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Home My WebLink About2023-01-11 CC Minutes CITY OF UKIAH CITY COUNCIL MINUTES Special Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue, Ukiah, CA 95482 Virtual Meeting Link: https.//zoom_us/j/97199426600 Ukiah, CA 95482 January 11, 2023 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Special Meeting on January 11, 2023, having been legally noticed on January 6, 2023. The meeting was held in person and virtually at the following link: https://zoom_us1/97199426600. Mayor Rodin called the meeting to order at 6:00 p.m. Roll was taken with the following Councilmembers Present: Juan V. Orozco, Susan Sher, Douglas, F. Crane, and Mari Rodin. Councilmembers Absent by Prearrangement:Josefina Duehas, Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. MAYOR RODIN PRESIDING. 2. PLEDGE OF ALLEGIANCE 3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS 4. PROCLAMATIONSIINTRODUCTIONSIPRESENTATIONS a. City Council to Receive the Annual Diversity and Equity Report. Presenters: Traci Boyl, Senior Analyst and Maria Conchita Ceja, Administrative Analyst. Public Comment: Xochilt Morales de Martinez. Report was received. 5. PETITIONS AND COMMUNICATIONS City Clerk, Kristine Lawler, stated that no communications had been received. 6. APPROVAL OF MINUTES F a. Approval of the Minutes for the December 21. 2022, Regular Meeting. Motion/Second: Crane/Sher to approve Minutes of December 21, 2022, a regular meeting, as submitted. Motion carried by the following roll call votes: AYES: Sher, Crane, and Rodin. NOES: None. ABSENT: Duehas. ABSTAIN: Orozco. 7. RIGHT TO APPEAL DECISION 8. CONSENT CALENDAR a. Approve a Budget Amendment for Solid Waste Clean-Up and Abatement Activities in the Amount of$34,000 - Finance. b. Adoption of Resolution (2023-01) Approving the City of Ukiah's Qualified Contractors List for 2023— City Clerk. Page 1 of 4 City Council Minutes for January 11, 2023, Continued., c. Adoption of Resolution (2023-02) of the City Council Reconsidering the Circumstances of the State of Emergency and Implementing Teleconferencing Requirements for City Council and Board and Commission Meetings During a Proclaimed State of Emergency Due to the COVID- 19 Pandemic— City Attorney. d. Approval of Contract Amendment (COU No. 2122-118-A2) with GHD Inc. for Additional Design Support for the Great Redwood Trail Phase 4 Project in the Amount of $61,958.00 — Public Works. e. Consideration of Adoption of Resolution (2023-03) Reappointing Members to the Diversity and Equity Standing Committee -Administration. f. Consideration of Award of Contract (COU No. 2223-156) for the Gobbi Street Electric Service Overhead to Underground Conversion, Specification 22-09, to James Day Construction, DBA Coastal Mountain Electric, in the Amount of$113,271.10—Electric Utility. g. Report to Council for the Purchase of Services (PO No. XXXXX) from SMB Environmental for Environmental Construction Inspection and Monitoring Services for the Recycled Water Project — Phase 4 at the Waste Water Treatment Plant, in the Amount of$56,000— Public Works. h. Approve Purchase Order Number 48215-00 in the Amount of$48,002.52 for the Replacement of Knox Box Key Cores throughout the Ukiah Valley Fire District— Community Development. i. Approve Award of Contract (COU No. 2123-157) to the KPA Group for Phase Two Design Services for the City's Customer Service Center at 501 South State Street in the Amount of up to $117,625 —Administration. MotionlSecond: CranelOrozco to approve Consent Calendar Items 7a-7i, as submitted. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, and Rodin. NOES: None. ABSENT: Duenas. ABSTAIN: None. 9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No public comment was received. 10. COUNCIL REPORTS Presenter: Mayor Rodin 11. CITY MANAGERICITY CLERK REPORTS Presenters: • Sewer Treatment Inflow Discussion —Sean White, Water Resources Director. • Storm Response Update—Traci Boyl, Senior Analyst • Administrative Services Day—Sage Sangiacomo, City Manager • Petition from Hastings (east of Hwy 101) Businesses Regarding On-street Parking — Sage Sangiacomo, City Manager 12. PUBLIC HEARINGS (6:15 PM) 13. UNFINISHED BUSINESS Page 2 of 4 City Council Minutes for January 11, 2023, Continued: 14. NEW BUSINESS ,a. Receive Updates; Discussion and Appointments Regarding 2023 Council Assignments; and Consideration of Disbandment and Modification to City Council Committees and Ad Hocs/Standing Committees. Presenter: Mayor Rodin. Staff Comment: Shannon Riley, Deputy City Manager. Motion/Second: Crane/Orozco to appoint Councilmembers Orozco and Sher to the Fire Executive Committee. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, and Rodin. NOES: None. ABSENT: Duehas. ABSTAIN: None. Motion/Second: Crane/Orozco to adopt the 2023 City Councilmember Special Assignment List, including ad hoc additions, modifications, and disbandments. Motion carried by the following roll call votes: AYES: Orozco, Sher, Crane, and Rodin. NOES: None. ABSENT: Duehas. ABSTAIN: None. THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:19 P.M. 16. CLOSED SESSION a. Conference with Legal Counsel —Anticipated Litigation (Government Code Section 54956.9(d)(2)) Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (2 cases) b. Conference with Legal Counsel —Anticipated Litigation (Government Code Section 54956.9(d)(2) or (3)) Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (1 case) c. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1) Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048 d. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018- 70200 e. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 f. Conference with Real Property Neaotlators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 003-190-11 Negotiator: Sage Sangiacomo, City Manager Negotiating Parties: Dave Hull Under Negotiation: Price &Terms of Payment Page 3 of 4 City Council Minutes for January 11, 2023, Continued: g. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 003-260-01, 003-500-14 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Eric Crane and Francine Selim Under Negotiation: Price & Terms of Payment h. Conference with Labor Negotiator(54957.6) Agency Representative: Sage Sangiacomo, City Manager_ Employee Organizations: All Bargaining Units i. Public Emaloyee Performance Evaluation (Government Code Section 54956 Title: City Manager No action reported, direction provided to Staff. 15. ADJOURNMENT There being no further business, the meeting adjourned at 9:55 p.m. 'fit L► �lG Kristine Lawler, City Clerk Page 4of4 2023 CITY COUNCIL SPECIAL ASSIGNEMENTS LOCAL/UKIAH VALLEY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Civic Center Civic Center Crane Dan Buffalo, Director of Finance;463-6220 Investment Oversight Committee Varies 300 Seminary Ave. 300 Seminary Ave. Reviews City investments, policies, and strategies Orozco-Alternate dbuffalo@cityofukiah.com Ukiah, CA 95482 Ukiah, CA 95482 Alan Carter Treasurer Shall meet a minimum Place designated upon call of the Office of Emergency Management of once a year at a chair or, if she/he is unavailable or Develop any necessary emergency and mutual aid 300 Seminary Ave. Orozco Traci Boyl,City Manager's Office Management Disaster Council time and place unable to call such meeting,the first Ukiah, CA 95482 plans,agreements, ordinances, resolutions, rules, and Duenas-Alternate Analyst;467-5720;tboyl@cityofukiah.com designated upon call vice chair and then the City Manager 467-5765-Tami Bartolomei regulations. of the chair or her/his designee. Greater Ukiah Business&Tourism 3rd Tuesday of 200 S School St. 200 S School St. Promotes tourism and works to strengthen and Rodin Shannon Riley, Deputy City Manager; Alliance month, 11:30 a.m. Ukiah, CA 95482 Ukiah, CA 95482 promote the historic downtown and businesses within Duenas-Alternate 467-5793 sriley@cityofukiah.com the greater Ukiah area Civic Center IWPC Staff Mendocino County Inland Water and 2nd Thursday of P.O. Box 1247 Develops coordination for water resources and current Rodin Sean White, Director of Water Resources; Power Commission(IWPC) month,6:00 p.m. conference room 5 Seminary Avenue Ukiah, CA 95482 water rights: Potter Valley project-Eel River Diversion Orozco-Alternate 463-5712 swhite@cityofukiah.com con 391-7574-Candace Horslev Governing Board Chair Jake Burgess, Community Services 4th Wednesday of Alternating locations-Ukiah and North Coast Opportunities Assist low income and disadvantaged people to North Coast Opportunities(NCO) 01 month,2 p.m. Lakeport 413 North State Street become self reliant Burgess Supervisor;463 62 CA 95482 jburgess@cityofukiahah.com Ukiah Sun House 431 S. Main Street 2nd Tuesday of Orozco David Burton, Museum Director;467-2836 Sun House Guild ex officio month,4:30 p.m. 431 S. Main St. Ukiah, CA 95482 Support and expand Grace Hudson Museum Neil Davis-Alternate dburton@cityofukiah.com Ukiah, CA 467-2836 Board of Supervisors Chambers; County Executive Office Ukiah Valley Basin Groundwater 2nd Thursday of 501 Low Gap Rd., Rm. 1010 GSA serves as the Groundwater Sustainability Agency Crane Sean White, Director of Water Resources; Ukiah, Sustainability Agency(GSA) month, 1:30 p.m. U Low Gap Road Ukiah, CA 95482 in the Ukiah Valley basin Duenas-Alternate 463-5712 swhite@cityofukiah.com Ukiah, CA 463-4441 MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT C/O: BOS BOS Conference Room Makes appointments to LAFCO and Airport Land Use Called as required by 501 Low Gap Rd., Rm 1090 Mayor Rodin Kristine Lawler,City Clerk;463-6217 City Selection Committee the Clerk of the Board Ukiah, Low Gap Rd. Rm. 1090 Ukiah, CA 95482 Commission Vice Mayor Duenas-Alternate klawler@cityofukiah.com Ukiah, CA 463-4441 (Mayor-Primary; Vice Mayor-Alternate) Executive Director Economic Development&Financing 2nd Thursday of Primarily 631 S. Orchard Street 631 South Orchard Avenue Multi-agency co-op for economic development and Riley Shannon Riley, Deputy City Manager; Corporation(EDFC) month,2:00 p.m. (location varies) Ukiah, CA 95482 business loan program (appointed 12/19/18) 467-5793 sriley@cityofukiah.com 467-5953 3rd Wednesdays of Ukiah County Library Kristine Lawler,City Clerk;463-6217; Library Advisory Board alternate months; 1:00 Various Mendocino County Libraries 463-4491 Review library policy and activities Duenas klawler@cityofukiah.com p.m. Civic Center Annex Civic Center conference room#5 Seminary Ave.Ukiah, To coordinate activities and policy development with Rodin Sage Sangiacomo,City Manager; Mendocino County 1st District Liaison Monthly;TBD 411 West Clay St. the City's 1st District Supervisor Crane-Alternate 463-6221;ssangiacomo@cityofukiah.com Ukiah, CA 95482 Ukiah, CA 95482 Civic Center Annex Civic Center 1st Wednesdays of conference room#5 Seminary Ave.Ukiah, To coordinate activities and policy development with Rodin Shannon Riley, Deputy City Manager; Mendocino County 2nd District Liaison month, 8:00 a.m. 411 West Clay St. the County's 2nd District Supervisor Duenas-Alternate 467-5793 sriley@cityofukiah.com Ukiah, CA 95482 Ukiah, CA 95482 Board of Supervisors Chambers Executive Director Duenas Tim Eriksen, Public Works Director/City Mendocino Council of Governments 1 st Monday of month, 367 N. State Street, Ste.206 Plan and allocate State funding,transportation, (MCOG) 1:30 p.m. Ukiah, Low Gap Road Ukiah, CA 95482 infrastructure and project County wide Sher-Alternate Engineer; 463-6280 teriksen@cityofukiah.com Ukiah, CA 463-1859 To formulate a land use compatibility plan, provide for Greg Owen,Airport Manager;467-2855; BOS Conference Room Mendocino County Executive Office gowen@cityofukiah.com Mendocino County Airport Land Use As needed 501 Low Gap Rd., Rm. 1090, 501 Low Gap Rd. Rm. 1010 the orderly growth of the airport and the surrounding Liaisons: Owen/Schlatter Craig Schlatter, Director of Community Commission Ukiah, CA Ukiah, CA 95482 area,and safeguard the general welfare of the Development;463-6219; inhabitants within the vicinity cschlattera.citvofukiah.com Executive Director Rodin Craig Schlatter, Director of Community Mendocino County Local Area 1 st Monday of month, 200 S. School Street, Ste.2 Required by legislation-planning spheres of influence, Crane-Desired Alternate if Board of Supervisors Chambers Development;463-6219; Formation Commission(LAFCO) 9:00 a.m. Ukiah, CA 95482 annexation, service areas, and special districts appointment becomes available cschlatter@cityofukiah.com 463-4470 with City Selection Committee 1/13/2023 2023 CITY COUNCIL SPECIAL ASSIGNEMENTS MENDOCINO COUNTY MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Continued 3rd Thursday of every Solid Waste Director Mendocino Solid Waste Management 3200 Taylor Drive Crane Tim Eriksen, Public Works Director/City Authority(MSWMA) other month(varies), Willits Council Chambers Ukiah, CA 95482 County wide Solid Waste JPA Duenas-Alternate Engineer;463-6280 teriksen@cityofukiah.com 10:00 a.m. 468-9710 Alternating locations-Ukiah Executive Director Tim Eriksen, Public Works Director/City Mendocino Transit Authority(MTA) Last Wednesday of Sher 241 Plant Road Board of Directors month, 1:30 p.m. Conference Center or Fort Bragg, or Ukiah, CA 95482 County wide bus transportation issues and funding Duenas-Alternate Engineer; 463-6280 teriksen@cityofukiah.com Point Arena 462-1422 Mendocino Co.Youth Project Targets all youth with a focus on drug and alcohol Cedric Crook, Police Captain Mendocino Youth Project JPA Board of 3rd Wednesday of 776 S. State Street Conference 776 S. State Street, Ste. 107 Cedric Crook, Police Captain 463-6771; Directors month, 7:45 a.m. Room Ukiah, CA 95482 prevention, healthy alternatives and empowering youth ccrook@cityofukiah.com 707-463-4915 to make healthy choices Duenas-Alternate Russian River Flood Control District 1st Monday of month, 151 Laws Ave.,Suite D 151 Laws Ave., Ukiah, CA 95482; Proactively manage the water resources of the upper Sean White, Director of Water Resources; (RRFCD) Liaison 5:30 p.m. Ukiah, CA rrfc@pacific.net;462-5278 Russian River for the benefit of the people and White/Orozco 463-5712 swhite@cityofukiah.com environment of Mendocino Count Ukiah Players Theater Board of 3rd Tuesday of 1041 Low Gap Rd 1041 Low Gap Rd To oversee the activities, organization and purpose of Greg Owen,Airport Manager Kristine Lawler,City Clerk;463-6217 Directors month,6:00 p.m Ukiah, CA 95482 Ukiah, CA 95482 the Ukiah Players Theater (appointed 12/19/18) klawler@cityofukiah.com 462-1210 462-1210 Ukiah Unified School District(UUSD) Quarterly511 S. Orchard, Ste. D 511 S. Orchard Information exchange with UUSD Board Chair, Mayor, Mayor,City Manager and Sage Sangiacomo,City Manager;463-6221 Committee Ukiah, CA 95482 Ukiah, CA 95482 Superintendent,and CitV Mana er Police Chief ssan iacomo cit ofukiah.com REGIONAL MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT 419 Talmage Road, Suite M Great Redwood Trail Agency Bi-monthly, 3rd Various Locations-announced Ukiah CA 95482 Provides a unified and revitalized rail infrastructure Rodin Neil Davis,Community Services Director , Thursdays, 10:30 a.m. meeting the freight and passenger needs of the region Duenas-Alternate 467-5764 ndavis@cityofukiah.com 463-3280 Prior to Division Elected city officials and professional city staff attend League of California Cities Redwood Meetings, meets 3x in Various locations that are Redwood Empire League President;Public Affairs Program Manager division meetings throughout the year to share what Sage Sangiacomo,City Manager;463-6221 Empire Legislative Committee person and then via announced (916)658-8243 they are doing and advocate for their interests i Orozco n Duenas-Alternate ssangiacomo@cityofukiah.com conference call Sacramento 4th Thursday of Russian River Watershed Association Russian River Watershed Association 425 South Main St.,Sebastopol,CA Consider issues related to Russian river-plans Rodin Tim Eriksen, Public Works Director/City (RRWA) month, 9:00 a.m. (only Windsor Town Hall 95472 projects and funding requests Sher-Alternate Engineer;463-6280 teriksen@cityofukiah.com 5 times a year) 508-3670 4th Thursday of 651 Commerce Drive Pool of State and local power utilities developing and Crane-Commissioner Northern California Power Agency month, 9:00 a.m. (see Roseville, CA Roseville, CA 95678 operating power generation, providing scheduling and Sauers-Alternate and Cindi Sauers-Electric Utility Director; (NCPA)Commission NCPA calendar) and other locations 916-781-4202 related energy services and providing regulatory and Commissioner in absence of 463-6286 csauers@cityofukiah.com legislative support. Commissioner Crane Northern California Power Agency 651 Commerce Drive 2nd Monday of Committee oversees the operation,maintenance and Sauers—Project Participate Cindy Sauers,Electric Utility Director, (NCPA)—Lodi Energy Center(LEC) Lodi, CA and other locations Roseville, CA 95678 Appointment month, 10:00 AM 916-781-4299 expenditures of the LEC 300 MW generating project. Appointee 463-6286,csauers@cityofukiah.com Transmission Agency of Northern 4th Wednesday of 35 Iron Point Circle Suite 225 35 Iron Point Cir#225 Provide electric transmission to its Member utilitiesCrane Cindi Sauers-Electric Utility Director; California(TANC) month, 10 a.m. Folsom, CA Folsom, CA 95630 through transmission line ownership or contract Sauers-Alternate 463-6286 csauers@cityofukiah.com 916-852-1673; info tanc.us arrangements. STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Virtual Meeting Room Civic Center Improve diversity and equity in the City's workforce and Traci Boyl,City Manager's Office Management Diversity and Equity TBD (link to be created) 300 Seminary Ave. municipal services Orozco/Duenas Analyst;467-5720;tboyl@cityofukiah.com Ukiah, CA 95482 Ukiah Valley Conference Center, Civic Center Doug Hutchison, Fire Chief;463-6263; Fire Executive Committee 2nd Wednesdays of 200 S. School Street 300 Seminary Ave. Per the recently adopted agreement between the City Orozco/Sher dhutchison@cityofukiah.com month, 3:45 p.m. Ukiah, CA Ukiah, CA 95482 of Ukiah and the Ukiah Valley Fire Protection District sabba cit ofukiah.com 1/13/2023 2023 AD HOC COMMITTEES COMMITTEE . TO PRINCIPAL STAFF SUPPORT Electric Grid Operational Improvements Crane/Orozco Cindy Sauers,Electric Utility Director; 463-629586 csauers cit ofukiah.com Trench Cut Policy Development Crane Tim Eriksen,Public Works Director/City Engineer; 463-6280 teriksen cit ofukiah.com Advance Planning&Policy for Sphere of Influence(SOI), Municipal Service Review(MSR), Craig Schlatter,Community Development Director Crane/Rodin 463-6219 cschlatter@cityofukiah.com Annexation,Tax Sharing, Detachment,and Out of Area Service Agreements City Relations Dan Buffalo,Director of Finance; Ad hoc committee to address specific issues with the 463-6220 dbuffalo@cityofukiah.com Ukiah Valley Sanitation District,including discussion of Sean White,Water Resources Director overall sewer system service delivery policies,operating Crane/Orozco policy revisions,potential revisions to the current 463-5712 swhite@cityofukiah.com Operating Agreement,and cost sharing Orr Street Bridge Corridor Rodin/Sher Tim Eriksen,Public Works Director/City Engineer; 463-6280 teriksen cit ofukiah.com Tim Eriksen,Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com Complete Streets Rodin/Crane Shannon Riley,Deputy City Manager 467-5793 sriley@cityofukiah.com Neil Davis,Community Services Director 467-5764 ndavis dt ofukiah.com Shannon Riley,Deputy City Manager Special Districts(Water District Consolidation) Orozco/Crane 467-5793 sriley@cityofukiah.com Jason Benson,Senior Civil Engineer Corp Yard Planning Crane/Orozco 463-6284jbenson@cityofukiah.com Police Chief Recruitment Rodin/Sher Shannon Riley,Deputy City Manager 467-5793 sriley@cityofukiah.com City/District Review of 2019/22 Proposed Fire Crane/Orozco Doug Hutchison,Fire Chief Code 463-6263 dhutchison@cityofukiah.com Mendocino County Courthouse Project and Sher/Orozco Shannon Riley,Deputy City Manager Reuse 467-5793 sriley@cityofukiah.com 1/13/2023