HomeMy WebLinkAbout2023-01-11 PacketPage 1 of 5
City Council
Special Meeting
AGENDA
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
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January 11, 2023 - 6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4.a. City Council to Receive the Annual Diversity and Equity Report.
Recommended Action: Receive report.
Attachments:
1. Resolution 2022_01
2. Equity Action Plan
5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
6.a. Approval of the Minutes for the December 21, 2022, Regular Meeting.
Recommended Action: Approve the Minutes of the December 21, 2022, Regular Meeting.
Attachments:
1. 2022-12-21 Draft Minutes
7. RIGHT TO APPEAL DECISION
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8. CONSENT CALENDAR
8.a. Approve a Budget Amendment for Solid Waste Clean-Up and Abatement Activities in the
Amount of $34,000.
Recommended Action: Approve a budget amendment for solid waste clean-up and abatement
activities in the amount of $34,000.
Attachments: None
8.b. Adoption of Resolution Approving the City of Ukiah's Qualified Contractors List for 2023.
Recommended Action: Adopt the proposed resolution approving the Qualified Contractors List
for 2023.
Attachments:
1. City Code Section 1541-1543
2. Cost Accounting Manual - Partial
3. Annual Public Notice - November 2022
4. Proposed Resolution with Exhibit A
8.c. Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of
Emergency and Implementing Teleconferencing Requirements for City Council and Board and
Commission Meetings During a Proclaimed State of Emergency Due to the COVID-19
Pandemic.
Recommended Action: Adopt a Resolution of the City Council Reconsidering the Circumstances
of the State of Emergency and Implementing Teleconferencing Requirements for City Council and
Board and Commission Meetings during a Proclaimed State of Emergency Due to the COVID-19
Pandemic.
Attachments:
1. AB 361 Findings Reconsideration for All Legislative Bodies
8.d. Approval of Contract Amendment with GHD Inc. for Additional Design Support for the Great
Redwood Trail Phase 4 Project in the Amount of $61,958.00.
Recommended Action: Approve contract amendment with GHD Inc. for the additional design
support for the Great Redwood Trail Project Phase 4 in the amount of $61,958.00.
Attachments:
1. Original ASR
2. Amendment 1
3. Amendment 2
8.e. Consideration of Adoption of Resolution Reappointing Members to the Diversity and Equity
Standing Committee.
Recommended Action: Adopt Resolution reappointing Denise Gorny, Darren Jackson, Les
Marston, Xochilt Morales de Martinez, Zhao Qiu, Susan Stern, and Troyle Tognoli to an additional
two (2) year term on the City of Ukiah Diversity and Equity Committee.
Attachments:
1. CC Reso 2020-59 - Establishing Equity and Diversity Standing Committee
2. Proposed Resolution
8.f. Consideration of Award of Contract for the Gobbi Street Electric Service Overhead to
Underground Conversion, Specification 22-09, to James Day Construction, DBA Coastal
Mountain Electric, in the Amount of $113,271.10.
Recommended Action: Award contract for the Gobbi Street Electric Service Overhead to
Underground Conversion, Specification No. 22-09 to James Day Construction, in the amount of
$113,271.10.
Attachments:
1. Bid Spec-Dwgs-Addenda
2. Bid Results - Spec 22-09 - Gobbi Elec Svc OH to UG
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8.g. Report to Council for the Purchase of Services from SMB Environmental for Environmental
Construction Inspection and Monitoring Services for the Recycled Water Project – Phase 4 at
the Waste Water Treatment Plant, in the Amount of $56,000.
Recommended Action: Report of the purchase of services from SMB Environmental for
Environmental Construction Inspection and Monitoring Services for the Recycled Water Project –
Phase 4 at the Waste Water Treatment Plant, in the Amount of $56,000
Attachments:
1. SMB Environmental Contract
8.h. Approve Purchase Order Number 48215-00 in the Amount of $48,002.52 for the Replacement
of Knox Box Key Cores throughout the Ukiah Valley Fire District.
Recommended Action: Staff recommends City Council review and approve purchase order
number 48215-00 in the amount of $48,002.52 for the replacement of Knox Box key cores located
throughout the service territory of the Ukiah Valley Fire Authority.
Attachments:
1. Knox Po 48215
8.i. Approve Award of Contract to the KPA Group for Phase Two Design Services for the City's
Customer Service Center at 501 South State Street in the Amount of up to $117,625.
Recommended Action: Approve award of contract to the KPA Group for Phase Two Design
Services at 501 South State Street in the amount of up to $117,625.
Attachments:
1. Ukiah Barrier Removal - Phase 2 Design Services KPA Proposal
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (6:15 PM)
13. UNFINISHED BUSINESS
14. NEW BUSINESS
14.a. Receive Updates; Discussion and Appointments Regarding 2023 Council Assignments; and
Consideration of Disbandment and Modification to City Council Committees and Ad
Hocs/Standing Committees.
Recommended Action: 1) Receive report(s); 2) Discuss the Mayor's recommended assignments,
making any possible appointments or re-assignments; 3) Consider the possible continuation,
disbandment, and addition of City Council Ad Hoc and/or committees; and 4) Direct the City Clerk
to finalize and attach the 2023 Council Assignments and Ad Hoc/Standing Committees List to the
January 11, 2023, Minutes.
Attachments:
1. 2023 Draft City Council Special Assignments
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
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15.a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section
54956.9: (2 cases)
15.b. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(2) or (3))
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section
54956.9: (1 case))
15.c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County
Superior Court Case No. 22CV00048
15.d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
15.e. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
15.f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-190-11
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Dave Hull
Under Negotiation: Price & Terms of Payment
Recommended Action: None
Attachments: None
15.g. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 003-260-01, 003-500-14
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Eric Crane and Francine Selim
Under Negotiation: Price & Terms of Payment
15.h. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
15.i. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or
interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted
to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the
Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday,
8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on
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the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California,
not less than 24 hours prior to the meeting set forth on this agenda.
Kristine Lawler, City Clerk
Dated: 1/6/23
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Agenda Item No: 4.a.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2022-2291
AGENDA SUMMARY REPORT
SUBJECT: City Council to Receive the Annual Diversity and Equity Report.
DEPARTMENT: City Manager /
Admin PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER:
Traci Boyl, Senior Analyst to the City Manager's
Office and Maria Conchita Ceja, Administrative
Analyst to the City Manager's Office
ATTACHMENTS:
1. Resolution 2022_01
2. Equity Action Plan
3. 4a Presenatation Given at Meeting - 2022 Equity Action Plan_Annual Report
Summary: The Ukiah City Council will receive the annual Diversity and Equity Committee report, including updates
and progress on the City's Equity Action Plan.
Background: To support the City's forward progress as a service provider and employer, the City Council
established an 11-member Diversity and Equity Standing Committee on October 7, 2020 (Resolution 2020-
59). The Committee was tasked with developing a comprehensive Equity Action Plan, overseeing and
supporting the implementation of that plan, and providing an annual report to Council.
The Committee began meeting regularly, conducting extensive research, participating in discussions, and
conducting outreach to the represented groups to develop a thoughtful and comprehensive Equity Action Plan
to guide the City's programs, policies, and actions. On January 19, 2022, the Ukiah City Council adopted the
City's Equity Action Plan (Attachment #1) per Resolution 2022-01 (Attachment #2). The Equity Action Plan
contains six goals and 23 action steps to support the implementation of those goals.
Discussion: Since January 19, 2022, City Staff and the Diversity and Equity Committee have worked diligently to
implement the goals and actions of the Equity Action Plan. Goal six of the Equity Action Plan, "Ensure
accountability in the implementation of goals and assessment of progress toward outcomes," helps to ensure
accountability and transparency in the implementation and ongoing progress of the Plan. And to that end, City Staff,
with input from the Diversity and Equity Committee, have prepared an annual report for the Council to demonstrate
the progress toward the outcomes and goals identified in the Plan and to celebrate the numerous achievements of
the past year. Some of the significant accomplishments and progress of the past year, which will be highlighted in
the presentation to the Council, include the following:
• 100% of all Board, Committee, and Commission applications include equity-related questions.
• The City Council issued 12 proclamations celebrating the diversity of our community.
• Adopted MOUs for all bargaining units, which include a 5% pay compensation for qualified bi-lingual/bi-
literate Staff and 3% for intermediate level.
• The diversity of regular-full-time City Staff has increased by 5%.
• Adopted a new 2040 General Plan, which includes four goals and 12 policies to address environmental
justice.
• Constructed 75 new ADA ramps and approximately three miles of new bike lanes
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Page 2 of 2
The comprehensive report will be presented to the Council at the January 11 meeting.
Recommended Action: Receive report.
BUDGET AMENDMENT REQUIRED: n/a
CURRENT BUDGET AMOUNT: n/a
PROPOSED BUDGET AMOUNT: n/a
FINANCING SOURCE: n/a
PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a
COORDINATED WITH: Diversity and Equity Committee
DIVERSITY-EQUITY INITIATIVES (DEI):
Goal 6 – Ensure accountability in the implementation of goals and assessment of progress toward outcomes
CLIMATE INITIATIVES (CI): n/a
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ATTACHMENT 1
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ATTACHMENT 2
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Equity
Action Plan
2022 Annual Report
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City of Ukiah
Presentation title 2
Population (within city limits)
16,075
16
Departments
4.67
Square Miles
Annual Budget
~$142 million
Page 22 of 227
3
9.13%
Speak English less
than very well
18.2%
At or below the
poverty level
15.1%
65 years and older 10.4%
Living with a
disability under the
age of 65
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Why?
“ These different demographic groups
face unique barriers to accessing
employment and municipal services and
have different needs affecting their
receipt of municipal services than the
general population.”
4Page 24 of 227
5Page 25 of 227
Meet the Committee
City of Ukiah Diversity, Equity & Inclusion Committee
Juan Orozco –City Council Member
Josefina Duenas –City Council Member
Xochilt Morales de Martinez –Representing persons with physical/mental disabilities
Denise Gorny –Representing persons with lived experience of poverty
Darren Jackson –Representing persons from the LGBTQA+ community
Les Marston –Representing Native American tribes and communities in Mendocino
County
Susan Stern –Representing persons from the Hispanic/Latino community
Zhao Qiu –Representing persons of color
Sonu Upadhyay –Representing persons whose primary language is not English
Troyle Tognoli –Representing youth 21 years and younger
Corinne Jones –Representing Seniors 65 years or older
6Page 26 of 227
Equity Action Plan
2 Eliminate internal and external barriers to Diversity, Equity, and Inclusion within the systems
of the organization.
3 Recruit, retain, and advance a community of staff that reflects, values, and celebrates the diversity of the
community we serve.
Diversity, Equity & Inclusion 2022 7
4 Identify and actively engage underrepresented communities in which to retain, expand, develop, and
implement programs.
5 Instill diversity, equity, and inclusion as essential core elements of policy-making, accountability, and delivery
of City services.
1 Create and sustain an equitable, diverse, and inclusive workplace and workforce that reflects, values, and
celebrates the diverse community we serve.
6 Ensure accountability in the implementation of goals and assessment of progress toward outcomes.
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Highlights
140
Page Fully
Accessible Website
100%
Board, Committee &
Commission
Applications Include
Equity Questions
Diversity, Equity & Inclusion 2022 8
12
Proclamations
Celebrating the
Diversity of the
Community
3-5%
Pay Compensation
for all Eligible
Bi-lingual or Bi-
lingual/Bi-literate
Staff
5%
Diversity
Increase in Staff
(between 2021-2022)
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Highlights
Police Department
•English &Spanish
recruitment flyers
Fire Department
•All gender
living/sleeping quarters
Human Resources
•Implementation of online
recruitment/application
portal
9
Electric Utility Community Services
•Continue to promote programs in
Spanish
•Second Día de Los Muertos
Celebration
•Participation in the Justice, Equity,
Diversity, & Inclusion Counsel for the
California Parks and Recreation Society
•Electric Bike Rebates
•95 households –CDBG Utility
Assistance Program in
partnership with Community
Development
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Highlights
Housing
•31 affordable senior apartments
•$500K CDBG housing rehab
grant
City Council
•Incorporated DEI
initiatives into Council’s
Strategic Plan
IT
•Chamber upgrade for
electronic meetings –
finalized in 2022
10
Public Works Community Development
•75 ADA ramps
•roughly 3 miles of new bike
lanes
•Four Goals and 12
Policies to address
environmental justice –
2040 General Plan
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Next Steps: 2023
2023 Trainings
Diversity & Equity
Training for all staff-
February 2023
Mentorship
Program
Cross-departmental
mentorship program –
anticipated implementation
early 2023
Budget & Staff
Reports
Equity Action Plan Goals
integrated into Council
Action Reports and FY
2023/24 Budget
Employee Survey
Equity Questions added
to the All-Employee survey
11Page 31 of 227
We are…
Continually working to promote diversity,
equity, transparency, and justice through the
adoption and implementation of City
practices, policies, and procedures.
12Page 32 of 227
Questions
Traci Boyl, Senior Analyst, Committee Liaison, tboyl@cityofukiah.com
Maria Conchita Ceja,Administrative Analyst,mceja@cityof ukiah.com
13Page 33 of 227
The way to get
started is to quit
talking and begin
doing.
Walt Disney
Diversity, Equity & Inclusion 14Page 34 of 227
AGENDA ITEM 6a
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CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://zoom.us/j/97199426600
Ukiah, CA 95482
December 21, 2022
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on December 21, 2022, having been legally noticed on
December 16, 2022. The meeting was held in person and virtually at the following link:
https://zoom.us/j/97199426600. Mayor Rodin called the meeting to order at 6:00 p.m. Roll was taken
with the following Councilmembers Present: Susan Sher, Douglas, F. Crane, Josefina Dueňas,
and Mari Rodin. Absent by Prearrangement: Juan V. Orozco. Staff Present: Sage Sangiacomo,
City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR RODIN PRESIDING.
2.PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Rodin.
3.AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4.PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a.Presentation Honoring Retiree Ken Ronk for His Years of Service to the City of Ukiah.
Presenter: Mayor Rodin and Greg Owen, Airport Manager.
Certificate was presented and received Ken Ronk.
5.PETITIONS AND COMMUNICATIONS
City Clerk, Kristine Lawler, stated that all communications had been distributed.
6.APPROVAL OF MINUTES
a.Approval of the Minutes for the December 7, 2022, Regular Meeting.
Motion/Second: Sher/Rodin to approve Minutes of December 7, 2022, a regular meeting, as
submitted. Motion carried by the following roll call votes: AYES: Sher, Crane, Dueňas, and Rodin.
NOES: None. ABSENT: Orozco. ABSTAIN: None.
7. RIGHT TO APPEAL DECISION
8. CONSENT CALENDAR
a.Report of Disbursements for the Month of November 2022 - Finance.
b.Approval of a Budget Amendment in the Amount of $19,079 for Mead & Hunt Construction
Administration Services Agreement - Airport.
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City Council Minutes for December 21, 2022, Continued:
Page 2 of 4
c. Adoption of Resolution (2022-81) Approving Amendment to Standard Agreement (COU No.
2223-155) 20-CDBG-CV2-3-00081 to Transfer Funds from Public Facility Improvement Project
for Surge Capacity to Standard Agreement 20-CDBG-CV2-3-00097 Ukiah Valley Fire Authority
Ambulance Purchase; and Approve Corresponding Budget Amendments if Standard Agreement
Amendments are Approved by the California Department of Housing and Community
Development (HCD) – Community Development.
d. Consideration of Approval of Scope of Work for Advance Planning Environmental Subconsultant
Rincon to Prepare an Updated Demolition Ordinance; Approval of Contract Amendment (COU
No. 1819-190-A4) with Mintier Harnish; and Approval of Corresponding Budget Amendment –
Community Development.
e. Approval of Notice of Completion for Wipf Construction for the Trench Work at the Ukiah Valley
Conference Center, Specification 22-08, and Direct the City Clerk to File the Notice of
Completion with the County Recorder - Finance.
f. Approval of a Budget Amendment in the Amount of $77,000 to Cover Ice Rink Personnel Costs
which were Inadvertently Omitted During the Budget Process – Community Services.
g. Approval of Budget Amendment in the Amount of $437,676.65 for Specification 19-01 Dora
Utility Improvement Project – Public Works.
Motion/Second: Sher/Rodin to approve Consent Calendar Items 7a-7g, as submitted. Motion
carried by the following roll call votes: AYES: Sher, Crane, Dueňas, and Rodin. NOES: None.
ABSENT: Orozco. ABSTAIN: None.
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comment was received.
10. COUNCIL REPORTS
Presenter: Mayor Rodin
11. CITY MANAGER/CITY CLERK REPORTS
Presenters:
Construction Update – Tim Eriksen, Public Works Director / City Engineer.
FEMA floodplain maps – Tim Eriksen, Public Works Director / City Engineer.
Measure B Update – Shannon Riley, Deputy City Manager.
12. PUBLIC HEARINGS (6:15 PM)
13. UNFINISHED BUSINESS
a. Consider Adoption of Resolution Adopting a 2023 Advocacy Platform to Serve as
Guidelines for Local, State, and Federal Legislative Matters.
Presenter: Shannon Riley, Deputy City Manager.
Motion/Second: Sher/Rodin to adopt resolution (2022-82) adopting a 2023 Advocacy Platform to
serve as guidelines for local, state, and federal legislative, administrative, regulatory and court
matters as amended. Motion carried by the following roll call votes: AYES: Sher, Crane, Dueňas,
and Rodin. NOES: None. ABSENT: Orozco. ABSTAIN: None.
14. NEW BUSINESS
a. Adoption of Resolution Extending the Terms of Three Members of the Planning
Commission Until Seats are Filled Through the Appointment Process.
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City Council Minutes for December 21, 2022, Continued:
Page 3 of 4
Presenter: Kristine Lawler, City Clerk.
Motion/Second: Sher/Duenas to adopt the resolution (2022-83) extending the terms of three
members of the Planning Commission until seats are filled through the appointment process. Motion
carried by the following roll call votes: AYES: Sher, Crane, Dueňas, and Rodin. NOES: None.
ABSENT: Orozco. ABSTAIN: None.
b. Review and Consider the Fiscal Year 2023-24 Budget Development Schedule.
Presenter: Sage Sangiacomo, City Manager.
Report was received.
c. Discussion and Possible Action Regarding the Cancellation of the January 18, 2023,
Regular City Council Meeting, and the Scheduling of a Special City Council Meeting on
January 11, 2022 or Alternate Date if Desired.
Presenter: Sage Sangiacomo, City Manager.
Motion/Second: Sher/Rodin to approve the cancellation of the January 18, 2023, Regular City
Council Meeting, and the scheduling of a Special City Council Meeting to be held on January 11,
2023. Motion carried by the following roll call votes: AYES: Sher, Crane, Dueňas, and Rodin. NOES:
None. ABSENT: Orozco. ABSTAIN: None.
d. Receive Updates on City Council Committee and Ad Hoc Assignments, and Initiate
Review of the 2023 Council Assignments List.
Presenter: Sage Sangiacomo, City Manager.
Report received.
15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section
54956.9: (2 cases)
b. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(2) or (3))
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section
54956.9: (1 case)
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County
Superior Court Case No. 22CV00048
d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-
70200
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City Council Minutes for December 21, 2022, Continued:
Page 4 of 4
e. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-190-11
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Dave Hull
Under Negotiation: Price & Terms of Payment
g. Conference with Real Property Negotiators
(Cal. Gov’t Code Section 54956.8)
Property: APN Nos: 003-260-01, 003-500-14
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Eric Crane and Francine Selim
Under Negotiation: Price & Terms of Payment
h. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
i. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager
No Closed Session was held.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 6:53 p.m.
________________________________
Kristine Lawler, City Clerk
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Agenda Item No: 8.a.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2022-2292
AGENDA SUMMARY REPORT
SUBJECT: Approve a Budget Amendment for Solid Waste Clean-Up and Abatement Activities in the Amount
of $34,000.
DEPARTMENT: Finance PREPARED BY: Devon King, Assistant Accountant
PRESENTER: Dan Buffalo; Fiance Director
ATTACHMENTS:
None
Summary: Council will consider approving a budget amendment in the amount of $34,000 for the purpose of
appropriating funds for solid waste clean-up and abatement activities.
Background: Staff is requesting increasing the appropriation for this fund. The current appropriation is
$5,000, which at the time of budget development was all that was envisioned as needed for the year, but the
City's contracted solid waste hauler, Ukiah Waste Solutions, has been engaged in more cleanup efforts than
anticipated.
Discussion: Current revenues for the year in this fund are estimated at $39,000. Only $5,000 was
recommended by Staff for appropriation at budget adoption in June. Staff requests increasing the
appropriation to the full amount of anticipated revenues to provide greater flexibility in deploying the funds
when needed. These revenues are special in nature and can be used only for abatement and remediation
activities related to solid waste collection.
Recommended Action: Approve a budget amendment for solid waste clean-up and abatement activities in
the amount of $34,000.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 69624621.52170 $0
PROPOSED BUDGET AMOUNT: 69624621.52170 $34,000
FINANCING SOURCE: Current revenues
PREVIOUS CONTRACT/PURCHASE ORDER NO.: NA
COORDINATED WITH: Dan Buffalo; Finance Director
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI): 3a – Continue to lead the way in solid waste diversion, including the diversion
of compostable food.
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Agenda Item No: 8.b.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2023-4
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Approving the City of Ukiah's Qualified Contractors List for 2023.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. City Code Section 1541-1543
2. Cost Accounting Manual - Partial
3. Annual Public Notice - November 2022
4. Proposed Resolution with Exhibit A
Summary: Each year, the City of Ukiah's Qualified Contractors List is updated to reflect current applications of
contractors with approved State Licenses for various categories from the California State Department of
Consumer Affairs Contractors State License Board. Council will review the updated list and staff
recommendation to approve the list, which is used for sending out bid proposals for City projects throughout
the year.
Background:
As required by the informal bidding procedure of the City of Ukiah, City Code §1541-1543 (Attachment 1) and
Public Contracts Code §22036 (Attachment 2 - partial), the City Clerk's office prepared and mailed a written
notice on November 2, 2022, to construction trade organizations and journals (Attachment 3) inviting all
licensed contractors to submit information regarding their firm to the City for inclusion on the City's list of
qualified contractors for the 2023 calendar year. This information and application were also posted on the
City's website (https://cityofukiah.com/city-clerk/#contractors). A contractor may be included throughout the
year by either submitting a written notice to the City Clerk or by bidding on a City of Ukiah project. All
contracting firms are verified through the California State Licensing Board for license validity. Additionally,
when bids are submitted to the City, the public works registration number and insurance is also verified before
moving forward with a company.
All contractors who submitted their company information and construction classification designation, received
by the Clerk's office as of January 4, 2023, have been included on the current updated list. The list is attached
to the proposed resolution (Attachment 4) as "Exhibit A". The proposed resolution ensures that staff has a
competitive list of qualified contractors when soliciting bids for the City of Ukiah.
Discussion: Staff is recommending adoption of the proposed resolution approving the Qualified Contractors
List for 2023. This list will be posted on the City's website and will be modified throughout the year as
additional applications are received.
Recommended Action: Adopt the proposed resolution approving the Qualified Contractors List for 2023.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
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Page 2 of 2
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Financial Services Manager
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive
workplace and workforce that reflects, values, and celebrates the diverse community we serve.
CLIMATE INITIATIVES (CI): N/A
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ATTACHMENT 1
Page 42 of 227
California Uniform Construction Cost
Accounting Commission
Cost Accounting Policies and
Procedures Manual
2021 Edition
ATTACHMENT 2
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CHAPTER 1 INFORMATION FOR ADOPTION AND IMPLEMENTATION OF THE CALIFORNIA UNIFORM PUBLIC
CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 5
CHAPTER 1 Information for Adoption and Implementation of the California
Uniform Public Construction Cost Accounting Act
Instructions for Adoption and Implementation of the Uniform Construction Cost Accounting
Procedures
1.01 Instructions for Adoption and Implementation of the Uniform Public Construction Cost
Accounting Act (ACT) by Local Agencies
1)The Governing Board must elect by resolution to become subject to the uniform construction cost
accounting procedures promulgated by the State Controller pursuant to the Public Contract Code
section 22019. The resolution shall specify that the local agency will meet the requirements prescribed
in the California Uniform Construction Cost Accounting Commission’s Cost Accounting Policies and
Procedures Manual and state the effective date the agency will implement the accounting and bidding
procedures.
2)The local agency must notify the State Controller in writing of the election to become subject to the
uniform construction cost accounting procedures along with a copy of the resolution sent to one of the
following locations:
Electronic Copy (PDF) Physical Copy
Sent via email to: LocalGovPolicy@sco.ca.gov Sent via mail to:
Office of the State Controller
Local Government Programs and Services Division
Local Government Policy Section
P.O. Box 942850
Sacramento CA 94250
3)When a local agency elects to become subject to the uniform construction cost accounting procedures,
the entire entity is considered subject to the Act and no departments will be exempt. However, Special
Districts which are governed by a board of supervisors or city council are subject only if a separate
election is made.
4)An informal bidding ordinance, or a board adopted policy equivalent to such as required by the
participating agency, shall be enacted pursuant to Public Contract Code section 22034.
5)Once opting into the Act, participating agencies must always adhere to the terms of the Act until such
time the agency formally opts out by resolution of its governing board. Having opted in, selective
adherence to the terms of the Act is a violation.
6)The governing board may discontinue the agency’s participation under the uniform public construction
cost accounting procedures by adopting a resolution stating this fact. A copy of the resolution shall be
filed with the State Controller.
7)The State Controller shall notify the California Uniform Construction Cost Accounting Commission
(Commission) of all local agencies electing to become subject to the uniform public construction cost
accounting procedures. In addition, the Commission shall also be notified of local agencies electing to
discontinue participation under these procedures.
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CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 6
1.02 Sample Election Resolution – Model
This sample Election Resolution may be used by any public agency’s governing body.
RESOLUTION OF THE __________________________, STATE OF CALIFORNIA IN THE MATTER OF
UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING PROCEDURES
Resolution No. _____________
WHEREAS, prior to the passage of Assembly Bill No. 1666, Chapter 1054, Statutes of 1983, which added Chapter 2, commencing with
Section 22000, to Part 3 of Division 2 of the Public Contract Code, existing law did not provide a uniform cost accounting standard for
construction work performed or contracted by local public agencies; and
WHEREAS, Public Contract Code section 22000 et seq., the Uniform Public Construction Cost Accounting Act, establishes such a
uniform cost accounting standard;
WHEREAS, the Commission established under the Act has developed uniform public construction cost accounting procedures for
implementation by local public agencies in the performance of or in the contracting for construction of public projects; and
NOW, THEREFORE, BE IT RESOLVED that the ________________ of _________________, California, hereby elects under Public
Contract Code section 22030 to become subject to the uniform public construction cost accounting procedures set forth in the Act and
to the Commission's policies and procedures manual and cost accounting review procedures, as they may each from time to time be
amended, and directs that the __________________- notify the State Controller forthwith of this election.
This Resolution shall take effect upon its adoption.
PASSED AND ADOPTED this ____ day of ___________________, _____ by the following vote;
AYES:
NOES: Insert Seal if Applicable
ABSENT:
________________________, _______________
Signature Title
City of __________________ County of _____________________
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CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 8
Procedure for Establishment and Maintenance of List of Registered Contractors
1.04 Procedure for Establishment and Maintenance of List of Registered Contractors Per Section
22034 of the Public Contract Code
Section 22034 of the Public Contract Code specifies the requirements for mailing, faxing, or emailing notices to
contractors for work to be bid under the Act. As specified therein, an agency shall provide notices by electing
a), b) or both methods listed as follows:
a)In lieu of a contractors list, mailing, faxing, or emailing notices to all construction trade journals specified
in section 22036
b)Mailing, faxing, or emailing notices to all contractors on the list established by the agency for the work
being paid
c)Both (a) and (b) pursuant to section 22034(a)(1)
In the event an agency elects to provide notice by mailing, faxing, or emailing notices to all contractors on the
list established by the agency for the work being bid, the agency shall utilize the following procedure to establish
and maintain the list of registered contractors outlined in section 22034 (a)(1):
a)Notice to contractors shall be provided in accordance with either paragraph (1) or (2), or both.
1)The public agency shall maintain a list of qualified contractors, identified according to categories of
work. Minimum criteria for development and maintenance of the contractors list shall be
determined by the commission. All contractors on the list for the category of work being bid shall be
mailed, faxed, or emailed a notice inviting informal bids unless the product or service is proprietary.
All mailing of notices to contractors pursuant to this subdivision shall be completed not less than 10
calendar days before bids are due.
2)The public agency may elect to mail, fax, or email a notice inviting informal bids to all construction
trade journals specified in section 22036.
b)The notice inviting informal bids shall describe the project in general terms and how to obtain more
detailed information about the project, and state the time and place for the submission of bids.
c)The governing body of the public agency may delegate the authority to award informal contracts to the
public works director, general manager, purchasing agent, or other appropriate person.
d)If all bids received are in excess of two hundred thousand dollars ($200,000), the governing body of the
public agency may, by adoption of a resolution by a four-fifths vote, award the contract, at two hundred
twelve thousand, five hundred dollars ($212,500) or less, to the lowest responsible bidder, if it
determines the cost estimate of the public agency was reasonable.
(Amended by Stats. 2015, Ch. 269, Sec. 29. Effective January 1, 2016.)
1.04.01 Minimum Criteria for Development and Maintenance of the Contractors List Determined by the
Commission, pursuant to Public Contract Code section 22034(a)(1)
1.At least once per calendar year, each public agency that has elected to become subject to the Uniform Public
Construction Cost Accounting Act and intends to utilize the notice provisions outlined in section 22034(a) shall
establish a new list or update its existing list of qualified contractors by mailing, faxing, or emailing written notice
to all construction trade journals designated for that Agency under Section 22036. The notice shall invite all
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licensed contractors to submit the name of their firm to the Agency for inclusion on the Agency's list of qualified
bidders.
2.The notice shall require that the contractor provide:
•The name and address to which a Notice to Contractors or Proposal should be mailed, faxed, or emailed;
•A phone number at which the contractor may be reached;
•The type of work in which the contractor is interested and currently licensed to do (earthwork, pipelines,
electrical, painting, general building, etc.);
•The class of contractor's license(s) held; and
•The contractor license number(s).
3.Agencies may include any contractor names they so desire on the lists, but lists must include, at minimum, all
contractors who have properly provided the Agencies with the information required under #2 above in response
to the written notice.
The Commission recommends that Agencies automatically include in their contractors’ lists the names of all
contractors who submitted one or more valid bids to the Agencies.
4.A contractor may have his or her firm added to an Agency's contractors list at any time by providing the
required information.
1.05 County-by-County List of Construction Trade Journals
The Commission shall determine, on a county-by-county basis, the appropriate construction trade journals
which shall receive mailed, faxed, or emailed notice of all informal and formal construction contracts being bid
for work within the specified county per section 22036 of the Public Contract Code.
Per Public Contract Code section 22037, notices inviting formal bids must be published at least 14 calendar days
before the date of opening the bids in a newspaper of general circulation, printed and published in the
jurisdiction of the public agency. In addition, the Commission has determined that all public agencies that adopt
and contract under the Act shall be required to mail, email, or fax a notice to the following specified
construction trade publications of all formal construction contracts being bid and all invitations to join an
agency’s qualified bidders list (i.e. the informal bidding list) within the specified county (as provided in sections
22034 and 22037 of the Public Contract Code). The numbers following the name of each county refer to the
corresponding numbered trade journals listed starting on page 12.
Users will note that the notification of the trade journals listed in Column B for their county is required.
Additionally, the user will have to notify at least two of the trade journals listed in Column C, unless there is only
one listed, in which case notification of that trade journal is sufficient. The Commission urges each public agency
to select additional publications from its geographical area and include them on its list of publications to be
notified. Sample information to be included in the mailed notice to trade journals is listed on page 11.
Note: Users are not required to mail a notice to a trade journal if the trade journal listed under their county is
now charging for its services, or is out of business. Instead, the Commission requests that users find some other
method of notifying potential contractors of published jobs and how to be added to their informal bidding lists
(e.g. internet – county’s web page).
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COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 10
COUNTY NAME
(A)
TRADE JOURNALS REQUIRED
TO BE NOTIFIED
(B)
NOTIFY TWO OF THE TRADE
JOURNALS LISTED BELOW
(C)
ALAMEDA 2, 3 8, 10, 12, 13, 14, 15, 16
ALPINE 2, 3 10
AMADOR 2, 3 10, 17
BUTTE 2, 3 5, 6, 10, 11
CALAVERAS 2, 3 10, 16, 17
COLUSA 2, 3 5, 6, 10
CONTRA COSTA 2, 3 8, 10, 13, 14, 16
DEL NORTE 2, 3 4, 5, 10
EL DORADO 2, 3 9, 10, 11
FRESNO 2, 3 10, 16, 19, 20, 21
GLENN 2, 3 5, 6, 10, 11
HUMBOLDT 2, 3 4, 5, 10
IMPERIAL 2, 3 25
INYO 2, 3 21
KERN 2, 3 19, 20, 21, 22, 25
KINGS 2, 3 19, 20, 21
LAKE 2, 3 4, 5, 7, 8, 10
LASSEN 2, 3 5, 10, 11
LOS ANGELES 2, 3 21, 25
MADERA 2, 3 10, 16, 19
MARIN 2, 3 7, 8
MARIPOSA 2, 3 10, 19
MENDOCINO 2, 3 4, 7, 8, 10
MERCED 2, 3 10, 16, 17, 19
MODOC 2, 3 5, 10
MONO 2, 3 10
MONTEREY 2, 3 10, 15, 18, 22
NAPA 2, 3 7, 8, 10
NEVADA 2, 3 9, 10, 11
ORANGE 2, 3 25, 29
PLACER 2, 3 9, 10, 11
PLUMAS 2, 3 5, 6, 10, 11
RIVERSIDE 2, 3 25, 29
SACRAMENTO 2, 3 5, 8, 9, 10, 11, 16
SAN BENITO 2, 3 10, 18
SAN BERNARDINO 2, 3 21, 25, 29
SAN DIEGO 2, 3 25, 29
SAN FRANCISCO 2, 3 8, 10, 12, 13, 14, 15
SAN JOAQUIN 2, 3 8, 10, 16, 17, 19
SAN LUIS OBISPO 2, 3 18, 21, 22, 25, 30
SAN MATEO 2, 3 8, 12, 13, 14, 15
SANTA BARBARA 2, 3 21, 22, 23, 25, 30
SANTA CLARA 2, 3 8, 10, 12, 13, 14, 15
SANTA CRUZ 2, 3 15, 18
SHASTA 2, 3 4, 5, 6
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COUNTY NAME
(A)
TRADE JOURNALS REQUIRED
TO BE NOTIFIED
(B)
NOTIFY TWO OF THE TRADE
JOURNALS LISTED BELOW
(C)
SIERRA 2, 3 10, 11
SISKIYOU 2, 3 5, 10
SOLANO 2, 3 8, 9, 10, 16
SONOMA 2, 3 7, 8, 10
STANISLAUS 2, 3 10, 16, 17, 19
SUTTER 2, 3 6, 9, 10, 11
TEHAMA 2, 3 5, 10, 11
TRINITY 2, 3 4, 5, 10
TULARE 2, 3 19, 20, 21
TUOLUMNE 2, 3 10, 17, 19
VENTURA 2, 3 21, 25, 30
YOLO 2, 3 8, 9, 10
YUBA 2, 3 6, 9, 10, 11
1.06 Sample Information for Mailed Notice
Following provides the type of information that could be included in the mailed notice to the construction trade
journals. This list should be used only as a guide.
• Project title and contract number, if any
• Cost range
• Site location
• Who is taking bids/date and time due
• Owner's address and phone number
• Architect's address and phone number
• Brief description of work to be done
• Where plans may be obtained/deposit required/whether or not refundable
• Percentage of bid bond/percentage of performance bond/percentage of payment bond
1.07 List of Construction Trade Journals
The following organizations have indicated to the Commission that they:
a) Publish a newsletter or trade journal, on a weekly or more frequent basis, that contains a section listing
projects being bid; or provide a telephone notice service to their members.
b) Do not charge for publishing or otherwise disseminating a Notice to Contractors.
These organizations have indicated to the Commission that they serve subscribers or members in the counties
listed to the right of each organization.
Organizations that meet criteria (a) and (b) above may be added to the list, or changes or corrections can be
made to the list by contacting one of the following:
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Email Physical Copy
Sent via email to: LocalGovPolicy@sco.ca.gov
Sent via mail to:
Office of the State Controller
Local Government Programs and Services Division
Local Government Policy Section
P.O. Box 942850
Sacramento CA 94250
NUMBER ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
1 CMD (Construction Market Data)
Document Processing Center
30 Technology Parkway South, Suite 100
Norcross, GA 30092-2912
Phone: 800-424-3996
Email: customercare@cmdgroup.com
Website www.cmdgroup.com
California
2 Construction Bidboard (Ebidboard)
11622 El Camino Real, #100
San Diego, CA 92130
Phone: 800-479-5314
Email: support@ebidboard.com
Website: www.ebidboard.com
California
3 Dodge Data & Analytics
830 Third Avenue, 6th Floor
New York, NY 10022
Phone: 877-784-9556
Email: support@construction.com
Website: www.construction.com
California
4 Humboldt Builders’ Exchange, Inc.
1213 5th Street
Eureka, California 95501
Phone: 707-442-3708
Website: www.humbx.com
Del Norte, Humboldt, Lake, Mendocino,
Shasta, and Trinity
5 Shasta Builders’ Exchange
1355 Hartnell Ave
Redding, CA 96002
Phone: 530-221-5556
Email: planroom@shastabe.com
Website: www.shastabe.com
Butte, Colusa, Del Norte, Glenn, Humboldt,
Lake, Lassen, Modoc, Plumas, Sacramento,
Shasta, Siskiyou, Tehama, and Trinity
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NUMBER ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
6 Valley Contractors Exchange, Inc.
951 East Eighth Street
Chico, CA 95928
Phone: 530-343-1981
Email: info@vceonline.com
Website: www.vceonline.com
Butte, Colusa, Glenn, Plumas, Shasta,
Sutter, and Yuba
7 North Coast Builders Exchange
1030 Apollo Way
Santa Rosa, CA 95407
Phone: 707-542-9502
Fax: 707-542-2027
Website: www.ncbeonline.com
Lake, Marin, Mendocino, Napa, and
Sonoma
8 Marin Builders Association
660 Las Gallinas Avenue
San Rafael, CA 94903
Phone: 415-462-1220
Fax: 415-462-1225
Email: mba@marinbuilders.com
Website: www.marinbuilders.com
Alameda, Contra Costa, Lake, Marin,
Mendocino, Napa, Sacramento, San
Francisco, San Joaquín, San Mateo, Santa
Clara, Solano, Sonoma, and Yolo
9 Sacramento Regional Builders’ Exchange
5370 Elvas Avenue
Sacramento, CA 95819
Phone: 916-442-8991
Fax: 916-446-3117
Email: planroom@srbx.org
Website: www.srbx.org
El Dorado, Nevada, Placer, Sacramento,
Solano, Sutter, Yolo, and Yuba
10 Placer County Contractors Association & Builders
Exchange
10656 Industrial Avenue, Suite 160
Roseville, CA 95678
Phone: 916-771-7229
Fax: 916-771-0556
Email: planroom@srbx.org
Website: www.pccamembers.com
Alameda, Alpine, Amador, Butte,
Calaveras, Colusa, Contra Costa, Del Norte,
El Dorado, Fresno, Glenn, Humboldt, Lake,
Lassen, Madera, Mariposa, Mendocino,
Merced, Modoc, Mono, Monterey, Napa,
Nevada, Placer, Plumas, Sacramento, San
Benito, San Francisco, San Joaquín, Santa
Clara, Shasta, Sierra, Siskiyou, Solano,
Sonoma, Stanislaus, Sutter, Tehama,
Trinity, Tuolumne, Yolo, and Yuba
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NUMBER ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
11 Nevada County Contractors’ Association
149 Crown Point Court
Grass Valley, CA 95945
Phone: 530-274-1919
Email: info@nccabuildingpros.com
Website: www.nccabuildingpros.com
Butte, El Dorado, Glenn, Lassen, Nevada,
Placer, Plumas, Sacramento, Sierra, Sutter,
Tehama, and Yuba
12 The San Francisco Builders Exchange
850 South Van Ness Avenue
San Francisco, CA 94110-1911
Phone: 415-282-8220
Email: deanna@bxofsf.com
Website: www.bxofsf.com
Alameda, San Francisco, San Mateo, and
Santa Clara
13 Bay Area Builders Exchange
3055 Alvarado Street
San Leandro, CA 94577
Phone: 510-483-8880
Email: info@bayareabx.com
Website: www.bayareabx.com
Alameda, Contra Costa, San Francisco, San
Mateo, and Santa Clara
14 Peninsula Builders Exchange
282 Harbor Blvd, Bldg D
Belmont, CA 94002
Phone: 650-591-4486
Website: www.safetystar.org/safetystar
Alameda, Contra Costa, San Francisco, San
Mateo, and Santa Clara
15
Builders’ Exchange of Santa Clara County
400 Reed Street
Santa Clara, CA 95050
Phone: 408-727-4000
Fax: 408-727-2779
Email: info@bxscco.com
Website: www.bxscco.com
Alameda, Monterey, San Francisco, San
Mateo, Santa Clara, and Santa Cruz
16 Builders’ Exchange of San Joaquin
4561 Quail Lake Drive, Suite B2
Stockton, CA 95207
Phone: 209-478-1000
Email: crobinson@besonline.com
Website: http://www.bxsj.org
Alameda, Calaveras, Contra Costa, Fresno,
Madera, Merced, Sacramento, San
Joaquin, Solano, and Stanislaus
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NUMBER ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
17 Valley Builders Exchange, Inc.
1118 Kansas Avenue
Modesto, CA 95351
Phone: 209-522-9031
Email: planroom@valleybx.com
Website: www.valleybx.com
Amador, Calaveras, Merced, San Joaquin,
Stanislaus, and Tuolumne
18 Central Coast Builders Association
242 East Romie Lane
Salinas, CA 93907
Phone: 831-758-1624
Email: staff@ccbabuilds.com
Website: www.ccbabuilds.com
Monterey, San Benito, San Luis Obispo,
and Santa Cruz
19 Central California Builders Exchange
1244 N. Mariposa Street
Fresno, CA 93703
Phone: 559-237-1831
Email: info@cencalbx.com
Website: http://cencalbx.com/
Calaveras, Fresno, Kern, Kings, Madera,
Mariposa, Merced, San Joaquin,
Stanislaus, Tulare, and Tuolumne
20 Tulare & Kings Counties Builders Exchange
827 W Center Ave
Visalia, CA 93291
Phone: 559-732-4568
Email: info@tkcbe.com
Website: www.tkcbe.com
Fresno, Kern, Kings, and Tulare
21 Kern County Builders’ Exchange, Inc.
4310 Ardmore Avenue, Ste. 100
Bakersfield, CA 93309
Phone: 661-324-4921
Email: kcbex@kcbex.com
Website: www.kcbex.com
Fresno, Inyo, Kings, Kern, Los Angeles, San
Bernardino, San Luis Obispo, Santa
Barbara, Tulare Ventura
22 San Luis Obispo County Builders Exchange
153 Cross Street, #130
San Luis Obispo, CA 93401
Phone: 805-543-7330
Email: info@slocbe.com
Website: www.slocbe.com
Kern, Monterey, San Luis Obispo, and
Santa Barbara
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NUMBER ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
23 Ventura County Contractors Association
1830 Lockwood Street, No. 110
Oxnard, CA 93036
Phone: 805-981-8088
Email: vcca@vccainc.com
Website: www.vccainc.com
Santa Barbara and Ventura
24 Construction Data Company
2001 9th Avenue, 2nd Floor
Vero Beach, FL 32960
Phone: 800-652-0008
Email: service@cdcnews.com
Website: www.cdcnews.com
California
25 BidAmerica
41085 Elm Street
Murrieta, CA 92562
Phone: 951-677-4819
Email: planroom@bidamerica.com
Website: www.BidAmerica.com
California
26 Construction Bid Source Interactive
6265 HWY 9
Felton, CA 95018
Phone: 888-786-9450
Website: www.constructionbidsource.com
California
27 Demandstar – Onvia Supplier Services
509 Olive Way, Suite 400
Seattle, WA 98101
Phone: 800-575-1736
Website: www.demandstar.com or
Website: www.onvia.com
California
28 Challenge News
1276 Lincoln Avenue, Suite 203
San Jose, CA 95125
Phone: 408-998-0241
Email: info@challengenews.net
Website: www.challengenews.net
California
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NUMBER ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
29 Associated General Contractors of America
San Diego Chapter, Inc.
6212 Ferris Square
San Diego, CA 92121
Phone: 858-558-7444
Email: planroom@agcsd.org
Website: www.agcsd.org
Orange, Riverside, San Bernardino, and
San Diego
30
Tri-Co Reprographics
720 E. Haley Street
Santa Barbara, CA 93101
Phone: 805-966-1701
Email: sbplots@tricoblue.com
Website: www.tricoblue.com
Santa Barbara, Ventura, and San Luis
Obispo
1.08 List of Closed Construction Trade Journals
The following construction trade journals have closed or are no longer functioning as of the publication date of
this manual. Organizations that wish to advertise their projects should not contact any of the below trade
journals. The below section is meant for reference only.
ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
Solano-Napa Builders Exchange
135 Camino Dorado
Napa, CA 94558
Phone: 707-255-2515
Fax: 707-255-2749
Email: membership@snbe.com
Website: http://snbe.org
Napa and Solano
CLOSED
El Dorado Builders’ Exchange
3430 Robin Lane, Suite 7
Shingle Springs, CA 95682
Phone: 530-672-2955
Amador, El Dorado, Nevada, Placer,
Sacramento, and Yolo
CLOSED
Bay Area Builders Exchange
2440 Stanwell Drive, Suite B
Concord, CA 94520
Phone: 925-685-8630
Website: www.bayareabx.com
Alameda, Contra Costa, El Dorado, Lake,
Mendocino, Napa, Placer, Sacramento,
San Francisco, Santa Clara, Solano, and
Sonoma
LOCATION CLOSED
Page 55 of 227
CHAPTER 1 INFORMATION FOR ADOPTION AND IMPLEMENTATION OF THE CALIFORNIA UNIFORM PUBLIC
CONSTRUCTION COST ACCOUNTING ACT
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL Page | 18
ORGANIZATION AREAS OF MEMBERS OR SUBSCRIBERS BY
COUNTY
Builders Exchange of Merced & Mariposa
646 CA-HWY 59
Merced, CA 95341
Phone: 209-722-3612
Website: www.bxmm.org
Fresno, Kern, Kings, Madera, Mariposa,
Merced, San Joaquin, and Stanislaus
CLOSED
Southern California Builders Association
732 N. Diamond Bar Blvd. #224
Diamond Bar, CA 91765
Phone: 909-396-1451
Email: scba@socalbuilders.org
Website: www.socalbuilders.org
Imperial, Los Angeles, Orange, Riverside,
San Bernardino, and San Diego
CLOSED
Builders Notebook
P.O. Box 4883
Santa Barbara, CA 93140
Phone: 877-776-5436
Email: planroom@buildersnotebook.com
Website: www.buildersnotebook.com
Los Angeles, San Luis Obispo, Santa
Barbara, and Ventura
Non-Functioning Website
Page 56 of 227
PUBLIC NOTICE
DATE: November 2, 2022
FOR RELEASE: Immediately
SUBJECT: Application for Qualified Contractors List
CONTACT: Kristine Lawler, City Clerk
(707) 463-6217
All Licensed Contractors who wish to be included on the City of Ukiah’s list of
qualified bidders for the year 2023, should submit the name and address to which
Notice of Bids or Proposals should be mailed, a phone number at which the
contractor may be reached, the type of work in which the contractor is interested
and for which the contractor is currently licensed (e.g. earthwork, pipelines,
electrical, painting, general building, etc.) together with the class of contractor’s
license or licenses held, and the contractor’s license number(s) (NOTE –
Insurance forms are not necessary at this time.)
A Qualified Contractors List application form and insurance requirements may be
obtained from the City Clerk or downloaded from the City of Ukiah’s website:
http://www.cityofukiah.com/qualified-contractors/.
Completed forms should be submitted to:
City of Ukiah
ATTN: CITY CLERK
300 Seminary Avenue
Ukiah, CA 95482
OR:
Fax to: (707) 463-6204
OR
Email: klawler@cityofukiah.com
ATTACHMENT 3
Page 57 of 227
ATTACHMENT 4
RESOLUTION NO. 2023 - XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING THE
QUALIFIED CONTRACTORS LIST FOR THE 2023 CALENDAR YEAR
WHEREAS, under Ukiah City Code (UCC) sections §1541 - 1543, the City Clerk must request
licensed contractors who are qualified to perform public work under contract with the City of Ukiah
to submit their names, addresses, phone numbers, type of work in which they are interested, and
license number; and
WHEREAS, the City Council is required to adopt a list of qualified contractors, identified according
to categories of work; and
WHEREAS, the City Clerk has published the notice as required in UCC Section §1541 and
compiled a list of qualified contractors based on information submitted in response to said notice;
and
WHEREAS, the City Council finds and determines that the list as compiled complies with the
requirements of the City Code and Public Contracts Code Section §22034(a) and shall constitute
the City of Ukiah Contractors List for use in providing notice under the informal bidding procedure
authorized in UCC Section §1543.
NOW, THEREFORE, BE IT RESOLVED, that the list attached to this resolution as “Exhibit A” is
the Qualified Contractors List which is sorted by class for the City of Ukiah for the calendar year
2023, and City Staff is authorized and required to continuously update the list throughout the year.
PASSED AND ADOPTED this 11th day of January, 2023, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mari Rodin, Mayor
ATTEST:
__
Kristine Lawler, City Clerk
Page 58 of 227
Company Address 1 City State Class State License
Expiration
State
License
No.
Class A - General Engineering A - General Engineering
American Asphalt Repair & Resurfacing Co24200 Clawiter Road Hayward CA
A - General Engineering 5/31/2023 439591
American Pavement Systems Inc 1012 11th Street Ste. 1000 Modesto CA
A - General Engineering 2/29/2024 943792
Argonaut Constructors P O Box 639 Santa Rosa CA
A - General Engineering 12/31/2023 171432
Bartley Pump, Inc.4000 South Moorland Avenue Santa Rosa CA
A - General Engineering 12/31/2023 1033562
BEST Contracting Services, Inc. 19027 S. Hamilton Ave. Gardena CA A - General Engineering 5/31/2024 456263
Bowen Engineering and Environmental 4664 S. Cedar Avenue Fresno CA
A - General Engineering 1/31/2023 656741
C.V. Larsen Co.1846 Ludwig Avenue Santa Rosa CA
A - General Engineering 5/27/2024 646209
Coleman Environmental Engineering, Inc. P O BOX 1020 Upper Lake CA
A - General Engineering 6/30/2022 764005
Commercial Pump & Mechanical P O BOX 7947 Chico CA A - General Engineering 3/31/2023 921066
CWS Construction Group, Inc.1301 Grant Ave., Ste B Novato CA A - General Engineering 4/30/2023 811153
EBA Engineering 825 Sonoma Ave., Ste. C Santa Rosa CA
A - General Engineering 1/31/2023 662725
Ferranti Construction, Inc.P O BOX 259 Redwood Valley CA
A - General Engineering 3/31/2023 385543
Fort Bragg Electric, Inc.P O BOX 1878 Fort Bragg CA
A - General Engineering 7/31/2024 391464
Ghilotti Construction 246 Ghilotti Avenue Santa Rosa CA
A - General Engineering 5/31/2024 644515
Granite Construction Company 1324 S. State Street Ukiah CA A - General Engineering 3/31/2023 760923
Gregg Simpson Trucking 11 Highland Ct Ukiah CA A - General Engineering 9/30/2023 650339
GS Construction P.O. Box 796 Burney CA A - General Engineering 3/31/2023 401498
GSE Construction Company, Inc. 3990 Yosemite Ave Lathrop CA A - General Engineering 3/31/2023 401498
Harvest Energy Services 520 Zang Street, Ste 200 Broomfield CO
A - General Engineering 6/30/2023 1077501
Hanford Applied Resporation &
Conservation 755 Baywood Drive, Ste. 380 Petaluma CA
A - General Engineering 2/29/2024 461167
Intermountain Slurry Seal, Inc.585 West Beach Street Watsonville CA
A - General Engineering 1/31/2024 462443
Live Oak Utility Infrastructure, LLC 3450 Broad St., #104 San Luis Obispo CA
A - General Engineering 9/30/2023 1057965
Marz General Engineering 9741 Laughlin Way Redwood Valley CA
A - General Engineering 12/31/2023 1084927
MBC Contruction Co, Inc. 3342 N. State Street Ukiah CA A - General Engineering 4/30/2024 945554
Meyer General Engineering Construction 701 Spanish Canyon Road Ukiah CA
A - General Engineering 4/30/2023 712845
Mike Brown Electric Company 561-A Mercantile Drive Cotati CA
A - General Engineering 4/30/2024 306767
Northwest Construction, Inc. 9011 Colony Drive Redwood Valley CA
A - General Engineering 10/31/2023 865329
Oak Grove Construction 431 Payran Street, Ste. 101 Petaluma CA
A - General Engineering 6/30/2023 406464
Pacific Earthscape (aka Ford Logging, Inc.1225 Central Ave. #11 McKinleyville CA
A - General Engineering 4/30/2023 793279
Paulson Excavating, Inc.P.O. Box 339 Albion CA A - General Engineering 7/31/2024 425362
Pavement Coatings Co.10240 San Sevaine Way Jurupa Valley CA A - General Engineering 9/30/2024 303609
Pierson Company 1200 W. Harris St.Eureka CA A - General Engineering 3/31/2024 265024
RaPiD General Engineering 3072 Research Way, #54 Carson City NV
A - General Engineering 4/30/2023 982748
Rege Construction, Inc.600 Santana Dr.Cloverdale CA
A - General Engineering 10/31/2024 786253
Roberts Mechanical & Electrical, Inc. 355 Kunzler Ranch Road, Ste. E Ukiah CA A - General Engineering 2/28/2023 556014
Sierra Nevada Construction Inc. P O BOX 50760 Sparks NV A - General Engineering 5/31/2024 593393
Siri Grading & Paving, Inc.P O BOX 3638 Santa Rosa CA
A - General Engineering 1/31/2024 325681
Summit Signal, Inc.260 Margie Drive Willits CA A - General Engineering 7/31/2024 842536
Team Ghilotti, Inc.2531 Petaluma Blvd., So.Petaluma CA
A - General Engineering 4/30/2023 895384
Telstar Instruments 4017 Vista Park Court Sacramento CA
A - General Engineering 5/31/2022 422364
TerraCon Constructors, Inc.P O BOX 276 Healdsburg CA
A - General Engineering 11/30/2023 562511
CITY OF UKIAH'S 2023 QUALIFIED CONTRACTORS LIST
1
EXHIBIT A
Page 59 of 227
Company Address 1 City State Class
State License
Expiration
State
License
No.
Valley Paving P O BOX 559; 2601 Road E Redwood Valley CA
A - General Engineering 7/31/2023 674411
Wahlund Construction, Inc. P.O. Box 6486 Eureka CA
A - General Engineering 9/30/2024 678993
West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA
A - General Engineering 2/29/2024 718733
Western Water Constructors, Inc. 707 Aviation Boulevard Santa Rosa CA A - General Engineering 4/30/2024 188068
WestPac Construction 1349 Lily Street Healdsburg CA A - General Engineering 9/30/2023 1058561
Wipf Construction P O BOX 234 Ukiah CA
A - General Engineering 11/30/2023 629598
Wylatti Resource Management, Inc. P O BOX 575 Cemetary Lane Covelo CA
A - General Engineering 6/30/2023 934597
Class ASB - Asbestos Removal Certification Class ASB - Asbestos Removal Certification
Bowen Engineering and Environmental 4664 S. Cedar Avenue Fresno CA ASB - Asbestos Removal Certification 1/31/2023 656741
Pierson Company 1200 W. Harris St. Eureka CA ASB - Asbestos Removal Certification 3/31/2024 265024
Solano County Roofing 4349 Cordelia Rd. Fairfield CA ASB - Asbestos Removal Certification 7/31/2022 495355
Wahlund Construction, Inc. P.O. Box 6486 Eureka CA
ASB - Asbestos Removal Certification 9/30/2024 678993
West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA ASB - Asbestos Removal Certification 2/29/2024 718733
Class B - General Building B - General Building
Alcal Specialty Contracting, Inc. 42950 Osgood Road Fremont CA
B - General Building 11/30/2024 815286
Apperson Energy Management 6620 Central Ave Ukiah CA
B - General Building 4/30/2023 1075371
Argonaut Constructors P O Box 639 Santa Rosa CA
B - General Building 12/31/2023 171432
BayWa R.E. Power Solutions, Inc.1101 National Dr., Ste B Sacramento CA
B - General Building 2/29/2024 990593
BEST Contracting Services, Inc. 19027 S. Hamilton Ave. Gardena CA B - General Building 5/31/2024 456263
Bowen Engineering and Environmental 4664 S. Cedar Avenue Fresno CA B - General Building 1/31/2023 656741
Bridges Construction 5846 Live Oak Dr., Ste 2 Kelseyville CA
B - General Building 9/30/2024 607223
Busch Construction & Electric 266 Terra Verde Court Redwood Valley CA
B - General Building 5/31/2023 404336
Carr's Construction Service, Inc. 3165 Calistoga Rd. Santa Rosa CA
B - General Building 3/31/2024 556444
Coastal Mountain Electric 14832 Lakeshore Dr. Clearlake CA
B - General Building 3/31/2023 507105
Cupples & Sons Construction, Inc. 221 Olive Ln., #G Ukiah CA
B - General Building 4/30/2024 806992
CWS Construction Group, Inc. 1301 Grant Ave., Ste B Novato CA
B - General Building 4/30/2023 811153
Ferranti Construction, Inc. P O BOX 259 Redwood Valley CA B - General Building 3/31/2023 385543
Fort Bragg Electric, Inc. P O BOX 1878 Fort Bragg CA B - General Building 7/31/2024 391464
FRC, Inc. 9680 Old Redwood Hwy Windsor CA
B - General Building 4/30/2024 715667
GCCI, Inc. 4701 Old Redwood Hwy, #1 Santa Rosa CA
B - General Building 11/30/2024 729437
GMH Builders, Inc. P O Box 1773 Sonoma CA
B - General Building 7/31/2024 1016384
Granite Construction Company 1324 S. State Street Ukiah CA B - General Building 5/31/2023 89
GSE Construction Company, Inc. 3990 Yosemite Ave Lathrop CA
B - General Building 3/31/2023 401498
Harbert Roofing, Inc. 19799 Hirsch Ct. Anderson CA
B - General Building 10/31/2022 696974
Integrity Construction Maintenance, Inc. 3531 Gravenstein Highway S Sebastopol CA
B - General Building 9/30/2024 846187
JB Jordan & Associates P O BOX 3629 Eureka CA
B - General Building 12/31/2022 955247
Kirby Construction Company 625 Ware Ave. Santa Rosa CA
B - General Building 4/30/2024 812509
Menton Builders, Inc. P O BOX 871 Ukiah CA
B - General Building 8/31/2023 381334
Midstate Construction Corporation 1180 Holm Road Petaluma CA
B - General Building 7/31/2023 89455
Nor-Cal Pump & Well Drilling, Inc. 1325 Barry Road Yuba City CA
B - General Building 1/31/2022 908591
North Coast Floor & Tile 2510 Broadway Eureka CA
B - General Building 5/31/2022 808031
Oak Grove Construction 431 Payran Street, Ste. 101 Petaluma CA B - General Building 6/30/2023 406464
Paine Construction Inc. 7212 8th St. Rio Linda CA B - General Building 7/31/2024 333880
2
Page 60 of 227
Company Address 1 City State Class
State License
Expiration
State
License
No.
Pierson Company 1200 W. Harris St. Eureka CA B - General Building 3/31/2024 265024
RCM Fire Protection, Inc. 350 Enterprise Pl Tracy CA B - General Building 4/30/2023 793205
Sack Concrete Construction 1150 Hasting Road Ukiah CA
B - General Building 8/31/2023 625555
Solano County Roofing 4349 Cordelia Rd. Fairfield CA
B - General Building 7/31/2022 495355
Telstar Instruments 4017 Vista Park Court Sacramento CA
B - General Building 5/31/2022 422364
TerraCon Constructors, Inc. P O BOX 276 Healdsburg CA
B - General Building 11/30/2023 562511
Valley Paving P O BOX 559; 2601 Road E Redwood Valley CA B - General Building 7/31/2023 674411
Wahlund Construction, Inc. P.O. Box 6486 Eureka CA
B - General Building 9/30/2024 678993
West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA
B - General Building 2/29/2024 718733
Wright Contracting LLC 3020 Dutton Ave. Santa Rosa CA
B - General Building 4/30/2023 1025609
Building Exchanges Building Exchanges
Construction BidBoard, Inc. 11622 El Camino Real, Ste 100 San Diego CA Building Exchanges
Dodge Data & Analytics 2860 S. State Hwy 161, Ste. 160 #501 Grand Prairie TX Building Exchanges
Humboldt Builders Exchange 1213 5th Street Eureka CA Building Exchanges
North Coast Builders Exchange 1030 Apollo Way Santa Rosa CA Building Exchanges
Marin Builders Association 660 Las Gallinas Avenue San Rafael CA Building Exchanges
Placer County Contractors Assocation,
Inc.10656 Industrial Ave., Suite 160 Roseville CA Building Exchanges
Bay Area Builders Exchange 3055 Alvarado Street San Leandro CA Building Exchanges
Builders Exchange of Stockton 4561 Quail Lake Dr., Ste B2 Stockton CA Building Exchanges
Sacramento Regional Builders Exchange 5370 Elvas Ave. Sacramento CA Building Exchanges
The San Francisco Builders Exchange 850 South Van Ness Avenue San Francisco CA Building Exchanges
Shasta Builders Exchange 5800 Airport Road Redding CA Building Exchanges
Valley Contractors Exchange 951 E. Eighth Street Chico CA Building Exchanges
Class C-2 Insulation & Acoustical C-02 Insulation & Acoustical
Alcal Specialty Contracting, Inc. 42950 Osgood Road Fremont CA C-02 Insulation & Acoustical 11/30/2024 815286
Apperson Energy Management 6620 Central Ave Ukiah CA C-02 Insulation & Acoustical 4/30/2023 1075371
Granite Construction Company 1324 S. State Street Ukiah CA
C-02 Insulation & Acoustical 5/31/2023 89
Solano County Roofing 4349 Cordelia Rd. Fairfield CA
C-02 Insulation & Acoustical 7/31/2022 495355
West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA
C-02 Insulation & Acoustical 2/29/2024 718733
Class C-4 Boiler, Hot Water Heating & Steam Fitting C-04 Boiler, Hot Water Heating & Steam Fitting
CBS Plumbing & Heating, Inc. P.O. Box 2385 Santa Rosa CA C-04 Boiler, Hot Water Heating & Steam Fitting 3/31/2022 294171
Intercounty Mechanical & Electrical, Inc.189 Wabash Avenue Ukiah CA C-04 Boiler, Hot Water Heating & Steam Fitting 12/31/2024 926337
Roberts Mechanical & Electrical, Inc. 355 Kunzler Ranch Road, Ste. E Ukiah CA C-04 Boiler, Hot Water Heating & Steam Fitting 2/28/2023 556014
Class C-5 Carpentry C-05 Carpentry
Pierson Company 1200 W. Harris St. Eureka CA C-05 Carpentry 3/31/2024 265024
Class C-6 Cabinet & Mill Work C-06 Cabinet & Mill Work
Bridges Construction 5846 Live Oak Dr., Ste 2 Kelseyville CA C-06 Cabinet & Mill Work 9/30/2024 607223
Orland Cabinet Shop, Inc. 35 A Streeet Orland CA C-06 Cabinet & Mill Work 6/30/2023 189381
C-07 Low Voltage Communication & Wiring Systems
Gaynor Telesystems, Inc. 9650 Tanqueray Ct. Redding CA C-07 Low Voltage Communication & Wiring Systems 8/31/2023 339907
KS Telecom, Inc. P.O. Box 330 Penryn CA C-07 Low Voltage Communication & Wiring Systems 2/28/2023 790922
PCD 1032 Maxwell Drive Santa Rosa CA C-07 Low Voltage Communication & Wiring Systems 4/30/2024 527657
TEC-COM Low Voltage Solutions, Inc.2045 Live Oak Blvd Yuba City CA C-07 Low Voltage Communication & Wiring Systems 6/30/2023 769824
Telecom Services Co. 710 South State Street Suite D Ukiah CA C-07 Low Voltage Communication & Wiring Systems 1/31/2024 802970
Class C-7 Low Voltage Communication & Wiring Systems
3
Page 61 of 227
Company Address 1 City State Class
State License
Expiration
State
License
No.
Telstar Instruments 4017 Vista Park Court Sacramento CA C-07 Low Voltage Communication & Wiring Systems 5/31/2022 422364
Tri Path Technology Group 3075 Cohasset Rd., Ste 1 Chico CA C-07 Low Voltage Communication & Wiring Systems 7/31/2022 1016628
World Telecom & Surveillance, Inc.1819 Keystone Court Redding CA C-07 Low Voltage Communication & Wiring Systems 6/30/2024 793485
Class C-8 Concrete C-08 Concrete
Ferranti Construction, Inc. P O BOX 259 Redwood Valley CA C-08 Concrete 3/31/2023 385543
Ghilotti Construction 246 Ghilotti Avenue Santa Rosa CA
C-08 Concrete 5/31/2024 644515
Granite Construction Company 1324 S. State Street Ukiah CA
C-08 Concrete 5/31/2023 89
Pierson Company 1200 W. Harris St. Eureka CA C-08 Concrete 3/31/2024 265024
Sack Concrete Construction 1150 Hasting Road Ukiah CA
C-08 Concrete 8/31/2023 625555
Class C-9 Drywall C-09 Drywall
Pacific Drywall P O BOX 503 Redwood Valley CA
C-09 Drywall 2/29/2024 911180
West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA
C-09 Drywall 2/29/2024 718733
Class C-10 General Electrical C10 General Electrical
Bartley Pump, Inc. 4000 South Moorland Avenue Santa Rosa CA
C10 General Electrical 12/31/2023 1033562
Bowen Engineering and Environmental 4664 S. Cedar Avenue Fresno CA C10 General Electrical 1/31/2023 656741
Busch Construction & Electric 266 Terra Verde Court Redwood Valley CA
C10 General Electrical 5/31/2023 404336
Coastal Mountain Electric 14832 Lakeshore Dr. Clearlake CA
C10 General Electrical 3/31/2023 507105
BayWa R.E. Power Solutions, Inc.1101 National Dr., Ste B Sacramento CA
C10 General Electrical 2/29/2024 990593
Fort Bragg Electric, Inc. P O BOX 1878 Fort Bragg CA C10 General Electrical 7/31/2024 391464
Granite Construction Company 1324 S. State Street Ukiah CA
C10 General Electrical 5/31/2023 89
Intercounty Mechanical & Electrical, Inc.189 Wabash Avenue Ukiah CA C10 General Electrical 12/31/2024 926337
Joe Lunardi Electric, Inc.5334 Sebastopol Rd. Santa Rosa CA C10 General Electrical 3/31/2023 315543
KS Telecom, Inc. P.O. Box 330 Penryn CA C10 General Electrical 2/28/2023 790922
Mike Brown Electric Company 561-A Mercantile Drive Cotati CA
C10 General Electrical 4/30/2024 306767
Northern Electric, Inc.3190 Regional Parkway Santa Rosa CA C10 General Electrical 3/31/2023 437655
PCD 1032 Maxwell Drive Santa Rosa CA C10 General Electrical 4/30/2024 527657
Robert Colburn Electric, Inc. P.O. Box 3667 Eureka CA C10 General Electrical 6/30/2024 750471
Roberts Mechanical & Electrical, Inc. 355 Kunzler Ranch Road, Ste. E Ukiah CA C10 General Electrical 2/28/2023 556014
Spencer Electric P O BOX 42 Cutten CA
C10 General Electrical 6/30/2022 917603
Summit Signal, Inc. 260 Margie Drive Willits CA
C10 General Electrical 7/31/2024 842536
Telstar Instruments 4017 Vista Park Court Sacramento CA
C10 General Electrical 5/31/2022 422364
Wahlund Construction, Inc. P.O. Box 6486 Eureka CA C10 General Electrical 9/30/2024 678993
Class C-11 Elevator Installation C11 Elevator Installation
Arrow Lift of California 101 Sunnyside Ave., Ste. 101 Clovis CA C11 Elevator Installation 8/31/2022 995486
Class C-12 Earthwork & Paving C12 Earthwork & Paving
A-T Wanzer Grading and Excavation, Inc. 690 Todd Road Lakeport CA C12 Earthwork & Paving 7/31/2023 1056341
Pacific Earthscape (aka Ford Logging,
Inc.)1225 Central Ave. #11 McKinleyville CA C12 Earthwork & Paving 4/30/2023 793279
Ghilotti Construction 246 Ghilotti Avenue Santa Rosa CA
C12 Earthwork & Paving 5/31/2024 644515
Granite Construction Company 1324 S. State Street Ukiah CA
C12 Earthwork & Paving 5/31/2023 89
Class C-13 Fencing C13 Fencing
BayWa R.E. Power Solutions, Inc.1101 National Dr., Ste B Sacramento CA
C13 Fencing 2/29/2024 990593
Paine Construction Inc. 7212 8th St. Rio Linda CA
C13 Fencing 7/31/2024 333880
4
Page 62 of 227
Company Address 1 City State Class
State License
Expiration
State
License
No.
Class C-15 Flooring & Floor Covering C15 Flooring & Floor Covering
Colusa Floor Covering 678 N Palora Ave. Yuba City CA
C15 Flooring & Floor Covering 5/31/2022 364608
JB Jordan & Associates P O BOX 3629 Eureka CA
C15 Flooring & Floor Covering 12/31/2022 955247
Paine Construction Inc. 7212 8th St. Rio Linda CA
C15 Flooring & Floor Covering 7/31/2024 333880
North Coast Floor & Tile 2510 Broadway Eureka CA
C15 Flooring & Floor Covering 5/31/2022 808031
Class C-16 Fire Protecting Contractor C16 Fire Protecting Contractor
Bartley Pump, Inc. 4000 South Moorland Avenue Santa Rosa CA C16 Fire Protecting Contractor 12/31/2023 1033562
CBS Plumbing & Heating, Inc. P.O. Box 2385 Santa Rosa CA
C16 Fire Protecting Contractor 3/31/2022 294171
GSE Construction Company, Inc. 3990 Yosemite Ave Lathrop CA C16 Fire Protecting Contractor 3/31/2023 401498
RCM Fire Protection, Inc. 350 Enterprise Pl Tracy CA C16 Fire Protecting Contractor 4/30/2023 793205
Wipf Construction P O BOX 234 Ukiah CA C16 Fire Protecting Contractor 11/30/2023 629598
Class C-17 Glazing C17 Glazing
Alcal Specialty Contracting, Inc. 42950 Osgood Road Fremont CA C17 Glazing 11/30/2024 815286
Apperson Energy Management 6620 Central Ave Ukiah CA C17 Glazing 4/30/2023 1075371
BEST Contracting Services, Inc. 19027 S. Hamilton Ave. Gardena CA
C17 Glazing 5/31/2024 456263
C20 Warm-Air Heating, Ventilating & Air-Conditioning
CBS Plumbing & Heating, Inc. P.O. Box 2385 Santa Rosa CA C20 Warm-Air Heating, Ventilating & Air-Conditioning 3/31/2022 294171
Intercounty Mechanical & Electrical, Inc.189 Wabash Avenue Ukiah CA C20 Warm-Air Heating, Ventilating & Air-Conditioning 12/31/2024 926337
JMS Mechanical, Inc. 538 Martin Avenue, Suite D Rohnert Park CA C20 Warm-Air Heating, Ventilating & Air-Conditioning 8/31/2024 811562
Roberts Mechanical & Electrical, Inc. 355 Kunzler Ranch Road, Ste. E Ukiah CA C20 Warm-Air Heating, Ventilating & Air-Conditioning 2/28/2023 556014
Class C-21 Building Moving &
Wrecking C21 Building Moving & Wrecking
Bowen Engineering and Environmental 4664 S. Cedar Avenue Fresno CA C21 Building Moving & Wrecking 1/31/2023 656741
Coleman Environmental Engineering, Inc. P O BOX 1020 Upper Lake CA C21 Building Moving & Wrecking 6/30/2022 764005
Ghilotti Construction 246 Ghilotti Avenue Santa Rosa CA C21 Building Moving & Wrecking 5/31/2024 644515
Granite Construction Company 1324 S. State Street Ukiah CA
C21 Building Moving & Wrecking 5/31/2023 89
Integrity Construction Maintenance, Inc. 3531 Gravenstein Highway S Sebastopol CA
C21 Building Moving & Wrecking 9/30/2024 846187
West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA
C21 Building Moving & Wrecking 2/29/2024 718733
Class C-22 Asbestos Abatement C22 - ASBESTOS ABATEMENT
Bowen Engineering and Environmental 4664 S. Cedar Avenue Fresno CA C22 - ASBESTOS ABATEMENT 1/31/2023 656741
Wahlund Construction, Inc. P.O. Box 6486 Eureka CA
C22 - ASBESTOS ABATEMENT 9/30/2024 678993
West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA
C22 - ASBESTOS ABATEMENT 2/29/2024 718733
Class C-23 Ornamental Metals Class C-23 Ornamental Metals
N/A
Class C-27 Landscaping Class C-27 Landscaping
Granite Construction Company 1324 S. State Street Ukiah CA
C27 Landscaping 5/31/2023 89
Hanford Applied Resporation &
Conservation 755 Baywood Drive, Ste. 380 Petaluma CA
C27 Landscaping 2/29/2024 461167
Johnson's Custom Landscaping, Inc. 591 Riverside Drive Ukiah CA
C27 Landscaping 3/31/2023 748725
Quality Landscape Company 11821 Westside Potter Valley Road Potter Valley CA C27 Landscaping 11/30/2022 548558
Sangiacomo Landscape 3150 Guidiville Road Ukiah CA
C27 Landscaping 1/31/2023 367676
Class C-28 Lock & Security Equipment Class C-28 Lock & Security Equipment
N/A
Class C-20 Warm-Air Heating, Ventilating & Air-Conditioning
5
Page 63 of 227
Company Address 1 City State Class
State License
Expiration
State
License
No.
Class C-29 Masonry Class C-29 Masonry
Granite Construction Company 1324 S. State Street Ukiah CA
C29 Masonry 5/31/2023 89
Class C-31 Construction Zone Traffic Control
Granite Construction Company 1324 S. State Street Ukiah CA
C31 Construction Zone Traffic Control 5/31/2023 89
Live Oak Utility Infrastructure, LLC 3450 Broad St., #104 San Luis Obispo CA
C31 Construction Zone Traffic Control 9/30/2023 1057965
Paulson Excavating, Inc. P.O. Box 339 Albion CA
C31 Construction Zone Traffic Control 7/31/2024 425362
Wipf Construction P O BOX 234 Ukiah CA C31 Construction Zone Traffic Control 11/30/2023 629598
Class C-32 Parking & Highway Improvement
American Asphalt Repair & Resurfacing
Co., Inc.24200 Clawiter Road Hayward CA
C32 Parking & Highway Improvement 5/31/2023 439591
Argonaut Constructors P O Box 639 Santa Rosa CA
C32 Parking & Highway Improvement 12/31/2023 171432
Pavement Coatings Co. 10240 San Sevaine Way Jurupa Valley CA C32 Parking & Highway Improvement 9/30/2024 303609
Sierra Nevada Construction Inc. P O BOX 50760 Sparks NV C32 Parking & Highway Improvement 5/31/2024 593393
Specialized Paevement Marking 19652 N. Hirsch Ct. Anderson CA C32 Parking & Highway Improvement 4/30/2024 854894
Class C-33 Painting & Decorating Class C-33 Painting & Decorating
Bowen Engineering and Environmental 4664 S. Cedar Avenue Fresno CA C33 Painting & Decorating 1/31/2023 656741
Dunn Right Painting, Inc. 75 D Kunzler Ranch Road Ukiah CA
C33 Painting & Decorating 9/30/2023 691040
Integrity Construction Maintenance, Inc. 3531 Gravenstein Highway S Sebastopol CA
C33 Painting & Decorating 9/30/2024 846187
Paine Construction Inc. 7212 8th St. Rio Linda CA
C33 Painting & Decorating 7/31/2024 333880
Zayco Performance Coatings 4501 Robertson Ave. Sacramento CA
C33 Painting & Decorating
Class C-34 Pipline Class C-34 Pipline
Class C-35 Lathing and Plastering Class C-35 Lathing and Plastering
Alcal Specialty Contracting, Inc. 42950 Osgood Road Fremont CA
C35 Lathing and Plastering 11/30/2024 815286
Granite Construction Company 1324 S. State Street Ukiah CA
C35 Lathing and Plastering 5/31/2023 89
Class C-36 Plumbing Class C-36 Plumbing
Aquamakx Plumbing P O BOX 761 Redwood Valley CA
C36 Plumbing 5/31/2023 932392
CBS Plumbing & Heating, Inc. P.O. Box 2385 Santa Rosa CA
C36 Plumbing 3/31/2022 294171
Coleman Plumbing P.O. Box 754 Redwood Valley CA
C36 Plumbing 12/31/2023 989129
Fort Bragg Electric, Inc. P O BOX 1878 Fort Bragg CA C36 Plumbing 7/31/2024 391464
GSE Construction Company, Inc. 3990 Yosemite Ave Lathrop CA C36 Plumbing 3/31/2023 401498
Granite Construction Company 1324 S. State Street Ukiah CA
C36 Plumbing 5/31/2023 89
Intercounty Mechanical & Electrical, Inc.189 Wabash Avenue Ukiah CA C36 Plumbing 12/31/2024 926337
R G Plumbing Group, Inc. 461 Todd Road Santa Rosa CA
C36 Plumbing 2/29/2024 802006
Roberts Mechanical & Electrical, Inc. 355 Kunzler Ranch Road, Ste. E Ukiah CA C36 Plumbing 2/28/2023 556014
Weeks Drilling and Pump Co. 6100 Highway 12 Sebastopol CA C36 Plumbing 9/30/2024 177681
Class C-38 Refrigeration Class C-38 Refrigeration
Intercounty Mechanical & Electrical, Inc.189 Wabash Avenue Ukiah CA C38 Refrigeration 12/31/2024 926337
Class C-39 Roofing Class C-39 Roofing
Alcal Specialty Contracting, Inc. 42950 Osgood Road Fremont CA
C39 Roofing 11/30/2024 815286
B. A. S. Roofing 425 Pomo Drive Ukiah CA
C39 Roofing 1/31/2023 927007
BEST Contracting Services, Inc. 19027 S. Hamilton Ave. Gardena CA
C39 Roofing 5/31/2024 456263
Bowen Engineering and Environmental 4664 S. Cedar Avenue Fresno CA
C39 Roofing 1/31/2023 656741
Foam Experts Roofing, Inc. 1107 S. Wilbur St. Mesa CA
C39 Roofing 11/30/2022 501167
Granite Construction Company 1324 S. State Street Ukiah CA
C39 Roofing 5/31/2023 89
Class C-31 Construction Zone Traffic Control
Class C-32 Parking & Highway Improvement
6
Page 64 of 227
Company Address 1 City State Class
State License
Expiration
State
License
No.
Harbert Roofing, Inc. 19799 Hirsch Ct. Anderson CA
C39 Roofing 10/31/2022 696974
Lucerne Roofing 74 Soda Bay Rd Lakeport CA
C39 Roofing 4/30/2024 388686
Solano County Roofing 4349 Cordelia Rd. Fairfield CA
C39 Roofing 7/31/2022 495355
Class C-42 Sanitation Systems Class C-42 Sanitation Systems
Ghilotti Construction 246 Ghilotti Avenue Santa Rosa CA
C42 Sanitation Systems 5/31/2024 644515
Granite Construction Company 1324 S. State Street Ukiah CA
C42 Sanitation Systems 5/31/2023 89
Class C-43 Sheet Metal Class C-43 Sheet Metal
BEST Contracting Services, Inc. 19027 S. Hamilton Ave. Gardena CA
C43 Sheet Metal 5/31/2024 456263
CBS Plumbing & Heating, Inc. P.O. Box 2385 Santa Rosa CA
C43 Sheet Metal 3/31/2022 294171
JMS Mechanical, Inc. 539 Martin Avenue, Suite D Rohnert Park CA C43 Sheet Metal 8/31/2024 811562
Solano County Roofing 4349 Cordelia Rd. Fairfield CA C43 Sheet Metal 7/31/2022 495355
Class C-45 Electrical Signs Class C-45 Electrical Signs
Granite Construction Company 1324 S. State Street Ukiah CA
C45 Electrical Signs 5/31/2023 89
Class C-46 Solar Class C-46 Solar
BayWa R.E. Power Solutions, Inc.1101 National Dr., Ste B Sacramento CA
C46 Solar 2/29/2024 990593
Class C-50 Steel Reinforcing Class C-50 Steel Reinforcing
Granite Construction Company 1324 S. State Street Ukiah CA
C50 Steel Reinforcing 5/31/2023 89
Class C-51 Structural Steel Contractor Class C-51 Structural Steel Contractor
Granite Construction Company 1324 S. State Street Ukiah CA
C51 Structural Steel Contractor 5/31/2023 89
Class C-53 Swimming Pool Class C-53 Swimming Pool
N/A
Class C-54 Ceramic & Mosaic Tile Class C-54 Ceramic & Mosaic Tile
Colusa Floor Covering 678 N Palora Ave. Yuba City CA C54 Ceramic & Mosaic Tile 5/31/2022 364608
North Coast Floor & Tile 2510 Broadway Eureka CA C54 Ceramic & Mosaic Tile 5/31/2022 808031
Class C-55 Water Conditioning Class C-55 Water Conditioning
N/A
Class C-57 Water Well Drilling Class C-57 Water Well Drilling
Bartley Pump, Inc. 4000 South Moorland Avenue Santa Rosa CA
C57 Water Well Drilling 12/31/2023 1033562
Commercial Pump & Mechanical P O BOX 7947 Chico CA
C57 Water Well Drilling 3/31/2023 921066
Granite Construction Company 1324 S. State Street Ukiah CA
C57 Water Well Drilling 5/31/2023 89
Nor-Cal Pump & Well Drilling, Inc. 1325 Barry Road Yuba City CA
C57 Water Well Drilling 1/31/2022 908591
Weeks Drilling and Pump Co. 6100 Highway 12 Sebastopol CA C57 Water Well Drilling 9/30/2024 177681
Class D-06 Concrete Related Services Class D-06 Concrete Related Services
Spencer Electric P O BOX 42 Cutten CA D06 - Concrete Related Services 6/30/2022 917603
Class D-09 Drilling, Blasting and Oil Field Work Class D-09 Drilling, Blasting and Oil Field Work
Nor-Cal Pump & Well Drilling, Inc. 1325 Barry Road Yuba City CA
D09 Drilling, Blasting and Oil Field Work 1/31/2022 908591
Class D-10 Elevated Floors Class D-10 Elevated Floors
N/A
Class D-12 Synthetic Products Class D-12 Synthetic Products
Flexground Surfaces, Inc. 2029 Opportunity Drive Ste 3 Roseville CA
C61 / D12 Synthetic Products 5/31/2023 1003439
Class D-21 Machinery & Pumps C61 / D21 Machinery & Pumps
Alcal Specialty Contracting, Inc. 42950 Osgood Road Fremont CA
C61 / D21 Machinery & Pumps 11/30/2024 815286
Commercial Pump & Mechanical P O BOX 7947 Chico CA
C61 / D21 Machinery & Pumps 3/31/2023 921066
GSE Construction Company, Inc. 3990 Yosemite Ave Lathrop CA C61 / D21 Machinery & Pumps 3/31/2023 401498
Nor-Cal Pump & Well Drilling, Inc. 1325 Barry Road Yuba City CA
C61 / D21 Machinery & Pumps 1/31/2022 908591
7
Page 65 of 227
Company Address 1 City State Class
State License
Expiration
State
License
No.
Weeks Drilling and Pump Co. 6100 Highway 12 Sebastopol CA C61 / D21 Machinery & Pumps 9/30/2024 177681
Class D-23 Medical Gas Systems Class D-23 Medical Gas Systems
N/A
Class D-24 Metal Products Class D-24 Metal Products
N/A
Class D-28 Doors, Gates & Activating Devices
N/A
Class D-31 Pole Installation & Maintenance
N/A
Class D-34 Prefabricated Equipment Class D-34 Prefabricated Equipment
Alcal Specialty Contracting, Inc. 42950 Osgood Road Fremont CA C61 / D-34 Prefabricated Equipment 11/30/2024 815286
Flexground Surfaces, Inc. 2029 Opportunity Drive Ste 3 Roseville CA C61 / D-34 Prefabricated Equipment 5/31/2023 1003439
Class D-35 Pool and Spa Maintenance Class D-35 Pool and Spa Maintenance
N/A
Class D-38 Sand & Water Blasting Class D-38 Sand & Water Blasting
Bowen Engineering and Environmental 4664 S. Cedar Avenue Fresno CA
D38 Sand & Water Blasting 1/31/2023 656741
Integrity Construction Maintenance, Inc. 3531 Gravenstein Highway S Sebastopol CA
D38 Sand & Water Blasting 9/30/2024 846187
Class D-39 Scaffolding Class D-39 Scaffolding
N/A
Class D-40 Srvc Stn Equip & Maint Class D-40 Srvc Stn Equip & Maint
N/A
Class D-41 Siding and Decking Class D-41 Siding and Decking
N/A
Class D-42 Sign Installation Class D-42 Sign Installation
Live Oak Utility Infrastructure, LLC 3450 Broad St., #104 San Luis Obispo CA
D42 Non-Electrical Sign Installation 9/30/2023 1057965
Class D-49 Tree Service Class D-49 Tree Service
A-1 Tree Service & Stump Removal P.O. Box 493512 Hartnell Ave. Redding CA D49 Tree Service 1/31/2024 1020617
Family Tree Resource, Inc. 1155 S Main St., Ste 102 Willits CA D49 Tree Service 1/31/2023 1048457
Family Tree Service, Inc. P O BOX 1325 Laytonville CA D49 Tree Service 2/29/2024 640013
Image Tree Service, Inc. 564 Caletti Ave. Windsor CA
D49 Tree Service 7/31/2023 719689
Johnson's Quality Tree Care & Logging 2700 Boonville Rd. Ukiah CA
D49 Tree Service 7/31/2024 698591
Wylatti Resource Management, Inc. P O BOX 575 Cemetary Lane Covelo CA
D49 Tree Service 6/30/2023 934597
Class D-52 Window Covering
Class D-64 Non Specialized Class D-64 Non Specialized
N/A
HAZ Hazardous Substance Removal Certification
Argonaut Constructors P O Box 639 Santa Rosa CA
HAZ Hazardous Substance Removal Certification 12/31/2023 171432
Bowen Engineering and Environmental 4664 S. Cedar Avenue Fresno CA
HAZ Hazardous Substance Removal Certification 1/31/2023 656741
Coleman Environmental Engineering, Inc. P O BOX 1020 Upper Lake CA
HAZ Hazardous Substance Removal Certification 6/30/2022 764005
EBA Engineering 825 Sonoma Ave., Ste. C Santa Rosa CA
HAZ Hazardous Substance Removal Certification 1/31/2023 662725
Fort Bragg Electric, Inc. P O BOX 1878 Fort Bragg CA
HAZ Hazardous Substance Removal Certification 7/31/2024 391464
GSE Construction Company, Inc. 3990 Yosemite Ave Lathrop CA HAZ Hazardous Substance Removal Certification 3/31/2023 401498
Ghilotti Construction 246 Ghilotti Avenue Santa Rosa CA
HAZ Hazardous Substance Removal Certification 5/31/2024 644515
Class D-31 Pole Installation & Maintenance
HAZ Hazardous Substance Removal Certification
Class D-28 Doors, Gates & Activating Devices
8
Page 66 of 227
Company Address 1 City State Class
State License
Expiration
State
License
No.
Granite Construction Company 1324 S. State Street Ukiah CA
HAZ Hazardous Substance Removal Certification 5/31/2023 89
Paulson Excavating, Inc. P.O. Box 339 Albion CA
HAZ Hazardous Substance Removal Certification 7/31/2024 425362
Oak Grove Construction 431 Payran Street, Ste. 101 Petaluma CA
HAZ Hazardous Substance Removal Certification 6/30/2023 406464
Siri Grading & Paving, Inc. P O BOX 3638 Santa Rosa CA
HAZ Hazardous Substance Removal Certification 1/31/2024 325681
Team Ghilotti, Inc. 2531 Petaluma Blvd., So. Petaluma CA
HAZ Hazardous Substance Removal Certification 4/30/2023 895384
TerraCon Constructors, Inc. P O BOX 276 Healdsburg CA
HAZ Hazardous Substance Removal Certification 11/30/2023 562511
Wahlund Construction, Inc. P.O. Box 6486 Eureka CA
HAZ Hazardous Substance Removal Certification 9/30/2024 678993
West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA
HAZ Hazardous Substance Removal Certification 2/29/2024 718733
HIC Home Improvement Certification
N/A
9
Page 67 of 227
Page 1 of 2
Agenda Item No: 8.c.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2023-2161
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of
Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission
Meetings During a Proclaimed State of Emergency Due to the COVID-19 Pandemic.
DEPARTMENT: City Attorney PREPARED BY: Darcy Vaughn, Assistant City Attorney
PRESENTER: Consent Calendar
ATTACHMENTS:
1. AB 361 Findings Reconsideration for All Legislative Bodies
Summary: The City Council will consider adopting a resolution reconsidering the circumstances of the state of
emergency and implementing teleconferencing requirements for public meetings of the Council and all City
Commissions and Boards during the current state of emergency due to the COVID-19 pandemic.
Background: The City Council is being asked to consider adopting a resolution authorizing continued remote
meetings of the Council and its subordinate legislative bodies due to the imminent risk to the health and safety
of attendees due to possible transmission of COVID-19 and the recent spread of variants. The current County
health orders strongly recommends masking in all indoor facilities due to health and safety concerns. COVID-
19 is highly transmissible in indoor settings and requires multi-component prevention strategies to reduce its
spread. The California Department of Public Health is currently investigating the length of vaccine protection.
The Center for Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh air
from the outdoors as much as possible. Returning to meeting in the Council Chambers or smaller conference
rooms means being in an enclosed space for meetings that commonly last for one to five hours and would
seem to create additional exposure for participants to a possible transmission of the virus.
The Ralph M. Brown Act (“Brown Act”) requires that all meetings of a legislative body of a local agency be
open and public and that any person may attend and participate in such meetings. The Brown Act allows for
legislative bodies to hold meetings by teleconference, but imposes specific requirements for doing so,
including allowing public access to that location. On March 17, 2020, in order to address the need for public
meetings during the COVID-19 pandemic, Governor Newsom issued Executive Order No. N-29-20,
temporarily suspending the Brown Act’s teleconferencing requirements, Executive Order No. N-8-2 then
continued the suspension of the Brown Act’s teleconferencing requirements from June 11, 2021 through
September 30, 2021. These Executive Orders allowed legislative bodies to meet virtually as long as certain
notice and accessibility requirements were met.
The State Legislature amended the Brown Act through Assembly Bill No. 361 (“AB 361”) on September 16,
2021. As with the Executive Orders, AB 361 requires that certain notice and accessibility requirements
continue to be met for holding virtual public meetings. In addition, AB 361 states that a local agency may use
teleconferencing without complying with the regular teleconferencing requirements of the Brown Act, where
the legislative body holds a meeting during a proclaimed state of emergency and makes certain findings; and
requires that the legislative body make additional findings every 30 days in order to continue such
teleconferencing.
As such, Staff recommends that the Council reconsider the circumstances of the state of emergency, and
Page 68 of 227
Page 2 of 2
make findings regarding the state of emergency by adopting the Resolution Implementing Teleconferencing
Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency
Due to the COVID-19 Pandemic (“Resolution”) attached here as Attachment 1.
Discussion: AB 361, codified in part in Government Code § 54953, allows a local agency legislative body to
hold a public meeting utilizing teleconferencing without giving public access to a teleconference location but
allowing public comment virtually if the Governor has proclaimed a State of Emergency and any of the
following circumstances also apply:
1. State or local officials have imposed or recommended measures to promote social distancing.
2. The meeting is being held for the purposes of determining, by majority vote, whether as a result of the
emergency, meeting in person would present imminent risks to the health or safety of attendees.
3. The legislative body has determined that as a result of the emergency, meeting in person would present
imminent risks to the health or safety of attendees.
As amended by AB 361, Government Code § 54953(e)(3) requires cities that are conducting public meetings
via teleconferencing during a declared State of Emergency to make findings, within 30 days of the first virtual
meeting after AB361 going into effect, and every 30 days thereafter, that the legislative body has reconsidered
the circumstances of the state of emergency and either 1) the emergency continues to impact the ability to
meet safely in person, and/or 2) State or local officials continue to impose or recommend social distancing.
Council adopted these findings at their December 7, 2022 meeting. The Council must now adopt, via this
Resolution (Attachment 1), the findings that confirm the circumstances of the state of emergency and justify
holding public meetings of the Council and all subordinate commissions, boards, and committees utilizing
teleconferencing and allowing public comment virtually, pursuant to Government Code § 54953(e)(3).
Given recent modifications to the health order, Staff is currently utilizing and fine-tuning a hybrid meeting
option that allows for in-person and remote participation in an effort to accommodate all needs and choices.
Staff will be working with the Mayor to coordinate continued implementation.
Recommended Action: Adopt a Resolution of the City Council Reconsidering the Circumstances of the State
of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission
Meetings during a Proclaimed State of Emergency Due to the COVID-19 Pandemic.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Clerk
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
Page 69 of 227
1
RESOLUTION NO. 2023-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH IMPLEMENTING
TELECONFERENCING REQUIREMENTS FOR CITY COUNCIL AND BOARD AND
COMMISSION MEETINGS DURING A PROCLAIMED STATE OF EMERGENCY DUE TO THE
COVID-19 PANDEMIC
WHEREAS:
1. The City of Ukiah is committed to preserving and nurturing public access and participation in
meetings of the City Council and its Boards and Commissions; and
2. All meetings of City’s legislative bodies are open and public, as required by the Ralph M.
Brown Act, so that any member of the public may attend, participate, and watch the City’s
legislative bodies conduct their business;
3. The Brown Act allows for legislative bodies to hold meetings by teleconference, but imposes
specific requirements for doing so; and
4. On March 17, 2020, in order to address the need for public meetings during the present public
health emergency, i.e. the COVID-19 Pandemic, Governor Newsom issued Executive Order
No. N-29-20, suspending the Act’s teleconferencing requirements; and
5. On June 11, 2021, Governor Newsom issued Executive Order No. N-8-21, continuing the
suspension of the Brown Act’s teleconferencing requirements through September 30, 2021;
and
6. The State Legislature amended the Brown Act through Assembly Bill No. 361 (AB 361) on
September 16, 2021; and
7. AB 361, codified in part at Government Code section 54953(e), makes provisions for remote
teleconferencing participation in meetings by members of a legislative body, without
compliance with the requirements of Government Code section 54953(b)(3), subject to the
existence of certain conditions; and
8. Such conditions now exist in the City, specifically, the Governor has proclaimed a state of
emergency exists for the state of California due to the conditions caused by the COVID-19
pandemic and the impact on the health and safety of its residents; and
9. The Omicron subvariants are highly transmissible in indoor spaces, the California Department
of Public Health is currently investigating how long vaccine protection lasts, and the Center for
Disease Control and Prevention recommends avoiding indoor spaces that do not offer fresh
air from the outdoors;
10. Current County health orders recommend measures to promote social distancing due to
health and safety concerns; and
Page 70 of 227
2
11. In accordance with Assembly Bill 361, the City Council does hereby find that as a result of the
emergency, meeting in person would present imminent risks to the health or safety of
attendees and the Council desires to authorize continued remote teleconferenced meetings of
its legislative bodies; and
12. As a consequence of the local emergency, the City Council does hereby find that the
legislative bodies of the City shall conduct their meetings without compliance with Government
Code § 54953(b)(3), as authorized by § 54953(e), and that such legislative bodies shall
comply with the requirements to provide the public with access to the meetings as prescribed
in § 54953(e)(2); and
13. The City has taken measures to conduct public meetings via virtual tools that allow members
of its legislative bodies and members of the public to join and participate in meetings remotely
and provide public testimony in the virtual environment and via teleconference.
NOW, THEREFORE, the City Council for the City of Ukiah hereby finds, determines, declares,
orders, and resolves as follows:
1. That the foregoing recitals are true and correct and incorporates them by this reference; and
2. The Governor of the State of California issued a Proclamation of State of Emergency, which
remains in effect; and
3. County of Mendocino officials have recommended measures to promote social distancing; and
4. Meeting in person would present imminent risk to the health or safety of attendees; and
5. The City Council of the City of Ukiah has reconsidered the circumstances of the State of
Emergency, and finds that:
a. The factors triggering the State of Emergency continue to directly impact the ability of
the members of the legislative bodies of the City of Ukiah, their staff, and members
of the public to meet safely in person; and
b. State and County officials continue to impose or recommend measures to promote
social distancing.
6. The City Manager or his designee and the legislative bodies of the City of Ukiah are
authorized to take all steps and perform all actions necessary to execute and implement this
Resolution in compliance with Government Code § 54953; and
7. This Resolution shall take effect immediately upon its adoption and shall be effective until the
earlier of (i) February 10, 2023, or (ii) such time the City Council adopts a subsequent
resolution in accordance with Government Code section 54953(e)(3) to extend the time during
which the legislative bodies of the City may continue to teleconference without compliance
with paragraph (3) of subdivision (b) of § 54953(b)(3).
PASSED AND ADOPTED this 11th day of January, 2023, by the following roll call vote:
AYES:
Page 71 of 227
3
NOES:
ABSENT:
ABSTAIN:
Mari Rodin, Mayor
ATTEST:
Kristine Lawler, City Clerk
Page 72 of 227
Page 1 of 2
Agenda Item No: 8.d.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2023-2165
AGENDA SUMMARY REPORT
SUBJECT: Approval of Contract Amendment with GHD Inc. for Additional Design Support for the Great
Redwood Trail Phase 4 Project in the Amount of $61,958.00.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Eriksen, Director of Public Works
ATTACHMENTS:
1. Original ASR
2. Amendment 1
3. Amendment 2
Summary: Council will consider approving a contract amendment with GHD Inc. for additional design support
for the Great Redwood Trail Phase 4.
Background: The City of Ukiah has been awarded a California Natural Resources Agency grant through the
Urban Greening Program for the design and construction of Phase 4 of the Great Redwood Trail. At the
September 15, 2021 meeting, Council awarded a professional services agreement to GHD Inc for the plans,
specifications, and estimate this project (Attachment 1). As design continued, an amendment was needed for
additional engineering and permitting services related to environmental conditions surrounding parts of the trail
(Attachment 2).
Discussion: During the development of the plans for this project, GHD and City Staff determined the need to
keep the trail parallel to the existing railroad tracks due to the California Utilities Commission's (CUC)
indecision on approving rail banking at this time. Some of the design elements required from shifting the trail to
the east of the tracks include earthwork, abutments and retaining walls. Additional environmental work and
permitting is needed as well for reinstated permitting processes from the Federal Government, tree impacts,
wetland mitigation and landscape redesign.
The total fee for these services is $61,958.00, which brings GHD Inc.’s total design cost to $424,267.00. It is
anticipated that these additional expenses (Attachment 3) will still fall within the funding provided by Natural
Resources Agency grant.
Recommended Action: Approve contract amendment with GHD Inc. for the additional design support for the
Great Redwood Trail Project Phase 4 in the amount of $61,958.00.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: 51124210.80230.18253: $3,559,550.01
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2122-118
COORDINATED WITH: Tim Eriksen, Director of Public Works and Andrew Stricklin, Associate Engineer
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 4 – Identify and actively engage underrepresented
communities in which to retain, expand, develop, and implement programs.
Page 73 of 227
Page 2 of 2
CLIMATE INITIATIVES (CI): 2b – Encourage active transportation as a viable alternative to
automobiles. 2d – Continue to expand the Great Redwood Trail – Ukiah. 4a – Implement nature-based
climate solutions.
Page 74 of 227
Page 1 of 2
Agenda Item No: 13.a.
MEETING DATE/TIME: 9/15/2021
ITEM NO: 2021-1043
AGENDA SUMMARY REPORT
SUBJECT: Award Professional Services Agreement to GHD Inc. in the Amount of $312,491 to Prepare the
Plans, Specifications, and Estimate for the Great Redwood Trail Phase 4 Project.
DEPARTMENT:Public Works PREPARED BY:Andrew Stricklin, Associate Engineer
PRESENTER:Tim Eriksen, Director of Public Works / City
Engineer
ATTACHMENTS:
1.Great Redwood Trail Phase 4 Proposal_GHD - Council
Summary: The City Council will consider awarding a professional services agreement to GHD Inc. for
preparation of plans, specifications, and estimate for the Great Redwood Trail Phase 4 Project.
Background: This work involves the completion of the design and preparation of the plans, specification, and
estimate for the Great Redwood Trail Phase 4 (GRT4) project. The GRT4 will extend the existing rail trail
phase 2 from Commerce Drive south approximately 1.9 miles past Plant Road near the City's wastewater
treatment plant. The new phase will provide connectivity from the Redwood Business Park to the Ukiah
Animal Shelter, Plant Road. Staff obtained the same California Natural Resources Agency grant through the
Urban Greening Program that provided funding to phase 3 of the trail. This funding will provide for both
design and construction of this project.
Discussion: Staff issued a request for proposals (RFP) and sent it to six prospective consultants. In
response to the City's RFP, one consulting firm, GHD, submitted a proposal with a separate fee proposal
(Attachment 1). The City's consultant selection committee reviewed the proposal and found it to be very
thorough in its response to the RFP. GHD has extensive knowledge of the project and has designed phases
1-3 of this trail project. The proposed fee of $312,491 is consistent with staff's estimate for providing services
and within the grant budget for the design. Staff found the fee to be commensurate with the scope of work.
Urban Greening Grant funding for this project will be provided to the City on a reimbursement basis. Staff
recommends approval of a professional services agreement for this work.
Recommended Action: Award Professional Services Agreement to GHD Inc. in the Amount of $312,491 to
Prepare the Plans, Specifications, and Estimate for the Great Redwood Trail Phase 4 Project.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 51124210.80230.18253 $347,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Urban Greening Program Grant
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tim Eriksen, Director of Public Works / City Engineer
ATTACHMENT 1
Page 75 of 227
Page 2 of 2
Page 76 of 227
COUNCIL ACTION REPORT
See lower left corner for actions taken and/or Contract Nos.ATTACHMENT 2
Page 77 of 227
The Power of Commitment
GHD Inc. 12557341
City of Ukiah Ref: COU No. 2122118
Our ref: 12557341
November 7, 2022
Tim Eriksen
Public Works Director / City Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
RE: Great Redwood Trail Phase 4: Amendment No. 2 for Additional Design and Environmental
Services
Dear Mr. Eriksen:
This letter proposal is submitted based on our additional efforts to complete the project and address
changes to the design which resulted from the alignment of the trail shifting from being located along the
centerline of the tracks as originally proposed to being offset to the east of the tracks. The decision to shift
the alignment to the east side of the tracks was based on the City’s concern should railbanking not be
approved by the California Utilities Commission (CUC).
The result of shifting the trail to the east of the tracks introduced a number of additional design and
environmental requirements. These issues are generally related to grading, drainage, structural, tree
removal and wetlands. These issues are interwoven with the environmental and resource agency
permitting. Addressing environmental and resource agency permitting was added to the project by
Amendment No. 1, but coordination efforts and requirements from the resource agencies have been
greater than anticipated.
Below is a summary of the tasks and efforts we have that are in addition to the original approach, scope of
work and the amendment for environmental and permitting:
1. Bridge and Abutment Designs: The Scope of Work assumed the existing bridges and foundations
could be reused with minor modifications for the trail, such as replacing the decks.
o Shifting the trail to the east of the tracks meant designing two new bridges, including efforts
to coordinate the bridge foundations and related grading with existing nearby utilities.
2. Retaining Wall Designs: The Scope of Work assumed no new retaining walls would be required
since the alignment was to be on the track alignment.
o Shifting the trail to the east of the tracks meant designing cast-in-place concrete and
mechanically stabilized earth (MSE) retaining walls as part of the trail cut/fill grading.
3. Parking Lot Design at the Animal Shelter. Design “off-site improvements” would not have been
needed if the trail alignment was along the rail alignment.
o Shifting the trail to the east of the tracks impacted the parking lot at the animal shelter on
Plant Road. The design includes demolition of the existing parking lot, and new paving and
parking layout to accommodate the trail to the east of the tracks.
4. Impact analysis for moving the trail back on the rail
o We did an analysis and cost estimate for this scenario, but it was abandoned and we
returned to the current alignment
5. Earthwork and Grading Design: Design of grading, cuts and fills was expected to be minimal with
the trail alignment along the tracks. Some minor fill was expected to address the proposed width of
the trail and shoulders.
o Shifting the trail east of the tracks resulted in significant additional design efforts related to
grading, trail profile, trail alignment, and earth retaining systems (previously summarized).
This effort included:
Design of trail alignment offset from track centerline.
Design of new cuts and fills for a smooth trail profile.
ATTACHMENT 3
Page 78 of 227
12557341 | Proposal for Environmental Studies and Permitting 2
Designing to minimize/balance the earthwork (cuts and fills).
Designing to avoid mapped wetlands (to the extent possible/practical)
6. Additional Environmental and Permitting:
o Amendment 1 assumed no field review meetings with resource agencies would be needed.
We attempted to consolidate these to one site visit for both RWQCB and CDFW, but it
didn’t work with the agencies’ schedules. To date we have coordinated and attended two
field meetings for wetlands with the RWQCB and CDFW. Additional coordination efforts
and confirmation of mitigation is still expected. It’s possible that USACE may also ask for a
site visit.
o In February 2022, when Amendment 1 for environmental support was submitted to the City,
a federal district court had in the fall of 2021 rescinded the Trump-era Pre-filing Rule for
Water Quality Certifications with the Regional Board. In April 2022, after the Amendment
was approved, the Supreme Court struck down the District Courts ruling thus re-instating
the Pre-filing Rule. GHD’s scope of work did not include support for the Pre-filing process
which we are currently navigating with the RWQCB.
7. Wetland Mitigation Design: Wetlands will be impacted by the trail alignment east of the tracks, and
design of wetland mitigation measures was not included in the original Scope of Work or
Amendment 1.
o We assumed mitigation in the form of enhancement and restoration would suffice. While
proposed enhancement and restoration has been deemed acceptable for the fill impacts to
Waters, the RWQCB has requested creation of new wetland areas for the impacts to
existing wetlands.
o GHD prepared wetland mitigation design along the west side of the rail, including new
wetland grading, detailing, specifying seed mix, etc.
o The culvert extensions have triggered more detailed permit review by the CDFW, resulting
in more coordination and design efforts.
8. Tree Impacts: Few to no impacts to existing trees were expected when the trail was on the rail
alignment.
o Moving the trail alignment east of the tracks required that additional detailing in accounting
of tree impacts and protection measures and reflecting them on the plans.
9. Base and Alternate Bids: Development of base and additive/deductive bid alternates was not
included in the Scope of Work. Shifting the trail alignment east of the tracks has increased the cost
of the project.
o The City requested GHD formulate the bid to specify a base bid from Commerce Drive
south to Norgard Lane, and an additive bid alternate from Norgard Lane south to Plant
Road. The segment of trail south of Plant Road was removed from the project due to cost.
This effort included creating a base and additive bid alternate schedule and adding notes
and callouts to the plans to indicate the limit of base and alternate bid item work.
10. Landscape Redesign: Alta Planning + Design needed to redesign areas of landscaping to address
waters mitigation requirements that were discovered after the jurisdictional delineation effort
associated with Amendment 1. Planting locations and species choices had to be adjusted to
balance both the needs of the grant as well as waters enhancement mitigation.
11. Revise Permit Applications: The initial draft applications included the original 1.9-mile trail segment.
This was later revised after the portion of the project south of Plant Road was removed. GHD went
back through the applications to remove references to that portion of the proposed trail south of
Plant Road.
The design is essentially complete, pending any comments from the City. Work remaining to finalize the bid
package includes additional resource agency coordination and permitting, bridge and culvert hydraulic
analysis and finalizing the design, finalizing the base and alternate bid items, and finalizing the technical
specifications, bid schedules and bid package. Per City direction, this amendment request does not include
the additional hydraulics analysis required for the bridge design due to the 100-yr floodplain. If the bid
alternate is awarded to the Contractor GHD will need additional approval from the City to proceed with the
hydraulic analysis prior to construction.
FEE ESTIMATE
Page 79 of 227
12557341 | Proposal for Environmental Studies and Permitting 3
The Amendment 2 budget is attached, which covers our current budget overrun of approximately $52,000,
and finalize the design for bidding. GHD proposes a time-and-materials fee not to exceed $61,958 without
written authorization from the City. See attachment for breakdown of the estimated fee. We appreciate the
City’s consideration of this proposal and are very motivated to complete the design so the City can prepare
the project for bid advertisement. Please don’t hesitate to contact me if you have any questions.
Sincerely,
GHD Inc.
Erik Fanselau, PE
Project Manager
Cc: Kristine Gaspar, Matt Kennedy, PE, Principal
Attachment: Fee Estimate
Attachments:
1. GHD Amendment 2 Fee Proposal
Page 80 of 227
Attachment 1
Project Name:Great Redwood Trail Phase 4: Amendment 2 Client:City of Ukiah
Prepared by:Matt Kennedy Date:
Job Number:12557341
LABOR CATEGORY >Proj.Proj.Civil H/H Struct.PW Field Surveyor Env Staff CAD WP PA TOTAL Sub-TOTAL
Prncpl Mngr.Eng.Eng.Eng.Survey Scientist Env Designer HOURS con-
RATE >$315 $235 $195 $195 $190 $225 $195 $235 $158 $195 $135 $135 sultant(s)FEE
Task / Item /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr
AMENDMENT 2 TASKS
1. Bridge and Abutment Design 1 4 50 8 63 $409.50 $12,564.50
2. Retaining Wall Design 1 4 50 8 63 $409.50 $12,564.50
3. Parking Lot Design 6 16 22 $143.00 $4,433.00
4. Impact Analysis - Trail Alignment Shift 2 4 6 $39.00 $1,289.00
5. Earthwork and Grading Design 1 20 20 41 $266.50 $8,381.50
6. Additional Environmental & Permitting 32 32 64 $416.00 $12,992.00
7. Wetland Mitigation Design 8 2 6 16 $104.00 $3,304.00
8. Tree Impacts 2 2 2 6 $39.00 $1,289.00
9. Bid Alternate 1 2 2 1 6 $39.00 $1,409.00
4 4 $26.00 $966.00
6 8 14 $91.00 $2,765.00
4 4 50 0 100 0 0 46 40 61 0 0 305 $1,982.50 $0.00 $61,957.50
4 4 50 0 100 0 0 46 40 61 0 0 305 $1,982.50 $0.00 $61,957.50
*OTHER DIRECT COSTS include printing, photocopies, shipping, vehicle mileage and other miscellaneous direct expenses.
SUBTOTAL AMENDMENT 2 TASKS
PROJECT TOTALS
11. Revise Permit Applications
GHD - PROJECT FEE ESTIMATING SHEET
November 7, 2022
LABOR COSTS FEE COMPUTATION
*OTHER
DIRECT
COSTS
10. Landscape Redsign
11/7/2022 Page 1
Page 81 of 227
Page 1 of 2
Agenda Item No: 8.e.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2023-2167
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Adoption of Resolution Reappointing Members to the Diversity and Equity
Standing Committee.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. CC Reso 2020-59 - Establishing Equity and Diversity Standing Committee
2. Proposed Resolution
Summary: Council will review and consider adopting a resolution reappointing Denise Gorny, Darren Jackson,
Les Marston, Xochilt Morales de Martinez, Zhao Qiu, Susan Stern, and Troyle Tognoli to an additional two (2) year
term on the City of Ukiah Diversity and Equity Committee.
Background: On October 7, 2020, the City Council adopted Resolution 2020-59 to establish an eleven (11)
member Diversity and Equity Standing Committee and set forth the procedure for filling vacancies (Attachment
1). The structure of the standing committee is designed to ensure optimal representation from the diverse
demographic groups represented in the population of the City of Ukiah and the larger community living and
working in the Ukiah Valley. The Standing Committee consists of eleven (11) members. The members consist
of two members of the City Council and nine members living or working within the city of Ukiah or the Ukiah
Valley, including Redwood and Potter Valleys who serve or represent: Persons with lived experience of
poverty (currently or formerly living at or below the poverty level; Persons with physical or mental disabilities;
Persons from the LGBTQA community; Native American tribes and communities in Mendocino County;
Persons of the Hispanic/Latino community; Persons of color; Persons whose primary language is not English;
Youth ages 21 and younger; and Seniors 65 years or older.
Discussion: On February 17, 2023, the terms of current Committee members Denise Gorny, Darren Jackson,
Les Marston, Xochilt Morales de Martinez, Zhao Qiu, Susan Stern, and Troyle Tognoli will expire. Per Section
1012 A of the Ukiah City Code states that members of the City of Ukiah Diversity and Equity Standing
Committee (“Committee”) shall be appointed by a majority of the City Council, each to serve at the will of the
City Council up to a term of two (2) years; and also states that members of the Committee may be appointed
to successive terms by the City Council. Staff is recommending that the City Council adopt the resolution
(Attachment 2), reappointing Denise Gorny, Darren Jackson, Les Marston, Xochilt Morales de Martinez, Zhao Qiu,
Susan Stern, and Troyle Tognoli.
Additionally, Staff will be bringing back to Council a discussion item to review the appointment process for Boards
and Commissions, including the Diversity and Equity Committee, to explore options that provide more opportunities
for public participation and inclusion.
Recommended Action: Adopt Resolution reappointing Denise Gorny, Darren Jackson, Les Marston, Xochilt
Morales de Martinez, Zhao Qiu, Susan Stern, and Troyle Tognoli to an additional two (2) year term on the City
of Ukiah Diversity and Equity Committee.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
Page 82 of 227
Page 2 of 2
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Traci Boyl, Management Analyst and Darcy Vaughn, Assistant City Attorney
DIVERSITY-EQUITY INITIATIVES (DEI):
Goal 4 – Identify and actively engage underrepresented communities in which to retain, expand, develop,
and implement programs.
CLIMATE INITIATIVES (CI): N/A
Page 83 of 227
ATTACHMENT 1
Page 84 of 227
Page 85 of 227
Page 86 of 227
ATTACHMENT 2
RESOLUTION NO. 2023-XX
RESOLUTION OF THE CITY OF UKIAH REAPPOINTING DENISE GORNY, DARREN JACKSON,
LES MARSTON, XOCHILT MORALES DE MARTINEZ, ZHAO QIU, SUSAN STERN, AND
TROYLE TOGNOLI TO THE DIVERSITY AND EQUITY COMMITTEE OF THE CITY OF UKIAH
FOR A TWO-YEAR TERM.
WHEREAS, Section 1012.A of the Ukiah City Code states that members of the City of Ukiah Diversity
and Equity Standing Committee (“Committee”) shall be appointed by a majority of the City Council,
each to serve at the will of the City Council up to a term of two (2) years; and
WHEREAS, Section 1012.A of the Ukiah City Code also states that members of the Committee may
be appointed to successive terms by the City Council; and
WHEREAS, the terms of current Committee members Denise Gorny, Darren Jackson, Les Marston,
Xochilt Morales de Martinez, Zhao Qiu, Susan Stern, and Troyle Tognoli will expire on February 17,
2023; and
WHEREAS, each of the aforementioned Committee members has expressed interest in being
reappointed as members of the Committee for an additional two (2) year term; and
NOW, THEREFORE BE IT RESOLVED, that the Council of the City of Ukiah appoints Denise
Gorny, Darren Jackson, Les Marston, Xochilt Morales de Martinez, Zhao Qiu, Susan Stern, and
Troyle Tognoli to an additional two (2) year term on the City of Ukiah Diversity and Equity Standing
Committee.
PASSED, ADOPTED and APPROVED this 11th day of January, 2023 by the following vote on roll
call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Mari Rodin, Mayor
ATTEST:
_______________________________
Kristine Lawler, City Clerk
Page 87 of 227
Page 1 of 2
Agenda Item No: 8.f.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2023-2168
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Award of Contract for the Gobbi Street Electric Service Overhead to
Underground Conversion, Specification 22-09, to James Day Construction, DBA Coastal Mountain Electric, in
the Amount of $113,271.10.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director
PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. Bid Spec-Dwgs-Addenda
2. Bid Results - Spec 22-09 - Gobbi Elec Svc OH to UG
Summary: The City Council will consider awarding a contract for the Gobbi Street Electric Service Overhead
to Underground Conversion , Specification No. 22-09, to James Day Construction in the amount of
$113,271.10.
Background: In November 2020, the Gobbi Street Underground joint trench project was completed. The
project installed underground infrastructure for electric, telephone and cable TV on Gobbi Street between
State Street and Orchard Avenue. Shortly after the completion of the project, Staff redirected its attention to
the State Street Undergrounding project. Due to the back-to-back scheduling of these projects, the installation
of the wire and equipment to complete Gobbi Street was delayed. City Electric crews have installed
equipment and conductor in preparation of the cutover at each business and residence within the Gobbi Street
project area. The overhead to underground conversion requires the services of a qualified electrician to make
the appropriate modifications to each building to accept the underground service. Electric Utility Staff design
and prepared the scope of work and drawings to solicit a bid from qualified electricians.
Discussion: In December 2022, a Request for Bid was issued for the conversion of the overhead electric
services to underground services within the Gobbi Street project area. See Attachment 1 for a copy of
Specification 22-09, released addenda and drawings of the work to be completed.
The bid opening was January 5, 2023, with two bids received. James Day Electric, dba Coastal Mountain
Electric is the lowest responsive, responsible bidder at $113,271.10. Please refer to Attachment 2 for a copy
of the bid tab.
Staff recommends awarding the bid to James Day Construction in the amount of $113,271.10.
Recommended Action: Award contract for the Gobbi Street Electric Service Overhead to Underground
Conversion, Specification No. 22-09 to James Day Construction, in the amount of $113,271.10.
BUDGET AMENDMENT REQUIRED: No.
CURRENT BUDGET AMOUNT: 80126100.80230.18351; $350,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: 2022 Electric Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Mary Horger, Financial Services Manager
Page 88 of 227
Page 2 of 2
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI)
10a – Protect from dangerous emission by preventing fires.
Page 89 of 227
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
SPECIAL PROVISIONS
FOR
GOBBI STREET ELECTRIC SERVICE OVERHEAD TO UNDERGROUND CONVERSION
SPECIFICATION NO. 22-09
CITY OF UKIAH
DEPARTMENT OF ELECTRIC UTILITY
300 Seminary Avenue
Ukiah, California 95482-5400
Mandatory Pre-Bid Meeting
1:00 p.m., December 14, 2022
Safeway Parking Lot (Closest to Gobbi Street)
653 S State Street, Ukiah, California 95482
Bids Open: Thursday, January 5, 2023
2:00 p.m.
Office of City Clerk
ATTACHMENT 1
Page 90 of 227
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
CITY COUNCIL:
JIM O. BROWN, MAYOR
JOSEFINA DUENAS– VICE-MAYOR
JUAN OROZCO – COUNCIL MEMBER
DOUGLAS CRANE – COUNCIL MEMBER
MARI RODIN– COUNCIL MEMBER
SAGE SANGIACOMO – CITY MANAGER
CINDY SAUERS, PE – DIRECTOR OF ELECTRIC UTILITY
MARY HORGER – FINANCIAL SERVICES MANAGER
KRISTINE LAWLER – CITY CLERK
R. ALLEN CARTER - CITY TREASURER
CITY OF UKIAH
DEPARTMENT OF ELECTRIC UTILITY
NOVEMBER 2022
Page 91 of 227
GOBBI ST ELECTRIC SERVICE OVERHEAD iii Spec No. 22-09
TO UNDERGROUND CONVERSION
TABLE OF CONTENTS
PAGE
NOTICE TO BIDDERS
INSTRUCTIONS TO BIDDERS ...................................................................................................................... 1
GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS .............................................. 3
1-01. Definitions
1-02. Examinations of Plans, Special Provisions and Site of Work
1-03. Proposal
1-04. Withdrawal of Bids
1-05. Public Opening of Bids
1-06. Bid Guaranty
1-07. Qualification of Bidders
1-08. Disqualification of Bidders
1-09. Identification of Subcontractors
1-10. General Provisions of the Standard Specifications
1-11. Addenda
SECTION 2. AWARD AND EXECUTION OF CONTRACT ........................................................................... 5
2-01. Award of Contract
2-02. Return of Proposal Guaranties
2-03. Execution of Contract
SECTION 3. SCOPE AND INTENT OF CONTRACT .................................................................................... 5
3-01. Effect of Inspection and Payments
3-02. Effect of Extension of Time
3-03. Extra Work
3-04. Assignment of Contract
3-05. Subcontractors
3-06. Interpretation of Special Provisions and Drawings
3-07. Addenda
3-08. Liability of City Officials
3-09. Dispute Resolution
SECTION 4. BONDS...................................................................................................................................... 6
4-01. Faithful Performance Bond
4-02. Material and Labor Bond
4-03. Defective Material and Workmanship Bond
4-04. Notification of Surety Companies
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS ......................................................... 7
5-01. Minimum Scope of Insurance
5-02. Minimum Limits of Insurance
5-03. Deductibles and Self-Insured Retentions
5-04. Other Insurance Provisions
5-05. Acceptability of Insurers
5-06. Verification of Coverage
Page 92 of 227
GOBBI ST ELECTRIC SERVICE OVERHEAD iv Spec No. 22-09
TO UNDERGROUND CONVERSION
5-07. Subcontractors
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR ......................................................... 8
6-01. Legal Address of Contractor
6-02. Office of Contractor at Site
6-03. Attention to Work
6-04. Liability of Contractor
6-05. Protection of Persons and Property
6-06. Protection of City Against Patent Claims
6-07. Protection of Contractor's Work Property
6-08. Regulations and Permits
6-09. Construction Utilities
6-10. Approval of Contractor's Plans
6-11. Suggestions to the Contractor
6-12. Termination of Unsatisfactory Subcontracts
6-13. Preservation of Stakes and Marks
6-14. Assistance to Engineer
6-15. Removal of Condemned Materials and Structures
6-16. Proof of Compliance with Contract
6-17. Errors and Omissions
6-18. Cooperation
6-19. Right of Contractor to Stop Work
6-20. Hiring and Dismissal of Employees
6-21. Wage Rates
6-22. Cleaning Up
6-23. Guaranty
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY ........................................................................ 13
7-01. Authority of the Engineer
7-02. Inspection
7-03. Surveys
7-04. Rights-of-Way
7-05. Retention of Imperfect Work
7-06. Changes in the Work
7-07. Additional Drawings by City
7-08. Additional and Emergency Protection
7-09. Suspension of Work
7-10. Right of City to Terminate Contract
7-11. Use of Completed Portions
7-12. Right of City to Terminate Contract for Convenience
SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT .............................................................. 16
8-01. General Quality
8-02. Quality in Absence of Detailed Specifications
8-03. Materials and Equipment Specified by Name
8-04. Source of Materials
8-05. Storage of Materials
8-06. Drawings, Samples and Tests
SECTION 9. PROSECUTION OF WORK .................................................................................................... 17
9-01. Equipment and Methods
9-02. Time of Completion
9-03. Avoidable Delays
Page 93 of 227
GOBBI ST ELECTRIC SERVICE OVERHEAD v Spec No. 22-09
TO UNDERGROUND CONVERSION
9-04. Unavoidable Delays
9-05. Notice of Delays
9-06. Extension of Time
9-07. Unfavorable Weather and Other Conditions
9-08. Saturday, Sunday, Holiday and Night Work
9-09. Hours of Labor
SECTION 10. PAYMENT ............................................................................................................................. 18
10-01. Certification by Engineer
10-02. Progress Estimates and Payment
10-03. Substitution of Securities
10-04. Acceptance
10-05. Final Estimate and Payment
10-06. Delay Payments
10-07. Extra Work and Work Omitted
10-08. Compensation for Extra Work or Work Omitted
10-09. Compensation to the City for Extension of Time
10-10. Liquidated Damages for Delay
SECTION 11. MISCELLANEOUS ............................................................................................................... 21
11-01. Notice
11-02. Computation of Time
11-03 Claims Procedure
11-04. Litigation and Forum Selection
11-05. Waiver
TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION .................................................................................................. 25
12-01. Location and Scope of Work
12-02. Arrangement of Technical Specifications
12-03. Arrangement of Plans
12-04. Business Licenses
12-05. Permits
12-06. Standard Specifications and Standard Plans
12-07. Temporary Facilities
12-08. Public Convenience and Safety
12-09. Maintaining Traffic
12-10. Stream Pollution
12-11. Warranties
12-12. Utilities
12-13. Preconstruction Conference
12-14. Safety Requirements
SECTION 13. CONSTRUCTION DETAILS ................................................................................................. 27
13-01. Background
13-02. Work Requirements
13-04. Project Tasks
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS ................................................................. 30
14-01. Provisions to be Excluded from General Conditions
Page 94 of 227
GOBBI ST ELECTRIC SERVICE OVERHEAD vi Spec No. 22-09
TO UNDERGROUND CONVERSION
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS .................................................................... 30
15-01. Provisions of General Conditions to be Amended
CERTIFICATES AND DOCUMENTS
BID SUBMITTAL CHECKLIST ...................................................................................................................... 31
PROPOSAL ............................................................................................................................................. 32
BIDDING SCHEDULE ................................................................................................................................... 33
FAIR EMPLOYMENT PRACTICES CERTIFICATION .................................................................................. 36
WORKER'S COMPENSATION CERTIFICATE ............................................................................................ 37
CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT ................................................................... 38
LIST OF PROPOSED SUBCONTRACTORS ............................................................................................... 39
STATEMENT OF EXPERIENCE OF BIDDER .............................................................................................. 40
SIGNATURE OF BIDDER ............................................................................................................................. 41
BIDDER'S BOND .......................................................................................................................................... 42
NON-COLLUSION AFFIDAVIT ..................................................................................................................... 43
AGREEMENT ............................................................................................................................................. 44
INDEMNIFICATION AGREEMENT ............................................................................................................... 48
EXAMPLE BOND FORMS ............................................................................................................................ 49
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND ............. 54
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND ................................................. 55
INSURANCE CERTIFICATES AND ENDORSEMENT FORMS
APPENDICES:
FIGURE A, B AND SPECIFIC LOCATIONS
Page 95 of 227
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
NOTICE TO BIDDERS FOR
GOBBI STREET ELECTRIC SERVICE OVERHEAD TO UNDERGROUND CONVERSION
SPECIFICATION NO. 22-09
NOTICE IS HEREBY GIVEN that sealed standard proposals for GOBBI STREET ELECTRIC SERVICE
OVERHEAD TO UNDERGROUND CONVERSION will be received at the Office of the City Clerk, Ukiah Civic
Center, 300 Seminary Avenue, Ukiah California until 2:00 p.m. on Thursday, January 5, 2023. Bids shall be
addressed to the City Clerk and shall be endorsed GOBBI STREET ELECTRIC SERVICE OVERHEAD TO
UNDERGROUND CONVERSION. Bids are required for the entire work described herein. No fax bids will be
accepted. As soon thereafter as possible, the bids will be publicly opened and read in the Council Chambers at 300
Seminary Avenue, Ukiah. The bid opening will also be visible via live streaming at
http://www.cityofukiah.com/meetings/.
ENGINEER'S ESTIMATE OF QUANTITIES
Item No. Description Quantity Unit of Measure
1. Typical Gutter Over Panel Installation (plus Specialized Design)
(Location per Table 1, Page 29, Line 1.) 1 EA
2. Typical Gutter Over Panel Installation (plus Specialized Design)
(Locations per Table 1, Page 29, Lines 2, 6, and 8.) 4 EA
3. Typical Gutter Over Panel Installation (Locations per Table 1,
Page 29, Lines 3, 4, 9, 11, 13, 14, 15, 17, 19, 20 and 21.) 18 EA
4. Typical Gutter Over Panel Installation (plus Specialized Design)
(Locations per Table 1, Page 29, Line 5.) 1 EA
5. Typical Gutter Over Panel Installation (400 Amp CT Disconnect)
(Location per Table 1, Page 29, Line 18.) 1 EA
6. Typical Gutter Over Panel Installation (plus Specialized Design)
(Location per Table 1, Page 29, Line 7.) 1 EA
7. Roof Repair only (Location per Table 1, Page 29, Line 10.) 1 EA
8. Typical Gutter Over Panel Installation (No Roof Repair) (Location
per Table 1, Page 29, Line 12.) 1 EA
9. (Roof Repair plus Specialized Design) (Location per Table 1, Page
29, Line 16.) 1 EA
10. Building Permit 29 EA
Plans and Special Provisions may be inspected and/or copies obtained from the City’s website at
www.cityofukiah.com/purchasing. No bid will be considered unless it is made on the forms furnished by the City and
is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required by law.
Further information regarding the work or these specifications can be obtained by calling Mary Horger, Financial
Services Manager at (707) 463-6233 or by email at mhorger@cityofukiah.com.
A mandatory pre-bid conference will be held at 1:00 p.m. on December 14, 2022 at the project site starting at the
Safeway parking lot, 53 South State Street, Ukiah, California 95482, closest to Gobbi Street.
The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion, the
lowest responsive bid by a responsible bidder and which it deems in the best interest of the City to accept. The City
Council also reserves the right, but not the obligation, to waive any irregularity or failure to strictly comply with the
bidding requirements, that the City determines in the reasonable exercise of its discretion does not provide the
bidder with a competitive advantage over other bidders.
No contractor or subcontractor may be listed on a bid proposal for a public works unless registered with the
Department of Industrial Relations (“DIR”) pursuant to Labor Code section 1725.5 except as allowed. under Labor
Code section 1771.1(aThe prime contractor shall be responsible for posting job site notices as prescribed by
regulation. This project is subject to compliance monitoring and enforcement by the DIR.
Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of California,
the DIR Director has ascertained the general prevailing rate of wages for straight time, overtime, Saturdays,
Sundays and Holidays including employer payment for health and welfare, vacation, pension and similar purposes
for the City of Ukiah. Copies of his General Prevailing Wage Determination are available on the Internet at web
address: http://www.dir.ca.gov/DLSR/PWD/ The prime contractor for the work herein shall possess a current, valid
Page 96 of 227
State of California, Class C10 Electrical Contractor's License. Pursuant to California Public Contract Code §22300,
this contract includes provisions that allow substitutions of certain types of securities in lieu of the City withholding a
portion of the partial payments due the Contractor to insure performance under this contract.
By order of the City Council, City of Ukiah, County of Mendocino, State of California.
Dated:________________________ ________________________________________
Kristine Lawler, City Clerk, City of Ukiah, California
PUBLISH ONE TIME: December 9, 2022
12/2/2022
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GOBBI STREET ELECTRIC SERVICE 1 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
INSTRUCTIONS TO BIDDERS
GOBBI STREET ELECTRIC SERVICE OVERHEAD TO UNDERGROUND CONVERSION shall be performed in
accordance with the Plans and Special Provisions therefor adopted, to which special reference is hereby made.
Each bidder must supply all the information required by the bid documents and Special Provisions.
Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not
be discriminated against on the grounds of race, color or national origin in consideration for an award of any
contract entered into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of
employment. However, the employment of women shall not diminish the standards or requirements for the
employment of minorities.
All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the City of
Ukiah amounting to 10 percent of the bid, or by a bond in said amount and signed by the bidder and a corporate
surety, payable to said City. Said check shall be forfeited, or said bond shall become payable to said City in case
the bidder depositing the same does not, within fifteen (15) days after written notice that the contract has been
awarded to him: (a) enter into a contract with the City and (b) furnish certificates of insurance and endorsements, a
bond of faithful performance and a payment bond as described in the Special Provisions.
No bidder shall withdraw his or her bid for a period of thirty (30) calendar days after the date set by the City for the
opening thereof.
The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License prior to the start
of any work.
The Contractor shall furnish a project schedule to the Engineer prior to the start of any work and start work as
scheduled.
The work is to be completed within forty-five (45) working days. The Contractor will pay to the City the sum of five
hundred ($500.00) dollars per day for each and every calendar days delay beyond the time prescribed.
The staff shall notify a bidder by telephone, email, or fax, if it intends to recommend the rejection of the bidder’s
bid. Any bid protest must be filed with the City Clerk not more than five calendar days following the bid opening,
or 2 calendar days following notice that staff is recommending the rejection of a bid. If any such timely written
protest is filed, all bidders shall be provided a copy of the protest within 2 calendar days of its receipt, which
may be delivered to the bidders as an email attachment or by fax. All such bidders may file with the City
Manager a written objection or other response to the protest.
All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the City
Council at its next regular meeting occurring not less than 12 calendar days following the bid opening. The City
Council will resolve the bid protest at that meeting based on the written protest, any staff recommendation and all
timely written objections and responses. In accordance with the Brown Act, any person may address the City
Council on this item during the meeting. The City Council action on the protest shall represent a final decision by
the City on the protest.
Examination of Site, Drawings, Etc.
A mandatory pre-bid conference will be held at 1:00 p.m. on December 14, 2022 at the project site starting at the
Safeway’s parking lot, 53 South State Street, Ukiah, California 95482, closest to Gobbi Street, to fully acquaint
interested Contractors with local conditions, construction and labor required so that he or she may fully understand
the facilities, difficulties and restrictions attending the execution of the work under the Contract. Failure to attend the
mandatory bid conference will be just cause for the bid to be rejected as non-responsive.
Oral statements or instructions made during this visit will not constitute an amendment to this solicitation. The City
will determine the appropriate action necessary, if any, and may issue a written amendment to the bid request.
Each bidder shall visit the site of the proposed work and fully acquaint himself with local conditions, construction
and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the
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GOBBI STREET ELECTRIC SERVICE 2 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
execution of the work under the Contract. Bidders shall thoroughly examine and be familiar with the Plans and
Special Provisions. The failure of any bidder to receive or examine any form, instrument, addendum, or other
document, or to visit the site and acquaint himself with conditions there existing, shall in no way relieve the bidder
from any obligation with respect to his or her proposal or to the contract. The drawings for the work show conditions
as they are supposed or believed by the Engineer to exist; but, it is neither intended nor shall it be inferred that the
conditions as shown thereon constitute a representation by the Engineer, the City or its officers that such conditions
are actually existent, nor shall the City, the Engineer or any of their officers or representatives be liable for any loss
sustained by the Contractor as a result of a variance between the conditions shown on the drawings and the
conditions actually revealed during the progress of the work or otherwise.
The bidder's attention is directed to the possible existence of obstructions and public improvements within the limits
of the work or adjacent thereto, which may or may not be shown on the Drawings. Any bid shall take into
consideration that conditions may exist underground or otherwise that are not known to the City or easily detected
during a site inspection that could impact the time or cost of completing the project. The City expects the bids to
anticipate such conditions so that it can know for budgeting and other purposes the total cost to complete the
project before accepting a bid and undertaking the legal obligation to construct the project. In awarding the contract
the City relies on the contractor’s representation that its bid anticipates differing site conditions and the additional
time or cost that such conditions may necessitate.
The bidder shall investigate to his or her satisfaction the conditions to be encountered, the character, quality and
quantities of work to be performed and materials to be furnished and the requirements of the Plans, Special
Provisions, Standard Specifications, Standard Plans, and Contract Documents. The submission of a proposal shall
be considered conclusive evidence that the bidder has made such examination and has accepted the project
workplace as a safe workplace to perform the work of the Contract.
Bidder Inquiries and Questions
Inquiries and questions must be submitted in writing via fax or email to the following designated contact person:
Mary Horger, Financial Services Manager
(707) 463-6233
Email: mhorger@cityofukiah.com
The City reserves the right to not respond to inquiries or questions submitted within 3 business days of the bid
opening.
Location of the Work
All of the work to be performed is within the City of Ukiah. Project is located at various locations on Gobbi Street,
Leslie Street, and Marshall Street.
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OVERHEAD TO UNDERGROUND CONVERSION
GENERAL CONDITIONS
SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS
1-01. Definitions. Whenever any word or expression defined in this section, or pronoun used in its stead, occurs
in these contract documents, it shall have and is mutually understood to have the meaning given:
a. "City of Ukiah" or "City" shall mean the City of Ukiah, Mendocino County, California, acting through
its City Council or any other board, body, official or officials to which or to whom the power
belonging to the Council shall by virtue of any act or acts, hereafter pass or be held to appertain.
b. "Engineer" shall mean the Engineer duly and officially appointed by the City to supervise and direct
the work of construction under this contract, acting personally or through agents or assistants duly
authorized by him, such agents or assistants acting within the scope of the particular duties
entrusted to them.
c. "Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or
appointed by the Engineer, limited to the particular duties entrusted to him or her or them.
d. "Contractor" shall mean the party entering into contract with the City of Ukiah for the performance
of work covered by this contract and his or her authorized agents or legal representatives.
e. "Date of signing of contract" or words equivalent thereto, shall mean the date upon which this
contract, with the signature of the Contractor affixed, together with the prescribed bonds, shall be
or shall have been delivered to the City or its duly authorized representatives.
f. "Day" or "days", unless herein otherwise expressly defined, shall mean a calendar day or days of
twenty-four hours each.
g. "The work" shall mean and include all the work specified, indicated, shown or contemplated in the
contract to construct the improvement, including all alterations, amendments or extensions thereto
made by contract change order or other written orders of the Engineer.
h. "Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which
may have been prepared by or on behalf of the City, as a basis for proposals, when duly signed
and made a part of this contract by incorporation or reference, 2) all drawings submitted in
pursuance of the terms of this contract by the successful bidder with his or her proposal and by the
Contractor to the City if and when approved by the Engineer and 3) all drawings submitted by the
Engineer to the Contractor during the progress of the work as provided for herein.
i. Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be
understood that reference to the drawings accompanying these Special Provisions is made unless
stated otherwise.
Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be
understood that the direction, requirements, permission, approval or acceptance of the Engineer is
intended unless stated otherwise.
As used herein, "provide" or "install" shall be understood to mean "provide or install complete in
place", that is, "furnish and install". "Shall" is mandatory; "may" is permissive.
1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the
Proposal, Plans, Special Provisions, Contract forms and the site of the work contemplated therefor. It will be
assumed that the bidder has investigated to his or her satisfaction the conditions to be encountered and the
character, quality and requirements of all Plans, Special Provisions, Standard Specifications, and Standard Plans
involved.
1-03. Proposal. Bids shall be made on the blank forms prepared by the City. All bids shall give the prices bid, both
in writing and in figures and shall be signed by the bidder or his or her authorized representative, with his or her
address. If the bid is made by an individual or partner, his or her name and the post office address of his or her
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GOBBI STREET ELECTRIC SERVICE 4 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
business or partnership, along with his or her signature or the signature of one or more partners must be shown; if
made by a corporation, the bid shall show the name of the state under the laws of which the corporation is
chartered, the name of the corporation and the title of the person who signs on behalf of the corporation.
Each proposal shall be enclosed in a sealed envelope, endorsed as specified in the notice to bidders. Bidders are
warned against making erasures or alterations of any kind and proposals which contain omissions, erasures,
conditions, alterations, additions not called for, additional proposals or irregularities of any kind may be rejected.
1-04. Withdrawal of Bids. Any bid may be withdrawn at any time prior to the hour fixed in the notice to bidders for
the openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized
representative, for the withdrawal of such bid is filed with the City. The withdrawal of a bid will not prejudice the right
of a bidder to file a new bid.
1-05. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the notice
to bidders. Bidders or their agents are invited to be present.
1-06. Bid Guaranty. Each bid must be accompanied by a certified check, cashier's check or bidder's bond
executed by an admitted surety insurer, payable to the order of the City of Ukiah in an amount not less than 10
percent of the bid as a guarantee that the bidder will enter into a contract, if awarded the work.
1-07. Qualification of Bidders. No contractor or subcontractor may be listed on a bid proposal for a public works
project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant
to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor
Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public
works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site notices as
prescribed by regulation. This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code
and shall be skilled and regularly engaged in the general class or type of work called for under this contract. A
statement setting forth this experience and business standing shall be submitted by each bidder on the form
provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory
evidence that he or she has the requisite experience and ability and that he or she has sufficient capital, facilities
and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the
manner agreed.
In determining the degree of responsibility to be credited to a bidder, the City may weigh evidence that the bidder or
his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of like
nature and magnitude or comparable difficulty at similar rates of progress.
1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or
association, under the same or different names, will not be considered. Reasonable grounds for believing that any
bidder is financially interested in more than one bid for the work will cause the rejection of all bids in which he or she
is so interested. If there is reason to believe that collusion exists among the bidders, none of the participants in such
collusion will be considered. Bids in which the prices obviously are unbalanced may be rejected.
1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair
Practices Act (Public Contract Code Section 4100 and following) and shall set forth:
(a) The name and the location of the place of business of each subcontractor who will perform work or
labor, or render service to the prime contractor in or about the construction of the work, or to a
subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially
fabricates and installs a portion of the work according to detailed drawings contained in the plans and
Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's total bid.
(b) The portion of the work which will be done by each such subcontractor. The prime contractor shall list
only one subcontractor for each such portion defined by the prime contractor in his or her bid.
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1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions, Sections 1
through 11, of the Standard Specifications, shall be applicable to the contract except as modified by these Special
Provisions. The Standard Specifications are set forth in Section 12-06 of these Special Provisions.
1-11. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been
released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website
at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in
response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a
bid will be deemed to have seen and agreed to be bound by the posted addenda.
SECTION 2. AWARD AND EXECUTION OF CONTRACT
2-01. Award of Contract. Award of the contract, if it be awarded, will be to the lowest responsible bidder whose
bid complies with all the specified requirements. The award, if made, will be made within thirty (30) days after
opening of the bids. The City reserves the right to reject any and all bids and to waive any irregularity in the
proposal not pertaining to cost.
2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully executed,
after which they will be returned upon request to the respective bidders whose bids they accompany.
2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder and
returned, together with the contract bonds, insurance certificates and endorsements, within fifteen (15) days after
written notice of the award of the contract. After execution by the City; one copy shall be filed with the City and one
copy shall be returned to the Contractor. If the bidder fails or refuses to enter into the contract agreement within the
required time, then the bid guaranty accompanying the bid shall be forfeited to the City.
SECTION 3. SCOPE AND INTENT OF CONTRACT
3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector, nor any order,
measurement or approved modification, nor certificate or payment of money, nor acceptance of any part or whole of
the work, nor any extension of time, nor any possession by the City or its agents, shall operate as a waiver of any
provision of this contract or of any power reserved therein to the City, or of any right to damages thereunder; nor
shall any breach of this contract be held to be a waiver of any subsequent breach. All remedies shall be construed
as cumulative.
3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the
judgement of the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its rights
under this contract.
3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract, such work shall be
considered a part hereof and shall be subject to each and all of its terms and requirements.
3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the written
consent of the City acting through its authorized agents. Consent will not be given to any proposed assignment
which would relieve the original contractor or its surety of their responsibilities under the contract nor will the
Engineer consent to any assignment of a part of the work under the contract.
3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her
subcontractors and of persons either directly or indirectly employed by them, as he or she is for the acts and
omissions of persons directly employed by him.
The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind
subcontractors to the terms of this Contract which are applicable to the work of subcontractors.
Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual
relationship between any subcontractor and the City and no action may be brought by any subcontractor against
the City based on this contract.
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3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings
are intended to be explanatory of each other. Any work indicated in the Contract Drawings and not in the Special
Provisions, or vice versa, is to be executed as if indicated in both. In case of a discrepancy or conflict between the
Technical Specifications and Contract Plans, the Technical Specifications shall govern. All work shown on the
Contract Drawings, the dimensions of which are not figured, shall be accurately followed to the scale to which the
drawings are made, but figured dimensions are in all cases to be followed, where given, though they differ from
scaled measurements. Large scale drawings shall be followed in preference to small scale drawings. Should it
appear that the work to be done, or any of the matters relative thereto, are not sufficiently detailed or explained in
these contract documents, including the contract drawings, the Contractor shall apply to the Engineer for such
further explanations as may be necessary and shall conform thereto as part of this contract, so far as may be
consistent with the terms of this contract. In the event of any doubt or questions arising respecting the true meaning
of the Special Provisions, reference shall be made to the Engineer and his or her decision thereon shall be final. If
the Contractor believes that a clarification or interpretation justifies an increase in the contract price or contract time,
the Contractor must comply with the written notice provisions of Sections 9-05 and 10-07 of these Special
Provisions. Contractor’s attention is directed to Section 12-06 of the Technical Specifications regarding the
Standard Specifications and Standard Plans.
3-07. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been
released, the City will issue an addendum containing the revision. All addenda will be posted on the City’s website
at www.cityofukiah.com/purchasing with the rest of the bid documents. Anyone who intends to submit a bid in
response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a
bid will be deemed to have seen and agreed to be bound by the posted addenda.
3-08. Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them, shall
be personally responsible for any liability arising under this contract.
3-09. Dispute Resolution. Claims of $375,000 or less by the Contractor that arise under this Contract are subject
to the mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6.
SECTION 4. BONDS
4-01. Faithful Performance Bond. As a part of the execution of this contract, the Contractor shall furnish a bond
of a surety company or other securities providing equivalent protection such as cash, letter of credit, or certificates
of deposit, acceptable to the City, conditioned upon the faithful performance of all covenants and stipulations under
this contract. The amount of the bond shall be 100 percent of the total contract price, as this sum is set forth in the
agreement.
4-02. Material and Labor Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of
a surety company or other securities providing equivalent protection such as cash, letter of credit or certificates of
deposit acceptable to the City in a sum not less than 50 percent of the total contract price, as this sum is set forth in
the agreement for the payment in full of all persons, companies or corporations who perform labor upon or furnish
materials to be used in the work under this contract, in accordance with the provisions of Sections 3247 through
3252 inclusive of the Civil Code of the State of California and any acts amendatory thereof.
4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this contract,
the Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less than 5 percent
(5%) of the final contract price, to hold good for a period of one (1) year after the completion and acceptance of the
work, to protect the City against the results of defective materials, workmanship and equipment during that time.
This bond shall be delivered to the City before the final payment under this contract will be made.
4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the
conditions and provisions of this contract and they waive the right of special notification of any change or
modification of this contract or of extension of time, or decreased or increased work, or of the cancellation of the
contract, or of any other act or acts by the City or its authorized agents, under the terms of this contract; and failure
to so notify the aforesaid surety companies of changes shall in no way relieve the surety companies of their
obligation under this contract.
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GOBBI STREET ELECTRIC SERVICE 7 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS
(WITH CONSTRUCTION RISKS)
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of the work hereunder
by the Contractor, his or her agents, representatives, employees or subcontractors.
5-01. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any
auto).
3. Worker's Compensation insurance as required by the State of California and Employer's Liability
Insurance.
4. Course of Construction insurance covering for “all risks” of loss.
5-02. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage
including operations, products and completed operations. If Commercial General
Liability Insurance or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to this project/location or the
general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury and property damage.
4. Course of Construction: Completed value of the project with no co-insurance penalty provisions.
5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared to
and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall
provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
5-04. Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following
provisions:
1. The City, its officers, officials, employees and volunteers are to be covered as Additional Insured with
respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the
contractor; and with respect to liability arising out of work or operations performed by or on behalf of the
Contractor including materials, parts or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or
as a separate owner's policy.
2. The workers’ compensation policy is to be endorsed with a waiver of subrogation. The insurance
company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials,
employees and volunteers for losses paid under the terms of this policy which arises from the work
performed by the named insured for the City.
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3. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as
respects the City, its officers, officials, employees or volunteers. Any insurance or self-insurance
maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's
insurance and shall not contribute with it.
4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City.
5. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in
any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of
Section 2782 of Civil Code.
6. Course of Construction policies shall contain the following provisions:
a.) The City shall be named as loss payee.
b.) The insurer shall waive all rights of subrogation against the City.
5-05. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following:
A++ VII A- VIII
A+ VII B++ X
A VII B+ X
5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory
endorsements effecting coverage required by this clause. The endorsements shall be on forms provided by the City
or on other than the City's forms, provided those endorsements or policies conform to the requirements. All
certificates and endorsements are to be received within 15 days from written notice of contract award, and the work
shall not commence until the certificates and endorsements have been approved by the City. The City reserves the
right to require complete certified copies of all required insurance policies, including endorsements affecting the
coverage required by these Special Provisions at any time.
5-07. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to
all of the requirements stated herein.
SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR
6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractor's office in the
vicinity of the work are hereby designated as places to either of which drawings, samples, notices, letters or other
articles or communications to the Contractor may be mailed or delivered. The delivery at either of these places of
any such thing from the City or its agents to the Contractor shall be deemed sufficient service thereof upon the
Contractor and the date of such service shall be the date of such delivery. The address named in the proposal may
be changed at any time by notice in writing from the Contractor to the City. Nothing herein contained shall be
deemed to preclude or render inoperative the service of any drawing, sample, notice, letter or other article or
communication to or upon the Contractor personally.
6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a
suitable office at the site of the work which shall be the headquarters of a representative authorized to receive
drawings and any such thing given to the said representatives or delivered at the Contractor's office at the site of
work in his or her absence shall be deemed to have been given to the Contractor.
6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the work to
the end that it shall be prosecuted faithfully and when he or she is not personally present on the work, he or she
shall at all reasonable times be represented by a competent superintendent or foreman who shall receive and obey
all instructions or orders given under this contract and who shall have full authority to execute the same and to
supply materials, tools and labor without delay and who shall be the legal representative of the Contractor. The
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Contractor shall be liable for the faithful observance of any instructions delivered to him or her or to his or her
authorized representative.
6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and
appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing the
work herein required in the manner and within the time herein specified. The mention of any specific duty or liability
imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or duty
imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein
merely for the purpose of explanation.
The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the
Contractor for all damages to persons or to public or private property, arising from the Contractor's execution of the
work, shall not be lessened because of such general supervision.
Until the completion and final acceptance by the City of all the work under and implied by this contract, the work
shall be under the Contractor's responsible care and charge. The Contractor shall rebuild, repair, restore and make
good all injuries, damages, re-erections and repairs, occasioned or rendered necessary by causes of any nature
whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise
stipulated.
To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers,
directors, agents and employees from and against all claims, damages, losses and expenses including but not
limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary
private investigators arising out of or resulting from the performance of the work, provided that any such claim,
damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction
of tangible property, other than the work itself, including the loss of use resulting therefrom and (2) is caused in
whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly
employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is
caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein.
In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be
liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or
workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify
shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause
negligence.
The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and the
amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or the
whole or so much of the money due or to become due the Contractor under this contract as may be considered
necessary by the City, shall be retained by the City until such suits or claims for damages shall have been settled or
otherwise disposed of and satisfactory evidence to that effect furnished to the City.
6-05. Protection of Persons and Property. The Contractor shall furnish such watchman, guards, fences, warning
signs, walks and lights as shall be necessary and shall take all other necessary precautions to prevent damage or
injury to persons or property.
All property line fences and improvements in the vicinity of the work shall be protected by the Contractor and, if they
are injured or destroyed, they and any other property injured by the Contractor, his or her employees or agents,
shall be restored to a condition as good as when he or she entered upon the work.
6-06. Protection of City Against Patent Claims. All fees, royalties or claims for any patented invention, article or
method that may be used upon or in any manner connected with the work under this contract shall be included in
the price bid for the work and the Contractor and his or her sureties shall protect and hold the City, together with all
of its officers, agents, servants and employees, harmless against any and all demands made for such fees or
claims brought or made on account of this contract. The Contractor shall, if requested by the Engineer, furnish
acceptable proof of a proper release from all such fees or classes.
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Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or
using any invention, article, material or appliance supplied or required to be supplied or used under this contract,
the Contractor shall promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency,
quality, finish, suitability and market value and satisfactory in all respects to the Engineer. Or, in the event that the
Engineer elects, in lieu of such substitution, to have supplied and to retain and use, any such invention, article,
material or appliance, as may by this contract be required to be supplied, in that event the Contractor shall pay such
royalties and secure such valid licenses as may be requisite and necessary for the City, its officers, agents,
servants and employees, or any of them, to use such invention, article, material or appliance without being
disturbed or in any way interfered with by any proceeding in law or equity on account thereof. Should the Contractor
neglect or refuse to make the substitution promptly, or to pay such royalties and secure such licenses as may be
necessary, then in that event the Engineer shall have the right to make such substitution, or the City may pay such
royalties and secure such licenses and charge the cost thereof against any money due to the Contractor from the
City or recover the amount thereof from him or her and his or her sureties notwithstanding final payment under this
contract may have been made.
6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her work, supplies and
materials from damage due to the nature of the work, the action of the elements, trespassers, or any cause
whatsoever under his or her control, until the completion and acceptance of the work. Neither the City nor any of its
agents assumes any responsibility for collecting indemnity from any person or persons causing damage to the work
of the Contractor.
6-08. Regulations and Permits. The Contractor shall secure and pay for all permits, give all notices and comply
with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the
Contractor observes that the Plans and Special Provisions are at variance therewith, he or she shall promptly notify
the Engineer in writing and any necessary changes shall be adjusted as provided in the contract for changes in the
work. The contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business
License. The City of Ukiah will issue a no fee encroachment permit to the Contractor allowing him or her to perform
work within City right of way or within City property after the Contract Documents have been executed and
insurance certificates and endorsements have been approved by the City.
6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or her work
under this contract, all necessary utilities, such as special connection to water supply, telephones, power lines,
fences, roads, watchmen, suitable storage places, etc.
6-10. Approval of Contractor's Plans. The approval by the Engineer of any drawing or any method of work
proposed by the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or her
responsibility for his or her errors therein and shall not be regarded as any assumption of risk or liability by the City
or any officer or employee thereof and the Contractor shall have no claim under this contract on account of the
failure or partial failure or inefficiency of any plan or method so approved. Such approval shall be considered to
mean merely that the Engineer has no objection to the Contractor's using, upon his or her own full responsibility the
plan or method approved.
6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Engineer to the Contractor,
but not specified or required, if adopted or followed by the Contractor in whole or in part, shall be used at the risk
and responsibility of the Contractor; and the Engineer and the City shall assume no responsibility thereof.
6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory
manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon
notice from the Engineer.
6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks, reference points
and stakes and in case of destruction he or she shall replace his or her stakes, reference points and bench marks
and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance.
Contractor’s attention is directed to Section 7-03 of these Special Provisions.
6-14. Assistance to Engineer. At the request of the Engineer the Contractor shall provide men from his or her
force and tools, stakes and other materials to assist the Engineer temporarily in making measurements and surveys
and in establishing temporary or permanent reference marks. Payment for such materials and assistance will be
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made as provided for under the caption "Extra Work," provided, however, that the cost of setting stakes and marks
carelessly lost or destroyed by the Contractor's employees will be assessed to the Contractor.
6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the work,
without delay, all rejected and condemned materials or structures of any kind brought to or incorporated in the work
and upon his or her failure to do so, or to make satisfactory progress in so doing, within forty-eight (48) hours after
the service of a written notice from the Engineer, the condemned material or work may be removed by the City and
the cost of such removal shall be taken out of the money that may be due or may become due the Contractor on
account of or by virtue of this contract. No such rejected or condemned material shall again be offered for use by
the Contractor under this Contract.
6-16. Proof of Compliance with Contract. In order that the Engineer may determine whether the Contractor has
complied with the requirements of this contract, not readily enforceable through inspection and tests of the work and
materials, the Contractor shall, at any time when requested, submit to the Engineer properly authenticated
documents or other satisfactory proofs as to his or her compliance with such requirements.
6-17. Errors and Omissions. If the Contractor, in the course of the work, finds any errors or omissions in plans or
in the layout as given by survey points and instruction, or if he or she finds any discrepancy between the plans and
the physical conditions of the locality, he or she shall immediately inform the Engineer, in writing and the Engineer
shall promptly verify the same. Any work done after such discovery, until authorized, will be done at the Contractor's
risk.
6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in
behalf of the City and workmen who may be employed by the City on any work in the vicinity of the work to be done
under this contract with the work of such contractors or workmen. he or she shall make good promptly, at his or her
own expense, any injury or damage that may be sustained by other contractors or employees of the City at his or
her hands.
Any difference or conflict which may arise between the Contractor and other contractors, or between the contractor
and workmen of the City in regard to their work shall be adjusted and determined by the Engineer. If the work of the
Contractor is delayed because of any acts or omissions of any other contractor or of the City, the Contractor shall
on that account have no claim against the City other than for an extension of time.
6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right, if he
or she so desires, to stop the work and terminate the contract upon ten (10) days written notice to the Engineer and
recover from the City payment for all work actually performed and for all satisfactory materials actually delivered to
the site of the work for permanent incorporation therein, all as may be shown by the estimate of the Engineer.
(1) If the work is stopped under an order of any court or other competent public authority for a period
of time of three (3) months through no act or fault of the Contractor or of anyone employed by him.
(2) If the Engineer fails to issue the monthly certificate for payment in accordance with the terms of
this contract.
(3) If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as
provided by the terms of this contract, any sum certified by the Engineer or awarded by the City.
All provided that if such action to terminate the contract be not instituted by the Contractor within ten (10) days after
the alleged existence of such condition and if written notice of such action be not at that time delivered to the City
and the Engineer, then such right shall lapse until another occasion arises according to this section.
6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and
laborers as are competent and skilled in their respective lines of work and whenever the Engineer shall notify the
Contractor that any person on the work is, in his or her opinion, incompetent, unfaithful, intemperate or disorderly,
or refuses to carry out the provisions of this contract, or uses threatening or abusive language to any person on the
work representing the City, or is otherwise unsatisfactory, such person shall be discharged im
mediately from the work and shall not be re-employed upon it except with the consent of the Engineer.
6-21. Wage Rates.
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1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work
unconditionally and without subsequent deductions or rebate on any account the full amounts due at the
time of payment at wage rates not less than those contained in the applicable prevailing wage
determination, regardless of any contractual relationship which may be alleged to exist between the
Contractor and subcontractors and such laborers and mechanics.
2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section
1775, Contractor shall forfeit as a penalty to the Owner, $50.00 (or the higher minimum penalty as provided
in Section 1775(B)(ii) – (iii)) for each calendar day or portion thereof, for each workman paid less than the
stipulated prevailing rates for such work or craft in which such workman is employed for any work done
under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of
the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty
and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the
amount paid to each workman for each calendar day or portion thereof for which each workman was paid
less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor.
3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has
ascertained the general prevailing rate of wages (which rate includes employer payments for health and
welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work.
The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining
agreement of the particular craft, classification or type of workmen concerned. Copies of the General
Prevailing Wage Determination are available on the Internet at web address:
http://www.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of work in a
prominent place where it can easily be seen by the workers.
4. City will not recognize any claim for additional compensation because the Contractor has paid any rate in
excess of the prevailing wage rate obtained by the Contractor. The possibility of wage increases is one of
the elements to be considered by the Contractor in determining his or her bid and will not in any
circumstances be considered as the basis for a claim against the City.
5. The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time
require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE.
Commencing with contracts awarded or after April 1, 2015, all contractors and subcontractors must furnish
electronic certified payroll records directly to the DLSE.
6. Travel and Subsistence Payments.
Contractor shall make travel and subsistence payments to each workman needed to execute the
work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880,
Statutes of 1968).
7. Apprentices.
Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and
1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor
or any subcontractor under him. Contractor and any subcontractor under him or her shall comply
with the requirements of said sections in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other requirements may be
obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship,
San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste
material, but shall maintain the same in a neat and orderly condition throughout the construction period. The
Engineer shall have the right to determine what is or is not waste material or rubbish and the place and manner of
disposal.
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On or before the completion of the work, the Contractor shall without charge therefore carefully clean out all pits,
pipes, chambers or conduits and shall tear down and remove all temporary structures built by him or her and shall
remove rubbish of all kind from any of the grounds which he or she has occupied and leave them in first class
condition.
6-23. Guaranty. All work shall be guarantied for a period of one year from the date of acceptance by the City. The
Contractor shall promptly make all needed repairs arising out of defective materials, workmanship and equipment.
The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the
Contractor or his or her agent, the Contractor shall neglect to make or undertake with due diligence the aforesaid
repairs, provided, however, that in case of an emergency where, in the opinion of the City delay would cause
serious loss or damage, repairs may be made without notice being sent to the Contractor and the Contractor shall
pay the costs thereof.
Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractor shall furnish a Defective
Material and Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be
effective for a period of one (1) year after the completion and acceptance of the work.
SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY
7-01. Authority of the Engineer. All work done under this contract shall be done in a workmanlike manner and
shall be performed to the reasonable satisfaction of the Engineer, who shall have general supervision of all work
included hereunder. To prevent disputes and litigation, the Engineer (1) shall in all cases determine the amount,
quality, acceptability and fitness of the several kinds of work and materials which are to be paid for under this
contract, (2) shall decide all questions relative to the true construction, meaning and intent of the Special Provisions
and Drawings, (3) shall decide all questions which may arise relative to the classifications and measurements of
quantities and materials and the fulfillment of this contract and (4) shall have the power to reject or condemn all
work or material which does not conform to the terms of this contract. his or her estimate and decision in all matters
shall be a condition precedent to an appeal for arbitration, or the right of the Contractor to receive, demand, or claim
any money or other compensation under this agreement and a condition precedent to any liability on the part of the
City to the Contractor on account of this contract. Whenever the Engineer shall be unable to act, in consequence of
absence or other cause, then such engineer as the Engineer or the City shall designate, shall perform any and all of
the duties and be vested with any or all of the powers herein given to the Engineer.
7-02. Inspection. The City will provide engineering personnel for the inspection of the work.
The Engineer and his or her representatives shall at all times have access to the work whenever it is in preparation
or progress and the Contractor shall provide proper facilities for such access and inspection.
If the Special Provisions, the Engineer's instruction, laws, ordinances, or any public authority require any work to be
specially tested or approved, the Contractor shall give the Engineer timely notice of its readiness for inspection and,
if the inspection is by an authority other than the Engineer, of the date fixed for such inspection. Inspections by the
Engineer shall be promptly made at the source of supply where practicable. If any work shall be covered up without
approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination and properly
restored at the Contractor's expense.
Re-examination of any work may be ordered by the Engineer and, if so ordered, the work must be uncovered by the
Contractor. If such work is found to be in accordance with the contract documents, the City shall pay the cost of re-
examination and replacement. If such work is not in accordance with the contract documents, the Contractor shall
pay such cost.
Properly authorized and accredited inspectors shall be considered to be the representatives of the City limited to
the duties and powers entrusted to them. It will be their duty to inspect materials and workmanship of those portions
of the work to which they are assigned, either individually or collectively, under instructions of the Engineer and to
report any and all deviations from the Drawings, Special Provisions and other contract provisions which may come
to their notice. Any inspector may be considered to have the right to order the work entrusted to his or her
supervision stopped, if in his or her opinion such action becomes necessary, until the Engineer is notified and has
determined and ordered that the work may proceed in due fulfillment of all contract requirements.
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7-03. Surveys. Contractor shall furnish all land surveys, establish all base lines and bench marks and make
sufficient detailed surveys needed for working points, lines and elevations. The Contractor shall develop all slope
stakes and batter boards. Contractor shall also develop all additional working points, lines and elevations as he or
she may desire to facilitate his or her methods and sequence of construction.
7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which work
will be performed by the Contractor under this contract.
7-05. Retention of Imperfect Work. If any portion of the work done or material furnished under this contract shall
prove defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the same
shall not be of sufficient magnitude or importance to make the work dangerous or undesirable, the Engineer shall
have the right and authority to retain such work instead of requiring the imperfect work to be removed and
reconstructed, but he or she shall make such deductions therefor in the payments due or to become due the
Contractor as may be just and reasonable.
7-06. Changes in the Work. The Engineer shall have the right, in writing, to order additions to, omissions from, or
corrections, alterations and modifications in the line, grade, form, dimensions, plan, or kind or amount of work or
materials herein contemplated, or any part thereof, either before or after the beginning of construction. However,
the arithmetical sum of the cost to the City of additions and subtractions from the work under this contract shall not
exceed 10 percent of original contract amount or $5,000, whichever is the greater, unless based upon a
supplementary agreement to be made therefore.
The order of such additions, omissions, corrections, alterations and modifications shall be in writing and signed by
the Engineer and, in order, shall then be binding upon the Contractor. The Contractor shall proceed with the work
as changed and the value of such change shall be determined as provided for in section 10-07 of these Special
Provisions.
Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which is
necessarily affected by such alterations and is clearly the evident intention of the parties to this contract.
7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are
intended to be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to these
drawings, however, the Engineer shall furnish such additional drawings from time to time during the progress of the
work as are necessary to make clear or to define in greater detail the intent of the Special Provisions and the
contract drawings and the Contractor shall make his or her work conform to all such drawings.
7-08. Additional and Emergency Protection. Whenever, in the opinion of the Engineer, the Contractor has not
taken sufficient precautions for the safety of the public or the protection of the works to be constructed under this
contract, or of adjacent structures or property which may be injured by the processes of construction on account of
such neglect and whenever, in the opinion of the Engineer, an emergency shall arise and immediate action shall be
considered necessary in order to protect public or private, personal or property interest, then and in that event, the
Engineer, with or without notice to the Contractor may provide suitable protection to the said interests by causing
such work to be done and such material to be furnished as shall provide such protection as the Engineer may
consider necessary and adequate.
The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same
shall not be paid on presentation of the bills therefor, then such costs shall be deducted from any amounts due or to
become due the Contractor.
The performance of such emergency work under the direction of the Engineer shall in no way relieve the Contractor
from any damages which may occur during or after such precaution has been taken by the Engineer.
7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five (5) days
written notice to the Contractor. The work shall be resumed by the Contractor within ten (10) days after the date
fixed in the written notice from the City to the Contractor so to do. The City shall reimburse the Contractor for
expense incurred by the Contractor in connection with the work under this contract as a result of such suspension.
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If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give
notice in writing to the Contractor to resume work at a date within ten (10) days of the date fixed in the written notice
to suspend, then the Contractor may abandon that portion of the work so suspended and he or she will be entitled
to the estimates and payments for all work done on the portions so abandoned, if any, plus 5 percent of the value of
the work so abandoned, to compensate for loss of overhead, plant expense and anticipated profit.
7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she
should make a general assignment for the benefit of his or her creditors, or if a receiver should be appointed on
account of his or her insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in
cases for which extension of time is provided, to supply sufficient properly skilled workmen or proper materials, or if
he or she should fail to make prompt payments to subcontractors or for material or labor, or persistently disregard
laws, ordinances or the instructions of the Engineer, or otherwise be guilty of a substantial violation of any provision
of the contract, then the City, upon the certificate of the Engineer that sufficient cause exists to justify such action,
may, without prejudice to any other right or remedy and after giving the Contractor seven days written notice,
terminate the employment of the Contractor and take possession of the premises and of all materials, tools and
appliances and finish the work by whatever method the City may deem expedient. In such case, the Contractor
shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract
price shall exceed the expense of finishing the work, including compensation for additional managerial and
administrative services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid
balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided
and the damage incurred through the Contractor's default, shall be certified by the Engineer. In the event that a
termination under this section is determined to be improper, such termination shall be deemed a constructive
termination for convenience taken pursuant to section 7-12 below.
7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed or
partially completed portions of the work, notwithstanding the time for completing the entire work or such portions
which may not have expired; but such taking possession and using shall not be deemed an acceptance of any work
not completed in accordance with the contract documents. If such prior use increases the cost of or delays the
work, the Contractor shall be entitled to such extra compensation, or extension of time or both, as the Engineer may
determine.
7-12. Right of City to Terminate Contract for Convenience. The City may terminate performance of the work
called for by the contract documents in whole or, from time to time, in part, if the City determines that a termination
is in the City’s best interest. The Contractor shall terminate all or any part of the work upon delivery to the
Contractor of a notice of termination specifying that the termination is for the convenience of the City, the extent of
termination, and the effective date of such termination. After receipt of notice of termination, and except as directed
by the Engineer, the Contractor shall, regardless of any delay in determining or adjusting any amounts due under
this termination for convenience clause, immediately proceed with the following obligations:
1. Stop work as specified in the notice.
2. Complete any work specified in the notice of termination in a least cost/shortest time manner while still
maintaining the quality called for under the contract documents.
3. Leave the property upon which the Contractor was working and upon which the facility (or facilities) forming
the basis of the contract documents is situated in a safe and sanitary manner such that it does not pose
any threat to the public health or safety.
4. Terminate all subcontracts to the extent that they relate to the portions of the work terminated.
5. Place no further subcontracts or orders, except as necessary to complete the continued portion of the
contract.
6. Submit to the Engineer, within ten (10) calendar days from the effective date of the notice of termination, all
of the usual documentation called for by the contract documents to substantiate all costs incurred by the
Contractor for labor, materials and equipment through the effective date of the notice of termination. Any
documentation substantiating costs incurred by the Contractor solely as a result of the City's exercise of its
right to terminate this Contract pursuant to this clause, which costs the contractor is authorized under the
contract documents to incur, shall: (1) be submitted to and received by the Engineer no later than 30
calendar days after the effective date of the notice of termination; (2) describe the costs incurred with
particularity; and (3) be conspicuously identified as “Termination Costs occasioned by the City's
Termination for Convenience.”
Termination of the contract shall not relieve Surety of its obligation for any just claims arising out of or relating to the
work performed. In the event that the City exercises its right to terminate this contract pursuant to this clause, the
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City shall pay the Contractor, upon the Contractor's submission of the documentation required by this clause and
other applicable provisions of the contract documents, the following amounts:
All actual reimbursable costs incurred according to the provisions of this contract.
1. A reasonable allowance for profit on the cost of the Work performed, provided Contractor establishes to the
satisfaction of the Engineer that it is reasonably probable that Contractor would have made a profit had the
contract been completed and provided further, that the profit allowed shall in no event exceed fifteen (15%)
percent of the costs.
2. A reasonable allowance for Contractor's administrative costs in determining the amount payable due to
termination of the contract under this Article.
Notwithstanding any other provision of this Article, when immediate action is necessary to protect life and safety or
to reduce significant exposure or liability, the City may immediately order Contractor to cease work on the project
until such safety or liability issues are addressed to the satisfaction of the City or the contract is terminated.
SECTION 8. WORKMANSHIP, MATERIALS and EQUIPMENT
8-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or approved.
Work shall be done and completed in a thorough and workmanlike manner.
8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the
Contractor shall furnish materials or manufactured articles or shall do work for which no detailed specifications are
set forth, the materials or manufactured articles shall be of the best grade in quality and workmanship obtainable in
the market from firms of established good reputation, or, if not ordinarily carried in stock, shall conform to the usual
standards for first-class materials or articles of the kind required, with due consideration of the use to which they are
to be put. In general, the work performed shall be in full conformity and harmony with the intent to secure the best
standard of construction and equipment of the work as a whole or in part.
8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or
specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered
as used for the purpose of describing the material or equipment desired and shall be considered as followed by the
words "or approved equal". The Contractor may offer any material or equipment which shall be equal in every
respect to that specified, provided that written approval first is obtained from the Engineer.
8-04. Source of Materials. Price, fitness and quality being equal, preference shall be given by the Contractor for
supplies grown, manufactured or produced in the State of California and, next, for such products partially produced
in this State in accordance with Government Code Section 4332.
8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness for
the work. They shall be so located and disposed that prompt and proper inspection thereof may be made.
8-06. Drawings, Samples and Tests. As soon as possible after execution of the contract, the Contractor shall
submit to the Engineer, in quintuplicate, sufficient information including, if necessary, assembly and detail drawings
to demonstrate fully that the equipment and materials to be furnished comply with the provisions and intent of these
Special Provisions and Drawings. If the information thus submitted indicates the equipment or materials is
acceptable, the Engineer will return one copy stamped with his or her approval; otherwise, one copy will be returned
with an explanation of why the equipment or material is unsatisfactory. The Contractor shall have no claims for
damages or for extension of time on account of any delay due to the revision of drawings or rejection of material.
Fabrication or other work performed in advance of approval shall be done entirely at the Contractor's risk. After
approval of equipment or material, the Contractor shall not deviate in any way from the design and specifications
given without the written consent of the Engineer.
When requested by the Engineer, a sample or test specimens of the materials to be used or offered for use in
connection with the work shall be prepared at the expense of the Contractor and furnished by him or her in such
quantities and sizes as may be required for proper examination and tests, with all freight charges prepaid and with
information as to their sources.
All samples shall be submitted before shipment and in ample time to permit the making of proper tests, analyses, or
examination before the time at which it is desired to incorporate the material into the work. All tests of materials
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furnished by the Contractor shall be made by the Engineer. Samples shall be secured and tested whenever
necessary to determine the quality of the material.
SECTION 9. PROSECUTION OF WORK
9-01. Equipment and Methods. The work under this contract shall be prosecuted with all materials, tools,
machinery, apparatus and labor and by such methods as are necessary to the complete execution of everything
described, shown, or reasonably implied. If at any time before the beginning or during the progress of the work, any
part of the Contractor's plant or equipment, or any of his or her methods of execution of the work, appear to the
Engineer to be unsafe, inefficient, or inadequate to insure the required quality or the rate of progress of the work, he
or she may order the Contractor to increase or improve his or her facilities or methods and the Contractor shall
comply promptly with such orders; but, neither compliance with such orders nor failure of the Engineer to issue such
orders shall relieve the Contractor from his or her obligation to secure the degree of safety, the quality of the work
and the rate of progress required of the Contractor. The Contractor alone shall be responsible for the safety,
adequacy and efficiency of his or her plant, equipment and methods.
9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall complete
and make ready for full use all portions of the project made the subject of this contract within the time set forth in the
agreement bound herewith.
9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays
which might have been avoided by the exercise of care, prudence, foresight and diligence on the part of the
Contractor. The City will consider as avoidable delays within the meaning of this contract (1) delays in the
prosecution of parts of the work, which may in themselves be unavoidable, but do not necessarily prevent or delay
the prosecution of other parts of the work nor the completion of the whole work within the time herein specified, (2)
reasonable loss of time resulting from the necessity of submitting plans to the Engineer for approval and from the
making of surveys, measurements, inspections, and testing and (3) such interruptions as may occur in the
prosecution of the work on account of the reasonable interference of other contractors employed by the City which
do not necessarily prevent the completion of the whole work within the time herein specified.
9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this contract
shall include all delays which may result, through cause beyond the control of the Contractor and which he or she
could not have provided against by the exercise of care, prudence, foresight and diligence. Orders issued by the
City changing the amount of work to be done, the quantity of material to be furnished or the manner in which the
work is to be prosecuted and unforeseen delays in the completion of the work of other contractors under contract
with the City will be considered unavoidable delays, so far as they necessarily interfere with the Contractor's
completion of the whole of the work. Delays due to normally adverse weather conditions will not be regarded as
unavoidable delays. However, truly abnormal amounts of rainfall, temperatures or other weather conditions for the
location of the work and time of year may be considered as unavoidable delays if those conditions necessarily
cause a delay in the completion of the work.
9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in any
event, immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay, he or
she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause, in order that
the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if this
cannot be done, may determine whether the delay is to be considered avoidable or unavoidable, how long it
continues and to what extent the prosecution and completion of the work are to be delayed thereby.
9-06. Extension of Time. Should any delays occur which the Engineer may consider unavoidable, as herein
defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to said
delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages for
delay shall not be charged against the Contractor by the City during an extension of time granted because of
unavoidable delay or delays.
Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice
delivered to the Engineer within 15 days of the occurrence of the event giving rise to the claim. Failure to file said
written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim
and all supporting data must be delivered to the Engineer within 45 days of the occurrence unless the Engineer
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specifies in writing a longer period. All claims for a time extension must be approved by the Engineer and
incorporated into a written change order.
9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the
Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work
whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while
these conditions remain, unless, by special means or precautions approved by the Engineer, the Contractor shall
be able to overcome them.
The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents him
or her from placing concrete forms or placing and finishing concrete or asphalt concrete. Such unfavorable weather
day is defined as a rain day where precipitation prevents the contractor from performing the work more than four (4)
continuous hours within the authorized work period or a temperature day where the ambient temperature is below
that specified for the placement of materials associated with the controlling work item for more than four (4)
continuous work hours of the authorized work period.
9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7
a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and
protection of work already performed, or except in cases of absolute necessity and in any case only with the
permission of the Engineer.
It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she
first obtains the written permission of the Engineer and that such permission may be revoked at any time by the
Engineer if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to
justify inspection of the work.
9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any
subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him
or her in the performance of the work under this contract, unless paying compensation for all hours worked in
excess of eight (8) hours per day at not less than 1½ times the basic rate of pay. The Contractor shall forfeit to the
City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the
contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or
mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to
1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts
amendatory thereof.
SECTION 10. PAYMENT
10-01. Certification by Engineer. All payments under this contract shall be made upon the presentation of
certificates in writing from the Engineer and shall show that the work covered by the payments has been done and
the payments thereof are due in accordance with this contract.
10-02. Progress Estimates and Payment. The Engineer shall, within the first seven (7) days of each month,
make an estimate of the value of the work performed in accordance with this contract during the previous calendar
month.
The first estimate shall be of the value of the work satisfactorily completed in place and meeting the requirements of
the contract. And every subsequent estimate, except the final estimate, shall be of the value of the work
satisfactorily completed in place since the last preceding estimate was made; provided, however, that should the
Contractor fail to adhere to the program of completion fixed in this contract, the Engineer shall deduct from the next
and all subsequent estimates the full calculated accruing amount of the liquidated damages to the date of said
estimate, until such time as the compliance with the program has been restored.
The estimate shall be signed by the Engineer and, after approval, the City shall pay or cause to be paid to the
Contractor in the manner provided by law, an amount equal to 95 percent of the estimated value of the work
satisfactorily performed and complete in place.
10-03. Substitution of Securities.
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1. At such times that Pubic Contract Code Section 22300 is in effect Contractor may propose the substitution of
securities of at least equal market value for any moneys to be withheld to ensure performance under the Contract.
Market value shall be determined as of the day prior to the date such substitution is to take place. Such substitution
shall be made at the request and expense of the Contractor. The securities shall be one or more of the following
types:
(a) Bonds or interest-bearing notes or obligations of the United States, or those for which the faith and
credit of the United States are pledged for the payment of principal and interest.
(b) Bonds or interest-bearing notes on obligations that are guaranteed as to principal and interest by a
federal agency of the United States.
(c) Bonds of the State of California, or those for which the faith and credit of the State of California are
pledged for the payment of principal and interest.
(d) Bonds or warrants, including, but not limited to, revenue warrants, of any county, city, metropolitan
water district, California water district, California water storage district, irrigation district in the State of
California, municipal utility district, or school district of the State of California, which are rated by Moody's or
Standard and Poor as A or better.
(e) Bonds, consolidated bonds, collateral trust debentures, consolidated debentures, or other obligations
issued by federal land banks or federal intermediate credit banks established under the Federal Farm Loan
Act, as amended; debentures and consolidated debentures issued by the Central Bank for Cooperatives
and banks for cooperatives established under the Farm Credit Act of 1933, as amended; bonds, or
debentures of the Federal Home Loan Bank Board established under the Federal Home Loan Bank Act;
and stock, bonds, debentures and other obligations of the Federal National Mortgage Association
established under the National Housing Act as amended and bonds of any Federal Home Loan Mortgage
Corporation.
(f) Commercial paper of "prime" quality as defined by a nationally recognized organization which rates
such securities. Eligible paper is further limited to issuing corporations: (1) organized and operating within
the United States; (2) having total assets in excess of five hundred million dollars ($500,000,000); and (3)
approved by the Pooled Money Investment Board of the State of California. Purchases of eligible
commercial paper may not exceed 180 days' maturity, nor represent more than 10 percent of the
outstanding paper of an issuing corporation.
(g) Bills of exchange or time drafts on and accepted by a commercial bank, otherwise known as bankers
acceptances, which are eligible for purchase by the Federal Reserve System.
(h) Certificates of deposits issued by a nationally or state-chartered bank or savings and loan association.
(i) The portion of bank loans and obligations guaranteed by the United States Small Business
Administration or the United States Farmers Home Administration.
(j) Student loan notes insured under the Guaranteed Student Loan Program established pursuant to the
Higher Education Act of 1965, as amended (20 U.S.C. 1001, et seq.) and eligible for resale to the Student
Loan Marketing Association established pursuant to Section 133 of the Education Amendments of 1972, as
amended (20 U.S.C. 1087-2).
(k) Obligations issued, assumed or guaranteed by International Bank for Reconstruction and
Development, the Inter-American Development Bank, the Asian Development Bank, or the Government
Development Bank of Puerto Rico.
(l) Bonds, debentures and notes issued by corporations organized and operating within the United States.
Such securities eligible for substitution shall be within the top three ratings of a nationally recognized rating
service.
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2. The securities shall be deposited with City or with any commercial bank as escrow agent, who shall arrange for
transfer of such securities to the Contractor upon satisfactory completion of the contract. Any interest accrued or
paid on such securities shall belong to the Contractor and shall be paid upon satisfactory completion of the contract.
The market value of the securities deposited shall at all times be maintained in an amount at least equal, in the sole
judgment of City, to the moneys to be withheld pursuant to the Contract Documents to ensure performance of the
Contract. In order to comply with this condition, Contractor shall deposit additional securities as necessary upon
request by City or the escrow agent.
3. Upon acceptance of any Proposal that includes substituting securities for amounts withheld to ensure
performance, a separate escrow agreement satisfactory in form and substance to City shall be prepared and
executed by City, the Contractor and the escrow agent, which may be City. The escrow agreement shall specify,
among other matters, value of securities to be deposited; procedures for valuing the securities and for adding or
withdrawing securities to maintain the market value of the deposited securities at least equal to the amount of
moneys which would otherwise be withheld; the terms and conditions of conversion to cash in case of the default by
the Contractor; and terms, conditions and procedure for termination of the escrow. City shall have no obligation to
enter any such Agreement that does not provide the City with the unilateral right to convert securities to cash and to
gain immediate possession of the cash.
10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the whole
shall have been completed satisfactorily. The Contractor shall notify the Engineer, in writing, of the completion of
the work, whereupon the Engineer shall promptly, by personal inspection, satisfy himself as to the actual completion
of the work in accordance with the terms of the contract and shall thereupon recommend acceptance by the City
Council.
10-05. Final Estimate and Payment. The Engineer shall, as soon as practicable after the final acceptance of the
work done under this contract, make a final estimate of the amount of work done thereunder and the value thereof.
Such final estimate shall be signed by the Engineer, and after approval, the City shall pay or cause to be paid to the
Contractor, in the manner provided by law, the entire sum so found to be due hereunder, after deducting therefrom
all previous payments and such other lawful amounts as the terms of this contract prescribe.
In no case will final payment be made in less than thirty-five (35) days after the filing of the notice of completion with
the County Recorder.
10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed, through fault of the
City beyond the time stipulated, such delay shall not constitute a breach of contract or be the basis for a claim for
damages, but the City shall pay the Contractor interest on the amount of the payment at the rate of 6 percent per
annum for the period of such delay. The terms for which interest will be paid shall be reckoned, in the case of any
monthly or progress payment, from the twentieth day of the month next succeeding the month in which the work
was performed to the date of payment of the estimate; and in the case of the final estimate, from the forty-fifth day
after acceptance to the date of payment of the final estimate.
The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as
evidenced by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the
amount thereof, as determined by the City, shall be added to a succeeding payment. If the interest shall become
due on the final payment, it shall be paid on a supplementary voucher to interest or any sum or sums which, by the
terms of this contract, the City is authorized to reserve or retain.
10-07. Extra Work and Work Omitted. Whenever corrections, alterations, or modifications of the work under this
contract ordered by the Engineer and approved by the City increase the amount of work to be done, such added
work shall be known as "extra work"; and when such corrections, alterations, or modifications decrease the amount
of work to be done, such subtracted work shall be known as "work omitted".
When the Contractor considers that any changes ordered involve extra work, he or she shall immediately notify the
Engineer in writing and subsequently keep him or her informed as to when and where extra work is to be performed
and shall make claim for compensation therefor each month not later than the first day of the month following that in
which the work claimed to be extra work was performed and he or she shall submit a daily complete statement of
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materials and labor used and expenses incurred on account of extra work performed, showing allocation of all
materials, labor and expenses.
All such claims shall state the date of the Engineer's written order and the date of approval by the City authorizing
the work on account of which claim is made. Unless such notification is made in writing within the time specified
and unless complete statements of materials used and expenses incurred on account of such extra work are
furnished as above required, the Contractor shall not be entitled to payment on account of extra work and
Contractor shall be deemed to have waived the right to make any future claims for compensation for such extra
work.
When changes decrease the amount of work to be done, they shall not constitute a claim for damages on account
of anticipated profits on the work that may be omitted.
10-08. Compensation for Extra Work or Work Omitted. Whenever corrections, additions, or modifications in the
work under this contract change the amount of work to be done or the amount of compensation due the Contractor,
excepting increases or decreases in contract items having unit contract prices for each measurable quantity
installed in place, and such changes have been ordered in writing by the Engineer and approved by the City prior to
the Contractor performing the extra work, then a price may be agreed upon. Failing such an agreement in price, the
Contractor shall be compensated for performing extra work pursuant to the provisions of Section 4-1.03 D,"Extra
Work", and Section 9-1.03,"Force Account Payment" of the Standard Specifications.
This method of determining the price of work shall not apply to the performance of any work which is required or
reasonably implied to be performed or furnished under this contract.
10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not
completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend the
time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the Contractor
and to deduct from the final payment for the work the actual cost to the City of engineering, inspection,
superintendence and other overhead expenses which are directly chargeable to the contract and which accrue
during the period of such extension, except that the cost of final unavoidable delays shall not be included in such
charges.
10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence and
that, in case all the work is not completed before or upon the expiration of the time limit as set forth, damage, other
than those cost items identified in section 10-09, will be sustained by the City and that it is and will be impracticable
to determine the actual amount of damage by reason of such delay; and it is therefore agreed that the Contractor
will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar day's delay
beyond the time prescribed.
In compliance with the provisions of California Public Contract Code § 7102, the Contractor will be compensated for
damages incurred due to delays in completing the work due solely to the fault of the City, where such delay is
unreasonable under the circumstances and not contemplated by the parties. The Contractor and City agree that
determining actual damages is impracticable and extremely difficult. As such, the Contractor shall be entitled to the
appropriate time extension and to payment of liquidated damages in the sum of $250 per day of delay in excess of
the time specified for the completion of the work. Such amount shall constitute the only payment allowed and shall
necessarily include all overhead (direct or indirect), all profit, all administrative costs, all bond costs, all labor,
materials, equipment and rental costs, and any other costs, expenses and fees incurred or sustained as a result of
such delay. The Contractor expressly agrees to be limited solely to the liquidated damages for all such delays as
defined in this subsection.
SECTION 11. MISCELLANEOUS
11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice, it shall be
deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer
of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid,
to the last business address known to the giver of the notice. If mailed, the notice shall be deemed received on the
date of delivery stated in the return receipt.
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11-02. Computation of Time. When any period of time is referred to in the Contract Documents by days, it shall
be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a
Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be
omitted from the computation.
11-03. Claims Procedure
Contractor shall timely comply with all notices and requests for changes to the contract time or contract price, as a
prerequisite to filing any claim governed by this Article. The failure to timely submit a notice of delay or notice of
change, or to timely request a change to the contract time or contract price, or to timely provide any other notice or
request required herein shall constitute a waiver of the right to further pursue the claim under the contract or at law.
A. Intent. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code
prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and
judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1,
2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to
resolve disputes on construction claims. The intent of this Article is to implement Sections 20104 et
seq. and Section 9204 of the California Public Contract Code. This Article shall be construed to be
consistent with said statutes.
B. Claims. For purposes of this Article, “Claim” means a separate demand by the Contractor, for (A) a
time extension, (B) payment of money or damages arising from work done by or on behalf of the
Contractor pursuant to the Contract, or (C) an amount the payment of which is disputed by the District.
Claims governed by this Article may not be filed unless and until the Contractor completes all
procedures for giving notice of delay or change and for the requesting of a time extension or change
order. Claims governed by this Article must be filed no later than the date of final payment. The claim
shall be submitted in writing to the District and shall include on its first page the following in 16 point
capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to
substantiate the claim. Nothing herein is intended to extend the time limit or supersede notice
requirements otherwise provided by contract for the filing of claims, including all requirements
pertaining to compensation or payment for extra work, disputed work, and/or changed conditions.
Failure to follow such contractual requirements shall bar any claims or subsequent lawsuits for
compensation or payment thereon.
C. Supporting Documentation. The Contractor shall submit all claims in the following format:
Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is
made
List of documents relating to claim:
Specifications
Drawings
Clarifications (Requests for Information)
Schedules
Other
Chronology of events and correspondence
Analysis of claim merit
Analysis of claim cost
Time impact analysis in CPM format
If Contractor’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or
Specifications for the project, Contractor shall provide a summary of the percentage of the claim subject to design
errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions.
D. City’s Response. Upon receipt of a claim pursuant to this Article, City shall conduct a reasonable
review of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written statement
identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed
portion of the claim will be processed and made within 60 days after the City issues its written statement.
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If the City needs approval from its governing body to provide the Contractor a written statement identifying
the disputed portion and the undisputed portion of the claim, and the City’s governing body does not meet within the
45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or
certified mail, return receipt requested, the City shall have up to three days following the next duly publicly noticed
meeting of the City’s governing body after the 45-day period, or extension, expires to provide the Contractor a
written statement identifying the disputed portion and the undisputed portion.
Within 30 days of receipt of a claim, the City may request in writing additional documentation supporting the
claim or relating to defenses or claims the District may have against the Contractor. If additional information is
thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of City
and the Contractor. The City’s written response to the claim, as further documented, shall be submitted to the
Contractor within 30 days (if the claim is less than $15,000, within 15 days) after receipt of the further
documentation, or within a period of time no greater than that taken by the Contractor in producing the additional
information or requested documentation, whichever is greater.
E. Meet and Confer. If the Contractor disputes the City’s written response, or the City fails to
respond within the time prescribed, the Contractor may so notify the City, in writing, either within 15 days of receipt
of the City’s response or within 15 days of the City’s failure to respond within the time prescribed, respectively, and
demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of
a demand, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute.
F. Mediation. Within 10 business days following the conclusion of the meet and confer conference, if
the claim or any portion of the claim remains in dispute, the City shall provide the Contractor a written statement
identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on
an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written
statement. Any disputed portion of the claim, as identified by the Contractor in writing, shall be submitted to
nonbinding mediation, with the City and the Contractor sharing the associated costs equally. The City and
Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has
been identified in writing, unless the parties agree to select a mediator at a later time.
If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall
select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear
the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.
For purposes of this section, mediation includes any nonbinding process, including, but not limited to,
neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in
dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the
timeframes in this section.
Unless otherwise agreed to by the City and the Contractor in writing, the mediation conducted pursuant to
this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after
litigation has been commenced.
The mediation shall be held no earlier than the date the Contractor completes the work or the date that the
Contractor last performs work, whichever is earlier. All unresolved claims shall be considered jointly in a single
mediation, unless a new unrelated claim arises after mediation is completed.
G. Procedures After Mediation. If following the mediation, the claim or any portion remains in
dispute, the Contractor must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2
(commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code prior to initiating
litigation. For purposes of those provisions, the running of the period of time within which a claim must be filed shall
be tolled from the time the Contractor submits his or her written claim pursuant to subdivision (a) until the time the
claim is denied, including any period of time utilized by the meet and confer conference.
H. Civil Actions. The following procedures are established for all civil actions filed to resolve claims
of $375,000 or less:
Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall
submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation
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was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the terms
of this Contract. The mediation process shall provide for the selection within 15 days by both parties of a
disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded
within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause
showing to the court.
If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5
(commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section
1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of
Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision
consistent with the rules pertaining to judicial arbitration. In addition to Chapter 2.5 (commencing with Section
1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in
construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment
shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the
other party.
I. Government Code Claims. In addition to any and all contract requirements pertaining to notices
of and requests for compensation or payment for extra work, disputed work, construction claims and/or changed
conditions, the Contractor must comply with the claim procedures set forth in Government Code Sections 900, et
seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based
upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures
pertaining to extra work, disputed work, construction claims, and/or changed conditions have been followed by
Contractor. If no such Government Code claim is submitted, or if the prerequisite contractual requirements are not
satisfied, no action against the City may be filed. A Government Code claim must be filed no earlier than the
date the work is completed or the date the Contractor last performs work on the project, whichever occurs
first. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim
arises after the Government Code claim is submitted.
J. Non-Waiver. The City’s failure to respond to a claim from the Contractor within the time periods
described in this Article or to otherwise meet the time requirements of this Article shall result in the claim being
deemed rejected in its entirety.
11-04. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to the
enforcement or interpretation of this contract, arising out of Contractor's performance or relating in any way to the
work shall be brought in Mendocino County and that venue will lie in Mendocino County.
Except as otherwise expressly provided by law, the parties waive any objections they might otherwise have to the
propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall govern
any such litigation.
The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder
to the parties hereto and, in particular but without limitation, the warranties, guaranties and obligations imposed
upon the Contractor and all of the rights and remedies available to the City thereunder, shall be in addition to and
shall not be construed in any way as a limitation of, any rights and remedies available to any or all of them which
are otherwise imposed or available by law or contract, by special warranty or guaranty, or by other provisions of the
contract documents and the provisions of this paragraph shall be as effective as if repeated specifically in the
contract documents in connection with each particular duty, obligation, right and remedy to which they apply. All
warranties and guaranties made in the contract document shall survive final payment and termination or completion
of this contract. The City disclaims an express or implied warranty that the plans and specifications identify all site
conditions that could affect the time or cost to complete the Work.
11-05. Waiver. The Contractor shall strictly comply with all notices and other contract requirements. Waiver by the
City of any failure of the Contractor to comply with any term of the contract, including the notice provisions, shall not
be deemed a waiver of a subsequent breach.
Page 121 of 227
GOBBI STREET ELECTRIC SERVICE 25 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
TECHNICAL SPECIFICATIONS
SECTION 12. GENERAL INFORMATION
12-01. Location and Scope of Work. All of the work to be performed is within the City of Ukiah and consists of
completing the conversion of electrical overhead services to underground services at various locations on Gobbi
Street, Leslie Street and Marshall Street.
The Contractor should familiarize himself with the local conditions of the project sites. Failure to do so will in no
way relieve him of the responsibility for performing any of the work or operations required as a part of this contract.
Further information regarding the work or these specifications can be obtained from Mary Horger at (707) 463-6233.
12-02. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections
covering the various phases of work as follows:
Section No. Title
12 General Information
13 Construction Details
14 Exclusions from General Conditions
15 Amendments to General Conditions
12-03. Arrangement of Plans. General locations and linear quantities of the work are shown in Appendix "A". A
map will be provided to the successful bidder showing the exact locations of the work to be done.
12-04. Business Licenses. The Contractor and any subcontractors shall each secure and maintain a valid City of
Ukiah Business License prior to the start of any portion of the work.
12-05. Permits. The Contractor shall provide, procure, and pay for all permits required to complete this work.
12-06. Standard Specifications and Standard Plans. The Standard Specifications and Standard Plans of the
California State Department of Transportation, 2018, are hereby made a part of these Special Provisions and are
hereinafter referred to as "California Standard Specifications" and "California Standard Plans."
Whenever in the California Standard Specifications and the California Standard Plans the following terms are used,
they shall be understood to mean and refer to the following:
Department of Transportation - The City Council.
Director of Public Works - The City of Ukiah Director of Public Works.
Engineer - The Engineer, designated by the City Council, acting either directly or through properly authorized
agents, such agents acting within the scope of the particular duties entrusted to them.
Laboratory - The designated laboratory authorized by the City of Ukiah to test materials and work involved in the
contract.
State - The City of Ukiah
Other terms appearing in the California Standard Specifications and the California Standard Plans shall have the
intent and meaning specified in Section I, Definition of Terms of the California Standard Specifications.
In case of discrepancy between the contract documents, the order of precedence from the highest to lowest is as
follows:
1. (City) Special Provisions
2. (City) Project Plans
Page 122 of 227
GOBBI STREET ELECTRIC SERVICE 26 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
3. City Standard Plans and Details
4. California Standard Plans
5. California Standard Specifications
12-07. Temporary Facilities. All temporary facilities are the responsibility of the Contractor. The removal of said
facilities shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all damages to
existing facilities which are a result of the work.
12-08. Public Convenience and Safety. The Contractor shall conduct operations so as to cause the least
possible obstruction and inconvenience to public traffic. The Contractor shall, at his or her expense, furnish such
flag persons and furnish, erect, construct and maintain such fences, barriers, lights, signs, detours, pedestrian
walkways, driveway ramps and bridging as may be necessary to give adequate warning to the public that work is in
progress and that dangerous conditions exist, to provide access to abutting properties and to permit the flow of
pedestrian and vehicular traffic to safely and expeditiously pass the work.
12-09. Maintaining Traffic. Attention is directed to Section 7-1.08, "Public Convenience," 7-1.09, "Public Safety,"
7-1.092, "Lane Closure," and 7-1.095, "Flagging Costs," of the California Standard Specifications.
Streets shall be open to through vehicular traffic during non-working hours. All public traffic shall be permitted to
pass through the work with as little inconvenience and delay as possible.
Full costs for "Maintaining Traffic", including "Flagging Costs", shall be considered as included in the various items
of work and no additional compensation will be made.
12.10. Stream Pollution. The Contractor shall exercise every reasonable precaution to prevent muddying or
silting of live streams, and the Contractor's attention is called to the fact that the terms of this contract do not relieve
him or her of responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code or other
applicable statutes relating to pollution prevention or abatement.
12-11. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work
performed under this contract for a period of one year from the date of final acceptance. He shall replace promptly
and at his own expense any materials and/or workmanship which fail during this warranty period.
12-12. Utilities. No water, sewer or electrical services will be provided by the owner. It is the Contractor's sole
responsibility to arrange such services as necessary.
12-13. Preconstruction Conference. A preconstruction conference will be held before any work will be allowed to
commence. This meeting will cover inspection, schedule for work, and among other items, the responsibilities and
procedures of each of the interested parties to assure that the project will be completed in accordance with the
contract documents.
12-14. Safety Requirements. The Contractor shall comply with all pertinent provisions of the Department of Labor
"Safety and Health Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or modifications
thereto, in effect during construction of this project.
Page 123 of 227
GOBBI STREET ELECTRIC SERVICE 27 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
SECTION 13 - CONSTRUCTION DETAILS
13-01. Background. The City of Ukiah is seeking bids to complete the conversion of electrical overhead services
to underground services at various locations on Gobbi Street, Leslie Street and Marshall Street. The project
consists of installation of new conduit from stub conduit located near each panel location to a new lockable gutter
termination, or from an existing weatherhead to a new weatherhead, or any configuration provided by the City of
Ukiah Electrical Department (See Appendices for location specific drawings). Additionally, it requires removal and
disposal of all existing un-used conduit, brackets, flashing and weatherheads. The contractor will be required to
match all building paint colors, roofing shingles, roof designs, making sure all roofing is sealed and secured from
rain. Any damages to the building, yards or landscaping are to be fully repaired. All buildings have been identified
for the type of conversion (See Table 1).
13-02. Work Requirements.
a. Work will be performed between the hours of 7:00 AM and 5:00 PM, Monday through Friday. The
Contractor must receive the approval of the Electric Utility Department, or authorized representative,
prior to commencing any work at each location.
b. Contractor shall notify all property owners 48 hours in advance of any construction or disruption of
traffic flow impacting the property.
c. Contractor shall be responsible for all permits required to perform the work. Including all electrical,
roofing and construction repairs.
d. Encroachment permit will be issued at no cost. Building permits must be obtained through the City of
Ukiah building department and shall be included in bid (See line item # 10).
e. Contractor shall hire a licensed roofing professional to repair all roof structures.
f. Contractor shall maintain an adequate crew of employees to perform the service required.
g. Unit prices quoted shall include all equipment, material, tools, and labor required to complete the work.
h. Contractor shall be responsible for any damage to private property resulting directly or indirectly from
Contractor’s actions.
i. All employees of Contractor shall wear a uniform or shirt that clearly identifies the company.
j. Contractor shall provide a list of employees’ names, dates worked, and hour worked on each date, for
each project or job within the City of Ukiah, if requested.
k. Contractor agrees to require his/her employee to always present a neat appearance while engaged in
the performance of their duties and maintain good bearing towards the public. Should, for any reason,
an employee is unsatisfactory in the opinion of the authorized representative, the Contractor, when
notified in writing, shall cause the employee to be removed from the project or job and replaced by an
employee satisfactory to the authorized representative.
l. Contractor shall provide, for all projects, a supervisor/foreman, when requested, with a minimum of five
(5) years of experience related to the electrical industry. The supervisor/foreman shall remain on-site
during the entire job, when requested.
m. Contractor shall use and furnish all vehicles and equipment necessary for the satisfactory performance
of the work set forth in this Scope of Work. All vehicles and equipment shall display the name and/or
logo of Contractor’s company. The name and logo shall be large enough to be easily legible from fifty
(50) feet, during their work.
n. Contractor shall keep all vehicles and equipment in a neat and clean appearance and maintained in
excellent mechanical condition.
o. The Contractor shall verify the location of all utilities prior to repair or maintenance and shall be held
liable for all damages incurred due to Contractor’s work-related operations.
p. The Contractor must remain within the work areas to the best of their ability. Contractor shall further
protect property and facilities adjacent to the work areas and all property and facilities within the work
areas. After completion of work, the project area shall be clean and in the original condition. All public
or privately-owned improvements and facilities shall be restored to their original condition and location.
In the event improvements of the facilities are damaged, they shall be replaced with new materials
equal or better to the original. Contractor shall repair such damage at their expense.
q. Contractor must take all due precautionary measures to protect all the existing utilities. The
Contractor’s attention is directed to the one-call utility notification service provided by Underground
Service Alert (USA). USA member utilities will provide the Contractor with the locations of their
Page 124 of 227
GOBBI STREET ELECTRIC SERVICE 28 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
substructures when given at least 48 hours’ notice. Such request should be requested through USA @
811 or 800-227- 2600.
13-03. Project Tasks.
a. Locate underground electric conduit stub, install a new 8”x8”x16” lockable gutter box in location to
intercept both underground and overhead conduits, extend rigid steel conduit and/or cut conduits to
gutter, complete terminations in gutter, remove old weatherhead and conduit from the new gutter
location and patch the roof to match the existing. Flashing, water proofing and any roof repairs must be
made according to the manufacturer’s specifications (See Appendices for typical gutter install and roof
repair diagrams). The electrical contractor may also be required to troubleshoot breakers and fuses,
locate underground electric conduit stub, extend to roof using rigid steel conduit, place weatherhead
and terminate to old weatherhead.
b. Refer Table 1 “Gobbi Street Overhead to Underground Panel Conversions sheet” to see if the City is
requesting a Specialized design for a property (See Appendices for location specific requirements).
c. All boxes must be sealed watertight.
d. Roof repairs: All roof repairs must be completed by a licensed roofing contractor. Roof repairs must
be sealed and watertight and must be completed in accordance with the roofing manufacturer’s
specifications.
e. Any damaged landscaping must be repaired to match existing or better. Any damaged plants shall be
replaced.
f. All work performed shall be in accordance with all local, State and Federal guidelines and follow all
California Electric Code and NFPA Standards.
g. Contractor is responsible for any leaks or issues for one year following completion of the work.
(This section is left intentionally blank.)
Page 125 of 227
GOBBI STREET ELECTRIC SERVICE 29 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
TABLE 1
Line
No.ADDRESS
TYPICAL GUTTER
INSTALL
(FIGURE "A")
SPECIALIZED
DESIGN
400 AMP CT
DISCONNECT
ROOF REPAIR
(FIGURE "B")
703 S. STATE XX X
157 E. GOBBI XX X
3 154 E. GOBBI XX
4 160 E. GOBBI XX
166 E. GOBBI XX X
600 MARSHALL XX X
608 MARSHAL XX X
609 & 609A MARSHALL XX X
9 619 MARSHALL XX
10 629 MARSHALL X
11 618 & 628 MARSHALL XX
12 639 MARSHALL X
13 649 MARSHALL XX
14 659 MARSHALL XX
15 653 MARSHALL XX
668 MARSHALL XX
17 679 MARSHALL XX
178 E. GOBBI XX
19 671, 669 & 667 LESLIE XX
661, 663 & 665 LESLIE XX
21 653, 651 & 649 LESLIE XX
16 Note: All the way in the backyard, possible busbar gutter box
18 Note: 10' above gas main and paint. (see drawing)
20 Note: House meter, seven total #1s, roof repair each
Note: Meter panel is in a wood cabinet. New gutter box to be vertical.5
6
7
8
Note: Figure "A" ‐ must remove all existing conduit and patch holes and match paint
Note: Exra long gutter box, gas main directly under panel (stay 3' away)
Note: Figure "A" ‐ must remove all existing conduit and patch holes and match paint
GOBBI STREET OVERHEAD TO UNDERGROUND SERVICE CONVERSIONS
Note: 2‐4" pvc Rigid Conduits to extrend through building to a gutter above existing panel.
1
2 Note: rigid conduit to go between windows and around back corner to new gutter over panel.
Page 126 of 227
GOBBI STREET ELECTRIC SERVICE 30 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS
14.01. Provisions to be Excluded from General Conditions. The following designated provisions of the General
Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby excluded from
the terms of the Notice to Bidders, Proposal, Agreement and other contract documents as though entirely omitted
from said General Conditions:
(1) Section 6-02. Office at the Site
(2) Section 7-03. Surveys
No other exclusions.
SECTION 15. AMENDMENTS TO GENERAL CONDITIONS
15-01. Sections of General Conditions to be Amended.
The following designated sections of the Special Provisions are hereby amended to read as follows:
No amendments.
Page 127 of 227
GOBBI STREET ELECTRIC SERVICE 31 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
BID SUBMITTAL CHECKLIST
The following is a checklist to assist you in your submission of your bid documents. Please make sure you
include the following when submitting your bid documents to reduce the risk of having your bid rejected:
Did you include?...
o Proposal (Page 32)
Unit prices filled out clearly.
Extended prices filled out clearly and calculated correctly
Total bid amount filled out clearly and calculated correctly
Sign the proposal, and provide complete information
CLSB No. and expiration date
Department of Industrial Relations Public Works Contractor Registration Number
o Fair Employment Practices Certification (Page 36)
Filled out completely per instruction
o Worker’s Compensation Certificate (Page 37)
Filled out completely per instruction
o Certification of Non-Discrimination in Employment (Page 38)
Filled out completely per instruction
o List of Proposed Subcontractors (Page 39)
Filled out completely per instruction
o Statement of Experience (Page 40)
o Signature of Bidder (Page 41)
Filled out completely per instruction
Authorized signature provided
o Bidder’s Bond (Page 42)
Filled out completely per instruction
o Non-Collusion Affidavit (Page 43)
Filled out completely per instruction
Notarized
o Addenda Issued
Check the City website for any addenda issued: www.cityofukiah.com/purchasing.
Page 128 of 227
GOBBI STREET ELECTRIC SERVICE 32 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
CITY OF UKIAH
MENDOCINO COUNTY, CALIFORNIA
PROPOSAL
FOR
GOBBI STREET ELECTRIC SERVICE OVERHEAD TO UNDERGROUND CONVERSION
Specification No. 22-09
The undersigned, as bidder,
declares that he or she has examined thoroughly all of the contract documents herein contained, that this proposal
is made without collusion with any other person, firm or corporation and that all laws and ordinances relating to the
interest of public officers in this contract have been complied with in every respect.
AND he or she proposes and agrees, if this proposal is accepted,
1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the
copy of the agreement herein contained
a) to provide all necessary machinery, tools, apparatus and other means of construction;
b) to furnish all materials;
c) to provide all superintendence, overhead expenses and all labor and expenses of whatever
nature necessary to complete the job in conformity with the specifications and drawings and
other contract provisions herein or reasonably implied hereby or as necessary to complete the
work in the manner and within the time named herein and according to the requirements and to
the reasonable satisfaction of the City Engineer;
d) to pay all charges of freight transportation and hauling;
2) that he or she indemnifies the City against any loss or damage arising from any act of the
undersigned as Contractor; and
3) that he or she will accept as full payment therefor the following sums:
Page 129 of 227
GOBBI STREET ELECTRIC SERVICE 33 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
BIDDING SCHEDULE
In the case of any discrepancy between the unit price and the total set forth for the item, the unit price shall prevail;
provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any
reason, or is omitted, or in the case of lump sum items, is not the same amount as the entry in the “Total” column,
then the amount set forth in the “Total” column for the item shall prevail in accordance with the following:
1. As to lump sum items, the amount set forth in the “Total” column shall be the unit price;
2. As to unit basis items, the amount set forth in the “Total” column shall be divided by the estimated quantity
for the item and the price thus obtained shall be the unit price.
The Total Base Bid shall be the sum of the items in the “Total” column. In case of discrepancy between the sum of
the items in the “Total” column and the amount entered as Total Base Bid, the sum of the “Total” column items shall
prevail. The bid comparison will be based on the sum of the items in the “total” column for each bidder.
The Unit prices for the various Construction Items below include all costs associated with the General Conditions,
Special Provisions, Requirements of the Construction Contract, and represent the total, complete, in-place cost for
each specific Construction Item in accordance with the Construction Documents, including all elements, work
components, accessories, and connections, shown in applicable details or required to yield a complete, sound and
functional component or system appropriate for its intended function, whether or not such is specifically described
or listed in any description of measurement or payment. The total amount of the Construction items below shall
represent the total and complete cost of the fully functional Project. All work not specifically listed below be required
to complete the work of the various construction items and the cost of such shall be considered as included
throughout the various unit prices indicated.
Lowest bid will be based on the lowest Base Bid.
Page 130 of 227
GOBBI STREET ELECTRIC SERVICE 34 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
NAME OF BIDDER:
SPEC #: 22-09
PROJECT NAME: GOBBI STREET ELECTRIC SERVICE OVERHEAD TO UNDERGROUND
CONVERSION
ITEM
#
DESCRIPTION UNIT OF
MEASURE
QUANTITY UNIT PRICE TOTAL
1 Typical Gutter Over Panel Installation (plus Specialized
Design) (Location per Table 1, Page 29, Line 1.) EA
1 $__________ $__________________
2
Typical Gutter Over Panel Installation (plus Specialized
Design) (Locations per Table 1, Page 29, Lines 2, 6, and
8.)
EA
4 $__________ $__________________
3
Typical Gutter Over Panel Installation (Locations per
Table 1, Page 29, Lines 3, 4, 9, 11, 13, 14, 15, 17, 19, 20
and 21.)
EA
18 $__________ $__________________
4 Typical Gutter Over Panel Installation (plus Specialized
Design) (Locations per Table 1, Page 29, Line 5.)
EA
1 $__________ $__________________
5 Typical Gutter Over Panel Installation (400 Amp CT
Disconnect) (Location per Table 1, Page 29, Line 18.)
EA
1 $__________ $__________________
6 Typical Gutter Over Panel Installation (plus Specialized
Design) (Location per Table 1, Page 29, Line 7.)
EA
1 $__________ $__________________
7 Roof Repair only (Location per Table 1, Page 29, Line
10.)
EA
1 $__________ $__________________
8 Typical Gutter Over Panel Installation (No Roof Repair)
(Location per Table 1, Page 29, Line 12.)
EA
1
$__________ $__________________
9 (Roof Repair plus Specialized Design) (Location per
Table 1, Page 29, Line 16.)
EA
1 $__________ $__________________
10 Building Permit
EA
29 $__________ $__________________
TOTAL BID ==>> $__________________
We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to
determine which proposal is, in its opinion, the lowest responsive bid from a responsible bidder and that which it
deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be
accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within fifteen
(15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall fail to
contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this
proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said
guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty accompanying
this proposal shall be returned to the undersigned.
Page 131 of 227
GOBBI STREET ELECTRIC SERVICE 35 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
Witness our hands this day of ___________________, 20____.
Licensed in accordance with an act providing for the registration of California Contractors License No.
___________, expiration date _____________.
THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER
PENALTY OF PERJURY.
Department of Industrial Relations Public Works Contractor Registration Number: _____________________
Signature of bidder or bidders, with business name, address, phone number and fax number:
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and
addresses of the President, Secretary, Treasurer.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Page 132 of 227
GOBBI STREET ELECTRIC SERVICE 36 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
FAIR EMPLOYMENT PRACTICES CERTIFICATION
TO: _____________________________________________________________
________________________________________________________________
The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she
has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the
Special Provisions contained herein.
GOBBI STREET ELECTRIC SERVICE OVERHEAD TO UNDERGROUND CONVERSION
________________________________________________________________
(Signature of Bidder)
Business Mailing Address:
_________________________________________________
_________________________________________________
_________________________________________________
Business Location:
_________________________________________________
_________________________________________________
(The bidder shall execute the certification of this page prior to submitting his or her proposal.)
Page 133 of 227
GOBBI STREET ELECTRIC SERVICE 37 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
WORKER'S COMPENSATION CERTIFICATE
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against
liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I
will comply with such provisions before commencing the performance of the work of this contract.
Witness my hand this________ day of _______________, 200____
Signature of Bidder, with Business Address:
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
Page 134 of 227
GOBBI STREET ELECTRIC SERVICE 38 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT
The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to either
the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he or she
has/has not, filed all required compliance reports; and that representations indicating submission of required
compliance prior to subcontract awards.
Signature and address of Bidder:
__________________________________________________ Date_____________
__________________________________________________
__________________________________________________
__________________________________________________
(This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the
President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.)
Page 135 of 227
GOBBI STREET ELECTRIC SERVICE 39 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
LIST OF PROPOSED SUBCONTRACTORS
In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any
amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each
subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor
licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a
portion of the work or improvement according to detailed drawings contained in the plans and specifications in an
amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor License Number for each
subcontractor, and (c) the portion of the work to be done by each subcontractor.(See General Conditions Section 1-
09.) Include with the name of each sub-contractor their Department of Industrial Relations Public Works Contractor
Registration Number.
SUBCONTRACTOR
NAME
SUBCONTRACTOR
LICENSE NUMBER
SUBCONTRACTOR
DIR
REGISTRATION
NUMBER
SUBCONTRACTOR
BUSINESS
ADDRESS
DESCRIPTION
OF WORK
Page 136 of 227
GOBBI STREET ELECTRIC SERVICE 40 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
STATEMENT OF EXPERIENCE OF BIDDER
The bidder is required to state below what work of similar magnitude or character he or she has done and to give
references that will enable the City Council to judge of his or her experience, skill and business standing and his or
her ability to conduct work as completely and rapidly as required under the terms of the contract.
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Page 137 of 227
GOBBI STREET ELECTRIC SERVICE 41 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
SIGNATURE(S) OF BIDDER
Accompanying this proposal is ___________________________________
(insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at least
10 percent of the bid.
The names of all persons interested in the foregoing proposal as principals are as follows:
IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation
and also the names of the president, secretary, treasurer and manager thereof. If a co-partnership, provide the true
name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested
person is an individual, provide the first and last names in full.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Licensed in accordance with an act providing for the registration of Contractors:
License No. ______________________________, License Expiration Date .
Signature(s) of Bidder: ______________________________________________
______________________________________________
______________________________________________
NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with
the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a
co-partnership, the true name of the firm shall be set forth above together with the signature of the partner
or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an individual, his or
her signature shall be placed above. If a member of a partnership, a Power of Attorney must be on file with
the Department prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as
irregular and unauthorized.
Business address: ___________________________________________________
___________________________________________________
Place of residence: ___________________________________________________
___________________________________________________
Dated: __________________
Page 138 of 227
GOBBI STREET ELECTRIC SERVICE 42 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
CITY OF UKIAH
Mendocino County, California
BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, ______________________________________________________________
________________________________________________________________, as PRINCIPAL and
________________________________________________________________
________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF
THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be, for the
work described below, for the payment of which sum in lawful money of the United States, well and truly to be
made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators and
successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder
exceed the sum of $____________________
THE CONDITION OF THIS OBLIGATION IS SUCH,
That whereas the Principal has submitted the above-mentioned bid to the City of Ukiah, as aforesaid, for certain
construction specifically described as follows, for which bids are to be opened at the Office of the City Clerk, Ukiah
Civic Center, Ukiah, California, on January 5, 2023 for GOBBI STREET ELECTRIC SERVICE OVERHEAD TO
UNDERGROUND CONVERSION.
NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required
under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a written
contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to
guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then
this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue.
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ______ day of ________________,
A.D. 20_____.
__________________________________________________(Seal)
__________________________________________________(Seal)
__________________________________________________(Seal)
Principal
__________________________________________________(Seal)
__________________________________________________(Seal)
__________________________________________________(Seal)
Surety
Address: __________________________________________________________
__________________________________________________________
__________________________________________________________
Page 139 of 227
GOBBI STREET ELECTRIC SERVICE 43 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
NON-COLLUSION AFFIDAVIT
Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid.
To City Council, City of Ukiah:
The undersigned in submitting a bid for performing GOBBI STREET ELECTRIC SERVICE OVERHEAD TO
UNDERGROUND CONVERSION by contract, being duly sworn, deposes and says:
that he or she has not, either directly or indirectly, entered into any agreement, participated in any
collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such
contract.
__________________________________________________
__________________________________________________
__________________________________________________
Signature(s) of Bidder
Business Address:__________________________________________________
__________________________________________________
__________________________________________________
Place of Residence:__________________________________________________
__________________________________________________
__________________________________________________
NOTARIZATION
Subscribed and sworn to before me this ______ day of _________, 20____.
__________________________________________________
Notary Public in and for the County of______________________________, State of California.
My Commission Expires ________________________, 20 ____.
Page 140 of 227
GOBBI STREET ELECTRIC SERVICE 44 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
CITY OF UKIAH
Mendocino County, California
AGREEMENT
FOR
GOBBI STREET ELECTRIC SERVICE OVERHEAD TO UNDERGROUND CONVERSION
Specification No. 22-09
THIS AGREEMENT, made this ______ day of ___________________, 20____, by and between the City of Ukiah,
Mendocino County, California, hereinafter called the City and _______________________ hereinafter called the
Contractor,
WITNESSETH:
WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other contract
documents for the work herein described and shown and has approved and adopted these contract documents,
specifications and drawings and has caused to be published in the manner and for the time required by law a notice
to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract and
WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal
accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction
of the proposed work in accordance with the terms of this contract and
WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the
proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular
responsible bidder for the work and for the sums named in the proposal,
NOW, THEREFORE, THIS AGREEMENT WITNESSETH:
Article 1. Work to be Done and Contract Days Allowed.
That the Contractor shall provide all necessary machinery, tools, apparatus, and other means of construction; shall
furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature necessary
for completion of the work in conformity with the Special Provisions and other contract documents hereto attached
and according to such instructions as may be given by the Engineer. The Contractor shall complete the work within
forty five (45) working days. Contract days shall be counted starting with the 10th day following receipt of notice that
the contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of
counting contract days, however, in no event shall the Contractor start work without giving notification to the
Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or
without having submitted certificates of insurance that have been accepted and approved by the Engineer
Page 141 of 227
GOBBI STREET ELECTRIC SERVICE 45 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
Article II. Contract Prices.
That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete
performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full
compensation for all material and appliances necessary to the work, for all labor and use of tools and other
implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the
nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may
be encountered in the prosecution of the work; for all risks of every description connected therewith; for all
expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses
incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions and
the requirements of the City.
Article III. Labor Discrimination.
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of the race,
color, national origin or ancestry, or religion of such persons and every contractor for public works violating
this section is subject to all the penalties imposed for a violation of this chapter."
In connection with the performance of work under this contract, the Contractor agrees as follows:
(a) The Contractor will not willfully discriminate against any employee or an applicant for employment
because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative action
to ensure that applicants are employed and that employees are treated during employment without
regard to their race, color, religion, ancestry, or national origin. Such action shall include, but not be
limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the awarding authority setting
forth the provisions of this Fair Employment Practice section.
(b) The Contractor will send to each labor union or representative of workers with which he or she has a
collective bargaining agreement or other contract or understanding, a notice, to be provided by the
awarding authority, advising the said labor union or worker's representative of the Contractor's
commitments under this section, to employees and applicants for employment.
(c) The Contractor will permit access to his or her records of employment, employment advertisements,
application forms and other pertinent data and records by the Fair Employment Practices
Commission, City of Ukiah or any other appropriate agency of the State of California designated by
the awarding authority, for the purposes of investigation to ascertain compliance with the Fair
Employment Practices section of this contract.
(d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair
Employment Practices Act shall be regarded by the awarding authority as a basis for determining the
Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may
submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish,
reestablish or renew a pre-qualification rating for the Contractor.
The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment
Practices Act to have occurred upon that it has investigated and determined that the Contractor has
Page 142 of 227
GOBBI STREET ELECTRIC SERVICE 46 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426
or obtained an injunction under Labor Code Section 1429.
Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall
notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority
within a stated period that the violation has been corrected, his or her pre-qualification rating will be
revoked at the expiration of such period.
(e) The Contractor agrees that should the City determine that the Contractor has not complied with the
Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and
1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for
each person who was denied employment as a result of such non-compliance, the penalties provided
in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the
Contractor. The City may deduct any such damages from any monies due the Contractor.
(f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of
fashion so as to prevent the City or the State of California from pursuing any other remedies that may
be available at law.
(g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she has
or will meet the following standards for affirmative compliance, which shall be evaluated in each case
by the awarding authority:
(1) The Contractor shall provide evidence, as required by the City that he or she has notified all
supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination
clause and their responsibilities under it.
(2) The Contractor shall provide evidence, as required by the City, that he or she has notified all
sources of employees’ referrals (including unions, employment agencies, advertisements, Department
of Employment) of the content of the anti-discrimination clause.
(3) The Contractor shall file a basic compliance report, as required by the City. Willfully false
statements made in such reports shall be punishable as provided by law. The compliance report shall
also spell out the sources of the work force and who has the responsibility for determining whom to
hire, or whether or not to hire.
(4) Personally, or through his or her representatives, the Contractor shall, through negotiations with
the unions with whom he or she has agreements, attempt to develop an agreement which will:
a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training.
b. Otherwise implement an affirmative anti-discrimination program in terms of the unions'
specific areas of skill and geography to the end that qualified minority workers will be available
and given and equal opportunity for employment.
(5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals,
firms or organizations during the period of its pre-qualification.
(h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier
subcontract so that such provisions will be binding upon each such subcontractor.
Page 143 of 227
GOBBI STREET ELECTRIC SERVICE 47 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
(i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of
submitting the bid.
Article IV. Parts of the Contract.
That the complete contract consists of the following documents, all of which shall be considered a part of this
agreement.
1. Notice to Bidders
2. Wage Rates
3. General Conditions
4. Technical Specifications
5. Proposal
6. Fair Employment Practices Certification
7. Agreement
8. Contract Bonds
9. Contract Drawings and Construction Details
10. Standard Drawings
11. Indemnification Agreement
IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to
be signed by authority of their duly authorized office this _____ day of _____________, 20____.
CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA
By: ______________________________________________________________
CITY MANAGER, CITY OF UKIAH
Attest: ______________________________________________________________
CITY CLERK, CITY OF UKIAH
By: ______________________________________________________________
CONTRACTOR
Attest: ______________________________________________________________
Title: ______________________________________________________________
The foregoing contract is approved as to form and legality this ______ day of ______________, 20 ____.
__________________________________________________
CITY ATTORNEY, CITY OF UKIAH
Page 144 of 227
GOBBI STREET ELECTRIC SERVICE 48 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
INDEMNIFICATION AGREEMENT
This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____, by
and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor).
Contractor is
_________________________________________________________________________________
___________________________________________ for Ukiah.
As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect
Ukiah from damage or damage claims which arise from its performance of the work.
Accordingly, Contractor agrees as follows:
1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees
from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of
damage or loss which arises out of the Contractor’s negligent or wrongful performance under the work order
attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other
wrongful conduct of Ukiah or its officers, agents and employees.
CONTRACTOR
BY: _______________________________________________
TITLE: _______________________________________________
Page 145 of 227
GOBBI STREET ELECTRIC SERVICE 49 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
CITY OF UKIAH
Mendocino County, California
PERFORMANCE BOND
BOND No._____________________
KNOW ALL PERSONS BY THESE PREESNTS:
THAT WHEREAS, the City of Ukiah, organized and operating under the laws of the State of California, (hereinafter
referred to as the “City”) has awarded to ______________________________, (hereinafter referred to as the
“Contractor”) an agreement for Contract No. _______________ (hereinafter referred to as the “Project”).
WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract for the Project
dated _______________________, (hereinafter referred to, together with all attachments and exhibits thereto, as
“Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by the Contract Documents to perform the terms thereof and to furnish a
bond for the faithful performance of said Contract Documents.
NOW, THEREFORE, we, __________________________, the undersigned Contractor and
_________________________, as Surety, a corporation organized and duly authorized to transact business under
the laws of the State of California, are held firmly bound until the City in the sum of
______________________________ ($_________________), for which amount well and truly to be made, we bind
ourselves, our heirs ,executors and administrators, successors and assigns, jointly and severally, firmly by these
presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Contractor, his or its heirs, executors,
administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform
the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein
provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects
according to their intent and meaning; and shall faithfully fulfill all obligations; and shall indemnify and save
harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract
Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be
included costs and reasonable expenses and fees including reasonable attorneys’ fees, incurred by the City in
enforcing such obligation.
As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in
the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of
the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and
replacements and totally protect the City from loss or damage resulting from or caused by defective materials or
faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor
remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract
Documents, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.
Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the
Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
i. Take over and complete the Project in accordance with all terms and conditions in the Contract
Documents; or
ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the
Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder,
arrange for a contract between such bidder, the Surety and the City, and make available as work
progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract
Page 146 of 227
GOBBI STREET ELECTRIC SERVICE 50 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
price, including other costs and damages for which Surety may be liable. The term “balance of the contract
price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the
Contract and any modification thereto, less any amount previously paid by the City to the Contractor and
any other set offs pursuant to the Contract Documents.
iii. Permit the City to complete the Project in any manner consistent with California law and make
available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance
of the contract price, including other costs and damages for which Surety may be liable. The term “balance
of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the
City under the Contract and any modification thereto, less any amount previously paid by the City to the
Contractor and any other set offs by the City pursuant to the Contract Documents.
Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety
in fulfillment of its obligations in the event of default by the Contractor.
Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for
completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection
to Contractor’s further participation in the completion of the Project.
The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or
addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect
its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or
addition to the terms of the Contract Documents or to the Project.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Page 147 of 227
GOBBI STREET ELECTRIC SERVICE 51 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
IN WITNESS WHEREOF, we have hereunto set our hands and seals this ____ day of ___________________,
2022.
(Corporate Seal) ________________________________
Contractor/Principal
By______________________________
Title_____________________________
(Corporate Seal) _________________________________
Surety
By_______________________________
Attorney-in-Fact
(Attach Attorney-in Fact Certificate) Title______________________________
The rate of premium on this bond is __________________ per thousand. The total amount of premium charges is
$_________________________.
(The above must be filled in by corporate attorney.)
THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety) ________________________________
________________________________
________________________________
(Name and Address of Agent or ________________________________
Representative for service of process in ________________________________
California, if different from above) ________________________________
(Telephone number of Surety and Agent _______________________________
or Representative for service of process in California)
Page 148 of 227
GOBBI STREET ELECTRIC SERVICE 52 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
CITY OF UKIAH
Mendocino County, California
PAYMENT BOND
BOND No. ____________________
KNOW ALL PERSONS BY THESE PRESENTS:
WHEREAS, the City of Ukiah (“City”) has awarded to _______________________ (“Contractor/Principal”) a
contract (City Agreement No. _____________, dated _________________, ___________, referred to as the
“Agreement”) for the work described as _______________________. The Agreement is incorporated by this
reference into this Payment Bond (“Bond”); and
WHEREAS, Contractor/Principal is required to furnish a bond in connection with the Agreement and pursuant to
California Civil Code section 9550;
NOW, THEREFORE, we ____________________________________________, the undersigned
Contractor/Principal, and _____________________ (“Surety”), a corporation organized and existing under the laws
of the State of _____________________, and duly authorized to transact business under the laws of the State of
California, as Surety, are held firmly bound until the City, and to any and all persons, companies, or corporations
entitled by law to file stop payment notices under California Civil Code Section 9100, or any person, company, or
corporation entitled to make a claim on this bond, in the sum of $_________________________, for which payment
will and truly be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly
and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if Contractor/Principal, its heirs, executors, administrators,
successors, or assigns, or subcontractor, shall fail to pay any person or persons named in Civil Code section 9100;
or fail to pay for any materials, provisions, or other supplies, used in, upon, for , or about the performance of the
work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the
Unemployment Insurance Code, with respect to work or labor thereon of any kind; or shall fail to deduct, withhold,
and pay over to the Employment Development Department, any amounts required to be deducted, withheld, and
paid over by Unemployment Insurance Code Section 13020 with respect to work and labor thereon of any kind,
then Surety will pay for the same, in an amount not exceeding the amount herein above set forth, and in the event
suit is brought upon this bond, also will pay such reasonable attorneys’ fees as shall be fixed by the court, awarded
and taxed as provided in California Civil Code Section 9550, et seq.
It is further stipulated and agreed that the Surety of this bond shall not be exonerated or released from the
obligation of the bond by any change, extension of time for performance, addition, alteration or modification in, to, or
of any contract, plans, or specifications, or agreement pertaining or relating to any scheme or work of improvement
herein above described; or pertaining or relating to the furnishing of labor, materials, or equipment therefor; nor by
any change or modification of any terms of payment or extension of time for payment pertaining or relating to any
scheme or work of improvement herein above described; nor by any rescissions or attempted rescission of the
contract, agreement or bond; nor by any conditions precedent or subsequent in the bond attempting to limit the right
of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond; nor
by any fraud practiced by any person other than the claimant seeking to recover on the bond; and that this bond be
construed most strongly against the Surety and in favor of all persons for whose benefit such bond is give; and
under no circumstances shall the Surety be released from liability to those for whose benefit such bond has been
given, by reason of any breach of contract between the Owner and Contractor/Principal or on the part of any oblige
named in such bond; that the sole condition of recovery shall be that the claimant is a person described in California
Civil Code section 9100, and who has not been paid the full amount of his or her claim; and that the Surety does
hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned,
including but not limited to the provisions of section 2819 and 2845 of the California Civil Code.
Any notice to Surety may be given in the manner specified in the Agreement and delivered or transmitted to Surety
as follows:
Page 149 of 227
GOBBI STREET ELECTRIC SERVICE 53 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
Attn:__________________________________________
Address:_______________________________________
City/State/Zip:___________________________________
Phone:_________________________________________
Fax:___________________________________________
Email:__________________________________________
IN WITNESS WHEREO, two identical counterparts of this Bond, each of which shall for all purposes be deemed an
original thereof, have been duly executed by Contractor/Principal and Surety above named, on the __ day of
____________________, 202__.
__________________________________ (SEAL)
Contractor/Principal
By_____________________________________
Contractor’s Representative
______________________________________
Contractor/Principal’s Address
______________________________________
City,State,Zip
_________________________________(SEAL)
Surety
By_____________________________________
Surety’s Representative
______________________________________
Surety’s Address
______________________________________
City,State,Zip
______________________________________
Telephone Number
NOTE: Signatures of those executing for Surety must be properly acknowledged, The bond must be accompanied
by a properly acknowledged Power of Attorney from the Surety authorizing its agent to bind it to this bond. A copy
of such Power of Attorney must be in file with the City.
Page 150 of 227
GOBBI STREET ELECTRIC SERVICE 54 Spec. No. 22-09
OVERHEAD TO UNDERGROUND CONVERSION
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND
1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.
2. The name of the Principal shall be shown exactly as it appears in the Contract.
3. The penal sum shall not be less than required by the Specifications.
4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and
state his place of residence.
5. If the Principal is a corporation, the bond shall be executed under its corporate seal.
If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the
corporate name.
6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation,
shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies
attached to such records of the corporation as will evidence the official character and authority of the officer
signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true copies.
7. The current power-of-attorney of the person signing for the surety company must be attached to the bond.
8. The date of the bond must not be prior to the date of the Contract.
9. The following information must be placed on the bond by the surety company:
a. The rate of premium in dollars per thousand; and
b. The total dollar amount of premium charged.
10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of
the bond.
11. Type or print the name underneath each signature appearing on the bond.
12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart)
intended for signing.
CITY OF UKIAH
Page 151 of 227
Mendocino County, California
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________
__________________________________________________________________, as PRINCIPAL
and__________________________________________________________________________
___________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of
___________________________________________________________________________________
_________________________________________________________($____________________),
(5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors,
administrators successors and assigns jointly and severally, firmly by these presents.
WHEREAS, the said Principal entered into a Contract with the City of Ukiah
dated_________________________
for _________________________________________________________________________________
____________________________________________________________________________________
WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________,
_________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that
the work will be free of any defective materials or workmanship which become apparent during the period of one (1)
year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and
effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the
Principal or Manufacturer only, and the surety assumes no liability for such a guarantee.
Signed, sealed, and dated this __________ day of ____________, 20_____.
__________________________________________________(Seal)
BY:_______________________________________________(Seal)
__________________________________________________(Seal)
Principal
__________________________________________________(Seal)
BY:_______________________________________________(Seal)
__________________________________________________(Seal)
Surety
Page 152 of 227
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Page 153 of 227
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Page 154 of 227
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Page 156 of 227
LOCATE UNDERGROUND
ELECTRIC CONDUIT
INSTALL A NEW LOCKABLE
8"X8"X16" GUTTER
BOX
INTERCEPT
EXISTING
ELECTRIC OVERHEAD CONDUIT
ATTACH NEW RIGID
STEEL CONDUIT FROM
UNDERGROUND CONDUIT
TO THE NEW GUTTER BOX
REMOVE THE OLD WEATHERHEAD
AND CONDUIT FROM NEW GUTTER
LOCATION
AND PATCH THE ROOF TO MATCH
EXISTING
CITY TO RUN NEW
CONDUCTOR TO THE NEW
GUTTER BOX
ELECTRICIAN TO DO ALL CONNECTIONS
FROM THE NEW UTILITY CONDUCTOR TO THE
CUSTOMERS METER
DATE:
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TYPICAL GUTTER INSTALL
FIGURE A
Page 157 of 227
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TYPICAL ROOF REPAIR
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FIGURE B
#15 FELT OR BETTER/MATCH EXISTING MATERIAL
WOOD BASE/OR MATCH EXISTING
MATCH EXISTING 3
TAB OR
COMPOSITION,
COLOR AND STYLE
REMOVE WEATHERHEAD,
CONDUIT AND FLASHING.
REPLACE MISSING WOOD, FELT AND ROOFING
.
Roof repairs must be sealed, watertight and must be completed in accordance with the roofing
manufacturers specifications.
NOTE:
All roof repairs must be completed by a licensed roofing contractor.
Page 158 of 227
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160 E GOBBI ST
A
160 E GOBBI ST
A.LOCATE NEW 2" CONDUIT DEDICATED TO ELECTRIC ONLY.
B.ATTACH A 2" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE EXISTING GUTTER BOX.
C.LOCATE EXISTING RIGID OVERHEAD CONDUIT AND
REMOVE, SEAL THE TOP OF EXISTING GUTTER TO
PREVENT ANY POSSIBLE LEAKS, PATCH AND PAINT ANY
DAMAGED AREAS TO MATCH EXISTING.
D.AT EXISTING HOLE, AFTER REMOVAL OF EXISTING
OVERHEAD CONDUIT AND WEATHERHEAD, PATCH THE
ROOF WITH MATCHING MATERIALS, REPAIR ANY HOLES
AND MATCH PAINT COLOR.
B
C
D
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166 E GOBBI
166 E GOBBI
A.LOCATE NEW 2" CONDUIT DEDICATED TO ELECTRIC ONLY.
B.ATTACH A 2" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE NEW LOCKABLE GUTTER BOX. NEW GUTTER MUST
FIT IN ENCLOSED SETTING. INSTALL NEW RIGID CONDUIT
TO AN LB AND THEN INTO TOP OF EXISTING PANEL.
C.LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE
ALL CONDUIT, SEAL THE TOP OF EXISTING GUTTER TO
PREVENT ANY POSSIBLE LEAKS, PATCH AND PAINT ANY
DAMAGED PORTION OF THE BUILDING OR LANDSCAPING.
D.REMOVE WEATHERHEAD AND FIX ANY HOLES, MATCH THE
EXISTING ROOFING AND REPAIR ANY DAMAGE.
D
A-Located in
enclosed box.
C
B
Page 160 of 227
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INCOGNITO 178 E GOBBI
A
INCOGNITO 178 E GOBBI
A.INSTALL A 22"X57"x6" DEEP 800 AMP BUSSED GUTTER BOX,
NEMA TYPE 3R UL 1773 LISTED
B.INTERCEPT 3 EXISTING CONDUITS AND ATTACH ALL ENDS
THAT END AT METER PANELS TO THE NEW GUTTER BOX
C.LOCATE THE WEATHERHEAD THAT FEEDS THE INTER-SET
METER AND BRING THAT CONDUIT INTO THE NEW GUTTER
BOX
D.LOCATE TWO EXISTING 3" CONDUITS, ATTACH AND
INSTALL TWO RIGID STEEL CONDUITS AND ATTACH TO THE
NEW GUTTER BOX
E.REMOVE ALL ELECTRIC WEATHERHEADS, AND THE
CONDUIT. PATCH ANY HOLES, ROOF, AND MATCH
EXISTING PAINT.
B
C
D
E
57"
22"GAS
Page 161 of 227
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600 MARSHALL
A
600 MARSHALL
A.LOCATE NEW 2" CONDUIT DEDICATED TO ELECTRIC ONLY.
B.ATTACH A 2" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE NEW LOCKABLE GUTTER BOX. MAKE SURE THE
GUTTER BOX FITS SAFELY IN THIS AREA.
C.LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE
ALL UNUSED CONDUIT, SEAL THE TOP OF EXISTING
GUTTER TO PREVENT ANY POSSIBLE LEAKS, PATCH AND
PAINT ANY DAMAGED AREA. MATCH PAINT COLOR,
REMOVE AND DISPOSE OF ALL EXTRA CONDUIT TO THE
WEATHERHEAD LOCATION.
D.AT EXISTING HOLE, AFTER REMOVAL OF EXISTING
OVERHEAD CONDUIT AND WEATHERHEAD, PATCH THE
ROOF WITH MATCHING MATERIALS, REPAIR ANY HOLES
AND MATCH PAINT COLOR.
B
C
D
Page 162 of 227
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608 MARSHALL
A
608 MARSHALL
A.BECAUSE OF THE LOCATION OF THE GAS MAIN, THE
ELECTRIC CONDUIT IS ON THE OTHER SIDE OF THE FENCE,
LOCATE NEW 2" CONDUIT DEDICATED TO ELECTRIC ONLY.
B.ATTACH A 2" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE NEW LOCKABLE GUTTER BOX. MAKE SURE THE
GUTTER BOX FITS SAFELY IN THIS AREA, THIS GUTTER
BOX WILL LIKELY HAVE TO BE 48" IN LENGTH TO
ACCOMMODATE THE CONDUIT AVOIDING THE GAS MAIN
RISER.
C.LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE
THIS, SEAL THE TOP OF EXISTING GUTTER TO PREVENT
ANY POSSIBLE LEAKS, PATCH AND PAINT ANY DAMAGED
AREA. MATCH PAINT COLOR, REMOVE AND DISPOSE OF
ALL EXTRA CONDUIT TO THE WEATHERHEAD LOCATION.
D.AT EXISTING HOLE, AFTER REMOVAL OF EXISTING
OVERHEAD CONDUIT AND WEATHERHEAD, PATCH THE
ROOF WITH MATCHING MATERIALS, REPAIR ANY HOLES
AND MATCH PAINT COLOR.
B
C
D
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609 MARSHALL
A
609 MARSHALL
A.LOCATE NEW 2" CONDUIT DEDICATED TO ELECTRIC ONLY.
B.ATTACH A 2" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE NEW LOCKABLE GUTTER BOX. NEW GUTTER MUST BE
8"X8"X16" Min.
C.LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE
ALL CONDUIT ACROSS THE FACE OF THE BUILDING
INCLUDING THE BRACKETS, SEAL THE TOP OF EXISTING
GUTTER TO PREVENT ANY POSSIBLE LEAKS, PATCH AND
PAINT ANY DAMAGED AREA. MATCH PAINT COLOR,
REMOVE AND DISPOSE OF ALL EXTRA CONDUIT TO THE
WEATHERHEAD LOCATION.
D.REMOVE WEATHERHEAD AND FIX ANY HOLES, MATCH THE
EXISTING ROOFING AND REPAIR ANY DAMAGE.
B
C
D
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639 MARSHALL
A
639 MARSHALL
A.LOCATE NEW 2" CONDUIT DEDICATED TO ELECTRIC ONLY.
B.ATTACH A 2" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE NEW LOCKABLE GUTTER BOX. NEW GUTTER MUST FIT
BETWEEN CUSTOMER CONDUITS AND ONLY INTERCEPT
SOURCE FEED CONDUITS FOR SERVICE METERS BELOW.
C.LOCATE EXISTING RIGID OVERHEAD CONDUIT, REMOVE
THIS, SEAL THE TOP OF EXISTING GUTTER TO PREVENT
ANY POSSIBLE LEAKS, PATCH AND PAINT ANY DAMAGED
AREA. MATCH PAINT COLOR, REMOVE AND DISPOSE OF
ALL EXTRA CONDUIT TO THE WEATHERHEAD LOCATION.
D.MAKE SURE SOURCE CONDUIT DOES NOT INTERFERE
WITH THE CUSTOMER CONDUIT
B
C
D
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668 MARSHALL
668 MARSHALL
A.LOCATE 2 NEW 2" CONDUIT DEDICATED TO ELECTRIC
ONLY.
B.ATTACH A 2" RIGID STEEL CONDUIT AND DIRECT IT INTO
THE NEW LOCKABLE GUTTER BOX. NEW GUTTER MUST BE
8"X8"X16" Min.
C.FROM THE NEW GUTTER BOX, RUN A RIGID CONDUIT
THROUGH THE BUILDING AND INTO THE EXISTING GUTTER
BOX INSIDE. THE HOLE THROUGH THE BUILDING SHALL BE
SEALED AND WATERTIGHT.
D.REMOVE WEATHERHEAD AND FIX ANY HOLES, MATCH THE
EXISTING ROOFING AND REPAIR ANY DAMAGE TO
BUILDING OR LANDSCAPING.
A
B
C
D
Page 166 of 227
Page 1 of 1
PURCHASING DEPARTMENT
411 West Clay Street, Ukiah CA 95482
(707) 463-6233
mhorger@cityofukiah.com
SPECIFICATION 22‐09
GOBBI STREET ELECTRIC SERVICE OVERHEAD TO UNDERGROUND CONVERSION
Addendum No. 1
December 19, 2022
The following is Addendum No. 1 to Specification 22‐09 – Gobbi Street Electric Service Overhead to
Underground Conversion.
This Addendum is hereby made part of the Contract Documents to the same extent as though it were
originally included therein.
The following are questions asked, and their corresponding responses:
1.Can the prime contractor perform the roof repairs under their B (general contractor) license or
do we have to hire a C39 (roofing) subcontractor?
Response: Yes, a General Contractor license is acceptable, all roof repairs must be completed
using material that matches the existing and must be sealed and watertight. Contractor is
responsible for any leaks or issues for one year following the completion of work.
2.It was stated in the walk thru that the city would issue the permits to the contractor with no fee.
Section 12.05 of the specification says the contractor is to pay permit fees. Please clarify.
Response: Building permits shall be paid by the contractor and included in line item
10. Encroachment permit will be issued at no cost.
All other terms and conditions remain in full force and effect.
Mary V. Horger
Financial Services Manager
Page 167 of 227
Item # Item Description QTY UOM Unit Price Item Total Unit Price Item Total
1
TYPICAL GUTTER OVER PANEL INSTALLATION (PLUS SPECIALIZED DESIGN)
(LOCATION PER TABLE 1, PAGE 29, LINE 1.)1 EA $20,226.00 $20,226.00 $19,798.00 $19,798.00
2
TYPICAL GUTTER OVER PANEL INSTALLATION (PLUS SPECIALIZED DESIGN)
(LOCATIONS PER TABLE 1, PAGE 29, LINES 2, 6, AND 8.)4 EA $3,311.25 $13,245.00 $2,845.00 $11,380.00
3
TYPICAL GUTTER OVER PANEL INSTALLATION (LOCATIONS PER TABLE 1, PAGE 29,
LINES 3, 4, 9, 11, 13, 14, 15, 17, 19, 20 AND 21.)18 EA $2,207.45 $39,734.10 $2,525.00 $45,450.00
4
TYPICAL GUTTER OVER PANEL INSTALLATION (PLUS SPECIALIZED DESIGN)
(LOCATIONS PER TABLE 1, PAGE 29, LINE 5.)1 EA $2,860.00 $2,860.00 $3,541.00 $3,541.00
5
TYPICAL GUTTER OVER PANEL INSTALLATION (400 AMP CT DISCONNECT)
(LOCATION PER TABLE 1, PAGE 29, LINE 18.) 1 EA $17,097.00 $17,097.00 $20,546.00 $20,546.00
6
TYPICAL GUTTER OVER PANEL INSTALLATION (PLUS SPECIALIZED DESIGN)
(LOCATION PER TABLE 1, PAGE 29, LINE 7.) 1 EA $3,246.00 $3,246.00 $3,426.00 $3,426.00
7 ROOF REPAIR ONLY (LOCATION PER TABLE 1, PAGE 29, LINE 10.) 1 EA $372.00 $372.00 $3,243.00 $3,243.00
8
TYPICAL GUTTER OVER PANEL INSTALLATION (NO ROOF REPAIR) (LOCATION PER
TABLE 1, PAGE 29, LINE 12.) 1 EA $2,880.00 $2,880.00 $2,526.00 $2,526.00
9
(ROOF REPAIR PLUS SPECIALIZED DESIGN) (LOCATION PER TABLE 1, PAGE 29, LINE
16.)1 EA $5,723.00 $5,723.00 $4,541.00 $4,541.00
10 BUILDING PERMIT 29 EA $272.00 $7,888.00 $575.00 $16,675.00
Total Bid $113,271.10 $131,126.00
SPEC 22‐09 ‐ GOBBI STREET ELECTRIC SERVICE OVERHEAD TO UNDERGROUND CONVERSION
City of Ukiah
Bid Opening:2023‐01‐05
James Day Const. DBA Coastal
Mountain Electric Fort Bragg Electric
N/AListed Subs N/A
Base Bid
ATTACHMENT 2
Page 168 of 227
Page 1 of 2
Agenda Item No: 8.g.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2022-2248
AGENDA SUMMARY REPORT
SUBJECT: Report to Council for the Purchase of Services from SMB Environmental for Environmental
Construction Inspection and Monitoring Services for the Recycled Water Project – Phase 4 at the Waste
Water Treatment Plant, in the Amount of $56,000.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Sean White, Director of Water and Sewer
ATTACHMENTS:
1. SMB Environmental Contract
Summary: Council will receive report of the purchase of services from SMB Environmental for Environmental
Construction Inspection and Monitoring Services for the Recycled Water Project – Phase 4 at the Waste
Water Treatment Plant, in the Amount of $56,000.
Background: On November 10, 2022, Staff received a proposal for professional services for conducting
environmental construction inspection and monitoring services for the Recycled Water Phase 4 Project. These
services are required due to California Department of Fish and Wildlife permitting requirements, in addition to
other State requirements. See Attachment 1 for a copy of the executed agreement.
Discussion: SMB Environmental has been the City’s consultant and has worked with City Staff on the
Recycled Water Project for several years. SMB Environmental has been imperative to the continued success
of the project and is the most qualified fit for the project as it moves closer to the construction phase. SMB
Environmental will perform the necessary permitting requirements as well as any preconstruction surveys and
construction monitoring and inspections required by the state and other jurisdictions. SMB will also provide
training to all construction personnel. Aspects of this training include MMRP reporting protocols, flagging,
mitigation techniques, etc.
Recommended Action: Report of the purchase of services from SMB Environmental for Environmental
Construction Inspection and Monitoring Services for the Recycled Water Project – Phase 4 at the Waste
Water Treatment Plant, in the Amount of $56,000
BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 83027330.80230.18052: $56,000.00
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tim Eriksen, Director of Public Works and Sean White, Director of Water and Sewer
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI): 7a – Expand sustainable water practices.
Page 169 of 227
Page 2 of 2
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COU C# 2223148
1
AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 15th day of December, 2022 (“Effective
Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and
SMB Environmental, a Corporation organized and in good standing under the laws of the state
of California, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a.City requires consulting services to conduct necessary environmental surveying,
construction inspection, monitoring and education.
b.Consultant represents that it has the qualifications, skills, experience and properly
licensed to provide these services, and is willing to provide them according to the terms
of this Agreement.
c.City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto
as Attachment "A", describing contract provisions for the project and setting forth the
completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete
such services within the time coordinated with City staff. Consultant shall complete the
work to the City's reasonable satisfaction, even if contract disputes arise or Consultant
contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $ 56,000. Labor charges shall be
based upon hourly billing rates for the various classifications of personnel employed by
Consultant to perform the Scope of Work as set forth in the attached Attachment A,
ATTACHMENT 1
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2
which shall include all indirect costs and expenses of every kind or nature, except direct
expenses. The direct expenses and the fees to be charged for same shall be as set
forth in Attachment B. Consultant shall complete the Scope of Work for the not-to-
exceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope-of-Work" means different activities than those
described in Attachment "A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of the invoice less any amount already paid to Consultant,
which amounts shall be due and payable thirty (30) days after receipt by City. The
invoices shall provide a description of each item of work performed, the time expended
to perform each task, the fees charged for that task, and the direct expenses incurred
and billed for. Invoices shall be accompanied by documentation sufficient to enable City
to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venturer, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self -
employment taxes that are due the state and federal government and shall furnish and
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
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Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City’s
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager’s determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the full period of time allowed by law, surviving the termination of this Agreement
insurance against claims for injuries to persons or damages to property, which may arise
from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 20 10 10 01 and Commercial General Liability Coverage –
Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1
any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant’s
profession. Architects’ and engineers’ coverage is to be endorsed to
include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage including operations,
products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, the
general aggregate limit shall apply separately to the work performed
under this Agreement, or the aggregate limit shall be twice the prescribed
per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
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4
3. Worker's Compensation and Employers Liability: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects to the City, its officers,
officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products
and completed operations of the Consultant, premises owned,
occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant for the full period of time allowed by
law, surviving the termination of this Agreement. The coverage
shall contain no special limitations on the scope-of-protection
afforded to the City, its officers, officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
excess of the Consultant's insurance and shall not contribute with
it.
c. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
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3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend one year
from date of final approved invoice.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. Where by
statute, the City's Workers' Compensation - related forms cannot be used,
equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insurance policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, the cost of insurance becomes part of the compensation due the
contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under
its policies or shall furnish separate certificates and endorsements for each sub-
contractor or sub-consultant. All coverage for sub-contractors or sub-consultants
shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the
termination of this Agreement, to indemnify the City for any claim, cost or liability that
arises out of, or pertains to, or relates to any negligent act or omission or the willful
misconduct of Consultant in the performance of services under this contract by
Consultant, but this indemnity does not apply to liability for damages for death or bodily
injury to persons, injury to property, or other loss, arising from the sole negligence, willful
misconduct or defects in design by the City, or arising from the active negligence of the
City.
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6
Indemnify,” as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned
and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no
additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and
hardcopy. Consultant shall produce the digital format, using software and media
approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub-contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
abandonment of the project, the contract shall terminate on the date notice of
termination is given to Consultant. City shall pay the Consultant only for services
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7
performed and expenses incurred as of the effective termination date. In such event, as
a condition to payment, Consultant shall provide to City all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off-set for any direct or consequential damages City may incur as
a result of Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be
executed and delivered by facsimile or other electronic transmission, and in more than
one counterpart, each of which shall be deemed an original, and all of which together
shall constitute one and the same instrument. When executed using either alternative,
the executed agreement shall be deemed an original admissible as evidence in any
administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when
personally delivered or deposited in the mail (certified or registered) addressed to the
parties as follows:
CITY OF UKIAH SMB ENVIRONMENTAL
DEPT. OF PUBLIC WORKS STEVE BROWN
300 SEMINARY AVENUE PO BOX 381
UKIAH, CALIFORNIA 95482-5400 ROSEVILLE, CA 95661
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
IRS IDN Number
CITY OF UKIAH
BY: ____________________
Date
CITY MANAGER
ATTEST
CITY CLERK Date
Steve Brown, Principal
December 15, 2022
27-4411017
Jan 5, 2023
Kristine Lawler (Jan 6, 2023 07:31 PST)Jan 6, 2023
Page 177 of 227
P.O. Box 381 Roseville, CA 95661 www.smbenviromental.com 916-517-2189
November 10, 2022
Mr. Jason Benson
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
SUBJECT: Proposal to Conduct Environmental Construction Inspection and Monitoring
Services for the City of Ukiah’s Recycled Water Project - Phase 4
Dear Mr. Benson:
Per your request, please accept this letter proposal outlining professional services to be provided by
SMB Environmental, Inc. (SMB) to conduct environmental construction Inspection and monitoring services for
the City of Ukiah’s (City) Recycled Water Project – Phase 4 (Project or Proposed Project). The following
scope of work was developed to meet the requirements specified in the June 2013 Mitigation Monitoring
and Reporting Program (MMRP) for the Project and as amended/updated through the May 2015 and May
2017 Addendums pursuant to the California Environmental Quality Act (CEQA) as well as the CEQA-Plus
requirements from the State Water Resources Control Board (State Board) as part of the State Revolving
Fund (SRF) Grant and Low Interest Loan Program.
SCOPE OF WORK
TASK 1: CDFW SECTION 1602 - LAKE AND STREAMBED ALTERATION AGREEMENT
On behalf of the City and pursuant to Fish and game Code – Section 1602, SMB will apply for a Lake and
Streambed Alteration Agreement (LSAA) from the California Department of Fish and Wildlife (CDFW) for
Phase 4 of the City’s Recycled Water Project. This will require filing on line using CDFW’s new online
Environmental Permit Information Management System (EPIMS). It is assumed that the City will provide
SMB with pertinent pages from the 90 percent design drawing detailing the plans for crossing any and all
creeks, drainages, and other water features as well as access to the City’s credit card for paying for the
application fees which will be approximately $6,000. This task assumes a not-to-exceed fee budget of $7,500
and will be billed on a time-and-materials basis pursuant to SMB’s 2022 Schedule of Fees. If additional,
scope and budget is required, the City shall provide further authorization in writing.
TASK 2: PRE-CONSTRUCTION BIOLOGICAL SURVEY
Upon receipt of the final pipeline alignment design and within 10-days of the initiation of Project
construction, SMB will conduct a pre-construction biological survey of the proposed approximately 5-mile
pipeline alignment (Phases 4) to ensure that there are no special status plant and wildlife species that would
be affected by the construction activities. Due to the fact that the proposed pipeline alignment would be
located entirely within existing agricultural service roads, the pre-construction survey(s) will be conducted
by a qualified biologist to do a windshield survey to screen the entire project for the likelihood of special
status plant and wildlife species. Special emphasis will be on the Project areas near the Russian River,
ATTACHMENT A
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Mr. Benson Page 2
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P.O. Box 381 Roseville, CA 95661 www.smbenviromental.com 916-517-2189
creek/drainage crossings and areas where there are large mature trees, which could support habitat for avian
species. It is assumed that the conclusion of this task will be a letter report that confirms or denies the
presence of special status plant or wildlife species in the area that would be adversely affected by the
construction activities. In the unlikely event that if any special status plant and/or wildlife species (or
supporting habitat) are observed, SMB will consult with he California Department of Fish and Wildlife
CDFW) and/or the U.S. Fish and Wildlife Service (USFWS) to develop the appropriate avoidance and/or
mitigation measures. Compliance with CDFW and/or USFWS protocols for any special status plant or non-
avian (bird) wildlife species would likely require additional scope, budget, and possibly a permit. In addition,
this task does not assume the need for a wetlands delineation study(s). If a wetlands delineation study(s) is
deemed required by the U.S. Army Corps of Engineers (USACE) or other agency, then additional scope and
budget will be necessary. If there are active mature trees that could support breeding and nesting of special
status bird species such as raptors then additional pre-construction breeding and nesting surveys should be
implemented for each identified area as described in Task 2, below.
This task assumes a not-to-exceed fee budget of $7,500 and will be billed on a time-and-materials basis
pursuant to SMB’s 2022 Schedule of Fees. If additional, scope and budget is required, the City shall provide
further authorization in writing.
TASK 3: PRE-CONSTRUCTION BREEDING AND NESTING BIRD SURVEY
Based upon the results of Task 1 above and if construction activities are to occur between February 1 and
August 31, SMB will come back and conduct a breeding and nesting bird survey within 700-feet of each
identified “hot-spot” area from Task 1 above. Surveys will be completed no more than 10 days prior to
the scheduled construction activities. Surveys will be conducted by a qualified biologist. All active, non-
status passerine nests identified at that time shall be protected by a 50-foot radius minimum exclusion zone
or a wide enough buffer to prevent nest abandonment. Active raptor or special-status species nests shall be
protected by a buffer with a minimum radius of 500-feet. The following considerations apply:
Survey results are valid for 14 days from the survey date. Should ground disturbance commence
later than 14 days from the survey date, surveys should be repeated. If no breeding birds are
encountered, then work may proceed as planned.
Exclusion zone sizes may vary, depending on habitat characteristics and species, and are generally
larger for raptors and colonial nesting birds. Each exclusion zone would remain in place until the
nest is abandoned or all young have fledged.
The non-breeding season is defined as September 1 to January 31. During this period, breeding is
not occurring and surveys are not required. However, if nesting birds are encountered during work
activities in the non-breeding season, disturbance activities within a minimum of 50-feet (or wide
enough prevent nest abandonment) of the nest should be postponed until the nest is abandoned or
young birds have fledged.
Because the incubation period and time required for young to fledge varies by species, the cost estimate was
developed for FIVE (5) active bird nest locations. Fewer or additional visits may be necessary depending
on the results of Task 1 and will be billed on a time and materials basis as directed by the City. Following
completion of this task, SMB will prepare a letter report. This letter report will include a summary of survey
methods and results, and active nest monitoring results, and associated datasheets (if required).
This task assumes a not-to-exceed fee budget of $25,000 and will be billed on a time-and-materials basis
pursuant to SMB’s 2018 Schedule of Fees. If additional, scope and budget is required, the City shall provide
further authorization in writing.
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November 10, 2022
P.O. Box 381 Roseville, CA 95661 www.smbenviromental.com 916-517-2189
TASK 4: ARCHEOLOGICAL, CULTURAL, AND TRIBAL RESOURCES MONITORING
In 2015, SMB completed an archeological, cultural, and tribal resources investigation, which included a
pedestrian survey of the Project’s entire pipeline alignment and storage area and concluded that there are
three known archeological resources (i.e., P-23-004814, P-23-004815, and P-23-003663) that could be
affected by the construction of the Project. Specifically, the State Board required the City conduct an
Extended Phase 1 Archeological Survey of P-23-004815 to determine whether or not cultural deposits
would extend within the Project’s alignment. Although it was determined that P-23-004814, P-23-
004815, and P-23-003663 would not be affected by the construction and/or operation of the Project, the
State Board requires the monitoring of sensitive areas by a professional archeologist. As a result, SMB
will provide archaeological monitoring at the three locations within the project area near any creek or
drainage crossings. The Archaeological M onitor will meet the Secretary of the Interior’s Standards for
prehistoric archaeology.
The budget estimate below assumes that pipeline installation will proceed at a rate of 500-feet per
day, requiring two (2) days of monitoring at each location. The monitor will complete a daily monitoring
log discussing the day’s activities and findings. In the event that any prehistoric and/or historic deposits
are encountered during such monitoring, it will be the responsibility of the archaeological monitor to
stop work within 100-feet of the discovery until the resource can be evaluated in accordance to the
requirements of state and federal law. If an historic or prehistoric resource is determined eligible for
either the National Register or the California Register, a research plan for mitigation of effect will
be submitted to the City of Ukiah for approval of additional scope and budget before work is allowed
to recommence in areas of archaeological sensitivity as defined by the project archaeologist. Mitigation
may take the form of data retrieval through additional hand excavation inside areas of impact, coupled
with recording and/or removal of significant cultural materials and information for future analysis and
reporting purposes.
In the event that human remains are found, the archaeologist will contact the County Coroner and,
if determined to be Native American, the California Native American Heritage Commission (NAHC)
will be notified to identify the Most Likely Descendent (MLD), in accordance with state and federal law.
The MLD will advise the City of Ukiah in the preferred manner of exhumation, exposure, removal,
and reburial of all human remains and associated grave goods. Disposition of the remains will be
coordinated between the City of Ukiah, MLD, NAHC, SMB, and the archaeological monitor.
After conclusion of construction, SMB will prepare an archaeological monitoring report for submission
to he City of Ukiah. The archaeological monitoring report will discuss monitoring methodology,
construction techniques, and any cultural materials found. This report would include archaeological,
ethnographic and/or historic overviews, research design, methodology, analysis of the archaeological
finds, and research results. Daily monitoring logs will be reproduced as an appendix to the report.
This task assumes a not-to-exceed fee budget of $15,000 and will be billed on a time-and-materials basis
pursuant to SMB’s 2022 Schedule of Fees. If additional, scope and budget is required, the City shall provide
further authorization in writing.
TASK 5: CONTRACTOR TRAINING
SMB will provide workers awareness training to all construction personnel prior to completing any work
activities. Specifically, SMB will conduct a tail-gate training session on the first day of the construction
activities which will provide an overview of all of the mitigation measures in the MMRP to ensure the
workers are fully aware of the environmental measures to be implemented during construction activities.
The training, will include the following:
Page 180 of 227
Mr. Benson Page 4
November 10, 2022
P.O. Box 381 Roseville, CA 95661 www.smbenviromental.com 916-517-2189
An overview of the MMRP and the associated reporting protocols, roles, and responsibilities.
An explanation of the function of flagging that designates authorized work areas.
An explanation of the sensitivity of any vegetation communities and special-status plant and bird
species within and adjacent to work areas.
An explanation of any sensitive wildlife that could be present on site and measures required to
minimize impacts (e.g., reduced speed limit and reporting).
An explanation of spill cleanup procedures and measures being implemented to minimize impacts
to water quality.
Waste management and the importance of maintaining good housekeeping practices.
The importance for limiting noise during construction activities.
Fire prevention measures and points of contact and steps to be implemented in the event a fire
occurs.
Cultural resource sensitivity training and measures to be implemented if cultural resources are
accidentally discovered during construction activities.
Communication and reporting protocol(s) as to what needs to be implemented when a sensitive
resource may have been impacted during construction activities.
This task assumes a not-to-exceed fee budget of $2,500 and will be billed on a time and materials basis
pursuant to SMB’s 2022 Schedule of Fees. If additional, scope and budget is required, the City shall provide
further authorization in writing.
TASK 6: CONSTRUCTION MONITORING AND INSPECTION SERVICES
In addition to Tasks 1-5, SMB will provide periodic on-sight construction monitoring and inspection
services during the construction activities to ensure that the mitigation measures are properly being
followed. For budgeting purposes, SMB will plan to be on-site three times during the construction activities.
At the conclusion of the construction, SMB will provide a signed checklist of the MMRP.
This task assumes a not-to-exceed fee budget of $5,000 and will be billed on a time-and-materials basis
pursuant to SMB’s 2022 Schedule of Fees. If additional, scope and budget is required, the City shall provide
further authorization in writing.
FEE PROPOSAL
SMB Proposes to complete the above scope of work for a not-to-exceed fee of $56,000. SMB will bill for
our services on a time-and-basis pursuant to SMB’s 2022 Schedule of Fees.
Thank you for the opportunity to propose on this exciting project and I look forward to working with you
and the City again. As President of SMB, I have the authority to sign and commit the firm to this contract.
I will personally manage this effort and you have my commitment that I will do everything within my power
and control to ensure that this project is a success for you and the City. If you have any questions regarding
this proposal, please feel free to call me at 916-517-2189 or email me at Steve@smbenvironmental.com.
Thank you for your consideration.
Page 181 of 227
Mr. Benson Page 5
November 10, 2022
P.O. Box 381 Roseville, CA 95661 www.smbenviromental.com 916-517-2189
Sincerely,
Steve M. Brown
President/Principal
Page 182 of 227
Page 1 of 2
Agenda Item No: 8.h.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2023-2162
AGENDA SUMMARY REPORT
SUBJECT: Approve Purchase Order Number 48215-00 in the Amount of $48,002.52 for the Replacement of
Knox Box Key Cores throughout the Ukiah Valley Fire District.
DEPARTMENT: Fire PREPARED BY: Matt Keizer, Building Official
PRESENTER: Consent Calendar
ATTACHMENTS:
1. Knox Po 48215
Summary: The City Council is asked to approve purchase order number 48215-00 in the amount of
$48,002.52 for the replacement and unification of Knox Box key cores located throughout the service territory
of the Ukiah Valley Fire Authority.
Background: In 2017, the Ukiah Valley Fire District (UVFD or District) and the City of Ukiah (City) entered into
an agreement for combined fire services, to be carried out by the Ukiah Valley Fire Authority (UVFA or Fire
Authority). In 2021, the Mendocino Local Agency Formation Commission (LAFCo) approved the annexation of
the City of Ukiah into the UVFD. In delivering emergency services throughout the newly reorganized District,
Staff has discovered there are multiple keys for Knox Boxes throughout the service territory of the UVFD. A
Knox Box is a small, wall-mounted safe that holds keys for access to buildings (commercial, residential, etc.) by
emergency personnel in the event of fire, medical emergency, or other emergency situations.
Discussion: Because of the multiple Knox Box keys, challenges have arisen for emergency personnel and led to
inefficiencies in emergency response. To resolve this issue, Staff is proposing to purchase new Knox Box key
cores to rekey the Knox Boxes throughout the District. The process of rekeying existing Knox Boxes would
enable one key to open all Knox Boxes in the District, which is expected to further unify emergency services
and reduce response times as emergency personnel would no longer have to try multiple different keys to
open the boxes.
Purchase and installation of one key core to open all Knox Boxes in the District furthers Goal 5 of the City's
Diversity and Equity Plan, as this action is expected to reduce response times and improve safety for
residents, including in underrepresented communities.
Funds for replacement of the Knox Box key cores is budgeted in the City’s Capital Improvement Plan (CIP)
2022 schedule, and funds are available in the City's current budget year.
Attachment 1 shows the Purchase Order for Knox Associates, Inc.
Recommended Action: Staff recommends City Council review and approve purchase order number 48215-
00 in the amount of $48,002.52 for the replacement of Knox Box key cores located throughout the service
territory of the Ukiah Valley Fire Authority.
BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 10521210.56130 ($48,000.00)
PROPOSED BUDGET AMOUNT: $48,002.52
Page 183 of 227
Page 2 of 2
FINANCING SOURCE:
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 48215-00
COORDINATED WITH: Doug Hutchison, UVFA Chief
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
Page 184 of 227
Purchase Order
Purchase
Order #
THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES AND SHIPPING PAPERS.
Fiscal Year Page of
Delivery must be made within
doors of specified destination.
PO TotalRECEIVING COPY
BILL TO
V
E
N
D
O
R
SHIP
TO
Date OrderedVendor Phone Number Date RequiredVendor Fax Number Buyer
Item#Description/Part No.Unit Price Extended PriceUOMQty
CITY OF UKIAHATTN: ACCOUNTS PAYABLE300 SEMINARY AVENUEUKIAH, CA 95482
Freight Method/TermsDelivery Reference Department/Location Sales Tax Rate
2023 1 1
48215-00
KNOX ASSOCIATES INC1601 W DEER VALLEY RDPHOENIX AZ 85027-2112
UKIAH VALLEY FIRE AUTHORITY1500 SOUTH STATE STREETUKIAH CA 95482
11/04/2022Mary Horger
0.000FIRE DEPARTMENTAttn: MATT KEISER
$48,002.52
1 419.0 EACH $44.000 $18,436.00#1092 LOCK CORE, LONG TENON, FXFG, FIRE DEPT.
ONLY
105.10.00.21.212.2121.21210.56130.$18,436.00
2 115.0 EACH $115.000 $13,225.00#3501 GATE & KEY SWITCH, 2-POSITION SPDT
105.10.00.21.212.2121.21210.56130.$13,225.00
3 46.0 EACH $141.000 $6,486.00#3502 GATE & KEY SWITCH ON MOUNTING PLATE,
2-POSITION SPDT
105.10.00.21.212.2121.21210.56130.$6,486.00
4 58.0 EACH $87.000 $5,046.00#3771 PADLOCK, INTERIOR, 5/16 DIA X 2-3/8" SS
SHACKLE
105.10.00.21.212.2121.21210.56130.$5,046.00
5 1.0 EACH $120.000 $120.00#3781 KNOX PADLOCK, 3_7/8" SHACKLE
NON-SHROUDED
105.10.00.21.212.2121.21210.56130.$120.00
6 2.0 EACH $115.000 $230.00#3782 KNOX PADLOCK 2_3/8" SHACKLE
NON-SHROUDED
105.10.00.21.212.2121.21210.56130.$230.00
7 3.0 EACH $137.000 $411.00#3784 KNOWX PADLOCK, 1_1/3" SHACKLE
SHROUDED
105.10.00.21.212.2121.21210.56130.$411.00
8 3504.3 DOLL $1.000 $3,504.27TAX
105.10.00.21.212.2121.21210.56130.$3,504.27
9 544.3 DOLL $1.000 $544.25SHIPPING/HANDLING
105.10.00.20.202.2021.20210.54100.$544.25
REF REQ E39950
AS PER QUOTE #QT-KA-37108
ATTACHMENT 1
Page 185 of 227
Page 1 of 1
Agenda Item No: 8.i.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2023-2287
AGENDA SUMMARY REPORT
SUBJECT: Approve Award of Contract to the KPA Group for Phase Two Design Services for the City's
Customer Service Center at 501 South State Street in the Amount of up to $117,625.
DEPARTMENT: City Manager /
Admin PREPARED BY: Trevor Mockel, Administrative Analyst
PRESENTER: Consent Calendar
ATTACHMENTS:
1. Ukiah Barrier Removal - Phase 2 Design Services KPA Proposal
Summary: Council will consider awarding a contract to the KPA Group for architectural and engineering
design of Phase 2 improvements for the City's future Customer Service Center at 501 South State Street.
Background: KPA Group was originally procured through a request for proposal process to complete Phase 1
of the design, which consisted primarily of ADA-related improvements necessary to utilize the site as a public
facility. In respect to Phase 2 and in addition to architectural and engineering design, the KPA Group will
manage services and project administration throughout the project, which will complete the necessary tenant
improvements. KPA Group will consult with the City of Ukiah, research applicable design criteria, attend
project meetings, coordinate with members of the project team, program scope and phasing, and implement
active schedules as well as project reports.
Discussion: Given the previous quality of work performed by KPA Group in Phase 1 and their familiarity with
the project, City Staff recommends the approval of a sole source contract with KPA Group for Phase 2 design
of improvements for the City future Customer Service Cenenter at 501 South State Street. The proposal and
scope of work for this project is provided as Attachment 1.
Recommended Action: Approve award of contract to the KPA Group for Phase Two Design Services at 501
South State Street in the amount of up to $117,625.
BUDGET AMENDMENT REQUIRED: No.
CURRENT BUDGET AMOUNT: 20824700.80220.18176: $1,377,679
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: 2020A Lease Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Financial Services Manager, Matt Keizer, Chief Building Inspector
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI):N/A
Page 186 of 227
January 5, 2023
Matthew Keizer
Chief Building Official
City of Ukiah
300 Seminary Ave
Ukiah, CA 95482
Subject: Ukiah Bank of America Building – Phase 2 Design Services
Dear Matt,
The purpose of this agreement is to establish a scope of services and fee for design of Phase 2 improvements to the Bank of
America building owned by the City of Ukiah. KPA has previously assisted the City with design of accessibility
improvements to the building and site. We are familiar with existing conditions and understand the City’s wishes
regarding future use of the facility. Construction administration phase work for all design work is included in this proposal.
Project Understanding
The KPA Group has assisted the City of Ukiah in design and construction documents for the ADA Barrier Removal project at
the previous Bank of America facility located at 1501 South State Street in Ukiah. The City has allocated additional funding
towards the use of the facility as a public facing payment counter and wishes to provide offices for City staff in addition to
the previously designed accessibility upgrades.
Currently, the facility can be accessed on foot via State Street or Main Street sides with the parking lot located adjacent to
Main Street. The City wishes to maintain access paths at both sides of the building as currently existing. The lower level of
the facility currently houses a glass-walled enclosed office space, vault area, bank counter, mechanical spaces, break area,
conference room, stairwell access and open space. The mezzanine level is accessed via two stairwells located adjacent to
either side of the Main Street entrance. Accessibility improvements previously designed include accessible restrooms at
the lower level, the addition of an elevator to access the mezzanine level, accessible restrooms at the mezzanine level, and
site improvements that removed barriers. These improvements were not put out to bid as the City wishes to provide one
bid set outlining all improvements for construction of this improvement work.
Phase 2 design improvements wished to be implemented include changes to provide office space for Utility Billing,
Finance and Parks & Recreation to work alongside space for public counter service to receive public billing payments and
provide other related assistance. The City also wishes to remove portions of the existing dome construction at the lobby
ceiling to provide a more welcoming and open space while allowing for enclosed offices. Other changes include finishing
of rooms and areas at the mezzanine level including the new break space and office space. The concrete storage vault
located on the mezzanine level and the vault on the first level will be utilized as storage.
Permit review will be completed in-house by the City of Ukiah for all trades other than Structural Engineering permit
review, which will be made by permit review consultant to the City. Construction Administration services are not included
in this proposal and will be provided for the complete bid package in a future agreement.
Scope of Services
This document provides a scope of services for design services for the rehabilitation of the previous Bank of America facility
to be used as a public facility for the City of Ukiah.
Attachment 1
Page 187 of 227
The Design Services scope of services is organized into the following elements:
•Project Management & Coordination
•Schematic Design
•Design Development
•Construction Documents
•Bidding Services
Project Management & Coordination
We will manage services and project administration throughout the duration of this project. We will consult with the City of
Ukiah, research applicable design criteria, attend project meetings, coordinate with members of the project team, program
scope and phasing, and implement active schedules as well as project reports.
KPA will advance the project schedule produced in ADA improvements design to identify milestone dates for decisions
required of the City, design services by the consultants, and other project specifics. We will provide contract support in
accordance with local, state, and federal requirements. Our project management, architectural and engineering staff will
be performing services in planned and sequenced steps to complete the tasks required to plan, design, document,
estimate and appropriately bid the project. KPA will coordinate and communicate with the City of Ukiah’s project team to
align project goals with the design.
Schematic Design
Schematic Design is a part of the design process where final budget and schedule are established and expectations are set.
This phase may be referred to as 30%. Schematic Design determines the general scope, preliminary design, scale and
relationships among the components of the project. KPA will develop a clearly defined design for interior improvements
and reconfiguration of the lobby area at the previous bank facility with a comprehensive scope, budget and schedule.
Schematic Design will provide illustrations of interior floor plan layouts of the lobby area and changes to the current floor
plan layout will be determined. Areas requiring new finishes at the mezzanine level will be considered. Consultation
during this phase between KPA, the City of Ukiah and sub-consulting design professionals will take place. Components of
the project schedule will be advanced indicating the design schedule, bid package schedule and construction schedule.
Schematic Design tasks include:
Further evaluate existing conditions related to feasibility of required improvements
Develop interior concept design sketches
Provide schematic-level fire protection drawings, building is currently non-sprinkled
Update project program and space summary
Continue building code review (CBC, ADA)
Incorporation of ADA changes previously designed
Develop Schematic-level plans
o Architectural and structural
o Site and landscape – incorporate site design from ADA component
o Plumbing, fire protection and HVAC
o Electrical
Develop Schematic-level cost estimate
Discuss and define project delivery method for Bid Package
Prepare final Schematic Design documents, reproduce and deliver to the City
Review the Schematic Design documents with the City
Incorporate City comments and obtain City approval to proceed to the Design Development phase
Page 188 of 227
The deliverables provided at the conclusion of Schematic Design will be schematic-level architectural floor plans, key
building sections, plumbing, and electrical schematic plans and site plans. The project progress report will be updated.
Corresponding construction cost information will be provided. A further updated project schedule, key issues, and project
program and space summary will be issued.
Design Development
For further project advancement and revision after the Schematic Design phase, the Design Development Phase will
commence. This phase may be referred to as 60%. The KPA Group will expand Schematic Design documents into Design
Development Documents. Systems and material design will be incorporated into the documents. Cross-discipline
coordination will be updated to verify appropriate office sizes and materials, public spaces, and interaction. Building code
evaluations will be reviewed and updated. We will meet with the City of Ukiah during this phase to provide project status
updates and further define project design. We will meet with stakeholders, explain project progress, details and obtain
input.
During the Design Development phase some of the tasks that will be performed include:
Update drawings based on information developed in the Schematic Design phase
Meet with City to provide updates, receive input, prepare exhibits and narratives
Meet with stakeholders and future building users, if defined, regarding the following, and incorporate into project
plans:
o Public facing accommodations
o Access changes
o Finishes replacements
o Fire sprinklers
o Access
o Other special needs
Expand code review conducted during Schematic Design
Document additional ADA requirements not documented previously and define accessible path
Draft mechanical, plumbing and electrical power and lighting systems calculations to further define sizes and
appropriate systems for the project
Develop Design Development drawings
o Architectural and structural
o Site and landscape – incorporate site design from ADA component
o Plumbing, fire protection and HVAC
o Electrical
Finalize interior floor plan layout
Prepare outline specifications
Confirm and document special project administrative requirements and conditions with the City
Update cost estimate and assist City in preparation of cash flow analysis
Prepare final Design Development documents, reproduce and deliver to the City
Review Design Development documents with the City
Incorporate City comments and obtain approval to proceed to the Construction Document phase
The deliverables provided at the conclusion of Design Development will be design development-level architectural floor
plans, MEP and required structural calculations, building elevations, key building sections, plumbing, HVAC and electrical
plans and site plans. The project progress report will be further updated. Construction cost information will be updated
and issued along with the project schedule, key issues, and project program and space summary.
Page 189 of 227
Construction Documents
Design Development documents will be advanced into Construction Documents. Construction Documents will refine the
extent, configuration, location, relationships and dimensions of the work to be completed. Final design changes will be
made including final definition of project bids. Specifications will be completed. We will meet with the City of Ukiah
during this phase to discuss project elements related to design and bidding. Final construction schedules for bid packages
will be established, and a final project cost estimate will be provided. Documentation and drawings will be coordinated
between disciplines appropriately. Final code-required changes will be incorporated. During the Construction Documents
phase, KPA will:
Complete project design drawings, combine previously designed items into current set
Communicate project updates with utilities and assist with preparation of applications
Complete and document building, electrical, plumbing, mechanical and energy code review and analysis
Complete and submit required structural, mechanical, plumbing and electrical power and lighting systems
calculations to further define sizes and appropriate systems for the project
Document requirements for accessibility and define/document interior and site details
Develop Construction Drawings
o Architectural and structural
o Site and landscape
o Plumbing, fire protection, HVAC
o Electrical
Incorporate City CASp review comments into documents
Communicate construction contract elements with the City
Complete project technical specifications
Update final cost estimate with defined quantities and pay items
Review final design, final design documents, program budget and any special funding, and incorporate comments
Prepare 90% Construction Documents, reproduce and deliver to the City
Review 90% Construction Documents with the City
Incorporate City comments
Conduct final review with City concerning construction schedule/phasing and shelter operations
Submit for plan review to City of Ukiah
Submit for plan review to City’s structural engineering consulting reviewers
Incorporate plan review comments into documents
Prepare Final Construction Documents
Deliver final construction drawings and technical specifications to the City
The deliverables provided at the conclusion of the Construction Document phase will be electronic construction drawings
and final specifications. Final engineering calculations will be provided. Responses to City of Ukiah’s preliminary code
review comments will be provided. The discipline plans will be further developed to show proposed systems. Final
updated construction cost will be delivered.
Bidding Services
KPA will assist in Bidding by responding to contractor questions and issuing addenda at each of the bid packages to be
designed. This phase includes assisting the City in advertising and securing bids, negotiation for service, analyzing bid
results, furnishing recommendation on the award of contracts and preparing contract documents. Bidding documents will
be distributed per the City of Ukiah’s standard process. Bidders will obtain their construction documents from the City’s
Purchasing website. Tasks to be performed during bidding include:
Coordinate with design team, City, legal counsel and potential bidders regarding bidding, advertising, bid
document distribution and other City specific requirements
Page 190 of 227
Attend City conducted pre-bid meetings, prepare agenda and sign-in sheets, and distribute bidding meeting
minutes.
Consider contractor questions and issue clarifications during bidding periods, prepare and issue appropriate
addenda
Advise the City as to the acceptability of substituted materials or equipment
The bid evaluation process will be conducted by the City of Ukiah. KPA will assist in evaluation of bid tabulations and bid
analysis. We will review for completeness, errors, omissions and ambiguities.
Design Document Schedule
The KPA Group will complete the design drawings within 120 days of Notice to Proceed. Tentative design drawing
schedule will include various submissions related to bid packages and construction phases identified in Programming.
KPA’s estimated schedule includes:
Interior Programming and Schematic Design – 50 days
Design Development – 30 days
Construction Documents – 40 days
Owner Responsibilities
Provide access to the existing Bank of America building
Provide copies of available data on the building and site, such as:
o Existing site utility information
o Site topography
o Other existing project documentation
Provide landscaping design, if required
Provide a representative with complete authority to transmit instructions, receive information and provide
directives
Provide CASp review for the project
Provide timely review, feedback and directives to maintain project schedule
Coordinate with other project stakeholders and approval agencies
Testing and removal of hazardous materials at existing building
Coordinate with utilities for utility connects and permitting
Advise regarding City-standard specification sections
Page 191 of 227
Compensation
The work described under the Scope of Services will be performed on a time & materials basis. The City of Ukiah will pay
The KPA Group a not-to-exceed amount of one hundred seventeen thousand six hundred twenty five dollars ($117,625) as
architectural and engineering fees for the design of Phase II improvements to the City of Ukiah’s facility. Please see the
attached compensation worksheet for a detailed breakdown of design tasks based on our current understanding of the
project and scope of work.
Authorization
The Scope of Services and compensation stated in this proposal are valid for a period of sixty (60) days from the date of
submission. If authorization to proceed is not received during this time period, this proposal may be reviewed and
modified by The KPA Group. This proposal may be executed in whole or parts, depending on City of Ukiah desires of
contracting.
Respectfully submitted,
The KPA Group
Paul W. Powers, AIA, NCARB
President
Page 192 of 227
SUMMARY BY CLASSIFICATION PROJECT
MANAGER
PROJECT
ARCHITECT
PROJECT
DESIGNER
ARCH CAD
TECH
STRUCTURAL
ENGINEER
STRUCTURAL
CAD TECH
MEP
ENGINEER
MEP CAD
TECH ADMIN SUBTOTAL
$245.00 $210.00 $190.00 $150.00 $190.00 $150.00 $190.00 $150.00 $100.00
1 Project kick-off meeting & project planning 2 2 1 1 1
2 Communicate with owner 1 1 4
3 Communicate with project team 2 2 4 2 1 1 1 2
4 Scheduling 1 1 2
5 Design meetings & discussions 2 4 4 2 2
6 Quality control & review 2 2 4 2 2
7 Communications with utilities 2 2 1
SUBTOTAL - HOURS 12 12 21 2 6 1 6 2 1 63
SUBTOTAL - LABOR COST $2,940 $2,520 $3,990 $300 $1,140 $150 $1,140 $300 $100 $12,580
1 Interior concept design sketches 2 8
2 Project program and space summary 1 2 2
3 Fire protection drawings 1 2 2 8 8
4 MEP engineering 1 8
5 Schematic-level cost estimate 2 2 4 1 1
6 Final Schematic Design Documents 2 4 8 12 2 4
7 Review SD Documents 2 2 1
8 Incorporate City comments and obtain
approval for DDs 2 2 4 8 1 2
SUBTOTAL - HOURS 8 15 30 22 1 0 21 14 0 111
SUBTOTAL - LABOR COST $1,960 $3,150 $5,700 $3,300 $190 $0 $3,990 $2,100 $0 $20,390
1 Update existing conditions drawings 1 2 1 2
2 Meet with City for updates and input, and
to prepare exhibits and narratives 2 2 4 2 2
3 Meet with stakeholders and future building
users for needs 2 2 4
4 Expand code review 2 2 2 1 1
5 Document additional ADA requirements 2 2 4 2
6 Provide project utility update 4 4
7 Prepare required structural calculations 2 8
8 Prepare MEP calculations 4
9 Finalize interior floor plan layout 2 4
10 Prepare outline specifications 1 2 4 2 2
11 Update cost estimate 2 2 4 1 1 4
12 Prepare final DD documents, reproduce and
deliver 2 8 4 16 2 2 4 8 2
13 Review DD documents with City 2 2 4 2 2
14 Incorporate City comments and obtain
approval for CDs 2 4 1 8 2 4 6 8
SUBTOTAL - HOURS 17 29 41 28 20 6 27 22 2 192
SUBTOTAL - LABOR COST $4,165 $6,090 $7,790 $4,200 $3,800 $900 $5,130 $3,300 $200 $35,575
UKIAH BANK OF AMERICA BUILDING - PHASE 2 DESIGN - COMPENSATION WORKSHEET
PROJECT MANAGEMENT
SCHEMATIC DESIGN
DESIGN DEVELOPMENT
LABOR HOURS BREAKDOWN
Page 193 of 227
SUMMARY BY CLASSIFICATION PROJECT
MANAGER
PROJECT
ARCHITECT
PROJECT
DESIGNER
ARCH CAD
TECH
STRUCTURAL
ENGINEER
STRUCTURAL
CAD TECH
MEP
ENGINEER
MEP CAD
TECH ADMIN SUBTOTAL
$245.00 $210.00 $190.00 $150.00 $190.00 $150.00 $190.00 $150.00 $100.00
UKIAH BANK OF AMERICA BUILDING - PHASE 2 DESIGN - COMPENSATION WORKSHEET
LABOR HOURS BREAKDOWN
1 Complete code review and analysis 2 2 2 2 2
2 Submit final seismic and MEP calcs 2 4 4
3 Finalize ADA requirements 1 2 4 2
5 Communicate construction constract
elements with City 2 2
6 Complete technical specifications 2 4 4 2 2
7 Complete construction safety and bid
phasing plan 2 2 4 2 2
8 Update final cost estimate 1 1 8 1 1 2
9 Prepare 90% Construction Documents 4 8 4 16 2 4 4 12 2
10 Review 90% CDs with City and incorporate
comments 1 2 2 4 2 2 2 4
11 Submit for plan review 4 2 2
12 Incorporate plan review comments 8 8 8
13 Prepare final Construction Documents and
technical specifications 4 8 4 16 2 4 4 12 2
SUBTOTAL - HOURS 23 39 42 42 25 10 21 30 4 236
SUBTOTAL - LABOR COST $5,635 $8,190 $7,980 $6,300 $4,750 $1,500 $3,990 $4,500 $400 $43,245
1 Coordinate with design team, City and
potential bidders 1 2 2
2 Attend City-conducted pre-bid meetings 8
3 Issue Addenda 1 1 4 2 2
4 Advise City regarding substitutions 1 2 1 2
5 Assist in bid analysis 2
SUBTOTAL - HOURS 3 5 12 4 1 2 2 2 0 31
SUBTOTAL - LABOR COST $735 $1,050 $2,280 $600 $190 $300 $380 $300 $0 $5,835
TOTAL HOURS - DESIGN 63 146 98 53 19 77 70 7 633
TOTAL LABOR COST - DESIGN $15,435 $21,000 $27,740 $14,700 $10,070 $2,850 $14,630 $10,500 $700 $117,625
CONSTRUCTION DOCUMENTS
BIDDING AND NEGOTIATION
Page 194 of 227
2023 Winter
Storm Update
City of Ukiah
Page 195 of 227
•Tuesday, January 3, 2023 ‐City EOC activated at Level One –
monitoring and preparation status
•Tuesday, January 6, 2023 ‐County of Mendocino proclaimed
local emergency related to the storms
•Sunday, January 8, 2023,
President Biden approved California's Emergency Declaration due to
the winter storms.
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Russian River at Hopland observed:
•17.29 FT, January 5, 2023
•17.26 FT, January 9, 2023
•February 2019 – 22.95 FT
•January 2017 – exceeded 22 FT
•Ukiah Rainfall January: 9 inches
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DAMAGES:
•Riverside Park
•Observatory park
•Power outages due to fallen trees
•Flooding at the Wastewater Treatment Plant
•Slides at the Golf Course
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City Preparedness and Response:
•All power outages restored within 12 hours
•Ukiah Valley Fire Authority responded to 26 Electrical/Hazardous
Conditions in first 10 days of January ‐12 of those calls were on
January 4th
•Extra staffing in place ‐Parks, PW, Electric, Building Maintenance,
Water, and Wastewater crews monitored streets, parks, and facilities
•Ongoing communication with staff and community stakeholders
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End of Report
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ADDITIVE BENEFITS OF
“UNRELATED” PROJECTS
Measure Y and Recycled Water
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2012 BEFORE MEASURE Y
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2016 MEASURE Y PASSES
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MEASURE Y
1 YEAR OF IMPLEMENTATION
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MEASURE Y
4 YEARS OF IMPLEMENTATION
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MEASURE Y
5 YEARS OF IMPLEMENTATION
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2019 PHASES 1-3 OF THE RECYCLED
WATER COMPLETE
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INFILTRATION PONDS READY FOR
MAINTENANCE
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THE RESULT JANUARY 8TH 2023
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BENEFITS
•Increased resilience
•Reduced power use
•Reduced chemical uses
•Reduced discharge
•Less opportunity for violation
•Improved recharge
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WHATS NEXT?
•3 more years of accelerated Measure Y construction
•Construction of Phase 4 of the Recycled Water Project
•Zero discharge?
Page 222 of 227
Page 1 of 2
Agenda Item No: 14.a.
MEETING DATE/TIME: 1/11/2023
ITEM NO: 2023-2156
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates; Discussion and Appointments Regarding 2023 Council Assignments; and
Consideration of Disbandment and Modification to City Council Committees and Ad Hocs/Standing
Committees.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Rodin and City Manager Sangiacomo
ATTACHMENTS:
1. 2023 Draft City Council Special Assignments
Summary: City Council members will provide reports and updates on their committee and ad hoc/standing
committee assignments.
Each year following the rotation of the mayor position, the incoming mayor leads a review of
assignments. The Council will also consider modifications, additions and elimination of committee and ad
hocs/standing committees.
Background: Local / County / Regional Committees - City of Ukiah Councilmembers take an active role in
various commissions and committees that are part of city, county, regional, and statewide governance and
interests. Each year, the incoming mayor leads a discussion and makes annual appointments for members
assigned to various committee assignments. Committee assignments are organized into Local / County /
Regional classifications. Roles on committee assignments will vary from liaison to a voting board
seat. Assignments are typically filled by a Councilmember, but in some cases it may be appropriate or desired
to appoint a Staff member. In some instances, there might be a primary and alternate designated for
assignment.
Ad Hoc and Standing Committees - The City Council may establish and appoint ad hoc and standing
committees at any time throughout the year. Ad Hocs are established on an as needed, temporary basis for
the purpose of addressing particular issues and will disband once the work is complete. Standing Committees
are established for the purpose of addressing broader and/or ongoing issues and are subject to the Brown Act
meeting noticing requirements.
***Note: Although the Council Ad Hoc and Standing Committees are a part of the Council Special Assignment
List, they are officially appointed by the Council at various meetings, and are subject to Council approval for
any changes.
Discussion: Attachment #1 is a draft of the 2023 Council Special Assignment List and Ad Hoc Committees,
showing the vacancies left by departed Councilmember Jim O. Brown and inclusive of recommended changes
- delineated by line/strikethrough edits, and also showing Councilmember requests (as received by the date of
publication) - delineated by purple text. In addition, ad hoc committees highlighted in red are recommended
by Staff for disbandment.
The Mayor will lead a discussion with Council regarding Council committee assignments and make any
appointments or reassignments per that discussion. In addition, the Council will consider modifications,
Page 223 of 227
Page 2 of 2
additions and disbandment of ad hocs and standing committees. Staff recommends directing the City Clerk to
attach the finalized copy of the 2023 City Council Special Assignments List to the January 11, 2022, Minutes
for recordation.
Note: All subsequent agendas throughout the year will have a continuation item to allow Council to receive
reports on committee and ad hoc work and to allow for further modifications (including the addition of any new
ad hoc) as warranted.
Recommended Action: 1) Receive report(s); 2) Discuss the Mayor's recommended assignments, making any
possible appointments or re-assignments; 3) Consider the possible continuation, disbandment, and addition of
City Council Ad Hoc and/or committees; and 4) Direct the City Clerk to finalize and attach the 2023 Council
Assignments and Ad Hoc/Standing Committees List to the January 11, 2023, Minutes.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mayor Rodin
Page 224 of 227
LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco, Alternate
Alan Carter, Treasurer
Request: Sher (if Crane or
Orozco doesn't want)
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Disaster Council
Shall meet a minimum
of once a year at a
time and place
designated upon call
of the chair
Place designated upon call of the
chair or, if she/he is unavailable or
unable to call such meeting, the first
vice chair and then the City Manager
or her/his designee.
Office of Emergency Management
300 Seminary Ave.
Ukiah, CA 95482
467-5765 - Tami Bartolomei
Develop any necessary emergency and mutual aid
plans, agreements, ordinances, resolutions, rules, and
regulations.
Orozco
Duenas- Alternate
Tami Bartolomei, Office of Emergency
Management Coordinator; 467-5765
tbartolomei@cityofukiah.com Traci Boyl, City
Manager's Office Management Analyst; 467-
5720; tboyl@cityofukiah.com
Greater Ukiah Business & Tourism
Alliance
3rd Tuesday of
month, 11:30 a.m.
200 S School St.
Ukiah, CA 95482
200 S School St.
Ukiah, CA 95482
Promotes tourism and works to strengthen and
promote the historic downtown and businesses within
the greater Ukiah area
Duenas
Rodin - Alternate
Request: Rodin
Request: Duenas - would like
to stay
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of
month, 6:00 p.m.
Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current
water rights: Potter Valley project - Eel River Diversion
Orozco
Brown- Alternate
Request: Rodin
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
North Coast Opportunities (NCO)4th Wednesday of
month, 2 p.m.
Alternating locations - Ukiah and
Lakeport
Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to
become self reliant Burgess
Jake Burgess, Community Services
Supervisor; 463-6201
jburgess@cityofukiah.com
Sun House Guild ex officio 2nd Tuesday of
month, 4:30 p.m.
Sun House
431 S. Main St.
Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Orozco
Neil Davis- Alternate
David Burton, Museum Director; 467-2836
dburton@cityofukiah.com
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of
month, 1:30 p.m.
Board of Supervisors Chambers;
501 Low Gap Road
Ukiah, CA
County Executive Office
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency
in the Ukiah Valley basin
Crane
Duenas- Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
City Selection Committee Called as required by
the Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use
Commission
Mayor Rodin
Request: Duenas - interested
as Alternate
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of
month, 2:00 p.m.
Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and
business loan program
Riley
(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Library Advisory Board
3rd Wednesdays of
alternate months;
1:00 p.m.
Various Mendocino County Libraries Ukiah County Library
463-4491 Review library policy and activities
Supervisor Mulheren
Request: Duenas
Kristine Lawler, City Clerk; 463-6217;
klawler@cityofukiah.com
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with
the City's 1st District Supervisor
Brown
Crane- Alternate
Request: Rodin
Request: Duenas
Sage Sangiacomo, City Manager;
463-6221; ssangiacomo@cityofukiah.com
Mendocino County 2nd District Liaison 1st Wednesdays of
month, 8:00 a.m.
Civic Center Annex
conference room #5
411 West Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with
the County's 2nd District Supervisor
Brown
Request: Rodin
Request: Duenas
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation,
infrastructure and project County wide
Brown
Rodin- Alternate
Request: Duenas
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for
the orderly growth of the airport and the surrounding
area, and safeguard the general welfare of the
inhabitants within the vicinity
Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
gowen@cityofukiah.com
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m.Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence,
annexation, service areas, and special districts Rodin/Crane
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
ATTACHMENT 1
1 rev: 1/6/2023
Page 225 of 227
MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.
Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA
Brown
Duenas- Alternate
Request: Crane
Request: Duenas
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.
Alternating locations - Ukiah
Conference Center or Fort Bragg, or
Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding
Duenas
Orozco - Alternate
Request: Rodin
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of
month, 7:45 a.m.
776 S. State Street Conference
Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol
prevention, healthy alternatives and empowering youth
to make healthy choices
Cedric Crook, Patrol
Lieutenant
Request: Duenas
Cedric Crook, Patrol Lieutenant Nob; 463-
6771; ccrook@cityofukiah.com
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
rrfc@pacific.net; 462-5278
Proactively manage the water resources of the upper
Russian River for the benefit of the people and
environment of Mendocino County
White/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Ukiah Players Theater Board of
Directors
3rd Tuesday of
month, 6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of
the Ukiah Players Theater
Greg Owen, Airport Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor,
Superintendent, and City Manager
Mayor, City Manager and
Police Chief
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
North Coast Rail Authority (NCRA)
Great Redwood Trail Agency
Bi-monthly, 3rd
Thursdays, 10:30
a.m.
Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure
meeting the freight and passenger needs of the region
Shannon Riley, Deputy City
Manager
Request: Rodin (fm ad hoc)
Request: Duenas (fm ad hoc)
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are
announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend
division meetings throughout the year to share what
they are doing and advocate for their interests in
Sacramento
Rodin
Orozco-Alternate
Rodin - willing to let go
Request: Duenas
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Russian River Watershed Association
(RRWA)
4th Thursday of
month, 9:00 a.m.
(only 5 times a year)
Windsor Town Hall
Russian River Watershed Association
425 South Main St., Sebastopol, CA
95472
508-3670
Consider issues related to Russian river - plans
projects and funding requests
Rodin
Brown- Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Northern California Power Agency
(NCPA) - Commission
4th Thursday of
month, 9:00 a.m.
(see NCPA calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and
operating power generation, providing scheduling and
related energy services and providing regulatory and
legislative support.
Crane - Commissioner
Sauers - Alternate and
Commissioner in absence of
Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of
month, 10:00 AM Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and
expenditures of the LEC 300 MW generating project.
Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463‐6286, csauers@cityofukiah.com
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m.
35 Iron Point Circle Suite 225
Folsom, CA
35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; info@tanc.us
Provide electric transmission to its Member utilities
through transmission line ownership or contract
arrangements.
Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Equity and Diversity Diversity
and Equity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and
municipal services
Orozco/Duenas
Request: Sher (If Orozco or
Duenas doesn't want)
Request: Duenas - would like
to stay
Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Fire Executive Committee 2nd Wednesdays of
month, 3:45 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
sabba@cityofukiah.com
Per the recently adopted agreement between the City
of Ukiah and the Ukiah Valley Fire Protection District Orozco/Brown
Doug Hutchison, Fire Chief; 463-6263;
dhutchison@cityofukiah.com
2 rev: 1/6/2023
Page 226 of 227
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT Notes/Comments
Electric Grid Operational Improvements
Crane/Orozco
Request: Sher (if
Crane or Orozco
don't want it)
Cindy Sauers, Electric Utility Director;
463-629586 csauers@cityofukiah.com
Trench Cut Policy Development Crane/Brown Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Budget Development Best Practices and
Financial Policy For FY 22/23 Budget Crane/Brown
Dan Buffalo, Director of Finance;
463-6220 dbuffalo@cityofukiah.com
Sheri Mannion, Human Resource Director/Risk
Manager; 463-6272, smannion@cityofukiah.com
Staff Recommends Elimination; Work
Completed; Future policy issues to be
considered and addressed during
budget development with the City
Council as needed.
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Sage Sangiacomo, City Manager
463-6221 ssangiacomo@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Cindy Sauers, Electric Utility Director;
463-629586 csauers@cityofukiah.com
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
2021 Electric Rate Study Crane/Duenas Cindy Sauers, Electric Utility Director;
463‐6286 csauers@cityofukiah.com
Staff Recommends Elimination; Work
Completed
Housing Policy Rodin/Orozco Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
Staff Recommends Elimination; Future
policy issues to be considered and
addressed with the City Council as
needed.
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of
overall sewer system service delivery policies, operating
policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Brown
Request: Orozco
Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Sean White, Water Resources Director
463‐5712 swhite@cityofukiah.com
Upper Russian River Water Agency/City
Relations Crane/Brown Sean White, Director of Water Resources;
463‐5712 swhite@cityofukiah.com
Staff Recommends Elimination given
the formation of the Special District
Ad‐hoc.
Orr Street Bridge Corridor
Rodin/Duenas
Request: Sher (If
Rodin or Duenas
don’t' want)
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Complete Streets
Rodin/Crane
Request: Sher (if
Rodin or Crane don't
want)
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Cannabis Ordinance Modifications Duenas/Brown
Craig Schlatter, Community Development Director
463‐6219 cschlatter@cityofukiah.com
Staff Recommends Elimination; Ad
hoc work completed; policy
recommends moving to Planning
Commission for consideration prior to
City Council consideration
Special Districts (Water District Consolidation)
Brown/Crane
Request: Orozco
Request: Duenas
Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Public Financing Rodin/Orozco Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Staff Recommends Elimination; Work
Completed
Corp Yard
Crane/Brown
Request: Orozco
Request: Duenas
Jason Benson, Senior Civil Engineer
463‐6284 jbenson@cityofukiah.com
Police Chief Recruitment
Brown/Rodin
Request: Sher
Request: Duenas
Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Great Redwood Trail Rodin/Duenas
Request: Duenas
Neil Davis, Community Services Director
467‐5764 ndavis@cityofukiah.com
Eliminate ad hoc and combine with
committee assignment
City Manager Review
Rodin/Brown
Request: Duenas ‐
interested
Sheri Mannion, Human Resources Director
463‐6244 smannion@cityofukiah.com Eliminate and reform as needed
City/District Review of 2019/22 Proposed Fire
Code Crane/Orozco
Doug Hutchison, Fire Chief
463‐6263 dhutchison@cityofukiah.com
2023 AD HOC COMMITTEES
3 rev: 1/6/2023
Page 227 of 227