HomeMy WebLinkAbout2023-04-19 Packet - Special Budget PresentationsPage 1 of 2
City Council
Special Meeting
AGENDA
Civic Center Council Chamber ♦ 200 South School Street ♦ Ukiah, CA 95482
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Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting
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April 19, 2023 - 4:00 PM
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
3. UNFINISHED BUSINESS
3.a. Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2022-23, and
Review of Draft Objectives for Fiscal Year 2023-24.
Recommended Action: Council to receive, review, consider, and discuss updates on current
stated objectives, and will review preliminary draft departmental objectives for the fiscal year
2023-24.
Attachments:
1. CIP -5 year-FYE 2024 - Draft - Fire - 4-11-23
2. CIP -5 year-FYE 2024 - Draft - Police - 4-7-23
3. CIP -5 year-FYE 2024 - Draft - FinanceIT - 4-3-23
3.b. Police Department Annual Report Review.
Recommended Action: Receive the Ukiah Police Department's Annual Report for 2022.
Attachments:
1. Police Annual Report
4. NEW BUSINESS
5. ADJOURNMENT
Page 1 of 44
Page 2 of 2
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or
interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted
to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the
Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday,
8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on
the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California,
not less than 24 hours prior to the meeting set forth on this agenda.
Kristine Lawler, CMC
Dated: 4/14/23
Page 2 of 44
Page 1 of 2
Agenda Item No: 3.a.
MEETING DATE/TIME: 4/19/2023
ITEM NO: 2023-2506
AGENDA SUMMARY REPORT
SUBJECT: Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2022-23, and
Review of Draft Objectives for Fiscal Year 2023-24.
DEPARTMENT: Finance PREPARED BY: Jessie Brunell, Senior Accountant
PRESENTER: Dan Buffalo, Finance Director
ATTACHMENTS:
1. CIP -5 year-FYE 2024 - Draft - Fire - 4-11-23
2. CIP -5 year-FYE 2024 - Draft - Police - 4-7-23
3. CIP -5 year-FYE 2024 - Draft - FinanceIT - 4-3-23
4. Presentation - UVFA Accomplishments
Summary: Council will continue to receive and consider a mid-year budget review and planning agenda for
select departments.
Background: As part of the mid-year review of the current budget year and development of the budget for
next year, each City department scheduled for presentation will present their individual budget information
through December 31, 2022, progress on stated budget objectives for the current year, and plans for the next
fiscal year and beyond. Every department has been scheduled and will present over the course of March and
April.
Discussion: Departments presenting at this meeting are Human Resources, Fire, Police, and Finance.
*Note: Chrome is the required browser to view the Mid-Year Review 2022-23 stories in Open.Gov, as Internet
Explorer is not compatible.
Mid-year Review of 2022-23 Department Objectives and Accomplishments and Review of Draft 2023-24
Department Objectives (Note- This is an active draft document and departments will continue to make minor
revisions): https://stories.opengov.com/ukiahca/published/0gqlargKvSP
Each department and division report contains the following sections:
• Department purpose and basic description
• Services provided
• Personnel information
• Objectives and accomplishments:
• For purposes of this report, current and proposed objectives for the coming year are included
• Objectives are delineated by near, intermediate, and long-term
• Individual objectives are assigned a unique identifier presented by year initiated and order of
sequence for the year (e.g. an objective that is first identified in fiscal year 2021 and is the first
objective identified by the department in that year would be assigned 2021-1, the next in the
same year would be 2021-2, etc.)
• Department comments have been updated where appropriate and convey the current status
of each objective.
Page 3 of 44
Page 2 of 2
• Budget to actual information related to expenditures, compared to the same six-month period for the
prior two years.
Recommended Action: Council to receive, review, consider, and discuss updates on current stated
objectives, and will review preliminary draft departmental objectives for the fiscal year 2023-24.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Manager's Office
Page 4 of 44
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
The South Station (Station‐681) has surpassed its useful life span as the facility
infrastructure no longer meets the needs of the UVFA as current staffing levels have
outgrown the existing living space. Station‐681, initially a California Highway Patrol
station, was converted into a fire station and designed to house one full‐time staff
member; UVFA currently staffs the station with three full‐time team members per day
(24‐hours). Additionally, as UVFA grows, it is anticipated that a full‐time ambulance
with another two full‐time team members will be there per day in the foreseeable
future. Station‐681's current footprint would not be equitable or appropriatefor use or
a remodel due to size. Complete replacement of the station is necessary, also a
consideration for station location, selecting a strategic location to give the most
optimal service to the Ukiah Valley.
Additional Comments:Prioritization and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $10 million.
The North Station (Station‐683) has surpassed its useful life span as the facility
infrastructure no longer meets the needs of the UVFA as current staffing levels have
outgrown the existing living space and equipment storage. Station‐683 was purchased
as a temporary solution to have equipment and personnel stationed in the north end
of Ukiah Valley for strategic planning and deployment of services. UVFA currently staffs
the station with three full‐time team members per day (24‐hours). As with all other
UVFA stations, it is anticipated that a full‐time ambulance with another two full‐time
team members will be there per day in the foreseeable future. Station‐683's current
footprint would not be equitable or appropriate for use or a remodel due to size.
Complete replacement of the station is necessary, also a consideration for station
location, selecting a strategic location to give the most optimal service to the Ukiah
Valley.
Additional Comments:Prioritization and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $10 million.
The Central Fire Station (Station‐682) is in need of upgrades and retrofit. Station‐682,
until recently, was used as equipment storage and base of operations for volunteers,
along with housing the On‐Duty Duty Officer. It currently is staff with the Duty Officer
and one full‐time ambulance staffed by two team members per day (24‐hours).
Retrofits and upgrades are needed for bedrooms, bathrooms, office space, kitchen,
living space, apparatus bay, the exterior (including roof repairs), heating and cooling
systems, and installing security measures to protect the facility and fire equipment.
These upgrades/retrofits will maintain the building's footprint utilizing a change in
layout to accommodate the Department's current and future needs as it is anticipated
that additional staffing (fire/EMS) will be added in the foreseeable future.
Additional Comments:Prioritization and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $850,000.
Costs to date
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Seeking grant
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*Refer to last page of this document for definition of terms used.PAGE 1
Attachment 1
Page 5 of 44
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
The County of Mendocino received a large sum of funds from PG&E as part of the
restitution settlement. As part of the settlement agreement, the County has set aside
funds for fire servicetraining; thus, the County of Mendocino is purchasing a sizeable 5‐
story training tower for the Fire Services in Mendocino County. An MOU is currently
being created between the County of Mendocino and Ukiah City to maintain the
training facility. This facility and grounds have the ability to serve multiple
departments within the municipality (Fire, Police, Utilities, etc.) for training purposes.
With the placement of the tower, the grounds (i.e., pavement, water system, electric,
additional training props, etc.) will be the city's responsibility.
Additional Comments:The $399,971 for the tower purchase is covered by the grant
and $25k is for initial site work to prepare the site for installation. **Additional site
work and improvements will likely be necessary depending on final location and
needs.**Tower has been purchased/received, and location for the tower has been
identified. Actual cost increased from $399,971 due to supply chain/inflationary
impacts. Currently going out to bid for site prep. Increased amount for FYE 23 from
$25k as additional funds will likely be needed for the site prep. Contract for that work
will be awarded this fiscal year.
The Training Room and the Central Fire Station (Station‐682) require upgrades and
retrofitting. The central training room is currently the primary training classroom; it
also serves as the EmergencyCenter of Operations (EOC) in a catastrophic event for the
city or surrounding area. As technology has rapidly changed, the room needstobe
upgraded to match the changes to give our team members the tools needed to
complete our mission. Additionally, UVFA identified an issue with the availability or lack
of training relying on outside resources. After identifying the problem,strategic
planning was put into place to bring our team members the necessary and required
training in‐house, thus requiring upgrades. Upgrades include tables, chairs, audio,
video, internet accessibility, phone systems (including 911 operability), internal &
external communication capabilities, whiteboards, planning boards, etc.
Additional Comments:Prioritization and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $50,000.
467,823$ 50,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 517,823$
This new Command/Chief vehicle would serve as a Division Chief's vehicle.It will
replace C‐6805, a 2006 Chevy 2500 HD, with current mileage of 106,495. The vehicle
transmission is currently failing, leaving the vehicle unfit, unreliable, and leaving team
members in a possibly unsafe or life‐threatening environment during fire suppression
activities. However, the vehicle can be repurposed as a non‐suppression utility vehicle
for the department.
Additional Comments:Moved from FYE 21 due to COVID‐19. Increased the amount
from $50k to include vehicle outfitting. Moved from FYE 21. Vehicle is on order, with
delayed delivery. Rebudgeting remaining amount for outfitting into next fiscal year.
Reduced amount in FYE 22 from $75k and placed remainingamount in FYE 23. Delivery
has been delayed. Moved budget for outfitting from FYE 23, and increased from $22k.
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SUB‐TOTAL:
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VEHICLES, MACHINERY & EQUIPMENT
FIRE AUTHORITY
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467,823$ 50,000$
Seeking grant
funding.
*Refer to last page of this document for definition of terms used.PAGE 2
Page 6 of 44
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
This new Command/Chief vehicle will serve as a Command/Chief vehicle. It will replace
D‐6802, a 2007 Chevy 2500 HD with 84,072 miles. This vehicle's transmission is also
currently failing along with multiple other problems, leaving the vehicle unfit,
unreliable, leaving team members in a possibly unsafe or life‐threatening environment
during fire suppression activities. This vehicle will be decommissioned and placed as
surplus.
Additional Comments:Purchase cost covers Fire Service Emergency Vehicle outfitting
(Lights, Siren, Radio's, etc.,) Vehicle is on order, with delayed delivery. Rebudgeting
remaining amount for outfitting into next fiscal year. Reduced amount in FYE 22 from
$75k and placed remaining amount in FYE 23.Delivery has been delayed. Moved
budget for outfitting from FYE 23, and increased from $22k.
The Ukiah Valley Fire Authority annual fleet replacement identified T‐6852 for
replacement.Following industry‐standard NFPA guidelines recommends fire engines
serve 10‐years or 75,000 miles as a first out response vehicle,and an additional 5 to 10‐
years or 100,000 miles in service as a reserve apparatus.T‐6852 is a 2009 Pierce Quint
Aerial Apparatus with a 75‐ft.ladder with a current mileage of 47,536.With a
continually growing city in size and height,revised truck's specifications will need to be
considered to meet future demands.T‐6852 will be placed in a reserve status for the
Department
Additional Comments:Fiscal year allocation might move to out years contingent on
condition of the vehicle. Removing to follow UVFA Fleet Replacement Plan.
Due to the current events happening around the United States and the world,it is
unfortunate but imperative that we prepare and be equipped for any and all situations
the UVFA may face. We are taking a proactive instead of a reactive stance in protecting
and providing our team members with the equipment they need to handle even the
direst situations. Following industry‐standard (NFPA‐3000 Active Shooter) equipment
to be purchased will include Flak Jackets, Kevlar Helmets, Medical Triage Bags, and
Medical Triage Equipment.
Additional Comments:Funding for 16 ballistic safety vests.Purchase is in progress,
and expected to be completed by end of this fiscal year.
This vehicle will serve as a Command/Chief vehicle.It will replace the current District‐
Owned C‐6804.C‐6804 will be placed as reserve status as a station utility until its end
of useful service.This is the final phase of purchasing command vehicles for the
foreseeable future.
Additional Comments:Purchase cost covers Fire Service Emergency vehicle outfitting
(lights, siren, radios, etc.). Removing to follow UVFA Fleet Replacement Plan.
These units serve as the final piece in replacing our auto extrication equipment. Three
units are requested and will be battery operated, with the batteries being
interchangeable with our current equipment (cutters/spreaders). These units will be
placed on the three Type I engines that provide primary emergency response. Rams
are utilized in a number of rescue situations, including separating material during
extrications, i.e. separating a crushed metal frame of a vehicle to get to a victim.
Additional Comments:Purchase in progress and anticipated to be completed by end
of this fiscal year.
UVFA's Lift Air Bags are currently past the end‐of‐life expiration date. This item
includes 3 lift bag kits that will be equipped on the three Type I Engines that provide
primary emergency response. Lift bags are used to lift heavy objects including but not
limited to vehicles, boulders, building collapse, confined space rescue, etc.
Additional Comments:Purchase in progress and anticipated to be completed by end
of this fiscal year.
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settlement funds.50,910$ $ 50,910
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Allocation TBD
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*Refer to last page of this document for definition of terms used.PAGE 3
Page 7 of 44
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
Operative IQ interrogates these with our current medical equipment tracking and
supply system. These units help track usage, expiration dates, and resupply needs.
Additionally, the up‐to‐date tracking of all current supplies will minimize excess
equipment or spoilage by expiration, saving additional funds.
Additional Comments:The Ukiah Valley Fire Authority is already utilizing the
corresponding software utilized by the machines. The $35k is the one time cost for
two inventory tracking machines. These are similar systems utilized by hospitals for
inventory control of medications and supplies.Purchase in progress and anticipated to
be completed by end of this fiscal year.
Due to the increasing number of rescues in the wilderness areas, along with Low Gap
Park & the Western Hills Trails. UFVA needs a vehicle capable of traversing these areas
to optimize our rescue capabilities, as well as moving equipment and personnel in a
timely manner.
Additional Comments:Vehicle has been purchased and received, and will be fully
outfitted by end of this fiscal year.
(Reserve) used by staff who carry out daily operations with fire prevention and
inspections overseen by the Fire Marshall’s Office, additionally, respond to larger‐scale
incidents within the UVFA’s jurisdiction. As with most UVFA equipment, the most
notable benchmark for UVFA is response volume which indicates usage hours.Itis
recommended that front‐line vehicles be placed in reservestatus at 6,000 hours or 7 to
10 years of front‐line service. Additionally, it is recommended that all reserve
equipment be retiredafter 12,000 hours of service or 15 to 20 of service. Other aspects
include excepted future use, past apparatus required maintenance and downtime, and
cost allocation. P‐6815 recommended replacement in 2023; the current vehicle will be
removed from service and placed as surplus due to the cost of repairs to the
transmission.
Additional Comments:Following UVFA Current Fleet Replacement Plan: Fire
Prevention/Inspection Vehicle.
The crucial component utilized by the Fire Service allows team members to respond to
any emergency ranging from fire,medical, rescue,hazmat, vehicle fire/crashes,etc. Fire
engines and trucks are broken down into various classes (Type‐I, Type‐II,Type‐III, etc.)
based on the capabilities or specialized equipment of the apparatus. The most notable
benchmark is response volume which indicates usage hours. Other aspects include
excepted future use, mileage, past apparatus required maintenance, and downtime
(out of service due to repairs); it is recommended that front‐line vehicles be placed in
reserve status at 6k hrs or 7 to 10 yrs of front‐line service. Additionally,it is
recommended that all reserve apparatus be retired after 12k hrs of service or 15 to 20
yrs of service. BR‐6861 (Type‐VI): This new purchase will be recommended in 2023,
switching from our current Type‐II apparatus to a more versatile and maneuverable
Type‐VI for our front‐line team members and stations. E‐6861 (Type‐II): recommended
to be repurposed as a reserve with the purchase of B‐6861 in 2023; current E‐6861 will
replace E‐6872. E‐6872 (Type‐III): will be replaced as the current front‐line apparatuses
(Type‐II) are moved to reserve status and be listed as surplus.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
The Boat is used for water operations and rescue. The recommended replacement is
front‐line for 7 to 10 years and retired after 15 to 20 years of service. Based on the
degrading of the marine material over time and hard use. B68‐1: recommended
replacementin 2023; the current B68‐1 will be placed in reserve status as B68‐2. B68‐2:
will be replaced as current front‐line vehicles are moved to reserve status and be listed
as surplus.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
50,000$ $ 50,000
$ 35,000
No
t
R
e
v
i
e
w
e
d
X
Bu
d
g
e
t
A
d
o
p
t
e
d
X
$ 40,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X36,432$ 40,000$
10
0
2
1
2
1
0
.
8
0
1
0
0
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
Ge
n
e
r
a
l
No
Ye
s
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
In
P
r
o
g
r
e
s
s
Di
s
t
r
i
c
t
No
Fire Prevention /
Inspection Vehicle
Medical
Equipment
Inventory Control
System
71
0
2
1
1
0
0
.
8
0
1
0
0
18
3
4
1
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
In
P
r
o
g
r
e
s
s
Am
b
u
l
a
n
c
e
Utility Transport
Vehicle
91
7
2
1
4
0
0
.
8
0
1
0
0
E4
9
7
5
547,000$ $ 547,000
No
t
R
e
v
i
e
w
e
d
35,000$
Type VI Brush
Squad TB
D
TB
D
N/
A
15
0
0
S
.
S
t
a
t
e
S
t
.
Ne
w
TB
D
No
Rescue Boat
(Specialized
Vehicle)
10
0
2
1
2
1
0
.
8
0
1
0
0
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
Ge
n
e
r
a
l
No 32,000$ $ 32,000
No
t
R
e
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 4
Page 8 of 44
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
The crucial component utilized by the Fire Service allows team members to respond to
any emergency ranging from fire,medical, rescue,hazmat, vehicle fire/crashes,etc. Fire
engines and trucks are broken down into various classifications (Type‐I, Type‐II, Type‐III,
etc.) based on the capabilities or specialized equipment of the apparatus. The most
notable benchmark is response volume which indicates usage hours. Other aspects
include excepted future use, mileage, past apparatus required maintenance, and
downtime (out of service due to repairs); it is recommended that front‐line vehicles be
placed in reserve status at 6,000 hours or 7 to 10 years of front‐line service.
Additionally, it is recommendedthat all reserve apparatus be retiredafter 12,000 hours
of service or 15 to 20 of service. T‐6852 recommended replacement in 2024; the
current T‐6852 will be removed from service and listed as surplus.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
The crucial component utilized by the Fire Service allows team members to respond to
any emergency ranging from fire,medical, rescue,hazmat, vehicle fire/crashes,etc. Fire
engines and trucks are broken down into various classifications (Type‐I, Type‐II, Type‐III,
etc.) based on the capabilities or specialized equipment of the apparatus. The most
notable benchmark is response volume which indicates usage hours. Other aspects
include excepted future use, mileage, past apparatus required maintenance, and
downtime (out of service due to repairs); it is recommended that front‐line vehicles be
placed in reserve status at 6,000 hours or 7 to 10 years of front‐line service.
Additionally, it is recommendedthat all reserve apparatus be retiredafter 12,000 hours
of service or 15 to 20 of service. Due to the current use (Hours), E‐6881 and E‐6883 will
be well over 6,000 before the seven‐year mark as, on average, each apparatus puts
approximately 1,500 hours of usage per year. E‐6881 has the higher use of the two,
which puts it first for replacement.E‐6881 (Type‐I): It is recommended for replacement
in 2025; the current E‐6881 will be repurposed as a reserve and replace E‐6882.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
The crucial component utilized by the Fire Service allows team members to respond to
any emergency ranging from fire,medical, rescue,hazmat, vehicle fire/crashes,etc. Fire
engines and trucks are broken down into various classifications (Type‐I, Type‐II, Type‐III,
etc.) based on the capabilities or specialized equipment of the apparatus. The most
notable benchmark is response volume which indicates usage hours. Other aspects
include excepted future use, mileage, past apparatus required maintenance, and
downtime (out of service due to repairs); it is recommended that front‐line vehicles be
placed in reserve status at 6,000 hours or 7 to 10 years of front‐line service.
Additionally, it is recommendedthat all reserve apparatus be retiredafter 12,000 hours
of service or 15 to 20 of service. Due to the current use (Hours), E‐6881 and E‐6883 will
be well over 6,000 before the seven‐year mark as, on average, each apparatus puts
approximately 1,500 hours of usage per year. E‐6883 has the second highest use of the
two, which puts it second for replacement. E‐6883 (Type‐I): recommended replacement
in 2026; between former E‐6881 and E‐6883, one will be used as a reserve as (E‐6882)
while the other will be listed as surplus.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
Specialized vehicles are generally designed for a specific purpose (Support/Air Unit,
USAR, Boat) utilized by the UVFA. These units play a critical role in the success of the
UVFA’s mission. The USAR (Urban Search & Rescue) is designed for natural disasters,
confined space rescue, and collapse rescue. Support/Air and USAR were based on
usage of the vehicle; it is recommended for replacement at 12,000 or 15 to 20 years of
service. A significant change, USAR‐68 is currently a pull‐behind trailer without a
dedicated vehicle for towing; this will be a utility truck with a crane to haul the
specialty trailers(USAR/Swiftwaterrescue trailers).It will allow for a rapid response in a
time sensitive environment, with the small crane attached making the vehicle more
versatile and adaptable for any situation that team members encounter. USAR‐68:
recommended replacement in 2027; the current USAR‐68 trailer will be placed as
surplus or utilized by another City Department.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
$ 1,800,000
No
t
R
e
v
i
e
w
e
d
Quint Aerial
Apparatus TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
TB
D
No X
Fire Engine
Apparatus TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
TB
D
No 935,000$ $ 935,000
No
t
R
e
v
i
e
w
e
d
X
1,800,000$
956,000$ $ 956,000
No
t
R
e
v
i
e
w
e
d
Fire Engine
Apparatus TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
TB
D
No X
Tech Rescue
Tow/Haul
(Specialized
Vehicle)
TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
TB
D
No 260,000$ $ 260,000
No
t
R
e
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 5
Page 9 of 44
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
This trailer will be dedicated to swift water rescue equipment including a boat. This
trailer gives team members the ability to maintain and rapidly respond to any water
rescue incident. All water rescue equipment will be stored within the trailer, including
the inflatable boat. The trailer allows the ability to maintain all equipment in a
controlled environment.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
141,907$ 230,456$ 132,000$ 1,800,000$ 1,010,000$ 956,000$ 842,000$ 5,031,385$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Swiftwater Rescue
Equipment Trailer TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
TB
D
No 35,000$ $ 35,000
No
t
R
e
v
i
e
w
e
d
X
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB‐TOTAL:
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and
supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
*Refer to last page of this document for definition of terms used.PAGE 6
Page 10 of 44
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
POLICE ONLY
The Ukiah Police Department has been using the same Computer Aided
Dispatch (CAD) platform since 1998. The provider of this CAD system changed
ownership multiple times, since our initial purchase. Currently there are only 6
agencies in the state using this system and it does not have standard
functionality such as mapping. It is likely that this CAD system will be
discontinued in the future. Fortunately, the current owner of this old system is
our Records Management System provider and offers a modernizationupgrade.
This would allow for the seamless flow of information from our CAD system,
Records Management System and our MDT’s. This modernization software
would also provide a mapping component to our CAD and MDT software which
is an industry standard now.
Additional Comments:Cost of project per Fiscal year may vary depending on
start date, but total cost is identified.Moved from starting in FYE 24, and
increased total project amount from $491,593. Staff is still looking for grant
funding. Additionally,current staff resources are unable to support a project of
this size.
The Ukiah Police Department maintains a universal power supply, which is
failing and past its life cycle. This UPS is a battery backup system which is
needed to maintain phone and radio communications in our Emergency
Dispatch Center in the event of a power outage and generator failure.
Additional Comments:Cost of project includes equipment and on site service
and setup. Increased budget amount for FYE 23 from $28,727.
38,333$ 35,208$ 90,325$ 90,325$ 90,325$ 180,651$ 220,617$ 617,126$
The Ukiah Police Department has maintained a Gun Range at the end of Vichy
Springs Road adjacent the old dump property for more than 50 years. In
previous years, staff identified the need to perform what is known as berm
mining prior to any future improvements and had previous budgeted monies in
the Fiscal Year 19/20, which was cut due to COVID, but still remains a priority.
Additional Comments:Currently there are a number of improvements at the
facility that need to be made, however none of these can be accomplished,until
this can occur.
29,754$ 30,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 30,000$ SUB‐TOTAL:
Sh
o
v
e
l
R
e
a
d
y
Ukiah Gun Range
Berm Mining
10
0
2
0
2
1
0
.
8
0
2
3
0
18
3
3
1
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Co
m
p
l
e
t
e
d
Ge
n
e
r
a
l
Ye
s 29,754$ 30,000$ $ 30,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
SUB‐TOTAL:
INFRASTRUCTURE
POLICE DEPARTMENT
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date 22/23 23/24 24/25 25/26 26/27 27/28
X38,333$ 35,208$ $ 35,208
Bu
d
g
e
t
A
d
o
p
t
e
d
Police Department
Server Room
Battery Backup
10
0
2
0
2
1
0
.
5
4
1
0
0
18
3
3
0
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Co
m
p
l
e
t
e
d
Ge
n
e
r
a
l
Ye
s
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
INFORMATION TECHNOLOGY
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
POLICE DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description
X
Police Department
Computer Aided
Dispatch & Mobile
Digital Terminal
Software
10
0
2
0
2
1
0
.
5
4
3
3
0
/
.
5
4
3
2
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
TB
D
No
May explore
financing options.90,325$ 90,325$ 90,325$ 180,651$ 220,617$ $ 581,918
Re
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 1
Attachment 2
Page 11 of 44
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
POLICE ONLY
Annually the Police Department schedules the replacement of two patrol cars.
Typically,a patrol car lasts about 3 years before it reaches the end of it's service
life. It takes the department about a year to order, receive and outfit a car for
patrol use. By scheduling regular replacement of cars, the department ensures
we have enough cars available for use.
Additional Comments:The Department has maintained a vehicle replacement
plan of two vehicles per year, which was previously reduced due to COVID‐19.
The budget has been increased from $100k yearly, as current vehicle
replacement actual cost exceeds prior budgeted amounts. This is also a
consideration of inflation. Revised PC's.Increased amount in FYE 23 from
$150k to reflect cost increase for two hybrid vehicles currently on order.
Increased future years from $150k as well in consideration of inflation
The Ukiah Police Department has deployed Tasers since 2018, utilizing a 5‐year
purchasing program to maintain current equipment and which provides support
for hardware, supplies, and technologythrough the term of the agreement.The
current agreement with Axon expires in 2022.
Additional Comments:As explained in our prior CIP plan, the department has
maintained a purchasing plan to support our tasers, which is expiring this year.
Unless renewed, equipment will not be repairable or supported. Yearly pricing
has increased from $15k.Unencumbered contract was awarded FYE 23.
Reduced amount in FYE 23/24/25/26/27 from $32k to reflect five‐year contract
commitment that will have to be rebudgeted for the life of the contract.
The Ukiah Police Department has deployedbody‐cameras to memorializeofficer
contacts, criminal conduct, and investigative activities for more than 10 years.
These video and audio recordings are used as evidence in criminal and civil
cases, as well as for internal quality assurance. The current purchasing program
expires in 2023, and provides for evidence storage, current and reliable
equipment, and support for hardware and software for the term of the
agreement.
Additional Comments:As explained in our prior CIP plan, the department has
maintained a purchasing plan to support our body worn cameras, which is
expiring in May of 2023. Unless renewed, equipment will not be repairable or
supported, essentially making them inoperable. Due to the fact that our tasers
are also due for renewal, the department is exploringa bundlingoptionas a cost
savingmeasure. Overall cost has increased from $79k.Unencumbered contract
was awarded FYE 23. Reduced amount in FYE 23/24/25/26/27 from $52k to
reflect five‐year contract commitment that will have to be rebudgeted for the
life of the contract.
The Ukiah Police Department would like to purchase two "DJI Mavic 3T"
unmanned aircraft systems (drones) from Axon. The drones are $7,500 each.
Each drone has an annualsoftware cost of $2,200a year and a $360 pilotlicense
fee. Ideally the Ukiah Police Department would have two staff trained to pilot
the drones. The training for each pilot would be a one time cost of $999.
Additional Comments:Unmanned Aircraft could be very usefuland importantif
working a barricaded hostage situation, natural disaster such as flood, or fire.
No
t
R
e
v
i
e
w
e
d
X22,000$ $ 22,000
$ 239,770
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Unmanned Aircraft
10
0
2
0
2
1
0
.
5
4
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Ge
n
e
r
a
l
No
26,974$ 26,974$ 26,974$ 26,974$ $ 134,870
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Replace Body
Cameras
10
0
2
0
2
1
0
.
5
4
1
0
0
18
3
4
6
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
In
P
r
o
g
r
e
s
s
Ge
n
e
r
a
l
Ye
s
Grant funding may
be available.47,683$ 47,954$ 47,954$ 47,954$ 47,954$ 47,954$
Replace Tasers N/
A
10
0
2
0
2
1
0
.
5
4
1
0
0
18
3
4
5
30
0
S
e
m
i
n
a
r
y
A
v
e
.
In
P
r
o
g
r
e
s
s
Ge
n
e
r
a
l
Ye
s
Grant funding may
be available.
VEHICLES, MACHINERY & EQUIPMENT
26,697$ 26,974$
X175,000$ $ 692,000
22/23 23/24 24/25 25/26 26/27 27/28
Sh
o
v
e
l
R
e
a
d
y
No
May explore
financing options.167,000$ 175,000$ 175,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
POLICE DEPARTMENT
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Annual Police Car
Replacement
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
10
0
2
0
2
1
0
.
8
0
1
0
0
V4
2
1
5
&
V
4
2
1
8
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
On
g
o
i
n
g
Ge
n
e
r
a
l
*Refer to last page of this document for definition of terms used.PAGE 2
Page 12 of 44
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
POLICE ONLY
The Ukiah Police Department would like to purchase and implement an
additional 12 Flock cameras in or around the Ukiah City Limits to help with
solving felony crimes occurring in our community.
Additional Comments:Flock cameras have been proven to assist officers in
locating stolen vehicles, wanted persons and helped in solve crimes around the
City of Ukiah. Currently we have some areas of the City of Ukiah that are not
covered by Flock Cameras.
The Ukiah Police Department would like to update it's Fleet Cameras inside the
police patrol vehicles. Currently the 9 UPD patrol vehicles are outfitted with
Fleet 2 Axon cameras. These cameras are becoming outdated and will need an
upgrade in the next few years. Updating our Fleet 2 cameras to Fleet 3 cameras
would give the police department a wider view and the Feel 3 cameras are also
License Plate Reader compatible.
Additional Comments:For an additional fee the LPR can be turned on to assist
officers in locating stolen vehicles or felony wanted vehicles entered into the
State of California DMV system and Stolen Vehicle System. The proposed Axon
quote for Fleet 3 cameras would provide new cameras for all 9 patrol vehicles,
includeall hardware, software, and warranty. The payment wouldbe broken up
into 5 years for a total of $122,193 (FYE 29 not currently on CIP).
The Ukiah Police Department is in need of 13 new body armor vests for our
police officers. We have several that are end of life and need replacement in
the upcoming year. The cost of a bullet proof vest is approximately $1,000 a
vest.
Additional Comments:Vests are personally fitted for each officer and are for
the safety of our staff.
74,380$ 241,928$ 325,928$ 274,367$ 274,367$ 99,367$ 24,439$ 1,240,396$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
No
t
R
e
v
i
e
w
e
d
X
41,000$ $ 41,000
No
t
R
e
v
i
e
w
e
d
X
24,439$ 24,439$ 24,439$ 24,439$ $ 97,756 Ne
w
Ge
n
e
r
a
l
No
Flock Cameras
LPR Fleet Cameras
10
0
2
0
2
1
0
.
5
4
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Ge
n
e
r
a
l
No
10
0
2
0
2
1
0
.
5
4
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Body Armor
10
0
2
0
2
1
0
.
5
4
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Ge
n
e
r
a
l
No 13,000$ $ 13,000
No
t
R
e
v
i
e
w
e
d
X
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB‐TOTAL:
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports
the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
*Refer to last page of this document for definition of terms used.PAGE 3
Page 13 of 44
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
FINANCE/IT ONLY
Our current AT&T Internet gateway provides service to all of the City of Ukiah
departments for Internet access, as well as Public Safety access to law
enforcement websites and other important services. If service fails, we do
not have a failover scenario in place. A failover scenario would involve an
additional Internet Gateway with a different Internet service provider (ISP).
If one ISP fails, the gateway would failover to the alternate one available.
This would ensure service availability, virtually 100% of the time.
Additional Comments:Moved from FYE 21 due to COVID‐19. Reduced FYE
22 amount from $166,800, and FYE 23 from $48,400. This is contingent on
our Cloud Data and Server Migration in 21/22, which will determine
necessary bandwidth for our current gateway. Moved from FYE 23.
These switches connect the City's computers, phones, printers, and Wi‐Fi
units into the core infrastructure. The switches allow these devices to
connect to the Internet and internal servers. They will be End‐Of‐Life and will
no longer be supported by the manufacturer.
Additional Comments:Some switches are already acquired and will be
installed 22/23.
These switches are the center core of our network infrastructure. They serve
as data conduits for all City of Ukiah operations. They will be end‐of‐life,as
warranty and support runs out during this time‐frame.
Additional Comments:
Full City broadband connectivity expected by the end of the fiscal year 2023.
Additional Comments:Contract awarded to Magellan in December 2022 for
the implementation of the "Digital Infrastructure Design and Implementation
Plan" in the amount of up to $252,339.
End of Life Routers at all City sites need to be replaced, as these constitute
security breaches from old firmware, etc. Also, support is not available in
case of outages.
Additional Comments:
X
Redundant
Internet Gateway
(Fall‐over Load
Balancer)
20
9
1
3
9
0
0
.
8
0
1
0
0
17
0
4
6
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
On
g
o
i
n
g
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s 24,200$ 24,200$ $ 24,200
Bu
d
g
e
t
A
d
o
p
t
e
d
Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
INFORMATION TECHNOLOGY
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
FINANCE DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description
Network Routers
for All City Sites
20
9
1
3
9
0
0
.
5
4
3
3
0
18
3
2
8
N/
A
30
0
S
e
m
i
n
a
r
y
Ne
w
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s 20,000$ $ 20,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
$ 252,339
Bu
d
g
e
t
A
d
o
p
t
e
d
Broadband for All
City Sites
20
9
1
3
9
0
0
.
8
0
2
3
0
18
3
9
1
N/
A
30
0
S
e
m
i
n
a
r
y
In
P
r
o
g
r
e
s
s
Gr
a
n
t
Ye
s X
Cisco Nexus Switch
EOL Replacement
20
9
1
3
9
0
0
.
8
0
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s 110,000$ $ 110,000
Re
v
i
e
w
e
d
X
252,339$
Cisco Access
Switch EOL
Replacement
20
9
1
3
9
0
0
.
8
0
1
0
0
18
1
0
0
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s X90,000$ 90,000$ $ 180,000
Bu
d
g
e
t
A
d
o
p
t
e
d
*Refer to last page of this document for definition of terms used.PAGE 1
Attachment 3
Page 14 of 44
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
FINANCE/IT ONLY
This will provide a broadband wireless communication network for our Police
Department across the Ukiah Valley, as well as provide Wi‐fi access for other
departments and divisions. Site surveys will be required to establish back‐
haul points which will accommodate multi‐point wireless antennas. A pilot
site will begin Phase I, to establish the first back‐haul point for testing
purposes. Phase II will establish the installation of additional multi‐point
wireless antennas, followed by the Wi‐Fi implementation that will
supplement other City department projects.
Additional Comments:Prioritization and funding source(s) under review.
Need to explore grant funding. Department estimate/request is not known at
this time. Phase I will be started on FY 23/24 and Phase II will be started on
FY 24/25 as funding is acquired.
‐$ 386,539$ 114,200$ 110,000$ ‐$ ‐$ ‐$ 586,539$
Current vehicle approaching the end of it's useful life.
Additional Comments:Moved from FYE 23 to allow for more EV options;
Electric vehicle.
Vehicle needed for Information Technology staff. Will explore EV options.
Additional Comments:
‐$ ‐$ 65,000$ ‐$ ‐$ ‐$ ‐$ 65,000$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐
Council has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item
brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The proposed account code where the expense will be accounted for.
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Definition of terms used:
Truck ‐ Utility
Service Attendant
SUB‐TOTAL:
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
20
5
1
3
3
0
0
.
8
0
1
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
Ne
w
TB
D
No
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
Ne
w
TB
D
No
35,000$
Re
v
i
e
w
e
d
X $ 35,000
22/23 23/24 24/25 25/26 26/27 27/28
FINANCE DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
SUB‐TOTAL:
Vehicle for
Information
Technology
20
9
1
3
9
0
0
.
8
0
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
Ne
w
TB
D
No 30,000$ $ 30,000
No
t
R
e
v
i
e
w
e
d
X
$ ‐
Re
v
i
e
w
e
d
Wireless Mesh
20
9
1
3
9
0
0
.
5
4
3
3
0
18
3
2
9
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
*Refer to last page of this document for definition of terms used.PAGE 2
Page 15 of 44
UVFA Accomplishments
Page 16 of 44
•80+ Square Miles Protected
•27 Line Staff
Page 17 of 44
2022 In Review
Page 18 of 44
4384 Incidents
6134 Apparatus Responses*
7134 Training Hours Completed
Page 19 of 44
3Year Comparison…
Page 20 of 44
2020 2021 2022
Total Incidents 3761 4103 4384
Total EMS Incidents 1953 2171 2493
Total Fire Incidents 221 212 166
Total Unit Responses
(UVFA)5080 5341 6134
Avg. Response Time 7:55 8:14 7:38
Fire/EMS Training
Hours 2655 6132 7134
Page 21 of 44
Re-established a Full Time
Advanced Life Support
(ALS) Medic Unit
Page 22 of 44
History
Page 23 of 44
In 2019, the Mendocino County attempted to establish an
Exclusive Operating Area for ambulance services in inland
Mendocino County.
At the time, there were two (2) different private providers
providing primary service, staffing at least six (6) ALS Medic Units
daily.
These units were responsible not just for 911 responses, but also
Inter Facility Transfers from local hospitals.
Page 24 of 44
Shortly after the county announced the cancellation of the
Request for Proposals due to receiving no responsive bids, one of
the private providers announced their intention to leave the
county. That occurred in December 2019.
Subsequently, the remaining private provider was able to staff
four (4) ALS units daily for a while, but that was later reduced to
only three (3) daily on a regular basis.
Page 25 of 44
As a result, in 2021 we received notifications of Level 1, or 0, 1
or no ambulances available 1468 times.
Due to these low availability rates, we transported 105 times in
2021.
That’s 105 times we shut down one of our two (2) fire engines
to staff and ambulance so a patient could receive timely
transport to the hospital.
Page 26 of 44
Going into 2022 we saw the trend continuing, so we
took steps to staff a medic unit to help with the call
volume and relieve some pressure on the overall
system. Not just 911 calls but the IFTs as well.
Our Full Time ALS Medic Unit went ‘live’ on May 23rd,
2022, and had an immediate impact.
Page 27 of 44
Prior to our unit being placed in service there were 608
Level1/Level 0 notifications, and 42 transports by our engine crews
up staffing an ambulance.
After we were in service there were only 360.
Overall, we were able to reduce the Level 1/Level 0 events 34%.
Page 28 of 44
Page 1 of 3
Agenda Item No: 3.b.
MEETING DATE/TIME: 4/19/2023
ITEM NO: 2023-2557
AGENDA SUMMARY REPORT
SUBJECT: Police Department Annual Report Review.
DEPARTMENT: Police PREPARED BY: Cedric Crook, Police Chief
PRESENTER: Cedric Crook, Chief of Police
ATTACHMENTS:
1. Police Annual Report - updated 4-19-2023
Summary: Staff will present the Ukiah Police Department's Annual Report for 2022.
Background: The Ukiah Police Department uses five goal areas to guide priorities and objectives and to
measure performance from year to year. The Department’s Annual Report represents our performance within
these goal areas, as well as significant accomplishments.
Discussion: For the Ukiah Police Department, 2022 was yet another challenging year. The Department
continued to experience a shortage of sworn officers and dispatchers. In a two-month period of 2022 (June
and July), the number of command staff personnel was cut in half. This was due to the last Police Chief being
terminated and Patrol Lieutenant Andy Phillips retiring. During this period of transition, the Department
maintained its high level of community service. 2022 saw the promotions of Detective Sergeant Tom Corning
to Patrol Lieutenant, and Sergeant Andy Snyder to Detective Sergeant.
In 2022, the Ukiah Police Department responded to 18,915 calls for service. This was 152 fewer calls for
service than in 2021. The Department took a total of 2,659 reports, which was 239 more reports than
2021. In a five-day period in March of 2022, the Department investigated two homicides (the total for the
whole year). Criminal reports for rape, robbery, arson, assaults, and theft were all down slightly. Criminal
reports for burglary, stolen vehicles, and homicide all increased. The number of vehicles being reported
stolen in 2022 versus 2021 increased by 50%. The Department investigated and made 493 felony arrests (up
from 2021 slightly), 545 misdemeanor arrests (62 more arrests than 2021), and 153 DUI arrests (21 more than
2021). The Department submitted 1,234 reports to the District Attorney’s Office for prosecution (this was
approximately 300 more than 2021). Of the cases submitted, 41% were prosecuted, 10% rejected, and 49%
are still pending review. The department investigated 24 injury traffic collisions, 369 property damage-only
collisions, and one fatal traffic collision. The traffic collision numbers were very close to the same as 2021.
The Department takes the continuous training of all of our employees as a top priority. All of the Department’s
defensive tactics instructors have attended the Gracie Survival Tactics training in Torrance, California. The
training is focused on de-escalation, community trust building, and injury reduction (on officers and
suspects). For the first time in years, the Department has an officer who is highly trained in traffic collision
investigations. The officer has 240 class hours and is able to reconstruct traffic collision scenes as well as
testify as an expert regarding accidents. Per a recent audit from the Peace Officers Standards and Training
(POST), the Department was compliant with the training standards set by POST.
Another priority for 2022 was to enhance community partnerships with service providers. Staff continues to
partner with the Mendocino County Behavior Health and Recovery Services to have trained mental health
professionals on call to respond to crisis calls. The Mobile Crisis Response Team Pilot Program was started
Page 29 of 44
Page 2 of 3
in 2021. These trained behavioral health specialists provide support to citizens having a mental health crisis.
In 2022, the Mobile Crisis Response Team responded to 184 calls for service with the Ukiah Police
Department Staff. These individuals provide immediate crisis support to citizens, help keep the situation from
escalating, and often are able to transport those experiencing a mental health emergency to the closest
medical facility. They also provide outreach and follow up with individuals after the emergency is over. Staff
also continues to work with other County service providers to solve community problems.
In January of 2022, the Department signed a contract with Flock Safety for fourteen motion activated cameras
that photograph vehicles as they pass by. The photographs of vehicles are maintained for 30 days and then
purged. By August of 2022, all fourteen cameras had been installed at strategic locations in the city. The
Flock Safety cameras alert public safety officers to any vehicles that are stolen, entered into the nationwide
wanted persons or missing persons computer system when the vehicle passes by the cameras. The cameras
use “Vehicle Fingerprint” technology which accelerates investigations by allowing public safety to filter their
search based on the vehicle’s specific characteristics, such as a bumper sticker. The cameras have been a
critical tool for officers to solve countless hit and run traffic collisions, theft investigations, warrant arrests, an
arson suspect, an attempted murder suspect, as well as recover numerous stolen vehicles.
The Ukiah Police Department has continued to maintain a long-standing partnership with the Ukiah Unified
School District. The Department has staffed a School Resource Officer (SRO) to provide services to the
numerous schools in the city. The SRO takes a proactive approach to being engaged with the students and
staff to provide the highest level of police services for the local schools. This is in line with our departmental
goal of reducing crime and the fear of crime.
In 2022, the Department ordered two Ford Hybrid Interceptor Utility Vehicles. The vehicles are the first-ever
and currently the only pursuit-rated hybrid police SUV. The vehicles will provide improvements in fuel
economy over traditional patrol units and reduce engine idle time without sacrificing safety, officer protection,
and other necessary features required for patrol vehicles.
In 2022, Staff participated in many community events such as the Parade of Lights, Pumpkinfest, Ukiah High
Career Fair, Ukiah High Homecoming Parade. Building better relationships with our community and youth, as
well as improving customer service, are crucial priorities for Staff.
Hiring and recruiting continued to be a top priority for the Ukiah Police Department. Our Staff continue to
evaluate recruiting trends to learn how we can reach and identify quality candidates both within our county and
outside. The Department hired five officers and two dispatchers in 2022. One officer did not complete the
training program, one officer left the profession, the past Chief was terminated, and Lt. Phillips retired. The
number of officers on patrol have increased from 2021 and the Department was able to assign an officer to the
Mendocino Major Crimes Task Force. Two dispatchers were hired in 2022 (one did not pass training),
however, two retired in 2022. The crime analyst left the profession and remains unfilled.
One of the Department’s accomplishments for 2022 was that we began reporting to the California Incident-
Based Reporting System (CIBRS) in February of 2022 per the California Department of Justice Mandate in
2021. CIBRS then reports our police records data to the National Incident-Based Reporting System
(NIBRS). The Department received its official certification from the California Department of Justice in
September of 2022. This means every month we have less than a 3% error rate. Prior to February of 2022,
we reported to the Unified Crime Reporting system (UCR). CIBRS increases the eight formerly tracked
crimes by the FBI to over 50 crimes using the NIBRS system. The ability to track this data allows for the
overall improved quality of crime data collected by law enforcement agencies and is in alignment with our goal
of continued accountability.
The Department replaced all of our body-worn cameras and upgraded to newer and more effective tasers in
2022. The body-worn camera footage is stored in the Axon Cloud Services data storage network. Body-worn
cameras are essential in improving accountability, efficiency, reducing liability for the City, and increasing
criminal prosecutions.
Page 30 of 44
Page 3 of 3
On January 1st 2022, the Department was mandated by Assembly Bill 953 to “collect perceived demographic
and other detailed data regarding pedestrian and traffic stops”. The bill is known as the “Racial and Identity
Profiling Act” (RIPA). The data is based on the officer’s perception of the person they stopped and not data
from an actual driver’s license or other government document. Staff made 2,518 reports to RIPA in
2022. This aligns with the Department’s goal of “Continued Accountability”.
The Ukiah Police Department has maintained a gun range at the end of Vichy Springs Road for more than 50
years. In previous years, Staff identified the need to perform what is known as "berm mining" at the
property. Berm mining removes the lead bullets that have accumulated on the property. As part of our Capital
Improvement Plan (CIP), Staff were able to identify and hire a firm to collect the discarded bullets and recycle
them.
The Ukiah Police Department’s Annual report for 2022 is attached to this report (Attachment 1).
Recommended Action: Receive the Ukiah Police Department's Annual Report for 2022.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/a
FINANCING SOURCE: N/a
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Tracey Porter, Communications/Records Manager, Mckayla Taylor, Administrative
Secretary
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive
workplace and workforce that reflects, values, and celebrates the diverse community we serve. Goal 3 –
Recruit, retain and advance a community of staff that reflects, values, and celebrates the diversity of the
community we serve
CLIMATE INITIATIVES (CI): 2a – Transformation of the fleet. 8a – Information Technology.
GENERAL PLAN ELEMENTS (GP):
GP-A4 - Public Facilities, Services, and Infrastructure Element
Page 31 of 44
Attachment 1
Page 32 of 44
MISSION
The Ukiah Police Department staff are
committed to working in partnership
with it’s citizens to promote a safe
community and crime prevention
through education and law
enforcement. As part of our
commitment, we have adopted these
three Orgazitional values, the principles
we base our policing: Safety,
Professionalism, and Community Service
SAFETY
We value human life and strive to
enable our citizens to be safer and less
likely to be victimized by crime.
PROFESSIONALISM
We value dedicated highly trained
personnel, with a commitment to the
standards of the law enforcement
profession.
COMMUNITY SERVICE
We value the privilege to provide
effective, efficient and equitable
service. We respect the members
of our community, the importance
of a combined crime prevention
alliance and the opportunity to
provide a united policing effort.
Page 33 of 44
CHIEF OF POLICE
POLICE CAPTAIN
CEDRIC CROOK
VACANT
OPERATIONSLIEUTENANT
TOM CORNING RICK PINTANE
ADMINISTRATIVELIEUTENANT COMMUNICATIONS & RECORDS MANAGER
TRACEY PORTER
DETECTIVE BUREAU
SCHOOL RESOURCE OFFICER
PARKING ENFORCEMENT
EVIDENCE & PROPERTY
DISPATCH SERVICES
-CITY OF UKIAH
-CITY OF FORT BRAGG
POLICE RECORDS
ADMINITRATIVE ASSISTANT
PATROL SERVICES
COMMUNITY SERVICE
OFFICERS
ANIMAL CONTROL
SERVICES
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0 100 200 300 400
INJURY
PROPERTY DAMAGE
FATAL
CRIME IN 2022
MURDER 2
RAPE 10
ROBBERY 20
ARSON 14
BURGLARY 68
STOLEN
VEHICLES 61
ASSAULTS 270
LARCENY/THEFT 105
MISCELLENOUS
CRIMES 546
20 2 2 A RRE
S
T
S
21
24
372
369
1
2021/2022 TRAFFIC COLLISION COMPARISION 2021
2022
1
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TOP 10 TYPES OF CALLS IN 2022
0 500 1,000 1,500
TRESPASS
SUSPICIOUS CIRCUMSTANCES
DISTURBANCES
ALARMS
ANIMAL RELATED
SUSPICIOUS PERSON
WELFARE CHECK
THEFT
VANDALISM
CIVIL MATTERS
1414 PATROLOFFICERS
44 PATROL
SERGEANTS
22 COMMUNITY
SERVICE
OFFICERS
PATROL DIVISION STAFF
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PENDING DISPOSITION
48.6%
CASES PROSECUTED
41.6%
CASES REJECTED
9.8%
TOTAL POLICE REPORTS
PROCESSED IN 2022: 2,659
REPORTS SUBMITTED TO D.A.: 1,234
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CALL VOLUME AT A GLANCE
TOTAL PHONE
CALLS IN 2022
EMERGENCY
9-1-1 CALLS
NON
EMERGENCY
CALLS
EMERGENCY COMMUNICATIONS
65,140 14,796
50,344
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TH A N K Y
O
U
!
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