HomeMy WebLinkAbout2023-03-15 Packet - Special Budget WorkshopPage 1 of 2
City Council
Special Meeting
AGENDA
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
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Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting
at www.cityofukiah.com/meetings.
March 15, 2023 - 4:00 PM
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
3. UNFINISHED BUSINESS
4. NEW BUSINESS
4.a. Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2022-23,
Review of Draft Objectives, and review of Individual Departmental Five-Year Capital
Improvement Plan Updates for Fiscal Year 2023-24.
Recommended Action: Council to receive, review, consider, and discuss updates on current
stated objectives. In addition, the Council will review preliminary draft departmental objectives, as
well as individual departmental Five-Year Capital Improvement Plan updates for the fiscal year
2023-24.
Attachments:
1. CIP -5 year-FYE 2024 - Draft - CM only 3-10-23
2. CIP -5 year-FYE 2024 - Draft - ComDev only 3-10-23
3. CIP -5 year-FYE 2024 - Draft - EUD only 3-10-23
4. CIP -5 year-FYE 2024 - Draft - Airport only 3-10-23
5. ADJOURNMENT
Page 1 of 14
Page 2 of 2
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or
interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted
to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the
Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday,
8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on
the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California,
not less than 24 hours prior to the meeting set forth on this agenda.
Kristine Lawler, CMC
Dated: 3/10/23
Page 2 of 14
Page 1 of 2
Agenda Item No: 4.a.
MEETING DATE/TIME: 3/15/2023
ITEM NO: 2023-2445
AGENDA SUMMARY REPORT
SUBJECT: Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2022-23, Review
of Draft Objectives, and review of Individual Departmental Five-Year Capital Improvement Plan Updates for
Fiscal Year 2023-24.
DEPARTMENT: Finance PREPARED BY: Jessie Brunell, Senior Accountant
PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:
1. CIP -5 year-FYE 2024 - Draft - CM only 3-10-23
2. CIP -5 year-FYE 2024 - Draft - ComDev only 3-10-23
3. CIP -5 year-FYE 2024 - Draft - EUD only 3-10-23
4. CIP -5 year-FYE 2024 - Draft - Airport only 3-10-23
Summary: Council will continue to receive and consider a mid-year budget review and planning agenda for
select departments.
Background: As part of the mid-year review of the current budget year and development of the budget for
next year, each City department scheduled for presentation will present their individual budget information
through December 31, 2022, progress on stated budget objectives for the current year, and plans for the next
fiscal year and beyond. Every department has been scheduled and will present over the course of March and
April.
Discussion: Departments presenting at this meeting are the City Manager's Office, Community Development,
Electric Utility Department, and the Airport.
*Note: Chrome is the required browser to view the Mid-Year Review 2022-23 stories in Open.Gov, as Internet
Explorer is not compatible.
Midyear Review of 2022-23 Department Objectives and Accomplishments and Review of Draft 2023-24
Department Objectives (Note- This is an active draft document and departments will continue to make minor
revisions): https://stories.opengov.com/ukiahca/published/0gqlargKvSP
Each department and division report contains the following sections:
• Department purpose and basic description
• Services provided
• Personnel information
• Objectives and accomplishments:
• For the purposes of this report, current and proposed objectives for the coming year are
included
• Objectives are delineated by near, intermediate, and long-term
• Individual objectives are assigned a unique identifier presented by year initiated and order of
sequence for the year (e.g. an objective that is first identified in fiscal year 2022 and is the first
Page 3 of 14
Page 2 of 2
objective identified by the department in that year would be assigned 2022-1, the next in the
same year would be 2022-2, etc.)
• Department comments have been updated where appropriate and convey the current status
of each objective.
• Budget to actual information related to expenditures, compared to the same six-month period for the
prior two years.
Additionally, each individual department's Five-Year Capital Improvement Plan updates have been provided
as the following attachments:
Attachment 1 - City Manager's Office
Attachment 2 - Community Development Department
Attachment 3 - Electric Utility Department
Attachment 4 - Airport
Please note that the redesign of the five-year CIP is already underway following the March 1, 2023 Council
meeting, and is reflected in the attachments.
Recommended Action: Council to receive, review, consider, and discuss updates on current stated
objectives. In addition, the Council will review preliminary draft departmental objectives, as well as individual
departmental Five-Year Capital Improvement Plan updates for the fiscal year 2023-24.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Manager's Office
Page 4 of 14
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
CITY MANAGER'S OFFICE ONLY
Replacing parking meters.
Add'l Comments:Funded by line of credit loan proceeds being secured by
Finance as part of a larger capital improvement funding strategy. Moved
from FYE 20 year. Installation will coincide with Streetscape Project. Funding
secured through bond issuance; project put on hold due to COVID‐19 and will
resume when market conditions allow. Moved from FYE 21. Project put on
hold due to COVID‐19 and will resume when market conditions allow. Moved
from FYE 22.Project moved from FYE 25 to coincide with anticipated
development in the downtown.
‐$ ‐$ ‐$ 400,000$ 400,000$ ‐$ ‐$ 400,000$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
400,000$ $ 400,000
VEHICLES, MACHINERY & EQUIPMENT
64
0
1
2
6
0
0
.
8
0
2
3
0
18
1
6
5
N/
A
Do
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En
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s 400,000$
Re
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Project Name Project Description
Or
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CITY MANAGER DEPARTMENT
Sh
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l
R
e
a
d
y
22/23 23/24 24/25 25/26 26/27 27/28
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Pr
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#
Totals
Ci
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C
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a
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s
Definition of terms used:
Parking Meter
Replacement
SUB‐TOTAL:
Fu
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Fu
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Funding Source Add'l
Comments Costs to date
Al
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The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has
reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to
Council.
*Refer to last page of this document for definition of terms used.PAGE 1
ATTACHMENT 1
Page 5 of 14
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY DEVELOPMENT ONLY
Purchase of a Ford F150 Lightning EV for the Code Enforcement Inspector.
Add'l Comments:
‐$ ‐$ 50,000$ ‐$ ‐$ ‐$ ‐$ 50,000$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has
reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to
Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED" or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Pr
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t
#
Totals
Ci
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C
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Definition of terms used:
Code Enforcement
Inspector Vehicle
SUB‐TOTAL:
Fu
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S
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Fu
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i
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g
I
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Funding Source Add'l
Comments Costs to date
Al
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Project Name Project Description
Or
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COMMUNITY DEVELOPMENT
Sh
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VEHICLES, MACHINERY & EQUIPMENT
10
0
2
3
2
0
0
.
8
0
1
0
0
BD
N/
A
N/
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s 50,000$
No
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X
22/23 23/24 24/25 25/26 26/27 27/28
$ 50,000
*Refer to last page of this document for definition of terms used.PAGE 1
ATTACHMENT 2
Page 6 of 14
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Provides offices and warehouse facilities for the Electric Utility Dept. to better
serve the community. Currently offices are located in 40 year old temporary
modular buildings with no foundation. The electrical construction and
maintenance materials are stored in an uninsulated unsealed tin building.
Add'l Comments:Expanded scope including re‐roof task. Reduced FYE 20 by
$1.550 mil and moved into FYE 21. Project is currently out to bid. Increased
FYE 22 from $120k, and FYE 23 from $30k. Project is 60% complete. Supply
chain issues with electrical equipment. Delayed. Moved $750k to FYE 23 for
interior improvements. Project bid specifications are near completion, and is
anticipated to be awarded this Spring.Estimates for the interior redesign of the
building have exceeded the budget in the 22/23 year by nearly double. Budget
amendment will likely be necessary at time of project award.
Renewable energy development for the Utility’s resource portfolio in meeting
the States green energy mandates.
Add'l Comments:Rebudgeted to insure replacement roofing system
meets building, solar and grading requirements. Moved $1.2 mil out of FYE 20,
and moved into FYE 21. Increased FYE 22 and FYE 24 from $50k, reduced FYE
25 from $1 mil. Pushed to 22/23 fiscal year, and increased overall amount from
$2,750,000 due to size of Hasting solar system.
Needed to store hydro specialized plant materials, spare parts, provides staff
workspace and restroom/sink facilities.
Add'l Comments:Moved from FYE 21 due to COVID‐19. Received approval from
Army Corp to tie into water line. Pushed to 22/23 FY and increased funding due
to inflation. Moved from FYE 23.
Evaluate the need and sites available to construct a future electrical substation
to serve future loads based on planning forecasts of the City's growth.
Add'l Comments:$20k moved from FYE 21, and $300k from FYE 22 due to
COVID‐19. Moved to 23/24 due to heavy workload.
Purchase of land for material storage yard.
Add'l Comments:Moved from FYE 22. Moved from FYE 24. Prioritization and
funding source(s) under review. Estimated cost is $75k. Exploring the Urban
Greening Grant for possible funding. Moved from FYE 23, and added $100k.
3,471,861$ 3,125,000$ 2,025,000$ 1,250,000$ 1,000,000$ ‐$ ‐$ 7,025,000$
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$ 5,500,000
$ 250,000 $150,000 $250,000
N
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Material Storage
Yard
80
1
2
6
1
0
0
.
8
0
2
1
0
18
2
6
3
N/
A
TB
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$ 300,000
$ 225,000
80
1
2
6
1
0
0
.
8
0
2
3
0
300,000$
$225,000 $225,000
Substation Site
Development
80
1
2
6
1
0
0
.
8
0
2
3
18
0
4
6
N/
A
TB
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Hydroelectric Plant
Warehouse, Shop
and Restroom 18
0
3
8
N/
A
12
2
9
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M
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.
D
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Series 2022 Electric
Revenue Bonds
Bu
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X
Renewable
Resource
Development ‐
Solar
80
1
2
6
1
0
0
.
8
0
2
2
0
EC
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1
N/
A
13
5
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s 55,000$ 2,000,000$ 1,500,000$ 1,000,000$ 1,000,000$
$ 750,000 Ye
s
Mostly covered by
Series 2022 Electric
Revenue Bonds
3,416,861$ 750,000$
17
0
2
3
N/
A
13
5
0
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SUB‐TOTAL:
Costs to date
Electric Utility
Service Center ‐
Remodel & Facility
Improvements
80
1
2
6
1
0
0
.
8
0
2
2
0
Sh
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FACILITIES/BUILDINGS/LAND
Totals
Ci
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ELECTRIC UTILITY DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
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Funding Source Add'l
Comments
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Project Name Project Description
*Refer to last page of this document for definition of terms used.PAGE 1
ATTACHMENT 3
Page 7 of 14
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Upgrade fish hatchery pumps and flow meters.
Add'l Comments:Spec complete for pump replacement. Changed description
to clarify scope. Moved from FYE 22, and added $60k.Approved for bidding on
2/1/23, budget amendment approved to match engineering estimate.
Increased amount from $260k.
Replace station light & power, upgrade station service switchgear.
Add'l Comments:Moved from FYE 21, and increased from $80k. Design to be
outsourced, engineering budgeted for 21/22. Pushed to 22/23 and increased
budget from $120k due to inflation.Moved from FYE 23. Design underway.
Following design, bidding and work to be completed in FYE 24.
Replaces existing low voltage (4160V) system with 12,000 Volt primary rated
cable and transformers and secondary conductor. Fairgrounds to provide USERC
specified metering and underground duct. Removes existing low voltage
(4160V) system.
Add'l Comments:Rebudgeted to reflect workforce scheduling allocation due to
the Oak Manor Undergrounding project. Reduced amount for FYE 20 by $120k,
and changed funding in FYE 22 & 23. Moved forward by 1 year, project
completing 23/24. Pushed out one year, waiting on agreement with
Fairgrounds. Budget increased due to inflation and inclusion of labor in
construction costs. Moving project budget from starting in FYE 23.
Install 3 phase into Oak Manor with special equipment to balance circuits.
Add'l Comments: New project to balance feeder circuits.
Replace accumulators for redundancy of tainter operation.
Add'l Comments:Replace accumulators for redundancy of tainter valve
operation. Tested redundancy and moving from FYE 24.
Transformer replacement and upgrades, wood pole testing and replacement,
system capacity improvements and protection, control, monitoring and
communication enhancements.
Add'l Comments:UG Capital Projects >$10,000 Added funding for FYE 26 and
27.
$ 1,175,000
27/2822/23 23/24 24/25 25/26 26/27
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1
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18
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100,000$ 100,000$
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75,000$ $ 450,000
$ 432,000
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150,000$ $ 300,000
30,000$ 300,000$ $ 330,000
225,000$ 150,000$
150,000$
3,774$ 225,000$
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Upgrade fish
hatchery pumps
and controls
(Hydro)
Automate Station
Light & Power,
Pump & Generator
Controls (Hydro)
Fairgrounds 4160 to
12,000 volt
Conversion
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w
En
t
e
r
p
r
i
s
e
Ye
s $ 432,000
80
1
2
6
1
0
0
.
8
0
2
3
0
INFRASTRUCTURE
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Costs to date Totals
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Funding Source Add'l
Comments
ELECTRIC UTILITY DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
Oak Manor Circuit
Balancing
Replace
Accumulators at
Hydro for Tainter
Operation
Underground
Capital System
Improvements
(<$50,000 each)
18
1
1
8
*Refer to last page of this document for definition of terms used.PAGE 2
Page 8 of 14
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Transformer replacement and upgrades, system capacity improvements and
protection, control, monitoring and Communication enhancements.
Add'l Comments:Reduced FYE 20 by $140k, and reduced all future years to
$250k/yr. Increased FYE 21 from $250k. Added funding for FYE 26 and 27.
Added funding for FYE 27.
Upgrades to the governor sensing, controller and feedback transducers to
improve performance and reliability. Existing governor controls frequently are
out of service due to failure or adjustment.
Add'l Comments:Moved from beginning FYE 21 due to COVID‐19. Project was
spread between FYE 22 and FYE 23. Combined into FYE 22 and reduced by
$30k. Moved to 23/24‐24/25 due to workload.
Install cable and associated equipment for replacing the overhead facilities.
Add'l Comments:Reduced amount from $500k, moved from FYE 21. Moved
from FYE 22. Increased amount from $200k. Funding from 2022 bonds, funding
increased to include AT&T and Comcast for joint trench project, approx. 40%to
be reimbursed by AT&T and Comcast. Per Council directive, undergrounding
focus will be redirected to Talmage, the completion of Oak Manor is being
pushed until adequate rate revenue is available.
System design,equipment and installation to conform to mandated industry
standards.Proposed fire mitigation requirements require selected equipment to
be replaced or protected to reduce fire risk.
Add'l Comments:Reduced amount for FYE 20 from $80k,and amounts from
$200k FYE 22 onward.Shifted budget forward from FYE 22,and reduced yearly
amount from $100k.Removing. Work will be completed in the Fire
Mitigation project.
Upgrade existing and provide redundancy for Hydro transfer trip circuit.
Add'l Comments:Reduced amount for FYE 20 from $225k, and added funds to
FYE 21. Moved from FYE 21. Moved budget from FYE 22, increased overall
amount from $195k due to inflation, and added budget to subsequent years to
include radio redundancy.Moved from beginning in FYE 23 in order to
complete preliminary work that will be completed as part of Streetscape Phase
2jRelocates or underground overhead electric, phone and cable TV utilities ‐
Henry to Norton, Mill to Gobbi. Will be part of the overall Streetscape project.
Add'l Comments:Budget increased from $885k to fund complete joint trench
project. Approximately 40% to be reimbursed by AT&T and Comcast, balance
covered by Series 2022 Electric Revenue Bonds.Project scheduled to go out to
be in April 2023.
Matching 25% funds for FEMA HMG for fire mitigation undergrounding,
vegetation management and design services. Electric equipment and wire.
Locations include Clay and Standley Streets, Park Boulevard, Barnes and Jones.
$ 4,000,000
Add'l Comments:Increased overall amount from $850k. Moved from FYE 22.
Grant received Feb. 2022, 25% grant matching funds.Design completed.
Waiting on a few easements before going out to bid. Work likely won't stat
until summer '23. Pushing out project start from FYE 23.
Electrical infrastructure for Western Hills development.
Add'l Comments:Added remainder of funds to cover cable/equipment
installation.
Bu
d
g
e
t
A
d
o
p
t
e
d
X
75% Covered by
FEMA Hazard
Mitigation Grant
1,500,000$ 1,500,000$ 1,500,000$ 1,000,000$
Series 2022 Electric
Revenue Bonds 800,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
X
X243,549$ 275,000$ 525,000$
$ 2,400,000
Bu
d
g
e
t
A
d
o
p
t
e
d
Bu
d
g
e
t
A
d
o
p
t
e
d
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
18
3
5
0
N/
A
We
s
t
e
r
n
H
i
l
l
s
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
0
18
2
6
0
N/
A
Mu
l
t
i
p
l
e
Ne
w
80
1
2
6
1
0
0
.
8
0
2
3
0
18
2
5
9
N/
A
St
a
t
e
S
t
r
e
e
t
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
Approximately 40%
Reimbursed by AT&T
and Comcast,
balance Series 2022
Electric Revenue
Bonds
30,261$ 2,400,000$
50,000$ 50,000$ 250,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
50,000$ 50,000$ 375,000$ Ye
s 15,545$ 275,000$ 275,000$
$ 800,000
Re
v
i
e
w
e
d
X
80
1
2
6
1
0
0
.
8
0
2
3
0
18
1
2
4
N/
A
Va
r
i
o
u
s
N
e
w
En
t
e
r
p
r
i
s
e
Ye
s 50,000$ 50,000$ 50,000$
$ 320,000
80
1
2
6
1
0
0
.
8
0
2
3
0
18
1
2
1
N/
A
Oa
k
M
a
n
o
r
D
r
.
N
e
w
En
t
e
r
p
r
i
s
e
Ye
s 800,000$ 800,000$
20,000$ 300,000$
N
e
w
En
t
e
r
p
r
i
s
e
Ye
s
$ 1,250,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Re
v
i
e
w
e
d
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
4
4
N/
A
Uk
i
a
h
E
l
e
c
t
r
i
c
S
y
s
O
n
‐
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s 775,640$ 250,000$ 250,000$ 250,000$ 250,000$ 250,000$
Ne
w
En
t
e
r
p
r
i
s
e
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
4
7
N/
A
12
2
9
L
a
k
e
M
e
n
d
.
D
r
80
1
2
6
1
0
0
.
8
0
2
3
0
18
1
2
5
N/
A
Hy
d
r
o
P
l
a
n
t
Overhead Capital
System
Improvements
(<$50,000 each)
Governor speed
control & Valve
Upgrades (Hydro)
Oak Manor
Dr. Overhead to
Underground
Conversion
System
Modifications for
Fire Mitigation
Efforts
Hydroelectric Plant
Transfer Trip
Upgrade
State St.
Underground Phase
II, District 5:
Overhead to
Underground
Fire Mitigation
Grant Matching
Western Hills
*Refer to last page of this document for definition of terms used.PAGE 3
Page 9 of 14
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Installation of wire for individual parcel services. Locations include Gobbi,
Marshall & Leslie Streets.
Add'l Comments:Service infrastructure installation to parcels. Following
completion of the main line installation, staffing pulled to State Street UG
project. Service installation required to complete conversion and removal of
overhead.
Extend Cherry Circuit (102) to back feed 303 Circuit to provide redundancy to
southeast Ukiah.
Add'l Comments:
Replace aging copper conductor.
Add'l Comments:Increased FYE 24 budget from $20k, and removed budget in
FYE 26.
Extend fiber optic to Electric Service Center for Substation Visibility and
Hydroelectric Control.
Add'l Comments:
Replace poles identified by the 2022 10‐year pole inspection.
Add'l Comments:Increased from $850k due to inflation. Anticipate needing to
replace 100 polesAdd additional phase for future generation project on Western Hills.
Add'l Comments:Moved from FYE 23 due to workload/lack of staff to
complete.
Design and build new substation.
Add'l Comments:
Install equipment and facilities to extend the 202 circuit and provide switching
capability on East Gobbi.
Add'l Comments:Design complete. Plan to go out to bid FYE 23, construction
to start summer of '23. Moved from FYE 23.
Underground all overhead power & communications between State & Airport
Park Boulevard.
Add'l Comments:
2,079,215$ 6,567,000$ 6,885,000$ 3,855,000$ 2,460,000$ 4,635,000$ 12,500,000$ 32,727,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
X $ 75,000
Re
v
i
e
w
e
d
520,000$
$ 100,000 $ 100,000
$ 2,500,000 $ 2,500,000
No
t
R
e
v
i
e
w
e
d
$ 100,000
Bu
d
g
e
t
A
d
o
p
t
e
d
Series 2022 Electric
Revenue Bonds
2,500,000$ 200,000$ 12,500,000$ $ 15,000,000
$ 200,000
Re
v
i
e
w
e
d
75,000$ 75,000$
20,000$ 500,000$
350,000$
X
1,000,000$ $ 1,000,000
Re
v
i
e
w
e
d
R
e
v
i
e
w
e
d
100,000$
Series 2022 Electric
Revenue Bonds 350,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
X
100,000$ 100,000$
800,000$ $ ‐
Re
v
i
e
w
e
d
80
1
2
6
1
0
0
.
8
0
2
3
0
18
3
5
8
N/
A
Go
b
b
i
S
t
r
e
e
t
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
TB
D
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
0
TB
D
N/
A
Ta
l
m
a
g
e
R
o
a
d
Ne
w
80
1
2
6
1
0
0
.
8
0
2
3
0
80
1
2
6
1
0
0
.
8
0
2
3
N/
A
TB
D
En
t
e
r
p
r
i
s
e
Ye
s
18
3
5
2
N/
A
Ob
s
e
r
v
.
t
o
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
TB
D
N/
A
Va
r
i
o
u
s
Ne
w
Ne
w
Ye
s
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
0
TB
D
N/
A
13
5
0
H
a
s
t
i
n
g
s
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
0
TB
D
N/
A
Va
r
i
o
u
s
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
TB
D
N/
A
S.
E
.
U
k
i
a
h
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
0
18
3
5
1
N/
A
Mu
l
t
i
p
l
e
Ne
w
Pole Replacement
Project
Upgrade to 3 Phase
on Observatory to
Redwood Avenue
New Substation
Gobbi Street 202
Circuit Extension
SUB‐TOTAL:
En
t
e
r
p
r
i
s
e
Talmage
Underground
Gobbi St. UG
Service Installation
Cherry Circuit (102)
Extension Across
101
Replace 6 Solid
Conductor
Fiber Optic Cable
Extension
*Refer to last page of this document for definition of terms used.PAGE 4
Page 10 of 14
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Electric Meter Replacement and cloud based data management system
improving customer access to outage information, usage data and provide
customer selectable notifications.
Add'l Comments:Currently in the planning stage. Moved from starting FYE 21.
Eliminated $500k from FYE 22, and $2M from FYE 23. Added amounts to FYE 24
and 25. Looking for grant funds to assist with completing this project.
Replaces 2003 F250 with EV Truck
Add'l Comments:EV options will hit market in FYE 21/22; Planned for FYE
22/23 to ensure quality of vehicle outside of 1st Generation models. Moved
from FYE 23.
Replaces V2233 Ford F‐550 AT40‐G Articulating Telescopic Aerial Lift Super cab.
Add'l Comments:Moved budget forward from FYE 24 due to 2+ year lead‐
time, and order has been placed. Planning for outfitting in FYE 24.Increased
amount from $30k.
Replaces 2007 Ford E150 Van.
Add'l Comments:Replace with an electric vehicle.Moved from FYE 23, and
increased from $60k.
Matching funds for EV charging grant for a Hub location, 4 DC fast chargers and
2‐dualport Level 2 Chargers
Add'l Comments:
18,706$ ‐$ 600,000$ 2,590,000$ ‐$ ‐$ ‐$ 3,130,000$
300,000$
Re
v
i
e
w
e
d
Re
v
i
e
w
e
d
90,000$ ` $ 90,000
60,000$ 90,000$
$ 500,000 500,000$
$ 300,000
$ 90,000
No
t
R
e
v
i
e
w
e
d
R
e
v
i
e
w
e
d
Re
v
i
e
w
e
d
22/23 23/24 24/25 25/26 26/27 27/28
$ 2,150,000
Seeking grant
funding to assist in
funding.
18,706$ 150,000$ 2,000,000$
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
1
0
TB
D
N/
A
N/
A
Ne
w
Ye
s
En
t
e
r
p
r
i
s
e
80
1
2
6
1
0
0
.
8
0
1
0
TB
D
N/
A
Ne
w
N/
A
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
1
0
0
V2
2
2
4
Ye
s
80
1
2
6
1
0
0
.
8
0
1
0
TB
D
N/
A
N/
A
Ne
w
ELECTRIC UTILITY DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
SUB‐TOTAL:
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
EV Chargers
80
1
2
6
1
0
0
.
8
0
1
0
0
15
0
8
0
N/
A
Uk
i
a
h
E
l
e
c
t
r
i
c
In
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
Ye
s
N/
A
N/
A
Ne
w
En
t
e
r
p
r
i
s
e
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Electric Meter
Replacements
Utility/Inspector
Truck
Trouble Truck
Technical Services
Vehicle
*Refer to last page of this document for definition of terms used.PAGE 5
Page 11 of 14
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has
reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Definition of terms used:
*Refer to last page of this document for definition of terms used.PAGE 6
Page 12 of 14
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
AIRPORT ONLY
Fencing is needed at the North East corner of the airport property.
Add'l Comments:
‐$ 30,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 30,000$
Runway 15‐33 is currently 4,423 feet long and 150 feet wide. The project will
reduce width to 75 feet. New pavement marking will be applied. New LED
runway lighting will be installed, which was formerly identified as PC 18159.
Add'l Comments:The FAA has made cost and project scope adjustments.
90% FAA Grant, 5% Caltrans. Moved from FY 19/20 due to FAA funding
timing. Moved from 20/21. FAA funding not currently available for this
project. Increased from $1.9M. Moved from FYE 22 due to delay in grant
award.Project has been awarded, with an anticipated start date of October
2023.
This project is for the pavement rehabilitation design of Taxiways A
(4,540'x55'), A3 (250'x45'), and A5 (250'x45')pavement rehabilitation
assumed to be a crack fill,seal and slurry. due to thermal and aging related
cracking with localized structural related cracking but no evidence of
structural failure. Proposed rehabilitation is milling top 2 inches of AC crack
sealing and pavement repair, and placement of 2 inch layer of new AC and
markings.
Add'l Comments:The FAA has made cost and project scope adjustments.
Moved from FY 21/22, and increased by $88,385. Moved from FY 22/23, and
increased from $148,385. Moved from FY 23/24.
This project will cover construction to rehabilitate pavements of Taxiways A
(4,540'x55'), A3 ( 250'x45') and A5 (250'x45').
Add'l Comments:The FAA has made cost and project scope adjustments.
Moved from FY 2/23, and increased by $839,200. Moved from 24/25, and
increased from $1,339,200.
27/2822/23 23/24 24/25 25/26 26/27
77
8
2
5
2
0
0
.
8
0
2
3
0
18
0
3
5
N/
A
14
0
3
S
S
t
a
t
e
Ne
w
Gr
a
n
t
Ye
s
$ 2,760,433
Bu
d
g
e
t
A
d
o
p
t
e
d
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Contingent upon
FAA Grant Funding.2,850,000$ $ 2,850,000
250,000$ 250,000$ $ 250,000
$ 30,000 Ye
s 30,000$
Runway 15‐33
Pavement
Reduction
(Construction
Phase 2)
Pavement
Rehabilitation of
Taxiways A, A3 and
A ‐ Design
Pavement
Rehabilitation of
Taxeways A, A3
and A5 ‐
Construction
N
e
w
Gr
a
n
t
Ye
s
77
8
2
5
2
0
0
.
8
0
2
3
0
18
0
3
2
N/
A
14
0
3
S
S
t
a
t
e
I
n
P
r
o
g
r
e
s
s
Gr
a
n
t
Ye
s
FAA Grant Funding
has been approved. $ 2,760,433
SUB‐TOTAL:
INFRASTRUCTURE
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Costs to date Totals
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
77
8
2
5
2
0
0
.
8
0
2
3
0
18
0
3
4
N/
A
14
0
3
S
S
t
a
t
e
Contingent upon
FAA Grant Funding.
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
AIRPORT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Funding Source Add'l
Comments
AIRPORT
Sh
o
v
e
l
R
e
a
d
y
Costs to date
Fencing at Airport
77
7
2
5
2
0
0
.
5
2
1
0
0
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
17
0
2
3
N/
A
14
0
3
S
S
t
a
t
e
Ne
w
En
t
e
r
p
r
i
s
e
Bu
d
g
e
t
A
d
o
p
t
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 1
ATTACHMENT 4
Page 13 of 14
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
AIRPORT ONLY
As an ongoing maintenance item, slurry seal on airport aprons.
Add'l Comments:As an ongoing maintenance item, slurry seal on airport
aprons.
The Master Plan would focus on updating aviation activity forecasts, runway
length analysis, long‐term development plans, and financial self‐
sufficiency/revenue generation.
Add'l Comments: Conduct study in FY 3/24 and complete in FY 24/25.
‐$ 3,020,433$ 700,000$ ‐$ ‐$ 2,850,000$ ‐$ 6,320,433$
Current tank is a split fuel system, containing both Jet A fuel and Avgas.
Converstion to Jet A is necessary to maximize the fuel sources for the airport,
provide better service to its customers.
Add'l Comments:Moved from FYE 20. Current revenues may not be
adequate, external funding may be necessary. Moved from FYE 22.
‐$ ‐$ 150,000$ ‐$ ‐$ ‐$ ‐$ 150,000$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
22/23 23/24 24/25 25/26 26/27 27/28
$ 150,000
In
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
Ye
s 150,000$
Re
v
i
e
w
e
d
En
t
e
r
p
r
i
s
e
Ye
s
77
8
2
5
2
0
0
.
5
2
1
0
0
TB
D
N/
A
14
0
3
S
S
t
a
t
e
Ne
w
Gr
a
n
t
Ye
s $ 450,000
77
8
2
5
2
0
0
.
5
6
6
0
18
3
3
2
N/
A
14
0
3
S
S
t
a
t
e
On
g
o
i
n
g
Contingent upon
FAA Grant Funding.450,000$
Aiport Operations
Budget.10,000$
Re
v
i
e
w
e
d
X
Re
v
i
e
w
e
d
$ 10,000
AIRPORT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Definition of terms used:
Replace 20,000
gallon fuel tank
with 20,000 gallon
Jet A tank
SUB‐TOTAL:
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
77
9
2
5
2
0
0
.
8
0
1
0
0
15
0
4
2
N/
A
14
1
1
S
S
t
a
t
e
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has
reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to
Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
SUB‐TOTAL:
Airport Apron
Slurry Seal
Master Plan
*Refer to last page of this document for definition of terms used.PAGE 2
Page 14 of 14