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HomeMy WebLinkAbout2022-11-16 PacketPage 1 of 4 City Council Regular Meeting AGENDA (to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://zoom.us/j/97199426600 Or you can call in using your telephone only:  Call (toll free) 1-888-788-0099  Enter the Access Code: 971 9942 6600  To Raise Hand enter *9  To Speak after being recognized: enter *6 to unmute yourself Or One tap mobile (for easy connection on smart phones): US: +16699009128,,97199426600# or +12532158782,,97199426600# Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings. November 16, 2022 - 6:00 PM 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES 5.a. Approval of the Minutes for the November 2, 2022, Regular Meeting. Recommended Action: Approve the Minutes for the November 2, 2022, Regular Meeting. Attachments: 1. 2022-11-02 Draft Minutes 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. Page 1 of 153 Page 2 of 4 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 7.a. Report of Disbursements for the Month of October 2022. Recommended Action: Approve the Report of Disbursements for the Month of October 2022. Attachments: 1. October 2022 Summary of Disbursements 2. Account Codes for Reference 3. Object Codes for Reference 4. October 2022 Disbursement Detail 7.b. Adoption of Resolution Extending the Abandoned Vehicle Abatement Program. Recommended Action: Adopt the resolution to continue with the current Abandoned Vehicle Abatement program including authorization for the City Manager and/or Mayor to negotiate and execute all related documents and agreements to implement the continuation of the Abandoned Vehicle Abatement program. Attachments: 1. 2013 Staff Report 2. Resolution - Abandoned Vehicle Abatement Program Extension 7.c. Approval of a Supplement to an August 23, 2022, Addendum to the Ukiah Western Hills Open Land Acquisition and Limited Development Agreement, for Electrical Utility Infrastructure in an Amount not to Exceed $145,000; and Approval of a Corresponding Budget Amendment. Recommended Action: Authorize the City Manager to negotiate and execute a supplement to the Addendum, dated August 23, 2022, to the Ukiah Western Hills Open Land Acquisition and Limited Development Agreement, for Electrical Utility infrastructure in an amount not to exceed $145,000; and approve a corresponding budget amendment. Attachments: 1. Western Hills COU2122 201 A1 2. Western Hills Supplement to Addendum 7.d. Approval of Notice of Completion for Ghilotti Construction Co. for the Dora Overlay Project (Between Mill and Luce Streets), Specification 21-05, and Direct the City Clerk to File the Notice of Completion with the County Recorder. Recommended Action: Approve the Notice of Completion for Ghilotti Construction Co. for the Dora Overlay Project (Between Mill and Luce Streets), Specification 21-05, and Direct the City Clerk to File the Notice of Completion with the County Recorder. Attachments: 1. Approving Staff Report 2. Council Action Report for 8-17-22 3. Notice-of-Completion 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS Page 2 of 153 Page 3 of 4 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) 12. UNFINISHED BUSINESS 12.a. Consideration of Approval of the Submittal of an Out of Agency Service Agreement Application to Mendocino Local Agency Formation Commission (LAFCo) for the Provision of Interim Sewer Services to Certain Unincorporated Parcels within the City of Ukiah Sphere of Influence along with the Corresponding Resolution; and Approve Community Development Director Determination that the Project Qualifies for a California Environmental Quality Act (CEQA) Exemption. Recommended Action: Approve submittal of an Out of Agency Service Agreement to Mendocino LAFCo and approval of the corresponding Resolution; and approve Community Development Director's determination that such Project qualifies for a California Environmental Quality Act (CEQA) Exemption. Attachments: 1. City-UVSD OASA Application plus Atts 13. NEW BUSINESS 13.a. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Attachments: 1. 2022 City Council Special Assignments 14. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING 14.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2)) Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (2 cases) 14.b. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2) or (3)) Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (1 case)) Recommended Action: Attachments: None 14.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1) Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048 14.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 Page 3 of 153 Page 4 of 4 14.e. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 14.f. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 003-190-11 Negotiator: Sage Sangiacomo, City Manager Negotiating Parties: Dave Hull Under Negotiation: Price & Terms of Payment Recommended Action: None Attachments: None 14.g. Conference with Real Property Negotiators (Cal. Gov’t Code Section 54956.8) Property: APN Nos: 003-260-01, 003-500-14 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Eric Crane and Francine Selim Under Negotiation: Price & Terms of Payment 14.h. Conference with Labor Negotiator (54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units 14.i. Public Employee Performance Evaluation (Government Code Section 54956 Title: City Manager 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, City Clerk Dated: 11/10/22 Page 4 of 153 AGENDA ITEM 5a Page 1 of 4 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue, Ukiah, CA 95482 Virtual Meeting Link: https://zoom.us/j/97199426600 Ukiah, CA 95482 November 2, 2022 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on November 2, 2022, having been legally noticed on October 28, 2022. The meeting was held in person and virtually at the following link: https://zoom.us/j/97199426600. Mayor Brown called the meeting to order at 6:04 p.m. Roll was taken with the following Councilmembers Present: Juan V. Orozco, Douglas, F. Crane, Mari Rodin, Josefina Dueňas, and Jim O. Brown. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. MAYOR BROWN PRESIDING. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Traci Boyl, Senior Management Analyst. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Presentation of the 2022 Ukiah Leadership Academy Graduates. Presenters: Sage Sangiacomo, City Manager; Shannon Riley, Deputy City Manager; and Mayor Brown. Certificates were presented to the following Leadership Academy graduates:  Donald Tubbs, Environmental Lab Technician I  Jason Benson, Senior Civil Engineer  Tom Corning, Patrol Lieutenant  Nick Kirby, Water/Sewer Leadworker  Olga Keough, Finance Controller  Ryan Kriken, Lead Waste Water Treatment Plant Operator  John Corippo, Fire Captain  Sonu Upadhyay, Senior Power Engineer  Steven Oropeza, Senior Building Inspector  Marianne Davison, Senior Recreation Coordinator  Tiffany Breece, Dispatch Supervisor  Tim Mitchell, Senior HR/Management Analyst Traci Boyl, Senior Management Analyst  Zeb Herinckx, Airport Attendant 4. PETITIONS AND COMMUNICATIONS City Clerk, Kristine Lawler, stated that no communications had been received. 5. APPROVAL OF MINUTES a. Approval of the Minutes for the October 19, 2022, Special Meeting. b. Approval of the Minutes for the October 19, 2022, Regular Meeting. Page 5 of 153 City Council Minutes for November 2, 2022, Continued: Page 2 of 4 Motion/Second: Crane/Orozco to approve Special and Regular Meeting Minutes of October 19, 2022, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Adoption of Resolution (2022-72) Approving the City's Participation in the State's Clean Fuel Reward Program Authorizing the City Manager to Execute the Participating Electric Utility Joinder to the Clean Fuel Reward Program Governance Agreement (COU No. 2223-139); and Approval of the Northern California Power Agency as the City's Authorized Initial Representative on the Clean Fuel Reward Program Steering Committee – Electric Utility. b. Authorization for the City Manager to Execute a Construction Administration Services Agreement (COU No. 2223-140) with Mead and Hunt, Inc. for Runway 15-33 Pavement Rehabilitation Phase 2 Construction Contingent on Approval from the FAA, and Approve Corresponding Budget Amendment - Airport. c. Consideration of Approval of a Budget Amendment for the Ukiah Valley Fire Authority (UVFA) Supplies and Maintenance Accounts - Finance. d. Review Landfill Closure Financial Plan Update - Finance. e. Approval Notice of Completion for Wahlund Construction Inc. for the Ford and Orchard Lift Station Replacement, Specification 22-02, and Direct the City Clerk to File the Notice of Completion with the County Recorder – Public Works. f. Report of Additional Amount for New 2023 Ford F-150 (All Electric) Lighting Pro Series Crew Cab, and Approve Corresponding Budget Amendment – Community Services. g. Approval of a Second Contract Amendment (COU No. 2021-112-A2) with GHD, Inc., for Professional Engineering Services for a Future Water Storage Tank Siting Study and Analysis, in the Amount of $20,000 – Public Works. h. Report of the Acquisition of Two Diesel-Powered Emergency Intertie Pumps from Pac Machine Co. in the Amount of $294,083.25, and Approve Corresponding Budget Amendment – Water Resources. i. Approval of Notice of Completion for EIDIM Group, Inc. for the Council Chambers AV Replacement Project, Specification No. 20-09, and Direct the City Clerk to File the Notice of Completion with the County Recorder, and Approve Budget Amendment – City Clerk and Finance. Staff Comment: Cindy Sauers, Electric Utility Director. Motion/Second: Rodin/Orozco to approve Consent Calendar Items 7a-7i, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Public Comment: Larry Olson – Flavored tobacco concerns; Melissa Eleftherion Carr – Library services. Page 6 of 153 City Council Minutes for November 2, 2022, Continued: Page 3 of 4 9. COUNCIL REPORTS Presenters: Councilmembers Orozco, Rodin, Mayor Brown, City Manager Sangiacomo, Vice Mayor Duenas, and Councilmember Crane. 10. CITY MANAGER/CITY CLERK REPORTS Presenters: Sage Sangiacomo, City Manager; and  Construction Update – Tim Eriksen, Public Works Director / City Engineer.  Corp Yard Project – Tim Eriksen, Public Works Director / City Engineer.  Public Laserfiche Portal – Kristine Lawler, City Clerk.  City of Ukiah Utility Bills – Shannon Riley, Deputy City Manager. 11. PUBLIC HEARINGS (6:15 PM) 12. UNFINISHED BUSINESS a. Consideration of Approval of Scope of Work for General Plan Mobility Subconsultant GHD to Expand the City's SB 743 Methodology to Include Multimodal Networks; Approval of Contract Amendment with Mintier Harnish, General Plan Consultants; and Approval of Corresponding Budget Amendment. Presenters: Craig Schlatter, Community Development Director; Todd Tregenza and Don Hubbard, GHD, Inc. Motion/Second: Rodin/Orozco to approve scope of work for General Plan mobility subconsultant GHD to expand the City's SB 743 methodology to include multimodal networks; contract amendment (COU No. 1819-190-A3) with Mintier Harnish, General Plan consultants; and a corresponding budget amendment. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. 13. NEW BUSINESS a. Introduction of an Ordinance, by Title Only, to Adopt the 2019 California Fire Code as Amended. Presenters: Doug Hutchison, Fire Chief and Matt Keizer, Chief Building Official. Motion/Second: Brown/Crane to form an ad hoc consisting of Councilmember Crane and Councilmember Orozco to review the proposed City/District 2019-2022 Fire Code. Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. b. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s); Including Consideration of Adoption of Resolution Appointing a Member and Alternative Member to the Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA). Presenters: Sean White, Water Resources Director. Motion/Second: Crane/Rodin to adopt a Resolution (2022-73) appointing Councilmember Crane as a Member and Vice Mayor Duenas as an Alternate Member to the Ukiah Valley Basin Groundwater Sustainability Agency (UVBGSA). Motion carried by the following roll call votes: AYES: Orozco, Crane, Rodin, Dueňas, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 7:33 P.M. Page 7 of 153 City Council Minutes for November 2, 2022, Continued: Page 4 of 4 14. CLOSED SESSION a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2)) Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (2 cases) b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1) Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048 c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 e. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 003-190-11 Negotiator: Sage Sangiacomo, City Manager Negotiating Parties: Dave Hull Under Negotiation: Price & Terms of Payment f. Conference with Real Property Negotiators (Cal. Gov’t Code Section 54956.8) Property: APN Nos: 003-260-01, 003-500-14 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Eric Crane and Francine Selim Under Negotiation: Price & Terms of Payment g. Conference with Labor Negotiator (54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units h. Public Employee Performance Evaluation (Government Code Section 54956 Title: City Manager No action reported; direction provided to Staff. 15. ADJOURNMENT There being no further business, the meeting adjourned at 8:10 p.m. ________________________________ Kristine Lawler, City Clerk/CMC Page 8 of 153 Page 1 of 2 Agenda Item No: 7.a. MEETING DATE/TIME: 11/16/2022 ITEM NO: 2022-1479 AGENDA SUMMARY REPORT SUBJECT: Report of Disbursements for the Month of October 2022. DEPARTMENT: Finance PREPARED BY: Candice Rasmason, Accounts Payable PRESENTER: Consent Calendar ATTACHMENTS: 1. October 2022 Summary of Disbursements 2. Account Codes for Reference 3. Object Codes for Reference 4. October 2022 Disbursement Detail Summary: The Council will review and consider approval of the Report of Disbursements for the month of October 2022. Background: Payments made during the month of October 2022 are summarized in the Report of Disbursements. Further detail is supplied on the Schedule of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable Check Numbers (City & UVFA): 3049818-3049902; 3049903-3050016; 3050017-3050143; 3050144-3050226 Accounts Payable Wire Transfers: N/A Payroll Check Numbers: 511961-512036; 512037-512111 Payroll Manual Check Numbers: 511958-511960 Direct Deposit Numbers: 114517-114864; 114865-115184 Manual Direct Deposit Numbers: N/A Void Check Numbers: 3049847 Void Direct Deposit Numbers: N/A Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. Attachment #1: October 2022 Summary of Disbursements Attachment #2: Account Codes for Reference Attachment #3: Object Codes for Reference Attachment #4: October 2022 Disbursement Detail Recommended Action: Approve the Report of Disbursements for the Month of October 2022. Page 9 of 153 Page 2 of 2 BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Page 10 of 153 Attachment 1 FUNDS: 100 General Fund $280,343.77 700 Sanitary Disposal Site Fund $2,070.93 101 GF-(Sub-Fund) Visit Ukiah $31,168.66 701 Landfill Corrective Fund 105 GF-(Sub-Fund) Fire Authority $74,224.90 702 Disposal Closure Reserve Fund 110 Special General Fund 704 Post Closure Fund - Solid Waste 120 Streets Capital Improvement $12,193.63 710 Ambulance Services Fund $22,335.93 130 Gov'tl Debt SVC/Reserve Fund 720 Golf Fund $48,394.87 131 Debt Service Reserve 2022 LRB 730 Confernence Center Fund $24,860.00 200 City Adminstrative Services $104,317.78 750 Visit Ukiah 201 Worker's Comp Fund $299,552.00 777 Airport Fund $64,804.94 202 Liability Fund 778 Airport Capital Improvement Fund $2,340.00 203 Garage Fund $11,243.98 779 Special Aviation Fund 204 Purchasing Fund $1,950.47 800 Electric Fund $1,177,813.33 205 Billing & Collections Fund $26,405.48 801 Electric Capital Reserve Fund $70,367.90 206 Public Safety Dispatch Fund $1,978.30 803 Lake Mendocino Bond Reserve 207 Payroll Posting Fund $317,574.92 805 Street Lighting Fund 208 Building Maintenance/Corp Yard Fund $26,630.36 806 Public Benefits Fund $22,530.20 209 IT Fund $21,111.53 807 Cap and Trade 220 Equipment Reserve Fund 820 Water Fund $411,617.15 249 City Housing Bond Proceeds 822 Water Capital Improvement Fund $1,844.59 250 Special Revenue Fund 830 Recycled Water Fund $274,851.34 251 Special Projects Reserve Fund 840 City/District Sewer Fund $260,129.77 252 Streets/ROW Improvement Fund $1,222,590.02 841 Sewer Contruction Fund 253 CITY PROP 172 843 Sewer Capital Fund 300 Park Development Fund 900 Special Deposit Trust $4,558.83 301 Anton Stadium Fund $0.00 901 General Service (Accts Recv)$30.00 302 Observatory Park Fund 902 U.S.W. Billing & Collection $87,011.55 304 Swimming Pool Fund $0.00 903 Public Safety - AB 109 $0.00 305 Riverside Park Fund $0.00 905 Federal Emergency Shelter Grant 306 Skate Park Fund $0.00 905 Mendocino Emergency Service Authority 310 Museum Grants 911 Russian River Watershed Association $53,528.28 311 Alex Rorbaugh Recreation Center Fund $5,683.36 915 UVFD $729.25 312 Downtown Business Improvement Fund $745.71 916 UVFD PROP 172 313 LMIHF Housing Asset Fund 917 UVFD Measure B 314 Winter Special Events 918 UVFD Mitigation $1,361.81 315 Advanced Planning Fund 940 Sanitation District Special Fund 316 SPECIAL RECREATION EVENTS $15,050.92 942 Rate Stabilization - UVSD Fund 500 2106 Gas Tax Fund 943 Sanitation District Capital Improvement Fund 501 2107 Gas Tax Fund 952 REDIP Sewer Enterprise Fund 503 2105 Gas Tax Fund 960 Community Redevelopment Agency 505 Signalization Fund 961 RDA Housing Pass-Through 506 Bridge Fund 962 Redevelopment Housing Fund 507 1998 STIP Augmentation Fund 963 Housing Debt 508 SB325 Reimbursement Fund 964 RDA Capital Pass-Through 509 S.T.P. Fund $70.87 965 Redevelopment Capital Improvement Fund 510 Trans-Traffic Congest Relief Fund 966 Redevelopment Debt Service 511 Rail Trail Fund $5,160.03 967 Housing Bond Proceeds 600 Community Development Block Grant 968 Non-Housing Bond Proceeds 601 EDBG 94-333 Revolving Loan 969 RDA Obligation Retirement Fund $4,000.00 602 Community Development Fund 844/944 Sewer Capital Projects Fund $1,031,102.08 603 08-HOME-4688 604 CDBG Grant 09-STBG-6417 605 11-HOME-7654 Fund $0.00 606 CDBG Grant 10-EDEF-7261 607 Prop 84 Grant Fund 609 13-CDBG-8940 610 City RDA Projects Fund Retainage Withheld $65,292.51 613 Home Program Activities 611 CDBG 16-CDBG-11147 $1,921.28 620 CASP Train 630 Asset Seizure Fund $8,734.79 631 Asset Seizure Fund (Drug/Alcohol) 633 H & S Education 11489(B)(2)(A1) 634 Federal Asset Seizure Grants 635 SUP Law Enforcement Service Fund 636 CBTHP Officer 637 Local Law Enforcement Block Grant 638 Asset Forfeiture 11470.2 H & S 639 Special Revenue - Police 640 Parking District Fund $1,007.50 670 Federal American Rescue Fund 691 Museum Fund 695 Transfer Station Fund 696 Solid Waste Mitigation Fund PAYROLL CHECK NUMBERS: 511961-512036 TOTAL DEMAND PAYMENTS- A/P CHECKS $6,101,235.52 DIRECT DEPOSIT NUMBERS: 114517-114864 TOTAL DEMAND PAYMENTS- EFT's $0.00 PAYROLL PERIOD: 9/18/22-10/01/22 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $1,392,973.26 PAYROLL CHECK NUMBERS: 512037-512111 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS)$750,254.61 DIRECT DEPOSIT NUMBERS: 114865-115184 * vendor name( if applicable) PAYROLL PERIOD: 10/2/22-10/15/22 PAYROLL CHECK NUMBERS: DIRECT DEPOST NUMBERS: PAYROLL PERIOD: VOID CHECK NUMBERS: TOTAL PAYMENTS $8,244,463.39 3049847 511958-511960 WIRE TRANSFER NUMBERS: N/A CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on ____________________. City Clerk APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same.I have audited this Register and approve for accuracy and available funds. ____________________________________________________________________________________________ MANUAL CHECK NUMBERS: CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF OCTOBER Page 11 of 153 Account Code Summary Attachment 2 10000000 GENERAL FUND 20012300 COMMUNITY OUTREACH/PUBLIC INFO 10017200 SUCCESSOR AGENCY 20012500 CITY CLERK 10020000 POLICE - GEN FUND 20012600 ECONOMIC DEVELOPMENT 10020210 POLICE PATROL 20012800 EMERGENCY MANAGEMENT 10020214 POLICE VOLUNTEERS 20013210 ACCOUNTS PAYABLE 10020216 COPS GRANT 20013220 PAYROLL 10020217 POLICE ANIMAL CONTROL 20013400 ACCOUNTING 10020218 POLICE CSO 20013401 BUDGET MANAGEMENT 10020220 CODE ENFORCEMENT 20014000 CITY ATTORNEY 10020224 MAJOR CRIMES TASK FORCE 20015100 CITY TREASURER 10021210 CITY FIRE 20016100 HUMAN RESOURCES 10022100 PARKS 20023510 HOUSING GRANTS 10022300 AQUATICS 20023520 NON-HOUSING GRANTS 10022700 MUSEUM - GEN FUND 20100000 WORKER'S COMP FUND 10022810 RECREATION ADMINISTRATION 20116220 WORKERS COMPENSATION 10022821 ADULT BASKETBALL 20200000 LIABILITY FUND 10022822 ADULT SOFTBALL 20216200 RISK MANAGEMENT 10022824 CO-ED VOLLEYBALL 20300000 GARAGE FUND 10022831 YOUTH BASKETBALL 20324100 GARAGE 10022832 YOUTH SOFTBALL 20324110 FLEET MAINTENANCE 10022840 DAY CAMP 20400000 PURCHASING FUND 10022850 CLASSES & CLINICS 20413500 PURCHASING 10022860 SPECIAL ACTIVITIES 20413510 CAPITAL ASSET MANAGEMENT 10022900 COMM SVCS SPECIAL SERVICES 20413520 GRANTS AND SPECIAL PROJECTS 10023100 PLANNING SERVICES 20414000 LEGAL SERVICES/EXPENSES 10023110 CURRENT PLANNING 20500000 BILLING AND COLLECTION FUND 10023300 BUILDING INSPECTION 20513300 UTILITY BILLING 10023320 BUILDING INSPECTION 20513380 METERING-ELECTRIC 10023411 CDBG GENERAL ADMIN 20513382 METERING-WATER 10024200 ENGINEERING/STREETS 20600000 PUBLIC SAFETY DISPATCH FUND 10024210 ENGINEERING 20620231 POLICE UKIAH DISPATCH 10024214 TRAFFIC SIGNAL OPERATIONS 20620232 POLICE FT BRAGG DISPATCH 10024224 STORM WATER 20700000 PAYROLL POSTING FUND 10024310 CORP YARD MAINTENANCE 20800000 BUILDING & MAINTENANCE 10024620 STREETS 20822500 BUILDING & MAINTENANCE 10100000 GF- (SUB-FUND) VISIT UKIAH 20824300 BLDG MAINT CORP YARD 10112700 GF-(SUB-FUND) VISIT UKIAH 20900000 IT FUND 10500000 MEASURE S GENERAL FUND 20913900 INFORMATION TECHNOLOGY 10521210 FIRE AUTHORITY 22000000 FIXED ASSET FUND 12000000 STREET REHABILITATION 25100000 SPECIAL PROJECTS RESERVE FUND 12024200 PUBLIC WORKS ENGINEERING 25200000 STREETS/ROW IMPROVEMENT FUND 13000000 GOV'TL DEBT SVC/RESERVE FUND 25224220 STREETS/ROW IMPROVEMENT FUND 13100000 DEBT SERVICE RESERVE 2022 LRB 25300000 PROP 172 FUND 20000000 CITY ADMINISTRATIVE SERVICES 25321210 CITY FIRE 20010000 CITY COUNCIL 30000000 PARK DEVELOPMENT FEES FUND 20012100 CITY MANAGER 30022200 PARK DEVELOPMENT 20012200 ADMINISTRATIVE SUPPORT 30100000 ANTON STADIUM FUND Page 12 of 153 Account Code Summary Attachment 2 30200000 OBSERVATORY PARK FUND 63500000 SUP.LAW ENFORCE.SVC.FD(SLESF) 30300000 PLAYGROUND & PARK AMENITIES FU 63520210 SLESF 30322230 PLAYGROUND AND PARK AMENITIES 63600000 CBTHP OFFICER 30400000 SWIMMING POOL FUND 63620210 CBTHP OFFICER 30522250 RIVERSIDE PARK 63800000 ASSET FORFEITURE 11470.2 H&S F 30600000 SKATE PARK FUND 63820210 ASSET FORFEITURE 11470 EXPENDI 30700000 SOFTBALL COMPLEX FUND 63900000 SPECIAL REVENUE POLICE 31100000 ARRC GENERAL OPERATING FUND 64000000 PKG. DIST. #1 OPER & MAINT FUN 31122000 ARRC 64012600 ECONOMIC DEVELOPMENT 31200000 DOWNTOWN BUSINESS IMPROVEMENT 64020213 POLICE PARKING ENFORCEMENT 31212600 ECONOMIC DEVELOPMENT 67000000 FEDERAL AMERICAN RESCUE FUNDS 31300000 LMIHF HOUSING ASSET FUND 69500000 TRANSFER STATION 31323400 HOUSING 69624000 SOLID WASTE MITIGATION FUND 31323431 LMI GENERAL ADMIN 70000000 SANITARY DISPOSAL SITE FUND 31500000 ADVANCED PLANNING FUND 70024500 LANDFILL 700 31523100 COMMUNITY PLANNING 70124500 LANDFILL CORRECTIVE 31600000 SPECIAL RECREATION EVENTS 70200000 DISPOSAL CLOSURE RESERVE FUND 31622861 SPECIAL RECREATION EVENTS 70224500 LANDFILL CLOSURE 50000000 GAS TAX FUND 70400000 POST CLOSURE FUND-SOLID WASTE 50024214 TRAFFIC SIGNAL OPERATIONS 71000000 AMBULANCE SERVICES FUND 50500000 SIGNALIZATION FUND 71021100 AMBULANCE SERVICES 50800000 SB325 REIMBURSEMENT FUND 72000000 GOLF FUND 50824210 SB325 ENGINEERING 72022400 GOLF 50900000 S.T.P.73000000 CONFERENCE CENTER FUND 50924210 STP ENGINEERING 73022600 CONFERENCE CENTER 51100000 RAIL TRAIL FUND 77700000 AIRPORT FUND 51124210 Rail Trail 77714000 CITY ATTORNEY 60000000 COMM. DEVELOPMT. BLOCK GRANT F 77725200 AIRPORT OPERATIONS 60023411 CDBG GENERAL ADMIN 77800000 AIRPORT CAPITAL IMPROVEMENT FU 60023412 CDBG ACTIVITY DELIVERY 77825200 AIRPORT CAPITAL 61100000 CDBG 16-CDBG-11147 77900000 SPECIAL AVIATION FUND 61112600 CDBG ECONOMIC DEVELOPMENT 77925200 AIRPORT SPECIAL 61123410 16-CDBG-11147 80000000 ELECTRIC FUND 61123411 CDBG GENERAL ADMIN 80014000 CITY ATTORNEY 61200000 FUND 612 UNASSIGNED 80026110 ELECTRIC OVERHEAD 61223400 HOME CDD HOUSING 80026120 ELECTRIC UNDERGROUND 61223422 HOME ACTIVITY DELIVERY 80026200 TELEMETRY & CALIBRATION 61323400 HOME HOUSING ACTIVITIES 80026210 SUBSTATION 61323421 HOME GENERAL ADMIN 80026220 HYDROELECTRIC PLANT 62000000 CASP CERTIF & TRAINING 80026400 ELECTRIC ADMINISTRATION 62023320 CASP CERTIF & TRAINING 80026440 POWER PURCHASES 63000000 ASSET SEIZURE FUND 80100000 ELECTRIC CAPITAL RESERVE FUND 63020210 ASSET SEIZURE EXPENDITURE 80126100 ELECTRIC CIP 63300000 H&S EDUCATION 11489(B)(2)(A1)80126220 HYDROELECTRIC PLANT 63320210 H&S ASSET SEIZURE EXPENDITURE 80500000 STREET LIGHTING FUND 63400000 FEDERAL ASSET SEIZURE GRANTS F 80526150 STREET LIGHTING 63420250 FED ASSET SEIZURE EXPENDITURE 80600000 PUBLIC BENEFITS CHARGES FUND Page 13 of 153 Account Code Summary Attachment 2 80626450 PUBLIC BENEFITS 80700000 ELECTRIC CAP AND TRADE FUND 80800000 ELECTRIC LOW CARBON FUEL STDS 80826100 ELECTRIC LOW CARBON FUEL STDS 82000000 WATER FUND 82027110 WATER 82027111 PROD OPERATIONS & MAINTENANCE 82027114 DISTRIB OPERATIONS & MAINT 82100000 WATER CAPITAL RESERVE FUND 82200000 WATER CONNECTION FEE FUND 82227113 WATER DISTRIBUTION CAPITAL 83000000 RECYCLED WATER 83027330 RECYCLED WATER 84000000 CITY/DIST. SEWER OPERATING FUN 84027220 WASTE WATER 84027221 CITY WASTE O & M 84027225 WASTE TREATMENT O & M 84100000 SEWER BOND DEBT SERVICE FUND 84127226 WASTEWATER TREATMENT CAPITAL 84200000 RATE STABILIZATION-CITY FUND 84300000 CONNECTION FEE SEWER FUND (CAP 84400000 CITY SEWER CAPITAL PROJECTS FU 84427221 CITY WASTEWATER O&M 844 84427222 CITY WASTE CAPITAL 90000000 SPECIAL DEPOSIT TRUST FUND 91500000 UKIAH VALLEY FIRE DEPARTMENT 91521400 UVFD FIRE ADMINISTRATION 91600000 UVFD PROP 172 91621400 UVFD PROP 172 91700000 UVFD MEASURE B UNASSIGNED 91721400 UVFD FIRE 91800000 UVFD MITIGATION FEES 91821400 UVFD MITIGATION 96900000 REDEVELOPMENT OBLIGATION RETIR 96917200 SUCCESSOR AGENCY 96995669 969 - RDA OBLIGATION RETIREMEN Page 14 of 153 51211 PERS UNFUNDED LIABILITY 54101 POSTAGE 51220 INSURANCE 54102 SMALL TOOLS 51230 WORKERS COMP 54103 LAB SUPPLIES 51240 MEDICARE 54106 SPECIALTY SUPPLIES 51260 FICA 54107 EMS SUPPLIES 51270 UNIFORM ALLOWANCE 54120 PW - SPECIAL SUPPLIES 51290 CELL PHONE STIPEND 54121 PW - ASPHALT CONCRETE 52100 CONTRACTUAL SERVICES 54122 PW - AGGREGATE BASE 52110 AMBULANCE BILLING 54124 PW - CONCRETE/SUPPLIES 52111 DEFIBRILLATOR MAINTENANCE 54125 PW - TRAFFIC PAINT 52112 M. S. OVERSIGHT 54126 PW-PREMARKS 52113 PLANNING STUDIES 54127 PW - SIGN POSTS/SHEETING 52114 COMPLIANCE STUDIES 54128 PW - COLD PATCH MATERIAL 52130 EDUCATIONAL & MARKETING MATL'S 54129 PW - TACK OIL 52131 ASSISTANCE TO SENIORS 54130 PW - SAFETY 52133 MONTHLY DISCOUNT PROGRAM 54131 PW - BARRICADES & CONES 52134 GENERAL ADMIN 54161 BACKGROUND & PHYSICALS 52135 ENERGY CONSERVATION PROGRAM 54162 ADVERTISING 52137 PUBLIC BENEFITS PROGRAM MGMT 54163 INTERVIEW SUPPLIES 52139 RESEARCH DEVELOPMENT & DEMO 54165 NEW EMPLOYEE FINGERPRINT 52150 LEGAL SERVICES/EXPENSES 54166 DOT TESTING PROGRAM 52151 EMPLOYEE BENEFIT ADMIN FEES 54167 EMPLOYEE DEVELOPMENT 52155 ACTIVITY DELIVERY 54169 LIVESCAN 52180 SECURITY SERVICES 54201 PRISONER EXPENSE 52181 VOLUNTEER EXPENSES 54202 MAJOR CRIME INVESTIGATIONS 52301 PROPERTY TAX ADMIN FEE 54203 RECRUITMENT 52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE 52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY 52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE 52522 LIABILITY & PROPERTY DEDUCT 55200 PG&E 52524 PROPERTY INSURANCE PREMIUM 55210 UTILITIES 52525 WORKER'S COMP. EXPENSE 56100 VEHICLE & EQUIPMENT MAINT. & R 52526 REMIF ASSESSMENT PAYMENTS 56112 EQUIPMENT PARTS FOR RESALE 52527 A.D.P. PREMIUM & DEDUCTIBLE 56120 EQUIPMENT MAINTENANCE & REPAIR 52528 LIABILITY INSURANCE 56125 LAB EQUIP-REPAIR & MAINT. 52529 EARTHQUAKE & FLOOD (DIC)56130 EXTERNAL SERVICES 52532 SAFETY & TRAINING SUPPORT 56210 FUEL & FLUIDS 52533 UVFA RETIREE HEALTH INS 56300 BUILDING MAINT. & REPAIR 52600 RENT 56410 EQUIPMENT RENTAL - PRIVATE 52601 DATA STORAGE & CONNECTIVITY 56504 FACILITY MAINTENANCE & REPAIR 52602 RENTAL OF CITY PROPERTY 56600 AIRFIELD MAINTENANCE & REPAIR 52841 SUCCESSOR AGENCY ADMIN 57100 LEARNING AND DEVELOPMENT 53000 LAWSUIT SETTLEMENT 57101 CONF & TRAINING-AQUATICS 54100 SUPPLIES 57300 MEMBERSHIPS & SUBSCRIPTIONS Object Code Summary Attachment 3 Page 15 of 153 58101 NCPA PLANT GENERATION 58102 NCPA POWER PURCHASES 58103 NCPA TRANSMISSION 58104 NCPA MANAGEMENT SERVICES 58105 NCPA THIRD PARTY SALES 58202 CHEMICALS 58401 AVIATION FUEL 58410 GARAGE LUBRICANTS & PARTS 58510 REIMBURSABLE JOBS 59100 PROPERTY TAXES PAID 59101 FEES 59102 FRANCHISE FEES 59105 CONTRIBUTIONS TO OTHER AGENCY 59106 SENIOR TRASH SUBSIDY 59108 BANK FEES 59400 OTHER EXPENSES 59500 LOANS ISSUED 59502 SCHOLARSHIPS 61200 PURCHASING ALLOCATION 61300 BILLING & COLLECTION ALLOCATIO 61410 RENT ALLOCATION 61420 BUILDING MAINTENANCE ALLOCATIO 61422 IT ALLOCATION 61430 CORP YARD ALLOCATION 61500 INSURANCE ALLOCATION 61600 GARAGE ALLOCATION 61700 DISPATCH 62100 ADMIN & OVERHEAD ALLOCATION 63000 INTERFUND SERVICES USED 70101 LOAN PAYMENTS MADE 70102 BOND INTEREST EXPENSE 70103 LOAN INTEREST 70201 LOAN PRINCIPAL PAYMENTS 70202 BOND PRINCIPAL PAYMENTS 74500 CAPITAL LEASE PRINCIPAL 74501 CAPITAL LEASE INTEREST 80100 MACHINERY & EQUIPMENT 80210 LAND ACQUISITION 80220 BUILDING IMPROVEMENTS 80230 INFRASTRUCTURE 90100 LOAN PROCEEDS 90101 LOAN PAYMENT RECEIVED Page 16 of 153 Attachment 4 Page 17 of 153 Page 18 of 153 Page 19 of 153 Page 20 of 153 Page 21 of 153 Page 22 of 153 Page 23 of 153 Page 24 of 153 Page 25 of 153 Page 26 of 153 Page 27 of 153 Page 28 of 153 Page 29 of 153 Page 30 of 153 Page 31 of 153 Page 32 of 153 Page 33 of 153 Page 34 of 153 Page 35 of 153 Page 36 of 153 Page 37 of 153 Page 38 of 153 Page 39 of 153 Page 40 of 153 Page 41 of 153 Page 42 of 153 Page 43 of 153 Page 44 of 153 Page 45 of 153 Page 46 of 153 Page 47 of 153 Page 48 of 153 Page 49 of 153 Page 50 of 153 Page 51 of 153 Page 52 of 153 Page 53 of 153 Page 54 of 153 Page 55 of 153 Page 56 of 153 Page 57 of 153 Page 58 of 153 Page 59 of 153 Page 60 of 153 Page 61 of 153 Page 62 of 153 Page 63 of 153 Page 64 of 153 Page 65 of 153 Page 66 of 153 Page 67 of 153 Page 68 of 153 Page 69 of 153 Page 70 of 153 Page 71 of 153 Page 1 of 2 Agenda Item No: 7.b. MEETING DATE/TIME: 11/16/2022 ITEM NO: 2022-2200 AGENDA SUMMARY REPORT SUBJECT: Adoption of Resolution Extending the Abandoned Vehicle Abatement Program. DEPARTMENT: Police PREPARED BY: Cedric Crook, Police Chief PRESENTER: Cedric Crook, Interim Police Chief ATTACHMENTS: 1. 2013 Staff Report 2. Resolution - Abandoned Vehicle Abatement Program Extension Summary: Council will consider adopting the resolution to continue with the current Abandoned Vehicle Abatement program. Background: In 1990, the California State Legislature enacted legislation allowing for the creation of county- based vehicle service authorities, pursuant to the provisions of Section 22710 CVC. In Mendocino County, the Joint Powers Agreement Abandoned Vehicle Abatement program was formed and imposed a one (1) dollar annual vehicle registration fee on vehicles registered to an owner with an address in the County of Mendocino. Vehicle registration fees are collected by the Department of Motor Vehicles and allocated to Mendocino County by the State Controllers Office pursuant to Section 9250.7 CVC. Fees are then allocated to participating entities on the basis of percentage of vehicles abated in relation to the total vehicles abated by the Joint Powers Agreement Abandoned Vehicle Program as a whole. The current participating entities are the County of Mendocino, and the Cities of Ukiah, Fort Bragg, and Willits. Refer to Attachment #1 - 2013 Staff Report, resolution, and copy of the 2013 Mendocino County Abandoned Vehicle Service Authority Plan. Since the inception of the current Joint Service Authority Agreement - formed in 2013, the program has contributed $1,111,068.08 over the past ten (10) years and allowed for the abatement of one thousand two hundred thirty (1,235) abandoned vehicles in Mendocino County. On average (over the last 4 years), the City of Ukiah has received approximately $23,000 each fiscal year in State reimbursements for abating abandoned, wrecked, dismantled, or inoperative vehicles as public nuisances pursuant to our City Ordinance and the California Vehicle Code. Discussion: The current program is set to expire in February 2023. New legislation allows the local service authorities to extend the programs every 10 years with the approval of the County and a majority of the cities comprising a majority of the population of the incorporated areas. Adoption of the attached resolution (Attachment #2) is the first step towards the extension of this important program. Staff recommends that Council adopt the attached resolution to continue with the current Abandoned Vehicle Abatement program including authorization for the City Manager and/or Mayor to negotiate and execute all related documents and agreements to implement the continuation of the program. . Recommended Action: Adopt the resolution to continue with the current Abandoned Vehicle Abatement program including authorization for the City Manager and/or Mayor to negotiate and execute all related documents and agreements to implement the continuation of the Abandoned Vehicle Abatement program. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A Page 72 of 153 Page 2 of 2 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Page 73 of 153 Page 74 of 153 Page 75 of 153 Page 76 of 153 Page 77 of 153 Page 78 of 153 Page 79 of 153 Page 80 of 153 Page 81 of 153 Page 82 of 153 Page 83 of 153 Page 84 of 153 Page 85 of 153 Page 86 of 153 RESOLUTION NO. 2022-XX RESOLUTION OF THE CITY OF UKIAH APPROVING EXTENSION OF THE ABANDONED VEHICLE ABATEMENT PROGRAM IN THE COUNTY OF MENDOCINO AND CITY OF UKIAH WHEREAS, the Abandoned Vehicle Abatement Program and its administering Service Authority were established by a Joint Powers Agreement in February 2013 pursuant to sections 9250.7 and 22710 California Vehicle Code; and WHEREAS, the Abandoned Vehicle Abatement Program allows an annual service fee of one dollar ($ 1) on vehicles registered to an owner with an address in the County of Mendocino, including the incorporated cities, to recover costs associated with abating abandoned vehicles; and WHEREAS, under the Abandoned Vehicle Abatement program the City has recovered costs in the amount of $92,759 over the past four (4) years in reimbursements for abating abandoned, wrecked, dismantled or inoperative vehicles as public nuisances; and WHEREAS, the Abandoned Vehicle program is set to expire in February 2023; and WHEREAS, new legislation allows for an extension of the program with the approval of the County of Mendocino and a majority of the cities comprising a majority of the population of the incorporated areas; and WHEREAS, it is desirable to the City of Ukiah to have the program continue. NOW, THEREFORE BE IT RESOLVED, that the Council of the City of Ukiah supports the extension of the Abandoned Vehicle Abatement program until February 2033; and the City Manager and/or Mayor are authorized to negotiate and execute all related documents and agreements to implement the continuation of the Abandoned Vehicle Abatement program. PASSED, ADOPTED and APPROVED this 16th day of November, 2022 by the following vote on roll call vote: AYES: NOES: ABSTAIN: ABSENT: _______________________________ Jim O. Brown, Mayor ATTEST: _______________________________ Kristine Lawler, City Clerk Attachment 2 Page 87 of 153 Page 1 of 2 Agenda Item No: 7.c. MEETING DATE/TIME: 11/16/2022 ITEM NO: 2022-2204 AGENDA SUMMARY REPORT SUBJECT: Approval of a Supplement to an August 23, 2022, Addendum to the Ukiah Western Hills Open Land Acquisition and Limited Development Agreement, for Electrical Utility Infrastructure in an Amount not to Exceed $145,000; and Approval of a Corresponding Budget Amendment. DEPARTMENT: City Manager / Admin PREPARED BY: Maya Simerson, Project & Grant Administrator PRESENTER: Maya Simerson, Project and Grant Administrator ATTACHMENTS: 1. Western Hills COU2122 201 A1 2. Western Hills Supplement to Addendum Summary: Council will consider authorizing the City Manager to negotiate and execute a supplement to the Addendum, dated August 23, 2022, to the Ukiah Western Hills Open Land Acquisition and Limited Development Agreement, for Electrical Utility infrastructure, for an amount not to exceed $145,000. Background: On August 17, 2022, the Council approved an addendum (Attachment #1) to the agreement with David Hull for Property Exchange and Limited Development. Section 2.2.5 of the original agreement provided for Hull’s construction of electrical Infrastructure improvements at his expense to provide electrical service to the development portion of the project. The addendum, effective August 23, 2022, modified the Electrical Infrastructure to include additional conduit sought by the City. Discussion: As a result of the addendum and the City’s obligation to pay for its share of the project costs, the City has determined that all of the work on the electrical infrastructure required by Section 2.2.5, comes within the definition of “Public Works” in Labor Code Section 1720, which requires the payment of prevailing wages under Labor Code Section 1771. Hull has contracted with T&T Paving, Inc., dba Valley Paving (“Valley Paving”), which has a current registration (No. 1000008895) as a General Engineering, Parking / Highway / Improvement contractor with the California Department of Industrial Relations, as the general contractor for the Section 2.2.5 Electrical Infrastructure Project. This Supplement (Attachment #2) is intended to implement the prevailing wage requirements that apply to Public Works to Addendum 1. Addendum 1 was executed in an effort to realize the best cost savings and economy of scale for the necessary infrastructure work. Even with the additional impact to the cost resulting from the payment of prevailing wage rates, there is still significant savings to the City. In further analysis of the benefits to the City across multiple departments from the installed electrical infrastructure, the additional costs to this agreement are being funded by the general fund and a budget amendment for this expense is necessary. Staff recommends that Council authorize the City Manager to negotiate and execute a supplement to the Addendum to the Ukiah Western Hills Open Land Acquisition and Limited Development Agreement, for Electrical Utility infrastructure and an additional cost not to exceed $145,000. Page 88 of 153 Page 2 of 2 Recommended Action: Authorize the City Manager to negotiate and execute a supplement to the Addendum, dated August 23, 2022, to the Ukiah Western Hills Open Land Acquisition and Limited Development Agreement, for Electrical Utility infrastructure in an amount not to exceed $145,000; and approve a corresponding budget amendment. BUDGET AMENDMENT REQUIRED: Yes; $145,000 CURRENT BUDGET AMOUNT: $0, 10022100.80210.18305 PROPOSED BUDGET AMOUNT: $145,000 FINANCING SOURCE: General Fund; Current Revenues PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU 2122-201-A1 COORDINATED WITH: Mary Horger, Financial Services Manager, Maya Simerson, Program Administrator, Sage Sangiacomo, City Manager, David Rapport, City Attorney, Cindy Sauers, Electric Utilities Director, and Dave Hull, Property Owner. Page 89 of 153 1 ADDENDUM TO PROPERTY PURCHASE-SALE/ EXCHANGE ANO DEVELOPMENT AGREEMENT AND JOINT ESCROW INSTRUCTIONS, DATED MARCH 25, 2022. Effective on August __, 2022, Section 2.2.5 of the Property Purchase-Sale / Exchange and Development Agreement and Joint Escrow Instructions ("Agreement"), effective March 25, 2022, by and between David J. Hull, individually and as Trustee of the David J. Hull Living Trust, and D&J Investments, LLC, a California limited liability company (collectively "Hull" or "Developer"), and the City of Ukiah is hereby augmented as provided in this Addendum. Except as augmented by this Addendum, all other provisions of the Agreement remain unchanged and in full force and effect. RECITALS: 1. Under Section 2.2.5 of the Agreement, Hull agreed to install along the Road a trench and electrical conduit, including placement of splice boxes and box pads for equipment (boxes and box pads provided by the City at City's expense), conduit sweeps to splice box and equipment locations, and related improvements sufficient to house electrical lines and components for residential electrical service to the lots within the Hull Residential Parcels, which, as more particularly described in the Agreement, was collectively defined there as “Electrical Infrastructure,” and which is required to be installed in accordance with City’s Electric Department design standards. Under Section 2.2.6, Hull is required to give the City Electric Department notice that the Electrical Infrastructure has been installed in compliance with the City's duly adopted rules, policies and standards governing its Electric Utility, including, but not limited to, Division 4, Chapter 7, commencing with Section 4000 of the Ukiah City Code (defined in the Agreement as "Electrical Utility Requirements") and approval thereof by the City. Under section 2.2.5 of the Agreement, City agreed to provide, at its expense, boxes and box pad and to install at its expense all electrical lines and components (defined in the Agreement as “Electrical Utilities”) in and for the Electrical Infrastructure. Except as expressly stated in Section 2.2.5 and in this Addendum, all such improvements are, pursuant to that section, to be installed at Hull’s expense. 2. Hull and the City have agreed to modify the scope of Section 2.2.5 to include installation of an additional 2-inch conduit for the City’s exclusive use and an additional 4-inch spare conduit for the City Electrical Department’s use in providing electrical service to the Hull Residential Parcels and other uses provided any other use does not adversely affect the spare conduit’s use in increasing the reliability of electrical service to the Hull Residential Parcels (collectively, “Additional Conduit”). Exhibit 1 contains detailed Electric Department specifications. Provision and installation of box, box pads, and Electrical Utilities (i.e. wire, transformers, splicing, insulation, etc.) for the Additional Conduit shall be at City’s expense. 3. How Hull and the City will share the cost of the purchase and installation of the Additional Conduit is also addressed in this Addendum. AGREEMENT: 23 DocuSign Envelope ID: F6EF617D-CE78-4885-BE7F-776574BB72F4 Page 90 of 153 2 Based on the foregoing recitals which are incorporated into this Agreement and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, Hull and the City hereby agree as follows. 1. In addition to the Road & Development Improvements and Electrical Infrastructure described in Section 2.2.5 of the Agreement, Hull shall arrange for the purchase, trenching, and installation of the Additional Conduit. Hull or his contractor must notify the City Electric Department when the conduit to be installed by Hull is installed and obtain inspection of the work by the Electrical Department prior to filling in the trench for the Electrical Department to confirm that the trenching and installation work has been performed in compliance with Exhibit 1 hereto, Public Utilities Commission General Order 128, and all other Electrical Utility Requirements. Box, box pads, and Electrical Utilities (i.e. wire, transformers, splicing, insulation, etc.) for the Additional Conduit shall be at City’s expense and separate and apart from its share and payment of costs under this Addendum. 2. The City shall pay Hull 40% of the cost of the purchase, trenching, and installation of the Additional Conduit. The cost shall be based on an agreed sum of $108/ lineal foot of trench. As such, the City shall pay Hull the sum equal to $43.20/lineal foot of trench in which the Additional Conduit is installed regardless of whether the actual cost/lineal foot is greater or less than $108. This share of cost constitutes the only financial responsibility of the City for the Additional Conduit added to Section 2.2.5 by this Addendum. 3. Hull’s installation of the portion of the Electrical Infrastructure and Additional Conduit for which Hull is responsible shall fully comply with the specifications attached hereto as Exhibit 1, Public Utilities Commission General Order 128, and all other Electrical Utility Requirements. 4. The City’s share of costs shall be paid as follows: (1) a down payment of $34,560, representing approximately 20% of the parties’ estimate of total City costs at 4,000 lineal feet of trench; and, (2) the balance shall be billed and paid by the City as invoiced by Hull. Hull may invoice City as segments of the Additional Conduit are installed. Payment shall be made based on the number of lineal feet of Additional Conduit installed under the invoice multiplied by $43.20. Payment is due and payable to Hull within ten (10) days of invoicing. City may confirm final measurement of invoiced segments between the date of invoicing and the date payment is due. WHEREFORE, this Addendum is effective on the date first stated above. CITY OF UKIAH DAVID J. HULL, Individually, as Trustee of the DAVID J. HULL LIVING TRUST, and as managing member of D&J By: __________________ INVESTMENTS, LLC Sage Sangiacomo, City Manager By: _________________________ David J. Hull ATTEST: DocuSign Envelope ID: F6EF617D-CE78-4885-BE7F-776574BB72F4 Page 91 of 153 3 _______________________ Kristine Lawler, City Clerk DocuSign Envelope ID: F6EF617D-CE78-4885-BE7F-776574BB72F4 Page 92 of 153 Page 93 of 153 Page 94 of 153 Page 95 of 153 Page 96 of 153 Page 97 of 153 Page 1 of 2 Agenda Item No: 7.d. MEETING DATE/TIME: 11/16/2022 ITEM NO: 2022-2152 AGENDA SUMMARY REPORT SUBJECT: Approval of Notice of Completion for Ghilotti Construction Co. for the Dora Overlay Project (Between Mill and Luce Streets), Specification 21-05, and Direct the City Clerk to File the Notice of Completion with the County Recorder. DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works ATTACHMENTS: 1. Approving Staff Report 2. Council Action Report for 8-17-22 3. Notice-of-Completion Summary: Council will consider approving the Notice of Completion for Ghilotti Construction Co. for the Dora Overlay Project (between Mill and Luce Streets), Specification 21-05, and direct the City Clerk to file the Notice of Completion with the County Recorder. Background: At the June 1, 2022, City Council meeting, Council awarded the Dora Overlay Project (between Mill and Luce Streets) to Ghilotti Construction Co. in the amount of $609,806.30. The contract price was based on the engineer’s quantities and unit pricing provided in the bid package (Attachment 1). Discussion: The project cost increased due to additional construction services that were not included in the original contract but found necessary during the course of project work. This includes additional excavation, base rock and other materials needed due to unexpected ground water, resulting in a revised total contract amount of $1,250,782.03. This price includes the reported Contract Change Order (CCO) #1 as reported and accepted by the City Council on August 17, 2022 (Attachment 2). The contract work was completed in conformance with the Project Plans on September 8, 2022. The final contract cost, based on actual quantities constructed, is $1,363,001.27. Final payment of the retention will be made to the contractor after 35 days from the date the Notice of Completion (Attachment 3) is filed with the County Recorder. Recommended Action: Approve the Notice of Completion for Ghilotti Construction Co. for the Dora Overlay Project (Between Mill and Luce Streets), Specification 21-05, and Direct the City Clerk to File the Notice of Completion with the County Recorder. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2122-240 COORDINATED WITH: Tim Eriksen, Director of Public Works and Andrew Stricklin, Associate Engineer Page 98 of 153 Page 2 of 2 Page 99 of 153 Page 1 of 2 Agenda Item No: 7.e. MEETING DATE/TIME: 6/1/2022 ITEM NO: 2022-1694 AGENDA SUMMARY REPORT SUBJECT: Consideration of Award of Bid to Ghilotti Construction Co. in the Amount of $609,806.30 for the Dora Street Overlay Project Specification No. 21-05, and Approval of Corresponding Budget Amendment. DEPARTMENT:Public Works PREPARED BY:Seth Strader, Administrative Analyst PRESENTER:Tim Eriksen, Director of Public Works ATTACHMENTS: 1.March 2, 2022 - Staff Report 2.Bid_Results_Dora St Overlay Spec 21-05 3.Bid from Ghilotti 4.April 20, 2022 - Staff Report Summary: Council will consider awarding a contract to Ghilotti Construction Co. in the amount of $609,806.30 for the Dora Street Overlay Project, Specification No. 21-05. Background: At the December 15, 2021 City Council meeting, the Council was presented with a number of potential projects to be funded by lease revenue bonds, including a selection of streets to be rehabilitated and the renovation of the City Corporation Yard. At the February 2, 2022 meeting, the Council authorized pursuance of the lease revenue bonds. At the March 2nd meeting, the Council was presented with and approved plans and specifications for one of those projects--the Dora Street Overlay (Staff Report provided as Attachment 1), with direction to advertise the project for construction bid. This project will rehabilitate Dora Street from upper Luce Avenue north to West Mill Street, as well as pedestrian and ADA access improvements. The project will also include Class 2 bike lanes in both directions and the installation of a new storm drain at Yokoyo Elementary School, along with traffic-calming curb extensions. Discussion: The City received three construction bids (Attachment 2) for this project on May 19, 2022. Ghilotti Construction Co. was the low bidder with a bid amount of $609,806.30. A copy of Ghilotti Construction Co.’s bid is provided in Attachment 3. It is Staff's recommendation to award the bid for Specification No. 21-05 for the Dora Street Overlay Project in the amount of $609,806.30 to Ghilotti Construction Co. Staff has included a change order of 10% added to the contract award and is thus requesting an additional $60,980.63 be included with the budget amendment to cover any necessary change orders. $366,424.00 of this project will be paid for SB1 funds authorized in Resolution 2022-26 approved at the April 20, 2022 Council meeting (Attachment 4). The amount referenced in that meeting ($332,953) referenced the wrong fiscal year and should be $366,424.00 Engineering Staff continues to work with the Complete Streets Ad-Hoc in order to provide a more multi-modal network. The existing bike lanes are currently under consideration for alteration as the project proceeds. Recommended Action: Award bid to Ghilotti Construction Co. in the amount of $609,806.30 for the Dora Street Overlay Project , Specification No. 21-05, and approve a corresponding budget amendment. BUDGET AMENDMENT REQUIRED: YES ATTACHMENT 1 Page 100 of 153 Page 2 of 2 CURRENT BUDGET AMOUNT: 25224220.80230.18342: $332,953.00 25224220.43209.18342: - $332,953.00 PROPOSED BUDGET AMOUNT: 25224220.800230.18382: $670,786.83 25224220.43209.18342: $- 366,424.00 FINANCING SOURCE: SB1Funds and 2022 Lease Revenue Bonds PREVIOUS CONTRACT/PURCHASE ORDER NO.: NA COORDINATED WITH: Tim Eriksen, Director of Public Works; Andrew Stricklin, Associate Engineer; Mary Horger, Financial Services Manager Page 101 of 153 COUNCIL ACTION REPORT See Lower Left Corner for Contract, Resolution, and Ordinance Nos., and Other Action Taken ATTACHMENT 2 Page 102 of 153 Page 1 of 2 Agenda Item No: 7.m. MEETING DATE/TIME: 8/17/2022 ITEM NO: 2022-1921 AGENDA SUMMARY REPORT SUBJECT: Notification of Change Order #1 to Ghilotti Construction Company in the Amount of $640,975.73 for Additional Roadway Excavation, Base and Asphalt for the Dora Overlay Project Specification 21-05, and Approval of Corresponding Budget Amendment. DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst PRESENTER: Tim Eriksen, Director of Public Works ATTACHMENTS: 1. SGhilottiUk22072212470 Summary: Council will be notified of Change Order #1 work in the amount of $640,975.73 to Ghilotti Construction Company for construction services related to the Dora Overlay Project, and consider approving budget amendment. Background: The City Council awarded a construction contract on June 1, 2022, to Ghilotti Construction Company, in the amount of $609,806.30 for the Dora Overlay Project Specification No. 21-05. The project is already well underway with a number of pedestrian improvements completed and the grinding and excavating of the existing roadway continuing in earnest. The original project called for a 2” asphalt overlay over most of the project area and minor reconstruction to be done for the areas in the poorest condition or as needed. Discussion: During excavation, an unexpected amount of ground water was found under the roadway resulting in an unsuitable subgrade. The high usage of this section of Dora Street and the discovery of the unstable base due to the high amount of water in the ground led Engineering Staff to alter the depth of the excavation and amount of base rock and compaction in select areas of the construction project. The additional area of reconstruction is now Mill Street to Mendocino Drive; this reconstruction was not part of the original project. The additional areas of reconstruction will lead to a longer lasting and superior end product. The length of the project has not changed. The project limits remain Luce Avenue to Mill Street. City Staff have worked with the contractor daily on both this project and the neighboring Dora Street Utility Improvement Project and has found their work to be of high quality, efficient and commensurate with the scope of work directed by the City. A cost estimate was supplied for the additional excavation and base needed to address the concerns of the Engineering Staff. The estimate was reviewed by the Engineering Staff. Staff instructed the contractor to immediately continue with the work to keep the construction schedule on time. The schedule for this project is of high importance due to paving having to be completed before the start of the school year and the corresponding increase in pedestrian and vehicle activity in the project area. Ghilotti’s cost for the additional time and materials is $640,975.73. The funding source for this project will be the Lease Revenue Bonds initially used for this and other street improvement projects. An agreed upon addendum proposal to the contract for this work is included (Attachment 1). The budget amendment, if approved, will increase the project total to $1,250,782.03 with an additional $125,078.20 for contingencies. Recommended Action: Receive Notification of Change Order #1 to Ghilotti Construction Company in the amount of $640,975.73 for additional roadway excavation, base and asphalt for the Dora Overlay Project, Specification 21-05, and approve corresponding budget amendment for a total revised contract amount of $1,250,782.03. Page 103 of 153 Page 2 of 2 BUDGET AMENDMENT REQUIRED: YES CURRENT BUDGET AMOUNT: 25224220.80230.18342: $0 PROPOSED BUDGET AMOUNT: 25224220.80230.18342: $766,053.93 FINANCING SOURCE: Series 2022 Lease Revenue Bonds PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2122240 COORDINATED WITH: Tim Eriksen, Director of Public Works and Andrew Stricklin, Associate Engineer Page 104 of 153 Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482-5400 (707) 463-6200 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1.That the project described as: Dora Overlay Project, Specification No. 2021-05 2.That the nature of the title to the transportation and pedestrian improvements on South Dora Street between Mill Street and Luce Avenue. 3.That on the 8th day of September 2022, the Contract work for this project was actually completed. 4.That the name and address of the Contractor is Ghilotti Construction Co., 246 Ghilotti Avenue, Santa Rosa, CA 95407. 5.That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: City-owned property identified as South Dora Street. I hereby certify under penalty of perjury that the forgoing is true and correct: City Council Approval CITY OF UKIAH, a Municipal Corporation _________________ By: __________ Date Kristine Lawler, City Clerk Date State of California County of Mendocino Exempt from recording fees pursuant to Government Code Section 27383 ATTACHMENT 3 Page 105 of 153 Page 1 of 3 Agenda Item No: 12.a. MEETING DATE/TIME: 11/16/2022 ITEM NO: 2022-2201 AGENDA SUMMARY REPORT SUBJECT: Consideration of Approval of the Submittal of an Out of Agency Service Agreement Application to Mendocino Local Agency Formation Commission (LAFCo) for the Provision of Interim Sewer Services to Certain Unincorporated Parcels within the City of Ukiah Sphere of Influence along with the Corresponding Resolution; and Approve Community Development Director Determination that the Project Qualifies for a California Environmental Quality Act (CEQA) Exemption. DEPARTMENT: Community Development PREPARED BY: Craig Schlatter, Community Development Director PRESENTER: Craig Schlatter, Community Development Director ATTACHMENTS: 1. City-UVSD OASA Application plus Atts 2. Resolution and Exhibits - Posted 11/16/22 Summary: Council will consider approving the submittal of an Out of Agency Service Agreement application to Mendocino LAFCo for the provision of interim sewer services to certain unincorporated parcels within the City of Ukiah Sphere of Influence. Council will also consider approving the Community Development Director's determination that such Project qualifies for a California Environmental Quality Act (CEQA) Exemption. Background: In 2021, the City and Ukiah Valley Sanitation District ("District" or "UVSD") formed an Ad Hoc Committee ("Committee") to discuss and resolve various issues between the City and District. The Committee consists of two City Councilmembers, two District Board members, and City and District Staff. In 2022, the Committee focused on how to jointly create a path towards consolidating sewer services in the Ukiah Valley. The Committee has also prioritized how to provide municipal sewer services to parcels in the unincorporated Valley that currently are only served through private septic systems. This issue has become particularly urgent in recent months due to increasing development pressure in the Valley, especially for parcels directly to the northeast of the city known as the "Masonite/Ford Road Area" properties. These properties are within the City's Sphere of Influence (SOI) but outside the District's SOI and both the City's and District's service territories. Although landowners prefer and have requested municipal sewer service in the Masonite/Ford Road area, given existing development pressure, failure to provide municipal sewer will likely result in the development of septic systems within the territory. Because of existing environmental and other site conditions within the territory, septic service provision for potential large-scale development projects could pose a future threat to health and safety. Additionally, without the efficient and coordinated provision of municipal sewer services, there may be increased potential for piecemeal development and urban sprawl. After discussion that included research by City, District, and LAFCo Staff into how to provide municipal sewer services to these and future parcels in the Ukiah Valley, the Committee agreed to the approach of submitting Out of Agency Service Agreements ("OASAs") to LAFCo for approval. The OASAs are intended as an interim solution for providing sewer services while the City and District continue developing a plan for service consolidation. At its March 7, 2022 regular meeting, LAFCo Commissioners expressed support for the City Page 106 of 153 Page 2 of 3 and District's approach and directed LAFCo Staff to continue working with City and District Staff towards a future item for the Commission's consideration. On June 1, 2022, Council approved the Agreement between the Ukiah Valley Sanitation District and City of Ukiah regarding Provision of Interim Sewer Services and Out of [Agency] Service Agreements ("Agreement"). The District Board approved said Agreement on June 8, 2022. The Agreement, among other items, directs the City to prepare OASA applications for LAFCo's consideration for the provision of interim sewer service by the District. The Agreement also establishes other elements of mutual cooperation related to Valley-wide sewer service planning between the District and the City including, but not limited to, the City agreeing to not apply to LAFCo to detach District territory and the District agreeing to support City annexation applications and work collaboratively with the City regarding revisions to the City’s General Plan, Municipal Service Review, and Sphere of Influence. Discussion: Working closely with District Staff, City Staff has prepared a draft OASA Application. The City- District OASA application will include six attachments, as follows: Attachment 1- List of Properties and Landowners; Attachment 2- OASA Landowner Consent Agreement and Covenant; Attachment 3- Agreement between the Ukiah Valley Sanitation District and City of Ukiah regarding Provision of Interim Sewer Services and Out of [Agency] Service Agreements; Attachment 4- UVSD Service Territory Map; Attachment 5- OASA Location Map(s); and Attachment 6- CEQA environmental documentation. The draft OASA Application plus Attachments 1-5 of the draft OASA Application are included as Attachment 1 to this staff report. Note that Attachment 6 to the OASA Application will be the CEQA Notice of Exemption, which will be prepared if Council approves the Community Development Director's determination that the "Project" qualifies for a CEQA Exemption (see CEQA section below). Additionally, City, District, and LAFCo Staff are still working through the OASA Landowner Annexation Consent Agreement and Covenant (Attachment 2 of the draft OASA application within Attachment 1 of this staff report), but the attached draft is in substantially final form. CEQA As a part of consideration of the proposed project, the Community Development Director is required to make- and he has made- a determination as to the required level of environmental review required by the California Environmental Quality Act (“CEQA”). The Community Development Director has determined that the proposed Project is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15320, Changes In Organization of Local Agencies, which consists of changes in the organization or reorganization of local governmental agencies where the changes do not change the geographical area in which previously existing powers are exercised. Examples include but are not limited to: (a) Establishment of a subsidiary district; (b) Consolidation of two or more districts having identical powers; and (c) Merger with a city of a district lying entirely within the boundaries of the city. As previously described, the Project includes a proposal for the District to provide interim sewer services to the territory until such time that the City annexes the territory; or the City annexes additional sufficient portions of the District to qualify the District for reorganization as a subsidiary district of or merger with the City under applicable provisions of the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000. Upon Council's approval of the Community Development Director's determination, the Director will prepare a Notice of Exemption for recording at the Mendocino County Clerk-Recorder's Office. Next Steps and Recommendation In accordance with the City-District Agreement, the District Board and City Council must approve all applications prior to submittal to LAFCo. The District Board will consider approval of the OASA application in their November 9, 2022, regular board meeting. Provided that both the District Board and City Council approve the submittal of said OASA application, Staff intends to submit the final OASA application to LAFCo by November 18. This should allow review and possible approval of the OASA application by LAFCo at their December 19 meeting. Staff requests Council approve the submittal of an Out of Agency Service Agreement Application to Mendocino LAFCo along with the corresponding resolution and approve the Community Development Director's Determination that such Project qualifies for a CEQA Exemption. Note, the corresponding Resolution is currently underdevelopment and will be submitted and presented at the City Council meeting. Page 107 of 153 Page 3 of 3 Recommended Action: Approve submittal of an Out of Agency Service Agreement to Mendocino LAFCo and approval of the corresponding Resolution; and approve Community Development Director's determination that such Project qualifies for a California Environmental Quality Act (CEQA) Exemption. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Wing-See Fox, Interim General Manager, Ukiah Valley Sanitation District Page 108 of 153 MENDOCINO Local Agency Formation Commission Ukiah Valley Conference Center | 200 South School Street | Ukiah, California 95482 Telephone: (707) 463-4470 | E-mail: eo@mendolafco.org | Web: www.mendolafco.org Application Out-of-Agency Services Agreement Please complete the following information to process an application for Out-of-Agency Services under Government Code Section 56133. Please do not leave information blank on this form; specify N/A if a portion is not applicable. A. Applicant Information 1) Agency Name: City of Ukiah / Ukiah Valley Sanitation District 2) Agency Contact Information: Name & Title Craig Schlatter, Community Development Director, City of Ukiah Wing-See Fox, General Manager, Ukiah Valley Sanitation District Phone Craig: (707) 463-6219 Wing-See: (650) 503-1500 Email Craig: cschlatter@cityofukiah.com Wing-See: wingseef@urbanfuturesinc.com Address City: 300 Seminary Ave. Ukiah, CA 95482 UVSD: 151 Laws Ave. #B Ukiah, CA 95482 B. Location of Territory to be Served (Use the Supplemental Property Sheet for multiple properties) Assessor Parcel Number Size Current Use Proposed Use See attached list of APNs in Attachment 1. Landowner Name See attached list of landowners in Attachment 1. Mailing Address Email C. Type of Out-of-Agency Services Agreement 1) □ New □ Extended 2) □ Water X Sewer □ Other (please specify): 3) X A copy of the agreement between the agency and affected landowner(s) to be served has been attached. Note: a copy of this agreement can be found in Attachment 2. Attachment 1 Page 109 of 153 D. Justification 1) Is the subject territory located within the agency’s Sphere of Influence? X Yes □ No Note: the area is located within the City of Ukiah’s Sphere of Influence but not the Ukiah Valley Sanitation District’s Sphere of Influence. 2) Is the reason for the application a threat to the health and safety of the public or the affected residents? □ Yes - Provide documentation from the Public Health Officer. X No - Explain the reason for the application at this time. In recent months, the area of the subject parcels (the “territory”) has faced considerable development pressure. Although landowners prefer municipal sewer services, given these existing pressures failure to provide municipal sewer will likely result in the development of septic systems within the territory. Because of existing environmental and other site conditions within the territory, septic service provision for potential large-scale development projects could pose a future threat to health and safety. Additionally, without the efficient and coordinated provision of municipal sewer services, there may be increased potential for piecemeal development and urban sprawl. 3) Explain why a jurisdictional change (e.g., annexation) is not being considered at this time as an alternative to providing services outside the agency’s boundaries. With this Out of Area Service Agreement application, the City of Ukiah (“City”) and Ukiah Valley Sanitation District (“District”) propose interim municipal sewer service provided to the territory by the District until such time that the City annexes the territory. At its March 7, 2022, regular meeting, the Mendocino Local Agency Formation Commission (“LAFCo”) agreed by consensus to this approach. Since this time, the City and District have developed an Agreement (Attachment 3) for providing interim sewer services through Out of Area Service Agreements. Per the Agreement, interim sewer services would be provided for properties requesting out of area service until “(1) the area upon which those properties are situated are annexed by the City; or (2) the City annexes additional sufficient portions of the District to qualify the District for reorganization as a subsidiary district of or merger with the City under applicable provisions of the Cortese- Knox-Hertzberg Local Government Reorganization Act of 2000…” The territory of the subject parcels is within the Sphere of Influence (“SOI”) of the City of Ukiah adopted by LAFCo in 1984. The territory is also located with the proposed SOI of the City’s draft 2040 General Plan (see below). In 2021, the City submitted a pre-application to LAFCo to annex an area north of the City that includes the territory. Page 110 of 153 4) Is annexation of the subject territory or affected property anticipated in the near future? X Yes □ No Please describe the agency’s plans and timelines, or provide other relevant information. LAFCo staff, working closely with City and District staff, are currently preparing updated Municipal Service Reviews and Spheres of Influence for the City and District. Concurrently, the City is updating its General Plan (Ukiah 2040). At such time as the General Plan is adopted by the City Council- and LAFCo adopts the updated Spheres of Influence for the District and City- the City will apply for annexation of the territory. The Ukiah General Plan is anticipated to be adopted by the City Council by December 2022. Provided LAFCo adopts the SOI for the District and City in December, an annexation application could be submitted to LAFCo as early as Spring 2023. E. Service Information 1) Describe how the agency would provide the proposed new or extended service to the subject territory. Please identify any onsite and offsite infrastructure or facility improvements, any permits required from regulatory agencies, and associated funding requirements to provide service to the subject territory. The City provides wastewater services to about two-thirds of City residents; the District provides wastewater services to one-third of City residents. The District also provides wastewater services outside of City limits to the north, south, and east. See Attachment 4 for a map of District wastewater services. In 1995, the City and UVSD entered into a participation agreement whereby the City agreed to operate and maintain the UVSD sewer collection system and provide UVSD wastewater treatment services at the City’s Wastewater Treatment Plant (WWTP), and UVSD agreed to share the costs based on the number of Equivalent Sewer Service Units. Costs for operation and capital are budgeted in City funds and shared by the City and District based on an agreed-upon apportionment. Because no new development is proposed in the subject territory, future proposed or extended service cannot be determined at this time. The District has sufficient capacity to serve the entirety of this area. 2) If the proposed new or extended service involves water or sewer, identify the anticipated demand in terms of use (i.e., gallons, acre-feet) and frequency of delivery (per day/month/etc.) associated with serving the subject territory. For extended service, please estimate the difference in comparison to existing demand. Because no new development is proposed in the subject territory, future proposed or extended service cannot be determined at this time. The District has sufficient capacity to serve the entirety of this area. Page 111 of 153 3) Describe compensation for the proposed service (i.e., fee/household, fee/truck/tank, etc.). The fee will be determined based on the number of ESSUs needed to serve the future development project(s), once those projects are proposed. This in turn will determine the fee to be charged. 4) Does the agency have sufficient capacities to provide the proposed new or extended service to the subject territory without adversely effecting existing service levels? Yes. The City’s Waste Water Treatment Plan (WWTP), operated by the City, serves both the City and District. The WWTP has an average dry-weather flow capacity of 3.01 million gallons per day (MGD), an average wet-weather flow capacity of 6.89 MGD, and a peak wet-weather flow capacity of 24.5 MGD. The WWTP includes primary, secondary, and tertiary treatment, as well as solids handling facilities. The WWTP was significantly upgraded twelve years ago and remains in good working order. Based on the available capacity data in the below table, there is sufficient capacity remaining for expansion of sewer services into the subject territory without adversely effecting existing service levels. Summary of ESSUs by Agency Area UVSD City of Ukiah Totals Current Usage (May 2022) 5,688 6,833 12,521 Percent of Total ESSUs 45.43% 54.57% 49.84% New WWTP Agreement 65% 35% 100% New WWTP Capacity 1,560 840 2,400 New WWTP ESSU’s Used 618 406 1,024 New WWTP ESSU’s Percent Used 39.63% 48.33% 42.68% New WWTP ESSUs Remaining 942 434 1,376 5) What services, if any, are currently provided to the subject territory? There are currently no known sewer services provided to the subject territory. 6) Are there any alternate service providers or other service options available to the subject territory? As indicated above, there are no known alternate service providers in the subject territory. The only other potential sewer service option is individual septic. F. Land Use Information 1) Identify the subject territory’s land use designation, zoning, and minimum parcel density requirements and clarify whether the proposed provision of service(s) will increase onsite development potential or be growth inducing for the area. The entirety of the subject territory is located within the Ukiah Valley Area Plan of Mendocino County. With the exception of APNs 169-130-76 and 170-210-01, the subject parcels carry a General Plan Land Use Designation of Industrial (I) and are zoned Inland General Industrial (I2). The intention of the I2 zoning Page 112 of 153 designation as described in the Mendocino County Zoning Code is “to create and preserve areas where a full range of industrial uses with moderate to high nuisance characteristics may locate. Typically, this district would be applied to locations where large land acreages were available and where the impacts associated with the unsightliness, noise, odor, and traffic, and the hazards associated with certain industrial uses, would not impact on residential and commercial areas.” The I2 zoning designation, which lists a broad range of permitted civic, commercial, industrial, and agricultural use types not subject to the securing of a use permit, does not list a minimum parcel density requirement. There is no minimum lot area. There is also no minimum side and rear yard requirement, except that any side or rear yard contiguous to any district other than commercial or industrial shall have a minimum side yard of five (5) feet and a minimum rear yard of twenty (20) feet. There is a minimum front yard requirement of 10 feet and a maximum height for structures of 65 feet. APN 170-210-01 carries a General Plan Land Use Designation of AG 40 and is zoned Agriculture. AG 40 reflects a minimum lot area of forty (40) acres and maximum dwelling density of one (1) unit per 40 acres. Minimum front, rear, and side yards must be fifty (50) feet each. Farm employee housing is permitted upon issuance of an administrative permit. The Agricultural Zoning district permits a variety of uses, including single-family residential, civic uses, agricultural use types, and accessory uses. APN 169-130-76 carries a General Plan Land Use Designation of MUNS and is zoned Agriculture. The MUNS (Mixed Use North State) General Plan Land Use Designation is intended to encourage mixed-use development with commercial uses encouraged at street level, retail and service, businesses, residential uses, processing, manufacturing and assembly. All properties within the subject territory are vacant except for APN 169-130-76 (251 Carter Ln), which is underutilized, and 170-200-03 (410 Ford Rd), which currently is the location of the Big Daddy agricultural supply business. Although there are no known development proposals at this time, the provision of wastewater services by the District in cooperation with the City through the out of area service agreement represents the best, most efficient approach to serving these parcels as opposed to private septic systems. The provision of sewer services is not expected to increase development potential beyond what is currently pursuable under existing zoning and land use constraints. As noted previously, currently properties in this territory can be developed for a broad range of permitted civic, commercial, industrial, and agricultural use types. A map of the subject territory, with overlaid zoning and general plan land use designations, is included in Attachment 5. 2) Are there any proposed or approved, but not yet built, development projects involving the subject territory? □ Yes X No Page 113 of 153 If yes, describe the proposed projects or land use entitlements and the timeline for implementation. 3) The Commission’s action regarding this request by the agency to provide new or extended services outside its jurisdictional boundary is subject to the requirements of the California Environmental Quality Act (CEQA). Has the agency conducted any CEQA reviews for any projects associated with this application? X Yes □ No If yes, please provide copies of the environmental documentation, including the Notice of Exemption or Notice of Determination and proof of payment of applicable California Department of Fish & Wildlife fees. See Attachment 6 for copies of the environmental documentation. FEE AGREEMENT AND VOLUNTARY INDEMNIFICATION AGREEMENT All applications must include signed Fee Agreement and Voluntary Indemnification Agreement forms, which are located at www.mendolafco.org/application-materials. FEES Per the Mendocino LAFCo Fee Schedule, deposits toward the actual cost of processing proposals must be paid at the time an application is submitted. All deposits are initial payments toward the actual costs of processing proposals, including staff time and materials (e.g., noticing, postage, copying). In signing the Fee Agreement and Voluntary Indemnification, the applicant consents to reimburse LAFCo for all costs incurred in processing, including pre-application assistance. CERTIFICATION The undersigned hereby certifies that all LAFCo filing requirements will be met and that the statements made in this application are complete and accurate to the best of my knowledge. ____________________________________________ _______________________________________ (Signature) (Date) Print or Type Name: ___________________________ Daytime Telephone: _______________________ Email: __________________________________ Page 114 of 153 OUT OF AREA SERVICES AGREEMENT APPLICATION Attachment 1 List of Properties and Landowners APN Address Landowner Size (Acres) Proponent Current / Proposed Use 170-210-01 401 Ford Rd LS Fields LLC ±8.32 John Strangio Vacant / Unknown 170-200-03 410 Ford Rd Miguel Merino ±4.60 Richard Ruff Commercial / Commercial 170-200-04 420 Ford Rd Miguel Merino ±5.00 Richard Ruff Vacant / Unknown 170-200-05 430 Ford Rd Miguel Merino ±5.00 Richard Ruff Vacant / Unknown 170-200-06 440 Ford Rd Miguel Merino ±5.10 Richard Ruff Vacant / Unknown 170-200-07 450 Ford Rd Miguel Merino ±3.80 Richard Ruff Vacant / Unknown 170-200-08 460 Ford Rd Miguel Merino ±4.20 Richard Ruff Vacant / Unknown 170-200-09 470 Ford Rd LS Fields LLC ±5.60 John Strangio Vacant / Unknown 170-200-18 550 Ford Rd William Resnick ±10.63 Andrew Green Vacant / Unknown 170-180-08 780 Ford Rd Michael Milovina ±13.20 Michael Milovina Vacant / Unknown 170-180-13 585 Kunzler Ranch Rd Daniel Thomas ±17.21 Edie Lerman; Thomas Carter Vacant / Unknown 170-180-14 611 Kunzler Ranch Rd Daniel Thomas ±24.00 Daniel Thomas Vacant / Unknown 169-130-76 251 Carter Ln Andrew Nicoll ±17.90 Andrew Nicoll Underutilized / Unknown Page 115 of 153 1 After recording, return to: Exempt from fees per Gov Code 6103 Mendocino Local Agency Formation Commission 200 S School Street Ukiah, CA 95482 LANDOWNER OUT OF AREA SERVICE AND ANNEXATION CONSENT AGREEMENT AND COVENANT Address being served: ______________________________________________ Assessor Parcel No.: ______________________________________________ ( “the Property,” Legal description in Attachment 1.) Owners: ______________________________________________________________ Parties to Agreement: Owners Ukiah Valley Sanitation District (District) City of Ukiah (City) Mendocino County Local Agency Formation Commission (LAFCO) By this Agreement: 1. Owner agrees to apply to District for sewer service to the Property. Owner agrees to comply with District’s ordinances and policies governing the extension and provision of such service, including applicable costs and fees. 2. District agrees upon approval of this Agreement by LAFCO to provide sewer service to the Property in compliance with its duly adopted policies and ordinances. 3. Owner consents to and agrees to support the City’s annexation of the Property in compliance with Attachment 2. 4. Term of Agreement. This Agreement remains in effect until annexation of the Property by the City is final at which time this Agreement is terminated. AGREEMENT EFFECTIVE UPON LATEST NOTARIZED SIGNATURE DATE ON PAGE 2. Attachment 2 Page 116 of 153 2 SIGNATURE PAGE OWNER(S) The undersigned hereby certify to be all the Owner(s) of the Property described in Attachment 1, the only person(s) whose consent is necessary to pass title to said real property, and to have consented to the annexation of said real property to the City of Ukiah. Signature: _______________________________ Printed Name: ___________________________ Dated: _______________ Signature: _______________________________ Printed Name: ___________________________ Dated: _______________ Signature: ______________________________ Printed Name: ___________________________ Dated: ______________ UKIAH VALLEY SANITATION DISTRICT By: ____________________________________ Dated: _____________ Ernie Wipf, Chairman CITY OF UKIAH By: ____________________________________ Dated: _____________ Sage Sangiacomo, City Manager MENDOCINO LOCAL AGENCY FORMATION COMMISSION Executed by: ____________________________ Printed Name: ___________________________ Dated: _____________ *Signatures to be acknowledged Page 117 of 153 3 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of __________ ) On ____________________before me, ______________________________________________ (insert name and title of the officer) personally appeared____________________________________________________________________, Who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s). or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature ____________________________ (Seal) Page 118 of 153 4 ATTACHMENT 1 [LEGAL DESCRIPTION OF PROPERTY] Page 119 of 153 5 ATTACHMENT 2 CONSENT TO ANNEXATION a) Consent/Petition to Future Annexation. Owner consents to and petitions for the annexation of the Property by the City of Ukiah, understanding that upon annexation, the Property and its Owners will become subject to City ordinances and other duly adopted regulations and policies, including the taxes, assessments and fees that the City imposes on property in the City. 2) Binding on Successors in Interest. This consent shall be a covenant running with the land that is binding on anyone acquiring an ownership interest in the Property. 3) Tenants to be Bound. All existing or future leases, rental agreements, or other agreements providing a right to use or occupy the Property shall contain the following covenant: “This agreement and the right of lessee or tenant to possess and occupy the property is subject to the Annexation Agreement recorded as Mendocino County Document No. _________ on __________, 202_. By its terms that agreement is binding on tenants or anyone else with a right to use or occupy the property under this lease.” 4) Consequences of Breach. Owner and LAFCO agree that if Owner or anyone succeeding to Owner’s interest in all or any portion of the Property protests annexation of all or any portion of the Property by the City, LAFCo and the City shall be entitled to take the following actions: a) LAFCo shall treat this consent as the binding decision and action of the Owner for all purposes under the Cortese Knox Hertzberg Act (Government Codes Section 56000 et seq.) and any objection or protest shall be null and void and may be disregarded by LAFCO in determining objections and/or the value of all protests to such annexation. b) In addition to the above, if deemed necessary, LAFCO and the City may specifically enforce this agreement and covenant against Owners or their successors in the state courts of Mendocino County. Page 120 of 153 Attachment 3 Page 121 of 153 Page 122 of 153 Page 123 of 153 Page 124 of 153 Page 125 of 153 FIRCRES T D R W A T S O N R O A D VI C H Y H I L L S D R I V E K N O B H I L L R O A D MC CLURE SUBDIVISION GU I D I V I L L E R E S E R V A T I O N R D MILL CREEK RD TINDALL RANCH ROADRU D D I C K C U N N I N G H A M R D N O R T H S T A T E S T O L D R I V E R R O A D S O U T H S T A T E S T VICH Y S P R I N G S R O A D RE D E M E Y E R R O A D LOW GA P R D ORR SPRIN G S R D FORD ROAD S O U T H D O R A S T N O R T H B U S H S T LAKE M E N D O C I N O D R EAST GOBBI ST GIELOW LANE A I R P O R T R O A D DE S P I N A D R H E L E N A V E W A U G H L N B A B C O C K L A N E LOVERS LANE EMPIRE DRIVE N O R T H O A K S T WEST STANDLEY ST EAST PERKINS ST BRUSH ST WEST CLAY ST PARD U C C I ROAD T A Y L O R D R S O U T H O A K S T TALMAGEROAD WEST MILL S T FORD ST CLARA AVE HENSLEY CREEK ROAD L E S L I E S T STIPP LN PINOL E V I L L E D R DEERWOOD DR CAPPS LN LAWS AVE WALNUT AVE BEACON LN HA S T I N G S F R O N T A G E R D MED I C I N E W A Y Q U A I L D R I V E DORA AVE S O U T H M A I N S T TO L L I N I L N EL DORADO RD NORGARD L N LUCE AVE W O O D L A K E D R MENDOCINO DRIVE YOSEMITE DR A I R P O R T P A R K B L FR O N T A G E R O A D A HOWELL CREEK RD ANTONI LN FERN CANYON DR o1,000 0 1,000500 Feet Ukiah ValleySanitation District Source: This map was created by theMendocino County Information Services GIS Program, June 2, 2022. Note: This map is not a survey product and should not be used to determine legal boundaries. Highways Roads Ukiah Valley Sanitation District Parcels City of Ukiah LakeMendocino Ukiah Talmage £¤101 £¤101 |ÿ222 |ÿ253 R u s s i a n R i v e r R u s s i a n R i v e r Attachment 4 Page 126 of 153 !!! City of Ukiah Ukiah Sources: Esri, HERE, DeLorme, increment P Corp., NPS, NRCan, OrdnanceSurvey, © OpenStreetMap contributors, USGS, NGA, NASA, CGIAR, NRobinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA,Geoland, FEMA, Intermap and the GIS user community CASE: OWNER: APN: APLCT: AGENT: ADDRESS: µALUC 2022-0003 N/A Various City of Ukiah Jesse Davis City of Ukiah 1:24,000 0 1,900950 Feet 0 0.350.175 Miles PARCELS PROPOSEDFOR OUT-OF-AREA SERVICE AGREEMENT WITHUKIAH VALLEY SANITATION DIST. ME N D O C I N O C O U N T Y P L A N N I N G D E P A R T M E N T - 1 1 / 4 / 2 0 2 2 THIS MAP AND DATA ARE PROVIDED WITHOUT WARRANTY OF ANY KIND.DO NOT USE THIS MAP TO DETERMINE LEGAL PROPERTY BOUNDARIES Map produced by the Mendocino County Planning & Building Svcs. Dept., November 2022Coordinate System: NAD 83, Calif. State Plane Zone IIProjection: Lambert Conformal ConicParcel Data: Mendocino County Information Services, October, 2018Aerial Imagery: US Dept. of Agriculture/ArcGIS Online mosaicTopographic Data: USGS 7.5 minute quad series Mount Diablo Base & MeridianParcel numbers are for tax purposes only and do not represent legal or salable parcels.All spatial data is approximate. This map is not a substitute for a proper land survey. !!!Major Towns & Places City Limits LOCATION MAP Attachment 5 Page 127 of 153 1  RESOLUTION NO. 2022-__ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING THE SUBMITTAL OF AN OUT OF AGENCY SERVICES AGREEMENT TO THE MENDOCINO LOCAL AGENCY FORMATION COMMISSION (LAFCO) WHEREAS: 1.The City of Ukiah (“City”) and Ukiah Valley Sanitation District (“District”) provide sewer services within their respective jurisdictions and have received requests to extend sewer service to various properties outside of their jurisdictional boundaries; and 2.Under Government Code Section 56133, the Mendocino Local Agency Formation Commission (“LAFCo”) may authorize a district to provide services outside its boundaries and Sphere of Influence (“SOI”) pursuant to a written Out of Agency Service Agreement (“OASA”); and 3.On June 1, 2022, the Ukiah City Council approved an Agreement between the District and City regarding provision of interim sewer services and out of area (agency) service agreements; and 4.On June 8, 2022, the District Board of Directors approved said Agreement; and 5.The City and District desired to enter into said Agreement regarding (i) the provision of interim sewer services for properties requesting out of agency service until (1) the area upon which those properties are situated are annexed by the City or (2) the City annexes sufficient additional portions of the District to qualify the District for reorganization as a subsidiary district of or merger with the City under applicable provisions of the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000 (“CKH Act”), including Government Code 57105 and (ii) the terms under which both the City and District are willing to support City annexation; and 6.Certain landowners outside the jurisdictional boundaries of the City and District but within the SOI of the City have approached the District about serving their properties with municipal sewer services; and 7.Said parcels (“territory”) are more clearly delineated within the Exhibit A-Territory Map to this Resolution; and 8.Due to existing development pressures within the territory, failure to provide municipal sewer service to territory may result in such properties being developed with individual private septic systems, which due to existing environmental and site conditions within the territory, may pose a future threat to health and safety in the territory; and 9.The City has developed an OASA application (“Project”) for review and approval by LAFCo and such Project is included within Exhibit B- OASA Application in Substantial Form to this Resolution; and 10.The Project consists of the interim provision of sewer service by the District to parcels within the territory until such time that the City annexes the territory or the City annexes sufficient additional portions of the District to qualify the District for reorganization as a Posted 11/16/22 Page 128 of 153 2   subsidiary district of or merger with the City under applicable provisions of the; and 11. On November 9, 2022, the District Board of Directors approved the Project at their regular board meeting; and 12. On November 16, 2022, the Ukiah City Council approved the Community Development Director’s determination that the Project is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15320, Changes in Organization of Local Agencies. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ukiah hereby adopts Resolution No. 22-__, approving submittal of the Out of Agency Service Agreement identified in Exhibit B and authorizes the Mayor and/or the City Manager and/or his designee to execute all necessary corresponding documents and agreements for the Application and implementation of the Out of Agency Services Agreement if approved by LAFCo. PASSED AND ADOPTED this 16th day of November, 2022, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk Page 129 of 153 !!! City of Ukiah Ukiah Sources: Esri, HERE, DeLorme, increment P Corp., NPS, NRCan, OrdnanceSurvey, © OpenStreetMap contributors, USGS, NGA, NASA, CGIAR, NRobinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA,Geoland, FEMA, Intermap and the GIS user community CASE: OWNER: APN: APLCT: AGENT: ADDRESS: µALUC 2022-0003 N/A Various City of Ukiah Jesse Davis City of Ukiah 1:24,000 0 1,900950 Feet 0 0.350.175 Miles PARCELS PROPOSEDFOROUT-OF-AREA SERVICEAGREEMENT WITHUKIAHVALLEYSANITATION DIST. ME N D O C I N O C O U N T Y P L A N N I N G D E P A R T M E N T - 1 1 / 4 / 2 0 2 2 THIS MAP AND DATA ARE PROVIDED WITHOUT WARRANTY OF ANY KIND.DO NOT USE THIS MAP TO DETERMINE LEGAL PROPERTY BOUNDARIES Map produced by the Mendocino County Planning & Building Svcs. Dept., November 2022Coordinate System: NAD 83, Calif. State Plane Zone IIProjection: Lambert Conformal ConicParcel Data: Mendocino County Information Services, October, 2018Aerial Imagery: US Dept. of Agriculture/ArcGIS Online mosaicTopographic Data: USGS 7.5 minute quad series Mount Diablo Base & MeridianParcel numbers are for tax purposes only and do not represent legal or salable parcels.All spatial data is approximate. This map is not a substitute for a proper land survey. !!!Major Towns & Places City Limits LOCATION MAP Exhibit A - Territory Map Page 130 of 153 MENDOCINO Local Agency Formation Commission Ukiah Valley Conference Center | 200 South School Street | Ukiah, California 95482 Telephone: (707) 463-4470 | E-mail: eo@mendolafco.org | Web: www.mendolafco.org Application Out-of-Agency Services Agreement Please complete the following information to process an application for Out-of-Agency Services under Government Code Section 56133. Please do not leave information blank on this form; specify N/A if a portion is not applicable. A. Applicant Information 1) Agency Name: City of Ukiah / Ukiah Valley Sanitation District 2) Agency Contact Information: Name & Title Craig Schlatter, Community Development Director, City of Ukiah Wing-See Fox, General Manager, Ukiah Valley Sanitation District Phone Craig: (707) 463-6219 Wing-See: (650) 503-1500 Email Craig: cschlatter@cityofukiah.com Wing-See: wingseef@urbanfuturesinc.com Address City: 300 Seminary Ave. Ukiah, CA 95482 UVSD: 151 Laws Ave. #B Ukiah, CA 95482 B. Location of Territory to be Served (Use the Supplemental Property Sheet for multiple properties) Assessor Parcel Number Size Current Use Proposed Use See attached list of APNs in Attachment 1. Landowner Name See attached list of landowners in Attachment 1. Mailing Address Email C. Type of Out-of-Agency Services Agreement 1)□ New □Extended 2)□ Water X Sewer □Other (please specify): 3)X A copy of the agreement between the agency and affected landowner(s) to be served has been attached. Note: a copy of this agreement can be found in Attachment 2. Exhibit B- OASA Application in Substantial Form Page 131 of 153 D. Justification 1) Is the subject territory located within the agency’s Sphere of Influence? X Yes □ No Note: the area is located within the City of Ukiah’s Sphere of Influence but not the Ukiah Valley Sanitation District’s Sphere of Influence. 2) Is the reason for the application a threat to the health and safety of the public or the affected residents? □ Yes - Provide documentation from the Public Health Officer. X No - Explain the reason for the application at this time. In recent months, the area of the subject parcels (the “territory”) has faced considerable development pressure. Although landowners prefer municipal sewer services, given these existing pressures failure to provide municipal sewer will likely result in the development of septic systems within the territory. Because of existing environmental and other site conditions within the territory, septic service provision for potential large-scale development projects could pose a future threat to health and safety. Additionally, without the efficient and coordinated provision of municipal sewer services, there may be increased potential for piecemeal development and urban sprawl. 3) Explain why a jurisdictional change (e.g., annexation) is not being considered at this time as an alternative to providing services outside the agency’s boundaries. With this Out of Area Service Agreement application, the City of Ukiah (“City”) and Ukiah Valley Sanitation District (“District”) propose interim municipal sewer service provided to the territory by the District until such time that the City annexes the territory. At its March 7, 2022, regular meeting, the Mendocino Local Agency Formation Commission (“LAFCo”) agreed by consensus to this approach. Since this time, the City and District have developed an Agreement (Attachment 3) for providing interim sewer services through Out of Area Service Agreements. Per the Agreement, interim sewer services would be provided for properties requesting out of area service until “(1) the area upon which those properties are situated are annexed by the City; or (2) the City annexes additional sufficient portions of the District to qualify the District for reorganization as a subsidiary district of or merger with the City under applicable provisions of the Cortese- Knox-Hertzberg Local Government Reorganization Act of 2000…” The territory of the subject parcels is within the Sphere of Influence (“SOI”) of the City of Ukiah adopted by LAFCo in 1984. The territory is also located with the proposed SOI of the City’s draft 2040 General Plan (see below). In 2021, the City submitted a pre-application to LAFCo to annex an area north of the City that includes the territory. Page 132 of 153 4) Is annexation of the subject territory or affected property anticipated in the near future? X Yes □ No Please describe the agency’s plans and timelines, or provide other relevant information. LAFCo staff, working closely with City and District staff, are currently preparing updated Municipal Service Reviews and Spheres of Influence for the City and District. Concurrently, the City is updating its General Plan (Ukiah 2040). At such time as the General Plan is adopted by the City Council- and LAFCo adopts the updated Spheres of Influence for the District and City- the City will apply for annexation of the territory. The Ukiah General Plan is anticipated to be adopted by the City Council by December 2022. Provided LAFCo adopts the SOI for the District and City in December, an annexation application could be submitted to LAFCo as early as Spring 2023. E. Service Information 1) Describe how the agency would provide the proposed new or extended service to the subject territory. Please identify any onsite and offsite infrastructure or facility improvements, any permits required from regulatory agencies, and associated funding requirements to provide service to the subject territory. The City provides wastewater services to about two-thirds of City residents; the District provides wastewater services to one-third of City residents. The District also provides wastewater services outside of City limits to the north, south, and east. See Attachment 4 for a map of District wastewater services. In 1995, the City and UVSD entered into a participation agreement whereby the City agreed to operate and maintain the UVSD sewer collection system and provide UVSD wastewater treatment services at the City’s Wastewater Treatment Plant (WWTP), and UVSD agreed to share the costs based on the number of Equivalent Sewer Service Units. Costs for operation and capital are budgeted in City funds and shared by the City and District based on an agreed-upon apportionment. Because no new development is proposed in the subject territory, future proposed or extended service cannot be determined at this time. The District has sufficient capacity to serve the entirety of this area. 2) If the proposed new or extended service involves water or sewer, identify the anticipated demand in terms of use (i.e., gallons, acre-feet) and frequency of delivery (per day/month/etc.) associated with serving the subject territory. For extended service, please estimate the difference in comparison to existing demand. Because no new development is proposed in the subject territory, future proposed or extended service cannot be determined at this time. The District has sufficient capacity to serve the entirety of this area. Page 133 of 153 3) Describe compensation for the proposed service (i.e., fee/household, fee/truck/tank, etc.). The fee will be determined based on the number of ESSUs needed to serve the future development project(s), once those projects are proposed. This in turn will determine the fee to be charged. 4) Does the agency have sufficient capacities to provide the proposed new or extended service to the subject territory without adversely effecting existing service levels? Yes. The City’s Waste Water Treatment Plan (WWTP), operated by the City, serves both the City and District. The WWTP has an average dry-weather flow capacity of 3.01 million gallons per day (MGD), an average wet-weather flow capacity of 6.89 MGD, and a peak wet-weather flow capacity of 24.5 MGD. The WWTP includes primary, secondary, and tertiary treatment, as well as solids handling facilities. The WWTP was significantly upgraded twelve years ago and remains in good working order. Based on the available capacity data in the below table, there is sufficient capacity remaining for expansion of sewer services into the subject territory without adversely effecting existing service levels. Summary of ESSUs by Agency Area UVSD City of Ukiah Totals Current Usage (May 2022) 5,688 6,833 12,521 Percent of Total ESSUs 45.43% 54.57% 49.84% New WWTP Agreement 65% 35% 100% New WWTP Capacity 1,560 840 2,400 New WWTP ESSU’s Used 618 406 1,024 New WWTP ESSU’s Percent Used 39.63% 48.33% 42.68% New WWTP ESSUs Remaining 942 434 1,376 5) What services, if any, are currently provided to the subject territory? There are currently no known sewer services provided to the subject territory. 6) Are there any alternate service providers or other service options available to the subject territory? As indicated above, there are no known alternate service providers in the subject territory. The only other potential sewer service option is individual septic. F. Land Use Information 1) Identify the subject territory’s land use designation, zoning, and minimum parcel density requirements and clarify whether the proposed provision of service(s) will increase onsite development potential or be growth inducing for the area. The entirety of the subject territory is located within the Ukiah Valley Area Plan of Mendocino County. With the exception of APNs 169-130-76 and 170-210-01, the subject parcels carry a General Plan Land Use Designation of Industrial (I) and are zoned Inland General Industrial (I2). The intention of the I2 zoning Page 134 of 153 designation as described in the Mendocino County Zoning Code is “to create and preserve areas where a full range of industrial uses with moderate to high nuisance characteristics may locate. Typically, this district would be applied to locations where large land acreages were available and where the impacts associated with the unsightliness, noise, odor, and traffic, and the hazards associated with certain industrial uses, would not impact on residential and commercial areas.” The I2 zoning designation, which lists a broad range of permitted civic, commercial, industrial, and agricultural use types not subject to the securing of a use permit, does not list a minimum parcel density requirement. There is no minimum lot area. There is also no minimum side and rear yard requirement, except that any side or rear yard contiguous to any district other than commercial or industrial shall have a minimum side yard of five (5) feet and a minimum rear yard of twenty (20) feet. There is a minimum front yard requirement of 10 feet and a maximum height for structures of 65 feet. APN 170-210-01 carries a General Plan Land Use Designation of AG 40 and is zoned Agriculture. AG 40 reflects a minimum lot area of forty (40) acres and maximum dwelling density of one (1) unit per 40 acres. Minimum front, rear, and side yards must be fifty (50) feet each. Farm employee housing is permitted upon issuance of an administrative permit. The Agricultural Zoning district permits a variety of uses, including single-family residential, civic uses, agricultural use types, and accessory uses. APN 169-130-76 carries a General Plan Land Use Designation of MUNS and is zoned Agriculture. The MUNS (Mixed Use North State) General Plan Land Use Designation is intended to encourage mixed-use development with commercial uses encouraged at street level, retail and service, businesses, residential uses, processing, manufacturing and assembly. All properties within the subject territory are vacant except for APN 169-130-76 (251 Carter Ln), which is underutilized, and 170-200-03 (410 Ford Rd), which currently is the location of the Big Daddy agricultural supply business. Although there are no known development proposals at this time, the provision of wastewater services by the District in cooperation with the City through the out of area service agreement represents the best, most efficient approach to serving these parcels as opposed to private septic systems. The provision of sewer services is not expected to increase development potential beyond what is currently pursuable under existing zoning and land use constraints. As noted previously, currently properties in this territory can be developed for a broad range of permitted civic, commercial, industrial, and agricultural use types. A map of the subject territory, with overlaid zoning and general plan land use designations, is included in Attachment 5. 2) Are there any proposed or approved, but not yet built, development projects involving the subject territory? □ Yes X No Page 135 of 153 If yes, describe the proposed projects or land use entitlements and the timeline for implementation. 3) The Commission’s action regarding this request by the agency to provide new or extended services outside its jurisdictional boundary is subject to the requirements of the California Environmental Quality Act (CEQA). Has the agency conducted any CEQA reviews for any projects associated with this application? X Yes □ No If yes, please provide copies of the environmental documentation, including the Notice of Exemption or Notice of Determination and proof of payment of applicable California Department of Fish & Wildlife fees. See Attachment 6 for copies of the environmental documentation. FEE AGREEMENT AND VOLUNTARY INDEMNIFICATION AGREEMENT All applications must include signed Fee Agreement and Voluntary Indemnification Agreement forms, which are located at www.mendolafco.org/application-materials. FEES Per the Mendocino LAFCo Fee Schedule, deposits toward the actual cost of processing proposals must be paid at the time an application is submitted. All deposits are initial payments toward the actual costs of processing proposals, including staff time and materials (e.g., noticing, postage, copying). In signing the Fee Agreement and Voluntary Indemnification, the applicant consents to reimburse LAFCo for all costs incurred in processing, including pre-application assistance. CERTIFICATION The undersigned hereby certifies that all LAFCo filing requirements will be met and that the statements made in this application are complete and accurate to the best of my knowledge. ____________________________________________ _______________________________________ (Signature) (Date) Print or Type Name: ___________________________ Daytime Telephone: _______________________ Email: __________________________________ Page 136 of 153 OUT OF AREA SERVICES AGREEMENT APPLICATION Attachment 1 List of Properties and Landowners APN Address Landowner Size (Acres) Proponent Current / Proposed Use 170-210-01 401 Ford Rd LS Fields LLC ±8.32 John Strangio Vacant / Unknown 170-200-03 410 Ford Rd Miguel Merino ±4.60 Richard Ruff Commercial / Commercial 170-200-04 420 Ford Rd Miguel Merino ±5.00 Richard Ruff Vacant / Unknown 170-200-05 430 Ford Rd Miguel Merino ±5.00 Richard Ruff Vacant / Unknown 170-200-06 440 Ford Rd Miguel Merino ±5.10 Richard Ruff Vacant / Unknown 170-200-07 450 Ford Rd Miguel Merino ±3.80 Richard Ruff Vacant / Unknown 170-200-08 460 Ford Rd Miguel Merino ±4.20 Richard Ruff Vacant / Unknown 170-200-09 470 Ford Rd LS Fields LLC ±5.60 John Strangio Vacant / Unknown 170-200-18 550 Ford Rd William Resnick ±10.63 Andrew Green Vacant / Unknown 170-180-08 780 Ford Rd Michael Milovina ±13.20 Michael Milovina Vacant / Unknown 170-180-13 585 Kunzler Ranch Rd Daniel Thomas ±17.21 Edie Lerman; Thomas Carter Vacant / Unknown 170-180-14 611 Kunzler Ranch Rd Daniel Thomas ±24.00 Daniel Thomas Vacant / Unknown 169-130-76 251 Carter Ln Andrew Nicoll ±17.90 Andrew Nicoll Underutilized / Unknown Page 137 of 153 1 After recording, return to: Exempt from fees per Gov Code 6103 Mendocino Local Agency Formation Commission 200 S School Street Ukiah, CA 95482 LANDOWNER OUT OF AREA SERVICE AND ANNEXATION CONSENT AGREEMENT AND COVENANT Address being served: ______________________________________________ Assessor Parcel No.: ______________________________________________ ( “the Property,” Legal description in Attachment 1.) Owners: ______________________________________________________________ Parties to Agreement: Owners Ukiah Valley Sanitation District (District) City of Ukiah (City) Mendocino County Local Agency Formation Commission (LAFCO) By this Agreement: 1. Owner agrees to apply to District for sewer service to the Property. Owner agrees to comply with District’s ordinances and policies governing the extension and provision of such service, including applicable costs and fees. 2. District agrees upon approval of this Agreement by LAFCO to provide sewer service to the Property in compliance with its duly adopted policies and ordinances. 3. Owner consents to and agrees to support the City’s annexation of the Property in compliance with Attachment 2. 4. Term of Agreement. This Agreement remains in effect until annexation of the Property by the City is final at which time this Agreement is terminated. AGREEMENT EFFECTIVE UPON LATEST NOTARIZED SIGNATURE DATE ON PAGE 2. Attachment 2 Page 138 of 153 2 SIGNATURE PAGE OWNER(S) The undersigned hereby certify to be all the Owner(s) of the Property described in Attachment 1, the only person(s) whose consent is necessary to pass title to said real property, and to have consented to the annexation of said real property to the City of Ukiah. Signature: _______________________________ Printed Name: ___________________________ Dated: _______________ Signature: _______________________________ Printed Name: ___________________________ Dated: _______________ Signature: ______________________________ Printed Name: ___________________________ Dated: ______________ UKIAH VALLEY SANITATION DISTRICT By: ____________________________________ Dated: _____________ Ernie Wipf, Chairman CITY OF UKIAH By: ____________________________________ Dated: _____________ Sage Sangiacomo, City Manager MENDOCINO LOCAL AGENCY FORMATION COMMISSION Executed by: ____________________________ Printed Name: ___________________________ Dated: _____________ *Signatures to be acknowledged Page 139 of 153 3 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of __________ ) On ____________________before me, ______________________________________________ (insert name and title of the officer) personally appeared____________________________________________________________________, Who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s). or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature ____________________________ (Seal) Page 140 of 153 4 ATTACHMENT 1 [LEGAL DESCRIPTION OF PROPERTY] Page 141 of 153 5 ATTACHMENT 2 CONSENT TO ANNEXATION a) Consent/Petition to Future Annexation. Owner consents to and petitions for the annexation of the Property by the City of Ukiah, understanding that upon annexation, the Property and its Owners will become subject to City ordinances and other duly adopted regulations and policies, including the taxes, assessments and fees that the City imposes on property in the City. 2) Binding on Successors in Interest. This consent shall be a covenant running with the land that is binding on anyone acquiring an ownership interest in the Property. 3) Tenants to be Bound. All existing or future leases, rental agreements, or other agreements providing a right to use or occupy the Property shall contain the following covenant: “This agreement and the right of lessee or tenant to possess and occupy the property is subject to the Annexation Agreement recorded as Mendocino County Document No. _________ on __________, 202_. By its terms that agreement is binding on tenants or anyone else with a right to use or occupy the property under this lease.” 4) Consequences of Breach. Owner and LAFCO agree that if Owner or anyone succeeding to Owner’s interest in all or any portion of the Property protests annexation of all or any portion of the Property by the City, LAFCo and the City shall be entitled to take the following actions: a) LAFCo shall treat this consent as the binding decision and action of the Owner for all purposes under the Cortese Knox Hertzberg Act (Government Codes Section 56000 et seq.) and any objection or protest shall be null and void and may be disregarded by LAFCO in determining objections and/or the value of all protests to such annexation. b) In addition to the above, if deemed necessary, LAFCO and the City may specifically enforce this agreement and covenant against Owners or their successors in the state courts of Mendocino County. Page 142 of 153 Attachment 3 Page 143 of 153 Page 144 of 153 Page 145 of 153 Page 146 of 153 Page 147 of 153 FIRCRES T D R W A T S O N R O A D VI C H Y H I L L S D R I V E K N O B H I L L R O A D MC CLURE SUBDIVISION GU I D I V I L L E R E S E R V A T I O N R D MILL CREEK RD TINDALL RANCH ROADRU D D I C K C U N N I N G H A M R D N O R T H S T A T E S T O L D R I V E R R O A D S O U T H S T A T E S T VICH Y S P R I N G S R O A D RE D E M E Y E R R O A D LOW GA P R D ORR SPRIN G S R D FORD ROAD S O U T H D O R A S T N O R T H B U S H S T LAKE M E N D O C I N O D R EAST GOBBI ST GIELOW LANE A I R P O R T R O A D DE S P I N A D R H E L E N A V E W A U G H L N B A B C O C K L A N E LOVERS LANE EMPIRE DRIVE N O R T H O A K S T WEST STANDLEY ST EAST PERKINS ST BRUSH ST WEST CLAY ST PARD U C C I ROAD T A Y L O R D R S O U T H O A K S T TALMAGEROAD WEST MILL S T FORD ST CLARA AVE HENSLEY CREEK ROAD L E S L I E S T STIPP LN PINOL E V I L L E D R DEERWOOD DR CAPPS LN LAWS AVE WALNUT AVE BEACON LN HA S T I N G S F R O N T A G E R D MED I C I N E W A Y Q U A I L D R I V E DORA AVE S O U T H M A I N S T TO L L I N I L N EL DORADO RD NORGARD L N LUCE AVE W O O D L A K E D R MENDOCINO DRIVE YOSEMITE DR A I R P O R T P A R K B L FR O N T A G E R O A D A HOWELL CREEK RD ANTONI LN FERN CANYON DR o1,000 0 1,000500 Feet Ukiah ValleySanitation District Source: This map was created by theMendocino County Information Services GIS Program, June 2, 2022. Note: This map is not a survey product and should not be used to determine legal boundaries. Highways Roads Ukiah Valley Sanitation District Parcels City of Ukiah LakeMendocino Ukiah Talmage £¤101 £¤101 |ÿ222 |ÿ253 R u s s i a n R i v e r R u s s i a n R i v e r Attachment 4 Page 148 of 153 !!! City of Ukiah Ukiah Sources: Esri, HERE, DeLorme, increment P Corp., NPS, NRCan, OrdnanceSurvey, © OpenStreetMap contributors, USGS, NGA, NASA, CGIAR, NRobinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA,Geoland, FEMA, Intermap and the GIS user community CASE: OWNER: APN: APLCT: AGENT: ADDRESS: µALUC 2022-0003 N/A Various City of Ukiah Jesse Davis City of Ukiah 1:24,000 0 1,900950 Feet 0 0.350.175 Miles PARCELS PROPOSEDFOR OUT-OF-AREA SERVICE AGREEMENT WITHUKIAH VALLEY SANITATION DIST. ME N D O C I N O C O U N T Y P L A N N I N G D E P A R T M E N T - 1 1 / 4 / 2 0 2 2 THIS MAP AND DATA ARE PROVIDED WITHOUT WARRANTY OF ANY KIND.DO NOT USE THIS MAP TO DETERMINE LEGAL PROPERTY BOUNDARIES Map produced by the Mendocino County Planning & Building Svcs. Dept., November 2022Coordinate System: NAD 83, Calif. State Plane Zone IIProjection: Lambert Conformal ConicParcel Data: Mendocino County Information Services, October, 2018Aerial Imagery: US Dept. of Agriculture/ArcGIS Online mosaicTopographic Data: USGS 7.5 minute quad series Mount Diablo Base & MeridianParcel numbers are for tax purposes only and do not represent legal or salable parcels.All spatial data is approximate. This map is not a substitute for a proper land survey. !!!Major Towns & Places City Limits LOCATION MAP Attachment 5 Page 149 of 153 Page 1 of 1 Agenda Item No: 13.a. MEETING DATE/TIME: 11/16/2022 ITEM NO: 2022-2198 AGENDA SUMMARY REPORT SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Brown and Various Councilmembers ATTACHMENTS: 1. 2022 City Council Special Assignments Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications. Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1. Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities. In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary. Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Page 150 of 153  2022 CITY COUNCIL SPECIAL ASSIGNMENTS COUNTY/REGIONAL OnGoing One + Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Disaster Council Shall meet a minimum of once a year at a time and place designated upon call of the chair Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee. Office of Emergency Management 300 Seminary Ave. Ukiah, CA 95482 467-5765 - Tami Bartolomei Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations. Orozco Duenas- Alternate Tami Bartolomei, Office of Emergency Management Coordinator; 467-5765 tbartolomei@cityofukiah.com Greater Ukiah Business & Tourism Alliance 3rd Tuesday of month, 11:30 a.m. 200 S School St. Ukiah, CA 95482 200 S School St. Ukiah, CA 95482 Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area Duenas Rodin - Alternate Shannon Riley,Deputy City Manager; 467-5793 sriley@cityofukiah.com Mendocino Council of Governments (MCOG) 1st Monday of month, 1:30 p.m. Board of Supervisors Chambers 501 Low Gap Road Ukiah, CA Executive Director 367 N. State Street, Ste. 206 Ukiah, CA 95482 463-1859 Plan and allocate State funding, transportation, infrastructure and project County wide Brown Rodin- Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m. Civic Center 300 Seminary Avenue conference room 5 IWPC Staff P.O. Box 1247 Ukiah, CA 95482 391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion Orozco Brown- Alternate Sean White,Director of Water Resources; 463-5712 swhite@cityofukiah.com Mendocino Solid Waste Management Authority (MSWMA) 3rd Thursday of every other month (varies), 10:00 a.m. Willits Council Chambers Solid Waste Director 3200 Taylor Drive Ukiah, CA 95482 468-9710 County-wide Solid Waste JPA Brown Duenas- Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Mendocino Transit Authority (MTA) Board of Directors Last Wednesday of month, 1:30 p.m. Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director 241 Plant Road Ukiah, CA 95482 462-1422 County-wide bus transportation issues and funding Duenas Orozco - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com North Coast Opportunities (NCO)4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Ross Walker, Governing Board Chair North Coast Opportunities 413 North State Street Ukiah, CA 95482 Assist low income and disadvantaged people to become self reliant Burgess Jake Burgess, Community Services Supervisor; 463-6201 jburgess@cityofukiah.com North Coast Rail Authority (NCRA)2nd Wednesday of month, 10:30 a.m.Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Shannon Riley, Deputy City Manager Shannon Riley,Deputy City Manager; 467-5793 sriley@cityofukiah.com Russian River Watershed Association (RRWA) 4th Thursday of month, 9:00 a.m. (only 5 times a year) Windsor Town Hall Russian River Watershed Association Attn: Daria Isupov 425 South Main St., Sebastopol, CA 95472 508-3670 Consider issues related to Russian river - plans projects and funding requests Rodin Brown- Alternate Tim Eriksen, Public Works Director/City Engineer;463-6280 teriksen@cityofukiah.com Ukiah Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m. Board of Supervisors Chambers; 501 Low Gap Road Ukiah, CA County Executive Office Nicole French 501 Low Gap Rd., Rm. 1010 Ukiah, CA 95482 463-4441 GSA serves as the Groundwater Sustainability Agency in the Ukiah Valley basin Crane Duenas- Alternate Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com COUNTY/REGIONAL One + Staff Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Economic Development & Financing Corporation (EDFC) 2nd Thursday of month, 2:00 p.m. Primarily 631 S. Orchard Street (location varies) Executive Director 631 South Orchard Avenue Ukiah, CA 95482 467-5953 Multi-agency co-op for economic development and business loan program Riley (appointed 12/19/18) Shannon Riley, Deputy City Manager; 467-5793 sriley@cityofukiah.com Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Orozco Neil Davis- Alternate David Burton, Museum Director; 467-2836 dburton@cityofukiah.com Continued - COUNTY/REGIONAL One + Staff Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Youth Project JPA Board of Directors 3rd Wednesday of month, 7:45 a.m.776 S. State Street Conference Room Mendocino Co. Youth Project 776 S. State Street, Ste. 107 Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Patrol Lieutenant Cedric Crook, Patrol Lieutenant Nob; 463-6771; ccrook@cityofukiah.com Northern California Power Agency (NCPA) - Commission 4th Thursday of month, 9:00 a.m. (see NCPA calendar) Roseville, CA and other locations 651 Commerce Drive Roseville, CA 95678 916-781-4202 Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support. Crane - Commissioner Sauers - Alternate and Commissioner in absence of Commissioner Crane Cindi Sauers - Electric Utility Director; 463-6286 csauers@cityofukiah.com Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of  month, 10:00 AM Lodi, CA and other locations 651 Commerce Drive Roseville, CA 95678 916-781-4299 Committee oversees the operation, maintenance and  expenditures of the LEC 300 MW generating project. Sauers – Project Participate  Appointee Cindy Sauers, Electric Utility Director, 463‐6286, csauers@cityofukiah.com Transmission Agency of Northern California (TANC) 4th Wednesday of month, 10 a.m. 35 Iron Point Circle Suite 225 Folsom, CA 35 Iron Point Cir #225 Folsom, CA 95630 916-852-1673; info@tanc.us Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements. Crane Sauers - Alternate Cindi Sauers - Electric Utility Director; 463-6286 csauers@cityofukiah.com 1 9/8/2022 ATTACHMENT 1 Page 151 of 153  2022 CITY COUNCIL SPECIAL ASSIGNMENTS LOCAL/COUNTY/REGIONAL/LIASONS OnGoing One or Two Council and/or Staff MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento Rodin Orozco-Alternate Sage Sangiacomo, City Manager; 463-6221 ssangiacomo@cityofukiah.com City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission Mayor Kristine Lawler, City Clerk; 463-6217 klawler@cityofukiah.com Investment Oversight Committee Varies Civic Center 300 Seminary Ave. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 Reviews City investments, policies, and strategies Crane Orozco, Alternate Alan Carter, Treasurer Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com Library Advisory Board 3rd Wednesdays of alternate months; 1:00 p.m. Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Supervisor Mulheren Kristine Lawler, City Clerk; 463-6217; klawler@cityofukiah.com Ukiah Players Theater Board of Directors 3rd Tuesday of month, 6:00 p.m 1041 Low Gap Rd Ukiah, CA 95482 462-1210 1041 Low Gap Rd Ukiah, CA 95482 462-1210 To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager (appointed 12/19/18) Kristine Lawler, City Clerk; 463-6217 klawler@cityofukiah.com Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Mayor, City Manager and Police Chief Sage Sangiacomo, City Manager; 463-6221 ssangiacomo@cityofukiah.com Russian River Flood Control District (RRFCD) Liaison 1st Monday of month, 5:30 p.m. 151 Laws Ave.,Suite D Ukiah, CA 151 Laws Ave., Ukiah, CA 95482; rrfc@pacific.net; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m.Board of Supervisors Chambers Executive Director 200 S. School Street, Ste. 2 Ukiah, CA 95482 463-4470 Required by legislation - planning spheres of influence, annexation, service areas, and special districts Rodin/Crane Craig Schlatter, Director of Community Development; 463-6219; cschlatter@cityofukiah.com Mendocino County Airport Land Use Commission As needed BOS Conference Room 501 Low Gap Rd., Rm. 1090, Ukiah, CA Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Owen/Schlatter Greg Owen, Airport Manager; 467-2855; gowen@cityofukiah.com Craig Schlatter, Director of Community Development; 463-6219; cschlatter@cityofukiah.com Mendocino County 1st District Liaison Monthly; TBD Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 To coordinate activities and policy development with the City's 1st District Supervisor Brown Crane- Alternate Sage Sangiacomo, City Manager; 463-6221; ssangiacomo@cityofukiah.com Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m. Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center 300 Seminary Ave. Ukiah, CA 95482 To coordinate activities and policy development with the County's 2nd District Supervisor Brown Shannon Riley, Deputy City Manager; 467-5793 sriley@cityofukiah.com LOCAL/COUNTY/REGIONAL/LIASONS OnGoing One or Two Council and/or Staff MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Fire Executive Committee 2nd Wednesdays of month, 3:45 p.m. Ukiah Valley Conference Center, 200 S. School Street Ukiah, CA Stephanie Abba Civic Center 300 Seminary Ave. Ukiah, CA 95482 sabba@cityofukiah.com Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Brown Doug Hutchison, Fire Chief; 463-6263; dhutchison@cityofukiah.com STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Equity and Diversity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management Analyst; 467-5720 tboyl@cityofukiah.com 2 9/8/2022 Page 152 of 153 COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-629586 csauers@cityofukiah.com Trench Cut Policy Development Crane/Brown Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Budget Development Best Practices and Financial Policy For FY 22/23 Budget Crane/Brown Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com Sheri Mannion, Human Resource Director/Risk Manager; 463-6272, smannion@cityofukiah.com Advance Planning & Policy for Sphere of Influence (SOI), Municipal Service Review (MSR), Annexation, Tax Sharing, Detachment, and Out of Area Service Agreements Crane/Rodin Sage Sangiacomo, City Manager 463-6221 ssangiacomo@cityofukiah.com Shannon Riley, Deputy City Manager 467-5793 sriley@cityofukiah.com Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Cindy Sauers, Electric Utility Director; 463-629586 csauers@cityofukiah.com Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com 2021 Electric Rate Study Crane/Duenas Cindy Sauers, Electric Utility Director;  463‐6286 csauers@cityofukiah.com Housing Policy Rodin/Orozco Craig Schlatter, Community Development Director 463-6219 cschlatter@cityofukiah.com UVSD/ City Relations Ad hoc committee to address specific issues with the Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current Operating Agreement, and cost sharing Crane/Brown Dan Buffalo, Director of Finance;  463‐6220 dbuffalo@cityofukiah.com Sean White, Water Resources Director 463‐5712 swhite@cityofukiah.com  Upper Russian River Water Agency/City Relations Crane/Brown Sean White, Director of Water Resources;  463‐5712 swhite@cityofukiah.com    Orr Street Bridge Corridor Rodin/Duenas Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Complete Streets Rodin/Crane Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Shannon Riley, Deputy City Manager 467-5793 sriley@cityofukiah.com Neil Davis, Community Services Director 467-5764 ndavis@cityofukiah.com Cannabis Ordinance Modifications Duenas/Brown Craig Schlatter, Community Development Director 463‐6219 cschlatter@cityofukiah.com Special Districts Brown/Crane Shannon Riley, Deputy City Manager 467‐5793 sriley@cityofukiah.com Public Financing Rodin/Orozco Dan Buffalo, Director of Finance;  463‐6220 dbuffalo@cityofukiah.com Corp Yard Crane/Brown Jason Benson, Senior Civil Engineer  463‐6284 jbenson@cityofukiah.com Police Chief Recruitment Brown/Rodin Shannon Riley, Deputy City Manager 467‐5793 sriley@cityofukiah.com Great Redwood Trail Rodin/Duenas Neil Davis, Community Services Director 467‐5764 ndavis@cityofukiah.com City Manager Review Rodin/Brown Sheri Mannion, Human Resources Director 463‐6244 smannion@cityofukiah.com City/District Review of 2019/22 Proposed Fire Code Crane/Orozco Doug Hutchison, Fire Chief 463‐6263 dhutchison@cityofukiah.com 2022 AD HOC COMMITTEES 3 11/3/2022 Page 153 of 153