HomeMy WebLinkAboutMagellan 2023-02-03COU No. 2223-146
AGREEMENT FOR
PROFESSIONAL CONSUL TING SERVICES
This Agreement, made and entered into this 3rd day of February, 2023 ("Effective
Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and
MAGELLAN ADVISORS, LLC, a limited liability company organized and in good standing
under the laws of the state of Colorado, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a.City requires consulting services related to broadband master planning for the project
titled "City of Ukiah Digital Infrastructure Design and Implementation Plan," which is
being funded by a grant to the City by the California Public Utilities Commission Local
Agency Technical Assistance Program (CPUC LATA).
b.Consultant represents that it has the qualifications, skills, and experience and is properly
licensed to provide these services, and is willing to provide them according to the terms
of this Agreement.
c.City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto
as Attachment "A", describing contract provisions for the project and setting forth the
completion dates for the various services to be provided pursuant to this Agreement.
City and Consultant agree upon the Contractor Staff Rates attached hereto as
Attachment "B". City and Consultant agree upon the State agency funding terms and
conditions of the CPUC LATA Program Grantee Administrative Manual attached hereto
as Attachment "C".
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete
such services within 12 months from receipt of the Notice to Procee d. Consultant shall
complete the work to the City's reasonable satisfaction, even if contract disputes arise or
Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
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4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $252,339. Labor charges shall be
based upon hourly billing rates for the various classifications of personnel employed by
Consultant to perform the Scope of Work as set forth in the attached Attachment B,
which shall include all indirect costs and expenses of every kind or nature, except direct
expenses. The direct expenses and the fees to be charged for same shall be as set
forth in Attachment B. Consultant shall complete the Scope of Work for the not -to-
exceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope-of-Work" means different activities than those
described in Attachment "A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of the invoice less any amount already paid to Consultant,
which amounts shall be due and payable thirty (30) days after receipt by City. The
invoices shall provide a description of each item of work performed, the time expended
to perform each task, the fees charged for that task, and the direct expenses incurred
and billed for. Invoices shall be accompanied by documentation sufficient to enable City
to determine progress made , support the expenses claimed, and receive reimbursement
from the State of California for the expenses .
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor . Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venture r, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self -
employment taxes that are due the state and federal government and shall furnish and
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pay worker's compensation insurance, unemployment insurance and any other bene fits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such tax es or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City’s
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager’s determina tion.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the full period of time allowed by law, sur viving the termination of this Agreement
insurance against claims for injuries to persons or damages to property, which may arise
from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 20 10 10 01 and Commercial General Liability Coverage –
Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87 ) covering Automobile Liability, Code 1
any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant’s
profession. Architects’ and engineers’ coverage is to be endorsed to
include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage including operations,
products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, the
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general aggregate limit shall apply separately to the work performed
under this Agreement, or the aggregate limit shall be twice the prescribed
per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
3. Worker's Compensation and Employers Liability : Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per claim.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant (except for
Workers Compensation/Employer’s Liability and Professional
Liability/Errors & Omissions policies, products and completed
operations of the Consultant, premises owned, occupied or used
by the Consultant, or automobiles owned, hired or borrowed by
the Consultant for the full period of time allowed by law, surviving
the termination of this Agreement. The coverage shall contain no
special limitations on the scope-of-protection afforded to the City,
its officers, officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
excess of the Consultant's insurance and shall not contribute with
it.
c. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
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The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend one year
from the date of final approved invoice .
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. Where by
statute, the City's Workers' Compensation - related forms cannot be used,
equivalent forms approved by the Insurance Co mmissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insuran ce policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, the cost of insurance becomes part of the compensation due the
contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under
its policies or shall furnish separate certificates and endorsements for each sub -
contractor or sub-consultant. All coverage for sub-contractors or sub-consultants
shall be subject to all insurance requirements set forth in this Paragrap h 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, and in conformance with California Civil Code § 2782.8, Consultant agrees, for
the full period of time allowed by law, surviving the termination of this Agreement, to
indemnify the City for any claim, cost or liability that arises out of, or pertains to, or
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relates to any negligent act or omission or the willful misconduct of Con sultant in the
performance of services under this contract by Consultant, but this indemnity does not
apply to liability for damages for death or bodily injury to persons, injury to property, or
other loss, arising from the negligence, willful misconduct o r defects in design by the
City, or arising from the active negligence of the City.
Indemnify,” as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs inclu de
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their of ficers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned
and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no
additional cost to City. Deliverables are identified in the Scope -of-Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and
hardcopy. Consultant shall produce the digital format, using software and media
approved by City. This notwithstanding, Con sultant shall maintain all ownership rights,
title and interests in all inventions, trade secrets, trademarks, copyrights, patents, know-
how, practices, drawings, specifications, details, procedures, processes, technology,
software, hardware, database, calculations, algorithm, object and source code
developed, owned or controlled by Consultant prior to the performance of any work or
services for City under this Agreement or developed by Con sultant independently from
the performance of any work or services for City under this Agreement (“Con sultant IP”).
If and to the extent any Consultant IP is included or incorporated within any documents
or deliverables provided by Consultant to City, Consultant hereby grants to City a non-
exclusive, irrevocable, perpetual, royalty-free license to use and employ any and all
Consultant IP for the sole purpose of gaining the full advantage and benefits of the work
for its intended purpose.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement mus t be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub-contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
abandonment of the project, the contract shall terminate on the date notice of
termination is given to Consultant. City shall pay the Consultant only for services
performed and expenses incurred as of the effective termination date. In such event, as
a condition to payment, Consultant shall provide to City all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Agreement. Consultant shall be entitled to remove
any identifiable logos, title blocks, signatures, stamps, seals or other markings from any
incomplete or unfinished documents, data, studies, drawings, maps, models,
photographs and reports provided to City. Consultant shall not be responsible for and
shall be held harmless from any claims arising out of or related to any use, modifications
or additions made to any deliverables provided after its termination. Consultant shall be
entitled to receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off-set for any direct or consequential damages City may incur as
a result of Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be
executed and delivered by facsimile or other electronic transmission, and in more than
one counterpart, each of which shall be deemed an original, and all of which together
shall constitute one and the same instrument. When executed using either alternative,
the executed agreement shall be deemed an original admissible as evidence in any
administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOT ICES
Any notice given under this Agreement shall be in writing and deemed given when
personally delivered or deposited in the mail (certified or registered) addressed to the
parties as follows:
CITY OF UKIAH
CITY MANAGER'S OFFICE
300 SEMINARY AVENUE
UKIAH, CALIFORNIA 95482-5400
9.0 SIGNATURES
MAGELLAN ADVISORS, LLC
999 18th Street, Suite 3000
DENVER, CO 80202
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
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10.0 LIMITATION OF DAMAGES
NEITHER CITY NOR CONSUL TANT SHALL BE LIABLE TO THE OTHER FOR ANY
PUNITIVE, EXEMPLARY, SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL
DAMAGES, WHETHER FORESEEN OR KNOWN IN ADVANCE BY EITHER PARTY,
WHETHER BASED IN CONTRACT, WARRANTY, TORT OR OTHER LEGAL
THEORY, INCLUDING BUT NOT LIMITED TO LOSS OF PROFIT, REVENUE,
FINANCING, FUNDING, BONDING, USE, PRODUCTIVITY OR EFFICIENCY,
BUSINESS, EQUIPMENT OR FACILITY INTERRUPTION, INEFFICIENCY OR
SHUTDOWN, AND DAMAGE TO BUSINESS REPUTATION. THE TOTAL AND
AGGREGATE LIABILITY OF CONSUL TANT FOR ANY AND ALL CLAIMS, LOSSES,
LIABILITIES, DAMAGES, JUDGMENTS AND AWARDS ARISING OUT OF OR
RELATED TO THE SERVICES, WORK OR THIS AGREEMENT SHALL BE LIMITED
TO THE GREATER OF THE APPLICABLE INSURANCE LIMITS REQUIRED TO BE
MAINTAINED BY CONSUL TANT UNDER THIS AGREEMENT OR $5,000,000.
MAGELLAN ADVISORS, LLC
BY: ����� •��-
PR INT N A M E : J o hn Honker----------
65-1218484
IRS ION Number
CITY OF UKIAH
CITY MANAGER
ATTESTs��
Kristine Lawler (Mar 6, 2023 08:04 PST)
CITY CLERK
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2/13/23
Date
Mar 5, 2023
Date
Mar 6, 2023
Date
Broadband Master Planning
CITY OF UKIAH, CA
Prepared for:
Cindy Sauers
Electric Utility Director
csauers @cityofukia h .com
707-463-6295
Prepared by:
Jory Wolf
Magellan Broadband
jwolf @magellan broadband .com
818-312-7768
magellan broadband .com
PROPOSAL
ATTACHMENT A
Scope-of-Work and Work Schedule
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TABLE OF CONTENTS
Magellan Overview ................................................................................................................. 3
Related Experience and References ........................................................................................... 9
Project Team .......................................................................................................................... 15
Scope of Work ........................................................................................................................ 17
Task 1: Asset I n ventory ................................................................................................................. 17
Task 2: Design Engineering ............................................................................................................ 18
Task 3: Technical Grant Assistance ................................................................................................. 21
Task 4: Partner RFP Development and Selection .............................................................................. 21
Task 5: Market Assessment and Gap Analysis .................................................................................. 22
Task 6: Business Model and Partner Negotiations ............................................................................ 22
Task 7: Report Compilation and Approval Process ........................................................................... 24
Timetable ...................................................................................................................................... 25
Pricing ................................................................................................................................... 26
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Letter of Transmittal
August 26, 2022
Cindy Sauers
Electric Utility Director
City of Ukiah
Magellan Advisors is pleased to submit this proposal to assist the City of Ukiah in assessing the
broadband environment in Ukiah, and developing a conceptual design and plan that will prepare
the City to submit qualified, competitive applications for broadband grants anticipated to be
released by the end of the calendar year.
Based on your feedback and direction, we have prepared a proposal targeted specifically for
your needs and timeline, with interim deliverables including a Conceptual Network Design (30%
High Level Design) that will put Ukiah in position a to submit informed, realistic, and competitive
grant applications. Working from a possible September 2022 Notice to Proceed, we have
streamlined our approach that will enable the City to apply for California SB 156 Last Mile
Funding opportunities before the end of calendar year 2022.
Asset Inventory
Design Engineering
Technical Grant Assistance
Partner RFP Development and Evaluation
Market Assessment & Gap Analysis
Business Model and Partner Negotiations
Report Compilation and Approval Process
Magellan provides professional consulting services to local governments that want to develop
effective broadband and Smart City strategies that are unique to their communities and are
based on real-world and demonstrable success. Our team of advisors has worked with agencies
throughout California and around the US to help them develop and execute broadband
strategies for their communities. We understand the challenges and opportunities local
governments face in gaining a competitive edge for economic development and bridging the
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digital divide. Magellan has worked with several communities like Ukiah to create actionable
strategies that leverage existing infrastructure, develop strategic partnerships, create successful
broadband policies and identify smart investments to enhance services and operations of
government, businesses, education and healthcare institutions, including:
County of Marin: Digital Marin
County of Napa: Broadband Strategic Planning
County of Sonoma: Broadband Feasibility
County of Ventura: Broadband Master Planning
County of Fresno: Broadband Master Plan
City of Fremont: Broadband Master Planning
City of South San Francisco: Broadband & Wireless Master Planning
City of Concord: Broadband Master Planning
City of San Leandro: Broadband Master Planning
As every community is unique, our goal is to deliver individually tailored strategies and guidance
to you. We strongly believe our experience makes us well suited to work extensively with your
staff and departments as well as stakeholders in your communities to understand how Ukiah
can best use its unique capabilities and strengths to enhance the availability of broadband
throughout its community. Magellan Advisors prides itself on being more than just consultants;
our team is comprised of practitioners of innovative broadband strategies deployed by local
governments in cities across the nation.
If you have any questions or we can be of assistance in any way, please feel free to contact me
with any questions or comments. You can reach me directly at 818.312.7768 or jwolf@magellan-
advisors.com.
Sincerely,
Jory Wolf
VP of Digital Innovation, Magellan Advisors
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Magellan Overview
Magellan Broadband serves local governments nationally with offices in Texas, Colorado, Florida,
California and Missouri. Our Colorado headquarters are located at 999 18th Street, Suite 3000 Denver, CO
80202. Magellan’s web address is www.magellanbroadband.com. Magellan Advisors, LLC was founded in
January of 2004 and has been in operation as a Limited Liability Company since inception.Magellan’s office
number is 888-960-5299. Magellan’s Federal Employee Identification number is 65-1218484. The contact
for this contract is Vice President Jory Wolf. His email is jwolf@magellanbroadband.com and his phone
number is 818-312-7768.
Magellan is the leading turnkey broadband development firm for municipalities and utilities. We specialize
in planning, designing and building fiber to the home networks for communities that need faster, more
reliable high-speed internet. With over 18 years in business and over 400 municipal clients, Magellan is the
most experienced firm for munis that want to enhance economic development, education, healthcare and
the quality of life of their communities through world-class broadband.
Our staff understands the goals of local governments that recognize broadband as a policy issue. In our
feasibility studies, we help educate, inform and direct municipalities to the most feasible options for solving
local broadband issues. We work with internal and external stakeholders to build a profile of your
community to determine the current state of broadband and identify key issues. Based on real -world
solutions, we help you determine the best opportunities to close gaps and position your community for
the future. We believe that every community is unique and customized broadband strategies are essential
in every project we undertake. In every case, we have helped municipalities find and implement the right
solutions to enhance local broadband.
We are the only firm that creates custom tailored broadband networks to achieve municipal objectives.
Our networks deliver the fastest internet services at the lowest cost, while giving municipalities a platform
to deploy smart city innovations that help them manage their communities. We’ve led the planning,
funding, construction and management of over 50 fiber broadband networks passing over 1 million
households and connecting more than 1,000 schools, hospitals, government offices and community
organizations and totaling $1 billion in investments. Magellan has helped more communities successfully
plan, implement and manage broadband networks than any other firm in the market.
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Magellan provides fiber engineering, consulting and network implementation to municipalities and utilities
whose goal is to improve broadband in their communities. Over 400 municipalities, utilities and
cooperatives have used Magellan to develop their fiber and broadband networks.
Our mission is to connect every community, one at a time, to the digital economy so that no one is left
behind. Our work ensures that communities can access every opportunity the internet has to offer so they
can thrive in the connected world.
Our turnkey broadband solutions allow our clients to maintain a single partner that fulfils every aspect of
planning and deploying broadband networks, with seasoned experts guiding their deployments every step
of the way. Our success is based on our clients’ success and our fiber to the home solutions enable our
clients to serve their citizens most pressing broadband needs in the digital age.
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Related Experience and References
FIBER & WIRELESS NETWORK DESIGN: NAVAJO NATION
This is an incredible opportunity for the Navajo Nation. For the first time, all three branches of the Navajo
government have collaborated to develop a comprehensive plan that makes affordable, high speed connectivity
a reality for all Navajo communities and anchor institutions.”
Norbert Nez, IT Manager, Division of Community Development
CHALLENGE:
Navajo leaders understand the financial and social consequences of having little to no broadband service
across the reservation. The quality of life for Navajo families, K-12 students and elders deteriorated
significantly due to Covid-19. To address this ongoing economic burden, the current Navajo leadership
supported the creation of a Navajo interagency task force that focused on identifying existing broadband
assets and developed strategies for increasing infrastructure deployment. The Nation engaged Magellan
in early 2020 to develop a broadband plan that would provide coverage across 26,000 square miles in four
states: Arizona, New Mexico, Utah, and Colorado. Magellan also conducted a Nation-wide infrastructure
inventory and issued a guidance framework to help improve coverage using fixed and mobile platforms
including the utilization of different licensed and unlicensed spectrum assets including 2.5Ghz, 3.5Ghz,
5.9Ghz and 700Mhz.
MAGELLAN’S SOLUTION
Navajo leadership turned to Magellan to develop a cost-effective fiber and wireless solution. Magellan’s
team developed a preliminary design and cost analysis of a proposed Navajo Network that provides fiber
as middle-mile backbone throughout the Nation and a wireless solution to deliver last-mile service.
Magellan maintains a dedicated team of broadband engineers and planners that developed a network
design that included a wireless overlay for all 26,000 square miles of the reservation. By utilizing a hybrid
fiber and wireless model, the design included coverage to 100% of homes and anchor institutions.
OUR CLIENT’S SUCCESS
The Navajo Nation President Nez presented testimony that was drafted by Magellan to the U.S. House
Energy and Commerce Committee articulating the need for additional funds to support investment in
broadband infrastructure. Magellan continues to support the Nation on all aspects of its broadband
funding, engineering and network design needs as well as its policy goals to increase the adoption and
expansion of distance learning, telehealth, public safety, digital literacy, and other critical use cases.
CONTACT
Pearl Lee
Program Manager
P: 928.871.7613
E: pearllee@navajo-nsn.gov
Start and End Date:
2019 - present
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FIBER DESIGN & CONSTRUCTION REFERENCE: CITY OF RANCHO
CUCAMONGA, CA
CONTACT
Fred Lyn
Utility Division Manager
P: 909.477.2740 ext. 4035
E: fred.lyn@cityofrc.us
Today this infrastructure plays a crucial role in Rancho Cucamonga, not only in economic development,
but will be pivotal in the long-term sustainability and future planning of the City. Rancho Fiber has
arrived.” -Fred Lyn, Utilities Division Manager
CHALLENGE
City leadership recognizes that fiber-optic infrastructure is an important part of the Rancho
Cucamonga community. They understand that in today’s world, connectivity affects every aspect of
the community - whether in municipal operations, public safety, education, healthcare, quality of life,
entertainment and commerce. To realize leadership’s vision, the City needed a partner that could
develop and manage the expansion of fiber-based broadband across the City in a measured
approach that achieved the City’s financial constraints while expanding access in year -by-year
deployments across the City.
MAGELLAN’S SOLUTION
In 2016, Magellan worked with the City to develop a fiber master plan and engineering assessment
that laid out a multi-year plan for new aerial and underground fiber deployment throughout the City,
totaling $12 million over 6 years. Since adopting the master plan in 2017, Magellan has designed and
built the first three phases of the fiber to the premises network. In this work, we have provided full
engineering, fielding, utility assessments, pole and make ready planning, construction prints and bid
packages. We also manage construction as an owner’s representative for the City in the fiber build,
ensuring that the construction contractor meets our engineering specifications developed for the
City, with tight quality control and within the budget.
OUR CLIENT’S SUCCESS
Today, the City has connected neighborhoods and business corridors, enabling gigabit broadband
services to residents and businesses across the City. Residential customers receive gigabit service
for $69.99 per month, giving them nearly 5 times the bandwidth for a lower cost than is available in
the market today. Businesses have competitively priced internet on City fiber that has replaced slow
and unreliable DSL, and cable internet services.
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FIBER DESIGN & CONSTRUCTION REFERENCE: CITY OF HILLSBORO, OR
CONTACT
Greg Mont
Information Services Director
P: 503.681.5401
E: greg.mont@hillsboro-
oregon.gov
The partnership between the City and HSD is all about what’s best for our community. We have a long
history of working together to best serve our students and families, and this is another opportunity for us
to do the right thing and make our schools and our community stronger.”
Mike Scott, Hillsboro Schools District Superintendent
CHALLENGE
The City of Hillsboro and Hillsboro School District envisioned a joint partnership for a community
owned fiber network to support schools’ connectivity needs and enable a platform for world-class
broadband. In 2017, the City and School district signed an agreement to co-build the network. The
next step was to identify a partner that understood municipal fiber projects and could manage the
complex engineering process at hand, creating two networks from one.
MAGELLAN’S SOLUTION
The City of Hillsboro hired Magellan in 2017 to develop a citywide fiber backbone and fiber to the
home broadband network. Magellan approached the design by working with School District staff to
determine their most important needs – high bandwidth, reliability and redundancy across all
schools. Through the planning process, Magellan designed a highly redundant, multi-ring fiber
backbone to connect 34 schools with dark fiber.
Concurrently, Magellan engineered an optimal fiber to the home architecture using the backbone
network as a launchpad for broadband. Our design furnished the City with a blueprint for broadband
across 44,000 homes and businesses. We provided detailed fielding, utility assessment, permitting,
make-ready, prints, costing and as-builts for each phase of construction. The design delivers 1 and 10
gigabit capabilities natively in the network. To enable seamless deployment of the network, the City
also selected Magellan to manage construction, given our deep experience constructing municipal
fiber and our collaborative approach with the City’s internal departments.
OUR CLIENT’S SUCCESS
Today, 34 schools are connected to the network, providing nearly unlimited bandwidth to support
their current and future needs, while reducing its operating budgets by $200,000 annually. The fiber
backbone and the first phase of fiber to the home construction have been completed to enable the
City to launch its gigabit internet services to the first homes in Hillsboro.
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Broadband Feasibility Study – City of Waterloo, Iowa
CONTACT
Andy Van Fleet
Waterloo Communications
Board Chairman
P: 319-291-4323
E: andy@vlgux.com
CHALLENGE
The City of Waterloo, Iowa selected Magellan Advisors in 2019 as its partner in the development of a
Broadband Study and Action Plan that will identify needs and opportunities for future broadband
expansion and growth. Magellan assisted the City of Waterloo in preparing for the internet of things by
integrating fiber-to-the-home broadband and smart city technologies into the City’s Broadband Study
and Action Plan, a long-term plan, which will ensure that Waterloo is prepared to take advantage of all
future wired and wireless applications which may benefit the community.
MAGELLAN’S SOLUTION
Magellan Advisors engaged the City of Waterloo leadership and studied the state of broadband
throughout the community, while gathering and presenting information to assist City leadership in
making informed decisions as it relates to deploying broadband citywide. The Magellan team developed
supporting financial models and presented multiple options to the City for its consideration. Our team
developed an implementation strategy and action plan for Waterloo, allowing the City to immediately
begin making improvements to the community’s broadband services. This plan will enable the City of
Waterloo to also support retaining and attracting new businesses, improving residential and business
broadband services all while making Waterloo a high-tech competitive community.The project’s final
report will serve as an implementation roadmap to ensure the broadband needs of Waterloo are served
today, and well into the future.
OUR CLIENT’S SUCCESS
In April 2021 the City of Waterloo extended Magellan’s contract to begin Design, Engineering and
Permitting activities for a 120-mile fiber-optic backbone identified in the Action Plan. This backbone will
connect hundreds of City and Utility sites and will provide the necessary capacity to support a Fiber-to-
the-Home deployment. Magellan Advisors engaged the City of Waterloo in 2020 to study the state of
broadband throughout the community to gather and present information to assist City leadership in
making informed decisions as it relates to deploying broadband citywide. The Magellan team developed
supporting financial models presented multiple options to the City. Our team developed an
implementation strategy and action plan for Waterloo, allowing the City to immediately begin making
improvements to the community’s broadband services. This plan will enable the City of Waterloo to also
support retaining and attracting new businesses, improving residential and business broadband
services all while making Waterloo a high-tech competitive community. The project’s final report has
been delivered and the City is moving forward with funding.
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FIBER DESIGN ENGINEERING REFERNCE: CITY OF GLENDALE, CA
CONTACT
Craig Kuennen
Deputy General Manager
P: 818.548.3369
E: ckuennen@glendaleca.gov
Today this infrastructure plays a crucial role in Rancho Cucamonga, not only in economic development,
but will be pivotal in the long-term sustainability and future planning of the City. Rancho Fiber has
arrived.”
Fred Lyn, Utilities Division Manager
CHALLENGE
Glendale Water & Power currently owns and operates approximately 98 miles of dark fiber network
within Glendale’s city limits. The majority of connections are for municipal communication systems
with limited commercial access. To meet increasing demand for fiber in the City, City Council
authorized the development of a Fiber Optic Business Plan. This plan is currently under
implementation to provide improved commercial network infrastructure and necessary business
organization required to expand the City’s operation as a provider.
MAGELLAN’S SOLUTION
In 2018, Magellan Advisors has been the City’s partner for implementation of its fiber strategy,
including design for electronics and connectivity, development of the construction documents and
strategy for deployment of an expanded fiber backbone to bring connectivity to Glendale’s electric
substations and other field equipment to serve the utility. Magellan’s strategy was to leverage the
fiber backbone expansion for as many purposes as possible across the City, utility and broadband
use cases. Magellan laid out fiber backbone routes to reach all electric substations, creating a new
ring of connectivity to improve reliability in the electric plant. The design was dimensioned to support
high-capacity broadband services as part of Glendale’s strategic plan to deploy the network.
OUR CLIENT’S SUCCESS
Today, the City has connected neighborhoods and business corridors, enabling gigabit broadband
services to residents and businesses across the City. Residential customers receive gigabit service for
69.99 per month, giving them nearly 5 times the bandwidth for a lower cost than is available in the
market today. Businesses have competitively priced internet on City fiber that has replaced slow and
unreliable DSL and cable internet services.
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FIBER OPTIC NETWORK EXPANSION REFERENCE: CITY OF PALO ALTO, CA
MAGELLAN’S SOLUTION
Magellan was selected by the City of Palo Alto to assist the City and its electric utility with development
of a high-level design for an expanded backbone network to connect City facilities for the
enhancement of automated meter reading (AMI), Public Works, and Public Safety functions. The
project also includes a high-level design and business case assessment for a fiber-to-the-home
network that leverages existing infrastructure and expands the City's existing commercial fiber
offerings to residents.
OUR CLIENT’S SUCCESS
Our team of engineers and consultants worked to assess the current residential broadband market in
Palo Alto to determine appropriate rate structures and focus areas, made recommendations about
policy to enhance broadband, and interviewed City departments to determine use cases for the
backbone network, leading to the development of a resilient fiber ring that will support the City's
internal functions for years to come, as well as a FTTH design to support residential broadband needs.
The designs also included an analysis of the business case for extending fiber and conduit
infrastructure, a detailed bill of materials, and phased implementation plan for deployment. In the
second phase of the project, our team will continue our work with Palo Alto by assisting with outreach
to the community and investigating partnership options.
CONTACT
Todd Henderson
IT Manager
P: 650.329.2342
E: Todd.Henderson@CityofPaloAlto.org
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Project Team
JORY WOLF
VP of Digital Innovation: Project Executive
Jory joined Magellan after 22 years as CIO of the City of Santa Monica, CA where he launched Santa Monica
City Wi-Fi, which provides free internet services to the public through a network of 32 hot zones and
wireless coverage in most major commercial and transit corridors throughout the city. He created Santa
Monica City Net, a 100-gigabit broadband initiative to support an environment for local businesses to
compete in the global economy with cutting edge network solutions. Jory has over 35 years of experience
in Information Technology, including broadband, FTTH and Smart City initiatives. Jory and his teams have
received over 50 awards for information technology projects during his career and in 2012 he received
the CIO Lifetime Achievement Award from the Los Angeles Business Journal. Since joining Magellan
Broadband in July 2016, Jory has led teams that have worked on 60+ government projects in broadband
master planning, feasibility studies, wireless strategic planning, 5G small cell policies, dig once policies and
smart city.
WILL MORAT
Senior Broadband Consultant: Project Manager
Will has 15 years of experience leading complex projects in government, communications, and economic
development. He has led public fiber optic network projects from the nascent stages all the way through
launch. His focus is on leveraging public assets with private investment to realize community benefit:
closing the Digital Divide, improving public services through technology, and enhancing the quality of life
and economic environment. Will brings a background in public policy, local government administration,
and cross-departmental experience in project management that complements the critical role of
broadband in community growth and development.
GREG WHELAN
Senior Broadband Consultant
Greg is a subject matter expert in broadband, fiber, digital infrastructure, mobile, 5G, cloud/edge, tele -
communications, and IoT. He was a pioneer in broadband and created the project the led to the first
broadband modem chipset in the industry. He was a co-founder and vice president of the original
Broadband Forum and participated in early international broadband standards organizations. He was
part of the team that architecture one of the first Open Access Broadband networks in the USA and a was
early in connecting private funding and open fiber networks in the USA. Prior to joining Magellan
Broadband, he was an independent broadband industry analyst and advisor. Before that he led
broadband marketing and products at Cisco Systems, Cascade Communications, Analog Devices and a
number of start-ups in greater Boston.
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AL KAMUDA
Design Team Lead
Al Kamuda is a seasoned telecommunications and GIS professional with over 20 years’ experience in
telecommunications engineering, mapping, design and outside plant construction. Prior to joining
Magellan, Al was the Senior Design Manager for the Central Florida region at Spectrum (Charter
Communications), where he led the planning, project management and implementation of outside plant
design for various company growth projects including residential, commercial, cellular backhaul and
metro WIFI. His extensive experience with the telecommunications industry, CAD platforms and
geospatial expertise along with his strategic forward thinking provides an extremely diverse skill set that
allows him the valuable insight needed to understand the client’s objectives in all aspects of
telecommunications construction and design processes.
COLE HENKLE
Director – Broadband Design
Cole has a decade of experience managing large broadband designs. He manages the full life cycle of
engineering projects from inception to completion, managing all permitting activities and personnel in
local and remote locations. He has direct experience working with major carriers, municipalities and
regional governments on regional fiber and broadband deployments across the US, some of which include
Google Fiber, Verizon and the Cities of Hillsboro,OR,Chesapeake, VA, Portsmouth, VA, Boulder, CO, and
Ann Arbor, MI. Mr.Henkle led the City of Hillsboro design engineering project, with 100 miles of fiber
backbone and 5,000 homes designed and built to date.
SHAWN MORRIS
Broadband Designer
Shawn Morris has more than seven years of experience designing, and coordinating fiber projects and
has additional experience in the architecture design industry. Most recently, Shawn
has contributed towards multiple municipality based FTTH and Infrastructural Network
projects.Shawn excels at identifying potential problems early in projects and uses his problem-solving
skills to plan and develop processes and procedures to navigate each unique challenge. His excellent
customer service is consistently recognized by our clients and Shawn always ensures that quality
deliverables are provided.Shawn holds a Master of Architecture from Kansas State University.Shawn is
experienced with the following software: Microsoft Office,Autocad, ArcGIS, 3-GIS, SketchUp, Adobe
InDesign, G Suite, and Lucidchart.
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Scope of Work
TASK 1: ASSET INVENTORY
We will conduct a comprehensive asset inventory of the current broadband assets in the public right -of-
way including conduit, fiber, antennas, poles, towers, abandoned facilities, active facilities, and other
infrastructure to determine their usefulness for expanding broadband within the region. This effort will
provide a realistic assessment of assets available for expanding broadband connectivity.
We believe that the following components should be analyzed:
Underground conduit, innerduct, empty and available conduit
Fiber cables, strand counts, splice points, terminations and utilized strands
Vault and handhole locations
Available and reserved capacity throughout the network
Construction and placement method policies
Current as-builts and documentation
Terminating locations and public facilities
GIS maps including publicly-owned property, right of way, easements
Location of capital improvement projects and economic development zones
Current and planned locations of public safety cameras and traffic signal interconnect
Magellan will request GIS files, capital projects, planning and development data from the City itself, its cities,
unincorporated communities, and anchor institutions to develop a broadband asset map. Using this data,
we propose to first build a geo-correct layer of conduit and fiber, identifying placed conduit, type, size,
status (occupied/vacant) and related information. A second layer will incorporate poles, traffic signal
cabinets and other assets to be used for expanding broadband.
A third layer may include General, Economic Development, Transportation and Capital Projects Plans to
identify strategic and cost-effective methods of deploying and expanding broadband in a planned,
organized and phased approach. We will also engage with private internet service providers to request
information about the locations of their assets. Magellan’s team will coordinate meetings with incumbents
and new-entrants to understand how their existing infrastructure serves the community, what their plans
are for the future, and what implications those plans have for the City. We should expect that some of
these companies may be reluctant to provide details about their assets and plans, but have found that
developing relationships with these organizations is a key component of broadband planning.
Task 1 Deliverable: Magellan will provide geodata shape files of the final Asset Inventory and an assessment
and recommendation through a Technical Memorandum at the conclusion of Task 1.
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TASK 2: DESGIN ENGINEERING
2.A: Conceptual Design
Magellan will undertake a comprehensive field validation and outside plan audit of the City’s August 2021
Digital Infrastructure Project by creating a High-Level Design (30%) that can subsequently be completed and
finalized in Task 2. As we develop the High-Level Design, we will work with the Ukiah team to determine
the best running lines, infrastructure and locations where fiber should be constructed.
Magellan will have their design process begin in which fiber alignments, placements, structures, cable sizes
and splice points are identified in the network. Magellan will work with the City to analyze any existing
fiber backbone routes and determine the best construction strategy and methods. Minor changes in the
backbone routes may be preferred to avoid congestion or those planned for replacement in the next few
years.
Also, Magellan will look at opportunities to optimize the backbone for future City services and broadband
applications that may give the City advantages for expanding the network in the future but come with little
if any additional cost today. The High-Level Design will include geo-located data layers for the following:
Review of construction standards, policies and practices
Placement of new backbone cable
Right of way analysis
Sites to connect on the backbone
Laterals to each site
Interconnection with core data centers/utility sites
The 30% High-Level Design will focus on 4 key components that will accurately inform and guide the final
design engineering:
Backhaul/Redundant Connections – Connecting the City’s local, publicly-owned fiber network to other
public and/or private regional middle-mile and long-haul transport circuits to procure diverse, redundant
pathways to colocation and data facilities that ensure connection to the Internet. A resilient City network
will require at least two independent fiber paths to ensure that service is not interrupted due to technical
issues, construction, accidental cable cuts, natural disasters/fire, or other unforeseen events.
Core Fiber Backbone - Connecting communities to one another across the City and building a high-
capacity fiber backbone that connects to the greater internet points of presence, colocation centers and
central offices. The core fiber backbone will consist of high-count fiber using redundant rings and/or mesh
architectures to support a highly resilient backbone. It will include all outside plant fiber assets, hut
locations, facility locations and core network elements to light the network.
Fiber Laterals to Key Organizations – We will connect community anchor organizations to the fiber
backbone, providing multi-gigabit connectivity to schools, hospitals, government offices, public safety
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facilities, utilities, cooperatives, and other key facilities. It will include all outside plant fiber assets and
network elements to connect facilities to the network.
Fiber To The Home Distribution/Access – Magellan will provide dense fiber distribution to homes and
businesses within each region, enabling individual users to connect to the network. FTTH distribution will
include outside plant fiber, distribution huts, splitter cabinets and other distribution elements to enable
service drops that will connect end users to the network for fiber to the home broadband services.
As Magellan completes the High-Level Design, we will conduct a formal review with maps illustrating all
components of the backbone overbuild. We will present the 30% design, alignments, sites, laterals and
connections to give the Ukiah staff a first look at the preliminary design, provide feedback and give
Magellan a chance to make any adjustments to running lines and other outside plant aspects of the
network before moving into detailed engineering in Task 2.
2.B: Low Level Design (60%)
Once consensus on the high-level design has been received, Magellan will begin the onsite fielding process,
in which the internal field team will conduct detailed walkouts of all routes and fiber lines. Our fielding
process identifies features and attributes, constructability, hazards, and survey of existing infrastructure.
We utilize Trimble GPS units for all fielding and iPad data collection to record features and upload them in
real time to our design engineers in the back office. This gives us the ability to expedite the design process
in concert with our onsite field team. The fielding team will also provide make-ready analysis for the fiber
overbuild. Magellan will look at the opportunities to over lash to existing cable vs new attachments for
backbone fiber installation.
After all field data has been collected, Magellan will begin the detailed engineering design from the survey
data and make adjustments to running lines. This is known as the Low -Level Design and is the 60%
milestone. Magellan utilizes a route optimization process to determine the best paths for fiber backbone
routes, avoiding any potential constructability issues encountered during the fielding process. This process
allows us to optimize the final routes for you and value engineer the network to keep costs down. Our low-
level design process will also create all fiber cable sizes, splicing diagrams, port assignments, terminations
and final site connections for the new backbone. Furthermore, it will provide preliminary bills of materials
and cost estimates for the new network.
Magellan will review the Low-Level Design (60%) with the City and will provide the first set of construction
prints with detailed placement and routing, integration with existing fiber and conduit, preliminary fiber
splice plans, cabinet layouts, pedestals and other low-level outside plant infrastructure documentation.
Magellan will provide a detailed review of the plant with the City, pointing out how the design has changed
from the 30% Conceptual Design. In this review, Magellan will provide GIS data and plots to the City in
advance of the meetings, so you have ample time to review. Accompanying this data will also be the
preliminary cost estimates, bills of materials and bid package documents for construction. This 60% review
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will give The City a chance to provide feedback to Magellan at a more detailed level and better understand
the costs of plant construction, to determine if any changes should be made to reduce budgets, speed the
deployment or adjust the fiber routes.
2.C: Final Design (90%)
Once all updates are invoked Magellan will complete the 90% milestone known as the Final Design. This
design process will incorporate any changes from the 60% Low Level Design into the final design. We will
finalize all routing, alignments, separations, structure sizing and placement, cabinet placement, splice plans
and other components of the design. This process will also identify all permits required, costs and
timeframes to acquire the permits. Magellan will have a final review with the City to review all of the scope
and address any questions or concerns.
The Final Design and Bid Package will provide the City with the following:
All construction documents
City procurement requirements
Construction standards
Construction plans
Sequencing and schedules
Bills of Materials (see Task 2.C below) using unit costs and pay items for the release and RFP or invitation
to bid.
Magellan will provide final QA/QC on all documents and conduct a formal review of the final deliverables
with the City to determine if any changes need to be made before going to bid. Magellan will develop the
final bid package for construction and provide the City with all content to support a competitive
construction procurement. Magellan will provide design specifications, prints, pay items, units, and final
documents, incorporating in the City’s existing procurement documents to create a final construction
package for release to the market. Magellan is happy to manage the pre-bid meeting, answer questions,
post addenda, evaluate bidders and make recommendations to the City on the final award.
2.D: Bill of Materials
Magellan will create a final high-level design and cost estimates for the fiber and wireless networks which
itemizes all labor, materials and equipment costs. We will provide a comprehensive bill of materials with
unit rates for construction, based on local labor costs that are commensurate with the current market. This
bill of materials will supply each per unit cost for outside plant construction, splicing, termination, testing,
wireless siting, construction, installation and activation.
Pricing for Task 2 , Design Engineering, may be adju sted should expansion miles change as a result
of the work in this Master Plan.
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Task 2 Deliverable: Magellan will provide a geodata files, maps and accompanying files for a 30% High Level
Design, 60% Low Level Design, a 90% Final Design, a Bill of Materials, and Bid Package.
TASK 3: TECHNICAL GRANT ASSISTANCE
Our team maintains current relevant information about new policies and practices across the broadband
industry and is deeply entrenched in the California broadband regulatory environment. Using this
expertise, Magellan’s team will work with Ukiah to provide guidance about relevant state and federal
broadband policies and plans including the state of California’s implementation of senate bill 156 –
communications broadband and the federal infrastructure investment and jobs act. We maintain
frequent communications with key contacts at the California public utilities commission (CPUC), Golden
State Network, CENIC, and other agencies that are involved in statewide broadband planning, as well as
regularly tracking updates about ongoing programs at various federal agencies. We will provide regular
reports to Ukiah about updates to these initiatives and how they can be leveraged for Ukiah’s broadband
efforts. We will develop a funding strategy for Ukiah that includes available grant and loan programs
through local, state, and federal sources, as well as potential cost-sharing agreements with state and
regional partners.
Task 3 Deliverable: Magellan will ongoing technical grant assistance throughout its engagement with the City.
TASK 4 : PARTNER RFP DEVELOPMENT AND EVALUATION
Magellan will assist the City throughout the process of soliciting, evaluating, and selecting the best private
sector partner that can operate, maintain, and manage the City’s publicly-owned fiber network through a
public-private partnership. Publicly-owned fiber networks that serve retail customers require day-to-day
management and maintenance, and some grant funding opportunities require public agencies to secure a
private partner prior to application submission. Smaller municipalities that don’t already operate a power
utility typically are not resourced or equipped to efficiently operate as an internet provider, and finding the
right private partner to handle network management is essential to long-term success.
Aligned with City project goals and adhering to procurement processes, Magellan will develop and draft an
RFP that will solicit comprehensive proposals from Internet Services Providers (ISP) that are qualified and
capable of operating the City’s future fiber network. We will organize and draft the RFP to leverage City
assets, infrastructure, and planned network construction in order to maximize the proposed contribution
of RFP respondents.
Magellan will also utilize its experience to help the City evaluate proposals based on detailed and
transparent criteria, including working closely with City-appointed evaluators (either City staff, community
stakeholders, or both). We will also work closely with staff to draft reports, memos, and presentation slide
decks in preparation for any public meetings where City Council or other legislative deliberation and action
is required.
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Task 4 Deliverable: Magellan will provide a draft RFP to solicit ISP partners and any accompanying memos
and presentation decks required to assist the City through the partner evaluation process.
TASK 5 : MARKET ASSESSMENT AND GAP ANALYSIS
Our team will conduct an inventory of existing providers and broadband assets to gain an understanding
of what service offerings are currently available to businesses and anchor institutions in the City of Ukiah.
Magellan’s analysis will identify the services that are available, providers, service level, pricing, and access.
We will document all privately-owned networks and research incumbent providers that currently serve
the market as well as potential new entrants. This information will come from a variety of sources,
including our comprehensive broadband database, third-party research, and information obtained from
the providers themselves.
We should expect that some of these companies may be reluctant to provide details about their assets
and plans, but have found that developing relationships with these organizations is a key component of
broadband planning. Therefore, we will make introductions between the providers and the City and will
collaborate with both parties to obtain as much information as possible.
We will also recommend actions to promote broadband and 5G deployment, such as “dig once”
ordinances and other best practices seen in other communities.
Based on the current market and location of assets, our team will conduct a gap analysis to delineate
well-served, underserved and unserved areas, which will allow us to identify indicated areas that have a
need for broadband but currently lack the necessary infrastructure. We will work with the County to
present this data to the State, including our contacts at the California Public Utilities Commission (CPUC),
California Department of Technology, and Golden State Net in order to raise awareness about the needs
of Ukiah as the state moves forward with its ongoing broadband planning efforts. We believe that sharing
this information with the State will provide opportunities for the City to make a case for funding
opportunities including grant programs and earmarked funds that could support broadband in the City.
Task 5 Deliverable: Magellan will a comprehensive market assessment and gap analysis through within the
Final Report.
TASK 6 : BUSINESS MODEL AND PARTNER NEGOTIATIONS
Task 6.A: Business Model Pro Forma
Magellan will utilize our Broadband Financial Sustainability Model to ensure that the City has a full
understanding of the business and financial sustainability of the proposed project and future operations.
Our financial models have been specifically developed for broadband utilities and are very similar to
electric utility rate studies. Magellan’s financial modeling tools have been utilized to plan and manage
broadband network investments for over $500 million in broadband projects nationwide. Using our
financial tools, we propose using a 20-year period to analyze the project and develop a Pro Forma
projection that includes the following:
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Develop the cost model for the network, including one-time and ongoing capital expenditures to
build the network for City facilities, businesses and anchor institutions.
Develop the cost model for operations, including O&M, network operations, field services, staffing,
billing and customer service applicable to the City and/or private partner.
Adjust projections for the customer segmentation and growth on the network, across each type of
customer (government, business and anchor institutions).
Determine a proposed competitive rate schedule for potential services, using competitive
market pricing information.
Develop financial statements, pro-formas, depreciation schedules, and cash flows.
Conduct comprehensive financial analysis on the project to determine overall financial
sustainability using key metrics such as free cash flow, debt service coverage, operating margin,
and net income.
Recommend the most feasible business model based on the City’s goals, overall business and
financial sustainability, community benefit, and long-term value to the community.
Task 6.B: Partner Negotiations
The information from Magellan’s business model will help the City evaluate its selected partner and
negotiate a long-term public-private partnership agreement. Magellan will work closely with the City to
participate and advise throughout the negotiation process, including developing and drafting the outline
of a proposed partnership agreement for the City to review and prepare for City Council consideration.
Magellan will specifically assist the City in negotiating the best terms that address the following key
terms:
City broadband services for public facilities
Retail services & pricing to a range of customer segments, including commercial and anchor
institutions
Retail services & pricing to government and anchor organizations
Retail services that leverage other utilities for outsourced content and services
Fiber leasing arrangements
Revenue sharing agreements
Open Access Model compliance
Phased roll-out of lit services to customers
Milestones & performance schedules to guarantee delivery of services
Partnership arrangements with third-party asset owners (County, other private telecoms)
Others to be determined throughout the course of negotiations.
Task 6 Deliverable: Magellan will provide a pro forma financial projection and business model,
assist and participate in negotiations with the City’s selected partner .
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TASK 7 : REPORT COMPILATION AND APPROVAL PROCESS
The culmination of the project will be a concise Final Report that summarizes the activities of
the project including details of committee and e ngagement activities, findings and
recommendations from the assessment, and a presentation of clear pathway options for
building a better broadband system across the City of Ukiah. The report will detail findings of all
tasks and recommendations for Ukiah to bring next - generation broadband to its communities
by leveraging existing infrastructure and key partnerships.
Magellan will provide a final report including:
Asset Inventory
Market Assessment and Gap Analysis
Business Models
Final Recommendations
We will also prepare and conduct a presentation of our findings and recommendations to
Council in support of the document’s approval.
Task 7 Deliverable: Magellan will provide a Final Report, including any public presentation needed for Report
approval.
WWW.MAGELLAN BROAD BAND . C O M
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Timetable
Ongoing Task
Final Deliverable
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Mo
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2
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Task 1: Asset Inventory
Task 2: Design Engineering
Task 3: Technical Grant Assistance
Task 4: Partner RFP Development and
Evaluation
Task 5: Market Assessment and Gap
Analysis
Task 6: Business Model & Partner
Negotiations
Task 7: Report Compilation and Approval
Process
Project Management & Meetings
WWW.MAGELLAN BROAD BAND . C O M
26
Pricing
The total cost to Ukiah is $252,339 and includes all work to be completed by Magellan as stated in this
proposal. Magellan will bill the City in eight (8) equal monthly payments of $31,542.38.
Magellan will bill on the first day of the month for the current month’s services . Travel and incidental
expenses will be billed as incurred. Invoices are payable on net 30 terms from the date of invoice. Pricing
for Task 2: Design Engineering are estimated costs and may be adjusted based on the data collected and
knowledge gained regarding more accurate construction footages from work done during the project.
Task/Description Cost
Task 1: Asset Inventory $13,570
Task 2: Design Engineering $157,339
Task 3: Technical Grant Assistance $13,570
Task 4: Partner RFP Development and Evaluation $16,963
Task 5: Market Assessment and Gap Analysis $13,570
Task 6: Business Model and Partner Negotiations $20,355
Task 7: Report Compilation and Approval Process $16,972
Total for Magellan’s Services $252,339
Megellan Broadband Contractor Staff Rates and Hours for City of Ukiah LATA Project
Personnel Title Specific Personnel Estimated Hours Hourly Rate Total
Project Executive Jory Wolf 55 $260 $14,300
Project Manager Will Morat 116 $185 $21,460
Broadband Consultant Greg Whelan 99 $180 $17,820
Project Management Analyst Tamara Mann 150 $180 $27,000
GIS Engineer Al Kamuda 103 $140 $14,420
Total Hourly Costs $95,000
Design Engineering Costs Engineering costs based on $1.50 per linear foot $157,339
Total Project Costs $252,339
ATTACHMENT B
LOCAL AGENCY
TECHNICAL ASSISTANCE
GRANT PROGRAM
Grantee Administrative Manual
Communications Division June 28, 2022
ATTACHMENT C
To all Local Agency Technical Assistance Applicants and Grant Recipients:
The California Public Utilities Commission (CPUC or the Commission) thanks you for your
interest in broadband technical assistance grants. We welcome your applications for funding
of pre-construction work that facilitates last-mile broadband projects led by local agencies and
tribes in California. We look forward to working with you.
Respectfully,
CPUC Communications Division
Local Agency Technical Assistance
Grantee Administrative Manual
TABLE OF CONTENTS
I. Introduction .......................................................................................................................................... 1
II. Funding Overview ................................................................................................................................. 1
III. Eligibility ................................................................................................................................................ 2
A. Who is Eligible to Apply .................................................................................................................... 2
B. What is Eligible for Funding .............................................................................................................. 3
IV. Required Application Materials ............................................................................................................ 4
V. Required Supplemental Materials ........................................................................................................ 6
A. Project Proposal or Proposed Contract ............................................................................................ 6
B. Letters of Support ............................................................................................................................. 6
VI. Application Submission and Timeline ................................................................................................... 7
VII. Required Forms and Obligations........................................................................................................... 7
VIII. Payments and Compliance .................................................................................................................... 8
A. Direct Payment to Grantee ............................................................................................................... 8
B. Partial Payment ................................................................................................................................ 8
C. Itemized Accounting for Administrative Costs ................................................................................. 9
D. Timing and Modifications ................................................................................................................. 9
E. Project Completion and Final Payment .......................................................................................... 10
F. American Rescue Plan Act Reporting Requirements...................................................................... 10
G. Contractor Monthly Reporting Requirements ............................................................................... 10
H. Record Retention ............................................................................................................................ 11
IX. Acknowledgment and Publicity ........................................................................................................... 11
X. More Information and Links ............................................................................................................... 12
Appendix A: Technical Assistance Application & Forms ..................................................................................
Appendix B: California Interactive Map Reference .........................................................................................
Appendix C: Completion Report and Payment Form (Sample) ......................................................................
This page is intentionally blank.
Local Agency Technical Assistance
Grantee Administrative Manual
I. Introduction
The Local Agency Technical Assistance (LATA) grant program provides funding to assist
California’s local agencies and tribes in their efforts to provide high-speed broadband to
unserved Californians. On February 24, 2022, the Commission approved Decision (D.) 22-02-
0261 which established the LATA grant program and implemented current requirements and
guidelines for the program.2
The purpose of the Local Agency Technical Assistance Grantee Administrative Manual is to
provide guidance on the application process and administrative lifecycle for broadband
technical assistance grants.3 This manual is intended to help potential applicants and grant
recipients (grantees) become familiar with the LATA program, including funding eligibility, the
application process, and administrative and performance requirements.4
II. Funding Overview
Local Agency Technical Assistance grants provide reimbursement for Tribes and local agencies
for pre-construction expenses that facilitate development of broadband network deployment
projects to areas in need. Grants may be used to reimburse eligible costs such as
environmental, feasibility, and engineering design studies or reports; needs assessments,
market studies, broadband strategic plans, and business plans; forming a joint powers
authority; and consultant and community-based organization services.
Grantees may receive up to 100 percent of technical assistance project costs of up to $500,000
per local agency or tribe per fiscal year. The program has a budget of $50 million, including a $5
1 D. 22-02-026 is part of the Commission’s California Advanced Services Fund (CASF) Rulemaking proceeding (R.)
20-08 -021. Learn more about the various CASF funding programs on the program website
here: https://www.cpuc.ca.gov/casf/
2 Senate Bill 156 (SB) text: https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220SB156
3 This Administrative Manual was prepared by CPUC CD staff. It does not change, replace, or waive any of the rules
or guidelines adopted in D.22-02-026 nor has the CPUC passed upon the accuracy or adequacy of the information
in it. The contents of the manual are for informational proposed only.
4 D.22-02-026 Attachment 1 Guidelines.
Local Agency Technical Assistance Grantee Administrative Manual, Page 2
million set-aside for tribes, for reimbursement of eligible costs incurred by December 31, 2024.
Grants will be awarded on a first come first served basis until funding is exhauste d.
In addition to eligibility for funding from the LATA program, tribes will continue to be eligible
for broadband grants from the CPUC’s existing Tribal Technical Assistance grant program, which
has a separate set of rules.5
Because funding stems from federal Coronavirus State and Local Fiscal Recovery Funds, projects
authorized through this program will be subject to federal rules in addition to the Guidelines
adopted by the Commission in D.22-02-026. Under the federal rules, the LATA program may
fund eligible pre-construction costs if they are tied to an eligible broadband infrastructure
project designed to provide service to unserved or underserved households and businesses 6
and that are designed to, upon completion, reliably meet or exceed symmetrical 100 Mbps
download speed and upload speeds, or should be reasonably expected to lead to such a
project.7 The term “unserved” in this manual is intended to include underserved California
communities, households, and businesses.8
III. Eligibility
The following eligibility criteria determine who may apply for Local Agency Technical Assistance
broadband funding.9
A. Who is Eligible to Apply
For the purpose of this program, local agency has the same meaning as that provided in
Government Code section 53167 (e), as amended by SB 156, wherein “local agency” means any
5 D.22-02-026, Attachment 1 at 2.
6 For example, the Treasury Overview of the Final Rule (January 2022) specifies investments “provide service to
locations with an identified need for additional broadband investment.”
https://home.treasury.gov/system/files/136/SLFRF -Final-Rule-Overview.pdf. Areas with an identified need include
areas unserved and underserved locations under the Interim Final rule: “Unserved and underserved households or
businesses” means one or more households or businesses that are not currently served by a wireline connection
that reliably delivers at least 25 Mbps download speed and 3 Mbps of upload speed.” Coronavirus State and Local
Fiscal Recovery Funds, 86 Fed. Reg. 26,786, 26,823 (May 17, 2021) (to be codified at 31 C.F.R. pt. 35). The
unserved or underserved locations need not be the only locations served by the proposed project. Dept. of the
Treasury, Coronavirus State and Local Fiscal Recovery Funds Frequently Asked Questions at 30 (as of July 19, 2021),
available at https://home.treasury.gov/system/files/136/SLFRPFAQ.pdf.
7 D.22-02-026 Attachment 1 Guidelines at 1.
8 See footnote 6 above.
9 D.22-02-026, Attachment 1 at 4.
Local Agency Technical Assistance Grantee Administrative Manual, Page 3
agency of local government authorized by law to provide broadband internet access service,
including the following:
A city
A county, including a county service area
A community services district
A public utility district
A municipal utility district
A joint powers authority
A local educational agency, as defined in section 47640 of the Education Code
A sovereign tribal government
An electrical cooperative, as defined in section 2776 of the Public Utilities Code
B. What is Eligible for Funding
Technical assistance grants must support developing broadband service to unserved
communities. Technical assistance projects may include but are not limited to:
Environmental, feasibility, engineering design studies or reports
Needs assessments, market studies, broadband strategic plans, business plans
Forming a joint powers authority10
Consultant and community-based organization services
Per D.22-02-026, grant applications must meet the following criteria:
Pre-Construction Costs Related to Broadband Deployment – LATA grants reimburse pre-
construction costs related to the development of broadband network deployment
projects through activities such as studies and planning. Technical assistance work
should be tied to a broadband deployment project or be reasonably expected to lead to
such a project.
Achieve 100 Mbps or Better Upload and Download Speeds – The resulting broadband
infrastructure projects will be designed to reliably meet or exceed 100 Mbps download
and upload speeds.
10 A “joint powers agency” or “joint powers authority” means an agency or entity formed pursuant to the Joint
Exercise of Powers Act (Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 of Title 1) that is
formed for the local performance of governmental functions that includes the provision of municipal services. Cal.
Gov. Code § 56047.7.
Local Agency Technical Assistance Grantee Administrative Manual, Page 4
Provide Service to Unserved Households and Businesses – Technical assistance is defined
as work products resulting from activities such as studies and planning that support local
agencies in developing broadband network projects that benefit unserved Californians.
C. Areas Eligible for Funding
Applicants must provide a description of the areas for which they are considering funding. Cities
that are applying should include as much geographic information as possible about the area of
their proposed project and should identify city and county names as well as the census blocks in
their application. Multiple jurisdictions, census designated places, joint powers authorities,
utility district or county areas should describe the area and include census blocks in the
application.11
If multiple agencies are applying for technical assistance funding in the same area, they should
coordinate. Applicants are required to submit a letter of support demonstrating this
coordination. Separate local agencies operating in the same geographic area may be
considered for grants through a Commission resolution process and need to demonstrate
collaboration with any overlapping jurisdictions for the efficient use of resources . For the
purposes of this program, cities do not have overlapping jurisdictions with the county or
counties in which the city is located, nor are tribal governments considered to have overlapping
jurisdictions with other eligible local agencies.
IV. Required Application Materials
Applicants must complete and submit an application along with additional requested
documentation, which is available on the LATA webpage as an Excel document. Each part of
the application is a different tab in the spreadsheet. The application and additional required
materials should be submitted via email to Broadband.TechAssist@cpuc.ca.gov. See Appendix
A for samples of the application and affidavit form.12 A summary of required materials follows.
Part 1. Application Checklist.
Item 1 – Applicant Name and Organization (local agency or tribe)
Item 2 – Key Project Contact Information
11 Local agencies that are seeking a list of census blocks and do not have a pre-existing GIS method can
use the California Interactive Broadband Map tool. https://www.broadbandmap.ca.gov/
12 D.22-02-026, Attachment 1 at 5-7.
Local Agency Technical Assistance Grantee Administrative Manual, Page 5
Item 3 – Grant Project Description
Item 4 – Letter of Support (upload with submission)
Item 5 – Project Proposal or Proposed Contract (upload with submission)
Item 6 – Proposed Total Budget
Item 7 – Name of Organization to Receive Payment
Item 8 – Certification and Affidavit of Statements and Representations
Item 9 – Affirmation of Incremental Staff Hours
Item 10 – Affirmation of 24-Month Project Completion
Item 11 – Notarized Affidavit (upload required form with submission)
Item 12 – Electronic Signature
Part 2. Project Summary. These fields must be completed:
Project Name
Type of Project and Scope
Total Budget
Timeline Start through Completion Dates (estimate completion within 24-months
from Commission approval)
How Project Supports Last-Mile Broadband Deployment of at least 100 Mbps Upload
and Download Speeds to Unserved and/or Underserved Households and Businesses
Summary of Consultant/Staff/Team Professional Experience (upload resumes)
Short project description of scope of work for publication on the CPUC Webpage
Other Information
Part 3. Budget Summary. These fields must be completed:
Year 1 and 2 Consultant, Sub-Consultant, Staff and Administrative Costs13
Year 1 and 2 Work Product Costs
Part 4. Geographic Information. Applicant must provide information about the location and
boundaries of the proposed project including:
Detailed description of the area where the technical assistance will be applied (e.g.,
city, town, county).
Identify all the area’s census blocks.
Upload shapefiles if possible
13 Up to 15 percent of the total requested for reimbursement may be used to reimburse the grantee for
administrative costs associated with the securing or completion of reimbursable work products, other than the
cost of local agency staff hours. D.22-02-026, Attachment 1 at 2.
Local Agency Technical Assistance Grantee Administrative Manual, Page 6
Use the California Interactive Broadband Map if needed to map proposed technical
assistance project areas: https://www.broadbandmap.ca.gov/
If needed, the 'Data Query Tool' on CPUC's California Interactive Broadband Map (see link
above) may be used to export census blocks or other types of political boundaries (e.g., tribal
areas, counties, census designated places) into a CSV file by manually selecting regions on the
map. See Appendix B and the link below to learn more about using this mapping tool.
V. Required Supplemental Materials
Applicants must also upload a project proposal or proposed contract, letter of support, and a
notarized affidavit form. See Appendix A for a sample notarized affidavit form.
A. Project Proposal or Proposed Contract
Applicants must provide a proposed contract(s) if planning to work with a consultant or
community-based organization. A written project proposal will suffice if technical assistance is
to be provided in-house. The proposed contract or project proposal must include the following:
Scope of work with a description of the reimbursable work product (e.g., a report
summarizing X, a written engineering study including network diagrams , a
broadband strategic plan with last mile project specifications)
Description of each reimbursable work product expected to result from the contract
or project proposal. While more than one reimbursable work product may result
from a contractor or project proposal, each reimbursable work product proposed in
the application must be supported by a contract or project proposal.14
Detailed cost estimate including hourly rates and total cost per team member
Proposed timeline for completion within 24 months
Professional qualifications/resumes of team members
B. Letters of Support
Applicants are required to submit a letter of support demonstrating collaboration between
overlapping local agency jurisdictions. This letter must include information relating to
coordination performed with other eligible local agencies with geographic jurisdiction s that
overlap with the local agency applicant’s geographic jurisdiction, if the applicant is not a
sovereign tribal government.
14 D.22-02-026, Attachment 1 at 6.
Local Agency Technical Assistance Grantee Administrative Manual, Page 7
Tribal applicants are required to submit a letter of support from the tribal chair, administrator,
or council, though these letters need not detail coordination efforts with local agencies.
VI. Application Submission and Timeline
Applicants are required to submit the Commission-provided application form and supporting
documents. Completed applications should be submitted electronically to the following
address. This email should also be used for all program inquiries and administrative needs,
including payment requests and reporting:
LATA Program Email:
Broadband.TechAssist@cpuc.ca.gov
LATA Program Address:
California Public Utilities Commission, Communications Division
Attn: Local Agency Technical Assistance Grant Program
505 Van Ness Avenue, San Francisco, CA 94102
If needed, larger files may be submitted via secure file transfer to https://cpucftp.cpuc.ca.gov/.
Applications may be submitted at any time until funding is exhausted. The Communications
Division staff will notify an applicant by letter or email specifying reasons for denial should an
application fail to meet program eligibility criteria or other factors. Local agencies that are not
selected are welcome to re-apply with revised proposals.
VII. Required Forms and Obligations
Consent Form and Payee Data Record. Upon a funding application’s approval, the grantee will
receive an email from the Commission requesting them to submit required documents, which
include a Consent Form and a Payee Data Record.15 The Payee Data Record (STD 204) is a State
of California standardized form that is needed for tax purposes. The Consent Form binds the
grant recipient to the terms, conditions, and requirements of both the authorizing Decision and
the approval document (7either a Commission Resolution awarding the grant or an award
letter, if approved by CD staff). Grantees must sign and submit a Consent Form within 30
15 The Payee Data Record is required in order to receive payment from the State of California, and information
provided in this form will be used by the Commission to prepare Information Returns (e.g., Internal Revenue
Service, Form 1099.
Local Agency Technical Assistance Grantee Administrative Manual, Page 8
calendar day from the date of the award. Failure to submit the Consent Form within 30
calendar days from the date of award letter will deem the grant null and void.
Federal Compliance Form. As recipients of Federal financial assistance, grantees are also
required to submit a form entitled Assurances of Compliance with Title VI of the Civil Rights Act
and meet legal requirements relating to nondiscrimination and nondiscriminatory use of
Federal funds.16 (This form does not apply to tribal grantees.) The Commission will not initiate
payment for LATA grants until CD staff receive these forms.
Prevailing Wages. Prevailing Wage rules and requirements apply to LATA grants.
VIII. Payments and Compliance
Grantees must submit payment requests using the Completion Report to Communications
Division template. See Attachment C for a sample. All requested reimbursements must be
allocated to activities/g approved in the work plan and be supported by attaching relevant
invoices. Please note the following additional requirements.
A. Direct Payment to Grantee
Payment will be made directly to the local agency or tribe as the grant recipient.
B. Partial Payment
Local agency grantees may request partial reimbursement if they complete one or more of the
approved reimbursement work products prior to completion of other reimbursable work
products approved in the same grant authorization. Payment will be based upon receipt and
approval of an invoice(s) submitted by the local agency showing the expenditures incurred for
the reimbursable work product, along with work product for which partial payment is
requested. Invoices must be supported by documentation including but not limited to the
actual cost of labor and any other expense that will be recovered by the grant. If any portion of
16 These requirements include ensuring that entities do not deny benefits or services, or otherwise discriminate on
the basis of race, color, national origin (including limited English proficiency), disability, age, or sex (including
sexual orientation and gender identity), in accordance with Title V I of the Civil Rights Act of 1964 (Title VI) Public
Law 88-352, 42 U.S.C. 2000d-1 et seq., and the Department's implementing regulations, 31 CFR part 22; Section
504 of the Rehabilitation Act of 1973 (Section 504), Public Law 93-112, as amended by Public Law 93-516, 29 U.S.C.
794; Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. 1681 et seq., and the Department's
implementing regulations, 31 CFR part 28; Age Discrimination Act of 1975, Public Law 94-135, 42 U.S.C. 6101 et
seq., and the Department implementing regulations at 31 CFR part 23
Local Agency Technical Assistance Grantee Administrative Manual, Page 9
the partial reimbursement request is found to be out of compliance, grantees will refund any
disallowed amount along with appropriate interest.17
C. Itemized Accounting for Administrative Costs
To the extent that any portion of an award was used to reimburse a local agency for
administrative costs associated with securing or completing a reimbursable work product, the
local agency must submit an itemized accounting of such costs, demonstrating the total
requested for reimbursement does not exceed 15 percent (15%) of the total authorized
award.18
D. Timing and Modifications
Grantees must complete projects within 24 months or the Commission may withhold or reduce
payment.19 If the grantee cannot complete the project within the 24-month timeline, they
must notify the Commission or CD's Director (CD_Director@cpuc.ca.gov) as soon as they
become aware that they may not meet the project deadline. Grantees must request timeline
changes and receive approval at least 30 days before the anticipated change. They must
provide details in writing regarding the reason for timeline change and a revised schedule,
including impacts on any work deliverables (see next section). In the event the grantee fails to
notify the Commission or CD's Director and secure approval at least 30 days before the
anticipated change, the Commission may withhold or reduce payment. If any portion of
reimbursement is found to be out of compliance, grantees will refund any disallowed amount
along with appropriate interest.20
In addition, grantees must communicate in writing to Communications Division Director
regarding any changes to the substantive terms and conditions underlying Commission
approval of the grant (such as changes to a reimbursable work product contract, work plan, or
budget) at least 30 days before the anticipated change. Substantive changes may require
approval by either the Communications Division Director or by Commission resolution before
becoming effective.
All tasks and performance specified under the terms of any award shall be completed on or
before the completion of the project. The Commission may withhold or terminate grant
payments if the grantee does not comply with any of the requirements set forth in its
application and D.22-02-026.21
17 D.22-02-026, Attachment 1 at 10.
18 D.22-02-026, Attachment 1 at 2 and 10.
19 D.22-02-026, Attachment 1 at 9.
20 D.22-02-026, Attachment 1 at 10.
21 D.22-02-026, Attachment 1 at 10.
Local Agency Technical Assistance Grantee Administrative Manual, Page 10
E. Project Completion and Final Payment
Project Completion. Upon completion of the technical assistance and before final payment,
grantee must provide a signed Completion Report and Final Payment Form and they must
submit a copy of the final report/study/joint powers agreement etc. to the program email
address. See Appendix C for a sample of this form template. These materials should state that
the agreed upon work has been completed and include a request for final payment as well as
documentation of the overall project outcome and deliverables in accordance with the
approved grant agreement. Among the information requested in the form, grantees should
provide the following:
Short summary of the reimbursable work product(s) created under the contract.
A short description of the technical assistance work completed that is suitable
for posting on the Commission’s web page.
Identification of areas where the local agency intends to deploy broadband
infrastructure stemming from their technical assistance work, suitable for
posting on the Commission's website.
Work products that should be considered for confidential treatment should be accompanied by
an attestation by the grantee describing the reasoning for confidential treatment according to
General Order 66-D.
Failure to Comply. If the grantee fails to complete the project, in accordance with the terms of
approval granted by the Commission, and as described in the contract, the grantee will be
required to reimburse some or all of the funds that it has received.22
F. American Rescue Plan Act Reporting Requirements
The American Rescue Plan Act (ARPA), State and Local Fiscal Recovery Fund Reporting
Requirements directs grantees and CPUC staff to ensure all required reporting information set
forth in the Compliance and Reporting Guideline and Project and Expenditure Report for
broadband infrastructure projects is available for each technical assistance grant.23 Reporting
guidelines are anticipated from the US Treasury and California Department of Finance by 2023.
G. Contractor Monthly Reporting Requirements
SB 156 requires grantees to fulfill the monthly reporting requirements set forth in Public
Utilities Code section 281(l)(1) if they are using a licensed contractor or subcontractor to
22 D.22-02-026, Attachment 1 at 10.
23 https://home.treasury.gov/policy -issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-
and-local-fiscal-recovery-funds
Local Agency Technical Assistance Grantee Administrative Manual, Page 11
undertake a contract or subcontract in excess of twenty-five thousand dollars ($25,000). The
Commission is required to post that information on its website. Specifically, SB 156 requires
the following to be reported to the Commission on a monthly basis:
The name and contractor’s license number of each licensed contractor and
subcontractor undertaking a contract or subcontract in excess of twenty -five
thousand dollars ($25,000) to perform work on a project funded or financed
pursuant to this section.
The location where a contractor or subcontractor described in subparagraph (A)
will be performing that work.
The anticipated dates when that work will be performed.
Licensed contractor or subcontractor means any contractor that holds a California state
license through the contractor’s state license board (https://www.cslb.ca.gov/).
H. Record Retention
Grantees are required to maintain records such as files, invoices, and other related documents
for five years after final payment. Grantees shall make these records and invoices available to
the Commission upon request and agree that these records are subject to financial audit by the
Commission at any time within the five years after the final payment made to a grantee.24
IX. Acknowledgment and Publicity
Any publications, studies, or reports made possible or derived in whole or in part from the
project, and any news articles, brochures, seminars, or other promotional materials or media
through which the grantee publicizes the Project will acknowledge the program in the following
manner:
Funding for this project has been provided in part through a grant for Local Agency Technical
Assistance from a program administered by the California Public Utilities Commission.”
24 D.22-02-026, Attachment 1 at 10.
Local Agency Technical Assistance Grantee Administrative Manual, Page 12
X. More Information and Links
In addition to this manual, the program webpage provides background and updates. The URL
is: https://www.cpuc.ca.gov/industries-and-topics/internet-and-phone/broadband-
implementation-for-california/local-agency-technical-assistance
The following are CPUC links for more information about Local Agency Technical Assistance as
well as other broadband funding programs:
Decision 22-02-026 with Guidelines for Local Agency Technical Assistance
CPUC Broadband Implementation Webpage for SB 156 Programs
Local Agency Technical Assistance
Last-Mile Federal Funding Account
Open-Access Middle Mile
California Advanced Services Fund (CASF)
Tribal Technical Assistance Broadband Grants
US Treasury Coronavirus State and Local Fiscal Recovery Funds
Appendix A: Technical Assistance Application & Forms
Local Agency Technical Assistance
PART 1. GRANT APPLICATION CHECKLIST
Instructions: To assist the CPUC Communications Division in verifying the completeness of your application,
mark the box to the left of each item to indicate you provided the requested information and uploaded
required additional materials with your application spreadsheet. For more details about these requirements,
please review CPUC Decision D.22-02-026, Appendix 1.
link to D.20-02-026 Technical Assistance Decision and Guidelines
Item
Included?
Item
To Be Completed By Applicant
submit separately if indicated below)
1
Applicant Name and
Organization
Authorized Local Agency or
Tribal Leader Name and
Title
Provide information below:
Address Line 1
Address Line 2
City
State
ZIP Code
Website Address
Phone Number
California Tribe?
Federal Tribal
Recognition?
2
Key Project Contact (i.e.,
staff contract manager)
Provide information below:
First Name
Last Name
Organization Position
Address Line 1
Address Line 2
City
State
ZIP Code
Email Address
Phone Number
3 Grant Project Description Provide information below:
Project Title
Brief Description
Project Location
4 Letter of Support
Submit as separate attachment(s) and check box to
indicate included.
5
Project Proposal (if
planning to use in-house
staff) or Proposed Contract
if planning to outsource
work)
Submit as a separate attachment(s) and check box to
indicate included.
Must include: (1) the project scope of work for a
consultant and/or staff to carry out the Local Agency
Technical Assistance; (2) detailed cost estimate
including hourly rates and estimated total hours for
each person; and (3) proposed timeline for
completion; (4) geographic basis for the proposed
project area (such as by Census Block) sufficient to
demonstrate broadband need.
If the applicant intends, as part of the project, to (a)
complete multiple work products (i.e. joint powers
agreement(s), feasibility studies, etc.) and (b)
request partial payment for work product(s)
completed before the project's completion, all
potential work products must be outlined and
supported in the contract or proposal, and listed
separately in the Budget Summary.
6 Proposed Total Budget ($) $
7 Project Summary
Provide information in Tab 2 (Project Summary) of
this spreadsheet and check box to indicate included.
8 Budget Summary
Provide information in Tab 3 (Budget Summary) of
this spreadsheet and check box to indicate included.
9
Name of Organization to
Receive Payment (Local
Agency or Tribal Entity)
Address Line 1
Address Line 2
City
State
Zip Code
Website Address
Phone Number
10
Affirmation of Incremental
Staff Hours
I, the undersigned, affirm that any staff hours
expended on reimbursable activities, and for which
reimbursement will be requested, are incremental to
the pre-grant award scope of work and would not be
performed by the staff person absent the grant
award.
11
Agreement for 24-Month
Completion
I, the undersigned, acknowledge that the project
must be completed within 24-months from the date
of Commission approval of the grant.
12
Notarized Affidavit
separate form, upload
with submission)
Submit separate required form and check box to
indicate included. The form can be found on the
LATA website: https://www.cpuc.ca.gov/industries-
and-topics/internet-and-phone/broadband-
implementation-for-california/local-agency-
technical-assistance
13
Electronic Signature X
Local Agency Technical Assistance
APPLICATION PART 2: PROJECT SUMMARY
Instructions: Please provide the following information about a broadband technical assistance project that
supports a local agency or Tribe. Project types may include but are not limited to: needs assessments,
market studies, broadband strategic plans, business plans; environmental, feasibility, engineering design
studies or reports; forming a joint powers authority; consultant and community -based organization services.
Name and Location of Proposed Grant Project
Type of Project and Scope
Total Budget ($)
Project Timeline (include start and end dates,
must be completed within 24 months)
Explain how the proposed technical assistance
grant project will support your Local Agency or
Tribe in pursuit of last-mile broadband
infrastructure deployment to unserved or
underserved households and businesses.
How will the proposed technical assistance grant
support broadband infrastructure deployment
to unserved and/or underserved households
and businesses at speeds of at least 100 Mbps
upload and download speeds?
Summary of consultant or staff experience.
Upload resumes separately.
Short description of the project suitable for
posting on the Commission’s web page.
Example: The proposed project will fund a
Broadband Strategic Plan for City X. This plan
will outline a strategy expected to result in
broadband infrastructure projects designed to
provide service to unserved or underserved
households and businesses and that are
designed to, upon completion, reliably meet
or exceed symmetrical 100 Mbps download
and upload speeds. This project will be
completed within the 24-month timeline.
Other Information
Local Agency Technical Assistance
APPLICATION PART 3: BUDGET SUMMARY
Instructions: Please provide the following descriptive and quantitative budget summary information for your
proposed grant project. Add additional space if needed.
Applicant (Local Agency or
Tribe):
Project Name:
Year 1 Year 2
BUDGET LINE ITEM
Work
Product
Work
Product
Work
Product
Work
Product
Work
Product
Work
Product
Work Product Title (e.g., Request
for Proposal Development, Needs
Assessment, Strategic Broadband
Plan)
Timeline (weeks from project
start)
Work Product Costs (consultants,
subconsultants, organizations,
and/or staff)
Cost Cost Cost Cost Cost Cost
Total Work Product Costs
consultants, subconsultants,
organizations, and/or staff)
Total Administrative Costs
see Note)
TOTAL COSTS $
Note:
Administrative costs are defined as indirect overhead costs attributable to a project, per generally
accepted accounting principles (GAAP), and the direct cost of complying with Commission administrative
and regulatory requirements related to the grant itself. Up to 15%of administrative costs may be
associated with the securing or completion of reimbursable work products, other than the cost of local
agency staff hours. (D.22-02-026, Attachment 1 at 2)
Local Agency Technical Assistance
APPLICATION PART 4: GEOGRAPHIC INFORMATION
Instructions: Please provide a description of the geographic location(s) that the applicant intends for
service to be provided as a result of the technical assistance project(s). The CPUC requests this information
since local agencies with geographically overlapping jurisdictions are encouraged to collaborate. We
encourage the applicant(s) to provide as much detail on the intended geographic location(s) as possible.
ITEM INSTRUCTIONS RESPONSE
Type of Local
Agency
Choose from drop down in spreadsheet.
Describe type of Local Agency if not in
dropdown.
Describe Project
Location
Provide a short description of the intended
geographic location(s) (e.g., city limits, county
limits, utility service area) to assist in the
review of this application.
Census Block(s)
Submit as separate document and note the
file name in this field (if submitting via email).
The 'Data Query Tool' on CPUC's California
Interactive Broadband Map can be used to
export census blocks into a CSV file by
manually selecting regions on the map.
https://www.broadbandmap.ca.gov/)
If Census Blocks are not currently known, the
Data Query Tool can also be used to create
CSV files of other types of political
boundaries (counties, Tribal Areas, etc.) and
can be provided in a separate file. Additional
information on the intended geographic
location(s) can be listed in the relevant fields
below.
If Census Block(s) are not known, provide the
following information on intended
geographic location(s):
County/Counties
City/Cities
Zip Codes
Other Unique Geographic Data
describe and provide list)
Shapefile
and/or Map
A shapefile and/or map of the intended
geographic location(s) may be submitted as
separate document(s) instead of census
blocks. Indicate via the drop down whether a
shapefile or map is included in relevant fields
below:
Shapefile included?
Name of Shapefile (if included "N/A" if not):
Map Included?
Name of Map file (if included, "N/A" if not):
Notarized Affidavit
My name is ____________________________. I am ___________________ [Title] of
Name of Organization to receive grant].
My personal knowledge of the facts stated herein has been derived from my employment with
Name of Organization to receive grant].
I swear or affirm that I have personal knowledge of the facts stated in this Application for a Local Agency
Technical Assistance Grant under the provisions of Decision (D.) 22-02-026, as authorized by the
Legislature and the California Public Utilities Commission, I am competent to testify to them, and I have
the authority to make this Application on behalf of and to bind the Organization.
I further swear or affirm that ________________________ [Name of Organization to receive grant]
agrees to comply with all federal and state statutes, rules, and regulations, including the California
Advanced Services Funds program rules the Commission establishes, covering broadband services and
state contractual rules and regulations, if granted a Local Agency Technical Assistance grant.
I further swear or affirm that _____________ [Name of Organization to receive grant] agrees to comply
with the terms, conditions and requirements of the grant and thus submits to the jurisdiction of the
Commission with regard to the disbursement and administration of the grant if granted a Local Agency
Technical Assistance grant.
I swear or affirm that I agree to comply with Rules 1.11 and 2.2 of the California Public Utilities
Commission’s Rules of Practice and Procedure.
I swear or affirm, under penalty of perjury, and under Rule 1.1 of the California Public Utilities
Commission’s Rules of Practice and Procedure, that, to the best of my knowledge, all of the statements
and representations made in this Application are true and correct.
If ____________________ [Grantee Name] violates the terms and conditions of this award or other
program and project compliance requirements, it shall be subject to Public Utilities Code Sections 2108
and 2111. The Commission may impose the maximum penalties allowed under Public Utilities Code
sections 2108 and 2111 for failure to meet the program and project compliance requirements, a s
determined by the Commission.
Signature and title
Type or print name and title
SUBSCRIBED AND SWORN before me on the _____ day of ______________, 20______.
Notary Public In and For the State of _____________________________________________
My Commission expires _______________________________________________________
Appendix B: California Interactive Map Reference
California Broadband Mapping Tool
Link to the mapping tool:
https://www.broadbandmap.ca.gov/
Includes census political boundaries (green
box)
Data Query Tool (red box) allows selection
of individual census blocks (so long as the
layer is already visible).
Screenshot of the Data Query Tool in Use
Note the census blocks layer is on and shows the boundaries.
One of the “Select Draw Tool” options is used to select the census blocks.
Select “Get Features” to display a block and populate the data on the right, which can
be exported as a CSV (the red box).
Brief primer on the census hierarchy (from largest area to smallest): census tract,
census block group, census block
Appendix C: Completion Report and Payment Form (Sample)
Local Agency Technical Assistance
Completion Report & Final Payment Form
Sample Template (Subject to Revisions)
1. GRANTEE AND PROJECT OVERVIEW
Grantee Name:
Consultants Name:
Project Name:
Project ID:
Award Grant Amount: ($)
Payment(s) received to date: ($)
Project completion date: (MM/DD/YY)
Report submission date: (MM/DD/YY)
Amount of Request: ($)
Attested by:
I certify to the best of my knowledge that all
statements and representations made in
this report are true and correct
under penalty of perjury.
Name:
Signature:
2. PROJECT SUMMARY
Please provide a summary of the contract including work completed by the consultant ,
contractor and/or local agency staff. Provide details of the work that was completed,
including scope of the work, detailed costs, and the timeline from start to completion. (Add
additional pages if necessary).
Describe the area(s) where grantee intends to deploy broadband based on the reimbursable
work product(s) and expects the technical assistance work will lead to broadband
infrastructure deployment project(s) that will achieve the CASF deployment goal. Provide a
summary suitable for posting on the Commission's website. (Add additional pages if
necessary).
3. PROJECT DOCUMENTATION DESCRIPTION
Please provide the following necessary documents and check the boxes “Yes” or “No” in
Section 4 below. If you checked the box “No” then please provide the brief reasoning in the
Comments section or on a separate sheet.
a. Copy of the original Contract (for outsourced work) and/or Project Proposal (for in -
house staff work). Include scope of work with details and any approved changes.
b. Invoices supporting consultant/contractor and administrative expenses.
c. Completed Reimbursable Technical Assistance Final Work Product(s) (e.g., market
analysis, environmental review, engineering and design documents, other).
d. Itemized Accounting for local agency administrative costs.
4. PROJECT DOCUMENTATION CHECK LIST
Please check off documents submitted that pertain to the
Contract or Project Proposal. Also, upload work products to
Broadband.TechAssist@cpuc.ca.gov or via FTP if larger at
https://cpucftp.cpuc.ca.gov/.
Contract/Agreement/Proposal
No. Document Required Document
Submitted
Comments
a. Copy of the Contract and/or
Project Proposal, with scope
of work details and any
approved changes.
Yes ______
No ______
b. Invoices supporting services from
consultants, contractors,
administrative expenses, etc.
Yes ______
No _______
c.
Final Technical assistance work
products such as consultant and
engineering products (e.g.,
blueprints, drawings, plans,
design documents, etc.), staff and
community-based organization
work products.
Yes _______
No _______
d.
Staff timesheets, receipts, billable
hours for legal counsel
Yes_______
No_______
5. COST DETAILS NEEDED FOR REIMBURSEMENT – DESCRIPTION
Provide a summary of project cost breakdown for each project that is outsourced (e.g., to a
consultant, other contracting work, community-based organizations) or conducted in-house
by staff. Examples of cost categories: Hardware, Software, License, Accessories, etc.
Services and finished products such as Engineering, Design, Drawings, Blueprint s, Plans, etc.
Shipping, Handling, and Taxes, administrative costs, or any other costs incurred. Itemize
costs in Section 6 below.
6. REIMBURSEMENT REQUEST COST DETAILS
Please provide project expenses summary as per budget line item in the below table.
a. Itemized details for all the expenses claimed on the project for the payment
reimbursement should be provided through contract and/or agreement for services
and supporting invoices and/or receipts.
b. The project expenses summary should agree with the total amount in the approved
budget or less but not more.
c. Add more lines if needed.
Project Expenses Summary Grant Funds ($)
Consultation Cost:
Engineering and Design Costs as mentioned above:
Plans, Blueprints, Drawings cost:
Shipping, Handling, Mailing, Insurance cost:
Hardware, Computer Program cost:
Administrative Costs:
Other expenses (if any):
Total Requested Reimbursement ($):