HomeMy WebLinkAboutMintier Harnish 2019-03-21; Amendment 4 2022-12-21CITY OF UKIAH
AMENDMENT 4
TO
CONTRACT #1819190 – PROFESSIONAL PLANNING SERVICES FOR A GENERAL PLAN
UPDATE, ENVIRONMENTAL IMPACT REPORT,
AND OTHER RELATED ADVANCED PLANNING SERVICES
This Amendment No. 4, entered on December 21, 2022, revises the Agreement for Professional services
dated March 21, 2019 between the City of Ukiah and Mintier Harnish for consulting services related to
professional planning services for a General Plan Update, Environmental Impact Report, and other
related advanced planning services.
This Amendment No. 4, as per Exhibit 1:
1)Amends the Scope of Services to include an update to the City’s Demolition Ordinance in
accordance with CEQA Guidelines and Federal and State Historic Preservation regulations.
2)Adds an additional dollar amount of $14,840, for a revised total contract amount of $592,675.
Except as expressly amended by this Amendment, all other terms remain unchanged and in full force
and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT ON
THE EFFECTIVE DATE:
MINTIER HARNISH
BY: DATE:
JIM HARNISH, JD
CITY OF UKIAH
BY: DATE:
SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:
KRISTINE LAWLER, CITY CLERK
COU No. 1819-190-A4
Jan 18, 2023
Kristine Lawler (Jan 18, 2023 15:53 PST)
Kristine Lawler Jan 18, 2023
Rincon Consultants, Inc.
449 15th Street, Suite 303
Oakland, C alifornia 94612
5 1 0 834 4455
info@rinconconsultants.com
www.rinconconsultants.com
E n v i r o n m e n t a l S c i e n t i s t s P l a n n e r s E n g i n e e r s
October 18, 2022
Project No: 22-13596
Craig Schlatter, Director
City of Ukiah Department of Community Development
300 Seminary Avenue
Ukiah, California 95482
Via email: cschlatter@cityofukiah.com
Subject: Scope of Work and Cost Estimate to Prepare an Updated Demolition Ordinance for the
City of Ukiah
Dear Mr. Schlatter:
Rincon Consultants, Inc. is pleased to submit this scope of work to prepare an updated Demolition
Ordinance for the City of Ukiah. This proposal includes: (1) our understanding of the project; (2) our
proposed work scope; and (3) our proposed schedule and cost for completion of the work program.
Understanding of the Project
Rincon understands that the City of Ukiah is seeking a comprehensive update to its Demolition
Ordinance. The current demolition ordinance has not been updated in decades and does not adequately
provide an efficient approach to the demolition process. Specifically, the current ordinance provides
outdated and unreliable parameters for identifying potentially significant historic buildings and outlines
a lengthy timeline for the demolition process. Due to these deficiencies, several projects have been
significantly delayed. Rincon proposes to prepare an updated Demolition Ordinance which addresses
these concerns and provides for a streamlined and thorough approval process.
Scope of Work
Rincon staff will work closely with the City of Ukiah staff on various solutions to update the demolition
ordinance. The project team has worked on writing and updating ordinances with a variety of
jurisdictions in California. We understand the need to deliver easy to interpret and implementable
ordinance regulations based on the following scope of work:
▪Task 1. Project Management - This task will include Rincon internal team, budget, and schedule
management; coordination with the City of Ukiah staff; and preparing monthly invoices and
status reports.
▪Task 2. Kickoff Meeting – Rincon will conduct a kickoff meeting with the City of Ukiah staff to
confirm the approach to the work program, finalize the scope of work, and discuss the schedule
for the updated demolition ordinance. Rincon will coordinate with the City of Ukiah staff to
collect any additional background information that may be needed for drafting the updated
ordinance.
Exhibit 1
City of Ukiah
Proposal to Prepare an Updated Demolition Ordinance
Page 2
Assumptions
• Kickoff meeting will be virtual
• City staff will coordinate attendance of the City of Ukiah members to attend
• Kickoff meeting will be one hour long
Deliverables
• Agenda (digital - Word)
▪ Task 3. First Administrative Draft Demolition Ordinance Update – After the kickoff meeting,
Rincon will prepare recommended revisions to certain provisions of the demolition regulations
described in the project understanding section above. To address the identification and
avoidance of potential historic buildings, Rincon will revise the evaluation criteria to generally
follow Federal and State criteria and present reasonable avoidance measures that follow CEQA
guidelines for avoiding impacts to historical resources. Timelines for approvals will also be
reviewed and updated accordingly. Rincon will prepare an administrative draft ordinance for
replacement of key portions of the City’s current demolition regulations for review by the City of
Ukiah staff and the City Attorney.
Assumptions
• Rincon will conduct 1 round of revisions (see Task 4 below)
• Rincon will respond to the City of Ukiah comments in a single, consolidated Word
document in Tracked Changes format
Deliverables
• Administrative Draft Demolition Ordinance (digital – Word)
▪ Task 4. Second Administrative Draft Demolition Ordinance Update – Rincon will prepare a
second administrative draft ordinance based on comments and input from the City of Ukiah
staff and the City Attorney. It is assumed that this would be provided to the City of Ukiah in
electronic (MS Word/PDF) format, with strike-through revisions.
Assumptions
• One round of revisions to the Second Administrative Draft Ordinance
Deliverables
• Second Administrative Draft Demolition Ordinance (digital – Word and PDF)
▪ Task 5. City Council Meeting Support – Rincon will assist the City of Ukiah staff in preparing for
and presenting the updated draft Demolition Ordinance revisions to the City Council. This task
includes preparation of a City Council staff report, draft ordinance, PowerPoint presentation,
and virtual attendance at the City Council meeting to assist in presenting the revised ordinance
and answering questions.
City of Ukiah
Proposal to Prepare an Updated Demolition Ordinance
Page 3
Assumptions
• Rincon staff will attend one City Council meeting virtually
Deliverables
• Presentation (digital)
Proposed Staff
Jerry Hittleman, MURP, Senior Planner and Project Manager. Mr. Hittleman will manage the
Demolition Ordinance update. Jerry has experience in urban planning and environmental consulting
throughout California. Jerry held the City Planner position at the City of Oceanside and was a planner
and environmental specialist at various public agencies and private firms prior to joining Rincon. Mr.
Hittleman specializes in managing a variety long range and current planning projects, including but not
limited to overseeing a team of planners in comprehensive and targeted zone code updates (including
various cannabis ordinance updates), housing element updates, and entitlement review and processing
of projects for a wide range of development projects. He is also integrally involved in Rincon’s contract
planning practice.
Shannon Carmack, Principal In Charge, Cultural Resources. Ms. Carmack has more than 20 years of
professional experience providing cultural resources management and historic preservation planning for
large-scale and high-profile projects. She has worked throughout California in numerous sectors
including local planning, development/construction, public utilities, Department of Defense,
transportation, recreation, and education. Ms. Carmack prepares documentation to satisfy CEQA/NEPA,
Section 106, and Local Historic Preservation Ordinances. She also provides reports and studies that are
in compliance with the SOI Standards and the California Historic Building Code. She has developed and
implemented successful mitigation for countless projects that included Historic American Building
Survey documentation, oral histories, and interpretive programs. Ms. Carmack meets and exceeds
requirements in the Secretary of the Interior’s Professional Qualification Standards in Architectural
History and History.
Steven Treffers, Architectural History Program Manager. Mr. Treffers is a senior architectural historian
and project manager with Rincon’s cultural resources group. With 11 years of professional experience
and a master’s degree in historic preservation from the University of Southern California, School of
Architecture, he exceeds the Secretary of the Interior’s Professional Qualification Standards for History
and Architectural History. Mr. Treffers has extensive experience conducting historic resources
evaluations to support compliance with CEQA, Section 106 of the NHPA, and local guidelines and
regulations. He has worked on behalf of both project applicants and local agencies and understands the
important role thorough and independent determinations play in the decision-making process.
James Williams. Mr. Williams is an Architectural Historian with six years of professional experience who
meets the Secretary of the Interior’s Professional Qualification Standards for Architectural History and
History. His professional experience includes the preparation of historic resource assessments in support
of NEPA, Section 106 of the NHPA, CEQA, and local historic preservation regulations. He has conducted
historic surveys and archival research, recorded and evaluated historic properties on DPR 523 series
forms, and prepared several Historic American Building Survey documentation packages on behalf of
various municipal agencies.
City of Ukiah
Proposal to Prepare an Updated Demolition Ordinance
Page 4
Susan Hernandez, MURP. Ms. Hernandez is a Planner, will assist in preparing the staff report,
resolution, and ordinance. Susan has a foundation in local government as a former planner for the City
of Pico Rivera. She is a skilled Planner experienced in current and long range planning. With Rincon she
has assisted with current planning projects such as development and entitlement processing. She has
also assisted with a variety of long range projects such as housing element updates and zoning
ordinance updates for various cities across California.
Schedule
Rincon’s proposed schedule for the updated Demolition Ordinance is presented below. The schedule
presented below assumes time intervals for tasks managed by City staff, such as review of the draft
ordinance and staff reports and provision of comments, which we understand may be subject to change
based on City staff availability. Delays in completing tasks outside of Rincon’s control may result in at
least day-for-day delays in the overall schedule.
Task Duration of Task Total Time Elapsed
Authorization to Proceed -- --
Kickoff Meeting 1 week 1 week
Rincon Prepares First Administrative Draft Demolition Ordinance Update 3 weeks 4 weeks
Ukiah Staff Review Draft Ordinance Update 2 weeks 6 weeks
Rincon Prepares Second Administrative Draft Demolition Ordinance Update 2 weeks 8 weeks
City Council Meeting 3 weeks 11 weeks
Cost Estimate
Our proposed cost to prepare the draft Demolition Ordinance Update, consistent with our scope of work
detailed above, is $14,840. A breakdown of cost per task is provided at the end of this proposal.
Payment will be due monthly, and the cost estimate will not be exceeded without prior written
authorization from the City of Ukiah. Costs will be charged on a time and materials basis, commensurate
with work completed, in accordance with our existing Agreement for Professional Services with the City
of Ukiah. If Rincon does not need all the time that has been budgeted, we will only bill for the time spent
completing the work.
City of Ukiah
Proposal to Prepare an Updated Demolition Ordinance
Page 5
Thank you for your consideration of Rincon Consultants for this project. We look forward to the
opportunity to work with you, and if you have questions regarding this submittal, please do not hesitate
to contact us via email or call Jerry Hittleman at (805) 395-4703 or Shannon Carmack at (562) 676-5485.
Sincerely,
Rincon Consultants, Inc.
Jerry Hittleman, MURP Shannon Carmack
Senior Planner Principal, Cultural Resources
22-13596 Ukiah Demolition Ordinance Update Rate Hours Labor Budget Total Budget
Demolition Ordinance Update 77.00 14,840.00 14,840.00
Task 1: Project Management 6.00 1,018.00 1,018.00
Task 2: Kickoff Meeting 5.00 1,018.00 1,018.00
Task 3: First Admnistrative Draft Ordinance 45.00 8,457.00 8,457.00
Task 4: Second Administrative Draft Ordinance 15.00 2,849.00 2,849.00
Task 5: City Council Meeting 6.00 1,498.00 1,498.00
Project Total 77.00 14,840.00 14,840.00
RINCON CONSULTANTS, INC.
22-13596 Ukiah Demolition Ordinance
Update
Cost Estimate