HomeMy WebLinkAbout2023-05-17 PacketPage 1 of 4
City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below)
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/97199426600
Or you can call in using your telephone only:
• Call (toll free) 1-669-444-9171
• Enter the Access Code: 971 9942 6600
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself
Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at
www.cityofukiah.com/meetings.
May 17, 2023 - 6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4.a. Proclamation Declaring May 21-May 27, 2023, as Emergency Medical Services (EMS) Week.
Recommended Action: Issue proclamation.
Attachments:
1. Proclamation - EMS
4.b. Proclamation Recognizing the Ukiah Senior Center, Inc. for 50 Plus Years of Community
Service.
Recommended Action: Issue a Proclamation recognizing the Ukiah Senior Center, Inc. for 50-plus
years of community service.
Attachments:
1. Proclamation
2. Newsletter
4.c. Presentation on the Annual Ukiah Airport Day, June 3, 2023.
Recommended Action: Receive Presentation.
Attachments:
1. Ukiah Airport Day 2023 Flyer
Page 1 of 238
Page 2 of 4
5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
6.a. Approval of the Minutes for the May 3, 2023, Regular Meeting.
Recommended Action: Approve the minutes for the May 3, 2023, regular meeting.
Attachments:
1. 6a 2023-05-03 Draft Minutes
7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time
within which the decision of the City Boards and Agencies may be judicially challenged.
8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
8.a. Receive Annual Report on Mobilehome Park Stabilization Fees and Activities, Adoption of
Resolution Amending Administrative and Arbitration Fees, and Approval to Waive Fees to the
Mobilehome Parks for the Fiscal Year 2022-23.
Recommended Action: Receive report on the Mobilehome Park Rent Stabilization Administrative
Costs and Activities; Adopt Resolution updating the administrative and arbitration fees; approve
waiving fees to the mobilehome parks for the Fiscal Year 2022-23, and authorize the use of the
account reserves for current year administrative activities.
Attachments:
1. Ordinance No. 1126
2. Resolution 2022-33
3. Letter to Residents
4. Proposed Resolution - redline and clean
8.b. Approval of the Sole Source Lease of 14 Safety Cameras from Flock Safety Group in the
Amount of $35,000.00 per Year for Five Years.
Recommended Action: Approve the sole source lease of 14 safety cameras from Flock Safety
Group in the amount of $35,000.00 per year for five years.
Attachments:
1. Flock Quote
2. ALPR Policy
8.c. Report a Purchase with Periscope Holdings for Procurement Services, and Approve
Corresponding Budget Amendment.
Recommended Action: Receive report, approve the continued use of Periscope Holdings for
procurement services as needed, and approve corresponding budget amendment.
Attachments:
1. PO 48202-03 - Periscope Holdings
8.d. Approval of Contract Amendment Nine (9) with Carollo Engineers for the Design Efforts of the
Recycled Water Project Phase 4, in the Amount of $143,679.50 for Design Revisions and
Authorization of Task 7, and Approval of Corresponding Budget Amendment.
Recommended Action: Approve contract amendment with Carollo Engineers for the design
efforts of the Recycled Water Project Phase 4, in the amount of $143,679.50 for design revisions,
and authorize Task 7, and approve corresponding budget amendment.
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Page 3 of 4
Attachments:
1. Scope of Work and Cost Summary
2. Previous Staff Report and Scope of Work
8.e. Authorize Amending the Budget to Create Expenditure Accounts for Special Fund 308.
Recommended Action: Authorize amending the budget to create expenditure accounts (Special
Fund 308) related to the Opioid Settlement Funds budget in the amount of $50,000.
Attachments: None
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (6:15 PM)
13. UNFINISHED BUSINESS
13.a. Adoption of Resolution Promoting an Idle-Free Ukiah.
Recommended Action: Adopt resolution promoting an idle-free Ukiah.
Attachments:
1. Resolution_Idle Free Ukiah_051723
13.b. Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation
Work at the Electric Utility Service Center at Hastings.
Recommended Action: Receive a status report, and approve the continued work on the
emergency contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility
Service Center at Hastings.
Attachments:
1. Pictures
2. West Coast Fire Water - Hastings Fire Remediation Work - 2223-177 - signed
3. Remediation Complete Pics
13.c. Budget Primer and Review of 5-Year Capital Improvement Plan Development.
Recommended Action: Receive presentation and training.
Attachments:
1. Budget Workshop, 6-7-23
2. 5-Year CIP for FYE 24 - Draft
14. NEW BUSINESS
14.a. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
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Page 4 of 4
1. City Council Special Assignments
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
15.a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section
54956.9: (1 case)
15.b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County
Superior Court Case No. 22CV00048
15.c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
15.d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
15.e. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036
15.f. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Jane Doe v. City of Ukiah et al., U.S.D.C. (Eureka Division) Case No. 123-cv-
009808.
15.g. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager
15.h. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Kristine Lawler, CMC
Dated: 5/12/23
Page 4 of 238
Page 1 of 1
Agenda Item No: 4.a.
MEETING DATE/TIME: 5/17/2023
ITEM NO: 2023-2695
AGENDA SUMMARY REPORT
SUBJECT: Proclamation Declaring May 21-May 27, 2023, as Emergency Medical Services (EMS) Week.
DEPARTMENT: Fire PREPARED BY: Doug Hutchison, Fire Chief
PRESENTER: Doug Hutchison Fire Chief/Paramedic
ATTACHMENTS:
1. Proclamation - EMS
Summary: The City Council will issue a proclamation, declaring May 21-27, 2023, as Emergency Medical
Services (EMS) Week.
Background: Emergency Medical Services (EMS) Week was originally authorized by President Gerald Ford
on November 4, 1974, declaring the week of November 3-10, 1974, as National EMS Week.
Discussion: Since 1972, National EMS Week has been celebrated in the third week of May every year. This
year's National EMS week falls on the week of May 21-27, 2023, and will mark the 48th annual celebration of
this event. The Proclamation is Attachment 1.
Recommended Action: Issue proclamation.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 5 of 238
ROCLAMATION
CITY OF UKIAH
TO DESIGNATE THE WEEK OF MAY 21 – 27, 2023, AS EMERGENCY
MEDICAL SERVICE WEEK
WHEREAS, emergency medical services is a vital public service; and
WHEREAS, the members of emergency medical services teams are ready to provide life-saving
care to those in need 24 hours a day, seven days a week; and
WHEREAS, access to quality emergency care dramatically improves the survival and recovery
rate of those who experience sudden illness or injury; and
WHEREAS, emergency medical services have grown to fill a gap by providing important, out
of hospital care, including preventative medicine, follow-up care, and access to telemedicine;
and
WHEREAS, the emergency medical services system consists of first responders, emergency
medical technicians, paramedics, emergency medical dispatchers, firefighters, police officers,
educators, administrators, pre-hospital nurses, emergency nurses, emergency physicians,
trained members of the public, and other out of hospital medical care providers; and
WHEREAS, the members of emergency medical services teams, whether career or volunteer,
engage in thousands of hours of specialized training and continuing education to enhance their
life-saving skills; and
WHEREAS, members of our own Ukiah Valley Fire Authority provide these vital services; and
WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency
medical services providers by designating Emergency Medical Services Week.
THEREFORE, BE IT RESOLVED, that we, the City Council of the City of Ukiah, in
recognition of this event do hereby proclaim the week of May 21 - 27, 2023, as:
EMERGENCY MEDICAL SERVICES WEEK
Signed and sealed, this 17th day of May in the year Two Thousand and Twenty-Three.
____________________________
Mari Rodin
City Council, Mayor
ATTACHMENT 1
Page 6 of 238
Page 1 of 1
Agenda Item No: 4.b.
MEETING DATE/TIME: 5/17/2023
ITEM NO: 2023-2666
AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing the Ukiah Senior Center, Inc. for 50 Plus Years of Community Service.
DEPARTMENT: City Manager /
Admin PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER: Mari Rodin, City Council, Mayor
ATTACHMENTS:
1. Proclamation
2. Newsletter
Summary: Ukiah City Council to issue a proclamation recognizing the Ukiah Senior Center, Inc. for 50-plus
years of community service.
Background: The City of Ukiah recognizes the need to celebrate the Ukiah Senior Center, Inc. for 50-plus
years of enhancing and improving the quality of life for seniors and disabled members of our community by
creating programs that assist them in the fulfillment of their social, physical and intellectual needs. The
community is encouraged to support the Ukiah Senior Center Capital Campaign to enable the Center to
expand and improve its services to the community for the next fifty years and beyond.
Discussion: The Ukiah City Council will issue a proclamation recognizing the Ukiah Senior Center, Inc. for
50-plus years of community service (Attachment #1). Additionally, the most current Senior Center newsletter is
provided as Attachment 2.
Recommended Action: Issue a Proclamation recognizing the Ukiah Senior Center, Inc. for 50-plus years of
community service.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: The Diversity and Equity Committee
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive
workplace and workforce that reflects, values, and celebrates the diverse community we serve.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP):
Page 7 of 238
ROCLAMATION
CITY OF UKIAH
RECOGNIZING THE UKIAH SENIOR CENTER, INC. FOR 50 PLUS YEARS OF
COMMUNITY SERVICE
WHEREAS, planning for what became the Ukiah Senior Center, Inc. was initiated by an ad hoc
committee appointed by the local Office of Economic Opportunities, which later became North Coast
Opportunities; with the Senior Center Articles of Incorporation being approved by the State of California
on August 2, 1972; and
WHEREAS, the mission of the Senior Center is to enhance and improve the quality of life for seniors and
disabled members of our communities, their families, and caregivers to enable them to remain as
independent as possible for as long as possible; and
WHEREAS, the purpose of the Senior Center was “To create programs which will assist seniors in the
fulfillment of their social, physical, and intellectual needs,” including and open to all: outreach services
to at-risk seniors; medical equipment loans; senior peer counseling; Lunch Bunch for seniors with
dementia or Alzheimer’s; door-through-door transportation for those 55 and older or disabled;
discounted Thrift Store purchases; numerous creative, social, educational and recreational activities that
are open to all members of the community, including a monthly Ice Cream Social, Thanksgiving and
Christmas holiday meals, community dance parties, singing, quilting, dancing, writing, bingo, bunk,
other classes and events; and publication of the SCOOP monthly newsletter; and
WHEREAS, the lunch meal program that gives discounts on reasonably priced meals Monday through
Friday, serves approximately 1,642 meals monthly; transportation provides approximately 417 rides
monthly; and 240 persons were provided free income tax preparation services at an estimated savings of
$250 each, which totals a savings of $60,000 to Ukiah’s seniors; and
WHEREAS, approximately 4,425 persons utilize Bartlett Hall on a monthly basis for a variety of events,
activities, classes, dine-in meals, Friday movies; and the rental of Bartlett Hall provides financial support
to the Center along with the Senior Center Thrift Store; and
WHEREAS, the Senior Center received early financial support from the City of Ukiah, the County of
Mendocino, other governmental and community organizations and individual donors; and continues to
receive financial support from public and private entities, and individuals too numerous to mention;
and from inception until the present day the Senior Center has benefited from countless volunteers
selflessly donating their time to assist others; and
WHEREAS, the percentage of seniors in the local population exceeds 28% of the general population and
continues to expand; with the Senior Center and Thrift Store having outgrown their present location at
495 and 497 Leslie Street in Ukiah; and
WHEREAS, the Senior Center has embarked on a Capital Campaign to raise funds for the planning,
purchase and construction of new and improved facilities for the Senior Center programs and activities
and an expanded Thrift Store; and
WHEREAS, the Senior Center’s service area extends from Hopland to Talmage, Calpella, and Redwood
Valley, and it is the responsibility of the Senior Center to provide the resources and capabilities to
welcome and serve all seniors and disabled adults to live full and healthy lives in the greater Ukiah area
and beyond.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ukiah, hereby recognizes
the Ukiah Senior Center’s fifty plus years of service to the community; and furthermore, encourages all
community members and organizations to support the Ukiah Senior Center Capital Campaign to enable
the Center to expand and improve its service to the community for the next fifty plus years.
Signed and sealed, this 17th day of May in the year Two
Thousand and Twenty-Three.
Mari Rodin
City Council, Mayor
ATTACHMENT 1
Page 8 of 238
Our Mission
Contact Us
Wishing You a Very
Happy Mother’s Day !
Attachment 2
Page 9 of 238
Board of Directors
Admin Staff
Lunch Bunch
Outreach
Transportation
Dining Room
Operations - Facilities
Thrift
Director’s Note...
Page 10 of 238
In Memory...
Kitchen and Bartlett Hall Volunteers Needed
Volunteer Luncheon in May
Page 11 of 238
Thank You
Sustaining Donors
Thank you recent Angel Donors
Capital Project Donors
Parking Lot Sale!
Annual Donor
Did you Know?
Page 12 of 238
May Lunch Menu
•
•
•
1
Lemon Chicken Breast
Rice Pilaf
Succotash
2
Egg Salad Wraps
Spring Pea Salad
3
Chicken Enchilada
Soup
Nachos
4
Tuna Salad Croissant
Fruit
5
Scrambled Egg
Biscuits and Gravy
8
Korean BBQ Beef
Pot Stickers
Very Veggie Stir Fry
9
Herb Baked Chicken
Mashed Potatoes
W/Gravy
Salad
GF
10
Salmon Cakes
Lobster Ravioli
Veggie
11
Grilled Sweet
and Sour Pork
Rice and Veggies
GF
12
Patty Melt
Potato Salad
Beef Veggie Soup
15
Chicken Soft Taco’s
W/ Rice and Beans
GF
16
BBQ Pork Ribs
Baked Beans
Cole Slaw
GF
17
Lasagna With
Meat Sauce
Veggie
Garlic Bread
19
Shepard Pie
Seven Layer Salad
GF
22
French Dip
Beef and Barley Soup
Southern Slaw
23
Grilled Ham and Cheese
Mac Salad
Tomato Soup
24
Chicken Teriyaki
Veggie Chow Mein
Fresh Fruit
25
Chef Salad
With
Ranch Dressing
GF
26
Chicken Fried Steak
Gravy
Mashed Potatoes
Corn
30
Homemade Chicken
Pot Pie
Salad W/ Ranch Dressing
31
Beef Tips
Buttered Root Veggies
With Noodles
GF Option
Birthday Lunch
18
Chicken Marsala
Risotto
Veggie
Cheese Cake
OPERATIONS CLOSED
MEMORIAL
29
Page 13 of 238
May 2023 Activities ACTIVITIES INFORMATION LINE
707-462-4343 X107
1
9:30-10:30 Card Games
9:30-12:00 Beading Class
10:00-12:00 Quilters Group
12:30-4:30 Duplicate Bridge
2
9:00-11:00 Computer Lab
11:30-1:45 Singing
2:00-3:00 Senior Aerobics
Creative Movement
6:00-9:00 Bingo
3
9:00-11:00 Computer Lab
10:00 Walking Group at Todd
Grove Park
2:00-3:00 Line Dancing
Beginners@1:30
3:15-4:30 Block of Writers
4
1:30-3:30 Card Table Bingo
7:00-9:00 Square Dancing
5
1:00 - 2:00 CalFresh Q&A
2:00 Movie Matinee
Puss and Boots:
The Last Chapter
4:30-5:30 Loteria
8
9:30-10:30 Card Games
9:30-12:00 Beading Class
10:00-12:00 Quilters Group
12:30-4:30 Duplicate Bridge
5:30-8:30 Bunko
9
9:00-11:00 Computer Lab
11:30-1:45 Singing
2:00-3:00 Senior Aerobics
Creative Movement
6:00-9:00 Bingo
10
9:00-11:00 Computer Lab
10:00 Walking Group at Todd
Grove Park
2:00-3:00 Line Dancing
Beginners@1:30
3:15-4:30 Block of Writers
11
1:30-3:30 Card Table Bingo
7:00-9:00 Square Dancing
12
1:00 - 2:00 CalFresh Q&A
2:00 Movie Matinee
Black Adam
4:30-5:30 Loteria
15
9:30-10:30 Card Games
9:30-12:00 Beading Class
10:00-12:00 Quilters Group
12:30-4:30 Duplicate Bridge
16
9:00-11:00 Computer Lab
11:30-1:45 Singing
2:00-3:00 Senior Aerobics
Creative Movement
6:00-9:00 Bingo
17
9:00-11:00 Computer Lab
9:00-12:00 Women's’ Book Group
10:00 Walking Group at Todd
Grove Park
2:00-3:00 Line Dancing
Beginners@1:30
3:15-4:30 Block of Writers
18
1:30-3:30 Card Table Bingo
7:00-9:00 Square Dancing
19
1:00 - 2:00 CalFresh Q&A
NO ACTIVITIES EXCEPT
FOR LUNCH
(Setup for Saturday
Volunteer Luncheon)
22
9:30-10:30 Card Games
9:30-12:00 Beading Class
10:00-12:00 Quilters Group
2:00-3:00 Ice Cream Social
23
9:00-11:00 Computer Lab
11:30-1:45 Singing
2:00-3:00 Senior Aerobics
Creative Movement
6:00-9:00 Bingo
24
9:00-11:00 Computer Lab
10:00 Walking Group at Todd
Grove Park
2:00-3:00 Line Dancing
Beginners@1:30
3:15-4:30 Block of Writers
25
1:30-3:30 Card Table Bingo
7:00-9:00 Square Dancing
26
1:00 - 2:00 CalFresh Q&A
2:00 Movie Matinee
Pinball: The Man
Who Saved The Game
4:30-5:30 Loteria
30
9:00-11:00 Computer Lab
11:30-1:45 Singing
2:00-3:00 Senior Aerobics
Creative Movement
6:00-9:00 Bingo
31
9:00-11:00 Computer Lab
10:00 Walking Group at Todd
Grove Park
2:00-3:00 Line Dancing
Beginners@1:30
3:15-4:30 Block of Writers
OPERATIONS CLOSED
MEMORIAL
MAY 29
Page 14 of 238
May Movie Matinee!
Page 15 of 238
Advertise with Us
Helping Millions Since 1948.
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Real People.
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To find a meeting, call (707) 485-5413 or (800) 932-8677
or visit www.tops.org
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205 Clara Avenue Unit D Ukiah, CA 95482
707-468-7880
M –F 8AM -5PM SAT 8AM -NOON
Page 16 of 238
Happy May Birthday to You!
The Lunch Bunch Wish List
The Lunch Bunch
Ice Cream Social
Page 17 of 238
Sponsor a Senior Health Ride
Sponsor a Senior Meal or Ride
Vision for the Future
Board Meeting
Page 18 of 238
Join our team!
Welcome New Members Meet Our New Executive Director
Page 19 of 238
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Estate Needs
Serving all of Mendocino and Lake
Counties with offices in Ukiah, Willits
and Laytonville.
www.selzerrealty.com
Independently Owned & Operated.
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Page 20 of 238
Page 1 of 1
Agenda Item No: 4.c.
MEETING DATE/TIME: 5/17/2023
ITEM NO: 2023-2702
AGENDA SUMMARY REPORT
SUBJECT: Presentation on the Annual Ukiah Airport Day, June 3, 2023.
DEPARTMENT: Airport PREPARED BY: Greg Owen, Airport Manager
PRESENTER: Greg Owen, Airport Manager.
ATTACHMENTS:
1. Ukiah Airport Day 2023 Flyer
Summary: Council will receive a presentation on the Ukiah Airport's annual Ukiah Airport Day, taking place
on June 3, 2023
Background: In 2008, the Ukiah Airport Staff and Airport Tenants wanted to invite the citizens of Ukiah to
come out and enjoy the Airport. The first Airport Day was held on June 20, 2009. The last Airport Day was
June 2, 2018; due to runway construction and Covid-19 ,Airport Day has had a five-year hiatus.
Discussion: The Ukiah Airport Day is a free event put on by Airport Staff and volunteers. The event allows
everyone to come out and get an up-close look at the many different types of aircraft that use our Airport.
Attachment 1 is the Airport Day Flyer detailing the activities of the day.
Recommended Action: Receive Presentation.
BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 21 of 238
ATTACHMENT 1
Page 22 of 238
AGENDA ITEM 6a
Page 1 of 5
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/97199426600
Ukiah, CA 95482
May 3, 2023
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on May 3, 2023, having been legally noticed on April
28, 2023. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/97199426600. Mayor Rodin called the meeting to order at 6:00 p.m. Roll
was taken with the following Councilmembers Present: Juan V. Orozco, Susan Sher, Douglas, F.
Crane, Josefina Dueňas, and Mari Rodin. Staff Present: Sage Sangiacomo, City Manager; David
Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR RODIN PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Crane.
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
b. Proclamation of the City of Ukiah Recognizing May as Older Americans' Month.
Presenter: Vice Mayor Duenas.
Proclamation was received by Sharon Marshall, David Lieberman, and Kristin Kelly - Ukiah Senior
Center.
c. Proclamation of the City of Ukiah Recognizing May as Asian American Pacific Islander
Heritage Month.
Presenter: Councilmember Orozco.
Proclamation was received by Sean White, Water Resources Director.
d. Proclamation Recognizing May 4th as International Firefighters Day and May 7th as
National Fallen Firefighter Memorial Service Day
Presenter: Councilmember Sher.
Proclamation was received by Doug Hutchison, Fire Chief.
a. Proclamation Recognizing May 14th – 20th as Police Week in the City of Ukiah.
Presenter: Mayor Rodin.
Proclamation was received by Cedric Crook, Police Chief.
Page 23 of 238
City Council Minutes for May 3, 2023, Continued:
Page 2 of 5
Public Comment – David Leiberman, Ukiah Senior Center;
URGENCY ITEM
a. Urgency Item - Status Report of the Emergency Contract with West Coast Fire & Water for
Fire Remediation Work at the Electric Utility Service Center at Hastings.
Motion/Second: Crane/Orozco to accept the urgency item and place it on the agenda as Agenda
Item 13c. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and
Rodin. NOES: None. ABSENT: None. ABSTAIN: None.
5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
a. Approval of the Minutes for the April 19, 2023, Special Meeting.
b. Approval of the Minutes for the April 19, 2023, Regular Meeting.
Motion/Second: Crane/Sher to approve the minutes of April 19, 2023, special and regular
meetings, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane,
Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.
7. RIGHT TO APPEAL DECISION
8. CONSENT CALENDAR
a. Approval of Scope of Work for Advance Planning Environmental Subconsultant Rincon to Prepare
a Current Greenhouse Gas Emissions Inventory; Approval of Contract Amendment (COU No. 1819-
190-A5) with Mintier Harnish; and Approval of Corresponding Budget Amendment – Community
Development.
Public Comment: Eileen Mitro.
Motion/Second: Crane/Orozco to approve Consent Calendar Item 7a, as submitted. Motion carried
by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None.
ABSENT: None. ABSTAIN: None.
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Nolan Huttain – abandoned trailer; Filippos Viola – Walnut avenue speed;
Barbara Ganter – Walnut avenue speed; Randy Greenwald – Walnut avenue speed; Jeannette
Smith – Walnut avenue speed; Amy Eichman – Walnut avenue speed; Gayle Carlyle – Walnut
avenue speed; Filippos Viola – Walnut avenue speed (speaking a second time); and Jeannette
Smith (speaking a second time) – Walnut avenue speed.
10. COUNCIL REPORTS
Presenters: Councilmember Orozco, Vice Mayor Duenas; and Councilmember Sher.
11. CITY MANAGER/CITY CLERK REPORTS
No reports were received.
12. PUBLIC HEARINGS (6:15 PM)
13. UNFINISHED BUSINESS
d. Urgency Item - Status Report of the Emergency Contract with West Coast Fire & Water for
Fire Remediation Work at the Electric Utility Service Center at Hastings.
Page 24 of 238
City Council Minutes for May 3, 2023, Continued:
Page 3 of 5
Presenter: Cindy Sauers, Electric Utility Director.
Motion/Second: Crane/Duenas to receive the status report, and approve the continued work on the
emergency contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility
Service Center at Hastings. Motion carried by the following roll call votes: AYES: Orozco, Sher,
Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.
a. Adoption of Ordinance Prohibiting Retail Sales of Flavored Tobacco Products, Including
Several Cleanup Provisions to Bring the City's Anti-Smoking Regulations into
Compliance with Current State Law.
Presenters: Darcy Vaughn, Assistant City Attorney and Matt Keizer, Chief Code Enforcement
Officer.
Motion/Second: Orozco/Sher to adopt Ordinance Prohibiting Retail Sales of Flavored Tobacco
Products, Including Several Cleanup Provisions to Bring the City's Anti-Smoking Regulations into
Compliance with Current State Law. Motion carried by the following roll call votes: AYES: Orozco,
Sher, Crane, Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.
ORDINANCE NO. 1232
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING VARIOUS SECTIONS
OF THE UKIAH CITY CODE RELATING TO TOBACCO RETAILERS AND TOBACCO SMOKING.
b. Receive and File Third Quarter 2022-23 Financial Report.
Presenter: Dan Buffalo, Finance Director.
Report was received.
c. Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 2022-23,
and Review of Draft Objectives for Fiscal Year 2023-24 (Finance Department).
Presenters: Dan Buffalo, Finance Director, and Various Staff Members.
Finance:
Financial Department Overview – Dan Buffalo, Finance Director (7:15 p.m.)
Financial Services Disbursements (Accounts Payable and Payroll) – Sarah Brown, Financial
Services Specialist II (7:22 p.m.)
Utility Billing and Customer Services – Lori Martin, Billing and Customer Services Manager (7:26 p.m.)
Accounting and Budget – Olga Keough, Finance Controller (7:36 p.m.)
Procurements - Capital, and Special Projects – Mary Horger, Financial Services Manager (7:46 p.m.)
Information Technology – Ryan Burkhart, I.T. Manager and Scott Shaver, Interim IT Administrator
(7:51 p.m.)
Reports were received.
14. NEW BUSINESS
a. Council to Consider Approval of a Garbage Collection Service Rate for a Ten-Gallon
Reduced Use of a Twenty-Gallon Container in the Amount of $20.95, for Rate Payers who
Qualify for the Service; and Authorization for the City Manager to Negotiate and Execute
an Agreement Approving the Modified Service and Rate with Ukiah Waste Solutions, Inc.
Presenter: Tim Eriksen, Public Works Director/city Engineer.
Page 25 of 238
City Council Minutes for May 3, 2023, Continued:
Page 4 of 5
Public Comment: Bruce McCracken, Ukiah Waste Solutions.
Motion/Second: Orozco/Sher to approval of reduced rate of $20.95 a month for the three-tote
service, depositing no more than ten-gallons of solid waste in a twenty-gallon grey container, and
authorizing the City Manager to negotiate and execute the Agreement (COU No. 2223-202)
Approving Modified Service and Approved Rate with Ukiah Waste Solutions, Inc. Motion carried by
the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES: None.
ABSENT: None. ABSTAIN: None.
c. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
Presenter:
No reports were received.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:09 P.M.
15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1
case)
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County
Superior Court Case No. 22CV00048
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
e. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036
f. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Jane Doe v. City of Ukiah et al., U.S.D.C. (Eureka Division) Case No. 123-cv-
009808.
g. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8)
Property: APN Nos: 003-190-11
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: Dave Hull
Under Negotiation: Price & Terms of Payment
Recommended Action: None
Attachments: None
Page 26 of 238
City Council Minutes for May 3, 2023, Continued:
Page 5 of 5
h. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager
i. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
No action reported; direction provided to Staff.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 9:50 p.m.
________________________________
Kristine Lawler, CMC
Page 27 of 238
Page 1 of 2
Agenda Item No: 8.a.
MEETING DATE/TIME: 5/17/2023
ITEM NO: 2023-2667
AGENDA SUMMARY REPORT
SUBJECT: Receive Annual Report on Mobilehome Park Stabilization Fees and Activities, Adoption of
Resolution Amending Administrative and Arbitration Fees, and Approval to Waive Fees to the Mobilehome
Parks for the Fiscal Year 2022-23.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. Ordinance No. 1126
2. Resolution 2022-33
3. Letter to Residents
4. Proposed Resolution - redline and clean
Summary: Council will receive an annual report on the administrative costs and activities regarding the
mobilehome park rent stabilization program, consider adopting a resolution amending the administrative and
arbitration fees, and consider waiving fees to the mobilehome parks for the Fiscal Year 2022-23.
Background: In October 2010, the City Council adopted Ordinance 1126 (Attachment 1) to provide
regulations surrounding mobilehome park rent increases and capital improvement pass-through costs. This
Ordinance works in tandem with an adopted resolution that sets the administrative and arbitration fees
associated with Section 2715 of the Ordinance, and is reviewed annually.
In 2018, Council gave direction to Staff to charge the mobilehome park stabilization account each year to
cover the City administrative costs incurred to maintain the requirements laid out in the Resolution; only
invoicing the mobilehome park owners/residents when the balance in the account falls below the estimated
costs for arbitration and administrative activities. Staff was also directed to implement an annual educational
program to inform the tenants of their rights through the ordinance and resolution, and include those actions
and results in the annual report to Council.
As part of the educational program, a webpage was established and has been maintained on the City’s
website at: https://cityofukiah.com/city-clerk/#mobile-home. The webpage contains links to the following:
Ordinance 1126 and Resolution 2022-33 that govern the stabilization process and costs; the December 20,
2017, Staff Report to Council that details how the fees are assessed; the annual letter sent to the mobilehome
park owners regarding the October CPI, which dictates the amount by which the rent can be increased, and
the educational letter sent to the residents each year. All correspondence and documents pertaining to the
mobilehome park rent stabilization are added on an on-going basis to this webpage.
In May of 2022, Council adopted Resolution 2022-33 (Attachment 2) that amended and updated the arbitration
and administrative costs.
In addition, a letter (Attachment 3) was sent out on May 8, 2023, to all mobilehome park residents to bring
their awareness to the website resource. As of the publication of this agenda item, the Clerk’s office has not
received any calls from park residents in respect to the letter.
Page 28 of 238
Page 2 of 2
Discussion: The current before-year-end-close balance in the Mobilehome Rent Stabilization Trust Fund
(90000000.23251) is $23,505. The estimated administrative and educational outreach costs for the 22-23
Fiscal Year is $1,029 (using the higher rate of the two invoicing rates specified in the resolution), which would
leave a remaining balance of $22,476. After acquiring an updated fee schedule from JAMS and ADR
Services, the City Attorney's office, and updating the City Clerk's rates, the total reasonable estimate for the
annual cost to administer Chapter 8, including arbitration, is $18,356. As the remaining fund balance would
still exceed the suggested reasonable estimate of costs, Staff recommends waiving the annual billing to the
mobilehome parks for the fiscal year 2022-23, and authorize the use of the account reserves for current year
administrative activities.
Costs to implement the program shown on Exhibit A to Resolution 2022-33, have changed due to the hourly
arbitration costs, the City Attorney's estimated costs, and the City Clerk's updated rate. Therefore, Staff is
recommending adoption of a resolution amending Exhibit A to include the cost differences. Red-line and clean
versions of the proposed resolution are included as Attachment 4. These changes would not affect the
recommendation to waive the annual fee to the mobilehome parks for the fiscal year 2022-23.
Recommended Action: Receive report on the Mobilehome Park Rent Stabilization Administrative Costs and
Activities; Adopt Resolution updating the administrative and arbitration fees; approve waiving fees to the
mobilehome parks for the Fiscal Year 2022-23, and authorize the use of the account reserves for current year
administrative activities.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: $23,505
PROPOSED BUDGET AMOUNT: $800
FINANCING SOURCE: 90000000.23251 - Mobilehome Rent Stabilization Trust Fund
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: David Rapport, City Attorney; Geri Yulo, JAMS Arbitration Practice Consultant; and
Olga Keough, Finance Controller.
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 29 of 238
ORDINANCE NO. 1126
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
UKIAH ADDING A NEW CHAPTER 8, ENTITLED:
MOBILEHOME RENT STABILIZATION," TO DIVISION 1
OF THE UKIAH CITY CODE.
SECTION ONE.
The City Council of the City of Ukiah hereby ordains that a new Chapter 8,
entitled "Mobilehome Rent Stabilization" is hereby added to Division 1 of the
Ukiah City Code to read as follows.
DIVISION 1 BUILDING
CHAPTER 8 MOBILEHOME RENT STABILIZATION
2700: FINDINGS AND PURPOSE.
A) The State of California has recognized, by the adoption of special
legislation regulating tenancies of mobilehome owners in mobilehome parks, that
there is a significant distinction between homeowners in mobilehome parks and
other dwelling units, and the State likewise has recognized that homeowners in
mobilehome parks, unlike apartment tenants or residents of other rental stock,
are in the unique position of having made a substantial investment in a
residence, the space for which is rented or leased as distinguished from owned.
The physical removal and relocation of a mobilehome from a rented or leased
space within a mobilehome park can be accomplished only at substantial cost
and inconvenience with a limited concurrent ability to find another location and, in
many instances, the removal requires a separation of the mobilehome unit from
appurtenances which have been made permanent, thus creating severe damage
and depreciation in value to the mobilehome.
Because of the limited availability of vacant spaces in mobilehome parks, the
age and condition of some mobilehomes and the cost of moving mobilehomes, it
is extremely difficult, if not impossible, to move a mobilehome from one park to
another within the City.
B) There is presently within the City and the surrounding areas a shortage
of sites for the placement of mobilehomes.
C) According to the Ukiah General Plan Housing Element, mobilehomes
presently constitute an important source of housing for persons of extremely low,
ATTACHMENT 1
Page 30 of 238
very low, low, and moderate income levels, who as a group are unable to afford
unreasonably large rent increases.
D) A large number of persons living in mobilehomes are elderly, some of
whom live on small fixed incomes. These persons may expend a substantial
portion of their income on rent and may not be able to afford other housing within
the City.
E) Rents for sites within mobilehome parks in the City have, prior to the
adoption of this chapter, increased substantially, with recent increases in one
park exceeding by a substantial amount the annual increase in the cost of living.
F) Space rent increases at the time of sale or other transfer of a mobilehome
within a park have been shown to be substantially over the pre-transfer rent.
Such large rent increases at the time of sale of a mobilehome may unfairly
depress the sales price of the mobilehome and work an economic hardship on
the mobilehome owner. The annual rent increases and vacancy control
provisions of this chapter prevent this economic hardship while protecting the
property rights of owners.
G) Because of the space shortage and potential for rapidly rising rents,
regulation is necessary to assure that economic hardship to a substantial number
of mobilehome owners in the City, many of whom are senior citizens on low fixed
incomes, does not occur.
H) It is the purpose of this chapter to establish a speedy and efficient method
of reviewing certain requested mobilehome space rent increases in mobilehome
parks to protect mobilehome owners from arbitrary, capricious or unreasonable
site rent adjustments while insuring owners and/or operators and investors a fair
and reasonable return on their investment in their mobilehome park.
2701: DEFINITIONS.
For the purpose of this chapter, the following words, terms and phrases shall
be defined as follows:
A) "Affected mobilehome owners" means those mobilehome owners whose
space is not covered by a valid lease meeting the requirements of section
798.17(b) of the California Civil Code or otherwise legally exempt from local rent
control regulation.
B) "Arbitrator" means a person who is neither a mobilehome owner nor has
an interest in a mobilehome park of a nature that would require disqualification
under the provisions of the Political Reform Act if the person were a designated
City employee, has experience in analysis of financial records, and meets one of
the following criteria:
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Page 31 of 238
1) Licensed attorney or CPA who is qualified by experience or training to
conduct the arbitrations authorized by this chapter.
2) Membership in the American Arbitration Association with expertise in
rental dispute arbitration; or
3) Service as a judge in a state or federal court.
C) "Capital improvement" means those improvements which directly and
primarily benefit and serve the existing mobilehome owners by materially adding
to the value of the park or adapting it to new uses, and which are required to be
amortized over the useful life of the improvements pursuant to the provisions of
the Internal Revenue Code. "Capital improvement costs" means all costs
reasonably and necessarily related to the planning, engineering and construction
of capital improvements and shall include debt service costs, if any, incurred as a
direct result of the capital improvement. Capital improvement does not include
ordinary maintenance or repairs or Capital replacements.
D) "Capital replacement" means a capital expenditure as defined by the
Internal Revenue Code which replaces, upgrades or repairs an existing
improvement, such as, but not limited to, an on-site water or electrical distribution
or sewage collection system, a street, a parking area, or common facility, such as
a laundry, community kitchen or meeting room. If the expenditure qualifies for
treatment as a capital expenditure which must be depreciated under the Internal
Revenue Code, it is a capital replacement. If it can be fully deducted in one year
as a business expense, it does not qualify as a capital replacement.
E) "City" means the City of Ukiah, California.
F) "Clerk" means Clerk of the Ukiah Mobilehome Rent Stabilization
Program, who shall be an employee or independent contractor designated by the
City Manager as the Clerk and assigned the Clerk's duties as prescribed by this
chapter or as needed for the proper implementation of this chapter.
G) "Consumer Price Index" or "CPI" means the Consumer Price Index for all
urban consumers in the San Francisco/Oakland/San Jose area published by the
United States Bureau of Labor Statistics.
H) "Department" means the Department of Community Development of the
City of Ukiah.
1) " MRL" means the California Mobilehome Residency Law.
J) "Mobilehome" means
Page 32 of 238
1) a structure designed for human habitation and for being moved
on a street or highway under permit pursuant to Section 35790 of the Vehicle
Code, including a manufactured home, as defined in Section 18007 of the Health
and Safety Code, and a mobilehome, as defined in Section 18008 of the Health
and Safety Code, but, except as provided in subdivision (2), does not include a
recreational vehicle, as defined in Section 799.29 of the Civil Code and Section
18010 of the Health and Safety Code or a commercial coach as defined in
Section 18001.8 of the Health and Safety Code.
2) "Mobilehome," for purposes of this chapter, also includes trailers
and other recreational vehicles of all types defined in Section 18010 of the Health
and Safety Code, other than motor homes, truck campers, and camping trailers,
which are used for human habitation, if the occupancy criteria of either
paragraph (i) or (ii), as follows, are met:
i) The trailer or other recreational vehicle occupies a
mobilehome site in the park, on November 15, 1992, under a rental agreement
with a term of one month or longer, and the trailer or other recreational vehicle
occupied a mobilehome site in the park prior to January 1, 1991.
ii) The trailer or other recreational vehicle occupies a
mobilehome site in the park for nine or more continuous months commencing on
or after November 15, 1992.
Mobilehome" does not include a trailer or other recreational vehicle located in a
recreational vehicle park subject to Chapter 2.6 (commencing with Section
799.20) of the Civil Code.
K) "Mobilehome park" or "park" means any area of land within the City of
Ukiah where two or more mobilehome spaces are rented, or held out for rent, to
accommodate mobilehomes used for human habitation.
L) "Mobilehome space" means the site within a mobilehome park intended,
designed or used for the location or accommodation of a mobilehome and any
accessory structures or appurtenances attached thereto or used in conjunction
therewith.
M) "Mobilehome owner" means a person who is the owner of a mobilehome
and legally occupies the mobilehome within a mobilehome park. Unless
otherwise indicated, mobilehome owner includes tenants.
N) "Owner" means the owner or operator of a mobilehome park or an agent
or representative authorized to act on said owner's or operator's behalf in
connection with the maintenance or operation of such park.
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O) "Party" as used in this chapter refers to any affected mobilehome owner
and/or owner involved in proceedings under this chapter.
P) "Prospective mobilehome owner" means a person who is in the process
of negotiating a tenancy in a mobilehome park.
Q) "Rent" means the consideration paid for the use or occupancy of a
mobilehome space.
R) "Rent stabilization administration fee" means the fee established from
time to time by resolution of the City Council in accordance with the provisions of
the chapter.
S) "Rent increase" means any increase in base rent charged by an owner to
a mobilehome owner or offered to a prospective mobilehome owner.
T) "Tenant" means the person or persons who have signed a lease of a
mobilehome park space as the lessee of the space.
2702: BASE RENT.
Except as provided in this chapter, an owner shall not demand, accept or
retain rent for a mobilehome space exceeding the base rent which shall be the
rent in effect for that space on the date this section becomes effective (the
Effective Date"). If a previously rented mobilehome space was not rented on the
Effective Date, the base rent shall not exceed the rent in effect during the last
month the space was rented prior to that date, except as provided in this chapter.
For a mobilehome space first rented after the Effective Date, the owner shall
establish the base rent. For parks annexed into the City after the Effective Date,
the base rent shall be the rent charged on the effective date of a park's
annexation into the City.
2703: CONSUMER PRICE INDEX, UTILITIES AND OTHER PASS
THROUGHS.
A) Consumer Price Index. An owner, once in any 12-month period, may
impose a rent increase for a mobilehome space by 100 percent of the
percentage increase, if any, in the Consumer Price Index (CPI) during the most
recent 12-month period ending in October; provided, however, the rental
increase shall not exceed five percent of the previous rent charged for the space.
If an owner has obtained a rent increase under subsection 2704(B), the owner
may calculate the rent increase allowed by this subsection based upon the
approved comparable rent as allowed in subsection 2704(8) instead of upon the
actual rent in effect at the time of the increase.
Page 34 of 238
B) If the change in the CPI exceeds five percent for two consecutive years,
the Clerk shall review the maximum rent increase and recommend an ordinance
amendment if appropriate.
C) Government Mandated Expense Pass Through. An owner may pass
through to affected mobilehome owners any new or increase in government
mandated capital expenditures and operating expenses including taxes (other
than the two percent annual increase authorized by California Constitution Article
XIIIA, section 2(b)) and assessments, fees and mandated expenses due to code
changes subject to the following procedure:
1) Upon a petition signed by one adult mobilehome owner for each of 50
percent of the spaces subject to rent control in a mobilehome park or 50 spaces,
whichever is less, and filed with the Clerk within 30 days of the date the owner
gives notice of a government mandated expense pass through to every affected
mobilehome owner, the Arbitrator, in accordance with the meet and confer and
arbitration procedures provided in this chapter, may disallow or decrease the
proposed pass through based upon substantial evidence in the record that the
pass through is not legally proper, or is excessive, or that during the pass
through period the owner is including an unreasonably high financing cost and/or
return on the expense being passed through.
D) Utilities. If not billed by the utility directly to the mobilehome owner, an
owner may separately pass through to a mobilehome owner charges for all
utilities, including, but not limited to, sewer, water, garbage, cable TV., gas and
electricity, and any increases in such charges, subject to compliance with
Sections 3960-3963. Notwithstanding any provision to the contrary in this
section, the owner shall not pass through any charge or expense for gas or
electric service to the extent prohibited by section 739.5 of the California Public
Utilities Code.
E) Capital Improvement Pass Through. An owner may charge to the affected
mobilehome owner as additional rent the pro rata share of new service and
capital improvement costs including reasonable financing costs if, prior to
initiating the service or incurring the capital improvement cost, the owner has:
1) Consulted with the mobilehome owners prior to initiating construction of
the improvements or initiating the new service regarding the nature and purpose
of the improvements or services and the estimated cost of the improvements or
services;
2) Obtained the prior written consent of at least one adult mobilehome
owner in each of a majority of the mobilehome spaces which are occupied by the
mobilehome owner to the proposed service or capital improvement. Each space
shall have only one vote.
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F) Capital Replacement Pass Through. Notwithstanding the provision of
subsection E of this section, an owner may charge to the mobilehome owner as
additional rent the pro rata share of capital replacement costs including
reasonable financing costs, if not otherwise prohibited by law, subject to the
following procedure:
1) The owner may seek advance approval for the proposed pass through,
before undertaking the capital project, by following the procedures set forth in
Sections 2709 to 2711. If the increase is approved by the Arbitrator, it shall not
be effective until the next regularly scheduled annual rent increase date, provided
that the 90-day notice is issued, the expense is actually incurred and that proper
verification is submitted. This verification shall include, at a minimum, proof of
actual costs and payment to vendors or contractors. In the event that the actual
cost of the capital expense is less than the approved amount, the increase shall
be adjusted to reflect this decreased amount;
2) The owner shall give notice of the proposed pass through to each
affected mobilehome owner no later than 12 months after completion of the
capital replacement work;
3) Upon a petition signed by one adult mobilehome owner of each of 50
percent of the spaces subject to rent control in a park or 50 spaces subject to
rent control, whichever is less, and filed with the Clerk within 30 days of the date
the owner gives notice of the pass through to every affected mobilehome owner,
the Arbitrator, in accordance with the arbitration procedure provided in this
chapter, may disallow or decrease the pass through for capital replacements
based upon substantial evidence in the record that the capital replacement was
not necessary, or that the cost of the capital replacement was excessive, or that
during the pass through period, the owner is including an unreasonably high
financing cost and/or return on the expense being passed through. The owner
shall have the burden of proving the necessity for and reasonable cost of the
capital replacements. In determining whether the owner has met its burden of
proving the necessity for and reasonable cost of the capital replacement, the
Arbitrator may consider, among other factors, the reasonableness of the owner's
history of maintenance of the property or improvement to be replaced. The
Arbitrator's review will include, but not necessarily be limited to, the records
reflecting past maintenance work and the cost.
G) All charges passed through by the owner to the mobilehome owners
pursuant to subsection C and D of this section and additional rent charged
pursuant to subsections E and F of this section must be separate from the base
rent and listed separately. All billings used to calculate a pass through or
additional rent to mobilehome owners must be disclosed within a reasonable time
upon request by a mobilehome owner.
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H) Notice. A written notice of each rent increase or new or increased capital
improvement or capital replacement pass through charge made under the
provisions of this section shall be filed by the owner with the Clerk, and provided
to each affected mobilehome owner, at least 90 days before the rent increase
goes into effect or as required by the MRL. The notice shall identify the park and
shall specify the dollar amount of the increase, the percentage of the increase,
an itemization of all new or increased pass throughs and additional rent charges,
the specific space affected, the date the increase will go into effect, how each
increase was calculated, and the date the rent on each affected space was last
increased. The notice shall also advise each affected mobilehome owner of any
right to petition for review of a proposed rent increase and that a petition form
may be requested from the Clerk.
1) Whenever a time period is prescribed for filing an application or petition,
the application or petition shall be deemed filed when it is first filed with the Clerk,
even if the Clerk determines that the application or petition is not complete,
provided that the Clerk determines that application or petition is complete, as a
result of additional submissions by the applicant or petitioner, within thirty days of
the initial filing.
2704: IN-PLACE TRANSFER RENT INCREASES-ESTABLISHMENT OF
NEW BASE RENT.
A) Whenever either of the following events occurs, an owner shall be
permitted to charge a new base rent for the mobilehome space as provided in
this section:
1) The termination of the tenancy of the affected mobilehome owner in
accordance with the MRL (California Civil Code sections 798.55 through 798.60,
as amended, excepting section 798.59); or
2) The voluntary permanent removal of a mobilehome by a mobilehome
owner. A removal of the mobilehome from the space for the purpose of
performing rehabilitation or capital improvements to the space or for the purpose
of upgrading the mobilehome shall not constitute a voluntary removal of the
mobilehome.
B) Upon the sale of a mobilehome in-place, an owner may implement an
increase of the base rent for that space in an amount equal to 10% of the rent for
that space then in effect.
C) Except as provided in subsections (A) and (B), an owner may not
condition an in-place transfer of a mobilehome or condition assignment of an
existing lease to a prospective mobilehome owner, upon agreement to an
increased rent in anticipation of the in-place transfer. This subsection shall not
apply to specific conditions included in a lease exempt from rent control which
Page 37 of 238
allows an owner to condition assignment in a manner prohibited by this section.
For purposes of this subsection, "a lease exempt from rent control" means a
lease meeting, in all respects, the criteria of Civil Code section 798.17(b), as
such criteria are presently enacted or may hereafter be amended.
2705: FAIR RETURN RENT INCREASES.
If an owner presents evidence to the Arbitrator, including any financial records
requested by the Arbitrator, which proves that the owner is denied a fair return by
the rent control provisions of this chapter, the Arbitrator may authorize an
increase in rents as deemed appropriate by the Arbitrator to provide a fair return
to the owner. The Arbitrator shall use the method set forth in subsection 2711(C)
to determine the fair return.
2706: RENT FREEZE OR RENT ROLLBACK.
A) Upon the petition signed by one adult mobilehome owner of 50 percent of
the spaces subject to rent control in a park or 50 spaces subject to rent control,
whichever is less, the Arbitrator may prohibit future rent increases for spaces
governed by this chapter, upon its determination that maintenance by the owner
has been substantially reduced and is insufficient to adequately maintain the park
in a habitable condition. The determination shall be based upon substantial
evidence in the record. The prohibition may be continued until the Arbitrator
determines that maintenance by the owner has been restored to a reasonable
level.
B) Upon petition by one or more affected mobilehome owners, an Arbitrator
may prohibit future rent increases, or order a rollback of the existing rent as to
those petitioners, upon its determination that after the Effective Date, an owner
instituted a rent increase inconsistent with the criteria established by this chapter.
The determination shall be based upon substantial evidence in the record. The
prohibition may be continued until the Arbitrator determines that the rent has
become consistent with this chapter.
2707: TIME OF ALLOWED RENT INCREASE/ADJUSTMENT.
A) Once within a 12-month period, the owner may implement a CPI rent
adjustment (subsection 2703(A)), if any, or a fair return increase (Section 2703),
but not both.
B) A capital replacement pass through under subsection 2703(F) may only
be implemented on the effective date of the CPI or fair return rent adjustment.
C) The following increases or adjustments may be implemented at any time
during the year:
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1) Government mandated expense pass through (subsection 2703(C));
2) Utility pass throughs (subsection 2703(D));
3) Capital improvements (subsection 2703(E));
4) In-place transfer rent increases (Section 2704).
Any increases subject to arbitration shall be implemented after the final ruling
of the Arbitrator.
D) Rent freeze and rent rollbacks shall be implemented at the time they are
ordered (Section 2706).
2708: ARBITRATION.
A) Matters Subject to Arbitration.
1) An owner shall file with the Clerk:
a) An application seeking to increase space rents beyond 100 percent of the
CPI to provide a fair return to the owner as allowed by Section 2705.
2) Affected mobilehome owners may file with the Clerk:
a) A petition objecting to a government mandated expense pass through as
allowed by subsection 2703(C);
b) A petition objecting to a capital replacement pass through as allowed by
subsection 2703(F);
c) A petition for rent freeze as allowed by subsection 2706(A);
d) A petition for rent rollback as allowed by subsection 2706(B).
B) These petitions and applications shall be decided by the Arbitrator.
C) Cost of Arbitration. The cost of arbitration shall be paid by the Clerk out
of revenue from the rent stabilization administration fee. The Arbitrator may
reimburse the City by assessing the cost of the arbitration to either party if the
Arbitrator determines that the position taken by the party is frivolous.
2709: PROCEDURES FOR FAIR RETURN NOTICE AND APPLICATION AND
PETITION FORMS.
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A) Notice. At least 10 days prior to submission of a fair return application or
a petition to the Clerk, the applicant or petitioner shall mail or deliver a notice and
a copy of the application or petition to the owner and each affected mobilehome
owner in the park. The notice shall be on a form specified by the Clerk. The
at the park's office and shall be posted on the City's website. One copy of the
supporting documents shall be provided by the applicant or petitioner at no cost
to the other party. All fair return notices shall include the following information:
1) The amount of the rent increase both in dollars and as a percentage of
the existing rent, how it was calculated, an itemization of all pass throughs and
additional rent charges, information that explains and supports the level of
increase proposed including, at a minimum, a summary of the owner's net
operating income for the base year and the preceding 24 months and other
relevant information that supports the level of rent increase desired, the effective
date of the increase and that copies of the supporting documents shall be
provided by the owner at no cost to the mobilehome owners' representative and
be available to the mobilehome owners at the park's office for inspection and on
the City's website;
2) The name, address and telephone number of the Clerk or designee, a
statement to inform the mobilehome owners to contact the Clerk or designee for
an explanation of the provisions of this chapter, and that a roster of affected
mobilehome owners can be requested from the Clerk; and
3) A copy of the official petition form which is to be used for the process
established by this chapter.
B) Application/Petition Forms. The application or petition shall be filed with
the Clerk on the form prescribed by the Clerk and must be accompanied by all
supporting material necessary to support the request. The application and
petition shall contain the following declaration: "I declare under penalty of perjury
that the foregoing is true and correct." The application shall be dated and
subscribed by the applicant(s) and shall state the place of execution.
1) Within five working days of receipt, the Clerk shall complete a preliminary
review of the application or petition. Applications or petitions which are
incomplete will not be considered properly filed.
2) No further action shall take place on applications or petitions which are
not properly filed, and the Clerk may decline to accept such application and/or
return them to the petitioner immediately after the preliminary review with a
notice of the defects.
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3) When the Clerk determines that the application or petition is complete,
the Clerk shall send a written notice of confirmation of receipt of a completed
application or petition to the parties.
4) In capital replacement proceedings and in government mandated capital
expenditure and operating expense proceedings, affected mobilehome owners
shall have 30 calendar days after receipt of the confirmation of the completed
application to file with the Clerk a petition objecting to the rent increase signed by
one adult tenant in at least 50 percent of the mobilehome spaces subject to rent
control.
C) Insufficient Objection-Capital Replacement or Government-Mandated
Pass Through Proceeding-Clerk Action. If less than the required number of
affected mobilehome owners object to a proposed capital replacement or
government-mandated pass through, or if objection is withdrawn, including any
amendments, before or after the meet and confer process, the Clerk shall
approve the requested pass through.
2710: PROCEDURE FOR MEET AND CONFER.
Within 10 working days of the date of the Clerk's notice of a completed
application or petition and prior to assignment of an Arbitrator, affected
mobilehome owners and owners shall meet and confer with each other's
representatives. The time, place and date of the meeting shall be agreed to by
the parties or, if the parties cannot agree, determined by the Clerk. Written notice
of the scheduled meeting shall be given by the applicant or petitioner. At the
meeting, representatives of the parties shall exchange documentary evidence
that the parties, in good faith then know, will be used to support their respective
positions in an arbitration and discuss the issues in dispute. In the case of an
owner, all financial data upon which any proposed increase is claimed shall be
supplied to affected mobilehome owner representatives at the time of the meet
and confer meeting. The parties may request that the Clerk provide a mediator,
at no cost to the parties, to assist with the meet and confer process. The
Arbitrator may deny an application based on the applicant's failure to participate
in good faith in the meet and confer process.
2711: PROCEDURES FOR ARBITRATION.
A) The Clerk shall give written notice to the applicant or petitioners and
mobilehome owner representative that the application/petition has been referred
to arbitration.
1) An Arbitrator shall be appointed in the following manner:
a) The Clerk shall maintain a list of qualified arbitrators.
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b) Assignment of Arbitrator and Hearing Date. The Clerk shall choose three
possible Arbitrators and present them to the residents' representative and the
owner. Within five days each party may challenge one candidate. The one
remaining shall be the selected Arbitrator. If both parties challenge the same
candidate, the Clerk shall choose between the two remaining candidates. The
Clerk shall set a date for the arbitration hearing no sooner than 30 or no later
than 40 days after the Arbitrator is assigned. The owner and affected
mobilehome owners shall be notified immediately in writing by the Clerk of the
date, time and place of the hearing and this notice shall be served either in
person or by ordinary mail. The parties may agree, in writing, to extend these
times. The Arbitrator may extend the date for the arbitration hearing upon a
showing of good cause.
2) The Arbitrator shall conduct a hearing with the parties and/or their
representatives. During this hearing process, the concerns of each party shall be
discussed and the Arbitrator shall indicate the amount and nature of information
needed from any party in order to reach a determination. In fair return
proceedings in Section 2705, this shall include four years of the income and
expense portion of the general ledgers for the park. All information submitted
shall be in writing and shall be certified in the same manner as set forth in
subsection 2709(B).The applicant or petitioner shall have the burden of proof
unless other sections of this chapter specify otherwise. Each party shall comply
with the Arbitrator's request for information within seven days of the request.
Additional information provided to the Arbitrator shall be immediately available to
the owner or affected mobilehome owner representative which will have seven
days to give written comment to the Arbitrator. The Arbitrator may proceed under
this part regardless of whether any party defaults in providing any of the
requested information.
B) Arbitration Determination.
1) Within 21 days of the hearing, but no later than 90 days from the date of
the owner's rent increase notice, the Arbitrator shall deliver his or her decision on
the application or petition and a bill for services to the Clerk.
2) The rent increase in a fair return proceeding shall not exceed the
increase requested in the application.
3) The Clerk shall provide the result of the Arbitrator's decision to the
affected parties.
4) The Arbitrator's decisions are final and not appealable to the City
Council.
C) Method to Determine a Fair Return.
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1) The base year for the purpose of this section shall be the last full fiscal
year prior to the park becoming subject to this chapter. The Arbitrator may
establish an alternative base year if the owner is unable to produce records of
the last full fiscal year prior to the park becoming subject to rent control.
2) It shall be presumed that the net operating income produced by the
property during the base year provided a fair return. An owner shall be entitled to
rents to earn a just and reasonable return and to maintain and increase their
base year net operating income in accordance with subsection (C)(4) of this
section. This method is called maintenance of net operating income (MNOI) and
shall be included in all applications.
3) The applicant or the affected mobilehome owners may present evidence
to rebut the presumption of fair and reasonable return based upon the base year
net operating income. To make such a determination and in order to adjust to the
base year net operating income, the Arbitrator must make the following finding:
a) The owner's operating and maintenance expenses in the base year were
unusually high or low in comparison to other years. In such instances,
adjustments may be made in calculating such expenses so that the base year
operating expenses reflect average expenses for the property over a reasonable
period of time. In considering whether the base year net operating income
yielded more or less than a fair net operating income, the Arbitrator shall
consider the following factors:
i) Substantial repairs were made due to damage caused by uninsured
disaster or vandalism;
ii) Maintenance and repairs were below accepted standards so as to cause
significant deterioration of housing services;
iii) Other expenses were unreasonably high or low notwithstanding prudent
business practice; and
iv) The rent in the base year was disproportionately low due to the fact that it
was not established in an arms-length transaction or other peculiar
circumstances.
4) Fair Net Operating Income. The Arbitrator shall submit a determination
based on rental income which will provide the owner a net operating income
which shall be increased by 100 percent of the percentage increase in the CPI
over the base year's CPI index. The base year CPI shall be the CPI for the first
day of June. For purposes of this section, the current CPI shall be the CPI last
reported as of the date of the completed application.
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5) Net operating income of a mobilehome park means the gross income of
the park less the operating expenses of the park.
6) Gross income means the sum of the following:
a) Gross space rents computed as gross space rental income at 100
percent occupancy (but excluding rent attributed to a space occupied by a park
employee who receives the space rent free as part of the employee's
compensation); plus
b) Other income generated as a result of the operation of the park,
including, but not limited to, fees for services actually rendered; plus
c) All other pass through revenue received from mobilehome owners except
capital pass throughs and gas and electric; minus
d) Uncollected space rents due to vacancy and bad debts to the extent that
the same are beyond the owner's control. There is a rebuttable presumption that
uncollected space rents in excess of the average of the current and past three
years uncollected rents (each year's rent shall be adjusted by the change in the
CPI between that year and the final year of the four-year period) are excessive
and shall not be deducted from gross income.
7) Operating expenses means:
a) Real property taxes and assessment;
b) Advertising costs;
c) Management and administrative expenses including the compensation of
administrative personnel;
d) Repair and maintenance expenses for the grounds and common facilities
including, but not limited to, landscaping, cleaning and repair of equipment and
facilities;
e) In addition to the management expenses listed above, where the owner
performs onsite managerial or maintenance services which are uncompensated,
the owner may include the reasonable value of such services. Owner-performed
labor shall be limited to five percent of gross income unless the Arbitrator finds
that such a limitation would be substantially unfair in a given case. No credit for
such services shall be authorized unless an owner documents the hours utilized
in performing such services and the nature of the services provided;
f) Operating supplies such as janitorial supplies, gardening supplies,
stationery and so forth;
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g) Insurance premiums related to operation of the park prorated over the life
of the policy;
h) Payroll taxes, business, utility, license and permit fees;
i) Dues;
j) Consultant services for park operation and maintenance;
k) All operating expenses must be reasonable and necessary. Whenever a
particular expense exceeds the normal industry or other comparable standard,
the owner shall bear the burden of proving the reasonableness of the expense.
To the extent that an Arbitrator finds any expense to be unreasonable, the
Arbitrator shall adjust the expense to reflect the normal industry or other
comparable standard;
1) There is a rebuttable presumption that expenditures in the current year
are unreasonable to the extent that they substantially exceed the average of the
current and past three years (each year's expenses shall be adjusted by the
change in the CPI between that year and the final year of the four-year period);
m) Operating expenses shall not include the following:
i) Mortgage debt service expenses;
ii) Land-lease expenses;
iii) Depreciation;
iv) Income taxes;
v) Electric and gas expenses included in Section 739.5 of the California
Public Utility Codes;
vi) The cost of government mandated expenses (subsection 2703(C)),
capital improvements (subsection 2703(D)), or capital replacements (subsection
6-66.040(F)).
8) Notwithstanding any other provisions of the ordinance codified in this
chapter, the Arbitrator is authorized to approve any rent increase that is
constitutionally required by law to yield a fair return.
E) Subpoenas. The parties may obtain the issuance and service of a
subpoena for the attendance of witnesses or the production of other evidence at
the arbitration hearing. Subpoenas shall be issued and attested by the Clerk.
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Issuance of the subpoena must be obtained upon the filing with the Clerk of the
City of an affidavit or declaration, under oath, setting forth the name and address
of the proposed witness; specifying the exact things to be produced and the
relevancy to the issues involved; and stating that the witness as the desired
things in his/her possession or under his/her control.
Service of the subpoena on a witness to attend arbitration must be at least
five working days before the hearing. Service of a subpoena duces tecum must
be at least 21 days before the hearing. Any party served with a subpoena duces
tecum must produce copies of the requested items to the subpoenaing party no
later than 10 days before the hearing.
A subpoena need not be issued when the affidavit or declaration is defective
in any particular. No arbitration hearing may be continued due to the failure to file
a timely request, or to timely serve a subpoena. Any person who refuses, without
lawful excuse, to attend the arbitration or to produce relevant evidence as
required by a subpoena served upon that person shall be guilty of a
misdemeanor.
No subpoena shall issue until after the parties have met and conferred as
required in Section 2710.
F) Increases for Capital Expense. Increases attributed to a capital expense,
as approved by the Arbitrator to provide a park with a fair return, shall not be
included in base rent. These increases must be separately itemized on the
monthly rent invoice and terminate at the end of the approved amortized period.
Advance approval and effective date of the increase shall be as allowed in
subsection 2703(F)(1).
G) Rent Increase Effective Date. Rent increases approved by the Arbitrator,
as determined necessary to provide an owner with a fair return, shall be allowed
upon the effective date given by the applicant in the notice to the affected
mobilehome owners, required in section 798.30 of the California Civil Code.
2712: REFUSAL OF MOBILEHOME OWNER TO PAY ILLEGAL RENT.
An affected mobilehome owner may refuse to pay any rent in excess of the
maximum rent permitted by this chapter. The fact that such unpaid rent is in
excess of the maximum rent shall be a defense in any action brought to recover
possession of a mobilehome space for nonpayment of rent or to collect the illegal
rent.
2713: DISCLOSURES.
An owner shall disclose to each prospective tenant the current and proposed
base rent for the mobilehome space and the rental agreement options required
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by this section and Section 2714, provide each prospective tenant with a copy of
this chapter, and disclose to the prospective tenant that if the prospective tenant
signs a lease with a term of more than one year, that lease will be exempt from
rent control. The owner shall give the required disclosure and provide a copy of
this chapter to the prospective tenant at the time that the owner, or owner's
representative, receives the prospective tenant's application for tenancy. The
required disclosures shall be made in a form approved by the Clerk, and the
owner shall obtain a signature of the prospective tenant on the disclosure form
acknowledging receipt of the disclosures. An owner must retain the signed
disclosure form throughout the entire tenancy of the tenant. This signed form
shall be made available to the Clerk upon reasonable written notice.
2714: PROSPECTIVE MOBILEHOME OWNER-TENANCY 12 MONTHS OR
LESS.
All prospective tenants shall be offered the option of a tenancy of 12 months
or less upon terms consistent with the provisions of the ordinance codified in this
chapter. This section shall not apply to prevent a mutually agreed upon
assignment between an owner and an existing mobilehome owner of an existing
lease, provided any such assignment does not violate subsection 2704(C).
2715: RENT STABILIZATION ADMINISTRATION FEES.
All or any portion of the costs to administer this chapter may be collected by
the imposition of an annual rent stabilization administration fee established by
resolution of the City Council. The fee shall be chargeable against the total
number of mobilehome spaces in the City subject to rent control determined on a
date certain each year to be established by the City Council. The owner who
pays these fees may pass through to the mobilehome owners, subject to rent
control on the date established by the City Council, 50 percent of the fees
assessed against a mobilehome space. The fee shall be due on a date
established by the City Council but may be paid in quarterly installments by the
owners. Owners of parks annexed to the City after the Effective Date, shall be
charged the fee established by resolution beginning on the effective date of the
annexation.
2716: AMENDMENT.
Any amendment to this chapter shall require a prior public hearing before the
City Council with notice thereof published in a newspaper of general circulation in
the City at least 10 days prior to the hearing.
2717: VIOLATION.
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Every person who violates any provision of this chapter is guilty of a
misdemeanor. This section shall not apply to the Arbitrator or officers or
employees of the City.
SECTION TWO
1. COMPLIANCE WITH CEQA. The City Council finds that this ordinance is not
subject to the California Environmental Quality Act ("CEQA") pursuant to Sections
15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect
physical change in the environment), 15061(b)(3) (there is no possibility the activity in
question may have a significant effect on the environment.)
2. SEVERABILITY. If any provision of this ordinance or the application thereof to any
person or circumstance is held invalid, the remainder of the ordinance and the
application of such provision to other persons or circumstances shall not be affected
thereby. The City Council hereby declares that it would have adopted this Ordinance
and any section, subsection, sentence, clause or phrase thereof irrespective of the fact
that any one or more sections, subsections, sentences, clauses or phrases be declared
unconstitutional or otherwise invalid.
3. EFFECTIVE DATE. This Ordinance shall be published as required by law in a
newspaper of general circulation in the City of Ukiah, and shall become effective thirty
30) days after its adoption.
4. MANDATORY REVIEW. The City Council shall review this ordinance at the next
regular City Council meeting occurring after the first anniversary of the Effective Date of
this ordinance. The review shall consider whether the ordinance should be amended or
repealed based on the City's experience of the implementation of the ordinance over
that one year period.
Introduced by title only on October 6, 2010, by the following roll call vote:
AYES: Councilmembers Landis, Rodin, Baldwin, and Mayor Thomas
NOES: Councilmember Crane
ABSENT: None
ABSTAIN: None
Adopted on October 20, 2010, by the following roll call vote:
AYES: Councilmembers Landis, Rodin, Baldwin, and Mayor Thomas
NOES: Councilmember Crane
ABSENT: None
ABSTAIN: None
s/ Benj Thomas, Mayor
ATTEST:
s/JoAnne M. Currie, City Clerk
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Page 48 of 238
Re-adopted on January 5, 2011, by the following roll call vote:
AYES: Councilmembers Landis, Thomas, Baldwin, and Mayor Rodin
NOES: Councilmember Crane
ABSENT: None
ABSTAIN: one
Mari Rodin, Mayor
ATTEST:
foAnne Currie, City Clerk
20
Page 49 of 238
RESOLUTION NO. 2022-33
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING EXHIBIT A TO
RESOLUTION 2020-26 ADOPTING RENT STABILIZATION FEES FOR ARBITRATION AND
ADMINISTRATIVE COSTS TO CITY OF UKIAH MOBILEHOME PARKS
WHEREAS:
1. Ukiah City Code ("UCC") Section 2715, provides that "all or any portion of the costs to
administer this chapter[Division 2, Chapter 8 of the UCC ("Chapter 8")] may be collected
by the imposition of an annual rent stabilization administration fee established by
resolution of the City Council"; and
2. Costs to administer the program have been assessed and are shown in Exhibit A; and
3. With the elimination of redevelopment agencies by the State of California, all of the cost
to administer Chapter 8 is borne by the City's General Fund, and
4. Under UCC Section 2708.C,the cost of arbitrations must be paid from the rent stabilization
administration fee. Exhibit A states a reasonable estimate for the annual cost to administer
Chapter 8, including potential arbitrations; and
5. There are 382 mobilehome park spaces subject to rent control in the City of Ukiah, with
the final annual per space cost being determined each year based on occupied non-long-
term leased spaces; and
6. Under UCC Section 2715, the owner who pays these fees may pass through to the tenant
of the space 50 percent of the fees assessed for the space; and
7. Under UCC 2715, the resolution establishing the fee must specify the date by which the
fee is due, but the fee may be paid by the park owners in quarterly installments; and
8. There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization
Ordinance, including Circle Trailer Court (60 units), Manor Home Mobile Estates (137
units), Shady Grove Mobile Home Park (4 units subject to rent control), Modern Mobile
Home Park(26 units), Harold's Square Mobile Home Park(59 units), and Rancho Del Ray
Mobile Home Park (96 units).
NOW, THEREFORE, BE IT RESOLVED that:
1. The City Council of the City of Ukiah approves an annual administration fee an amount
equally divided between billable spaces subject to rent control to be paid by the City's six
mobilehome parks.
2. The fee is due on July 30 of each year, but may be paid in quarterly installments on July
30, October 30, January 30, and April 30.
3. The City Council shall review the administration costs, including the cost of any
arbitrations,on an annual basis, during budget preparation as part of the annual fee review
1
ATTACHMENT 2
Page 50 of 238
in May and June, and make any adjustments so that the fee does not exceed the cost to
administer Chapter 8.
4. This resolution supersedes resolution 2020-26.
PASSED AND ADOPTED at a regular meeting of the City Council held on June 1, 2022, by the
following roll call vote:
AYES: Councilmembers Orozco, Crane, Rodin, Duenas, and Mayor Brown
NOES: None
ABSENT: None
ABSTAIN: None
01rown, Mayor
ATTEST:
r
Kristine Lawler, City Clerk
Page 51 of 238
EXHIBIT A
Estimated Administrative Costs:
TOTAL -$870 (Using the higher rate of the two invoicing rates below)
MHP = Mobile Home Park
Estimated Attorney Fees for Various Matters Pertaining to Mobilehome Parks: $1,000
Note: only the actual expenses would be billed to the account)
Estimated Arbitration Costs:
TOTAL -$10,400
The Northern California rates charged for arbitrations conduct by ADR Service, Inc., an alternate dispute resolution
service that has rates in the middle between JAMS at the high end and lone arbitrators at the low end.
An arbitration through ADR includes a $500 administrative fee, plus the hourly or daily rate charged by the arbitrator
and the fees charged by ADR. ADR arbitrators are retired judges or attorneys. The hourly rates vary from $450 at the
low end to$1,200 at the high end. The average hourly rate is$825.
Assuming an arbitration hearing takes one 8-hour day and the arbitrator takes 4 hours to prepare a written decision, 12
hours @ $825 = $9,900+ $500(admin fee; assuming only two parties) for a total of$10,400.
Educational Outreach Costs: $314
Draft Letter to Residents
Print, fold, label, and stuff envelopes
Postage to send educational outreach letters
If MHP owners are invoiced: $666+ postage
Includes:
Review CPI and write annual letter to MHP owners regarding the CPI.
Review MHP rent increase letters per Ordinance 1126, Section 2703(H)
Staff Report to Council
Send Letters to MHP owners requesting number of billable spaces
Prep invoices
Receive and process payments
Total divided by 382*spaces = $1.46 per space.
If MHP owners are not invoiced: $201
Includes:
Review CPI and write annual letter to MHP owners regarding the CPI.
Review MHP rent increase letters per Ordinance 1126, Section 2703(H)
Staff Report to Council
Send post-Council decision to waive fee letters to MHP owners
Total divided by 382* spaces= .53 cents per space (rounded).
Note— This is the number of spaces calculated in Ordinance 1126, however, the actual number of billable spaces is
determined each year depending on the number of occupied spaces by non-long-term leases.
TOTAL REASONABLE ESTIMATE FOR THE ANNUAL COST TO ADMINISTER CHAPTER 8, INCLUDING
POTENTIAL ARBITRATIONS IS $12,270.
Page 52 of 238
300 Seminary Avenue • Ukiah • CA • 95482-5400
Phone: (707) 463-6200 · Fax: (707) 463-6204 ·www.cityofukiah.com
May 8, 2023
SUBJECT: Mobilehome Park Rent Stabilization Resource Information
Dear Mobilehome Park Residents,
This letter is an educational outreach only, so that you are aware of your rights – per
ordinance 1126 and resolution 2020-26 - as a mobilehome park resident.
In 2011, the Ukiah City Council adopted an ordinance to establish a mobilehome park rent
stabilization. In an effort to assist mobilehome park residents to better understand how
the rent increases, and fees and pass-through charges operate, a webpage was created
on the City of Ukiah’s website, which can be found at: https://cityofukiah.com/city-
clerk/#mobile-home .
Mobilehome park residents are encouraged to explore the webpage, which contains the
full ordinance and resolution that explains how the rent stabilization works. There are also
links to annual correspondence regarding the October CPI index, which is what
determines the amount that rent can be increased by, and staff reports presented to the
City Council explaining in detail how the yearly fees operate.
The City Clerk’s office is available to address any questions or concerns that you may
have and can be reached by email at cityclerk@cityofukiah.com, or by calling 707-463-
6217.
Sincerely,
Kristine Lawler
City Clerk
ATTACHMENT 3
Page 53 of 238
1
RESOLUTION NO. 20222023-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING EXHIBIT A TO
RESOLUTION 20202022-26 33 ADOPTING RENT STABILIZATION FEES FOR ARBITRATION
AND ADMINISTRATIVE COSTS TO CITY OF UKIAH MOBILEHOME PARKS
WHEREAS:
1.Ukiah City Code (“UCC”) Section 2715, provides that “all or any portion of the costs to
administer this chapter [Division 2, Chapter 8 of the UCC (“Chapter 8”)] may be collected
by the imposition of an annual rent stabilization administration fee established by
resolution of the City Council”; and
2. Costs to administer the program have been assessed and are shown in Exhibit A; and
3.With the elimination of redevelopment agencies by the State of California, all of the cost
to administer Chapter 8 is borne by the City’s General Fund; and
4.Under UCC Section 2708.C, the cost of arbitrations must be paid from the rent stabilization
administration fee. Exhibit A states a reasonable estimate for the annual cost to administer
Chapter 8, including potential arbitrations; and
5.There are 382 mobilehome park spaces subject to rent control in the City of Ukiah, with
the final annual per space cost being determined each year based on occupied non-long-
term leased spaces; and
6.Under UCC Section 2715, the owner who pays these fees may pass through to the tenant
of the space 50 percent of the fees assessed for the space; and
7.Under UCC 2715, the resolution establishing the fee must specify the date by which the
fee is due, but the fee may be paid by the park owners in quarterly installments; and
8.There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization
Ordinance, including Circle Trailer Court (60 units), Manor Home Mobile Estates (137
units), Shady Grove Mobile Home Park (4 units subject to rent control), Modern Mobile
Home Park (26 units), Harold’s Square Mobile Home Park (59 units), and Rancho Del Ray
Mobile Home Park (96 units).
NOW, THEREFORE, BE IT RESOLVED that:
1.The City Council of the City of Ukiah approves an annual administration fee an amount
equally divided between billable spaces subject to rent control to be paid by the City’s six
mobilehome parks.
2.The fee is due on July 30 of each year, but may be paid in quarterly installments on July
30, October 30, January 30, and April 30.
3.The City Council shall review the administration costs, including the cost of any
arbitrations, on an annual basis, during budget preparation as part of the annual fee review
ATTACHMENT 4 - redline
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2
in May and June, and make any adjustments so that the fee does not exceed the cost to
administer Chapter 8.
4.This resolution supersedes resolution 20202022-2633.
PASSED AND ADOPTED at a regular meeting of the City Council held on May 1817, 20222023,
by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Jim O. BrownMari Rodin, Mayor
ATTEST:
_________________________________
Kristine Lawler, City Clerk
Page 55 of 238
EXHIBIT A
Estimated Administrative Costs:
TOTAL - $1,456 870 (Using the higher rate of the two invoicing rates below)
MHP = Mobile Home Park
Estimated Attorney Fees for Various Matters Pertaining to Mobilehome Parks: $1,400 1,000
(Note: only the actual expenses would be billed to the account)
Estimated Arbitration Costs:
TOTAL - $15,500 10,400
The Northern California rates charged for arbitrations conduct by ADR Service, Inc., an alternate dispute resolution
service that has rates in the middle between JAMS at the high end and lone arbitrators at the low end.
An arbitration through ADR includes a $500 administrative fee, plus the hourly or daily rate charged by the arbitrator
and the fees charged by ADR. ADR arbitrators are retired judges or attorneys. The hourly rates vary from $500450 at
the low end to $2,000 1,200 at the high end. The average hourly rate is $1,250825.
Assuming an arbitration hearing takes one 8-hour day and the arbitrator takes 4 hours to prepare a written decision, 12
hours @ $1,250 825 = $15,000 9,900 + $500 (admin fee; assuming only two parties) for a total of $15,50010,400.
Educational Outreach Costs: $427 314
Draft Letter to Residents
Print, fold, label, and stuff envelopes
Postage to send educational outreach letters
If MHP owners are invoiced: $1,029 556 + postage
Includes:
Review CPI and write annual letter to MHP owners regarding the CPI.
Review MHP rent increase letters per Ordinance 1126, Section 2703(H)
Staff Report to Council
Send Letters to MHP owners requesting number of billable spaces
Prep invoices
Receive and process payments
Total divided by 382* spaces = $2.69 1.46 per space.
If MHP owners are not invoiced: $373 201
Includes:
Review CPI and write annual letter to MHP owners regarding the CPI.
Review MHP rent increase letters per Ordinance 1126, Section 2703(H)
Staff Report to Council
Send post-Council decision to waive fee letters to MHP owners
Total divided by 382* spaces = .9853 cents per space (rounded).
*Note – This is the number of spaces calculated in Ordinance 1126, however, the actual number of billable spaces is
determined each year depending on the number of occupied spaces by non-long-term leases.
TOTAL REASONABLE ESTIMATE FOR THE ANNUAL COST TO ADMINISTER CHAPTER 8, INCLUDING
POTENTIAL ARBITRATIONS IS $18,35612,270.
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1
RESOLUTION NO. 2023-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING EXHIBIT A TO
RESOLUTION 2022-33 ADOPTING RENT STABILIZATION FEES FOR ARBITRATION AND
ADMINISTRATIVE COSTS TO CITY OF UKIAH MOBILEHOME PARKS
WHEREAS:
1.Ukiah City Code (“UCC”) Section 2715, provides that “all or any portion of the costs to
administer this chapter [Division 2, Chapter 8 of the UCC (“Chapter 8”)] may be collected
by the imposition of an annual rent stabilization administration fee established by
resolution of the City Council”; and
2. Costs to administer the program have been assessed and are shown in Exhibit A; and
3.With the elimination of redevelopment agencies by the State of California, all of the cost
to administer Chapter 8 is borne by the City’s General Fund; and
4.Under UCC Section 2708.C, the cost of arbitrations must be paid from the rent stabilization
administration fee. Exhibit A states a reasonable estimate for the annual cost to administer
Chapter 8, including potential arbitrations; and
5.There are 382 mobilehome park spaces subject to rent control in the City of Ukiah, with
the final annual per space cost being determined each year based on occupied non-long-
term leased spaces; and
6.Under UCC Section 2715, the owner who pays these fees may pass through to the tenant
of the space 50 percent of the fees assessed for the space; and
7.Under UCC 2715, the resolution establishing the fee must specify the date by which the
fee is due, but the fee may be paid by the park owners in quarterly installments; and
8.There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization
Ordinance, including Circle Trailer Court (60 units), Manor Home Mobile Estates (137
units), Shady Grove Mobile Home Park (4 units subject to rent control), Modern Mobile
Home Park (26 units), Harold’s Square Mobile Home Park (59 units), and Rancho Del Ray
Mobile Home Park (96 units).
NOW, THEREFORE, BE IT RESOLVED that:
1.The City Council of the City of Ukiah approves an annual administration fee an amount
equally divided between billable spaces subject to rent control to be paid by the City’s six
mobilehome parks.
2.The fee is due on July 30 of each year, but may be paid in quarterly installments on July
30, October 30, January 30, and April 30.
3.The City Council shall review the administration costs, including the cost of any
arbitrations, on an annual basis, during budget preparation as part of the annual fee review
ATTACHMENT 4 - clean
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2
in May and June, and make any adjustments so that the fee does not exceed the cost to
administer Chapter 8.
4. This resolution supersedes resolution 2022-33.
PASSED AND ADOPTED at a regular meeting of the City Council held on May 17, 2023, by the
following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Mari Rodin, Mayor
ATTEST:
_________________________________
Kristine Lawler, City Clerk
Page 58 of 238
EXHIBIT A
Estimated Administrative Costs:
TOTAL - $1,456 (Using the higher rate of the two invoicing rates below)
MHP = Mobile Home Park
Estimated Attorney Fees for Various Matters Pertaining to Mobilehome Parks: $1,400
(Note: only the actual expenses would be billed to the account)
Estimated Arbitration Costs:
TOTAL - $15,500
The Northern California rates charged for arbitrations conduct by ADR Service, Inc., an alternate dispute resolution
service that has rates in the middle between JAMS at the high end and lone arbitrators at the low end.
An arbitration through ADR includes a $500 administrative fee, plus the hourly or daily rate charged by the arbitrator
and the fees charged by ADR. ADR arbitrators are retired judges or attorneys. The hourly rates vary from $500 at the
low end to $2,000 at the high end. The average hourly rate is $1,250.
Assuming an arbitration hearing takes one 8-hour day and the arbitrator takes 4 hours to prepare a written decision, 12
hours @ $1,250 = $15,000 + $500 (admin fee; assuming only two parties) for a total of $15,500.
Educational Outreach Costs: $427
Draft Letter to Residents
Print, fold, label, and stuff envelopes
Postage to send educational outreach letters
If MHP owners are invoiced: $1,029 + postage
Includes:
Review CPI and write annual letter to MHP owners regarding the CPI.
Review MHP rent increase letters per Ordinance 1126, Section 2703(H)
Staff Report to Council
Send Letters to MHP owners requesting number of billable spaces
Prep invoices
Receive and process payments
Total divided by 382* spaces = $2.69 per space.
If MHP owners are not invoiced: $373
Includes:
Review CPI and write annual letter to MHP owners regarding the CPI.
Review MHP rent increase letters per Ordinance 1126, Section 2703(H)
Staff Report to Council
Send post-Council decision to waive fee letters to MHP owners
Total divided by 382* spaces = .98 cents per space (rounded).
*Note – This is the number of spaces calculated in Ordinance 1126, however, the actual number of billable spaces is
determined each year depending on the number of occupied spaces by non-long-term leases.
TOTAL REASONABLE ESTIMATE FOR THE ANNUAL COST TO ADMINISTER CHAPTER 8, INCLUDING
POTENTIAL ARBITRATIONS IS $18,356.
Page 59 of 238
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Agenda Item No: 8.b.
MEETING DATE/TIME: 5/17/2023
ITEM NO: 2023-2668
AGENDA SUMMARY REPORT
SUBJECT: Approval of the Sole Source Lease of 14 Safety Cameras from Flock Safety Group in the Amount
of $35,000.00 per Year for Five Years.
DEPARTMENT: Police PREPARED BY: Cedric Crook, Police Chief
PRESENTER: Cedric Crook, Chief of Police
ATTACHMENTS:
1. Flock Quote
2. ALPR Policy
Summary: Council will consider approving the lease of 14 safety cameras from Flock Safety Group in the
amount of $35,000.00 for five years.
Background: Staff is continually improving the efficiency and success of our services through increased
professionalism, teamwork and innovation with the overall commitment to work in partnership with the
community to promote public safety and crime prevention. In line with current public safety approaches, the
City of Ukiah has been looking into technological solutions to improve and modernize policing for our
community. Private and public safety camera systems have been identified as an important tool for preventing
and solving crimes.
Seven in ten crimes are committed with a vehicle. For a number of years, Automated License Plate Reader
(ALPR) technology has been used by police agencies to locate stolen vehicles and solve other crimes where
an automobile has been used. The main goal of the technology is to assist officers in identifying suspects
involved in crimes in the community. With limited information provided to officers on scene by witnesses and
victims, this tool can be utilized to identify offenders as they approach or leave the scene of the crime. This
technology also alerts police officers to vehicles that are reported stolen, are tied to an Amber Alert (missing or
kidnapped child), or a wanted person system.
This technology has continued to evolve and become less cost-prohibitive. Traditional ALPR systems included
expensive fixed camera locations or mobile devices mounted in patrol cars. However, Staff has identified the
Flock Safety Group and their camera solution as a much more cost-effective and appropriate platform for the
City. Flock Safety is a public operating system that helps over 1,200 cities in 40 states reduce crime.
Unlike traditional license plate readers, Flock Safety cameras use unique Vehicle Fingerprint™ technology
which accelerates investigations by allowing public safety to filter their search based on the vehicle’s specific
characteristics, such as a bumper sticker. Flock Safety cameras capture the make, model, state, color,
aesthetics, and license plate (full, partial, or missing) of any car that passes by the cameras. This is key in
producing an investigative lead for law enforcement when limited information is available from witnesses and
private security footage. Flock cameras have helped clear thousands of crimes across the country.
For approximately the last year, Staff has leased 14 Flock Safety cameras. The cameras are placed at
various locations within the city. The one-year lease is near to expire. The cameras have assisted Staff in
recovering numerous stolen vehicles, an arson suspect, numerous theft suspects, as well as a suspect wanted
from out of the area for attempted murder.
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Discussion: Other agencies in region are also successfully utilizing the Flock Safety cameras, including the
City of Clearlake, the County of Lake, and the Lake County Sheriff's Office. In addition to this, Staff is aware
that there are over 35 other law enforcement agencies in Northern California using Flock, creating an
expansive network of shared information to help reduce and prevent crime.
The Flock Safety solution is an all-inclusive solution for deploying ALPR cameras. Flock Safety is the sole
manufacturer of the Flock Safety Camera. Flock Safety Group is also the sole provider of the comprehensive
monitoring, processing and machine vision services, which integrate with the Flock Safety Camera.
Most notably, Flock is the only manufacturer and service provider that leases ALPR services, and does not
require the purchase of the equipment. Their technology is also different because it captures more than just
license plates and can identify vehicle types and identifiers such as a bumper sticker.
Key benefits of Flock are that they charge an annual lease rate per camera ($2,500), which covers the repair
and maintenance (software updates) of leased cameras. There is a one-time setup cost of $250 per camera,
which covers any necessary infrastructure, such as a mounting platform/pole, and a solar power option to
make the camera operational. The one-time setup cost was paid for last year and the cost would not be
incurred again unless they are moved. Also included in the annual lease is Criminal Justice Information
Services (CJIS) compliant cloud-based hosting, unlimited user licenses, ongoing software enhancements,
camera setup, mounting, shipping and a cellular connection. The Flock lease program prevents the City from
being burdened with maintaining costly equipment which could require replacement and/or updating.
What the Flock safety camera system does not do is share data with other sources, unless specifically
authorized. It does not use any facial recognition software, and it’s not used for immigration enforcement or
traffic enforcement. The camera system does not have any live video and there are safeguards in place for
data encryption and auditing of system usage. All safety camera data is maintained by Flock and purged after
30 days. The Department maintains an updated public transparency portal related to the use of the system:
https://transparency.flocksafety.com/ukiah-pd-ca.
Staff believes that continuing the lease of this system will continue to increase the City’s ability to reduce crime
and improve safety in the community. The Flock solution focuses on the ingress points to the city, providing
officers with alerts for circumstances such as stolen vehicles, or vehicles known to be associated with criminal
activity when entering the city. This information being provided to officers in real time allows officers to
investigate these vehicles, likely preventing further crimes. Persons committing these acts often move about
the city in vehicles, and there are often limited witnesses and partial vehicle descriptions. The placement of
safety cameras assists staff in both deterring various crimes and identifying those who commit them.
Staff recommends renewing the lease contract for the 14 Flock ALPR cameras for five years, which would
allow Staff to lock in the current price for five years prior to anticipated price increases. The attached contract
(See Attachment #1) has a start date of July 1, 2023. This would result in a yearly cost of $35,000 for five
years. The first year of this requested contract renewal is programmed in next year's budget, and will be
subsequently requested in future fiscal years for the life of this agreement, if approved. In addition to the
aforementioned safeguards, for a number of years, the Department has maintained an ALPR Policy (See
Attachment #2). Staff continues to review and evaluate its usage for compliance with our policy and or make
any necessary changes. Note, the Department is currently evaluating possible expansion of the system and
any recommendations will be made/considered during the Fiscal Year 23/24 budgetary process.
Recommended Action: Approve the sole source lease of 14 safety cameras from Flock Safety Group in the
amount of $35,000.00 per year for five years.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 10020210.54500: $35,000 (Requested for FY 23/24.)
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: General Fund
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PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2122-160
COORDINATED WITH: Mary Horger, Financial Services Manager
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI): 6c – Ensure that climate responsibility is integrated throughout the City’s
departments and operations.
GENERAL PLAN ELEMENTS (GP): GP-A6 - Safety Element
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Agenda Item No: 8.c.
MEETING DATE/TIME: 5/17/2023
ITEM NO: 2023-2691
AGENDA SUMMARY REPORT
SUBJECT: Report a Purchase with Periscope Holdings for Procurement Services, and Approve
Corresponding Budget Amendment.
DEPARTMENT: Finance PREPARED BY: Mary Horger, Financial Services Manager
PRESENTER: Mary Horger, Financial Services Manager
ATTACHMENTS:
1. PO 48202-03 - Periscope Holdings
Summary: The City Council will receive a report on the purchase of procurement services from Periscope
Holdings, consider approving the continued use of their services, and consider approve a corresponding
budget amendment.
Background: In May of 2022, a vacant Buyer II position was filled for the Purchasing Division of the Finance
Department. In September of the same year, the employee was put on early medical leave with an uncertain
return date. Since that time, the employee has permanently vacated the Buyer II position.
Discussion: Due to the unanticipated vacancy of the Buyer II position, the current workloads of the remaining
staff, and the unlikelihood of filling the vacancy in a very short amount of time, the Purchasing Division sought
assistance from Periscope Holdings to backfill the position. Periscope Holdings is a company that manages
and licenses the National Institute for Government Purchasing's NIGP/Services Code and NIGP Consulting
program. Their consultants are all certified professionals, who have an average of 18 years of
experience. The consulting services are performed 100% remotely.
Purchase Order (PO) 48202 was issued in October 2022. Please see Attachment 1 for the most current version
of the PO. The City has spent $58,520 so far on these services up until the end of March. Another $36k is
anticipated for the remaining months of the current fiscal year. $39,953 is available from salary savings due to
the vacancy, but a budget amendment will be necessary for the balance of this fiscal year.
As the Department continues to strategize the filling of this position, Staff is requesting that Council approve
the continued use of Periscope's services as the need presents itself, and as the budget allows.
Recommended Action: Receive report, approve the continued use of Periscope Holdings for procurement
services as needed, and approve corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 20413500.52100: $21,460
PROPOSED BUDGET AMOUNT: 20413500.52100: $76,027
FINANCING SOURCE: Cost allocation.
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 48202
COORDINATED WITH: Dan Buffalo, Finance Director and Sheri Mannion, HR and Risk Management Director
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
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ATTACHMENT 1
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Agenda Item No: 8.d.
MEETING DATE/TIME: 5/17/2023
ITEM NO: 2023-2697
AGENDA SUMMARY REPORT
SUBJECT: Approval of Contract Amendment Nine (9) with Carollo Engineers for the Design Efforts of the
Recycled Water Project Phase 4, in the Amount of $143,679.50 for Design Revisions and Authorization of
Task 7, and Approval of Corresponding Budget Amendment.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Tim Ericksen, Director of Public Works/City
Engineer.
ATTACHMENTS:
1. Scope of Work and Cost Summary
2. Previous Staff Report and Scope of Work
Summary: City Council will consider approval of a contract amendment with Carollo Engineers for the design
efforts of the Recycled Water Project Phase 4 in the amount of $143,679.50, and authorize Task 7, and
approve corresponding budget amendment.
Background: City Council previously approved Carollo Engineers to begin work on Task Orders 1-6 for the
Recycled Water Project. These tasks included work like project management, funding, preliminary design,
permitting and easement, field investigation services, hydraulics, etc. Tasks 1-6 were included in contract
Amendment 8 which added funds to the agreement to complete this work. Tasks 7-9 were to begin once
construction of the project began and with the Council's authorization.
Discussion: After the design package was submitted to the City of Ukiah, Staff decided it was needed to
modify the Recycled Water pipeline route to avoid delays associated with the permitting and design of a
pedestrian bridge and pipeline through school property. These delays would impact the design timeline, which
could potentially lead to further delays which could lead to the risk of missing certain grant deadlines.
The additional contracted services included in this change order are for additional Geotech boring, pipeline
design, easement documents and pipeline realignment. See Attachment 1 for Scope of Work and Cost
Summary.
Staff is also requesting that the Council authorize Carollo to begin work on Task 7, Bid Support, as the project
is currently out for bid with a pre-bid meeting taking place later this month where interested contractors are
able to walk the work sites and ask questions. See Attachment 2 for previous Staff Report, Amendment, and
Scope of Work for these items. These funds were already approved and encumbered and no additional funds
are being added. This information is just to inform Council and authorize work. Reimbursement of these costs
is anticipated to be provided through the $53.7 million grant awarded to the City for this project by the
California State Water Resources Control Board.
As part of the coordinated community outreach efforts for this project, a dedicated webpage has been
developed and will continue to be updated as the construction progresses: www.UkiahRecycledWater.com
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Recommended Action: Approve contract amendment with Carollo Engineers for the design efforts of the
Recycled Water Project Phase 4, in the amount of $143,679.50 for design revisions, and authorize Task 7,
and approve corresponding budget amendment.
BUDGET AMENDMENT REQUIRED: YES
CURRENT BUDGET AMOUNT: 83027330.80230.18052: $0
PROPOSED BUDGET AMOUNT: 83027330.80230.18052: $143,679.50
FINANCING SOURCE: Water Fund Reserves
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 1314231
COORDINATED WITH: Tim Eriksen, Director of Public Works and Jason Benson, Senior Engineer
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI): 7a – Expand sustainable water practices.
GENERAL PLAN ELEMENTS (GP):
GP-A4 - Public Facilities, Services, and Infrastructure Element
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CITY OF UKIAH
RECYCLED WATER PROJECT – PHASE 4 DESIGN, ESDC, and CM
CHANGE ORDER 3
May 9, 2023
After the Phase-4 90% design package for the Wastewater Treatment Plant (WWTP) was
submitted, the City of Ukiah (City) decided to modify the Phase-4 Recycled Water Pipeline. The
change was made to avoid delays associated with the permitting of a pipe/pedestrian bridge on
school property. The new alignment adds approximately 1,000 LF of pipe and reroutes the
alignment through the golf course. The new bridge location in the golf course is too far from the
original design location to utilize the original geotechnical report. The purpose of this Change
Order (CO) is to increase the existing scope and budget to allow for the additional geotechnical
investigations, bridge design validation, and realignment of the pipeline downstream of the
original crossing. To expedite this design change and still make the City’s aggressive schedule,
Carollo has already completed most of this effort at the City’s request. The fee estimate that
was provided to the City during the 90% review meeting in January is still valid.
New project elements are as followed:
·Provide two additional geotechnical borings at each side of the new bridge abutment
location to a depth of 50 to 75 feet.
·Provide foundation recommendation for the bridge foundation elements at the new
location.
·Redesign the foundation if the original structure is not sufficient.
·Realign the pipeline through the golf course and recut all drawings and stationing
downstream of the change.
·Redo easement documents through the school property to account for the new
alignment.
A detailed estimate for work to be authorized under this CO is provided as Exhibit A.
ATTACHEMNT 1
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Assumptions:
· Geotech will begin upon notice to proceed (NTP).
· To save time, with the approval of the City, Carollo has already completed the 100%
design package, including the new pipeline location. The final stamped bridge design will
be provided as a design change during construction after the geotechnical investigation
is complete.
· Carollo had previously provided a budgetary estimate for ESDC and CM support. The
City and Carollo will modify the fee/scope for construction and bid support tasks for the
next council meeting.
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Exhibit A - (May 09 2023)
City of Ukiah
Recycled Water Project - Phase 4
CO 3 For Approval
PIC/PM PE Proc Struct Elec Permit Eng CAD QC/QC DP PIC CM CM Inspector EPIC Inspector Field Clerk Total Labor Munselle Crawford Alpine Summit JDH PECE ODC Total
Task Task Description $311 $260 $285 $275 $275 $275 $190 $200 $311 $125 $255 $235 $205 $220 $125 Hours Cost Survey Geotech Cost Estimate CP $13.00 ODC Trips Amount Total Cost
6.0 Final Design
6.1 60%, 90%, & 100% Distribution Design Documentation (Pipe, Mech, Struc)20 40 0 40 0 0 80 270 20 10 0 0 0 0 0 480 $104,290 30000 $33,000 $6,240 1 $150 $39,390 $143,680
Task 6.0 Totals = 20 40 0 40 0 0 80 270 20 10 0 0 0 0 0 480 $104,290 Task 6.0 Totals = $143,680
Project Totals = 20 40 0 40 0 0 80 270 20 10 0 0 0 0 0 480 $104,290 $0 $30,000 $0 $0 $33,000 $6,240 $0 1 $150 $39,390 $143,679.50
Subconsultants
Fee
Mileage
Other Direct Costs (ODC)
Carollo Labor
Includes 10%
Markup
Subconsultant
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Agenda Item No: 12.d.
MEETING DATE/TIME: 1/19/2022
ITEM NO: 2022-1219
AGENDA SUMMARY REPORT
SUBJECT: Approve Contract Amendment Eight with Carollo Engineers for the Design Efforts of the Recycled
Water Phase 4 Project in the amount of $4,600,773 and approval of corresponding budget amendment.
DEPARTMENT:Public Works PREPARED BY:Jason Benson, Senior Civil Engineer
PRESENTER:
Tim Eriksen, Director of Public Works/City
Engineer
ATTACHMENTS:
1.Recycled Water Ph4 CO2 WWTP_12JAN2022
Summary: The City Council will consider giving approval of a contract amendment with Carollo Engineers for
the design efforts of the Recycled Water Phase 4 project in the amount of $4,600,773 and approval of
corresponding budget amendment.
Background: The City Council approved contract amendments and the budget required for Carollo Engineers
to continue with Recycled Water Phase 4 Design on November 7, 2018. The items issued in the Scope of
Work to perform are Tasks 1-9: Project Management, Funding, Preliminary Design, Permitting and Easement,
Field Investigation Services and Hydraulics, Bid Support, Engineering Services during Construction (ESDC),
and Construction Management. This work is to be completed with the issued budget of $2,627,484.75.
Two amendments, numbers 5 and 6, have been issued to the Carollo Contract 1314-231 for Phase 4 design
work. Amendment 5 for Tasks 1-3: Project Management, Funding, Preliminary Design; and, Amendment 6 for
Task 5: Field Investigation Services and Hydraulics. These amendments were approved 1/16/2019 and
5/3/2019, respectively. The four prior amendments approved for this contract work were for: additional
geotechnical and environmental work, Recycled Water Phase 3 design, Chlorine Contact Basin (CCB) design,
and additional CCB and Recycled Water Phase 3 design.
Amendment 7 was issued to the Carollo Contract 1314-231 for Phase 4 design work under Tasks 1-6: Project
Management, Funding, Preliminary Design, Permitting and Easement, Field Investigation Services and
Hydraulics, and Final Design. Amendment 7 was approved by City Council on 9/16/2020.
The 30% Design drawings and the Preliminary Design Report (PDR) were completed and submitted to the
City in August 2019. This information was used by Carollo to submit an application for the State Revolving
Fund (SRF) funding and coordination with the State.
The 60% Design drawings were completed and submitted to the City, and the City reviewed and provided
comment in September 2021. The 90% Design drawings were completed and submitted to the City, and the
City reviewed and provided comment in January 2022. During project design meetings between City Staff and
Carollo Engineers, it was tentatively agreed to have the design complete, shovel ready, and ready for the
bidding process, pending project funding sources, in Spring 2022.
Discussion: City Staff met with Carollo Engineers and California State Water Resources Control Board
(CSWRCB) Staff in early November 2021. The topic of this meeting was to discuss the potential for a Prop. 68
ATTACHMENT 2
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and Infrastructure Grant to fully pay for the overall construction of the project, and would equate to
approximately $25M. This would include design cost to date expended by the City, and may include City Staff
cost during construction. The City directed Carollo Engineers to provide a change order for all scope changes
and future engineering efforts (Attachment 1), per CSWRCB discussion. Carollo Engineers has worked
diligently to provide the scope changes. The City is only engaging in the changes that will be covered by the
new grant.
On the water side of the Wastewater Treatment Plan (WWTP) process, recycled water is the final product
from the Advanced Waste Treatment (AWT) and the Chlorine Contact Basin (CCB). Once treated water
leaves the CCB, water is discharged to the Recycled Water ponds south of the WWTP. In order to have
sufficient recycled water supply for all customers, an additional storage facility for secondary water is needed
at the WWTP. The current process at the WWTP requires a lag time between process equipment to operate
efficiently, and will remove using the percolation ponds for temporary storage. This will eliminate water loss to
the environment and remove extra work time and cost by the WWTP crew to operate and maintain equipment.
A new pond and pump station will provide storage of the secondary water before entering the process into the
AWTs.
The overall recycled water pipeline layout, the associated tank and pump station located at the Water
Treatment Plant (WTP), and the appurtenances of it does not require design revisions since the last submittal
of deliverables (December 2021).
Carollo Engineers has prepared a revised Scope of Work and the necessary actions to perform Task 1-9. This
includes a cost Change Order for the additional work for Task 1-6 and to include Task 7-9. The added cost is
for a revision to the project design and the documents associated with this process (Task 1-6), and will
incorporate the design changes for a new pond and pump station at the WWTP. Other added cost is for Task
7-9: Bid Support, Engineering Services during Construction (ESDC), Construction Management. Task 7-9 will
be initiated through Task Orders to Carollo and approved for cost expenditure only when the project
construction phases begin. Carollo Engineers has prepared a contract change order for a revised budget for
the remaining and modified Tasks for the revised total contract budget of $6,471,103 (Attachment 1) for Phase
4. Carollo Engineers has prepared a contract change order for a revised budget for the remaining and
modified Tasks to be completed at $4,600,773 (Attachment 1). This will increase the total contract value for all
Recycled Water project work performed by Carollo Engineers (Phases 1-4 and CCB) to $10,644,367.
City Staff has discussed the grant options and procedures for applications with CSWRCB and Carollo
Engineers. In order to get through the grant application and finalization process, Carollo Engineers will have to
perform administrative and engineering design work before the CSWRCB provides the City with a definative
answer of the grant award to the City for construction and design cost of Phase 4. This will include
geotechnical work, materials testing, site survey, production of design drawings, Engineer's Estimate for
construction, and the preliminary report of findings. The estimated cost to the City for Carollo to get through
the grant process is approximately fifty percent of the proposed amount for Task 1-6 in the amount of
$864,433. This will include preliminary design of the WWTP pond and pump station upgrades, and if the grant
is not approved, this design will already be in place for needed operational and critical plant updates. If the
grant is approved, these costs will likely be eligible for reimbursement. Past and future amendments provide a
Task Order to Carollo Engineers which only allows them to proceed with the scope of work when authorized
by the City. To date, through Amendment 7 (dated September 4, 2020), Carollo Engineers is completing work
described under Task 1-6. If the grant is not awarded or the City does not wish to continue work with Carollo
Engineers for Task 7-9, Amendments for this work will not be executed by the City.
Recommended Action: Approve contract amendment eight with Carollo Engineers for the design efforts of
the Recycled Water Phase 4 project in the amount of $4,600,773 and approval of corresponding budget
amendment. .
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Page 3 of 3
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 83027330.80230.18052: $0
PROPOSED BUDGET AMOUNT: 83027330.80230.18052: $4,600,773
FINANCING SOURCE: Water Fund - 82000000.30007
PREVIOUS CONTRACT/PURCHASE ORDER NO.: Carollo Engineers - COU No. 1314-231
COORDINATED WITH: Tim Eriksen, Director of Public Works/City Engineer
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1
CITY OF UKIAH
RECYCLED WATER PROJECT – PHASE 4 DESIGN, ESDC, and CM
CHANGE ORDER 2
January 12, 2022
After the Phase-4 30% design package was submitted, modifications to the alignment and
design elements were recommended by the project team. A Change Order was submitted and
approved to amend the original scope of work to include the new alignment and remove the
design elements at the Wastewater Treatment Plant (WWTP). Funds for the additional design
work were reallocated from Construction Management (CM) services.
Recent discussions with the state have indicated that Ukiah will likely receive full grant funding
for the Phase-4 project. The City has requested that Carollo provide a design to turn the existing
sludge pond at the WWTP into additional storage to be used for reclaimed water delivery,
include the WWTP upgrades that were identified in the original Preliminary Design Report, and
provide an updated budget for ESDC and CM.
New project elements are as followed:
·Define the full amount demo required for the existing sludge pond and any ground
contamination.
·AWT Storage Ponds (ASP) will be upgraded by reconditioning the existing sludge
lagoons, including sludge removal and installation of a liner, new drainage piping, and
drain pump station. The existing digester overflow line that drains to the sludge lagoon
will be relocated.
·A new pump station to convey flows from the pond to final treatment.
·New Geotech and Survey to support the pond and pump station.
·Upgrade existing package clarifier/filter Advanced Wastewater Treatment (AWT) units
per the Westech budgetary proposal dated July 2019:
- Install filter in-bed air scour.
- Replace filter media.
- Replace filter gravel support.
- Retrofit waste gate assembly.
- Replace analog backwash control level switch instrumentation with digital
instrumentation.
- Install new air scour blower pressure gauge and switch instrumentation.
- Inspect steel clarifier/filter steel tank structure, repair and recoat. Modify structure to
provide seismic anchorage
·Replace adsorption clarifier media of the package clarifier/filter AWT units.
·Replace the two existing backwash air blowers of the clarifier/filter AWT units and install
a third new blower to provide air for the new filter in-bed air scour system.
·Replace the clarifier/filter AWT units effluent valves and install new filter air scour valves
ATTACHMENT #1
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2
on each unit.
· Replace pneumatic valve operators on the package clarifier/filter AWT units with electric
operators to reduce maintenance and improve reliability.
· Replace AWT existing PLCs and program to incorporate upgrades outlined above.
· Replace one primary coagulant (ferric chloride) feed pump with smaller capacity pump
to provide operational flexibility during times of low recycled water demand and reduce
the production of excess chemical sludge in AWT system clarifiers.
· Install rapid mix pump and flash mix assembly in the contact clarifier influent pipe to
improve ferric chloride coagulant mixing.
· Replace existing chlorine residual analyzer 3 (at the backwash pumping station) and
chlorine residual analyzer 4 (at the dechlorination structure) with probe-type analyzers.
· Install motor-operated valve and replacement valve on existing 24-inch FE/RW diversion
line west of the dechlorination structure and a motor-operated valve on 24-inch river
discharge line. Revise AWT CCB discharge flow meter piping to maintain full pipe flow in
the flow meter.
· Upgrade the Carousel Pump Station including adding a new pump to fill the AWT
Storage Pond (ASP) and replacing the electrical equipment. Existing electrical service
will be replaced with a new feeder from either the Generator or DAF building.
· Structure 89 will be upgraded with a level sensor to control the ASP drain pump station.
· Add additional time for Task 1 Project Management for the time extension and additional
effort for the design change analysis.
· Reestablish Carollo’s effort for construction management and adjust rates for a 2023
construction start.
· Continue to support the City to apply for Grant Funds through the SRF application
process.
Table 1 provides a budget breakdown by task showing the revised estimated budgets. A
detailed estimate for work to be authorized is provided as Exhibit A.
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3
Table 1: Budget Adjustments
Task Existing Contract Scope Delta New Total
1.0 Project
Management
$227,526 $133,021 $360,547
2.0 SRF Funding
Applications and
Coordination
$78,429 $38,295 $116,724
3.0 Preliminary
Design
$303,298 $99,320 $402,618
4.0 Permitting &
Easement
$74,726 $16,296 $91,022
5.0 Field
Investigative
Services &
Hydraulics
$520,274 $213,864 $734,138
6.0 Final Design $666,077 $1,227,440 $1,893,517
7.0 Bid Support $42,019 $32,486 $74,505
8.0 ESDC $261,895 $347,412 $609,307
9.0 CM $453,240 $1,735,485 $2,188,725
Total $2,627,484.75 $3,843,618 $6,471,102.75
Assumptions:
· Survey and geotech will begin upon notice to proceed (NTP). Survey, Geotech, and
materials testing is provided as an allowance.
· The pond will be stabilized with soil mixing.
· The preliminary design report will be modified to show the new proposed work at the
WWTP. The preliminary design will include one site drawing showing the footprint of the
new pond.
· The new design at the WWTP will be a standalone drawing and spec package.
However, Phase 4 will be bid as a single contract for construction.
· It is assumed record drawings are available for the WWTP and AWT for reference and
use during design.
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4
· The 50% design submittal will include a preliminary site plan for the WWTP and AWT
improvements, including initial civil, demolition, structural, mechanical, electrical layouts,
and P&IDs, a list of technical specifications, and a 50% construction estimate.
· Carollo will develop 50%, 90% and 100% design packages.
· It is anticipated that the WWTP design work will take approximately 130 drawings.
· Design for the WWTP improvements is anticipated to take approximately 12 months.
The revised Project Management Task 1 will take the project through this design
schedule. After design project management tasks will be handled under the CM budget.
· Carollo has provided a budgetary estimate to assist in providing information necessary
for permit applications.
· Carollo has provided a budgetary estimate for ESDC and CM support. The City and
Carollo will modify the fee/scope for construction and bid support tasks when a final
construction schedule has been identified.
· CM budget is based upon a 24-month effort, rates shown are inclusive of anticipated
travel and per diem, and construction office trailer to be provided by others.
· Rates will increase yearly beginning January 1, 2023 for Tasks 1 through 8 and January
1, 2024 for Task 9.
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Exhibit A - (January 12 2022)
City of Ukiah
Recycled Water Project - Phase 4
CO 2 For Approval
PIC/PM PE Proc Struct Elec Permit Eng CAD QC/QC DP PIC CM CM Inspector EPIC Inspector Field Clerk Total Labor Munselle Crawford Alpine Summit JDH PECE ODC Total
Task Task Description $311 $260 $285 $275 $275 $275 $190 $200 $311 $125 $255 $235 $205 $220 $125 Hours Cost Survey Geotech Cost Estimate CP $13.00 ODC Trips Amount Total Cost
1.0 Project Management and Meetings (15 months)
1.1 Project Management and Administration 98 45 0 0 0 0 0 0 0 30 0 0 0 0 0 173 $45,928 $0 $2,249 0 $0 $2,249 $48,177
1.2 Meetings 54 92 20 20 20 10 46 20 20 0 0 0 0 0 0 302 $79,124 $0 $3,926 12 $1,794 $5,720 $84,844
Task 1.0 Totals = 152 137 20 20 20 10 46 20 20 30 0 0 0 0 0 475 $125,052 Task 1.0 Totals = $133,021
2.0 SRF Funding Applications and Coordination
2.2 Grant Funding Coordiantion 90 0 0 0 0 0 45 0 0 0 0 0 0 0 0 135 $36,540 $0 $1,755 0 $0 $1,755 $38,295
Task 2.0 Totals = 90 0 0 0 0 0 45 0 0 0 0 0 0 0 0 135 $36,540 Task 2.0 Totals = $38,295
3.0 Preliminary Design
3.7 Develop Draft/Final PDR 16 20 0 0 0 0 40 0 8 8 0 0 0 0 0 92 $21,264 $0 $1,196 0 $0 $1,196 $22,460
3.9 30% Design (WWTP Improvements Layout Dwg)20 20 0 8 20 0 40 40 0 0 0 0 0 0 0 148 $34,720 $0 $1,924 1 $150 $2,074 $36,794
3.10 Basis of Design (WWTP Pond Storage)16 30 0 0 36 0 60 0 8 8 0 0 0 0 0 158 $37,564 $0 $2,054 3 $449 $2,503 $40,067
Task 3.0 Totals = 52 70 0 8 56 0 140 40 16 16 0 0 0 0 0 398 $93,548 Task 3.0 Totals = $99,320
4.0 Permitting & Easement
4.2 Prepare Permit Applications 8 8 0 0 0 40 0 0 0 0 0 0 0 0 0 56 $15,568 $0 $728 0 $0 $728 $16,296
Task 4.0 Totals = 8 8 0 0 0 40 0 0 0 0 0 0 0 0 0 56 $15,568 Task 4.0 Totals = $16,296
5.0 Field Investigative Services & Hydraulics
5.1 Topographic Survey 6 12 0 0 0 0 0 0 2 0 0 0 0 0 0 20 $5,608 $90,000 $99,000 $260 0 $0 $99,260 $104,868
5.2 Geotechnical Investigations 2 8 0 4 0 0 0 0 2 0 0 0 0 0 0 16 $4,424 $80,500 $88,550 $208 0 $0 $88,758 $93,182
5.3 Potholing 8 4 0 0 0 0 8 0 1 0 0 0 0 0 0 21 $5,359 $0 $273 1 $150 $423 $5,782
5.4 Surge Analysis 2 32 0 0 0 0 0 0 2 0 0 0 0 0 0 36 $9,564 $0 $468 0 $0 $468 $10,032
Task 5.0 Totals = 18 56 0 4 0 0 8 0 7 0 0 0 0 0 0 93 $24,955 Task 5.0 Totals = $213,864
6.0 Final Design
6.5 50%, 90%, & 100% WWTP Improvements (Submittal Review Meetings)16 32 16 20 85 0 8 8 0 0 0 0 0 0 0 185 $49,851 $60,000 $66,000 $2,405 $500 6 $897 $69,802 $119,653
6.6 50%, 90%, & 100% WWTP Improvements (Design)160 834 506 200 428 0 465 1,530 120 154 0 0 0 0 0 4,397 $1,034,430 $57,161 $3,000 6 $897 $61,058 $1,095,488
Task 6.0 Totals = 176 866 522 220 513 0 473 1,538 120 154 0 0 0 0 0 4,582 $1,084,281 Task 6.0 Totals = $1,227,440
7.0 Bid Support
7.1 Attend Pre Bid Meeting 8 8 0 0 0 0 0 0 0 0 0 8 0 0 0 24 $6,448 $0 $281 1 $150 $430 $6,878
7.2 RFI Review & Response & Addenda 4 30 8 8 8 0 8 36 0 2 0 0 0 0 0 104 $24,818 $0 $1,221 0 $0 $1,221 $26,040
7.3 Conformed Documentation 4 16 0 16 16 0 36 80 2 8 0 0 0 0 0 178 $38,511 $0 $2,077 $1,000 0 $0 $3,077 $41,587
Task 7.0 Totals = 16 54 8 24 24 0 44 116 2 10 0 8 0 0 0 306 $69,777 Task 7.0 Totals = $74,505
8.0 Engineering Services During Construction
8.1 Construction Contract Award 4 8 0 0 0 0 0 0 0 0 0 0 0 0 0 12 $3,324 $0 $140 0 $0 $140 $3,464
8.2 Pre-Construction Conference 8 8 0 0 8 0 8 0 0 0 0 0 0 0 0 32 $8,288 $0 $374 0 $0 $374 $8,662
8.3 Engineer's Site Observation 48 96 40 8 24 0 48 0 0 0 0 0 0 0 0 264 $69,208 $0 $3,089 18 $2,691 $5,780 $74,988
8.4 Submittals Review 60 300 120 160 160 0 0 0 0 0 0 0 0 0 0 800 $218,860 $0 $9,360 0 $0 $9,360 $228,220
8.5 Responses to Contractor's RFIs 5 60 20 20 20 0 0 10 0 0 0 0 0 0 0 135 $35,855 $0 $1,580 0 $0 $1,580 $37,435
8.6 Review and Preparation of Design Clarifications 2 16 8 8 8 8 0 32 0 0 0 0 0 0 0 82 $20,062 $0 $959 0 $0 $959 $21,021
8.7 Record Drawings 16 24 20 0 0 0 100 600 16 40 0 0 0 0 0 816 $165,892 $0 $9,547 0 $0 $9,547 $175,439
8.8 Substantial and Final Completion Assistance 2 32 0 0 0 0 16 0 0 0 0 0 0 0 0 50 $11,982 $0 $585 1 $150 $735 $12,717
8.9 Training and Commissioning 8 32 0 0 32 0 0 0 0 0 0 0 0 0 0 72 $19,608 $0 $842 2 $299 $1,141 $20,749
8.10 Operations and Maintenance Manuals 8 16 40 0 16 0 16 0 0 0 0 0 0 0 0 96 $25,488 $0 $1,123 0 $0 $1,123 $26,611
Task 8.0 Totals = 161 592 248 196 268 8 188 642 16 40 0 0 0 0 0 2,359 $578,567 Task 8.0 Totals = $609,307
9.0 Construction Management
9.1 Preconstruction Services 0 0 0 0 0 0 0 0 0 0 5 40 0 0 0 45 $10,675 $0 $527 $25,000 0 $0 $25,527 $36,202
9.2 Services During Construction 0 0 0 0 0 0 0 0 0 0 204 4,080 4,080 612 0 8,976 $1,981,860 $0 $105,019 $7,806 0 $0 $112,825 $2,094,685
9.3 Material Testing 0 0 0 0 0 0 0 0 0 0 0 0 40 0 0 40 $8,200 $30,710 $33,781 $468 0 $0 $34,249 $42,449
9.4 Startup and Testing 0 0 0 0 0 0 0 0 0 0 16 16 16 16 0 64 $14,640 $0 $749 0 $0 $749 $15,389
Task 9.0 Totals = 0 0 0 0 0 0 0 0 0 0 225 4,136 4,136 628 0 9,125 $2,015,375 Task 9.0 Totals = $2,188,725
Project Totals = 673 1,783 798 472 881 58 944 2,356 181 250 225 4,144 4,136 628 0 17,529 $4,043,663 $90,000 $111,210 $60,000 $10,000 $298,331 $212,549 $38,306 53 $7,924 $557,109 $4,600,772.23
Subconsultants
Fee
Mileage
Other Direct Costs (ODC)
Carollo Labor
Includes 10%
Markup
Subconsultant
Page 89 of 238
Page 1 of 1
Agenda Item No: 8.e.
MEETING DATE/TIME: 5/17/2023
ITEM NO: 2023-2698
AGENDA SUMMARY REPORT
SUBJECT: Authorize Amending the Budget to Create Expenditure Accounts for Special Fund 308.
DEPARTMENT: City Manager /
Admin PREPARED BY: Shannon Riley, Deputy City Manager
PRESENTER: Consent Calendar
ATTACHMENTS:
None
Summary: A new account was created for opioid settlement funds after the development of the FY 22-23
budget; therefore, no budget was created. This action will allow expenditures out of this fund.
Background: The City of Ukiah is currently receiving funds through two different settlement agreements
related to the opioid epidemic; each of these has been approved by the City Council. However, this
information was not known at the time of budget development for FY 22-23 and therefore, a budget for the
expenditure of these funds was not established.
Discussion: Staff recommends a budget amendment to move funds into expenditure accounts in this budget,
so that funds may be utilized for authorized activities, if needed, prior to the end of the fiscal year. This item
will routinely be included in future budgets. For the current fiscal year, anticipated expenditures include HVAC
work that needs to be completed at 280 E. Standley, which is a city-owned facility leased to New Life
Clinic. New Life provides critical outpatient treatment of adults with opioid use disorder.
Recommended Action: Authorize amending the budget to create expenditure accounts (Special Fund 308)
related to the Opioid Settlement Funds budget in the amount of $50,000.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: $0
PROPOSED BUDGET AMOUNT: $50,000
FINANCING SOURCE: Fund 308: Opioid Settlement Funds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a
COORDINATED WITH: Mary Horger, Financial Services Manager
DIVERSITY-EQUITY INITIATIVES (DEI): n/a
CLIMATE INITIATIVES (CI): n/a
GENERAL PLAN ELEMENTS (GP):
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Agenda Item No: 13.a.
MEETING DATE/TIME: 5/17/2023
ITEM NO: 2023-2701
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Promoting an Idle-Free Ukiah.
DEPARTMENT: City Manager /
Admin PREPARED BY: Shannon Riley, Deputy City Manager
PRESENTER: Shannon Riley, Deputy City Manager and
Councilmember Susan Sher
ATTACHMENTS:
1. Resolution_Idle Free Ukiah_051723
2. 13a Correspondence Received - N. Leveille
3. 13a Correspondence Received - Susan Baird Kanaan
4. 13a Correspondence Received - Judy Luria
5. 13a Correspondence Received - Eileen Mitro
6. 13a Correspondence Received - Michele Robbins
7. 13a Correspondence Received - Kristin Ohlson
Summary: The City Council will consider adopting a resolution promoting an idle-free Ukiah.
Background: In June, 2022, the Ukiah City Council adopted Resolution 2022-44 Endorsing the Declaration of
a Climate Emergency and a Call to Action to Restore a Safe Climate, which includes climate-related initiatives
in ten different categories. An item under the "Transportation" category committed to educating the public
about the dangers of idling vehicles: Utilize public service announcements and social media to discourage
drivers from letting their engines run when their vehicles are not moving, which is hazardous to children’s
developing lungs, wastes gasoline and causes unnecessary GHG emissions.
Discussion: Councilmember Sher has requested the Council's consideration of the attached resolution, which
asks City Councilmembers, along with employees and residents of the City of Ukiah, to take an "Idle-Free
Pledge," vowing to stop the practice of letting their vehicles idle.
In conjunction with this resolution and in accordance with Resoluiton 2022-44, City Staff is developing a social
media campaign on the same subject.
Recommended Action: Adopt resolution promoting an idle-free Ukiah.
BUDGET AMENDMENT REQUIRED: n/a
CURRENT BUDGET AMOUNT: n/a
PROPOSED BUDGET AMOUNT: n/a
FINANCING SOURCE: n/a
PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a
COORDINATED WITH: Councilmember Susan Sher
DIVERSITY-EQUITY INITIATIVES (DEI): n/a
CLIMATE INITIATIVES (CI): 2e – Educate the public about the dangers of idling vehicles.
GENERAL PLAN ELEMENTS (GP): GP-A5 - Environment and Sustainability Element
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Attachment 1
1
RESOLUTION NO. 2023-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH PROMOTING AN IDLE-
FREE UKIAH
WHEREAS, the Ukiah City Council Resolution 2022-44 Endorsing the Declaration of a
Climate Emergency and a Call to Action to Restore a Safe Climate committed to ongoing
education and active engagement of all City staff, members of committees and commissions,
contractors, consultants, residents and independent community groups in alignment with the
goals of mitigation and drawdown of greenhouse gas emissions; and
WHEREAS, Resolution 2022-44 also pledged to educate the public about the dangers of
idling vehicles by utilizing public service announcements and social media to discourage
drivers from letting their engines run when their vehicles are not moving, which is hazardous
to children’s developing lungs, wastes gasoline and causes unnecessary greenhouse gas
emissions; and
WHEREAS, the United States Department of Energy estimates that idling in personal
vehicles wastes about three billion gallons of fuel and generates about 15 million tons of
carbon dioxide annually; and
WHEREAS, the United States Department of Energy states that eliminating the unnecessary
idling of personal vehicles would be the same as taking five million vehicles off the roads;
and
WHEREAS, the Bay Area Air Quality Management District has identified ozone from on -road
transportation as a significant contributor to poor air quality in the summertime, with negative
impacts on our health including aggravated asthma, coughing or difficult breathing,
decreased lung function, cardiovascular problems, and chronic bronchitis; and.
WHEREAS, the Bay Area Air Quality Management District finds that individual drivers can
save fuel and reduce their carbon footprint by up to 1,500 pounds of greenhouse gas ses per
year if they go “idle free”; and
WHEREAS, the California State Legislature has set clear climate objectives for the next
decade, including a 40% reduction in 1990 level greenhouse gas emissions by 2030; 50%
renewable energy; and reduce petroleum use by 45% by 2030.
NOW, THEREFORE, BE IT RESOLVED that the Ukiah City Council will take the “Idle Free
Pledge”, and encourages City of Ukiah employee and residents to also take the Id le Free
Pledge:
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Attachment 1
2
PASSED AND ADOPTED this 17th day of May, 2023, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mari Rodin, Mayor
ATTEST:
Kristine Lawler, City Clerk
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1
Kristine Lawler
Subject:13a Correspondence Received - N. Leveille
‐‐‐‐‐Original Message‐‐‐‐‐
From: N. Leveille <nleveille@comcast.net>
Sent: Tuesday, May 16, 2023 8:44 AM
To: Kristine Lawler <klawler@cityofukiah.com>
Subject: Pledge
As your constituent and resident of Ukiah, I ask that you support the No Idling pledge.
Thank you,
N. Leveille
910 Live Oak Ave
Ukiah CA 95482
Sent from my iPhone
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Kristine Lawler
Subject:13a Correspondence Received - Susan Baird Kanaan
From: Susan Baird Kanaan <susanbairdkanaan@yahoo.com>
Sent: Tuesday, May 16, 2023 9:39 AM
To: Kristine Lawler <klawler@cityofukiah.com>
Subject: Message for City Council (Hi, Kathleen!)
Council members,
I urge you to pass the proposed "pledge" discouraging idling. I live hear Ukiah High School and am
always distressed when walking by the cars waiting to pick up kids to find how many drivers keep
their cars idling, especially in the winter.
Thank you for your attention to this opportunity to reduce our carbon footprint. I hope that in addition,
you plan to do some messaging around the issue to educate the public.
Sincerely,
Susan Baird Kanaan
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Kristine Lawler
Subject:FW: no idling pledge item 13a
From: Judy Luria <judysunflower555@gmail.com>
Sent: Tuesday, May 16, 2023 3:47 PM
To: Kristine Lawler <klawler@cityofukiah.com>
Subject: no idling pledge item 13a
Dear Ukiah City Council,
Imagine! Ukiah free of idling cars, cleaner air and lower carbon emissions.
A small but important step you can take is to pass this resolution.
thank you,
Judy Luria
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Kristine Lawler
Subject:13a Correspondence Received - Eileen Mitro
‐‐‐‐‐Original Message‐‐‐‐‐
From: Eileen Mitro <climateactionmendocino@gmail.com>
Sent: Wednesday, May 17, 2023 10:03 AM
To: Kristine Lawler <klawler@cityofukiah.com>
Subject: No Idling Pledge Item 13 a
Dear Ukiah City Council Members,
Thank you for considering the No Idling Pledge on the agenda for tonight’s City Council meeting. While it’s certainly
reassuring that all of the City Council members pledge not to sit in cars idling your engine it doesn’t really do much to
encourage others to do the same. We wonder if there might be a small message that you can include in all City printed
materials about energy, even somehow quoting the 4th Whereas ‐ short and to the point.
But, thankfully, the issue is on the agenda. Thank you and we do hope that you vote for the Pledge.
Thank you for all you do.
Eileen Mitro
Climate Action Mendocino
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Kristine Lawler
Subject:13a Correspondence Received - Michele Robbins
From: Michele Robbins <shalompastor3@gmail.com>
Sent: Wednesday, May 17, 2023 11:12 AM
To: Kristine Lawler <klawler@cityofukiah.com>
Subject: No Idling Pledge Item 13
Hello,
I am a Ukiah resident writing to support the No‐Idling Pledge. Although it doesn't go far enough, it is a start in the right
direction. I urge the Ukiah City Council to support this at tonight's meeting.
Shalom,
Rev. Michele Robbins
‐‐
And in the beginning was love. Love made a sphere:
all things grew within it; the sphere then encompassed
beginnings and endings, beginning and end. Love
had a compass whose whirling dance traced out a
sphere of love in the void: in the center thereof
rose a fountain.‐‐ Robert Lax
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Kristine Lawler
Subject:13a Correspondence Received - Kristin Ohlson
From: K Ohlson <arbusagri@gmail.com>
Sent: Wednesday, May 17, 2023 3:42 PM
To: Kristine Lawler <klawler@cityofukiah.com>
Subject: No idling pledge item 13 a
Hello,
I am a resident of Mendocino County. I support the no idling pledge for the city of Ukiah and its broader application if
possible in other parts of the county.
Kristin Ohlson
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Agenda Item No: 13.b.
MEETING DATE/TIME: 5/17/2023
ITEM NO: 2023-2689
AGENDA SUMMARY REPORT
SUBJECT: Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation
Work at the Electric Utility Service Center at Hastings.
DEPARTMENT: Electric Utility PREPARED BY: Mary Horger, Financial Services Manager
PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. Pictures
2. West Coast Fire Water - Hastings Fire Remediation Work - 2223-177 - signed
3. Remediation Complete Pics
Summary: The Council will receive a status report of the emergency contract with West Coast Fire & Water
for fire remediation work at the Electric Utility Service Center at Hasting, and will consider approving the work
to continue under the emergency contract.
Background: The Ukiah City Council approved the purchase of 2.8 acres with a 15,800 sq. ft. building located at
1350 Hasting Rd (The Electric Service Center) to house the Electric Utility Department’s operations. The Electric
Service Center will centralize electric operations for Engineering, Construction and Technical Services. In addition,
the Department intends to use the Electric Service Center for training, material warehousing and construction
preparation.
On August 5, 2020, the City Council adopted the plans and specifications for the grading, fencing, roofing and
electric equipment relocation. This work was completed on March 2, 2023.
On the morning of March 8, 2023, a fire broke out at the Electric Utility Department's Service Center located at 1350
Hastings Road. The source of the fire was the electrical failure of a bathroom ceiling fan. The Ukiah Valley Fire
Authority responded to the incident, and was successful in putting the fire out. However, significant smoke and
water damage occurred, as well as structural damage to the building. Please see Attachment 1 for pictures of the
damage.
West Coast Fire and Water was contacted and was able to respond in a timely manner to assess the fire,
smoke and water damage. They were able to secure the building and cover exposed areas to prevent
additional water intrusion from the impending precipitation. The City Purchasing, Risk Management, and
Electric Departments worked with McLarens, the Claims Adjuster for the City's self-insured liability Program
through its membership in the California Intergovernmental Risk Authority (CIRA), and West Coast Water and
Fire to develop a Scope of Work and Contract for the remediation of the fire, water, and smoke
damage. Please see Attachment 2 for a copy of the agreement.
There are no expected costs to the City at the time, as the City opted to review all invoices and provide
authority to McLarens to pay West Coast directly. The City, however, executed a contract with West Coast
Fire and Water to complete the Scope of Work.
The initial cost estimate for this remediation was over $200,000. The scope of work that is being performed
under this contract falls under the definition of "public project", as it involves demolition and repair work
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involving a publicly owned facility. The City Manager, under his authority, authorized proceeding with the work
as an emergency, since the event was sudden and unexpected, and required immediate action for the
protection of City (public) property. Due to structural issues, and immediate mold growth, time was of the
essence, and bidding for this work as per the normal requirements of the California Uniform Cost Accounting
Act, was not an option. Under these circumstances, public bidding is excused. At their Council meeting on
April 5, 2023, the Council initially received the report regarding this contract, and approved by a four-fifths vote
(one councilmember absent) for the work to continue under these emergency circumstances.
Discussion: As of Friday, April 7, 2023, the remediation work on the structure was completed. Pictures of the
remediation work are attached as Attachment #3. The remainder of the work to be completed is the cleaning
of the electronics. West Coast delivered the electronics on May 3, 2023, however, after testing the equipment,
several items were found to be unusable. Staff is working with the West Coast Fire and Water and the
insurance provider on next steps to ensure the items are replaced or in working order.
Staff is requesting the Council's approval to continue using the emergency contract.
Recommended Action: Receive a status report, and approve the continued work on the emergency contract
with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Insurance Proceeds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2223-177
COORDINATED WITH: Cindy Sauers, Electric Utility Director; Sheri Mannion, HR & Risk Management
Director and Dave Rapport, City Attorney
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
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ATTACHMENT 1
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SHORTFORMCONSTRUCTIONCONTRACT
ThisAgreementismadeandenteredon March 13, 2023,in Ukiah,California,by and
between Bridges Restoration LLC,dba West Coast Fire Water,a limited liability company
Contractor")and the City of Ukiah City"),a general law municipal corporation.
RECITALS:
1.TheplansandspecificationsforthisworktheWork")arecontained in Exhibit A,which
is attached hereto and incorporated herein by this reference.
2.Contractorisproperlylicensedandqualifiedtoperformthework.
3.WheneverthisAgreementcallsforCityapprovalornotification,the approval or
notification must be signed by the City Manager or his or her designee.
AGREEMENT:
Wherefore,inconsiderationoftheforegoing facts and the terms and conditions as further
stated herein,the parties hereby agree as follows.
1. PERFORMANCE OF THE WORK
ContractorwillperformtheWorkasfurther provided herein.
1.1TimeofPerformance.Time is of the essence,and the Contractor shall commence the
work as soon as possible following the issuance of a Notice to Proceed”.
1.1.1.N/Acheckifapplicable]It is agreed by the parties to the contract that time is of
the essence and that,in case all the work is not completed before or upon the expiration of the
time limit as set forth,damage,other than those cost items identified in section 1.1.2,will be
sustained by the City and that it is and will be impracticable to determine the actual amount of
damage by reason of such delay;and it is therefore agreed that,subject to Sections 1.13 1.14,
below,the Contractor will pay to the City the sum of five hundred dollars 500.00)per day for
each and every calendar day's delay beyond the time prescribed.
1.1.2N/Acheckifapplicable]In case the work called for under this contract is not
completed within the time limit stipulated herein,the City shall have the right as provided
hereinabove,to extend the time of completion thereof.If the time limit be so extended,the
City shall have the right to charge to the Contractor and to deduct from the final payment for
the work the actual cost to the City of engineering,inspection,superintendence and other
overhead expenses which are directly chargeable to the contract and which accrue during the
ATTACHMENT 2
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period of such extension,except that the cost of final unavoidable delays shall not be included
in such charges.
1.2ConstructionofContractDocuments.Contractor will perform the Work in compliance
with the plans and specifications set forth in the attached Exhibit A.If there is any inconsistency or
conflict between the plans and the specifications,the specifications will prevail.If there is any
inconsistency between the plans and the specifications and this agreement,the terms of this
Agreement shall prevail,unless expressly stated otherwise in a particular specification.
1.3Contractorfurnisheditems.Contractor will furnish all necessary labor,materials,tools,
equipment,and transportation necessary to perform the Work.
1.4 SB 854 requirements
1.4.1 No contractor or subcontractor may be listed on a bid proposal for a public
works project unless registered with the Department of Industrial Relations pursuant to Labor
Code section 1725.5 with limited exceptions from this requirement for bid purposes only
under Labor Code section 1771.1(a)].
1.4.2 No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5.
1.4.3 This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
1.4.4 The Labor Commissioner through the Division of Labor Standards Enforcement
DLSE)may at any time require contractors and subcontractors to furnish electronic certified
payroll records directly to DLSE.All contractors and subcontractors must furnish electronic
certified payroll records directly to the DLSE.
1.4.5 The Prime Contractor is required to post job notices at the job site as prescribed
by regulations currently,8 CCR 16451(d).)
1.5 Use of Employees.
1.5.1.Contractorandanysubcontractorsshallpayallmechanicsand laborers
employed by them to work upon the site of the work unconditionally and without subsequent
deductions or rebate on any account the full amounts due at the time of payment at wage rates
not less than those contained in the applicable prevailing wage determination,regardless of any
contractual relationship which may be alleged to exist between the Contractor and
subcontractors and such laborers and mechanics.
1.5.2.ContractorshallcomplywiththeCaliforniaLaborCodeSection 1775.In
accordance with said Section 1775,Contractor shall forfeit as a penalty to the City,50.00 for
each calendar day or portion thereof,for each workman paid less than the stipulated prevailing
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rates for such work or craft in which such workman is employed for any work done under the
Contract by him or her or by any subcontractor under him or her in violation of the provisions of
the Labor Code and in particular,Labor Code Sections 1770 to 1780,inclusive.In addition to said
penalty and pursuant to Section 1775,the difference between such stipulated prevailing wage
rates and the amount paid to each workman for each calendar day or portion thereof for which
each workman was paid less than the stipulated prevailing wage rate shall be paid to each
workman by the Contractor.
1.5.3.Pursuant to the provision of Section 1770 of the Labor Code of the State of
California,City has ascertained the general prevailing rate of wages which rate includes
employer payments for health and welfare,vacation,pension and similar purposes)applicable
to the work to be done,for straight time work.The holiday wage rate listed shall be applicable
to all holidays recognized in the collective bargaining agreement of the particular craft,
classification,or type of workers concerned.Copies of the General Prevailing Wage
Determination are on file in the office of the City Engineer and are available to the Contractor on
request.The Contractor shall post the wage determination at the site of work in a prominent
place where the workers can easily see it.
1.5.4.Citywillnotrecognizeanyclaim for additional compensation because the
Contractor has paid any rate in excess of the prevailing wage rate obtained from the City Engineer.
The possibility of wage increases is one of the elements to be considered by the Contractor in
determining his or her bid and will not in any circumstances be considered as the basis for a claim
against the City.
1.5.5.TravelandSubsistence Payments.
Contractorshallmaketravelandsubsistence payments to each worker needed to
execute the work in accordance with the requirements in Section 1773.8 of the Labor Code Chapter
880,Statutes of 1968).
1.5.6.Apprentices.
Attentionisdirectedtotheprovisions in Sections 1777.5 Chapter 1411,Statutes
of 1968)and 1777.6 of the California Labor Code concerning the employment of apprentices by
the Contractor or any subcontractor under him.Contractor and any subcontractor under him or
her shall comply with the requirements of said sections in the employment of apprentices.
Information relative to apprenticeship standards,wage schedules and other
requirements may be obtained from the Director of Industrial Relations,ex officio the
Administrator of Apprenticeship,San Francisco,California,or from the Division of
Apprenticeship Standards and its branch offices.
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Copies of Labor Code Sections 1771 requiring prevailing wages),1775 imposing
penalties,including a 50 per day,per worker forfeiture,for failure to pay prevailing wages),1776
requiring contractor to maintain available for inspection certified payroll records),1777.5
requiring certain apprenticeship programs),1813 imposing penalties for failure to make records
available for inspection)and 1815 requiring time and for overtime)are available at the
Department of Industrial Relations website at http://www.dir.ca.gov/
1.6CITYInspector.CITY may designate an architect,engineer,other design professional or
other inspector Inspector")to supervise and/or inspect Contractor's performance of the Work.
The Inspector shall have no authority to change the Work,the compensation for performing the
Work or the time for completing the Work without City's prior written approval.City shall notify the
Contractor in writing,if it designates an Inspector.
1.7SiteConditions.Contractor acknowledges that it has inspected the work site and any
improvements involving the Work and satisfied itself as to the conditions which can affect the Work
or its cost.Contractor has not relied on any representation by CITY or its officers or employees as
to the condition of the site or the houses or any condition that might affect the cost of performing
this Agreement.
1.8NewProductsRequired.All equipment,materials or fixtures furnished by Contractor
under this Agreement shall be new and of the most suitable grade for the intended purpose,unless
otherwise specifically provided.
1.9CompliancewithLaws.The Contractor shall give all notices and comply with all
applicable laws,ordinances,codes,rules and regulations.The Contractor shall secure and pay for
all permits,fees,and licenses necessary for the proper execution and completion of the work.
1.10ProtectionofSiteandImprovements.The Contractor shall preserve and protect the
site,grounds and any involved improvements and shall not alter or damage any portion thereof,
except as is absolutely necessary in order to perform the Work.The Contractor shall repair or
replace,as directed by CITY,any property that it damages,looses or destroys in violation of this
paragraph.Contractor shall assume full responsibility for maintaining the safety of the worksite in
compliance with all applicable state and federal worker safety and protection laws and shall
maintain the worksite in compliance with all such laws.
1.11InspectionofWork.The Contractor shall ensure that the Work is available for
inspection by CITY or its Inspector at all reasonable times and that no work is covered up or rendered
incapable of inspection without prior notice to CITY or its Inspector and a reasonable opportunity
for inspection.The presence or absence of an CITY inspector or the conduct of an inspection by CITY
or its Inspector shall not relieve the Contractor from any contract requirement or compliance with
Exhibit A.
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1.12Title.The Contractor warrants that it conveys full and complete title,free of all liens
and encumbrances,to all materials,supplies,fixtures and equipment furnished to CITY under this
Agreement and agrees to fully defend and indemnify CITY,its officers and employees,and the
houses and homebuyers included in the Work from and against any claim,lien,charge,debt,cost,
expense or liability arising from a breach of said warranty.
1.13Warranties.N/A]In addition to any other warranties in this contract,the Contractor
warrants that the Work conforms to the contract requirements and is free of any defect in
equipment,material or workmanship for a period of one year from the date of final acceptance of
the Work by CITY.If CITY accepts any part of the Work before final acceptance of the entire Work,
the warranty shall continue for the period of one year from the date of such partial acceptance.The
Contractor shall remedy,at the Contractor's expense,any failure to conform,or any defect.Initial
if following sentence applies CITY shall retain N/A%of the Contract Amount to secure the
Contractor's warranty and shall remit the unused portion of that amount at the end of the warranty
period.The time limit of this warranty shall not apply to any latent defects,or gross negligence or
fraud on the part of the Contractor.
1.14.ExtensionofTime.
Should any delays occur which the City may consider unavoidable,as herein defined,the Contractor
shall,pursuant to his or her application,be allowed an extension of time proportional to said delay
or delays,beyond the time herein set forth,in which to complete this contract;and liquidated
damages for delay shall not be charged against the Contractor by the City during an extension of
time granted because of unavoidable delay or delays.
Any claim by Contractor for a time extension based on unavoidable delays shall be based on written
notice delivered to the City within 15 days of the occurrence of the event giving rise to the claim.
Failure to file said written notice within the time specified shall constitute a waiver of said claim.
Notice of the full extent of the claim and all supporting data must be delivered to the City within 45
days of the occurrence unless the City specifies in writing a longer period.All claims for a time
extension must be approved by the City and incorporated into a written change order.
1.15.UnfavorableWeatherandOther Conditions.
During unfavorable weather and other conditions,the Contractor shall pursue only such portions of
the work as shall not be damaged thereby.No portions of the work whose satisfactory quality or
efficiency will be affected by any unfavorable conditions shall be constructed while these conditions
remain,unless,by special means or precautions approved by the City,the Contractor shall be able
to overcome them.
The Contractor shall be granted a time extension of one day for each unfavorable weather day that
prevents him or her from placing concrete forms or placing and finishing concrete or asphalt
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concrete.Such unfavorable weather day is defined as a rain day where precipitation prevents the
contractor from performing the work more than four 4)continuous hours within the authorized
work period or a temperature day where the ambient temperature is below that specified for the
placement of materials associated with the controlling work item for more than four 4)continuous
work hours of the authorized work period.
1.16.Saturday,Sunday,Holiday and Night Work.
No work shall be done between the hours of 6 p.m.and 7 a.m.,nor on Saturdays,Sundays or legal
holidays except such work as is necessary for the proper care and protection of work already
performed,or except in cases of absolute necessity and in any case only with the permission of the
City.
It is understood,however,that night work may be established as a regular procedure by the
Contractor if he or she first obtains the written permission of the City and that such permission may
be revoked at any time by the City if the Contractor fails to maintain at night adequate force and
equipment for reasonable prosecution and to justify inspection of the work.
1.17.HoursofLabor.
Eight 8)hours of labor shall constitute a legal day's work and the Contractor or any subcontractor
shall not require or permit more than eight hours of labor in a day from any person employed by
him or her in the performance of the work under this contract,unless paying compensation for all
hours worked in excess of eight 8)hours per day at not less than 1 times the basic rate of pay.
The Contractor shall forfeit to the City,as a penalty,the sum of twenty five dollars 25.00)for each
workman employed in the execution of the contract by him or her or by any subcontractor,for each
calendar day during which such laborer,workman,or mechanic is required or permitted to labor
more than eight hours in violation of the provisions of Section 1810 to 1816,inclusive,Article 3,
Chapter 1,Part 7,Division 2)of the Labor Code of the State of California and any acts amendatory
thereof.
2.CONTRACT PRICE
The Contractor will be paid for performance of this Agreement time and materials plus
subcontractors will be added as invoice plus 20%per rate sheet provided as Exhibit B.
3.PAYMENT OF CONTRACT PRICE
3.1 City authorizes McLarens to pay Contractor solely and directly for the completed work
performed pursuant to this contract.All payments under this contract shall be made upon the
presentation of certificates in writing to the City and shall show that the work covered by the
payments has been done and the payments thereof are due in accordance with this contract.Within
fifteen days of the City’s receipt of the certificate of payment,City shall review and forward
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authorization for payment to McLarens for its review,approval,and payment to the Contractor.
If,for any reason,Customer receives a check from Insurance Company made payable to Customer,
Customer agrees to pay West Coast Fire and Water immediately upon receipt of the check.In order
to expedite payment to Contractor,Customer hereby appoints Contractor as attorney in fact,
authorizing Contractor to endorse Customer’s name on Insurance Company checks or drafts,and to
deposit insurance checks for the services provided in the amount invoiced.
4.INDEMNIFICATION AND INSURANCE.
4.1Indemnification.The Contractor shall do all of the work and furnish all labor,
materials,tools and appliances,except as otherwise herein expressly stipulated,necessary or proper
for performing and completing the work herein required in the manner and within the time herein
specified.The mention of any specific duty or liability imposed upon the Contractor shall not be
construed as a limitation or restriction of any general liability or duty imposed upon the Contractor
by this contract,said reference to any specific duty or liability being made herein merely for the
purpose of explanation.
The right of general supervision by the City shall not make the Contractor an agent of the City and
the liability of the Contractor for all damages to persons or to public or private property,arising from
the Contractor's execution of the work,shall not be lessened because of such general supervision.
Until the completion and final acceptance by the City of all the work under and implied by this
contract,the work shall be under the Contractor's responsible care and charge.The Contractor shall
rebuild,repair,restore and make good all injuries,damages,re erections and repairs,occasioned or
rendered necessary by causes of any nature whatsoever,excepting only acts of God and none other,
to all or any portions of the work,except as otherwise stipulated.
To the fullest extent permitted by law,Contractor shall indemnify and hold harmless the City and its
officers,directors,agents,and employees from and against all claims,damages,losses and expenses
including but not limited to attorneys'fees,costs of suit,expert witness fees and expenses and fees
and costs of any necessary private investigators arising out of or resulting from the performance of
the work,provided that any such claim,damage,loss or expense 1)is attributable to bodily injury,
sickness,disease or death,or to injury to or destruction of tangible property,other than the work
itself,including the loss of use resulting therefrom and 2)is caused in whole or in part by any act or
omission of the Contractor,any subcontractor,or anyone directly or indirectly employed by any of
them,or anyone for whose acts any of them may be liable,regardless of whether or not it is caused
in part by a party indemnified hereunder,or by the negligence or omission of a party indemnified
herein.
In any and all claims against the City or any of its agents or employees by any employee of the
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Contractor,any subcontractor,anyone directly or indirectly employed by any of them,or anyone
for whose acts any of them may be liable,the indemnification obligation shall not be limited in any
way by any limitation on the amount or type of damages,compensation or benefits payable by or
for the Contractor or any subcontractor under workers'or workmen's compensation acts,disability
benefit acts,or other employee benefit acts.The obligation to indemnify shall extend to and include
acts of the indemnified party which may be negligent or omissions which may cause negligence.
The City shall have the right to estimate the amount of such damage and to cause the City to pay
the same and the amount so paid for such damage shall be deducted from the money due the
Contractor under this contract;or the whole or so much of the money due or to become due the
Contractor under this contract as may be considered necessary by the City,shall be retained by the
City until such suits or claims for damages shall have been settled or otherwise disposed of and
satisfactory evidence to that effect furnished to the City.
4.2Insurance.Contractor shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property which may
arise from or in connection with the performance of the work hereunder by the Contractor,his
agents,representatives,employees or subcontractors.
4.2.1.MinimumScopeof Insurance
Coverageshallbeatleastasbroadas:
A. Insurance Services Office Commercial General Liability coverage Form
No.CG 20 10 10 01 and Commercial General Liability Completed
Operations Form No.CG 20 37 10 01).
B. Insurance Services Office form number CA 0001 Ed.1/87)covering
Automobile Liability,code 1 any auto).
C. Worker’s Compensation insurance as required by the State of California
and Employer’s Liability Insurance.
4.2.2.MinimumLimitsofInsurance
Contractor shall maintain limits no less than:
A. General Liability:1,000,000 per occurrence for bodily injury,personal injury
and property damage including operations,products and completed
operations.If Commercial General Liability Insurance or other form with
a general aggregate limit is used,either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice
the required occurrence limit.Insurance must be written on an occurrence
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basis.
B. Automobile Liability:1,000,000 per accident for bodily injury and property
damage.Insurance must be written on an occurrence basis.
C. Worker’s Compensation Employer’s Liability:1,000,000 per accident for
bodily injury or disease.
4.2.3.DeductiblesandSelfinsuredRetentions
Any deductibles or self insured retentions must be declared to and approved by the City.The
City may require the insurer to reduce or eliminate such deductibles or self insured retentions
with respect to the City,its officers,officials,employees and volunteers;or the Contractor to
provide a financial guarantee satisfactory to the City guaranteeing payment of losses and
related investigations,claim administration and defense expenses;or to approve the deductible
without a guarantee.
4.2.4.REQUIRED Insurance Provisions
Proof of general liability and automobile liability policies are to contain,or be endorsed
to contain,the following provisions:
A.The City,its officers,officials,employees,and volunteers are to be covered as
ADDITIONAL INSURED with respect to liability arising out of automobiles owned,leased,
hired or borrowed by or on behalf of the contractor;and with respect to liability arising
out of work or operations performed by or on behalf of the Contractor including materials,
parts or equipment,furnished in connection with such work or operations.General
liability coverage can be provided in the form of an endorsement to the Contractor’s
insurance,or as a separate owner’s policy.
B.The workers’compensation policy is to be endorsed with a waiver of subrogation.
The insurance company,in its endorsement,agrees to waive all rights of subrogation
against the City,its officers,officials,employees and volunteers for losses paid under the
terms of this policy which arises from the work performed by the named insured for the
City.NOTE:You cannot be added as an additional insured on a workers’compensation
policy.
C.For any claims related to this project,the Contractor’s insurance coverage shall be
primary insurance with respect to the City,its officers,officials,employees,and
volunteers.Any insurance or self insurance maintained by the City,its officers,officials,
employees,or volunteers shall be in excess of the Contractor’s insurance and shall not
contribute with it.
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D.Each insurance policy required by this clause shall be endorsed to state that coverage
shall not be canceled by either party,except after thirty 30)days’prior written notice by
certified mail,return receipt requested,has been given to the City.
E.Note:This protects the Contractor)Coverage shall not extend to any indemnity
coverage for the active negligence of the additional insured in any case where an
agreement to indemnify the additional insured would be invalid under Subdivision b)of
Section 2782 of Civil Code.
5.TERMINATION.
ThisAgreementmayonlybeterminatedbyCity:1)forbreachoftheagreement;2)because
funds are no longer available to pay Contractor for services provided under this Agreement;or 3)
City has abandoned and does not wish to complete the project for which Contractor was retained.
City shall notify Contractor of any alleged breach of the agreement and of the action required to
cure the breach.If Contractor fails to cure the breach within the time specified in the notice,the
contract shall be terminated as of that time.If terminated for lack of funds or abandonment of the
project,the contract shall terminate on the date notice of termination is given to Contractor.City
shall pay the Contractor only for services performed and expenses incurred as of the effective
termination date,unless terminated because the Contractor has failed to satisfactorily cure a breach
after notice in which event City shall:
a.retainanyamountsearnedundertheContractbutnotyetpaidby City;
b.takepossessionofallmaterialand fixtures on the job site;
c.havetherighttocompletetheWorkandrecoverfromContractorany increased cost to
complete the Work above the amounts that would have been paid to Contractor hereunder,
together with any other damages suffered by City as a result of said breach.
6.MODIFICATION OF AGREEMENT.
Citymay,fromtimetotime,requestchangesintheWork,thetimeto complete the work or
the compensation to be paid for the Work.Such changes must be incorporated in written
amendments to this Agreement.To be effective,all such changes as referred to in this section must
be agreed upon in writing by both parties to this agreement.
7.ASSIGNMENT.
TheContractorshallnotassignanyinterestinthisAgreement,and shall not transfer any
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interest in the same whether by assignment or novation),without the prior written consent of City.
8.APPLICATION OF LAWS.
ThepartiesherebyagreethatallapplicableFederal,Stateandlocal rules,regulations and
guidelines not written into this Agreement shall hereby prevail during the period of this Agreement.
9.INDEPENDENT CONTRACTOR.
ItistheexpressintentionofthepartiesheretothatContractorisan independent contractor
and not an employee,joint venturer,or partner of City for any purpose whatsoever.City shall have
no right to,and shall not control the manner or prescribe the method of accomplishing those
services contracted to and performed by Contractor under this Agreement,and the general public
and all governmental agencies regulating such activity shall be so informed.
ThoseprovisionsofthisAgreementthat reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws,rules,regulations,and in
terpretations thereof.No such provisions and no other provisions of this Agreement shall be
interpreted or construed as creating or establishing the relationship of employer and employee
between Contractor and City.
Contractorshallpayallestimatedand actual federal and state income and self employment
taxes that are due the state and federal government and shall furnish and pay worker's compensa
tion insurance,unemployment insurance and any other benefits required by law for himself and his
employees,if any.Contractor agrees to indemnify and hold City and its officers,agents and
employees harmless from and against any claims or demands by federal,state or local government
agencies for any such taxes or benefits due but not paid by Contractor,including the legal costs
associated with defending against any audit,claim,demand or law suit.
Contractorwarrantsandrepresentsthatitisaproperlylicensedfor the work performed
under this Agreement with a substantial investment in its business and that it maintains its own
offices and staff which it will use in performing under this Agreement.
10.GOVERNING LAW.
ThisAgreementshallbegovernedbyandconstruedinaccordancewiththe laws of the State
of California and any legal action concerning the agreement must be filed and litigated in the proper
court in Mendocino County,each party consenting to jurisdiction and venue of California state
courts in Mendocino County.
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COU 2223 177
12
11. SEVERABILITY.
IfanyprovisionoftheAgreementisheld by a court of competent jurisdiction to be invalid,
void,or unenforceable,the remaining provisions shall nevertheless continue in full force and effect
without being impaired or invalidated in any way.
12. INTEGRATION.
ThisAgreement,includingtheexhibits attached hereto,contains the entire agreement
among the parties and supersedes all prior and contemporaneous oral and written agreements,
understandings,and representations among the parties.No amendments to this Agreement shall
be binding unless executed in writing by all of the parties.
13. WAIVER.
NowaiverofanyoftheprovisionsofthisAgreementshallbedeemed,or shall constitute a
waiver of any other provision,nor shall any waiver constitute a continuing waiver.No waiver shall
be binding unless executed in writing by the party making the waiver.
14. NOTICES.
Whenevernotice,paymentorothercommunication is required or permitted under this
Agreement,it shall be deemed to have been given when personally delivered,emailed,or deposited
in the United States mail with proper first class postage affixed thereto and addressed as follows:
CONTRACTOR CITY
Bridges Restoration,LLC City of Ukiah
dba West Coast Fire Water
5846 Live Oak Drive 300 Seminary Ave.
Kelseyville,CA 95451 Ukiah,CA.95482
Email:lmartinez@westcoastfireandwater.com Email:puchasing@cityofukiah.com
Either party may change the address to which notices must be sent by providing notice of that
change as provided in this paragraph.
15. PARAGRAPH HEADINGS.
Theparagraphheadingscontainedhereinareforconvenienceandreference only and are
not intended to define or limit the scope of this agreement.
Page 131 of 238
COU 2223 177
13
16. EXECUTION OF AGREEMENT.
ThisAgreementmaybeexecutedinduplicateoriginals,eachbearingthe original
signature of the parties.Alternatively,this Agreement may be executed and delivered by
facsimile or other electronic transmission,and in more than one counterpart,each of which shall
be deemed an original,and all of which together shall constitute one and the same instrument.
When executed using either alternative,the executed agreement shall be deemed an original
admissible as evidence in any administrative or judicial proceeding to prove the terms and
content of this Agreement.
WHEREFORE,thepartieshaveenteredthis Agreement on the date first written above.
CONTRACTOR CITYOFUKIAH
By:By:
LeonardoMartinez SageSangiacomo
DirectorofLargeLoss CityManager
California Contractor's License Number:1036250
Department of Industrial Relations Registration Number:1000040614
German
Page 132 of 238
COU 2223 177
14
EXHIBIT A SCOPE
The work is for any and all necessary cleaning and/or restoration services at 1350 Hastings Road,
Ukiah,California,that are eligible expenses covered under Claim Number 002 059250 00.Q as
approved by McLarens Insurance and the City of Ukiah.Any expenses not pre approved by
McLarens Insurance and the City of Ukiah will be the sole responsibility of West Coast Fire and Water.
Page 133 of 238
1
West Coast Fire and Water
5846 Live Oak Dr. #1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater.com
Insured: City of Ukiah Home: (707) 463-6233
Property: 1350 Hastings Rd
Ukiah, CA 95482
Estimator: Leo Martinez Business: (707) 245-7017
E-mail: lmartinez@westcoastfireandw
ater.com
Position: Director Of Large Loss
Company: West Coast Fire and Water
Business: 3001 South State St #5
Ukiah, CA 95482
Claim Number:Policy Number:Type of Loss:<NONE>
Date of Loss:Date Received:
Date Inspected:Date Entered: 5/14/2020 9:00 AM
Price List: CAUK8X_SEP22
Restoration/Service/Remodel
Estimate: T&MPRICING
EXHIBIT B
Page 134 of 238
2
West Coast Fire and Water
5846 Live Oak Dr. #1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater.com
T&MPRICING 3/24/2023 Page: 2
CODES
Main Level
REGULAR WAGE (NON PREVAILING)
REGULAR WAGE
DESCRIPTION QTY UNIT PRICE TOTAL
NON PREVAILING WAGE RATE***
1. Skilled Labor 1.00 HR @ 75.00 =75.00
2. Supervisor 1.00 HR @ 85.00 =85.00
3. Project Manager 1.00 HR @ 100.00 = 100.00
4. Project Manager- large loss 1.00 HR @ 125.00 = 125.00
5. Project Estimator 1.00 HR @ 120.00 = 120.00
6. Skilled Biohazard Technician 1.00 HR @ 120.00 = 120.00
7. Biohazard Supervisor 1.00 HR @ 125.00 = 125.00
8. Health and Safety Officer 1.00 HR @ 75.00 =75.00
9. Admin 1.00 HR @ 40.00 =40.00
Overtime rates will be calculated as rates above x1.5
PREVAILING WAGE
DESCRIPTION QTY UNIT PRICE TOTAL
PREVAILING WAGE RATES***
10. Skilled Labor 1.00 HR @ 123.00 = 123.00
11. Supervisor 1.00 HR @ 135.00 = 135.00
12. Project Manager 1.00 HR @ 130.00 = 130.00
13. Project Manager- large loss 1.00 HR @ 140.00 = 140.00
14. Skilled Microbial Remediaton Technician 1.00 HR @ 133.00 = 133.00
15. Microbial Remediation Supervisor 1.00 HR @ 145.00 = 145.00
16. Skilled Biohazard Bloodborne Pathogen Technician 1.00 HR @ 143.00 = 143.00
17. Biohazard Bloodborne Pathogen Supervisor 1.00 HR @ 155.00 = 155.00
18. Health and Safety Officer 1.00 HR @ 140.00 = 140.00
19. Admin 1.00 HR @ 70.00 =70.00
20. Resources Coordinator 1.00 HR @ 100.00 = 100.00
Overtime rates will be calculated as rates above x1.5
MATERIALS Height: 8'
Page 135 of 238
3
West Coast Fire and Water
5846 Live Oak Dr. #1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater.com
T&MPRICING 3/24/2023 Page: 3
DESCRIPTION QTY UNIT PRICE TOTAL
21. 4 mil 10X100 1.00 RL @ 140.00 =140.00
22. 4 mil 10X100 (fire resistant)1.00 RL @ 160.00 =160.00
23. 6 mil 10X100 1.00 RL @ 184.00 =184.00
24. 6 mil 10X100 (fire resistant)1.00 RL @ 315.00 =315.00
25. Absorbent 1.00 BG @ 20.00 =20.00
26. Adhesive spray 1.00 EA @ 15.00 =15.00
27. Air Neutralizer 1.00 EA @ 41.00 =41.00
28. Bags clear bags (pack of 50)1.00 BX @ 43.00 =43.00
29. Bags garbage (pack of 32)1.00 BX @ 51.00 =51.00
30. HEPA vac debris bag 1.00 EA @ 30.00 =30.00
31. Bio hazard bags (pack of 50)1.00 BX @ 75.00 =75.00
32. Booties (pair)1.00 EA @ 1.00 =1.00
33. Botanical disinfectant 1.00 GL @ 95.00 =95.00
34. Box Large 4.5 cubic feet 1.00 EA @ 8.00 =8.00
35. Box Medium 3 cubic feet 1.00 EA @ 6.00 =6.00
36. Box Small 1.5 cubic feet 1.00 EA @ 4.00 =4.00
37. Box waredrobe 24X24X34 1.00 EA @ 23.00 =23.00
38. Bubble wrap roll 1.00 RL @ 115.00 =115.00
39. Carpet shield protector 200'1.00 EA @ 114.00 =114.00
40. Chemical sponges 1.00 EA @ 5.00 =5.00
41. Cleaner glass 1.00 EA @ 15.00 =15.00
42. Cleaner heavy duty degreaser 1.00 EA @ 65.00 =65.00
43. Deoderizer for ducting 1.00 GL @ 47.00 =47.00
44. Deoderizer smoke/odor 1.00 GL @ 126.00 =126.00
45. Deoderizer thermal fog 1.00 GL @ 168.00 =168.00
46. Dry Ice 1.00 LB @ 10.00 =10.00
47. Duct sealant 1.00 GL @ 70.00 =70.00
48. Encapsulant smoke/odor 1.00 5G @ 450.00 =450.00
49. Filter carbon 1000/1200 1.00 EA @ 100.00 =100.00
50. Filter carbon 2000 1.00 EA @ 170.00 =170.00
51. Filter carbon 500 1.00 EA @ 70.00 =70.00
52. Filter HEPA 1000/1200 1.00 EA @ 254.00 =254.00
53. Filter HEPA 2000 1.00 EA @ 294.00 =294.00
54. Filter HEPA 500 1.00 EA @ 194.00 =194.00
55. FIlter pad 1000/1200 1.00 EA @ 3.00 =3.00
56. FIlter pad 2000 1.00 EA @ 3.00 =3.00
57. Filter pad 500 1.00 EA @ 3.00 =3.00
58. Filter pleated 2000 1.00 EA @ 20.00 =20.00
59. Filter pleated 500 1.00 EA @ 16.00 =16.00
60. Filter pleated 1000/1200 1.00 EA @ 18.00 =18.00
Page 136 of 238
4
West Coast Fire and Water
5846 Live Oak Dr. #1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater.com
T&MPRICING 3/24/2023 Page: 4
CONTINUED - MATERIALS
DESCRIPTION QTY UNIT PRICE TOTAL
61. Filter respirator (pair)1.00 EA @ 24.00 =24.00
62. Filter respirator odor (pair)1.00 EA @ 66.00 =66.00
63. Floor scraper blades 1.00 EA @ 2.00 =2.00
64. Furniture blanket 1.00 DA @ 2.00 =2.00
65. Furniture blocks 1.00 BX @ 81.00 =81.00
66. Gloves disposable 1.00 BX @ 18.00 =18.00
67. Lay flat 12"x500'1.00 LF @ 1.00 =1.00
68. Lay flat 18"x500'1.00 LF @ 1.25 =1.25
69. Lay flat 22"x500'1.00 LF @ 1.50 =1.50
70. Lay flat 24"x500'1.00 LF @ 1.75 =1.75
71. Lay flat 30"x500'1.00 LF @ 2.00 =2.00
72. Mop/mop head/bucket combo 1.00 EA @ 25.00 =25.00
73. N-95 1.00 EA @ 5.00 =5.00
74. Paint remover 1.00 GL @ 78.00 =78.00
75. Paint plastic 10x100 2 mil 1.00 RL @ 48.00 =48.00
76. Furniture polish 1.00 EA @ 23.00 =23.00
77. Stainless steel polish 1.00 EA @ 14.00 =14.00
78. Poly hanger T clips 1.00 EA @ 8.00 =8.00
79. Rags white (60 pack)1.00 BX @ 100.00 =100.00
80. Ramboard 38" wide 100'1.00 RL @ 205.00 =205.00
81. Sand bag (filled)1.00 EA @ 40.00 =40.00
82. Saw zawzall blades (metal)1.00 EA @ 4.00 =4.00
83. Saw zawzall blade (wood)1.00 EA @ 5.00 =5.00
84. Scouring sponges (yellow or green)1.00 EA @ 3.00 =3.00
85. Shrink wrap 1.00 RL @ 66.00 =66.00
86. Tacky mat (set of 25)1.00 EA @ 120.00 =120.00
87. Caution tape 1.00 RL @ 34.00 =34.00
88. Duct tape 1.00 RL @ 17.00 =17.00
89. Packaging tape 1.00 RL @ 12.00 =12.00
90. Painters tape 2"1.00 RL @ 20.00 =20.00
91. Painters tape 3"1.00 RL @ 28.00 =28.00
92. Tyvek suits (blue)1.00 EA @ 22.00 =22.00
93. Tyvek suits (white)1.00 EA @ 20.00 =20.00
94. Tyvek suits (yellow)1.00 EA @ 24.00 =24.00
Page 137 of 238
5
West Coast Fire and Water
5846 Live Oak Dr. #1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater.com
T&MPRICING 3/24/2023 Page: 5
CONTINUED - MATERIALS
DESCRIPTION QTY UNIT PRICE TOTAL
95. Water case (24 pack)1.00 EA @ 24.00 =24.00
96. Zipper (2 pack)1.00 EA @ 30.00 =30.00
97. Cleaner simple green 1.00 EA @ 43.00 =43.00
SMALL TOOLS FEE OF 3% WILL BE APPLIED TO INVOICE ON LABOR ONLY**
EQUIPMENT
DESCRIPTION QTY UNIT PRICE TOTAL
98. Air compressor 1.00 DA @ 100.00 = 100.00
99. Air mover 1.00 DA @ 30.00 =30.00
100. Air scrubber 1000/1200 CFM 1.00 DA @ 125.00 = 125.00
101. Air scrubber 2000 CFM 1.00 DA @ 150.00 = 150.00
102. Air scrubber 500 CFM 1.00 DA @ 80.00 =80.00
103. Airless spray 1.00 DA @ 165.00 = 165.00
104. Dehumidifer large 110-159 PPD 1.00 DA @ 175.00 = 175.00
105. Dehumidifer medium 70-109 PPD 1.00 DA @ 150.00 = 150.00
106. Dehumidifer small 69 PPD 1.00 DA @ 120.00 = 120.00
107. Desiccant dehumidifer 1,000-2,500 CFM 1.00 DA @ 710.00 = 710.00
108. Desiccant dehumidifer 10,000 CFM 1.00 DA @ 2,400.00 = 2,400.00
109. Desiccant dehumidifer 15,000 CFM 1.00 DA @ 3,350.00 = 3,350.00
110. Desiccant dehumidifer 3,000-4,000 CFM 1.00 DA @ 1,200.00 = 1,200.00
111. Desiccant dehumidifer 5000 CFM 1.00 DA @ 1,500.00 = 1,500.00
112. Desiccant dehumidifer 7,500 CFM 1.00 DA @ 2,000.00 = 2,000.00
113. Dolly 1.00 DA @ 22.00 =22.00
114. Dry ice blasting machine 1.00 DA @ 650.00 = 650.00
115. Extractor- portable 1.00 DA @ 140.00 = 140.00
116. Extractor- truck mount 1.00 DA @ 525.00 = 525.00
117. Generator 10 KW 1.00 DA @ 125.00 = 125.00
118. Generator 100 KW 1.00 DA @ 950.00 = 950.00
119. Generator 150 KW 1.00 DA @ 1,100.00 = 1,100.00
120. Generator 175 KW 1.00 DA @ 1,250.00 = 1,250.00
121. Generator 200 KW 1.00 DA @ 1,300.00 = 1,300.00
Page 138 of 238
6
West Coast Fire and Water
5846 Live Oak Dr. #1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater.com
T&MPRICING 3/24/2023 Page: 6
CONTINUED - EQUIPMENT
DESCRIPTION QTY UNIT PRICE TOTAL
122. Generator 250 KW 1.00 DA @ 1,450.00 =1,450.00
123. Generator 30 KW 1.00 DA @ 370.00 =370.00
124. Generator 300 KW 1.00 DA @ 1,650.00 =1,650.00
125. Generator 400 KW 1.00 DA @ 2,450.00 =2,450.00
126. Generator 5 KW 1.00 DA @ 95.00 =95.00
127. Generator 50 KW 1.00 DA @ 600.00 =600.00
128. Generator 75 KW 1.00 DA @ 750.00 =750.00
129. Hydroxyl generator 1.00 DA @ 300.00 =300.00
130. Moisture meter 1.00 DA @ 75.00 =75.00
131. Ozone generator 1.00 DA @ 300.00 =300.00
132. Passenger van 1.00 DA @ 195.00 =195.00
133. Pick up tuck 1.00 DA @ 205.00 =205.00
134. PPE harness and lanyard 1.00 DA @ 30.00 =30.00
135. Pressure washer 1.00 DA @ 150.00 =150.00
136. Respirator full face 1.00 DA @ 12.00 =12.00
137. Respirator half face 1.00 DA @ 42.00 =42.00
138. Scaffolding 1.00 EA @ 45.00 =45.00
139. Spider box 1.00 DA @ 72.00 =72.00
140. Spider box cables 100'1.00 DA @ 62.00 =62.00
141. Thermal camera 1.00 DA @ 175.00 =175.00
142. Thermohygrometer 1.00 DA @ 70.00 =70.00
143. Vaccum back pack 1.00 DA @ 95.00 =95.00
144. Vaccum HEPA turtle 1.00 DA @ 95.00 =95.00
145. Work light temporary lighting 1.00 DA @ 20.00 =20.00
146. Workstation (table, chair)1.00 DA @ 50.00 =50.00
VEHICLES
DESCRIPTION QTY UNIT PRICE TOTAL
147. Box truck small 1.00 DA @ 340.00 =340.00
148. Box truck medium 1.00 DA @ 415.00 =415.00
149. Box truck large 1.00 DA @ 510.00 =510.00
Page 139 of 238
7
West Coast Fire and Water
5846 Live Oak Dr. #1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater.com
T&MPRICING 3/24/2023 Page: 7
CONTINUED - VEHICLES
DESCRIPTION QTY UNIT PRICE TOTAL
150. Cargo van 1.00 DA @ 250.00 =250.00
151. Dump truck (does not include dump fees)1.00 DA @ 600.00 =600.00
152. Dump trailer (does not include dump fees)1.00 DA @ 120.00 =120.00
153. Catastrophe trailer 1.00 DA @ 600.00 =600.00
Grand Total Areas:
384.00 SF Walls 144.00 SF Ceiling SF Walls andCeiling528.00
144.00 SF Floor 16.00 SY Flooring 48.00 LF Floor Perimeter
0.00 SF Long Wall 0.00 SF Short Wall 48.00 LF Ceil. Perimeter
144.00 Floor Area 160.44 Total Area 384.00 Interior Wall Area
456.00 Exterior Wall Area 50.67 Exterior Perimeter of
Walls
0.00 Surface Area 0.00 Number of Squares 0.00 Total Perimeter Length
0.00 Total Ridge Length 0.00 Total Hip Length
Coverage Item Total %ACV Total %
Dwelling 29,954.00 79.77%29,954.00 79.77%
Other Structures 0.00 0.00%0.00 0.00%
Contents 7,594.50 20.23%7,594.50 20.23%
Total 37,548.50 100.00%37,548.50 100.00%
Page 140 of 238
8
West Coast Fire and Water
5846 Live Oak Dr. #1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater.com
T&MPRICING 3/24/2023 Page: 8
Summary for Dwelling
Line Item Total 29,954.00
Replacement Cost Value $29,954.00
Net Claim $29,954.00
Leo Martinez
Director Of Large Loss
Page 141 of 238
9
West Coast Fire and Water
5846 Live Oak Dr. #1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater.com
T&MPRICING 3/24/2023 Page: 9
Summary for Contents
Line Item Total 7,594.50
Replacement Cost Value $7,594.50
Net Claim $7,594.50
Leo Martinez
Director Of Large Loss
Page 142 of 238
10
West Coast Fire and Water
5846 Live Oak Dr. #1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater.com
T&MPRICING 3/24/2023 Page: 10
Recap by Room
Estimate: CODES
Area: Main Level
Area: REGULAR WAGE (NON PREVAILING)
REGULAR WAGE 865.00 2.30%
Coverage: Dwelling 100.00% =865.00
Area Subtotal: REGULAR WAGE (NON PREVAILING)2.30%865.00
Coverage: Dwelling 100.00% =865.00
PREVAILING WAGE 1,414.00 3.77%
Coverage: Dwelling 100.00% =1,414.00
MATERIALS 4,759.50 12.68%
Coverage: Contents 100.00% =4,759.50
EQUIPMENT 27,675.00 73.70%
Coverage: Dwelling 100.00% =27,675.00
VEHICLES 2,835.00 7.55%
Coverage: Contents 100.00% =2,835.00
Area Subtotal: Main Level 100.00%37,548.50
Coverage: Dwelling 79.77% =29,954.00
Coverage: Contents 20.23% =7,594.50
Subtotal of Areas 100.00%37,548.50
Coverage: Dwelling 79.77% =29,954.00
Coverage: Contents 20.23% =7,594.50
Total 37,548.50 100.00%
Page 143 of 238
11
West Coast Fire and Water
5846 Live Oak Dr. #1
Kelseyville, Ca 95451
Phone: 1(888)617-3786
Fax: 1(888)411-9985
Federal Employer Identification Number #90-0725162
service@westcoastfireandwater.com
T&MPRICING 3/24/2023 Page: 11
Recap by Category
Items Total %
CONT: PACKING,HANDLNG,STORAGE 2,835.00 7.55%
Coverage: Contents @ 100.00% =2,835.00
LABOR ONLY 2,279.00 6.07%
Coverage: Dwelling @ 100.00% =2,279.00
USER DEFINED ITEMS 4,759.50 12.68%
Coverage: Contents @ 100.00% =4,759.50
WATER EXTRACTION & REMEDIATION 27,675.00 73.70%
Coverage: Dwelling @ 100.00% =27,675.00
Subtotal 37,548.50 100.00%
Page 144 of 238
12
T&MPRICING 3/24/2023 Page: 12
Main Level
MATERIALSMATERIALS
Main Level
12'
12' 8"
12 12
8
Page 145 of 238
Attachment 3
Page 146 of 238
Page 147 of 238
Page 148 of 238
Page 149 of 238
Page 150 of 238
Page 1 of 2
Agenda Item No: 13.c.
MEETING DATE/TIME: 5/17/2023
ITEM NO: 2023-2688
AGENDA SUMMARY REPORT
SUBJECT: Budget Primer and Review of 5-Year Capital Improvement Plan Development.
DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director, Mary Horger,
Financial Services Manager
PRESENTER: Dan Buffalo, Finance Director; Mary Horger,
Financial Services Manager
ATTACHMENTS:
1. Budget Workshop, 6-7-23
2. 5-Year CIP for FYE 24 - Draft
Summary: The Finance Department will conduct a brief training session on the City's budget in preparation for
its presentation of the fiscal year (FY) 2023-24 budget overview scheduled for June 7, 2023. The Department
will also update the Council on the development of the FY 2023-24 5-Year Capital Improvement Plan (CIP)
and solicit additional feedback from the Council before finalizing the draft, leading to departmental
presentation of their budgets, scheduled for June 8 and 9.
Background: Budget Training and Primer for the FY 2023-24 Budget
Understanding the City's budget can be challenging. With over 70 budgeted funds, 16 departments, 70
divisions, and 2,400 individual accounts, its nuance and complexity requires a basic framework of knowledge
of budgetary practices, generally accepted accounting principles (GAAP), and a general understanding of City
operations, debt service, and capital planning.
5-Year CIP Review
The City Council adopts a Five-Year Capital Improvement Plan (CIP) during the budget approval process and
adoption for the following fiscal year. The plan is a fluid, living document which is subject to further revisions
by the Council during the course of the budget year and each subsequent fiscal year. Projects are approved
by the Council on a case-by-case basis. Even though the plan is adopted each year, it is not an automatic
authorization for Staff to proceed with a purchase or project, unless it is part of the formal budget adoption of
that budget year or brought to Council for approval during the course of the year. Further, formal procurement
protocols still apply to all capital acquisitions and projects.
Discussion: Budget Training and Primer for the FY 2023-24 Budget
For this basic training, the Finance Department will cover the budget document preparation, how to read its
sections, and provide an overall primer to Council so that it may better engage in the budget deliberation process
when the draft budget is presented on June 7 and departments present their fiscal plans for the coming year.
To provide training, Staff will utilized the current City budget (FY 22/23), describe its various sections, make
recommendations on how to approach reading and analyzing it, and answer any preliminary questions Council
may have.
The current budget presentation can be found here: https://stories.opengov.com/ukiahca/published/D1CYjww-
IK
The budget workshop presentation for the current budget is found in Attachment 1. Staff will refence this
Page 151 of 238
Page 2 of 2
presentation briefly, but its purpose here is to provide a primer on the materials and manner of the overall
budget presentation scheduled for June 7.
5-Year CIP Review
This is a review and update of the 5-Year CIP. Provided as Attachment 2 is a copy of the draft updated 5-
Year CIP as recommended by Staff.
Updates include:
1. Status of current projects (completed, planned to be deferred, etc.)
2. Proposed additions and project year moves have occurred since the plan was last adopted for the 2023-24
fiscal year.
3. Proposed projects to be considered for future years.
Please note that the updates made to the list are in red font, in an attempt to make it easier for the reader to
identify the changes. Additionally, the column for those items proposed for next fiscal year is highlighted in
yellow, to also assist in easier identification of those items.
The initial presentation by Staff at the meeting will include highlights of the changes to the revised draft CIP
document and will not include a line by line item review. Council should review the report, and Staff will be
available to address/discuss any specific questions.
Once the Council provides comments and direction, and as per the current Budget Development Schedule,
Staff will come back to the Council in June for final review and approval, along with the rest of the budget.
Recommended Action: Receive presentation and training.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Manager's Office
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 152 of 238
BUDGET WORKSHOP
June 1, 2022
Daniel Buffalo, Finance Director
Mary Horger, Financial Services Manager – Capital, Grants, and
Special Projects
ATTACHMENT 1
Page 153 of 238
AGENDA
2
01
Budget
development
process
02
City-wide overview
and highlights
• Revenues and economic
forecasting
03Fire Authority
04
Measure Y
FTE and Personnel 05Budget document
tour 06
Schedule for
remaining budget
workshops
CIP Review and
Input
Page 154 of 238
BUDGET
PROCESS
3
Budget
Schedule
Developed
(December)Budget
Memo and
Instructions
Distributed
(January)
Personnel
and capital
requests
(February)
Mid-Year
Review with
Council
(February -
April)
Budget Open
to
Departments
for Entry
(March)
Analysis
Period
(April)
City
Manager
Revisions
(May)
Budget
Document
Draft
Development
(May)
Council
Review and
Consideration
(June)
Adoption
(June)
Amendments
(throughout
the year)
Page 155 of 238
BUDGET TEAM
Primary Budget Team
•Sage Sangiacomo, City Manager
•Sheri Mannion, HR/Risk Management Director
•Daniel Buffalo, Finance Director
•Mary Horger,Financial Services Manager
•Olga Keough, Controller
•Jessie Brunell, Senior Accountant
•Departmental Budget Teams
Supporting Team
•Kristine Lawler, City Clerk
•Shannon Riley, Deputy City Manager
•Traci Boyl, Management Analyst
4
Page 156 of 238
CITY-WIDE OVERVIEW
AND HIGHLIGHTS
5
Page 157 of 238
FUND FACTS Number of:
•Funds (budgeted): 91 (69)
•Departments: 16
•Divisions: 70
•Accounts: 2,398
6
Page 158 of 238
OBJECTIVES FOR
2022-23 BUDGET
•Efficiency
•Learn from the challenges and opportunities
presented by the pandemic
•Re-align service demands with available
resources
•Cost control
7
Page 159 of 238
SIGNIFICANT
BUDGETARY
CONSIDERATIONS
•Inflationary pressures
•Fuel
•Energy
•Personnel costs
•Utility costs and rates
•Recruitment and retention
•Completion of capital projects
•Increase staffing for public safety
•Potential recession
8
Page 160 of 238
BIG PICTURE
•Revenues
•Appropriations
•(with full allocation)
•Estimated ending fund
balance/working capital:
•(with RDA Successor and UVFD)
$96.5 mil
$138.9 mil
($155.2 mil)
$77.8 mil
($81.7 mil)
9
Page 161 of 238
REVENUES
(BY SOURCE)
$ Revenue
% Share of Total
Revenue
TAXES $25,593,728 26.5%
CHARGES FOR SERVICE 46,196,214 47.9%
GRANTS AND SUBVENTIONS 18,122,117 18.8%
USE OF MONEY AND PROPERTY 1,061,558 1.1%
FINES, FORFEITURES, AND PENALTIES 199,379 0.2%
LICENSES/PERMITS/FRANCHISES 2,646,773 2.7%
OTHER REVENUES 2,710,859 2.8%
Total $96,530,629 100.0%
10
Page 162 of 238
APPROPRIATIONS
(BY CHARACTER)
•Personnel
•Materials, services, and other operating
•Grants and loans issued
•Debt service
•Capital outlay
•$32.9 mil (23.5%)
•$34.6 mil (25.4%)
•$2.1 mil (1.5%)
•$11.7 mil (8.39%)
•$57.9 mil (41.2%)
11
Page 163 of 238
APPROPRIATIONS
(BY ACTIVITY)
•Governmental
•Business-type
•Other
•Administrative and overhead* (4.17% effective rate)
•Internal services (6.83% effective rate)
•Non-Departmental
•$58.2 mil (41.7%)
•$56.8 mil (40.6%)
•$24.8 mil (17.7%)
12
Share of
total
budget
11.00% total
effective indirect rate
*Energy costs used to calculate this allocation will
be based on prior year actuals and not estimated
appropriation amounts.
Page 164 of 238
APPROPRIATIONS
(BY ACTIVITY)
All expenditures, including capital
13
$ Appropriations % Total Share
GOVERNMENTAL:
POLICE 9,413,621 6.7%
FIRE 6,079,505 4.4%
COMMUNITY SERVICES 6,773,717 4.8%
COMMUNITY DEVELOPMENT 3,683,598 2.6%
PUBLIC WORKS 32,255,984 $ 58,206,425 23.1%41.7%
BUSINESS-TYPES:
ELECTRIC 27,799,186 19.9%
WATER RESOURCES 15,946,811 11.4%
AIRPORT 1,413,345 1.0%
GOLF 195,923 0.1%
LANDFILL 11,001,095 7.9%
CONFERENCE CENTER 423,683 56,780,043 0.3%40.6%
ADMINISTRATIVE AND INTERNAL SERVICES:
FINANCE 5,242,322 3.8%
CITY ATTORNEY 258,000 0.2%
CITY TREASURER 85,574 0.1%
HUMAN RESOURCES/RISK MANAGEMENT 4,084,798 2.9%
LEGISLATIVE 128,053 0.1%
CITY MANAGER 2,284,245 1.6%
NONDEPARTMENTAL 12,674,498 24,757,490 9.1%17.7%
TOTAL $ 139,743,959 100.0%
Page 165 of 238
APPROPRIATIONS
(BY ACTIVITY)
Excluding debt service and capital
14
$ Appropriations % Total Share
GOVERNMENTAL:
POLICE 9,233,621 13.1%
FIRE 5,814,470 8.3%
COMMUNITY SERVICES 5,671,712 8.1%
COMMUNITY DEVELOPMENT 3,683,598 5.2%
PUBLIC WORKS 3,412,404 $ 27,815,805 4.8%39.5%
BUSINESS-TYPES:
ELECTRIC 18,279,186 26.0%
WATER RESOURCES 8,705,203 12.4%
AIRPORT 1,413,345 2.0%
GOLF 195,923 0.3%
LANDFILL 657,808 0.9%
CONFERENCE CENTER 395,792 29,647,257 0.6%42.1%
ADMINISTRATIVE AND INTERNAL SERVICES:
FINANCE 5,128,122 7.3%
CITY ATTORNEY 258,000 0.4%
CITY TREASURER 85,574 0.1%
HUMAN RESOURCES/RISK MANAGEMENT 4,084,798 5.8%
LEGISLATIVE 128,053 0.2%
CITY MANAGER’S OFFICE 2,284,245 3.2%
NONDEPARTMENTAL 998,634 24,757,490 7.3%18.4%
TOTAL $ 70,430,488 100.0%
Page 166 of 238
BIG PICTURE BY FUND
15
FUND SUMMARY
Beginning Fund
Balance/Working
Capital
(Estimated)Revenues Appropriations
Other Sources
(Uses) Net
Ending Fund
Balance
Major Funds:
General $ 12,938,946 $ 31,410,111 $ 27,203,033 $ (2,963,358) $ 14,182,666
Electric 16,925,665 20,345,909 32,005,162 - 5,266,412
Water 9,151,516 8,523,021 9,948,371 251,352 7,977,519
Wastewater 6,637,396 8,941,527 14,036,976 2,148,649 3,690,596
Nonmajor Governmental 36,552,210 13,224,082 20,509,975 4,127,513 33,393,830
Nonmajor Enterprise 8,991,732 8,263,483 15,088,291 2,793,076 4,960,000
Admin and Internal Services 20,264,779 17,669,478 32,816,777 200,000 5,317,480
Fiduciary (Budgeted) 6,928,366 5,214,801 3,569,291 (1,644,750) 6,929,127
Total $ 118,390,610 $ 113,592,412 $ 155,177,875 $ 4,912,482 $ 81,717,630
Note: OpenGov Presentation treats “Other Sources” as “Revenue”
Page 167 of 238
AMERICAN
RESCUE ACT
Revenue in two tranches
•Tranche 1, by June 30, 2021
•Tranche 2, by June 30, 2022 Must be expended by
December 31, 2024
Eligible uses (not
inclusive):
•Water, sewer, and broadband
infrastructure
•Pandemic response
•General revenue loss
•Restore public sector workforce
Allocation to Ukiah:
$3,826,344
Amount expended on COVID
response, as of June 1, 2022:
$1,816,140 (COVID response
reimbursement)
$95,518 (public safety equipment)
16
Page 168 of 238
UKIAH VALLEY FIRE AUTHORITY
Partnership Between City of Ukiah and Ukiah Valley Fire District
17
Page 169 of 238
FIRE AUTHORITY
$8.2 million
•City $4.4 mil
•UVFD $2.5 mil
•Ambulance and EMS $1.3 mil
•Arrangement calls for 50/50 split of operating
costs
•2023 Budget: 64/36 City
•(not including ambulance and EMS
Cost of Service
(All sources)
18
Page 170 of 238
MEASURE Y
19
Page 171 of 238
EXPENDITURES Revenue: $3.8 mil
Appropriations: $3.7 mil
•Debt service
•I-Bank ($75K)
•2022 bonds ($1.9 mil)
•Enhanced project capacity in PW ($583K)
•Costs above MOE in GF ($655K)
•Street projects ($500K)
Measure Y
20
Page 172 of 238
PERSONNEL
FTE Changes
21
Page 173 of 238
PEOPLE 262.55
Note: Up 31.46 from 2022
Team Members (FTE)
22
Page 174 of 238
PEOPLE (CONT)
CHANGES TO FTE
23
FTE CHANGES
Position Department FTE Comment
New or enhanced positions:
(2582) Assistant Finance Director Finance & IT 0.50 Enhancing current part‐time position to full‐time
(2731) Payroll Administrator Finance & IT 1.00 Enhancing resources to payroll function
(6734) Fire Inspector I Fire Authority 1.00 Reorganization of services
(6025) Custodian Community Services ‐ Building Maintenance 0.20 Reclassified to full‐time, approved by Council
(6037) Department Analyst City Manager’s Office – Emergency Mgmt 1.00 CMO position as part of emergency management reorg plan
(6126) Event Coordinator Assistant Community Services ‐ Conference Center 1.00 Reinstated position as part of Facilities reorg plan
(6334) Code Enforcement Inspector I Community Development 1.00 Enhanced services – CDBG grant‐funded
(6231) Recreation Coordinator Community Services 1.00 Enhanced services related to after school program
(7903) Day Camp Staff Community Services 25.51 Enhanced services related to after school program
Overhires:
(4063) Firefighter/Paramedic Fire Authority ‐ Short‐term authorized by CM
(6038) Equipment Mechanic Public Works ‐ Garage 1.00 Succession planning
(6330) Customer Service Representative Finance & IT 1.00 Succession planning
(6537) Buyer II Finance & IT 1.00 Succession planning
Total adds and enhancements 35.21
Less net reductions to existing positions (3.75) These are unfilled or vacant classifications
Net FTE change 31.46
Page 175 of 238
PEOPLE (CONT)
RECLASSIFICATION
24
FTE RECLASSIFICATIONS
Position Department FTE Comment
Former: Proposed:
Management Analyst (2591) Senior Management Analyst Human Resources/Risk Management, City Manager's Office 2.00 Change in scope of duties
Fleet & Facility Maintenance Supervisor (2674) Fleet & Facility Maintenance Manager Public Works ‐ Fleet and Facility Maintenance (Garage) 1.00 Change in scope of duties
Lead Building Maintenance Worker (2680) Building Maintenance Supervisor Community Services ‐ Building Maintenance 1.00 Change in scope of duties
HR Technician (6037) Department Analyst Human Resources/Risk Management 1.00 Change in scope of duties
Community Services Receptionist (6130) Administrative Secretary Community Services 1.00 Change in scope of duties
Engineering Technician I (6243) Engineering Technician II Public Works 1.00 Change in scope of duties
Building Official Chief Building Official Community Development 1.00 Change in scope of duties
8.00
Page 176 of 238
BUDGET DOCUMENT
Recommended for 2022-23
25
Page 177 of 238
RECOGNITION
26
Page 178 of 238
TOUR THE DOCUMENT
27
Page 179 of 238
REMAINING BUDGET SCHEDULE
28
Page 180 of 238
REMAINING
SCHEDULE
•June 2-3 Departmental budget presentation
•June 15 Further review and adoption (special meeting, if necessary)
•July 20 Completed document on consent calendar (receive and file)
•Other meetings as necessary or desired
Key Dates
29
Page 181 of 238
CIP REVIEW AND INPUT
30
Page 182 of 238
QUESTIONS
31
Page 183 of 238
FIN
Thank you
Page 184 of 238
300 Seminary Avenue • Ukiah • CA • 95482-5400
FIVE-YEAR
CAPITAL IMPROVEMENT PROGRAM
FOR FISCAL YEAR 2023-2024
(DRAFT)
ATTACHMENT 2
Page 185 of 238
AIRPORT
Page 186 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
AIRPORT ONLY
Fencing is needed at the North East corner of the airport property.
Add'l Comments:
‐$ 30,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 30,000$
Runway 15‐33 is currently 4,423 feet long and 150 feet wide. The project will
reduce width to 75 feet. New pavement marking will be applied. New LED
runway lighting will be installed, which was formerly identified as PC 18159.
Add'l Comments:The FAA has made cost and project scope adjustments. 90%
FAA Grant, 5% Caltrans. Moved from FY 19/20 due to FAA funding timing.
Moved from 20/21. FAA funding not currently available for this project.
Increased from $1.9M. Moved from FYE 22 due to delay in grant award. Project
has been awarded, with an anticipated start date of October 2023.
This project is for the pavement rehabilitation design of Taxiways A (4,540'x55'),
A3 (250'x45'), and A5 (250'x45')pavement rehabilitation assumed to be a crack
fill,seal and slurry. due to thermal and aging related cracking with localized
structural related cracking but no evidence of structural failure. Proposed
rehabilitation is milling top 2 inches of AC crack sealing and pavement repair,
and placement of 2 inch layer of new AC and markings.
Add'l Comments:The FAA has made cost and project scope adjustments.
Moved from FY 21/22, and increased by $88,385. Moved from FY 22/23, and
increased from $148,385. Moved from FY 23/24.
This project will cover construction to rehabilitate pavements of Taxiways A
(4,540'x55'), A3 ( 250'x45') and A5 (250'x45').
Add'l Comments:The FAA has made cost and project scope adjustments.
Moved from FY 2/23, and increased by $839,200. Moved from 24/25, and
increased from $1,339,200.
Contingent upon FAA
Grant Funding.2,850,000$
22/23 23/24 24/25 25/26 26/27
77
8
2
5
2
0
0
.
8
0
2
3
18
0
3
5
N/
A
14
0
3
S
S
t
a
t
e
Ne
w
Gr
a
n
t
Ye
s
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Bu
d
g
e
t
A
d
o
p
t
e
d
X
$ 2,850,000
$ 2,760,433
Bu
d
g
e
t
A
d
o
p
t
e
d
$ 250,000
$ 30,000 Ye
s 30,000$
Runway 15‐33
Pavement
Reduction
(Construction
Phase 2)
Pavement
Rehabilitation of
Taxiways A, A3 and
A ‐ Design
Pavement
Rehabilitation of
Taxeways A, A3 and
A5 ‐ Construction
N
e
w
Gr
a
n
t
Ye
s
77
8
2
5
2
0
0
.
8
0
2
3
0
18
0
3
2
N/
A
14
0
3
S
S
t
a
t
e
I
n
P
r
o
g
r
e
s
s
Gr
a
n
t
Ye
s
FAA Grant Funding
has been approved. $ 2,760,433
SUB‐TOTAL:
INFRASTRUCTURE
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Costs to date Totals
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
27/28
N/
A
14
0
3
S
S
t
a
t
e
Contingent upon FAA
Grant Funding.250,000$ 250,000$
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
AIRPORT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Funding Source Add'l
Comments
AIRPORT
Sh
o
v
e
l
R
e
a
d
y
Costs to date
Fencing at Airport
77
7
2
5
2
0
0
.
5
2
1
0
0
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
18
3
4
8
N/
A
14
0
3
S
S
t
a
t
e
Ne
w
En
t
e
r
p
r
i
s
e
Bu
d
g
e
t
A
d
o
p
t
e
d
X
77
8
2
5
2
0
0
.
8
0
2
3
0
18
0
3
4
*Refer to last page of this document for definition of terms used.PAGE 1
Page 187 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
AIRPORT ONLY
As an ongoing maintenance item, slurry seal on airport aprons.
Add'l Comments:As an ongoing maintenance item, slurry seal on airport
aprons. Added budget for future years.
The Master Plan would focus on updating aviation activity forecasts, runway
length analysis, long‐term development plans, and financial self‐
sufficiency/revenue generation.
Add'l Comments: Conduct study in FY 3/24 and complete in FY 24/25.
‐$ 3,020,433$ 711,000$ 11,500$ 12,000$ 2,862,500$ 13,000$ 6,380,433$
Current tank is a split fuel system, containing both Jet A fuel and Avgas.
Converstion to Jet A is necessary to maximize the fuel sources for the airport,
provide better service to its customers.
Add'l Comments:Moved from FYE 20. Current revenues may not be adequate,
external funding may be necessary. Moved from FYE 22.
‐$ ‐$ 150,000$ ‐$ ‐$ ‐$ ‐$ 150,000$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
11,000$ 11,500$ 12,000$
150,000$
Re
v
i
e
w
e
d
Contingent upon FAA
Grant Funding.
Aiport Operations
Budget.
$ 150,000
450,000$
10,000$
$ 450,000
24/25 25/26 26/27 27/28
77
8
2
5
2
0
0
.
5
2
1
0
TB
D
N/
A
14
0
3
S
S
t
a
t
e
Ne
w
Gr
a
n
t
Ye
s
In
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
Ye
s
AIRPORT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
Or
g
/
O
b
j
77
9
2
5
2
0
0
.
8
0
1
0
0
15
0
4
2
N/
A
14
1
1
S
S
t
a
t
e
SUB‐TOTAL:
22/23 23/24
77
7
2
5
2
0
0
.
5
6
6
0
0
18
3
3
2
N/
A
14
0
3
S
S
t
a
t
e
On
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s
Re
v
i
e
w
e
d
X
Re
v
i
e
w
e
d
13,000$ $ 70,000 12,500$
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Definition of terms used:
Replace 20,000
gallon fuel tank
with 20,000 gallon
Jet A tank
SUB‐TOTAL:
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has
reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
Airport Apron
Slurry Seal
Master Plan
*Refer to last page of this document for definition of terms used.PAGE 2
Page 188 of 238
CITY MANAGER
Page 189 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
CITY MANAGER'S OFFICE ONLY
Replacing parking meters.
Add'l Comments: Funded by line of credit loan proceeds being secured by
Finance as part of a larger capital improvement funding strategy. Moved from
FYE 20 year. Installation will coincide with Streetscape Project. Funding
secured through bond issuance; project put on hold due to COVID‐19 and will
resume when market conditions allow. Moved from FYE 21. Project put on
hold due to COVID‐19 and will resume when market conditions allow. Moved
from FYE 22. Project moved from FYE 25 to coincide with anticipated
development in the downtown.
‐$ ‐$ ‐$ 400,000$ 400,000$ ‐$ ‐$ 400,000$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has
reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Definition of terms used:
Parking Meter
Replacement
SUB‐TOTAL:
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
64
0
1
2
6
0
0
.
8
0
2
3
0
18
1
6
5
N/
A
Do
w
n
t
o
w
n
De
f
e
r
r
e
d
En
t
e
r
p
r
i
s
e
Ye
s 400,000$
Re
v
i
e
w
e
d
Or
g
/
O
b
j
400,000$ $ 400,000
VEHICLES, MACHINERY & EQUIPMENT
Project Name Project Description
CITY MANAGER DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
22/23 23/24 24/25 25/26 26/27 27/28
*Refer to last page of this document for definition of terms used.PAGE 1
Page 190 of 238
COMMUNITY DEVELOPMENT
Page 191 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY DEVELOPMENT ONLY
Purchase of a Ford F150 Lightning EV for the Code Enforcement Inspector.
Add'l Comments:
‐$ ‐$ 50,000$ ‐$ ‐$ ‐$ ‐$ 50,000$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has
reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED" or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Definition of terms used:
Code Enforcement
Inspector Vehicle
SUB‐TOTAL:
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
10
0
2
3
2
0
0
.
8
0
1
0
0
BD
N/
A
N/
A
Ne
w
Ge
n
e
r
a
l
Ye
s 50,000$
No
t
R
e
v
i
e
w
e
d
X
Or
g
/
O
b
j
$ 50,000
VEHICLES, MACHINERY & EQUIPMENT
Project Name Project Description
COMMUNITY DEVELOPMENT
Sh
o
v
e
l
R
e
a
d
y
22/23 23/24 24/25 25/26 26/27 27/28
*Refer to last page of this document for definition of terms used.PAGE 1
Page 192 of 238
COMMUNITY SERVICES
Page 193 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Pathways deteriorating beyond repair, need to be replaced.
Additional Comments:Moved from FYE 22. Moved from FYE 24. Prioritization
and funding source(s) under review. Estimated cost is $75k. Exploring the
Urban Greening Grant for possible funding.
Replace Irrigation System Plan
Additional Comments: Contract in process. Cost increased from $10k
The pool pump house pool is in need of replacement due to age and general
deterioration of the building.
Additional Comments:Project was formerly called "Pool Block House". Looking
for funding. Moved from starting FYE 21. Prioritization and funding source(s)
under review. Estimated cost is $250k. Project deferred if we pursued pool
replacement as below. Consider incorporating into Municipal Pool Replacement.
State grant to provide some grading, flood surveying, debris removal and
planting.
Additional Comments:RFP for design process is complete 12/2018; Hydrology
studies and CEQA complete. Work expected to start in late spring or early
summer, with expectation of project completion in FYE 22.Most recent
schedule indicates bidding in the Spring of 2023. Construction anticipated to
start in Summer of 2023.
Park master plan needed once a site is identified.
Additional Comments:Location and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $3‐5 million.
In 2017 the Community Development Department began work on a Wagenseller
Park FeasibilityAnalysis. It has been determined through the analysis and other
surveys a park is needed in the Wagenseller area. Extensive landscaping,
equipment purchase and installation needed.
Additional Comments:Working with RCHDC to determine location along with
seeking grant funding. Reduced the amount from $950k, to break out the
Master Plan intoa separate line item. Moved from FYE 23.Funding from RCHDC
now seems unlikely. Moved from FYE 24.
$ 875,000
Re
v
i
e
w
e
d
Wagenseller Park
Plan
30
0
2
2
2
5
0
.
8
0
2
2
0
18
0
6
3
N/
A
Or
c
h
a
r
d
&
B
r
u
s
h
No
Potential for Prop 68
Funding $ ‐
McGarvey Park
Pathways
30
0
2
2
2
0
0
.
8
0
2
2
0
18
1
1
6
N/
A
31
0
D
o
r
a
S
t
.
Ne
w
TB
D
No
Fiscal Year Allocation
TBD $ ‐
Re
v
i
e
w
e
d
Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
COMMUNITY SERVICES DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description
875,000$ Ne
w
TB
D
No
Staff will continue to
seek grant funding
for development.
Potential for Prop 68
funding.
875,000$
Re
v
i
e
w
e
d
Wagenseller Park
Development
30
0
2
2
2
0
0
.
8
0
2
2
0
18
0
6
3
N/
A
Or
c
h
a
r
d
&
B
r
u
s
h
$ 832,005
Bu
d
g
e
t
A
d
o
p
t
e
d
Riverside Park
30
5
2
2
2
5
0
.
8
0
2
2
0
18
0
1
4
N/
A
12
8
1
E
.
G
o
b
b
i
In
P
r
o
g
r
e
s
s
Gr
a
n
t
Ye
s Grant funded.
Ne
w
TB
D
Pool Pump House
10
0
2
2
1
0
0
.
8
0
2
2
0
18
0
1
2
N/
A
51
1
P
a
r
k
B
l
v
d
.
Ne
w
TB
D
No
Fiscal Year Allocation
TBD $ ‐
Re
v
i
e
w
e
d
832,005$
McGarvey Park
Irrigation
30
0
2
2
2
0
0
.
8
0
2
2
0
18
1
0
3
N/
A
31
0
D
o
r
a
S
t
.
Ne
w
Ge
n
e
r
a
l
Ye
s X11,400$ $ 11,400
Bu
d
g
e
t
A
d
o
p
t
e
d
*Refer to last page of this document for definition of terms used.PAGE 1
Page 194 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Addition of Recreation Building to the Pool Facility where the unusable kiddie
pool is.This will eliminate the Splash Pad and Day Camp Office projects from this
CIP list.Facility will serve Day Camp,Recreation Classes,Facility Rentals,
Trainings,Meetings,Youth Sports Practices and Green Room for Concerts.
Folded in to the Municipal Pool Replacement project.
Additional Comments:New project which will eliminate duplication and serve
multiple divisions and functions. Prioritization and funding source(s)under
review. Estimated cost is $1 million. Can be rolled into the Municipal Pool
Replacement Project.
Replace sewer lateral connection at the Observatory House.
Additional Comments:Existing sewer lateral has a 90 degree turn and is
causing regular sewage backups.
Paint, repair and replace trim as needed.
Additional Comments:House paint has deteriorated and must be repainted to
retain the integrity of the wood siding and trim. Historic Observatory alsoin
need of maintenance.
Replace temporary ADA ramp built ten years ago with a permanent ADA ramp.
Additional Comments: Priority item for building code compliance.
The Todd Grove picnic area is in need of replacing the asphalt surface area,
barbeque and tables. There is currently $50,000 in Park Development Funds
25100000.39044 to begin planning and design of the area.
Additional Comments:Project funding obtained, went out to bid, and project
currently being awarded. Expected completion Summer 2023. Increased
amount from $100k.
Replacement of this equipment is necessary, due to the age and high usage of
this equipment, as well as safety concerns. Staff will be seeking grant funds to
assist with the cost.
Additional Comments:Staff applied for Prop 68 funds for park renovations
including new playground equipment.
Replace roof at softball fields.
Additional Comments:Prioritization and funding source(s) under review. Roof
currently has some leakage and panels are pealing up. Staff is currently
evaluating the project. Need to explore grant funding. Department
estimate/request is $50,000.
Replace irrigation at softball fields.
Additional Comments:Irrigation system is inefficient and difficult to control
coverage to maintain healthy turf. Needed to remain competitive for
tournaments and reduce liability. Need to explore grant funding. Department
estimate/request is $500,000.
Replace front‐facing fence with an equally decorative,less vandalism prone,
more secure fencing.
Additional Comments:Current fence easily broken to allow after‐hour access.
Frequent repairs and lack of security with current fence.Department estimates
project cost at $40,000.
30
0
2
2
2
0
0
.
8
0
2
2
0
18
0
1
3
N/
A
60
0
L
i
v
e
O
a
k
In
P
r
o
g
r
e
s
s
Ge
n
e
r
a
l
Ye
s
Utilizing Park
Development funds
and General Funds.
Will also be seeking
grant funding.
X
Bu
d
g
e
t
A
d
o
p
t
e
d
X124,850$ $ 124,850
$ ‐
Re
v
i
e
w
e
d
30
2
2
2
2
2
0
.
5
6
3
0
0
18
3
2
3
N/
A
43
2
O
b
s
e
r
v
a
t
o
r
y
Ne
w
Ge
n
e
r
a
l
Ye
s
20,000$
15,000$
X
30
2
2
2
2
2
0
.
5
6
3
0
0
18
3
2
2
N/
A
43
2
O
b
s
e
r
v
a
t
o
r
y
Ne
w
Ge
n
e
r
a
l
Ye
s $ 20,000
Re
v
i
e
w
e
d
X
15,000$ Observatory House
Sewer Lateral
30
2
2
2
2
2
0
.
5
6
3
0
0
18
3
2
1
N/
A
43
2
O
b
s
e
r
v
a
t
o
r
y
Co
m
p
l
e
t
e
d
Ge
n
e
r
a
l
Ye
s
Todd Grove Park
and Pool
Recreation Facility
30
0
2
2
2
0
0
.
8
0
2
2
0
TB
D
N/
A
51
1
P
a
r
k
B
l
v
d
.
Ne
w
TB
D
No
Fiscal Year Allocation
TBD
Observatory House
and Buildings
Exterior Paint
Observatory House
ADA Ramp
Picnic Area at Todd
Grove Park
N/
A
10
4
3
L
o
w
G
a
p
Ne
w
TB
D
No
Seeking grant
funding
$ ‐
Re
v
i
e
w
e
d
Softball Fields
Irrigation
Replacement
30
0
2
2
2
1
0
.
8
0
2
2
0
TB
D
N/
A
90
1
R
i
v
e
r
S
t
r
e
e
t
Ne
w
TB
D
No
Seeking grant
funding
Skate Park Security
Fence
30
0
2
2
2
0
0
.
8
0
2
2
0
18
3
2
Softball Fields
Restroom
Concession Building
Roof Replacement
30
0
2
2
2
1
0
.
8
0
2
2
0
18
1
1
0
N/
A
90
1
R
i
v
e
r
S
t
r
e
e
t
Ne
w
TB
D
No
Fiscal Year Allocation
TBD $ ‐
Re
v
i
e
w
e
d
X
Oak Manor
Playground
Equipment
Replacement
30
3
2
2
2
3
0
.
8
0
1
0
0
18
0
1
0
N/
A
50
0
O
a
k
M
a
n
o
r
Ne
w
Gr
a
n
t
No 100,000$ 100,000$ $ 100,000
Bu
d
g
e
t
A
d
o
p
t
e
d
$ ‐
Re
v
i
e
w
e
d
$ 15,000
Re
v
i
e
w
e
d
$ 15,000
Re
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 2
Page 195 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Develop additional area for meeting, band stand, viewing platforms. Install
lighting.
Additional Comments:Prioritization and funding source(s) under review; Need
to explore grant funding. Department estimate/request is $250,000.
The Municipal Pool at Todd Grove park is approx. 100 years old. Maintenance
costs are becoming prohibitive. The existing facility needs to be demolishedand
remove and a new facility needs to be designed and built. Addition of Recreation
Buildingto the Pool Facilitywhere the unusable kiddie pool is. This will eliminate
the Splash Pad and Day Camp Office projects from this CIP list. Facility will serve
Day Camp, Recreation Classes, Facility Rentals, Trainings, Meetings, Youth Sports
Practices and Green Room for Concerts.
Additional Comments:Funding will need to come from some combination of
grants, fundraising, bond measures, and/or special district. Estimated cost:
$12M.
The Day Camp Office and Storage Buildings are premanufactured buildings that
have reached their life expectancy.
Additional Comments:Frequency of maintenance needs and costs are
increasing. Estimated cost: $240k.
Oak Manor Park is a popular Park with significant daily use, currently served by a
"porta‐potty."
Additional Comments: Grant funds currently being applied for.
Museum exterior is in need of painting to ensure on‐going protection of the
wood surface. According to staff it has been close to ten years since last
exterior painting. Major benefits include the protection of a major City asset
and the maintaining of the beauty of the building for the public.
Additional Comments:Budgeted for this year. Contactor selected, expected
completing Spring 2023.
Outdoor security cameras for protection of property.
Additional Comments: Seek alternate funding. Budget moved from FYE 21, and
increased from $14k. Moved from FY 22 and again in FYE 23 due to higher
priorities.
Building exterior needs painting.
Additional Comments:Funding not secured, planning for routine
maintenance. Moved from FYE 21. Moved from FYE 23.
Lobby tiles are loose and missing, becoming a safety hazard, need to be
replaced.
Additional Comments:A lime intrusion has lifted tiles from conference center
foyer. Moved from FYE 20 due to COVID‐19. Moved from FYE 22 due to COVID‐
19.
Install new security cameras inside and outside the building.
Additional Comments:Looking for funding. Split out cameras as it's own
project. Moved from FYE 23 due to COVID‐19. Reduced amount from $100k,
and moved to FYE 24.
$ 40,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
$ ‐
Re
v
i
e
w
e
d
$ 25,000
Re
v
i
e
w
e
d
X
Conference Center
Exterior Painting X
Conference Center
Floor Repair
73
0
2
2
6
0
0
.
5
6
3
0
0
18
1
1
3
N/
A
20
0
S
.
S
c
h
o
o
l
De
f
e
r
r
e
d
TB
D
No 15,000$ $ ‐
Re
v
i
e
w
e
d
X
18
1
1
2
N/
A
Conference Center
Security Cameras
TB
D
No
Security Cameras at
Museum
10
0
2
2
7
0
0
.
5
4
1
0
0
18
1
1
1
N/
A
43
1
S
M
a
i
n
De
f
e
r
r
e
d
TB
D
No
Seek funding
assistance.20,000$
45,000$ $ 45,000
Re
v
i
e
w
e
d
X
20
0
S
.
S
c
h
o
o
l
Ne
w
73
0
2
2
6
0
0
.
5
4
1
0
0
18
1
1
4
N/
A
20
0
S
.
S
c
h
o
o
l
Ne
w
TB
D
No 25,000$
73
0
2
2
6
0
0
.
5
6
3
0
0
$ 20,000
Re
v
i
e
w
e
d
40,000$ Museum Exterior
Painting
10
0
2
2
7
0
0
.
5
6
3
0
0
18
0
2
3
N/
A
43
1
S
M
a
i
n
In
P
r
o
g
r
e
s
s
Ge
n
e
r
a
l
Ye
s
Skate Park Phase 2 ‐
Back Lot
Development
30
0
2
2
2
0
0
.
8
0
2
2
0
TB
D
N/
A
10
4
3
L
o
w
G
a
p
Ne
w
TB
D
No
Seeking grant
funding
$ ‐
No
t
R
e
v
i
e
w
e
d
TB
D
N/
A
51
2
P
a
r
k
Ne
w
TB
D
No
Fiscal Year Allocation
TBD
Day Camp Office
and Storage
Building
Replacement
TB
D
Municipal Pool
Replacement TB
D
TB
D
N/
A
51
2
P
a
r
k
B
l
v
d
.
Ne
w
TB
D
No
Fiscal Year Allocation
TBD
Oak Manor
Restroom TB
D
TB
D
N/
A
50
1
O
a
k
M
a
n
o
r
Ne
w
TB
D
No
Seeking grant
funding
$ ‐ No
t
130,000$ $ 130,000
No
t
R
e
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 3
Page 196 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Security keyless door lock entry.
Additional Comments:Recent theft and safety concerns. Split out the cardlock
from the cameras. Moved from FYE 21 due to COVID‐19. Moved from FYE 22
due to COVID‐19.
Replace bathroom counter tops and sinks.
Additional Comments: Moved from FYE 22 due to COVID‐19.
Replace aging HVAC at the UVCC before they fail and the rooms are unusable or
emergency repairs become prohibitively expensive.
Additional Comments: 1 unit is $50,000. 3 units are in need of replacement
Install grease trap interceptor to meet code requirements.
Additional Comments:
‐$ 1,158,255$ 1,150,000$ 215,000$ ‐$ ‐$ 875,000$ 2,408,255$
Replacement of vehicles that are no longer cost effective to repair.
Additional Comments:Moved to FYE 22.Moved to FYE 23.Replace with
electric vehicle and increased cost from $40k. Purchased in prior fiscal year.
Replacement of vehicles that are no longer cost effective to repair.
Additional Comments: Moved to FYE 24.
Parks are maintaining two miles of the Great Redwood Trail (GRT), up from less
than one mile. Will soon be expanded to four miles. Parks team spent over 600
hours leaf blowing in calendar year 2021. Manual leaf blowing of GRT and
parking lots is inefficient and not the best use of Park worker's time. Thereis
deferred maintenance at all City parks and staff can't get to these projectsas
they are spending their time blowing leaves in parking lots. Complete Streets
efforts will see additional infrastructure installed that will require a smaller
sweeper.
Additional Comments:Consider as a future purchase as additional paved trails
are built.
‐$ 60,000$ 55,000$ ‐$ 50,000$ ‐$ ‐$ 165,000$
X
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Replacement Truck
SUB‐TOTAL:
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
10
0
2
2
1
0
0
.
8
0
1
0
0
V7
3
7
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Ge
n
e
r
a
l
73
0
2
2
6
0
0
.
8
0
2
2
0
18
1
8
9
N/
A
20
0
S
.
S
c
h
o
o
l
Ne
w
TB
D
No
60,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
73
0
2
2
6
0
0
.
5
6
3
0
0
18
3
2
6
N/
A
20
0
S
.
S
c
h
o
o
l
In
P
r
o
g
r
e
s
s
Ge
n
e
r
a
l
Ye
s 35,000$ 50,000$
X $ 60,000
$ 15,000
Bu
d
g
e
t
A
d
o
p
t
e
d
22/23 23/24 24/25 25/26 26/27 27/28
COMMUNITY SERVICES DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
SUB‐TOTAL:
X
Ye
s
$ 85,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
73
0
2
2
6
0
0
.
5
6
3
0
0
18
3
2
7
N/
A
20
0
S
.
S
c
h
o
o
l
Ne
w
$ 25,000
Re
v
i
e
w
e
d
X
73
0
2
2
6
0
0
.
5
6
3
0
0
TB
D
N/
A
20
0
S
.
S
c
h
o
o
l
Ne
w
TB
D
No
50,000$ $ 50,000
Re
v
i
e
w
e
d
Mini Street
Sweeper
10
0
2
2
1
0
0
.
8
0
1
0
0
TB
D
N/
A
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
TB
D
No X
Replacement Truck
10
0
2
2
1
0
0
.
8
0
1
0
0
18
0
6
6
N/
A
30
0
S
e
m
i
n
a
r
y
De
f
e
r
r
e
d
Ge
n
e
r
a
l
Ye
s 55,000$ $ 55,000
Re
v
i
e
w
e
d
X
Conference Center
Kitchen Grease
Trap Interceptor
Conference Center
HVAC Replacement
Conference Center
Bathroom Repair
Conference Center
Security
25,000$
Ge
n
e
r
a
l
Ye
s 15,000$
30,000$ $ 30,000
Re
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 4
Page 197 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
COMMUNITY SERVICES ONLY
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports
the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The proposed account code where the expense will be accounted for.
Definition of terms used:
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
*Refer to last page of this document for definition of terms used.PAGE 5
Page 198 of 238
ELECTRIC UTILITY
Page 199 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Provides offices and warehouse facilities for the Electric Utility Dept.to
better serve the community. Currently offices are located in 40 year old
temporary modular buildings with no foundation. The electricalconstruction
and maintenance materials are stored in an uninsulated unsealed tin
buildingAdd'l Comments:Expanded scope including re‐roof task. Reduced FYE 20
by $1.550 mil and moved into FYE 21. Project is currently out to bid.
Increased FYE 22 from $120k, and FYE 23 from $30k. Project is 60%
complete. Supply chain issues with electrical equipment. Delayed. Moved
$750k to FYE 23 for interior improvements. Project bid specifications are
near completion, and is anticipated to be awarded this Spring.Estimates for
the interior redesign of the building have exceeded the budget in the 22/23
year by nearly double. Budget amendment will likely be necessary at time
of project award. Due to fire at Hastings, project is moving to FYE 24.
Project cost has increased from $750k due to inflation, as well as additional
scope due to fire. Anticipating $1.2M offset in insurance reimbursement.
Renewable energy development for the Utility’s resource portfolio in
meeting the States green energy mandates.
Add'l Comments:Rebudgeted to insure replacement roofing system
meets building, solar and grading requirements. Moved $1.2 mil out of FYE
20, and moved into FYE 21. IncreasedFYE 22 and FYE 24 from $50k, reduced
FYE 25 from $1 mil. Pushed to 22/23 fiscal year, and increased overall
amount from $2,750,000 due to size of Hasting solar system.Moved out
from FYE 23 due to Hastings fire.
Needed to store hydro specialized plant materials, spare parts, provides staff
workspace and restroom/sink facilities.
Add'l Comments:Moved from FYE 21 due to COVID‐19. Received approval
from Army Corp to tie into water line. Pushed to 22/23 FY and increased
funding due to inflation. Moved from FYE 23.
Evaluate the need and sites available to construct a future electrical
substation to serve future loads based on planning forecasts of the City's
growth.
Add'l Comments:$20k moved from FYE 21, and $300k from FYE 22 due to
COVID‐19. Moved to 23/24 due to heavy workload. Moved from FYE 24.
Purchase of land for material storage yard.
Add'l Comments:Moved from FYE 22. Moved from FYE 24. Prioritization
and funding source(s) under review. Estimated cost is $75k. Exploring the
Urban Greening Grant for possible funding.Moved from FYE 23, and added
$100k.
3,471,861$ 3,125,000$ 5,525,000$ 2,050,000$ 1,000,000$ 1,000,000$ ‐$ 10,025,000$
Hydroelectric Plant
Warehouse, Shop
and Restroom 18
0
3
8
N/
A
Electric Utility
Service Center ‐
Remodel & Facility
Improvements
80
1
2
6
1
0
0
.
8
0
2
2
0
Substation Site
Development
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
4
6
N/
A
80
1
2
6
1
0
0
.
8
0
2
3
0
18
2
6
3
N/
A
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
ELECTRIC UTILITY DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description Costs to date
3,000,000$
17
0
2
3
N/
A
13
5
0
H
a
s
t
i
n
g
s
R
o
a
d
In
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
SUB‐TOTAL:
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Renewable
Resource
Development ‐
Solar
80
1
2
6
1
0
0
.
8
0
2
2
0
EC
C
0
1
N/
A
13
5
0
H
a
s
t
i
n
g
R
o
a
d
I
n
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
Ye
s
Funded by
Greenhouse Gas
Funds
55,000$ 2,000,000$ 2,000,000$ 1,500,000$ 1,000,000$
$ 3,750,000 Ye
s
Mostly covered by
Series 2022 Electric
Revenue Bonds,
$1.2M anticipated
in Insurance
Reimbursement
3,416,861$ 750,000$
TB
D
N
e
w
En
t
e
r
p
r
i
s
e
Ye
s
Series 2022 Electric
Revenue Bonds 300,000$ 300,000$
$225,000 225,000$
12
2
9
L
a
k
e
M
e
n
d
.
I
n
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
Ye
s
Series 2022 Electric
Revenue Bonds
$150,000 250,000.00$
N
e
w
En
t
e
r
p
r
i
s
e
Ye
s
Material Storage
Yard
80
1
2
6
1
0
0
.
8
0
2
1
TB
D
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Bu
d
g
e
t
A
d
o
p
t
e
d
Re
v
i
e
w
e
d
Bu
d
g
e
t
A
d
o
p
t
e
d
1,000,000$ $ 5,500,000
$ 300,000
$ 225,000
$ 250,000
*Refer to last page of this document for definition of terms used.PAGE 1
Page 200 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Upgrade fish hatchery pumps and flow meters.
Add'l Comments:Spec complete for pump replacement. Changed
description to clarify scope. Moved from FYE 22, and added $60k. Approved
for bidding on 2/1/23, budget amendment approved to match engineering
estimate. Increased amount from $260k. Split the total cost between FYE
23 and FYE 24.
Replace station light & power, upgrade station service switchgear.
Add'l Comments:Moved from FYE 21, and increased from $80k. Design to
be outsourced, engineering budgeted for 21/22. Pushed to 22/23 and
increased budget from $120k due to inflation.Moved from FYE 23. Design
underway. Following design, bidding and work to be completed in FYE 24.
Replaces existing low voltage (4160V) system with 12,000 Volt primaryrated
cable and transformers and secondary conductor. Fairgrounds to provide
USERC specified metering and underground duct. Removes existing low
voltage (4160V) system.
Add'l Comments:Rebudgeted to reflect workforce scheduling allocation
due to the Oak Manor Undergrounding project. Reduced amount for FYE 20
by $120k, and changed funding in FYE 22 & 23. Moved forward by 1 year,
project completing 23/24. Pushed out one year, waiting on agreement with
Fairgrounds. Budget increased due to inflation and inclusion of labor in
construction costs. Moving project budget from starting in FYE 24.
Install 3 phase into Oak Manor with special equipment to balance circuits.
Add'l Comments:New project to balance feeder circuits.Moved from
beginning in FYE 24.
Replace accumulators for redundancy of tainter operation.
Add'l Comments:Replace accumulators for redundancy of tainter valve
operation. Tested redundancy and moving from FYE 24.
Transformer replacement and upgrades, wood pole testing and
replacement, system capacity improvements and protection, control,
monitoring and communication enhancements.
Add'l Comments:UG Capital Projects >$10,000 Added funding for FYE 26
and 27. Reduced FYE 24 from $235k.
INFRASTRUCTURE
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Costs to date Totals
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
N
e
w
En
t
e
r
p
r
i
s
e
Ye
s
N/
A
12
2
9
L
a
k
e
M
e
n
d
.
Series 2022 Electric
Revenue Bonds $ 200,000
Funding Source Add'l
Comments
ELECTRIC UTILITY DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
18
1
1
8
$ 232,000
Series 2022 Electric
Revenue Bonds 150,000$
3,774$ 225,000$
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
4
1
N/
A
Uk
i
a
h
E
l
e
c
t
r
i
c
S
y
s
In
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
.
8
0
2
3
0
TB
D
N/
A
Uk
i
a
h
E
l
e
c
t
r
i
c
Ne
w
I
n
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
Ye
s 150,000$
225,000$
80
1
2
6
1
0
0
.
8
0
2
3
0
Oak Manor Circuit
Balancing
Replace
Accumulators at
Hydro for Tainter
Operation
Underground
Capital System
Improvements
(<$50,000 each)
80
1
2
6
1
0
.
8
0
2
3
0
TB
D
N/
A
12
2
9
L
a
k
e
M
e
n
d
.
Upgrade fish
hatchery pumps
and controls
(Hydro)
Automate Station
Light & Power,
Pump & Generator
Controls (Hydro)
Fairgrounds 4160
to 12,000 volt
Conversion
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
3
7
N/
A
12
2
9
L
a
k
e
M
e
n
d
.
D
r
$ 432,000
Bu
d
g
e
t
A
d
o
p
t
e
d
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Bu
d
g
e
t
A
d
o
p
t
e
d
B
u
d
g
e
t
A
d
o
p
t
e
d
$ 150,000
150,000$ 75,000$ $ 450,000
En
t
e
r
p
r
i
s
e
Ye
s
Re
v
i
e
w
e
d
Re
v
i
e
w
e
d
30,000$ 30,000$ 300,000$ $ 330,000
$ 100,000 Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
X
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
4
3
N/
A
Uk
i
a
h
E
l
e
c
t
r
i
c
S
y
s
O
n
‐
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s
Series 2022 Electric
Revenue Bonds 1,010,446$ 235,000$ 200,000$ 235,000$ 235,000$ 235,000$
100,000$ 100,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
27/2822/23 23/24 24/25 25/26 26/27
$ 1,140,000
*Refer to last page of this document for definition of terms used.PAGE 2
Page 201 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Transformer replacement and upgrades, system capacity improvements and
protection, control, monitoring and Communication enhancements.
Add'l Comments:Reduced FYE 20 by $140k, and reduced all future years to
$250k/yr. Increased FYE 21 from $250k. Added funding for FYE 26 and 27.
Added funding for FYE 27. Reduced FYE 24 from $250k.
Upgrades to the governor sensing, controller and feedback transducers to
improve performance and reliability. Existing governor controls frequently
are out of service due to failure or adjustment.
Add'l Comments:Moved from beginning FYE 21 due to COVID‐19. Project
was spread between FYE 22 and FYE 23. Combined into FYE 22 and reduced
by $30k. Moved to 23/24‐24/25 due to workload.Moved to FYE 25 and 26
due to workload.
Install cable and associated equipment for replacing the overhead facilities.
Add'l Comments:Reduced amount from $500k, moved from FYE 21.
Moved from FYE 22. Increased amount from $200k. Funding from 2022
bonds, funding increased to include AT&T and Comcast for joint trench
project, approx. 40% to be reimbursed by AT&T and Comcast. Per Council
directive, undergrounding focus will be redirected to Talmage, the
completion of Oak Manor is being pushed until adequate rate revenue is
System design,equipment and installation to conform to mandated industry
standards.Proposed fire mitigation requirements require selected
equipment to be replaced or protected to reduce fire risk.
Add'l Comments:Reduced amount for FYE 20 from $80k,and amounts
from $200k FYE 22 onward.Shifted budget forward from FYE 22,and
reduced yearly amount from $100k.Removing. Work will be completed in
the Fire Mitigation project.
Upgrade existing and provide redundancy for Hydro transfer trip circuit.
Add'l Comments:Reduced amount for FYE 20 from $225k, and added funds
to FYE 21. Moved from FYE 21. Moved budget from FYE 22, increased
overall amount from $195k due to inflation, and added budget to
subsequent years to include radio redundancy.Moved from beginning in
FYE 23 in order to complete preliminary work that will be completed as part
of Streetscape Phase 2 project.
Relocates or underground overhead electric, phone and cable TV utilities ‐
Henry to Norton, Mill to Gobbi. Will be part of the overall Streetscape
Add'l Comments:Budget increased from $885k to fund complete joint
trench project. Approximately 40% to be reimbursed by AT&T and Comcast,
balance covered by Series 2022 Electric Revenue Bonds.Project scheduled
to go out to be in April 2023.
Matching 25% funds for FEMA HMG for fire mitigation undergrounding,
vegetation management and design services. Electric equipment and wire.
Locations include Clay and Standley Streets, Park Boulevard, Barnes and
Add'l Comments:Increased overall amount from $850k. Moved from FYE
22. Grant received Feb. 2022, 25% grant matching funds.Design
completed. Waiting on a few easements before going out to bid. Work
likely won't start until summer '23. Pushing out project start from FYE 23,
and combining amounts all to fall in FYE 24.
Electrical infrastructure for Western Hills development.
Add'l Comments: Removed $525k from FYE 23, and reduced to $300k.
State St.
Underground
Phase II, District 5:
Overhead to
Underground
Fire Mitigation
Grant Matching
80
1
2
6
1
0
0
.
8
0
2
3
0
18
0
4
7
18
1
2
5
N/
A
12
2
9
L
a
k
e
M
e
n
d
.
D
r
80
1
2
6
1
0
0
.
8
0
2
3
0
Ne
w
En
t
e
r
p
r
i
s
e
Western Hills
Overhead Capital
System
Improvements
(<$50,000 each)
Governor speed
control & Valve
Upgrades (Hydro)
Oak Manor
Dr. Overhead to
Underground
Conversion
System
Modifications for
Fire Mitigation
Efforts
Hy
d
r
o
P
l
a
n
t
N/
A
Hydroelectric Plant
Transfer Trip
Upgrade
$ 1,175,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Re
v
i
e
w
e
d
80
1
2
6
1
0
0
.
8
0
2
3
18
0
4
4
N/
A
Uk
i
a
h
E
l
e
c
t
r
i
c
O
n
‐
g
o
i
n
g
En
t
e
r
p
r
i
s
e
Ye
s
Series 2022 Electric
Revenue Bonds 775,640$ 250,000$ 175,000$ 250,000$ 250,000$ 250,000$
$ 320,000
80
1
2
6
1
0
0
.
8
0
2
3
0
18
1
2
1
N/
A
Oa
k
M
a
n
o
r
D
r
.
N
e
w
En
t
e
r
p
r
i
s
e
Ye
s 800,000$ 800,000$
20,000$ 20,000$ 300,000$
N
e
w
En
t
e
r
p
r
i
s
e
Ye
s
Re
v
i
e
w
e
d
X
80
1
2
6
1
0
0
.
8
0
2
3
0
18
1
2
4
N/
A
Va
r
i
o
u
s
N
e
w
En
t
e
r
p
r
i
s
e
Ye
s 50,000$ 50,000$ 50,000$
375,000$ Ye
s
Series 2022 Electric
Revenue Bonds 15,545$ 275,000$ 275,000$
$ 800,000
80
1
2
6
1
0
0
.
8
0
2
3
0
18
2
5
9
N/
A
St
a
t
e
S
t
r
e
e
t
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
Approximately 40%
Reimbursed by
AT&T and Comcast,
balance Series 2022
Electric Revenue
Bonds
30,261$ 1,200,000$ 500,000$
50,000$ 50,000$ 250,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
50,000$ 50,000$
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
18
3
5
0
N/
A
We
s
t
e
r
n
H
i
l
l
s
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
0
18
2
6
0
N/
A
Mu
l
t
i
p
l
e
Ne
w
$ 1,700,000
Bu
d
g
e
t
A
d
o
p
t
e
d
Bu
d
g
e
t
A
d
o
p
t
e
d
$ 4,750,000
X243,549$ 525,000$ 300,000$
X
75% Covered by
FEMA Hazard
Mitigation
Grant/Balance from
Series 2022 Electric
Revenue Bonds
1,500,000$ 4,750,000$ 1,500,000$ 1,000,000$
Series 2022 Electric
Revenue Bonds 300,000$
Bu
d
g
e
t
B
u
d
g
e
t
A
d
o
p
t
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 3
Page 202 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Installation of wire for individual parcel services. Locations include Gobbi,
Marshall & Leslie Streets.
Add'l Comments:Service infrastructure installation to parcels. Following
completion of the main line installation, staffing pulled to State Street UG
project. Service installation required to complete conversion and removal of
overhead.Reduced total project amount from $350k due to bid
received/awarded and other actual costs coming in.
Extend Cherry Circuit (102) to back feed 303 Circuit to provide redundancy
to southeast Ukiah.
Add'l Comments:
Replace aging copper conductor.
Add'l Comments:Increased FYE 24 budget from $20k, and removed budget
in FYE 26.
Extend fiber optic to Electric Service Center for Substation Visibility and
Hydroelectric Control.
Add'l Comments:
Replace poles identified by the 2022 10‐year pole inspection.
Add'l Comments: Increased from $850k due to inflation. Anticipate needing
to replace 100 poles. Moved from FYE 24 due to budget constraints.
Add additional phase for future generation project on Western Hills.
Add'l Comments:Moved from FYE 23 due to workload/lack of staff to
complete.
Design and build new substation.
Add'l Comments:
Install equipment and facilities to extend the 202 circuit and provide
switching capability on East Gobbi.
Add'l Comments:Design complete. Plan to go out to bid FYE 23,
construction to start summer of '23. Moved from FYE 23.
Underground all overhead power & communications between State &
Airport Park Boulevard.
Add'l Comments: $30k for design, $2.5M for construction.
2,079,215$ 4,960,000$ 7,787,000$ 7,180,000$ 3,135,000$ 4,710,000$ 12,500,000$ 31,842,000$
Gobbi Street 202
Circuit Extension
Pole Replacement
Project
Upgrade to 3
Phase on
Observatory to
Redwood Avenue
Gobbi St. UG
Service Installation
Cherry Circuit
(102) Extension
Across 101
Replace 6 Solid
Conductor
Fiber Optic Cable
Extension
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
TB
D
N/
A
S.
E
.
U
k
i
a
h
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
0
18
3
5
1
N/
A
Mu
l
t
i
p
l
e
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
TB
D
N/
A
13
5
0
H
a
s
t
i
n
g
s
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
TB
D
N/
A
Va
r
i
o
u
s
Ne
w
80
1
2
6
1
0
0
.
8
0
2
3
0
80
1
2
6
1
0
0
.
8
0
2
3
N/
A
TB
D
Ne
w
Ye
s
En
t
e
r
p
r
i
s
e
E
n
t
e
r
p
r
i
s
e
Ye
s
18
3
5
2
N/
A
Ob
s
e
r
v
.
t
o
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
0
TB
D
N/
A
Va
r
i
o
u
s
Ne
w
100,000$ 100,000$
800,000$ $ ‐
Re
v
i
e
w
e
d
80
1
2
6
1
0
0
.
8
0
2
3
18
3
5
8
N/
A
Go
b
b
i
S
t
r
e
e
t
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
TB
D
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
2
3
TB
D
N/
A
175,000$
100,000$ Series 2022 Electric
Revenue Bonds
Series 2022 Electric
Revenue Bonds 175,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
X
1,000,000$ 1,000,000$ $ 1,000,000
20,000$ 500,000$
X
Re
v
i
e
w
e
d
R
e
v
i
e
w
e
d
Series 2022 Electric
Revenue Bonds 75,000$ 75,000$
2,500,000$ 200,000$ 12,500,000$ $ 15,000,000
SUB‐TOTAL:
Ta
l
m
a
g
e
R
o
a
d
Ne
w
New Substation
Talmage
Underground $ 30,000 $ 2,500,000 $ 2,500,000
No
t
R
e
v
i
e
w
e
d
$ 100,000
Bu
d
g
e
t
A
d
o
p
t
e
d
Series 2022 Electric
Revenue Bonds $ 100,000 $ 100,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X $ 75,000
Re
v
i
e
w
e
d
520,000$
$ 200,000
Re
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 4
Page 203 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Electric Meter Replacement and cloud based data management system
improving customer access to outage information, usage data and provide
customer selectable notifications.
Add'l Comments:Currently in the planning stage. Moved from starting FYE
21. Eliminated $500k from FYE 22, and $2M from FYE 23. Added amounts
to FYE 24 and 25.Looking for grant funds to assist with completing this
project. Moved from starting FYE 24.
Replaces 2003 F250 with EV Truck
Add'l Comments:EV options will hit market in FYE 21/22; Planned for FYE
22/23 to ensure quality of vehicle outside of 1st Generation models. Moved
from FYE 23. Moved from FYE 24.
Replaces V2233 Ford F‐550 AT40‐G Articulating Telescopic Aerial Lift Super
cab.
Add'l Comments:Moved budget forward from FYE 24 due to 2+ year lead‐
time, and order has been placed. Planning for outfitting in FYE 24.
Increased amount from $30k. Moved to FYE 25.
Replaces 2007 Ford E150 Van.
Add'l Comments:Replace with an electric vehicle.Moved from FYE 23, and
increased from $60k.
Matching funds for EV charging grant for a Hub location, 4 DC fast chargers
and 2‐dualport Level 2 Chargers
Add'l Comments:
18,706$ ‐$ 450,000$ 1,130,000$ 2,000,000$ ‐$ ‐$ 3,130,000$
Or
g
/
O
b
j
EV Chargers
80
1
2
6
1
0
0
.
8
0
1
0
0
N/
A
N/
A
Ne
w
En
t
e
r
p
r
i
s
e
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Utility/Inspector
Truck
Trouble Truck
Technical Services
Vehicle
SUB‐TOTAL:
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
ELECTRIC UTILITY DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
Ye
s
80
1
2
6
1
0
0
.
8
0
1
0
TB
D
N/
A
N/
A
Ne
w
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
1
0
TB
D
N/
A
N/
A
Ne
w
Ye
s
En
t
e
r
p
r
i
s
e
80
1
2
6
1
0
0
.
8
0
1
TB
D
N/
A
Ne
w
N/
A
En
t
e
r
p
r
i
s
e
Ye
s
80
1
2
6
1
0
0
.
8
0
1
0
V2
2
2
4
Seeking grant
funding.18,706$ 150,000$ Ye
s
Electric Meter
Replacements 15
0
8
0
N/
A
Uk
i
a
h
E
l
e
c
t
r
i
c
In
P
r
o
g
r
e
s
s
En
t
e
r
p
r
i
s
e
No
t
R
e
v
i
e
w
e
d
R
e
v
i
e
w
e
d
Re
v
i
e
w
e
d
22/23 23/24 24/25 25/26 26/27 27/28
2,000,000$ $ 2,150,000
60,000$ 90,000$
$ 500,000 500,000$
$ 300,000
$ 90,000
90,000$ 90,000$ ` $ 90,000
300,000$ 300,000$
Re
v
i
e
w
e
d
Re
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 5
Page 204 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
ELECTRIC UTILITY ONLY
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and
supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Definition of terms used:
*Refer to last page of this document for definition of terms used.PAGE 6
Page 205 of 238
FINANCE/I.T.
Page 206 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
FINANCE/IT ONLY
IT Department needs more operating space. Involves possible removal of a
wall, door, and office reconfiguration, etc.
Additional Comments:
‐$ ‐$ 15,000$ ‐$ ‐$ ‐$ ‐$ 15,000$
Our current AT&T Internet gateway provides service to all of the City of Ukiah
departments for Internet access, as well as Public Safety access to law
enforcement websites and other important services. If service fails, we do
not have a failover scenario in place. A failover scenario would involve an
additional Internet Gateway with a different Internet service provider (ISP).
If one ISP fails, the gateway would failover to the alternate one available.
This would ensure service availability, virtually 100% of the time.
Additional Comments:Moved from FYE 21 due to COVID‐19. Reduced FYE
22 amount from $166,800, and FYE 23 from $48,400. This is contingent on
our Cloud Data and Server Migration in 21/22, which will determine
necessary bandwidth for our current gateway. Moved from FYE 23.
These switches connect the City's computers, phones, printers, and Wi‐Fi
units into the core infrastructure. The switches allow these devices to
connect to the Internet and internal servers. They will be End‐Of‐Life and will
no longer be supported by the manufacturer.
Additional Comments:Some switches are already acquired and will be
installed 22/23. Moving the project from FYE 23.
These switches are the center core of our network infrastructure. They serve
as data conduits for all City of Ukiah operations. They will be end‐of‐life,as
warranty and support runs out during this time‐frame.
Additional Comments:
X15,000$ $ 15,000
No
t
R
e
v
i
e
w
e
d
SUB‐TOTAL:
Redesign of IT
Workspace and
Rooms
20
9
1
3
9
0
0
.
5
6
3
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s
FACILITIES/BUILDINGS/LAND
FINANCE DEPARTMENT
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Costs to date 22/23 23/24 24/25 25/26 26/27 27/28 Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Sh
o
v
e
l
R
e
a
d
y
X
Redundant
Internet Gateway
(Fall‐over Load
Balancer)
20
9
1
3
9
0
0
.
8
0
1
0
0
17
0
4
6
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
On
g
o
i
n
g
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s 24,200$ 24,200$ $ 24,200
Bu
d
g
e
t
A
d
o
p
t
e
d
Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
INFORMATION TECHNOLOGY
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
FINANCE DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description
Cisco Nexus Switch
EOL Replacement
20
9
1
3
9
0
0
.
8
0
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s 110,000$ $ 110,000
Re
v
i
e
w
e
d
X
Cisco Access
Switch EOL
Replacement
20
9
1
3
9
0
0
.
8
0
1
0
0
18
1
0
0
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s X90,000$ 90,000$ 90,000$ 90,000$ $ 180,000
Bu
d
g
e
t
A
d
o
p
t
e
d
*Refer to last page of this document for definition of terms used.PAGE 1
Page 207 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
FINANCE/IT ONLY
Full City broadband connectivity expected by the end of the fiscal year 2023.
Additional Comments:Contract awarded to Magellan in December 2022 for
the implementation of the "Digital Infrastructure Design and Implementation
Plan" in the amount of up to $252,339.
End of Life Routers at all City sites need to be replaced, as these constitute
security breaches from old firmware, etc. Also, support is not available in
case of outages.
Additional Comments:
This will provide a broadband wireless communication network for our Police
Department across the Ukiah Valley, as well as provide Wi‐fi access for other
departments and divisions. Site surveys will be required to establish back‐
haul points which will accommodate multi‐point wireless antennas. A pilot
site will begin Phase I, to establish the first back‐haul point for testing
purposes. Phase II will establish the installation of additional multi‐point
wireless antennas, followed by the Wi‐Fi implementation that will
supplement other City department projects.
Additional Comments:Prioritization and funding source(s) under review.
Need to explore grant funding. Department estimate/request is not known at
this time. Phase I will be started on FY 23/24 and Phase II will be started on
FY 24/25 as funding is acquired.
This project will expand the Ukiah Valley Fire Authority Network
Infrastructure. Phase I would be North Fire Station, and Phase II would be
South Fire Station.
Additional Comments:
This project will provide internet connectivity at the Museum.
Additional Comments:
‐$ 386,539$ 229,200$ 280,000$ 90,000$ ‐$ ‐$ 781,539$
Current vehicle approaching the end of it's useful life.
Additional Comments:Moved from FYE 23 to allow for more EV options;
Electric vehicle.
$ ‐
Re
v
i
e
w
e
d
Wireless Mesh
20
9
1
3
9
0
0
.
5
4
3
3
0
18
3
2
9
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
TB
D
No
Fire Network
Infrastructure
Expansion
20
9
1
3
9
0
0
.
8
0
2
3
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
Ne
w
TB
D
No
$ 35,000
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Truck ‐ Utility
Service Attendant
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
20
5
1
3
3
0
0
.
8
0
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
Ne
w
TB
D
No
Ne
w
TB
D
No 15,000$
35,000$
Re
v
i
e
w
e
d
FINANCE DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
VEHICLES, MACHINERY & EQUIPMENT
SUB‐TOTAL:
Sh
o
v
e
l
R
e
a
d
y
X
$ 15,000
No
t
R
e
v
i
e
w
e
d
Network Routers
for All City Sites
20
9
1
3
9
0
0
.
5
4
3
18
3
2
8
N/
A
30
0
S
e
m
i
n
a
r
y
Ne
w
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s 20,000$ $ 20,000
Bu
d
g
e
t
X
Museum Internet
Connectivity
20
9
1
3
9
0
0
.
8
0
2
3
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
$ 252,339
Bu
d
g
e
t
A
d
o
p
t
e
d
100,000$ 80,000$ $ 180,000
No
t
R
e
v
i
e
w
e
d
Broadband for All
City Sites
20
9
1
3
9
0
0
.
8
0
2
3
0
18
3
9
1
N/
A
30
0
S
e
m
i
n
a
r
y
In
P
r
o
g
r
e
s
s
Gr
a
n
t
Ye
s X252,339$
*Refer to last page of this document for definition of terms used.PAGE 2
Page 208 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
FINANCE/IT ONLY
Vehicle needed for Information Technology staff. Will explore EV options.
Additional Comments: Will be financing.
Staff will be looking to a cloud‐based telephone system that will provide
features and diversity of operation, including "soft phones" that can be
mobile to any location desired, not withstanding on‐premise, home,
conferences, etc. All features move with the phone and provide complete
mobility with full functionality. The beginning of the project would address
external City of Ukiah sites first, and then move to the Civic Center, Annex,
and finally to the Police Department. This multi‐phase project would span
over one site at a time, until all sites are completed. Our current Mitel phone
system is antiquated and at end of life.
Additional Comments:
Our current in‐rack cooling system provides cooling for all of our network
infrastructure, which includes servers, routers, switches and batter‐backup
banks within the racks. The cooler is approximately 15 years old, and is the
oldest in the state of California, end of life, and at risk of failure.
Replacement is critical, as turnaround time would be quesionable in te event
of a failure.
Additional Comments:
‐$ ‐$ 333,900$ 250,000$ ‐$ ‐$ ‐$ 333,900$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
No
t
R
e
v
i
e
w
e
d
X
Vehicle for
Information
Technology
20
9
1
3
9
0
0
.
8
0
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
TB
D
No 30,000$ $ 30,000
No
t
R
e
v
i
e
w
e
d
X
Telephone System
Replacement
20
9
1
3
9
0
0
.
8
0
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
TB
D
No
18,900$ $ 18,900
250,000$ 250,000$ $ 250,000
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council
has reviewed and supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought
to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB‐TOTAL:
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project
In‐Rack Cooler
Replacement
20
9
1
3
9
0
0
.
8
0
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
TB
D
No
No
t
R
e
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 3
Page 209 of 238
FIRE AUTHORITY
Page 210 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
The South Station (Station‐681) has surpassed its useful life span as the facility
infrastructure no longer meets the needs of the UVFA as current staffing levels have
outgrown the existing living space. Station‐681, initially a California Highway Patrol
station, was converted into a fire station and designed to house one full‐time staff
member; UVFA currently staffs the station with three full‐time team members per day
(24‐hours). Additionally, as UVFA grows, it is anticipated that a full‐time ambulance
with another two full‐time team members will be there per day in the foreseeable
future. Station‐681's current footprint would not be equitable or appropriatefor use or
a remodel due to size. Complete replacement of the station is necessary, also a
consideration for station location, selecting a strategic location to give the most
optimal service to the Ukiah Valley.
Additional Comments:Prioritization and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $10 million.
The North Station (Station‐683) has surpassed its useful life span as the facility
infrastructure no longer meets the needs of the UVFA as current staffing levels have
outgrown the existing living space and equipment storage. Station‐683 was purchased
as a temporary solution to have equipment and personnel stationed in the north end
of Ukiah Valley for strategic planning and deployment of services. UVFA currently staffs
the station with three full‐time team members per day (24‐hours). As with all other
UVFA stations, it is anticipated that a full‐time ambulance with another two full‐time
team members will be there per day in the foreseeable future. Station‐683's current
footprint would not be equitable or appropriate for use or a remodel due to size.
Complete replacement of the station is necessary, also a consideration for station
location, selecting a strategic location to give the most optimal service to the Ukiah
Valley.
Additional Comments:Prioritization and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $10 million.
The Central Fire Station (Station‐682) is in need of upgrades and retrofit. Station‐682,
until recently, was used as equipment storage and base of operations for volunteers,
along with housing the On‐Duty Duty Officer. It currently is staff with the Duty Officer
and one full‐time ambulance staffed by two team members per day (24‐hours).
Retrofits and upgrades are needed for bedrooms, bathrooms, office space,kitchen,
living space, apparatus bay, the exterior (including roof repairs), heating and cooling
systems, and installing security measures to protect the facility and fire equipment.
These upgrades/retrofits will maintain the building's footprint utilizing a change in
layout to accommodate the Department's current and future needs as it is anticipated
that additional staffing (fire/EMS) will be added in the foreseeable future.
Additional Comments:Prioritization and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $850,000.
Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
FIRE AUTHORITY
22/23 23/24 24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description
15
0
0
S
S
t
a
t
e
/
1
4
1
L
o
v
e
r
s
L
n
.
Ne
w
TB
D
No
South Station
Replacement
91
5
2
1
4
0
0
.
8
0
2
2
0
18
3
3
4
N/
A
15
0
0
S
S
t
a
t
e
/
1
4
1
L
o
v
e
r
s
L
n
.
Ne
w
TB
D
No
Seeking grant
funding.$ ‐
Re
v
i
e
w
e
d
North Station
Replacement
Central Station
Retrofit
Seeking grant
funding.
91
5
2
1
4
0
0
.
8
0
2
2
0
18
3
3
4
N/
A
15
0
0
S
S
t
a
t
e
/
1
4
1
L
o
v
e
r
s
L
n
.
Ne
w
TB
D
No
10
0
2
1
2
1
0
.
8
0
2
2
0
18
3
3
6
N/
A
$ ‐
Re
v
i
e
w
e
d
Seeking grant
funding.$ ‐
Re
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 1
Page 211 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
The County of Mendocino received a large sum of funds from PG&E as part of the
restitution settlement. As part of the settlement agreement, the County has set aside
funds for fire servicetraining; thus, the County of Mendocino is purchasing a sizeable 5‐
story training tower for the Fire Services in Mendocino County. An MOU is currently
being created between the County of Mendocino and Ukiah City to maintain the
training facility. This facility and grounds have the ability to serve multiple
departments within the municipality (Fire, Police, Utilities, etc.) for training purposes.
With the placement of the tower, the grounds (i.e., pavement, water system, electric,
additional training props, etc.) will be the city's responsibility.
Additional Comments:The $399,971 for the tower purchase is covered by the grant
and $25k is for initial site work to prepare the site for installation. **Additional site
work and improvements will likely be necessary depending on final location and
needs.**Tower has been purchased/received, and location for the tower has been
identified. Actual cost increased from $399,971 due to supply chain/inflationary
impacts. Currently going out to bid for site prep. Increased amount for FYE 23 from
$25k as additional funds will likely be needed for the site prep. Contract for that work
will be awarded this fiscal year.
The Training Room and the Central Fire Station (Station‐682) require upgrades and
retrofitting. The central training room is currently the primary training classroom; it
also serves as the EmergencyCenter of Operations (EOC) in a catastrophic event for the
city or surrounding area. As technology has rapidly changed, the room needstobe
upgraded to match the changes to give our team members the tools needed to
complete our mission. Additionally, UVFA identified an issue with the availability or lack
of training relying on outside resources. After identifying the problem,strategic
planning was put into place to bring our team members the necessary and required
training in‐house, thus requiring upgrades. Upgrades include tables, chairs, audio,
video, internet accessibility, phone systems (including 911 operability), internal &
external communication capabilities, whiteboards, planning boards, etc.
Additional Comments:Prioritization and funding source(s) under review; Need to
explore grant funding. Department estimate/request is $50,000.
467,823$ 50,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 517,823$
This new Command/Chief vehicle would serve as a Division Chief's vehicle.It will
replace C‐6805, a 2006 Chevy 2500 HD, with current mileage of 106,495. The vehicle
transmission is currently failing, leaving the vehicle unfit, unreliable, and leaving team
members in a possibly unsafe or life‐threatening environment during fire suppression
activities. However, the vehicle can be repurposed as a non‐suppression utility vehicle
for the department.
Additional Comments:Moved from FYE 21 due to COVID‐19. Increased the amount
from $50k to include vehicle outfitting. Moved from FYE 21. Vehicle is on order, with
delayed delivery. Rebudgeting remaining amount for outfitting into next fiscal year.
Reduced amount in FYE 22 from $75k and placed remainingamount in FYE 23. Delivery
has been delayed. Moved budget for outfitting from FYE 23, and increased from $22k.
TB
D
No
SUB‐TOTAL:
10
0
2
1
2
1
0
.
8
0
2
2
0
18
3
3
7
N/
A
15
0
0
S
S
t
a
t
e
/
1
4
1
L
o
v
e
r
s
L
n
.
VEHICLES, MACHINERY & EQUIPMENT
FIRE AUTHORITY
In
P
r
o
g
r
e
s
s
TB
D
Ye
s
10
0
2
1
2
1
0
.
8
0
2
2
0
18
3
3
8
N/
A
15
0
0
S
S
t
a
t
e
/
1
4
1
L
o
v
e
r
s
L
n
.
Ne
w
$ 517,823
Bu
d
g
e
t
A
d
o
p
t
e
d
X
$ ‐
Re
v
i
e
w
e
d
X $ 78,021
22/23 23/24 24/25 25/26 26/27 27/28
Sh
o
v
e
l
R
e
a
d
y
Ye
s 53,021$ 22,000$ 25,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Command/ Chief
Vehicle
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
91
8
2
1
4
0
2
.
8
0
1
0
0
V3
1
6
5
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
In
P
r
o
g
r
e
s
s
Di
s
t
r
i
c
t
Training Tower
Grounds
Training Room ‐
Central Station
$399,971 from
PG&E Settlement
Funds for Tower
467,823$ 50,000$
Seeking grant
funding.
*Refer to last page of this document for definition of terms used.PAGE 2
Page 212 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
This new Command/Chief vehicle will serve as a Command/Chief vehicle. It will replace
D‐6802, a 2007 Chevy 2500 HD with 84,072 miles. This vehicle's transmission is also
currently failing along with multiple other problems, leaving the vehicle unfit,
unreliable, leaving team members in a possibly unsafe or life‐threatening environment
during fire suppression activities. This vehicle will be decommissioned and placed as
surplus.
Additional Comments:Purchase cost covers Fire Service Emergency Vehicle outfitting
(Lights, Siren, Radio's, etc.,) Vehicle is on order, with delayed delivery. Rebudgeting
remaining amount for outfitting into next fiscal year. Reduced amount in FYE 22 from
$75k and placed remaining amount in FYE 23.Delivery has been delayed. Moved
budget for outfitting from FYE 23, and increased from $22k.
The Ukiah Valley Fire Authority annual fleet replacement identified T‐6852 for
replacement.Following industry‐standard NFPA guidelines recommends fire engines
serve 10‐years or 75,000 miles as a first out response vehicle,and an additional 5 to 10‐
years or 100,000 miles in service as a reserve apparatus.T‐6852 is a 2009 Pierce Quint
Aerial Apparatus with a 75‐ft.ladder with a current mileage of 47,536.With a
continually growing city in size and height,revised truck's specifications will need to be
considered to meet future demands.T‐6852 will be placed in a reserve status for the
Department
Additional Comments:Fiscal year allocation might move to out years contingent on
condition of the vehicle. Removing to follow UVFA Fleet Replacement Plan.
Due to the current events happening around the United States and the world,it is
unfortunate but imperative that we prepare and be equipped for any and all situations
the UVFA may face. We are taking a proactive instead of a reactive stance in protecting
and providing our team members with the equipment they need to handle even the
direst situations. Following industry‐standard (NFPA‐3000 Active Shooter) equipment
to be purchased will include Flak Jackets, Kevlar Helmets, Medical Triage Bags, and
Medical Triage Equipment.
Additional Comments:Funding for 16 ballistic safety vests.Purchase is in progress,
and expected to be completed by end of this fiscal year.
This vehicle will serve as a Command/Chief vehicle.It will replace the current District‐
Owned C‐6804.C‐6804 will be placed as reserve status as a station utility until its end
of useful service.This is the final phase of purchasing command vehicles for the
foreseeable future.
Additional Comments:Purchase cost covers Fire Service Emergency vehicle outfitting
(lights, siren, radios, etc.). Removing to follow UVFA Fleet Replacement Plan.
These units serve as the final piece in replacing our auto extrication equipment. Three
units are requested and will be battery operated, with the batteries being
interchangeable with our current equipment (cutters/spreaders). These units will be
placed on the three Type I engines that provide primary emergency response. Rams
are utilized in a number of rescue situations, including separating material during
extrications, i.e. separating a crushed metal frame of a vehicle to get to a victim.
Additional Comments:Purchase in progress and anticipated to be completed by end
of this fiscal year.
UVFA's Lift Air Bags are currently past the end‐of‐life expiration date. This item
includes 3 lift bag kits that will be equipped on the three Type I Engines that provide
primary emergency response. Lift bags are used to lift heavy objects including but not
limited to vehicles, boulders, building collapse, confined space rescue, etc.
Additional Comments:Purchase in progress and anticipated to be completed by end
of this fiscal year.
52,454$ 22,546$ 25,000$ $ 77,454 Command/ Chief
Vehicle
91
7
2
1
4
0
0
.
8
0
1
0
0
18
2
7
7
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
In
P
r
o
g
r
e
s
s
Di
s
t
r
c
t
Ye
s
Re
v
i
e
w
e
d
X
X
Bu
d
g
e
t
A
d
o
p
t
e
d
X
$ 45,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
$ 75,000
Re
v
i
e
w
e
d
X
$ ‐
45,000$
75,000$ Ye
s
91
7
2
1
4
0
0
.
8
0
1
0
0
18
3
4
4
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
In
P
r
o
g
r
e
s
s
Di
s
t
r
i
c
t
Ye
s
Ye
s
Command/Chief
Vehicle
Hydraulic Battery
Operated Rams
91
7
2
1
4
0
0
.
8
0
1
0
0
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
Di
s
t
r
i
c
t
Lift Air Bags N/
A
15
0
0
S
S
t
a
t
e
S
t
.
In
P
r
o
g
r
e
s
s
Di
s
t
r
i
c
t
Active Shooter
Safety Equipment
10
0
2
1
2
1
0
.
8
0
1
0
0
18
3
3
9
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
In
P
r
o
g
r
e
s
s
Gr
a
n
t
No
Funded by PG&E
settlement funds.50,910$ $ 50,910
Bu
d
g
e
t
A
d
o
p
t
e
d
Quint Aerial
Apparatus N/
A
10
0
2
1
2
1
0
.
8
0
1
0
0
TB
D
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
TB
D
No
Fiscal Year
Allocation TBD
X15,000$ $ 15,000
Bu
d
g
e
t
A
d
o
p
t
e
d
25
3
2
1
2
1
0
.
5
4
1
0
2
18
3
4
0
*Refer to last page of this document for definition of terms used.PAGE 3
Page 213 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
Operative IQ interrogates these with our current medical equipment tracking and
supply system. These units help track usage, expiration dates, and resupply needs.
Additionally, the up‐to‐date tracking of all current supplies will minimize excess
equipment or spoilage by expiration, saving additional funds.
Additional Comments:The Ukiah Valley Fire Authority is already utilizing the
corresponding software utilized by the machines. The $35k is the one time cost for
two inventory tracking machines. These are similar systems utilized by hospitals for
inventory control of medications and supplies.Purchase in progress and anticipated to
be completed by end of this fiscal year.
Due to the increasing number of rescues in the wilderness areas, along with Low Gap
Park & the Western Hills Trails. UFVA needs a vehicle capable of traversing these areas
to optimize our rescue capabilities, as well as moving equipment and personnel in a
timely manner.
Additional Comments:Vehicle has been purchased and received, and will be fully
outfitted by end of this fiscal year.
(Reserve) used by staff who carry out daily operations with fire prevention and
inspections overseen by the Fire Marshall’s Office, additionally, respond to larger‐scale
incidents within the UVFA’s jurisdiction. As with most UVFA equipment, the most
notable benchmark for UVFA is response volume which indicates usage hours.Itis
recommended that front‐line vehicles be placed in reservestatus at 6,000 hours or 7 to
10 years of front‐line service. Additionally, it is recommended that all reserve
equipment be retiredafter 12,000 hours of service or 15 to 20 of service. Other aspects
include excepted future use, past apparatus required maintenance and downtime, and
cost allocation. P‐6815 recommended replacement in 2023; the current vehicle will be
removed from service and placed as surplus due to the cost of repairs to the
transmission.
Additional Comments:Following UVFA Current Fleet Replacement Plan: Fire
Prevention/Inspection Vehicle.
The crucial component utilized by the Fire Service allows team members to respond to
any emergency ranging from fire,medical, rescue,hazmat, vehicle fire/crashes,etc. Fire
engines and trucks are broken down into various classes (Type‐I, Type‐II,Type‐III, etc.)
based on the capabilities or specialized equipment of the apparatus. The most notable
benchmark is response volume which indicates usage hours. Other aspects include
excepted future use, mileage, past apparatus required maintenance, and downtime
(out of service due to repairs); it is recommended that front‐line vehicles be placed in
reserve status at 6k hrs or 7 to 10 yrs of front‐line service. Additionally,it is
recommended that all reserve apparatus be retired after 12k hrs of service or 15 to 20
yrs of service. BR‐6861 (Type‐VI): This new purchase will be recommended in 2023,
switching from our current Type‐II apparatus to a more versatile and maneuverable
Type‐VI for our front‐line team members and stations. E‐6861 (Type‐II): recommended
to be repurposed as a reserve with the purchase of B‐6861 in 2023; current E‐6861 will
replace E‐6872. E‐6872 (Type‐III): will be replaced as the current front‐line apparatuses
(Type‐II) are moved to reserve status and be listed as surplus.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
The Boat is used for water operations and rescue. The recommended replacement is
front‐line for 7 to 10 years and retired after 15 to 20 years of service. Based on the
degrading of the marine material over time and hard use. B68‐1: recommended
replacementin 2023; the current B68‐1 will be placed in reserve status as B68‐2. B68‐2:
will be replaced as current front‐line vehicles are moved to reserve status and be listed
as surplus.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
50,000$ $ 50,000
No
t
R
e
v
i
e
w
e
d
X
Bu
d
g
e
t
A
d
o
p
t
e
d
X
$ 40,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
$ 35,000
36,432$ 40,000$
10
0
2
1
2
1
0
.
8
0
1
0
0
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
Ge
n
e
r
a
l
No
Ye
s
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
In
P
r
o
g
r
e
s
s
Di
s
t
r
i
c
t
No
Fire Prevention /
Inspection Vehicle
Medical
Equipment
Inventory Control
System
71
0
2
1
1
0
0
.
8
0
1
0
0
18
3
4
1
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
In
P
r
o
g
r
e
s
s
Am
b
u
l
a
n
c
e
Utility Transport
Vehicle
91
7
2
1
4
0
0
.
8
0
1
0
0
E4
9
7
5
547,000$ $ 547,000
No
t
R
e
v
i
e
w
e
d
35,000$
Type VI Brush
Squad TB
D
TB
D
N/
A
15
0
0
S
.
S
t
a
t
e
S
t
.
Ne
w
TB
D
No
Rescue Boat
(Specialized
Vehicle)
10
0
2
1
2
1
0
.
8
0
1
0
0
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
Ge
n
e
r
a
l
No 32,000$ $ 32,000
No
t
R
e
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 4
Page 214 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
The crucial component utilized by the Fire Service allows team members to respond to
any emergency ranging from fire,medical, rescue,hazmat, vehicle fire/crashes,etc. Fire
engines and trucks are broken down into various classifications (Type‐I, Type‐II, Type‐III,
etc.) based on the capabilities or specialized equipment of the apparatus. The most
notable benchmark is response volume which indicates usage hours. Other aspects
include excepted future use, mileage, past apparatus required maintenance, and
downtime (out of service due to repairs); it is recommended that front‐line vehicles be
placed in reserve status at 6,000 hours or 7 to 10 years of front‐line service.
Additionally, it is recommendedthat all reserve apparatus be retiredafter 12,000 hours
of service or 15 to 20 of service. T‐6852 recommended replacement in 2024; the
current T‐6852 will be removed from service and listed as surplus.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
The crucial component utilized by the Fire Service allows team members to respond to
any emergency ranging from fire,medical, rescue,hazmat, vehicle fire/crashes,etc. Fire
engines and trucks are broken down into various classifications (Type‐I, Type‐II, Type‐III,
etc.) based on the capabilities or specialized equipment of the apparatus. The most
notable benchmark is response volume which indicates usage hours. Other aspects
include excepted future use, mileage, past apparatus required maintenance, and
downtime (out of service due to repairs); it is recommended that front‐line vehicles be
placed in reserve status at 6,000 hours or 7 to 10 years of front‐line service.
Additionally, it is recommendedthat all reserve apparatus be retiredafter 12,000 hours
of service or 15 to 20 of service. Due to the current use (Hours), E‐6881 and E‐6883 will
be well over 6,000 before the seven‐year mark as, on average, each apparatus puts
approximately 1,500 hours of usage per year. E‐6881 has the higher use of the two,
which puts it first for replacement.E‐6881 (Type‐I): It is recommended for replacement
in 2025; the current E‐6881 will be repurposed as a reserve and replace E‐6882.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
The crucial component utilized by the Fire Service allows team members to respond to
any emergency ranging from fire,medical, rescue,hazmat, vehicle fire/crashes,etc. Fire
engines and trucks are broken down into various classifications (Type‐I, Type‐II, Type‐III,
etc.) based on the capabilities or specialized equipment of the apparatus. The most
notable benchmark is response volume which indicates usage hours. Other aspects
include excepted future use, mileage, past apparatus required maintenance, and
downtime (out of service due to repairs); it is recommended that front‐line vehicles be
placed in reserve status at 6,000 hours or 7 to 10 years of front‐line service.
Additionally, it is recommendedthat all reserve apparatus be retiredafter 12,000 hours
of service or 15 to 20 of service. Due to the current use (Hours), E‐6881 and E‐6883 will
be well over 6,000 before the seven‐year mark as, on average, each apparatus puts
approximately 1,500 hours of usage per year. E‐6883 has the second highest use of the
two, which puts it second for replacement. E‐6883 (Type‐I): recommended replacement
in 2026; between former E‐6881 and E‐6883, one will be used as a reserve as (E‐6882)
while the other will be listed as surplus.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
Specialized vehicles are generally designed for a specific purpose (Support/Air Unit,
USAR, Boat) utilized by the UVFA. These units play a critical role in the success of the
UVFA’s mission. The USAR (Urban Search & Rescue) is designed for natural disasters,
confined space rescue, and collapse rescue. Support/Air and USAR were based on
usage of the vehicle; it is recommended for replacement at 12,000 or 15 to 20 years of
service. A significant change, USAR‐68 is currently a pull‐behind trailer without a
dedicated vehicle for towing; this will be a utility truck with a crane to haul the
specialty trailers(USAR/Swiftwaterrescue trailers).It will allow for a rapid response in a
time sensitive environment, with the small crane attached making the vehicle more
versatile and adaptable for any situation that team members encounter. USAR‐68:
recommended replacement in 2027; the current USAR‐68 trailer will be placed as
surplus or utilized by another City Department.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
$ 1,800,000
No
t
R
e
v
i
e
w
e
d
Quint Aerial
Apparatus TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
TB
D
No X
Fire Engine
Apparatus TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
TB
D
No 935,000$ $ 935,000
No
t
R
e
v
i
e
w
e
d
X
1,800,000$
956,000$ $ 956,000
No
t
R
e
v
i
e
w
e
d
Fire Engine
Apparatus TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
TB
D
No X
Tech Rescue
Tow/Haul
(Specialized
Vehicle)
TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
TB
D
No 260,000$ $ 260,000
No
t
R
e
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 5
Page 215 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
UKIAH VALLEY FIRE AUTHORITY ONLY
This trailer will be dedicated to swift water rescue equipment including a boat. This
trailer gives team members the ability to maintain and rapidly respond to any water
rescue incident. All water rescue equipment will be stored within the trailer, including
the inflatable boat. The trailer allows the ability to maintain all equipment in a
controlled environment.
Additional Comments: Following UVFA Current Fleet Replacement Plan.
141,907$ 230,456$ 132,000$ 1,800,000$ 1,010,000$ 956,000$ 842,000$ 5,031,385$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Swiftwater Rescue
Equipment Trailer TB
D
TB
D
N/
A
15
0
0
S
S
t
a
t
e
S
t
.
Ne
w
TB
D
No 35,000$ $ 35,000
No
t
R
e
v
i
e
w
e
d
X
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB‐TOTAL:
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and
supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
*Refer to last page of this document for definition of terms used.PAGE 6
Page 216 of 238
POLICE
Page 217 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
POLICE ONLY
The Ukiah Police Department has been using the same Computer Aided
Dispatch (CAD) platform since 1998. The provider of this CAD system changed
ownership multiple times, since our initial purchase. Currently there are only 6
agencies in the state using this system and it does not have standard
functionality such as mapping. It is likely that this CAD system will be
discontinued in the future. Fortunately, the current owner of this old system is
our Records Management System provider and offers a modernizationupgrade.
This would allow for the seamless flow of information from our CAD system,
Records Management System and our MDT’s. This modernization software
would also provide a mapping component to our CAD and MDT software which
is an industry standard now.
Additional Comments:Cost of project per Fiscal year may vary depending on
start date, but total cost is identified.Moved from starting in FYE 24, and
increased total project amount from $491,593. Staff is still looking for grant
funding. Additionally,current staff resources are unable to support a project of
this size.
The Ukiah Police Department maintains a universal power supply, which is
failing and past its life cycle. This UPS is a battery backup system which is
needed to maintain phone and radio communications in our Emergency
Dispatch Center in the event of a power outage and generator failure.
Additional Comments:Cost of project includes equipment and on site service
and setup. Increased budget amount for FYE 23 from $28,727.
38,333$ 35,208$ 90,325$ 90,325$ 90,325$ 180,651$ 220,617$ 617,126$
The Ukiah Police Department has maintained a Gun Range at the end of Vichy
Springs Road adjacent the old dump property for more than 50 years. In
previous years, staff identified the need to perform what is known as berm
mining prior to any future improvements and had previous budgeted monies in
the Fiscal Year 19/20, which was cut due to COVID, but still remains a priority.
Additional Comments:Currently there are a number of improvements at the
facility that need to be made, however none of these can be accomplished,until
this can occur.
29,754$ 30,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 30,000$
X
Police Department
Computer Aided
Dispatch & Mobile
Digital Terminal
Software
10
0
2
0
2
1
0
.
5
4
3
3
0
/
.
5
4
3
2
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
TB
D
No
May explore
financing options.90,325$ 90,325$ 90,325$ 180,651$ 220,617$ $ 581,918
Re
v
i
e
w
e
d
Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
INFORMATION TECHNOLOGY
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
POLICE DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description
Police Department
Server Room
Battery Backup
10
0
2
0
2
1
0
.
5
4
1
0
0
18
3
3
0
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Co
m
p
l
e
t
e
d
Ge
n
e
r
a
l
Ye
s X38,333$ 35,208$ $ 35,208
Bu
d
g
e
t
A
d
o
p
t
e
d
SUB‐TOTAL:
INFRASTRUCTURE
POLICE DEPARTMENT
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date 22/23 23/24 24/25 25/26 26/27 27/28 Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Sh
o
v
e
l
R
e
a
d
y
Ukiah Gun Range
Berm Mining
10
0
2
0
2
1
0
.
8
0
2
3
0
18
3
3
1
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Co
m
p
l
e
t
e
d
Ge
n
e
r
a
l
Ye
s 29,754$ 30,000$ $ 30,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
SUB‐TOTAL:
*Refer to last page of this document for definition of terms used.PAGE 1
Page 218 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
POLICE ONLY
Annually the Police Department schedules the replacement of two patrol cars.
Typically,a patrol car lasts about 3 years before it reaches the end of it's service
life. It takes the department about a year to order, receive and outfit a car for
patrol use. By scheduling regular replacement of cars, the department ensures
we have enough cars available for use.
Additional Comments:The Department has maintained a vehicle replacement
plan of two vehicles per year, which was previously reduced due to COVID‐19.
The budget has been increased from $100k yearly, as current vehicle
replacement actual cost exceeds prior budgeted amounts. This is also a
consideration of inflation. Revised PC's.Increased amount in FYE 23 from
$150k to reflect cost increase for two hybrid vehicles currently on order.
Increased future years from $150k as well in consideration of inflation.
The Ukiah Police Department has deployed Tasers since 2018, utilizing a 5‐year
purchasing program to maintain current equipment and which provides support
for hardware, supplies, and technologythrough the term of the agreement.The
current agreement with Axon expires in 2022.
Additional Comments:As explained in our prior CIP plan, the department has
maintained a purchasing plan to support our tasers, which is expiring this year.
Unless renewed, equipment will not be repairable or supported. Yearly pricing
has increased from $15k.Unencumbered contract was awarded FYE 23.
Reduced amount in FYE 23/24/25/26/27 from $32k to reflect five‐year contract
commitment that will have to be rebudgeted for the life of the contract.
The Ukiah Police Department has deployedbody‐cameras to memorializeofficer
contacts, criminal conduct, and investigative activities for more than 10 years.
These video and audio recordings are used as evidence in criminal and civil
cases, as well as for internal quality assurance. The current purchasing program
expires in 2023, and provides for evidence storage, current and reliable
equipment, and support for hardware and software for the term of the
agreement.
Additional Comments:As explained in our prior CIP plan, the department has
maintained a purchasing plan to support our body worn cameras, which is
expiring in May of 2023. Unless renewed, equipment will not be repairable or
supported, essentially making them inoperable. Due to the fact that our tasers
are also due for renewal, the department is exploringa bundlingoptionas a cost
savingmeasure. Overall cost has increased from $79k.Unencumbered contract
was awarded FYE 23. Reduced amount in FYE 23/24/25/26/27 from $52k to
reflect five‐year contract commitment that will have to be rebudgeted for the
life of the contract.
On
g
o
i
n
g
Ge
n
e
r
a
l
47,683$ 47,954$ 47,954$ 47,954$ 47,954$
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Annual Police Car
Replacement
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
10
0
2
0
2
1
0
.
8
0
1
0
0
26,697$ 26,974$
X175,000$
Sh
o
v
e
l
R
e
a
d
y
No
May explore
financing options.167,000$ 175,000$ 175,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
$ 692,000
22/23 23/24 24/25 25/26 26/27 27/28
Replace Tasers N/
A
10
0
2
0
2
1
0
.
5
4
1
0
0
18
3
4
5
30
0
S
e
m
i
n
a
r
y
A
v
e
.
In
P
r
o
g
r
e
s
s
Ge
n
e
r
a
l
Ye
s
Grant funding may
be available.
VEHICLES, MACHINERY & EQUIPMENT
POLICE DEPARTMENT
26,974$ 26,974$ 26,974$ 26,974$ $ 134,870
Bu
d
g
e
t
A
d
o
p
t
e
d
X
V4
2
1
5
&
V
4
2
1
8
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Replace Body
Cameras
10
0
2
0
2
1
0
.
5
4
1
0
0
18
3
4
6
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
In
P
r
o
g
r
e
s
s
Ge
n
e
r
a
l
Ye
s
Grant funding may
be available.47,954$ $ 239,770
Bu
d
g
e
t
A
d
o
p
t
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 2
Page 219 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
POLICE ONLY
The Ukiah Police Department would like to purchase two "DJI Mavic 3T"
unmanned aircraft systems (drones) from Axon. The drones are $7,500 each.
Each drone has an annualsoftware cost of $2,200a year and a $360 pilotlicense
fee. Ideally the Ukiah Police Department would have two staff trained to pilot
the drones. The training for each pilot would be a one time cost of $999.
Additional Comments:Unmanned Aircraft could be very usefuland importantif
working a barricaded hostage situation, natural disaster such as flood, or fire.
The Ukiah Police Department would like to purchase and implement an
additional 14 Flock cameras in or around the Ukiah City Limits to help with
solving felony crimes occurring in our community.
Additional Comments:Flock cameras have been proven to assist officers in
locating stolen vehicles, wanted persons and helped in solve crimes around the
City of Ukiah. Currently we have some areas of the City of Ukiah that are not
covered by Flock Cameras.
The Ukiah Police Department would like to update it's Fleet Cameras inside the
police patrol vehicles. Currently the 9 UPD patrol vehicles are outfitted with
Fleet 2 Axon cameras. These cameras are becoming outdated and will need an
upgrade in the next few years. Updating our Fleet 2 cameras to Fleet 3 cameras
would give the police department a wider view and the Feel 3 cameras are also
License Plate Reader compatible.
Additional Comments:For an additional fee the LPR can be turned on to assist
officers in locating stolen vehicles or felony wanted vehicles entered into the
State of California DMV system and Stolen Vehicle System. The proposed Axon
quote for Fleet 3 cameras would provide new cameras for all 9 patrol vehicles,
includeall hardware, software, and warranty. The payment wouldbe broken up
into 5 years for a total of $122,193 (FYE 29 not currently on CIP).
The Ukiah Police Department is in need of 13 new body armor vests for our
police officers. We have several that are end of life and need replacement in
the upcoming year. The cost of a bullet proof vest is approximately $1,000 a
vest.
Additional Comments:Vests are personally fitted for each officer and are for
the safety of our staff.
74,380$ 241,928$ 325,928$ 274,367$ 274,367$ 99,367$ 24,439$ 1,240,396$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and supports
the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The proposed account code where the expense will be accounted for.
Definition of terms used:
SUB‐TOTAL:
X
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
13,000$ $ 13,000
No
t
R
e
v
i
e
w
e
d
Body Armor
10
0
2
0
2
1
0
.
5
4
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Ge
n
e
r
a
l
No
Unmanned Aircraft
Flock Cameras
LPR Fleet Cameras
10
0
2
0
2
1
0
.
5
4
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Ge
n
e
r
a
l
No
10
0
2
0
2
1
0
.
5
4
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Ge
n
e
r
a
l
No
10
0
2
0
2
1
0
.
5
4
1
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
Ge
n
e
r
a
l
No
Seeking Grant Funding
24,439$ 24,439$ 24,439$ 24,439$ $ 97,756
22,000$ $ 22,000
No
t
R
e
v
i
e
w
e
d
X
No
t
R
e
v
i
e
w
e
d
X
41,000$ $ 41,000
No
t
R
e
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 3
Page 220 of 238
PUBLIC WORKS
Page 221 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
Complete renovation of existing Corporation Yard, teardown of all accessory
buildings and build new structures for Streets, Water & Sewer staff and
whatever else is deemed necessary from study.
Add'l Comments:Needs Assessment for Corp Yard Facility Moved from FYE
21 due to COVID‐19. Moved from FYE 23. Estimated cost in 21/22 is for
plans and specs/study work.Design contract has been awarded for $1.2M.
Moved from FYE 23. Reduced funding by amount of design contract. Staff
exploring opportunity of new corp yard facility off Airport property.
Tile missing and/or broken, front of building needs cleaning and painting.
Add'l Comments:The Civic Center Buildings have been power
washed/cleaned. Project deferred. Moved $45k from FYE 20, and moved
$35k from FYE 21 due to COVID‐19. Combined budget for FYE 22 and FYE 23
into one budget for FYE 22. Moved from FYE 22.Moved from FYE 23. Staff
exploring options for repair or replacement.
The tiles in the bathrooms at the Civic Center have come loose and are
creating a tripping hazard. Tile needs to be removed and replaced. Cement
floor needs to be treated to exclude calcium intrusion.
Add'l Comments:Moved to FYE 22 due to COVID‐19. Moved from FYE 22.
Moved from FYE 23. Nearly all items on pause waiting for the BofA building
and planning of moving departments around. Unsure of what needs the
Civic Center will need to address.
Roof and skylights are showing signs of failure. Failed over dispatch and a
temporary tarp roof was implemented.
Add'l Comments:Department estimates roof replacement/repair cost at
$400,000; Capitalize costs over the next 4 years.The intent here is to set
aside $100k every year through the cost allocation for the ultimate roof
replacement in final year of set aside, thus not reflecting an actual budgeted
amount in each set‐aside year. Staff asked for an amendment in Dec. '22 to
amend this year's budget by $40k to take care of area above Policedispatch,
which has been completed. Adding and additional $100k set aside, for a
total of five years. Currently on pause waiting for the BofA building and
planning of moving departments around. Unsure of what needs the Civic
Center will need to address.
The insulation in the exterior parking cover has failed that cover the public
safety vehicles. To protect police vehicles and improve aesthetics.
Add'l Comments:Moving from FYE 23.Nearly all items on pause waiting for
the BofA building and planning of moving departments around. Unsure of
what needs the Civic Center will need to address.
HVAC units are aging and failures are imminent
Add'l Comments:Replace two units per year.Nearly all items on pause
waiting for the BoFA building and planning of moving departments around.
Unsure of what needs the Civic Center will need to address.
Replace floor in lunch room due to water intrusion from a bathroom leak.
Add'l Comments:Nearly all items on pause waiting for the BoFA building
and planning of moving departments around. Unsure of what needs the
Civic Center will need to address.
10,000$
Re
v
i
e
w
e
d
Civic Center Lunch
Room Floor
Replacement
20
8
2
4
7
0
0
.
5
6
3
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
In
t
e
r
n
a
l
Ye
s
Indirect Cost
Allocation
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Re
v
i
e
w
e
d
$ 200,000
$ 35,000
100,000$ $ 500,000
80,000$ $ 80,000
Bu
d
g
e
t
A
d
o
p
t
e
d
Bu
d
g
e
t
A
d
o
p
t
e
d
$ 35,000
18
1
0
6
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
Bu
i
l
d
i
n
g
F
u
n
d
Ye
s
Utilizing Building
Fund Reserves 80,000$
Corporation Yard
Renovation Project
20
8
2
4
3
0
0
.
8
0
2
2
0
18
1
9
0
N/
A
13
2
0
A
i
r
p
o
r
t
R
d
.
In
P
r
o
g
r
e
s
s
Se
r
i
e
s
2
0
2
2
L
e
a
s
e
R
e
v
Ye
s New Revenues 27,725$ 13,500,000$ 12,281,427$ $ 12,281,427
Bu
d
g
e
t
A
d
o
p
t
e
d
Civic Center Front
of Building
Replacement of
Tile, Clean and
Paint
20
8
2
4
7
0
0
.
8
0
2
2
0
Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
Indirect Cost
Allocation 37,484$
Civic Center
Bathroom Tile
20
8
2
4
7
0
0
.
8
0
2
2
0
18
1
0
7
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
Bu
i
l
d
i
n
g
F
u
n
d
Ye
s
Utilizing Building
Fund Reserves 35,000$ 35,000$
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
PUBLIC WORKS DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description
20
8
2
4
7
0
0
.
8
0
2
2
0
35,000$ 35,000$
100,000$ 100,000$ 100,000$ 100,000$
Civic Center Police
Parking Cover
Insulation
Replacement
20
8
2
4
7
0
0
.
5
6
3
0
0
18
3
2
0
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
In
t
e
r
n
a
l
Ye
s
Indirect Cost
Allocation
Civic Center Roof
Replacement 18
3
1
9
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
In
t
e
r
n
a
l
A
l
l
o
c
a
t
i
o
n
s
Ye
s
50,000$
De
f
e
r
r
e
d
In
t
e
r
n
a
l
Ye
s
Indirect Cost
Allocation 50,000$ 50,000$ 50,000$ Civic Center HVAC
Replacement
20
8
2
4
7
0
0
.
5
6
3
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
$ 10,000
*Refer to last page of this document for definition of terms used.PAGE 1
Page 222 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
Currently the Ukiah Police Department parks their vehicles, enters and exits
the station on the south side of the Civic Center. This area is unsecured and
a high security risk to those entering and exiting the building & vehicles.
Securingthe areawith fencing and gates that only UPD and Staff have access
to will provide the necessary safety needed for the UPD. Fencing and a gate
would be installed near the entrance at Oak Street, follow the driveway to
the Civic Center building. An additional gate would be installed near the Fire
bay doors closer to Dora Street and run down the driveway back toward Oak
Add'l Comments:Prioritization and funding source(s) under review;
Department estimate/request is $200,000; Project is contingent on the
identification of a non General Fund source. Moved from FYE 21 due to
COVID‐19. Moved from FYE 22 due to COVID‐19 and funding restriction.
Nearly all items on pause waiting for the BofA building and planning of
moving departments around. Unsure of what needs the Civic Center will
need to address.
The carpet in the Police Department offices is extremely worn with spots
that can no longer be removed, along with some areas that are torn.
Add'l Comments:Moved from FYE 21 due to COVID‐19. Part of larger Civic
Center service relocation and reconfiguration project. Moved from FYE 22.
Moved from FYE 23. Nearly all items on pause waiting for the BoFA building
and planning of moving departments around. Unsure of what needs the
Civic Center will need to address.
Procurement of BofA building on S. State, rehabilitation, service relocation,
and reconfiguration of Civic Center.
Add'l Comments:Council has approved acquisition of building and is aware
of estimated rehab costs. Council still needs to review master plan,
including transfer of services and reconfiguration of Civic Center admin.
Moved from FYE 22. Revised amount from $1,623,233 due to current
available bond funds. Moved from FYE 23.
Replace failed and obsolete halon fire suppression system in the server
rooms at the Civic Center.
Add'l Comments:Existing halon system is not functioning and obsolete,
making the system irrepairable.
Doors need replacing.
Add'l Comments: Doors need replacing.
Install Police Department entrances and exits with key fobs and access cards.
Add'l Comments:This is already being utilized at the Civic Center and
Annex, providing a high level of security.
827,771$ 15,127,679$ 1,922,679$ 12,441,427$ 150,000$ 150,000$ ‐$ 14,764,106$
X60,000$ $ 60,000
No
t
R
e
v
i
e
w
e
d
Server Room Fire
Suppression
System
Replacement
20
8
2
4
7
0
0
.
8
0
2
2
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
Ne
w
In
t
e
r
n
a
l
Ye
s
Indirect Cost
Allocation
X762,562$ 1,326,679$ 1,326,679$ $ 1,326,679
Bu
d
g
e
t
A
d
o
p
t
e
d
Bank of America
Building
Acquisition,
Renovation, and
Services
Relocation 20
8
2
4
7
0
0
.
8
0
2
2
0
18
1
7
6
N/
A
50
1
S
.
S
t
a
t
e
In
P
r
o
g
r
e
s
s
Bo
n
d
F
u
n
d
i
n
g
Ye
s
Purchase
Completed FY 2021;
Rehabilitation Costs
TBD, Funded by
Series 2020A Bond
No
t
R
e
v
i
e
w
e
d
X
20
8
2
4
7
0
0
.
8
0
2
2
0
15
0
1
9
N/
A
30
0
S
e
m
i
n
a
r
y
Ne
w
In
t
e
r
n
a
l
Ye
s
Indirect Cost
Allocation 85,000$ $ 85,000
100,000$ $ 100,000
No
t
R
e
v
i
e
w
e
d
X
20
8
2
4
7
0
0
.
5
6
3
0
0
TB
D
N/
A
30
0
S
e
m
i
n
a
r
y
Ne
w
In
t
e
r
n
a
l
Ye
s
Indirect Cost
Allocation
20
8
2
4
7
0
0
.
8
0
2
2
0
18
1
7
6
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
Bo
n
d
F
u
n
d
i
n
g
Ye
s
Funded by Series
2020A Bond 51,000$ 51,000$ $ 51,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
$ ‐
Re
v
i
e
w
e
d
Security Fencing at
Ukiah Police
Department
Parking/Entrance/
Exit Areas
20
8
2
4
7
0
0
.
8
0
2
2
0
18
1
8
7
N/
A
30
0
S
e
m
i
n
a
r
y
A
v
e
.
De
f
e
r
r
e
d
Ne
w
R
e
v
e
n
u
e
s
No
Fiscal Year
Allocation TBD
Carpet
Replacement ‐
Police Department
Offices
Roll‐up Bay Door ‐
Central Fire Station
CardLock Phase II
SUB‐TOTAL:
*Refer to last page of this document for definition of terms used.PAGE 2
Page 223 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
This project will permanently close the Landfill Disposal site per Federal
Mandates.
Add'l Comments:Project specifics will require additional Council review.
Moved from FYE 20 to FYE 21. EIR Litigation in progress. Construction
projected for FYE 22 so moved from FYE 21. Moved from FYE 22 ‐ ongoing
litigation.Moved from FYE 23. Litigation has been slow, likely no movement
until next year or later.
‐$ 10,343,287$ 10,343,287$ ‐$ ‐$ ‐$ ‐$ 10,343,287$
This project will improve East Clay Street from Main Street to the Railroad
Crossing in order to facilitate the development of the new Courthouse site.
This project includes water, sewer, pedestrian facilities and drainage
facilities as well as reconstruction of the street section.
Add'l Comments:Introduced and discussed at the January 16, 2019 Council
meeting. Moved from FYE 21. Moved from FYE 23.
This will update striping on streets in selected areas.
Add'l Comments:Ongoing work.Increased cost from $60k to $80k for
additional striping for newer projects and to promote pedestrian, cyclist and
motorist safety.
This project will improve the bridge on Orr Street at Orr Creek.
12
0
2
4
2
0
0
.
8
0
2
3
Gr
a
n
t
Ye
s CDBG Grant 150,000$
Add'l Comments:The City has received $150k to fund a planning study for
Orr Street Bridge and the Orr Street transportation corridor. Activities
include completion of a study to analyze existing conditions of the street,
including the transportation corridor and bridge, as well as the completion
of a plan and preparation of plans and specifications and an Engineer's Cost
Estimate to be used for a future public improvement project. Request for
Proposal completed and awarded to GHD November 2021, study has begun.
Moved construction to FYE 24 as this work is completed
25
1
2
4
2
2
0
.
8
0
2
3
0
Ca
p
i
t
a
l
P
r
o
j
e
c
t
s
254,438$
This project will complete the environmental, ROW, and design phases for a
roundabout at Low Gap Road and N. Bush St. Construction phase not
currently funded.
Add'l Comments:Design authorized, but project requires additional Council
review. Moved from FYE 22, and reduced from $1.5 mil due to COVID‐19.
Moved from FYE 21. Moved from FYE 22 to FYE 23 and FYE 24 due to delays
in grant processing.
Re
v
i
e
w
e
d
X
East Clay Street
Improvement
Project
24/25
X
Street Striping
12
0
2
4
2
0
0
.
5
2
1
0
18
2
5
1
N/
A
Va
r
i
o
u
s
S
t
r
e
e
t
s
On
g
o
i
n
g
Sp
e
c
i
a
l
Ye
s Measure Y 80,000$ 80,000$ 80,000$ 80,000$ 80,000$ 80,000$ $ 480,000
Bu
d
g
e
t
X
18
1
2
8
N/
A
STREETS & RIGHTS‐OF‐WAY
PUBLIC WORKS DEPARTMENT
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date 22/23 23/24
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Sh
o
v
e
l
R
e
a
d
y
Orr Street Bridge
SUB‐TOTAL:
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Funding Source Add'l
Comments
PUBLIC WORKS DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
Landfill Closure
70
2
2
4
5
0
0
.
8
0
2
3
0
18
0
2
5
N/
A
31
0
0
V
i
c
h
y
S
p
r
i
n
g
s
I
n
P
r
o
g
r
e
s
s
Cu
r
r
e
n
t
R
e
v
e
n
u
e
s
Ye
s
Bu
d
g
e
t
A
d
o
p
t
e
d
X $ 10,343,287 $ 10,343,287 $ 10,343,287
INFRASTRUCTURE
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Costs to date Totals
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
25/26 26/27 27/28 Totals
$ 404,438
12
0
2
4
2
0
0
.
8
0
2
3
Sp
e
c
i
a
l
R
e
v
e
n
u
e
Ye
s Measure Y
Cl
a
y
S
t
r
e
e
t
Ne
w
18
0
6
5
Ye
s
Or
r
S
t
r
e
e
t
a
t
O
r
r
C
r
e
e
k
In
P
r
o
g
r
e
s
s
750,000$ $ 750,000
Re
v
i
e
w
e
d
22/23 23/24 24/25 25/26 26/27
Low Gap Road and
North Bush Street
Roundabout
$ 750,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
50
9
2
4
2
1
0
.
8
0
2
3
0
15
0
2
4
N/
A
Lo
w
G
a
p
R
d
&
N
.
B
u
s
h
In
P
r
o
g
r
e
s
s
Sp
e
c
i
a
l
R
e
v
e
n
u
e
s
Ye
s MCOG Revenues 300,000$ 450,000$
*Refer to last page of this document for definition of terms used.PAGE 3
Page 224 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
This project will improve the Streets network.
Add'l Comments:Going out to bid. Budget will be utilizing FYE 21
anticipated revenue. Had utilized this year's budget for other projects.
Increased budget from $200k FYE 22. Increased budget from $400k FYE 21,
from $200k in FYE 23, and from $200k in FYE 24. Added budget in FYE 25
and 26. Increased budget in FYE 24, 25, and 26 from $250k each due to
increasing funding sources, expanding scope, and inflation. Bid for FYE 23is
anticipated to be awarded prior to end of this fiscal year, so increasing this
year's budget from $350k and not budgeting anything for FYE 23
Reconstruct Main Street, from Gobbi to Norton.
Add'l Comments:Moved from FYE 22 due to COVID‐19. Increased amount
from $500k. RFP for design was awarded to Coastland in February of 2022.
Funding source has changed from Measure Y.Part of 3 project grant
application Chance of grant award could move up timeline
Reconstruct Clara Avenue, from State to Orchard.
Add'l Comments:Moved from FYE 21. Moved from FYE 22. Formerly
thought to be eligible for CDBG funding. Possible CDBG Funding
opportunity. This funding is not yet secured but will be applied for closer to
project construction. Increased estimated project cost from $2M, and
moved from FYE 26.Project currently in construction, and will be complete
Rehabilitate Leslie Street, Gobbi to Perkins.
Add'l Comments:Moved from FYE 21. Moved from FYE 22 due to a number
of various projects, timelines, and severity of street conditions.
This project will add a storm drain on East Perkins Street and widen the
intersection at Orchard Avenue to add another East Bound through lane.
Add'l Comments:Request for Proposal completed and contract awarded to
BKF in February of 2022.Engineering underway. Construction moved to FY
23/24. Part of 3 project grant applications. Chance of grant award could
This project will overlay S. Dora Street from Beacon Lane to Washington, and
S. State Street from Beacon Lane to Cherry, including ADA pedestrian
improvements.
Add'l Comments:Reduced budget amount from $2.2M, and changed scope
from ending at Observatory, now to Cherry St. Moved to FYE 23, anticipate
bid award in July 2022.Construction nearly complete. Awaiting last invoice
for Notice of Completion.
This project will extend the Great Redwood Trail from Commerce Drive to
Norgard Lane
Add'l Comments:Grant has been awarded. Moved full project for
completion in FYE 22. Moved from FYE 22.Costs to date are for engineering.
On pause waiting for railbanking announcement, will proceed Spring 2024
This project will extend the Great Redwood Trail from Brush Street to
Hensley Creek Road
Add'l Comments: Moved project back from beginning FYE 23.
Reconstruct Gobbi Street in 2 separate projects (US101 to State Street) and
(State Street to Dora Street) (was formerly called street reconstruction
Add'l Comments:Engineering contract awarded to BKF September 2021.
Includes funds 822 and 844. Increased from $1.5M, added construction
budget. Part of 3 project grant application.Chance of grant award could
move up timeline.
This project will replace the water main, sewer main and include
reconstruction and paving of the overlay, additional sidewalks and ADA
accessibility.
Add'l Comments:RFP completed and contract awarded to GHD for design
in February of 2022.Scope greatly changed due to EUD undergrounding,
moved from FYE 23.
Bu
d
g
e
t
X
Ye
s
Series 2022 Lease
Revenue Bonds/CTC
Local Partnership
Program
‐$ 400,000$ 400,000$ 400,000$
$ 2,227,000
$ 6,200,000
1,687,683$
$ 1,000,000
1,500,000$ $ 1,500,000
$ 3,500,000
25
2
2
4
2
2
0
.
8
0
2
3
0
18
2
5
4
1
8
3
6
9
N/
A
Do
r
a
/
S
t
a
t
e
In
P
r
o
g
r
e
s
s
Bo
n
d
&
G
r
a
n
t
1,000,000$
2,277,000$ 2,227,000$
Slurry Seal Project
Main Street
Reconstruction
Project
Clara Avenue
Reconstruction
Project
Leslie Street
Rehabilitation
Project
Perkins Street
Storm Drain and
Widening Project
South Ukiah
Rehabilitation
Project State &
Dora
Rehabilitation
Project
Talmage Road
Rehabilitation
Project
25
2
2
4
2
2
0
.
8
0
2
3
0
18
3
1
0
N/
A
Ta
l
m
a
g
e
R
o
a
d
Ne
w
Bo
n
d
Ye
s
Series 2022 Lease
Revenue Bond 1,000,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
1,800,000$ $ 1,800,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
6,200,000$
Re
v
i
e
w
e
d
X
8,000,000$ $ 8,275,000
Re
v
i
e
w
e
d
X
25
2
2
4
2
2
0
.
8
0
2
3
18
3
0
8
N/
A
12
0
2
4
2
0
0
.
8
0
2
TB
D
N/
A
Le
s
l
i
e
S
t
r
e
e
t
Ne
w
Gr
a
n
t
Ye
s
CDBG Funding
Opportunity
E.
P
e
r
k
i
n
s
S
t
.
In
P
r
o
g
r
e
s
s
Gr
a
n
t
Ye
s
Series 2022 Lease
Revenue Bonds and
Possible Grant
Funding
211,889$
Bo
n
d
F
u
n
d
i
n
g
Ye
s
Possibly CDBG or
Series 2022 Lease
Revenue Bonds
3,500,000$
Re
v
i
e
w
e
d
Bu
d
g
e
t
A
d
o
p
t
e
d
X
25
2
2
4
2
2
0
.
8
0
2
18
3
4
3
N/
A
Ma
i
n
S
t
r
e
e
t
Ne
w
Bo
n
d
F
u
n
d
i
n
g
Ye
s
Series 2022 Lease
Revenue Bonds 6,000,000$ $ 6,000,000
Re
v
i
e
w
e
d
25
2
2
4
2
2
0
.
8
0
2
3
X
18
1
8
4
N/
A
Cl
a
r
a
A
v
e
n
u
e
In
P
r
o
g
r
e
s
s
$ 1,200,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Gr
a
n
t
Ye
s
Urban Greening
Grant 483,234$ 3,563,212$
12
0
2
4
2
0
0
.
5
2
1
0
0
18
3
3
2
N/
A
Va
r
i
o
u
s
S
t
r
e
e
t
s
On
g
o
i
n
g
Sp
e
c
i
a
l
R
e
v
e
n
u
e
s
Ye
s Measure Y
3,500,000$
275,000$
Gr
a
n
t
Urban Greening
Grant
N/
A
Go
b
b
i
S
t
r
e
e
t
Ne
w
Sp
e
c
i
a
l
&
G
r
a
n
t
Ye
s
Measure Y/Possible
Grant
Gobbi Street
Utility
Improvement
Project
12
0
2
4
2
0
0
.
8
0
2
3
18
2
9
0
Great Redwood
Trail‐ Phase 4
51
1
2
4
2
1
0
.
8
0
2
3
18
2
5
3
N/
A
Ra
i
l
r
o
a
d
R
O
W
In
P
r
o
g
r
e
s
s
Great Redwood
Trail‐ Phase 5
51
1
2
4
2
1
0
.
8
0
2
TB
D
N/
A
Ra
i
l
r
o
a
d
R
O
W
Ne
w
$ 3,563,212
Bu
d
g
e
t
A
d
o
p
t
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 4
Page 225 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
Bring traffic signals at State and Washington/Talmage/Low Gap/Hospital
Drive up to date with new traffic signal controller software.
Add'l Comments: Awarded $151,450 HSIP grant through Caltrans.
Water and Sewer Utility Replacement, total street reconstruction, ADA
accessibility. Henry to Norton, Mill to Gobbi.
Add'l Comments:$11M construction cost overall, shared with Funds 844,
820 and 800. Currently nearing end of design with GHD, and planned to go
to bid in summer, with construction planned to begin in the fall. CalTrans
grant of $1.3M to offset some cost. Currently out to bid.
2,532,806$ 17,930,608$ 16,011,438$ 6,005,000$ 8,480,000$ 1,580,000$ 80,000$ 43,460,046$
The current equipment is Equipment #1000,a 1994 Wirgten W500 Grinder.
This is a CARB Tier 0,and a retrofit for this unit is unavailable.This
equipment assists in the ongoing maintenance of the Streets network in
order to provide upgraded facilities for our residents.Three divisions will
contribute: $120,000 total
Add'l Comments:Moved from FYE 23 due to COVID‐19.Moved from FYE
24.Working with Fleet Maintenance staff on evaluation.Moving to FYE 23.
Continued evaluation and validation of justification required prior to
purchase.Deferring to allow for Western Hills Water Infrastructure PC
18385 Western Hills Water Infrastructure. Removing.
The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This
is CARB Tier 0, and a retrofit for this unit is unavailable. This equipment
assists in the ongoing maintenance of the Streets network in order to
provide upgraded facilities for our residents. Three divisions will contribute:
$66,000 total
Add'l Comments:Moved from FYE 23 due to COVID‐19. Working with Fleet
Maintenance staff on evaluation.
The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B
Paver. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This
equipment assists in the ongoing maintenance of the Streets network in
order to provide upgraded facilities for our residents. Three divisions will
contribute: $210,000 total
Add'l Comments:Moved from FYE 23 due to COVID‐19. Working with Fleet
Maintenance staff on evaluation.
Replace existing Flat Rack Truck due to age and mileage.
Add'l Comments: Moved from FYE 22 due to COVID‐19.
Replace existing 3‐yard dump truck due to age and mileage.
Add'l Comments: Moved from FYE 23 due to COVID‐19.
Bu
d
g
e
t
A
d
o
p
t
e
d
X
SUB‐TOTAL:
50
0
2
4
4
2
2
0
.
8
0
2
3
0
TB
D
N/
A
Mu
l
t
i
p
l
e
Ne
w
Sp
e
c
i
a
l
R
e
v
/G
r
a
n
t
Ye
s Gas Tax/HSIP Grant 400,000$ $ 400,000
Re
v
i
e
w
e
d
X
Traffic Signal
Cabinet/Camera
Update
Downtown
Streetscape Phase
2 Construction
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Asphalt Zipper ‐
Shared Cost
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
Or
g
/
O
b
j
5,410,396$ $ 5,410,396
12
0
2
4
2
0
0
.
8
0
2
3
0
18
2
3
4
Ye
s
Mu
l
t
i
p
l
e
In
P
r
o
g
r
e
s
s
Sp
e
c
i
a
l
/
G
r
a
n
t
/
B
o
n
Ye
s
Measure Y, Grant
Funds and Bond
Funds
PUBLIC WORKS DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
10
0
2
4
6
2
0
.
8
0
1
0
0
E1
0
0
1
Ye
s
13
2
0
A
i
r
p
o
r
t
R
d
.
De
f
e
r
r
e
d
Ge
n
e
r
a
l
Ye
s
Department plans
to set aside funds
for this
replacement.
40,000$
Bu
d
g
e
t
A
d
o
p
t
e
d
X$ ‐
22/23 23/24 24/25 25/26 26/27 27/28
$ 102,000
Re
v
i
e
w
e
d
3‐Yard Dump Truck
10
0
2
4
6
2
0
.
8
0
1
0
TB
D
N/
A
13
2
0
A
i
r
p
o
r
t
Ne
w
Ge
n
e
r
a
l
Ye
s X
Flat Rack Truck
10
0
2
4
6
2
0
.
8
0
1
0
V2
2
3
6
N/
A
13
2
0
A
i
r
p
o
r
t
Ne
w
Ge
n
e
r
a
l
Ye
s 62,500$ $ 62,500
Re
v
i
e
w
e
d
X
102,000$
$ 70,000
Re
v
i
e
w
e
d
XAsphalt Paver ‐
Shared Cost
10
0
2
4
6
2
0
.
8
0
1
0
0
E1
8
1
2
Ye
s
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
Ge
n
e
r
a
l
Ye
s
Department plans
to set aside funds
for this
replacement.
Asphalt Roller ‐
Shared Cost
10
0
2
4
6
2
0
.
8
0
1
0
0
E1
6
1
2
Ye
s
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
Ge
n
e
r
a
l
Ye
s
Department plans
to set aside funds
for this
replacement.
X
70,000$
22,000$ $ 22,000
Re
v
i
e
w
e
d
*Refer to last page of this document for definition of terms used.PAGE 5
Page 226 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
PUBLIC WORKS ONLY
Replace existing loader due to CARB requirements.
Add'l Comments:Working with Fleet on evaluation. Continued evaluation
and validation of justification required prior to purchase. Moved from FYE
22.Deferring to allow for Western Hills Water Infrastructure PC 18385
Western Hills Water Infrastructure.
Dump Truck Replacement for 3 years. This equipment is used to maintain
and repair the Infrastructure for our citizens. Total cost: $500,000
Add'l Comments:Moved from FYE 22 due to COVID‐19. Reduced cost from
$750k due to splitting Loader to separate line.
Snap‐On Tools, Master Set Tool set and Fleet Pro Set.
Add'l Comments:Garage Tool Sets.Added funding in FYE 24 for additional
toolsets for employees.
Replacement truck is necessary.
Add'l Comments:Moved to FYE 22. Moved to FYE 23. Replace with electric
vehicle and increase cost from $48k to $60k. Deferred from FYE 23.
2‐Yard Concrete mixer would allow street and water crews to performrepair
or patching jobs as needed more effectively. Currently crews have to mix
concrete on site in small batches. This would allow for more efficient
workflow.
Add'l Comments:
56,932$ 270,000$ 1,004,000$ ‐$ 62,500$ ‐$ ‐$ 1,126,500$
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready
Replacement Truck‐
Building
Maintenance
20
8
2
4
7
0
0
.
8
0
1
V2
6
4
2
N/
A
30
0
S
e
m
i
n
a
r
y
Ne
w
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s Reserves 60,000$ 60,000$ $ 60,000
Bu
d
g
e
t
X
Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and
supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Definition of terms used:
Loader
Replacement
Dump Truck
Replacement
Snap‐On Toolsets
SUB‐TOTAL:
2‐Yard Concrete
Mixer
Ge
n
e
r
a
l
Ye
s
20
8
2
4
3
0
0
.
8
0
1
0
TB
D
Ye
s
10
0
2
4
6
2
0
.
8
0
1
0
E1
4
1
3
Ye
s
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
N/
A
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
In
t
e
r
n
a
l
S
e
r
v
i
c
e
In
t
e
r
n
a
l
S
e
r
v
i
c
e
Ye
s
10
0
2
4
6
2
0
.
8
0
1
0
0
TB
D
Ye
s
13
2
0
A
i
r
p
o
r
t
R
d
.
Ne
w
Ye
s
Ge
n
e
r
a
l
20
3
2
4
1
0
0
.
5
4
1
0
2
18
3
4
7
N/
A
In
P
r
o
g
r
e
s
s
13
2
0
A
i
r
p
o
r
t
R
d
.
No
t
R
e
v
i
e
w
e
d
X
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Department plans
to set aside funds
for this
replacement.
56,932$ 60,000$ 70,000$
$ 70,000
110,000$ 110,000$ $ 110,000
70,000$
$ 500,000
$ 130,000
500,000$
Re
v
i
e
w
e
d
X
Bu
d
g
e
t
A
d
o
p
t
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 6
Page 227 of 238
WATER RESOURCES
Page 228 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
Due to aging infrastructure upgrades are needed to the HVAC system at the
Water Treatment Plant
Add'l Comments:Moved from FYE 23, and increased from $70,000. 22/23
amount is engineering contract.
Improve Well 3 building enclosure.
Add'l Comments:
Replace roof at the Water Treatment Plant.
Add'l Comments:
Roof replacement at the high service pump station.
Add'l Comments:
‐$ 26,500$ 100,000$ ‐$ 250,000$ 50,000$ ‐$ 400,000$
Plan for water main replacements throughout the City, performed in
conjunction with street improvement projects.
Add'l Comments:Added funding for FYE 25 and FYE 26. Reduced FYE 22
from $1.5M. Removed $1.5M for FYE 23, as funds will be used for this
purpose in Streetscape Ph 2 programmed for next year.
This project will provide an additional irrigation source for City Parks,Golf
Course, Cemetery and Schools. This will reduce the demand on the potable
water system and reduce discharge to the Russian River
Add'l Comments:Environmental documentation is complete. Design began
in December, 2018. Modified funding comments to eliminate a shared cost
with Sewer. Moved budget from FYE 21. Moved from FYE 22 due to COVID‐
19 ‐ feasibility still under review. Increased amount in FYE 25 from $25M,
and added $27M to FYE 24.Grant awarded in January 2023 in the amount
of $53,770,000.
This project will provide an additional source of groundwater to increase our
system redundancy during periods of surface water scarcity.
Add'l Comments:
Re
v
i
e
w
e
d
X100,000$ $ 100,000
Re
v
i
e
w
e
d
X50,000$ $ 50,000
Well 3
Improvements
82
2
2
7
1
1
3
.
8
0
2
2
TB
D
N/
A
Vi
c
h
y
S
p
r
i
n
g
s
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s 150,000$ $ 150,000
Re
v
i
e
w
e
d
X
Upgrade HVAC
Units on Buildings ‐
WTP
82
0
2
7
1
1
1
.
5
6
3
0
18
3
4
9
N/
A
93
5
R
i
v
e
r
In
P
r
o
g
r
e
s
s
Wa
t
e
r
F
u
n
d
Ye
s 26,500$ 100,000$ $ 100,000
Bu
d
g
e
t
$ 27,000,000 $ 27,000,000
$ 1,500,000 $ 1,500,000
WATER RESOURCES DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
Replace Roof at
WTP
82
2
2
7
1
1
3
.
8
0
2
2
TB
D
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s
FACILITIES/BUILDINGS/LAND
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
WATER RESOURCES DEPARTMENT
22/23 23/24 24/25 25/26 26/27 27/28
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Project Name Project Description Costs to date
Sh
o
v
e
l
R
e
a
d
y
Or
g
/
O
b
j
$ 54,000,000
Re
v
i
e
w
e
d
X
$ 1,500,000 $ 1,500,000
Re
v
i
e
w
e
d
X
Replace Roof at
Pump Station TB
D
N/
A
93
5
R
i
v
e
r
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s
82
2
2
7
1
1
3
.
8
0
2
2
SUB‐TOTAL:
INFRASTRUCTURE
Project Name Project Description
Or
g
/
O
b
j
Pr
o
j
e
c
t
#
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Costs to date Totals
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
27/2822/23 23/24 24/25 25/26 26/27
Funding Source Add'l
Comments
83
0
2
7
3
3
0
.
8
0
2
3
0
18
0
5
2
N/
A
Br
u
s
h
S
t
.
t
o
G
o
l
f
C
o
u
r
s
e
I
n
P
r
o
g
r
e
s
s
Gr
a
n
t
Ye
s
CA State Water
Resources Control
Board Construction
Grant
Water Main
Replacements
82
0
2
7
1
1
3
.
8
0
2
3
18
0
7
2
N/
A
Va
r
i
o
u
s
On
g
o
i
n
g
Wa
t
e
r
Ye
s
Phase 4 Recycled
Water
Develop Additional
Groundwater
Facilities
82
2
TB
D
N/
A
TB
D
N
e
w
Wa
t
e
r
F
u
n
d
No $ 300,000 $ 500,000 $ 1,500,000 $ 2,300,000 No
t
*Refer to last page of this document for definition of terms used.PAGE 1
Page 229 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
This project will replace deteriorating heat exchangers for the operationof
the Digester and Boilers
Add'l Comments:Moved from FYE 21 due to COVID‐19. Moved from FYE 24
due to forecasted workload for staff with Phase 4.
Upgrade the enclosure and electrical components in the structure enclosing
the booster pump for Pressure Zone 2 to increase reliability and security
Add'l Comments: Moved from FYE 23 due to COVID‐19.
Set‐aside for main replacement(s) caused by an unanticipated event.
Add'l Comments:Removed budget from FYE 21 due to COVID‐19. Increased
budget from $250k in FYE 22, and eliminated $250k in FYE 23, 24 and 25.
Moved to FYE 23, and added amounts to future years. Reduced from $400k.
This is a set‐aside for unanticipated event(s) causing the need for
replacement(s). Reduced 22/23 from $250k.
Replace the 16" steel water main, and 15" and 6" sewer main from North
State Street to North Bush Street concurrent with Phase 4 of the Recycled
Water Project
84
4
2
7
2
2
2
.
8
0
2
3
$ 500,000
Add'l Comments:Moved from FYE 22 due to COVID‐19. Merged the water
and sewer replacement on Low Gap to one project.
82
0
2
7
1
1
3
.
8
0
2
3
$ 500,000
Remove and Replace Seal on Wash Water Basins
Add'l Comments:Moved from FYE 21. Moved from FYE 22, and increased
from $40k due to inflation.
Recondition the levees on the Percolation Ponds.
Add'l Comments: Eliminated $200k for 2 prior years due to COVID‐19.
Water and Sewer Utility Replacement, total street reconstruction, ADA
accessibility. Henry to Norton; Mill to Gobbi.
84
4
2
7
2
2
1
.
8
0
2
3
Se
w
e
r
F
u
n
d
$ 2,556,547
Add'l Comments:$11M construction cost overall, shared with Funds 120
and 800. Currently nearing end of design with GHD, and planned to go to
bid in summer, with construction planned to begin in the fall.Currently out
to bid.
82
0
2
7
1
1
3
.
8
0
2
Wa
t
e
r
F
u
n
d
$ 1,717,257
Replace the 16" steel water and sewer main, from PZ1 to Bush Street
84
4
2
7
2
2
2
.
8
0
2
3
$ 500,000
Add'l Comments:
82
0
2
7
1
1
3
.
8
0
2
3
$ 500,000
‐$ ‐$ ‐$ 1,000,000$ ‐$ ‐$ ‐$ 1,000,000$
$ 750,000
TB
D
N/
A
Bu
s
h
S
t
r
e
e
t
N
e
w
Wa
t
e
r
Ye
s
$ 750,000
SUB‐TOTAL:
Re
v
i
e
w
e
d
X
No
t
R
e
v
i
e
w
e
d
X $ 1,000,000
Replace Water and
Sewer Main ‐ PZ1
to Bush
30
0
P
l
a
n
t
R
o
a
d
N
e
w
Wa
s
t
e
w
a
t
e
r
Ye
s
X
$ 4,273,804
Bu
d
g
e
t
A
d
o
p
t
e
d
Downtown
Streetscape Phase
2 Construction 18
2
3
4
Ye
s
Mu
l
t
i
p
l
e
N
e
w
Ye
s X
Recondition
Levees
84
0
2
7
2
2
5
.
8
0
2
3
TB
D
NA
30
0
P
l
a
n
t
R
o
a
d
N
e
w
Wa
s
t
e
w
a
t
e
r
Ye
s
N
e
w
Wa
t
e
r
F
u
n
d
Ye
s $ 1,000,000
Re
v
i
e
w
e
d
$ 200,000 $ 200,000
Re
v
i
e
w
e
d
X
$ 60,000 $ 60,000
Bu
d
g
e
t
XReseal Wash
Water Basins
84
4
2
7
2
2
2
.
8
0
2
18
1
9
2
N/
A
Water Main
Replacement Set‐
aside
82
0
2
7
1
1
3
.
8
0
2
3
0
18
2
6
2
N/
A
Va
r
i
o
u
s
Replace Water and
Sewer Main on
Low Gap Street TB
D
N/
A
Lo
w
G
a
p
R
o
a
d
$ 100,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,100,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Rehabilitation of
Zone 2 Booster
Pump Station
82
2
2
7
1
1
3
.
8
0
2
3
TB
D
N/
A
Go
l
f
C
o
u
r
s
e
N
e
w
Wa
t
e
r
F
u
n
d
Ye
s $ 50,000
N
e
w
Wa
t
e
r
F
u
n
d
Ye
s
$ 50,000
Re
v
i
e
w
e
d
X
18
1
3
1
N/
A
30
0
P
l
a
n
t
R
o
a
d
N
e
w
Wa
s
t
e
w
a
t
e
r
Ye
s
Replace Heat
Exchangers
84
0
2
7
2
2
5
.
8
0
2
3
*Refer to last page of this document for definition of terms used.PAGE 2
Page 230 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
The current vehicle's useful is expected to be exceeded in future years and
will need to be replaced.
Add'l Comments:Moved from FYE 23. Moved back to FYE 23. Increased
amount from $50k due to revising to a 3/4 ton with lift gate, as well as
inflation; EV is not an option at this time due to the heavy duty needs.
Moved from FYE 23.
This project will replace chlorine gas at the Water Treatment Plant and
convert to Liquid Chlorine for safety reasons
Add'l Comments:Was budgeted FYE 20, moved to start in FYE 21 due to
COVID‐19. Moved $270k from FYE 22. Moved $50k from FYE 21. Moved
$50k from FYE 22. Moved from FYE 23.
Replace Turbidimeters at Water Treatment Plant.
Add'l Comments:Increased from $75k total, and split costs between FYE 23
and FYE 24 (was originally budgeted in just FYE 23).
Upgrade aged meter in order to provide increased service efficiency.
Add'l Comments:Ongoing ‐ reduced FYE 21 from $50k, added $50k to FYE
24 due to COVID‐19. Added funding for FYE 25 and 26. Removed $50k from
FYE 22, FYE 23, and FYE 26. Scope being re‐evaluated against other projects
going on.
The current vehicle's useful is expected to be exceeded in future years and
will need replaced
82
0
2
7
1
1
4
.
8
0
1
0
Wa
t
e
r
F
u
n
d
40,000$ 40,000$
Add'l Comments:Increased amounts in both Water and Sewer from $30k
each due to inflation. EV is not an option at this time due to the heavy duty
needs. Moved from FYE 23.
84
0
2
7
2
2
1
.
8
0
1
0
Se
w
e
r
F
u
n
d
40,000$ 40,000$
The current vehicle's useful life is expected to be exceeded in future years
and will need replaced
82
0
2
7
1
1
4
.
8
0
1
0
Wa
t
e
r
F
u
n
d
22,500$
Add'l Comments:Increased amounts in both Water and Sewer from $20k
each due to inflation. Electric vehicle.
84
0
2
7
2
2
1
.
8
0
1
0
Se
w
e
r
F
u
n
d
22,500$
82
0
2
7
1
1
3
.
8
0
1
0
0
V3
7
5
4
Pr
o
j
e
c
t
#
Totals
Ci
t
y
C
o
u
n
c
i
l
S
t
a
t
u
s
Replace Water
Treatment Plant
Service Truck
Fu
n
d
i
n
g
S
o
u
r
c
e
Fu
n
d
i
n
g
I
d
e
n
t
i
f
i
e
d
Funding Source Add'l
Comments Costs to date
Al
l
o
c
a
t
i
o
n
t
o
M
u
l
t
i
‐
f
u
n
d
s
Pr
o
j
e
c
t
L
o
c
a
t
i
o
n
Pr
o
j
e
c
t
S
t
a
t
u
s
Project Name Project Description
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
De
f
e
r
r
e
d
Wa
t
e
r
F
u
n
d
Ye
s
Or
g
/
O
b
j
70,000$ 70,000$
22/23 23/24 24/25 25/26
Bu
d
g
e
t
A
d
o
p
t
e
d
X $ 70,000
X
X
$ 80,000
Bu
d
g
e
t
A
d
o
p
t
e
d
$ 80,000
Bu
d
g
e
t
X
X
26/27 27/28
WATER RESOURCES DEPARTMENT
Sh
o
v
e
l
R
e
a
d
y
VEHICLES, MACHINERY & EQUIPMENT
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
De
f
e
r
r
e
d
Ye
s
Replace
Water/Sewer
Operations Lead
Worker Truck ‐
Shared Cost
TB
D
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
Ne
w
Ye
s
Replace
Water/Sewer
Operations Call
Truck ‐ Shared Cost
V3
7
5
3
Water Meter
Replacements
82
0
2
7
1
1
4
.
8
0
1
0
18
0
7
4
N/
A
Va
r
i
o
u
s
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s 50,000$ 50,000$ $ 100,000
Re
v
i
e
w
e
d
Replace
Turbidimeters
82
0
2
7
1
1
3
.
8
0
1
0
18
3
5
3
N/
A
93
5
R
i
v
e
r
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s
Convert Chlorine
Gas to Liquid
Chlorine at Water
Treatment Plant
82
0
2
7
1
1
3
.
8
0
1
0
0
18
1
3
3
N/
A
93
5
R
i
v
e
r
S
t
r
e
e
t
De
f
e
r
r
e
d
Wa
t
e
r
F
u
n
d
Ye
s 50,000$ 50,000$ 270,000$ $ 320,000
Bu
d
g
e
t
A
d
o
p
t
e
d
40,000$ 40,000$
$ 45,000
Re
v
i
e
w
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 3
Page 231 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
The current equipment is Equipment #1000,a 1994 Wirgten W500 Grinder.
This is a CARB Tier 0,and a retrofit for this unit is unavailable.This
equipment assists in the ongoing maintenance of the Streets network in
order to provide upgraded facilities for our residents.Three divisions will
contribute: $120,000 total
82
0
2
7
1
1
4
.
8
0
1
0
Wa
t
e
r
F
u
n
d
40,000$ 40,000$
Add'l Comments:Moved from FYE 23 due to COVID‐19.Moved from FYE
24.Working with PW and Fleet on evaluation.Moving to FYE 23.Continued
evaluation and validation of justification required prior to purchase.
Deferring to allow for Western Hills Water Infrastructure PC 18385 Western
Hills Water Infrastructure.
84
0
2
7
2
2
1
.
8
0
1
0
Se
w
e
r
F
u
n
d
40,000$ 40,000$
The current equipment is Equipment #1611, a 1995 CAT CB214C Roller. This
is CARB Tier 0, and a retrofit for this unit is unavailable. This equipment
assists in the ongoing maintenance of the Streets network in order to
provide upgraded facilities for our residents. Three divisions will contribute:
$66,000 total 82
0
2
7
1
1
4
.
8
0
1
Wa
t
e
r
F
u
n
d
Department plans
to set aside funds
for this
replacement.
22,000$
Add'l Comments:Moved from FYE 23 due to COVID‐19. Working with PW
and Fleet on evaluation.
84
0
2
7
2
2
1
.
8
0
1
0
Se
w
e
r
F
u
n
d
Department plans
to set aside funds
for this
replacement.
66,000$
The current equipment is Equipment #1811, a 1998 LeeBoy Model 1000B
Paver. This is a CARB Tier 0, and a retrofit for this unit is unavailable. This
equipment assists in the ongoing maintenance of the Streets network in
order to provide upgraded facilities for our residents. Three divisions will
contribute: $210,000 total
82
0
2
7
1
1
4
.
8
0
1
0
Wa
t
e
r
F
u
n
d
Department plans
to set aside funds
for this
replacement.
70,000$
Add'l Comments:Moved from FYE 23 due to COVID‐19. Working with PW
and Fleet on evaluation.
84
0
2
7
2
2
1
.
8
0
1
0
Se
w
e
r
F
u
n
d
Department plans
to set aside funds
for this
replacement.
70,000$
Replace existing loader due to CARB requirements.
82
0
2
7
1
1
4
.
8
0
1
0
Wa
t
e
r
F
u
n
d
110,000$ 110,000$
Add'l Comments:Working with Fleet on evaluation. Continued evaluation
and validation of justification required prior to purchase. Moved from FYE
22. Moved from FYE 23.
84
0
2
7
2
2
1
.
8
0
1
0
Se
w
e
r
F
u
n
d
110,000$ 110,000$
This equipment is needed at the Wastewater Treatment Plant to assist in
maintaining the facility which provides Waste Water Treatment for the City
and the Ukiah Valley Sanitation District.
Add'l Comments:Rebudgeted FYE 20.Moved from FYE 20 due to COVID‐19.
Increased the amount from $12k. Moved from FYE 22.
Methane Scrubbers are needed in order to clean the methane gas to provide
an alternate energy source to operate the boilers at the Wastewater
Treatment Plant, which will in turn decrease the City's energy cost at the
plant.
Add'l Comments: Moved from FYE 22 due to COVID‐19.
Replace Ford Ranger at the Wastewater Treatment Plant.
Add'l Comments:(Not on CIP during rate study.) Moved from FYE 21 due to
COVID‐19. Moved to FYE 23. Electric vehicle option will be evaluated.
Moved from FYE 23, and increased from $40k.
$ 20,000
Re
v
i
e
w
e
d
X20,000$
Asphalt Roller ‐
Shared Cost E1
6
1
2
Loader
Replacement E1
4
1
3
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
De
f
e
r
r
e
d
Ye
s
$ 55,000
Bu
d
g
e
t
Replace Ford
Ranger
84
0
2
7
2
2
5
.
8
0
1
TB
D
N/
A
30
0
P
l
a
n
t
R
d
.
De
f
e
r
r
e
d
Se
w
e
r
F
u
n
d
Ye
s X
Digester
Rehabilitation and
Methane Scrubber
84
0
2
7
2
2
5
.
8
0
1
0
18
1
3
5
N/
A
30
0
P
l
a
n
t
R
d
.
Ne
w
Se
w
e
r
F
u
n
d
Ye
s
Cost will be offset
by savings in the
purchase of natural
gas.
1,500,000$ $ 1,500,000
Re
v
i
e
w
e
d
X
40,000$ 55,000$
Telescoping Lift
84
0
2
7
2
2
5
.
8
0
1
0
0
E1
7
1
8
Ye
s
13
2
0
A
i
r
p
o
r
t
Ne
w
Se
w
e
r
F
u
n
d
Ye
s
X
Asphalt Paver ‐
Shared Cost E1
8
1
2
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
Ne
w
Ye
s $ 140,000
Re
v
i
e
w
e
d
X
$ 220,000
Bu
d
g
e
t
A
d
o
p
t
e
d
$ 88,000
Re
v
i
e
w
e
d
X
Asphalt Zipper ‐
Shared Cost E1
0
0
1
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
Ne
w
Ye
s $ 80,000
Ye
s
13
2
0
A
i
r
p
o
r
t
R
o
a
d
Ne
w
Ye
s
Bu
d
g
e
t
A
d
o
p
t
e
d
X
*Refer to last page of this document for definition of terms used.PAGE 4
Page 232 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
Recondition the filters that produce in‐house plant utility wash water.
Add'l Comments: Moved from FYE 22, and increased from $65k.
Install Flow Sensor on the effluent at the Chlorine Contact Basins.
Add'l Comments: Moved from FYE 22. Moved from FYE 23.
This project will replace the existing Belt Filter Press Equipment which has
passed its useful life.
Add'l Comments:Purchase approved in amount of $432,729 for the
equipment. Amount for FYE 22 also reflects $269,326 for engineering and
project management services, going to Council approval in May.
Rebudgeting $825k for FYE 23 for installation/construction.
Perform repairs to components of the Dissolved Air Flotation Thickener
(DAFT) at the Wastewater Treatment Plant.
Add'l Comments:Award was approved by Council this May for equipment.
Amount changed from original budget of $250k. The increase also reflects
$252,752 for engineering and project management services,going to Council
approval in May, and an additional $725k budgeted for next year for
installation/construction.
This needs upgrading to install two new pumps, the pump guides, and the
discharge valves.
Add'l Comments: Increased total amount from $250k.
A total of five Variable Frequency Drive replacements at high service pump
station and raw water pump station.
Add'l Comments: Increased amount in FYE 23 from $100k.
(4) Mag Meters
Add'l Comments:
2 new sodium hypochlorite tanks at the WWTP
Add'l Comments:
Tank with temperature controller and insulation.
Add'l Comments:
Part of the dewatering solids process.
Add'l Comments: $50k for design in 23/24, construction to follow.
‐$ 2,372,000$ 1,288,000$ 2,040,000$ 700,000$ ‐$ ‐$ 5,840,000$
Solids Conveyor $ 50,000 $ 300,000
No
t
R
e
v
i
e
w
e
d
Di
s
t
r
i
c
t
TB
D
N/
A
Mag Meters
New Sodium
Hypochlorite Tanks
Bisulfite Tank
SUB‐TOTAL:
N/
A
30
0
P
l
a
n
t
R
d
.
N
e
w
Wa
s
t
e
w
a
t
e
r
Wa
t
e
r
F
u
n
d
Ye
s
84
0
2
7
2
2
5
.
8
0
1
0
TB
D
No
82
0
2
7
1
1
1
.
5
6
1
2
TB
D
N/
A
Va
r
i
o
u
s
Ne
w
Wa
s
t
e
w
a
t
e
r
No
84
0
2
7
2
2
5
.
8
0
1
0
0
TB
D
N/
A
30
0
P
l
a
n
t
R
d
.
N
e
w
No
Wa
s
t
e
w
a
t
e
r
84
0
2
7
2
2
5
.
8
0
1
0
TB
D
N/
A
N
e
w
30
0
P
l
a
n
t
R
d
.
Bu
d
g
e
t
X
No
t
R
e
v
i
e
w
e
d
No
t
R
e
v
i
e
w
e
d
$ 100,000
$ 350,000
$ 100,000
$ 100,000
$ 100,000
80,000$ $ 80,000
$ 342,000
Bu
d
g
e
t
VFD Replacements
82
0
2
7
1
1
1
.
5
6
1
18
3
5
5
N/
A
Va
r
i
o
u
s
Ne
w
Wa
t
e
r
F
u
n
d
Ye
s
Vichy Springs Lift
Station Upgrade
Vi
c
h
y
S
p
r
i
n
g
s
Ne
w
Di
s
t
r
i
c
t
Ye
s
DAFT Replacement
84
0
2
7
2
2
5
.
8
0
1
0
0
18
2
4
8
N/
A
30
0
P
l
a
n
t
R
d
.
In
P
r
o
g
r
e
s
s
Ye
s 725,000$
X
400,000$ $ 400,000
Re
v
i
e
w
e
d
X
122,000$ 200,000$ 20,000$
$ 725,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Belt Filter Press
Replacement
84
0
2
7
2
2
5
.
8
0
1
0
18
1
3
0
N/
A
30
0
P
l
a
n
t
R
d
.
In
P
r
o
g
r
e
s
s
Se
w
e
r
F
u
n
d
Ye
s 825,000$ $ 825,000
Bu
d
g
e
t
A
d
o
p
t
e
d
X
Se
w
e
r
F
u
n
d
$ 20,000
Bu
d
g
e
t
Install Flow
Sensors
84
0
2
7
2
2
5
.
8
0
1
0
18
2
4
4
N/
A
30
0
P
l
a
n
t
R
d
.
De
f
e
r
r
e
d
Se
w
e
r
F
u
n
d
Ye
s X
Recondition
Yardney Filters
84
0
2
7
2
2
5
.
8
0
1
18
2
4
3
N/
A
30
0
P
l
a
n
t
R
d
.
Ne
w
Se
w
e
r
F
u
n
d
Ye
s 100,000$ $ 100,000
Bu
d
g
e
t
X
20,000$ 20,000$
*Refer to last page of this document for definition of terms used.PAGE 5
Page 233 of 238
FIVE YEAR CAPITAL IMPROVEMENT PLAN*
PREP FOR 23/24 FISCAL YEAR
WATER RESOURCES ONLY
Project Name
Project Description
Org/Object
Project Number
Allocation to Multi‐
funds
Project Status
Funding Source
Funding Identified
Funding Source Add'l
Comments
Costs to date
Estimated Costs per
Fiscal Year
Totals
Comments
City Council Status
Shovel Ready Project is ready to be sent out to bid.
To further explain, as necessary, the funding type used selected.
Costs spent on the project.
Costs estimated to be spent in each of the fiscal years.
The sum of the five year estimate for each project.
Additional information as needed.
"Not Reviewed"‐ First time that Council has been presented the project; "Reviewed" ‐ Council has been presented the project during an agendized meeting; "Explore" ‐ Council has reviewed and has asked staff to further explore; "Reviewed and Supported" ‐ Council has reviewed and
supports the placement of the project on the CIP Plan; "Budget Adopted" ‐ Council has approved the project through the Council action that takes place through either the full budget adoption process, or through a specific agendized item brought to Council.
The number assigned to track all expenses related to the project.
Indicates if the cost of the proposed cost is shared. In this case, here it will state what other funds are sharing the cost.
This indicates whether the project is "NEW", "IN PROGRESS", "ONGOING", "DEFERRED", or "COMPLETED".
The Fund the actual expense will come out of.
"Yes" indicating funding has been identified and will be available, "No" indicating funding has not yet been identified and is unavailable.
The name of the project.
Provides a description and additional narrative to assist in the understanding of the need and value of the proposed project.
The proposed account code where the expense will be accounted for.
Definition of terms used:
*Refer to last page of this document for definition of terms used.PAGE 6
Page 234 of 238
Page 1 of 1
Agenda Item No: 14.a.
MEETING DATE/TIME: 5/17/2023
ITEM NO: 2023-2687
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Rodin and Various Councilmembers
ATTACHMENTS:
1. City Council Special Assignments
Summary: City Council members will provide reports and updates on their committee and ad hoc
assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These
assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and
ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending
business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the
agenda to provide the City Council members an expanded opportunity to report on assignments and modify
assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc
assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 235 of 238
2023 CITY COUNCIL SPECIAL ASSIGNEMENTS
LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Disaster Council
Shall meet a minimum
of once a year at a
time and place
designated upon call
of the chair
Place designated upon call of the
chair or, if she/he is unavailable or
unable to call such meeting, the first
vice chair and then the City Manager
or her/his designee.
Office of Emergency Management
300 Seminary Ave.
Ukiah, CA 95482
467-5765 - Tami Bartolomei
Develop any necessary emergency and mutual aid
plans, agreements, ordinances, resolutions, rules, and
regulations.
Orozco
Duenas- Alternate
Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Greater Ukiah Business & Tourism
Alliance (GUPTA)
4th Monday of month,
10:00 a.m.
200 S School St.
Ukiah, CA 95482
200 S School St.
Ukiah, CA 95482
Promotes tourism and works to strengthen and
promote the historic downtown and businesses within
the greater Ukiah area
Rodin
Duenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of
month, 6:00 p.m.
Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current
water rights: Potter Valley project - Eel River Diversion
Rodin
Orozco- Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
North Coast Opportunities (NCO)4th Wednesday of
month, 2 p.m.
Alternating locations - Ukiah and
Lakeport
Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to
become self reliant Burgess
Jake Burgess, Community Services
Supervisor; 463-6201
jburgess@cityofukiah.com
Sun House Guild ex officio 2nd Tuesday of
month, 4:30 p.m.
Sun House
431 S. Main St.
Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Duenas
Neil Davis - Alternate
David Burton, Museum Director; 467-2836
dburton@cityofukiah.com
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of
month, 1:30 p.m.
Board of Supervisors Chambers;
501 Low Gap Road
Ukiah, CA
County Executive Office
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency
in the Ukiah Valley basin
Crane
Duenas - Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
City Selection Committee Called as required by
the Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use
Commission
(Mayor - Primary; Vice Mayor - Alternate)
Mayor Rodin
Vice Mayor Duenas - Alternate
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of
month, 2:00 p.m.
Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and
business loan program
Riley
(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Library Advisory Board
3rd Wednesdays of
alternate months; 1:00
p.m.
Various Mendocino County Libraries Ukiah County Library
463-4491 Review library policy and activities Duenas
Rodin - Alternate
Kristine Lawler, City Clerk; 463-6217;
klawler@cityofukiah.com
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 W est Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with
the City's 1st District Supervisor
Rodin
Crane - Alternate
Sage Sangiacomo, City Manager;
463-6221; ssangiacomo@cityofukiah.com
Mendocino County 2nd District Liaison 1st Wednesdays of
month, 8:00 a.m.
Civic Center Annex
conference room #5
411 W est Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with
the County's 2nd District Supervisor
Rodin
Duenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation,
infrastructure and project County wide
Duenas
Sher - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for
the orderly growth of the airport and the surrounding
area, and safeguard the general welfare of the
inhabitants within the vicinity
Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
gowen@cityofukiah.com
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m.Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence,
annexation, service areas, and special districts
Rodin
Crane - Desired Alternate if
appointment becomes available
with City Selection Committee
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
4/7/2023
ATTACHMENT 1
Page 236 of 238
2023 CITY COUNCIL SPECIAL ASSIGNEMENTS
MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.
Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Crane
Sher- Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.
Alternating locations - Ukiah
Conference Center or Fort Bragg, or
Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Sher
Duenas - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of
month, 7:45 a.m.
776 S. State Street Conference
Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol
prevention, healthy alternatives and empowering youth
to make healthy choices
Cedric Crook, Police Captain
Duenas - Alternate
Cedric Crook, Police Captain 463-6771;
ccrook@cityofukiah.com
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
rrfc@pacific.net; 462-5278
Proactively manage the water resources of the upper
Russian River for the benefit of the people and
environment of Mendocino County
White/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Ukiah Players Theater Board of
Directors
3rd Tuesday of
month, 6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of
the Ukiah Players Theater
Greg Owen, Airport Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor,
Superintendent, and City Manager
Mayor, City Manager and
Police Chief
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Great Redwood Trail Agency Bi-monthly, 3rd
Thursdays, 10:30 a.m.Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure
meeting the freight and passenger needs of the region
Rodin
Duenas - Alternate
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are
announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend
division meetings throughout the year to share what
they are doing and advocate for their interests in
Sacramento
Orozco
Duenas -Alternate
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Russian River Watershed Association
(RRWA)
4th Thursday of
month, 9:00 a.m. (only
5 times a year)
Windsor Town Hall
Russian River Watershed Association
425 South Main St., Sebastopol, CA
95472
508-3670
Consider issues related to Russian river - plans
projects and funding requests
Rodin
Sher - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Northern California Power Agency
(NCPA) Commission
4th Thursday of
month, 9:00 a.m. (see
NCPA calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and
operating power generation, providing scheduling and
related energy services and providing regulatory and
legislative support.
Crane - Commissioner
Sauers - Alternate and
Commissioner in absence of
Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of
month, 10:00 AM Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and
expenditures of the LEC 300 MW generating project.
Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463‐6286, csauers@cityofukiah.com
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m.
35 Iron Point Circle Suite 225
Folsom, CA
35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; info@tanc.us
Provide electric transmission to its Member utilities
through transmission line ownership or contract
arrangements.
Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Diversity and Equity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and
municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Fire Executive Committee
2nd Tue, every other
month beginning in
January; 5:00 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
sabba@cityofukiah.com
Per the recently adopted agreement between the City
of Ukiah and the Ukiah Valley Fire Protection District Orozco/Sher
Doug Hutchison, Fire Chief; 463-6263;
dhutchison@cityofukiah.com
Countywide Oversight Board to the
RDA Successor Agencies
4th Thursday of
January, 4:00 p.m.;
meets annually
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: City Clerk
300 Seminary Ave.
Ukiah, CA 95482
707-463-6217
oversee and direct the Successor Agencies of the
former redevelopment agencies Crane
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Kristine Lawler, City Clerk; 463-6217,
klawler@cityofukiah.com
4/7/2023
Page 237 of 238
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director;
463-629586 csauers@cityofukiah.com
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of
overall sewer system service delivery policies, operating
policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Sean White, Water Resources Director
463‐5712 swhite@cityofukiah.com
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Special Districts (Water District Consolidation)Orozco/Crane Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer
463‐6284 jbenson@cityofukiah.com
City/District Review of 2019/22 Proposed Fire
Code Crane/Orozco Doug Hutchison, Fire Chief
463‐6263 dhutchison@cityofukiah.com
Mendocino County Courthouse Project and
Reuse Sher/Orozco Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Climate Action Plan
Will coordinate with the Community Development
Director to identify and assign representation to each of
the identified categories, and also coordinate with the
Community Development Director and the Climate Action
Plan Working Group related to other outreach efforts
during the development of the draft municipal Climate
Action Plan related to the 2040 General Plan
Sher/Duenas
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
2023 AD HOC COMMITTEES
3/16/2023
Page 238 of 238