HomeMy WebLinkAbout2023-03-23 MSWMA PacketPage 1 of 3
MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY (MSWMA)
Board of Commissioners Regular Meeting
AGENDA
Civic Center Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
Fort Bragg City Hall, Downstairs Conference Room ♦ 416 N. Franklin Street ♦ Fort Bragg, CA
95437
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March 23, 2023 - 10:00 AM
1.CALL TO ORDER
1.a.Introductions and Administer of Oath of Office to New Commissioners
1.b.Elect Chair and Vice Chair, and Establish a Regular Meeting Date, Time, and Location.
2.AB 2449 NOTIFICATIONS AND CONSIDERATIONS
3.APPROVAL OF MINUTES
3.a.Approval of the Minutes for the October 20, 2022, Regular Meeting.
4.GENERAL MANAGER AND FINANCIAL REPORTS
4.a.Report on the Status of Restructuring.
4.b.February 28, 2023, Year-to-Date Financial Report
5. BOARD MEMBER REPORTS AND ANNOUNCEMENTS
6. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The Mendocino Solid Waste Management Authority Board of Commissioners (Commissioners) welcomes input from the
audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than
Page 2 of 3
7.DISCUSSION AND ACTION ITEMS
7.a.Consideration and Possible Action to Approve and Authorize the Chairperson to Execute Three
Agreements: (1) Services Agreement with Ukiah Waste Solutions to Provide Household
Hazardous Waste Services for MSWMA; (2) Agreement to Lease 3200 Taylor Drive to Ukiah
Waste Solutions; and (3) Services Agreement with City of Ukiah to Provide General Manager
and Related Administrative Services to MSWMA; that could Restructure the Operation of the
Mendocion Solid Waste Management Authority (MSWMA), All with an Effective Date of April 1,
2023.
Recommended Action: Approve and authorize the Chairperson to execute three agreements: (1)
Services Agreement with Ukiah Waste Solutions to Provide Household Hazardous Waste Services
for MSWMA; (2) Agreement to Lease 3200 Taylor Drive to Ukiah Waste Solutions; and (3) Services
Agreement with City of Ukiah to Provide General Manager and Related Administrative Services to
MSWMA; all with an effective date of April 1, 2023.
Attachments: None
7.b.Approval of Budget Amendments.
Recommended Action: a. Approve new Budget line item in the amount of $19,083.25 to reimburse
the City of Ukiah for costs to restate the MSWMA JPA agreement, and to develop and execute a
plan for restructuring MSWMA. b. Approve new Budget line item in the amount of $48,000 for City
of Ukiah initial compensation under the terms and conditions of the Services Agreement with City
of Ukiah to provide General Manager and related administrative services to MSWMA, as described
in paragraph 4A, for the period March 1, 2023 to June 30, 2023.
Attachments: None
7.c.Transfer of MSWMA Funds to New Custodian.
Recommended Action: a. Direct and authorize the Chairperson to take the immediate steps
necessary to authorize the transfer of all MSWMA cash balances including the operating checking
and savings accounts, and any undeposited funds to the custody of the Director of Finance, City
of Ukiah as described in paragraph 2B(4) of the Services Agreement with City of Ukiah to provide
General Manager and related administrative services to MSWMA.
Attachments: None
7.d.City of Fort Bragg – County of Mendocino Jointly Owned Casper Transfer Station Surcharge
Bank Account.
Recommended Action: a. Direct and authorize the Chairperson to take the immediate steps
necessary to transfer the balance in the City of Fort Bragg – Mendocino County jointly owned
Casper Transfer Station gate fee surcharge bank account to either the City of Fort Bragg or the
County of Mendocino as directed in writing by both of those agencies, reducing the account
balance to zero, and close the account.
b. Advise the City of Fort Bragg and the County of Mendocino to give written notice to Solid
Wastes of Willits, Inc, (SWOW), the operator of the Casper transfer station, to cease remitting
Casper transfer station gate fee surcharges to MSWMA, and to make all future remittals of the
Casper transfer station gate fee surcharge as directed by the City of Fort Bragg and the County of
Mendocino.
Attachments: None
7.e.Consideration and Possible Action on Appointing a Coastal and an Inland Commissioner to an
Advisory Executive Committee.
Recommended Action: Discussion and possible action to appoint a coastal and an inland
commissioner to an Advisory Executive Committee, a standing committee subject to Brown Act
rules as Described in paragraph 2A(3) of the Services Agreement with City of Ukiah to provide
General Manager and related administrative services to MSWMA.
ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments on non-
agenda items. If you wish to submit written comments, please provide information to MSWMA, located at 3200 Taylor Drive,
Ukiah, California.
Page 3 of 3
Attachments: None
7.f. Consideration and Possible Adoption of Resolution Adopting the Style of Action Minutes in
Conjunction with Digital Audio or Digital Audio-Video Recordings to be the Official Recordation
Used for the Mendocino Solid Waste Authority Board of Commissioners.
Recommended Action: Adopt the resolution establishing the Action Minute style in conjunction
with digital audio or digital audio-video recordings for the official recordation used for the
Mendocino Solid Waste Authority Board of Commissioners.
Attachments:
1. Proposed Resolution
8. SET NEXT MEETING DATE
8.a. Set Date of Next Commission Meeting.
Recommended Action: Set the date for the next Commission meeting for April 20, 2023.
9. CLOSED SESSION - MAY BE HELD AT ANY TIME DURING THE MEETING
Closed Session may be held at any time during the meeting. Any public reports of action taken in closed session will be made
in accordance with Government Code section 54957.1
9.a. Conference with Labor Negotiator (54957.6)
Unrepresented employees: (All Positions]
9.b. Public Employee Discipline/Dismissal/Release
10. ADJOURNMENT
Please be advised that MSWMA needs to be notified 24 hours in advance of a meeting if any specific accommodations or interpreter services are
needed in order for you to attend. MSWMA complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the MSWMA Directors after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business
hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the
main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth
on this agenda.
Kristine Lawler, MSWMA Secretary
Dated: 3/17/23
MSWMA Board Minutes- October 20th, 2022
Minutes • Board of Commissioners
Mendocino Solid Waste Management Authority
Thursday, October 20th, 2022, at 10:00am
3200 Taylor Drive, Ukiah, CA 95482
AGENDA ITEM 1: CALL TO ORDER
The Mendocino Solid Waste Management Authority regular meeting was called to order by Chair Jim Brown at 10:03am.
Present were Commissioners: Jim Brown, Dan Gjerde, Maureen Mulheren, Madge Strong, Jim Brown, Jessica Morsell-
Haye (signed-in at 10:22)
AGENDA ITEM 2: AUDIENCE COMMENT
•NONE
AGENDA ITEM 3: CONSENT CALENDAR
a)Approve Resolution 2021-2, authorizing Board to continue to meet by teleconference pursuant to
Government Code 54953 in Compliance with AB 361.
b)Approve MSWMA & Caspar Fund Balances
c)Approval of Minutes for September 15th, 2022
Motion made by Dan Gjerde /2nd by Madge Strong to approve the minutes for September 15th, 2022. Motion was
approved with Jessica Morsell-Haye absent for vote.
AGENDA ITEM 4: GENERAL MANAGER’S REPORT –
a)FY21/22Budget vs Actuals –Multiple inquiries on the negative income showing. Explanation of income coming in
after end of the month reports.
b)Facility Status Report– Jim Brown & Maureen Mulheren both gave a brief update on the appearance and
operations of the facility.
AGENDA ITEM 5: DISCUSSION AND ACTION ITEMS
a)Draft proposal from City of Ukiah—Jim Brown noted that the contracts are still being reviewed.
b)Continuing discussion of illegal dumping on Dogwood in Brooktrails – Maureen Mulheren advised that they
have done a few clean-ups out at the site and the County is looking at having the road block off to avoid
more dumping.
c)Caspar Checking Account Update – Sally gave update that Letters are ready for signatures then the correct
parties can go into the bank for the transfer.
AGENDA ITME 6: REPORTS & ANNOUNCEMENTS FROM MEMBERS OF THE BOARD
None
AGENDA ITEM 7: SET DATE FOR NEXT MEETING
The next MSWMA Board meeting will be held on November 17th, 2022.
AGENDA ITM 8: CLOSED SESSION:
None
AGENDA ITEM 9: ADJOURNMENT
The meeting was adjourned at 10:40am
AGENDA ITEM 3a
Page 4 of 14
MSWMA Board Minutes- October 20th, 2022
________________________________ ______________________
Chairperson Date:
________________________________ ______________________
Secretary Date:
ATTEST:
Page 5 of 14
MSWMA FUND BALANCES
Thru February 28th, 2023
With Savings Bank of Mendocino County
SAVINGS BANK CHECKING ACCT. $ 243,814
MONEY MARKET SAVINGS ACCT. $ 27,800
Total Cash $ 271,614
Month Expenditures Income
March-22 $34,416 $40,081
April-22 $51,301 $85,009
May-22 $51,289 $55,281
June-22 $35,495 $55,953
July-22 $90,186 $39,507
August-22 $50,524 $19,980
September-22 $40,061 $67,158
October-22 $44,463 $42,962
November-22 $33,709 $46,860
December-22 $36,248 $21,594
January-23 $30,429 $40,500
February-23 $28,487 $57,688
1-YEAR TOTAL $526,608 $572,573
AGENDA ITEM 4b-1
Page 6 of 14
CASPAR JPA FUND BALANCE
Thru February 28th, 2023
With Savings Bank of Mendocino County
CASPAR RENT CHECKING ACCT. $ 305,778
Total Cash $ 305,778
Month Expenditures Income
March-22 $0 $6,044
April-22 $1,438 $11,457
May-22 $0 $0
June-22 $0 $10,990
July-22 $0 $38
August-22 $27,453 $13,252
September-22 $0 $6,475
October-22 $0 $5,465
November-22 $0 $37
December-22 $0 $38
January-23 $0 $6,332
February-23 $0 $0
1-YEAR TOTAL $28,891 $60,128
Page 7 of 14
Actual Actual Actual Actual Actual Actual Budget
% of
Budget
7/1/22-2/28/23
Income
340 CalRecycle Payments 0 0
City/County Payment Program 0 40,140 0.00%
HHW Grant 101,432 101,432 45,000 225.40%
Oil Payment Program 0 30,000 0.00%
Tire Abatement Grant 0 16,497 0.00%
Tire grant income 0 5,773 0.00%
Used Oil Incentive Payments 980 220 1,200 1,000 120.00%
Total 340 CalRecycle Payments $ 101,432 $ 980 $ 0 $ 220 $0 $102,632 $ 138,410 74.15%
345 Employee Payments 0 0
Employee Heath Premiums 0 1,000 0.00%
Total 345 Employee Payments $0 $0 $ 0 $ 0 $0 $0 $ 1,000 0.00%
350 Contract/Program Payments 1,341 0
Batteries 265 378 642 2,800 22.94%
Matress Recycle Program Payment 0 300 0.00%
PaintCare Contract 272 109 155 2,413 30,000 8.04%
Total 350 Contract/Program Payments $537 $0 $ 109 $ 155 $ 378 $4,396 $ 33,100 13.28%
355 Disposal Site Surcharge 0 0
355 South Coast TS 1,291 1,155 1,187 1,228 1,275 10,281 16,000 64.26%
Ukiah TS 20,897 21,085 20,397 18,653 18,750 163,229 270,000 60.46%
Willits TS 16,006 15,901 15,056 13,381 15,998 131,836 207,000 63.69%
Total 355 Disposal Site Surcharge $ 38,193 $ 38,141 $ 36,641 $ 33,262 $ 36,023 $305,346 $ 493,000 61.94%
370 HHW Service 4,933 383 1,918 2,470 2,149 14,616 0
HHW 125 125 30,000 0.42%
HHW Sonoma Co 0 10,000 0.00%
Total 370 HHW Service $ 4,933 $ 383 $ 2,043 $ 2,470 $ 2,149 $14,741 $ 40,000 36.85%
375 Interest 10 9 11 10 70 0
Sales of Product Income 0 0 0 0 0 0 0
Uncategorized Income 466 0
Total Income $ 145,104 $ 39,513 $ 38,803 $ 36,118 $ 38,549 $427,651 $ 705,510 60.62%
Gross Profit $ 145,104 $ 39,513 $ 38,803 $ 36,118 $ 38,549 $427,651 $ 705,510 60.62%
Expenses
400 Administrative 0 0
Audit 0 6,000 0.00%
Dues & Subscriptions 120 83 26 254 100 254.06%
Health insur.3,581 3,581 2,331 2,323 2,292 24,558 70,000 35.08%
Legal Services 0 3,000 0.00%
Payroll Service 60 60 55 55 55 462 1,000 46.20%
Printing 0 300 0.00%
Professional fees 1,188 1,132 1,383 853 1,117 8,353 5,000 167.06%
Professional Services 3,973 15 8,232 18,000 45.73%
Workers comp -3,344 11,000 -30.40%
Total 400 Administrative $ 4,828 $ 8,866 $ 3,852 $ 3,271 $ 3,464 $38,515 $ 114,400 33.67%
405 Facility 0 0
Cell Reimburse 80 40 40 40 280 500 56.00%
Facility Improvement 0 2,000 0.00%
General Maintenance 89 28 294 75 734 1,445 3,000 48.18%
Liability Insurance 1,634 1,634 19,500 8.38%
Utilities 0 0
Garbage 37 37 37 37 41 264 2,000 13.18%
Internet 535 1,000 53.46%
Power 97 172 191 204 208 1,443 2,700 53.44%
Propane 1 821 822 800 102.70%
Telephone 169 169 182 168 174 1,388 2,400 57.85%
Overall Total
MendoRecycle
Budget vs. Actuals: FY 2022-23 - FY23 P&L
July 2022 - June 2023
Dec 2022 Jan 2023 Feb 2023Oct 2022 Nov 2022
12/1-31/22 1/1-31/23 2/1-28/23 7/1/22-6/30/2210/1-31/22 11/1-30/22
Page 1 of 3
AGENDA ITEM 4b-2
Page 8 of 14
Water/Sewer 164 87 114 150 101 988 1,400 70.60%
Total Utilities $ 468 $ 466 $ 524 $ 1,379 $ 523 $ 5,439 $ 10,300 52.81%
Total 405 Facility $ 2,271 $ 535 $ 858 $ 1,494 $ 1,257 $ 8,799 $ 35,300 24.93%
410 Automotive 0 0
Auto Fuel 467 439 260 223 136 3,606 7,600 47.45%
Auto Vehicle maint.1,316 953 20 2,273 5,433 20,000 27.16%
Total 410 Automotive $ 1,783 $ 439 $ 1,213 $ 243 $ 2,409 $ 9,039 $ 27,600 32.75%
415 Travel 0 0
Lodging 180 180 500 36.00%
Per Diem 0 300 0.00%
Tolls/Fees 0 100 0.00%
Vehicle mileage 41 16 27 19 172 300 57.27%
Total 415 Travel $ 41 $ 196 $ 27 $ 19 $ 0 $ 352 $ 1,200 29.32%
420 Personnel 0 0
Hourly 8,570 13,274 9,603 8,494 7,634 81,542 208,312 39.14%
Interim GM 3,427 120,000 2.86%
Overtime 0 3,000 0.00%
Pension SEP-IRA 5,095 4,717 15,606 32,000 48.77%
Personnel Advertising 0 500 0.00%
Taxes 636 989 715 1,013 714 6,597 12,000 54.97%
Temp 8,332 7,910 9,693 5,933 7,910 51,824 0
Temp OT 376 300 461 290 365 2,361 0
Total 420 Personnel $ 23,008 $ 22,473 $ 20,473 $ 20,447 $ 16,624 $ 161,356 $ 375,812 42.94%
425 Equipment 0 0
H.E. Fuel 256 153 118 528 600 87.92%
H.E. R&M 109 3,000 3.62%
Heavy Equipment-Machines 142 142 2,500 5.66%
IT Purchase 0 1,000 0.00%
Rental 0 300 0.00%
Safety Equipment 41 600 6.79%
Storage & furniture 0 400 0.00%
Tools 80 111 2,500 4.45%
Total 425 Equipment $ 256 $ 0 $ 153 $ 260 $ 80 $ 930 $ 10,900 8.53%
430 Supplies 0 0
HHW Handling Materials 527 30 2,326 1,049 5,547 30,000 18.49%
Illegal Dump Clean Up Supplies 0 1,000 0.00%
Janitorial Supplies 34 199 233 300 77.62%
Office supplies 121 68 94 16 382 1,500 25.49%
Postage 120 300 40.00%
Safety Supplies 283 539 510 2,526 3,000 84.19%
Total 430 Supplies $ 932 $ 132 $ 2,959 $ 1,775 $ 0 $ 8,808 $ 36,100 24.40%
435 Training 0 0
Conferences/Events 95 95 0
In Person Training 0 300 0.00%
Training Fees 135 184 300 61.33%
Total 435 Training $ 135 $ 95 $ 0 $ 0 $ 0 $ 279 $ 600 46.44%
440 Education, Outreach and Advrtis 0 0
Events 0 1,000 0.00%
Outreach Advertising 116 116 2,500 4.65%
Total 440 Education, Outreach and Advrtis $ 0 $ 116 $ 0 $ 0 $ 0 $ 116 $ 3,500 3.32%
445 Service Charges 1,196 1,196 0
Bank Fees 28 12 52 13 177 700 25.22%
HHW disposal expense 6,338 1,257 6,983 671 460 51,875 125,000 41.50%
HHW Program Materials 4,854 1,148 12,004 0
Illegal dump cleanup 90 115 5,000 2.30%
IT Service 109 109 109 109 109 902 1,000 90.20%
Tire disposal expense 0 5,000 0.00%
Total 445 Service Charges $ 6,565 $ 6,221 $ 9,448 $ 832 $ 582 $ 66,269 $ 136,700 48.48%
Total Expenses $ 39,819 $ 39,073 $ 38,984 $ 28,340 $ 24,416 $ 294,462 $ 742,112 39.68%
Net Operating Income $ 105,285 $ 440 -$ 180 $ 7,778 $ 14,133 $ 133,189
Other Income
Late Fee Income 2
Total Other Income $ 0 $ 0 $ 0 $ 0 $ 0 $ 2
Page 2 of 3
Page 9 of 14
Net Other Income $ 0 $ 0 $ 0 $ 0 $ 0 $ 2
Net Income $ 105,285 $ 440 -$ 180 $ 7,778 $ 14,133 $ 133,191
Money Market Savings $ 27,796 $ 27,797 $ 27,799 $ 27,800 $ 27,800 $ 27,800
Total Net Income with Money Market Savings 133,081$ 28,237$ 27,618$ 35,578$ 41,933$ 160,991$
Page 3 of 3
Page 10 of 14
Page 1 of 1
Agenda Item No: 7.c.
MEETING DATE/TIME: 3/23/2023
AGENDA SUMMARY REPORT
SUBJECT:Transfer of MSWMA Funds to New Custodian.
ATTACHMENTS:
None
Summary:Contingent of the Commission’s approval of the MSWMA/City of Ukiah (City) Service Agreement
(Agreement), the Commission will direct the Chairperson to take the steps necessary to immediately transfer
all MSWMA cash balances on deposit with Savings Bank of Mendocino, and any undeposited amounts,
including the balances in the Checking and Money Market Savings Accounts to the City and then close the
accounts.
Background: If, in an earlier action on this agenda, the Commission has approved the Agreement, then as
described in section 2B of that Agreement, the City will assume the role of MSWMA Treasurer. In order to
accomplish that change, all funds of MSWMA must be transferred to the City. The Chair can direct the
Commissioner who currently has signing power over the two Savings Bank accounts to co-operate with the
City to determine the balances on hand in those accounts and to take the steps necessary to transfer those
funds and any undeposited amounts to the City in its role as Treasurer.
Discussion: The City will hold such current and future MSWMA funds under the terms and conditions
described in section 2B of the Agreement.
Recommended Action: a. Direct and authorize the Chairperson to take the immediate steps necessary to
authorize the transfer of all MSWMA cash balances including the operating checking and savings accounts,
and any undeposited funds to the custody of the Director of Finance, City of Ukiah as described in paragraph
2B(4) of the Services Agreement with City of Ukiah to provide General Manager and related administrative
services to MSWMA.
Page 11 of 14
Page 1 of 2
Agenda Item No: 7.f.
MEETING DATE/TIME: 3/23/2023
AGENDA SUMMARY REPORT
SUBJECT:Consideration and Possible Adoption of Resolution Adopting the Style of Action Minutes in
Conjunction with Digital Audio or Digital Audio-Video Recordings to be the Official Recordation Used for the
Mendocino Solid Waste Authority Board of Commissioners.
ATTACHMENTS:
1. Proposed Resolution
Summary:Commissioners will consider adopting a resolution adopting the style of action minutes in
conjunction with digital audio or digital audio-video recordings to be the official recordation used for the
Mendocino Solid Waste Authority Board of Commissioners.
Background: Currently the MSWMA Commissioner meetings are using a summary style of minutes that can
be an inefficient and inaccurate form of recordation, and an ineffective use of staff time. The action style of
minutes is currently being used by both the Mendocino County Board of Supervisors and the Ukiah City
Council. The following are excerpts from the City Clerk’s Association of California Guidelines for Preparing
Minutes for Governmental Agencies:
• The City Clerks Association of California issues guidelines as a tool for government agencies to transition
to minute styles that are efficient, succinct, cost-effective for staff to prepare, and more appropriately aligned
with the intent of the Government Code.
• All components of minutes shall be for the primary purpose of memorializing decisions made by the
legislative body. Any minute component that does not serve this primary purpose should be minimized or
eliminated; this includes comments made by individual body members and members of the public.
• Minutes should provide a record of a) when and where a meeting took place, and who was present
(including member absences, late arrivals, departures, adjournment time); b) type of meeting
(Regular/Special/Adjourned Regular); c) what was considered; d) what was decided; and e) agreed upon
follow-up action. Pursuant to Government Code 54953(c)(2), minutes shall report any action taken and the
vote or abstention on that action of each member present for the action.
• Comments made by members such as “for the record” or “for the minutes” have no bearing on the content
of minutes and are given no greater and no lesser consideration than other comments made at the public
meeting. Members seeking to memorialize comments should incorporate such verbiage into the language of
the motion. As an alternative, members may submit written statements to be retained with the agenda item.
• Individuals speaking under public comment. Brief summary minutes shall, at a minimum, list the public
member’s name (if provided); and, at a maximum, include the overall topic and stance/position. Such as Mr.
Jones spoke in opposition to the Project X. Being mindful that the minutes are recordings of the legislative
body’s proceedings, it is not appropriate to include detail of individual comments. There is an exception for
public testimony provided during public hearings, for which the minutes shall include the speaker’s name (if
provided) and a summary position of the speaker (i.e., supported or opposed).
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Page 2 of 2
• The legislative body may wish to choose more, substantive (summary) minutes if there’s no archival
audio/video backup recording available of its proceedings. If audio/video recording is available for future
reference, minute notations can be more limited (action).
Action Minutes make it possible to easily review the minute document for what actions were taken and people
who contributed to the discussions. They also circumvent any possible clerk-misinterpretations, and/or
Commissioner objections of what was or wasn’t included in the minutes.
Discussion: Staff is recommending that the Commission adopt the resolution (Attachment 1) establishing the
Action Minute style in conjunction with digital audio or digital audio-video recordings for the official recordation
used for the Mendocino Solid Waste Authority Board of Commissioners.
Recommended Action: Adopt the resolution establishing the Action Minute style in conjunction with digital
audio or digital audio-video recordings for the official recordation used for the Mendocino Solid Waste
Authority Board of Commissioners.
Page 13 of 14
RESOLUTION NO. 2023-XX
RESOLUTION OF THE MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY BOARD OF
COMMISSIONERS (MSWMA COMMISSIONERS) ADOPTING THE STYLE OF ACTION MINUTES IN
CONJUNCTION WITH DIGITAL VIDEO AND/OR AUDIO RECORDINGS TO BE THE OFFICIAL
RECORDATION USED FOR THE MSWMA COMMISSIONERS.
WHEREAS, the MSWMA Commissioners are currently using a summary style of minutes that can be an
inefficient and inaccurate form of recordation, and an ineffective use of staff time; and
WHEREAS, the Mendocino County Board of Supervisors and the Ukiah City Council have been
successfully using Action Minutes and a digital video and/or audio recording for over ten years; and
WHEREAS, Action Minutes have become the preferred standard among many cities across the state;
and
WHEREAS, Action Minutes is a style that is efficient, succinct, cost-effective for staff to prepare, more
appropriately aligned with the intent of the Government Code, and quickly show actions taken, identifies
individuals who participate in the discussions, is a cost-efficient use of staff time, and avoids any possible
clerk-misinterpretations, and/or Commissioner objections of what was or wasn’t included in the minutes;
and
WHEREAS, if a Commissioner wishes to include a written statement with the minutes, those written
statements can be included in its action minutes.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the MSWMA Commission establishes Action
Minutes in conjunction with the video and/or digital audio recordings, which are to be kept as permanent
records, as the official recordation of the meetings of the Mendocino Solid Waste Management Authority
Board of Commissioners.
PASSED AND ADOPTED this 23rd day of March, 2023, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
, Chair
ATTEST:
____________________________
Kristine Lawler, MSWMA Secretary
ATTACHMENT 1
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