HomeMy WebLinkAbout2022-10-05 PacketPage 1 of 5
City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below)
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
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October 5, 2022 - 6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
3.a. Proclamation: Encouraging all City Residents to Recognize and Celebrate Indigenous Peoples'
Day in the City of Ukiah.
Recommended Action: Issue a proclamation of the Ukiah City Council encouraging all city
residents to recognize and celebrate Indigenous Peoples' Day in the city of Ukiah.
Attachments:
1. 2022-10-05 Indenous Peoples' Day
3.b. Proclamation: Recognizing National Disability Employment Awareness Month in the City of
Ukiah.
Recommended Action: Issue a proclamation of the Ukiah City Council recognizing October as
National Employment Awareness Month in the city of Ukiah.
Attachments:
1. 2022-10-05 Disability Employment Awareness Month
4. PETITIONS AND COMMUNICATIONS
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5. APPROVAL OF MINUTES
5.a. Approval of the Minutes for the September 21, 2022, Special Meeting.
Recommended Action: Approve the Minutes for the September 21, 2022, Special Meeting.
Attachments:
1. 2022-09-21 Draft Minutes - Special Meeting
5.b. Approval of the Minutes for the September 21, 2022, Regular Meeting.
Recommended Action: Approve the Minutes for the September 21, 2022, Regular Meeting.
Attachments:
1. 2022-09-21 Draft Minutes - Regular Meeting
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time
within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
7.a. Consideration of Approval to Reclassify One Full-Time Building Inspector Position.
Recommended Action: Approve reclassification of a full-time Building Inspector II position into a
full-time Senior Building Inspector position.
Attachments:
1. Senior Building Inspector JOB DESCRIPTION 9-27-22
7.b. Request Council to Accept the Miracle Play Systems Project Proposal for Replacement of the
Todd Grove Park Large Playground, for a Not to Exceed Cost of $226,613.56, and Approve
Corresponding Budget Amendments.
Recommended Action: Accept the Miracle Play Systems Project Proposal for replacement of the
Todd Grove Park Large Playground, for a not to exceed cost of $226,613.56, and approve
corresponding budget amendments.
Attachments:
1. Miracle - Todd-Grove-Park-RFP-Ukiah-MPI_FINAL
2. Park Planet - Todd Grove Park - City of Ukiah RFP
3. Miracle Quote--21_0491_Todd Grove Park_007
4. 21_0491_Todd Grove Park_007_DIMS
7.c. Consider Adoption of Resolution Amending Rates for Legal Services Provided by the City
Attorney to $275 Per Hour.
Recommended Action: Adopt a resolution amending the hourly rate under the contract for legal
services between David J. Rapport and the City of Ukiah, increasing the rate to $275 for the
services provided directly by David J. Rapport and Darcy Vaughn from the Law Offices of
Rapport and Marston.
Attachments:
1. Resolution - Attorney Rates 22
7.d. Consideration of Approval to Add Administrative Analyst to the City Manager Department and
Corresponding Budget Amendment.
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Recommended Action: Approve addition of Administrative Analyst to the City Manager
Department and corresponding budget amendment.
Attachments: None
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
12. UNFINISHED BUSINESS
12.a. Consideration of Approval of a Baseline Methodology and Thresholds for 1) Evaluating Future
Land Use Development and Transportation Projects; and 2) Screening Projects by Size for the
City's 2040 Draft General Plan and to be Responsive to the Requirements of SB 743 Pertaining
to CEQA (Continued from 09-21-22) .
Recommended Action: Approve recommended thresholds and methodology for 1) evaluating
future land use development and transportation projects; and 2) screening projects by size for
the City's 2040 Draft General Plan and to be responsive to the requirements of SB 743 pertaining
to CEQA.
Attachments:
1. Tech Memo - Ukiah SB-743 Methodology-Rev 9.15.22
2. 9-21-22 13a Presentation Given at Meeting
12.b. Discussion and Council Direction for Developing Overhead to Underground Conversion
Projects.
Recommended Action: Receive presentation and provide direction to Staff.
Attachments: None
12.c. Receive Report and Update Regarding FEMA Floodplain Analysis of Gibson and Orr Creeks.
Recommended Action: Receive report.
Attachments:
1. FEMA Presentation
2. GHD Comments FEMA Map Revision Review
13. NEW BUSINESS
13.a. Receive Report on Pending Grant Applications and Authorize City Manager to Sign Related
Agreements and Letter(s) of Commitment.
Recommended Action: Receive report on pending grant applications and authorize City Manager
to sign related grant agreements and letter(s) of commitment; and complete any other documents
necessary for the grants.
Attachments:
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1. Draft City of Ukiah Letter of Commitment- Climate Collaborative
2. RCC_R1_Partnership Agreement DRAFT
13.b. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2022 City Council Special Assignments
13.c. Adoption of Resolution(s) Approving Successor Memoranda of Understanding Between the
City of Ukiah and Employee Bargaining Units, and Authorizing the City Manager to Execute.
Recommended Action: Adopt a Resolution(s) approving successor Memoranda of Understanding
between the City of Ukiah and employee bargaining units, and authorize the City Manager to
execute on behalf of the City.
Attachments: None
14. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
14.a. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d)(2 & 3))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number
of potential cases: 1)
Recommended Action:
Attachments: None
14.b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County
Superior Court Case No. 22CV00048
Recommended Action:
Attachments: None
14.c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
Recommended Action:
Attachments: None
14.d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
Recommended Action:
Attachments: None
14.e. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-190-11
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Dave Hull
Under Negotiation: Price & Terms of Payment
Recommended Action: None
Attachments: None
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Recommended Action:
Attachments: None
14.f. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-260-01, 003-500-14
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Eric Crane and Francine Selim
Under Negotiation: Price & Terms of Payment
Recommended Action: None
Attachments: None
Recommended Action:
Attachments: None
14.g. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Recommended Action:
Attachments: None
14.h. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager
Recommended Action:
Attachments: None
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Kristine Lawler, City Clerk
Dated: 9/30/22
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Agenda Item No: 3.a.
MEETING DATE/TIME: 10/5/2022
ITEM NO: 2022-2029
AGENDA SUMMARY REPORT
SUBJECT: Proclamation: Encouraging all City Residents to Recognize and Celebrate Indigenous Peoples'
Day in the City of Ukiah.
DEPARTMENT: City Manager /
Admin PREPARED BY: Traci Boyl, City Manager's Office Senior Analyst
PRESENTER: Mayor Brown
ATTACHMENTS:
1. 2022-10-05 Indenous Peoples' Day
Summary: The City Council will issue a proclamation encouraging all city residents to recognize and celebrate
Indigenous Peoples' Day in the city of Ukiah.
Background: In the spirit of governmental cooperation and to promote diversity within the community, the City
Council encourages all city residents to recognize and celebrate the contributions made by the Indigenous
Peoples of the Nation, particularly those residing, working, and visiting the city on this proclaimed Indigenous
Peoples' Day by issuing a proclamation (Attachment 1).
Discussion: Council will issue the proclamation in recognition and celebration of Indigenous Peoples' Day in
the city of Ukiah.
Recommended Action: Issue a proclamation of the Ukiah City Council encouraging all city residents to
recognize and celebrate Indigenous Peoples' Day in the city of Ukiah.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Diversity and Equity Committee
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WHEREAS, on October 6, 2021, the City Council of the City of Ukiah declared the second Monday
in October of each year as Indigenous Peoples’ Day in the city of Ukiah; and
WHEREAS, there are twelve federally recognized Indian tribes and Indian reservations in
Mendocino County; and
WHEREAS, many Native Americans live, work, and visit the city of Ukiah; and
WHEREAS, the Native Americans, Alaska Natives, Native Hawaiians, and other Indigenous People
of the United States have all made valuable contributions, with their vibrant and diverse culture, to
the Nation, the State of California, the County of Mendocino and the city; and
WHEREAS, the contributions that Indigenous peoples have made throughout history in public and
military service, business, education, the arts, and countless other fields have enriched and diversified
our Nation; and
WHEREAS, the Indigenous peoples of this Nation have and continue to serve in the United States
Armed Forces with distinction and honor – at one of the highest rates of any other group – defending
the cause of liberty and freedom in the world; and
WHEREAS, the Indigenous Tribes of Mendocino County are sovereign governments that govern
themselves on their respective reservations under their tribal laws; and
WHEREAS, the City desires to work cooperatively with the Tribal governments of Mendocino
County to ensure that essential government services are provided for all persons who live, work, and
visit the city of Ukiah.
NOW, THEREFORE BE IT RESOLVED, in this spirit of governmental cooperation and to
promote diversity within the community, the City Council encourages all city residents to recognize
and celebrate the contributions made by the Indigenous Peoples of the Nation, particularly those
residing, working, and visiting the city on this proclaimed Indigenous Peoples’ Day.
Signed and sealed, this 5th day of October in the year
Two Thousand and Twenty-Two.
_______________________________
Jim O. Brown
City Council, Mayor
C I T Y O F U K I A H
ENCOURAGING ALL CITY RESIDENTS TO RECOGNIZE
AND CELEBRATE INDIGENOUS PEOPLES’ DAY IN THE
CITY OF UKIAH
ATTACHMENT 1
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Agenda Item No: 3.b.
MEETING DATE/TIME: 10/5/2022
ITEM NO: 2022-2030
AGENDA SUMMARY REPORT
SUBJECT: Proclamation: Recognizing National Disability Employment Awareness Month in the City of Ukiah.
DEPARTMENT: City Manager /
Admin PREPARED BY: Traci Boyl, City Manager's Office Senior Analyst
PRESENTER: Mayor Brown
ATTACHMENTS:
1. 2022-10-05 Disability Employment Awareness Month
Summary: The City Council will issue a proclamation recognizing October as National Disability Employment
Awareness Month in the city of Ukiah.
Background: Workplaces welcoming the talents of all people, including people with disabilities, are critical to
our efforts to build an inclusive community and a strong economy. The City of Ukiah wishes to encourage and
reinforce the recognition and appreciation for the values and talents of those with disabilities in our workplaces
and communities.
Discussion: Council will issue the proclamation recognizing October as National Disability Employment
Awareness Month in the city of Ukiah.
Recommended Action: Issue a proclamation of the Ukiah City Council recognizing October as National
Employment Awareness Month in the city of Ukiah.
BUDGET AMENDMENT REQUIRED: n/a
CURRENT BUDGET AMOUNT: n/a
PROPOSED BUDGET AMOUNT: n/a
FINANCING SOURCE: n/a
PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a
COORDINATED WITH: Diversity and Equity Committee
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WHEREAS, October 2022 marks the 77th anniversary of National Disability Employment
Awareness Month; and
WHEREAS, the purpose of National Disability Employment Awareness Month is to educate
about disability employment issues and celebrate the many and varied contributions of
America's workers with disabilities; and
WHEREAS, workplaces welcoming of the talents of all people, including people with
disabilities, are a critical part of our efforts to build an inclusive community and strong
economy; and
WHEREAS, activities during this month will reinforce the value and talent people with
disabilities add to our workplaces and communities and affirm Ukiah’s commitment to an
inclusive community that increases access and opportunities to all, including individuals with
disabilities; and
WHEREAS, we encourage employers, schools and other community organizations in Ukiah
to observe this month with appropriate programs and activities, and to advance its important
message that people with disabilities add value and talent to our workplaces and
communities.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ukiah, hereby
proclaims October 2022, as
National Disability Employment Awareness
Month in the City of Ukiah.
Signed and sealed, this 5th day of October in the year
Two Thousand and Twenty-Two.
Jim O. Brown
City Council, Mayor
C I T Y O F U K I A H
RECOGNIZING OCTOBER, 2022, AS “NATIONAL
DISABILITY EMPLOYMENT AWARENESS MONTH” IN THE
CITY OF UKIAH
ATTACHMENT 1
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CITY OF UKIAH
CITY COUNCIL MINUTES
Special Meeting
Virtual Meeting Link: https://zoom.us/j/97199426600
Ukiah, CA 95482
September 21, 2022
6:00 p.m.
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Special Meeting on September 21, 2022, having been legally
noticed on September 16, 2022. The meeting was held virtually at the following link:
https://zoom.us/j/97199426600. Mayor Brown called the meeting to order at 5:03 p.m. Roll was
taken with the following Councilmembers Present: Juan V. Orozco, Douglas, F. Crane, Mari
Rodin, Josefina Dueňas (arriving at 5:15 p.m.), and Jim O. Brown. Staff Present: Shannon
Riley, Deputy City Manager; Sage Sangiacomo, City Manager; David Rapport, City Attorney
(arriving at 5:25 p.m.) and Kristine Lawler, City Clerk.
MAYOR BROWN PRESIDING.
The Pledge of Allegiance was led by Shannon Riley, Deputy City Manager.
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comment was given.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 5:06 P.M.
3. CLOSED SESSION
a. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d)(2 & 3))
Significant exposure to litigation pursuant to Government Code Section
54956.9(d)(2)(Number of potential cases: 1)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino
County Superior Court Case No. 22CV00048
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-
70200
d.Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-
74612
e.Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
AGENDA ITEM 5a
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City Council Minutes for September 21, 2022, Special Meeting, continued
f. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 003-260-01, 003-500-14
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Eric Crane and Francine Selim
Under Negotiation: Price & Terms of Payment
4. ADJOURNMENT
There being no further business, the meeting adjourned at 5:52 p.m.
________________________________
Kristine Lawler, City Clerk/CMC
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CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
Virtual Meeting Link: https://zoom.us/j/97199426600
Ukiah, CA 95482
September 21, 2022
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on September 21, 2022, having been legally noticed
on September 16, 2022. The meeting was held virtually at the following link:
https://zoom.us/j/97199426600. Mayor Brown called the meeting to order at 6:01 p.m. Roll was
taken with the following Councilmembers Present: Juan V. Orozco, Douglas, F. Crane, Mari
Rodin, Josefina Dueňas, and Jim O. Brown. Staff Present: Sage Sangiacomo, City Manager;
David Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR BROWN PRESIDING.
2. PLEDGE OF ALLEGIANCE
Pledge was held during the 5:30 p.m. Special Meeting.
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Approval of the Minutes for the September 7, 2022, Regular Meeting.
Motion/Second: Rodin/Crane to approve Minutes of September 7, 2022, a regular meeting, as
submitted. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas,
and NOES: None. ABSENT: None. ABSTAIN: Brown.
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Approval of Budget Amendment for the Ukiah Valley Conference Center Generator Project
Funded by a Community Development Block Grant – Finance.
b. Adoption of Resolution (2022-61) of the City Council Reconsidering the Circumstances of the
State of Emergency and Implementing Teleconferencing Requirements for City Council and
Board and Commission Meetings During a Proclaimed State of Emergency Due to the
COVID-19 Pandemic – City Attorney.
c. Adoption of Resolution (2022-62) Amending the Appendix to the Conflict of Interest Code to
Reflect a Current List of Economic Disclosure Filers – City Clerk.
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City Council Minutes for September 21, 2022, Continued
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d. Consideration of Adoption of Resolution (2022-63) Approving a Side Letter Agreement (COU
No. 2223-114) to the Current Memorandum of Understanding Between the City of Ukiah and
the International Brotherhood of Electrical Workers Local 1245 – Human Resources.
e. Approve Contract Amendment (COU No. 2021-179-A1) for Additional Sanitary Sewer
Replacement Design for the Downtown Streetscape Project Phase 2 in the Amount of
$117,449.10 – Public Works.
Motion/Second: Rodin/Crane to approve Consent Calendar Items 7a-7e, as submitted. Motion
carried by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown. NOES:
None. ABSENT: None. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS -
Public Comment: Chris Reedy.
9. COUNCIL REPORTS
Presenters: Councilmember Rodin, Mayor Brown, and Councilmember Crane
10. CITY MANAGER/CITY CLERK REPORTS
Presenter: Shannon Riley, Deputy City Manager
Construction Update – Tim Eriksen, Public Works Director/City Engineer.
11. PUBLIC HEARINGS (6:15 PM)
12. UNFINISHED BUSINESS
a. Approve Resolution Authorizing the Submittal of an Application, Acceptance of
Allocation of Funds and Execution of Grant Agreement with the California Department
of Transportation, for an Airport Matching Grant to Complete Runway 15-33 Width
Reduction from 150 Feet to 75 Feet; and Install New Lighting; Construction Phase 2,
and Approve Corresponding Budget Amendment.
Presenter: Greg Owen, Airport Manager.
Motion/Second: Rodin/Orozco to adopt resolution (2022-64) approving the submittal of an
application, acceptance of an allocation of funds and execution of a grant agreement (COU No.
2223-115) with the California Department of Transportation for an Airport Improvement Program
(AIP) Matching grant. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin,
Dueňas, and Brown. NOES: None. ABSENT: None. ABSTAIN: None.
Motion/Second: Rodin/Orozco to approve a budget amendment as proposed. Motion carried by
the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown. NOES: None.
ABSENT: None. ABSTAIN: None.
b. Possible Adoption of Ordinance Amending the City Code Provisions Regulating Parks
and Recreation Facilities.
Presenters: Neil Davis, Community Services Director.
Motion/Second: Rodin/Orozco to adopt the Ordinance Amending the City Code Provisions
Regulating Parks and Recreation Facilities. Motion carried by the following roll call votes: AYES:
Orozco, Crane, Rodin, Dueňas, and Brown. NOES: None. ABSENT: None. ABSTAIN: None.
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City Council Minutes for September 21, 2022, Continued
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ORDINANCE NO. 1228
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING VARIOUS
PROVISIONS OF CHAPTER 12 IN DIVISION ONE OF THE UKIAH CITY CODE REGULATING
CITY PARK AND RECREATION FACILITIES.
13. NEW BUSINESS
a. Receive Presentation and Approve a Baseline Methodology and Thresholds for 1)
Evaluating Future Land Use Development and Transportation Projects; and 2)
Screening Projects by Size for the City's 2040 Draft General Plan and to be Responsive
to the Requirements of SB 743 Pertaining to CEQA.
Presenters: Craig Schlatter, Community Development Director and Don Hubbard, Todd
Tregenza, and Colin Burgett, with GHD, Inc.
Mayor Directive to continue this item to the October 5, 2022, meeting.
b. Adoption of Resolution(s) Approving Successor Memoranda of Understanding
Between the City of Ukiah and Employee Bargaining Units, and Authorizing the City
Manager to Execute.
Presenter: Sheri Mannion, Human Resources Director/Risk Manager.
Motion/Second: Crane/Orozco to adopt a Resolution(s) (2022-65) approving successor
Memoranda of Understanding (COU No. 2223-116 – Management Unit) between the City of Ukiah
and employee bargaining units, and authorize the City Manager to execute on behalf of the City.
Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown.
NOES: None. ABSENT: None. ABSTAIN: None.
c. Receive and File Fourth Quarter Financial Report (Preliminary Unaudited Year-End
Results).
Presenter: Dan Buffalo, Finance Director.
Public Comment: Chris Reedy.
Report was received and filed.
d. Receive Updates on City Council Committee and Ad Hoc Assignments and, if
Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of
Ad hoc(s).
No reports were received.
14. CLOSED SESSION
a. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d)(2 & 3))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number of
potential cases: 1)
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City Council Minutes for September 21, 2022, Continued
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b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County
Superior Court Case No. 22CV00048
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
e. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
f. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 003-260-01, 003-500-14
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Eric Crane and Francine Selim
Under Negotiation: Price & Terms of Payment
Closed Session was held during an earlier Special Meeting.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 8:19 p.m.
________________________________
Kristine Lawler, City Clerk
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Agenda Item No: 7.a.
MEETING DATE/TIME: 10/5/2022
ITEM NO: 2022-2031
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Approval to Reclassify One Full-Time Building Inspector Position.
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director
PRESENTER: Consent Calendar
ATTACHMENTS:
1. Senior Building Inspector JOB DESCRIPTION 9-27-22
Summary: Council will consider reclassifying a full-time Building Inspector II position into a Senior Building
Inspector position.
Background: Over the last approximately five years, the services and Divisions of the Community
Development Department have expanded as the needs and expectations of the community have increased.
Historically a "traditional" planning and building services department, the Department now provides services
through six different divisions- Planning Services, Building Services, Code Enforcement Services, Fire
Prevention, Housing Services, and Grants Management Services. The two newest divisions are Code
Enforcement and Fire Prevention.
Although all Community Development Department personnel are cross-trained in the services provided within
each of the divisions to ensure responsive customer service, each position has primary responsibilities within
one or two areas. Currently, personnel within the Building, Code Enforcement, and Fire Prevention divisions
are generally assigned as follows:
• Chief Building Official - Managing and coordinating all three divisions and personnel; also serving as
Chief Code Enforcement Officer, Fire Code Official, and Construction Manager on City-led projects.
• Building Inspector II - All residential and commercial building inspection services.
• Code Enforcement Inspector - Citywide code enforcement services.
• Fire Inspector - All residential and commercial fire inspections.
• Community Development Technician - Issuing of all building and fire permits and operation of customer
counter; primary Department liaison.
The Grants Management Division was recently successful in securing two new Community Development
Block Grants (CDBG), one for a $500,000 code enforcement program and one for a $500,000 single-family (1-
4 unit) owner occupied housing rehabilitation program. The Divisions of Code Enforcement and Building will
be primarily responsible for the implementation of these two new programs, each of which, if implemented
successfully, could lead to further funding awards.
Discussion: As the services provided by the three divisions have expanded, the Department has identified a need
for an assigned position to manage the daily operations and personnel for the code enforcement division, including
major enforcement projects and the new CDBG grant. Staff is proposing the Building Inspector II position be
reclassified to a Senior Building Inspector (see Attachment 1 for the proposed job description with expanded
responsibilities and certifications).
Page 16 of 266
Page 2 of 2
The Senior Building Inspector would be the management level classification in the Building Inspection/Code
Enforcement series. In addition to serving as the principal building inspector, the Senior Building Inspector would
also manage all operations of the Code Enforcement Division, including personnel and the Division budget. The
position would be subject to the Management Unit Memorandum of Understanding, with the salary range of
$6,529.87 - 7,937.10 per month.
Given this was an anticipated need with the potential CDBG award, the increase in salary for this position was
budgeted in the FY 2022-23 Community Development Department budget, so no budget amendment is
necessary. To move forward with this promotion and for the reasons mentioned above, Staff recommends
Council approve the reclassification of the Building Inspector II position into a Senior Building Inspector
position.
Recommended Action: Approve reclassification of a full-time Building Inspector II position into a full-time
Senior Building Inspector position.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Matt Keizer, Chief Building Official; Sheri Mannion, Human Resources/Risk
Management Director
Page 17 of 266
JOB DESCRIPTION
SENIOR BUILDING INSPECTOR
DEFINITION
Under general direction of the Chief Building Official, visually inspects buildings and structures of
all occupancy groups and construction types being constructed, altered, relocated or repaired for
compliance with State and City codes and ordinances; performs building plans examination on
building permit applications (excluding structural engineering); performs a variety of inspections
including building, plumbing, electrical, mechanical, fire and life safety, and Code Enforcement;
issues permits for construction of improvements in accordance with current code requirements;
and answers general questions from the public and contractor community at the counter regarding
codes and ordinances for building in the City of Ukiah.
This is the management level classification in the Building Inspection/Code Enforcement Series.
Incumbents perform inspections at all stages of construction on residential, commercial, and small
industrial buildings and structures, requiring the use of considerable independent judgment and
initiative. This classification is also the principal manager of the Code Enforcement Division. The
Senior Building Inspector classification is distinguished from other classes in the Building and
Code Enforcement Inspectors series by the responsibility assumed in supervising and
coordinating the field operations of the Building and Code Enforcement divisions.
EXAMPLES OF DUTIES:
These examples are intended only as illustrations of the various types of work performed in
positions allocated to this class. The examples of work performed are neither restricted to nor all-
encompassing of the duties to be performed under this job title.
Inspects buildings and similar structures at various stages of construction, alteration, and
repair to ensure compliance to approved plans, specifications, codes, ordinances, and
laws.
Manages all operations of the Code Enforcement Division, including responding to
citizen complaints, issuing violation notices, and effectively abating code violations
throughout the City.
Performs building plans examinations (excluding structural engineering) on building
permit applications, and ensures that all construction projects comply with local building
ordinances and State building codes.
Assists in front counter operations and Over the Counter plan check.
Issues appropriate permits for projects meeting codes, and posts stop work, prohibited
occupancy, and hazardous conditions notices on construction sites and existing
structures which fail to meet code.
Prepares the Code Enforcement Division’s budget for presentation to the Chief Building
Official; may be required to present budget at City Council and other meetings.
Provides field inspection services on projects approved through discretionary
entitlements; and assists Planning Division Staff in ensuring that “Conditions of
Approval” are satisfied.
Prepares and submits a variety of reports, memos and correspondence on code
compliance, permit issuance, permit expiration, and inspection-related matters.
Develops systems, procedures, handouts, and other aids necessary to maintain and
improve customer service.
Attachment 1
Page 18 of 266
Obtains evidence of violations; prepares reports with recommendations; assists in the
preparation of cases.
Represents the Division and Department at various boards, commissions and
professional groups.
Serves as Building Official in the absence of the Chief Building Official and as assigned.
Supervises, trains, and evaluates assigned inspection and code enforcement personnel.
Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
Title 24 of the California Code of Regulations (“California Building Codes”), disabled
access, earthquake safety and flood plain regulations, modern building and construction
materials, and their quality as it relates to State and City codes and ordinances.
Construction methods and materials, engineering principles and practices, and building
safety standards.
All phases of construction.
Recordkeeping, reports, memos, and letter preparation; filing methods and records
management techniques.
Basic mathematics necessary to perform the duties of the job.
Code enforcement procedures, including issuance of notices of violation, citations, and
powers of arrest
Ability to:
Read and understand complex residential, commercial or industrial construction plans
and specifications and effectively and accurately interpret building plans, contract
documents, schematics, and specifications.
Provide reliable and objective building code information to the general public, and to
building permit applicants and/or their agents.
Supervise, evaluate, train, motivate and lead assigned staff.
Establish and maintain effective and cooperative working relationships with builders,
contractors, the general public, and City officials and employees.
Maintain a positive and customer-service oriented demeanor with customers at the front
counter, particularly in difficult situations.
Interpret and apply applicable codes, ordinances, and regulations related to zoning,
nuisance abatement, and health and safety issues. Write and speak clearly and
concisely for the purpose of instructions and reports.
Independently perform a full range of municipal code enforcement and compliance
duties.
Understand local zoning requirements and conduct inspections of yard setbacks, parking
spaces, fences, etc.
Work effectively with a minimum of supervision.
Use, or be familiar with, various electronic information systems and computer software,
including Microsoft Word, Excel, and Access.
Effectively evaluate situations and identify problems in the field and independently arrive
at a reasonable and effective course of action
Recommend proper methods of correcting building code violations in a concise and
timely manner.
Page 19 of 266
Prepare evidence in support of legal actions taken by the City; appear in court as
necessary; testify at hearings and in court proceedings as required.
Respect the value of diversity in the workplace and the community.
Experience
Two (2) years of full-time experience as a Building Inspector II with the City of Ukiah; or
four (4) years of full-time experience as a level ll building and code enforcement inspector
performing work with one or more inspection disciplines in another city, county, or
government agency.
Two (2) years of experience in direct personnel supervision preferred.
Education and Certifications:
High School diploma, or equivalent; and possession of ICC certification as a Residential
Building Inspector, Residential Plumbing Inspector, Residential Mechanical Inspector,
Residential Electrical Inspector.
Possession of a California Code Enforcement Officer certification from CACEO.
Successful completion of P.O.S.T. 832 P.C. course within 1 year of hire.
Possession of an ICC certification R3 and B1 is highly desirable.
Necessary Special Requirement
Possession of a valid Class C California Driver's license.
Page 20 of 266
Page 1 of 2
Agenda Item No: 7.b.
MEETING DATE/TIME: 10/5/2022
ITEM NO: 2022-2045
AGENDA SUMMARY REPORT
SUBJECT: Request Council to Accept the Miracle Play Systems Project Proposal for Replacement of the
Todd Grove Park Large Playground, for a Not to Exceed Cost of $226,613.56, and Approve Corresponding
Budget Amendments.
DEPARTMENT: Community Services PREPARED BY: Neil Davis, Community Services Director
PRESENTER: Neil Davis, Community Services Director.
ATTACHMENTS:
1. Miracle - Todd-Grove-Park-RFP-Ukiah-MPI_FINAL
2. Park Planet - Todd Grove Park - City of Ukiah RFP
3. Miracle Quote--21_0491_Todd Grove Park_007
4. 21_0491_Todd Grove Park_007_DIMS
Summary: Council will consider accepting the Miracle Play Systems Project Proposal for replacement of the
Todd Grove Park large playground equipment, for a not to exceed cost of $226,613.56, and approve
corresponding budget amendments.
Background: The City’s Todd Grove Park is the flagship park of the city, and has a variety of maintenance
needs. The large playground equipment is a key feature of the park and is in need of replacement due to its
age. Staff applied for and received Prop 68 funding, in the amount of $177,952, to pay for the replacement. In
April of 2022, a Request for Proposals (RFP) was developed and released. The grant required a minimum
match of $44,480. The matching amount was accepted in the City’s 2022-23 budget. Three proposals were
received. None of the proposals met the expectations of the Department, and all bids were declined. Council
was notified of this at the June 15, 2022, meeting, and new bid documents were developed and released in
July of 2022. The Public Spaces Commission received a report and provided input at their August 4, 2022,
meeting. New proposals were received from Miracle Play Systems and Park Planet in early September 2022.
Discussion: As a key feature of the city’s flagship park, the large playground structure at Todd Grove Park
plays a key role in establishing Todd Grove Park as a regional attraction. The large playground is widely
considered to be the most desirable playground in the Ukiah Valley. Any replacement of the structure will need
to be at least close to the same size and should include a variety of high-value recreational elements that
maintain its position as the preeminent playground in the valley. First round bids did not meet this expectation.
The second round RFP made this expectation clear and both firms provided improved proposals.
Staff received two proposals. One from Miracle Play Systems (please refer to Attachment 1), as well as one
from Park Planet (Attachment 2). Although Park Planet's submission was good, the result of Staff's evaluation
of the proposals led to a unanimous decision on the superiority of the Miracle proposal. Staff's preference was
Miracle's proposed Option 1. The Miracle structure will indeed be large with a 14-foot-high platform and a
great variety of features and multi-sensory play elements. However, staff also liked the Ten Spin feature
provided in Option 2. Miracle was requested to combine that feature into Option 1, resulting in a finalized
quote and layout, provided as Attachments 3 and 4. Staff recommends accepting this proposal. Miracle has
agreed to try to schedule the work for a slower time of year with an expected completion before the summer of
2023.
Page 21 of 266
Page 2 of 2
This project was included and approved by Council in the 5-year CIP for the fiscal year ending
2022. However, the procurement process took longer than anticipated, and was not re-budgeted for the fiscal
year ending 2023. This resulted in a request for a budget amendment. However, the requested project award
is still within the $230k originally budgeted.
Note: The rocketship, smaller playground unit and swing sets will remain and only the large playground unit
that is aging out will be replaced.
Recommended Action: Accept the Miracle Play Systems Project Proposal for replacement of the Todd Grove
Park Large Playground, for a not to exceed cost of $226,613.56, and approve corresponding budget
amendments.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 30322230.80100.18009: $0
PROPOSED BUDGET AMOUNT: 30322230.80100.18009: $226,614
FINANCING SOURCE: Prop 68 Funding and General Fund
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Financial Services Manager
Page 22 of 266
Proposal forTodd Grove Park
Playground Equipment Replacement
September 13, 2022
PREPARED FOR:
City of Ukiah
Attn: Mary Horger
411 West Clay Street
Ukiah, CA 95482
707.354.2401
mhorger@cityofukiah.com
PREPARED BY:
Miracle Playsystems
Shana Friesen, Client Services Manager
P.O. Box 263, Alamo, CA 94507
(C) 510.514.5212
shana@miracleplaygroup.com
ATTACHMENT 1
Page 23 of 266
TABLE OF CONTENTS
A. Cover Letter
About the Firm
Your Team
B. Site Plan and Renderings
Option #1
Option #2
C. List of Components
Option #1
Option #2
D. Catalog Cuts of Equipment
Option #1
Option #2
E. Color Chart
Anti Microbial Coatings
F. Scope of Work
Project Understanding
Scope of Work Option #1
Scope of Work Option #2
G. Manufacturer Warranty
Miracle Advantage
Eco-Friendly Playground Equipment
Compliance and Quality Control
H. Proposed Project Schedule
I. Cost Proposal
J. References
K. Subcontractors
L. Exceptions
California State Class 'B' License
01
02
03
04
17
30
31
32
38
45
48
49
51
52
53
54
56
57
58
59
61
64
65
66
Page 24 of 266
September 13, 2022City of Ukiah
Todd Grove Park
Mary Horger, Financial Services Manager
411 West Clay Street
Ukiah, CA 95482
Miracle Playsystems P.O. Box 263, Alamo, California, 94507 Telephone: 800-879-7730 DIR: 1000015853
CSL: 981433
Dear Ms. Horger,
Thank you for considering Miracle Playsystems again for your playground replacement project at Todd Grove Park, we are excited about the
opportunity and look forward to working with you! We have updated our proposal, from last submittal in May 2022, to include developmentally
appropriate equipment specific to your play area along with general information requested in your request for proposals. I have visited the site
and been very busy compiling project details with our team to ensure a smooth process. Miracle Playsystems will act as the Prime Contractor on
this project. Miracle Playsystems possesses a Class 'B' (General Building) contractors license (CSL: 981433) and can provide proof of license
before performing the work.
My understanding of the work to be performed includes: providing all necessary labor, materials and equipment and incidentals to provide and
install new 5-12 age (with emphasis on the 8-12 age) appropriate playground equipment in our Design Option #1 and #2, including engineered
wood chips for the base under the new equipment. Our price proposal will include complete site prep and installation as well as demo and
disposal of existing playground structure, complete install of new playground equipment, and upgrade of existing path and ramp to meet current
ADA requirements. The existing ADA path that provides access to the northern edge of the play area will be extended to the outside edge of the
historic rock gate entrance with existing bollard removed. Our equipment proposed is the newest and latest models in current production.
Miracle Playsystems passion is to create inclusive, innovative and exciting playgrounds to enrich communities. Our dedicated team of sales,
design, and playground construction experts will help you through each phase of your project, ensuring the utmost quality, value, and outstanding
customer service. Our creative staff continually educates clients on the newest trends in playscape design and cost-effective ways to use
them. Designing compliant and exciting play spaces and providing exceptional customer service are always our primary concerns.
Miracle Playsystems commitment to our clients includes offering the right price on the most extensive selection of equipment that meets the
industry’s highest standards of safety, durability, structural integrity and accessibility around the world. We will be proposing a range of
products to help you make your playground accessible to children and caregivers of all abilities. Each playground is designed to welcome
everyone of different ages and abilities and supports the following five fundamentals:
1.Provide multi-sensory play experiences
2.Encourage all children to play together
3.Allow greater accessibility
4.Ensure kids do not get overwhelmed
5.Create welcoming social environments
Each piece of equipment is carefully designed for safety and undergoes rigorous testing to ensure that it meets the highest standards. Our
commitment to providing a safe, positive environment for children to play begins with meeting and/or exceeding safety performance
specifications established by organizations and regulatory bodies such as: ASTM, CPSC, CPSIA, IPEMA, CSA, EN. We not only comply with these
standards and guidelines, but we also actively participate with ASTM and CPSC in their development and are active members of IPEMA.
This proposal package including quote for product and services is a firm, irrevocable offer which is good for 90 days from the date of quote. By
award of contract, our City of Ukiah Business License will be renewed and we will submit proof of all licenses and insurance necessary to
perform the work.
If you have any questions regarding this proposal and accompanying information, please contact me at 510.514.5212 or
shana@miracleplaygroup.com.
Thank you,
Shana Friesen
Miracle Playsystems
01
Cover Letter
Page 25 of 266
02
Cover Letter
DIR: 1000015853
Class B - CA Contractor license CSL: 981433 ex 3/31/2023
About the Firm
equipment design, distribution, and specialty contracting firm serving Northern and Central California; providing public
agencies and architects with unique and visually stunning design solutions.
Creating inclusive, innovative and exciting playgrounds to enrich communities is our passion. Our dedicated team of
sales, design, and playground construction experts will help you through each phase of your project, ensuring the
utmost quality, value, and outstanding customer service. Our creative staff continually educates clients on the newest
trends in playscape design and cost-effective ways to use them. Although designing compliant playgrounds is always
our primary concern, creating contemporary and exciting playgrounds for communities is our true passion.
For more information about our firm visit:
www.miracleplaygroup.com/our-story
Miracle Playsystems is built on a foundation of playground
construction knowledge and interest in design innovation. Initially
establishing Miracle Construction Company in 2004, Kit Steven
started out in the construction industry installing playgrounds. He
moved from construction to sales by purchasing the Northern
California Miracle Recreation distributorship. This brought
together 30+ years of experience passed from Dale Green
Associates to John Harris and Associates to Miracle Playsystems
and has built the small business into what now includes sales
and service of everything play and park related from Central CA up
to the Oregon border. Miracle Playsystems is now the largest play
Shana Friesen will be your Project Manager
and Main Point of Contact thru the entire
project. Shana is backed by a team of inside
support help. Together they work as a team
to keep your project moving. Dana Thomas
supports the market development of the
territory and also gives design support, Kim
Downes is your primary designer for the
project, Kristine Baguiao-Garcia is our inside
sales support, helping with quotes and order management, Stefanie Parks is
our Accounting specialist. The entire team is supported by Kit Steven,
Owner/Principal and Tracey Lydon, Principal/Operations Manager.
Page 26 of 266
03
Cover Letter
Your Team
Shana Friesen will serve as the Project Manager and Point of Contact for
this project. Shana has a background in Business/Marketing with many
years of experience working for local, prominent landscape architects in
the Sacramento region as a Marketing Manager and Client Services
Manager. She came to Miracle Playsystems over 4 years ago as their
Marketing Manager, working on various tasks such as website
development, social media, blog writing, and graphics and Proposal
developer. This experience, as well as her experience with customer
coordination and management, made her a perfect choice for her latest
role as Miracle Playsystem's Client Services Manager for the North Bay
and East Bay Territories. Shana has strong organizational skills,
exceptional knowledge of all product lines offered by Miracle
Playsystems and is a trained expert in inclusive play. She works hard for
her clients and with the help of her team, makes sure they are happy
with their completed project.
Work Experience:
12/2017 – Present
9/2015 - 5/2016
10/2003 - 1/2010
Miracle Playsystems - Client Services Manager/Marketing Manager
Fuhrman Leamy Land Group - Marketing Coordinator, Roseville, CA
Callander Associates - Client Services Manager, Rancho Cordova, CA
Education:
Sonoma State University: Bachelors of Science, Business
Administration, Marketing, 2002
Shana Friesen
Project Manager
Contact Information:
510.514.5212
shana@miracleplaygroup.com
Page 27 of 266
04
Site Plan and Renderings
Todd Grove Park - Option #1
Page 28 of 266
MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities
Todd Grove Park
Ukiah, CA
Prepared for: City of Ukiah
Prepared By
Shana Friesen
Client Services Manager
Miracle Playsystems Inc
shana@miracleplaygroup.com
(510) 514-5212
Page 29 of 266
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MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities
MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities09/07/2022
21_0491_Todd Grove Park_004
Multi-Sensory Play Elements
Vestibular (movement and balance)
Proprioceptive (body position)
Tactile (touch)
Auditory (hearing)
Visual
Olfactory
Elements of Play
Accessibility
• Protective, shock-absorbing unitary surfacing
• Wide movement routes
• Smooth, even transitions on and off equipment
All Children Encouraged to Play
• Providing a graduated range of challenge
• Grouping similar equipment together
• Offering equipment for multiple age groups
• Providing real choices of play for each child
Opportunity for Calm
• Offering cozy, quite spaces
• Establishing perimeter paths and fences
• Providing a wayfinding system that includes an orientation path
Social Environments
Solitary play - Children play alone
Onlooker play - Children watch others play but do not engage in play
Parallel play - Children play next to each other but are engaged in their own activities
Associative play - Children are still playing independently but often do the same thing as others
Cooperative play - Children interact together for the purpose of play
Page 31 of 266
Dark Gray Anti-Microbial Desert
Dunes
Anti-Microbial
SafariSilver Light GrayBrownstoneGraystone Forest Green
MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities
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Creating Fun Play Environments to Enrich Communities
Green
09/07/2022
21_0491_Todd Grove Park_004
Colors Used In Rendering:*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly.
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Creating Fun Play Environments to Enrich Communities
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*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly.
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Creating Fun Play Environments to Enrich Communities
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Creating Fun Play Environments to Enrich Communities
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Creating Fun Play Environments to Enrich Communities09/07/2022
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*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly.
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MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities
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Creating Fun Play Environments to Enrich Communities09/07/2022
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MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities
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Creating Fun Play Environments to Enrich Communities
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*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly.
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MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities
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21_0491_Todd Grove Park_004
*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly.
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MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities
MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities09/07/2022
21_0491_Todd Grove Park_004
*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly.
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17
Site Plan and Renderings
Todd Grove Park - Option #2
Page 41 of 266
MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities
Todd Grove Park
Ukiah, CA
Prepared for: City of Ukiah
Prepared By
Shana Friesen
Client Services Manager
Miracle Playsystems Inc
shana@miracleplaygroup.com
(510) 514-5212
Page 42 of 266
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MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities
MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities09/07/2022
21_0491_Todd Grove Park_005
Multi-Sensory Play Elements
Vestibular (movement and balance)
Proprioceptive (body position)
Tactile (touch)
Auditory (hearing)
Visual
Olfactory
Elements of Play
Accessibility
• Protective, shock-absorbing unitary surfacing
• Wide movement routes
• Smooth, even transitions on and off equipment
All Children Encouraged to Play
• Providing a graduated range of challenge
• Grouping similar equipment together
• Offering equipment for multiple age groups
• Providing real choices of play for each child
Opportunity for Calm
• Offering cozy, quite spaces
• Establishing perimeter paths and fences
• Providing a wayfinding system that includes an orientation path
Social Environments
Solitary play - Children play alone
Onlooker play - Children watch others play but do not engage in play
Parallel play - Children play next to each other but are engaged in their own activities
Associative play - Children are still playing independently but often do the same thing as others
Cooperative play - Children interact together for the purpose of play
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GraystoneLimeHunter Green Metallic Gray Green OrangeYellow
MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities
MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities09/07/2022
21_0491_Todd Grove Park_005
Colors Used In Rendering:*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly.
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Creating Fun Play Environments to Enrich Communities
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*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly.
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Creating Fun Play Environments to Enrich Communities
MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities09/07/2022
21_0491_Todd Grove Park_005
*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly.
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MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities
MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities09/07/2022
21_0491_Todd Grove Park_005
*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly.
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MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities
MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities09/07/2022
21_0491_Todd Grove Park_005
*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly.
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MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities
MIRACLE PLAYSYSTEMS. DESIGNING PLAY
Creating Fun Play Environments to Enrich Communities09/07/2022
21_0491_Todd Grove Park_005
*Colors shown in rendering are for illustrative purposes only. Actual color and pattern may vary slightly.
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Model Description Qty
71452027 HEPTAGON MEGA TOWER 1
7146798 SKYWARD CLIMBER 1
7149748 WIGGLY WORM CLIMBER 1
714796P1 BELL 1
7148465 THERAPEUTIC HANDRINGS 1
7147135B DOOR (BELOW DECK) 1
714742143R "S" TUBE SLIDE RH 1
7148301 FULL ENCLOSURE W/SEAT 2
7148306 LEAN OUT ENCLOSURE 2
71483012 FULL ENCLOSURE WALL 1
7148627 PERF STEEL HEPTAGON ROOF 1
7149939 ADA STAIRS 1'6" RISE 1
7145029 DECK 2
7148062 HULA CLIMBER 1
7145019 DECK 4
71485149 TRANSFER POINT 1
7149599 ADA STAIRS 2' RISE 1
714986 INCLINED BRIDGE LOOP CLIMBER 1
714670U CHAMELEON II VORTEX SLIDE 1
714670EZ Entry Section 1
7146707 Long Straight Section 1
714670PZ CHAMELEON II SLIDE 1
714742141 TUBE SLIDE STRAIGHT 1
714967 CURVED CLIMBER 1
7149929 KIDS' PERCH 2
7146088 WAVY WEDGE WALL WALKER 1
7146386 GROOVE II SLIDE 1
7147225 SERPENT TREK 1
7148155 END LADDER 1
7148135 DECK ENCL 1
7148435 CHINNING BAR 1
714782 CRUNCH STATION 1
7146384U GROOVE II SLIDE VORTEX 1
7146934 HEX CLIMBER TO 4' DK 1
7146193 POD HOPPER 1
7148624 PERF STEEL SQUARE ROOF 2
714816 WALL 2
7147139B ALEX LEMONADE STAND (BELOW DECK) 1
7147721 BONGO PERCH 2
7148172B BENCH (BELOW DECK) 1
714900P1 STEERING WHEEL (POST MOUNT) 1
714552 5" OD X 136" POST 552 ..(3'-5' DECK).. 6
7145494 5" OD X 124" POST 549-4 ..(4' DECK).. 1
714553 5" OD X 160" POST 553 ..(5'6"-6'6" DECK) 3
714551 5" OD X 106" POST 551 ..(=< 2'6" DECK) 1
714573 5" OD X 168" ROOF 573 ..(3'6"-5' DECK). 4
714574 5" OD X 186" ROOF 574 ..(5'6"-6'6" DECK). 4
714812 12" RISER 1
4621 ISOTOPE 1
7148302 UPPER ENCLOSURE 2
7148627C CUPOLA 1
5-12 Structure
List of Components
Todd Grove Park - Option #1
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5-12 Structure
Model Description Qty
7145237 HEPTAGON MEGA TOWER 1
7149709 ARCH BRIDGE 1
7145129 DECK 1
714796P1 BELL 1
714850 CHAMELEON SLIDE 2
7148501 Section - Straight 4
7145256 6'-6" DECK W/VERTICAL RINGS 1
7148109 1' ADA STAIR 1
7149939 ADA STAIRS 1'6" RISE 1
7145029 DECK 1
7148502 Section - Right Turn 7
714850CZ Leg C - 114 1/4" 2
7148503 Section - Left Turn 3
714850BZ Leg B - 84-1/2" 2
714850AZ Leg A - 56" 2
714850Z Slide Exit 2
71486715 VINE CLIMBER 1
304 TEN SPIN 1
71485149 TRANSFER POINT 1
7146384U GROOVE II SLIDE VORTEX 1
7146474 ALPHA CLIMBER 1
7149929 KIDS' PERCH 1
71474969U 405 TYPHOON SLIDE DOMED WAVE 1
7146946 HYPERBOLIX (6'6" DECK) 1
4644 HORIZONTAL LOW HYPERBOLIX 1
7147721 BONGO PERCH 7
71471520 KC INTERACTIVE PANEL FRAME ONLY 1
714721 CANYON CLIMBER 1
7148486 TWISTER CLIMBER 1
7147794 DUCKWALK CLIMBER 1
714719 CLIFF CLIMBER 1
714552 5" OD X 136" POST 552 ..(3'-5' DECK).. 8
71471517B ELEC ANIMAL PANEL (BELOW DECK) 1
714900 WALL W/WHEEL 1
7148301 FULL ENCLOSURE W/SEAT 1
7148306 LEAN OUT ENCLOSURE 1
7148303 30 DEG LOOK-OUT FULL 1
71483012 FULL ENCLOSURE WALL 1
7148626 PERF STEEL HEXAGON ROOF 1
71457218 5" OD X 18" POST EXT ..572-18.. 6
7148625 PERF STEEL PENTAGON ROOF 1
714573 5" OD X 168" ROOF 573 ..(3'6"-5' DECK).. 5
7148627 PERF STEEL HEPTAGON ROOF 1
714816 WALL 2
714715205 FOUR-THE-WIN INSERT 1
7146023 MOON STEEL PANEL 1
714900B WALL W/WHEEL (BELOW DECK) 1
7149754B XYLOPHONE (BELOW DECK) 1
71471316 KC HEX/TRIANGLE PERF PANEL 1
714617B SPACE SHIP (BELOW DECK) 1
7147635B PLANET (BELOW DECK) 1
714555 5" OD X 76" FENCING & PANELS ..555.. 4
714845645 4' CARGO CLIMB-OVER 1
7145494 5" OD X 124" POST 549-4 ..(4' DECK).. 2
7148645SR HANDRING BRIDGE "S" RH ONLY 1
7148155 END LADDER 2
List of Components
Todd Grove Park - Option #2
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Catalog Cuts of Equipment
Todd Grove Park - Option #1
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Catalog Cuts of Equipment
Todd Grove Park - Option #1
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Catalog Cuts of Equipment
Todd Grove Park - Option #1
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Catalog Cuts of Equipment
Todd Grove Park - Option #1
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Catalog Cuts of Equipment
Todd Grove Park - Option #1
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Catalog Cuts of Equipment
Todd Grove Park - Option #1
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Catalog Cuts of Equipment
Todd Grove Park - Option #2
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Catalog Cuts of Equipment
Todd Grove Park - Option #2
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Catalog Cuts of Equipment
Todd Grove Park - Option #2
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Catalog Cuts of Equipment
Todd Grove Park - Option #2
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Catalog Cuts of Equipment
Todd Grove Park - Option #2
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Catalog Cuts of Equipment
Todd Grove Park - Option #2
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Catalog Cuts of Equipment
Todd Grove Park - Option #2
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Color Chart
Miracle Recreation
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Color Chart
Miracle Recreation
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Color Chart
Miracle Recreation
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Color Chart
Anti-Microbial Coatings
Problem:
Transmission of Communicable Diseases
As in all public areas, playgrounds can be a place where children
transfer bacteria that may cause/carry communicable diseases. As
a leading playground equipment manufacturer, we're doing our part
to help defend kids against the spread of germs and the risk of
disease transmission.
Solution:
Mira-Cote by Miracle Anti-Microbial Coatings for posts, rails,
climbers and swing frames contain a compound that inhibits the
growth of bacteria that may cause diseases. These coatings cover
gripping points on play structures - places where kids hands touch
most frequently.
Our proprietary anti-microbial treatment helps protect your children
and your playground from bacteria and the wide range of problems
that germs can create.
Features & Benefits
Minimizes growth of bacteria, fungus and algae on equipment surfaces
Helps reduce odors and stains on play components
Works to make playground surfaces and equipment resistant to mold and mildew
Assists in keeping playgrounds looking attractive
Ten color choices (see below)
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Scope of Work
Todd Grove Park is located in the heart of Ukiah on Live Oak Avenue. The park has a little something for
everyone in the community. The expansive 16 acre park has playgrounds, volleyball, horseshoe pits,
amphitheater, shaded areas, picnic areas and barbecues. The community pool which offers swim classes,
pool rental, and public swim sessions is across the way from the playground. The park is a hub for many
community events such as "Sunday's in the Park", movie nights, community yard sales, and many
gathering with friends and families enjoying a lazy afternoon at the park for birthday parties and other
celebrations. Todd Grove Park is a definite Ukiah Gem!
The current playstructures are starting to show their age. The HAGS wooden structures have held up thru
the years but we understand the maintenance issues with an all-wooden structure. The maintenance
department mentioned how hard it is to clean up graffiti and find that people carve stuff into the wood as
well. It is also hard to make repairs as the structure is outdated. Overall while the structure has held up
for the last 15+ years, it needs a modern, low maintenance, new and exciting structure upgrade that is
able to withstand the high traffic this park attracts while lasting for many years to come. We are
proposing 2 options.
Project Understanding
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The scope of services for Option #1 and #2 shall include tasks described below:
SCOPE OF WORK: The scope of work is to include all necessary labor, materials and equipment and incidentals to provide and
install new playground equipment, including border and engineered wood chips for the base.
•Project Location: The proposed project is to be located in the existing playground area on the eastern edge of the park
along Live Oak Avenue. The project will consist of removing an existing play structure that has aged and is unrepairable.
The replacement structure will be placed in the same location of the existing, with approximately the same footprint.
The new equipment will be age appropriate for children 5-12 years of age. Also included in the project is an upgrade to
the existing path and ramp into the playbox to meet current ADA standards.
•Project Guidelines: The project will meet current U.S. Consumer Product Safety Commission (CPSC) and American
Society for Testing and Materials (ASTM) guidelines and standards as set forth in the most current Handbook for Public
Playground Safety. Configuration of and equal access to all apparatus and areas will comply with the Americans with
Disabilities Act (ADA) requirements for public agencies. The project will also meet all American National Standards
Institute (ANSI), UL, and Federal requirements/guidelines.
•Product Materials: All equipment is to be constructed primarily of metal, plastic, treated/composite wood product, or
other suitable material which has been pre-approved by the City. Slide bedways are to be constructed of plastic or
composite. The playstructure proposed is comprised of recycled materials. Miracle Recreation is an environmentally
conscious company continuously working to improve our processes. Miracle Recreation is certified as compliant with
the ISO 14001:2015 standard by our registrar Intertek.
•Site Conditions: Site conditions may include drain inlets/lines, irrigation lines, utility lines, tree roots and/or other
obstacles. In no case will the footings be drilled within six (6) feet of any mature trees. Tree canopies or other
obstacles will be considered when planning equipment layouts. It is our responsibility to confirm dimensions, locate
trees, and ascertain other pertinent conditions. It is our responsibility for all utility identification of the site. We will be
responsible for ensuring safety and the security of the site and all equipment and materials during installation. We will
provide construction fencing, signage, and any other measures to ensure safety/security.
•All services shall be provided in accordance with the City's draft agreement.
•Demolition and disposal of existing 5-12 playground structure, bollard on inside of gate and old ADA ramp
•Remove and redistribute EWF under new construction to the other parts of the playbox to fill box
•Complete installation of new 5-12 playground equipment
•Equipment will be newest and latest model in current production
•Upgrade existing path and ADA ramp into playbox to meet current ADA requirements. Concrete path shall be the same
width as existing path to end at outside (eastern) edge of the historic rock gate. The path should be at a level that
allows the gate to swing closed and should be flush with existing asphalt.
•Install and spread new EWF under new playground structure
•Once project is complete, we will provide a written guarantee, parts list, recommended maintenance schedule,
installation manual and specifications, documentation of compliance with CPSC, ASTM, and ADA guidelines, warranty and
two sets of any specialized assembly and/or maintenance tools for all equipment. 50
Scope of Work
Todd Grove Park - Option #1 & #2
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Option #1: We propose to replace the 5-12 structure with a new, innovative, massively huge structure with lots
of extreme slides, shade and climbing elements to excite and entice the kids in the community. The 14' deck
has 2 huge tube slides which are fun and enticing for the kids in the higher bracket of this age group as well as
the younger kids who love challenges. The Isotope Climber is challenging for the upper aged kids and multiple
kids of all ages can play on it together easily. The playstructure was designed with some nice, natural colors
such as Desert Dunes and Safari, and Greys and Browns which complement the existing 2-5 wooden structure
and nearby Rocket Ship Slide. The structure has integrated shade which is a must for shaded play in the hotter
months. The whole design is massive and looks exciting to play on especially for the older kids who want that
extra bit of challenge in their play.
This 5-12 Mega Tower structure from Miracle Recreation encompasses the 5 elements of play in the design.
There are multi-sensory play elements such as 5 slides that encourage vestibular (movement and balance),
climbing elements such as the Isotope climber which encourages proprioceptive (body position) movement, a
bell which engages the sense of auditory. The graduated range of challenging play from lower slides and
climbers to high, massive slides provides a way for all children to play together. The ADA steps and transfer
points on multiple areas of the equipment offer accessibility for children with limited mobility. There is
opportunity for calm with quiet cozy spaces hidden below the decks of the structure. Lastly, the entire
playstructure encourages socialization with play. There are areas for solitary, onlooker, parallel, associative and
cooperative play.
Scope of Work
Todd Grove Park - Option #1
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Option #2: We propose to replace the 5-12 structure with a new, innovative structure that complements the 2-5
structure and the Rocket Ship slide nearby. There are touches of the space exploration theme throughout the
design like the Planet, Moon and Space Ship Panels that tie this and the surrounding play areas together in a fun
way! The panels are placed to overlook towards the existing Rocket Slide which engages kids in imaginative
play. The design has lots of challenging elements for kids in the higher bracket of the age group. There is an
abundance of challenging climbing equipment that draws the older kids to play and really tall, 10' slides which
gives kids that adrenaline rush! The Ten Spin nearby adds some vestibular spinning fun to the play space and it is
a fun piece of equipment for multiple kids of all ages to play on together.
The 5-12 Mega Tower structure from Miracle Recreation encompasses the 5 elements of play in the design.
There are multi-sensory play elements such as 4 slides that encourage vestibular (movement and balance), an
abundance of climbing elements such as the Hyperbolix climbers, 'S' Handring Bridge, Cargo Climb-Over, Canyon
Climber and Twister Climber which all encourage proprioceptive (body position) movement, a bell and xylophone
which engages the sense of auditory. The graduated range of challenging play from the lower Groove II Slide and
mega high 10' Chameleon slides and a large range of climbers provides a way for all children to play together. The
ADA steps and transfer points on multiple areas of the equipment offer accessibility for children with limited
mobility. There is opportunity for calm with quiet cozy spaces hidden below the decks of the structure and play
panels on the outer edge with fun space ship theme designs to engage sensory play. Lastly, the entire
playstructure encourages socialization with play. There are areas for solitary, onlooker, parallel, associative and
cooperative play. The look of the structure is simple, modern and the colors complement the surrounding
landscape of clusters of trees, open spaces and nature.
Scope of Work
Todd Grove Park - Option #2
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Miracle Recreation Equipment Company warrants its products against structural failure due to defects in materials and workmanship for the warranty periods and material
categories prescribed below.
Buyer agrees that products sold by Miracle Recreation Equipment Company carry only the following warranties:
LIMITED WARRANTY FOR AS LONG AS YOU OWN THE PRODUCT: Aluminum deck posts, steel deck posts, VersaLok® fastening system, cast aluminum parts, and stainless steel
hardware.
LIMITED FIFTEEN (15) YEAR WARRANTY: All rigid steel playground components, decks, steps, and weldments, rotationally molded and sheet plastic components, plastic lumber, roof
panels, and stainless steel slides, except as otherwise specified below.
LIMITED TEN (10) YEAR WARRANTY: Fabric shade steel frames, and Shadesure™ and Colourshade FR fabrics (Note Exception: Limited Five (5) Year Warranty on Shadesure™ fabrics
in colors Red, Yellow, Electric Purple, Zesty Lime, Cinnamon, and Olive.)
LIMITED EIGHT (8) YEAR WARRANTY:
LIMITED FIVE (5) YEAR WARRANTY:
LIMITED THREE (3) YEAR WARRANTY: Flexible belting, plastic border timbers and accessories, and electronic panel speakers, sound chips, and circuit boards.
LIMITED ONE (1) YEAR WARRANTY:
BUYER’S REMEDY: If any products prove defective or non-conforming under normal use and within the above-prescribed warranty periods and material categories, Buyer must
promptly notify Miracle in writing at 878 E. Hwy 60, Monett, MO 65708 USA. Miracle does not warranty that any particular color will be available for any period of time, and reserves
the right to discontinue any color for any reason, without recourse by the Purchaser or Owner of the discontinued color. Miracle may elect to inspect the alleged defect at Buyer’s
site or at Miracle’s facility. Buyer shall not return products to Miracle unless authorized by Miracle to do so. Authorized returns must be properly packaged and shipped prepaid and
insured, at Buyer’s expense. Upon verification of warranty coverage, Miracle may elect, in its sole discretion, to repair defective or non-conforming products, or replace them by
delivering products or part(s) of similar functionality free of charge to the site. Miracle’s limited warranties do not cover the cost of labor to remove defective or non -conforming
part(s) or to install repaired or replacement part(s). By use of these limited warranties, Buyer accepts their terms and limitations, and waives any rights it would otherwise have to
claim or assert that such warranties fail of their essential purpose. Buyer agrees that venue for any court action to enforce these limited warranties shall be in Barry or Greene
Counties in the State of Missouri.
LIMITATIONS: All warranty periods begin on the date of Miracle’s invoice. Repaired and/or replacement part(s) are warranted only for the balance of the original limited warranty
period. Warranties extend only to the original Buyer/end user for products purchased from Miracle or a Miracle authorized reseller, and are not transferrable.
Warranties apply only to Miracle products that are erected and installed in conformance with Miracle’s installation instructions, and that are maintained and inspected in
conformance with Miracle maintenance and operational instructions.
Warranties specifically do not cover Miracle products:
THE FOREGOING LIMITED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY FOR SELLER’S PRODUCTS, AND IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, IN LAW OR
IN FACT. SELLER SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR USE OR PURPOSE, AND ANY IMPLIED WARRANTIES ARISING OUT OF COURSE OF DEALING OR PERFORMANCE OR TRADE USAGE. SELLER SHALL NOT BE
LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, EXEMPLARY, SPECIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF REVENUE, PROFIT OR USE, ARISING OUT OF A BREACH OF THIS
WARRANTY OR IN CONNECTION WITH THE SALE, INSTALLATION, MAINTENANCE, USE, OPERATION OR REPAIR OF ANY PRODUCT. IN NO EVENT WILL SELLER BE LIABLE FOR ANY AMOUNT
GREATER THAN THE PURCHASE PRICE OF A DEFECTIVE PRODUCT.
Fiberglass signage, accessible swing seats, precast PolyFiberCrete or precast concrete products.
Play Terrain Synthetic Turf safety surfacing against deterioration of specified attenuation performance and appearance.
Integrated shade fabric and components against rot, UV deterioration and defects in materials and workmanship (Note Exception: Limited Three (3) Year Warranty for fabric in
shades of red).
Heavy duty diamond barrier mesh and Kidrox™ Climbing Rocks.
Mira-Therm™ PVC coating and PE coating against cracking or peeling.
Park and Site Amenities (i.e. benches, tables, trash receptacles, etc.).
GFRP (Glass Fiber Reinforced Polymer) Products.
Steel core cable nets and rope fittings and connections (Note Exception: Warranty does not cover normal wear and tear such as fraying or facing of cable coating).
Slashproof Swing Seats, 360° Bucket Tot Swing Seats, and Tuff Net no climbing mesh.
Pool slide support structures, stairways, landings and railings.
All other products, components and custom pieces that are not specifically listed above, including, without limitation, all moving parts, such as swing hangers and bearings,
swivels, chains, whirls, springs and flexible components, and all high wear items, such as trolleys, cables, wheels, and bumper stops related to rail and cable ride products.
for cosmetic damage or flaws occurring under normal use, such as surface scratches, minor chips, hairline cracks, dents, marring, efflorescence, color fade (except for shade
fabric as noted above), discoloration, corrosion/rust, fraying, or warping of recycled plastic lumber;
that have been modified, altered, or repaired by unauthorized third parties;
that have not been used as designed or intended, or misused;
to which non-Miracle parts have been added or substituted;
that have been removed from their original location and re-installed elsewhere, without pre-approval by Miracle;
or that have been damaged due to excessive wear and tear, vandalism, abnormal use, abuse, negligence, environmental factors (such as wind-blown sand, salt spray, or airborne
emissions from industrial sources), extreme weather (such as hail, flooding, lightning, tornados, sandstorms, earthquakes, or wind storms), and acts of God.
53
Manufacturer Warranty
Miracle Recreation Equipment Company
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MIRACLE RECREATION EQUIPMENT COMPANY BRINGS YOU THE THRILLS OF A LIFETIME!
Miracle is one of the nation’s first and most innovative
playground equipment manufacturers. We first began
shaping the future of play in 1927 when our founder Johnnie
Ahrens created the Whirl — a tilting, kid- powered merry-
go-round — based on the timeless insight that, “Kids want
action.” That same inspiration has driven 90+ years of
innovation, including the introductions of the first
fiberglass slide (1963), the 25- foot Mega Tower®
(2000s), and the Avalanche Inclusive Slide (2015). Our
latest advance, the Extreme Generation adventure
playground, delivers challenging physical events for kids
seeking extreme play. Its design brings play to new heights,
with innovative, fully-enclosed skyways that provide
elaborate rope-course-inspired activities far above ground,
safely adding an element of perceived risk to any play space.
This never-ending dedication to innovation is the reason
why, even after more than 90+ years, the Miracle legacy
remains focused on building yours. We believe the
experience of building a playground should be as intuitive as
playing on it. From design, specification, funding,
purchasing and installation, we’ll be with you every step of
the way. Our customized design process is free because
there should never be a charge to dream.
Let’s get you started by envisioning a playground that is
meant for your community and right for your budget. It’s
why our legacy has always been about building yours.
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Miracle Advantage
We believe the experience of building a playground should be as intuitive as playing on it. From design,
specification, funding, purchasing and installation, we’ll be with you every step of the way. Our customized design
process is free because there should never be a charge to dream.
Our clamp design features a stainless steel,
tamper-resistant fastener that eliminates the
need for stacking multiple clamps.
Versalok
This textured vinyl coating for deck surfaces
helps prevent rapid heat transfer, while the
circle pattern keeps little fingers safe.
Mira-Therm™
The 3D textured pattern makes it easy —and
comfortable — for kids to make their next
moves.
Gator Grip
Provides superior strength and durability,
advanced color fastness and UV resistance.
Compound Resin
We’re committed to providing equipment that meets and/ or
exceeds the performance safety specifications established
by organizations such as ASTM, CPSC, CSA, CPSIA, IPEMA and
EN. To verify product certification, visit www.ipema.org.
Safety
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Eco-Friendly Playground Equipment
Miracle Recreation® Making a Better World for Our Children
As a manufacturer, it’s our responsibility to do what we can to create a healthy, sustainable future for
generations to come. Our dedication to green practices encompasses multiple aspects of our company
– including our manufacturing practices and the products we develop.
ISO 14001 Certified
The Miracle Recreation® environmental management system was certified as compliant with the ISO
14001:2015 standard by our registrar Intertek. We are an environmentally conscious company
continuously working to improve our processes. Here are some steps we’ve taken to ensure that we
meet those standards:
Slashing waste through improved technology and processes
Selling unused plastic regrind to keep it out of landfills
Recycling damaged plastic molded parts to manufacture Border Timbers
Recycling all steel cutoffs into new steel
Implementing new corrugated, battery and plastic recycling programs
ISO 14001
Certification requires continual improvement, so we’ll keep working to reduce pollution and waste for
a healthier earth.
LEED Points
LEED stands for Leadership in Energy and Environmental Design. If you’re looking to “go green” in your
community, we can help your organization meet its green building goals by providing up to 9 LEED
points. Achieving these points not only helps create healthier, more environmentally friendly projects,
but also confirms your environmental commitment to your community. Ask your local Miracle
Recreation representative for more information.
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Compliance and Quality Control
Honest Price Promise
For the past 91 years, we've built our company on integrity, customer service and quality at honest prices.
We don't intend to stop doing that anytime soon. Our promise is to provide you with the best solution for
your playground needs, with no gimmicks or misleading terms.
Give us a chance to give you a better price. Just provide us any competitive quote, along with a drawing, and
we will design a play structure of equal or better play value. Thank you for the opportunity to earn your
business.
Safety That Protects Kids First, But Never Forgets FUN!
Miracle designs and tests all equipment to meet or exceed the American Society for the Testing of
Materials (ASTM) Standards, and the Consumer Product Safety Commission (CPSC) Guidelines.
Compliance is certified by the International Play Equipment Manufacturer's Association (IPEMA).
Quality That's More Than Just a Claim
Only the highest quality, longest lasting, environmentally sound construction materials are used
ISO 14001: 2004 Certification in 2008 for healthier, more sustainable manufacturing processes
ISO 9100 Certificate for maintaining stringent standards in design, production, testing and quality
control
UV stabilizers added to plastic and paint colors for long-lasting fade resistance
Chip and scratch-resistant, powder-coated steel parts and innovative deck coating process
Our triple "Flo-Coat" galvanized steel tubing provides protection against corrosion and is backed
with a 100-year warranty as long as you own the product
Optional coatings featuring anti-microbial additives available
Choose from thousands of combinations and cutting-edge custom designs
Our expert staff of designers, innovators, engineers and fabricators build high-quality, safe and
durable play spaces
Our Custom Design Studio is ready to collaborate with you on any theme or unique design request
Wide range of decks, climbers and slides
24 standard powder-coat paint colors
10 anti-microbial powder-coat paint colors
25 plastic colors
6 deck colors
All playgrounds designed for maximum play value
Designs that help every child play
Compliance with American Disabilities Act (ADA) Accessibility Guidelines for Play Areas
Pioneering universally designed playgrounds for kids of all ages and abilities
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Proposed Project Schedule
Todd Grove Park
Design Purchasing Production Delivery ConstructionAward of
Contract
Completion of
Playground
Spring 2023Spring 2023Winter-Spring 2023November 2022Oct-Nov 2022October 5, 2022 Spring 2023
*Will be complete
before June 2023
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Cost Proposal
Todd Grove Park - Option #1
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Cost Proposal
Todd Grove Park - Option #2
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References
Pickleweed Park, San Rafael
Located near the Albert J. Boro Community Center, the park features sports fields, picnic area sand a large brightly colored
playground. This park has 3 Miracle structures so everyone can find something to play on! The area has a large Kids Choice
Mega Tower with 14’ decks with lean out enclosure and two large tube slides! The structure also has two additional fun
slides for kids as well as a Jax climber and freestanding Jax climbers. The 2-5 kids structure has lower slides and climbers
with a lovely shade sail over the top. The third structure is a 2-12 age which is a perfect in-between challenge for kids who
are not yet ready to tackle the 14’ mega slides. The park also features swings and benches for parents to rest and keep an
eye on their little ones.
Reference Contact Name: Theo Sanchez, Associate Civil Engineer, City of San Rafael
Phone and Email: (415) 458-5326, theo.sanchez@cityofsanrafael.org
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References
Beamer Park, Woodland
This City of Woodland wanted to revamp this community park which sits in the heart of this charming small town. The park
is surrounded by other amenities which are very well used by the community such as a tennis court and city pool. Updating
this park was a welcome addition to this central gathering spot for the community. The look of the park is modern and fun
with the stone grey colors mixed in with tan and brown, it looks different than any other park in the community. The park
features lots of cool elements for kids to have fun with including a Gravity Cube and Wavy Wedge Wall Walker for climbing
fun, Pirouette to hop and jump on and Concerto Vibes musical instrument so children can make their own music. There are
two playstructures so children of all ages can play together. The toddler playstructure has lots of fun activities like a 360
degree Typhoon slide and tot rock climber. The older kids playstructure has multi-level decks, a 855 degree Typhoon slide,
2 other slides, 270 degree Try Rings, Fossil Bluff Climber and Dome Climber.
Reference Contact Name: Wes Schroeder, Park Superintendent, City of Woodland
Phone and Email: (916) 996-8461, westley.schroeder@cityofwoodland.org
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References
McConnell Park, Elk Grove
This 6.6-acre park was originally built in 1995 in the Hampton Village neighborhood of Elk Grove. The revitalization project
was made possible by the residents of Hampton Village who voted to increase their annual assessments to fund both the
construction and maintenance of the new facilities. The renovated park has something for everyone to enjoy! The
playgrounds were renovated with separate areas for 2-5 and 5-12 year olds with customized Miracle play structures with
bright, fun colors. The outdoor musical space is a place where people of all ages and abilities can collaborate in creative
ways. The Concerto line of instruments from Miracle Recreation will nurture discovery and bring joy to children, families
and communities. Adults and children can also come together and work out on the Miracle Recreation Fitness Equipment
which is installed around the playground. Wabash benches are placed around the play structures, so parents can relax and
have a great view of their children playing happily on the new playground. This playground needed an update and we think it
came together perfectly!
Reference Contact Name: Sheri Noblett, Senior Landscape Architect, Consumnes CSD
Phone and Email: (916) 405-5354, SheriNoblett@csdparks.com
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Subcontractors
Playgrounds Unlimited
Project Installer
Contact Information:
408.244.9848
customerservice@playgroundsunlimited.com
Work Performing - Playground Installer
Playgrounds Unlimited has been “Building Play, The Right Way, Since 1996.”
Playgrounds Unlimited has more than 25 years of industry experience. Our primary business focus is on playground
construction, installation, and renovation, Poured-in-Place (PIP) rubber safety surfacing, synthetic turf, sun shelters,
pre-fab buildings, shade canopies, and water play equipment. Playgrounds Unlimited’s extensive knowledge of
playground requirements based on manufacturer recommendations and Consumer Product Safety Commission (CPSC)
guidelines and American Society for Testing and Materials (ASTM) standards is why we are the industry leader in
playground installation.
Playgrounds Unlimited holds an “A” General Engineering and C61-D34 California State Contractors
License #756794.
Playgrounds Unlimited is a NPCAI Qualified Contractor (National Playground Contractors
Association, Inc.).
Playgrounds Unlimited is an IPEMA member (International Play Equipment Manufacturers
Association).
•Demolition and disposal of existing 2-5 and 5-12 playground structures and climbing wall (if needed)
•Remove and redistribute old EWF and top off with new EWF to correct depth per fall zone requirements
•Complete installation of new 2-5 and 5-12 playground equipment (and climbing wall space if needed) provided by
Miracle Playsystems
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Exceptions
We do not have any exceptions to this RFP for Todd Grove Park.
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California State Class 'B' License
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Don't forget to follow us on Social Media!
Shana Friesen, Client Services Manager
shana@miracleplaygroup.com
(510) 514-5212
miracleplaygroup.com
THANK YOU!
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Park Planet
(877)-473-7619 415 Elm St Sales@parkplanet.com
Red Bluff CA 96080
COVER LETTER – RFP # 104922-0086
Park Associates Inc., dba as Park Planet is pleased to submit a proposal for the City of
Ukiah – Todd Grove Park RFP. 09/14/22
As your representative at Park Planet, I will function as the overall project manager and
oversee all aspects of ordering, scheduling, delivering. Thank you for the opportunity to
provide the enclosed proposal.
Kyle Knox
Park Associates Inc. dba Park Planet
877.473.7619
CA License #959805
DIR# 1000423561
This offer/RFP is firm for 90 days.
I AUTHORIZE AUTHORITY TO ENTER INTO CONTRACTS ON BEHALF OF THE COMPANY;
DENA CARTER
ABOUT US - QUALIFICATIONS OF KEY PARTIES
Park Associates Inc. has been in the recreation industry for almost 20 years and we are
not your “average” playground distributor. We have a full-time staff of 10 employees,
whose backgrounds include NCAA Div. I Sports, Airforce Maintenance, Naval Logistics,
Competitive Cross-Fit and Fantasy Football. We pride ourselves on being more
accessible and more responsive than your average sales reps. All employees are
available Monday-Friday at the Corporate office in Redding, CA or via cell phone when
in the field. We are an aggressive team committed to becoming the fastest and most
experienced resource for all outdoor recreation needs.
Our 10-person sales team consists of experts in the field of shade, playgrounds,
surfacing and site amenities. With our Contractor’s license we have acted as the prime
contractor on jobs totaling over $20 million since 2012. Our team has experience with
building permits, engineering, and turn-key installations that often include field obstacles
that take experience and analytical thinking to resolve.
Since our inception, Park Associates Inc. has sold over $100 million worth of product
and services in and outside of California.
LEADTIME – Playcraft
It will take approx. 12-14 weeks from award of contract to deliver our equipment to City
of Redding.
ATTACHMENT 2
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www.parkplanet.com415 Elm St,
Red Bluff CA 96080
O: 877-743-7619
F: 530.246.0518
Proposal For: Todd Grove Park
Ukiah, CA
Kyle Knox - Territory Manager
Direct: 541-315-0001
Email: Kyle@parkplanet.com
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*Colors and textures may vary from actual product
Todd Grove Park
City of Ukiah
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*Colors and textures may vary from actual product
Todd Grove Park
City of Ukiah
Page 99 of 266
*Colors and textures may vary from actual product
Todd Grove Park
City of Ukiah
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*Colors and textures may vary from actual product
Todd Grove Park
City of Ukiah
Page 101 of 266
*Colors and textures may vary from actual product
Todd Grove Park
City of Ukiah
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CITY OF UKIAH -TODD GROVE PARKTOP VIEW
STRUCTURE#: NF526451A
PROJECT#: PPT22E70F8C
DATE: 9/1/2022
PLAYCRAFT REP:
Park PlanetMIN. USE ZONE: 55' x 52'
GENERAL NOTES:
This conceptual plan is based
on information provided prior
to construction. Detailed site
information, including the
following, should be obtained,
evaluated, and utilized in the
final project design. Exact site
dimensions, topography,
existing utilities, soil conditions
and drainage solutions.
WARNING: Accessible safety
surfacing material is required
beneath and around this
equipment that has a critical
height value (Fall Height)
appropriate for the highest
accessible part of this
equipment. Refer to the CPSC'S
Handbook For Public
Playground Safety, Section 4:
Surfacing.
R5
FOR KIDS
AGES
5-12
ADA ACCESSIBILITY GUIDELINE -ADAAG CONFORMANCE
ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES
12 9/6 0 9/4 4/3
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CITY OF UKIAH -TODD GROVE PARKTOP VIEW
STRUCTURE#: STAPC1303
PROJECT#: PPT22E70F8C
DATE: 9/1/2022
PLAYCRAFT REP:
Park Planet
GENERAL NOTES:
This conceptual plan is based
on information provided prior
to construction. Detailed site
information, including the
following, should be obtained,
evaluated, and utilized in the
final project design. Exact site
dimensions, topography,
existing utilities, soil conditions
and drainage solutions.
WARNING: Accessible safety
surfacing material is required
beneath and around this
equipment that has a critical
height value (Fall Height)
appropriate for the highest
accessible part of this
equipment. Refer to the CPSC'S
Handbook For Public
Playground Safety, Section 4:
Surfacing.
No
ne
ADA ACCESSIBILITY GUIDELINE -ADAAG CONFORMANCE
ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES
0 0/0 0 0/0 0/0
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CITY OF UKIAH -TODD GROVE PARKSITE PLAN
PROJECT#: PPT22E70F8C
DATE: 9/1/2022
PLAYCRAFT REP:
Park PlanetMIN. USE ZONE: 49' x 51'
GENERAL NOTES:
This Preliminary Site Plan is
based on measurements that
were provided in the initial
planning phase. All dimensions
must be verified prior to the
submission of a purchase order.
Playcraft Systems will not be
held responsible for any
discrepancies between actual
dimensions and dimensions
submitted in the planning
phase.
The Minimum Use Zone for a
play structure is based on the
product design at the time of
proposal. Components and
structure designs may be
subject to change which may
affect dimensions. Therefore,
before preparing the site, we
strongly recommend obtaining
final drawings from the factory
(available after the order is
placed and included in the
Assembly Manual).
WARNING: Accessible safety
surfacing material is required
beneath and around this
equipment that has a critical
height value (Fall Height)
appropriate for the highest
accessible part of this
equipment. Refer to the CPSC'S
Handbook For Public
Playground Safety, Section 4:
Surfacing.
R5
FOR KIDS
AGES
5-12
ADA ACCESSIBILITY GUIDELINE -ADAAG CONFORMANCE
ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES
12 9/6 0 9/4 4/3
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Bill of Materials
9/1/2022
Project# PPT22E70F8CCITY OF UKIAH -TODD GROVE PARK
Item Description Quantity
NF526451A
HS-1004-R Collars 112
HS-1004-R35 Collars R35 15
GF-7002 Dome Cap, R5 8
S-1010-R5-10ft Post, 10ft R5 3
S-1011-R5-11ft Post, 11ft R5 2
S-1012-R5-12ft Post, 12ft R5 2
S-1014-R5-14ft Post, 14ft R5 2
S-1015-R5-15ft Post, 15ft R5 1
S-1018-R5-18ft Post, 18ft R5 6
S-1102-R5 Tri-Deck 7
S-1103-R5 Hex Deck, Half (5 Post)1
S-1110-R Filler, 12in 1
S-1206-24IW45 ADA Stairs, 24in Rise w/ Infinity Walls 1
S-1209-30IW Infinity Transfer Station, 42in-R 1
S-1234-8R Climber, Spiral Step 90-96in 1
S-1293-R5 Net Tower Ladder 9
S-1301-IW Wall, Infinity (Standard)5
S-1301-IW24 Wall, Infinity 24in (Filler)1
S-1303-R5 Single Slide SitDown Hood 1
S-1309-IW-R5 Infinity Half Walls (Pair)2
S-1310-IW-R5 Infinity Transition Wall 1
S-1535-DTG-LR36 Climber, Crawl-Netix 36in (L-Shaped, DTG, R) 1
S-1608-R5 Memory Panel 1
S-1618-R5G Seek Panel (Standard)1
S-1644-R5 Gear Panel 1
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Bill of Materials
(continued)
Item Description Quantity
S-16522-R5G Duo Panel 1
S-1701-3 Slide, Single 36in (Straight)1
S-1709-X2SP-L X-Tower Spiral Portal Slide Left 1
S-1709-X2SP-R X-Tower Spiral Portal Slide Right 1
S-1803-R5 Roof, Hex 1
S-1850-R5 Arc Extension Topper 2
S-1926-LR5 Center Access Hex Net Deck (96in)1
S-1928-XMN XM Tower w/ Crawl Netix 1
S-1933-R5 Spin Cycler 1
S-5101-H Half Frame 1
S-5103 Geo-Hex Wall 1
S-5104 Hex Net Frame 1
S-5203-DL Tri-Ring Bay (Deck)1
S-5204-DL Molecule Bay (Deck)1
S-5303 Snake Net Extension 1
S-5304-BMIR Bubble Mirror Extension 1
STAPC1303
A2-1303 1303 Safety Sign (5-12, HDPE)1
Page 2 of 2
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4
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5
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Introducing Playcraft System’s
FINISH WARRANTY
PLAYCRAFT SYSTEMS SHALL WARRANT ITS POWDER COATING AND PLAY-
TUFF COATING FOR A PERIOD OF FIVE (5) YEARS FROM THE DATE OF
INVOICE. PLAYCRAFT SYSTEMS WARRANTS AGAINST CRACKING AND/OR
PEELING DUE TO NORMAL CLIMATIC EXPOSURE.
THE FOLLOWING ACTS AND/OR OMISSIONS ARE NOT COVERED BY OUR WARRANTY: 1)
DAMAGE TO OUR FINISHES CAUSED BY MECHANICAL ABUSE SUCH AS SCRATCHES, ROUGH
HANDLING, INSTALLATION, OR VANDALISM/ABUSE; 2) DAMAGE TO OUR FINISHES CAUSED
BY DIRECT CONTACT WITH SALT WATER, CHEMICALS, OR OTHER CORROSIVE AGENTS; 3)
PHYSICAL DAMAGE DUE TO ENVIRONMENTAL HAZARDS AND ACT OF GOD; 4) LACK OF
MAINTENANCE OR ALTERATIONS TO THE FINISH. NO WARRANTY IS MADE WITH REGARD
TO GLOSS RETENTION OR UNIFORMITY OF GLOSS AND COLOR RETENTION.
PLAYCRAFT SYSTEMS RESERVES THE RIGHT TO DETERMINE WHAT ACTION, IF ANY,
WILL BE TAKEN TO RECTIFY ANY COATING FAILURE. THIS WARRANTY SHALL APPLY
TO THE REPAIR OR REPLACEMENT OF COATINGS (AT PLAYCRAFT SYSTEMS
DISCRETION) OF THE MATERIAL INVOLVED AND SHALL NOT INCLUDE
REIMBURSEMENT OF CONSEQUENTIAL EXPENSES SUCH AS INSTALLATION, REMOVAL,
OR DISPOSAL. THIS WARRANTY DOES NOT COVER REPAIR OF THE ITEM(S) BY ANY
OTHER SERVICE PROVIDER.
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ATTACHMENT 3
9/30/2022
Job Number:
Job: P21_0491_Todd Grove Park
Quote Name: Q-04240-20220930-1229
Quote Number: Q-04240
Prepared by:
ShanaFriesen
shana@miracleplaygroup.com
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $199,547.92
Freight: $15,844.00
Estimated Tax: $11,221.64
Total: $226,613.56
Miracle Equipment
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
EQUIP1 Miracle Play Structure for Ages 5-12
Per Plan Version 007
1 $139,541.00 $104,655.75 $9,288.21
Playground Equipment Installation Services
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
B14 Remove and Dispose of Existing
Ramp
1 $1,950.00 $1,950.00 $173.07
B11 Playground Demo and Disposal
(large structure) and Bollard Removal
1 $5,568.20 $5,568.20 $0.00
C17 Pull Back Existing Wood Fiber
Surfacing and Distribute On Site
207 $28.20 $5,837.40 $0.00
B15 Equipment Installation to Plan Per
Specification (Prevailing Wages
Apply)
1 $55,864.22 $55,864.22 $0.00
B21 ADA Concrete Walkway Extension
(No Color). Walkway to be 5'x38'x4".
Flush With Existing Sidewalk and
Asphalt. Allow Iron Gate to Close.
190 $36.53 $6,940.70 $615.99
P21_0491_Todd Grove Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX)
CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
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9/30/2022
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
B14 Concrete ADA Ramp 1 $6,115.00 $6,115.00 $542.71
Wood Fiber Surfacing
Product Code Description Qty Rate Total Estimated Tax
( if applicable)
C15 Wood Fiber Material Only (100 CY
or More)
207 $32.75 $6,779.25 $601.66
C17 Wood Fiber Surfacing Install Only
(Non-Blow In)
207 $28.20 $5,837.40 $0.00
Sub Total: $199,547.92
Total Freight: $15,844.00
Total Estimated Tax:
$11,221.64
Grand Total: $226,613.56
Company: ________________________________________
Signature: ________________________________________
Name: ___________________________________________
Date: ____________________________________________
Please confirm or edit order information below.
End User Company:
City of Ukiah
End User Contact:
End User Email:
Delivery Contact:
Mary Horger
Delivery Email:
Bill To Email:
Bill To:
City of Ukiah,
411 West Clay Street,
Ukiah, CA,
95482
P21_0491_Todd Grove Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX)
CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
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9/30/2022
mhorger@cityofukiah.com
Delivery Phone:
Delivery Address:
600 Live Oak Avenue Ukiah
CA 95482
Site Address:
600 Live Oak Avenue
Ukiah
Customer Reference #:
INDEMNITY
Client/Owner shall defend, indemnify and hold harmless Miracle Playsystems, Inc., its officers, directors, board of trustees, agents, or employees
and each of them, from any and all claims, demands, causes of action in law or in equity, damages, penalties, costs, expenses, reasonable attorneys’
fees, reasonable experts’ fees, reasonable consultants’ fees, judgments, losses or liabilities, of every kind and nature whatsoever arising out of or in
any way connected with or incidental to, the performance of the services under this Agreement or any of the obligations contained in this Agreement
(“Claims”). Without limitation, “damages” include personal injury, including, but not limited to bodily injury, emotional injury, sickness or disease,
or death to persons, including, but not limited to, any employees or agents of Miracle Playsystems, Inc., or any other person; or other damages of any
kind to anyone including, without limitation, economic loss, property damage and loss of use thereof. It is expressly acknowledged and agreed that
each of the foregoing indemnities is independent, that each shall be given effect, and that each shall apply despite any acts or omissions, misconduct
or negligent conduct, whether active or passive, on the part of, or other contractor(s); provided, however, Miracle Playsystems, Inc. duty to indemnify
shall be limited to the percentage or the degree Miracle Playsystems, Inc. comparative negligence caused any damages.
STANDARD NOTES
•Price quotation is good for 30 days. Accurate color selections must be made in writing prior to equipment going into production.
Colors to be confirmed with your local sales representative.
•PLEASE MAKE PURCHASE ORDER TO MIRACLE PLAYSYSTEMS, INC at PO Box 263 Alamo, CA 94507
•PLEASE REMIT CHECKS TO: MIRACLE PLAYSYSTEMS INC., 1276 S MAIN ST, SALINAS, CA 93901
•Please email/fax quotation with your signature to accept this quote and place order. Fax 510-893-2163 or email
Info@MiraclePlayGroup.com
•Unless otherwise specified, Miracle Playsystems, Inc DOES NOT include the following in this proposal:
•Engineered drawings
•Installation of equipment or other site amenities
•Specialty trades, equipment, power supply required to install equipment
•Any insurance requiring in excess of $1M/$2M per occurrence, special insurance coverage or wording, Prevailing/Certified wage
rates, local permitting, bid/performance bonds, temp fencing, geo tech surveys, playground safety inspection, equipment offload, and
testing services.
•Inspect equipment upon delivery. Color discrepancy must be reported at time of delivery. Installation constitutes acceptance of
colors.
•Warranty does not cover labor for reinstallation.
TERMS & CONDITIONS
•Purchase contract terms & conditions of sale: The client/customer’s acceptance and understanding of these terms & conditions and all
other supporting documentation provided as part of this package is evidenced by signing of this estimate/quote.
•Payment terms: Standard terms (on approved credit), unless otherwise noted are 50% with order and balance to ship equipment (no
retention). Should any changes be required to the products after order is placed, modifications or changes will be at client/customers
P21_0491_Todd Grove Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX)
CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
Page 3 of 4
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9/30/2022
expense. Miracle Playsystems, Inc maintains a no return policy and asks all clients to determine feature, layout and color selection
prior to ordering. Should any order be cancelled after production has started a 30% restocking fee will be charged to client. Credit
card convenience fee is 3.5% which will be added to all credit card charges
•Lead times: Estimated lead times for the time the order is released into production until it is delivered will vary.
•Lead times may currently be extended due to reasons such as supply chain issues, shipping delays, raw material shortages,
and other COVID-19 related impacts.
•Custom play feature lead times are determined on a case by case basis.
CONSTRUCTION SERVICES (if applicable)
Unless otherwise noted, we exclude responsibility for material delivery & offloading equipment, removal & disposal of packaging accumulated by
equipment packaging, project security, landscape & hardscape repair based on access route to site, delays or returns due to layout conflicts or delay
of other trades, removal of spoils from job site, locating underground: utilities, pipes, obstructions in work area, conditions unforeseen and/or not
disclosed at time of estimate, permits, engineering, material testing, soil samples, CPSI. Conditions: Grades; stable, compacted & workable with 95%
compaction and less than 1% grade, adequate access to site for labor, materials, tools and equipment. Estimate good for 90 days from quote or Dec.
31 of current calendar year, whichever comes first. Terms: Upon completion.
GENERAL TERMS
•THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN: Miracle Playsystems, Inc. objects to
any other terms proposed by client, in writing or otherwise, as material alterations, and all such proposed terms shall be void. Client
authorizes Miracle Playsystems, Inc. to ship equipment and agrees to pay the total specified. Shipping terms are FOB the place of
shipment via common carrier.
•Client and owner/operator agree to indemnify and hold Miracle Playsystems, Inc. harmless from and against all liabilities, losses,
penalties, damages and expenses, including costs and attorney fees, resulting from any and all claims, liens, damages, actions, suits,
judgments or settlements, injuries arising or alleged to arise out of their failure, or failure of architect, contractors, subcontractors,
installers, employees, agents and assigns to assemble, install, inspect and/or maintain the play equipment and impact absorbing
surfacing in full compliance with each manufacturers installation instructions and safety requirements and their misuse and/or
alteration of the play equipment.
Company: ______________________________________
Signature: ______________________________________
Name: ______________________________________
Date: ______________________________________
P21_0491_Todd Grove Park
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX)
CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
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ATTACHMENT 4
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Page 1 of 2
Agenda Item No: 7.c.
MEETING DATE/TIME: 10/5/2022
ITEM NO: 2022-2046
AGENDA SUMMARY REPORT
SUBJECT: Consider Adoption of Resolution Amending Rates for Legal Services Provided by the City Attorney
to $275 Per Hour.
DEPARTMENT: City Manager /
Admin PREPARED BY: Maya Simerson, Project & Grant Administrator
PRESENTER: Maya Simerson, Project and Grant Administrator
ATTACHMENTS:
1. Resolution - Attorney Rates 22
Summary: David J. Rapport has provided contractual City Attorney services to the City of Ukiah on an as-
needed basis since July 7, 1983. The City Council will consider a resolution to increase the rates for legal
services provided by the City Attorney and Assistant City Attorney Darcy Vaughn to $275 per hour.
Background: David J. Rapport has provided contractual City Attorney services to the City of Ukiah on an as
needed basis since July 7, 1983. Mr. Rapport’s experience and vast knowledge of municipal law are valued
assets for the City. In addition, Mr. Rapport’s long tenure provides a high level of continuity. The current rate of
$200 was last reviewed and set on June 17, 2015. Ms. Vaughn, who had been providing services under the
City Attorney contract, was designated by City Council resolution on September 21, 2016, as Assistant City
Attorney. The resolution also authorized Mr. Rapport to bill the City for the services provided by Ms. Vaughn
under his contract with the City, and at rates that do not exceed the rates approved by the City Council.
Discussion: The rate for City Attorney legal services has not been reviewed or adjusted for over seven years.
Mr. Rapport's current rate was last adjusted in 2015 and is well below the market rate.
Staff reviewed the rates of adjacent cities that contract for legal services. While the Mendocino County
average hourly rate is $200 per hour, this does not take into consideration that many of the contracts include
hourly rates for litigation and/or special projects that have higher hourly rates. These special rates range from
$225 to $250 per hour. Staff also researched and analyzed the legal contracts of three neighboring
organizations in our market area that are located in Sonoma County. The rates from those three cities reflect
an average of $307 per hour, with litigation and/or special project work ranging from $340 to $495 per hour.
In comparison, Mr. Rapport's request for an updated flat rate of $275 per hour is on the lower spectrum for
legal services provided to similar cities in the market area by attorneys with similar experience. Furthermore,
the City is charged a flat rate regardless of the category of service Mr. Rapport provides. Given that Mr.
Rapport is local, the City is not subject to travel costs often associated with similar contracts by other providers
for other cities. The requested rate increase will also include an annual cost of living adjustment based on the
Consumer Price Index, not to exceed 5% per year or be less than 0%.
Staff is recommending adoption of a Resolution (Attachment 1) that would be effective October 5, 2022, and
increases the hourly rate under the contract for legal services between David J. Rapport and the City of Ukiah,
to $275 for the services provided directly by David J. Rapport and Darcy Vaughn from the Law Offices of
Rapport and Marston. Billing rates would be adjusted annually on October 1, commencing in 2023, to reflect
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Page 2 of 2
any increase in the cost of living, based on the Bureau of Labor Statistics Consumer Price Index, and rounded
to the nearest five dollars ($5.00) not to be less than 0% and not to exceed 5% per year.
Recommended Action: Adopt a resolution amending the hourly rate under the contract for legal services
between David J. Rapport and the City of Ukiah, increasing the rate to $275 for the services provided directly
by David J. Rapport and Darcy Vaughn from the Law Offices of Rapport and Marston.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: Approved by Council annually in department budgets
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Funds are billed by direct service time; Primary funds are 200,777,800,820,840
PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU No. 2223-103
COORDINATED WITH: Sage Sangiacomo, City Manager
Page 132 of 266
Attachment 1
RESOLUTION NO. 2022-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING A RATE INCREASE
FOR CITY ATTORNEY SERVICES TO $275 PER HOUR.
WHEREAS:
1. The City of Ukiah (City) originally retained David J. Rapport to provide legal services as the Ukiah
City Attorney on July 7, 1983; and
2. The contract for said legal services allows for fee increases by City Council resolution;
3. The City last approved a rate increase for Mr. Rapport and assistant City Attorney Darcy Vaughn
on June 17, 2015, at an hourly rate of $200; and
4. Mr. Rapport's experience and knowledge of municipal law, acquired over 39 years, allow for the
efficient and timely provision of legal services to the City; and
5. Mr. Rapport's long tenure provides a level of continuity and institutional knowledge of value to the
City.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ukiah hereby approves
an hourly rate under the Contract for Legal Services between David J. Rapport and the City of Ukiah,
of $275 for the services provided directly by David J. Rapport, as City Attorney, and Darcy Vaughn,
as Assistant City Attorney, from the Law Offices of Rapport and Marston. Said rate to begin on
October 1, 2022.
BE IT FURTHER RESOLVED that commencing on October 1, 2023, and each year thereafter, this
billing rate shall be adjusted by the percentage increase in the Consumer Price Index over the prior
12-month period, not to exceed 5% or be less than 0%. As used herein, the term "Consumer Price
Index" shall mean the United States Department of Labor's Bureau of Labor Statistics' Consumer
Price Index, All Urban Consumers, All-Items, for the San Francisco-Oakland-San Jose area (1982-
84=100), or the successor of such index, or, if no successor index is designated, then such other
index to which the parties agree.
PASSED, ADOPTED and APPROVED this 5th day of October, 2022, by the following vote on roll call
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Jim O. Brown, Mayor
ATTEST:
_______________________________
Kristine Lawler, City Clerk
Page 133 of 266
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Agenda Item No: 7.d.
MEETING DATE/TIME: 10/5/2022
ITEM NO: 2022-2049
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Approval to Add Administrative Analyst to the City Manager Department and
Corresponding Budget Amendment.
DEPARTMENT: City Manager /
Admin PREPARED BY: Shannon Riley, Deputy City Manager
PRESENTER: Consent Calendar
ATTACHMENTS:
None
Summary: The City Council will consider approving the addition of an Administrative Analyst to the City
Manager's Department.
Background: With the 2022-23 budget, the City Council authorized positional adjustments with the retirement of
City's Emergency Management Coordinator, which resulted in the elimination of the coordinator position and the
assignment of the corresponding management duties of the position to a reclassified Senior Management Analyst
(formerly Management Analyst II position) and the addition of an Administrative Analyst. The net results of the
adjustments were no change in the number of team members and a minor budgetary savings.
The City Manager's Department currently consists of the following team members:
• City Manager
• Deputy City Manager
• City Clerk
• Senior Management Analyst (serves as Emergency Management Coordinator)
• Part-time Project and Grant Administrator (15-20 hours per week)
The part-time Project and Grant Administrator is dedicated to high-level special projects, like property
acquisition and complex contract negotiations, and is not available for additional hours. The Senior
Management Analyst is also assigned high-level work, including acting as the staff lead for the Diversity and
Equity Committee and serving as the half-time Emergency Management Coordinator, which was previously
filled by a full-time person. The Deputy City Manager performs Economic Development work, public
information/education, special projects, and serves as backup for the City Manager, City Clerk, and Senior
Management Analyst. There is no general administrative support for the Department.
Discussion: The City has continued to take on significant projects, including more major street projects than have
ever been performed at one time, major regional planning efforts, the adoption of a Climate Emergency Resolution
and the accompanying action steps, the final steps of the 2040 General Plan and its associated implementation
measures, the coordination of regional water and sewer districts, the rehabilitation of City facilities, and more. When
major projects are implemented, the expectations for citizen engagement and the need for public
information/education increases dramatically.
The City Manager's Office has carried out a careful evaluation of the workload, including current projects and
initiatives, pending projects, and deferred work due to lack of capacity. There is, and has been, a significant need
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Page 2 of 2
for administrative support that would serve all of the existing department team members; additionally, support is
needed for the general implementation of City goals, core values, policies and priorities, and for the oversight of
various employee and community-related programs and projects. Examples of these include the Diversity and
Equity Committee's Action Plan, the action items associated with the Climate Emergency Resolution, and the
continued development of the City's Emergency Management plans. Further, the City is anticipating the
unprecedented availability of grant funds from State and Federal sources. In order to take full advantage of these
opportunities, it will require a significant amount of work to track, be "shovel ready" for, apply, implement, and
monitor each project. In short, there is more than enough work than current capacity can support, and if staffing
remains at the current levels, not all opportunities may be able to be pursued.
Therefore, in order to more effectively provide oversight and support to the other departments and to more
efficiently accomplish the Council's goals and serve the community, the City Manager's Office is recommending the
addition of a second Administrative Analyst. The job description and compensation package would be the same as
the previously approved (and not yet filled) Administrative Analyst (link to job description here: Job Description),
with a salary range of $54,937.08 - $66,776.52 per year. The corresponding budget amendment would be for
$65,000 to cover salary, benefits, and office equipment, as needed.
Recommended Action: Approve addition of Administrative Analyst to the City Manager Department and
corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 0
PROPOSED BUDGET AMOUNT: $65,000
FINANCING SOURCE: NA
PREVIOUS CONTRACT/PURCHASE ORDER NO.: NA
COORDINATED WITH: Sage Sangiacomo, City Manager
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Agenda Item No: 12.a.
MEETING DATE/TIME: 10/5/2022
ITEM NO: 2022-2032
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Approval of a Baseline Methodology and Thresholds for 1) Evaluating Future
Land Use Development and Transportation Projects; and 2) Screening Projects by Size for the City's 2040
Draft General Plan and to be Responsive to the Requirements of SB 743 Pertaining to CEQA (Continued from
09-21-22) .
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director
PRESENTER:
Craig Schlatter, Community Development
Director; Don Hubbard, Colin Burgett, and Todd
Tregenza, GHD
ATTACHMENTS:
1. Tech Memo - Ukiah SB-743 Methodology-Rev 9.15.22
2. 9-21-22 13a Presentation Given at Meeting
3. 743 Methodology-10.3.22 GHD memo - posted 10-4-22
Summary: Council will consider approval of a baseline methodology and thresholds for 1) evaluating future
land use development and transportation projects; and 2) screening of projects by size for the City's 2040
Draft General Plan and to be responsive to the requirements of SB 743 pertaining to CEQA.
Background: The City is in the process of updating its General Plan, of which a public review draft 2040 General
Plan was released on August 5, 2022. A Draft Environmental Impact Report (DEIR) is being prepared for evaluation
of environmental impacts from the draft General Plan, and a component of this DEIR is an analysis of the
foreseeable environmental impacts related to transportation-related greenhouse gas emissions generated from
future land use and transportation projects.
SB 743, signed into law in 2013, changed the way the State measures the impacts of new development and
transportation projects. In the past, projects were evaluated based on the potential increase in traffic in the
immediate area and the effect on delay at intersections. The new approach focuses on evaluating the effect of new
development and transportation projects on "Vehicle Miles Traveled" or "VMT" based on the total distances traveled
by motor vehicles, which reflects the efficiency of land use and transportation patterns, the provision of multi-modal
transportation facilities, and the diversity of local land use patterns. In short, SB 743 aims to better promote
statewide policies that (a) combat climate change by reducing greenhouse gas emissions and particulates; (b)
encourage infill development and a diversity of uses instead of sprawl; and (c) promote multi-modal transportation
networks, providing clean, efficient access to destinations and improving public health through active transportation.
As part of implementing SB 743, revisions to CEQA Section 15064.3 that describe specific considerations for
evaluating a project’s transportation impacts went into effect statewide on July 1, 2020. Given the analysis of
foreseeable environmental impacts required through the City's 2040 General Plan DEIR preparation process, and
that the City has not yet adopted a baseline methodology or thresholds for evaluation of land use development and
transportation projects or screening criteria, the City requested its General Plan mobility consultant GHD prepare a
technical memorandum with recommendations for this methodology and thresholds.
On September 15, 2022 GHD completed the Technical Memorandum in Attachment 1. The Technical Memo
described the proposed methodology for assessing transportation impacts in Ukiah consistent with SB 743 and
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current CEQA Guidelines. The Memo also proposed recommendations for the setting of thresholds for 1) evaluating
transportation and land use development projects; and 2) screening of projects by size (Section 5, pages 4-5).
At City Council's September 21, 2022, regular meeting, there was discussion by Council about the proposed
methodology and thresholds. Council continued the item to the October 5, 2022, regular meeting, with direction to
Staff to provide real-world examples of the proposed methodology, as well as an analysis of the differences
between a countywide and citywide average methodology. See Attachment 2 for a copy of the slides presented at
the September 21 meeting.
Discussion: Staff working with GHD has researched items directed by Council, but at the time of agenda
publication, did not yet have a finalized memorandum. Upon finalization of this research and prior to the
October 5, 2022, meeting, this information will be distributed to the Council and uploaded to the agenda
packet.
Recommended Action: Approve recommended thresholds and methodology for 1) evaluating future land use
development and transportation projects; and 2) screening projects by size for the City's 2040 Draft General
Plan and to be responsive to the requirements of SB 743 pertaining to CEQA.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 137 of 266
Technical Memorandum
The Power of Commitment
11196303 1
September 15, 2022
To Craig Schlatter, City of Ukiah Contact No. (707) 463-6219
Copy to Jim Harnish, Mintier Harnish Email cschlatter@cityofukiah.com
From Don Hubbard, TE, AICP Project No. 11196303
Project Name City of Ukiah General Plan Update
Subject SB-743 Methodology
1. Introduction
This memorandum describes the proposed methodology for assessing transportation impacts in Ukiah
consistent with SB-743 and current CEQA Guidelines. SB-743 addresses a range of topics and aims to
better promote statewide policies that (a) combat climate change by reducing greenhouse gas emissions
and particulates; (b) encourage infill development and a diversity of uses instead of sprawl; and (c) promote
multi-modal transportation networks, providing clean, efficient access to destinations and improving public
health through active transportation. As part of implementing SB 743, revisions to CEQA Section 15064.3
that describes specific considerations for evaluating a project’s transportation impacts went into effect
statewide on July 1, 2020.
CEQA gives lead agencies broad discretion over analytical methodologies. CEQA Guidelines
§15064.3(b)(4), which is new with SB-743, reads:
“Methodology. A lead agency has discretion to choose the most appropriate methodology to
evaluate a project’s vehicle miles traveled, including whether to express the change in absolute
terms, per capita, per household or in any other measure. A lead agency may use models to
estimate a project’s vehicle miles traveled, and may revise those estimates to reflect
professional judgment based on substantial evidence. Any assumptions used to estimate vehicle
miles traveled and any revisions to model outputs should be documented and explained in the
environmental document prepared for the project. The standard of adequacy in Section 15151
shall apply to the analysis described in this section.”
No particular methodology or metric is mandated; the choice is left to the lead agency. In making this
choice, an agency should bear in mind what sort of criteria the legislature had in mind for
determining the significance of transportation impacts goals of SB-743. These were expressed in
PRC §21099(b)(1), “Those criteria shall promote the reduction of greenhouse gas emissions, the
development of multimodal transportation networks, and a diversity of land uses.”
The methodology described in this memo is based on the one developed for the Sacramento Blueprint
Project, the groundbreaking study of how smart growth policies could lead to reductions in vehicle-miles
traveled (VMT). The Blueprint Project represented a sea change in how transportation impacts were
analyzed, because it demonstrated that conventional travel demand models have inherent blind spots that
make them insensitive to the effects of residential and employment density, neighborhood design, and a
diversity of land uses in close proximity to one another (the 3 D’s). It went a step further and developed
procedures external to a traffic model to forecast the effects of the 3 Ds on travel behavior. This work won a
host of awards including US-EPA’s National Award for Smart Growth Achievement, FHWA’s Transportation
Planning Excellence Award, the American Institute of Architects’ Presidential Citation, and AMPO’s
National Award for Outstanding Achievement in Metropolitan Transportation Planning.
Attachment 1
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11196303 2
2. Description of the Methodology
The methodology consists of determining the land use characteristics of each neighborhood and then
assessing the potential for interacting with complementary land uses through non-auto trips. Data shows
that when housing is in close proximity to retail and services uses people will walk or bike to those uses at
least some of the time, and even if they drive the trips will be short (i.e. low VMT trips). Similarly, the
likelihood of people walking or biking to work, rather than driving, depends on the distance between their
homes and workplaces. So measures of proximity are also measures of the potential for VMT reduction.
The steps in the methodology are shown in Figure 1. These are:
Inputting Land Use Data
1) The study area, the city of Ukiah and its vicinity, were divided into in hexagons. The size of the
hexagons was based on survey data of typical distances for walking trips by Americans. The idea
being that land uses in a given hexagon would be within comfortable walking distance of
complementary land uses in the six adjacent hexagons.
2) The existing land uses in each hexagon were then grouped into three categories as follows:
Residential, measured in households
Retail, measured in jobs. This category includes services such as banking and beauty
salons that typically attract more trips by customers than commute trips by employees
Non-retail, also measured in jobs. This includes office, industrial, and agricultural jobs
where the majority of trips are made by employees rather than customers.
Figure 2, Figure 3, and Figure 4 show the existing distribution of households, retail jobs, and
non-retail jobs in Ukiah, respectively.
Computing Diversity Indicators
3) The land uses in each hexagon are then combined with the land uses in the six adjacent hexes to
represent the diversity of land uses available within walking distance to people in the hexagon.
4) The potential for interaction with complementary land uses was then estimated using three diversity
indices, each representing a different type of transaction:
Jobs/Housing Diversity, which represents a person’s ability to walk to their place of
employment. In traffic forecasting this type of trip is termed a home-based work (HBW) trip.
Retail/Housing Diversity, which represents a person’s ability to walk for shopping trips. In
traffic forecasting this type of trip is termed a home-based other (HBO) trip.
Job/Mix Diversity, which represents the interaction between retail and non-retail uses. For
example, office workers walking to nearby restaurants or coffee shops. In traffic forecasting
this type of trip is termed a non-home-based work (NHB) trip.
The formulas for these indices are as follows:
Jobs/Housing Diversity =1-[(b*HHs-EMP)/(b*HHs + EMP)]
Jobmix Diversity = 1-[(c*REMP-NEMP)/(c*REMP + NEMP)]
Retail/Housing Diversity = 1-[(b*HHs-REMP)/(b*HHs + REMP)]
Where:
HH = Number of households
REMP = Number of Retail and Service Jobs
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11196303 3
NEMP = Number of Non-Retail Jobs
EMP = Total number of jobs (i.e. REMP + NEMP)
b = total regional employment / total regional households
c = total regional non-retail jobs / total regional retail jobs
d = total regional retail/service employment / total regional households
These formulas produce scores for individual hexagons that range from -1 to 1, with a score of 0
indicating an ideal mix of land uses and scores of -1 and 1 indicating that only one of the land uses
is present.
The ideal mix of land uses, found in the formulas as “a”, “b”, and “c”, was determined from the
county-wide mix of the three land uses types. The rationale for this is the fact that land uses tend to
balance when viewed over a large area. For example, government jobs may be concentrated in
one area and industrial jobs in another, while residences and shops are distributed among various
other communities, but when taken as a whole the housing, retail, and non-retail uses in a region
tend to occur in the correct proportions for that particular type of region.
5) The scores for the three types of diversity were then mapped out. These maps can be used by City
staff to identify which parts of the city have a good balance of land uses and which might benefit
from zoning that would promote a better mixing of land uses.
Computing City-Wide Score
6) For some purposes, such as evaluating general plan alternatives, it is useful to be able to compute
a combined diversity score for the study area as a whole. The first step in doing this is to convert
the diversity scores from the -1 to 1 range used in the scores for individual hexagons into their
absolute values, with 0 again indicating a perfect mix of uses and 1 indicating no mix at all (i.e. a
single land use type). If this were not done, then the scores of, say, over-retailed and under-retailed
neighborhoods in different parts of the city would cancel each other out, when in fact both have a
poor land use balance.
7) The three types of diversity are not equally important for every hexagon because the number of
HBW, HBO, and NHB trips depends on the land uses in the hex. The table below shows the
number of trips of each type generated by each of the three land use categories:
Trip Purpose
Trip Generation Rate
Household Retail Job Non-Retail
Job
Home-Based Work 2.2 1.2 1.7
Non-Home-Based 1.0 8.1 1.9
Home-Based Other 5.9 8.2 0.8
Total 9.0 17.5 4.4
8) The land uses for each hex are then multiplied by the trip generation rates and used to compute the
percentage of total trips in each trip category. Figure 5 shows the total trips generated by hex zone.
9) The three individual scores for each hexagon are then combined into an individual score for each
hexagon using the trip types as weighting.
10) The scores for the individual hexagons are then combined using the number of trips generated by
the hex to weight their contribution to the city-wide score. Note that this means that the inclusion of
vacant hexagons outside of the city will have no effect on the outcome; they generate no trips and
so their scores will be weighted at zero.
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11196303 4
3. Results
Figure 6, Figure 7, and Figure 8 show the three diversity scores for existing land uses. Figure 9 shows
the total diversity by zone for existing land uses. These figures show several things:
Much of the city core scores quite well, between -0.30 and 0.30, on jobs/housing diversity (see
Figure 6). This indicates the success that Ukiah has achieved in enabling people to live and work
in close proximity.
The edges of the city do not score as well on jobs/housing diversity (see Figure 6). However, this
does not hurt the city’s overall score as much as Figure 6 might imply, because there are relatively
few jobs and residences in those areas. This is indicated by the small size of the circles in the
hexagons in Figure 6.
The city as a whole is over-retailed in relation to its population, due to the fact that it serves as the
main retail destination for a large surrounding area (see Figure 7). This has implications both for
sales tax revenues (good) and VMT (bad).
Figure 8 shows that, with the exception of the city core (the light-colored hexagons), retail and
non-retail jobs tend to be concentrated in different parts of the city (the red and blue hexagons in
the figure). This limits their potential for interaction that does not involve driving.
4. Advantages of the Methodology
This methodology offers a number of practical advantages:
a) Ease of Use: It does not require expensive software and special training to use, as is the case with
most traffic models. City staff can evaluate projects using the Excel program already found on their
computers.
b) Nuanced, Informative Results: Unlike other methodologies, whose output is a just a number saying
the VMT is high or low, this methodology provides a clear indication of the underlying causes of
high or low auto use. For example, it might show the analyst that a proposed housing project is in
a location that lacks local shopping opportunities and might be improved with the addition of
locally-serving retail.
c) Appropriate Scale: While this methodology cannot substitute for a convention traffic model for
forecasting over large geographic areas (entire counties), it is likely to provide a more accurate
representation of travel behavior in a small town than is possible with a conventional model. This is
because traffic models incorporate certain necessary simplifications, such as centroid connectors
and frictionless intersections, that are inconsequential when forecasting long trips but are highly
distorting when forecasting trip-making over small areas. With a total area of less than 5 square
miles, Ukiah is the sort of compact, walkable city better suited to a proximity-based model than a
trip-based model.
5. Thresholds
CEQA analyses performed under SB-743 require the use of thresholds, as was the case for the LOS-based
analyses they replaced. We recommend that the City establish three types of thresholds, namely:
1) Thresholds for Screening by Size: CEQA offers categorical exemptions for very small projects
from having to do EIRs, both because of the negligible impact they are likely to have and because
the expense of performing an EIR might make small projects unviable. We recommend that the
City use the Class 1, for small expansions of existing uses, and Class 3, for new small projects,
exactly as they are written in CEQA Guidelines §15301 and §15303. Some jurisdictions are
experimenting with converting the thresholds in the CEQA guidelines, which as measure in square
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11196303 5
feet, into some sort of equivalent in vehicle trips per day. We do not recommend this, because it
involves a series of assumptions that may prove difficult to defend and in any case offers no
significant advantages for Ukiah over the sections as written.
2) Thresholds for Land Development Projects: The methodology described in this memo is
intended for use in analyzing land use projects. As with other aspects of SB-743, there is a lot of
uncertainty regarding how the thresholds should be set. OPR’s Technical Advisory suggested using
a threshold requiring a 15% reduction in VMT over existing conditions. The 15% number originated
in CARB’s California’s 2017 Climate Change Scoping Plan, where it was computed as the average
reduction needed to achieve the State’s GHG reduction goals. However, this state-wide average
may not be appropriate for all jurisdictions, and CARB has more recently set higher targets in some
MPO areas and lower targets in others. For example, CARB’s latest plan calls for a 19% reduction
in VMT for the four largest MPOs1 down to less than 10% for some of the smaller MPOs. Since
Ukiah is not in an MPO region, we suggest using the targets for Shasta RTA, since it is both the
geographically closest MPO and demographically most similar MPO to Ukiah. CARB set the target
for Shasta RTA at a 4% reduction in average per-capita VMT.
3) Thresholds for Transportation Projects: As stated earlier, it is the intent of SB-743 that lead
agencies use, criteria that “... shall promote the reduction of greenhouse gas emissions, the
development of multimodal transportation networks, and a diversity of land uses.” (PRC
§21099(b)(1)). We recommend setting a threshold that explicitly focuses on balancing
transportation modes within the city. An example would be:
“A project’s impacts shall be deemed significant if it results in a percentage increase in
road capacity higher than the percentage increase in bicycle or multi-use capacity.”
Note that this threshold would make all active transportation projects presumptively less-than-
significant. It would not preclude the City from undertaking road expansion projects, but it would
mean that such projects would need to include expansion of the bicycle facility system as well. As
written, it would require a 1%-to-1% expansion of the two systems, but it could easily be tweaked to
require a 1%-to-2% or 3% expansion of bike facilities to help that system catch up with the facilities
offered to cars.
6. Using the Methodology for Individual Projects
To use this methodology for an individual land use project is similar to that used for evaluating the General
Plan, except that instead of computing a score for the entire city, you would only compute the score for the
hex where the proposed project will be constructed. This score will reflect the proposed project’s
interactions with all the other land uses2 within typical walking distances. The idea is to see whether or not
the project moves the neighborhood it is in towards the “Goldilocks” spot where the three main types of land
uses are in perfect balance.
The Goldilocks framing is best illustrated with a hypothetical example of a developer proposing to build a
residential project in a hex agon that, with its neighboring six hexagons, currently has 500 dwelling units,
500 retail jobs, and 500 non-retail jobs. The developer would like to build 2,000 additional dwelling units,
but their EIR will include a reduced-impact alternative with only 500 additional dwelling units.
City staff would note the diversity indices for existing conditions, then add 2,000 households and note the
results. They would repeat the procedure for 500 households. When they tabulate the results, they would
get a table like the one shown below.
1 SCAG, MTC, SANDAG, and SACOG
2 This should include both existing and already-approved land uses
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11196303 6
The right-most column in the table shows that this project would improve the land use balance in the
neighborhood, and that the reduced-impact alternative would be superior to the developer’s preference in
terms of land use diversity. The analyst could stop there, and conclude that under either alternative the
project would have less-than-significant impacts on the area. However, if they took the analysis one step
further and input a range of project sizes into the spreadsheet, they could get a more nuanced feel of the
interactions at work in this location.
Figure 10 shows the Jobs/Housing diversity for different numbers of households, given that 500 retail and
500 non-retail jobs are within walking distance. The black dot shows existing conditions. With 500
households, this area has fewer DUs than would be optimal for this amount of employment. However, the
reduced-impact alternative (blue dot) would result in a nearly ideal mix of jobs and households. The
developer’s preferred alternative of adding 2,000 DUs (red dot) would over-shoot the ideal; the area would
go from having too few DUs to having too many for the number of jobs nearby.
Figure 11 repeats the range analysis, but this time for Retail/Housing Diversity. The black dot shows that
the area is over-retailed in proportion to the number of nearby homes. The blue dot shows that the reduced
impact alternative pushes the balance in the right direction, but the area would remain over-retailed. The
red dot shows that the area would go from having too little retail for the area it serves to having too little.
Nevertheless, it would be closer to the ideal mix than existing conditions.
Figure 12 completes the analysis by showing the combined score for a range of project sizes. The shape
changes because the combined score uses absolute values, with zero indicating a perfect mix. The most
interesting thing about this figure is that it shows that the Goldilocks project size would be about 900
additional DUs (so 1,400 DUs in total if you include the existing 500). This would result in the optimal
amount of residential development for an area with 500 retail and 500 non-retail jobs.
Someone may wonder why the score in Figure 12 does not go down to zero for the optimal residential
amount. The reason is that the interaction between the retail and non-retail jobs, the JobMix Diversity, is not
affected by the number of households nearby. Since the proportions of retail and non-retail jobs is in this
case not ideal, an ideal score cannot be achieved in this location; at least not without tinkering with the
amount of employment.
This example illustrates the key advantages of this methodology. In just an hour or two, using just a
spreadsheet, a City staff person could evaluate a proposed project’s effects on land use balance and
opportunities for non-auto trips, and thus its effects on VMT. The analysis would not only reveal how the
project would alter the land use balance but also points towards ways to optimize the project.
Existing City Average 0.27 0.24 0.35 0.30
Existing Project Hexagon -0.32 0.33 -0.49 0.40
+500 DUs 0.02 0.33 -0.18 0.20 51%
+2,000 DUs 0.44 0.33 0.27 0.32 22%
% Improvement
in Diversity
Total
Diversity
Score
Retail/
Housing
Diversity
Jobmix
Diversity
Jobs/
Housing
Diversity
Project Alternative
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11196303 7
Figure 1: Methodology Flowchart
Key
Divide Analysis
Area into
Hexagons
Retail/Housing
Households
Retail Jobs
Non‐Retail
Jobs for each
Hexagon
Aggregate to
Hex & 6
Neighbors
JobMix Diversity
Compute
Jobs/Housing
Diversity
Non Home‐Based
Home‐BasedOther
Home‐Based Work
Trip‐GenRate by
Land Use
Non Home‐Based
Home‐BasedOther
Total Home‐Based
Work Trips for
each Hex
Weighted Score
for each Hexagon
1
2
3
4
7
8
9Retail/Housing
JobMix Diversity
Jobs/Housing
Diversity Map
5
Retail/Housing
JobMix Diversity
Absolute Values
of Jobs/Housing
Diversity by Hex
CombinedCity‐Wide
Diversity Score
6
10
GIS Task
Computation
Datafrom Research
Output
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De
s
pina
Dr
iv
e
N
o
r
t
h
S
t
a
t
e
Str
e
e
t
Nor
th
Mai
n
S
t
r
e
e
t
N
o
r
t
h
S
c
h
o
o
l
S
t
r
e
e
t
Mas
on
S
tre
e
t
Nor
th
O
a
k
S
t
r
e
e
t
N
o
r
t
h
D
o
r
a
S
t
r
e
e
t
West Mill S
t
r
e
e
t
Wa l n u t A v e n u e
S
o
u
t
h
M
a
i
n
S
t
r
e
e
t
NorthStateStreet
E mpire Drive
No
r
t
h
O
r
c
h
a
r
d
Av
en
ue
A
i
r
p
o
r
t
P
a
r
k
B
o
u
l
e
v
a
r
d
Commerce Drive
S
o
u
t
h
D
o
r
a
S
t
r
r
e
t
Orr Springs Road
Cypress Avenu
e
S
o
u
t
h
O
a
k
S
t
r
e
e
t
86 87
110 111 112
133 134 135 136
157 158 159
174 175 176 180 181 182
198 199 200 203 204 205 206
220 221 222 223 224 225 226 227 228
229
230
245 246 247 248 249 250 251 252
253 254 255
268 269 270 271 272 273 274 275 276 277 278 280
296 297 298 299
300
301 302 303 304 305
319 320 321 322 323 324 325 326 327 328
344 345 346 347
348 349 350 351
368 369 370 371 372 373 374
392 393 394 395 396 397 398 399 400
416 417 418 419 420 421 422
441 442 443 444 445 446 447 450
467 468 469 470 473
492 493 494
Legend
Source Zone Households
(HH)
0 - 3 HH
4 - 9 HH
10 - 32 HH
33 - 53 HH
54 - 71 HH
72 - 126 HH
127 - 162 HH
163 - 230 HH
231 - 314 HH
315 - 393 HH
Annexation Areas
City Limits
Highway
Roads
FIGURE 2
09/01/2022Date
-Revision No.
11196303Project No.CITY OF UKIAH
GENERAL PLAN UPDATE 2040
HOUSEHOLDS
(EXISTING)Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area, Highway, Roads: Mintier Harnish, 2022. World Imagery: MaxarCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 01 Sep 2022 - 14:30
427 428
450 451 452 453
473 474 475 476 477
501
Annexation Area to the Northeast
Page 145 of 266
Lo w G ap Road
E a s t Perkins
S
t
reet
E a s t G o b b i S tr e e t
S
o
u
t
h
S
t
a
t
e
S
t
r
e
e
t
R
ede
m
eyer
R
o
a
d
S
o
u
t
h
Dora
S
t
r
e
e
t
TalmageRoad
De
s
pina
Dr
iv
e
N
o
r
t
h
S
t
a
t
e
Str
e
e
t
Nor
th
Mai
n
S
t
r
e
e
t
N
o
r
t
h
S
c
h
o
o
l
S
t
r
e
e
t
Mas
on
S
tre
e
t
Nor
th
O
a
k
S
t
r
e
e
t
N
o
r
t
h
D
o
r
a
S
t
r
e
e
t
West Mill S
t
r
e
e
t
Wa l n u t A v e n u e
S
o
u
t
h
M
a
i
n
S
t
r
e
e
t
NorthStateStreet
E mpire Drive
No
r
t
h
O
r
c
h
a
r
d
Av
en
ue
A
i
r
p
o
r
t
P
a
r
k
B
o
u
l
e
v
a
r
d
Commerce Drive
S
o
u
t
h
D
o
r
a
S
t
r
r
e
t
Orr Springs Road
Cypress Avenu
e
S
o
u
t
h
O
a
k
S
t
r
e
e
t
86 87
110 111 112
133 134 135 136
157 158 159
174 175 176 180 181 182
198 199 200 203 204 205 206
220 221 222 223 224 225 226 227 228
229
230
245 246 247 248 249 250 251 252
253 254 255
268 269 270 271 272 273 274 275 276 277 278 280
296 297 298 299
300
301 302 303 304 305
319 320 321 322 323 324 325 326 327 328
344 345 346 347
348 349 350 351
368 369 370 371 372 373 374
392 393 394 395 396 397 398 399 400
416 417 418 419 420 421 422
441 442 443 444 445 446 447 450
467 468 469 470 473
492 493 494
Legend
Source Zone Retail Jobs
0 - 1 Jobs
2 - 5 Jobs
6 - 9 Jobs
10 - 20 Jobs
21 - 28 Jobs
29 - 61 Jobs
62 - 93 Jobs
94 - 142 Jobs
143 - 232 Jobs
233 - 377 Jobs
City Limits
Annexation Areas
Highway
Roads
FIGURE 3
09/01/2022Date
-Revision No.
11196303Project No.CITY OF UKIAH
GENERAL PLAN UPDATE 2040
RETAIL JOBS
(EXISTING)Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area, Highway, Roads: Mintier Harnish, 2022. World Imagery: Earthstar GeographicsCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 01 Sep 2022 - 14:29
427 428
450 451 452 453
473 474 475 476 477
501
Annexation Area to the Northeast
Page 146 of 266
Lo w G ap Road
E a s t Perkins
S
t
reet
E a s t G o b b i S tr e e t
S
o
u
t
h
S
t
a
t
e
S
t
r
e
e
t
R
ede
m
eyer
R
o
a
d
S
o
u
t
h
Dora
S
t
r
e
e
t
TalmageRoad
De
s
pina
Dr
iv
e
N
o
r
t
h
S
t
a
t
e
Str
e
e
t
Nor
th
Mai
n
S
t
r
e
e
t
N
o
r
t
h
S
c
h
o
o
l
S
t
r
e
e
t
Mas
on
S
tre
e
t
Nor
th
O
a
k
S
t
r
e
e
t
N
o
r
t
h
D
o
r
a
S
t
r
e
e
t
West Mill S
t
r
e
e
t
Wa l n u t A v e n u e
S
o
u
t
h
M
a
i
n
S
t
r
e
e
t
NorthStateStreet
E mpire Drive
No
r
t
h
O
r
c
h
a
r
d
Av
en
ue
A
i
r
p
o
r
t
P
a
r
k
B
o
u
l
e
v
a
r
d
Commerce Drive
S
o
u
t
h
D
o
r
a
S
t
r
r
e
t
Orr Springs Road
Cypress Avenu
e
S
o
u
t
h
O
a
k
S
t
r
e
e
t
86 87
110 111 112
133 134 135 136
157 158 159
174 175 176 180 181 182
198 199 200 203 204 205 206
220 221 222 223 224 225 226 227 228
229
230
245 246 247 248 249 250 251 252
253 254 255
268 269 270 271 272 273 274 275 276 277 278 280
296 297 298 299
300
301 302 303 304 305
319 320 321 322 323 324 325 326 327 328
344 345 346 347
348 349 350 351
368 369 370 371 372 373 374
392 393 394 395 396 397 398 399 400
416 417 418 419 420 421 422
441 442 443 444 445 446 447 450
467 468 469 470 473
492 493 494
Legend
Source Zone Non-Retail
Jobs
0 - 4 Jobs
5 - 18 Jobs
19 - 33 Jobs
34 - 45 Jobs
46 - 56 Jobs
57 - 86 Jobs
87 - 167 Jobs
168 - 291 Jobs
292 - 559 Jobs
560 - 978 Jobs
Annexation Areas
City Limits
Highway
Roads
FIGURE 4
09/01/2022Date
-Revision No.
11196303Project No.CITY OF UKIAH
GENERAL PLAN UPDATE 2040
NON-RETAIL JOBS
(EXISTING)Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area, Highway, Roads: Mintier Harnish, 2022. World Imagery: MaxarCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 01 Sep 2022 - 14:28
427 428
450 451 452 453
473 474 475 476 477
501
Annexation Area to the Northeast
Page 147 of 266
Lo w G ap Road
E a s t Perkins
S
t
reet
E a s t G o b b i S tr e e t
S
o
u
t
h
S
t
a
t
e
S
t
r
e
e
t
R
ede
m
eyer
R
o
a
d
S
o
u
t
h
Dora
S
t
r
e
e
t
TalmageRoad
De
s
pina
Dr
iv
e
N
o
r
t
h
S
t
a
t
e
Str
e
e
t
Nor
th
Mai
n
S
t
r
e
e
t
N
o
r
t
h
S
c
h
o
o
l
S
t
r
e
e
t
Mas
on
S
tre
e
t
Nor
th
O
a
k
S
t
r
e
e
t
N
o
r
t
h
D
o
r
a
S
t
r
e
e
t
West Mill S
t
r
e
e
t
Wa l n u t A v e n u e
S
o
u
t
h
M
a
i
n
S
t
r
e
e
t
NorthStateStreet
E mpire Drive
No
r
t
h
O
r
c
h
a
r
d
Av
en
ue
A
i
r
p
o
r
t
P
a
r
k
B
o
u
l
e
v
a
r
d
Commerce Drive
S
o
u
t
h
D
o
r
a
S
t
r
r
e
t
Orr Springs Road
Cypress Avenu
e
S
o
u
t
h
O
a
k
S
t
r
e
e
t
86 87
110 111 112
133 134 135 136
157 158 159
174 175 176 180 181 182
198 199 200 203 204 205 206
220 221 222 223 224 225 226 227 228
229
230
245 246 247 248 249 250 251 252
253 254 255
268 269 270 271 272 273 274 275 276 277 278 280
296 297 298 299
300
301 302 303 304 305
319 320 321 322 323 324 325 326 327 328
344 345 346 347
348 349 350 351
368 369 370 371 372 373 374
392 393 394 395 396 397 398 399 400
416 417 418 419 420 421 422
441 442 443 444 445 446 447 450
467 468 469 470 473
492 493 494
Legend
Source Zone Total Trips
0 - 31 trips
32 - 135 trips
136 - 331 trips
332 - 468 trips
469 - 740 trips
741 - 1,308 trips
1,309 - 2,198 trips
2,199 - 4,251 trips
4,252 - 6,658 trips
6,659 - 9,735 trips
Annexation Areas
City Limits
Highway
Roads
FIGURE 5
09/12/2022Date
-Revision No.
11196303Project No.CITY OF UKIAH
GENERAL PLAN UPDATE 2040
TOTAL TRIPS
(EXISTING)Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area, Highway, Roads: Mintier Harnish, 2022. World Imagery: MaxarCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 13 Sep 2022 - 11:20
427 428
450 451 452 453
473 474 475 476 477
501
Annexation Area to the Northeast
Page 148 of 266
86 87
110 111
112
133 134 135 136
157 158 159
174 175 176
180
181 182
198 199 200
203 204
205
206
220 221 222 223 224
225 226 227 228
229
230
245 246 247
248
249
250
251
252
253 254 255
268 269 270
271 272
273
274 275
276
277 278
280
296 297 298 299 300 301
302
303
304
305
319 320
321
322 323
324 325
326
327
328
344 345
346
347
348 349
350 351
368
369
370 371
372
373
374
392 393
394 395
396
397 398 399
400
416 417
418 419
420
421 422
441 442 443
444
445 446 447
450
467 468 469 470
473
492 493
494
Legend
Jobs-Housing
Diversity
-1 - -0.90
-0.89 - -0.80
-0.79 - -0.70
-0.69 - -0.60
-0.59 - -0.50
-0.49 - -0.40
-0.39 - -0.30
-0.29 - -0.20
-0.19 - -0.10
-0.09 - 0
0 - 0.09
0.10 - 0.19
0.20 - 0.29
0.30 - 0.39
0.40 - 0.49
0.50 - 0.59
0.60 - 0.69
0.70 - 0.79
0.80 - 0.89
0.90 - 1
Null
Total Trips
Trips
0
3,245
6,490
9,735
Annexation
Areas
City Limits
Highway
Roads
FIGURE 6
09/12/2022Date
-Revision No.
11196303Project No.
JOBS/HOUSING DIVERSITY &
TOTAL TRIPS BY HEX ZONE
(EXISTING)
GENERAL PLAN UPDATE 2040
CITY OF UKIAHoMap Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area: Mintier Harnish, 2022. World Imagery: Earthstar GeographicsCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 13 Sep 2022 - 14:07
427
428
450 451 452 453
473
474
475
476
477
501
Annexation Area to the Northeast
Page 149 of 266
86 87
110 111
112
133 134 135 136
157 158 159
174 175 176
180
181 182
198 199 200
203 204
205
206
220 221 222 223 224
225 226 227 228
229
230
245 246 247
248
249
250
251
252
253
254 255
268 269 270
271 272
273
274 275
276
277 278
280
296 297 298 299 300 301
302
303
304
305
319 320
321
322 323
324 325
326
327
328
344
345
346 347
348 349
350 351
368
369
370 371
372
373
374
392 393
394 395
396
397 398 399
400
416 417
418
419
420
421 422
441 442 443
444
445 446 447
450
467 468 469 470
473
492 493
494
Legend
Retail-Housing Diversity
-1 - -0.90
-0.89 - -0.80
-0.79 - -0.70
-0.69 - -0.60
-0.59 - -0.50
-0.49 - -0.40
-0.39 - -0.30
-0.29 - -0.20
-0.19 - -0.10
-0.09 - 0
0 - 0.09
0.10 - 0.19
0.20 - 0.29
0.30 - 0.39
0.40 - 0.49
0.50 - 0.59
0.60 - 0.69
0.70 - 0.79
0.80 - 0.89
0.90 - 1
Null
Total Trips
Trips
0
3,245
6,490
9,735
Annexation Areas
City Limits
Highway
Roads
FIGURE 7
09/12/2022Date
-Revision No.
11196303Project No.
RETAIL/HOUSING DIVERSITY &
TOTAL TRIPS BY HEX ZONE
(EXISTING)
GENERAL PLAN UPDATE 2040
CITY OF UKIAHoMap Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area: Mintier Harnish, 2022. World Imagery: MaxarCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 13 Sep 2022 - 14:13
427
428
450 451 452 453
473
474
475
476
477
501
Annexation Area to the Northeast
Page 150 of 266
86 87
110 111 112
133 134 135 136
157 158
159
174 175 176
180
181
182
198 199 200
203 204
205 206
220 221 222 223
224 225 226
227 228 229 230
245 246 247
248
249
250 251
252 253
254 255
268 269 270 271
272
273
274 275
276
277
278
280
296 297 298 299 300 301 302 303 304
305
319 320
321
322
323
324 325
326 327
328
344 345 346
347
348
349
350
351
368 369
370 371
372
373
374
392 393
394
395
396
397 398
399 400
416 417
418 419 420
421
422
441 442 443 444 445 446
447 450
467 468 469
470 473
492 493
494
Legend
Jobmix Diversity
-1 - -0.9
-0.89 - -0.80
-0.79 - -0.70
-0.69 - -0.60
-0.59 - -0.50
-0.49 - -0.40
-0.39 - -0.30
-0.29 - -0.20
-0.19 - -0.10
-0.09 - 0
0 - 0.09
0.10 - 0.19
0.20 - 0.29
0.30 - 0.39
0.40 - 0.49
0.50 - 0.59
0.60 - 0.69
0.70 - 0.79
0.80 - 0.89
0.90 - 1
Null
Total Employment
Jobs
0
1,340
2,680
4,020
Annexation
Areas
City Limits
Highway
Roads
FIGURE 8
09/12/2022Date
-Revision No.
11196303Project No.
JOBMIX DIVERSITY &
TOTAL EMPLOYMENT
BY HEX ZONE (EXISTING)
GENERAL PLAN UPDATE 2040
CITY OF UKIAHoMap Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area: Mintier Harnish, 2022. World Imagery: Earthstar GeographicsCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 13 Sep 2022 - 14:09
427
428
450
451 452 453
473
474 475
476 477
501
Annexation Area to the Northeast
Page 151 of 266
86 87
110
111
112
133 134 135
136
157
158
159
174 175 176 180 181 182
198 199 200 203 204 205
206
220 221 222
223
224 225 226
227
228
229
230
245 246 247 248 249 250
251
252
253
254 255
268 269 270 271 272 273
274 275
276
277 278
280
296 297 298
299
300 301
302 303
304 305
319 320
321 322 323
324
325
326
327 328
344 345
346 347 348
349
350
351
368
369 370 371
372
373 374
392
393 394
395
396
397 398 399 400
416
417 418
419
420 421 422
441 442 443 444 445
446
447
450
467
468
469 470
473
492
493
494
Legend
Total Diversity
0 - .1
.11 - .2
.21 - 30
.31 - .4
0.41 - 0.5
0.51 - 0.6
0.61 - 0.7
0.71 - 0.8
0.81 - 0.9
0.91 - 1
Total Trips
Trips
0
3,245
6,490
9,735
Annexation Areas
City Limits
Highway
Roads
FIGURE 9
09/12/2022Date
-Revision No.
11196303Project No.
TOTAL DIVERSITY & TOTAL
TRIPS BY HEX ZONE
(EXISTING)
GENERAL PLAN UPDATE 2040
CITY OF UKIAHoMap Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area: Mintier Harnish, 2022. World Imagery: Earthstar GeographicsCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 13 Sep 2022 - 14:28
427
428
450 451 452 453
473 474 475
476
477
501
Annexation Area to the Northeast
Page 152 of 266
11196303 16
Figure 10: Jobs/Housing Diversity for Hypothetical Project
Figure 11: Retail/Housing Diversity for Hypothetical Project
Existing
+500 +2,000
+2,000
+500
Existing
Perfect Mix
Perfect Mix
Page 153 of 266
11196303 17
Figure 12 : Jobs/Retail Diversity for Hypothetical Project
+2,000
+500
Existing
Perfect Mix
Page 154 of 266
Ukiah SB-743 Approach
l GHD[Footer text]1
September 2022
Attachment 2
Page 155 of 266
– Background on SB-743
– Proposed Approach
– Thresholds and Screening
– Questions & Answers
Topics Covered
l GHD2
Page 156 of 266
Background
on SB-743
Page 157 of 266
Why Was SB-743 Passed?
l GHD4
– California faces related, simultaneous crises in
housing and climate change.
– Transportation accounts for about half of
California’s carbon footprint. We can’t meet our
GHG reduction goals unless something is done
about
– Incremental measures to reduce GHG are not
working. Legislators felt that something more
drastic is needed
Page 158 of 266
– Correct an unintended consequence of CEQA,
which was to make infill development difficult
relative to greenfield development*
– Align CEQA traffic analysis with greenhouse gas
reduction goals
– Simplify approval of bicycle, pedestrian, transit,
and transit-supportive projects
– Eliminate the need for lengthy, expensive traffic
studies
The Goals of SB-743
l GHD5
* A recent study found that environmentally-friendly projects are the most common targets for
CEQA lawsuits. 98%of the proposed homes targeted by CEQA lawsuits were infill housing,
mostly multi-family
Page 159 of 266
– SB-743 overturned decades of practice regarding how traffic impacts are analyzed. It
specifically prohibits the use of level-of-service to determine traffic impacts under CEQA
The Challenges of SB-743
l GHD6
– Although the law went into effect state-wide in July 2020,
the replacement methodologies are only partly fleshed out
and many uncertainties remain.
– The guidelines are confusing and certain to be interpreted
differently by different people. This is a ripe environment for
lawsuits
– There is not yet any established body of case law to show
what analytical approaches courts will accept, or what
mitigations will suffice. Just because an agency thinks that
an approach is acceptable does not mean that courts will
agree, and it is the courts’ opinions that count
Page 160 of 266
– The authority to set local infrastructure standards, including
roadway LOS, are based on local jurisdictions’ police powers.
This authority is independent of CEQA; CEQA could be revised
or even repealed in its entirety and a jurisdiction’s authority to
maintain LOS standards would be unimpaired
– Moreover, use of LOS is still legally required by other California
laws, and is commonly used in Federal programs
– Besides, it is needed as an input for design work, air quality
analysis, etc.
So what Happens to LOS?
l GHD7
It’s not going away:
– So few, if any, jurisdictions have stopped using LOS. They simply shifted it from a CEQA
requirement to a General Plan requirement. This is what happened previously when
parking impacts were removed from CEQA
Page 161 of 266
Proposed
Approach
Page 162 of 266
SB-743 Requirements
l GHD9
• SB-743 leaves the choice of metrics and methodologies up to the lead agency
• The intent for SB-743 is that, “Those criteria shall promote the reduction of
greenhouse gas emissions, the development of multimodal transportation
networks, and a diversity of land uses.” (§ 21099(b)(1))
• The “and” means that all 3 goals must be addressed. Our proposed approach
does just that:
o Reduces GHG emissions by substituting short commutes for long ones
o Promotes multimodal transportation networks by putting jobs within biking and
walking range of residential neighborhoods, and by prioritizing development of
non-auto paths
o It promotes a diversity of land uses by reducing jobs/housing imbalances
Although this legislation is directed towards climate change and affordability concerns,
it could just as easily have been pursued for quality-of-life reasons. People like living
walkable communities with shops and services conveniently nearby
Page 163 of 266
Overview of Approach
l GHD10
– Make the argument that Ukiah is the smart growthiest place in Mendocino. The larger the
share of the county’s growth that is channeled to Ukiah the better, for a host of reasons
mentioned in CARB’s Climate Change Scoping Plan (farm and forest preservation, use of
non-auto modes, etc.)
– Create a scoring system that would allow GP alternatives to be evaluated based on how
well they achieve the three goals set forth in §21099(b)(1):
• Reducing GHG emissions
• Promoting multi-modal transportation networks
• Promoting a diversity of land uses
Page 164 of 266
– Ukiah’s current job/housing balance is skewed
towards jobs, yet only about 1/4th of the jobs are
held by local residents. There are large volumes
of both imported and exported workers
– A possible criteria would be to classify land uses
into residential, retail, and other non-residential.
The goal would be to bring these 3 classes into
local balance, with the region-wide average ratio
being taken as the ideal mix
– This could be done as a GIS buffering exercise.
The idea is that a local balance is needed to
make walking and biking viable options
Diversity of Land Uses
l GHD11
73% of Ukiah
employees live
outside the City
61% of Ukiah’s
working residents
work outside the City
0.00
0.10
0.20
0.30
0.40
0.50
0.60
0.70
0.80
Jobs per Resident
County Average
State Average
Page 165 of 266
Diversity of Land Uses - Methodology
l GHD12
– Divide the study area into hexagons
– Find the number of households, retail jobs, and
non-retail jobs for each hexagon using parcel
data
– Compute the jobs/housing, jobmix, and
retail/housing diversity scores for each hex,
including its immediate neighbors
– Weight the 3 diversity scores by the % of trips
they represent, then combine into a single score
for each hexagon
– Compare the aggregate scores for different
alternatives
Page 166 of 266
Split the Study Area into Hexagons
l GHD13
Households Non-Retail JobsRetail Jobs
Page 167 of 266
Interactions between Land Uses
l GHD14
Non-Home-Based
Residential
Retail JobsNon-Retail Jobs
Home-Based Work: 20%
Home-Based Other: 48%
Non-Home-Based: 32%
Page 168 of 266
Diversity of Land Uses - Equations
l GHD15
Jobs/Housing Diversity =1-[ABS(b*HHs-EMP)/(b*HHs + EMP)]
Jobmix Diversity = 1-[ABS(c*REMP-NEMP)/(c*REMP + NEMP)]
Retail/Housing Diversity = 1-[ABS(b*HHs-REMP)/(b*HHs + REMP)]
Where:
HH = Number of households
REMP = Number of Retail and Service Jobs
NEMP = Number of Non-Retail Jobs
EMP = Total number of jobs (i.e. REMP + NEMP)
b = total regional employment / total regional households
c = total regional non-retail jobs / total regional retail jobs
d = total regional retail/service employment / total regional households
Interactions between housing and jobs
Interactions between retail and non-retail jobs
Interactions
between housing
and retail/services
Scores range from -1 to 1.
The lower the score, the
better (the less deviation
from the ideal mix). Ideal
score is zero.
Page 169 of 266
Combined Diversity Score – Existing Conditions
l GHD16
Area with existing
land use
imbalances
Page 170 of 266
Hypothetical Proposed Project
l GHD17
Developer proposes to build a residential project in a hexagon that, with its neighboring six
hexagons, currently has 500 dwelling units, 500 retail jobs, and 500 non-retail jobs. The
developer would like to build 2,000 additional dwelling units, but their EIR will include a
reduced-impact alternative with only 500 additional dwelling units.
City staff would note the diversity indices for existing conditions, then add 2,000
households and note the results. They would repeat the procedure for 500 households.
When they tabulate the results, they would get a table like this:
Page 171 of 266
Identifying the Sweet Spot
l GHD18
Jobs/Housing Diversity Retail/Housing Diversity
Page 172 of 266
Identifying the Sweet Spot
l GHD19
Combined Diversity Score
“Goldilocks”
combination;
900 new DUs
Page 173 of 266
Advantages:
– Focuses on the root cause of VMT; land use imbalances
– Plays to Ukiah’s relative strengths (compact, walkable, etc.)
– Provides nuanced, informative results
– Open architecture. Easy to modify if desired (more land use types, for example)
– Very user-friendly. No need to for expensive modeling software or training. Can be done
by staff using spreadsheet software they already have
Advantages of this Methodology
l GHD20
Disadvantages:
– Uses a legally untested approach (though VMT has not been tested, either)
– Not suitable for large study areas with major transit infrastructure
Page 174 of 266
Thresholds &
Screening
Page 175 of 266
– Lead agencies are not required to adopt thresholds, but they must base their conclusions on
something supported by substantial evidence; failure to do so leaves an EIR vulnerable to
challenge
– It is best practice to adopt general thresholds through an ordinance because:
• It provides clear guidance to staff, developers, and the public
• It provides a level playing field; all projects are treated equally
• The analysis of substantial evidence need only be done once
• The process is open, transparent, and takes place at the City Council level
– Using ad hoc thresholds leaves EIRs open to manipulation and pressure, and adds to the
cost and uncertainty of EIRs
Discussion of Thresholds
l GHD22
Page 176 of 266
Thresholds have 3 components, namely:
1) A unit of measurement
2) A target amount of reduction
3) A baseline that the reduction is measured from
Discussion of Thresholds
l GHD23
Page 177 of 266
• Mendocino COG commissioned a study of SB-743 issues in 2020
• The study did not appear to reach a specific conclusion regarding
numerical thresholds
• It suggested using VMT per service population (combined housing and
employment) as a metric. That would be problematic for Ukiah.
MCOG Study
l GHD24
• Because work trips tend to be longer than other trip types, using "service
population" may produce a nonsensical result for employment centers.
Their VMT/service population may be above average even if each
individual component (VMT/job and VMT/resident) is below the regional
average
11% below average
5% above average
20% below average
Number VMT/Unit Number VMT/Unit
Employees 10,000 18.0 20,000 16.0
Residents 20,000 10.0 10,000 8.0
Service Population 30,000 12.7 30,000 13.3
City 1
Bedroom Community
City 2
Employment CenterPopulation
Measured
Page 178 of 266
How Much of a Reduction is Enough?
l GHD25
• CARB concluded that an average 15% reduction is needed to achieve the State’s GHG
reduction goals (see California’s 2017 Climate Change Scoping Plan)
• However, this state-wide average may not be appropriate for all jurisdictions, and CARB has
set higher targets in some MPO areas and lower targets in others
• Ukiah is not in a MPO area and is not bound by any of these targets. It is most similar to
Shasta RTA, which has a 4% target reduction
0%
2%
4%
6%
8%
10%
12%
14%
16%
18%
20%
Pe
r
c
e
n
t
R
e
d
u
c
t
i
o
n
i
n
V
M
T
CARB 2035 Reduction Goals
Page 179 of 266
– SB-743 is somewhat unusual in that a City has some flexibility to select thresholds that suit
its policy goals:
• If located in a large metropolitan area, it can choose to use a threshold based on averages
for the MPO region as a whole. This will likely result that residential development in outer
suburban cities will have significant VMT impacts because it is compared to the urban core
• It can use a threshold based on county averages, which will result in developments in
existing towns having less-than-significant impacts compared to developments in rural
areas
• It can use the city average VMT, meaning that developments in the center will be less-
than-significant and the developments on the periphery will likely have significant impacts
– Threshold(s) should be done by ordinance separate from the General Plan, otherwise you
would need a General Plan amendment each time you want to change it
SB-743 Thresholds
l GHD26
Page 180 of 266
A land development project would be deemed to have a significant impact if:
The Plus Project condition results in a combined diversity score greater than 0.20, and the
combined diversity score improves less than 4%.
What it means:
–This allows for some densification of balanced areas, If you have areas that are already
pretty well balanced then you can add more to them, so long as you don’t tip them out of
balance
–If you are building in an area that is currently unbalanced, then you are required to push it (at
least a little) in the direction of being more balanced.
Proposed Framework for SB-743 Thresholds
l GHD27
Page 181 of 266
Effect of the SB-743 Threshold
l GHD
28
Households Retail Jobs
Fringe Infill
Development Development
Old System Easy Hard
New System Hard Easy
SB-743 flips the script. It used to be
easy to build on the urban fringe but
hard to build infill. The new system
makes it easier to build infill and
harder to build on the fringe.
Page 182 of 266
The intent is to not over-burden small projects with negligible impacts with a need for
costly analysis
CEQA Guidelines provide for a Class 1 categorical exemption for an expansion of an
existing use of up to 10,000 sq.ft. based (§15301(e)(2)). The 10,000 sq.ft. figure also
applies for new non-residential projects in urban areas (Class 3 exemption, §15303(c)).
The figure is 2,500 sq.ft. in rural areas.
OPR interpreted this to be 110 trips/day, based on Single Tenant Office Building (ITE Code
715) as a “typical” use. It is unclear what the legal basis would be for departing from direct
use of the 10,000 sq.ft.
Other agencies extended this logic of analogies to previously-exempt projects. LADOT
uses 250 trips and San Diego 300 trips. These are not yet tested in court
The most defensible approach would be to use the thresholds exactly as they are written
in the CEQA Guidelines
Screening out for Small Project Size
l GHD29
Page 183 of 266
Thresholds for Transportation Projects
l GHD30
•“Those criteria shall promote the reduction of greenhouse gas emissions, the
development of multimodal transportation networks, and a diversity of land uses.”
• We recommend setting a threshold that explicitly focuses on balancing transportation
modes within the city. An example would be:
“A project’s impacts shall be deemed significant if it results in a percentage increase
in road capacity higher than the percentage increase in bicycle or multi-use capacity.”
• Note that this threshold would make all active transportation projects presumptively
less-than-significant.
• It would not preclude the City from undertaking road expansion projects, but it would
mean that such projects would need to include expansion of the bicycle facility system
as well.
• As written, it would require a 1:1 expansion of the two systems, but it could easily be
tweaked to require a 2:1 or 3:1 expansion of bike facilities to help that system catch up
with the facilities offered to cars.
Page 184 of 266
Questions &
Answers
Page 185 of 266
Technical Memorandum
The Power of Commitment
11196303 1
October 3, 2022
To Craig Schlatter, City of Ukiah Contact
No.
(707) 463-6219
Copy to Jim Harnish, Mintier Harnish Email cschlatter@cityofukiah.com
From Colin Burgett Project No. 11196303
Project
Name
City of Ukiah General Plan Update
Subject SB-743 Methodology
This memorandum augments the prior memorandum provided by GHD (dated September 15, 2022)
concerning the proposed SB-743 methodology with the following additional information relevant to
upcoming discussions concerning the proposed SB-743 methodology:
Comparison of the citywide land use diversity score with the regional rate for Mendocino County;
Screening threshold recommendations by type of project; and
Example application of the proposed diversity index methodology to hypothetical projects on the
edges of Ukiah.
1. Comparison with Countywide Land Use Diversity
Table 1 provides a comparison of the existing citywide and countywide land use diversity scores, based on
the distribution and proximity of households, retail and non-retails. The diversity score ranges from 0.00 to
1.00, with lower scores (close to 0.00) representing diverse conditions, and higher scores (closer to 1.00)
representing less diverse conditions.
As shown, under existing conditions, the Countywide diversity index is 0.50, while the City of Ukiah score is
0.30, indicating that the diversity of land uses in Ukiah that is superior to the Countywide average. This
reflects the fact that a large portion of Ukiah residents live relatively close to work and/or local services,
generating lower rates of vehicle miles traveled (VMT).
Table 1: Land Use Diversity Score (City & County)
Note: The diversity score ranges from 0.00 to 1.00, with lower scores (close to 0.00) representing diverse conditions,
and higher scores (closer to 1.00) representing less diverse conditions.
Area Existing Total Land Use
Diversity Score
City of Ukiah 0.30
Mendocino County 0.50
Attachment 3
Page 186 of 266
11196303 2
2. Screening Recommendations
Local agencies may identify screening thresholds to quickly identify when a project should be expected to
cause a less-than-significant impact without conducting a detailed study. The screening thresholds may be
based on characteristics including project size, location, transit availability or provision of affordable
housing, consistent with guidance provided by the Governor’s Office of Planning and Research (OPR).
Table 2 summarizes recommended screening thresholds by project type. Taking into account the unique
travel characteristics of Ukiah, all residential projects in Ukiah could be screened from further analysis as
recommended below, because (1) residences located in Ukiah generate low rates of home-based VMT per
Capita compared to the rest of Mendocino County (roughly half the Countywide average based on the
Mendocino COG travel demand model) given greater proximity to jobs and services; and (2) Ukiah has a
jobs/housing imbalance, with an excess of jobs relative to the number of households, that results in most
Ukiah jobs being filled by non-resident commuters; therefore the provision of housing projects in Ukiah
would increase the likelihood that that a larger portion of workers employed in Ukiah may also reside in
Ukiah, thus reducing VMT given shorter commute lengths.
Table 2: Screening Recommendations
Type of Project Recommended Screening Thresholds for City of Ukiah
Small Projects Projects that meet the existing CEQA categorical exemptions: Class
1 exemption, for small expansions of existing uses, and Class 3, for
new small projects, as specified in CEQA Guidelines §15301 and
§15303
Residential Uses Residential1 projects.
Employment Uses2 in Areas with
a Diverse Mix of Land Uses
Proposed employment uses in zones with a total diversity score at
least 4% better than the Countywide average.
Local-serving Retail Neighborhood shopping centers3 with a total gross leasable area of
up to 125,000 square feet, with multiple tenants typically anchored by
a supermarket or drugstore; and single tenant local-serving retail
projects of 50,000 sq. ft. or less.
Projects in Proximity to Major
Transit Stops
Projects within one-half (0.5) mile of a transit stop with 15 minute or
less headways, unless the project has a Floor Area Ratio (FAR) of
less than 0.75, reduces the supply of affordable housing, or includes
more parking than required under the zoning code.
Transportation Projects Roadway, transit, bicycle, and pedestrian projects that do not lead to
a measurable increase in vehicle travel.
1 All residential projects in Ukiah may be expected to result in less than significant transportation impacts relevant to VMT and SB-743,
because ( (1) residences located in Ukiah generate low rates of home-based VMT per Capita compared to the rest of Mendocino
County (roughly half the Countywide average based on the Mendocino COG travel demand model) given greater proximity to jobs and
services; and (2) Ukiah has a jobs/housing imbalance, with an excess of jobs relative to the number of households that results in most
Ukiah jobs being filled by non-resident commuters; therefore the provision of housing in Ukiah would increase the likelihood that that a
larger portion of workers employed in Ukiah may also reside in Ukiah, thus reducing VMT given shorter commute lengths.
2 The screening threshold for employment uses would be applicable to proposed commercial land uses in which most daily trips would
be generated by employees (not customers), such as proposed office projects.
3 Neighborhood shopping centers of up to 125,000 square feet as defined by the International Council of Shopping Centers (ICSC)
U.S. Shopping Center Classification and Characteristics, provide 30,000 to 125,000 square feet of gross leasable area, typically
anchored by a supermarket and/or large drugstore with a trade area of 3 miles or less.
Page 187 of 266
11196303 3
3. Hypothetical Projects at Edge Locations
In response to questions about the likely impacts for potential projects at “edge locations” near the City
limits, in areas that are currently undeveloped, several hypothetical projects were considered as examples
for upcoming discussion. Table 3 summarizes the potential impact findings, based on the comparing the
diversity score for the Project area (Hex Zone) with the Countywide average. The diversity score for
individual Hex zones takes into account the land use diversity of adjacent Hex zones. The methodology for
assessing interconnectivity between adjacent Hex zones may also be refined for Ukiah to further
incorporate multi-modal characteristics and travel amenities. Figure 1 shows the Hex Zone locations.
Table 3: Hypothetical Projects at Edge Locations
Hypothetical
Project
Location
(Hex Zone)
Total Diversity Score for
Project Zone Potential Impact Finding based
on Comparison with Countywide
average4 No Existing
Existing
plus
Project
1
Industrial near
North edge of
Ukiah
492 N/A
(undeveloped) 0.23 Less than significant
2
Retail
>150,000 sq ft
near South
edge of Ukiah
181 0.87 0.93
Significant requiring mitigation(s).
For projects requiring mitigations:
mitigation options specific to the
City of Ukiah could be identified as
this analysis methodology is
refined further. Potential
mitigations could include provision
of multi-modal improvements (such
as potential connections to a
planned bicycle/pedestrian path
along Airport Road that will
connect the South edge of Ukiah
with downtown).
4 Project impacts would be considered less than significant if the total diversity score for the project zone under Existing plus Project
conditions would be at least 4% lower than the Countywide average of 0.50
Page 188 of 266
86 87
110
111
112
133 134 135
136
157
158
159
174 175 176 180 181 182
198 199 200 203 204 205
206
220 221 222
223
224 225 226
227
228
229
230
245 246 247 248 249 250
251
252
253
254 255
268 269 270 271 272 273
274 275
276
277 278
280
296 297 298
299
300 301
302 303
304 305
319 320
321 322 323
324
325
326
327 328
344 345
346 347 348
349
350
351
368
369 370 371
372
373 374
392
393 394
395
396
397 398 399 400
416
417 418
419
420 421 422
441 442 443 444 445
446
447
450
467
468
469 470
473
492
493
494
Legend
Total Diversity
0 - .1
.11 - .2
.21 - 30
.31 - .4
0.41 - 0.5
0.51 - 0.6
0.61 - 0.7
0.71 - 0.8
0.81 - 0.9
0.91 - 1
Total Trips
Trips
0
3,245
6,490
9,735
Annexation Areas
City Limits
Highway
Roads
FIGURE 1
09/19/2022Date
-Revision No.
11196303Project No.CITY OF UKIAH
GENERAL PLAN UPDATE 2040
HEX ZONE LOCATIONSMap Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California II FIPS 0402 Feet
0 500 1,000 1,500 2,000
US Feet
Paper Size ANSI B
Data source: City Boundary, Annexation Area: Mintier Harnish, 2022. World Imagery: Earthstar GeographicsCreated by: pthornton\\ghdnet\ghd\US\Roseville\Projects\561\11196303\GIS\Maps\Working\11196303_VMT Option 2 Analysis_20220901\11196303_VMT Option 2 Analysis.aprx
Print date: 19 Sep 2022 - 11:49
427
428
450 451 452 453
473 474 475
476
477
501
Annexation Area to the Northeast
Page 189 of 266
Page 1 of 1
Agenda Item No: 12.b.
MEETING DATE/TIME: 10/5/2022
ITEM NO: 2022-2042
AGENDA SUMMARY REPORT
SUBJECT: Discussion and Council Direction for Developing Overhead to Underground Conversion Projects.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director
PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. 12b Presentation give at meeting
Summary: Staff will provide a presentation on undergrounding overhead electric facilities and seek Council's
direction.
Background: The City of Ukiah's Electric Utility is a publicly owned, nonprofit utility, governed by the Ukiah
City Council. The City Council provides oversight and direction.
Over the last several years, the Electric Utility has upgraded, redesigned and installed new electric
infrastructure and completed several overhead to underground conversions throughout the city. These
projects were designed to meet customer's needs with increased capacity, reliability, and improved restoration
times.
Discussion: In 1979, the Ukiah City Council formed the first underground district in downtown Ukiah. In 2014,
Resolution 2014-08 was passed, superceeding Resolution 90-1, establishing an undergrounding district on
Perkins Street. The undergrounding of Perkins Street was completed in 2017. Subsequent Districts were
formed for Gobbi Street in 2017, State Street from Clay to Mill, and Oak Manor Drive in 2019. Underground
District #6, corresponding with phase 2 of the Streetscape project, was established in 2021.
Staff will discuss the pros and cons (including cost/benefit) of both overhead and underground facilities and
seek Council direction.
Recommended Action: Receive presentation and provide direction to Staff.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager
Page 190 of 266
Electric Utility
Undergrounding
October 5, 2022
Page 191 of 266
Why Underground???
•Aesthetics
•Reduced outages due to weather
•Can be coordinated with road repair
•Reduces fire risk
What’s stopping (slowing) us???
•Cost – Increased cost of construction results in increased
rates for rate payers
•Current rates – One OH-UG conversion every 3 years
•$41 increase/month for each customer over 20 years to
underground the entire system
Page 192 of 266
Page 193 of 266
Page 194 of 266
City Code
§3852 UNDERGROUND SERVICE; BUILDING PERMITS; NEW CONSTRUCTION
It shall be a condition of permits issued for the construction of new homes and
other buildings which will require electrical or communication services provided
by cables and wires, that facilities necessary to receive utility cables and
wires be installed underground by the permittee from the building to the
service point to be determined by the City.
§3853 SAME; REMODEL OR REPAIR CONSTRUCTION
It shall be a condition of any permit for the repair or remodeling of a building or
sign, requiring communication service or electric service, which repair or
remodeling shall be in an amount exceeding fifty percent (50%) of the market
value of the property (as determined by applying the last available assessment
ratio to the last available assessment by the Assessor of Mendocino County), that
facilities necessary to receive such services be placed underground from the
building to the serving point designated by the City.
Page 195 of 266
What is a Rule 20 Project?
•1967 CPUC established Electric Tariff Rule 20
•Requires other utilities to participate
•City of Ukiah Electric Department acts as Lead Agency
•Responsible for incorporating other utilities’ design
into project
•Bidding and awarding contract
•Inspection oversight
•Delineation of the costs to each project participant
•Coordination with ATT, Comcast, PG&E and other utilities
to complete design usually takes roughly 1 year
•Electric Utility expends TOTAL cost of project and is
reimbursed by AT&T and Comcast
Page 196 of 266
Page 197 of 266
Phases of Electric UG
Design –
Requires significant coordination with other utilities
Rule 20 projects – Ukiah Electric is lead agency
At mercy of other utilities for pace of design
Page 198 of 266
Phases of Electric UG
Design –
Requires significant coordination with other utilities
Rule 20 projects – Ukiah Electric is lead agency
Pace of design – at the mercy of the other utilities
Infrastructure Installation
Contractor to install conduit and equipment pads
Page 199 of 266
Phases of Electric UG
Design –
Requires significant coordination with other utilities
Rule 20 projects – Ukiah Electric is lead agency
Pace of design – at the mercy of the other utilities
Infrastructure Installation
Contracted – conduit and equipment pads
Technical
Property Owner Infrastructure
Completed by a licensed electrician
Page 200 of 266
Phases of Electric UG
Design –
Requires significant coordination with other utilities
Rule 20 projects – Ukiah Electric is lead agency
Pace of design – at the mercy of the other utilities
Infrastructure Installation
Contracted – conduit and equipment pads
Technical
Property Owner Infrastructure
Completed by a licensed electrician
Pull in primary and secondary wire/set equipment
Page 201 of 266
Phases of Electric UG
Design –
Requires significant coordination with other utilities
Rule 20 projects – Ukiah Electric is lead agency
Pace of design – at the mercy of the other utilities
Infrastructure Installation
Contracted – conduit and equipment pads
Technical
Property Owner Infrastructure
Completed by a licensed electrician
Pull in primary and secondary wire/set equipment
Cutover/Pole removal
Page 202 of 266
Cost of Undergrounding
Page 203 of 266
Cost of Undergrounding
Page 204 of 266
Cost of Undergrounding
Page 205 of 266
Cost of Undergrounding
FY 24/25
+ 10%-20%
Current Rates plan for one OH to UG conversion every 3 years
Page 206 of 266
Talmage
Talmage
•2500’ of PG&E OH
•950’ of City EU OH
•Phone/Cable
•PW Project for
Overlay/Sidewalks/Bike Lane
•Not budgeted
S
t
a
t
e
S
t
.
State Street
•2400’ of City EU OH
•Phone/Cable
•Not budgeted
Other Ideas?
Page 207 of 266
Questions?
Page 208 of 266
Page 1 of 2
Agenda Item No: 12.c.
MEETING DATE/TIME: 10/5/2022
ITEM NO: 2022-2048
AGENDA SUMMARY REPORT
SUBJECT: Receive Report and Update Regarding FEMA Floodplain Analysis of Gibson and Orr Creeks.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works/City
Engineer
ATTACHMENTS:
1. FEMA Presentation
2. GHD Comments FEMA Map Revision Review
Summary: Council will receive an update on the FEMA process to adjust the floodplain for Gibson Creek and
Orr Creek.
Background: In 2020, the Federal Emergency Management Agency (FEMA) began the process of updating
the flood plain elevations throughout the city of Ukiah. The first preliminary results were reported to the City
Engineering team in 2021. The results were radically different than what currently exists in the City, the
implications of which could have significant impacts on development and insurance rates throughout the
city. In short, FEMA's proposed modifications to the flood maps would significantly increase the number of
properties classified as being within a flood plain.
Since that time, in order to protect the interests and investments of the community, City Staff has worked on
solutions with FEMA staff to review the study results and discuss contradictions with observed historic flood
events in the city. City Staff have been concerned about the fact that the FEMA study does not seem to reflect
what City Staff has documented in the city. The Engineering Department has searched for experts in the
hydraulic field in order to assist in the review of the FEMA results.
In July of 2022, the City Council approved a contract with GHD to analyze the FEMA data and provide
comments to FEMA in defense of the Engineering Staff’s opinion that the floodplain proposed by FEMA does
not reflect the history of flood events within the city of Ukiah.
Discussion: FEMA has shared their flood models with our experts for a more robust review of the model that
the Engineering Staff is questioning. The presentation that FEMA shared with City Staff is attached here as
Attachment 1. GHD has analyzed and prepared their comments and review of the FEMA data (Attachment 2). In
the following weeks, City and GHD will meet with FEMA to discuss how to proceed.
Recommended Action: Receive report.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tim Eriksen, Director of Public Works
Page 209 of 266
Page 2 of 2
Page 210 of 266
Mendocino County Map Revision
(Orrs, Gibson, Doolin and Zone A) Updates
Consultation Coordination Officer (CCO) Meeting
August 16, 2022
10-11:30 PT
ATTACHMENT 1
Page 211 of 266
2
Welcome and Introductions
FEMA Region 9
Patrick Clancey –Project Manager
Nancy Steinberger –Senior Engineer
Edie Lohmann –NFIP Insurance Specialist
Serena Cheung –Floodplain Management Specialist
Adam D. Lizarraga –NFIP Regional Liaison, Region 9
California Department of Water Resources
Kelly Soule –State NFIP Coordinator
Michael Mierzwa –State Floodplain Manager
MD Haque –State Floodplain Mapping Lead
Production and Technical Services (PTS) contractor
Brock Remus –Project Manager
Raj Rachamalla –Project Engineer (Doolin Creek)
Sravan Krovidi –Project Engineer (Orrs and Gibson Creeks)
Andrea Elkin –Project Scientist
Page 212 of 266
3
Agenda
Purpose of the Meeting
Study Scope
Preliminary Mapping
Post-Preliminary Processing / Schedule
Comments and Appeals
Insurance & Ordinances
Risk Communication & Resources
Next Steps
Contacts & Questions
Page 213 of 266
4
Goals for the Meeting
Answer Questions
Build Partnership
Explain Due Process
Foster Resiliency
Support Community Outreach
Confirm Responsibilities of the Affected
NFIP Communities are understood
Page 214 of 266
5
Study Engineering Scope –
Zone AE Updates
Impacted Communities:
•Mendocino County
•City of Ukiah
Zone AE Updated Flooding
Sources
•Doolin Creek
•Gibson Creek
•Orrs Creek
Page 215 of 266
6
Study Engineering Scope –
Zone AE Updates
Zone AE Updated Methodology
•Doolin, Gibson, and Orrs all used HEC RAS
5.0.7 1-D steady state analysis through entire
reaches.
•Orrs and Gibson Creeks presented comingling
within overbank areas from approximately
1000 ft upstream of North Bush Street to
confluence of Russian River.
•2-D analysis completed in these areas to
correctly capture/model.
•Models calculated the 10%, 4%, 2%, 1%, 1%+,
1%-and 0.2% annual chance exceedance
events.
Page 216 of 266
7
Study Engineering Scope –
Zone A Updates
Impacted Communities:
•Mendocino County
•City of Ukiah
Zone A Updated Flooding
Sources
•Ackerman Creek
•Hensley Creek
•Howard Creek
•Doolin Creek (Upstream Section)
•Gibson Creek (Upstream Section)
•Mill Creek (Near Talmage)
•McClure Creek
•Orrs Creek (Upstream Section)
•Sulphur Creek
•Unnamed Tributary to Russian River
Page 217 of 266
8
Study Engineering Scope –
Zone A Updates
Zone A Updated Methodology
•Updated modeling was part of
entire Russian River HUC-8 analysis
utilizing HEC-RAS 5.
•Models calculated the 10%, 4%, 2%,
1%, 1%+, 1%-and 0.2% annual
chance exceedance events.
•All prior non-studied reaches in
project footprint were
updated/added.
Current Effective
Preliminary Map
Page 218 of 266
9
Updated Flood Insurance
Study (FIS)
•Floodway Data Tables (FDTs) and profiles
have been generated for PMR studies
•FIRM database updated to include spatial
changes as well as attribution of
engineering values
Study Mapping Scope
Page 219 of 266
10
Study Mapping Scope
•5 Printed Panels
Page 220 of 266
11
Preliminary Products (June 10, 2022)
Preliminary Flood Insurance
Rate Map (FIRM) Panels
Preliminary Flood Insurance
Study (FIS)
Preliminary FIRM Database
(Shapefiles)
Preliminary products
available at:
https://hazards.fema.gov/femaportal/preli
mdownload/
Page 221 of 266
12
Study Results –Preliminary Summary
of Map Actions (SOMA)
Provides a comprehensive list of effective LOMCs on
revised FIRM panels
Categorized by
•LOMCs Incorporated (Category 1)
•LOMCs Not Incorporated (Category 2A & 2B)
2A –LOMCs on Revised Panels
2B –LOMCs on Unrevised Panels
•LOMCs Superseded (Category 3)
•LOMCs To Be Redetermined (Category 4)
Please Review Your Preliminary SOMA!
Page 222 of 266
13
Post-Preliminary Processing
Post-Preliminary Processing
Appeal/Comment
Resolution
& Issue
Letters of Final
Determination
Compliance
Period*
Revised
flood
zones
become
effective
Appeal
Period &
Opportunity
for
Outreach
2 Months 6 Months90 Days
Community
Review and
Final
Meeting
TBD
Publication
In Federal
Register
2-4 Months
*Compliance Period includes map panel adoption and floodplain regulations updated/adopted
for NFIP compliance.
Page 223 of 266
14
Schedule –Draft / Tentative Timeline
Task Date
Preliminary Distribution by FEMA April 29, 2022
30 Day Community Review Ends May 29, 2022
CCO Webinar/Meeting August 16, 2022
Federal Register Proposed Notice
Publication *October 2022
Appeal Period Initiation *November 2022
Appeal Period Ends *February 2023
Potential LFD Date **Summer 2023
Maps Become Effective **Winter 2024
Floodplain Regulations Updated/Adopted **Winter 2024
* Approximate Time Frame
** Dependent on Potential Appeal Receipts
Page 224 of 266
15
Comments and Appeals
Comments
•Non-technical (e.g.road name, corporate limit revisions or request
pertaining to the preliminary)
Appeals
•Addition/modification of SFHA boundaries, SFHA zone designations, and/or
regulatory floodways
•Valid appeal must be accompanied by ALL engineering data needed to
update the preliminary database, FIS report and FIRM panels
•Must be submitted, in writing, within the 90-day appeal and comment
period to FEMA (Region 9, 1111 Broadway, Suite 1200, Oakland, CA 94607)
Page 225 of 266
16
Floodplain Management Regulations
Responsibilities of Communities and FEMA
•Floodplain Regulations in Ordinance updated and
adopted by governing body
•Community adoption of updated maps at date of
effective
•FEMA will support Public Meeting upon request for risk
communication and flood insurance implications
Page 226 of 266
17
Flood Damage Reduction Ordinance
FEMA will review the Community's regulations
(ordinance, municipal codes) to ensure the
revised FIRM panels and FIS report are adopted
and meet the minimum Federal regulations found
in 44 CFR, Section 60.3.
Page 227 of 266
18
Flood Insurance
X Flood Zone AE Flood Zone
Effective Preliminary
Page 228 of 266
19
When is Flood Insurance Required?
Buildings in
A and V zones
with
Federally backed
loans
Page 229 of 266
20
How Much Does a NFIP Policy Cost?
New Rating System Effective: October 1, 2021
For More Information: https://www.fema.gov/flood-insurance/risk-rating
Where
It’s Built
Building Address
Distance to
Flooding Source
Building Elevation
How It’s
Built
Construction Type
Foundation Type
Number of Floors
First Floor Height
What’s
Built
Replacement
Cost Value
Coverage &
Deductible
Amount
Prior NFIP Claims
History
Page 230 of 266
21
Is There a Discounted Policy Available?
X, D, A99 or AR
A or V
Best Rating Option:
Discounted Newly Mapped
Program Available For:
Property owners remapped
from flood zones “X”, “D” or
“A99” into any type of “A” or
“V” zone
•Coverage needs to be
effective within 12 mo. of
new map effective date
•Allow up to a 30-day waiting
period
Page 231 of 266
22
Where Can You Buy Flood Insurance?
Contact Your Local Insurance Agent
For assistance locating an insurance agent visit or call:
www.floodsmart.gov | 1-877-336-2627
Page 232 of 266
23
Insurance Outreach Resources for Map
Changes
https://agents.floodsmart.gov/flood-maps/agent-resources
Resource: MSC Flood Map Change Viewer: Flood Map Changes Viewer (arcgis.com)
Page 233 of 266
24
Review the preliminary products (panels,
SOMA, FIS report, database)
Develop an outreach strategy
Collect comments and appeals as necessary
Use Preliminary Data as best available data
Update Floodplain Ordinance
Conduct public outreach
•Raise public awareness of flood risk and
flood insurance requirements
•Create outreach plan
Next Steps For Local Communities
Page 234 of 266
25
Review the Preliminary Products
Do these checks now –correcting the maps is no cost to you!
Examples of items that communities should review on
a Preliminary FIRM:
Are the Flood Zones correctly labeled?
Are BFEs and depths correctly labeled?
Are road names correctly labeled?
Are the Political Boundaries correct?
Is the address for the Community Map Repository on the FIRM
Index correct?
Are all FEMA approved Letters of Map Changes included in the
SOMA?
Page 235 of 266
26
Risk Communication & Resources
NFIP Website:
https://www.fema.gov/flood-insurance
FloodSmart Website:
https://www.FloodSmart.gov
Map Service Center:
https://msc.fema.gov/portal/home
MSC Map Change Viewer:
https://msc.fema.gov/fmcv
CRS Website: https://crsresources.org
https://www.fema.gov/sites/defau
lt/files/2020-07/fema_adoption-
flood-insurance-rate-maps-
participating-
communities_bulletin.pdf
Page 236 of 266
27
Outreach Suggestions
Develop a Community Outreach Plan:
•Following community officials’ review of preliminary maps,
hold a public meeting.
•Direct mailings to affected property owners / tenants.
FEMA will support public meetings hosted by the
community.
FEMA has templates to help you get started with
outreach.
Page 237 of 266
28
Publication of the Proposed Flood
Hazard Determination (FHD) Notice
After the Notice has published
•FEMA will distribute news releases and
coordinate with local public information officers
prior to initiation of the appeal period.
•Communities are notified two weeks before the
appeal period begins by way of certified letter
sent to the CEO.
•90-day regulatory appeal/comment period
starts the day of the 2nd newspaper
publication.
Next Steps for FEMA
Page 238 of 266
29
Community Support Contacts
FEMA Region 9
Patrick Clancey (Project Manager)
Patrick.Clancey@fema.dhs.gov (510) 289-5326
Nancy Steinberger (Senior Engineer)
Nancy.Steinberger@fema.dhs.gov (202) 430-4945
Adam D. Lizarraga (NFIP Regional Liaison, Region 9)
Adam.Lizarraga@associates.fema.dhs.gov (916) 375-0927
State of California
Kelly Soule (NFIP Coordinator)
Kelly.Soule@water.ca.gov
Michael Mierzwa (State Floodplain Manager)
Michael.Mierzwa@water.ca.gov
STARR II
Brock Remus (Deputy Project Manager)
Brock.Remus@atkinsglobal.com (816) 235-3461
MD Haque (State Floodplain Mapping Lead)
MD.Haque@water.ca.gov
Serena Cheung (Floodplain Mgmt Specialist)
Serena.Cheung@fema.dhs.gov (510) 424-2783
Edie Lohmann (NFIP Insurance Specialist)
Edith.Lohmann@fema.dhs.gov (510) 912-6333
Page 239 of 266
Questions & Answers
Page 240 of 266
September 26, 2022
To City of Ukiah
Copy to GHD Files
From GHD Tel +1 415 283 4970
Subject City of Ukiah FEMA Map Revision Review Project no. 12589077
WORKING DRAFT MEMORANDUM
1. Review Summary
This memorandum summarizes GHD’s preliminary review of the Mendocino County Map Revision (Orrs,
Gibson, Doolin and Zone AE) Updates, prepared by FEMA Region 9 presented to the City of Ukiah (the City)
on August 16, 2022. This review included the preliminary Flood Insurance Study (FIS) and Flood Insurance
Rate Map (FIRM) dated April 29, 2022, and the hydraulic analysis model and data provided by the FEMA’s
STARR II contractor team on August 2, 2022.
The preliminary FIRM shows changes on the floodplain extent in the City. In general, the preliminary FIRM
shows additional floodplain areas especially for Zone A and Zone AE. For example, in FIRM panel
06045C1514, a significant portion of urban area between Orrs Creek and Gibson Creek are remap as
floodplain Zone AE, as shown in Figures 1 and 2. The changes are partly due to a different hydraulic analysis
approach in this floodplain area. The hydraulic analysis for the effective FIRM was based on one dimensional
(1-D) creek modeling. The new hydraulic analysis for the preliminary FIRM included a limited two dimensional
(2-D) floodplain modeling to provide additional resolution to the floodplain routing and flow exchange between
Orrs Creek and Gibson Creek. These updates of floodplain extents in the preliminary FIRM may trigger new
flood insurance requirements in the area.
GHD completed a preliminary review of the hydraulic analysis, and identified a number of areas where
additional clarification is needed to better understanding the accuracy and precision of the analysis. The project
team recommends the City to contact FEMA and its STARR II contractor team, to discuss the review
comments and seek additional information to validate the remapping findings and to identify next steps to plan,
to manage, and to communicate floodplain mapping changes to the community.
The following section summarized the technical review comments on the preliminary FIS, FIRM, and hydraulic
analysis.
Page 241 of 266
Figure 1. Effective FIRM Panel 06045C1514F (June 2, 2011)
Figure 2. Preliminary FIRM Panel 06045C1514G (April 29, 2022)
Page 242 of 266
2. Review Comments
2.1 Flood Insurance Study Comments
There are a number of information missing from the preliminary FIS reviewed. The review team would like to
discuss the study with the FEMA’s STARR II contractor team for additional information.
2.2 Flood Insurance Rate Map Comments
As a standard of practice, a workmap should be provided that shows the effective floodplain and floodway and
the revised and included in the Hydraulic Report. An example is provided below.
Figure 3. Workmap Example
The workmap is an important tool for the review team to identify areas of changes in floodplain and floodway
boundary. The review team would like to request this additional information from the FEMA’s STARR II
contractor team for review.
2.3 Hydraulic Analysis Comments
Orrs, Gibson, and Doolin Creek are represented by three separate 1-D HEC-RAS hydraulic models. The below
section summarizes the comments based on a review of the three models. In addition, Orrs Creek and Gibson
Creek share a floodplain with intermingled flow. A separate 2-D model was developed to analyze the prominent
flow paths. Comments on the 2-D model are included below as well.
Orrs, Gibson, and Doolin Creek Model Comments
1. Provide additional information on how the models are calibrated or verified for its accuracy.
2. The model domains for Orrs, Gibson, and Doolin Creeks extend to the confluence with the Russian
River. The portion of the creeks between Hwy. 101 and the Russian River is within the Russian River
floodplain and it seems that the Russian River would have a hydraulic impact on all three Creek
profiles in this area. However, a normal depth downstream boundary condition was used for Orrs,
Gibson, and Doolin Creek, so it is not clear if consideration was given for the effect of the Russian
River on the creek profiles. We would recommend that a coincident peak analysis be completed to
justify the normal depth boundary condition.
Page 243 of 266
3. The models were run with a subcritical flow regime, however, there are several places where the model
defaulted to critical depth because a subcritical solution could not be found. The channel may have
areas with supercritical flow that are not accurately captured by running with a subcritical flow regime.
While we understand that model runs in subcritical flow regime usually yield a more conservative water
surface elevation estimate, we would recommend that the models be run in mixed flow and a
comparison be made with subcritical flow.
4. Cross-sections were extracted from 10-ft grid LiDAR and only in limited instances updated with survey
data. 10-ft grid LIDAR may not be sufficient to capture the channel geometries and may impact channel
capacity. We recommend that any surveyed cross-sections be compared to 10-ft grid cross-sections
and the cross sections used in the effective FIS, to show the difference in a figure as part of the
Hydraulic Report. This will provide an understanding of the limitations of the 10-ft grid.
5. Based on the hydraulic profile for the Doolin Creek, it appears that many of the bridges and culverts
along the channel are constrictions and control the upstream hydraulic profile as shown in Figure 4. All
these structures are overtopped during the 100-yr flow, so the elevation of the bridge deck/roadway
and the structure opening may have significant impacts on the hydraulic profile upstream of the
structure. Per the Hydraulic Report, these structures were all surveyed, but we wanted to highlight this
observation in case there is any uncertainty in the geometry of the structures.
Figure 4. Hydraulic profile (100-yr) of section of Doolin Creek showing bridges/culverts
controlling HGL
6. The Orrs Creek 1-D HEC-RAS model has two cross-sections with contraction and expansion
coefficients set at 0.6 and 0.8 respectively. The accompanying report does not include a justification for
these values.
7. The Hydraulic Report describes the efforts used to determine the floodplain flow mingling between Orrs
Creek and Gibson Creek. In an effort to evaluate the intermingling between these two creeks, a
separate HEC-RAS 2-D model was created of the floodplain between the creeks. Figure 5 shows the
model domain. The following comments apply to the analysis of this process:
a. This hydraulic analysis did not include an update to the watershed hydrology. The 2-D model
rebalanced flow between Orrs Creek, Gibson Creek, and the floodplain between the two
creeks. Table 1 shows the flow comparison between effective FIS and preliminary FIS. While
Orrs Creek has slight increase in flow, Gibson Creek has over 200 cfs flow reduction.
Page 244 of 266
Table 1. 100 Year Flow Between Effective and Preliminary FIS
Stream Effective FIS Preliminary FIS
Gibson Creek 954 cfs 725 cfs
Orrs Creek 2,940 cfs 2,985 cfs
Doolin Creek 2,160 cfs 2,160 cfs
b. The 2-D model uses normal depth boundary conditions at the downstream extents. The normal
depth assumption may be artificially lowering the hydraulic grade line through the model area.
It would be a more appropriate to use the Russian River 100-year water surface elevations
(WSE) depending on the outcome of a coincident peak analysis.
c. The 2-D model only includes the right overbank area of Orrs Creek and left overbank of Gibson
Creek. The creek channels are not included in the model area. The input peak flow to the 2-D
model area is derived from the 1-D model domain. This appears to be an iterative process
where the intermingling of floodplain flow would impact the WSE in each creek which would
impact the flows leaving or entering the creeks.
d. Overall the development of two separate HEC-RAS models induces complexity and a large
number of assumptions that could be avoided if Orrs Creek and Gibson Creek were modeled
with one large 2-D model.
Figure 5. 2-D model domain for the Orrs Creek/Gibson Creek intermingled floodplain flow
Page 245 of 266
Page 1 of 2
Agenda Item No: 13.a.
MEETING DATE/TIME: 10/5/2022
ITEM NO: 2022-2047
AGENDA SUMMARY REPORT
SUBJECT: Receive Report on Pending Grant Applications and Authorize City Manager to Sign Related
Agreements and Letter(s) of Commitment.
DEPARTMENT: Community
Development PREPARED BY: Craig Schlatter, Community Development Director,
Traci Boyl, City Manager's Office Senior Analyst
PRESENTER: Craig Schlatter, Community Development
Director; Traci Boyl, Senior Analyst
ATTACHMENTS:
1. Draft City of Ukiah Letter of Commitment- Climate Collaborative
2. RCC_R1_Partnership Agreement DRAFT
3. 13a Correspondence Received - Eileen Mitro
Summary: Council will receive a report on pending grant applications and consider authorizing the City
Manager to sign related grant agreements and letters of commitment.
Background: Staff is currently preparing applications for funding with deadlines in early October. The City
Manager's Office is preparing an application for submittal to the California Office of Emergency Services
(CalOES) JumpStart program by October 7, 2022, to secure funding for a Chief Resilience Officer. The
Community Development Department is working with a regional climate action group - to be known within the
grant application as the "Mendocino Climate Collaborative" and consisting of the County of Mendocino, City of
Fort Bragg, Coyote Band of Pomo Indians, Noyo Center, Grass Roots Institute, and Mendocino County
Climate Action and Advisory Committee - to secure funding for a future City of Ukiah Climate Action Plan
through the Strategic Growth Council's Regional Climate Collaboratives Program.
CalOES JumpStart Application
Despite continued efforts to mitigate climate and other hazard risks, including recent updates to the General
Plan, Hazard Mitigation Plan, Council's Strategic Plan, and the adoption of a Climate Resiliency Resolution,
future trends indicate increased severity of extreme weather events creating significant risk to the city.
To further improve resiliency, the City would benefit from developing a comprehensive and collaborative
strategy across all departments and plans to identify and develop aligned projects and secure funding for
those projects. If the City is awarded funding through the CalOES JumpStart program, the City will hire a Chief
Resilience Officer (CRO). The CRO, through coordinated strategic analysis of the City’s planning documents,
including the 2040 General Plan, Hazard Mitigation Plan, City Council Strategic Plan, and Climate Emergency
Resolution, will identify shared goals and solutions that directly serve our most socially vulnerable communities
with an emphasis on identifying nature-based solutions. The CRO will fully develop those solutions and
identify, secure, and manage funding resources, communication, and outreach for those projects. The CRO
will increase capacity in the City’s planning and response capability, including greater flexibility, greater
interagency coordination, and greater ability to integrate new information and research findings to rapidly
improve resilience. Total funding requested is approximately $800,000 to cover expenses for the five year
grant.
SGC Regional Climate Collaboratives Application
Page 246 of 266
Page 2 of 2
Preparation and adoption of a Climate Action Plan is a proposed implementation program within the 2040
General Plan. If the regional group of partners including the City of Ukiah are awarded funding by the Strategic
Growth Council, the City would participate with the Mendocino Climate Collaborative on addressing regional
climate issues, while also receiving funding specifically allocated for future preparation of a Ukiah Climate
Action Plan. Total funding requested for Ukiah's Climate Action Plan is approximately $120,000.
Discussion: Participation in the Mendocino County Collaborative requires a Letter of Commitment from the City
(Attachment 1) and execution of a partnership agreement (Attachment 2).
Staff recommends Council receive the report on pending grant applications and authorize the City Manager to
sign all related documents (and take all steps necessary), such as the partnership agreement and letter of
commitment, for participation in these funding programs.
Recommended Action: Receive report on pending grant applications and authorize City Manager to sign
related grant agreements and letter(s) of commitment; and complete any other documents necessary for the
grants.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 247 of 266
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707)463-6200 · Fax: (707)463-6204 ·www.cityofukiah.com
October 5, 2022
Mary Anne Petrillo
CEO, West Business Development Center
Fort Bragg, Ca 95437
Dear Ms. Petrillo,
The City of Ukiah is pleased to submit this Letter of Commitment to participate in the Mendocino
Community Climate Collaborative. As you know, our team has collaborated with members of the
collaborative in the past and we look forward to building momentum to address the intersecting issues
of climate change, equity, climate mitigation and economic development within Mendocino County. This
grant has the potential to help move the City’s climate efforts forward and we look forward to working
together to successfully transform this collective vision into reality.
In signing this letter, the City of Ukiah acknowledges we have read the RCC Guidelines and understand
our obligations under the Partnership Agreement and the RCC Grant Program.
Sincerely,
Sage Sangiacomo
City Manager
Attachment 1
Page 248 of 266
PARTNERSHIP AGREEMENT FOR THE COLLABORATIVE STAKEHOLDER STRUCTURE
FOR MENDOCINO COMMUNITY CLIMATE COLLABORATIVE HERE
This Partnership Agreement for the Collaborative Stakeholder Structure for Mendocino
Community Climate Collaborative (“Agreement”) is made and entered into this ___ day of
____________, 2022, by and between West Business Development Center, Mendocino County
Climate Action & Advisory Committee, City of Fort Bragg, City of Ukiah, Noyo Center, Coyote
Valley Band of Pomo and Grass Roots Institute (each a “Partner” and collectively the
“Partners”). Although titled “Partnership Agreement,” this Agreement functions as a
Memorandum of Understanding and is not intended to be legally binding.
General Terms and Conditions
1. Background and Recitals
A. This Partnership Agreement is entered into pursuant to requirements of the Regional
Climate Collaboratives (RCC) Program and Mendocino Community Climate Collaborative
proposal (“Proposal”) and memorializes basic terms to govern the planning and implementation
of the scope of work included in the Proposal.
B. Through this Agreement, the Partners commit to work together to implement the projects
identified in the Proposal if funded by the RCC grant. The Managing Stakeholder and Co-
Applicants have developed the projects included in the Proposal with the understanding of the
RCC program requirements and are prepared to lead and participate for the term of the RCC
grant.
C. Through the Regional Climate Collaboratives Program, the California Strategic Growth
Council (SGC) funds community-rooted and cross-sectoral partners to form a collaborative and
conduct capacity building activities that will strengthen local coordination, leadership,
knowledge, and skills to increase access to funding and implement multi-benefit climate
mitigation, adaptation, and resiliency projects.
D. If awarded, Managing Stakeholder will be the Grantee responsible for the grant from
SGC ("RCC Grant") to fund a range of capacity building activities within City of Ukiah, City of
Fort Bragg, Coyote Valley Band of Pomo, Sherwood Valley Band of Pomo in Mendocino County
as depicted in the attachment: Project Area Map.
E. RCC Partners are organizations eligible to participate in the program and fully support
the objectives, goals, strategies, and projects identified within the submitted and ultimately
approved by SGC ("RCC Grant Application"), and the Partners agreed to be Co-Applicants for
the RCC Grant Application.
F. SGC requires this Agreement to set forth the agreed upon governance structure and
terms of operation required to implement the Mendocino Community Climate Collaborative
including but not limited to, the expectations and responsibilities of the Parties, legal and
financial terms, and community engagement and decision-making processes.
Attachment 2
Page 249 of 266
G. Parties desire to enter into this Agreement in order to establish a collaborative
stakeholder structure for matters pertaining to the RCC Grant and the implementation of the
scope of work within the forenamed Communities of Focus within Mendocino County Region.
H. Parties acknowledge and agree that other Partners may be added to this Agreement,
decided through a democratic process amongst the Collaborative and in consultation with SGC.
I. This Agreement is entered into pursuant to requirements of the RCC Program and
Mendocino Community Climate Collaborative (“RCC Proposal”) and memorializes basic
terms to govern the planning and implementation of the scope of work included in the RCC
Proposal.
2. Roles and Responsibilities
2.1 Managing Stakeholder
As the Managing Stakeholder, West Business Development Center commits to all duties and
responsibilities corresponding to the Managing Stakeholder role under the Mendocino
Community Climate Collaborative for the term of the RCC Grant. The West Business
Development Center is fully committed to the activities and deliverables of the RCC Proposal,
the requirements of the RCC Grant, and the stipulations of this Agreement, and agrees to take
all actions necessary to effectuate the requirements of the RCC Grant in accordance with the
State of California requirements.
As Managing Stakeholder, the West Business Development Center’s responsibilities include but
are not limited to:
a. Coordinating all components of the RCC Proposal and processing the approval of the
RCC Proposal through the California Strategic Growth Council as may be necessary;
b. Overseeing and coordinating the RCC Proposal project;
c. Preparing and disbursing the RCC Grant funds to Co-Applicants either as
reimbursement or advanced funds for eligible administration and services upon
submission of full and complete disbursement requests or supporting documentation for
advanced funds, subject to State review and approval;
d. Submitting all invoices and associated summary reports, and annual reports to the
California Strategic Growth Council
e. Participating in regular check-in meetings with RCC Program staff
f. Providing West Business Development Center staff support for preparing invoicing
during the entirety of the grant term; and
g. Monitoring goals and associated indicators as defined by the RCC Proposal and the
RCC Grant Guidelines.
The RCC Proposal implementation will be managed in Mendocino County.
2.2 Co-Applicants
Co-Applicants are responsible for implementing specific capacity building strategies stipulated
within the Collaborative’s workplan, and must have the staff capacity, expertise, and
organizational/project management abilities to deliver on their commitments within the overall
workplan.
Page 250 of 266
The following entities will serve as Partners on Mendocino Community Climate Collaborative
for the term of the RCC Grant.
a. West Business Development Center
a. Managing stakeholder
b. County of Mendocino
a. Build cross-sector partnerships to coordinate and access funding for climate-
related projects
c. Mendocino County Climate Action & Advisory Committee
a. Prepare Climate Action Plans for: Mendocino County
d. City of Fort Bragg
a. Prepare Climate Action Plans for: City of Fort Bragg
e. City of Ukiah
a. Prepare Climate Action Plans for: City of Ukiah
f. Noyo Ocean Science Center
a. Develop Regional Blue Economy incubation and feasibility plans
g. Coyote Valley Band of Pomo
a. Tribal Co-Developer of Jackson Demonstration State Forest Management Plan
h. Grass Roots Institute
a. Facilitate and educate community on resources and multi-level climate resilience
planning
2.3 Proposal Overview
Proposal Description and Summary
RCC Collaborative Stakeholder Structure
2.3.1 General. In this section, please explain how the Collaborative Stakeholder Structure
is organized. In doing so, describe the ways residents will be involved (i.e., the formation
of community seats, resident committees, etc.) and what the process will be to add or
remove members. Please also share a contingency plan in the case of a Partner leaves or
disbands before the end of the RCC grant term.
The Collaborative stakeholders are independent entities bound by a common goal to ensure
Mendocino County and its surrounding regions are adequately prepared for the mitigation and
adaptation of climate changes. Each partner will engage with residents over the course of the
grant period to support their various tasks. The structure is one of open collaboration, where
each partner has a set of primary strategies to complete, for which they are responsible, with
other partners in the collaboration joining in efforts as described in the workplan and grant
narrative. Community involvement and participation are a highlighted component of all project
strategies, which include collaboration with a variety of existing stakeholder groups such as the
Mendocino County Advisory Councils (MACs) and Mendocino Council of Governments (MCOG)
which represent the many unincorporated communities throughout the region, through focus
groups, community meetings, community surveys, etc. Additionally, many official groups will
also play an important part in policy formation including Tribal Councils, City Councils, the Board
of Supervisors, and Planning Commissions, all of these groups hold meetings which are open to
the public per the Brown Act.
In the unlikely event that a partner is unable to complete their selected strategies or tasks, the
managing stakeholder partner and the partners will work together to identify If another partner is
Page 251 of 266
willing/able to take on a specific task or strategy. The Managing Partner will also work with non-
performing partner to develop a transition plan to transition those tasks to another partner in
consultation with the Strategic Growth Council.
2.3.2 Meetings. In this section, please describe the meeting facilitation procedures,
including the frequency of meetings, minimum number of meetings open to the public,
means for publishing meeting agenda, and notes for public access.
Upon award acceptance the Mendocino Community Climate Collaborative will convene once a
quarter through the duration of the grant. The Managing stakeholder will set the agenda for
each meeting. Agenda will include but not be limited to: progress updates on each strategy and
task, lessons learned and best practices and discuss solutions to any impediments each
stakeholder may be experiencing. Each partner will provide a brief written update on progress
one week prior to meetings. All meeting minutes will be recorded, and meeting minutes will be
posted to a site to be developed on the County of Mendocino Economic Development webpage.
Twice a year the Mendocino Community Climate Collaborative will host a public meeting to
inform and discuss climate actions with the general public, these meetings will be in addition to
all the meetings held by collaborative partners on specific strategies. Meeting agendas will be
published in the newspaper, online and available via email through a signup.
2.3.3 Decision-Making and Dispute Resolution. In this section, please explain the decision-
making processes and ways the Collaborative Stakeholder Structure will handle
disputes.
Decisions will be made following Roberta’s Rules of Order, with discussion, followed by a
motion, followed by additional discussion, followed by a second and a vote, with the final
decision being by majority vote or the partners in attendance at the meeting. In some cases,
decisions may need to be made by email or zoom as well, and these will follow the same
process. Decisions may be revisited or delayed to subsequent meetings, in the event that
additional information Is required. Majority vote decisions will be final.
If any dispute arises among the parties hereto, the parties agree to first try in good faith to settle
the dispute by mediation or arbitration administered by a mutually agreed upon
mediator/arbitrator before restoring to litigation, except that under all circumstances the
mediator/arbitrator must follow the laws of California. The costs of any mediation/arbitration
proceeding shall be shared equally by all parties. Such mediation/arbitration shall be binding
and final and may be entered in any court that has jurisdiction over the matter. The prevailing
party shall be entitled to an award of reasonable attorneys’ fees and costs incurred in
connection with the mediation/arbitration of the dispute in an amount to be determined by the
mediator/arbitrator.
3. Legal and Financial Considerations
The West Business Development Center will maintain legal, fiscal and fiduciary responsibilities,
including managing grant funds in accordance with SGC regulations, policies and guidelines.
Page 252 of 266
The West Business Development Center is responsible for the development and submission of
all reports to the California Strategic Growth Council and additional funding agencies,
bookkeeping, accounting, and grant compliance services.
The West Business Development Center and each Co-Applicant shall have equal standing and
collective accountability for implementing grant program requirements within the Collaborative
Stakeholder Structure. The West Business Development Center does not assume liability for
any third-party claims for damages arising out of this Agreement and each Co-Applicant does
not assume liability to SGC for damages arising out of this Agreement.
4. Equal Opportunity
The West Business Development Center and Co-Applicants are committed to equal
employment opportunity and to ensuring that all employees have a work environment that is
free of conduct that could be considered discriminatory or harassing based on an employee’s
protected status. The West Business Development Center and Co-Applicants will not allow
anyone, including any supervisor, co-worker, vendor, client, or customer, to unlawfully harass or
discriminate against employees or applicants for employment. The West Business Development
Center will take prompt and effective remedial action upon discovery of such conduct.
5. Miscellaneous Provisions
This Agreement may be revised during Post-Award Consultation or upon written agreement of
the parties to comply with all administrative, statutory, and RCC Program requirements. This
Agreement creates no right, benefit, or trust responsibility, substantive or procedural,
enforceable at law or equity. The parties shall manage their respective resources and activities
in a separate, coordinated, and mutually beneficial manner to meet the purposes of this
Agreement.
IN WITNESS, WHEREOF, the parties hereto have executed this Agreement on ___________,
2022.
West Business Development Center Signature line
_____________________________
Insert name of managing stakeholder, name of authorized signatory and their role in the
managing stakeholder organization.
Co-Applicant 1 Signature Line
_____________________________
Insert name of co-applicant, name of authorized signatory and their role in the co-applicant's
organization.
Co-Applicant 2 Signature Line
_____________________________
Insert name of co-applicant, name of authorized signatory and their role in the co-applicant's
organization.
Page 253 of 266
Co-Applicant 3 Signature Line
_____________________________
Insert name of co-applicant, name of authorized signatory and their role in the co-applicant's
organization.
Co-Applicant 4 Signature Line
Insert as many Co-applicant signature lines as needed. All parties to this agreement should
sign.
Page 254 of 266
1
Kristine Lawler
Subject:13a Correspondence Received - Eileen Mitro
‐‐‐‐‐Original Message‐‐‐‐‐
From: Eileen Mitro <climateactionmendocino@gmail.com>
Sent: Wednesday, October 5, 2022 3:28 PM
To: Kristine Lawler <klawler@cityofukiah.com>
Subject: City Council Meeting Item 13a
Hi Kristine,
This email is in support of Item 13a on the City Council agenda today, Oct. 5, 2022 about the Grant Agreement and the
City of Ukiah’s Letter of Commitment for the City to produce a Climate Action Plan.
Climate Action Mendocino has eagerly offered our help should the City Council approve of the General Plan and move
forward on a Climate Action Plan. The last one done in 2014 was a great start, but never got approved. There’s no time
to lose and we will be there to help in any way we can.
This Partnership Agreement would commit the City of Ukiah to be part of the 'Mendocino Climate Collaborative’ and is a
positive move forward to address the climate challenges ahead. We wholeheartedly support it.
Eileen Mitro
Climate Action Mendocino
Page 255 of 266
Page 1 of 1
Agenda Item No: 13.b.
MEETING DATE/TIME: 10/5/2022
ITEM NO: 2022-2034
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Brown and Various Councilmembers
ATTACHMENTS:
1. 2022 City Council Special Assignments
Summary: City Council members will provide reports and updates on their committee and ad hoc
assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These
assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and
ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending
business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the
agenda to provide the City Council members an expanded opportunity to report on assignments and modify
assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc
assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Page 256 of 266
2022 CITY COUNCIL SPECIAL ASSIGNMENTS
COUNTY/REGIONAL
OnGoing One + Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Disaster Council
Shall meet a minimum
of once a year at a
time and place
designated upon call of
the chair
Place designated upon call of the
chair or, if she/he is unavailable or
unable to call such meeting, the first
vice chair and then the City Manager
or her/his designee.
Office of Emergency Management
300 Seminary Ave.
Ukiah, CA 95482
467-5765 - Tami Bartolomei
Develop any necessary emergency and mutual aid
plans, agreements, ordinances, resolutions, rules, and
regulations.
Orozco
Duenas- Alternate
Tami Bartolomei, Office of Emergency
Management Coordinator; 467-5765
tbartolomei@cityofukiah.com
Greater Ukiah Business & Tourism
Alliance
3rd Tuesday of month,
11:30 a.m.
200 S School St.
Ukiah, CA 95482
200 S School St.
Ukiah, CA 95482
Promotes tourism and works to strengthen and promote
the historic downtown and businesses within the greater
Ukiah area
Duenas
Rodin - Alternate
Shannon Riley,Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation,
infrastructure and project County wide
Brown
Rodin- Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of
month, 6:00 p.m.
Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current
water rights: Potter Valley project - Eel River Diversion
Orozco
Brown- Alternate
Sean White,Director of Water Resources;
463-5712 swhite@cityofukiah.com
Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.
Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Brown
Duenas- Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.
Alternating locations - Ukiah
Conference Center or Fort Bragg, or
Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Duenas Orozco -
Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
North Coast Opportunities (NCO)4th Wednesday of
month, 2 p.m.
Alternating locations - Ukiah and
Lakeport
Ross Walker, Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to become
self reliant Burgess
Jake Burgess, Community Services Supervisor;
463-6201
jburgess@cityofukiah.com
North Coast Rail Authority (NCRA)2nd Wednesday of
month, 10:30 a.m.Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure
meeting the freight and passenger needs of the region
Shannon Riley, Deputy
City Manager Shannon Riley,Deputy City Manager;
467-5793 sriley@cityofukiah.com
Russian River Watershed Association
(RRWA)
4th Thursday of month,
9:00 a.m. (only 5 times
a year)
Windsor Town Hall
Russian River Watershed Association
Attn: Daria Isupov
425 South Main St., Sebastopol, CA
95472
508-3670
Consider issues related to Russian river - plans projects
and funding requests
Rodin
Brown- Alternate
Tim Eriksen, Public Works Director/City
Engineer;463-6280 teriksen@cityofukiah.com
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of
month, 1:30 p.m.
Board of Supervisors Chambers; 501
Low Gap Road
Ukiah, CA
County Executive Office
Nicole French
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency in
the Ukiah Valley basin
Crane
Duenas- Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
COUNTY/REGIONAL
One + Staff Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of
month, 2:00 p.m.
Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and
business loan program
Riley
(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Sun House Guild ex officio 2nd Tuesday of month,
4:30 p.m.
Sun House
431 S. Main St.
Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Orozco Neil
Davis- Alternate
David Burton, Museum Director; 467-2836
dburton@cityofukiah.com
Continued -
COUNTY/REGIONAL
One + Staff Alternate
MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of
month, 7:45 a.m.776 S. State Street Conference Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol
prevention, healthy alternatives and empowering youth
to make healthy choices
Cedric Crook, Patrol
Lieutenant
Cedric Crook, Patrol Lieutenant Nob; 463-6771;
ccrook@cityofukiah.com
Northern California Power Agency
(NCPA) - Commission
4th Thursday of month,
9:00 a.m. (see NCPA
calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and
operating power generation, providing scheduling and
related energy services and providing regulatory and
legislative support.
Crane - Commissioner
Sauers - Alternate and
Commissioner in absence of
Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of
month, 10:00 AM Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and
expenditures of the LEC 300 MW generating project.
Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463‐6286, csauers@cityofukiah.com
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m.
35 Iron Point Circle Suite 225 Folsom,
CA
35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; info@tanc.us
Provide electric transmission to its Member utilities
through transmission line ownership or contract
arrangements.
Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
1 9/8/2022
ATTACHMENT 1
Page 257 of 266
2022 CITY COUNCIL SPECIAL ASSIGNMENTS
LOCAL/COUNTY/REGIONAL/LIASONS
OnGoing One or Two Council and/or
Staff
MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend
division meetings throughout the year to share what they
are doing and advocate for their interests in Sacramento
Rodin
Orozco-Alternate
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
City Selection Committee Called as required by
the Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use
Commission Mayor Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco, Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Library Advisory Board
3rd Wednesdays of
alternate months; 1:00
p.m.
Various Mendocino County Libraries Ukiah County Library
463-4491 Review library policy and activities Supervisor Mulheren Kristine Lawler, City Clerk; 463-6217;
klawler@cityofukiah.com
Ukiah Players Theater Board of Directors 3rd Tuesday of month,
6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of
the Ukiah Players Theater
Greg Owen, Airport
Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor,
Superintendent, and City Manager
Mayor, City Manager and
Police Chief
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
rrfc@pacific.net; 462-5278
Proactively manage the water resources of the upper
Russian River for the benefit of the people and
environment of Mendocino County
White/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m.Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence,
annexation, service areas, and special districts Rodin/Crane
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for
the orderly growth of the airport and the surrounding
area, and safeguard the general welfare of the
inhabitants within the vicinity
Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
gowen@cityofukiah.com
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the
City's 1st District Supervisor
Brown
Crane- Alternate
Sage Sangiacomo, City Manager;
463-6221; ssangiacomo@cityofukiah.com
Mendocino County 2nd District Liaison 1st Wednesdays of
month, 8:00 a.m.
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with the
County's 2nd District Supervisor Brown Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
LOCAL/COUNTY/REGIONAL/LIASONS
OnGoing One or Two Council and/or
Staff
MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Fire Executive Committee 2nd Wednesdays of
month, 3:45 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Stephanie Abba
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
sabba@cityofukiah.com
Per the recently adopted agreement between the City of
Ukiah and the Ukiah Valley Fire Protection District Orozco/Brown
Doug Hutchison, Fire Chief; 463-6263;
dhutchison@cityofukiah.com
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Equity and Diversity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and
municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management
Analyst; 467-5720 tboyl@cityofukiah.com
2 9/8/2022
Page 258 of 266
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director;
463-629586 csauers@cityofukiah.com
Trench Cut Policy Development Crane/Brown Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Budget Development Best Practices and
Financial Policy For FY 22/23 Budget Crane/Brown
Dan Buffalo, Director of Finance;
463-6220 dbuffalo@cityofukiah.com
Sheri Mannion, Human Resource Director/Risk
Manager; 463-6272, smannion@cityofukiah.com
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Sage Sangiacomo, City Manager
463-6221 ssangiacomo@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Cindy Sauers, Electric Utility Director;
463-629586 csauers@cityofukiah.com
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
2021 Electric Rate Study Crane/Duenas Cindy Sauers, Electric Utility Director;
463‐6286 csauers@cityofukiah.com
Housing Policy Rodin/Orozco Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of
overall sewer system service delivery policies, operating
policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Brown
Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Sean White, Water Resources Director
463‐5712 swhite@cityofukiah.com
Upper Russian River Water Agency/City
Relations Crane/Brown Sean White, Director of Water Resources;
463‐5712 swhite@cityofukiah.com
Orr Street Bridge Corridor Rodin/Duenas Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Cannabis Ordinance Modifications Duenas/Brown Craig Schlatter, Community Development Director
463‐6219 cschlatter@cityofukiah.com
Special Districts Brown/Crane Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Public Financing Rodin/Orozco Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Corp Yard Crane/Brown Jason Benson, Senior Civil Engineer
463‐6284 jbenson@cityofukiah.com
Police Chief Recruitment Brown/Rodin
Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Great Redwood Trail Rodin/Duenas
Neil Davis, Community Services Director
467‐5764 ndavis@cityofukiah.com
2022 AD HOC COMMITTEES
3 8/18/2022
Page 259 of 266
Page 1 of 2
Agenda Item No: 13.c.
MEETING DATE/TIME: 10/5/2022
ITEM NO: 2022-2044
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution(s) Approving Successor Memoranda of Understanding Between the City of
Ukiah and Employee Bargaining Units, and Authorizing the City Manager to Execute.
DEPARTMENT: Human Resources /
Risk Management PREPARED BY: Sheri Mannion, H.R. Director/Risk Manager
PRESENTER:
Sheri Mannion, Human Resources/Risk
Management Director and Sage Sangiacomo,
City Manager
ATTACHMENTS:
1. Resolution and MOU - Presented at Meeting - Posted 10/6/22
Summary: Council will consider adopting a Resolution(s) for a successor Memoranda of Understanding
(MOU) between the City of Ukiah and employee bargaining units, and authorizing the City Manager to execute
on behalf of the City.
Background: The Myers-Milias Brown Act (MMBA) is the law in California that establishes mandatory rights
and duties by which all local agencies must abide with regard to labor relations. Within the requirements of
MMBA, the City's negotiator, the City Manager, receives authority from the City Council on matters within the
scope of representation, and then proceeds to meet and confer with bargaining units.
Additionally, as part of the overall routine maintenance of the classification and compensation schedules for
the City of Ukiah, the Human Resources Department is responsible for evaluating classifications and benefits,
developing new classifications (including appropriate salary levels), examining salary grade adjustments, and
making recommendations for additions, modifications, and corrections.
Recognizing the importance of remaining competitive in the labor market and the continued efforts and
support from all City team members during the pandemic, the City Council authorized the City Manager to
enter negotiatations with bargaining units.
Discussion: The City Manager, Human Resources Director, and representatives from employee bargaining
units have been meeting regularly over the past couple of months to negotiate successor labor agreements.
Agreements with the International Brotherhood of Electrical Engineers, Ukiah Professional Firefighter
Association, both Operating Engineers Local 3 Units, and Management Unit have already been adopted and
implemented.
Two remaining agreements are nearing completion. City Staff will bring ratified tentative agreements from
other units forward for consideration as they become available.
A Special Closed Session meeting was agendized prior to the Regular Council meeting for additional
discussion before adopting any Resolution(s) that might be ready. Resolution(s) and agreements are under
development and will be distributed the night of the meeting following the closed session should they be
deemed ready for consideration.
Page 260 of 266
Page 2 of 2
Recommended Action: Adopt a Resolution(s) approving successor Memoranda of Understanding between
the City of Ukiah and employee bargaining units, and authorize the City Manager to execute on behalf of the
City.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: Budgeted FY 2022/2023
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Dan Buffalo, Finance Director; Sage Sangiacomo, City Manager
Page 261 of 266
RESOLUTION NO. 2022-67XX
RESOLUTION OF THE CITY OF UKIAH APPROVING MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF UKIAH AND DEPARTMENT HEAD UNIT
WHEREAS, the City of Ukiah Employee/Employer Relations Officer and Human Resources Director
meet and confer in good faith with the bargaining units on matters including wages, hours, and the terms
and conditions of employment for represented employees; and
WHEREAS, the City of Ukiah Employee/Employer Relations Officer and Human Resources Director
meet and confer in good faith with the bargaining units on matters including wages, hours, and the terms
and conditions of employment for represented employees; and
WHEREAS, this Memorandum of Understanding includes all terms and conditions of employment with
respect to wages, hours, and working conditions applicable to the Department Unit for the period of July
10, 2022, through September 18, 2025.
NOW, THEREFORE BE IT RESOLVED, that the Council of the City of Ukiah hereby approves and
authorizes the City Manager to execute this Memorandum of Understanding on behalf of the City.
PASSED, ADOPTED and APPROVED this 5th day of October, 2022 by the following vote on roll call
vote:
AYES: Councilmembers Orozco, Crane, Rodin, and Mayor Brown
NOES: None
ABSTAIN: None
ABSENT: Councilmember Duenas
_______________________________
Jim O. Brown, Mayor
ATTEST:
_______________________________
Kristine Lawler, City Clerk
Page 262 of 266
COU 2223‐XXX
Page 1 of 2
MEMORANDUM OF UNDERSTANDING
Between
The City of Ukiah
And
Department Head Unit
This Memorandum of Understanding (“MOU”) is entered into by and between the City of Ukiah
(“City”) and the Department Head Unit (“Unit”) (collectively referred to as “Parties”). Having
met and conferred in accordance with Government Code section 3500, et. seq., the City and the
Unit agrees to amend, add to, and clarify the Parties’ current MOU as follows:
1. TERM
The term of this MOU shall be from July 10, 2022 through September 18, 2025.
2. SALARY
Year 1: Effective retro to the first full pay period in July 2022, all unit members will
receive a 5% increase to base salary.
Year 2: Effective the first full pay period following September 19, 2023, all unit members
shall receive a 3% increase to base salary.
Year 3: Effective the first full pay period following September 19, 2024, all classifications
will receive a 3% salary increase to base salary, unless the local economic benchmark –
consisting of total revenue collected for property tax, sales tax and transient occupancy tax
– falls below the combined total for the past audited Fiscal Year of 2022/2023. Should the
audited revenues fall below the benchmark, the increase will revert to the CPI calculation
of the average of U.S. City and SF-Oakland-Hayward figures for April, to a maximum of
2%. In no case shall this result in a decrease in compensation.
3. CONTINUATION
The City and the Unit agree that all conditions of employment established by City policy,
including all conditions affecting wages, hours, and working conditions that are not
specifically addressed in this MOU, shall continue in effect and shall not be affected by the
terms of this MOU.
The value or availability of the benefits provided in the MOU as originally worded or as
amended from time to time may depend on their tax treatment by the state or federal
government or the decisions of other government agencies or departments, such as, but not
limited to, the Public Employees Retirement System. The City will endeavor to obtain the
most favorable treatment legally possible from these other governmental entities.
However, the City makes no representation concerning the value of such benefits to Unit
members or how they will be taxed or otherwise treated by other agencies or departments.
The City's obligations under this MOU are limited to the direct cost of providing the salary
and benefits as described in the MOU. The City shall have no additional financial
Page 263 of 266
COU 2223‐XXX
Page 2 of 2
obligation, even if the tax or other treatment of such salary or benefits by other agencies or
departments reduces or eliminates their value to the employee.
This Memorandum of Understanding is ratified and adopted pursuant to the recommendations of
the following representatives this 21st day of September 2022.
CITY OF UKIAH DEPARTMENT HEAD UNIT
______________________________ _________________________________________
Sage Sangiacomo, City Manager Tim Eriksen, Public Works Director/City Engineer
Page 264 of 266
COU 2223‐XXX
Page 1 of 2
MEMORANDUM OF UNDERSTANDING
Between
The City of Ukiah
And
Department Head Unit
This Memorandum of Understanding (“MOU”) is entered into by and between the City of Ukiah
(“City”) and the Department Head Unit (“Unit”) (collectively referred to as “Parties”). Having
met and conferred in accordance with Government Code section 3500, et. seq., the City and the
Unit agrees to amend, add to, and clarify the Parties’ current MOU as follows:
1. TERM
The term of this MOU shall be from July 10, 2022 through September 18, 2025.
2. SALARY
Year 1: Effective retro to the first full pay period in July 2022, all unit members will
receive a 5% increase to base salary.
Year 2: Effective the first full pay period following September 19, 2023, all unit members
shall receive a 3% increase to base salary.
Year 3: Effective the first full pay period following September 19, 2024, all classifications
will receive a 3% salary increase to base salary, unless the local economic benchmark –
consisting of total revenue collected for property tax, sales tax and transient occupancy tax
– falls below the combined total for the past audited Fiscal Year of 2022/2023. Should the
audited revenues fall below the benchmark, the increase will revert to the CPI calculation
of the average of U.S. City and SF-Oakland-Hayward figures for April, to a maximum of
2%. In no case shall this result in a decrease in compensation.
3. CONTINUATION
The City and the Unit agree that all conditions of employment established by City policy,
including all conditions affecting wages, hours, and working conditions that are not
specifically addressed in this MOU, shall continue in effect and shall not be affected by the
terms of this MOU.
The value or availability of the benefits provided in the MOU as originally worded or as
amended from time to time may depend on their tax treatment by the state or federal
government or the decisions of other government agencies or departments, such as, but not
limited to, the Public Employees Retirement System. The City will endeavor to obtain the
most favorable treatment legally possible from these other governmental entities.
However, the City makes no representation concerning the value of such benefits to Unit
members or how they will be taxed or otherwise treated by other agencies or departments.
The City's obligations under this MOU are limited to the direct cost of providing the salary
and benefits as described in the MOU. The City shall have no additional financial
Page 265 of 266
COU 2223‐XXX
Page 2 of 2
obligation, even if the tax or other treatment of such salary or benefits by other agencies or
departments reduces or eliminates their value to the employee.
This Memorandum of Understanding is ratified and adopted pursuant to the recommendations of
the following representatives this 21st day of September 2022.
CITY OF UKIAH DEPARTMENT HEAD UNIT
______________________________ _________________________________________
Sage Sangiacomo, City Manager Tim Eriksen, Public Works Director/City Engineer
Page 266 of 266