HomeMy WebLinkAboutCintas 2022-08-29FACILITIES SOLUTIONS AGREEMENT Location No.____________
Contract No.____________
Customer No.___________
Main Corporate Code New CC 13218
Date__________________
Customer/Participating Agency ______________________________________________ Phone_________________
Address_________________________________________________ City__________________ State_____ Zip______
UNIFORM PRODUCT RENTAL PRICING:
Item # Description Unit Price
This agreement is effective as of this date from ____________ to ____________, with a minimum term of 36 months. The length of this rental
agreement will commence with the actual uniform rental, not affiliated with the start date of the Master Agreement. Any negotiations of price, terms
or discounts must be approved by Prince William County Public Schools for the Master Agreement. Any such changes shall take effect on the
anniversary date of the master agreement. All requests for price changes must be justified and based upon verifiable criteria which may include the
Bureau of Labor Statistics Consumer Price Index (CPI-U).
Name Emblem $_____________ea Company Emblem $_____________ea
Customer Emblem $_____________ea Embroidery $_____________ea
COD Terms $_____________per week charge for prior service (if Amount Due is Carried to Following Week)
Automatic Lost Replacement Charge:Item____________________________ % of Inventory____________ $_____________Ea.
Automatic Lost Replacement Charge:Item____________________________ % of Inventory____________ $_____________Ea.
Minimum Charge $_____________per delivery.
Make-Up charge $_____________per garment.
Non-Standard/Special Cut Garment (i.e., non-standard, non-stocked unusually small or large sizes, unusually short or long sleeve or length, etc.)
premium $_____________per garment.
Seasonal Sleeve Change $_____________per garment.
Under no circumstances will the Company accept textiles bearing free liquid. Shop towels may not be used to clean up oil or solvent spills.
Artwork Charge for Logo Mat $______________________
Size Change: Customer agrees to have employees measured by a Cintas representative using garment “size samples”. A charge
of $________________ per garment will be assessed for employee’s size changed within 4 weeks of installation.
Other________________________________________________________________________________________________________________
FACILITY SERVICES PRODUCTS PRICING:
Bundle* Item # Description Rental Freq. Inventory Unit Price
Indicated bundled items/services
Omnia Partners Public Sector Participating Public Agencies Terms
1.Participating Public Agencies: Supplier agrees to extend the same terms, covenants agreed to under the Master Agreement with Lead
Public Agency Prince William County Public Schools to other government agencies (“Participating Public Agencies”) that, in their
discretion, desire to access the Master Agreement in accordance with all terms and conditions contained herein or attached hereto. Each
participating Public Agency will be exclusively responsible and deal directly with Supplier on matters relating to length of agreement,
ordering, delivery, inspection, acceptance, invoicing, and payment for products and services in accordance with the terms and conditions of
the Master Agreement. Any disputes between a Participating Public Agency and Supplier will be resolved directly between them in
accordance with and governed by the laws of the State in which the Participating Public Agency exists.
2.Master Agreement available at https://www.omniapartners.com/publicsector
Supplier General Service Terms Section
CUSTOMER:
Cintas Loc. No: _______________________________ Please Sign Name____________________________________________________________
By: _________________________________ Please Print Name ____________________________________________________________
Title: __________________________________ Please Print Title_____________________________________________________________
Accepted-GM: __________________________________ Email______________________________________________________________________
Initial and check box if Unilease. All Garments will be cleaned by customer
Date
Initial and check box if receiving Linen Service. Company will take periodic physical inventories of items in possession or under control
Date customer.
Initial and check box if receiving direct embroidery. If service is discontinued for any employee or Customer deletes any of the garments
Date direct embroidery for any reason, or terminates this agreement for any reason or fails to renew this agreement, Customer will purchase
all direct embroidered garments at the time they are removed from service at the then current replacement values.
3. Prices Customer agrees to rent from Company, and Company agrees to provide to Customer, the Merchandise, inventory and services
described on Exhibit A, "Merchandise & Pricing" at the prices set forth in Exhibit A. There will be a minimum charge of thirty-five dollars
35.00) per week for each Customer location required to purchase its rental services from Company as set forth in this Agreement.
4. Buyback of Non-Standard Garments Customer has ordered from Company a garment rental service requiring embroidered garments that
may not be standard to Company’s normal rental product line. Those non-standard products will be designated as such under-Garment
Description in Exhibit C. In the event Customer deletes a non-standard product, alters the design of the non-standard product, fails to renew
the Agreement, or terminates the Agreement for any reason other than documented quality of service reasons which are not cured, Customer
agrees to buy back all remaining non-standard products allocated to Customer that the Company has in service and out of service at the then
current Loss/Damage Replacement Values.
5. Service Guarantee: Company guarantees to deliver the highest quality textile rental service at all times. Any complaints about the quality of
the service which have not been resolved in the normal course of business must be sent by registered letter to Company's General Manager. If
Company then fails to resolve any material complaint in a reasonable period of time, Customer may terminate this agreement provided all
rental items are paid for at the then current replacement values or returned to Company in good and usable condition.
6. Garments' Lack of Flame Retardant or Acid Resistant Features Unless specified otherwise in writing by the Company, the garments supplied
under this Agreement are not flame retardant or acid resistant and contain no special flame retardant or acid resistant features. They are not
designed for use in areas of flammability risk or where contact with hazardous materials is possible. Flame resistant and acid resistant
garments are available from Company upon request. Customer warrants that none of the employees for whom garments are supplied
pursuant to this Agreement require flame retardant or acid resistant clothing.
7. Logo Mats In the event that Customer decides to delete any mat bearing the Customer’s logo (Logo Mat) from the rental program, changes
the design of the Logo Mats, terminates this agreement for any reason or fails to renew this Agreement, the Customer will purchase at the
time of deletion, design change or termination, all remaining Logo mats that the Company has in service and out of service held in inventory
at the then current Loss/Damage Replacement Value.
Sage Sangiacomo
City Manager
ssangiacomo@cityofukiah.com
If this agreement is cancelled for convenience in the first twelve months of the term, Customer shall pay as termination charges equal to 50
weeks of rental service.
If this agreement is cancelled for convenience in months thirteen (13) through eighteen (18) of the term, Customer shall pay as termination
charges equal to 36 weeks of rental service.
If this agreement is cancelled for convenience in months nineteen (19) through twenty-four (24) of the term, Customer shall pay as
termination charges equal to 23 weeks of rental service.
If this agreement is cancelled for convenience after 24 months of service, Customer shall pay as termination charges of 10 weeks of rental
service.
Customer shall also be responsible to return all of the Merchandise allocated to such Customer locations terminating this Agreement at the
then current Loss/Damage Replacement Values and for any unpaid charges on Customer’s account prior to termination.
8. Adding Employees Additional employees and Merchandise may be added to this Agreement at any time upon written or oral request by
the Customer to the Company. Any such additional employees or Merchandise shall automatically become a part of and subject to the terms
of this Agreement. If such employees are employed at a Customer location that is then participating under this Agreement, the Customer
shall pay Company the one-time preparation fee indicated on Exhibit A. Customer shall not pay Company any one-time preparation fee for
garments for employees included in the initial installation of a Customer location. There will be a one-time charge for name and/or
company emblems when employees are added to the program in garments requiring emblems.
9. Emblem Guarantee Customer has requested that Company supply emblems designed exclusively for Customer featuring Customer's logo or
other specific identification (hereinafter "Customer Emblems"). Company will maintain a sufficient quantity of Customer Emblems in
inventory to provide for Customer's needs and maintain a low cost per emblem through quantity purchases.
10. In the event Customer decides to discontinue the use of Customer Emblems, changes the design of the Customer Emblems, terminates this
Agreement for any reason or fails to renew this Agreement, the Customer will purchase at the time of deletion, design change, termination
or expiration, all remaining Customer Emblems that the Company allocated to Customer at the price indicated on Exhibit A of this
Agreement. In no event shall the number of Customer Emblems allocated to Customer exceed the greater of (a) twelve (12) months’
volume for each unique Customer Emblem or (b) a quantity agreed to by Company and Customer and noted on Exhibit A.
11. Terminating Employees Subject to the provisions of this Agreement, the weekly rental charge attributable to any individual leaving the
employ of the Customer, or on a temporary leave of absence of three (3) weeks or more, shall be terminated upon oral or written notice by
the Customer to the Company but only after all garments issued to that individual, or value of same at the then current Loss/Damage
Replacement Values, are returned to Company.
12. Replacement In the event any Merchandise is lost, stolen or is not returned to Company, or is destroyed or damaged by fire, welding
damage, acid, paint, ink, chemicals, neglect or otherwise, the Customer agrees to pay for said Merchandise at the then current Loss/Damage
Replacement Values.
13. Indemnification To the fullest extent permitted by law, Company agrees to defend, indemnify, pay on behalf of and save harmless the
Participating Public Agency, its elected and appointed officials, agents, employees and authorized volunteers against any and all claims,
liability, demands, suits or loss, including reasonable attorneys’ fees and all other costs connected therewith, arising out of or connected to
the services provided by Company under this Contract, but only to the extent of Company’s negligence.
14. Additional Items: Additional customer employees, products and services may be added to this agreement and shall automatically become a
part of and subject to the terms hereof and all of its provisions. If this agreement is terminated early for convenience, the parties agree that
the damages sustained by Company will be substantial and difficult to ascertain. Therefore, if this agreement is terminated by Customer
prior to the applicable expiration date for any reason other than documented quality of service reasons which are not cured, or terminated by
Company for non-payment by Customer at any time Customer will pay to Company, as termination charges and not as a penalty based upon
the following schedule: