HomeMy WebLinkAboutWest Yost Associates 2022-08-08COU No. 2223-095
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AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 8th day of August, 2022 (“Effective Date”),
by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and West Yost
Associates, a corporation organized and in good standing under the laws of the state of
California, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a.City requires consulting services related to the Russian River Watershed Association
2022-2023 Work Plan.
b.Consultant represents that it has the qualifications, skills, experience and properly
licensed to provide these services, and is willing to provide them according to the terms
of this Agreement.
c.City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto
as Attachment "A", describing contract provisions for the project and setting forth the
completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete
such services within fiscal year 2022-2023. Consultant shall complete the work to the
City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is
entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $627,727 less a credit to the City for
the Administrative Agency services ($4,000). Labor charges shall be based upon hourly
billing rates for the various classifications of personnel employed by Consultant to
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perform the Scope of Work as set forth in the attached Attachment A, which shall include
all indirect costs and expenses of every kind or nature, except direct expenses. The
direct expenses and the fees to be charged for same shall be as set forth in Attachment
A. Consultant shall complete the Scope of Work for the not-to-exceed guaranteed
maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope-of-Work" means different activities than those
described in Attachment "A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of the invoice less any amount already paid to Consultant,
which amounts shall be due and payable thirty (30) days after receipt by City. The
invoices shall provide a description of each item of work performed, the time expended
to perform each task, the fees charged for that task, and the direct expenses incurred
and billed for. Invoices shall be accompanied by documentation sufficient to enable City
to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venturer, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-
employment taxes that are due the state and federal government and shall furnish and
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
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Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City’s
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager’s determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the full period of time allowed by law, surviving the termination of this Agreement
insurance against claims for injuries to persons or damages to property, which may arise
from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 20 10 10 01 and Commercial General Liability Coverage –
Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1
"any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant’s
profession. Architects’ and engineers’ coverage is to be endorsed to
include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage including operations,
products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, the
general aggregate limit shall apply separately to the work performed
under this Agreement, or the aggregate limit shall be twice the prescribed
per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
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3. Worker's Compensation and Employers Liability: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects to the City, its officers,
officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products
and completed operations of the Consultant, premises owned,
occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant for the full period of time allowed by
law, surviving the termination of this Agreement. The coverage
shall contain no special limitations on the scope-of-protection
afforded to the City, its officers, officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
excess of the Consultant's insurance and shall not contribute with
it.
c. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
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3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend one year
from date of final approved invoice for this project.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. Where by
statute, the City's Workers' Compensation - related forms cannot be used,
equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insurance policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, the cost of insurance becomes part of the compensation due the
contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under
its policies or shall furnish separate certificates and endorsements for each sub-
contractor or sub-consultant. All coverage for sub-contractors or sub-consultants
shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the
termination of this Agreement, to indemnify the City for any claim, cost or liability that
arises out of, or pertains to, or relates to any negligent act or omission or the willful
misconduct of Consultant in the performance of services under this contract by
Consultant, but this indemnity does not apply to liability for damages for death or bodily
injury to persons, injury to property, or other loss, arising from the sole negligence, willful
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misconduct or defects in design by the City, or arising from the active negligence of the
City.
“Indemnify,” as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned
and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no
additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and
hardcopy. Consultant shall produce the digital format, using software and media
approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub-contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
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abandonment of the project, the contract shall terminate on the date notice of
termination is given to Consultant. City shall pay the Consultant only for services
performed and expenses incurred as of the effective termination date. In such event, as
a condition to payment, Consultant shall provide to City all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off-set for any direct or consequential damages City may incur as
a result of Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be
executed and delivered by facsimile or other electronic transmission, and in more than
one counterpart, each of which shall be deemed an original, and all of which together
shall constitute one and the same instrument. When executed using either alternative,
the executed agreement shall be deemed an original admissible as evidence in any
administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when
personally delivered or deposited in the mail (certified or registered) addressed to the
parties as follows:
CITY OF UKIAH WEST YOST ASSOCIATES, INC.
DEPT. OF PUBLIC WORKS 2020 RESEARCH PARK DRIVE, SUITE 100
300 SEMINARY AVENUE DAVIS, CALIFORNIA 95618
UKIAH, CALIFORNIA 95482-5400
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
__________________
IRS IDN Number
CITY OF UKIAH
BY: ____________________
SAGE SANGIACOMO Date
CITY MANAGER
ATTEST
____________________
KRISTINE LAWLER Date
CITY CLERK
Aug 23, 2022
Kristine Lawler (Aug 23, 2022 13:09 PDT)
Kristine Lawler Aug 23, 2022
PREPARED BY
Russian River Watershed Association
2022-2023 Work Plan
PREPARED FOR
Russian River Watershed Association
ATTACHMENT A
2022-2023 Work Plan
Prepared for
Russian River Watershed Association
Project No. 592-60-21-13
6/30/2022
Project Manager: Andy Rodgers Date
6/30/2022
QA/QC Review: Vanessa Apodaca Date
i Russian River Watershed Association
2022-2023 Work Plan
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Table of Contents
Purpose and Organization of the Work Plan ........................................................................................ 1
Cost Allocation ................................................................................................................................... 1
Work Plan Updates Or Modifications .................................................................................................. 4
EXECUTIVE DIRECTOR SERVICES ..................................................................................................... 4
Purpose ............................................................................................................................................ 4
Tasks ................................................................................................................................................. 4
Deliverables ..................................................................................................................................... 5
Permit Requirements addressed through Deliverables ................................................................... 6
Phase I Permit Requirement ..................................................................................................... 6
Phase II Permit Requirement .................................................................................................... 6
Budget .............................................................................................................................................. 6
GENERAL BENEFIT PROJECTS .......................................................................................................... 7
B.1 Implementation of Outreach Strategies .......................................................................................... 7
Purpose ............................................................................................................................................ 7
Tasks ................................................................................................................................................. 7
Deliverables ..................................................................................................................................... 8
Permit Requirements Addressed through Deliverables .................................................................. 8
Phase I Permit Requirements .................................................................................................... 8
Phase II Permit Requirements ................................................................................................... 8
Budget .............................................................................................................................................. 8
B.2 Outreach Strategies .......................................................................................................................... 9
Purpose ............................................................................................................................................ 9
Tasks ................................................................................................................................................. 9
Deliverables ................................................................................................................................... 10
Permit Requirements Addressed Through Deliverables ................................................................ 10
Phase I Permit Requirements .................................................................................................. 10
Phase II Permit Requirements ................................................................................................. 11
Budget ............................................................................................................................................ 11
B.3 Outreach Online ............................................................................................................................. 11
Purpose .......................................................................................................................................... 11
Tasks ............................................................................................................................................... 11
Deliverables ................................................................................................................................... 12
Permit Requirements Addressed Through Deliverables ................................................................ 12
Phase I Permit Requirements .................................................................................................. 12
Phase II Permit Requirements ................................................................................................. 12
Budget ............................................................................................................................................ 13
B.4 Russian River-Friendly Landscape Program ................................................................................... 13
Purpose .......................................................................................................................................... 13
Tasks ............................................................................................................................................... 13
Deliverables ................................................................................................................................... 14
Permit Requirements Addressed Through Deliverables ................................................................ 14
Phase I Permit Requirement ................................................................................................... 14
Phase II Permit Requirement .................................................................................................. 14
ii Russian River Watershed Association
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Table of Contents
Budget ............................................................................................................................................ 14
B.5 Regulatory Forum and Advocacy ................................................................................................... 14
Purpose .......................................................................................................................................... 14
Tasks ............................................................................................................................................... 15
Deliverables ................................................................................................................................... 15
Permit Requirements Addressed Through Deliverables ................................................................ 16
Phase I & II Permit Requirements ........................................................................................... 16
Budget ............................................................................................................................................ 16
B.6 Regional Stormwater Program Support ......................................................................................... 16
Purpose .......................................................................................................................................... 16
Tasks ............................................................................................................................................... 16
Deliverables ................................................................................................................................... 17
Permit Requirements Addressed Through Deliverables ................................................................ 17
Phase I Permit Requirement ................................................................................................... 17
Phase II Permit Requirement .................................................................................................. 18
Budget ............................................................................................................................................ 18
B.7 Russian River Regional Monitoring Program .................................................................................. 18
Purpose .......................................................................................................................................... 18
Tasks ............................................................................................................................................... 19
Deliverables ................................................................................................................................... 19
Permit Requirements Addressed Through Deliverables ................................................................ 19
Phase I Permit Requirement ................................................................................................... 19
Phase II Permit Requirement .................................................................................................. 19
Budget ............................................................................................................................................ 19
Special Benefit Projects ................................................................................................................ 20
C.1 Stormwater Phase 1 Support-Cloverdale ....................................................................................... 20
Purpose .......................................................................................................................................... 20
Tasks ............................................................................................................................................... 20
Deliverables ................................................................................................................................... 20
Permit Requirements Addressed through Deliverables ................................................................ 20
Phase I Permit Requirements .................................................................................................. 20
Phase II Permit Requirements ................................................................................................. 20
Budget ............................................................................................................................................ 20
C.2 Stormwater Phase 1 Support – All Co-Permittees ......................................................................... 20
Purpose .......................................................................................................................................... 20
Tasks ............................................................................................................................................... 21
Deliverables ................................................................................................................................... 21
Permit Requirements Addressed through Deliverables ................................................................ 21
Phase I Permit Requirements .................................................................................................. 21
Phase II Permit Requirements ................................................................................................. 21
Budget ............................................................................................................................................ 21
C.3 Lower Watershed Monitoring Plan ................................................................................................ 21
Purpose .......................................................................................................................................... 21
iii Russian River Watershed Association
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Table of Contents
Tasks ............................................................................................................................................... 22
Deliverables ................................................................................................................................... 22
Permit Requirement Addressed by Deliverable ............................................................................ 22
Phase I Permit Requirement ................................................................................................... 22
Phase II Permit Requirement .................................................................................................. 22
Budget ............................................................................................................................................ 22
C.4 Upper Russian River Program ......................................................................................................... 22
Purpose .......................................................................................................................................... 22
Tasks ............................................................................................................................................... 22
Deliverables ................................................................................................................................... 22
Permit Requirement Addressed by Deliverable ............................................................................ 22
Phase I Permit Requirement ................................................................................................... 22
Phase II Permit Requirement .................................................................................................. 23
Budget ............................................................................................................................................ 23
C.5 Phase I Child Outreach Plan ........................................................................................................... 23
Purpose .......................................................................................................................................... 23
Tasks ............................................................................................................................................... 23
Deliverables ................................................................................................................................... 23
Permit Requirements Addressed by Deliverables ......................................................................... 23
Phase I Permit Requirement ................................................................................................... 23
Phase II Permit Requirement .................................................................................................. 23
Budget ............................................................................................................................................ 24
C.6 Regional Our Water Our World Contract ....................................................................................... 24
Purpose .......................................................................................................................................... 24
Tasks ............................................................................................................................................... 24
Deliverables ................................................................................................................................... 24
Permit Requirements Addressed Through Deliverables ................................................................ 24
Phase I Permit Requirement ................................................................................................... 24
Phase II Permit Requirement .................................................................................................. 24
Budget ............................................................................................................................................ 25
C.7 Sonoma State University Rising WATERS Project ........................................................................... 25
Purpose .......................................................................................................................................... 25
Tasks ............................................................................................................................................... 25
Deliverables ................................................................................................................................... 25
Permit Requirement Addressed Through Deliverable ................................................................... 25
Phase I Permit Requirement ................................................................................................... 25
Phase II Permit Requirement .................................................................................................. 25
Budget ............................................................................................................................................ 25
C.8 Regional Coordination – Safe Medicine Disposal Program ............................................................ 25
Purpose .......................................................................................................................................... 25
Tasks ............................................................................................................................................... 26
Deliverables ................................................................................................................................... 26
Permit Requirement Addressed Through Deliverable ................................................................... 26
Phase I Permit Requirement ................................................................................................... 26
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Table of Contents
Phase II Permit Requirement .................................................................................................. 26
Budget ............................................................................................................................................ 26
C.9 Hauling and Disposal – Safe Medicine Disposal Program .............................................................. 26
Purpose .......................................................................................................................................... 26
Tasks ............................................................................................................................................... 26
Deliverables ................................................................................................................................... 27
Permit Requirement Addressed Through Deliverable ................................................................... 27
Phase I Permit Requirement ................................................................................................... 27
Phase II Permit Requirement .................................................................................................. 27
Budget ............................................................................................................................................ 27
C.10 Streets to Creeks .......................................................................................................................... 27
Purpose .......................................................................................................................................... 27
Tasks ............................................................................................................................................... 27
Permit Requirement Addressed by Deliverable ............................................................................ 27
Phase I Permit Requirement ................................................................................................... 27
Phase II Permit Requirement .................................................................................................. 28
Budget ............................................................................................................................................ 28
C.11 Bulk Purchase - LID Signs .............................................................................................................. 28
Purpose .......................................................................................................................................... 28
Tasks ............................................................................................................................................... 28
Deliverables ................................................................................................................................... 28
Permit Requirement Addressed Through Deliverable ................................................................... 28
Phase I Permit Requirement ................................................................................................... 28
Phase II Permit Requirement .................................................................................................. 28
Budget ............................................................................................................................................ 28
LIST OF TABLES
Table 1. Member Agency Percentages of Total Operating Budgets ............................................................. 2
Table 2. Special Benefit Project Allocation ................................................................................................... 3
ATTACHMENT 1 RRWA WORK PLAN MASTER BUDGET
Appendix A - Executive Director Services Budget
Appendix B - General Benefit Projects Budget
Appendix C - Special Benefit Projects Budget
1 Russian River Watershed Association
2022-2023 Work Plan
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RRWA 2022-2023 Work Plan
PURPOSE AND ORGANIZATION OF THE WORK PLAN
This Work Plan has been prepared in accordance with Section B, line 16 of the First Amendment to
the Memorandum of Understanding (MOU) creating the Russian River Watershed Association
(RRWA) which was adopted in May 2004. The Work Plan addresses Executive Director (ED)
Services, General Benefit Projects and Special Benefit Projects.
This Work Plan is organized into the following sections:
• Cost Allocation
• Work Plan Updates or Modifications
• Scope of Services
A. ED Services
B. General Benefit Projects
C. Special Benefit Projects
• Attachments: Budget Spreadsheets (Attachment 1 and Appendices A-C)
COST ALLOCATION
The cost allocation for this Work Plan follows Section B, line 18 of the MOU.
For the ED Services and the General Benefit Projects, cost-share is determined by allocating half
of the total cost equally among member agencies and allocating the other half in proportion to
each agency’s operating budget. The operating budget proportions (shown as percentages of the
combined operating budgets) used for the ED Services and General Benefit Projects cost
allocation formula for the 2022-2023 RRWA Work Plan are shown in Table 1.
RRWA 2022-2023 Work Plan
2 Russian River Watershed Association
2022-2023 Work Plan
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Table 1. Member Agency Percentages of Total Operating Budgets
Member Agency Percentage Share (2022-2023)
City of Cloverdale 0.78
City of Cotati 1.45
City of Healdsburg 2.99
City of Santa Rosa 25.38
City of Sebastopol 1.75
City of Ukiah 4.35
Mendocino County 4.17
Sonoma County 44.24
Sonoma Water 10.40
Town of Windsor 4.47
TOTAL 100%
The cost allocation for Special Benefit Projects is in proportion to the benefits received by each
participating member agency. These projects do not require each member agency to participate if
there is no benefit to a given agency. As such, Special Benefit project costs are shared by
participating agencies. The cost allocations for the Special Benefit Projects for the 2022-2023 Work
Plan are shown in Table 2.
RRWA 2022-2023 Work Plan
3 Russian River Watershed Association
2022-2023 Work Plan
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Table 2. Special Benefit Project Allocation
Task/Program Allocation
C.1 Stormwater Phase 1 Support for Cloverdale Allocated to Cloverdale.
C.2 Stormwater Phase 1 Support Divided evenly between all member agencies
except Mendocino County.
C.3 Lower Watershed Monitoring Plan Divided evenly between Cotati, Sebastopol,
Sonoma County, Sonoma Water, Windsor, and
Santa Rosa.
C.4 Upper Russian River Program Allocated to Mendocino County.
C.5 Phase I Child Outreach Plan Divided evenly between Ukiah and Sonoma County.
C.6 Regional Our Water Our World Contract Divided evenly between Cloverdale, Healdsburg,
Ukiah, Mendocino County, Sonoma County,
Sonoma Water, and Windsor.
C.7 Sonoma State WATERS Project 50% of the total budget divided evenly between
all member agencies except Sebastopol plus 50%
of the total budget times the total operating
budget percentages assigned to each agency
excluding Sebastopol.
C.8 Regional Coordination - Safe Medicine
Disposal Program
50% of the total budget divided evenly between
all member agencies plus 50% of the total budget
times the total operating budget percentages
assigned to each agency.
C.9 Hauling and Disposal - Safe Medicine Disposal
Program
Allocated to Cloverdale based on actual expenses
from 2018-2019, and allocated to Windsor as
directed by the Technical Working Group.
C.10 Streets to Creeks 50% of the total budget divided evenly between
all member agencies plus 50% of the total budget
times the total operating budget percentages
assigned to each agency.
C.11 Bulk Purchases - LID Signs Allocated to Windsor.
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WORK PLAN UPDATES OR MODIFICATIONS
For the 2022-2023 fiscal year, RRWA will implement the annual Work Plan but allow for updates
and modifications at any time during the year. This “Work Plan modification policy” was
developed for the 2006-2007 Work Plan and was the result of the Board of Directors’ desire to
allow more flexibility as new needs, opportunities, schedules, and/or details arise that could not
have been anticipated during the annual Work Plan development process. Once interim Work
Plan programs are developed, budgets, funding and allocations will be determined by the steps
below over approximately a three-month period:
• Initial Technical Working Group (TWG) meeting: Scope and budget estimates
developed, and funding sources identified.
• Initial Board of Directors (BOD) review: Board considers program and member
agencies opt in or out.
• Final TWG: Budgets and allocations refined and finalized.
• Final BOD: Program considered for approval.
EXECUTIVE DIRECTOR SERVICES
Purpose
The ED Services provides for management of the RRWA’s activities, outside communication,
BOD and TWG meetings, legal services, and Work Plan development. For the 2022-2023 Work
Plan, Andy Rodgers of West Yost Associates (West Yost) will serve as ED. Various staff members
from West Yost will continue supporting project management, specialist, technical and
administrative functions.
Tasks
The work will be carried out primarily by the ED and West Yost staff (these roles combined are
referred to as RRWA staff) with in-kind support from the member agencies. The Administrative
Agency, the City of Ukiah, will provide treasury and contractual services. When COVID restrictions
are lifted, the Town of Windsor will host regular BOD and TWG meetings and post agendas for
these meetings. Member agency staff will attend the TWG meetings along with RRWA staff.
Specific tasks, deliverables and schedules are as follows (Schedules for tasks are ongoing
throughout the year, unless otherwise specified):
• BOD meeting coordination, planning notifications, presentations, prepare agendas,
guest speakers, handouts, and minutes. BOD meetings are held per BOD direction,
not to exceed four, 2-hour BOD meetings or the equivalent within the Work Plan
year. Attendance by the ED and one RRWA staff member at all meetings. Includes
ADA formatting for key documents.
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• Legal services will be obtained at the direction of the BOD or if an independent
third-party review is needed. Obtain as-needed contracted legal services for review
of agreements with potential grantor, new members or other need(s) and manage
contracted legal services.
• TWG meeting coordination, preparation, and planning of presentations, agendas,
handouts, and summary notes. Includes pre-BOD meeting planning and briefings. Up to
four, 2-hour TWG meetings per year to discuss water related technical issues including
stormwater permit compliance, R3MP, drought and other topics identified by the TWG.
Attendance by two RRWA staff members.
• Beginning in September 2022, coordinate and develop 2023-2024 Work Plan and
budget at the direction of the BOD and TWG. Prepare draft versions for discussion
and comments. Prepare final draft for adoption in February 2023.
• General association communications include general communications (e-mails,
phone calls, etc.) with BOD, member agency representatives, general public,
regulatory representatives, and collaborative entities; coordination activities to
maintain mailing lists, email service, and other digital communications; noticing of
public meetings, maintaining SharePoint including technical and administrative
documentation, meeting material archives, updating the calendar, and other
supporting documentation archives; general RRWA administration including
as-needed correspondence and file sharing.
Project management and controls includes internal staff coordination meetings,
budget tracking and invoicing.
Deliverables
A.1.A BOD Coordination &
Meeting Attendance
Agenda packets will be distributed prior to BOD
meetings, including agendas, handouts, and minutes
from the previous meeting. Email notification,
calendar invite, presentation slides with notes
handout, meeting materials and meeting minutes.
A.1.B. Legal Services Obtain as-needed contracted legal services review of
Agreement with potential grantor, new members or
other need.
A.2.A TWG Coordination &
Meeting Attendance
Meeting packets distributed prior to TWG meetings,
including the agenda, draft presentation, handouts,
and summary notes from the previous meeting. Email
notification, calendar invite, meeting materials, and
summary notes.
A.3.A. Coordinate and Develop
2023/24 Work Plan
2023/2024 Work Plan and Budget.
A.3.B. General Association Communications Upload distribution list to SharePoint quarterly.
A.3.C. Project Management and Controls Monthly invoicing and year-end budget summaries.
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Permit Requirements addressed through Deliverables
Phase I Permit Requirement
VI.A.4. The permit allows Co-Permittees to work collaboratively to implement the requirements of
the permit wherever such opportunities exist. Co-Permittees are encouraged to seek out
collaborative opportunities. BOD and TWG meetings provide support for coordinating collaboration.
Phase II Permit Requirement
E.7.a. All Permittees shall comply with the requirements of education and outreach by
contributing to a regional outreach and education collaborative effort. BOD meetings provide
support for coordinating collaboration and opportunities to hear public comment.
Budget
The budget for ED Services is $110,081 including Administrative Agency cost ($4,000) for
Administrative Agency functions in accordance with the MOU, travel costs, and reserve for legal
fees ($4,500). (See Attachment 1, Appendix A for budget spreadsheet) exclusive of in-kind services.
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GENERAL BENEFIT PROJECTS
B.1 Implementation of Outreach Strategies
Purpose
This program will focus on response to BOD and TWG requests to support watershed-wide
initiatives as identified during the work plan year. In 2022-23, RRWA will strive to meet the
following objectives:
• Develop outreach and advocate to increase RRWA’s “whole watershed” perspective
for programs carried out under the Work Plan, by our member agencies, and by
other watershed organizations;
• Undertake public outreach activities to encourage environmental stewardship and
pollution prevention; and
• Maximize the RRWA membership benefits.
Tasks
Specific tasks, deliverables and schedules are as follows (Schedules for tasks are ongoing
throughout the year unless otherwise specified):
• Provide support to the BOD and the TWG in completing tasks not anticipated or
identified during development of the work plan. Examples may be to complete
tasks and/or retain resources needed in response to local/regional emergencies
and events, advocate and support positioning for a grant opportunities.
• Promote RRWA and sponsor clean-up events including $1,500 for RRW/Russian
Riverkeeper cleanup, $500 for coastal cleanup, and $250 for Mendocino County
cleanup; Daily Acts cobranding support $1,000; and sponsor Steelhead festival at
$1,000 level. Includes $1,000 for Fiesta de Independencia, $500 for Mendocino
County Earth Day, and $300 for Cloverdale's La Familia Sana emergency support or
Resilient Cloverdale.
• Outreach to potential RRWA associate members including new Phase II MS4s, SCOE,
MCOE, Sonoma State University, Santa Rosa Junior College, and Tribes. Potential
new voting members include RRFC, Caltrans, SMART, and Rohnert Park.
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Deliverables
B.1.A Development/Advocacy Respond to BOD and TWG requests to support
watershed-wide initiatives as identified during the
work plan year.
B.1.B Sponsorships Coordinate with local watershed and environmental
groups to help sponsor cleanup activities within the
watershed. Promote RRWA and sponsor clean-up
events including $1,500 for RRW/Russian
Riverkeeper cleanup, $500 for coastal cleanup, and
$250 for Mendocino County cleanup; Daily Acts
cobranding support $1,000; and sponsor Steelhead
festival at $1,000 level. Includes $1,000 for Fiesta de
Independencia, $500 for Mendocino County Earth
Day, and $300 for Cloverdale's La Familia Sana
emergency support or Resilient Cloverdale.
B.1.C New Member Outreach Outreach to potential RRWA voting members and
associate members including a New Member
Outreach Plan. Potential associate members
include new Phase II MS4s, SCOE, MCOE, Sonoma
State University, Santa Rosa Junior College, and
Tribes. Potential new voting members include
RRFC, Caltrans, SMART, and Rohnert Park.
Permit Requirements Addressed through Deliverables
Phase I Permit Requirements
VI.B.2.a.vi.Work with local watershed groups or committees to educate the public about
stormwater pollution prevention.
VI.B.2.a.vii. Organize or patriciate in events targeted to residents to educate and involve the
community in stormwater and non-stormwater pollution prevention and cleanup.
Phase II Permit Requirements
E.8.(i) Involve the public in the implementation of activities related to the Public Involvement and
Participation Program and encourage volunteerism and activism in the community.
E.8(ii)(c) Create opportunities for citizens to participate in the implementation of BMPs through
sponsoring activities.
Budget
The budget for this program is $27,007. ODC of $6,050 includes sponsorships of programs and
special events, exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet).
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B.2 Outreach Strategies
Purpose
This program will focus on outreach projects identified during Work Plan development and in
TWG meetings. In 2022-23, RRWA will strive to meet the following objectives:
• Provide outreach to increase RRWA’s “whole watershed” perspective for programs
carried out under the Work Plan, by our member agencies, and by other watershed
organizations;
• Undertake public outreach activities to encourage environmental stewardship and
pollution prevention; and
• Maximize RRWA participation by members, partners, and the public.
Tasks
Specific tasks, deliverables and schedules are as follows (Schedules for tasks are ongoing
throughout the year unless otherwise specified):
• Implementation of Public Outreach and Response: Conduct outreach on behalf of
member agencies to promote organization initiatives and address regulatory
outreach requirements; presentations to outside organizations; support previous
outreach campaign efforts and respond to inquiries and requests for information;
presentations to outside organizations; assistance to Sonoma Water on student
video contest, including ADA services for online posted materials as needed.
• Student Video Contest: The RRWA video contest is coordinated by in-kind support
provided by Sonoma Water. RRWA staff will assist in identifying the video topic,
support development of informational material for video contest notification
mailing, and coordinate presenting the awards. The student video contest
produces three winners and awards cash prizes which are provided by Sonoma
Water. Schedule: The video contest awards will be given in conjunction with a late
spring/early summer RRWA BOD meeting.
• Environmental Articles: RRWA staff will coordinate the review and distribution of
monthly environmental articles, including coordinate monthly topics, solicit guest
authors, post to RRWA blog in English and Spanish, link to social media accounts,
email to the general distribution list, and submit for publication as a column in the
local newspapers. Includes Sonoma Water in-kind support on Spanish translation
of each article. Each member agency is expected to author at least one article
during the year. Schedule: Environmental articles are published monthly.
• Collaborative Outreach Coordination: Support and coordinate regional outreach
efforts including the facilitation of public event attendance and other local events
that provide opportunities to engage with the public, including ideal opportunities
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for engaging with the Spanish speaking community; coordinate with Member
Agencies on event attendance.
• Drought Campaign: Continue outreach efforts related to drought awareness and
education campaign including social media content, facilitating and highlighting
regional collaborations, radio ads, etc. Includes participation in drought
subcommittee as needed and looking for drought related funding opportunities.
Deliverables
B.2.A Implementation of Public Outreach
and Response
Tracking and reporting events and metrics. Verbal
updates to BOD and TWG
Annual summary of events, including the
Activities Table
B.2.B Environmental Articles Twelve published articles in English and Spanish.
Annual summary included in the Activities Table.
B.2.C. Collaborative Outreach Coordination Summary in the Activities Table.
Verbal updates to BOD and TWG
B.2.D. Drought Campaign Tracking and reporting events and metrics Verbal
updates to BOD and TWG
Permit Requirements Addressed Through Deliverables
Phase I Permit Requirements
VI.B.1. Develop an outreach program that involves and engages communities within the Russian River
watershed to increase awareness and participate in mitigating the impacts to stormwater pollution.
VI.B.2.a.ii. Develop and distribute residential educational materials on the proper handling and
disposal of waste including, pharmaceuticals, hazardous waste, trash, and green waste.
VI.B.2.a.iii. Develop and implement an outreach program to residents on proper lawn care and
water conservation practices.
VI.B.2.c. Educate and involve ethnic communities in stormwater pollution prevention.
VI.B.2.a.v. Conduct stormwater pollution prevention public service announcements and
advertising campaigns.
VI.B.2.vi.Work with local watershed groups or committees to educate the public about
stormwater pollution prevention.
VI.B.2.vii. Organize or patriciate in events targeted to residents to educate and involve the
community in stormwater and non-stormwater pollution prevention and cleanup.
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Phase II Permit Requirements
E.7.a. Contribute to a countywide stormwater program and regional outreach and education
collaborative effort.
E.7.a(ii)(c) Develop and convey stormwater messages that focus on local pollutants of concern
and regional water quality issues.
E.7.a.(ii)(d) Develop and disseminate appropriate educational materials to target audiences and
translate into applicable languages.
Budget
The budget for this program is $59,481. (See Attachment 1, Appendix B for budget spreadsheet).
B.3 Outreach Online
Purpose
This program will focus on web-based outreach projects identified during Work Plan
development and in TWG meetings and subcommittee meetings. In 2022-2023, RRWA will strive
to meet the following objectives:
• Promote RRWA perspective and content by engaging the online community;
• Undertake public outreach activities to encourage environmental stewardship and
pollution prevention; and
• Expand the RRWA readership and engagement, increase awareness of RRWA and
member agency produced content, maximize program participation.
Tasks
Specific tasks, deliverables and schedules are as follows (Schedules for tasks are ongoing
throughout the year unless otherwise specified):
• Website maintenance: Website updates will be made regularly, including general
maintenance, posting of meeting dates, agendas and summaries, monthly
environmental article blog posts, Russian River Friendly Landscape related materials
and member agency public events. RRWA staff will oversee hosting responsibilities,
including website backup, security, and feature upgrades.
• Watershed Map: RRWA staff will maintain and update the online interactive map of
the Russian River watershed including improving existing layers or adding additional
layers as directed.
• Maintain Social Media Presence: RRWA staff will maintain social media accounts to
engage the online community. Social media accounts will promote environmental
events, programs, and educational materials generated by both RRWA staff and by
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member agencies. Utilize existing stormwater outreach, RRWA website content, and
RRFL resource library to create "edu-memes" (picture posts with succinct messaging) for
Facebook, Instagram and for member usage. RRWA will continue to participate in the
Social Media subcommittee. Assumes approximately 1 hour per week for developing
and posting content and 1 hour per week for response to inquiries. Other direct costs
(ODC) includes ad placement costs. Provide two outreach performance metric updates.
There will be no new accounts added in the 2022-2023 Work Plan year.
Deliverables
B.3.A Website Maintenance Track metrics provided monthly.
B.3.B Watershed Map Track metrics provided monthly.
B.3.C Social Media Two outreach performance metrics updates in the
mid-calendar year and end of year and inclusion in the
Activities Table.
Permit Requirements Addressed Through Deliverables
Phase I Permit Requirements
VI.B.2.b. Maintain stormwater websites which include educational materials.
VI.B.1. Develop an outreach strategy that involves and engages communities within the Russian
River watershed to participate in mitigating the impacts to stormwater pollution.
VI.B.2.a.ii. Develop and distribute residential educational materials on the proper handling and
disposal of waste including, pharmaceuticals, hazardous waste, trash, and green waste.
VI.B.2.a.iii. Develop and implement an outreach program to residents on proper lawn care and
water conservation practices.
Phase II Permit Requirements
E.8.(ii)(d) Ensure the public can easily find information about the Permittee's stormwater program.
E.7.a(ii)(c) Develop and convey stormwater messages that focus on local pollutants of concern
and regional water quality issues.
E.7.a(ii)(d) Develop and disseminate appropriate educational materials to target audiences and
translate into applicable languages when appropriate.
E.7.a(ii)(h) Develop and convey messages specific to reducing illicit discharges with information
about how the public can report incidents to the appropriate authorities. Promote, publicize, and
facilitate public reporting of illicit discharges.
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Budget
The budget for this program is $38,663. ODC of $2,400 includes outside services contracts and ad
placement costs, exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet).
B.4 Russian River-Friendly Landscape Program
Purpose
RRWA will continue to enhance the Russian River-Friendly Landscaping (RRFL) program utilizing
the strategies identified in the 2013, 2015, 2017, 2019, 2021 events for landscape professionals.
The signage program for eligible landscapes that was initiated in 2014 will continue this
Work Plan year. RRWA staff will maintain contact with industry professionals regarding use of
the RRFL program, respond to inquiries, and maintain an email list of interested parties.
Tasks
Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the
year unless otherwise specified):
• RRFL Management and Implementation: RRWA will continue outreach to green industry
professionals and RRFL email list, Santa Rosa Junior College, Sonoma State University,
ReScape, and Mendocino and Sonoma Master Gardeners; respond to inquiries and
requests for Guidelines. Maintain signage program implemented in conjunction with
subcommittee. Continue enhancing/maintaining the website library of RRFL materials.
RRWA will also provide support services and outreach for events and trainings held by
member agencies. Coordinate and facilitate residential and commercial outreach
strategies for the program as directed by the RRFL subcommittee. Potential initiatives
including workshop/training promotion, design, and distribution planning for a small
RRFL sign, biennial event follow-up, and/or other deliverables as directed.
• Event for Landscape Professionals: Coordinate and facilitate a biennial RRFL training event
as directed by the RRFL subcommittee. ODC includes event speaker compensation.
• Carbon Gardening Education and Outreach: Coordinate and facilitate consultant
contract(s) as directed by the RRFL subcommittee. ODC includes contract cost with
Daily Acts. Daily Acts scope includes implementation of a watershed scale outreach and
education campaign featuring eight English and Spanish language videos focused on
urban scale carbon gardening, an interactive website, and carbon-gardening outreach
materials. Managing the Daily Acts Contract.
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Deliverables
B.4.A RRFL Management and
Implementation
Subcommittee facilitation including hosting, agendas, handouts, and
subconsultant attendance as needed. Updates to BOD and TWG.
B.4.B Event for Landscape
Professionals
Coordinate and facilitate the RRFL Biennial Event as directed by the
RRFL subcommittee. Create RRFL materials supporting Biennial Event.
B.4.C Carbon Gardening Coordinate and facilitate consultant contract(s)Daily Acts scope includes
implementation of a watershed scale outreach and education campaign
featuring eight English and Spanish language videos focused on urban
scale carbon gardening, an interactive website, and carbon-gardening
outreach materials.
Permit Requirements Addressed Through Deliverables
Phase I Permit Requirement
VI.B.2.a.iii. Develop and implement an outreach program to residents on proper lawn care and
water conservation practices. This outreach shall include proper pesticide/fertilizer application
and the prevention of the discharge of pollutants to the storm drain through proper irrigation.
VI.B.2.a.vii. Organize or participate in events targeted to residents to educate and involve the
community in storm water and non-storm water pollution prevention and cleanup.
VI.C.2.a.iv. Educate industrial/commercial facilities with the objective of reducing pollutants in
storm water runoff.
Phase II Permit Requirement
E.7.a.(ii)(g) Convey messages to explain the benefits of water-efficient and stormwater friendly
landscaping.
E.7.a.(ii)(c). Develop and convey stormwater messages that focus on local pollutants of concern
and regional water quality issues.
Budget
The budget for this program is $75,792. ODC of $26,520 includes contract with Daily Acts,
materials, and event speaker compensation, exclusive of in-kind services (see Attachment 1,
Appendix B for budget spreadsheet).
B.5 Regulatory Forum and Advocacy
Purpose
The purpose of this program is to foster a system of communication by assessing RRWA member
agency issues and developing a coordinated voice for regular dialogue on permitting and policy
issues with regulatory agencies, such as the Regional Water Quality Control Board (RWQCB) and
the State Water Resources Control Board (SWRCB). The work will include regular prioritization of
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member agency permitting and policy issues to be addressed at quarterly meetings with the
RWQCB Executive Officer and staff. This program also allows for the completion of in-depth
issue/comment/response letters to such agencies on behalf of RRWA member agencies.
Tasks
RRWA staff will coordinate and facilitate the quarterly meetings with the RWQCB
Executive Officer. Issues and topics for these meetings will be developed during TWG and BOD
meetings. RRWA staff will take the lead on researching and crafting up to six comment/issue
response letters with review and input from TWG and BOD. Specific tasks and deliverables are as
follows (Schedules for tasks are ongoing throughout the year unless otherwise specified):
• Research, Read, Review and Author Response Letters: At direction of the BOD or TWG,
RRWA will research, viewpoint/opinion compilation, writing, review, prepare drafts,
coordinate signatures and distribution of up to 6 comment letters. Monitor member
agency permitting and policy issues and coordinate responses of member agencies.
Provide forum for discussions with RWQCB and affected member agencies as the
Russian River TMDL is developed and provide review and comment. Support agencies
in the review of state and federal initiatives that may affect member agencies.
• Attendance at Regional Board Meetings: RRWA executive director will present at
one (1) RWQCB meeting with RRWA board officer(s) including meeting prep,
attendance and travel time.
• Quarterly Meeting with Regional Board Executive Officer: RRWA will attend up to
four (4) meetings with the BOD Chair, Vice Chair, Regional Water Board executive
staff and RRWA staff to discuss current and relevant Russian River watershed
priorities. RRWA will provide meeting facilitation including scheduling, draft
agendas, meeting prep, attendance and travel time.
• Total Maximum Daily Load Support: At the direction of the BOD or TWG, the RRWA
will review and comment on proposed regulatory initiatives; attend meetings on
behalf of agencies, and track and report on progress.
Deliverables
B.5.A Research, read, review & author response letters.
Verbal comments as appropriate. Prioritization
of issues and topics.
Comment and support letters including funding
support letters as directed
B.5.B Attendance at Regional Board meetings Presentation to RWQCB and updates to TWG
and BOD
B.5.C Quarterly meetings with Regional Board EO Meeting agendas and updates to the BOD and
TWG.
B.5.D TMDL Support Updates to TWG and BOD, comment letters
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Permit Requirements Addressed Through Deliverables
Phase I & II Permit Requirements
Proactive regulatory engagement and advocacy on behalf of member agencies can bring
additional clarity to permit requirements, consistency and cost-effective implementation in the
region, and potentially adjusted future pathways to compliance.
Budget
The budget for this program is $30,328 exclusive of in-kind services (see Attachment 1,
Appendix B for budget spreadsheet).
B.6 Regional Stormwater Program Support
Purpose
The purpose of this program is to provide support to member agencies with
Phase I and II Municipal Separate Storm Sewer System (MS4) permits and to provide support for
other regional efforts related to stormwater.
Tasks
The program will produce on the following tasks which are ongoing throughout the year if not
otherwise specified:
• Stormwater Activities Table: RRWA staff will develop a Technical Memorandum (TM)
that describes all stormwater related activities undertaken on behalf of the member
agencies during the 2021-22 fiscal year. This TM will be delivered to agencies at the
end of August 2022, so agencies can incorporate the information into their annual
reports for submittal to the RWQCB.
• CASQA Participation: At the direction of the BOD or TWG, the RRWA will participate
in California Stormwater Quality Association (CASQA) subcommittees and provide
updates and resources to member agencies. Cost assumes in-kind annual
conference attendance payment by West Yost Associates.
• CASQA Group Membership: The RRWA will coordinate CASQA group membership
including invoicing and managing the membership; subscription to the
Industrial/Commercial and Construction BMP Manuals; and subscription to the Our
Water Our World program. Includes four membership slots for RRWA staff.
• Restaurant Placemats: RRWA staff will continue to provide partners with placemats,
including bilingual, update placemat as directed by the TWG, continue to seek out
new partners throughout the watershed.
• Creek Week: RRWA staff will support Member Agencies in outreach efforts to
engage the community to participate in creek week events; develop a landing page
of Creek Week events happening through the watershed; link cleanup events on the
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interactive watershed atlas; adopt a Creek Week proclamation; provide a post-event
metric report.
• Municipal Stormwater Program Regulation, Review, Comment Advocate: At the
direction of the BOD or TWG, the RRWA will review, comment, and advocate on
regulations related to Stormwater National Pollutant Discharge Elimination System
(NPDES) permitting; State and local regulations regarding stormwater resource
plans; follow and support funding initiatives; track progress, report and support
development of relevant state and federal initiatives.
Deliverables
B.6.A Stormwater Activities Table Annual Activities Table, including summary of
deliverables, metrics collected and activities.
B.6.B CASQA Participation Updates TWG at meetings.
B.6.C CASQA Group Membership Membership structure and calendar.
B.6.D Restaurant Placemats Continue to provide partners with placemats,
including bilingual, update placemat as directed
by the TWG, continue to seek out new partners
throughout the watershed.
B.6.E Creek Week Support Member Agencies in outreach efforts to
engage the community to participate in creek
week events; develop a landing page of Creek
Week events happening through the watershed;
link cleanup event on the interactive watershed
atlas; adopt a Creek Week proclamation; provide
a post-event metric report.
B.6.F Municipal Stormwater Regulation Review,
Comment and Advocate
Comment letters, inter-agency communication
and coordination.
Permit Requirements Addressed Through Deliverables
Phase I Permit Requirement
Support of regional watershed-wide collaboration.
VI.B.1. Develop an outreach strategy that involves and engages communities within the Russian
River watershed to participate in mitigating the impacts to stormwater pollution.
VI.B.3.a.i. Develop age-appropriate educational materials to distribute to children for the
purpose of promoting healthy watershed concepts.
VI.B.2.a.i. Develop and distribute an “only rain down the drain” or similar themed campaign with
the goal of providing general storm water pollution prevention education.
VI.B.2.a.ii. Develop and distribute residential educational materials on the proper handling and
disposal of waste including, pharmaceuticals, hazardous waste, trash, and green waste.
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VI.B.2.b. Maintain stormwater websites which include educational materials.
VI.B.2.c. Educate and involve ethnic communities in stormwater pollution prevention.
VI.B.2.a.v. Conduct stormwater pollution prevention public service announcements and
advertising campaigns.
VI.B.2.a.vii. Organize or patriciate in events targeted to residents to educate and involve the
community in stormwater and non-stormwater pollution prevention and cleanup.
VI.B.2.a.vi.Work with local watershed groups or committees to educate the public about
stormwater pollution prevention.
VI.B.3.a.iii. Identify interactive opportunities for children to learn about stormwater pollution
prevention.
Phase II Permit Requirement
Support of regional watershed-wide collaboration.
E.7.a.(ii)(c) Develop and convey stormwater messages that focuses on local pollutants of concern
and regional water quality issues.
E.7.a.(ii)(d) Develop and disseminate appropriate educational materials to target audiences and
translate into applicable languages.
E.8.(i) Involve the public in the implementation of activities related to the Public Involvement and
Participation Program and encourage volunteerism and activism in the community.
Budget
The budget for this program is $53,087. ODC of $17,480 includes CASQA group membership
(including four membership slots for RRWA staff), Our Water Our World program administration
funding, and placemat printing, exclusive of in-kind services (see Attachment 1, Appendix B for
budget spreadsheet).
B.7 Russian River Regional Monitoring Program
Purpose
The purpose of this program is to support member agency participation in the development of a
Russian River Regional Monitoring Program (R3MP). The San Francisco Estuary Institute (SFEI),
contractor to the RWQCB, is leading the R3MP effort. SFEI and the RWQCB anticipate RRWA staff
will participate to provide a regional voice and keep all members updated during R3MP
development, as well as relay feedback from member agencies that cannot attend key meetings.
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Tasks
Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the
year unless otherwise specified):
• R3MP Participation: The RRWA will support member agency participation in the
development and implementation of the R3MP. This will include the ED serving on
the Steering Committee and participating in TAC meetings as directed.
Deliverables
B.6.A R3MP Participation Updates to the TWG and BOD
Permit Requirements Addressed Through Deliverables
Phase I Permit Requirement
Support of regional watershed-wide collaboration.
Phase II Permit Requirement
Support of regional watershed-wide collaboration.
E.13. Participate in a regional monitoring program in order to cost-effectively combine resources
and water quality information. Regional monitoring is the collaboration of local and regional
monitoring programs that are designed to create a more comprehensive picture of water quality
conditions within a watershed.
Budget
The budget for this program is $12,486, exclusive of in-kind services (see Attachment 1,
Appendix B for budget spreadsheet).
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SPECIAL BENEFIT PROJECTS
C.1 Stormwater Phase 1 Support-Cloverdale
Purpose
The purpose of this program is to support Co-Permittees in meetings and potential collaborative
efforts towards MS4 permit compliance on an as-needed basis and as directed.
Tasks
Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the
year unless otherwise specified):
• Help facilitate monthly Co-Permittee meetings and Regional Water Board meetings
(Assumes 3 meetings) including meeting planning, agendas, handouts, facilitation,
and summary notes. Facilitation will be based on an as needed basis and as directed
by the TWG.
Deliverables
C.1.A Co-Permittee Meeting &
Project Facilitation
Agenda and meeting notes for City of Cloverdale.
Permit Requirements Addressed through Deliverables
Phase I Permit Requirements
VI.A.4. The permit allows Co-Permittees to work collaboratively to implement the requirements of
the permit wherever such opportunities exist. Co-Permittees are encouraged to seek out
collaborative opportunities. Co-Permittee meetings provide support for coordinating collaboration.
Phase II Permit Requirements
Not applicable.
Budget
The budget for this program is $4,529 each for participating agencies, exclusive of in-kind services
(see Attachment 1, Appendix C for budget spreadsheet).
C.2 Stormwater Phase 1 Support – All Co-Permittees
Purpose
The purpose of this program is to support Co-Permittees in meetings and potential collaborative
efforts towards MS4 permit compliance.
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Tasks
Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the
year unless otherwise specified):
• Support Co-Permittees with promotion of Stormwater Low Impact Development (LID)
training. Includes $500 for facility. Placeholder to be used as needed.
• Support Co-Permittees with updates to the Stormwater Low Impact Development
(LID) Manual and calculator updates as directed by the TWG. Placeholder to be used
as needed.
Deliverables
C.2.A LID Annual Training Promotion of Stormwater Low Impact
Development (LID) training as directed.
C.2.B Update LID Manual and/or Calculator Support Co-Permittees with updates to the
Stormwater Low Impact Development (LID) Manual
and calculator updates as directed by the TWG.
Permit Requirements Addressed through Deliverables
Phase I Permit Requirements
VI.A.4. The permit allows Co-Permittees to work collaboratively to implement the requirements
of the permit wherever such opportunities exist. Co-Permittees are encouraged to seek out
collaborative opportunities. Co-Permittee meetings provide support for coordinating
collaboration.
Phase II Permit Requirements
Not applicable.
Budget
The budget for this program is $48,038, exclusive of in-kind services. ODC includes $500 for
facility or as directed (see Attachment 1, Appendix C for budget spreadsheet).
C.3 Lower Watershed Monitoring Plan
Purpose
The purpose of this project is to support Laguna Watershed Co-Permittees’ implementation of a
single, regional monitoring report. The report includes wet weather outfall, dry weather outfall,
receiving water and chronic toxicity sampling.
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Tasks
Support implementation of Stormwater Quality Monitoring Reports for Windsor, Santa Rosa,
Cotati, Sebastopol, Sonoma Water, and Sonoma County. Aggregate and disseminate data;
support compilation of semi-annual reports or other tasks as requested. Assumes a maximum of
hours. Placeholder to be used as needed.
Deliverables
C.3.A Lower Watershed Stormwater Quality
Monitoring and Reporting Plan
Implementation
Aggregate and disseminate data and support
compilation of semi-annual reports as requested.
Permit Requirement Addressed by Deliverable
Phase I Permit Requirement
Monitoring and Reporting Program No. R1-2015-0030.
Phase II Permit Requirement
Not applicable.
Budget
The budget for this program is $13,171, exclusive of in-kind services (see Attachment 1,
Appendix C for budget spreadsheet).
C.4 Upper Russian River Program
Purpose
The purpose of this project is to participate in the Upper Russian River Water Managers meeting
to follow the Potter Valley Project and other relevant upper watershed issues. RRWA staff will
attend meetings, as possible, and provide timely information and alerts to TWG and BOD.
Tasks
Represent participating member agencies at meetings and report progress.
Deliverables
C.4.A Upper Russian River Water Managers
Participation
Verbal updates of meetings attended, agendas, and
materials.
Permit Requirement Addressed by Deliverable
Phase I Permit Requirement
Support of regional watershed-wide collaboration
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Phase II Permit Requirement
Support of regional watershed-wide collaboration.
Budget
The budget for this program is $5,710, exclusive of in-kind services (see Attachment 1, Appendix C
for budget spreadsheet).
C.5 Phase I Child Outreach Plan
Purpose
The purpose of this program is to undertake public outreach activities to school age children to
encourage environmental stewardship and pollution prevention and support Co-Permittees with
developing a collection of outreach materials to address outreach requirements of the Phase 1
MS4 Permit.
Tasks
Coordinate Ukiah and County of Sonoma’s participation in Sonoma Water’s Water Education
Program; includes coordinating with Sonoma Water to set up the program and assistance with
soliciting participation to local schools.
Deliverables
C.5.A Water Education Program Coordination Summary in Activities Table
Permit Requirements Addressed by Deliverables
Phase I Permit Requirement
VI.B.3. Develop a Children Outreach Program to provide school aged children (K-12) with
educational information on storm water pollution.
VI.B.3.a.i. Develop age-appropriate educational materials to distribute to children for the
purpose of promoting healthy watershed concepts.
VI.B.3.a.iii. Identify interactive opportunities for children to learn about stormwater pollution
prevention.
Phase II Permit Requirement
E.7.a.(ii)(c). Develop and convey stormwater messages that focus on local pollutants of concern
and regional water quality issues.
E.7.a.(ii)(j) Provide schools with materials to effectively educate school-age children about
stormwater runoff.
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Budget
The budget for this program is $25,052 exclusive of in-kind services. ODC of $20,000 includes
outside services contract for Sonoma Water to provide the Water Education Program (see
Attachment 1, Appendix C for budget spreadsheet).
C.6 Regional Our Water Our World Contract
Purpose
The purpose of this program is to manage a contract with a private contractor administering the
Our Water Our World (OWOW) program to retail nurseries throughout the watershed. The
contractor will continue coordination and implementation of integrated pest management
education and outreach at retailers and public center locations to reduce residential use of
harmful pesticides, herbicides, and fertilizers.
Tasks
RRWA will manage the regional contract for OWOW to coordinate and implement pesticide-
related education and outreach at nurseries.
Deliverables
C.6.A Regional Our Water our World Program Verbal updates to the BOD and TWG, social
media content, environmental articles, webinars,
in-store trainings, flyers.
Permit Requirements Addressed Through Deliverables
Phase I Permit Requirement
VI.B.2.a.ii.d Develop and distribute residential educational materials on the proper handling and
disposal of pesticides and fertilizers waste.
VI.B.2.a.iii. Develop and distribute proper pesticide/fertilizer application and the prevention of
the discharge of pollutants to the storm drain through proper irrigation.
Phase II Permit Requirement
E.7.a.(ii)(c) Develop and convey stormwater messages that focus on local pollutants of concern,
target audience, and regional water quality issues.
E.7.a.(ii)(i). Develop and convey messages specific to proper application of pesticides, herbicides,
and fertilizers.
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Budget
The budget for this program is $23,529 exclusive of in-kind services. ODC of $16,521 includes
outside services contract (see Attachment 1, Appendix C for budget spreadsheet).
C.7 Sonoma State University Rising WATERS Project
Purpose
The purpose of this task is to develop and implement a project that utilizes an evolving
University-Agency partnership to explore the nexus of surface/storm water quality and people
experiencing homelessness.
Tasks
In partnership with Sonoma State University (SSU), Sonoma Water, and Santa Rosa, sponsor and
support the ongoing project as part of the Watershed Academics to Enhance Regional
Sustainability (WATERS) program. Continue research from previous years on the nexus between
water quality and homelessness including water sampling, social media campaign, mapping, and
working with community leaders.
Deliverables
C.7.A WATERS Verbal updates to the TWG and BOD, presentations and Final
Report
Permit Requirement Addressed Through Deliverable
Phase I Permit Requirement
Not applicable.
Phase II Permit Requirement
Not applicable.
Budget
The budget for this initiative is $26,618, exclusive of in-kind services. ODC of $17500 includes
outside services contract for the Sonoma State University’s program faculty (see Appendix C for
budget spreadsheet).
C.8 Regional Coordination – Safe Medicine Disposal Program
Purpose
The purpose of this program is to provide regional coordination with program partners and existing
outreach efforts (up to $2,000). Support possible sunset of regional program and transition to PhRMA
program. ODC includes $1,000 sponsorship for the California Product Stewardship Council.
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Tasks
The following products and tasks are scoped for this program (Schedules for tasks are ongoing
throughout the year unless otherwise specified):
• Regional coordination with program partners and existing outreach efforts.
• Support possible sunset of regional program and transition to PhRMA program.
• Provide $1,000 sponsorship for the California Product Stewardship Council
Deliverables
C.8.A Coordination with regional partners,
development of outreach materials
Verbal updates to BOD and TWG, track metrics,
participate in subcommittee.
Permit Requirement Addressed Through Deliverable
Phase I Permit Requirement
Not applicable
Phase II Permit Requirement
Not applicable
Budget
The budget for this program is $12,542 exclusive of in-kind services. ODC of $3,000 includes outside
services contract and sponsorship (see Attachment 1, Appendix C for budget spreadsheet).
C.9 Hauling and Disposal – Safe Medicine Disposal Program
Purpose
The purpose of this program is to manage safe medicine disposal program drop-off locations for
participating agencies.
Tasks
RRWA staff will manage a contract with a medical waste hauler to provide the hauling and
disposal of collected medication in Windsor and Cloverdale (Schedules for tasks are ongoing
throughout the year unless otherwise specified):
• Coordination with drop-off locations regarding pick-ups of full disposal bins and
regulatory changes;
• Coordination with waste hauler and review/tracking of waste hauler invoices and
collection totals; and
• Review of program policies and procedures as they relate to regulatory changes.
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Deliverables
C.9.A Administer Safe Medicine Disposal Drop-off Sites Track metrics
Permit Requirement Addressed Through Deliverable
Phase I Permit Requirement
Not applicable.
Phase II Permit Requirement
Not applicable
Budget
The budget for this program is $7,284. ODC of $4,200 covers the hauling and disposal fees for
Windsor and Cloverdale, exclusive of in-kind services (see Attachment 1, Appendix C for budget
spreadsheet).
C.10 Streets to Creeks
Purpose
The purpose of this project is to undertake public outreach activities to encourage environmental
stewardship and pollution prevention.
Tasks
Support further development of the Streets to Creeks outreach campaign and campaign material;
incorporate outreach material into RRWA materials and social media; administer subconsultant contract.
C.10.A Streets to Creeks Support further development of the Streets to
Creeks outreach campaign; incorporate outreach
material into RRWA materials and social media.
Permit Requirement Addressed by Deliverable
Phase I Permit Requirement
VI.B.1. Develop an outreach strategy that involves and engages communities within the Russian River
watershed to participate in mitigating the impacts to stormwater pollution.
VI.B.2.a.i. Develop and distribute an "only rain down the drain" campaign with the goal of providing
general stormwater pollution prevention education.
VI.B.2.a.vii. Organize or patriciate in events targeted to residents to educate and involve the
community in stormwater and non-stormwater pollution prevention and cleanup.
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VI.B.2.a.v. Conduct stormwater pollution prevention public service announcements and advertising
campaigns.
VI.B.2.a.vi.Work with local watershed groups or committees to educate the public about stormwater
pollution prevention.
Phase II Permit Requirement
E.7.a.(ii)(c). Develop and convey stormwater messages that focus on local pollutants of concern
and regional water quality issues.
E.7.a.(ii)(d) Develop and disseminate appropriate educational materials to target audiences and
translate into applicable languages.
Budget
The budget for this program is $53,206, exclusive of in-kind services. ODC of $45,000 includes
outside services contract (see Attachment 1, Appendix C for budget spreadsheet).
C.11 Bulk Purchase - LID Signs
Purpose
The purpose of this task is to provide participating agencies with a cost savings through a bulk
purchase order of outreach material. Under this task, outreach material will be printed and
distributed at the direction of the participating agencies.
Tasks
RRWA staff will use $500 to purchase LID signs.
Deliverables
C.11.A LID Signs Bulk Purchase of LID signs
Permit Requirement Addressed Through Deliverable
Phase I Permit Requirement
VI.G.8.b.i. The permit requires each Co-Permittee to label unlabeled storm drain inlets with a
legible no dumping message through a proactive approach with a goal of labeling all public storm
drain inlets in parking lots and within the public right of way.
Phase II Permit Requirement
Not applicable.
Budget
The budget for this program is $1,123 exclusive of in-kind services (see Appendix C for
budget spreadsheet).
APPENDIX A: 2022-2023 RRWA Work Plan - Master Budget - Adopted February 24, 2022
RRWA
Staff
Subs and
ODCs
Total
Budget Cloverdale Cotati Healdsburg Santa Rosa Sebastopol Ukiah Mendocino
County
Sonoma
County
Sonoma
Water Windsor Total
Allocation
A-Executive Director Services
A.1 Board of Directors $22,289 $4,950 $27,239 $1,468 $1,559 $1,769 $4,819 $1,600 $1,955 $1,930 $7,391 $2,779 $1,971 $27,239
A.2 Technical Working Group $19,052 $0 $19,052 $1,026 $1,091 $1,237 $3,370 $1,119 $1,367 $1,350 $5,169 $1,943 $1,379 $19,052
A.3 General Administration $59,390 $4,400 $63,790 $3,437 $3,651 $4,142 $11,285 $3,747 $4,577 $4,520 $17,308 $6,507 $4,616 $63,790
$100,731 $9,350 $110,081 $5,931 $6,301 $7,148 $19,474 $6,466 $7,899 $7,799 $29,868 $11,229 $7,966 $110,081
B-General Benefit Projects
B.1 Implementation of Outreach Strategies $20,352 $6,655 $27,007 $1,455 $1,546 $1,754 $4,778 $1,586 $1,938 $1,913 $7,328 $2,755 $1,954 $27,007
B.2 Outreach Strategies $59,481 $0 $59,481 $3,205 $3,405 $3,862 $10,522 $3,494 $4,268 $4,214 $16,139 $6,067 $4,304 $59,481
B.3 Outreach Online $36,023 $2,640 $38,663 $2,083 $2,213 $2,511 $6,840 $2,271 $2,774 $2,739 $10,490 $3,944 $2,798 $38,663
B.4 Russian River Friendly Landscaping $46,620 $29,172 $75,792 $4,083 $4,338 $4,922 $13,408 $4,452 $5,439 $5,370 $20,565 $7,731 $5,485 $75,792
B.5 Regulatory Forum and Advocacy $30,328 $0 $30,328 $1,634 $1,736 $1,969 $5,365 $1,782 $2,176 $2,149 $8,229 $3,094 $2,195 $30,328
B.6 Regional Stormwater Program Support $33,859 $19,228 $53,087 $2,860 $3,039 $3,447 $9,391 $3,118 $3,809 $3,761 $14,404 $5,415 $3,842 $53,087
B.7 Russian River Regional Monitoring Program $12,486 $0 $12,486 $673 $715 $811 $2,209 $733 $896 $885 $3,388 $1,274 $904 $12,486
$239,149 $57,695 $296,844 $15,993 $16,991 $19,275 $52,513 $17,437 $21,300 $21,032 $80,543 $30,280 $21,480 $296,844
C-Special Benefit Projects
C.1 Stormwater Phase 1 Support for Cloverdale $4,529 $0 $4,529 $4,529 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,529
C.2 Stormwater Phase 1 Support $47,488 $550 $48,038 $5,338 $5,338 $5,338 $5,338 $5,338 $5,338 $0 $5,338 $5,338 $5,338 $48,038
C.3 Lower Watershed Monitoring Plan $13,171 $0 $13,171 $0 $2,195 $0 $2,195 $2,195 $0 $0 $2,195 $2,195 $2,195 $13,171
C.4 Upper Russian River Program $5,710 $0 $5,710 $0 $0 $0 $0 $0 $0 $5,710 $0 $0 $0 $5,710
C.5 Phase I Child Outreach Plan $3,052 $22,000 $25,052 $0 $0 $0 $0 $0 $12,526 $0 $12,526 $0 $0 $25,052
C.6 Regional Our Water Our World Contract $5,356 $18,173 $23,529 $3,361 $0 $3,361 $0 $0 $3,361 $3,361 $3,361 $3,361 $3,361 $23,529
C.7 Sonoma State WATERS Project $7,368 $19,250 $26,618 $1,585 $1,479 $1,889 $4,968 $0 $2,077 $2,052 $7,565 $2,909 $2,094 $26,618
C.8 Regional Coordination - Safe Medicine Disposal Program $9,242 $3,300 $12,542 $676 $718 $814 $2,219 $737 $900 $889 $3,403 $1,279 $908 $12,542
C.9 Hauling and Disposal - Safe Medicine Disposal Program $2,664 $4,620 $7,284 $4,416 $0 $0 $0 $0 $0 $0 $0 $0 $2,868 $7,284
C.10 Streets to Creeks $3,706 $49,500 $53,206 $2,867 $3,045 $3,455 $9,412 $3,125 $3,818 $3,770 $14,436 $5,427 $3,850 $53,206
C.11 Bulk Purchases - LID Signs $573 $550 $1,123 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,123 $1,123
$102,859 $117,943 $220,802 $22,772 $12,775 $14,858 $24,132 $11,395 $28,020 $15,782 $48,824 $20,509 $21,736 $220,802
RRWA Total for FY 2022-2023 $442,739 $184,988 $627,727 $44,696 $36,066 $41,281 $96,118 $35,299 $57,219 $44,613 $159,235 $62,018 $51,183 $627,727
Allocation Notes:
C.1: Allocated to Cloverdale
C.2: Divided evenly between all member agencies except Mendocino County
C.3: Divided evenly between Cotati, Sebastopol, Sonoma County, Sonoma Water, Windsor, and Santa Rosa
C.4: Allocated to Mendocino County
C.5: Divided evenly between Ukiah and Sonoma County
C.6: Divided evenly between Cloverdale, Healdsburg, Ukiah, Mendocino County, Sonoma County, Sonoma Water, and Windsor
C.7: 50% of the total budget divided evenly between all member agencies except Sebastopol plus 50% of the total budget times the total operating budget percentages assigned to each agency excluding Sebastopol
C.8: 50% of the total budget divided evenly between all member agencies plus 50% of the total budget times the total operating budget percentages assigned to each agency
C.9: Allocated to Cloverdale based on actual expenses from 2018-2019, and allocated to Windsor as directed by TWG
C.10: 50% of the total budget divided evenly between all member agencies plus 50% of the total budget times the total operating budget percentages assigned to each agency
C.11: Allocated to Windsor
C A S H
R E Q U I R E M E N T
C A S H
A L L O C A T I O N
ATTACHMENT 1 RRWA WORK PLAN MASTER BUDGET
APPENDIX A: 2022-2023 RRWA Work Plan Special Benefit Projects - Adopted February 24, 2022
Executive
Director
Project
Manager
Technical
Support
Program
Specialist Admin Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other
Direct
Costs
(ODC)
Cash Totals
$315 $256 $195 $191 $144 10.0%
A.1 Board of Directors 29 29 0 30 0 88 $22,289 $450 $4,500 $27,239
A BOD Coordination & Meeting Attendance
28 28 0 28 0 84 $21,336 $0 $0 $21,336
Preparation of Board of Directors (BOD) planning,
presentations, agendas, guest speakers, handouts, minutes.
Assumes four, 2-hour BOD meetings per year or the
equivalent. Attendance by Executive Director (ED) and one
staff member at all meetings.
B Legal Services
1 1 0 2 0 4 $953 $450 $4,500 $5,903
At the direction of the BOD, and if an independent third-party
review is needed. Obtain as-needed contracted legal services
review of Agreement with potential grantor, new members or
other need. Placeholder to be used as needed.
A.2 Technical Working Group 24 24 0 28 0 76 $19,052 $0 $0 $19,052
A TWG Coordination & Meeting Attendance
24 24 0 28 0 76 $19,052 $0 $0 $19,052
Preparation and planning of Technical Working Group (TWG)
presentations, agendas, handouts, summary notes. Up to
four, 2-hour TWG meetings per year. Attendance by two staff
members at all meetings.
A.3 General Administration 22 100 30 110 0 262 $59,390 $400 $4,000 $63,790
A Coordinate and Develop 2023-24 Work Plan 8 40 20 0 0 68 $16,660 $0 $0 $16,660 Coordinate and develop the 2023-2024 Work Plan and
budget.
B General Association Communications
8 24 10 80 0 122 $25,894 $0 $0 $25,894
General communication (e-mails, phone calls etc.), mailing
list, distribution and coordination activities. Coordination with
partner agencies such as Resource Conservation Districts,
Land Paths, Laguna Foundation, Resources Legacy Fund,
Occidental Arts and Ecology Center, Russian Riverkeeper,
Tribes, Russian River Watershed Coalition, Sonoma County
Regional Climate Protection Authority. Promote fundraising
events and resources for entities that implement programs
supporting member agency objectives.
C Project Management and Controls
6 36 0 30 0 72 $16,836 $400 $4,000 $21,236
Budget tracking, internal process meetings and invoicing.
$4,000 ODC to Administrative Agency (City of Ukiah) for their
time administering the contract and processing invoices.
Executive Director Services Totals 75 153 30 168 0 426 $100,731 $850 $8,500 $110,081
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
APPENDIX B: 2022-2023 RRWA Work Plan Special Benefit Projects - Adopted February 24, 2022
Executive
Director
Project
Manager
Technical
Support
Program
Specialist Admin Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other Direct Costs
(ODC)Cash Totals
$315 $256 $195 $191 $144 10.0%
B.1 Implementation of Outreach Strategies 18 29 0 38 0 85 $20,352 $605 $6,050 $27,007
A Development/Advocacy 4 28 0 14 0 46 $11,102 $0 $0 $11,102 Respond to BOD & TWG requests to support watershed-wide initiatives as identified during
the work plan year.
B Sponsorships
0 1 0 12 0 13 $2,548 $605 $6,050 $9,203
Promote RRWA and sponsor clean-up events including $1,500 for RRW/Russian
Riverkeeper cleanup, $500 for coastal cleanup, and $250 for Mendocino County cleanup;
Daily Acts cobranding support $1,000; and sponsor Steelhead festival at $1,000 level.
Includes $1,000 for Fiesta de Independencia, $500 for Mendocino County Earth Day, and
$300 for Cloverdale's La Familia Sana emergency support or Resilient Cloverdale.
C New Member Outreach
14 0 0 12 0 26 $6,702 $0 $0 $6,702
Outreach to potential RRWA voting members and associate members including a New
Member Outreach Plan. Potential associate members include new Phase II MS4s, SCOE,
MCOE, Sonoma State University, Santa Rosa Junior College, and Tribes. Potential voting
members include RRFC, Caltrans, SMART, and Rohnert Park.
B.2 Outreach Strategies 11 44 110 122 0 287 $59,481 $0 $0 $59,481
A Implementation of Public Outreach and
Response 3 22 30 30 0 85 $18,157 $0 $0 $18,157
Support previous outreach campaign efforts and respond to inquiries and requests for
information; presentations to outside organizations; assistance to Sonoma Water on
student video contest, including ADA services for online posted materials as needed.
B Environmental Articles
0 6 16 60 0 82 $16,116 $0 $0 $16,116
Coordination of monthly environmental article topics, soliciting guest authors, development
(written in-kind by member agencies), posting on RRWA blog in English and Spanish, email
to general distribution list, and submittal for publication as a column in local newspapers. As
possible, track and document distribution and reach.
C Collaborative Outreach Coordination
4 12 40 8 0 64 $13,660 $0 $0 $13,660
Support and coordinate regional outreach efforts including the facilitation of public event
attendance and other local events that provide opportunities to engage with the public,
including ideal opportunities for engaging with the Spanish speaking community; coordinate
with Member Agencies on event attendance.
D Drought Campaign
4 4 24 24 0 56 $11,548 $0 $0 $11,548
Continue outreach efforts related to drought awareness and education campaign including
social media content, facilitating and highlighting regional collaborations, radio ads, etc.
Includes participation in drought subcommittee as needed and looking for drought related
funding opportunities. Placeholder to be used as needed.
B.3 Outreach Online 8 7 49 116 0 180 $36,023 $240 $2,400 $38,663
A Website Maintenance
0 2 12 28 0 42 $8,200 $90 $900 $9,190
Maintain website content such as posting of meeting dates, agendas and summaries, and
updating content blog(s). ODC for 12-month website maintenance and technical support
plan.
B Watershed Map 0 1 25 8 0 34 $6,659 $50 $500 $7,209 Maintain online interactive map of the Russian River watershed. Execute updates as
directed, such as improve existing layers or adding layer sources on map updates.
C Social Media
8 4 12 80 0 104 $21,164 $100 $1,000 $22,264
Maintain existing social media account(s) to engage online community and to promote
events, programs, projects, and member agency content. Utilize existing stormwater
outreach library to create "edu-memes" (picture posts with succinct messaging) for
Facebook and for member usage. Assumes approximately 1 hour per week for posting
content and 1 hour per week for response to inquiries as needed. $1,000 ODC includes ad
placement costs. Provide two outreach performance metric updates. Participate in Social
Media subcommittee.
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
Executive
Director
Project
Manager
Technical
Support
Program
Specialist Admin Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other Direct Costs
(ODC)Cash Totals
$315 $256 $195 $191 $144 10.0%
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
B.4 Russian River Friendly Landscaping 48 14 6 134 8 210 $46,620 $2,652 $26,520 $75,792
A RRFL Communications, Management, and
Implementation
14 12 6 66 0 98 $21,258 $0 $0 $21,258
Outreach to green industry professionals and Russian River Friendly Landscaping (RRFL)
email list, Santa Rosa Junior College, Sonoma State, ReScape, and Mendocino and
Sonoma Master Gardeners; respond to inquiries and requests for use of Guidelines.
Maintain signage program implemented in conjunction with subcommittee. Continue
enhancing/maintaining website library of RRFL materials. RRWA will also provide support
services and outreach for events and trainings held by member agencies. Coordinate and
facilitate residential and commercial outreach strategies for the program as directed by the
RRFL subcommittee. Potential initiatives including workshop/training promotion, design,
and distribution planning for a small RRFL sign, biennial event follow-up, and/or other
deliverables as directed.
B Event for Landscape Professionals 30 0 0 60 8 98 $22,062 $400 $4,000 $26,462 Coordinate and facilitate the RRFL Biennial Event as directed by the RRFL subcommittee.
Create RRFLG materials supporting Biennial Event.
C Carbon Gardening
4 2 0 8 0 14 $3,300 $2,252 $22,520 $28,072
Coordinate and facilitate consultant contract(s) as directed by the RRFL subcommittee.
ODC includes contract cost with Daily Acts. Daily Acts scope includes implementation of
a watershed scale outreach and education campaign featuring eight Spanish language
video focused on urban scale carbon gardening, an interactive website, and carbon-
gardening outreach material. Managing Daily Acts Contract
B.5 Regulatory Forum and Advocacy 36 32 0 52 6 126 $30,328 $0 $0 $30,328
A Research, read, review & author response
letters. Verbal comments as appropriate.
Prioritization of issues and topics 12 4 0 30 6 52 $11,398 $0 $0 $11,398
Research, view-point/opinion compilation, writing, review, prepare drafts, coordinate
signatures and distribution of up to 6 comment letters. Monitor member agency permitting
and policy issues and Coordinate responses of member agencies. Provide forum for
discussions with RWQCB and affected member agencies as Russian River TMDL is
developed and provide review and comment. Support agencies in the review of state and
federal initiatives that may affect member agencies.
B Attendance at Regional Board Meetings 4 0 0 6 0 10 $2,406 $0 $0 $2,406 Annual presentation to RWQCB by Board of Directors Chair and Executive Director.
C Quarterly Meeting with Regional Board EO 12 12 0 12 0 36 $9,144 $0 $0 $9,144 Up to 4 meetings including meeting prep, attendance and travel time.
D TMDL Support 8 16 0 4 0 28 $7,380 $0 $0 $7,380 Review and comment on proposed regulatory initiatives, attend meetings on behalf of
agencies, and track and report on progress. Placeholder to be used as needed.
B.6 Regional Stormwater Program Support 3 52 30 72 0 157 $33,859 $1,748 $17,480 $53,087
A Stormwater Activities Table
1 10 0 6 0 17 $4,021 $0 $0 $4,021
Develop Technical Memo describing all Stormwater related activities undertaken on behalf
of member agencies during 2021-2022. Report delivered by the end of August 2022 for
incorporation into Annual Reports.
B CASQA Participation
0 3 30 0 0 33 $6,618 $0 $0 $6,618
Participate in California Stormwater Quality Association (CASQA) subcommittees and
provide updates and resources to member agencies. Cost assumes in-kind annual
conference attendance payment by West Yost Associates.
C CASQA Group Membership
0 6 0 18 0 24 $4,974 $1,628 $16,280 $22,882
Coordinate CASQA group membership, including invoicing and managing the membership,
subscription to the Industrial/Commercial and Construction BMP Manuals, includes four
membership slots for RRWA staff. Task also includes area-wide funding for centralized
OWOW program coordination and administration. ODCs are $11,200 for group
membership and $5,080 for OWOW program administration.
D Restaurant Placemats
0 1 0 20 0 21 $4,076 $120 $1,200 $5,396
Continue to provide partners with placemats, including bilingual placemats, update
placemat as directed by the TWG, continue to seek out new partners throughout the
watershed.
E Creek Week
0 2 0 16 0 18 $3,568 $0 $0 $3,568
Support Member Agencies in outreach efforts to engage the community to participate in
creek week events; develop a landing page of Creek Week events happening through the
watershed; link cleanup eventer on the interactive watershed atlas; adopt a Creek Week
proclamation, provide a post-event metric report.
F Municipal Stormwater regulation, review,
comment, advocate
2 30 0 12 0 44 $10,602 $0 $0 $10,602
Review, comment, and advocate on regulations related to Stormwater National Pollutant
Discharge Elimination System (NPDES) permitting, State and local regulations regarding
Stormwater resource plans; follow and support funding initiatives; track progress, report and
support development of relevant state and federal initiatives. Follow the Phase II Permit
renewal process; review and comment on permit drafts; update TWG on significant issues
that may impact state-wide requirements.
B.7 Russian River Regional Monitoring Program 36 0 0 6 0 42 $12,486 $0 $0 $12,486
A R3MP Participation 36 0 0 6 0 42 $12,486 $0 $0 $12,486 Support member agency participation in the development of the Russian River Regional
Monitoring Program (R3MP).
TOTAL General Benefit Projects 160 178 195 540 14 1087 $239,149 $5,245 $52,450 $296,844
APPENDIX C: 2022-2023 RRWA Work Plan Special Benefit Projects - Adopted February 24, 2022
Executive
Director
Project
Manager
Technical
Support
Project
Specialist Admin Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other Direct
Costs (ODC)Cash Totals
$315 $256 $195 $191 $144 10.0%
C.1 Stormwater Phase 1 Support for Cloverdale 1 9 0 10 0 20 $4,529 $0 $0 $4,529
A Co-Permittee Meeting & Project
Facilitation
1 9 0 10 0 20 $4,529 $0 $0 $4,529
Monthly Co-Permittee meeting and Regional Water Board
meeting planning, agendas, handouts, facilitation, and
summary notes. Assumes 3 meetings per Member Agency.
Facilitation will be based on an as needed basis and as
directed by the TWG. Placeholder to be used as needed.
C.2 Stormwater Phase 1 Support All Co-Permittees 2 23 190 16 6 237 $47,488 $50 $500 $48,038
A LID Annual Training
0 1 8 4 0 13 $2,580 $50 $500 $3,130
Support Co-Permittees with promotion of Stormwater Low
Impact Development (LID) training. Includes $500 for facility.
Placeholder to be used as needed.
B Update LID Manual and/or Calculator
2 22 182 12 6 224 $44,908 $0 $0 $44,908
Support Co-Permittees with updates to the Stormwater Low
Impact Development (LID) Manual and calculator updates as
directed by the TWG. Placeholder to be used as needed.
C.3 Lower Watershed Monitoring
Plan
Lower Watershed Co-Permittees 1 32 20 4 0 57 $13,171 $0 $0 $13,171
A Lower Watershed Stormwater Quality
Monitoring and Reporting Plan
Implementation 1 32 20 4 0 57 $13,171 $0 $0 $13,171
Support implementation of Stormwater Quality Monitoring
Reports for Windsor, Santa Rosa, Cotati, Sebastopol,
Sonoma Water, and Sonoma County. Aggregate and
disseminate data; support compilation of semi-annual reports
as requested. Assumes a maximum of hours. Placeholder to
be used as needed.
C.4 Upper Russian River Program Mendocino County 10 10 0 0 0 20 $5,710 $0 $0 $5,710
A Upper Russian River Water Managers
Participation 10 10 0 0 0 20 $5,710 $0 $0 $5,710
Represent member agencies at meetings and report progress
at BOD and TWG meetings. Placeholder to be used as
needed.
C.5 Phase I Child Outreach Plan Ukiah and Sonoma County 2 2 0 10 0 14 $3,052 $2,000 $20,000 $25,052
A Water Education Program
Coordination 2 2 0 10 0 14 $3,052 $2,000 $20,000 $25,052
Coordinate Ukiah, and County of Sonoma’s participation in
Sonoma Water’s Water Education Program; includes
coordinating with Sonoma Water to set up the program and
assistance with soliciting participation to local schools.
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
Executive
Director
Project
Manager
Technical
Support
Project
Specialist Admin Total
Hours
Total Labor
Costs
Sub/ODC
Markup
Other Direct
Costs (ODC)Cash Totals
$315 $256 $195 $191 $144 10.0%
RRWA STAFF/ CONSULTANT SERVICES
Assumptions/Comments
C.6 Regional Our Water Our World
Contract
Cloverdale, Healdsburg, Ukiah,
Mendocino County, Sonoma County,
Sonoma Water, and Windsor 0 6 0 20 0 26 $5,356 $1,652 $16,521 $23,529
A Regional Our Water Our World
Program
0 6 0 20 0 26 $5,356 $1,652 $16,521 $23,529
Manage regional contract for Our Water Our World to
coordinate and implement pesticide-related education and
outreach at nurseries. ODC includes contract cost. Printing
costs and purchase of other promotional supplies not
included.
C.7 Sonoma State WATERS Project Cloverdale, Healdsburg, Santa Rosa,
Ukiah, Mendocino County, Sonoma
County, Sonoma Water, Cotati, and
Windsor 16 2 0 8 2 28 $7,368 $1,750 $17,500 $26,618
A Sonoma State WATERS Project
16 2 0 8 2 28 $7,368 $1,750 $17,500 $26,618
In partnership with Sonoma State University (SSU), Sonoma
Water, and Santa Rosa, sponsor and support the ongoing
project as part of the Watershed Academics to Enhance
Regional Sustainability (WATERS) program. Continue
research from previous years on the nexus between water
quality and homelessness including water sampling, social
media campaign, mapping, and working with community
leaders.
C.8 Regional Coordination - Safe
Medicine Disposal Program
All RRWA Members
16 0 0 22 0 38 $9,242 $300 $3,000 $12,542
A Coordination with regional partners,
development of outreach materials
16 0 0 22 0 38 $9,242 $300 $3,000 $12,542
Regional coordination with program partners and existing
outreach efforts (up to $2,000). Support possible sunset of
regional program and transition to PhRMA program. ODC
includes $1,000 sponsorship for the California Product
Stewardship Council.
C.9 Hauling and Disposal - Safe
Medicine Disposal Program
Cloverdale and Windsor
3 0 0 9 0 12 $2,664 $420 $4,200 $7,284
A Administer Safe Medicine Disposal
Drop-off Sites - Cloverdale 2 0 0 6 0 8 $1,776 $240 $2,400 $4,416
Coordination at sites in Cloverdale. Cost includes hauling and
disposal fees. Staff time may include review of program
policies and procedures as they relate to regulatory changes.
B Administer Safe Medicine Disposal
Drop-off Sites - Windsor 1 0 0 3 0 4 $888 $180 $1,800 $2,868
Coordination at sites in Windsor through December 2022.
Cost includes hauling and disposal fees. Staff time may
include review of program policies and procedures as they
relate to regulatory changes.
C.10 Streets to Creeks All RRWA Members
0 4 2 12 0 18 $3,706 $4,500 $45,000 $53,206
A Streets to Creeks
0 4 2 12 0 18 $3,706 $4,500 $45,000 $53,206
Support further development of the Streets to Creeks
outreach campaign and campaign material; incorporate
outreach material into RRWA materials and social media.
C.11 Bulk Purchases - LID Signs Windsor 0 0 0 3 0 3 $573 $50 $500 $1,123
A LID Signs 0 0 0 3 0 3 $573 $50 $500 $1,123 Assumes hours as specified and $500 to purchase signs.
Placeholder to be used as needed.
TOTAL Special Benefit Projects 51 88 212 114 8 473 $102,859 $10,722 $107,221 $220,802