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HomeMy WebLinkAboutMin 06-28-29-06 budget CITY OF UKIAH CITY COUNCIL BUDGET 06-07 WORKSHOP CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Uklah, CA 95482 June 28 and June 29, 2006 MINUTES m '3. ROLL CN,L Meeting celled to order ,June 28, 2008, at 8:07 a.m. by Mayor Ashiku. Present: Councilmembers Crane, McCowen, Rodin, and Mayor Ashiku. Absent: Vice Mayor Baldwin. Staff present: City Manager Horsley, Risk Manager Sue GoOdrick, Finance Director Mike McCann, Planning Director Charley Stump, Public Works Director/City Engineer Tim Eriksen, and Water Utilities Project Engineer Ann Burck. Councilmember McCowen introduced a Resolution honoring Sgt. Jason J Buzzard and expressing condolences to his family; the resolution will include signatures of all City Council Members. M/S McCowen/Rodin adding a Resolution honoring Sgt. Jason J Buzzard and expressing condolences to his family to the agenda, carried by the following Roll Call vote: AYES: Councilmembers Crane, McCowen, Rodin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: Vice Mayor Baldwin. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. NONE 8:10:29 AM PUBLIC HEARING - CONSIDERATION AND ADOPTION OF FISCAL YEAR 2006-2007 BUDGET - Wednesday, June 28, 2006, 8:00 a.m. Mayor Ashiku addressed the format for today's hearing, requesting Staff limit comments and keep questions specific. A. Overview of Proposed Budget by City Manager City Manager Horsley reviewed the agenda and stated the staff will address budget items that include new personnel, significent changes, or significent projects and not address each budget item unless questions arise. B. Review of General Budget Figures i. Summary by Activity or Function and Fund Summary (page ES 4) ii. Schedule of Transfers (page ES 8) iii. Debt Summary (page ES 9) Director of FinanCe Mike McCann addressed the City Council regarding Funds, transfers and debt. iv. Authorized Personnel (page ES 11) City Manager Horsley stated the addition of five new General Fund and five new Enterprise Fund positions. v. General Fund Summary, Revenues, and Expenditures (page ES 18) Director of Finance McCann stated that an increase in revenues, approximately 10 percent, is expected and expenses have increased approximately 5.2 percent (not including Measure S). Page 1 of 6 Review of General Fund/Enterprise Fund Accounts i. PLANNING a. Community Planning (page 59) b. Building Inspection (page 65) Planning Director Charley Stump stated there are few changes; funds have been set aside for the Downtown Perkins Street Form Based Code Project and for training. Ii MUNICIPAL AIRPORT & SPECIAL AVIATION (page 319) Postponed to the June 29, 2006, 8:00 am session iii. PUBLIC WORKS 8:$3:44 AM a. Engineering and Administration (page 110) b. Street Maintenance (page 119) c. Corporation Yard (page 126) d. Signalization Fund (page 130) e. Bridge Fund (page 132) f. Gas Tax and Construction Projects (page 134) g. Municipal Garage (page 150) h. Solid Waste Disposal Site (page 157) Director of Public Works/City Engineering Eriksen reported an increase in asphalt costs and to the Corp Yard budget to meet new requirements for disposal of garage waste. Director Eriksen reviewed the Gas Tax funds and construction projects and the need for a Public Works Project Manager. Discussion ensued regarding the landfill costs, funding, and the Region Water Ouality Board issue. 8:58:02 ^M iv. FINANCE a. Finance Administration and Accounting (page 36) b. Information Technology (page 41) c. Downtown Business Improvement District (page 69) d. Purchasing (page 46) e. Billing and Collection (page 52) Director of Finance McCann stated the need for a Purchasing Clerk. Adjourned to start the Special Joint Meeting of the Ukiah City Council and Ukiah Valley Sanitation District 9:04:05 AM TIMED ITEMS SPECIAL JOINT MEETING OF THE UKIAH, ITY C:OUNClt. AND URIAH VALLEY 8ANrrATION DISTRICT Wednesday, June 28, 2006 - 9:00 a.m. ROLL CALL Meeting celled to order June 28, 2006, at 9:20 a.m. by Mayor Ashiku. Present: Councilmembers Crane, McCowen, Rodin, and Mayor Ashiku. Absent: Vice Mayor Baldwin. Staff present: City Manager Horsley, Risk Manager Sue Goodrick, Finance Director Mike McCann, Water Utilities Project Engineer Ann Burck, Wastewater Treatment Plant Supervisor Bill Pounders, and Supervisors Wattenburger and Wagenet. Water Utilities Project Engineer Burck gave an overview of the proposed budget and requested two new positions. Finance Director McCann provided a synopsis of the bond financing. 9:11:06 AM Extensive discussion followed regarding tracking operating expenses and revenue; an independent audit, and the request for the new positions. Page 2 of 6 M/S Wagenet/Crane to.approve the 2006-2007 Ukiah Valley Sanitation District Budget as presented noting it is a service contract between the City of Ukiah and the Ukiah Valley Sanitation District, carried by an all AYES vote: Chairman Wattenburger, Directors Wagenet and Crane. PUBLIC EXPRESSION -Mike Johnson stated one entity should have jurisdiction over the entire UVSD area in order to become more efficient and cost effective. 9:48:58 AM Public Hearing Closed; Meeting adjoumed 9:42:42 AM g PUBLI(~ HEARING - CONSIDERATION AND ADOPTION OF FISCAL YEAR 2006-2007 BUDGET Continued- Wedneaday, June 28, 2006, 10:00 a.m. C. Review of General Fund/Enterprise Fund Accounts v. FIRE DEPARTMENT a. Fire (page 99) b. Fire Volunteers/Explorers (page 108) Measure S (page 75). Fire Marshal Yates stated the need for an additional position of Fire Prevention Captain. Battalion Chief Jennings presented the need for Swift water Rescue Equipment and boat. Due to the swift water rescue boat and equipment, hazardous material and USAR equipment not being covered by grant funding, consideration of funding is requested. No major changes, increases in cost of doing business. vi. PUBLIC UTILITIES a. Water (page 299) Water Utilities Project Engineer Burck requested a new position for the water treatment plant, addressed increases in operating costs, stated the need for new equipment, and reviewed ongoing and new projects. vii. ELECTED AND APPOINTED OFFICIALS a. City Council (page 1) b. City Clerk/Elections (page 5) c. City Treasurer (page 12) d. City Attorney (page 15) viii. CITY MANAGEMENT AND ADMINISTRATION a. City Manager (page 18) b. Personnel/Risk Management (page 22) c. Administrative Support (pages 26) d. Community Outreach/Public Information (pages 30) e. Miscellaneous General Government (pages 33) City Manager Horsley reviewed the City Council, City Clerk/Election, City Treasurer, City Attorney, City Manager, Administrative Support, Community Outreach/Public Information, and Miscellaneous General Government budget changes. No questions were asked. ix. OTHER FUNDS a. Equipment Reserve (page 328) b. Special Revenue (page 329) c. Community Development Block Grant (page 333) d. Economic Development Block Grant (page 334) e. Community Development Commission (page 335) f. Equipment Replacement (page 336) g. Special Projects Reserve (page 339) h. Worker's Compensation Insurance (page 343) i. Liability Insurance (pages 344) Finance Director McCann and City Manager Horsley addressed the Equipment Reserve, Special Revenue, Community Development Block Grant, Economic Development Block Grant, Community Development Commission, Equipment Replacement, Special Projects Page 3 of 6 Reserve, Worker's Compensation Insurance, and Liability Insurance budget changes. ADJOI)RNMENT: TO MEET AS THE UKIAH REDEVELOPMENT AGENCY Meeting adjourned at 11:33 am. UKIAH REDEVELOPMENT AGENCY MEETING ROLL CALL Meeting called to order June 28, 2006, at 11:38 a.m. by Chairman Ashiku. Present: Commissioners Crane, McCowen, Rodin, and Mayor Ashiku. Absent: Vice Chairman Baldwin. Staff present: City Manager Horsley, Risk Manager Sue Goodrick, Finance Director Mike McCann, and Planning Director Charley Stump. e AUDIENCE COMMENTS ON NON-AGENDA ITEMS The Redevelopment Agency welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Agency when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. None PUBLIC HEARING- CONSIDERATION AND ADOPTION OF FISCAL YEAR 2006-2007 BUDGET A. Overview of Proposed Budget by Executive Director i. Fund Summary ii. Debt Summary iii. Authorized Personnel B. Review of Redevelopment Fund Accounts i. Administrative ii. Housing iii. Capital Improvement iv. Debt Service Finance Director McCann and City Manager Horsley provided the overview of the proposed budget by the Executive Director and review of Redevelopment Fund Accounts. C. Adoption of Resolution Approving Ukiah Redevelopment Agency Fiscal Year 2006-2007 Budget M/S Rodin/McCowen approving the adoption of Resolution approving the Ukiah Redevelopment Agency Fiscal Year 2006-2007 Budget, carried by the following Roll Call vote: AYES: Councilmembers Crane, McCowen, Rodin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: Vice Chairman Baldwin. Meeting of the Ukiah Redevelopment Agency adjourned at 12:00 pm. ADJOURNMENT: TO RI~CONVENE AS THE CITY COUNClI~ 5:36:59 PM The meeting was called to order Wednesday, June 28, 2006, at 5:35 p.m. by Mayor Ashiku. Present: Councilmembers McCowen, Rodin, Baldwin, and Mayor Ashiku. Absent: Councilmember Crane. Staff present: City Manager Horsley, Risk Manager Sue Goodrick, Finance Director Mike McCann, Community Services Director Sangiacomo, Jim Hughes (golf course maintenance), Kerry Randal and Terry Nelson (Conference Center) Police Chief Williams, and Administrative Captain Dewey. Mayor Ashiku reiterated the method in which to address the Council and opened to audience. No audience present. Page 4 of 6 3. PUBLIC HF~ARIN(~ - CONSIDERATION AND ADOPTION OF FISCAL YEAR 2006-2007 BUDGET Continued- Wednesday, June 28, 2006, 5:30 pm 5:36:59 PM TIMED ITEMS continued Review of Police Department Budget Fiscal Year 2006-07 a. Police (page 79) b. Major Crimes Task Force (pages 87 c. Police Reserves and Cadets (page 69) d. Supplemental and Local Law Enforcement (page 91) e. Dispatch (page 95) Police Chief Williams informed the City Council of the four police officer positions that have been filled, requested a traffic officer and public safety mechanic which will be partly funded by Measure S, and stated the increases in training costs. Review of Community Sen(ice Department budget Fiscal year 2006-2007 a. General Government Buildings (pages 170) b. Parks (page 174) c. Park Development Fund (page 181) d. Animal Control (page 183) e. Recreation, Administration (page 187) f. Recreation, Sports and Programs (page 193) g. Aquatics (page 207) h. Grace Hudson/Sun House Museum (page 211) i. Municipal Golf Course (page 220) j. Parking District (page 226) k. Ukiah Valley Conference Center (page 231) Director of Community Services Sangiacomo stated the need for a Building Leadworker and a Parks Service Worker; the increases in animal control costs; the purchase of 2 general fleet vehicles; recreation, aquatics, parks, museum, parking district and Conference Center were addressed. Budgets were reviewed by the Parks, Golf, and Recreation Commission which requests the City seek out partnerships in funding park activities. Meeting adjoumed at 6:50 pm. 3. PUBLIC HEARING - CONSIDERATION AND ADOPTION OF FISCAL YEAR 2006-2007 BUDGET - Continued- Thursday, June 29, 2006, 8:00 a.m. TIMED ITEMS continued Meeting was called to order Thursday, June 29, 2006, at 8:07 am. by Mayor Ashiku. 8:07:50 A~ Present: Councilmembers Crain, McCowen, Rodin, and Mayor Ashiku. Absent: Vice Mayor Baldwin. Staff present: City Manager Horsley, Risk Manager Sue Goodrick, Finance Director Mike McCann, Tim Eriksen, Interim Director of Public Utilities Murray Grande, Electrical Distribution Engineer Liz Kirkley. M/S McCowenlRodin approving a Resolution honoring Sgt. Jason J Buzzard and expressing condolences to his family, can'ied by the following Roll Call vote: AYES: Councilmembers Crane, McCowen, Rodin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: Vice Mayor Baldwin. Page 5 of 6 Review of Public Utilities, Electric department Budget Fiscal Year 2006-07 a. Electric (page 263) b. Street Lighting (page 289) c. Electric Public Benefit (page 291) d. Traffic Signals (page 296) Interim Director of Public Utilities Grande reported on an overall 8 percent decrease in this budget's expenditures over last year; the infrastructure improvements and tools and training needed; and the need for a new position of Engineering Tech III. Review of General Fund/Enterprise Fund Accounts Continued ii MUNICIPAL AIRPORT & SPECIAL AVIATION (page 319) City Manager Horsley reported on behalf of Paul Richey. An increase is expected for this year's fund balance, a seasonal position has been hired, hanger and sweeper acquisitions are being requested. Staff will come back with more information on the sweeper. Measure S Public Works Projects Identified Public Works Director/City Engineer Tim Eriksen identified four possible projects: 1. Traffic signals at Perkins Highway 101 off ramp 2. Storm drain Perkins Street to reduce flooding 3. Storm drain on Clay-west of Clay through Dora 4. State Street paving project Mayor Ashiku recommends sidewalk repair and development. Extensive discussion followed. The Public Works proposed Measure S projects and funding available to complete them will be revisited at a later date. Discussion ensued regarding Measure S funds and the Fire Department's request for: Swift Water Boat, Hazardous Material Equipment, and USAR Equipment. Consensus of City Council is to authorize purchase of the Swift Water Boat in the amount of $22,000 and continue the approval of the Hazardous Material Equipment and USAR Equipment pending review of the Fire Master Plan and possible Homeland Security funding. Consensus of the City Council is to approve all new personnel with the option of reviewing the position level of the Fire Prevention Captain. The Public Works Project Manager Position will be revisited at a later date. Website development in the amount of $7,000 was added to the 2006-2007 Budget based on prior Council action in March 2006. Adoption of Resolution Approving City of Ukiah FY 2006-2007 Budget (page ES 1). MIS McCower~Crane adopting Resolution 2006-61 approving the City of Ukiah FY 2006- 2007 Budget including revisions referenced above, carried by the following Roll Call vote: AYES: Councilmembers Crane, McCowen, Rodin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: Vice Mayor Baldwin. ADJOURNMENT OF MEETING Meeting adjourned 10:00 am. (re~ne M. Campbell nscribing Secretary Page 6 of 6