. ”Qualified patient” shall have the same definition as set forth in California
Health and Safety Code section 11362.7, and as it may be amended.
C. Operating Requirements
1. Minors: Persons under the age of eighteen (18) shall not be allowed on the
premises of a Cannabis Retailer unless they are a qualified patient or a primary
caregiver, they are in the presence of their parent or guardian, and the Cannabis
Retailer in question dispenses cannabis for medical use. Adult Use Cannabis Retailers
shall only allow on the premises a person who is 21 years of age or older and who
possesses a valid government-issued photo identification card.
2. Cannabis Retailer Access:
a. The entrance into the Cannabis Retailer building shall be locked at all times
with entry strictly controlled; e.g., a buzz-in electronic/mechanical entry system
with a vestibule is highly encouraged. A viewer shall be installed in the door that
allows maximum angle of view of the exterior entrance.
b. Cannabis Retailer personnel shall monitor site activity, control loitering and site
access.
c. Only Cannabis Retailer staff, persons the age of twenty-one (21) and over,
qualified patients over the age of eighteen (18) who are purchasing Medical
cannabis, and persons with bona fide purposes for visiting the site shall be
allowed on the premises.
d. Only a primary caregiver and qualified patient or persons the age of twenty-
one (21) and over shall be in the designated dispensing area with personnel. All
other authorized visitors shall remain in the designated waiting area in the front
entrance/lobby.
e. Restrooms shall remain locked and under the control of management.
3. Operations:
Page 383 of 476
15
a. The Cannabis Retailer may sell cannabis or cannabis products to an individual
only in an amount consistent with personal possession and use limits allowed by
the State
b. A Cannabis Retailer shall not have a physician on site to evaluate patients and
provide a recommendation for medical cannabis.
4. Hours of Operation: Hours of operation are limited to nine o’ clock (9:00)
A.M. to nine o’ clock (9:00) P.M., seven (7) days a week.
5. Consumption Restrictions:
a. Cannabis shall not be consumed on the premises of the Cannabis Retailer.
The term “premises” includes the actual building, as well as any accessory
structures, parking areas, or other surroundings within two hundred feet (200') of
the Cannabis Retailer’s entrance.
b. Cannabis Retailer operations shall not result in illegal redistribution of
cannabis obtained from the Cannabis Retailer, or use in any manner that violates
local, State or City codes.
c. No person may consume cannabis, by smoking or vaporization, in any public
places. Public places shall include, but are not limited to, City owned parks
and/or City sponsored events where designated as nonsmoking areas by
resolution of the City Council, streets, sidewalks, alleys, highways, public parking
lots as defined in section 6000 of this Code and as amended, enclosed places
and places of employment as defined in sections 4503 and 4505 of this Code
and as amended, and any other property owned or leased by the City, or in
which the City holds a right-of-way easement, and which is open to members of
the general public, except while actively passing through on the way to another
destination. Nothing in this Section is intended, nor shall it be construed, to be
inconsistent with the California Indoor Clean Air Act of 1976, Health and Safety
Code Section 118875 et seq. and as amended.
6. Retail Sales and Cultivation:
a. No cannabis shall be cultivated on the premises of the Cannabis Retailer,
except in compliance with this Section and with Sections 6093 and 9254 of this
code and applicable State laws and regulations.
b. Cannabis Retailers may keep on the Premises immature nursery stock
cannabis plants, or clones, that are not intended to be raised to maturity by the
Cannabis Retailer but instead sold to Adult Use patrons orqualified patients.
Page 384 of 476
16
c. Up to one hundred fifty (150) square feet of the total square footage of the
Cannabis Retailer may be utilized for display and sales of devices necessary for
administering cannabis, including but not limited to rolling papers and related
materials and devices, pipes, water pipes, and vaporizers.
d. Retail sales of cannabis that violate California law or this Code are expressly
prohibited.
7. Floor Plan: Cannabis Retailers or other Cannabis Businesses with a retail
component shall have a lobby waiting area at the entrance to receive clients, and a
separate and secure designated area for dispensing cannabis to qualified patients or
designated caregivers or to eligible adult use patrons. The primary entrance shall be
located and maintained clear of barriers, landscaping and similar obstructions so that it
is clearly visible from public streets, sidewalks or site driveways.
8. Hours of Operation: Hours of operation are limited to nine o’ clock (9:00) A.M. to
nine o’ clock (9:00) P.M., seven (7) days a week.
D. Site Management:
1. The operator of the establishment shall take all reasonable steps to
discourage and correct objectionable conditions that constitute a nuisance in parking
areas, sidewalks, alleys and areas surrounding the premises and adjacent properties
during business hours if directly related to the patrons of the subject dispensary.
a. "Reasonable steps" shall include calling the police in a timely manner; and
requesting those engaging in objectionable activities to cease those activities,
unless personal safety would be threatened in making the request.
b. "Nuisance" includes, but is not limited to, disturbances of peace, open public
consumption of cannabis or alcohol, excessive pedestrian or vehicular traffic,
illegal drug activity, harassment of passersby, excessive littering, excessive
loitering, illegal parking, excessive loud noises, especially late at night or early in
the morning hours, lewd conduct or excessive police detentions and arrests.
2. The operator shall take all reasonable steps to reduce loitering in public areas,
sidewalks, alleys and areas surrounding the premises and adjacent properties during
business hours.
E. Alcoholic Beverages: No Cannabis Retailer shall hold or maintain a license from
the State Division of Alcoholic Beverage Control for the sale of alcoholic beverages, or
operate a business on the premises that sells alcoholic beverages. No alcoholic
beverages shall be allowed or consumed on the premises.
Page 385 of 476
17
F. Delivery: A Cannabis Retailer located in the City may deliver cannabis to qualified
patients and caregivers and to persons eligible for adult-use at their residence in the
City or to the same class of persons outside the City’s jurisdiction. Such permissible
delivery of cannabis to qualified patients or adults at least 21 years of age within the
City limits shall be limited to delivery by lawfully operated, permitted retailers. All other
cannabis delivery is a prohibited activity in the City, except where the City is preempted
by Federal or State law from enacting a prohibition on such activity.
SECTION 9
Table 3 in Section 9223.1 of Article 18, Chapter 2 in Division 9 of the Ukiah City
Code is hereby amended by removing from the column heading “Use Categories
and Specific Uses” the reference to a Dispensary Use Permit (DUP) and
specifying that a Cannabis Retailer is an allowable use with a Major Use Permit
(MAUP), rather than with a DUP, in the General Urban (GU), Urban Center (UC),
and Downtown Core (DC) zoning district.
SECTION 10
Article 19 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to
read as follows:
§ 9254 MARIJUANA CANNABIS CULTIVATION
* * *
B. Cultivation of MarijuanaCannabis:
* * *
3. Indoor Commercial Cultivation Of MarijuanaCannabis: It is hereby declared to
be unlawful and a public nuisance for any person owning, leasing, occupying, or having
charge or possession of any parcel within the City of Ukiah to cause or allow such
parcel to be used for the commercial cultivation of marijuanacannabis, unless (a) the
person is operating a medical marijuana dispensaryCannabis Retailer pursuant to a
valid dispensary use permit, within the C1, C2, CN, M, and PD (commercial) zoning
districts and in the GU, UC, and DC downtown zoning districts, and the space devoted
to on-site cultivation at the permitted dispensaryCannabis Retailer does not exceed
twenty-five percent (25%) of the total floor area, but in no case more than five hundred
(500) square feet; or (b) the person is operating a commercial Cannabis Cultivation
business of any type in compliance with all requirements set forth in Sections 9261,
9262, and 9278 of this Code and with all applicable State laws and regulations including
licensing requirements.
Page 386 of 476
18
SECTION 11
Article 20 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to
read as follows (unchanged text is omitted and is shown by “* * *”):
§9261 DISCRETIONARY PLANNING PERMITS
* * *
D. ***
* * *
5.
a. In all Zoning Districts in which they are a permitted use, the following Cannabis
Related Businesses shall be considered major uses:
Cannabis Cultivation – Processor
Cannabis Cultivation – Specialty Cottage.
Cannabis Cultivation – Specialty Indoor.
Cannabis Cultivation – Specialty Mixed Light.
Cannabis Microbusiness.
Cannabis Nursery.
Cannabis Retailer.
Major Use Permits issued for Cannabis Related Businesses shall be subject to annual
review after the first year of operation, and shall be subject to annual the review and
revocation according to the procedures set forth in Section 92629174.2, subsections D
and EK and L of this ArticleChapter.
b. In all Zoning Districts in which they are a permitted use, the following Cannabis
Related Businesses shall be considered minor uses:
Cannabis Distribution
Cannabis Manufacturering – Level 1
Cannabis Manufacturer – Packaging
Cannabis Manufacturer – Shared Use
Minor Use Permits issued for Cannabis Related Businesses shall be subject to annual
review after the first year of operation, and shall be subject to annual the review and
revocation according to the procedures set forth in Section 9174.2262, subsections D
and EK and L of this ArticleChapter.
* * *
SECTION 12
Page 387 of 476
19
Article 21 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to
read as follows (unchanged text is omitted and is shown by “* * *”):
§9278 DEFINITIONS
***
B. ***
CANNABIS: Shall have the same definition as set forth for “Cannabis” in Business and
Professions Code § 26001(e), as may be amended from time to time. All parts of the
plant Cannabis sativa linnaeus, Cannabis indica, or Cannabis ruderalis, whether
growing or not; the seeds thereof; the resin, whether crude or purified, extracted from
any part of the plant; and every compound, manufacture, salt, derivative, mixture, or
preparation of the plant, its seeds, or resin. “Cannabis” also means: (1) “marijuana” as
defined by Health and Safety Code section 11018, and (2) the separated resin, whether
crude or purified, obtained from marijuana. "Cannabis" does not include the mature
stalks of the plant, fiber produced from the stalks, oil or cake made from the seeds of
the plant, any other compound, manufacture, salt, derivative, mixture, or preparation of
the mature stalks (except the resin extracted therefrom), fiber, oil, or cake, or the
sterilized seed of the plant which is incapable of germination. For the purpose of this
article, "cannabis" does not mean "industrial hemp" as defined by Food and Agricultural
Code section 81000 or Health and Safety Code section 11018.5.
CANNABIS CULTIVATION: Shall have the same definition as set forth for “Cultivation”
in Business and Professions Code § 26001(k), as may be amended from time to
time.Any activity involving the planting, growing, harvesting, drying, curing, grading, or
trimming of cannabis.
CANNABIS CULTIVATION – INDOOR: Shall have the same definition as set forth for
“Indoor Cultivation” in Title 4, California Code of Regulations, Section 15000(cc), as
may be amended from time to time. For purposes of this Code, indoor cultivation
involves The cultivation of cannabis within a fully enclosed secure structure, as defined
in section 9254 of this code.
***
CANNABIS CULTIVATION – MEDIUM INDOOR: A Cannabis Related Business
operating under a State cultivator license, or a state cultivation license type
subsequently established, and meeting the definition of “Medium Indoor” set forth in
Title 4, California Code of Regulations, Section 16201, as may be amended from time to
time.Indoor cultivation using exclusively artificial lighting between ten thousand one
(10,001) and twenty-two thousand (22,000) square feet, inclusive, of total canopy size
on one premises.
CANNABIS CULTIVATION – MEDIUM MIXED LIGHT: A Cannabis Related Business
operating under a State cultivator license, or a state cultivation license type
subsequently established, and meeting the definition of “Medium Mixed Light Tier 1 and
Page 388 of 476
20
2” set forth in Title 4, California Code of Regulations, Section 16201, as may be
amended from time to time.Indoor cultivation using any combination of natural and
supplemental artificial lighting, between ten thousand one (10,001) and twenty-two
thousand (22,000) square feet, inclusive, of total canopy size on one premises.
***
CANNABIS CULTIVATION – PROCESSOR: A Cannabis Related Business operating
under a State cultivator license, or a state cultivation license type subsequently
established, and meeting the definition of “Processor” set forth in Title 4, California
Code of Regulations, Section 16201, as may be amended from time to time.
* * *
CANNABIS CULTIVATION – SMALL INDOOR: A Cannabis Related Business operating
under a State cultivator license, or a state cultivation license type subsequently
established, and meeting the definition of “Small Indoor” set forth in Title 4, California
Code of Regulations, Section 16201, as may be amended from time to time.Indoor
cultivation using exclusively artificial lighting between five thousand one (5,001) and ten
thousand (10,000) square feet, inclusive, of total canopy size on one premises.
CANNABIS CULTIVATION – SMALL MIXED LIGHT: A Cannabis Related Business
operating under a State cultivator license, or a state cultivation license type
subsequently established, and meeting the definition of “Small Mixed Light Tier 1 and 2”
set forth in Title 4, California Code of Regulations, Section 16201, as may be amended
from time to time.Indoor cultivation using any combination of natural and supplemental
artificial lighting, inclusive, of total canopy size on one premises.
CANNABIS CULTIVATION – SPECIALTY COTTAGE: A Cannabis Related Business
operating under a State cultivator license, or a state cultivation license type
subsequently established, and meeting the definition of “Specialty Cottage” set forth in
Title 4, California Code of Regulations, Section 16201, as may be amended from time to
time.Indoor cultivation using any combination of natural and supplemental artificial
lighting, of two thousand five hundred (2,500) square feet or less of total canopy size for
mixed-light cultivation, or five hundred (500) square feet or less of total canopy size for
indoor cultivation, on one premises.
CANNABIS CULTIVATION – SPECIALTY INDOOR: A Cannabis Related Business
operating under a State cultivator license, or a state cultivation license type
subsequently established, and meeting the definition of “Specialty Indoor” set forth in
Title 4, California Code of Regulations, Section 16201, as may be amended from time to
time.Indoor cultivation using exclusively artificial lighting of between two thousand five
hundred one (2,501) and five thousand (5,000) square feet of total canopy size on one
premises.
CANNABIS CULTIVATION – SPECIALTY MIXED LIGHT: A Cannabis Related
Business operating under a State cultivator license, or a state cultivation license type
subsequently established, and meeting the definition of “Specialty Mixed Light Tier 1
and 2” set forth in Title 4, California Code of Regulations, Section 16201, as may be
Page 389 of 476
21
amended from time to time.Indoor cultivation using any combination of natural and
supplemental artificial lighting, of between two thousand five hundred one (2,501) and
five thousand (5,000) square feet of total canopy size on one premises.
CANNABIS DISTRIBUTION: The procurement, sale, and transport of cannabis and
cannabis products between permitted and licensed cannabis businesses for the
distribution of cannabis and cannabis products.Shall have the same meaning as the
definition of “Distribution” set forth in Business and Professions Code § 26001(r), as
may be amended from time to time.
CANNABIS DISTRIBUTOR: A Cannabis Related Business operating under a State
Type 11 or 13 Distributor license, or a state distribution license type subsequently
established, and meeting the definition of “Distributor” set forth in Business and
Professions Code § 26001(s), as may be amended from time to time.
CANNABIS MANUFACTURING: The production, preparation, propagation, or
compounding of cannabis or cannabis products either directly or indirectly or by
extraction methods, or independently by means of chemical synthesis, or by a
combination of extraction and chemical synthesis at a fixed location that packages or
repackages cannabis or cannabis products or labels or relabels its container.Shall have
the same definition as set forth for “Manufacture” in Title 4, California Code of
Regulations, Section 15000(oo), as may be amended from time to time.
CANNABIS MANUFACTURING – LEVEL 1: A Cannabis Related Business operating
under a State Type 7 manufacturer license for extractions using volatile solvents, or a
state manufacturer license type subsequently established, and meeting the definition of
a Type 7 license set forth in Title 4, California Code of Regulations, Section 17006, as
may be amended from time to time.Cannabis manufacturing involving the manufacture
of cannabis products using nonvolatile solvents, or no solvents.
CANNABIS MANUFACTURING – LEVEL 2: A Cannabis Related Business operating
under a State Type 6 manufacturer license for extractions using mechanical methods or
nonvolatile solvents, or a state manufacturer license type subsequently established, and
meeting the definition of a Type 6 license set forth in Title 4, California Code of
Regulations, Section 17006, as may be amended from time to time.Cannabis
manufacturing involving the manufacture of cannabis products using volatile solvents.
CANNABIS MANUFACTURER – PACKAGING: A Cannabis Related Business
operating under a State Type P license and meeting the definition of a Type P license
set forth in Title 4, California Code of Regulations, Section 17006, as may be amended
from time to time.
CANNABIS MANUFACTURER – SHARED USE: A Cannabis Related Business
operating under a State Type S license and meeting the definition of a Type S license
Page 390 of 476
22
set forth in Title 4, California Code of Regulations, Section 17006, as may be amended
from time to time.
* * *
CANNABIS MICROBUSINESS: A Cannabis Related Business operating under a State
Type 12 license for microbusinesses, or a state cannabis license type subsequently
established, and meeting the definition of “microbusiness” set forth in Business and
Professions Code § 2607026001(aj)(3)(A), as may be amended from time to time,
which cultivates less than 10,000 square feet of cannabis and acts as a licensed
distributor, Level 1 manufacturer, and retailer on the same Premises.. A Cannabis
Microbusiness that also acts as a Cannabis Retailer must also comply with the
provisions of Division 6, Chapter 8 of the Ukiah City Code, except that a Microbusiness
with a retail component is not required to obtain a Dispensary Use Permit pursuant to
Section 5703 of this CodeSection 9174.3 of this Code.
CANNABIS NURSERY: Cultivation of cannabis that produces only clones, immature
plants, seeds, and other agricultural products used specifically for the propagation and
cultivation of cannabis.A Cannabis Related Business operating under a State cultivation
license for cannabis nurseries, or a state cultivation license type subsequently
established, and meeting the definition of “Nursery” set forth in Business and
Professions Code § 26001(ak), as may be amended from time to time.
CANNABIS PRODUCTS: Shall have the same definition as set forth for “Cannabis
Products” in Business and Professions Code § 26001(h), as may be amended from time
to time.Cannabis that has undergone a process whereby the plant material has been
transformed into a concentrate, including but not limited to concentrated cannabis, or an
edible or topical product containing cannabis or concentrated cannabis and other
ingredients.
CANNABIS RELATED BUSINESS: An commercial enterprise engaged in the
cultivation, possession, manufacture, processing, storing, laboratory testing, labeling,
distribution, or distribution, of cannabis or a cannabis product, commercial cannabis
activity, as defined in Business and Professions Code § 26001(j), as may be amended
from time to time.including a Microbusiness, except as set forth in Business and
Professions Code Section 26033 related to qualifying patients and primary caregivers,
Division 6, Chapter 8 of the Ukiah City Code pertaining to regulation of marijuana
dispensaries and issuance and renewal of Dispensary Use Permits, and Section 9254
of this Chapter pertaining to cultivation of cannabis marijuana for personal use. For
purposes of this Article, this definition of a Cannabis Related Business excludes
businesses engaged in the retail sale and delivery of Cannabis, Cannabis products, or
Cannabis Products to patients or customers, which are regulated under Division 6,
Chapter 8 of this Code. All Cannabis Related Businesses operating within the City must
possess a valid State license appropriate for the type of business operated.
CANNABIS RETAILER: A commercial enterprise engaged in the retail sale and delivery
of cannabis or cannabis products to customers. A retailer shall have a licensed
Page 391 of 476
23
premises which is a physical location from which commercial cannabis activities are
conducted. A retailer’s premises may be closed to the public. A retailer may conduct
sales exclusively by delivery. All Cannabis Retail operations in the City of Ukiah are
regulated pursuant to Division 6, Chapter 8 of the Ukiah City Code and must comply
with all provisions of this Division.the general regulations for Cannabis Related
Businesses in Section 9174.2 of this Code and the regulations specific to Retailers in
Section 9174.3.
CANNABIS TESTING LABORATORY: Shall have the same definition as set forth for
“Testing Laboratory” in Business and Professions Code § 26001(av), as may be
amended from time to time.A laboratory, facility, or entity that offers or performs tests of
cannabis or cannabis products.
***
SCHOOL: Shall mean an institution of learning for minors, whether public or private,
offering a regular course of instruction required by the California Education Code. This
definition includes an elementary school, middle or junior high school, senior high
school, or any special institution of education, but it does not include a vocational or
professional institution of higher education, including any other college or university.
***
YOUTH-ORIENTED FACILITY: Shall mean a public park, as shown on the official
zoning map for the City; church; museum; library; or licensed daycare facility.
SECTION 13
1. SEVERABILITY.
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this
Ordinance, or its application to any person or circumstance, is for any reason held to be
invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or
enforceability of the remaining sections, subsections, subdivisions, paragraphs,
sentences, clauses or phrases of this Ordinance, or its application to any other person
or circumstance. The City Council of the City of Ukiah hereby declares that it would
have adopted each section, subsection, subdivision, paragraph, sentence, clause or
phrase hereof, irrespective of the fact that any one or more other sections, subsections,
subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or
unenforceable.
2. EFFECTIVE DATE.
This Ordinance shall be published as required by law in a newspaper of general
circulation in the City of Ukiah, and shall become effective thirty (30) days after its
adoption.
Introduced by title only on _____, 2022, by the following roll call vote:
Page 392 of 476
24
AYES:
NOES:
ABSENT:
ABSTAIN:
Adopted on ___________, 2022 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________________
Jim O. Brown, Mayor
ATTEST:
__________________________________________
Kristine Lawler, City Clerk
Page 393 of 476
1
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING
VARIOUS SECTIONS OF THE UKIAH CITY CODE TO AMEND THE USE PERMIT
APPLICATION PROCESS AND OPERATIONAL STANDARDS FOR CANNABIS
RELATED BUSINESSES.
The City Council of the City of Ukiah hereby ordains as follows.
SECTION 1
Chapter 8 in Division 6 of the Ukiah City Code is hereby repealed in its entirety.
SECTION 2
Article 6 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the
Neighborhood Commercial (C-N) Zoning District is hereby amended to read as
follows (unchanged text is omitted and is shown by “* * *”):
§9062 USES PERMITTED WITH SECURING OF A USE PERMIT
The following uses may be permitted in neighborhood commercial (C-N) districts,
subject to first securing a use permit pursuant to provisions contained in section 9262 of
this chapter:
***
Cannabis Retailer
SECTION 3
Article 7 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the
Community Commercial (C-1) Zoning District is hereby amended to read as
follows (unchanged text is omitted and is shown by “* * *”):
§9082 PERMITTED USES
The following uses require approval of a use permit pursuant to the provisions
contained in section 9262 of this chapter:
***
Cannabis Cultivation - Processor
Cannabis Manufacturer – Packaging
Cannabis Manufacturer – Shared Use
* * *
SECTION 4
Attachment 2
Page 394 of 476
2
Article 8 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Heavy
Commercial (C-2) Zoning District is hereby amended to read as follows
(unchanged text is omitted and is shown by “* * *”):
§9097 PERMITTED USES
The following uses require approval of a use permit pursuant to the provisions
contained in section 9262 of this code:
***
Cannabis Cultivation – Processor
***
Cannabis Manufacturer – Packaging
Cannabis Manufacturer – Shared Use
***
SECTION 5
Article 9 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the
Manufacturing (M) Zoning District is hereby amended to read as follows
(unchanged text is omitted and is shown by “* * *”):
§9112 USES PERMITTED SUBJECT TO FIRST SECURING A USE PERMIT
The following uses may be permitted in Manufacturing (M) Districts subject to
first securing a use permit, as provided in this chapter, in each case:
Cannabis cultivation – Large indoor.
Cannabis cultivation – Large mixed light.
Cannabis cultivation – Medium indoor.
Cannabis cultivation – Medium mixed light.
Cannabis cultivation – Processor.
Cannabis cultivation – Small indoor.
Cannabis cultivation – Small mixed light.
Cannabis cultivation – Specialty cottage.
Cannabis cultivation – Specialty indoor.
Cannabis cultivation – Specialty mixed light.
Cannabis distributor.
Cannabis manufacturer – Level 1.
Cannabis manufacturer – Packaging.
Cannabis manufacturer Level 1 – Shared Use.
Cannabis microbusiness.
Cannabis nursery.
Cannabis retailer.
Cannabis testing laboratory.
Page 395 of 476
3
Industrial, manufacturing, or storage uses which may be objectionable by reason of
production of smoke, dust, noise, radioactivity, vibration, bright light or other causes.
Recreational uses, hotels, motels, mobile home parks, retail stores, offices, service
establishments.
Resident manager/security personnel housing.
SECTION 6
Article 15 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the
Public Facilities (PF) Zoning District is hereby amended to read as follows
(unchanged text is omitted and is shown by “* * *”):
§9170.2 PERMITTED USES
The following uses are permitted in the Public Facilities (PF) Zoning District
subject to first securing a use permit:
***
Cannabis Cultivation – Processor.
***
Cannabis Manufacturer – Packaging
Cannabis Manufacturer – Shared Use
***
SECTION 7
Article 15.7 of Chapter 2 in Division 9 of the Ukiah City Code is amended to read
as follows:
ARTICLE 15.7. STANDARDS FOR SPECIFIC LAND USES THAT ARE SUBJECT TO
DISCRETIONARY REVIEW
* * *
§9174.1 APPLICABILITY
The land uses and activities included in this Article shall comply with the provisions of
the section applicable to the specific land use, in addition to all other applicable
provisions of this article and the Ukiah City Code.
A. Where Allowed: The uses that are subject to the standards in sections 9174.2
through 9174.9 of this Code shall only be located in the zoning districts indicted in
Articles 3 through 15 of this Chapter 2, Division 9 or as otherwise indicated in this
Chapter.
B. Development Standards: The standards for specific land uses included in this
Article are required and supplement those included in the Ukiah City Code. In the event
of any conflict between the requirements of this Article and those included elsewhere in
the City Code, the requirements of this Article shall control.
Page 396 of 476
4
§9174.2 CANNABIS-RELATED BUSINESSES
A. Cannabis-Related Business Use Permit Application Requirements:
1. Submission: A complete Use Permit application submittal packet shall be
submitted in accordance with Section 9262 of this Code, including a detailed written
statement as to how the proposed Cannabis Related Business complies with this
Section, and any other information or submissions required by this Code. All
applications for Use Permits for Cannabis-Related Businesses shall be filed with the
Planning Department, using forms provided by the City, and accompanied by the
applicable filing fee and any other applicable fees or charges. It is the responsibility of
the applicant to provide information required for approval of the permit. The application
shall be made under penalty of perjury.
2. Effect of Other Permits or Licenses: The fact that an applicant possesses
other types of State or City permits or licenses does not exempt the applicant from the
requirement of obtaining a Use Permit.
3. Submittal Requirements: Any application for a Use Permit for a Cannabis-
Related Business shall include the following information:
a. Applicant(s) Name: The full name (including any current or prior aliases, or
other legal names the applicant is or has been known by, including maiden
names), present address, and telephone number of the applicant;
b. Applicant(s) Mailing Address: The address to which notice of action on the
application is to be mailed;
c. Verification of Age: Written proof that the applicant is at least twenty-one (21)
years of age;
d. Physical Description: Applicant’s height, weight, color of eyes and hair;
e. Photographs: Passport quality photographs for identification purposes;
f. Tax History: The Cannabis Related Business tax history of the applicant,
including whether such person, in previously operating in this or another city,
county or state under license has had a business license revoked or suspended,
the reason therefor, and the business or activity or occupation in which the
applicant engaged subsequent to such action of suspension or revocation;
g. Management Information: The name or names and addresses of the person or
persons having the management or supervision of applicant’s business;
Page 397 of 476
5
h. Criminal Background: A completed background investigation verifying whether
the person or person having the management or supervision of applicant’s
business has been convicted of a crime(s), the nature of such offense(s), and the
sentence(s) received therefor;
i. Employee Information: Number of employees, volunteers, and other persons
who will work at the Cannabis-Related Business;
j. Plan of Operations: A plan of operations describing how the Cannabis Related
Business will operate consistent with the intent of State law, including obtaining
all applicable State licenses, and the provisions of this Section, including but not
limited to ensuring that the Cannabis-Related Business will not engage in
cannabis-related commercial activities that violate California law or this chapter.
k. Written Response to Cannabis Related Business Standards: The applicant
shall provide a comprehensive written response identifying how the Cannabis
Related Business plan complies with each of the standards for review in this
chapter, specifically the limitation on location and operating requirements in this
Article;
l. Security Plan: A detailed security plan and diagram outlining the proposed
security arrangements for ensuring the safety of persons and to protect the
premises from theft. The plan shall include installation of security cameras, a
premises and panic alarm system monitored by a licensed operator, and a
security assessment of the site conducted by a qualified professional;
m. Floor Plan: A sketch or diagram showing the interior configuration of the
premises, including a statement of the total floor area occupied by the Cannabis
Related Business. The sketch or diagram need not be professionally prepared,
but must be drawn to a designated scale or drawn with marked dimensions of the
interior of the premises to an accuracy of plus or minus six inches (6”);
n. Site Plan: A sketch or diagram showing exterior configuration of the premises,
including the outline of all existing and proposed structures, parking and
landscape areas, and property boundaries. The sketch or diagram need not be
professionally prepared, but must be drawn to a designated scale or drawn with
marked dimensions to an accuracy of plus or minus six inches (6”);
o. Accessibility Evaluation: A written evaluation of accessibility to and within the
building, and identification of any planned accessibility improvements;
p. Neighborhood Context Map: An accurate straight-line drawing depicting the
building and the portion thereof to be occupied by the Cannabis Related
Business, and: (a) the property lines of any school within six hundred feet (600')
of the property line of the Business for which a permit is requested, (b) the
Page 398 of 476
6
property lines of any Cannabis Related Business within two hundred fifty feet
(250') of the primary entrance of the Business for which a permit is requested,
and (c) the property lines of any youth-oriented facility or residential zone or use
within two hundred fifty feet (250') of the primary entrance of the Business;
q. Lighting Plan: A lighting plan showing existing and proposed exterior premises
and interior lighting levels that would be the minimum necessary to provide
adequate security lighting for the use and comply with all City standards
regarding lighting design and installation. All lighting shall be fully hooded and
downcast, and shall not shine towards the night sky, adjacent property or any
street;
r. City Authorization: Written authorization for the City, its agents and employees
to seek verification of the information contained within the application;
s. Statement of Owner’s Consent: A statement in writing by the Owner that he or
she certifies under penalty of perjury that the applicant has the consent of the
Owner and landlord to operate a Cannabis Related Business at the location;
t. Applicant’s Certification: A statement in writing by the applicant that he or she
certifies under penalty of perjury that all the information contained in the
application is true and correct;
u. Other Information: Such other information as deemed necessary by the
Planning Department to demonstrate compliance with this Section including all
City and State codes, including operating requirements established in this
Section.
4. Effect of Incomplete Filing: Upon notification that an application submittal is
incomplete, the applicant shall submit any additional documents or information required
to complete the application within thirty (30) days of the date the applicant is notified in
writing by the Planning Department that the application is incomplete. If the applicant
fails to complete the application within said thirty (30) days, the application shall be
deemed withdrawn and a new application submittal that complies with this Section shall
be required in order to proceed with the application.
B. Operating Requirements for Cannabis Related Businesses: Cannabis Related
Business operations shall be established and managed only in compliance with the
following standards:
1. Criminal History: Any applicant, his or her agent or employees, volunteer
workers, or any person exercising managerial authority of a Cannabis Related Business
on behalf of the applicant shall not have been convicted of any of the felony offenses
enumerated in Business and Professions Code Section 26057(b)(4), or of a felony or
misdemeanor involving moral turpitude, or on probation for a drug offense, or engaged
in misconduct related to the qualifications, functions or duties of a permittee.
Page 399 of 476
7
Notwithstanding the above, an application shall not be denied solely on the basis that
the applicant or any manager has been convicted of a felony, if the person convicted
has obtained a certificate of rehabilitation (expungement of felony record) under
California law or under a similar Federal statute or State law where the expungement
was granted. In addition, notwithstanding the above, a prior conviction, where the
sentence, including any term of probation, incarceration, or supervised release, is
completed, for possession of, possession for sale, sale, manufacture, transportation, or
cultivation of cannabis or cannabinoid preparations, is not considered related to the
qualifications, functions, or duties of a permittee, and shall not be the sole ground for
denial of an application.
2. Minors:
a. It is unlawful for any permittee, operator, or other person in charge of any
Cannabis Related Business to employ any person who is not at least twenty-one
(21) years of age.
b. The burden of proof is on the Cannabis Related Business personnel to
establish compliance with this subsection B.2 by clear and convincing evidence.
3. Inventory and tracking: Cannabis Related Businesses shall at all times operate
in a manner to prevent diversion of Cannabis and shall promptly comply with any track
and trace program established by the State.
4. Multiple permits per site: Multiple Cannabis Related Businesses proposed on
any one site or parcel shall be granted permit approval only if all of the proposed
Cannabis Businesses and their co-location are authorized by both City and state law.
Operators of Cannabis Related Businesses issued Use Permits for multiple business
types or State license types at the same physical address shall maintain clear
separation between license types unless otherwise authorized by this Code and State
law.
5. Operating Plans: An Operating Plan for a Cannabis Related Business must
contain the following unless not applicable:
a. Storage: A Cannabis Related Business shall have suitable locked storage on
premises, identified and approved as a part of the security plan, for after-hours
storage of cannabis and cannabis products.
b. Odors Control: The Cannabis Related Business shall have an air treatment
system that prevents odors generated from any storage and cultivation of
cannabis on the Business property from being detected by any reasonable
person of normal sensitivity outside the Cannabis Related Business premises. To
achieve this, both the storage and cultivation areas shall be, at minimum,
mechanically ventilated with a carbon filter or superior method.
Page 400 of 476
8
c. Security Plans: A Cannabis Related Business shall provide adequate security
on the premises, as approved by the Chief of Police, including lighting and a
premises and panic alarm system monitored by a licensed operator, to ensure
the safety of persons and to protect the premises from theft.
d. Security Cameras: Security surveillance cameras shall be installed to monitor
the main entrance and exterior of the premises to discourage loitering, crime,
illegal or nuisance activities. The security surveillance system shall comply with
current State standards for digital video surveillance systems to be installed on
the premises of licensed Cannabis businesses, currently codified in the Cal.
Code of Regulations, Title 16, Section 5044, and as may be amended.
e. Security Video Retention: Security video shall be maintained for ninety (90)
days. In the event of a crime on site or anywhere within range of the Cannabis
Related Business’s security cameras, the Cannabis Related Business shall
provide the Chief of Police or his or her designee with a useable digital copy of
the security video upon request or at the earliest convenience.
f. Alarm System: Professionally monitored premises and panic alarm system
shall be installed and maintained in good working condition.
g. Emergency access. Security measures shall be designed to ensure
emergency access in compliance the California Fire Code and Ukiah Valley Fire
Authority standards.
h. Emergency Contact: A Cannabis Related Business shall provide the Chief of
Police with the name, e-mail address, phone number and facsimile number of an
on-site community relations staff person to whom one can provide notice if there
are operating problems associated with the Business. The Business shall make
every good faith effort to encourage neighborhood residents to call this person to
try to solve operating problems, if any, before any calls or complaints are made
to the City.
6. Employee Records: Each owner or operator of a Cannabis Related Business
shall maintain a current register of the names of all volunteers and employees currently
working at or employed by the Cannabis Related Business, and shall disclose such
registration for inspection by any City officer or official for purposes of determining
compliance with the requirements of this Article.
7. Compliance with Other Requirements: The operator shall comply with all
applicable provisions of local, State or Federal laws, regulations or orders, as well as
any condition imposed on any permits issued pursuant to applicable laws, regulations or
orders.
Page 401 of 476
9
8. Confidentiality: The information provided for purposes of this section
regarding the Cannabis Business security plans, security site plan, and employee
background checks shall be maintained by the City as confidential information, and shall
not be disclosed as public records unless pursuant to subpoena issued by a court of
competent jurisdiction or otherwise compelled by court order or the California Public
Records Act.
9. Display of Permit: Every Cannabis Related Business shall display at all times
during business hours the Use Permit issued pursuant to the provisions of this chapter
for such Business in a conspicuous place so that the same may be readily seen by all
persons entering the Business.
10. Inspections: During normal business hours, Cannabis Related Businesses
permitted under this Chapter shall provide access for administrative inspections by City
officials or officers or consultants hired by the City to verify compliance with this Article.
Any Cannabis Related Business’s refusal to comply with this section shall be deemed a
violation of this Article.
11. Notification of Theft, Loss, and Criminal Activity: Cannabis Related
Businesses shall comply with the California Code of Regulations, Title 16, Section 5036,
or as may be amended, by notifying the applicable State authorities and the Ukiah
Police Department within 24 hours of discovery of any of the following situations:
a. A significant discrepancy in the Business’s inventory.
b. The Operator becomes aware of or has reason to suspect diversion, theft,
loss, or any other criminal activity pertaining to the operations of the Business.
c. The Operator becomes aware of or has reason to suspect diversion, theft,
loss, or any other criminal activity by an agent or employee of the Business
pertaining to the operations of the Business.
d. The Operator becomes aware of or has reason to suspect the loss or
unauthorized alteration of records related to cannabis goods, customers or
clients, or the Business’s employees or agents.
e. The Operator becomes aware of or has reason to suspect any other breach of
security.
The notification shall be in writing and include the date and time of occurrence of
the theft, loss, or criminal activity and a description of the incident including, where
applicable, the item(s) that were taken or lost.
C. Review and Revocation: Use permits issued for Cannabis Related Business shall
be subject to review after the first year of operation according to the procedures set
forth in subsection D of this section, and shall be subject to revocation according to the
Page 402 of 476
10
procedures set forth in subsection E of this section.
D. Review of Use Permits for Cannabis Related Businesses:
1. Use permits for Cannabis Related Business will be subject to review after the first
year of operation by the Zoning Administrator, including inspection of the business by
the Zoning Administrator or his designee, to determine whether the business is being
operated in accordance with any conditions of approval imposed on the use permit as
issued by the Planning Commission or Zoning Administrator. The City Council may,
from time to time by resolution in accordance with the procedures required by law,
establish fees to be charged and collected for review pursuant to this subsection.
2. In the course of review and after inspection, the Zoning Administrator shall make
findings of fact regarding the Cannabis Related Business operator’s adherence to the
conditions of approval for the use permit. In addition, the Zoning Administrator will
consider the following nonexclusive criteria in making findings of fact which may be
grounds for revocation of a use permit for a Cannabis Related Business:
a. Whether the Cannabis Related Business operated pursuant to the use permit has
generated an excessive number of calls for police service compared to similarly
situated businesses of the same size as the Cannabis Related Business.
b. Whether there have been excessive secondary criminal or public nuisance impacts
in the surrounding area or neighborhood, including, but not limited to, disturbances of
the peace, illegal drug activity, cannabis use in public, harassment of passersby,
littering, loitering, illegal parking, loud noises, odors, or lewd conduct.
c. Whether the Cannabis Related Business operating pursuant to a use permit has a
history of inadequate safeguards or procedures that show it is likely that it will not
comply with any operating requirements and standards required in the conditions of
approval.
d. Whether the Cannabis Related Business has failed to pay fees, penalties, or taxes
required by the conditions of approval of the use permit or by this code or State law,
or has failed to comply with any requirements for the production of records or other
reporting requirements of this code.
e. Whether the operator of the Cannabis Related Business or one or more of its
officers, employees, partners, managers or members with management
responsibilities (“managers”) has been convicted of a felony, or has engaged in
misconduct that is substantially related to the qualifications, functions or duties of an
operator of a Cannabis Related Businesses. A “conviction” within the meaning of this
chapter means a plea or verdict of guilty, or a conviction following a plea of nolo
contendere. Notwithstanding the above, an application shall not be denied solely on
the basis that the applicant or any manager has been convicted of a felony, if the
person convicted has obtained a certificate of rehabilitation (expungement of felony
Page 403 of 476
11
record) under California law or under a similar Federal statute or State law where the
expungement was granted.
f. Whether the operator or managers of the Cannabis Related Business have
previously or are currently engaged in unlawful, fraudulent, unfair, or deceptive
business acts or practices.
g. Whether the cannabis-related business has been operated in compliance with
applicable State law and provisions of this code generally.
3. If the Zoning Administrator determines that the Cannabis Related Business is
being operated in violation of any conditions of approval imposed on the use permit as
issued by the Planning Commission or the Zoning Administrator, the use permit may be
subject to revocation.
E. Revocation of Use Permits for Cannabis Related Businesses:
1. In addition to the reasons for revocation of an approved use permit set forth in
subsection H2 of Section 9262 of this Code and subsection D2 of this Section, an
approved use permit for a cannabis-related business may be revoked through the City’s
revocation process, as set forth in subsection H2 of Section 9262, except that all
references therein to the Planning Commission shall be deemed to refer to the Zoning
Administrator, if the Cannabis Related Business is operated in a manner that violates
the conditions of approval imposed by the use permit or the provisions of this code, or
conflicts with State law. At the public hearing to be conducted by the Zoning
Administrator as set forth in subsection H2 of this Section 9262, the Zoning
Administrator shall make findings regarding the alleged specific violations of this code or
State law.
2. An appeal of the Zoning Administrator’s decision on revocation of a use permit for
a Cannabis Related Business may be made to the Planning Commission for a final
decision. Any such appeal must comply with the requirements of section 9266 of this
code, except that all references therein to the City Council shall be deemed to refer to
the Planning Commission.
3. When a final decision revoking a use permit for a Cannabis Related Business is
made as provided in this section, the permittee shall become ineligible for a period of
three (3) years thereafter to apply for a use permit for a Cannabis Related Business.
The ineligibility shall include any corporation or other business entity, including, but not
limited to, a partnership or limited liability company, in which the permittee has any
direct or indirect beneficial, financial or ownership interest.
F. Limitations on Locations of Cannabis Related Businesses
1. All Cannabis Related Businesses, as defined in Section 9278 of this code,
operating subject to use permits under this chapter will operate indoors in a fully
Page 404 of 476
12
enclosed secure structure, as defined in Section 9254 of this Code, and shall not be
allowed in the following areas:
a. Within six hundred feet (600') of a school, as defined in section 5702P of this
code, with that distance measured as the horizontal distance in a straight line
from the property line of the school to the closest property line of the lot on which
the Cannabis Related Business is to be located without regard to intervening
structures, pursuant to California Health and Safety Code section 11362.768; or
b. Within two hundred fifty feet (250') of a youth-oriented facility other than a
school, as defined in section 5702R of this code, with that distance measured by
street frontage from the property line of the youth-oriented facility to the closest
property line of the lot on which the Cannabis Related Business is to be located,
and not radial distance; or
c. Abutting, on any side of the parcel upon which the Cannabis Related Business
is located, a parcel occupied by a youth-oriented facility or a school; or
d. Within any residential zoned parcel or primary land use, or any property with
an underlying residential or mobile homes general plan land use designation; or
e. On a parcel having a residential unit, or on a parcel directly abutting a
residentially zoned property, unless there are intervening nonresidential uses
between the Cannabis Related Business and the residential unit or the
residentially zoned property that the decision-making entity charged with hearing
and making the decision on the use permit application or the appeal of that
decision determines sufficient to provide an appropriate separation.
2. A Cannabis Retailer, as defined in Section 9278 of this code, shall not be
allowed within two hundred fifty feet (250') of another Cannabis Retailer, with that
distance measured by street frontage from the property line of the other Cannabis
Retailer to the closest property line of the lot on which the Cannabis Retailer is to be
located, and not radial distance.
3. A waiver of the provisions in subsections F1a through e and F2 of this
section may be granted if the applicant demonstrates on plans and materials presented
for review and the Planning Commission determines that a physical barrier or other
condition exists which achieves the same purpose and intent as the distance separation
requirements established herein, and that, as a result, the Zoning Administrator or the
Planning Commission makes a finding of no adverse impact resulting from the proposed
location of the cannabis-related business.
SECTION 8
A new Section 9174.3 shall be added to Article 15.7 of Chapter 2 in Division 9 of
the Ukiah City Code and shall read as follows:
Page 405 of 476
13
§9174.3 CANNABIS RETAILERS
A. Applicability: The standards and requirements in this Section apply specifically to
Cannabis Retailers, as defined in Section 9278 of this Code, and other Cannabis
Businesses with a retail component, and shall apply in addition to the requirements and
standards for all Cannabis Businesses set forth in Section 9174.2 and elsewhere in this
Code. In the event of any conflict between the requirements of this Section and those
included elsewhere in the City Code, the requirements of this Section shall control.
B. Definitions.
For the purposes of this chapter, the following words and phrases shall have the
following meaning:
1. “Adult-use” means a person the age of 21 or over with a valid state ID, who is
qualified to purchase cannabis from an established cannabis business.
2. ”Delivery” means the commercial transfer of cannabis or cannabis products to a
customer. “Delivery” also includes the use by a retailer of any technology platform.
3. “Identification card” shall have the same definition as in California Health and
Safety Code section 11362.7, and as it may be amended.
4. ”Medical cannabis” or “medicinal cannabis” means cannabis that is intended
to be used for medical cannabis purposes in accordance with State law.
5. ”On site” means an activity or accessory use that is related to the primary
use – i.e., lawful, retail distribution of cannabis – and is located on the same legal parcel
as the primary use.
6. ”Primary caregiver” shall have the same definition as set forth in California
Health and Safety Code section 11362.7, and as it may be amended.
7. ”Qualified patient” shall have the same definition as set forth in California
Health and Safety Code section 11362.7, and as it may be amended.
C. Operating Requirements
1. Minors: Persons under the age of eighteen (18) shall not be allowed on the
premises of a Cannabis Retailer unless they are a qualified patient or a primary
caregiver, they are in the presence of their parent or guardian, and the Cannabis
Retailer in question dispenses cannabis for medical use. Adult Use Cannabis Retailers
shall only allow on the premises a person who is 21 years of age or older and who
possesses a valid government-issued photo identification card.
Page 406 of 476
14
2. Cannabis Retailer Access:
a. The entrance into the Cannabis Retailer building shall be locked at all times
with entry strictly controlled; e.g., a buzz-in electronic/mechanical entry system
with a vestibule is highly encouraged. A viewer shall be installed in the door that
allows maximum angle of view of the exterior entrance.
b. Cannabis Retailer personnel shall monitor site activity, control loitering and site
access.
c. Only Cannabis Retailer staff, persons the age of twenty-one (21) and over,
qualified patients over the age of eighteen (18) who are purchasing Medical
cannabis, and persons with bona fide purposes for visiting the site shall be
allowed on the premises.
d. Only a primary caregiver and qualified patient or persons the age of twenty-
one (21) and over shall be in the designated dispensing area with personnel. All
other authorized visitors shall remain in the designated waiting area in the front
entrance/lobby.
e. Restrooms shall remain locked and under the control of management.
3. Operations:
a. The Cannabis Retailer may sell cannabis or cannabis products to an individual
only in an amount consistent with personal possession and use limits allowed by
the State
b. A Cannabis Retailer shall not have a physician on site to evaluate patients and
provide a recommendation for medical cannabis.
4. Hours of Operation: Hours of operation are limited to nine o’ clock (9:00)
A.M. to nine o’ clock (9:00) P.M., seven (7) days a week.
5. Consumption Restrictions:
a. Cannabis shall not be consumed on the premises of the Cannabis Retailer.
The term “premises” includes the actual building, as well as any accessory
structures, parking areas, or other surroundings within two hundred feet (200') of
the Cannabis Retailer’s entrance.
b. Cannabis Retailer operations shall not result in illegal redistribution of
cannabis obtained from the Cannabis Retailer, or use in any manner that violates
local, State or City codes.
Page 407 of 476
15
c. No person may consume cannabis, by smoking or vaporization, in any public
places. Public places shall include, but are not limited to, City owned parks
and/or City sponsored events where designated as nonsmoking areas by
resolution of the City Council, streets, sidewalks, alleys, highways, public parking
lots as defined in section 6000 of this Code and as amended, enclosed places
and places of employment as defined in sections 4503 and 4505 of this Code
and as amended, and any other property owned or leased by the City, or in
which the City holds a right-of-way easement, and which is open to members of
the general public, except while actively passing through on the way to another
destination. Nothing in this Section is intended, nor shall it be construed, to be
inconsistent with the California Indoor Clean Air Act of 1976, Health and Safety
Code Section 118875 et seq. and as amended.
6. Retail Sales and Cultivation:
a. No cannabis shall be cultivated on the premises of the Cannabis Retailer,
except in compliance with this Section and with Sections 6093 and 9254 of this
code and applicable State laws and regulations.
b. Cannabis Retailers may keep on the Premises immature nursery stock
cannabis plants, or clones, that are not intended to be raised to maturity by the
Cannabis Retailer but instead sold to Adult Use patrons orqualified patients.
c. Up to one hundred fifty (150) square feet of the total square footage of the
Cannabis Retailer may be utilized for display and sales of devices necessary for
administering cannabis, including but not limited to rolling papers and related
materials and devices, pipes, water pipes, and vaporizers.
d. Retail sales of cannabis that violate California law or this Code are expressly
prohibited.
7. Floor Plan: Cannabis Retailers or other Cannabis Businesses with a retail
component shall have a lobby waiting area at the entrance to receive clients, and a
separate and secure designated area for dispensing cannabis to qualified patients or
designated caregivers or to eligible adult use patrons. The primary entrance shall be
located and maintained clear of barriers, landscaping and similar obstructions so that it
is clearly visible from public streets, sidewalks or site driveways.
8. Hours of Operation: Hours of operation are limited to nine o’ clock (9:00) A.M. to
nine o’ clock (9:00) P.M., seven (7) days a week.
D. Site Management:
Page 408 of 476
16
1. The operator of the establishment shall take all reasonable steps to
discourage and correct objectionable conditions that constitute a nuisance in parking
areas, sidewalks, alleys and areas surrounding the premises and adjacent properties
during business hours if directly related to the patrons of the subject dispensary.
a. "Reasonable steps" shall include calling the police in a timely manner; and
requesting those engaging in objectionable activities to cease those activities,
unless personal safety would be threatened in making the request.
b. "Nuisance" includes, but is not limited to, disturbances of peace, open public
consumption of cannabis or alcohol, excessive pedestrian or vehicular traffic,
illegal drug activity, harassment of passersby, excessive littering, excessive
loitering, illegal parking, excessive loud noises, especially late at night or early in
the morning hours, lewd conduct or excessive police detentions and arrests.
2. The operator shall take all reasonable steps to reduce loitering in public areas,
sidewalks, alleys and areas surrounding the premises and adjacent properties during
business hours.
E. Alcoholic Beverages: No Cannabis Retailer shall hold or maintain a license from
the State Division of Alcoholic Beverage Control for the sale of alcoholic beverages, or
operate a business on the premises that sells alcoholic beverages. No alcoholic
beverages shall be allowed or consumed on the premises.
F. Delivery: A Cannabis Retailer located in the City may deliver cannabis to qualified
patients and caregivers and to persons eligible for adult-use at their residence in the
City or to the same class of persons outside the City’s jurisdiction. Such permissible
delivery of cannabis to qualified patients or adults at least 21 years of age within the
City limits shall be limited to delivery by lawfully operated, permitted retailers. All other
cannabis delivery is a prohibited activity in the City, except where the City is preempted
by Federal or State law from enacting a prohibition on such activity.
SECTION 9
Table 3 in Section 9223.1 of Article 18, Chapter 2 in Division 9 of the Ukiah City
Code is hereby amended by removing from the column heading “Use Categories
and Specific Uses” the reference to a Dispensary Use Permit (DUP) and
specifying that a Cannabis Retailer is an allowable use with a Major Use Permit
(MAUP), rather than with a DUP, in the General Urban (GU), Urban Center (UC),
and Downtown Core (DC) zoning district.
SECTION 10
Article 19 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to
read as follows:
Page 409 of 476
17
§ 9254 CANNABIS CULTIVATION
* * *
B. Cultivation of Cannabis:
* * *
3. Indoor Commercial Cultivation Of Cannabis: It is hereby declared to be
unlawful and a public nuisance for any person owning, leasing, occupying, or having
charge or possession of any parcel within the City of Ukiah to cause or allow such
parcel to be used for the commercial cultivation of cannabis, unless (a) the person is
operating a Cannabis Retailer pursuant to a valid use permit, within the C1, C2, CN, M,
and PD (commercial) zoning districts and in the GU, UC, and DC downtown zoning
districts, and the space devoted to on-site cultivation at the Cannabis Retailer does not
exceed twenty-five percent (25%) of the total floor area, but in no case more than five
hundred (500) square feet; or (b) the person is operating a commercial Cannabis
Cultivation business of any type in compliance with all requirements set forth in Sections
9261, 9262, and 9278 of this Code and with all applicable State laws and regulations
including licensing requirements.
SECTION 11
Article 20 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to
read as follows (unchanged text is omitted and is shown by “* * *”):
§9261 DISCRETIONARY PLANNING PERMITS
* * *
D. ***
* * *
5.
a. In all Zoning Districts in which they are a permitted use, the following Cannabis
Related Businesses shall be considered major uses:
Cannabis Cultivation – Processor
Cannabis Cultivation – Specialty Cottage.
Cannabis Cultivation – Specialty Indoor.
Cannabis Cultivation – Specialty Mixed Light.
Cannabis Microbusiness.
Cannabis Nursery.
Cannabis Retailer.
Page 410 of 476
18
Major Use Permits issued for Cannabis Related Businesses shall be subject to review
after the first year of operation, and shall be subject to the review and revocation
procedures set forth in Section 9174.2, subsections D and E of this Chapter.
b. In all Zoning Districts in which they are a permitted use, the following Cannabis
Related Businesses shall be considered minor uses:
Cannabis Distribution
Cannabis Manufacturer – Level 1
Cannabis Manufacturer – Packaging
Cannabis Manufacturer – Shared Use
Minor Use Permits issued for Cannabis Related Businesses shall be subject to review
after the first year of operation, and shall be subject to the review and revocation
procedures set forth in Section 9174.2, subsections D and E of this Chapter.
* * *
SECTION 12
Article 21 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to
read as follows (unchanged text is omitted and is shown by “* * *”):
§9278 DEFINITIONS
***
B. ***
CANNABIS: Shall have the same definition as set forth for “Cannabis” in Business and
Professions Code § 26001(e), as may be amended from time to time.
CANNABIS CULTIVATION: Shall have the same definition as set forth for “Cultivation”
in Business and Professions Code § 26001(k), as may be amended from time to time.
CANNABIS CULTIVATION – INDOOR: Shall have the same definition as set forth for
“Indoor Cultivation” in Title 4, California Code of Regulations, Section 15000(cc), as
may be amended from time to time. For purposes of this Code, indoor cultivation
involves cultivation of cannabis within a fully enclosed secure structure, as defined in
section 9254 of this code.
***
CANNABIS CULTIVATION – MEDIUM INDOOR: A Cannabis Related Business
operating under a State cultivator license, or a state cultivation license type
subsequently established, and meeting the definition of “Medium Indoor” set forth in
Page 411 of 476
19
Title 4, California Code of Regulations, Section 16201, as may be amended from time to
time.
CANNABIS CULTIVATION – MEDIUM MIXED LIGHT: A Cannabis Related Business
operating under a State cultivator license, or a state cultivation license type
subsequently established, and meeting the definition of “Medium Mixed Light Tier 1 and
2” set forth in Title 4, California Code of Regulations, Section 16201, as may be
amended from time to time.
***
CANNABIS CULTIVATION – PROCESSOR: A Cannabis Related Business operating
under a State cultivator license, or a state cultivation license type subsequently
established, and meeting the definition of “Processor” set forth in Title 4, California
Code of Regulations, Section 16201, as may be amended from time to time.
* * *
CANNABIS CULTIVATION – SMALL INDOOR: A Cannabis Related Business operating
under a State cultivator license, or a state cultivation license type subsequently
established, and meeting the definition of “Small Indoor” set forth in Title 4, California
Code of Regulations, Section 16201, as may be amended from time to time.
CANNABIS CULTIVATION – SMALL MIXED LIGHT: A Cannabis Related Business
operating under a State cultivator license, or a state cultivation license type
subsequently established, and meeting the definition of “Small Mixed Light Tier 1 and 2”
set forth in Title 4, California Code of Regulations, Section 16201, as may be amended
from time to time.
CANNABIS CULTIVATION – SPECIALTY COTTAGE: A Cannabis Related Business
operating under a State cultivator license, or a state cultivation license type
subsequently established, and meeting the definition of “Specialty Cottage” set forth in
Title 4, California Code of Regulations, Section 16201, as may be amended from time to
time.
CANNABIS CULTIVATION – SPECIALTY INDOOR: A Cannabis Related Business
operating under a State cultivator license, or a state cultivation license type
subsequently established, and meeting the definition of “Specialty Indoor” set forth in
Title 4, California Code of Regulations, Section 16201, as may be amended from time to
time.
CANNABIS CULTIVATION – SPECIALTY MIXED LIGHT: A Cannabis Related
Business operating under a State cultivator license, or a state cultivation license type
subsequently established, and meeting the definition of “Specialty Mixed Light Tier 1
and 2” set forth in Title 4, California Code of Regulations, Section 16201, as may be
amended from time to time.
CANNABIS DISTRIBUTION: Shall have the same meaning as the definition of
“Distribution” set forth in Business and Professions Code § 26001(r), as may be
amended from time to time.
CANNABIS DISTRIBUTOR: A Cannabis Related Business operating under a State
Type 11 or 13 Distributor license, or a state distribution license type subsequently
Page 412 of 476
20
established, and meeting the definition of “Distributor” set forth in Business and
Professions Code § 26001(s), as may be amended from time to time.
CANNABIS MANUFACTURING: Shall have the same definition as set forth for
“Manufacture” in Title 4, California Code of Regulations, Section 15000(oo), as may be
amended from time to time.
CANNABIS MANUFACTURING – LEVEL 1: A Cannabis Related Business operating
under a State Type 7 manufacturer license for extractions using volatile solvents, or a
state manufacturer license type subsequently established, and meeting the definition of
a Type 7 license set forth in Title 4, California Code of Regulations, Section 17006, as
may be amended from time to time.
CANNABIS MANUFACTURING – LEVEL 2: A Cannabis Related Business operating
under a State Type 6 manufacturer license for extractions using mechanical methods or
nonvolatile solvents, or a state manufacturer license type subsequently established, and
meeting the definition of a Type 6 license set forth in Title 4, California Code of
Regulations, Section 17006, as may be amended from time to time.
CANNABIS MANUFACTURER – PACKAGING: A Cannabis Related Business
operating under a State Type P license and meeting the definition of a Type P license
set forth in Title 4, California Code of Regulations, Section 17006, as may be amended
from time to time.
CANNABIS MANUFACTURER – SHARED USE: A Cannabis Related Business
operating under a State Type S license and meeting the definition of a Type S license
set forth in Title 4, California Code of Regulations, Section 17006, as may be amended
from time to time.
* * *
CANNABIS MICROBUSINESS: A Cannabis Related Business operating under a State
Type 12 license for microbusinesses, or a state cannabis license type subsequently
established, and meeting the definition of “microbusiness” set forth in Business and
Professions Code § 26001(aj), as may be amended from time to time. A Cannabis
Microbusiness that also acts as a Cannabis Retailer must also comply with the
provisions of Section 9174.3 of this Code.
CANNABIS NURSERY: A Cannabis Related Business operating under a State
cultivation license for cannabis nurseries, or a state cultivation license type
subsequently established, and meeting the definition of “Nursery” set forth in Business
and Professions Code § 26001(ak), as may be amended from time to time.
CANNABIS PRODUCTS: Shall have the same definition as set forth for “Cannabis
Products” in Business and Professions Code § 26001(h), as may be amended from time
to time.
Page 413 of 476
21
CANNABIS RELATED BUSINESS: An enterprise engaged commercial cannabis
activity, as defined in Business and Professions Code § 26001(j), as may be amended
from time to time.except as set forth in Business and Professions Code Section 26033
related to qualifying patients and primary caregivers, and Section 9254 of this Chapter
pertaining to cultivation of cannabis for personal use. All Cannabis Related Businesses
operating within the City must possess a valid State license appropriate for the type of
business operated.
CANNABIS RETAILER: A commercial enterprise engaged in the retail sale and delivery
of cannabis or cannabis products to customers. A retailer shall have a licensed
premises which is a physical location from which commercial cannabis activities are
conducted. A retailer’s premises may be closed to the public. A retailer may conduct
sales exclusively by delivery. All Cannabis Retail operations in the City of Ukiah are
regulated pursuant to the general regulations for Cannabis Related Businesses in
Section 9174.2 of this Code and the regulations specific to Retailers in Section
9174.3.
CANNABIS TESTING LABORATORY: Shall have the same definition as set forth for
“Testing Laboratory” in Business and Professions Code § 26001(av), as may be
amended from time to time.
***
SCHOOL: Shall mean an institution of learning for minors, whether public or private,
offering a regular course of instruction required by the California Education Code. This
definition includes an elementary school, middle or junior high school, senior high
school, or any special institution of education, but it does not include a vocational or
professional institution of higher education, including any other college or university.
***
YOUTH-ORIENTED FACILITY: Shall mean a public park, as shown on the official
zoning map for the City; church; museum; library; or licensed daycare facility.
SECTION 13
1. SEVERABILITY.
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this
Ordinance, or its application to any person or circumstance, is for any reason held to be
invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or
enforceability of the remaining sections, subsections, subdivisions, paragraphs,
sentences, clauses or phrases of this Ordinance, or its application to any other person
or circumstance. The City Council of the City of Ukiah hereby declares that it would
have adopted each section, subsection, subdivision, paragraph, sentence, clause or
phrase hereof, irrespective of the fact that any one or more other sections, subsections,
subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or
unenforceable.
Page 414 of 476
22
2. EFFECTIVE DATE.
This Ordinance shall be published as required by law in a newspaper of general
circulation in the City of Ukiah, and shall become effective thirty (30) days after its
adoption.
Introduced by title only on _____, 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Adopted on ___________, 2022 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________________
Jim O. Brown, Mayor
ATTEST:
__________________________________________
Kristine Lawler, City Clerk
Page 415 of 476
Page 1 of 2
Agenda Item No: 12.a.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1709
AGENDA SUMMARY REPORT
SUBJECT: Receive Report Regarding the Economic Development and Financing Corporation (EDFC);
Consideration of Request for Funding from EDFC; and Authorize the City Manager to Negotiate and Execute
Performance Agreement Between the City of Ukiah and EDFC in the amount of $12,455.25 for FY 2022-23.
DEPARTMENT: Economic
Development PREPARED BY: Shannon Riley, Deputy City Manager
PRESENTER: Shannon Riley, Deputy City Manager
ATTACHMENTS:
1. Ukiah City Council Presentation_072022
2. Economic Development and Financing Corporation (EDFC) 2021-07-01
Summary: The Council will receive the annual report from Economic Development and Financing Corporation
(EDFC); consider request for funding from EDFC; and consider authorizing the City Manager to negotiate and
execute Performance Agreement between the City of Ukiah and EDFC.
Background: The Economic Development and Financing Corporation (EDFC) is a non-profit, tax-exempt
Community Development Financial Institution (CDFI), founded in 1995, that engages in economic
development activity in Mendocino and Lake Counties. EDFC was formed through a partnership between
Mendocino County’s four incorporated cities and the County to coordinate and support economic development
activity Mendocino County-wide--and has now expanded its business into Lake County and Sonoma County.
(Services for Sonoma County are paid for through a service contract.)
When EDFC was formed, an assessment formula was developed by the participating entities—50 cents per
capita for the County and 75 cents per capita for cities. Based on Ukiah’s population of 16,607, the
contribution for 2022-23 would be $12,455.25.
Discussion: Robert Gernert, Executive Director, will present EDFC’s year-to-date activities to the Council
(Attachment 1). The 2021-22 agreement with EDFC is provided as Attachment 2. City of Ukiah Economic
Development Staff monitors this agreement and serves on the EDFC board.
With the presentation of this year-to-date report, Staff has determined that EDFC has met the requirements of
the 2021-22 performance agreement.
Council is asked to receive a brief presentation from EDFC and consider this request for funding in the amount
of $12,455.25. If so desired, the Council may direct the City Manager to negotiate and execute a performance
agreement with EDFC for the 2022-23 fiscal year.
Recommended Action: Receive report regarding the Economic Development and Financing Corporation
(EDFC) and authorize the City Manager to negotiate and execute Performance Agreement between the City of
Ukiah and EDFC.
BUDGET AMENDMENT REQUIRED: No.
CURRENT BUDGET AMOUNT: 20012600.52100: $12,000
Page 416 of 476
Page 2 of 2
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Economic Development and Financing Corporation
Page 417 of 476
City of Ukiah
Annual City Council Update
ATTACHMENT 1
Page 418 of 476
Connecting money and ideas with entrepreneurs and creating
sustainable prosperity in Mendocino, Lake & Sonoma Counties
We envision a vibrant local economy providing abundant
opportunity and rewarding quality of life to the communities
we serve and future generations.
Vision
Mission
Page 419 of 476
EDFC’s Foundations
•EDFC was started in 1994 as vehicle for economic development and
funding across multiple jurisdictions throughout Mendocino County
and the incorporated cities.
•Provide economic development coordination and support for:
•County of Mendocino
•City of Fort Bragg
•City of Point Arena
•City of Ukiah
•City of Willits
•Provide alternative financing opportunities for entrepreneurs and
small businesses in Mendocino and Lake Counties
•EDFC is an incorporated non-profit organization.
Page 420 of 476
EDFC Leadership
Staff Members:
Executive Director: Robert Gernert
Administrative Manager: Robin Peckham
Development Manager: Stacey Caico
Board of Directors: 15 Members including:
❖County Supervisors: John Haschek, Glen McGourty
❖Council Members: Madge Strong (Willits), Tess Albin-Smith (Fort
Bragg)
❖City Staff: Shannon Riley, Deputy City Manager Ukiah
❖Business Owners, Finance Professionals,Pomo Tribe,Mendocino
College,North Coast Opportunities
Page 421 of 476
EDFC Results & Highlights
FY 21/22
•Total Lending FY 21/22: $1,937,489 (+59% vs. Previous FY)
•Total Inquiries: 85
•Applications: 34
•Approved Loans: 15
•Jobs Retained: 19.5 FTE
•Jobs Created: 26.5 FTE
Low Portfolio Default Rate
0.7%
Page 422 of 476
EDFC Loans Funds Circulating $ 4,329,425
Mendocino County:
$3,170,168
*Ukiah: $1,052,955
11 Businesses
Lake County:
$548,980
Sonoma County:
$610,269
Page 423 of 476
Ukiah Client Highlights
Page 424 of 476
Businesses EDFC has supported FY 21-22:
Mendocino County
•Elk Garage Towing
•Thompsons
PortaSeptic
•DFM Car Stereo
•Acosta E LLC
Trucking
•Threshold Services
LLC
•Center Street
Market
•Chickfly LLC
•So Humbled Inc.
Sonoma County
•Artisan Woodworks
Inc
•Psychic Pie LLC
•Uniquelly Chic
Home & Floral
•S.H. Nour Trucking
•Sternberger
Chiropractic
•Strategy Real Estate
LLC
Lake County
•North Coast
Winegrape Brokers
Page 425 of 476
EDFC In Partnership with the City of Ukiah
EDFC partnered with the Center for Economic
Development at CSU, Chico to identify and assist in
providing direct technical assistance to
microbusinesses in the City of Ukiah.
Outreach efforts are ongoing in various methods,
such as direct business to business visits,
participating in Farmers Market, Chamber of
Commerce newsletters, and EDFC newsletters.
This program provides much needed technical
assistance to these microbusinesses free of cost.
Page 426 of 476
Collaboration Local & Regional
•Economic Development:
•Sonoma Mendocino Economic Development District (S.M.E.D.D.)-EDFC continued
administrative functions with the organization, assisted and facilitated Comprehensive
Economics Development Strategy (CEDS) update as a Mendocino County representative.
•Community Development Block Grant –(Covid Response CV 1 & 2) EDFC is the sub-
recipient of the loan/ grant awards for the cities of Point Arena and Willits. These programs
are still active and in various stages of completion but in full provide an additional $600K
to business within these cities most deeply affect by the pandemic.
•Microbusiness Covid Relief Grant Program –In partnership with CALOSBA, and the County
of Mendocino, EDFC has applied successfully for grant funding to administer $2,500 grants
to Microbusiness within the County. Round 1 of Funding closed June 2 with a total of 92
businesses applying for available funds.
•Startup Mendo: In partnership with West Business Development Center, EDFC Director
Robert Gernert, has served as one of three cohort leaders in the Startup Mendo Program
since January of 2022.
•Loan Funds:
•CDFI Rapid Response Program: $ 1.3 Million Grant for loan funds of which $917,109 has
been loaned in FY 21-22.
•Sonoma County Revolving Loan Fund: Launched $1 million EDA revolving
loan fund for Sonoma County business loans of which $621,312 has been
loaned in FY 21-22.
Page 427 of 476
Thank You
Page 428 of 476
1
Performance Agreement.EDFC-City of Ukiah FY 2021-22
PERFORMANCE AGREEMENT
between the
CITY OF UKIAH
and the
ECONOMIC DEVELOPMENT AND FINANCING CORPORATON
This Agreement is made and entered on July __, 2021 between the City of Ukiah, a California general
law municipal corporation, herein called "City," and the Economic Development and Financing Corporation
EDFC), a California not-for-profit corporation formed pursuant to and in compliance with the laws of the State
of California, herein called "EDFC." Individually, EDFC and City may be referred to in this Agreement as a
Party,” and collectively as “the Parties.”
RECITALS
1.The City is desirous of creating a vital economic development climate through collaborative projects
and the promotion of locally owned and operated small businesses.
2.EDFC is organized to provide assistance to individuals and small business owners by coordinating
economic development activities in Mendocino County and in particular, the City of Ukiah, for the purpose of
creating, expanding or retaining businesses. EDFC has expertise in economic development and in securing
financing in the form of loans, grants, capital and venture capital funding, to assist with the development,
expansion and/or retention of businesses.
3.EDFC was created in 1995 by the County of Mendocino and its incorporated cities in order to facilitate
a countywide approach to economic development. At that time, a formula was developed for funding, whereby
each city would pay 75 cents per capita per year and the County would pay 50 cents per capita per year. This
formula, however, is not binding; compensation may also be based on performance of the agreed-upon scope
of services and other terms outlined in this Agreement.
NOW, THEREFORE, in consideration of the above-recited facts and terms and conditions stated
below, the Parties agree as follows:
A. TERM
This Agreement shall be effective from July 1, 2021 and shall terminate on June 30, 2022.
B. SCOPE OF SERVICES
EDFC shall perform the Scope of Services set forth in Exhibit A.
C. RECORDS, REPORTS AND ACCOUNTABILITY
EDFC shall maintain a bookkeeping system and books of account in accordance with generally accepted
accounting principles consistently applied, which outline the accounting and utilization of City funds paid to
the EDFC for services defined in this agreement. City shall have access to said books of account during
regular business hours for purposes of inspection and audit. EDFC shall fully cooperate with the City and its
agents and accountants during any such inspection and audit, including, but not limited to, making its
employees, accountants, bookkeepers, or officials available to provide any requested information or
documents. As stated in the Scope of Services in Exhibit A, EDFC shall furnish detailed annual reports by
June 1, 2021.
1
ATTACHMENT 2
Page 429 of 476
2
Performance Agreement.EDFC-City of Ukiah FY 2021-22
D. FINANCIAL COMPENSATION BY CITY
In consideration of the EDFC’s performance of the above services, and under the terms of this
Agreement, the City shall pay the EDFC the sum of Eleven thousand, nine-hundred eighty-two dollars and
seventy-five cents ($11,982.75) for fiscal year 2021-22 in order for the EDFC to accomplish the specific scope
of work identified in Exhibit A. This sum of money shall constitute the entirety of City's financial contribution
to the EDFC during the effective dates of this Agreement.
The compensation provided in this paragraph shall be paid to EDFC in installments as follows:
Terms of Payment. Payment to EDFC for services rendered in accordance with this contract shall be
based upon submission of annual invoices for the work satisfactorily performed prior to the date of the invoice,
which amounts shall be due and payable thirty (30) days after receipt by the City. The invoices shall be
accompanied with a description of work performed on behalf of the City. Invoices shall be accompanied by
documentation sufficient to enable the City to determine progress made.
E. INSURANCE AND INDEMNIFICATION
During the term of this Agreement, the EDFC agrees to indemnify and hold harmless the City, its
officers, agents, and employees from and against any and all claims, losses, defense costs, or liability of any
kind or nature which the City, its officers, agents, and employees may sustain or incur or which may be
imposed upon them for injury to or death of persons, or damage to property as a result of, arising out of, or in
any manner connected with the EDFC’s performance under the terms of this Agreement, excepting only
liability arising out of the sole and active negligence of the City.
Without limiting the EDFC’s indemnification, it is agreed that the EDFC shall maintain in force at all
times during the performance of this Agreement, the following policy or policies of insurance summarized
below and fully detailed in Exhibit A approved by the City and issued by admitted California insurers approved
by the City covering its operations:
1.Comprehensive General Liability, including contractual liability, products, and completed
operations and business automotive liability, all of which shall include coverage for both bodily injury and
property damage with a combined single limit of One Million Dollars ($1,000,000).
2.Worker's Compensation coverage at statutory limits.
The certificates of insurance and endorsements shall be completed to the satisfaction of the City.
Should the EDFC fail to comply with this paragraph then, the City shall have the right to immediately
terminate this Agreement without further notice to EDFC.
F. RELATIONSHIP BETWEEN EDFC AND CITY
Nothing in this Agreement shall be construed as making the EDFC or any of its employees or representatives,
the agent or employee of the City for any purpose, or any employee of the City an employee of the EDFC or
creating between the City and the EDFC the relationship of legal partners or joint ventures. It is understood
that the contractual relationship of the EDFC to the City is that of an independent contractor.
The key contact person involved in the implementation and administration of this Agreement with EDFC will
be Jesse Burnett, Interim Executive Director of EDFC, or his designee. The key contact person for City of
Ukiah will be Sage Sangiacomo, City Manager, or his designee.
Page 430 of 476
3
Performance Agreement.EDFC-City of Ukiah FY 2021-22
G. TERMINATION FOR NON-PERFORMANCE
If any Party to this Agreement breaches any provision thereof, then the other Party may give the
defaulting Party a notice to remedy such violation within thirty (30) days. The other Party may terminate the
Agreement: (a) if such violation is not remedied within said 30 days; or (b) if the breach cannot be remedied
within such time period.
Should this contract be terminated for breach on the part of the EDFC, in addition to any other remedies
or compensation to which the City may be entitled, EDFC shall not be entitled to any further installment
payments not yet paid at the time of breach.
A waiver by either Party of performance of any provision of this Agreement shall not amount to a future
waiver of the strict performance of such provisions or of any other provision of this Agreement.
H. NON-PERFORMANCE DUE TO CONDITION BEYOND CONTROL OF PARTIES
If either Party is unable to perform its obligations under this Agreement due to conditions beyond its
reasonable control, such as, but not limited to, changes in local, state, or federal laws or regulations arising
from legislative changes, judicial interpretations of existing law, vote by the citizens of Ukiah, or administrative
action, and not due to the fault or neglect of any Party, such failure to perform shall not be deemed a violation
of this Agreement provided the Party whose performance is so prevented performs its obligation as soon as
practicable after the occurrence of the event preventing performance under this Agreement. Such Party shall
use reasonable diligence to put itself again in a position to carry out its obligations hereunder, and in the event
such Party does not or cannot within a reasonable time put itself again in a position to do so, the other Party
may, at its option, terminate this Agreement.
I. MISCELLANEOUS PROVISIONS
1.WAIVER OR MODIFICATION INEFFECTIVE UNLESS IN WRITING
No waiver or modification of the Agreement or of any covenant, condition, or limitations herein
contained shall be valid unless in writing and duly executed by the Party to be charged therewith.
Furthermore, no evidence of any waiver or modification shall be offered or received in evidence in a
proceeding, arbitration, or litigation between the parties arising out of or affecting this Agreement, or the rights
or obligations of any Party hereunder, unless such waiver or modification is in writing and duly executed. The
provisions of this paragraph may not be waived, except as herein set forth.
2.SEVERABILITY
In the event any section, subsection, provision, or clause of this Agreement or any combination
thereof is found to be unenforceable at law, inequity, or under any presently existing or hereafter enacted
legislation, regulation, or order of the United States, any state or subdivision thereof or any municipality,
those findings shall not in any way affect the other sections, subsections, provisions, or clauses of this
Agreement, which shall continue in full force and effect, and the unenforceable provisions shall be
interpreted in a manner that imposes the maximum restriction or obligation permitted by applicable law.
Every provision of this Agreement is intended to be severable. If any term or provision hereof is illegal
or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder
of the Agreement.
Page 431 of 476
4
Performance Agreement.EDFC-City of Ukiah FY 2021-22
3.NOTICE
Whenever notice is permitted or required by this Agreement, it shall be deemed given when deposited
in the U.S. Mail with proper first class postage affixed thereto and addressed or personally delivered to:
City of Ukiah Economic Development & Financing Corporation
Attention: Sage Sangiacomo Attn: Diann Simmons
300 Seminary Ave. 208 B South Oak St.
Ukiah, CA 95482 Ukiah, CA. 95482
4.DUPLICATE ORIGINALS
This Agreement may be executed in one or more duplicate originals, each bearing the original
signatures of the parties. When so executed, each such duplicate original shall be admissible to establish
the existence and terms of this Agreement.
5.AUTHORITY
The parties hereto acknowledge that they have the authority to execute this Agreement on behalf of
the entity that they represent as herein set forth below.
6.GOVERNING LAW AND JURISDICTION
The interpretation and enforcement of this Agreement shall be governed by the laws of the State of
California. All legal actions arising under this Agreement shall be filed in the California state courts in
Mendocino County, which shall have jurisdiction and venue over any such actions or proceedings.
7.ENTIRE AGREEMENT
This Agreement supersedes any and all other agreements, either, oral or in writing, between the
parties hereto with respect to the terms and conditions contained herein, and contains all of the covenants
and agreements between the parties with respect to this Agreement in any manner whatsoever. Each Party
to this agreement acknowledges that no representations, inducements, promises, or agreements, orally or
otherwise, have been made by any Party, or anyone acting on behalf of any Party, which is not embodied
herein, and that no other agreements, statement, or promise not contained in this agreement shall be valid
or binding.
8.PLAIN MEANING
This Agreement shall be interpreted in accordance with its plain meaning, neither for nor against any
Party.
9.HEADINGS AND CONTEXT
The headings of this Agreement are inserted for convenience only and do not define, limit or extend
the scope or intent of this agreement or any provision thereof. When the context permits, a word or phrase
used in the singular means the plural and when used in any gender, its meaning also includes all genders.
10.MERGER
This Agreement constitutes the entire understanding between the parties as to the terms and
conditions contained herein, all previous understandings being merged herein.
Page 432 of 476
5
Performance Agreement.EDFC-City of Ukiah FY 2021-22
11.ADEQUATE ASSURANCES
Each Party shall execute, acknowledge and deliver such additional documents, writings or assurances
as the other may periodically require so as to give full force and effect to the terms and provisions of this
Agreement.
12.CONSTRUCTION OF AGREEMENT
This Agreement has been reviewed by separate counsel for both parties. Any ambiguity existing in
this Agreement shall not be construed against either Party as the drafter of this Agreement.
13.TIME
Time is of the essence of this Agreement.
Acknowledgement:
IN WITNESS WHEREOF, this Agreement is executed by the City of Ukiah and the EDFC, by their duly
authorized representatives, on the Effective Date.
CITY OF UKIAH ECONOMIC DEVELOPMENT &
FINANCING CORPORATION
By: _______________________ By: _______________________
Sage Sangiacomo, City Manager
Robert Gernert, Lending Manager
ATTEST:_______________________________________
Kristine Lawler, City Clerk
Kristine Lawler (Dec 21, 2021 09:32 PST)
Kristine Lawler
Page 433 of 476
6
Performance Agreement.EDFC-City of Ukiah FY 2021-22
EXHIBIT A
ECONOMIC DEVELOPMENT & FINANCING CORPORATION
SCOPE OF SERVICES
Contractor shall provide the following services:
1. Assist the City during the term of this agreement with support and coordination of economic
development activities that encourage job retention, business expansion and business relocation
within and to the City of Ukiah by coordinating activities with the County of Mendocino, tribal
governments, Workforce Alliance of the North Bay., West Business Development
Center/Mendocino SBDC, Sonoma Mendocino Economic Development District, and the Greater
Ukiah Business and Tourism Alliance.
Performance Indicators
Provide key collateral in Spanish and procure translation services as necessary to more
effectively reach the LatinX business community.
Continue to maintain current economic and demographic data for the Ukiah area on EDFC’s
website.
On a quarterly basis, make site visits to Ukiah-area businesses to share program info and
determine needs, possibly in conjunction with other organization(s).
Continue to distribute the Resource Guide.
2. Provide services and programming as the local Community Development Financial Institution
CDFI).
3. Assist with locating grant funding, loans, private and public capital, and venture capital funds to
support Ukiah businesses and the City of Ukiah. Of particular interest are grants and low-interest
loans that would assist with façade improvements and code-required improvements (seismic
retrofits, fire sprinklers, ADA improvements, etc.).
Performance Indicators
In the year-end report, detail the number of businesses assisted and the total amount of
funds awarded to EDFC in the contract year that support economic development activities in
the Greater Ukiah Valley.
4. Meet as needed with the City of Ukiah Business Liaison and inform the Liaison (by phone or email)
when assistance is either requested by or provided to a business within the Ukiah city limits.
Performance Indicator
Contact Business Liaison as required.
5. Communicate activities, service delivery, and fiscal reports to the City.
Performance Indicator
Submit a detailed annual report to the City Staff and City Council regarding activities and
services during contract period and including the work plan for the up-coming year.
Page 434 of 476
Page 1 of 2
Agenda Item No: 12.b.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1775
AGENDA SUMMARY REPORT
SUBJECT: Approve Contract with HdL Companies for Tax and Fee Administration Services for Transient
Occupancy, and Approve Corresponding Budget Amendment.
DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director
PRESENTER: Ginny Feth-Michel, Assistant Finance Director
ATTACHMENTS:
1. ASR 4-6-22
2. Ukiah HdL TOT Proposal
Summary: Council will consider re-authorizing the City Manager to execute a three-year contract with HdL
Companies (“HdL”) for audit and financial management assistance of the City's Transient Occupancy Tax.
Background: Council considered this item on April 6, 2022, and approved the City Manager to execute an
agreement with the following two conditions:
1. HdL commits to ensuring a positive professional audit experience while conducting TOT audits of the
City's hotelers and short-term housing providers (AirBNB, VRBO, etc.)
2. HdL will allow the City to discontinue short-term rental monitoring component of the contract if the
revenue recovered from that monitoring does not exceed the cost of HdL services for doing so.
HdL reaffirmed its commitment to the first condition as stated in its proposal, and the City retains remedies in
the unlikely event that HdL does not deliver on that commitment.
HdL did not agree to the second condition but instead held to the one-year pricing option in its proposal, which
could be more costly to the City if it terminates after that one year or does realize revenues greater than the
cost of service and decides to continue for successive years.
A copy of the former ASR from April 6, 2022, is Attachment 1 for reference. The proposal from HdL is
included here as Attachment 2.
Discussion: Staff recommends re-authorizing the City Manager to sign the agreement with HdL electing the
standard three-year pricing in its proposal. The alternative one-year proposal may likely be more costly to the
City and is not recommended by Staff. As the regional economy continues to improve (short of any potential
recession), short-term rentals and the demand for lodging services will continue to grow and will likely result in
recovered revenues that will support the associated costs.
The proposal includes a CPI component. Fees will be increased as of January 1st of each calendar year with
reference to the 12-month percent change in the most recently published annual Consumer Price Index for All
Urban Consumers (CPI-U), West Region, as reported by the U.S. Bureau of Labor Statistics (the “CPI
Change”). Each annual increase in the fees will be equal to the greater of two percent (2%) or the actual CPI
Change and the lesser of ten percent (10%) or the actual CPI Change. For example, if the actual CPI change
is 1.5%, then the annual increase will be 2%. If the actual CPI change is 3.5%, then the annual increase will
Page 435 of 476
Page 2 of 2
be 3.5%, and if the actual CPI change is 12%, then the annual increase will be 10%. Note, this is a term
contract (3 years) and will be re-evaluated and priced at the conclusion of the term.
Recommended Action: Re-authorize the City Manager to execute a three-year contract with HdL Companies
for audit and financial assistance services of the City's Transient Occupancy Tax (TOT) revenue - including
short term rental compliance, and authorize the corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 10113400.52100: $500; 10013400.52100: $4,500
PROPOSED BUDGET AMOUNT: 10113400.52100: $4,500; 10013400.52100: $23,400
FINANCING SOURCE: General fund current revenues
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: : Daniel Buffalo, Finance Director; Mary Horger, Financial Services Manager; and
Olga Keough, Controller
Page 436 of 476
Page 1 of 3
Agenda Item No: 7.m.
MEETING DATE/TIME: 4/6/2022
ITEM NO: 2022-1534
AGENDA SUMMARY REPORT
SUBJECT: Contract with HdL Companies for Tax and Fee Administration Services for Transient Occupancy,
and Approve Corresponding Budget Amendment.
DEPARTMENT: Finance PREPARED BY: Ginny Michel, Assistant Finance Director
PRESENTER: Ginny Feth-Michel, Assistant Finance Director
ATTACHMENTS:
1.20220330 Revised Ukiah HdL TOT Proposal
2.Cost Analysis
Summary: Council will consider authorizing the City Manager to negotiate and execute a three-year contract
with HdL Companies (“HdL”) for audit and financial management assistance of the City's Transient Occupancy
Tax, and approve a corresponding budget amendment.
Background: In November 2006, the voters of the City of Ukiah passed Measure X, which raised the
Transient Occupancy Tax (TOT) in the City from 8% to 10%. City Council Resolution No. 2006-68
("Resolution"), as amended August 28, 2006, specified that for the first two years after the increase went into
effect, 75% of the additional revenue produced by the tax increase would be spent on promotion of the City of
Ukiah and its tourist industry, and 50% thereafter. The Resolution provides that the revenues expended for
promotion of the City of Ukiah and its tourist industry shall be administered by the Greater Ukiah Chamber of
Commerce, subject to an annual performance agreement with the City of Ukiah.
Below is a historical summary of TOT collections.
The Finance Department conducted an internal review of the processes in place for administrating Transient
Occupancy Tax (“TOT”) and concluded that exploring external options for TOT administration may improve
the efficiency and effectiveness of the TOT monitoring and collection process. The most effective option for
Attachment 1
Page 437 of 476
Page 2 of 3
outside administration was presented by HdL Companies. HdL currently provides sales tax monitoring and
audit services to the City, and is well experienced and qualified to provide TOT services.
Discussion: Given the importance of TOT revenues to City operations, and the known presence of a large
number of short-term rentals within the city limits, the Finance Department performed an evaluation of the
process for communicating, tracking, collecting and monitoring TOT revenues. The City is currently
administering Transient Occupancy Tax (“TOT”) internally with one staff member and oversight by a Financial
Service Manager. Timely receipt of monthly TOT returns, tracking of payments, late fees and limited data
monitoring is accomplished using an excel spreadsheet. Those required to file TOT returns have access to
limited information on the City’s website; a non-fillable form is available for download from the City's website.
As the Finance department becomes aware of new lodging establishments, a Staff member contacts the
establishment and provides forms and answers any questions. For example, when the new Holiday Inn
Express & Suites opened in January of 2022, a finance Staff member contacted the hotel and provided them
with the City’s TOT form and related information.
Many large cities have internal audit departments that would be charged with auditing TOT compliance.
Smaller municipalities generally contract for these services. The Department for several years planned to
conduct a TOT audit, programming it in the budget regularly. The appropriation was not used, and it has not
been re-appropriated since FY 2020. The pandemic effects on the city's hotels gave Staff pause to push an
audit forward; however, as the economy improves and travel begins to return to normal, now is the time to re-
engage. Further, the prevalence of short-term rentals in the city necessitates a closer look to ensure TOT is
being collected and remitted to the City appropriately.
On December 8, 2021, a Proposal was obtained from HdL. An evaluation team consisting of the City's
Finance Controller, Assistant Finance Director, and the Finance Director reviewed the response, and asked a
series of questions to HdL, to ensure a good fit for the City and the businesses required to comply with TOT
requirements. The evaluation team concluded that HdL's services, including on-line filing, payment processing,
education, compliance monitoring, auditing, and short term rental identification will meet the needs of the City,
provide excellent potential to increase TOT collections and provide an easy to use business internet
application for TOT return submission and payment of taxes and fees.
HdL Companies’ proposal is provided as Attachment 1, which proposes to provide the requested services in
an amount of $850 per property per year plus 50% of all discovered revenue from short-term rentals up to
$1,900 per year, whichever is higher for a period of three years. Attached as Attachment 2 is an estimate of
current staffing costs and a comparison to the HdL proposal. Not included in the estimate is any additional
TOT collected as a result of HdL audits and short-term rental identification. Those amounts would be subject
to a case-by-case basis.
It is therefore Staff's recommendation to award a contract to HdL for TOT audit and financial management
assistance services, authorize the City Manager to negotiate and execute the resulting agreement, and
approve the corresponding budget amendment.
Recommended Action: Authorize the City Manager to negotiate and execute a three-year contract with HdL
Companies for audit and financial assistance services of the City's Transient Occupancy Tax (TOT) revenue -
including short term rental compliance, and authorize the corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 10113400.52100: $0
PROPOSED BUDGET AMOUNT: 10113400.52100: $23,000
FINANCING SOURCE: General fund current revenues
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Daniel Buffalo, Finance Director; Mary Horger, Financial Services Manager; and Olga
Keough, Controller
Attachment 1
Page 438 of 476
Page 3 of 3
Attachment 1
Page 439 of 476
City of
Ukiah, CA
Tax & Fee Administration Services
March 30, 2022
SUBMITTED BY
HdL Companies
120 S. State College Blvd., Suite 200
Brea, CA 92821
hdlcompanies.com
CONTACT
Connor Duckworth
T: 714-879-5000
E: cduckworth@hdlcompanies.com
Attachment 1
Page 440 of 476
Dear Mary,
Thank you for the opportunity to present this proposal for HdL’s Tax and Fee Administration
Services. Please be advised that we maintain a busy implementation schedule throughout the
year. Your position in the implementation schedule will be determined when a signed
agreement is received.
This proposal is valid until: May 31, 2022.
Should you have any questions, please contact me at 888.861.0220 or by email at
cduckworth@hdlcompanies.com.
Tax and Fee Administration Services
Standard 3-year pricing
Service Compensation
Transient Occupancy Tax
Administration
$850.00/property/year + CPI Monthly
Filers
$750.00/property/year + CPI Quarterly
Filers
Short Term Rental
Compliance/Discovery
50% of all recovered revenue with a
minimum cost of $1,900.00 + CPI
One Year Pricing
Transient Occupancy Tax
Administration and Audit
$850.00/property/year + CPI Monthly
Filers
$750.00/property/year + CPI Quarterly
Filers
Note: One year pricing includes auditing of
only 1/3 of active hotels.
Short Term Rental
Compliance/Discovery
$3,100.00/year + CPI
General Scope of Work
HdL offers robust solutions for managing compliance of municipal Business License Taxes
and its related functions. HdL is ever mindful of the important role that customer service plays
in the successful implementation of a compliance and revenue collection program. Therefore,
HdL will make every effort to ensure that all communications with the City’s business
community is kept at a professional level maintaining a careful balance between compliance,
revenue collection, tactfulness, sensitivity and taxpayer education.
Attachment 1
Page 441 of 476
Transient Occupancy Tax Administration Services
HdL’s transient occupancy tax administration service goes beyond scheduled cyclical audits,
providing compliance monitoring of each return as it is filed while unburdening the City from
the day-to-day administration of the TOT revenue program. Continual monitoring of returns is
the optimal way to increase compliance while maintaining positive relations with the City’s
lodging providers.
The program is education focused, ensuring that lodging providers are clear on reporting
requirements and methodology. HdL’s tax administration professionals are available as
needed to support both the City’s team and the City’s lodging providers. The City is kept up
to date, with 24x7 online access to HdL’s client portal containing real time access to
registration and filing data, and management reporting. HdL’s TOT administration service
incorporates all of the following:
Tax Registration Database Management – HdL will transfer the City’s existing databases
as they relate to TOT into HdL’s internal administration tools. HdL will maintain the data,
software, online filing portal for lodging providers, and online client portal for the City.
Return Processing – HdL will process TOT filings within 5 days of submission. Accounts will
receive all applicable forms necessary to complete the renewal process.
New Account Processing – HdL will process any new TOT registrations for Lodging
Establishments that change hand or newly offered properties.
Payment Posting / Processing – HdL will process all payments made for new and existing
lodging providers. Accounts will be updated with payment information and revenues will be
remitted to the City net HdL’s fees on no less than a monthly basis.
On-Line Filing & Payment Processing – With input from the City, HdL crafts a customized
website and domain for the City’s taxpayers to submit online forms, returns, and payments
along with other customer support related items.
Compliance Monitoring & Lodging Provider Audits – HdL will ensure accurate filings of
TOT returns by consistently monitoring returns and educating lodging providers on filing
requirements. HdL will also provide cyclical compliance audits as mutually agreed to by the
City and HdL, ensuring all providers are audited at least once every three years. The
compliance audit process is described above in Option 1.
Reports – HdL’s TOT administration service includes a variety of standard reports
demonstrating account activity and filing trends. During service implementation HdL will work
with the City to identify reporting requirements and frequency/method of delivery and will
supplement our standard service with custom reports as needed to meet the City’s
requirements.
Attachment 1
Page 442 of 476
Progress Payments – HdL’s TOT administration service is billed monthly based on activity
completed during the prior month. If standalone audits are conducted, they are billed only
upon completion of the audit.
Customer Support Center – HdL will provide lodging providers with multiple support options
for registering, filing returns, making payments and for general inquiries. A toll-free number
will be provided to businesses in order to access one of our tax specialists. Lodging providers
will also have access to support via e-mail, fax, and the online Business Support Center.
Annual Audit Plan – During implementation, HdL gathers all the historical data available from
the City and leverages internal data sources and expertise to provide an analysis of all lodging
providers, along with a recommended audit schedule. This allows HdL to work cooperatively
with the City to identify the entities that require attention first. HdL works directly with the City
to ensure consensus on the audit schedule for the program.
HdL’s Transient Occupancy Tax - Audit Only Service
HdL’s Transient Occupancy Tax Audit Service employs a business-friendly approach which
educates hoteliers in transient occupancy tax regulations and filing procedures, ensures
compliance, and maximizes agency revenues. The process incorporates the following:
Ordinance and Filing Procedure Review – Analysis of Transient Occupancy Tax
ordinances and agency procedures are conducted to identify possible deficiencies or other
administration related issues. Recommendations are made by the audit team for items such
as to best practices, form design, and potential ordinance modifications to insure the most
effective policies and controls.
Analysis Report – HdL’s audit team will obtain and conduct a review of the most recent 36
months of transient occupancy tax filings. In order to verify and augment the data, the audit
team will compile a variety of supplemental information on each property, including number of
rooms, occupancy rate, physical condition, and business dynamics. Data is then further
scrutinized in order to identify unusual or suspicious reporting and/or other variables that
indicate cause for further review. Information and findings are documented in the analysis
report for review with the Agency.
Analysis Review – Upon completion of the analysis report, meetings are scheduled with the
agency to review the results as well as identify and recommend lodging providers who require
additional investigation or examination to determine their compliance with the Agency’s
ordinance.
Audit Notification & Scheduling – Lodging providers selected by HdL and approved by the
Agency for an audit are sent a letter and scheduled for a Compliance Analysis Audit. Every
effort is made to promote a positive experience for the taxpayer. Lodging providers will be
reminded of the documents required for the audit that were discussed in webinars and
previous communications. Lodging providers are afforded the opportunity to schedule flexible
appointment times by contacting the Business Support Center or visiting our online support
center.
Compliance Analysis & Audit – The HdL audit team reviews the books and records of the
lodging provider to determine compliance with transient occupancy tax regulations. HdL
Attachment 1
Page 443 of 476
validates taxable gross rents, exemptions, bank statements, daily/monthly summaries, and
other relevant information for determining compliance. Supporting documentation for relevant
items such as exemptions will also be documented for accuracy.
Audit & Compliance Report – Upon completion of the audit and analysis, and prior to
additional actions, a compliance report is generated and reviewed with the Agency. The report
indicates specific results of the reviews and recommended actions. Documentation will be
included with the report to assist the Agency and HdL in determining next steps.
Deficiency and Commendation Notification – Upon final review with the Agency, lodging
providers that are found to have deficiencies are notified of the findings as well as payment
and appeal processes. Appointments are also scheduled to review the findings and educate
taxpayers on proper filing procedures designed to prevent future errors and deficiencies.
Lodging providers found to be compliant are sent a commendation letter thanking them for
their cooperation and compliance.
Invoicing & Collections – Lodging providers found to be underreporting are invoiced through
the standard Agency approved collections process identical to the procedures approved for
other Programs. Balances are collected and remitted along with supporting documentation to
the Agency through approved remittance processes.
Short Term Rental – Compliance Only Service
The Short-Term Rental (STR) Program provided by HdL takes a unique approach in ensuring
compliance and educating lodging providers, including short term rental hosts (STR Hosts),
in transient occupancy tax regulations and filing procedures, regulatory permits and licensing,
and other City specific goals and objectives. HdL’s program involves a modular, customer
service centric approach, which reduces City administrative costs and provides the City with
assurances of future compliance and reporting practices from the City’s short -term rental
lodging industry.
Following identification, HdL conducts a targeted education and compliance campaign
designed to inform STR Hosts of their obligations to file and remit taxes and other requisite
licenses and permits as may be needed. Each lodging provider is provided a full overview of
the requirements and how to best comply both in the present and the future. During the
registration process, HdL offers a variety of support options to the community including online
filing, file-by-phone, email, and registration via standard mail. HdL tax and license specialists
are available throughout the process to provide support to the STR community and to assist
in the registration process.
Education, Registration, and Compliance
Using the list of active STR listings, HdL conducts a series of City approved education-based
programs ranging from mailers to direct phone contacts. Each packet contains all the
information necessary to obtain registration and comply with local requirements. HdL assists
STR hosts throughout the program with information and support with all aspects of becoming
compliant. During this program, HdL will:
Attachment 1
Page 444 of 476
• Validate listing to ensure proper identification and filter out records that may lead to
erroneous contacts.
• Notify non-compliant entities with a series of education-based packets designed to
garner compliance.
• Provide a support center for assistance with general questions, support, and
assistance with filing and paying returns.
• Provide online portal with links to FAQs, education packets, and support for
registering, filing returns, and making payments online.
• Follow up with non-compliant accounts to obtain registration
• Work with City to identify additional requirements and ensure collection of data
necessary to enforcement procedures.
• Establish optional implementation items such as amnesty programs, back tax and
penalty provisions, and other pre-registration programs.
Attachment 1
Page 445 of 476
Attachment 2
City of Ukiah
TOT Audit Proposal
TOT Admin
Short Term
Rental
Compliance
Cost per Proposal # Properties
$850 per
property per
year/ 3 year
term; + CPI
50% of
discovered
revenue or
$1,900 per
year
14 10
Number of Establishments 24 20,400.00
Monthly
Time
Fully Load
Hourly Rate Annual Cost
Staff 1 20 47.42 11,380.80
Reconciliation to GL
Sr. Accountant 8 68.34 2,186.88
Controller 4 95.76 1,532.16
Total - Kathy and Olga 15,099.84
TOT Administration 20,400.00
Short Term Rental Compliance 1,900.00
Estimate of Staff Time to Convert Date
Estimated Revenue Increase:
Audit of Filed Returns
Added Short-Term Rental Revenue
Estimated on-going Staff Time after Conversion
Sr. Accountant 4 68.34 1,093.44
23,393.44
Total Added Costs - TOT Admin Services and ST Rental Compliance 8,293.60
Proposal Costs
Estimate of Staff TOT Time - In House Administration
Not Included in
Estimate
Estimate of Costs - Hdl Companies Administration
Attachment 1
Page 446 of 476
City of
Ukiah, CA
Tax & Fee Administration Services
March 30, 2022
SUBMITTED BY
HdL Companies
120 S. State College Blvd., Suite 200
Brea, CA 92821
hdlcompanies.com
CONTACT
Connor Duckworth
T: 714-879-5000
E: cduckworth@hdlcompanies.com
Attachment 2
Page 447 of 476
Dear Mary,
Thank you for the opportunity to present this proposal for HdL’s Tax and Fee Administration
Services. Please be advised that we maintain a busy implementation schedule throughout the
year. Your position in the implementation schedule will be determined when a signed
agreement is received.
This proposal is valid until: May 31, 2022.
Should you have any questions, please contact me at 888.861.0220 or by email at
cduckworth@hdlcompanies.com.
Tax and Fee Administration Services
Standard 3-year pricing
Service Compensation
Transient Occupancy Tax
Administration
$850.00/property/year + CPI Monthly
Filers
$750.00/property/year + CPI Quarterly
Filers
Short Term Rental
Compliance/Discovery
50% of all recovered revenue with a
minimum cost of $1,900.00 + CPI
One Year Pricing
Transient Occupancy Tax
Administration and Audit
$850.00/property/year + CPI Monthly
Filers
$750.00/property/year + CPI Quarterly
Filers
Note: One year pricing includes auditing of
only 1/3 of active hotels.
Short Term Rental
Compliance/Discovery
$3,100.00/year + CPI
General Scope of Work
HdL offers robust solutions for managing compliance of municipal Business License Taxes
and its related functions. HdL is ever mindful of the important role that customer service plays
in the successful implementation of a compliance and revenue collection program. Therefore,
HdL will make every effort to ensure that all communications with the City’s business
community is kept at a professional level maintaining a careful balance between compliance,
revenue collection, tactfulness, sensitivity and taxpayer education.
Page 448 of 476
Transient Occupancy Tax Administration Services
HdL’s transient occupancy tax administration service goes beyond scheduled cyclical audits,
providing compliance monitoring of each return as it is filed while unburdening the City from
the day-to-day administration of the TOT revenue program. Continual monitoring of returns is
the optimal way to increase compliance while maintaining positive relations with the City’s
lodging providers.
The program is education focused, ensuring that lodging providers are clear on reporting
requirements and methodology. HdL’s tax administration professionals are available as
needed to support both the City’s team and the City’s lodging providers. The City is kept up
to date, with 24x7 online access to HdL’s client portal containing real time access to
registration and filing data, and management reporting. HdL’s TOT administration service
incorporates all of the following:
Tax Registration Database Management – HdL will transfer the City’s existing databases
as they relate to TOT into HdL’s internal administration tools. HdL will maintain the data,
software, online filing portal for lodging providers, and online client portal for the City.
Return Processing – HdL will process TOT filings within 5 days of submission. Accounts will
receive all applicable forms necessary to complete the renewal process.
New Account Processing – HdL will process any new TOT registrations for Lodging
Establishments that change hand or newly offered properties.
Payment Posting / Processing – HdL will process all payments made for new and existing
lodging providers. Accounts will be updated with payment information and revenues will be
remitted to the City net HdL’s fees on no less than a monthly basis.
On-Line Filing & Payment Processing – With input from the City, HdL crafts a customized
website and domain for the City’s taxpayers to submit online forms, returns, and payments
along with other customer support related items.
Compliance Monitoring & Lodging Provider Audits – HdL will ensure accurate filings of
TOT returns by consistently monitoring returns and educating lodging providers on filing
requirements. HdL will also provide cyclical compliance audits as mutually agreed to by the
City and HdL, ensuring all providers are audited at least once every three years. The
compliance audit process is described above in Option 1.
Reports – HdL’s TOT administration service includes a variety of standard reports
demonstrating account activity and filing trends. During service implementation HdL will work
with the City to identify reporting requirements and frequency/method of delivery and will
supplement our standard service with custom reports as needed to meet the City’s
requirements.
Page 449 of 476
Progress Payments – HdL’s TOT administration service is billed monthly based on activity
completed during the prior month. If standalone audits are conducted, they are billed only
upon completion of the audit.
Customer Support Center – HdL will provide lodging providers with multiple support options
for registering, filing returns, making payments and for general inquiries. A toll-free number
will be provided to businesses in order to access one of our tax specialists. Lodging providers
will also have access to support via e-mail, fax, and the online Business Support Center.
Annual Audit Plan – During implementation, HdL gathers all the historical data available from
the City and leverages internal data sources and expertise to provide an analysis of all lodging
providers, along with a recommended audit schedule. This allows HdL to work cooperatively
with the City to identify the entities that require attention first. HdL works directly with the City
to ensure consensus on the audit schedule for the program.
HdL’s Transient Occupancy Tax - Audit Only Service
HdL’s Transient Occupancy Tax Audit Service employs a business-friendly approach which
educates hoteliers in transient occupancy tax regulations and filing procedures, ensures
compliance, and maximizes agency revenues. The process incorporates the following:
Ordinance and Filing Procedure Review – Analysis of Transient Occupancy Tax
ordinances and agency procedures are conducted to identify possible deficiencies or other
administration related issues. Recommendations are made by the audit team for items such
as to best practices, form design, and potential ordinance modifications to insure the most
effective policies and controls.
Analysis Report – HdL’s audit team will obtain and conduct a review of the most recent 36
months of transient occupancy tax filings. In order to verify and augment the data, the audit
team will compile a variety of supplemental information on each property, including number of
rooms, occupancy rate, physical condition, and business dynamics. Data is then further
scrutinized in order to identify unusual or suspicious reporting and/or other variables that
indicate cause for further review. Information and findings are documented in the analysis
report for review with the Agency.
Analysis Review – Upon completion of the analysis report, meetings are scheduled with the
agency to review the results as well as identify and recommend lodging providers who require
additional investigation or examination to determine their compliance with the Agency’s
ordinance.
Audit Notification & Scheduling – Lodging providers selected by HdL and approved by the
Agency for an audit are sent a letter and scheduled for a Compliance Analysis Audit. Every
effort is made to promote a positive experience for the taxpayer. Lodging providers will be
reminded of the documents required for the audit that were discussed in webinars and
previous communications. Lodging providers are afforded the opportunity to schedule flexible
appointment times by contacting the Business Support Center or visiting our online support
center.
Compliance Analysis & Audit – The HdL audit team reviews the books and records of the
lodging provider to determine compliance with transient occupancy tax regulations. HdL
Page 450 of 476
validates taxable gross rents, exemptions, bank statements, daily/monthly summaries, and
other relevant information for determining compliance. Supporting documentation for relevant
items such as exemptions will also be documented for accuracy.
Audit & Compliance Report – Upon completion of the audit and analysis, and prior to
additional actions, a compliance report is generated and reviewed with the Agency. The report
indicates specific results of the reviews and recommended actions. Documentation will be
included with the report to assist the Agency and HdL in determining next steps.
Deficiency and Commendation Notification – Upon final review with the Agency, lodging
providers that are found to have deficiencies are notified of the findings as well as payment
and appeal processes. Appointments are also scheduled to review the findings and educate
taxpayers on proper filing procedures designed to prevent future errors and deficiencies.
Lodging providers found to be compliant are sent a commendation letter thanking them for
their cooperation and compliance.
Invoicing & Collections – Lodging providers found to be underreporting are invoiced through
the standard Agency approved collections process identical to the procedures approved for
other Programs. Balances are collected and remitted along with supporting documentation to
the Agency through approved remittance processes.
Short Term Rental – Compliance Only Service
The Short-Term Rental (STR) Program provided by HdL takes a unique approach in ensuring
compliance and educating lodging providers, including short term rental hosts (STR Hosts),
in transient occupancy tax regulations and filing procedures, regulatory permits and licensing,
and other City specific goals and objectives. HdL’s program involves a modular, customer
service centric approach, which reduces City administrative costs and provides the City with
assurances of future compliance and reporting practices from the City’s short -term rental
lodging industry.
Following identification, HdL conducts a targeted education and compliance campaign
designed to inform STR Hosts of their obligations to file and remit taxes and other requisite
licenses and permits as may be needed. Each lodging provider is provided a full overview of
the requirements and how to best comply both in the present and the future. During the
registration process, HdL offers a variety of support options to the community including online
filing, file-by-phone, email, and registration via standard mail. HdL tax and license specialists
are available throughout the process to provide support to the STR community and to assist
in the registration process.
Education, Registration, and Compliance
Using the list of active STR listings, HdL conducts a series of City approved education-based
programs ranging from mailers to direct phone contacts. Each packet contains all the
information necessary to obtain registration and comply with local requirements. HdL assists
STR hosts throughout the program with information and support with all aspects of becoming
compliant. During this program, HdL will:
Page 451 of 476
•Validate listing to ensure proper identification and filter out records that may lead to
erroneous contacts.
•Notify non-compliant entities with a series of education-based packets designed to
garner compliance.
•Provide a support center for assistance with general questions, support, and
assistance with filing and paying returns.
•Provide online portal with links to FAQs, education packets, and support for
registering, filing returns, and making payments online.
•Follow up with non-compliant accounts to obtain registration
•Work with City to identify additional requirements and ensure collection of data
necessary to enforcement procedures.
•Establish optional implementation items such as amnesty programs, back tax and
penalty provisions, and other pre-registration programs.
Page 452 of 476
Page 1 of 2
Agenda Item No: 13.a.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1837
AGENDA SUMMARY REPORT
SUBJECT: The Ukiah City Council will Receive a Report on Energy Costs, and Provide Direction on
Scheduling a Public Hearing to Consider Adoption of a Power Cost Surcharge Rider.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director
PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. Ukiah Market Conditions - Summer 2022 Readiness 06-01-22 FINAL
2. Power Cost Surcharge
Summary: The Ukiah City Council will receive a report on energy costs, and provide direction to Staff on
scheduling a Public Hearing to consider adoption of a Power Cost Surcharge Rider.
Background: In June, Council received a presentation (Attachment 1) on energy market conditions and the
impacts of drought, natural gas prices, and inflation on the Electric Utility's budget. Due to the drought,
hydroelectric facilities are seeing a decrease in water storage at levels around 50% of normal years. With the
record low levels, hydro production is expected to provide significantly less energy for California customers
this summer. Natural gas prices are elevated due to geopolitical pressures and reduced supply, and inflation
has driven prices on the energy market up 32% - four times that of inflation. These issues have had a
significant impact on the Electric Utility's budget.
In February, Council approved a yearly rate increase that incorporated projected energy cost numbers for five
years. Following the approval of the increase, the effects of the drought, natural gas prices, and inflation have
resulted in the energy forward cost projections to increase significantly - up to five times during some months.
These increases resulted in an increased expense budget that was approved by Council in June.
Discussion: In an effort to mitigate the increased expenses associated with procuring resources, Staff is
recommending the implementation of a Power Cost Surcharge (Surcharge). The Surcharge would be applied
to all electric rates and be applied to every kilowatt-hour (kWh) that is sold. The Surcharge would be
calculated using a 12-month total of expenses divided by the total number of kWh procured and then be
compared to that same value as of January 2022. The difference would be the Surcharge ($/kWh) that will be
applied. The implementation of the Surcharge would begin on October 1, 2022, and happen every six months
thereafter. The value of the Surcharge can be positive or negative and would be based on actual costs to the
Electric Utility. Therefore, as power costs decrease, customer bills would be reduced. A copy of the proposed
Surcharge Rider is included as Attachment 2.
Staff is seeking direction from Council on scheduling a Public Hearing to consider the adoption of the Power
Cost Surcharge.
Recommended Action: Receive report and provide direction to Staff on scheduling a Public Hearing to
consider adoption of a Power Cost Surcharge Rider.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
Page 453 of 476
Page 2 of 2
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager; Dan Buffalo, Finance Director
Page 454 of 476
Summer Readiness 2022
&
Market Conditions
Attachment 1
Page 455 of 476
California Energy Policy
Among the most aggressive in the world
•3700MW of natural gas plants scheduled for retirement in 2023
•2280MW of nuclear generation scheduled for retirement in 2025
California projects a 1700MW shortage of
energy this summer!
•≈ 12000MW of generation planned –not procured or built
Page 456 of 476
26,293 21,942
13,566
31,674
18,905
28,537 30,431
45,159
36,815
41,496
44,134
38,887
39,550 38,931
8,629
3,140 3,994
6,096
15,445 --
8,109
12,679
9,510
5,855
4,047 7,572 8,109
13,721
33,035
13,858
6,263
11,761
33,487 33,986
7,990
5,320
29,175
19,357 23,427
6,861 5,738 109,901 112,931 111,599 113,379 112,472 116,007 117,195
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
2018 2019 2020 2021 2022 2023 2024
UKIAH LOAD & RESOURCES
(MWh)
GAS GEOT LT MARKET PURCHASES WAPA BR HYDRO DA PURCHASES LOAD
Page 457 of 476
Market Pressures –Drought
Page 458 of 476
Market Pressures –Gas Forwards
Page 459 of 476
Market Pressures –Electric Forwards
Average FY23 power
prices are up 88%
August 2022 HL trading
at $160/MWh
Page 460 of 476
Budget Pressures –Transmission
~$1m increase
to Ukiah’s costs
Page 461 of 476
Market Pressures –Inflation 8.3%
June 2021
Janet Yellen (Treasury Secretary
and former Fed Chair) stated
recent rise in prices was
“transitory” and will subside
October 2021
Janet Yellen said inflation would
hit 3% but pricing pressures would
be “transitory”
December 2021
Janet Yellen says it’s time to stop
calling inflation “transitory”
Page 462 of 476
Market Pressures –Inflation 8.3%, Energy 32% (BLS)
Page 463 of 476
Market Pressures –Shrinking Supply
NCPA’s 10y forecast assumes a normal/average operating year; however
NCPA adjusted forecasted Hydro generation down significantly
Antelope 1B COD postponed due to Federal action on solar panels
Western’s May 2022 BR forecast was 21% less than its April 2022 forecast
for May 2022 and 8% less for June 2022
Lodi Energy Center (LEC) on outage through June 19th and derated for
the balance of 2022 (at least) to ~225 MW
Supply chain issues canceling or postponing new projects
CAISO -Elliot Mainzer, “unlikely we don’t have outages in summer 2022”
Question: Are these elevated market prices here to stay?
Page 464 of 476
Ukiah’s NCPA Budget 2018-2023
Page 465 of 476
Ukiah’s NCPA Budget 2018-2023
Page 466 of 476
Market Pressures –IOUs
Page 467 of 476
What are Rolling Blackouts VS PSPS Events?
•CALISO –California Independent
System Operator
•Manages flow of electricity on
CA’s transmission lines / dispatch
generation
•4pm-10pm –High load, solar
declining
•Need “spinning reserves”
Page 468 of 476
Questions?
Page 469 of 476
Attachment 2
City of Ukiah Power Cost Surcharge Rider
The Power Cost Surcharge (Surcharge) is a per kilowatt-hour (kWh) charge that is used
to ensure an adequate revenue stream to cover all power costs incurred by Ukiah
Electric’s system: including generation, management of Utility owned facilities, and
transmission costs through Northern California Power Agency (NCPA). The Surcharge
will be assessed to all customers as an additional charge per kWh to their standard rate.
Calculation:
A 12-month running sum of actual metered dollars invoiced and metered kWh of load
for the previous 12 months of the NCPA Net All Resources Bill (ARB) will be
maintained. The Surcharge Factor for a particular month will be calculated as the
previous12-month sum of actual metered NCPA net ARB invoiced amounts divided by
the previous 12-month sum of the NCPA ARB metered kWh monthly loads adjusted
for distribution losses. The Surcharge is set as the difference between Surcharge Factor
of the semi-annual month and the January 2022 Surcharge Factor. The Surcharge can
be negative or positive.
The Surcharge is implemented semi-annually on October 1st and April 1st, with the first
ECA to begin on October 1, 2022.
Page 470 of 476
Page 1 of 2
Agenda Item No: 13.b.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1847
AGENDA SUMMARY REPORT
SUBJECT: Consideration of New Ad Hoc Committee to Participate in the Recruitment Process for a New
Police Chief.
DEPARTMENT: City Manager /
Admin PREPARED BY: Shannon Riley, Deputy City Manager
PRESENTER: Sage Sangiacomo, City Manager
ATTACHMENTS:
None
Summary: Council will receive a report regarding the proposal to procure a specialty firm to assist the City
with a customized and objective search for a new Police Chief, and will appoint two Councilmembers to serve
on an ad hoc that will participate in the process.
Background: Following the unanticipated release of the former Police Chief in June, City Management is
looking toward the selection process for a permanent replacement and recommends the development of an
integrated recruitment and selection process with direct participation and leadership from the City Council.
Discussion: In the past two years, locally, there have been a significant number of high-profile incidents
involving the police department. Similarly, nationwide, law enforcement has faced increased scrutiny and, in
many cases, demands for major reform. Law enforcement work has changed dramatically over the last two
decades. Youth who envisioned a satisfying career of protecting our communities now find themselves
managing neglected cases of mental illness, skyrocketing drug abuse (coupled with deregulation),
homelessness, and more, all with a shortage of tools or answers. These pressures, along with the high
demands and chronic stress of the job, have had a negative impact on recruitment and retention industry-
wide.
It will be the responsibility of City leadership—from both the Police Department and the City Manager’s Office--
to navigate the impacts of these nationwide trends and the local conditions in order to facilitate the
development of a high-functioning, community-oriented department. Therefore, the City intends to cast a wide
net for recruitment in the interest of transparency and objectivity. In addition, the City Manager, in conjunction
with the Purchasing Division, intends to develop and release a Request for Qualifications (RFQ) for a specialty
firm to assist the City with a customized and objective search for a new Police Chief.
City Manager Sangiacomo recommends the development of a City Council Ad Hoc Committee to help guide
this process. This committee would be tasked with working in partnership with the City Manager’s Office and
Human Resources to provide direct leadership and oversight throughout the complete recruitment process.
Recommended Action: Appoint two ad hoc committee members to participate in the recruitment process for
a new Police Chief.
BUDGET AMENDMENT REQUIRED: n/a
CURRENT BUDGET AMOUNT: n/a
PROPOSED BUDGET AMOUNT: n/a
Page 471 of 476
Page 2 of 2
FINANCING SOURCE: n/a
PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a
COORDINATED WITH: Sage Sangiacomo, City Manager and Sheri Mannion, HR Director
Page 472 of 476
Page 1 of 1
Agenda Item No: 13.c.
MEETING DATE/TIME: 7/20/2022
ITEM NO: 2022-1797
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Brown and Various Councilmembers
ATTACHMENTS:
1. 2022 City Council Special Assignments
Summary: City Council members will provide reports and updates on their committee and ad hoc
assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These
assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and
ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending
business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the
agenda to provide the City Council members an expanded opportunity to report on assignments and modify
assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc
assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 473 of 476
2022 CITY COUNCIL SPECIAL ASSIGNMENTS
COUNTY/REGIONAL
OnGoing One + Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Disaster Council
Shall meet a minimum
of once a year at a
time and place
designated upon call of
the chair
Place designated upon call of the
chair or, if she/he is unavailable or
unable to call such meeting, the first
vice chair and then the City Manager
or her/his designee.
Office of Emergency Management
300 Seminary Ave.
Ukiah, CA 95482
467-5765 - Tami Bartolomei
Develop any necessary emergency and mutual aid
plans, agreements, ordinances, resolutions, rules, and
regulations.
Orozco
Duenas- Alternate
Tami Bartolomei, Office of Emergency
Management Coordinator; 467-5765
tbartolomei@cityofukiah.com
Greater Ukiah Business & Tourism
Alliance
3rd Tuesday of month,
11:30 a.m.
200 S School St.
Ukiah, CA 95482
200 S School St.
Ukiah, CA 95482
Promotes tourism and works to strengthen and promote
the historic downtown and businesses within the greater
Ukiah area
Duenas
Rodin - Alternate
Shannon Riley,Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation,
infrastructure and project County wide
Brown
Rodin- Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of
month, 6:00 p.m.
Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current
water rights: Potter Valley project - Eel River Diversion
Orozco
Brown- Alternate
Sean White,Director of Water Resources;
463-5712 swhite@cityofukiah.com
Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.
Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Brown
Duenas- Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.
Alternating locations - Ukiah
Conference Center or Fort Bragg, or
Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Duenas Orozco -
Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
North Coast Opportunities (NCO)4th Wednesday of
month, 2 p.m.
Alternating locations - Ukiah and
Lakeport
Ross Walker, Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to become
self reliant
Bartolomei
(appointed 12/19/18)
Tami Bartolomei, Community Services
Administrator; 467-5765
tbartolomei@cityofukiah.com
North Coast Rail Authority (NCRA)2nd Wednesday of
month, 10:30 a.m.Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure
meeting the freight and passenger needs of the region
Shannon Riley, Deputy
City Manager Shannon Riley,Deputy City Manager;
467-5793 sriley@cityofukiah.com
Russian River Watershed Association
(RRWA)
4th Thursday of month,
9:00 a.m. (only 5 times
a year)
Windsor Town Hall
Russian River Watershed Association
Attn: Daria Isupov
425 South Main St., Sebastopol, CA
95472
508-3670
Consider issues related to Russian river - plans projects
and funding requests
Rodin
Brown- Alternate
Tim Eriksen, Public Works Director/City
Engineer;463-6280 teriksen@cityofukiah.com
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of
month, 1:30 p.m.
Board of Supervisors Chambers; 501
Low Gap Road
Ukiah, CA
County Executive Office
Nicole French
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency in
the Ukiah Valley basin
Crane
Duenas- Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
COUNTY/REGIONAL
One + Staff Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of
month, 2:00 p.m.
Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and
business loan program
Riley
(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Sun House Guild ex officio 2nd Tuesday of month,
4:30 p.m.
Sun House
431 S. Main St.
Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Orozco Neil
Davis- Alternate
David Burton, Museum Director; 467-2836
dburton@cityofukiah.com
Continued -
COUNTY/REGIONAL
One + Staff Alternate
MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of
month, 7:45 a.m.776 S. State Street Conference Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol
prevention, healthy alternatives and empowering youth
to make healthy choices
Cedric Crook, Patrol
Lieutenant
Cedric Crook, Patrol Lieutenant Nob; 463-6771;
ccrook@cityofukiah.com
Northern California Power Agency
(NCPA) - Commission
4th Thursday of month,
9:00 a.m. (see NCPA
calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and
operating power generation, providing scheduling and
related energy services and providing regulatory and
legislative support.
Crane - Commissioner
Sauers - Alternate and
Commissioner in absence of
Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of
month, 10:00 AM Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and
expenditures of the LEC 300 MW generating project.
Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463‐6286, csauers@cityofukiah.com
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m.
35 Iron Point Circle Suite 225 Folsom,
CA
35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; info@tanc.us
Provide electric transmission to its Member utilities
through transmission line ownership or contract
arrangements.
Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
1 2/25/2022
ATTACHMENT 1
Page 474 of 476
2022 CITY COUNCIL SPECIAL ASSIGNMENTS
LOCAL/COUNTY/REGIONAL/LIASONS
OnGoing One or Two Council and/or
Staff
MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend
division meetings throughout the year to share what they
are doing and advocate for their interests in Sacramento
Rodin
Orozco-Alternate
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
City Selection Committee Called as required by
the Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use
Commission Mayor Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco, Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Library Advisory Board
3rd Wednesdays of
alternate months; 1:00
p.m.
Various Mendocino County Libraries Ukiah County Library
463-4491 Review library policy and activities Supervisor Mulheren Kristine Lawler, City Clerk; 463-6217;
klawler@cityofukiah.com
Ukiah Players Theater Board of Directors 3rd Tuesday of month,
6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of
the Ukiah Players Theater
Greg Owen, Airport
Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor,
Superintendent, and City Manager
Mayor, City Manager and
Police Chief
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
rrfc@pacific.net; 462-5278
Proactively manage the water resources of the upper
Russian River for the benefit of the people and
environment of Mendocino County
White/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m.Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence,
annexation, service areas, and special districts Rodin/Crane
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for
the orderly growth of the airport and the surrounding
area, and safeguard the general welfare of the
inhabitants within the vicinity
Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
gowen@cityofukiah.com
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the
City's 1st District Supervisor
Brown
Crane- Alternate
Sage Sangiacomo, City Manager;
463-6221; ssangiacomo@cityofukiah.com
Mendocino County 2nd District Liaison 1st Wednesdays of
month, 8:00 a.m.
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the
County's 2nd District Supervisor Brown Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
LOCAL/COUNTY/REGIONAL/LIASONS
OnGoing One or Two Council and/or
Staff
MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Fire Executive Committee 2nd Wednesdays of
month, 3:45 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Stephanie Abba
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
sabba@cityofukiah.com
Per the recently adopted agreement between the City of
Ukiah and the Ukiah Valley Fire Protection District Orozco/Brown
Doug Hutchison, Fire Chief; 463-6263;
dhutchison@cityofukiah.com
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Equity and Diversity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and
municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management
Analyst; 467-5720 tboyl@cityofukiah.com
2 2/25/2022
Page 475 of 476
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director;
463-629586 csauers@cityofukiah.com
Trench Cut Policy Development Crane/Brown Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Budget Development Best Practices and
Financial Policy For FY 22/23 Budget Crane/Brown
Dan Buffalo, Director of Finance;
463-6220 dbuffalo@cityofukiah.com
Sheri Mannion, Human Resource Director/Risk
Manager; 463-6272, smannion@cityofukiah.com
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Sage Sangiacomo, City Manager
463-6221 ssangiacomo@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Cindy Sauers, Electric Utility Director;
463-629586 csauers@cityofukiah.com
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
2021 Electric Rate Study Crane/Duenas Cindy Sauers, Electric Utility Director;
463‐6286 csauers@cityofukiah.com
Housing Policy Rodin/Orozco Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of
overall sewer system service delivery policies, operating
policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Brown
Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Sean White, Water Resources Director
463‐5712 swhite@cityofukiah.com
Upper Russian River Water Agency/City
Relations Crane/Brown Sean White, Director of Water Resources;
463‐5712 swhite@cityofukiah.com
Orr Street Bridge Corridor Rodin/Duenas Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Cannabis Ordinance Modifications Rodin/Duenas Craig Schlatter, Community Development Director
463‐6219 cschlatter@cityofukiah.com
Special Districts Brown/Crane
Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Public Financing Rodin/Orozco
Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Corp Yard Crane/Brown
Jason Benson, Senior Civil Engineer
463‐6284 jbenson@cityofukiah.com
2022 AD HOC COMMITTEES
3 5/5/2022
Page 476 of 476