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2006-07-05 Packet
CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 5, 2006 5:00 p.m. 5:00 p.m. - Website Workshop 5:45 p.m. - Airport Commission Interviews (2) 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. pR~~-~'T~DUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS APPROVAL OF MINUTES a. Adjourned Regular Meeting Minutes of June 14, 2006 b. Special Meeting Minutes of June 19, 2006 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged, CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Approval of Publishing Services by Ukiah Daily Journal for Fiscal Year 2006/07 in the Amount of $5.96 Per Column Inch for the First Run and $4.06 Per Column Inch for Additional Runs b. Adoption of an Ordinance Amending and Deleting Sections of Division 9, Chapter 1 of the Ukiah City Code, Pertaining to Subdivisions and Division 9, Chapter 2, Pertaining to Zoning c. Adoption of Resolution Waiving the 60-day Notification Requirement for Establishing a County Facility in the City (419 Talmage Road), Pursuant to Government Code 25351 d. Adoption of Ordinance Amending the Zoning Code to Allow Entryway Trellises to be Constructed within Front Yard Setback areas on Parcels in the R-1 (Single Family Residential Districts) e. Status of the Lake Mendocino Hydroelectric Power Plant Equipment Refurbishment Emergency f. Notification to City Council of the Purchase of Landfill Disposal of Soil from the Wastewater Treatment Plant (WWTP) to Norcal Waste Systems Hay Road Landfill at the Unit Price of $12.00 Per Ton for an Approximate Total of $9,200.00 AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. PUBLIC HEARINGS (6:15 PM) a. Approval of the Community Reuse Plan Update Development Block Grant (CDBG) Income 10. UNFINISHED BUSINESS a. Consideration of Ballot Measure(s) for the November 7, 2006 General Municipal Election - continued from June 21, 2006 11. NEW BUSINESS a. Adoption of Resolution Declaring Results of Special Municipal Election of June 6, 2006 b. Adoption of Resolution Making Appointment to Airport Commission c. Approval of City Manager's Contract 12. COUNCIL REPORTS 13. CITY MANAGER/CITY CLERK REPORTS 14. CLOSED SESSION a. Public Employee Performance Evaluation (Gov't Code Section 54957) Title: City Manager 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 30th day of June, 2006. ail Petersen, Deputy City Clerk ITEM NO. Workshop DATE: July 5, 2006 AGENDA SUMMARY REPORT SUBJECT: CITY WEBSITE REVISION UPDATE Suzanne Hernandez, the website consultant chosen to update and revise the City's website, will be presenting the information she has developed from her meetings with the City staff and her ideas for updating the format of the website. This workshop will also provide the Council an opportunity to comment and provide direction on the work product. The Phase one of this project was to update the website with current information and to change the site to be more easily navigated by the public. The goal was to provide as much information as possible on the website that will cover the questions and inquiries most asked for by citizens. Phase two will be to include online interactive capabilities such as utility payments and permit requests. RECOMMENDED ACTION: Receive update on City website revision and provide further direction as necessary. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: N/A Candace Horsley, City Manager Candace Horsley, City Manager 1 - Report on City of Ukiah Website Development Progress 2 - Draft of City Website Navigation Outline Candace Horsley, Citycl~/~nager ATTACHMENT'~ Report of City of Ukiah Website Development Progress By Suzanne Hernandez June 28, 2006 I have met with many department heads and have created outlines of content they would like included in their site section (shown in Website Outline). I have also nearly completed a versatile content management system that will allow for edits of all website content, and developed a template engine that displays all web pages. This system is comprised of several database tables and PHP scripts. Initially I had indicated that I would only make a portion of the pages editable by city staff, but once I began work on the site and after hearing what the department heads would like to include in their site sections, I soon realized that nearly every site page will have some content that would need to be changed over time to maintain current information, so instead I created a system that allows for all pages to be editable via web forms. Portions of its content can be monitored and easily editable by city staff personnel assigned to that section. How the Content Management System Works Each department or individual assigned to maintain a site section is given a unique user name and password, which will give that person rights to edit pages within his department or within the assigned site section to maintain. Once logged in, the first screen displayed will list the pages that are editable by that person. Limited rights are available for certain fields that require more technical knowledge and could cause errors to the site if edited incorrectly. The IT department and I will log in with an administrators password with will give full rights to edit all website pages and attributes. The Manager main page links first to a screen that edits all page attributes, such as category and possible subcategory (these determine which navigation is shown on website left column, page title, keywords, header images, etc. This information is all stored in the same database table. This page has limited rights to those not logged in as a site administrater, such as links to body include file templates and ability to change page keys. Displayed prominently on this page are links to edit the page body content. The body editor screen linked to is based on the type of page content. For example, a page that displays several paragraphs of information a couple photos and some links on the left of the page body, and a shaded box displaying some photos, text and link on the right column would be editable within two large textarea fields: One for the left column and one for the fight that displays the content as shown on the web page itself. (See figure 1 below.) These "textarea" boxes have formatting buttons below that are similar to those in Microsoft Word. They allow for formatting of text (limited by the site style sheet to keep the site appearance consistent) and insertion of photos and links. Images can be uploaded to add or replace current photos by clicking a browse button, then finding the image on a local computer and uploading to the website server. The same button lets the manager find an image already on the website server. PDF file links can be inserted in the same way. This eliminates the need for the IT department to upload files and make site edits, since it can be done by the individual managers for each site section. Once a file is uploaded and inserted the link data is inserted into the database automatically. Website Report - Page 1 Sample of Manager System (figure 1) Above: Manager screen (logged in as Administrator with full edit rights of all web pages) Right top: Page Body Editor displaying Ukiah History page. Formatting tools are similar to those in Microsoft Word. Right middle: Example of browse for image (or PDF file) screen. Right bottom: Example of screen after image browser showing all photo attributes automatically filled in as they will be entered into the database. Below: Ukiah History page on Website l uk~ H~ Website Report - Page 2 Managing Other Page Types While the example above is very versatile in the type of content it can display, it is not ideal for editing pages that contain lists (text only or with links to pages or PDF files). I made another editor that works for this purpose. Portions of pages that display links and/or lists, such as City Council Minutes and Agenda PDF files. Page types like this link directly from the main manager page to a screen that displays an editable version of the link list heading, intro paragraphs (with editable buttons as described above and can include photos, etc.) and displays all links and possible descriptive text below. Links or list items will have edit and delete buttons next to each, which will open another screen to make changes to them, then will return to previous screen with changes in place. Blank fields for addition of links and description boxes are also displayed on this page, along with upload and insertion buttons as described above. Pages that include a variety of content may use both editors. Links to the editors are inserted when the page is created so that the site section manager will only need to click on the edit button for the portion of the page that needs to be edited. Anyone who is familiar with Microsoft Word and has filled in web forms, such as online shopping checkout, will be able to make edits easily to web pages. Upon completion of the manager, links to clear instructions will be added. Other Site Development Progress I have developed a website design, style sheet, and navigation which is build into the page display engine. (See figure 2 below.) Pages are listed within five main categories, which are link buttons on the page tops: Community, City Hall, Departments, Business and FAQs. When the mouse pointer is placed over these buttons, a list of pages and sections within displays as a drop-down list. Since some individuals who have limited physical abilities may have difficulties navigating this type of menu, I also have all links duplicated on a webpage that is accessed when the main category button is clicked on. Some pages may be duplicated in the menu if they are a match for more than one category, such as department FAQ's, which will appear with both the Department subcategories and under the main FAQ button. Links for each main category is display in the left column when a page from that category is being viewed. If a subcategory is being viewed, such as the Departments > Police Department section, the left navigation will show all the links within the sub category, and show a link back to the main category (Departments) above the subcategory title. These links are dynamically made based on the category/subcategory entered into the manager when the page is created. If a page is deleted or if the page is flagged in the manager to not display, the link to it automatically disappears from the navigation. I have built several pages for the website using the manager and continue manager development as I see needs for more features to accommodate the variety of information to be shown on the website. Website Report - Page 3 Style Guide and Navigation (figure 2) Above: Example of style guide. These styles are available from drop-down lists in the website manager screens to maintain website consistency. Main site categories are listed on top. When mouse is placed over, a list of pages and sections within is displayed in a drop-down list as shown on right. If main category button is clicked on, all links will be shown on a web page instead (helpful for some people who have a hard time controlling the mouse to navigate drop-down lists). Lef~ column shows that current category being viewed will display links within that category or subcategory. Above: Pages and sections within a main category as displayed when mouse is placed over main category button. Below: Some listed links will have more page links displayed to right when mouse is held over the link. These are indicated with arrows on the right of the link. HI~ 21 I Website Report - Page 4 Website Content I have met with a the following city departments: Airport Economic Development Fire Human Rescources Parks and Recreation Planning Police Public Works Water and Sewer All have been very enthusiastic about the site upgrade and have had many ideas for the type of content they would like included in their section. Following each meeting I have produced a website outline draft for their section (not finalized). These are included in the attached Website Outline Draft. The departments are using the outlines as a checklist to develop their content. I have received some files of content, but have not yet created pages for these. Content developed that is not in the Departments category is based on current website content. Also included are some additional suggested pages based on reviewing other city websites. Updated content for many of these pages are needed, but for now I am using content as is, unless it refers to events that have passed. All current website content will need to be reviewed and updated content will either need to be sent to me in Microsoft Word files, or can possibly be updated by the person who will be assigned to manage that website section by using the website manager before the new site is made live. New pages may be added or current site pages may be changed or deleted based on input by city staff, city council and by members of public during the Website Public Forum on July 5th. Website Report - Page 5 Attachment Current Draft of City of Ukiah New Website Navigation Outline By Suzanne Hemandez June 28, 2006 (Bold Text indicates that it has subcategory pages shown in indented text below. Larger text headings indicates main navigation button shown on all site pages.) Community Annual City Festivals and Events Community Events Calendar Demographics Area Map Ukiah History Ukiah History Gallery The Arts Parks and Recreation Areas City Sports, Classes and Programs Public Schools Public Facilities Directory Resources City Hall Administration Office Hours City Council (list mayor and council members with photos) Agendas Council Meeting Agendas and Minutes Schedule of Council Meetings Planning Commission Meeting Agendas and Minutes Miscellaneous Agendas Etc. Website Outline 6/28/06 - Page 1 City Council Goals Boards, Commissions & Committees Jobs Opportunities City Holiday Calendar Municipal Code (link to current code service by Sterling) Hot Topics (also linked from home page) Departments Proposed content is in draft format based on meetings with department heads and staff. Airport About the Airport (general information) A Bulletin Board and/or Airport Quarterly Newsletter Airport Stats (How many operations annually, annual payroll) Possible future Airport Web Cam Photo Gallery (or at least nice photos throughout section) Airport Layout Plan with airport businesses shown and services provided (Image as on brochure. Engineering dept has big version map in digital format.) Administration and Commission List of Administration and About Airport Commission Members and About Commission Agendas and Minutes (PDF format) Pilot Information NoiSe Abatement Information Aircraft Communication Frequencies (to file flight plan) Oakland Communication Frequencies Airport Surface Observation System (ASOS) Fuel prices Contact Phone Numbers and e-mail contact form City Clerk (content to come) Website Outline 6/28/06 - Page 2 City Manager (content to come) Community Services Parks and Rec Guide PDF download (possible online version and future register online) City Sports Programs Concerts in the Park Facility Rentals Pool Information and Programs Summer Camps Conference Center (content to come) Economic Development Welcome page (maybe linked video) with letter from Mayor or City Manager Available Building Sites and Existing Buildings In~tives Links Business Match Program (with area business login to listserv or message board) Utilities? (need more info) Transportation Access Area Businesses Characteristics (Such as organic businesses, wines, shopping)? (need more info) Tourism More to come Finance Department (content to come) Fire Department About Departments Fire Website Outline 6/28/06 - Page 3 Haz Mat Team USAR (Urban Search and Rescue) More? Biographical info on each fire fighter (with photos) Shift calendar-style schedule (showing who's working each day) Photos of fleet with description Photos of dept. trainings and real events with possible stories Upcoming trainings Contact (Fire Dept. contact numbers and E-mail contact form) Programs Volunteer Explorer CERT Training (Community Emergency Response Teams) Fire Corp. Mendocino County Training Officers (with link to Paramedic Internship and e-mail contact form) More? Fire and Safety Standards Fire FAQ's Prevention (Tips and information on fire detectors, etc...) Street Fair Standards Human Resources Human Resources Job Vacancies (to be separated by dept. category headings) Job Application(s) (PDF file) Current Salary Schedule (for emloyees and public info - PDF files) Policies (list of PDF files) Contact Information (by title, no names, one main e-mail address) Risk Management Depmhnent overview Website Outline 6/28/06 - Page 4 ADA Information (American Disabilities Act) Insurance Information Certificates of insurance Requirements Forms PDF Insurance Claims Information and Downloads (PDF files) Contact Information (with e-mail) Links Employees Only Section (Password protected section) Safety forms, etc. Planning and Community Development Mission Statement Contact Information Department Staff (with possible photo) Overview Community Planning Current Planning Long Range Planning Staff Contacts Building Inspection Inspection Scheduling Plan Check Services Structural Engineering Review Current Project List Staff Contacts Code Compliance Current Cases? Philosophy Procedures Website Outline 6/28/06 - Page 5 Program Staff contacts Permit Application Forms and Information Brochures (PDF downloads) Use Permit Site Development Permit Variance Sign Permit Rezoning General Plan Amendment Annexation What you Need to Know About Construction and Development (link from Planning home page) Fees Schedules Planning Building Plans and Publications General Plan Zoning Code Airport Master Plan Commercial Development Design Guidelines Airport Business Park Planned Development Ordinance Archive(?) and History(?) Inventory Report (penciled in) Bike and Pedestrian Master Plan Rail Trail Plan Creek Plans Landscaping and Streetscape Design Guidelines Smart Growth Resources Maps Commissions and Committees Planning Commision Membership Website Outline 6/28/06 - Page 6 Agendas Staff Reports Minutes Paths, Open Space and Creeks Commission Membership Agendas Mission Statement Projects Project Review Committee Membership Purpose Demolition Review Committee Membership Agendas and Minutes Historical Building Reviews Traffic Engineering Committee* Membership Agendas Minutes Zoning Administrator* Purpose Agendas Staff Reports Minutes Housing General Plan Housing Element Implementation Strategy Community Parmerships CEQA Local CEQA Guidelines General Information Website Outline 6/28/06 - Page 7 Current Environmental Documents Zoning Code Other Planning Documents Smart Growth Green Building Form-Based Zoning Construction and Demolition Debris Recycling Historical Historical Population Historical Sanborn Maps Historical Photographs Demographics Hot Topics Hillside Development Ordinance Revisions Sign Ordinance Revisions Downtown/Perkins Street Form Based Zoning Project Smart Growth Green Building Links Police Department Police Dept Business Office Hours Important notices (examples: front office closed on date; scams...) Press releases Chief Statement and Mission Statement Police FAQs Police Department Units Staff with photos Administration K-9 Program (remove) Detective Division Website Outline 6/28/06 - Page 8 School Resource Officer Major Crimes Task Force Community Response Team Reserve Officer Program Who To Contact For Services (Include e-mail contact forms with hidden e- addresses) Other Law Enforcement Contacts CHP Sherriff Special Victims Unit Link to Superior Court? Recruitment Power Point and PDF More Crime Statistics Facts (need more info) Downloads (Forms Available) Law Enforcement Links* Federal Agencies California Agencies Crime Prevention Resource Pages Miscellaneous Related Pages Vehicle code (link to) Public Works (outline development in progress) Engineering Landfill Corp Yard Garage Website Outline 6/28/06 - Page 9 Forms and Applications Standard Illustrations (tech drawing) downloadable in both DWG and PDF Clickable map (possibly) Purchasing (to come) Redevelopment Agency (group with Economic Development?) Utilities Billing & Collections Electric Department (to come) Water and Sewer (edits to this outline likely) Water Utilities Section Water Treatment Plant Photos of Plant (without location shown) Flow diagram without details Maintenance crew (repair pipes in street, etc.) Consumer Confidence Report (PDF) Water Conservation State Department of Water Resources (links) Watershed Sanitary Survey Urban Water Management Plan (both updated every 5 years) FAQs (fees, how to connect, etc.) Sewer Utilities Section Wastewater treatment (need city manager input) Construction project Progress for public maybe quarterly with pictures General overview of current wastewater treatment with comparison to new system Water/sewer maintenance guys: some new programs w/pics Infiltration and Inflow Sources - How to Prevent Website Outline 6/28/06- Page 10 Testing Backflow devices Hydrant Flushing New Equipment (Automated Valve Turning Device...) Ongoing Sewer Cleaning Maintenance System w/pics Sewer TV Camera Truck. (Maybe video clip to see how it works.) FAQs Business Business Development Programs (Repeats some links within Economic Development Dept.) Facility Rental Business License Application FAQs Fire FAQs Parks FAQs Police FAQs All Other Department FAQs... Website Search Website Outline 6/28/06 - Page 11 CITY OF UKIAH CITY COUNCIL AGENDA Adjourned Regular Meetin_~ CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 June 14, 2006 ITEM NO. 5a 1. ROLL CALL 5:14:39 PM Present: Vice-Mayor Baldwin called the meeting to order. Rodin, Baldwin, and Mayor Ashiku (arrived at 5:20:0:5 PM) Staff Present: City Manager Horsley, City Attorney Rapport, an( ~ers Crane, McCowen, Clerk Ulvila. 2. PLEDGE OF ALLEGIANCE Councilmember McCowen led the Pledge of 3. UNFINISHED BUSINESS 5:]5:05 PM a. Adoption of Ordinance Adding Chapter to Division I of the Ukiah City Code City Attorney Rapport explained that on June introduction of an Ordinance adding Chapter 14, Division 1 of the Ukiah City Code with is being brought back for Council's adopt 7 ent of chan¢ Campai! ,rm Act," Cc approved the Campaign Reform Act" to revised introduced Ordinance M/S Rodin/McCowen Adopting Ordinan Campaign Reform Act" to Division 1 of the U Iding 14, entitled "Ukiah 5:20:05 PM Mayor Asl Public Comment tnd assum( :hairing g. Members of Epstein, e Ordinance included Jimmy Rickel, Ron Publi mment Clos; A brief dj,, followed ch Councilmember voiced their opinion of the Ordinance. Motion carriei NOES: Cc roll call vote: Councilmembers McCowen, Rodin, and Baldwin. and Mayor Ashiku. ABSENT: None. ABSTAIN: None. 4. RIGHT TO Mayor Ashiku read DECISION 5:34 PM Right to Appeal Decision. 5. AUDIENCE COMMENTS ON NON-AGENDA ITEMS 5:35:05 PM Jimmy Rickel discussed a City Ordinance whereby it is illegal to fly kites in the City Limits. also discussed digital storytelling which depicts local stories of the history of Ukiah. He Upon an inquiry by City Manager Horsley, a poll of the City Council was taken to determine whether the Council could meet on June 27th instead of June 28th to review the Community Services and Police Department's budgets. The Council unanimously agreed to the request. Adjourned to Closed Session at 5:39:41 PM. 6. CLOSED SESSION -To be Held In Conference Room #3 5:39:41 PM a. Public Employee Performance Evaluation (Gov't Code Section 54957) Title: City Manager Reconvened: 7:00 PM. No action taken. 7. ADJOURNMENT There being no further business, the meeting was adjourned Marie Ulvila, CMC City Clerk ITEM NO. CITY OF UKIAH CITY COUNCIL AGENDA SPECIAL MEETING CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482-5400 JUNE 19, 2006 5b 1. ROLL CALL 4:10 PM Councilmembers Present: McCowen Councilmember Absent: Crane, Rodin, Baldwin, and Mayor Staff Present: City Clerk Ulvila Due to a lack of quorum, the meeting was cancelled at 4 2. PLEDGE OF ALLEGIANCE None. 3. APPLICANT INTERVIEWS FOR None. IMISSlON 4. ADJOURNMENT There being no further business the meeting 'MENTS Marie Ulvila, CMC City Clerk ITEM NO. 7a v/ DATE: July 5, 2006 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF PUBLISHING SERVICES BY UKIAH DAILYJOURNAL FOR FISCAL YEAR 2006/2007, IN THE AMOUNT OF $5.96 PER COLUMN INCH FOR THE FIRST RUN AND $4.06 PER COLUMN INCH FOR ADDITIONAL RUNS As the Ukiah Daily Journal is the only newspaper that qualifies for the designation as "a newspaper having general circulation" in Ukiah, a formal process requesting bids for legal publishing services was not used. The Ukiah Daily Journal submitted a letter outlining its proposed 2006/2007 fiscal year contract rates for legal advertising with the City of Ukiah. It is proposing that the first run be $5.96 ($5.42 previous year) per column inch and additional runs $4.06 ($3.76 previous year) per column inch. Upon approval by the City Council, Staff would issue a Purchase Order to the Ukiah Daily Journal for legal advertising costs. RECOMMENDED ACTION: Approve the legal publishing services by Ukiah Daily Journal for fiscal year 2003/2004, in the amount of $5.96 per column inch for the first day and $4.06 per column inch for additional days. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Marie UIvila, City Clerk ~~ ~ Candace Horsley, City Manager and David Rapport, City Attorney 1. Proposal letter from Ukiah Daily Journal dated June 21, 2006 APPROVED: ~.~~.~,~ ca-n~iace Horsley, City M~;~ager ASR: Publishing Contract 2006-2007 UDJ The Ukiah DAI URNAL Kevin MeConnell The Ukiah Daily Journal P.O. Box 749 UkialL CA. 95482 June 21, 2006 Marie Ulvila City Clerk City of Ukiah 300 Seminary Avenue · Ukiah, California 95482 Here is a copy of the necessary information for the proposed rate structure between the Ukiah Daily Journal and the City of Ukiah for legal advertising for the time peri.od July 1, 2006 through June 30, 2007. Detailed Information: 1. Total average paid circulation (ABC Publisher's Statement 3/31/06 attached) 7t56 Daily 7233 Sunday 2. Days of Publication: Mornings Saturday & Sunday; Evenings Monday through Friday 3. Type and size print and format Size used for legal publication: 8 pt. Helvetica, 6.0 pica wide columns, 0.1 l point gutter between columns 4. Cost of Publication: a. First run $5.96 per Column inch b. Additional runs $4.06 per Column inch In addition to the following guidelines, all contract terms, conditions and general information Specified on The Ukiah Daily Journal's current rate card apply to this agreement between The Ukiah Dally Journal and the City of Ukiah: Errors and omissions: The Ukiah Daily Journal is liable only for the cost of the space containing an error and is not respons~le for costs associated with omissions Legal ads received and published after established deadlines will not be eligible for credit or a re-run in case of error. Copy Acceptance: Copy for legal ads will be accepted from printed copy, via email (as a text · attachment only) on a 3.5 inch floppy disk (in text format only), and via fax. Proofs will be made available for copy received before deadline upon request. Unreturned proofs will be considered approved to nm. Requests for ads to be run after Published deadline will be considered as space and time allows with no guarantee of publication. ~ Cancellations: Ads canceled after published deadlines may incur a 25% cancellation penalty. Proof of service requests after publication may incur additional fees and may be provided in electronic format (PDF) or by affidavit. Sincerely, .... J Kevin McConnell J Publisher The Ukiah Daily Journal . i Mend°cin°C°unty's . : ~ lo~ newspaper Audit Bureau of Circulations Newspaper Publisher's Statement Subject to Audit For six months ended March 31, 2006 AUDITED EVERY OTHER YEAR Ukiah (Mendocino County), California www. ukiahdailyjoumal.com TOTAL AVERAGE PAID' CIRCULATION Core Newspaper with replica electronic Core Newspaper Electronic Editions Other Unique Editions Evening Sun (Mon.-Sat.) 7,233 7,156 7,233 7,156 7,233 7,156 0 0 0 0 Total Average Paid Circulation 7,233 7,156 lA. 5,798 5;757 1,215 952 AVERAGE PAID CIRCULATION - Core Newspaper Paid for by Individual Recipients (z50% of basic) Home Delivery and Mail Single ~opy Sales Subtotal 7,013 6,709 Paid for by Individual Recipients (>_25%, <50% of basic) Home Delivery and Mail 0 0 Single Copy Sales ~ 0 0 Subtotal 0 0 Total Average Paid by Individual Recipient Circulation - Core Newspaper 7,013 6,709 Other Paid Circulation: (See Par. 6A) Single Copy Sales Educational Programs Employee/independent Contractor Third Party Sales Third Party Sales - Payment made with barter 0 0 89 316 131 131 0 0 0 0 Subtotal 220 447 Total Average Paid Circulation - Core Newspaper 7,233 7,156 Total Paid Circulation - Electronic Editions' 0 0 Total Paid Circulation - Other Unique Editions 0 0 TOTAL AVERAGE PAID CIRCULATION 7,233 7,156 Other Audited Distribution (Optional) 0 0 Total Distribution (Optional). 0 0 Days Omitted from Averages None None Definitions: Core Newspapec all editfons that maintain the same basic identity, con!ain aflides of interest to the general pubtic, appear in the same format and language, and indede full ROP advertising. Electronic Edition Replica: all digital editions that maintain the same idenffiy and content as the core newspaper, inducling all authorized ROP advertising. Electronic Edition Non-Replica: all digital editions that maintain the same basic identity of the core newspaper but with content that may differ. Unique Editions: all editions that maintain the same basic identity as the core newspaper, contain adicles for spedfic audience segments, may appear in a ¢fflferent format or language, and may contain ROP edver~ising. SDR: Supplemental Data Report, when included, pro,des enhanced data for this repoding category, 900 N. Meacham Road" Schaumburg, IL 60173-4968 T: 84-7.605.0909 · F: 847.605.0483 01-0514-0 wwvv. accessabc.com 2. AVERAGE PAID CIRCULATION By Zones (See Par. 6B for description of area) Evening Sun (Mon.-Sat.) City Zone Home Delivery and Mail 3,584 3,542 Single Copy Sales (Individual) 803 668 Educational Programs 86 217 Employee/Independent Contractor 127 127 Total City Zone 4,600 4,554 Retail Trading Zone Home Delivery and Mail Single Copy Sales (Individual) Educational Programs Employee/independent Contractor 2,115 2,118 412 284 3 99 4 4 Total Retail Trading Zone 2,534 2,505 Total City Zone & Retail Trading Zone 7,134 7,059 All Other Home Delivery and Mail 99 97 Single Copy Sales (Individual) Total All Other 99 97 Total Average Paid Circulation 7,233 7,155 PERCENTAGE OF TOTAL PAID AND HOUSEHOLD COVERAGE PERCENT Occupied Population Households 2000 Census 22,285 8,343 City Zone ........................... #1-1-05 Est. 23,207 8,739 2000 Census 28,036 10,070 Retail Trading Zone ................... #1-1-05 Est. 29,196 10,547 2000 Census 50,321 18,413 Total City & Retail Trading Zones ........ #I -1-05 Est. 52,403 19,286 All Other ............................ Total Paid ........................... #Source: Clarita~ Inc. (See Par. 6B) AVERAGE PAID CIRCULATION BY QUARTERS: October 1 to December 31,2005 Janua~ 1 to March 31,2006 Sun Total % of Household Circ. Total Circ. Coverage 4,600 63.60 52.64% 2,534 35.03 24.03% 7,134 98.63 36.99% 99 1.37 7,233 100.00% Sun 7,292 7,174 Evening (Mon.-Sat.) Total. . % of Household Circ.Total Circ. Coverage 4,554 63.84 52.11% 2.505 35.00 23.75% 7,059 98.64 36.60% 97 1.36 7,~56 100,00% Evening (Mon.-Sat.) 7,281 7,031 3. DISTRIBUTION IN TOWNS RECEIVING 25 OR MORE cOPIES IN DETAIL BY COUNTIES: (See Audit Report) Copyright © 2006 Audit Bureau of Circulations. All dghts reserved ANALYSIS OF HOME DELIVERY & MAIL SUBSCRIPTION SALES (New & Renewal) 4. PREMIUM, COMBINATION, SPECIAL OFFERS, CLUBS AND INSURANCE: · Term Ordered Misc. Periods 4 Wks. 13 Wks. 26 Wks. 52 Wks. (e) Special reduced prices, See Par. 5(b) ...................... E & S 1,218 E 316' S 89* *This figure does not represent the total number of subscriptions received, but represents the average number of copies served during this statement period on Newspapers in Education sold at the price(s) shown in Par. 5(b). SA. BASIC PRICES: By Mail By Home Delivery 52 Wks. 26 Wks. 13 Wks. '4 Wks. 52 t~ks. 26 Wks. 13 Wks. 4 Wks. 1 WE, CITY ZONE: E&S .................... E only .................... S to Fri ................... S only .................... RETAIL TRADING ZONE: By Mail, same as City Zone. E&S .................... S only .................... ALL OTHER: E & S .................... $16S.00 $144.00 $72.00 $36.00 $12.00 $120.00 $66.00 $33.00 $10.15 24.00 10.00 3.34 20.00 10.00 $2.54 $84.00 $42.00 By Motor Route .' $14.00 $~32.00 $66.00 $33.00 $10.15 .$2.54 20.00 10.00 By Home Delivery, same as Retail Trading Zone. CITY ZONE, RETAIL TRADING ZONE & ALL OTHER*: Single Copy 52 Wks. 26 Wks. 13 Wks. 4 Wks. I Wk. Same as by Home Delivery in City Zone. (a-b-c) E only ..................... 50¢ S only ..................... $1.00 (a) City Zone; (b) Retail Trading Zone; (c) All Other. 5(b). Special Reduced Prices: By Home Delivery, 3 months' for the price of 2 months; 4 months for the price of 3 months. Newspapers in Education for classroom use, 25% of basic prices. 6A. ADDITIONAL ANALYSIS OF OTHER PAID CIRCULATION - CORE NEWSPAPER: Other Paid Circulation - Core Newspaper Education Programs Newspapers in Education Employee/independent Contractor Total Other Paid Circulation - Core Newspaper Evening Sun (Mom-Sat.) 89 316 131 131 220 447 Copyright © 2006 Audit Bureau of Circulations. All rights reserved 6B. EXPLANATORY - OTHER: Regular publishing days on which no paper was issued: Sun: None. Evening (Mon.-Sat.): None. MARKET DESCRIPTION: CITY ZONE includes 2000 Census Tracts 113 (part), 113 (part), 115, 116 and 117 (part) including Ukiah City and the unincorporated community of Talmage in Mendocino County, California. RETAIL TRADING ZONE includes, in MENDOCINO County, tracts 106 (part), 107, 108, 109, 113 (part), 117 .(part) and 118 (part) including Witlits City and the unincorporated communities of Capella, Nopland, Old Hopiend, Potter Valley. and Redwood Valley. This newspaper is a participant in ABC's ZIP/FSA Code Prcgram, Latest Released Audit Report Issued for 24 months ended September 30, 2004. This newspaper is a participant in ABC's ZIP/FSA Code Program. (a) County population and occupied household estimaies appearing in ABC reports are obtained from Claritas Inc. Estimates for ABC defined newspaper mar- kets and areas below the county level are projections based upon Claritas Inc. estimates. The Claritas Inc. estimates are intended for your company's use during its normal course of business, and, while the information may be provided to third parties during such course of business, it may not be sold or sub-licensed to third parties or electronically integrated into third pa~y systems without the prior written consent o! Claritas Inc. Publisher's Return Policy: Fully Returnable. Average Unpaid Distribution: Arrears Advertisers, Agencies Complimentary, Sample, Service Total Evening Sun (Mon.-Sat.) 173 166 173 166 Cindy Dell(, Advertising Director Telephone (707) 468-3510 - FAX ('/07) 468.5760 590 S. School Street, RO. Box 749 Uklah, CA 95482 e-mail: udiclndy e pacific.net We certify that to the best of our knowledge all data set forth in this Publisher's Statement are true and report circulation in accordance with Audit Bureau of Circulations' Bylaws and Rules. UKIAH DALLY JOURNAL, published by Ukiah Daily Journal; 590 S. School St., Ukiah, CA 95482 CORNELL TURNER KEVIN McCONNELL Circulation Director Publisher Date Signed: April 11,2006 Copyright © 2006 Audit Bureau of Circulations. All rights resewed 01-0514-0 USA ITEM NO. 7b DATE: July 5, 2006 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF AN ORDINANCE AMENDING AND DELETING SECTIONS OF DIVISION 9, CHAPTER 1 OF THE UKIAH CITY CODE, PERTAINING TO SUBDIVISIONS AND DIVISION 9, CHAPTER 2, PERTAINING TO ZONING SUMMARY: On May 3, 2006 the City Council unanimously introduced an ordinance modifying the regulations governing minor subdivisions of lands with lots having less public street frontage than required under current Ukiah Municipal Code. Subsequent to that action, the City Attorney recommended minor language clarifications and on June 21, 2006, the Council discussed and unanimously approved those modifications to the previously introduced ordinance. The purpose of this agenda item is for the Council to formally adopt the ordinance. RECOMMENDED ACTION: Adopt the Ordinance amending and deleting certain sections from Division 9, Chapter 1 of the Ukiah City Code, pertaining to subdivisions, and Division 9, Chapter 2, pertaining to zoning. ALTERNATIVE COUNCIL POLICY OPTION: Do not adopt the Ordinance and provide direction to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Department of Planning and Community Development Dave Lohse, Associate Planner Candace Horsley, City Manager, Charley Stump, Planning Director, and David Rapport, City Attorney Ordinance for Adoption Candace Horsley, City !anager ORDINANCE NO. ATTACHMENT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING AND DELETING CERTAIN SECTIONS FROM DIVISION 9, CHAPTER 1 THE UKIAH CITY CODE, PERTAINING TO SUBDIVISIONS AND DIVISION 9, CHAPTER 2, PERTAINING TO ZONING The City Council of the City of Ukiah does hereby ordain as follows: SECTION ONE Division 9, Chapter 1, Article 1.1 of the Ukiah City Code is hereby amended by adding the following sections thereto: § 8009: "BUILDING SITE" DEFINED: "Building site" means any area of a lot suitable for constructing a building or buildings. § 8016.5: "MAJOR ACCESS ROADWAY" DEFINED: "Major access roadway" means a right of way, easement, or other privately owned thoroughfare that affords the primary means of access between a dedicated street and two or more lots with less public street frontage than required in the subdivision ordinance. § 8017.5: "MINOR ACCESS ROADWAY" DEFINED: "Minor access roadway" means a right of way, easement, or other privately owned thoroughfare that affords the primary means of access between a dedicated street and a single lot with less public street frontage than required in the subdivision ordinance. SECTION TWO Section 8305 in Division 9, Chapter 1, Article 18 is hereby amended to read as follows. §8305: REQUIREMENTS FOR MINOR SUBDIVISIONS WITH PROPERTY NOT ABUTTING A DEDICATED CITY STREET: When a minor subdivision does not satisfy the requirement in Section 8300.B.4, because one or more lots proposed to be subdivided do not abut a dedicated street, the subdivision may still be approvable as a minor subdivision, if the lots created by the subdivision satisfy the following requirements. Such lots shall have a minimum net area of five thousand (5,000) square feet in each building site, excluding any portion of such site with a substandard lot width that is extended to a dedicated street for purposes of access or other purposes ("flag lot") or is burdened by an easement to another parcel for access or other purposes. Easements in a form satisfactory to the City Engineer shall benefit each lot in the proposed subdivision that requires private access to a dedicated street, the purposes of which shall include public utilities, drainage facilities, and the development of an access roadway between the dedicated street and the lots requiring access thereto ("the access easement"). The minimum width of the access easement shall be twenty feet (20'). C. The owner of the property proposed to be subdivided ("the property owner") shall at his/her own expense, install within the access easement all utilities, drainage facilities, and access roadways required to serve the properties created by the subdivision. Facilities for the drainage of surface water shall be provided for the lots created by the subdivision. All such facilities shall be designed and constructed in accordance with City design standards or other design methods approved by the City Engineer. E. Within and throughout the length of the access easement, the property owner shall construct an access roadway in accordance with the following requirements: la. A major access roadway shall be constructed to provide ingress and egress between the dedicated street and two or more lots with less public street frontage than required in the subdivision ordinance. This roadway shall have a minimum paved surface width of twenty feet (20'). lb. A minor access roadway shall be constructed to provide ingress and egress between the dedicated street and a single lot with less public street frontage than required in the subdivision ordinance. This roadway shall have a minimum paved surface width of twelve feet (12') and may be used for joint access to the property created by the subdivision and an abutting lot with existing public street frontage if the City Engineer determines that the minor access roadway will provide reasonable and safe access for both lots. 2. The surface for any access roadways between the dedicated street and lots created by the subdivision shall consist of a minimum of two inches (2") of asphaltic concrete over a minimum of six inches (6") of Class II aggregate base material or other all-weather surfacing materials which the City Engineer determines will provide equivalent standards of accessibility and durability. 3. The area used for any access roadway between the dedicated street and lots created by the subdivision shall not be considered as part of any building site or be used as any required yard area for the purpose of determining the net area for any of the lots. 4. A building setback with a minimum width of five feet (5') shall be maintained from the edge of pavement for any access roadway. 5. The property owner shall execute an agreement holding the City harmless from any and all claims, demands, liabilities, and damages arising from the use of said access easement by himself or any other parties. 6. The property owner shall execute agreements and other documents as are determined by the City to be necessary to impose an obligation on the owner of each lot benefited by the access easement to maintain facilities constructed within the easement in a condition satisfactory to the City Engineer at the cost of lot owners based on the square footage of each lot divided by the total square footage of all the lots served by the access easement and said facilities. The documents also shall give the City authority to perform any maintenance work on the private roadway and such drainage structures located therein, if the owners of said lots, or their successors or assigns, fail to maintain the private roadway or drainage structures to the reasonable satisfaction of the City Engineer, the costs thereof to constitute liens on said lots. F. A scale map shall be submitted with any application for a building permit and shall set forth the following: 1. The location and area of the access easements. 2. The location of the access roadway within the access easement, stating the grade of the access roadway to be installed, the location of any utilities and drainage facilities, and any other information the City Engineer deems pertinent to the proposed development of properties created by the subdivision. 2 Go The city council, upon the recommendation of the planning commission, may approve exceptions to the required width of easements, as specified above, if the development of a narrower easement is consistent with the findings for exceptions as set forth in Division 9, Chapter 1, Article 19, commencing with Section 8320. SECTION THREE Sections 9251 and 9252 in Division 9, Chapter 2, Article 19 and the definition of "Street Private" in Section 9278 in Division 9, Chapter 2, Article 21 are hereby deleted. SECTION FOUR These amendments are necessary to establish more concise and efficient regulations for the division of lands involving lots with limited public street frontage and to provide more flexible access standards that will allow lot development that is consistent with City infill policies. SECTION FIVE The City Council has determined that the proposed amendments will not cause adverse environmental effects and are, in fact, exempt from the provisions of the California Environmental Quality Act. SECTION SIX This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION SEVEN This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on May 3, 2006 by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, Baldwin, and Ashiku NOES: None ABSENT: None ABSTAIN: None Amended on June 21, 2006, by the following vote: AYES: Councilmembers Crane, McCowen, Baldwin, and Ashiku NOES: None. ABSENT: Councilmember Rodin. ABSTAIN: None. Adopted on July 5, 2006 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Mark Ashiku, Mayor ATTEST: Gail Petersen, Deputy City Clerk ITEM NO: 7c DATE: July 5, 2006 AGENDA SUMMARY REPORT SUB3ECT: ADOPTION OF RESOLUTION WAIVING THE 60-DAY NOTIFICATION REQUIREMENT FOR ESTABLISHING A COUNTY FACILITY IN THE CITY (419 TALMAGE ROAD), PURSUANT TO GOVERNMENT CODE 25351 SUMMARY: The County Department of General Services has requested a waiver from the 60-day notification requirement, as established by Government Code Section 25351, to lease Suites T, 3, K, and L at 419 Talmage Road for the Veteran's Services Office. Government Code Section 25351 provides for such a waiver if the City Council adopts a Resolution to this effect. Without the waiver, the County would simply have to wait the 60 days otherwise required by State law before leasing the office space. As indicated in the attached correspondence from Pete Halstad, County General Services Manager, the County hopes to lease the space and begin occupancy on August 1, 2006. Without the City's waiver of the 60-day notification requirement, the County may lose the opportunity to lease the offices. Staff can find no reason to oppose the County's immediate lease and use of the office suites, and therefore believes the 60-day noticing waiver is supportable. RECOMMENDED ACTION: Adopt the Resolution waiving the 60-day noticing requirement pursuant to the provisions contained in Government Code Section 25351. ALTERNATIVE COUNCIL POLICY OPTION: Do not adopt the Resolution, thereby require the County to wait 60 days to lease and use the office suites 419 Talmage Road. Citizen Advised: N/A Requested by: Pete Halstad, County Director of General Services Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Attachments: 1. 2. 3. Candace Horsley, City Manager Waiver Resolution Halstad correspondence, dated March 29, 2006 Site Location Map APPROVED.~ ~~,.~"~ ~'~:~ ~ ~'andace Horsley, City Manag~ RESOLUTION NO. 2006- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH WAIVING THE 60-DAY NOTIFICATION REQUIREMENT FOR ESTABLISHING A COUNTY FACILITY WITHIN THE CITY LIMITS, AS REQUIRED BY GOVERNMENT CODE §25351 WHEREAS, 1. Government Code {}25351 requires that a County notify a City in advance of its intent to locate a County facility in the incorporated area; and Government Code {}25351 further requires that said advance notification occur at least 60 days prior to use and occupancy of the County facility, unless the City Council waives the notification requirement by Resolution; and The Mendocino County Department of General Services has requested a waiver of the 60-day notification requirement to lease and use office suites I, J, K, and L at419 Talmage Road to house the Veteran's Services Office. The granting of the waiver will enable the Veteran's Services Office to lease and occupy the office suites by August 1,2006, thereby avoiding loss of the property to another prospective tenant. 5. The use of the office suites by the Veteran's Services Office would not be inconsistent with any City code, or the goals and policies of the Ukiah General Plan. NOW, THEREFORE, BE IT RESOLVED that the City of Ukiah grants the County of Mendocino Department of General Social Services a waiver of the 60-day notification requirement to lease and use office suites I, J, K, and located at 419 Talmage Road for use as the Veteran's Services Office. PASSED AND ADOPTED on this 5th day of July, 2006, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Mark Ashiku, Mayor ATTEST: Marie Ulvila, City Clerk Peter W. Halstad, Director Purchasing Agent Telephone: (707) 463-4291 FAX: (707) 463-4673 Buildings & Grounds Fleet Maintenance Printing/Duplicating Purchasing/Stores Telecommunications June 5, 2006 City Council City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 COUNTY OF MENDOCINO GENERAL SERVICES DEPARTMENT 841 Low Gap Road Ukiah, California 95482 Re: County Lease of 419 Talmage Road, Suites I, J, K and L, Ukiah Agenda Item for Next City Council Meeting Honorable Council Members: The County of Mendocino wishes to lease the property at 419 Talmage Road, Suite I,J, K and L, Ukiah for use by the Veterans Services Office. By way of this letter, we hereby request that the City Council adopt a resolution (sample enclosed) waiving the 60-day notification requirement (reference Government Code Section 25351). Your cooperation in granting this request will enable the Veterans Services department to begin occupying this location as of August 1, 2006. In the absence of such waiver, the County is at risk of losing the office to another prospective tenant. Thank you for your cooperation in this matter. If you have any questions, please feel free to contact me. Sincerely, Pete Halstad General Services PH/ceb Enclosure 419 Talmage Road ITEM NO: 7d DATE: July 5, 2006 AGENDA SUMMARY REPORT SUB.1ECT: ADOPTTON OF ORDTNANCE AMENDING THE ZONTNG CODE TO ALLOW ENTRYWAY TRELLTSES TO BE CONSTRUCTED WTTHTN FRONT YARD SETBACK AREAS ON PARCELS IN THE R-1 (SI'NGLE FAMTLY RESTDENTTAL DZSTRZCTS). SUMMARY: On June 21, 2006, the City Council conducted a public hearing and unanimously introduced an ordinance amending the zoning code to allow entryway trellises within the front yard setback areas of single family residentially zoned parcels without the need for variances. The purpose of this agenda item is for the Council to formally adopt the ordinance. RECOMMENDED ACTION: Adopt the ordinance amending the zoning code to allow entryway trellises within the front yard setback areas of single family residentially zoned parcels without the need for variances. ALTERNATIVE COUNCIL POLICY OPTION: Do not adopt the ordinance and provide direction to Staff. Citizen Advised: N/A Requested by: Planning Commission Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager and David Rapport, City Attorney Attachments: 1. Ordinance for adoption APPROVED: Candace Horsley, City Manag'~ ORDINANCE NO. ATTACHMENt,, / AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AI~IENDING SECTION 9020 OF ARTICLE 1 OF CHAPTER 2 (ZONING) OF DIVISION 9 OF THE UKIAH t-IUNICIPAL CODE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Pursuant to Section 9265 of the Ukiah Municipal Code, Division 9, Chapter 2 (Zoning) is amended by revising the Required Yard Setbacks for Unique Circumstances in the R-! (Single Family Residential Zoning Districts as indicated on the attached Exhibit "A.' SECTION TVVO The amendment to Article ! of Chapter 2 of the Ukiah Municipal Code includes adding Number 4 to Section 9020(E) to allow propeFty entryway trellises to be constructed within the front yard setback area provided certain criteria are satisfied. SECTION THREE This amendment to Article ! of Chapter 2 of the Ukiah Municipal Code is necessary to assist in the fulfillment of General Plan Policy CD-i0.1, which i requires decision makers to "ensure that new construction in established neighborhoods maintains or enhances existing neighborhood character." SECTION FOUR The revisions to the yard setback for unique circumstances regulations exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to Section 15061, because based on the information contained in the administrative record, it can be seen with certainty that there is no possibility that the project will have a significant effect on the environment. SECTION FIVE This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION SIX This Ordinance shall become effective thirty (30) days after adoption. ~Introduced by title only on _lune 21, 2006 by the following roll call vote: AYES: NOES: ABSENT: ABSTA~[N: Councilmembers Crane, McCowen, Baldwin, and Mayor Ashiku. None. Councilmember Rodin. None. Passed and adopted on .luly 5, 2006 by the following roll call vote: AYES: NOES: ABSENT: ABSTATN: ATTEST: Mark Ashiku, Mayor Gail Petersen, Deputy City Clerk 2 AGENDA SUMMARY REPORT ITEM NO. 7e DATE: July 5, 2006 SUBJECT: STATUS OF THE LAKE MENDOCINO HYDROELECTRIC POWER PLANT EQUIPMENT REFURBISHMENT EMERGENCY At its May 17th, 2006 meeting, Council voted unanimously to declare the Lake Mendocino Hydroelectric Power Plant equipment refurbishment project an emergency and authorized the City Manager to take action to resolve the emergency until such time that the emergency no longer exists. To that end, the City Manager has contracted with Source California Energy Services, Inc. to perform the work necessary to refurbish the power plant equipment that was damaged and contaminated as a result of flooding that occurred earlier this year. A progress report from the Project Manager for Source California Energy Services, Inc. is detailed in an email dated June 26, 2006, see Attachment 1. Continuing progress reports will be made at every City Council meeting until such time that the contract is complete and the emergency no longer exists. RECOMMENDED ACTION: Staff recommends that the Council continue to declare by a 4/5 vote that the Lake Mendocino Hydroelectric Power Plant equipment refurbishment project is a continuing emergency and to support the refurbishment contract as performed by Source California Energy Services, Inc. until such time that the contract is complete and an emergency no longer exists. ALTERNATIVE COUNCIL POLICY OPTION: Given that Council declared the Lake Mendocino Hydroelectric Power Plant equipment refurbishment project an emergency at its May 17th Council meeting, and based on that action, the City entered into contract to resolve the emergency, there is no alternative policy option. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A City Council Murray Grande, Interim Public Utility Director; Liz Kirkley, Electrical Distribution Engineer Candace Horsley, City Manager; David Rapport, City Attorney 1. Email from Source California dated June 26, 2006 APPROVED:' ~'~.~~'~ Candace Horsley, City Mana~r,. ATTACHMENT 1 HYDRO PLANT PROJECT STATUS REPORT ..... Original IVlessage ..... From: Paul Dirks [mailto:pbd@sourcecalifornia.com] Sent: Monday, .lune 26, 2006 4:54 AH To: Liz Kirkley Cc: 'Hurray Grande'; Hurray Grande; 3ohn Anthoni (.]ohn Anthoni); Steve Hays Subject: Ukiah: Hydro Project Status - 6-26-06 Liz: Below is a short summary of work that has been accomplished in the last two weeks: The heavy mechanical work has begun as part of the removal of the two generators. An NCPA clearance is currently in place to electrically clear these generators. This allows for safe working conditions to prevent any accidental energizing of electrical circuits associated with the two generators. Source California has brought out three more craft labor personnel to bring their total compliment of labor force up to five people including myself. The generator removal subcontractor, Electrical Maintenance Consultants (EMC), has mobilized to the site. They have brought a compliment of four personnel. For environmental compliance, we have set up a temporary hazardous waste storage area for waste oil and oily rags. Much of the surrounding instrumentation, metal cladding, and secondary equipment associated with the generators have been removed to facilitate the total removal of each generator. The secondary small generators (i.e., electrical exciter and permanent magnet generator) have been removed from the ends of the main generator shafts and shipped to EMC's shop facility. The initial visual inspection of all of the generator windings that were exposed with these pieces of equipment being removed has continued to indicate that the flood damage to the generators may not be too extensive. The equipment will still require in shop cleanup, testing, drying, and conditioning, but it continues to look promising to the point where a full rewind of the generator stators may not be required. To remove the main generators, the turbines must be opened so that the turbine "runner" can be removed from the generator shaft. This requires opening up the inlet and outlet portions of the water side piping. The inlets are called "penstocks" and the outlets are called the "draft tubes". Normally, the water inside these pipes is "dewatered" via the in-plant drainage pump system pumping the water to the east fork of the Russian River. Our first challenge has been to remove all residual amounts of oil from this system prior to any discharge to the river. This last week, we were successful in cleaning up the drainage pump system, sending a final water sample to the lab in Ukiah, and obtaining a certified report that the remaining water in the power house penstocks and draft tubes were "Non-detected" for oil and grease. This was a fortunate break because the total amount of remaining water left over in the penstocks and draft tubes was estimated at over 10,000 gallons. Preliminary findings indicated that several areas of drainage piping and valves have leaks that resulted in the winter's high water levels to backfill the plant piping. By last Friday, we have completely dewatered the powerhouse penstocks and draft tubes. Paul B. Dirks Project ManagedSr. Mechanical Engineer Source California Energy Services, Inc. Cell Ph (831) 588-6027 ITEM NO. 7f DATE: July 57 2006 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO CITY COUNCIL OF THE PURCHASE OF LANDFILL DISPOSAL OF SOIL FROM THE WASTEWATER TREATMENT PLANT (WWTP) TO NORCAL WASTE SYSTEMS HAY ROAD LANDFILL AT THE UNIT PRICE OF $12.00 PER TON FOR AN APPROXIMATE TOTAL OF $9,200.00 Section 1522 of the Municipal Code requires a report to the City Council of purchases from $5,000.00 to $10,000.00. In accordance with the above-mentioned section, this report is submitted to the City Council. Approximately 500 cubic yards or 750 tons of soil must be removed from the WWTP to accommodate construction of the new Secondary Clarifiers. The soil originally came from vactor truck spoils and was stockpiled in the biosolids drying bed. Routine soil analysis prior to disposal of the material indicated that it contains trace measurable amounts of Total Petroleum Hydrocarbons (TPH) - Oil and Grease. This means that it cannot be mixed with other soil at the WWTP or otherwise stockpiled indefinitely on site. The TPH - Oil and Grease concentration is slightly higher than the Waste Acceptance Criteria at the Redwood Landfill in Novato. Therefore, the WWTP cannot dispose of the material using the existing purchase order for Biosolids Removal. The only landfill in this region that will accept this material is the Norcal Waste Systems Hay Road Landfill in Vacaville. A separate purchase order was issued for the trucking cost. (Continued on page 2) RECOMMENDED ACTION: Receive and file notification of the purchase of landfill disposal from Norcal Waste Systems Hay Road Landfill in an amount of approximately $9,200.00. ALTERNATIVE COUNCIL POLICY OPTION: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Ann Burck, Project Engineer William Pounders, Wastewater Treatment Plant Supervisor Candace Horsley, City Manager N/A APPROVED: ' ' , i Candace Horsley, City Man~,~,er Norcal Waste Systems Hay Road Landfill provided a bid quote of $12.00 per ton plus a $200.00 analytical fee for an approximate total of $9,200.00 for the disposal of approximately 500 cubic yards or 750 tons of this soil. Funds for the landfill disposal cost have been budgeted in the WWTP Operations and Maintenance Fund under account number 612.3580.690.000 and adequate funds are available for the purchase. ITEM NO. 9a DATE: July S1 2006 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) INCOME REUSE PLAN UPDATE In February 2006, the state CDBG staff came to Ukiah to provide technical assistance on the closing out of STBG-1971, the Ukiah Valley Cultural and Recreation Center Project. During that close out process, a special condition was found in the Ukiah Valley Cultural and Recreation Center Project requiring an update to the language within the City's current Income Reuse Plan. The update and related public hearing of the CDBG Income Reuse Plan are needed in order to release the City of Ukiah from the special condition. This update must be made before the Plowshares CDBG project can proceed and lock in their material costs. The proposed change is necessary to update the Plan to include federally mandated language. Our current Plan lacks the terms related to "lead based painf' and "Does not allow additional activities that are not CDBG grant-funded to be 'amended into' open grants after 12/31/03". The addition of this language will clear up the special conditions required by the State so the Plowshares project can move forward. It is staff's recommendation that this Plan be revised as noted. Staff anticipates reviewing the Plan in more detail in the Fall and to make recommendations to Council regarding changes to the Plan and Guidelines that will be tailored to Ukiah and our Community's needs. RECOMMENDED ACTION: Approve CDBG Income Reuse Plan updated language. ALTERNATIVE COUNCIL POLICY OPTION: Do not approve the necessary revised wording to the Income Reuse Plan and decline the CDBG grant. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A State of California CDBG Program Don Ballek, Assistant to City Manager/Economic Development Candace Horsley, City Manager 1 - Proposed Reuse Plan with language revision 2 - Current Reuse Plan Candace Horsley, City Ma'h'~ger Attachment 1 PROGRAM INCOME REUSE PLAN A Reuse Plan Governing Program Income from Community Development Block Grant (CDBG)-Assisted Activities City of Ukiah July 5, 2006 The purpose of plan is to establish guidelines on the policies and procedures for the administration and utilization of program income received as a result of activities funded under the State Community Development Block Grant Program. Need for Plan Governing Reuse of Program Income. This Reuse Plan is intended to satisfy the requirements specified in Federal statute and regulation at Section 104 (j) of the Housing and Community Development Act ("the Act"), as amended in 1992 and 24 CFR 570.489 (e) (3). These statutory and regulatory sections permit a unit of local government to retain program income for CDBG-eligible community development activities. Under federal guidelines adopted by the State of California's CDBG program, local governments are permitted to retain program income so long as the local government has received advance approval from the state of a local plan that will govern the expenditure of the program income. This plan has been developed to meet that requirement. Program Income Defined. Program Income is defined in federal regulation at 24 CFR 570.489 (e) which specify that program income is the gross income received by the jurisdiction that has been directly generated from the use of CDBG funds. (For those program income-generating activities that are only partially funded with CDBG funds, such income is prorated to reflect the actual percentage of CDBG participation). Examples of program income include: payments of principal and interest on housing rehabilitation or business loans made using CDBG funds; interest earned on program income pending its disposition, and interest earned on funds that have been placed in a revolving loan account; net proceeds from the disposition by sale or long-term lease of real property purchased or improved with CDBG funds; income (net of costs that are incidental to the generation of the income) from the use or rental of real property that has been acquired, constructed or improved with CDBG funds and that is owned (in whole or in part) by the participating jurisdiction or subrecipient. If the total amount of income generated from the use of CDBG funds (and retained by the City) during a single program year (July 1 through June 30) is less than $25,000, then these funds shall not be deemed to be program income and shall not be subject to these polices and procedures. However, Quarterly and Annual Program Income Reports must be submitted regardless of whether the $25,000 threshold is reached or not. Portfolio Management Costs. Costs of managing the portfolio of CDBG and HOME-funded loans may be charged to PI under general administration or activity delivery within the allowable limits set by HCD. CDBGGMM 7/05 14-1 General Administration (GA) Cost Limitation. Up to eighteen percent (18%) of the total program income expended on all activities during a single program year may be used for CDBG general administration expenses. Reuses of Program Income. Program income must be: a) disbursed for an activity funded under an open grant prior to drawing down additional Federal funds; b) forwarded to the State of California, Department of Housing and Community Development (Department); or c) distributed to one or more Revolving Loan Accounts according to this Program Income Reuse Plan after adoption of the plan by the City jurisdiction and approval by the Department. The Reuse Plan shall be adopted by the local governing body only after compliance with the City's citizen participation process as specified in Federal Regulations at 24 CFR 570.486, Local Government Requirements. The City reserves the option of utilizing program income to fund/augment a CDBG funded activity included in a grant agreement. In order to exercise this option the City must first follow the citizen participation process, hold a public hearing, obtain a governing body resolution, and obtain approval from the State CDBG Program. Planning Activities. The City reserves the option of utilizing program income, within the 18 percent general administration annual cap, to fund planning for CDBG-eligible activities. Such planning activities may include: cash match for a State CDBG Planning and Technical Assistance Grant; environmental reviews or other studies necessary for CDBG-eligible projects or programs; or application preparation for CDBG or other grants/loans to supplement funding for CDBG-eligible activities. The costs of such planning activities may be charged to an RLA if the planning is for the same activity as the RLA. Otherwise, PI may only be expended on planning activities in conjunction with an open CDBG Planning and Technical Assistance grant. Distribution for Reuse of Program Income. The City's program income that has not been committed to open grant activities will be distributed, as follows: One revolving loan account (RLA) is established to utilize the program income. The allocations to the RLA is as follows: One hundred percent (100%) of all program income will be deposited into the Business Expansion and Retention Revolving Loan Account. (Note to persons drafting or revising their Reuse Plan: Alternatively, the jurisdiction could choose different percentages, or to replace the above percentages with an alternative scheme, such as to place all housing rehabilitation loan repayments into the Housing Rehabilitation RLA, and all business loan repayments into the business Expansion and Retention RLA.) Funds shall not be transferred between RLAs or to an open grant activity without conducting a properly noticed CDBG Citizen Participation public hearing. However, the transfer of program income between RLAs and to grant-funded activities during the program year in the aggregate amount of $5,000 or less will not be subject to the citizen participation requirement to hold a properly noticed public hearing. If it becomes necessary to transfer funds between RLAs we will consider revising the above distribution formula. 14-2 CDBGGMM 7/05 Reporting and Federal Overlay Compliance. The City shall comply with all State CDBG reporting requirements, including submittal of a single annual Grantee Performance Report that reports on all of the City's RLAs, and the required Quarterly and Annual Program Income Reports, which shows combined PI receipts and actual PI expenditures for all RLAs and grants on one report (see chapter 10 of the CDBG Grant Management Manual for due dates). The City shall ensure that the use of program income under this Reuse Plan complies with all CDBG program requirements, including citizen participation, environmental review, equal opportunity, Section 3 employment, lead-based paint, labor standards, acquisition and relocation, procurement, property management, and maintenance of adequate accounting and recordkeeping systems. To ensure ongoing compliance with CDBG requirements, the City shall utilize the latest available State CDBG Program Grant Management Manual for guidance on compliance procedures and polices. The City shall obtain the Department's written approval before proceeding with any PI-funded activity. Maximum Funds in Revolving Loan Accounts. Program Income received by the RLAs during the program year (July 1 through June 30) shall be substantially expended by the end of the program year (June 30). At any given time, the funding balance for either of the RLAs should not exceed the typical cost of a single RLA project, plus reasonable administration costs (up to 18 percent of total expended costs). For example, if your average Housing Rehabilitation PI loan cost (including AD and GA) is $58,000, the balance of your Housing Rehabilitation RLA should not typically exceed this amount. If your average Business Loan cost (including AD and GA) is $175,000, the balance of your Business Expansion and Retention RLA should not typically exceed this amount. Revising this plan. The City Council/Board of Supervisors has the authority to amend this document with a properly noticed Council/Board meeting and approval by the State Department of Housing and Community Development (HCD). Revolving Loan Accounts. The purposes and allowed uses of funds under the City's RLAs are, as follows: Business Expansion and Retention RLA. This fund will be used to provide "gap" financing for businesses that can document the need for CDBG assistance and that will create or retain qualifying permanent jobs that will be principally filled by members of households which have an annual income that is 80 percent or less than the county's median household income, adjusted for size. At least 51 percent of the funds actually expended for the activity funded under this RLA during the program year shall be used on revolving activities (i.e., loans). No more than 21 percent of the program income funds expended during the program year under this RLA shall be for grants for public infrastructure improvements that are needed to accommodate a specific business expansion or retention project. No more than 10 percent of the total funds expended for business assistance activities shall be used for activity delivery costs. No more than eighteen percent of the total amount of PI actually expended annually may be expended for general administrative costs related to this RLA activity. In any event, the total expended for non-revolving activities (grants, activity CDBGGMM 7/05 14-3 delivery costs, and general administration) shall not exceed 49 percent of the total funds expended during the program year (July 1 thru June 30). If the activities funded under the RLA are for the same activities as those funded under an open State CDBG grant agreement, then the funds available in this RLA shall be actually_expended prior to drawing down funds from the State CDBG program. The review and funding of requests for CDBG loan or grant assistance under this RLA shall be conducted under the federal underwriting guidelines specified at 24 CFR 570.482 (e) that have been incorporated into the City's adopted Business Revolving Loan Fund Program Guidelines (Attachment B) and include the project review procedures. These guidelines will ensure that the amount and terms of the CDBG assistance are appropriate given the documented needs of the business and given the amount of public benefit (job creation/retention) that will result from the CDBG-assisted project. In addition, any activity requesting funding under this PLA shall be deemed to be eligible under Section 570.482 and Section 105 (a) of the Act and shall be determined to provide sufficient public benefit as specified under Section 570.482 (f). Any CDBG assistance for infrastructure shall meet the requirements of Section 570.483 (b) (4) (F) which requires ongoing job tracking for all businesses that initially benefit from an infrastructure project as well as any subsequent business(s) benefiting from these improvements. All assistance provided to activities under this PLA shall be made for activities that are located within the City's jurisdiction. Mark Ashiku, Mayor Attest: Marie Ulvila, City Clerk Approved by the California Department of Housing and Community Development on , Name and title 14-4 CDBGGMM 7/05 PROGRAM INCOME REUSE PLAN A Reuse Plan Governing Program Income from Community Development Block Grant (CDBG)-Assisted Activities CITY OF UKIAH JANUARY 19, 2000 The purpose of this plan is to establish guidelines regarding the policies and procedures for the administration and utilization of program income received as.a result of activities funded under the State of California Community Development Block Grant Program (CDBG). Need for Plan Governing Reuse of Program Income. This Reuse Plan is intended to satisfy the requirements specified in Federal statute and regulation at Section 104 (j) of the Housing and Community Development Act ("the Act"), as amended in 1992 and 24 CFR 570.489 (e) (3). These statutory and regulatory sections permit a unit of local government to retain program income for .CDBG-eligible community development activities. Under federal guidelines adopted by the State of California's CDBG program, local governments are permitted to retain program income so long as t, he local government has received advance approval from the State of a local plan that will govern the expenditure of the program income. This Plan has been developed to meet these requirements. Program Income Defined Program Income is defined in Federal regulations at 24 CFR 570.489 (e) which specifies that' Program Income is the gross income received by the jurisdiction that has ben directly generated from the use of CDBG funds (for those program income generating activities that are only partially funded with CDBG funds, such income is prorated to reflect the actual percentage of CDBG'participation). Examples of Program Income include: paYments of principal and interest on housing rehabilitation or business loans made using CDBG funds; interest earned on Program Income pending its disposition, and interest earned on funds placed in a revolving loan fund account; net proceeds from the disposition by sale or. long -term lease of real property purchased or improved with CDBG funds; income (net of costs incident'al to [he generation of 'the income) from the use Or rental of real property ;that has been acquired, constructed, or improved with CDBG funds and that is funded (in whole or in part) by the participating jurisdiction or subrecipient. If the total amount of income generated from the use of CDBG funds (and retained by the City) during a single program year (July 1 through June 30) is less than $25,000, these funds shall not be deemed to be Program Income and shall not be subject to these polices and procedures. Costs incurred that are incidental to the generation of Program Income may be deducted from the gross income to determine the Program Income amount. CBBG Reuse Plan · Page 1 of 3 Reuses of Program Income Program Income must be: a) disbursed for an activity funded under an open grant prior t¢ drawing down additional Federal funds; b) forwarded to the State of California, Department of Housing and Community Development ("Department"); or c) distributed according to this Program Income Reuse Plan that has been approved by DEPARTMENT. The City of Ukiah's Program Income will be used to fund eligible CDBG activities that meet a national objective. Eligible activities and national objective requirements are specified in federal statute at Section 105 (a) and in federal regulations at 24 CFR 570.482 and 24 CFR 570.483. The City of Ukiah reserves to itself the options of utilizing Program Income to fund a CDBG-eligible activity that has been written into a general allocation grant application; or, to amend an open CDBG grant to include an additional CDBG-eligible activity that will be funded from Program Income. Distribution For Reuse of Program Income The City of Ukiah's Program Income will be deposited in the Business Expansion and Retention Revolving Loan Fund (RLF). 100% of the Program Income will be deposed into Business Expansion and Retention RLF This fund will be used'to provide "gap" financing for businesses that can document the need for CDBG assistance and that will created or retain qualifying permanent jobs that will be principally filled by members of households wh© have an annual income that is 80% or less than the County of Mendocino median household income, adjusted for size. At least 51% of the funds expended for activities under this RLF shall be used for revolving activities, i.e., loans. No more than 21% of the program income funds received during the program year shall be expended for grants for public infrastructure improvements that are needed to accommodate a specific business expansion or retention project. No more than 10% of the total funds expended for business assistance activities shall be used for activity delivery costs. No more than 18% of the amount expended annually may be expended for general administrative costs related this RLF activity. In any event, the total expended for non- revolving activities ,(grants, activity delivery costs, and general administration) shall not exceed 49% of the-total funds expended during the program year (July 1 through June 30). The Program Income received by the RLF during the program year shall be substantially expended by the end of the program year. The RLF shall not maintain a funding balance that exceeds the amount needed to fund a single project and its related administraitve costs. If the activities funded under the RLF are for the same activities as those funded under and open State CDBG grant agreement, then the funds available in this RLF shall be expended prior to drawing down funds from the State CDBG program. The review and funding of requests for CDBG loan or grant assistance under thiS RLF shall be conducted under the federal underwriting guidelines specified at 24 CFR 570.482 (e) that CDBG Reuse Plan Page 2 of 3 have been adopted by the City of Ukiah and incorporated in the RLF's project review procedures. These guidelines will ensure that the amount and terms of the CDBG assistance are appropriate given the documented needs of the business and given the amount of public benefit (job creation/retention) that will result from the CE)BG-assisted project. In addition, any activity requesting funding under this'RLF shall be deemed to be eligible under Section 570.482 and Section 105 (a) of the Act and shall be determined to provide sufficient public benefit as specified under Section 570.482 (f). Any CDBG assistance for infrastructure shall meet the requirements of Section 570.483 (b) (4) (F) which requires ongoing job tracking for all businesses that initially benefit from an infrastructure project as well as any subsequent business(s) benefiting from these improvements. All assistance provided to activities under this RLF shall be made for activities that are located within the City's jurisdiction. The City shall comply with all State CDBG reporting requirements, including submittal of an annual Grantee Performance Report for the RLF and submittal of the required Annual Program Income Report. 'Fhe City shall ensure that the use of Program Income under this Plan complies with all CDBG program requirements. These requirements include citizen participation, environmental review, equal opportunity and labor standards, Section 3, acquisition and relocation, procurement and property management, and maintenance of adequate accounting and record keeping systems. To ensure ongoing compliance with CDBG requirements, the City shall utilize the latest available State CDBG Program Grant Management Manual for guidance on compliance procedures and polices. This Plan was adopted by the City Council of the City of Ukiah on January 19, 2000 after the bonduct of a public hearing and consideration of citizen comments regarding this Plan pursuant to the City's CDBG-required Citizen Participation Plan. Marie Ulvila, City Clerk Approved by the California Department of Housing and Community Development on 2000 Name and title CDBG Reuse Plan Page 3 of 3 ITEM NO. 10a DATE: July 5, 2006 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF BALLOT MEASURE(S) FOR THE NOVEMBER 7, 2006 GENERAL MUNICIPAL ELECTION - continued from June 21, 2006 At the November 7, 2006 General Municipal Election, the electorate will have an opportunity to consider three vacancies on the City Council (Mayor Ashiku, and Councilmembers Baldwin and McCowen) in addition to ballot measures. On June 21,2006 Staff recommended Council discuss possible ballot measure(s) for the November election. Council requested additional information on previous Council actions related to increases in the City's Transient Occupancy Tax (TOT). That information is attached for Council review and discussion. Should the Council decide to place this or another ballot measure on the November election, final ballot wording of a measure needs to be prepared and approved no later than July 19th in order to be placed on the Board of Supervisors' agenda. A resolution calling for the November 7th election will be presented to the City Council for consideration at the July 19th meeting. It would be appropriate to include wording for any ballot measure(s) in that resolution. Staff is requesting direction. RECOMMENDED ACTION: Discuss the matter and provide direction to staff. ALTERNATIVE COUNCIL POLICY OPTIONS: Determine that a ballot measure is not to be presented to the electorate. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A City Council Sue Goodrick, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Staff Report from May 1,2002 Consideration of Ballot Measure for November 2002 Election 2. Resolution No. 2001-14 Establishing Allowable Uses of Hotel-Motel Room Occupancy Tax Revenues Resulting from an Increase in the Tax Rate from 8% to 10% AP P ROVE D :'.~:~~~ _~"~_ Candace Horsley, City I~lanager ATTACHMENT_ / AGENDA lq'EM NO: MEEI'[NG DATE: 9a May 1, 2002 SUMMARY REPORT SUB3ECT: CONSIDERATION OF BALLOT MEASURES FOR NOVEMBER 2002 ELEC'FION AND POSSIBLE ACTION REGARDING SPECIAL LEGISLATION FOR LOCAL SALES TAX AND ROOM OCCUPANCY TAX The City Council has discussed several possible ballot measures during recent months. Staff is bringing back information regarding two items, as requested by Council. 1. Room Occupancy Tax: Staff was directed to return to the Council with information from the November 2000 Transit Occupancy Tax (TOT) ballot measure and to report on the Chamber of Commerce Board discussion regarding a TOT measure. Attached for Council's review and discussion are the draft resolution, ballot arguments, and designation of funds list for the TOT ballot measure as adopted by the Council in August 2000. Additionally, ! contacted the Chamber of Commerce on Tuesday, April 23, requesting that they call me regarding the Board discussion on the potential Room Occupancy Tax ballot measure after their April 24th Board meeting. ! had received no word from the Chamber regarding their Board's discussion as of noon Friday. I understand that the Chamber is preparing a letter for the Council, and as soon we receive this, we will deliver it to the Council for your information. Staff has also included for Council's information a chart of Room Occupancy Tax in over 40 cities in California, which includes information on any special use of the funds, if they are designated to the General Fund, and if any of the funds are used for tourism. (Continued on page 2) RECOMHENDED ACTION: Discuss and provide direction on possible ballot measures regarding Room Occupancy Tax and a letter to Virginia Strom-Martin regarding being included on the special legislation for sales tax. Requested by: Prepared by: Attachment: City Council Candace Horsley, City Manager~ 1i 2000 TOT ballot measure documents and TOT city chart 2. Minutes of Board of Supervisor April 16, 2002 meeting 3. Draft letter for Virginia Strom-Martin Approved: ~~-~ Candace Horsley, ti%Manager 2. Mendocino Council of Governments (MCOG) Street Rehabilitation Through Local Sales Tax Discussion: Last month, the City Council discussed the possibility of placing a sales tax measure on the November 2002 ballot for purposes of rehabilitation of local streets. Due to the HCOG survey results, the Council determined not to include this on the November ballot, but directed staff to proceed with pursuing information regarding a Transportation Authority within IVlendocino County. [n speaking with Phil Dow, Executive Director of MCOG, he indicated that MCOG will proceed with discussions of a possible transportation authority within IVlendocino County, but it is very unlikely that this will be completed in time for the November 2002 election. Individually, the cities of Willits, Fort Bragg, Point Arena and the County of Mendocino have all approved letters to Assemblymember Virginia Strom-Martin requesting her sponsorship of special legislation to allow the agencies to have an increase in state approved sales tax limits within their jurisdictions, as a possible ballot measure. Only the cities of Willits and Point Arena have taken action to place the road rehabilitation measure on the November 2002 ballot for approval from their constituents for a half-cent sales tax increase for funding of maintenance and repair of their cities' road systems. Attached for Council's information are the Mendocino County Board of Supervisors' minutes from the April 16, 2002 meeting, where they request of Virginia Strom-Martin that they be included in the special legislation to allow a sales tax measure. The Board has not as yet voted to actually place the measure on the ballot. This item is before the Council, as a decision must be made by May 1, as to whether the Council would request that we be included, along with all the other cities and the County of rvlendocino, on this special legislation sponsored by Virginia Strom-Martin. This would allow flexibility for the Council to consider placement, if not on this ballot measure, for future ballot measures, without having to return to the legislature requesting our own individual bill for the City of Ukiah. It is staff's understanding that the City of Fort Bragg is not intending to go forward on the 2002 ballot measure, but they have asked to be included in this legislation so that they will have that flexibility in future ballot years. Staff is requesting Council's approval to request that the City of Ukiah be included with the other Mendocino County jurisdictions in Strom-Martin's special legislation. 4:Can:ASRBallot.050102 2 and execution of a Grant Agreement and any amendment thereto from the Planning/Technical Assistance Allocation of the State Community Development Block Grant Program. Discussion followed concerning the City taking the lead in assisting with the development of a Homeless Shelter facility in Ukiah and the County's contribution to the project. City Manager Horsley advised that the County has two staff members on the Committee and has tentatively approved $50,000 for a temporary homeless shelter in their budget. She explained that, eventually, the Planning/Technical Assistance Grant would assist in obtaining a permanent facility for the homeless. The project site would have to adhere to the City's Homeless Shelter Guidelines if it were located within the City Limits. She further noted once a location has been selected, it would take both the City and the County to apply jointly for a CDBG grant for funding needed and it would entail a two-year application process. Motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. 9c. i. Discussion and Direction to Staff Re.qardino Ballot Measures for: 1) Transient Occ, upancy Tax Be Increased From 8% to 10% in the City of Ukiah; 2) Property Tax Transfer Modification; 3) Assign Numbers to Council Seats with Re,qard to Elections; and 4) Elected Versus Rotational Mayor; Four-Year Term, ii. Adoption of Resolution Presenting Ballot Measure{s) as Incorporated in Item 9d. Mayor Mastin advised that at the recent Budget hearing, the Council directed staff to bdng back for discussion, various items for consideration to place on the November ballot. AN INCREASE OF TRANSIENT OCCUPANCY TAX (TOT) FROM 8% TO 10% Mayor Mastin explained that at the election in 1998, the TOT rate for the County was approved at the rate of 10%. An increase from 8% to 10% would bring the City of Ukiah to the same level as the County's TOT rate. Any tax increase needs to go before the voters. If approved by the electorate, it will bring all motel accommodations within the County of Mendocino into an equal competitive situation. Councilmember Libby inquired as to the timeframe for getting the measures on the ballot. City Clerk Ulvila advised that once Council approves a Resolution designating the ballot measures, she will publish a notice in the newspaper that will designate each title of the ballot measure title and allowing a 10-day response period to receive arguments for or against each ballot measure. The resolution is forwarded to the County Clerk's office. She noted the resolution would also authorize the City Attorney to prepare an Impartial Analysis of each ballot measure. This procedure needs to be completed before August 11, 2000. Discussion followed concerning the timeframe for Council to select ballot measures and ~uly 19, 2000 Page 5 of 14 allowing the public ample time to submit their views concerning the ballot measures. There was an inquiry by Council as to the electorate vote needed for passage of such a measure. City Attomey Rapport did not think passage of an increase in the TOT would require a two-thirds vote and could be passed with a simple majority vote. Councilmember Baldwin supported putting the measure on the ballot to allow the constituency to vote on the issue. Councilmember Ashiku explained that when the County increased the TOT, they lobbied the business community for support. The lodging industry requested a commitment from the County that some of the funds generated by the increased tax would be used for a promotional alliance in the communities. He felt this is also appropriate in the Ukiah community. Discussion followed concerning the City's current TOT revenue and it was estimated to be $200,000 per year and what the increased tax would generate in revenue to the City from the City's current hotels. Jim Mulheren, 621 Capps Lane, advised that the Chamber of Commerce held their regular Board meeting today and discussed the issue. He stated that they currently receive 23% of the Occupancy Tax from the County, and approximately 10% from the City. The Chamber would like to see the City contributing towards promotion of the City and could gather the support of the business community. Discussion followed concerning whether to increase the City's Occupancy Tax and possible benefits to the community. Many Councilmembers were of the opinion that the issue should be left to the voters to decide. It was also noted the City's lower rate could be incentive for travelers to stay in Ukiah motels rather than outside the City limits. There was discussion concerning the impacts to Anderson Valley residents and how they benefited by the increased tax with assistance to the police and fire departments response to emergency issues, promotion of their local business economy, and increased job market. Further discussion followed concerning supporting City of Ukiah businesses with a portion of the increase in the Occupancy Tax, as well as the possibility of targeting funds for specific projects. City Attorney Rapport advised if the ballot measure targets specific projects, it would then be considered a Special Tax and would require a two-thirds vote of the electorate for passage. Councilmember Baldwin discussed targeting the Occupancy Tax revenues for specific projects such as open space, creeks, bike paths, and park development, and possibly 20% of the revenue for the Chamber of Commerce and tourism. In this way the public would know where the money would be spent. City Manager Horsley explained the currently the Occupancy Tax revenue goes into the Jdy ooo Page 6 of 14 General Fund. She noted that the City has allocated $19,000 to the Chamber of Commerce and $10,000 to the Main Street Program that is used for economic development and tourism. Considerable discussion followed concerning issues related to increasing the Occupancy Tax of whether to designate the Occupancy Tax for specific purposes on the ballot; the way in which the Board of Supervisors handled the matter of increasing the tax; designating a certain percentage of the tax to the Chamber of Commerce; Council approving a resolution at this meeting and then designating the funds for specific purposes at the next Council meeting; and Public Safety expenses associated with development of promotional activities in the community. Sue Patel, owner of the Ramada Limited on Talmage Road, was of the opinion that most travelers look at the tax rate when booking lodging. She felt Ukiah should be promoted more and noted their brochure rack does not have a brochure for Ukiah. However, other brochures for coastal towns are stocked. She was not opposed to an increase in the tax if funds could be used to promote the Ukiah are more. City Manager Horsley explained that when the County approved the TOT ballot measure, the revenue was not specifically targeted on the ballot for specific purposes. However, the Board of Supervisors made a commitment of a certain percentage towards the promotion of tourism in the County. There are several different brochures about Ukiah that have been development by the City, the Chamber of Commerce, and the Main Street Program. A brochure related more towards Ukiah valley tourism should be updated with a current list of activities. Discussion followed concerning the County's promotion of the Coastal areas. There was further discussion concerning not making the use of the funds part of the actual ballot measure and of Council taking action separate from the Ballot Measure that would make a commitment to use the funds for specific purposes. It was noted that a future Council could change how the funds are allocated. Discussion of creating brochures and providing further information on a Web site followed. City Manager Horsley stated she could provide Council with further information concerning revenues from the Occupancy Tax as well as projected revenues with an increase. Should Council decide to include an increase in the Occupancy Tax in the Resolution tonight, further discussion concerning specific allocations could be had at the next Council meeting. Discussion followed concerning a guaranteed performance of the agencies in which Council allocates funding from the Occupancy Tax for specific purposes. A poll of Council concerning whether to include the Occupancy Tax increase on the ballot with a Consensus by Council that without further information, they could not include the measure on the ballot for the November election. July tg, 2000 Page 7 of 14 AGENDA ITEM NO. 9ct MEETING DATE: April 17, 2002 SUMMARY REPORT SUBJECT: Consideration of Ballot Measures for November 2002 Election, including Room Occupancy Tax The City Council requested staff to return to the Council with information regarding the transit/room occupancy tax as a possible ballot measure for the November election. Currently, within the City of Ukiah limits, there is an 8% room occupancy tax on motel rooms. However, just outside of our borders in the county area, the room occupancy tax is at :[0%. A proposed ballot measure would request the voters to approve a 2% increase from 8% to :[0% within the city limits. The current room occupancy tax revenue within the City of Ukiah, at 8%, is estimated to be $260,000 for fiscal year 2001-2002. ]:f a :[0% rate had been applied, the City would have received $325,000 in revenue, a difference of $65,000. Though this is not a large increase in revenue to the City, we continue to attract new hotel developments within the City limits and expect additional income from this source in the future. Currently, two new motels were built in the last 12 months. As we have not yet received the sales tax dollars for these facilities, it is a conservative estimate that we would exact an additional $50,000 in revenue per year. ]:n addition, as the State continues to pull long term funding from the City and seeks other methods of acquiring new money from cities, any additional revenue is an important source for continuance of City programs and capital improvement projects. (Continued on page 2) RECOMMENDED ACTION: Discuss and provide direction regarding the increase of the Room Occupancy Tax from 8% to 10% in the City of Ukiah, as well as another ballot measures Council would consider for the November election. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachment: N/A City Council Candace Horsley, City Manager N/A None Approved: Candace Horsley, Cit~Manager The City previously placed this ballot measure on the November 2000 election and, even though it was a tax for visitors versus residents, it did not pass. An important factor this year, if the Council determines to place this measure on the ballot, is a well-coordinated education program for the citizens so they fully understand the significance of this measure. Jim Mulhern of the Chamber of Commerce stated at the last Council meeting that the Chamber of Commerce would support this measure and will assist in educating the public as to its benefits. The City Attorney has opined that increasing the Room Occupancy Tax would require a majority vote, as long as the measure did not specify how the tax revenues would be used. ]~f the tax measure specifies use of the revenues, it becomes a special tax and requires a two-thirds favorable vote to pass. These requirements are contained in Article 13C, Section 2B, of the State Constitution that was enacted by Proposition 218. Staff is requesting Council's discussion and determination as to whether it desires to present the Room Occupancy Tax increase from 8% to 10% on the November 2002 Ballot. ]~f the Council desires such action, staff will return to the Council with the appropriate ballot measures, arguments, and Resolution for presenting such a ballot measure on the November election. Council may also choose to discuss other possible ballot measures and provide direction to staff. 4:Can:ASR.totballot.402 ITEM NO. Z0a DATE: August 16, 2000 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING USE OF INCREASE OF TRANSIENT OCCUPANCY TAX At the August 2, 2000 City Council meeting, the Council approved placing the issue of modifying the Transient Occupancy Tax (TOT) from 8% to 10% within the City boundaries on the November ballot. Additionally, the Council directed staff to return at the next Council meeting with a resolution, which would designate these increased funds solely for the purposes of: 2. 3. 4. Promotion of the City of Ukiah and its tourist industry Beautification of commercial areas in the City of Ukiah Support of homeless shelters The acquisition or development of parks and open space in the City of Ukiah The Council desires to adopt such a resolution to inform the community of how the increased funds would be spent to improve, beautify, and promote the Ukiah area, if the Ballot Measure is successful. RECOMMENDED ACTION: Adopt resolution designating use of increased TOT taxes, if approved by electorate at November election. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Make modifications to the draft resolution prior to adopting. 2. Determine adoption of resolution is not necessary at this time. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A City Council Candace Horsley, City Manager N/A 1. Draft Resolution for adoption. APPROVED!._ Candace Horsley, City }~anager RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING ALLOWABLE USES OF HOTEL- MOTEL ROOM OCCUPANCY TAX REVENUES RESULTING FROM AN INCREASE IN THE TAX RATE FROM 8% TO 10%. WHEREAS, 1. The City of Ukiah in 1965 adopted Sections 1750-1763 (Chapter 8A of Division One) of the Ukiah City Code ("UCC"), establishing a hotel-motel room occupancy tax by an' ordinance known as the Uniform Transient Occupa~ncy Tax Ordinance; and 2. Said tax is a general excise tax imposed on each transient paying for the privilege of occupying any hotel or motel located within the City; and 3. The revenues produced by the Hotel-Motel Room Occupancy Tax are deposited into the City's general fund and used for general governmental purposes of the City; and 4. At Feast since1990, the rate of tax has been established by UCC Section 1752 at 8% of the rent charged by a hotel or motel operator to stay in a room in the hotel or motel; and 5. The City Council has determined to present to the voters of the City at the Statewide General election scheduled for November 7, 2000, a measure which would increase the tax rate provided in UCC Section 1752 to 10% of the rent charged by a hotel or motel operator ("rate increase"), but would make no other changes to the Uniform Transient Occupancy Tax Ordinance; and 6. If the rate increase is approved by a majority vote of the voters in the November 7, 2000, election, the Hotel-Motel Room Occupancy Tax will remain a general excise tax in the City to be used for the general governmental purposes of the City; and 7. The City Council expects the revenues from the City's Hotel-Motel Room Occupancy Tax to increase in the coming years due to the increase in the number of hotels and motels within the City; and 8. The City Council also expects an increase in revenues deposited in the general fund resulting from the rate increase if it is approved by the voters; and 9. The City Council wants to inform the voters of the City and future City S:~U[Resos00\TOT.wpd August 9, 2000 1 Councils how it expects to spend the revenue increase to the City resulting from the rate increase; NOW, THEREFORE, BE IT RESOLVED as follows: 1. The City Council shall use increased revenues that may result from the tax increase exclusively for the following purposes: A. Promotion of the City of Ukiah and its tourist industry; B. Beautification of commercial areas in the City of Ukiah; C. Support of homeless shelters; and D. The acquisition or development of parks and open space in the City of Ukiah; 2. Prior to conducting public hearings on the annual budget, the Finance Director shall report to the City CoUncil the total tax revenues attributable to the tax increase projected for the next fiscal year, commencing July 1. The projection shall be based on the actual revenues received from the tax increase in the previous fiscal year and reasonable assumptions about the potential change in such revenues for the upcoming fiscal year. A specific budget for the use of these revenues among the categories specified in Section 1 of this Resolution shall be prepared and approved each year as part of the City Council's approval of the annual budget for the City of Ukiah. 3. The City Council does not intend any portion of this resolution to change the Hotel-Motel Room Occupancy Tax from a general excise tax to a special tax or assessment. If a court of competent jurisdiction were to determine in a final, non- appealable judgment that this resolution or any portion thereof converts such tax or all or any portion of the revenues produced by such tax from a general tax to a special tax or assessment, then this resolution is and shall be to that extent null and void. PASSED AND ADOPTED this 16th day of August, 2000, by the following roll call vote: AYES: NOES: ABSENT: A'I-rEST: Jim Mastin, Mayor Marie 'Ulvila,, City Clerk S:~U~Resos00~TOT,wpd August 9, 2000 2 RESOLUTION NO. 2001- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH PRESENTING BALLOT MEASURE MAKING THE CITY CLERK POSITION APPOINTIVE RATHER THAN ELECTIVE, THE OFFICE OF MAYOR APPOINTED FROM AMONG THE FIVE COUNClLMEMBERS RATHER THAN SEPARATELY ELECTED, THE MAYOR'S TERM FOUR YEARS RATHER THAN TWO, AND AMENDING UKIAH CITY CODE SECTION 1752 BY INCRESiNG THE HOTEL-MOTEL ROOM OCCUPANCY TAX FROM 8% TO 10% IN THE CITY OF UKIAH; TRANSMITTING MEASURES TO CITY ATTORNEY FOR IMPARTIAL ANALYSIS; AND AUTHORIZING ARGUMENTS AND REBUTTAL ARGUMENTS IN FAVOR OF MEASURES WHEREAS, 1. The City Council of the City of Ukiah adopted Resolution No. 2000-42 on May 3, 2000, setting the date for the General Municipal Election .of the City of Ukiah to be held on the same day as the Statewide General Election of November 7, 2000; and 2. The City Council has determined to present ~..:~ propositions, as set forth below, at the General Municipal Election; NOW, THEREFORE, BE IT RESOLVED that: 1. The following ballot propositions shall be presented to the voters at the general election: MEASURE Shall the office of City Clerk be appointive rather than elective? / /Yes /.__/No MEASURE Shall the office of Mayor be appointed by the City Council from among five elected City Council members rather than elected? / /Yes /._/No Resolution No. 2001- Page lof2 MEASURE If the office of elective Mayor is not eliminated, should the current two-year term of office be increased to a four-year term of office? / /Yes /.__/No MEASURE Amends Ukiah City Code Section 1752 by increasing the Hotel-Motel Room Occupancy Tax from 8% to 10% in the City of Ukiah? / /Yes / /No 2. The City Clerk shall transmit a copy of the ballot measures set forth in paragraph 1 to the City Attorney for the preparation of an impartial analysis as required by Elections Code §9280. 3. The City Council shall file ballot arguments in favor of the ballot measures set forth in Paragraph 1. If any argument is submitted in opposition to the measures, the Mayor is hereby authorized to file a rebuttal argument on behalf of the City Council as authorized by Elections code Section 9285. PASSED AND ADOPTED this 2nd day August, 2000, by the following roll call vote. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk Resolution No. 2001- Page 2of 2 ITEM NO. tta DATE: July 5, 2006 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION DECLARING RESULTS OF SPECIAL MUNICIPAL ELECTION OF JUNE 6, 2006 Now that all of the votes from the June 6, 2006 Special Municipal Election are verified by the Mendocino County Clerk, the City Council must adopt a Resolution declaring the results of the Special Municipal Election. Certification of the Election by the Mendocino County Clerk is attached, along with the invoice for the cost of the election. RECOMMENDED ACTION: Adopt Resolution Declaring Results of June 6, 2006 Special Municipal Election ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A City of Ukiah Electorate , . Marie Ulvila, City Clerk Candace Horsley, City Manager and David Rapport, City Attorney 1. Resolution with Attached Election Results APPROVED: Candace Horsley, City Manage~ ASR:Election Results June 2006 ATTACHMENT.. I RESOLUTION NO. 2006- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH CALIFORNIA, RECITING THE FACT OF THE SPECIAL MUNICIPAL ELECTION HELD ON JUNE 6, 2006, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a Special Municipal Election was held and conducted in the City of Ukiah, California, on Tuesday, June 6, 2006, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, pursuant to Resolution No. 2006-39 adopted on February 15, 2006, the Mendocino County Elections Department and the Mendocino County Clerk's office canvassed the returns of the election and certified the results to this City Council, the results are received, attached and made a part hereof as "Exhibit A". NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF UKIAH, CALIFORNIA, DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That a total of 3,315 (Measure V) votes were cast in the City with 1,822 in favor and 1,493 against. SECTION 2. That the number of votes given at each precinct and the number of votes given in the City for and against the measures are listed in "Exhibit A" attached. SECTION 3. The City Council does declare and determine that as a result of the election, a simple majority of the voters voting on "Measure V" relating to "Shall the original system be restored whereby the City Council appoints the mayor from among the five elected City Council members, all of whom serve four year terms, and the practice of the direct election of the mayor for a two year term be eliminated?", did vote in favor of this measure, and the measures were carried, and shall be deemed adopted and ratified. Resolution No. 2006- Page 1of 2 SECTION 4. The City Clerk shall enter on the records of the City Council of the City of Ukiah, a statement of the result of the election, showing: (1) The whole number of ballots cast in the City; (2) The measure voted upon (3) The number of votes given at each precinct for and against the measure; and (4) The total number of votes given in the City for and against the measure. SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED AND ADOPTED this 5th day July, 2006, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mark Ashiku, Mayor Gail Petersen Deputy City Clerk Resolution No. 2006- Page 2of 2 MARSHA A. WHARFF ASSESSOR - COUNTY CLERK - RECORDER REGISTRAR OF VOTERS COMMISSIONER OF CIVIL MARRIAGES ASSESSOR FAX: (707) 463-6597 CLERK-RECORDER FAX: (707) 463-4257 June 29, 2006 COUNTY OF MENDOCINO OFFICE OFTHE ASSESSOR - COUNTY CLERK- RECORDER 501 LOW GAP ROAD, RM. 1020 UKIAH, CALIFORNIA 95482 e-mail: acr@co.mendocino.ca.us SUSAN M. RANOCHAK ASSISTANT ASSESSOR (707) 463-4311 CINDY L. FRANCI ASSISTANT CLERK-RECORDER County Clerk: (707) 463-4370 Recorder: (707) 463-4376 ANNE B. HOLDEN ASSISTANT REGISTRAR OF VOTERS (707} 463-4371 City Clerk City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 Re: June 6, 2006, Election Results Enclosed is the Certificate of County Clerk to the Result of the Canvass for the Municipal Election held June 6, 2006. Very truly yours, Marsha A. Wharff Assessor-County Clerk-Recorder CERTIFICATE OF COUNTY CLERK TO RESULT OF THE CANVASS AT THE DIRECT PRIMARY ELECTION HELD JUNE 6, 2006 STATE OF CALIFORNIA ) COUNTY OF MENDOCINO ) I, MARSHA A. WHARFF, COUNTY CLERK OF SAID COUNTY, DO HEREBY CERT~Y THAT, IN PURSUANCE OF THE PROVISIONS OF SECTION 15301 OF THE ELECTION CODE, I DID CANVASS THE RETURNS OF THE VOTES CAST IN THE FIRST ASSEMBLY DISTRICT IN SAID COUNTY, AT THE DIRECT PRIMARY ELECTION HELD ON JUNE 6, 2006, FOR ELECTIVE PUBLIC OFFICES, AND FOR AND AGAINST EACH MEASURE SUBMITTED TO THE VOTE OF THE VOTERS, AND THAT THE STATEMENT OF THE VOTES CAST TO WHICH THIS CERTI3'ICATE IS ATTACHED, SHOWS THE TOTAL NUMBER OF VOTES CAST IN SAID ASSEMBLY DISTRICT IN SAID COUNTY AND THE TOTALS AS SHOWN FOR EACH CANDIDATE AND FOR AND AGAINST EACH MEASURE ARE FULL, TRUE AND CORRECT. WITNESS MY HAND AND OFFICIAL SEAL THIS 20TH DAY OF JUNE, 2006. (SEAL) MARSHA A. WHARFF, Count2~/~lerk in and for the County of Mendocino, State of California Statement of Votes Cast Date:06/21/06 Time:08:23:20 COUNTY OF MENDOCINO Page:176 of 180 DIRECT PRIMARY ELECTION JUNE 6, 2006 SOVC For Jurisdiction Wide, All Counters, All Races PROPOSITION 82 MEASURE V- CITY OF UKIAH ;> > > m 0 ~ o m 0 Jurisdiction Wide CONSOL PREC NO 100001 827 331 156 175 CONSOL PREC NO 100002 726 342 122 22£ CONSOL PREC NO 100003 693 323 116 203 CONSOL PREC NO 100004 796 343 129 214 CONSOL PREC NO 100005 576 324 98 22~ CONSOL PREC NO 100006 636 346 109 23~ CONSOL PREC NO 100007 301 128 40 88 - CONSOL PREC NO 100008 687 237 90 147 CONSOL PREC NO 100009 687 335 130 205 - CONSOL PKEC NO 200001 288 132 63 65 288 130 62 68 CONSOL PREC NO 200002 512 241 84 157 512 231 132 99 CONSOL PREC NO 200003 759 388 171 217 759 380 208 172 CONSOL PREC NO 200004 265 150 64 8~ 265 149 95 54 CONSOL PREC NO 200005 247 119 40 7¢ CONSOL PREC NO 300001 765 432 206 226 CONSOL PREC NO 300002 807 420 226 194 CONSOL PREC NO 300003 640 302 140 162 CONSOL PREC NO 300004 557 305 136 169 CONSOL PREC NO 300005 669 344 133 211 CONSOL PREC NO 300006 666 352 159 193 CONSOL PREC NO 300007 881 365 188 17'7 CONSOL PREC NO 300008 916 486 275 211 CONSOL PREC NO 400001 741 416 196 220 CONSOL PREC NO 400002 663 360 176 184 CONSOL PREC NO 400003 333 158 82 76 - CONSOL PREC NO 400004 846 445 237 208 - CONSOL PREC NO 400005 908 480 243 237 - CONSOL PREC NO 400006 341 183 93 90 - CONSOL PREC NO 500001 239 156 82 74 CONSOL PREC NO 500002 5 l 8 339 190 149 CONSOL PREC NO 500003 261 162 89 73 CONSOL PREC NO 500004 740 377 248 129 CONSOL PREC NO 500005 407 223 132 91 CONSOL PREC NO 500006 310 131 80 51 CONSOL PREC NO 500007 634 350 169 181 CONSOL PKEC NO 500008 491 240 122 118 CONSOL PREC NO 500009 258 142 65 77 CONSOL PREC NO 999101 71 37 17 20 CONSOL PREC NO 999102 114 44 19 25 CONSOL PREC NO 999103 205 105 47 58 CONSOL PREC NO 999104 162 74 40 34 CONSOL PREC NO 999105 130 72 29 43 CONSOL PREC NO 999106 124 57 32 25 CONSOL PREC NO 999107 17 6 3 3 CONSOL PREC NO 999108 235 87 33 54 CONSOL PREC NO 999109 240 103 38 65 CONSOL PREC NO 999110 181 82 40 42 Statement of Votes Cast Date:06/21/06 Time:08:23:20 COUNTY OF MENDOCINO Page:177 of 180 DIRECT PRIMARY ELECTION JUNE 6, 2006 SOVC For Jurisdiction Wide, All Counters, All Races PROPOSITION 82 MEASURE V- CITY OF UKtAH > z z CONSOL ?REC NO 999111 208 85 30 55 CONSOL ?REC NO 999112 160 83 41 42 CONSOL PREC NO 999113 222 92 28 64 CONSOL PREC NO 999114 30 9 5 4 CONSOL PREC NO 999115 96 33 17 16, CONSOL PREC NO 999116 162 43 20 22 CONSOL PREC NO 999117 129 50 15 CONSOL PREC NO 999118 22 12 4 CONSOL PREC NO 999119 133 29 16 12 CONSOL PREC NO 999120 173 76 33 42 CONSOL PREC NO 999121 6l 22 9 12 - CONSOL PREC NO 999122 2 2 1 2 2 1 CONSOL PREC NO 999123 166 80 28 CONSOL PREC NO 999124 183 99 35 64 CONSOL PREC NO 999125 66 39 23 CONSOL PREC NO 999126 45 19 9 lC CONSOL PREC NO 999127 40 27 10 CONSOL PREC NO 999128 159 75 30 45 CONSOL PREC NO 999129 157 38 20 18 CONSOL PREC NO 999201 5 1 0 5 I 1 CONSOL PREC NO 999202 217 117 45 72 217 119 66 53 CONSOL PREC NO 999203 239 126 49 7'7 239 126 75 51 CONSOL PREC NO 999204 224 97 39 58 224 93 52 41 CONSOL PREC NO 999205 231 145 66 79 231 139 74 65 CONSOL PREC NO 999206 205 66 22 44 205 67 30 37 CONSOL PREC NO 999207 155 53 24 29 155 52 21 31 CONSOL PREC NO 999208 135 37 23 14 135 37 21 16 CONSOL PREC NO 999209 178 67 33 34 178 69 37 32 CONSOL PREC NO 999210 166 72 33 39 166 72 33 39 CONSOL PREC NO 999211 185 94 49 45 185 94 48 46 CONSOL PREC NO 999212 134 61 30 31 134 61 29 32 CONSOL PREC NO 999213 145 54 14 40 145 52 30 22 CONSOL PREC NO 999214 142 69 36 33 142 69 44 25 CONSOL PREC NO 999215 200 120 62 58 200 122 84 38 CONSOL PREC NO 999216 248 131 58 73 248 131 83 48 CONSOL PREC NO 999217 106 45 24 21 106 44 26 18 CONSOL PREC NO 999218 200 76 40 36 200 75 38 37 CONSOL PREC NO 999219 221 78 51 27 221 76 36 40 CONSOL PREC NO 999220 206 128 49 79 206 l 31 70 61 CONSOL PREC NO 999221 235 129 6l 68 235 130 78 52 CONSOL PREC NO 999222 173 73 38 35 173 73 43 30 CONSOL PREC NO 999223 160 52 25 27 160 52 30 22 CONSOL PREC NO 999224 245 118 50 68 245 118 66 52 CONSOL PREC NO 999225 153 30 15 15 153 30 14 16 CONSOL PREC NO 999226 142 49 27 22 142 50 24 26 CONSOL PREC NO 999227 144 71 38 33 144 70 47 23 CONSOL PREC NO 999228 136 48 18 30 136 48 17 31 CONSOL PREC NO 999229 187 84 47 37 187 80 35 45 Statement of Votes Cast Date:06/21/06 Time:08:23:20 COUNTY OF MENDOCINO Page:178 of 180 DIRECT PRIMARY ELECTION JUNE 6, 2006 SOVC For Jurisdiction Wide, All Counters, All Races PROPOSITION 82 MEASURE V- CITY OF UKIAH CONSOL PREC NO 999230 183 50 21 29 183 52 21 31 CONSOL PREC NO 999231 195 92 39 53 195 90 51 39 CONSOL PREC NO 999232 243 107 56 51 CONSOL PREC NO 999233 60 19 14 5 CONSOL PREC NO 999234 207 56 28 28 CONSOL PREC NO 999301 235 132 88 44 CONSOL PREC NO 999302 123 71 44 27 CONSOL PREC NO 999303 186 102 53 49 CONSOL PREC NO 999304 194 74 33 41 CONSOL PREC NO 999305 201 84 49 35 CONSOL PREC NO 999306 147 67 37 30 CONSOL PREC NO 999307 158 81 32 49 CONSOL PREC NO 999308 186 61 36 25 CONSOL PREC NO 999309 200 110 58 52 CONSOL PREC NO 999310 141 74 47 27 CONSOL PREC NO 999311 107 55 34 21: CONSOL PREC NO 999312 231 76 47 2f CONSOL PREC NO 999313 253 83 40 42 - CONSOL PREC NO 999314 239 137 78 5f - CONSOL PREC NO 999315 161 93 61 3~ - CONSOL PREC NO 999316 179 102 40 6~ - CONSOL PREC NO 999317 2 2 0 CONSOL PREC NO 999318 144 80 40 4£ CONSOL PREC NO 999319 196 103 53 5£ - CONSOL PREC NO 999320 217 123 59 64 CONSOL PREC NO 999321 13 7 6 CONSOL PREC NO 999322 208 73 34 3~ CONSOL PREC NO 999323 132 50 27 23 CONSOL PREC NO 999324 171 56 32 24 CONSOL PREC NO 999325 102 34 26 CONSOL PREC NO 999326 217 122 51 71 CONSOL PREC NO 999327 0 0 0 CONSOL PREC NO 999401 105 54 33 21 CONSOL PREC NO 999402 91 37 32 5 CONSOL PREC NO 999403 10 3 3 13 - CONSOL PREC NO 999404 193 80 54 26 - CONSOL PREC NO 999405 44 24 16 8 - CONSOL PREC NO 999406 152 81 43 31]- CONSOL PREC NO 999407 131 82 39 43 - CONSOL PREC NO 999408 136 73 34 39 CONSOL PREC NO 999409 167 95 43 52 CONSOL PREC NO 999410 184 92 58 34 CONSOL PREC NO 99941 l 199 109 54 55 CONSOL PREC NO 999412 155 106 42 64 CONSOL PREC NO 999413 87 42 28 14 CONSOL PREC NO 999414 251 148 77 71 CONSOL PREC NO 999415 162 71 38 33 CONSOL PREC NO 999416 176 93 38 55 Statement of Votes Cast Date:06/21/06 Time:08:23:20 COUNTY OF MENDOCINO Page: 179 of 180 DIRECT PRIMARY ELECTION JUNE 6, 2006 SOVC For Jurisdiction Wide, All Counters, All Races PROPOSITION 82 MEASURE V- CITY OF UKIAH ~ ~ ~' o ~ ~ ~ o CONSOL PREC NO 999417 54 39 16 23 CONSOL PREC NO 999418 246 120 58 62 - CONSOL PREC NO 999419 228 124 73 51 CONSOL PREC NO 999420 210 83 34 49 - CONSOL PREC NO 999421 212 115 74 41 CONSOL PREC NO 999422 230 143 80 63 CONSOL PREC NO 999423 98 63 33 30 CONSOL PREC NO 999424 202 99 40 59 CONSOL PREC NO 999425 225 133 80 53 CONSOL PREC NO 999426 161 46 23 23 CONSOL PREC NO 999427 165 62 33 29 CONSOL PREC NO 999428 222 111 54 57 CONSOL PREC NO 999429 167 93 54 39 CONSOL PREC NO 999430 0 0 0 0 CONSOL PREC NO 999431 0 0 0 0 CONSOL PREC NO 999432 157 89 49 40 CONSOL PREC NO 999433 106 36 19 17 CONSOL PREC NO 999434 197 100 44 56 CONSOL PREC NO 999435 194 68 36 32 CONSOL PREC NO 999436 176 96 49 47 CONSOL PREC NO 999437 241 104 68 36 CONSOL PREC NO 999438 150 73 28 45 CONSOL PREC NO 999439 17 9 4 5 CONSOL PREC NO 999440 10 6 0 6 CONSOL PREC NO 999501 190 107 53 54 CONSOL PREC NO 999502 188 106 68 38 CONSOL PREC NO 999503 108 59 30 29 CONSOL PREC NO 999504 192 93 61 32 CONSOL PREC NO 999505 218 124 78 46, CONSOL PREC NO 999506 190 113 62 5 li CONSOL PREC NO 999507 195 104 62 4~ CONSOL PREC NO 999508 138 74 40 34 CONSOL PREC NO 999509 63 37 20 CONSOL PREC NO 999510 246 124 75 4c~ CONSOL PREC NO 999511 63 31 24 CONSOL PREC NO 999512 94 63 25 38 CONSOL PREC NO 999513 231 110 62 4~ CONSOL PREC NO 999514 243 95 59 3~ CONSOL PREC NO 999515 15 6 4 CONSOL PREC NO 999516 156 71 40 31 CONSOL PREC NO 999517 86 59 27 32 CONSOL PREC NO 999518 26 15 1 14 - CONSOL PREC NO 999519 116 56 24 32 - CONSOL PREC NO 999520 82 43 28 15 CONSOL PREC NO 999521 223 131 87 44 CONSOL PREC NO 999522 233 114 66 48 CONSOL PREC NO 999523 130 63 34 29 CONSOL PREC NO 999524 231 93 44 49 Statement of Votes Cast Date:06/21/06 COUNTY OF MENDOCINO rime:08:23:20 DIRECT PRIMARY ELECTION Page: 180 of 180 June 6, 2006 SOVC For Jurisdiction Wide, All Counters, All Races PROPOSITION 82 MEASURE V-CITY OF UKI^H ;> > > CONSOL PREC NO 999525 218 120 54 66 CONSOL PREC NO 999526 178 55 33 22 CONSOL PREC NO 999527 98 27 12 15 CONSOL PREC NO 999528 181 71 36 35 CONSOL PREC NO 999529 183 109 42 67 CONSOL PREC NO 999530 221 113 48 65 CONSOL PREC NO 999531 17 12 5 7, CONSOL PREC NO 999532 86 46 21 25~ CONSOL PREC NO 999533 234 107 35 72 CONSOL PREC NO 999534 207 102 30 72 CONSOL PREC NO 999535 142 87 38 49 - CONSOL PREC NO 999536 243 126 57 69 - CONSOL PREC NO 999537 138 70 37 33 CONSOL PREC NO 999538 231 102 32 70 CONSOL PREC NO 999539 159 89 49 40 CONSOL PREC NO 999540 28 15 10 5 CONSOL PREC NO 999541 179 105 72 33 Total 47943 23403 11346 12057 7321 3315 1822 1493 COUNTY BOARD OF SUPERVISORS 1ST SUPERVISORIAL DISTRICT 9622 4289 1662 2627 2 2 I 1 2ND SUPERVISORIAL DISTRICT 8076 3645 1646 1999 7319 3313 1821 1492 3RD SUPERVISORIAL DISTRICT 10244 5058 2568 2490 0 0 0 0 4TH SUPERVISORIAL DISTRICT 9743 5044 2608 2436 0 0 0 0 5TH SUPERVISORIAL DISTRICT 10258 5367 2862 2505 0 0 0 0 Total 47943 23403 11346 12057 7321 3315 1822 1493 CITIES FORT BRAGG 3334 1633 851 782 0 0 0 0 POINT ARENA 243 95 59 36 0 0 0 0 UKIAH 7321 3346 1509 1837 7321 3315 1822 1493 WILLITS 2377 1052 517 535 0 0 0 0 UNINCORPORATED 34668 17277 8410 8867 0 0 0 0 Total 47943 23403 11346 12057 7321 3315 1822 1493 AGENDA SUMMARY ITEM NO. llt, DATE: July 5, 2006 REPORT SUBJECT: ADOPTION OF RESOLUTION MAKING APPOINTMENT TO THE AIRPORT COMMISSION A News Release was issued on May 9, 2006 soliciting applicants to fill one (1) expired term on the Airport Commission. As of the June 13, 2006 noon deadline, applications were received from Eric Crane and Jimmy Rickel. Mr. Gary Leonard submitted an application by the deadline; however, he has requested his application be withdrawn at this time. Please note that interviews of applicants for appointment to the Airport Commission are scheduled to begin at 5:45 p.m. on July 5, 2006. RECOMMENDED ACTION: Adopt Resolution making appointment to the Airport Commission. ALTERNATIVE COUNCIL POLICY OPTIONS: Direct staff to re-advertise for the vacancy and/or reschedule appointments accordingly. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Applicants notified of interview and appointment process Ukiah City Council Marie Ulvila, City Clerk Candace Horsley, City Manager 1. Resolution making appointment to the Airport Commission 2. News Release announcing vacancies 3. Terms of City of Ukiah Boards and Commissions 4. Resolution No. 2001-61 - Establishing Procedures for Appointment 5. Applications for appointment Ap p ROVE D :~~Z~r-,_'~---~ Candace Horsley, City~nager ASR: Commission Appointments-Airport July 5, 2006 Page 1 of 1 ATTACHMENT~ RESOLUTION NO. 2006- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MAKING APPOINTMENT TO THE AIRPORT COMMISSION WHEREAS, the annual expiration of terms for City Commissions occurred on June 30, 2006; and WHEREAS, the vacancies were duly advertised until the close of applications at noon on June 13, 2006, with submitted applications timely received and submitted to Council for consideration; and WHEREAS, on July 5, 2006, the City Council interviewed applicants to the Airport Commission, and they are being forwarded for consideration of appointment at this time. NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council approved the nomination submitted per procedures outlined in Resolution No. 2001-61, and do hereby appoint the following person to term on the following Commissions: AIRPORT COMMISSION to fill a term to June 30, 2009; PASSED AND ADOPTED this 5th day of July, 2006, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Mark Ashiku, Mayor Gall Petersen, Deputy City Clerk Page 1 of 1 NEWS RELEASE AYTACHMENT ~ OPPORTUNITY TO SERVE YOUR COMMUNITY DATE: FOR RELEASE: SUBJECT: CONTACT: May 9, 2006 Immediately Vacancies on City of Ukiah Commissions Marie Ulvila, City Clerk, 463-6217 UKIAH, CA. - The City of Ukiah announces there will be vacancies occurring on the Airport Commission, Investment Oversight Committee, Paths, Open Space and Creeks Commission, and the Traffic Engineering Committee effective June 30, 2006. Any qualified individual, who would like to make a difference in their community and is interested in serving as a volunteer for the terms as outlined below, may apply for these upcoming vacancies. Current Commissioners may be eligible to reapply. COMMISSION NUMBER LENGTH RESIDENCY REQUIREMENT OF OF TERM VACANCIES Airport Commission 1 3 Years *Resident within the Sphere of Influence Demolition Permit Review 2 2 Years 1-Resident within the City Limits of Ukiah, Committee with expertise in architecture, building, or a closely related field 1-Representative of the Mendocino County Historical Society or other group/organization involved with local history, or a local historian Investment Oversight 1 2 Years Resident within the City Limits of Ukiah Committee Paths, Open Space, & 3 3 Years 2- Reside within the City Limits of Ukiah Creeks Commission 1-*Resident within the Sphere of Influence Traffic Engineering I N/A Reside within the City Limits of Ukiah Committee *(Sphere of Influence boundaries are ridge top to ridge top, Highway 20 to Burke Hill Road) Applications are located at the reception counter in the administration wing of the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, or call 43-6200 or 463-6217 for an application to be mailed, faxed, or emailed to you. The submittal deadline is Tuesday, June 13, 2006 at noon. Interviews for selected commissions will be held and appointments considered at a regular City Council meeting in June 2006. Marie Ulvila, City Clerk If you have any questions regarding the election process, please contact City Clerk Marie Ulvila at 463-6217. KUKI/KIAH KPFM KMFB Press Democrat KVVNE KOZT KNTI Ukiah Daily Journal KFVVU KZYX PR: Commission Vacancies June 2006 &]'TACHMEN]~ ....~';' TERMS OF CITY OF UKIAH BOARDS AND COMMISSION MEMBERS As of August 17, 2005 *Next City Councilmember to nominate for appointment to this Commission/Board. Date Present Term **Ken Fowler - Chairman 7/7/04 Dottie Deerwester 7/7/04 Bill Beard 8/3/05 **Benjamin Winter 8/3/05 ** Two Commissioners may reside within the Sphere of Influence 6/30/07 6/30/07 6/30/08 6/30/08 Civil Service Board Albert Beltrami (reappointed by Council 9/6/95) Bob Warner (appointed 2003) Ron Caudillo (appointed 2003) Demolition Permit Review Committee - 2 year term (McCowen) Director of Community Development Director of Public Works/City Engineer Building Official Chair of Design Review Committee Mendocino County Historical Society rep, - Judy Pruden (Chairperson) City of Ukiah Resident- William D. French, Jr. 7/7/04 6/30~06 7/7/04 6~30/06 Design Review Board - (Ukiah Redevelopment Agency - 3-year term - URA Commissioner Baldwin) *Donna Berry 8/17/05 6/30/09 Jody Cole 8/17/05 6/30/09 Tom Liden 8/17/05 6/30/09 Estok Menton 8/17/05 6/30/09 Richard Moser 8/17/05 6/30/09 Five persons with design experience: four shall reside, or own real property or a business within the City of Ukiah City Limits;*one shall represent the community at large with no ownership or residence requirement. Disaster Council - City of Ukiah Councilmember - Mari Rodin City Manager - Candace Horsley Police Captain - Chris Dewey Fire Chief- Kurt Latipow City Attorney - David Rapport (no vote) Federal, State and Local Organizations: American Red Cross California Dept. of Forestry Mendocino Emergency Services Authority Mendocino Transit Authority Pacific Bell Pacific Gas and Electric 12/02/98 2000 11/05/97 Second Vice Chair Ukiah Chamber of Commerce Ukiah Unified School District Ukiah Valley Medical Center Emergency Services Coordinator Radio Amateur Civic Emergency Services (R.A.C.E.S.) Terms: August 17, 2005 Page 1 of 2 TERMS OF CITY OF UKIAH BOARDS AND COMMISSION MEMBERS As of August 17, 2005 Date Appointed Investment Oversight Committee - Public Member 2-year term - (Crane) Mark Ashiku - Mayor Mad Rodin - City Councilmember Candace Horsley - City Manager Mike McCann - Finance Director Allen Carter- City Treasurer, Chair Monte Hill- Public Member 6/30/04 Present Term Expires 6/30~06 Library Advisory Commission - City Representative Councilmember Marl Rodin Parks~ Recreation~ and Golf Commission - 3-year term** - (McCowen) Chamise Cubbison Robert Beltrami, Interim Chairman Jonah Freedman Don Rones, Sr. -_Men's Golf Club Julie Dunn - Women's Golf Club Michael Kisslinger John Graft 7/7/04 7/7/04 9/1/04 8/17/05 8/17/05 8/17/05 8/17/05 6/30/07 6/30~O7 6/30/07 6/30/07 6~30/08 6/30/08 6/30/08 ** Two Commissioners may reside within the Sphere of Influence Paths, Open Space~ & Creeks Commission (POSCC): (McCowen) Date Appointed Howell Hawkes 5/21/03 *Fred Koeppel 5/21/03 Dan Holbrook (unexpired term of Bill Randolph) 8/6/05 James Connerton 8/3/05 *Lindsay Leland 8/3/05 Two Commissioners may reside within the Sphere of Influence Term Expires 6/30/06 6/30/06 6/30/06 6/30/08 6/30/08 *Planning Commission-3 year term - (Mayor Ashiku) Mike Whetzel (Ashiku) Ken Anderson (Baldwin) Judy Pruden (Rodin) Kevin Jennings, Vice-Chairman (McCowen) James Mulheren, Chairman (Crane) Date Appointed 1/05/05 1/05/05 1/05/05 1/05/05 1/05/05 Term Expires 11/7/06 (1/07) 11/7/06 (1/07) 11/2008 11/7/06 (1/07) 11/2008 Traffic En.qineerin.q Committee - (McCowen) Public Representative - Vacancy *Steve Turner (Public Rep.) *Bruce Richard (MTA Rep.) Risk Manger - Patsy Archibald City Engineer- Diana Steele Deputy Public Works Director - Rick Seanor Police Captain - Dan Walker Associate Planner - Dave Lohse Superintendent of Public Works - Jerry Whitaker Appointment 2/4/04 Term Expires Terms: August 17, 2005 Page 2 of 2 A-R'ACHM ENT.__~. RESOLUTION NO. 2001-61 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING PROCEDURE FOR FILLING VACANCIES ON CITY COMMISSIONS AND BOARDS. WHEREAS, 1. Ukiah City Code §1151 provides that members of the Planning Commission shall be appointed in accordance with a procedure established by resolution of the City Council; and 2. The City Council adopted a procedure for filling vacancies on the City's boards and commissions, including the Planning Commission; and 3. The City Council has determined that using a uniform procedure will insure fair and consistent treatment of candidates and Councilmembers; 4. The City Council has determined to amend its procedures for appointing commissioners; NOW, THEREFORE, BE IT RESOLVED that the City Council hereby adopts the following amended procedure for filling vacancies on the City's commissions and boards, including the Planning Commission. PROCEDURE FOR FILLING VACANCIES ON COMMISSIONS AND BOARDS The City Council shall fill vacancies on City boards and commissions, using the following procedure. Applicant pool. The City Council shall develop an available pool of candidates for a vacancy by advertising the vacancy at least once in a newspaper of general circulation in Ukiah not less than thirty (30) days prior to the council meeting at which the vacancy is to be filled. The advertisement shall specify a deadline for submitting applications. All completed applications received prior to the deadline shall be included in the pool of available applicants, provided the applicant: a. meets the minimum qualifications for the position as established in the applicable Ukiah City Code section or resolution, establishing the commission or board; and participates in a personal interview, if the City Council conducts personal interviews for the position. The City Council has determined that interviews will be conducted for applicants of the Planning Commission, the Parks, Recreation and Golf Commission, and the Airport Commission. An application shall be deemed complete when signed by the applicant. Applications included in an available pool may be used as a source of nominations for a period of one (1) year from the application deadline. 2. Exceptions. The following shall be considered for appointment or reappointment to a commission or board without submitting a written application: a. Incumbents seeking reappointment for an additional term; b. Elected officials seeking appointment in their capacity as elected officials; c. City staff seeking appointment in their capacity as City staff; do All appointees, except public members, on the Investment Oversight Commission, Traffic Engineering Committee, Cultural Arts Advisory Board and the Disaster Board; e. City Council members, including the Mayor, appointed in their capacity as City Council members; and f. Appointments to the Civil Service Board. Any such exempt applicants shall be considered for appointment, if they submit a written request for consideration within 10 days of the date the appointment is made. 3. Nominations, Each Councilmember, including the Mayor, shall have the right to nominate a candidate from the available pool of candidates. The right to place a name before the City Council for consideration shall rotate among the Councilmembers based on seniority with the most senior Councilmember going first. b. The Council shall vote on each nomination as it is made. A Councilmember's right to make a nomination shall terminate and the right to nominate candidates shall rotate to the next most senior Councilmember, when a Councilmember's nomination is approved by a majority vote of the Councilmembers present or the Councilmember agrees to pass the nomination to the next most senior Councilmember, whichever occurs first. do This process for rotating the right to nominate candidates among Councilmembers to fill vacancies shall be followed for each separate commission or board. 1. The City Clerk shall maintain a record of the last Councilmember to make a nomination for each commission or board. ATTACHMENT # CITY OF UKIAH APPLICATION FOR APPOINTMENT AIRPORT COMMISSION / / I am applying for an appointment to the City of Uklah's AIrport Commission 2. Residence Address ~ ~z¥~,~_~__ ~>~.~¢> Res. Phone 3. Business Address Z.~ or-P-- 5F~,.~¥,-_~ "~b. Bus. Phone 4. Employer c~P--~-- ~,~' ~x.~,,x,.4 Job title Employed since 5. How long have you resided in Ukiah? years; Mendocino County?..~ California? 6. Please list community groups or organizations you are affiliated with and list any offices held. Please answer tile following questions on separate sheets of paper and attach. 7. Why are you applying to serve on the City of Ukiah's Airport Commission? 8. What is your understanding of the purpose, role and responsibility of the Airport Commission? 9. How do you believe your own skills, experience, expertise and perspectives will be beneficial to the wor~ of the Airport Commission? 10. What do you believe is the single most important Airport related issue facing our community, and why?. 11. In your opinion, what type of Airport programs or Airport d4evelopment should the City encourage? 12. In your opinion, what type of Airport programming or Airport development should the City discourage? 13. What kid of ideal community do you envision for Ukiah? 14. Do you have any known projects or conflict of interest related to this Commission? 15. Are there any other City of Ukiah Committees/Commissions in which you are interested and on which you would be willing to serve? Please return this applica, tion and attachments to the City Clerk by Noon on Tuesday, June 13, 2006~. ,Than~/~t in serving the City of Ukiah. Signature ~ Date City of Ukiah, 300 Seminary Avenue, Ukiah, CA 95482-5400 Phone: 463.6217 Fax: 463.6204 Forms: Airport Commission Application City of Ukiah 300 Seminary Ave. Ukiah, Ca 95482 Eric D. Crane 4 Banker Blvd. Ukiah, Ca 95482 1) Name - Eric Douglas Crane 2) Residence Address - 4 Banker Blvd. 3) Business Address - 200 Orr Springs Rd 4) Employer - Crane of Ukiah 5) How long have you resided in: Ukiah - 24 Years Mendocino County - 24 Years California- 30 Years 6) Community groups or organizations: Boy Scouts of America, Order of the Arrow, North Coast Builders Exchange, Aircraft Owners and Pilots Association, Experimental Aircraft Association. 7) Why am I applying to serve on the Airport Commission? Because I believe it is the duty of a citizen to participate in governance. As a member of the Airport Commission I have enjoyed the opportunity to lend my critical thinking ability to facilities upkeep, public relations, and other challenges the airport faces. With all the construction occurring at the facility I believe bring a viewpoint that is particularly valuable to the city at this time. 8) What is your understanding of the purpose, role and responsibility of the Airport Commission? Serve as an advisory body to the City Council on matters pertaining to the Airport. To review guiding documents such as the Airport Master Plan and the City's General Plan to see to it that the council has the tools at it's disposal to make informed decisions with regard to the great resource we have in the Airport. 9) How do you believe your own skills, experience, expertise, and perspectives will be beneficial to the work of the Airport commission? I have a background in construction and resources to draw on with regard to facilities use, planning, development and implementation. I have had a life long love for aviation that will provide me the drive to continue to withstand the cumbersome bureaucratic and political process that are, as you know, a reality of government at every level. 10) What do you believe is the single most important Airport related issue facing our community? And Why? Community education and awareness. If you sit down and look through a FAA facilities directory at airports in this part of the world you will find that a runway of this size and so rich in safety features is quite rare. This Airport saves lives - CDF, CalStar, Ameriflight, in addition to being a wonderful port in a storm for privet pilots. I don't believe the general public is aware of that. People also don't seem to appreciate the benefit to business (and our tax base) the airport provides our community. I believe educating our community as to the benefits of the facility and working toward improving the community that exists at the airport should be among our highest goals. 11) In your opinion, what type of airport programs or Airport development should the airport encourage? With regard to programs: We should be encouraging pilot training at the airport in the form of sponsoring seminars that qualify for the FAA Wings program. This would be a way to help provide additional training to local pilots and foster the sense of community at the airport. Development: In my view the most important thing we can do is keep up to date on the FAA's regulations as they pertain to grant funds. There are millions of dollars in government funds out there to help maintain airports - all we have to do is be sure our governing documents are in good order and that we keep chasing the dollars. Hangers are in strong demand and have been for many years. In recent dialogues with airport users it seems clear that single stall enclosed hangers are the product of highest demand. 12) In your opinion, what Airport programming or Airport development should the city discourage? I can think of no specific program or development types that I have any great concern over. It is however my view that any great idea can be implemented in such a way that it has a negative net result. In short, it should be the roll of governance to find solutions that are equitable to all concerned; not to judge an idea or concept undesirable until the specifics of the plan are brought to light. Just because I didn't think up the way to enable an idea does not mean someone else might have a solid solution. 13) What kind of ideal community do you envision for Ukiah? I tend to think of the ideal as being a world in which people are allowed to pursue their dreams and ambitions in peace; one where governance gets out of the way of itself and everyone else, where government does less and lets people do more; a place where part of enjoying our freedoms would be to not infringe on our neighbors rights to exercise their freedoms as well; a place where people who served in government did so out of a sense of duty and for the greater good rather then as a platform to foist their vision of the world on their community in the name of the greater good. 14) Do you have any known projects or conflict of interest related to this commission'? No. City of Ukiah 300 Seminary Ave. Ukiah, Ca 95482 Eric D. Crane 4 Banker Blvd. Ukiah, Ca 95482 1) Name - Eric Douglas Crane 2) Residence Address - 4 Banker Blvd. 3) Business Address - 200 Orr Springs Rd 4) Employer - Crane of Ukiah 5) How long have you resided in: Ukiah - 24 Years Mendocino County - 24 Years California- 30 Years 6) Community groups or organizations: Boy Scouts of America, Order of the Arrow, North Coast Builders Exchange, Aircraft Owners and Pilots Association, Experimental Aircraft Association. 7) Why am I applying to serve on the Airport Commission? Because I believe it is the duty of a citizen to participate in governance. As a member of the Airport Commission I have enjoyed the opportunity to lend my critical thinking ability to facilities upkeep, public relations, and other challenges the airport faces. With all the construction occurring at the facility I believe bring a viewpoint that is particularly valuable to the city at this time. 8) What is your understanding of the purpose, role and responsibility of the Airport Commission? Serve as an advisory body to the City Council on matters pertaining to the Airport. To review guiding documents such as the Airport Master Plan and the City's General Plan to see to it that the council has the tools at it's disposal to make informed decisions with regard to the great resource we have in the Airport. 9) How do you believe your own skills, experience, expertise, and perspectives will be beneficial to the work of the Airport commission? I have a background in construction and resources to draw on with regard to facilities use, planning, development and implementation. I have had a life long love for aviation that will provide me the drive to continue to withstand the cumbersome bureaucratic and political process that are, as you know, a reality of govemment at every level. 10) What do you believe is the single most important Airport related issue facing our community? And Why? Community education and awareness. If you sit down and look through a FAA facilities directory at airports in this part of the world you will find that a runway of this size and so rich in safety features is quite rare. This Airport saves lives - CDF, CalStar, Ameriflight, in addition to being a wonderful port in a storm for privet pilots. I don't believe the general public is aware of that. People also don't seem to appreciate the benefit to business (and our tax base) the airport provides our community. I believe educating our community as to the benefits of the facility and working toward improving the community that exists at the airport should be among our highest goals. 11) In your opinion, what type of airport programs or Airport development should the airport encourage? With regard to programs: We should be encouraging pilot training at the airport in the form of sponsoring seminars that qualify for the FAA Wings program. This would be a way to help provide additional training to local pilots and foster the sense of community at the airport. Development: In my view the most important thing we can do is keep up to date on the FAA's regulations as they pertain to grant funds. There are millions of dollars in government funds out there to help maintain airports - all we have to do is be sure our governing documents are in good order and that we keep chasing the dollars. Hangers are in strong demand and have been for many years. In recent dialogues with airport users it seems clear that single stall enclosed hangers are the product of highest demand. 12) In your opinion, what Airport programming or Airport development should the city discourage? I can think of no specific program or development types that I have any great concern over. It is however my view that any great idea can be implemented in such a way that it has a negative net result. In short, it should be the roll of governance to find solutions that are equitable to all concerned; not to judge an idea or concept undesirable until the specifics of the plan are brought to light. Just because I didn't think up the way to enable an idea does not mean someone else might have a solid solution. 13) What kind of ideal community do you envision for Ukiah? I tend to think of the ideal as being a world in which people are allowed to pursue their dreams and ambitions in peace; one where governance gets out of the way of itself and everyone else, where government does less and lets people do more; a place where part of enjoying our freedoms would be to not infringe on our neighbors rights to exercise their freedoms as well; a place where people who served in government did so out of a sense of duty and for the greater good rather then as a platform to foist their vision of the world on their community in the name of the greater good. 14) Do you have any known projects or conflict of interest related to this commission? No. CITY OF UKIAH APPLICATION FOR APPOINTMENT AIRPORT COMMISSION DATE: ~-- /~~ I am applying for an appointment to the City of Ukiah's Airport C~~fon 1. Name 2. Residence ~ss ~ ¢~A ~ Res. Phone 3. Business Address Q'~'~/~-H: Bus. Phone 4. Employer H(,,~f~ll ,~'~-~V'/¢~.<~ Jobtitle 1:::>1E'1¢~7'~ Employed since 5. How long have you resided in Ukiah? __~ years; Mendocino County? 6. Please list community groups or organizations you are affiliated with and list any offices held. Please answer the following questions on separate sheets of paper and attach. 7. Why are you applying to serve on the City of Ukiah's Airpod Commission? 8. What is your unoerstanding of the purpose, role and responsibility of the Airpod Commission? 9. How do you believe your own skills, experience, expe~ise and perspectives will be beneficial to the work of the Airpo~ Commission? 10. What do you beheve is the single most impo~anl AirDo~ related issue facing our community, and why? 11. In your opinion, what type of Airpod programs or Airpod d4evelopment should the City encourage? i 2. in your opinion, what type of Airpo~ programming or Airpo~ development should the City discourage? 60 ~ P~ E~ ~A~ ~5~r Ukiah? 13. What kid of ideal community do you envision A ~~ ~ Co ~ ~ ~ ~, ~1 ~ 4. Do you have any known projecls or conflicl o~ interest relaled ~o this Commission? ~O ~ 5. Are there any other Cily o~ Ukiah Oommi~ees/Oommissions in which you are interesled aud on which you wouM Please return t~is application and attachments to the City Clerk by Noon on Tuesday, dune 13, 2006. Thank you for~r interest in serving the City of Ukiah. Signature Cityof ~300 Semi~A~enue, Ukiah, CA95482-5400 Phone' 463-6217 Fax: 463-6204 Forms: Airport Commission Application JIMMY RICKEL · Co/'4 Page I. of 2 JIMMY RICKEL LOCAL BOY LOOKING AFTER YOUR ISSUES BORN JULY 19,1946 IN TUCSON, ARIZONA. MOVED TO UKIAH CALIFORNIA IN 1952. ATTENDED LOCAL SCHOOLS MILITARY SERVICE: AUGUST 1963 TO SEPTEMBER 1967 US ARMY 82ND AIRBORNE OUT OF FORT BRAGG, NC. OVERSEAS DUTY CLOSED OUT IN GERMANY. EDUCATION: AA SANTA ROSA JUNIOR COLLEGE AA MENDOCINO COMMUNITY COLLEGE HUMAN SERVICES CERTIFICATE MCC BACHELOR OF ARTS SONOMA STATE COLLEGE EMPLOYMENT: NEW CAREERS IN MENTAL HEALTH SUBSTANCE ABUSE OUTREACH COUNSELOR DEPARTMENT OF MOTOR VEHICLES CONSULTANT ACCESS TELEVISION PRODUCER POLITICAL OFFICE HELD: UKIAH VALLEY FIRE DEPARTMENT DIRECTOR COMMUNITY ORGANIZATIONS PAST PRESIDENTS: MENDOCINO COUNTY VETERANS COMMANDAR AMERICAN LEGION POST 76 WOMENS SOFTBALL ASSOCIATION REDWOOD EMPIRE LIONS CLUB (23 YEARS) HAVE BEEN ACTIVE IN LOCAL POLITICS SINCE 1971. I BELIEVE IN THE NEED TO WATCH OUR GOVERNMENTAL OPERATIONS. SH^~ WITH THE PUBLIC PERCEPTIONS OF PROBLEMS AND SOLUTION WiTH STRAIGHT TALK. YOU HAVE CONTROL OVER LOCAL POLITICS. VOTE ABSENT VOTER'S BALLOT 2006 Contact Information Email: jim myd c_ke!.@yahog~c~m Phone: 707-485-7915 http://j immyrickel, com/ 6/13/2006 JIMMY RICKEL Page 2 of 2 ~aaress ' t"OS[ uTI'ICe ~ox 3900 # 71 North State Street Ukiah Califomia 95482 United States of America Powered by Yahoo! ~1~ Ho~tigg. Copyright ©2005 Yahoo, Inc. http://j immyrickel, com/ 6/13/2006 ITEM NO. 11c DATE: July 5, 2006 AGENDA SUMMARY REPORT SUBJECT: APROVAL OF CITY MANAGER'S CONTRACT Upon completion of closed session discussion, the City Manager's contract will be presented for approval. RECOMMENDED ACTION: Approval of the City Manager's contract. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: N/A City Council Sue Goodrick, Risk Manager/Budget Officer Candace Horsley, City Manager Candace Horsley, City Mana