HomeMy WebLinkAboutKPA Group 2023-03-21 COU No. 2223-157
AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
[Design Professional]
This Agreement, made and entered into this 21st day of March, 2023 ("Effective Date"), by and
between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and The KPA Group, a
corporation, organized and in good standing under the laws of the state of California, hereinafter
referred to as"Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to Phase 2 Design Services at 1501 South State
Street for the development of the City's future Customer Service Center.
b. Consultant represents that it has the qualifications, skills, experience and properly licensed to
provide these services, and is willing to provide them according to the terms of this
Agreement.
C. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as
Attachment "A", describing contract provisions for the project and setting forth the completion
dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work(Attachment"A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment"A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement
between City and Consultant. The written Agreement shall be in the form of an Amendment to
this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the
Scope-of-Work upon receipt of a Notice to Proceed from City. Consultant shall complete the
work to the City's reasonable satisfaction, even if contract disputes arise or Consultant
contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement,
Consultant shall be compensated on a time and expense basis not to exceed a guaranteed
maximum dollar amount of $117,625. Labor charges shall be based upon hourly billing rates
for the various classifications of personnel employed by Consultant to perform the Scope of
Work as set forth in the attached Attachment A, which shall include all indirect costs and
expenses of every kind or nature, except direct expenses. The direct expenses and the fees
to be charged for same shall be as set forth in Attachment A. Consultant shall complete the
Scope of Work for the not-to-exceed guaranteed maximum, even if actual time and expenses
exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-
Work of this Agreement, the parties shall agree in writing to any changes in compensation.
"Changes to the Scope-of-Work" means different activities than those described in Attachment
"A" and not additional time to complete those activities than the parties anticipated on the date
they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of
the work of this Agreement shall be approved by City prior to commencement of work. The
cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in
Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of invoice less any amount already paid to Consultant, which
amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall
provide a description of each item of work performed, the time expended to perform each task,
the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall
be accompanied by documentation sufficient to enable City to determine progress made and
the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for
its acts or omissions. Consultant (including its agents, servants, and employees) is not City's
agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor
and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall
have no right to, and shall not control the manner or prescribe the method of accomplishing
those services contracted to and performed by Consultant under this Agreement, and the
general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted
solely to achieve compliance with federal and state laws, rules, regulations, and interpretations
thereof. No such provisions and no other provisions of this Agreement shall be interpreted or
construed as creating or establishing the relationship of employer and employee between
Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-employment
taxes that are due the state and federal government and shall furnish and pay worker's
compensation insurance, unemployment insurance and any other benefits required by law for
himself and his employees, if any. Consultant agrees to indemnify and hold City and its
officers, agents and employees harmless from and against any claims or demands by federal,
state or local government agencies for any such taxes or benefits due but not paid by
Consultant, including the legal costs associated with defending against any audit, claim,
demand or law suit.
IPA Contract 2223-157
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Consultant warrants and represents that it is a properly licensed professional or professional
organization with a substantial investment in its business and that it maintains its own offices
and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City.
Consultant has no interest and will not acquire any direct or indirect interest that would conflict
with its performance of the Agreement. Consultant shall not in the performance of this
Agreement employ a person having such an interest. If the City Manager determines that the
Consultant has a disclosure obligation under the City's local conflict of interest code, the
Consultant shall file the required disclosure form with the City Clerk within 10 days of being
notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for the
full period of time allowed by law, surviving the termination of this Agreement insurance
against claims for injuries to persons or damages to property, which may arise from or in
connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form
No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed
Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any
auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State
of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant's
profession. Architects' and engineers' coverage is to be endorsed to include
contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage including operations, products and
completed operations. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, the general aggregate limit shall apply
separately to the work performed under this Agreement, or the aggregate limit
shall be twice the prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
KPA Contract 2223-157
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3. Worker's Compensation and Employers Liability: Worker's compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of$1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the
City. At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects to the City, its officers, officials,
employees and volunteers; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products and
completed operations of the Consultant, premises owned, occupied or
used by the Consultant, or automobiles owned, hired or borrowed by the
Consultant for the full period of time allowed by law, surviving the
termination of this Agreement. The coverage shall contain no special
limitations on the scope-of-protection afforded to the City, its officers,
officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance as
respects to the City, its officers, officials, employees and volunteers.
Any insurance or self-insurance maintained by the City, its officers,
officials, employees or volunteers shall be in excess of the Consultant's
insurance and shall not contribute with it.
C. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from Consultant's
performance of the work, pursuant to this Agreement.
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3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective
date of this Agreement. The policy period shall extend one year from date of
final approved invoice for this project.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either parry, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of
no less than A-for financial strength, AA for long-term credit rating and AMB-1 for
short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates and
Endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The Certificates and Endorsements are to
be on forms provided or approved by the City. All Certificates and Endorsements are
to be received and approved by the City before Consultant begins the work of this
Agreement. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. If Consultant fails to provide the coverages
required herein, the City shall have the right, but not the obligation, to purchase any or
all of them. In that event, after notice to Consultant that City has paid the premium, the
cost of insurance may be deducted from the compensation otherwise due the
contractor under the terms of this Contract.
G. Subcontractors
Consultant shall include all sub-contractors or sub-consultants as insured under its
policies or shall furnish separate certificates and endorsements for each sub-contractor
or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject
to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination
of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or
pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant
and its agents in the performance of services under this contract, but this indemnity does not
apply to liability for damages for death or bodily injury to persons, injury to property, or other
loss, arising from the sole negligence, willful misconduct or defects in design by the City, or
arising from the active negligence of the City.
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include all
IPA Contract 2223-157
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costs associated with defending the claim, including, but not limited to, the fees of attorneys,
investigators, consultants, experts and expert witnesses, and litigation expenses.
References in this paragraph to City or Consultant, include their officers, employees, agents,
and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and all
documents or reports and supportive data prepared by Consultant under this Agreement are
owned and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no additional cost
to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents
produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant
shall produce the digital format, using software and media approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States,
the State of California, and all local governments having jurisdiction over this Agreement. The
interpretation and enforcement of this Agreement shall be governed by California law and any
action arising under or in connection with this Agreement must be filed in a Court of competent
jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set
forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of
both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not
assign, transfer, or sub-contract its interest or obligation under all or any portion of this
Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be
a waiver of any other or subsequent breach of the same or any other covenant, term or
condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the
Agreement; 2) because funds are no longer available to pay Consultant for services provided
under this Agreement; or 3) City has abandoned and does not wish to complete the project for
which Consultant was retained. A party shall notify the other party of any alleged breach of
the Agreement and of the action required to cure the breach. If the breaching party fails to
cure the breach within the time specified in the notice, the contract shall be terminated as of
that time. If terminated for lack of funds or abandonment of the project, the contract shall
terminate on the date notice of termination is given to Consultant. City shall pay the
Consultant only for services performed and expenses incurred as of the effective termination
date. In such event, as a condition to payment, Consultant shall provide to City all finished or
unfinished documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed hereunder,
KPA Contract 2223-157
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subject to off-set for any direct or consequential damages City may incur as a result of
Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be executed
and delivered by facsimile or other electronic transmission, and in more than one counterpart,
each of which shall be deemed an original, and all of which together shall constitute one and
the same instrument. When executed using either alternative, the executed agreement shall
be deemed an original admissible as evidence in any administrative or judicial proceeding to
prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally
delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH THE KPA GROUP
PROCUREMENT DEPARTMENT PAUL POWERS
300 SEMINARY AVENUE 6700 KOLL CTR PKWY, SUITE 125
UKIAH, CALIFORNIA 95482-5400 PLEASANTON, CA 94566
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTAT
BY:
Date
PRINT NAMIN
H 13 i
IRS IDN Number
CITY OF UKIAH
BY: �;-5 Apr 24, 2023
SAGE SANGIACOMO Date
CITY MANAGER
ATTEST
r 24 2023
Kristine Lawler(Apr 24,202313:27 PDT) A 1�p
CITY CLERK Date
KPA Contract 2223-157
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ATTACHMENT A
na, KPA r-Knur
ENGINEERS
ARCHITECTS
January 5,2023
Matthew Keizer
Chief Building Official
City of Ukiah
300 Seminary Ave
Ukiah,CA 95482
Subject: Ukiah Bank of America Building—Phase 2 Design Services
Dear Matt,
The purpose of this agreement is to establish a scope of services and fee for design of Phase 2 improvements to the Bank of
America building owned by the City of Ukiah. KPA has previously assisted the City with design of accessibility
improvements to the building and site. We are familiar with existing conditions and understand the City's wishes
regarding future use of the facility. Construction administration phase work for all design work is included in this proposal.
Project Understanding
The KPA Group has assisted the City of Ukiah in design and construction documents for the ADA Barrier Removal project at
the previous Bank of America facility located at 1501 South State Street in Ukiah. The City has allocated additional funding
towards the use of the facility as a public facing payment counter and wishes to provide offices for City staff in addition to
the previously designed accessibility upgrades.
Currently,the facility can be accessed on foot via State Street or Main Street sides with the parking lot located adjacent to
Main Street. The City wishes to maintain access paths at both sides of the building as currently existing. The lower level of
the facility currently houses a glass-walled enclosed office space,vault area,bank counter,mechanical spaces,break area,
conference room,stairwell access and open space. The mezzanine level is accessed via two stairwells located adjacent to
either side of the Main Street entrance. Accessibility improvements previously designed include accessible restrooms at
the lower level,the addition of an elevator to access the mezzanine level,accessible restrooms at the mezzanine level,and
site improvements that removed barriers. These improvements were not put out to bid as the City wishes to provide one
bid set outlining all improvements for construction of this improvement work.
Phase 2 design improvements wished to be implemented include changes to provide office space for Utility Billing,
Finance and Parks&Recreation to work alongside space for public counter service to receive public billing payments and
provide other related assistance. The City also wishes to remove portions of the existing dome construction at the lobby
ceiling to provide a more welcoming and open space while allowing for enclosed offices. Other changes include finishing
of rooms and areas at the mezzanine level including the new break space and office space. The concrete storage vault
located on the mezzanine level and the vault on the first level will be utilized as storage.
Permit review will be completed in-house by the City of Ukiah for all trades other than Structural Engineering permit
review,which will be made by permit review consultant to the City. Construction Administration services are not included
in this proposal and will be provided for the complete bid package in a future agreement.
Scope of Services
This document provides a scope of services for design services for the rehabilitation of the previous Bank of America facility
to be used as a public facility for the City of Ukiah.
The Design Services scope of services is organized into the following elements:
-Project Management&Coordination
-Schematic Design
-Design Development
-Construction Documents
-Bidding Services
Project Management&Coordination
We will manage services and project administration throughout the duration of this project.We will consult with the City of
Ukiah,research applicable design criteria,attend project meetings,coordinate with members of the project team,program
scope and phasing,and implement active schedules as well as project reports.
KPA will advance the project schedule produced in ADA improvements design to identify milestone dates for decisions
required of the City,design services by the consultants,and other project specifics. We will provide contract support in
accordance with local,state,and federal requirements. Our project management,architectural and engineering staff will
be performing services in planned and sequenced steps to complete the tasks required to plan,design,document,
estimate and appropriately bid the project. KPA will coordinate and communicate with the City of Ukiah's project team to
align project goals with the design.
Schematic Design
Schematic Design is a part of the design process where final budget and schedule are established and expectations are set.
This phase may be referred to as 30%. Schematic Design determines the general scope,preliminary design,scale and
relationships among the components of the project. KPA will develop a clearly defined design for interior improvements
and reconfiguration of the lobby area at the previous bank facility with a comprehensive scope,budget and schedule.
Schematic Design will provide illustrations of interior floor plan layouts of the lobby area and changes to the current floor
plan layout will be determined. Areas requiring new finishes at the mezzanine level will be considered. Consultation
during this phase between KPA,the City of Ukiah and sub-consulting design professionals will take place. Components of
the project schedule will be advanced indicating the design schedule,bid package schedule and construction schedule.
Schematic Design tasks include:
• Further evaluate existing conditions related to feasibility of required improvements
• Develop interior concept design sketches
• Provide schematic-level fire protection drawings,building is currently non-sprinkled
• Update project program and space summary
• Continue building code review(CBC,ADA)
• Incorporation of ADA changes previously designed
• Develop Schematic-level plans
o Architectural and structural
o Site and landscape—incorporate site design from ADA component
o Plumbing,fire protection and HVAC
o Electrical
• Develop Schematic-level cost estimate
• Discuss and define project delivery method for Bid Package
• Prepare final Schematic Design documents,reproduce and deliver to the City
• Review the Schematic Design documents with the City
• Incorporate City comments and obtain City approval to proceed to the Design Development phase
The deliverables provided at the conclusion of Schematic Design will be schematic-level architectural floor plans,key
building sections,plumbing,and electrical schematic plans and site plans. The project progress report will be updated.
Corresponding construction cost information will be provided. A further updated project schedule,key issues,and project
program and space summary will be issued.
Design Development
For further project advancement and revision after the Schematic Design phase,the Design Development Phase will
commence. This phase may be referred to as 60%. The KPA Group will expand Schematic Design documents into Design
Development Documents. Systems and material design will be incorporated into the documents. Cross-discipline
coordination will be updated to verify appropriate office sizes and materials,public spaces,and interaction. Building code
evaluations will be reviewed and updated. We will meet with the City of Ukiah during this phase to provide project status
updates and further define project design. We will meet with stakeholders,explain project progress,details and obtain
input.
During the Design Development phase some of the tasks that will be performed include:
• Update drawings based on information developed in the Schematic Design phase
• Meet with City to provide updates,receive input,prepare exhibits and narratives
• Meet with stakeholders and future building users,if defined,regarding the following,and incorporate into project
plans:
o Public facing accommodations
o Access changes
o Finishes replacements
o Fire sprinklers
o Access
o Other special needs
• Expand code review conducted during Schematic Design
• Document additional ADA requirements not documented previously and define accessible path
• Draft mechanical,plumbing and electrical power and lighting systems calculations to further define sizes and
appropriate systems for the project
• Develop Design Development drawings
o Architectural and structural
o Site and landscape—incorporate site design from ADA component
o Plumbing,fire protection and HVAC
o Electrical
• Finalize interior floor plan layout
• Prepare outline specifications
• Confirm and document special project administrative requirements and conditions with the City
• Update cost estimate and assist City in preparation of cash flow analysis
• Prepare final Design Development documents,reproduce and deliver to the City
• Review Design Development documents with the City
• Incorporate City comments and obtain approval to proceed to the Construction Document phase
The deliverables provided at the conclusion of Design Development will be design development-level architectural floor
plans,MEP and required structural calculations,building elevations,key building sections,plumbing,HVAC and electrical
plans and site plans. The project progress report will be further updated. Construction cost information will be updated
and issued along with the project schedule,key issues,and project program and space summary.
Construction Documents
Design Development documents will be advanced into Construction Documents. Construction Documents will refine the
extent,configuration,location,relationships and dimensions of the work to be completed. Final design changes will be
made including final definition of project bids. Specifications will be completed. We will meet with the City of Ukiah
during this phase to discuss project elements related to design and bidding. Final construction schedules for bid packages
will be established,and a final project cost estimate will be provided. Documentation and drawings will be coordinated
between disciplines appropriately. Final code-required changes will be incorporated. During the Construction Documents
phase,KPA will:
• Complete project design drawings,combine previously designed items into current set
• Communicate project updates with utilities and assist with preparation of applications
• Complete and document building,electrical,plumbing,mechanical and energy code review and analysis
• Complete and submit required structural,mechanical,plumbing and electrical power and lighting systems
calculations to further define sizes and appropriate systems for the project
• Document requirements for accessibility and define/document interior and site details
• Develop Construction Drawings
o Architectural and structural
o Site and landscape
o Plumbing,fire protection,HVAC
o Electrical
• Incorporate City CASp review comments into documents
• Communicate construction contract elements with the City
• Complete project technical specifications
• Update final cost estimate with defined quantities and pay items
• Review final design,final design documents,program budget and any special funding,and incorporate comments
• Prepare 90%Construction Documents,reproduce and deliver to the City
• Review 90%Construction Documents with the City
• Incorporate City comments
• Conduct final review with City concerning construction schedule/phasing and shelter operations
• Submit for plan review to City of Ukiah
• Submit for plan review to City's structural engineering consulting reviewers
• Incorporate plan review comments into documents
• Prepare Final Construction Documents
• Deliver final construction drawings and technical specifications to the City
The deliverables provided at the conclusion of the Construction Document phase will be electronic construction drawings
and final specifications. Final engineering calculations will be provided. Responses to City of Ukiah's preliminary code
review comments will be provided. The discipline plans will be further developed to show proposed systems. Final
updated construction cost will be delivered.
Bidding Services
KPA will assist in Bidding by responding to contractor questions and issuing addenda at each of the bid packages to be
designed. This phase includes assisting the City in advertising and securing bids,negotiation for service,analyzing bid
results,furnishing recommendation on the award of contracts and preparing contract documents. Bidding documents will
be distributed per the City of Ukiah's standard process. Bidders will obtain their construction documents from the City's
Purchasing website. Tasks to be performed during bidding include:
• Coordinate with design team,City,legal counsel and potential bidders regarding bidding,advertising,bid
document distribution and other City specific requirements
• Attend City conducted pre-bid meetings,prepare agenda and sign-in sheets,and distribute bidding meeting
minutes.
• Consider contractor questions and issue clarifications during bidding periods,prepare and issue appropriate
addenda
• Advise the City as to the acceptability of substituted materials or equipment
The bid evaluation process will be conducted by the City of Ukiah. KPA will assist in evaluation of bid tabulations and bid
analysis. We will review for completeness,errors,omissions and ambiguities.
Design Document Schedule
The KPA Group will complete the design drawings within 120 days of Notice to Proceed. Tentative design drawing
schedule will include various submissions related to bid packages and construction phases identified in Programming.
KPA's estimated schedule includes:
Interior Programming and Schematic Design-50 days
Design Development-30 days
Construction Documents-40 days
Owner Responsibilities
• Provide access to the existing Bank of America building
• Provide copies of available data on the building and site,such as:
o Existing site utility information
o Site topography
o Other existing project documentation
• Provide landscaping design,if required
• Provide a representative with complete authority to transmit instructions,receive information and provide
directives
• Provide CASp review for the project
• Provide timely review,feedback and directives to maintain project schedule
• Coordinate with other project stakeholders and approval agencies
• Testing and removal of hazardous materials at existing building
• Coordinate with utilities for utility connects and permitting
• Advise regarding City-standard specification sections
Compensation
The work described under the Scope of Services will be performed on a time&materials basis. The City of Ukiah will pay
The KPA Group a not-to-exceed amount of one hundred seventeen thousand six hundred twenty five dollars($117,625)as
architectural and engineering fees for the design of Phase II improvements to the City of Ukiah's facility. Please see the
attached compensation worksheet for a detailed breakdown of design tasks based on our current understanding of the
project and scope of work.
Authorization
The Scope of Services and compensation stated in this proposal are valid for a period of sixty(60)days from the date of
submission. If authorization to proceed is not received during this time period,this proposal may be reviewed and
modified by The KPA Group. This proposal may be executed in whole or parts,depending on City of Ukiah desires of
contracting.
Respectfully submitted,
The KPA GroLip
tPaulW.Power ,AIA,NCARB
dent
UKIAH BANK OF AMERICA BUILDING-PHASE 2 DESIGN-COMPENSATION WORKSHEET
LABOR HOURS BREAKDOWN
SUMMARY BY CLASSIFICATION PROJECT PROJECT PROJECT ARCH CAD STRUCTURAL STRUCTURAL MEP MEPCAD ADMIN SUBTOTAL
MANAGER ARCHITECT DESIGNER TECH ENGINEER CAD TECH ENGINEER TECH
$245.00 $210.00 $190.00 $150.00 $190.00 $150.00 $190.00 $130.00 $100.00
PROJECT MANAGEMENT
1 Project kick-off meeting&project planning 2 2 1 1 1
2 Communicate with owner 1 1 4
3 Communicate with project team 2 2 4 2 1 1 1 2
4 Scheduling 1 1 2
5 Design meetings&discussions 2 4 4 2 2
6 Quality control&review 2 2 4 2 2
7 Communications with utilities 2 2
SUBTOTAL-HOURS 12 12 21 2 6 1 6 2 63n
SUBTOTAL-LABOR COST $2,940 $2,520 $3,"0 $300 $1,140 $150 $1,140 $300f�$1�090 $12,580
SCHEMATIC DESIGN
1 Interior concept design sketches 2 8
2 Project program and space summary 1 2 2
3 JFire protection drawings 1 2 2 8 8
4 MEP engineering 1 8
5 Schematic-level cost estimate 2 2 4 1 1
6 Final Schematic Design Documents 2 4 8 12 2 4
7 Review SD Documents 2 2 1
8 Incorporate City comments and obtain 2 2 4 8 1 2
approval for DDs
SUBTOTAL-HOURS 8 15 30 22 1 0 21 14 0 111'
SUBTOTAL-LABOR COST $1,%0 $3,150 $5,700 $3,300 $190 $0 $3,990 $2,100 $0 $20,390
DESIGN DEVELOPMENT
1 Update existing conditions drawings 1 2 1 2
2 Meet with City for updates and input,and 2 2 4 2 2
to prepare exhibits and narratives
3 Meet with stakeholders and future building 2 2 4
users for needs
4 Expand code review 2 2 2 1 1
5 Document additional ADA requirements 2 2 4 2
6 Provide project utility update 4 4
7 Prepare required structural calculations 2 8
8 Prepare MEP calculations 4
9 Finalize interior floor plan layout 2 4
10 Prepare outline specifications 1 2 4 2 2
11 Update cost estimate 2 2 4 1 1 4
12 Prepare final DD documents,reproduce and 2 8 4 16 2 2 4 8 2
deliver
13 Review DD documents with City 2 2 4 2 2
14 Incorporate City comments and obtain 2 4 1 8 2 4 6 8
approval for CDs
SUBTOTAL-HOURS 17 29 41 28 20 6 ? 27 22 2 792
SUBTOTAL-LABOR COST $4,165 $6,090 $7,790 $4,200 $3,800 $900 $5,130 $3,300 $200 $35,575
UKIAH BANK OF AMERICA BUILDING-PHASE 2 DESIGN-COMPENSATION WORKSHEET
LABOR HOURS BREAKDOWN
SUMMARY BY CLASSIFICATION PROJECT PROJECT PROJECT ARCH CAD STRUCTURAL STRUCTURAL MEP MEP CAD ADMIN SUBTOTAL
MANAGER ARCHITECT DESIGNER TECH ENGINEER CAOTECH ENGINEER TECH
$245.00 $210.00 $190.00 $150.00 $190.00 $150.00 $190.00 $150.00 $100.00
CONSTRUCTION DOCUMENTS
1 Complete code review and analysis 2 2 2 2 2
2 Submit final seismic and MEP calcs 2 4 4
3 Finalize ADA requirements 1 2 4 2
Communicate construction constract
5 2
elements with City 2
6 Complete technical specifications 2 4 4 2 2
7 Complete construction safety and bid 2 2 4 2 2
phasing plan
8 Update final cost estimate 1 1 8 1 1 2
9 Prepare 90%Construction Documents 4 8 4 16 2 4 4 12 2
10 Review 90%CDs with City and incorporate 1 2 2 4 2 2 2 4
comments
11 Submit for plan review 4 2 2
12 Incorporate plan review comments 8 8 8
13 Prepare final Construction Documents and 4 8 4 16 2 4 4 12 2
technical specifications
SUBTOTAL-HOURS 23 39 42 42 25 10 21 30 4 236
SUBTOTAL-LABOR COST $5,635 $8,190 $7,980 $6,300 $4,750 $1,S00 $3,990 $4,500 $400 $43,24S
BIDDING AND NEGOTIATION
Coordinate with design team,City and
1 1 2 2
potential bidders
2 Attend City-conducted pre-bid meetings 8
3 Issue Addenda 1 1 4 2 2
4 Advise City regarding substitutions 1 2 1 2
5 Assist in bid analysis 2
SUBTOTAL-HOURS 3 5 12 4 1 2 2 2 0 31
SUBTOTAL-LABOR COST $735 $1,050 $2,280 $600 $190 $300 $380 $300 $0 $S,83S
TOTAL HOURS-DESIGN 63 146 98 53 79 77 70 7 633
TOTAL LABOR COST-DESIGN $15,435 $21,000 $27,740 $14,700 1 $10,070 $2,850 $14,630 $10,50 $$700 $117,625