HomeMy WebLinkAboutMead & Hunt 2022-11-10COU No. _2223-140______
Std – ProfSvcsAgreement- November 10, 2022
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AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 10 day of November , 2022
(“Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as
"City" and Mead and Hunt, a corporation organized and in good standing under the laws of the
state of Wisconsin, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a.City requires consulting services related to FAA grant Construction Administration Scope
of Services for Runway 15-33 MIRL, FAA PAPI and REIL Installation.
b.Consultant represents that it has the qualifications, skills, experience and properly
licensed to provide these services, and is willing to provide them according to the terms of this
Agreement.
c.City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto
as Exhibit "A", describing contract provisions for the project and setting forth the completion
dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Exhibit "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Exhibit "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete
such services within the timeframe established in Exhibit A from receipt of the Notice to
Proceed. Consultant shall complete the work to the City's reasonable satisfaction, even
if contract disputes arise or Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $219,910.90. Labor charges shall be
based upon hourly billing rates for the various classifications of personnel employed by
Consultant to perform the Scope of Work as set forth in the attached Attachment B,
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which shall include all indirect costs and expenses of every kind or nature, except
direct expenses. The direct expenses and the fees to be charged for same shall be
included in Exhibit A. Consultant shall complete the Scope of Work for the not-to-
exceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope-of-Work" means different activities than those
described in Exhibit "A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of the invoice less any amount already paid to Consultant,
which amounts shall be due and payable thirty (30) days after receipt by City. The
invoices shall provide a description of each item of work performed, the time expended
to perform each task, the fees charged for that task, and the direct expenses incurred
and billed for. Invoices shall be accompanied by documentation sufficient to enable City
to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venturer, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-
employment taxes that are due the state and federal government and shall furnish and
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
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Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City’s
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager’s determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the full period of time allowed by law, surviving the termination of this Agreement
insurance against claims for injuries to persons or damages to property, which may arise
from or in connection with its performance under this Agreement.
A.Minimum Scope of Insurance
Coverage shall be at least as broad as:
1.Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 20 10 10 01 and Commercial General Liability Coverage –
Completed Operations Form No. CG 20 37 10 01.
2.ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1
"any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3.Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4.Errors and Omissions liability insurance appropriate to the consultant’s
profession. Architects’ and engineers’ coverage is to be endorsed to
include contractual liability.
B.Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1.General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage including operations,
products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, the
general aggregate limit shall apply separately to the work performed
under this Agreement, or the aggregate limit shall be twice the prescribed
per occurrence limit.
2.Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
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3.Worker's Compensation and Employers Liability: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
4.Errors and Omissions liability: $1,000,000 per occurrence.
C.Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects to the City, its officers,
officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
D.Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1.General Liability and Automobile Liability Coverages
a.The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products
and completed operations of the Consultant, premises owned,
occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant for the full period of time allowed by
law, surviving the termination of this Agreement. The coverage
shall contain no special limitations on the scope-of-protection
afforded to the City, its officers, officials, employees or volunteers.
b.The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
excess of the Consultant's insurance and shall not contribute with
it.
c.Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d.The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
2.Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
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3.Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend from
receipt of final invoice for the project.
4.All Coverages
Each Insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
E.Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB-1 for short-term credit rating.
F.Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. Where by
statute, the City's Workers' Compensation - related forms cannot be used,
equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insurance policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, the cost of insurance becomes part of the compensation due the
contractor after notice to Consultant that City has paid the premium.
G.Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under
its policies or shall furnish separate certificates and endorsements for each sub-
contractor or sub-consultant. All coverage for sub-contractors or sub-consultants
shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the
termination of this Agreement, to indemnify the City for any claim, cost or liability that
arises out of, or pertains to, or relates to any negligent act or omission or the willful
misconduct of Consultant in the performance of services under this contract by
Consultant, but this indemnity does not apply to liability for damages for death or bodily
injury to persons, injury to property, or other loss, arising from the sole negligence, willful
misconduct or defects in design by the City, or arising from the active negligence of the
City.
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“Indemnify,” as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned
and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no
additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and
hardcopy. Consultant shall produce the digital format, using software and media
approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub-contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
abandonment of the project, the contract shall terminate on the date notice of
termination is given to Consultant. City shall pay the Consultant only for services
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performed and expenses incurred as of the effective termination date. In such event, as
a condition to payment, Consultant shall provide to City all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off-set for any direct or consequential damages City may incur as
a result of Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be
executed and delivered by facsimile or other electronic transmission, and in more than
one counterpart, each of which shall be deemed an original, and all of which together
shall constitute one and the same instrument. When executed using either alternative,
the executed agreement shall be deemed an original admissible as evidence in any
administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when
personally delivered or deposited in the mail (certified or registered) addressed to the
parties as follows:
CITY OF UKIAH Mead & Hunt, INC,
Municipal Airport ATTN: Robert Casagrande
300 SEMINARY AVENUE 1390 19th Hole Dr, Suite 200
UKIAH, CALIFORNIA 95482-5400 Windsor, CA 95482
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
__________________
IRS IDN Number
CITY OF UKIAH
BY: ____________________
Sage Sangiacomo Date
CITY MANAGER
ATTEST
____________________
CITY CLERK Date
MEAD & HUNT, INC.
Robert A. Casagrande
November 10, 2022
39-0793822
Dec 5, 2022
Kristine Lawler (Dec 5, 2022 08:20 PST)
Kristine Lawler Dec 5, 2022
Exhibit A
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City of Ukiah
UKIAH MUNICIPAL AIRPORT
Construction Administration Scope of Services
for
Runway 15-33 MIRL, FAA PAPI and REIL Installation – Phase 2
FAA AIP No.: 3-06-0268-020-2022
November 8, 2022
PROJECT DESCRIPTION
This Scope of Services details the Construction Administration (CA) services to be provided by Mead &
Hunt, Inc. (CONSULTANT) for the Runway 15-33 MIRL, FAA PAPI and REIL Installation, Phase 2 (Project)
at the Ukiah Municipal Airport (Airport) for the City of Ukiah (SPONSOR). Work for this Project will be funded
by the Federal Aviation Administration (FAA) under the Airport Improvement Program (AIP) Grant No. 3 -
06-0268-020-2022 and is subject to compliance with FAA regulations and standards.
Background
The Project is a continuation of the runway width reduction project. In December of 2020, Phase 1 of the
Project, reconstructing the center 75-foot keel section was completed. This also included the demolition of
Taxiway B and the construction of a new connector taxiway, A2. This construction was completed under
FAAAIP Grant No. 3-06-0268-015-2019.
The CONSULTANT submitted the final bid documents to the SPONSOR March 2, 2022. Bid opening
occurred on April 14, 2022, and the SPONSOR will subsequently submit a final grant application to the
Federal Aviation Administration (FAA) to receive federal funding for construction of the Project. It is
anticipated that the FAA will award the construction grant in the summer of 2022, in advance of the
SPONSOR issuing the Notice to Proceed (NTP) for this scope of work. The estimated cost of construction
is $2,089,540.00.
Project Elements
The Project will consist of the following elements:
Schedule 1: Runway 15-33 Width Reduction:
a)Installation of new LED Medium Intensity Runway Lights
b)Installation of new LED Medium Intensity Taxiway Lights
c)Installation of new LED Threshold Lights
d)Installation of new LED Guidance Signs
e)Installation of new CCR in Existing Vault
f)New conduit and cable for Runway and Taxiway Homerun.
g)New Runway Pavement Markings
Schedule 2: New FAA LED REILs and New FAA LED PAPI:
a)Installation of Runway 15 LED REILs
b)Installation of Runway 33 LED REILs
c)Demolition of Existing FAA VASIs
d)Installation of New LED Precision Approach Path Indicator
Ukiah Municipal Airport – Rwy 15-33 MIRLs, FAA PAPI and REILs
Construction Administration Scope of Services
November 8, 2022
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Project Duration
The Project has been divided into two Elements: 1) Mobilization and 2) Construction as detailed in the
Construction Safety and Phasing Plan (CSPP). The SPONSOR will issue separate NTPs to the Contractor
for the Mobilization Element and the Construction Element. The NTP for the Construction Element will not
be issued until the Mobilization Element is complete and the Contractor-provided Safety Plan Compliance
Document (SPCD) is approved by the SPONSOR. The anticipated Project duration is as follows:
Project Element Duration
Mobilization 30 Working Days
Construction Schedule 1 & 2 30 Working Days
Total 60 Working Days
Project Team
Under the supervision of a Senior Project Engineer, the CONSULTANT will assign a Project Manager (PM)
to this Project to monitor continuity through the phases of work, as described in this scope. The PM will be
responsible for the overall administration and review of construction progress, as well as coordinati on of
the CONSULTANT’s team and subconsultant staff. Specific Project management tasks are detailed within
each phase of work as described in this Scope of Services.
The CONSULTANT will also assign a Project Construction Observer (CO) to oversee the day-to-day
construction activities. The CO will be on the jobsite with the Contractor and will document work performed
and monitor conformance with the Project Plans and Specifications. The CO will also coordinate material
testing with CONSULTANT’s Senior Engineer. CO responsibilities are detailed in Phase 3 of this scope of
work.
The CONSULTANT team will also consist of Project Engineers, Engineer III, II, and I designers, Technician
II, construction observers, and administrative and clerical staff as needed to perform the tasks in this scope
of work.
The CONSULTANT will perform material testing and CA services for the Project.
SCOPE OF SERVICES
The CONSULTANT’s scope of work for the Project will be phased as follows (and so referenced throughout
this scope):
1)Phase 1 Pre-Construction Services
2)Phase 2 Construction Administration Services
3)Phase 3 Construction Observation
4)Phase 4 Material Testing
5)Phase 5 Post-Construction Services
PHASE 1 PRE-CONSTRUCTION SERVICES
1.1 PHASE 1 PROJECT MANAGEMENT AND COORDINATION
Project management tasks during Phase 1 will consist of the following:
1.1.1 Prepare Contract and Project Setup
The Senior Project Engineer, the PM, engineering and technical support and
administrative staff will prepare the contract between the CONSULTANT and the
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SPONSOR. Administrative staff will also setup the internal Project database for finance
tracking, and internal Project directory for saving CA files.
1.1.2 Prepare Schedule
The PM will prepare, and the Project Engineer will review, a coordination schedule upon
receiving the Notice to Proceed (NTP) from the SPONSOR. This schedule will only show
major milestones to facilitate overall coordination of the Project. The Contractor will be
responsible for submitting a detailed construction schedule with work activities.
1.1.3 Prepare Project Management Plan (PMP)
The PM will prepare a PMP that will address the following Project elements: Vision and
Objectives, Project Team Roles and Responsibilities, Document Distribution Plan,
Communications Plan, Quality Control Plan, and Change Management Plan. The PM will
use the PMP as a tracking tool for the various elements throughout the Project.
1.1.4 Coordinate CONSULTANT Team
The PM and Senior Project Engineer will assign team members to the Project for office
CA activities and assign a CO to the Project for day-to-day field observation activities.
The PM will coordinate with the CO to plan for construction activities and identify
additional team members if needed to support the CO.
1.1.5 Coordinate Subconsultant(s) NIC1
1.1.6 Prepare Invoices
The PM will maintain a Project budget table to track costs on a monthly basis . At the
beginning of each month, the PM will review accrued costs from the previous month and
work with accounting staff to prepare invoices for the SPONSOR. The invoices will be
submitted in accordance with the SPONSOR’s standard invoice requirements. The
invoices will include detailed cost breakdowns referencing the items in this scope of work
and indicate percent complete for each item. It is anticipated that one (1) invoice will be
prepared during the Phase 1 – Pre-Construction services of this scope.
1.2 PHASE 1 PROJECT MEETINGS AND COMMUNICATION
The CONSULTANT will participate in various meetings and calls during Phase 1. Meetings and
communication items will be as follows:
1.2.1 Pre-Construction Conference
The CONSULTANT will arrange for and conduct the pre-construction conference. The
purpose of this conference is to review FAA and Project-specific requirements prior to
commencing construction. The conference is anticipated to be conducted at the Airport
and will be attended by the CONSULTANT, SPONSOR, representatives of FAA Airports
District Office (if possible), Contractor, subcontractors, and Airport tenants affected by
construction. The conference will include the following sub-tasks:
a.The CONSULTANT will schedule the conference and prepare an agenda to support
the meeting, as well as presentation material to illustrate the Project work areas.
b.The CONSULTANT will obtain and review the Project construction schedules from
the Contractor prior to presentation at the pre-construction conference. The
SPONSOR will be provided with copies of the construction schedules.
1 NIC = Not in Contract
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c.The CONSULTANT will preside at the pre-construction conference, prepare a record
of the conference, submit meeting minutes to the SPONSOR for review and
comment, and distribute the final meeting minutes to attendees. Up to two (2)
members from CONSULTANT team will attend (anticipated to consist of PM and CO).
1.2.2 Quality Control (QC) / Quality Assurance (QA) Workshop
The CONSULTANT team will attend, and the contractor will conduct a QC/QA workshop
in accordance with Project Specification Item C-100. The QC/QA workshop will be
coordinated to occur during the pre-construction conference. A separate meeting agenda
and minutes will be prepared for the QC/QA workshop. The meeting will be attended by
the CONSULTANT team, SPONSOR, representatives of FAA Airports District Office (if
possible), Contractor, subcontractors, and the Contractor’s QC testing firm. Up to three
(3)members from the CONSULTANT team will attend (anticipated to consist of PM,
Senior Engineer, and CO).
1.2.3 General Communication with SPONSOR and Contractor
The CONSULTANT will communicate with the SPONSOR and Contractor throughout
Phase 1 as needed via phone calls or email in addition to the meetings listed herein. One
hour each per week is anticipated.
1.3 PREPARE PROJECT DOCUMENTATION
The CONSULTANT will review / prepare the following Project documentation:
a.The CONSULTANT will review the construction contract, which will include checking that the
Contractor has met the Disadvantaged Business Enterprise (DBE) goal or made a good-faith
effort towards meeting the goal, and that the Contractor has provided proof of insurance and
the required bonds.
b.The CONSULTANT will assist the SPONSOR in preparing NTP letters for both the Mobilization
and Construction elements.
c.The CONSULTANT will setup templates for Project documentation on CONSULTANT standard
forms or SPONSOR-provided forms as applicable. Documentation will include, but is not limited
to, submittal review forms, weekly FAA reports, weekly charged working day reports, RFIs,
RFCPs, field directives, contract change orders, non-compliance notices, and applications for
payment.
d.The CONSULTANT will provide the Contractor with CAD files if requested (upon receipt of
CONSULTANT-provided disclaimer form signed by Contractor).
1.4 REVIEW MATERIAL SUBMITTALS FOR COMPLIANCE
The CONSULTANT will review Contractor-submitted material cut sheets, mix designs, shop
drawings, and certificates for compliance with Plans and Specifications. It is expected that up to
nineteen (19) submittals will be provided by the Contractor for review. The scope assumes each
submittal will require up to one (1) resubmittal due to incomplete or incorrect information by the
Contractor. If more than one (1) resubmittal is required due to incomplete or incorrect information
by the Contractor, the cost for the CONSULTANT to review the resubmittal will be the responsibility
of the Contractor as stated in Specification Item SP-100. The CONSULTANT will also maintain a
submittal checklist, and track dates of submission and review.
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1.5 PREPARE CONSTRUCTION MANAGEMENT PLAN (CMP)
The CONSULTANT will obtain the Contractor's QC Plan and will subsequently prepare the CMP.
The CMP combines data from the QC Plan with information of Project responsibilities from the
SPONSOR and CONSULTANT. The CMP will outline the submittal requirements and materials
testing requirements, as set forth in the construction documents and contained in FAA Advisory
Circular (AC) 150/5370-10H, Standard Specifications for Construction of Airports. The CMP will
summarize the types and frequency of testing required for quality acceptance, in addition to the
credentials of those performing the testing. A preliminary copy of the CMP will be submitted to the
SPONSOR and FAA for approval. After SPONSOR and FAA review, the CMP will be revised if
needed, and issued to the Contractor for use during the Project.
PHASE 1 DELIVERABLES
1)Pre-Construction Conference Meeting Minutes – electronic files to SPONSOR and attendees
2)QC/QA Workshop Meeting Minutes – electronic files to SPONSOR and attendees
3)Review of Contractor Submittals – electronic files to SPONSOR and Contractor
4)CMP – electronic files to SPONSOR, FAA, and Contractor
PHASE 2 CONSTRUCTION ADMINISTRATION (CA) SERVICES
2.1 PHASE 2 PROJECT MANAGEMENT AND COORDINATION
Project management tasks during Phase 2 will consist of the following:
2.1.1 Update Schedule
The schedule created during Phase 1 will be updated throughout construction as
necessary, based on actual milestones completed.
2.1.2 Coordinate PMP Updates
The PM will continue to coordinate and monitor PMP during Phase 2.
2.1.3 Coordinate CONSULTANT Team
The PM will assign responsibilities to office staff to complete the documentation efforts
described herein. The PM will also communicate with the CO on a regular basis to monitor
progress in the field. As part of this effort, the PM will create and maintain a detailed
construction checklist for the CO to keep track of action items, quantities, production
rates, and contractor compliance with Plans and Specifications. The PM will also review
daily reports prepared by the CO.
2.1.4 Coordinate Subconsultant - NIC
No subconsultant will be required. The PM will coordinate and schedule site visits for
tests by the CONSULTANT to perform QA testing.
2.1.5 Prepare Invoices
The PM will continue to maintain the Project budget table and prepare invoices as defined
in Phase 1. It is anticipated that three (3) invoices will be prepared during Phase 2.
2.2 PHASE 2 PROJECT MEETINGS AND COMMUNICATION
The CONSULTANT will participate in various meetings and calls during Phase 2. Meetings and
communication items will be as follows:
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2.2.1 Weekly Construction Progress Meetings
The CONSULTANT will conduct weekly meetings with the SPONSOR and Contractor to
discuss safety, schedule, work progress, action items, documentation, and other items
as needed to keep construction on track. FAA representatives may also attend some of
the meetings if appropriate. Up to five (5) meetings are anticipated during Phase 2. The
meetings are anticipated to be held in-person at a location near the job site. The CO will
attend each meeting in-person (as stated in Phase 3). The PM will also attend each
meeting, either in-person or virtually as appropriate for the work being performed that
week. The CONSULTANT will prepare an agenda and minutes to support each meeting.
2.2.2 Site Visits During Construction
The CONSULTANT will conduct periodic site visits to review Project progress and
monitor construction activities through substantial completion of the Construction
Element. Up to five (5) site visits are anticipated during Phase 2. Up to two (2) members
from the CONSULTANT team will attend each site visit (anticipated to consist of PM and
Engineer I).
2.2.3 General Communication with SPONSOR and Contractor
The CONSULTANT will communicate with the SPONSOR and Contractor throughout
Phase 2 as needed via phone calls or email in addition to the meetings listed herein.
2.3 WEEKLY WORKING-DAY REPORTS
The CONSULTANT will prepare weekly working-day reports tracking contract time and submit to
the Contractor for review. The reports will include days charged and documented weather, as well
as identification of days not charged due to inclement weather or other justified delays. Up to nine
(9) weekly working-day reports are anticipated for the Project.
2.4 WEEKLY FAA PROGRESS REPORTS
The CONSULTANT will prepare weekly FAA reports documenting the progress of the Project. The
reports will be based on FAA form 5370-1, Construction Progress and Inspection Report, and
include days charged, weather summary, percent completion, work in progress for current week
and following week, summary of material testing, and problem areas if applicable. The
CONSULTANT will also attach photographs documenting work completed. The CONSULTANT will
sign each report and send to FAA. Up to five (5) weekly FAA progress reports are anticipated for
the Project.
2.5 REQUESTS FOR INFORMATION (RFIs)
The CONSULTANT will prepare written responses, as necessary, to Contractor RFIs to clarify
design intent. Depending on the RFI, the response may require review of documentation not
included in the Contract Documents, as well as coordination with and review by additional
CONSULTANT staff, SPONSOR, or FAA. Up to five (5) RFIs are anticipated for the Project.
2.6 GENERAL FIELD COORDINATION
In addition to formal RFIs, the CONSULTANT will respond to various questions and concerns that
arise in the field. Depending on the issue, the response may require review of documentation not
included in the Contract Documents, as well as coordination with and review by additional
CONSULTANT staff, SPONSOR, or FAA.
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2.7 REQUESTS FOR COST PROPOSALS (RFCPs)
The CONSULTANT will prepare RFCPs if add itional work is anticipated or desired, either due to
unforeseen site conditions, SPONSOR request for additional work, or other reasons as applicable.
The RFCP(s) will include a description of change, quantity estimates, and exhibits as needed to
illustrate the change. The CONSULTANT will send the RFCP to the Contractor to provide a cost
proposal. The CONSULTANT and the SPONSOR will then review the cost proposal to determine
if it is reasonable and follow up with negotiations, as necessary. The CONSULTANT will
communicate the proposed change and cost to the FAA for their concurrence prior to authorizing
the work. Depending on the determination, the CONSULTANT will prepare a field directive or
change order as described below. Up to two (2) RFCPs are anticipated for this Project.
2.8 FIELD DIRECTIVES
The CONSULTANT will prepare field directives as necessary to formalize direction that is not
otherwise stated in the Project Plans or Specifications, or in a response to an RFI. Following the
RFCP process above, the CONSULTANT will prepare a field directive authorizing the Contractor
to proceed with work as described. The field directive will include a description of change, quantity
estimates, and the related RFCP as applicable. If the field directive results in a change of quantities
or cost, it will be followed with a change order as described below. Up to two (2) field directives are
anticipated for the Project.
2.9 CONTRACT CHANGE ORDERS (CCOs)
Following the RFCP and field directive processes, the CONSULTANT will prepare CCOs to
formalize the change to the Contract cost. The CCO will consist of a CONSULTANT -prepared form
that follows the guidance of FAA Standard Operating Procedure (SOP) 7.00, Airport Improvement
Program Construction Project Change Orders . The form will include a table of the bid items that
changed in quantity, or new bid items that were created to capture the CCO cost. The form will also
include additional pages containing the FAA-required justification items in accordance with SOP
7.00. Documentation to support the CCO will be attached to the form, including but not limited to
RFCPs, field directives, Contractor time-and-expense reports, emails, and exhibits. CCOs will be
submitted to the SPONSOR and Contractor for review and signature and then be submitted to the
FAA by the CONSULTANT or the SPONSOR. CCOs that require new design elements are not
included in this scope of services. Up to two (2) CCOs are anticipated for the Project.
2.10 REVIEW OF QC/QA TEST RESULTS
The CONSULTANT will review test results provided by the Contractor to determine conformance
with the Project Plans and Specifications. If test results are failing, the CONSULTANT will
coordinate with the SPONSOR and Contractor to establish corrective actions. Depending on the
nature of the testing, the CONSULTANT may need to coordinate with the FAA to determine
appropriate actions.
2.11 CERTIFIED PAYROLL AND DAVIS BACON REQUIREMENTS
The Federal Contract Provisions require that payroll and basic records relating to the Project be
maintained and comply with the Davis-Bacon Act Requirements (2 CFR § 200, Appendix II(D), 29
CFR Part 5). Such records shall contain the name, address, and s ocial security number of each
such worker; his or her correct classification; hourly rates of wages paid (including rates of fringe
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benefits or cash equivalents); daily and weekly number of hours worked; deductions made; and
actual wages paid.
The Contractor is responsible for the submission of copies of payrolls for all employees as well as
all subcontractors. Contractor will submit these documents to the CONSULTANT. Documents to
be provided include:
a.Fringe Benefits Statement
b.Certified Payroll Wage Hour Report
c.Statement of compliance
d.Non-performance week(s) documentation
The CONSULTANT will review Contractor-submitted payroll reports and monitor Contractor’s
compliance with paying employees per the Davis -Bacon Act requirements. Up to ten (10) weeks
of payroll reports are anticipated.
CONSULTANT will review up to two reports of each Contractor-submitted certified payroll. If more
than two reviews are required due to lack of information or incorrect information, the Contractor
shall be responsible for additional costs incurred. (Certified payroll must be submitted, reviewed,
and accepted prior to payment to Contractor each month.)
2.12 MONTHLY APPLICATIONS FOR PAYMENT
The CONSULTANT will track quantities on a weekly basis, based on CO daily reports, and share
with the Contractor for concurrence. At the beginning of each month, the CONSULTANT will review
progress billings submitted by the Contractor, prepare applications for payment using
CONSULTANT standard forms, and submit to the SPONSOR for processing. The CONSULTANT
will maintain a tracking spreadsheet with the bid items, showing work complete for previous periods,
current period, and total to date. This spreadsheet will be attached to the application for payment
each month. An explanation of variation between the contract and pay quantities (if any) will be
provided. Up to four (4) applications for payment are anticipated for the Project.
2.13 SUBSTANTIAL COMPLETION WALK-THROUGH AND DOCUMENTATION
2.13.1 Substantial Completion Walk-Through
The CONSULTANT will schedule and conduct a walk -through with the SPONSOR and
the Contractor to determine whether the Project has reached substantial completion and
verify that the work is in accordance with the Plans and Specifications. The
CONSULTANT will document items found to be deficient and will provide the Contractor
with a list of those items. The walk-through will be scheduled to occur near the end of
construction when the Contractor is still on-site and can easily mobilize to complete punch
list items. The PM and the CO will attend the walk-through (CO attendance as described
in Phase 3). It is assumed a follow-up walk-through will not be needed after punch list
items are complete. The CO and SPONSOR will observe the completed Project during
final marking application, and the SPONSOR will continue to monitor punch list items if
needed after final marking application.
2.13.2 Punch List and Substantial Completion Letter
The CONSULTANT will prepare and maintain a punch list to include the deficient items
discovered prior to, during, and after the substantial completion walk -through. The PM
will coordinate with the CO to identify punch list items in advance of the walk-through and
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will continue to add and update items as they are identified and completed. The
CONSULTANT will send each punch list update to the SPONSOR and Contractor. Upon
completion of the walk-through, the CONSULTANT will prepare a substantial completion
letter summarizing the findings of the walk-through and outstanding items remaining for
Project closeout; the letter will include the current version of the punch list items. The
CONSULTANT will submit this letter to the SPONSOR and Contractor.
PHASE 2 DELIVERABLES
1)Weekly Construction Progress Meeting Minutes – electronic files to attendees
2)Weekly Working-Day Reports – electronic files to the SPONSOR and Contractor
3)Weekly FAA Progress Reports – electronic files to the SPONSOR and FAA
4)RFI Responses – electronic files to the SPONSOR and Contractor
5)RFCPs – electronic files to the SPONSOR and Contractor
6)Field Directives – electronic files to the SPONSOR and Contractor
7)CCOs – electronic files to the SPONSOR, Contractor, and FAA
8)Monthly Applications for Payment – electronic files to the SPONSOR
9)Punch List and Substantial Completion Letter – electronic files to SPONSOR and Contractor
PHASE 3 CONSTRUCTION OBSERVATION
3.1 DAILY CONSTRUCTION OBSERVATION
This task will include construction observation, coordination of material testing during construction,
and on-site construction administration for the duration of the Project. A full-time CO will be
assigned to this Project. The CO will have experience with civil improvement projects as required
for the Project. The CO will work with the PM to oversee the construction progress throughout the
Project. The duration for the Construction Element is anticipated to be 30 contractual working days
(split into 2 phases as stated in the Project Duration section). The budget for construction
observation has been developed based upon the Contractor working 22 shifts, with a 10.0-hour
workday; two additional days were allotted for the CO, one day at the beginning and one day at the
end of construction for set-up and clean-up, for a total of 24 shifts.
It is anticipated that the CO will need support during key-work activities (such as electrical activation
of lights, PAPI, REILs). The PM will designate a supporting Construction Observer (CO2) as
necessary to support the CO in the field. Up to four shifts are anticipated for the supporting CO2,
in addition to the 24 shifts for the CO.
The CO and supporting CO2 will perform construction observation services including (as
applicable), but not limited to, the following:
a.Prepare daily reports to record the construction history of the Project. The reports will be made
available to the SPONSOR upon request for review during inspections or visits . The daily
reports will include, but not be limited to, the following information: weather conditions, number
of Contractor / subcontractor personnel and major equipment onsite, general location of work,
description of work items, estimated quantities, safety items, materials delivered, delays /
issues (if applicable), QC/QA tests performed, failed tests (if any) and action taken, instructions
to Contractors, record of visitors to Project and verbal or written instructions given, record of
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telephone conversations and any verbal instructions received or authorizations granted,
engineering field force activity and hours worked, and detailed log of work complete d
throughout the day.
b.Review and check layout and surveys conducted by the Contractor in accordance with the
Plans and Specifications.
c.Check construction activities for compliance with Plans and Specifications.
d.Respond to Contractor questions that arise in the field and communicate with PM to coordinate
direction.
e.Evaluate and determine the acceptability of substitute materials and equipment proposed by
the Contractor.
f.Evaluate the Contractor’s suggestions on modifications to Plans or Specifications and report
those suggestions to the SPONSOR and PM.
g.Acquire field measurements.
h.Monitor the Contractor’s compliance with the CSPP and immediately bring any non-compliance
issues to the attention of the Contractor and the SPONSOR.
i.Monitor Contractor’s compliance with the Contractor’s QC Program.
j.Assist PM in coordinating QA testing as stated in Phase 4. Communicate with Contractor to
facilitate the scheduling of QC testing.
k.Attend weekly construction progress meetings as stated in Phase 2.
l.Provide field information for office staff to prepare weekly FAA progress reports as stated in
Phase 2.
m.Conduct labor interviews to monitor Contractor’s compliance with paying employees, in
accordance with the Davis-Bacon Act requirements, and provide to office staff for certified
payroll review as stated in Phase 2.
n.Provide field information for office staff to prepare RFCPs, field directives, and CCOs as stated
in Phase 2.
o.Assist in preparing applications for payment as described in Phase 2. Throughout construction,
the CO and CO2 will check quantities as work is performed and communicate with the
Contractor to establish quantities that will be included in monthly progress billings.
p.Work with Contractor to markup construction Plans with field changes if applicable and provide
to office staff to prepare Record Drawings as described in Phase 5.
q.Receive from Contractor and review the required maintenance and operating instructions,
schedules, guarantees, bonds, inspection certificates, tests, approvals, and other relevant
documents.
r.Identify punch list items in advance of the substantial completion walk-through to support
preparation of punch list as stated in Phase 2.
s.Attend the substantial completion walk-through as stated in Phase 2.
PHASE 4 MATERIAL TESTING
4.1 MATERIAL TESTING
The material testing services will be performed by the Contractor in conformance with the Project
Quality Control Specifications. The CONSULTANT will be responsible for coordinating and
scheduling QA by material testing witnessing throughout the construction duration.
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CONSULTANT will provide an Electrical Senior Engineer to witness the necessary quality control
tests performed by the Contractor in accordance with the cited requirements and standard methods
of FAA, ASTM, and AASHTO; record test results on the appropriate forms; prepare a summary and
disposition of testing and material inspection; record deviating tests; conduct random material
observations and compare against product submittals required by the FAA and observe and
evaluate such tests made by the Contractor in the field, as necessary, in accordance with Plans
and Specifications. CONSULTANT to provide copies of test reports to the SPONSOR of
Contractor’s performance of the required quality control tests. Any non -compliance issues shall
immediately be reported to the Contractor and SPONSOR.
This scope assumes the following material testing and construction administration support by
CONSULTANT:
a.Review Contractor-submitted QC Program.
b.Attend pre-construction conference and QC/QA workshop.
c.Conduct site observations, provide recommendations, and perform testing observations for the
following Items as described in the Project Specifications:
(1)Item SP1-2.5, 10kW CCR:
•Visit site to observe condition of connections and functioning of the lights at multiple
settings.
(2)Item L-108, Underground Power Cables for Airports, Section 108-2.9:
•5kV Reel, before and after whole circuit testing, insulation testing, ear th resistance
testing for ground rods and counterpoise.
(3)Item L-110, Airport Underground Electrical Duct Banks and Conduits:
•Review plastic conduit, fittings and detectable warning tape to meeting specifications.
•Compaction testing for soils, aggregates, and pavement.
(4)Item L-125, Installation of Airport Lighting System:
•Electrical grounding and circuit testing.
(5)Prepare final QA report including the tests performed herein.
PHASE 4 DELIVERABLES
1)Quality Acceptance Reports – Electronic files to SPONSOR and Contractor
PHASE 5 POST-CONSTRUCTION SERVICES
5.1 PHASE 5 PROJECT MANAGEMENT
Project management tasks during Phase 5 will consist of the following:
5.1.1 Update Schedule
The schedule created during Phase 1 will be updated to show Project closeout
milestones.
5.1.2 Coordinate PMP Updates
The PM will continue to coordinate and monitor PMP during Phase 5.
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5.1.3 Coordinate CONSULTANT Team
The PM will assign responsibilities to office staff to complete the documentation efforts
described herein. The PM will also coordinate with the CO for providing field data to
complete the documentation efforts described herein.
5.1.4 Coordinate QA
The PM will coordinate to complete final QA report.
5.1.5 Prepare Invoices
The PM will continue to maintain the Project budget table and prepare invoices as defined
in Phase 1. It is anticipated that three (3) invoices will be prepared during Phase 5.
5.2 PHASE 5 COMMUNICATION
The CONSULTANT will communicate with the SPONSOR and Contractor throughout Phase 5 as
needed via phone call or email.
5.3 RECORD DRAWINGS
The CO and Contractor will coordinate throughout construction to document field constructed
conditions and markup the construction Plans as stated in Phase 3. Upon completion of
construction, the CONSULTANT will prepare the Record Drawings using AutoCAD Civil 3D 2020,
by updating the drawing files created during design. The Drawings will become record information.
The CONSULTANT will provide the SPONSOR with a set of reproducible Record Drawings in both
digital and hardcopy format, as requested.
5.4 FINAL CONSTRUCTION REPORT (FCR)
Upon completion of construction, the CONSULTANT will prepare and assemble the FCR in
conformance with FAA standards and requirements. The contents of the report will include, but are
not limited to, the following:
a.Project Description and Overview
b.Project Personnel
c.Contract Award and NTP (Including Bid Tabulation, Contract, and NTP Letters as Appendices)
d.Project Timeline
e.Summary of Work Accomplished (Including Table of Work Activities and Weeks Performed , as
well as weekly FAA progress reports as Appendix)
f.Contract Time
g.Labor Provisions
h.SPONSOR Administrative Costs
i.Consultant Costs
j.Force Account (if applicable)
k.Construction Costs (including Final Application for Payment and CCOs as Appendices)
l.Summary of DBE Utilization (including Contractor’s DBE Utilization Form as Appendix)
m.Buy American Provisions (including Submittal Checklist as Appendix)
n.Construction Material Testing and Acceptance (including QC and QA Test Results as
Appendices)
o.Contactor’s Statement of Completion (including Contractor’s Letter of Completion and
Warranty as Appendix)
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p.Record of Completion (including Substantial Completion Letter and SPONSOR Notice of
Completion as Appendices)
q.FAA-Required Sponsor Certification of Final Construction Acceptance as Appendix. This
certification shall be signed by the SPONSOR.
r.Recommendations
The CONSULTANT will coordinate with the Contractor, SPONSOR, and FAA to complete Project
closeout activities and assemble the documents to be included in the FCR. The CONSULTANT will
submit a draft version of the FCR for SPONSOR review. Upon receipt of SPONSOR review /
comments, the CONSULTANT will finalize the FCR and submit to the SPONSOR and FAA.
5.5 AIRPORT LAYOUT PLAN (ALP) RECORD DRAWING UPDATE – NIC
The Project does not include any elements that would apply to an ALP Record Drawing update.
5.6 UPDATE AIRFIELD PAVEMENT MANAGEMENT SYSTEM (APMS) - NIC
The CONSULTANT will not update the current APMS previously prepared. This Project does not
impact pavement conditions. It is anticipated that a complete APMS update will be performed under
a future contract.
5.7 UPDATE AIRFILED SIGNAGE AND MARKING PLAN – NIC
An airfield signage and marking plan is not required for this Airport.
5.8 AGIS AS-BUILT SURVEY – NIC
Due to the nature of Project improvements, an AGIS survey will not be performed as part of this
Project.
PHASE 5 DELIVERABLES
1)Record Drawings – reproducible hardcopy and electronic files to SPONSOR
2)FCR – three (3) bound copies to SPONSOR and electronic file to SPONSOR and FAA
SCHEDULE OF COMPLETION
Phases 1-4
The CONSULTANT will complete the work called for under Phases 1-4 on a schedule submitted by the
Contractor and approved by the SPONSOR not to exceed 60 working days.
Phase 5
The CONSULTANT will complete the work called for under Phase 5 within 30 working days of the receipt
of a copy of the Notice of Completion filed by the SPONSOR.
SERVICES TO BE PROVIDED BY THE SPONSOR AND EXCLUDED SERVICES
The SPONSOR and CONSULTANT agree that the following items will be provided by the SPONSOR or
excluded from this scope and, if added to the CONSULTANT’s work, will be considered as extra services
and a negotiated fee will be established, and an Amendment prepared :
1)Issuing of Notices to Airmen (NOTAMs) and announcements regarding the impact of t he Project on
aviation activities.
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2)Guaranteed access to and make provisions for the CONSULTANT to enter the Airport as required for
the CONSULTANT to perform his work under this Agreement.
3)Examination of documents requested by the SPONSOR and presented by the CONSULTANT and
render in writing decisions pertaining thereto within a reasonable time so as not to delay the work of
the CONSULTANT.
4)Contract change orders that require new design elements beyond the scope of the awarded contract.
5)Extensions of construction time beyond the awarded contract timeframes.
6)FAA grant reimbursement submission.
7)Filing of Notice of Completion to the FAA.
COMPENSATION FOR SERVICES
1)The total amount for CONSULTANT’s services described in this Scope of Services is Two Hundred
Nineteen Thousand Nine Hundred Ten Dollars and Ninety Cents ($219,910.90). This fee includes
labor, materials, expenses, and incidentals necessary to complete the work as described herein. Cost
and payment are broken out as follows:
a.Lump Sum: Payment for work outlined in Phases 1 and 5 of this Scope of Services shall be
made on a lump sum basis in the amount of Seventy-nine Thousand Five Hundred Seventy-
eight Dollars and Eighteen Cents ($79,578.18). Payments will be made monthly based on the
percentage of work complete.
b.Time-and-expense: Payment for work outlined in Phases 2, 3, and 4 of this Scope of Services
shall be made on a time-and-expense basis not to exceed One Hundred Forty Thousand Three
Hundred Thirty-two Dollars and Seventy-two Cents ($140,332.72). Payments will be made
monthly based on the hours of work complete, in conformance with the Mead & Hunt, Inc.
Standard Billing Rate Schedule, effective January 1, 2022, included as Attachment 2.
These amounts shall not be exceeded without written authorization from the SPONSOR. The cost
breakdown is included as Attachment 1 to this Scope.
2)Payment for any additional services requested by the SPONSOR will be performed on a time-and-
expense basis in conformance with the Mead & Hunt, Inc. Standard Billing Rate Schedule, effective
January 1, 2022, included as Attachment 2. The CONSULTANT will establish the budget for additional
services prior to the start of work and may not exceed the budget without written authorization from the
SPONSOR. Any additional services must be authorized in writing by the SPONSOR.
End of Scope of Services
Respectfully submitted by,
MEAD & HUNT, Inc.
Robert Casagrande
Senior Project Engineer
Attachments
Attachment 1 – Construction Administration Cost Estimate
Attachment 2 - Mead & Hunt, Inc. Standard Billing Rate Schedule (2022)
Attachment 1
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Mead & Hunt, Inc. Standard Billing Rates 2022 $337 $261 $221 $210 $163 $151 $136 $124 $115 $90 $0.585 $125 $55
1.1 Phase 1 Project Management and Coordination
1.1.1 Prepare Contract and Project Setup 5 8 5 8 6 5,347.00$
1.1.2 Prepare Schedule 5 5 2 2,385.00$
1.1.3 Prepare Project Management Plan (PMP)6 1 6 6 6 2 4,999.00$
1.1.4 Coordinate CONSULTANT Team 20 4 20 4 10,764.00$
1.1.5 Coordinate Subconsultant - NIC -$
1.1.6 Prepare Invoices - 1 Anticipated 0.5 2 1 665.50$
1.2 Phase 1 Project Meetings and Communication
1.2.1 Pre-Construction Conference 16 8 2 1 104 2 4,842.84$
1.2.2 Quality Control (QC) / Quality Assurance (QA) Workshop 8 8 1 104 2 2,957.84$
1.2.3 General Communication with SPONSOR and Contractor 2 6 4 2,278.00$
1.3 Prepare Project Documentation 2 16 6 6 6 5 1 7,013.00$
1.4 Review Material Submittals for Compliance - Up to 19 Anticipated 4 8 8 19 3 6,654.00$
1.5 Prepare Construction Management Plan (CMP)1 4 10 10 3 4,830.00$
Phase 1 Subtotal 0 40.5 14 105 14 6 11 69 26 5 -$ -$ 208 0 4 -$ 52,736.18$
2.1 Phase 2 Project Management and Coordination
2.1.1 Update Schedule 2 8 4 4 3,078.00$
2.1.2 Coordinate PMP Updates 8 2 1,910.00$
2.1.3 Coordinate CONSULTANT Team 30 22 5 9,603.00$
2.1.4 Coordinate Subconsultant - NIC -$
2.1.5 Prepare Invoices - Up to 3 Anticipated 1.5 1.5 1.5 0.5 950.00$
2.2 Phase 2 Project Meetings and Communication
2.2.1 Weekly Construction Progress Meetings - Up to 5 Anticipated 30 30 5 520 11,259.20$
2.2.2 Site Visits During Construction - Up to 5 Anticipated 8 30 30 5 520 13,347.20$
2.2.3 General Communication with SPONSOR and Contractor 24 24 4 4 11,408.00$
2.3 Weekly Working Day Reports - Up to 9 Anticipated 4 2 1,070.00$
2.4 Weekly FAA Progress Reports - Up to 5 Anticipated 2 2 650.00$
2.5 Requests for Information (RFIs) - Up to 5 Anticipated 5 2 5 5 2,915.00$
2.6 General Field Coordination 5 5 1 5 5 4,010.00$
2.7 Requests for Cost Proposals (RFCPs) - Up to 2 Anticipated 1 16 2 6 6 2 2 6,349.00$
2.8 Field Directives - Up to 2 Anticipated 8 2 2 2 1 1 2,967.00$
2.9 Contract Change Orders (CCOs) - Up to 2 Anticipated 1 2 8 4 4 1 1 3,338.00$
2.10 Review of QC/QA Test Results 1 5 4 1 1 1,834.00$
Date:
Total Cost
11/8/2022
Mead & Hunt (labor hours and rates)Subconsultant fee + 15%
markup
Runway 15-33 MIRL ,FAA PAPI and REIL Installation - Phase 2
Construction Administration Services Cost Estimate
Expenses
PHASE 1 - PRE-CONSTRUCTION SERVICES
PHASE 2 - CONSTRUCTION ADMINISTRATION SERVICES
PHASES and TASKS
X:\2112200\192335.02\CFEE\Proposal\New Master Spreadsheet for Const Admin Rev 1 1 of 2 11/8/2022
Attachment 1
Ukiah Municipal Airport
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Mead & Hunt, Inc. Standard Billing Rates 2022 $337 $261 $221 $210 $163 $151 $136 $124 $115 $90 $0.585 $125 $55
Date:
Total Cost
11/8/2022
Mead & Hunt (labor hours and rates)Subconsultant fee + 15%
markup
Runway 15-33 MIRL ,FAA PAPI and REIL Installation - Phase 2
Construction Administration Services Cost Estimate
Expenses
PHASES and TASKS
2.11 Certified Payroll and Davis Bacon Requirements - Up to 10 weeks 1 10 20 2 4,200.00$
2.12 Monthly Applications for Payment - Up to 4 Anticipated 8 4 1 2,230.00$
2.13 Substantial Completion Walk-Through and Documentation
2.13.1 Substantial Completion Walk-Through 8 8 104 2,828.84$
2.13.2 Punch List and Substantial Completion Letter 4 2 3 1 1,547.00$
Phase 2 Subtotal 0 16.5 60 168.5 23 30 82 27.5 71.5 9 -$ -$ 1144 0 0 -$ 85,494.24$
3.1 Daily Construction Observation 240 40 2288 25 25 3,750.00$ 43,438.48$
Phase 3 Subtotal 0 0 0 0 0 0 240 40 0 0 -$ -$ 2288 25 25 3,750.00$ 43,438.48$
4.1 Material Testing 50 5 5 11,400.00$
Phase 4 Subtotal 0 0 0 50 0 0 0 0 0 0 -$ -$ 0 5 5 -$ 11,400.00$
5.1 Phase 5 Project Management and Coordination
5.1.1 Update Schedule 6 2 1 1,647.00$
5.1.2 Coordinate PMP Updates 10 2 1 2,487.00$
5.1.3 Coordinate CONSULTANT Team 6 5 5 5 3,330.00$
5.1.4 Coordinate QA 5 2.5 2 1,620.00$
5.1.5 Prepare Invoices - Up to 3 Anticipated 6 6 3 1 2,439.00$
5.2 Phase 5 Communication 1 8 2 2,171.00$
5.3 Record Drawings 1 3 12 2,523.00$
5.4 Final Construction Report (FCR)1 36 14 6 10,625.00$
5.5 Airport Layout Plan (ALP) Record Drawing Update - NIC -$
5.6 Update Airfield Pavement Management System (APMS) - NIC -$
5.7 Update Airfield Signage and Marking Plan - NIC -$
5.8 AGIS As-Built Survey - NIC -$
Phase 5 Subtotal 0 3 0 80 5 14 23.5 6 20 1 -$ -$ 0 0 0 -$ 26,842.00$
219,910.90$ TOTAL PROJECT BUDGET
PHASE 3 - CONSTRUCTION OBSERVATION
PHASE 4 - MATERIAL TESTING - NIC
PHASE 5 - POST-CONSTRUCTION SERVICES
X:\2112200\192335.02\CFEE\Proposal\New Master Spreadsheet for Const Admin Rev 1 2 of 2 11/8/2022
MEAD & HUNT, Inc.
Standard Billing Rate Schedule
Effective January 2022
Standard Billing Rates
•Clerical ............................................................................................................................................... $90.00 / hour
•Technical Editor ................................................................................................................................. $123.00 / hour
•Senior Editor ...................................................................................................................................... $180.00 / hour
•Registered Land Surveyor ................................................................................................................. $140.00 / hour
•Accounting, Administrative Assistant ................................................................................................. $115.00 / hour
•Technician I, Technical Writer ........................................................................................................... $107.00 / hour
•Technician II, Surveyor - Instrument Person ..................................................................................... $124.00 / hour
•Technician III ...................................................................................................................................... $144.00 / hour
•Technician IV .................................................................................................................................... $151.00 / hour
•Senior Technician .............................................................................................................................. $189.00 / hour
•Engineer I, Scientist I, Architect I, Interior Designer I, Planner I ....................................................... $136.00 / hour
•Engineer II, Scientist II, Architect II, Interior Designer II, Planner II ................................................... $151.00 / hour
•Engineer III, Scientist III, Architect III, Interior Designer III, Planner III ............................................. $163.00 / hour
•Construction Resident Project Representative (RPR) ...................................................................... $172.00 / hour
•Senior Engineer, Senior Scientist, Senior Architect, Senior Interior Designer, Senior Planner,
Senior Economist .............................................................................................................................. $210.00 / hour
•Project Engineer, Project Scientist, Project Architect, Project Interior Designer, Project Planner .... $221.00 / hour
•Senior Project Engineer, Senior Project Scientist, Senior Project Architect,
Senior Project Interior Designer, Senior Project Planner ................................................................... $261.00 / hour
•Senior Associate, Principal, Senior Client / Project Manager ............................................................ $337.00 / hour
Expenses
•Geographic Information or GPS Systems ........................................................................................ $100.00 / day
•Total Station Survey Equipment ....................................................................................................... $110.00 / day
Charges for other equipment may appear in a proposal
•Out-Of-Pocket Direct Job Expenses ................................................................................................. cost plus 15%
Such as reproductions, sub-consultants / contractors, etc.
Travel Expense
•Company or Personal Car Mileage................................................................................................... $ IRS rate / mile*
*Rates will be charged at Current IRS rate
•Air and Surface Transportation ......................................................................................................... cost plus 15%
•Lodging and Sustenance .................................................................................................................. cost plus 15%
Billing and Payment
•Travel time is charged for work required to be performed out-of-office. A minimum of two hours will be billed
for any work out-of-office.
•Invoicing is on a monthly basis for work performed. Payment for services is due within 30 days from the date
of the invoice. An interest charge of 1.5% per month is made on the unpaid balance starting 30 days after the
date of invoice.
This schedule of billing rates is effective January 1, 2022, and will remain in effect until December 31, 2022,
unless unforeseen increases in operational costs are encountered. We reserve the right to change rates to reflect
such increases.
Attachment 2