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Home My WebLink About2023-08-16 AgendaPage 1 of 5 City Council Regular Meeting AGENDA (to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/97199426600 Or you can call in using your telephone only: • Call (toll free) 1-669-444-9171 • Enter the Access Code: 971 9942 6600 • To Raise Hand enter *9 • To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings. August 16, 2023 - 6:00 PM 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS 4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 5. PETITIONS AND COMMUNICATIONS 6. APPROVAL OF MINUTES 6.a. Approval of the Minutes for the August 2, 2023, Regular Meeting. Recommended Action: Approve the minutes for the August 2, 2023, a regular meeting. Attachments: 1. 6a 2023-08-02 Draft Minutes 7. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 8. CONSENT CALENDAR Page 2 of 5 The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 8.a.Report of Disbursements for the Month of May 2023. Recommended Action: Approve the Report of Disbursements for the Month of May 2023. Attachments: 1.May 2023 Summary of Disbursements 2.Account Codes for Reference 3.Object Codes for Reference 4.May 2023 Disbursement Detail 8.b.Report of Disbursements for the Month of June 2023. Recommended Action: Approve the Report of Disbursements for the Month of June 2023. Attachments: 1.June 2023 Summary of Disbursements 2.Account Codes for Reference 3.Object Codes for Reference 4.June 2023 Disbursement Detail 8.c.Consideration of Adoption of Resolution Approving Records Destruction for the City Clerk, Community Development, Community Services, and Water Resources Departments. Recommended Action: Adopt resolution authorizing the destruction of outdated documents for the City Clerk, Community Development, Community Services, and Water Resources Departments. Attachments: 1.Proposed Resolution with Exhibit A 8.d.Report of the Purchase of Storage Drives and a Dell Power Vault from The Drala Project Inc., and Approve Corresponding Budget Amendment. Recommended Action: Receive a report regarding the purchase of Storage Drives and Dell Power Vault from The Drala Project Inc, and approve corresponding budget amendment. Attachments: 1.Purchase Order 48391 2.Purchase Order 48395 8.e.Approve Contract Amendment in the Amount of $167,266 for Additional Engineering Services Related to the Main, Perkins and Gobbi Street Reconstruction Projects with BKF Engineers, and Approve Corresponding Budget Amendment. Recommended Action: Approve contract amendment in the amount of $167,266 for additional engineering services related to the Main, Perkins and Gobbi Street reconstruction projects with BKF Engineers, and approve corresponding budget amendment. Attachments: 1.2022-LPP Staff Recommendations 2.212351_Perkins(ASR02) 8.f.Award Contract for the Re-Roof of the Grace Hudson Museum to San Francisco Roofing Services, Inc., Authorize a Separate Purchase with Garland for the Roofing Materials, and Approve Corresponding Budget Amendments. Recommended Action: Award the contract for the re-roof of the Grace Hudson Museum to San Francisco Roofing Services, Inc. for the amount of $450,000, approve the separate purchase of the roofing materials as needed from Garland, and authorize corresponding budget amendments. Attachments: 1.Spec 23-05 - Grace Hudson Museum Roof Replacement Negotiated Contract Page 3 of 5 2.San Francisco Roofing 3.Western Roofing Service 8.g.Authorization for the City Manager to Negotiate and Execute a Sole Source Contract for Professional Services for Complete Streets Consulting and Design Services on an As-Needed Basis, and Within the Approved Available Budget. Recommended Action: Authorize the City Manager to Negotiate and Execute a Sole Source Contract to Dan Burden for Professional Services for Complete Streets Consulting and Design Services on an as-needed basis, and within the approved available budget. Attachments: None 9.AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 10.COUNCIL REPORTS 11.CITY MANAGER/CITY CLERK REPORTS 12.PUBLIC HEARINGS (6:15 PM) 13.UNFINISHED BUSINESS 13.a. Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings. Recommended Action: Receive a status report, and approve the continued work on the emergency contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings. Attachments: None 13.b. Discussion and Possible Direction Regarding Investment Preferences of Idle Funds Related to Petroleum Companies. Recommended Action: Council to discuss the City's investment policy related to petroleum companies and provide direction to Staff. Attachments: 1.Investment Policy, 2023, Proposed 14.NEW BUSINESS 14.a. Approval of Memorandum of Understanding between City of Ukiah and ChargePoint for the proposed Ukiah Electric Vehicle Charging Stations Project. Recommended Action: Authorize City Manager to Sign Memorandum of Understanding with Chargepoint for the proposed Ukiah Electric Vehicle Charging Stations Project. Attachments: 1.Draft MOU with ChargePoint 14.b. Approval of Letter to the Mendocino County Board of Supervisors Regarding Issues with the Mendocino County Airport Land Use Commission Board Composition. Recommended Action: Approve Letter to the Mendocino County Board of Supervisors, and authorize the Mayor to sign. Page 4 of 5 Attachments: 1.Letter from Airport Commission 2.Proposed Letter to County Board of Supervisors 14.c. Designation of Voting Delegate and Possible Alternate for the League of California Cities Annual Conference – September 20-22, 2023. Recommended Action: Designate Vice Mayor Duenas as the Voting Delegate, and a possible Alternate, to represent the City of Ukiah for the 2023 League Annual Conference; and authorize the City Clerk to submit the Voting Delegate/Alternate Form on their behalf. Attachments: 1.League Correspondence 2.Voting Guidelines 3.Voting Delegate Form 14.d. Discussion and Possible Action Regarding the Cancellation of the September 6, 2023, Regular City Council Meeting, with the Option for the Mayor and/or City Manager to Call for a Special Meeting on an Alternate Date if Time Sensitive Business Arises. Recommended Action: Approve the cancellation of the September 6, 2023, Regular City Council Meeting, with the option for the Mayor and/or City Manager to call for a special meeting on an alternate date if time sensitive business arises. Attachments: None 14.e. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Attachments: 1.City Council Special Assignments rev 8-4-23 15.CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING 15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2)) Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 case) 15.b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1) Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048 15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 15.e. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9) Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036 15.f. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9) Page 5 of 5 Name of case: Jane Doe v. City of Ukiah et al., U.S.D.C. (Eureka Division) Case No. 123-cv- 009808. 15.g. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Dale v. Ukiah et al., Mendocino County Superior Court Case No. 21 CV00630 15.h. Public Employee Performance Evaluation (Government Code Section 54956 Title: City Manager 15.i. Conference with Labor Negotiator (54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units 16. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, City Clerk Dated: 8/11/23