HomeMy WebLinkAboutCC Reso 2023-32 - Records Destruction for City Clerk, Community Development, Community Services, and Water Resources RESOLUTION NO. 2023-32
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE
DESTRUCTION OF CERTAIN RECORDS
WHEREAS, the City Clerk, Community Development, Community Services, and Water Resources
departments, along with the City Attorney's Office and the City Clerk have reviewed and approved
the list of records that are attached as Exhibit A, and determined that said records are no longer
necessary and may at this time be destroyed.
NOW,THEREFORE, BE IT RESOLVED that the Ukiah City Council hereby approves the destruction
of certain records, contained in Exhibit A of this Resolution, and authorizes the City Clerk to destroy
the records.
PASSED AND ADOPTED this 16th day of August, 2023, by the following roll call vote:
AYES: Councilmembers Orozco, Sher, Crane, Duenas, and Mayor Rodin
NOES: None
ABSTAIN: None
ABSENT: None
Mari Rodin, Mayor
ATTEST:
Kristine Lawler, City Clerk
CITY CLERK EXHIBIT A
CONTAINER SHELF LOCATION BOX# Date Rec'd Con/ Central RECORD TITLE RECORD DATES RETAIN USER/SENDER DEPARTMENT COMMENT
Pub File# UNTIL
1 d 139 4704 3/7/2018 Pub Bids&Proposals(Unsuccessful) 2/24/16-12/6/16 2020 Ashley Cocco City Clerk
2 j 414 311 1/13/2020 Pub 301.02 Statement of Economic Interest(FORM 700s) 1/1/07-12/31/12 2019 Kristine Lawler City Clerk
2 k
421 00312 1/13/2020 Pub 302.02 Correspondence 1/1/2000-12/31/2019 2022 Kristine Lawler City Clerk also contains correspondence to/from City Manager
423 00313 Pub 301.01 General Subject Files 1/1/2012-12/31/2019 2022 Kristine Lawler City Clerk expenses,budgets granicus,correspondence,
2 k 1/13/2020 FPPC
2 k 451 2233 Con Election Files 1998-2000 2018 Marie Ulvila City Clerk These are all blank forms-kl 1-14-15
2 r 746 4655 5/23/2017 Pub Bids and Proposals(Unsuccessful) 1/1/15-12/31/15 2019 Ashley Cocco City Clerk 14-05 to 15-17 Unsuccessful Bids
3 s 762 2235 Pub Bids 1/98 -1/98 2018 Marie Ulvila City Clerk
3 s 766 2629 Con Confidential Bids 1/98-1/98 2018 Marie Ulvila City Clerk
3 t 826 2302 Pub Redevelopement Agency Agendas 1994-1999 2018 Yoast City Clerk
3 u 858 00101 Pub 309.01 Public Records Requests 1/1/15-12/31/08 2020 Kristine Lawler City Clerk
3 v 908 4127 1/18/2013 Pub Applications,Boards,Commissions, 1985-2009 2018 Kristine Lawler City Clerk
Committees
3 v 912 4133 3/28/2013 Pub Statement of Economic Interest(FORM 700s) 2000-2016 2023 Kristine Lawler City Clerk
3 x 967 4352 7/31/2014 Pub Bids and Proposals(Unsuccessful) 1978-1996 1998 Kristine Lawler City Clerk This box was already approved by Deputy Public
Works Director and City Manager for destruction,
but somehow didn't get destroyed.
4 bb 1151 00536 4/20/2021 Pub 303.02 Unsuccessful Bids 1/1/17-12/31/17 2020 Kristine Lawler City Clerk
COMMON TY DEVELOPMENT
CONTAINER SHELF LOCATION+BOX R Date Reed Con/ Central File RECORD TITLE RECORD DATES RETAIN=USERISENDER DEPARTMENT COMMENT
Pub # UNTIL
4 bb 1153 00669 1211412021 Pub 401.01 tGenerai Subject Files.Communitiy 312 7 10 6-1 011 6" 2009 Craig Srhlattar Community
®��Develo�'mnt Oevelopmam „ rT_'EI�
4 bb 1154 12/142021 Pub F401,16 Legal Advertising-CommunityDevelopment 1/1f04-12131108 2013 CraigSchlatler Community t
_ 00670 _ _ _ Develooment
4 bb 1155 12/14/2021 Pub 401.08 Logs 1/1/93-i2131110 20t6 Craig Schlatter Community I 1
00671 1 Development _
4 ee 1274 0065e 816/2021 403.04 Programs l/t/97A2/51198 2003 *Kristine Lawler Community Clerk submitted for CD Director j r
. — Development
COMMUNITY SERVICES
CONTAINER SHELF LOCATION BOX# Date Rec'd Con/ Central File RECORD TITLE RECORD DATES RETAIN USER/SENDER DEPARTMENT COMMENT
Pub # UNTIL
1 70 3495 Con Miscellaneous Recreation Files 12/04-12/05 2023 Merz Community
b Services
Community
1 b 80 00473 1/13/2020 Pub 509.16 Deposits,Receipts,Customer Receipts 01/01/03-12/31/18 2023 McKayla Taylor Services
1 173 3429 Pub Recreation Binders 2002-2004 2023 Maya Simerson Community
e Services
1 263 3430 Pub Recreation Binders 2004-2004 2023 Maya Simerson Community
9 Services
531 3434 Pub Recreation Sports and Class Binders 2003-2004 2023 Maya Simerson Community
2 m Services
752 3234 Pub Various Files 2003-2005 Jake Burgess Community
2 r 2023 Services
937 4361 9/2/2014 Con Schedules,Classes and Events 2003-2005 2023 Rilee Dockins Community
3 w Services
1073 4206 9/9/2013 Pub Parades and Special Events 6/1/11-12/1/11 2023 Rilee Dockins Community Pumpkinfest
3 z
Services
1079 4207 9/9/2013 Pub Parades and Special Events 6/1/08-12/1/10 2023 Lory Limbird Community Pumpkinfest
3 1 z I I I I I I I I I IServices
WATER RESOVRCES
CONTAINER SHELF LOCATION BOX$ Date Rec-d Can I Central I RECORD TITLE I RECORD DATES RETAIN UNTIL USERISENDER DEPART1Y W COMMENT
Pub File 9 .I
4 ee 1272 i? 00.6.56 816f2021 1203.09 Maintenance and Operations 11J1f02-12131f06 2009 Kristine Lawler water Resources Clerk submitted in lieu of missing notice
4 ee i 1273 100657�61612021 1203.09 Maintenance and Operations i1J1f02-17J3V 2011 Kristine Lawler Water Resources Clerk submitted in lieu of missing notice