HomeMy WebLinkAbout2022-09-21 PacketPage 1 of 5
City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below)
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
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September 21, 2022 - 6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
5.a. Approval of the Minutes for the September 7, 2022, Regular Meeting.
Recommended Action: Approve the Minutes of the September 7, 2022, Regular Meeting.
Attachments:
1. 5a 2022-09-07 Draft Minutes
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time
within which the decision of the City Boards and Agencies may be judicially challenged.
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7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
7.a. Approval of Budget Amendment for the Ukiah Valley Conference Center Generator Project
Funded by a Community Development Block Grant
Recommended Action: Approve a budget amendment in the amount of $16,240 for the Ukiah
Valley Conference Center Generator Project funded by a Community Development Block Grant.
Attachments: None
7.b. Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of
Emergency and Implementing Teleconferencing Requirements for City Council and Board and
Commission Meetings During a Proclaimed State of Emergency Due to the COVID-19
Pandemic.
Recommended Action: Adopt a Resolution of the City Council Reconsidering the Circumstances
of the State of Emergency and Implementing Teleconferencing Requirements for City Council and
Board and Commission Meetings during a Proclaimed State of Emergency Due to the COVID-19
Pandemic.
Attachments:
1. AB 361 Findings Reconsideration for All Legislative Bodies
7.c. Adoption of Resolution Amending the Appendix to the Conflict of Interest Code to Reflect a
Current List of Economic Disclosure Filers.
Recommended Action: Adopt Resolution amending the appendix to the Conflict of Interest Code
to reflect a current list of economic disclosure filers.
Attachments:
1. Exhibit A - redline
2. 45-day Notice
3. Proposed Resolution with Exhibit A - clean
7.d. Consideration of Adoption of Resolution Approving a Side Letter Agreement to the Current
Memorandum of Understanding Between the City of Ukiah and the International Brotherhood of
Electrical Workers Local 1245.
Recommended Action: Adopt a Resolution approving a Side Letter Agreement to the current
Memorandum of Understanding between the City of Ukiah and IBEW Local 1245.
Attachments:
1. Attachment 1 - COU and IBEW Local 1245 Side Letter
2. Attachment 2 - Resolution to Approve Side Letter between COU and IBEW Local 1245
7.e. Approve Contract Amendment for Additional Sanitary Sewer Replacement Design for the
Downtown Streetscape Project Phase 2 in the Amount of $117,449.10
Recommended Action: Approve contract amendment for additional design for the Downtown
Streetscape Project Phase 2 in the amount of $117,449.10
Attachments:
1. Awarding ASR
2. Amendment 1 Proposal
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
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limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
12. UNFINISHED BUSINESS
12.a. Approve Resolution Authorizing the Submittal of an Application, Acceptance of Allocation of
Funds and Execution of Grant Agreement with the California Department of Transportation, for
an Airport Matching Grant to Complete Runway 15-33 Width Reduction from 150 Feet to 75
Feet; and Install New Lighting; Construction Phase 2, and Approve Corresponding Budget
Amendment.
Recommended Action: Approve by resolution the submittal of an application, acceptance of an
allocation of funds and execution of a grant agreement with the California Department of
Transportation for an Airport Improvement Program (AIP) Matching grant.
Attachments:
1. Resolution_AIP Grant Application_2022
12.b. Possible Adoption of Ordinance Amending the City Code Provisions Regulating Parks and
Recreation Facilities.
Recommended Action: Adopt the Ordinance Amending the City Code Provisions Regulating Parks
and Recreation Facilities.
Attachments:
1. Table of Changes
2. Parks Ordinance Amendment Introduced
13. NEW BUSINESS
13.a. Receive Presentation and Approve a Baseline Methodology and Thresholds for 1) Evaluating
Future Land Use Development and Transportation Projects; and 2) Screening Projects by Size
for the City's 2040 Draft General Plan and to be Responsive to the Requirements of SB 743
Pertaining to CEQA.
Recommended Action: Receive presentation and approve recommended thresholds and
methodology for 1) evaluating future land use development and transportation projects; and 2)
screening of projects by size for the City's 2040 Draft General Plan and to be responsive to the
requirements of SB 743 pertaining to CEQA, as outlined in Attachment 1.
Attachments:
1. Tech Memo - Ukiah SB-743 Methodology-Rev 9.15.22
13.b. Adoption of Resolution(s) Approving Successor Memoranda of Understanding Between the
City of Ukiah and Employee Bargaining Units, and Authorizing the City Manager to Execute.
Recommended Action: Adopt a Resolution(s) approving successor Memoranda of Understanding
between the City of Ukiah and employee bargaining units, and authorize the City Manager to
execute on behalf of the City.
Attachments: None
13.c. Receive and File Fourth Quarter Financial Report (Preliminary Unaudited Year-End Results).
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Recommended Action: Receive and file report.
Attachments: None
13.d. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2022 City Council Special Assignments
14. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
14.a. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d)(2 & 3))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number
of potential cases: 1)
Recommended Action:
Attachments: None
14.b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County
Superior Court Case No. 22CV00048
Recommended Action:
Attachments: None
14.c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
Recommended Action:
Attachments: None
14.d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
Recommended Action:
Attachments: None
14.e. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Recommended Action:
Attachments: None
14.f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-260-01, 003-500-14
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Eric Crane and Francine Selim
Under Negotiation: Price & Terms of Payment
Recommended Action:
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Attachments: None
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Shannon Riley, Deputy City Manager
Dated: 9/16/22
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CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://zoom.us/j/97199426600
Ukiah, CA 95482
September 7, 2022
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on September 7, 2022, having been legally noticed on
September 2, 2022. The meeting was held in person and virtually at the following link:
https://zoom.us/j/97199426600. Vice Mayor Duenas called the meeting to order at 6:00 p.m. Roll
was taken with the following Councilmembers Present: Juan V. Orozco, Douglas, F. Crane, Mari
Rodin (attending virtually), and Josefina Dueňas. Councilmember Absent by Prearrangement:
Jim O. Brown. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and
Kristine Lawler, City Clerk.
VICE MAYOR DUEŇAS PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Orozco.
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation: Immigrant Heritage Month in the City of Ukiah.
Presenter: Councilmember Orozco.
Public Comment: [Kim Mercier – New CEO for Boys and Girls Club (public comment was intended
for Agenda Item No. 8, and therefore has been copied to that location)].
Proclamation was received by Dr. Joe Vargas.
4. PETITIONS AND COMMUNICATIONS
Clerk stated that no communications had been received.
5. APPROVAL OF MINUTES
a. Approval of the Minutes for the August 17, 2022, Regular Meeting.
Motion/Second: Crane/Orozco to approve Minutes of August 17, 2022, a regular meeting, as
submitted. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, and Dueňas.
NOES: None. ABSENT: Brown. ABSTAIN: None.
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Re-Approve the Purchase (PO No. 48158) of a Fire Training Tower from Fire Training Systems
(FTS) for an Increased Amount of $487,822.58 funded by PG&E Disaster Settlement Funds,
and Approval of Corresponding Budget Amendment -Fire.
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City Council Minutes for September 7, 2022, Continued:
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b. Approval of Purchase (COU No. 2223-113) for the Replacement and Upgrade of Equipment for
the Ukiah Police Department Including Forty Axon Body-Worn Evidence Cameras, Forty Axon
Tasers, Holsters, and Associated Software and Storage, in the Amount of $374,731.34 from
Axon Enterprise, Inc- Police.
c. Award of Contract (COU No. 2223-108) to Whitchurch Engineering in the Amount Not to Exceed
$104,918, for Professional Design Services - Tenant Improvements at the Hastings Electric
Service Center – Electric Utility.
d. Delegate City Manager Authority to Negotiate and Execute a License Agreement (COU No.
2223-109) with Pacific Gas and Electric for a Public Safety Power Shutoff Resource Center to
be Located at the Ukiah Valley Conference Center – Community Services.
e. Approval of a Contract Amendment (COU No. 2122-188-A2) for Additional Design Features for
the Talmage Road Rehabilitation Project in the amount of $38,992 – Public Works.
f. Consideration of Approval of a Budget Amendment in the Amount of $10,000 for a Capital
Replacement Reserve Contribution to the Alex Rorabaugh Recreation Center – Community
Services.
g. Approval to Assign Contract No.1920-213, with Family Tree Resource, Inc., to Family Tree
Service, Inc. for Electric Utility Line Tree Trimming Services – Finance.
h. Adoption of an Ordinance to Approve a General Plan Amendment and Rezone of 701 South
Orchard Avenue (APN 003-181-01) – Community Development.
ORDINANCE NO. 1227
AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING
THE OFFICIAL ZONING MAP AND GENERAL PLAN LAND USE MAP FOR THE CITY OF
UKIAH, CALIFORNIA BY ESTABLISHING THE COMMUNITY COMMERCIAL (C1) ZONING
DISTRICT AND COMMERCIAL (C) LAND USE DESIGNATION AT 701 SOUTH ORCHARD
AVENUE (APN 003-181-01)
i. Discussion and Possible Action to Adopt Resolution (2022-58) Waiving 60-Day Notice
Requirement Under Government Code Section 25351 Notifying the City of its Intent to Lease
Real Property in the City Limits at 776 S. State Street - Administration.
j. Consideration of Approval of a Budget Amendment for the Parks Account for Vandalism Cleanup
Expenses - Finance.
k. Notification of Contract (COU No. 2223-110) with Mosaic Public Partners in the Amount of
$28,000 for the Recruitment of Police Chief and Corresponding Budget Amendment–
Administration.
Motion/Second: Crane/Orozco to approve Consent Calendar Items 7a-7b, as submitted. Motion
carried by the following roll call votes: AYES: Orozco, Crane, Rodin, and Dueňas. NOES: None.
ABSENT: Brown. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: [Kim Mercier - New CEO for Boys and Girls Club Introduction (public comment
was mistakenly given during Agenda Item No. 3a)]; Kyle Greenhalgh – business owner concerns
regarding “Cookies Mendocino”; Helen Sizemore – Orr Creek Bridge and energy efficient
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City Council Minutes for September 7, 2022, Continued:
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construction; James Whitaker – Cannabis “Cookies Mendocino” building on Talmage and State
Street.
9. COUNCIL REPORTS
Presenter: Councilmember Rodin.
10. CITY MANAGER/CITY CLERK REPORTS
Presenters:
Heat Related Emergency – Sage Sangiacomo, City Manager
11. PUBLIC HEARINGS (6:15 PM)
12. UNFINISHED BUSINESS
a. Consideration of Adoption of a Resolution Clarifying the Application of the Power Cost
Surcharge.
Presenter: Cindy Sauers, Electric Utility Director.
Motion/Second: Crane/Rodin to adopt Resolution (2022-59) clarifying the application of the Power
Cost Surcharge. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, and
Dueňas. NOES: None. ABSENT: Brown. ABSTAIN: None.
13. NEW BUSINESS
a. Introduction of Ordinance by Title Only Amending the City Code Provisions Regulating
Parks and Recreation Facilities.
Presenter: Neil Davis, Community Services Director.
Motion/Second: Crane/Rodin to introduce the ordinance by title only. Motion carried by the
following roll call votes: AYES: Orozco, Crane, Rodin, and Dueňas. NOES: None. ABSENT: Brown.
ABSTAIN: None.
City Clerk, Kristine Lawler, read the following ordinance title into the record:
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING VARIOUS
PROVISIONS OF CHAPTER 12 IN DIVISION ONE OF THE UKIAH CITY CODE REGULATING
CITY PARK AND RECREATION FACILITIES.
Motion/Second: Crane/Orozco to introduce Ordinance Amending the City Code Provisions
Regulating Parks and Recreation Facilities. Motion carried by the following roll call votes: AYES:
Orozco, Crane, Rodin, and Dueňas. NOES: None. ABSENT: Brown. ABSTAIN: None.
b. Discussion and Consideration of Adoption of a Resolution in Support of Measure P, a ¼
cent Sales Tax Measure for the November 2022 Ballot to Support Fire Agencies and Fire
Prevention (Rodin).
Presenter: Doug Hutchison, Fire Chief.
Public Comment: Scott Cratty, Mendocino County Fire Safe Council.
Motion/Second: Rodin/Crane to adopt a resolution (2022-60) in support of Measure P, a ¼ cent
sales tax on the November 2022 ballot to be used to support fire agencies and fire prevention efforts.
Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, and Dueňas. NOES:
None. ABSENT: Brown. ABSTAIN: None.
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City Council Minutes for September 7, 2022, Continued:
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c. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s), and
Appoint Jake Burgess as the City's Representative to Serve on the North Coast
Opportunities (NCO) Board).
Presenter: Sage Sangiacomo, City Manager.
Motion/Second: Rodin/Crane to appoint Jake Burgess to serve as the City's Representative on the
North Coast Opportunities (NCO) Board. Motion carried by the following roll call votes: AYES:
Orozco, Crane, Rodin, and Dueňas. NOES: None. ABSENT: Brown. ABSTAIN: None.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 7:04 P.M.
14. CLOSED SESSION
a. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d)(2 & 3))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number of
potential cases: 1)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County
Superior Court Case No. 22CV00048
c. Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Siderakis v. Ukiah, et al, Mendocino County Superior Court, Case No. 21CV00603
d. Conference with Legal Counsel – Existing Litigation
(Cal. Gov’t Code Section 54956.9(d)(1))
Name of case: Arturo Flores Valdes et al., (Fed. Dist. Ct., N.D. Cal.) 22-CV-03125 RMI
e. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 157-070-04, 001-040-84, 001-040-82, 001-040-65
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Grady Huff
Under Negotiation: Price & Terms of Payment
f. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
No action reported; direction provided to Staff.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 7:32 p.m.
________________________________
Kristine Lawler, City Clerk
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Agenda Item No: 7.a.
MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1972
AGENDA SUMMARY REPORT
SUBJECT: Approval of Budget Amendment for the Ukiah Valley Conference Center Generator Project
Funded by a Community Development Block Grant
DEPARTMENT: Finance PREPARED BY: Mary Horger, Financial Services Manager
PRESENTER: Mary Horger, Financial Services Manager
ATTACHMENTS:
None
Summary: Council will consider approving a budget amendment in the amount of $16,240 for the Ukiah
Valley Conference Center funded by a Community Development Block Grant 20-CDBG-CV1-0004.
Background: Last fiscal year, a budget was approved in the amount of $92,954 for a generator installation at
the Ukiah Valley Conference Center, funded by a Community Development Block Grant (CDBG). The funding
was to be used for both the cost of the generator and some site preparation, with the balance of the project
being paid directly through a partnership with PG&E.
Discussion: The purchase of the generator was approved and placed last fiscal year in the amount of
$53,871.35. However, staff was unable to complete the bid specifications and issue a contract for some site
preparation work in time to utilize the remaining budgeted funds. That part of the project was completed in the
current fiscal year, with a contract issued to Wipf Construction for the amount of $16,240. Staff is now
requesting a budget amendment for this amount to cover the work budgetarily. These expenditures will be
reimbursed by the CDBG funding.
Recommended Action: Approve a budget amendment in the amount of $16,240 for the Ukiah Valley
Conference Center Generator Project funded by a Community Development Block Grant.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 73022600.80100.18266: $0
PROPOSED BUDGET AMOUNT: 73022600.80100.18266: $16,240
FINANCING SOURCE: Community Development Block Grant
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Craig Schlatter, Community Development Director
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Agenda Item No: 7.b.
MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1976
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of
Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission
Meetings During a Proclaimed State of Emergency Due to the COVID-19 Pandemic.
DEPARTMENT: City Attorney PREPARED BY: Darcy Vaughn, Assistant City Attorney
PRESENTER: Consent Calendar
ATTACHMENTS:
1. AB 361 Findings Reconsideration for All Legislative Bodies
Summary: The City Council will consider adopting a resolution reconsidering the circumstances of the state of
emergency and implementing teleconferencing requirements for public meetings of the Council and all City
Commissions and Boards during the current state of emergency due to the COVID-19 pandemic.
Background: The City Council is being asked to consider adopting a resolution authorizing continued remote
meetings of the Council and its subordinate legislative bodies due to the imminent risk to the health and safety
of attendees due to possible transmission of COVID-19 and the recent spread of variants. The current County
health orders strongly recommends masking in all indoor facilities due to health and safety concerns. COVID-
19 is highly transmissible in indoor settings and requires multi-component prevention strategies to reduce its
spread. The California Department of Public Health is currently investigating the length of vaccine protection.
The Center for Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh air
from the outdoors as much as possible. Returning to meeting in the Council Chambers or smaller conference
rooms means being in an enclosed space for meetings that commonly last for one to five hours and would
seem to create additional exposure for participants to a possible transmission of the virus.
The Ralph M. Brown Act (“Brown Act”) requires that all meetings of a legislative body of a local agency be
open and public and that any person may attend and participate in such meetings. The Brown Act allows for
legislative bodies to hold meetings by teleconference, but imposes specific requirements for doing so,
including allowing public access to that location. On March 17, 2020, in order to address the need for public
meetings during the COVID-19 pandemic, Governor Newsom issued Executive Order No. N-29-20,
temporarily suspending the Brown Act’s teleconferencing requirements, Executive Order No. N-8-2 then
continued the suspension of the Brown Act’s teleconferencing requirements from June 11, 2021 through
September 30, 2021. These Executive Orders allowed legislative bodies to meet virtually as long as certain
notice and accessibility requirements were met.
The State Legislature amended the Brown Act through Assembly Bill No. 361 (“AB 361”) on September 16,
2021. As with the Executive Orders, AB 361 requires that certain notice and accessibility requirements
continue to be met for holding virtual public meetings. In addition, AB 361 states that a local agency may use
teleconferencing without complying with the regular teleconferencing requirements of the Brown Act, where
the legislative body holds a meeting during a proclaimed state of emergency and makes certain findings; and
requires that the legislative body make additional findings every 30 days in order to continue such
teleconferencing.
As such, Staff recommends that the Council reconsider the circumstances of the state of emergency, and
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make findings regarding the state of emergency by adopting the Resolution Implementing Teleconferencing
Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency
Due to the COVID-19 Pandemic (“Resolution”) attached here as Attachment 1.
Discussion: AB 361, codified in part in Government Code § 54953, allows a local agency legislative body to
hold a public meeting utilizing teleconferencing without giving public access to a teleconference location but
allowing public comment virtually if the Governor has proclaimed a State of Emergency and any of the
following circumstances also apply:
1. State or local officials have imposed or recommended measures to promote social distancing.
2. The meeting is being held for the purposes of determining, by majority vote, whether as a result of the
emergency, meeting in person would present imminent risks to the health or safety of attendees.
3. The legislative body has determined that as a result of the emergency, meeting in person would present
imminent risks to the health or safety of attendees.
As amended by AB 361, Government Code § 54953(e)(3) requires cities that are conducting public meetings
via teleconferencing during a declared State of Emergency to make findings, within 30 days of the first virtual
meeting after AB361 going into effect, and every 30 days thereafter, that the legislative body has reconsidered
the circumstances of the state of emergency and either 1) the emergency continues to impact the ability to
meet safely in person, and/or 2) State or local officials continue to impose or recommend social distancing.
Council adopted these findings at their August 17, 2022 meeting. The Council must now adopt, via this
Resolution (Attachment 1), the findings that confirm the circumstances of the state of emergency and justify
holding public meetings of the Council and all subordinate commissions, boards, and committees utilizing
teleconferencing and allowing public comment virtually, pursuant to Government Code § 54953(e)(3).
Given recent modifications to the health order, Staff is currently utilizing and fine-tuning a hybrid meeting
option that allows for in-person and remote participation in an effort to accommodate all needs and choices.
Staff will be working with the Mayor to coordinate continued implementation.
Recommended Action: Adopt a Resolution of the City Council Reconsidering the Circumstances of the State
of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission
Meetings during a Proclaimed State of Emergency Due to the COVID-19 Pandemic.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Clerk
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1
RESOLUTION NO. 2022-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH IMPLEMENTING
TELECONFERENCING REQUIREMENTS FOR CITY COUNCIL AND BOARD AND
COMMISSION MEETINGS DURING A PROCLAIMED STATE OF EMERGENCY DUE TO THE
COVID-19 PANDEMIC
WHEREAS:
1. The City of Ukiah is committed to preserving and nurturing public access and participation in
meetings of the City Council and its Boards and Commissions; and
2. All meetings of City’s legislative bodies are open and public, as required by the Ralph M.
Brown Act, so that any member of the public may attend, participate, and watch the City’s
legislative bodies conduct their business;
3. The Brown Act allows for legislative bodies to hold meetings by teleconference, but imposes
specific requirements for doing so; and
4. On March 17, 2020, in order to address the need for public meetings during the present public
health emergency, i.e. the COVID-19 Pandemic, Governor Newsom issued Executive Order
No. N-29-20, suspending the Act’s teleconferencing requirements; and
5. On June 11, 2021, Governor Newsom issued Executive Order No. N-8-21, continuing the
suspension of the Brown Act’s teleconferencing requirements through September 30, 2021;
and
6. The State Legislature amended the Brown Act through Assembly Bill No. 361 (AB 361) on
September 16, 2021; and
7. AB 361, codified in part at Government Code section 54953(e), makes provisions for remote
teleconferencing participation in meetings by members of a legislative body, without
compliance with the requirements of Government Code section 54953(b)(3), subject to the
existence of certain conditions; and
8. Such conditions now exist in the City, specifically, the Governor has proclaimed a state of
emergency exists for the state of California due to the conditions caused by the COVID-19
pandemic and the impact on the health and safety of its residents; and
9. The Omicron BA.5 variant is highly transmissible in indoor spaces, the California Department
of Public Health is currently investigating how long vaccine protection lasts, and the Center for
Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh
air from the outdoors;
10. Current County health orders impose or measures to promote social distancing due to health
and safety concerns; and
Page 13 of 113
2
11. In accordance with Assembly Bill 361, the City Council does hereby find that as a result of the
emergency, meeting in person would present imminent risks to the health or safety of
attendees and the Council desires to authorize continued remote teleconferenced meetings of
its legislative bodies; and
12. As a consequence of the local emergency, the City Council does hereby find that the
legislative bodies of the City shall conduct their meetings without compliance with Government
Code § 54953(b)(3), as authorized by § 54953(e), and that such legislative bodies shall
comply with the requirements to provide the public with access to the meetings as prescribed
in § 54953(e)(2); and
13. The City has taken measures to conduct public meetings via virtual tools that allow members
of its legislative bodies and members of the public to join and participate in meetings remote ly
and provide public testimony in the virtual environment and via teleconference.
NOW, THEREFORE, the City Council for the City of Ukiah hereby finds, determines, declares,
orders, and resolves as follows:
1. That the foregoing recitals are true and correct and incorporates them by this reference; and
2. The Governor of the State of California issued a Proclamation of State of Emergency, which
remains in effect; and
3. County of Mendocino officials have imposed or recommended measures to promote social
distancing; and
4. Meeting in person would present imminent risk to the health or safety of attendees; and
5. The City Council of the City of Ukiah has reconsidered the circumstances of the State of
Emergency, and finds that:
a. The factors triggering the State of Emergency continue to directly impact the ability of
the members of the legislative bodies of the City of Ukiah, their staff, and members
of the public to meet safely in person; and
b. State and County officials continue to impose or recommend measures to promote
social distancing.
6. The City Manager or his designee and the legislative bodies of the City of Ukiah are
authorized to take all steps and perform all actions necessary to execute and implement this
Resolution in compliance with Government Code § 54953; and
7. This Resolution shall take effect immediately upon its adoption and shall be effective until the
earlier of (i) October 21, 2022, or (ii) such time the City Council adopts a subsequent
resolution in accordance with Government Code section 54953(e)(3) to extend the time during
which the legislative bodies of the City may continue to teleconference without compliance
with paragraph (3) of subdivision (b) of § 54953(b)(3).
PASSED AND ADOPTED this 21st day of September, 2022, by the following roll call vote:
Page 14 of 113
3
AYES:
NOES:
ABSENT:
ABSTAIN:
Jim O. Brown, Mayor
ATTEST:
Kristine Lawler, City Clerk
Page 15 of 113
Page 1 of 2
Agenda Item No: 7.c.
MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1981
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Amending the Appendix to the Conflict of Interest Code to Reflect a
Current List of Economic Disclosure Filers.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. Exhibit A - redline
2. 45-day Notice
3. Proposed Resolution with Exhibit A - clean
Summary: The City Council will consider adopting a resolution amending the appendix to the Conflict of
Interest Code to reflect a current list of economic disclosure filers.
Background: Each even numbered year, the Fair Political Practices Commission (FPPC) asks city clerks to
conduct a biennial review of the agency’s Conflict of Interest Code, which determines what employees within
the organization, and contractors working for the organization, must file economic disclosure forms, also
known as Form 700. The last time an amendment to the City of Ukiah’s Conflict of Interest Code appendix was
made was on September 19, 2018.
On August 3, 2022, the City Council directed the City Clerk to modify the Conflict of interest code per the
FPPC guidelines, seek review from the City Attorney, provide a 45-day public comment period for the
suggested changes, and schedule – if necessary - a public hearing to consider adoption of the modified
Conflict of Interest Code.
Using the guidelines provided by the FPPC, the City Clerk along with the Human Resources Director have
added new designations, new positions, modified titles, and deleted old positions. These changes are shown
on the redlined version of the current Code Appendix (Attachment 1), and were reviewed by the City Attorney.
Per the guidelines, an email with a 45-day comment period was distributed among all employees on August 4,
2022 (Attachment 2). Per the notice deadline of September 4, 2022, no public hearing was requested, and no
comments were received.
Discussion: Staff is recommending that Council adopt the Resolution (Attachment 3 – with clean copy of
appendix as Exhibit A) amending the appendix to the Conflict of Interest Code to reflect the current
designations and list of economic disclosure positions.
Recommended Action: Adopt Resolution amending the appendix to the Conflict of Interest Code to reflect a
current list of economic disclosure filers.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
Page 16 of 113
Page 2 of 2
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sheri Mannion, Human Resources Director
Page 17 of 113
3. Procurement Decisions – Limited
Authority
Airport Manager, Recreation Supervisor,
Community Services Administrator
Supervisor, Museum Director, Assistant
Electric Utility Director, Electric Supervisor
Superintendent, Electrical Distribution Senior
Power Engineer, Water Treatment Plant
Supervisor, Wastewater Treatment Plant
Supervisor, Water/Sewer/Streets Supervisor,
Facilities Administrator, Police Lieutenant
(two positions), Fire Batallion Chiefs (three
positions)
Investments and business positions in business entities, and
sources of income and sources of income (including receipt of
gifts, loans, and travel payments) if the business entity or
source provides leased facilities, products, equipment,
vehicles, machinery or services (including training or
consulting services) of the type utilized by the position’s
Department/Division/Unit
* 87200 Filer; Included solely for disqualification purposes. Disclosure requirements imposed by Government Code Section 87200. Solely required
to complete Form 700 or any successor form. (See 2 C.C. R. §18730, Section 3.)
Note: If the City hires "consultants" as defined in 2 C.C.R. §12700, whether or not the consultant has a disclosure obligation and the extent of that
obligation will be determined in accordance with the City Manager Consultant Disclosure Policy as adopted on June 7, 2007. Pursuant to that
policy, the City Clerk shall forward a copy of this determination to the Fair Political Practices Commission (FPPC).
Updated 7/26/22
4. Information Technology Information Technology (IT) Manager
Administrator, Senior Information
Technology Network Specialist
Investments and business positions in business entities and
sources of income (including receipt of gifts, loans and travel
payments) if the business entity or source provides
information technology or telecommunications goods,
products or services including computer hardware or software
companies, computer consultant services, IT training
companies, data processing firms and media services
5. Grant Funding Project and Grant Project Administrator,
Management Analyst Grant Coordinator
Investments and business positions in business entities and
sources of income (including receipt of gifts, loans, and travel
payments) if the business entity or source is of the type to
receive grants or other funding from or through the Agency.
Investments and business positions in business entities and
sources of income (including receipt of gifts, loans, and travel
payments) if the business entity or source is subject to the
Agency’s regulatory, permit or licensing authority.
Chief Building Official, Building Inspector,
Fire Inspector, Code Enforcement Officer
6. Regulatory/Licenses/
Permits
1. Full Disclosure for High Level
Officials with Broad and Indefinable
Duties
Mayor*, Councilmembers*, City Manager*,
City Attorney*, City Treasurer*, Planning
Commissioners*, Deputy City Manager,
Finance Director, Police Chief, Fire Chief, Fire
Marshal, Community Development Director,
Police Captain, Public Works Director/City
Engineer, Risk Manager/HR Director, Electric
Utility Director, Water/Sewer Water
Resources Director, Building Board of
Appeals, Demolition Permit Review
Committee, Design Review Board,
Investment Oversight Committee; Traffic
Engineering Committee
All investments and business positions in business entities,
sources of income (including receipt of gifts, loans, and travel
payments) from businesses doing businesses with the City of
Ukiah, and real property located within the city or within one
mile of the city limits.
2. Procurement Decisions – Agency‐
wide Authority
City Clerk, Deputy Public Works Director,
Senior Civil Engineer, Engineering Analyst
Associate Engineer, Purchasing Procurement
Manager Financial Services Manager, Buyer
(two positions) I and II, Fleet and Facilities
Maintenance Manager, Assistant Finance
Director, Emergency Management
Coordinator
Investments and business positions in business entities and
sources of income (including receipt of gifts, loans, and travel
payments) if the business entity or source provides leased
facilities, products, equipment, vehicles, machinery or services
(including training or consulting services) of the type utilized
by the Agency.
APPENDIX TO CONFLICT OF INTEREST CODE
DISCLOSURE CATEGORIES FOR CONFLICT OF INTEREST CODE
EXHIBIT A
DISCLOSURE CATEGORIES POSITION REPORTABLE BUSINESS
ATTACHMENT 1
Page 18 of 113
1
Kristine Lawler
Subject:Notice of Intention to Amend the Conflict of Interest Code for the City of Ukiah
Attachments:Notice of Intent-Amend Conflict of Interest Code for City of Ukiah.pdf
From: Kristine Lawler <klawler@cityofukiah.com>
Sent: Thursday, August 4, 2022 8:04 AM
To: All Employees <AllEmployees@cityofukiah.com>
Cc: David Rapport <drapport@cityofukiah.com>; Darcy Vaughn <dvaughn@cityofukiah.onmicrosoft.com>
Subject: Notice of Intention to Amend the Conflict of Interest Code for the City of Ukiah
All Staff,
Please review the attached Notice of Intention to Amend our agency’s Conflict of Interest Code (i.e. the list of who must
submit a Form 700 – economic disclosure form). If you wish to provide comments, the contact information and
instructions are within the body of the Notice of Intention to Amend.
Regards,
Kristine
Kristine Lawler, CMC/City Clerk
Email:klawler@cityofukiah.com
300 Seminary Ave., Ukiah, CA 95482
P:(707) 463-6217 F:(707) 463-6204
Continually working to promote diversity, equity, transparency, and justice through
the adoption and implementation of City practices, policies, and procedures.
ATTACHMENT 2
Page 19 of 113
NOTICE OF INTENTION TO AMEND THE CONFLICT OF INTEREST CODE
OF THE CITY OF UKIAH
NOTICE IS HEREBY GIVEN that the City of Ukiah, pursuant to the authority vested in it by section
87306 of the Government Code, proposes amendment to its conflict of interest code. A comment
period has been established commencing on August 4, 2022, and closing on September 18, 2022. All
inquiries should be directed to the City Clerk’s office.
The City of Ukiah proposes to amend its conflict of interest code to include employee positions that
involve the making or participation in the making of decisions that may foreseeably have a material
effect on any financial interest, as set forth in subdivision (a) of section 87302 of the Government
Code. The amendment carries out the purposes of the law and no other alternative would do so and
be less burdensome to affected persons.
Changes to the conflict of interest code include: adding new positions; revising/updating the titles of
existing positions; deleting titles of positions that have been abolished and/or positions that no longer
make or participate in making governmental decisions; and also making other technical changes.
The proposed amendment is attached, and explanation of the reasons can be obtained from the City
Clerk’s office.
Any interested person may submit written comments relating to the proposed amendment by
submitting them no later than September 18, 2022, or at the conclusion of the public hearing, if
requested, whichever comes later. At this time, no public hearing is scheduled. A person may
request a hearing no later than September 4, 2022.
The City of Ukiah has determined that the proposed amendments:
1. Impose no mandate on local agencies or school districts.
2. Impose no costs or savings on any state agency.
3. Impose no costs on any local agency or school district that are required to be reimbursed
under Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government
Code.
4. Will not result in any nondiscretionary costs or savings to local agencies.
5. Will not result in any costs or savings in federal funding to the state.
6. Will not have any potential cost impact on private persons, businesses or small businesses.
All inquiries concerning this proposed amendment and any communication required by this notice
should be directed to: Kristine Lawler, City Clerk, klawler@cityofukiah.com, 707-463-6217
Page 20 of 113
3. Procurement Decisions – Limited
Authority
Airport Manager, Recreation Supervisor,
Community Services Administrator
Supervisor, Museum Director, Assistant
Electric Utility Director, Electric Supervisor
Superintendent, Electrical Distribution Senior
Power Engineer, Water Treatment Plant
Supervisor, Wastewater Treatment Plant
Supervisor, Water/Sewer/Streets Supervisor,
Facilities Administrator, Police Lieutenant
(two positions), Fire Batallion Chiefs (three
positions)
Investments and business positions in business entities, and
sources of income and sources of income (including receipt of
gifts, loans, and travel payments) if the business entity or
source provides leased facilities, products, equipment,
vehicles, machinery or services (including training or
consulting services) of the type utilized by the position’s
Department/Division/Unit
* 87200 Filer; Included solely for disqualification purposes. Disclosure requirements imposed by Government Code Section 87200. Solely required
to complete Form 700 or any successor form. (See 2 C.C. R. §18730, Section 3.)
Note: If the City hires "consultants" as defined in 2 C.C.R. §12700, whether or not the consultant has a disclosure obligation and the extent of that
obligation will be determined in accordance with the City Manager Consultant Disclosure Policy as adopted on June 7, 2007. Pursuant to that
policy, the City Clerk shall forward a copy of this determination to the Fair Political Practices Commission (FPPC).
Updated 7/26/22
4. Information Technology Information Technology (IT) Manager
Administrator, Senior Information
Technology Network Specialist
Investments and business positions in business entities and
sources of income (including receipt of gifts, loans and travel
payments) if the business entity or source provides
information technology or telecommunications goods,
products or services including computer hardware or software
companies, computer consultant services, IT training
companies, data processing firms and media services
5. Grant Funding Project and Grant Project Administrator,
Management Analyst Grant Coordinator
Investments and business positions in business entities and
sources of income (including receipt of gifts, loans, and travel
payments) if the business entity or source is of the type to
receive grants or other funding from or through the Agency.
Investments and business positions in business entities and
sources of income (including receipt of gifts, loans, and travel
payments) if the business entity or source is subject to the
Agency’s regulatory, permit or licensing authority.
Chief Building Official, Building Inspector,
Fire Inspector, Code Enforcement Officer
6. Regulatory/Licenses/
Permits
1. Full Disclosure for High Level
Officials with Broad and Indefinable
Duties
Mayor*, Councilmembers*, City Manager*,
City Attorney*, City Treasurer*, Planning
Commissioners*, Deputy City Manager,
Finance Director, Police Chief, Fire Chief, Fire
Marshal, Community Development Director,
Police Captain, Public Works Director/City
Engineer, Risk Manager/HR Director, Electric
Utility Director, Water/Sewer Water
Resources Director, Building Board of
Appeals, Demolition Permit Review
Committee, Design Review Board,
Investment Oversight Committee; Traffic
Engineering Committee
All investments and business positions in business entities,
sources of income (including receipt of gifts, loans, and travel
payments) from businesses doing businesses with the City of
Ukiah, and real property located within the city or within one
mile of the city limits.
2. Procurement Decisions – Agency‐
wide Authority
City Clerk, Deputy Public Works Director,
Senior Civil Engineer, Engineering Analyst
Associate Engineer, Purchasing Procurement
Manager Financial Services Manager, Buyer
(two positions) I and II, Fleet and Facilities
Maintenance Manager, Assistant Finance
Director, Emergency Management
Coordinator
Investments and business positions in business entities and
sources of income (including receipt of gifts, loans, and travel
payments) if the business entity or source provides leased
facilities, products, equipment, vehicles, machinery or services
(including training or consulting services) of the type utilized
by the Agency.
APPENDIX TO CONFLICT OF INTEREST CODE
DISCLOSURE CATEGORIES FOR CONFLICT OF INTEREST CODE
EXHIBIT A
DISCLOSURE CATEGORIES POSITION REPORTABLE BUSINESS
Page 21 of 113
Attachment 3
RESOLUTION NO. 2022-xx
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE
APPENDIX TO THE CONFLICT OF INTEREST CODE
WHEREAS,
1. The Political Reform Act, Government Code § 81000, et seq., requires state and local
government agencies to adopt and promulgate conflict of interest codes; and
2.The Fair Political Practices Commission (FPPC) has adopted a regulation (2 C.C.R. §
18730) containing the terms of a standard conflict of interest code, which can be
incorporated by reference and may be amended by the FPPC after public notice and
hearings to conform to amendments in the Act; and
3.On March 6, 1991, in Resolution No. 91-46, the City Council adopted the standard
conflict of interest code by reference; and
4.Resolution No. 91-46 contained an Appendix which set forth the disclosure categories
for the various positions in the City of Ukiah government who make decisions that could
affect an economic interest; and
5.Under Government Code § 87306.5 every other year beginning in 1992, the City Council
must either amend its City Code or determine that no amendments are necessary; and
6.Various designations, job titles, and duties have changed since the Appendix was last
modified on September 19, 2018, and the Appendix requires amendment to reflect the
currently effective job titles and duties within the City of Ukiah.
NOW, THEREFORE, BE IT RESOLVED, that this Resolution supersedes all other resolutions
establishing the Appendix to the Conflict of Interest Code in the City of Ukiah and the attached
Appendix (Exhibit A) to the Conflict of Interest Code is hereby adopted, effective September 21,
2022, and shall remain in effect until further amended by resolution of the City Council.
PASSED AND ADOPTED this 21st day of September 2022, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Jim O. Brown, Mayor
ATTEST:
Kristine Lawler, City Clerk
Page 22 of 113
3. Procurement Decisions – Limited
Authority
Airport Manager, Recreation Supervisor,
Community Services Supervisor, Museum
Director, Assistant Electric Utility Director,
Electric Superintendent, Senior Power
Engineer, Water Treatment Plant Supervisor,
Wastewater Treatment Plant Supervisor,
Water/Sewer/Streets Supervisor, Police
Lieutenant (two positions), Fire Batallion
Chiefs (three positions)
Investments and business positions in business entities, and
sources of income and sources of income (including receipt of
gifts, loans, and travel payments) if the business entity or
source provides leased facilities, products, equipment,
vehicles, machinery or services (including training or
consulting services) of the type utilized by the position’s
Department/Division/Unit
* 87200 Filer; Included solely for disqualification purposes. Disclosure requirements imposed by Government Code Section 87200. Solely required
to complete Form 700 or any successor form. (See 2 C.C. R. §18730, Section 3.)
Note: If the City hires "consultants" as defined in 2 C.C.R. §12700, whether or not the consultant has a disclosure obligation and the extent of that
obligation will be determined in accordance with the City Manager Consultant Disclosure Policy as adopted on June 7, 2007. Pursuant to that
policy, the City Clerk shall forward a copy of this determination to the Fair Political Practices Commission (FPPC).
Updated 7/26/22
4. Information Technology Information Technology (IT) Manager, Senior
Information Technology Network Specialist
Investments and business positions in business entities and
sources of income (including receipt of gifts, loans and travel
payments) if the business entity or source provides
information technology or telecommunications goods,
products or services including computer hardware or software
companies, computer consultant services, IT training
companies, data processing firms and media services
5. Grant Funding Project Administrator, Management Analyst
Grant Coordinator
Investments and business positions in business entities and
sources of income (including receipt of gifts, loans, and travel
payments) if the business entity or source is of the type to
receive grants or other funding from or through the Agency.
Investments and business positions in business entities and
sources of income (including receipt of gifts, loans, and travel
payments) if the business entity or source is subject to the
Agency’s regulatory, permit or licensing authority.
Chief Building Official, Building Inspector,
Fire Inspector, Code Enforcement Officer
6. Regulatory/Licenses/
Permits
1. Full Disclosure for High Level
Officials with Broad and Indefinable
Duties
Mayor*, Councilmembers*, City Manager*,
City Attorney*, City Treasurer*, Planning
Commissioners*, Deputy City Manager,
Finance Director, Police Chief, Fire Chief, Fire
Marshal, Community Development Director,
Police Captain, Public Works Director/City
Engineer, Risk Manager/HR Director, Electric
Utility Director, Water Resources Director,
Building Board of Appeals, Demolition Permit
Review Committee, Design Review Board,
Investment Oversight Committee; Traffic
Engineering Committee
All investments and business positions in business entities,
sources of income (including receipt of gifts, loans, and travel
payments) from businesses doing businesses with the City of
Ukiah, and real property located within the city or within one
mile of the city limits.
2. Procurement Decisions – Agency‐
wide Authority
City Clerk, Deputy Public Works Director,
Senior Civil Engineer, Associate Engineer,
Financial Services Manager, Buyer I and II,
Fleet and Facilities Maintenance Manager,
Assistant Finance Director, Emergency
Management Coordinator
Investments and business positions in business entities and
sources of income (including receipt of gifts, loans, and travel
payments) if the business entity or source provides leased
facilities, products, equipment, vehicles, machinery or services
(including training or consulting services) of the type utilized
by the Agency.
APPENDIX TO CONFLICT OF INTEREST CODE
DISCLOSURE CATEGORIES FOR CONFLICT OF INTEREST CODE
EXHIBIT A
DISCLOSURE CATEGORIES POSITION REPORTABLE BUSINESS
Page 23 of 113
Page 1 of 2
Agenda Item No: 7.d.
MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1983
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution Approving a Side Letter Agreement to the Current
Memorandum of Understanding Between the City of Ukiah and the International Brotherhood of Electrical
Workers Local 1245.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director
PRESENTER: Cindy Sauers, Electric Utility Director; Sheri
Mannion, Human Resources Director
ATTACHMENTS:
1. Attachment 1 - COU and IBEW Local 1245 Side Letter
2. Attachment 2 - Resolution to Approve Side Letter between COU and IBEW Local 1245
Summary: Council will consider adopting a Resolution approving a Side Letter Agreement to the current
Memorandum of Understanding (MOU) between the City of Ukiah and the International Brotherhood of
Electrical Workers Local 1245 (IBEW Local 1245).
Background: The current Memorandum of Understanding between the City of Ukiah and IBEW Local 1245 is
not set to expire until September 2024. In August, the Electric Utility Director requested that the City Manager
consider a Side Letter Agreement with IBEW Local 1245 to include double-time pay for overtime worked
outside of the normal workday.
The City recognizes the need to offer competitive salaries and benefits in order to attract and retain highly qualified
team members. The City is facing significant challenges attracting qualified electrical workforce
candidates. Wildfire mitigation and other safety programs statewide have greatly increased the need for qualified
electric utility personnel and have opened up opportunities with neighboring utilities. These opportunities have
created an incredibly competitive market for qualified electrical personnel, particularly lineman.
The Electric Utility Department currently has two unfilled lineman positions.
Discussion: In a review of industry standard practices related to overtime pay, double-time pay for all
overtime has become common among many Municipal Utilities. It has proven to be an effective tool for
retention and recruitment.
The proposed side letter (Attachment 1) contains the following notable changes:
• Employees will be paid overtime compensation at a rate of pay equivalent to two (2) times the regular
straight time rate of pay for time worked on scheduled non-workdays and holidays.
• Employees will be paid overtime compensation at a rate of pay equivalent to two (2) times the regular
straight time rate of pay for call-backs and call-outs.
• Callbacks are paid at a two-hour minimum at two times the regular straight time rate of pay. The
second callback is paid at actual time worked with a one-hour minimum at two times the regular
straight time rate of pay, as long as the second callback is not within the first callback timeframe.
Page 24 of 113
Page 2 of 2
This addition will not have a direct impact on the FY 22/23 budget due to the unfilled positions, so no budget
amendment will be required.
Staff recommends Council adopt a Resolution (Attachment 2) approving the Side Letter Agreement to the
current Memorandum of Understanding between the City of Ukiah and IBEW Local 1245.
Recommended Action: Adopt a Resolution approving a Side Letter Agreement to the current Memorandum
of Understanding between the City of Ukiah and IBEW Local 1245.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT:
PROPOSED BUDGET AMOUNT:
FINANCING SOURCE:
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Sage Sangiacomo, City Manager; Sheri Mannion, Human Resources Director
Page 25 of 113
Attachment 1
Page 1 of 2
SIDE LETTER OF AGREEMENT
Between
The City of Ukiah
And
International Brotherhood of Electrical Workers, Local 1245
This Side Letter of Agreement (“Agreement”) is entered into by and between the City of Ukiah
(“City”) and the International Brotherhood of Electrical Workers, Local 1245 (“Local 1245”)
(collectively referred to as “Parties”). Having met and conferred in accordance with Government
Code section 3500, et. seq., the City and the Local 1245, effective upon execution of this
Agreement and adoption by City Council, agree to amend, add to and clarify the Parties’ current
Memorandum of Understanding (“MOU”) as follows:
1. Article 2.2 Overtime
Non-exempt employees receive one and one-half times their regular hourly rate of pay for
time actually worked in excess of 40 hours in their designated workweek. Overtime is
charged in one-half hour increments, with any time worked from 1 to 30 minutes credited as
one-half hour of overtime.
a. Except as otherwise provided herein, overtime will mean rate of pay equivalent to one
and one-half (1 ½) times the regular straight time rate of pay.
b. Employees will be paid overtime compensation at a rate of pay equivalent to two (2)
times the regular straight time rate of pay for all time worked in excess of twelve (12)
consecutive hours on regularly scheduled workdays.
c. Employees will be paid overtime compensation at a rate of pay equivalent to two (2)
times the regular straight time rate of pay for time worked on scheduled non-
workdays and holidays.
d. Employees will be paid overtime compensation at a rate of pay equivalent to two (2)
times the regular straight time rate of pay for call-backs and call-outs.
2. Article 2.4 Call-Back
Callbacks are paid at a two-hour minimum at two times the regular straight time rate of
pay. The second callback is paid at actual time worked with a one-hour minimum at two
times the regular straight time rate of pay, as long as the second callback is not within
the first callback timeframe.
3. This Agreement supersedes any provisions or language in previous policies, the Parties’
current MOU and/or other documents that may conflict with the terms of this Agreement.
All MOU articles, sections and/or supplements not identified herein are to remain as-is.
Page 26 of 113
Attachment 1
Page 2 of 2
For the CITY OF UKIAH
__________________________
Sage Sangiacomo, City Manager
For the IBEW, LOCAL 1245
__________________________
Robert Dean, Business Manager,
IBEW Local 1245
__________________________
Kim Camatti,
Business Representative,
IBEW Local 1245
Page 27 of 113
CITY OF UKIAH
RESOLUTION NO. [XXXX-XX]
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
APPROVING THE SIDE LETTER AGREEMENT BETWEEN THE CITY OF UKIAH AND
INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS, LOCAL 1245
WHEREAS, the Memorandum of Understanding (MOU) is the collective bargaining agreement
between the City of Ukiah and International Brotherhood of Electrical Workers, Local 1245 (IBEW Local
1245); and
WHEREAS, the current MOU between the City of Ukiah and IBEW Local 1245 is effective
September 19, 2018 through September 18, 2024; and
WHEREAS, the Employee/Employer Relations Officer and Human Resources Director have met
and conferred in good faith with representatives of IBEW Local 1245, and have reached a Side Letter
Agreement and; and
WHEREAS, said Side Letter Agreement has been presented to the City Council for its
consideration at its regular meeting on; September 21, 2022
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah that:
1. An amendment to the MOU with IBEW Local 1245 is hereby approved, a copy of said amendment
entitled “Side Letter Agreement to the MOU between the City of Ukiah and IBEW Local 1245” is
attached hereto, marked Exhibit A, and incorporated herein by reference.
2. The Resolution shall become effective September 21, 2022.
PASSED AND ADOPTED this 21st day of September 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN: _______________________________
Jim O. Brown, Mayor
ATTEST:
________________________________
Kristine Lawler, City Clerk
Page 28 of 113
Page 1 of 2
SIDE LETTER OF AGREEMENT
Between
The City of Ukiah
And
International Brotherhood of Electrical Workers, Local 1245
This Side Letter of Agreement (“Agreement”) is entered into by and between the City of Ukiah
(“City”) and the International Brotherhood of Electrical Workers, Local 1245 (“Local 1245”)
(collectively referred to as “Parties”). Having met and conferred in accordance with Government
Code section 3500, et. seq., the City and the Local 1245, effective upon execution of this
Agreement and adoption by City Council, agree to amend, add to and clarify the Parties’ current
Memorandum of Understanding (“MOU”) as follows:
1. Article 2.2 Overtime
Non-exempt employees receive one and one-half times their regular hourly rate of pay for
time actually worked in excess of 40 hours in their designated workweek. Overtime is
charged in one-half hour increments, with any time worked from 1 to 30 minutes credited as
one-half hour of overtime.
a. Except as otherwise provided herein, overtime will mean rate of pay equivalent to one
and one-half (1 ½) times the regular straight time rate of pay.
b. Employees will be paid overtime compensation at a rate of pay equivalent to two (2)
times the regular straight time rate of pay for all time worked in excess of twelve (12)
consecutive hours on regularly scheduled workdays.
c. Employees will be paid overtime compensation at a rate of pay equivalent to two (2)
times the regular straight time rate of pay for time worked on scheduled non-
workdays and holidays.
d. Employees will be paid overtime compensation at a rate of pay equivalent to two (2)
times the regular straight time rate of pay for call-backs and call-outs.
2. Article 2.4 Call-Back
Callbacks are paid at a two-hour minimum at two times the regular straight time rate of
pay. The second callback is paid at actual time worked with a one-hour minimum at two
times the regular straight time rate of pay, as long as the second callback is not within
the first callback timeframe.
3. This Agreement supersedes any provisions or language in previous policies, the Parties’
current MOU and/or other documents that may conflict with the terms of this Agreement.
All MOU articles, sections and/or supplements not identified herein are to remain as-is.
Page 29 of 113
Page 2 of 2
For the CITY OF UKIAH
__________________________
Sage Sangiacomo, City Manager
For the IBEW, LOCAL 1245
__________________________
Robert Dean, Business Manager,
IBEW Local 1245
__________________________
Kim Camatti,
Business Representative,
IBEW Local 1245
Page 30 of 113
Page 1 of 2
Agenda Item No: 7.e.
MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1985
AGENDA SUMMARY REPORT
SUBJECT: Approve Contract Amendment for Additional Sanitary Sewer Replacement Design for the
Downtown Streetscape Project Phase 2 in the Amount of $117,449.10
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:
1. Awarding ASR
2. Amendment 1 Proposal
Summary: Council will consider approving a contract amendment for additional sanitary sewer design for the
Downtown Streetscape Project Phase 2 in the amount of $117,449.10.
Background: On March 3, 2022 GHD Engineers, Inc. was awarded the design work for the Downtown
Streetscape Project Phase 2. See Attachment 1. Design work included preparation of the plans, specifications
and estimate for pedestrian and signal improvements, sidewalk, utility replacement, undergrounding and road
diet.
Discussion: After GHD Engineers, Inc. began design work on the project, the original project limits were
expanded. Therefore, Engineering staff have requested additional design work to include the area of State
Street south from Gobbi Street to Cherry Street and Scott Street between School Street and State Street on
the northern end of the project site. See Attachment 2. Staff found the proposed fee to commensurate with the
Scope of Work.
The replacement of aging sanitary sewer mains is the primary reason these additional sites have been
suggested to be added to the original project’s scope.
The contract amendment, if approved, will authorize increasing this project’s total to $534,305.79.
Recommended Action: Approve contract amendment for additional design for the Downtown Streetscape
Project Phase 2 in the amount of $117,449.10
BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 25224220.80230.18234:$692,530 82227113.80230.18234:
$1,717,257; 84427221.80230.18234: $2,556,547
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Series 2022 Lease Revenue Bonds and Sewer Funds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2021-179
COORDINATED WITH: Tim Eriksen, Director of Public Works and Jason Benson, Senior Engineer
Page 31 of 113
Page 2 of 2
Page 32 of 113
COUNCIL ACTION REPORT
(Please see lower left page)
ATTACHMENT 1
Page 33 of 113
1
GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA
T 1 707 523 1010 F 1 707 527 8679 W www.ghd.com
August 30, 2022 Ref: 11225278
Tim Eriksen
Public Works Director / City Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
RE: Ukiah Downtown Streetscape, Road Diet and Utilities Project – Phase 2
Dear Mr. Eriksen,
GHD is pleased to provide this proposal for professional engineering services for additional design efforts
and coordination on the Ukiah Downtown Streetscape, Road Diet and Utilities – Phase 2 Project (project).
This proposal is based on direction provided by City staff regarding the additional sanitary sewer
replacement on State Street south to Cherry Street, and Scott Street between State Street and School
Street. This amendment includes the collection of additional topographic survey and the design of the
sanitary sewer in the additional areas, as well as accompanying tasks related to the project extension.
During the course of design and coordination with the City and adjacent projects, GHD also agreed to
include design of the sewer and water main replacements on Gobbi St from approximately 50 feet west to
150 feet east of the intersection.
Scope of Work
Where the additional work is consistent with activities defined in the original scope of work, the same task
and sub task numbers are used. The additional budget effort will be added to the original amount
identified in the fee breakdown presented with the proposal. If the additional work falls outside of activities
presented in the original scope new task numbers are identified. If no additional work is proposed for a
task it is not listed below.
The additional sanitary sewer main and pavement rehab added to the original scope and expansion of the
project limits led to the creation of an estimated 25 additional plan sheets and 30 Permits to Enter beyond
what was originally identified.
Task 1 – Project Management
Task 1.1 Project Management and Internal Coordination
The additional project scope necessitated coordination with GHD’s subcontractors along with
amendments to their agreements, as well as additional project meetings and coordination with the design
team of an adjacent project.
Task 2 – Surveys, Mapping and Site Data
ATTACHMENT 2
Page 34 of 113
2
Task 2.2 Surveys and Mapping
Additional topographic survey to be completed by Cinquini & Passarino (C&P) to include State Street
from Gobbi St to 50 feet south of Cherry St and Scott St, between School St and State St. C&P will
prepare the base topographic surveys necessary to facilitate the design of the streetscape, road diet and
utilities improvement project. All topographic mapping will be at a drawing scale of 1 inch = 20 feet, unless
otherwise requested, with a one-foot contour interval. The topographic survey will include the following:
• Topographic survey coverage area will include State Street beginning 200 feet south of Gobbi
Street to the previous survey limit at Mill Street and the previous survey limit at Henry Street to
2300 feet north of Norton Street
• The width of the survey will be from face of building to face of build ing. If the building face is not
located at the back of sidewalk, C&P will map 10 feet beyond the back of sidewalk.
• Topographic survey will include all necessary work to produce a topographic map, including
features such as, but not limited to; building corners and elevations, curb lines, water meters,
sewer cleanouts, valves, manholes (including rim, invert and pipe information), utility markings on
the pavement, utility poles, driveway and doorway locations, sidewalks, trees four (4) inches and
larger, retaining wall or decorative walls, and any other pertinent information that could apply to
the project during design.
• Topographic survey will be provided on North American Vertical Datum of 1988.
• Topographic map to horizontally relate California Coordinate System of 1983, Zone II.
Deliverables
• Additional Topographic survey - information shall be complete and comprehensive for design use;
shall include all surface features within the proposed project limits and construction zone
• Miscellaneous field topography pickups as required for detailed design preparation
• Topographic map, at 20 scale
Task 6 –ROW Engineering
Task 6.1 ROW Consulting
The extension of the project limits to include the sanitary sewer main replacement, given the location of
the existing main, necessitated the need for additional Permits to Enter and Construct south of Gobbi St
to the end of the sewer main replacement. The original project limits contained 31 properties with frontage
that would be affected by the project, the additional sewer main construction created 30 more parcels
where Permits would be required.
Associated Right of Way Services, Inc. (AR/WS) will provide right of way consulting services to GHD for
the City’s Downtown Streetscape Project. Services include preparation and solicitation of voluntary
permits to enter and construct from up to 30 additional property owners. Section 8.09.10.00 Construction
Permits and Permits to Enter and Construct of the Caltrans Right of Way Manual states “When temporary
rights are needed to perform work for the grantor’s benefit, a Permit to Enter and Construct (PTE) or
Construction Permit may be used.” Based on AR/WS’s understanding of the project, soliciting PTEs from
the grantors is an appropriate approach to gain access to private property along S. State Street. All
Page 35 of 113
3
AR/WS services will comply with pertinent sections of the Caltrans Right of Way Manual. Services will
include the following:
• AR/WS will review the properties that will require PTEs and identify owner contact information.
• With input regarding project construction and project needs from GHD, AR/WS will prep are draft
PTEs for GHD and City review and approval.
• Notify property owners with a letter and PTE Agreement for signature, and follow-up with property
owners.
• Continuous coordination with property owners to obtain voluntarily signed PTE. Follow up will be
primarily by phone calls, email correspondence and personal meetings. Personal meetings are
limited to a total of 45 for the entire project.
• AR/WS will coordinate on-site meetings with project Team members, property owners and/or
tenants, as necessary (included in the 45 personal meetings above).
• AR/WS will serve as the point of contact for property owners and tenants and will be available to
respond to inquiries.
• Develop and utilize a project status report that will keep GHD and City informed of progress and
will address critical milestones, status, scheduling, and areas of concern.
Task 7 –Design
Task 7.3 90% PS&E; and
Task 7.4 Final Plans, Specifications, and Estimate (Bid Set)
The project limits have been extended in the southern end of the project from the north side of the State
St/Gobbi St intersection down to the State St/Cherry St intersection, and in the northern segment, Scott
St from State St to School St. The replacement of the sanitary sewer main(s) is the primary reason that
these segments have been included in the project. Along with the sewer main replacement, pavement
rehabilitation and striping modifications are now also included in the Streetscape Project.
The City is also in a separate agreement with a consultant to design the utility replacement project along
Gobbi Street, including through the Streetscape Project area. Through coordination with the City and the
other project team it was decided that GHD would be responsible for the design and inclusion of the
sewer and water main replacements in Gobbi Street from approximately 50 feet west of State Street to
approximately150 east of the intersection.
Given the age of the dual sewer mains south of Gobbi, additional effort was required to locate sewer
laterals and other features not accounted for within the original scope. The nature of the replacement
changed (replacing the sewer in the same alignment vs relocating and extending laterals) and will require
modified contract language and provisions.
These additional improvements create the need for approximately 25 additional plan sheets, including
demolition, utility, paving and striping sheets. These sheets, along with any additional items within the
specifications or estimate/bid item list will be completed per the provisions listed within the original design
scope of work, including constructability and QA/QC reviews.
Page 36 of 113
4
Contingency
There is no contingency set aside for this project.
Assumptions
• The City will pay all permit and application fees and will handle permit reviews. GHD will provide
support in the form of plan and specification preparation and addressing comments from permit
reviews, if required.
• The City will waive any encroachment permit fees required to complete project field investigations.
• Meetings other than those indicated in the original scope are not required.
Fee Estimate
The estimated fee for professional services is $117,449.10. See attachment for breakdown of the
estimated fee.
Closing
It is assumed that upon agreement of the scope of work for the engineering services for the Redwood
Road MP 5.76 Storm Damage Repair Project, GHD will prepare a task order consistent with the terms
provided in the On-Call Request for Qualifications for this project. The Notice to Proceed will be the date
of written authorization by the County to proceed or when GHD receives the fully executed task order for
the work.
If you have any questions or comments regarding this pro posal, please feel free to call me at 707-540-
9612.
Sincerely,
GHD Inc.
Jeremy Schmal, PE
Project Manager
(707) 540-9612
Cc: Matt Kennedy, PE, GHD Principal
Attachment: Fee Estimate Spreadsheet
Page 37 of 113
City of Ukiah Downtown Streetscape, Road Diet and Utilities Project Phase 2
Cost Proposal
Sub #1 Sub #2 Sub #3
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Labor + Overhead Rate 280.78$ 214.53$ 236.61$ 195.60$ 151.43$ 123.04$ 148.28$ 113.57$
Task 1 Project Management 2 16 0 0 8 0 0 6 32 5,887$ $0 $0 $0 5,887$
1.1 Project Management and Internal Coordination 2 16 8 6 32 5,887$ 5,887$
Task 2 Surveys, Mapping and Site Data 0 4 0 0 8 8 0 0 20 3,054$ $0 $18,000 $0 21,054$
2.2 Surveys and Mapping 4 8 8 20 3,054$ $18,000 21,054$
Task 6 ROW Engineering 0 0 0 0 0 0 0 0 0 -$ $0 $0 $30,000 30,000$
6.1 ROW Consulting 0 -$ $30,000 30,000$
Task 7 Design 8 48 32 48 80 80 48 16 360 60,395$ $0 $0 $0 60,395$
7.3 & 7.4 90% and Final - Plans, Specifications, and Estimate 8 48 32 48 80 80 48 16 360 60,395$ 60,395$
TOTAL HOURS 10 68 32 48 96 88 48 22 412 $69,336 $0 $18,000 $30,000 $117,336
Miles Rate
Mileage Costs 200 0.5650 113.00$ 113.00$
-$
Other 219.78$
TOTAL DIRECT COSTS 113$ -$ -$ -$ 113$
TOTAL 69,449.10$ $0.00 18,000.00$ 30,000.00$ 117,449.10$
DIRECT COSTS
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August 30, 2022
Page 38 of 113
Page 1 of 2
Agenda Item No: 12.a.
MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1973
AGENDA SUMMARY REPORT
SUBJECT: Approve Resolution Authorizing the Submittal of an Application, Acceptance of Allocation of Funds
and Execution of Grant Agreement with the California Department of Transportation, for an Airport Matching
Grant to Complete Runway 15-33 Width Reduction from 150 Feet to 75 Feet; and Install New Lighting;
Construction Phase 2, and Approve Corresponding Budget Amendment.
DEPARTMENT: Airport PREPARED BY: Greg Owen, Airport Manager
PRESENTER: Greg Owen, Airport Manager
ATTACHMENTS:
1. Resolution_AIP Grant Application_2022
Summary: The FAA has offered to provide the Airport with a construction grant for Runway 15-33 width
reduction from 150 feet to 75 feet and install new lighting. The FAA provides 90% of the project funding. The
California Department of Transportation offers a matching grant of $112,926. Staff is requesting the approval
of a resolution authorizing the application, acceptance of funds and execution of a grant agreement with the
California Department of Transportation.
Background: At the December 15, 2021 Council meeting, Council Approved Plans and Specifications to
complete the Runway 15-33 width reduction from 150 feet to 75 feet; and install new LED MIRLS (Medium
Intensity Runway Lighting System), Runway Threshold Lights (Remove and Install New), a New Runway 15
LED REIL (Runway End Identifier Lights), New Runway 33 LED REIL Installation, and a New LED PAPI
(Precision Approach Path Indicator).
At the May 4,2022 Council meeting, Council authorized the City Manager to Execute a Grant Agreement with
the Federal Aviation Administration and Award of Bid for Spec. 21-06 Runway 15-33 Pavement Rehabilitation
Phase 2, Contingent on Grant Offer to complete the Runway 15-33 width reduction from 150 feet to 75 feet;
and install new lighting (Construction); and approved a budget amendment.
This project reduces the width of the runway from 150 feet to 75 feet and installs new LED MIRLS (Medium
Intensity Runway Lighting System), Runway Threshold Lights (Remove and Install New), a New Runway 15
LED REIL (Runway End Identifier Lights), New Runway 33 LED REIL Installation, and a New LED PAPI
(Precision Approach Path Indicator).
Discussion: Staff is requesting that Council approve by resolution the submittal of an application, acceptance
of an allocation of funds, and execution of a grant agreement with the California Department of Transportation,
for an Airport Improvement Program (AIP) Matching grant. Staff is also requesting a budget amendment,
reducing the current budget to meet the anticipated costs, but still including a 10% contingency for
construction and project management services.
Recommended Action: Approve by resolution the submittal of an application, acceptance of an allocation of
funds and execution of a grant agreement with the California Department of Transportation for an Airport
Improvement Program (AIP) Matching grant.
BUDGET AMENDMENT REQUIRED: Yes
Page 39 of 113
Page 2 of 2
CURRENT BUDGET AMOUNT: 77825200.80230.18032: $2,760,443 (Construction/Proj Mgmt):
77800000.43299.18032: $2,484,390 (FAA Grant); 77800000.43173.18032: $124,220 (Cal Trans Grant)
PROPOSED BUDGET AMOUNT: 77825200.80230.18032: $2,731,706 (Construction/Proj Mgmt):
77800000.43299.18032: $2,258,536 (FAA Grant); 77800000.43173.18032: $112,926 (Cal Trans Grant) $138,022
Fund 777 Airport Funds
FINANCING SOURCE: FAA Grant, Cal Trans Grant, Fund 777 Airport Fund
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Financial Services Manager; David Rapport, City Attorney; Mead &
Hunt - Engineering Firm
Page 40 of 113
Resolution No.
Page 1 of 1
ATTACHMENT 1
RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY OF UKIAH AUTHORIZING THE SUBMITTAL OF AN APPLICATION,
ACCEPTANCE OF AN ALLOCATION OF FUNDS, AND EXECUTION OF A GRANT AGREEMENT WITH
THE CALIFORNIA DEPARTMENT OF TRANSPORTATION, FOR AN AIRPORT IMPROVEMENT
PROGRAM (AIP) MATCHING GRANT
WHEREAS, the City of Ukiah and the Federal Aviation Administration are parties to federal Airport
Improvement Program (AIP) grant 3-06-0268-020-2022 for Runway 15/33 Installation of LED MIRL and
Threshold Lights and width Reduction from 150 feet to 75 feet construction at the Ukiah Municipal Airport;
and
WHEREAS, the California Department of Transportation, pursuant to the Public Utilities Code section
21683.1, provides grant $112,926 of Federal Aviation Administration grants to airports; and
WHEREAS, the California Department of Transportation requires the Ukiah City Council to adopt a
resolution authorizing the submission of an application for an AIP Matching grant;
NOW, THEREFORE BE IT RESOLVED that the Ukiah City Council of Ukiah, State of California:
1. Authorizes filing an application for a state AIP Matching grant for this project.
2. Authorizes accepting the allocation of state AIP Matching funds for the project.
3. Authorizes execution of an AIP Matching Grant Agreement for this project; and
BE IT FURTHER RESOLVED, that the Ukiah City Council does hereby authorize Sage Sangiacomo, City
Manager, to sign any documents required to apply for and accept these subject funds on behalf of the City
of Ukiah.
I hereby certify the foregoing resolution was introduced and read at the regular meeting of the Ukiah City
Council on the 21st day of September 2022, and the resolution was duly adopted at said meeting by the
following vote:
PASSED AND ADOPTED this 21st day of September, 2022 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
Jim O. Brown, Mayor
ATTEST:
_____________________________
Kristine Lawler, City Clerk
Page 41 of 113
Page 1 of 3
Agenda Item No: 12.b.
MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1974
AGENDA SUMMARY REPORT
SUBJECT: Possible Adoption of Ordinance Amending the City Code Provisions Regulating Parks and
Recreation Facilities.
DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director
PRESENTER: Neil Davis, Community Services Director
ATTACHMENTS:
1. Table of Changes
2. Parks Ordinance Amendment Introduced
Summary: Council will consider proposed updates to the City Code regulating parks and approve updates as
deemed appropriate. If desired, Council will approve updates to the City Code regulating parks and adopt the
Ordinance amending the City Code Provisions Regulating Parks and Recreation Facilities.
Background: Division 1 Chapter 12 of the City Code regulates “Parks and Recreation Facilities." Over forty
provisions cover a wide variety of allowed, forbidden, and permitted activities. The vast majority of these
provisions were adopted in 1982 and few have been updated since their adoption. Prudent management
practices require a periodic review of these provisions to consider potentially beneficial additions,
amendments, or deletions of provisions as may be deemed necessary. The Community Services team
reviewed existing Parks and Recreation Facilities provisions, and after consultation with Police, Planning, and
the City Manager’s office, identified a number of provisions that may be appropriate for updates.
Based on this review, on February 2, 2022, Staff presented a report to Council on a wide variety of minor but
important updates to the City Code regulating Parks and Recreation Facilities (Div. 1 Chapter 12). Following
discussion, Council requested the suggested updates go to the Public Spaces Commission for their review,
advice, and recommendations.
On August 4, 2022, Staff presented the following recommended updates to the Public Spaces Commission
(PSC). With minor edits, the PSC recommended adoption of twelve updates to the Code presented in the
Discussion section of this report.
On September 7, 2022, members of the Council present unanimously voted (Mayor Brown absent by prior
arrangement) to introduce by title only an Ordinance Amending the City Code Provisions Regulating Parks and
Recreation Facilities.
Despite the unanimous vote on September 7, this item is placed under unfinished business rather than the consent
calendar as a matter of protocol given the absence of a councilmember.
Discussion: To facilitate this review, a table has been created and is included as Attachment 1 with headings
for the Code Section Number, Current Code, and the suggested edits to the Code. The following discussion
provides a brief rationale for suggested changes and can be cross referenced to the table in Attachment 1 to
allow the reader to see the exact suggested change.
Section 1965 provides a list of City Parks and locations. 1965(C) currently lists the Grace Hudson Museum
grounds as "Hudson-Carpenter Park" with an incomplete description of its location. Grace Hudson Museum
Page 42 of 113
Page 2 of 3
Staff, in concert with the Sunhouse Guild and the Grace Hudsom Endowment Board, have been referring to
the grounds as the "Grace Hudson Cultural Center." As outlined in Attachment 1, Staff recommends changing
the name and updating the park description. Also in respect to section 1965, Staff recommends adding the
designation of “park” to the property on the 800 block of North Oak Street that is currently home to the
Garden’s Project Veterans Garden, as well as a trail with proposed native plant landscaping along Orr Creek.
Naming it “Orr Creek Greenway Park” would be descriptive and open the door for the Greenway to be
expanded as new sections of Greenway are added.
Sections 1966 and 1971 address park hours and allowed parking hours. Park hours and parking lot hours are
inconsistent, with parks being opened before parking is allowed. Park hours are currently set at 6:00 a.m. to
10:00 p.m. Although these hours are appropriate for the summer, in the winter this means the park is open for
hours after dark. Many communities address this problem by designating park hours as “Dawn to Dusk.”
Although the exact time of dawn and dusk is murky, it is expected that this approach allows park users to
understand they are not allowed in the park after dark. The ordinance first and foremost acts as a guide to
responsible users while allowing law enforcement to intervene when it is indisputably dark.
ection 1972 regulates the use of bicycles. The current version of this Section makes it illegal to ride a bicycle
on any surface other than asphalt or concrete. This prohibits the riding of bicycles at Riverside Park, and
would preclude the use of bikes on trails that are planned on City-owned properties. There are a number of
other small connecting paths commonly used by bicyclists around the city. Allowing access to these paths
removes a barrier to healthy and safe transportation.
Section 1992 allows for the permitting of exclusive use of City Parks and Recreation Facilities. Since the last
Code update, the use of generators and bounce houses has become increasingly common, and their cost has
gone down. The generators create a noise disturbance to neighbors and the bounce houses take a significant
amount of room. Allowing people to set up bounce houses “at will” effectively closes the area to other users.
When multiple bounce houses are set up, large sections of the park are closed to the general public. Although
these activities have benefits, the general public may be better served with some limitations, through
permitting, on the frequency and duration of their use. Staff have also noted an increase in unapproved and
potentially detrimental entrepreneurial activities in parks. Again, there may at times be benefits to these
activities if approved through a permitting process.
Section 2000.1 governs activities at Alex Thomas Plaza, including the unenforced restrictions on
“nonmotorized conveyances.” Citizens using non-motorized forms of transportation frequently use the paths
across the Park as a convenient car-free (safe) connector. This use has not been noted to cause problems. In
the case of overly rambunctious recreational users, other provisions in the City Code, including provisions that
outlaw creating a public nuisance, can be used to curtail the activity.
The existing Section 2000.1 requires the restrooms to be open from “6:00 a.m. to dusk or later as determined
by the City Manager.” Parks and Facilities Staff work to keep the restrooms open as is feasible, typically from
10:00 a.m. to 6:00 a.m. It is frequently unfeasible for Staff to comply with specific times. Staff is committed to
keeping the restrooms open as much as feasible, but is better served by regulatory provisions that allow them
the necessary flexibility.
Section 2000.4 provides regulations for the use of the Great Redwood Trail. The current code addresses the
allowed uses of “small electric transport devices such as electric bicycles, electric scooters, segways, and
electric skateboards.” Existing State law covers the use of these conveyances on this type of trail. Trail users
are more likely to be aware of and follow existing, known State guidelines. Providing City of Ukiah regulations
that are inconsistent with State regulations leads to confusion and decreases enforceability.
The addition of Section 2000.5 would provide specific regulations for the Grace Hudson Museum. The unique
nature of the museum and interpretive gardens (The Wild Gardens and Ts’iwish Wetlands) have unique
visitation and parking needs. The suggested changes to parking hours at this site are endorsed by Museum
Director David Burton.
Page 43 of 113
Page 3 of 3
Although none of the outlined changes are imperative, the city will be well served with these practical updates.
Based on the recommendations of the Public Spaces Commission, Staff drafted an Ordinance Amending
the City Code Provisions Regulating Parks and Recreation Facilities (Attachment 2).
Staff recommends Council adopt the Ordinance Amending the City Code Provisions Regulating Parks and
Recreation Facilities. The current version of the Ordinance reflects a wide array of community, City staff, and
Council input. The Ordinance is now ready for consideration for adoption and will go into effect thirty (30) days after
adoption.
Recommended Action: Adopt the Ordinance Amending the City Code Provisions Regulating Parks and
Recreation Facilities.
BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: NA
PROPOSED BUDGET AMOUNT: NA
FINANCING SOURCE: NA
PREVIOUS CONTRACT/PURCHASE ORDER NO.: NA
COORDINATED WITH: Public Spaces Commission
Page 44 of 113
Attachment 1
Parks and Facilities Proposed Code Updates
Code Number Current Code Suggested Edit to Code
1965 ‐ Facilities C. Hudson‐ Carpenter Park: Bounded
by Clay Street and Main Street;
C. Grace Hudson Cultural Center. The
property surrounding Grace Hudson
Museum Bounded by the Sunhouse Senior
Apartments, the Great Redwood Trail,
Main St, and Mill St including the Wild
Gardens, the Sunhouse Residence and
Garden, the Ts’Wish Wetlands, the Parking
Area and the East/West public access trail.
1965 ‐ Facilities Add; S. Orr Creek Greenway Park along
Orr Creek situated between N Oak St and
Bush Street and Orchard St and Orr Street.
1966 – Hours
of Use
“…shall be open to the public every day of
the year from six o’clock (6:00) A.M. to ten
o’clock (10:00) P.M….”
“…shall be open to the public every day of
the year from dawn to dusk….”
1971 ‐ Parking “…between the hours of ten o’clock
(10:00) P.M. and seven o’clock (7:00)
A.M.”
“…from dawn to dusk….”
1972 ‐ Bicycles It shall be unlawful for any person to
ride a bicycle on any surface not
paved with either asphalt or concrete,
or which are otherwise designated off
limits to bicycles. Bicycles shall at all
times be operated with reasonable
regard to the safety of others in
compliance with bicycle safety laws.
In no event shall the maximum speed
of a bicycle exceed ten (10) miles per
hour within a park facility.
Bicycles shall at all times be operated with
reasonable regard to the safety of others in
compliance with State and local bicycle
safety laws.
1985
Amplifiers
Add: “It shall be unlawful to create noise,
music, announcements or other sounds (with
or without amplification) that can be heard
outside the park without a permit.
Page 45 of 113
Attachment 1
1992 – Permit
for the
Exclusive Use
of City Park
and Recreation
Facilities
“The application form for a permit for
the exclusive use of recreational
facilities may be obtained…”
“The application form for a permit for the
exclusive use of all or part of recreational
facilities may be obtained…”
1992 – Permit
for the
Exclusive Use
of City Park
and Recreation
Facilities
(Additional Language)
The following are prohibited in absence of
a permit. 1) Structures including stages,
tents, tables, bounce houses, etc, 2)
portable generators or the use of
electrical hook ups,3) conducting sales of
any kind or to exchange tickets for
merchandise, 4) for profit or non‐profit
fundraising of any kind.
2000.1 ‐ Alex
Thomas Plaza
A. No person shall use a bicycle,
skateboard, rollerblade, roller skate or
nonmotorized conveyance in the plaza.
Bicycles may be parked in racks
provided by the city for this purpose.
Delete this as generally unenforceable.
Police can use Code 1986 “Annoying,
Disorderly, Indecent Conduct” if needed.
2000.1 ‐ Alex
Thomas Plaza
F. Plaza restrooms shall be open to the
public from six o’clock (6:00) A.M. to
dusk or later as determined by the city
manager.
F. Plaza restrooms should be open to the
public as much as is feasible and safe at the
discretion of the Facilities Administrator
and
/ or the Director of Community Services.
2000.4 – Great
Redwood Trail
Park
F. No person shall permit a motor
vehicle under his or her ownership or
control to enter upon or remain in the
Great Redwood Trail park. However,
small electric transport devices such as
electric bicycles, electric scooters,
Segways, and electric skateboards are
allowed within designated trail areas;
provided, that they are operated at
speeds not exceeding ten (10) miles
per hour.
F. No person shall permit a motor
vehicle under his or her ownership or
control to enter upon or remain in the
Great Redwood Trail park. However, small
electric transport devices may be used as
allowable by CA State law regarding Class I
Bike Paths.
Page 46 of 113
Attachment 1
2000.5 (New) –
Carpenter Park
None Notwithstanding any other provisions
of this code to the contrary, all persons
or organizations using Carpenter Park
shall comply with the following:
A. The Ts’iwish Wetlands and parking lot
are open from 7AM to 10PM.
B. No person shall park a vehicle on
Carpenter Park grounds between the hours
of ten o’clock (10:00) P.M. and seven
o’clock (7:00) A.M. except with written
permission of the Museum Director, the
Director of Community Services, or the City
Manager, or as otherwise posted.
1985 Amplifiers (Full Text)
* The noise ordinance of the city shall be effective in city parks and other city owned
outdoor facilities unless a permit has been obtained or the park is being used by the city
for a city sponsored event. It shall be unlawful to create noise, music, announcements or
other sounds (with or without amplification) that can be heard outside the park without a
permit. The city manager or the director of community services shall have the authority to
issue the permit described herein and to establish policies for city sponsored events. Any
person failing to abide by conditions of such permit may have the permit summarily
revoked by a police officer or other duly authorized city representative. (Ord. 786, §1,
adopted 1982; Ord. 1062, §2, adopted 2005)
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1
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH
AMENDING VARIOUS PROVISIONS OF CHAPTER 12 IN DIVISION
ONE OF THE UKIAH CITY CODE REGULATING CITY PARK AND
RECREATION FACILITIES.
The City Council of the City of Ukiah hereby ordains as follows:
SECTION ONE.
Division 1, Chapter 12 of the Ukiah City Code is hereby amended to read as follows
(unchanged text is omitted and is shown by “* * *”):
§1965 FACILITIES
The following described parcels of land are parks and recreation facilities of the City and
shall be known by the names indicated:
* * *
C. Grace Hudson Cultural Center: The property surrounding Grace Hudson Museum
bounded by the Sunhouse Senior Apartments, the Great Redwood Trail, Main St reet,
and Mill Street, including the Wild Gardens. In addition to the Museum, the Park is home
to the Sunhouse Residence and Garden, the Ts’Wish Wetlands, the Parking Area, and
an east/west public access trail connecting Main Street to the Great Redwood Trail.
Grace Hudson Cultural Center shall be open to the public as determined by the
Community Services Director. Notice of those hours shall be posted in conspicuous
locations at the Museum and at the perimeter of the park. Other rules and regulations in
addition to or different from those prescribed in this chapter shall also apply, if such rules
are adopted by resolution of the City Council;
* * *
S. Orr Creek Greenway Park: Along Orr Creek situated between North Oak Street and
Bush Street and Orchard Street and Orr Street.
§1966 HOURS OF USE
Except as otherwise expressly provided in this code, City parks and outdoor recreational
facilities shall be open to the public every day of the year from dawn to dusk except for
unusual or unforeseen conditions deemed emergencies by the City Manager or the
Director of Community Services. It shall be unlawful for any person to enter, loiter or
remain in or on any City park facility from dusk to dawn or at any other time when a City
park is not open to the public as provided in other provisions of this code, except where
the Director of Community Services shall have posted additional extended hours or
where a group or individuals are participating in programs under a permit issued by the
Community Services Department.
Page 48 of 113
2
* * *
§1971 PARKING
No person shall operate or park any vehicle within a park or recreational facility except
upon areas designated for such use. No person shall park, abandon, or otherwise allow
to remain, any such vehicle or other conveyances in City park facilities from dusk to
dawn except with written permission of the City Manager or the Director of Recreation
and Parks or as otherwise posted.
It shall be unlawful for any person to wash or repair any automobile or other conveyance
within any City park, playground, tot lot or other facility.
§1972 BICYCLES
Bicycles shall at all times be operated with reasonable regard to the safety of others in
compliance with all applicable State and local bicycle safety laws.
* * *
§1985 AMPLIFIERS
The noise ordinance of the city shall be effective in city parks and other city owned
outdoor facilities unless a permit has been obtained or the park is being used by the city
for a city sponsored event. It shall be unlawful to create noise, music, announcements or
other sounds (with or without amplification) that can be heard outside the park without a
permit. The city manager or the director of community services shall have the authority
to issue the permit described herein and to establish policies for city sponsored events.
Any person failing to abide by conditions of such permit may have the permit summarily
revoked by a police officer or other duly authorized city representative.
* * *
§1992 PERMIT FOR EXCLUSIVE USE OF CITY PARK AND RECREATION
FACILITIES
A. The City’s recreational facilities (buildings, parks, ballfields, pools, picnic facilities and
golf course) may be made available for the exclusive use of individuals or groups subject
to the issuance of a permit by the Director of Recreation and Parks.
The application form for a permit for the exclusive use of all or part of recreational
facilities may be obtained from the Director of Recreation and Parks. This application
must be completed and returned to the Director not less than fifteen (15) days nor more
than ninety (90) days prior to the proposed use of facilities.
B. The following are prohibited in absence of a permit:
1. Structures including stages, tents, tables, bounce houses, or similar.
Page 49 of 113
3
2. Portable generators or the use of electrical hook ups.
3. Conducting sales of any kind or to exchange tickets for merchandise.
4. For profit or non‐profit fundraising of any kind.
* * *
§2000.1 ALEX R. THOMAS, JR., PLAZA RULES AND REGULATIONS
Notwithstanding any other provisions of this code to the contrary, all persons or
organizations using Alex R. Thomas, Jr., Plaza ("plaza") shall comply with the following:
A. No person shall use or possess alcoholic beverages in the plaza without a permit
issued pursuant to section 1990 of this chapter.
B. No person shall permit a dog under his or her ownership or control to enter upon or
remain in the plaza.
C. No person shall permit a motor vehicle under his or her ownership or control to
enter upon or remain in the plaza, unless authorized by the city manager or the director
of recreation and parks.
D. No person shall play amplified music in the plaza unless authorized by the city
manager or director of recreation and parks, who shall not consider music content in
granting or denying permission.
E. Plaza restrooms shall be open to the public as much as is feasible and safe at the
discretion of the City Manager or his or her designee.
* * *
§2000.4 GREAT REDWOOD TRAIL PARK RULES AND REGULATIONS
* * *
F. No person shall permit a motor vehicle under his or her ownership or control to
enter upon or remain in the Great Redwood Trail Park. However, small electric transport
devices may be used as allowable by California State law regarding Class I Bike Paths.
§2000.5 GRACE HUDSON CULTURAL CENTER
Notwithstanding any other provisions of this Code to the contrary, all persons or
organizations using Grace Hudson Cultural Center shall comply with the following:
A. The Ts’iwish Wetlands and parking lot are open from 7 a.m. to 10 p.m.
B. No person shall park a vehicle on Grace Hudson Cultural Center grounds between
the hours of ten o’clock (10:00) p.m. and seven o’clock (7:00) a.m. except with written
Page 50 of 113
4
permission of the Museum Director, the Director of Community Services, or the City
Manager, or as otherwise posted.
SECTION TWO. SEVERABILITY.
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this
Ordinance, or its application to any person or circumstance, is for any reason held to be
invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or
enforceability of the remaining sections, subsections, subdivisions, paragraphs,
sentences, clauses or phrases of this Ordinance, or its application to any other person or
circumstance. The City Council of the City of Ukiah hereby declares that it would have
adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase
hereof, irrespective of the fact that any one or more other sections, subsections,
subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or
unenforceable.
SECTION THREE.
1. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be
published once in a newspaper of general circulation in the City of Ukiah. In lieu of
publishing the full text of the Ordinance, the City may publish a summary of the
Ordinance once 5 days prior to its adoption and again within fifteen (15) days after its
adoption.
2. Effective Date: The ordinance shall become effective thirty (30) days after its
adoption.
Introduced by title only on September 7, 2022, by the following roll call vote:
AYES: Councilmembers Dueñas, Crane, Orozco, Rodin
NOES:
ABSENT: Mayor Brown
ABSTAIN:
Adopted on ___________, 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________
Josephina Dueñas, Vice Mayor
ATTEST:
Page 51 of 113
5
_______
Kristine Lawler, City Clerk
Page 52 of 113
Page 1 of 2
Agenda Item No: 13.a.
MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1982
AGENDA SUMMARY REPORT
SUBJECT: Receive Presentation and Approve a Baseline Methodology and Thresholds for 1) Evaluating
Future Land Use Development and Transportation Projects; and 2) Screening Projects by Size for the City's
2040 Draft General Plan and to be Responsive to the Requirements of SB 743 Pertaining to CEQA.
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director
PRESENTER:
Craig Schlatter, Community Development
Director; Don Hubbard, Colin Burgett, and Todd
Tregenza, GHD
ATTACHMENTS:
1. Tech Memo - Ukiah SB-743 Methodology-Rev 9.15.22
2. 13a Presentation Given at Meeting
Summary: Council will receive a presentation and possibly approve a baseline methodology and thresholds
for 1) evaluating future land use development and transportation projects; and 2) screening of projects by size for
the City's 2040 Draft General Plan and to be responsive to the requirements of SB 743 pertaining to CEQA.
Background: The City is in the process of updating its General Plan, of which a public review draft 2040
General Plan was released on August 5, 2022. A Draft Environmental Impact Report (DEIR) is being prepared
for evaluation of environmental impacts from the draft General Plan, and a component of this DEIR is an
analysis of the foreseeable environmental impacts related to transportation-related greenhouse gas emissions
generated from future land use and transportation projects.
SB 743, signed into law in 2013, changed the way the State measures the impacts of new development and
transportation projects. In the past, projects were evaluated based on the potential increase in traffic in the
immediate area and the effect on delay at intersections. The new approach focuses on evaluating the effect of
new development and transportation projects on "Vehicle Miles Traveled" or "VMT" based on the total
distances traveled by motor vehicles, which reflects the efficiency of land use and transportation patterns, the
provision of multi-moddal transportation facilities, and the diversity of local land use patterns. In short, SB 743
aims to better promote statewide policies that (a) combat climate change by reducing greenhouse gas
emissions and particulates; (b) encourage infill development and a diversity of uses instead of sprawl; and (c)
promote multi-modal transportation networks, providing clean, efficient access to destinations and improving
public health through active transportation.
As part of implementing SB 743, revisions to CEQA Section 15064.3 that describe specific considerations for
evaluating a project’s transportation impacts went into effect statewide on July 1, 2020. Given the analysis of
foreseeable environmental impacts required through the City's 2040 General Plan DEIR preparation process,
and that the City has not yet adopted a baseline methodology or thresholds for evaluation of land use
development and transportation projects or screening criteria, the City requested its General Plan mobility
consultant GHD prepare a technical memorandum with recommendations for this methodology and
thresholds.
Discussion: On September 15, 2022 GHD completed the Technical Memorandum in Attachment 1. The
Technical Memo describes the proposed methodology for assessing transportation impacts in Ukiah
Page 53 of 113
Page 2 of 2
consistent with SB 743 and current CEQA Guidelines. The Memo also proposes recommendations for the
setting of thresholds for 1) evaluating transportation and land use development projects; and 2) screening of
projects by size (Section 5, pages 4-5).
A summary of recommendations is as follows:
1. Thresholds for land development projects - GHD recommends using the VMT reduction targets from the
Shasta Regional Transportation Agency (RTA). The California Air Resources Board (CARB) set the target for
Shasta RTA at a 4% reduction in average per-capita VMT.
2. Thresholds for transportation projects - GHD recommends setting a threshold that explicitly focuses on
balancing transportation modes within the city and lists as an example: "A project’s impacts shall be deemed
significant if it results in a percentage increase in road capacity higher than the percentage increase in bicycle
or multi-use capacity.”
3. Thresholds for screening a project by size - GHD recommends that the City use Class 1, for small
expansions of existing uses, and Class 3, for new small projects, exactly as they are written in CEQA
Guidelines §15301 and §15303.
Staff recommends Council receive the presentation from GHD and approve the proposed methodology and
thresholds within Attachment 1.
Recommended Action: Receive presentation and approve recommended thresholds and methodology for 1)
evaluating future land use development and transportation projects; and 2) screening of projects by size for
the City's 2040 Draft General Plan and to be responsive to the requirements of SB 743 pertaining to CEQA, as
outlined in Attachment 1.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 54 of 113
Technical Memorandum
The Power of Commitment
11196303 1
September 15, 2022
To Craig Schlatter, City of Ukiah Contact No. (707) 463-6219
Copy to Jim Harnish, Mintier Harnish Email cschlatter@cityofukiah.com
From Don Hubbard, TE, AICP Project No. 11196303
Project Name City of Ukiah General Plan Update
Subject SB-743 Methodology
1. Introduction
This memorandum describes the proposed methodology for assessing transportation impacts in Ukiah
consistent with SB-743 and current CEQA Guidelines. SB-743 addresses a range of topics and aims to
better promote statewide policies that (a) combat climate change by reducing greenhouse gas emissions
and particulates; (b) encourage infill development and a diversity of uses instead of sprawl; and (c) promote
multi-modal transportation networks, providing clean, efficient access to destinations and improving public
health through active transportation. As part of implementing SB 743, revisions to CEQA Section 15064.3
that describes specific considerations for evaluating a project’s transportation impacts went into effect
statewide on July 1, 2020.
CEQA gives lead agencies broad discretion over analytical methodologies. CEQA Guidelines
§15064.3(b)(4), which is new with SB-743, reads:
“Methodology. A lead agency has discretion to choose the most appropriate methodology to
evaluate a project’s vehicle miles traveled, including whether to express the change in absolute
terms, per capita, per household or in any other measure. A lead agency may use models to
estimate a project’s vehicle miles traveled, and may revise those estimates to reflect
professional judgment based on substantial evidence. Any assumptions used to estimate vehicle
miles traveled and any revisions to model outputs should be documented and explained in the
environmental document prepared for the project. The standard of adequacy in Section 15151
shall apply to the analysis described in this section.”
No particular methodology or metric is mandated; the choice is left to the lead agency. In making this
choice, an agency should bear in mind what sort of criteria the legislature had in mind for
determining the significance of transportation impacts goals of SB-743. These were expressed in
PRC §21099(b)(1), “Those criteria shall promote the reduction of greenhouse gas emissions, the
development of multimodal transportation networks, and a diversity of land uses.”
The methodology described in this memo is based on the one developed for the Sacramento Blueprint
Project, the groundbreaking study of how smart growth policies could lead to reductions in vehicle-miles
traveled (VMT). The Blueprint Project represented a sea change in how transportation impacts were
analyzed, because it demonstrated that conventional travel demand models have inherent blind spots that
make them insensitive to the effects of residential and employment density, neighborhood design, and a
diversity of land uses in close proximity to one another (the 3 D’s). It went a step further and developed
procedures external to a traffic model to forecast the effects of the 3 Ds on travel behavior. This work won a
host of awards including US-EPA’s National Award for Smart Growth Achievement, FHWA’s Transportation
Planning Excellence Award, the American Institute of Architects’ Presidential Citation, and AMPO’s
National Award for Outstanding Achievement in Metropolitan Transportation Planning.
Attachment 1
Page 55 of 113
11196303 2
2. Description of the Methodology
The methodology consists of determining the land use characteristics of each neighborhood and then
assessing the potential for interacting with complementary land uses through non-auto trips. Data shows
that when housing is in close proximity to retail and services uses people will walk or bike to those uses at
least some of the time, and even if they drive the trips will be short (i.e. low VMT trips). Similarly, the
likelihood of people walking or biking to work, rather than driving, depends on the distance between their
homes and workplaces. So measures of proximity are also measures of the potential for VMT reduction.
The steps in the methodology are shown in Figure 1. These are:
Inputting Land Use Data
1) The study area, the city of Ukiah and its vicinity, were divided into in hexagons. The size of the
hexagons was based on survey data of typical distances for walking trips by Americans. The idea
being that land uses in a given hexagon would be within comfortable walking distance of
complementary land uses in the six adjacent hexagons.
2) The existing land uses in each hexagon were then grouped into three categories as follows:
Residential, measured in households
Retail, measured in jobs. This category includes services such as banking and beauty
salons that typically attract more trips by customers than commute trips by employees
Non-retail, also measured in jobs. This includes office, industrial, and agricultural jobs
where the majority of trips are made by employees rather than customers.
Figure 2, Figure 3, and Figure 4 show the existing distribution of households, retail jobs, and
non-retail jobs in Ukiah, respectively.
Computing Diversity Indicators
3) The land uses in each hexagon are then combined with the land uses in the six adjacent hexes to
represent the diversity of land uses available within walking distance to people in the hexagon.
4) The potential for interaction with complementary land uses was then estimated using three diversity
indices, each representing a different type of transaction:
Jobs/Housing Diversity, which represents a person’s ability to walk to their place of
employment. In traffic forecasting this type of trip is termed a home-based work (HBW) trip.
Retail/Housing Diversity, which represents a person’s ability to walk for shopping trips. In
traffic forecasting this type of trip is termed a home-based other (HBO) trip.
Job/Mix Diversity, which represents the interaction between retail and non-retail uses. For
example, office workers walking to nearby restaurants or coffee shops. In traffic forecasting
this type of trip is termed a non-home-based work (NHB) trip.
The formulas for these indices are as follows:
Jobs/Housing Diversity =1-[(b*HHs-EMP)/(b*HHs + EMP)]
Jobmix Diversity = 1-[(c*REMP-NEMP)/(c*REMP + NEMP)]
Retail/Housing Diversity = 1-[(b*HHs-REMP)/(b*HHs + REMP)]
Where:
HH = Number of households
REMP = Number of Retail and Service Jobs
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11196303 3
NEMP = Number of Non-Retail Jobs
EMP = Total number of jobs (i.e. REMP + NEMP)
b = total regional employment / total regional households
c = total regional non-retail jobs / total regional retail jobs
d = total regional retail/service employment / total regional households
These formulas produce scores for individual hexagons that range from -1 to 1, with a score of 0
indicating an ideal mix of land uses and scores of -1 and 1 indicating that only one of the land uses
is present.
The ideal mix of land uses, found in the formulas as “a”, “b”, and “c”, was determined from the
county-wide mix of the three land uses types. The rationale for this is the fact that land uses tend to
balance when viewed over a large area. For example, government jobs may be concentrated in
one area and industrial jobs in another, while residences and shops are distributed among various
other communities, but when taken as a whole the housing, retail, and non-retail uses in a region
tend to occur in the correct proportions for that particular type of region.
5) The scores for the three types of diversity were then mapped out. These maps can be used by City
staff to identify which parts of the city have a good balance of land uses and which might benefit
from zoning that would promote a better mixing of land uses.
Computing City-Wide Score
6) For some purposes, such as evaluating general plan alternatives, it is useful to be able to compute
a combined diversity score for the study area as a whole. The first step in doing this is to convert
the diversity scores from the -1 to 1 range used in the scores for individual hexagons into their
absolute values, with 0 again indicating a perfect mix of uses and 1 indicating no mix at all (i.e. a
single land use type). If this were not done, then the scores of, say, over-retailed and under-retailed
neighborhoods in different parts of the city would cancel each other out, when in fact both have a
poor land use balance.
7) The three types of diversity are not equally important for every hexagon because the number of
HBW, HBO, and NHB trips depends on the land uses in the hex. The table below shows the
number of trips of each type generated by each of the three land use categories:
Trip Purpose
Trip Generation Rate
Household Retail Job Non-Retail
Job
Home-Based Work 2.2 1.2 1.7
Non-Home-Based 1.0 8.1 1.9
Home-Based Other 5.9 8.2 0.8
Total 9.0 17.5 4.4
8) The land uses for each hex are then multiplied by the trip generation rates and used to compute the
percentage of total trips in each trip category. Figure 5 shows the total trips generated by hex zone.
9) The three individual scores for each hexagon are then combined into an individual score for each
hexagon using the trip types as weighting.
10) The scores for the individual hexagons are then combined using the number of trips generated by
the hex to weight their contribution to the city-wide score. Note that this means that the inclusion of
vacant hexagons outside of the city will have no effect on the outcome; they generate no trips and
so their scores will be weighted at zero.
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11196303 4
3. Results
Figure 6, Figure 7, and Figure 8 show the three diversity scores for existing land uses. Figure 9 shows
the total diversity by zone for existing land uses. These figures show several things:
Much of the city core scores quite well, between -0.30 and 0.30, on jobs/housing diversity (see
Figure 6). This indicates the success that Ukiah has achieved in enabling people to live and work
in close proximity.
The edges of the city do not score as well on jobs/housing diversity (see Figure 6). However, this
does not hurt the city’s overall score as much as Figure 6 might imply, because there are relatively
few jobs and residences in those areas. This is indicated by the small size of the circles in the
hexagons in Figure 6.
The city as a whole is over-retailed in relation to its population, due to the fact that it serves as the
main retail destination for a large surrounding area (see Figure 7). This has implications both for
sales tax revenues (good) and VMT (bad).
Figure 8 shows that, with the exception of the city core (the light-colored hexagons), retail and
non-retail jobs tend to be concentrated in different parts of the city (the red and blue hexagons in
the figure). This limits their potential for interaction that does not involve driving.
4. Advantages of the Methodology
This methodology offers a number of practical advantages:
a) Ease of Use: It does not require expensive software and special training to use, as is the case with
most traffic models. City staff can evaluate projects using the Excel program already found on their
computers.
b) Nuanced, Informative Results: Unlike other methodologies, whose output is a just a number saying
the VMT is high or low, this methodology provides a clear indication of the underlying causes of
high or low auto use. For example, it might show the analyst that a proposed housing project is in
a location that lacks local shopping opportunities and might be improved with the addition of
locally-serving retail.
c) Appropriate Scale: While this methodology cannot substitute for a convention traffic model for
forecasting over large geographic areas (entire counties), it is likely to provide a more accurate
representation of travel behavior in a small town than is possible with a conventional model. This is
because traffic models incorporate certain necessary simplifications, such as centroid connectors
and frictionless intersections, that are inconsequential when forecasting long trips but are highly
distorting when forecasting trip-making over small areas. With a total area of less than 5 square
miles, Ukiah is the sort of compact, walkable city better suited to a proximity-based model than a
trip-based model.
5. Thresholds
CEQA analyses performed under SB-743 require the use of thresholds, as was the case for the LOS-based
analyses they replaced. We recommend that the City establish three types of thresholds, namely:
1) Thresholds for Screening by Size: CEQA offers categorical exemptions for very small projects
from having to do EIRs, both because of the negligible impact they are likely to have and because
the expense of performing an EIR might make small projects unviable. We recommend that the
City use the Class 1, for small expansions of existing uses, and Class 3, for new small projects,
exactly as they are written in CEQA Guidelines §15301 and §15303. Some jurisdictions are
experimenting with converting the thresholds in the CEQA guidelines, which as measure in square
Page 58 of 113
11196303 5
feet, into some sort of equivalent in vehicle trips per day. We do not recommend this, because it
involves a series of assumptions that may prove difficult to defend and in any case offers no
significant advantages for Ukiah over the sections as written.
2) Thresholds for Land Development Projects: The methodology described in this memo is
intended for use in analyzing land use projects. As with other aspects of SB-743, there is a lot of
uncertainty regarding how the thresholds should be set. OPR’s Technical Advisory suggested using
a threshold requiring a 15% reduction in VMT over existing conditions. The 15% number originated
in CARB’s California’s 2017 Climate Change Scoping Plan, where it was computed as the average
reduction needed to achieve the State’s GHG reduction goals. However, this state-wide average
may not be appropriate for all jurisdictions, and CARB has more recently set higher targets in some
MPO areas and lower targets in others. For example, CARB’s latest plan calls for a 19% reduction
in VMT for the four largest MPOs1 down to less than 10% for some of the smaller MPOs. Since
Ukiah is not in an MPO region, we suggest using the targets for Shasta RTA, since it is both the
geographically closest MPO and demographically most similar MPO to Ukiah. CARB set the target
for Shasta RTA at a 4% reduction in average per-capita VMT.
3) Thresholds for Transportation Projects: As stated earlier, it is the intent of SB-743 that lead
agencies use, criteria that “... shall promote the reduction of greenhouse gas emissions, the
development of multimodal transportation networks, and a diversity of land uses.” (PRC
§21099(b)(1)). We recommend setting a threshold that explicitly focuses on balancing
transportation modes within the city. An example would be:
“A project’s impacts shall be deemed significant if it results in a percentage increase in
road capacity higher than the percentage increase in bicycle or multi-use capacity.”
Note that this threshold would make all active transportation projects presumptively less-than-
significant. It would not preclude the City from undertaking road expansion projects, but it would
mean that such projects would need to include expansion of the bicycle facility system as well. As
written, it would require a 1%-to-1% expansion of the two systems, but it could easily be tweaked to
require a 1%-to-2% or 3% expansion of bike facilities to help that system catch up with the facilities
offered to cars.
6. Using the Methodology for Individual Projects
To use this methodology for an individual land use project is similar to that used for evaluating the General
Plan, except that instead of computing a score for the entire city, you would only compute the score for the
hex where the proposed project will be constructed. This score will reflect the proposed project’s
interactions with all the other land uses2 within typical walking distances. The idea is to see whether or not
the project moves the neighborhood it is in towards the “Goldilocks” spot where the three main types of land
uses are in perfect balance.
The Goldilocks framing is best illustrated with a hypothetical example of a developer proposing to build a
residential project in a hex agon that, with its neighboring six hexagons, currently has 500 dwelling units,
500 retail jobs, and 500 non-retail jobs. The developer would like to build 2,000 additional dwelling units,
but their EIR will include a reduced-impact alternative with only 500 additional dwelling units.
City staff would note the diversity indices for existing conditions, then add 2,000 households and note the
results. They would repeat the procedure for 500 households. When they tabulate the results, they would
get a table like the one shown below.
1 SCAG, MTC, SANDAG, and SACOG
2 This should include both existing and already-approved land uses
Page 59 of 113
11196303 6
The right-most column in the table shows that this project would improve the land use balance in the
neighborhood, and that the reduced-impact alternative would be superior to the developer’s preference in
terms of land use diversity. The analyst could stop there, and conclude that under either alternative the
project would have less-than-significant impacts on the area. However, if they took the analysis one step
further and input a range of project sizes into the spreadsheet, they could get a more nuanced feel of the
interactions at work in this location.
Figure 10 shows the Jobs/Housing diversity for different numbers of households, given that 500 retail and
500 non-retail jobs are within walking distance. The black dot shows existing conditions. With 500
households, this area has fewer DUs than would be optimal for this amount of employment. However, the
reduced-impact alternative (blue dot) would result in a nearly ideal mix of jobs and households. The
developer’s preferred alternative of adding 2,000 DUs (red dot) would over-shoot the ideal; the area would
go from having too few DUs to having too many for the number of jobs nearby.
Figure 11 repeats the range analysis, but this time for Retail/Housing Diversity. The black dot shows that
the area is over-retailed in proportion to the number of nearby homes. The blue dot shows that the reduced
impact alternative pushes the balance in the right direction, but the area would remain over-retailed. The
red dot shows that the area would go from having too little retail for the area it serves to having too little.
Nevertheless, it would be closer to the ideal mix than existing conditions.
Figure 12 completes the analysis by showing the combined score for a range of project sizes. The shape
changes because the combined score uses absolute values, with zero indicating a perfect mix. The most
interesting thing about this figure is that it shows that the Goldilocks project size would be about 900
additional DUs (so 1,400 DUs in total if you include the existing 500). This would result in the optimal
amount of residential development for an area with 500 retail and 500 non-retail jobs.
Someone may wonder why the score in Figure 12 does not go down to zero for the optimal residential
amount. The reason is that the interaction between the retail and non-retail jobs, the JobMix Diversity, is not
affected by the number of households nearby. Since the proportions of retail and non-retail jobs is in this
case not ideal, an ideal score cannot be achieved in this location; at least not without tinkering with the
amount of employment.
This example illustrates the key advantages of this methodology. In just an hour or two, using just a
spreadsheet, a City staff person could evaluate a proposed project’s effects on land use balance and
opportunities for non-auto trips, and thus its effects on VMT. The analysis would not only reveal how the
project would alter the land use balance but also points towards ways to optimize the project.
Existing City Average 0.27 0.24 0.35 0.30
Existing Project Hexagon -0.32 0.33 -0.49 0.40
+500 DUs 0.02 0.33 -0.18 0.20 51%
+2,000 DUs 0.44 0.33 0.27 0.32 22%
% Improvement
in Diversity
Total
Diversity
Score
Retail/
Housing
Diversity
Jobmix
Diversity
Jobs/
Housing
Diversity
Project Alternative
Page 60 of 113
11196303 7
Figure 1: Methodology Flowchart
Key
Divide Analysis
Area into
Hexagons
Retail/Housing
Households
Retail Jobs
Non‐Retail
Jobs for each
Hexagon
Aggregate to
Hex & 6
Neighbors
JobMix Diversity
Compute
Jobs/Housing
Diversity
Non Home‐Based
Home‐BasedOther
Home‐Based Work
Trip‐GenRate by
Land Use
Non Home‐Based
Home‐BasedOther
Total Home‐Based
Work Trips for
each Hex
Weighted Score
for each Hexagon
1
2
3
4
7
8
9Retail/Housing
JobMix Diversity
Jobs/Housing
Diversity Map
5
Retail/Housing
JobMix Diversity
Absolute Values
of Jobs/Housing
Diversity by Hex
CombinedCity‐Wide
Diversity Score
6
10
GIS Task
Computation
Datafrom Research
Output
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86 87
110 111 112
133 134 135 136
157 158 159
174 175 176 180 181 182
198 199 200 203 204 205 206
220 221 222 223 224 225 226 227 228
229
230
245 246 247 248 249 250 251 252
253 254 255
268 269 270 271 272 273 274 275 276 277 278 280
296 297 298 299
300
301 302 303 304 305
319 320 321 322 323 324 325 326 327 328
344 345 346 347
348 349 350 351
368 369 370 371 372 373 374
392 393 394 395 396 397 398 399 400
416 417 418 419 420 421 422
441 442 443 444 445 446 447 450
467 468 469 470 473
492 493 494
Legend
Source Zone Households
(HH)
0 - 3 HH
4 - 9 HH
10 - 32 HH
33 - 53 HH
54 - 71 HH
72 - 126 HH
127 - 162 HH
163 - 230 HH
231 - 314 HH
315 - 393 HH
Annexation Areas
City Limits
Highway
Roads
FIGURE 2
09/01/2022Date
-Revision No.
11196303Project No.CITY OF UKIAH
GENERAL PLAN UPDATE 2040
HOUSEHOLDS
(EXISTING)Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area, Highway, Roads: Mintier Harnish, 2022. World Imagery: MaxarCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 01 Sep 2022 - 14:30
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Cypress Avenu
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86 87
110 111 112
133 134 135 136
157 158 159
174 175 176 180 181 182
198 199 200 203 204 205 206
220 221 222 223 224 225 226 227 228
229
230
245 246 247 248 249 250 251 252
253 254 255
268 269 270 271 272 273 274 275 276 277 278 280
296 297 298 299
300
301 302 303 304 305
319 320 321 322 323 324 325 326 327 328
344 345 346 347
348 349 350 351
368 369 370 371 372 373 374
392 393 394 395 396 397 398 399 400
416 417 418 419 420 421 422
441 442 443 444 445 446 447 450
467 468 469 470 473
492 493 494
Legend
Source Zone Retail Jobs
0 - 1 Jobs
2 - 5 Jobs
6 - 9 Jobs
10 - 20 Jobs
21 - 28 Jobs
29 - 61 Jobs
62 - 93 Jobs
94 - 142 Jobs
143 - 232 Jobs
233 - 377 Jobs
City Limits
Annexation Areas
Highway
Roads
FIGURE 3
09/01/2022Date
-Revision No.
11196303Project No.CITY OF UKIAH
GENERAL PLAN UPDATE 2040
RETAIL JOBS
(EXISTING)Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area, Highway, Roads: Mintier Harnish, 2022. World Imagery: Earthstar GeographicsCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 01 Sep 2022 - 14:29
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86 87
110 111 112
133 134 135 136
157 158 159
174 175 176 180 181 182
198 199 200 203 204 205 206
220 221 222 223 224 225 226 227 228
229
230
245 246 247 248 249 250 251 252
253 254 255
268 269 270 271 272 273 274 275 276 277 278 280
296 297 298 299
300
301 302 303 304 305
319 320 321 322 323 324 325 326 327 328
344 345 346 347
348 349 350 351
368 369 370 371 372 373 374
392 393 394 395 396 397 398 399 400
416 417 418 419 420 421 422
441 442 443 444 445 446 447 450
467 468 469 470 473
492 493 494
Legend
Source Zone Non-Retail
Jobs
0 - 4 Jobs
5 - 18 Jobs
19 - 33 Jobs
34 - 45 Jobs
46 - 56 Jobs
57 - 86 Jobs
87 - 167 Jobs
168 - 291 Jobs
292 - 559 Jobs
560 - 978 Jobs
Annexation Areas
City Limits
Highway
Roads
FIGURE 4
09/01/2022Date
-Revision No.
11196303Project No.CITY OF UKIAH
GENERAL PLAN UPDATE 2040
NON-RETAIL JOBS
(EXISTING)Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area, Highway, Roads: Mintier Harnish, 2022. World Imagery: MaxarCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 01 Sep 2022 - 14:28
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S
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86 87
110 111 112
133 134 135 136
157 158 159
174 175 176 180 181 182
198 199 200 203 204 205 206
220 221 222 223 224 225 226 227 228
229
230
245 246 247 248 249 250 251 252
253 254 255
268 269 270 271 272 273 274 275 276 277 278 280
296 297 298 299
300
301 302 303 304 305
319 320 321 322 323 324 325 326 327 328
344 345 346 347
348 349 350 351
368 369 370 371 372 373 374
392 393 394 395 396 397 398 399 400
416 417 418 419 420 421 422
441 442 443 444 445 446 447 450
467 468 469 470 473
492 493 494
Legend
Source Zone Total Trips
0 - 31 trips
32 - 135 trips
136 - 331 trips
332 - 468 trips
469 - 740 trips
741 - 1,308 trips
1,309 - 2,198 trips
2,199 - 4,251 trips
4,252 - 6,658 trips
6,659 - 9,735 trips
Annexation Areas
City Limits
Highway
Roads
FIGURE 5
09/12/2022Date
-Revision No.
11196303Project No.CITY OF UKIAH
GENERAL PLAN UPDATE 2040
TOTAL TRIPS
(EXISTING)Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area, Highway, Roads: Mintier Harnish, 2022. World Imagery: MaxarCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 13 Sep 2022 - 11:20
427 428
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Page 65 of 113
86 87
110 111
112
133 134 135 136
157 158 159
174 175 176
180
181 182
198 199 200
203 204
205
206
220 221 222 223 224
225 226 227 228
229
230
245 246 247
248
249
250
251
252
253 254 255
268 269 270
271 272
273
274 275
276
277 278
280
296 297 298 299 300 301
302
303
304
305
319 320
321
322 323
324 325
326
327
328
344 345
346
347
348 349
350 351
368
369
370 371
372
373
374
392 393
394 395
396
397 398 399
400
416 417
418 419
420
421 422
441 442 443
444
445 446 447
450
467 468 469 470
473
492 493
494
Legend
Jobs-Housing
Diversity
-1 - -0.90
-0.89 - -0.80
-0.79 - -0.70
-0.69 - -0.60
-0.59 - -0.50
-0.49 - -0.40
-0.39 - -0.30
-0.29 - -0.20
-0.19 - -0.10
-0.09 - 0
0 - 0.09
0.10 - 0.19
0.20 - 0.29
0.30 - 0.39
0.40 - 0.49
0.50 - 0.59
0.60 - 0.69
0.70 - 0.79
0.80 - 0.89
0.90 - 1
Null
Total Trips
Trips
0
3,245
6,490
9,735
Annexation
Areas
City Limits
Highway
Roads
FIGURE 6
09/12/2022Date
-Revision No.
11196303Project No.
JOBS/HOUSING DIVERSITY &
TOTAL TRIPS BY HEX ZONE
(EXISTING)
GENERAL PLAN UPDATE 2040
CITY OF UKIAHoMap Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area: Mintier Harnish, 2022. World Imagery: Earthstar GeographicsCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 13 Sep 2022 - 14:07
427
428
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473
474
475
476
477
501
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Page 66 of 113
86 87
110 111
112
133 134 135 136
157 158 159
174 175 176
180
181 182
198 199 200
203 204
205
206
220 221 222 223 224
225 226 227 228
229
230
245 246 247
248
249
250
251
252
253
254 255
268 269 270
271 272
273
274 275
276
277 278
280
296 297 298 299 300 301
302
303
304
305
319 320
321
322 323
324 325
326
327
328
344
345
346 347
348 349
350 351
368
369
370 371
372
373
374
392 393
394 395
396
397 398 399
400
416 417
418
419
420
421 422
441 442 443
444
445 446 447
450
467 468 469 470
473
492 493
494
Legend
Retail-Housing Diversity
-1 - -0.90
-0.89 - -0.80
-0.79 - -0.70
-0.69 - -0.60
-0.59 - -0.50
-0.49 - -0.40
-0.39 - -0.30
-0.29 - -0.20
-0.19 - -0.10
-0.09 - 0
0 - 0.09
0.10 - 0.19
0.20 - 0.29
0.30 - 0.39
0.40 - 0.49
0.50 - 0.59
0.60 - 0.69
0.70 - 0.79
0.80 - 0.89
0.90 - 1
Null
Total Trips
Trips
0
3,245
6,490
9,735
Annexation Areas
City Limits
Highway
Roads
FIGURE 7
09/12/2022Date
-Revision No.
11196303Project No.
RETAIL/HOUSING DIVERSITY &
TOTAL TRIPS BY HEX ZONE
(EXISTING)
GENERAL PLAN UPDATE 2040
CITY OF UKIAHoMap Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area: Mintier Harnish, 2022. World Imagery: MaxarCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 13 Sep 2022 - 14:13
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133 134 135 136
157 158
159
174 175 176
180
181
182
198 199 200
203 204
205 206
220 221 222 223
224 225 226
227 228 229 230
245 246 247
248
249
250 251
252 253
254 255
268 269 270 271
272
273
274 275
276
277
278
280
296 297 298 299 300 301 302 303 304
305
319 320
321
322
323
324 325
326 327
328
344 345 346
347
348
349
350
351
368 369
370 371
372
373
374
392 393
394
395
396
397 398
399 400
416 417
418 419 420
421
422
441 442 443 444 445 446
447 450
467 468 469
470 473
492 493
494
Legend
Jobmix Diversity
-1 - -0.9
-0.89 - -0.80
-0.79 - -0.70
-0.69 - -0.60
-0.59 - -0.50
-0.49 - -0.40
-0.39 - -0.30
-0.29 - -0.20
-0.19 - -0.10
-0.09 - 0
0 - 0.09
0.10 - 0.19
0.20 - 0.29
0.30 - 0.39
0.40 - 0.49
0.50 - 0.59
0.60 - 0.69
0.70 - 0.79
0.80 - 0.89
0.90 - 1
Null
Total Employment
Jobs
0
1,340
2,680
4,020
Annexation
Areas
City Limits
Highway
Roads
FIGURE 8
09/12/2022Date
-Revision No.
11196303Project No.
JOBMIX DIVERSITY &
TOTAL EMPLOYMENT
BY HEX ZONE (EXISTING)
GENERAL PLAN UPDATE 2040
CITY OF UKIAHoMap Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area: Mintier Harnish, 2022. World Imagery: Earthstar GeographicsCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 13 Sep 2022 - 14:09
427
428
450
451 452 453
473
474 475
476 477
501
Annexation Area to the Northeast
Page 68 of 113
86 87
110
111
112
133 134 135
136
157
158
159
174 175 176 180 181 182
198 199 200 203 204 205
206
220 221 222
223
224 225 226
227
228
229
230
245 246 247 248 249 250
251
252
253
254 255
268 269 270 271 272 273
274 275
276
277 278
280
296 297 298
299
300 301
302 303
304 305
319 320
321 322 323
324
325
326
327 328
344 345
346 347 348
349
350
351
368
369 370 371
372
373 374
392
393 394
395
396
397 398 399 400
416
417 418
419
420 421 422
441 442 443 444 445
446
447
450
467
468
469 470
473
492
493
494
Legend
Total Diversity
0 - .1
.11 - .2
.21 - 30
.31 - .4
0.41 - 0.5
0.51 - 0.6
0.61 - 0.7
0.71 - 0.8
0.81 - 0.9
0.91 - 1
Total Trips
Trips
0
3,245
6,490
9,735
Annexation Areas
City Limits
Highway
Roads
FIGURE 9
09/12/2022Date
-Revision No.
11196303Project No.
TOTAL DIVERSITY & TOTAL
TRIPS BY HEX ZONE
(EXISTING)
GENERAL PLAN UPDATE 2040
CITY OF UKIAHoMap Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area: Mintier Harnish, 2022. World Imagery: Earthstar GeographicsCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 13 Sep 2022 - 14:28
427
428
450 451 452 453
473 474 475
476
477
501
Annexation Area to the Northeast
Page 69 of 113
11196303 16
Figure 10: Jobs/Housing Diversity for Hypothetical Project
Figure 11: Retail/Housing Diversity for Hypothetical Project
Existing
+500 +2,000
+2,000
+500
Existing
Perfect Mix
Perfect Mix
Page 70 of 113
11196303 17
Figure 12 : Jobs/Retail Diversity for Hypothetical Project
+2,000
+500
Existing
Perfect Mix
Page 71 of 113
Ukiah SB-743 Approach
l GHD[Footer text]1
September 2022
Page 72 of 113
– Background on SB-743
– Proposed Approach
– Thresholds and Screening
– Questions & Answers
Topics Covered
l GHD2
Page 73 of 113
Background
on SB-743
Page 74 of 113
Why Was SB-743 Passed?
l GHD4
– California faces related, simultaneous crises in
housing and climate change.
– Transportation accounts for about half of
California’s carbon footprint. We can’t meet our
GHG reduction goals unless something is done
about
– Incremental measures to reduce GHG are not
working. Legislators felt that something more
drastic is needed
Page 75 of 113
– Correct an unintended consequence of CEQA,
which was to make infill development difficult
relative to greenfield development*
– Align CEQA traffic analysis with greenhouse gas
reduction goals
– Simplify approval of bicycle, pedestrian, transit,
and transit-supportive projects
– Eliminate the need for lengthy, expensive traffic
studies
The Goals of SB-743
l GHD5
* A recent study found that environmentally-friendly projects are the most common targets for
CEQA lawsuits. 98%of the proposed homes targeted by CEQA lawsuits were infill housing,
mostly multi-family
Page 76 of 113
– SB-743 overturned decades of practice regarding how traffic impacts are analyzed. It
specifically prohibits the use of level-of-service to determine traffic impacts under CEQA
The Challenges of SB-743
l GHD6
– Although the law went into effect state-wide in July 2020,
the replacement methodologies are only partly fleshed out
and many uncertainties remain.
– The guidelines are confusing and certain to be interpreted
differently by different people. This is a ripe environment for
lawsuits
– There is not yet any established body of case law to show
what analytical approaches courts will accept, or what
mitigations will suffice. Just because an agency thinks that
an approach is acceptable does not mean that courts will
agree, and it is the courts’ opinions that count
Page 77 of 113
– The authority to set local infrastructure standards, including
roadway LOS, are based on local jurisdictions’ police powers.
This authority is independent of CEQA; CEQA could be revised
or even repealed in its entirety and a jurisdiction’s authority to
maintain LOS standards would be unimpaired
– Moreover, use of LOS is still legally required by other California
laws, and is commonly used in Federal programs
– Besides, it is needed as an input for design work, air quality
analysis, etc.
So what Happens to LOS?
l GHD7
It’s not going away:
– So few, if any, jurisdictions have stopped using LOS. They simply shifted it from a CEQA
requirement to a General Plan requirement. This is what happened previously when
parking impacts were removed from CEQA
Page 78 of 113
Proposed
Approach
Page 79 of 113
SB-743 Requirements
l GHD9
• SB-743 leaves the choice of metrics and methodologies up to the lead agency
• The intent for SB-743 is that, “Those criteria shall promote the reduction of
greenhouse gas emissions, the development of multimodal transportation
networks, and a diversity of land uses.” (§ 21099(b)(1))
• The “and” means that all 3 goals must be addressed. Our proposed approach
does just that:
o Reduces GHG emissions by substituting short commutes for long ones
o Promotes multimodal transportation networks by putting jobs within biking and
walking range of residential neighborhoods, and by prioritizing development of
non-auto paths
o It promotes a diversity of land uses by reducing jobs/housing imbalances
Although this legislation is directed towards climate change and affordability concerns,
it could just as easily have been pursued for quality-of-life reasons. People like living
walkable communities with shops and services conveniently nearby
Page 80 of 113
Overview of Approach
l GHD10
– Make the argument that Ukiah is the smart growthiest place in Mendocino. The larger the
share of the county’s growth that is channeled to Ukiah the better, for a host of reasons
mentioned in CARB’s Climate Change Scoping Plan (farm and forest preservation, use of
non-auto modes, etc.)
– Create a scoring system that would allow GP alternatives to be evaluated based on how
well they achieve the three goals set forth in §21099(b)(1):
• Reducing GHG emissions
• Promoting multi-modal transportation networks
• Promoting a diversity of land uses
Page 81 of 113
– Ukiah’s current job/housing balance is skewed
towards jobs, yet only about 1/4th of the jobs are
held by local residents. There are large volumes
of both imported and exported workers
– A possible criteria would be to classify land uses
into residential, retail, and other non-residential.
The goal would be to bring these 3 classes into
local balance, with the region-wide average ratio
being taken as the ideal mix
– This could be done as a GIS buffering exercise.
The idea is that a local balance is needed to
make walking and biking viable options
Diversity of Land Uses
l GHD11
73% of Ukiah
employees live
outside the City
61% of Ukiah’s
working residents
work outside the City
0.00
0.10
0.20
0.30
0.40
0.50
0.60
0.70
0.80
Jobs per Resident
County Average
State Average
Page 82 of 113
Diversity of Land Uses - Methodology
l GHD12
– Divide the study area into hexagons
– Find the number of households, retail jobs, and
non-retail jobs for each hexagon using parcel
data
– Compute the jobs/housing, jobmix, and
retail/housing diversity scores for each hex,
including its immediate neighbors
– Weight the 3 diversity scores by the % of trips
they represent, then combine into a single score
for each hexagon
– Compare the aggregate scores for different
alternatives
Page 83 of 113
Split the Study Area into Hexagons
l GHD13
Households Non-Retail JobsRetail Jobs
Page 84 of 113
Interactions between Land Uses
l GHD14
Non-Home-Based
Residential
Retail JobsNon-Retail Jobs
Home-Based Work: 20%
Home-Based Other: 48%
Non-Home-Based: 32%
Page 85 of 113
Diversity of Land Uses - Equations
l GHD15
Jobs/Housing Diversity =1-[ABS(b*HHs-EMP)/(b*HHs + EMP)]
Jobmix Diversity = 1-[ABS(c*REMP-NEMP)/(c*REMP + NEMP)]
Retail/Housing Diversity = 1-[ABS(b*HHs-REMP)/(b*HHs + REMP)]
Where:
HH = Number of households
REMP = Number of Retail and Service Jobs
NEMP = Number of Non-Retail Jobs
EMP = Total number of jobs (i.e. REMP + NEMP)
b = total regional employment / total regional households
c = total regional non-retail jobs / total regional retail jobs
d = total regional retail/service employment / total regional households
Interactions between housing and jobs
Interactions between retail and non-retail jobs
Interactions
between housing
and retail/services
Scores range from -1 to 1.
The lower the score, the
better (the less deviation
from the ideal mix). Ideal
score is zero.
Page 86 of 113
Combined Diversity Score – Existing Conditions
l GHD16
Area with existing
land use
imbalances
Page 87 of 113
Hypothetical Proposed Project
l GHD17
Developer proposes to build a residential project in a hexagon that, with its neighboring six
hexagons, currently has 500 dwelling units, 500 retail jobs, and 500 non-retail jobs. The
developer would like to build 2,000 additional dwelling units, but their EIR will include a
reduced-impact alternative with only 500 additional dwelling units.
City staff would note the diversity indices for existing conditions, then add 2,000
households and note the results. They would repeat the procedure for 500 households.
When they tabulate the results, they would get a table like this:
Page 88 of 113
Identifying the Sweet Spot
l GHD18
Jobs/Housing Diversity Retail/Housing Diversity
Page 89 of 113
Identifying the Sweet Spot
l GHD19
Combined Diversity Score
“Goldilocks”
combination;
900 new DUs
Page 90 of 113
Advantages:
– Focuses on the root cause of VMT; land use imbalances
– Plays to Ukiah’s relative strengths (compact, walkable, etc.)
– Provides nuanced, informative results
– Open architecture. Easy to modify if desired (more land use types, for example)
– Very user-friendly. No need to for expensive modeling software or training. Can be done
by staff using spreadsheet software they already have
Advantages of this Methodology
l GHD20
Disadvantages:
– Uses a legally untested approach (though VMT has not been tested, either)
– Not suitable for large study areas with major transit infrastructure
Page 91 of 113
Thresholds &
Screening
Page 92 of 113
– Lead agencies are not required to adopt thresholds, but they must base their conclusions on
something supported by substantial evidence; failure to do so leaves an EIR vulnerable to
challenge
– It is best practice to adopt general thresholds through an ordinance because:
• It provides clear guidance to staff, developers, and the public
• It provides a level playing field; all projects are treated equally
• The analysis of substantial evidence need only be done once
• The process is open, transparent, and takes place at the City Council level
– Using ad hoc thresholds leaves EIRs open to manipulation and pressure, and adds to the
cost and uncertainty of EIRs
Discussion of Thresholds
l GHD22
Page 93 of 113
Thresholds have 3 components, namely:
1) A unit of measurement
2) A target amount of reduction
3) A baseline that the reduction is measured from
Discussion of Thresholds
l GHD23
Page 94 of 113
• Mendocino COG commissioned a study of SB-743 issues in 2020
• The study did not appear to reach a specific conclusion regarding
numerical thresholds
• It suggested using VMT per service population (combined housing and
employment) as a metric. That would be problematic for Ukiah.
MCOG Study
l GHD24
• Because work trips tend to be longer than other trip types, using "service
population" may produce a nonsensical result for employment centers.
Their VMT/service population may be above average even if each
individual component (VMT/job and VMT/resident) is below the regional
average
11% below average
5% above average
20% below average
Number VMT/Unit Number VMT/Unit
Employees 10,000 18.0 20,000 16.0
Residents 20,000 10.0 10,000 8.0
Service Population 30,000 12.7 30,000 13.3
City 1
Bedroom Community
City 2
Employment CenterPopulation
Measured
Page 95 of 113
How Much of a Reduction is Enough?
l GHD25
• CARB concluded that an average 15% reduction is needed to achieve the State’s GHG
reduction goals (see California’s 2017 Climate Change Scoping Plan)
• However, this state-wide average may not be appropriate for all jurisdictions, and CARB has
set higher targets in some MPO areas and lower targets in others
• Ukiah is not in a MPO area and is not bound by any of these targets. It is most similar to
Shasta RTA, which has a 4% target reduction
0%
2%
4%
6%
8%
10%
12%
14%
16%
18%
20%
Pe
r
c
e
n
t
R
e
d
u
c
t
i
o
n
i
n
V
M
T
CARB 2035 Reduction Goals
Page 96 of 113
– SB-743 is somewhat unusual in that a City has some flexibility to select thresholds that suit
its policy goals:
• If located in a large metropolitan area, it can choose to use a threshold based on averages
for the MPO region as a whole. This will likely result that residential development in outer
suburban cities will have significant VMT impacts because it is compared to the urban core
• It can use a threshold based on county averages, which will result in developments in
existing towns having less-than-significant impacts compared to developments in rural
areas
• It can use the city average VMT, meaning that developments in the center will be less-
than-significant and the developments on the periphery will likely have significant impacts
– Threshold(s) should be done by ordinance separate from the General Plan, otherwise you
would need a General Plan amendment each time you want to change it
SB-743 Thresholds
l GHD26
Page 97 of 113
A land development project would be deemed to have a significant impact if:
The Plus Project condition results in a combined diversity score greater than 0.20, and the
combined diversity score improves less than 4%.
What it means:
–This allows for some densification of balanced areas, If you have areas that are already
pretty well balanced then you can add more to them, so long as you don’t tip them out of
balance
–If you are building in an area that is currently unbalanced, then you are required to push it (at
least a little) in the direction of being more balanced.
Proposed Framework for SB-743 Thresholds
l GHD27
Page 98 of 113
Effect of the SB-743 Threshold
l GHD
28
Households Retail Jobs
Fringe Infill
Development Development
Old System Easy Hard
New System Hard Easy
SB-743 flips the script. It used to be
easy to build on the urban fringe but
hard to build infill. The new system
makes it easier to build infill and
harder to build on the fringe.
Page 99 of 113
The intent is to not over-burden small projects with negligible impacts with a need for
costly analysis
CEQA Guidelines provide for a Class 1 categorical exemption for an expansion of an
existing use of up to 10,000 sq.ft. based (§15301(e)(2)). The 10,000 sq.ft. figure also
applies for new non-residential projects in urban areas (Class 3 exemption, §15303(c)).
The figure is 2,500 sq.ft. in rural areas.
OPR interpreted this to be 110 trips/day, based on Single Tenant Office Building (ITE Code
715) as a “typical” use. It is unclear what the legal basis would be for departing from direct
use of the 10,000 sq.ft.
Other agencies extended this logic of analogies to previously-exempt projects. LADOT
uses 250 trips and San Diego 300 trips. These are not yet tested in court
The most defensible approach would be to use the thresholds exactly as they are written
in the CEQA Guidelines
Screening out for Small Project Size
l GHD29
Page 100 of 113
Thresholds for Transportation Projects
l GHD30
•“Those criteria shall promote the reduction of greenhouse gas emissions, the
development of multimodal transportation networks, and a diversity of land uses.”
• We recommend setting a threshold that explicitly focuses on balancing transportation
modes within the city. An example would be:
“A project’s impacts shall be deemed significant if it results in a percentage increase
in road capacity higher than the percentage increase in bicycle or multi-use capacity.”
• Note that this threshold would make all active transportation projects presumptively
less-than-significant.
• It would not preclude the City from undertaking road expansion projects, but it would
mean that such projects would need to include expansion of the bicycle facility system
as well.
• As written, it would require a 1:1 expansion of the two systems, but it could easily be
tweaked to require a 2:1 or 3:1 expansion of bike facilities to help that system catch up
with the facilities offered to cars.
Page 101 of 113
Questions &
Answers
Page 102 of 113
Page 1 of 2
Agenda Item No: 13.b.
MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1987
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution(s) Approving Successor Memoranda of Understanding Between the City of
Ukiah and Employee Bargaining Units, and Authorizing the City Manager to Execute.
DEPARTMENT: Human Resources /
Risk Management PREPARED BY: Sheri Mannion, H.R. Director/Risk Manager
PRESENTER:
Sheri Mannion, Human Resources/Risk
Management Director and Sage Sangiacomo,
City Manager
ATTACHMENTS:
1. Resolution and MOU for Management Unit - presented at meeting - posted 10/6/22
Summary: Council will consider adopting a Resolution(s) for a successor Memoranda of Understanding
(MOU) between the City of Ukiah and employee bargaining units, and authorizing the City Manager to execute
on behalf of the City.
Background: The Myers-Milias Brown Act (MMBA) is the law in California that establishes mandatory rights
and duties by which all local agencies must abide with regard to labor relations. Within the requirements of
MMBA, the City's negotiator, the City Manager, receives authority from the City Council on matters within the
scope of representation, and then proceeds to meet and confer with bargaining units.
Additionally, as part of the overall routine maintenance of the classification and compensation schedules for
the City of Ukiah, the Human Resources Department is responsible for evaluating classifications and benefits,
developing new classifications (including appropriate salary levels), examining salary grade adjustments, and
making recommendations for additions, modifications, and corrections.
Recognizing the importance of remaining competitive in the labor market and the continued efforts and
support from all City team members during the pandemic, the City Council authorized the City Manager to
begin negotiations with bargaining units prior to the expiration dates of the current Memoranda of
Understanding (MOU).
Discussion: The City Manager, Human Resources Director, and representatives from employee bargaining
units have been meeting regularly over the past couple of months to negotiate successor labor agreements
which are set to expire on September 18, 2022. Agreements with the Ukiah Professional Firefighter
Association, International Brotherhood of Electrical Workers, and Operating Engineers Local 3 (Administrative
and Maintenance Unit and Water Utilities and Mechanics Unit) have already been adopted and implemented.
A few remaining agreements (Management Unit, Department Heads, and Ukiah Police Officers Association)
are nearing completion and will be considered by the Council. City Staff will bring ratified tentative agreements
from other units forward for consideration as they become available.
A special closed session item has been agendized at the beginning of the Council meeting for additional
discussion before adopting the Resolution(s). Resolution(s) and agreements are under development and will
be distributed the night of the meeting following the closed session.
Page 103 of 113
Page 2 of 2
Recommended Action: Adopt a Resolution(s) approving successor Memoranda of Understanding between
the City of Ukiah and employee bargaining units, and authorize the City Manager to execute on behalf of the
City.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: Budgeted FY 2022/2023
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Dan Buffalo, Finance Director; Sage Sangiacomo, City Manager
Page 104 of 113
RESOLUTION NO. 2022-65
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING MEMORANDA
OF UNDERSTANDING BETWEEN THE CITY OF UKIAH AND MANAGEMENT UNIT
WHEREAS, the City of Ukiah Employee/Employer Relations Officer and Human Resources
Director meet and confer in good faith with the bargaining units on matters including wages, hours,
and the terms and conditions of employment for represented employees; and
WHEREAS, the terms and conditions contained herein have been negotiated by the City of Ukiah
and Management Unit and such terms and conditions have been agreed upon by both parties; and
WHEREAS, this Memoranda of Understanding includes all terms and conditions of employment
with respect to wages, hours, and working conditions applicable to the Management Unit for the
period of July 10, 2022 through September 18, 2025;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby approves
and authorizes the City Manager to execute this Memoranda of Understanding on behalf of the
City.
PASSED AND ADOPTED this 21st day of September 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Jim O. Brown, Mayor
ATTEST:
________________________________
Kristine Lawler, City Clerk
Page 105 of 113
COU 2223‐XXX
Page 1 of 3
MEMORANDUM OF UNDERSTANDING
Between
The City of Ukiah
And
Management Unit
This Memorandum of Understanding (“MOU”) is entered into by and between the City of Ukiah
(“City”) and the Management Unit (“Unit”) (collectively referred to as “Parties”). Having met
and conferred in accordance with Government Code section 3500, et. seq., the City and the Unit
agrees to amend, add to, and clarify the Parties’ current MOU as follows:
1. TERM
The term of this MOU shall be from July 10, 2022 through September 18, 2025.
2. SALARY
Year 1: Effective retro to the first full pay period in July 2022, unit members will receive
salary adjustments per the attached Salary Schedule, effective July 10, 2022.
Year 2: Effective the first full pay period following September 19, 2023, all unit members
shall receive a 3% increase to base salary.
Year 3: Effective the first full pay period following September 19, 2024, all classifications
will receive a 3% salary increase to base salary, unless the local economic benchmark –
consisting of total revenue collected for property tax, sales tax and transient occupancy tax
– falls below the combined total for the past audited Fiscal Year of 2022/2023. Should the
audited revenues fall below the benchmark, the increase will revert to the CPI calculation
of the average of U.S. City and SF-Oakland-Hayward figures for April, to a maximum of
2%. In no case shall this result in a decrease in compensation.
3. BILINGUAL PAY
The City will pay compensation to employees who are routinely and consistently assigned
to positions requiring communication skills in Spanish and American Sign Language
(ASL) as follows:
Employees who are designated by the City as fluent in Spanish (includes ability to read
and write) or ASL (includes ability to interpret complex conversations) shall receive an
additional 5% of their base monthly salary as compensation for the additional
responsibilities. Employees who are not fluent, but have been designated by the City as
possessing the skill to converse in Spanish or ASL well enough to communicate during a
basic call for service shall receive an additional 3% of base monthly salary as compensation
for the additional responsibilities. The 5% pay and 3% pay shall not be combined and 5%
is the maximum premium allowed for any combination of the recognized communication
skills.
Page 106 of 113
COU 2223‐XXX
Page 2 of 3
The City may use a variety of techniques to test an employee’s proficiency in either
language, and may require an employee to re-test on occasion.
The Parties agree that this premium is special compensation per Title 2 of the California
Code of Regulations, section 571 and 571.1.
4. BOOT ALLOWANCE
The Boot Allowance provision will be updated/added to with the following:
For appropriate classifications, the City will pay up to $300 boot allowance per fiscal year,
to be reimbursed as needed upon submission of receipt, in addition to the currently City-
provided rain gear and other personal protective equipment necessary for the job
performance.
5. EXCESS HOUR WORKED
The following language will be added to the Excess Hours Worked provision:
Should extenuating circumstances prevent a unit member from utilizing excess hours by
June 30th, unit members may request those hours be extended into the following fiscal year,
subject to City Manager and Human Resourced Director approval.
6. CONTINUATION
The City and the Unit agree that all conditions of employment established by City policy,
including all conditions affecting wages, hours, and working conditions that are not
specifically addressed in this MOU, shall continue in effect and shall not be affected by the
terms of this MOU.
The value or availability of the benefits provided in the MOU as originally worded or as
amended from time to time may depend on their tax treatment by the state or federal
government or the decisions of other government agencies or departments, such as, but not
limited to, the Public Employees Retirement System. The City will endeavor to obtain the
most favorable treatment legally possible from these other governmental entities.
However, the City makes no representation concerning the value of such benefits to Unit
members or how they will be taxed or otherwise treated by other agencies or departments.
The City's obligations under this MOU are limited to the direct cost of providing the salary
and benefits as described in the MOU. The City shall have no additional financial
obligation, even if the tax or other treatment of such salary or benefits by other agencies or
departments reduces or eliminates their value to the employee.
Page 107 of 113
COU 2223‐XXX
Page 3 of 3
This Memorandum of Understanding is ratified and adopted pursuant to the recommendations of
the following representatives this 21st day of September 2022.
CITY OF UKIAH ADMINISTRATIVE AND MAINTENANCE UNIT
______________________________ _____________________________________
Sage Sangiacomo, City Manager Jason Benson, Senior Civil Engineer
_____________________________________
Traci Boyl, Senior Management Analyst
_____________________________________
Sarah Brown, Financial Services Manager
Page 108 of 113
Page 1 of 1
Agenda Item No: 13.c.
MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1989
AGENDA SUMMARY REPORT
SUBJECT: Receive and File Fourth Quarter Financial Report (Preliminary Unaudited Year-End Results).
DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director
PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:
None
Summary: The City Council will receive a presentation on the Fourth Quarter (June 30) Financial Report for
the City of Ukiah.
Background: The report provides readers with a preliminary summary of the City's financial position and
activities through the fiscal year period ending June 30, 2022. This report is unaudited.
Discussion: The following link will direct readers to the report on the City's OpenGov platform, which is a
dynamic and navigable presentation allowing readers to drill down into data to explore more detail than the
former report offered.
https://stories.opengov.com/ukiahca/published/s8oTq9tSF
The report is meant to be viewed through the OpenGov platform via a web browser, preferably Google
Chrome.
Recommended Action: Receive and file report.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 109 of 113
Page 1 of 1
Agenda Item No: 13.d.
MEETING DATE/TIME: 9/21/2022
ITEM NO: 2022-1980
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Brown and Various Councilmembers
ATTACHMENTS:
1. 2022 City Council Special Assignments
Summary: City Council members will provide reports and updates on their committee and ad hoc
assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These
assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and
ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending
business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the
agenda to provide the City Council members an expanded opportunity to report on assignments and modify
assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc
assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 110 of 113
2022 CITY COUNCIL SPECIAL ASSIGNMENTS
COUNTY/REGIONAL
OnGoing One + Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Disaster Council
Shall meet a minimum
of once a year at a
time and place
designated upon call of
the chair
Place designated upon call of the
chair or, if she/he is unavailable or
unable to call such meeting, the first
vice chair and then the City Manager
or her/his designee.
Office of Emergency Management
300 Seminary Ave.
Ukiah, CA 95482
467-5765 - Tami Bartolomei
Develop any necessary emergency and mutual aid
plans, agreements, ordinances, resolutions, rules, and
regulations.
Orozco
Duenas- Alternate
Tami Bartolomei, Office of Emergency
Management Coordinator; 467-5765
tbartolomei@cityofukiah.com
Greater Ukiah Business & Tourism
Alliance
3rd Tuesday of month,
11:30 a.m.
200 S School St.
Ukiah, CA 95482
200 S School St.
Ukiah, CA 95482
Promotes tourism and works to strengthen and promote
the historic downtown and businesses within the greater
Ukiah area
Duenas
Rodin - Alternate
Shannon Riley,Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation,
infrastructure and project County wide
Brown
Rodin- Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of
month, 6:00 p.m.
Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current
water rights: Potter Valley project - Eel River Diversion
Orozco
Brown- Alternate
Sean White,Director of Water Resources;
463-5712 swhite@cityofukiah.com
Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.
Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Brown
Duenas- Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.
Alternating locations - Ukiah
Conference Center or Fort Bragg, or
Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Duenas Orozco -
Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
North Coast Opportunities (NCO)4th Wednesday of
month, 2 p.m.
Alternating locations - Ukiah and
Lakeport
Ross Walker, Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to become
self reliant Burgess
Jake Burgess, Community Services Supervisor;
463-6201
jburgess@cityofukiah.com
North Coast Rail Authority (NCRA)2nd Wednesday of
month, 10:30 a.m.Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure
meeting the freight and passenger needs of the region
Shannon Riley, Deputy
City Manager Shannon Riley,Deputy City Manager;
467-5793 sriley@cityofukiah.com
Russian River Watershed Association
(RRWA)
4th Thursday of month,
9:00 a.m. (only 5 times
a year)
Windsor Town Hall
Russian River Watershed Association
Attn: Daria Isupov
425 South Main St., Sebastopol, CA
95472
508-3670
Consider issues related to Russian river - plans projects
and funding requests
Rodin
Brown- Alternate
Tim Eriksen, Public Works Director/City
Engineer;463-6280 teriksen@cityofukiah.com
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of
month, 1:30 p.m.
Board of Supervisors Chambers; 501
Low Gap Road
Ukiah, CA
County Executive Office
Nicole French
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency in
the Ukiah Valley basin
Crane
Duenas- Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
COUNTY/REGIONAL
One + Staff Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of
month, 2:00 p.m.
Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and
business loan program
Riley
(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Sun House Guild ex officio 2nd Tuesday of month,
4:30 p.m.
Sun House
431 S. Main St.
Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Orozco Neil
Davis- Alternate
David Burton, Museum Director; 467-2836
dburton@cityofukiah.com
Continued -
COUNTY/REGIONAL
One + Staff Alternate
MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of
month, 7:45 a.m.776 S. State Street Conference Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol
prevention, healthy alternatives and empowering youth
to make healthy choices
Cedric Crook, Patrol
Lieutenant
Cedric Crook, Patrol Lieutenant Nob; 463-6771;
ccrook@cityofukiah.com
Northern California Power Agency
(NCPA) - Commission
4th Thursday of month,
9:00 a.m. (see NCPA
calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and
operating power generation, providing scheduling and
related energy services and providing regulatory and
legislative support.
Crane - Commissioner
Sauers - Alternate and
Commissioner in absence of
Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of
month, 10:00 AM Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and
expenditures of the LEC 300 MW generating project.
Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463‐6286, csauers@cityofukiah.com
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m.
35 Iron Point Circle Suite 225 Folsom,
CA
35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; info@tanc.us
Provide electric transmission to its Member utilities
through transmission line ownership or contract
arrangements.
Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
1 9/8/2022
ATTACHMENT 1
Page 111 of 113
2022 CITY COUNCIL SPECIAL ASSIGNMENTS
LOCAL/COUNTY/REGIONAL/LIASONS
OnGoing One or Two Council and/or
Staff
MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend
division meetings throughout the year to share what they
are doing and advocate for their interests in Sacramento
Rodin
Orozco-Alternate
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
City Selection Committee Called as required by
the Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use
Commission Mayor Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco, Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Library Advisory Board
3rd Wednesdays of
alternate months; 1:00
p.m.
Various Mendocino County Libraries Ukiah County Library
463-4491 Review library policy and activities Supervisor Mulheren Kristine Lawler, City Clerk; 463-6217;
klawler@cityofukiah.com
Ukiah Players Theater Board of Directors 3rd Tuesday of month,
6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of
the Ukiah Players Theater
Greg Owen, Airport
Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor,
Superintendent, and City Manager
Mayor, City Manager and
Police Chief
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
rrfc@pacific.net; 462-5278
Proactively manage the water resources of the upper
Russian River for the benefit of the people and
environment of Mendocino County
White/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m.Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence,
annexation, service areas, and special districts Rodin/Crane
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for
the orderly growth of the airport and the surrounding
area, and safeguard the general welfare of the
inhabitants within the vicinity
Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
gowen@cityofukiah.com
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the
City's 1st District Supervisor
Brown
Crane- Alternate
Sage Sangiacomo, City Manager;
463-6221; ssangiacomo@cityofukiah.com
Mendocino County 2nd District Liaison 1st Wednesdays of
month, 8:00 a.m.
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the
County's 2nd District Supervisor Brown Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
LOCAL/COUNTY/REGIONAL/LIASONS
OnGoing One or Two Council and/or
Staff
MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Fire Executive Committee 2nd Wednesdays of
month, 3:45 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Stephanie Abba
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
sabba@cityofukiah.com
Per the recently adopted agreement between the City of
Ukiah and the Ukiah Valley Fire Protection District Orozco/Brown
Doug Hutchison, Fire Chief; 463-6263;
dhutchison@cityofukiah.com
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Equity and Diversity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and
municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management
Analyst; 467-5720 tboyl@cityofukiah.com
2 9/8/2022
Page 112 of 113
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director;
463-629586 csauers@cityofukiah.com
Trench Cut Policy Development Crane/Brown Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Budget Development Best Practices and
Financial Policy For FY 22/23 Budget Crane/Brown
Dan Buffalo, Director of Finance;
463-6220 dbuffalo@cityofukiah.com
Sheri Mannion, Human Resource Director/Risk
Manager; 463-6272, smannion@cityofukiah.com
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Sage Sangiacomo, City Manager
463-6221 ssangiacomo@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Cindy Sauers, Electric Utility Director;
463-629586 csauers@cityofukiah.com
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
2021 Electric Rate Study Crane/Duenas Cindy Sauers, Electric Utility Director;
463‐6286 csauers@cityofukiah.com
Housing Policy Rodin/Orozco Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of
overall sewer system service delivery policies, operating
policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Brown
Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Sean White, Water Resources Director
463‐5712 swhite@cityofukiah.com
Upper Russian River Water Agency/City
Relations Crane/Brown Sean White, Director of Water Resources;
463‐5712 swhite@cityofukiah.com
Orr Street Bridge Corridor Rodin/Duenas Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Cannabis Ordinance Modifications Duenas/Brown Craig Schlatter, Community Development Director
463‐6219 cschlatter@cityofukiah.com
Special Districts Brown/Crane Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Public Financing Rodin/Orozco Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Corp Yard Crane/Brown Jason Benson, Senior Civil Engineer
463‐6284 jbenson@cityofukiah.com
Police Chief Recruitment Brown/Rodin
Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Great Redwood Trail Rodin/Duenas
Neil Davis, Community Services Director
467‐5764 ndavis@cityofukiah.com
2022 AD HOC COMMITTEES
3 8/18/2022
Page 113 of 113