The URL can be used to link to this page

Home My WebLink About2022-08-10 PacketPage 1 of 2 Planning Commission Regular Meeting AGENDA Civic Center Council Chamber ♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 To participate or view the virtual meeting, go to the following link: https://zoom.us/j/91264543193 or Dial Toll-Free: 1-833-548-0276 or 833-548-0282 To raise hand: enter *9; To Speak: after being recognized, enter *6 to unmute or One tap mobile (for easy connection on smartphones): US: +16699009128,,91264543193# or 13462487799,,91264543193# August 10, 2022 - 6:00 PM 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES 4.a. Approval of the Draft Minutes of July 27, 2022, a Regular Meeting Recommended Action: Approve the Draft Minutes of July 27, 2022, a Regular Meeting Attachments: 1. July 27, 2022 PC Minutes- Draft 5. APPEAL PROCESS All determinations of the Planning Commission regarding major discretionary planning permits are final unless a written appeal, stating the reasons for the appeal, is filed with the City Clerk within ten (10) days of the date the decision was made. An interested party may appeal only if he or she appeared and stated his or her position during the hearing on the decision from which the appeal is taken. For items on this agenda, the appeal must be received by August 22, 2022. 6. COMMENTS FROM AUDIENCE ON NON-AGENDA ITEMS The Planning Commission welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments. 7. SITE VISIT VERIFICATION 8. VERIFICATION OF NOTICE Page 1 of 9 Page 2 of 2 9. PLANNING COMMISSIONERS REPORT 10. DIRECTOR'S REPORT 10.a. Receive Director's Report. Recommended Action: Receive Director's Report. Attachments: None 11. CONSENT CALENDAR 12. NEW BUSINESS 12.a. Discussion with Staff Regarding Abbreviated Presentation Style. Recommended Action: Discuss with Staff abbreviated presentation style and provide feedback. Attachments: None 13. UNFINISHED BUSINESS 14. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the Planning Commission after distribution of the agenda packet are available at the Civic Center 300 Seminary Ave. Ukiah, CA 95482; and online at: www.cityofukiah/meetings/ at the end of the next business day. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated: August 3, 2022 Stephanie Abba, Planning Commission Secretary Page 2 of 9 Agenda Item 4a Page 1 of 2 CITY OF UKIAH PLANNING COMMISSION REGULAR MEETING MINUTES Civic Center 300 Seminary Avenue Virtual Meeting Link https://zoom.us/j/91264543193 Ukiah, CA 95482 July 27, 2022 6:00 p.m. 1. CALL TO ORDER The City of Ukiah Planning Commission held a Regular Meeting on July 27, 2022. The meeting was legally noticed on July 20, 2022. Chair Christensen called the meeting to Order at 6:00 p.m. at the Civic Center; 300 Seminary Ave., and at the following virtual link: https://zoom.us/j/91264543193 CHAIR CHRISTENSEN PRESIDING. 2. ROLL CALL Roll was taken with the following Commissioners Present: Alex de Grassi; Michelle Johnson; Mark Hilliker; and Laura Christensen. Commissioners Absent: Rick Johnson Staff Present: Craig Schlatter, Community Development Director; and Stephanie Abba, Planning Commission Secretary. 3. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 4. APPROVAL OF MINUTES a. Approval of the Draft Minutes of April 27, 2022, a Regular Meeting as submitted. Motion/Second: Hilliker/de Grassi to approve the Minutes of July 13, 2022, a Regular Meeting; as submitted. Motion carried by the following roll call vote: AYES: de Grassi; M. Johnson; Hilliker; and Chair Christensen. NOES: None. ABSENT: R. Johnson ABSTAIN: None. 5. APPEAL PROCESS No appeals were received. 6. COMMENTS FROM THE AUDIENCE ON NON-AGENDA ITEMS No public comment was received 7. SITE VISIT VERIFICATION Verified by Commissioners 8. VERIFICATION OF NOTICE Verified by Staff 9. PLANNING COMMISSIONERS’ REPORTS Comment from Commissioner Hilliker regarding work being done at the corner of Talmage and South State St. 10. PLANNING COMMISSION DIRECTOR’S REPORT Report Received Page 3 of 9 Minutes of the Planning Commission, July 27, 2022, Continued: Page 2 of 2 11. CONSENT CALENDAR No items on the consent calendar. 12. NEW BUSINESS a. Request for Consideration of a Proposed Major Use Permit to Allow the Operation of the United Disaster Relief Center of Northern California at 1240 Airport Park Boulevard; APN 180-080074; File No. 22-6896 Presenter: Craig Schlatter, Community Development Director Public Comment: Danilla Sands, United Disaster Relief Center of Northern California Motion/Second: de Grassi/M. Johnson to Approve the Proposed Major Use Permit, based on the Findings in Attachment 1, and subject to the Conditions of Approval in Attachment 2. Motion carried by the following roll call vote: AYES: de Grassi; M. Johnson; Hilliker; and Chair Christensen. NOES: None. ABSENT: R. Johnson ABSTAIN: None. b. Recommendation to the City Council for Approval of an Initial Study & Negative Declaration, General Plan Amendment, and Rezone of 701 South Orchard Avenue; APN 003-181-01; File No. 22-6938. Presenter: Craig Schlatter, Community Development Director; Maya Simerson, Planning Manager Motion/Second: Hilliker/de Grassi to Make a Recommendation to the City Council to Adopt the Initial Study and Negative Declaration Motion carried by the following roll call vote: AYES: de Grassi; M. Johnson; Hilliker; and Chair Christensen. NOES: None. ABSENT: R. Johnson ABSTAIN: None. Motion/Second: de Grassi/Hilliker to Approve a Recommendation to the City Council to Approve the General Plan Amendment and Rezone, Motion carried by the following roll call vote: AYES: de Grassi; M. Johnson; Hilliker; and Chair Christensen. NOES: None. ABSENT: R. Johnson ABSTAIN: None. 13. UNFINISHED BUSINESS No Unfinished Business 14. ADJOURNMENT There being no further business, the meeting adjourned at 7:11 p.m. _______________________________________ Stephanie Abba, Planning Commission Secretary Page 4 of 9 Permit # Site AddressDate of Submittal/ Resubmittal Summary of ProjectStatusAssigned Planner22-4723 720 N. State7/27/22Major Use Permit and Site Development Permit for construction of a 90-ft monopine telecommunications tower, located in the Community Commercial (C1) zoning district.Awaiting completed application Jesse Davis22-7223 414 E. Perkins St. 6/14/22Major Use Permit and Site Development Permit to allow for construction and operation of a gas station, drive-through car wash, convenience store, and multi-family residential mixed-use project, located in the DC (Downtown Core) zoning district. Incomplete: 6/28/22Jesse Davis21-6729 130 W. Standley St.12/11/21;3/22/22Minor Use Permit to establish permanent use of outdoor dining facilities located in the DC (Downtown Core) zoning district.Scheduled for Zoning Administrator 8/30/22Michelle Irace17-3069 1294 N. State St. 9/13/17;9/14/21Resubmitted Major Use Permit and Site Development Permit to allow for construction of two retail suites (including one drive-through), located in the C-1 (Community Commercial) zoning district.Incomplete (awaiting response to comments): 6/2/22Michelle IraceCity of UkiahSubmitted Planning Applications As of 8/1/2022Page 1 of 110a. Director's ReportPlanning Division ProjectsPage 5 of 9 Permit # Site Address Approved Date Summary of Project Comments Assigned Planner22-6896 1240 Airport Park Blvd. 7/27/22Major Use Permit to allow operation of a disaster relief center in an existing building located in the AIP-PD (Airport Industrial Park- Planned Development) zoning district. Approved by Planning Commission Michelle Irace22-7235 120 and 150 Brush St. 7/25/22Annual Renewal of previously approved Minor Use Permit for cannabis ‘Processing’ and ‘Distribution’ within the Manufacturing (M) zoning district Approved by Zoning Administrator Jesse Davis22-6999 531 S. Orchard St. 7/13/22Major Use Permit and Site Development Permit to allow for construction and operation of a 16-bed Residential and Outpatient Mental Health Rehabilitation Center located in the C-1 (Community Commercial) zoning district. Approved by Planning Commission Jesse Davis22-7285 231 S Highland Ave. 7/13//22Lot Line Adjustment involving three parcels located in the R-1 (Single-Family Residential) zoning district. Approved by City Engineer Jesse Davis22-7116 323 Jones St. 6/30/22Minor Use Permit to allow for one beehive in a R-1 (Single-Family Residential) zoning district. Approved by Zoning Administrator Jesse Davis19-4986 1061 Cunningham St. 5/24/22Minor Use Permit to allow for cannabis manufacturing and distribution activities in an existing building located in the M (Manufacturing) zoning district. Approved by Zoning Administrator Mireya Turner22-6979 504 Nokomis Dr. 5/9/22Minor Use Permit to allow for one beehive in the R-1 (Single-Family Residential) zoning district. Approved by Zoning Administrator Jesse Davis22-6696 902 Waugh Ln. 5/9/22Use Permit to renew a cannabis processing, distribution and non-storefront retail use in an existing building located in the M (Manufacturing) zoning district. Approved by Zoning Administrator Jesse Davis21-6155 and 21-6623 101, 105 S. Main St. 5/4/22 and 5/18/22CEQA Initial Study and Demolition Permit to demolish two buildings over 50 years old located in the UC (Urban Core) zoning district of the Downtown. Approved by City Council Michelle IraceCity of UkiahRecently (Within Previous 90 Days) Approved ProjectsAs of 8/1/2022Page 6 of 9 Permit # Site Address Approved Date Summary of Project Comments Assigned Planner22-6938 701 S Orchard Ave. n/aCEQA Initial Study/Negative Declaration, Rezone and General Plan Amendment to change the land use designation from Public to Commercial. No development is proposedAirport Land Use Commission: consistent 6/16/22. CEQA Initial Study out for public review through 7/25/22. Planning Commission recommended City Council approval on 7/27/22. City Council hearing is scheduled 8/17/22. Michelle Iracen/a Citywide n/a Zoning Code Amendment to streamline cannabis regulations.City Council unanimously approved introduction of ordinance on 7/20/22. Proposed adoption scheduled for 8/3/22. Craig Schlattern/aRiverside Park, 1281 E. Gobbi St. n/aCEQA Draft Initial Study/Mitigated Negative Declaration being prepared for Riverside Park Regeneration Project. Project includes wetland and floodplain restoration, new trails and landscaping.None. Michelle Iracen/aUnincorporated Western Hills n/aWestern Hills Open Land Acquisition and Limited Development Agreement Project - Annexation Application.Annexation application submitted to LAFCo: 6/8/22. Incomplete letter from LAFCo received 6/29/22.Michelle Irace,Jesse Davisn/a Citywide n/a Annexation of City-owned parcels.Submitted Annexation Application to LAFCo 2/23/22. Incomplete letter received 3/25/22. Updated application submitted in June 2022. Jesse DavisCity of UkiahMiscellaneous In-Process ProjectsAs of 8/1/2022Page 7 of 9 AGENDA ITEM NO. 12.a Department of Community Development 300 Seminary Ave. Ukiah, CA 95482 DATE: August 2, 2022 TO: Planning Commission FROM: Craig Schlatter, Director of Community Development SUBJECT: 12a. Discussion with Staff Regarding Abbreviated Presentation Style ____________________________________________________________________________ Background: Typical presentations by Staff to the Planning Commission of “major” current planning projects- i.e. major use permits, major site development permits, subdivisions, rezones, general plan amendments, initial studies, etc.- involve a multi-slide PowerPoint presentation with extensive narrative. The narrative is often a rephrasing of the detailed information present in the Staff Report, which contains Conditions of Approval, Findings, and other documents as attachments. Nearly all major current planning projects are subject to full cost recovery. This means that all of the work completed by Staff in reviewing, referring out to agencies/departments, analyzing, preparing the staff report, findings, and conditions of approval, presenting the project to Planning Commission, the time spent at Planning Commission during the Commission’s review, public noticing costs, etc. is paid for by the project applicant. In studying the presentation style in place for major projects to the Planning Commission, Staff saw an opportunity to streamline the presentation, potentially saving both time and money for the applicant. At the Commission’s July 27, 2022 regular meeting, Staff deployed a new abbreviated presentation style for both major current planning projects. The purpose of this agenda item is to discuss with Staff moving to a permanent abbreviated presentation style for major current planning projects. Discussion: Over the past five years, two-item major current planning project items reviewed by the Planning Commission generally have taken between two and three hours at hearing. At the July 27, 2022 meeting, the two items were completed in approximately one hour, with each presentation from Staff completed in approximately five minutes. Additionally, on average the preparation of PowerPoint slides and notes for presentation to Planning Commission are completed by Staff in three to four hours (six to eight hours for two- item hearings). In Staff’s estimation, eliminating or significantly reducing the number of slides and quantity of information in the PowerPoint presentation may cut this preparation time down to one hour or less (2 hours or less for two-item hearings). At the Department’s cost recovery rate of $111 per hour, this change may generally reduce the cost to the applicant as follows (note estimates below are for one major planning project): Page 8 of 9 2 Public Hearing Current presentation/hearing time: 1-2 hours = $111-$222 Proposed: 30 minutes-1 hour = $55.50-$111 Potential cost savings = $55.50-$111 PowerPoint Preparation Current preparation time: 3-4 hours = $333-$444 Proposed: 1 hour or less = $111 Potential cost savings = $222-$333 Total potential cost savings to applicant = $277.50-$444 The expanding nature of State and local regulations has required increased detail and analysis within staff reports. In Staff’s opinion, if there is an opportunity to reduce the time and costs for the applicant within areas that Staff and the Commission can control to a certain extent (like the presentation), then these time-saving methods should be deployed. Staff recommends the Commission discuss with Staff moving to a permanent abbreviated presentation style for major current planning projects. Page 9 of 9