HomeMy WebLinkAbout2023-06-07 PacketPage 1 of 5
City Council
Regular Meeting
AGENDA
(to be held both at the physical and virtual locations below)
Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/97199426600
Or you can call in using your telephone only:
• Call (toll free) 1-669-444-9171
• Enter the Access Code: 971 9942 6600
• To Raise Hand enter *9
• To Speak after being recognized: enter *6 to unmute yourself
Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at
www.cityofukiah.com/meetings.
June 7, 2023 - 6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4.a. Proclamation Recognizing June as LGBTQ+ and Pride Month.
Recommended Action: Issue a Proclamation recognizing June as LGBTQ+ and Pride Month in the
City of Ukiah.
Attachments:
1. Proclamation
4.b. Proclamation of the Ukiah City Council Recognizing June as Immigrant Heritage Month.
Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing June as
Immigrant Heritage Month.
Attachments:
1. Proclamation
5. PETITIONS AND COMMUNICATIONS
6. APPROVAL OF MINUTES
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6.a. Approval of the Minutes for the May 17, 2023, Regular Meeting.
Recommended Action: Approve the Minutes for the May 17, 2023, Regular Meeting.
Attachments:
1. 2023-05-17 Draft Minutes
7. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time
within which the decision of the City Boards and Agencies may be judicially challenged.
8. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
8.a. Ratify Addendum #1 to the Amended License Agreement with the North Coast Rail Authority for
a Term Extension and Full Site Control at the Mason Street Property, and Authorize the City
Manager to Execute Three Site User License Agreements.
Recommended Action: Ratify addendum #1 to the amended license agreement with the North
Coast Rail Authority for a Term Extension and Full Site Control at the Mason Street Property; and
authorize the City Manager to execute license agreements with Big Daddy Garden Supply, Alpha
Labs Inc. and Ron Meaux.
Attachments:
1. North Coast Railroad Authority (NCRA) Addendum 1 2022-07-18
2. License Agreements 2023
8.b. Approve Budget Amendment for Fire Dispatch Services.
Recommended Action: Approve a budget amendment for Fire Dispatch Services in the amount of
$245,000 for the 2022/2023 fiscal year.
Attachments:
1. Ukiah 1CA05265 (1)
8.c. Adoption of Resolution Approving Zero Property Tax Sharing Agreement for the City of Ukiah –
City Owned Property Annexation (LAFCo Application File No. A-2021-01)
Recommended Action: Adopt the Resolution agreeing to a zero property tax share agreement
upon completion of the City of Ukiah – City Owned Property Annexation (LAFCo Application File
No. A-2021-01).
Attachments:
1. City-Owned Zero Tax-Share Resolution
2. Exhibit A - List of Parcels
3. Exhibit B - Auditor-Controller Property Tax Statement - 09.22.21
4. Exhibit C - County Resolution
8.d. Receive Annual Report Regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in
Response to Senate Bill 901.
Recommended Action: Receive annual report regarding the City of Ukiah's Electric Utility Wildfire
Mitigation Plan in response to Senate Bill 901.
Attachments:
1. City of Ukiah's 2023 Wildfire Mitigation Plan_Combined
2. City of Ukiah's 2023 Wildfire Mitigation Plan_Combined_Redlined
8.e. Notification of Publishing Services Agreement by Ukiah Daily Journal for Fiscal Year
2023/2024, in the Amount of $6.25 per Column Inch for the First Insertion and $4.26 per
Column Inch for Each Subsequent Insertion of the Same Advertisement.
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Recommended Action: Receive and approve notification/agreement of the legal publishing
services of Ukiah Daily Journal for fiscal year 2023/2024, in the amount of $6.25 per column inch
for the first insertion, and $4.26 per column inch for each subsequent insertion for the same
advertisement.
Attachments:
1. Legal contract-City of Ukiah eff 2023-2024
8.f. Requesting Approval of a Contract Amendment to the Professional Services Agreement with
PSOMAS for an Amount not to Exceed $14,000 to Provide Additional Land Surveying Services
Related to the City’s Annexation Efforts.
Recommended Action: Approve a contract amendment to the professional services agreement
with PSOMAS for an amount not to exceed $14,000 to provide additional land surveying services
related to the City’s annexation efforts.
Attachments:
1. PSOMAS Change Order Request for addl Annexation Services City of Ukiah 23-05-25
8.g. Approval of the Purchase of Replacement Media for Yardney Reclaimed Water Filters and
Labor from Durham Pump & Irrigation in the Amount of $62,254.49.
Recommended Action: Approve the Purchase of Replacement Media for Yardney Reclaimed
Water Filters and Labor from Durham Pump & Irrigation in the Amount of $62,254.49.
Attachments:
1. Quote - Durham Pumps & Irrigation
2. Quote - Pump Man
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is
within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda.
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. PUBLIC HEARINGS (6:15 PM)
12.a. The Ukiah City Council Will Receive a Financial Report for the Electric Utility and Consider
Adoption of the Proposed Electric Rate Adjustments by Resolution.
Recommended Action: Receive financial report for the Electric Utiliity and approve the proposed
electric rate adjustments by resolution.
Attachments:
1. CoU vs. PGE 500kWh Bill Comparison
2. 2016 Approved Rates
3. 2022 Approved Rates
4. Approved Power Cost Surcharge Rider 02012023
5. 2023 Proposed Electric Rate Tables
6. Resolution Adopting Rate Schedule 07012023
13. UNFINISHED BUSINESS
13.a. Consideration of Award of Bid to Pacific Infrastructure in the Amount of $2,994,000 for the
Thickening and Dewatering Improvements, Specification No.23-02 Contingent Upon Ukiah
Valley Sanitation District Approval and Approval of Corresponding Budget Amendment.
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Recommended Action: Award bid to Pacific Infrastructure in the amount of $2,994,000 for the
Thickening and Dewatering Improvements, Specification No.23-02, and Approval of
Corresponding Budget Amendment with both actions contingent upon Ukiah Valley Sanitation
District approval.
Attachments:
1. 2023-03-15 Minute Report
2. 23-02 Bid Tab
3. Pacific Infrastructure Bid Packet
13.b. Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation
Work at the Electric Utility Service Center at Hastings.
Recommended Action: Receive a status report, and approve the continued work on the
emergency contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility
Service Center at Hastings.
Attachments: None
14. NEW BUSINESS
14.a. Authorization for City Manager to Negotiate and Execute Agreement with Pano AI for the
Installation and Operation of Four Wildfire Camera Sites and Corresponding Budget
Amendment.
Recommended Action: Authorize City Manager to negotiate and execute agreement with Pano AI
for installation and operation of four (4) wildfire detection camera sites and the corresponding
budget amendment.
Attachments:
1. Pano AI Agreement
14.b. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. City Council Special Assignments
15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
15.a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section
54956.9: (1 case)
15.b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County
Superior Court Case No. 22CV00048
15.c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
15.d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612
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15.e. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036
15.f. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Jane Doe v. City of Ukiah et al., U.S.D.C. (Eureka Division) Case No. 123-cv-
009808.
15.g. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager
15.h. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
16. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Kristine Lawler, CMC
Dated: 6/2/23
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Agenda Item No: 4.a.
MEETING DATE/TIME: 6/7/2023
ITEM NO: 2023-2709
AGENDA SUMMARY REPORT
SUBJECT: Proclamation Recognizing June as LGBTQ+ and Pride Month.
DEPARTMENT: City Manager /
Admin PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER: Mari Rodin, City Council, Mayor
ATTACHMENTS:
1. Proclamation
Summary: Council to issue a proclamation recognizing June as LGBTQ+ and Pride Month in the City of Ukiah.
Background: The City recognizes LGBTQ+ individuals in Ukiah are invaluable resources to the city, providing
an abundance of knowledge and skills. They play vital roles within their workplace environments and serve as
excellent representatives of their community.
Discussion: The Ukiah City Council will issue a Proclamation recognizing June as LGBTQ+ and Pride Month
(Attachment 1). In addition, the City of Ukiah Civic Center will be lit up in pride colors throughout June. This
display symbolizes our acceptance and support of lesbian, gay, bisexual, transgender, and queer liberation
around America.
Recommended Action: Issue a Proclamation recognizing June as LGBTQ+ and Pride Month in the City of
Ukiah.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Diversity and Equity Committee
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive
workplace and workforce that reflects, values, and celebrates the diverse community we serve.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
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WHEREAS, throughout the United States during the month of June, celebrations, rallies, and
parades will be held recognizing the diversity and strength that has developed in the Lesbian, Gay
Bisexual, Transgender, Queer, Intersex, Asexual, and Two Spirit community; and
WHEREAS, since our founding, America has advanced on an unending path toward becoming a
more perfect Union, including advancing the fair treatment of all people and defending and
promoting human rights for all, as demonstrated on June 26, 2015, when the Supreme Court ruled
in Obergefell v Hodges that states must license and recognize same-sex marriages; and
WHEREAS, LGBTQ+ individuals in Ukiah are invaluable resources to the city, providing an
abundance of knowledge and skills. They play vital roles within their workplace environments
and serve as excellent representatives of their community. It is our mission to ensure that everyone
in Ukiah feels safe and respected no matter who they are or whom they love; and
WHEREAS, at the City of Ukiah, we call upon the community to celebrate the great diversity of
the community, promote human rights, and create a community where all people, including those
within the LGBTQ+ community, have the opportunity to feel proud and supported in their
identity and sharing of their stories; and
WHEREAS, to celebrate Pride Month throughout the month of June, the City of Ukiah Civic
Center will be lit up in pride colors. This display symbolizes our acceptance and support of
lesbian, gay, bisexual, transgender and queer liberation around America; and
NOW, THEREFORE BE IT RESOLVED that the Ukiah City Council proclaims the month of
June as Lesbian, Gay, Bisexual, Transgender, Queer+ (LGBTQ+) Pride Month in the City of Ukiah.
Lesbian, Gay, Bisexual, Transgender, Queer+
(LGBTQ+) and Pride Month in the City of Ukiah.
Signed and sealed, this 7th day of June in the year Two Thousand
and Twenty-Three.
Mari Rodin
City Council, Mayor
C I T Y O F U K I A H
RECOGNIZING JUNE AS “LESBIAN, GAY, BISEXUAL,
TRANSGENDER, QUEER+ (LGBTQ+) AND PRIDE MONTH”
IN THE CITY OF UKIAH
Attachment 1
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Page 1 of 1
Agenda Item No: 4.b.
MEETING DATE/TIME: 6/7/2023
ITEM NO: 2023-2710
AGENDA SUMMARY REPORT
SUBJECT: Proclamation of the Ukiah City Council Recognizing June as Immigrant Heritage Month.
DEPARTMENT: City Manager /
Admin PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER: Mari Rodin, City Council Mayor
ATTACHMENTS:
1. Proclamation
Summary: Council to issue a proclamation recognizing June as Immigrant Heritage Month.
Background: For decades, immigrants have provided neighborhoods in Ukiah with unique social and cultural
influences, fundamentally enriching the extraordinary character of our community. Immigration enhances
Ukiah's culture and prosperity as foreign-born individuals continue diversifying our neighborhoods and
strengthening our economy.
Discussion: At the June 7, 2023, Regular Meeting, the City Council will issue a Proclamation (Attachment 1)
recognizing June as Immigrant Heritage Month.
Recommended Action: Issue a Proclamation of the Ukiah City Council recognizing June as Immigrant
Heritage Month.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Diversity and Equity Committee
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 1 – Create and sustain a diverse, equitable, and inclusive
workplace and workforce that reflects, values, and celebrates the diverse community we serve.
CLIMATE INITIATIVES (CI): N/A
GENERAL PLAN ELEMENTS (GP): N/A
Page 8 of 228
C I T Y O F U K I A H
RECOGNIZING JUNE AS “IMMIGRANT HERITAGE
MONTH” IN THE CITY OF UKIAH
WHEREAS, generations of immigrants from every corner of the globe have built our country’s
economy and created the unique character of our nation; and
WHEREAS, immigrants continue to grow businesses, innovate, strengthen our economy, and
create employment opportunities in the city of Ukiah, and
WHEREAS, immigrants have provided neighborhoods in the city of Ukiah with unique social
and cultural influence, fundamentally enriching the extraordinary character of our community;
and
WHEREAS, immigrants have been tireless leaders not only in securing their own rights and
access to equal opportunity but have also campaigned to create a fairer and more just society for
all Americans; and
WHEREAS, immigration enhances Ukiah city’s culture and prosperity, as foreign-born
individuals continue to diversify our neighborhoods and strengthen our economy; and
WHEREAS, we invite our community to learn more about Immigrant Heritage Month by
visiting https://www.americanimmigrationcouncil.org/tags/immigrant-heritage-month; and
WHEREAS, we welcome the community to participate in the celebration and recognition of
Immigrant Heritage Month by learning more about the history of immigrant communities
throughout generations following our Nation’s founding, and to observe this month with
appropriate celebrations and activities.
NOW, THEREFORE BE IT RESOLVED that the City Council of the city of Ukiah, hereby
proclaims June 2023 as
“Immigrant Heritage Month in the City of Ukiah”
Signed and sealed, this 7th day of June in the year Two Thousand
and Twenty-Three.
Mari Rodin
City Council, Mayor
Attachment 1
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AGENDA ITEM 6a
Page 1 of 4
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue, Ukiah, CA 95482
Virtual Meeting Link: https://us06web.zoom.us/j/97199426600
Ukiah, CA 95482
May 17, 2023
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on May 17, 2023, having been legally noticed on May
12, 2023. The meeting was held in person and virtually at the following link:
https://us06web.zoom.us/j/97199426600. Mayor Rodin called the meeting to order at 6:00 p.m. Roll
was taken with the following Councilmembers Present: Juan V. Orozco, Susan Sher, Douglas, F.
Crane, Josefina Dueňas, and Mari Rodin. Staff Present: Sage Sangiacomo, City Manager; David
Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR RODIN PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Kristine Lawler, City Clerk.
3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS
4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation Declaring May 21-May 27, 2023, as Emergency Medical Services (EMS) Week
Presenter: Councilmember Crane.
Proclamation was received by Chief Hutchison and Staff.
b. Proclamation Recognizing the Ukiah Senior Center, Inc. for 50 Plus Years of Community
Service.
Presenter: Councilmember Orozco.
Proclamation was received by David Lieberman, Ukiah Senior Center Executive Director and Sharon
Marshall, Senior Center Board of Directors’ President.
c. Presentation on the Annual Ukiah Airport Day, June 3, 2023
Presenter: Greg Owen, Airport Manager.
Presentation was received.
5. PETITIONS AND COMMUNICATIONS
City Clerk, Kristine Lawler, stated that all communications had been distributed.
6. APPROVAL OF MINUTES
a. Approval of the Minutes for the May 17, 2023, Regular Meeting.
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City Council Minutes for May 17, 2023, Continued:
Page 2 of 4
Motion/Second: Sher/Duenas to approve Minutes of May 17, 2023, a regular meeting, as submitted.
Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin.
NOES: None. ABSENT: None. ABSTAIN: None.
7. RIGHT TO APPEAL DECISION
8. CONSENT CALENDAR
a. Receive Annual Report (2023-21) on Mobilehome Park Stabilization Fees and Activities,
Adoption of Resolution Amending Administrative and Arbitration Fees, and Approval to Waive
Fees to the Mobilehome Parks for the Fiscal Year 2022-23 – City Clerk.
b. Approval of the Sole Source Lease (COU No. 2223-207) of 14 Safety Cameras from Flock
Safety Group in the Amount of $35,000.00 per Year for Five Years - Police.
c. Report a Purchase (PO No. 48202) with Periscope Holdings for Procurement Services, and
Approve Corresponding Budget Amendment – Finance.
d. Approval of Contract Amendment Nine (9) (COU No. 1314-231-A9) with Carollo Engineers for
the Design Efforts of the Recycled Water Project Phase 4, in the Amount of $143,679.50 for
Design Revisions and Authorization of Task 7, and Approval of Corresponding Budget
Amendment – Water Resources.
e. Authorize Amending the Budget to Create Expenditure Accounts for Special Fund 308 -
Finance.
Councilmember directive to explain Agenda Item 8a.
Motion/Second: Crane/Orozco to approve Consent Calendar Items 7a-7b, as submitted. Motion
carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES:
None. ABSENT: None. ABSTAIN: None.
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Filippo Viola – Walnut Avenue speed; (unidentified woman) – speed deterrents;
Gayle Cargile - speed; and Kathleen Rosenberg – speed.
10. COUNCIL REPORTS
Presenters: Vice Mayor Duenas, Councilmember Crane, and Mayor Rodin.
11. CITY MANAGER/CITY CLERK REPORTS
Presenter: Sage Sangiacomo, City Manager
City Hall, May 23rd closure for limited hours (noon – 5:00 p.m.)
City Manager and Deputy City Manager Departmental meetings.
12. PUBLIC HEARINGS (6:15 PM)
13. UNFINISHED BUSINESS
a. Adoption of Resolution Promoting an Idle-Free Ukiah.
Presenter: Shannon Riley, Deputy City Manager and Councilmember Sher.
Public Comment: Gayle Cargile and Kathleen Rosenberg.
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City Council Minutes for May 17, 2023, Continued:
Page 3 of 4
Council Consensus to continue this item to the end of the agenda to work on additional definitions.
b. Status Report of the Emergency Contract with West Coast Fire & Water for Fire
Remediation Work at the Electric Utility Service Center at Hastings.
Presenter: Cindy Sauers, Electric Utility Director.
Motion/Second: Crane/Sher to approve the continued work on the emergency contract (COU No.
2223-193) with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service
Center at Hastings. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane,
Dueňas, and Rodin. NOES: None. ABSENT: None. ABSTAIN: None.
c. Budget Primer and Review of 5-Year Capital Improvement Plan Development.
Presenters: Dan Buffalo, Finance Director; Jessie Brunell, Senior Accountant; and Mary Horger,
Financial Services Manager.
Presentation was received.
14. NEW BUSINESS
a. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
No reports were received.
13. UNFINISHED BUSINESS, continued
a. Adoption of Resolution Promoting an Idle-Free Ukiah.
Presenter: Shannon Riley, Deputy City Manager and Councilmember Sher.
RECESS: 7:37 – 7:47 P.M. to review modifications to resolution.
Motion/Second: Sher/Crane to adopt revised version of the resolution (2023-22) promoting an idle-
free Ukiah. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and
Rodin. NOES: None. ABSENT: None. ABSTAIN: None.
14. NEW BUSINESS, continued
a. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
Presenters: Mayor Rodin and Sage Sangiacomo, City Manager.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 7:59 P.M.
15. CLOSED SESSION
a. Conference with Legal Counsel – Anticipated Litigation
(Government Code Section 54956.9(d)(2))
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section
54956.9: (1 case)
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City Council Minutes for May 17, 2023, Continued:
Page 4 of 4
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1)
Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County
Superior Court Case No. 22CV00048
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-
70200
d. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-
74612
e. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036
f. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9)
Name of case: Jane Doe v. City of Ukiah et al., U.S.D.C. (Eureka Division) Case No. 123-cv-
009808.
g. Public Employee Performance Evaluation
(Government Code Section 54956
Title: City Manager
h. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
No action reported; direction provided to Staff.
16. ADJOURNMENT
There being no further business, the meeting adjourned at 9:00 p.m.
________________________________
Kristine Lawler, CMC
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Page 1 of 2
Agenda Item No: 8.a.
MEETING DATE/TIME: 6/7/2023
ITEM NO: 2023-2711
AGENDA SUMMARY REPORT
SUBJECT: Ratify Addendum #1 to the Amended License Agreement with the North Coast Rail Authority for a
Term Extension and Full Site Control at the Mason Street Property, and Authorize the City Manager to Execute
Three Site User License Agreements.
DEPARTMENT: City Manager /
Admin PREPARED BY: Maria Ceja, Administrative Analyst
PRESENTER: Maya Simerson, Project and Grant Manager.
ATTACHMENTS:
1. North Coast Railroad Authority (NCRA) Addendum 1 2022-07-18
2. License Agreements 2023
Summary: Council will consider ratifying an addendum to the license agreement with the North Coast Rail
Authority for a term extension and full site control at the Mason Street Property, and authorize the City
Manager to execute three license agreements for existing site use.
Background: The City of Ukiah has been very active in developing the “Rail Trail” within the city limits and the
North Coast Rail Authority (NCRA) right-of-way. Ukiah is proud to be the first community to open a segment of
the Great Redwood Trail. Our citizens and visitors enjoy the trail on a daily basis.
The multi-use Great Redwood Trail now spans the center of Ukiah. This local section of the trail provides a
much-needed safe and efficient corridor for bicycle and pedestrian traffic, as well as direct access to major
employment centers, services, shopping, residential areas, the future Mendocino County courthouse, and
connectivity to other bicycle routes. The Great Redwood Trail will expand its use and its economic impact
even further by inviting additional recreational use, such as the sound garden that is installed on the
northernmost section of the trail. Additionally, the City has secured grant funding and begun the design
process for Phase Four, which will extend the trail south of the city limits.
In 2019, the City reached out to the North Coast Railroad Authority (NCRA) to convey its interest in securing
an exclusive easement on the NCRA-owned properties along a portion of Mason Street in Ukiah that are
immediately adjacent to our rail trail (APNs 002-193-44-00 and 002-151-10-00). These parcels, referred to
herein to as the Mason Street property, have limited development potential due to the history of contamination
and the covenant recorded to memorialize those land use limitations. Fortunately, this property could provide
unique opportunities for amenities along the Great Redwood Trail, including parking, covered seating/picnic
area, bicycle racks, and more. These features would significantly enhance the public benefits associated with
the Great Redwood Trail. Furthermore, the City understands there are leases on this property with three
neighboring businesses that utilize the site for parking.
Discussion: In addition to the request for an exclusive easement on the NCRA owned properties along a
portion of Mason Street, the other requested amendment is an extension to the term of the agreement. As
the City continues to aggressively pursue grant funding for property improvements, we need to be able to
demonstrate site control for a minimum of thirty years. Therefore, the City is requesting an extension of the
term for an additional twenty-five years from the expiration of the first term. This grant funding is targeted to
serve an underrepresented portion of our community that lacks parks and open spaces. This work is being
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done in harmony with Goal 4 of the Equity, Diversity and Inclusion Action Plan to identify and engage
underrepresented communities. Work along the Great Redwood Trail also meets Climate Initiatives such as
Section 2.b Encouraging Active Transportation and 2.d Continue to Expand the Great Redwood Trail.
Please refer to Attachment #1 to review the NCRA Amended License agreement. The NCRA board approved
and signed the requested amendment at their meeting on May 25, 2022. This contract was inadvertently
signed by the City, and Staff is now seeking Council approval to ratify the signed addendum.
The City of Ukiah will execute new license agreements with the three existing site users. There will be no
expenses associated with these agreements. Any revenue generated from the leases will be utilized
exclusively for the maintenance of the rail corridor. Please find the three license agreements as Attachment
#2 to this staff report. All three businesses are in support of the transition and have already signed the new
agreements.
Staff recommends that Council ratify the signed addendum to the amended license agreement with the North
Coast Rail Authority for a Term Extension and Full Site Control at the Mason Street Property; and Authority
the City Manager to execute license agreements with Big Daddy Garden Supply, Alpha Labs Inc. and Ron
Meaux.
Recommended Action: Ratify addendum #1 to the amended license agreement with the North Coast Rail
Authority for a Term Extension and Full Site Control at the Mason Street Property; and authorize the City
Manager to execute license agreements with Big Daddy Garden Supply, Alpha Labs Inc. and Ron Meaux.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 1314-238-AD1
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 4 – Identify and actively engage underrepresented
communities in which to retain, expand, develop, and implement programs.
CLIMATE INITIATIVES (CI): 2b – Encourage active transportation as a viable alternative to automobiles. 2d
– Continue to expand the Great Redwood Trail – Ukiah.
GENERAL PLAN ELEMENTS (GP): N/A
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ADDENDUM NO. 1 TO AMENDED LICENSE AGREEMENT
CITY OF UKIAH
AND
NORTH COAST RAILROAD AUTHORITY
This Addendum No. 1 (“Addendum”) to the Amended License Agreement (“Agreement”)
between the City of Ukiah (“City”) and Great Redwood Trail Agency, successor in interest
to the North Coast Railroad Authority (“NCRA”), dated July 18, 2022 (“Effective Date”).
1. Section 3 of the Agreement describing USE is amended by adding the following
statement to the end of the paragraph;
Additionally, NCRA grants an exclusive license to the City for two of the NCRA-
owned properties along Mason Street in Ukiah that are immediately adjacent to the
rail trail (APNs 002-193-44-00 and 002-151-10-00).”
2. Section 4 of the Agreement describing USE is amended by adding the following
statement to the end of the paragraph;
On August 1, 2039, the term of the Agreement will automatically renew unless
sooner terminated. The second term of this Agreement shall be twenty-five (25)
years, commencing on August 1, 2039 and, unless sooner terminated or extended as
herein provided, terminating on August 1, 2064.”
3. All references to NCRA in the Agreement, as amended by this Addendum, shall be
understood by the parties to refer to the Great Redwood Trail Agency, successor in
interest to NCRA.
WHEREFORE, the Parties have entered this Addendum No. 1 on the Effective Date.
City of Ukiah:
By:
Sage Sangiacomo, City Manager
Attest:
Kristine Lawler, City Clerk
GREAT REDWOOD TRAIL AGENCY
By:
Karyn Gear Interim Executive Dir.
COU No. 1314-238-AD1
ATTACHMENT 1
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Attachment 2
June 7
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1
License Agreement
This License Agreement ("Agreement") by and between the City of Ukiah (herein referred to as
"Licensor") and Ronald J. Meaux., (herein referred to as "Licensee") together known as the
"Parties".
In consideration of the mutual promises contained in this Agreement, the Parties agree as
follows:
1. GRANT OF LICENSE; DESCRIPTION OF PROPERTY
Licensor grants to Licensee a license to utilize property of the North Coast Railroad Authority
(NCRA), NCRA having granted Licensor an exclusive license to the property, as depicted in
Exhibit "A", and Exhibit "B" and attached hereto ("Premises"), at or near APN 0021-934-400
located near 206 Mason Street Ukiah, CA 95482 address of nearby Property. Railroad Mile Post
114.0 (approximate area of 6,800 SF) and otherwise described as a 55' x 125' parcel of land
located westerly of the mainline track and sharing a westerly boundary with the east boundary
of Mason Street right-of-way.
2. USE OF PROPERTY; TERM
The above described Property may be entered upon and maintained by Licensee solely during
the period beginning April 1, 2023 (the Effective Date) and continuing for a term of three (3)
years, unless sooner terminated as provided herein ("Initial Term"). Licensee shall have the
right to terminate this Agreement at any time by giving thirty (30) days prior written notice to
Licensor. Licensor shall have the right to terminate this Agreement after the first twelve (12)
months of the term by giving six (6) months prior written notice to Licensee.
After the Initial Term the agreement may be extended on an annual basis if approved by both parties.
3. CONSIDERATION
As consideration for this Agreement, Licensee agrees to pay Licensor a Use Fee of
$2,244.00 (Two-Thousand Two-Hundred and Forty-Four Dollars) per year during the term
of this Agreement, payable on the Effective Date (unless already paid in full for the first year
in the initial term of this Agreement) and then annually on or before the anniversary date of
this Agreement. At the commencement of the second year and each subsequent year
thereafter, should Licensor approve renewal of the License Term, the Use Fee shall increase
by the percentage change in the Consumer Price Index (CPI) during the preceding calendar
year (January to December), but not to exceed 5%. CPI means the index for all urban
consumers (1982-1984 = 100), U.S. City average, all ite ms, published by the United States
Department of Labor, Bureau of Labor Statistics. In the event the CPI is discontinued or
otherwise not available, “CPI” shall mean such comparable statistics on the purchasing
power of the consumer dollar as is reasonably agreed on between the City and Licensee.
4. USE AND IMPROVEMENTS
Licensee shall have the right to use the Premises solely for vehicle parking related to the Licensee’s
business, including for Licensee’s employees and members of the public. The Premises shall not be
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used for overnight parking. Licensee shall not sublicense parking spaces on the Premises. The
Premises shall not be used for storage of materials or supplies, or for any purposes not related to
vehicle parking. Any exception to these uses must be approved by the Licensor in writing.
Improvements, excavations, weeds, brush, grass or improvements and other modifications to the
Premises shall be the sole responsibility of Licensee. Licensee will abate and remove weeds and
other hazardous vegetation and combustible materials on the Premises so as to remove the potential
for fires. Licensee will make all reasonable efforts and take all reasonable precautions to maintain the
Premises in such a way that is safe and free from unreasonable hazards likely to cause injury to
persons who use the Premises. Licensee shall assume full responsibility for the proper use and
supervision of the Premises.
Licensee hereby agrees to maintain the vegetation on the said Premises at Licensee's expense.
Licensee hereby agrees to maintain the Licensee owned fence at Licensee's expense. Licensee agrees
to disclose to any purchaser of the Licensee's property that the improved area (approximately 6,800
sq. feet) belongs to the Licensor, and a new agreement will need to be entered into upon transfer of
title for any owner to maintain use of Licensor's property.
Any Licensee improvements must obtain any required permits from the local jurisdiction and
approval from Licensor.
Licensee improvements shall be subject to the terms and provisions of Section 7 in the event of a
termination by either party.
5. INDEMNIFICATION
Licensor and NCRA shall not be liable for and are free from the cost of any damages for
personal injury or property damage resulting from the use made by Licensee of the Premises,
and any defective condition of faulty construction of any improvements arising thereafter, and
Licensee covenants and agrees to indemnify and save harmless said Licensor and NCRA, as well
as their officers, agents and employees, from and against any and all liability, loss, cost, or other
obligation, including reasonable attorney's fees in account of or arising out of any such injuries
or losses.
Licensee shall provide Licensor with a Certificate of Liability naming the City of Ukiah and
North Coast Railroad Authority (NCRA) as Additionally Insured for the following categories
and in the following amounts:
a. Workmans Compensation $500,000.00 each employee/accident
b. Liability Insurance $500,000.00 each accident
$1,000,000.00 policy limit
c. Vehicle Insurance $1,000.000.00 combined single limit
d. Commercial General Liability $1,000,000.00 per occurrence
$2,000,000.00 general aggregate
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6. ENVIRONMENTAL PROVISIONS
A. Definitions. As used in this Section, the following terms have the
following definitions:
"Agencies" means any federal, state, or local governmental authorities, agencies, or
other administrative bodies with jurisdiction over Licensee or the Premises.
"Environmental Laws" means any federal, state, or local environmental, health, or safety-
related laws, regulations, standards, court decisions, ordinances, rules, codes, orders, decrees,
directives, guidelines, permits, or permit conditions, currently existing and as amended,
enacted, issued, or adopted in the future that are or become applicable to Licensee or the
Premises, including, but not necessarily limited to the Consent Decree in Hight v. North Coast
Railroad Authority, Mendocino County Superior Court, Case No.
80240, a true and correct copy of which is posted at NCRA's website,
http://www.northcoastrailroad.org., and is incorporated herein by this reference.
"Existing Environmental Conditions" means the conditions disclosed in the report
entitled Phase II and Phase III Program Findings, Northwestern Pacific Railroad, Novato to
Willits, dated March 1996, prepared for Licensor by Geomatrix Consultants, a true copy of
which is available for inspection at the NCRA office.
"Hazardous Material" means any chemical, substance, material, controlled substance,
object, condition, waste, living organism, or combination that is or may be hazardous to human
health or to the safety of the environment due to its radioactivity, flammability, corrosivity,
reactivity, explosivity, toxicity, carcinogenicity, mutagenicity, phytotoxicity, infectiousness, or
other harmful or potentially harmful properties or effects, including, without limitation,
petroleum and petroleum products, asbestos, radon, polychlorinated biphenyls (PCBs) and all of
those chemicals, substances, materials, controlled substances, objects, conditions, wastes, living
organisms, or combinations that are now or become in the future listed, defined, or regulated in
any manner by any Environmental Law based upon, directly or indirectly, their properties or
effects.
"Licensee's Parties" means Licensee's employees, agents, customers, visitors, invitees,
licensees, contractors, designees, or sublicensee's.
B. Use of Hazardous Materials.
Licensee will not use or allow the use of the Premises in a manner that may cause
"Hazardous Materials" to be released or to become present on, under, or about the Premises or
other properties in the vicinity of the Premises.
C. Environmental Compliance.
i. Licensee and Licensee's Parties will not, at any time during the Term,
cause or permit any Hazardous Materials to be brought upon, stored, manufactured, generated,
blended, handled, recycled, treated, disposed, or used on, under, or abo ut the Premises for any
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purpose, except as specifically approved in writing by Licensor ("Permitted Hazardous
Materials"), as amended from time to time. Any material change to the Permitted Hazardous
Materials must be approved in advance in writing by Licensor, whose approval will not be
unreasonably withheld.
ii. During the Term, Licensee will take reasonable steps to protect against
intentional or negligent acts or omissions of third parties that might result directly or indirectly in
the release, disposal, or other placement of Hazardous Materials on or under the Premises.
iii. No asbestos-containing materials will be manufactured or installed for
any purposes on or as part of the Premises, whether as part of Licensee's or Licensee's Parties'
business operations or as Licensee improvements, unless approved in advance in writing by
Licensor, whose approval will not be unreasonably withheld.
iv. Licensee will keep, operate, and maintain the Premises in compliance
with all, and will not cause or permit the Premises to be in violation of any, Environmental
Laws.
D. Underground Storage Tanks.
i. Neither Licensee nor any of Licensee's Parties will install or use any
underground storage tanks on the Premises.
E. Licensor's Right of Entry and Testing.
Licensor and Licensor's representatives have the right, but not the obligation, at any
reasonable time to enter onto and to inspect the Premises and to conduct reasonable testing,
monitoring, sampling, digging, drilling, and analysis to dete rmine if Hazardous Materials are
present on, under, or about the Premises and to review and copy any documents, materials, data,
inventories, financial data, or notices or correspondence to or from private parties or
governmental authorities (collectively, "Inspection"). If the Investigation indicates the presence
of any environmental condition that occurred during the Term as a result of Licensee's or
Licensee's Parties' activities, or failure to act where Licensee had a duty to act, in connection
with the Premises, Licensee will reimburse
Licensor for the cost of conducting the tests.
F. Notification.
i. Licensee must give immediate written notice to Licensor of:
(a) any enforcement, remediation, or other regulatory action or order,
taken or threatened, by any Agency regarding, or in connection
with, the presence, release, or threat of releases of any Hazardous
Material on, under, about, or from the Premises, or any tanks on
the Premises, or otherwise resulting from Licensee's use of the
Premises;
(b) all demands or claims made or threatened by any third party
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against Licensee or Licensee's Parties or the Premises relating to
any liability, loss, damage, or injury resulting from the presence,
release, or threat of release of any Hazardous Materials on, under,
about, or from the Premises or otherwise resulting from Licensee's
use of the Premises;
(c) any significant spill, release, or discharge of a Hazardous Material
on, under, about, or from the Premises, including, without
limitation, any spill, release, or discharge required to be reported
to any Agency under applicable Environmental Laws; and
(d) all incidents or matters where Licensee and Licensee's Parties are
required to give notice to any Agency pursuant to applicable
Environmental Laws.
ii. Licensee must promptly provide to Licensor copies of all materials,
reports, technical data, Agency inspection reports, notices and correspond ence, and other
information or documents relating to incidents or matters subject to notification under this
Agreement. Also, Licensee must promptly furnish to Licensor copies of all permits, approvals,
and registrations Licensee receives or submits with r espect to Licensee's operations on the
Premises, including, without limitation, any registrations for underground storage tanks currently
existing on the Premises, installation permits, and closure permits.
G. Remediation.
i. If any Hazardous Materials are released or found on, under, or about the
Premises arising out of Licensee's or Licensee's Parties' activities, or failure to act where
Licensee had a duty to act, in connection with the Premises, Licensee must promptly take all
actions, at Licensee's sole expense, necessary to investigate and remediate the release or
presence of Hazardous Materials on, under, or about the Premises in accordance with
Environmental Laws and the requirements of all Agencies. However, unless an emergency
situation exists that requires immediate action, Licensor's written approval of these actions will
first be obtained, and the approval will not be unreasonably withheld. Licensor's right of prior
approval of these actions includes , but is not limited to, the selection of any environmental
consultant to perform work on or related to the Premises, the scope of work, and sampling
activities to be performed by the consultant before the report is final. Licensee will provide
Licensor with at least three (3) business days' advance notice of any sampling, and upon request
of Licensor, will split samples with Licensor. Licensee will also promptly provide Licensor with
the results of any test, investigation, or inquiry conducted by or on behalf of Licensee or
Licensee's Parties in connection with the presence or suspected presence of Hazardous Materials
on, under, about, or from the Premises. Licensee must notify Licensor in advance and give
Licensor the right to participate in any oral or written communications with regulatory agencies
concerning environmental conditions on or arising from the Premises. Licensor has the right, but
not the obligation, to assume control of any required remediation on the Premises at Licensee 's
expense if Licensee fails to notify Licensor and obtain Licens or's approvals as required under
Section 18(h). Within thirty (30) days after Licensee's completion of any remediation of the
Premises, Licensee must deliver to Licensor a letter from the applicable Agency stating that the
remediation was undertaken in accordance with all applicable Environmental Laws and that any
residual contamination remaining after the remediation does not pose a threat to human health or
the environment.
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ii. If Licensee or Licensee's Parties have caused or permitted a release of
Hazardous Materials that results in or threatens to result in Hazardous Materials becoming
present on, under, or about the Premises, threatens public health or safety or the environment,
or is in noncompliance with any applicable Environmental Laws or requirements of Section 18,
Licensor may demand that Licensee promptly take action in accordance with Section l 8(h)(i). If
Licensee does not respond within thirty (30) days (unless there is an emergency, in which case
Licensee must respond as soon as practicable, but not less than three (3) days), Licensor has the
right, but not the obligation, to enter onto the Premises and take all actions reasonably
necessary to occupancy shall be construed to be a tenancy from month-to-month, subject to
the terms and conditions of this Agreement, except that the Base Rent shall automatically
increase to 200% of the Base Rent in effect immediately prior to such termination or
expiration.
7. ASSIGNMENT
Licensee will not assign this license or any interest therein and will not let or underlet the said
Premises or any part thereof without the prior written consent of the Licensor.
8. ATTORNEY'S FEES
In any legal action to enforce or interpret any provision of this Agreement, the prevailing party
shall be entitled to recover from the ot her party its reasonable costs and attorney 's fees.
9. NOTICES
Any written notice or payment required hereby shall be deemed given upon
acknowledgement of receipt, including by email, or forty-eight hours after such notice is
deposited in the United States mail, first class postage prepaid and addressed as follows :
Payments
To Licensor:
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Attn: City Manager
Notices
To Licensor:
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Attn: City Manager
cityclerk@cityofukiah.com
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To Licensee:
Ronald J. Meaux Owner
11960 Orr Springs Road
Ukiah, CA 95482
meauxarch@gmail.com
10. PARAGRAPH HEADINGS
Paragraph headings are included for the convenience of the parties and are not intended to
define or limit the scope of this Agreement.
11. PREVIOUS AGREEMENTS
Any and all existing statements or agreements, whether oral or written, or renewals thereof,
between the parties hereto, covering the same subject matter are hereby cancelled and superseded
by the terms of this Agreement, and such prior agreements, statements or understandings shall
have no further force or effect.
This license agreement is effective on the latest date signed as stated below.
Signatures to follow on the next page:
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Licensee
Sign: _____________________________________________
Print: _____________________________________________
Title: _____________________________________________
Date: _____________________________________________
Licensor
Sign: _____________________________________________
Print: ___Sage Sangiacomo__________________________
Title: ___City Manager _____________________________
Date: _____________________________________________
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Exhibit "A"
LEGAL DESCRIPTION
A rectangular parcel of land located in the City of Ukiah, County of Mendocino, State of
California being more particularly described as follows:
Near milepost 114.4;
The western dimension is 125.5 feet measured parallel along the east side of Mason Street.
Northern dimension is 55.5 feet deep.
The eastern dimension is 120 feet.
Said parcel contains approximately 6,800 square feet.
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Exhibit "B"- Approx. Location
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Agenda Item No: 8.b.
MEETING DATE/TIME: 6/7/2023
ITEM NO: 2023-2690
AGENDA SUMMARY REPORT
SUBJECT: Approve Budget Amendment for Fire Dispatch Services.
DEPARTMENT: Fire PREPARED BY: Mary Horger, Financial Services Manager
PRESENTER: TBD
ATTACHMENTS:
1. Ukiah 1CA05265 (1)
Summary: Council will consider approving a budget amendment for Fire Dispatch Services in the amount of
$245,000 for the 2022/2023 fiscal year.
Background: At their meeting on February 16, 2022, the City Council approved a four-year cooperative
agreement for dispatch services with the California Department of Forestry and Fire Protection (CAL Fire) in
an amount not to exceed $1,540,822. The term of the agreement is July 1, 2021 through June 30, 2025.
Please refer to Attachment 1 for a copy of the agreement. As noted when the contract was originally
approved, CAL Fire only charges actual costs, and the figures used in the agreement are the maximum
allowable.
Discussion: During the budget preparation for the 2022/2023 fiscal year, budgeting for the Fire dispatch
contract was overlooked, as it was thought that the contract was already encumbered in the prior budget year,
which would have automatically amended the budget for the following year. That ended up not being the
case. Therefore, it is necessary to increase the budget in the amount of $245,000 to cover the past year of
services.
Recommended Action: Approve a budget amendment for Fire Dispatch Services in the amount of $245,000
for the 2022/2023 fiscal year.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 10521210.52100: $57,300.80
PROPOSED BUDGET AMOUNT: 10521210.52100: $302,300.80
FINANCING SOURCE: General Fund
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2122-181
COORDINATED WITH: Ukiah Valley Fire Authority
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
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BHK:skb
ATTACHMENT 1
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Agenda Item No: 8.c.
MEETING DATE/TIME: 6/7/2023
ITEM NO: 2023-2730
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Approving Zero Property Tax Sharing Agreement for the City of Ukiah –
City Owned Property Annexation (LAFCo Application File No. A-2021-01)
DEPARTMENT: Community
Development PREPARED BY: Jesse Davis, Planning Manager, Craig Schlatter,
Community Development Director
PRESENTER: Jesse Davis, Chief Planning Manager
ATTACHMENTS:
1. City-Owned Zero Tax-Share Resolution
2. Exhibit A - List of Parcels
3. Exhibit B - Auditor-Controller Property Tax Statement - 09.22.21
4. Exhibit C - County Resolution
Summary: Council will consider adopting a resolution approving a Zero Property Tax Sharing Agreement for
the City of Ukiah – City Owned Property Annexation (LAFCo Application File No. A-2021-01).
Background: On February 22, 2021, the City of Ukiah submitted to the Mendocino Local Agency Formation
Commission ("LAFCo") a request to annex properties located in the unincorporated area of Mendocino County that
are owned by the City of Ukiah and utilized for public benefit. On December 19, 2022, LAFCo adopted the City of
Ukiah Municipal Service Review/Sphere of Influence Update that includes a “a plan for the probable physical
boundary and service area of a local agency or municipality as determined by the Commission” (GC §56076).
Revenue and Tax Code Section 99 provides the required process for allocation of property tax revenue when
jurisdictional changes are requested by local agencies, such as the City of Ukiah (“City”), upon the filing of an
application pursuant to the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000,
Government Code section 56000, et seq. LAFCo received such an application from the City to annex territory
within the jurisdiction of Mendocino County which will become part of the City (the “Annexation Area”). As
previously conveyed to LAFCo and City Council, upon completion of the annexation, the annexation area will
no longer be subject to property taxes. To formalize this conveyance, the City has drafted a resolution based
on previous tax-share agreements with input from LAFCo staff. (Attachment 1). The parcels included in the
Annexation Area are identified in Attachment 2.
Prior to acting on the application, section 99(b)(6) requires LAFCo to obtain a resolution from those bodies
negotiating a revised distribution of property tax in the event the annexation becomes effective. Pursuant to
section 99(b)(5), the Mendocino County Board of Supervisors is the entity responsible for negotiating a tax
sharing agreement for the County and the Ukiah City Council is responsible for the City. Section 99 also
requires certain reports to be provided by the County Assessor and County Auditor.
Specifically, after receiving notice of the filing of the application and the verified list of Assessor Parcel
Numbers (APNs), the County Assessor-Clerk/Recorder provided a preliminary report to the Auditor which
identified the assessed valuations of the territory within the City of Ukiah and the tax rate areas in which the
territory exists. Shortly thereafter, on September 22, 2021, Acting Auditor-Controller Chamise Cubbison,
completed the required estimate of revenue responsibility for the area, which is reflected in Attachment 3. To
formalize this tax share agreement, approval by the Mendocino County Board of Supervisors is also required.
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A copy of the resolution that will be provided to the County to codify the proposed tax sharing agreement is
included as Attachment 4.
Discussion: The primary purpose for the proposed annexation is to subject to the City's authority parcels that the
City currently owns in fee and uses for government purposes, but that remain outside its jurisdiction. It is the City’s
intention to continue the use of these properties consistent with existing improvements and its Public Facilities
zoning regulations (Division 9, Chapter 2, Article 15, Ukiah City Code). Notably, the facilities identified for
annexation serve and benefit incorporated and unincorporated residents alike, and include recycled water
infrastructure, aircraft hangers, native species restoration projects, wastewater treatment facilities, refuse transfer
stations, as well as a former landfill originally acquired by the City in 1955.
Recommended Action: Adopt the Resolution agreeing to a zero property tax share agreement upon
completion of the City of Ukiah – City Owned Property Annexation (LAFCo Application File No. A-2021-01).
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: City Manager's Office
DIVERSITY-EQUITY INITIATIVES (DEI): N/A
CLIMATE INITIATIVES (CI): N/A
2040 GENERAL PLAN ELEMENTS (GP): Land Use Element - Goal 7; Policies 7.1-7.5
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RESOLUTION NO. 23-
RESOLUTION OF THE CITY OF UKIAH CITY COUNCIL APPROVING A ZERO TAX SHARE
AGREEMENT FOR THE CITY OF UKIAH – CITY OWNED PROPERTY ANNEXATION (LAFCO
APPLICATION FILE NO. A-2021-01)
WHEREAS, the Mendocino Local Agency Formation Commission ("LAFCo") has received
an application from the City of Ukiah (“City”) to annex certain lands (the “Annexation Area”) that
the City owns in fee and uses for government purposes as described in Exhibit A, but that remain
outside of its jurisdiction within the County of Mendocino (“County”); and
WHEREAS, the aforementioned annexation is identified as LAFCo Application File
No. A-2021-01, also known as the City of Ukiah – City Owned Property Annexation; and
WHEREAS, prior to acting on the application, Revenue and Tax Code section 99(b)(6)
requires LAFCo to receive resolution(s) from those bodies negotiating an agreement on a
potentially revised distribution of property tax in the event that the annexation becomes
effective; and
WHEREAS, pursuant to Revenue and Tax Code section 99(b)(5), the Mendocino
County Board of Supervisors is the entity responsible for negotiating a tax share agreement
under Revenue and Taxation Code Section 99; and
WHEREAS, LAFCo File No. A-2021-01 only affects the City and the County; and
WHEREAS, Government Code (“GC”) section 56742(a)(2-3) requires that the properties
proposed for annexation be owned by the City and utilized for a municipal purpose at the time
commission proceedings are initiated; and
WHEREAS, the City has applied a Public (P) General Plan land use designation to the
Annexation Area from its 2040 General Plan and associated environmental document, which was
adopted by the City on December 7, 2022; and
WHERAS, on December 19, 2022, LAFCo adopted a Municipal Service Review and
Sphere of Influence Update for the City of Ukiah that identifies the Annexation Area as within
the City’s Sphere of Influence, which indicates the probable physical boundary and service
area of the City; and
WHERAS, on November 4, 2020, as well as January 19, 2022, the City adopted resolutions
(Resolution No. 2020-61 & Resolution No. 2022-04) to facilitate annexation proceedings pursuant
to Government Code Section 56654(a) stating that upon completion the Annexation Area will no
longer be subject to property taxes, as the properties will be used for governmental purposes; and
WHERAS, on April 5, 2023, the City ‘Prezoned’ the Annexation Area as Public Facilities
(PF) per Ukiah City Code Division 9, Article 15, Chapter 2, further demonstrating that the
properties will be utilized for specified utility purposes and public benefit; and
WHEREAS, under Revenue and Taxation Code Section 99, upon filing the Application, the
Executive Officer of LAFCo is required to give notice of the filing to the Mendocino County Assessor
and Auditor-Controller specifying each local agency whose service area or responsibility will be
altered by the jurisdictional change; and
WHEREAS, on February 26, 2021, and March 4, 2022, the Executive Officer of LAFCo
gave notice of the filing to the assessor and auditor under RTC Section 99(b); and
Attachment 1
Page 71 of 228
2
WHEREAS, on July 9, 2021, the Executive Officer supplemented the notice with an
updated list of Assessor’s Parcels Numbers (APNs) identified as part of the Annexation Area; and
WHEREAS, in 2021, the Mendocino County Assessor provided the Mendocino
County Auditor-Controller a preliminary report which identifies the assessed valuations of the
territory within the City of Ukiah and the tax rate areas in which the territory exists; and
WHEREAS, on September 22, 2021, the Mendocino County Auditor-Controller
estimated the amount of property tax revenue generated within the territory that is the subject
of the jurisdictional change during the fiscal year 2021-2022 and estimated what proportion of
said property tax revenue is attributable to each local agency that receives a portion of said
property tax revenue, which estimate is set forth in the attached Exhibit B; and
WHEREAS, the parcels within the Annexation Area are owned by the City of Ukiah
and do not feature commercial uses or residential improvements that would result in
substantial property or sales tax revenues, or require adjustment to the City or County’s
Regional Housing Needs Allocation; and
WHEREAS, the Mendocino County Board of Supervisors has been provided a
resolution, a copy of which is attached hereto as Exhibit C, agreeing that there should be no
change in the current apportionment of property taxes, neither base tax nor future tax
increment, in the Annexation Area, provided that if the annexation becomes final and effective
the actual assessment of property taxes in the Annexation Area will be zero because City-
owned property within City limits is exempt from property taxes.
NOW, THEREFORE, BE IT RESOLVED that in the event the annexation becomes
effective, the existing shares of property taxes will not change, although the property taxes
associated with the Annexation Area shall no longer be assessed, similar to other City-owned
parcels under its jurisdiction that are utilized for public benefit.
IT IS FURTHER RESOLVED AND ORDERED that the City Clerk shall notify the
Mendocino County Auditor and the Mendocino Local Agency Formation Commission of such
negotiated zero exchange of property tax revenues by forwarding a certified copy of this
resolution to the Auditor, the County of Mendocino, the Mendocino Local Agency Formation
Commission, and, upon completion of the annexation, to the State Board of Equalization.
PASSED AND ADOPTED at a regular meeting of the City Council held on June 7, 2023 by the
following roll call vote:
AYES:
NOES:
ABSENT:
ATTEST
Kristine Lawler, City Clerk
Mari Rodin, Mayor
Page 72 of 228
APN Owner SITUS Acreage Info - County PBS County Zoning County General Plan Proposed General Plan Proposed Zoning Area
Number Current Status Public Facilities Use Water
District
Sanitation
District
Airport
Zone
178-130-01 City of Ukiah 3100 Vichy Springs Road ±300
APN: 178-130-01
Acres: 301.2
Property Address: 3100 VICHY SPRINGS RD
Owner: CITY OF UKIAH
Public Facilities (PF)Public Services Public (P)Public Facilities (PF)1 Previous Landfill Refuse disposal/recycling areas, and refuse transfer stations and similar
uses.N/A N/A None
156-240-02 City of Ukiah N/A ±1
APN: 156-240-02
Acres: 1.00±
Property Address: N/A
Owner: CITY OF UKIAH
Upland Residential
(UR:40)Remote Residential (RMR40)Public (P)Public Facilities (PF)2 Open-Space Conservation and natural resource conservation areas N/A N/A OAE
156-240-13 City of Ukiah 1970 W Standley Ave 33.8
APN: 156-240-13
Acres: 33.8
Property Address: 1970 WE STANDLEY AVE
Owner: CITY OF UKIAH
Upland Residential
(UR:40)Remote Residential (RMR40)Public (P)Public Facilities (PF)2 Open-Space Conservation and natural resource conservation areas N/A N/A OAE
003-330-68 City of Ukiah 1601 S State Street 1.9
APN: 003-330-68
Acres: 1.9±
Property Address: 1601 SO STATE ST
Owner: CITY OF UKIAH
Limited Commercial
(C1)Commercial Public (P)Public Facilities (PF)3 Airport Airports and aviation-related functions and uses Willow
Water UVSD Zones
5 &6
003-330-69 Aviation Ukiah
(Leased)1601 S State Street 0
APN: 003-330-70
Acres: 0.00±
Property Address: 1601 SO STATE ST
City: UK
Leasee: AVIATION UKIAH
Limited Commercial
(C1)Commercial Public (P)Public Facilities (PF)3 Airport Airports and aviation-related functions and uses Willow
Water UVSD Zones
5 &6
003-330-70 Aviation Ukiah
(Leased)1601 S State Street 0
APN: 003-330-69
Acres: 0.00±
Property Address: 1601 SO STATE ST
City: UK
Leasee: AVIATION UKIAH
Limited Commercial
(C1)Commercial Public (P)Public Facilities (PF)3 Airport Airports and aviation-related functions and uses Willow
Water UVSD Zones
5 & 6
184-080-36 City of Ukiah 341 Norgard Lane 2.8
APN: 184-080-36
Acres: 2.80±
Property Address: 341 NORGARD LN
Owner: CITY OF UKIAH
Agriculture (AG:40)Agricultural Public (P)Public Facilities (PF);
AgriculturalCombining (-A)4 Recycled Water
Distribution;
Recycled Water Distribution; Ongoing lease for
agricultural purposes per GC 37382 N/A N/A Zones
3 & 6
184-080-37 City of Ukiah 341 Norgard Lane 4.5
APN: 184-080-37
Acres: 4.50±
Property Address: 341 NORGARD LN
Owner: CITY OF UKIAH
Agriculture (AG:40)Agricultural Public (P)Public Facilities (PF);
Agricultural Combining (-A)4 Recycled Water
Distribution;
Recycled Water Distribution; Ongoing lease for
agricultural purposes per GC 37382 N/A UVSD Zone 3
184-090-01 City of Ukiah N/A 4
APN: 184-090-01
Acres: 4.00±
Property Address:
Owner: CITY OF UKIAH
Agriculture (AG:40)Agricultural Public (P)Public Facilities (PF);
Agricultural Combining (-A)4 Recycled Water
Distribution;
Recycled Water Distribution; Ongoing lease for
agricultural purposes per GC 37382 N/A UVSD Zone 3
184-090-07 City of Ukiah N/A 13.92
APN: 184-090-07
Acres: 13.92±
Property Address: N/A
Owner: CITY OF UKIAH
Agriculture (AG:40)Agricultural Public (P)Public Facilities (PF);
Agricultural Combining (-A)4 Recycled Water
Distribution;
Recycled Water Distribution; Ongoing lease for
agricultural purposes per GC 37382 N/A N/A Zones
3 & 6
184-100-04 City of Ukiah N/A 10.52
APN: 184-100-04
Acres: 10.52±
Property Address: N/A
Owner: CITY OF UKIAH
Agriculture (AG:40)Agricultural Public (P)Public Facilities (PF)4 Recycled Water
Distribution;Recycled Water Distribution N/A N/A Zone 3
184-080-40 City of Ukiah 381 Norgard Lane 0.12
APN: 184-080-40
Acres: 0.12±
Property Address: 381 NORGARD LN
Owner: CITY OF UKIAH
Agriculture (AG:40)Agricultural Public (P)Public Facilities (PF)4 Recycled Water
Distribution;Recycled Water Distribution N/A UVSD Zone 3
184-100-05 City of Ukiah 300 Plant Road 15.45
APN: 184-100-05
Acres: 15.45±
Property Address: 300 PLANT RD
Owner: CITY OF UKIAH
Agriculture (AG:40)Agricultural Public (P)Public Facilities (PF)4 Existing North Waste
Water Pond Public utility facilities and uses (Wastewater)N/A N/A Zones
3 & 6
184-090-06 City of Ukiah 217 Norgard Lane 14.05
APN: 184-090-06
Acres: 14.05±
Property Address: 217 NORGARD LN
Owner: CITY OF UKIAH
Agriculture (AG:40)Agricultural Public (P)Public Facilities (PF);
Agricultural Combining (-A)4 Recycled Water
Distribution;
Recycled Water Distribution Ongoing lease for agricultural purposes
per GC 37382 N/A UVSD Zone 3
184-150-01 City of Ukiah 3495 Taylor Drive 43
APN: 184-150-01
Acres: 43.00±
Property Address: 3495 TAYLOR DR
Owner: CITY OF UKIAH
Agriculture (AG:40)Agricultural Public (P)Public Facilities (PF)5 Existing South Waste
Water Pond Public utility facilities and uses (Wastewater)N/A N/A Zone 6
184-140-13 City of Ukiah 3151 Taylor Drive 4.05
APN: 184-140-13
Acres: 4.05±
Property Address: 3151 TAYLOR DR
Owner: CITY OF UKIAH
General Industrial (I2)Industrial Public (P)Public Facilities (PF)5 Existing Solid Waste
Transfer Station
Refuse disposal/recycling areas, and refuse transfer stations and similar
uses.
Willow
Water UVSD Zones
2, 4, & 6
Exhibit A Attachment 2
Page 73 of 228
CHAMISE CUBBISON
ACTING AUDITOR-CONTROLLER
COUNTY OF MENDOCINO
501 LOW GAP ROAD, RM. 1080
UKIAH, CALIFORNIA 95482
PHONE (707) 234-6860 FAX (707) 467-2503
www.mendocinocounty.org
Date: September 22, 2021
To: Affected Agencies, City of Ukiah
Mendocino County Board of Supervisors
From: Chamise Cubbison, Acting Auditor-Controller
Re: LAFCo File A-2021-01 City of Ukiah Annexation of City of Ukiah owned
properties
Per Revenue and Taxation Code 99(b)(3) the Auditor shall notify the governing body of
each local agency whose service area or service responsibility will be altered by the
jurisdictional change of the amount of, and allocation factors with respect to, property
tax revenue estimated pursuant to paragraph (2) that is subject to negotiated exchange.
The estimated amount of property tax revenue generated in the Tax Rate Areas
associated with the identified parcels, based on the 2020-21 assessed values is
$62,966.
The estimated revenue impact affects all agencies in the related Tax Rate Areas as the
likelihood that the parcels will become exempt or zero tax is high. The estimated
remaining revenue would come from unsecured assessed property and the value of that
estimated tax revenue is $11,356. Please see page 2 for breakdown of impact to
affected entities.
There may be possible additional revenue due to possessory interests, roughly
estimated to be $7,343. The possessory related revenue is not included in the above
remaining revenue estimate as that is dependent on long term leases.
It should be noted that this is an estimate and that there may be additional factors to
consider should tax sharing negotiation take place.
Per Revenue & Taxation Code 99(b)(4) Upon receipt of the estimates pursuant to
paragraph (3), the local agencies shall commence negotiations to determine the amount
of property tax revenues to be exchanged between and among the local agencies.
Except as otherwise provided, this negotiation period shall not exceed 60 days. If a local
agency involved in these negotiations notifies the other local agencies, the county
auditor, and the local agency formation commission in writing of its desire to extend the
negotiating period, the negotiating period shall be 90 days.
Exhibit B Attachment 3
Page 74 of 228
Page 2 September 22, 2021 LAFCo File A-2021-01 Auditor Notice of Estimated Revenue
If you have any questions regarding this process, please refer to Revenue & Taxation
Code, Section 99 for procedures.
Cc: Mendocino County Counsel
Mendocino LAFCo
Auditor's Estimate of Property Tax Revenue
LAFCo File A-2021-01 Annexation of City of Ukiah
Tax Authority
Total
Estimated
Tax
Revenue
Estimated
Unsecured
Portion
Estimated
Difference
Overall
Factor
All TRAs
County 19,460 3,505 (18,514) 0.30904865
Russian River Cemetery 507 91 (415) 0.008044144
Ukiah Valley Fire 1,361 250 (1,111) 0.021614578
Mendocino County FC & WC Improvement District 82 15 (67) 0.001297519
Mendocino County RRFC & WCID 96 18 (78) 0.001525737
Ukiah Valley Sanitation 238 53 (185) 0.003783452
ERAF-Education Revenue Augmentation Fund 10,686 1,925 (8,761) 0.169704588
Mendocino County Office of Education 2,810 506 (2,304) 0.044631811
Mendocino Community College District 4,379 789 (3,590) 0.069542597
Ukiah Unified School District 23,348 4,205 (19,143) 0.370806924
Total Tax Revenue from PINs 62,966 11,356 (54,169) 1.00
Page 75 of 228
1
RESOLUTION NO. 23- XY
RESOLUTION OF THE MENDOCINO COUNTY BOARD OF SUPERVISORS APPROVING A
ZERO TAX SHARE AGREEMENT FOR THE CITY OF UKIAH – CITY OWNED PROPERTY
ANNEXATION (LAFCO APPLICATION FILE NO. A-2021-01)
WHEREAS, the Mendocino Local Agency Formation Commission ("LAFCo") has received
an application from the City of Ukiah (“City”) to annex certain lands (the “Annexation Area”) that
the City owns in fee and uses for government purposes as described in Exhibit A, but that remain
outside of its jurisdiction within the County of Mendocino (“County”); and
WHEREAS, the aforementioned annexation is identified as LAFCo Application File
No. A-2021-01, also known as the City of Ukiah – City Owned Property Annexation; and
WHEREAS, prior to acting on the application, Revenue and Tax Code section 99(b)(6)
requires LAFCo to receive resolution(s) from those bodies negotiating an agreement on a
potentially revised distribution of property tax in the event that the annexation becomes
effective; and
WHEREAS, pursuant to Revenue and Tax Code section 99(b)(5), the Mendocino
County Board of Supervisors is the entity responsible for negotiating a tax share agreement
under Revenue and Taxation Code Section 99; and
WHEREAS, LAFCo File No. A-2021-01 only affects the City and the County; and
WHEREAS, Government Code (“GC”) section 56742(a)(2-3) requires that the properties
proposed for annexation be owned by the City and utilized for a municipal purpose at the time
commission proceedings are initiated; and
WHEREAS, the City has applied a Public (P) General Plan land use designation to the
Annexation Area from its 2040 General Plan and associated environmental document, which was
adopted by the City on December 7, 2022; and
WHERAS, on December 19, 2022, LAFCo adopted a Municipal Service Review and
Sphere of Influence Update for the City of Ukiah that identifies the Annexation Area as within
the City’s Sphere of Influence, which indicates the probable physical boundary and service
area of the City; and
WHERAS, on November 4, 2020, as well as January 19, 2022, the City adopted resolutions
(Resolution No. 2020-61 & Resolution No. 2022-04) to facilitate annexation proceedings pursuant
to Government Code Section 56654(a) stating that upon completion the Annexation Area will no
longer be subject to property taxes, as the properties will be used for governmental purposes; and
WHERAS, on April 5, 2023, the City ‘Prezoned’ the Annexation Area as Public Facilities
(PF) per Ukiah City Code Division 9, Article 15, Chapter 2, demonstrating that the properties will
be utilized for specified utility purposes and public benefit; and
WHEREAS, under Revenue and Taxation Code Section 99, upon filing the Application, the
Executive Officer of LAFCo is required to give notice of the filing to the Mendocino County Assessor
and Auditor-Controller specifying each local agency whose service area or responsibility will be
altered by the jurisdictional change; and
WHEREAS, on February 26, 2021, and March 4, 2022, the Executive Officer of LAFCo
gave notice of the filing to the assessor and auditor under RTC Section 99(b); and
ATTACHMENT 4
Page 76 of 228
2
WHEREAS, on July 9, 2021, the Executive Officer supplemented the notice with an
updated list of Assessor’s Parcels Numbers (APNs) identified as part of the Annexation Area; and
WHEREAS, in 2021, the Mendocino County Assessor provided the Mendocino
County Auditor-Controller a preliminary report which identifies the assessed valuations of the
territory within the City of Ukiah and the tax rate areas in which the territory exists; and
WHEREAS, on September 22, 2021, the Mendocino County Auditor-Controller
estimated the amount of property tax revenue generated within the territory that is the subject
of the jurisdictional change during the fiscal year 2021-2022 and estimated what proportion of
said property tax revenue is attributable to each local agency that receives a portion of said
property tax revenue, which estimate is set forth in the attached Exhibit B; and
WHEREAS, the parcels within the Annexation Area are owned by the City of Ukiah
and do not feature commercial uses or residential improvements that would result in
substantial property or sales tax revenues, or require adjustment to the City of County’s
Regional Housing Needs Allocation; and
WHEREAS, the Ukiah City Council has adopted a resolution, a copy of which is
attached hereto as Exhibit C, agreeing that there should be no change in the current
apportionment of property taxes, neither base tax nor future tax increment, in the Annexation
Area, provided that if the annexation becomes final and effective the actual assessment of
property taxes in the Annexation Area will be zero because City-owned property within City
limits is exempt from property taxes.
NOW, THEREFORE, BE IT RESOLVED that in the event the annexation becomes
effective, the existing shares of property taxes will not change, although the property taxes
associated with the Annexation Area shall no longer be assessed, similar to other City-owned
parcels under its jurisdiction that are utilized for public benefit.
IT IS FURTHER RESOLVED AND ORDERED that the Clerk of the Board of
Supervisors shall notify the Mendocino County Auditor and the Mendocino Local Agency
Formation Commission of such negotiated zero exchange of property tax revenues by
forwarding a certified copy of this resolution to the Auditor, the City of Ukiah, the Mendocino
Local Agency Formation Commission, and, upon completion of the annexation, to the State
Board of Equalization.
The foregoing Resolution introduced by Supervisor ___________, seconded by Supervisor
__________, and carried this ____ day of [Month], 2023, by the following vote:
AYES:
NOES:
ABSENT:
WHEREUPON, the Chair declared said Resolution adopted and SO ORDERED.
Page 77 of 228
3
ATTEST: DARCIE ANTLE
Clerk of the Board
Deputy
APPROVED AS TO FORM:
CHRISTIAN M. CURTIS
County Counsel
GLENN MCGOURTY, Chair
Mendocino County Board of Supervisors
I hereby certify that according to the
provisions of Government Code Section
25103, delivery of this document has
been made.
BY: DARCIE ANTLE
Clerk of the Board
Deputy
Page 78 of 228
Page 1 of 2
Agenda Item No: 8.d.
MEETING DATE/TIME: 6/7/2023
ITEM NO: 2023-2742
AGENDA SUMMARY REPORT
SUBJECT: Receive Annual Report Regarding the City of Ukiah's Electric Utility Wildfire Mitigation Plan in
Response to Senate Bill 901.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director
PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. City of Ukiah's 2023 Wildfire Mitigation Plan_Combined
2. City of Ukiah's 2023 Wildfire Mitigation Plan_Combined_Redlined
Summary: Council will receive the annual report regarding the Electric Utility's Wildfire Mitigation Plan.
Background: In response to catastrophic wildfires in California, Senate Bill 901 (SB 901) was passed in 2018
requiring California utilities to prepare a Wildfire Mitigation Plan (WMP), have the plan independently reviewed,
and submit the plan to the State. Utilities are required to update and resubmit the plan annually.
On December 4, 2019, the Council approved the Utility's first WMP and received a report on the revision that
resulted from the independent third party reviewer, Power Engineers, on June 17, 2020.
Discussion: Ukiah's WMP (Attachment 1) addresses the range of activities the Electric Utility is taking to
minimize the sources of ignition and improve the resiliency of the electric grid. The WMP outlines eight
strategies that the Utility is using to mitigate wildfires:
• Vegetation Management
• Enhanced Inspections
• Situational Awareness
• Operational Practices
• System Hardening
• Public Safety and Notification
• Reclosing and De-energization
• Wildfire Response and Recovery
Changes to this revision of the WMP include advisory guidance provided by the Wildfire Safety Advisory
Board, comments provided by Power Engineers following the initial review of the plan and updated metrics to
evaluate the efficacy of the WMP. The metrics used for evaluation of the plan have been expanded to include
Inspection Records and Maintenance, Vegetation Management, and Overhead Equipment Failures to the
previous two metrics; Ignitions and Wires Down. One other major addition was the inclusion of an Historical
Fire Map, Appendix C, detailing fires in and around Ukiah for over 50 years.
For the 2023 revision, the Utility solicited the help of Ukiah Valley Fire Authority (UVFA) as an independent
reviewer. UVFA had no comments regarding any deficits in the WMP, but noted that the California Public
Utilities Commission (CPUC) has not updated the Fire Threat map to incorporate Cal Fire's new hazard
zones. The CPUC map is included as Appendix B of the WMP, but will be updated if and when the CPUC
Page 79 of 228
Page 2 of 2
provides an update.
A redlined copy of the WMP is included as Attachment 2 for the Council's review.
Recommended Action: Receive annual report regarding the City of Ukiah's Electric Utility Wildfire Mitigation
Plan in response to Senate Bill 901.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Doug Hutchison, Fire Chief
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI): 10a – Protect from dangerous emission by preventing fires.
GENERAL PLAN ELEMENTS (GP): - A4 - Public Facilities, Services, and Infrastructure Element
Page 80 of 228
Ukiah Electric Utility Wildfire Mitigation Plan
1
Ukiah Electric Utility
2023
WILDFIRE
MITIGATION
PLAN
TABLE OF CONTENTS
Page 81 of 228
Ukiah Electric Utility Wildfire Mitigation Plan
2
1. OVERVIEW - WILDFIRE MITIGATION PLAN ............................................................. 4
A. POLICY STATEMENT .......................................................................................... 4
B. PURPOSE .................................................................................................................... 4
C. ORGANIZATION .................................................................................................. 5
D. DEFINITIONS AND ACRONYMNS …………………………………………... 5
2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN .............................................. 6
A. MINIMIZING SOURCES OF IGNITION ............................................................. 6
B. RESILIENCY OF THE ELECTRIC GRID ............................................................ 6
C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS ................................ 6
D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS ...................... 8
3. ROLES AND RESPONSIBILITIES ................................................................................... 9
A. GOVERNANCE STRUCTURE ............................................................................. 9
B. ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION ........................... 9
C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS ..... 9
D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS ......................... 10
E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM ...... 11
4. WILDFIRE RISK AND RISK DRIVERS ........................................................................ 12
A. BACKGROUND................................................................................................... 12
B. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY ............... 12
C. SYSTEM AND OPERATIONAL RISK .............................................................. 12
D. GEOGRAPHICAL & CLIMATE RISK ............................................................... 13
E. CPUC HIGH FIRE THREAT DISTRICTS .......................................................... 13
5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS ....................................... 13
A. STRATEGY – VEGETATION MANAGEMENT ............................................... 13
B. STRATEGY - ENHANCED INSPECTIONS ...................................................... 15
C. STRATEGY - SITUATIONAL AWARENESS ................................................... 15
D. STRATEGY - OPERATIONAL PRACTICES .................................................... 15
E. STRATEGY - SYSTEM HARDENING .............................................................. 16
F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION .................................. 16
G. STRATEGY - RECLOSING AND DEENERGIZATION ................................... 17
H. STRATEGY - WILDFIRE RESPONSE & RECOVERY .................................... 17
I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM……………….... 17
J. PROGRAM – UEU 5-YEAR CAPITAL IMPROVEMENT PLAN .................... 17
K. PROGRAM – COU EMERGENCY OPERATIONS PLAN ................................ 17
Page 82 of 228
Ukiah Electric Utility Wildfire Mitigation Plan
3
6. COMMUNITY OUTREACH AND EDUCATION ......................................................... 18
7. RESTORATION OF SERVICE ....................................................................................... 18
8. EVALUATION OF THE PLAN ........................................................................................... 19
A. METRICS FOR MEASURING PLAN PERFORMANCE .................................. 19
B. IMPACT OF METRICS ON PLAN ..................................................................... 20
C. MONITORING AND AUDITING THE PLAN ................................................... 20
D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN ............ 21
E. MONITORING THE EFFECTIVENESS OF INSPECTIONS ............................ 21
9. INDEPENDENT AUDITOR ............................................................................................ 21
10. APPENDICIES…………………………………………………………………………..22
A. WILDFIRE PREVENTION PROGRAM……………………………………….22
B. CPUC FIRE THREAT MAP
C. LOCAL WILDFIRE HISTORY MAP
Page 83 of 228
Ukiah Electric Utility Wildfire Mitigation Plan
4
1. OVERVIEW
A. POLICY STATEMENT
Ukiah Electric Utility has been operating its electric system for over one-hundred years. Public
and employee safety is paramount in the operation, construction and maintenance of the electric
system. Given recent, catastrophic wildfires in California, the state passed Senate Bill (SB) 901 in
September 2018 requiring every publicly owned utility to construct, maintain, and operate its
electric facilities in a manner that reduces the risk of utility caused fires. Assembly Bill (AB) 1054
by Assemblyman Holden amended SB901 with the requirement that every publicly owned utility
must prepare and present a Wildfire Mitigation Plan (WMP) to its governing body annually and
file the plan with the newly created California Wildfire Safety Advisory Board. SB901 requires
the WMP’s to incorporate key components that are foundational to reducing the risk of utility
caused wildfires.
Portions of Ukiah Electric Utility’s (UEU) electrical infrastructure is located in and adjacent to
California Public Utilities Commission (CPUC) designated Tier 2 wildfire threat areas. Ukiah
Electric Utility’s overarching goal is to provide safe, reliable, and affordable electric service to its
local community. In order to meet this goal, UEU constructs, maintains, and operates its electrical
lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its
electrical lines and equipment.
This document is Ukiah Electric Utility’s Wildfire Mitigation Plan developed in response to the
requirements of SB901.
B. PURPOSE OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan (WMP) describes the range of activities that UEU is taking or
considering, to mitigate the threat of powerline ignited wildfires, including its various programs,
policies, and procedures. This plan complies with the requirements of Public Utilities Code section
8387 for publicly owned electric utilities to prepare a wildfire mitigation plan by January 1, 2020,
and annually thereafter. The Plan will be iterative, promote continuous improvement year-over-
year, and represent best efforts to implement industry best practices in a prudent and reasonable
manner.
UEU is a department within the City of Ukiah. For wildfire prevention and response, UEU is
subordinate to the Ukiah Valley Fire Authority (UVFA) and the City of Ukiah Police Department
(UPD).
The City of Ukiah adopted an Emergency Operations Plan (EOP) in 2021 and the Building
Community Preparedness and Resilience Program in 2019. The UEU Wildfire Mitigation Plan
supports the aspirational goals of these plans in the area of Wildland Fire. The objectives of the
Plans specifically supported by this UEU Wildfire Mitigation Plan are as follows:
Page 84 of 228
Ukiah Electric Utility Wildfire Mitigation Plan
5
1. Educate the public about wildland fire dangers and the steps that can be taken to prevent or
minimize their effects.
2. Maintain Emergency Operations Center for coordination of information and resources.
3. Reduce the potential for destructive actions of the fire should ignition occur, utilizing fire pre-
plans, ensuring a properly trained, staffed, and equipped emergency response capability, and
timely response to prevent the spread of the fire, minimizing risks to humans and property.
4. Ensure that adequate resources are available to plan for incidents that may occur in the high
fire hazard severity zones within the City of Ukiah.
C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN [PRC Section
8387]
This Wildfire Mitigation Plan includes the following elements:
Section 2 - Objectives of the Plan;
Section 3 - Roles and responsibilities for carrying out the Plan;
Section 4 - Identification of key wildfire risks and risk drivers;
Section 5 - Description of wildfire prevention, mitigation, and response strategies and programs;
Section 6 - Community outreach and education;
Section 7 - Restoration of service following a wildfire;
Section 8 - Metrics for evaluating the P erformance of the WMP and identifying areas for
improvement;
Section 9 - Independent audit of the Plan.
D. DEFINITIONS AND ACRONYMNS
a. COU or City – City of Ukiah
b. CPUC - California Public Utilities Commission is a regulatory agency that regulates
privately owned public utilities in California.
c. ICS – Incident Command System is a standardized approach to the command, control and
coordination of emergency response.
d. IR – Infrared technology that uses thermography to recognize hot spots in electrical
equipment.
e. EOP – Emergency Operations Plan is a City Plan, formerly known as the Multi Hazard
Emergency Response Plan that establishes communication, facilitates collaboration and
ensures compliance with local, state and federal emergency management agencies.
f. LIDAR – Light detection and ranging is a remote sensing technology that uses light in the
form of a pulsed laser to measure distances.
g. MTA – Mendocino Transit Authority
h. OES – Mendocino County Sheriff’s Office of Emergency Services
i. PRC – Public Resource Code
j. SCADA – Supervisory Control and Data Acquisition is a computer system for gathering and
analyzing real time data.
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k. UEU – Ukiah Electric Utility.
l. UPD – Ukiah Police Department.
m. UVFA – Ukiah Valley Fire Authority.
n. WMP – Wildfire Mitigation Plan refers to this plan as ordered by Senate Bill 901.
2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN [PRC -8387 (b)(2)(B)]
A. MINIMIZING SOURCES OF IGNITION
The primary goal of this WMP is to minimize the probability that UEU’s transmission and
distribution system may be the origin or contributing source for the ignition of a fire as well as to
protect the system from wildfire damage.
UEU is continually evaluating prudent and cost-effective improvements to its physical assets,
operations, and training to help meet this objective. UEU will implement these changes consistent
with this WMP as staffing and budget allows.
B. RESILIENCY OF THE ELECTRIC GRID
The secondary goal of this WMP is to improve the resiliency of the electric grid. As part of the
development and on-going implementation of this plan, UEU will assess new industry practices and
technologies that will reduce the likelihood of an interruption (frequency) in service and improve
the restoration of service.
Other resiliency efforts include mitigating fire fuels in areas that are a threat to our facilities and
equipment along with reducing the chance that lives or property will be lost to wildfire.
Additionally, improved fire coordination will improve resiliency and help avoid the need for public
safety power shut off protocols during high fire threat weather. Fire fuels reduction and improved
fire response will be addressed in the UEU Wildfire Prevention Program.
C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS [PRC-8387
(b)(2)(C)]
1. Strategies
The following strategies are part of this Plan and described in more detail in Section 5.
• VEGETATION MANAGEMENT
These strategies help to control vegetation near to UEU overhead transmission and
distribution lines so they better adhere to clearance specifications. They also include fire
fuels mitigation and other work in order to prevent our system from causing a fire and to
protect our system from fire.
• ENHANCED INSPECTIONS
These strategies consist of assessment and diagnostic activities as well as associated
corrective actions. The practices in this category aim to ensure all infrastructure is in
working condition and vegetation adheres to defined minimum distance specifications.
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• SITUATIONAL AWARENESS
These strategies consist of methods to improve system visualization and awareness of
environmental conditions. The practices in this category aim to provide tools to improve
the other components of the plan.
• OPERATIONAL PRACTICES
These strategies consist of proactive, day-to-day actions taken to mitigate wildfire risks.
The practices in this category aim to ensure UEU is prepared in high-risk situations, such
as dry, windy environmental conditions.
• SYSTEM HARDENING
These strategies consist of system, equipment, and structure design and technical upgrades
that are identified by UEU’s engineering staff and implemented through the 5-year Capital
Improvement Plan. The practices in this category aim to improve system hardening to
prevent contact between infrastructure and fuel sources, such as vegetation and animals. It
also includes making the system more resilient to wildfire and other disasters.
• PUBLIC SAFETY AND NOTIFICATION
These strategies will focus on ways to engage the community as partners in preventing and
identifying wildfire risk. They include improving outage notification and other items in the
interest of public safety.
• RECLOSING AND DEENERGIZATION
These strategies include discussion of de-energization as well as circuit reclosing.
• WILDFIRE RESPONSE & RECOVERY
These strategies consist of procedures to react to wildfire or other related emergency
conditions. The practices aim to formalize protocols for these situations, so UEU can
provide an adequate response and recovery.
• STAFFING & STAFF TRAINING
UEU will not be able to reduce the risk of wildfire without staff. Further, electric
department staffing must be maintained at appropriate levels with training to maintain staff
knowledge and preparedness. This may include cross training to build redundancies within
the department and from time to time succession planning for known and pending
retirements.
2. Programs
The strategies above will, as budgetary constraints and staffing permit, be developed and
implemented through the following programs that are either active or are being created and
coordinated as part of this WMP and are described in more detail in Section 5.
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• UEU Wildfire Prevention Program - Appendix A
• UEU Distribution Capital Improvement Program
• COU Emergency Response Plan (EOP)
UEU Wildfire Prevention Strategies and Program Matrix
Wildfire
Prevention Plan
5-year Capital
Improvement Plan COU EOP
Vegetation
Management
x
Enhanced
Inspections
x x
Situational
Awareness
x x
Operational
Practices
x x
System
Hardening
x
Public Safety &
Notification
x x
Reclosing &
De-energization
x x x
Wildfire
Response &
Recovery
x x
D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS
The final goal for this WMP is to measure the effectiveness of specific wildfire mitigation strategies.
UEU will assess the merits of modifications. This plan will also help determine if more cost-
effective measures would produce the same or improved results.
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3. ROLES AND RESPONSIBILITIES [PRC-8387 (b)(2)(A)]
A. UEU GOVERNANCE STRUCTURE
This WMP is subject to the direct supervision by the Ukiah City Council (Council), and will be
implemented by the UEU Director (“Director”). The City of Ukiah, a general law city, has a
City Council - manager form of governance. The City Council is the Utility Commission for
UEU.
B. ROLES AND RESPONSIBILITIES FOR PLAN APPROVAL AND
EXECUTION
Approval and Public Input: Ukiah Electric Utility is under the governance of the Ukiah City
Council. Every revision of the Wildfire Mitigation Plan is approved by the City Council, at a
scheduled City Council meeting. Council meetings are public. The public can review the Staff
Report and Wildfire Mitigation Plan 72 hours in advance of the meeting and may provide written
comment or attend the meeting in person to be heard. The City Council will either adopt the Plan
or provide additional direction to the Staff during the meeting.
Executive Level Responsibility: The Director will oversee implementation and ensure that staff
follow procedures and protocols. The Assistant Director will manage the execution of performance
monitoring. This includes providing guidance to staff and leading the development of reports. The
staff responsible for each metric area will aggregate relevant metrics at the direction of the Assistant
Director.
1. Program Owners: The table below outlines the current assignments and are
subject to change.
Program Owner
UEU Wildfire Prevention
Program
COU Fire Marshal’s Office and UEU
Director
Ukiah City Council
City Attorney City Manager
UEU
Director
Utility
Operations
Technical
Services Resources
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UEU Distribution Capital
Improvement Program
UEU Director
COU EOP COU Office of Emergency
Management Coordinator
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2. Strategy Leads: The table below outlines the proposed assignments and are
subject to change.
Strategy Lead Personnel Key Technical Personnel
Vegetation Management Electric Superintendent Senior Electrical Engineer
Enhanced Inspections Electric Superintendent
Electrical Technicians
Senior Electrical Engineer
Electric Superintendent
Foreman
Electrical Technicians
Situational Awareness EU Director Senior Electrical Engineer
Electric Superintendent
Operational Practices Senior Electrical
Engineer Electric Superintendent
System Hardening Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Public Safety & Notification EU Director EU Program Coordinator
Management Analyst
Reclosing & De-energization Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Foreman
Wildfire Response &
Recovery Electric Superintendent
COU Fire Chief
Senior Electrical Engineer
Line Foremen
C. COORDINATION WITH JOINT POLE INFRASTRUCTURE
PROVIDERS
For joint pole fire prevention, UEU takes the lead role and informs the subordinate providers when UEU
identifies any compromised poles due to third-party attachments. UEU coordinates with communication
and electric infrastructure providers throughout the year when work on the system effects their equipment
and identifies safety issues. If UEU staff discovers a facility in need of repair owned by an entity, UEU
may issue a notice to repair to the facility owner and work to ensure that necessary repairs are promptly
completed. During emergencies, UEU assumes the primary role and informs providers when there is
damage or risk to their equipment.
D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS
Ukiah Valley Fire Authority
The Ukiah Valley Fire Authority is the lead agency in cooperation with UEU for implementation of the
UEU Wildfire Prevention & Improved communication Program. UVFA is the City’s lead for emergency
operations and directs UEU regarding public safety priorities.
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Ukiah Police Department
UEU coordinates with UPD and is subordinate for emergency and public safety issues. UEU will
work closely with the UPD for situational awareness and other public safety issues related to this
WMP.
Ukiah Public Works Department
UEU is investigating opportunities to harden the electrical system and increase survivability for
traffic control, water and wastewater infrastructures. During wildfires and other public safety
events, UEU closely will work with Public Works to ensure water/wastewater facilities and other
critical infrastructure have power. These facilities are not only critical for defending the City from
wildfire, but are essential for safe repopulation following any disaster. Additionally, the Mendocino
Transit Authority (MTA) is a critical operation for evacuations during emergencies and will be part
of planning and operational review process.
Ukiah Community Services Department
UEU is partnered with the COU Community Services Department as part of the UEU Wildfire
Prevention Program for fire fuels mitigation as well as other programs and projects.
Other COU Departments and Administration
UEU, as a member of the City of Ukiah Team, will work to ensure information regarding warnings,
alerts, and widespread outages are shared with other departments. The City’s Communications
Team will be an integral part of getting information out to the media and public and will be
coordinated with either and/or both the City’s Emergency Management Coordinator as well as any
Incident Command in place.
E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM
As a utility department of the COU located in Mendocino County, UEU may participate in various
emergency operation centers depending on the situation and lead agency. As a local governmental
agency, COU has planning, communication, and coordination obligations pursuant to the California
Office of Emergency Services’ Standardized Emergency Management System (“SEMS”)
Regulations, adopted in accordance with Government Code section 8607. The SEMS Regulations
specify roles, responsibilities, and structures of communications at five different levels: field
response, local government, operational area, regional, and state. The COU maintains a EOP that
includes UEU. The COU works closely with Mendocino County to coordinate emergency
operations, including the Mendocino County Sherriff’s Office of Emergency Services (OES).
The Mendocino County Sheriff's Office of Emergency Services (OES) coordinates with Federal,
State, and local agencies to prepare, respond, and recover from emergencies and natural disasters.
• OES is responsible for maintaining and updating the County Multi Hazard Mitigation
Plan, which is an all hazards plan for Mendocino County.
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• OES also coordinates and maintains the county Emergency Operation Center
(EOC). The EOC can be used during a major incident to carry out the principles of
emergency preparedness and emergency management between multiple agencies.
• The Office of Emergency Services provides technical advice to the Sheriff on local
emergency declarations and his direct link to the California Governor's Office of
Emergency Services during disasters or any other critical incident. In the event of a
major incident OES can work with CAL OES to obtain a Presidential proclamation.
• OES works closely with other local agencies assisting them in preparing emergency plans
and in disaster training. OES works as a point of contact for local agencies to the California
Governor's Office of Emergency Services.
Pursuant to this structure, UEU coordinates and communicates with the relevant local, state and
Federal agencies. This includes participating in City & County EOC exercises as well as providing
annual safety meetings. Pursuant to the Emergency Operations Program, an UEU EOC Liaison
will participate in the City or County EOC using the standardized Incident Command System (ICS).
4. WILDFIRE RISK AND RISK DRIVERS [PRC-8387 (b)(2)(J)]
This section of the WMP identifies, describes and prioritizes wildfire risks and drives found within
UEU’s territory.
A. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY [PRC-
8387 (b)(2)(L)]
In order to ascertain the level of risk to our system, staff looked at our historic outages caused by
animals, birds, vegetation, car-pole accidents, and overhead equipment failures as a way to assess
wildfire risk. These events were selected because such events can create circumstances such as
wire down or sparking that can result in an ignition source. Additionally, UEU will review
historic fire records to see if there are other areas of risk that should be addressed.
B. SYSTEM AND OPERATIONAL RISK
UEU’s designs and constructs its electric facilities to meet or exceed the relevant federal, state, or
industry standards. UEU uses the CPUC General Order (GO) 95 as a key industry standard for
design and construction standards for overhead electrical facilities and, as such, meets or exceeds
all applicable standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the
National Electric Safety Code.
Risk drivers associated with design, construction, operations, and maintenance, within our 4.3
square mile service territory include vegetation, overhead equipment, and operational work
practices in the CPUC Tier 2 high fire threat areas that account for approximately 10% of UEU’s
facilities.
(a) Vegetation near UEU electric lines presents a risk for utility caused wildfires.
Mitigation of this risk is done through routine tree trimming and inspections.
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As outlined in 5A, UEU meets or exceeds the CPUC’s GO95 requirements by
increasing the radial clearance of branches to 12 feet.
(b) Overhead utility equipment can present a risk of a utility caused wildfire.
Mitigation efforts include design standards, periodic review of equipment for
potential alternates. The City will review design standards for equipment on a
yearly basis for possible modifications.
(c) Certain work practices or operations can increase the risk of ignition. To
mitigate, during red flag conditions, Staff will eliminate unnecessary activities
that could result in a utility caused wildfire. Additional inspections may be
performed during and after the conclusion of the red flag event.
C. GEOGRAPHICAL & CLIMATE RISK
Ukiah typically experiences cool, wet winters and hot, dry summers creating extreme fire weather
conditions especially from May through October. Daily temperatures during fire seasons (June-
October) can be above 90° Fahrenheit with a relative humidity of less than 30%. Wind conditions
throughout the year average 3-5mph, with gusts up to 35mph. Typical vegetation within UEU’s
service territory include various types of trees including redwood, oak, pine and fir trees as well as
annual grasses. Areas of dense brush and annual grasses are present, and result in high fire danger
and significant fires especially during wind events. These conditions combine to create extreme fire
danger. The risk of catastrophic wildfire in the area increases as the recent trend of drought
conditions continue. The west side of Ukiah presents a greater potential for wildfire and is partially
classified as a Tier 2 Wildfire Threat Area. Within the Utility’s service territory and surrounding
areas, the primary wildfire risks include:
a) Extended drought or periods of below average rainfall can increase dry vegetative
fuel loads, increasing wildfire risk. Prolonged drought can also impace and weaken
trees. The City’s vegetation management program identifies and catalogs tree
information, including species, estimated age, diameter, and height. The program
assesses diseased or dying trees and allows for removal. Routine visual inspections
allow the Utility to remain aware of this risk factor.
b) Vegetation type; The western hills area contains dense chaparral and mixed
hardworod forest, native trees such as California Bay Laurel, Black Oak with
significant poison oak and fern undergrowth. A shaded fuel break was constructed
along the base of the western hills along the entire length of the City to reduce fuel
loads and protect the community from wildfire risk.
c) Vegetation density in high fire threat areas increases the risk and speed of which
wildfire can spread. Increasing vegetation clearance from overhead power lines in
high fire threat and adjacent areas lowers the risk of wildfire.
d) Weather and periods of significant low humidity can dry vegetative fuels and
increase the potential for ignition. The City monitors the National Weather Service
for alerts related to red flag warnings and weather events that could potentially effect
UEU’s service territory to ensure awareness of the elevated risk.
e) High winds and gusts can down trees, break branches or damage utility equipment.
The City monitors the National Weather Service for wind warnings and advisories
that affect UEU’s service territory. The increased vegetation clearing tin high fire
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threat areas reduces the risk of ignition caused by these events.
f) Wildfire history in and around the Ukiah city limits is shown in Appendix C
D. CPUC HIGH FIRE THREAT DISTRICTS [PRC-8387 (b)(2)(K)
UEU will incorporate the California Public Utility Commission’s (CPUC) Fire Threat Map
(Exhibit A) into its construction, inspection, maintenance, repair, and clearance practices, where
applicable.
UEU reviews the CPUC Fire Threat Map annually to identify needed adjustments to hazard threat
levels due to changes in urban development and/or vegetation conditions. When adjustments are
identified, UEU collaborates with Ukiah Valley Fire Authority and City Departments and CAL
FIRE to update the CPUC Fire Threat Map data and UEU’s Fire Threat Map accordingly. The
UEU’s Fire Threat Map depicts the highest fire threat known.
5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS
A. STRATEGY – VEGETATION MANAGEMENT [PRC-8387 (b)(2)(H)]
UEU meets or exceeds the minimum industry standard vegetation management practices. For both
transmission and distribution level facilities, UEU meets: (1) GO 95 Rule 35; and (2) the GO 95
Appendix E Guidelines to Rule 35 (See table below). These standards require significantly
increased clearances in the High Fire Threat areas. In identified high risk areas that boarder or are
close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from bare
conductors will be increased to 12’. The recommended time-of-trim guidelines do not establish a
mandatory standard, but instead provide useful guidance to utilities. UEU has developed a tree
inventory to catalog existing trees and will use specific knowledge of growing conditions and tree
species to determine the appropriate time of trim clearance in each circumstance. UEU performs
this work with arborists and a contract for tree trimming services as needed. Additionally,
vegetation clearing is completed at the base of poles to minimize potential sources of spread.
GO 95
Guidelines to Rule 35
The radial clearances shown below are recommended minimum clearances that should be
established, at time of trimming, between the vegetation and the energized conductors and
associated live parts where practicable. Reasonable vegetation management practices may make
it advantageous for the purposes of public safety or service reliability to obtain greater clearances
than those listed below to ensure compliance until the next scheduled maintenance. Each utility
may determine and apply additional appropriate clearances beyond clearances listed below,
which take into consideration various factors, including: line operating voltage, length of span,
line sag, planned maintenance cycles, location of vegetation within the span, species type,
experience with particular species, vegetation growth rate and characteristics, vegetation
management standards and best practices, local climate, elevation, fire risk, and vegetation
trimming requirements that are applicable to State Responsibility Area lands pursuant to Public
Resource Code Sections 4102 and 4293.
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Voltage of Lines Radial Clearance of Bare
Line Conductors From
Tree Branches or Foliage
Radial clearances for any conductor of a line operating
at 2,400 or more volts, but less than 72,000 volts 4 feet
Radial clearances for any conductor of a line operating
at 72,000 or more volts, but less than 110,000 volts 6 feet
Radial clearances for any conductor of a line operating at
110,000 or more volts, but less than 300,000 volts 10 feet
Radial clearances for any conductor of a line
operating at 300,000 or more volts 15 feet
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In addition, UEU Wildfire Prevention Program (Appendix A)will include the following
enhancements
• No vertical coverage allowed above UEU transmission lines;
• Provide vegetation control in a 30-foot perimeter around the Power Plant and substations
conductors.
• For public land, provide easement clear from ground to sky adjacent to UEU facilities;
• Work with adjacent customers to get approval for wider clearance on their land. This could
include tall, diseased, leaning trees that appear to be at risk of falling into our lines.
• Perform additional vegetation removal for fuels reduction in the easement on an annual
rotation to ensure CPUC recommended clearances are maintained based on the fire
hazard zone where each transmission and distribution line is located;
• Consider undergrounding areas where heritage trees are prevalent.
B. STRATEGY - ENHANCED INSPECTIONS [PRC-8387 (b)(2)(I)
Inspections play an important role in wildfire prevention. UEU currently follows the inspection
cycles outlined in California General Order 95 and General Order 128. UEU’s current inspection
activities incorporate several components including annual infrared (IR) patrol of overhead lines
and substations, inspection of wood poles, 115 KV lines and GIS data collection and sharing. All
patrols and inspections are completed by Journeyman Lineman and documented outlining
descriptions of problems found and any action taken to ensure any issues are addressed in a timely
manner. If the issues cannot be addressed immediately, work orders are developed and given a
priority level with a date for completion. UEU schedules additional patrols in and near the Tier 2
fire threat areas every spring to evaluate any issues prior to fire season. These patrols are
documented and addressed in the same manner as the others. Should a critical weather event or
ignition happen, inspections would be completed prior to re-energization of any circuit.
Additionally, UEU has implemented the use of unmanned aerial vehicles with IR capability. The
frequency of inspections will be increased in the high fire threat areas and when storms or other
disasters have significantly impacted our system.
C. STRATEGY - SITUATIONAL AWARENESS
Presently UEU is evaluating to upgrade an automated control management system that can be used
during outages. UEU is also investigating advanced metering infrastructure (AMI) technology that
has the ability to track customer outages as part of an Outage management System.
Other efforts will include the following technology in collaboration with Ukiah PD and Ukiah
Valley Fire Authority.:
• Use unmanned aerial vehicles during high fire threat days for early detection, infrared
inspection of hard to reach areas, and other uses in the interest of public safety;
• Communication system upgrades for wildfire and disaster response and recovery;
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D. STRATEGY - OPERATIONAL PRACTICES
UEU will operate the system in a manner that will minimize potential wildfire risks including
taking all reasonable and practicable actions to minimize the risk of a catastrophic wildfire caused
by UEU electric facilities. UEU will take corrective action for deficiencies when the staff
witnesses or is notified of improperly install or maintained fire protection measures. In addition
to those general principles, several new operational practices will help reduce the risk of wildfire
and improve the response time in the event of a fire including:
• During high wildfire, threat periods (red flag warnings) perform only essential work and
light work that can be completed while performing observations in areas of concern.
Staff may be placed at Orchard substation and Mendocino Hydroelectric power plant
with an electrical technician or lineman, posting linemen in various parts of the city
where the fire danger is higher, and having other field personnel patrolling the city. All
personnel will directly report to Fire/Police any hazardous observations. All available
UEU Staff placed on standby.
• Collect and maintain wildfire and system data necessary for the implementation and
evaluation of this Wildfire Mitigation Plan.
E. STRATEGY - SYSTEM HARDENING
UEU’s electric facilities are designed, constructed, and maintained to meet or exceed the relevant
federal, state, or industry standard. UEU treats CPUC General Order (GO) 95 as a key industry
standard for design and construction standards for overhead electrical facilities. UEU meets or
exceeds all standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the
National Electric Safety Code. In addition to standards, UEU develops a 5-year capital
improvement plan that is considering some or all of the following:
• Addition of remote-controlled field reclosers possibly with arc detection technology;
• Clearing poles with operating devices of flammable vegetation around them with a
radius of 12’. Perform this for every wood pole with operating devices in the system
for resiliency;
• Provide or clear additional access paths along power line easements and to ensure access
and ability to perform maintenance.
• As 115KV transmission poles reach end of useful life for Tier 2 areas, replace with steel
poles in kind.
• Engineering – Revise construction standards to implement arc suppression components,
raptor framing, squirrel guards, tree wire, lightening arresters, and arc suppression fusing.
• Create design standards for new equipment for remote controlled reclosers and implement
into the SCADA system.
• Convert overhead lines to underground as feasible and economic;
• Alternative Technologies- UEU will consider the feasibility of implementing alternative
technologies, such as wire-break sensing and arc detection technology, as they become
available and cost-effective.
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• Replacement of overhead fuses with current limiting, non-arcing models in Tier 2 areas.
F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION
The following is part of this WMP is to ensure a high level of communication with the community
during high fire threat periods and disasters.
• Coordinate with UVFA and UPD through the City’s EOC during emergencies or large
scale outages;
• Utilize communications protocol with County EOC and/or Health and Human Services
for notifications to vulnerable groups by utilizing available resources such as reverse
911, Nixle and other City and County wide notification systems;
• Actively update social media using the COU Communications Team.
G. STRATEGY - RECLOSING AND DEENERGIZATION
Staff is evaluating and designing changes to our protection system so that during fire season
circuits that are faulted do not attempt to reclose. UEU is currently in the process of designing and
installing reclosers with radio communication to allow for remotely changing the reclose
parameters. Currently three recloser locations are planned. We will continue to shut off power
when directed to by Ukiah Valley Fire, Police, Cal Fire, or other emergency responding
agencies. UEU will not preemptively shut off power during high fire threat periods for the
following reasons:
• Our service territory is only 4.3 square miles and relatively compact and visible with
proper technology;
• Turning off the power could put the community at higher risk to wildfire as it could
impact water supplies and also create abnormal human activity that could increase
opportunity for fire;
• We plan to have real-time information from staff located in areas identified as at risk of
being subject to extreme weather conditions;
• We plan to use system hardening, situational awareness, vegetation management and the
other strategies to avoid shutting off power.
H. STRATEGY - WILDFIRE RESPONSE & RECOVERY
• During a high fire threat event, stage fire protection equipment in a ready status and the
COU EOC on standby;
• Staff critical assets for coverage and necessary shift changes during fire events;
• Wildfire Response: Execute the City’s EOP
• The City of Ukiah Electric Utility is a member of the California Utility Emergency
Association, which plays a key role in ensuring communications between utilities during
emergencies including mutual aid. UEU also participate in the Western Energy
Institute’s Western Region Mutual Assistance Agreement, which is a mutual assistance
agreement covering utilities across a number of western states.
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I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM
Appendix A
J. PROGRAM – UEU Capital Improvement Plan
K. PROGRAM – COU EMERGENCY OPERATIONS PLAN
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6. COMMUNITY OUTREACH AND EDUCATION
COU, UVFA, UPD and UEU will maintain a proactive outreach and education strategy to create
public awareness of fire threats, fire prevention, and available support during a wildfire or large
power outages. Prior to an emergency, communication will include regular messages related to
wildfire prevention, such as right-of-way management, tree trimming, line inspection, or other
relevant topics. Methods of communication will include newsletters (Power Line Newsletter),
website updates, social media posts, and public service announcements.
7. RESTORATION OF SERVICE [PRC-8387 (b)(2)(M)]
In the event of a wildfire or other emergency event, UEU will staff up to coordinate activities to
restore service. UEU will restore power, following an event, in cooperation with UVFA, UPD, and
COU Departments.
UEU management will oversee restoration and response activities. In the event that additional staff
is needed, UEU may leverage mutual aid agencies, other City of Ukiah staff, and local aid
organizations. The utility may also engage contractors on an as-needed basis.
The following describes the steps typically taken to begin the restoration process:
Assessment. UEU crews must patrol each line segment to determine the extent of damage that has
occurred. The patrol involves assessing equipment access issues, any cleanup/debris removal
issues and determining personal protective equipment requirements for the crews. UEU works
with the local agency in charge of the fire to access impacted areas as soon as the area is deemed
safe by fire officials.
Planning. After initial assessment, UEU supervisors, managers and engineers meet to plan the
needed work. The team will work with system operations to prioritize the restoration efforts,
targeting the circuits that serve the most critical infrastructure needs.
Mobilize. Based on the size and complexity of the rebuild/restoration efforts, UEU will coordinate
the crews and material needs internally if possible. Mutual aid and contractors may be used on an
“as needed” basis to provide additional support. Though UEU maintains a material vendor list and
has contracts it can draw on for labor and material needs; though in instance of widespread
catastrophic damage necessary materials and labor could experience shortages that may delay
work.
Rebuild. The rebuild effort lead by UEU will commence as soon as areas become safe and
accessible. The initial efforts will be to get the lines up and restore the damaged circuits.
Depending on the extent of damage, demolition may be performed concurrently or after crews start
installing new facilities. UEU will incorporate new materials and technologies as indicated and
available.
Restore. UEU, mutual aid, or contract crews will restore electric services to homes and businesses
as soon as possible after the wildfire. Depending on the extent of damages, residential and business
customers may have to perform repairs on their facilities and pass inspections by local agencies
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prior to having full electric service restored.
In most cases, the following restoration priorities will be followed depending on the specific
incident and available resources:
• Public safety in the affected areas;
• Worker safety in performing the restoration work;
• Life-support or critical customers;
• Critical infrastructure Hospitals, Key medical, City & County facilities and accounts;
Sheriff’s Department and jail, City Police and Fire Departments, other key utility
facilities (e.g., water, sewage, gas, citywide communications), Incident Command Site
or Base Camp, Incident Evacuation Centers, local broadcast and radio Stations, etc.);
• Major commercial activities/accounts critical to continuity of community services (e.g.,
gas stations, food stores, home supply stores, repair shops, eateries and lodging facilities,
financial institutions, etc.;
• Reduce the total number of customers affected;
• Reduce the length of time customers have been without power.
In directing restoration efforts to best achieve the above priorities, UEU Operations Group
personnel will generally find it most efficient to dedicate restoration resources to the following
types of facilities in the following order of priority to optimally restore electric services:
• Transmission circuit (115 kV);
• Substation and Mendocino Power Plant Facilities;
• Distribution circuits (600 Amp -12 kV);
• Distribution feeders (200 Amp – 12 kV);
• Distribution transformers;
• Service lines.
8. EVALUATION OF THE PLAN [PRC-8387 (b)(2)(N)]
A. METRICS FOR MEASURING PLAN PERFORMANCE [PRC-8387
(b)(2)(D)]
The purpose of the WMP is to reduce wildfires caused by utility equipment and the incident rate
of utility caused wildfires as the primary metric. Other metrics exist to determine if the risk of
wildfire is being reduced. Five primary metrics are identified and will be used to measure the
effectiveness of UEU’s WMP. Note that SP 901 requires consideration of how previous versions
of the WMP’s metrics have informed the current WMP. Two metrics were originally used in the
WMP during years 2020 and 2022; Fire Ignitions and Wires Down. UEU felt that the two original
metrics were not sufficient to adequately assess the performance of the plan therefore, for the 2023
WMP update, UEU has added additional metrics to increase oversight into potential ignition
sources.
Metric 1: Fire Ignitions
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For purposes of this metric, a fire ignition is defined as follows:
a) UEU facility was associated with the fire;
b) The fire was self-propagating and of a material other than electrical and/or communication
facilities;
c) UEU has knowledge that the fire occurred.
In future Wildfire Mitigation Plans, UEU will provide information on any known ignitions. The
table below provides a summary of known ignitions.
The intent of this metric is to review and investigate equipment that due to its design, age,
construction, or condition should be replaced to reduce the risk of wildfire. There was one
ignition in 2019 outside of the fire threat area due to a failed porcelain insulator that ignited a
rosemary bush at the base of a pole, and it was extinguished before traveling more than one
linear meter from the ignition point. This ignition did not meet the City’s definition of ignition
in the 2020 WMP. The definition has been revised in the 2023 WMP to include all ignitions,
regardless of the distance of travel.
Metric 2: Wires Down
The second metric is the number of distribution and transmission wires downed within UEU’s
service territory. For purposes of this metric, a wires down event includes any instance where an
electric transmission or primary distribution conductor falls to the ground or onto a foreign object.
UEU will divide the wires down metric between wires down inside and outside of the High Fire
Threat District. UEU will not normalize this metric by excluding unusual events, such as severe
storms. Instead, UEU will supplement this metric with a qualitative description of any such unusual
events. The table below summarizes known instances of wires down.
Metric 3: Inspection Records and Maintenance
System inspections and timely maintenance is one of the leading methods to improve system safety
and reliability. UEU follows GO 95 and GO 165 for inspection schedules and performs additional
patrols of overhead lines in high fire threat areas yearly, beginning in the spring of each year.
Calendar Year
2020 2021 2022
Metric
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
Ignitions caused by
Utility Equipment 0 0 0 0 0 0
Calendar Year
2020 2021 2022
Metric
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
Wires Down 0 1 0 1*0 0
* This incident of wires down was caused by a car crashing into the pole.
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Needed maintenance or repairs identified during these inspections will be tracked and given priority
in the work schedule.
Metric 4: Vegetation Management
UEU maintains proper vegetation clearance from utility lines with the assistance of qualified high-
voltage tree trimming contractors. The contractors work under the direction of the utility’s
Superintendent to ensure that proper clearance is met. Vegetation management is completed on a
yearly basis. All 27 Grids in UEU’s service territory are trimmed every year.
Metric 5: Overhead Equipment Failures
The failure of overhead utility equipment can be a source of ignition. This metric will provide the
data to recognize any patterns that can be identified to ensure that equipment is replaced proactively.
The number of failures will be reported annually.
B. IMPACT OF METRICS ON PLAN
In the initial years, UEU anticipates that there will be relatively limited data gathered through these
metrics. However, as the data collection history becomes more robust, UEU will be able to identify
areas of its operations and service territory that are disproportionately impacted. UEU will then
evaluate potential improvements to the plan.
C. MONITORING AND AUDITING THE PLAN
Review of this WMP will occur annually and any lessons learned will have the highest priority for
improving steps in the plan, any reference programs, and the process for implementation. UEU
will present this plan to the Ukiah City Council on an annual basis. The comprehensiveness of
this WMP will be assessed by and independent evaluator with experience in assessing the safe
operation of electrical infrastructure. The independent evaluator shall issue a report that will be
presented to the Ukiah City Council and be made available on the City’s Website.
D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN
Calendar Year
2020 2021 2022
Metric
Grids
Completed -
Patrols
Grids
Completed -
Detailed
Grids
Completed -
Patrols
Grids
Completed -
Detailed
Grids
Completed -
Patrols
Grids
Completed -
Detailed
Inspection Records 27 27 27 0 27 0
Detailed Inspections of all OH lines and equipment for all 27 Grids were completed in 2019 and again in 2020
Calendar Year
2020 2021 2022
Metric
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
Overhead Equipment
Failure 2 1 0 0 0 1
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UEU staff and qualified external stakeholders are encouraged to identify Wildfire Mitigation Plan
deficiencies or potential deficiencies to the Electric Utility Director as soon as possible when
observed. The Electric Utility Director shall evaluate each reported deficiency and, if the
deficiency is determined to be a valid plan deficiency, it shall be entered into a log with the
following information:
• Date the deficiency was discovered;
• Description of the deficiency;
• Source identifying the deficiency (e.g., Internal Audit);
• Priority based on deficiency severity;
• Assigned corrective action including the date when it must be completed by;
• Assigned staff responsible for completing the corrective action;
• Date corrective action completed.
The Electric Utility Director will go over the log at regularly scheduled Leadership and Supervisor
Meetings.
During the 2023, major revision of UEU’s WMP, it was determined that the original metrics
implemented in the original WMP were not sufficient and needed to be reviewed to ensure that the
WMP met UEU’s high standards of service. Additional metrics with data from the 2020-2022
years were added to the 2023 revision of the plan and will continue to be monitored.
E. MONITORING THE EFFECTIVENESS OF INSPECTIONS
UEU will perform inspections on either an annual, 5-year or 10-year cycle, based on GO 95 and
GO 165 or fire mitigation recommendations. Any areas found that need improvement or appear
hazardous will be documented with a work order, given a priority, and the work order will be
tracked. When completed the work order will have a close date.
The Electric Utility Director will assign qualified internal staff or engage a third party to review
and audit the equipment and line inspection programs called out in the Wildfire Mitigation Plan
after the completion of the first six months of the plan. The assigned auditor will:
• Review records for the inspection programs;
• Interview staff performing inspections to assess their knowledge of the inspection
programs;
• Monitor staff performing inspection activities;
• Review deficiencies noted in the programs;
• Identify systemic issues or problems;
• Note the timeliness of corrective actions;
• Pick a random sample of some completed corrective actions and verify the effectiveness
of the corrective actions; and
• Issue a written report of findings.
The Superintendent of Utility Operations will review the audit findings and assign corrective
action as applicable. A copy of the audit report will be routed to the Director.
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9. INDEPENDENT AUDITOR
Public Utilities Code section 8387(c) requires UEU to contract with a qualified independent
evaluator with experience in assessing the safe operation of electrical infrastructure to review and
assess the comprehensiveness of this Wildfire Mitigation Plan.
UEU had the Plan reviewed using Power Engineers in June of 2020 following initial approval of
the City Council in November 2019.
The report from the independent evaluator is available on UEU’s website. The results of the
independent evaluator were presented to the Ukiah City Council at a public meeting on June 17,
2020.
Subsequent revisions of the WMP, including the 2023 major update will be presented to the Ukiah
Valley Fire Chief to evaluate the plan. The Fire Chief’s comments will be treated as an independent
auditor and will be incorporated, as needed, into future revisions.
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Appendix A
Ukiah Electric Utility Wildfire Prevention Program
1. Introduction
A. Purpose
The purpose of the Ukiah Electric Utility (UEU) Wildfire Prevention Program is to
establish a framework for the electric utility to conduct an effective, coordinated
program to prevent catastrophic impacts to its infrastructure from wildfire. This
program is a significant component of the UEU Wildfire Mitigation Plan required by
SB901. The Program aims to prevent the start of wildfires from utility operations in and
around the City of Ukiah.
B. Goals & Objectives
a. Prevent electric utility caused wildfire by identifying hazards that pose a
potential threat of ignition.
b. Prioritize prevention efforts by increasing inspections on overhead lines in tier 2
fire threat areas.
c. Improve and increase fuel reduction activities conducted during inspections.
d. Develop enhanced inspection techniques using Infrared Technology.
e. Develop a drone inspection program for overhead lines.
f. Create community awareness for utility wildfire prevention.
2. Strategy/Scope of Work
A. Detailed Corrective Maintenance Program Inspections
UEU performs a service territory-wide inspection of its electric distribution system on
inspection cycles outlined by General Order 95 (GO95) and General Order 128 (GO128).
In general, utilities must patrol their systems once a year in urban areas and conduct
detailed inspections at a minimum of every three to five years. These inspections help
mitigate wildfire risk by providing additional information about the electric distribution
system and conditions that could result in ignition.
UEU will implement a detailed inspection of facilities in the Tier 2 areas of the City on an
annual basis, in late spring, and expanding the inspections to include additional fuels
reduction and vegetation management in mid-summer. The following resources will be
used to accomplish this:
• UEU-CPUC Fire Threat Map
• Department Inspection Checklist
As part of its efforts to make its electric system more resistant to wildfires, UEU
designed and actively maintains a vegetation management program aimed at keeping
trees and brush clear of power lines. In areas where current GO95 rules are currently
met, UEU is evaluating and assessing areas where vegetation management may need to
exceed GO95 requirements, eliminating vegetation overhang near power lines and
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increasing the clearance distances. In identified high risk areas that boarder or are
close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from
bare conductors will be increased to 12’.
UEU’s strategy for conducting its vegetation management program focuses on annual,
routine inspections. In 2020, UEU began an electronic tree database to project growth
and cycles of trimming needed to maintain clearances. The database includes
information pertaining to the tree including species, height, diameter, growth rate and
clearance. This history provides UEU information on trimming cycles and which trees
require work annually.
UEU’s vegetation management operations are conducted in compliance with the City’s
Tree Management Guidelines and the City’s Landmark Tree Program Guidelines and
Policies. All debris associated with pruning operations are chipped and recycled.
B. UEU piloted a program utilizing infrared (IR) inspections for overhead distribution
equipment in 2019 to identify potential issues on electrical equipment and connections
that are not identifiable during visual inspections. These issues could potentially lead to
wire down or result in ignition sources on the system. The program proved to be
extremely successful identifying several instances that would have resulted in
significant outage time and lead the Utility to extend the inspections to include
underground facilities. Due to the success of the IR Pilot, UEU intends to create a
formalized program for periodic IR inspections. The program will include the assembly
of a thermography team that will be responsible for performing quality checks on
equipment and facilities. These inspections will initially be performed annually in the
high fire threat areas. Frequency of these inspections will be evaluated to determine if
yearly inspections are warranted.
C. UEU has enhanced its existing inspection efforts by implementing and utilizing drones.
In spring of 2022, UEU began IR inspections using a drone, providing an up close look at
the system infrastructure. This innovative technology is capable of capturing imagery
from multiple angles, including above and allows qualified personnel to gain visual
perspective that cannot be gained from ground inspections. The images and data
obtained by these inspections will be evaluated by engineering staff to assess risk,
determine trends and patterns of infractions. Drone technology has the potential to
rapidly detect problems before they become a safety issue.
D. UEU will coordinate with the City Manager’s office to educate the public on the UEU’s
wildfire prevention activities. Dissemination of information will be done through a
variety of channels such as UEU’s quarterly newsletter, Facebook and the City’s
website.
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Esri, Garmin, GEBCO, NOAA NGDC, and other contributors
State of California - Public Utilities Commission
CPUC Fire-Threat Map Adopted by CPUC January 19, 2018
µ0 30 60 90 12015Miles
For more information about the data and map depicted, or other matters related to Utility wildfire safety, please contact Terrie Prosper at Terrie.Prosper@cpuc.ca.govBasemap sourced from ESRI (World Oceans).
The data portrayed in the CPUC Fire-Threat Map were developed under Rulemaking 15-05-006,following procedures in Decision (D.) 17-01-009, revised by D.17-06-024, which adopted a work plan forthe development of a utility High Fire-Threat District (HFTD) for application of enhanced fire safetyregulations. The aforementioned decisions ordered that the HFTD be comprised of two individual mapproducts. One of those map products is this CPUC Fire-Threat Map. The CPUC Fire-Threat Map depictsareas where enhanced fire safety regulations found in Decision 17-12-024 will apply. The final CPUC Fire-Threat Map was submitted to the Commission via a Tier 1 Advice Letter that was adopted by theCommission's Safety and Enforcement Division (SED) with a disposition letter on January 19, 2018. Alldata and information portrayed on the CPUC Fire-Threat Map are for the expressed use called out inD.17-12-024, and any other use of this map are not the responsibility or endorsed by the Commission orit's supporting Independent Review Team.
Fire-Threat Areas
Tier 2 - Elevated
Tier 3 - Extreme
Counties
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City of UkiahLEGEND:
1940-1980 1980-2000 2000-2020 2023-
Appendix C - UEU Wildfire Mitigation Plan
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Ukiah Electric Utility
2023
WILDFIRE
MITIGATION
PLAN
December 4, 2019
Revision 1 - June 17, 2020
Revision 2 – December 16, 2020
Revision 3 – June 15, 2022
Formatted: Centered
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TABLE OF CONTENTS
1. OVERVIEW - WILDFIRE MITIGATION PLAN ............................................................. 4
A. POLICY STATEMENT .......................................................................................... 4
B. PURPOSE .................................................................................................................... 4
C. ORGANIZATION .................................................................................................. 5
D. DEFINITIONS AND ACRONYMNS …………………………………………... 5
2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN .............................................. 6
A. MINIMIZING SOURCES OF IGNITION ............................................................. 6
B. RESILIENCY OF THE ELECTRIC GRID ............................................................ 6
C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS ................................ 6
D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS ...................... 8
3. ROLES AND RESPONSIBILITIES ................................................................................... 9
A. GOVERNANCE STRUCTURE ............................................................................. 9
B. ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION ........................... 9
C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS ..... 9
D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS ......................... 10
E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM ...... 11
4. WILDFIRE RISK AND RISK DRIVERS ........................................................................ 12
A. BACKGROUND................................................................................................... 12
B. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY ............... 12
C. SYSTEM AND OPERATIONAL RISK .............................................................. 12
D. GEOGRAPHICAL & CLIMATE RISK ............................................................... 13
E. CPUC HIGH FIRE THREAT DISTRICTS .......................................................... 13
5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS ....................................... 13
A. STRATEGY – VEGETATION MANAGEMENT ............................................... 13
B. STRATEGY - ENHANCED INSPECTIONS ...................................................... 15
C. STRATEGY - SITUATIONAL AWARENESS ................................................... 15
D. STRATEGY - OPERATIONAL PRACTICES .................................................... 15
E. STRATEGY - SYSTEM HARDENING .............................................................. 16
F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION .................................. 16
G. STRATEGY - RECLOSING AND DEENERGIZATION ................................... 17
H. STRATEGY - WILDFIRE RESPONSE & RECOVERY .................................... 17
I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM……………….... 17
J. PROGRAM – UEU 5-YEAR CAPITAL IMPROVEMENT PLAN .................... 17
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K. PROGRAM – COU EMERGENCY OPERATIONS PLAN ................................ 17
6. COMMUNITY OUTREACH AND EDUCATION ......................................................... 18
7. RESTORATION OF SERVICE ....................................................................................... 18
8. EVALUATION OF THE PLAN ........................................................................................... 19
A. METRICS FOR MEASURING PLAN PERFORMANCE .................................. 19
B. IMPACT OF METRICS ON PLAN ..................................................................... 20
C. MONITORING AND AUDITING THE PLAN ................................................... 20
D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN ............ 21
E. MONITORING THE EFFECTIVENESS OF INSPECTIONS ............................ 21
9. INDEPENDENT AUDITOR ............................................................................................ 21
10. APPENDICIES…………………………………………………………………………..22
A. WILDFIRE PREVENTION PROGRAM……………………………………….22
11. EXHIBITS
B. CPUC FIRE THREAT MAP
A.C. LOCAL WILDFIRE HISTORY MAP
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1. OVERVIEW
A. POLICY STATEMENT
Ukiah Electric Utility has been operating its electric system for over one-hundred years. Public
and employee safety is paramount in the operation, construction and maintenance of the electric
system. Given recent, catastrophic wildfires in California, the state passed Senate Bill (SB) 901 in
September 2018 requiring every publicly owned utility to construct, maintain, and operate its
electric facilities in a manner that reduces the risk of utility caused fires. Assembly Bill (AB) 1054
by Assemblyman Holden amended SB901 with the requirement that every publicly owned utility
must prepare and present a Wildfire Mitigation Plan (WMP) to its governing body annually and
file the plan with the newly created California Wildfire Safety Advisory Board. The law requires
utilities to prepare wildfire mitigation measures if the utility’s overhead electrical lines and
equipment are located in an area that has a significant risk of wildfire resulting from those electrical
lines and equipment. The law SB901 requires the wildfire mitigation measuresWMP’s to
incorporate key components that are foundational to reducing the risk of utility caused wildfires.
specific information and procedures and requires the local publicly owned electric utility, before
January 1, 2020, and annually thereafter, to prepare a wildfire mitigation plan.
Portions of Ukiah Electric Utility’s (UEU) electrical infrastructure is located in and adjacent to
California Public Utilities Commission (CPUC) designated Tier 2 wildfire threat areas.
Ukiah ElectricE UUtility’s overarching goal is to provide safe, reliable, and economic affordable
electric service to its local community. In order to meet this goal, UEU constructs, maintains, and
operates its electrical lines and equipment in a manner that minimizes the risk of catastrophic
wildfire posed by its electrical lines and equipment.
This document is Ukiah Electric Utility’s Wildfire Mitigation Plan developed in response to the
requirements of SB901.
B. PURPOSE OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan (WMP) describes the range of activities that UEU is taking or
considering, to mitigate the threat of power-line ignited wildfires, including its various programs,
policies, and procedures. This plan complies with the requirements of Public Utilities Code section
8387 for publicly owned electric utilities to prepare a wildfire mitigation plan by January 1, 2020,
and annually thereafter. The Plan will be iterative, promote continuous improvement year-over-
year, and represent best efforts to implement industry best practices in a prudent and reasonable
manner.
UEU is a department within the City of Ukiah. For wildfire prevention and response, UEU is
subordinate to the Ukiah Valley Fire Authority (UVFA) and the City of Ukiah Police Department
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(UPD).
The City of Ukiah adopted an Emergency Operations Plan (EOP) in 2021 and the Building
Community Preparedness and Resilience Program in 2019. The UEU Wildfire Mitigation Plan
supports the aspirational goals of these plans in the area of Wildland Fire. The objectives of the
Plans specifically supported by this UEU Wildfire Mitigation Plan are as follows:
1. Educate the public about wildland fire dangers and the steps that can be taken to prevent or
minimize their effects.
2. Maintain Emergency Operations Center for coordination of information and resources.
3. Reduce the potential for destructive actions of the fire should ignition occur, utilizing fire pre-
plans, ensuring a properly trained, staffed, and equipped emergency response capability, and
timely response to prevent the spread of the fire, minimizing risks to humans and property.
4. Ensure that adequate resources are available to plan for incidents that may occur in the high
fire hazard severity zones within the City of Ukiah.
C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN [PRC Section
8387]
This Wildfire Mitigation Plan includes the following elements:
Section 2 - Objectives of the Plan;
Section 3 - Roles and responsibilities for carrying out the Plan;
Section 4 - Identification of key wildfire risks and risk drivers;
Section 5 - Description of wildfire prevention, mitigation, and response strategies and programs;
Section 6 - Community outreach and education;
Section 7 - Restoration of service following a wildfire;
Section 8 - Metrics for evaluating the Performance of the WMP and identifying areas for
improvement;
Section 9 - Independent audit of the Plan.
D. DEFINITIONS AND ACRONYMNS
a. COU or City – City of Ukiah
b. CPUC - California Public Utilities Commission is a regulatory agency that regulates
privately owned public utilities in California.
c. ICS – Incident Command System is a standardized approach to the command, control and
coordination of emergency response.
d. IR – Infrared technology that uses thermography to recognize hot spots in electrical
equipment.
e. EOP – Emergency Operations Plan is a City Plan, formerly known as the Multi Hazard
Emergency Response Plan that establishes communication, facilitates collaboration and
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ensures compliance with local, state and federal emergency management agencies.
f. LIDAR – Light detection and ranging is a remote sensing technology that uses light in the
form of a pulsed laser to measure distances.
g. MTA – Mendocino Transit Authority
h. OES – Mendocino County Sheriff’s Office of Emergency Services
h.i. PRC – Public Resource Code
i.j. SCADA – Supervisory Control and Data Acquisition is a computer system for gathering and
analyzing real time data.
j.k. UEU – Ukiah Electric Utility.
k.l. UPD – Ukiah Police Department.
l.m. UVFA – Ukiah Valley Fire Authority.
m.n. WMP – Wildfire Mitigation Plan refers to this plan as ordered by Senate Bill 901.
2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN [PRC -8387 (b)(2)(B)]
A. MINIMIZING SOURCES OF IGNITION
The primary goal of this WMP is to minimize the probability that UEU’s transmission and
distribution system may be the origin or contributing source for the ignition of a fire as well as to
protect the system from wildfire damage.
UEU is in the process ofcontinually evaluating prudent and cost-effective improvements to its
physical assets, operations, and training to help meet this objective. UEU will implement these
changes consistent with this WMP as staffing and budget allows.
B. RESILIENCY OF THE ELECTRIC GRID
The secondary goal of this WMP is to improve the resiliency of the electric grid. As part of the
development and on-going implementation of this plan, UEU will assess new industry practices and
technologies that will reduce the likelihood of an interruption (frequency) in service and improve
the restoration of service.
Other resiliency efforts include mitigating fire fuels in areas that are a threat to our facilities and
equipment along with reducing the chance that lives or property will be lost to wildfire.
Additionally, improved fire coordination will improve resiliency and help avoid the need for public
safety power shut off protocols during high fire threat weather. Fire fuels reduction and improved
fire response will be addressed in the UEU Wildfire Prevention Program.
C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS [PRC-8387
(b)(2)(C)]
1. Strategies
The following strategies are part of this Plan and described in more detail in Section 5.
• VEGETATION MANAGEMENT
These strategies help to control vegetation near to UEU overhead transmission and
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distribution lines so they better adhere to clearance specifications. They also include fire
fuels mitigation and other work in order to prevent our system from causing a fire and to
protect our system from fire.
• ENHANCED INSPECTIONS
These strategies consist of assessment and diagnostic activities as well as associated
corrective actions. The practices in this category aim to ensure all infrastructure is in
working condition and vegetation adheres to defined minimum distance specifications.
• SITUATIONAL AWARENESS
These strategies consist of methods to improve system visualization and awareness of
environmental conditions. The practices in this category aim to provide tools to improve
the other components of the plan.
• OPERATIONAL PRACTICES
These strategies consist of proactive, day-to-day actions taken to mitigate wildfire risks.
The practices in this category aim to ensure UEU is prepared in high-risk situations, such
as dry, windy environmental conditions.
• SYSTEM HARDENING
These strategies consist of system, equipment, and structure design and technical upgrades
that are identified by UEU’s engineering staff and implemented through the 5-year Capital
Improvement Plan. The practices in this category aim to improve system hardening to
prevent contact between infrastructure and fuel sources, such as vegetation and animals. It
also includes making the system more resilient to wildfire and other disasters.
• PUBLIC SAFETY AND NOTIFICATION
These strategies will focus on ways to engage the community as partners in preventing and
identifying wildfire risk. They include improving outage notification and other items in the
interest of public safety.
• RECLOSING AND DEENERGIZATION
These strategies include discussion of de-energization as well as circuit reclosing.
• WILDFIRE RESPONSE & RECOVERY
These strategies consist of procedures to react to wildfire or other related emergency
conditions. The practices aim to formalize protocols for these situations, so UEU can
provide an adequate response and recovery.
• STAFFING & STAFF TRAINING
UEU will not be able to reduce the risk of wildfire without staff. Further, electric
department staffing must be maintained at appropriate levels with training to maintain staff
knowledge and preparedness. This may include cross training to build redundancies within
the department and from time to time succession planning for known and pending
retirements.
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2. Programs
The strategies above will, as budgetary constraints and staffing permit, be developed and
implemented through the following programs that are either active or are being created and
coordinated as part of this WMP and are described in more detail in Section 5.
• UEU Wildfire Prevention Program - Appendix A
• UEU Distribution Capital Improvement Program
• COU Emergency Response Plan (EOP)
UEU Wildfire Prevention Strategies and Program Matrix
Wildfire
Prevention Plan
5-year Capital
Improvement Plan COU EOP
Vegetation
Management
x
Enhanced
Inspections
x x
Situational
Awareness
x x
Operational
Practices
x x
System
Hardening
x
Public Safety &
Notification
x x
Reclosing &
De-energization
x x x
Wildfire
Response &
Recovery
x x
D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS
The final goal for this WMP is to measure the effectiveness of specific wildfire mitigation strategies.
UEU will assess the merits of modifications. This plan will also help determine if more cost-
effective measures would produce the same or improved results.
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3. ROLES AND RESPONSIBILITIES [PRC-8387 (b)(2)(A)]
A. UEU GOVERNANCE STRUCTURE
This WMP is subject to the direct supervision by the Ukiah City Council (Council), and will be
implemented by the UEU Director (“Director”). The City of Ukiah, a general law city, has a
City Council - manager form of governance. The City Council is the Utility Commission for
UEU.
B. ROLES AND RESPONSIBILITIES FOR PLAN APPROVAL AND
EXECUTION
Approval and Public Input: Ukiah Electric Utility is under the governance of the Ukiah City
Council. Every revision of the Wildfire Mitigation Plan is approved by the City Council, at a
scheduled City Council meeting. Council meetings are public. The public can review the Staff
Report and Wildfire Mitigation Plan 72 hours in advance of the meeting and may provide written
comment or attend the meeting in person to be heard. The City Council will either adopt the Plan
or provide additional direction to the Staff during the meeting.
Executive Level Responsibility: The Director will oversee implementation and ensure that staff
follow procedures and protocols. The Assistant Director will manage the execution of performance
monitoring. This includes providing guidance to staff and leading the development of reports. The
staff responsible for each metric area will aggregate relevant metrics at the direction of the Assistant
Director.
1. Program Owners: The table below outlines the current assignments and are
subject to change.
Program Owner
UEU Wildfire Prevention
Program
COU Fire Marshal’s Office and UEU
Director
Ukiah City Council
City Attorney City Manager
UEU
Director
Utility
Operations
Technical
Services Resources
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UEU Distribution Capital
Improvement Program
UEU Director
COU EOP COU Office of Emergency
Management Coordinator
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2. Strategy Leads: The table below outlines the proposed assignments and are
subject to change.
Strategy Lead Personnel Key Technical Personnel
Vegetation Management Electric Superintendent Senior Electrical Engineer
Enhanced Inspections Electric Superintendent
Electrical Technicians
Senior Electrical Engineer
Electric Superintendent
Foreman
Electrical Technicians
Situational Awareness EU Director Senior Electrical Engineer
Electric Superintendent
Operational Practices Senior Electrical
Engineer Electric Superintendent
System Hardening Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Public Safety & Notification EU Director EU Program Coordinator
Management Analyst
Reclosing & De-energization Senior Electrical
Engineer
Senior Electrical Engineer
Electric Superintendent
Foreman
Wildfire Response &
Recovery Electric Superintendent
COU Fire Chief
Senior Electrical Engineer
Line Foremen
C. COORDINATION WITH JOINT POLE INFRASTRUCTURE
PROVIDERS
For joint pole fire prevention, UEU takes the lead role and informs the subordinate providers when UEU
identifies any compromised poles due to third-party attachments. UEU coordinates with communication
and electric infrastructure providers throughout the year when work on the system effects their equipment
and identifies safety issues. If UEU staff discovers a facility in need of repair owned by an entity, UEU
may issue a notice to repair to the facility owner and work to ensure that necessary repairs are promptly
completed. During emergencies, UEU assumes the primary role and informs providers when there is
damage or risk to their equipment.
D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS
Ukiah Valley Fire Authority
The Ukiah Valley Fire Authority is the lead agency in cooperation with UEU for implementation of the
UEU Wildfire Prevention & Improved communication Program. UVFA is the City’s lead for emergency
operations and directs UEU regarding public safety priorities.
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Ukiah Police Department
UEU coordinates with UPD and is subordinate for emergency and public safety issues. UEU will
work closely with the UPD for situational awareness and other public safety issues related to this
WMP.
Ukiah Public Works Department
UEU is investigating opportunities to harden the electrical system and increase survivability for
traffic control, water and wastewater infrastructures. During wildfires and other public safety
events, UEU closely will work with Public Works to ensure water/wastewater facilities and other
critical infrastructure have power. These facilities are not only critical for defending the City from
wildfire, but are essential for safe repopulation following any disaster. Additionally, the Mendocino
Transit Authority (MTA) is a critical operation for evacuations during emergencies and will be part
of planning and operational review process.
Ukiah Community Services Department
UEU is partnered with the COU Community Services Department as part of the UEU Wildfire
Prevention Program for fire fuels mitigation as well as other programs and projects.
Other COU Departments and Administration
UEU, as a member of the City of Ukiah Team, will work to ensure information regarding warnings,
alerts, and widespread outages are shared with other departments. The City’s Communications
Team will be an integral part of getting information out to the media and public and will be
coordinated with either and/or both the City’s Emergency Management Coordinator as well as any
Incident Command in place.
E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM
As a utility department of the COU located in Mendocino County, UEU may participate in various
emergency operation centers depending on the situation and lead agency. As a local governmental
agency, COU has planning, communication, and coordination obligations pursuant to the California
Office of Emergency Services’ Standardized Emergency Management System (“SEMS”)
Regulations, adopted in accordance with Government Code section 8607. The SEMS Regulations
specify roles, responsibilities, and structures of communications at five different levels: field
response, local government, operational area, regional, and state. The COU maintains a EOP that
includes UEU. The COU works closely with Mendocino County to coordinate emergency
operations, including the Mendocino County Sherriff’s Office of Emergency Services (OES).
The Mendocino County Sheriff's Office of Emergency Services (OES) coordinates with Federal,
State, and local agencies to prepare, respond, and recover from emergencies and natural disasters.
• OES is responsible for maintaining and updating the County Multi Hazard Mitigation
Plan, which is an all hazards plan for Mendocino County.
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• OES also coordinates and maintains the county Emergency Operation Center
(EOC). The EOC can be used during a major incident to carry out the principles of
emergency preparedness and emergency management between multiple agencies.
• The Office of Emergency Services provides technical advice to the Sheriff on local
emergency declarations and his direct link to the California Governor's Office of
Emergency Services during disasters or any other critical incident. In the event of a
major incident OES can work with CAL OES to obtain a Presidential proclamation.
• OES works closely with other local agencies assisting them in preparing emergency plans
and in disaster training. OES works as a point of contact for local agencies to the California
Governor's Office of Emergency Services.
Pursuant to this structure, UEU coordinates and communicates with the relevant local, state and
Federal agencies. This includes participating in City & County EOC exercises as well as providing
annual safety meetings. Pursuant to the Emergency Operations Program, an UEU EOC Liaison
will participate in the City or County EOC using the standardized Incident Command System (ICS).
4. WILDFIRE RISK AND RISK DRIVERS [PRC-8387 (b)(2)(J)]
A. BACKGROUND
This section of the WMP identifies, describes and prioritizes wildfire risks and drives found within
UEU’s territory.
Ukiah typically experiences cool, wet winters and hot, dry summers creating extreme fire weather
conditions especially from May through October. Daily temperatures during fire seasons (June-
October) can be above 90° Fahrenheit with a relative humidity of less than 30%. Typical vegetation
within UEU’s service territory include various types of trees including redwood, oak, pine and fir
trees as well as annual grasses. Areas of dense brush and annual grasses are present, and result in
high fire danger and significant fires especially during wind events. These conditions combine to
create extreme fire danger. The risk of catastrophic wildfire in the area increases as the recent trend
of drought conditions continue.
B.A. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY [PRC-
8387 (b)(2)(L)]
In order to ascertain the level of risk to our system, staff looked at our historic outages caused by
animals, birds, vegetation, car-pole accidents, and overhead equipment failures as a way to assess
wildfire risk. These events were selected because such events can create circumstances such as
wire down or sparking that can result in an ignition source. Additionally, UEU will review
historic fire records to see if there are other areas of risk that should be addressed.
C.B. SYSTEM AND OPERATIONAL RISK
UEU’s designs and constructs its electric facilities to meet or exceed the relevant federal, state, or
industry standards. UEU uses the CPUC General Order (GO) 95 as a key industry standard for
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design and construction standards for overhead electrical facilities and, as such, meets or exceeds
all applicable standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the
National Electric Safety Code.
Risk drivers associated with design, construction, operations, and maintenance, within our 4.3
square mile service territory include vegetation, overhead equipment, and operational work
practices in the CPUC Tier 2 high fire threat areas that account for approximately 10% of UEU’s
facilities.
(a) Vegetation near UEU electric lines presents a risk for utility caused wildfires.
Mitigation of this risk is done through routine tree trimming and inspections.
As outlined in 5A, UEU meets or exceeds the CPUC’s GO95 requirements by
increasing the radial clearance of branches to 12 feet.
(b) Overhead utility equipment can present a risk of a utility caused wildfire.
Mitigation efforts include design standards, periodic review of equipment for
potential alternates. The City will review design standards for equipment on a
yearly basis for possible modifications.
(c) Certain work practices or operations can increase the risk of ignition. To
mitigate, during red flag conditions, Staff will eliminate unnecessary activities
that could result in a utility caused wildfire. Additional inspections may be
performed during and after the conclusion of the red flag event.
D.C. GEOGRAPHICAL & CLIMATE RISK
Within UEU’s service territory and the surrounding areas, the primary risk drivers associated with
geography and climate for wildfire are the following: Ukiah typically experiences cool, wet winters
and hot, dry summers creating extreme fire weather conditions especially from May through
October. Daily temperatures during fire seasons (June-October) can be above 90° Fahrenheit with
a relative humidity of less than 30%. Wind conditions throughout the year average 3-5mph, with
gusts up to 35mph. Typical vegetation within UEU’s service territory include various types of trees
including redwood, oak, pine and fir trees as well as annual grasses. Areas of dense brush and
annual grasses are present, and result in high fire danger and significant fires especially during wind
events. These conditions combine to create extreme fire danger. The risk of catastrophic wildfire in
the area increases as the recent trend of drought conditions continue. The west side of Ukiah
presents a greater potential for wildfire and is partially classified as a Tier 2 Wildfire Threat Area.
Within the Utility’s service territory and surrounding areas, the primary wildfire risks include:
a) Extended drought; or periods of below average rainfall can increase dry vegetative
fuel loads, increasing wildfire risk. Prolonged drought can also impace and weaken
trees. The City’s vegetation management program identifies and catalogs tree
information, including species, estimated age, diameter, and height. The program
assesses diseased or dying trees and allows for removal. Routine visual inspections
allow the Utility to remain aware of this risk factor.
b) Vegetation type; The western hills area contains dense chaparral and mixed
hardworod forest, native trees such as California Bay Laurel, Black Oak with
significant poison oak and fern undergrowth. A shaded fuel break was constructed
along the base of the western hills along the entire length of the City to reduce fuel
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loads and protect the community from wildfire risk.
c) Vegetation density (especially the West side)in high fire threat areas increases the
risk and speed of which wildfire can spread. Increasing vegetation clearance from
overhead power lines in high fire threat and adjacent areas lowers the risk of
wildfire.
d) Weather; and periods of significant low humidity can dry vegetative fuels and
increase the potential for ignition. The City monitors the National Weather Service
for alerts related to red flag warnings and weather events that could potentially effect
UEU’s service territory to ensure awareness of the elevated risk.
e) High winds; and gusts can down trees, break branches or damage utility equipment.
The City monitors the National Weather Service for wind warnings and advisories
that affect UEU’s service territory. The increased vegetation clearing tin high fire
threat areas reduces the risk of ignition caused by these events.
f) Terrain;
g) Low humidity;
h) Changing weather patterns
i) Community at risk
j)f) Fire Wildfire history in and around the Ukiah city limits is shown in Appendix C
E.D. CPUC HIGH FIRE THREAT DISTRICTS [PRC-8387 (b)(2)(K)
UEU will incorporate the California Public Utility Commission’s (CPUC) Fire Threat Map
(Exhibit A) into its construction, inspection, maintenance, repair, and clearance practices, where
applicable.
UEU reviews the CPUC Fire Threat Map annually to identify needed adjustments to hazard threat
levels due to changes in urban development and/or vegetation conditions. When adjustments are
identified, UEU collaborates with Ukiah Valley Fire Authority and City Departments and CAL
FIRE to update the CPUC Fire Threat Map data and UEU’s Fire Threat Map accordingly. The
UEU’s Fire Threat Map depicts the highest fire threat known.
5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS
A. STRATEGY – VEGETATION MANAGEMENT [PRC-8387 (b)(2)(H)]
UEU meets or exceeds the minimum industry standard vegetation management practices. For both
transmission and distribution level facilities, UEU meets: (1) GO 95 Rule 35; and (2) the GO 95
Appendix E Guidelines to Rule 35 (See table below). These standards require significantly
increased clearances in the High Fire Threat areas. In identified high risk areas that boarder or are
close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from bare
conductors will be increased to 12’. The recommended time-of-trim guidelines do not establish a
mandatory standard, but instead provide useful guidance to utilities. UEU has developed a tree
inventory to catalog existing trees and will use specific knowledge of growing conditions and tree
species to determine the appropriate time of trim clearance in each circumstance. UEU performs
this work with arborists and a contract for tree trimming services as needed. Additionally,
vegetation clearing is completed at the base of poles to minimize potential sources of spread.
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GO 95
Guidelines to Rule 35
The radial clearances shown below are recommended minimum clearances that should be
established, at time of trimming, between the vegetation and the energized conductors and
associated live parts where practicable. Reasonable vegetation management practices may make
it advantageous for the purposes of public safety or service reliability to obtain greater clearances
than those listed below to ensure compliance until the next scheduled maintenance. Each utility
may determine and apply additional appropriate clearances beyond clearances listed below,
which take into consideration various factors, including: line operating voltage, length of span,
line sag, planned maintenance cycles, location of vegetation within the span, species type,
experience with particular species, vegetation growth rate and characteristics, vegetation
management standards and best practices, local climate, elevation, fire risk, and vegetation
trimming requirements that are applicable to State Responsibility Area lands pursuant to Public
Resource Code Sections 4102 and 4293.
Voltage of Lines Radial Clearance of Bare
Line Conductors From
Tree Branches or Foliage
Radial clearances for any conductor of a line operating
at 2,400 or more volts, but less than 72,000 volts 4 feet
Radial clearances for any conductor of a line operating
at 72,000 or more volts, but less than 110,000 volts 6 feet
Radial clearances for any conductor of a line operating at
110,000 or more volts, but less than 300,000 volts 10 feet
Radial clearances for any conductor of a line
operating at 300,000 or more volts 15 feet
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In addition, UEU Wildfire Prevention Program (Appendix A)will include the following
enhancements
• No vertical coverage allowed above UEU transmission lines;
• Provide vegetation control in a 30-foot perimeter around the Power Plant and substations
conductors.
• For public land, provide easement clear from ground to sky adjacent to UEU facilities;
• Work with adjacent customers to get approval for wider clearance on their land. This could
include tall, diseased, leaning trees that appear to be at risk of falling into our lines.
• Perform additional vegetation removal for fuels reduction in the easement on an annual
rotation to ensure CPUC recommended clearances are maintained based on the fire
hazard zone where each transmission and distribution line is located;
• Consider undergrounding areas where heritage trees are prevalent.
B. STRATEGY - ENHANCED INSPECTIONS [PRC-8387 (b)(2)(I)
Inspections plays an important role in wildfire prevention. UEU currently follows the inspection
cycles outlined in California General Order 95 and General Order 128. UEU’s current inspection
activities incorporate several components including annual infrared (IR) patrol of overhead lines
and substations, inspection of wood poles, 115 KV lines and GIS data collection and sharing. All
patrols and inspections are completed by Journeyman Lineman and documented outlining
descriptions of problems found and any action taken to ensure any issues are addressed in a timely
manner. If the issues cannot be addressed immediately, work orders are developed and given a
priority level with a date for completion. UEU schedules additional patrols in and near the Tier 2
fire threat areas every spring to evaluate any issues prior to fire season. These patrols are
documented and addressed in the same manner as the others. Should a critical weather event or
ignition happen, inspections would be completed prior to re-energization of any circuit.
Some of the enhancementsAdditionally, UEU has implemented the use of unmanned aerial
vehicles with IR capability. The frequency of inspections will be increased in the high fire threat
areas and when storms or other disasters have significantly impacted our system.
C. STRATEGY - SITUATIONAL AWARENESS
Presently UEU is evaluating to upgrade an automated control management system that can be used
during outages. UEU is also investigating advanced metering infrastructure (AMI) technology that
has the ability to track customer outages as part of an Outage management System.
Other efforts will include the following technology in collaboration with Ukiah PD and Ukiah
Valley Fire Authority.:
• Use unmanned aerial vehicles during high fire threat days for early detection, infrared
inspection of hard to reach areas, and other uses in the interest of public safety;
• Communication system upgrades for wildfire and disaster response and recovery;
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D. STRATEGY - OPERATIONAL PRACTICES
UEU will operate the system in a manner that will minimize potential wildfire risks including
taking all reasonable and practicable actions to minimize the risk of a catastrophic wildfire caused
by UEU electric facilities. UEU will take corrective action for deficiencies when the staff
witnesses or is notified of improperly install or maintained fire protection measures. In addition
to those general principles, several new operational practices will help reduce the risk of wildfire
and improve the response time in the event of a fire including:
• During high wildfire, threat periods (red flag warnings) perform only essential work and
light work that can be completed while performing observations in areas of concern.
Staff may be placed at Orchard substation and Mendocino Hydroelectric power plant
with an electrical technician or lineman, posting linemen in various parts of the city
where the fire danger is higher, and having other field personnel patrolling the city. All
personnel will directly report to Fire/Police any hazardous observations. All available
UEU Staff placed on standby.
• Collect and maintain wildfire and system data necessary for the implementation and
evaluation of this Wildfire Mitigation Plan.
E. STRATEGY - SYSTEM HARDENING
UEU’s electric facilities are designed, constructed, and maintained to meet or exceed the relevant
federal, state, or industry standard. UEU treats CPUC General Order (GO) 95 as a key industry
standard for design and construction standards for overhead electrical facilities. UEU meets or
exceeds all standards in GO 95. Additionally, UEU monitors and follows, as appropriate, the
National Electric Safety Code. In addition to standards, UEU develops a 5-year capital
improvement plan that is considering some or all of the following:
• Addition of remote-controlled field reclosers possibly with arc detection technology;
• Clearing poles with operating devices of flammable vegetation around them with a
radius of 12’. Perform this for every wood pole with operating devices in the system
for resiliency;
• Provide or clear additional access paths along power line easements and to ensure access
and ability to perform maintenance.
• As 115KV transmission poles reach end of useful life for Tier 2 areas, replace with steel
poles in kind.
• Engineering – Revise construction standards to implement arc suppression components,
raptor framing, squirrel guards, tree wire, lightening arresters, and arc suppression fusing.
• Create design standards for new equipment for remote controlled reclosers and implement
into the SCADA system.
• Convert overhead lines to underground as feasible and economic;
• Alternative Technologies- UEU will consider the feasibility of implementing alternative
technologies, such as wire-break sensing and arc detection technology, as they become
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available and cost-effective.
• Replacement of overhead fuses with current limiting, non-arcing models in Tier 2 areas.
F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION
The following is part of this WMP is to ensure a high level of communication with the community
during high fire threat periods and disasters.
• Coordinate with UVFA and UPD through the City’s EOC during emergencies or large
scale outages;
• Utilize communications protocol with County EOC and/or Health and Human Services
for notifications to vulnerable groups by utilizing available resources such as reverse
911, Nixle and other City and County wide notification systems;
• Actively update social media using the COU Communications Team.
G. STRATEGY - RECLOSING AND DEENERGIZATION
Staff is evaluating and designing changes to our protection system so that during fire season
circuits that are faulted do not attempt to reclose. UEU is currently in the process of designing and
installing reclosers with radio communication to allow for remotely changing the reclose
parameters. Currently three recloser locations are planned. We will continue to shut off power
when directed to by Ukiah Valley Fire, Police, Cal Fire, or other emergency responding
agencies. UEU will not preemptively shut off power during high fire threat periods for the
following reasons:
• Our service territory is only 4.3 square miles and relatively compact and visible with
proper technology;
• Turning off the power could put the community at higher risk to wildfire as it could
impact water supplies and also create abnormal human activity that could increase
opportunity for fire;
• We plan to have real-time information from staff located in areas identified as at risk of
being subject to extreme weather conditions;
• We plan to use system hardening, situational awareness, vegetation management and the
other strategies to avoid shutting off power.
H. STRATEGY - WILDFIRE RESPONSE & RECOVERY
• During a high fire threat event, stage fire protection equipment in a ready status and the
COU EOC on standby;
• Staff critical assets for coverage and necessary shift changes during fire events;
• Wildfire Response: Execute the City’s EOP
• The City of Ukiah Electric Utility is a member of the California Utility Emergency
Association, which plays a key role in ensuring communications between utilities during
emergencies including mutual aid. UEU also participate in the Western Energy
Institute’s Western Region Mutual Assistance Agreement, which is a mutual assistance
agreement covering utilities across a number of western states.
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I. PROGRAM – UEU WILDFIRE PREVENTION PROGRAM
Appendix A
J. PROGRAM – UEU Capital Improvement Plan
K. PROGRAM – COU EMERGENCY OPERATIONS PLAN
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6. COMMUNITY OUTREACH AND EDUCATION
COU, UVFA, UPD and UEU will maintain a proactive outreach and education strategy to create
public awareness of fire threats, fire prevention, and available support during a wildfire or large
power outages. Prior to an emergency, communication will include regular messages related to
wildfire prevention, such as right-of-way management, tree trimming, line inspection, or other
relevant topics. Methods of communication will include newsletters (Power Line Newsletter),
website updates, social media posts, and public service announcements.
7. RESTORATION OF SERVICE [PRC-8387 (b)(2)(M)]
In the event of a wildfire or other emergency event, UEU will staff up to coordinate activities to
restore service. UEU will restore power, following an event, in cooperation with UVFA, UPD, and
COU Departments.
UEU management will oversee restoration and response activities. In the event that additional staff
is needed, UEU may leverage mutual aid agencies, other City of Ukiah staff, and local aid
organizations. The utility may also engage contractors on an as-needed basis.
The following describes the steps typically taken to begin the restoration process:
Assessment. UEU crews must patrol each line segment to determine the extent of damage that has
occurred. The patrol involves assessing equipment access issues, any cleanup/debris removal
issues and determining personal protective equipment requirements for the crews. UEU works
with the local agency in charge of the fire to access impacted areas as soon as the area is deemed
safe by fire officials.
Planning. After initial assessment, UEU supervisors, managers and engineers meet to plan the
needed work. The team will work with system operations to prioritize the restoration efforts,
targeting the circuits that serve the most critical infrastructure needs.
Mobilize. Based on the size and complexity of the rebuild/restoration efforts, UEU will coordinate
the crews and material needs internally if possible. Mutual aid and contractors may be used on an
“as needed” basis to provide additional support. Though UEU maintains a material vendor list and
has contracts it can draw on for labor and material needs; though in instance of widespread
catastrophic damage necessary materials and labor could experience shortages that may delay
work.
Rebuild. The rebuild effort lead by UEU will commence as soon as areas become safe and
accessible. The initial efforts will be to get the lines up and restore the damaged circuits.
Depending on the extent of damage, demolition may be performed concurrently or after crews start
installing new facilities. UEU will incorporate new materials and technologies as indicated and
available.
Restore. UEU, mutual aid, or contract crews will restore electric services to homes and businesses
as soon as possible after the wildfire. Depending on the extent of damages, residential and business
customers may have to perform repairs on their facilities and pass inspections by local agencies
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prior to having full electric service restored.
In most cases, the following restoration priorities will be followed depending on the specific
incident and available resources:
• Public safety in the affected areas;
• Worker safety in performing the restoration work;
• Life-support or critical customers;
• Critical infrastructure Hospitals, Key medical, City & County facilities and accounts;
Sheriff’s Department and jail, City Police and Fire Departments, other key utility
facilities (e.g., water, sewage, gas, citywide communications), Incident Command Site
or Base Camp, Incident Evacuation Centers, local broadcast and radio Stations, etc.);
• Major commercial activities/accounts critical to continuity of community services (e.g.,
gas stations, food stores, home supply stores, repair shops, eateries and lodging facilities,
financial institutions, etc.;
• Reduce the total number of customers affected;
• Reduce the length of time customers have been without power.
In directing restoration efforts to best achieve the above priorities, UEU Operations Group
personnel will generally find it most efficient to dedicate restoration resources to the following
types of facilities in the following order of priority to optimally restore electric services:
• Transmission circuit (115 kV);
• Substation and Mendocino Power Plant Facilities;
• Distribution circuits (600 Amp -12 kV);
• Distribution feeders (200 Amp – 12 kV);
• Distribution transformers;
• Service lines.
8. EVALUATION OF THE PLAN [PRC-8387 (b)(2)(N)]
A. METRICS FOR MEASURING PLAN PERFORMANCE [PRC-8387
(b)(2)(D)]
The purpose of the WMP is to reduce wildfires caused by utility equipment and the incident rate
of utility caused wildfires as the primary metric. Other metrics exist to determine if the risk of
wildfire is being reduced. Five primary metrics are identified and will be used to measure the
effectiveness of UEU’s WMP. Note that SP 901 requires consideration of how previous versions
of the WMP’s metrics have informed the current WMP. Two metrics were originally used in the
WMP during years 2020 and 2022; Fire Ignitions and Wires Down. UEU felt that the two original
metrics were not sufficient to adequately assess the performance of the plan therefore, for the 2023
WMP update, UEU has added additional metrics to increase oversight into potential igni tion
sources.
UEU will track two metrics to measure the performance of this Wildfire Mitigation Plan: (1)
number of fire ignitions; and (2) wires down within the service territory. Tracking the number of
ignitions will assist in establishing if the strategies UEU is using for mitigation are working to
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decrease ignitions. Measuring the instances of wire down in the service territory will identify
trends that could contribute to potential ignitions.
Metric 1: Fire Ignitions
For purposes of this metric, a fire ignition is defined as follows:
a) UEU facility was associated with the fire;
b) The fire was self-propagating and of a material other than electrical and/or communication
facilities;
c) The resulting fire traveled greater than one linear meter from the ignition point; and
d)c) UEU has knowledge that the fire occurred.
In future Wildfire Mitigation Plans, UEU will provide the number of fires that occurred that were
less than 1 acres in size. Any fires greater than 1 acres will be individually described.information
on any known ignitions. The table below provides a summary of known ignitions.
UEU has no knowledge of any ignitions that meet the aforementioned criteria.The intent of this
metric is to review and investigate equipment that due to its design, age, construction, or
condition should be replaced to reduce the risk of wildfire. There was one ignition in 2019
outside of the fire threat area due to a failed porcelain insulator that ignited a rosemary bush at
the base of a pole, and it was extinguished before traveling more than one linear meter from the
ignition point. This ignition did not meet the City’s definition of ignition in the 2020 WMP.
The definition has been revised in the 2023 WMP to include all ignitions, regardless of the
distance of travel.
Metric 2: Wires Down
The second metric is the number of distribution and transmission wires downed within UEU’s
service territory. For purposes of this metric, a wires down event includes any instance where an
electric transmission or primary distribution conductor falls to the ground or onto a foreign object.
UEU will divide the wires down metric between wires down inside and outside of the High Fire
Threat District. UEU will not normalize this metric by excluding unusual events, such as severe
storms. Instead, UEU will supplement this metric with a qualitative description of any such unusual
events. The table below summarizes known instances of wires down.
Calendar Year
2020 2021 2022
Metric
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
Ignitions caused by
Utility Equipment 0 0 0 0 0 0
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Metric 3: Inspection Records and Maintenance
System inspections and timely maintenance is one of the leading methods to improve system safety
and reliability. UEU follows GO 95 and GO 165 for inspection schedules and performs additional
patrols of overhead lines in high fire threat areas yearly, beginning in the spring of each year.
Needed maintenance or repairs identified during these inspections will be tracked and given priority
in the work schedule.
Metric 4: Vegetation Management
UEU maintains proper vegetation clearance from utility lines with the assistance of qualified high-
voltage tree trimming contractors. The contractors work under the direction of the utility’s
Superintendent to ensure that proper clearance is met. Vegetation management is completed on a
yearly basis. All 27 Grids in UEU’s service territory are trimmed every year.
Metric 5: Overhead Equipment Failures
The failure of overhead utility equipment can be a source of ignition. This metric will provide the
data to recognize any patterns that can be identified to ensure that equipment is replaced proactively.
The number of failures will be reported annually.
B. IMPACT OF METRICS ON PLAN
In the initial years, UEU anticipates that there will be relatively limited data gathered through these
metrics. However, as the data collection history becomes more robust, UEU will be able to identify
Calendar Year
2020 2021 2022
Metric
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
Wires Down 0 1 0 1*0 0
* This incident of wires down was caused by a car crashing into the pole.
Calendar Year
2020 2021 2022
Metric
Grids
Completed -
Patrols
Grids
Completed -
Detailed
Grids
Completed -
Patrols
Grids
Completed -
Detailed
Grids
Completed -
Patrols
Grids
Completed -
Detailed
Inspection Records 27 27 27 0 27 0
Detailed Inspections of all OH lines and equipment for all 27 Grids were completed in 2019 and again in 2020
Calendar Year
2020 2021 2022
Metric
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
UEU Territory
Inside Tier 2
Threat Area
UEU Territory
Outside FT
Area
Overhead Equipment
Failure 2 1 0 0 0 1
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areas of its operations and service territory that are disproportionately impacted. UEU will then
evaluate potential improvements to the plan.
C. MONITORING AND AUDITING THE PLAN
Review of this WMP will occur annually and any lessons learned will have the highest priority for
improving steps in the plan, any reference programs, and the process for implementation. UEU
will present this plan to the Ukiah City Council on an annual basis. The comprehensiveness of
this WMP will be assessed by and independent evaluator with experience in assessing the safe
operation of electrical infrastructure. The independent evaluator shall issue a report that will be
presented to the Ukiah City Council and be made available on the City’s Website.
D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN
UEU staff and qualified external stakeholders are encouraged to identify Wildfire Mitigation Plan
deficiencies or potential deficiencies to the Electric Utility Director as soon as possible when
observed. The Electric Utility Director shall evaluate each reported deficiency and, if the
deficiency is determined to be a valid plan deficiency, it shall be entered into a log with the
following information:
• Date the deficiency was discovered;
• Description of the deficiency;
• Source identifying the deficiency (e.g., Internal Audit);
• Priority based on deficiency severity;
• Assigned corrective action including the date when it must be completed by;
• Assigned staff responsible for completing the corrective action;
• Date corrective action completed.
The Electric Utility Director will go over the log at regularly scheduled Leadership and Supervisor
Meetings.
During the 2023, major revision of UEU’s WMP, it was determined that the original metrics
implemented in the original WMP were not sufficient and needed to be reviewed to ensure that the
WMP met UEU’s high standards of service. Additional metrics with data from the 2020-2022
years were added to the 2023 revision of the plan and will continue to be monitored.
E. MONITORING THE EFFECTIVENESS OF INSPECTIONS
UEU will perform inspections on either an annual, 5-year or 10-year cycle, based on GO 95 and
GO 165 or fire mitigation recommendations. Any areas found that need improvement or appear
hazardous will be documented with a work order, given a priority, and the work order will be
tracked. When completed the work order will have a close date.
The Electric Utility Director will assign qualified internal staff or engage a third party to review
and audit the equipment and line inspection programs called out in the Wildfire Mitigation Plan
after the completion of the first six months of the plan. The assigned auditor will:
• Review records for the inspection programs;
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• Interview staff performing inspections to assess their knowledge of the inspection
programs;
• Monitor staff performing inspection activities;
• Review deficiencies noted in the programs;
• Identify systemic issues or problems;
• Note the timeliness of corrective actions;
• Pick a random sample of some completed corrective actions and verify the effectiveness
of the corrective actions; and
• Issue a written report of findings.
The Superintendent of Utility Operations will review the audit findings and assign corrective
action as applicable. A copy of the audit report will be routed to the Director.
9. INDEPENDENT AUDITOR
Public Utilities Code section 8387(c) requires UEU to contract with a qualified independent
evaluator with experience in assessing the safe operation of electrical infrastructure to review and
assess the comprehensiveness of this Wildfire Mitigation Plan.
UEU had the Plan reviewed using Power Engineers in June of 2020 following initial approval of
the City Council in November 2019.
The report from the independent evaluator is available on UEU’s website. The results of the
independent evaluator were presented to the Ukiah City Council at a public meeting on June 17,
2020.
Subsequent revisions of the WMP, including the 2023 major update will be presented to the Ukiah
Valley Fire Chief to evaluate the plan. The Fire Chief’s comments will be treated as an independent
auditor and will be incorporated, as needed, into future revisions.
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Appendix A
Ukiah Electric Utility Wildfire Prevention Program
1. Introduction
A. Purpose
The purpose of the Ukiah Electric Utility (UEU) Wildfire Prevention Program is to
establish a framework for the electric utility to conduct an effective, coordinated
program to prevent catastrophic impacts to its infrastructure from wildfire. This
program is a significant component of the UEU Wildfire Mitigation Plan required by
SB901. The Program aims to prevent the start of wildfires from utility operations in and
around the City of Ukiah.
B. Goals & Objectives
a. Prevent electric utility caused wildfire by identifying hazards that pose a
potential threat of ignition.
b. Prioritize prevention efforts by increasing inspections on overhead lines in tier 2
fire threat areas.
c. Improve and increase fuel reduction activities conducted during inspections.
d. Develop enhanced inspection techniques using Infrared Technology.
e. Develop a drone inspection program for overhead lines.
f. Create community awareness for utility wildfire prevention.
2. Strategy/Scope of Work
A. Detailed Corrective Maintenance Program Inspections
UEU performs a service territory-wide inspection of its electric distribution system on
inspection cycles outlined by General Order 95 (GO95) and General Order 128 (GO128).
In general, utilities must patrol their systems once a year in urban areas and conduct
detailed inspections at a minimum of every three to five years. These inspections help
mitigate wildfire risk by providing additional information about the electric distribution
system and conditions that could result in ignition.
UEU will implement a detailed inspection of facilities in the Tier 2 areas of the City on an
annual basis, in late spring, and expanding the inspections to include additional fuels
reduction and vegetation management in mid-summer. The following resources will be
used to accomplish this:
• UEU-CPUC Fire Threat Map
• Department Inspection Checklist
As part of its efforts to make its electric system more resistant to wildfires, UEU
designed and actively maintains a vegetation management program aimed at keeping
trees and brush clear of power lines. In areas where current GO95 rules are currently
met, UEU is evaluating and assessing areas where vegetation management may need to
exceed GO95 requirements, eliminating vegetation overhang near power lines and
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increasing the clearance distances. In identified high risk areas that boarder or are
close to Tier 2 wildfire threat areas, the radial clearance of branches or foliage from
bare conductors will be increased to 12’.
UEU’s strategy for conducting its vegetation management program focuses on annual,
routine inspections. In 2020, UEU began an electronic tree database to project growth
and cycles of trimming needed to maintain clearances. The database includes
information pertaining to the tree including species, height, diameter, growth rate and
clearance. This history provides UEU information on trimming cycles and which trees
require work annually.
UEU’s vegetation management operations are conducted in compliance with the City’s
Tree Management Guidelines and the City’s Landmark Tree Program Guidelines and
Policies. All debris associated with pruning operations are chipped and recycled.
B. UEU piloted a program utilizing infrared (IR) inspections for overhead distribution
equipment in 2019 to identify potential issues on electrical equipment and connections
that are not identifiable during visual inspections. These issues could potentially lead to
wire down or result in ignition sources on the system. The program proved to be
extremely successful identifying several instances that would have resulted in
significant outage time and lead the Utility to extend the inspections to include
underground facilities. Due to the success of the IR Pilot, UEU intends to create a
formalized program for periodic IR inspections. The program will include the assembly
of a thermography team that will be responsible for performing quality checks on
equipment and facilities. These inspections will initially be performed annually in the
high fire threat areas. Frequency of these inspections will be evaluated to determine if
yearly inspections are warranted.
C. UEU has enhanced its existing inspection efforts by implementing and utilizing drones.
In spring of 2022, UEU began IR inspections using a drone, providing an up close look at
the system infrastructure. This innovative technology is capable of capturing imagery
from multiple angles, including above and allows qualified personnel to gain visual
perspective that cannot be gained from ground inspections. The images and data
obtained by these inspections will be evaluated by engineering staff to assess risk,
determine trends and patterns of infractions. Drone technology has the potential to
rapidly detect problems before they become a safety issue.
D. UEU will coordinate with the City Manager’s office to educate the public on the UEU’s
wildfire prevention activities. Dissemination of information will be done through a
variety of channels such as UEU’s quarterly newsletter, Facebook and the City’s
website.
Page 138 of 228
Esri, Garmin, GEBCO, NOAA NGDC, and other contributors
State of California - Public Utilities Commission
CPUC Fire-Threat Map Adopted by CPUC January 19, 2018
µ0 30 60 90 12015Miles
For more information about the data and map depicted, or other matters related to Utility wildfire safety, please contact Terrie Prosper at Terrie.Prosper@cpuc.ca.govBasemap sourced from ESRI (World Oceans).
The data portrayed in the CPUC Fire-Threat Map were developed under Rulemaking 15-05-006,following procedures in Decision (D.) 17-01-009, revised by D.17-06-024, which adopted a work plan forthe development of a utility High Fire-Threat District (HFTD) for application of enhanced fire safetyregulations. The aforementioned decisions ordered that the HFTD be comprised of two individual mapproducts. One of those map products is this CPUC Fire-Threat Map. The CPUC Fire-Threat Map depictsareas where enhanced fire safety regulations found in Decision 17-12-024 will apply. The final CPUC Fire-Threat Map was submitted to the Commission via a Tier 1 Advice Letter that was adopted by theCommission's Safety and Enforcement Division (SED) with a disposition letter on January 19, 2018. Alldata and information portrayed on the CPUC Fire-Threat Map are for the expressed use called out inD.17-12-024, and any other use of this map are not the responsibility or endorsed by the Commission orit's supporting Independent Review Team.
Fire-Threat Areas
Tier 2 - Elevated
Tier 3 - Extreme
Counties
Page 139 of 228
City of UkiahLEGEND:
1940-1980 1980-2000 2000-2020 2023-
Appendix C - UEU Wildfire Mitigation Plan
Page 140 of 228
Page 1 of 1
Agenda Item No: 8.e.
MEETING DATE/TIME: 6/7/2023
ITEM NO: 2023-2743
AGENDA SUMMARY REPORT
SUBJECT: Notification of Publishing Services Agreement by Ukiah Daily Journal for Fiscal Year 2023/2024, in
the Amount of $6.25 per Column Inch for the First Insertion and $4.26 per Column Inch for Each Subsequent
Insertion of the Same Advertisement.
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Kristine Lawler, City Clerk
ATTACHMENTS:
1. Legal contract-City of Ukiah eff 2023-2024
Summary: Council is given the notification of the 2023/2024 legal publishing service rates from the Ukiah Daily
Journal.
Background: As the Ukiah Daily Journal is the only newspaper that qualifies for the designation as
“a newspaper having general circulation” in Ukiah, a formal process requesting bids for legal publishing
services was not used.
Discussion: The Ukiah Daily Journal submitted a letter outlining its proposed 2023/2024 fiscal year contract
rates for legal advertising with the City of Ukiah (Attachment #1). There is no increase from the 2022/2023
rates. The proposal is $6.25 per column inch for the first insertion, and $4.26 per column inch for each
subsequent insertion for the same advertisement, remaining the same as the last eleven years.
Upon approval by the City Council, Staff will issue a Purchase Order to the Ukiah Daily Journal for legal
advertising costs.
Recommended Action: Receive and approve notification/agreement of the legal publishing services of Ukiah
Daily Journal for fiscal year 2023/2024, in the amount of $6.25 per column inch for the first insertion, and
$4.26 per column inch for each subsequent insertion for the same advertisement.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 20012500.52150: $5,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: UDJ
Page 141 of 228
May 23, 2023
Kristine Lawler
City of Ukiah
463-6213
Ukiah, California 95482
Dear Kristine Lawler,
This letter serves as our proposed rate structure between the Ukiah Daily Journal and the City of Ukiah for legal
advertising for the period of July 1, 2023 through June 30, 2024.
The Legal Advertising rates for the City of Ukiah will remain the same, as the past several years, at $6.25 per
column inch for the first insertion and $4.26 per column inch for each subsequent insertion of the same
advertisement.
In addition to the following guidelines, all contract terms, conditions and general information specified on The
Ukiah Daily Journal’s current rate card (available online) apply to this agreement between The Ukiah Daily
Journal and the City of Ukiah:
Errors and omissions: The Ukiah Daily Journal is liable only for the cost of the space containing an error and is
not responsible for costs associated with omissions. Legal ads received and published after established deadlines
will not be eligible for credit or a re-run in case of error.
During future PG&E power shutdown events; or shelter-in-place orders that impact either Lake County or
Mendocino county, legal ad deadlines will be a week in advance.
Copy Acceptance: copy for legal ads will be accepted from printed copy, via email (as a text attachment only),
and on a CD (in text format only) if too large to email.
Proofs will be made available for copy received before deadline upon request. Second requests for tear sheets
after 30 days from publication are to be provided by electronic means (adobe PDF format). These may incur an
additional charge of $5 per request.
Requests for ads to run after published deadline will be considered as space and time allows, with no guarantee
of publication. Cancellations: Ads canceled after published deadlines will incur a 25% cancellation penalty, if
indeed we have not printed said ad, in those cases the charges will stand.
Advertiser must notify The Ukiah Daily Journal within 30 days of receipt of bill of any discrepancies. The bill
will be due in full 15 days upon receipt. Finance charges will not be waived for amounts due over 120 days.
Any previous contracted terms expire 30 days after the date of this notice.
Thank you,
Kevin McConnell
Publisher
The Ukiah Daily Journal
Mendocino County’s
Local newspaper
The Ukiah Daily Journal
617 S. State St.
Ukiah, CA. 95482
ATTACHMENT 1
Page 142 of 228
Page 1 of 2
Agenda Item No: 8.f.
MEETING DATE/TIME: 6/7/2023
ITEM NO: 2023-2744
AGENDA SUMMARY REPORT
SUBJECT: Requesting Approval of a Contract Amendment to the Professional Services Agreement with
PSOMAS for an Amount not to Exceed $14,000 to Provide Additional Land Surveying Services Related to the
City’s Annexation Efforts.
DEPARTMENT: City Manager /
Admin PREPARED BY: Maya Simerson, Project & Grant Administrator
PRESENTER: Maya Simerson, Project and Grant Administrator
ATTACHMENTS:
1. PSOMAS Change Order Request for addl Annexation Services City of Ukiah 23-05-25
Summary: Council will consider approving an amendment to an existing professional agreement with
PSOMAS for an amount not to exceed $14,000 for land surveying services to support annexation efforts.
Background: Beginning in 2019, the City entered into multiple agreements for professional services with
PSOMAS to undertake land surveys and prepare metes and bounds application materials for separate
applications to LAFCo. These materials have been used for submitted and pending reorganization and
annexation applications.
Presently, the City is working to update an application for the annexation of approximately 792 acres in the
Western Hills. This application was submitted to LAFCo on June 8, 2022. Correspondence was received from
Mendocino LAFCo on June 29, 2022 notifying the City of an incomplete submittal and outlining the
outstanding required components to finalize the application.
Discussion: Because of the extensive work done on the past applications and the economy of scale that will
be achieved by continuing to work with PSOMAS due to their efforts to date, working with them to complete
the application for the Western Hills is the recommended path to take. Staff reached out to PSOMAS and
requested a proposal for completing the needed work to finalize the application. Staff received the proposal in
May of 2023 for work that cannot be undertaken by City staff. The change order can be found for review as
Attachment #1 and the scope of work includes:
1. Research public documents pertaining to the now twenty-eight (28) subject parcels.
2. Compile and analyze the necessary reference documents to prepare a “metes and bounds” legal
description in accordance with the applicable LAFCo and State Board of Equalization (SBE)
requirements.
3. Prepare an updated “metes and bounds” legal description of the overall record boundary to include the
above noted 28 parcels as shown on Exhibit D.
4. Perform revisions to the “Metes and Bounds” Legal Description and Annexation Boundary Exhibit Map
drawing for the City’s review and comments.
5. Revise the Legal Description and Exhibit B drawing based on the City’s, LAFCO and State Board of
Equalization review comments.
Page 143 of 228
Page 2 of 2
6. Provide updated AutoCAD, MS Word and PDF files of the above documents together with copies of all
the reference documents compiled during the preparation of the legal description and Exhibit B
drawing.
The proposed cost from PSOMAS is $9,860. However, Staff anticipates additional requests from LAFCo
during the review process and would like to be flexible to move quickly in addressing any potential issues. For
this reason, Staff is proposing a change order not to exceed $14,000, allowing the City to quickly respond as
the application moves through the LAFCo and County of Mendocino review process.
The work being done under this contract, and towards the goal of annexation of the property in the Western
Hills, supports the Diversity and Equity Goal 4 of offering programs and park space that is accessible to all, the
work complements the Climate Initiative 4.b and supports General Plan Elements LU-6.3 and 7.2 , PFS-1, 2.7
and 12.1-5. Staff recommends that City Council approve this change order not to exceed $14,000 with
PSOMAS.
Recommended Action: Approve a contract amendment to the professional services agreement with
PSOMAS for an amount not to exceed $14,000 to provide additional land surveying services related to the
City’s annexation efforts.
BUDGET AMENDMENT REQUIRED: no
CURRENT BUDGET AMOUNT: 20012200.52304: $94,099.65
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU #2223-107
COORDINATED WITH: Jesse Davis, Chief Planning Manager
DIVERSITY-EQUITY INITIATIVES (DEI): Goal 4 – Identify and actively engage underrepresented
communities in which to retain, expand, develop, and implement programs.
CLIMATE INITIATIVES (CI): 4b – Maintain wild lands.
GENERAL PLAN ELEMENTS (GP): General Plan Elements LU-6.3 and 7.2 , PFS-1, 2.7 and 12.1-5
Page 144 of 228
1410 Rocky Ridge Dr.
Suite 300
Roseville, CA 95661
Tel 805-503-3632
www.Psomas.com
May 25, 2023
Maya Simerson Email: msimerson@cityofukiah.com
Project Administrator, City Manager’s Office Ph: (707)367-0699
City of Ukiah, 300 Seminary Ave.
Ukiah, CA 95482
Jesse Davis, AICP Email: jdavis@cityofukiah.com
Chief Planning Manager Ph: 707-463-6207
Department of Community Development
300 Seminary Avenue
Ukiah, CA 95482
Subject: Request for Budget Amendment to provide additional Land Survey, Boundary Analysis
and Mapping Services for the City of Ukiah’s Western Hills Annexation;
P23-0037 (Rev.1)
Hello Maya, Jesse:
Per our Zoom meeting yesterday, I am providing this revised proposal to continue our anticipated support
for preparing a “Metes and Bounds” legal description and an Annexation Boundary Map for the revised
Western Hills Annexation Area project.
This additional funding will enable Psomas to continue to provide services under the tasks noted in our
most recent Purchase Order (COU #2223-107). All services and deliverables provided under this
amendment will continue to be in full compliance with the LAFCo and State Board of Equalization (SBE)
Standards as noted in Exhibit A.
I am requesting additional funding in the amount of $9,860.00. I have based this estimate on the
forecasted staff hours as reflected in Exhibit B. These are for the anticipated staff effort to perform
ongoing coordination with the City of Ukiah and Utility Agencies, additional title and easement research
and to perform revisions to the Metes and Bounds Legal Description and Annexation Boundary Map for
the Western Hills Annexation.
Upon receipt of an approved P.O., our Accounting Team will add this budget to the Project so when
needed, we will be able to immediately begin work, as requested and directed to proceed with your
authorization. If you have any questions or if additional information would be helpful, please feel free to
contact me via voice or text at 805-503-3632, or via email at: lester.carter@psomas.com
Page 145 of 228
2 | P a g e
1410 Rocky Ridge Dr.
Suite 300
Roseville, CA 95661
Tel 805-503-3632
www.Psomas.com
Sincerely,
Lester E. “Les” Carter Jr., PLS
Survey Project Manager
ATTACHMENTS:
Exhibit “A” - Continuing Scope of Work
Exhibit “B” - Psomas Fee Estimate Spreadsheet
Exhibit “C” - Psomas 2023 Standard Rate Sheet
Exhibit “D” - Exhibit showing current “Included Parcels”
Exhibit “E” - Copy of COU #2223-107
Page 146 of 228
3 | P a g e
1410 Rocky Ridge Dr.
Suite 300
Roseville, CA 95661
Tel 805-503-3632
www.Psomas.com
EXIHIBIT ‘A’
CONTINUING SCOPE OF WORK
Psomas will provide additional services to the City of Ukiah related to twenty-six (26) parcels
that will be described in one document for the purpose of annexing the parcels into the City of
Ukiah through the Western Hills Annexation project. Per our communications, we understand
our specific Tasks to be:
PREPARE LEGAL DESCRIPTION AND ANNEXATION EXHIBIT MAP:
Psomas will:
1. Research public documents pertaining to the now twenty-eight (28) subject parcels.
2. Compile and analyze the necessary reference documents to prepare a “metes and bounds”
legal description in accordance with the applicable LAFCo and State Board of
Equalization (SBE) requirements.
3. Prepare an updated “metes and bounds” legal description of the overall record boundary
to include the above noted 28 parcels as shown on Exhibit D.
4. Perform revisions to the “Metes and Bounds” Legal Description and Annexation
Boundary Exhibit Map drawing for the City’s review and comments.
5. Revise the Legal Description and Exhibit B drawing based on the City’s, LAFCO and
State Board of Equalization review comments.
6. Provide updated AutoCAD, MS Word and PDF files of the above documents together
with copies of all the reference documents compiled during the preparation of the legal
description and Exhibit B drawing.
DELIVERABLES:
• The deliverables will include a Word Document and PDF file of the Legal Description
and an AutoCAD Civil 3D 2018 or newer version of the .DWG file.
• Four (4) prints of a full-scale Annexation Boundary Map showing the Western Hills
Annexation Area. The Annexation Boundary Map shall be prepared to the County of
Mendocino LAFCO and the State Board of Equalization specifications.
• Five copies of an 11” x 17” reduction and four (4) full size prints of the Annexation
Boundary Map, and an electronic PDF file version.
• Four (4) 8 ½ x 11 copies of the final Metes and Bounds Legal description of the
Annexation Area to include an electronic PDF file version.
• List of the confirmed twenty-six (26) Assessor Parcel Numbers within the Western Hills
Annexation area in PDF and Excel file formats.
• The Final Legal Description, Exhibit Plat, and List of Assessor Parcels shall meet the
requirements for Written Geographic Description of the Project Area, Map(s) and List of
Assessor’s Parcel Numbers for the Project Area as contained in the State Board of
Equalization Requirements will be followed in preparing each of the deliverables.
Page 147 of 228
4 | P a g e
1410 Rocky Ridge Dr.
Suite 300
Roseville, CA 95661
Tel 805-503-3632
www.Psomas.com
FEE:
Psomas' fee for the above proposed Scope of Work will be billed on a Time and Materials basis
and is presently estimated at $9,860.00. This will be added to Psomas Project No. 6UKI010100
Task 1. Any additional fees will be pre-approved by the City and billed per Psomas Standard
2023 Rates per Exhibit “C”. The above fees shall not be exceeded without prior authorization
from the City of Ukiah.
PROPOSED SCHEDULE:
I will be able to submit a proposed schedule to the City once we have received any review
comments either from the City, LAFCO or SBE.
ASSUMPTIONS:
The following assumptions are hereby stated for this Work:
1. All Work performed by PSOMAS will be based solely on the available Record Documents,
i.e., Grant Deeds, Record Maps, Public Land Survey Records, and in the absence of available
“Recorded” information, Tax Assessor’s Ownership and Parcel Information.
2. The City will review and confirm that the included APNs, as noted on Exhibit “A” reflect all
of the parcels to be annexed.
3. Psomas will be provided with copies of any additional land records held by the City that
pertain to the current City Boundary. To the extent possible, the records will be provided in
electronic format with file names indexed by APN or Record Map Number.
4. During the Work by PSOMAS, should it be deemed necessary and authorized by the City,
PSOMAS will either be provided with current Preliminary Title Reports (PTR’s) at the
City’s cost, or shall be authorized by the City to obtain PTRs with the additional cost being
added to PSOMAS Task Order Amendment.
EXCLUSIONS:
The following services are excluded from the scope of this proposal. If any of the following
services are required, Psomas will provide a separate scope and fee proposal for those services:
1. No field surveying is anticipated or provided for in this Proposal.
2. Performing, preparing or filing a Record of Survey Map.
3. Boundary Dispute Resolution or setting of any monumentation.
Page 148 of 228
5 | P a g e
1410 Rocky Ridge Dr.
Suite 300
Roseville, CA 95661
Tel 805-503-3632
www.Psomas.com
EXIHIBIT ‘B’
LABOR ESTIMATE SPREADSHEET
Page 149 of 228
6 | P a g e
1410 Rocky Ridge Dr.
Suite 300
Roseville, CA 95661
Tel 805-503-3632
www.Psomas.com
EXHIBIT ‘C’
PSOMAS 2023 NORTHER CALIFORNIA STANDARD RATE SHEET
2023 FEE SCHEDULE
Northern California
Survey and Geospatial Services
SURVEY HOURLY RATES - IN-OFFICE SERVICES
Effective from January 1, 2023 – December 31, 2023
Intern/Survey Assistant $ 85
Project Assistant $104
Project Administrator $124
Surveyor I/CADD Technician/Editor/GIS Technician $126
Surveyor II/Compiler/LiDAR Extractor I $139
Surveyor III/LiDAR Extractor II/Photogrammetrist I $150
Surveyor IV/Photogrammetrist II/Senior Programmer $160
Project Surveyor/Photogrammetrist $176
Senior Project Surveyor $197
Project Manager/Applications Manager $211
Senior Project Manager/Senior Applications Manager $243
Principal Surveyor, Senior GIS/IT Consultant/ $263
Mobile Mapper Surveyor
SURVEY HOURLY RATES - FIELD SERVICES
One-Person Survey Party $202
Two-Person Survey Party $318
Three-Person Survey Party $450
Hourly rates for field survey parties include normal usage of survey supplies and vehicle expenses.
Rates adjust per increase in prevailing rates on March 1st of each year.
SPECIAL EQUIPMENT AND OTHER COSTS
Mobile Terrestrial Laser Scanner $600 per hour
REIMBURSABLES
Mileage and parking expenses incurred by office employees are charged at cost. Prints, plot media, CDs, messenger service, su bsistence,
air travel, and other direct expenses will be charged at cost plus 10 percent. The services of outside consultants will be charged at cos t plus
15 percent. Standard computer and technology costs are incorporated into the above hourly rates.
The above schedule is for straight time and includes overhead. Overtime will be charged at 135 percent of the standard hourly rates.
Sundays and holidays will be charged at 170 percent of the standard hourly rates. Forensic services and expert testimony, including
preparation, standby time, and depositions, will be charged at 200 percent of the standard hourly rates.
Page 150 of 228
7 | P a g e
1410 Rocky Ridge Dr.
Suite 300
Roseville, CA 95661
Tel 805-503-3632
www.Psomas.com
EXHIBIT ‘D’
GRAPHIC EXHIBIT SHOWING INCLUDED PARCELS
Page 151 of 228
8 | P a g e
1410 Rocky Ridge Dr.
Suite 300
Roseville, CA 95661
Tel 805-503-3632
www.Psomas.com
EXHIBIT ‘E’
COU #2223-107
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Scanned 9-2-2022
6UKI010100 Task 5!
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Page 1 of 2
Agenda Item No: 8.g.
MEETING DATE/TIME: 6/7/2023
ITEM NO: 2023-2754
AGENDA SUMMARY REPORT
SUBJECT: Approval of the Purchase of Replacement Media for Yardney Reclaimed Water Filters and Labor
from Durham Pump & Irrigation in the Amount of $62,254.49.
DEPARTMENT: Public Works PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Sean White, Water Resources Director
ATTACHMENTS:
1. Quote - Durham Pumps & Irrigation
2. Quote - Pump Man
Summary: Council will consider the approval of the purchase of replacement media for Yardney reclaimed
water filters and labor from Durham Pump & Irrigation in the amount of $62,254.49.
Background: Reclaimed water is used throughout the wastewater facility. Operators frequently use this water
for hosing and cleaning rather than using potable or drinking water in the facility. Thus, operators come in
contact with this reclaimed water daily. The Yardley Filters ensure the safety of our operators through the
proper treatment of reclaimed water. The facility is experiencing more frequent backwashes and the media
has rounded, decreasing efficiency and removal of particulates in the filter units. Per the manufacturer, “typical
filter media life is expected to be 5-10 years depending on the use”. The filter media hasn’t been replaced in
over 16 years of operation.
Discussion: Quotes were requested from two known providers for the replacement of the media for the
Yardney reclaimed water filters: Durham Pumps & Irrigation (Attachment 1) and Pump Man (Attachment
2). Durham Pumps & Irrigation provided the lowest priced quote. Therefore, Staff is recommending that the
contract be awarded to Durham Pump & Irrigation in the amount of $62,254.49.
Recommended Action: Approve the Purchase of Replacement Media for Yardney Reclaimed Water Filters
and Labor from Durham Pump & Irrigation in the Amount of $62,254.49.
BUDGET AMENDMENT REQUIRED: NO
CURRENT BUDGET AMOUNT: 84027225.80100.18243: $100,000.00
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Dave Mendez, Buyer II; Ryan Kriken, WWTP Supervisor; and Sean White, Water
Resources Director
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI): 7a – Expand sustainable water practices.
GENERAL PLAN ELEMENTS (GP):
Page 168 of 228
Page 2 of 2
Page 169 of 228
ATTACHMENT 1
Page 170 of 228
Quote
REMIT TO:
Bartley Pump PM LLC
4000 S. Moorland Ave.
Santa Rosa, CA 95407
T 707-584-9191
F 707-584-9198
www.pumpmannorcal.com
DIR# 1000054366
Customer:
RE:
JOBSITE:
NOTE:Please see quote below
QUANT ITEM DESCRIPTION TAXABLE TOTAL
114 CF Anthracite (.8mm-.933)7,069.82$
285 CF Fine Garnet (.35mm)24,496.32$
112 CF Garnet #12 (1.45mm)7,798.78$
66 CF Gravel Pack (#3) 1/2" -3/4"1,867.01$
1 WK Vactor Trailer Rental 2,990.00$
Total for materials 44,221.94$
Sales Tax 3,924.70$
Freight 1,000.00$
LABOR DESCRIPTION
Labor to re-bed 6 48" Yardney Multimedia filter vessells for wastewater
effluent.19,000.00$
Confined Space Entry 1,625.00$
TOTAL 69,771.63$
Sincerely,
Nicole Decker
Assistant Project Manager
License No. 1033562: Class A General Engineering & C-57 Drilling Contractor
C-10 Electrical Contractor & C-55 Water Treatment & C-16 Fire Protection & C61/D21 Pumps and Machines
Tuesday, May 9, 2023
300 Seminary Ave
Ukiah, CA 95482
City of Ukiah
Media Replacement
Ukiah, CA 95482
ATTATCHMENT 2
Page 171 of 228
Page 1 of 2
Agenda Item No: 12.a.
MEETING DATE/TIME: 6/7/2023
ITEM NO: 2023-2726
AGENDA SUMMARY REPORT
SUBJECT: The Ukiah City Council Will Receive a Financial Report for the Electric Utility and Consider
Adoption of the Proposed Electric Rate Adjustments by Resolution.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director
PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. CoU vs. PGE 500kWh Bill Comparison
2. 2016 Approved Rates
3. 2022 Approved Rates
4. Approved Power Cost Surcharge Rider 02012023
5. 2023 Proposed Electric Rate Tables
6. Resolution Adopting Rate Schedule 07012023
Summary: In accordance with Ukiah City Code Division 4, Chapter 6, Sections 3950 through 3957, the City
Council will hold a public hearing on June 7, 2023, to receive the City Manager's Report on Electric Utility rates
and consider the adoption, by resolution, of the proposed electric rate adjustments. Legal notices were
published in accordance with City Code 3953. The Agenda Summary Report and the City Manager's Report
are to be considered the same report.
Background: The City of Ukiah's Electric Utility is a publicly owned, nonprofit utility, governed by the Ukiah
City Council. The City Council provides oversight and direction and approves rates. As a municipal utility, all
costs related to electric service delivery to customers, including generation, labor, maintenance, and capital
improvement funds are covered by the revenue collected through rates. Ukiah's rates are, on average, 65%
less than other neighboring Mendocino County utilities (Attachment 1).
The Electric Utility has faced significant challenges in the past several years. The wildfires that ravaged parts
of Northern California have resulted in increased legislation and costs as utilities fund projects to reduce the
chances of additional fires. The financial burden these projects have placed on utilities in a short period of
time is significant. As part of the City Utility's wildfire mitigation efforts, several capital improvement projects
have been budgeted, including plans to underground in higher fire threat areas on the west side of
Ukiah. Although grant funding is being used for these projects, matching funds will be required. Additional
maintenance funding has also been budgeted for vegetation management.
Historically, due to the expensive nature of undergrounding, the Utility typically plans and constructs one
undergrounding project every 5-7 years. Since 2019, four undergrounding projects have been developed and
are in various stages of completion. Two of these projects were unplanned and the third is scheduled for fiscal
year 23/24 construction. The acceleration of these projects has more than doubled the Utility's capital output
for undergrounding, resulting in a decrease of available funding for other capital improvement projects.
The Utility, along with other industries, has been impacted by inflation and supply chain delays since
2020. The cost of materials has increased significantly. Electrical PVC conduit costs have risen 400% since
2019, transformer costs have increased over 60% and lead times have increased from 32 weeks to 2 years.
Other materials have increased between 10-80%. These additional costs for maintenance and construction
Page 172 of 228
Page 2 of 2
are creating a challenging environment for the Utility.
Energy prices have increased over 40% since 2020. The reasons for these increases in energy prices include
drought, legislation eliminating natural gas plants, and the delay of many new generation projects due to
supply chain issues.
In 2016, Council approved the first electric rate increase in 20 years, implemented over a 5-year period
(Attachment 2). Council approved an additional 5-year rate increase in January 2022. The second installment
of that increase took effect in April 2023 (Attachment 3). Additionally, the Council approved a Power Cost
Surcharge (Attachment 4) that deals with the volatility in the energy market and is adjusted up or down,
depending on the actual power costs the Utility incurs. Even with these progressive increases, the Utility is
facing a shortfall for FY 2023.
Discussion: In January 2022, when Council approved a 5-year rate increase, only a portion of the cost
pressures mentioned were entirely visible for rate development. Continuous monitoring of power costs
resulted in the Power Cost Surcharge adoption, which has, and will continue to deal with the volatile market.
However, the magnitude of inflationary pressures and anticipated legislative action were not known when the
rate schedule was developed. During the Utility's periodic cost of service analysis, it became apparent that
projecting these costs for a full 5-year period may not be advantageous considering the volatility of costs
impacting the industry. The Utility completes regular, periodic, analysis of cash flow and working capital, it is
apparent that more flexibility for changing the rates is necessary.
To meet the challenges facing the Utility and to rebuild adequate cash reserves, Staff is recommending
eliminating the last three installments of the approved January 2022 rate increase and is recommending two
increases, one starting in July, 2023 and the other in January 2024 (Attachment 5). The 100% Green Rate,
approved in January 2022, will remain in effect. These increases, along with the Power Cost Surcharge, will
provide adequate funding to prevent further shortfall for fiscal year 23/24. It will also begin to rebuild a cash
reserve so that the Utility can plan for future projects and meet the electrification and renewable mandates set
forth by the State while simultaneously maintaining Ukiah Utility's local infrastructure and system. Staff will
continue to evaluate the cost of service needs of the Utility and will return to Council by January 2024 for
further recommendations.
Staff recommends adopting Resolution (Attachment 6) to amend electric rates.
Recommended Action: Receive financial report for the Electric Utiliity and approve the proposed electric rate
adjustments by resolution.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.:
COORDINATED WITH: Sage Sangiacomo, City Manager; Dan Buffalo, Finance Director
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 173 of 228
Attachment 1
Page 174 of 228
Proposed City of Ukiah Electric Rates
Winter Rates effective November 1-April 30
Summer Rates effective May 1-October 31
(The amended rates will apply to the first full month’s
consumption following the rate’s effective date)
Residential Single Phase: Electric Rate E1 (Basic Service), E2 (All Electric)
All Electric Rate (E2) will be closed to new customers effective 1/1/2017. Current
customers will be allowed to stay on the rate no matter how they qualified. Other rate
discounts and or adjustments to baseline quantities for various programs such as but not
exclusive of senior and life support will remain the same. The minimum charge will be
billed if the sum of the basic and the energy charges are less than the minimum charge
amount.
Rate by effective date 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Base line Quantities, per
kWh, $/kWh
$0.12040 $0.12410 $0.12790 $0.13180 $0.13580
Exceeding Base line
Quantities, per kWh, $/kWh
$0.15800 $0.16280 $0.16770 $0.17280 $0.17800
Minimum Monthly Billing,
$/Month
$5.00 $5.00 $5.00 $5.00 $5.00
Basic Monthly Charge for
Monthly KWh less than 200
kWh per month, $/Month
$0.50 $0.52 $0.54 $0.56 $0.58
Basic Monthly Charge for
Monthly KWh greater than
or equal to 200 kWh per
month and less than 550
kWh per month, $/Month
$1.00 $1.03 $1.07 $1.11 $1.15
Basic Monthly Charge for
Monthly KWh greater than
or equal to 550 kWh per
month , $/Month
$1.50 $1.55 $1.60 $1.65 $1.70
BASELINE QUANTITIES (kWh PER MONTH)
Basic Service
WINTER
360
SUMMER
360
All Electric 660 360
Attachment 2
Page 175 of 228
General Service: Electric Rate E5, E6, C5, C6, E55, E51
This rate schedule is applicable to general commercial and non-commercial residential
lighting, heating and all single phase and three phase alternating current loads in which
energy use is less than 144,000 kWh per meter for 12 consecutive months. This schedule
will not be applicable to commercial uses permitted by the City under a Home
Occupation Permit.
Effective Date 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Energy Rates, $/kWh
Winter $0.17066 $0.17578 $0.18106 $0.18650 $0.19210
Summer $0.12663 $0.13043 $0.13435 $0.13839 $0.14255
Base Charge, $/month
Single Phase (E5) $8.66 $8.92 $9.19 $9.47 $9.76
Poly-phase (E6) $9.69 $9.99 $10.29 $10.60 $10.92
X-Ray (E51) $21.63 $22.28 $22.95 $23.64 $24.35
Minimum Charge , $/Month
2nd Meter (E55) $8.66 $8.92 $9.19 $9.47 $9.76
Page 176 of 228
General Service with Demand: Electric Rate E7, C7
This rate is applicable to commercial and non-residential lighting, heating, and all single
phase and three phase loads in which energy use is 144,000 kWh or greater per meter for
12 consecutive months. The customer bill will consist of a basic month charge, energy and
demand charges.
DEMAND CHARGE
The customer will be billed for demand according to the customer’s “maximum kilowatt
demand” each month. The number of kilowatt (kW) used will be recorded over 15
minute intervals: the highest 15 minute average kW use in the month will be the
customer’s maximum demand.
Effective Date 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Energy Rates, $/kWh
Winter $0.09094 $0.09367 $0.09649 $0.09939 $0.10238
Summer $0.11295 $0.11634 $0.11984 $0.12344 $0.12715
Basic Charge, $/Month $72.72 $74.91 $77.16 $79.48 $81.87
Demand Charge, $/kW
Winter $4.18 $4.31 $4.44 $4.58 $4.72
Summer $6.65 $6.85 $7.06 $7.28 $7.50
Page 177 of 228
General Large Industrial Service with Demand: E-1
This schedule is applicable to large industrial production, lighting, heating and all single
and three phase loads in which energy use is an average of 75,000 kWh monthly or
greater with a demand of 200 kW monthly or greater for at least six consecutive months
(multiple meters at a single location will be combined).
The Industrial rate is applicable to large manufacturing facilities, defined as businesses or
corporations that produce products for either wholesale or retail sales or businesses that
contract to fulfill obligations to produce specific components.
DEMAND CHARGE
The customer will be billed for demand according to the customer’s “maximum kilowatt
demand” each month. The number of kilowatt (kW) used will be recorded over 15
minute intervals: the highest 15 minute average kW use in the month will be the
customer’s maximum demand.
Effective Date 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Energy Rates $/kWh
Winter $0.07034 $0.07246 $0.07464 $0.07688 $0.07919
Summer $0.09235 $0.09513 $0.09799 $0.10093 $0.10396
Base Charge
$/Month $72.72 $74.91 $77.16 $79.48 $81.87
Demand Charge $/kW
Winter $4.18 $4.31 $4.44 $4.58 $4.72
Summer $6.65 $6.85 $7.06 $7.28 $7.50
Page 178 of 228
Attachment 3
P a g e 1 | 5
City of Ukiah Electric Rates
Residential Service Electric Rate E1, E2*
(The amended rates will apply to the first full month’s consumption following the rate’s effective date)
BASELINE QUANTITIES (kWh PER MONTH)
Basic Service (E1)
WINTER
(Nov 1-Apr 30)
360
SUMMER
(May 1 -Oct 31)
360
All Electric E2* 660
360
*All Electric Rate E2 was closed to new customers effective 1/1/2017. Current customers will
be allowed to stay on the rate no matter how they qualified. Other rate discounts and or
adjustments to baseline quantities for various programs such as but not exclusive of senior and
life support will remain the same. The minimum charge will be billed if the sum of the basic and
the energy charges are less than the minimum charge amount.
Kwh less than
Baseline
($/kWh)
kWh equal to or
Greater than
Baseline
($/kWh)
Less than
200 kWh per
month
201-550
kWh per
month
Greater than
550 kWh per
month
1 April 1,2022 $0.14797 $0.19395 $1.00 $1.75 $2.75 $5.00
2 April 1, 2023 $0.16009 $0.20983 $2.00 $3.19 $4.56 $5.00
3 April 1, 2024 $0.17344 $0.22733 $3.00 $4.63 $6.38 $5.00
4 April 1, 2025 $0.18837 $0.24691 $4.00 $6.06 $8.19 $5.00
5 April 1, 2026 $0.20493 $0.26861 $5.00 $7.50 $10.00 $5.00
Mimimun
monthly
charge
Residential Service Electric Rate E1, E2*
Rate Year
Rate
effective
date
Energy kWh Charge Monthly Fixed Charge - per KWH level
Page 179 of 228
Attachment 3
P a g e 2 | 5
City of Ukiah Electric Rates
Small Commercial Service Electric Rate E5, E6, C5, C6
This rate schedule is applicable to general commercial and non-commercial residential lighting,
heating and all single phase and three phase alternating current loads in which energy use is
less that 144,000 kWh per meter for 12 consecutive months. This schedule will not be
applicable to commercial uses permitted by the City under a Home Occupation Permit.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
*New electric accounts with intermittent loads (used infrequently) and disconnected within
the last 12 months shall be charged $50 in addition to all other new account fees
Winter Summer E5/C5 E6/C6
1 April 1, 2022 $0.16090 $0.20010 $15.50 $16.50
2 April 1,2023 $0.17619 $0.21911 $17.21 $18.32
3 April 1,2024 $0.19292 $0.23992 $19.10 $20.33
4 April 1, 2025 $0.21125 $0.26272 $20.91 $22.26
5 April 1, 2026 $0.23132 $0.28768 $22.90 $24.38
Small Commercial Service Electric Rate E5, E6, C5, C6
Rate Year
Rate
effective
date
Energy Charge ($/kWh)Monthly fixed charge ($)
Page 180 of 228
Attachment 3
P a g e 3 | 5
City of Ukiah Electric Rates
Medium/Large Commercial Service with Demand Electric Rate E7, C7
This rate is applicable to commercial and non-residential lighting, heating, and all single
phase and three phase loads in which energy use is 144,000 kWh or greater per meter for
12 consecutive months. The customer bill will consist of a basic month charge, energy and
demand charges.
Demand Charge
The customer will be billed for demand according to the customer’s “maximum kilowatt
demand” each month. The number of kilowatt (kW) used will be recorded over
15- m i n u te intervals: the highest 15-minute average kW use in the month will be the
customer’s maximum demand.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Winter Summer Winter Summer
1 April 1, 2022 $0.11139 $0.13834 $5.48 $8.10 $114.62
2 April 1, 2023 $0.12108 $0.15037 $6.42 $8.85 $137.54
3 April 1,2024 $0.13260 $0.16470 $7.03 $9.69 $150.61
4 April 1, 2025 $0.14520 $0.18030 $7.70 $10.61 $164.92
5 April 1, 2026 $0.15900 $0.19740 $8.43 $11.62 $180.59
Rate
effective
date
Energy Charge ($/kWh)Demand Charge ($/kW)
Monthly
Fixed Charge
($)
Medium/Large Commercial Service with Demand Electric Rate E7, C7
Rate Year
Page 181 of 228
Attachment 3
P a g e 4 | 5
City of Ukiah Electric Rates
Industrial Service with Demand Electric Rate I1
This schedule is applicable to large industrial production, lighting, heating and all single and
three phase loads in which energy use is an average of 75,000 kWh monthly or greater
with a demand of 200 kW monthly or greater for at least six consecutive months (multiple
meters at a single location will be combined).
The Industrial rate is applicable to large manufacturing facilities, defined as businesses or
corporations that produce products for either wholesale or retail sales or businesses that
contract to fulfill obligations to produce specific components.
Demand Charge
The customer will be billed for demand according to the customer’s “maximum kilowatt
demand” each month. The number of kilowatt (kW) used will be recorded over
15- m i n u t e intervals: the highest 15-minute average kW use in the month will be the
customer’s maximum demand.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Winter Summer Winter Summer
1 April 1, 2022 $0.08608 $0.11300 $5.29 $8.10 $143.27
2 April 1, 2023 $0.09426 $0.12374 $5.92 $8.83 $179.09
3 April 1,2024 $0.10320 $0.13550 $6.48 $9.67 $196.10
4 April 1, 2025 $0.11300 $0.14840 $7.10 $10.59 $214.73
5 April 1, 2026 $0.12370 $0.16250 $7.77 $11.60 $235.13
Industrial Service with Demand Electric Rate I1 (Replaces EI Rate)
Rate Year
Rate
effective
date
Energy Charge ($/kWh)Demand Charge ($/kW)
Monthly
Fixed Charge
($)
Page 182 of 228
Attachment 3
P a g e 5 | 5
City of Ukiah Electric Rates
Ukiah Green Energy Program
For customers wishing to promote the development and use of renewable energy; the City
of Ukiah offers a 100 % Green electric rate. This rate is available to all Ukiah electric
customers.
The City will procure, on the customer’s behalf, Renewable Energy to match the customer’s
monthly energy consumption. Customers choosing the Green Rate will incur an additional
2.021 cents per kWh for every kWh consumed during the billing period. The 100% Green
Rate will be updated yearly and will be based on renewable energy cost, delivery costs and
imposed fees. Customers may opt into the program anytime and may opt out any time
after the second complete billing cycle on the program.
100% Green Energy Rate
Program: Ukiah Green Energy Rate: Billing Period:
Ukiah Green Energy 0.02021 per kWh Monthly
Page 183 of 228
Attachment 4
Amended Power Cost Surcharge Rider
Resolution 2023- Adopted February 1, 2023
Supersedes Resolution 2022-54
City of Ukiah Amended Power Cost Surcharge Rider
This amends the City of Ukiah Power Cost Surcharge Rider as per Resolution No. 2023-
The Power Cost Surcharge (Surcharge) is a per kilowatt-hour (kWh) charge that is used
to ensure an adequate revenue stream to cover all power costs incurred by Ukiah
Electric’s system: including generation, management of Utility owned facilities, and
transmission costs through Northern California Power Agency (NCPA). The Surcharge
will be assessed to all customers as an additional charge per kWh to their standard rate.
Calculation:
A 12-month running sum of actual metered dollars invoiced and metered kWh of load
for the previous 12 months of the NCPA Net All Resources Bill (ARB) will be
maintained. The Surcharge Factor for a particular month will be calculated as the
previous12-month sum of actual metered NCPA net ARB invoiced amounts divided by
the previous 12-month sum of the NCPA ARB metered kWh monthly loads adjusted
for distribution losses and for bill timing adjustments. The Surcharge is set as the
difference between Surcharge Factor of quarterly and the January 2022 Surcharge
Factor. The Surcharge can be negative or positive.
The Surcharge is implemented quarterly on March 1st, June 1st, September 1st, and
December 1st, with the first Power Cost Surcharge to begin on March 1, 2023.
Page 184 of 228
Attachment 5
P a g e 1 | 4
City of Ukiah Electric Rates
Residential Service Electric Rate E1, E2*
BASELINE QUANTITIES (kWh PER MONTH)
Basic Service (E1)
WINTER
(Nov 1-Apr 30)
360
SUMMER
(May 1 -Oct 31)
360
All Electric E2* 660
360
This rate schedule is applicable to residential electric service. Other rate discounts and or
adjustments to baseline quantities for various programs such as but not exclusive of senior and
life support will remain the same. The minimum charge will be billed if the sum of the basic and
the energy charges are less than the minimum charge amount.
*All Electric Rate E2 was closed to new customers effective 1/1/2017. Current customers will be
allowed to stay on the rate no matter how they qualified.
Page 185 of 228
Attachment 5
P a g e 2 | 4
City of Ukiah Electric Rates
Small Commercial Service Electric Rate E5, E6, C5, C6
This rate schedule is applicable to general commercial and non-commercial residential lighting,
heating and all single phase and three phase alternating current loads in which energy use is
less that 144,000 kWh per meter for 12 consecutive months. This schedule will not be
applicable to commercial uses permitted by the City under a Home Occupation Permit.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Note: New electric accounts with intermittent loads (used infrequently) and disconnected
within the last 12 months shall be charged $50 in addition to all other new account fees
Winter Summer E5/C5 E6/C6
3 July 1, 2023 $0.19733 $0.24540 $19.28 $20.52
4 January 1, 2024 $0.21608 $0.26872 $21.11 $22.47
Small Commercial Service Electric Rate E5, E6, C5, C6
R
a
t
Rate Effective
Date
Energy Charge ($/kWh)Monthly fixed charge($)
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Attachment 5
P a g e 3 | 4
City of Ukiah Electric Rates
Medium/Large Commercial Service with Demand Electric Rate E7, C7
This rate is applicable to commercial and non-residential lighting, heating, and all single
phase and three phase loads in which energy use is 144,000 kWh or greater per meter for
12 consecutive months. The customer bill will consist of a basic month charge, energy and
demand charges.
Demand Charge
The customer will be billed for demand according to the customer’s “maximum kilowatt
demand” each month. The number of kilowatt (kW) used will be recorded over
15- m i n u te intervals: the highest 15-minute average kW use in the month will be the
customer’s maximum demand.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Winter Summer Winter Summer
July 1, 2023 $0.13561 $0.16841 $7.19 $9.91 $154.04
January 1, 2024 $0.14849 $0.18441 $7.87 $10.85 $168.68
Medium/Large Commercial Service with Demand Electric Rate E7, C7
Rate Effective
Date
Energy Charge ($/kWh)Demand Charge ($/kW)Monthly Fixed
Charge
($)
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Attachment 5
P a g e 4 | 4
City of Ukiah Electric Rates
Industrial Service with Demand Electric Rate I1
This schedule is applicable to large industrial production, lighting, heating and all single and
three phase loads in which energy use is an average of 75,000 kWh monthly or greater
with a demand of 200 kW monthly or greater for at least six consecutive months (multiple
meters at a single location will be combined).
The Industrial rate is applicable to large manufacturing facilities, defined as businesses or
corporations that produce products for either wholesale or retail sales or businesses that
contract to fulfill obligations to produce specific components.
Demand Charge
The customer will be billed for demand according to the customer’s “maximum kilowatt
demand” each month. The number of kilowatt (kW) used will be recorded over
15- m i n u t e intervals: the highest 15-minute average kW use in the month will be the
customer’s maximum demand.
WINTER (Nov 1 – Apr 30)
SUMMER (May 1 – Oct 31)
Win ter Summer Winter Summer
July 1, 2023 $0.10557 $0.13859 $6.63 $9.89 $200.58
January 1, 2024 $0.11560 $0.15175 $7.26 $10.83 $219.64
Industrial Service with Demand Electric Rate I1
Rate Effective
Date
Energy Charge ($/kWh)Demand Charge ($/kW)Monthly Fixed
Charge ($)
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Attachment 6
RESOLUTION NO. 2023-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING ELECTRIC
UTILITY RATE SCHEDULE ADJUSTMENTS WITH TWO INSTALLMENTS COMMENCING
JULY 1, 2023.
WHEREAS: The City of Ukiah (“City”) provides electric utility services to residents and
businesses in the City, and Ukiah Electric Utility is the City’s publicly owned electric utility with
the City Council providing local governance and oversight; and
WHEREAS: The City has operated the municipal electric utility for more than 110 years and
the electric rates are based on the cost to provide service; and
WHEREAS: The cost-of-service rates established to provide Ukiah customers with power
include generation, transmission, and distribution components; and
WHEREAS: The electric energy costs for the citizens of Ukiah are significantly lower than
what others pay in Mendocino county; and
WHEREAS: In accordance with the Ukiah City Code Division 4, Chapter 6, Sections 3950
through 3957, the City Council will hold a public hearing on June 7, 2023, to receive the City
Manager’s Report on electric utility energy rates and consider adoption by resolution of
proposed electric rate increases. Legal notices were published successfully in accordance
with City Code section 3953; and
WHEREAS: The electric utility continues to face increasing cost pressures due an inflationary
climate coupled with accelerated capital improvement and maintenance efforts to continue fire
mitigation work, undergrounding of facilities, and maintenance of the system to improve
resiliency; and
WHEREAS: To meet these challenges and increase the cash reserve to acceptable levels, a
phased rate increase was implemented in January 2022 which outlined adjustments over a 5
year period; and
WHEREAS: The rate increase implemented in 2022 was based on projected costs over a 5
year period; and
WHEREAS: Despite the approved rate increases outlined in January 2022, the Electric Utility
continues to have a significant shortfall in covering expenses related to the generation,
transmission and deliver of energy to Ukiah customers; and
WHEREAS: Under California Proposition 26, court rulings have indicated that electric rates
must meet cost of service requirements. A cost of service of the electric rate classes shows
that to prevent further fund shortfall, more flexibility is needed to cover expenses in a more
frequent manner due to the volatility of the industry; and
WHEREAS: The City Manager and Staff recommends eliminating the three remaining
installments of the approved January 2022 rate increase and implementing two increases,
one starting on July 1, 2023 and the other in January 2024 as shown in Exhibit A.
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Attachment 6
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby
adopts the Proposed Electric Rates, as set forth in Exhibit A.
BE IT FURTHER RESOLVED that the rate schedule adopted by this Resolution shall be
effective July 1, 2023, unless otherwise ordered by the City Council on June 7, 2023. All prior
rate schedule in conflict herewith are repealed upon the effective date of the new schedule.
All other contract conditions for service remain unaltered and in full effect and the City Clerk
shall cause the publication of this resolution in the Ukiah Daily Journal within 10 days following
City Council action on June 7, 2023, pursuant to the provisions of Section 3957 of the Ukiah
City Code.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the
7th day of June 2023, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Mari Rodin, Mayor
ATTEST:
_____________________________
Kristine Lawler, City Clerk
Page 190 of 228
Page 1 of 2
Agenda Item No: 13.a.
MEETING DATE/TIME: 6/7/2023
ITEM NO: 2023-2703
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Award of Bid to Pacific Infrastructure in the Amount of $2,994,000 for the
Thickening and Dewatering Improvements, Specification No.23-02 Contingent Upon Ukiah Valley Sanitation
District Approval and Approval of Corresponding Budget Amendment.
DEPARTMENT: Water Resources PREPARED BY: Seth Strader, Administrative Analyst
PRESENTER: Sean White, Water Resources Director
ATTACHMENTS:
1. 2023-03-15 Minute Report
2. 23-02 Bid Tab
3. Pacific Infrastructure Bid Packet
Summary: Council will consider awarding a contract to Pacific Infrastructure in the amount of $2,994,000 for
the Thickening and Dewatering Improvements, Specification No.23-02 contingent upon Ukiah Valley Sanitation
District Approval.
Background: On March 15, 2023, the City Council approved the plans, specifications and estimate for the
Thickening and Dewatering Improvements at the March 15 meeting and directed staff to advertise for bids
(Attachment 1).
The Thickening and Dewatering Improvements project is a series of systemic improvements to be constructed
at the Wastewater Treatment Plant. In early 2022, the City purchased two new pieces of equipment that are to
be installed as part of this project; a screw press and a suspended air flotation device. These two pieces of
equipment are meant to replace existing failing machinery at the plant that is becoming increasingly expensive
and difficult to repair. The two new machines will work together in making a more efficient and mechanically
less complex system, allowing for easier maintenance and less frequent repair. This upgrade in equipment
will eventually allow the production of a higher grade bio-solid that can be used in making fertilizer.
Discussion: The City received three (3) construction bids for this project (Attachment 2). Pacific Infrastructure
was the lowest responsible bidder with a bid amount of $2,994,000. A copy of Pacific Infrastructure's bid is
provided (Attachment 3). A budget amendment of $1,743,400 is requested. This will cover the existing budget
shortfall and 10% contingency for the project. The Series 2022 Lease Revenue Bonds are planned to be used
in lieu of sewer reserves as there are insufficient reserves available at this time due to existing sewer system
improvement projects. While some of these bond funds were initially earmarked for sewer system
improvements to coincide with street projects, the Thickening and Dewatering Improvements cannot be
delayed any longer as the existing equipment is nearing its end of life and the scope of these sewer
improvements may need to be scaled down. Additional funding sources have been pursued for the other
projects, including a potential grant award later this month which will allow for the completion of the original
scope of these projects.
All shared capital projects between the City and UVSD over $200,000.00 are required to be approved by the
UVSD Board. In developing the 22/23 Fiscal Year Budget, the UVSD Board approved the project on an
estimated $1.56 million budget to be split with the City. As the actual bids received were higher than
anticipated, the additional funds required for the project must be approved by the Board. This item and its
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additional funds are going to be presented to the UVSD board for review and possible approval on June 14,
2023.Contingent upon approval by the UVSD Board, Pacific Infrastructure will be awarded the bid.
Recommended Action: Award bid to Pacific Infrastructure in the amount of $2,994,000 for the Thickening
and Dewatering Improvements, Specification No.23-02, and Approval of Corresponding Budget Amendment
with both actions contingent upon Ukiah Valley Sanitation District approval.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: 84027225.80100.18130: $825,000.00, 84027225.80100.18248: $725,000.00
PROPOSED BUDGET AMOUNT: 84027225.80100.18130: $3,293,400.00; 84027225.80100.18248; $0
FINANCING SOURCE: Series 2022 Lease Revenue Bonds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Financial Services Manager; Tim Eriksen, Director of Public Works;
Sean White, Director of Water and Sewer; and Jason Benson, Senior Engineer
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 192 of 228
City Council Minutes for March 15, 2023, Continued:
Page 2 of 6
6.APPROVAL OF MINUTES
a.Approval of the Minutes for the March 1, 2023, Regular Meeting.
Motion/Second: Sher/Duenas to approve Minutes of March 1, 2023, a regular meeting, as
submitted. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and
Rodin. NOES: None. ABSENT: None. ABSTAIN: None.
7. RIGHT TO APPEAL DECISION
8.CONSENT CALENDAR
a.Report of Disbursements for the Month of February 2023 - Finance.
b.Council will Consider Authorizing the City Manager to Negotiate and Enter into a Five-Year
Contract (COU No. 2223-178) with Borismetrics Inc. for an Amount Not to Exceed $50,000/year
to Assist Ukiah Electric Utility with Regulatory Compliance and Cost of Service, Market Analysis,
and Rate Studies – Electric Utility.
c.Consideration of Adoption of Resolution (2023-13) Approving Records Destruction for the Fire
and Finance Departments, and Approval of Budget Amendment for City Clerk Contracted
Services and Elections Account – City Clerk.
d.Authorize the City Manager to Negotiate and Execute a Contract (COU No. 2223-179) with
Online Solutions LLC (DBA CitizenServe) for the Purchase and Deployment of Electronic
Permitting Software for the Planning, Building, Fire Prevention, and Code Enforcement Divisions
of the Community Development Department – Community Development.
e.Approval Notice of Completion for Ghilotti Construction Co. for the Dora Street Utility
Improvement Project, and Direct the City Clerk to File the Notice of Completion with the County
Recorder – Public Works.
f.Approve the Plans and Specifications for Thickening and Dewatering Improvements,
Specification 23-02, and Authorize Staff to Issue Bids – Public Works.
g.Approve the Purchase (PO No. 47813) of Additional SCADA Software from E&M Electric &
Machinery, Inc in the Amount of $35,452.28 – Public Works.
h.Adoption of Ordinance Adopting and Approving Ukiah Police Department Policy 708, Military
Equipment Use Policy, in Compliance with California Assembly Bill No. 481 - Police.
ORDINANCE NO. 1229
UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING
AND APPROVING UKIAH POLICE DEPARTMENT POLICY 708, MILITARY EQUIPMENT USE
POLICY, IN COMPLIANCE WITH CALIFORNIA ASSEMBLY BILL NO. 481.
Motion/Second: Crane/Orozco to approve Consent Calendar Items 8a-8h, as submitted. Motion
carried by the following roll call votes: AYES: Orozco, Sher, Crane, Dueňas, and Rodin. NOES:
None. ABSENT: None. ABSTAIN: None.
9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Larry Olsen, Mendocino County Tobacco Coalition – Tobacco Retail License
Ordinance; Greg Hubbs – Senior housing safety policies.
ATTACHMENT 1
Page 193 of 228
ITEM #ITEM DESCRIPTION QTY UOM
UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
1 Mobilization/Demobilization 1 LS $ 100,000.00 100,000.00$ $ 175,414.00 175,414.00$ 150,000.00$ 150,000.00$
2 Workers Protection and
Safety/Shoring 1 LS $ 6,000.00 6,000.00$ $ 17,221.00 17,221.00$ 1,000.00$ 1,000.00$
3 SAF System (Area 70)1 LS $ 1,280,000.00 1,280,000.00$ $ 1,253,832.00 1,253,832.00$ 1,506,200.00$ 1,506,200.00$
4 Dewatering System (Area 75)1 LS $ 1,403,000.00 1,403,000.00$ $ 871,219.00 871,219.00$ 1,500,000.00$ 1,500,000.00$
5 Cost for Temporary Dewatering
Biosolids 100 Dry
Tons $ 200.00 20,000.00$ $ 2,559.00 255,900.00$ 300.00$ 30,000.00$
6 VFDS for Washwater Pumps 1 LS $ 65,000.00 65,000.00$ $ 422,271.00 422,271.00$ 70,000.00$ 70,000.00$
7 VFDS for Primary Scum Pumps 1 LS $ 60,000.00 60,000.00$ $ 197,777.00 197,777.00$ 65,000.00$ 65,000.00$
8 Mobilization and Demobiliztion of
Temporary Dewatering Equipment 1 LS $ 60,000.00 60,000.00$ $ 42,080.00 42,080.00$ 30,000.00$ 30,000.00$
GRAND TOTAL 2,994,000.00$ 3,235,714.00$ 3,352,200.00$
Spec 23-02 THICKENING AND DEWATERING IMPROVEMENTS
Bid Tabulation
Pacific Infrastructure Inc Fort Bragg Electric GSE Construction Co. Inc.
ATTACHMENT 2
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ATTACHMENT 3
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Page 1 of 2
Agenda Item No: 13.b.
MEETING DATE/TIME: 6/7/2023
ITEM NO: 2023-2755
AGENDA SUMMARY REPORT
SUBJECT: Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation
Work at the Electric Utility Service Center at Hastings.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director
PRESENTER: Cindy Sauers, Electric Utility Director.
ATTACHMENTS:
None
Summary: The Council will receive a status report of the emergency contract with West Coast Fire & Water
for fire remediation work at the Electric Utility Service Center at Hasting, and will consider approving the
work to continue under the emergency contract.
Background: The Ukiah City Council approved the purchase of 2.8 acres with a 15,800 sq. ft. building located
at 1350 Hasting Rd (The Electric Service Center) to house the Electric Utility Department’s operations. The
Electric Service Center will centralize electric operations for Engineering, Construction and Technical
Services. In addition, the Department intends to use the Electric Service Center for training, material
warehousing and construction preparation.
On August 5, 2020, the City Council adopted the plans and specifications for the grading, fencing, roofing and
electric equipment relocation. This work was completed on March 2, 2023.
On the morning of March 8, 2023, a fire broke out at the Electric Utility Department's Service Center located at
1350 Hastings Road. The source of the fire was the electrical failure of a bathroom ceiling fan. The Ukiah
Valley Fire Authority responded to the incident, and was successful in putting the fire out. However, significant
smoke and water damage occurred, as well as structural damage to the building. Please see Attachment 1 for
pictures of the damage.
West Coast Fire and Water was contacted and was able to respond in a timely manner to assess the fire,
smoke and water damage. They were able to secure the building and cover exposed areas to prevent
additional water intrusion from the impending precipitation. The City Purchasing, Risk Management, and
Electric Departments worked with McLarens, the Claims Adjuster for the City's self-insured liability Program
through its membership in the California Intergovernmental Risk Authority (CIRA), and West Coast Water and
Fire to develop a Scope of Work and Contract for the remediation of the fire, water, and smoke
damage. Please see Attachment 2 for a copy of the agreement.
There are no expected costs to the City at the time, as the City opted to review all invoices and provide
authority to McLarens to pay West Coast directly. The City, however, executed a contract with West Coast
Fire and Water to complete the Scope of Work.
The initial cost estimate for this remediation was over $200,000. The scope of work that is being performed
under this contract falls under the definition of "public project", as it involves demolition and repair
work involving a publicly owned facility. The City Manager, under his authority, authorized proceeding with
the work as an emergency, since the event was sudden and unexpected, and required immediate action for
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the protection of City (public) property. Due to structural issues, and immediate mold growth, time was of the
essence, and bidding for this work as per the normal requirements of the California Uniform Cost Accounting
Act, was not an option. Under these circumstances, public bidding is excused. At their Council meeting on
April 5, 2023, the Council initially received the report regarding this contract, and approved by a four-fifths
vote (one councilmember absent) for the work to continue under these emergency circumstances.
Discussion: As of Friday, April 7, 2023, the remediation work on the structure was completed. The remainder
of the work to be completed is the cleaning of the electronics. West Coast delivered the electronics on May 3,
2023 however, after testing the equipment, several items were found to be unusable. Staff is continuing to
work with the West Coast Fire and Water and the insurance provider on next steps to ensure the items are
replaced or in working order.
Staff is requesting the Council's approval to continue using the emergency contract.
Recommended Action: Receive a status report, and approve the continued work on the emergency contract
with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Insurance Proceeds
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 2223-177
COORDINATED WITH: Cindy Sauers, Electric Utility Director, Sheri Mannion, HR & Risk Management
Director and Dave Rapport, City Attorney
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
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Agenda Item No: 14.a.
MEETING DATE/TIME: 6/7/2023
ITEM NO: 2023-2732
AGENDA SUMMARY REPORT
SUBJECT: Authorization for City Manager to Negotiate and Execute Agreement with Pano AI for the
Installation and Operation of Four Wildfire Camera Sites and Corresponding Budget Amendment.
DEPARTMENT: Fire PREPARED BY: Doug Hutchison, Fire Chief
PRESENTER: Doug Hutchison, Fire Chief
ATTACHMENTS:
1. Pano AI Agreement
Summary: Council will consider authorizing the City Manager to negotiate and execute an agreement with
Pano AI, and a corresponding budget amendment, for the installation and operation of four (4) wildfire
detection cameras.
Background: Ukiah Valley Fire Authority staff have been researching for some time ways to improve early
wildfire detection and alerting, particularly in areas that pose a high threat to populated areas.
Discussion: Staff has looked at various camera and detector options on the market and are recommending
partnering with Pano AI for their innovative solution.
There are several cameras currently in operation in and around Ukiah, mostly owned and operated by Pacific
Gas and Electric (PG&E). These cameras are linked to a network called ALERT California and can be viewed
online. Some outside agencies, such as CAL Fire, have the ability to maneuver the cameras as needed when
an incident is reported. The drawback to this system, however, is that someone has to move the cameras
(remotely), otherwise they are pointed in a static direction.
Pano AI's solution is more advanced. Each site actually has two (2) cameras that continuously scan 360
degrees every minute. The feed from those cameras goes back to the monitoring center, which is staffed
24/7, and is analyzed using Pano AI's artificial intelligence algorithm to recognise and spot smoke. If the
algorithm detects what it thinks is smoke, personnel in the monitoring center are notified for concurrence. This
allows for vetting of things such as controlled burns, or industrial processes before an alert is issued to
responders. Additionally, the system can be configured to notify local personnel, so they can also vet the
detection. Once the detection is confirmed, the appropriate dispatch centers are notified to initiate a response.
The use of two (2) cameras per site allows one camera to be focused/zoomed in on detections, while the other
camera remains scanning 360 degrees every minute. Having multiple sites monitoring an area allows for
rapid triangulation of the detection, with GPS coordinates provided to the appropriate dispatch centers and
responders. This can drastically reduce response times by giving an accurate location versus a general
area.
The Pano AI solution is already in use in many areas of California, including Sonoma County, and the
Northwest. It is an innovative, cost effective solution that will provide for rapid detection and response to new
fire starts and improve the safety of our community.
The agreement (Attachment 1) covers all costs of installation and operation for one year.
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Recommended Action: Authorize City Manager to negotiate and execute agreement with Pano AI for
installation and operation of four (4) wildfire detection camera sites and the corresponding budget
amendment.
BUDGET AMENDMENT REQUIRED: Yes
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: 10521210.52100: $140,000
FINANCING SOURCE: General Fund/Fire District
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Financial Services Manager
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
10a – Protect from dangerous emission by preventing fires.
GENERAL PLAN ELEMENTS (GP):GP-A6 - Safety Element
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ATTACHMENT 1
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Agenda Item No: 14.b.
MEETING DATE/TIME: 6/7/2023
ITEM NO: 2023-2717
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk
PRESENTER: Mayor Rodin and Various Councilmembers
ATTACHMENTS:
1. City Council Special Assignments
Summary: City Council members will provide reports and updates on their committee and ad hoc
assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These
assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and
ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending
business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the
agenda to provide the City Council members an expanded opportunity to report on assignments and modify
assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc
assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
DIVERSITY-EQUITY INITIATIVES (DEI):
CLIMATE INITIATIVES (CI):
GENERAL PLAN ELEMENTS (GP):
Page 225 of 228
2023 CITY COUNCIL SPECIAL ASSIGNEMENTS
LOCAL / UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Investment Oversight Committee Varies
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Reviews City investments, policies, and strategies
Crane
Orozco - Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Disaster Council
Shall meet a minimum
of once a year at a
time and place
designated upon call
of the chair
Place designated upon call of the
chair or, if she/he is unavailable or
unable to call such meeting, the first
vice chair and then the City Manager
or her/his designee.
Office of Emergency Management
300 Seminary Ave.
Ukiah, CA 95482
467-5765 - Tami Bartolomei
Develop any necessary emergency and mutual aid
plans, agreements, ordinances, resolutions, rules, and
regulations.
Orozco
Duenas- Alternate
Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Greater Ukiah Business & Tourism
Alliance (GUPTA)
4th Monday of month,
10:00 a.m.
200 S School St.
Ukiah, CA 95482
200 S School St.
Ukiah, CA 95482
Promotes tourism and works to strengthen and
promote the historic downtown and businesses within
the greater Ukiah area
Rodin
Duenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino County Inland Water and
Power Commission (IWPC)
2nd Thursday of
month, 6:00 p.m.
Civic Center
300 Seminary Avenue
conference room 5
IWPC Staff
P.O. Box 1247
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources and current
water rights: Potter Valley project - Eel River Diversion
Rodin
Orozco- Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
North Coast Opportunities (NCO)4th Wednesday of
month, 2 p.m.
Alternating locations - Ukiah and
Lakeport
Governing Board Chair
North Coast Opportunities
413 North State Street
Ukiah, CA 95482
Assist low income and disadvantaged people to
become self reliant Burgess
Jake Burgess, Community Services
Supervisor; 463-6201
jburgess@cityofukiah.com
Sun House Guild ex officio 2nd Tuesday of
month, 4:30 p.m.
Sun House
431 S. Main St.
Ukiah, CA
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson Museum Duenas
Neil Davis - Alternate
David Burton, Museum Director; 467-2836
dburton@cityofukiah.com
Ukiah Valley Basin Groundwater
Sustainability Agency (GSA)
2nd Thursday of
month, 1:30 p.m.
Board of Supervisors Chambers;
501 Low Gap Road
Ukiah, CA
County Executive Office
501 Low Gap Rd., Rm. 1010
Ukiah, CA 95482
463-4441
GSA serves as the Groundwater Sustainability Agency
in the Ukiah Valley basin
Crane
Duenas - Alternate
Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
City Selection Committee Called as required by
the Clerk of the Board
BOS Conference Room
501 Low Gap Rd. Rm. 1090
Ukiah, CA
C/O: BOS
501 Low Gap Rd., Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and Airport Land Use
Commission
(Mayor - Primary; Vice Mayor - Alternate)
Mayor Rodin
Vice Mayor Duenas - Alternate
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Economic Development & Financing
Corporation (EDFC)
2nd Thursday of
month, 2:00 p.m.
Primarily 631 S. Orchard Street
(location varies)
Executive Director
631 South Orchard Avenue
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic development and
business loan program
Riley
(appointed 12/19/18)
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Library Advisory Board
3rd Wednesdays of
alternate months; 1:00
p.m.
Various Mendocino County Libraries Ukiah County Library
463-4491 Review library policy and activities Duenas
Rodin - Alternate
Kristine Lawler, City Clerk; 463-6217;
klawler@cityofukiah.com
Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex
conference room #5
411 W est Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with
the City's 1st District Supervisor
Rodin
Crane - Alternate
Sage Sangiacomo, City Manager;
463-6221; ssangiacomo@cityofukiah.com
Mendocino County 2nd District Liaison 1st Wednesdays of
month, 8:00 a.m.
Civic Center Annex
conference room #5
411 W est Clay St.
Ukiah, CA 95482
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
To coordinate activities and policy development with
the County's 2nd District Supervisor
Rodin
Duenas - Alternate
Shannon Riley, Deputy City Manager;
467-5793 sriley@cityofukiah.com
Mendocino Council of Governments
(MCOG)
1st Monday of month,
1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding, transportation,
infrastructure and project County wide
Duenas
Sher - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino County Airport Land Use
Commission As needed
BOS Conference Room
501 Low Gap Rd., Rm. 1090,
Ukiah, CA
Mendocino County Executive Office
501 Low Gap Rd. Rm. 1010
Ukiah, CA 95482
To formulate a land use compatibility plan, provide for
the orderly growth of the airport and the surrounding
area, and safeguard the general welfare of the
inhabitants within the vicinity
Liaisons: Owen/Schlatter
Greg Owen, Airport Manager; 467-2855;
gowen@cityofukiah.com
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of month,
9:00 a.m.Board of Supervisors Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres of influence,
annexation, service areas, and special districts
Rodin
Crane - Desired Alternate if
appointment becomes available
with City Selection Committee
Craig Schlatter, Director of Community
Development; 463-6219;
cschlatter@cityofukiah.com
4/7/2023
ATTACHMENT 1
Page 226 of 228
2023 CITY COUNCIL SPECIAL ASSIGNEMENTS
MENDOCINO COUNTY
Continued MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Mendocino Solid Waste Management
Authority (MSWMA)
3rd Thursday of every
other month (varies),
10:00 a.m.
Willits Council Chambers
Solid Waste Director
3200 Taylor Drive
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Crane
Sher- Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Transit Authority (MTA)
Board of Directors
Last Wednesday of
month, 1:30 p.m.
Alternating locations - Ukiah
Conference Center or Fort Bragg, or
Point Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transportation issues and funding Sher
Duenas - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of
month, 7:45 a.m.
776 S. State Street Conference
Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Targets all youth with a focus on drug and alcohol
prevention, healthy alternatives and empowering youth
to make healthy choices
Cedric Crook, Police Captain
Duenas - Alternate
Cedric Crook, Police Captain 463-6771;
ccrook@cityofukiah.com
Russian River Flood Control District
(RRFCD) Liaison
1st Monday of month,
5:30 p.m.
151 Laws Ave.,Suite D
Ukiah, CA
151 Laws Ave., Ukiah, CA 95482;
rrfc@pacific.net; 462-5278
Proactively manage the water resources of the upper
Russian River for the benefit of the people and
environment of Mendocino County
White/Orozco Sean White, Director of Water Resources;
463-5712 swhite@cityofukiah.com
Ukiah Players Theater Board of
Directors
3rd Tuesday of
month, 6:00 p.m
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
1041 Low Gap Rd
Ukiah, CA 95482
462-1210
To oversee the activities, organization and purpose of
the Ukiah Players Theater
Greg Owen, Airport Manager
(appointed 12/19/18)
Kristine Lawler, City Clerk; 463-6217
klawler@cityofukiah.com
Ukiah Unified School District (UUSD)
Committee Quarterly 511 S. Orchard, Ste. D
Ukiah, CA 95482
511 S. Orchard
Ukiah, CA 95482
Information exchange with UUSD Board Chair, Mayor,
Superintendent, and City Manager
Mayor, City Manager and
Police Chief
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Great Redwood Trail Agency Bi-monthly, 3rd
Thursdays, 10:30 a.m.Various Locations - announced
419 Talmage Road, Suite M
Ukiah, CA 95482
463-3280
Provides a unified and revitalized rail infrastructure
meeting the freight and passenger needs of the region
Rodin
Duenas - Alternate
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
League of California Cities Redwood
Empire Legislative Committee
Prior to Division
Meetings, meets 3x in
person and then via
conference call
Various locations that are
announced
Redwood Empire League President;
Public Affairs Program Manager
(916) 658-8243
Elected city officials and professional city staff attend
division meetings throughout the year to share what
they are doing and advocate for their interests in
Sacramento
Orozco
Duenas -Alternate
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Russian River Watershed Association
(RRWA)
4th Thursday of
month, 9:00 a.m. (only
5 times a year)
Windsor Town Hall
Russian River Watershed Association
425 South Main St., Sebastopol, CA
95472
508-3670
Consider issues related to Russian river - plans
projects and funding requests
Rodin
Sher - Alternate
Tim Eriksen, Public Works Director/City
Engineer; 463-6280 teriksen@cityofukiah.com
Northern California Power Agency
(NCPA) Commission
4th Thursday of
month, 9:00 a.m. (see
NCPA calendar)
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of State and local power utilities developing and
operating power generation, providing scheduling and
related energy services and providing regulatory and
legislative support.
Crane - Commissioner
Sauers - Alternate and
Commissioner in absence of
Commissioner Crane
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
Northern California Power Agency
(NCPA) – Lodi Energy Center (LEC)
Appointment
2nd Monday of
month, 10:00 AM Lodi, CA and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4299
Committee oversees the operation, maintenance and
expenditures of the LEC 300 MW generating project.
Sauers – Project Participate
Appointee
Cindy Sauers, Electric Utility Director,
463‐6286, csauers@cityofukiah.com
Transmission Agency of Northern
California (TANC)
4th Wednesday of
month, 10 a.m.
35 Iron Point Circle Suite 225
Folsom, CA
35 Iron Point Cir #225
Folsom, CA 95630
916-852-1673; info@tanc.us
Provide electric transmission to its Member utilities
through transmission line ownership or contract
arrangements.
Crane
Sauers - Alternate
Cindi Sauers - Electric Utility Director;
463-6286 csauers@cityofukiah.com
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT
Diversity and Equity TBD Virtual Meeting Room
(link to be created)
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
Improve diversity and equity in the City’s workforce and
municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management
Analyst; 467-5720; tboyl@cityofukiah.com
Fire Executive Committee
2nd Tue, every other
month beginning in
January; 5:00 p.m.
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
Civic Center
300 Seminary Ave.
Ukiah, CA 95482
sabba@cityofukiah.com
Per the recently adopted agreement between the City
of Ukiah and the Ukiah Valley Fire Protection District Orozco/Sher
Doug Hutchison, Fire Chief; 463-6263;
dhutchison@cityofukiah.com
Countywide Oversight Board to the
RDA Successor Agencies
4th Thursday of
January, 4:00 p.m.;
meets annually
Ukiah Valley Conference Center,
200 S. School Street
Ukiah, CA
City of Ukiah
ATTN: City Clerk
300 Seminary Ave.
Ukiah, CA 95482
707-463-6217
oversee and direct the Successor Agencies of the
former redevelopment agencies Crane
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Kristine Lawler, City Clerk; 463-6217,
klawler@cityofukiah.com
4/7/2023
Page 227 of 228
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director;
463-629586 csauers@cityofukiah.com
Trench Cut Policy Development Crane Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of
overall sewer system service delivery policies, operating
policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Orozco
Dan Buffalo, Director of Finance;
463‐6220 dbuffalo@cityofukiah.com
Sean White, Water Resources Director
463‐5712 swhite@cityofukiah.com
Orr Street Bridge Corridor Rodin/Sher Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 teriksen@cityofukiah.com
Shannon Riley, Deputy City Manager
467-5793 sriley@cityofukiah.com
Neil Davis, Community Services Director
467-5764 ndavis@cityofukiah.com
Special Districts (Water District Consolidation)Orozco/Crane Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Corp Yard Planning Crane/Orozco Jason Benson, Senior Civil Engineer
463‐6284 jbenson@cityofukiah.com
City/District Review of 2019/22 Proposed Fire
Code Crane/Orozco Doug Hutchison, Fire Chief
463‐6263 dhutchison@cityofukiah.com
Mendocino County Courthouse Project and
Reuse Sher/Orozco Shannon Riley, Deputy City Manager
467‐5793 sriley@cityofukiah.com
Climate Action Plan
Will coordinate with the Community Development
Director to identify and assign representation to each of
the identified categories, and also coordinate with the
Community Development Director and the Climate Action
Plan Working Group related to other outreach efforts
during the development of the draft municipal Climate
Action Plan related to the 2040 General Plan
Sher/Duenas
Craig Schlatter, Community Development Director
463-6219 cschlatter@cityofukiah.com
2023 AD HOC COMMITTEES
3/16/2023
Page 228 of 228