HomeMy WebLinkAboutGhilotti Construction Company, Inc. 2019-12-05; Amendment 2 COU 2122-188-A2
CITY OF UKIAH
AMENDMENT NO. 2
TO
PROFESSIONAL SERVICES CONTRACT 2122188
BETWEEN
GHD INC and THE CITY OF UKIAH
This Amendment No. 2, entered on September 13, 2022, revises the Agreement for
consulting services for preparing the plans, specifications and estimate for the Talmage
Road Rehabilitation Project dated February 18, 2022 between the City of Ukiah and
GHD Inc, as follows.
I. Add additional Design Services for Design of Bike Lanes to the scope of work,
per attached Exhibit 1.
2. Add an additional $38,992 for professional consulting services related to the
design of the Talmage Road Rehabilitation Project, for a revised, total contract
amount not-to-exceed$292,385.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
CONSULTANT - Z
BY: 6 .- DATE: September 14, 2022
PRINT NAME: Matthe 4G. Kenne
CITY OF UKIAH
BY: S� DATE: Sep 29, 2022
SAGE SANGIACOMO, CITY MANAGER
ATTEST
A"=¢ Sep 29, 2022
BY: Kristine Lawler(Sep 29,2022 09:25 PDT) DATE:
KRISTINE LAWLER, CITY CLERK
EXHIBIT I
943 Reserve Drive
Roseville, CA 95678
USA
www.ghd.com
Your ref: 2122188
Our ref: 12571020
10 August 2022
Andrew Stricklin
Public Works Department
City of Ukiah
300 Seminary Ave
Ukiah, CA 95482-5400
RE: Proposal for Professional Engineering Services: Talmage Road Rehabilitation Project,
Amendment 2 for Design of Bike Lanes.
Dear Andrew:
GHD is pleased to provide this proposal for an amendment to our professional services contract for the above
referenced project to design new bike lanes west of railroad tracks and up west to South State Street.
Background
GHD is currently under contract with the City to provide design services for the Talmage Road Rehabilitation
project. This project includes the resurfacing of approximately 1700 feet of roadway between State Street
and Airport Park Boulevard. The project also includes the addition of sidewalk and pedestrian paths to
complete gaps in the existing corridor. The original scope of work includes a pedestrian bridge crossing of
Doolin Creek at the west end of the project and a culvert extension where Doolin Creek passes under
Talmage Road. This amendment will cover our additional work associated with the development of
alternatives to the bridge and designing a culvert extension that replaces the bridge alternative. The
amendment also includes efforts to design new bike lanes on both sides of Talmage Road all the way up to
State Street along with the associated drainage, structural, survey and right-of-way(ROW), civil, and striping
work.
Scope of Work
At the request of the City,additional design by GHD will include culvert extensions at both crossings of Doolin
Creek, roadway widening on the east side of Perry Street, and bike lanes between South State Street and
the Great Redwood Trail.
The culvert extension option on the south side of Talmage Road along the east side of the gas station will
help to mitigate the challenge between existing grades at the adjacent sidewalk and finished grades at the
deck of the bridge. The hydraulic analysis memo will be updated to reflect the corresponding floodplain
calculations.
To accommodate a 5 foot wide bike lane in both directions of Talmage Road, the roadway section will need
to be widened which will push the proposed sidewalk onto private property (see exhibit EX-105). The City
discussed the proposed improvements with the owner of the subject property(APN 223-140-53)and received
tentative approval for the project impact. GHD will assist the City in preparing the legal descriptions and plats
for the additional ROW required. In addition, GHD will assist in preparation of any Temporary Construction
The Power of Commitment
GHD 12571020
Easements (TCEs)or Permits to Enter (if required). GHD anticipated that 4 title reports will be needed, the
cost of which is included in this amendment proposal.
Project Management
This task will include the additional labor effort for the alternative analysis along with the associated work with
managing this task including coordination, and project delivery. We have estimated 14 hours will be required
for this task.
Survey
This task will include the additional labor and expense cost for:
• Field survey and mapping at the west side of Perry Street
• Legal descriptions and plats for the project impacts on the property on the west side of Perry Street
• Legal descriptions and plats for the project impacts on the property on the east side of Perry Street
• Gas station property Temporary Construction Easement
• West Betty Street Permit to Enter
• Four title reports required for the above-mentioned work
We have estimated 48 hours will be required for this task.
Civil
This task includes the additional labor spent to date that was out of scope preparing alternative options for
the City as well as the labor required to update the civil design. We have estimated 40 hours will be required
for this task.
Structural
This task includes the additional labor associated with design the additional length of culvert extension where
Doolin Creek crosses under Talmage Road as well as the new culvert extension at the east side of the gas
station that will replace the proposed bridge. We have estimated 40 hours will be required for this task.
Hydraulics
This task includes the labor for the additional hydraulic analysis and memorandum revisions for the culvert
extension at the gas station and revised length of the culvert extension at the Talmage Road crossing. We
have estimated 12 hours will be required for this task.
PG&E Pole Relocation Coordination
This task includes the labor for the coordination for the PG&E utility pole relocation located along the north
side of Talmage Road. We have estimated 24 hours will be required for this task.
General Assumptions/Exclusions
This proposal is based on the following assumptions:
1. Meetings are not required but can be provided on an additional time-and-materials basis.
2. We anticipate having one site meeting with PG&E to discuss the pole relocation.
3. Four title reports are included in this scope of work. Any additional title reports can be provided for
an additional fee.
4. FEMA coordination is not required.
12571020 1 RE:Proposal for Professional Engineering Services:Talmage Road Rehabilitation Project,Amendment 2 for Design of Bike Lanes. 2
Schedule
We will begin work on this scope immediately. The civil and structural elements will be included in the 60%
submittal. The PG&E coordination will also begin immediately. Some of the survey items will be submitted
separately with subsequent design progression.
Deliverable
Our deliverable for this task will be the addition of the ROW linework to the digital survey base file in Civil 3D
dwg format as well as a pdf of the survey control drawing in dwg and pdf format.
• Updated ROW linework
• Updated hydraulics memorandum with the culverts extension at the gas station and additional culvert
extension for the twin box culverts under Talmage Road.
• Structural drawings for both culvert extensions. Note that the Talmage Road culvert extension was
part of our original contract, but it will need to be extended another 5-feet for the bike lane addition.
• PG&E utility pole relocation agreement
• Legal descriptions and plat maps for the private property impacts
Fee Proposal
Our understanding is that the contract mechanism will be through an amendment to the existing Professional
Service Agreement with the City for the road rehabilitation project. GHD proposes to complete this additional
scope for the time-and-materials fee not to exceed $38,992 without the prior written authorization of the City.
Services not included in this proposal can be provided by a negotiated fee at the attached updated rate
schedule. The approximate breakdown of costs are as follows:
• Project Management-$3483
• Survey-$12,701
• Civil-$6600
• Structural—$6796
• Hydraulics—$1860
• PG&E Pole Relocation Coordination—$7092
We appreciate the City's collaborative efforts in working with us to investigate design options and make these
adjustments to the project design, and believe the project is better as a result. Please let us know if you have
any questions.
Regards
�Xw I�Tw� -
ti
Erik Fanselau Matt Kennedy
Project Manager Project Director,
916-256-2677 707-540-3376
Erik.fanselau@ghd.com Matt.kennedy@ghd.com
12571020 1 RE:Proposal for Professional Engineering Services:Talmage Road Rehabilitation Project,Amendment 2 for Design of Bike Lanes. 3
GHD-PROJECT FEE ESTIMATING SHEET
Client: City of Ukiah
Project Name: Talmage Road Rehabilitation Project Date: August 10,2022
Prepared by: Erik Fanselau
Reviewed by: Matt Kennedy
Job Number: 12571020
LABOR COSTS FEE COMPUTATION
LABOR CATEGORY> Civil Staff Civil Drainage Hydraulic Structural Spatial Land 2-Person Sr.CAD Word Project TOTAL OTHER GHD FULLY SUB TOTAL TOTAL
Principal PM Electrical Engineer Engr Engr Engr Engr. Scientist Surveyor Survey Permitting Tech CAD Tech processing Admin HOURS DIRECT BURDENED Crawford Associates SUB FEES FEE
RATE> $268.00 $228.00 $289.00 $183.00 $163.00 $202.00 $166.00 $166.00 $225.00 $187.00 $400.00 $228.00 $153.00 $131.00 $80.00 $150.00 COSTS(1) LABOR COSTS (Geotech) W/MARKUP
TASK /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr 15%
Task 1 Project Management
1.1 PM 2 8 4 2 14 $91.00 $3,392.001 1 $0.001 $3,483.00
0 $0.00 $0.001 1 $0.001 $0.00
0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
Subtotal Task 1 21 8 0 4 0 0 0 0 0 0 0 0 0 0 0 2 14 $91.00 $3,392.001 $0.001 $0.001 $3,483.00
Task 2 Topographic Mapping and Legal Descriptions
2.1 Labor 47 1 48 $312.00 $9,189.00 $0.00 $9,501.00
2.2 Title Reports 4 assumed 0 $3,200.00 $0.00 $0.001 $3,200.00
0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.001 $0.00
Subtotal Task 2 0 0 01 0 0 01 0 0 01 47 1 0 0 01 0 0 48 $3,512.00 $9,189.00 $0.00 $0.001 $12,701.00
Task 3 Hydraulics
3.1 Calculations and Memorandum 6 6 12 $78.00 $1,782.00 $0.00 $1,860.00
0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
Subtotal Task 3 0 0 0 0 0 0 6 0 0 0 0 0 0 6 0 0 12 $78.00 $1,782.00 $0.00 $0.00 $1,860.00
Task 4 Structural
4.1 Structural Design 32 8 40 $260.00 $6,536.00 1 $0.001 $6,796.00
0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
Subtotal Task 41 01 0 0 0 0 0 0 32 0 0 0 0 8 01 0 0 40 $260.00 $6,536.00 $0.001 $0.001 $6,796.00
Task 5 Civil
5.1 Civil I I 1 1 301 1 1 1 1 1 1 1 1 1 101 1 1 40 $260.001 $6,800.001 1 $0.001 $7,060.00
Subtotal Task 51 01 01 01 301 01 01 01 01 01 01 01 01 01 101 01 01 40 $260.001 $6,800.001 $0.001 $0.001 $7,060.00
Task 6 PG&E Pole Relocation
6.1 PG&E Coordination 1 241 1 1 1 1 1 1 1 1 1 1 1 24 $156.001 $6,936.001 1 $0.001 $7,092.00
0 $0.001 $0.001 1 $0.001 $0.00
Subtotal Task 61 01 01 241 01 01 01 01 01 01 01 01 01 01 01 01 0 24 $156.001 $6,936.001 $0.001 $0.001 $7,092.00
0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00 $0.001 $0.00
PROJECT TASK TOTALS 1 21 81 241 341 01 01 61 321 01 471 11 01 81 161 01 21 178 $4,357.001 $34,635.001 $0.001 $0.001 $38,992.00
(1)OTHER DIRECT COSTS include telephone,vehicle mileage,printing,reproduction and other miscellaneous direct expenses.
8/10/2022 Page 1
Attachment
FY2023 Standard Fee Schedule
GHD Description 2022/23 US Rate GHD Description 2022/23 US Rate
PROFESSIONAL ADMINISTRATION
Senior Technical Director 1 $ 340.00 Business Services Manager 1 $ 280.00
Senior Technical Director 2 $ 315.00 Business Services Manager 2 $ 235.00
Senior Technical Director 3 $ 283.00 Senior Admin Officer 1 $ 182.00
Technical Director 1 $ 263.00 Senior Admin Officer 2 $ 152.00
Technical Director 2 $ 237.00 Admin Officer 1 $ 137.00
Senior Professional 1 $ 215.00 Admin Officer 2 $ 125.00
Senior Professional 2 $ 195.00 Admin Officer 3 $ 80.00
Professional 1 $ 185.00 SITE BASED
Professional 2 $ 158.00 Senior Construction Manager $ 315.00
Professional 3 $ 137.00 Construction Manager $ 265.00
Vacationer/ Intern $ 126.00 Lead Site Engineer/Supervisor $ 237.00
CONSULTANT Senior Site Engineer $ 215.00
Executive Consultant 1 $ 425.00 Site Engineer $ 195.00
Exectutive Consultant 2 $ 385.00 Lead Inspector $ 184.00
Senior Consultant 1 $ 315.00 Senior Inspector $ 137.00
Senior Consultant 2 $ 280.00 inspector/Specialist 1 $ 120.00
Consultant 1 $ 235.00 inspector/Specialist 2 $ 110.00
Consultant 2 $ 190.00 Clerk/Specialist 3 $ 105.00
Consultant 3 $ 150.00 Senior Site Manager 1 $ 127.00
TECHNICAL Senior Site Manager 2 $ 115.00
Lead Design Technician 1 $ 315.00 Senior Site Manager 3 $ 105.00
Lead Design Technician 2 $ 289.00 Senior Site Manager 4 $ 95.00
Lead Design Technician 3 $ 264.00 Operator/Labourer 1 $ 85.00
Senior Design Technician 1 $ 238.00 Operator/Labourer 2 $ 80.00
Senior Design Technician 2 $ 220.00 Operator/Labourer 3 $ 60.00
Design Technician 1 $ 195.00 PROJECT SUPPORT
Design Technician 2 $ 184.00 Business Services Manager 1 $ 340.00
Drafting/Design 1 $ 168.00 Business Services Manager 2 $ 315.00
Drafting/Design 2 $ 153.00 Senior Admin Officer 1 $ 263.00
Drafting/Design 3 $ 137.00 Senior Admin Officer 2 $ 232.00
Drafting/Design 4 $ 127.00 Admin Officer 1 $ 215.00
Intern Drafting/Design $ 115.00 Admin Officer 2 $ 195.00
Admin Officer 3 $ 178.00
Admin Officer 4 $ 153.00
Admin Officer 5 $ 137.00
Admin Officer 6 $ 80.00
FY2023 Rate Schedule Notes
1) Rates are for employees of GHD companies.
2) An administration fee will apply to all invoices to cover in-house disbursements (Associated
Project Costs)on a project. This will be charged at a rate of either:
• 6% of total professional fees
• Office hourly rate of USD $6.50, Field Services/Construction Inspector hourly rate of USD $11.50
3) All travel will be invoiced at economy class rates. Lodging and meal expenses will be at cost
plus agreed markup unless a per diem rate is negotiated.
4) All other project related disbursements, expenses and subcontractor costs will be
invoiced with a markup of 15%.
5) Fee schedule is subject to change annually.
6) Leased and personnel vehicles, field equipment and disposable field supplies will be invoiced at
established rates. Personal vehicle milage rates will be charged in accordance with government regulated
standard rates.
Rate Schedule Notes GHD FY2023
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No. Issue Checked Approved Date Conditions of Use
Author D.DE LEON Drafting Check E.FANSELAU Project Manager E.FANSELAU This document and the ieeas and designs incorporated herein,as an instrument of professional service,is the property of Project No. Date Scale
GHD.This document may only be used by GHD's client(and any other person who GHD has agreed can use this
Designer M.EOFF Design Check M.KENNEDY Project Director M.KENNEDY document)for the Purpose for which it was prepared and must not be used by any other person or for any other purpmee, 12571020 May 6,2022 ASSHOWN C-102
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No. Issue Checked Approved Date Conditions of Use
Author D.DE LEON Drafting Check E.FANSELAU Project Manager E.FANSELAU This document and the ieeas and designs incorporated herein,as an instrument of professional service,is the property of Project No. Date Scale
GHD.This document may only be used by GHD's client(and any other person who GHD has agreed can use this
Designer M.EOFF Design Check M.KENNEDY Project Director M.KENNEDY document)forthepurposeforwhichitwaspreparedandmustnotbeusedbyanyotherpersonorforanyotherpuryoee. 12571020 May 6,2022 ASSHOWN C-103
Plot Date:6 May 2022-4:53 PM Plotted By:Mays Eaff Filename:llghdnehghdlUSlRoselilleNrojeds15611f257102MTech106-Digital_Designl4CAD 2020hceIs112571020-GHD-PAP.dwg
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No. Issue Checked Approved Date Conditions of Use
Author D.DE LEON Drafting Check E.FANSELAU Project Manager E.FANSELAU This document and the ideas and designs incorporated herein,as an instrument of professional service,is the propertyof Project No. Date Scale
GHD.This document may only be used by GHD's client(and any other person who GHD has agreed can use this
Designer M.EOFF Design Check M.KENNEDY Project Director M.KENNEDY document)forthePurposeforwhichitwaspreparedandmustnotbeusedbyanyotherpersonorforanyotherpuryoee. 12571020 May 6,2022 ASSHOWN C-104 t.
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original size sheet
0�1"
0 Project TALMAGE ROAD REHABILITATION TALMAGE ROAD STA.26+00-
wvm.ghd.com PROJECT STA.29+32
No. Issue Checked Approved Date Conditions of Use
Author D.DE LEON Drafting Check E.FANSELAU Project Manager E.FANSELAU This document and ins ideas and designs incorporated herein,as an instrument of professional service,is the properly of Project No. Date Scale
GHD.This document may only be used by GHD's client(and any other person who GHD has agreed can use this
Designer M.EOFF Design Check M.KENNEDY Project Director M.KENNEDY document)forthePurposeforwhichitwaspreparedandmustnotbeusedbyanyotherpersonorforanyotherpuryoee. 12571020 May 6,2022 ASSHOWN C-105
Plot Date:6 May 2022-4:53 PM Plotted By:Mays Ear Fllename:llghdnehghd1U51RoselilleNrojeds156111257102MTech106-DigAal_Designl4CAD2020\Sh.ts112571020-GHD-PAP.dwg