The URL can be used to link to this page

Home My WebLink About2023-06-21 AgendaPage 1 of 6 City Council Regular Meeting AGENDA (to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://us06web.zoom.us/j/97199426600 Or you can call in using your telephone only: • Call (toll free) 1-669-444-9171 • Enter the Access Code: 971 9942 6600 • To Raise Hand enter *9 • To Speak after being recognized: enter *6 to unmute yourself Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings. June 21, 2023 - 6:00 PM 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS 4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4.a. Presentation of the PFM Group on an Update to the City Council on the City’s Investment Portfolio. Recommended Action: Receive a presentation from PFM Asset Management LLC (PFM) on the City’s investment portfolio, and consider and approve recommended revisions to City's investment policy. Attachments: 1. Quarterly Investment Report - CITY OF UKIAH CALIFORNIA - 1Q2023_final 2. Investment Policy_June 2022_approved_REVIEW 2023 3. Ukiah_InvestmentPolicy_Memo June 2023 4.b. Emergency Preparedness and Prevention Presentation Recommended Action: Receive presentation. Attachments: None 5. PETITIONS AND COMMUNICATIONS 6. APPROVAL OF MINUTES Page 2 of 6 6.a. Approval of the Minutes for the June 7, 2023, Special Meeting. Recommended Action: Approve the minutes for the June 7, 2023, special meeting. Attachments: 1. 2023-06-07 Draft Minutes - Special Meeting 6.b. Approval of the Minutes for the June 7, 2023, Regular Meeting. Recommended Action: Approve the Minutes for the June 7, 2023, Regular Meeting. Attachments: 1. 2023-06-07 Draft Minutes - Regular Meeting 6.c. Approval of the Minutes for the June 8, 2023, Special Meeting. Recommended Action: Approve the minutes for the June 8, 2023, special meeting. Attachments: 1. 2023-06-08 Draft Minutes - Special Meeting 7. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 8. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 8.a. Report of Disbursements for the Month of April 2023. Recommended Action: Approve the Report of Disbursements for the Month of April 2023. Attachments: 1. April 2023 Summary of Disbursements 2. Account Codes for Reference 3. Object Codes for Reference 4. April 2023 Disbursement Detail 8.b. Authorization for the City Manager to Terminate Existing Contract with Welty, Weaver, and Currie, and Negotiate and Execute a Contract for Specialty Legal Services with Philip A. Williams. Recommended Action: Authorize the City Manager to Terminate Existing Contract with Welty, Weaver, and Currie, and Negotiate and Execute a Contract for Specialty Legal Services with Philip A. Williams. Attachments: 1. Welty, Weaver ad Currie 2019-08-13 2. Ukiah Consultant Contract Williams Scope of Services Attachment A 8.c. Adoption of Plans and Specifications for the Ukiah Electric Utility Fire Mitigation Undergrounding Project, Specification No. 23-08 to Underground 12kV Primary Conductor in Various Areas on the Western Side of the City of Ukiah. Recommended Action: Adopt Plans and Specifications for the Ukiah Electric Utility Fire Mitigation Undergrounding Project, Specification No. 23-08 to Underground 12kV Primary Conductor in Various Areas on the Western Side of the City of Ukiah. Attachments: 1. Spec 23-08 - Ukiah Electric Utility Fire Mitigation Undergrounding Project 2. Project Drawings Combined Page 3 of 6 3. Engineer Estimates Combined 8.d. Consideration of Award for a One (1) Year Extension for Pre-Hospital Emergency Medical Services Consulting to AP Triton LLC in the Amount of $60,000. Recommended Action: Approve a one (1) year extension of our agreement with AP Triton LLC in the amount of $60,000 and authorize the City Manager to sign. Attachments: 1. AP Triton - Phems - 2021-184 -A2 - Amendment 8.e. Adoption of Resolution Identifying the 23/24 Slurry Seal Project as the Project Funded by SB1: The Road Repair and Accountability Act for 23/24; and Approval of Corresponding Budget Amendment. Recommended Action: Adopt resolution identifying the 2023-24 Project Funded by SB 1: The Road Repair and Accountability Act; and approve corresponding budget amendment. Attachments: 1. LSRcicoSummaryFy23Fy24 2. SB 1 Project List Resolution DRAFT 3. GIS PAGE 1 R1 8.f. Adopt a Resolution Approving a Side Letter Agreement to the Current Memorandum of Understanding Between the City of Ukiah and the International Brotherhood of Electrical Workers Local 1245, and authorize the City Manager to Execute. Recommended Action: Adopt a Resolution approving a side letter agreement to the current Memorandum of Understanding between the City of Ukiah and IBEW Local 1245, and authorize the City Manager to Execute. Attachments: 1. Side Letter Agreement Between COU and IBEW Local 1245 2. Resolution to Approve Side Letter between COU and IBEW Local 1245 8.g. Approval of Contract Amendment for Additional SCADA System Upgrade Work at the Water Treatment Plant, and Approval of Corresponding Budget Amendment Using Water Reserve Funds in the Amount of $133,869.21. Recommended Action: Approve a Contract Amendment for additional SCADA system upgrade work for the Water Treatment Plant, and consider approving a corresponding budget amendment using Water Reserve Funds in the amount of $133,869.21. Attachments: 1. February 3, 2021, Staff Report - WTP SCADA Upgrade 2. JM Original Proposal 3. JM CO 1 8.h. Consideration of Nominations and Possible Adoption of Resolution Making Appointments to the Public Spaces Commission and Diversity and Equity Committee. Recommended Action: Adopt Resolution reappointing Megan Parker to the Public Spaces Commission as an At-large City or County Resident, term to expire 6/21/26; and appointing Lorena Akin to serve on the Diversity and Equity Committee as the Persons from the Hispanic/Latino Community representative, term to expire 6/21/25.. Attachments: 1. Resolution 2014-48 2. Megan Parker Application from 2015 3. Memo - Nomination for Megan Parker 4. Diversity and Equity Application - Lorena Akin_Redacted 5. Memo - Nomination for Lorena Akin 6. Proposed Resolution 9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Page 4 of 6 The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 10. COUNCIL REPORTS 11. CITY MANAGER/CITY CLERK REPORTS 12. PUBLIC HEARINGS (6:15 PM) 13. UNFINISHED BUSINESS 13.a. Approval and Adoption of 2023-24 Fiscal Year City Budget through Resolution, Five-Year Capital Improvement Plan, the Gann Limit Resolution, and Budget Agreement with the Ukiah Valley Sanitation District. Recommended Action: Taken Separately: 1. Approve and adopt budget resolution for the fiscal year 2023-24, 2. Approve and adopt the updated Five-Year Capital Improvement Program Schedule for the fiscal year 2023-24 3. Approve and adopt Gann Limit resolution for fiscal year 2023-24, 4. Approve (in substantial form) and authorize City Manager to sign fiscal year 2023-24 budget agreement with the Ukiah Valley Sanitation District. Attachments: 1. FY 23-24 Budget Resolution 2. Five Year Capital Improvement Plan - FYE 24 3. Vehicle and Equipment Justifications - FYE 24 4. Gann Limit Resolution 2024 5. Budget Approval Agreement, FY 2024 Draft 6. Budget Changes 13.b. Public Benefits Program Update, and Approval of New Customer Programs and Rebates. Recommended Action: Receive report on the Electric Department's Public Benefit Program, and approve program additions. Attachments: 1. Residential and Commercial Rebates Charts - DRAFT 2. Residential DI Program SOW- Final 3. DI Customer Letter-Flyer and Door Hanger 4. Electric Yard Equipt. Rebate Chart - DRAFT 13.c. Status Report of the Emergency Contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings. Recommended Action: Receive a status report, and approve the continued work on the emergency contract with West Coast Fire & Water for Fire Remediation Work at the Electric Utility Service Center at Hastings. Attachments: None 13.d. Approval of Plans and Specifications for the Orr Street Bridge Replacement, Specification 23- 06, and Authorize Staff to Issue Bids. Recommended Action: Approve the Plans and Specifications for the Orr Street Bridge Replacement, Specification 23-06, and authorize Staff to issue bids. Attachments: 1. Plans Page 5 of 6 2. Engineer Estimate 13.e. Consideration of Award of Bid for the Recycled Water Project – Phase 4, Specification 23-01, and Approval of Corresponding Budget Amendment(s). Recommended Action: Award of bid for the Recycled Water Project - Phase 4, Specification 23-01, and approve corresponding budget amendment(s). Attachments: 1. April 19, 2023 - Agenda Item 13c 14. NEW BUSINESS 14.a. Discussion and Possible Action Regarding the Cancellation of the July 5, 2023, Regular City Council Meeting, with the Option for the Mayor and/or City Manager to Call for a Special Meeting on an Alternate Date if Time Sensitive Business Arises. Recommended Action: Approve the cancellation of the July 5, 2023, Regular City Council Meeting, with the option for the Mayor and/or City Manager to call for a special meeting on an alternate date if time sensitive business arises. Attachments: None 14.b. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Attachments: 1. City Council Special Assignments 15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING 15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2)) Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 case) 15.b. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1) Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048 15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 15.e. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9) Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. 15-66036 15.f. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9) Name of case: Jane Doe v. City of Ukiah et al., U.S.D.C. (Eureka Division) Case No. 123-cv- 009808. Page 6 of 6 15.g. Public Employee Performance Evaluation (Government Code Section 54956 Title: City Manager 15.h. Conference with Labor Negotiator (54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units 16. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, CMC Dated: 6/16/23