HomeMy WebLinkAbout2023-04-05 Packet - Special Budget PresentationsPage 1 of 2
City Council
Special Meeting
AGENDA
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
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April 5, 2023 - 4:00 PM
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
3. UNFINISHED BUSINESS
3.a. Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2022-23 and
Review of Draft Objectives for Fiscal Year 2023-24.
Recommended Action: Council to receive, review, consider, and discuss updates on current
stated objectives. In addition, the Council will review preliminary draft departmental objectives for
the fiscal year 2023-24.
Attachments:
1. CIP -5 year-FYE 2024 - Draft - FinanceIT - 4-3-23
2. CIP -5 year-FYE 2024 - Draft - Community Svcs - 4-3-23
3. CIP -5 year-FYE 2024 - Draft - Public Works - 4-3-23
4. CIP -5 year-FYE 2024 - Draft - Water Resources - 4-4-23
4. NEW BUSINESS
5. ADJOURNMENT
Page 1 of 24
Page 2 of 2
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or
interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted
to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the
Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday,
8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on
the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California,
not less than 24 hours prior to the meeting set forth on this agenda.
Kristine Lawler, CMC
Dated: 3/31/23
Page 2 of 24
Page 1 of 2
Agenda Item No: 3.a.
MEETING DATE/TIME: 4/5/2023
ITEM NO: 2023-2505
AGENDA SUMMARY REPORT
SUBJECT: Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2022-23 and
Review of Draft Objectives for Fiscal Year 2023-24.
DEPARTMENT: Finance PREPARED BY: Jessie Brunell, Senior Accountant
PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:
1. CIP -5 year-FYE 2024 - Draft - FinanceIT - 4-3-23
2. CIP -5 year-FYE 2024 - Draft - Community Svcs - 4-3-23
3. CIP -5 year-FYE 2024 - Draft - Public Works - 4-3-23
4. CIP -5 year-FYE 2024 - Draft - Water Resources - 4-5-23
Summary: Council will continue to receive and consider a mid-year budget review and planning agenda for
select departments.
Background: As part of the mid-year review of the current budget year and development of the budget for
next year, each City department scheduled for presentation will present their individual budget information
through December 31, 2022, progress on stated budget objectives for the current year, and plans for the next
fiscal year and beyond. Every department has been scheduled and will present over the course of March and
April.
Discussion: Departments presenting at this meeting are Public Works, Water Resources, Community Services
and Finance.
*Note: Chrome is the required browser to view the Mid-Year Review 2022-23 stories in Open.Gov, as Internet
Explorer is not compatible.
Midyear Review of 2022-23 Department Objectives and Accomplishments and Review of Draft 2023-24
Department Objectives (Note- This is an active draft document and departments will continue to make minor
revisions): https://stories.opengov.com/ukiahca/published/0gqlargKvSP
Each department and division report contains the following sections:
• Department purpose and basic description
• Services provided
• Personnel information
• Objectives and accomplishments:
• For purposes of this report, current and proposed objectives for the coming year are included
• Objectives are delineated by near, intermediate, and long-term
• Individual objectives are assigned a unique identifier presented by year initiated and order of
sequence for the year (e.g. an objective that is first identified in fiscal year 2021 and is the first
objective identified by the department in that year would be assigned 2021-1, the next in the
same year would be 2021-2, etc.)
Page 3 of 24
Page 2 of 2
• Department comments have been updated where appropriate and convey the current status
of each objective.
• Budget to actual information related to expenditures, compared to the same six-month period for the
prior two years.
Recommended Action: Council to receive, review, consider, and discuss updates on current stated
objectives. In addition, the Council will review preliminary draft departmental objectives for the fiscal year
2023-24.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Manager's Office
Page 4 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
FINANCE/IT ONLY
Our current AT&T Internet gateway provides service to all of the City of Ukiah
departments for Internet access, as well as Public Safety access to law
enforcement websites and other important services. If service fails, we do
not have a failover scenario in place. A failover scenario would involve an
additional Internet Gateway with a different Internet service provider (ISP).
If one ISP fails, the gateway would failover to the alternate one available.
This would ensure service availability, virtually 100% of the time.
Additional Comments:Moved from FYE 21 due to COVID‐19. Reduced FYE
22 amount from $166,800, and FYE 23 from $48,400. This is contingent on
our Cloud Data and Server Migration in 21/22, which will determine
necessary bandwidth for our current gateway. Moved from FYE 23.
These switches connect the City's computers, phones, printers, and Wi‐Fi
units into the core infrastructure. The switches allow these devices to
connect to the Internet and internal servers. They will be End‐Of‐Life and will
no longer be supported by the manufacturer.
Additional Comments:Some switches are already acquired and will be
installed 22/23.
These switches are the center core of our network infrastructure. They serve
as data conduits for all City of Ukiah operations. They will be end‐of‐life,as
warranty and support runs out during this time‐frame.
Additional Comments:
Full City broadband connectivity expected by the end of the fiscal year 2023.
Additional Comments:Contract awarded to Magellan in December 2022 for
the implementation of the "Digital Infrastructure Design and Implementation
Plan" in the amount of up to $252,339.
End of Life Routers at all City sites need to be replaced, as these constitute
security breaches from old firmware, etc. Also, support is not available in
case of outages.
Additional Comments:
X
Redundant
Internet Gateway
(Fall‐over Load
Balancer)
20
9
1
3
9
0
0
.
8
0
1
0
0
17
0
4
6
N/
A
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Bu
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Costs to date
Sh
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Or
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INFORMATION TECHNOLOGY
Totals
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FINANCE DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
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Project Name Project Description
Network Routers
for All City Sites
20
9
1
3
9
0
0
.
5
4
3
3
0
18
3
2
8
N/
A
30
0
S
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a
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y
Ne
w
In
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S
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s 20,000$ $ 20,000
Bu
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A
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X
$ 252,339
Bu
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A
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Broadband for All
City Sites
20
9
1
3
9
0
0
.
8
0
2
3
0
18
3
9
1
N/
A
30
0
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In
P
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s
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Gr
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s X
Cisco Nexus Switch
EOL Replacement
20
9
1
3
9
0
0
.
8
0
1
0
0
TB
D
N/
A
30
0
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.
Ne
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In
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s 110,000$ $ 110,000
Re
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X
252,339$
Cisco Access
Switch EOL
Replacement
20
9
1
3
9
0
0
.
8
0
1
0
0
18
1
0
0
N/
A
30
0
S
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A
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.
Ne
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In
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s X90,000$ 90,000$ $ 180,000
Bu
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d
*Refer to last page of this document for definition of terms used.PAGE 1
Page 5 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
FINANCE/IT ONLY
This will provide a broadband wireless communication network for our Police
Department across the Ukiah Valley, as well as provide Wi‐fi access for other
departments and divisions. Site surveys will be required to establish back‐
haul points which will accommodate multi‐point wireless antennas. A pilot
site will begin Phase I, to establish the first back‐haul point for testing
purposes. Phase II will establish the installation of additional multi‐point
wireless antennas, followed by the Wi‐Fi implementation that will
supplement other City department projects.
Additional Comments:Prioritization and funding source(s) under review.
Need to explore grant funding. Department estimate/request is not known at
this time. Phase I will be started on FY 23/24 and Phase II will be started on
FY 24/25 as funding is acquired.
‐$ 386,539$ 114,200$ 110,000$ ‐$ ‐$ ‐$ 586,539$
Current vehicle approaching the end of it's useful life.
Additional Comments:Moved from FYE 23 to allow for more EV options;
Electric vehicle.
Vehicle needed for Information Technology staff. Will explore EV options.
Additional Comments:
‐$ ‐$ 65,000$ ‐$ ‐$ ‐$ ‐$ 65,000$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐
Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item
brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The proposed account code where the expense will be accounted for.
Pr
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#
Totals
Ci
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Definition of terms used:
Truck ‐ Utility
Service Attendant
SUB‐TOTAL:
Fu
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Fu
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Costs to date
Al
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Project Name Project Description
Or
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20
5
1
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8
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TB
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No
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
Ne
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TB
D
No
35,000$
Re
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X $ 35,000
22/23 23/24 24/25 25/26 26/27 27/28
FINANCE DEPARTMENT
Sh
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R
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a
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VEHICLES, MACHINERY & EQUIPMENT
SUB‐TOTAL:
Vehicle for
Information
Technology
20
9
1
3
9
0
0
.
8
0
1
0
0
TB
D
N/
A
30
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TB
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No 30,000$ $ 30,000
No
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X
$ ‐
Re
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Wireless Mesh
20
9
1
3
9
0
0
.
5
4
3
3
0
18
3
2
9
N/
A
30
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.
*Refer to last page of this document for definition of terms used.PAGE 2
Page 6 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Pathways deteriorating beyond repair, need to be replaced.
Additional Comments:Moved from FYE 22. Moved from FYE 24. Prioritization
and funding source(s) under review. Estimated cost is $75k. Exploring the
Urban Greening Grant for possible funding.
Replace Irrigation System Plan
Additional Comments: Contract in process. Cost increased from $10k
The pool pump house pool is in need of replacement due to age and general
deterioration of the building.
Additional Comments:Project was formerly called "Pool Block House". Looking
for funding. Moved from starting FYE 21. Prioritization and funding source(s)
under review. Estimated cost is $250k. Project deferred if we pursued pool
replacement as below. Consider incorporating into Municipal Pool Replacement.
State grant to provide some grading, flood surveying, debris removal and
planting.
Additional Comments:RFP for design process is complete 12/2018; Hydrology
studies and CEQA complete. Work expected to start in late spring or early
summer, with expectation of project completion in FYE 22.Most recent
schedule indicates bidding in the Spring of 2023. Construction anticipated to
start in Summer of 2023.
Park master plan needed once a site is identified.
Additional Comments:Location and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $3‐5 million.
In 2017 the Community Development Department began work on a Wagenseller
Park FeasibilityAnalysis. It has been determined through the analysis and other
surveys a park is needed in the Wagenseller area. Extensive landscaping,
equipment purchase and installation needed.
Additional Comments:Working with RCHDC to determine location along with
seeking grant funding. Reduced the amount from $950k, to break out the
Master Plan intoa separate line item. Moved from FYE 23.Funding from RCHDC
now seems unlikely.
832,005$
McGarvey Park
Irrigation
30
0
2
2
2
0
0
.
8
0
2
2
0
18
1
0
3
N/
A
31
0
D
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.
Ne
w
Ge
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s X11,400$ $ 11,400
Bu
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A
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p
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d
$ ‐
Re
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Pool Pump House
10
0
2
2
1
0
0
.
8
0
2
2
0
18
0
1
2
N/
A
51
1
P
a
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k
B
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d
.
Ne
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TB
D
No
Fiscal Year Allocation
TBD
Wagenseller Park
Development
30
0
2
2
2
0
0
.
8
0
2
2
0
18
0
6
3
N/
A
Or
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&
B
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h
$ 832,005
Bu
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A
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d
Riverside Park
30
5
2
2
2
5
0
.
8
0
2
2
0
18
0
1
4
N/
A
12
8
1
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.
G
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In
P
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Gr
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s Grant funded.
Ne
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TB
D
No
Potential for Prop 68
Funding $ ‐
Re
v
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w
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d
Ne
w
TB
D
No
Staff will continue to
seek grant funding
for development.
Potential for Prop 68
funding.
875,000$
FACILITIES/BUILDINGS/LAND
Totals
Ci
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C
o
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c
i
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S
t
a
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s
COMMUNITY SERVICES DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
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Fu
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Funding Source Add'l
Comments
Pr
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Pr
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Project Name Project Description Costs to date
Sh
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R
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Or
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McGarvey Park
Pathways
30
0
2
2
2
0
0
.
8
0
2
2
0
18
1
1
6
N/
A
31
0
D
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t
.
Ne
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TB
D
No
Fiscal Year Allocation
TBD $ ‐
Re
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w
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d
$ 875,000
Re
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d
Wagenseller Park
Plan
30
5
2
2
2
5
0
.
8
0
2
2
0
18
0
6
3
N/
A
Or
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&
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h
*Refer to last page of this document for definition of terms used.PAGE 1
Page 7 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Addition of Recreation Building to the Pool Facility where the unusable kiddie
pool is.This will eliminate the Splash Pad and Day Camp Office projects from this
CIP list.Facility will serve Day Camp,Recreation Classes,Facility Rentals,
Trainings,Meetings,Youth Sports Practices and Green Room for Concerts.
Folded in to the Municipal Pool Replacement project.
Additional Comments:New project which will eliminate duplication and serve
multiple divisions and functions. Prioritization and funding source(s)under
review. Estimated cost is $1 million. Can be rolled into the Municipal Pool
Replacement Project.
Replace sewer lateral connection at the Observatory House.
Additional Comments:Existing sewer lateral has a 90 degree turn and is
causing regular sewage backups.
Paint, repair and replace trim as needed.
Additional Comments:House paint has deteriorated and must be repainted to
retain the integrity of the wood siding and trim. Historic Observatory alsoin
need of maintenance.
Replace temporary ADA ramp built ten years ago with a permanent ADA ramp.
Additional Comments: Priority item for building code compliance.
The Todd Grove picnic area is in need of replacing the asphalt surface area,
barbeque and tables. There is currently $50,000 in Park Development Funds
25100000.39044 to begin planning and design of the area.
Additional Comments:Project funding obtained, went out to bid, and project
currently being awarded. Expected completion Summer 2023. Increased
amount from $100k.
Replacement of this equipment is necessary, due to the age and high usage of
this equipment, as well as safety concerns. Staff will be seeking grant funds to
assist with the cost.
Additional Comments:Staff applied for Prop 68 funds for park renovations
includingnew playgroundequipment. Awards have not been announced.Grant
award received.
Replace roof at softball fields.
Additional Comments:Prioritization and funding source(s) under review. Roof
currently has some leakage and panels are pealing up. Staff is currently
evaluating the project. Need to explore grant funding. Department
estimate/request is $50,000.
Replace irrigation at softball fields.
Additional Comments:Irrigation system is inefficient and difficult to control
coverage to maintain healthy turf. Needed to remain competitive for
tournaments and reduce liability. Need to explore grant funding. Department
estimate/request is $500,000.
Replace front‐facing fence with an equally decorative,less vandalism prone,
more secure fencing.
Additional Comments:Current fence easily broken to allow after‐hour access.
Frequent repairs and lack of security with current fence.Department estimates
project cost at $40,000.
100,000$ $ 100,000
Bu
d
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t
A
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d
X
Oak Manor
Playground
Equipment
Replacement
30
3
2
2
2
3
0
.
8
0
1
0
0
18
0
1
0
N/
A
50
0
O
a
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M
a
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Ne
w
Gr
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s
Prop 68 Funding
Obtained.
$ ‐
Re
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Softball Fields
Restroom
Concession Building
Roof Replacement
30
0
2
2
2
1
0
.
8
0
2
2
0
18
1
1
0
N/
A
90
1
R
i
v
e
r
S
t
r
e
e
t
Ne
w
TB
D
No
Fiscal Year Allocation
TBD
Re
v
i
e
w
e
d
Softball Fields
Irrigation
Replacement
30
0
2
2
2
1
0
.
8
0
2
2
0
TB
D
N/
A
90
1
R
i
v
e
r
S
t
r
e
e
t
Ne
w
TB
D
No
Seeking grant
funding $ ‐
Re
v
i
e
w
e
d
Skate Park Security
Fence
30
0
2
2
2
0
0
.
8
0
2
2
0
18
3
2
N/
A
10
4
3
L
o
w
G
a
p
Ne
w
TB
D
No
Seeking grant
funding
Observatory House
and Buildings
Exterior Paint
Observatory House
ADA Ramp
Picnic Area at Todd
Grove Park
$ ‐
Re
v
i
e
w
e
d
Todd Grove Park
and Pool
Recreation Facility
30
0
2
2
2
0
0
.
8
0
2
2
0
TB
D
N/
A
51
1
P
a
r
k
B
l
v
d
.
Ne
w
TB
D
No
Fiscal Year Allocation
TBD
$ 15,000
Re
v
i
e
w
e
d
Observatory House
Sewer Lateral
30
2
2
2
2
2
0
.
5
6
3
0
0
18
3
2
1
N/
A
43
2
O
b
s
e
r
v
a
t
o
r
y
Co
m
p
l
e
t
e
d
Ge
n
e
r
a
l
Ye
s X
30
2
2
2
2
2
0
.
5
6
3
0
0
18
3
2
2
N/
A
43
2
O
b
s
e
r
v
a
t
o
r
y
Ne
w
Ge
n
e
r
a
l
Ye
s $ 20,000
Re
v
i
e
w
e
d
X
15,000$
20,000$
15,000$
30
2
2
2
2
2
0
.
5
6
3
0
0
18
3
2
3
N/
A
43
2
O
b
s
e
r
v
a
t
o
r
y
Ne
w
Ge
n
e
r
a
l
Ye
s $ 15,000
Re
v
i
e
w
e
d
X
Bu
d
g
e
t
A
d
o
p
t
e
d
X113,500$ $ 113,500
$ ‐
30
0
2
2
2
0
0
.
8
0
2
2
0
18
0
1
3
N/
A
60
0
L
i
v
e
O
a
k
In
P
r
o
g
r
e
s
s
Ge
n
e
r
a
l
Ye
s
Utilizing Park
Development funds
and General Funds.
Will also be seeking
grant funding.
*Refer to last page of this document for definition of terms used.PAGE 2
Page 8 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Develop additional area for meeting, band stand, viewing platforms. Install
lighting.
Additional Comments:Prioritization and funding source(s) under review; Need
to explore grant funding. Department estimate/request is $250,000.
The Municipal Pool at Todd Grove park is approx. 100 years old. Maintenance
costs are becoming prohibitive. The existing facility needs to be demolishedand
remove and a new facility needs to be designed and built. Addition of Recreation
Buildingto the Pool Facilitywhere the unusable kiddie pool is. This will eliminate
the Splash Pad and Day Camp Office projects from this CIP list. Facility will serve
Day Camp, Recreation Classes, Facility Rentals, Trainings, Meetings, Youth Sports
Practices and Green Room for Concerts.
Additional Comments:Funding will need to come from some combination of
grants, fundraising, bond measures, and/or special district. Estimated cost:
$12M.
The Day Camp Office and Storage Buildings are premanufactured buildings that
have reached their life expectancy.
Additional Comments:Frequency of maintenance needs and costs are
increasing. Estimated cost: $240k.
Oak Manor Park is a popular Park with significant daily use, currently served by a
"porta‐potty."
Additional Comments:
Museum exterior is in need of painting to ensure on‐going protection of the
wood surface. According to staff it has been close to ten years since last
exterior painting. Major benefits include the protection of a major City asset
and the maintaining of the beauty of the building for the public.
Additional Comments:Budgeted for this year. Contactor selected, expected
completing Spring 2023.
Outdoor security cameras for protection of property.
Additional Comments: Seek alternate funding. Budget moved from FYE 21, and
increased from $14k. Moved from FY 22 and again in FYE 23 due to higher
priorities.
Building exterior needs painting.
Additional Comments:Funding not secured, planning for routine
maintenance. Moved from FYE 21. Moved from FYE 23.
Lobby tiles are loose and missing, becoming a safety hazard, need to be
replaced.
Additional Comments:A lime intrusion has lifted tiles from conference center
foyer. Moved from FYE 20 due to COVID‐19. Moved from FYE 22 due to COVID‐
19.
Install new security cameras inside and outside the building.
Additional Comments:Looking for funding. Split out cameras as it's own
project. Moved from FYE 23 due to COVID‐19. Reduced amount from $100k,
and moved to FYE 24.
$ ‐
No
t
R
e
v
i
e
w
e
d
200,000$ $ 200,000
No
t
R
e
v
i
e
w
e
d
Oak Manor
Restroom TB
D
TB
D
N/
A
50
1
O
a
k
M
a
n
o
r
Ne
w
TB
D
No
Seeking grant
funding
Day Camp Office
and Storage
Building
Replacement
TB
D
Municipal Pool
Replacement TB
D
TB
D
N/
A
51
2
P
a
r
k
B
l
v
d
.
Ne
w
TB
D
No
Fiscal Year Allocation
TBD $ ‐
No
t
R
e
v
i
e
w
e
d
TB
D
N/
A
51
2
P
a
r
k
B
l
v
d
.
Ne
w
TB
D
No
Fiscal Year Allocation
TBD
Skate Park Phase 2 ‐
Back Lot
Development
30
0
2
2
2
0
0
.
8
0
2
2
0
TB
D
N/
A
10
4
3
L
o
w
G
a
p
Ne
w
TB
D
No
Seeking grant
funding
Museum Exterior
Painting
10
0
2
2
7
0
0
.
5
6
3
0
0
18
0
2
3
N/
A
43
1
S
M
a
i
n
In
P
r
o
g
r
e
s
s
Ge
n
e
r
a
l
Ye
s 40,000$
73
0
2
2
6
0
0
.
5
6
3
0
0
$ 20,000
Re
v
i
e
w
e
d
X
20
0
S
.
S
c
h
o
o
l
Ne
w
73
0
2
2
6
0
0
.
5
4
1
0
0
18
1
1
4
N/
A
20
0
S
.
S
c
h
o
o
l
Ne
w
TB
D
No 25,000$
45,000$ $ 45,000
Re
v
i
e
w
e
d
Conference Center
Security Cameras
TB
D
No
Security Cameras at
Museum
10
0
2
2
7
0
0
.
5
4
1
0
0
18
1
1
1
N/
A
43
1
S
M
a
i
n
De
f
e
r
r
e
d
TB
D
No
Seek funding
assistance.20,000$
Conference Center
Exterior Painting X
Conference Center
Floor Repair
73
0
2
2
6
0
0
.
5
6
3
0
0
18
1
1
3
N/
A
20
0
S
.
S
c
h
o
o
l
De
f
e
r
r
e
d
TB
D
No 15,000$ $ ‐
Re
v
i
e
w
e
d
X
18
1
1
2
N/
A
$ 25,000
Re
v
i
e
w
e
d
X
$ 40,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
$ ‐
Re
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 3
Page 9 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Security keyless door lock entry.
Additional Comments:Recent theft and safety concerns. Split out the cardlock
from the cameras. Moved from FYE 21 due to COVID‐19. Moved from FYE 22
due to COVID‐19.
Replace bathroom counter tops and sinks.
Additional Comments: Moved from FYE 22 due to COVID‐19.
Replace aging HVAC at the UVCC before they fail and the rooms are unusable or
emergency repairs become prohibitively expensive.
Additional Comments:
Install grease trap interceptor to meet code requirements.
Additional Comments:
‐$ 1,146,905$ 970,000$ 315,000$ ‐$ ‐$ ‐$ 2,416,905$
Replacement of vehicles that are no longer cost effective to repair.
Additional Comments:Moved to FYE 22. Moved to FYE 23. Replace with
electric vehicle and increased cost from $40k.
Replacement of vehicles that are no longer cost effective to repair.
Additional Comments: Moved to FYE 24.
Parks are maintaining two miles of the Great Redwood Trail (GRT), up from less
than one mile. Will soon be expanded to four miles. Parks team spent over 600
hours leaf blowing in calendar year 2021. Manual leaf blowing of GRT and
parking lots is inefficient and not the best use of Park worker's time. Thereis
deferred maintenance at all City parks and staff can't get to these projectsas
they are spending their time blowing leaves in parking lots. Complete Streets
Additional Comments:Consider as a future purchase as additional paved trails
are built.
‐$ 60,000$ 55,000$ ‐$ 50,000$ ‐$ ‐$ 165,000$
30,000$ $ 30,000
Re
v
i
e
w
e
d
Conference Center
Kitchen Grease
Trap Interceptor
Conference Center
HVAC Replacement
Conference Center
Bathroom Repair
Conference Center
Security
25,000$
Ge
n
e
r
a
l
Ye
s 15,000$
X
Replacement Truck
10
0
2
2
1
0
0
.
8
0
1
0
0
18
0
6
6
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
Ge
n
e
r
a
l
Ye
s 55,000$ $ 55,000
Re
v
i
e
w
e
d
X
50,000$ $ 50,000
Re
v
i
e
w
e
d
Mini Street
Sweeper
10
0
2
2
1
0
0
.
8
0
1
0
0
TB
D
N/
A
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
TB
D
No
$ 25,000
Re
v
i
e
w
e
d
X
73
0
2
2
6
0
0
.
5
6
3
0
0
TB
D
N/
A
20
0
S
.
S
c
h
o
o
l
Ne
w
TB
D
No
$ 35,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
73
0
2
2
6
0
0
.
5
6
3
0
0
18
3
2
7
N/
A
20
0
S
.
S
c
h
o
o
l
Ne
w
X $ 60,000
$ 15,000
Bu
d
g
e
t
A
d
o
p
t
e
d
22/23 23/24 24/25 25/26 26/27 27/28
COMMUNITY SERVICES DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
SUB‐TOTAL:
X
60,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
73
0
2
2
6
0
0
.
5
6
3
0
0
18
3
2
6
N/
A
20
0
S
.
S
c
h
o
o
l
Ne
w
Ge
n
e
r
a
l
Ye
s 35,000$
73
0
2
2
6
0
0
.
8
0
2
2
0
18
1
8
9
N/
A
20
0
S
.
S
c
h
o
o
l
Ne
w
TB
D
No
Ye
s
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Replacement Truck
SUB‐TOTAL:
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
10
0
2
2
1
0
0
.
8
0
1
0
0
V7
3
7
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Ge
n
e
r
a
l
X
*Refer to last page of this document for definition of terms used.PAGE 4
Page 10 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Definition of terms used:
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports
the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
*Refer to last page of this document for definition of terms used.PAGE 5
Page 11 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
Complete renovation of existing Corporation Yard, teardown of all accessory
buildings and build new structures for Streets, Water & Sewer staff and
whatever else is deemed necessary from study.
Add'l Comments:Needs Assessment for Corp Yard Facility Moved from FYE 21
due to COVID‐19. Moved from FYE 23. Estimated cost in 21/22 is for plans and
specs/study work.Design contract has been awarded for $1.2M. Moved from
FYE 23. Reduced funding by amount of design contract. Staff exploring
opportunity of new corp yard facility off Airport property.
Tile missing and/or broken, front of building needs cleaning and painting.
Add'l Comments:The Civic Center Buildingshave been power washed/cleaned.
Project deferred. Moved $45k from FYE 20, and moved $35k from FYE 21 due to
COVID‐19. Combined budget for FYE 22 and FYE 23 into one budget for FYE 22.
Moved from FYE 22.Moved from FYE 23. Staff exploring options for repair or
replacement.
The tiles in the bathrooms at the Civic Center have come loose and are creating
a tripping hazard. Tile needs to be removed and replaced. Cement floor needs
to be treated to exclude calcium intrusion.
Add'l Comments:Moved to FYE 22 due to COVID‐19. Moved from FYE 22.
Moved from FYE 23. Nearly all items on pause waiting for the BofA buildingand
planningof moving departments around. Unsure of what needs the Civic Center
will need to address.
Roof and skylights are showing signs of failure. Failed over dispatch and a
temporary tarp roof was implemented.
Add'l Comments:Department estimates roof replacement/repair cost at
$400,000;Capitalize costs over the next 4 years.The intent here is to set aside
$100k every year through the cost allocation for the ultimate roof replacement
in final year of set aside, thus not reflecting an actual budgeted amount in each
set‐aside year. Staff asked for an amendment in Dec. '22 to amend this year's
budget by $40k to take care of area above Police dispatch, which has been
completed. Adding and additional $100k set aside, for a total of five years.
Currently on pause waiting for the BofA building and planning of moving
departments around. Unsure of what needs the Civic Center will need to
address.
The insulation in the exterior parking cover has failed that cover the public
safety vehicles. To protect police vehicles and improve aesthetics.
Add'l Comments:Movingfrom FYE 23.Nearly all items on pause waiting for the
BofA building and planning of moving departments around. Unsure of what
needs the Civic Center will need to address.
HVAC units are aging and failures are imminent
Add'l Comments:Replace two units per year.Nearly all items on pause waiting
for the BoFA building and planning of moving departments around. Unsure of
what needs the Civic Center will need to address.
Civic Center HVAC
Replacement
20
8
2
4
7
0
0
.
5
6
3
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
50,000$
De
f
e
r
r
e
d
In
t
e
r
n
a
l
A
l
l
o
c
a
t
i
o
n
s
Ye
s
Indirect Cost
Allocation 50,000$ 50,000$ 50,000$
20
8
2
4
7
0
0
.
8
0
2
2
0
35,000$ 35,000$
100,000$ 100,000$ 100,000$ 100,000$
Civic Center Police
Parking Cover
Insulation
Replacement
20
8
2
4
7
0
0
.
5
6
3
0
0
18
3
2
0
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
In
t
e
r
n
a
l
A
l
l
o
c
a
t
i
o
n
s
Ye
s
Indirect Cost
Allocation
Civic Center Roof
Replacement 18
3
1
9
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
In
t
e
r
n
a
l
A
l
l
o
c
a
t
i
o
n
s
Ye
s
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
PUBLIC WORKS DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
Indirect Cost
Allocation 37,484$
Civic Center
Bathroom Tile
20
8
2
4
7
0
0
.
8
0
2
2
0
18
1
0
7
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
Bu
i
l
d
i
n
g
F
u
n
d
Ye
s
Utilizing Building
Fund Reserves 35,000$ 35,000$
Corporation Yard
Renovation Project
20
8
2
4
3
0
0
.
8
0
2
2
0
18
1
9
0
N/
A
13
2
0
A
i
r
p
o
r
t
R
d
.
In
P
r
o
g
r
e
s
s
Se
r
i
e
s
2
0
2
2
L
e
a
s
e
R
e
v
B
o
n
d
s
Ye
s New Revenues 27,725$ 13,500,000$ 12,281,427$ $ 12,281,427
Bu
d
g
e
t
A
d
o
p
t
e
d
Civic Center Front
of Building
Replacement of
Tile, Clean and
Paint 20
8
2
4
7
0
0
.
8
0
2
2
0
18
1
0
6
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
Bu
i
l
d
i
n
g
F
u
n
d
Ye
s
Utilizing Building
Fund Reserves 80,000$ 80,000$ $ 80,000
Bu
d
g
e
t
A
d
o
p
t
e
d
Bu
d
g
e
t
A
d
o
p
t
e
d
$ 35,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Re
v
i
e
w
e
d
$ 200,000
$ 35,000
100,000$ $ 500,000
*Refer to last page of this document for definition of terms used.PAGE 1
Page 12 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
Replace floor in lunch room due to water intrusion from a bathroom leak.
Add'l Comments:Nearly all items on pause waiting for the BoFA building and
planningof moving departments around. Unsure of what needs the Civic Center
will need to address.
Currently the Ukiah Police Department parks their vehicles, enters and exits the
station on the south side of the Civic Center. This area is unsecured and a high
security risk to those entering and exiting the building & vehicles. Securing the
area with fencing and gates that only UPD and Staff have access to will provide
the necessary safety needed for the UPD. Fencing and a gate would be installed
near the entrance at Oak Street, follow the driveway to the Civic Center
building. An additional gate would be installed near the Fire bay doors closer to
Dora Street and run down the driveway back toward Oak Street.
Add'l Comments:Prioritization and funding source(s) under review;
Department estimate/request is $200,000; Project is contingent on the
identificationof a non General Fund source. Moved from FYE 21 due to COVID‐
19. Moved from FYE 22 due to COVID‐19 and funding restriction. Nearly all items
on pause waiting for the BofA building and planning of moving departments
around. Unsure of what needs the Civic Center will need to address.
The carpet in the Police Department offices is extremely worn with spots that
can no longer be removed, along with some areas that are torn.
Add'l Comments:Moved from FYE 21 due to COVID‐19. Part of larger Civic
Center service relocation and reconfiguration project. Moved from FYE 22.
Moved from FYE 23. Nearly all items on pause waiting for the BoFA buildingand
planningof moving departments around. Unsure of what needs the Civic Center
will need to address.
Procurement of BofA building on S. State, rehabilitation, service relocation, and
reconfiguration of Civic Center.
Add'l Comments:Council has approved acquisition of building and is aware of
estimated rehab costs. Council still needs to review master plan, including
transfer of services and reconfiguration of Civic Center admin. Moved from FYE
22. Revised amount from $1,623,233 due to current available bond funds.
Replace failedand obsoletehalon fire suppressionsystem in the server rooms at
the Civic Center.
Add'l Comments:Existinghalon system is not functioningand obsolete, making
the system irrepairable.
Doors need replacing.
Add'l Comments: Doors need replacing.
827,771$ 15,127,679$ 511,000$ 12,441,427$ 150,000$ 150,000$ ‐$ 15,441,668$ SUB‐TOTAL:
Carpet
Replacement ‐
Police Department
Offices
Server Room Fire
Suppression System
Replacement
Roll‐up Bay Door ‐
Central Fire Station
$ 10,000
Re
v
i
e
w
e
d
Civic Center Lunch
Room Floor
Replacement
20
8
2
4
7
0
0
.
5
6
3
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
In
t
e
r
n
a
l
A
l
l
o
c
a
t
i
o
n
s
Ye
s
Indirect Cost
Allocation
$ ‐
Re
v
i
e
w
e
d
Security Fencing at
Ukiah Police
Department
Parking/Entrance/E
xit Areas 20
8
2
4
7
0
0
.
8
0
2
2
0
18
1
8
7
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
Ne
w
R
e
v
e
n
u
e
s
No
Fiscal Year Allocation
TBD
10,000$
20
8
2
4
7
0
0
.
8
0
2
2
0
18
1
7
6
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
Bo
n
d
F
u
n
d
i
n
g
Ye
s
Funded by Series
2020A Bond 51,000$ 51,000$ $ 51,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
20
8
2
4
7
0
0
.
8
0
2
2
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
In
t
e
r
n
a
l
A
l
l
o
c
a
t
i
o
n
s
Ye
s
Indirect Cost
Allocation 60,000$ $ 60,000
No
t
R
e
v
i
e
w
e
d
X
No
t
R
e
v
i
e
w
e
d
X
20
8
2
4
7
0
0
.
8
0
2
2
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
In
t
e
r
n
a
l
A
l
l
o
c
a
t
i
o
n
s
Ye
s
Indirect Cost
Allocation 100,000$ $ 100,000
$ 2,089,241
Bu
d
g
e
t
A
d
o
p
t
e
d
Bank of America
Building
Acquisition,
Renovation, and
Services Relocation 20
8
2
4
7
0
0
.
8
0
2
2
0
18
1
7
6
N/
A
50
1
S
.
S
t
a
t
e
In
P
r
o
g
r
e
s
s
Bo
n
d
F
u
n
d
i
n
g
Ye
s
Purchase Completed
FY 2021;
Rehabilitation Costs
TBD, Funded by
Series 2020A Bond
X762,562$ 1,326,679$
*Refer to last page of this document for definition of terms used.PAGE 2
Page 13 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
This project will permanently close the Landfill Disposal site per Federal
Mandates.
Add'l Comments:Project specifics will require additional Council review.
Movedfrom FYE 20 to FYE 21. EIR Litigation in progress. Constructionprojected
for FYE 22 so moved from FYE 21. Moved from FYE 22 ‐ ongoing litigation.
Moved from FYE 23. Litigation has been slow, likely no movement until next
year or later.
‐$ 10,343,287$ 10,343,287$ ‐$ ‐$ ‐$ ‐$ 10,343,287$
This project will improve East Clay Street from Main Street to the Railroad
Crossing in order to facilitate the development of the new Courthouse site. This
project includes water, sewer, pedestrian facilities and drainage facilities as well
as reconstruction of the street section.
Add'l Comments:Introduced and discussed at the January 16, 2019 Council
meeting. Moved from FYE 21. Moved from FYE 23.
This will update striping on streets in selected areas.
Add'l Comments:Ongoing work.Increased cost from $60k to $80k for
additional striping for newer projects and to promote pedestrian, cyclist and
motorist safety.
This project will improve the bridge on Orr Street at Orr Creek.
12
0
2
4
2
0
0
.
8
0
2
3
0
Gr
a
n
t
Ye
s CDBG Grant 150,000$
Add'l Comments:The City has received $150k to fund a planning study for Orr
Street Bridge and the Orr Street transportation corridor. Activities include
completion of a study to analyze existing conditions of the street, including the
transportation corridor and bridge, as well as the completion of a plan and
preparation of plans and specifications and an Engineer's Cost Estimate tobe
used for a future public improvement project. Request for Proposal completed
and awarded to GHD November 2021, study has begun. Moved constructionto
FYE 24 as this work is completed.
25
1
2
4
2
2
0
.
8
0
2
3
0
Ca
p
i
t
a
l
P
r
o
j
e
c
t
s
254,438$
27/2822/23 23/24 24/25 25/26 26/27
750,000$ $ 750,000
Re
v
i
e
w
e
d
12
0
2
4
2
0
0
.
8
0
2
3
0
25/26 26/27 27/28 Totals
Bu
d
g
e
t
A
d
o
p
t
e
d
X $ 10,343,287
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Sh
o
v
e
l
R
e
a
d
y
$ 10,343,287 $ 10,343,287 Landfill Closure
70
2
2
4
5
0
0
.
8
0
2
3
0
18
0
2
5
N/
A
31
0
0
V
i
c
h
y
S
p
r
i
n
g
s
I
n
P
r
o
g
r
e
s
s
Cu
r
r
e
n
t
R
e
v
e
n
u
e
s
Ye
s
INFRASTRUCTURE
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Costs to date Totals
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
SUB‐TOTAL:
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Funding Source Add'l
Comments
PUBLIC WORKS DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
Orr Street Bridge
Sp
e
c
i
a
l
R
e
v
e
n
u
e
Ye
s Measure Y
STREETS & RIGHTS‐OF‐WAY
PUBLIC WORKS DEPARTMENT
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date 22/23 23/24
East Clay Street
Improvement
Project
24/25
X
Street Striping
12
0
2
4
2
0
0
.
5
2
1
0
0
18
2
5
1
N/
A
Va
r
i
o
u
s
S
t
r
e
e
t
s
On
g
o
i
n
g
Sp
e
c
i
a
l
R
e
v
e
n
u
e
Ye
s Measure Y 80,000$ 80,000$ 80,000$ 80,000$ 80,000$ 80,000$ $ 480,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
18
1
2
8
N/
A
Cl
a
y
S
t
r
e
e
t
Ne
w
18
0
6
5
Ye
s
Or
r
S
t
r
e
e
t
a
t
O
r
r
C
r
e
e
k
In
P
r
o
g
r
e
s
s
$ 404,438
Re
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 3
Page 14 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
This project will complete the environmental, ROW, and design phases for a
roundabout at Low Gap Road and N. Bush St. Construction phase not currently
funded.
Add'l Comments:Design authorized, but project requires additional Council
review. Moved from FYE 22, and reduced from $1.5 mil due to COVID‐19.
Moved from FYE 21. Moved from FYE 22 to FYE 23 and FYE 24 due to delays in
grant processing.
This project will improve the Streets network.
Add'l Comments:Going out to bid. Budget will be utilizing FYE 21 anticipated
revenue. Had utilized this year's budget for other projects. Increased budget
from $200k FYE 22. Increased budgetfrom $400k FYE 21, from $200k in FYE 23,
and from $200k in FYE 24. Added budget in FYE 25 and 26. Increased budget in
FYE 24, 25, and 26 from $250k each due to increasing funding sources,
expandingscope, and inflation. Bid for FYE 23 is anticipated to be awarded prior
to end of this fiscal year, so increasing this year's budget from $350k, and not
budgeting anything for FYE 23.
Reconstruct Main Street, from Gobbi to Norton.
Add'l Comments:Moved from FYE 22 due to COVID‐19. Increased amount
from $500k. RFP for design was awarded to Coastland in February of 2022.
Fundingsource has changed from Measure Y.Part of 3 project grant application.
Chance of grant award could move up timeline.
Reconstruct Clara Avenue, from State to Orchard.
Add'l Comments:Moved from FYE 21. Moved from FYE 22. Formerly thought
to be eligible for CDBG funding. Possible CDBG Funding opportunity. This
funding is not yet secured but will be applied for closer to project construction.
Increased estimated project cost from $2M, and moved from FYE 26.Project
currently in construction, and will be complete summer 2023
Rehabilitate Leslie Street, Gobbi to Perkins.
Add'l Comments:Moved from FYE 21. Moved from FYE 22 due to a number of
various projects, timelines, and severity of street conditions.
This project will add a storm drain on East Perkins Street and widen the
intersection at Orchard Avenue to add another East Bound through lane.
Add'l Comments:Request for Proposal completed and contract awarded to
BKF in February of 2022.Engineering underway. Construction moved to FY
23/24. Part of 3 project grant applications. Chance of grant award could move
This project will overlay S. Dora Street from Beacon Lane to Washington, andS.
State Street from Beacon Lane to Cherry, including ADA pedestrian
improvements.
Add'l Comments:Reduced budget amount from $2.2M, and changed scope
from ending at Observatory, now to Cherry St. Moved to FYE 23, anticipate bid
award in July 2022.Construction nearly complete. Awaiting last invoice for
Notice of Completion.
This project will extend the Great Redwood Trail from Commerce Drive to
Norgard Lane
Add'l Comments:Grant has been awarded. Moved full project for completion
in FYE 22. Moved from FYE 22.Costs to date are for engineering. On pause
waiting for railbanking announcement, will proceed Spring 2024 either way.
This project will extend the Great Redwood Trail from Brush Street to Hensley
Creek Road
Add'l Comments: Moved project back from beginning FYE 23.
Re
v
i
e
w
e
d
Great Redwood
Trail‐ Phase 4
51
1
2
4
2
1
0
.
8
0
2
3
0
18
2
5
3
N/
A
Ra
i
l
r
o
a
d
R
O
W
In
P
r
o
g
r
e
s
s
Gr
a
n
t
Ye
s
Urban Greening
Grant 483,234$ 3,563,212$ $ 3,563,212
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Great Redwood
Trail‐ Phase 5
51
1
2
4
2
1
0
.
8
0
2
3
0
TB
D
N/
A
Ra
i
l
r
o
a
d
R
O
W
Ne
w
Gr
a
n
t
Urban Greening
Grant 275,000$ 8,000,000$ $ 8,275,000
300,000$ 450,000$ $ 750,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
50
9
2
4
2
1
0
.
8
0
2
3
0
15
0
2
4
N/
A
Lo
w
G
a
p
R
d
&
N
.
B
u
s
h
S
t
.
In
P
r
o
g
r
e
s
s
Sp
e
c
i
a
l
R
e
v
e
n
u
e
s
Ye
s MCOG Revenues
X
12
0
2
4
2
0
0
.
5
2
1
0
0
18
3
3
2
N/
A
Va
r
i
o
u
s
S
t
r
e
e
t
s
On
g
o
i
n
g
Sp
e
c
i
a
l
R
e
v
e
n
u
e
s
Ye
s Measure Y ‐$ 400,000$ 400,000$ 400,000$ $ 1,200,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
3,500,000$ $ 3,500,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
25
2
2
4
2
2
0
.
8
0
2
3
18
3
4
3
N/
A
Ma
i
n
S
t
r
e
e
t
Ne
w
Bo
n
d
F
u
n
d
i
n
g
Ye
s
Series 2022 Lease
Revenue Bonds 6,000,000$ $ 6,000,000
Re
v
i
e
w
e
d
25
2
2
4
2
2
0
.
8
0
2
3
0
18
1
8
4
N/
A
Cl
a
r
a
A
v
e
n
u
e
In
P
r
o
g
r
e
s
s
Bo
n
d
F
u
n
d
i
n
g
Ye
s
Possibly CDBG or
Series 2022 Lease
Revenue Bonds
1,500,000$ $ 1,500,000
Re
v
i
e
w
e
d
X
25
2
2
4
2
2
0
.
8
0
2
3
0
18
3
0
8
N/
A
12
0
2
4
2
0
0
.
8
0
2
3
0
TB
D
N/
A
Le
s
l
i
e
S
t
r
e
e
t
Ne
w
Gr
a
n
t
Ye
s
CDBG Funding
Opportunity
E.
P
e
r
k
i
n
s
S
t
.
In
P
r
o
g
r
e
s
s
Gr
a
n
t
Ye
s
Series 2022 Lease
Revenue Bonds and
Possible Grant
Funding
211,889$
1,800,000$ $ 1,800,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
$ 2,227,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
25
2
2
4
2
2
0
.
8
0
2
3
0
18
2
5
4
1
8
3
6
9
N/
A
Do
r
a
/
S
t
a
t
e
In
P
r
o
g
r
e
s
s
Bo
n
d
&
G
r
a
n
t
Ye
s
Series 2022 Lease
Revenue Bonds/CTC
Local Partnership
Program
1,687,683$
Low Gap Road and
North Bush Street
Roundabout
Slurry Seal Project
Main Street
Reconstruction
Project
Clara Avenue
Reconstruction
Project
Leslie Street
Rehabilitation
Project
Perkins Street
Storm Drain and
Widening Project
South Ukiah
Rehabilitation
Project State &
Dora Rehabilitation
Project
2,277,000$ 2,227,000$
3,500,000$
*Refer to last page of this document for definition of terms used.PAGE 4
Page 15 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
Reconstruct Gobbi Street in 2 separate projects (US101 to State Street) and
(State Street to Dora Street) (was formerly called street reconstruction project)
Add'l Comments:Engineering contract awarded to BKF September 2021.
Includes funds 822 and 844. Increased from $1.5M, added constructionbudget.
Part of 3 project grant application.Chance of grant award could move up
timeline.
This project will replace the water main, sewer main and include reconstruction
and paving of the overlay, additional sidewalks and ADA accessibility.
Add'l Comments:RFP completed and contract awarded to GHD for designin
February of 2022.Scope greatly changed due to EUD undergrounding, moved
from FYE 23.
Bring traffic signals at State and Washington/Talmage/Low Gap/Hospital Drive
up to date with new traffic signal controller software.
Add'l Comments: Awarded $151,450 HSIP grant through Caltrans.
Water and Sewer Utility Replacement, total street reconstruction, ADA
accessibility. Henry to Norton, Mill to Gobbi.
Add'l Comments:$11M construction cost overall, shared with Funds 844, 820
and 800. Currently nearing end of design with GHD, and planned to go to bid in
summer, with constructionplanned to begin in the fall. CalTrans grant of $1.3M
to offset some cost. Currently out to bid.
2,532,806$ 17,930,608$ 16,011,438$ 6,005,000$ 8,480,000$ 1,580,000$ 80,000$ 43,460,046$
The current equipmentis Equipment#1000, a 1994 Wirgten W500 Grinder. This
is a CARB Tier 0, and a retrofit for this unitis unavailable. This equipment assists
in the ongoingmaintenance of the Streets network in order to provideupgraded
facilities for our residents. Three divisions will contribute: $120,000 total
Add'l Comments:Moved from FYE 23 due to COVID‐19. Moved from FYE 24.
Working with Fleet Maintenance staff on evaluation. Moving to FYE 23.
Continued evaluation and validation of justification required prior to purchase.
Deferringto allow for Western Hills Water Infrastructure PC 18385 Western Hills
Water Infrastructure.
The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This is
CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in
the ongoing maintenance of the Streets network in order to provide upgraded
facilities for our residents. Three divisions will contribute: $66,000 total
Add'l Comments:Moved from FYE 23 due to COVID‐19. Working with Fleet
Maintenance staff on evaluation.
The current equipment is Equipment#1811, a 1998 LeeBoy Model 1000B Paver.
This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment
assists in the ongoing maintenance of the Streets network in order to provide
upgraded facilities for our residents. Three divisions will contribute:$210,000
total
Add'l Comments:Moved from FYE 23 due to COVID‐19. Working with Fleet
Maintenance staff on evaluation.
X
Asphalt Roller ‐
Shared Cost
10
0
2
4
6
2
0
.
8
0
1
0
0
E1
6
1
2
Ye
s
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
Ge
n
e
r
a
l
Ye
s
Department plans to
set aside funds for
this replacement.
22,000$ $ 22,000
Re
v
i
e
w
e
d
X
70,000$ $ 70,000
Re
v
i
e
w
e
d
Asphalt Paver ‐
Shared Cost
10
0
2
4
6
2
0
.
8
0
1
0
0
E1
8
1
2
Ye
s
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
Ge
n
e
r
a
l
Ye
s
Department plans to
set aside funds for
this replacement.
$ 6,200,000
Re
v
i
e
w
e
d
X
Gobbi Street Utility
Improvement
Project
12
0
2
4
2
0
0
.
8
0
2
3
0
18
2
9
0
N/
A
Go
b
b
i
S
t
r
e
e
t
Ne
w
Sp
e
c
i
a
l
&
G
r
a
n
t
Ye
s
Measure Y/Possible
Grant
$ 1,000,000
Bu
d
g
e
t
A
d
o
p
t
e
d
6,200,000$
Talmage Road
Rehabilitation
Project
25
2
2
4
2
2
0
.
8
0
2
3
0
18
3
1
0
N/
A
Ta
l
m
a
g
e
R
o
a
d
Ne
w
Bo
n
d
Ye
s
Series 2022 Lease
Revenue Bond 1,000,000$
22/23 23/24 24/25 25/26 26/27 27/28
1,000,000$
Department plans to
set aside funds for
this replacement.
40,000$ 40,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
X $ 40,000
12
0
2
4
2
0
0
.
8
0
2
3
0
18
2
3
4
Ye
s
Mu
l
t
i
p
l
e
In
P
r
o
g
r
e
s
s
Sp
e
c
i
a
l
/
G
r
a
n
t
/
B
o
n
d
Ye
s
Measure Y, Grant
Funds and Bond
Funds
5,410,396$ $ 5,410,396
PUBLIC WORKS DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
10
0
2
4
6
2
0
.
8
0
1
0
0
E1
0
0
1
Ye
s
13
2
0
A
i
r
p
o
r
t
R
d
.
De
f
e
r
r
e
d
Ge
n
e
r
a
l
Ye
s
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Asphalt Zipper ‐
Shared Cost
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
Traffic Signal
Cabinet/Camera
Update
Downtown
Streetscape Phase 2
Construction
50
0
2
4
4
2
2
0
.
8
0
2
3
0
TB
D
N/
A
Mu
l
t
i
p
l
e
Ne
w
Sp
e
c
i
a
l
R
e
v
/G
r
a
n
t
Ye
s Gas Tax/HSIP Grant 400,000$ $ 400,000
Re
v
i
e
w
e
d
X
Bu
d
g
e
t
A
d
o
p
t
e
d
X
SUB‐TOTAL:
*Refer to last page of this document for definition of terms used.PAGE 5
Page 16 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
Replace existing Flat Rack Truck due to age and mileage.
Add'l Comments: Moved from FYE 22 due to COVID‐19.
Replace existing 3‐yard dump truck due to age and mileage.
Add'l Comments: Moved from FYE 23 due to COVID‐19.
Replace existing loader due to CARB requirements.
Add'l Comments:Working with Fleet on evaluation. Continued evaluation and
validation of justification required prior to purchase. Moved from FYE 22.
Deferringto allow for Western Hills Water Infrastructure PC 18385 Western Hills
Water Infrastructure.
Dump Truck Replacement for 3 years. This equipment is used to maintain and
repair the Infrastructure for our citizens. Total cost: $500,000
Add'l Comments:Moved from FYE 22 due to COVID‐19. Reduced cost from
$750k due to splitting Loader to separate line.
Snap‐On Tools, Master Set Tool set and Fleet Pro Set.
Add'l Comments:Garage Tool Sets.Added funding in FYE 24 for additional
toolsets for employees.
Replacement truck is necessary.
Add'l Comments:Moved to FYE 22. Moved to FYE 23. Replace with electric
vehicle and increase cost from $48k to $60k.
2‐Yard Concrete mixer would allow street and water crews to perform repair or
patching jobs as needed more effectively. Currently crews have to mix concrete
on site in small batches. This would allow for more efficient workflow.
Add'l Comments:
56,932$ 270,000$ 984,000$ ‐$ 62,500$ ‐$ ‐$ 1,166,500$
X
Flat Rack Truck
10
0
2
4
6
2
0
.
8
0
1
0
0
V2
2
3
6
N/
A
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
Ge
n
e
r
a
l
Ye
s 62,500$ $ 62,500
Re
v
i
e
w
e
d
X
102,000$ $ 102,000
Re
v
i
e
w
e
d
3‐Yard Dump Truck
10
0
2
4
6
2
0
.
8
0
1
0
0
TB
D
N/
A
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
Ge
n
e
r
a
l
Ye
s
Re
v
i
e
w
e
d
X
Bu
d
g
e
t
A
d
o
p
t
e
d
X
110,000$ 110,000$ $ 110,000
70,000$
$ 500,000
$ 130,000
500,000$
No
t
R
e
v
i
e
w
e
d
X
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Department plans to
set aside funds for
this replacement.
56,932$ 60,000$ 70,000$
$ 70,000
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s
10
0
2
4
6
2
0
.
8
0
1
0
0
TB
D
Ye
s
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
Ye
s
Ge
n
e
r
a
l
20
3
2
4
1
0
0
.
5
4
1
0
2
18
3
4
7
N/
A
In
P
r
o
g
r
e
s
s
13
2
0
A
i
r
p
o
r
t
R
d
.
N/
A
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
In
t
e
r
n
a
l
S
e
r
v
i
c
e
G
e
n
e
r
a
l
Ye
s
20
8
2
4
3
0
0
.
8
0
1
0
0
18
0
1
7
Ye
s
10
0
2
4
6
2
0
.
8
0
1
0
0
E1
4
1
3
Ye
s
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
Loader
Replacement
Dump Truck
Replacement
Snap‐On Toolsets
SUB‐TOTAL:
2‐Yard Concrete
Mixer
Replacement Truck‐
Building
Maintenance
20
8
2
4
7
0
0
.
8
0
1
0
0
V2
6
4
2
N/
A
30
0
S
e
m
i
n
a
r
y
Ne
w
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s Reserves 60,000$ $ 60,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 6
Page 17 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Definition of terms used:
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports
the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
*Refer to last page of this document for definition of terms used.PAGE 7
Page 18 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
Due to aging infrastructure upgrades are needed to the HVAC system at the
Water Treatment Plant
Add'l Comments:Movedfrom FYE 23, and increased from $70,000. Working on
a engineering contract for design.
Improve Well 3 building enclosure.
Add'l Comments:
Replace roof at the Water Treatment Plant.
Add'l Comments:
Roof replacement at the high service pump station.
Add'l Comments:
‐$ 70,000$ 100,000$ ‐$ 250,000$ 50,000$ ‐$ 400,000$
Plan for water main replacements throughout the City, performed in
conjunction with street improvement projects.
Add'l Comments:Added funding for FYE 25 and FYE 26. Reduced FYE 22 from
$1.5M. Removed $1.5M for FYE 23, as funds will be used for this purpose in
Streetscape Ph 2 programmed for next year.
This project will provide an additional irrigation source for City Parks,Golf
Course, Cemetery and Schools. This will reduce the demand on the potable
water system and reduce discharge to the Russian River
Add'l Comments:Environmental documentation is complete. Design began in
December, 2018. Modified funding comments to eliminate a shared cost with
Sewer. Moved budget from FYE 21. Moved from FYE 22 due to COVID‐19 ‐
feasibility still under review. Increased amount in FYE 25 from $25M, and added
$27M to FYE 24. Grant awarded in January 2023 in the amount of $53,770,000.
Re
v
i
e
w
e
d
X100,000$ $ 100,000
Re
v
i
e
w
e
d
X50,000$ $ 50,000
Well 3
Improvements
82
2
2
7
1
1
3
.
8
0
2
2
TB
D
N/
A
Vi
c
h
y
S
p
r
i
n
g
s
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s 150,000$ $ 150,000
Re
v
i
e
w
e
d
X
Upgrade HVAC
Units on Buildings ‐
WTP
82
0
2
7
1
1
1
.
5
6
3
0
18
3
4
9
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
In
P
r
o
g
r
e
s
s
Wa
t
e
r
F
u
n
d
Ye
s 70,000$ 100,000$ $ 100,000
Bu
d
g
e
t
A
d
o
p
t
e
d
$ 27,000,000 $ 27,000,000
$ 1,500,000 $ 1,500,000
Replace Roof at
WTP
82
2
2
7
1
1
3
.
8
0
2
2
TB
D
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
WATER RESOURCES DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
WATER RESOURCES DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
$ 54,000,000
Re
v
i
e
w
e
d
X
$ 1,500,000
Replace Roof at
Pump Station TB
D
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s
82
2
2
7
1
1
3
.
8
0
2
2
SUB‐TOTAL:
INFRASTRUCTURE
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Costs to date Totals
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
27/2822/23 23/24 24/25 25/26 26/27
Funding Source Add'l
Comments
82
2
2
7
1
1
3
.
8
0
2
3
0
18
0
7
2
N/
A
Va
r
i
o
u
s
On
g
o
i
n
g
Wa
t
e
r
Ye
s
Phase 4 Recycled
Water
83
0
2
7
3
3
0
.
8
0
2
3
0
18
0
5
2
N/
A
Br
u
s
h
S
t
.
t
o
G
o
l
f
C
o
u
r
s
e
I
n
P
r
o
g
r
e
s
s
Gr
a
n
t
Ye
s
CA State Water
Resources Control
Board Construction
Grant
$ 1,500,000
Re
v
i
e
w
e
d
XWater Main
Replacements
*Refer to last page of this document for definition of terms used.PAGE 1
Page 19 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
This project will provide an additional source of groundwater to increase our
system redundancy during periods of surface water scarcity.
Add'l Comments:
This project will replace deteriorating heat exchangers for the operation of the
Digester and Boilers
Add'l Comments:Moved from FYE 21 due to COVID‐19. Moved from FYE 24
due to forecasted workload for staff with Phase 4.
Upgrade the enclosure and electrical components in the structure enclosingthe
booster pump for Pressure Zone 2 to increase reliability and security
Add'l Comments: Moved from FYE 23 due to COVID‐19.
Set‐aside for main replacement(s) caused by an unanticipated event.
Add'l Comments:Removed budget from FYE 21 due to COVID‐19. Increased
budget from $250k in FYE 22, and eliminated $250k in FYE 23, 24 and 25.
Moved to FYE 23, and added amounts to future years. Reduced from $400k.
This is a set‐aside for unanticipated event(s) causing the need for
replacement(s). Reduced 22/23 from $250k.
Replace the 16" steel water main, and 15" and 6" sewer main from North State
Street to North Bush Street concurrent with Phase 4 of the Recycled Water
Project
84
4
2
7
2
2
2
.
8
0
2
3
$ 500,000
Add'l Comments:Moved from FYE 22 due to COVID‐19. Merged the water and
sewer replacement on Low Gap to one project.
82
2
2
7
1
1
3
.
8
0
2
3
$ 500,000
Remove and Replace Seal on Wash Water Basins
Add'l Comments:Moved from FYE 21. Moved from FYE 22, and increased from
$40k due to inflation.
Recondition the levees on the Percolation Ponds.
Add'l Comments: Eliminated $200k for 2 prior years due to COVID‐19.
Water and Sewer Utility Replacement, total street reconstruction, ADA
accessibility. Henry to Norton; Mill to Gobbi.
84
4
2
7
2
2
1
.
8
0
2
3
0
Se
w
e
r
F
u
n
d
$ 2,556,547
Add'l Comments:$11M construction cost overall, shared with Funds 120 and
800. Currently nearing end of design with GHD, and planned to go to bid in
summer, with construction planned to begin in the fall. Currently out to bid.
82
2
2
7
1
1
3
.
8
0
2
3
Wa
t
e
r
F
u
n
d
$ 1,717,257
$ 750,000 $ 750,000
Re
v
i
e
w
e
d
X
X
$ 4,273,804
Bu
d
g
e
t
A
d
o
p
t
e
d
Downtown
Streetscape Phase 2
Construction 18
2
3
4
Ye
s
Mu
l
t
i
p
l
e
N
e
w
Ye
s
30
0
P
l
a
n
t
R
o
a
d
N
e
w
Wa
s
t
e
w
a
t
e
r
Ye
s
X
Recondition Levees
84
0
2
7
2
2
5
.
8
0
2
3
0
TB
D
NA
30
0
P
l
a
n
t
R
o
a
d
N
e
w
Wa
s
t
e
w
a
t
e
r
Ye
s $ 200,000 $ 200,000
Re
v
i
e
w
e
d
X
Replace Water and
Sewer Main on Low
Gap Street TB
D
N/
A
Lo
w
G
a
p
R
o
a
d
N
e
w
Wa
t
e
r
F
u
n
d
Ye
s $ 1,000,000
Re
v
i
e
w
e
d
X
$ 60,000 $ 60,000
Bu
d
g
e
t
Reseal Wash Water
Basins
84
4
2
7
2
2
2
.
8
0
2
3
18
1
9
2
N/
A
Water Main
Replacement Set‐
aside
82
2
2
7
1
1
3
.
8
0
2
3
0
18
2
6
2
N/
A
Va
r
i
o
u
s
N
e
w
Wa
t
e
r
F
u
n
d
Ye
s
$ 50,000
Re
v
i
e
w
e
d
X
$ 100,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,100,000
Bu
d
g
e
t
A
d
o
p
t
e
d
18
1
3
1
N/
A
30
0
P
l
a
n
t
R
o
a
d
N
e
w
Wa
s
t
e
w
a
t
e
r
Ye
s
X
Rehabilitation of
Zone 2 Booster
Pump Station
82
2
2
7
1
1
3
.
8
0
2
3
TB
D
N/
A
Go
l
f
C
o
u
r
s
e
N
e
w
Wa
t
e
r
F
u
n
d
Ye
s $ 50,000
Develop Additional
Groundwater
Facilities
82
2
TB
D
N/
A
TB
D
N
e
w
Wa
t
e
r
F
u
n
d
No $ 300,000 $ 500,000 $ 1,500,000 $ 2,300,000 No
t
Replace Heat
Exchangers
84
0
2
7
2
2
5
.
8
0
2
3
*Refer to last page of this document for definition of terms used.PAGE 2
Page 20 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
Replace the 16" steel water and sewer main, from PZ1 to Bush Street
84
4
2
7
2
2
2
.
8
0
2
3
$ 500,000
Add'l Comments:
82
2
2
7
1
1
3
.
8
0
2
3
0
$ 500,000
‐$ ‐$ ‐$ 1,000,000$ ‐$ ‐$ ‐$ 1,000,000$
The current vehicle's useful is expected to be exceeded in future years and will
need to be replaced.
Add'l Comments:Moved from FYE 23. Moved back to FYE 23. Increased
amount from $50k due to revising to a 3/4 ton with lift gate, as well as inflation;
EV is not an option at this time due to the heavy duty needs.Moved from FYE
23.
This project will replace chlorine gas at the Water Treatment Plant and convert
to Liquid Chlorine for safety reasons
Add'l Comments:Was budgeted FYE 20, moved to start in FYE 21 due to COVID‐
19. Moved $270k from FYE 22. Moved $50k from FYE 21. Moved $50k from
FYE 22. Moved from FYE 23.
Replace Turbidimeters at Water Treatment Plant.
Add'l Comments:Increased from $75k total,and splitcosts between FYE 23 and
FYE 24 (was originally budgeted in just FYE 23)
Upgrade aged meter in order to provide increased service efficiency.
Add'l Comments:Ongoing ‐ reduced FYE 21 from $50k, added $50k to FYE 24
due to COVID‐19. Added funding for FYE 25 and 26. Removed $50k from FYE
22, FYE 23, and FYE 26. Scope being re‐evaluated against other projects going
on.
The current vehicle's useful is expected to be exceeded in future years and will
need replaced
82
0
2
7
1
1
4
.
8
0
1
0
Wa
t
e
r
F
u
n
d
40,000$ 40,000$
Add'l Comments:Increased amounts in both Water and Sewer from $30k each
due to inflation. EV is not an option at this time due to the heavy duty needs.
Moved from FYE 23.
84
0
2
7
2
2
1
.
8
0
1
0
0
Se
w
e
r
F
u
n
d
40,000$ 40,000$
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Replace Water
Treatment Plant
Service Truck
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
82
2
2
7
1
1
3
.
8
0
1
0
0
V3
7
5
4
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
De
f
e
r
r
e
d
Wa
t
e
r
F
u
n
d
Ye
s
Or
g
/
O
b
j
TB
D
N/
A
Bu
s
h
S
t
r
e
e
t
N
e
w
Wa
t
e
r
Ye
s
70,000$ 70,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
X $ 70,000
22/23 23/24 24/25 25/26 26/27 27/28
WATER RESOURCES DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
SUB‐TOTAL:
No
t
R
e
v
i
e
w
e
d
X $ 1,000,000
Replace Water and
Sewer Main ‐ PZ1 to
Bush
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
De
f
e
r
r
e
d
Ye
s X
Water Meter
Replacements
82
0
2
7
1
1
4
.
8
0
1
0
0
18
0
7
4
N/
A
Va
r
i
o
u
s
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s 50,000$ 50,000$ $ 100,000
Re
v
i
e
w
e
d
X
$ 80,000
Bu
d
g
e
t
A
d
o
p
t
e
d
Replace
Water/Sewer
Operations Call
Truck ‐ Shared Cost
V3
7
5
3
$ 80,000
Bu
d
g
e
t
Replace
Turbidimeters
82
2
2
7
1
1
3
.
8
0
1
0
18
3
5
3
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s X
Convert Chlorine
Gas to Liquid
Chlorine at Water
Treatment Plant
82
2
2
7
1
1
3
.
8
0
1
0
0
18
1
3
3
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
De
f
e
r
r
e
d
Wa
t
e
r
F
u
n
d
Ye
s 50,000$ 50,000$ 270,000$ $ 320,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
40,000$ 40,000$
*Refer to last page of this document for definition of terms used.PAGE 3
Page 21 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
The current vehicle's useful life is expected to be exceeded in future years and
will need replaced
82
0
2
7
1
1
4
.
8
0
1
0
Wa
t
e
r
F
u
n
d
22,500$
Add'l Comments:Increased amounts in both Water and Sewer from $20k each
due to inflation. Electric vehicle.
84
0
2
7
2
2
1
.
8
0
1
0
0
Se
w
e
r
F
u
n
d
22,500$
The current equipment is Equipment #1000,a 1994 Wirgten W500 Grinder.This
is a CARB Tier 0,and a retrofit for this unit is unavailable.This equipment assists
in the ongoing maintenance of the Streets network in order to provide upgraded
facilities for our residents. Three divisions will contribute: $120,000 total
82
0
2
7
1
1
4
.
8
0
1
0
Wa
t
e
r
F
u
n
d
40,000$ 40,000$
Add'l Comments:Moved from FYE 23 due to COVID‐19.Moved from FYE 24.
Working with PW and Fleet on evaluation.Moving to FYE 23.Continued
evaluation and validation of justification required prior to purchase.Deferring
to allow for Western Hills Water Infrastructure PC 18385 Western Hills Water
Infrastructure.
84
0
2
7
2
2
1
.
8
0
1
0
0
Se
w
e
r
F
u
n
d
40,000$ 40,000$
The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This is
CARB Tier 0, and a retrofit for this unit is unavailable. This equipment assists in
the ongoing maintenance of the Streets network in order to provide upgraded
facilities for our residents. Three divisions will contribute: $66,000 total
82
0
2
7
1
1
4
.
8
0
1
0
Wa
t
e
r
F
u
n
d
Department plans to
set aside funds for
this replacement.
22,000$
Add'l Comments:Moved from FYE 23 due to COVID‐19. Working with PW and
Fleet on evaluation.
84
0
2
7
2
2
1
.
8
0
1
0
0
Se
w
e
r
F
u
n
d
Department plans to
set aside funds for
this replacement.
66,000$
The current equipment is Equipment#1811, a 1998 LeeBoy Model 1000B Paver.
This is a CARB Tier 0, and a retrofit for this unit is unavailable. This equipment
assists in the ongoing maintenance of the Streets network in order to provide
upgraded facilities for our residents. Three divisions will contribute:$210,000
total 82
0
2
7
1
1
4
.
8
0
1
0
Wa
t
e
r
F
u
n
d
Department plans to
set aside funds for
this replacement.
70,000$
Add'l Comments:Moved from FYE 23 due to COVID‐19. Working with PW and
Fleet on evaluation.
84
0
2
7
2
2
1
.
8
0
1
0
0
Se
w
e
r
F
u
n
d
Department plans to
set aside funds for
this replacement.
70,000$
Replace existing loader due to CARB requirements.
82
0
2
7
1
1
4
.
8
0
1
0
Wa
t
e
r
F
u
n
d
110,000$ 110,000$
Add'l Comments:Working with Fleet on evaluation. Continued evaluation and
validation of justification required prior to purchase. Moved from FYE 22.
Moved from FYE 23.
84
0
2
7
2
2
1
.
8
0
1
0
Se
w
e
r
F
u
n
d
110,000$ 110,000$
Asphalt Roller ‐
Shared Cost E1
6
1
2
Loader
Replacement E1
4
1
3
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
De
f
e
r
r
e
d
Ye
s
Replace
Water/Sewer
Operations Lead
Worker Truck ‐
Shared Cost
TB
D
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
Ne
w
Ye
s
X
Asphalt Paver ‐
Shared Cost E1
8
1
2
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
Ne
w
Ye
s $ 140,000
Re
v
i
e
w
e
d
X
$ 220,000
Bu
d
g
e
t
A
d
o
p
t
e
d
$ 88,000
Re
v
i
e
w
e
d
X
Asphalt Zipper ‐
Shared Cost E1
0
0
1
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
Ne
w
Ye
s $ 80,000
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
Ne
w
Ye
s
Bu
d
g
e
t
A
d
o
p
t
e
d
X
$ 45,000
Re
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 4
Page 22 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
This equipment is needed at the Wastewater Treatment Plant to assist in
maintaining the facility which provides Waste Water Treatment for the City and
the Ukiah Valley Sanitation District.
Add'l Comments:Rebudgeted FYE 20.Moved from FYE 20 due to COVID‐19.
Increased the amount from $12k. Moved from FYE 22.
Methane Scrubbers are needed in order to clean the methane gas to provide an
alternate energy source to operate the boilers at the Wastewater Treatment
Plant, which will in turn decrease the City's energy cost at the plant.
Add'l Comments: Moved from FYE 22 due to COVID‐19.
Replace Ford Ranger at the Wastewater Treatment Plant.
Add'l Comments:(Not on CIP during rate study.) Moved from FYE 21 due to
COVID‐19. Moved to FYE 23. Electric vehicle option will be evaluated.Moved
from FYE 23, and increased from $40k.
Recondition the filters that produce in‐house plant utility wash water.
Add'l Comments: Moved from FYE 22, and increased from $65k.
Install Flow Sensor on the effluent at the Chlorine Contact Basins.
Add'l Comments: Moved from FYE 22. Moved from FYE 23.
This project will replace the existing Belt Filter Press Equipment which has
passed its useful life.
Add'l Comments:Purchase approved in amount of $432,729for the equipment.
Amount for FYE 22 also reflects $269,326 for engineering and project
management services, going to Council approval in May. Rebudgeting $825k for
FYE 23 for installation/construction.
Perform repairs to components of the Dissolved Air Flotation Thickener (DAFT)
at the Wastewater Treatment Plant.
Add'l Comments:Award was approved by Council this May for equipment.
Amount changed from original budget of $250k. The increase also reflects
$252,752 for engineering and project management services, going to Council
approval in May, and an additional $725k budgeted for next year for
installation/construction.
This needs upgrading to install two new pumps, the pump guides, and the
discharge valves.
Add'l Comments: Increased total amount from $250k.
A total of five Variable Frequency Drive replacements at high service pump
station and raw water pump station.
Add'l Comments: Increased amount in FYE 23 from $100k.
(4) Mag Meters
Add'l Comments:
$ 20,000
Re
v
i
e
w
e
d
X20,000$
Di
s
t
r
i
c
t
TB
D
N/
A
Mag Meters
Wa
t
e
r
F
u
n
d
Ye
s
82
0
2
7
1
1
1
.
5
6
1
2
TB
D
N/
A
Va
r
i
o
u
s
Ne
w
Bu
d
g
e
t
X80,000$ $ 80,000
VFD Replacements
82
0
2
7
1
1
1
.
5
6
1
2
18
3
5
5
N/
A
Va
r
i
o
u
s
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s 122,000$ 200,000$ 20,000$ $ 342,000
Bu
d
g
e
t
X
Vichy Springs Lift
Station Upgrade
Vi
c
h
y
S
p
r
i
n
g
s
Ne
w
Di
s
t
r
i
c
t
Ye
s 400,000$ $ 400,000
Re
v
i
e
w
e
d
X
DAFT Replacement
84
0
2
7
2
2
5
.
8
0
1
0
0
18
2
4
8
N/
A
30
0
P
l
a
n
t
R
d
.
In
P
r
o
g
r
e
s
s
Se
w
e
r
F
u
n
d
Ye
s 725,000$ $ 725,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Belt Filter Press
Replacement
84
0
2
7
2
2
5
.
8
0
1
0
0
18
1
3
0
N/
A
30
0
P
l
a
n
t
R
d
.
In
P
r
o
g
r
e
s
s
Se
w
e
r
F
u
n
d
Ye
s 825,000$ $ 825,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
$ 20,000
Bu
d
g
e
t
A
d
o
p
t
e
d
Install Flow Sensors
84
0
2
7
2
2
5
.
8
0
1
0
18
2
4
4
N/
A
30
0
P
l
a
n
t
R
d
.
De
f
e
r
r
e
d
Se
w
e
r
F
u
n
d
Ye
s X
Recondition
Yardney Filters
84
0
2
7
2
2
5
.
8
0
1
0
18
2
4
3
N/
A
30
0
P
l
a
n
t
R
d
.
Ne
w
Se
w
e
r
F
u
n
d
Ye
s 100,000$ $ 100,000
Bu
d
g
e
t
X
20,000$ 20,000$
$ 55,000
Bu
d
g
e
t
Replace Ford
Ranger
84
0
2
7
2
2
5
.
8
0
1
0
TB
D
N/
A
30
0
P
l
a
n
t
R
d
.
De
f
e
r
r
e
d
Se
w
e
r
F
u
n
d
Ye
s X
Digester
Rehabilitation and
Methane Scrubber
84
0
2
7
2
2
5
.
8
0
1
0
18
1
3
5
N/
A
30
0
P
l
a
n
t
R
d
.
Ne
w
Se
w
e
r
F
u
n
d
Ye
s
Cost will be offset by
savings in the
purchase of natural
gas.
1,500,000$ $ 1,500,000
Re
v
i
e
w
e
d
X
40,000$ 55,000$
Telescoping Lift
84
0
2
7
2
2
5
.
8
0
1
0
0
E1
7
1
8
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
Ne
w
Se
w
e
r
F
u
n
d
Ye
s
*Refer to last page of this document for definition of terms used.PAGE 5
Page 23 of 24
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
2 new sodium hypochlorite tanks at the WWTP
Add'l Comments:
Tank with temperature controller and insulation.
Add'l Comments:
Part of the dewatering solids process.
Add'l Comments: $50k for design in 23/24, construction to follow.
‐$ 2,372,000$ 1,288,000$ 2,040,000$ 700,000$ ‐$ ‐$ 5,840,000$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Solids Conveyor
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports
the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
$ 50,000 $ 300,000
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Definition of terms used:
New Sodium
Hypochlorite Tanks
Bisulfite Tank
SUB‐TOTAL:
N/
A
30
0
P
l
a
n
t
R
d
.
N
e
w
Wa
s
t
e
w
a
t
e
r
84
0
2
7
2
2
5
.
8
0
1
0
0
TB
D
No
Wa
s
t
e
w
a
t
e
r
No
84
0
2
7
2
2
5
.
8
0
1
0
0
TB
D
N/
A
30
0
P
l
a
n
t
R
d
.
N
e
w
No
Wa
s
t
e
w
a
t
e
r
84
0
2
7
2
2
5
.
8
0
1
0
0
TB
D
N/
A
N
e
w
30
0
P
l
a
n
t
R
d
.
No
t
R
e
v
i
e
w
e
d
$ 100,000
$ 350,000
No
t
R
e
v
i
e
w
e
d
No
t
R
e
v
i
e
w
e
d
$ 100,000
$ 100,000
$ 100,000
*Refer to last page of this document for definition of terms used.PAGE 6
Page 24 of 24