HomeMy WebLinkAboutGHD, Inc. 2021-03-12; Amendment 1CITY OF UKIAH
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
GHD INC and THE CITY OF UKIAH
This Amendment No. 1, entered on September 23, 2022, revises the Agreement for
Engineering Services dated March 12, 2021 between the City of Ukiah and GHD Inc, for
the design of the Downtown Streetscape, Road Diet & Utilities Project, Phase 2.
This Amendment No. 2 adds the following:
•Adds additional engineering elements related to sanitary sewer design to the
Scope of Work, as per Exhibit 1.
•Adds an additional $117,499.10 to the contract, for a revised total amount not-to-
exceed $534,355.79.
This Amendment No. 1 starts contract term length to commence on actual install date of
Xerox machine and start of services.
Except as expressly amended by this Amendment, all other terms remain unchanged and
in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
GHD INC
BY: DATE:
PRINT NAME:
CITY OF UKIAH
BY: DATE:
SAGE SANGIACOMO, CITY MANAGER
ATTEST
BY: DATE:
KRISTINE LAWLER, CITY CLERK
Matthew G. Kennedy, PE
September 23, 2022
COU No. 2021-179-A1
Sep 28, 2022
Kristine Lawler (Sep 28, 2022 16:23 PDT)
Kristine Lawler Sep 28, 2022
1
GHD Inc. 2235 Mercury Way Suite 150 Santa Rosa CA 95407 USA
T 1 707 523 1010 F 1 707 527 8679 W www.ghd.com
August 30, 2022 Ref: 11225278
Tim Eriksen
Public Works Director / City Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
RE: Ukiah Downtown Streetscape, Road Diet and Utilities Project – Phase 2
Dear Mr. Eriksen,
GHD is pleased to provide this proposal for professional engineering services for additional design efforts
and coordination on the Ukiah Downtown Streetscape, Road Diet and Utilities – Phase 2 Project (project).
This proposal is based on direction provided by City staff regarding the additional sanitary sewer
replacement on State Street south to Cherry Street, and Scott Street between State Street and School
Street. This amendment includes the collection of additional topographic survey and the design of the
sanitary sewer in the additional areas, as well as accompanying tasks related to the project extension.
During the course of design and coordination with the City and adjacent projects, GHD also agreed to
include design of the sewer and water main replacements on Gobbi St from approximately 50 feet west to
150 feet east of the intersection.
Scope of Work
Where the additional work is consistent with activities defined in the original scope of work, the same task
and sub task numbers are used. The additional budget effort will be added to the original amount
identified in the fee breakdown presented with the proposal. If the additional work falls outside of activities
presented in the original scope new task numbers are identified. If no additional work is proposed for a
task it is not listed below.
The additional sanitary sewer main and pavement rehab added to the original scope and expansion of the
project limits led to the creation of an estimated 25 additional plan sheets and 30 Permits to Enter beyond
what was originally identified.
Task 1 – Project Management
Task 1.1 Project Management and Internal Coordination
The additional project scope necessitated coordination with GHD’s subcontractors along with
amendments to their agreements, as well as additional project meetings and coordination with the design
team of an adjacent project.
Task 2 – Surveys, Mapping and Site Data
EXHIBIT 1
2
Task 2.2 Surveys and Mapping
Additional topographic survey to be completed by Cinquini & Passarino (C&P) to include State Street
from Gobbi St to 50 feet south of Cherry St and Scott St, between School St and State St. C&P will
prepare the base topographic surveys necessary to facilitate the design of the streetscape, road diet and
utilities improvement project. All topographic mapping will be at a drawing scale of 1 inch = 20 feet, unless
otherwise requested, with a one-foot contour interval. The topographic survey will include the following:
• Topographic survey coverage area will include State Street beginning 200 feet south of Gobbi
Street to the previous survey limit at Mill Street and the previous survey limit at Henry Street to
2300 feet north of Norton Street
• The width of the survey will be from face of building to face of build ing. If the building face is not
located at the back of sidewalk, C&P will map 10 feet beyond the back of sidewalk.
• Topographic survey will include all necessary work to produce a topographic map, including
features such as, but not limited to; building corners and elevations, curb lines, water meters,
sewer cleanouts, valves, manholes (including rim, invert and pipe information), utility markings on
the pavement, utility poles, driveway and doorway locations, sidewalks, trees four (4) inches and
larger, retaining wall or decorative walls, and any other pertinent information that could apply to
the project during design.
• Topographic survey will be provided on North American Vertical Datum of 1988.
• Topographic map to horizontally relate California Coordinate System of 1983, Zone II.
Deliverables
• Additional Topographic survey - information shall be complete and comprehensive for design use;
shall include all surface features within the proposed project limits and construction zone
• Miscellaneous field topography pickups as required for detailed design preparation
• Topographic map, at 20 scale
Task 6 –ROW Engineering
Task 6.1 ROW Consulting
The extension of the project limits to include the sanitary sewer main replacement, given the location of
the existing main, necessitated the need for additional Permits to Enter and Construct south of Gobbi St
to the end of the sewer main replacement. The original project limits contained 31 properties with frontage
that would be affected by the project, the additional sewer main construction created 30 more parcels
where Permits would be required.
Associated Right of Way Services, Inc. (AR/WS) will provide right of way consulting services to GHD for
the City’s Downtown Streetscape Project. Services include preparation and solicitation of voluntary
permits to enter and construct from up to 30 additional property owners. Section 8.09.10.00 Construction
Permits and Permits to Enter and Construct of the Caltrans Right of Way Manual states “When temporary
rights are needed to perform work for the grantor’s benefit, a Permit to Enter and Construct (PTE) or
Construction Permit may be used.” Based on AR/WS’s understanding of the project, soliciting PTEs from
the grantors is an appropriate approach to gain access to private property along S. State Street. All
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AR/WS services will comply with pertinent sections of the Caltrans Right of Way Manual. Services will
include the following:
• AR/WS will review the properties that will require PTEs and identify owner contact information.
• With input regarding project construction and project needs from GHD, AR/WS will prep are draft
PTEs for GHD and City review and approval.
• Notify property owners with a letter and PTE Agreement for signature, and follow-up with property
owners.
• Continuous coordination with property owners to obtain voluntarily signed PTE. Follow up will be
primarily by phone calls, email correspondence and personal meetings. Personal meetings are
limited to a total of 45 for the entire project.
• AR/WS will coordinate on-site meetings with project Team members, property owners and/or
tenants, as necessary (included in the 45 personal meetings above).
• AR/WS will serve as the point of contact for property owners and tenants and will be available to
respond to inquiries.
• Develop and utilize a project status report that will keep GHD and City informed of progress and
will address critical milestones, status, scheduling, and areas of concern.
Task 7 –Design
Task 7.3 90% PS&E; and
Task 7.4 Final Plans, Specifications, and Estimate (Bid Set)
The project limits have been extended in the southern end of the project from the north side of the State
St/Gobbi St intersection down to the State St/Cherry St intersection, and in the northern segment, Scott
St from State St to School St. The replacement of the sanitary sewer main(s) is the primary reason that
these segments have been included in the project. Along with the sewer main replacement, pavement
rehabilitation and striping modifications are now also included in the Streetscape Project.
The City is also in a separate agreement with a consultant to design the utility replacement project along
Gobbi Street, including through the Streetscape Project area. Through coordination with the City and the
other project team it was decided that GHD would be responsible for the design and inclusion of the
sewer and water main replacements in Gobbi Street from approximately 50 feet west of State Street to
approximately150 east of the intersection.
Given the age of the dual sewer mains south of Gobbi, additional effort was required to locate sewer
laterals and other features not accounted for within the original scope. The nature of the replacement
changed (replacing the sewer in the same alignment vs relocating and extending laterals) and will require
modified contract language and provisions.
These additional improvements create the need for approximately 25 additional plan sheets, including
demolition, utility, paving and striping sheets. These sheets, along with any additional items within the
specifications or estimate/bid item list will be completed per the provisions listed within the original design
scope of work, including constructability and QA/QC reviews.
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Contingency
There is no contingency set aside for this project.
Assumptions
• The City will pay all permit and application fees and will handle permit reviews. GHD will provide
support in the form of plan and specification preparation and addressing comments from permit
reviews, if required.
• The City will waive any encroachment permit fees required to complete project field investigations.
• Meetings other than those indicated in the original scope are not required.
Fee Estimate
The estimated fee for professional services is $117,449.10. See attachment for breakdown of the
estimated fee.
Closing
It is assumed that upon agreement of the scope of work for the engineering services for the Redwood
Road MP 5.76 Storm Damage Repair Project, GHD will prepare a task order consistent with the terms
provided in the On-Call Request for Qualifications for this project. The Notice to Proceed will be the date
of written authorization by the County to proceed or when GHD receives the fully executed task order for
the work.
If you have any questions or comments regarding this pro posal, please feel free to call me at 707-540-
9612.
Sincerely,
GHD Inc.
Jeremy Schmal, PE
Project Manager
(707) 540-9612
Cc: Matt Kennedy, PE, GHD Principal
Attachment: Fee Estimate Spreadsheet
City of Ukiah Downtown Streetscape, Road Diet and Utilities Project Phase 2
Cost Proposal
Sub #1 Sub #2 Sub #3
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Labor + Overhead Rate 280.78$ 214.53$ 236.61$ 195.60$ 151.43$ 123.04$ 148.28$ 113.57$
Task 1 Project Management 2 16 0 0 8 0 0 6 32 5,887$ $0 $0 $0 5,887$
1.1 Project Management and Internal Coordination 2 16 8 6 32 5,887$ 5,887$
Task 2 Surveys, Mapping and Site Data 0 4 0 0 8 8 0 0 20 3,054$ $0 $18,000 $0 21,054$
2.2 Surveys and Mapping 4 8 8 20 3,054$ $18,000 21,054$
Task 6 ROW Engineering 0 0 0 0 0 0 0 0 0 -$ $0 $0 $30,000 30,000$
6.1 ROW Consulting 0 -$ $30,000 30,000$
Task 7 Design 8 48 32 48 80 80 48 16 360 60,395$ $0 $0 $0 60,395$
7.3 & 7.4 90% and Final - Plans, Specifications, and Estimate 8 48 32 48 80 80 48 16 360 60,395$ 60,395$
TOTAL HOURS 10 68 32 48 96 88 48 22 412 $69,336 $0 $18,000 $30,000 $117,336
Miles Rate
Mileage Costs 200 0.5650 113.00$ 113.00$
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Other 219.78$
TOTAL DIRECT COSTS 113$ -$ -$ -$ 113$
TOTAL 69,449.10$ $0.00 18,000.00$ 30,000.00$ 117,449.10$
DIRECT COSTS
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August 30, 2022