HomeMy WebLinkAboutMin 04-05-06 CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
April 5, 2006
1. ROLL CALL: 4:.5]:44 PM
Councilmembers Present: Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku.
Airport Commissioners Present: Crane, Deerwester, Fowler, Winter, and Chairman Beard.
Staff Present: City Manager Horsley, Airport Manager Richey, and City Clerk Ulvila.
Presentation from California Department of Forestry and Fire Protection - Ukiah Air
Attack Base - City Council JOint Meeting with Airport Commission
Mr. William Greenleaf, Project Director of the California Department of General Services (DGS) Real
Estate Services, provided an overview of a project proposed by the California Department of Forestry
and Fire Protection (CDF), describing the proposed new Air Attack Base and the conclusions of a
preliminary Environmental Initial Study. The CDF has determined that an Environmental Impact Report
must be prepared for its project and is ready to issue the required Notice of Preparation.
Mr. Albert Lau, Associate Civil Engineer with CDF, responded to inquiries concerning access to the
project site, potential impacts regarding the initial study, identifying plant species in the wetlands, and
possible mitigations.
Discussion followed with regard to exposure to noise, aircraft taxiing, and flight patterns. There was also
discussion of the proposed project's benefit to the Ukiah community, and the services provided by the
City Airport Staff's for the CDF operations. Councilmember Baldwin suggested scheduling another
meeting with the Airport Commission for a general discussion of pilot protocol and flight patterns.
Joint meeting adjourned: 5:17:21 PM
REGULAR MEETING
Reconvened: 6:06 PM
1. ROLL CALL
Councilmembers Present: Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku.
Staff Present: Information Services Supervisor Butler, Public Works Director/City Engineer Eriksen,
Risk Manager/Budget Officer Goodrick, Interim Public Utilities Director Grande, City Manager Horsley,
Finance Director McCann, City Attorney Rapport, Deputy Public Works Director Seanor, Planning
Director Stump, and City Clerk Ulvila.
2. PLEDGE OF ALLEGIANCE
Councilmember Rodin led the Pledge of Allegiance.
URGENCY ITEM 6:06:26 PM
Mayor Ashiku stated that there is a need to take immediate action and the need for action came to the
attention of the City subsequent to the agenda being posted. The urgency item concerns a request for a
letter of support from the City Council/City to include with a grant application for the Ukiah Valley Smart
Growth Coalition. The Coalition is seeking funds for ongoing commun.ity education efforts. The Coalition
has a deadline for submitting a grant application prior to the April 19th meeting.
M/S Crane/McCowen to include the urgency item on the agenda under Consent Calendar item "6k";
carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, Baldwin, and
Mayor Ashiku. NOES: None. ABSENT: None. ABSTAIN: None.
3. PRESENTATION
3a. Presentation by the Mendocino County Air Quality District 6:07:20 PM
Mr. Dean Wolback, Air Pollution Control Officer, discussed issues surrounding the use of wood stoves in
the City of Ukiah and Mendocino County, and their impact on air quality. He discussed the possibility of
banning wood stoves, enforcement and fines, and the need for regulation at the federal and state levels.
It was noted that jurisdictions can adopt stricter regulations than the District.
It was noted that the District will be making a presentation to the Board of Supervisors in June proposing
stricter regulations concerning the use of wood stoves. Other issues discussed included workshops to
obtain public input, grant funding, promoting the use of electric cars, the amount of particulate matter
generated by wood stoves, and the City of Fort Bragg's inquiry concerning the possibility of City
representation on the District Board. District representatives noted that they will report back to the City
Council after the matter is heard by the Mendocino County Board of Supervisors.
Councilmembers Rodin and McCowen requested further information before discussing a City
representative on the District Board. It was suggested that the matter be agendized for a future Council
meeting.
4. APPROVAL OF MINUTES 6:28:59 PM
4a. Regular Meeting of March 157 2006
Councilmember Rodin noted that she was absent from the March 15, 2006 meeting and the motion at
the bottom of page 5 should indicate her absence from the meeting.
M/S McCowen/Baldwin approving meeting minutes of March 15, 2006 as presented; carried by a 4-0
vote of the Council, with Councilmember Rodin abstaining.
5. RIGHT TO APPEAL DECISION 6:29:49 PM
Mayor Ashiku read the Right to Appeal Decision.
6. CONSENT CALENDAR6:30:14 PM
Deputy Public Works Director Seanor briefly clarified items "7f, 7g, and 7h" on the Consent
Calendar.
M/RC McCowen/Crane approving Consent Calendar Items "a" through "j" as follows:
a. Received Notification of the Purchase of Chlorine Products from Pioneer Americas LLC for the
Water Treatment Plant;
b. Approved Resolution 2006-45 Adopting Principles for Congress and Legislature to Consider in
the Development of Telecommunications Reform; Authorize City Manager to Respond to Future
Telecom Issues as Needed Consistent With Council Direction;
c. Received Report of Disposition of Surplus Materials, Used Equipment and Supplies;
d. Authorized City Manager to Execute Professional Services Agreement for Land Surveying
Services with SHN Consulting Services for Two Year Contract in Amount Not to Exceed $20,000;
e. Received Report of Acquisition of E-Mail Spam Filtering Software from Cloud mark in the Amount
of $8,748;
f. Awarded Professional Services Agreement to Whitlock & Weinberger Transportation, Inc. in an
Amount Not to Exceed $29,500 to Complete an Update of the City's Speed Zone Surveys;
g. Received Notification Regarding the Award of Bid for 3000 ft. of 750 MCM Aluminum, 600V,
Single Conductor Cable, in the Amount of $6,287.21 to Nehring C/O Stephens, McCarthy &
Landcaster;
h. Awarded Professional Services Agreement to Margen & Associates in an Amount Not to Exceed
$34,780 to Prepare a Comprehensive Americans with Disabilities Act (ADA) Access Plan;
i. Received Report of Resolution of the Commission of the Northern California Power Agency
(NCPA) Approving Expenditure of Funds to Complete the Geothermal Unit 3 Scheduled Five-Year
Overhaul; Authorize City Manager to Pay City's Proportionate Share of Overhaul from NCPA
General Operating Reserve in an Amount of $28,158;
j. Adopted Resolution 2006-46 Accepting $200,000 in Proposition 40 Funding From Mendocino
County First District Supervisor, Jim Wattenburger, for Reconstruction and Restoration of Anton
Stadium, City of Ukiah Municipal Pool, Ukiah Skateboard Park and Ukiah Senior Center
Recreation Program.
k. Approved Request from Anne Oliver of the Smart Growth Coalition for a letter of support from the City
Council/City to Include with Grant Applications.
Motion carried by the following roll call vote as follows: AYES: Councilmembers Crane, McCowen,
Rodin, Baldwin, and Mayor Ashiku. NOES: None. ABSENT: None. ABSTAIN: None.
7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS6:34:57 PM
Mr. Mike Peterson inquired as to the disposition of the railroad depot and the Walgreens sites, to which
staff explained that the City has received a grant to assist the North Coast Railroad Authority (NCRA) to
restore the building at the site. It was noted that Mendocino Transit Authority (MTA) is investigating the
site as a possible transit center.
Mike McCann, speaking on behalf of the Boys and Girls Club of Ukiah, announced that their annual crab
feed will be held April 8-~h at 5:00 p.m. at St. Mary's Church. Currently, there are nearly 400 children
attending the program at the Grace Hudson School.
Kevin Jennings, representing the Ukiah Fire Department, provided an update on the Fire Department's
community activities and future plans.
Suzanne Pletcher discussed her views concerning pocket parks, requested the City Council schedule a
meeting to discuss the western hills zoning ordinance, recommended the City research funding
mechanisms to protect the western hills, and also suggested that the City recommend the Local Agency
Formation Commission (LAFCO) form a special district that would set aside lands for public use.
8. PUBLIC HEARING (6:15 P.M.)
None.
9. UNFINISHED BUSINESS
9a. Continued Discussion and Consideration of an Ordinance Regarding Campaign Reform-
Baldwin, Rodin 6:46:57 PM
Councilmember Baldwin requested the matter be continued to the April 19, 2006 meeting.
Councilmember McCowen requested additional information such as examples of ordinances adopted
by other cities and a summary or discussion of case law pertaining to this issue that has been prepared
by cities or advocacy groups.
9. UNFINISHED BUSINESS
9b. Consider Adoption of Resolution Supporting a Grant Application to Mendocino County
('robacco Settlement Funds) to Design and Construct a Hiking Trail on City Property in
the West Hills Area6:49:$$ PM
Planning Director Stump advised that the Paths, Open Space, and Creeks Commission (POSCC) have
been working on planning and designing a hiking trail on City-owned property in the west hills area, and
asking for City support of a grant application. While important issues such as trail maintenance, liability,
and fire protection are still unresolved, the POSCC is requesting support in anticipation that these items
can be resolved.
Public Comment Opened: 6:53:31 PM
Howie Hawkes, chairman of POSCC, discussed the amended route for the west hills trail and noted that
he has obtained interest from the California Conservation Corp (CCC) to build the trail. If grant funds are
secured, there will be funds available for signage to reduce the City's liability as well as funds for future
maintenance of the trail. The CCC is very interested in participating in this project and may be available
for volunteer maintenance in the future.
Steve Scalamini inquired as to the route of the proposed trail.
Public Comment Closed: 6:58:06 PM
M/S McCowen/Crane adopting Resolution 2006-47 supporting the submittal of the grant application to
Mendocino County ('l'obacco Settlement Funds) to design and construct a hiking trail on City-owned
property in the west hills area; carried by the following roll call vote: AYES: Councilmembers Crane,
McCowen, Rodin, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: None.
9. UNFINISHED BUSINESS
9c. Discussion and Scheduling of Second Joint Meeting with Planning Commission to
Discuss Draft Revised Hillside Development 7:00:00 PM
Planning Director Stump advised that at the conclusion of the March 29, 2006 joint City Council and
Planning Commission hillside development regulation meeting, it was suggested that a second joint
meeting may be useful.
Mayor Ashiku advised that he requested a ruling by the Fair Political Practices Commission (FPPC)
because he thinks he may have a possible conflict of interest concerning this matter. The FPPC may
have a written conclusion within two weeks.
Discussion followed with regard to Mayor Ashiku's requested ruling from the FPPC related to
development in the western hills of Ukiah, and setting standards. Councilmember McCowen requested
that Staff bring forward issues previously identified at meetings of the Planning Commission and City
Council.
With the exception of Councilmember Baldwin, there was a concurrence by Council to move forward
with a joint meeting with the Planning Commission as soon as possible.
9. UNFINISHED BUSINESS
9d. Report on Restoration Efforts and Impacts Resulting from the 2005/2006 Winter Storms
7:17:23 PM
Risk Manager/Budget Officer Goodrick reviewed her Staff Report with the City Council concerning
restoration efforts and impacts resulting from severe winter storms. As a result of the federal and state
emergency declarations, the Federal Emergency Management Agency (FEMA) will fund 75% of eligible
emergency work, debris removal and the permanent repair or replacement of disaster damaged facilities.
The State's share of the cost for federally declared disasters is 18.75% and the remaining 6.25% of costs
is the local entities' responsibility. She went on to discuss the spreadsheets included in the Staff Report
that identified both the expenses incurred to date and anticipated future expenses related to the winter
storms of 2005-2006. Additionally, staff has identified hazard mitigation measures to identify post-
disaster planning efforts to reduce future damages and/or loss of life.
It was the consensus of the City Council to receive the report on New Year's flood damage restoration
efforts and most recent costs estimates related to the storms and to receive additional reports when
substantial information is available.
10. NEW BUSINESS
10a. Annual Review of the Redwood Business Park (Airport Industrial Park) Capital
Improvement Fees 7:36:38 PM
Deputy Public Works Director Seanor advised that in accordance with Government Code Section
66006, an annual report for funds collected and interest earned during fiscal year 2004/2005 for the
Redwood Business Park (Airport Industrial Park) Capital Improvement Fees is being provided to the
Council. He explained that capital improvement fees are imposed on development within the Redwood
Business Park for the purposes of financing the design and construction of improvements needed to
mitigate traffic impacts to three off-site intersections resulting from increased traffic generated by new
development within the Business Park. He explained the reimbursement to this fund as development
occurs in the Business Park.
Discussion continued with regard to various aspects of the Redwood Business Park Capital Improvement
Fees report submitted by Staff. Other matters discussed included mitigations mandated by the City and
adjustment to the fees for undeveloped parcels. It was noted by City Attorney Rapport that the
mitigations for the Business Park were based on the EIR for that project.
It was the consensus of the Council to accept the annual review of the Redwood Business Park
(Airport Industrial Park) Capital Improvement Fees.
10. NEW BUSINESS
10b. Authorize City Manager to Negotiate and Sign Contract for Five-Year Master Microsoft
Server and PC Software License and Complete Purchase of New E-Mail System
7:54:34 PM
Finance Director McCann explained that Staff Report contains a comprehensive report concerning the
City's current software and problems associated with upgrading the current system. He noted that
beyond direct financial savings, the avoidance of loss through accidental means or malicious loss from
having a non-securable infrastructure protect the City from business disruption and potential liability risk
exposures such as exposure of private citizen information and loss of irreplaceable data.
M/RC Rodin/Baldwin authorizing the City Manager to negotiate and sign a contract for a five-year
master software license and complete purchase of new exchange e-mail system; carried by the following
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roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku. NOES:
None. ABSENT: None. ABSTAIN: None.
7:56:17 PM Councilmember Crane left meeting.
10. NEW BUSINESS
10c. Adoption of Resolution Approving Dissolution of the Mendocino Emergency Services
Authority 7:56:43 PM
City Manager Horsley provided a brief overview concerning the City of Ukiah's involvement with the
Mendocino Emergency Services Authority (MESA) and its components.
M/RC McCowen/Rodin adopting Resolution 2006-48 approving the dissolution of the Mendocino
Emergency Services Authority, carried by the following roll call vote: AYES: Councilmembers McCowen,
Rodin, Baldwin, and Mayor Ashiku. NOES: None. ABSENT: Councilmember Crane. ABSTAIN: None.
10. NEW BUSINESS
10d. Discussion of Various Water Issues Includin_a Trout Unlimited Petition Meetings and the
Mendocino County Water Agency Proposed Groundwater Study 7:57:46 PM
City Manager Horsley discussed her Staff Report with the City Council concerning various water issues
that pertain to the Mendocino County and Ukiah Valley area that Staff believes are important topics for
the City Council to be informed on and to discuss. The items included Trout Unlimited Petition - and
Assembly Bill 2121 (AB 2121) which requires that before January 1, 2007, the state Regional Water
Quality Control Board would adopt principles and guidelines for processing applications for water permits.
At the March Mendocino County Water Agency (MCWA) meeting, Mr. Roland Sanford submitted a draft
proposal for funding of a County groundwater study. Mr. Sanford's proposal suggests that the 1986
USGS investigation study of Ukiah Valley groundwater resources be updated to provide a current
assessment of these resources.
7:58:35 PM Councilmember Crane returned to meeting.
8:02:48 PM Mr. Roger Foote, representing the Peregrine Chapter of the Audubon Society, responded to
questioning concerning the matter. He stated that collaborative process currently exists and is optimistic
because of the progress made by both the steering committee and subcommittee.
8:07:34 PM City Manager Horsley drew attention to Mr. Sanford's draft proposal for a groundwater study
and noted that she and Councilmember McCowen attended a meeting of the Russian River Public Water
Agencies where Mr. Sanford presented his draft proposal for a groundwater study.
Further discussion on the matter included whether the City could share its well siting information with Mr.
Stanford for his study. Other topics discussed included "urban growth pressure", the common interests of
all water purveyors, smart growth, cooperative efforts with other water agencies, devising ways of
protecting the City's current population based water needs, environmental effects on the aquifer and
protecting the City's current water users.
8:23:20 PM Richard Shoemaker advised that he sits on the Russian River Flood Control Board, and
voiced his support of a groundwater study.
8:26:48 PM City Manager Horsley discussed the Urban Water Plan versus the State Water Board's
requirement with regard to the City's peak demand and will prepare a comparison chart for Council's
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review.
Mayor Ashiku polled the Council concerning Staff's recommendation that Mr. Sanford attend the
meetings concerning the Trout Unlimited Petition on the City's behalf and the Council unanimously
concluded that it would benefit the City and requested that Mr. Sanford keep the City informed of issues.
11. COUNCIL REPORTS8:30:04 PM
Councilmember Rodin reported that the Economic Development Financing Corporation (EDFC)
meeting was cancelled today. She explained that she attended meetings sponsored by the state with
regard to the budget process. She reported that she submitted an application to the League's
Leadership Institute and was accepted to attend their two sessions this summer. The Institute sessions
will focus on housing and infrastructure issues.
Councilmember Baldwin reported that he attended a special meeting of the inland Water and Power
Commission (IWPC) and recommended that the City Council review the draft agreement that City
Attorney Rapport developed. He requested the draft agreement and cost sharing benefits of a project be
agendized for Council's next meeting. He noted that federal funds need to be spent by October 2006.
Councilmember McCowen noted that a number of concerns were raised by Lee Howard which are
being investigated by the City. He recommended that the City's responses to Mr. Howard's concerns be
made available to the City Council.
12. CITY MANAGER/CITY CLERK REPORTS
City Clerk Ulvila advised that a Press Release was distributed to the media announcing a vacancy on
the Traffic Engineering Committee. The deadline for submitting an application is April 12th at noon.
City Attorney Rapport advised that the City Attorneys conference by the League will take place on May
4th and he will lead discussion concerning the conflict of interest issue previously discussed by the City
Council. His group will provide proposed regulations and descriptions concerning how the current
regulations have impacted small cities.
Adjourned to Closed Session: 8:4! :49 PM
13. CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
Initiation of litigation, Cal. Government Code §54956.9(c) (2 cases)
b. Employee Negotiations: Fire and Electric Units
Negotiator: Candace Horsley
Reconvened: 10:35 PM
No action taken.
14. ADJOURNMENT
There being no further business, the meeting was adjourned at 10:35 PM.
Marie Ulvila, CMC
City Clerk