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Home My WebLink About2022-12-21 CC AgendaPage 1 of 5 City Council Regular Meeting AGENDA (to be held both at the physical and virtual locations below) Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://zoom.us/j/97199426600 Or you can call in using your telephone only: • Call (toll free) 1-888-788-0099 • Enter the Access Code: 971 9942 6600 • To Raise Hand enter *9 • To Speak after being recognized: enter *6 to unmute yourself Or One tap mobile (for easy connection on smart phones): US: +16699009128,,97199426600# or +12532158782,,97199426600# Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetings. December 21, 2022 - 6:00 PM 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. AB 2449 NOTIFICATIONS AND CONSIDERATIONS 4. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4.a. Presentation Honoring Retiree Ken Ronk for His Years of Service to the City of Ukiah. Recommended Action: Present Certificates and invite input from Department Directors. Attachments: 1. Certificate of Retirement for Ken Ronk 5. PETITIONS AND COMMUNICATIONS 6. APPROVAL OF MINUTES 6.a. Approval of the Minutes for the December 7, 2022, Regular Meeting. Recommended Action: Approve the Minutes of the December 7, 2022, Regular Meeting. Attachments: 1. 5a 2022-12-07 Draft Minutes Page 2 of 5 7. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 8. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 8.a. Report of Disbursements for the Month of November 2022. Recommended Action: Approve the Report of Disbursements for the Month of November 2022. Attachments: 1. November 2022 Summary of Disbursements 2. Account Codes for Reference 3. Object Codes for Reference 4. November 2022 Disbursement Detail 8.b. Approval of a Budget Amendment in the Amount of $19,079 for Mead & Hunt Construction Administration Services Agreement. Recommended Action: Approve a Budget Amendment in the Amount of $19,076 for Mead & Hunt Construction Administration Services Agreement. Attachments: 1. Contract Amendment Request 8.c. Adoption of Resolution Approving Amendment to Standard Agreement 20-CDBG-CV2-3-00081 to Transfer Funds from Public Facility Improvement Project for Surge Capacity to Standard Agreement 20-CDBG-CV2-3-00097 Ukiah Valley Fire Authority Ambulance Purchase; and Approve Corresponding Budget Amendments if Standard Agreement Amendments are Approved by the California Department of Housing and Community Development (HCD). Recommended Action: Adopt the resolution approving an amendment to Standard Agreement 20- CDBG-CV2-3-00081 to transfer funds from Public Facility Improvement Project for Surge Capacity to Standard Agreement 20-CDBG-CV2-3-00097 Ukiah Valley Fire Authority Ambulance Purchase; and approve corresponding budget amendments if the standard agreement amendments are approved by California Department of Housing and Community Development (HCD). Attachments: 1. Resolution- Amendment to 20-CDBG-CV2-3-00081 8.d. Consideration of Approval of Scope of Work for Advance Planning Environmental Subconsultant Rincon to Prepare an Updated Demolition Ordinance; Approval of Contract Amendment with Mintier Harnish; and Approval of Corresponding Budget Amendment. Recommended Action: Approve scope of work for Rincon to prepare an updated demolition ordinance, approve a contract amendment with Mintier Harnish, and approve a corresponding budget amendment. Attachments: 1. Demolition Ordinance Update Proposal_Rincon 2. C #1819190 draft amendment 4 8.e. Approval of Notice of Completion for Wipf Construction for the Trench Work at the Ukiah Valley Conference Center, Specification 22-08, and Direct the City Clerk to File the Notice of Completion with the County Recorder. Recommended Action: Approve the Notice of Completion for Wipf Construction LLC for the Trench Work at the Ukiah Valley Conference Center, and direct the City Clerk to file the notice with the County Recorder. Page 3 of 5 Attachments: 1. Spec 22-08 Trench Work at the UVCC 2. Bid Results - Trench Work at the UVCC 3. Notice of Completion Spec 22-08 8.f. Approval of a Budget Amendment in the Amount of $77,000 to Cover Ice Rink Personnel Costs which were Inadvertently Omitted During the Budget Process. Recommended Action: Approve budget amendment of $77,000.00 for Ice Rink Personnel Costs. Attachments: None 8.g. Approval of Budget Amendment in the Amount of $437,676.65 for Specification 19-01 Dora Utility Improvement Project. Recommended Action: Approve budget amendment in the amount of $437,676.65 for Spec 19-01 Dora Utility Improvement Project. Attachments: None 9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda that is within the subject matter jurisdiction of the City Council, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 10. COUNCIL REPORTS 11. CITY MANAGER/CITY CLERK REPORTS 12. PUBLIC HEARINGS (6:15 PM) 13. UNFINISHED BUSINESS 13.a. Consider Adoption of Resolution Adopting a 2023 Advocacy Platform to Serve as Guidelines for Local, State, and Federal Legislative Matters. Recommended Action: Adopt resolution adopting a 2023 Advocacy Platform to serve as guidelines for local, state, and federal legislative, administrative, regulatory and court matters. Attachments: 1. Advocacy Platform_2023_redlined 2. Advocacy Platform and Resolution_2023_clean 3. 2023 League of CA Cities Priorities 14. NEW BUSINESS 14.a. Adoption of Resolution Extending the Terms of Three Members of the Planning Commission Until Seats are Filled Through the Appointment Process. Recommended Action: Adopt the resolution extending the terms of three members of the Planning Commission until seats are filled through the appointment process. Attachments: 1. Resolution - Planning Commission 14.b. Review and Consider the Fiscal Year 2023-24 Budget Development Schedule. Recommended Action: Receive and consider the City's operating and capital budget development and adoption schedule for the 2023-24 fiscal year. Attachments: Page 4 of 5 1. Budget Schedule 2023-24 14.c. Discussion and Possible Action Regarding the Cancellation of the January 18, 2023, Regular City Council Meeting, and the Scheduling of a Special City Council Meeting on January 11, 2023, or Alternate Date if Desired. Recommended Action: Approve the cancellation of the January 18, 2023, Regular City Council Meeting, and the scheduling of a Special City Council Meeting to be held on January 11, 2023. Attachments: None 14.d. Receive Updates on City Council Committee and Ad Hoc Assignments, and Initiate Review of the 2023 Council Assignments List. Recommended Action: 1) Receive report(s); 2) Initiate review of the 2023 Special Assignments, which will be finalized at the January 2023 Council Meeting. Attachments: 1. Draft 2023 City Council Special Assignments 15. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING 15.a. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2)) Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (2 cases) 15.b. Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9(d)(2) or (3)) Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (1 case)) 15.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1) Name of case: Roofing & Solar Construction, Inc. v. City of Ukiah et al., Mendocino County Superior Court Case No. 22CV00048 15.d. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 15.e. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Russian River Keepers et al. v. City of Ukiah, Case No. SCUK-CVPT-20-74612 15.f. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 003-190-11 Negotiator: Sage Sangiacomo, City Manager Negotiating Parties: Dave Hull Under Negotiation: Price & Terms of Payment Recommended Action: None Attachments: None 15.g. Conference with Real Property Negotiators (Cal. Gov’t Code Section 54956.8) Property: APN Nos: 003-260-01, 003-500-14 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Eric Crane and Francine Selim Under Negotiation: Price & Terms of Payment Page 5 of 5 15.h. Conference with Labor Negotiator (54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units 15.i. Public Employee Performance Evaluation (Government Code Section 54956 Title: City Manager 16. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, City Clerk Dated: 12/16/22